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HomeMy WebLinkAboutAddendum 1 - HR Tenant ImprovementsADDENDUM NO. 1, January 25, 2023
RE: City of Renton – HR Tenant Improvements
Project No. 2210142.00
FROM: Mackenzie
500 Union Street, Suite 410
Seattle, WA 98101
(206) 749-9993
TO: Prospective Bidders
ADDENDUM NO. 1 amends the contract documents for the subject project, dated January 3, 2023. It is the responsibility
of the prospective bidders to note the contents of this addendum and notify the Owner that this addendum has been
received. Acknowledge receipt by inserting the number of this addendum in the space provided on the Bid Proposal Form.
The following changes in the contract documents constitute this addendum. All changes by addenda are to be included in
the proposal form and the contents of the addenda become a part of the Contract Documents for this project. All changes
offset only the specified drawings, words, or paragraphs mentioned. The balance of the drawings and specifications will
remain in full force.
This addendum includes the following:
▪ Site Walk Sign-In Sheet
▪ Changes to Specifications
▪ Answered Questions
▪ CSI Substitution request forms
P 206.749.9993 F 503.228.1285 W MCKNZE.COM Logan Building, 500 Union Street, #410, Seattle, WA 98101
ARCHITECTURE INTERIORS STRUCTURAL ENGINEERING CIVIL ENGINEERING LAND USE PLANNING TRANSPORTATION PLANNING LANDSCAPE ARCHITECTURE
Portland, Oregon Vancouver, Washington Seattle, Washington
ADDENDUM NO. 1, January 25, 2023
City of Renton – HR Tenant Improvements
Project Number 2210142.00
Page 2
CHANGES TO SPECIFICATIONS
1. Section 00 00 03 – Bid Proposal Form
A. Added line to note additional time required to complete alternates if additional time is required.
2. Section 00 72 00 – General Conditions; 01 11 13 – Advertisement for Bids
A. There are no apprenticeship requirements for this project.
3. Section 01 14 00 – Work Restrictions
A. Work hours are Monday-Friday 7 AM-5 PM. Extended hours (earlier/later) may be allowed with advance
owner approval. Saturday 7 AM-5 PM work may be allowed with advance owner approval. No work
permitted Sunday.
ANSWERS TO QUESTIONS SUBMITTED
1. Are there building access/security/badge requirements?
A. Access badges and any required keys will be provided by the City.
2. Will the contractor have designated access to the freight elevator during working hours? What is the size of the
elevator?
A. Yes, cab dimensions are 6'-6" wide x 5'-4" deep x 7'-3" to ceiling. Ceiling has a removable panel section in
the rear that is 26" wide for the entire width of the cab and extends the ceiling to 9' or more. Door is 42"
wide.
3. Will the contractor have designated laydown/storage area in the parking garage accessible by the freight elevator?
A. Designated space will be allocated for the GC in the parking garage.
4. Will the employees in the adjacent office where the wall is to be demolished for the future kitchenette remain
working in their current zone during construction?
A. Yes, the employees will remain working in the adjacent space. If accommodations need to be made to
relocate employees for a short duration, those will be discussed after awarded on an as-needed basis.
5. Will all furniture/items current in the TI space be removed by the City of Renton prior to start of construction?
A. Yes; prior to NTP, all items being stored in the space will be removed by the City.
6. It was noted that NTP/start of construction will most likely by on or around March 1, 2023. Please confirm.
A. Anticipated date for Notice to Proceed is March 1, 2023, per specification section 00 00 03 – Bid Proposal
Form.
7. Is the 120-day duration specifically associated with the base TI scope or will this need to include alternate #1
and/or alternate #2? Or, if alternates are accepted, will the schedule extend past the noted 120 working day
allotment?
A. Please note in bid alternate price if additional time is needed to complete each alternate.
8. Will all the windows in the TI space require window shades?
A. All exterior windows, doors with relites, and existing sidelites to receive new manual roller shades per
general note E on A1.11.
9. If either of the alternates are accepted, is the existing ceiling grid to be demolished?
A. Under base bid, existing ceiling grid to remain and existing ceiling tile to be demolished and replaced, per
general note D and Keynote 02-05 on A1.02. Existing ceiling grid to be replaced under Alternate 1; grid to
remain under Alternate 2.
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DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
SECTION 00 00 03 - BID PROPOSAL FORM
Renton City Hall HR Tenant Improvements Bid Form
Page 1 of 6
CITY OF RENTON
HAND DELIVER TO: OFFICE OF THE CITY CLERK
RENTON CITY HALL – LOBBY
1055 S. GRADY WAY, RENTON, WA, 98057
for the
RENTON CITY HALL – HR TENANT IMPROVEMENTS
CAG-22-219
Bids Due: 2:00 PM PDT February 1, 2023
Bidder’s Name:
Address:
Telephone:
(MUST BE COMPLETED AND SIGNED)
Having carefully examined the Bidding Documents and Instructions to Bidders, the Project site and
conditions affecting the Work, and all Addenda, the undersigned Bidder certifies that: (i) it has the
personnel and means to complete the Work and (ii) it will furnish all labor, materials, equipment, and
management to perform all Work required by, and in strict accordance with, the above-named documents
for the following sum within the time fixed. All Bid amounts shall include overhead, profit, bonds,
insurance, and any other expense required to complete the Work (excluding Washington State Sales Tax).
The undersigned Bidder certifies that it is, at the time of submitting the Bid, and shall remain throughout
the period of the Contract, licensed by the State of Washington to perform the type of work required
under the Contract Documents. It further certifies that it is skilled and regularly engaged in the general
class and type of work called for in the Contract Documents.
A. BASE BID
The Bidder agrees to complete the Work for this Project for the following lump sum Base Bid
amount:
____________________________________________DOLLARS $___________________
Base Bid Amount Written Numeric
Do not include in the Base Bid amount Washington State Sales Tax. That amount will be paid based on
the Contract Sum.
B I D F O R M
DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
SECTION 00 00 03 - BID PROPOSAL FORM
Renton City Hall HR Tenant Improvements Bid Form
Page 2 of 6
B. ALTERNATES
Alternate 1 - Replace HVAC System and Ceiling Grid
______________________________ $_______ _________ days
(Alternate 1 Amount Written) (Numeric) (Time Extension Request)
Alternate 2 - Replace Lighting
______________________________ $_______ _________ days
(Alternate 2 Amount Written) (Numeric) (Time Extension Request)
C. SUBCONTRACTOR LISTING
If Bid Amount is $1,000,000 or more, as required by RCW 39.30.060, Bidder must complete and
provide the included Subcontractor listing forms (Form C) in accordance with the applicable timing
requirements.
D. RECEIPT OF ADDENDA
Bidder acknowledges receipt of the following addenda:
Addendum No. Addendum No.
Addendum No. Addendum No.
All requirements therein are included in the appropriate Bid amount.
E. CONDITIONS OF PROPOSAL
1. Determination of Low Bidder:
a. The City of Renton (alternatively referred to as “Owner” or “City”) reserves the right
to award the Contract for the Project based on the Contractor’s Base Bid and any
selected Alternates(s), in whatever manner is in the City’s best interest.
2. Overhead and Profit:
a. All of the above Bid Prices shall include overhead, profit, bonds, insurance, and any
other expense required to complete the Work (excluding Washington State Sales Tax).
F. PERIOD OF BID VALIDITY/ACCEPTANCE OF BID
The undersigned hereby agrees that this Bid shall be a valid and firm offering for the period of sixty
(60) days from the Bids Due date.
Within sixty (60) days from the Bids Due date, the City will act either to accept the Bid Form the
lowest responsive and responsible Bidder, or to reject all Bids. The City reserves the right to
request extensions of such Bid acceptance period.
DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
SECTION 00 00 03 - BID PROPOSAL FORM
Renton City Hall HR Tenant Improvements Bid Form
Page 3 of 6
The acceptance of a Bid will be evidenced by a written Notice of Intent to Award Contract to the
Bidder whose Bid is under consideration for acceptance, together with a request to furnish a bond
(if required), evidence of required insurance to execute the Agreement set forth in the Contract
Documents, and other designated documents.
G. EXECUTION OF CONTRACT
If the written Notice of Intent to Award Contract is mailed, telegraphed, or delivered via facsimile
to the undersigned within the period of Bid validity noted above, or any time thereafter before
this Bid is withdrawn, the undersigned will, within ten (10) days after the date of such notification,
execute the City of Renton Standard Form of Agreement Between Owner and Contractor where
the basis of payment is a Stipulated Sum (“Agreement”) set forth in the Contract Documents.
H. TIME FOR COMPLETION
Substantial Completion - The undersigned hereby agrees to Substantially Complete all the Work
under the Base Bid (and accepted Alternates) no later than 120 days following Notice to Proceed.
Notice to Proceed – Anticipated date for Notice to Proceed is March 1, 2023.
Final Completion – All the Work shall achieve Final Completion in accordance with the contract
documents within 30 calendar days after the date of Substantial Completion.
I. LIQUIDATED DAMAGES
The undersigned agrees to pay the Owner as liquidated damages the sum of $250.00 for each
calendar day beyond the date upon which Substantial Completion of the entire Work is required
to be complete until Substantial Completion is achieved, in accordance with the Contract
Documents.
J. BID SECURITY (As per the Bidding Documents)
If applicable, Bid Security must be submitted with the Bid Form.
K. ACKNOWLEDGMENT
The undersigned acknowledges that it has read, understands, and agrees to comply with all
federal and state non-discrimination laws, regulations, and policies during the performance of the
Work.
DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
SECTION 00 00 03 - BID PROPOSAL FORM
Renton City Hall HR Tenant Improvements Bid Form
Page 4 of 6
Legal Name of Person or Entity Submitting Bid: _____
NOTE: If Bidder is a corporation, write State of Incorporation; if a partnership, give full names and addresses of all parties below.
Authorized Signatory: Title:
Printed Name:
Address:
City: State: Zip Code: Date:
Telephone: Fax:
Washington Contractor's License No.: Federal Tax ID #:
E-mail address:
Washington State UBI No.: Expiration Date:
CERTIFICATION OF COMPLIANCE WITH PREVAILING WAGE PAYMENT STATUTES
The undersigned Bidder hereby certifies, under the penalty of perjury, that within the three-
year period immediately preceding the Bid Submission date, the Bidder has not been
determined by a final and binding citation and notice of assessment issued by the
Department of Labor and Industries, or through a civil judgment entered by a court of
limited or general jurisdiction, to have willfully violated, as defined in RCW 49.48.082, any
provision of chapters 49.46, 49.48, or 49.52 RCW.
I certify under penalty of perjury under the laws of the State of Washington that the
foregoing is true and correct.
Legal Name of Person or Entity Submitting Bid
Signature of Authorized Official*
Printed Name
DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
SECTION 00 00 03 - BID PROPOSAL FORM
Renton City Hall HR Tenant Improvements Bid Form
Page 5 of 6
Title
Date City State
Check One:
Sole Proprietorship ☐Partnership ☐Joint Venture ☐Corporation ☐ LLC ☐
State of Incorporation, or if not a corporation, State where business entity was formed:
If a co-partnership, give firm name under which business is transacted:
*If a corporation, proposal must be executed in the corporate name by the president or vice-president
(or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership,
proposal must be executed by a partner.
_____________________________________________________________________________________________
NON-COLLUSION AFFIDAVIT
Being duly sworn, deposes and says, that he/she is the identical person who submitted the forgoing proposal or
bid, and that such bid is genuine and not sham or collusive or made in the interest or on behalf of any person not
therein named, and further, that the deponent has not directly induced or solicited any other Bidder on the
foregoing work or equipment to put in a sham bid, or any other person or corporation to refrain from bidding, and
that deponent has not in any manner sought by collusion to secure to himself or to any other person any
advantage over the other Bidder or Bidders.
AND
CERTIFICATION RE: ASSIGNMENT OF ANTI-TRUST CLAIMS TO PURCHASER
Vendor and purchaser recognize that in actual economic practice overcharges resulting from anti-trust violations
are in fact usually borne by the purchaser. Therefore, vendor hereby assigns to purchaser any and all claims for
such overcharges as to goods and materials purchased in connection with this order or contract, except as to
overcharges resulting from anti-trust violations commencing after the date of the bid, quotation, or other event
establishing the price under this order or contract. In addition, vendor warrants and represents that such of his
suppliers and subcontractors shall assign any and all such claims to purchaser, subject to the aforementioned
exception.
AND
MINIMUM WAGE AFFIDAVIT FORM
I, the undersigned, having been duly sworn, deposed, say and certify that in connection with the performance of
the work of this project, I will pay each classification of laborer, workman, or mechanic employed in the
performance of such work; not less than the prevailing rate of wage or not less than the minimum rate of wages as
specified in the principal contract: that I have read the above and foregoing statement and certificate, know the
contents thereof and the substance as set forth therein is true to my knowledge and belief.
DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
SECTION 00 00 03 - BID PROPOSAL FORM
Renton City Hall HR Tenant Improvements Bid Form
Page 6 of 6
FOR: NON-COLLUSION AFFIDAVIT, ASSIGNMENT OF ANTI-TRUST CLAIMS TO PURCHASER AND MINIMUM WAGE
AFFIDAVIT
HR Tenant Improvements / City of Renton
Name of Bidder's Firm
Signature of Authorized Representative of Bidder
Subscribed and sworn to before me on this day of , 20 .
End of Bid Form
DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
Section 00 11 13 – ADVERTISEMENT FOR BIDS
Contract No. CAG-22-219 00 11 13 - 1
Renton City Hall – HR Tenant Imporvements January 3, 2023
The City of Renton invites interested and qualified contractors to submit sealed bids for the following project:
TITLE: RENTON CITY HALL – HR TENANT IMPROVEMENTS
ESTIMATED BASE BID COST: $800,000 excluding WSST.
PRE-BID CONFERENCE: 1:00 PM. August 23, 2022. Meet in Renton
City Hall Lobby. Attendees will be escorted
to the 7th floor. Attendance at the pre-bid
conference is highly encouraged but is not
mandatory.
SUBMITTAL TIME/DATE/LOCATION: Prior to 2:00 P.M. September 13, 2022
Bids must be hand delivered to:
Office of the City Clerk
Lobby, Renton City Hall
1055 S. Grady Way, Renton, WA, 98057
PUBLIC BID OPENING: Approximately 3:00 PM
on September 13, 2022 via ZOOM.
Public Bid Opening Zoom Information:
Click or use this link to join the Pre-Bid Zoom Conference:
https://us02web.zoom.us/j/83214081153?pwd=2rM9Db9uxnk1Q98htAcGXA7-69ZWzr.1
Meeting ID: 832 1408 1153 - Passcode: 077190
Via telephone by dialing: +1 253-215-8782, followed by: Meeting ID: 83214081153#
Passcode: 077190#
The work, to be substantially completed from the date of commencement under this contract, but shall not
exceed a Substantial Completion date of 120 days following Notice To Proceed; shall include, but not be
limited to: Interior tenant improvement to SE corner of 7th floor. Project consists of upgrade of interior
finishes to include floor finishes, casework, ceilings and addition of break room, secure file room, front
reception area and conference rooms, to include Mechanical, Electrical and Plumbing additions as required
for the City of Renton, Washington, all as shown and described on the Contract Documents prepared by
MacKenzie Inc., dated, August 16, 2022.
Bid documents will be available August 16, 2022. Plans and specifications may be viewed on the City of
Renton website via the following link City of Renton - Call For Bids and at Builder’s Exchange of
Washington. Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders
List) is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking
on "Posted Projects", "Public Works", and "City of Renton". This online plan room provides Bidders with
fully usable online documents with the ability to: download, view, print, order full/partial plan sets from
DIVISION 00 – CONTRACTING REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
Section 00 11 13 – ADVERTISEMENT FOR BIDS
Contract No. CAG-22-219 00 11 13 - 2
Renton City Hall – HR Tenant Imporvements January 3, 2023
numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders
“Register” in order to receive automatic e-mail notification of future addenda and to place themselves on
the “Self-Registered Bidders List". Bidders that do not register will not be automatically notified of addenda
and will need to periodically check the on-line plan room for addenda issued on this project. Contact
Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or
registration.
Please direct questions regarding this project to Kim Doyle, MACKENZIE; email kdoyle@mcknze.com.
Document clarification questions must be submitted in writing no later than 1:00p.m. September 6, 2022.
The City’s fair practices/non-discrimination policies and the State of Washington prevailing wage rates are
applicable for this public works project located in King County. Bidders are responsible to verify and use the
most recent prevailing wage rates. The “Effective Date” for this project is the Bid Form due date above. The
applicable prevailing wage rates may be found on the Department of Labor & Industries website located at
https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/.
A Bid Bond in the amount of 5% of the total amount of the bid must accompany each bid. The City reserves
the right to reject any and all bids and to waive any informalities or irregularities in bids received. The City’s
Fair Practices and Non-Discrimination policies and State Prevailing Wage Rates apply to this project.
Mandatory 15% apprentice labor hours of the total labor hours are a requirement of the construction
contract. Voluntary workforce diversity goals for this apprentice participation are identified in the
Instructions to Bidders. Bidders may contact the Department of Labor & Industries, Apprenticeship Section,
to obtain information on available apprenticeship programs.
Bids shall be in a sealed envelope marked “RENTON CITY HALL – HR TENANT IMPROVEMENTS”.
THE CITY OF RENTON
Jason Seth, City Clerk
Published: Daily Journal of Commerce on August 16, 2022.
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 1 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
Section Description Page
PART 1 – GENERAL PROVISIONS
1.1 Definitions ........................................................................................................................... 3
1.2 Order of Precedence .......................................................................................................... 5
1.3 Execution and Intent ........................................................................................................... 5
PART 2 – INSURANCE AND BONDS
2.1 Contractor’s Liability Insurance ........................................................................................... 6
2.2 Coverage Limits ................................................................................................................. 7
2.3 Insurance Coverage Certificates ........................................................................................ 7
2.4 Payment and Performance Bonds ...................................................................................... 8
2.5 Alternative Surety ............................................................................................................... 8
2.6 Builders Risk ...................................................................................................................... 8
PART 3 – TIME AND SCHEDULE
3.1 Progress and Completion ................................................................................................... 9
3.2 Construction Schedule ....................................................................................................... 9
3.3 Owner’s Right to Suspend the Work for Convenience ........................................................ 10
3.4 Owner’s Right to Stop the Work for Cause ......................................................................... 11
3.5 Delay .................................................................................................................................. 11
3.6 Notice to Owner of Labor Disputes ..................................................................................... 12
3.7 Damages for Failure to Achieve Timely Completion ........................................................... 12
PART 4 – SPECIFICATIONS, DRAWINGS, AND OTHER DOCUMENTS
4.1 Discrepancies and Contract Document Review .................................................................. 13
4.2 Project Record .................................................................................................................... 14
4.3 Shop Drawings ................................................................................................................... 14
4.4 Organization of Specifications ............................................................................................ 15
4.5 Ownership and Use of Drawings, Specifications & other Documents ................................. 16
PART 5 – PERFORMANCE
5.1 Contractor Control and Supervision .................................................................................... 17
5.2 Permits, Fees and Notices .................................................................................................. 18
5.3 Patents and Royalties ......................................................................................................... 18
5.4 Prevailing Wages ................................................................................................................ 18
5.5 Hours of Labor .................................................................................................................... 19
5.6 Nondiscrimination ............................................................................................................... 20
5.7 Safety Precautions ............................................................................................................. 20
5.8 Operations, Material Handling, and Storage Areas............................................................. 23
5.9 Prior Notice of Excavation .................................................................................................. 24
5.10 Unforeseen Physical Conditions ......................................................................................... 24
5.11 Protection of Existing Structures, Equipment, Vegetation, Utilities, & Improvements ......... 24
5.12 Layout of Work ................................................................................................................... 24
5.13 Material and Equipment ...................................................................................................... 25
5.14 Availability and Use of Utility Services ................................................................................ 25
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 2 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
Section Description Page
5.15 Tests and Inspections ......................................................................................................... 25
5.16 Correction of Nonconforming Work .................................................................................... 26
5.17 Clean Up ............................................................................................................................ 28
5.18 Access to Work ................................................................................................................... 28
5.19 Subcontractors and Suppliers ............................................................................................. 28
5.20 Warranty of Construction .................................................................................................... 30
5.21 Indemnification ................................................................................................................... 30
PART 6 – PAYMENTS AND COMPLETION
6.1 Contract Sum ...................................................................................................................... 31
6.2 Schedule of Values ............................................................................................................. 31
6.3 Application for Payment ...................................................................................................... 31
6.4 Progress Payments ............................................................................................................ 32
6.5 Payments Withheld ............................................................................................................. 33
6.6 Retainage and Bond Claim Rights ...................................................................................... 33
6.7 Substantial Completion ....................................................................................................... 33
6.8 Prior Occupancy ................................................................................................................. 34
6.9 Final Completion, Acceptance, and Payment ..................................................................... 34
PART 7 – CHANGES
7.1 Change in the Work ............................................................................................................ 35
7.2 Change in the Contract Sum .............................................................................................. 36
7.3 Change in the Contract Time .............................................................................................. 43
PART 8 – CLAIMS AND DISPUTE RESOLUTION
8.1 Claims Procedure ............................................................................................................... 45
8.2 Arbitration ........................................................................................................................... 47
8.3 Claims Audits ...................................................................................................................... 47
PART 9 – TERMINATION OF THE WORK
9.1 Termination by Owner for Cause ........................................................................................ 49
9.2 Termination by Owner for Convenience ............................................................................. 50
PART 10 – MISCELLANEOUS PROVISIONS
10.1 Governing Law ................................................................................................................... 51
10.2 Successors and Assigns ..................................................................................................... 51
10.3 Meaning of Words .............................................................................................................. 51
10.4 Rights and Remedies ......................................................................................................... 52
10.5 Contractor Registration ....................................................................................................... 52
10.6 Time Computations............................................................................................................. 52
10.7 Records Retention .............................................................................................................. 52
10.8 Third-Party Agreements ...................................................................................................... 53
10.9 Antitrust Assignments ......................................................................................................... 53
10.10 Headings and Captions ...................................................................................................... 53
10.11 Diverse Business Participation ........................................................................................... 53
10.12 Apprenticeship Participation ............................................................................................... 53
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 3 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
PART 1 – GENERAL PROVISIONS
1.1 DEFINITIONS
A. “Application for Payment” means a written request submitted by Contractor to Owner and
Architect for payment of Work completed in accordance with the Contract Documents and
approved Schedule of Values, supported by such substantiating data as Owner or A/E may
require.
B. “Architect,” “Engineer,” or “A/E” means a person or entity lawfully entitled to practice
architecture or engineering, representing Owner within the limits of its delegated authority.
C. “Change Order” means a written instrument signed by Owner and Architect and Contractor
stating their agreement upon all of the following: (1) a change in the Work; (2) the amount
of the adjustment in the Contract Sum, if any, and (3) the extent of the adjustment in the
Contract Time, if any.
D. “Claim” means Contractor’s exclusive remedy for resolving disputes with Owner regarding
the terms of a Change Order or a request for equitable adjustment, as more fully set forth in
Part 8.
E. “Contract Award Amount” is the sum of the Base Bid and any accepted Alternates.
F. “Contract Documents” means the Advertisement for Bids, Instructions for Bidders,
completed Bid Form, General Conditions, Modifications to the General Conditions,
Supplemental Conditions, Public Works Contract, other Special Forms, Drawings and
Specifications, and all addenda and modifications thereof.
G. “Contract Sum” is the total amount payable by Owner to Contractor, for performance of the
Work in accordance with the Contract Documents, including all taxes imposed by law and
properly chargeable to the Work, except Washington State sales tax.
H. “Contract Time” is the number of calendar days allotted in the Contract Documents for
achieving Substantial Completion of the Work.
I. “Contractor” means the person or entity who has agreed with Owner to perform the Work in
accordance with the Contract Documents.
J. “Day(s): Unless otherwise specified, day(s) shall mean calendar day(s).”
K. “Drawings” are the graphic and pictorial portions of the Contract Documents showing the
design, location, and dimensions of the Work, and may include plans, elevations, sections,
details, schedules, and diagrams.
L. “Final Acceptance” means the written acceptance issued to Contractor by Owner after
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 4 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
Contractor has completed the requirements of the Contract Documents, as more fully set
forth in Section 6.9 B.
M. “Final Completion” means that the Work is fully and finally complete in accordance with the
Contract Documents, as more fully set forth in Section 6. 9 A.
N. “Force Majeure” means those acts entitling Contractor to request an equitable adjustment
in the Contract Time, as more fully set forth in paragraph 3. 5A.
O. “Notice” means a written notice which has been delivered in person to the individual or a
member of the firm or entity or to an officer of the corporation for which it was intended or, if
delivered or sent by registered or certified mail, to the last business address known to the
party giving notice.
P. “Notice to Proceed” means a notice from Owner to Contractor that defines the date on which
the Contract Time begins.
Q. “Owner” means the City of Renton, or its authorized representative with the authority to
enter into, administer, and/or terminate the Work in accordance with the Contract
Documents and make related determinations and findings.
R. “Person” means a corporation, partnership, business association of any kind, trust,
company, or individual.
S. “Prior Occupancy” means Owner’s use of all or parts of the Project before Substantial
Completion, as more fully set forth in Section 6.8 A.
T. “Progress Schedule” means a schedule of the Work, in a form satisfactory to Owner and
Architect, as further set forth in Section 3.2.
U. “Project” means the total construction of which the Work performed in accordance with the
Contract Documents may be the whole or a part and which may include construction by
Owner or by separate contractors.
V. “Project Record” means the separate set of Drawings and Specifications as further set
forth in paragraph 4.2A.
W. “Schedule of Values” means a written breakdown allocating the total Contract Sum to each
principal category of Work, in such detail as requested by Owner and Architect.
X. “Specifications” are that portion of the Contract Documents consisting of the written
requirements for materials, equipment, construction systems, standards and workmanship
for the Work, and performance of related services.
Y. “Subcontract” means a contract entered into by Subcontractor for the purpose of obtaining
supplies, materials, equipment, or services of any kind for or in connection with the Work.
Z. “Subcontractor” means any person, other than Contractor, who agrees to furnish or
furnishes any supplies, materials, equipment, or services of any kind in connection with the
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Work.
AA. “Substantial Completion” means that stage in the progress of the Work when the
construction is sufficiently complete, as more fully set forth in Section 6.7.
AB. “Work” means the construction and services required by the Contract Documents, and
includes, but is not limited to, labor, materials, supplies, equipment, services, permits, and
the manufacture and fabrication of components, performed, furnished, or provided in
accordance with the Contract Documents.
1.2 ORDER OF PRECEDENCE
Any conflict or inconsistency in the Contract Documents shall be resolved by giving the
documents precedence in the following order:
1. Signed Agreement, including any Change Orders.
2. Supplemental Conditions.
3. Modifications to the General Conditions.
4. General Conditions.
5. Provisions in Division 1 shall take precedence over provisions of any other Division.
6. In case of conflict within the Drawings, large scale drawings shall take precedence
over small scale drawings.
7. In case of conflict within the Contract Documents, the greater of quality, extent or
greater value shall be provided.
8. Signed and Completed Bid Form.
9. Instructions to Bidders.
10. Advertisement for Bids.
1.3 EXECUTION AND INTENT
A. Contractor Representations: Contractor makes the following representations to Owner:
B. Contract Sum reasonable: The Contract Sum is reasonable compensation for the Work and
the Contract Time is adequate for the performance of the Work, as represented by the
Contract Documents;
C. Contractor familiar with project: Contractor has carefully reviewed the Contract Documents,
visited and examined the Project site, become familiar with the local conditions in which the
Work is to be performed, and satisfied itself as to the nature, location, character, quality and
quantity of the Work, the labor, materials, equipment, goods, supplies, work, services and
other items to be furnished and all other requirements of the Contract Documents, as well
as the surface and subsurface conditions and other matters that may be encountered at the
Project site or affect performance of the Work or the cost or difficulty thereof;
D. Contractor financially capable: Contractor is financially solvent, able to pay its debts as they
mature, and possesses sufficient working capital to complete the Work and perform
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Contractor’s obligations required by the Contract Documents; and
E. Contractor can complete Work: Contractor is able to furnish the plant, tools, materials,
supplies, equipment and labor required to complete the Work and perform the obligations
required by the Contract Documents and has sufficient experience and competence to do
so.
PART 2 – INSURANCE AND BONDS
2.1 CONTRACTOR’S LIABILITY INSURANCE
A. General insurance requirements: Prior to commencement of the Work, Contractor shall
obtain all the insurance required by the Contract Documents and provide evidence
satisfactory to Owner that such insurance has been procured. Review of the Contractor’s
insurance by Owner shall not relieve or decrease the liability of Contractor. Companies
writing the insurance to be obtained by this part shall be licensed to do business under
Chapter 48 RCW or comply with the Surplus Lines Law of the City of Renton. Contractor
shall include in its bid the cost of all insurance and bond costs required to complete the
base bid work and accepted alternates. Insurance carriers providing insurance in
accordance with the Contract Documents shall be acceptable to Owner.
B. Term of insurance coverage: Contractor shall maintain the following insurance coverage
during the Work and for one year after Final Acceptance, with the exception of Professional
Liability insurance, when required, which shall be maintained for a minimum of three years.
Contractor shall also maintain the following insurance coverage during the performance of
any corrective Work required by Section 5.16.
1. Commercial General Liability Insurance: Commercial General Liability (CGL) on an
Occurrence Form. Coverage shall include, but not be limited to:
a. Completed operations/products liability;
b. Explosion, collapse, and underground, when applicable to the work being
performed; and
c. Stop loss coverage applicable to the State of Washington.
2. Commercial Automobile Liability Insurance: Required if a commercial vehicle will be
used in performance of work or delivery of products by the contractor, beyond normal
commutes.
3. Professional Liability: Required if professional services (e.g. architect, engineering,
surveying, legal, or medical) are being provided to the Owner and if those professional
services are excluded from the CGL policy. Coverage may be on a Claims Made
basis, if coverage is maintained at least 3-years beyond the conclusion of work.
4. Excess Liability or Umbrella: Required if needed to reach minimum CGL or auto
liability coverage limits.
5. Builders Risk – When applicable to the work being performed, is required up to the
amount of the completed value of a new building or major construction project, with no
coinsurance provisions. See section 2.6.
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6. Pollution Liability – Required if work involves a pollution risk to the environment.
Coverage may be included in other required policies.
C. Industrial Insurance compliance (Workers’ Compensation): Contractor shall comply with the
Washington State Industrial Insurance Act and, if applicable, the Federal Longshoremen’s
and Harbor Workers’ Act and the Jones Act.
D. Insurance to protect for the following: All insurance coverages shall protect against claims
for damages for personal and bodily injury or death, as well as claims for property damage,
which may arise from operations in connection with the Work whether such operations are
by Contractor or any Subcontractor.
E. Owner as Additional Insured: Name the City of Renton as a Primary and Non-contributory
Additional Insured on the policy (only applies to Commercial General, Auto Liability,
Excess/Umbrella, when applicable).
F. Insurance certificate requirements and minimum limits may be waived or modified by the
Risk Manager or with Risk Manager approval.
2.2 COVERAGE LIMITS
Insurance amounts: The minimum coverage limits shall be as follows for applicable required
insurance:
A. Limits of General Liability shall not be less than $1,000,000 per each Occurrence; including
Personal Injury and Advertising Liability for Each Occurrence and $2,000,000 Annual
Aggregate
B. $1,000,000 Combined Single Limit for Automobile Bodily Injury and Property Damage
Liability, Each Accident or Loss.
C. $1,000,000 for Professional Liability.
D. $1,000,000 for Pollution Liability.
E. The Owner does not represent that the minimum required insurance coverage or limits are
adequate to protect the vendor/contractor/consultant from all liabilities.
2.3 INSURANCE COVERAGE CERTIFICATES
A. Certificate required: Prior to commencement of the Work, Contractor shall furnish to Owner
a completed and acceptable certificate of insurance coverage showing all required
insurance coverage.
B. List Project info: All insurance certificates shall name Owner as the certificate holder. The
certificate holder should read:
City of Renton
ATTN: Kelsey Urban
1055 South Grady Way
Renton, WA 98057
C. Cancellation provisions: The Owner shall be provided with written notice of any policy
cancellation within a minimum of two business days of receipt of such notice by the policy
holder.
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2.4 PAYMENT AND PERFORMANCE BONDS
Conditions for bonds: Payment and performance bonds for 100% of the Contract Award Amount,
plus state sales tax, shall be furnished for the Work, using the City of Renton Contract Bond Form
provided. Prior to execution of a Change Order that, cumulatively with previous Change Orders,
increases the Contract Award Amount by 15% or more, the Contractor shall provide either new
payment and performance bonds for the revised Contract Sum, or riders to the existing payment
and performance bonds increasing the amount of the bonds. The Contractor shall likewise
provide additional bonds or riders when subsequent Change Orders increase the Contract Sum
by 15% or more. No payment or performance bond is required if the Contract Sum is $35,000 or
less and Contractor agrees that Owner may, in lieu of the bond, retain 50% of the Contract Sum
for the period allowed by RCW 39.08.010.
2.5 ALTERNATIVE SURETY
When alternative surety required: Contractor shall promptly furnish payment and performance
bonds from an alternative surety as required to protect Owner and persons supplying labor or
materials required by the Contract Documents if:
A. Owner has a reasonable objection to the surety; or
B. Any surety fails to furnish reports on its financial condition if required by Owner.
2.6 BUILDER’S RISK
A. Contractor to buy Builders Risk Insurance: When the project involves substantial new
building construction, as determined by the Owner, Contractor shall purchase and maintain
Builders Risk insurance in the amount of the Contract Sum including all Change Orders for
the Work on a replacement cost basis until Substantial Completion. For projects not
involving New Building Construction, “Installation Floater” is an acceptable substitute for the
Builder’s Risk Insurance. The insurance shall cover the interest of Owner, Contractor, and
any Subcontractors, as their interests may appear.
B. Losses covered: Contractor property insurance shall be placed on an “all risk” basis and
insure against the perils of fire and extended coverage and physical loss or damage
including theft, vandalism, malicious mischief, collapse, false work, temporary buildings,
debris removal including demolition occasioned by enforcement of any applicable legal
requirements and shall cover reasonable compensation for A/E’s services and expenses
required as a result of an insured loss.
C. Waiver of subrogation rights: Owner and Contractor waive all subrogation rights against
each other, any Subcontractors, A/E, A/E’s sub-consultants, separate contractors described
in Section 5.20, if any, and any of their subcontractors, for damages caused by fire or other
perils to the extent covered by property insurance obtained pursuant to this section or other
property insurance applicable to the Work, except such rights as they have to proceeds of
such insurance held by Owner as fiduciary. The policies shall provide such waivers of
subrogation by endorsement or otherwise. A waiver of subrogation shall be effective to a
person or entity even though that person or entity would otherwise have a duty of
indemnification, contractual or otherwise, did not pay the insurance premium directly or
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indirectly, and whether or not the person or entity had an insurable interest in the property
damaged.
PART 3 – TIME AND SCHEDULE
3.1 PROGRESS AND COMPLETION
Contractor to meet schedule: Contractor shall diligently prosecute the Work, with adequate forces,
achieve Substantial Completion within the Contract Time, and achieve Final Completion within
thirty (30) calendar days thereafter.
3.2 CONSTRUCTION SCHEDULE
A. Preliminary Progress Schedule: Unless otherwise provided in Division 1, Contractor shall,
within 14 Days after issuance of the Notice to Proceed, submit a preliminary Progress
Schedule. The Progress Schedule shall show the sequence in which Contractor proposes
to perform the Work, and the dates on which Contractor plans to start and finish major
portions of the Work, including dates for shop drawings and other submittals, and for
acquiring materials and equipment.
1. The Schedule Duration shall be based on the Contract Time of Completion listed on
the Bid Form. The Owner shall not be obligated to accept any Early Completion
Schedule suggested by the Contractor. The Contract Time for Completion shall
establish the Schedule Completion Date.
2. If the Contractor feels that the work can be completed in less than the Specified
Contract Time, then the Surplus Time shall be considered Project Float. This Float
time shall be shown on the Project Schedule. It shall be available to accommodate
changes in the work and unforeseen conditions. Neither the Contractor nor the
Owner have exclusive right to this Float Time. It belongs to the project.
B. Form of Progress Schedule: Unless otherwise provided in Division 1, the Progress
Schedule shall be in the form of a bar chart, or a critical path method analysis, as specified
by Owner and Architect. The preliminary Progress Schedule may be general, showing the
major portions and milestones of the Work, with a more detailed Progress Schedule
submitted as directed by Owner and Architect.
C. Owner comments on Progress Schedule: Owner and Architect shall return comments on
the preliminary Progress Schedule to Contractor within 14 Days of receipt. Review by
Owner and Architect of Contractor’s schedule does not constitute an approval or
acceptance of Contractor’s construction means, methods, or sequencing, or its ability to
complete the Work within the Contract Time. Contractor shall revise and resubmit its
schedule, as necessary. Owner may withhold a portion of progress payments until a
Progress Schedule has been submitted which meets the requirements of this section.
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D. Monthly updates and compliance with Progress Schedule: Contractor shall utilize and
comply with the Progress Schedule. On a monthly basis, or as otherwise directed by
Owner, Contractor shall submit an updated Progress Schedule at its own expense to
Owner indicating actual progress. If, in the opinion of Owner, Contractor is not in
conformance with the Progress Schedule for reasons other than acts of Force Majeure as
identified in Section 3.5, Contractor shall take such steps as are necessary to bring the
actual completion dates of its work activities into conformance with the Progress Schedule,
and if directed by Owner, Contractor shall submit a corrective action plan or revise the
Progress Schedule to reconcile with the actual progress of the Work.
E. Contractor to notify Owner and Architect of delays: Contractor shall promptly notify Owner
and Architect in writing of any actual or anticipated event which is delaying or could delay
achievement of any milestone or performance of any critical path activity of the Work.
Contractor shall indicate the expected duration of the delay, the anticipated effect of the
delay on the Progress Schedule, and the action being or to be taken to correct the problem.
Provision of such notice does not relieve Contractor of its obligation to complete the Work
within the Contract Time.
3.3 OWNER’S RIGHT TO SUSPEND THE WORK FOR CONVENIENCE
A. Owner may suspend Work: Owner may, at its sole discretion, order Contractor, in writing, to
suspend all or any part of the Work for up to 90 Days, or for such longer period as mutually
agreed.
B. Compliance with suspension; Owner’s options: Upon receipt of a written notice suspending
the Work, Contractor shall immediately comply with its terms and take all reasonable steps
to minimize the incurrence of cost of performance directly attributable to such suspension.
Within a period up to 90 Days after the notice is delivered to Contractor, or within any
extension of that period to which the parties shall have agreed, Owner shall either:
1. Cancel the written notice suspending the Work; or
2. Terminate the Work covered by the notice as provided in the termination provisions
of Part 9.
C. Resumption of Work: If a written notice suspending the Work is cancelled or the period of
the notice or any extension thereof expires, Contractor shall resume Work.
D. Equitable Adjustment for suspensions: Contractor shall be entitled to an equitable
adjustment in the Contract Time, or Contract Sum, or both, for increases in the time or cost
of performance directly attributable to such suspension, provided Contractor complies with
all requirements set forth in Part 7.
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3.4 OWNER’S RIGHT TO STOP THE WORK FOR CAUSE
A. Owner may stop Work for Contractor’s failure to perform: If Contractor fails or refuses to
perform its obligations in accordance with the Contract Documents, Owner may order
Contractor, in writing, to stop the Work, or any portion thereof, until satisfactory corrective
action has been taken.
B. No Equitable Adjustment for Contractor’s failure to perform: Contractor shall not be entitled
to an equitable adjustment in the Contract Time or Contract Sum for any increased cost or
time of performance attributable to Contractor’s failure or refusal to perform or from any
reasonable remedial action taken by Owner based upon such failure.
3.5 DELAY
A. Force Majeure actions not a default; Force Majeure defined: Any delay in or failure of
performance by Owner or Contractor, other than the payment of money, shall not constitute
a default hereunder if and to the extent the cause for such delay or failure of performance
was unforeseeable and beyond the control of the party (“Force Majeure”). Acts of Force
Majeure include, but are not limited to:
1. Acts of God or the public enemy;
2. Acts or omissions of any government entity;
3. Fire or other casualty for which Contractor is not responsible;
4. Quarantine or epidemic;
5. Strike or defensive lockout;
6. Unusually severe weather conditions which could not have been reasonably
anticipated; and
7. Unusual delay in receipt of supplies or products which were ordered and expedited
and for which no substitute reasonably acceptable to Owner was available.
B. Contract Time adjustment for Force Majeure: Contractor shall be entitled to an equitable
adjustment in the Contract Time for changes in the time of performance directly attributable
to an act of Force Majeure, provided it makes a request for equitable adjustment according
to Section 7.3. Contractor shall not be entitled to an adjustment in the Contract Sum
resulting from an act of Force Majeure.
C. Contract Time or Contract Sum adjustment if Owner at fault: Contractor shall be entitled to
an equitable adjustment in Contract Time and may be entitled to an equitable adjustment in
Contract Sum, if the cost or time of Contractor’s performance is changed due to the fault or
negligence of Owner, provided the Contractor makes a request according to Sections 7.2
and 7.3.
D. No Contract Time or Contract Sum adjustment if Contractor at fault: Contractor shall not be
entitled to an adjustment in Contract Time or in the Contract Sum for any delay or failure of
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performance to the extent such delay or failure was caused by Contractor or anyone for
whose acts Contractor is responsible.
E. Contract Time adjustment only for concurrent fault: To the extent any delay or failure of
performance was concurrently caused by the Owner and Contractor, Contractor shall be
entitled to an adjustment in the Contract Time for that portion of the delay or failure of
performance that was concurrently caused, provided it makes a request for equitable
adjustment according to Section 7.3 but shall not be entitled to an adjustment in Contract
Sum.
F. Contractor to mitigate delay impacts: Contractor shall make all reasonable efforts to prevent
and mitigate the effects of any delay, whether occasioned by an act of Force Majeure or
otherwise.
3.6 NOTICE TO OWNER OF LABOR DISPUTES
A. Contractor to notify Owner of labor disputes: If Contractor has knowledge that any actual or
potential labor dispute is delaying or threatens to delay timely performance in accordance
with the Contract Documents, Contractor shall immediately give notice, including all
relevant information, to Owner.
B. Pass through notification provisions to Subcontractors: Contractor agrees to insert a
provision in its Subcontracts and to require insertion in all sub-subcontracts, that in the
event timely performance of any such contract is delayed or threatened by delay by any
actual or potential labor dispute, the Subcontractor or Sub-subcontractor shall immediately
notify the next higher tier Subcontractor or Contractor, as the case may be, of all relevant
information concerning the dispute.
3.7 DAMAGES FOR FAILURE TO ACHIEVE TIMELY COMPLETION
A. Liquidated Damages
1. Reason for Liquidated Damages: Timely performance and completion of the Work is
essential to Owner and time limits stated in the Contract Documents are of the
essence. Owner will incur serious and substantial damages if Substantial Completion
of the Work does not occur within the Contract Time. However, it would be difficult if
not impossible to determine the exact amount of such damages. Consequently,
provisions for liquidated damages are included in the Contract Documents.
2. Calculation of Liquidated Damages amount: The liquidated damage amounts set
forth in the Contract Documents will be assessed not as a penalty, but as liquidated
damages for breach of the Contract Documents. This amount is fixed and agreed
upon by and between the Contractor and Owner because of the impracticability and
extreme difficulty of fixing and ascertaining the actual damages the Owner would in
such event sustain. This amount shall be construed as the actual amount of
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damages sustained by the Owner, and may be retained by the Owner and deducted
from periodic payments to the Contractor.
3. Contractor responsible even if Liquidated Damages assessed: Assessment of
liquidated damages shall not release Contractor from any further obligations or
liabilities pursuant to the Contract Documents.
B. Actual Damages
Calculation of Actual Damages: Actual damages will be assessed for failure to achieve
Final Completion within the time provided. Actual damages will be calculated on the basis
of direct architectural, administrative, and other related costs attributable to the Project from
the date when Final Completion should have been achieved, based on the date Substantial
Completion is actually achieved, to the date Final Completion is actually achieved. Owner
may offset these costs against any payment due Contractor.
PART 4 – SPECIFICATIONS, DRAWINGS, AND OTHER DOCUMENTS
4.1 DISCREPANCIES AND CONTRACT DOCUMENT REVIEW
A. Specifications and Drawings are basis of the Work: The intent of the Specifications and
Drawings is to describe a complete Project to be constructed in accordance with the
Contract Documents. Contractor shall furnish all labor, materials, equipment, tools,
transportation, permits, and supplies, and perform the Work required in accordance with the
Drawings, Specifications, and other provisions of the Contract Documents.
B. Parts of the Contract Documents are complementary: The Contract Documents are
complementary. What is required by one part of the Contract Documents shall be binding
as if required by all. Anything mentioned in the Specifications and not shown on the
Drawings or shown on the Drawings and not mentioned in the Specifications, shall be of
like effect as if shown or mentioned in both.
C. Contractor to report discrepancies in Contract Documents: Contractor shall carefully study
and compare the Contract Documents with each other and with information furnished by
Owner. If, during the performance of the Work, Contractor finds a conflict, error,
inconsistency, or omission in the Contract Documents, it shall promptly and before
proceeding with the Work affected thereby, report such conflict, error, inconsistency, or
omission to Owner and Architect in writing.
D. Contractor knowledge of discrepancy in documents – responsibility: Contractor shall do no
Work without applicable Drawings, Specifications, or written modifications, or Shop
Drawings where required, unless instructed to do so in writing by Owner or Architect. If
Contractor performs any construction activity, and it knows or reasonably should have
known that any of the Contract Documents contain a conflict, error, inconsistency, or
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omission, Contractor shall be responsible for the performance and shall bear the cost for its
correction.
E. Contractor to perform Work implied by Contract Documents: Contractor shall provide any
work or materials the provision of which is clearly implied and is within the scope of the
Contract Documents even if the Contract Documents do not mention them specifically.
F. Interpretation questions referred to Architect: Questions regarding interpretation of the
requirements of the Contract Documents shall be referred to the Architect.
4.2 PROJECT RECORD
A. Contractor to maintain Project Record Drawings and Specifications: Contractor shall legibly
mark in ink on a separate set of the Drawings and Specifications all actual construction,
including horizontal and vertical locations of sub-structural materials referenced to
permanent visible and accessible surface improvements, field changes of dimensions and
details, actual suppliers, manufacturers and trade names, models of installed equipment,
and Change Order Proposals (COP). This separate set of Drawings and Specifications
shall be the “Project Record.”
B. Update Project Record weekly and keep on site: The Project Record shall be maintained on
the project site throughout the construction and shall be clearly labeled “PROJECT
RECORD.” The Project Record shall be updated at least weekly noting all changes and
shall be available to Owner and Architect at all times.
C. Final Project Record to Owner before Final Acceptance: Contractor shall submit the
completed and finalized Project Record to Owner prior to Final Acceptance
4.3 SHOP DRAWINGS
A. Definition of Shop Drawings: “Shop Drawings” means documents and other information
required to be submitted to Architect by Contractor pursuant to the Contract Documents,
showing in detail: the proposed fabrication and assembly of structural elements; and the
installation (i.e. form, fit, and attachment details) of materials and equipment. Shop
Drawings include, but are not limited to, drawings, diagrams, layouts, schematics,
descriptive literature, illustrations, schedules, performance and test data, samples, and
similar materials furnished by Contractor to explain in detail specific portions of the Work
required by the Contract Documents. For materials and equipment to be incorporated into
the Work, Contractor submittal shall include the name of the manufacturer, the model
number, and other information concerning the performance, capacity, nature, and rating of
the item. When directed, Contractor shall submit all samples at its own expense. Owner
and Architect may duplicate, use, and disclose Shop Drawings provided in accordance with
the Contract Documents.
B. Approval of Shop Drawings by Contractor and A/E: Contractor shall coordinate all Shop
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Drawings, and review them for accuracy, completeness, and compliance with the Contract
Documents and shall indicate its approval thereon as evidence of such coordination and
review. Where required by law, Shop Drawings shall be stamped by an appropriate
professional licensed by the City of Renton. Shop Drawings submitted to A/E without
evidence of Contractor’s approval shall be returned for resubmission. Contractor shall
review, approve, and submit Shop Drawings with reasonable promptness and in such
sequence as to cause no delay in the Work or in the activities of Owner or Architect or
separate contractors. Contractor’s submittal schedule shall allow a reasonable time for A/E
review. A/E will review, approve, or take other appropriate action on the Shop Drawings.
Contractor shall perform no portion of the Work requiring submittal and review of Shop
Drawings until the respective submittal has been reviewed and the A/E has approved or
taken other appropriate action. A/E shall respond to Shop Drawing submittals with
reasonable promptness. Any Work by Contractor shall be in accordance with reviewed
Shop Drawings. Submittals made by Contractor which are not required by the Contract
Documents may be returned without action.
C. Contractor not relieved of responsibility when Shop Drawings approved: Approval, or other
appropriate action with regard to Shop Drawings, A/E shall not relieve Contractor of
responsibility for any errors or omissions in such Shop Drawings, nor from responsibility for
compliance with the requirements of the Contract Documents. Unless specified in the
Contract Documents, review by A/E shall not constitute an approval of the safety
precautions employed by Contractor during construction or constitute an approval of
Contractor’s means or methods of construction. If Contractor fails to obtain approval before
installation and the item or work is subsequently rejected, Contractor shall be responsible
for all costs of correction.
D. Variations between Shop Drawings and Contract Documents: If Shop Drawings show
variations from the requirements of the Contract Documents, Contractor shall describe such
variations in writing, separate from the Shop Drawings, at the time it submits the Shop
Drawings containing such variations. If A/E approves any such variation, an appropriate
Change Order will be issued. If the variation is minor and does not involve an adjustment in
the Contract Sum or Contract Time, a Change Order need not be issued; however, the
modification shall be recorded upon the Project Record.
E. Contractor to submit electronic files of Shop Drawings: Unless otherwise provided in
Division 1, Contractor shall submit to Owner and Architect for approval electronic files of all
Shop Drawings. Unless otherwise indicated, a reviewed electronic file shall be returned to
Contractor.
4.4 ORGANIZATION OF SPECIFICATIONS
Specification organization by trade: Specifications are prepared in sections which conform
generally to trade practices. These sections are for Owner,Architect and Contractor convenience
and shall not control Contractor in dividing the Work among the Subcontractors or in establishing
the extent of the Work to be performed by any trade.
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4.5 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS, AND OTHER DOCUMENTS
A. The City/Owner not Contractor, owns Copyright of Drawings and Specifications: The
Drawings, Specifications, and other documents prepared by A/E are instruments of A/E’s
contracted service to the City through which the Work to be executed by Contractor is
described. Neither Contractor nor any Subcontractor shall own or claim a copyright in the
Drawings, Specifications, and other documents prepared by A/E, and A/E shall be deemed
the author of them and will, along with any rights of Owner, retain all common law,
statutory, and other reserved rights, in addition to the copyright. All copies of these
documents, except Contractor’s set, shall be returned or suitably accounted for to A/E, on
request, upon completion of the Work.
B. Drawings and Specifications to be used only for this Project: The Drawings, Specifications,
and other documents prepared by the A/E, and copies thereof furnished to Contractor, are
for use solely with respect to this Project. They are not to be used by Contractor or any
Subcontractor on other projects or for additions to this Project outside the scope of the
Work without the specific written consent of Owner and A/E. Contractor and Subcontractors
are granted a limited license to use and reproduce applicable portions of the Drawings,
Specifications, and other documents prepared by A/E appropriate to and for use in the
execution of their Work.
C. Shop Drawing license granted to Owner: Contractor and all Subcontractors grant a non-
exclusive license to Owner, without additional cost or royalty, to use for its own purposes
(including reproduction) all Shop Drawings, together with the information and diagrams
contained therein, prepared by Contractor or any Subcontractor. In providing Shop
Drawings, Contractor and all Subcontractors warrant that they have authority to grant to
Owner a license to use the Shop Drawings, and that such license is not in violation of any
copyright or other intellectual property right. Contractor agrees to defend and indemnify
Owner pursuant to the indemnity provisions in Section 5.3 and 5.22 from any violations of
copyright or other intellectual property rights arising out of Owner’s use of the Shop
Drawings hereunder, or to secure for Owner, at Contractor’s own cost, licenses in
conformity with this section.
D. Shop Drawings to be used only for this Project: The Shop Drawings and other submittals
prepared by Contractor, Subcontractors of any tier, or its or their equipment or material
suppliers, and copies thereof furnished to Contractor, are for use solely with respect to this
Project. They are not to be used by Contractor or any Subcontractor of any tier, or material
or equipment supplier, on other projects or for additions to this Project outside the scope of
the Work without the specific written consent of Owner. The Contractor, Subcontractors of
any tier, and material or equipment suppliers are granted a limited license to use and
reproduce applicable portions of the Shop Drawings and other submittals appropriate to
and for use in the execution of their Work under the Contract Documents.
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PART 5 – PERFORMANCE
5.1 CONTRACTOR CONTROL AND SUPERVISION
A. Contractor responsible for Means and Methods of construction: Contractor shall
supervise and direct the Work, using its best skill and attention, and shall perform the
Work in a skillful manner. Contractor shall be solely responsible for and have control over
construction means, methods, techniques, sequences, and procedures and for
coordinating all portions of the Work, unless the Contract Documents give other specific
instructions concerning these matters. Contractor shall disclose its means and methods
of construction when requested by Owner.
B. Competent Superintendent required: Performance of the Work shall be directly supervised
by a competent superintendent who has authority to act for Contractor. The superintendent
must be satisfactory to the Owner and shall not be changed without the prior written
consent of Owner. Owner may require Contractor to remove the superintendent from the
Work or Project site, if Owner reasonably deems the superintendent incompetent, careless,
or otherwise objectionable, provided Owner has first notified Contractor in writing and
allowed a reasonable period for transition.
C. Contractor responsible for acts and omissions of self and agents: Contractor shall be
responsible to Owner for acts and omissions of Contractor, Subcontractors, and their
employees and agents.
D. Contractor to employ competent and disciplined workforce: Contractor shall enforce strict
discipline and good order among all of the Contractor’s employees and other persons
performing the Work. Contractor shall not permit employment of persons not skilled in tasks
assigned to them. Contractor’s employees shall at all times conduct business in a manner
which assures fair, equal, and nondiscriminatory treatment of all persons. Owner may, by
written notice, request Contractor to remove from the Work or Project site any employee
Owner reasonably deems incompetent, careless, or otherwise objectionable.
E. Contractor to keep project documents on site: Contractor shall keep on the Project site a
copy of the Drawings, Specifications, addenda, reviewed Shop Drawings, and permits and
permit drawings.
F. Contractor to comply with ethical standards: Contractor shall ensure that its owner(s) and
employees, and those of its Subcontractors, comply with the Ethics in Public Service Act
RCW 42.52, which, among other things, prohibits state employees from having an
economic interest in any public works contract that was made by, or supervised by, that
employee. Contractor shall remove, at its sole cost and expense, any of its, or its
Subcontractors’ employees, if they are in violation of this act.
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5.2 PERMITS, FEES, AND NOTICES
A. Permits: Owner will obtain and pay for the Building Permit. All other permits and fees
required to execute the work shall be obtained and paid for by the Contractor. Prior to Final
Acceptance, the approved, signed permits shall be delivered to Owner.
B. Contractor to comply with all applicable laws: Contractor shall comply with and give notices
required by all federal, state, and local laws, ordinances, rules, regulations, and lawful
orders of public authorities applicable to performance of the Work.
5.3 PATENTS AND ROYALTIES
Payment, indemnification, and notice: Contractor is responsible for, and shall pay, all royalties
and license fees. Contractor shall defend, indemnify, and hold Owner harmless from any costs,
expenses, and liabilities arising out of the infringement by Contractor of any patent, copyright, or
other intellectual property right used in the Work; however, provided that Contractor gives prompt
notice, Contractor shall not be responsible for such defense or indemnity when a particular
design, process, or product of a particular manufacturer or manufacturers is required by the
Contract Documents. If Contractor has reason to believe that use of the required design, process,
or product constitutes an infringement of a patent or copyright, it shall promptly notify Owner of
such potential infringement
5.4 PREVAILING WAGES
A. Contractor to pay Prevailing Wages: Contractor shall pay the prevailing rate of wages to all
workers, laborers, or mechanics employed in the performance of any part of the Work in
accordance with RCW 39.12 and the rules and regulations of the Washington Department of
Labor . The schedule of prevailing wage rates for the locality or localities of the Work, is
determined by the Industrial Statistician of the Department of Labor and Industries. The State
of Washington prevailing wage rates applicable for this public works project, which is in King
County, may be found at the following website address of the Department of Labor and
Industries: http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates, based upon the
bid submittal deadline for this project.
B. Statement of Intent to Pay Prevailing Wages: Before payment is made by the Owner to the
Contractor for any work performed by the Contractor and subcontractors whose work is
included in the application for payment, the Contractor shall submit, or shall have previously
submitted to the Owner for the Project, a Statement of Intent to Pay Prevailing Wages,
approved by the Department of Labor and Industries, certifying the rate of hourly wage paid
and to be paid each classification of laborers, workers, or mechanics employed upon the
Work by Contractor and Subcontractors. Such rates of hourly wage shall not be less than
the prevailing wage rate.
C. Affidavit of Wages Paid: Prior to release of retainage, the Contractor shall submit to the
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Owner an Affidavit of Wages Paid, approved by the Department of Labor and Industries, for
the Contractor and every subcontractor, of any tier, that performed work on the Project.
D. Disputes: Disputes regarding prevailing wage rates shall be referred for arbitration to the
Director of the Department of Labor and Industries. The arbitration decision shall be final
and conclusive and binding on all parties involved in the dispute as provided for by
RCW 39.12.060.
E. Statement with pay application; Post Statements of Intent at job site: Each Application for
Payment submitted by Contractor shall state that prevailing wages have been paid in
accordance with the pre-filed statement(s) of intent, as approved. Copies of the approved
intent statement(s) shall be posted on the job site with the address and telephone number
of the Industrial Statistician of the Department of Labor and Industries where a complaint or
inquiry concerning prevailing wages may be made.
F. Contractor to pay for Statements of Intent and Affidavits: In compliance with chapter 296-
127 WAC, Contractor shall pay to the Department of Labor and Industries the currently
established fee(s) for each statement of intent and/or affidavit of wages paid submitted to
the Department of Labor and Industries for certification.
G. Certified Payrolls: Consistent with WAC 296-127-320, the Contractor and any
subcontractor shall submit a certified copy of payroll records with each monthly pay
application.
5.5 HOURS OF LABOR
A. Overtime: Contractor shall comply with all applicable provisions of RCW 49.28 and they are
incorporated herein by reference. Pursuant to that statute, no laborer, worker, or mechanic
employed by Contractor, any Subcontractor, or any other person performing or contracting
to do the whole or any part of the Work, shall be permitted or required to work more than
eight hours in any one calendar day, provided, that in cases of extraordinary emergency,
such as danger to life or property, the hours of work may be extended, but in such cases
the rate of pay for time employed in excess of eight hours of each calendar day shall be not
less than one and one-half times the rate allowed for this same amount of time during eight
hours of service.
B. 4-10 Agreements: Notwithstanding the preceding paragraph, RCW 49.28 permits a
contractor or subcontractor in any public works contract subject to those provisions, to enter
into an agreement with its employees in which the employees work up to ten hours in a
calendar day. No such agreement may provide that the employees work ten-hour days for
more than four calendar days a week. Any such agreement is subject to approval by the
employees. The overtime provisions of RCW 49.28 shall not apply to the hours, up to forty
hours per week, worked pursuant to any such agreement.
5.6 NONDISCRIMINATION
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A. Discrimination prohibited by applicable laws: The Contractor and all Subcontractors shall
comply with all applicable federal and state non-discrimination laws, regulations, and
policies and the City of Renton Summary of Fair Practices Policy Adopted by Resolution
4085. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation,
religion, national origin, marital status, honorably discharged veteran or military status, or
disability (physical, mental, or sensory) be denied the benefits of, or otherwise be subjected
to discrimination under any project, program, or activity, funded, in whole or in part, under
this Agreement.
B. During performance of the Work:
1. Protected Classes: Contractor shall not discriminate against any employee or
applicant for employment because of race, creed, color, national origin, sex, age,
marital status, or the presence of any physical, sensory, or mental disability, Vietnam
era veteran status, or disabled veteran status, nor commit any other unfair practices
as defined in RCW 49.60.
2. Advertisements to state nondiscrimination: Contractor shall, in all solicitations or
advertisements for employees placed by or for it, state that all qualified applicants will
be considered for employment, without regard to race, creed, color, national origin,
sex, age, marital status, or the presence of any physical, sensory, or mental disability.
3. Contractor to notify unions and others of nondiscrimination: Contractor shall send to
each labor union, employment agency, or representative of workers with which it has
a collective bargaining agreement or other contract or understanding, a notice
advising the labor union, employment agency, or workers’ representative of
Contractor’s obligations according to the Contract Documents and RCW 49.60.
4. Owner and State access to Contractor records: Contractor shall permit access to its
books, records, and accounts, and to its premises by Owner, and by the Washington
State Human Rights Commission, for the purpose of investigation to ascertain
compliance with this section of the Contract Documents.
5. Pass through provisions to Subcontractors: Contractor shall include the provisions of
this section in every Subcontract.
5.7 SAFETY PRECAUTIONS
A. In performing this contract, the Contractor shall provide for protecting the lives and health of
employees and other persons; preventing damage to property, materials, supplies, and
equipment; and avoid work interruptions. For these purposes, the Contractor shall:
1. Follow Washington Industrial Safety and Health Act (WISHA) regional directives and
provide a site-specific safety program that will require an accident prevention and
hazard analysis plan for the contractor and each subcontractor on the work site. The
Contractor shall submit a site-specific safety plan to the Owner’s representative prior
to the initial scheduled construction meeting.
2. Provide adequate safety devices and measures including, but not limited to, the
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appropriate safety literature, notice, training, permits, placement and use of
barricades, signs, signal lights, ladders, scaffolding, staging, runways, hoist,
construction elevators, shoring, temporary lighting, grounded outlets, wiring,
hazardous materials, vehicles, construction processes, and equipment required by all
applicable state, federal, and local laws and regulations.
3. Comply with the State Environmental Policy Act (SEPA), Clean Air Act, Shoreline
Management Act, and other applicable federal, state, and local statutes and
regulations dealing with the prevention of environmental pollution and the
preservation of public natural resources.
4. Post all permits, notices, and/or approvals in a conspicuous location at the
construction site.
B. Provide any additional measures that the Owner determines to be reasonable and
necessary for ensuring a safe environment in areas open to the public. Nothing in this part
shall be construed as imposing a duty upon the Owner or A/E to prescribe safety conditions
relating to employees, public, or agents of the Contractors.
C. Contractor safety responsibilities: In carrying out its responsibilities according to the
Contract Documents, Contractor shall protect the lives and health of employees performing
the Work and other persons who may be affected by the Work; prevent damage to
materials, supplies, and equipment whether on site or stored off-site; and prevent damage
to other property at the site or adjacent thereto. Contractor shall comply with all applicable
laws, ordinances, rules, regulations, and orders of any public body having jurisdiction for
the safety of persons or property or to protect them from damage, injury, or loss; shall erect
and maintain all necessary safeguards for such safety and protection; and shall notify
owners of adjacent property and utilities when prosecution of the Work may affect them.
D. Contractor to maintain safety records: Contractor shall maintain an accurate record of
exposure data on all incidents relating to the Work resulting in death, traumatic injury,
occupational disease, or damage to property, materials, supplies, or equipment. Contractor
shall immediately report any such incident to Owner. Owner shall, at all times, have a right
of access to all records of exposure.
E. Contractor to provide HazMat training: Contractor shall provide all persons working on the
Project site with information and training on hazardous chemicals in their work at the time of
their initial assignment, and whenever a new hazard is introduced into their work area.
1. Information. At a minimum, Contractor shall inform persons working on the Project
site of:
a. WAC: The requirements of chapter 296-62 WAC, General Occupational Health
Standards;
b. Presence of hazardous chemicals: Any operations in their work area where
hazardous chemicals are present; and
c. Hazard communications program: The location and availability of written hazard
communication programs, including the required list(s) of hazardous chemicals
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and material safety data sheets required by chapter 296-62 WAC.
2. Training. At a minimum, Contractor shall provide training for persons working on the
Project site which includes:
a. Detecting hazardous chemicals: Methods and observations that may be used to
detect the presence or release of a hazardous chemical in the work area (such
as monitoring conducted by the employer, continuous monitoring devices, visual
appearance or odor of hazardous chemicals when being released, etc.);
b. Hazards of chemicals: The physical and health hazards of the chemicals in the
work area;
c. Protection from hazards: The measures such persons can take to protect
themselves from these hazards, including specific procedures Contractor, or its
Subcontractors, or others have implemented to protect those on the Project site
from exposure to hazardous chemicals, such as appropriate work practices,
emergency procedures, and personal protective equipment to be used; and
d. Hazard communications program: The details of the hazard communications
program developed by Contractor, or its Subcontractors, including an explanation
of the labeling system and the material safety data sheet, and how employees
can obtain and use the appropriate hazard information.
F. Hazardous, toxic or harmful substances: Contractor’s responsibility for hazardous, toxic, or
harmful substances shall include the following duties:
1. Illegal use of dangerous substances: Contractor shall not keep, use, dispose,
transport, generate, or sell on or about the Project site, any substances now or
hereafter designated as, or which are subject to regulation as, hazardous, toxic,
dangerous, or harmful by any federal, state or local law, regulation, statute or
ordinance (hereinafter collectively referred to as “hazardous substances”), in violation
of any such law, regulation, statute, or ordinance, but in no case shall any such
hazardous substance be stored more than 90 Days on the Project site.
2. Contractor notifications of spills, failures, inspections, and fines: Contractor shall
promptly notify Owner of all spills or releases of any hazardous substances which are
otherwise required to be reported to any regulatory agency and pay the cost of
cleanup. Contractor shall promptly notify Owner of all failures to comply with any
federal, state, or local law, regulation, or ordinance; all inspections of the Project site
by any regulatory entity concerning the same; all regulatory orders or fines; and all
responses or interim cleanup actions taken by or proposed to be taken by any
government entity or private party on the Project site.
G. Public safety and traffic: All Work shall be performed with due regard for the safety of the
public. Contractor shall perform the Work so as to cause a minimum of interruption of
vehicular traffic or inconvenience to pedestrians. All arrangements to care for such traffic
shall be Contractor’s responsibilities. All expenses involved in the maintenance of traffic by
way of detours shall be borne by Contractor.
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H. Contractor to act in an emergency: In an emergency affecting the safety of life or the Work
or of adjoining property, Contractor is permitted to act, at its discretion, to prevent such
threatened loss or injury, and Contractor shall so act if so authorized or instructed.
I. No duty of safety by Owner or A/E: Nothing provided in this section shall be construed as
imposing any duty upon Owner or A/E with regard to, or as constituting any express or
implied assumption of control or responsibility over, Project site safety, or over any other
safety conditions relating to employees or agents of Contractor or any of its Subcontractors,
or the public.
5.8 OPERATIONS, MATERIAL HANDLING, AND STORAGE AREAS
A. Limited storage areas: Contractor shall confine all operations, including storage of
materials, to Owner-approved areas.
B. Temporary buildings and utilities at Contractor expense: Temporary buildings (e.g., storage
sheds, shops, offices) and utilities may be provided by Contractor only with the consent of
Owner and without expense to Owner. The temporary buildings and utilities shall be
removed by Contractor at its expense upon completion of the Work.
C. Roads and vehicle loads: Contractor shall use only established roadways or temporary
roadways authorized by Owner. When materials are transported in prosecuting the Work,
vehicles shall not be loaded beyond the loading capacity recommended by the
manufacturer of the vehicle or prescribed by federal, state, or local law or regulation.
D. Ownership and reporting by Contractor of demolished materials: Ownership and control of
all materials or facility components to be demolished or removed from the Project site by
Contractor shall immediately vest in Contractor upon severance of the component from the
facility or severance of the material from the Project site. Contractor shall be responsible for
compliance with all laws governing the storage and ultimate disposal. Contractor shall
provide Owner with a copy of all manifests and receipts evidencing proper disposal when
required by Owner or applicable law.
E. Contractor responsible for care of materials and equipment on-site: Contractor shall be
responsible for the proper care and protection of its materials and equipment delivered to
the Project site. Materials and equipment may be stored on the premises subject to
approval of the Owner. When Contractor uses any portion of the Project site as a shop,
Contractor shall be responsible for any repairs, patching, or cleaning arising from such
use.
F. Contractor responsible for loss of materials and equipment: Contractor shall protect and be
responsible for any damage or loss to the Work, or to the materials or equipment until the
date of Substantial Completion and shall repair or replace without cost to Owner any
damage or loss that may occur, except damages or loss caused by the acts or omissions of
Owner. Contractor shall also protect and be responsible for any damage or loss to the
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Work, or to the materials or equipment, after the date of Substantial Completion, and shall
repair or replace without cost to Owner any such damage or loss that might occur, to the
extent such damages or loss are caused by the acts or omissions of Contractor, or any
Subcontractor.
5.9 PRIOR NOTICE OF EXCAVATION
A. Excavation defined; Use of locator services: “excavation” means an operation in which earth,
rock, or other material on or below the ground is moved or otherwise displaced by any
means, except the tilling of soil less than 12 inches in depth for agricultural purposes, or road
ditch maintenance that does not change the original road grad or ditch flow line. Before
commencing any excavation, Contractor shall provide notice of the scheduled
commencement of excavation to the owners of underground facilities or utilities, through
locator services.
5.10 UNFORESEEN PHYSICAL CONDITIONS
A. Notice requirement for concealed or unknown conditions: If Contractor encounters
conditions at the site which are subsurface or otherwise concealed physical conditions
which differ materially from those indicated in the Contract Documents, or unknown
physical conditions of an unusual nature which differ materially from those ordinarily found
to exist and generally recognized as inherent in construction activities of the character
provided for in the Contract Documents, then Contractor shall give written notice to Owner
promptly and in no event later than 7 Days after the first observance of the conditions.
Conditions shall not be disturbed prior to such notice.
B. Adjustment in Contract Time and Contract Sum: If such conditions differ materially and
cause a change in Contractor’s cost of, or time required for, performance of any part of the
Work, the Contractor may be entitled to an equitable adjustment in the Contract Time or
Contract Sum, or both, provided it makes a request therefore as provided in Part 7.
5.11 PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, VEGETATION, UTILITIES AND
IMPROVEMENTS
A. Contractor to protect and repair property: Contractor shall protect from damage all existing
structures, equipment, improvements, utilities, and vegetation: at or near the Project site.
Contractor shall repair any damage resulting from failure to comply with the requirements of
the Contract Documents or failure to exercise reasonable care in performing the Work. If
Contractor fails or refuses to repair the damage promptly, Owner may have the necessary
work performed and charge the cost to Contractor.
5.12 LAYOUT OF WORK
A. Advanced planning of the Work: Contractor shall plan and lay out the Work in advance
of operations so as to coordinate all work without delay or revision.
B. Layout responsibilities: Contractor shall lay out the Work from Owner-established baselines
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and benchmarks indicated on the Drawings and shall be responsible for all field
measurements about the layout. Contractor shall furnish, at its own expense, all stakes,
templates, platforms, equipment, tools, materials, and labor required to lay out any part of
the Work. Contractor shall be responsible for executing the Work to the lines and grades
that may be established. Contractor shall be responsible for maintaining or restoring all
stakes and other marks established.
5.13 MATERIAL AND EQUIPMENT
A. Contractor to provide new and equivalent equipment and materials: All equipment, material,
and articles incorporated into the Work shall be new and of the most suitable grade for the
purpose intended, unless otherwise specifically provided in the Contract Documents.
References in the Specifications to equipment, material, articles, or patented processes by
trade name, make, or catalog number, shall be regarded as establishing a standard quality
and shall not be construed as limiting competition. Contractor may, at its option, use any
equipment, material, article, or process that, in the judgment of A/E, is equal to that named
in the specifications, unless otherwise specifically provided in the Contract Documents.
B. Contractor responsible for fitting parts together: Contractor shall do all cutting, fitting, or
patching that may be required to make its several parts fit together properly or receive or be
received by work of others set forth in, or reasonably implied by, the Contract Documents.
Contractor shall not endanger any work by cutting, excavating, or otherwise altering the
Work and shall not cut or alter the work of any other contractor unless approved in advance
by Owner.
C. Owner may reject defective Work: Should any of the Work be found defective, or in any
way not in accordance with the Contract Documents, this work, in whatever stage of
completion, may be rejected by Owner.
5.14 AVAILABILITY AND USE OF UTILITY SERVICES
A. Owner to provide and charge for utilities: Owner shall make all reasonable utilities available
to Contractor from existing outlets and supplies, as specified in the Contract Documents, at
no cost to the Contractor.
5.15 TESTS AND INSPECTION
A. Contractor to provide for all testing and inspection of Work: Contractor shall maintain an
adequate testing and inspection program and perform such tests and inspections as are
necessary or required to ensure that the Work conforms to the requirements of the
Contract Documents. Contractor shall be responsible for inspection and quality
surveillance of all its Work and all Work performed by any Subcontractor. Unless
otherwise provided, Contractor shall make arrangements for such tests, inspections, and
approvals with an independent testing laboratory or entity acceptable to Owner, or with
the appropriate public authority, and shall bear all related costs of tests, inspections, and
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approvals. Contractor shall give Owner timely notice of when and where tests and
inspections are to be made. Contractor shall maintain complete inspection records and
make them available to Owner.
B. Owner may conduct tests and inspections: Owner may, at any reasonable time, conduct
such inspections and tests as it deems necessary to ensure that the Work is in accordance
with the Contract Documents. Owner shall promptly notify Contractor if an inspection or test
reveals that the Work is not in accordance with the Contract Documents. Unless the subject
items are expressly accepted by Owner, such Owner inspection and tests are for the sole
benefit of Owner and do not:
1. Constitute or imply acceptance;
2. Relieve Contractor of responsibility for providing adequate quality control measures;
3. Relieve Contractor of responsibility for risk of loss or damage to the Work, materials,
or equipment;
4. Relieve Contractor of its responsibility to comply with the requirements of the
Contract Documents; or
5. Impair Owner’s right to reject defective or nonconforming items, or to avail itself of
any other remedy to which it may be entitled.
C. Inspections or inspectors do not modify Contract Documents: Neither observations by an
inspector retained by Owner, the presence or absence of such inspector on the site, nor
inspections, tests, or approvals by others, shall relieve Contractor from any requirement of
the Contract Documents, nor is any such inspector authorized to change any term or
condition of the Contract Documents.
D. Contractor responsibilities on inspections: Contractor shall promptly furnish, without
additional charge, all facilities, labor, material and equipment reasonably needed for
performing such safe and convenient inspections and tests as may be required by Owner.
Owner may charge Contractor any additional cost of inspection or testing when Work is not
ready at the time specified by Contractor for inspection or testing, or when prior rejection
makes re-inspection or retest necessary. Owner shall perform its inspections and tests in a
manner that will cause no undue delay in the Work.
5.16 CORRECTION OF NONCONFORMING WORK
A. Work covered by Contractor without inspection: If a portion of the Work is covered contrary
to the requirements in the Contract Documents, it must, if required in writing by Architect or
Owner, be uncovered for Owner’s and Architect’s observation and be replaced at the
Contractor’s expense and without change in the Contract Time.
B. Payment provisions for uncovering covered Work: If, at any time prior to Final Completion,
Owner or Architect desire to examine the Work, or any portion of it, which has been
covered, Owner or Architect may request to see such Work and it shall be uncovered by
Contractor. If such Work is in accordance with the Contract Documents, the Contractor
shall be entitled to an adjustment in the Contract Sum for the costs of uncovering and
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replacement, and, if completion of the Work is thereby delayed, an adjustment in the
Contract Time, provided it makes such a request as provided in Part 7. If such Work is not
in accordance with the Contract Documents, the Contractor shall pay the costs of
examination and reconstruction.
C. Contractor to correct and pay for non-conforming Work: Contractor shall promptly correct
Work found by Owner or Architect not to conform to the requirements of the Contract
Documents, whether observed before or after Substantial Completion and whether or
not fabricated, installed, or completed. Contractor shall bear all costs of correcting such
nonconforming Work, including additional testing and inspections.
D. Contractor’s compliance with warranty provisions: If, within one year after the date of
Substantial Completion of the Work or designated portion thereof, or within one year after
the date for commencement of any system warranties established under Section 6.8, or
within the terms of any applicable special warranty required by the Contract Documents,
any of the Work is found to be not in accordance with the requirements of the Contract
Documents, Contractor shall correct it promptly after receipt of written notice from Owner or
Architect to do so. Owner or Architect shall give such notice promptly after discovery of the
condition. This period of one year shall be extended, with respect to portions of Work first
performed after Substantial Completion, by the period of time between Substantial
Completion and the actual performance of the Work. Contractor’s duty to correct with
respect to Work repaired or replaced shall run for one year from the date of repair or
replacement. Obligations under this paragraph shall survive Final Acceptance.
E. Contractor to remove non-conforming Work: Contractor shall remove from the Project site
portions of the Work which are not in accordance with the requirements of the Contract
Documents and are neither corrected by Contractor nor accepted by Owner or Architect.
F. Owner may charge Contractor for non-conforming Work: If Contractor fails to correct
nonconforming Work within a reasonable time after written notice to do so, Owner may
replace, correct, or remove the nonconforming Work and charge the cost thereof to the
Contractor.
G. Contractor to pay for damaged Work during correction: Contractor shall bear the cost of
correcting destroyed or damaged Work, whether completed or partially completed, caused
by Contractor’s correction or removal of Work which is not in accordance with the
requirements of the Contract Documents.
H. No Period of limitation on other requirements: Nothing contained in this section shall be
construed to establish a period of limitation with respect to other obligations which
Contractor might have according to the Contract Documents. Establishment of the time
period of one year as described in Section 5.16D relates only to the specific obligation of
Contractor to correct the Work and has no relationship to the time within which the
Contractor’s obligation to comply with the Contract Documents may be sought to be
enforced, including the time within which such proceedings may be commenced.
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I. Owner may accept non-conforming Work and charge Contractor: If Owner prefers to accept
Work which is not in accordance with the requirements of the Contract Documents, Owner
may do so instead of requiring its removal and correction, in which case the Contract Sum
may be reduced as appropriate and equitable.
5.17 CLEAN UP
Contractor to keep site clean and leave it clean: Contractor shall at all times keep the Project site,
including hauling routes, infrastructures, utilities, and storage areas, free from accumulations of
waste materials. Before completing the Work, Contractor shall remove from the premises its
rubbish, tools, scaffolding, equipment, and materials. Upon completing the Work, Contractor shall
leave the Project site in a clean, neat, and orderly condition satisfactory to Owner. If Contractor
fails to clean up as provided herein, and after reasonable notice from Owner, Owner may do so
and the cost thereof shall be charged to Contractor.
5.18 ACCESS TO WORK
Owner and A/E access to Work site: Contractor shall provide Owner and A/E access to the Work
in progress wherever located.
5.19 SUBCONTRACTORS AND SUPPLIERS
A. Subcontractor Responsibility: The Contractor shall include the language of this paragraph
in each of its first-tier subcontracts and shall require each of its subcontractors to include
the same language of this section in each of their subcontracts, adjusting only as necessary
the terms used for the contracting parties. Upon request of the Owner, the Contractor shall
promptly provide documentation to the Owner demonstrating that the subcontractor meets
the subcontractor responsibility criteria below. The requirements of this paragraph apply to
all subcontractors regardless of tier. At the time of subcontract execution, the Contractor
shall verify that each of its first-tier subcontractors meets the following bidder responsibility
criteria:
1. Have a current certificate of registration as a contractor in compliance with chapter
18.27 RCW, which must have been in effect at the time of subcontract bid submittal;
2. Have a current City of Renton business license;
3. Have a current Washington Unified Business Identifier (UBI) number;
4. If applicable, have:
a. Industrial Insurance (workers’ compensation) coverage for the subcontractor’s
employees working in Washington, as required in Title 51 RCW;
b. A Washington Employment Security Department number, as required in Title 50
RCW;
c. A Washington Department of Revenue state excise tax registration number, as
required in Title 82 RCW;
d. An electrical contractor license, if required by Chapter 19.28 RCW;
5. Not be disqualified from bidding on any public works contract under RCW
39.06.010 or 39.12.065 (3).
6. Not be disqualified from bidding or working on any project receiving federal public
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works contract under SAM.gov.
7. On a project subject to the apprenticeship utilization requirements in RCW 39.04.320,
not have been found out of compliance by the Washington state apprenticeship and
training council for working apprentices out of ratio, without appropriate supervision,
or outside their approved work processes as outlined in their standards of
apprenticeship under chapter 49.04 RCW for the one-year period immediately
preceding the date of the Owner’s first advertisement of the project.
Within the three-year period immediately preceding the date of the bid solicitation,
not have been determined by a final and binding citation and notice of assessment
issued by the department of labor and industries or through a civil judgment entered
by a court of limited or general jurisdiction to have willfully violated, as defined in
RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.
B. Provide names of Subcontractors and use qualified firms: Before submitting the first
Application for Payment, Contractor shall furnish in writing to Owner the names, addresses,
and telephone numbers of all Subcontractors, as well as suppliers providing materials in
excess of $2,500. Contractor shall utilize Subcontractors and suppliers which are
experienced and qualified, and meet the requirements of the Contract Documents, if any.
Contractor shall not utilize any Subcontractor or supplier to whom the Owner has a
reasonable objection and shall obtain Owner’s written consent before making any
substitutions or additions.
C. Subcontracts in writing and pass-through provision: All Subcontracts must be in writing. By
appropriate written agreement, Contractor shall require each Subcontractor, so far as
applicable to the Work to be performed by the Subcontractor, to be bound to Contractor by
terms of the Contract Documents, and to assume toward Contractor all the obligations and
responsibilities which Contractor assumes toward Owner in accordance with the Contract
Documents. Each Subcontract shall preserve and protect the rights of Owner in accordance
with the Contract Documents with respect to the Work to be performed by the
Subcontractor so that subcontracting thereof will not prejudice such rights. Where
appropriate, Contractor shall require each Subcontractor to enter into similar agreements
with Sub-subcontractors. However, nothing in this paragraph shall be construed to alter the
contractual relations between Contractor and its Subcontractors with respect to insurance
or bonds.
D. Coordination of Subcontractors; Contractor responsible for Work: Contractor shall
schedule, supervise, and coordinate the operations of all Subcontractors. No
Subcontracting of any of the Work shall relieve Contractor from its responsibility for the
performance of the Work in accordance with the Contract Documents or any other
obligations of the Contract Documents.
E. Automatic assignment of subcontracts: Each subcontract agreement for a portion of the
Work is hereby assigned by Contractor to Owner provided that:
1. Effective only after termination and Owner approval: The assignment is effective only
after termination by Owner for cause pursuant to Section 9.1 and only for those
Subcontracts which Owner accepts by notifying the Subcontractor in writing; and
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2. Owner assumes Contractor’s responsibilities: After the assignment is effective,
Owner will assume all future duties and obligations toward the Subcontractor which
Contractor assumed in the Subcontract.
3. Impact of bond: The assignment is subject to the prior rights of the surety, if any,
obligated under any bond provided in accordance with the Contract Documents.
5.20 WARRANTY OF CONSTRUCTION
A. Contractor warranty of Work: In addition to any special warranties provided elsewhere in
the Contract Documents, Contractor warrants that all Work conforms to the requirements of
the Contract Documents and is free of any defect in equipment, material, or design
furnished, or workmanship performed by Contractor.
B. Contractor responsibilities: With respect to all warranties, express or implied, for Work
performed or materials furnished according to the Contract Documents, Contractor shall:
1. Obtain warranties: Obtain all warranties that would be given in normal commercial
practice;
2. Warranties for benefit of Owner: Require all warranties to be executed, in writing, for
the benefit of Owner;
3. Enforcement of warranties: Enforce all warranties for the benefit of Owner, if directed
by Owner; and
4. Contractor responsibility for subcontractor warranties: Be responsible to enforce any
subcontractor’s, manufacturer’s, or supplier’s warranties should they extend beyond
the period specified in the Contract Documents.
C. Warranties beyond Final Acceptance: The obligations under this section shall survive Final
Acceptance.
5.20 INDEMNIFICATION
Contractor shall indemnify, defend and hold harmless Renton, its elected officials, officers, agents,
employees and volunteers, from and against any and all claims, losses or liability, or any portion of
the same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation
costs, arising from injury or death to persons, including injuries, sickness, disease or death of
Contractor’s own employees, agents and volunteers, or damage to property caused by
Contractor’s negligent act or omission, except for those acts caused by or resulting from a
negligent act or omission by Renton and its officers, agents, employees and volunteers.
Including Patent infringement: The use of any design, process, or equipment which constitutes an
infringement of any United States patent presently issued, or violates any other proprietary
interest, including copyright, trademark, and trade secret.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real estate)
then, in the event of liability for damages arising out of bodily injury to persons or damages to
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property caused by or resulting from the concurrent negligence of the contractor and Renton, its
officers, officials, employees and volunteers, Contractor’s liability shall be only to the extent of
Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW
Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and
agreed to this waiver. The provisions of this section shall survive the expiration or termination of
this Agreement.
PART 6 – PAYMENTS AND COMPLETION
6.1 CONTRACT SUM
Owner shall pay Contract Sum: Owner shall pay Contractor the Contract Sum plus state sales
tax for performance of the Work, in accordance with the Contract Documents.
6.2 SCHEDULE OF VALUES
Contractor to submit Schedule of Values: Before submitting its first Application for Payment,
Contractor shall submit to Owner and Architect for approval a breakdown allocating the total
Contract Sum to each principal category of work, in such detail as requested by Owner or
Architect (“Schedule of Values”). The approved Schedule of Values shall include appropriate
amounts for demobilization, record drawings, O&M manuals, and any other requirements for
Project closeout, and shall be used by Owner and Architect as the basis for progress payments.
Payment for Work shall be made only for and in accordance with those items included in the
Schedule of Values.
6.3 APPLICATION FOR PAYMENT
A. Monthly Application for Payment with substantiation: At monthly intervals, unless
determined otherwise by Owner, Contractor shall submit to Owner and Architect an
itemized Application for Payment for Work completed in accordance with the Contract
Documents and the approved Schedule of Values. Each application shall be supported by
such substantiating data as Owner or Architect may require.
B. Contractor certifies Subcontractors paid: By submitting an Application for Payment,
Contractor is certifying that all Subcontractors have been paid, less earned retainage in
accordance with RCW 60.28.011, as their interests appeared in the last preceding
certificate of payment. By submitting an Application for Payment, Contractor is recertifying
that the representations set forth in Section 1.3, are true and correct, to the best of
Contractor’s knowledge, as of the date of the Application for Payment.
C. Reconciliation of Work with Progress Schedule: At the time, it submits an Application for
Payment, Contractor shall analyze and reconcile, to the satisfaction of Owner and Architect,
the actual progress of the Work with the Progress Schedule.
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D. Payment for material delivered to site or stored off-site: If authorized by Owner, the
Application for Payment may include request for payment for material delivered to the
Project site and suitably stored, or for completed preparatory work. Payment may similarly
be requested for material stored off the Project site, provided Contractor complies with or
furnishes satisfactory evidence of the following:
1. Suitable facility or location: The material will be placed in a facility or location that is
structurally sound, dry, lighted and suitable for the materials to be stored;
2. Facility or location within 10 miles of Project: The facility or location is located within a
10-mile radius of the Project. Other locations may be utilized, if approved in writing,
by Owner;
3. Facility or location exclusive to Project’s materials: Only materials for the Project are
stored within the facility or location (or a secure portion of a facility or location set
aside for the Project);
4. Insurance provided on materials in facility or location: Contractor furnishes Owner a
certificate of insurance extending Contractor’s insurance coverage for damage, fire,
and theft to cover the full value of all materials stored, or in transit;
5. Facility or location locked and secure: The facility or location (or secure portion
thereof) is continuously under lock and key, and only Contractor’s authorized
personnel shall have access;
6. Owner right of access to facility or location: Owner shall have the right of access in
company of Contractor;
7. Contractor assumes total responsibility for stored materials: Contractor and its surety
assume total responsibility for the stored materials; and
8. Contractor provides documentation and Notice when materials moved to site:
Contractor furnishes to Owner certified lists of materials stored, bills of lading,
invoices, and other information as may be required, and shall also furnish Notice to
Owner when materials are moved from storage to the Project site.
6.4 PROGRESS PAYMENTS
A. Owner to pay within 30 Days: Owner shall make progress payments, in such amounts as
Owner determines are properly due, within 30 Days after receipt of a properly executed
Application for Payment. Owner shall notify Contractor in accordance with chapter 39.76
RCW if the Application for Payment does not comply with the requirements of the Contract
Documents.
B. Withholding retainage; Options for retainage: Owner shall retain 5% of the amount of each
progress payment until 45 Days after Final Acceptance and receipt of all documents
required by law or the Contract Documents, including, at Owner’s request, consent of
surety to release of the retainage. In accordance with chapter 60.28 RCW, Contractor may
request that monies reserved be retained in a fund by Owner, deposited by Owner in a
bank or savings and loan, or placed in escrow with a bank or trust company to be converted
into bonds and securities to be held in escrow with interest to be paid to Contractor. Owner
may permit Contractor to provide an appropriate bond in lieu of the retained funds.
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C. Title passes to Owner upon payment: Title to all Work and materials covered by a progress
payment shall pass to Owner at the time of such payment free and clear of all liens, claims,
security interests, and encumbrances. Passage of title shall not, however, relieve
Contractor from any of its duties and responsibilities for the Work or materials, or waive any
rights of Owner to insist on full compliance by Contractor with the Contract Documents.
D. Interest on unpaid balances: Payments due and unpaid in accordance with the Contract
Documents shall bear interest as specified in chapter 39.76 RCW.
6.5 PAYMENTS WITHHELD
A. Owner’s right to withhold payment: Owner may withhold or, on account of subsequently
discovered evidence, nullify the whole or part of any payment to such extent as may be
necessary to protect Owner from loss or damage for reasons including but not limited to:
1. Non-compliant Work: Work not in accordance with the Contract Documents;
2. Remaining Work to cost more than unpaid balance: Reasonable evidence that the
Work required by the Contract Documents cannot be completed for the unpaid
balance of the Contract Sum;
3. Owner correction or completion Work: Work by Owner to correct defective Work or
complete the Work in accordance with Section 5.16;
4. Contractor’s failure to perform: Contractor’s failure to perform in accordance with the
Contract Documents; or
5. Contractor’s negligent acts or omissions: Cost or liability that may occur to Owner as
the result of Contractor’s fault or negligent acts or omissions.
B. Owner to notify Contractor of withholding for unsatisfactory performance: In any case where
part or all of a payment is going to be withheld for unsatisfactory performance, Owner shall
notify Contractor in accordance with chapter 39.76 RCW.
6.6 RETAINAGE AND BOND CLAIM RIGHTS
Chapters 39.08 RCW and 60.28 RCW incorporated by reference: Chapters 39.08 RCW and
60.28 RCW, concerning the rights and responsibilities of Contractor and Owner with regard to the
performance and payment bonds and retainage, are made a part of the Contract Documents by
reference as though fully set forth herein.
6.7 SUBSTANTIAL COMPLETION
Substantial Completion defined: Substantial Completion is the stage in the progress of the Work
(or portion thereof designated and approved by Owner) when the construction is sufficiently
complete, in accordance with the Contract Documents, so Owner has full and unrestricted use
and benefit of the facilities (or portion thereof designated and approved by Owner) for the use for
which it is intended. All Work other than incidental corrective or punch list work shall be
completed. Substantial Completion shall not have been achieved if all systems and parts are not
functional, if utilities are not connected and operating normally, if all required occupancy permits
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have not been issued, or if the Work is not accessible by normal vehicular and pedestrian traffic
routes. The date Substantial Completion is achieved shall be established in writing by Owner.
Contractor may request an early date of Substantial Completion which must be approved by
Change Order. Owner’s occupancy of the Work or designated portion thereof does not
necessarily indicate that Substantial Completion has been achieved.
6.8 PRIOR OCCUPANCY
A. Prior Occupancy defined; Restrictions: Owner may, upon written notice thereof to
Contractor, take possession of or use any completed or partially completed portion of the
Work (“Prior Occupancy”) at any time prior to Substantial Completion. Unless otherwise
agreed in writing, Prior Occupancy shall not: be deemed an acceptance of any portion of
the Work; accelerate the time for any payment to Contractor; prejudice any rights of Owner
provided by any insurance, bond, guaranty, or the Contract Documents; relieve Contractor
of the risk of loss or any of the obligations established by the Contract Documents;
establish a date for termination or partial termination of the assessment of liquidated
damages; or constitute a waiver of claims.
B. Damage; Duty to repair and warranties: Notwithstanding anything in the preceding
paragraph, Owner shall be responsible for loss of or damage to the Work resulting from
Prior Occupancy. Contractor’s one-year duty to repair any system warranties shall begin on
building systems activated and used by Owner as agreed in writing by Owner and
Contractor.
6.9 FINAL COMPLETION, ACCEPTANCE, AND PAYMENT
A. Final Completion defined: Final Completion shall be achieved when the Work is fully and
finally completed in accordance with the Contract Documents. The date Final Completion is
achieved shall be established by Owner in writing, but in no case, shall constitute Final
Acceptance which is a subsequent, separate, and distinct action.
B. Final Acceptance defined: Final Acceptance shall be achieved when the Contractor has
completed the requirements of the Contract Documents. The date Final Acceptance is
achieved shall be established by Owner in writing. Prior to Final Acceptance, Contractor
shall, in addition to all other requirements in the Contract Documents, submit to Owner a
written notice of any outstanding disputes or claims between Contractor and any of its
Subcontractors, including the amounts and other details thereof. Neither Final Acceptance,
nor final payment, shall release Contractor or its sureties from any obligations of these
Contract Documents or the payment and performance bonds, or constitute a waiver of any
claims by Owner arising from Contractor’s failure to perform the Work in accordance with
the Contract Documents.
C. Final payment waives Claim rights: Acceptance of final payment by Contractor, or any
Subcontractor, shall constitute a waiver and release to Owner of all claims by Contractor, or
any such Subcontractor, for an increase in the Contract Sum or the Contract Time, and for
every act or omission of Owner relating to or arising out of the Work, except for those Claims
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made in accordance with the procedures, including the time limits, set forth in Part 8.
PART 7 – CHANGES
7.1 CHANGE IN THE WORK
A. Changes in Work, Contract Sum, and Contract Time by Change Order: Owner or Architect
may, at any time and without notice to Contractor’s surety, order additions, deletions,
revisions, or other changes in the Work. These changes in the Work shall be incorporated
into the Contract Documents through the execution of Change Orders. If any change in the
Work ordered by Owner causes an increase or decrease in the Contract Sum or the
Contract Time, an equitable adjustment shall be made as provided in Section 7.2 or 7.3,
respectively, and such adjustment(s) shall be incorporated into a Change Order.
B. Owner may request COP from Contractor: If Owner desires to order a change in the Work,
it may request a written Change Order Proposal (COP) from Contractor. Contractor shall
submit a Change Order Proposal within 14 Days of the request from Owner, or within such
other period as mutually agreed. Contractor’s Change Order Proposal shall be full
compensation for implementing the proposed change in the Work, including any
adjustment in the Contract Sum or Contract Time, and including compensation for all
delays in connection with such change in the Work and for any expense or inconvenience,
disruption of schedule, or loss of efficiency or productivity occasioned by the change in the
Work.
C. COP negotiations: Upon receipt of the Change Order Proposal, or a request for equitable
adjustment in the Contract Sum or Contract Time, or both, as provided in Sections 7.2 and
7.3, Owner may accept or reject the proposal, request further documentation, or negotiate
acceptable terms with Contractor. Pending agreement on the terms of the Change Order,
Owner may direct Contractor to proceed immediately with the Change Order Work.
Contractor shall not proceed with any change in the Work until it has obtained Owner’s
approval. All Work done pursuant to any Owner-directed change in the Work shall be
executed in accordance with the Contract Documents.
D. Change Order as full payment and final settlement: If Owner and Contractor reach
agreement on the terms of any change in the Work, including any adjustment in the
Contract Sum or Contract Time, such agreement shall be incorporated in a Change Order.
The Change Order shall constitute full payment and final settlement of all claims for time
and for direct, indirect, and consequential costs, including costs of delays, inconvenience,
disruption of schedule, or loss of efficiency or productivity, related to any Work either
covered or affected by the Change Order, or related to the events giving rise to the request
for equitable adjustment.
E. Failure to agree upon terms of Change Order; Final offer and Claims: If Owner and
Contractor are unable to reach agreement on the terms of any change in the Work,
including any adjustment in the Contract Sum or Contract Time, Contractor may at any time
in writing, request a final offer from Owner. Owner shall provide Contractor with its written
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response within 30 Days of Contractor’s request. Owner may also provide Contractor with a
final offer at any time. If Contractor rejects Owner’s final offer, or the parties are otherwise
unable to reach agreement, Contractor’s only remedy shall be to file a Claim as provided in
Part 8.
F. Field Authorizations: The Owner may direct the Contractor to proceed with a change in the
work through a written Field Authorization (also referred to as a Field Order) when the time
required to price and execute a Change Order would impact the Project.
The Field Authorization shall describe and include the following:
1. The scope of work
2. An agreed upon maximum not-to-exceed amount
3. Any estimated change to the Contract Time
4. The method of final cost determination in accordance with the requirements of Part 7
of the General Conditions
5. The supporting cost data to be submitted in accordance with the requirements of Part
7 of the General Conditions
Upon satisfactory submittal by the Contractor and approval by the Owner of supporting cost
data, a Change Order will be executed. The Owner will not make payment to the
Contractor for Field Authorization work until that work has been incorporated into an
executed Change Order.
7.2 CHANGE IN THE CONTRACT SUM
A. General Application
1. Contract Sum changes only by Change Order: The Contract Sum shall only be
changed by a Change Order. Contractor shall include any request for a change in the
Contract Sum in its Change Order Proposal.
2. Owner fault or negligence as basis for change in Contract Sum: If the cost of
Contractor’s performance is changed due to the fault or negligence of Owner, or
anyone for whose acts Owner is responsible, Contractor shall be entitled to make a
request for an equitable adjustment in the Contract Sum in accordance with the
following procedure. No change in the Contract Sum shall be allowed to the extent:
Contractor’s changed cost of performance is due to the fault or negligence of
Contractor, or anyone for whose acts Contractor is responsible; the change is
concurrently caused by Contractor and Owner; or the change is caused by an act of
Force Majeure as defined in Section 3.5.
a. Notice and record keeping for equitable adjustment: A request for an equitable
adjustment in the Contract Sum shall be based on written notice delivered to
Owner within 7 Days of the occurrence of the event giving rise to the request. For
purposes of this part, “occurrence” means when Contractor knew, or in its diligent
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prosecution of the Work should have known, of the event giving rise to the
request. If Contractor believes it is entitled to an adjustment in the Contract Sum,
Contractor shall immediately notify Owner and begin to keep and maintain
complete, accurate, and specific daily records. Contractor shall give Owner
access to any such records and, if requested shall promptly furnish copies of
such records to Owner.
b. Content of notice for equitable adjustment; Failure to comply: Contractor shall not
be entitled to any adjustment in the Contract Sum for any occurrence of events or
costs that occurred more than 7 Days before Contractor’s written notice to
Owner. The written notice shall set forth, at a minimum, a description of: the
event giving rise to the request for an equitable adjustment in the Contract Sum;
the nature of the impacts to Contractor and its Subcontractors of any tier, if any;
and to the extent possible the amount of the adjustment in Contract Sum
requested. Failure to properly give such written notice shall, to the extent
Owner’s interests are prejudiced, constitute a waiver of Contractor’s right to an
equitable adjustment.
c. Contractor to provide supplemental information: Within 30 Days of the
occurrence of the event giving rise to the request, unless Owner agrees in writing
to allow an additional period of time to ascertain more accurate data, Contractor
shall supplement the written notice provided in accordance with subparagraph a.
above with additional supporting data. Such additional data shall include, at a
minimum: the amount of compensation requested, itemized in accordance with
the procedure set forth herein; specific facts, circumstances, and analysis that
confirms not only that Contractor suffered the damages claimed, but that the
damages claimed were actually a result of the act, event, or condition
complained of and that the Contract Documents provide entitlement to an
equitable adjustment to Contractor for such act, event, or condition; and
documentation sufficiently detailed to permit an informed analysis of the request
by Owner. When the request for compensation relates to a delay, or other
change in Contract Time, Contractor shall demonstrate the impact on the critical
path, in accordance with Section 7.3C. Failure to provide such additional
information and documentation within the time allowed or within the format
required shall, to the extent Owner’s interests are prejudiced, constitute a waiver
of Contractor’s right to an equitable adjustment.
d. Contractor to proceed with Work as directed: Pending final resolution of any
request made in accordance with this paragraph, unless otherwise agreed in
writing, Contractor shall proceed diligently with performance of the Work.
e. Contractor to combine requests for same event together: Any requests by
Contractor for an equitable adjustment in the Contract Sum and in the Contract
Time that arise out of the same event(s) shall be submitted together.
3. Methods for calculating Change Order amount: The value of any Work covered by a
Change Order, or of any request for an equitable adjustment in the Contract Sum,
shall be determined by one of the following methods:
a. Fixed Price: On the basis of a fixed price as determined in paragraph 7.2B.
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b. Unit Prices: By application of unit prices to the quantities of the items involved
as determined in paragraph 7.2C.
c. Time and Materials: On the basis of time and material as determined in
paragraph 7.2D.
4. Fixed price method is default; Owner may direct otherwise: When Owner has
requested Contractor to submit a Change Order Proposal, Owner may direct
Contractor as to which method in subparagraph 3 above to use when submitting its
proposal. Otherwise, Contractor shall determine the value of the Work, or of a
request for an equitable adjustment, on the basis of the fixed price method.
B. Change Order Pricing – Fixed Price
Procedures: When the fixed price method is used to determine the value of any Work
covered by a Change Order, or of a request for an equitable adjustment in the Contract
Sum, the following procedures shall apply:
1. Breakdown and itemization of details on COP: Contractor’s Change Order Proposal,
or request for adjustment in the Contract Sum, shall be accompanied by a complete
itemization of the costs, including labor, material, subcontractor costs, and overhead
and profit. The costs shall be itemized in the manner set forth below and shall be
submitted on breakdown sheets in a form approved by Owner.
2. Use of industry standards in calculating costs: All costs shall be calculated based
upon appropriate industry standard methods of calculating labor, material quantities,
and equipment costs such as R.S. Means or other standards acceptable to the
Owner and Contractor.
3. Costs contingent on Owner’s actions: If any of Contractor’s pricing assumptions are
contingent upon anticipated actions of Owner, Contractor shall clearly state them in
the proposal or request for an equitable adjustment.
4. Markups on additive and deductive Work: The cost of any additive or deductive
changes in the Work shall be calculated as set forth below, except that overhead and
profit shall not be included on deductive changes in the Work. Where a change in the
Work involves additive and deductive work by the same Contractor or Subcontractor,
small tools, overhead, profit, bond and insurance markups will apply to the net
difference.
5. Breakdown not required if change less than $1,000: If the total cost of the change in
the Work or request for equitable adjustment does not exceed $1,000, Contractor
shall not be required to submit a breakdown if the description of the change in the
Work or request for equitable adjustment is sufficiently definitive for Owner to
determine fair value.
6. Breakdown required if change between $1,000 and $2,500: If the total cost of the
change in the Work or request for equitable adjustment is between $1,000 and
$2,500, Contractor may submit a breakdown in the following level of detail if the
description of the change in the Work or if the request for equitable adjustment is
sufficiently definitive to permit the Owner to determine fair value:
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a. lump sum labor;
b. lump sum material;
c. lump sum equipment usage;
d. overhead and profit as set forth below; and
e. insurance and bond costs as set forth below.
7. Components of increased cost: Any request for adjustment of Contract Sum based
upon the fixed price method shall include only the following items:
a. Craft labor costs: These are the labor costs determined by multiplying the
estimated or actual additional number of craft hours needed to perform the
change in the Work by the hourly labor costs. Craft hours should cover direct
labor, as well as indirect labor due to trade inefficiencies. The hourly costs shall
be based on the following:
(1) Basic wages and benefits: Hourly rates and benefits as stated on the
Department of Labor and Industries approved “statement of intent to pay
prevailing wages” or a higher amount if approved by the Owner. Direct
supervision shall be a reasonable percentage not to exceed 15% of the cost
of direct labor. No supervision markup shall be allowed for a working
supervisor’s hours.
(2) Worker’s insurance: Direct contributions to the City of Renton for industrial
insurance; medical aid; and supplemental pension, by the class and rates
established by the Department of Labor and Industries.
(3) Federal insurance: Direct contributions required by the Federal Insurance
Compensation Act; Federal Unemployment Tax Act; and the State
Unemployment Compensation Act.
(4) Travel allowance: Travel allowance and/or subsistence, if applicable, not
exceeding those allowances established by regional labor union
agreements, which are itemized and identified separately.
(5) Safety: Cost incurred due to the Washington Industrial Safety and Health
Act, which shall be a reasonable percentage not to exceed 2% of the sum of
the amounts calculated in (1), (2), and (3) above.
b. Material costs: This is an itemization of the quantity and cost of materials needed
to perform the change in the Work. Material costs shall be developed first from
actual known costs, second from supplier quotations or if these are not available,
from standard industry pricing guides. Material costs shall consider all available
discounts. Freight costs, express charges, or special delivery charges shall be
itemized.
c. Equipment costs: This is an itemization of the type of equipment and the
estimated or actual length of time the construction equipment appropriate for the
Work is or will be used on the change in the Work. Costs will be allowed for
construction equipment only if used solely for the changed Work, or for additional
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rental costs actually incurred by the Contractor. Equipment charges shall be
computed on the basis of actual invoice costs or if owned, from the current
edition of one of the following sources:
(1) The Equipment Watch Fleet Manager Estimator Package (digital). The
maximum rate for standby equipment shall not exceed that shown in the
Associated General Contractors Washington State Department of
Transportation (AGC WSDOT) Equipment Rental Agreement, current
edition on the Contract execution date.
(2) The National Electrical Contractors Association for equipment used on
electrical work.
(3) The Mechanical Contractors Association of America for equipment used on
mechanical work.
The Equipment Watch Rental Rate Blue Book shall be used as a basis for
establishing rental rates of equipment not listed in the above sources. The
maximum rate for standby equipment shall not exceed that shown in the AGC
WSDOT Equipment Rental Agreement, current edition on the Contract execution
date.
d. Allowance for small tools, expendables & consumable supplies: Small tools
consist of tools which cost $250 or less and are normally furnished by the
performing contractor. The maximum rate for small tools shall not exceed the
following:
(1) 3% for Contractor: For Contractor, 3% of direct labor costs.
(2) 5% for Subcontractors: For Subcontractors, 5% of direct labor costs.
Expendables and consumables supplies directly associated with the change in Work
must be itemized.
e. Subcontractor costs: This is defined as payments Contractor makes to
Subcontractors for changed Work performed by Subcontractors of any tier. The
Subcontractors’ cost of Work shall be calculated and itemized in the same
manner as prescribed herein for Contractor.
f. Allowance for overhead: This is defined as costs of any kind attributable to direct
and indirect delay, acceleration, or impact, added to the total cost to Owner of
any change in the Contract Sum. If the Contractor is compensated under Section
7.3D, the amount of such compensation shall be reduced by the amount
Contractor is otherwise entitled to under this subsection (f). This allowance shall
compensate Contractor for all non-craft labor, temporary construction facilities,
field engineering, schedule updating, as-built drawings, home office cost, B&O
taxes, office engineering, estimating costs, additional overhead because of
extended time, and any other cost incidental to the change in the Work. It shall
be strictly limited in all cases to a reasonable amount, mutually acceptable, or if
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none can be agreed upon to an amount not to exceed the rates below:
(1) Projects less than $3 million: For projects where the Contract Award
Amount is under $3 million, the following shall apply:
(a) Contractor markup on Contractor Work: For Contractor, for any Work
actually performed by Contractor’s own forces, 16% of the first
$50,000 of the cost, and 4% of the remaining cost, if any.
(b) Subcontractor markup for Subcontractor Work: For each Subcontractor
(including lower tier subcontractors), for any Work actually performed
by its own forces, 16% of the first $50,000 of the cost, and 4% of the
remaining cost, if any.
(c) Contractor markup for Subcontractor Work: For Contractor, for any
work performed by its Subcontractor(s) 6% of the first $50,000 of the
amount due each Subcontractor, and 4% of the remaining amount if
any.
(d) Subcontractor markup for lower tier Subcontractor Work: For each
Subcontractor, for any Work performed by its Subcontractor(s) of any
lower tier, 4% of the first $50,000 of the amount due the sub-
Subcontractor, and 2% of the remaining amount if any.
(e) Basis of cost applicable for markup: The cost to which overhead is to
be applied shall be developed in accordance with Section 7.2B 7a. – e.
(2) Projects more than $3 million: For projects where the Contract Award
Amount is equal to or exceeds $3 million, the following shall apply:
(a) Contractor markup on Contractor Work: For Contractor, for any Work
actually performed by Contractor’s own forces, 12% of the first
$50,000 of the cost, and 4% of the remaining cost, if any.
(b) Subcontractor markup for Subcontractor Work: For each
Subcontractor (including lower tier subcontractors), for any Work
actually performed by its own forces, 12% of the first $50,000 of the
cost, and 4% of the remaining cost, if any.
(c) Contractor markup for Subcontractor Work: For Contractor, for any
Work performed by its Subcontractor(s), 4% of the first $50,000 of the
amount due each Subcontractor, and 2% of the remaining amount if
any.
(d) Subcontractor markup for lower tier Subcontractor Work: For each
Subcontractor, for any Work performed by its Subcontractor(s) of any
lower tier, 4% of the first $50,000 of the amount due the sub-
Subcontractor, and 2% of the remaining amount if any.
(e) Basis of cost applicable for markup: The cost to which overhead is to be
applied shall be developed in accordance with Section 7.2B 7a. – e.
g. Allowance for profit: Allowance for profit is an amount to be added to the cost of
any change in contract sum, but not to the cost of change in Contract Time for
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which contractor has been compensated pursuant to the conditions set forth in
Section 7.3. It shall be limited to a reasonable amount, mutually acceptable, or if
none can be agreed upon, to an amount not to exceed the rates below:
(1) Contractor / Subcontractor markup for self-performed Work: For Contractor
or Subcontractor of any tier for work performed by their forces, 6% of the
cost developed in accordance with Section 7.2B 7a. – e.
(2) Contractor / Subcontractor markup for Work performed at lower tier: For
Contractor or Subcontractor of any tier for work performed by a
subcontractor of a lower tier, 4% of the subcontract cost developed in
accordance with Section 7.2B 7a. – h.
h. Insurance and bond premiums: Cost of change in insurance or bond premium:
This is defined as:
(1) Contractor’s liability insurance: The cost of any changes in Contractor’s
liability insurance arising directly from execution of the Change Order; and
(2) Payment and Performance Bond: The cost of the additional premium for
Contractor’s bond arising directly from the changed Work.
The cost of any change in insurance or bond premium shall be added after
overhead and allowance for profit are calculated in accordance with
subparagraph f. and g above.
C. Change Order Pricing – Unit Prices
1. Content of Owner authorization: Whenever Owner authorizes Contractor to perform
Work on a unit-price basis, Owner’s authorization shall clearly state:
a. Scope: Scope of work to be performed;
b. Reimbursement basis: Type of reimbursement including pre-agreed rates for
material quantities; and
c. Reimbursement limit: Cost limit of reimbursement.
2. Contractor responsibilities: Contractor shall:
a. Cooperate with Owner and Architect and assist in monitoring the Work being
performed. As requested by Owner or Architect, Contractor shall identify
workers assigned to the Change Order Work and areas in which they are
working;
b. Leave access as appropriate for quantity measurement; and
c. Not exceed any cost limit(s) without Owner’s prior written approval.
3. Cost breakdown consistent with Fixed Price requirements: Contractor shall submit
costs in accordance with paragraph 7.2B and satisfy the following requirements:
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a. Unit prices must include overhead, profit, bond and insurance premiums: Unit
prices shall include reimbursement for all direct and indirect costs of the Work,
including overhead, profit, bond, and insurance costs; and
b. Owner verification of quantities: Quantities must be supported by field
measurement statements signed by Owner or Architect.
D. Change Order Pricing – Time-and-Material Prices
1. Content of Owner authorization: Whenever Owner authorizes Contractor to perform
Work on a time-and-material basis, Owner’s authorization shall clearly state:
a. Scope: Scope of Work to be performed;
b. Reimbursement basis: Type of reimbursement including pre-agreed rates, if
any, for material quantities or labor; and
c. Reimbursement limit: Cost limit of reimbursement.
2. Contractor responsibilities: Contractor shall:
a. Identify workers assigned: Cooperate with Owner and assist in monitoring the
Work being performed. As requested by Owner or Architect, identify workers
assigned to the Change Order Work and areas in which they are working;
b. Provide daily timesheets: Identify on daily time sheets all labor performed in
accordance with this authorization. Submit copies of daily time sheets within 2
working days for Owner and Architect review.
c. Allow Owner or Architect to measure quantities: Leave access as appropriate
for quantity measurement;
d. Perform Work efficiently: Perform all Work in accordance with this section as
efficiently as possible; and
e. Not exceed Owner’s cost limit: Not exceed any cost limit(s) without Owner’s or
Architect’s prior written approval.
3. Cost breakdown consistent with Fixed Price requirements: Contractor shall submit
costs in accordance with paragraph 7.2B and additional verification supported by:
a. Timesheets: Labor detailed on daily time sheets; and
b. Invoices: Invoices for material.
7.3 CHANGE IN THE CONTRACT TIME
A. COP requests for Contract Time: The Contract Time shall only be changed by a Change
Order. Contractor shall include any request for a change in the Contract Time in its Change
Order Proposal.
B. Time extension permitted if not Contractor’s fault: If the time of Contractor’s performance is
changed due to an act of Force Majeure, or due to the fault or negligence of Owner or
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anyone for whose acts Owner is responsible, Contractor shall be entitled to make a request
for an equitable adjustment in the Contract Time in accordance with the following
procedure. No adjustment in the Contract Time shall be allowed to the extent Contractor’s
changed time of performance is due to the fault or negligence of Contractor, or anyone for
whose acts Contractor is responsible.
1. Notice and record keeping for Contract Time request: A request for an equitable
adjustment in the Contract Time shall be based on written notice delivered within 7
Days of the occurrence of the event giving rise to the request. If Contractor believes it
is entitled to adjustment of Contract Time, Contractor shall immediately notify Owner
and begin to keep and maintain complete, accurate, and specific daily records.
Contractor shall give Owner access to any such record and if requested, shall
promptly furnish copies of such record to Owner.
2. Timing and content of Contractor’s Notice: Contractor shall not be entitled to an
adjustment in the Contract Time for any events that occurred more than 7 Days
before Contractor’s written notice to Owner. The written notice shall set forth, at a
minimum, a description of: the event giving rise to the request for an equitable
adjustment in the Contract Time; the nature of the impacts to Contractor and its
Subcontractors of any tier, if any; and to the extent possible the amount of the
adjustment in Contract Time requested. Failure to properly give such written notice
shall, to the extent Owner’s interests are prejudiced, constitute a waiver of
Contractor’s right to an equitable adjustment.
3. Contractor to provide supplemental information: Within 30 Days of the occurrence of
the event giving rise to the request, unless Owner agrees in writing to allow an
additional period of time to ascertain more accurate data, Contractor shall
supplement the written notice provided in accordance with subparagraph 7.3B.2 with
additional supporting data. Such additional data shall include, at a minimum: the
amount of delay claimed, itemized in accordance with the procedure set forth herein;
specific facts, circumstances, and analysis that confirms not only that Contractor
suffered the delay claimed, but that the delay claimed was actually a result of the act,
event, or condition complained of, and that the Contract Documents provide
entitlement to an equitable adjustment in Contract Time for such act, event, or
condition; and supporting documentation sufficiently detailed to permit an informed
analysis of the request by Owner and Architect. Failure to provide such additional
information and documentation within the time allowed or within the format required
shall, to the extent Owner’s interests are prejudiced, constitute a waiver of
Contractor’s right to an equitable adjustment.
4. Contractor to proceed with Work as directed: Pending final resolution of any request
in accordance with this paragraph, unless otherwise agreed in writing, Contractor
shall proceed diligently with performance of the Work.
C. Contractor to demonstrate impact on critical path of schedule: Any change in the Contract
Time covered by a Change Order or based on a request for an equitable adjustment in the
Contract Time, shall be limited to the change in the critical path of Contractor’s schedule
attributable to the change of Work or event(s) giving rise to the request for equitable
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adjustment. Any Change Order Proposal or request for an adjustment in the Contract Time
shall demonstrate the impact on the critical path of the schedule. Contractor shall be
responsible for showing clearly on the Progress Schedule that the change or event: had a
specific impact on the critical path, and except in case of concurrent delay, was the sole
cause of such impact; and could not have been avoided by resequencing of the Work or
other reasonable alternatives.
D. Cost of change in Contract Time: Contractor may request compensation for the cost of a
change in Contract Time in accordance with this paragraph, 7.3D, subject to the following
conditions:
1. Must be solely fault of Owner or A/E: The change in Contract Time shall solely be
caused by the fault or negligence of Owner or A/E;
2. Procedures: Contractor shall follow the procedure set forth in paragraph 7.3B;
3. Demonstrate impact on critical path: Contractor shall establish the extent of the
change in Contract Time in accordance with paragraph 7.3C; and
4. Limitations on daily costs: The daily cost of any change in Contract Time shall be
limited to the items below, less the amount of any change in the Contract Sum the
Contractor may otherwise be entitled to pursuant to Section 7.2B 7f for any change in
the Work that contributed to this change in Contract Time:
a. Non-productive supervision or labor: cost of nonproductive field supervision or
labor extended because of delay;
b. Weekly meetings and indirect activities: cost of weekly meetings or similar
indirect activities extended because of the delay;
c. Temporary facilities or equipment rental: cost of temporary facilities or
equipment rental extended because of the delay;
d. Insurance premiums: cost of insurance extended because of the delay;
e. Overhead: general and administrative overhead in an amount to be agreed
upon, but not to exceed 3% of the Contract Award Amount divided by the
originally specified Contract Time for each Day of the delay.
PART 8 – CLAIMS AND DISPUTE RESOLUTION
8.1 CLAIMS PROCEDURE
A. Claim is Contractor’s remedy: If the parties fail to reach agreement on the terms of any
Change Order for Owner-directed Work as provided in Section 7. 1, or on the resolution of
any request for an equitable adjustment in the Contract Sum as provided in Section 7. 2 or
the Contract Time as provided in Section 7. 3, Contractor’s only remedy shall be to file a
Claim with Owner as provided in this section.
B. Claim filing deadline for Contractor: Contractor shall file its Claim within 120 Days from
Owner’s final offer made in accordance with paragraph 7. 1E, or by the date of Final
Acceptance, whichever occurs first.
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C. Claim must cover all costs and be documented: The Claim shall be deemed to cover all
changes in cost and time (including direct, indirect, impact, and consequential) to which
Contractor may be entitled. It shall be fully substantiated and documented. At a minimum,
the Claim shall contain the following information:
1. Factual statement of Claim: A detailed factual statement of the Claim for additional
compensation and time, if any, providing all necessary dates, locations, and items of
Work affected by the Claim;
2. Dates: The date on which facts arose which gave rise to the Claim;
3. Owner and A/E employee’s knowledgeable about Claim: The name of each employee
of Owner or A/E knowledgeable about the Claim;
4. Support from Contract Documents: The specific provisions of the Contract Documents
which support the Claim;
5. Identification of other supporting information: The identification of any documents and
the substance of any oral communications that support the Claim;
6. Copies of supporting documentation: Copies of any identified documents, other than
the Contract Documents, that support the Claim;
7. Details on Claim for Contract Time: If an adjustment in the Contract Time is sought:
the specific days and dates for which it is sought; the specific reasons Contractor
believes an extension in the Contract Time should be granted; and Contractor’s
analysis of its Progress Schedule to demonstrate the reason for the extension in
Contract Time;
8. Details on Claim for adjustment of Contract Sum: If an adjustment in the Contract Sum
is sought, the exact amount sought and a breakdown of that amount into the
categories set forth in, and in the detail as required by Section 7.2; and
9. Statement certifying Claim: A statement certifying, under penalty of perjury, that the
Claim is made in good faith, that the supporting cost and pricing data are true and
accurate to the best of Contractor’s knowledge and belief, that the Claim is fully
supported by the accompanying data, and that the amount requested accurately
reflects the adjustment in the Contract Sum or Contract Time for which Contractor
believes Owner is liable.
D. Owner’s response to Claim filed: After Contractor has submitted a fully documented Claim
that complies with all applicable provisions of Parts 7 and 8, Owner shall respond, in
writing, to Contractor as follows:
1. Response time for Claim less than $50,000: If the Claim amount is less than
$50,000, with a decision within 60 Days from the date the Claim is received; or
2. Response time for Claim of $50,000 or more: If the Claim amount is $50,000 or more,
with a decision within 60 Days from the date the Claim is received, or with notice to
Contractor of the date by which it will render its decision. Owner will then respond with
a written decision in such additional time.
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E. Owner’s review of Claim and finality of decision: To assist in the review of Contractor’s
Claim, Owner or Architect may visit the Project site, or request additional information, in
order to fully evaluate the issues raised by the Claim. Contractor shall proceed with
performance of the Work pending final resolution of any Claim. Owner’s written decision as
set forth above shall be final and conclusive as to all matters set forth in the Claim, unless
Contractor follows the procedure set forth in Section 8.2.
F. Waiver of Contractor rights for failure to comply with this Section: Any Claim of the
Contractor against the Owner for damages, additional compensation, or additional time,
shall be conclusively deemed to have been waived by the Contractor unless made in
accordance with the requirements of this Section.
8.2 ARBITRATION
A. Timing of Contractor’s demand for arbitration: If Contractor disagrees with Owner’s decision
rendered in accordance with paragraph 8.1D, Contractor shall provide Owner with a written
demand for arbitration. No demand for arbitration of any such Claim shall be made later
than 30 Days after the date of Owner’s decision on such Claim; failure to demand
arbitration within said 30 Day period shall result in Owner’s decision being final and binding
upon Contractor and its Subcontractors.
B. Filing of Notice for arbitration: Notice of the demand for arbitration shall be filed with the
American Arbitration Association (AAA), with a copy provided to Owner. The parties shall
negotiate or mediate under the Voluntary Construction Mediation Rules of the AAA, or
mutually acceptable service, before seeking arbitration in accordance with the Construction
Industry Arbitration Rules of AAA as follows:
1. Claims less than $30,000: Disputes involving $30,000 or less shall be conducted in
accordance with the Northwest Region Expedited Commercial Arbitration Rules; or
2. Claims greater than $30,000: Disputes over $30,000 shall be conducted in
accordance with the Construction Industry Arbitration Rules of the AAA, unless the
parties agree to use the expedited rules.
C. Arbitration is forum for resolving Claims: All Claims arising out of the Work shall be resolved
by arbitration. The judgment upon the arbitration award may be entered, or review of the
award may occur, in the superior court having jurisdiction thereof. No independent legal
action relating to or arising from the Work shall be maintained.
D. Settlement outside of arbitration to be documented in Change Order: If the parties resolve
the Claim prior to arbitration judgment, the terms of the resolution shall be incorporated in a
Change Order. The Change Order shall constitute full payment and final settlement of the
Claim, including all claims for time and for direct, indirect, or consequential costs, including
costs of delays, inconvenience, disruption of schedule, or loss of efficiency or productivity.
8.3 CLAIMS AUDITS
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A. Owner may audit Claims: All Claims filed against Owner shall be subject to audit at any
time following the filing of the Claim. Failure of Contractor, or Subcontractors of any tier, to
maintain and retain sufficient records to allow Owner to verify all or a portion of the Claim or
to permit Owner access to the books and records of Contractor, or Subcontractors of any
tier, shall constitute a waiver of the Claim and shall bar any recovery.
B. Contractor to make documents available: In support of Owner audit of any Claim,
Contractor shall, upon request, promptly make available to Owner the following documents:
1. Daily time sheets and supervisor’s daily reports;
2. Collective bargaining agreements;
3. Insurance, welfare, and benefits records;
4. Payroll registers;
5. Earnings records;
6. Payroll tax forms;
7. Material invoices, requisitions, and delivery confirmations;
8. Material cost distribution worksheet;
9. Equipment records (list of company equipment, rates, etc.);
10. Vendors’, rental agencies’, Subcontractors’, and agents’ invoices;
11. Contracts between Contractor and each of its Subcontractors, and all lower-tier
Subcontractor contracts and supplier contracts;
12. Subcontractors’ and agents’ payment certificates;
13. Cancelled checks (payroll and vendors);
14. Job cost report, including monthly totals;
15. Job payroll ledger;
16. Planned resource loading schedules and summaries;
17. General ledger;
18. Cash disbursements journal;
19. Financial statements for all years reflecting the operations on the Work. In addition,
the Owner may require, if it deems it appropriate, additional financial statements for 3
years preceding execution of the Work;
20. Depreciation records on all company equipment whether these records are
maintained by the company involved, its accountant, or others;
21. If a source other than depreciation records is used to develop costs for Contractor’s
internal purposes in establishing the actual cost of owning and operating equipment,
all such other source documents;
22. All non-privileged documents which relate to each and every Claim together with all
documents which support the amount of any adjustment in Contract Sum or Contract
Time sought by each Claim;
23. Work sheets or software used to prepare the Claim establishing the cost components
for items of the Claim including but not limited to labor, benefits and insurance,
materials, equipment, Subcontractors, all documents which establish the time
periods, individuals involved, the hours for the individuals, and the rates for the
individuals; and
24. Work sheets, software, and all other documents used by Contractor to prepare its bid.
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C. Contractor to provide facilities for audit and shall cooperate: The audit may be performed by
employees of Owner or a representative of Owner. Contractor, and its Subcontractors, shall
provide adequate facilities acceptable to Owner, for the audit during normal business hours.
Contractor, and all Subcontractors, shall make a good faith effort to cooperate with Owner’s
auditors.
PART 9 – TERMINATION OF THE WORK
9.1 TERMINATION BY OWNER FOR CAUSE
A. 7 Day Notice to Terminate for Cause: Owner may, upon 7 Days written notice to Contractor
and to its surety, terminate (without prejudice to any right or remedy of Owner) the Work, or
any part of it, for cause upon the occurrence of any one or more of the following events:
1. Contractor fails to prosecute Work: Contractor fails to prosecute the Work or any
portion thereof with sufficient diligence to ensure Substantial Completion of the Work
within the Contract Time;
2. Contractor bankrupt: Contractor is adjudged bankrupt, makes a general assignment
for the benefit of its creditors, or a receiver is appointed on account of its insolvency;
3. Contractor fails to correct Work: Contractor fails in a material way to replace or
correct Work not in conformance with the Contract Documents;
4. Contractor fails to supply workers or materials: Contractor repeatedly fails to supply
skilled workers or proper materials or equipment;
5. Contractor failure to pay Subcontractors or labor: Contractor repeatedly fails to make
prompt payment due to Subcontractors or for labor;
6. Contractor violates laws: Contractor materially disregards or fails to comply with laws,
ordinances, rules, regulations, or orders of any public authority having jurisdiction; or
7. Contractor in material breach of Contract: Contractor is otherwise in material breach
of any provision of the Contract Documents.
B. Owner’s actions upon termination: Upon termination, Owner may at its option:
1. Take possession of Project site: Take possession of the Project site and take
possession of or use all materials, equipment, tools, and construction equipment and
machinery thereon owned by Contractor to maintain the orderly progress of, and to
finish, the Work;
2. Accept assignment of Subcontracts: Accept assignment of subcontracts pursuant to
Section 5.20; and
3. Finish the Work: Finish the Work by whatever other reasonable method it deems
expedient.
C. Surety’s role: Owner’s rights and duties upon termination are subject to the prior rights and
duties of the surety, if any, obligated under any bond provided in accordance with the
Contract Documents.
D. Contractor’s required actions: When Owner terminates the Work in accordance with this
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 50 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
section, Contractor shall take the actions set forth in paragraph 9.2B and shall not be
entitled to receive further payment until the Work is accepted.
E. Contractor to pay for unfinished Work: If the unpaid balance of the Contract Sum exceeds
the cost of finishing the Work, including compensation for A/E’s services and expenses
made necessary thereby and any other extra costs or damages incurred by Owner in
completing the Work, or as a result of Contractor’s actions, such excess shall be paid to
Contractor. If such costs exceed the unpaid balance, Contractor shall pay the difference to
Owner. These obligations for payment shall survive termination.
F. Contractor and Surety still responsible for Work performed: Termination of the Work in
accordance with this section shall not relieve Contractor or its surety of any responsibilities
for Work performed.
G. Conversion of “Termination for Cause” to “Termination for Convenience”: If Owner
terminates Contractor for cause and it is later determined that none of the circumstances
set forth in paragraph 9.1A exist, then such termination shall be deemed a termination for
convenience pursuant to Section 9.2.
9.2 TERMINATION BY OWNER FOR CONVENIENCE
A. Owner Notice of Termination for Convenience: Owner may, upon written notice, terminate
(without prejudice to any right or remedy of Owner) the Work, or any part of it, for the
convenience of Owner.
B. Contractor response to termination Notice: Unless Owner directs otherwise, after receipt of
a written notice of termination for either cause or convenience, Contractor shall promptly:
1. Cease Work: Stop performing Work on the date and as specified in the notice of
termination;
2. No further orders or Subcontracts: Place no further orders or subcontracts for
materials, equipment, services or facilities, except as may be necessary for
completion of such portion of the Work as is not terminated;
3. Cancel orders and Subcontracts: Cancel all orders and subcontracts, upon terms
acceptable to Owner, to the extent that they relate to the performance of Work
terminated;
4. Assign orders and Subcontracts to Owner: Assign to Owner all of the right, title, and
interest of Contractor in all orders and subcontracts;
5. Take action to protect the Work: Take such action as may be necessary or as
directed by Owner to preserve and protect the Work, Project site, and any other
property related to this Project in the possession of Contractor in which Owner has
an interest; and
6. Continue performance not terminated: Continue performance only to the extent not
terminated
C. Terms of adjustment in Contract Sum if Contract terminated: If Owner terminates the Work
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 51 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
or any portion thereof for convenience, Contractor shall be entitled to make a request for an
equitable adjustment for its reasonable direct costs incurred prior to the effective date of the
termination, plus reasonable allowance for overhead and profit on Work performed prior to
termination, plus the reasonable administrative costs of the termination, but shall not be
entitled to any other costs or damages, whatsoever, provided however, the total sum
payable upon termination shall not exceed the Contract Sum reduced by prior payments.
Contractor shall be required to make its request in accordance with the provisions of Part 7.
D. Owner to determine whether to adjust Contract Time: If Owner terminates the Work or any
portion thereof for convenience, the Contract Time shall be adjusted as determined by
Owner.
PART 10 – MISCELLANEOUS PROVISIONS
10.1 GOVERNING LAW
Applicable law and venue: The Contract Documents and the rights of the parties herein shall be
governed by the laws of the State of Washington and the City of Renton. Venue shall be in King
County.
10.2 SUCCESSORS AND ASSIGNS
Bound to successors; Assignment of Contract: Owner and Contractor respectively bind
themselves, their partners, successors, assigns, and legal representatives to the other party
hereto and to partners, successors, assigns, and legal representatives of such other party in
respect to covenants, agreements, and obligations contained in the Contract Documents. Neither
party shall assign the Work without written consent of the other, except that Contractor may
assign the Work for security purposes, to a bank or lending institution authorized to do business in
the City of Renton. If either party attempts to make such an assignment without such consent,
that party shall nevertheless remain legally responsible for all obligations set forth in the Contract
Documents.
10.3 MEANING OF WORDS
Meaning of words used in Specifications: Unless otherwise stated in the Contract Documents,
words which have well-known technical, or construction industry meanings are used in the
Contract Documents in accordance with such recognized meanings. Reference to standard
specifications, manuals, or codes of any technical society, organization, or association, or to the
code of any governmental authority, whether such reference be specific or by implication, shall be
to the latest standard specification, manual, or code in effect on the date for submission of bids,
except as may be otherwise specifically stated. Wherever in these Drawings and Specifications
an article, device, or piece of equipment is referred to in the singular manner, such reference shall
apply to as many such articles as are shown on the drawings or required to complete the
installation.
10.4 RIGHTS AND REMEDIES
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 52 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
No waiver of rights: No action or failure to act by Owner or A/E shall constitute a waiver of a right
or duty afforded them under the Contract Documents, nor shall action or failure to act constitute
approval or an acquiescence in a breach therein, except as may be specifically agreed in writing.
10.5 CONTRACTOR REGISTRATION
Contractor must be registered or licensed: Pursuant to RCW 39.06, Contractor shall be registered
or licensed as required by the laws of the City of Renton, including but not limited to RCW 18.27.
10.6 TIME COMPUTATIONS
Computing time: When computing any period of time, the day of the event from which the period
of time begins shall not be counted. The last day is counted unless it falls on a weekend or legal
holiday, in which event the period runs until the end of the next day that is not a weekend or
holiday. When the period of time allowed is less than 7 days, intermediate Saturdays, Sundays,
and legal holidays are excluded from the computation.
10.7 RECORDS RETENTION / PUBLIC RECORDS REQUESTS
A. Six-year records retention period: The wage, payroll, and cost records of Contractor, and its
Subcontractors, and all records subject to audit in accordance with Section 8.3, shall be
retained for a period of not less than 6 years after the date of Final Acceptance.
B. Record Keeping and Reporting: Contractor shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Services provided in the
performance of this Agreement. The Contractor agrees to provide access to and copies of
any records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW).
C. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Contractor shall make a due diligent search
of all records in its possession, including, but not limited to, e-mail, correspondence, notes,
saved telephone messages, recordings, photos, or drawings and provide them to the City
for production. In the event Contractor believes said records need to be protected from
disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall
indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees,
attendant to any claim or litigation related to a Public Records Act request for which
Contractor has responsive records and for which Contractor has withheld records or
information contained therein, or not provided them to the City in a timely manner.
Contractor shall produce for distribution any and all records responsive to the Public
Records Act request in a timely manner, unless those records are protected by court order.
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 53 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
10.8 THIRD-PARTY AGREEMENTS
No third-party relationships created: The Contract Documents shall not be construed to create a
contractual relationship of any kind between: A/E and Contractor; Owner and any Subcontractor;
or any persons other than Owner and Contractor.
10.9 ANTITRUST ASSIGNMENT
Contractor assigns overcharge amounts to Owner: Owner and Contractor recognize that in actual
economic practice, overcharges resulting from antitrust violations are in fact usually borne by the
purchaser. Therefore, Contractor hereby assigns to Owner any and all claims for such
overcharges as to goods, materials, and equipment purchased in connection with the Work
performed in accordance with the Contract Documents, except as to overcharges which result
from antitrust violations commencing after the Contract Sum is established and which are not
passed on to Owner under a Change Order. Contractor shall put a similar clause in its
Subcontracts, and require a similar clause in its sub- Subcontracts, such that all claims for such
overcharges on the Work are passed to Owner by Contractor.
10.10 HEADINGS AND CAPTIONS
Headings for convenience only: All headings and captions used in these General Conditions are
only for convenience of reference and shall not be used in any way in connection with the
meaning, effect, interpretation, construction, or enforcement of the General Conditions, and do
not define the limit or describe the scope or intent of any provision of these General Conditions.
10.11 DIVERSE BUSINESS PARTICIPATION
The City of Renton encourages participation in all of its contracts by Diverse Businesses as found
in RCW Chapters 39, 43, and WAC 326. The voluntary Diverse Business goal of 26%, which is
an aggregate of: 10% Minority Business Enterprises (MBE), 6% Women Business Enterprises
(WBE), 5% Veteran-owned Business, and 5% Washington Small Businesses self- identified in the
Washington Electronic Business Solution (WEBS)
http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/WEBSRegistration.aspx.
Contractors are encouraged to meet or exceed the project goals in the advertisement by any level
of participation, regardless of category.
10.12 APPRENTICESHIP PARTICIPATION
In accordance with RCW 39.04.320, the City of Renton requires 15% apprenticeship participation
for projects estimated to cost one million dollars or more. Apprentice participation, under this
contract, may be counted towards the required percentage (%) only if the apprentices are from an
apprenticeship program registered and approved by the Washington State Apprenticeship and
Training Council (RCW 49.04 and WAC 296-05).
A. Bidders may contact the Department of Labor and Industries, Specialty Compliance
Services Division, Apprenticeship Section, P.O. Box 44530, Olympia, WA 98504-4530 by
DIVISION 00 –CONTRACTING REQUIREMENTS
CITY OF RENTON – HR TENANT IMPROVEMENTS
Section 00 72 00 – General Conditions
Contract No. CAG-22-219 00 72 00 - 54 of 54
Renton City Hall – HR Tenant Improvements January 3, 2023
phone at (360) 902-5320, and e-mail at Apprentice@Lni.wa.gov, to obtain information on
available apprenticeship programs.
B. For each project that has apprentice requirements, the contractor shall submit a
“Statement of Apprentice and Journeyman Participation” in a format approved by the
City with every request for progress payment. The Contractor shall submit consolidated and
cumulative data collected by the Contractor and collected from all subcontractors by the
Contractor. The data to be collected and submitted includes the following:
1. Contractor name and address
2. Contract number
3. Project name
END OF SECTION
DIVISION 01 – GENERAL REQUIREMENTS
RENTON CITY HALL – HR TENANT IMPROVEMENTS
Section 01 14 00 – Work Restrictions
Contract No. CAG-22-219 01 14 00 - 1
Renton City Hall – HR Tenant Improvements January 3, 2023
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
1.02 USE OF PREMISES
A. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of site
beyond areas in which the Work is indicated.
1. Unless otherwise indicated, keep roadways, building entryways, pathways and sidewalks
clear and available to Owner, the general public and emergency vehicles at all times. Do
not use these areas for parking or storage of materials.
2. Schedule deliveries to minimize disruption of ongoing Owner activities minimize space and
time requirements for storage of materials and equipment on-site.
B. Work Hours:
1. Weekdays (Monday through Friday): 75 a.m. to 5 p.m. Extended hours may be allowed with
advance owner approval.
2. Weekday Evenings (Monday through Friday) after 5 p.m. – With Advance Owner Approval
3. Weekends:
a. Saturday: 75 a.m. to 5 p.m. - With Advance Owner Approval
b. Sunday and Holidays (City of Renton official recognized): No work permitted.
1.03 NOISE CONTROL
A. Schedule loud noise generating activities (roto-hammers, core-drilling, impact tools, etc.) prior to
8 a.m.(or after 5 p.m. with advance Owner approval)
B. No noise shall be generated which is audible outside of the work area after 3:00 p.m. on
Mondays
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION (NOT USED)
END OF SECTION
© Copyright 2013, CSI,
110 S. Union St., Suite 100, Alexandria, VA 22314 Page ___ of ___ Form Version: September 2013
CSI Form 13.1A
SUBSTITUTION
REQUEST
(After the Bidding/Negotiating Phase)
Project:
To:
Re:
Substitution Request Number:
From:
Date:
A/E Project Number:
Contract For:
Specification Title:
Section: Page:
Description:
Article/Paragraph:
Proposed Substitution:
Manufacturer: Address: Phone:
Trade Name: Model No.:
Installer: Address: Phone:
History: ☐ New product ☐ 1-4 years old ☐ 5-10 years old ☐ More than 10 years old
Differences between proposed substitution and specified product:
☐ Point-by-point comparative data attached — REQUIRED BY A/E
Reason for not providing specified item:
Similar Installation:
Project: Architect:
Address: Owner:
Date Installed:
Proposed substitution affects other parts of Work: ☐ No ☐ Yes; explain
Savings to Owner for accepting substitution: ($ ).
Proposed substitution changes Contract Time: ☐ No ☐ Yes [Add] [Deduct] days.
Supporting Data Attached: ☐Drawings ☐Product Data ☐ Samples ☐ Tests ☐ Reports ☐
© Copyright 2013, CSI,
110 S. Union St., Suite 100, Alexandria, VA 22314 Page ___ of ___ Form Version: September 2013
CSI Form 13.1A
SUBSTITUTION
REQUEST
(After the Bidding/Negotiating Phase — Continued)
The Undersigned certifies:
• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.
• Same warranty will be furnished for proposed substitution as for specified product.
• Same maintenance service and source of replacement parts, as applicable, is available.
• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.
• Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become
apparent are to be waived.
• Proposed substitution does not affect dimensions and functional clearances.
• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.
• Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects.
Submitted by:
Signed by:
Firm:
Address:
Telephone:
Attachments: ☐
A/E’s REVIEW AND RECOMMENDATION
☐ Approve Substitution - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures.
☐ Approve Substitution as noted - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures.
☐ Reject Substitution - Use specified materials.
☐ Substitution Request received too late - Use specified materials.
Signed by: Date:
OWNER'S REVIEW AND ACTION
☐ Substitution approved - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures. Prepare Change
Order.
☐ Substitution approved as noted - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures. Prepare
Change Order.
☐ Substitution rejected - Use specified materials.
Signed by: Date:
Additional Comments: ☐Contractor ☐Subcontractor ☐Supplier ☐Manufacturer ☐A/E
© Copyright 2013, CSI,
110 South Union St., Suite 100, Alexandria, VA 22314
Page ___ of ___ Form Version: September 2013
CSI Form 1.5C
SUBSTITUTION
REQUEST
(During the Bidding Stage)
Project:
To:
Re:
Substitution Request Number:
From:
Date:
A/E Project Number:
Contract For:
Specification Title:
Section: Page:
Description:
Article/Paragraph:
Proposed Substitution:
Manufacturer: Address: Phone:
Trade Name: Model No.:
Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of
the request; applicable portions of the data are clearly identified.
Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its proper
installation.
The Undersigned certifies:
· Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.
· Same warranty will be furnished for proposed substitution as for specified product.
· Same maintenance service and source of replacement parts, as applicable, is available.
· Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.
· Proposed substitution does not affect dimensions and functional clearances.
· Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.
Submitted by:
Signed by:
Firm:
Address:
Telephone:
A/E’s REVIEW AND ACTION
☐ Substitution approved - Make submittals in accordance with Specification Submittal Procedures.
☐ Substitution approved as noted - Make submittals in accordance with Specification Submittal Procedures.
☐ Substitution rejected - Use specified materials.
☐ Substitution Request received too late - Use specified materials.
Signed by: Date:
Supporting Data Attached: ☐ Drawings ☐ Product Data ☐ Samples ☐ Tests ☐ Reports ☐