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HomeMy WebLinkAboutAgenda Packet for 10/23/2017
AGENDA
City Council Regular Meeting
7:00 PM - Monday, October 23, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Red Ribbon Week - October 23 - 31, 2017
4. PUBLIC HEARING
a) 2017-2018 Mid-Biennial Budget
b) Comprehensive Emergency Management Plan (CEMP)
c) Revised 2018 - 2023 - Transportation Improvement Program (TIP)
5. ADMINISTRATIVE REPORT
6. AUDIENCE COMMENTS
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
7. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of October 16, 2017.
Council Concur
b) AB - 2007 Mayor Law reappoints Kimberly Unti to the Library Advisory Board for a term
expiring September 1, 2022.
Council Concur
c) AB - 2013 Community & Economic Development Department recommends approval of a
partial release of utility easement to allow for utilities to be relocated as part of the U.S.
Bank expansion project located at 2500 East Valley Rd.
Refer to Utilities Committee
d) AB - 2014 Community & Economic Development Department recommends approval of a
franchise agreement with XO Communications as a purveyor of broadband
telecommunications services within the City of Renton.
Refer to Utilities Committee
e) AB - 2015 Community & Economic Development Department recommends adopting the
2017 Issaquah School District Capital Facilities Plan, the 2017 Renton School District
Capital Facilities Plan, and the 2017/2018 - 2022/2023 Kent School District Capital
Facilities Plan; and update the City of Renton Fee Schedule to reflect the school districts'
revised impact fees.
Refer to Planning & Development Committee
f) AB - 2004 Transportation Systems Division recommends approval of Supplemental
Agreement No. 2 to CAG-15-089, contractor KPG, P.S., in the amount of $712,344.34, for
additional design work for the Rainier Ave S - Phase 4 (S 3rd St to NW 3rd Pl) project.
Refer to Transportation (Aviation) Committee
g) AB - 2005 Transportation Systems Division submits CAG-16-035, 116th Ave SE Sidewalk
project, contractor Kamins Construction, Inc., and requests acceptance of the project, and
approval to release the contract bond, subject to receipt of all required authorizations.
Council Concur
h) AB - 2009 Transportation Systems Division recommends hiring a Civil Engineer III at salary
grade a28, Step E.
Refer to Finance Committee
i) AB - 2006 Utility Systems Division submits CAG-15-148, Maplewood Creek Stormwater
Outfall Improvement project, contractor Olson Brothers Excavating, Inc., and requests
acceptance of the project, and release of retainage after 60 days, subject to receiving
required authorizations.
Council Concur
j) AB - 2008 Utility Systems Division recommends approval of an agreement with King
County Flood Control District, to accept $472,000 in grant funds for the Madsen Creek
Improvement Project Phase I; and to transfer $48,800 from the 2017 Surface Water Utility
Capital Improvement Program for Small Drainage Problems to the Madsen Creek
Improvement Project budget to cover required City grant matching funds.
Refer to Utilities Committee
8. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Committee of the Whole: Comprehensive Emergency Management Plan
Update/Adoption
b) Finance Committee: 2017 - 2019 Transportation Demand Management Implementation
Agreement; Vouchers
c) Transportation (Aviation) Committee: 2018-2023 Transportation Improvement Program
(TIP) Revision*
9. LEGISLATION
Resolutions:
a) Resolution No. 4319: Emergency Management Plan
b) Resolution No. 4920: 2018 -2023 Transportation Improvement Program (TIP) Revision
Ordinance for second and final reading:
c) Ordinance No. 5861: Business and Operations Tax & Business License Regulations
10. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
11. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
5:00 p.m. - 7th Floor - Conferencing Center
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
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l
Fu
n
d
S
u
m
m
a
r
y
2
0
1
7
2
0
1
8
Biennial Total
Ge
n
e
r
a
l
Fu
n
d
Re
v
e
n
u
e
be
f
o
r
e
Ad
j
u
s
t
m
e
n
t
1
0
2
.
6
$
98
.
0
$
200.6 $
20
1
7
‐20
1
8
Mi
d
Bi
e
n
n
i
a
l
Bu
d
g
e
t
Ad
j
u
s
t
m
e
n
t
1
.
2
$
2.
2
$
3.4 $
Ad
j
u
s
t
e
d
GF
Re
v
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n
u
e
So
u
r
c
e
s
1
0
3
.
8
$
10
0
.
2
$
204.0 $
Ge
n
e
r
a
l
Fu
n
d
E
x
p
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n
d
i
t
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r
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an
d
Us
e
s
1
0
9
.
4
$
96
.
2
$
205.5 $
20
1
7
‐20
1
8
Mi
d
Bi
e
n
n
i
a
l
Bu
d
g
e
t
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j
u
s
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m
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t
1
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1
$
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9
$
2.0 $
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j
u
s
t
e
d
GF
E
x
p
e
n
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i
t
u
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e
&
Us
e
s
1
1
0
.
4
$
97
.
1
$
207.5 $
Ne
t
Bu
d
g
e
t
e
d
In
c
o
m
e
(
L
o
s
s
)
(
6
.
6
)
$
3.
1
$
(3.5)$
Be
g
i
n
n
i
n
g
Fu
n
d
Ba
l
a
n
c
e
2
6
.
6
$
20
.
0
$
26.6 $
En
d
i
n
g
Fu
n
d
Ba
l
a
n
c
e
2
0
.
0
$
23
.
1
$
23.1 $ AGENDA ITEM #4. a)
GE
N
E
R
A
L
F
U
N
D
B
A
L
A
N
C
E
13
20
1
4
2
0
1
5
2
0
1
6
2
0
1
7
2
0
1
8
2
0
1
9
2
0
2
0
2
0
2
1
2
0
2
2
Su
m
m
a
r
y
($
in
Mi
l
l
i
o
n
)
Ac
t
u
a
l
A
c
t
u
a
l
A
c
t
u
a
l
P
r
o
j
e
c
t
e
d
P
r
o
j
e
c
t
e
d
P
r
o
j
e
c
t
e
d
P
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o
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e
c
t
e
d
P
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o
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e
c
t
e
d
P
r
o
j
e
c
t
e
d
Be
g
i
n
n
i
n
g
Fu
n
d
Ba
l
a
n
c
e
17
.
5
$
17
.
6
$
20
.
0
$
26
.
6
$
20
.
0
$
23
.
1
$
21
.
8
$
17.5 $ 10.7 $
Op
e
r
a
t
i
n
g
Re
v
e
n
u
e
1
0
8
.
9
$
11
5
.
5
$
12
1
.
2
$
10
1
.
9
$
99
.
2
$
97
.
9
$
99
.
4
$
100.5 $ 102.5 $
Ba
s
e
Op
e
r
a
t
i
n
g
Ex
p
e
n
d
i
t
u
r
e
(
1
0
7
.
6
)
(
1
1
3
.
2
)
(
1
0
9
.
5
)
(9
5
.
7
)
(
9
6
.
6
)
(
9
9
.
6
)
(
1
0
4
.
0
)
(107.4) (108.2)
Op
e
r
a
t
i
n
g
Su
r
p
l
u
s
(D
e
f
i
c
i
t
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1
.
3
$
2.
3
$
11
.
7
$
6.
2
$
2.
6
$
(1
.
7
)
$
(4
.
6
)
$
(6.9)$ (5.7)$
1X
So
u
r
c
e
s
2
.
8
$
17
.
7
$
4.
6
$
1.
9
$
1.
0
$
0.
7
$
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7
$
0.3 $ 0.2 $
1X
Us
e
s
(
4
.
1
)
(
1
7
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7
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(9
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7
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4
.
7
)
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.
5
)
(0
.
4
)
(0
.
3
)
(0.3) (0.2)
Ne
t
Re
s
o
u
r
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s
‐
Us
e
s
0
.
1
$
2.
4
$
6.
6
$
(6
.
6
)
$
3.
1
$
(1
.
4
)
$
(4
.
2
)
$
(6.9)$ (5.7)$
En
d
i
n
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Fu
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d
Ba
l
a
n
c
e
1
7
.
6
$
20
.
0
$
26
.
6
$
20
.
0
$
23
.
1
$
21
.
8
$
17
.
5
$
10.7 $ 5.0 $ AGENDA ITEM #4. a)
GE
N
E
R
A
L
F
U
N
D
B
A
L
A
N
C
E
–
P
O
L
I
C
E
T
A
K
E
-
H
O
M
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VE
H
I
C
L
E
I
M
P
A
C
T
14
PO
L
I
C
E
FL
E
E
T
‐
3 YE
A
R
PH
A
S
E
IN
20
1
4
2
0
1
5
2
0
1
6
2
0
1
7
2
0
1
8
2
0
1
9
2
0
2
0
2
0
2
1
2
0
2
2
Su
m
m
a
r
y
($
in
Mi
l
l
i
o
n
)
Ac
t
u
a
l
A
c
t
u
a
l
A
c
t
u
a
l
P
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o
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e
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t
e
d
P
r
o
j
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t
e
d
P
r
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j
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e
d
P
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e
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t
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d
P
r
o
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t
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d
P
r
o
j
e
c
t
e
d
Be
g
i
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n
i
n
g
Fu
n
d
Ba
l
a
n
c
e
17
.
5
$
17
.
6
$
20
.
0
$
26
.
6
$
20
.
0
$
23
.
0
$
20
.
8
$
15.0
$
7.4 $
Op
e
r
a
t
i
n
g
R
e
v
e
n
u
e
1
0
8
.
9
$
11
5
.
5
$
12
1
.
2
$
10
1
.
9
$
99
.
2
$
97
.
9
$
99
.
4
$
100.5
$
102.5 $
Ba
s
e
Op
e
r
a
t
i
n
g
Ex
p
e
n
d
i
t
u
r
e
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1
0
7
.
6
)
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1
3
.
2
)
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0
9
.
5
)
(9
5
.
7
)
(9
6
.
6
)
(9
9
.
6
)
(
1
0
4
.
0
)
(107.4)
(108.2)
Ne
w
Op
e
r
a
t
i
n
g
Co
s
t
s
(f
l
e
e
t
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‐
‐
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.
1
)
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3
)
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6
)
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(0.8)
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e
r
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t
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e
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t
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3
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3
$
11
.
7
$
6.
2
$
2.
5
$
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.
0
)
$
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2
)
$
(7.6)
$
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e
s
2
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8
$
17
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7
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6
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9
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0
$
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7
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7
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0.3
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1X
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e
s
(
4
.
1
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7
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7
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7
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4
.
7
)
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.
5
)
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.
4
)
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3
)
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(0.2)
1x
Fl
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1
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5
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2
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t
l
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y
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1
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1
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1
)
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t
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1
$
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4
$
6.
6
$
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6
)
$
3.
1
$
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.
3
)
$
(5
.
8
)
$
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$
(6.5)$
En
d
i
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Fu
n
d
Ba
l
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e
1
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6
$
20
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0
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26
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6
$
20
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0
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23
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0
$
20
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8
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15
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0
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7.4
$
0.9 $
PO
L
I
C
E
FL
E
E
T
‐
2 YE
A
R
PH
A
S
E
IN
20
1
4
2
0
1
5
2
0
1
6
2
0
1
7
2
0
1
8
2
0
1
9
2
0
2
0
2
0
2
1
2
0
2
2
Su
m
m
a
r
y
($
in
Mi
l
l
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o
n
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t
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a
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c
t
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c
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P
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P
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o
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t
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d
P
r
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j
e
c
t
e
d
Be
g
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g
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Ba
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a
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e
17
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5
$
17
.
6
$
20
.
0
$
26
.
6
$
20
.
0
$
22
.
5
$
18
.
8
$
13.8
$
6.2 $
Op
e
r
a
t
i
n
g
R
e
v
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n
u
e
1
0
8
.
9
$
11
5
.
5
$
12
1
.
2
$
10
1
.
9
$
99
.
2
$
97
.
9
$
99
.
4
$
100.5
$
102.5 $
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s
e
Op
e
r
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t
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g
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p
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7
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6
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1
3
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2
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1
0
9
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5
)
(
9
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7
)
(
9
6
.
6
)
(
9
9
.
6
)
(
1
0
4
.
0
)
(107.4)
(108.2)
Ne
w
Op
e
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4
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8
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8
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Op
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3
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11
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2
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2
$
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5
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$
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4
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$
(6.5)$
1X
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2
.
8
$
17
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7
$
4.
6
$
1.
9
$
1.
0
$
0.
7
$
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7
$
0.3
$
0.2 $
1X
Us
e
s
(
4
.
1
)
(
1
7
.
7
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.
7
)
(
1
4
.
7
)
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.
5
)
(0
.
4
)
(0
.
3
)
(0.3)
(0.2)
1x
Fl
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e
t
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s
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5
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2
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t
l
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y
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7
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7
)
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t
Re
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e
s
‐
Us
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s
0
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1
$
2.
4
$
6.
6
$
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.
6
)
$
2.
5
$
(3
.
7
)
$
(5
.
0
)
$
(7.6)
$
(6.5)$
En
d
i
n
g
Fu
n
d
Ba
l
a
n
c
e
1
7
.
6
$
20
.
0
$
26
.
6
$
20
.
0
$
22
.
5
$
18
.
8
$
13
.
8
$
6.2
$
(0.2)$ AGENDA ITEM #4. a)
NO
N
-
G
E
N
E
R
A
L
F
U
N
D
A
D
J
U
S
T
M
E
N
T
-
H
I
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H
L
I
G
H
T
S
Ne
w
Fa
m
i
l
y
Fi
r
s
t
Fu
n
d
:
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e
a
t
e
a ne
w
ca
p
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t
a
l
pr
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t
s
fu
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d
to track
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t
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co
n
t
r
i
b
u
t
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d
fu
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d
s
($
4
mi
l
l
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fr
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m
ca
p
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t
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fa
c
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p
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d
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l
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d
sp
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to
Fa
m
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y
First.
Mu
n
i
c
i
p
a
l
Ca
p
i
t
a
l
Fu
n
d
(3
1
6
)
:
In
c
o
r
p
o
r
a
t
e
Fa
w
c
e
t
t
So
u
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h
property
ac
q
u
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s
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t
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o
n
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8
6
0
k
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o
p
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6
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r
center
re
m
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k
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wh
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be
fu
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by
(a
)
mi
s
c
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l
l
a
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o
u
s
grants;
(b
)
pa
r
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p
a
c
t
fe
e
s
;
an
d
(c
)
tr
a
n
s
f
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r
fr
o
m
Li
b
r
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r
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fu
n
d
.
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i
g
n
20
1
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tr
a
n
s
p
o
r
t
a
t
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n
pr
o
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e
c
t
s
ba
s
e
d
on
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P
an
d
in
c
r
e
a
s
e
the
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k
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o
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p
Tr
a
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pr
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j
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c
t
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3
0
k
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wh
i
c
h
is
fu
n
d
e
d
by a
St
a
t
e
gr
a
n
t
.
15AGENDA ITEM #4. a)
TO
T
A
L
A
D
J
U
S
T
E
D
A
P
P
R
O
P
R
I
A
T
I
O
N
16
Al
l
Ot
h
e
r
Fu
n
d
s
S
u
m
m
a
r
y
2
0
1
7
2
0
1
8
Biennial Total
Al
l
Ot
h
e
r
Fu
n
d
s
Re
v
e
n
u
e
be
f
o
r
e
Ad
j
u
s
t
m
e
n
t
2
6
5
.
6
$
22
2
.
2
$
487.8 $
20
1
7
‐20
1
8
Mi
d
Bi
e
n
n
i
a
l
Bu
d
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AGENDA ITEM #4. c)
October 16, 2017 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM - Monday, October 16, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Armondo Pavone, Council President
Randy Corman
Ryan McIrvin
Ruth Pérez
Don Persson
Ed Prince
Carol Ann Witschi
Councilmembers Absent:
None
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Preeti Shridhar, Deputy Public Affairs Administrator
Cheryl Beyer, Senior Assistant City Attorney
Megan Gregor, Deputy City Clerk
Gregg Zimmerman, Public Works Administrator
Jan Hawn, Administrative Services Administrator
Commander Dave Leibman, Police Department
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2017 and beyond. Items noted were:
Inclement Weather Response Reminder: The Public Works Department would like to
remind residents to help prevent local residential street flooding by monitoring catch
basins near your home and keeping them clear of leaves and other debris. Street
sweepers are dispatched daily to clean up debris along major arterials. Also, please
AGENDA ITEM #7. a)
October 16, 2017 REGULAR COUNCIL MEETING MINUTES
remember that during snow and ice events, the department sanders and snow plows
are dispatched to keep major arterials drivable. Visit our website to view our snow
route maps. It is imperative that motorists do not park or abandon their vehicles
within any portion of the traffic lanes. Abandoned vehicles impair snow and ice
removal and impact response of emergency vehicles.
The City is in the process of updating its Bicycle and Trails Master Plan and is
interested in public input. There will be an open house on Thursday, November 28th
from 5:00 to 8:00 p.m. at the Renton Senior Center, 211 Burnett Avenue North in
Renton.
The Solid Waste Utility will host its second free Eco Film Series event by exploring
textile waste on Thursday, October 19th at 6:00 p.m. at Carco Theatre, 1717 Maple
Valley Highway in Renton. Participants may drop off gently used winter hats, scarves,
and gloves for the Swap Winter Accessories Party (SWAP).
Congratulations to Surface Water Maintenance Services Workers Chad Remien and
Chris Murry, who recently competed in the Washington State Chapter of the
American Public Works Association’s 2017 “ROADeo” heavy equipment and fleet
challenge. Both placed within the top 25-30% in the overall competition. A total of 75
operators from around the state competed in this year’s event, the largest number of
any previous year. Competitors demonstrated their skills in navigating four
challenging obstacle courses driving a plow/sander, backhoe, front loader, and skid
steering.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
Marc Nordland, Renton, shared his son's recent positive experience visiting Renton's
Sister City Nishiwaki, Japan.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of October 9, 2017. Council Concur.
b) AB - 2003 Transportation Systems Division recommended approval of a 2-year agreement
with the Washington State Department of Transportation (WSDOT), for performance of the
Transportation Demand Management Implementation agreement. The cost of the program,
$81,272, will be reimbursed by WSDOT. Refer to Finance Committee.
c) AB - 2002 Utility Systems Division recommended approval of Change Order No. 4 to CAG-16-
061, with Rodarte Construction, Inc., in the amount of $311,457.45, for additional work
related to the SW 7th St., Powell Ave. SW to Lind Ave SW, Storm System Improvement Project
- Phase 2. Council Concur.
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA AS PRESENTED. CARRIED.
AGENDA ITEM #7. a)
October 16, 2017 REGULAR COUNCIL MEETING MINUTES
UNFINISHED BUSINESS
a) Transportation (Aviation) Committee: Chair Pérez presented a report concurring in the staff
recommendation to authorize the Mayor and City Clerk to execute Professional Services
Agreement CAG-17-149 with KPG, Inc. in the amount of $381,919.18 for the Williams Avenue
South and Wells Avenue South Conversion Project (317.122908.016.595.11.63.000). The amount
of this agreement is considered to be within the project budget of $600,000.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
b) Utilities Committee: Chair McIrvin presented a report concurring in the staff recommendation to
authorize the Mayor and City Clerk to execute an agreement with Carollo Engineers, Inc. for the
Water System Plan Update Project in the amount of $421,419 as required by state drinking water
regulations.
MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Planning & Development Committee: Chair Prince presented a report concurring in the staff
recommendation to approve a blanket fee waiver for Renton Housing Authority non-project
National Environmental Policy Act (NEPA) certifications required by the federal government.
Certification of NEPA documents for RHA properties are limited in scope and City resources. The
review is often for projects located in the Sunset Highlands where the City has partnered with
RHA to redevelop and provide affordable housing, updated infrastructure, and foster economic
development to the area. The City’s NEPA document processing is a component of that
partnership as it expedites the process for RHA to provide timely housing resources to the
community. The waiver of the environmental review fees associated with the NEPA review would
further support affordable housing and RHA’s mission to the community.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolution:
a) Resolution No. 4318: A resolution was read adopting reduced development fees, including
transportation and parks impact fees, utility system development charges (also known as
utility hookup fees), and land use review and building fees, for accessory dwelling units that
will sunset December 31, 2018; and adopting the amended 2017/2018 City of Renton Fee
Schedule to incorporate reduced development fees for accessory dwelling units.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
AGENDA ITEM #7. a)
October 16, 2017 REGULAR COUNCIL MEETING MINUTES
Ordinance(s) for first reading:
a) Ordinance No. 5861: An ordinance was read amending subsections 5‐5‐2.y, 5‐5‐3.a, 5‐5‐3.c, 5‐
5‐3.e, 5‐5‐3.g.2, 5‐25‐4.d, 5‐25‐10.k, 5‐25‐10.z, 5‐25‐11.c, 5‐25‐11.d, 5‐26‐3.e, 5‐26‐6.a, 5‐26‐
6.d, and 5‐26‐7.f of the Renton Municipal Code to move all businesses to a calendar year
reporting period for business license purposes with a January 31 due date; clarifying
potentially ambiguous language to ensure consistent application of existing business and
operations tax and business license regulations; and providing for severability and
establishing an effective date.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting calendar.
MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL REFER EXPLANATION
REGARDING THE INFLATION OF THE COST OF NARCAN TO THE PUBLIC SAFETY
COMMITTEE.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL ADJOURN. CARRIED.
TIME: 7:14 P.M.
Jason A. Seth, CMC, City Clerk
Megan Gregor,CMC, Recorder
Monday, October 16, 2017
AGENDA ITEM #7. a)
Council Committee Meeting Calendar
October 16, 2017
October 23, 2017
Monday
4:00 PM Finance Committee, Chair Persson – Council Conference Room
1. Non-profit Organizations’ Exemption Status in the City’s Business Licensing Code
2. 2017-2019 Transportation Demand Management Implementation Agreement
3. Vouchers
4. Emerging Issues in Revenue Streams
CANCELLED Public Safety Committee, Chair Corman
5:00 PM Committee of the Whole, Chair Pavone – Conferencing Center
1. Trails & Bicycle Master Plan Update
2. Comprehensive Emergency Management Plan Update/Adoption
3. City Website Update
4. Economic Development Update
AGENDA ITEM #7. a)
AB - 2007
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Reappointment to Library Advisory Board - Kimberly Unti
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
None.
SUMMARY OF ACTION:
Mayor Law reappoints Ms. Kimberly Unti to the Library Advisory Board for a term expiring 9/1/22.
EXHIBITS:
A. Reappointment Recommendation Memo
STAFF RECOMMENDATION:
Confirm Mayor Law's reappointment of Ms. Unti to the Library Advisory Board.
AGENDA ITEM #7. b)
COMMUNITY SERVICES
DEPARTMENT
MEMORANDUM
VLT 1;*7Qy7
DATE:October 11,2017 L /
Avrpe —
TO:Denis Law,Mayor UfrHC
FROM:Kelly Beymer,Community Services Administrator
SUBJECT:Library Advisory Board Reappointment
Kim Unti was appointed to the Renton Library Advisory Board in April of 2015 to serve a
two year term in a position that was vacated prior to the term expiration date.This
board position expired on 9/1/2017.We would like to request your consideration to
recommend reappointment to Council for another full 5-year term on the Board.
Kim Unti is very involved as a Renton citizen.She has been a dedicated member of the
Board and currently serves as the Vice-Chair.
Kim is willing to give her time to serve on additional committees such as the Renton
River Days Board and attend public meetings as needed.Kim participated in the
Downtown Civic Core Planning Meetings.Kim will continue to bring her insight to the
team.We recommend her for another full term on the Board.
Should you have any questions or concerns please call me at extension 6617.
h:\boards and commissions\Iibrary board\reappointments\kim untLreappointment 9-1-2017.docx
AGENDA ITEM #7. b)
AB - 2013
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Request for Partial Release of Utility Easement from Strada Da Valle
LLC for the U.S. Bank Project
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Amanda Askren, Property & Technical Services Manager
EXT.: 7369
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
As part of the U.S. Bank expansion, the original easement location will need to be partially released to allow
for the utilities to be relocated around the new building. An easement with the City of Renton (recording
#9107080928) was granted to the City at no cost, for the operation and maintenance of the utilities within the
subject property. The developer will be required to provide a new utilities easement for the portion of the
easement that is being released and relocated.
All new public and private utilities are located within the current site and there is no future need for the use of
the portion of the easement being requested for release. No public funds were spent on the acquisition or
maintenance of this portion of the easement, therefore it is classified as a “Class B” release of easement as
defined in City Code 9-1-4 and requires no further compensation to the City, other than the processing fee to
be paid by the applicant.
EXHIBITS:
A. Issue Paper
B. Petition
C. Original Easement
STAFF RECOMMENDATION:
Approve the partial release of the utility easement, subject to the collection of the processing fee from Strada
Da Valle LLC related to the U.S. Bank Project.
AGENDA ITEM #7. c)
\\rv12rfps02\depts\pw\file sys\prm - property services administration\prm-26 - release of easements from 1990 and
forward\0026 - us bank\issue paper.docx
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE: September 26, 2017
TO: Armondo Pavone, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: C. E. “Chip” Vincent, CED Administrator
STAFF CONTACT: Amanda Askren, Property & Technical Services Manager,
ext. 7369
SUBJECT: Request for Partial Release of Utility Easement from Strada
Da Valle LLC for the U.S. Bank Project
ISSUE:
Should Council approve the partial release of an existing utility easement requested by
Strada Da Valle LLC related to the U.S. Bank Project?
RECOMMENDATION:
Approve the partial release of the utility easement, subject to the collection of the
processing fee from Strada Da Valle LLC related to the U.S. Bank Project.
BACKGROUND SUMMARY:
As part of the U.S. Bank expansion, the original easement location will nee d to be
partially released to allow for the utilities to be relocated around the new building. An
easement with the City of Renton (recording #9107080928) was granted to the City at
no cost, for the operation and maintenance of the utilities within the subject property.
The developer will be required to provide a new utilities easement for the portion of the
easement that is being released and relocated.
All new public and private utilities are located within the current site and there is no
future need for the use of the portion of the easement being requested for release.
No public funds were spent on the acquisition or maintenance of this portion of the
easement, therefore it is classified as a “Class B” release of easement as defined in City
Code 9-1-4 and requires no further compensation to the City, other than the processing
fee to be paid by the applicant.
CONCLUSION:
Staff recommends the approval of the partial release of easement, subject to the
collection of the processing fee from Strada Da Valle LLC related to the U.S. Bank
Project.
AGENDA ITEM #7. c)
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AB - 2014
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: XO Communications Services, LLC d/b/a Verizon Access Transmission
Services Franchise Agreement
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Amanda Askren, Property & Technical Services Manager
EXT.: 7369
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
XO Communications Services, LLC d/b/a Verizon Access Transmission Services, a Delaware Corporation has
requested a franchise agreement with the City of Renton in order to provide broadband internet and
telephone services. A separate franchise would be pursued if XO Communications seeks to provide cable
services in the future. The franchise being sought with the City of Renton would allow for the installation of
communication facilities, specifically fiber optic cable and related appurtenances, under, along, over, below
and through, and across public rights-of-way within the City. The use of the City rights-of-way for this private
telecommunications system requires a franchise agreement with the City and is subject to appropriate fees for
the reduced value of the affected rights-of way.
The franchise agreement permits XO Communications to construct, install, and operate communications
equipment, specifically fiber optic cable and related appurtenances within and through public rights -of way,
public ways, and other ways within the City of Renton.
The length of term agreed to by the City and XO Communications for the proposed franchise agreement would
be effective for a period of ten (10) years. A possible 5-year renewal is allowed for, via the franchise, at the
City’s discretion.
The agreement is formatted to group similar items together:
• Sections 1-8 cover the basic franchise approval
• Sections 9-14 cover general work activities
• Sections 15-24 cover basic legal concerns
• Sections 25-27 provide for final franchise adoption
EXHIBITS:
A. Issue Paper
B. Ordinance
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into a franchise agreement with XO Communications as a
purveyor of broadband telecommunication services within the City of Renton.
AGENDA ITEM #7. d)
\\rv12rfps02\depts\pw\ced\planning\technical services\projects\franchise\xo - verizon\issue paper.doc
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE: September 26, 2017
TO: Armondo Pavone, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: C.E. “Chip” Vincent, CED Administrator, ext. 6588
STAFF CONTACT: Amanda Askren, Property & Technical Services Manager,
ext. 7369
SUBJECT: XO Communications Services, LLC d/b/a Verizon Access
Transmission Services Franchise Agreement
ISSUE:
Should Council authorize the Mayor and City Clerk to enter into a franchise agreement
with XO Communications?
RECOMMENDATION:
Staff recommends that Council should authorize the Mayor and City Clerk to enter into a
franchise agreement with XO Communications as a purveyor of broadband
telecommunication services within the City of Renton.
BACKGROUND SUMMARY:
XO Communications Services, LLC d/b/a Verizon Access Transmission Services, a
Delaware Corporation has requested a franchise agreement with the City of Renton in
order to provide broadband internet and telephone services. A separate franchise
would be pursued if XO Communications seeks to provide cable services in the future.
The franchise being sought with the City of Renton would allow for the installation of
communication facilities, specifically fiber optic cable and related appurtenances, under,
along, over, below and through, and across public rights-of-way within the City. The use
of the City rights-of-way for this private telecommunications system requires a franchise
agreement with the City and is subject to appropriate fees for the reduced value of the
affected rights-of way.
The franchise agreement permits XO Communications to construct, install, and operate
communications equipment, specifically fiber optic cable and related appurt enances
within and through public rights-of way, public ways, and other ways within the City of
Renton.
AGENDA ITEM #7. d)
Armondo Pavone, Council President
Page 2 of 3
September 26, 2017
\\rv12rfps02\depts\pw\ced\planning\technical services\projects\franchise\xo - verizon\issue paper.doc
The length of term agreed to by the City and XO Communications for the proposed
franchise agreement would be effective for a period of ten (10) years. A possible 5-year
renewal is allowed for, via the franchise, at the City’s discretion.
The agreement is formatted to group similar items together Sections 1-8 cover the basic
franchise approval. Sections 9-14 cover general work activities. Sections 15-24 cover
basic legal concerns. Sections 25-27 provide for final franchise adoption.
OUTLINE FOR XO Communications FRANCHISE AGREEMENT
1. Definitions: Provides definitions of key terms used in the agreement.
2. Purpose: Explains purpose of the cooperative agreement.
3. Privileges Conveyed: Grants basic franchise rights to XO Communications for a
limited, non-exclusive franchise.
4. Term: Defines length of agreement, and option to extend.
5. Recovery of Costs: Allows City to charge an administrative fee to recover costs.
6. Assignment and Transfer of Franchise: Requires Council approval for transfer.
7. Compliance with Laws – Reservation of Powers and Authority: Explains legal
obligations for XO Communications.
8. Non-exclusive Franchise: Allows Renton to grant other or further franchises.
9. Permits, Construction and Restoration: Outlines permitting, bonds, restoration
and other construction requirements.
10. Coordination and Shared Excavations: Requires reasonable efforts to coordinate
work within the franchise area.
11. Hazardous Materials: Regulates use of hazardous substances.
12. Emergency Work – Permit Waiver: Requires prompt response in an emergency
and defers permits to correct dangerous conditions.
13. Records of Installation: Requires as-built drawings and provision of plans for
potential improvements upon City request.
14. Undergrounding of Facilities: Requires undergrounding consistent with Renton
Municipal Code.
15. Relocation of Franchisee Facilities: XO Communications is required to relocate
its facilities at its cost when there are identified conflicts with new City streets or
utilities.
16. Abandonment and Discontinuance of Franchisee’s Facilities: Requires notice to
the City when use ceases or facilities are abandoned.
17. Termination, Violations and Remedies: Describes termination of franchise,
discontinuation of operations, obligation of Franchisee, and remedies to parties.
18. Dispute Resolution: Provides process for alleged default as to performance
19. Arbitration: Establishes process for arbitration, discovery, compensatory
damages, and assignment of costs.
20. Alternative Remedies: Allows for judicial relief.
AGENDA ITEM #7. d)
Armondo Pavone, Council President
Page 3 of 3
September 26, 2017
\\rv12rfps02\depts\pw\ced\planning\technical services\projects\franchise\xo - verizon\issue paper.doc
21. Amendments to Franchise: Specifies process for written amendment to
franchise.
22. Indemnification: Franchisee shall indemnify, defend, and hold harmless Renton
for the duration of the Franchise.
23. Insurance: Requires the Franchisee to procure and maintain insurance for the
duration of the Franchise.
24. Discrimination Prohibited: Provides standard language now included on all
franchise agreements.
25. Notice: Outlines noticing procedures and contact information.
26. Miscellaneous: Minor clarifications, including stating the franchise requirements
apply to T-Mobile, its successors and contractors.
27. Effective Date: Franchise becomes effective five days after legal publication.
XO Communications must file its written acceptance of this franchise with the City Clerk
within 60 days after approval by the mayor in order to claim any right or benefit under
this franchise agreement.
cc: Gregg Zimmerman, Public Works Administrator
Jennifer Henning, Planning Director
Lys Hornsby, Utility Systems Director
Brianne Bannwarth, Development Engineering Manager
Holly Powers, Development Services Representative
AGENDA ITEM #7. d)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING UNTO XO
COMMUNICATIONS SERVICES, LLC, A LIMITED LIABILITY COMPANY REGISTERED
IN THE STATE OF DELAWARE, AUTHORIZED TO DO BUSINESS WITHIN THE STATE
OF WASHINGTON, ITS AFFILIATES, SUCCESSORS AND ASSIGNS, THE RIGHT,
PRIVILEGE, AND AUTHORITY TO INSTALL COMMUNICATIONS FACILITIES,
SPECIFICALLY FIBER OPTIC CABLE AND RELATED APPURTENANCES, UNDER,
ALONG, OVER, BELOW, THROUGH AND ACROSS THE STREETS, AVENUES AND
ALLEYS OF THE CITY OF RENTON WITHIN THE PUBLIC RIGHT‐OF‐WAY OF
RENTON.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION I: Definitions
For the purposes of this Franchise and Attachment 1, which is fully incorporated by
reference, the following defined terms, phrases, words and their derivations shall have the
meaning provided below. When not inconsistent with the context in which the word is used,
words used in the present tense include the future, words in the plural include the singular, words
in lower case shall have their defined meaning even if the words are not capitalized, and words
in the singular include the plural. Undefined words shall be given their common and ordinary
meaning.
1.1 Administrator: Means the Administrator of Renton’s Public Works Department or
designee, or any successor office responsible for management of Renton’s public properties.
1.2 Construct or Construction: Means to construct, remove, replace, repair, and/or
restore any Facility, and may include, but are not limited to, digging and/or excavating to
construct, remove, replace, repair, and restore pipeline(s) and/or Facilities.
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1.3 Cost: Means any costs, fees, or expenses, including but not limited to attorneys’
fees.
1.4 Day: Means calendar day(s) unless otherwise specified.
1.5 Facility or Facilities: Means, collectively or individually, any and all
telecommunication transmission and distribution systems, including but not limited to, poles,
wires, lines, conduits, ducts, cables, braces, guys, anchors and vaults, switches, fixtures, and
communication systems; and any and all other equipment, appliances, attachments,
appurtenances and other items necessary, convenient, or in any way appertaining to any and all
of the foregoing, whether the same be located across, above, along, below, in, over, through, or
underground. Facilities do not include any noise‐creating equipment within the range of human
hearing.
1.6 Franchise: Means this ordinance and any related amendments, attachments,
exhibits, or appendices.
1.7 Franchise Area: Means all present and future Renton Rights‐of‐Way for public
roads, alleys, avenues, highways, streets, and throughways (including the area across, above,
along, below, in, over, through, or under such area), laid out, platted, dedicated, acquired or
improved, and; all city‐owned utility easements dedicated for the placement and location of
various utilities provided such easement would permit Franchisee to fully exercise the privilege
granted under this Franchise within the area covered by the easement, without interfering with
any governmental functions or other franchises or easements.
1.8 Franchisee: Means XO Communications Services, LLC, a limited liability company
registered in the state of Delaware, authorized to do business within the State of Washington,
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and its respective successors and assigns, and when appropriate, agents, contractors (of any tier),
employees, officers and representatives.
1.9 Hazardous Substance: Means any and all hazardous, toxic, or dangerous
substance, material, waste, pollutant, or contaminant, including all substances designated under
the Resource Conservation and Recovery Act, 42 U.S.C. § 6901 et seq.; the Comprehensive
Environmental Response, Compensation and Usability Act, 42 U.S.C. § 9601 et seq.; the
Hazardous Materials Transportation Act, 49 U.S.C. § 1801 et seq.; the Federal Water Pollution
Control Act, 33 U.S.C. § 1257 et seq.; the Clean Air Act, 42 U.S.C. § 7401 et seq.; the Toxic
Substances Control Act, 15 U.S.C. § 2601 et seq.; the Federal Insecticide, Fungicide, Rodenticide
Act, 7 U.S.C. § 136 et seq.; the Washington Hazardous Waste Management Act, RCW Chapter
70.105, and the Washington Model Toxics Control Act, RCW Chapter 70.1050, as they exist or
may be amended; or any other Laws. The term “Hazardous Substance” shall also be interpreted
to include any substance which, after release into the environment, will or may reasonably be
anticipated to cause death, disease, injury, illness, abnormalities, behavioral abnormalities,
stunted or abnormal growth or development, or genetic abnormalities.
1.10 Laws: Means any federal, state, or municipal code, statute, ordinance, decree,
executive order, governmental approval, permit, regulation, regulatory program, order, rule,
published specification, public standard, Environmental Law, or governmental authority, that
relate to telecommunications services, including but not limited to 47 U.S.C. § 101, et. seq.
(Telecommunications Act of 1996), RCW 19.122 (Underground Utilities), WAC 480‐80 (Utilities
General – Tariffs and Contracts), RCW 35.99 (Telecommunications, Cable Television Service – Use
of Right‐of Way), WAC Chapter 296‐32 (Safety Standards for Telecommunications), RCW Chapter
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80.36 (Telecommunications), WAC Chapter 480‐120, et. seq., (Telephone Companies), RCW
Chapter 35.96 (Electric and Communication Facilities – Conversion to Underground), and any
related Laws. All references to Laws shall mean as they exist, may be amended or created.
1.11 Parties: Means the City of Renton and XO Communications Services, LLC
1.12 Public Properties: Means present and/or future property owned or leased by
Renton within Renton’s present and/or future control and/or jurisdictional boundaries.
1.13 Public Ways: Means any highway, street, alley, sidewalk, utility easement (unless
their use is otherwise restricted for other users), or other public Rights‐of‐Way for motor vehicles
or any other uses under Renton’s control and/or in its jurisdictional boundaries, consistent with
RCW 47.24.020 (Jurisdiction, control) and 47.52.090 (Cooperative agreements — Urban public
transportation systems — Title to highway — Traffic regulations — Underground utilities and
overcrossings — Passenger transportation — Storm sewers — City street crossings).
1.14 Rights‐of‐Way: Means the surface and space across, above, along, below, in, over,
through or under any street, alley, avenue, highway, lane, roadway, sidewalk, thoroughfare,
court, easement and similar Public Property, Public Ways, and area within the Franchise Area.
1.15 Tariff: Has the meaning provided in WAC 480‐80‐030 (Definitions), or such similar
definition describing rate schedules, rules and regulations relating to charges and service as may
be adopted by the regulatory authority with jurisdiction, under the laws of the State of
Washington, over public service companies and/or competitive telecommunication service
companies, and such competitive companies must file tariffs in accordance with WAC Chapter
480‐80. (WAC 480‐120‐026 (Tariffs)).
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1.16 WUTC: Means the Washington Utilities and Transportation Commission or such
successor regulatory agency having jurisdiction over public service and/or telecommunication
service companies.
1.17 Work: Means to construct, excavate, install, maintain, remove and/or repair by,
for, or at Franchisee’s request.
SECTION II: Purpose
2.1 Authority: Under RCW 35A.47.040, Renton’s City Council may grant or not grant
a franchise.
2.2 Conditions: The purpose of this Franchise is to delineate the conditions relating to
Franchisee’s use of the Franchise Area and to create a foundation for the Parties to work
cooperatively in the public’s best interests after this ordinance becomes effective. This Franchise
is granted subject to Renton’s land use authority, public highway authority, police powers,
franchise authority, and any other case law, statutory or inherent authority, and is conditioned
upon the terms and conditions provided in this Franchise, and Franchisee’s compliance with all
Laws.
2.3 Risk and Liability: By accepting this Franchise, Franchisee assumes all risks or
liabilities related to the Franchise, with no risk or liability conferred upon Renton. This Franchise
is granted upon the express condition that Renton retains the absolute authority to grant other
or further franchises in any Rights‐of‐Way and any Franchise Area. This and other franchises
shall, in no way, prevent or prohibit Renton from using any of its Franchise Area, or affect its
jurisdiction over them or any part of them, and Renton retains absolute authority to make all
changes, relocations, repairs, maintenance, establishments, improvements, dedications or
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vacations of same as Renton may see fit, including the dedication, establishment, maintenance
and improvement of all new or existing Rights‐of‐Way, Public Property or Public Ways.
SECTION III: Privileges Conveyed
3.1 Franchise Granted: Pursuant to the Telecommunication Act of 1996 § 253(c), RMC
Chapter 5‐19 and the laws of the State of Washington including, but not limited to, RCW
47.24.020 (Jurisdiction, control), RCW 47.52.090 (Cooperative agreements — Urban public
transportation systems — Title to highway — Traffic regulations — Underground utilities and
overcrossings — Passenger transportation — Storm sewers — City street crossings), RCW
35A.47.040 (Franchises and permits — Streets and public ways), RCW 35.22.280 (Specific powers
enumerated), RCW 35.99.020 (Permits for use of right‐of way), and 80.36.040 (Use of road,
street, and railroad right‐of way – When consent of city necessary), and any related laws, Renton
grants to Franchisee, and its successors and assigns (subject to and as provided for in Section VI,
Assignment and Transfer of Franchise), under this Franchise’s terms and conditions, the privilege
to install, construct, operate, maintain and improve its Facilities, together with all necessary
equipment and appurtenances, for the provision of telecommunications, telecommunications
distribution services, private line, and internet access services, within the existing Franchise Area,
such lands being more particularly described in Attachment 1 which is attached and fully
incorporated by reference into the Franchise. Without a separate franchise agreement,
Franchisee shall not have the privilege to provide cable services in the City of Renton.
3.2 Limited Franchise: This Franchise conveys a limited privilege as to the Franchise
Area in which Renton has an actual interest. It is not a warranty of title or interest in the Franchise
Area. This privilege shall not limit Renton’s police powers, any statutory or inherent authority,
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jurisdiction over its property, Franchise Area, Rights‐of‐Way, or its zoning or land use authority.
The terms and conditions of this Franchise shall not be construed to apply to Facilities located
outside of the Franchise Area. This Franchise does not confer upon Franchisee any privilege to
install or use any Facilities outside the Franchise Area, including city‐owned or leased properties
or easements.
3.3 Principal Use Limitation: This Franchise shall not authorize a principal use of the
Franchise Area for purposes other than for telecommunications, telecommunications
distribution services, private line, and internet access services. The Franchisee may use its
Facilities’ excess capacity, however, Franchisee may not use, convey, lease or share excess space
within the Franchise Area,
3.4 Franchise is Non‐Exclusive: As detailed in Section VIII, below, Renton grants this
non‐exclusive Franchise to Franchisee to operate, maintain and improve its existing Facilities as
a telephone business and service provider (as those terms are used in RCW 35.21.860).
3.5 Acknowledgement: Franchisee acknowledges and warrants by its acceptance of
the granted privileges, that it has carefully read and fully comprehends the terms and conditions
of this Franchise. Franchisee accepts all reasonable risks of the meaning of the provisions, terms
and conditions of the Franchise. Franchisee further acknowledges and states that it has fully
studied and considered the requirements and provisions of this Franchise, and believes that the
same are consistent with all Laws. If in the future Franchisee becomes aware that a provision of
this Franchise may be unlawful or invalid, it will not use such potential invalidity to unilaterally
ignore or avoid such provision. Instead, Franchisee will promptly advise Renton of the potential
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invalidity or illegality, and the Parties will meet within thirty (30) days and endeavor jointly to
amend this Franchise to cure the invalidity or illegality.
3.6 Enforceable Contract: Franchisee specifically agrees to comply with the provisions
of any applicable Laws, as they exist or may be amended. The express terms and conditions of
the Franchise constitute a valid and enforceable contract between the Parties, subject to any
Laws.
3.7 Existing Facilities Outside Franchise Area: Existing Facilities installed or
maintained by Franchisee in accordance with prior franchise agreements on public grounds and
places within Renton (but which are not a part of the Franchise Area as defined by this Franchise)
may be maintained, repaired and operated by Franchisee at the location where such Facilities
exist as of the effective date of this Franchise for the term of this Franchise; provided, however,
that no such Facilities may be enlarged, improved or expanded without Renton’s prior review,
written consent, and approval pursuant to the provisions of any applicable Laws.
SECTION IV: Term
4.1 Length of Term: Each of the provisions of this Franchise shall become effective
upon Franchisee’s acceptance of the terms and conditions of this Franchise and the City Council’s
passage of this ordinance, and shall remain in effect for ten (10) years, unless it is terminated
pursuant to Section XVII, Termination, Violations, and Remedies. At any time not more than two
(2) years nor less than one hundred and eighty (180) days before the expiration of the Franchise
Term, Franchisee may make a written request and Renton may consider, at its sole discretion,
renewing this Franchise for an additional five (5) year renewal period, unless either party
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expresses its intention in writing to terminate this Franchise at the conclusion of the ten (10) year
term.
4.2 Extension upon Expiration: If the Parties fail to formally renew or terminate the
Franchise prior to the expiration of its term or any extension, the Franchise shall be extended on
a year‐to‐year basis until the Franchise is renewed, terminated or extended.
SECTION V: Recovery of Costs
5.1. Administrative Fee: Pursuant to RCW 35.21.860(1)(b), Renton may charge
Franchisee an administrative fee to recover all actual administrative expenses incurred by Renton
that are directly related to receiving and approving a permit, license and this Franchise, to inspect
plans and construction, or for the preparation of a detailed statement pursuant to SEPA (RCW
Chapter 43.21C). Where Renton incurs actual administrative expenses, including but not limited
to fees, expenses, and/ or costs for attorneys, consultants, staff and the City Attorney
Department, for review or inspection of activities undertaken through the authority granted in
this franchise, Franchisee shall pay such expenses directly to Renton. Renton shall provide
Franchisee with an itemized invoice identifying the administrative expenses incurred. Renton
employee time shall be calculated based on their rate of salary, including applicable overtime,
benefits and reasonable overhead, and all other costs will be billed based on an actual cost basis.
5.2. Utility Tax: Pursuant to RCW 35.21.870 (Electricity, telephone, natural gas, or
steam energy business — Tax limited to six percent — Exception) and RCW 35.21.860(1)(a),
Renton may impose a utility tax on Franchisee consistent with the utility tax imposed on other
similarly situated telephone businesses or service providers.
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5.3. Franchise Fee: Pursuant to RCW 35.21.860 (Electricity, telephone, or natural gas
business, service provider — Franchise fees prohibited — Exceptions), Renton may only impose
a franchise fee or any other Cost of whatever nature or description upon Franchisee as is
consistent with federal law.
5.4. Cost of Publication: Franchisee shall bear the entire Cost of publication of this
ordinance.
5.5. Permit Fee: Franchisee shall be subject to all permit fees associated with activities
undertaken through the authority granted in this Franchise or under Laws.
5.6. Emergency Fee: Franchisee shall promptly reimburse Renton for any and all Costs
incurred by Renton while responding to any emergency involving public safety.
5.7. Reimbursement period: Franchisee shall reimburse Renton within forty‐five (45)
days of Renton’s submittal of an itemized billing for reasonably incurred Costs, itemized by
project, for Franchisee’s proportionate share of all actual, identified expenses incurred by Renton
in planning, constructing, installing, repairing, altering, or maintaining any city facility due to the
presence in the Public Way of Franchisee’s Facilities.
SECTION VI: Assignment and Transfer of Franchise
6.1 Assignment: Franchisee may not assign, dispose of, lease, sell, transfer, or permit
to be forfeited this Franchise, either in whole or in part, without the written consent of the City
Council of Renton by passage of an ordinance or resolution. Such consent shall not be deemed
to waive any of Renton’s rights to subsequently enforce Franchise related non‐compliance issues
that existed at or before Renton’s consent. Any telecommunications assignee or transferee shall,
at least thirty (30) days prior to the date of any assignment or transfer, file written notice of the
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assignment or transfer with Renton, together with its written acceptance of all of the Franchise
terms and conditions. The Franchise terms and conditions shall be binding upon the Parties'
respective assigns and successors. Notwithstanding the foregoing, Franchisee may pledge the
Franchise for security purposes only with the City Council’s consent, and consent shall be
required for Franchisee to transfer the Franchise or Facilities to a creditor. The rights of any
transferee are subject at all times to the terms and conditions of this Franchise, and no transferee
will have any greater rights under this Franchise than the rights of Franchisee.
6.2 Acceptance: If Renton consents, within thirty (30) days of that consent, Franchisee
shall file with Renton a written instrument evidencing such sale, assignment or transfer of
ownership, with the assignee(s) or transferee(s) acceptance of the Franchise and all of its terms
and conditions.
SECTION VII: Compliance with Laws ‐ Reservation of Powers and Authority
7.1. Compliance: In every aspect related to this Franchise, including but not limited to
all Work, Franchisee shall comply with all applicable Laws, whether specifically mentioned in this
Franchise or not.
7.2. Incorporation of RMC 5‐19, Telecommunications Licenses and Franchises: The
conditions, provisions, requirements and terms and of RMC Chapter 5‐19 are fully incorporated
by reference into this franchise agreement, unless this agreement requires something different.
7.3. Legitimate Municipal Interest: As to matters subject to the terms and conditions
of this Franchise, if Renton determines during the Franchise term that the assertion of a
legitimate municipal interest is prohibited by application of federal or state law, then as to such
matter and such municipal interest and consistent with its legal obligations, Franchisee shall
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cooperate with Renton in a good faith effort to address such municipal interest. In this context,
neither Party shall invoke this Franchise as a basis to assert that its consideration of a given issue
is excused by operation of the doctrines of estoppel or waiver.
7.4. Reference to Specific Law or Order: Upon a reasonably justified written inquiry by
Renton, Franchisee shall provide a specific reference to the federal, state, or local law or the
WUTC order or action establishing a basis for Franchisee’s actions related to a specific Franchise
issue.
SECTION VIII: Non‐exclusive Franchise
8.1 Non‐exclusive: As provided in subsection 3.4, this Franchise is non‐exclusive, and
as a result, Renton expressly reserves the right to grant other or further franchises or to use the
Franchise Area itself; provided that such uses do not unreasonably interfere with Franchisee’s
use and placement of its Facilities in any Rights‐of‐Way and/or any Franchise Area.
8.2 Renton’s Use of Franchise Area: This Franchise shall not prevent, prohibit, limit or
affect Renton’s use of the Franchise Area, consistent with this Franchise; or Renton’s jurisdiction
over the Franchise Area. The Parties agree that Renton reserves and retains all of its statutory,
inherent and other powers and franchise authority, as they exist or shall exist.
SECTION IX: Permits, Construction and Restoration
9.1 Free Passage of Traffic: Franchisee shall at all times maintain its Facilities within
the Franchise Area so as not to unreasonably interfere with the free passage of traffic,
pedestrians or the use and enjoyment of adjoining property. Franchisee shall at all times post
and maintain proper barricades and comply with all applicable Laws, safety regulations and
standards during such period of construction.
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9.2 Permit Application Required: Except in the event of an emergency, Franchisee
shall first obtain all required documentation and approvals, including permits from Renton to
perform Work on Franchisee’s Facilities within the Franchise Area. The permit application shall
contain detailed plans, maps and specifications showing the position, depth and location of all
such Facilities in relation to existing Franchise Area, collectively referred to as the “Plans.” The
Plans shall specify the class and type of material and equipment to be used, manner of
excavation, construction, installation, backfill, erection of temporary structures and facilities,
erection of permanent structures and facilities, traffic control, traffic turnouts and road
obstructions, and all other necessary information. Franchisee shall submit to Renton as‐built
plans and, when available, digital facility location data in a format compatible with Renton’s
geographic Information system. Such Work shall only commence upon the issuance of required
permits, and payment of the associated fees, which permits shall not be unreasonably withheld
or delayed after submission of a complete application. Franchisee shall further inform Renton of
any time or date that Franchisee is performing Work within the Franchise Area to allow Renton
to inspect such work.
9.3 Boring Required: Work involving undergrounding of Franchisee’s facilities within
city streets shall be accomplished through boring rather than open trenching whenever
reasonably feasible. Franchisee will CCTV all Renton owned sewer and storm drain lines on the
boring route following completion of the boring work and prior to activating the facility being
constructed to verify that these Renton owned lines were not damaged by the boring
work. Upon request from Franchisee, Renton may allow for other methods to meet the
requirement as may be approved by Renton as part of permitting.
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9.4 Facility Placement: The Parties intend that the specific location of Facilities within
the Franchise Area (and similar facility‐related matters of a specific nature requiring detailed
case‐by‐case analysis) is to be determined in accordance with applicable Laws (including, without
limitation, rights of appeal).
9.5 Lateral Support: Whenever Work on Facilities have caused or contributes to a
condition that in the City of Renton’s sole determination would substantially impair or
substantially impairs the lateral support of the Franchise Area, Renton may direct Franchisee, at
Franchisee’s sole expense, to take such actions as are reasonably necessary within the Franchise
Area to repair and/or not impair the lateral support. If Franchisee fails or refuses to take prompt
action, or if an emergency situation requires immediate action, Renton may enter the Franchise
Area and take any action necessary to protect the public, any Public Way, Public Property, and
Rights‐of‐Way, and Franchisee shall be liable to Renton for all costs, fees, and expenses resulting
from that necessary action. This provision shall survive the expiration, revocation or termination
of this Franchise for a period of five (5) years.
9.6 Limits on Construction: No park, public square, golf course, street Rights‐of‐Way
or public place of like nature shall be bored, trenched, excavated or damaged by Franchisee if
there is a substantially equivalent alternative. The determination of there being a substantially
equivalent alternative shall be at the sole determination of Renton.
9.7 Bond Requirement: Before undertaking any of the Work authorized by this
Franchise, as a condition precedent to the Renton’s issuance of any permits, Franchisee shall,
upon the Renton’s request, furnish a bond executed by Franchisee and a corporate surety
authorized to operate a surety business in the State of Washington, in such sum as may be set
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and approved by Renton as sufficient to ensure performance of Franchisee’s obligations under
this Franchise. Franchisee shall post a Performance Bond in the amount of twenty‐five thousand
dollars ($25,000) that shall remain in effect for the term of this Franchise. The bond shall be
conditioned so that Franchisee shall observe all the covenants, terms and conditions and shall
faithfully perform all of the obligations of this Franchise, and to repair or replace any defective
work or materials discovered in the Franchise Area. The bond shall ensure the faithful
performance of Franchisee’s obligations under the Franchise, including, but not limited to,
Franchisee’s payment of any penalties, claims, liens, or fees due Renton that arise by reason of
the operation, construction, or maintenance of the Facilities within the Franchise Area.
Franchisee shall pay all premiums or other costs associated with maintaining the bond.
Additionally, if Renton determines that the Performance Bond is inadequate to ensure
Franchisee’s performance of a project, Franchisee shall post any additional bonds required to
guarantee performance by Franchisee in accordance with the conditions of any permits and/or
the requirements of this Franchise. In lieu of a separate bond for routine individual projects
involving work in the Franchise Area, Franchisee may satisfy Renton’s bond requirements by
posting a single on‐going performance bond in an amount approved by Renton.
9.8 Workmanship: All Work done by Franchisee or at Franchisee’s direction or on its
behalf, including all Work performed by contractors or subcontractors, shall be considered
Franchisee’s Work and shall be undertaken and completed in a workmanlike manner and in
accordance with the descriptions, plans and specifications Franchisee provided to Renton, and
be warranted for at least two (2) years. Franchisee’s activities (including work done at
Franchisee’s direction or on its behalf) shall not damage or interference with other franchises,
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licenses, utilities, drains or other structures, or the Franchise Area, and shall not unreasonably
interfere with public travel, park uses, other municipal uses, adjoining property, and shall not
endanger the safety of or injure persons and property. Franchisee’s Work shall comply with all
applicable Laws.
9.9 Material and Installation Methods: As a condition of receiving the privilege to
Work within the Franchise Area, Franchisee shall assume full responsibility for using materials
and installation methods that are in full compliance with city standards and shall verify this by
the submittal of documentation of materials and testing reports when requested by Renton. All
costs for performing on‐site testing, such as compaction tests, shall be borne by Franchisee.
9.10 Damage During Work: In case of any damage caused by Franchisee, or by
Franchisee’s Facilities to Franchise Area, Franchisee agrees to repair the damage to conditions
that meet or exceed requirements established by the Department of Transportation, at its own
cost and expense. Franchisee shall, upon discovery of any such damage, immediately notify
Renton. Renton will inspect the damage, and set a time limit for completion of the repair. If
Renton discovers damage caused by Franchisee to the Franchise Area, Renton will give
Franchisee notice of the damage and set a reasonable time limit in which Franchisee must repair
the damage. In the event Franchisee does not make the repair as required in this section, Renton
may repair the damage, to its satisfaction, at Franchisee’s sole expense.
9.11 Member of Locator Service: Franchisee shall continuously be a member of the
State of Washington one number locator service under RCW 19.122 (Underground Utilities) or
an approved equivalent, and shall comply with all applicable Laws.
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9.12 Restoration Requirements: Franchisee shall after Work on any of Franchisee’s
Facilities within the Franchise Area, restore the surface of the Franchise Area and any other
property within the Franchise Area which may have been disturbed or damaged by such Work.
All restoration of Rights‐of‐Way, sidewalks and other improvements or amenities shall conform
to the City of Renton Standard Specifications for Road, Bridge and Municipal Construction and
the City of Renton’s Trench Restoration Standards in effect at that time, and must be warranted
for at least two (2) years. Restoration shall include all landscaping, irrigation systems and trees.
Renton shall have final approval of the condition of the Franchise Area after restoration pursuant
to applicable Laws, as they exist or may be amended or superseded, provided that such
provisions are not in conflict or inconsistent with the express terms and conditions of this
Franchise.
9.13 Survey Monuments: All survey monuments which are disturbed or displaced by
Franchisee in its performance of any work under this Franchise shall be referenced and restored
by Franchisee, in accordance with WAC 332‐120 (Survey Monuments – Removal or Destruction),
and other applicable Laws.
9.14 Failure to Restore: If it is determined that Franchisee has failed to restore the
Franchise Area in accord with this section, Renton shall provide Franchisee with written notice
including a description of actions Renton believes necessary to restore the Franchise Area. If
Franchisee fails to restore the Franchise Area in accord with Renton’s notice within thirty (30)
days of that notice, Renton, or its authorized agent, may restore the Franchise Area at
Franchisee’s sole and complete expense. The privilege granted under this section shall be in
addition to others provided by this Franchise.
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9.15 Separate Permit Approval Needed For New Telecommunications Lines: The
limited privileges granted under this Franchise shall not convey any privilege to Franchisee to
install any new telecommunications lines or Facilities without Renton’s express prior written
consent, including for example, permits as provided for in this Section IX.
SECTION X: Coordination and Shared Excavations
10.1 Coordination: The Parties shall make reasonable efforts to coordinate any Work
that either Party may undertake within the Franchise Area to promote the orderly and
expeditious performance and completion of such Work, and to minimize any delay or hindrance
to any construction work undertaken by themselves or utilities within the Franchise Area. At a
minimum, such efforts shall include reasonable and diligent efforts to keep the other Party and
other utilities within the Franchise Areas informed of its intent to undertake Work. Franchisee
and Renton shall further each exercise its best efforts to minimize any delay or hindrance to any
construction work either may undertake within the Franchise Area. Any associated costs caused
by any construction delays to Renton or to any contractor working for Renton due to Franchisee’s
failure to submit and adhere to Franchisee’s plans and schedule in relocating or installing
Franchisee facilities shall be the sole responsibility of Franchisee. Franchisee shall, at Renton’s
request, also attend construction meetings pertaining to performance of Work within the
Franchise Area and shall designate a contact person to attend such meetings.
10.2 Joint Use Trenches: If Franchisee or Renton shall cause excavations to be made
within the Franchise Area, the Party causing such excavation to be made shall afford the other,
upon receipt of a written request to do so, an opportunity to use such excavation, provided that:
(a) such joint use shall not unreasonably delay the work of the Party causing the excavation to be
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made; and (b) such joint use shall be arranged and accomplished on terms and conditions
satisfactory to both Parties.
10.3 Joint Use Policies: Concerning the Franchise Area, during the Franchise Term,
Renton may adopt policies which encourage joint use of utility facilities within the Franchise Area.
Franchisee shall cooperate with Renton and explore opportunities for joint use of the Franchise
Area utility facilities that are consistent with applicable Laws and prudent utility practices.
SECTION XI: Hazardous Materials
11.1 Written Approval Required: In maintaining its Facilities (including, without
limitation, vegetation management activities), Franchisee shall not apply any Hazardous
Substance, pesticide, herbicide, or other hazardous material within the Franchise Area without
prior written approval of Renton. Renton will not unreasonably withhold approval, but such
application must be in conformance to the aquifer protection regulations of Renton. If
Franchisee shall first obtain Renton’s approval to apply a specific product in accordance with a
defined procedure on an ongoing basis throughout the Franchise Area, it shall not thereafter be
necessary for Franchisee to obtain Renton’s approval on each occasion such product is applied in
accordance with such procedure. Franchisee shall notify Renton of any accident by Franchisee
involving Franchisee’s use of Hazardous Substances within the Franchise Area.
11.2 Release of Hazardous Substance: Upon notice or discovery of a significant release
of any Hazardous Substance caused by Franchisee or expressly authorized by Franchisee to occur
upon the Franchise Area and Facilities covered by this Franchise, Franchisee shall notify Renton
within twenty‐four (24) hours of discovery. If the encountered or suspected Hazardous
Substances are not the result of the acts or omissions of Franchisee, Renton shall, at its own
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expense, determine if the material is hazardous, in accordance with applicable Laws. If the
material is found to be hazardous, Renton shall, at its own expense, if possible remove, dispose,
or otherwise handle such Hazardous Substances, as necessary, in accordance with applicable
Laws. If Hazardous Substances are removed, Renton also shall provide substitute nonhazardous
substance(s) to replace the removed substance for Franchisee to use in its operation, if
necessary. Upon approval by Renton to proceed, Franchisee shall proceed with the operations
at its own cost, with no recourse against Renton for the cost of schedule delays incurred due to
the delay in operation. If the encountered or suspected Hazardous Substances within the
Franchise Area are the result of Franchisee’s acts or omissions, Renton’s characterization of the
substances involved and any removal, disposal, or other handling costs incurred in connection
with the removal, disposal, or handling of the hazardous substances will be at Franchisee’s sole
expense. Franchisee shall be solely responsible for any expense or cost related to environmental
mitigation requirements imposed, by operation of applicable Laws or otherwise.
SECTION XII: Emergency Work ‐ Permit Waiver
12.1 Prompt Response Required: In the event of any emergency involving damaged
Franchisee Facilities located in or under the Franchise Area, or if Franchisee’s Facilities within the
Franchise Area pose an immediate danger to the property, life, health or safety of any individual,
Franchisee shall, upon receipt of notification from Renton of the existence of such condition,
immediately take those actions as are necessary to correct the dangerous condition.
12.2 Permit Deferred: If an emergency occurs that requires Franchisee’s immediate
action for the protection of Facilities, Renton’s property or any individual’s property, life, health
or safety, Franchisee may act immediately to correct the dangerous condition without first
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obtaining any required permit so long as: (1) Franchisee notifies the Renton Regional Fire
Authority through the dispatch system of the emergency; and (2) Franchisee informs Renton’s
permitting authority of the nature, location, and extent of the emergency, and the work to be
performed, prior to commencing the work if such notification is practical, or where such prior
notification is not practical, Franchisee shall notify Renton’s permitting authority on the next
business day; and (3) such permit is obtained by Franchisee as soon as practicable following
cessation of the emergency.
12.3 Public Service Obligations: Nothing in this section is intended, nor shall it be
construed, as a hindrance to Franchisee’s ability to take such actions as it deems necessary to
discharge its public service obligations in accordance with the laws of the State of Washington.
Nothing in this section is intended, nor shall it be construed, as preventing Renton from
recovering from Franchisee, if otherwise so entitled in accordance with applicable Laws, any
extraordinary costs in responding to an emergency situation involving Franchisee’s Facilities.
SECTION XIII: Records of Installation
13.1 Future Construction Plans: Upon Renton’s written request, Franchisee shall
provide to Renton copies of any plans prepared by Franchisee for potential improvements,
relocations and conversions to its Facilities within the Franchise Area; provided, however, any
such plans so submitted shall be for informational purposes only and shall not obligate Franchisee
to undertake any specific improvements within the Franchise Area, nor shall such plan be
construed as a proposal to undertake any specific improvements within the Franchise Area.
13.2 As‐Built Drawings: Upon Renton’s written request, and at no cost to Renton,
Franchisee shall provide to Renton copies of drawings, maps, and records in use by Franchisee
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showing the location of its Facilities at specific locations within the Franchise Area. As to any
such drawings so provided, Franchisee does not warrant the accuracy of the drawings as such
Facilities are shown in their approximate location.
13.3 Design Locates: Upon Renton’s written request, in connection with the design of
any Public Works Project, Franchisee shall verify the location of its underground Facilities within
the Franchise Area.
13.4 Disclosure to Third‐Parties: Any drawings and/or information concerning the
location of Franchisee's Facilities provided by Franchisee shall be used by Renton solely for
management of the Franchise Area. Renton shall take all prudent steps reasonably necessary to
prevent unnecessary disclosure or dissemination of such drawings, maps, records and/or
information to any Third‐Party without the prior notice to Franchisee, unless the Third‐Party is
an authorized governmental entity of any tier or a public records requestor. Renton will provide
Franchisee with notice of any public records request for Franchisee paperwork as soon as
reasonably practicable.
13.5 Utility Locates: Notwithstanding the foregoing, nothing in this section is intended
(nor shall be construed) to relieve either Party of their respective obligations arising under
applicable Laws with respect to determining the location of utility facilities.
SECTION XIV: Undergrounding of Facilities
Undergrounding Required for New Facilities: Consistent with RMC 4‐6‐090.C
(Applicability), all new Facilities installed within the Franchise Area during the term of this
Franchise shall be located underground, consistent with the RMC, unless it is unfeasible in
Renton’s reasonable estimation for it to be done; provided that installation of wires, cables,
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conduits and similar equipment will be permitted and installed pursuant to the provisions of any
applicable Laws, and subject to and accordance with any applicable Tariffs on file with the WUTC.
In areas where all existing telecommunications and cable facilities are located aboveground,
Franchisee may install its Facilities above ground. Any new Facilities to be located above ground
shall be placed on existing utility poles. No new utility poles shall be installed in connection with
placement of new aboveground Facilities.
SECTION XV: Relocation of Franchisee Facilities
15.1 Relocation Required: Renton shall have prior and superior right to the use of the
Franchise Area for the construction, installation, maintenance and repair of its utilities,
improvements and infrastructure, and capital improvement projects, and should any conflict
arise with Renton facilities, Franchisee shall, at its own cost and expense, conform to Renton’s
utilities, improvements and infrastructure and capital improvement projects, provided that,
whenever Renton undertakes (or causes to be undertaken) any public works improvement within
the Franchise Area, and such public works improvement necessitates the relocation of
Franchisee’s then existing Facilities within the Franchise Area, Renton shall:
a. Provide Franchisee with reasonable prior notice of Renton’s intent to initiate a
public works improvement, and if applicable, written notice requesting such relocation;
and
b. Provide Franchisee with copies of pertinent portions of Renton’s plans and
specifications for such public works improvement.
15.2 Franchisee Relocation Plans: After receipt of such notice and such plans and
specifications, Franchisee shall submit the Franchisee plan drawings for the relocation of the
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Franchisee Facilities to Renton within a reasonable and agreed upon time in advance of the
preparation of Renton’s final plans and specifications for incorporation into Renton’s
construction plans. Franchisee shall complete the relocation work in a reasonable and agreed
upon time period to prevent delay to Renton’s project. Franchisee shall relocate such Facilities
within the Franchise Area at no charge to Renton, except that if Renton pays for or reimburses
the relocation costs of another telecommunications utility, under materially identical
circumstances, it shall pay for or reimburse a proportionate share of Franchisee’s relocation
costs. The relocation completion date will be included in Renton’s written request for said
relocation to Franchisee. Franchisee shall be solely responsible for any associated cost caused by
any construction delays to Renton’s project due to Franchisee’s failure to comply with
Franchisee’s plans and schedule in relocating or installing Franchisee’s Facilities.
15.3 Emergency Relocation of Facilities: In the event an emergency posing a threat to
public safety or welfare requires the relocation of Franchisee’s Facilities within the Franchise
Area, Renton shall give Franchisee notice of the emergency as soon as reasonably practicable.
Upon receipt of notice, Franchisee shall respond as soon as reasonably practicable to relocate
the affected Facilities, at Franchisee’s sole expense.
15.4 Third‐Party Construction: Whenever any person or entity, other than Renton,
requires the relocation of Franchisee’s Facilities to accommodate the work of such person or
entity within the Franchise Area; or, Renton requires any Third‐Party to undertake work (other
than work undertaken at Renton’s cost and expense) within the Franchise Area and such work
requires the relocation of Franchisee’s Facilities within the Franchise Area, Franchisee may
condition such relocation to require such person or entity to make payment to Franchisee, at a
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time and upon terms acceptable to Franchisee for any and all costs and expenses incurred by
Franchisee in the relocation of Franchisee’s Facilities.
15.5 Third‐Party Construction of City Identified Project: Any condition or requirement
imposed by Renton upon any Third‐Party (including, without limitation, any condition or
requirement imposed pursuant to any contract or in conjunction with approvals or permits
obtained pursuant to any zoning, land use, construction or other development regulation) which
requires the relocation of Franchisee’s Facilities within the Franchise Area, then Franchisee shall
relocate its Facilities; provided, however, in the event Renton reasonably determines and notifies
Franchisee that the primary purpose of imposing such condition or requirement upon such Third‐
Party is to cause or facilitate the construction of a Public Works Project to be undertaken within
a segment of the Franchise Area on Renton’s behalf and consistent with Renton’s Capital
Investment Plan; Transportation Improvement Program; or the Transportation Facilities
Program, then only those costs and expenses incurred by Franchisee in reconnecting such
relocated Facilities with Franchisee’s other Facilities shall be paid to Franchisee by such Third‐
Party, and Franchisee shall otherwise relocate its Facilities within such segment of the Franchise
Area in accordance with subsection 15.1.
15.6 Alternatives: As to any relocation of Franchisee’s Facilities whereby the cost and
expense is to be borne by Franchisee, Franchisee may, after receipt of written notice requesting
such relocation, submit in writing to Renton alternatives to relocation of its Facilities. Upon
Renton’s receipt from Franchisee of such written alternatives, Renton shall evaluate such
alternatives and shall advise Franchisee in writing if one or more of such alternatives are suitable
to accommodate the work which would otherwise necessitate relocation of Franchisee’s
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Facilities. In evaluating such alternatives, Renton shall give each alternative proposed by
Franchisee fair consideration with due regard to all facts and circumstances which bear upon the
practicality of relocation and alternatives to relocation. If Renton determines that such
alternatives are not appropriate, Franchisee shall relocate its Facilities as provided in subsection
15.1.
15.7 Non‐Franchise Area: Nothing shall require Franchisee to bear any cost or expense
in connection with the location or relocation of any Facilities existing under benefit of easement
or other rights not arising under this Franchise.
15.8 Indemnity for Delay: Franchisee shall indemnify, hold harmless, and pay the costs
of defending Renton against any and all Third‐Party actions, claims, damages, liabilities, or suits
for delays on Renton’s construction projects arising from or caused by Franchisee’s failure to
remove or relocate it Facilities in a timely manner, though Franchisee shall not be liable for
damages due to delays that were out of Franchisee’s reasonable or expected control.
SECTION XVI: Abandonment and Discontinuance of Franchisee’s Facilities
16.1 Notification: Franchisee shall notify Renton of any abandonment or cessation of
use of any of its Facilities within sixty (60) days after such abandonment or cessation of use. Any
plan for abandonment or removal of Franchisee’s Facilities within the Franchise Area must be
first approved by the Administrator, and all necessary permits must be obtained prior to such
Work.
16.2 Removal: In the event of Franchisee’s abandonment or permanent cessation of
use of any portion of its Facilities, or any portion of the Franchised Area, Franchisee shall, within
one hundred and twenty (120) days after the abandonment or permanent cessation of use,
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remove the Facilities at Franchisee’s sole expense. However, with Renton’s express written
consent, Franchisee may, at Franchisee’s sole cost and expense, secure the Facilities in such a
manner as to cause it to be as safe as is reasonably possible, by removing all lines, conduits and
appurtenances, in compliance with all Laws, and abandon them in place, provided that any
aboveground Facilities shall be removed at Franchisee’s sole expense.
16.3 Restoration: In the event of the removal of all or any portion of the Facilities, to
the extent reasonably possible, Franchisee shall restore the Franchise Area to it pre‐installation
or better condition. Such restoration work shall be done at Franchisee’s sole cost and expense
and to Renton’s reasonable satisfaction. If Franchisee fails to remove or secure the Facilities
and/or fails to restore the premises or take such other mutually agreed upon action, Renton may,
after reasonable notice to Franchisee, remove the Facilities, restore the premises or take such
other action as is reasonably necessary at Franchisee’s sole expense and Renton shall not be
liable for any damages, losses or injuries. This remedy shall not be deemed to be exclusive and
shall not prevent Renton from seeking a judicial order directing Franchisee to remove its
Facilities.
16.4 Administrative or Abandonment Fees: Renton’s consent to Franchisee’s
abandonment of Facilities in place shall not relieve Franchisee of the obligation and/or costs to
remove, alter or re‐secure such Facilities in the future in the event it is reasonably determined,
as adjudged in Renton’s sole discretion, that removal, alteration or re‐securing the Facilities is
necessary or advisable for the health, safety, necessity and/or convenience of the public, in which
case Franchisee shall perform such work its sole expense.
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16.5 Survival of Provisions: The Parties expressly agree that the provisions of this
section shall survive the termination, expiration, or revocation of this Franchise.
SECTION XVII: Termination, Violations, and Remedies
17.1 Termination: If the Franchise Term expires and if either Party states that it does
not wish to renew, extend and/or continue the Franchise, this Franchise shall be terminated as
of the expiration date.
17.2 Termination by Breach: If Franchisee materially breaches or otherwise fails to
perform, comply with any of the terms and conditions of this Franchise, or fails to maintain any
required license, permit or approval, and fails to cure such breach or failure within thirty (30)
days of Renton providing Franchisee with written notice specifying with reasonable particularity
the nature of any such alleged breach or failure, or, if not reasonably capable of being cured
within thirty (30) days, within such other reasonable period of time as the Parties may agree
upon, Renton may terminate this Franchise, without any penalty, liability, cost or damages.
17.3 City Council Termination: This Franchise shall not be terminated except upon a
majority vote of the City Council, after reasonable notice to Franchisee (which notice shall be
given at least thirty (30) days before the hearing) and an opportunity to be heard, provided that
if exigent circumstances necessitate immediate termination, the hearing may be held as soon as
possible after the termination.
17.4 Discontinue Operations: If the Franchise is terminated, Franchisee shall
immediately discontinue operation of Facilities through the Franchise Area. In such
circumstances, either Party may invoke the dispute resolution provisions in Section XVIII.
Alternatively, either Party may elect to seek relief directly in Superior Court, in which case the
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dispute resolution requirements shall not be applicable. Once Franchisee’s privilege has
terminated, Franchisee shall comply with Franchise provision regarding removal and/or
abandonment of Facilities.
17.5 Renton Retains Right for Action: Renton’s failure to exercise a particular remedy
at any time shall not waive Renton’s right to terminate, assess penalties, or assert any equitable
or legal remedy for any future breach or default by Franchisee.
17.6 Franchisee Liability and Obligation: Termination shall not release Franchisee from
any liability or obligation with respect to any matter occurring prior to such termination, and shall
not release Franchisee from any obligation to remove and secure its Facilities and to restore the
Franchise Area.
17.7 Injunctive Relief: The Parties acknowledge that the covenants set forth in this
Franchise are essential to this Franchise, and, but for the mutual agreements of the Parties to
comply with such covenants, the Parties would not have entered into this Franchise. The Parties
further acknowledge that they may not have an adequate remedy at law if the other Party
violates such covenant. Therefore, in addition to any other rights they may have, the Parties shall
have the right to obtain in any court of competent jurisdiction injunctive relief to restrain any
breach or threatened breach, or to specifically enforce any of the Franchise covenants should the
other Party fail to perform them.
17.8 Renton’s Remedies: In addition to the terms of this Franchise, or rights that
Renton possesses at law or equity, Renton reserves the right to apply any remedy, including but
not limited to those detailed in Sections XVIII – XX below, alone or in combination, in the event
Franchisee violates any material provision of this Franchise. The remedies provided for in this
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Franchise are cumulative and not exclusive; the exercise of one remedy shall not prevent the
exercise of another or any rights of Renton at law, in equity, or by statutes, unless specifically
waived in this Agreement or in a document signed by both parties.
SECTION XVIII: Dispute Resolution
18.1 Notice of Default: If there is any alleged default as to performance under this
Franchise, Renton shall notify Franchisee in writing, stating with reasonable specificity the nature
of the alleged default. Within ten (10) days of its receipt of such notice, Franchisee shall provide
a written response to Renton acknowledging receipt of notice and stating Franchisee’s response.
Franchisee has thirty (30) days (“cure period”) from the date of the notice’s mailing to:
a. Respond to Renton, contesting Renton’s assertion(s) as to the dispute or any
alleged default and requesting a meeting in accordance with subsection 18.2, or;
b. Cure the alleged default, or;
c. Notify Renton if Franchisee cannot cure the alleged default within thirty (30) days,
due to the nature of the default. Notwithstanding such notice, Franchisee shall promptly
take all reasonable steps to begin to cure the alleged default and notify Renton in writing
and in detail as to the actions that Franchisee will take and the projected completion date.
In such case, Renton may set a meeting in accordance with subsection 18.2.
18.2 Meeting: If any alleged default is not cured or if a subsection 18.1 meeting is
requested, Renton shall promptly schedule a meeting between the Parties to discuss the alleged
default. Renton shall notify Franchisee of the meeting in writing and the meeting shall take place
not less than ten (10) days after Franchisee’s receipt of notice of the meeting. Each Party shall
appoint a representative who shall attend the meeting, represent their party’s interests, and who
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shall exercise good faith to reach an agreement on any alleged default and/or any corrective
action to be taken. Any dispute (including any dispute concerning the existence of or any
corrective action to be taken to cure any alleged default) that is not resolved within ten (10) days
following the conclusion of the meeting shall be referred by the Parties’ representatives in writing
to the Parties’ senior management for resolution. If senior management is unable to resolve the
dispute within twenty (20) days of referral (or such other period as the Parties may agree upon),
each Party may pursue resolution of the dispute through Section XIX, Arbitration, of this
Franchise. All negotiations pursuant to these procedures for the resolution of disputes shall be
confidential and shall be treated as compromise and settlement negotiations for purposes of the
state and federal rules of evidence.
18.3 Additional Resolution Options: If, at the conclusion of the steps provided for in
subsections 18.1 and 18.2 above, Renton and Franchisee are unable to settle the dispute or agree
upon the existence of a default or the corrective action to be taken to cure any alleged default,
Renton or Franchisee (as Franchisee may have authority to do so) may:
a. Take any enforcement or corrective action provided for by Law, including the city
code; provided such action does not conflict with this Franchise’s provisions, and/or;
b. Demand arbitration, pursuant to Section XIX below, for disputes arising out of or
related to Sections III, Grant of Franchise (or such other sections with respect to the
existence of conflicts or inconsistencies with the express terms and conditions of this
Franchise and any applicable Laws); XIII, Records of Installation; XIV, Undergrounding of
Facilities (except as preempted by WUTC authority); and XV, Relocation of Franchisee
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Facilities (excluding project delay claims exceeding thirty thousand dollars ($30,000)) of
this Franchise (the “Arbitration Claims”), and/or;
c. By ordinance, declare an immediate forfeiture of this Franchise for a breach or
default of any material, non‐Arbitration Claims, obligations under this Franchise and/or;
d. Take any action to which it is entitled under this Franchise or any applicable Laws.
18.4 Continuation of Obligations: Unless otherwise agreed by Renton and Franchisee
in writing, Renton and Franchisee shall, continue to perform their respective obligations under
this Franchise during the pendency of any dispute.
SECTION XIX: Arbitration
19.1 Rules and Procedures: The Parties agree that any dispute, controversy, or claim
arising out of or relating to Arbitration Claims, shall be referred for resolution to the American
Arbitration Association in accordance with the rules and procedures in force at the time of the
submission of a request for arbitration.
19.2 Discovery: The arbitrators shall allow appropriate discovery to facilitate a fair,
speedy and cost‐effective resolution of the dispute(s). The arbitrators shall reference the
Washington State Rules of Civil Procedure then in effect in setting the scope and timing of
discovery. The Washington State Rules of Evidence shall apply. The arbitrators may enter a
default decision against any Party who fails to participate in the arbitration proceedings.
19.3 Compensatory Damages: The arbitrators may award compensatory damages,
including consequential damages. Such damages may include, but shall not be limited to: all
costs and expenses of materials, equipment, supplies, utilities, consumables, goods and other
items; all costs and expenses of any staff; all costs and expenses of any labor (including, but not
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limited to, labor of any contractors and/or subcontractors); all pre‐arbitration costs and expenses
of consultants, attorneys, accountants, professional and other services; and all taxes, insurance,
interest expenses, overhead and general administrative costs and expenses, and other costs and
expenses of any kind incurred in connection with the dispute. The arbitrator may award
equitable relief in those circumstances where monetary damages would be inadequate.
19.4 Award: Any award by the arbitrators shall be accompanied by a written opinion
setting forth the findings of fact and conclusions of law relied upon in reaching the decision. The
award rendered by the arbitrators shall be final, binding and non‐appealable, and judgment upon
such award may be entered by any court of competent jurisdiction.
19.5 Each Party’s Costs: Except as provided in subsection 19.7 below, each Party shall
pay the fees of its own attorneys, expenses of witnesses, and all other expenses and costs in
connection with the presentation of such Party’s case including, without limitation, the cost of
any records, transcripts or other things used by the Parties for the arbitration, copies of any
documents used in evidence, certified copies of any court, property or city documents or records
that are placed into evidence by a Party.
19.6 Arbitration Costs: Except as provided in subsection 19.7 below, the remaining
costs of the arbitration, including without limitation, fees of the arbitrators, costs of records or
transcripts prepared for the arbitrator's use in the arbitration, costs of producing the arbitrator’s
decision and administrative fees shall be borne equally by the Parties.
19.7 Costs for Multiple Arbitrations: Notwithstanding the foregoing subsections 19.5
and 19.6, in the event either Party is found during the term of this Franchise to be the prevailing
party in any two (2) arbitration proceedings brought by such party pursuant to this Section XIX,
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then such party shall be entitled to recover all reasonably incurred Costs, including attorneys’
fees, for any subsequent arbitration brought by them in which they are found to be the prevailing
party.
19.8 Transcript Costs: In the event a Party makes a copy of an arbitration proceeding
transcript for its use in writing a post‐hearing brief, or an arbitration decision copy to append to
a lawsuit to reduce the award to judgment, etc., then that Party shall bear the cost, except to the
extent such cost might be allowed by a court as court costs.
SECTION XX: Alternative Remedies
No provision of this Franchise shall be deemed to bar the right of Renton or Franchisee to
seek or obtain judicial relief from a violation of any Franchise provision or any rule, regulation,
requirement or directive promulgated for non‐Arbitration Claims. Neither the existence of other
Franchise remedies nor the use of such remedies shall bar or limit the right of Renton or
Franchisee to recover monetary damages for violations by the other Party, or to seek and obtain
judicial enforcement of the other Party’s obligations by means of specific performance, injunctive
relief or mandate, or any other remedy at law or in equity.
SECTION XXI: Amendments to Franchise
This Franchise may only be amended by written instrument, signed by the Parties,
specifically stating that it is an amendment to this Franchise and is approved and executed in
accordance with State of Washington laws. Without limitation, and unless required by any Laws,
this Franchise shall govern and supersede and shall not be altered, limited, supplemented or
otherwise amended by any permit, approval, license, agreement or other document required by
or obtained from Renton in conjunction with Franchisee’s exercise or failure to exercise any and
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all benefits, privileges, obligations or duties in and under this Franchise, unless such permit,
approval, license, agreement or other document specifically:
a. References this Franchise; and
b. States that it supersedes this Franchise to the extent it contains terms and
conditions which alter, limit, supplement or otherwise amend the terms and conditions
of this Franchise. In the event of any conflict or inconsistency between the provisions of
this Franchise and the provisions of any such permit, approval, license, agreement or
other document, except as expressly required by Laws and/or superseded by such permit,
approval, license, agreement or other document, the Franchise provisions shall control.
SECTION XXII: Indemnification
22.1 Renton: In Sections XXII and XXIII, “Renton” means the City of Renton, and its
elected officials, agents, employees, officers, representatives, consultants (of any level), and
volunteers.
22.2 Indemnification by Franchisee: Franchisee shall indemnify, defend, and hold
harmless Renton, from and against any and every Third‐Party action, claim, cost, damage, death,
expense, harm, injury, liability, or loss of any kind, in law or in equity, to persons or property,
including reasonable attorneys’ and experts’ fees and/or costs incurred by Renton in its defense,
arising out of or related to, directly or indirectly, to Franchisee’s Work or abandonment of
Facilities, or from the existence of Franchisee’s Facilities, and the products contained in,
transferred through, any signals or emissions from the Facilities, released or escaped from the
Facilities, including the reasonable costs of assessing such damages and any liability for costs of
investigation, abatement, correction, cleanup, fines, penalties, or other damages arising under
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any Laws, including, but not limited to, Environmental Laws, and any action, claim, cost, damage,
death, expense, harm, injury, liability, or loss, to persons or property which is caused by, in whole
or in part, and only to the extent of, the willfully tortious or negligent acts or omissions of
Franchisee or its agents, contractors (of any tier), employees, representatives or trainees related
to Franchisee’s granted Franchise privileges. If any action or proceeding is brought against
Renton by reason of Franchisee’s Facilities, Franchisee shall defend Renton at Franchisee’s sole
expense, provided that, for uninsured actions or proceedings, defense attorneys shall be
approved by Renton, which approval shall not be unreasonably withheld. The terms of this
section shall not require Franchisee to indemnify Renton against and hold harmless Renton from
claims, demands or suits based upon Renton’s negligent or willful conduct, and provided further
that if the claims or suits are caused by or result from the concurrent negligence of (a) the
Franchisee’s agents, officers, or employees and (b) Renton, this provision with respect to claims
or suits based upon such concurrent negligence shall be valid and enforceable only to the extent
of Franchisee’s negligence or the negligence of Franchisee’s agents or employees except as
limited in this Franchise.
22.3 Environmental Indemnification: Franchisee shall indemnify, defend, and save
Renton harmless from and against any and every Third‐Party action, claim, cost, damage, death,
expense, harm, injury, liability, or loss, either at law or in equity, to persons or property, including,
but not limited to, costs and reasonable attorneys’ and experts’ fees incurred by Renton, arising
directly or indirectly from: (a) Franchisee’s breach of any environmental Laws or Laws applicable
to the Facilities, or (b) from any release of a hazardous substance on or from the Facilities, or (c)
other activity related to this Franchise by Franchisee. This indemnity includes, but is not limited
AGENDA ITEM #7. d)
ORDINANCE NO. ________
37
to, (a) liability for a governmental agency’s costs of removal or remedial action for Hazardous
Substances; (b) damages to natural resources caused by Hazardous Substances, including the
reasonable costs of assessing such damages; (c) liability for any other person’s costs of
responding to Hazardous Substances; (d) liability for any investigation, abatement, correction,
cleanup, costs, fines, penalties, or other damages arising under any Laws; and (e) liability for
personal injury, property damage, or economic loss arising under any statutory or common‐law
theory or Laws.
22.4 Title 51 Waiver: Franchisee’s indemnification obligations pursuant to this section
shall include assuming potential liability for actions brought by Franchisee’s own employees and
the employees of Franchisee's agents, representatives, contractors (of any tier) even though
Franchisee might be immune under RCW Title 51 from direct suit brought by such employees. It
is expressly agreed and understood that this assumption of potential liability for actions brought
by the aforementioned persons is limited solely to claims against Renton arising by virtue of
Franchisee’s exercise of the privileges set forth in this agreement. The obligations of Franchisee
under this section have been mutually negotiated by the Parties, and Franchisee acknowledges
that Renton would not enter into this agreement without Franchisee’s waiver of immunity. To
the extent required to provide this indemnification and this indemnification only, Franchisee
waives its immunity under Title 51 RCW as provided in RCW 4.24.115 (Validity of agreement to
indemnify against liability for negligence relative to construction, alteration, improvement,
etc.,…).
22.5 Real Estate Indemnity: Should a court of competent jurisdiction determine that
this Franchise is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for
AGENDA ITEM #7. d)
ORDINANCE NO. ________
38
negligence relative to construction, alteration, improvement, etc.,…), as it exists or may be
amended, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of Franchisee, its
officers, officials, employees, and volunteers and/or the contractor, or Renton, its elected
officials, officers, officials, employees, and volunteers, and or the contractor, the party’s liability
shall be only to the extent of the party’s negligence.
22.6 Notice: In the event any matter for which Renton intends to assert its rights under
this section is presented to or filed with Renton, Renton shall promptly attempt to notify
Franchisee in accordance with Section XXV of this Franchise, and Franchisee shall have the
privilege, at its election and at its sole costs and expense, to settle and compromise such matter
as it pertains to Franchisee’s responsibility to indemnify, defend and hold harmless Renton. In
the event any suit or action is started against Renton based upon any such matter, Renton shall
likewise promptly attempt to notify Franchisee, and Franchisee shall have the privilege, at its
election and at its sole cost and expense, to settle and compromise such suit or action, or defend
the same at its sole cost and expense, by attorneys of its own election, as it pertains to
Franchisee’s responsibility to indemnify, defend and hold harmless Renton. Franchisee’s
indemnification obligations do not apply to the extent that Renton fails to provide attempt to
notice in accordance with Section XXV of this Franchise, and such failure materially prejudices
Franchisee or the defense of an action, claim, cost, damage, death, expense, harm, injury,
liability, or loss of any kind.
22.7 Recovery of City Costs: In the event that Renton is required to defend a “suit or
action” and Franchisee refuses to defend and indemnify Renton, as referenced in subsection 22.2
AGENDA ITEM #7. d)
ORDINANCE NO. ________
39
and Renton is determined to be without fault for the claim or demand giving rise to such "suit or
action,” Franchisee shall reimburse Renton for a percentage of Renton’s total defense costs. The
percentage of Renton’s total defense costs to be reimbursed shall be a percentage equal to the
percentage (if any) of fault attributable to Franchisee for the claim or demand giving rise to such
“suit or action.”
22.8 Survival: The provisions of this section shall survive the expiration or termination
of this Franchise if the basis for any such claim, demand, suit or action as referenced in subsection
22.2 occurred during the Franchise term.
22.9 Negotiated: THE PARTIES HAVE SPECIFICALLY NEGOTIATED SECTION XXII,
INDEMNIFICATION.
SECTION XXIII: Insurance
23.1 Insurance Required: Franchisee shall procure and maintain for the duration of the
Franchise, insurance, or provide evidence of self‐insurance, against all claims for injuries to
persons or damages to property which may arise from or in connection with the exercise of the
privileges granted by Franchise to Franchisee. Franchisee shall provide to Renton an insurance
certificate, and/or a certificate of self‐insurance, together with an blanket additional insured
endorsement on the general and automotive liability policies, including Renton as an additional
insured as their interest may appear under this Agreement upon Franchisee’s acceptance of this
Franchise, and such insurance certificate shall evidence the following coverages:
a. Commercial general liability insurance, including but not limited to, blanket
contractual, property damage, premises‐operations, explosion, collapse and hazard,
underground hazard (XCU) and products completed hazard, with limits of five million
AGENDA ITEM #7. d)
ORDINANCE NO. ________
40
dollars ($5,000,000) for each occurrence for bodily injury and property damage and five
million dollars ($5,000,000) general aggregate;
b. Commercial automobile liability for owned, non‐owned and hired vehicles with a
combined single limit of three million dollars ($3,000,000) each accident for bodily injury
and property damage;
c. Worker’s Compensation within statutory limits consistent with the Industrial
Insurance laws of the State of Washington; and
d. Pollution liability with a limit not less than one million dollars ($1,000,000) for each
occurrence, and two million dollars ($2,000,000) in the aggregate, for pollution condition
arising out of or resulting from the use and occupancy of the premises and the operations
conducted thereon.
23.2 Deductibles: All deductibles shall be the sole responsibility of Franchisee. The
insurance certificate required by this section shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought, except with
respect to the aggregate limits of the insurer’s liability.
23.3 Additional Insured: Renton, its officers, officials, employees, and volunteers shall
be included as an additional insured as their interest may appear under this Agreement on the
commercial general liability and commercial automobile liability insurance, as respects work
performed by Franchisee and the blanket additional insured endorsement shall be included with
on the certificate of insurance or certification of self‐insurance.
23.4 Primary Insurance: Franchisee’s insurance shall be primary insurance with respect
to Renton. Any insurance maintained by Renton shall be in excess of Franchisee’s insurance and
AGENDA ITEM #7. d)
ORDINANCE NO. ________
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shall not contribute with it. Franchisee shall give Renton thirty (30) days prior written notice by
certified mail, return‐receipt requested, of suspension, cancellation, or material change in
coverage.
23.5 Cancellation: Upon receipt of notice from its insurer(s) Franchisee shall provide
the City of Renton with thirty (30) days prior written notice of cancellation In the event of
cancellation or a decision not to renew, Franchisee shall obtain and furnish to Renton evidence
of replacement insurance policies meeting the requirements of this section before the
cancellation date.
23.6 Certificates and Endorsements: Franchisee shall furnish Renton with certificates
of insurance evidencing the coverage or self‐insurance required by this section upon acceptance
of this Franchise. The certificates and blanket additional insured endorsement shall be signed by
a person authorized by the insurer to bind coverage on its behalf and must be received and
approved by Renton prior to the commencement of any Work.
23.7 Separate Coverage: Franchisee’s insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer’s liability.
23.8 Survival: The indemnity and insurance provisions under Sections XXII and XXIII
shall survive the termination of this Franchise and shall continue for as long as Franchisee’s
Facilities remain in or on the Franchise Area or until the Parties execute a new Franchise that
modifies or terminates these indemnity or insurance provisions.
AGENDA ITEM #7. d)
ORDINANCE NO. ________
42
SECTION XXIV: Discrimination Prohibited
In connection with this Franchise, including and not limited to all Work, hiring and
employment, neither Franchisee nor its employees, agents, subcontractors, volunteers or
representatives shall discriminate on the basis of race, color, sex, religion, nationality, creed,
marital status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any sensory,
mental or physical handicap, unless based upon a bona fide occupational qualification in
relationship to hiring and employment, in employment or application for employment or in the
administration of the delivery of services or any other benefits under this agreement. Franchisee
shall comply fully with all applicable Laws that prohibit such discrimination. A copy of this
language must be made a part of any contractor or subcontractor agreement.
SECTION XXV: Notice
25.1 Whenever notice to or notification by any Party is required, that notice shall be in
writing and directed to the recipient at the address set forth below, unless written notice of
change of address is provided to the other Party. Any notice or information required or permitted
to be given to the Parties under this Franchise may be sent to following Addresses unless
otherwise specified:
City Address:
City of Renton
Administrator, Public Works Department
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430‐7311
Company Address:
XO Communications Services, LLC
ATTN: Franchise manager
AGENDA ITEM #7. d)
ORDINANCE NO. ________
43
600 Hidden Ridge
Mailcode: HQE02G295
Irving, TX 75038
With Copies to:
XO Communications Services, LLC
1320 N. Courthouse Road, Suite 900
Arlington, VA, USA 22201
Attn: Vice President and Deputy General Counsel, Network Operations
25.2 If the date for making any payment or performing any act is a legal holiday,
payment may be made or the act performed on the next succeeding business day which is not a
legal holiday.
25.3 The Parties may change the address and representative by providing written
notice of such change by accepted e‐mail or certified‐mail. All notices shall be deemed complete
upon actual receipt or refusal to accept delivery. Facsimile or a .pdf e‐mailed transmission of any
signed original document and retransmission of any signed facsimile transmission shall be the
same as delivery of an original document.
SECTION XXVI: Miscellaneous
26.1 As Is: Franchisee agrees and accepts the Franchise Area in an “as is” condition.
Franchisee agrees that Renton has never made any representations, implied or express
warranties, or guarantees as to the suitability, security or safety of the location of Franchisee’s
Facilities or the Franchise Area, or possible hazards or dangers arising from other uses or users
of the Franchise Area, Rights‐of Way, Public Property, and Public Ways including any use by
Renton, the general public, or by other utilities. As to Renton and Franchisee, Franchisee shall
remain solely and separately liable for the Work, function, testing, maintenance, replacement
and/or repair of the Facilities or other activities permitted by this Franchise.
AGENDA ITEM #7. d)
ORDINANCE NO. ________
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26.2 Assignees and Successors: This Franchise and all of the terms and provisions shall
be binding upon and inure to the benefit of the Parties’ respective successors and assignees.
26.3 Attorneys’ Fees: Except as provided in Section XIX, if a suit or other action is
instituted in connection with any controversy arising out of this Franchise, the prevailing party
shall be entitled to recover all of its Costs, including such sum as the court may judge as
reasonable for attorneys' fees, costs, expenses and attorneys' fees upon appeal of any judgment
or ruling.
26.4 Conflicts: If there is a conflict between this and any previous Franchise between
the Parties, the terms of this Franchise shall supersede the terms of the previous Franchise.
26.5 Contractors (of any tier): Franchisee’s contractors may act on Franchisee’s behalf
to the extent that Franchisee permits its contractors to do so. Franchisee is responsible for
ensuring that Franchisee’s contractors have every obligation, duty and responsibility that
Franchisee has in discharging its duties related to this Franchise agreement.
26.6 Eminent Domain: This Franchise shall not preclude a governmental body from
acquiring the Franchise Area by lawful condemnation, or Renton from acquiring any portion of
the Facilities by lawful condemnation. In determining the Facilities’ value, no value shall be
attributed to the right to occupy the Franchise Area.
26.7 Force Majeure: In the event that Franchisee is prevented or delayed in the
performance of any of its obligations under this Franchise by reason(s) beyond the reasonable
control of Franchisee, then Franchisee’s performance shall be excused during the Force Majeure
occurrence. Upon removal or termination of the Force Majeure occurrence Franchisee shall
promptly perform the affected obligations in an orderly and expedited manner under this
AGENDA ITEM #7. d)
ORDINANCE NO. ________
45
Franchise or procure a substitute for such obligation or performance that is satisfactory to
Renton. Franchisee shall not be excused by mere economic hardship or by misfeasance or
malfeasance of its directors, officers or employees. Events beyond Franchisee’s reasonable
control include, but are not limited to, Acts of God, war, acts of domestic terrorism or violence,
civil commotion, labor disputes, strikes, earthquakes, fire, flood or other casualty, shortages of
labor or materials, government regulations or restrictions and extreme weather conditions.
Franchisee shall use all commercially reasonable efforts to eliminate or minimize any delay
caused by a Force Majeure event.
26.8 Forfeiture and Other Remedies: If Franchisee willfully violates or fails to comply
with any of the Franchise provisions, or through willful or unreasonable negligence fails to heed
or comply with any notice that Renton may give to Franchisee under the Franchise provisions, at
the election of the Renton City Council, this Franchise may be revoked or annulled after a hearing
held upon reasonable notice to Franchisee (which notice shall be given at least thirty (30) days
before the hearing), and upon such revocation, all privileges conferred under this Franchise shall
be forfeited.
26.9 Franchisee’s Acceptance: Renton may void this Franchise ordinance if Franchisee
fails to file its unconditional acceptance of this Franchise within thirty (30) days from the final
passage of same by the Renton City Council. Franchisee shall file this acceptance with the City
Clerk of the City of Renton.
26.10 Governing Law: This Franchise shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington.
AGENDA ITEM #7. d)
ORDINANCE NO. ________
46
26.11 Jurisdiction and Venue: Any lawsuit or legal action brought by any party to enforce
or interpret this Franchise or any of its terms or shall be in the United States District Court for the
Western District of Washington, in Seattle, Washington, or in the King County Superior Court for
the State of Washington at the Maleng Regional Justice Center, Kent, Washington.
26.12 No Duty by Renton: This Franchise neither creates any duty by Renton nor any of
its elected officials, agents, employees or representatives, and no liability arises from any action
or inaction by Renton or any of its elected officials, agents, employees or representatives in the
exercise of their powers or authority. Renton is not required to inspect or guarantee Franchisee’s
Work. This Franchise is not intended to acknowledge, create, imply or expand any duty or liability
of Renton with respect to any function in the exercise of its police power or for any other purpose.
Any duty that may be deemed to be created in Renton by this Franchise shall be deemed a duty
to the general public and not to any specific party, group or entity.
26.13 Notice of Tariff Changes: Franchisee shall, when making application for any
changes in Tariffs affecting the provisions of the Franchise, notify Renton in writing of the
application and provide Renton with a copy of the submitted application within five (5) calendar
days of filing with the WUTC. Franchisee shall further provide Renton with a copy of any actual
approved Tariff(s) affecting the provision of this Franchise.
26.14 Other Obligations: This Franchise shall not alter, change or limit Franchisee’s
obligations under any other agreement or its obligations as it relates to any other property or
endeavor.
AGENDA ITEM #7. d)
ORDINANCE NO. ________
47
26.15 Renton’s Police Powers: Nothing in this Franchise shall diminish, or eliminate, or
be deemed to diminish or eliminate that governmental or police powers of Renton, including the
right to create new Laws or modify existing Laws.
26.16 Public Document/Public Disclosure: This Franchise will be considered a public
document and will be available for reasonable inspection and copying by the public during regular
business hours. This document may be disclosed pursuant to RCW 42.56 (Public Records Act).
26.17 Section Headings: The Section headings in this Franchise are for convenience only,
and do not purport to and shall not be deemed to define, limit, or extend the scope or intent of
the section to which they pertain.
26.18 Severability: In the event that a court or agency of competent jurisdiction declares
a material provision of this Franchise to be invalid, illegal or unenforceable, the Parties shall
negotiate in good faith and agree, to the maximum extent practicable in light of such
determination, to such amendments or modifications as are appropriate so as to give effect to
the intentions of the Parties. If severance from this Franchise of the particular provision(s)
determined to be invalid, illegal or unenforceable will fundamentally impair the value of this
Franchise, either Party may apply to a court of competent jurisdiction to reform or reconstitute
the Franchise so as to recapture the original intent of said particular provision(s). All other
provisions of the Franchise shall remain in effect at all times during which negotiations or a
judicial action remains pending.
26.19 Survival: With respect only to matters arising during the period of time this
Franchise shall be in full force and effect, the Parties intend that any term or condition applicable
to such matters shall survive the expiration or termination of this Franchise to the extent such
AGENDA ITEM #7. d)
ORDINANCE NO. ________
48
survival can be reasonably inferred under the circumstances presented and to the extent such an
inference is necessary to prevent substantial injustice to an injured party.
26.20 Third‐Parties: The Parties do not create any obligation or liability, or promise any
performance to, any Third‐Party, nor have the Parties created any Third‐Party right to enforce
this Franchise beyond what is provided for by Laws. “Third‐Parties” are any party other than
Renton and Franchisee. This Franchise shall not release or discharge any obligation or liability of
any Third‐Party to either Party.
26.21 Time of the Essence: Whenever this Franchise sets forth a time for any act to be
performed, such time shall be deemed to be of the essence, and any failure to perform within
the allotted time may be considered a material violation of this Franchise.
SECTION XXVII: Effective Date
This ordinance shall be in full force and effect five (5) days after publication of a summary
of this ordinance in the City’s official newspaper, and provided it has been duly accepted by
Franchisee. The summary shall consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2017.
Denis Law, Mayor
AGENDA ITEM #7. d)
ORDINANCE NO. ________
49
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:1985:9/21/17:scr
AGENDA ITEM #7. d)
ORDINANCE NO. ________
50
UNCONDITIONAL ACCEPTANCE
The undersigned, Franchisee, accepts all the privileges of the above‐granted franchise, subject to
all the terms, conditions, and obligations of this Franchise.
DATED: _________________, 2017.
XO COMMUNICATIONS SERVICES, LLC
____________________________________
Robert F. McGee
____________________________________
Director Network Engineering & Operations
AGENDA ITEM #7. d)
ORDINANCE NO. ________
51
Attachment 1
AGENDA ITEM #7. d)
AB - 2015
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Adoption of 2017 School District Capital Facility Plans
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Paul Hintz, Senior Planner
EXT.: 7436
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
The Renton, Kent, and Issaquah School Districts have each submitted their respective Capital Facilities Plans
and requested the City of Renton update its Fee Schedule to reflect the impact fees, which are based on
capacity needs attributed to new growth. The attached Issue Paper includes summaries of each School
District’s projects that will be funded, in part, by impact fees and a comparison of the current to proposed
impact fees. Each Capital Facility Plan is proposed to be adopted, via resolution, by the City of Renton; a
separate resolution is proposed to amend the Fee Schedule.
EXHIBITS:
A. Issue Paper
B. Issaquah School District CFP
C. Kent School District CFP
D. Renton School District CFP
E. Draft Resolution
STAFF RECOMMENDATION:
Adopt Capital Facilities Plans for three school districts within the City of Renton: Issaquah School District. Kent
School District, and Renton School District.
AGENDA ITEM #7. e)
h:\ced\planning\title iv\docket\school district impact fees\2017 impact fees\issue paper.docx
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE: October 16, 2017
TO: Armondo Pavone, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: C. E. “Chip” Vincent, CED Administrator x6588
STAFF CONTACT: Paul Hintz, Senior Planner, x7436
SUBJECT: Adoption of 2017 School District Capital Facility Plans
General Description
The Renton, Kent, and Issaquah School Districts have each submitted their respective
Capital Facilities Plans and requested the City of Renton update its Fee Schedule to reflect
the impact fees, which are based on capacity needs attributed to new growth. Below are
summaries of each School District’s projects that will be funded, in part, by impact fees
and a comparison of the current to proposed impact fees. Each Capital Facility Plan is
proposed to be adopted, via resolution, by the City of Renton; a separate resolution is
proposed to amend the Fee Schedule.
Background
Washington’s Growth Management Act authorizes the collection of impact fees to
mitigate the cost of new or expanded public facilities necessitated by new housing.
School impact fees are assessed on newly built household units and can only be used to
support the capital costs of expanding or building new facilities due to growth. Operations
and maintenance costs are not eligible expenses for impact fees. Impact fees are
commonly assessed to support a number of dif ferent capital funds that enable
improvements to facilities, such as schools, parks, and transportation systems. The
amount collected for an impact fee is based upon a Capital Facilities Plan (CFP) that must
demonstrate necessary capital projects attributed to residential growth. Section 4-1-
19060, Impact Fees, of the Renton Municipal Code empowers the City to collect impact
fees for the Issaquah, Kent, and Renton School District, which all have jurisdictional
boundaries that extend into city limits.
Analysis
Renton: For the next six years, the District’s highest priority will be the construction of
new school facilities to accommodate past and projected growth, recognizing and
acknowledging the major capacity deficit at the elementary school level. This includes:
AGENDA ITEM #7. e)
Armondo Pavone, Council President
Page 2 of 3
October 16, 2017
h:\ced\planning\title iv\docket\school district impact fees\2017 impact fees\issue paper.docx
Completion of Risdon Middle School, funded by the 2012 Bond Measure, currently under
construction, and scheduled to open fall 2017.
Design and construction of Sartori Elementary School, the District’s first urban elementary
school, funded by the 2016 Capital Levy and envisioned as a magnet school, drawing
students from throughout the District.
Acquisition of land for future development, also funded by the 2016 Capital Levy.
Construction of an additional elementary school, or expansion of existing elementary
school campuses.
Acquisition of additional relocatable classrooms (portables) and/or the redistribution of
existing relocatables, as necessary.
Both single and multi-family impact fees have increased over last year’s, primarily as a
result of the re-evaluation of the District’s elementary and middle school cost models.
Equally significant are factors beyond the District’s control that determine the fee, such
as interest rates, assessed values of housing, and the number of students generated by
new residential development.
A comparison of current and previous year’s fees is as follows:
Renton 2016 2017 Change
Single-Family $6,432 $7,772 $1,340
Multi-Family $1,448 $1,570 $122
Issaquah: Current state statutes reduce K-3 classroom ratios to 17/1 will have a significant
impact on the standard of service. A review of all elementary schools shows that 78
additional classrooms would be needed to meet the proposed 17/1 ratio. All sites are
crowded, existing permanent facilities cannot house existing students and all schools use
portable classrooms to house existing students. Existing portable classrooms already
burden building core facilities.
The King County decision to no longer allow schools to be build outside the Urban Growth
Boundary Line (UGBL) means District owned property planned for a new elementary
school and middle school cannot be used. The District recently sold this planned site to a
third party. The District will need to locate alternative sites inside the UGBL. The State
does not provide funding for property purchases.
Half of the unfunded growth-related need is assigned to impact fees and half is the local
share. The District will utilize bonding and impact fees for the purchase of land for and
construction of a new high school, a new middle school, two new elementary schools, the
rebuild/expansion of an existing middle school and additions to six existing elementary
schools.
AGENDA ITEM #7. e)
Armondo Pavone, Council President
Page 3 of 3
October 16, 2017
h:\ced\planning\title iv\docket\school district impact fees\2017 impact fees\issue paper.docx
A comparison of current and previous year’s fees is as follows:
Issaquah 2016 2017 Change
Single-Family $7,921 $8,762 $841
Multi-Family $2,386 $3,461 $1,075
Kent:
Planning is complete for a replacement school for Covington Elementary School in first
quarter of 2019. The project will start in spring of 2017 with planned completion in fall of
2018. The project is funded with a combination of bond funds (bonds issued in February
2017), state assistance and impact fees.
Planning is in progress for an additional elementary school in the Kent Valley in 2020 or
beyond. The project will be funded with bonds funds and impact fees.
Planning is in progress to add an additional 20 classrooms to elementary schools. The
locations will be determined by need. The project will be funded with bonds funds and
impact fees.
Enrollment projections reflect future need for additional capacity at the elementary
school level.
Some funding for lease or purchase of additional portables may be provided by impact
fees as needed.
The impact feeds for 2017 will increase by the percentage increase of the consumer price
index for the Seattle metropolitan area. For 2016, the increase was 2.6%.
A comparison of current and previous year’s fees is as follows:
Kent 2016 2017 Change
Single-Family $5,100 $5,235 $135
Multi-Family $2,210 $2,267 $57
Staff Recommendation
Direct staff to prepare a resolution to adopt the 2017 Renton, Kent, and Issaquah School
District’s Capital Facilities Plans, and amend the 2018 Fee Schedule to reflect the
requested impact fee amounts.
AGENDA ITEM #7. e)
1
Issaquah School District No. 411
Issaquah, Washington
Adopted May 24, 2017
Resolution No. 1090
(Reaffirmed June 16, 2017)
The Issaquah School District No. 411 hereby provides this Capital Facilities
Plan documenting present and future school facility requirements of the
District. The plan contains all elements required by the Growth
Management Act and King County Council Ordinance 21-A.
2017 CAPITAL FACILITIES PLAN
AGENDA ITEM #7. e)
2
Table of Contents
EXECUTIVE SUMMARY ........................................................................ 3
STANDARD OF SERVICE ...................................................................... 4
TRIGGER OF CONSTRUCTION .............................................................. 5
DEVELOPMENT TRACKING .................................................................. 6
NEED FOR IMPACT FEES ..................................................................... 7
ENROLLMENT METHODOLOGY ............................................................ 9
TABLE ONE:
ACTUAL STUDENT COUNTS 2008-2009 through 2016-17
ENROLLMENT PROJECTIONS 2017-18 through 2031-32 ................ 10
TABLE TWO: STUDENT FACTORS - SINGLE FAMILY ........................... 11
TABLE THREE: STUDENT FACTORS - MULTI-FAMILY .......................... 12
INVENTORY AND EVALUATION OF CURRENT FACILITIES ..................... 13
SITE LOCATION MAP ......................................................................... 14
THE ISSAQUAH SCHOOL DISTRICT'S .................................................. 15
SIX-YEAR CONSTRUCTION PLAN ........................................................ 15
TABLE FOUR: PROJECTED CAPACITY TO HOUSE STUDENTS ............ 16
SCHOOL IMPACT FEE CALCULATIONS ................................................ 17
BASIS FOR DATA USED IN SCHOOL IMPACT FEE CLACULATIONS ......... 18
APPENDIX A: 2016-17 ELEMENTARY SCHOOL CAPACITIES .................. 19
APPENDIX B: 2016-17 MIDDLE SCHOOL CAPACITIES ........................... 20
APPENDIX C: 2016-17 HIGH SCHOOL CAPACITIES ............................... 21
APPENDIX D: 2016-17 DISTRICT TOTAL CAPACITIES ........................... 22
APPENDIX E: SIX-YEAR FINANCE PLAN ............................................. 23
AGENDA ITEM #7. e)
3
EXECUTIVE SUMMARY
This Six-Year Capital Facilities Plan (the "Plan") has been prepared by the Issaquah
School District (the “District”) as the District's primary facility planning document, in
compliance with the requirements of Washington's Growth Management Act and King
County Council Code Title 21A. This Plan was prepared using data available in May,
2017.
This Plan is an update of prior long-term Capital Facilities Plans adopted by the
Issaquah School District. However, this Plan is not intended to be the sole Plan for all of
the District's needs. The District may prepare interim and periodic Long Range Capital
Facilities Plans consistent with board policies, taking into account a longer or a shorter
time period, other factors and trends in the use of facilities, and other needs of the
District as may be required. Any such plan or plans will be consistent with this Six-Year
Capital Facilities Plan.
In June 1992, the District first submitted a request to King County to impose and to
collect school impact fees on new developments in unincorporated King County. On
November 16, 1992, the King County Council first adopted the District's Plan and a fee
implementing ordinance. This Plan is the annual update of the Six-Year Plan.
King County and the cities of Issaquah, Renton, Bellevue, Newcastle and Sammamish
collect impact fees on behalf of the District. All of these jurisdictions provide exemptions
from impact fees for senior housing and certain low-income housing.
Pursuant to the requirements of the Growth Management Act, this Plan will be updated
on an annual basis, and any charges in the fee schedule(s) adjusted accordingly.
AGENDA ITEM #7. e)
4
STANDARD OF SERVICE
School facility and student capacity needs are dictated by the types and amounts of
space required to accommodate the District’s adopted educational program. The
educational program standards which typically drive facility space needs include grade
configuration, optimal facility size, class size, educational program offerings, as well as
classroom utilization and scheduling requirements and use of re-locatable classroom
facilities (portables).
Different class sizes are used depending on the grade level or programs offered such as
special education or the gifted program. With the passage of Initiative 728 in November
2000, the Issaquah School Board established new class size standards for elementary
grades K-5. The Board and District Administration will continue to keep class sizes near
the levels provided by I-728; this will be done via local levy funds. There is also
legislation that requires the State to fund Full-Day Kindergarten by 2018. The District
provided Full-Day Kindergarten for the 2016-2017 school year. A class size average of
20 for grades K-5 is now being used to calculate building capacities. A class size of 26
is used for grades 6-8 and 28 for grades 9-12. Special Education class size is based on
12 students per class. For the purpose of this analysis, rooms designated for special
use, consistent with the provisions of King County Council Code Title 21A, are not
considered classrooms.
Invariably, some classrooms will have student loads greater in number than this average
level of service and some will be smaller. Program demands, state and federal
requirements, collective bargaining agreements, and available funding may also affect
this level of service in the years to come. Due to these variables, a utilization factor of
95% is used to adjust design capacities to what a building may actually accommodate.
Portables used as classrooms are used to accommodate enrollment increases for
interim purposes until permanent classrooms are available. When permanent facilities
become available, the portable(s) is either moved to another school as an interim
classroom or removed.
Current state statues reduces K-3 classroom ratios to 17/1 will have a significant impact
on the standard of service. A review of all elementary schools shows that 78 additional
classrooms would be needed to meet the proposed 17/1 ratio. All sites are crowded,
existing permanent facilities cannot house existing students and all schools use portable
classrooms to house existing students. Existing portable classrooms already burden
building core facilities.
The King County decision to no longer allow schools to be build outside the Urban
Growth Boundary Line (UGBL) means District owned property planned for a new
elementary school and middle school cannot be used. The District recently sold this
planned site to a third party. The District will need to locate alternative sites inside the
UGBL. The State does not provide funding for property purchases.
Approved Bond funding provides for a new high school, new middle school, two new
elementary schools, a rebuild/expansion of an existing middle school and additions to
six existing elementary schools.
AGENDA ITEM #7. e)
5
TRIGGER OF CONSTRUCTION
The Issaquah School District Capital Facilities Plan proposes construction of a new high
school, a new middle school, two new elementary schools, the re-build/expansion of an
existing middle school and additions to six existing elementary schools to meet the
needs of elementary, middle school and high school capacity needs. The need for new
schools and school additions is triggered by comparing our enrollment forecasts with our
permanent capacity figures. These forecasts are by grade level and, to the extent
possible, by geography. The analysis provides a list of new construction needed by
school year.
The decision on when to construct a new facility involves factors other than verified
need. Funding is the most serious consideration. Factors including the potential tax
rate for our citizens, the availability of state funds and impact fees, the ability to acquire
land, and the ability to pass bond issues determine when any new facility can be
constructed. The planned facilities will be funded by a bond passed on April 26, 2016,
school impact fees and reserve funds held by the District. New school facilities are a
response to new housing which the county or cities have approved for construction.
The District's Six-Year Finance Plan is shown in Appendix E found on page 23.
AGENDA ITEM #7. e)
6
DEVELOPMENT TRACKING
In order to increase the accuracy and validity of enrollment projections, a major
emphasis has been placed on the collection and tracking data of known new housing
developments. This data provides two useful pieces of planning information. First, it is
used to determine the actual number of students that are generated from a single family
or multi-family residence. It also provides important information on the impact new
housing developments will have on existing facilities and/or the need for additional
facilities.
Developments that have been completed or are still selling houses are used to forecast
the number of students who will attend our schools from future developments. District
wide statistics show that new single-family homes currently generate 0.354 elementary
student, 0.153 middle school student, 0.148 high school student, for a total of 0.655
school aged student per single-family residence (see Table 2). New multi-family
housing units currently generate 0.119 elementary student, 0.063 middle school student,
0.075 high school student, for a total of 0.257 school aged student per residence (see
Table 3).
AGENDA ITEM #7. e)
7
NEED FOR IMPACT FEES
Impact fees and state matching funds have not been a reliable source of revenue.
Because of this, the Issaquah School District asked its voters on February 7, 2006 to
fund the construction of an elementary school, one middle school, expand Maywood
Middle School, expand Liberty High School, and rebuild Issaquah High School. District
voters also approved on April 17, 2012 a ballot measure that provided funding to expand
two elementary schools, rebuild/expand two additional elementary schools, add
classrooms to one high school and rebuild/expand one middle school. Due to the high
cost of land and the limited availability of a parcel large enough to accommodate a
middle school program, the School Board reallocated the moneys designated to build
the middle school to expand the capacity of Issaquah and Skyline high schools. On
April 26, 2016 voters approved bond funding for the construction of a new high school, a
new middle school and two new elementary schools, the rebuild/expansion of an
existing middle school and additions to six existing elementary schools.
As demonstrated in Appendix A, (page 19) the District currently has a permanent
capacity (at 100%) to serve 8048 students at the elementary level. Appendix B, (page
20) shows a permanent capacity (at 100%) for 4194 students at the middle school level
Appendix C (page 21) shows a permanent capacity (at 100%) of 5524 students at the
high school level. Current enrollment is identified on page 10. The District elementary
projected Oct 2017 FTE is 9543. Adjusting permanent capacity by 95% leaves the
District’s elementary enrollment over permanent capacity at the elementary level by
1897 students (Appendix A). At the middle school level, the projected Oct 2017
headcount is 4927. This is 943 students over permanent capacity (Appendix B). At the
high school level the district is over permanent capacity by 421 students (Appendix C).
Based upon the District’s student generation rates, the District expects that .655
students will be generated from each new single family home in the District and that
.257 students will be generated from each new multi-family dwelling unit.
Applying the enrollment projections contained on page 10 to the District’s existing
permanent capacity (Appendices A, B, and C) and if no capacity improvements are
made by the year 2022-23, and permanent capacity is adjusted to 95%, the District
elementary population will be over its permanent capacity by 2002 students, at the
middle school level by 1390 students, and will be over its permanent capacity by 1324 at
the high school level. The District’s enrollment projections are developed using two
methods: first, the cohort survival – historical enrollment method is used to forecast
enrollment growth based upon the progression of existing students in the District; then,
the enrollment projections are modified to include students anticipated from new
developments in the District.
AGENDA ITEM #7. e)
8
To address existing and future capacity needs, the District’s six-year construction plan includes the
following capacity projects:
Facility
Expansions
Projected
Completion Date
Location
Additional
Capacity
New High School
New Middle School
Rebuild/Expand Pine Lake Middle
New Elementary #16
New Elementary #17
2021
2021
2018
2020
2021
Issaquah
Issaquah
Sammamish
Issaquah
Sammamish
1600
850
242
680
680
Expand Cougar Ridge Elem
Expand Discovery Elem
Expand Endeavour Elem
Expand Maple Hills Elem
Expand Sunset Elem
2018
2019
2019
2020
2018
Bellevue
Sammamish
King County
King County
Bellevue
120
120
120
120
120
Briarwood Elem Portables
Clark Elementary Portables
Challenger Elementary Portables
Pacific Cascade Middle School
Portables
Skyline High School Portables
2017
2017
2017
2017
2017
King County
Issaquah
Sammamish
King County
Sammamish
120
200
40
56
112
Based upon the District’s capacity data and enrollment projections, as well as the student generation
data, the District has determined that a majority of its capacity improvements are necessary to serve
students generated by new development.
The school impact fee formula ensures that new development only pays for the cost of the facilities
necessitated by new development. The fee calculations examine the costs of housing the students
generated by each new single family dwelling unit or each new multi-family dwelling unit and then
reduces that amount by the anticipated state match and future tax payments. The resulting impact
fee is then discounted further. Thus, by applying the student generation factor to the school project
costs, the fee formula only calculates the costs of providing capacity to serve each new dwelling
unit. The formula does not require new development to contribute the costs of providing capacity to
address existing needs.
The King County Council and the City Councils of the Cities of Bellevue, Issaquah, Newcastle,
Renton and Sammamish have created a framework for collecting school impact fees and the District
can demonstrate that new developments will have an impact on the District. The impact fees will be
used in a manner consistent with RCW 82.02.050 - .100 and the adopted local ordinances.
Engrossed Senate Bill 5923, enacted in the 2015 Legislative Session, requires that developers be
provided an option to defer payment of impact fees to final inspection, certificate of occupancy, or
closing, with no fees deferred longer than 18 months from building permit issuance. The District
adopts the positions that: (1) no school impact fee should be collected later than the earlier of final
inspection or 18 months from the time of building permit issuance; and (2) no developer applicant
should be permitted to defer payment of school impact fees for more than 20 dwelling units in a
single year. The District’s recent and ongoing student growth, coupled with the need for the timely
funding and construction of new facilities to serve this growth, requires strict adherence to this
position.
AGENDA ITEM #7. e)
9
ENROLLMENT METHODOLOGY
Two basic techniques are used, with the results compared, to establish the most likely
range of anticipated student enrollment:
1. The student 3-2-1 cohort survival method. Examine Issaquah School District
enrollments for the last 5 years and determine the average cohort survival for the
consecutive five-year period. Because cohort survival does not consider
students generated from new development it is a conservative projection of
actual enrollment. For the same reason, these projections are also slow to react
to actual growth.
2. Based on information from King County, realtors, developers, etc., seek to
establish the number of new dwelling units that will be sold each year. The new
dwelling units are converted to new students based on the following:
a) The number of actual new students as a percentage of actual new
dwellings for the past several years.
b) Determine the actual distribution of new students by grade level for the
past several years, i.e., 5% to kindergarten, 10% to first grade, 2% to 11th
grade, etc.
c) Based on an examination of the history shown by (a) and (b) above,
establish the most likely factor to apply to the projected new dwellings.
After determining the expected new students, the current actual student enrollments are
moved forward from year to year with the arrived at additions.
One of the challenges associated with all projection techniques is that they tend to
always show growth because the number of houses and the general population always
increases. Enrollments, however, can and do decrease even as the population
increases. The reason is as the population matures, the number of kindergartners will
go down as the number of 10th graders is still increasing. To adjust for this factor, the
number of school age children per dwelling is examined. When this number exceeds
expectations, it is probably because the District is still assuming kindergarten growth,
while the main growth is actually moving into middle school. When this happens, a
reduction factor is added to kindergarten to force it to decrease even though the general
population continues to grow. A precise statistical formula has not been developed to
make this adjustment.
After all of the projections have been made and examined, the most likely range is
selected. An examination of past projections compared with actual enrollment indicates
the cohorts tend to be more accurate over a ten-year time span while dwelling units tend
to be more accurate over a shorter period. The probable reason is that over a ten-year
period, the projections tend to average out even though there are major shifts both up
and down within the period.
Enrollment projections for the years 2017-2018 through 2031-2032 are shown in Table
#1. Student generation factors are shown in Table #2 and #3.
AGENDA ITEM #7. e)
10
TABLE ONE:
ACTUAL STUDENT COUNTS 2008-09 through 2016-17
ENROLLMENT PROJECTIONS 2017-18 through 2031-32
AGENDA ITEM #7. e)
11
TABLE TWO: STUDENT FACTORS - SINGLE FAMILY
AGENDA ITEM #7. e)
12
TABLE THREE: STUDENT FACTORS - MULTI-FAMILY
AGENDA ITEM #7. e)
13
INVENTORY AND EVALUATION OF CURRENT FACILITIES
Currently, using the 95% utilization factor, the District has the capacity to house 16,678 students in
permanent facilities and 3878 students in portables. The projected student enrollment for the 2017-
2018 school year is expected to be 20,140 including K-5 FTE which leaves a permanent capacity
deficit of 3262. Adding portable classrooms into the capacity calculations gives us a capacity of
20,756 with a surplus capacity of 616 for the K-12 student population.
Calculations of elementary, middle school and high school capacities are shown in Appendices A, B
and C. Totals are shown in Appendix D.
Below is a list of current facilities. These facility locations and sites are shown on the District Site
Location Map on Page 14.
EXISTING FACILITIES LOCATION
GRADE SPAN K-5:
Apollo Elementary 15025 S.E. 117th Street, Renton
Briarwood Elementary 17020 S.E. 134th Street, Renton
Cascade Ridge Elementary 2020 Trossachs Blvd. SE, Sammamish
Challenger Elementary 25200 S.E. Klahanie Blvd., Issaquah
Clark Elementary 400 First Ave. S.E., Issaquah
Cougar Ridge Elementary 4630 167th Ave. S.E., Bellevue
Creekside Elementary 20777 SE 16th Street, Sammamish
Discovery Elementary 2300 228th Ave. S.E., Sammamish
Endeavour Elementary 26205 SE Issaquah-Fall City Rd., Issaquah
Grand Ridge Elementary 1739 NE Park Drive, Issaquah
Issaquah Valley Elementary 555 N.W. Holly Street, Issaquah
Maple Hills Elementary 15644 204th Ave. S.E., Issaquah
Newcastle Elementary 8440 136th Ave SE, Newcastle
Sunny Hills Elementary 3200 Issaquah-Pine Lake Rd. S.E., Sammamish
Sunset Elementary 4229 W. Lk. Sammamish Pkwy. S.E., Issaquah
GRADE SPAN 6-8:
Beaver Lake Middle School 25025 S.E. 32nd Street, Issaquah
Issaquah Middle School 600 2nd Ave. Ave. S.E., Issaquah
Maywood Middle School 14490 168th Ave. S.E., Renton
Pacific Cascade Middle School 24635 SE Issaquah-Fall City Rd, Issaquah
Pine Lake Middle School 3200 228th Ave. S.E., Sammamish
GRADE SPAN 9-12:
Issaquah High School 700 Second Ave. S.E., Issaquah
Liberty High School 16655 S.E. 136th Street, Renton
Skyline High School 1122 228th Ave. S.E., Sammamish
Gibson EK High School 400 First Ave. S.E., Issaquah
SUPPORT SERVICES:
Administration Building 565 N.W. Holly Street, Issaquah
May Valley Service Center 16404 S.E. May Valley Road, Renton
Transportation Center 805 Second Avenue S.E., Issaquah
Transportation Satellite 3402 228th Ave. S.E., Sammamish
AGENDA ITEM #7. e)
14
SITE LOCATION MAP
AGENDA ITEM #7. e)
15
THE ISSAQUAH SCHOOL DISTRICT'S
SIX-YEAR CONSTRUCTION PLAN
The District's Six-Year Finance Plan is shown in Appendix E. Shown in Table #4 (page 16) is the
District's projected capacity to house students, which reflects the additional facilities as noted. Voters
passed a $533 million bond in April 2016 to fund the purchase of land for and construction of a new
high school, a new middle school, two new elementary schools, the rebuild/expansion of an existing
middle school and additions to six existing elementary schools. The District does not anticipate
receiving State matching funds that would reduce future bond sale amounts or be applied to new K-
12 construction projects included in this Plan.
The District also anticipates that it will receive $500,000 in impact fees and mitigation payments that
will be applied to capital projects.
The District projects 20,140 FTE students for the 2017-2018 school year and 21,592 FTE students in
the 2022-2023 school year. Growth will be accommodated by the planned facilities. Per the formula
in the adopted school impact fee ordinance, half of the unfunded growth-related need is assigned to
impact fees and half is the local share.
AGENDA ITEM #7. e)
16
TABLE FOUR: PROJECTED CAPACITY TO HOUSE STUDENTS
AGENDA ITEM #7. e)
17
SCHOOL IMPACT FEE CALCULATIONS
SCHOOL IMPACT FEE CALCULATIONS
DISTRICT Issaquah SD #411
YEAR 2017
School Site Acquisition Cost:
(AcresxCost per Acre)/Facility Capacity)xStudent Generation Factor
Student Student
Facility Cost/Facility Factor Factor Cost/Cost/
Acreage Acre Capacity SFR MFR SFR MFR
Elementary 10.00 $1,000,000 680 0.354 0.119 $5,209 $1,756
Middle/JR High 15.00 $1,000,000 850 0.153 0.063 $2,692 $1,106
High 30.00 $1,000,000 1,600 0.148 0.075 $2,782 $1,399
TOTAL $10,684 $4,261
School Construction Cost:
(Facility Cost/Facility Capacity)xStudent Generation Factor)x(permanent/Total Sq Ft)
Student Student
%Perm/Facility Facility Factor Factor Cost/Cost/
Total Sq.Ft.Cost Capacity SFR MFR SFR MFR
Elementary 89.17%$27,000,000 680 0.354 0.119 $12,542 $4,228
Middle/JR High 89.17%$50,000,000 850 0.153 0.063 $8,002 $3,288
High 89.17%$90,000,000 1,600 0.148 0.075 $7,442 $3,743
TOTAL $27,987 $11,259
Temporary Facility Cost:
(Facility Cost/Facility Capacity)xStudent Generation Factor)x(Temporary/Total Square Feet)
Student Student Cost/Cost/
%Temp/Facility Facility Factor Factor SFR MFR
Total Sq.Ft.Cost Size SFR MFR
Elementary 10.83%$215,000 80 0.354 0.119 $103 $35
Middle/JR High 10.83%$215,000 56 0.153 0.063 $63 $26
High 10.83%$215,000 224 0.148 0.075 $15 $8
TOTAL $182 $69
State Matching Credit:
Area Cost Allowance X SPI Square Footage X District Match % X Student Factor
Student Student
Current Area SPI District Factor Factor Cost/Cost/
Cost Allowance Footage Match %SFR MFR SFR MFR
Elementary $213.23 90 0.00%0.354 0.119 $0 $0
Middle/JR High $213.23 115 0.00%0.153 0.063 $0 $0
High School $213.23 130 0.00%0.148 0.075 $0 $0
TOTAL $0 $0
Tax Payment Credit:SFR MFR
Average Assessed Value $696,537 $292,328
Capital Bond Interest Rate 3.95%3.95%
Net Present Value of Average Dwelling $5,663,627 $2,376,958
Years Amortized 10 10
Property Tax Levy Rate $1.69 $1.69
Present Value of Revenue Stream $9,572 $4,017
Fee Sumary:Single Multi-
Family Family
Site Acquistion Costs $10,683.66 $4,261.41
Permanent Facility Cost $27,986.52 $11,258.78
Temporary Facility Cost $108.28 $32.68
State Match Credit $0.00 $0.00
Tax Payment Credit ($9,571.53)($4,017.06)
FEE (AS CALCULATED)$29,206.93 $11,535.81
DISCOUNTED AMOUNT $20,444.85 $8,075.07
FINAL FEE $8,762 $3,461
Each city or county sets and adopts the amount of the school impact fee.
For the applicable fee schedule, please consult with the permitting jurisdiction for the development project.
AGENDA ITEM #7. e)
18
BASIS FOR DATA USED IN SCHOOL IMPACT FEE CALCULATIONS
SCHOOL SITE ACQUISITION COST:
Elementary Two new sites are planned for purchase.
Middle School One new site is planned for purchase.
High School One new site is planned for purchase.
SCHOOL CONSTRUCTION COST:
Elementary $27,000,000 is the proportional cost of the project providing additional
elementary capacity.
Middle School $50,000,000 is the proportional costs of the projects providing additional
middle school capacity
High School $90,000,000 is the proportional cost of the project providing additional
high school capacity
PERCENTAGE OF PERMANENT AND TEMPORARY SQUARE FOOTAGE TO TOTAL SQUARE
FOOTAGE:
Total Square Footage 2,599,410
Permanent Square Footage (OSPI) 2,424,774
Temporary Square Footage 174,636
STATE MATCH CREDIT:
Current Area Cost Allowance $213.23
Percentage of State Match 39.54%
AGENDA ITEM #7. e)
19
APPENDIX A: 2016-17 ELEMENTARY SCHOOL CAPACITIES
2016-17 ELEMENTARY SCHOOL CAPACITIES
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APOLLO 26 520 4 48 568 540 7 140 708 673 0 0 708 7 682 -142 -9
BRIARWOOD 28 560 2 24 584 555 12 240 824 783 0 0 824 12 697 -142 86
CASCADE RIDGE 23 460 3 36 496 471 8 160 656 623 0 0 656 8 519 -48 104
CHALLENGER 20 400 5 60 460 437 14 280 740 703 0 0 740 14 598 -161 105
CLARK 31 620 3 36 656 623 10 200 856 813 0 0 856 10 808 -185 5
COUGAR RIDGE 21 420 3 36 456 433 8 160 616 585 0 0 616 8 580 -147 5
CREEKSIDE 27 540 3 36 576 546 8 160 736 699 2 40 776 10 737 -190 -38
DISCOVERY 22 440 3 36 476 452 8 160 636 604 0 0 636 8 571 -119 33
ENDEAVOUR 22 440 3 36 476 452 10 200 676 642 0 0 676 10 661 -209 -19
GRAND RIDGE 27 540 3 36 576 547 12 240 816 775 0 0 816 12 735 -188 40
ISSAQUAH VALLEY 29 580 0 0 580 551 10 200 780 741 0 0 780 10 630 -79 111
MAPLE HILLS 19 380 3 36 416 395 2 40 456 433 4 80 536 6 404 -9 29
NEWCASTLE 24 480 3 36 516 490 8 160 676 642 0 0 676 8 657 -167 -15
SUNNY HILLS 32 640 1 12 652 619 2 40 692 657 14 280 972 14 679 -60 -22
SUNSET 25 500 5 60 560 532 4 80 640 608 4 80 720 8 585 -53 23
TOTAL 376 7520 44 528 8048 7643 123 2460 10508 9983 24 480 10988 145 9543 -1897 440
*Minus excluded spaces for special program needs
**Average of staffing ratios 1:20 K-2, 1:23 3-5
***Permanent Capacity x 95% (utilization factor) Minus Headcount Enrollment
****Maximum Capacity x 95% (utilization factor) Minus Headcount Enrollment
Permanent capacity reflects the building's level of service design capacity.The maximum capacity includes the permanent capacity plus the maximum number of classrooms served in portables.
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APPENDIX B: 2016-17 MIDDLE SCHOOL CAPACITIES
2016-2017 MIDDLE SCHOOL CAPACITIES
MID
D
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# O
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(
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%
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Y
@
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# O
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*
*
*
BEAVER LAKE 29 754 2 24 778 739 10 260 1038 986 0 0 1038 10 848 -109 138
ISSAQUAH
MIDDLE 34 884 2 24 908 863 0 0 908 863 8 208 1116 8 1006 -143 -143
MAYWOOD 39 1014 4 48 1062 1009 2 52 1114 1058 0 0 1114 2 1159 -150 -101
PACIFIC
CASCADE 29 754 7 84 838 796 8 208 1046 994 0 0 1046 8 996 -200 -2
PINE LAKE 22 572 3 36 608 578 8 208 816 775 0 0 816 8 918 -340 -143
TOTAL 153 3978 18 216 4194 3984 28 728 4922 4676 8 208 5130 36 4927 -943 -251
*Minus excluded spaces for special program needs
**Permanent Capacity x 95% (utilization factor) Minus Headcount Enrollment
***Maximum Capacity x 95% (utilization factor) Minus Headcount Enrollment
Permanent capacity reflects the building's level of service design capacity.
The maximum capacity includes the permanent capacity plus the maximum number of classrooms served in portables.
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APPENDIX C: 2016-17 HIGH SCHOOL CAPACITIES
2016-2017 HIGH SCHOOL CAPACITIES
HIG
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# O
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@
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# O
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*
*
*
ISSAQUAH
HIGH 78 2184 2 24 2208 2098 8 224 2432 2310 0 0 2432 8 2210 -112 100
LIBERTY HIGH 39 1092 4 48 1140 1083 8 224 1364 1296 6 168 1532 14 1261 -178 35
GIBSON EK
HIGH 7 196 1 12 208 198 0 0 208 198 0 0 208 0 174 24 24
SKYLINE HIGH 69 1932 3 36 1968 1870 16 448 2416 2295 0 0 2416 16 2025 -155 270
TOTAL 193 5404 10 120 5524 5249 32 896 6420 6099 6 168 6588 38 5670 -421 429
The maximum capacity includes the permanent capacity plus the maximum number of classrooms served in portables.
*Minus excluded spaces for special program needs
** Headcount Enrollment Compared to Permanent Capacity x 95% (utilization factor)
*** Headcount Enrollment Compared to Maximum Capacity x 95% (utilization factor)
Permanent capacity reflects the building's level of service design capacity.
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APPENDIX D: 2016-17 DISTRICT TOTAL CAPACITIES
2016-2017 TOTAL CAPACITIES
# O
F
C
L
A
S
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R
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M
S
*
RO
O
M
C
A
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(
1
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C
I
T
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@
1
0
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%
*
# O
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T
I
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722 16902 72 864 17766 183 4084 21850 38 856 22706 219 20140 -3261 617
*Permanent Capacity is the total Permanent Capacity from Appendix A + Total Capacity from Appendix B + Total Capacity from Appendix C
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APPENDIX E: SIX-YEAR FINANCE PLAN
Cost to SECURED UNSECURED
BUILDING N/M*2017 2018 2019 2020 2021 2022 Complete LOCAL/STATE**LOCAL***
New High School N $40,000,000 $2,000,000 $28,000,000 $30,000,000 $19,000,000 $119,000,000 $119,000,000
New Middle School N $6,000,000 $21,000,000 $24,000,000 $22,000,000 $73,000,000 $73,000,000
New Elementary #16 N $5,000,000 $12,500,000 $14,000,000 $4,000,000 $35,500,000 $35,500,000
New Elementary #17 N $6,000,000 $13,000,000 $14,000,000 $4,000,000 $37,000,000 $37,000,000
Rebuild/Expand Pine Lake Mid M $30,000,000 $33,000,000 $6,000,000 $69,000,000 $69,000,000
Expand Cougar Ridge El M $5,000,000 $3,000,000 $8,000,000 $8,000,000
Expand Discovery El M $5,000,000 $3,000,000 $8,000,000 $8,000,000
Expand Endeavour El M $1,000,000 $5,000,000 $3,000,000 $9,000,000 $9,000,000
Expand Maple Hills El M $1,000,000 $4,000,000 $2,000,000 $7,000,000 $7,000,000
Expand Sunset El M $5,000,000 $2,000,000 $7,000,000 $7,000,000
Portables N $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 $5,000,000 $500,000
Land N $22,000,000 $22,000,000 $22,000,000
TOTALS $114,000,000 $73,500,000 $87,000,000 $77,000,000 $48,000,000 $0 $399,500,000 $399,500,000 $500,000
*N = New Construction M = Modernization/Rebuild
**The Issaquah School District, with voter approval, has front funded these projects.
***School impact fees may be utilized to offset front funded expenditures associated with the cost of new facilities. Impact fees are currently
collected from King County, City of Bellevue, City of Newcastle, City of Renton, City of Sammamish and the City of Issaquah for projects within the Issaq. School District.
****Funds for portable purchases may come from impact fees, state matching funds, interest earnings or future bond sale elections.
Six-Year Finance Plan
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KENT SCHOOL DISTRICT No.415
OCTOBER REPORT 1251H (HEADCOUNT)ENROLLMENT HISTORY
LB=Live Births LBin 1999 LBin 2000 L8 In 2001 L8 In 2002 L8 in 2003 L8 In 2004 LBln 2005 LE In 2006 LE in 2007 LEIn 2008_.......................................................................
I 2015 2016
KingCounty Live Births‘21,353 22,431 22,874 22,680 24,244 24,899 25,222 25,057 24,514 24,630
IncreaseIDecrease -349 568 443 -194 1,564 655 323 -165 -543 116
KlndergartenlBirlh%‘8.30%8.47%8.33%8.13%8.18%8.57%8.40%8.34%8.34%8.17%
Kindergarten 1815 1901 1905 1845 1983 2134 2119 2090 2045 2,013
Grade 1 1876 1923 1961 1996 1888 2017 2186 2127 2131 2,067
Grade 2 2051 1918 1966 1942 2016 1905 2055 2190 2168 2,163
Grade 3 2036 2087 1977 2002 1983 2082 1922 2070 2176 2,1 95
Grade 4 2052 2066 2052 1956 2024 2000 2087 1956 2089 2,1 95
Grade 5 2023 2050 2091 2086 1974 2044 2008 21 16 1958 2,103
Grade 6 2105 2082 2075 2135 2135 2026 2079 2023 2058 1,952
Grade 7 MiddleSchool 2136 2122 2117 2095 2105 2139 2046 2104 1974 2,021
Grade 8 ""2185 2148 2173 2153 2111 2139 2121 2091 2100 2,021
Grade 9 -Senior High 2564 2579 2472 2440 2471 2455 2483 2428 2093 2,105
Grade 10 2481 2248 2217 2238 2272 2092 2046 2151 2165 2,099
Grade 11 1962 2059 2046 2048 1995 1933 1873 1802 1818 1.865
Grade 12 1576 1648 1712 1694 1658 1646 1539 1576 1742 1,730
Total Enrollment2 26,862 26,831 26,764 26,630 26,615 26,612 26,564 26,724 26,512 26,529
Yearly Headcount
increase I Decrease 0 -31 -67 -134 -15 -3 -48 160 -212 17
Cumulative Increase 0 -31 -98 -232 -247 -250 -298 -138 -350 -333
1 This number indicates actual births in King County 5 years prior to enrollment year as updated by Washington State Department of
Health,Center for Health Statistics.Kent School District percentage based on actual Kindergarten enrollment 5 years later.
2 Enrollmentreported to the state on Form P-223 generates basic education funding and excludes Early Childhood Special Education
("ECSE"8."B2“or Birthto 2 Preschool Inclusive Education)and college-only Running Start students.
Kent School DistrictSix—YearCapital Facilities Plan Table 1 April 2017
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KENT SCHOOL DlSTRlCT No.415
SlX-YEAR FINANCE PLAN
Secured Unsecured impact
SCHOOLFACILITIES H 2017 2018 2019 2020 2021 2022 TOTAL Local &State State 2 or Local 3 Fees 5
Estimated Estimated
PERMANENTFAClLlTlES
Covington Elementary Replacement 1 $46,077,470 $46,077,470 $37,777,470 $8,300,000
New Elementary School-Kent Valley $46,000,000 $46,000,000 $46,000,000 $1 ,840,000
Elementary Site Acquisition (10 acres)$1,100,000 $1,100,000 $1,056,000 $44,000
20 AdditionalPermanemt Classrooms $4,207,250 $4,207,250 $4,207,250 $4,207,250 $16,829,000 $15,146,100 $605,000
NO Secondary School Projects at this time.
TEMPORARY FAClL|TlES
Additionalportables 3 '‘$1,125,000 $393,750 $1,518,750 $1,518,750
9 portables 3 portables
$51,409,720 $5,701,000 $50,207,250 $4,207,250 $111,525,220 $53,979,570 $46,000,000 $12,307,750
'F =Funded U =Unfunded
NOTES:
‘Based on estimates of actual or future construction costs from Facilities Department.(See Page 26 for Cost Basis Summary)
2 The District anticipates receiving some State Funding ConstructionAssistance for some projects.
°Facility needs are pending review.Some of these projects may be funded with impact fees.
4 Cost of portables based on current cost and adjusted for in?ation for future years.
5 Fees in this column are based on amount of fees collected to date and estimated fees on future units.
April2017
Kent School DistrictSix-Year Capital.Facilities Plan Table 6
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KENT SCHOOL DISTRICT No.415
Site Acquisitions &Costs
Average of Sites Purchased,Sold or Built on within last 15 Years
Type &Purchased/S
#on Map School I Site old Location Acreage CostlPrice Avg cost-price/acre Total Average Cost/Acre
Elementary
13/Urban Panther Lake Elementary Replacement Site 10200 SE 216 St.Kent 98031 9.40 $4,485,013 $477,129
12/Urban Property Sale-29.7 acres of Plemons—Yehsite SSE 124th Ave and 284th ST SE 29.70 $947,536 $31,904
Property Sale-Scarsella site 2900 Kent Black Diamond RD SE 13.25 $330,000 $24,906
Elementary Site Subtotal 52.35 $5,762,549 $1 10,077
A Elem site average
Middle School
10 I Urban MillCreek MS (Kent JH)IMcMillanSt.assemblage 411-432 McMillanSt.,Kent 98032 1.23 $844,866 $686,883
MiddleSchool Site Subtotal 1.23 $844,866 $686,883
Middle Schl Site Avg.
Senior High
11 I Urban K-M High School Addition (Kent 6 &BrittSmith)2002 &2003 10002 SE 256th Street 6.31 $3,310,000 $524,564
Senior High Site subtotal 6.31 $3,310,000 $524,564
Sr Hi Site Average
Note:Allrural sites were purchased prior to adoption of Urban Growth Area.
Numbers correspond to locations on Site Bank &Acquisitions Map on Page 17.
Properties purchased prior to 1996
30.King County Activity Center (Nike site)purchased prior to 1996.
Site -Covington area North (So of Mattson MS)1984 Total Acreage &Cost
Site —Ham Lake east (Pollard)1992 59.89 $9,917,415 $165,594
Site -SE of Lake Mortonarea (West property)1993
Site -Shady Lake (Sewers-Blaine—Drahota-Paroline)1995
Kent School District Six-Year Capital Facilities Plan Table 7 April 2017
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KENT SCHOOL DISTRICT No.415
STANDARD of SERVICE -PROGRAM CAPACITY -INVENTORYof PORTABLES -FTE and HEADCOUNTENROLLMENT
K S 0 Number of Std/Hlgh Cap Program Classroom 10/1/2013 10/1/2013
ELEMENTARY Std orHlgh Cap Capacity Use Use P223 FTE 3 P223 Hdcount POV
SCHOOL Classrooms 6124 average ‘Portables Portables Enrollment Enrollment
o -EOE A h -HighlyCapable Program:
Carriage Crest CC 20 418 5 20 438 0 0 0 392.53 427 N
Cedar Valley CW9 17 355 6 30 385 2 1 24 305.00 305 Y
Covlngton Cole 21 439 5 26 465 2 1 24 442.00 474 Y
Crestwood CW 18 376 4 0 376 2 2 48 462.34 493 N
East HIII EH 21 439 5 12 451 0 7 168 514.03 515 Y
Emerald Park EP 21 439 2 0 439 3 0 0 454.50 491 V
Fainavood Fwle 20 418 3 418 1 2 48 399.10 434 N
George T.Danlel Elam DE 21 439 5 25 465 0 5 120 514.00 514 Y
Glenrldge GR 20 418 4 0 418 2 0 453.50 486 Y
Grass Lake Gun 20 418 4 20 438 1 0 406.50 427 N
Horizon HE 20 418 2 0 418 3 0 442.00 469 Y
Jenkins Creek JC 21 439 7 44 483 3 1 318.00 349 N
Kent Elementary KElel1 23 481 3 0 481 2 4 642.00 642 Y
Kent Valley ELC KV 14 293 0 0 293 0 0
Lake Youngs Wm 26 543 7 20 563 0 0 476.33 500 N
Martln Sortun MS 22 480 3 24 484 1 2 868.50 61 5 Y
Meadow Ridge MRIe ‘I7 355 2 32 387 0 5 545.00 545 Y
Meridlan Elementary MEm 21 439 3 20 459 3 2 566.50 612 N
Mlllennlum Elementary ML 20 418 3 24 442 0 1 567.00 567 Y
Neely-O‘Brlen NO 20 418 5 0 418 7 5 758.00 768 Y
Panther Lake (New)PL 21 439 5 20 459 4 1 650.00 650 Y
Park Orchard P0 18 376 7 54 430 2 0 541.06 543 Y
Plne Tree PT!!!21 439 4 10 449 3 0 520.03 521 Y
Ridgewood Rwm 21 439 1 0 439 1 2 493.53 527 N
S =er Woods SW 21 489 2 0 439 0 0 413.22 448 N
Scenic Hill SH 17 355 6 68 423 4 3 642.00 642 Y
Soos Cheek 303/9 15 313 4 20 333 3 0 323.00 349 Y
Sprlngbroolt SB 17 355 4 10 365 2 0 497.00 497 Y
Sunrise SRIh 21 439 2 0 439 3 0 495.53 534 N
Kent Mln.View Academy MV 14 293 3 60 353 0 0 112.00 112 N
Elementary TOTAL "2 589 12,308 116 540 12.848 54 44 1.055 13,924.20 14,456
’Elementary classroom capacity is based on average of 24:20-22 ln K-3 8.29 In Grades 4-6.Includes adjustments for class size reduction or special program changes.
2 Kent School District Standard of Service reserves some rooms for pull-out programs.le.20 Total =16 Standard 1»1 Computer Lab 4-1 Music +1 Integrated Program classroom.
3 Allelementary schools have Full Day Kindergarten -12 FDKprograms are State-funded.FTE reports Kind @ .5 8.SF-FDK @ 1.0 -P223 Headcount reports Kindergarten @ 1.0.
“Elementary schools have 100%space utilizationrate with no adjustments for pan-time use of classrooms.Counts exclude ECE Preschoolers 8.space ls reserved for ECE classrooms.
Kent School District Six-Year Capital FacilitiesPlan APPENDIX A June 2015 Page 33
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Kent School District Slx—YearCapital FacilitiesPlan
KENT SCHOOL D|STRlCT No.415
STANDARD of SERVlCE -PROGRAM CAPACITY -INVENTORY of PORTABLES -FTE and HEADCOUNT ENROLLMENT
K S D #of Standard sez lP Special Ed Spec 201647
MIDDLE std Capacity’ELL Prgm Program
SCHOOL Clsrms at 25-29 Cls Capacity Clsrms Capacity Capacity 2
@ 85%Utilization @ 35%Utilization @ as tillzalloat 5%Utilization
Cedar Heights Middle School CH 30 740 8 B4 3 71 895 2 0 0 562.60 663
Mattson MiddleSchool MA 24 592 6 76 5 119 757 4 0 0 632.42 633
Meeker MiddleSchool MK 29 715 8 93 1 24 632 0 0 0 609.00 609
Meridian Middle School NH 26 641 5 56 4 95 792 4 1 29 597.00 597
MillCreek MiddleSchool MC 33 613 5 55 2 48 916 0 2 58 825.40 826
Northwood Middle School NW 33 813 2 18 4 95 926 0 0 0 648.80 649
Kent MountainView Academy (Grades 3 -12)Middle School Grade 7 -8 Enrollment See Elem 65.00 65
MiddleSchool TOTAL 175 4,314 34 382 19 452 5,148 10 3 87 4,040.22 4,042
APPENDIX B
K S D #of standard so:I lP Special Ed Spec Special 1
SENIOR HIGH Std Capacity ELL Prgm
SCHOOL clsrms at 25-31 Cls Capacity Clsrms '
@ 85%Utilization @ 85%utilization
Kent~MeridianSenior High KM 56 1,476 12 157 12 271 1,904 1,907.60
KentlakeSenior High KL 58 1,423 13 153 16 381 1,957 1,343.45 1,400
Kentrldge Senior High KR 65 1,713 13 136 18 428 2,277 2,006.00 2,076
Kentwood Senior High KW 80 1,581 9 102 20 476 2,159 1,862.61 1,962
Kent Mountain ViewAcademy (Grades 3 -12)Senior High Grade 9 -12 Enrollment See Elem 86.86 90
Kent Phoenix Academy PH 414 414 264.40 273
Regional Justice center ‘R.)N/A N/A mo 0
Senior High TOTAL 239 6,607 47 545 as 1,556 3,711 —7,470.92 7,799418558
APPEN DIX C Excludes Running Start &
Early Childhood Ed students
o-smear mm £3 11%I
‘Special Program capacity includes classrooms requiring specialized use such as Special Education,Career &Technical EducationPrograms,Computer Labs,etc.
2 Secondary school capacity is adjusted for 85%utilizationrate.Facility Use Study was updated for program changes in 2015-16
3 Enrollment is reported on FTE &Headcount basis.P223 Headcount excludes ECSE &College-only Running Start students.Full headcount including ECE &R8 =28.090.
Some totals may be slightlydifferent due to rounding.
"12 Juveniles sewed at King County Regional Justice Center are reported separately for institutional Funding on Form E-672.
Total of Appendices A B &C April 2017
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m_.:m_m..m3=<%Bn=.a
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>33.No:
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Single Family Developments
Adler's Cove
Alyssa Lane
Autumn Glen
Aqua Vista Estates
Avalon Court
Battlsti
Benchmark
Benson HillsDiv No.01
Benson Place
The Braun
BrooksideCourt
Cantera
Cedar Terrace
Clark Lake Estates DivNo.01 &No.02
Cornerstone
Cottonwood Court
Covington Heights
Covington Plat
Covington Pointe
Crown Terrace
Eagle Creek
Eastmont
ElCove
Erwin Estates
Fairhaven Div No.3
Fairwood Park DivNo.06
Fern Crest Div No.1
Fern Crest Div No.2
Fern Crest Div No.3
Fern Crest West
Flower Court
Forest Ridge Court
Gage‘sGrove
Garrison Glen
Kent School DistrictSix-Year Capital FacilitiesPlan
KENTSCHOOLDISTRICTNo.415
Survey for Student Generation Factor
S T U D E N T S
Units Total Elem r
MS
91 75 49 7
1 0 0 0
20 8 3 0
2 0 0 0
26 10 8 0
1 0 O 0
55 24 12 3
1 0 0 0
1 1 1 0
S 10 5 2
2 0 0 0
75 36 20 4
1 S 1 1
33 21 12 3
106 70 44 11
6 7 4 1
O 0 0 0
0 0 0 0
11 0 0 0
1 0 0 0
46 34 19 8
27 12 9 1
3 4 2 0
1 0 0 0
2 0 0 0
1 0 0 0
7 10 5 1
67 S7 29 7
19 19 13 2
96 95 S1 19
31 16 12 1
10 5 3 1
22 24 16 1
32 8 6 1
APPENDIXD
HS
5-‘L0OVUJSOWOOKDONOWONHHDOOONNVOOOONU1«B-Nlr-‘\!l-‘UJU1
Total
0.824
0.000
0.400
0.000
0.385
0.000
0.436
0.000
1.000
2.000
0.000
0.480
5.000
0.635
0.660
1.167
0.000
0.000
0.000
0.000
0.739
0.444
1.333
0.000
0.000
0.000
1.429
0.851
1.000
0.990
0.516
0.500
1.091
0.250
.ff0SVt0udentGenerati.on?Factor.T.,.
Elem __MS HS
_*
0.538 0.077 0.209
0.000 0.000 0.000
0.150 0.000 0.250
0.000 0.000 0.000
0.308 0.000 0.077
0.000 0.000 0.000
0.218 0.055 0.154
0.000 0.000 0.000
1.000 0.000 0.000
1.000 0.400 0.500
0.000 0.000 0.000
0.267 0.053 0.160
1.000 1.000 3.000
0.364 0.091 0.182
0.415 0.104 0.142
0.657 0.157 0.333
0.000 0.000 0.000
0.000 0.000 0.000
0.000 0.000 0.000
0.000 0.000 0.000
0.413 0.174 0.152
0.333 0.037 0.074
0.667 0.000 0.657
0.000 0.000 0.000
0.000 0.000 0.000
0.000 0.000 0.000
0.714 0.143 0.571
0.433 0.104 0.313
0.584 0.105 0.211
0.531 0.193 0.260
0.387 0.032 0.097
0.300 0.100 0.100
0.727 0.045 0.318
0.188 0.031 0.031
April 2017
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KENTSCHOOLDISTRICTNo.415
Survey for Student Generation Factor
STUDENTS .T ,sfudenta?eneratinonaFactor i
5
I
Elem _,_Ms Hs Total Elem
Guinn Crest No.2 1 0 0 0 0 0.000 0.000 0.000 0.000
Haley's Ridge 20 14 7 3 4 0.700 0.350 0.150 0.200
Hawkesbury Div No.01 33 14 8 1 5 0.424 0.242 0.030 0.152
Highland Estates South 25 19 11 5 3 0.760 0.440 0.200 0.120
Highland Park Townhouses BSP 16 1 1 0 0 0.063 0.063 0.000 0.000
Homestead Acres Div No.02 1 0 0 0 0 0.000 0.000 0.000 0.000
Johnson Nels 2 0 0 0 0 0.000 0.000 0.000 0.000
KamSingh 11 7 5 1 1 0.636 0.455 0.091 0.091
Kara iii 1 0 0 0 0 0.000 0.000 0.000 0.000
Kentara 43 9 6 1 2 0.209 0.140 0.023 0.047
KentiakeHighlands Div 1A 113 99 54 20 25 0.876 0.478 0.177 0.221
KentiakeHighlands Div 1B 115 93 55 17 21 0.809 0.478 0.148 0.183
KentlakeHighlands Div2 10 6 4 0 2 0.600 0.400 0.000 0.200
Kentiake Highlands Div 3 63 47 29 8 10 0.746 0.460 0.127 0.159
Lake Desire Summer Home Trs 3 0 0 0 0 0.000 0.000 0.000 0.000
Lake Desire View 4 8 4 1 3 2.000 1.000 0.250 0.750
LakeMeridian Point 29 16 11 1 4 0.552 0.379 0.034 0.138
LakeMorton Trs 4 0 0 0 0 0.000 0.000 0.000 0.000
Landmark 18 10 7 0 3 0.556 0.389 0.000 0.167
LaurelGlen 17 23 13 4 6 1.353 0.765 0.235 0.353
Lochows LakeSawyer Trs 1 0 0 0 0 0.000 0.000 0.000 0.000
MaiikRidge 11 7 4 3 0 0.636 0.364 0.273 0.000
Maple Creek 17 18 12 2 4 1.059 0.706 0.118 0.235
MCKENNAMEADOWS 5 2 0 1 1 0.400 0.000 0.200 0.200
Meadows at LakeSawyer 2 0 0 0 0 0.000 0.000 0.000 0.000
Medallionof Kent 19 9 3 1 5 0.474 0.158 0.053 0.263
Meridian Pointe 12 12 4 2 0 2 0.333 0.167 0.000 0.167
Meridian Trace 1 0 0 0 0 0.000 0.000 0.000 0.000
MeridianValley Country Club 3 0 0 0 0 0.000 0.000 0.000 0.000
Meridiana No.02 &No.03 2 3 1 1 1 1.500 0.500 0.500 0.500
MillbrookHeights 13 20 16 1 3 1.538 1.231 0.077 0.231
Morford Meadows South 11 4 2 1 1 0.364 0.182 0.091 0.091
Morgan's Creek 3 3 1 0 2 1.000 0.333 0.000 0.667
Morgan's Place 45 23 11 1 11 0.511 0.244 0.022 0.244
Kent School District Six—YearCapital FacilitiesPlan APPENDIXD April 2017
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KENTSCHOOLDISTRICTNo.415
Survey for Student Generation Factor
5 T u n E N 1 s
2
.,studienteeneratianractor7’
Mountain Meadows Estates 3 0 0 0 0 0.000 0.000 0.000 0.000
Mountain View Vista 21 4 1 2 1 0.190 0.048 0.095 0.048
Mulder Plat 23 29 12 8 9 1.261 0.522 0.348 0.391
North Parke Meadows 8 6 3 0 3 0.750 0.375 0.000 0.375
North Shore of LakeSawyer 2 0 0 0 0 0.000 0.000 0.000 0.000
Olympic Peak Estates 6 1 1 0 0 0.167 0.167 0.000 0.000
Pandher Glen 8 13 9 2 2 1.625 1.125 0.250 0.250
Panther LakeGarden Trs 2 0 0 0 0 0.000 0.000 0.000 0.000
Parkvlew 43 35 24 6 5 0.814 0.558 0.140 0.115
Pierces First 1 0 0 0 0 0.000 0.000 0.000 0.000
Pine Tree Farms 6 1 0 0 1 0.167 0.000 0.000 0.167
Plateau at Panther Lake 103 86 54 7 25 0.835 0.524 0.068 0.243
Rainier Vista at Jenkins Creek 130 70 48 4 18 0.538 0.369 0.031 0.138
Reserve at Maple Valley 62 14 8 2 4 0.226 0.129 0.032 0.065
Rhododendron Esates 9 S 1 0 4 0.556 0.111 0.000 0.444
Ridge at Garrison Creek 22 21 11 2 8 0.955 0.500 0.091 0.364
Ridge at LakeSawyer Div II 5 1 1 0 0 0.200 0.200 0.000 0.000
Ridge at Panther LakeDiv I 4 1 1 0 0 0.250 0.250 0.000 0.000
Royal Crest Estates 17 22 12 6 4 1.294 0.706 0.353 0.235
Shady Lake 4 4 3 0 1 1.000 0.750 0.000 0.250
Single Family Housing (Unnamed dev)203 172 96 22 54 0.847 0.473 0.108 0.266
Soos Creek Five Acre Tracts 1 0 0 0 0 0.000 0.000 0.000 0.000
Soos Creek Park 1 0 0 0 0 0.000 0.000 0.000 0.000
Spring Brook Five-AcreTrs 15 16 10 4 2 1.067 0.567 0.267 0.133
Starcrest 2nd 1 0 0 0 0 0.000 0.000 0.000 0.000
Sunnijord 57 46 24 9 13 0.807 0.421 0.158 0228
Sunny HillNo.02 2 3 0 0 3 1.500 0.000 0.000 1.500
Tahoma Vista 18 16 12 0 4 0.889 0.667 0.000 0.222
Timberlane Estates Div No.01 1 1 1 0 0 1.000 1.000 0.000 0.000
Uneedan Orchard Trs 5 2 2 0 0 0.400 0.400 0.000 0.000
Vila Real 127 82 47 11 24 0.646 0.370 0.087 0.189
Village Creek Estates 31 36 23 6 7 1.161 0.742 0.194 0.226
Vista Park 2 0 0 0 0 0.000 0.000 0.000 0.000
Washington Central Imp 6 1 0 0 1 0.167 0.000 0.000 0.167
Kent School District Six-YearCapital FacilitiesPlan APPENWXD APF"2017
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Single Family Developments
Watermans Acre Trs
Wembley Park I
Wenbley Park ll
West Creek Court
West Shore of LakeSawyer
Wilsons
Wlngfield
Wlng?eld North
Wooddale 81Woodgrove at Fairwood
Woodford Place
Woodside at McGarvey Park Div 3,5,6
Totals
Multi-Family Developments
Copper Ridge at Chestnut
East Point
Grandview Apts.
Heights at Ridgeview
Highland Park Townhouses BSP
Kent Station Div 2
Laurel Lane Homes
KENTSCHOOLDlSTRlCTNo.415
Survey for Student Generation Factor
STUDENTS
Maplewood Grove
New polaris Apts
NOVO/DedarSprings Apts.
Parks at Kent
Platform Apartments
Rlvervlew North
Stonebrldge Village
Viewcrest
Watertree Place
Unnamed —Apartments
Totals
Kent School District Six-YearCapital FacilitiesPlan
''1 StudentLGenerati0n;Fa0toriS.g f y
0
Elem M5 H5
2 0 0 0 0.000 0.000
57 30 17 9 0.134 0.050
22 11 5 4 0.122 0.091
11 14 5 2 0.132 0.535
1 0 0 0 0.000 0.000
1 0 0 0 0.000 0.000
111 53 41 5 0.045 0.153
45 25 13 2 0.043 0.239
52 17 11 4 0.077 0.038
15 11 5 2 0.133 0.200
4 3 3 0 0.000 0.000
2,757 1273 1095 255 0.392 0.095 0.135
s T u 0 E NT s l
.
0 0
<
1 .Stt1dent5.Geln0‘rati0nréctur:..1 g .;
Units Total Elem Elem MS HS
39 1 1 0 0 0.020 0.025 0.000 0.000
97 41 25 4 12 0.423 0.252 0.041 0.124
251 0 0 0 0 0.000 0.000 0.000 0.000
70 2 2 0 o 0.029 0.029 0.000 0.000
15 3 3 0 0 0.122 0.132 0.000 0.000
154 0 0 0 0 0.000 0.000 0.000 0.000
27 7 5 0 2 0.259 0.125 0.000 0.074
17 5 2 2 1 0.294 0.118 0.118 0.059
200 72 42 14 10 0.350 0.240 0.070 0.050
158 3 3 3 2 0.048 0.018 0.018 0.012
142 01 44 12 5 0.412 0.297 0.021 0.034
175 5 3 0 2 0.028 0.017 0.000 0.011
125 72 57 14 7 0.422 0.302 0.075 0.032
32 7 4 1 2 0.219 0.125 0.031 0.053
190 11 2 1 2 0.052 0.042 0.005 0.011
42 13 3 1 4 0.310 0.190 0.024 0.095
9 5 2 0 3 0.556 0.222 0.000 0.333
1.831 am 0-028
APPENDIXD April 2017
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2017 CAPITAL FACILITIES PLAN
Renton School District No. 403
Board of Directors
Todd Franceschina, President
Lynn Desmarais, Vice President
Gloria Hodge
Pam Teal
Dr. Art Jarvis, Interim Superintendent
May 2017
Adopted by the Renton School District Board of Directors on June 28, 2017
AGENDA ITEM #7. e)
AGENDA ITEM #7. e)
2017
CAPITAL FACILITIES PLAN
Renton School District No. 403
TABLE OF CONTENTS
I. EXECUTIVE SUMMARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
II. CAPACITY METHODOLOGY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
III. INVENTORY AND CAPACITY OF FACILTIES . . . . . . . . . . . . . . . . . . . 5
IV. ENROLLMENT PROJECTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
V. ENROLLMENT DRIVEN FACILITY NEEDS . . . . . . . . . . . . . . . . . . . . 13
VI. SIX-YEAR FINANCE PLAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
VII. IMPACT FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
VIII. APPENDICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
AGENDA ITEM #7. e)
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
- 1 -
I. EXECUTIVE SUMMARY
This Six-Year Capital Facilities Plan (the “Plan”) was prepared by Renton School District
(the “District”) in compliance with the requirements of the Washington State Growth
Management Act (GMA, the Act), King County Code Title 21A.43, and applicable
ordinances of the cities of Bellevue, Newcastle and Renton. It is the District’s intent that
the Plan be adopted by King County and the cities of Bellevue, Newcastle and Renton as a
sub-element of their respective Capital Facilities Plans, and that that those jurisdictions
assess and collect school impact fees on behalf of the District, as empowered by the GMA.
However, this Plan is not intended to be the sole planning instrument developed by the
District to determine its capital facility needs.
The GMA was adopted by the State legislature in 1990 in response to rapidly increasing
development; most notably in King County and the surrounding central Puget Sound area.
The Act requires state and local governments to manage Washington’s growth by
developing and implementing comprehensive land-use and transportation plans, by
designating Urban Growth Areas, and by protecting natural resources and environmentally
critical areas.
One element of the Comprehensive Plan required of county and city governments is the
Capital Facilities Plan. It is this element that addresses existing public facility capacities,
forecasts future public facility needs, presents a plan for expanding existing facilities or
constructing new facilities to meet those needs, and indicates how those public facility
improvements are to be financed. The GMA empowers jurisdictions to assess and collect
impact fees as one means of financing new public facilities necessitated by private
development.
This Capital Facilities Plan addresses the impact of growth on public school facilities by
examining:
1. anticipated growth of the District’s student population over the next six years;
2. the ability of existing and proposed classroom facilities to adequately house those
students based on the District’s current Standard of Service;
3. the need for additional enrollment driven capital facilities;
4. the method of financing those capital improvements; and
5. calculation of school impact fees based on, among other variables, the number of
students generated by recent residential development (student generation factors).
This plan is updated annually and submitted to local governments for inclusion as a sub-
element in their Capital Facilities Plans. Past Plans have been adopted by King County and
the Cities of Bellevue, Newcastle and Renton. The District is currently engaged in
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
- 2 -
dialogue with the cities of Tukwila and SeaTac regarding implementation of impact fees
within their jurisdictions.
Enrollment Projections:
Enrollment projections provided by the Office of Superintendent of Public Instruction
(OSPI), as adjusted by Renton School District, indicate an overall 5.0% increase in K-12
student enrollment over the next six years, with the highest growth rate, 12.1%, occurring
at the Middle School level. Projected K-12 enrollment for the 2022-2023 school year is
15,874, an increase of 757 over the actual October 1, 2016 headcount of 15,117.
An independent study of enrollment trends and projections prepared by Educational Data
Solutions for Renton School District, reported less conservative outcomes. Taking into
account King County birth rates, population growth and housing starts, K – 12 student
enrollment over the next six years was indicated to exceed 11%, with the middle school
population growing by over 18%, K – 5 by 6.8% and grades 9 – 12 by 12.3%. Under this
scenario, RSD student population could be expected to increase by more than 1600
students by the 2022-2023 school year.
For the purposes of this Capital Facilities Plan we used the more conservative projections
based on OSPI’s cohort survival method.
Current Capacity:
Student capacity of existing, permanent K-12 facilities, excluding designated special
education classrooms and facilities housing special programs, is 13,841. Based on current
enrollment (October 1 headcount), the District is showing a deficit of permanent facilities
at both the elementary and middle school levels, while high school facilities appear to be
experiencing a small surplus. Elementary school facilities, with a current capacity deficit
of 1450, represents the District’s greatest challenge and is the primary focus of the
District’s capital facilities plan.
Both elementary and middle schools rely heavily on the use of relocatable classrooms
(portables) to accommodate the ever-increasing and fluctuating student population, with
portables now accounting for over 14% of the District’s total K – 5 facility capacity.
Portables are, however, not considered permanent structures and are not included in the
inventory of permanent facilities. They are viewed as a short-term solution for managing
enrollment fluctuation and housing students on a temporary basis until permanent facilities
can be constructed. They are not considered a long-term solution.
Enrollment Projections/Future Capacity:
Based on OSPI’s conservative enrollment projections, significant increases are anticipated
at all grade levels over the next six years. While existing surplus capacity at high school
facilities appears sufficient to cover projected student growth at that level, enrollment
growth at the elementary and middle school levels, together with existing facility capacity
deficits, will require construction of new permanent facilities, as well as the reallocation of
existing, or acquisition of new, relocatable classrooms.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
- 3 -
With the passage of the 2012 Bond Measure in April 2012, funding was secured for the
design and construction of the new Vera Risdon Middle School, scheduled to open Fall
2017. With a student capacity of 850, the new facility should result in a surplus middle
school capacity of approximately 236 in the fall of 2022. The same enrollment projections
indicate that there will be a deficit in the capacity of elementary school facilities of 1,549
by the year 2022 if no new permanent elementary school facilities are provided.
While the 2012 bond measure did address the acquisition of property for future
development, funding for design and construction of one or more new elementary schools
was not included. However, with the passage of the 2016 Capital Levy in February, the
District is now moving forward with the design and construction of Sartori Elementary
School, which will diminish the current and projected facility capacity deficits at the K – 5
level.
Capital Construction Plan:
For the next six years, the District’s highest priority will be the construction of new school
facilities to accommodate past and projected growth, recognizing and acknowledging the
major capacity deficit at the elementary school level. This includes:
Completion of Risdon Middle School, funded by the 2012 Bond Measure, currently
under construction, and scheduled to open fall 2017.
Design and construction of Sartori Elementary School, the District’s first urban
elementary school, funded by the 2016 Capital Levy and envisioned as a magnet
school, drawing students from throughout the District.
Acquisition of land for future development, also funded by the 2016 Capital Levy.
Construction of an additional elementary school, or expansion of existing
elementary school campuses.
Acquisition of additional relocatable classrooms (portables) and/or the
redistribution of existing relocatables, as necessary.
Other high priority capital improvements fall into four major categories; safety and
security, energy conservation, site related improvements, and building upgrades.
Improvements will occur district-wide, affecting nearly all District facilities, achieving and
maintaining the level of service necessary to provide safe, healthy, and nurturing learning
environments for all students. Not all of these projects are enrollment driven.
The District will also be exploring its options to expand its high school facilities. As an
alternative to constructing a fourth high school, the feasibility of expanding existing
facilities at the Lindbergh High School and Renton High School sites will be considered.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
- 4 -
Finance Plan:
The primary funding sources for capital facilities projects over the next six years include
remaining funds from the 2012 bond measure, 2016 Bond Levy monies, school impact fees
currently being collected by King County and the cities of Bellevue, Newcastle and
Renton, state funding available through the Office of Superintendent of Public Instruction,
and a future bond initiative.
Estimated expenditures are $118,118,000, of which approximately 55% are secured by the
2012 Bond and 2016 Capital Levy, with the remaining 45% unsecured.
Impact Fees:
Impact fees were calculated in conformance with King County Council Ordinance 11621,
Attachment A. Both single and multi-family impact fees have increased over last year’s,
primarily as a result of the re-evaluation of the District’s elementary and middle school cost
models. Equally significant are factors beyond the District’s control that determine the fee,
such as interest rates, assessed values of housing, and the number of students generated by
new residential development.
A comparison of current and previous year’s fees is as follows:
2016 2017 Change
Single-Family $6,432 $7,772 $1,340
Multi-Family $1,448 $1,570 $122
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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II. CAPACITY METHODOLOGY
STANDARD OF SERVICE
The Renton School District Standard of Service is the standard adopted by the District that
identifies the program year, school organizational structure, student/teacher ratios by grade
level (taking into account the requirements of students with special needs), daily class
schedule, types of facilities and other factors identified by the District to be beneficial in
supporting its educational programs and objectives. The Standard of Service is the major
determining factor, together with the number of classrooms (or teaching stations) in
calculating facility capacity.
The District has adopted a traditional elementary/middle/high school organizational
structure that houses kindergarten through Grade 5 in elementary schools, Grades 6 through
8 in middle schools, and Grades 9 through 12 in high schools. The school-year calendar
adopted by the District is also traditional; typically beginning in early September and
ending in mid-June. Similarly, the District maintains a fairly traditional daily schedule,
with classes beginning between 7:20 and 9:30 a.m. and ending between 2:03 and 3:10 p.m.,
dependent on grade level.
The District and the Renton Education Association recognize that reasonable class size is
necessary for optimum learning, and have established the following student/teacher ratios:
Grade Levels K-1 20:1
Grade Level 2 22:1
Grade Level 3 24:1
Grade Levels 4-12 29:1
The 29:1 ratio at the secondary level applies to all Language Arts, Social Studies, Science,
Math, World Languages, World Language Exploratory and Health classes. Other ratios
apply as follows:
Band/Orchestra 40:1
Choir 50:1
Middle School PE 35:1
High School PE 40:1
All other classes 31:1
Student /teacher ratios for special education classes held in self-contained classrooms
within comprehensive elementary and secondary facilities are not addressed in this Plan.
Similarly, educational facilities dedicated solely to special education or other specialized
programs are excluded from capacity calculations, as are associated student headcounts.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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Student/teacher ratios referenced above are applicable to both permanent and relocatable
classrooms. However, inasmuch as relocatable facilities do not generally allow for the full
range of educational activities promoted by the District, they are generally viewed as
temporary or interim housing, necessary to accommodate enrollment fluctuations and
development driven enrollment increases, but only until such time as permanent facilities
can be financed and constructed. They are not viewed as a long-term solution to rising
enrollment or deficit facility capacity. For those reasons, capacities of relocatable
classrooms are calculated, but not used in the analysis of future facility needs.
PRACTICAL CAPACITY MODEL
The Practical Capacity Model calculates building capacity based on limitations that
existing facilities place on enrollment as a result of current educational program needs,
operating policy and contractual restrictions.
The calculation is made by reviewing the use of each room in each facility. For every
room housing students, a calculation is made, assigning a maximum number of students per
room. Sometimes the capacity of core facilities, such as the cafeteria or gym, or the
quantity of restroom fixtures, may limit facility capacity to a level below that calculated by
collective classroom capacity levels.
Capacity at the secondary school level is further limited by class scheduling restrictions and
student distribution among elective classes. Based on a typical six-period day, if
classrooms are utilized by staff for planning, then capacity is reduced by 17 percent (one-
sixth) of theoretical capacity. Since secondary schools offer a variety of elective courses, it
is not practical to assume that these classrooms will reach 100 percent of their maximum
capacity, without compromising the curriculum.
Another factor that has influenced facility capacity at the elementary school level is the
transition from half-day to full-day kindergarten. Beginning with the 2014-2015 school
year, all kindergarten classes throughout the District were extended to full-day. This
change alone resulted in a decreased elementary school capacity of 692, the equivalent of
more than one entire elementary school. This change was mitigated primarily by providing
additional temporary, relocatable classrooms throughout the District, and by converting
other specialized educational spaces, such as computer labs, into traditional K–5
classrooms.
In addition to full-day kindergarten, reduced student/teacher ratios as prescribed by the
McCleary Act will significantly impact building capacity for grades K-3. A recent survey
conducted as part of the K-3 Classroom Reduction Grant Program, authorized by SSB
6080, indicated that an additional 42 classrooms will be required to meet the proposed K-3
student/teacher ratio of 17:1. This is equivalent to a capacity deficit of 644. The results of
this survey were validated by WSU under the auspices of OPSI.
A complete inventory of District facilities, including capacities, is provided in Section III.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
- 7 -
III. INVENTORY AND CAPACITY OF FACILITIES
Renton School District’s capital facilities include both permanent structures and relocatable
(portable) classrooms. Permanent facilities are further categorized as either K-12
(traditional elementary, middle and high school configurations), Special Instructional Use
or Non-instructional Support Facilities. The District maintains a total of 30 permanent and
55 relocatable facilities serving a total student population of 15,276 (October 2016
headcount).
The District’s permanent K-12 facilities include 14 elementary schools, 3 middle schools, 3
high schools and a Secondary Learning Center. Three Special Instructional Use facilities
house the District’s early childhood, special education and alternative learning programs.
Support facilities include Kohlwes Education Center (admin.), Transportation Center,
Facilities Operations and Maintenance Center, Nutrition Services/Warehouse, Renton
Memorial Stadium and the Lindbergh Swimming Pool. Total permanent facilities
encompass 2,381,884 square feet, with 2,204,468 square feet (93%) devoted to K-12 and
instructional special use. See Appendix A for District Maps.
The District’s relocatable K-12 facilities are used primarily to address enrollment
fluctuations and to house students on a temporary basis until permanent facilities can be
constructed. For those reasons they are not considered a long-term solution for housing
students, and are not acknowledged in the calculation of the capacity of K-12 facilities. Of
the 55 relocatable facilities in the District’s inventory, 44 are “double portables” containing
two classrooms, and 11 are singles. Combined, they provide the District with a total of 99
relocatable classrooms encompassing 88,720 square feet of additional instructional space.
Table 1 below summarizes existing K-12 facility capacity. A complete inventory of
District facilities, including undeveloped property, follows. Facility capacity worksheets
may be found in Appendix B.
Type Elementary
Schools
Middle
Schools
High
Schools Total
Permanent 6,172 2,990 4,679 13,841
Relocatable 1,651 526 108 2,285
Total 7,823 3,516 4,787 16,126
EXISTING FACILITY CAPACITY
Table 1
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2017 Capital Facilities Plan Renton School District No. 403
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INVENTORY AND CAPACITY OF PERMANENT FACILITIES
NAME LOCATION AREA (sq. ft.)CAPACITY
Benson Hill 18665 - 116TH Ave. SE, Renton, WA 98058 67,533 558
Bryn Mawr 8212 S 118th St., Seattle, WA 98178 49,157 373
Campbell Hill 6418 S 124th St., Seattle, WA 98178 57,072 449
Cascade 16022 - 116th Ave. SE, Renton, WA 98058 59,164 344
Hazelwood 7100 - 116th Ave. SE, Newcastle, WA 98056 66161 545
Highlands 2727 NE 7th St., Renton, WA 98056 60,000 587
Honey Dew 800 Union Ave. NE, Renton, WA 98059 54,620 292
Kennydale 1700 NE 28th st., Renton, WA 98056 65,169 624
Lakeridge 7400 S 115th St., Seattle, WA 98178 52,958 299
Maplewood Heights 130 Jericho Ave., Renton, WA 98059 56,220 438
Renton Park 16828 - 128th Ave. SE, Renton, WA 98058 65,955 496
Sierra Heights 2501 Union Ave. NE, Renton, WA 98058 53,992 396
Talbot Hill 2300 Talbot Road, Renton, WA 98055 57,844 344
Tiffany Park 1601 Lake Youngs Way, Renton, WA 98058 58,758 427
Total Grades K-5 Capacity 824,603 6,172
Dimmitt 12320 - 80th Ave. S, Seattle 98178 109,070 996
McKnight 2600 NE 12th St., Renton, WA 98056 126,706 1,062
Nelsen 2403 Jones Ave. S, Renton, WA 98055 124,234 932
Total Grades 6-8 Capacity 360,010 2,990
Hazen 1101 Hoquiam Ave. NE, Renton, WA 98059 327,395 1,473
Lindbergh 16426 - 128th Ave. SE, Renton, WA 98058 242,662 1,170
Renton 400 S 2nd St., Renton, WA 98057 278,373 1,581
Secondary Learning Center 7800 S 132nd St., Renton, WA 98178 70,831 455
Total Grades 9-12 Capacity 919,261 4,679
Total Grade Levels K-12 2,103,874 13,841
Meadow Crest ECC 1800 Index Ave. NE, Renton, WA 98056 68,752 464
Sartori Education Center 315 Garden Ave. N, Renton, WA 98057
HOME Program - Spring Glen 2607 Jones Ave. S, Renton, WA 98055 7,005 84
Renton Academy - Spring Glen 2607 Jones Ave. S, Renton, WA 98055 24,837 48
Total Instructional Special Use 100,594 596
Total Instructional Facilities 2,204,468 14,437
Facilities Operations Center 7812 S 124th St., Seattle, WA 98178 21,894
Kohlwes Educational Center 300 SW 7th St., Renton, WA 98055 57,000
Lindbergh Pool 16740 - 128th Ave. SE, Renton, WA 98058 13,600
Nutrition Services/Warehouse 409 S Tobin St., Renton, WA 98057 27,466
Renton Memorial Stadium 405 Logan Ave. N, Renton, WA 98055 37,213
Transportation Center 420 Park Ave. N, Renton, WA 98057 20,243
Total Support Services 177,416
Total All Permanent Facilities 2,381,884
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AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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BLDG. ID LOCATION NUMBER OF
CLASSROOMS
SCHOOL
NO(S).
AREA (sq.ft.)STUDENT
CAPACITY
53 McKnight Middle 2 7/8 1,792 51
54 Nelsen Middle 2 7/8 1,792 51
55 Nelsen Middle 2 5/6 1,792 51
56 Nelsen Middle 2 3/4 1,792 51
57 Nelsen Middle 2 1/2 1,792 51
59 Lindbergh High 1 2 896 24
60 Lindbergh High 1 3 896 24
61 Lindbergh High 1 4 896 24
62 Talbot Hill Elementary 1 2 896 26
64 Talbot Hill Elementary 1 1 896 26
65 Dimmitt Middle 1 3 896 25
66 Dimmitt Middle 1 4 896 25
69 Honey Dew Elementary 2 3A/3B 1,792 52
70 Talbot Hill Elementary 1 3 896 26
72 McKnight Middle 2 1 1,792 51
73 Lakeridge Elementary 2 5/6 1,792 52
74 Sierra Heights Elementary 2 5/6 1,792 52
77 McKnight Middle 2 5/6 1,792 51
78 McKnight Middle 2 1/2 1,792 51
79 Dimmitt Middle 2 1/2 1,792 51
80 Honey Dew Elementary 2 2A/2B 1,792 52
81 Cascade Elementary 2 1/2 1,792 52
82 Sierra Heights Elementary 2 1/2 1,792 52
83 Lindbergh High 2 5 1,792 48
84 Maplewood Heights Elementary 2 5/6 1,792 52
85 Dimmitt Middle 1 5 896 25
86 Dimmitt Middle 1 6 896 26
87 Dimmitt Middle 1 7 896 25
88 Bryn Mawr Elementary 2 1/2 1,800 52
89 Bryn Mawr Elementary 2 3/4 1,800 52
90 Honey Dew Elementary 2 4A/4B 1,792 52
91 Honey Dew Elementary 2 1A/1B 1,792 52
92 Tiffany Park Elementary 2 1/2 1,792 52
93 Spring Glen 2 1/3 1,792 52
94 Spring Glen 2 2/4 1792 52
95 Campbell Hill Elementary 2 2A/2B 1,792 52
96 Campbell Hill Elementary 2 1A/1B 1,792 52
97 Cascade Elementary 2 3/4 1,792 52
98 Cascade Elementary 2 5/6 1,792 52
99 Lakeridge Elementary 2 7/8 1792 52
100 Lakeridge Elementary 2 3/4 1,792 52
101 Campbell Hill Elementary 2 3A/3B 1,792 52
102 Campbell Hill Elementary 2 4A/4B 1,792 52
103 Maplewood Heights Elementary 2 1/2 1,792 52
104 Maplewood Heights Elementary 2 3/4 1792 52
105 Maplewood Heights Elementary 2 7/8 1,792 52
106 Sierra Heights Elementary 2 3/4 1,792 52
107 Sierra Heights Elementary 2 7/8 1,792 52
108 Tiffany Park Elementary 2 3/4 1792 52
109 Bryn Mawr Elementary 2 5/6 1,792 52
110 Hazelwood Elementary 2 1A/1B 1792 52
111 Maplewood Heights Elementary 2 9/10 1792 52
112 Maplewood Heights Elementary 2 11/12 1792 52
113 Talbot Hill Elementary 2 1A/1B 1792 52
114 Talbot Hill Elementary 2 2A/2B 1792 52
Total 99 88,720 2,551
INVENTORY AND POTENTIAL CAPACITY OF RELOCATABLE CLASSROOMS
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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LOCATION ADDRESS RELOCATABLE FACILITY ID
AREA
(sq. ft.)CAPACITY
ELEMENTARY SCHOOLS
Bryn Mawr 8212 S 118th St., Seattle 98178 88, 89, 109 5,392 104
Campbell Hill 6418 S 124th St., Seattle 98178 95, 96, 101, 102 7,168 156
Cascade 16022 116th Ave. SE, Renton 98058 81, 97, 98 5,376 156
Hazelwood 7100 116th Ave. SE, Newcastle 98056 110 1,792 52
Honeydew 800 Union Ave. NE, Renton 98059 69, 80, 90, 91 7,168 208
Lakeridge 7400 S 115th St., Seattle 98178 73, 99, 100 5,376 130
Maplewood Heights 130 Jericho Ave. SE, Renton 98059 84, 103, 104, 105, 111, 112 10,752 260
Sierra Heights 2501 Union Ave. NE, Renton 98059 74, 82, 106, 107 7,168 208
Talbot Hill 2300 Talbot Rd. S, Renton 98055 62, 64, 70, 113, 114 6,272 182
Tiffany Park 1601 Lake Youngs Way SE, Renton 98058 92, 108 3,584 78
Elementary School Total 60,048 1,534
MIDDLE SCHOOLS
Dimmitt 12320 80th Ave. S, Seattle 98078 65, 66, 79, 85, 86, 87 6,272 179
McKnight 1200 Edmonds Ave. NE, Renton 98056 53, 72, 77, 78 7,168 205
Nelsen 2403 Jones Ave. S, Renton 98055 54, 55, 56, 57 7,168 205
Middle School Total 20,608 588
HIGH SCHOOLS
Lindbergh 16426 128th Ave. SE, Renton 98058 59, 60, 61, 83 4,480 121
High School Total 4,480 121
INSTRUCTIONAL SPECIAL USE
Spring Glen 2706 Jones Ave. S, Renton 98055 93, 94 3,584 88
Special Education Total 3,584 88
TOTAL ALL RELOCATABLE CLASSROOMS 88,720 2,331
RELOCATABLE FACILITY POTENTIAL CAPACITY BY SITE
UNDEVELOPED PROPERTY
Skyway Site 4.18 acres NW corner S Langston Rd. & 76th Ave. S
Cascade M.S. Site 21.9 acres SE 18th Street & Olympia Ave. SE
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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IV. ENROLLMENT PROJECTIONS
Renton School District six-year enrollment projections through the 2022-23 school year are
based on data published by the Office of the Superintendent of Public Instruction (OSPI).
OSPI utilizes the cohort survival method to forecast student enrollment projections for a
six-year period based on actual student headcounts documented for the previous six years.
Enrollment reports prepared by the District are submitted to OSPI on a monthly basis. The
District’s October 1, 2016 Enrollment Report and OSPI Report No. 1049, dated January 13,
2017, are included in Appendix C.
Renton School District six-year enrollment projections, found on the following page,
reflect adjustments to OSPI’s report based on the following:
1. Report structure has been modified to reflect middle school versus junior high
school grade level configuration.
2. Headcount includes only K-12 students attending comprehensive instructional
facilities and excludes students attending special education facilities or facilities
dedicated to alternative learning experiences.
Current projections indicate the most significant increase in enrollment over the next six
years will occur at the middle school grade levels, with a lower growth rate at high schools,
and the lowest growth rate occurring at the elementary grade levels (Table 2).
By the school year 2022-2023, the District can expect an overall student enrollment
increase of 5.0%, with a 1.3% increase at the elementary school level, a 12.1% increase at
the middle school level and a 6.3% increase at the high school level.
OCT. 2016
HEADCOUNT
2022-23
PROJECTION
ENROLLMENT
INCREASE
PERCENT
INCREASE
ELEMENTARY 7,622 7,721 99 1.3
MIDDLE 3,216 3,604 388 12.1
HIGH 4,279 4,549 270 6.3
TOTAL 15,117 15,874 757 5.0
PROJECTED ENROLLMENT GROWTH
Table 2 `
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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- - HEADCOUNT - -AVE. %
Oct. 1,2016 SURVIVAL 2017 2018 2019 2020 2021 2022
Kindergarten 1,285 1,288 1,290 1,291 1,293 1,294 1,296
Grade 1 1,265 102.17 1,313 1,316 1,318 1,319 1,321 1,322
Grade 2 1,350 99.61 1,260 1,308 1,311 1,313 1,314 1,316
Grade 3 1,305 97.84 1,321 1,233 1,280 1,282 1,284 1,285
Grade 4 1,237 98.00 1,279 1,294 1,208 1,254 1,257 1,259
Grade 5 1,180 98.95 1,224 1,265 1,281 1,196 1,241 1,244
Total K - 5 7,622 7,685 7,706 7,688 7,656 7,711 7,721
Grade 6 1,122 97.20 1,147 1,190 1,230 1,245 1,162 1,206
Grade7 1,054 100.20 1,124 1,149 1,192 1,232 1,247 1,164
Grade 8 1,040 98.87 1,042 1,112 1,136 1,179 1,219 1,233
Total 6 - 8 3,216 3,313 3,451 3,558 3,656 3,628 3,604
Grade 9 1,043 103.86 1,080 1,082 1,154 1,180 1,224 1,266
Grade 10 1,144 97.37 1,016 1,052 1,054 1,124 1,149 1,192
Grade 11 1,058 90.98 1,041 924 957 959 1,023 1,045
Grade 12 1,034 102.25 1,082 1,064 945 978 980 1,046
Total 9 - 12 4,279 4,218 4,122 4,110 4,241 4,376 4,549
Total K -12 15,117 15,216 15,279 15,356 15,554 15,715 15,874
CHANGE 99 63 77 198 161 159
% CHANGE 0.7%0.4%0.5%1.3%1.0%1.0%
- - - - PROJECTED ENROLLMENTS - - - -
ENROLLMENT PROJECTIONS BY COHORT SURVIVAL*
(KK Linear Projection)
RENTON SCHOOL DISTRICT No. 403
* Information adapted from OSPI Enrollment Projects Report No. 1049, January 13, 2017. Headcount and
projections do not include enrollment at Special Use facilities.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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V. ENROLLMENT DRIVEN FACILITY NEEDS
Table 3 compares the current permanent capacity of Renton School District facilities to
current and projected enrollment. For the school year 2022-2023, the table indicates a
significant deficit of 1,549 at the elementary level and a much less imposing deficit of 614
at the middle school level. Only at the high school level does the current capacity appear
adequate to handle projected 2022 -2023 enrollment.
Facility Type Permanent
Capacity Enrollment Surplus/(Deficit)2022-23
Enrollment
2022-23
Surplus/(Deficit)
Elementary 6,172 7,622 (1,450)7,721 (1,549)
Middle School 2,990 3,216 (226)3,604 (614)
High School 4,679 4,279 400 4,549 130
Total 13,841 15,117 (1,276)15,874 (2,033)
planning, design or construction phases.
CURRENT AND PROJECTED CAPACITY NEEDS
CURRENT PROJECTED1
Table 3
1. Projected surplus/deficit based on current permanent facilities and does not include facilities in the
The 2012 Bond Measure, approved by District constituents in April 2012, included several
provisions specifically targeting these deficits, including construction of a new middle
school and the acquisition of land for future development. A Capital Levy, passed by voters
in February 2016, will provide funding for a new Elementary School. A summary of the
2012 Bond Measure and the 2016 Capital Levy can be found in Appendix D.
Risdon Middle School, with a capacity of 850 students, is currently under construction and
is scheduled to open in fall 2017. Risdon will provide the necessary capacity to handle
projected enrollment up to and beyond the six-year period addressed by this Plan. The new
middle school is located near the northern District boundary, in the City of Newcastle, on
the site of the demolished Renton Academy (old Hazelwood Elementary), and adjacent to
Hazelwood Elementary.
At the elementary school level, 2012 Bond monies allocated for property acquisition were
used to purchase properties adjacent to the old Sartori Education Center to create a single
site, suitably sized, to support a new 650 student elementary school. The new Sartori
Elementary School, funded by the 2016 Capital Levy and scheduled to open Fall 2018, will
be the District’s first urban elementary school and its first magnet school, drawing students
from currently overcrowded facilities throughout the District. With its prime urban setting
along Renton’s Park Avenue North, the District is looking at opportunities to partner with
the City of Renton to make this development a true community resource.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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When completed, Sartori Elementary will greatly reduce the elementary school facility
deficit, but the need for additional elementary capacity will remain. A future bond measure
will be pursued to provide financing for that needed facility. Options are currently being
explored as how to best provide additional elementary school space with respect to existing
overcrowded facilities and areas of current and future development and growth. Until that
future funding is secured, remaining capacity deficit will continue to be mitigated by
temporary, relocatable facilities, with the knowledge that the District has virtually
maximized its use of portables at its elementary school sites.
While there appears to be no current deficit at the high school level, the District is aware
that additional facilities will be needed in the not too distant future. As an alternative to
building a fourth high school, the District is considering the expansion of its existing
campuses. Lindbergh High School is a potential candidate, given that it was originally
designed to accommodate an additional wing that was never constructed. Renton High
School also offers some expansion capabilities, which could involve the relocation of
several District support services located on that campus.
The District is currently developing a long range plan that will be addressing alternative
methods of increasing the capacity of its facilities at all grade levels, including early
childhood education, and alternative learning environments.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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VI. SIX-YEAR FINANCE PLAN
Capital facilities capacity improvements referenced in this Plan will be funded by a
recently passed 2016 Capital Levy, remaining funds from the 2012 Bond, impact fees
assessed and collected by King County and the cities of Bellevue, Newcastle and Renton,
and possible future bond initiatives or other unsecured funding. The District may also be
eligible for OSPI school construction assistance.
Risdon Middle School (Middle School No. 4), scheduled to open Fall 2017, represents the
final major project to be completed under the 2012 bond measure. Other capacity related
projects financed by that bond measure included land acquisition and the construction of
additional relocatable facilities at several elementary school sites.
The District’s intent in structuring its capital improvement programs is to maintain a
constant level of construction throughout the program period in order to optimize the
utilization of its management capabilities. The District utilizes a combination of in-house
project management (Capital Projects Office) and outside management consultants.
Estimated expenditures for capacity improvement projects over the duration of the Plan are
indicated in Table 4 below.
SIX-YEAR FINANCE PLAN
Capacity Improvement Projects
PROJECT 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 Total Secured2 Unsecured3
Risdon Middle School 8,500 8,500 8,500
Sartori Elementary 18,000 22,000 40,000 44,058
Elementary No. 16 4,000 20,248 24,747 48,995 48,995
Relocatable Classrooms 1,860 2,540 4,400 4,400
Land Acquisition 5,543 2,670 2,670 2,670 2,670 16,223 8,465 7,758
Total 33,903 24,540 6,670 22,918 27,417 2,670 118,118 65,423 56,753
1. Estimated expenditures based on total project cost including hard and soft costs.
3. Unsecured funds include OSPI School Construction Assistance, future school impact fees and future bond initiatives.
Funding ($1,000s)Estimated Expenditures1 ($1,000s)
2. Secured funding includes 2012 bond monies, 2016 levy, previously collected school impact fees, and proceeds from
sale of surplus properties.
Table 4
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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AGENDA ITEM #7. e)
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VII. IMPACT FEES
The GMA empowers jurisdictions to assess and collect impact fees as a means of
supplementing the funding of additional public facilities necessitated by new development.
In the case of public schools, impact fees are assessed only on residential development.
To determine an equitable school impact fee throughout unincorporated King County, King
County Code 21A was adopted, establishing an impact fee formula that has in turn been
adopted by the cities of Bellevue, Newcastle and Renton, in their respective enabling
ordinances. The formula requires that school districts establish “Student Generation
Factors” that estimates the number of students generated by each new single or multi-
family residential unit constructed, and to establish district-specific construction costs that
are unique to that district. Refer to Appendix G for substantiating documentation on
Student Generation Factors.
Other factors influencing impact fees include:
Site Acquisition Costs - the estimated cost per acre to purchase property.
Building Acquisition Cost - the estimated cost to construct facilities unique to the
district. New Facility Cost Models are provided in Appendix G.
Temporary Facility Cost - the estimated cost per classroom to purchase and install a
relocatable classroom, including site work and utilities.
State Funding Assistance Credit - the amount of funding provided by the State, subject
to District eligibility, based on a construction cost allocation and funding assistance
percentage established by the State.
Beginning in 2013, the District introduced a Voluntary District Fee Adjustment component
into the prescribed impact fee formula in response to the declining, and then slowly
recovering, economy. This was discontinued in 2016 given improved economic
conditions, especially within the construction industry.
Based on the Growth Management Act and King County Code 21A, impact fees for the
plan year 2017 are:
Single-Family Units $ 7,772
Multi-Family Units $ 1,570
Single-Family and Multi-Family Fee Calculation spreadsheets follow.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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((1 + i)t - 1
i (1 + i)t
SITE ACQUISITION COST
FACILITY SITE AREA COST PER ACRE STUDENTS STUDENT FACTOR COST
A1 Elementary 10 550,000 600 0.359 $3,291
A2 Middle 0 550,000 850 0.128 $0
A3 High 40 550,000 1250 0.126 $2,218
A Total 0.613 $5,508
BUILDING ACQUISITION COST
COST IN 2017 $ STUDENTS STUDENT FACTOR COST
B1 Elementary 93.21%28,751,512 600 0.359 $16,035
B2 Middle 94.59%40,101,598 850 0.128 $5,712
B3 High 99.52%0 1250 0.126 $0
B Total 96.75%0.613 $21,747
TEMPORARY BUILDING ACQUISITION COST
COST PER CLASS STUDENTS STUDENT FACTOR COST
C1 Elementary 6.79%171,600 24 0.359 $174
C2 Middle 5.41%171,600 26 0.128 $46
C3 High 0.48%171,600 26 0.126 $0
C Total 3.25%0.613 $220
STATE FUNDING ASSISTANCE CREDIT
COST INDEX SPI SQ FT MATCH %STUDENT FACTOR CREDIT
D1 213.23 90 0.3822 0.359 ($2,633)
D2 213.23 117 0.3822 0.128 ($1,220)
D3 213.23 130 0.3822 0.126 $0
D Total 0.613 ($3,854)
TAX CREDIT (TC) *
AVERAGE ASSESSED VALUE (AAV)375,989
INTEREST RATE FOR BONDS (i)3.95%
TERM (t = MAXIMUM 10)10
TAX RATE (r)0.00264198
TC Total ($8,077.09)($8,077)
FACILITY CREDIT $0
TOTAL FEE $15,545
50% DEVELOPER FEE OBLIGATION $7,772
IMPACT FEE $7,772
SINGLE-FAMILY RESIDENCE FEE CALCULATION
* TAX CREDIT (TC) = NPV (net present value) x AAV x r where: NPV =
AAV = Average Assessed Value
r = Tax Rate
i = Bond Interest Rate as of 03/2017
t = Bond Term
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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((1 + i)t - 1
i (1 + i)t
SITE ACQUISITION COST
FACILITY SITE AREA COST PER ACRE STUDENTS STUDENT FACTOR COST
A1 Elementary 10 550,000 600 0.091 $834
A2 Middle 0 550,000 850 0.027 $0
A3 High N/A 40 550,000 1250 0.032 $563
A Total 0.150 $1,397
BUILDING ACQUISITION COST
COST IN 2016 $ STUDENTS STUDENT FACTOR COST
B1 Elementary 93.21%28,751,512 600 0.091 $4,065
B2 Middle 94.59%40,101,598 850 0.027 $1,205
B3 High N/A 99.52%0 1250 0.032 $0
B Total 96.75%0.150 $5,269
TEMPORARY BUILDING ACQUISITION COST
COST PER CLASS STUDENTS STUDENT FACTOR COST
C1 Elementary 6.79%171,600 24 0.091 $44
C2 Middle 5.41%171,600 26 0.027 $0
C3 High N/A 0.48%171,600 26 0.032 $0
C Total 3.25%0.150 $44
STATE FUNDING ASSISTANCE CREDIT
COST INDEX SPI SQ FT MATCH %STUDENT FACTOR CREDIT
D1 213.33 90 0.3822 0.091 ($668)
D2 213.33 117 0.3822 0.027 ($258)
D3 213.33 130 0.3822 0.032 $0
D Total 0.150 ($925)
TAX CREDIT (TC) *
AVERAGE ASSESSED VALUE (AAS)123,175
INTEREST RATE FOR BONDS (i)3.95%
TERM (MAXIMUM 10)10
TAX RATE (r)0.00264198
TC Total ($2,646.08)($2,646)
FACILITY CREDIT $0
FEE $3,140
50% DEVELOPER FEE OBLIGATION $1,570
IMPACT FEE $1,570
MULTI-FAMILY RESIDENCE FEE CALCULATION
* TAX CREDIT (TC) = NPV (net present value) x AAV x r where: NPV =
AAV = Average Assessed Value
r = Tax Rate
i = Bond Interest Rate as of 03/2017
t = Bond Term
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
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AGENDA ITEM #7. e)
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XIII. APPENDICES
APPENDIX A: DISTRICT MAPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
APPENDIX B: CAPACITY WORKSHEETS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
APPENDIX C: HEADCOUNT & PROJECTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . .27
APPENDIX D: 2012 BOND MEASURE SUMMARY . . . . . . . . . . . . . . . . . . . . . . . .29
APPENDIX E: 2016 CAPITAL LEVY SUMMARY . . . . . . . . . . . . . . . . . . . . . . . . 31
APPENDIX F: STUDENT GENERATION FACTORS . . . . . . . . . . . . . . . . . . . . . . .33
APPENDIX G: SCHOOL COST MODELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
APPENDIX H: CHANGES FROM PREVIOUS PLAN . . . . . . . . . . . . . . . . . . . . . . .39
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APPENDIX A
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RSD BOUNDARY MAP - MUNICIPALITY OVERLAY
RENTON
SCHOOL
DISTRICT
AGENDA ITEM #7. e)
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APPENDIX B
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AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX B
- 25 -
ASSUMPTIONS Student/Teacher Ratio
\Grades K - 1 20
Grade 2 22
Grade 3 24
Grades 4 - 5 29
Special Ed.12
Scheduling Efficiency 1.00
Program Efficiency 1.00
TOTAL K-1 2 3 4-5 SPED CAPACITY TOTAL K-1 2 3 4-5 SPED CAPACITY
BENSON HILL 24 10 4 4 6 0 558 0 0 0 0 0 0 0 558
BRYN MAWR 17 8 4 4 1 0 373 6 0 0 0 4 2 140 513
CAMPBELL HILL 21 8 0 4 5 4 449 7 0 4 0 2 1 158 607
CASCADE 16 8 4 4 0 0 344 6 0 0 3 3 0 159 503
HAZELWOOD 24 9 4 5 5 1 545 2 0 0 0 2 0 58 603
HIGHLANDS 25 10 4 4 7 0 587 0 0 0 0 0 0 0 587
HONEY DEW 14 9 4 1 0 0 292 8 0 0 3 5 0 217 509
KENNYDALE 27 8 4 5 8 2 624 0 0 0 0 0 0 0 624
LAKERIDGE 14 6 3 3 1 1 299 6 0 0 0 5 1 157 456
MAPLEWOOD HEIGHTS 21 11 5 4 0 1 438 10 0 0 2 8 0 280 718
RENTON PARK 22 8 3 3 6 2 496 0 0 0 0 0 0 0 496
SIERRA HEIGHTS 18 9 4 0 4 1 396 8 0 0 5 3 0 207 603
TALBOT HILL 16 8 3 2 2 1 344 7 0 0 3 4 0 188 532
TIFFANY PARK 19 6 3 3 5 2 427 3 0 0 0 3 0 87 514
TOTAL 278 118 49 46 50 15 6,172 63 0 4 16 39 4 1,651 7,823
PERMANENT CLASSROOMS TOTAL
CAPACITY
RELOCATABLE CLASSROOMSSCHOOL
ELEMENTARY SCHOOL CAPACITY
ASSUMPTIONS Student/Teacher Ratios
Core Classes 29:1 29
Band/Orchestra 40:1
Choir 50:1
PE 35:1
All Other 31:1
Scheduling Efficiency 0.83
Program Efficiency 0.95
TOTAL GENERAL SCI PE DRAMA COMP CTE ART MUSIC SPED OTHER CAPACITY TOTAL SPEC. USE CAPACITY
DIMMITT 43 26 2 4 1 1 4 1 2 2 0 996 7 0 160 1156
McKNIGHT 47 22 8 4 1 2 2 1 3 4 0 1062 8 0 183 1245
NELSEN 47 18 8 3 1 3 2 1 2 9 0 932 8 0 183 1115
TOTAL 137 66 18 11 3 6 8 3 7 15 0 2990 23 0 526 3516
ASSUMPTIONS Student/Teacher Ratios
Core Classes 29 29
Band/Orchestra 40:1
Choir 50:1
PE 40:1
All Other 31:1
Scheduling Efficiency 0.83
Program Efficiency 0.90
TOTAL GENERAL SCI PE DRAMA COMP CTE ART MUSIC SPED OTHER CAPACITY TOTAL SPEC. USE CAPACITY
HAZEN 77 48 6 5 3 6 4 3 2 9 0 1473 0 0 0 1473
LINDBERGH 59 34 4 4 4 4 3 3 3 5 0 1170 5 0 108 1278
RENTON 78 44 6 5 6 7 5 3 2 5 0 1581 0 0 0 1581
SLC 27 19 1 1 1 2 1 1 0 1 5 455 0 0 0 455
SCHOOL PERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLES TOTAL
CAPACITY
MIDDLE SCHOOL CAPACITY
PERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLESSCHOOL TOTAL
CAPACITY
HIGH SCHOOL CAPACITY
ASSUMPTIONS Student/Teacher Ratios
Core Classes 29 29
Band/Orchestra 40:1
Choir 50:1
PE 40:1
All Other 31:1
Scheduling Efficiency 0.83
Program Efficiency 0.90
TOTAL GENERAL SCI PE DRAMA COMP CTE ART MUSIC SPED OTHER CAPACITY TOTAL SPEC. USE CAPACITY
HAZEN 77 48 6 5 3 6 4 3 2 9 0 1473 0 0 0 1473
LINDBERGH 59 34 4 4 4 4 3 3 3 5 0 1170 5 0 108 1278
RENTON 78 44 6 5 6 7 5 3 2 5 0 1581 0 0 0 1581
SLC 27 19 1 1 1 2 1 1 0 1 5 455 0 0 0 455
TOTAL 241 145 17 15 14 19 13 10 7 20 5 4679 5 0 108 4788
SCHOOL PERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLES TOTAL
CAPACITY
HIGH SCHOOL CAPACITY
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX B
- 26 -
ASSUMPTIONS Student/Teacher Rations
General 24:1
Special Ed.12:1
PE 35:1
TOTAL GENERAL SPEC. ED.SPEC. USE CAPACITY TOTAL SPEC. USE CAPACITY
SPRING GLEN 10 3 6 1 144 4 1 96 240
MEADOW CREST 21 21 0 4 504 0 0 0 504
SARTORI 0 0 0 0 0 0 0 0 0
TOTAL 31 648 4 0 96 744
TOTAL
CAPACITYSCHOOLPERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLES
SPECIAL EDUCATIONAL FACILITY CAPACITY
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX C
- 27 -
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX C
- 28 -
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX D
- 29 -
2012 BOND MEASURE SUMMARY
NEW FACILITIES
New Middle School
119,000 sf
Located at Renton Academy site
EXISTING FACILITIES UPGRADES
Lindbergh Pool Upgrades
SITE RELATED UPGRADES
Parking Lot and Sidewalk Upgrades
Elementary Field Upgrades
SAFETY AND SECURITY
Add Emergency Generators
Fire Alarm and Smoke Detector Upgrades
Security System Upgrades
ENERGY CONSERVATION
Boiler Upgrades
Parking Lot Lighting and Controls
Heating Systems Upgrades
BUILDING UPGRADES
Exterior Upgrades
Roofing Replacements
Replace Gutters and Downspouts
Interior Upgrades
Upgrade/Replace Interior Finishes and Materials
Electrical – Replace/Upgrade System Components
Plumbing – Replace/Upgrade System Components
Mechanical – Replace/Upgrade System Components
Portables
Replace Aging Portables
LAND ACQUISITION
For Future Planning
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX D
- 30 -
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX E
- 31 -
Renton School District No. 403
2016 CAPITAL LEVY
Proposed Projects
The Major Project
New Elementary School # 15
Other Projects
Site Related
Parking Lot
Upgrades Track
and Field
Upgrades
Upgrade Reader
Boards
Upgrade Playground Equipment
Energy Conservation
Boiler and Heat Pump Upgrades
Domestic Water
Upgrades Unit
Ventilator
Upgrades Building
Controls Upgrades
Building Upgrades
Corridor, Commons and Gymnasium
Upgrades Replace Roofs, Gutters and
Downspouts Window / Storefront
Replacement or Upgrades Upgrade
Doors
Upgrade Independent Learning Centers and Health Areas
Exterior Finish System Repair and Paint
Clean and Seal Exterior Masonry and Moisture Protection
Courtyard Upgrades
Electrical Upgrades
Mechanical / Plumbing Upgrades
Other
Planning and Property Acquisition
Portable Classrooms
Safety and Security
February 22nd, 2016
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX E
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AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX F
- 33 -
STUDENT GENERATION FACTORS
The formula for determining school impact fees, as established by King County Council
Ordinance 11621, Attachment A, requires that school districts provide “student factors
based on district records of average actual student generation rates for new developments
constructed over a period of not more than five years prior to the date of the fee
calculation.” The Ordinance also provides that, in the event this information is not
available in the District, “data from adjacent districts, districts with similar demographics,
or county-wide averages must be used.”
King County currently assesses and collects impact fees on behalf of eleven school
districts, including Renton School District. Of those eleven districts, seven districts
conduct their own surveys to develop their unique student generation factors based on
district records and actual development data. The remaining four districts, including
Renton, rely on averages of student factors developed by other districts.
In accordance with King County Ordinance 11621, Attachment A, the District has chosen
to use a county-wide average based on all districts that have performed their own student
generation factor surveys as well as those that have similarly relied on county-wide data.
The Student Generation Factors in the table below represent an average of the student rates
calculated by the other ten school districts.
STUDENT GENERATION FACTORS
ELEMENTARY
(K-5)
MIDDLE SCHOOL
(6-8)
HIGH SCHOOL
(9-12)TOTAL
SINGLE-FAMILY 0.359 0.128 0.126 0.613
MULTI-FAMILY 0.091 0.027 0.032 0.150
Table 5
The table on the following page details the student generation factors developed by the
Districts referenced above, and the averages used in this Plan’s impact fee calculations.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX F
- 34 -
COUNTY-WIDE STUDENT GENERATION FACTORS
DISTRICT K-5 6-8 9-12 TOTAL K-5 6-8 9-12 TOTAL
Auburn 0.226 0.082 0.094 0.402 0.072 0.022 0.044 0.138
Enumclaw 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150
Federal Way 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150
Issaquah 0.481 0.203 0.183 0.867 0.153 0.057 0.051 0.261
Kent 0.257 0.070 0.138 0.465 0.111 0.022 0.039 0.172
Lake Washington 0.410 0.128 0.099 0.637 0.062 0.016 0.014 0.092
Northshore 0.333 0.109 0.094 0.536 0.026 0.006 0.010 0.042
Tahoma 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150
Riverview 0.350 0.128 0.131 0.609 0.102 0.029 0.031 0.162
Snoqualmie Valley 0.459 0.179 0.146 0.784 0.112 0.036 0.034 0.182
TOTAL 3.594 1.284 1.264 6.143 0.911 0.269 0.319 1.499
AVERAGE 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150
SINGLE-FAMILY MULTI-FAMILY
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX G
- 35 -
FACILITY COST MODELS
Facility cost models are a calculation of the cost to construct educational facilities unique
to the District. This is accomplished by utilizing both District specific data as well as
information available from OSPI.
OSPI constants are factors established by OSPI as part of its School Construction
Assistance Program. State Funding Assistance Percentages are unique to individual school
districts while the Construction Cost Allocation (per square foot of construction) is
constant throughout the state. The State Area Allocation (per student) is used solely by
OSPI to determine a District’s eligibility for state funding. It is not meant to represent or
reflect the unique spatial needs of a District necessary to provide its adopted programs and
standard of service.
The District Area Allocation utilized in the cost models reflects historical data from
previously constructed facilities, or facilities currently under construction, adjusted to
reflect current programs, anticipated funding and other topical issues. The applied Cost per
Square Foot is an average of recently bid school projects of similar grade levels in the
Puget Sound Region, as reported by OSPI.
Elementary and Middle School Cost Models follow.
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX G
- 36 -
ELEMENTARY SCHOOL COST MODEL
FACILITY INFORMATION
Building Site Work
Student capacity 600 Area (acres)5.25
SF per student 126 Cost per acre $550,000
Generic classrooms 30 Right-of-way LF 2,000
Gym and cafeteria Separate Right-of-way cost per LF $400
Building area (SF)75,500 Utility improvements $300,000
Cost per SF $302
Demolition Site Preparation
Area (SF)67,500 Area (acres)5.25
Cost per SF $15 Cost per acre $30,000
CONSTRUCTION COST
Demolition $1,012,500
Site prep $157,500
Building $22,764,722
Site work $2,887,500
Right-of-way improvements $800,000
Off-site utility improvements $300,000
Subtotal $27,922,222
Cost per SF $370
SOFT COSTS
Professional fees 12.0%$3,350,667
Sales tax 9.5%$2,652,611
Change Order Contingency 6.0%$1,568,910
Permits 1.5%$392,228
Special inspections 1.5%$392,228
Art 1.0%$261,485
Work under separate contract 1.0%$261,485
Temporary Facilities/Moving & Storage 1.0%$261,485
Furniture, fixtures & equipment 8.0%$2,091,880
Project management 2.5%$653,713
District administration 1.5%$392,228
Mitigation 2.0%$522,970
Project contingency 6.0%$1,675,333
53.5%Subtotal $14,477,221
CONSTRUCTION COSTS + SOFT COSTS $42,399,443
ESCALATION Year Inflation Rate Amount
2017 2.97%$43,658,707
2018 2.89%$44,920,443
2019 2.81%$46,182,708
2020 2.82%$47,485,060
2021 2.78%$48,805,145
2022 2.93%$50,235,136
Note: Amounts do not include property acquisition
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX G
- 37 -
MIDDLE SCHOOL COST MODEL
FACILITY INFORMATION
Building Site Work
Student capacity 850 Area (acres)11
SF per student 140 Cost per acre $400,000
Generic classrooms 31 Right-of-way LF 1,000
Building area (SF)119,000 Right-of-way cost per LF $350
Cost per SF $276 Utility improvements $231,000
Demolition/Abatement Site Preparation
Area (SF)52,924 Area (acres)11
Cost per SF $15 Cost per acre $30,000
CONSTRUCTION COST
Demolition $793,860
Site prep $330,000
Building $32,840,073
Site work $4,400,000
Right-of-way improvements $350,000
Off-site utility improvements $231,000
Subtotal $38,944,933
Cost per SF $327
SOFT COSTS
Professional fees 12.0%$4,673,392
Sales tax 10.0%$3,894,493
Change Order Contingency 7.0%$1,830,395
Permits 1.0%$261,485
Special inspections 0.5%$130,743
Art 0.5%$130,743
Work by separate contract 1.0%$261,485
Temporary Facilities 0.5%$130,743
Moving and Storage 0.5%$130,743
Furniture, fixtures & equip.8.0%$2,091,880
Project management 2.0%$522,970
District administration 1.5%$392,228
Mitigation 2.0%$522,970
Project contingency 7.0%$2,726,145
Subtotal $17,700,413
CONSTRUCTION COSTS + SOFT COSTS $56,645,346
ESCALATION Year Inflation Rate Amount
2017 2.97%$58,327,713
2018 2.89%$60,013,384
2019 2.81%$61,699,760
2020 2.82%$63,439,693
2021 2.78%$65,203,317
2022 2.93%$67,113,774
Note: Amounts do not include property acquisition
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX G
- 38 -
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX H
39
*
2016 2017 CHANGE
Elementary 6,162 6,172 10
Middle 3,121 2,990 -131
High 5,242 4,679 -563
Total 14,525 13,841 -684
2016 2017 CHANGE
Elementary 7,641 7,622 -19
Middle 3,177 3,216 39
High 4,260 4,279 19
Total 15,078 15,117 39
2016 2017 CHANGE
Single-Family 6,432 7,772 1,340
Multi-Family 1,448 1,570 122
2016 2017 CHANGE
Single-Family
Elementary 0.322 0.359 0.037
Middle 0.118 0.128 0.010
High 0.108 0.126 0.018
Total 0.548 0.613 0.065
Multi-Family
Elementary 0.094 0.091 -0.003
Middle 0.032 0.027 -0.005
High 0.034 0.032 -0.002
Total 0.160 0.150 -0.010
2016 2017 CHANGE
Land Acquisition/Acre 468,000 550,000 82,000
Temp Bldg Acquisition 171,600 171,600 0
State Match Percentage 0.3944 0.3822 -0.0122
Ave. Assessed Value - Single 337,687 375,989 38,302
Ave. Assessed Value - Multi 135,692 123,175 -12,517
Bond Interest Rate 3.27%3.95%0.68%
Tax Rate / $1000 2.5714 2.64198 0.07058
ADDITIONAL IMPACT FEE FACTORS
IMPACT FEES
CHANGES FROM PREVIOUS PLAN
ACTUAL STUDENT ENROLLMENT (October Headcount)
PERMANENT STUDENT CAPACITY
STUDENT GENERATION FACTORS
AGENDA ITEM #7. e)
2017 Capital Facilities Plan Renton School District No. 403
APPENDIX H
40
*
AGENDA ITEM #7. e)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING BY
REFERENCE THE CURRENT CAPITAL FACILITIES PLANS FOR KENT, ISSAQUAH,
AND RENTON SCHOOL DISTRICTS.
WHEREAS, under Section 4-1-190 of Chapter 1, Administration and Enforcement, of
Title IV (Development Regulations), the City of Renton has heretofore collected school impact
fees on behalf of the Kent, Issaquah, and Renton School Districts; and
WHEREAS, the Kent, Issaquah, and Renton School Districts each have requested that the
City of Renton adopt their District's current Capital Facilities Plans; and
WHEREAS, the rate charged on behalf of each District is listed in the 2017-2018 City of
Renton Fee Schedule;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I.The above recitals are found to be true and correct in all respects.
SECTION II.The City Council of the City of Renton hereby adopts by reference as if
fully set forth herein the following Capital Facilities Plans:
A. The Kent School District Capital Facilities Plan 2017-2018 - 2022-2023, dated
April 2017;
B. The 2017 Capital Facilities Plan of Issaquah School District No. 411, dated May
24, 2017; and
C. The 2017 Capital Facilities Plan of Renton School District No. 403, dated May
2017.
AGENDA ITEM #7. e)
RESOLUTION NO. _______
2
SECTION III.Copies of each Capital Facilities Plan adopted herein by reference will be
on file with the City Clerk.
PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2017.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _______________________, 2017.
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Shane Moloney, City Attorney
RES.1742:8/10/17:scr
AGENDA ITEM #7. e)
AB - 2004
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Rainier Avenue South - Phase 4 (South 3rd Street to NW 3rd Place)
(TIP #7), Supplemental Agreement No. 2 to CAG-15-089 with KPG, P.S.
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Derek Akesson, Project Manager
EXT.: 7337
FISCAL IMPACT SUMMARY:
The total project budget is $22,500,000. The grant revenue secured to date is $2,600,000 for design. Th e
budget for 2017 is $1,631,000 (per 2017 carryforward). The expenditure required for Supplemental
Agreement No. 2 to CAG-15-089 is $712,344.34. With this agreement, the maximum amount payable on CAG -
15-089 is $1,233,974.46.
SUMMARY OF ACTION:
Rainier Avenue South – Phase 4 (South 3rd Street to NW 3rd Place) continues the infrastructure improvements
to the Rainier Avenue South corridor. The approximate project limits of Phase 4 are between South 3rd Street
and NE 3rd Place. Similar to Phase 3, this new phase includes infrastructure improvements for enhanced
transit mobility and traffic and pedestrian safety.
Pursuant to Policy and Procedure 250-02, KPG, P.S. was selected for engineering services on this project.
Supplemental Agreement No. 2 provides for the following:
1. 30% design plans, cost estimate and design report.
2. Corridor-wide screening for hazardous substances.
3. Preliminary right-of-way acquisition plans and estimate.
4. Geotechnical report on subsurface conditions in project limits.
5. Design coordination with public and private utilities.
6. Coordination with WSDOT for channelization plan and project analysis approval.
7. Environmental permitting support.
8. Traffic analysis update.
EXHIBITS:
A. SUPPLEMENTAL AGREEMENT NO. 2 TO CAG-15-089
B. VICINITY MAP
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 2 to contract CAG-15-089 with
KPG, P.S. for the Rainier Avenue South – Phase 4 (South 3rd Street to NW 3rd Place) (TIP #7) in the amount of
$712,344.34, which brings the maximum amount payable on this contract to $1,233,974.46.
AGENDA ITEM #7. f)
A _T Washington StateVIDepartmentofTransportation
Supplemental Agreement
Number 2:_?_____:
OriginalAgreementNumber
CAG-15-089
Organizationand Address
KPG,P.S.
3131 Elliot Ave.Ste.400
Seattle.WA 98121
Phone:253-627-0720
ProjectNumber ExecutionDate CompletionDate
ProjectTitle NewMaximumAmountPayable
DescriptionofWork
Provide engineering services for Rainier Ave South -Phase 4 including:30%design plans,cost estimate and design report;
corridor-wide screening for hazardous substances;preliminary right of way acquisition plans and estimate;geotechnical report on
subsurface conditions in project limits;design coordination with public and private utilities;coordination with WSDOT for
channelization plan and project analysis approval,environmental pennitting support and traffic analysis update.
The Local Agency of
desires to supplement the agreement entered in to with KPG P-3-
and executed on _M23/NIL and identi?ed as Agreement No.CAG-15-089
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1,SCOPE OF WORK,is hereby changed to read:
The General Scope of Work of the Original Agreement and Supplemental Agreement No.1 is supplemented to include the attached
Exhibit 3.
II
Section IV,TIME FOR BEGINNINGAND COMPLETION,is amended to change the number of calendar days
for completion of the work to read;The com letion date is Chan ed from I2/3 I/2017 to I2/31/20l9
lll
Section V,PAYMENT,shall be amended as follows:
See attached Exhibits "A",1.D and E.
as set forth in the attached ExhibitA,and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above,please sign in the Appropriate
spaces below and return to this of?ce for ?nal action.
By;Jason Fritzler KPG By;Denis Law,Mayor
ConsultantSignature ApprovingAuthoritySignature
Date
DOT Form 140-063
Revised 09/2005
AGENDA ITEM #7. f)
Exhibit "A"
Summary of Payments
Total'I I #2BasicAgreementSuppement#1 Supp ement (See Exhibit 1)
Direct Salary Cost $36,016.47 $91,597.56 $196,612.65 $324,226.68
Overhead
47,358.06 120,441.63 2 8,525.97 426,325.66(Including Payroll Additives)S S 5
Direct Non-Salary Costs $406.80 $140,104.47 $145,642.84 $286,154.11
$10,304.94 $27,479.27 $58,983.80 $97,268.01
$94,586.27 $379,622.93 $659,765.26 $1,133,974.46
AGENDA ITEM #7. f)
Exhibit 1
Maximum Amount Payable Summary
A/EProfessional Services Contract with KPG,P.S.,CAG-15-O89,Supplement No.2
Rainier Ave S -S 3rd St to NW 3rd Pl (aka Rainier Ave Phase 4)
Total Total Total
Original +Sup.#1 Sup.#2 only Original +Sup.#'s 1 &2
Total Amount Authorized $474,209.20 $659,765.26 $1,133,974.46
Management Reserve Fund $47,420.92 $52,579.08 $100,000.00
Maximum Amount Payable $521,630.12 $712,344.34 $1,233,974.46
Total =$100,000.00
AGENDA ITEM #7. f)
EXHIBIT3
MODIFIES EXHIBITA OF THE ORIGINALAGREEMENTAND EXHIBIT2 OF SUPPLEMENT1
SCOPE or WORK
SUPPLEMENT 2
AGENCY:CITYor RENTON
CONSULTANT:KPG,P.S.(KPG,Inc.)
CONTRACT:CAG-15-089
PROJECT:RAINIERAVE 5 -s 3"‘St to NW 3"’Pl
A.PROJECTDESCRIPTION
The City of Renton is planning to continue infrastructure improvements to the Rainier Ave S
corridor with a new Phase 4.The approximate project limits of the new phase are between S 3”‘
St and NW 3'“Pl.Similar to Phase 3,this new phase includes infrastructure improvements for
enhanced transit mobility,traffic safety and pedestrian safety.The goals of Phase 4 are to
enhance traffic flow,improve safety,eliminate sub-standard conditions and provide an enhanced
pedestrian environment.
B.PURPOSE
The City of Renton (AGENCY)is requesting A&E Professional Services from KPG,P.S.
(CONSULTANT)for the design of the Rainier Ave S —S 3rd Street to NE 3rd Place Project
(PROJECT).The design of this project is being conducted in multiple phases.Design Phase 1 of
this project was completed in January 2016.Design Phase 2 of this project was substantially
complete in March 2017.This supplemental agreement covers the Scope of Work (SCOPE)
required to complete Design Phase 3 (PHASE3).PHASE3 includes the following:
1.develop 30%design plans,cost estimate and design report,
2.perform a corridor—widescreening for hazardous substances,
3.develop preliminary right of way plans and estimate,
.geotechnical report on subsurface conditions in project limits,
5.design coordination with public and private utilities,
6.coordination with WSDOT for channelization plan and project analysis approval;
7.environmental permitting support,
8.traffic analysis update
-5
The AGENCYanticipates future design phases will include right of way acquisition support,final
plans,specifications and estimate and engineering support during construction.The AGENCY
anticipates that these future design phases will be initiated through a supplement agreement to
this contract.
City of Renton Page 1 of25 KPG
Rainier Ave 5 —S 3"’St to NW 3"’PI
Supplement 2 10/2/2017
AGENDA ITEM #7. f)
C.DESIGN CRITERIA
The design of this PROJECTshall be in accordance with the following:
0 WSDOT LocalAgency Guidelines (LAG),M 36-63,April 2017
0 WSDOT Design Manual,M 22-01,July 2017
0 WSDOT Pavement Policy,June 2015
o WSDOT Geotechnical Design Manual,M 46-03,May 2015
o WSDOT Highway Runoff Manual,M 31-16,February 2016
0 WSDOT Hydraulics Manual,M 23-03,January 2015
0 WSDOT Right of Way Manual,M 26-01,November 2016
0 WSDOT Roadside Manual,M-25-30,February 2016
o WSDOT Traffic Manual,M 51-02,July 2015
0 FHWA Manual on Uniform Traffic Control Devices (MUTCD),2009 Edition
0 AASHTOA Policy on Geometric Design of Highways and Streets,2011 Edition
0 AASHTORoadside Design Guide,2011 Edition
0 AASHTO LRFDSpecifications for Structural Supports for Highway Signs,Luminaires,and
Traffic Signals,2015 Edition
0 City of Renton Standard Details
0 King County Surface Water Design Manual,2016
0 City of Renton Amendments to the 2016 King County Surface Water Design Manual
0 Washington State Dept.of Health Water System Design Manual,DOH 331-123,December
2009
0 City of Renton Watery System Plan,2012,AppendixJ
0 Washington State Dept.of Ecology,Criteria for Sewage Works Design,98-37 WQ,August
2008
The project construction specifications shall be based on the WSDOT Standard Specifications.At
this 30%design phase,no special provisions are to be developed.However,design decisions for
this phase must consider requirements specified in the WSDOT Standard Specifications.The
edition to be utilized for the construction contract provisions will be determined at a later date
and specified in a future supplement for the final engineering design phase.
D.GENERALASSUMPTIONS
The following SCOPE and associated costs are based on the assumptions outlined below:
0 FHWA Surface Transportation Program (STP)funds are being utilized for design services
included in this contract.Therefore,this contract is subject to all rules and regulations
associated with this funding source.
0 Any task or deliverable requested by the AGENCYthat is not specifically defined in this
SCOPEwill not be performed by the CONSULTANT unless one of the following occur:
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V The CONSULTANTprovides a written request to the AGENCYto use Management
Reserve funds.This request shall summarize the scope of additional work,
estimated hours and associated direct salary costs by task and adjustment in total
fee.Once received,the AGENCY will evaluate the request.If approved,the
AGENCYwill issue a Notice to Proceed in writing.Once received,the CONSULTANT
may proceed with the additional work.
/The CONSULTANT provides a draft supplemental agreement to the AGENCYfor
review and negotiation.The supplemental agreement shall be complete,including
the scope of additional work,estimated hours and associated direct salary costs
by task,adjustment in total fee and total amount authorized for the contract.The
AGENCY will review the supplement agreement.Once complete,further
negotiations may occur between the parties.Once a scope of work and budget is
agreed to,two (2)complete signed originals will be delivered to the AGENCY,by
the CONSULTANT,for execution by the AGENCY.Once executed,the AGENCYwill
issue a Notice to Proceed in writing.Once received,the CONSULTANT may
proceed with the additional work.
0 The AGENCYis responsible for the following,as necessary:
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Reserve and arrange conference room(s)as necessary,for meetings held at Renton
City Hall.
Prepare and mail project notices,as required.
Prepare and publish all public notices,newsletters and news releases.
Host and update a project website.
All coordination with franchise and public utilities except where identified in the
scope.
Provide CONSULTANT (via AGENCY’sGIS)with existing record drawings (as-built
plans)of street and public utilities (water,sanitary sewer,storm),right-of-way (ROW)
plans,horizontal and vertical monument information,GIS maps and other applicable
information,as may be available.
Provide CONSULTANTwith all AGENCYstandard contract documents and AGENCYbid
forms in Microsoft Word,Microsoft Excel and Adobe pdf formats,as applicable.
Provide CONSULTANTwith pdf copies of the final NEPA and SEPA checklists and
associated determinations.
Review all submittals from CONSULTANTand provide written comments back to
CONSULTANTwithin 20 working days.Written comments may take the form of red
line markups.
Contract with a separately selected consultant for environmental services and
permitting.
Provide CONSULTANTwith design files of the Lake Washington Loop Trail.
E.TASK ASSUMPTIONS
All assumptions are listed below,at the beginning of each task.
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F.DELIVERABLES
All deliverables to be prepared and produced by the CONSULTANT,as part of this SCOPE,are
identified at the end of each task listed below.
G.SCOPE
DESIGN PHASE NO.1
PHASE 1 is complete therefore no more hours can be charged to the tasks listed below as
complete.
0 Task 1 -Project Management for Design Phase 1 -Complete
0 Task 2 -Surveying -Complete
DESIGN PHASE NO.2
PHASE2 is substantially complete.No more hours can be charged to the tasks listed below as
complete.Tasks 3,7,and 8 will remain open during Design Phase 3.
0 Task 3 -Project Management for Design Phase 2 -Open
0 Task 4 -Additional Field Survey -Complete
0 Task 5 -Utility Mapping and Inspection —Complete
0 Task 6 —Traffic Analysis Report -Complete
0 Task 7 —Pavement Assessment Report -Open
0 Task 8 -Community and Agency Coordination -Open
0 Task 9 -Preliminary Right of Way Investigation -Complete
0 Task 10 -Preliminary Roadway Alternatives -Complete
0 Task 11 -Traffic Counts and Speed Studies -Complete
TASK 12 -PROJECT MANAGEMENT FOR DESIGN PHASE NO.3
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 12:
0 The budget shown in Exhibit D assumes this task is eight (8)months in duration.
Provide project management of CONSULTANT services,coordination with the AGENCY,monthly
progress reports and invoicing.This effort will include the following elements:
12.1 Administration,Coordination and Supervision
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0 Initiate project set-up including establishment of timesheets (charge codes),creation of
project files (electronic and physical)and scheduling of CONSULTANT personnel work
activities.
0 Supervision of CONSULTANTpersonnel and activities to ensure compliance with contract
scope and schedule and proper charging of time against the contract.
0 Oversite of sub-consultant activities for compliance with contract scope,schedule and
budget
12.2 Invoicing
0 Preparation of monthly invoices with progress reports that include the following:
\/Spreadsheet summary of budget,expenses to date,expenses for work period,
estimate to complete and estimate at completion,for each task.
Summary of work accomplished for the work period.
Summary of outstanding issues to be resolved by the AGENCY.
Estimate of percent of work complete for the work period,to justify fee earned.
Graph showing monthly budgeted expenses and actual expense,for the time period
of the contract.
Backup detail that includes the name,direct salary rate and hours charged by date,
for each individual charging time to this contract,for the work period.
V Backup detail of all direct non-salary costs included in the invoice for the work period.
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12.3 Project Meetings and Site Visits
0 Project KickoffMeeting —After receiving a Notice to Proceed (NTP)from the Agency,set
up a project kickoff meeting with key Agency and CONSULTANTdesign team personnel.
The purpose of the meeting is to discuss key elements of the SCOPE,project schedule
timelines and critical path elements.This meeting is to be held at Renton City Hall.
0 For any face—to-faceproject meetings with the AGENCY,the CONSULTANTshall prepare
an agenda,sign-in sheet,record of meeting including a list of action items,if any.
0 Monthly design coordination meetings with AGENCYstaff.These meetings are to be held
at Renton City Hall.It is estimated that 8 meetings will be held during Design Phase 3.
0 Internal design coordination meetings —The CONSULTANTproject manager will conduct
regular internal design coordination meetings with key design team members including
sub—consultants.
DELIVERABLES
The following deliverables and delivery times are included in Task 12.
0 Meeting agendals)in MicrosoftWord format—Delivered to the AGENCYone (1)business
day beforescheduled meeting.
0 Sign-in sheet(s)in MicrosoftWord format —Delivered to the AGENCYat the scheduled
meeting.
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0 Draftrecord of meeting in MicrosoftWord format-Delivered to the AGENCYthree (3)
business days after scheduled meeting.
0 Final record of meeting in MicrosoftWord format—Delivered to the AGENCYthree (3)
business days aftercomments received fromAGENCY.
0 Monthly invoices with progress reports —Delivered to the AGENCYmonthly.
TASK 13 —UTILITYCOORDINATION
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 13:
0 The budget shown in Exhibit D assumes this task is eight (8)months in duration.
0 Future Private Utility coordination is anticipated and will be conducted in the Final Design
Phase.
0 Potholing and Survey required to determine depth to existing utilities are not included in
this scope and will occur in the Final Design Phase.
13.1 CONSULTANTshall prepare letters and send emails to each utility showing the preferred
alignment with the intent of notifying each utility of the project limits,establishing utility
point of contacts,and provide updates on the design progress and schedule.A Utility
Contact Matrix will be developed and updated throughout the duration of the project.
13.2 CONSULTANT shall prepare Potential Utility Conflict Plan that will be submitted to all
purveyors with utilities in the project limits to assess whether said utilities may be in
conflict with the proposed improvements.Utilities thought to be in conflict will be
potholed in the Final Design Phase and will continue to be developed after the 30 percent
submittal.
13.3 CONSULTANT shall prepare for and attend meetings (4 assumed)with public and
franchise utilities to discuss potential utility conflicts,relocations,system limitations and
requirements.
DELIVERABLES
The following deliverables and delivery times are included in Task 13.
0 One (1)roll plot of Potential Utility ConflictPlan —Delivered to the AGENCYone (1)week
beforethe franchiseutility coordination meeting
0 One (1)Excel spreadsheet (delivered via e-mail)of the Utility Contact Matrix —Delivered
to the AGENCYwithin three (3)months of the NTP date.
TASK 14 —STORMWATER,WATER,WASTEWATER PRELIMINARY ENGINEERING AND
COORDINATION
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The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 14:
0 The budget shown in Exhibit D assumes this task is eight (8)months in duration.
0 Up to three (3)stormwater management alternatives will be evaluated for each of the
project's two threshold discharge areas (TDAs).
0 Input from geotechnical engineer will be obtained in Task 17 for evaluation of On—Site
BMPs (infiltration feasibility,depth to groundwater).
0 The downstream analysis provided in the Draft TIR will be a Level 1 qualitative analysis.
A numerical analysis to evaluate the direct discharge exemption from flow control is not
included in this scope of work.Based on preliminary analysis performed in January 2017,
it appears that neither TDA will require a flow control facility.
This task includes the effort required to perform preliminary analysis,design and documentation
of the project's stormwater management requirements in accordance with the 2016 City of
Renton SurfaceWater Design Manual.This task also includes preliminary engineering of water
main and wastewater conveyance infrastructure improvements.
14.1 CONSULTANTwill review the existing storm water conveyance facilities within the project
limits;attend one (1)meeting with AGENCY utilities staff;document applicable
regulations,standards,hydrology and hydraulic design criteria;delineate threshold
discharge areas (TDAs);identify any SWM projects proposed in the next ten years based
on review of the City Comprehensive Plan and/or discussions with AGENCY staff;
determine the applicability of Core Requirements #3 (Flow Control),#8 (Water Quality),
and #9 (On-Site BMP5).
14.2 Identify feasible alternative approaches for fulfilling required stormwater management
requirements.The on-site BMP analysis will include coordination with geotechnical
subconsultant and roadway design as applicable.Present alternatives/concepts list to
AGENCYfor approval prior to conceptual design/layout work and prepare conceptual
design and layout for each alternative.Evaluate identified alternatives based on
construction cost,right-of-way acquisition cost,maintenance cost,and other relevant
criteria as identified through discussions with AGENCYstaff.Document alternatives
analysis and recommended stormwater management approach in a technical
memorandum for AGENCYreview and approval.
14.3 Perform preliminary design calculations and sizing of stormwater facilities for selected
alternative for inclusion in the draft Technical Information Report (TIR)and in the 30%
Design Plan submittal.
14.4 Prepare a draft TIR describing the technical information and analysis of the stormwater
facilities.The draft TIR will be in accordance with AGENCYrequirements,including a level
1 downstream analysis at up to five locations,hydrologic calculations,detention and
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14.5
14.6
water quality facility design,pipe sizing calculations,and plan view layout as shown on
the 30%plans.The TIRwill be finalized concurrent with Final Design Phase.
CONSULTANTwill review the existing water facilities within the project limits and attend
one (1)meeting with AGENCY utilities staff to confirm design criteria,determine
replacements needed,connection points,valves,and pipe alignments.
CONSULTANTwill review the existing wastewater conveyance facilities within the project
limits and attend one (1)meeting with AGENCYutilities staff to confirm design criteria,
determine replacements needed,existing and future side sewer locations,and preferred
pipe alignments.
DELIVERABLES
The following deliverables and delivery times are included in Task 14.
I Two (2)CD’swith electronic copies of the Stormwater Alternatives Technical Memorandum,
DraftTIR,and Water and Wastewater Preliminary Engineering Memorandum —Delivered
to the AGENCYwithin eight (8)months after the Notice to Proceed date.
TASK 15 -RIGHTOF WAY PRELIMINARYCOST ESTIMATE
The following items are to be performed by the sub consultant,Larson Land Co.,under this
task.
Assumptions for Task 15:
The budget shown in Exhibit D assumes this task is six (6)months in duration.
Title reports obtained by the CONSULTANTwill be delivered to Larson Land Co.on one (1)
CD or DVD.
The Right of Way Preliminary Cost Estimate relates to the sales review.Larson Land Co.
will research and obtain copies of sales for each zoned property to determine a fair
estimate of value.The reason it is called 'Preliminary'is that the report will not be
sufficient to be used for administrative offer summaries in the future and will require
additional work provided by an outside appraiser.
Appraisals are not included in this scope of work and will be developed on the Final Design
Phase.
Additional title reports (if required)will be obtained by the AGENCYand provided to the
CONSULTANT.
This task covers the effort required to produce a Right of Way Preliminary Cost Estimate which
includes the following activities:
15.1 Sales research in the area to be developed.Larson Land Co.will search the public records
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15.2
15.3
15.4
15.5
and interview real estate brokers in the area to determine the cost.
Estimate the land acquisition component.Larson Land Co.will segregate the
improvement value from the land value in an effort to determine the potential acquisition
land cost.
Estimate the appraisal and appraisal review costs.Based on the sales research
information from Tasks 15.1 and 15.2,Larson Land Co.will develop the appraisal and
appraisal review cost which will be dependent on the complexity of the subject
properties.
Estimate the title insurance costs.Once Larson Land Co.has determined the acquisition
cost for the land and improvements,Larson Land Co.will interview the title company and
determine what the typical cost for title insurance would be as it relates to the value of
the property acquired.
Estimate the Relocation and Negotiation costs.Based on site visits,Larson Land Co.will
determine the estimated relocation impacts on remaining properties as well as utilize the
information obtained from the title reports to better determine the acquisition cost,
which is dependent on the complexity of the title reports.
DELIVERABLES
The following deliverables and delivery times are included in Task 15.
One (1)Excel spreadsheet (delivered via e-mail)estimating the Right of Way cost
component which would include the costs associated with the items listed in Task 15,as
well as condemnation incidental costs and statutory evaluation costs —Delivered to the
AGENCYwithin six (6)months after the Notice to Proceed date.
One (1)Excel spreadsheet (delivered via e-mail)of Title Reviews for up to 50 tax parcels
-Delivered to the AGENCYwithin six (6)months after the Notice to Proceed date.
TASK 16 -LINEARCORRIDOR HAZARDOUSMATERIALSDISCIPLINEREPORT
The following items are to be performed by the sub-consultant,GeoEngineers,under this task.
Assumptions for Task 16:
The budget shown in Exhibit D assumes this task is four (4)months in duration.
Prior environmental reports as available will be provided by the AGENCY.AGENCYwill
provide basic information on each property along the roadway corridor (e.g.,tax parcel
numbers and addresses).
Property title searches are not included.
ASTM non-scope considerations (e.g.,identification,sampling and analysis for radon,lead
in drinking water,lead-based paint,polychlorinated biphenyls (PCBs)in light ballast,
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asbestos—containing building materials or urea formaldehyde in structures,wetlands,
indoor air quality,mold,facility industrial hygiene,facility regulatory compliance,and
facility health and safety)are not included in this scope of work.Soil,soil vapor,surface
water,or groundwater sampling and chemical analyses are not included in this scope of
work.
Includes time to attend on project team meeting to discuss project design plans and
corridor screening results.
Up to two redrafts of the report will be provided to incorporate review comments.
A hazardous material technical report will be completed in accordance with WSDOT’sGuidance
and Standard Methodology for WSDOT Hazardous Materials Discipline Reports and Section 447
of the Environmental Procedures Manual (EPM).The report will be right-sized to fit the scope of
the project and provide the data necessary to recognize and assess the impact of the project.
The objective is to evaluate the presence,likely presence,or potential for,hazardous substances
that could affect right-of-way acquisition,project design or construction.This study will support
the preliminary environmental assessment for partial takes,temporary construction easements
and permanent construction easements,and NEPA documentation.
16.1 Review of Previous Report(s)—Review previous environmental report(s)for the project
or parcels adjacent to the current right-of-way if any.
16.2 Site Screening Review/Regulatory Data base Study —Review the results of a recent federal,
state,local and tribal environmental database search (Environmental Database Resources
[EDR]Report)for listings of sites with known or suspected environmental conditions on
or near the project generally within the search distances specified by ASTM International
(ASTM)Standard E 1527-13,to include the following at a minimum:
0 Federal National Priority (NPL)Site List
0 Federal CERCLISList
0 Federal RCRACORRACTSTSD Facilities List
0 Federal RCRAnon-CORRACTSTSD Facilities List
0 Federal RCRAGenerators List
0 Federal ERNS List
0 Ecology lists of hazardous waste sites identified for investigation or remediation (State
Confirmed and Suspected Contaminated Sites List (CSCSL)and Hazardous Sites List (HSL)
0 Washington State's Landfill and Solid Waste Sites Lists
0 Ecology Leaking UST List and Registered UST List
0 Ecology and EPA Spills Databases
0 County database of suspect or known drug lab sites
16.3 Field Reconnaissance/WindshieldSurvey —Conduct a drive—by reconnaissance of the
project footprint (project area of impact).The windshield survey will focus on sites with
known or suspected environmental concerns that could potentially affect acquisition,
design or construction.All properties being considered for partial acquisition for right-of-
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way (ROW)will be included in this effort as applicable.The windshield survey will be
limited to features readily observed from public access corridors.Private property will
not be entered for this effort unless right-of-entry has been provided by the
AGENCY.Information regarding the sites will be recorded in field notes and photographs.
16.4 File Review,Aerial Photograph Review,Data Validation —Review historical aerial
photographs and historical AGENCYdirectories to identify properties within and outside
of the proposed ROW that have a potential to affect acquisition,design or construction
due to possible or known presence of contaminants.Review regulatory agency files for
suspect sites noted during the field reconnaissance and historical review,and identify the
nature and extent of any known contamination,completed remedial activities and the
effect these sites may have on environmental conditions within the project corridor.This
task will be accomplished by performing the following activities:
0 Review publicly available on—linerecords from the Washington State Department of
Ecology (Ecology)and request Ecology hard copy files as necessary.
0 Review available geologic literature and topographic maps to evaluate surface drainage
paths as well as groundwater depth and flow direction in the project area.
0 Review available aerial photographs and AGENCY historical directories to flag suspect
historical uses and development history for potential sources of contamination.
0 Review historical tax assessor records for specific parcels as necessary.
0 Screen the suspect properties based on their location relative to prospective ROW
construction areas as well as on additional site-specific environmental data available in
regulatory agency files.This screening process will identify conditions that represent the
potential to significantly affect the ROW acquisition area,including design,acquisition or
construction.
16.5 Impacts and Mitigation Measures
0 Evaluate potential impacts that known or suspected contamination may have on project
development,including property acquisition,design and construction activities and
costs.
0 Identify potential mitigation measures and options to minimize potential impacts of
hazardous substances to the proposed project.
16.6 Prepare Draft Report —Prepare a draft report including a summary of the results in
accordance with Section 447 of the EPM.Up to two redrafts will be issued prior to final
report.The redrafts may incorporate comments from the AGENCYor WSDOT.
16.7 Administration,Coordination,and Supervision -Project setup and file documentation
management;subcontracts to prime and coordination regarding schedule and findings;
monthly invoicing including budget and schedule tracking and percent complete,invoice
backup and detail in format required by City.
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DELIVERABLES:
The following deliverables and delivery times are included in Task 16.
0 Two (2)CD’swith electronic pdf copy of the DraftHazardous Material Technical Report
—Delivered to the Agency within four(4)months afterreceiving written notice to proceed.
0 Two (2)CD’s with electronic pdf copy of the Final Hazardous Material Technical Report
—Delivered to the Agency within two (2)weeks afterreview comments received.
TASK 17 -PRELIMINARYGEOTECHNICALENGINEERINGREPORT
The following items are to be performed by the sub-consultant,Amec Foster Wheeler
Environment &Infrastructure,Inc.(Amec Foster Wheeler),under this task.
Assumptions for Task 17:
o The budget shown in Exhibit G1 assumes this task is six (6)months in duration.
0 Base maps showing topography and existing structures and utilities will be provided to
Amec Foster Wheeler prior to the field exploration.
0 AGENCYwill provide ROW Use Permit(s)based on traffic control plans provided by Amec
Foster Wheeler.Any fees or deposits related to ROW Use Permits will be waived by the
AGENCY.
0 Field exploration within the driving lanes of Rainier Avenue might have restricted hours
of 9am to 3pm.Field exploration in other locations,such as sidewalks can be conducted
Monday through Friday,7 am -7 pm.
0 Borehole holes within pavement will be patched with ready-mix concrete.
0 Preliminary plans showing the proposed improvements will be provided to Amec Foster
Wheeler for engineering analyses and report preparation.
0 The CONSULTANT with input from the AGENCY will provide preliminary design
information,such as structure types and locations.
0 Engineering will be based on the WSDOT and AASHTOdesign methods to the extent
practical.
Amec Foster Wheeler will conduct a field investigation and engineering analyses in order to
provide design recommendations for improvements within the project limits.These services will
include:subsurface exploration;laboratory testing of selected soil samples;geologic
interpretation;engineering analyses;and the preparation of a preliminary geotechnical
engineering report;that will provide up recommendations for:pole foundations;utility trenches;
stormwater infiltration;pavements outside the drive lanes;backfilled retaining walls (if any).
17.1 Administration,Coordination and Supervision
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o lnitiate project set-up including establishment of timesheets (charge codes),creation of
project files (electronic and physical),scheduling of Amec Foster Wheeler personnel work
activities,setting up subcontracts,and scheduling subcontractor activities.
0 Coordinate task work activities with CONSULTANTand project schedule.
0 Supervise Amec Foster Wheeler personnel activities to ensure compliance with contract
scope and schedule and proper charging of time against the contract.
0 Over-see activities of sub-consultants and service companies for compliance with
contract scope,schedule and budget.
0 Prepare monthly invoices with progress reports that include the following:
V Spreadsheet summary of budget,expenses to date,expenses for invoice period,
estimate to complete and estimate at completion,for each task assigned to Amec
Foster Wheeler.
Summary of work accomplished for the invoice period.
Estimate of percent of work complete for the invoice period,to justify fee earned.
Summary of outstanding issues to be resolved by the AGENCY and/or
CONSULTANT.
V Backup detail that include the name,direct salary rate and hours charged by date,
for each individual charging time to this contract,for the work period.
V Backup detail of all direct non-salary costs included in the invoice for the work
penod.
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17.2 Field Exploration Preparation:The following activities will be performed in preparation
of the subsurface investigation:
0 Prepare traffic control plans.
0 Apply for a ROW Use permit from the AGENCY.
0 Review the proposed improvements,visit the site,and mark potential exploration
locations
0 Notify the Underground Utility Location Center of the proposed drilling locations and
allow time for the utilities in the vicinity to be located with paint.
0 Schedule subcontracted private utility locater,traffic control,and drilling crew.
0 Prepare job safety assessment for the field activities.
17.3 Subsurface Exploration:In general,field exploration will consist of drilling soil borings at
strategic locations along the proposed improvements.
0 Subcontract the services of a traffic control company to place signs,cones,and
flaggers to route traffic around the work area in accordance with AGENCYapproved
traffic control plans.
0 Subcontract the services of a drilling company to drill up to 20 soil borings.A trailer
mounted drill rig will be used to drill 5 to 20 feet below the ground surface.Drilling
depths will depend on conditions encountered,but up to 5 days have been budgeted.
Samples will be collected of the pavement subgrade soils and at 2.5 or 5 foot intervals.
The depth of groundwater will be measured within the bore hole at the time of
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drilling.
0 Some hand explorations may substitute or supplement the drilled borings depending
on the access,utility conflicts,and location of proposed improvements.
0 In two of the boreholes,the drillers will install groundwater observation wells with a
flush-mounted steel monument.The other borings will be backfilled with bentonite
chips and quick-set concrete.
0 Amec Foster Wheeler will measure the groundwater in the observation wells twice
over the winter.
0 Submit selected soil samples to a subcontracted testing laboratory for measuring the
index and engineering properties of the soil.The following tests have been assumed
for budgeting but may be modified based on the conditions encountered.
o 30 moisture contents;and
o 15 grain size distributions (sieve only).
0 Prepare soil boring logs that summarize the conditions encountered.
0 Update site exploration plans to display the locations of the explorations.
0 Update the geologic profile with the additional boring logs.
17.4 Geotechnical Engineering:Perform engineering analysis in order to provide soil design
parameters and recommendations for the following purposes:
0 Foundations for signal poles and lighting poles.
0 Utility installation:trenching,support,and backfill.
0 Preliminary assessment of stormwater infiltration based on subsurface information
and correlation of grain size distribution.In-situ testing is not part of this preliminary
design scope,but may be needed for final design.
0 Pavements that have not been designed previously,such as sidewalks.
0 Backfilled retaining walls;at this time it is not known if walls will be needed.
17.5 Structural Engineering:Engineering analysis is anticipated for pole foundations in the
event that soft ground prevents the use of WSDOT standard pole foundation designs.Up
to two pole foundations may be designed,and up to two plan sheets would be prepared
to describe the designs.
17.6 Amec Foster Wheeler will prepare a Preliminary Geotechnical Engineering Report that
summarizes the findings,conclusions and recommendations of this study.A draft
preliminary report will be provided to the CONSULTANTfor review by the CONSULTANT
and AGENCY.Once review comments are received,a final preliminary report will be
submitted to the CONSULTANTto deliver to the AGENCY.
17.7 Meetings:Up to four (4)meetings have been budgeted.
0 Project Kickoff Meeting —After receiving a notice to proceed from the CONSULTANT,
attend a project kickoff meeting with key AGENCY and CONSULTANT design team
personnel.The purpose of the meeting is to discuss key elements of the SCOPE,project
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schedule timelines and critical path elements.This meeting is to be held at Renton City
Hall.
0 Design coordination meetings with AGENCYand CONSULTANTstaff.These meetings are
to be held at Renton City Hall.It is estimated that Amec Foster Wheeler will attend up to
3 meetings.
0 Internal design coordination meetings -Amec Foster Wheeler will conduct regular
internal design coordination meetings with key design team members and as applicable
Amec Foster Wheeler sub-consultants.
DELIVERABLES:
The following deliverables and delivery times are included in Task 17.
0 Completed ROW Use Permit application and associated trafficcontrol plan for drilling —
Delivered to the AGENCY’spermit counter within eight (8)weeks after receiving written
notice to proceed.
0 Two (2)CD’s with electronic pdf copy of the Draftand Final Geotechnical Engineering
Report and Signal Pole Foundation Plans —Delivered to the Agency within six (6)months
afterreceiving written notice to proceed.
TASK 18 —ENVIRONMENTALPERMITTINGSUPPORT
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 18:
0 The budget shown in Exhibit D assumes this task is eight (8)months in duration.
0 Preparation of all necessary environmental permits will be the responsibility of the
AGENCY.
18.1 The CONSULTANT shall provide documentation support to the AGENCY’sselected
environmental services consultant for the development of the environmental permitting
documents.These include,but are not limited to technical reports developed in Tasks
16/17/19,aerial maps,quantities,and figures.
DELIVERABLES:
The following deliverables and delivery times are included in Task 18.
0 Electronic pdf copies of aerial maps,quantities,and figures -Delivered to the AGEN Y
and environmental services consultant within eight (8)months (and when requested)
afterthe Notice to Proceed date.
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TASK 19 -S 2 STREETEXTENSIONTRAFFICANALYSISAND 10%DESIGN
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 19:
The budget shown in Exhibit D assumes this task is six (6)months in duration.
This analysis will be included as an appendix to the April 2017 Rainier Avenue S —Phase 4
traffic analysis report ("April 2017 report”).
This supplemental traffic analysis assumes a preferred alternative has been selected for
Rainier Avenue S Phase 4.
The traffic analysis assumes two-way operations for the extension of S 2nd Street
between Rainier Avenue S and Hardie Avenue SW during both the 2022 and 2035 study
years.
For intersections along Rainier Avenue S,the analysis of existing 2016 conditions,2022
year of opening and 2035 horizon year will use traffic counts and forecasts from the April
2017 report.
The study will include AM,midday and PM peak hour analysis for existing 2016/2017,
2022 and 2035 conditions.
The AGENCYwill provide signal timing for the two intersections at Taylor Avenue
NW/HardieAvenue NW/RentonAvenue Extension and Hardie Avenue NW/SWLangston
Road/SWSunset Boulevard.
Survey and basemapping are not included in this scope of work.
Cost estimates for the S 2"“Street Extension are not included in this scope of work.
This task will provide a supplementary traffic analysis and a 10%Design Layout for the extension
of S 2nd Street between Rainier Avenue S and Hardie Avenue SW ("S 2nd Street extension").
Synchro/SimTraffic 9 traffic modeling shall be used for this task.
19.1 The CONSULTANTshall utilize the services of a traffic data company to perform 2-hour
turning movement counts at the following intersections during the AM,midday (1 PM to
3 PM)and PM peak periods.
0 SW Victoria Street and Renton Avenue S
0 Taylor Avenue NW/HardieAvenue SW and Renton Ave Extension
0 Hardie Avenue SW and SW Victoria Street
0 Hardie Avenue SW/SWLangston Road and SW Sunset Boulevard
19.2 The CONSULTANTshall utilize the services of a traffic data company to perform one (1)
seven (7)day traffic count on Hardie Avenue SW at a location south of SW 2nd Street.
19.3 The CONSULTANTshall expand the for the AM peak hour,midday peak hour and PM peak
hour existing conditions Synchro models from the 2016 analysis with signal timing
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19.4
City of Renton
provided by the AGENCYand with traffic data collected.The analysis will analyze the
following 10 intersections:
SW Victoria Street and Renton Avenue S
Taylor Avenue NW/HardieAvenue SW and Renton Ave Extension
Hardie Avenue SW and SW Victoria Street
Hardie Avenue SW/SWLangston Road and SW Sunset Boulevard
Rainier Avenue S and Renton Ave Ext./Airport Way
Rainier Avenue S and S Tobin Street
Rainier Avenue S and Hayes Place SW
Rainier Avenue S and SW Victoria Street
.Rainier Avenue S and S 2nd Street
10.Rainier Avenue S and SW Sunset Blvd./S3rd Street
'~°9°."9‘S-"‘.‘>.
°"!‘-’!"
The following existing parameters shall added for each new study intersection to the
existing conditions Synchro models:
0 Distances between intersections
0 Lane approach info
0 Saturation flow rate as calculated by Synchro methodology
0 Lane width
0 Grade (%)
0 Storage length
0 Number of storage lanes
0 Detector information
0 Lane utilization factor for movements with two or more lane approaches
0 Heavy vehicle (%)
0 Signal timing
0 Pedestrian calls
The expanded existing conditions Synchro models shall be calibrated to match real-world
conditions using SimTraffic.Saturation flow rates shall use Synchro methodology which
calculates the rate based on adjustment to lane widths,grade,lane utilization,turning
movements and pedestrian-bicycle conflicts,and reflects changes for future conditions.
For the SimTraffic,a minimum of five (5)and maximum of ten (10)simulation runs shall
be performed for each existing conditions Synchro model.The results shall be averaged.
A 10 minute seed time and 60 minute record time shall be used for each run.The
SimTraffic results shall be compared with the traffic data collected to determine if the
model results are in line with observed traffic patterns and volumes.
The CONSULTANTwill analyze traffic operations for the 2022 and 2035 AM,midday and
PM peak hours.The analysis will use the 2022 and 2035 traffic forecasts from the April
2017 report to develop traffic forecasts with the addition of the S 2nd Street extension.
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AM,midday and PM peak hour Synchro models will be developed for the following
scenarios:
0 Existing Conditions
0 2022 baseline conditions
0 2022 with the S 2nd Street Extension
0 2035 baseline conditions
0 2035 with the S 2nd Street Extension
The following parameters shall be input for each scenario:
0 Distances between intersections
0 Lane approach info
0 Saturation flow rate as calculated by Synchro methodology
0 Lane width
0 Grade (%)
0 Storage length
0 Number of storage lanes
0 Detector information
0 Lane utilization factor for movements with two or more lane approaches
0 Heavy vehicle (%)
0 Signal timing
0 Pedestrian calls
19.5 The CONSULTANTwill recommend channelization,traffic control,and non-motorized
facilities for the intersections at Hardie Avenue S/S 2nd Street extension and Rainier
Avenue S/S2nd Street.As needed,recommended improvements will be identified at
other streets or study intersections affected by the S 2nd Street extension referenced in
Task 19.1.
19.6 The CONSULTANTshall add the supplemental traffic analysis from Tasks 19.1 to 19.5 as
an appendix to the April 2017 report.The CONSULTANT shall provide a draft Traffic
Analysis Report for review by the AGENCY.Once comments are received from the
AGENCY,the CONSULTANTshall update the report and submit a final Traffic Analysis
Report to the AGENCY.
19.7 The CONSULTANTshall prepare a Conceptual Design (10%)Layout in AutoCAD format
drafted with an aerial backdrop of the 2”“Street extension from Rainier Ave S to Hardie
Ave SW and any proposed roadway improvement identified in Task 19.5.The layout will
show (plan view)roadway channelization,curbs,sidewalks,and signal pole/mastarm
locations that supports the findings and conclusions referenced in the traffic analysis.The
CONSULTANT will include the 10%design channelization in the draft and final Traffic
Analysis as an appendix.
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AGENDA ITEM #7. f)
DELIVERABLES
The following deliverables and delivery times are included in Task 19.
Two (2)CD’swith electronic pdf copies of the draft TrafficAnalysis —Delivered to the
AGENCYwithin five(5)months after the Notice to Proceed date.
Two (2)DVD’swith electronic copies of draft Synchro models (total =15)-Delivered to
the AGENCYwithin five(5)months after the Notice to Proceed date.
Two (2)CD’s with electronic pdf copies of the ?nal TrafficAnalysis and responses to
review comments —Delivered to the AGENCYwithin two (2)weeks aftercomments are
received fromAGENCY.
Two (2)DVD’s with electronic copies offinal Synchro models (total =15)—Delivered to
the AGENCYwithin two (2)weeks aftercomments are received fromAGENCY.
One (1)roll plot of Conceptual Design (10%)—Delivered to the AGENCYwithin six (6)
months afterthe Notice to Proceed date.
TASK 20 -WSDOT COORDINATION
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 20:
The budget shown in Exhibit D assumes this task is eight (8)months in duration.
Only the intersection Rainier Ave S and 5 3rd Street will require WSDOT Project Analysis,
Channelization Plans,and Signal Permit approvals.
This task includes the effort required to attend introductory project review meetings with WSDOT
staff to provide project updates on the preferred roadway alternative and share the necessary
design files/reports to obtain feedback on the preliminary Rainier Ave S channelization plans,
review revisions to the Rainier Ave S/SWSunset Boulevard intersection,discuss the S 2"“Street
Signal/Road Extension,and Traffic Analysis findings.Additionally,the CONSULTANTwill prepare
a Project Analysis,Channelization Plans,and Signal Permit for WSDOT review and approval.
20.1
City of Renton
The CONSULTANTshall prepare for and attend two (2)meetings with WSDOT.Design roll
plots and reports pertinent to the meeting will be provided.It is anticipated that the first
meeting with WSDOT staff will introduce the 10%channelization design in an effort to
identify issues of significance early on.The second meeting will be held after the 30%
design is underway and once items identified in the first meeting have been incorporated
The CONSULTANT will continue
coordination efforts with WSDOT between the two meetings via phone calls and email
into the most up to date channelization plan.
correspondence.
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AGENDA ITEM #7. f)
20.2
20.3
20.4
CONSULTANTshall prepare WSDOT channelization plans that will meet current WSDOT
channelization plan requirements.This effort will begin once the AGENCY selects a
preferred alignment alternative and after the AGENCYreviews the Channelization Plans.
Once the channelization plans have been approved by WSDOT,the CONSULTANTshall
prepare one (1)mylar plan set for the final WSDOT submittal to WSDOT.
The CONSULTANTshall prepare and submit WSDOT Project Analysis in accordance with
current WSDOT requirements including required supporting documentation,deviation
requests,Basis of Design matrix,and design vehicle turning movement analysis.It is
anticipated that an approval will require four (4)submittals of the analysis.
The CONSULTANTshall prepare and submit a WSDOT signal permit applications for new
and revised signals in accordance with WSDOT requirements.It is anticipated that
approval will require two (2)submittals of the applications.
DELIVERABLES
The following deliverables and delivery times are included in Task 20.
Two (2)DVD’s with electronic pdf copies of the Approved Channelization Plans,Project
Analysis,and Signal Permits -Delivered to the AGENCYafter WSDOT Approval.
TASK 21 -ILLUSTRATIVEDESIGNAND URBAN DESIGN PACKAGE
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 21:
The budget shown in Exhibit D assumes this task is six (6)months in duration.
Proposed urban design elements and plantings will utilize the previous phase of Rainier
Avenue as a template.
This tasks includes the effort required to prepare an Urban Design Package and Illustrative Design
Layout of the preferred roadway alternative with the purpose of obtaining input from project
stakeholders during the development of the 30%Design Plans and to support the public
involvement effort with materials suitable for a community open house.
21.1 The Consultant shall develop an Urban Design Package which will include the following
illustrations:
Cl Illustrative Roadway Section
Cl Roadway Photo Simulations
Cl Decorative illumination and Bases
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AGENDA ITEM #7. f)
21.2 The Consultant will advance the preferred roadway alternative layout to an Illustrative
Design Roll Plot showing the project urban design elements,plantings,and surface
features with colored hatching to better illustrate the design features along the corridor.
DELIVERABLES
The following deliverables and delivery times are included in Task 21.
Two (2)CD’swith electronic pdf copies of the draft Urban Design Package -Delivered
to the AGENCYwithin six (6)months after the Notice to Proceed date.
Two (2)CD’s with electronic pdf copies of the final Urban Design Package -Delivered
to the AGENCYwithin two (2)aftercomments are received fromAGENCY.
One (1)Illustrative Design Roll Plot —Delivered to the AGENCYwithin six (6)months
afterthe Notice to Proceed date.
TASK 22 -30%DESIGN
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 22:
The budget shown in Exhibit D assumes this task is eight (8)months in duration.
All drafting will be done in accordance with standards listed in Exhibit C.
For the purposes of this alternatives analysis the AGENCYis assuming this project qualifies
as a ”re-construction project”as defined in the WSDOT LAGManual.Therefore,the street
design elements will be subject to the requirements of the WSDOT LAG Manual,Local
Agency Design Matrices.
The AGENCYwill select a preferred roadway alternative before the 30%Design effort
begins.
The S 2nd Street Extension Design (Task 19)will not be included in the 30%Design
submittal.
Assumptions will be made in determining easements areas and locations for utilities,
slopes,walls,structures,and will be further defined in the Final Design Phase.
This task includes the effort required to develop 30%Design Plans,Estimates,and supporting
design analyses.
22.1
City of Renton
The CONSULTANT will evaluate property access alternatives considering driveway
consolidation/sharedaccess,driveway relocations,and parking impacts/remedies as
appropriate..Address concerns raised during community open house meetings and one
on one property owner meetings.The Consultant will prepare a plan and profile for each
existing access along the project once the AGENCYhas confirmed the curb locations along
Rainier Ave S.Where existing access cannot be maintained,the Consultant will prepare
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AGENDA ITEM #7. f)
22.2
22.3
22.4
22.5
22.6
City of Renton
up to two alternatives with plan /profile sketches showing the new access,circulation,
and parking (assume 10 total sketches).The CONSULTANTwill summarize the findings in
a brief memorandum with plan sketches for review by the AGENCYand the selected
access alternatives will be incorporated in future design submittals.
The CONSULTANTwill develop cross sections of the selected roadway alternative and
evaluate relative impacts to stormwater facilities quality &quantity analysis,Preliminary
ROW Areas,and Walls
The CONSULTANT will prepare preliminary construction phasing concepts for the
preferred roadway alternative.Traffic control requirements and construction sequencing
criteria will be analyzed and shown graphically on roll plot.The construction phasing
concepts will take into account information gathered during the utility coordination
effort,stormwater management,and requirements gathered from the WSDOT
coordination effort.No plans will be prepared until the Final Design Phase.
The CONSULTANT shall evaluate lighting performance using the AG132 illumination
model that shows lighting levels/uniformity consistent with the current AGENCY”s
illumination standards and that coincide with Rainier Avenue South Phase 3
Improvements.The CONSULTANT shall prepare a preliminary layout of the street
illumination system,include supporting calculations and lighting levels summarized in an
AGI Lighting Report.
The CONSULTANTwill develop preliminary/proposed ROW requirements and take areas
calculated that supports the 30%Design Improvements and the Preliminary ROW True
Cost effort in Task 15.Preliminary/proposed ROW and easement lines will be shown on
the 30%Roadway Plan Sheets.
The CONSULTANTshall prepare 30%complete drawings of the project.In general,these
plans will convey the proposed horizontal locations of the proposed improvements but
will not include construction notes,specific construction details,or vertical locations.It
is anticipated that the 30%Plans will include the following:
Sheet List
Coversheet
Sheet Index,Survey Control &Alignment Data
Legend and Abbreviations
Existing Conditions
Roadway Typical Sections
Roadway Details
Site Preparation Plans
(1 sheet)
(1 sheet)
(1 sheet)
(13 sheets)
(3 sheets)
(2 sheets)
(13 sheets)
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AGENDA ITEM #7. f)
Roadway CLProfiles (13 sheets)
Drainage Plans (13 sheets)
Drainage Details (6 sheets)
Water Plans (13 Sheets)
Wastewater Plans (13 Sheets)
Illumination Plans (13 sheets)
Traffic Signal Plans and Notes (8 sheets)
Channelization and Signing Plans (13 sheets)
TOTAL =139 sheets
22.7 The CONSULTANTshall prepare a 30%Design Cost Estimate showing proposed pay items
and method of measurement.
22.8 The CONSULTANT shall prepare a draft and final Design Report outlining the existing
conditions,proposed project improvements,geometrics,and design criteria.The report
will include supporting appendices such as the Auto Turn Analysis,Draft TIR,30%Design
Cost Estimate,Traffic Analysis,Illumination Report,and Preliminary Cross Sections.
DELIVERABLES:
Roadway Plans (13 sheets)
The following deliverables and delivery times are included in Task 22.
Two (2)CD’swith electronic pdf copies of the draftAG!Lighting Report -Delivered to
the AGENCYwithin eight (8)months after the Notice to Proceed date.
Two (2)CD’s with electronic pdf copies of the final AG!Lighting Report —Delivered to
the AGENCYwithin two weeks (2)after comments are received fromAGENCY.
Two (2)DVD’s with electronic pdf copies of the 30%Design Plans —Delivered to the
AGENCYwithin eight (8)months afterthe Notice to Proceed date.
Two (2)CD’swith electronic pdf copies and Excel spreadsheet of the 30%Design
Estimate —Delivered to the AGENCYwithin eight (8)months afterthe Notice to Proceed
date.
One (1)Cross Section Roll Plot and full/halfsize plan sets -Delivered to the AGENCY
within six (6)months afterthe Notice to Proceed date.
Two (2)DVD’swith electronic pdf copies of the draft Design Report —Delivered to the
AGENCYwithin eight (8)months after the Notice to Proceed date.
Two (2)CD’s with electronic pdf copies of the final Design Report -Delivered to the
AGENCYwithin two weeks (2)aftercomments are received fromAGENCY.
City of Renton Page 23 of25 KPG
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AGENDA ITEM #7. f)
TASK 23 -QUALITYASSURANCEAND QUALITYCONTROL (QA/QC)FOR DESIGN PHASE NO.3
This task shall involve CONSULTANTstaff to review and control the outgoing documents through
a process of Quality Assurance and Quality Control (QA/QC).The following items are to be
performed by the CONSULTANT,under this task.
Assumptions for Task 23:
23.1
23.2
23.3
The budget shown in Exhibit D assumes this task is eight (8)months in duration.
Two (2)audits assumed for the purposes of this scope.
QA/QCPlan -The CONSULTANTshall prepare and submit to the AGENCY,a QA/QCPlan
for deliverables identified in Tasks 13 thru 22.The QA/QCPlan shall include the names,
titles and roles of those individuals designated to review the deliverables prior to formal
submission to the AGENCY.The QA/QCPlan shall include check|ist(s)to be completed by
the reviewer(s)upon completion the reviewls).
QA/QCReviews -The CONSULTANT shall schedule technical discipline review,lead
designer review,and principle review of the deliverables.Technical discipline reviews
shall be performed while the detailed technical work is in progress (e.g.computations are
completed,development of plan sheets,etc.).Lead designers shall review specific
products such as drawing sets,reports,specifications,technical memorandums and other
documents requiring the seal of a licensed professional engineer prior to submission to
the AGENCYper WAC 196-23-020.Principle reviews shall be performed for an overall task
when and as defined in the QA/QCplan.Such reviews shall be performed after project
packages are assembled and before they are submitted for review to the AGENCY.QA/QC
efforts and reviews shall include the work performed by the CONSULTANT and their
subconsultants.
QA/QCAudits -The AGENCY may perform periodic audits of QA/QCcomments and
responses generated from technical discipline reviews,lead design reviews and/or
principle reviews.The audit(s)will occur at the CONSULTANT’soffice(s).The AGENCYwill
notify the Consultant of audit(s),up to one week in advance.The AGENCYwill coordinate
with the CONSULTANTto schedule the date,time and office location of the audit(s).
DELIVERABLES
The following deliverables and delivery times are included in Task 23.
City ofRenton
QA/QCPlan in pdf format -Delivered to the AGENCYvia e-mail within two (2)weeks
afterthe Notice to Proceed date.
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AGENDA ITEM #7. f)
ADDITIONALSERVICES
The AGENCYmay require additional services from the CONSULTANT.The scope of work for
additional services will be determined based on anticipated or unanticipated project needs or
other considerations at the sole discretion of the AGENCY.This work may include items identified
in the current task authorizations as well other items,which may include,but are not necessarily
limited to the following:
0 Final Engineering Design Services
0 Right of Way Acquisition and Appraisal Services
0 Additional Surveying Services
0 Engineering Support During Construction
0 Other services not specifically referenced in this scope of work
These services will be authorized under a future contract supplement if necessary.At the time
these services are required,the CONSULTANTshall provide a detailed scope of work and an
estimate of costs.The CONSULTANT shall not proceed with the work until the AGENCY has
authorized the work and issued a notice to proceed.
City ofRenton Page 25 of 25 KPG
Rainier Ave S -S 3"’St to NW 3”’PI
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AGENDA ITEM #7. f)
KPG Exhibit D
CONSULTANT FEE DETERMINATION
SUMMARY OF COST
City of Renton
Rainier Avenue S -S 3rd St to NW 3rd Pl
Supplement 2
Direct Salary Direct Salary
Classification Cost Total Hours Total Cost
Senior Engineer $84.13 50 $4,206.50
Project Manager $64.42 385 $24,801.70
Survey Manager $72.84 4 $291.36
Project Surveyor $47.12 40 $1,884.80
Sr.Proj Engineer/LA $59.05 880 $51,964.00
Sr.Dsn Engineer/LA/Surv $43.77 1719 $75,240.63
Design Engr/LA Tech $28.65 940 $26,931.00
Technician $38.70 247 $9,558.90
Clerical $30.96 56 $1,733.76
DSC Subtotal 4,321 $196,612.65
ICR Cost (Include Salary Additives)
ICR x DSC of 131.49%$196,612.65 $258,525.97
Fixed Fee (FF)
FF Rate 30.00%$196,612.65 $58,983.80
DSC Total $514,122.42
Direct Reimbursables
Mileage $2,097.20
Amec Foster Wheeler $84,839.99
GeoEngineers $19,405.65
Larson Land Co $36,850.00
IDAX $2,200.00
Reproduction $250.00
Reimbursable Total $145,642.84
Total Amount Supplement No.2 $659,765.26
MR Allowed $100,000.00
MR Previously Authorized $47,420.92
2 MR Allowed -MR Previousl Authorized $52,579.08
(1+2)Total Amount Payable Supplement No.2 $712,344.34
City of Renton Date:10/03/17
AGENDA ITEM #7. f)
EXHIBITD
FEE SUMMARY
0 Architecture 0
Landscape Archileclurc
0 Civil Engineering 0Project:City of Renton
Rainier Ave S -S 3rd St to NW 3rd Pl -Supplement No.2
10/03/2017
Description Estimated Fee
Task 12 -Project Management for Design Phase 3 $41,794.30
Task 13 -Utility Coordination $17,924.61
Task 14 —Storm,Water,Wastewater $52,034.31
Task 15 —Right of Way True Cost Estimate $44,840.29
Task 16 -Linear Corridor Haz MatRepor1 $25,747.98
Task 17 —Preliminary Geotechnical Engineering Report $91,110.42
Task 18 —Environmental Permitting Support $5,743.37
Task 19 —S 2nd St Extension TA and 10%Design $43,186.20
Task 20 —WSDOT Coordination $42,407.34
Task 21 -Illustrative Design and Urban Design Package $20,833.59
Task 22 -30%Design $233,719.79
Task 23 —QA/QC $40.423.06
Total Estimated Fee $659,765.26
City of Renton
RainierAvenue S—S3rdSt to NW 3rd PI Page 1 of 7 KPG
Supplement 2 10/03/2017
AGENDA ITEM #7. f)
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City orRenton
Rainier/lvenue S-S3rd St to NW 3rd Pl
Supplement 2
EXHIBITD
HOUR AND FEE ESTIMATE
Project:City of Renton K P G
Ralnler Ave S -5 3rd St to NW 3rd Pl -Supplement 2 .,\,¢.,;.¢....,..¢.
10,03,201-I Landscape Architcctum
0 Civil Engineering 6
Reimbursable Breakdown
Task 12 -Project Management for Design Phase 3
Mileagegest.1600 miles x 0.535 centslmile)S 856.00
Regroduction S -
Task 12 -Total 5 856.00
‘Bit!-_%Lv_E.<M!i£‘§!i°!!,
.-7'_._.
__W 7
Mileage,(es_1.400 milesx0.535 cents/mile)
I I i_i _V_i_W_
7§,2174.00
,_,,,
,R_epr9ét1c_ti9n
,_
______,__$__,
_
-
Task_r14-storm.Water.Wastewater
H
"Mileage (7e§1.,800_n1ilesxio.5i35cenlslrnile)
Reproduction
Task 14 -Total 5 428.00
Task 15 -Right ot Way True cost Estjljrtato
W 7 i _
Mileageigest.400miles x 0.535 cenlslmile)
_____
§__g14.oo
..,
_B¢p_r9_du9tion
.1 1 1,,__
._§_
,__
-
Larson Land Co S 36.85000
Task 15 -Total 8 37,064.00
Task 16 -Linear Corridor Haz Mat Regan
Mileage(est.100 miles x 0.535 centslmile)5 53.50
W?productiogt
.7 1 ,1 ,,
_,,A_
___,_
-
Geoengineers S 19,405.65
Task 16 -Total 8 19,459.15
'[=!_S1‘1Z-jretiminarvt ‘399_!&¢_b!!i=_3|EnsineerineRBPOI1 ._
1 1 __7
__i I
Mileage_(es_t._200milesx 0.535 cents/mile)
H W ___I 7
__$__,107.00
Reproduction S -
Amer:Foster Wheeler S 84.63999
Task 17 -Total 3 84 946.99
T359!1‘?,-E“Vi'°"m°"‘3J,[’9!I'??!i!l9,5¥PP°“
Mileage
Reproduction
'
Task 16 -Total 3 -
Task 19 -S 2nd 51 Extension TA and 10'/.Design
N 7
Mileagg(§_t.V_1070miles2;0.535 centslmile)
H I I I
_3 53.50
Reproduction S -
IDAXData -Traf?c counts 8 2,200.00
Task 19-Total 3 2,253.50
Task 20 -WSDOT Coordination
_
Mileage (est 120 mi'§§_*.&5£-'?°Ll-“-/'_"ii°)
7 ,_,,,,,
.§,
_
ii-£0,
Reproduction (1 FallS_iz_e_yl1lai?an Sgt)
__7
i _
_S
W i i
2750.00
5 .
Task 20 -Total 3 314 20
Task 21 -IllustrativeDesign an5_1_Ur1:anDeslgn_Package
Mileage 11 S -
Regroduction S -
5 .
Task 21 -Total 3 -
Task 22 _-_30'/.Design
Mileage (esl.zoomiles x 9.535gggjgsigigre)1 ’W5;
_
107.00
Reproductio_n_
I rm’,____§,-
5 .
Task 22 -Total 5 107.00
I3_§_*_2§,-QNQC
__
_i
Mileage
__W __H
_V§i
_V_
-
W 7
Reproduction
I H H _
I ,__
W§_
__N
-rs.
Task 23 -Total 3 -
TOTAL REIMBURSABLES S 145,642.84
Page 6 of 7 KPG
10/03/201 7
AGENDA ITEM #7. f)
EXHIBITD
Employees Title DSC OH (131 .49%)Fee (30%)Rate
Nelson Davis QA/QC Manager $84.13 $110.62 $25.24 $219.99
Paul Fuesel LA Manager $84.13 $110.62 $25.24 $219.99
Jason Fritzler Project Manager $64.42 $84.71 $19.33 $168.45
Nandez Miller Engineering Lead $64.42 $84.71 $19.33 $168.45
Kirk Smith Stormwater Lead $60.22 $79.18 $18.07 $157.47
Ray Edralin Stormwater $47.12 $61.96 $14.14 $123.21
Michael Lapham Traffic Analysis Lead $46.88 $61.64 $14.06 $122.59
Jan Ciganik Signal/Illumination/ITS Lead $56.97 $74.91 $17.09 $148.97
Karina Franada Roadway Lead $43.27 $56.90 $12.98 $113.15
Nelle Alexander UtilityLead $41.71 $54.84 $12.51 $109.07
Mike Bowen Survey Lead $72.84 $95.78 $21.85 $190.47
Ron Reichel ROW $47.12 $61.96 $14.14 $123.21
Phil Adams Survey Field $37.98 $49.94 $11.39 $99.31
Karen Weisser Survey Tech $37.50 $49.31 $11.25 $98.06
Chris Johnson Survey Tech $30.77 $40.46 $9.23 $80.46
Elizabeth Gibson Landscape/Irrigation Lead $54.57 $71.75 $16.37 $142.70
Phuong Nguyen Urban Design Lead $41.35 $54.37 $12.41 $108.13
John Davies Traffic Engineer $45.91 $60.37 $13.77 $120.05
Blake Costa Signal/Lighting Engineer $30.77 $40.46 $9.23 $80.46
Hidemi Tsuru Signal/Lighting Engineer $44.59 $58.63 $13.38 $116.60
Emily Logan Roadway Engineer $30.77 $40.46 $9.23 $80.46
Bryce Corrigan Roadway Engineer $28.85 $37.93 $8.66 $75.44
Coreen Schmidt Landscape Arch $37.26 $48.99 $11.18 $97.43
Judy Johnson Landscape Tech $27.88 $36.66 $8.36 $72.90
Yaxin Shi Landscape Tech $24.97 $32.83 $7.49 $65.29
Danielle Winklemann Admin $32.21 $42.35 $9.66 $84.23
Terri Simms Admin
'
$29.71 $39.07 $3.91 $77.69
Michelle Torres Admin $20.43 $26.86 $6.13 $53.42
Vonnie Stockman CAD Tech $39.90 $52.46 $11.97 $104.33
Kelly Manager CAD Tech $50.12 $65.90 $15.04 $131.06
City of Fienton
Rainier Avenue S-83rd St to NW 3rd PI Page 7 of 7 KPG
Supplement 2 9/29/2016
AGENDA ITEM #7. f)
(1/E K K.JONSO
Transportation Building
310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA 98504-7300
Washington State
Department of Transportation
Lynn Peterson 360_705_70o0
Secretary of Transportation 117;1-300-333-5333
www.wsdot.wa.gov
August 6,2015
KPG,Inc.
753 -9”‘Avenue N
Seattle,WA 98109-4309
Subject:Acceptance FYE 2014 ICR —Risk Assessment Review
Dear Mr.Jason Fritzler:
Based on Washington State Department of Transportation's OIVSDOT)Risk
Assessment review of your Indirect Cost Rate (ICR),we have accepted your proposed
FYE 2014 ICR of 131.49%.This ICR acceptance is in accordance with 23 CFR 172.7
and must be updated on an armualbasis.This rate may be subject to additional review
if considered necessary by WSDOT and will be applicable for:
El WSDOT Agreements
El Local Agency Contracts in Washington State only
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with the ?rm is
responsible for determining the acceptability of the ICR.
If you have any questions,feel free to contact our of?ce at (360)705-7104 or via
email consultantrates@wsdot.wa.gov.
gards;
s Of?ceanager,Consultant Servi
EKJ:kal
Acceptance ICR Risk Assessment Review
AGENDA ITEM #7. f)
L77 Washington state
Department of Transportation Memorandum
May 13,2014
TO:Stacie Kelsey,LocalPrograms
FROM:Martha Roach,Agreement Compliance Audit Manngce?
SUBJECT:KPG,Inc.IndirectCost Rate for ?scal year end December31,2013.
We have completed our desk review of KPG,Inc.Indirect Cost Rate for the above
referenced ?scal year.The review was completed at the request of WSDOT Northwest
Region Local Programs.We reviewed the documentationsupporting the rate for
compliancewith criteria containedin the Federal Acquisition Regulations (FAR),
Subpart 31.Our review includeda site visit to the ?rm.
Based on our review we are issuing this rnernoestablishing KPG,Inc.IndirectCost Rate
for ?scal year ending December 31,2013,at 131.49%of direct labor (rate includes
0.14%Facilities Cost of Capital).KPG,Inc.provided a FI-IWACerti?cate of Final
Indirect Costs indicating all costs includedin the indirect cost rate scheduleare in
compliancewith Federal AcquisitionRegulations (FAR),Subpart 31.
Costs billed to agreements will still be subject to audit of actual costs,based on the tenns
and conditionsof the respective agreement.
This was not a cognizant review.Any other entity contracting with the ?rm is
responsiblefor determiningthe acceptabilityof the IndirectCost Rate.
If you have anyquestions,feel free to call me at (360)705-7006 or via email at
roachma@wsdot.wa.ggv.
Cc:Steve McI(erney
File
DOT Form700-008H’
Rnvllod MD
AGENDA ITEM #7. f)
Certi?cation of Final Indirect Costs
e FirmName:nee.inc.
IndirectCost Rate Proposal:131.49 7:»
Date of Proposal Preparation (mm/ddlyyyy):03/11/2014
Fiscal Period Covered (mmlddlyyyyto mm/ddlyyyy):o1Io1I1ato 12l31l2013
I.the undersigned.certify that l have reviewedthe proposal to establish ?nal indirectcost rates
for the fiscalperiod as specified above and to the best of my knowledge and belief:
1.)Allcosts includedin this proposal to establish?nal indirectcost rates are allowablein
accordance with the cost principlesof the Federal AcquisitionRegulations (FAR)of title48.
Code of Federal -Regulations (CFR).part 31.
2)This proposal does not includeany costs which are expressly uneliowehleunder the cost
principlesof the PAR of 48 CFR 31.
Allknownmaterieltransactions or events that have occurredaffecting the ?rm's ownership,
organization and indirect cost rates have been disclosed.
'
.
Signature:
Name of CertifyingOfficial‘(Print):Nelson Davis
Title:President
Date of Certification(mmlddiyyyy):0511212014
‘The “CertifyingOflioielf’must be an individualexecutiveor financialofficerof the firm at a level
no lowerthan a Vice President or chief Financial Officer.or equivalent.who has the authority to
represent the ?nancialInformationutilizedto establishthe indirect cost rate for use under Agency
contracts.
Ref.FHWADirective 4470.1Aavailableon lineat:
:1!.wa.dol.o/e sre elde vs rer ‘I ah
O/H Certi?cation;Nov 2010
AGENDA ITEM #7. f)
KPG.lnc.
Indirect Cost Rate Schedule
For the Year Ended December 31,2013
Financial
Statement Accepted
Descrigtlon Amount KPG A91.WSDOTAll].Rel‘,Amount %
DirectLabor 55995989 311,000 A 33,006,989 100.00%
Indirect Costs:
Frlngo Benefits
VocationPny $280,666 31,719 8 $282,384 9.39%
SickPay I 18,058 191 C 118.249 3.93%
HolidayPay 177,603 534 D 178,137 3.92%
PayrollTaxes 450.022 450.022 14.97%
HealthInsurance 280,484 280,484 9.33%
Workers‘Comp.Insurance 9,344 9.344 0.31%
Profit Sharing(401-k)‘28,606 28.606 095%
Bonus 175,050 ($175,050)0 0 0.00%
CommuterPasses 3,930 3.930 0.13%
Total Fringe Bene?ts $1,523,765 52,443 ($175,050)51,351,157 44.93%
GcnernlOverhead
Indirectlabor $986,393 $28,770 E $1,015,163 33.76%
Bid 6!.ProposalLabor 302,427 302,4‘.!7 10.06%
BusinessLicenses 2,017 2.017 0.07%
LifeInsurance(Key Person)18,593 (18,593)1-‘(0)0.00%
DisabilityIncomeProtection 53,620 53,620 1.78%
AutoAllowances 46.981 (346,981)P 0 0.00%
ProfessionalDevelopment 17,690 (708)Q 16,982 0.56%
ProfessionalRegistrations 5,425 (355)R 5,070 0.17%
EmployeeWelfare 38.888 (21.429)(3.837)G,8 13,623 0.45%
Recruitment 832 (832)H 0 0.00%
OutsideTemp Services 2,052 2,052 0.07%
PayrollServices 2,741 2,741 0,09%
Rent 547.4113 (331,471)1 216.017 7.13%
Ulililies 37,005 37,005 1.23%
Janitor 28,990 28,990 0.96%
Repairs&Maintenance 70,173 70,173 2.33%
1'1‘Repairs6;Mnintenanoe 4,790 4.790 0.16%
DenseExpense 564 564 0.02%
OllieoSupplies 93,852 (2.948)1‘90.904 3.02%
Copier &PlotterSupplies 13,660 13,660 0.45%
1'1’Computer Supplies 13,962 13,962 0.46%
PrintingGr.Reproduction (1,842)(1,842)0,06%
Ptiblionlions 2.404 2,404 0.08%
Memberships&Organizations 13,465 (3,160)U 10,305 0.34%
Aeoountingatlegol 10,896 (9.125)I 1,771 0.05-/.
BankCharge 1,004 1,004 0.03%
LateCharges 36 (36)K (0)0.00
'l'elecom1mn11cations 112.323 112,323 3.74%
Postage 81.Delivery '4,330 4,330 0.14%
11’LeaseExpense 100,892 100.892 3.36%
AutoMaintenance&Registration 27.410 (27.4l0)V (0)0.00%
Ptnidrtg8:Tolls 12,878 12,878 0.43%
Travel 10,518 (1.145)W 9,372 0.31'1’:
Meals -13,194 (43,194)X 0 0.00%
BusinessInsurance -87,151 87,151 2.90%
Interest 11,463 (11,468)Y 0 0.00%
BusinessTaxes 231.073 231.073 7 58%
Marketing Repmdiiotioti 232 (232)1.0 0.00%
WebsiteDevelopment&Maintenance 1,900 1.900 0.06%
Business1-Ztitenainrnent 3,303 (3,303)M 0 0.00%
Confercnoes 15,774 (600)Z 15.174 0.50%
MarketingTravel 1.114 (1.114)1.0 0.00%
Marketing Meals 8,084 (8.084)L 0 0.00%
PoliticalCotttributioitalPublicRelations 6,000 (6,000)L 0 0.00%
ChmitablcDonations 4,994 (4,994)N 0 0.00%
AGENDA ITEM #7. f)
KPG,Inc.
Indlrect Cost Rate Schedule
For the Your Ended December 31,2013
I-'1mme!nl
Statement Accepted
Dcgcrlntlon Amount Kpc Ad],WSD01’Ad].Ref.Amount '/.
Depreciation l20ll'll 120.17I 4 .0096
Total General Overhead $3,116,912 §$316.M1!‘$141,806!S‘2.$98l66S 86.42%
Total Indirect Costs 8:Overhead $4,640.67’)§$373;9')8i Q3l6‘8$6)519351552I3l.3S%
Indirect Cost Rate (Les:FCC)154.90%I4 I.89%lJl.35%
FacilitiesCost ofcapitnl $4330 $4.l30 0.14%
$4,644,807 ($373,998)($3 l6,3S6)83,953.95!
Indirect Cost Rate (Includes FCC)I31.-I9’/o
KPG,Inc.-Reviewedand Acceptal BS S/I3/2014
"Indirect Cost Rate still tulgleclla W.S'DOT/mdil"
AGENDA ITEM #7. f)
EXHIBITE SUB CONSULTANT COST COMPUTATION
EXHIBITG1 -SUMMARYOF COSTS
Geotechnical Study
Rainier Avenue South Phase 4 -Supplement 1
Fienton,Washington
Amec Foster Wheeler Environment &Infrastructure,Inc.
DIRECT SALARY COST (DSC):
Task Classification (AMEC Class Code)Hours x HOUFIYRate =Cost Task Total
Principal Geotechnical Engineer (624 to 625)9 $72.63 $653.67
Associate Engineer (620 to 623)115 $66.85 $7,687.75
Senior Geologist!Engineer (616 to 619)137 $44.40 $6,082.80
Project Geologistl Engineer (614 to 615)26 $39.57 A $1 .028.82
Stafl Geologistl Engineer (611 to 613)81 $32.10 $2,600.10
CAD Drafter (517)32 $31.52 $1,008.64
Clericall Word Processor (808 to 809)38 $26.06 $990.28
TOTAL DSC 438 $20,052.06
OVERHEAD COST (OH COST -including salary additives):
OH Rate of 1.60 x DSC 1.6 x $20,052.06 =$32,083.30
FIXED FEE (FF):
FF Rate 010.31 x (DSC)0.31 x $20,052.06 =$6,216.14
REIMBURSABLES:
Field Expenses (mileage,equipment.etc.)$717.50
Subcontract Expenses (0%mark-up)$25,771.00
TOTAL REIMBUFISABLES =$26,488.50
TOTAL $84,839.99
AGENDA ITEM #7. f)
mm.m8.§mmm“.om._.<s_:.mm4<._.Ohmmadmmmono.59.ma:émEexec_.R.mNmmmm.§:w.oE:.o2Sm_m_oS:mWWmmwgaxm_M—O_D:wGuammgemmmamawmm?m«mamw55:mKQNNwNew...w.23um:%:5_m_o._.93mSmmmsa95mm—mm$3mBumwmommHomeX8.0HHEmmommm«mm;w:0;m8;m33mmmmmmcomm.wSo;m83XomonIOmmodmm26mmoo;m83wmmo;mmmqwmmam.»w33m:89>_m_mm§:_9ownnow8an53BF3.m303.8.8msozE229E2.0E;on?5;,m9___mos_mmzzousmtZWV4‘:85.2;DNN1m_:o.:EouSmsm.G.ucoammmmmm..M.mESN:89$5m.._:o%mQC5Vcvmmm9m_EmcwEamaamion9mm9.339%Ssaucao.Eonm::mmc_m:m_m:.=o::wm.n—omN...ev.._r_aEw>...Q_gsvmorcczQmN:_m:__.::w_m2,E§mmuNuanncm%zucm=;5«.NNVSmNu._o__r6E5.youm::umc_m:w_mo_::uw.ow0«.5cum9mwzoaocwwasu_mo_ommSmam?o.v«.Nwwacam_oacsww.>5_Eon3anawmwm85.3om2Sno.Em5.as.:o_.Eo_mxmwumtsmnzmn.n—oON9mM.0.m:o__mu9:O=m.9Qxm{£2mmQNVmVmmmm:_mm:m.0“>EQ<.m:m_n.5:200u_:mE:o_.ER_mEu_o_u_«.2mmmE.uam=uE_u_o.n_EwmmE_u_o>ErmWVVw—aamm_uEEoun_..mucm.om:COQ:o_.w:m__EU<«um._~:oU:22:2.8.8m~58Emo,Smamovimmgmwmmw?m:o...§a8Q«at:3».mm.>fenobo%;%%s%,~.%s%sW/MmeN._w_mwEs%%%%agen35,_Bm8./J9/(Waxmicanowoe,m..w.vGwoveax09%..Aaw190/10/ea;aaxxuwEmgDJIs9m.amo./9w/oI»».0/Qo4o4ooEaww?mu..mQmm?i3:5:E:E._xmEncmEtcomrun—:._wEwEn=mzO_._.<._.3n:2OO._.wOOE<53mzoomammtmixm u_mE=mm«=51r_o=m.0_u>o._
A
G
E
N
D
A
I
T
E
M
#
7
.
f
)
Other Direct Costs
EXHIBITE SUB CONSULTANT COST COMPUTATION
4V
B ITIEC
foster
wheeler
Breakdown of Expenses
AmecFW Exgenses
Expense llem Quantity Unit Unit Cost Total
Mileage 500 Miles 50.535 3258
Hand boring equipment 4 Day 3100.000 5400
Field Supplies 1 Each $50.00 $50
Sublolal AMEC Expenses $718
Subcontract LuboratorxExgenses
Expense Item Quantity Unit Unit Cost Tolal
Sieve 15 Each S100 $1500.00
200 Wash 0 Each 555 $0.00
Moisture 30 Each S20 $600.00
Sublolal Laboralory Expenses 52.100
Subcontract Private Utility Locate (APS)
Expense Item Ouantity Unit Unit Cost Total
Labor 12 hours $80 $960.00
Subtotal Private Locate Expenses $960
Subcontract Traffic Control Plans (Kenny's Traffic Control Plans)
Expense Item Quantity Unit Unit Cost Total
Labor 12 hours $100 $1.200
Subtotal Traffic Conlrol Plan Expenses $1,200
Subcontract Traffic Control Services (Emerald Cit):Flagging
Expense Item Ouanlily Unit Unit Cost Total
Mobilization 5 day 525 $125
Barrier Truck 2 days 5500 51.000
Signage 9 each $4 $36
Cones 100 each $0.75 $75
Arrowboards 5 clay $100 $500
Equipment Truck 5 day $75 $375
Flaggers 80 hour 555 54.400
Subtotal Traflic Control Service Expenses 56,51 1
Subconlract13 Hollow Stern Auger Drilling (Geologic Drill,Inc.)
Expense Item Quanlily Unit Unit Cost Total
Drilling 1 each $15,000 $151100
Subtotal DrillingExpenses 515.000
Sublulal AmP,t7FW Expenses $718
Sllhtulal Suncnnlracl Expenses 5325.771
0%mark-up on subcontract expenses $0
Total other Direct costs 526.489
10/3/2017 .u.-‘I ,»Jllu linn .\.~:::../‘)7'A‘-.A
AGENDA ITEM #7. f)
EXHIBITE SUB CONSULTANT COST COMPUTATION
EXHIBIT G-2 Subconsuliant Fee Determination Summary Sheet
ACTUALS NOT TO EXCEEDTABLE
Rainier Avenue 5 Phase 4 A:?g‘
Amer:Fosier Wheoiur Environment &lnirasiruciure.Inc.
11610 North Creek Parkway Norlli amec
Boiheil,Washingion 93011 foster
Prepared 2/25/2016
Fiaies valid through 12/31/2016 wheeler
curmni Rains Overhnad Fe:Billing Ruin
Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum
Base Direct Lahnr 150.00%31.00%BillingFiaie:Direci
lass Code Class Code Desi:n Rate Rate OH OH Fee Fee Flaie Rate
601 Froiasslorial Leveii $11.00 $11 72 S17 60 $18.75 $3.41 53 63 $32.01 $34.11
602 Prolessional Level 2 $11.73 $13.28 $18.77 $21.25 $3.64 54.12 $34.13 $38.64
603 Proiessional Level 3 $13.29 $14.84 $21 26 $23 74 $4.12 $4.60 $38.67 $43 18
604 Pmlessional Level 4 $14.85 $13.41 $23.76 $26.26 $4.60 $5.09 $43.21 $47.75
605 Pioiessional Levei 5 $16.42 $17.97 $28.27 $28.75 $5.09 55 57 $47.78 $52 29
606 Frolessional Level 6 $17.98 $19.53 $28 77 $31 25 $5.57 $6.05 $52.32 $58.83
607 Proiessional Level 7 $19.54 $21.09 $31.25 $33.74 $5.06 55.54 $55.86 $61.37
608 Proiessional Leve'8 $21.10 $22.66 $33.76 $36.26 5554 S7 02 $61.40 $85.94
609 Proiessiniial Level 9 $22.57 524.22 $36.27 $38 75 $7 03 $7.51 $65.97 $70 48
610 Proiessiorial Level 10 $24.23 $25.78 $38.77 $41.25 $7.51 S7 99 $70.51 $75 02
611 Prolessional Level 11 $25.79 $28.28 $41.25 $45.25 $7.99 $8.77 $75.05 $82.29
612 Prolesslorial Levei 12 $28.29 $31.25 $45.26 $50.00 $8 77 $9.59 $82.32 $90 94
613 Prolesslonal Level 13 $31.20 $34.32 $50.02 $54.91 59 69 $10.64 $90.97 $99.87
614 Proiossional Level 14 $34.33 $37.30 $54.93 $59.68 $10.64 $11.56 $99.90 $108.54
615 Pro1essiona|Levei 15 $37.31 $40.50 $59.70 $64.80 $11 57 $12 56 $108.57 $117.85
516 Froiessional Level 16 $40.51 $43.55 $64.82 $59 66 $12 56 $13 50 $117.88 $126.73
617 F'roIessinna|Leve1 17 $43.56 $47.19 $69.70 $75.50 $13.50 $14 63 5126 76 $137.32
618 Prolassinnal Level 18 $47.20 $50.70 $75.52 $81.12 $14.63 $15.72 $137.35 $147.54
619 Proiessional Level 19 $50 71 $54.21 $81.14 $86 74 $15 72 S16 81 $147.57 5157 75
620 Proiessional Level 20 $54.22 557 72 $86.75 $92.35 $16.61 $17.89 $157.78 $167 97
621 Proiessinrial Level 21 $57.73 $61.23 $92.37 $97.97 $17.90 $19 98 $167.99 $178.18
622 Prolessional Level 22 $61.24 $64.74 $97.98 $103.58 $18.98 $20.07 $178.21 $188.39
623 Professional Level 23 $64.75 $68.25 $103 60 $109.20 $20.07 $21.16 $188.42 $198.61
624 Prolessional Level 24 $68.25 $71 76 $109.22 $114 82 $21.16 $22.25 $188.64 $208.82
625 Proiessional Level 25 $71.77 $75.27 $114.83 $120.43 $22.25 $23.33 $208.85 $219.04
626 Professional Level 26 $75.28 $165 00 $120.45 $232.00 $23.34 $44.95 $219.06 $421.95
TECHNICALLEVELS |
501 Technician Level 1 $8.00 $8.00 $12.80 $12.80 82 48 S2 48 $23.28 $23.28
502 Technician Level 2 $8.01 $8.90 $12.82 $14.24 $2.48 $2.76 $23 31 $25.90
503 Technician Level 3 $8.91 $9.50 $14.26 $15.68 $2.76 $3.04 $25.93 $28.52
504 Technician Level 4 $9.81 $10.70 $15.70 $17.12 $3.04 S332 528 55 $31 14
505 Technician ‘_evel5 $10.71 $11.60 $17.14 $18.56 53 32 S3 00 $31.17 $33.76
506 Technician Level 6 $11.61 $12.50 $18.58 $20 00 $3.80 $3 88 S33 79 $36.38
507 Technician Level 7 $12.51 $13.50 $20.02 $21 60 $3.88 $4.19 $36.40 $39 29
508 Technician Level 8 $113.51 $14.50 $21.62 $23.20 $4 19 S4 50 $39.31 $42.20
509 Technician Level 9 $14.51 $15.50 $23.22 $24 80 $4 50 $4 81 $42.22 $45.11
510 Technician Level 10 $15.51 $17.00 $24.82 $27.20 $4 81 $5.27 $45.13 $49.47
511 Technician Levol 11 $17.01 $18.50 $27.22 $29 60 $5.27 $5.74 $49.50 $53 84
512 Technician Level 12 $18.51 $20 50 $29.52 $32.50 $5 74 $0.36 $53 86 $59 66
513 Technician Level 13 $20.51 $23.00 $32.82 $36.80 $6.35 37 13 $59.68 365 93
514 Technician Level 14 $23.01 $25.50 $36.82 $40.80 $7.13 $7.91 $66.96 $74.21
515 Technician Level 15 $25.51 $28.00 $40.82 $44 80 $7.91 $8.68 $74.23 $81.48
516 Technician Level 16 $28.01 $30.50 $44.82 $48.80 $8.68 $9.46 $01.51 $88.76
517 Technician Level 17 $30.51 $33.00 $48.82 $52.80 $9.46 $10.23 $88.78 $96 03
518 Technician Level 16 $33.01 $40.00 $52.82 $54 00 $10.23 $12 40 $96 06 $116.40
ADMINISTRATIVELEVELS
B01 Aaininisiraiive Level 1 $6.36 $9.17 $10.18 $14.67 $1.97 $2.84 $18.51 $26 08
802 Administrative Level 2 $9.18 $10.93 $14 69 $17 49 $2.85 $3.39 $26.71 $31.81
803 Adminisiraiive Level 3 $10.94 $12.69 $17.50 $20.30 $3.39 33 93 $31.84 $36 93
804 Administrative Level 4 $12.70 $14.45 $20 32 $23.12 $3.94 $4 48 $36.95 $42.05
805 Aommisiraiive Level 5 $14.46 $16.21 $23.14 $25.94 $4 48 $5.03 $42.08 $47.17
806 Administrative Level 6 $16.22 $17.97 $25 95 $28.75 $5.03 $5.57 $47.20 $52.29
807 Adminlsiraiive Level 7 $17.98 $20.48 $28.77 $32.77 $5.57 $6.35 $52.32 $59.60
808 Administrative Level 8 $20.49 $23.49 $32.78 $37 58 $6.35 $7.28 $59.63 $68.36
809 Adminisiraiive Level 9 $23 50 $26.50 $37.60 $42.40 $7 29 $8.22 $68 39 $77.12
810 Administrative Level 10 $26.51 $50.00 $42 42 $80.00 $8.22 $15 50 $77 14 $145.50
AGENDA ITEM #7. f)
L
VI Transportation Building
310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia.WA 98504-7300
360-705-7000
TIY:1-800-833-6388
www.wsdot.wa.gov
Washington State
Department of Transportation
Lynn Peterson
Secretary of Transportation
August 7,2015
Amec Foster Wheeler Environment &Infrastructure,Inc.
1105 Lakewood Parkway,Suite 300
Alpharetta,GA 30009
Subject:Acceptance FYE 2014 ICR —Cognizant Review
Dear Eddie Goyne:
We have accepted your ?rms FYE 2014 Indirect Cost Rate (ICR)of 160.00%based
on the “Cognizant Review"from the Georgia Department of Transportation.Your
ICR acceptance is in accordance with 23 CFR 172.7 and must be updated on an armual
basis.This rate will be applicable for:
E WSDOT Agreements
E Local Agency Contracts in Washington State only
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the tenns and conditions of the respective agreement/contract.
Any other entity contracting with your ?rm is responsible for detennining the
acceptability of the ICR.
If you have any questions,feel free to contact our of?ce at (360)705-7104 or via
email consultantrates@wsdot.wa.gov.
:v\/l/’l/lA/>g’
..V;E K K.JONSONyo ?ce/—-—Manager,Consultant Services
EKJ zkal
Acceptance lCR Cognizant Rcvicw
AGENDA ITEM #7. f)
AMECFOSTERWHEELERENVIRONMENT81INFRASTRUCTURE,INC.
Scheduleof DirectLabor.Fringe Benefits,and GeneralOverhead(with FieldRate)Costs
AccountDescription
DirectLabor
indirectCosts
FringeBenefits
PayrollTaxes
Holiday,Vacation.and Sick
Groupinsurance
EmployeeRetirementContribution
TuitionReimbursement
EmployeeBene?ts
BonusProvision
TotalFringeBene?ts
GeneralOverheadCosts
indirectLabor
ProfessionalMemberships-Employee
Seminars8 Training
EmployeeRelocation
Recruiting
IndirectTraveland Entertainment
Legal8 Prolessional
Occupancy
Advertisingand Promotion
OfficeFurnitureand Supplies
Computer/SoftwareCosts
OfficeEquipmentRental&Maintenance
Depreciation
Communications
Postageand Shipping
Businessand PropertyTaxes,Fees 8.Permits
insurance
BadDebt
Dues,Memberships,and Subscriptions
Contributions
Penalties8.Fines
BankCharges
OtherOperating
Amortization
lntemaiRestructuring
lntercompanyCharges.net
interest
incomeTaxes
TotalGeneralOverhead
TotalIndirectCosts
OverheadRates(%ofDirectLabor)
See accompanyingnotesto schedule.
S
Year Ended December31.2014
Less
Unallowable
Costs
GeneralLedger
Balance FARReference
173,928,075 S
3 23,725,555 5 132.557 31.2o5.1.31.205.5"=
34,732,455 -
31,975,552
9,955,742
124,348 -
3,545,939 500,833 31.205-131"
2.255.932 417.055 31 201-3”
5 105,355,754 5 1,050,455
5 92,840,084 5 3,020,809 31.205—1.31.205-5”“
352,352 -
904,075 53,115 31.205-10'
211.007 151.209 31.205-35“
1,027,537 -
8,177,958 1,585,389 31.20545.31.205.141°"*
13,544,515 1.751.04731.205-27.31.20547W
24,270,939 14,003 31.205-35'"
3.314.315 1.154.895 31.205191
2.004.958 .
14,501,975
2,992,335 -
2.415.852 -
4,489,721 .
598.543
957.773 31.205411"
3.931.420 ~
(217,455)(217,455)31.20539
937.283 221.425 31.20543“
2,350 2.350 31.205-8"’
357.874 357.874 31.205-1519'
153,180 -
1,349,118 2,225,751 31205.25“
1.378.004 .
77.994 77.994 31.2052711'
8,330,230 8,330,230 31.2o143,31.205-5”"
(415,743)(415,743)31.205-2011'
13,555,825 13,585,825 31.205410
202,746,381 3 32,350,7253
3 309,103,145 3 33.401,193
Allocation
Total Proposed FieldOfficeCosts
HomeOffice
Costs
5 173,928,075 6 13,174,946 3 160,753,129
5 23,593,088 3 1,787,162 $21,805,926
34,732,486 2.630.965 32,101,521
31.975.662 2,422,137 29,553,525
9,966,742 754,975 9,211,767
124,348 9,419 114,929
3,045,106 230,665 2,814,441
1,868,867 141,566 1,727,301
6 105,306,299 6 7.976.8895 97,329,410
S 89,819,275 6 6,803,755 3 83,015,520
362,362 27,449 334,913
850,959 64,460 786,499
49.798 3.772 46,026
1,027,837 77,858 949,979
6,292,599 476,661 5,815,938
11,893,469 900,923 10,992,546
24,256,936 .24,256,936
2,149,421 162,817 1,986,604
2.004.968 144,636 1,860,332
14,801,976 1,121,241 13,680,735
2,992,335 -2,992,335
2,416,862 14,562 2,402,300
4,489,721 214,587 4,275,134
698.543 28.843 669,700
987,773 74,823 912,950
3,931,420 297,803 3,633,617
715,858 54,226 661,632
153,180 11,603 141,577
(877,643)(66,481)(811,162)
1,378,004 104,383 1,273,621
6 170,395,653 $10,517,921 3 159,877,732
3 275,701,952 $18,494,810 $257,207,142
140.38%160.00%
AGENDA ITEM #7. f)
AMECFOSTERWHEELERENVIRONMENT&INFRASTRUCTURE,INC.
Schedule of DirectLabor,FringeBene?ts,and GeneralOverhead(withFieldRate)Costs
Year EndedDecember31,2014
Notes:
""Employerportionot OASDItax on unallowablelabor5 disallowed
"9 Laborcosts associatedwithgeneral publicrelations.advertising.and other unallowablea:tiviu'esis disallowed
“"Compensationabovea reasonablethresholdis disallowed
‘°~Employeebenefitcosts related to recreaton,entertainment.and otherunallowableactrvibesare disallowed
“l Travelcosts inexcessol maximumper diem rates in eltecl at the lime ol travelare disallowed
"’Entertainmentisdisallowed
“'7 Costsassociatedwithlegalsettlementsin lieuof litigationare disatcwed
"“Advertisinglmarketingcostsnot explicitlystatedas allowablearedisalowed
9"Costsnot generallyallocableto a contractor related to allowableactivitiesnecessarytor the overall operation of the business are disallowed
3‘Baddebts arisinglromuncotmtibleaccounts are disallowed
'1"Costsol civicand communitymemberships are disallowed
"'Contributionsand donationsare disallowed
M Finesanti penaltiesare disallowed
*"“Interestand other ?nancialcosts are disallowed
M Federaland state incometaxes.deterredincome taxes.and tax creditsare disalowed
1”‘lntercompanymanagementlees aredisallowed
‘‘Internalreorganizationcosts are clisalowed
"'Unallcwablecosts associatedwithemployeerelocation
5*‘Disallowedcosts associatedwithmovingexpenses
“’Stockbased compensation is unaltowable
M Provisionforbonusin excessol amountspaid are uiiallowable
See accompanyingnotes to schedule.
AGENDA ITEM #7. f)
SUMMARYOF PROJECTCOSTS
Project:RainierAvenueSouth Phase4
Owner:Cityof Renton
Prime:KPG
Subconsultant:GeoEngineers,Inc.
DIRECTSALARYCOST(DSC):
Classification
PrincipalEnvironmental
AssociateEnvironmental
AssociateGeolechnical
SeniorEngineer
SeniorScientist1
ProjectScientist!Engineer1
Staff Engineer3
StaffEngineer2
GIS
CADDesigner
Admin3
Admin.2
SUBTOTAL-DSC
Total DSC
DatePrepared:9/11/17
Labor Hours
18
122
OVERHEAD(OHCOST-includingSalary Additives):
OHRatex DSC
FIXEDFEE(FF)
FF Ratex DSC
GEOENGINEERSLaborSubtotal
OTHERDIRECTCOSTS(ODCs):
Mileage
Copies
Parking
GPS Unit
FieldSupplies
EDRRadiusMapReportDataPackage
EDRHistorica|Aerialand CityDirectory
SearchforCorridor
EcologyandArchivesFileCopies
GTLaboratoryTests
Subontractor:APS
Subcontractor:NationalBarricade
Subcontractor:NWExcavating
Subcontractor:GeologicDrill
Subconsullant:InfiltrationTests
Lodging
AnalyticalLaboratoryTests
SUBTOTAL-ODCS
GEOENGINEEFISSUBTOTAL
GRANDTOTAL-ESTIMATEDFEE:
212.32%
30.0%
50 miles@
1000each @
0 each @
0 each @
0 each @
1 each @
1 each @
1 each @
0 each @
0 each @
0 each @
0 each @
0 each @
0 each @
U each at
0 each @
2
0
0
10
50
0
0
8
4
14
16
X
X
$0.535
80.10
$20.00
$50.00
$30.00
31,200.00
$1,500.00
$150.00
$2,800.00
$6,000.00
$400.00
$15,000.00
$50,309.00
$11,000.00
$176.00
$1,000.00
EXHIBIT E SUB CONSULTANT COST COMPUTATION
DirectRate
$72.36
$66.66
$59.48
$50.97
$40.63
$36.78
$26.25
$32.75
$26.25
$24.75
$27.41
$26.59
$4,799.28
$4,799.28
pmmm
pereach
pereach
pereach
pereach
pereach
perday
per day
total
total
total
total
total
total
per each
per each
LaborCost
$1,302.48
$133.32
$0.00
$0.00
$406.30
$1,939.00
$0.00
$0.00
$210.00
$99.00
$383.74
$425.44
$4,799.28
$4,799.28
810,189.83
$1,439.78
$16,428.90
$26.75
$100.00
$0.00
$0.00
$0.00
$1,200.00
$1,500.00
$150.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,976.75
$19,405.65
$19,405.65
AGENDA ITEM #7. f)
S};gr,rim$3.;23E5.,anM?3agoRa?.,wm382.ua..s»_za=m!.§w..__.58.§E_._=_.5<n.mm..mRAm5.533o~.ENn53:5.-o_:¥.__n_u_Ii:=.8l-xQ..7.anmV _§__I.=.§s.§zE.2..za..n.q.,Q3323N_§aa.>s.=.;!..ma§t.€.<._i=¢a_:.1m33..8..3n.s...8.__u_uun.V:3...§_ms3s5§§=§S.__..£.um..m«.23m.._?a?suibaxx?x7..5%:..___.__:am_-_.-E:38.5.:itl..a,_.in2.:5.3maze:..25m<._ommo»u?x_n5!:_.o..a§5u55>.28»93259...5,1:_m35853mm.u:__m_vvc_m=mouo:=m._=m:oop..wu.§_u.=E=a_:om3Eucacaoe32..Ezomo=c.u><.o_:_nm:ou_oE:8»E5%...8..E35...._..Eo.._.<.En_mom?7.0_._‘<._Q«:>.CU._.mcu._.7.<.~w_Dw7.CD57.:EEZX2
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Washington state Transportation Building
310 M l P k A S.E.VI Department of Transportation RO_3:2$7330"e"”°
Olympia.WA 98504-7300
360-705-7000
1'|'Y:1-800-833-6388
www.wsdol.wa.gov
May 17,2017
GeoEngineers,Inc.
8410 154"‘Avenue NE
Redmond,WA 98052
Subject:Acceptance FYE 2016 ICR —Audit Office Review
Dear Mr.McGranahan:
Transmitted herewith is the WSDOT Audit Office’s memo of “Acceptance”of your
?rm’s FYE 2016 Indirect Cost Rate (ICR)of 212.32%.This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only.This rate may
be subject to additional review if considered necessary by WSDOT.Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions,feel free to contact our office at (360)705-7019 or via email
consultantrates@wsdot.wa.ov.
Regards;
Jonson ErikE-z-+~-~’
cosign
ERIK K.JONSON
Manager,Consultant Services Office
EKJ:kms
Acceptance ICR Audit ()l'lice Review
AGENDA ITEM #7. f)
GEOENGINEERS.INC.
Indirect Cost Rate Schedule
For the Year Ended December 31,2016
Financial
Statement Geol-Lngineers Accepted
Description Amount Adjustments Rel‘.Amount %
Direct Labor 13,294,117 13,294.]17 100%
Indirect Costs:
Fringe Benefits
Payroll Taxes $2,161,128 ($83,201)A $2,077,927 15.63%
Group Insurance 3,449,513 0 3,449,513 25.95%
Worker's Compensation 149,613 0 149,613 1.13%
Vacation,Holiday and Sick Pay 3,316,401 0 3,316,401 24.95%
Profit Sharing and 401(k)Contributions 844,338 0 844,338 6.35%
Bonuses and Severance 2,244,975 (388,691)B 1,856,284 13.96%
'1‘Mai Fringe Bene?ts $12,165,968 ($471,892)$1 1,694,076 87.96%
General Overhead
Non-Biilable Labor $7,566,313 ($2,099,245)CC $5,467,068 41.12%
Bid &Proposal Labor 1,192,488 0 1,192,488 8.97%
Direct Selling Labor 1,944,684 (790,512)C 1,154,172 8.68%
Office Rent &Maintenance 2,265,497 (50,429)D 2,215,068 16.66%
Telecommunications 260,785 0 260,785 1.96%
Bus.Taxes &Other than Federal 683,963 0 683,963 5.14%
Subscriptions,Stationery &.Supplies 317,735 (25,002)B 292,733 2.20%
Travel 1,083,221 (292,279)F 790,943 5.95%
Company Vehicles 306,171 (306,171)F 1)0.00%
ProfessionalDues,Meetings &Proposals 516,936 (63,246)G 453,690 3.41%
Depreciation 862,754 (6,685)H 856,069 6.44%
Equipment Rental &Maintenance 131,386 0 131,386 0.99%
Bad Debt 76,000 (76,000)1 0 0.00%
Professional Consultants 1,444,562 (941,034)J 503,528 3.79%
1;‘ntertainmcnt/Advertisingand Proposals 134,269 (1 16,030)K 18,239 0.14%
Field and Laboratory Supplies 196,692 (48,792)L 147,900 1.11%
insurance 1,060,098 (42,216)M 1,017,882 7.66%
Computer Maintenance and Software 1,153,083 (5,129)N 1,147,954 8.64%
Recruiting&Relocation 42,1 12 0 42,1 12 0.32%
Contributions 37,206 (37,206)0 0 0.00%
Fines/Penalties/Unallowable 25,183 (25,183)P 0 0.00%
Employee Health &Welfare 185,51 1 (80,204)Q 105,307 0.79%
Total General Overhead $21,486,649 ($5,005,362)$16,481,287 123.97%
Total Indirect Costs &Overhead $33,652,617 ($5,477,254)$28,175,363 211.94%
Indirect Cost Rate (Less 1-‘C(.‘M)253.14%211.94%211.94%
FacilitiesCapital Cost of Money $51,217 R $51,217 0.39%
($5,426,037)$28,226,580
Indirect Cost Rate (Includes 1-'CCM)212.32%
GeaEngineers -Accepted by BC 5/1 7/1 7
"lmlirect Cos!Rare still subject to WSDOT Audi!"
Page 1
AGENDA ITEM #7. f)
GEOENGINEERS,INC.
Indirect Cost Rate Schedule
For the Year Ended December 31,2016
References
Gcolinginecrs Adjustments:
A Fringe bene?ts adjustment for unallowable Direct Selling labor and unallowable bonuses per 48 CFR 3 1.20I -6(e)(2).
B Unallowablc bonuses per 48 CFR 3 I .205-6(1).
CC Indirect labor adjustment required ,to meet l‘SMJ 2016 -25th percentile of Direct Labor(Environmental,Engineering-Prime,Engineering
-Subcontractor),as a “/oof total labor (54.43%).Per 48 CFR 31.20]-3
C Unallowablemarketing activitiesper 48 Cl-‘R 31.205-l ,l4,38 and 4 l.
D Assigned parking costs unallowabicper 48 CFR3 I .20!-2 &31.201-3;Unallowablefor the bene?t of Employee per 48 CFR 3 1.20]-3.
E PromotionalMaterialsuuallowableper 48 CFR 3 I .205-l(i)(S).
F Vehicle costs unallowableper 48 CFR 31.201-2(d);Travel in excess of Federal per-dietn unallowable per 48 CFR 31.205-46.
Ducs to social clubs unallownblcper 48 CFR 3 l 205-](m7).3 I .205-14;Lobbying unallowablcper 48 CFR 31.205-22;Mcntbcrsltipsin
G civicand community organizations unallowcdand Marketing costs unallowed per 48 CFR 31.205-l(i)(7)and 48 CFR 3|.205-I ,i4,38,
ll Depreciationon vehicles tmallowed per 48 CFR 3 l .20l-2(d).
1 Bad debts unallowablcper 48 CFR 31.205-3.
1 Directprojectcosts unallowableper 48 Cl-‘R 3l.202(a);Unallowablemarketing activitiesper 48 CFR 3|205-],I4 &38'.Patent Costs
uuallowablcper 48 Cl-‘R 3l.205-30.Voluntary Unallowahle Legal Claim &Settlement expenses per 48 CFR 31.205-47(b)and 31.205-
K Unallowable marketing activitiesper 48 CFR 31.205-l .I4 &38;Entertainmentunallowable per 48 CFR 3 L205-I4;Advertising
unallowableper 48 CFR 31.205-38(b)(i).
L DirectProject Costs unallowableper 48 CFR 3 l .2t)2(a).
M Unalluwablekey person life insurance per 48 CFR 31 .20S~l9(e)(2)(v).Direct project costs tutallowableper 48 CFR 3 I .202(a)
N UnallowablcOffice for the benefit of F.mployeeper 48 CFR 31.201-3
0 Contributions unallowablcper 48 CFR 31.205-8.
P Fines &Penalties unallowableper CFR 3 L205-l5(a).
Q Social activitiesunallowublcper 48 CFR 31.205-l4;Employee gifts &recreation uuallowablcper 48 CFR 31.205-l3(b).
R Costs of money adjustment Allowableper 48 CFR 3 l .205-l 0(a).
Page 2
AGENDA ITEM #7. f)
EXHIBITE
CONSULTANTRATESCHEDULE/FEESUMMARYSHEET
LARSONLANDCO.LLC
PROJECT:KPG/Cityof Renton/RainierAvenue S.Phase 4 —S.3"‘ST.to NW S.3”’PL
2017 RATE SCHEDULE
Safe Harbor
Raw Indirect
Labor Cost Rate Fee Billing
Classification Rate (110%)(30%)Rate
Project Mgr/Sr.ROW Agent $60.00 $66.00 $18.00 $144.00
Sr.ROW Tech $40.00 $44.00 $12.00 $96.00
FEESUMMARY
Project Mgr/
Sr.ROW Sr.ROW
Role:Agent Tech Total Labor
Bill Rate:$144.00 $96.00 Cost
15.1 Sales Research
15.2 Land Acquisition Estimate
15.3 Appraisal/Appraisal Review Estimate
15.4 Title Insurance
Estimate
15.5 Relocation/Negotiation Estimate
Totals:
TOTAL FEE $36,000.00
EXPENSES
Mileage:1588 miles @
$0.535 $850.00
TOTALEXPENSES $850.00
TOTAL FEES8:EXPENSES $36,850.00
AGENDA ITEM #7. f)
is
‘T Washington State ;%n:1poul-Iago:gulldlngs-E888fvenue..V5 Department of Transportation
P_o_30347300-
Olympia.WA 98504-7300
360-705-7000
TTY:1-800-833-5388
www.wsdot.wa.govMay3,2017
Jay Larson,Principal
Larson Land Company,LLC
7230 Madrona Dr.NE
Bainbridge Is,WA 981 10-1902
Re:Larson Land Company,LLC
Safe Harbor Indirect Cost Rate
Dear Mr.Larson:
Washington State has received approval from our local Federal Highway Administration(FHW A)Division to continue administeringthe “safe harbor”indirect cost rate program on engineeringanddesignrelatedservicecontracts,as well as for Local Public Agency projects.
We have completed our risk assessment for Larson Land Company,LLC.We conducted our assessmentbasedonthedocumentationprovidedbythe?rm.The reviewed data included,but was not limitedto,adescriptionofthecompany,basis of accounting,accounting system and the basis of indirect costs.Based on our review,your ?rm is eligible to use the Safe Harbor rate.You have opted to use the SafeHarborrate,rather than provide a FAR-compliantrate at this time.
We are issuing the Safe Harbor Indirect Cost Rate of 110%of direct labor with a ?eld rate,whereapplicable,of 80%of direct labor for Larson Land Company.The Safe Harbor rate is effective on May3,2017.
Larson Land Company has agreed to improve lntemal Controls and timekeepingprocesses in order to beabletodevelopanIndirectCostRateScheduleinthefutureinaccordancewiththeFederalAcquisitionRegulations(FAR),Subpart 3].The WSDOT lntemal Audit Office has provided guidance andinformationrelatedtoFARsandtheAASHTOAuditGuide.You may use the Safe Harbor Rate ofl10%,or 80%for ?eld of?ce situations,for agreements entered into prior to May 3,2020.For
agreements entered into a?er this date,please contact the WSDOT Consultant Services Of?ce (CSO)orourof?ce for guidance.
The Safe Harbor Rate will ngt be subject to audit.Please coordinate with CS0 or your Local Programs
contact if you have questions about when to apply the Safe Harbor rate to your agreement.
If you have any questions,please contact me,Jeri Sivertson,or Steve McKerney at (360)705-7003.
Sincerely,
Schatzie HarveyESAgreementComplieAuditManager
cc:Steve McKemey,Director of lntemal Audit
Jeri Sivertson,Assistant Director of Internal Audit
Larry Scho?eld,MS 47323
File
AGENDA ITEM #7. f)
CERTlFlCATIO?OF FINAL INDIRECTCOSTS—FOR A SAFE HARBOR INDIRECT COST RATE
Firm Name:l 5 i2 3:251 LgQgcl Comga l~l\lC C C
I,the undersigned,certify that I have re viewedthe proposal to establishthe SafeHarbor rate.
Thefirmis electing to use the SAFE HARBORINDIRECTCOSTRATE ofI I 0%ofdirect labor witha
fieldrate.whenapplicable,of80%ofdirect labor.To the best ofmy knowledgeand belief:
a)The?rnthas not had a FAR compliantindirectcost rate previouslyaccepted by any other state
agency.
b)Thefirmwillpro vide reports as required by the SAFE iL4RBORRATE program on their
progress toward compliancewith the cost principles ofthe FederalAcquisitionRegulations
(FAR)oftitle 48.Code ofFederal Regulations (CF11).part 31.
All knownmaterial transactions or events that have occurred afecting the?rm's ownership.organization
and prior ¤t indirect cost rates have been disclosed.
Thefirmagrees to followthe ‘Path to Compliance".Steps noted below:
The Pathwaymust include.‘
0 A tlmelceeplngsystem whichincludesthe Internal ControlsdescribedIn chapter 6 ofAASHTO
An accounting system whichseparates Indirectcosts and direct costs
An accounting system whichseparates allowableand unallawablecost
A compliantjob cost system whichis general ledger driven
Tratningfor accounting personnel and lteymanagement on Part 3!ofthe Federal Acquisition Regulations.ContractCost Principles and Procedures
0 A strong written internal controlpolicy witha alley and procedures manual
‘Title:_c_‘3gag (J21;5;:25;MI
Date of Certi?cation (mm/dd/yyyy):""/
‘Note:This form is to be completed by an individualexecutive or ?nancialo?icer of the consultantat a
level no lower than a Vice Presidentor Chief FinancialOfficer,or equivalent,who has the authorityto
represent the ?nancial informationutilizedto establishthe indirectcost rate proposal submittedin
conjunction withthe agreement.
AGENDA ITEM #7. f)
IIIIIIIII AP
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AGENDA ITEM #7. f)
AB - 2005
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Project Acceptance: 116th Avenue SE Sidewalk Project, CAG -16-035
with Kamins Construction, Inc.
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Flora Lee, Project Manager
EXT.: 7303
FISCAL IMPACT SUMMARY:
The project has a total budget of $894,000 and is funded through a combination of a Congestion Mitigation
and Air Quality (CMAQ) grant in the amount of $707,000, a Safe Routes to School Program grant in the
amount of $111,000, and City match. The amount of the original contract was $500,000.62, with the final
contract amount being $614,472.17.
SUMMARY OF ACTION:
The 116th Avenue SE Sidewalk Project was awarded to Kamins Construction, Inc. on September 27, 2016. The
project began on October 19, 2016, but suspended for two months due to the SOOS Creek Water Main
Project. The project was physically completed on June 29, 2017. The original contract amount was
$500,000.62. The final contract amount is $614,472.17 funded through a combination of the Congestion
Mitigation and Air Quality (CMAQ) grant, Safe Routes to School Program grant, and City match. The increase
in amount was due to additional work for unexpected site conditions and design change, such as adjusting
existing castings to grade, installing additional catch basins and raised pavement markers, pavement planing,
grinding and pavement patching, replacement of existing structures, and additional temporary traffic control.
EXHIBITS:
A. FINAL PAY ESTIMATE
B. NOTICE OF COMPLETION
C. FINAL CONTRACT VOUCHER CERTIFICATE
D. CHANGE ORDER SUMMARY
STAFF RECOMMENDATION:
Authorize City Council to accept completion of the 116th Avenue SE Sidewalk Project with Kamins
Construction, Inc. and release the contract bond in the amount of $500,000.62, subject to receipt of all
required authorizations.
AGENDA ITEM #7. g)
TO:FINANCEDIRECTOR DATE:06/16/2017
FROM:TRANSPORTATIONSYSTEMSDIRECTOR
CONTRACTOR:Kamins Construction,Inc.
CAG Number:CAG-16-035 PAY ESTIMATEII:9
PROJECT:116th Ave SE Sidewalk
1.sc++eouLeA j
2.SALESTAX @ 0.00%$-
3.SCHEDULEA:SUBTOTALAMOUNT S 40,160.13
4.SCHEDULEB:N/A
5.SALESTAX @ 0.00%
6.SCHEDULEB:SUBTOTALAMOUNT S v
7.SCHEDULEC:N/A
8.SALESTAX @ 0.00%
9.SCHEDULEC:SUBTOTALAMOUNT S -
TOTAL THIS ESTIMATE:$40,160.13
FINANCEDEPARTMENT ACTION:
SCHEDULEA:
ZE ACCOUNT:317.122117.016.S95.30.63.001 S 40,160.13
SCHEDULEB:
ACCOUNT:5 -
SCHEDULEC:
ACCOUNT:-
TOTALTHIS ESTIMATE:$40,160.13
CHARTER116,LAWS OF 1965
CITYOF RENTON CERTIFICATION
I,THE UNDERSIGNEDDO HEREBYCERTIFYUNDER PENALTYOF
PERJURY,THAT THE MATERIALSHAVE BEENFURNISHED,THE
SERVICESRENDEREDOR THE LABORPERFORMEDAS DESCRIBED
HEREIN,AND THAT THE CLAIMIS A JUST,DUEAND UNPAID
OBLIGATIONAGAINSTTHE CITYOF RENTON,AND THAT I AM
AGENDA ITEM #7. g)
FINAL PROGRESS ESTIMATE N0.9
JUNE 5,2017
CITY-OF RENTON PROGRESS ESTIMATE PERIOD
KING COUNTY APRIL 30,2017 TO MAY 26,2017
WASHINGTON
PROJECT:CONTRACTOR:
CITY OF RENTON KAMINS CONSTRUCTION,INC.
CAG 16-035 116TI-IAVENUE SE SIDEWALK P.O.BOX 867
FEDERAL NO:CM-1l93(003)G&O JOB NUMBER #16535 BOTHELL,WA 98041
EXPENDITUR.E‘CO_DE:317.122117.016.595.30.63.001
BID ITEMS QUANTITIES I PROJECT COSTS
TOTAL PERCENT or
THIS TOTAL AMOUNTTHIS AMOUNTTO courimcr
‘
NO.DESCRIPTION ,QUANTITYUNIT UNIT PRICE.PERIOD TO DATE PERIOD DATE Qu,\N1‘n‘y
1 MinorClfangp 1 EST 310,000.00 0.00%0.00%$0.00 $0.00 0%
2 Roadway Surveying 1 LS $4,536.00 3.77%100.00%S171.01 $4,536.00 100%
3 RecordDrawings (MinimumBid
$1,500.00)1 LS $1,500.00 25.00%100.00%$375.00 $1,500.00 100%
4 -SPCC Plan 1 1.5 5500.00 0.00%100.00%$0.00 $500.00 100%
5 Utility Po(ha1ing-5 EA $300.24 0 4 $0.00 $1,200.96 80%
6 Mobilization 1 LS $43,318.00 0.00%100.00%30.00 $43,318.80 100%
7 Project TcrnporaryTmf?c Control 1 LS 319,197.00 3.77%100.00%$123.13 $19,197.00 100%
8 ConstructionSigns,ClassA 100 SF 337.80 0 .160 $0.00 $6,048.00 160%
9 Flaggexs 1,800 HR $55.08 65.5 1,467.5 $3,607.74 $80,829.90 82%
10 Roadside Cleanup '1 LS 55,000.00‘50.00%100.00%$2,500.00 $5,000.00 100%
11 Remaval of Structures and Obstructivns 1 LS 536,202.70 0.00%100.00%50.00 $36,202.70 100%
12 Sharing or Extra ExcavalionClass B 1 LS 51,000.00 0.00%100.00%$0.00’$1,000.00 100%
13a Sawcuning 600 SF 315.12 16.66 1,735.25 $251.90 $26,236.98 289%
1317 CrushedSurfacingBase Course 800 TN 544.34 0.00 954.92 $0.00 $42,341.15 119%
14 Asphalt Treated Base,PG 64-22 400 TN S88.51-0 0 $0.00 $0.00 0%
15 HMA Class 1/2111.PG 64‘-‘22Roadway .,
Patch 200 TN $125.71‘'
12.00 '1 153,99 51.50852 $20,615.18 82%
16 Job Mix Compliance Price Adjustment ‘1 CALC $0.00 0.00%'0.00%$0.00 $0.00 0%
1.7 Compaction Price Adjsutmenl -1 CALC $0.00 0.00%"0.00%$0.00 $0.00 0%
18 Polypmpylenestorm Sewer Pipe,12-1n.
Diam.70 LF 380.11 0 .68 $0.00 $5,447.48 97%
19 Connectionto Drainage Structure 3 'EA $432.00 0 4 $0.00 $1,728.00 133%
20 Catch Basin Type]5 EA $1,274.40 0 5 $0.00 $6,372.00 100%
21 Catch Basin,Typ'e1wi111Curb 1nle1and
BidirectionalVane Grate‘1 EA $1,371.60 0 1 $0.00 $1,371.60:100%22 11915132:Catch Basin-Lir1,¢Type 1 '4 EA $945.00 0 6 $0.00 $5,670.00.150%
23 Ad.1|15‘M30101:1_1EA $432.00 0 6 $0.00 ‘$2,592.00 55%
P3991 °f 6 Fina1Fnx3ra-ssEs1imalINaa
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FINAL PROGRESS ESTIMATE NO.9
JUNE 5,2017
CITY OF RENTON PROGRESSESTIMATE PERIOD
KING COUNTY APRIL 30,2017 TO MAY 26,2017
WASHINGTON
.PRO.IECT:CONTRACTOR:_
CITYOF RENTON KAMINS CONSTRUCTION,INC.
CAG l6~035 l16Tl-I AVENUE SE SIDEWALK BOX 867
FEDERALNO.CM-1I‘93(003)G&0 JOB NUMBER'#l6535 BOTHELL,WA 9§041
EXPENDITURECODE:3-17.122117.o16.s95;3o.63.oo1
BID ITEMS?QUANTITIES PROJECTCOSTS .
'TOTAL '.PERCENT01-‘
THIS TOTAL AMOUNT THIS AMOUNT T0 .CONTRACT
NO.DESCRIPTION OUANTITY UNIT .UNIT PRICE PERIOD 1T0DATE PERIOD DATE -ouA,\n‘n‘y
24 Rep1ace‘Manl1o1e/Catch§_asin Cover.
Typeil 8 EA $1,031.40.0 6 $0.00 S6,lE8.405 75%
25 Adjust Valve Box 4 EA $378.00 -12 12 $4,536.00 $4,536.00 1 300%
26 High Visibility Silt Fence 721 LF $4.32 0 '_545 $0.00
1
$2,354.40 76%
27 InletProtection.21 EA $75.60 0 20 $0.00 $1,512.00 95%
23 Wattle 200 LF $4.05 0 150'$0.00 $607.50 75%
29 Sad Installation 310 SY 310.80 229.06 229.06 52,473.85 S2,4731S5 74%
30 ‘Topsoil,Type A 26 CY 554.00 0 40 $0.00 $2,160.00 154%
31 Bark or Wood Chip Mulch ,9 CY S59.40.0 <0 $0.00 $0.00 0%
32 Protectionand Restorationof Propeny 1’FA $30,000.00 3.10%44.42%$929.56 $13,325.87 44%
33 Cement Concrete Traffic Curb and.Gutter 1,130 LF S21.7D_0 1,127 S0.00 $24,455.90 ;100%
34 SubsurfaceDrain 470 LF 522.79 0 493 $0.00 51 1,235.47 105%
35 CementConcrete Driveway,Enhance 430 SY 554.11 96.64 600.06 $5,229.19
'
$32,469.25 140%-
36 Raised PavementMarker Type 2:100 1-IUND $1,620.00 0.84 0.84"$1,360.80 $1,360.80 1%
37 CementConcrete Sidewalk 640 SY $47.89 0.00 443.15 50.00 $21,222.45 69%
38 PerrnanemSigning 1 LS 53,240.00 0.00%100.00%$0.00 $3,240.00 100%
39 Paint Line 1,310 LF $1.13‘1,813.3 1,813.3 $2,049.03 $2,049.03 138%
Change Order No.I _
100 PlaningBituminousPavernent S20 SY $20.00 0 1,025 50.00 $20,500.00 125%
101 Removing Paint Line 3,300 LF $3.00 0 3,300
‘
$0.00 $9,900.00 100%
102-Temporary PavementMarking —Shun
Duration 4,400 LF $1.00 .0 1,000‘$0.00..S1,000.l_J0 23%
103 Credit for 600 SY Reduction in Pavement .
Removal 1 LS ($2,500.00)0.00%100.00%$0.00 ($2,500.00)100%
104 Renegoliared ATE 275 TN .$_115.00 0.00 316.59 30.00 S36,407.85 115%
105 UriifonnedLawEnforcementramagging 64 HR $155.00 15 82 ,$2,325.00 $12,710.00 128%
106 ReplaceTwo Catch Basins 1-LS 520,950.30 0.00%100.00%‘$0.00 $20,950.30 100%
Chan ge Order Nti;2 ‘
107'AdditionalProjectTemporary Tra?ic‘
COVIITOI.-1 LS --53,412.80 0.00%400.00%"-$0.00 $3,412.80 100%
Page 2 of 6 Finatwog-m Esumm no 9 -
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FINAL PROGRESS ESTIMATEN0.9’
JUNE 5,2017
CITY OF RENTON PROGRESS EST-IMATE PERIOD
_KING COUNTY APRIL 30,2017 TO MAY 26,2017
WASHINGTON '
PROJECT:CONTRACTOR:
CITY OF RENTON ‘KAMINSCONSTRUCTION,NC.
CAG 16-035 116TI-IAVENUE SE SIDEWALK P.0.BOX'867
FEDERAL NO.'CM-1 193(003)G&O JOB NUMBER‘#16535 'BOTHELL,WA 98041
EXPENDITURECODE:117.1221‘1l7.015.595.30.63.001'~-
"''.""BID ITEMS’'‘PROJECT COSTS
'TOTAL ’‘PERCENTor
THIS TOTAL AMOUNT THIS AMOUNTT0 CONTRACT
NO:DESCRIPTION .QU.~\NTITYUNIT UNIT PRICE?PERIOD 'TO DATE PERIOD DATE ‘LQu,\N1'1'[y _
Change Order No.3
108 Reconstmcy5 DrivewayEntrancesand _;
Driveway Ramps at South End 1 CAIJC $3,895.58 0.00%100.00%$0.00 $3,_895.5_8 100%
109 LowerPavunentandCurb ixisag Curve 1 CALC 520,058.95 0.00%100.00%50.00 $20,668.95 1007/.
110 PavementRe_pair'onWest Side"
Sta.15+60to Sta..17+50 1 CALC 314,860.23 0.00%100.00%50.00 $14,860.23 100%.
111 AdditionalProject Temporary.Tra?1c I
Conlml for Change OrderNo.3 1 LS 53,199.50;0.00%_.100.00%$0.00 $3,199.50 1 .100%
112 Pavement Patchat Cementof Road 66 TN $230.00 _0.00 __60.65 S0.00 $13,949.50 1 92%
113 Mobilization for Pavement Patch V 1 LS 32,500.00 0.00%
1
100.00%‘S0.00 $2,500.00 3 100%
Change Order No.4 '‘'
,
114-Renegotialed Planing Bituminous ‘
Pavement 602 S‘!$10.00 602'602'.$6,020.00 $6,020.00 100%‘
I15 ReconstructCurwood Driveway 1 LS $2,448.-‘I9 100.00%100.00%$2,448.79 $2,448.79 100%
116 Raised Pavement Marker,Type ‘1 7 HD $500.00 7.3 7.3 $3,650.00 $3,650.00 104%
CHANGE ORDERS:1 -
con See 1Iems.100-106 ‘'
$000.$0.00:'
co:See Ilem 107
’
‘‘'sozoo '50.00.'
CO3 See 1lems.100and 10831113 $0.00 $0.00
C03 See [lems.1]4-116 -$0.00 $0.00-5
‘P3953 Of5 Fina1Pn._>9euEshv\:1eNo.9
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FINAL PROGRESSESTIMATE N0.9.
JUNE 5,-2017
CITYhOF.RENTONv.PROGRESS ESTIMATE PERIOD
KING COUNTY _APRIL 30,2017 TO MAY 2a,'2017
WASHINGTON
-PROJECT:CONTRACTOR-
CITY OF RENTON .KAMINS CONSTRUCTION,INC.
cAG I6-035 ll6TH AVENUESE SIDEWALK P.O.BOX 867
FEDERALN0.CM—l193(003)'»G&O'JOBNUMBER#16535 BOTPIELL,‘WA98041
E)CPENDI'I'U'RECODE:3 1171122117.0 l 6.5_95.30.63.001_
I
PROJECT COSTS
AMOU THIS AM UN‘'10
PERIOD DATE
SUBTOTAL EARNEDTODATE 540,160.13 s5I4,472.I 7SALESTAX‘(PER w.s.REVENUE RULE No.171)0.00%'50.00 50.00
MATERIALS ‘ONIIAND $0.00 $0.00
TOTAL $40,160.13 $614,472.17
TOTAL EARNED TODATELESSRETAINAGE $614,472.17
LESS AMOUNTS PREVIOUSLYPAID
PROGRESSESTIMATE No.I $107,737.30
PROGRESS ESTIMATE No.2 $75,433.02
PROGRESSESTIMATEN0.3 '
$35,005.42
PROGRESS ESTIMATEN0.4 $135,975.55
REVISED PROGRESS ESTIMATE NO.5 sss,272.I l
PROGRESSESTIMATENO._5A—CORRECTION 517,316.06
PROGRESS ESTIMATENO.6 s2s.2I2;ss
PROGRESSESTIMATE N0.7 $46,237.35
PROGRESS ESTIMATE NO.3 $64,073.54
TOTAL PAYMENTNow DUE:$40,100.13 $40,150.13
ORIGINAL CONTRACT AMOUNT --$500,000.52
CONTRACT AMOUNT WITITCIIANGE ORDERS 1-4 's_6_1_4,472.I7
CONTRACTPERCENTAGETODATE 100%
Page 4 Ufs FIn:lPI09lsIEsbma|uNc 5
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FINAL PROGRESS ESTIMATE N0.9
JUNE 5,2017
CITY OF RENTON PROGRESS ESTIMATE PERIOD
KING COUNTY APRIL 30,2017 TO MAY 26,2017
WASHINGTON
PROJECT:CONTRACTOR:
CITYOF RENTON KAMINS CONSTRUCTION,INC.
CAG l6—03SIl6TH AVENUE SE SIDEWALK PO.BOX 867
FEDERAL N0.CM~1I93(003)G&O JOB NUMBER #16535 BOTHELL,WA 98041
EXPENDITURECODE:317.1221I7.016.59S.30.63.00l
/r r\
I HEREBYCERTIFY THAT THE WAGES HAVE BEEN PAID IN
ACCORDANCE WITH RCW 39.l2 (PREVAILING WAGES)AND
THE FEDERALDAVIS-BACON AND RELATED ACTS (DBRA).
I HEREBY CERTIFY THE ABOVE ESTIMATE IS A
TRUE AND CORRECT STATEMENT OF THE
WORK PERFORMED UNDER THIS CONTRACT.
KAMINS CONSTRUCTION.INC.GRAY £1 OSBORNE,INC.
RECOMMENDE Y OF RENTON
FL LE .E.Date Da
Pa9e5of6 mu angms Ea-nth M:s
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FINAL PROGRESS ESTIMATEN0.;9
JUNE 5,2017
CITY OF.RENTON ~PROGRESS ESTIMATE PERIoD
KING COUNTY APRIL 30,2017 To MAY 26,2017
WASHINGTON
PROJECT:coNTRAcToR:
CITYOF RENTON KAMINScoNSTRUcTIoN,INC.
CAG 16-035 '116TH AVENUE SE SIDEWALK P.0.BOX 867
FEDERAL N0.—CM—l193(003)G&O ‘JOB NUMBER #16535 13oT11ELL,WA 98041
EXPENDITURECODE:317.:122'1l7.016L595.30.63.'001'
SUMMARY AND DISTRJBUTIONOF PAYMENTS
PAY TOTKL SALES -
551 PROGRESS ESTIMATE PERIOD EARNEDPER SALES TAx TAX MATERIALS0N ToTAL
1‘q'o_DATES ,PERIOD RATE AMOUNT HAND PAYMENT
1 OCTOBER19,2016 To OCTOBER28,2016 ‘s107,7s7.3o 0.00%‘$0.00 50.00 $107,737.30_
2 OCTOBER29,2016 To NovE1v1J3ER4,2016 -s7s,433:02 0.00%,$0.00‘50.00 $75,433.02
3 NovEM13EfR55,2016 To DECEMBER23,2016 535,006.42 0.00%10.00 50.00 $35,006.42
4 -DECEMBER24,-2016To JANUARY 23,2017 $135,973.56 -0.00%$0.00 $0.00‘$135,973.56
5 JANUARY 29,2017 To PEBRIJARY24,2017 s66,272.11 0.00%-50.00 30.00 $66,272.11
5A JANUARY29,2017 To FEBRUARY24,2017 $17,316.06 0.00%S0.00 $0.00.$17,316.06
6 FEBRUARY25,2017 To MARCH 31,2017 326,212.68 0.00%,$0.00 $0.00 $26,212.68
7 APRIL 1,2017 To APRIL 15,2017 S46,237;35 0.00%$0.00 $0.00 346,237.35
3 APRIL .16;2017 To APRIL 29,2017 364,073.54 0.00%$0.00 $0.00 $64,073.54
9 APRIL 30.2017 To MAY 26,2017 $40,160.13 0.00%$0.00 50.00 $40,160.13
TOTAL:$614,472.17 -$0.00 $0.00 $614,472.17
Page 6 of 5 Final Fmgrus Esl.Ima|1sNq9
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Revised #
Assigned to:
UBI Number:
Yes No
Yes
Contractor's Name
Date:Contractor's UBI Number:
Date Work Accepted
Federally funded transportation project?
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Date Contract Awarded
Telephone #
Bond Number:
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
$
$$
Contact Name:Title:
F215-038-000 04-2014
Email Address:Phone Number:
p
Additions ( + )
Amount Retained
REV 31 0020e (4/28/14)
Amount of Sales Tax
Contract Amount
Sub-Total
Reductions ( - ) Amount Disbursed
TOTAL
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Comments:
(If various rates apply, please send a breakdown)
NOTE: These two totals must be equal
p
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
V e(//)
AGENDA ITEM #7. g)
Subcontractor's Name:UBI Number: (Required)Affidavid ID*
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14)F215-038-000 04-2014
AGENDA ITEM #7. g)
RECEIVED
AUG11 2017
Tran5D°m‘“‘0“S‘/5‘emSDiv
Final Contract
Voucher Certificate
Contractor
Kamins Construction Inc.
Street Address
P.O.Box 867
City State Date2.
Bothell WA 9lg041-7/25/2017
0867
Project Number (Owner)
CAG 16-035
Job Description (Title)
116"‘Ave sE Sidewalk
Date Work Physically Completed Final Amount
6/29/2017 $614,472.17
Contractor's Certification
I.The undersigned,having first been duly swom,certify that I am authorized to sign for the claimant;that in
connection with the work performed and to the best of my knowledge no loan,gratuity or gift in any form whatsoever
has been extended to any employee of the City of Renton nor have I rented or purchased any equipment or materials
from any employee of the City of Renton;I further certify that the attached ?nal estimate is a tme and correct
statement showing all the monies due me from the City of Renton for work performed and material furnished under
this Contract;that I have carefully examined said ?nal estimate and understand the same;have paid all labor,
material,and other costs for this project:and that I hereby release the City of Renton from any and all claims of
whatsoever nature which I may have,arising out of the performance of said contract,which are not set forth in said
95“"13‘QIIIIIIIIIlllllllllIllllllIlllllllllllllllllq
'Notary Public ‘
State of Wuhtngton
VICKISMITH Contractor Aulhonzed Signature Required
MYCOMMISSIONEXPIRES
DECEMBER20.201 9
allIIllIIIIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIM
‘Q;$ign%r eK m
S edandsworn to before me this Q —day of 20
X »Notary Public in and for the State of %jC‘
Residing at Wgbg Lu?b
City of Renton Certification
I,certify the attached ?nal estimate to be based upon actual _
measurements.and to be true and correct.Approved Date /
M2
Project E grneer
7
X
mmmummDmminmnmi
This Final Contract Voucher Certification is to be prepared by the Engineer and the original forwarded to the City of
Renton for acceptance and payment.
Contractors Claims,if any,must be included and the Contractors Certification must be labeled indicating a claim
attached.
(August 25.2006)M:~RENT()N\l6535 l l?ih Avenue SE Sidewalk C0l'ISll’UCIl\Vn.‘vlanagen1ent\(‘ity\7l)()('onsiru<:iion Admin-Project Conirol\730 C‘on1racl(‘ompletir
AGENDA ITEM #7. g)
t CAG-16-035, CO #1-17
Change Order #001
Contract Number: CAG-16-035 Federal Aid Number: CM-1193(003)
Contract Title: 116t'' Avenue SE Sidewalk
Prime Contractor: Kamins Construction
Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications
Change proposed by the Contractor
Endorsed by Surety Consent
G
Contractor Attorney on Fact
l lac r
Date Date
Original Contract Amount: 500,000.62
Current Contract Amount: 500,000.62
Estimated Net Change This Order:17,810.50
Estimated Total After Change: 517,811.12
Approval Recommended Approval&ecomrt ended
IIG+-" z''.`
Resi ent Engine r City of Renton– gg errna ,
d Public Works A is ator
r--2 - I J 1 I
Date
Approval Recommended Approval Recommended
2
City Renton ra Lee,P.E. City of enton– obert M. Hanson,P.E. D e
ac C- Transportation Design Manager–City of Renton
Date Representing
You are ordered to perform the following described work upon copy of the change order.
Page 1 of 4
AGENDA ITEM #7. g)
Change Order #001
Contract Number: CAG-16-035
Federai Aid#CM-1193(003)
Date: December 20, 2016
Page 2 of 4
THE CONTRACT IS MODIFIED AS FOLLOWS:
WORK TO REVISE:
Backqround
A. In an email dated October 3, 2016, the City requested that the construction roadway
section be revised to include more pavement planing and less pavement
reconstruction. On October 21, 2016, Contractor provided quotes for the revised
work. In an email dated October 28, 2016, the City requested a second revision to
the pavement removal/planing quantities. On November 1, 2016, the Contractor
provided revised quotes for same.
B. At the preconstruction meeting on October 6, 2016, the City, Gray & Osborne,
Contractor, and WSDOT Local Programs discussed DBE impacts. The COA of
90,000 must be met by the addition of other DBE work with the COA DBEs
agreement.
C. On October 20, 2016 via email, Gray & Osborne issued FWD 001 to add temporary
striping and removal of existing striping and additional Class A signs. On
October 20, 2016 via email, the Contractor provided quotes for same.
D. On October 21, 2016, Gray & Osborne issued FWD 2 to adjust storm castings on the
west side of 116th Avenue SE to grade due to the temporary lane shift. This was due
to complaints from the public.
E. On October 27, 2016, Gray & Osborne issued FWD 3 to allow the Contractor to
substitute concrete inlets for catch basin Type 1 structures to avoid conflicts with
existing utilities.
F. On November 3, 2016 via email, Gray & Osborne sent the Contractor a revised
Traffic Control Plan to show use of the left-turn lane for a northbound lane. The
Contractor needed to shift traffic there to complete pavement removal near the
Petrovitsky intersection. On November 3, 2016, the Contractor sent his quote for
uniformed police officers.
G. On December 15, 2016 via email, Gray & Osborne issued FWD 4 directing the
Contractor to replace the existing catch basins at Sta. 15+26 RT and Sta. 16+05 RT
with shallow Type 2 structures with round, non-slip locking lids. The existing
structures were in poor condition.
Description of Chancte
A. Reduce the pavement reconstruction width to 10 feet from face of curb. Grind the
existing pavement adjacent to the reconstruction pavement to a distance of 16 feet
from the face of curb. Grind to a depth of 2 inches below proposed finished grade.
Remove existing striping, add temporary striping, and add construction signs Class A
as shown on the Traffic Control Plan to allow for a lane shift for two travel lanes
during construction. Reduce flagging from 1800 hours to 750 hours because two
travel lanes will be maintained during construction instead of flagging for a single
lane of alternating traffic.
B. Kamins shall provide alternate DBE work to meet the COA.
C. Kamins shall adjust the existing storm castings at Station 15+70 LT,
Station 16+60 LT, and Station 17+60 LT to grade per City of Renton Standard
Detail 400.4. Kamins shall adjust castings in cement concrete and landscape areas
per Standard Detail 400.1.
AGENDA ITEM #7. g)
Change Order #001
Contract Number: CAG-16-035
Federal Aid#CM-1193(003)
Date: December 20, 2016
Page 3 of 4
D. Kamins shall furnish and install concrete inlets in lieu of catch basin Type 1
structures. These are paid via Bid Item 20 Catch Basin Type 1 for 4 EA and Bid Item
21 Catch Basin Type 1 with Curb Inlet and Bidirectional Valve Gate at 1 EA.
E. Kamins shall provide uniformed off-duty police officers for flagging the signalized
intersection at Petrovitsky when the left-turn lane closure is required.
F. Kamins shall replace two existing catch basins within the project limits. They are
located at Sta. 15+26, 22" RT and Sta. 16+05, 20' RT, per plan revision C3.01 R.
Kamins shall remove and wastehaul the existing CBs, furnish and install two shallow
CB Type 2 structures, 48-inch-diameter, and connect the existing 24-inch CPEP
pipes to the new structures with 24-inch CPEP pipe. Furnish and install water tight
couplings to connect the new pipe stubs to the existing pipe. The precast structures
shall be made with domestic steel. Furnish and install round ring and solid locking
covers, with non-slip surfaces and made with domestic steel. The castings on these
two existing structures are called out in the Plans to be replaced with solid locking
lids with non-slip covers. This work is deleted.
Material
Plans/Reference
Sheets C2.00R, C2.01 R, C3.00R, C3.01 R, C3.03R, C5.01, C5.02, and C5.03; TC12 and
TC14, City of Renton Standard Plan 400.4 and 400.1.
Timeline
A total of 0 working days will be added/delete by this Change Order.
Measurement and Pavment
Measurement and Payment shall be made by the following:
Bid Previous New Qty. Change
Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount
7 Construction Si n, Class A SF 100 192 92 37.80 $3,477.60
9 Fla ers HR 1,800 750 1,050 $55.08 $57,834.00
13A Sawcuttin SF 600 1,800 1,200 $15.12 $18,144.00
14 Asphalt Treated Base CI. 1/2"
PG 64-22 TN 400 0 400 88.51 $35,404.00
20 Catch Basin T e 1 EA 5 4 1 1,274.40 $1,274.40
21 Catch Basin Type 1 with Curb
Inlet and Bidirectional Vance
Grate EA 1 1 0 1,371.60 0.00
22 Replace Catch Basin Lid Type
1 EA 4 2 2 945 1,890.00
23 Ad ust Manhole EA 11 14 3 432.00 $1,296.00
NEW BID ITEMS
100 Planin Bituminous Pavement SY 0 600 600 20.00 $12,000.00
101 Removin Paint Line LF 0 3,300 3,300 3.00 9,900.00
102 Temporary Pavement
Markin —Short Duration LF 0 4,400 4,400 1.00 4,400.00
AGENDA ITEM #7. g)
Change Order #001
Contract Number: CAG-16-035
Federal Aid#CM-1193(003)
Date: December 20, 2016
Page 4 of 4
Bid Previous New Qty. Change
Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount
103 Credit for 600 SY Reduction in
Pavement Removal LS 0 1 1 2,500.00 $2,500.00
104 Rene otiated ATB TN 0 275 275 115.00 $31,625.00
105 Uniformed Law Enforcement for
Fla in HR 0 64 64 155.00 $9,920.00
106 Re lace Two Catch Basins LS 0 1 1 20,950.30 $20,950.30
Total Addition to Contract $17,810.50
The following DBE additions and reductions to the COA DBE are estimated due to this Change
Order.
Bid Previous New Qty. Change Original
Item Descri tion Unit Qt . Qt . Chan e Unit Price Amount Amount
7 Project Temporary
Traffic Control LS 1 1 0 $17,775.00 $0.00 17,775.00
8 Construction Sign,
Class A SF 100 192 92 35.00 $3,220.00 $3,500.00
9 Fla ers HR 1,374.50 750 625 50.00 $31,225.00 $68,725.00
Subtotal $28,005.00 $90,000.00
The following additional DBE work is proposed to replace the reduced DBE work.
Bid Previous New Qty.Change
Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount DBE
2 Roadwa Surve in LS 0 1 1 2,200.00 $2,200.00 LDC
11 Removal of Structure
and Obstruction
Truckin LS 0 0.4696 0.4696 $36,202.70 $17,000.00 Silverstreak
29 Sod Installation SY 0 310 310 8.00 $2,480.00 Yorozu
30 To soil CY 0 26 26 48.00 $1,248.00 Yorozu
31 Bark or Wood Chip
Mulch CY 0 9 9 53.00 477.00 Yorozu
32 Protection and
Restoration of Pro ert FA 0 0.0866 0.0866 $30,000.00 $4,600.00 Yorozu
Subtotal $28,005.00
Net Chan e in DBE work due to this Chan e Order $0.00
The net COA increases $0.00.
Revised DBE
DBE Subcontractor COA DBE Amount Net Change Amount
AGS 90,000.00 28,005.00) 61,995.00
Yorozu 0.00 6,805.00 8,805.00
Silverstreak, Inc. 0.00 17,000.00 17,000.00
LDC 0.00 4,200.00 2,200.00
Totals 90,000.00 0.00 90,000.00
AGENDA ITEM #7. g)
AGENDA ITEM #7. g)
AGENDA ITEM #7. g)
AGENDA ITEM #7. g)
CAG-16-035, CO #3-17
Change Order #003
Contract Number: CAG-16-035 Federal Aid Number: CM-1193(003)
Contract Title: 116"' Avenue SE Sidewaik
Prime Contractor: Kamins Construction
X_ Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications
Change proposed by the Contractor
Endorsed by Surety Consent
Contractor L,..,_.---'" Attorney on Fact
y 1 1
Date Date
Original Contract Amount: 500,000.62
Current Contract Amount: 521,223.92
Estimated Net Change This Order: 64,704.26
Estimated Total After Change: 585,928.18
Approval Recomme ded Approval Recommended
I
I
i.- I
Resi ent En City of on–Gr Zimmer an,
Public Works Administ tor
l 1 lDate
1
I
Approve Approvai Recomrnended j
1
i 1
Ciry of Ren on–Denis Law,3' City of nton–Rob rt M.Hanson,P.E. Date
Mayor
J G`Y"F'R i
I
T
a u„Fj, Transportation Design Manager–City of Renton
Q Representing
Date t's
You are ordered iiprm t llowir c sZribed work upon copy of the change order.
r''''
A/' /
I
ua,,,``````o^•`
Attest:
T s je 1 of 3
son h, C' y lerk
AGENDA ITEM #7. g)
Change Order #003
Contract Number: CAG-16-035
Federal Aid#CM-1193(003)
Date: April 17, 2017
Page 2 of 3
THE CONTRACT IS MODIFIED AS FOLLOWS:
WORK TO REVISE:
Backqround
A. An error in construction was observed on February 14, 2017. The Contractor
constructed the depressed curb and gutter such the back of the depressed curb was
1.5 inches too low between approx. Sta. 10+73 and Sta. 14+20. The Contractor
constructed driveway entrances and driveway ramps between these stations that
were 1.5 inches too low, due to the error. Because of lack of clarity in the Plans, the
City will share the cost with the Contractor for removal and replacement of the five
driveways and ramps between Sta. 10+73 and Sta. 14+25 at one-half the cost of the
approved force account breakdown up to a limit of$8,000 maximum for half of the
work.
B. The presence of a flat/reverse road cross slope was confirmed by PACE as-built
survey on February 13, 2017. The Contractor was directed to remove the
curb/gutter, pavement section and bus pad between Sta. 14+80 and Sta. 16+00.
The Contractor is directed to construct the curb/gutter and pavement at a lower
elevation per a revision to Sheet 3.01 dated February 17, 2017. The work to be
tracked via force account methods. This work corrects the road cross slope.
C. The Contractor was directed via FWD #008 on February 22, 2017 to perform
pavement repair, curb/gutter repair and catch basin riser repair on the west side of
the road near Sta. 15+66 LT and Sta. 16+60 LT, and Sta. 17+50 LT via an email
dated February 24, 2017 from G&O. This work to be tracked via force account
methods.
D. The Contractor will be paid for additional project temporary traffic control for the
additional 7.5 working days at $19,197.00)(1/45 days) _ $426.60/day * 7.5 days =
3,199.50. The flagging and TCS associated with this additional work will be paid
via unit prices per email dated March 3, 2017.
E. The Contractor is directed to grind extra depth and perform patch repair per FWD
009 on March 30, 2017. This work needed to repair pavement where grinding work
will lower the finished grade, from the existing grade. Field verify exact location in
the field.
Description of Chanqe
A. The Contractor removed and reconstructed driveways between Sta. 10+73 and
Sta. 14+20, and spent 1 working day on same.
March 7, 2017—2 hours
March 16, 2017—3 hours.
B. The Contractor reconstructed pavement, curb/gutter and bus pad between Sta.
14+80 and Sta. 16+03, and spent 3.5 working days on same.
February 21, 2017—8 hours
February 22, 2017—6 hours
March 6, 2017— 3 hours
March 7, 2017— 5 hours
March 8, 2017— 1 hour
March 10, 2017— 1 hour
March 16, 2017— 3 hours
AGENDA ITEM #7. g)
Change Order #003
Contract Number: CAG-16-035
Federal Aid#CM-1193(003)
Date: April 17, 2017
Page 3 of 3
C. The Contractor spent 2 working days constructing pavement repair on the west side
of 116tn
February 23, 2017—6 hours
February 24, 2017—6 hours
March 20, 2017— 5 hours
D. Additional rental of cones, etc., is reimbursed under the additional project temporary
traffic control for CO #3 item.
E. The Contractor will perform additional grinding and pavement patch per FWD #009,
between Sta. 13+50 and north end of project, for 1 additional working day. Field
verify exact location.
Material
Cement conc. Per RAM #9, CSBC per RAM #1, ATB per RAM #14, HMA per RAM #5.
Plans/Reference
See Sheet 9-C3.01-2017-23-02 and Sheet 11-C3.03R-2017-03-28.
Timeline
A total of 7_5 working days will be added by this Change Order.
Measurement and Pavment
Measurement and Payment shall be made by this Change Order, for actual quantities
installed and accepted.
Bid Previous New Qty. Change
Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount
100 Planin Bituminous Pavement SY 600 820 220 20.00 $4,400.00
108 Reconstruct Five Driveway
Entrances and Driveway
Ram s at South End CALC 0 1 1 3,895.58 $3,895.58
109 Lower Pavement and Curb at
Sa Curve CALC 0 1 1 20,668.95 $20,668.95
110 Pavement Repair on West
Side Sta. 15+60 to Sta. 17+50 CALC 0 1 1 14,860.23 $14,860.23
111 Additional Project Temporary
Traffic Control for CO #3 CALC 0 1 1 3,199.50 $3,199.50
112 Pavement Patch at Center of
Road TN 0 66 66 230.00 $15,180.00
113 Mobilization for Pavement
Patch LS 0 1 1 2,500.00 $2,500.00
Total Addition to Contract $64,704.26
AGENDA ITEM #7. g)
CAG-16-035, CO #4-17
Change Order #004
Contract Number: CAG-16-035 Federal Aid Number: CM-1193(003)
Contract Title: 116t''Avenue SE Sidewalk
Prime Contractor: Kamins Construction
X Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications
Change proposed by the Contrector
Endorsed by Surety Consent
Contractor l.l- Attomey on Fact
6-16-2017
Date Date
Originai Contract Amount: 500,000.62
Current Contract Amount: 585,928.18
Estimated Net Change This Order: 28,543.99
Estimated Total After Change: 614,472.17
I
Approval Recommended Approval
4.
es ent En ' r City o R n- regg Zimmertn n,
Public or s dministrator
a
afe
Approval Recommended Ap oval RecommenderY
T'
il
ity of enton-Flor e,P.E. City of Ren --Robert M. anson, P.E. Date
il
Transportation Design Manager-City of Renton
Date Representing
You a e ordered to perform the following described work upon copy of the change order.
Page 1 of 2
AGENDA ITEM #7. g)
j9j
Change Order #004
Contract Number: CAG-16-035
Federal Aid#CM-1193(003)
Date: June 6, 2017
Page 2 of 2
THE CONTRACT IS MODIFIED AS FOLLOWS:
WORK TO REVISE:
Backqround
A. The planing quantity exceeded the amount established in Change Order 003 by
more than 25 percent. The unit price for the planing that exceeds 25 percent of the
Change Order 003 quantity was renegotiated to $10/SY at the weekly construction
meeting on May 2, 2017.
B. The Contractor constructed the driveway entrance to the#17240 Curwood residence
at Sta. 19+45 RT, within an offset to the existing driveway pad per Plan. The
property owner complained that it was difficult to make a right turn into his driveway.
The City directed the Contractor on May 2, 2017 to widen the driveway entrance on
the south side to match the existing edge of driveway per FWD 10. This work to be
tracked by force account methods.
C. The Plans call for Type 1 and Type 2 RPMs for the centerline stripe. The Proposal
did not include a bid item for Raised Pavement Marker, Type 1. The unit price for
the furnishing and installing raised pavement markers was negotiated on
May 10, 2017 and agreed to be $500/HD, per email dated May 10, 2017.
Description of Ghanqe
A. The Contractor performed additional planing on April 17, 2017. The unit price for the
quantity exceeding 25 percent of Change Order 003 is renegotiated to $10/SY.
B. The Contractor spent 1 working day removing and reconstructing the cement
I
concrete driveway entrance at Sta. 19+45 RT, south side of the driveway.
May 8, 2017—3.5 hours
May 10, 2017—2 hours
C. The Contractor installed Raised Pavement Markers, Type 1 per the Plans on
May 19, 2017. The unit price for this work is $500/HD.
Material
Cement conc. Per RAM #9, RPMs per RAM 13.
PlanslReference
See Sheet 10-C3.02R-2017-05-02.
Timeline
A total of 1 working day will be added by this Change Order.
Measurement and Pavment
See Change Order Reconciliation. I
AGENDA ITEM #7. g)
City of Renton
Project 116th Avenue SE Sidewalk CAG-16-035
Contractor:Kamins Construction,Inc.
Change Order No.4,Contract Reconciliation
Onginal Contract Final Totals Change Order No.4
Bid Contrac[Bid item Quantity Unit Unit Price 8id Amount Quantiry Final Amoun[ Chan e
Item
1 nor ange 1 E5T $10,000.00 510,000.00 U O.OG 10,000.00
2 aa way urveymg 1 LS Sn,53G.Oq 4,536.00 1 4,536.00 O.OQ
3 Racor rawmgi m mum 1 LS 1,500.00 1,500.00 1 1,SW.06 0.40
4 an 1 l5 504.00 5500.06 1 SOOAC OAU
g n rty o[ o tng 5 EA 53q0.24 53,501.20 4 $1,200.96 5300.Z4
G opi ixation 1 tS SA3,3I8.8 543,318.80 1 543,318.80 0.00
7 ProJect emporary ra icContro 1 LS $14,197.00 SI9,197.00 1 519,197.00 0.00
g onstruC[lOn igns, ass A 100 SF 537.80 53,780.00 166 56,048.OQ 2,Zb8.00
9 aggers 1,800 HN $55.0l7 $99,144.00 1,967 50 $80,829.90 518,31410
1D Roa s e eanup 5 $S,UQO.RO $5,000.00 1 55,O o.na O.Ol7
11 emova o tructures aa sttuttions 1 l5 536,202.7U $36,202J0 t 53b.202 70 O.W
iZ onngor ktra xcavanon ass LS S1,OOO.OU $1,00.00 1 51,OOOAO 0.W
13a awcuttmg 600 SF 51512 9,072.00 1.)35.25 $26,23G.98 i7,i64.98
13h rus e u acmg ase ourse 800 TN 54434 535,472.Op 954.92 42,341.15 56,869.15
14 Asp a t reate ase, - 400 TN 8.51 535,404.00 0 O.UU 35,404.06
15 ass tn. 4- oa way atc 200 7N 1Z5.71 25,142.00 163.99 520,615.1E 4,526.ffi
16 Jo Ix ompi ance nce Atljustment 1 CALC $0,00 $O.OD q O.OQ 5QW
17 ompacclon rlce Jsutment 1 CALC $0.00 O.QO 0 $tl.04 5•UU
18 o ypropy ene tarm ewer ipe, -n. iam. 7D LF $8011 5,607.70 68 5,447.4E 160.22
19 onnectonco rainage trucmre 3 EA 5431.00 S3.29fi.00 4 1,728.00 432.00
20 atc asln ypeY S EA SF,7.74.4Q 56,372.00 5 6,372.00 U,OQ
a c as n, ype wi ur n et an rec ona
21 Va eGrate 1 EA 51.371.60 $1,371.6Q 1 $1,371.60 OAG
ZZ ep ace atc asin i , ype q EA 945.00 53,780.Op 6 5,670 OG 1,890.OG
23 ust an o e 11 EA 5432.00 $4,752.00 6 52,592.00 52.160A0
Zq ep ace Man o e atc Basm over, ype n 8 EA 1,031.A6 8151.20 6 6,188.40 2,06Z.80
25 A ust a ve ox q EA 5378.00 $1,512A0 12 54.536.D0 53.024.OG
26 g Vi5 I ry 1[ ente 721 LF 432 3,124J2 545 $2,354.46 76032
2 In eC roteci on 21 EA 575.60 1.587.60 2a $1,512.Ofk 75.60
Z8 atte 200 lP 4.05 $S1D.OU 156 60756 5202.SC
29 o Ins[a auon 320 SY 510.80 53,348.OtA 229Dfi $2,473.85 587415
30 opsw, ypeA 26 CY 554.00 1,404,00 46 2,160.00 756.OG
31 ar Of Woo C p Mu c 9 CY $59.40 534,60 O $0.00 5534.66
3Z rotectioo and Restoranon o Property 1 FA 30,OOO.UQ $30,000.00 0.44 13,35.81 16,674.13
33 ement oncrete ra c ur an utter 1,130 LF 21J0 $24,521.00 1,127 524.455.90 565.10
34 u su a[e Drain A70 LF $22,79 $10,711.30 493 11,235.47 5524.11
35 Cement oncrete Dnveway Entrance 43 SY 54.11 523,267.30 600.06 532,4691r.9,Z01.95
36 Raise avement ar er ype 1 HUND 51,620.W 51,620.00 0.84 1,360.8U 25910
97 emen[ oncrete 1 ewa 640 SY 4789 30,649.60 44315 5z1,222.45 59.42715
38 trmanent gning 1 LS $3,2A0.00 53,240,00 3,240.00 d.OU
34 amtlme 1,310 iF 5113 1,48U.30 1,ST3.30 $2,049.03 5568.73
Sub-Totals 500,000.62 940,898.67 59.101.95
Change Orde 1
lpp lanmg 8ituminous avement 0 SY 520.00 j0.00 1,025 520,SOO.00 20,500.00
10] emoving aint Lme 0 LF 3.00 50.00 3,300 $9,900.OGi 9,9tl0.00
102 Temporary Pavement Marking-Short Duretlon 0 LF 1.00 $0.00 1,000 $1,0OO.00+ 1.000.00
103 Cre rt or 6 0 SY e ucLon m Pavement emova 0 LS {$2,500.06a $0.06 1 -52,SOO.00i 2,500.00
104 enegouate 0 TN $115.00 yO.Otl 31659 y36,407.lIS 36,407.85
105 Um orme Law n orcemen2 or lagging 0 HR $Ss5A0 50.00 82 512,no.oc iz,no.00
105 ep ace wo Catc asms p L5 520,95030 50.00 1 20,9503U 20.950.30
CBange Order2
r1 niona ro ect emporery ra ic ontra 0 i5 53,ai2.80 $4.1 53,412.8U 3,412.80
Change Order 3
108 econstruc rrveway n rances an nveway amps
atSouth End 0 CALC $3,895.58 50.00 1 $3,895.58 3,895.58
1Q9 Lower avement an ur in ag urve 0 CALC 20,668.95 0.00 1 520,668.95 20,668.95
i1Q avement epa r on est e
Sta.15+60 to Sta.llf50 0 CALC 514,560.23 $0.00 1 $14,86013 14,860.23
lll trona ro ec emporary ra ic ontro or ange
OrderNo.3 0 LS $3,19950 $0.00 1 $3,149.50 3,199.50
112 avemencPau acCen[ero Roa 0 TN T30.UQ 5o 00 60.61 513,949.50 y13,94950
113 o zanon or avement att 0 t5 2,SOO.C4 O.CEO t .2,500.00 2.SQO.qO
Change Order4
114 enegonaie an ng B tum nous avement 0 SY $1Q.U0 50.00 602 $6,020.0 6,l]ZO.OQ
115 econstruct urwoo nveway 0 LS $2 aaA.79 50(7U 1 2,448.74 2,48.79
t aise avement ar er, ype 0 H $500.00 $0.00 73 53,550.(3 3,5SO.Qd
7otals 500,000.62 614,472.17 114,471.55
Contrect Amount per CO k3 SSSS,928.18
TaEal Increased Amount per CO#4 528.543.99
AGENDA ITEM #7. g)
AB - 2009
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Request to Hire Transportation Systems Division Civil Engineer III at
Pay Grade A28, Step E
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Bob Hanson, Transportation Design Manager
EXT.: 7223
FISCAL IMPACT SUMMARY:
Hiring the Transportation Systems Division Civil Engineer III at Pay Grade a28, Step E versus hiring at Pay Grade
a28, Step C will have not fiscal impact since the retiring incumbent is currently budgeted at Pay Grade a28,
Step E in 2017 and 2018. If the position was filled at Pay Grade a28, Step C budget impact compared to hiring
at Step E would be $759 in 2017 and $9100 in 2018.
SUMMARY OF ACTION:
The Public Works Department Transportation Systems Division Design Section will be losing to retirement a
Civil Engineer III, who has been with the City for 18 years. The Division had to advertise the position on two
different occasions and received an approximate total of 30 applications during both recruitments. As a result
of the recruitment process the Division interviewed one candidate who met all of the qualifications of the
position. This individual is a licensed professional engineer and project management professional and has
over 17 years of municipal transportation engineering and project management experience with a larger
neighboring jurisdiction (please see Issue Paper for elaboration of her qualifications). She is a Renton resident
and has expressed interest in working for the City, despite the fact that being hired at Pay Grade a28, Step E
would be an annual salary reduction of $13,000.
EXHIBITS:
A. Issue Paper
STAFF RECOMMENDATION:
Authorize hiring a Transportation Systems Division Civil Engineer III at Pay Grade a28, Step E. This is an
existing position, currently budgeted at Pay Grade a28, Step E in 2017 and 2018 and therefore there is no
fiscal impact to the budget.
AGENDA ITEM #7. h)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:October 23, 2017
TO:Armondo Pavone, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator, ext. 7311
STAFF CONTACT:Bob Hanson, Transportation Design Manager, ext. 7223
SUBJECT:Request to Hire Transportation Systems Division Civil
Engineer III at Pay Grade A28, Step E
ISSUE:
Should Council authorize the Public Works Department Transportation Systems Division
to hire a Civil Engineer III at Pay Grade a28, Step E?
RECOMMENDATION:
Authorize the Public Works Department Transportation Systems Division to hire a Civil
Engineer III at Pay Grade a28, Step E. This is an existing position currently budgeted at
Pay Grade a28, Step E. The position’s incumbent is retiring effective November 15, and
there is no fiscal impact to the budget in 2017 and 2018.
BACKGROUND:
The Public Works Department Transportation Systems Division Design Section will be
losing a Civil Engineer III, who has been with the City for 18 years, to retirement. On
two separate occasions, the Division advertised the position and received an
approximate total of 30 applications during both recruitment processes. Most of the
applicants did not possess the desired expertise to manage the large-scale capital
projects the City has on its current work plan. As a result of the recruitment process the
Division interviewed one candidate who met the required qualifications. This individual
is a licensed professional engineer and project management professional and has over
17 years of municipal transportation engineering and project management experience
with a larger neighboring jurisdiction. Some of the highlights that make her the most
AGENDA ITEM #7. h)
Armondo Pavone, Council President
Members of the Renton City Council
Page 2 of 2
October 23, 2017
viable candidate for this position include capital project and program budget
development and management, familiarity with the Local Agency Guidelines (LAG)
manual that establishes standards required for projects funded by federal grants,
infrastructure design, updating design manuals, ability to engage the public through
involvement, outreach and presentations, grant coordination, contract management,
updating standard operation procedures and acting as section chief for incident
response during transportation emergencies. She is a Renton resident and has
expressed interest in working for the City, despite the fact that being hired at Pay Grade
a28, Step E would be a reduction of $13,000 compared to her current salary.
If the City were to offer the position to this individual at Pay Grade a28, Step C, she most
likely would decline the offer due to financial hardship. This would result in the
Transportation Systems Division being understaffed by 1.0 FTE until at least
February 1, 2018, due to the length of the regular recruitment process and upcoming
holidays. In order to maintain project construction schedules and work plans, the
Division feels it is critical to fill this position as soon as possible with a highly qualified
candidate since the next few months are crucial in planning and preparation for next
summer’s construction season.
cc: Ellen Bradley-Mak, Human Resources/Risk Management Administrator
Jan Hawn, Administrative Services Administrator
Jim Seitz, Transportation Systems Director
Jamie Thomas, Finance Director
Bob Hanson, Transportation Design Section Manager
Kim Gilman, Human Resources Labor Manager
Brian Sandler, Senior Human Resources Analyst
Hai Nguyen, Senior Finance Analyst
Pat Miller, Local 2170 AFSCME President
Heather Gregersen, Administrative Secretary I
AGENDA ITEM #7. h)
AB - 2006
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Project Acceptance: Maplewood Creek Stormwater Outfall
Improvement Project CAG-15-148 with Olson Brothers Excavating,
Inc.
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager
EXT.: 7248
FISCAL IMPACT SUMMARY:
The original contract amount was $444,005 and the final contract amount is $504,716.47, an increase of
$60,711.47 due to change orders. The contract was fully funded through the Surface Water Utility Capital
Improvement Program. There is sufficient funding in the approved 2017 Surface Water Utility Capital
Improvement Program budget for the Maplewood Creek Stormwater Outfall Improveme nt Project
(427.475480) to cover the additional work from the approved change orders.
SUMMARY OF ACTION:
The Maplewood Creek Stormwater Outfall Improvement Project was awarded to Olson Brothers Excavating,
Inc. on August 10, 2015. Project construction began on September 21, 2015 and was completed on July 20,
2017.
The project consisted of installing:
• 85 feet of high-density polyethylene storm pipe down a steep ravine
• 1,050 feet of corrugated polyethylene storm pipe between Chelan Avenue South and SE 2nd Place.
• 14 catch basins and an energy dissipater structure.
• Restoring the disturbed hillside, including native plantings and repaving of the roadway.
During project construction the following change orders were issued:
• Change Order No. 1 for an extension of 20 working days.
• Change Order No. 2 for a planting timeline extension of 23 working days.
• Change Order No. 3 in the amount of $30,419.37 for extra work due to a side sewer conflict.
• Change Order No. 4 in the amount of $30,292.10 for an adjustment of estimated bid item quantities to
actual bid item quantities.
All work for the project has been completed and is ready for final acceptance by City Council.
EXHIBITS:
A. Notice of Completion of Public Works Contract
STAFF RECOMMENDATION:
AGENDA ITEM #7. i)
Accept the Maplewood Creek Stormwater Outfall Improvement Project and authorize the release of the
retainage bond after 60 days once all the required releases from the state have been obtained.
AGENDA ITEM #7. i)
Original
Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date:October 9_2017 Contractor's UBI Number:601161685
Name &Mailing Address of Public Agency Department Use Only
Assigned to:
Citv of Renton.Attn:Natalie Wissbord
1055 S.Gradv Wav.Renton WA 98057 Date Assigned:
UB1 Number:
Notice is hereby given relative to the completion of contract or project described below
project Name Contract Number Job Order Contracting
Maplewood Creek Stormwater Outfall Improvements Pro'ect CAG-15-148 Yes MNo
Description of Work Done/Include Jobsite Address(es)
Installation of HDPE storm pipe down ravine and along Chelan Ave S and SE 2nd Place,installed 14 catch basins,
and energy dissipater structure,and restoration of the hillside including native plantings and repaving of a roadway.
Federally funded transportation project?Yes M No (if yes,provide Contract Bond Statement below)
Contractor's Name E-mail Address Affidavit ID*
Olson Brothers Excavating Inc.kaseysobe@comcast.com
Contractor Address Telephone #
If Retainage is not withheld,please select one of the following and List Surety‘s Name &Bond Number.MRetainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:Travelers Casualty and Surety Company of America Bond Number:106336812
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
September 3,2015 September 21,2015 June 9,2017
{'1 I
Contract Amount $444,005_o0
Additions (+)$60,711.47 Liquidated Damages $
Reductions (-)$Amount Disbursed $504,716_47
Sub-Total $504 715_47 Amount Retained $0.00
Sales Tax Rate %
(If various rates apply,please send a breakdown)
Sales Tax Amount $
TOTAL $Sm Z16 42 TOTAL $504,716.47
NOTE:These two totals must be e ual
Contractor has retainage bond.
Note:The Disbursing Officer must submit this completed notice immediately a?er acceptance ofthe work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certi?cates.
Submitting Form:Please submit the completed form by email to all three agencies below.
Contact Name:Title:
Email Address:Phone Number:
Department of Revenue 0 Washington State Department nl g:‘F:"r’t)"";‘:'t“3°W"“Y
Public Works Section Labor &|ndu5tne5 Registra?om Inquiry.(3501 7045550 Contract Release
PWC@dor'wavgoV (855)5458163‘option,’4 Standards&Coordination
U .
ContractRelease@LNl.WA.GOV rm
(360)902-9450
pub|icworks@esd.wa.gov
REV 31 0020e (10/26/15)F215-038-000 10-2014
AGENDA ITEM #7. i)
Addendum A:Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time.No L841 release will be granted until all affidavits are listed.
UBI Number:(Required)
601592135
Subcontractor's Name:
Lakeridge Paving Co.LLC
Affidavit ID*
For tax assistance or to request this document in an alternate format,please call 1-800-647-7706.Teletype (TTY)users may use the
Washington Relay Service by calling 711.
REV 3l 0020e Addendum (10/26/I5)F215-038-000 l0-2014
AGENDA ITEM #7. i)
AB - 2008
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Agreement for Award of Flood Reduction Grand Funds Between the
City of Renton and King County for the Madsen Creek Improvement
Project Phase 1
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager
EXT.: 7248
FISCAL IMPACT SUMMARY:
Increase the 2017 Surface Water Utility Capital Improvement Program revenue budget in the amount of
$472,000 to account for the award of Flood Reduction Grant Funds from the King County Flood Control
District. The Surface Water Utility is also requesting a budget transfer in the amount of $48,800 from the
approved 2017 Surface Water Utility Capital Improvement Program for the Small Drainage Problems budget
(427.475015) to the Madsen Creek Improvement Project budget (427.475512) for City grant matching funds.
The funding transfer will be included in the next quarterly budget adjustment.
SUMMARY OF ACTION:
The City of Renton has been awarded $472,000 in grant funds by the King County Flood Control District for the
Madsen Creek Improvement Project Phase 1. Flooding has occurred in the bottom part of the Madsen Creek
drainage basin, from the Madsen Creek Sediment Basin to SR-169, along 149th Avenue SE, and the channel
through Ron Regis Park. The grant for Phase 1 of the project includes hydrologic and hydraulic analysis,
surveying, environmental analysis and preliminary design to identify the causes of the flooding problems. The
preliminary design work will identify alternatives and improvements that can be made to reduce the potential
for flooding in the affected areas. Future phases of the project will include final design, permitting and
construction of drainage improvements to reduce the potential for flooding in the affected areas.
EXHIBITS:
A. Issue Paper
B. Agreement
C. Vicinity Map Figure 1
D. Vicinity Map Figure 2
STAFF RECOMMENDATION:
Authorize the Agreement for Award of Flood Reduction Grant Funds between the City of Renton and King
County to provide $472,000 in grant funding to the City for the Madsen Creek Improvement Project Phase 1,
and approve the transfer of $48,800 from the approved 2017 Surface Water Utility Capital Impro vement
Program for Small Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project budget
(427.475512) for City grant matching funds. The funding transfer will be included in the next quarterly budget
adjustment.
AGENDA ITEM #7. j)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:October 11, 2017
TO:Armondo Pavone, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ron Straka, Surface Water Engineering Manager, ext. 7248
SUBJECT:Agreement for Award of Flood Reduction Grant Funds
Between the City of Renton and King County for the Madsen
Creek Improvement Project Phase 1
ISSUE:
Should Council:
1. Authorize the Agreement for Award of Flood Reduction Grant Funds between
the City of Renton and King County to provide $472,000 in grant funding to the
City for the Madsen Creek Improvement Project Phase 1?
2. Approve the transfer of $48,800 from the approved 2017 Surface Water Utility
Capital Improvement Program for Small Drainage Problems budget (427.475015)
to the Madsen Creek Improvement Project budget (427.475512) for City grant
matching funds?
RECOMMENDATION:
1. Authorize the Agreement for Award of Flood Reduction Grant Funds between
the City of Renton and King County to provide $472,000 in grant funding to the
City for the Madsen Creek Improvement Project Phase 1.
2. Approve the transfer of $48,800 from the approved 2017 Surface Water Utility
Capital Improvement Program for Small Drainage Problems budget (427.475015)
to the Madsen Creek Improvement Project budget (427.475512) for City grant
matching funds.
The funding transfer will be included in the next quarterly budget adjustment.
AGENDA ITEM #7. j)
Armondo Pavone, Council President
Members of the Renton City Council
Page 2 of 3
October 11, 2017
\DCmc
BACKGROUND:
The Madsen Creek drainage basin (Vicinity Map Figure 1) covers 2.1 square miles (1,340
acres). In the 1970s and 1980s, King County constructed drainage improvements at the
bottom end of the drainage basin which modified the natural stream course of Madsen
Creek. These improvements included the Madsen Creek Sediment Basin, a high flow
bypass channel, and the Madsen Creek Channel, located on the east side of Ron Regis
Park (Vicinity Map Figure 2). Through annexation, the City now owns those modified
drainage systems and is responsible for their operation and maintenance.
In 2016 flooding occurred in the bottom of the drainage basin along 149th Avenue SE
and south of SR 169 in the Wonderland Estates Manufactured Home Park. The
approximate cause of the flooding is lack of capacity in various portions of the drainage
system. Because of the drainage system’s age and the complex interactions between
the various portions of the drainage system, it is necessary to perform a hydrologic and
hydraulic study of the drainage basin and drainage system to identify the causes and
potential solutions to the flooding problems.
King County Flood Control District has awarded the City a $472,000 grant for Phase 1 of
the project, which includes hydrologic and hydraulic analysis, surveying, environmental
analysis and preliminary design to solve the flooding problems. The hydraulic analysis
will focus on the bottom part of the drainage basin from the Madsen Creek Sediment
Basin to SR 169, along 149th Avenue SE, and the channel through Ron Regis Park to
discharge to the Cedar River. The project includes preliminary design work to identify
alternatives and improvements that can be made to reduce the potential for flooding in
the affected areas.
Future project phases will include selection of the improvements to be made, design,
permitting and implementation of the chosen improvements. The Surface Water Utility
intends to apply to the King County Flood Control District for grant funding for the
future phases of the project. These future phases will require additional funding and will
be requested in the City’s 2019-2020 budget process as part of the Surface Water Utility
Capital Improvement Program budget request.
Madsen Creek Improvement Project Phase 1 grant funding in the amount of $472,000
was included in the 2017 mid-biennium budget adjustment. The Surface Water Utility is
also requesting a budget transfer of $48,800 from the approved 2017 Surface Water
Utility Capital Improvement Program for Small Drainage Problems budget (427.475015)
to the Madsen Creek Improvement Project budget (427.475512) to provide the City’s
matching funds for the grant agreement total project cost. There are sufficient funds
available in the Small Drainage Problems budget for the requested transfer. The funding
transfer will be included in the next quarterly budget adjustment.
AGENDA ITEM #7. j)
Armondo Pavone, Council President
Members of the Renton City Council
Page 3 of 3
October 11, 2017
\DCmc
CONCLUSION:
The Surface Water Utility requests that Council authorize the King County Flood Control
District Agreement for Award of Flood Reduction Grant Funds to provide $472,000 in
grant funding to the City for the Madsen Creek Improvement Project Phase 1, and
further requests that Council approve the requested transfer of $48,800 from the Small
Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project
budget (427.475512) for City grant matching funds.
Attachments
cc: Lys Hornsby, Utility Systems Director
Hai Nguyen, Senior Finance Analyst
Kristin Trivelas, Senior Finance Analyst
Daniel Carey, Civil Engineer
Teresa Phelan, Senior Program Specialist
Melissa Crawford, Administrative Secretary I
AGENDA ITEM #7. j)
Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10
Page 1 of 7
AGREEMENT FOR AWARD OF
FLOOD REDUCTION GRANT FUNDS
BETWEEN THE CITY OF RENTON AND KING COUNTY
This Agreement is made between King County, a municipal corporation, and the City of
Renton (“Recipient”) (collectively referred to as the “parties” and in the singular “party”), for
the purposes set forth herein. This Agreement shall be in effect from the date of execution to
December 31, 2018.
Project Contacts:
King County – Kim Harper, Grant Administrator, 206-477-6079, Kim.harper@kingcounty.gov.
Recipient – Daniel Carey, City of Renton Surface Water Utility, 425-430-7293,
Dcarey@rentonwa.gov.
SECTION 1. RECITALS
1.1 Whereas, the King County Flood Control District (“District”) is a quasi-municipal
corporation of the State of Washington, authorized to provide funding for flood control
and stormwater protection projects and activities; and
1.2 Whereas King County is the service provider to the District under the terms of an
interlocal agreement ("ILA") by and between King County and the District, dated
February 17, 2009, as amended, and as service provider implements the District's annual
work program and budget; and
1.3 Whereas, on November 12, 2013, the District’s Board of Supervisors passed Resolution
FCD2013-14.3 which established a Flood Reduction Grant Program and criteria for
awarding grant funding for projects, and on November 16, 2015, the Board passed
Resolution FCD2016-20.3, which authorized an allocation of $3,058,908 from the
District’s 2016 budget to fund flood reduction projects; and
1.4 Whereas, on August 21, 2017 the District’s Board of Supervisors passed Resolution
FCD2017-05.1, which approved the flood reduction projects described in Attachment A to
that Resolution; and
1.5 Whereas, in accordance with the terms of these Resolutions, and in its capacity as
service provider to the District, King County has established policies and procedures for
administering the flood reduction grant program, a copy of which has been furnished to
Recipient and which is incorporated herein by this reference (hereinafter “Grant Policies
and Procedures”); and
1.6 Whereas, the Recipient submitted an application to receive funds for a project to be
funded by the Flood Reduction Grant Program; and
AGENDA ITEM #7. j)
Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10
Page 2 of 7
1.7 Whereas the District’s Board of Supervisors approved funding of Recipient’s application
for the project (“Project”), as described in Attachment A to Resolution FCD2017-05.1 in
the amount of $472,000 (“Award”); and
1.8 Whereas King County has received a Scope of Work and a Budget for the Project from
the Recipient and has determined that the Scope of Work, attached hereto and
incorporated herein as Exhibit B (“Scope of Work”), and the Budget, attached hereto and
incorporated herein as Exhibit C (“Budget”), are consistent with the Grant Policies and
Procedures, the Recipient’s application for the Project, and the Resolution approving
funding for the Project; and
1.9 Whereas, King County and the Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions under which King County will provide
funding from the District in accordance with Resolution FCD2017-05.1, and the Grant
Policies and Procedures, and under which the Recipient will implement the Project.
SECTION 2. AGREEMENT
2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this
reference.
2.2. King County agrees to pay the Award amount to Recipient in the total amount of
$472,000 from District funds. The Award shall be used by the Recipient solely for the
performance of the Project, as described in Exhibit A to this Agreement. Exhibit A,
attached hereto and incorporated herein by this reference, contains a description of the
Project as described in Attachment A to Resolution FCD2017-05.1. King County shall
pay the Recipient in accordance with the terms of the Grant Policies and Procedures.
2.3. The Recipient represents and warrants that it will only use the Award for the Scope of
Work of this Agreement and in accordance with the Project Budget. The Recipient shall
be required to refund to King County that portion of the Award which is used for work or
tasks not included in the Scope of Work. Further, the Recipient agrees that King County
may retain any portion of the Award that is not expended or remains after completion of
the Scope of Work and issuance of the Final Report, as further described below.
2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate
the execution date of this Agreement provided that 1) they have been identified by
Recipient as being within the scopes of numbers 2) and 3) below, and have been
approved by King County as being within such scopes; 2) the activities are specified in
the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the
Scope of Work and are authorized by the Award as identified in the Budget of this
Agreement; 4) the activities occur after the District passes a resolution approving an
award for the Project; 5) such activities and expenses otherwise comply with all other
terms of this Agreement; and 6) reimbursements shall be paid to the Recipient only after
this Agreement has been fully executed.
AGENDA ITEM #7. j)
Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10
Page 3 of 7
2.5. The Recipient shall invoice King County for incurred expenses using the Request for
Payment form and Progress Report form for those documented and allowable expenses
identified in the Budget and according to the rules set forth in the Grant Policies and
Procedures. Blank forms shall be provided to the Recipient by King County upon
execution of this Agreement. A progress report (with or without a request for payment)
shall be made no less frequently than every six months after the effective date of this
Agreement nor more frequently than every three months after the aforementioned date. A
Progress Report form shall be submitted with all payment requests. A one- time advance
of no more than 25% of the Award amount may be allowed, in the discretion of King
County, for expenses anticipated to be incurred in the three months following the date of
submission of the advance Request for Payment only for work that is included in the
Scope of Work of this Agreement, and identified as such in the Request for Payment.
Documentation of payments made from the advance payment shall be submitted to King
County prior to any further requests for payment.
2.6. The Recipient shall be required to submit to King County a final report which documents
the Recipient’s completion of the work in conformance with the terms of this Agreement
within thirty (30) days after the completion of the work. The final report may be
submitted on the Close-out Report form unless a more detailed final report is specified in
the scope of work. A blank form shall be provided to the Recipient by King County upon
execution of this Agreement. The final report shall include a summary of the Project’s
successes and shall address the flood reduction benefits accomplished by the work.
2.7. The Recipient's expenditures of Award funds shall be separately identified in the
Recipient's accounting records. If requested, the Recipient shall comply with other
reasonable requests made by King County with respect to the manner in which Project
expenditures are tracked and accounted for in the Recipient's accounting books and
records. The Recipient shall maintain such records of expenditures as may be necessary
to conform to generally accepted accounting principles as further described in Section 2.8
below, and to meet the requirements of all applicable state and federal laws.
2.8. The Recipient shall be required to track project expenses using the Budget Accounting
and Reporting System for the State of Washington ("BARS") or Generally Accepted
Accounting Principles set forth by the Financial Accounting Standards Board or by the
Governmental Accounting Standards Board.
2.9. King County or its representative, and the District or its representative, shall have the
right from time to time, at reasonable intervals, to audit the Recipient's books and records
in order to verify compliance with the terms of this Agreement. The Recipient shall
cooperate with King County and the District in any such audit.
2.10. The Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established by the Washington State Archivist
Local Government Common Records Retention Schedule (CORE) as revised.
AGENDA ITEM #7. j)
Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10
Page 4 of 7
2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and
federal laws and regulations. The Recipient shall implement an appropriate monitoring
system or program to ensure compliance with this provision.
2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the
District, their elected or appointed officials, employees and agents, from all claims,
alleged liability, damages, losses to or death of person or damage to property arising out
of any acts or omissions of the Recipient, its employees, agents, contractors or
subcontractors in performing its obligations under the terms of this Agreement.
2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project
on all literature, signage or press releases related to the Project. The Recipient may
obtain from King County a District logo that may be used in the acknowledgement.
SECTION 3. GENERAL PROVISIONS
3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their
respective successors and assigns.
3.2. This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof. No prior or contemporaneous representation, inducement, promise
or agreement between or among the parties which relate to the subject matter hereof
which are not embodied in this Agreement shall be of any force or effect.
3.3. No amendment to this Agreement shall be binding on any of the parties unless such
amendment is in writing and is executed by the parties. The parties contemplate that this
Agreement may from time to time be modified by written amendment which shall be
executed by duly authorized representatives of the parties and attached to this Agreement.
3.4. Each party warrants and represents that such party has full and complete authority to
enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement
on behalf of such party and that such party is bound by the signature of such
representative.
3.5. The Project shall be completed by no later than December 31, 2018. In the event that the
Project is not completed by this date, King County has the discretion, but not the
obligation, to terminate this Agreement and retain any unexpended Award funds.
3.6. This Agreement may be signed in multiple counterparts.
3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable
under applicable law, such provision will be ineffective to that extent only, without in any
AGENDA ITEM #7. j)
Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10
Page 5 of 7
way affecting the remaining parts or provision of this Agreement, and the remaining
provisions of this Agreement shall continue to be in effect.
3.8. The amount of the Award has been fully funded by the District. To the extent that
funding of the Award requires future appropriations by the District, King County’s
obligations are contingent upon the appropriation of sufficient funds by the Board of
Supervisors of the District to complete the Scope of Work. If no such appropriation is
made, this Agreement will terminate at the close of the appropriation year for which the
last appropriation that provides funds under this Agreement was made.
This document has been approved as to form by the King County Prosecuting Attorney’s Office
as of September 12, 2015.
.
KING COUNTY: RECIPIENT:
By By
Name Name
Title Title
Date Date
AGENDA ITEM #7. j)
Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10
Page 6 of 7
EXHIBIT A: PROJECT DESCRIPTION
PROJECT NAME RECIPIENT DESCRIPTION LEVERAGE AWARD
Madsen Creek
Improvement
Project Phase 1
City of
Renton
The purpose of the project is to reduce flooding from
Madsen Creek to residential property along 149th Ave SE,
and to the Wonderland Estates Manufactured Home
Park property on the south side of SR-169. The project
will be performed in phases starting with hydrologic and
hydraulic studies of the Madsen Creek drainage basin
and preliminary design of flood reduction improvements
(Phase 1). This grant application is for the Phase 1 work,
which will be used in future phases for the final design
and construction of improvements to the drainage
system to reduce the potential for and extent of
flooding.
$48,800 $472,000
EXHIBIT B: SCOPE OF WORK
TASKS ACTIVITIES AND DELIVERABLES APPROX.
PERCENT OF
AWARD
REQUEST
MONTH/YEAR
TASK WILL BE
COMPLETED
Task 1: Project
Administration
(Required task)
Submit reimbursement request forms, backup
documentation for billing, and progress reports at least
every 6 months. Submit a Fiscal Closeout form and a
Closeout Report form with the final reimbursement
request. Including Engineering Consultant project
management.
9%
Task 2: Grant
Agreement
KCFCD and City signs and executes Grant Agreement.0%October 2017
Task 3:
Engineering
Contract
City executes contract with Engineering Consulting firm for
project. Deliverables-Executed contract.
0%November
2017
Task 4: Basin
Hydrologic
Model
Consultant reviews and updates drainage basin
characteristics, performs Hydrologic Modeling of drainage
basin for peak runoff flows. Deliverables-Hydrologic
Report.
7%March 2018
Task 5:
Creek Survey
Consultant performs topographic survey of Madsen Creek
drainage system from sediment basin to Cedar River.
Identifies drainage features, locations, and elevation.
Concurrent with Task 4. Deliverables-ACAD plans and base
maps of the drain system.
26% December
2017
Task 6:
Hydraulic
Analysis
Consultant performs Hydraulic Analysis of existing drainage
system to determine existing flow capacity, overflow
locations and causes. Deliverables-Hydraulic Analysis
Report.
10%March 2018
Task 7:
Environmental
Analysis
Consultant performs environmental survey and analysis of
basin, wetlands, fish access and habitat. Concurrent with
Task 6. Deliverables-Environmental Analysis Report.
9%March 2018
AGENDA ITEM #7. j)
Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10
Page 7 of 7
TASKS ACTIVITIES AND DELIVERABLES APPROX.
PERCENT OF
AWARD
REQUEST
MONTH/YEAR
TASK WILL BE
COMPLETED
Task 8: Permit
Needs
Consultant identifies and evaluates permitting needs and
requirements for project design and permitting.
Concurrent with Task 9. Deliverables-Permitting Report.
4%June 2018
Task 9:
Preliminary
Design
Consultant uses information from previous tasks to
develop preliminary plans to rebuild sections of the
drainage system to reduce or eliminate flooding, improve
peak flow capacity, and provide fish accessibility and
habitat as required by permitting agencies. Hydraulic
analysis of preliminary designs will be performed to
determine flooding reductions. Proposed improvements
will be ranked in order of their potential to reduce flooding
of affected areas.
Deliverables-Preliminary Design Report and Hydraulic
Analysis, ACAD Plans of preliminary designs.
35%July 2018
EXHIBIT C: BUDGET
FINANCIAL LEVERAGE
(not required)
SOURCE NAME
Renton SWU
BUDGET ITEM
GRANT
AWARD
REQUEST
AMOUNT
LEVERAGE
TOTAL
TOTAL
(Grant +
Leverage)
STAFFING $48,800 $48,800 $48,800
COMMERCIAL SERVICES AND
CREW TIME
$472,000
$472,000
TOTAL $472,000 $48,800 $520,800
AGENDA ITEM #7. j)
M a d s e n
C r e
e
k
Unnamed
Summ e r f i e l d
Cr e e k
Un n a m e d
M a d s e n C r e e k
Unnamed
M a d s e n
C r e e k
M adsenCreek
MadsenCreek
U n n a m e d
MolassesCreek
M a d s e n
C r e e k
Unnamed
MadsenCreek
S
u
m
m
erfield
Creek
M
adsen
Creek
M a d s e n Creek
Cedar River
K i n g C o u n t y
R e n t o n
R
e
n
t
o
n
K i n g C o u n t y
R e n t o n
King CountyRenton
Esri., Inc., City of Renton, WA, City of Renton
0 1,0 00 2,0 00500 Feet ´City of R enton
Legend
Renton City Limits
Potential Annexation Area
Storm w ater System
Renton
Private
Print Date: 05/05/2017
Mad sen CreekSediment Ba sin
149th Aven ue SE
Ron Regis Park
Mad sen CreekChannel
Mad sen CreekHigh FlowBypass Cha nnel
Mad sen CreekLow Flo wChannel
Figure 1 : Mad sen C reek Drainage Basin
Total Basin Area = 2.09 sq m iBasin A rea in King County = 1 .88 sq miBasin A rea in Renton = 0.21 sq m i
Madsen Creek Drainage Basin:
AGENDA ITEM #7. j)
M
a
d
s
e
n
C
r
e
e
k
M a d s o n C r e e k
U n n a m e d
Madsen Cre e k
MadsenCreek
Cedar River
4 0 0380
3 6 0340
3 0 0280
240220200
180
160
340
320
280
260
240
200
180
3 0 0
2 2 0
1 6 0
280260240220200180
160
140
120
100
3 6 0340320280
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18016 014 0
1 2 0
3 4 0
3 2 0
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3 2 0 260
3 2 0 300
3 6 0
3
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1 0 0
100100
100
100
1 0 0
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1 0 0
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100
K
i
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King County
Renton
K i n g C o u n t y
R e n t o n
King CountyRenton
Esri., Inc., City of Renton, WA
´0 400200 Feet
Madsen CreekLow Flow Channel
Madsen CreekSediment Basin
Madsen CreekChannel
Madsen CreekHigh FlowBypass Channel
Figure 2: M adsen Creek Detail Print Date: 05/05/2017
149th Ave SE
ChannelSedimentTrap
Madsen CreekHigh FlowBypass Channel
WonderlandEstates
Ron RegisPark
AGENDA ITEM #7. j)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON ADOPTING THE CITY OF
RENTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN.
WHEREAS, pursuant to RCW 38.52.070, each political subdivision of the state is
authorized and directed to establish a local organization for emergency services in accordance
with the State Comprehensive Emergency Management Plan and Program; and
WHEREAS, each such political subdivision must adopt a plan for the operation of its
emergency services organization; and
WHEREAS, the City of Renton Emergency Services Division has prepared a Comprehensive
Emergency Management Plan; and
WHEREAS, the City Council, by Resolution No. 3411 adopted an Emergency Management
Plan, and adopted updated and expanded Emergency Mangagement Plans by Resolution Nos.
3704, 3988, and 4163; and
WHEREAS, the Emergency Management Plan has since been updated and expanded;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Emergency Management Plan, as updated and expanded, is hereby
adopted as the City of Renton Comprehensive Emergency Management Plan. Such plan may be
regularly reviewed, updated, and amended. Such updates and amendments are effective
henceforth upon approval of the Emergency Management Director of the City of Renton.
AGENDA ITEM # 9. a)
RESOLUTION NO. ________
2
PASSED BY THE CITY COUNCIL this _______ day of _______________________, 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _______________________, 2017.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES.1745:9/26/17:scr
AGENDA ITEM # 9. a)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, REVISING RENTON’S
SIX‐YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR 2018 – 2023.
WHEREAS, the City of Renton has adopted a Six‐Year Transportation Improvement
Program (“TIP”) pursuant to RCW 35.77.010 (Perpetual advanced six‐year plans for coordinated
transportation program expenditures), and the TIP has been updated, revised and/or modified
from time to time as authorized and required by law; and
WHEREAS, the City Council held a duly noticed public hearing on October 23, 2017, for
the purpose of considering a revision to the TIP to add the following proposed project: Talbot
Road at S 177th Street Signalization and Related Roadway Improvements; and
WHEREAS, the City Council considered any public testimony given at the public hearing,
considered the proposed revision to the TIP, considered consistency with the City’s
Comprehensive Plan, and determined current City transportation needs;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. Exhibit A to Resolution No. 4314, adopting the City of Renton’s 2018‐2023
Six‐Year Transportation Improvement Program, is hereby amended to add TIP No. 40, Talbot
Road S and S 177th Street Signalization and Roadway Improvements, attached hereto as Exhibit
1 and fully incorporated herein by this reference.
SECTION II. The revised TIP, as amended herein, shall be and constitute Renton’s 2018‐
2023 Six‐Year Transportation Improvement Program for purposes of compliance with RCW
AGENDA ITEM # 9. b)
RESOLUTION NO. ________
2
35.77.010, and shall remain in full force and effect until further updated, revised, and/or modified
as provided by law.
SECTION III. The Administrator of the Public Works Department and the City Clerk are
authorized and directed to file this resolution, together with Resolution No. 4314, with the
Washington State Secretary of Transportation within 30 days of its adoption.
PASSED BY THE CITY COUNCIL this ____ day of _________________, 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ____ day of ___________________, 2017.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES:1746:10/2/17:scr
AGENDA ITEM # 9. b)
3
EXHIBIT 1
TIP NO. 40
TALBOT ROAD S AND S 177TH STREET
SIGNALIZATION AND ROADWAY
IMPROVEMENTS
AGENDA ITEM # 9. b)
4
AGENDA ITEM # 9. b)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
SUBSECTIONS 5‐5‐2.Y, 5‐5‐3.A, 5‐5‐3.C, 5‐5‐3.E, 5‐5‐3.G.2, 5‐25‐4.D, 5‐25‐10.K, 5‐
25‐10.Z, 5‐25‐11.C, 5‐25‐11.D, 5‐26‐3.E, 5‐26‐6.A, 5‐26‐6.D, AND 5‐26‐7.F OF THE
RENTON MUNICIPAL CODE TO MOVE ALL BUSINESSES TO A CALENDAR YEAR
REPORTING PERIOD FOR BUSINESS LICENSE PURPOSES WITH A JANUARY 31 DUE
DATE; CLARIFYING POTENTIALLY AMBIGUOUS LANGUAGE TO ENSURE
CONSISTENT APPLICATION OF EXISTING BUSINESS AND OPERATIONS TAX AND
BUSINESS LICENSE REGULATIONS; AND PROVIDING FOR SEVERABILITY AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, in 2016, the City implemented a Business & Occupation (B&O) Tax, which is
remitted either on a quarterly or annual basis, administered in conjunction with business license
renewals; and
WHEREAS, currently the City has four different due dates in which a business would be
required to renew a business license and pay B&O taxes. The tax reporting period for each due
date is the preceding four quarters for annual filers. The due date corresponds to the same
quarter in which the business had originally applied for a business license; and
WHEREAS, the multiple due dates has made it confusing for many businesses. In most
cases, the reporting period does not line up with their own fiscal reporting period or, if they have
multiple licenses, they may have multiple due dates; and
WHEREAS, many businesses have voiced frustrations as they do not understand the
methodology of the multiple due dates. There have been numerous errors or corrections made
for taxes remitted when a business has filed too early, returns completed for the incorrect
reporting period or late fees and penalties incurred because the due date was not clear; and
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
2
WHEREAS, by changing the renewal date and reporting date for all businesses to a
calendar year basis due January 31 of each year will help clear up confusion and streamline the
process; and
WHEREAS, in addition to the renewal and reporting date, RMC provisions are confusing
regarding the maximum tax a large business is responsible to pay each year; and
WHEREAS, currently RMC 5‐25‐4 states there will be a cap placed on taxable gross
revenues not to exceed $5 billion. The wording on gross revenues is not clear as businesses could
be reporting in multiple tax categories and, therefore, could interpret this code provision to be a
maximum of gross revenues of $5 billion in each category or in total; and
WHEREAS, the City interprets RMC 5‐25‐4 to read that business are required to pay no
more than $4.25 million in taxes for any calendar year, adjusted annually for inflation, regardless
of the number of categories the business operates in; and
WHEREAS, clarifying RMC 5‐25‐4 to expressly state that $4.25 million is the maximum tax
cap will alleviate future confusion over the intent of the maximum tax due to any one business
in a calendar year;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. Subsection 5‐5‐2.Y of the Renton Municipal Code is amended as follows:
Y. REPORTING PERIOD: The four (4) full calendar quarters, which
immediately precede the anniversary or expiration date of the business license
The calendar year (January 1 through December 31), that precedes the year for
which the business is applying for a license.
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SECTION II. Subsection 5‐5‐3.A of the Renton Municipal Code is amended as follows:
A. General Business License Required: No person shall engage in Business
unless such Business is authorized by a valid City of Renton general business
license. Every business enterprise including but not limited to seasonal,
temporary, or portable sales businesses, shall first obtain, from the City of Renton,
a general business license. The general business license shall not be transferable.
A separate business license is required for each Business Enterprise.
SECTION III. Subsection 5‐5‐3.C of the Renton Municipal Code is amended as follows:
C. License Fee: The general business license fee shall consist of two (2) parts,
a fixed registration fee and a variable per employee fee, which shall be determined
by the number of worker‐hours in the City of Renton during the reporting period.
1. License Registration Fee: The Business License Registration fee of one
hundred fifty dollars ($150.00) shall be due and payable when filing a completed
registration form as prescribed by the Administrator. The Registration Fee may be
adjusted from time to time, as published in the city’s current Fee Schedule
brochure. If a business’s first date of engaging in business in the City is after July
1, a prorated half year license registration fee will be due in the amount of
seventy‐five dollars ($75).
2. Per Employee Fee: Effective January 1, 2015, in addition to the
Registration Fee described in subsection C.1 above, a per employee license fee
shall be calculated by multiplying the actual number of hours worked during the
reporting period by $0.0352 per hour. Businesses with fewer than one thousand
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two hundred (1,200) worker‐hours in a year or three hundred (300) hours in a
quarter shall be exempt from paying the per employee fee described in this
subsection. The reporting period for new businesses shall be quarterly on or
before the quarterly reporting due dates. Businesses with tax liability under RMC
Chapter 5‐25 are not required to pay the per employee fee imposed in this
chapter.
3. The per hour rate shall be administratively adjusted every other year
by the percentage rise or fall of the Seattle‐Tacoma‐Bremerton Consumer Price
Index, All Items, Urban Wage Earners and Clerical Workers (also known as CPI‐W)
ending August 31, for the same two (2) year period and published in the City’s
current Fee Schedule brochure.
Each business license holder may be required, by the Administrator, to file
with the City of Renton, copies of its quarterly reports to the State Department of
Labor and Industries reporting employee hours worked. The businesses that did
not file the report may be required to file an affidavit with the City reporting hours
worked or the equivalent number of employees.
4. Due Dates: Annual business registration and per employee fees are
due by the last day of January for businesses with anniversary dates which fall
within the fourth calendar quarter of the year, April for businesses with
anniversary dates which fall within the first calendar quarter of the year, July for
businesses with anniversary dates which fall within the second calendar quarter
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of the year, and October for businesses with anniversary dates which fall within
the third calendar quarter of the year.
For those businesses required to report quarterly, in additional to the
annual registration fee due as described above, the per employee fees are due by
the last day of January, April, July, and October.
5. Reporting Periods: Per Employee business license fees are calculated
for based upon hours worked in the Rreporting Pperiod. The Administrator shall
have the discretion to designate a business’s reporting periods as annually or
quarterly based on various factors, among others, the number of employees
and/or seasonal nature of the business.
a. The reporting period for those required to file annually shall be the
four (4) complete calendar quarters preceding the due date.
b. The reporting period for those required to file quarterly shall be
the calendar quarter preceding each quarterly due date.
6. Expiration: Unless otherwise established by the Administrator,
business licenses expire on January 31 of the year after issuance and must be
renewed by the an annual business registration is valid for a period of one (1) year
and shall expire on the same date as the due date as described in subsection C.4
above.
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7. Location of Business and Employees:
a. Presumption: For purposes of this section, any business operating
within the City limits of the City of Renton shall be deemed to have all of its
employees working within the City limits of the City of Renton.
b. Working Outside City: For any employees whose nominal place of
business is within the City limits of the City of Renton, all hours will be presumed
to be worked within the City and subject to this fee. Any employee regularly
reporting to work within the City limits shall have all of that employee’s time
subject to this fee, even if portions of the employee’s time are spent outside the
City of Renton (for example, a realtor or outside salesperson). When an employee
normally employed within the City of Renton who, for extended periods of time,
reports to work outside the City of Renton, for example, a contractor’s employees
reporting directly to job sites, then the employer may by affidavit report the
number of hours actually worked within the City or the percentage of time within
the City based upon one thousand nine hundred twenty (1,920) hours annually
and pay the annual license fee based upon those figures.
c. Short Term or Temporary License: A temporary ninety (90) calendar
day license may be purchased for fifty dollars ($50.00) for each full‐time
equivalent employee (“FTE”) or for each four hundred and eighty (480) worker‐
hours during the ninety (90) calendar day period, or as prescribed in the City’s Fee
Schedule. The expiration date of the license shall be ninety (90) calendar days from
date of issuance. The temporary business license may only be purchased by
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businesses with fifty (50) or fewer FTE. The license may be renewed at the
applicable FTE rate for successive ninety (90) calendar day periods not to exceed
two hundred seventy (270) consecutive days. Renewal forms will not be sent to
short term business licensees. Renewals must be at the request of licensee. All
late fees and penalties apply.
8. Any payment not made within one (1) month following the due date
shall be cause for the automatic revocation of the business license.
9. The Administrator shall have the authority to inspect business
premises, and review or audit business records with reasonable prior notice.
10. Non‐Profit Exemption: A bona fide non‐profit organization organized
under Section 501(c)(3) of the Internal Revenue Code whose income is primarily
from compensation from public entities for health or social welfare services,
grants, and/or donations, shall register and file employment information at least
annually but shall be exempt from paying the registration and the per employee
fee. Primarily shall mean more than fifty percent (50%).
SECTION IV. Subsection 5‐5‐3.E of the Renton Municipal Code is amended as follows:
E. Time Within Which to Claim Overpayment of License Fee: Whenever a
business enterprise makes an overpayment, and, within two four (24) years after
date of such overpayment, makes application for a refund or credit of the
overpayment, its claim shall be allowed and be repaid from the general fund or be
applied as a credit to annual renewal fees as approved by the Administrative
Services Administrator.
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SECTION V. Subsection 5‐5‐3.G.2 of the Renton Municipal Code is amended as follows:
2. The penalty for failure to obtain a business license shall not be less
than two hundred and fifty dollars ($250.00) or as prescribed in the City’s Fee
Schedule, plus payment of all license fee amounts that should have been paid for
the last three four (34) years, as determined by the Administrator, plus a penalty
of twenty percent (20%) per annum for all amounts owing, plus any accounting,
legal or administrative expenses incurred by the City in determining the
unreported, or the unpaid portion over the last three four (34) years or in
collecting the tax and/or the penalty.
SECTION VI. Subsection 5‐25‐4.D of the Renton Municipal Code is amended as follows:
D. Amounts in Excess of Annual Tax Cap: This The tax imposed under this
chapter shall not apply to that portion of the gross proceeds of sales, gross income
of the business, and value of products, including by‐products, from all activities
conducted within the City, less applicable deductions and other exemptions, that
are in excess of five billion dollars ($5,000,000,000) exceed four million two
hundred fifty thousand dollars ($4,250,000) during any calendar year. The cap set
forth in this subsection shall be administratively adjusted by the Administrator on
January 1st of each year, beginning on January 1, 2017, to reflect the inflation
adjustment, as defined and calculated pursuant to RMC 5‐25‐2.P. The amount of
the cap so calculated shall be rounded to the nearest five thousand ten dollars
($5,00010).
SECTION VII. Subsection 5‐25‐10.K of the Renton Municipal Code is amended as follows:
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K. Gross Receipts Taxed Under Other Renton Municipal Code (RMC) Sections:
This chapter shall not apply to:
1. Any person in respect to a business activity with respect to which tax
liability is specifically imposed under the provisions of RMC Chapter 5‐11 (Utility
Tax); or
2. Any bona fide charitable or nonprofit organization, as defined in RCW
9.46.0209, subject to a tax pursuant to RMC 5‐8‐5 (bona fide charitable or
nonprofit organization gambling activity, bingo, raffle and fundraising activities;
pulltabs and punchboards; card games; and, amusement games) Any person in
respect to a business activity with respect to which tax liability is specifically
imposed under the provisions of RMC Chapter 5‐8 (Gambling Tax).
SECTION VIII. Subsection 5‐25‐10.Z of the Renton Municipal Code, is amended as
follows:
Z. Real Estate Brokers and Associated Brokers, Agents, or Salesmen: This
chapter does not apply to that portion of a real estate commission assigned to
another brokerage office pursuant to the division of revenue between the
originating brokerage office and a cooperating brokerage office on a particular
transaction. Each brokerage office shall pay the tax upon its respective revenue
share of the transaction. Furthermore, where a brokerage office has paid the
business license and occupation tax on the gross commission earned by that
brokerage office, associate brokers, salesmen or agents within the same office
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shall not be required to pay the tax upon their share of the commission from the
same transaction.
SECTION IX. Subsection 5‐25‐11.C of the Renton Municipal Code is amended as follows:
C. Artistic and Cultural Organizations ‐ Income From Business Activities: In
computing tax, there may be deducted from the measure of tax those amounts
received by Non‐Profit artistic or cultural organizations, as defined in this chapter,
which represent:
1. Income derived from business activities conducted by the organization,
provided that this deduction does not apply to retail sales made by artistic and
cultural organizations;
2. Amounts received from the United States of America or any of its
instrumentalities or from the State of Washington or any municipal corporation
or subdivision thereof as compensation for; or to support, artistic or cultural
exhibitions, performances, or programs provided by an artistic or cultural
organization for attendance or viewing by the general public; or
3. Amounts received as tuition charges collected for the privilege of
attending artistic or cultural education programs.
SECTION X. Subsection 5‐25‐11.D of the Renton Municipal Code is amended as follows:
D. Artistic or Cultural Organization ‐ Deduction For Tax Under the
Manufacturing Classification ‐ Value of Articles For Use In Displaying Art Objects
or Presenting Artistic or Cultural Exhibitions, Performances, or Programs: In
computing tax, there may be deducted from the measure of tax by persons Non‐
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Profit Organizations subject to payment of the tax under the manufacturing
classification, the value of articles to the extent manufacturing activities are
undertaken by an artistic or cultural organization, as defined in this chapter, solely
for the purpose of manufacturing articles for use by the organization in displaying
art objects or presenting artistic or cultural exhibitions, performances, or
programs for attendance or viewing by the general public.
SECTION XI. Subsection 5‐26‐3.E of the Renton Municipal Code is amended as follows:
E. “Reporting period” means:
1. A one (1) month period beginning the first day of each calendar month
(monthly); or
2. A three (3) month period beginning the first day of January, April, July
or October of each year (quarterly); or
3. A twelve (12) month period beginning the first day of January of each
year (annual).
4. For a per employee fee identified in RMC 5‐5‐3.C.2, the annual
reporting shall mean the four (4) calendar quarters preceding the annual business
license expiration date.
SECTION XII. Subsection 5‐26‐6.A of the Renton Municipal Code is amended as follows:
A. Other than any annual registration fee required by Except as provided in
RMC 5‐5‐3.C.1, License Registration Fee, and the Per Employee Fee required by
RMC 5‐5‐3.C.2, taxes or fees imposed by Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11, and 5‐
25 shall be due and payable in quarterly installments. At the Administrator’s
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discretion, businesses may be assigned to a monthly or annual reporting period
depending on the tax amount owing or type of tax. Tax returns and payments are
due on or before the last day of the next month following the end of the assigned
reporting period covered by the return.
SECTION XIII. Subsection 5‐26‐6.D of the Renton Municipal Code is amended as follows:
D. For purposes of the tax imposed by Chapter 5‐25, any person whose value
of products, gross proceeds of sales, or gross income of the business, subject to
tax after all allowable deductions, is equal to or less than Three Hundred and
Seventy‐Five Thousand One Million Five Hundred Thousand dollars
($375,0001,500,000) in the current quarter reporting year, shall file a return,
declare no tax due under Chapter 5‐25 on their return, and submit the return to
the Administrator.
SECTION XIV. Subsection 5‐26‐7.F of the Renton Municipal Code is amended as follows:
F. Any payment made that is returned for lack of sufficient funds or for any
other reason will not be considered received until payment by certified check,
money order, or cash of the original amount due, plus a “nonsufficient funds”
(NSF) charge of Twenty Dollars ($20.00) as specified in the City of Renton Fee
Schedule is received by the Administrator. Any license issued upon payment with
an NSF check will be considered void, and shall be returned to the Administrator.
No license shall be reissued until payment (including the NSF fee) is received.
SECTION XV. If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
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such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION XVI. This ordinance shall be in full force on January 1, 2018.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2017.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:1987:10/11/17:scr
AGENDA ITEM # 9. c)