The URL can be used to link to this page

Home My WebLink AboutAddendum - 2AMENDMENT NO. 02 TO AGREEMENT FOR PAVEMENT MANAGEMENT STRATEGY EVALUATION THIS AMENDMENT, dated for reference purposes only asDecember22, 2022,is by and between the City of Renton (the “City”), a Washington municipal corporation, and Perteet Inc. (“Consultant”). The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-21-151, dated June 10th, 2021, to provide necessary services for the Pavement Management Strategy Evaluation (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time for performance, and change the compensation in order to add additional services for further development of a 10-year Pavement Management Plan. NOW THEREFORE, It is mutually agreed upon that CAG-21-151 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to modify the Work as specified in Exhibit A-1, which is attached and incorporated herein. 2.Time of Performance:Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit A-1. All Work shall be performed by no later than July 31, 2023. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $14,470.00 from $57,370.00 to $71,840.00, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B-1, which is attached and incorporated herein. 4.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CAG-21-151, Adden #2-23 PAGE 2 OF 2 CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Martin Pastucha Public Works Department Administrator Peter G. De Boldt Vice President _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Maloney City Attorney Contract Template Updated 06/17/2021 December 22, 2022 Peter De Boldt Digitally signed by Peter De Boldt DN: C=US, E=peter.deboldt@perteet.com, O="Perteet, Inc.", CN=Peter De Boldt Date: 2022.12.22 14:03:56-08'00' N/A Approved by Cheryl Beyer via 1/10/2023 email SS upplemental Scope of Services 02 Refinement of Pavement Management Plan Strategies December 2022 City of Renton 801 2ND AVENUE, SUITE 302 SEATTLE, WA 98104 800.615.9900 | 206.436.0515 <O?@9@K8$( SUPPLEMENT 02 OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES Agreement with Perteet Inc. DECEMBER 2022 11 File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and Fee/Renton- Pave-Strat-Eval_Supp-2-SOW-DRAFT_2022-12-15.doc I N TR O D UC TI O N The following supplemental scope of services is for Perteet, Inc (Consultant) to support the City of Renton in the evaluation of pavement management plan strategies. The majority of this work will be completed within two months of Notice to Proceed for this supplement, with ongoing coordination for up to seven months. The services in this scope supplement previous services evaluating the City pavement management system as well as on-going services already scoped to assist the City in developing a 10-year pavement management plan. Consultant’s services will be limited to those expressly set forth herein. If the service is not specifically identified herein, it is expressly excluded. Consultant will have no other obligations, duties, or responsibilities associated with the project except as expressly provided in this Agreement. Transferring Budget within Contract Maximum: The level of effort is specified in the scope of services. The budget may be transferred between discipline tasks at the discretion of the Consultant, provided that the total contracted amount is not exceeded. The Consultant will have the flexibility to manage budget within a given discipline on a subtask level. Services provided by the Consultant will consist of: G E N E R A L S C O P E O F S E R V I C ES This supplemental Scope of Services describes the work elements to be accomplished by the Consultant as summarized under each Task. This scope consists of the following elements: Task 2 – Evaluate Pavement Funding Level Options (supplemented) Op ti o n al S e r vice s With prior written approval by the City and written notice-to-proceed, work elements described in this scope of services as optional services (as directed) may be produced by the Consultant. This Scope of Services is defined in the tasks below. SC O PE O F S E RV I C E S D E F I N E D T as k 2 – Ev a l u a te P av em en t Fun ding L ev el O p t i on s (t a s k i s a m en de d w i t h the fol l o w in g) The Consultant will expand these services from the original scope of services. Earlier analysis conducted by Perteet using the City’s pavement management system, Streetlogix, identified a list of roadway segments and associated treatments over 10 years to maintain a Citywide PCI of 70. The City has provided feedback to investigate potential cost savings from altering arterial and non-arterial prioritization in this analysis. This requires additional updates to the draft memo that Perteet had begun preparing to document the evaluating effort, as well as additional coordination and Streetlogix analysis to investigate and evaluate different budget scenarios with new prioritization inputs. SUPPLEMENT 02 OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES Agreement with Perteet Inc. DECEMBER 2022 22 File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and Fee/Renton- Pave-Strat-Eval_Supp-2-SOW-DRAFT_2022-12-15.doc Additionally, it was previously assumed that the City would develop the 10-year pavement plan by re-ordering and grouping segments from the output list produced by Streetlogix. These services will now be performed by Perteet. Furthermore, Perteet will provide the originally-scoped services to verify the 10-year pavement plan still meets the goal of a citywide PCI of 70 by the end of the 10-years. However, the level-of-effort estimate to conduct these services has been updated to reflect the higher effort to verify what is now a more extensive list of varying roadway segments (stemming from the change of shifting some priority from arterials to non-arterial roadways). 2.1C r i t e r i a f o r a sse s sin g o p tion s (s u bta sk is s up ple men ted wi th t he foll o wi ng) – In consultation with the City, the Consultant will revise criteria related to the assessment of pavement management plan options. The criteria will be revised for assessing budget options to include: •Shifting priority from arterial roadways to non-arterial roadways, balanced with cost-savings. Exact amount of shift coordinated with the City. The Consultant will revisit efforts previously spent to develop a technical memorandum outlining criteria used to assess budget scenario options and Streetlogix inputs (unit costs, etc.). A draft version will be sent to the City for comment. The City will provide comments that Perteet will use to develop a final technical memorandum. Deliverables: •Draft technical memorandum •Final technical memorandum 2.2Pa v e m e nt M ana ge men t Pl an Op ti o n s – (no change for this supplement) 2.3Li s te n i ng M e et i ng wi th d e pa r t men ta l s ta ff – (no change for this supplement) 2.4M eet i ng wi th el e c te d Lea de r shi p – (no change for this supplement, previously replaced with Task 2.7 in Supplement 01) 2.5U pd at i ng S tr e et l o gix – (no change for this supplement)P ave men t m ana ge men t pl an (su bt a s k is sup ple me n te d wi th t he fol l o wi n g) – Using the output list of segments, treatment types, and years from Streetlogix, the Consultant will group resultant segments into logical projects that will be performed by City forces or bid to Contractors. This will result in a 10-Year Pavement Plan. This has changed from the previous assumption that the City would produce the 10-Year Pavement Plan. The Consultant will produce a draft and final 10-year Pavement Plan, with input from the City incorporated. Input is solicited prior to the draft and between the draft and final versions. The Consultant will use Streetlogix to assess the Plan’s ability to meet the performance goal of a citywide PCI of 70. This involves manually updating each street segment treatment year within Streetlogix one by one, unless a more efficient method can be determined by Perteet coordination with Streetlogix representatives. The primary goal of this assessment remains unchanged: to provide a single recommended budget scenario for City to use as a baseline for a pavement management plan. Assumptions: •Up to one round of revisions will be made to the draft plan •The Consultant will attend up to two (2) virtual review meetings to discuss the draft plan and address the City’s questions and comments. One of these has already occurred. SUPPLEMENT 02 OF EVALUATION OF PAVEMENT MANAGEMENT PLAN STRATEGIES Agreement with Perteet Inc. DECEMBER 2022 33 File location: https://perteet.sharepoint.com/sites/ActiveProjects/20210110RentonPave_StratInternal/Project Management/Scope and Fee/Renton- Pave-Strat-Eval_Supp-2-SOW-DRAFT_2022-12-15.doc Deliverables: •Draft StreetLogix 10-year treatment segments output spreadsheet and saved scenario within StreetLogix •Draft 10-year Pavement Plan list in Excel (desired by the City within three weeks from Supplement 02 NTP) •Final 10-year Pavement Plan list in Excel •Final StreetLogix 10-year treatment segments output spreadsheet and saved scenario within StreetLogix 2.7 Prep ar at i o n o f M at e ri al s for P r e se n ta tion s and Ou tre ach – (no change for this supplement) EXHIBIT B-1 Consultant Fee Determination Summary 2707 Colby Avenue, Suite 900, Everett, WA 98201 | P 425.252.7700 Project: Renton Pavement Strategies Evaluation Supp 2 Client: City of Renton HH ourl y Costs CClassif ication HHours RRate AAmount Principal 2 $350.00 $700 Sr. Engineer / Mgr 16 $225.00 $3,600 Civil Designer II 72 $145.00 $10,440 TTotal H ourly Costs 990 $$14,740.00 RReim bursabl es EExpenses AAmount $ TTotal Expe nses 00 IIn--HHouse Costs QQty RRate AAmount $ $ TTotal In--HHouse Costs 00 SSubconsultants SSubconsultants CCost MMarkup AAmount $ $ TTotal Subconsultant Costs 00 00 OOther Management Reserve $0 TTotal Other Costs $$ 00.00 CContract Total $114,740.00 Prepared By: Lauren K McElmurry Date: December 22, 2022 Perteet’s Hourly Rates are subject to change each year on January 1st. Schedulee off 20233 Billingg Ratess Engi neering,, Planningg andd Env i ronmentall Classifications 202233 Hourlyy Rate Principal Director 350.00 310.00 Senior Associate 245.00 Senior Engineer/Manager 225.00 Lead Engineer/Manager 190.00 Engineer III 165.00 Civil DesignerII 145.00 Civil DesignerI 125.00 Senior Planner/Cultural Resources Manager 185.00 Lead Planner/Manager 165.00 Cultural ResourcesSpecialist III 145.00 Cultural ResourcesSpecialist II 130.00 Cultural ResourcesSpecialist I 105.00 Planner III 155.00 Planner II 145.00 Planner I 100.00 Sr. Environmental Scientist/Manager 175.00 Lead Environmental Scientist/Manager 160.00 Environmental ScientistIII 130.00 Environmental ScientistII 110.00 Environmental ScientistI 90.00 Lead Technician/Designer 145.00 Technician III 130.00 Technician II 105.00 Technician I 85.00 Contract Administrator 130.00 Accountant 125.00 Graphics Specialist 120.00 Clerical 115.00 Emergency Response Rate (immediate response following event) @ 1.5 times hourly rates Expert Witness Rates: Consulting & Preparation Time @ standard hourly rates Court Proceedings & Depositions (4 hour minimum) @ 1.5 times hourly rates Perteet’s Hourly Rates are subject to change each year on January 1st. Schedulee off 20233 Billingg Ratess Page 2 Direc tt Expenses Rate Living & travel expenses outside of service area Cost Authorized Subconsultants Cost Outside Services (printing, traffic counts, etc.) Cost Mileage @ current federal rate Construc ti onn Claassificationss 20233 Hourlyy Rate ConstructionDirector Construction Supervisor 325.00 275.00 Construction Engineering Manager 240.00 Senior Construction Manager 230.00 Construction Manager 215.00 AssistantConstruction Manager 185.00 Construction Engineer III 165.00 Construction SpecialistII 145.00 Construction SpecialistI 125.00 Senior Electrical Construction Observer 205.00 Senior Construction Observer 205.00 Construction Observer III 150.00 Construction Observer II 105.00 Construction ObserverI 95.00 Senior Office Engineer Senior Construction Technician 175.00 165.00 Construction Technician III 150.00 Construction Technician II 135.00 Construction Technician I 105.00