HomeMy WebLinkAboutREGULAR COUNCIL - 23 Feb 2015 - Agenda - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
February 23, 2015
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. Nestora Salgado Day - February 27, 2015
4.SPECIAL PRESENTATION
a. Friends of Renton Schools - Music in Our Schools Month
5.PUBLIC HEARING
a. Amendment to Six-Year Transportation Improvement Program (2015-2020 TIP)
6.ADMINISTRATIVE REPORT
7.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
8.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 2/9/2015. Council concur.
b. City Clerk submits quarterly contract list for period 10/1/2014 through 12/31/2014, and
expiration report for agreements expiring 1/1/2015 to 6/30/2015. Information.
c. Administrative Services Department recommends adopting a resolution to set the threshold for
state sales tax credit for 2015 at $4,134,000 related to the Benson Hill annexation. Council
concur. (See 10.a. for resolution.)
d. City Attorney recommends adopting an ordinance to amend RMC 1-3-3 by clarifying and
updating nuisance definitions and regulations. Refer to Public Safety Committee.
e. Community Services Department requests approval to waive golf course green fees and driving
range fees in the amount of $11,900 for the Renton, Hazen, Lindbergh and Liberty High School
golf teams for the 2015 season. Council concur.
f. Community Services Department submits CAG-14-100, Cedar River Gabion Repair project; and
requests approval of the project, commencement of a 60-day lien period, and release of
retainage in the amount of $10,398.50 to Jansen, Inc., contractor, if all required releases are
obtained. Council concur.
Page 1 of 162
g. Transportation Systems Division submits CAG-13-212, 820 Building Demolition project; and
requests approval of the project, commencement of a 60-day lien period, and release of
retainage in the amount of $13,319.62 to 3 Kings Environmental, Inc., contractor, if all required
releases are obtained. Council concur.
h. Transportation Systems Division submits CAG-14-065, NE 31st St. Culvert Repair (Replacement
Alternative – Bridge) project; and requests approval of the project, commencement of a 60-day
lien period, and release of retainage in the amount of $38,067.03 to Quigg Bros., Inc.,
contractor, if all required releases are obtained. Council concur.
i. Transportation Systems Division recommends approval of a contract with CM Design in the
amount of $157,759 for design engineering services for the Duvall Ave. NE Pavement
Preservation – NE 4th St. to NE 10th St. project. Refer to Transportation (Aviation) Committee.
j. Utility Systems Division requests a briefing on the NPDES Phase II Municipal Stormwater Permit
and Stormwater Management Program Plan. Refer to Utilities Committee.
9.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Information Technology Reorganization; Vouchers
b. Transportation (Aviation) Committee: Amend 2015-2020 Transportation Improvement Program
(TIP)*
10.RESOLUTIONS AND ORDINANCES
Resolutions:
a. Benson Hill Communities annexation sales tax credit (See 8.c.)
b. Amending 2015-2020 Transportation Improvement Program (See 9.b.)
11.NEW BUSINESS
(Includes Council Committee agenda topics; visit www.rentonwa.gov/cityclerk for more
information.)
12.AUDIENCE COMMENT
13.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA - 7TH FLOOR CONFERENCING CENTER
(Preceding Council Meeting)
February 23, 2015
Monday, 4:30 PM
Inclusion Training for Council
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY
COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 162
DenisLawProcCamationWhereas,NestoraSalgado,isanaturalizedU.S.Citizen,andanindigenousleaderimprisonedintheStateofNayarit,Mexico;andWhereas,Ms.SalgadoandthecitizensofherhometownOlinalá,intheMexicanStateofGuerrero,organizedanindigenouscommunitypoliceforcetodefendtheircommunity;andWhereas,Ms.SalgadowaselectedleaderofthecommunitypoliceforceandthereisanestablishedtraditionoflegallyrecognizingsuchgroupsinGuerrero;andWhereas,Ms.SalgadowasarrestedonAugust21,2013,andhasbeenimprisonedinamaximumsecurityfederalprisoneversince;andWhereas,onAugust29,2014,aletterwassenttoSecretaryofStateJohnKerry,urginghimtousetheresourcesoftheStateDepartmenttosecureMs.Salgado’srelease;and‘Whereas,theletterwassignedbyUSSenatorsPattyMurrayandMariaCantwellfromWashingtonState;aswellasUSRepresentativesAdamSmith,SuzanDelBene,RickLarsen,DerekKilmer,JimMcDermott,andDennyHeckfromWashingtonState;andUSRepresentativeJuanVargasfromCalifornia;Whereas,bothMexicoandtheUnitedStatesaremembersoftheOrganizationofAmericanStates(OAS)andOAShasadoptedthe“AmericanDeclarationoftheRightsandDutiesofMan”;and“Whereas,Article#1declaresthat“Everyhumanbeinghastherighttolife,libertyandthesecurityofhisperson”;andArticle#18declaresa“Righttoafairtrial,”andthat“everypersonmayresorttothecourtstoensurerespectforhislegalrights.Thereshouldlikewisebeavailabletohimasimple,briefprocedurewherebythecourtswillprotecthimfromactsofauthoritythat,tohisprejudice,violateanyfundamentalconstitutionalrights”;and1DJJMayor’sOfficeRentonCityHall•1055SouthGradyWay•Renton,Washington98057•rentonwa.gov3a. - Nestora Salgado Day - February 27, 2015Page 3 of 162
Whereas,bothMexicoandtheUnitedStatesaremembersoftheUnitedNations,andmemberstateshavepledgedthemselvestoachieve,incooperationwiththeUnitedNations,thepromotionofuniversalrespectforandobservanceofhumanrightsandfundamentalfreedoms;andU\[ow,thierefore,I,DenisLaw,MayoroftheCityofRenton,doherebyreaffirmtheprinciplesofthe“AmericanDeclarationoftheRightsandDutiesofMan,”andtheprinciplesofhumanrightspledgedbytheUnitedNations,inhonorofRentonresidentGriselRodriguez,whosemotherNestoraSalgadohasbeenincarceratedinMexicosince2013,anddeclareFebruary27,2015tobeA1estoraSatgac(oayintheCityofRenton,andIencourageallfellowcitizenstosupporttheprinciplesofhumanrightsandfundamentalfreedoms.InwitnesswhiereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis23rddayofFebruary,2015.DenisLaw,MayorCityofRenton,Washington3a. - Nestora Salgado Day - February 27, 2015Page 4 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
City of Renton Contract Lists: Signed 4th Quarter
2014 & Six-month Expiration Report
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
List of agreements signed from October 1, 2014
through December 31, 2014; List of agreements
expiring between January 1, 2015 and June 30,
2015.
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Jason A. Seth, City Clerk
Recommended Action:
None; Information only
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Fully executed in fourth quarter 2014 were 37 contracts, 31 addendums, 21 change orders, and 8 work
orders affecting 71 agreements. Six are highlighted as being over 10% and/or $100,000 of original
amount. The six-month expiration report shows 48 agreements that will expire between January 1,
2015 and June 30, 2015.
STAFF RECOMMENDATION:
None; Information only
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 5 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐07‐014 Wa State Military Department ‐ Public Assistance Grant Agreement
#E07‐752 (nov 2006 flood)
Fire $0 $0 R
Contractor: (1340) WASHINGTON STATE
12/12/2010
Supplemental DescriptionDateNumberSupp Type
Adden #3‐15 ‐ Wa State Military Dept. Time extension12/24/2014Adden #3‐15addendum
CAG‐08‐171 Horizon Distributors, Inc. ‐ Irrigation System Software Support for
Maplewood Golf Course
CS $7,462 $27,651 P
Contractor: (035250) HORIZON
09/28/2011
Supplemental DescriptionDateNumberSupp Type
Adden #2‐14 ‐ Horizon ‐ time extension and extra amount ‐
Service for Golf course irrigation software system
11/21/2014Adden #2‐14addendum
Previous Exp Date New Exp Date
10/24/2014 12/31/2017
CAG‐09‐077 Berger/Abam Engineers, Inc ‐ Update Project Definition Report for
Strander Blvd SW 27th Corridor Improvements
PW $14,000 $4,306,691 P
Contractor: (009258) BERGER/ABAM ENGINEERS INC
12/31/2009
Supplemental DescriptionDateNumberSupp Type
Adden #8‐14 ‐ Berger ABAM Engineers ‐ time extension to
3/31/2015.
12/01/2014Adden #8‐14addendum
Previous Exp Date New Exp Date
12/31/2014 03/31/2015
CAG‐09‐170 KPG, Inc. ‐ Rainier Av S ‐ S Grady Way to S 2nd Street final design
& right of way
PW $3,095,862 $4,238,427 P
Contractor: (042772) KPG INC
12/31/2012
Supplemental DescriptionDateNumberSupp Type
Adden #6‐14 ‐ KPG, Inc. ‐ Additional scope & budget for project
closeout activities & extension of time ‐ Rainier Av S & Grady
Way improvement project
10/31/2014Adden #6‐14addendum
Previous Exp Date New Exp Date
12/31/2014 03/31/2015
CAG‐11‐196 Renton School District ‐ Interlocal Agreement for the Performing
Arts Center
CS $0 $0 M
Contractor: (033166) RENTON SCHOOL DISTRICT
11/14/2014
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ Renton School District. Time extension only12/10/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
11/14/2014 11/21/2017
CAG‐11‐201 Catholic Community Services ‐ Memorandum for Cold Weather
Shelter
CS $10,000 $10,800 P
Contractor: (014310) CATHOLIC COMMUNITY SERVICES
12/31/2012
Supplemental DescriptionDateNumberSupp Type
Adden #2‐14 ‐ AES Associates, Inc. ‐ Additional lighting design11/01/2014Adden #2‐14addendum
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 1 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 6 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐12‐020 HDR Engineering, Inc. ‐ Design of access platforms, tie off points &
mitigation for H2 gas generation ‐ Maplewood WTP equipment
access & Improvements
PW $27,001 $40,486 P
Contractor: (031906) HDR ENGINEERING INC
08/01/2013
Supplemental DescriptionDateNumberSupp Type
Adden #3‐14 ‐ HDR Engineering ‐ time extension only.12/15/2014Adden #3‐14addendum
Previous Exp Date New Exp Date
12/31/2014 06/30/2015
Adden #1‐13 ‐ HDR Engineering, Inc. ‐ Addendum for increased
scope & time extension
12/31/2014Adden #1‐13addendum
Previous Exp Date New Exp Date
08/12/2013 12/31/2014
CAG‐12‐021 ICON Materials ‐ South Lake Washington Roadway Improvements
(Garden AV Widening)
PW $1,968,691 $2,178,168 P
Contractor: (036552) ICON MATERIALS INC
12/31/2013
Supplemental DescriptionDateNumberSupp Type
CO #18‐14 ‐ ICON Materials ‐ SLWRI for Type M Traffic Signal
Heads
10/07/2014CO #18‐14change
CO #19‐14 ‐ ICON Materials ‐ SLWRI pavement grinding revisions.10/07/2014CO #19‐14change
CO #20‐14 ‐ ICON Materials ‐ SLWRI signal modifications.10/07/2014CO #20‐14change
CO #21‐14 ‐ ICON Materials ‐ SLWRI luminaire height conflicts.10/07/2014CO #21‐14change
CO #22‐14 ‐ ICON Materials ‐ SLWRI credit for cracked concrete
panels.
10/07/2014CO #22‐14change
CAG‐12‐031 Misty Cove Lift Station Replacement Project Consultant contract
for Design Services. $109,144.76. Exp: 12/31/2013
PW $109,145 $165,732 P
Contractor: (068180) RH2 ENGINEERING INC
12/31/2013
Supplemental DescriptionDateNumberSupp Type
Adden #2‐14 ‐ RH2 Engineering ‐ additional work and time
extension.
12/03/2014Adden #2‐14addendum
Previous Exp Date New Exp Date
12/31/2014 12/31/2015
Adden #2‐14a ‐ RH2 Engineering ‐ changing the amount by ‐$.0112/03/2014Adden #2‐14aaddendum
CAG‐12‐040 Roth Hill Engineering, Inc ‐ 2012 Hydraulic Model Update PW $201,400 $201,400 P
Contractor: (077215) STANTEC CONSULTING SVCS INC
12/31/2013
Supplemental DescriptionDateNumberSupp Type
Adden #2a‐14 ‐ Roth Hill Engineering, LLC. ‐ Time Extension
(wrong date put in ‐ this one is correct)
11/05/2014adden 21‐14addendum
Previous Exp Date New Exp Date
06/30/2015
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 2 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 7 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐12‐077 Northwest Environmental Consulting ‐ Environmental permitting
and engineering design for Cedar River gabion basket replacement
‐ Fema funded project. $50,000.
CS $50,000 $56,500 P
Contractor: (056260) NW ENVIRONMENTAL CONSULTING
12/01/2013
Supplemental DescriptionDateNumberSupp Type
Adden #2‐14 ‐ NW Environmental Consulting ‐ Time extension
only
11/01/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
12/01/2013 11/01/2014
CAG‐12‐082 Carollo Engineers ‐ Consultant Contract for CCTV Inspection
Program Improvements. $88,880 ‐ Expiration 12/31/2013
PW $88,880 $88,880 P
Contractor: (013783) CAROLLO ENGINEERS PC
12/31/2013
Supplemental DescriptionDateNumberSupp Type
Adden #2‐14 ‐ time extension only.12/18/2014Adden #2‐14addendum
Previous Exp Date New Exp Date
12/31/2014 12/31/2015
CAG‐12‐086 EA/Blumen Consulting Group, Inc ‐ Quendall Terminals EIS
Addendum. $39,765.00 ‐ Expires: 3/31/2013
CED $39,765 $112,290 P
Contractor: (022723) EA ENGINEERING
03/31/2013
Supplemental DescriptionDateNumberSupp Type
EA/Blumen Consulting Group ‐ Continuation of work & time
extension
12/03/2014Adden #4‐14addendum
Previous Exp Date New Exp Date
12/31/2013 12/31/2014
CAG‐13‐003 Northern Pacific Construction, Design & Development, LLC. ‐ PW
Shops Building D Remodel
CS $94,522 $103,920 P
Contractor: (056071) NORTHERN PACIFIC CONSTRUCTION
12/31/2013
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ Renton Youth Advocacy Center ‐ reduction in
amount.
10/08/2014Adden #1‐14addendum
CAG‐13‐095 RH2 Engineering ‐ Mill Av S Manhole & Lift Station Fall Restraint
Project
PW $47,629 $47,629 P
Contractor: (068180) RH2 ENGINEERING INC
12/31/2014
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ RH2 Engineering ‐ Time extension only ‐Mill Av
South Manhole & Lift Station Fall Restraint Project
12/11/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
12/31/2014 12/31/2015
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 3 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 8 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐13‐149 Berschauer Phillips Construction Co. ‐ Job Order Contract ‐
indefinite delivery contract for performing small public works ‐not
to exceed $350,000 per job or 4 million in total work orders per
year (2 year with an option to extend 1 more year)
CS $0 $2,973,814 P
Contractor: (009439) FORMA CONSTRUCTION /
12/31/2015
Supplemental DescriptionDateNumberSupp Type
Work Order #21‐14 ‐ Forma Construction ‐ 200 Mill Bldg tenant
improvement (Amazing Grace Christian School)
10/17/2014WO #21‐14work order
CO #1‐14 ‐ Forma Construction (WO #14‐14) ‐ Victoria Hills Site
Pond Fencing
10/17/2014CO #1‐14change
Work Order #22‐14 ‐ Forma Construction ‐ ADA Curb Repair.10/22/2014WO #22‐14work order
Work Order #23‐14 ‐ Forma Construction ‐ Fence Relocation &
Pavement Replacement at 800 Building
10/23/2014WO #23‐14work order
Change Order #1‐14 (WO #21‐14) ‐ Forma Constructionn ‐ 200
Mill Bldg 1st Floor Remodel for AGCS
11/17/2014CO #1‐14change
Work Order #24‐14 ‐ Forma Construction ‐ Fluoride Building Roof
Repairs
11/18/2014WO #24‐14work order
Work Order #26‐14 ‐ Forma Construction ‐ City Hall Permit Area
Remodel
11/25/2014WO #26‐14work order
CO #2‐14 ‐ WO #17‐14 ‐ Forma Construction ‐ Philip Arnold
Concrete Path ‐ Certification for Release of Contract Retainage ‐
Concrete Walkway from parking lot to shelter at Philip Arnold
Concrete Path
11/26/2014CO #2‐14
WO #17‐14
change
Work Order #25‐14 ‐ Forma Construction ‐ Sunset 4‐Plex Demo11/26/2014WO #25‐14work order
Change Order #2‐14 to WO #14‐14 ‐ Forma Construction ‐ repair
damage to fence at Victoria Hills Pond SIte.
12/04/2014CO #2‐14change
Change Order #2‐14 ‐ Forma Construction (WO #11‐14) ‐ Credit
for LED lights.
12/10/2014change
Previous Exp Date New Exp Date
07/16/2015 08/16/2015
Change Order #5‐15 to Work Order #7 ‐Forma Construction ‐
Police Evidence Storage
12/12/2014CO #5‐15
WO #7
change
Work Order #28‐14 ‐ Forma Construction ‐ Mill Building CCTV12/22/2014WO #28‐14work order
Work Order #27‐14 ‐ FORMA Construction ‐ Highlands Water
Tower Shroud Removal
12/23/2014WO #27‐14work order
CAG‐13‐179 South County Area Transportation Board (SCATBd) ‐ 2014‐17
agreement. ($100 per year for 4 years)
PW $400 $400 P 12/31/2017
Supplemental DescriptionDateNumberSupp Type
12/07/2014n/a (new)
CAG‐13‐180 Eastside Transportation Partnership ‐ 2014‐17 agreement. ($100
per year for 4 years)
PW $400 $400 P 12/31/2017
Supplemental DescriptionDateNumberSupp Type
12/07/2014n/a (new)
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 4 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 9 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐13‐201 AES Associates (Eclectic Electrical Engineering) ‐ construction
design documents for lighting of Senior Activity Center & Highland
Park
CS $9,800 $10,600 P
Contractor: (001118) AES INC
06/01/2014
Supplemental DescriptionDateNumberSupp Type
Adden #3‐14 ‐ AES Associates ‐ Renton Senior Center lighting ‐
time extension only
12/03/2014Adden #3‐14addendum
Previous Exp Date New Exp Date
11/01/2014 08/01/2015
Adden #3‐14a ‐ AES Associates ‐ Renton Senior Center lighting ‐
time extension only
12/03/2014n/a (new)
CAG‐13‐203 DKS Associates ‐ Engineering Consultant Agreement for the 7th St.
& Sattuck Av Intersection Project
PW $126,528 $126,528 P
Contractor: (021454) DKS ASSOCIATES
12/13/2014
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐DKS Associates ‐ Time extension only11/06/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
12/31/2014 04/30/2015
CAG‐13‐204 WH Pacific ‐ Consultant Agreement for Wildlife Hazard Assessment PW $42,450 $42,450 P
Contractor: (091535) WHPACIFIC INC
01/31/2015
Supplemental DescriptionDateNumberSupp Type
CO #1‐14 ‐ WH Pacific, Inc. ‐ Time extension only10/06/2014CO #1‐14change
Previous Exp Date New Exp Date
01/31/2015 07/31/2015
CAG‐13‐212 3 Kings Environmental, Inc. ‐ Renton Municipal Airport 820 Building
Demolition
PW $277,491 $291,700 P
Contractor: (034784) 3 KINGS ENVIRONMENTAL INC
12/31/2014
Supplemental DescriptionDateNumberSupp Type
CO #2‐15 ‐ 3 Kings Enviromental ‐ additional work and amount.10/07/2014CO #2‐15change
CAG‐13‐213 WSDOT ‐ Local Agency Certification Acceptable Qualification
Agreement
PW $0 $0 M 12/31/2999
Supplemental DescriptionDateNumberSupp Type
12/04/2014n/a (new)
CAG‐13‐214 KPG ‐ Highlands to Boeing/Landing Pedestrian Connection Project PW $230,000 $379,223 P
Contractor: (042772) KPG INC
12/31/2015
Supplemental DescriptionDateNumberSupp Type
Adden #2‐14 ‐ KPG ‐ Add'l work for CM Services.‐10/14/2014Adden #2‐14addendum
Adden #3‐14 ‐ KPG ‐ Additional work for CM Services.10/17/2014Adden #3‐14addendum
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 5 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 10 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐13‐220 PND Engineers, Inc ‐ Engineering services for design & permitting
services to replace Riverview Park bridge
CS $196,923 $213,113 P
Contractor: (061121) PND ENGINEERS
12/31/2015
Supplemental DescriptionDateNumberSupp Type
PND Engineers, Inc. ‐ additional amount for design and
permitting for bridge replacement
10/02/2014Adden #2‐14addendum
Adden #3‐14 ‐ PND Engineers ‐ drawings and specs for electrical
connection.
12/04/2014Adden #3‐14addendum
CAG‐13‐224 Group Health ‐ Renewal of insurance contract for 2014 HR $206,775 $206,775 P
Contractor: (031770) GROUP HEALTH COOPERATIVE, OF PUGET
12/31/2014
Supplemental DescriptionDateNumberSupp Type
11/06/2014n/a (new)
CAG‐14‐005 General Mechanical, Inc. ‐ Maplewood WTP Access Platforms &
Fall Protection Improvements. 90 day contract
PW $158,556 $158,556 P
Contractor: (029381) GENERAL MECHANICAL INC
12/31/2014
Supplemental DescriptionDateNumberSupp Type
CO #1‐14 ‐ General Mechanical ‐ Time Extension only.12/19/2014CO #1‐14change
Previous Exp Date New Exp Date
12/31/2014 04/01/2015
CAG‐14‐020 BHC Consultants ‐ Engineering consultant contract for central
renton sewer interceptor reline & upsize project
PW $97,358 $97,358 P
Contractor: (009510) BHC CONSULTANTS LLC
12/31/2014
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ BHC Consultants, LLC ‐ Time extension only12/18/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
12/31/2014 12/31/2016
CAG‐14‐039 Financial Consulting Solutions Group, Inc. ‐ Water, Wastewater, &
Surface Water Comprehensive Rate Study SDC Study 2014
PW $92,295 $92,295 P
Contractor: (026050) FINANCIAL CONSULTING SOLUTIONS
12/31/2014
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ Financial Consulting Solutions Group ‐ time
extension only.
12/03/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
12/31/2014 06/30/2015
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 6 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 11 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐14‐054 Equity Builders, LLC ‐ Airport Lift Station Replacement
(WWP‐27‐3625) ($672,455.05)
PW $672,455 $778,937 P
Contractor: (024365) EQUITY BUILDERS LLC
12/31/2015
Supplemental DescriptionDateNumberSupp Type
CO #2‐14 ‐ Equity Builders, LLC. ‐ additional amount for construct
new station & abandon the existing lift station ‐ Airport Lift
Station Replacement (WWP‐27‐3625)
10/09/2014CO #2‐14change
CAG‐14‐065 Quigg Bros Inc ‐ NE 31st St Culvert Repair Project, Replacement
Alternative ‐ Bridge.
PW $652,953 $749,845 P
Contractor: (065158) QUIGG BROS. INC
12/31/2014
Supplemental DescriptionDateNumberSupp Type
Change Order #4‐14 ‐ Quigg Brothers ‐ temporary mailbox add.10/15/2014CO #4‐14change
Change Order #5‐14 ‐ Quigg Brothers ‐ removal/disposal of
contaminated soil.
10/15/2014CO #5‐14change
CAG‐14‐079 Northwest Cascade, Inc. ‐ Sunset Community Low Impact
Development Retrofit Stormwater Green Connection‐Water Main
Replacement
PW $1,101,143 $1,134,792 P
Contractor: (056232) NORTHWEST CASCADE INC
01/31/2015
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ Northwest Cascade, Inc. ‐ Additional amount for
water utility construction ‐ Sunset Community Low Impact
Development Retrofit Stormwater Green Connection
12/08/2014Adden #1‐14addendum
Change Order #2‐15 ‐ Northwest Cascade, Inc ‐ additional
amount for sanitary sewer repair.
12/16/2014CO #2‐15change
CAG‐14‐087 King Conservation District ‐ 2014 Farmer's Market Grant CS $15,000 $15,000 R 12/31/2014
Supplemental DescriptionDateNumberSupp Type
10/13/2014n/a (new)
CAG‐14‐088 Gary Merlino Construction ‐ Renton Airport Runway Blast Wall
Replacement
PW $1,252,565 $1,252,565 P
Contractor: (048830) GARY MERLINO CONST CO
12/31/2016
Supplemental DescriptionDateNumberSupp Type
10/22/2014n/a (new)
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
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8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 12 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐14‐089 A Advanced Septic Services, Inc. ‐ S. 132nd St Sewer Extension PW $213,447 $282,274 P
Contractor: (000151) A ADVANCED SEPTIC SERVICES INC
07/31/2015
Supplemental DescriptionDateNumberSupp Type
CO #1‐14 ‐ A Advanced Septic Services, Inc. ‐ Additional
quantities ‐ S. 132nd St Sewer Extension
11/19/2014CO #1‐14change
CO #2‐14 ‐ A Advanced Septic Services ‐ Additional costs ‐ S.
132nd St Sewer Extension
12/23/2014CO #2‐15change
CAG‐14‐090 Road Construction Northwest, Inc. ‐ SW 7th St/Naches Av SW
Storm System Improvement Project
PW $1,975,032 $2,013,326 P
Contractor: (068803) ROAD CONSTRUCTION NW
01/31/2015
Supplemental DescriptionDateNumberSupp Type
CO #1‐14 ‐ Road Construction NW ‐ addl'l work and time
extension to 6/1/2015.
11/25/2014CO #1‐14change
Previous Exp Date New Exp Date
01/31/2015 06/01/2015
CAG‐14‐094 Widener & Associates ‐ Environmental Support Services during
construction of NE 31st St culvert repair project ‐ Replacement
Alternative Bridge
PW $25,211 $34,601 P
Contractor: (091850) WIDENER & ASSOCIATES
10/31/2015
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐DGK, Inc. dba Widener & Associates ‐ Additional
scope & budget associated with contaminated soil & water on
the NE 31st St culvert repair project ‐ Replacement Alternative
Bridge Project
10/24/2014Adden #1‐14addendum
CAG‐14‐107 DKS Associates ‐ Engineering revisions & geotechnical evaluation
for 7th St & Shattuck Av Intersection Project.
PW $33,333 $55,897 P
Contractor: (021454) DKS ASSOCIATES
01/31/2015
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ DKS Associates ‐ potholing at 7th & Shattuck and
time extension.
10/21/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
01/31/2015 04/30/2015
Adden #2‐14 ‐ DKS Associate ‐ Supplemental for LPILE Analysis ‐
7th St & Shattuck Av S Project
12/01/2014Adden #2‐14addendum
Previous Exp Date New Exp Date
04/30/2015 04/30/2014
CAG‐14‐108 Pioneer Cable Contractors ‐ Citywide Safety Improvements Project PW $245,235 $245,235 P 12/31/2015
Supplemental DescriptionDateNumberSupp Type
11/03/2014n/a (new)
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8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 13 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐14‐110 PND Engineers ‐ Pavement Management Studay at Gene Coulon
Memorial Beach Park
CS $34,000 $34,000 P
Contractor: (061121) PND ENGINEERS
12/01/2014
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ PND Engineers ‐ time extension to 2/1/2015.12/19/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
12/01/2014 02/01/2015
CAG‐14‐112 David Evans & Associates, Inc. ‐ Engineering support services,
bridge inspection & Repair Program
PW $34,847 $70,419 P
Contractor: (020180) DAVID EVANS & ASSOCIATES INC
12/31/2015
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ David Evans & Assoc ‐ additional scope of work.11/21/2014Adden #1‐14addendum
CAG‐14‐120 Reid Middleton, Inc. ‐ Taxiway Bravo Rehabilitation ‐ South Portion PW $40,145 $50,145 P
Contractor: (066451) REID MIDDLETON INC
12/31/2014
Supplemental DescriptionDateNumberSupp Type
Adden #1‐14 ‐ Reid Middleton ‐ Additional amount and extension
of time ‐ Taxiway Bravo Rehabilitation ‐ South Portion
12/16/2014Adden #1‐14addendum
Previous Exp Date New Exp Date
12/31/2014 03/31/2015
CAG‐14‐128 Transportation Systems, Inc ‐ replace parking lot lighting at Senior
Activity Center.
CS $134,560 $134,560 P
Contractor: (082397) TRANSPORTATION SYSTEMS INC
02/27/2015
Supplemental DescriptionDateNumberSupp Type
10/02/2014n/a (new)
CAG‐14‐132 Wa Dept of Natural Resources ‐ Grant award for free labor from
WDNR
CS $0 $0 M
Contractor: (089199) DEPT OF NATURAL RESOURCES
12/31/2014
Supplemental DescriptionDateNumberSupp Type
10/17/2014n/a (new)
CAG‐14‐134 Kennedy / Jenks Consultants ‐ Maplewood WTP GAC Contractor &
Manganese Greensand Filter Media Evaulation
PW $10,002 $10,002 P
Contractor: (040676) KENNEDY/JENKS CONSULTANTS INC
03/01/2015
Supplemental DescriptionDateNumberSupp Type
10/02/2014n/a (new)
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8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 14 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐14‐135 King County Metro Transit ‐ Design and implementation of Route
101 Trnasit Corridor Improvements.
PW $0 $0 M 12/31/2015
Supplemental DescriptionDateNumberSupp Type
10/07/2014n/a (new)
CAG‐14‐136 Trenchless Pipe Repairs ‐ Ace Aviation Sewer Pipe Lining Project. PW $9,963 $9,963 P
Contractor: (082478) TRENCHLESS PIPE REPAIRS LLC
10/24/2014
Supplemental DescriptionDateNumberSupp Type
10/01/2014n/a (new)
CAG‐14‐137 RH2 Engineering ‐ replace Highlands Reservoir Site Emergency
Electrical Power Generator (WTR‐27‐03759).
PW $48,980 $48,980 P
Contractor: (068180) RH2 ENGINEERING INC
12/31/2015
Supplemental DescriptionDateNumberSupp Type
10/17/2014n/a (new)
CAG‐14‐138 WA Traffic Safety Commission ‐ MOU to provide OT funding for
LEA's participation in safety emphasis patrols ($15,700 Rev)
Police $15,700 $15,700 R 09/30/2015
Supplemental DescriptionDateNumberSupp Type
10/27/2014n/a (new)
CAG‐14‐139 Spiritridge Construction, Inc ‐ Storm drain pipe installation at
Heritage Park.
CS $9,850 $9,850 P
Contractor: (076379) SPIRITRIDGE CONSTRUCTION INC
01/31/2015
Supplemental DescriptionDateNumberSupp Type
10/17/2014n/a (new)
CAG‐14‐140 Refugee Women's Alliance ‐ 2014 CDBG Subrecipient agreement
Emergency assistance
CS $8,726 $8,726 P
Contractor: (066309) REFUGEE WOMENS ALLIANCE
12/31/2014
Supplemental DescriptionDateNumberSupp Type
10/21/2014n/a (new)
CAG‐14‐141 Domestic Abuse Women's Network (DAWN) ‐ 2014 CDBG
Subrecipient Agreement housing. $20,402.00
CS $20,402 $20,402 P
Contractor: (020390) DAWN
12/31/2014
Supplemental DescriptionDateNumberSupp Type
10/21/2014n/a (new)
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8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 15 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐14‐142 Multi‐Service Center ‐ 2014 CDBG Subrecipient agreement
Emergency Housing Assistance
CS $37,363 $37,363 P
Contractor: (076117) MULTI SERVICE CENTER
12/31/2014
Supplemental DescriptionDateNumberSupp Type
10/22/2014n/a (new)
CAG‐14‐143 Northwest Environmental Consulting ‐ provide Year 2 mitigation
monitoring of the landscape for May Creek Trail project.
CS $3,750 $3,750 P
Contractor: (056260) NW ENVIRONMENTAL CONSULTING
12/31/2014
Supplemental DescriptionDateNumberSupp Type
10/22/2014n/a (new)
CAG‐14‐144 DGK Inc. dba Widener & Associates ‐ SW 43rd ST ‐ SW Carr Rd ‐ SE
Petrovitsky Corridor Safety Project
PW $21,667 $21,667 P
Contractor: (091850) WIDENER & ASSOCIATES
12/31/2015
Supplemental DescriptionDateNumberSupp Type
10/21/2014n/a (new)
CAG‐14‐145 Bush, Roed & Hitchings, Inc. ‐ Surveying for the Renton Hill Water
Main Replacement Project 2015 & 2016
PW $90,000 $90,000 P
Contractor: (012525) BUSH, ROED & HITCHING INC
02/27/2015
Supplemental DescriptionDateNumberSupp Type
10/29/2014n/a (new)
CAG‐14‐146 KPG, Inc. ‐ Downtown Circulation Project ‐ Phase 1, Main Av S &
Bronson Way
PW $148,819 $148,819 P
Contractor: (042772) KPG INC
07/31/2015
Supplemental DescriptionDateNumberSupp Type
11/05/2014n/a (new)
CAG‐14‐147 Dahn Design ‐ Interpretive design services for signs at Riverview
Park Bridge project.
CS $13,447 $13,447 P
Contractor: (019811) DAHN DESIGN LLC
07/01/2015
Supplemental DescriptionDateNumberSupp Type
10/17/2014n/a (new)
CAG‐14‐149 Reid Instruments ‐ SCADA Radio Conversion Programming &
Testing
PW $26,530 $26,530 P
Contractor: (066450) REID INSTRUMENTS
11/15/2015
Supplemental DescriptionDateNumberSupp Type
11/19/2014n/a (new)
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8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 16 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐14‐150 WA State Military & US Dept of Home Security ‐ 2014 Emergency
Mgmt Performance Grant (EMPG)
Fire $88,167 $88,167 R 08/31/2015
Supplemental DescriptionDateNumberSupp Type
12/03/2014n/a (new)
CAG‐14‐152 Herrera Environmental Consultants, Inc. ‐ Lower Cedar River
Restoration Assessment
PW $134,976 $134,976 P
Contractor: (033887) HERRERA ENVIRONMENTAL
12/31/2015
Supplemental DescriptionDateNumberSupp Type
12/02/2014n/a (new)
CAG‐14‐153 CivilTech Engineering, Inc. ‐ Bridge Load Rating, Bridge name: NE
31st Street Bridge No. 2; number Renton‐24
PW $8,420 $8,420 P
Contractor: (016075) CIVILTECH ENGINEERING INC
03/31/2015
Supplemental DescriptionDateNumberSupp Type
12/04/2014n/a (new)
CAG‐14‐154 Application for HUD CNI Implementation Grant CED $60,000 $60,000 P
Contractor: (059246) PACIFIC DEVELOPMENT CONCEPTS
12/31/2015
Supplemental DescriptionDateNumberSupp Type
12/04/2014n/a (new)
CAG‐14‐155 Quality Business Systems/Xerox ‐ Enterprise Copier Replacement
Agreement
ASD $161,422 $161,422 P 12/31/2014
Supplemental DescriptionDateNumberSupp Type
12/09/2014n/a (new)
CAG‐14‐156 Gibbons & Riely, PLLC ‐ Appraiser/arbirator as a 3rd for ProFlight
rent determination
PW $2,500 $2,500 P 12/31/2020
Supplemental DescriptionDateNumberSupp Type
12/08/2014n/a (new)
CAG‐14‐157 Valbridge Property Advisors/Allen Brackett Shedd ‐ Arbitration for
ProFlight Aviation Property
PW $5,000 $5,000 P
Contractor: (011880) ALLEN BRACKETT SHEDD
12/31/2020
Supplemental DescriptionDateNumberSupp Type
12/08/2014n/a (new)
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 12 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 17 of 162
Contracts Fully Executed from 10/01/2014 thru 12/31/2014
Orig Contr Amt ClassCurrent AmtContract No Description Dept Expiration
CAG‐14‐158 Aspect Consulting, LLC. ‐ Geotechinical Work for the Honey Creek
& Maple Valley Slope Stability & Geologic Hazard Review Project
PW $40,000 $40,000 P
Contractor: (006070) ASPECT CONSULTING LLC
12/31/2015
Supplemental DescriptionDateNumberSupp Type
12/11/2014n/a (new)
CAG‐14‐159 PND Engineers, Inc. ‐ Consultant Agreement for professional
engineering, permitting & construction services
CS $92,465 $92,465 P
Contractor: (061121) PND ENGINEERS
12/01/2015
Supplemental DescriptionDateNumberSupp Type
12/18/2014n/a (new)
CAG‐14‐161 Berk ‐ Human Services Strategic & Funding Plan CS $34,945 $34,945 P 12/31/2015
Supplemental DescriptionDateNumberSupp Type
12/10/2014n/a (new)
LAG‐14‐005 Rainier Flight Service, LLC. ‐ 800 Ground Lease‐ 10 year (rev:
$95,680.20 per year)
PW $0 $0 R 11/01/2024
Supplemental DescriptionDateNumberSupp Type
11/01/2014n/a (new)
LAG‐14‐006 Amazing Grace Lutheran Church ‐ Leasing 1st floor of the 200 Mill
Bldg (4 years ‐ $705,279.36 over the duration of the lease)
CS $0 $0 R
Contractor: (1854) AMAZING GRACE CHRISTIAN SCHOOL
12/31/2019
Supplemental DescriptionDateNumberSupp Type
11/03/2014n/a (new)
Number of Items Processed: 97 (New Contracts : 37; Addendums: 31; Change Orders: 21; Work Orders: 8)
Number of Contracts/Leases Affected: 71
Current Contracts/$Amount Summary: Payable (61) $74,401,822 Receivable (6) $118,867 Miscellaneous (4) $0
H:\Finance\Crystal Reports\E‐Contract Management\contracts_executed.rpt
Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 13 of 13
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 18 of 162
Contracts Expiring from 1/1/2015 thru 6/30/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-13-204 WH Pacific-Consultant Agreement for Wildlife Hazard Assessment PW 42,450 42,450 P 01/31/2015
Contractor:(091535)WHPACIFIC INC
CAG-14-079 Northwest Cascade,Inc.-Sunset Community Low Impact PW 1,101,143 $1,134,792 P 01/31/2015
Development Retrofit Stormwater Green Connection-Water Main Contractor:(056232)NORTHWEST CASCADE INC
Replacement
CAG-14-090 Road Construction Northwest,Inc.-SW 7th St/Naches Av SW PW 1,975,032 $2,013,326 P 01/31/2015
Storm System Improvement Project Contractor:(068803)ROAD CONSTRUCTION NW
CAG-14-107 DKS Associates-Engineering revisions&geotechnical evaluation PW 33,333 55,897 P 01/31/2015
for 7th St&Shattuck Av Intersection Project. Contractor:(021454)DKS ASSOCIATES
CAG-14-139 Spiritridge Construction,Inc-Storm drain pipe installation at CS 9,850 9,850 P 01/31/2015
Heritage Park. Contractor:(076379)SPIRITRIDGE CONSTRUCTION INC
CAG-14-008 Renton Sailing Club-Sailing Activities&Classes at Gene Coulon CS 0 0 M 02/01/2015
Memorial Beach Park
CAG-12-041 Renton Housing Authority-Housing Opportunity Fund for CED 50,000 50,000 P 02/15/2015
Glennwood Townhomes Contractor:(067310)RENTON HOUSING AUTHORITY
CAG-14-128 Transportation Systems,Inc-replace parking lot lighting at Senior CS 134,560 $134,560 P 02/27/2015
Activity Center. Contractor:(082397)TRANSPORTATION SYSTEMS INC
CAG-14-145 Bush,Roed&Hitchings,Inc.-Surveying for the Renton Hill Water PW 90,000 90,000 P 02/27/2015
Main Replacement Project 2015&2016 Contractor:(012525)BUSH,ROED&HITCHING INC
LAG-13-005 LandingGear Works,LLC.-295 Building-month to month lease PW 15,759 15,759 R 02/28/2015
15,759)
CAG-14-134 Kennedy/Jenks Consultants-Maplewood WTP GAC Contractor& PW 10,002 10,002 P 03/01/2015
Manganese Greensand Filter Media Evaulation Contractor:(040676)KENNEDY/JENKS CONSULTANTS INC
CAG-13-068 RH2 Engineering Inc-Water&Wastewater Utility 2013/14 General PW 159,467 $188,887 P 03/31/2015
Services Contract Contractor:(068180)RH2 ENGINEERING INC
CAG-13-194 APS Survey&Mapping-Consultant Agreement to field-inventory& PW 191,851 $191,851 P 03/31/2015
map the City's municipal stormwater system Contractor:(005237)APS SURVEY&MAPPING LLC
CAG-14-153 CivilTech Engineering,Inc.-Bridge Load Rating,Bridge name:NE PW 8,420 8,420 P 03/31/2015
31st Street Bridge No.2;number Renton-24 Contractor:(016075)CIVILTECH ENGINEERING INC
CAG-13-199 WA State Dept of Ecology -Ecology Municipal Storm Water PW 170,000 $170,000 R 04/03/2015
Capacity Grant(rev:$170,000.00) Contractor:(1255)WASHINGTON STATE
CAG-14-046 Karen's Footcare Services-Footcare Service for Senior Citizens CS 900 900 P 04/25/2015
CAG-08-118 King County-2009-2011 Joint Interlocal Agreement for CDGB funds CS 0 0 M 04/30/2015
Contractor:(101227)KING CNTY HOUSING&COMM DEV
CAG-13-099 Thyssen Krupp Elevator Corporation-Elevator Maintenance for all CS 53,721 53,721 P 04/30/2015
City owned and designated elevators.$26,860.56 per year Contractor:(081355)THYSSEN KRUPP ELEVATOR
Data as of: 2/2/2015 3:07:24PM Printed: 2/2/2015 Page 1 of 3
RVAPP02\EdenReports\reports\SiteSpec\renton\linked Reports\CM\contracts_expired.rpt
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 19 of 162
Contracts Expiring from 1/1/2015 thru 6/30/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-14-018 Buno Construction,LLC.-Monterey Terrace Water Main PW 775,074 $775,074 P 05/01/2015
Replacement Project Contractor:(012164)BUNO CONSTRUCTION LLC
CAG-15-001 Otto Rosenau&Associates,Inc.-Emergency geotechnical review CS 3,000 3,000 P 05/01/2015
of unstable slopes above the Cedar River Trail Contractor:(058570)OTTO ROSENAU&ASSOCIATES INC
CAG-14-048 Benita R.Horn&Associates-Conduct Assessments,establish plan, Court 72,000 72,000 P 05/30/2015
provide support for goal of inclusive city Contractor:(009242)BENITA R HORN&ASSOCIATES
CAG-14-055 U.S.Dept of Agriculture-Waterfowl Management CS 2,230 2,230 P 05/30/2015
Contractor:(083655)USDA,APHIS;GENERAL
CAG-14-099 Herrera Environmental Consultants-Stormwater Management PW 34,856 34,856 P 05/31/2015
Program NPDES Gap Analysis Contractor:(033887)HERRERA ENVIRONMENTAL
CAG-15-017 Creative Fuel Studios(Sheila Cowley)-Consultant Agreement for Court 27,950 27,950 P 05/31/2015
graphic design services for communications division Contractor:(018968)CREATIVE FUEL STUDIOS
CAG-14-083 Sierra Pacific Construction,LLC.-Maplewood Creek/Madsen Creek PW 75,124 75,124 P 06/01/2015
Sediment Basin Cleaning Project 2014 Contractor:(074685)SIERRA PACIFIC CONSTRUCTION
CAG-14-082 Everbridge,Inc-Service Agreement for emergency notification and Fire 21,609 21,609 P 06/21/2015
conference calling serivices. Contractor:(024915)EVERBRIDGE INC
CAG-11-135 Wa Transportation-WSDOT-Rainier Av S/WSDOT Mobility Grant PW 1,500,000 $1,500,000 R 06/30/2015
1,500,000 rev)term:July 1,2011-June 30,2015 Contractor:(1340)WASHINGTON STATE
CAG-12-108 Washington State Department of Ecology-Grant Agreement for PW 644,000 $644,000 R 06/30/2015
Stormwater Retrofit($644,000 rev) Contractor:(1255)WASHINGTON STATE
CAG-12-151 Wa Dept of Ecology-Grant Agreement#G1200545 for Stormwater PW 913,000 $913,000 R 06/30/2015
grant program-HarringtonAv NE Green Connection-Proviso Contractor:(1255)WASHINGTON STATE
Funding agreement(rev:$913,000)
CAG-12-152 Wa Dept of Ecology-Grant Agreement#G1200544 for Stormwater PW 983,000 $983,000 R 06/30/2015
grant program-Proviso Funding agreement(rev:$983,000) Contractor:(1255)WASHINGTON STATE
CAG-12-153 Wa Dept of Ecology-Grant Agreement#G1200555 for Stormwater PW 615,600 $615,600 R 06/30/2015
grant program-Proviso Funding agreement(rev:$615,600) Contractor:(1255)WASHINGTON STATE
CAG-12-154 Wa Dept of Ecology-Grant Agreement#G1200560for Stormwater PW 206,000 $206,000 R 06/30/2015
grant program-Proviso Funding agreement(rev:$206,000) Contractor:(1255)WASHINGTON STATE
CAG-13-021 CH2M Hill-Sunset Terrace Regional Stormwater Facility(SWP PW 179,003 $191,620 P 06/30/2015
27-5292)$179,003-Exp:6/30/2015 Contractor:(012960)CH2M HILL ENGINEERS INC
CAG-13-023 CH2MHill Engineers,Inc.-Sunset Community Plan SSIP- PW 212,704 $359,316 P 06/30/2015
Harrington Avenue NE Green Project Contractor:(012960)CH2M HILL ENGINEERS INC
CAG-13-129 Department of Commerce-Street lights converted to LED lights- PW 500,000 $500,000 R 06/30/2015
2012 Energy efficiency grant(Rev.$500,000.00)
CAG-13-132 Wa Traffic Safety Commission-Installation of Flashing beacons at PW 7,500 7,500 R 06/30/2015
Cascade Elementary School Grant(Rev.$7,500)
Data as of: 2/2/2015 3:07:24PM Printed: 2/2/2015 Page 2 of 3
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 20 of 162
Contracts Expiring from 1/1/2015 thru 6/30/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-13-133 Wa Traffic Safety Commission-Installation of Flashing beacons at PW 15,000 15,000 R 06/30/2015
McKnight Middle School Grant(Rev.$15,000)
CAG-13-134 Wa Traffic Safety Commission-Installation of Flashing beacons at PW 7,500 7,500 R 06/30/2015
Honey Dew Elementary School Grant(Rev.$7,500)
CAG-13-195 WSDOT-Commute Trip Reduction Transportation Demand PW 81,272 81,272 P 06/30/2015
Management Implementation Agreement
CAG-13-206 Center for Children&Youth Services-Suburban KC Council MOU Court 0 0 M 06/30/2015
on Gangs Implementation Plan Contractor:(400038)CENTER FOR CHILDREN AND
CAG-14-021 KPG,Inc.-Forecasting Development Traffic Impacts in North PW 24,543 41,718 P 06/30/2015
Renton Contractor:(042772)KPG INC
CAG-14-031 Integrated Aquatics-Cedar River Monitoriing 2014 for Cedar River PW 33,778 41,056 P 06/30/2015
205 Project Contractor:(060581)INTEGRATED AQUATICS
CAG-14-049 State of Washington,Salmon Recovery Funding Board&Recreation PW 150,000 $150,000 R 06/30/2015
Conservation Office-Project agreement to improve salmon Contractor:(1340)WASHINGTON STATE
habitat
CAG-14-068 CivilTech Engineering,Inc-Engineering support services for NE 31st PW 34,999 34,999 P 06/30/2015
St Culvert Replacement Project Contractor:(016075)CIVILTECH ENGINEERING INC
CAG-14-069 Sun West Property Maintenance-Window Washingat City Hall- CS 11,300 11,300 P 06/30/2015
Quarterly Cleaning Contractor:(078998)SUNWEST PROPERTY MAINTENEANCE
CAG-14-075 Widener&Associates-environmental services for S 7th St& PW 11,734 11,734 P 06/30/2015
Shattuck Av Intersection Project.Contractor:(091850)WIDENER&ASSOCIATES
CAG-14-077 Reid Instruments-2014 Water Telemetry SCADA Upgrades for PW 56,320 56,320 P 06/30/2015
Water facilities Contractor:(066450)REID INSTRUMENTS
CAG-14-081 Universal Field Services,Inc.-Right of Way services for the Logan PW 18,425 23,039 P 06/30/2015
Av N(N.Airport Way to N 6th St)Improvement Projects Contractor:(084350)UNIVERSAL FIELD SERVICES INC
Number of Contracts/Leases: 48 Expired Contract Amt: Payable $9,771,516 Receivable $5,727,359 Miscellaneous $0
Data as of: 2/2/2015 3:07:24PM Printed: 2/2/2015 Page 3 of 3
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt
8b. - City Clerk submits quarterly contract
list for period 10/1/2014 through Page 21 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Annexation Sales Tax Credit
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
Resolution
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Jamie Thomas, ASD Finance Director, x-6929
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Each year by March 1st, the City of Renton must report annexation related costs to the State of
Washington to request state sales tax credit funding to assist with annexation. RCW 82.14.415 provides
that cities may impose sales and use tax as a credit against the state sales and use tax to provide for
assistance with these annexation-related costs. This resolution certifies the actual net costs to serve
the Benson Hill Annexation area for the State’s previous fiscal year ended June 30, 2104, and sets the
funding threshold for the State's next fiscal year starting July 1, 2015, and that the sales tax credit of
one-tenth of one percent (0.1%) be continued during this period.
STAFF RECOMMENDATION:
Approve the resolution adopting the Annexation Sales Tax Credit.
8c. - Administrative Services Department
recommends adopting a resolution to set Page 22 of 162
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
CITY OF RENTON TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW
82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO
ANNEXATIONS.
WHEREAS, state law authorizes the reallocation of the sales tax already collected by the
state to be remitted to the City to assist with funding the costs of certain newly annexed areas;
and
WHEREAS, in accordance with Chapter 35A.14 RCW, the Council called for a special
election to be held, at which election the question of annexation was presented to the voters of
the Benson Hills Annexation Area; and
WHEREAS, the notice of intention to annex was filed with the King County Boundary
Review Board and subsequently approved; and
WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of
the people in the annexation area; and
WHEREAS, King County Elections certified that the annexation had been approved by
voters; and
WHEREAS, following a favorable vote on the annexation proposition, the Council
adopted its Ordinance annexing said Benson Hill Communities Annexation Area effective March
1, 2008, an annexation area that has a population greater than ten thousand (10,000) people;
and
8c. - Administrative Services Department
recommends adopting a resolution to set Page 23 of 162
RESOLUTION NO. _______
2
WHEREAS, the Council finds that the true and actual net costs to provide municipal
services to the annexation area totaled Three Million Eight Hundred and Fifty‐Five Dollars
($3,000,855) for the City’s fiscal year 2013 and the State’s fiscal year July 1, 2013, to June 30,
2014; and
WHEREAS, the Council finds and determines that the projected net costs to provide
municipal services to the annexation area exceeds Four Million One Hundred Thirty‐Four
Thousand Dollars ($4,134,000) for the City’s fiscal year 2015 and the State’s fiscal year July 1,
2015, to June 30, 2016; and
WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances
of this annexation, to impose a sales and use tax, with that tax being a credit against the state
tax;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Council does hereby determine the threshold amount in providing
municipal services to the Benson Hill Communities Annexation Area is Four Million One
Hundred Thirty‐Four Thousand Dollars ($4,134,000) and that a tax rate of one‐tenth percent
(0.1%) shall be continued during the State’s fiscal year starting July 1, 2015, to assist the City in
providing municipal services to the area.
SECTION III. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directions of this Resolution.
8c. - Administrative Services Department
recommends adopting a resolution to set Page 24 of 162
RESOLUTION NO. _______
3
SECTION IV. This Resolution shall take effect and be in full force upon passage and
signatures hereon.
PASSED BY THE CITY COUNCIL this ______ day of ___________________, 2015.
______________________________
Jason Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of ___________________, 2015.
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
RES.1661:2/17/15:scr
8c. - Administrative Services Department
recommends adopting a resolution to set Page 25 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Ordinance Amending RMC 1-3-3
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
Ordinance
Submitting Data: Dept/Div/Board:
City Attorney
Staff Contact:
Garmon Newsom II, x6487
Recommended Action:
Refer to Public Safety Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
This ordinance is necessary to amend RMC 1-3-3, Nuisances, to clarify the concepts of and application
of notice, nexus, what constitutes an emergency, and the presumption of knowledge.
STAFF RECOMMENDATION:
Adopt the ordinance amending RMC 1-3-3.
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 26 of 162
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
1‐3‐3 OF CHAPTER 3, REMEDIES AND PENALTIES, OF TITLE I (ADMINISTRATIVE)
OF THE RENTON MUNICIPAL CODE, BY CLARIFYING AND UPDATING NUISANCE
DEFINITIONS AND REGULATIONS.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Subsection 1‐3‐3.A, Purpose, of Chapter 3, Remedies and Penalties, of
Title I (Administrative) of the Renton Municipal Code, is amended as follows:
A. Purpose: Unlawful, unkempt, unsafe, unsanitary, improperly maintained
premises, properties, sidewalks and easements, premises where illegal and/or
code violating conduct occur, and nuisances and chronic nuisance properties
within the City, create potentially grave habitability, health, safety, sanitation,
and welfare concerns for the City, its residents and guests, and for the value and
economic well‐being of the premises and properties and premises and/or
property owners in Renton.
These nuisances are a financial burden on the City because repeated calls
for service, complaints or requests for investigations and/or inspections of
suspected nuisances require the time and resources of the City administration,
the Renton Police Department, the City Attorney Department and the court.
Therefore, it is the purpose and intent of the City, in enacting this Chapter, to
ameliorate nuisances and hold those persons responsible criminally and
financially accountable.
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an ordinance to amend RMC 1-3-3 by Page 27 of 162
ORDINANCE NO. ________
2
The purpose of this Chapter is to provide the City’s representatives with
the necessary powers to prevent, remedy and/or abate nuisances and to charge
those responsible for the abatement costs. This Chapter is a reasonable and
proper exercise of the City’s police power with a rational relationship toward
fostering or preserving the public peace, safety, health, morals or welfare
(consistent with and as explained in County of Spokane v. Valu‐Mart, 69 Wn.2d
712, 719‐720; 419 P.2d 993 (1966)), and it shall be liberally construed to effect
this purpose. This Chapter’s remedies are not exclusive and remedies available
under federal, state or local law may also apply.
Consistent with RCW 35.80.030(7) (entitled Permissible Ordinances –
Appeal), the City of Renton is (a) prescribing minimum standards for the use and
occupancy of dwellings throughout the municipality or county, (b) prescribing
minimum standards for the use or occupancy of any building, structure, or
premises used for any other purpose, (c) preventing the use or occupancy of any
dwelling, building, structure, or premises, that is injurious to the public health,
safety, morals, or welfare, and (d) prescribing punishment for the violation of
any provision of such ordinance. Renton’s authority includes but is not limited to
RCW 35A.21.160 which grants to code cities “all of the powers of which any city
of any class may have” and RCW 35.22.280(30) which permits a city to declare
and abate nuisances, and to impose fines upon those responsible for nuisances.
SECTION II. Subsection 1‐3‐3.B.1, “Abate”, of Chapter 3, Remedies and Penalties, of
Title I (Administrative) of the Renton Municipal Code, is amended as follows:
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 28 of 162
ORDINANCE NO. ________
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1. “Abate” means to clean, eliminate, remove, repair or otherwise
remedy a condition that amounts to a nuisance under this Chapter by such
manner, means, and to the extent as an Administrator or law enforcement
officer determines is reasonably necessary to protect the general health, morals,
safety and welfare of the City of Renton, and/or its citizens or guests.
SECTION III. Subsection 1‐3‐3.B.4, “Calls for service”, of Chapter 3, Remedies and
Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
4. “Calls for service” means calls or communications to 911, including
but not limited to Valley Communications, and/or calls or communications
directly to the Renton Police Department or one of its officers, or the viewing of
an offense by an officer. Calls for service, as that term is used in the definition of
“chronic nuisance premises,” does not include incidents that have no nexus to or
that are unrelated to the chronic nuisance premises, its resident(s), owner(s),
guests, patrons, or calls for general information.
SECTION IV. Subsection 1‐3‐3.B.5.b, of Chapter 3, Remedies and Penalties, of Title I
(Administrative) of the Renton Municipal Code, is amended as follows:
b. Any action against a “chronic nuisance premises” and/or its
owner, managing agent or person in control for a violation under subsection
RMC 1‐3‐3.B.5.a.i of this Section does not preclude the use of those nuisances or
criminal activities to find a violation of subsection RMC 1‐3‐3.B.5.a.ii or iii of this
Section; and a violation under subsection RMC 1‐3‐3.B.5.a.i and/or ii of this
Section does not preclude the use of those nuisances or criminal activities to find
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 29 of 162
ORDINANCE NO. ________
4
a violation of subsection RMC 1‐3‐3.B.5.a.iii of this Section as long as all of the
nuisances or criminal activities occurred during the applicable time period. If any
of the incidents that make up a “chronic nuisance” constitute a criminal offense,
the incident may be charged separately as a criminal offense.
SECTION V. Subsection 1‐3‐3.B.6, “Criminal violation”, of Chapter 3, Remedies and
Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
6. “Criminal violation” means any violation punishable under RCW
9A.20.021(2) or (3) (Maximum sentences for crimes committed July 1, 1984, and
after) as it currently exists or is hereafter amended.
SECTION VI. Subsection 1‐3‐3.B.10, “Drug‐related activity”, of Chapter 3, Remedies
and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
10. “Drug‐related activity” means any activity at a premises that
violates Chapter 69.41 RCW (Legend Drugs), Chapter 69.50 RCW (Uniform
Controlled Substances Act), Chapter 69.51A (Medical Marijuana) or 69.52 RCW
(Imitation Controlled Substances), Chapter 69.53 RCW (Use of Buildings for
Unlawful Drugs) or any applicable federal, state or local law regulating the same
general subject‐matter, as it currently exists or is hereafter amended.
SECTION VII. Subsection 1‐3‐3.B.11, “Emergency”, of Chapter 3, Remedies and
Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
11. “Emergency” means any situation which an Administrator or law
enforcement reasonably believes requires immediate action to prevent or
eliminate an immediate threat to public health, morals, safety, or welfare of
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 30 of 162
ORDINANCE NO. ________
5
persons or property in the City of Renton, or to evaluate a condition immediately
after a life‐threatening or actual loss of life situation has occurred.
SECTION VIII. Subsection 1‐3‐3.B.13, “Gross misdemeanor”, of Chapter 3, Remedies
and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
13. “Gross misdemeanor” means any criminal violation punishable
under RCW 9A.20.021(2), as it currently exists or is hereafter amended.
SECTION IX. Subsection 1‐3‐3.B.17, “Misdemeanor”, of Chapter 3, Remedies and
Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
17. “Misdemeanor” means any criminal violation punishable under
RCW 9A.20.021(3), as it currently exists or is hereafter amended.
SECTION X. The first sentence of subsection 1‐3‐3.B.19, “Nuisance”, of Chapter 3,
Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as
follows:
19. “Nuisance” (also referred to herein as or “nuisance violation”)
means but is not limited to:
SECTION XI. Subsection 1‐3‐3.B.19.d, of Chapter 3, Remedies and Penalties, of Title I
(Administrative) of the Renton Municipal Code, is amended as follows:
d. Violation of any section of the RMC identified as unlawful and/or
a nuisance under Development Regulations (RMC Title IV), Finance and Business
Regulations (RMC Title V), Police Regulations (RMC Title VI), Health and
Sanitation (RMC Title VIII), Public Ways and Property (RMC Title IX), Traffic (RMC
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 31 of 162
ORDINANCE NO. ________
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Title X), or public health or morals ordinance or criminal law, as it currently exists
or is hereafter amended;
SECTION XII. Subsection 1‐3‐3.B.19.e, of Chapter 3, Remedies and Penalties, of Title I
(Administrative) of the Renton Municipal Code, is amended as follows:
e. Anything defined by RCW 7.48.140 (Public nuisances
enumerated), Chapter 7.48A RCW (Moral nuisances), or which constitutes a
misdemeanor under RCW 9.66.010 (Public nuisance) or RMC 6‐18‐11 (Breach of
the Public Peace), as it currently exists or is hereafter amended;
SECTION XIII. Subsection 1‐3‐3.B.19.g.iii, Dumping in Waterways, of Chapter 3,
Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as
follows:
iii. Dumping in Waterways: Any violation of RMC 6‐14‐10 (Litter
in Lakes and Fountains), WAC 332‐30‐117.6 (Waterways), WAC 332‐30‐139.3
(Marinas and moorages), WAC 332‐30‐163.9, 10 and 13 (River management),
WAC 332‐30‐166.1 and 2 (Open water disposal sites), WAC 332‐30‐171.4
(Residential uses on state‐owned aquatic lands), or any dumping of materials,
waste, chemicals, or other substances in or near waterways, as it currently exists
or is hereafter amended;
SECTION XIV. Subsection 1‐3‐3.B.22, “Person in control”, of Chapter 3, Remedies and
Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
22. “Person in control” means any person who possesses, or has control
over the premises, or who is responsible for creating, maintaining or permitting
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 32 of 162
ORDINANCE NO. ________
7
the nuisance, whether as owner, tenant, occupant, or otherwise. There may be
more than one person in control for purposes of this Chapter. (“Possess” in this
context means to live in, or stay at a premises, and/or to literally possess or have
their name on a title, deed, mortgage or an agreement related to the
premises.) If the person in control is not the legal owner, the person in control
and owner are both jointly liable for any chronic nuisance. Both the owner and
person in control are subject to the provisions and remedies of this Chapter.
Application of this Chapter against one party does not preclude application to
another party who is an owner or person in control of a chronic nuisance
premises. There is a presumption that a person in control is aware of or has
knowledge of the condition at a premises as well as whether there are any
nuisances or chronic nuisances at the premises. This presumption may be
rebutted by substantiated proof of a serious incapacitating health concern or
serious mental defect.
SECTION XV. Subsection 1‐3‐3.B.27.a, of Chapter 3, Remedies and Penalties, of Title I
(Administrative) of the Renton Municipal Code, is amended as follows:
a. Which has been damaged, or is decaying or falling by:
i. Any cause including but not limited to fire, uncommon neglect,
water, weather, or earth movement, general disrepair, instability, structural
defects, defects increasing the hazards of fire, accidents, or other calamities,
inadequate ventilation and uncleanliness, inadequate electrical, natural gas,
water or sanitary facilities, inadequate drainage, overcrowding, and
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 33 of 162
ORDINANCE NO. ________
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ii. Which is not fit for occupancy, or
iii. Due to other conditions which are inimical to the health and
welfare of the City of Renton’s residents.
SECTION XVI. Subsection 1‐3‐3.B.27.f, of Chapter 3, Remedies and Penalties, of Title I
(Administrative) of the Renton Municipal Code, is deleted in its entirety.
SECTION XVII. Subsection 1‐3‐3.C.1, of Chapter 3, Remedies and Penalties, of Title I
(Administrative) of the Renton Municipal Code, is amended as follows:
1. In control of a premises to permit, suffer, maintain, carry on or allow
upon such premises or any portion of the premises thereof:
a. A nuisance; or
b. A chronic nuisance premises. If the person in control is not the
legal owner, the person in control and owner are both jointly liable for any
chronic nuisance. Both the owner and person in control are subject to the
provisions and remedies of this Chapter. Application of this Chapter against one
party does not preclude application to another party who is an owner or person
in control of a chronic nuisance premises.
SECTION XVIII. Subsection 1‐3‐3.D, Prosecution and Penalties, of Chapter 3,
Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as
follows:
D. Prosecution And Penalties: When an Administrator or law enforcement
officer in consultation and with the approval of a the City Attorney’s Office
prosecutor determines that a nuisance, chronic nuisance, or chronic nuisance
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 34 of 162
ORDINANCE NO. ________
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premises exists, or that a chronic nuisance or a nuisance that also constitutes
criminal conduct has occurred or is occurring, the City may issue a criminal
citation to the person in charge of the chronic nuisance property and/or to any
person involved in the chronic nuisance or nuisance. If the person in charge is
someone other than the owner, the City should attempt to notify the owner,
based on the address on file with the King County Assessor, about the nature of
the nuisance and file criminal charges against person(s) in charge. The City
prosecutor’s approval shall not be an element of the offense or a basis for
appeal.
1. The City may issue a criminal citation when appropriate, including but
not limited to the following circumstances:
a. When an emergency exists; or
b. When a chronic nuisance occurs; or
c. When the nuisance cannot be quickly remedied by voluntary
correction; or
d. When the person in charge knows or reasonably should have
known that the nuisance violates a City rule, regulation or ordinance; or
e. The person in charge refuses to communicate, cooperate with the
City in correcting the nuisance, or is unavailable to the City.; or
f. When a nuisance that constitutes a crime has occurred or is
occurring.
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 35 of 162
ORDINANCE NO. ________
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2. The violation of any of the provisions listed above is a misdemeanor
and may result in criminal prosecution in addition to possible administrative or
civil penalties or costs.
3. Each such person shall be guilty of a separate offense for each and
every day during any portion of which any violation of any provision of the RMC
is committed, continued, or permitted by any such person, and such person shall
be punished accordingly and to the full extent of the law.
a. The first criminal violation shall have a mandatory minimum
sentence of five (5) days in jail without the option of electronic home detention,
and the minimum penalty for the first violation shall be five hundred dollars
($500), not including costs, court costs, fees, and assessments; however, if such
person brings the property into full compliance as determined by the prosecutor,
the court shall have the authority, at the prosecutor’s request, to impose a
deferred or suspended sentence in lieu of the mandatory minimum sentence of
five (5) days in jail;
b. The second criminal violation shall have a mandatory minimum
sentence of fifteen (15) days in jail without the option of electronic home
detention, and the minimum penalty for the second violation shall be six
hundred twenty‐five dollars ($625), not including costs, court costs, fees, and
assessments;
c. The third criminal violation for any individual shall have a
mandatory minimum sentence of thirty (30) days in jail without the option of
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 36 of 162
ORDINANCE NO. ________
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electronic home detention, and the minimum penalty for the third violation shall
be seven hundred fifty dollars ($750), not including costs, court costs, fees, and
assessments; and
d. All other criminal violations shall have a mandatory minimum
sentence of forty‐five (45) days in jail without the option of electronic home
detention, and the minimum penalty shall be one thousand dollars ($1,000), not
including costs, court costs, fees, and assessments.
4. Penalties Against The Person In Control: A person in control of a
premises, including but not limited to landlords, property owners, business
owners, and property managers, shall ensure that its the premises, rental or
leased property is not used for criminal conduct. The failure to eliminate or
prevent chronic criminal conduct or chronic criminal use of a premises
committed by a tenant, guest, owner or a person in charge on premises may
result in a criminal citation to the owner and/or person in control. A person in
control a premises is presumed to know what is occurring in, on, or around the
premises. Additional notice is not required. However, if a person in control is
notified by the City or by law enforcement that criminal conduct has occurred on
the premises, the person in control shall take reasonable steps to reduce the
likelihood that criminal conduct will reoccur on the premises.
a. When possible, notification should include the following:
i. The name and address of the person in control;
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 37 of 162
ORDINANCE NO. ________
12
ii. The name or names of any the persons who were responsible
for the nuisance;
iii. The day(s) of the nuisance;
iv. The street address or other description sufficient for
identification of the premises or property upon or within which the nuisance has
occurred or is occurring; and
v. A concise description of the nuisance and a reference to the
violated law, ordinance, rule or regulation.
vi. A failure to take reasonable steps shall constitute nuisance.
b. The notification may be provided whenever the law enforcement
officer has at least a reasonable suspicion that criminal conduct has occurred on
the rental property.
c. Notice is deemed provided when it is personally served or served
by certified mail to the last known address of the person(s) in charge, landlord,
and/or owner of the premises or rental housing or property.
d. It shall be a misdemeanor for:
i. A person in control;
ii. To permit, allow, maintain, fail to eliminate nuisances and/or
six (6) calls for service that have occurred or exist during any sixty (60)‐day
period, ten (10) or more calls for service that have occurred or exist during any
one hundred and eighty (180)‐day period, or fourteen (14) or more calls for
service that have occurred or exist during any twelve (12)‐month period; and
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 38 of 162
ORDINANCE NO. ________
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iii. After being sent notice by an Administrator or law
enforcement officer.
iv.b. It shall be an affirmative defense that the person in control
must plead and prove beyond a preponderance of the evidence that (a) the
person has taken reasonable steps to reduce the likelihood that criminal conduct
will occur in or on the premises or rental housing or property, as or consistent
with the conditions provided in subsection RMC 1‐3‐3.F.8 of this Section, or (b)
had no knowledge of, was not in contempt of court, and will immediately abate
any such nuisance that may exist.
SECTION XIX. Subsection 1‐3‐3.F.1, Applicability, of Chapter 3, Remedies and
Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows:
1. Applicability: After a conviction or finding of guilt for a violation of
this Section of the code or any criminal RCW or RMC code, the City of Renton
may abate or request that the person in control abate the premises. The
conviction or finding of guilt is sufficient to satisfy due process requirements and
to establish that a nuisance is exists or has occurred at the referenced premises.
SECTION XX. Subsection 1‐3‐3.F.5, Voluntary Abatement Agreement, of Chapter 3,
Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as
follows:
5. Voluntary Abatement Agreement: It is a contract between the City
and at least one (1) person in control where such person agrees to abate the
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 39 of 162
ORDINANCE NO. ________
14
nuisance within a specified time and according to specified conditions, in
exchange, if successful, for not having a nuisance or criminal action initiated.
SECTION XXI. This ordinance shall be effective upon its passage, approval, and thirty
(30) calendar days after publication.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2015.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2015.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1851:12/4/14:scr
8d. - City Attorney recommends adopting
an ordinance to amend RMC 1-3-3 by Page 40 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
High School Golf Teams - Fee Waiver
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
High school requests
Fee Waiver Request form
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Kelly Beymer - ext. 6617
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 11,900 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Authorize a fee waiver for green fees and driving range fees at Maplewood Golf Course associated with
the Renton, Lindbergh, Hazen and Liberty High school golf teams. This supports the continued
reciprocal facility use through the Recreation Division, Community Services Dept.
The Maplewood Golf Course requires community service involvement from the golf team members
which includes; repairing fairway divots and ball marks on the greens, picking up garbage in the range
and on the golf course, and sanding and seeding tee boxes and fairways.
STAFF RECOMMENDATION:
Approve fee waiver for Renton, Hazen, Lindbergh and Liberty High School golf teams for the 2015
season.
8e. - Community Services Department
requests approval to waive golf course Page 41 of 162
H/Golf/Manager/Agenda-Committee-Issue-parkboard/fee waiver request hs summer12
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council
via the Community Services Committee.
Name of Group:Renton, Lindbergh, Hazen and Liberty High School Golf Teams
Group Contact Person: Loren Krogstad (Liberty) Contact Number: 425-437-4807
Brian Kaelin (RSD) 425-204-2423
Date of Event:Aug. 24, 2015 – Oct. 31, 2015 Number in Party:48
Location:Maplewood Golf Course
Type of Event:High School Golf Teams – practice and matches
Staff Contact Name/Telephone:_Kelly Beymer – 430-6617 or Mike Toll ext. 6805 _
What is the total cost of the rental and applicable fees?Approx. $11,900
What is the cost of the fee waiver or reduction requested?$11,900
Describe event and explain reduction or waiver of fees:
To promote golf in the Renton/Issaquah school districts and continue the
relationship between high schools and the Community Services Dept. i.e., inter-local
agreement through the Recreation Division.
In addition, golf course staff coordinates community service involvement with approved
teams to assist the golf course with repairing divots, picking up garbage, and sanding
and seeding of fairways and tee boxes.
Staff Recommendation:Approve fee waiver for Renton, Lindbergh, Hazen and
Liberty High School golf team for their 2015 - 16 season.
8e. - Community Services Department
requests approval to waive golf course Page 42 of 162
DEPARTMENT OF LEARNING AND TEACHING
ATHLETICS OFFICE
425.204.2423 (phone)
425.204.2327 (fax)
Launching Learning to Last a Lifetime
300 Southwest 7th Street, Renton, Washington 98057-2307 | p.425.204.2423 | f.425.204.2327
www.rentonschools.us
January 4, 2015
Maplewood Golf Course
Attn: Kelly Beymer
4050 Maple Valley Highway
Renton, WA 98058
To Whom It May Concern,
Hazen, Lindbergh, and Renton High would like to use the Maplewood Golf Course as their home course for the
2015-2016 WIAA golf season. Renton School District teams have used the Maplewood facility for the past
several years as part of the reciprocal agreement between the District and the City, and we would like to
continue this partnership. We feel that the use of this facility promotes the sport of golf to our student-athletes
and ultimately benefits all parties.
The first practice for the 2015-2016 season is scheduled for Monday, August 24th and we are requesting similar
practice arrangements as we’ve had in the past.
Requested match dates for Seamount League matches are as follows:
1.Tuesday, September 15th- Highline-Evergreen-Tyee vs. Hazen
2.Tuesday, September 22nd-Highline-Evergreen-Tyee vs. Renton-Lindbergh
3.Thursday, September 24th-Foster vs. Renton-Lindbergh
4.Tuesday, September 29th-Renton-Lindbergh vs. Hazen
5.Thursday, October 2nd-Hazen vs. Renton-Lindbergh
6.Tuesday, October 6th-Kennedy vs. Renton-Lindbergh
7.Thursday, October 8th-Foster vs. Hazen
8.Tuesday, October 13th-Kennedy vs. Hazen
9.Thursday, October 15th-Hazen vs. Renton-Lindbergh
Please let me know whether or not the proposed practice arrangements/match dates will work ASAP. If you
have any questions or concerns as you review this information please feel free to contact my office at 425-204-
2423. Thank you for your consideration and we’ll look forward to hearing back from you.
Sincerely,
Brian Kaelin
Brian Kaelin
Director of Athletics
Renton School District
425-204-2423
brian.kaelin@rentonschools.us
8e. - Community Services Department
requests approval to waive golf course Page 43 of 162
cc: City of Renton Parks Department
8e. - Community Services Department
requests approval to waive golf course Page 44 of 162
Liberty High School
16655 SE 136th, Renton, WA 98059
phone: (425) 837-4800 • fax: (425) 837-4905
www.liberty.issaquah.wednet.edu
Josh Almy, Principal • Sean Martin, Assistant Principal • Erin McKee, Assistant Principal
January 15, 2015
Maplewood Golf Course
Attn: Kelly Beymer
City of Renton
4050 Maple Valley Hwy
Renton, WA 98058
To Whom It May Concern:
The Liberty High School Girls Golf program is again requesting the use of Maplewood Golf Course as their
home course for both practices and matches for the 2015 spring season.
The season begins on March 2, 2015 and ends officially on May 28 of 2015. In the past, Liberty High School
and Maplewood Golf Course have partnered this way and have done so for several years. We at Liberty feel
very fortunate to have access to such a beautiful and well-managed course and are excited to continue the
partnership.
Michelle Warlick will again be coaching our Girls Golf team and is excited to continue the relationship with
Maplewood. She and I both feel that the use of Maplewood as our home course provides us with so many
benefits, one of the most important being the proximity to our school so that our athletes can travel to and from
the course in a timely and safe manner.
Liberty High School and the Issaquah School District are very much appreciative of the opportunity to partner
with Maplewood Golf Course. The experience that our student-athletes gain by practicing and competing at
this facility is extremely valuable and we thank you for your consideration.
Thank you for your time.
Sincerely,
Loren Krogstad
Athletic Director
Liberty High School
(425)837-4807
krogstadl@issaquah.wednet.edu
8e. - Community Services Department
requests approval to waive golf course Page 45 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Cedar River Gabion Repair - Retention Pay
Application
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
Notice of Completion
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Todd Black, x-6571
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ 10,398.50 Transfer Amendment: $N/A
Amount Budgeted: $ 295,620.28 Revenue Generated: $N/A
Total Project Budget: $ 295,620.28 City Share Total Project:
$
12.5% of total project
funding
SUMMARY OF ACTION:
The Community Services Department submits CAG-14-100, Cedar River Gabion Repair, for release of
retainage. Work was started on July 31, 2014 and was completed on September 15, 2014. The
contractor, Jansen, Inc., completed the terms of their contract by repairing approximately 400 linear feet
of rock filled gabions along the Cedar River.
STAFF RECOMMENDATION:
Approve the project, and release the retained amount of $10,398.50. All required lien releases have
been obtained.
8f. - Community Services Department
submits CAG-14-100, Cedar River Gabion Page 46 of 162
8f. - Community Services Department submits CAG-14-100, Cedar River Gabion Page 47 of 162
8f. - Community Services Department submits CAG-14-100, Cedar River Gabion Page 48 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
820 Building Demolition Project Closeout – 3
Kings Environmental, Inc. (CAG 13-212)
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
Issue Paper
Final Pay Estimate
Notice of Completion of Public Works Contract
Letter of Physical Completion
Certification for Release of Contract Retainage
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Jonathan Wilson, Airport Manager, extension 7477
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 291,699.73 Transfer Amendment: $
Amount Budgeted: $ 522,433 Revenue Generated: $
Total Project Budget: $ 522,433 City Share Total Project: $ 291,699.73
SUMMARY OF ACTION:
The 820 Building Demolition Project was completed on September 12, 2014. The original contract
amount was $277,490.90, including sales tax. The final contract amount, including all change orders
was $291,699.73. This project was funded under the Airport CIP 820 Building Demolition Project
(422.725092.016.594.46.63.000), with a 2014 adjusted budget of $522,433.
STAFF RECOMMENDATION:
Approve the completion of the 820 Building Demolition Project and release the retainage, in the
amount of $13,319.62, to 3 Kings Environmental, Inc. (CAG 13-212), pending receipt of retainage
release letters from the state.
8g. - Transportation Systems Division
submits CAG-13-212, 820 Building Page 49 of 162
PUBLICWORKSDEPARTMENTMEMORANDUMDATE:February10,2015TO:EdPrince,CouncilPresidentMembersoftheRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmermaAiinistratorSTAFFCONTACT:JonathanWilson(extension7477)SUBJECT:820BuildingDemolitionProjectCloseout—3KingsEnvironmentalInc.(CAG-13-212)ISSUE:ShouldtheCouncilapprovethecompletionofthe820BuildingDemolitionProjectandreleasetheretainageintheamount$13,319.62,to3KingsEnvironmental,Inc.,pendingreceiptofretainagereleaselettersfromthestate?RECOMMENDATION:Approvethecompletionofthe820BuildingDemolitionProjectandreleasetheretainageintheamountof$13,319.62to3KingsEnvironmental,Inc.(CAG13-212),pendingreceiptofallrequireddocumentation.BACKGROUND:OnApril7,2014,theCityawardedthecontractfordemolitionofthe820Buildingunderthe820BuildingDemolitionProjectto3KingsEnvironmental,Inc.(CAG13-212)intheamountof$277,490.90.ChangeOrder1wasissuedonJune26,2014intheamountof$11,932.76toaddremovalofasbestostilefromthe2ndfloorofthebuilding.ChangeOrder2wasissuedonOctober7,2014intheamountof$2,276.07foradditionalperimeterfencingtoprovideaccesstothegasmeterattheadjacenthangarbuilding.Thetotalcontractamount,includingbothchangeordersis$291,699.73.8g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 50 of 162
EdPrince,CouncilPresidentMembersoftheRentonCityCouncilPage2of2February10,2015Workcompletedincludesthedemolitionofthe820Building,excavationandinstallationofcrushedrockandinstallationofanewperimeterfence.TheworkwasphysicallycompletedonSeptember12,2014.TheprojectwasfundedundertheAirportCIP820BuildingDemolitionProject(422.725092.016.594.46.63.000),witha2014adjustedbudgetof$522,433.cc:DougJacobson,DeputyPWAdministrator—TransportationJosefHarnden,TransportationAdministrativeSecretaryh:\filesys\air-airport,transportationservicesdivision\03projects\01tasks\agendabills\2015agendabills\agbill-closeout3kingsenviorfor820bldg\issuepaper-closeout3kingsenvirocontract.doc8g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 51 of 162
TO:FINANCEDIRECTORFROM:AIRPORTMANAGERCONTRACTOR:3KingsEnvironmentalIncCONTRACTNO.CAG13-212ESTIMATENO.5FINALPROJECT:820BuildingDemolitionDATE:November18,20141.CONTRACTOREARNINGSTHISESTIMATE$39,542.972.SALESTAX@9.5%$3,756.583.TOTALCONTRACTAMOUNTTHISESTIMATE$43,299.554.EARNINGSPREVIOUSLYPAIDCONTRACTOR$215,507.015.*EARNINGSDUECONTRACTORTHISESTIMATE$37,565.826.SUBTOTAL-CONTRACTORPAYMENTS$253,072.837.RETAINAGEONPREVIOUSEARNINGS$11,342.478.**RETAINAGEONEARNINGSTHISESTIMATE$1,977.159.SUBTOTAL-RETAINAGE$13,319.6210.SALESTAXPREVIOUSLYPAID$21,550.7011.SALESTAXDUETHISESTIMATE$3,756.5812.STJBTOTAL-SALESTAX$25,307.28*(95%xLll\JE1)**(RETAINAGE:GRANDTOTAL:$291,699.73FINANCEDEPARTMENTACTION:PAYMENTTOCONTRACTOR(Lines5and11):ACCOUNT422.725092.016.594.46.63.000$41,322.40$41,322.40RETAINEDAMOUNT(Line8):ACCOUNT$1,977.15TOTALTHISESTIMATE:$43,299.55CHARTER116,LAWSOF1965CITYOFRENTONCERTIFICATIONI,THEUNDERSIGNEDDOHEREBYCERTIFYUNDERPENALTYOFPERJURY,THATTHEMATERIALSHAVEBEENFURNISHED,THESERVCESRENDEREDORTHELABORPERFORMEDASDESCRIBEDHEREIN,ANDTHATTHECLAIMISAJUST,DUEANDUNPAIDOBLIGATIONAGAINSTTHECITYOFRENTON,ANDTHATIAMAUTHORIZEDTOAUTHENTICATEANDCERTIFYTOSAIDCLAIMSIGNED8g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 52 of 162
j3RPwsMThvironmenta4q.IJNVODCERD.Box280BattleGround,WA98604(360)666-5464e8351BILLCityofRenton616WPerimeterRd.UnitAReriton,WA98057JOBRentonAirportBldg820Demo616WPerimeterRd.KingCo.Renton,WA98057RENT0002CAG-13-212-Net109/15/14150,44048•.••‘•.
-:-•.,•.-7’1-.•-,•••:••••‘•,‘••-::-r-,,-•-‘:-•.-SeeAttachedScheduleofValues•----••-.:‘H.—‘-1••’SILEMOUNTThere4wdlbean18%prannum,orlegalmaximumallowedunderstatutory-guidéhnes,financechargéassessedonallpatdueinvoices••-••••••-‘,:••50.440.484,791.85-2,522.02$52,710.31NATIONAL000UMENISOLUTIO1JSLLC(502)225-3120CE-bilL11120228g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 53 of 162
FNAL PROGR$S PAYMENT
Project:820 Building Demoiltion Date:November 18,2014
Contractor:3 Kings Environmental,Inc.Estimate No:5
Address:P0 Box 280,Battleground,WA 98604 Project No.:CAG 13-212
Owner:City of Renton -Renton Municipal Airport Original Contract Bid Amount:$253,416.35
Change Order Adjustments:$12,976.10
Pay Period:July 1,2014 to November 17,2014 Total Current Contract Bid Amount:$266,392.45
Base Bid Item Subtotal (see attached)including Change Orders
Sales Tax @
Retainage @
9.50%
5.00%
TOTAL DUE
THIS ESTIMATE
$39,542.97
53,7513.59
($1,977.15)
$41,322.41
PREVIOUS
AMOUNT
$180,767.50
$21,550.69
(59,036,38)
.i:
mount Due Contractor $193,279.82
TOTAL AMOUNT
TO DATE
$220,310.47
$25,307.28
(511,015.52)
$234,602.23
I,the undersigned,do hereby certify under penalty of perjury that the material furnished,services I have reviewed this estimate and believe it to oe true anti correct,and recommend payment of the
rendered,expense incurred,or other item of indebtedness as charged in the foregoing progress same.
payment summary is a tnie and correct charge against the City of Renton;that tire claim is just and 7due,that no part of same has been paid and that lam authorized to sign forthe claimant,and the
,._/7)prevailing wages have been paid in accordance with the pre-filed statement or statements of intent on //Y
file with the Department of Labor and Industries as approved by the Industrial Statistician.I /!‘
Was Holden Date
ft
WHPacific Project Engineer
Alan Park(J Date
3 Kings Enir,nmentaI,mo.,Project Manager
P:lCityofnenioni000 S77MCIionlSimcturolCM Fiios\04 Paymonio to CcnUocior\4.Oi Progmss PaynwnislpayEslimaio #5iPoy Cot/main #5 Final-2014-Il-i &xIsx IIII6120148g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 54 of 162
PAY APPLICATION FOR WORK COMPLETED
APPLICATION NO.:
PROJECT:
CONTRACTOR:
SUOCONTRACT/PO:
Fer Contracts -Onginal Contract
Approved Change Order
253416.35
12,079.10
Pynien5r:
Ck#32513112,00103114
Cirt/329000,00/1 7/71
Ck11330027.Cr7121114
Cl:33i4CiG,00/22/16
Tzril Pvrns’rrls
ITotal Outstanding for said roiect 8 41,322.41 I
5
Rerrlon Airport
3 Kings EnvIronmental,Inc.
CAG 13-212 .214037
PERIOD:9/15/2014
.÷3ngs
V.rJuvIrnorIuz4’2nc
:‘,‘:‘::.‘:‘::‘.:‘::4’:’:•.’:.::’.B::::;•.:.:::.::::.:’-:
::•:•:-:•.:.:.::..:::•::;::::::::-::•::::-:•:•:;::-:-::::::::-::-:•:-;•::-.:-::.::-::-:•::-.-:-:.::•:::-::-:‘‘
rrcu ocscnIp’no,opWorvc scIlEouI.eo PREVIOUS VALUO CURRdNT VALUE ‘roPjE TAL ‘5 EALAPICE
NO.0T4 (it/n”IJnIIC 0 ‘.ALUE 4T ?REOUS CITY CURRENV 0Th’‘tODATE
:•:,.,:.:•:•.•:-.-.:::‘.::::.:::•::-:•::::•‘•.:-:•:::-:::‘:“.‘:‘:-::‘-::.:‘::-:::‘:::-::::-::.::..:-::::::-‘APPLICATIONS’-:•:.:::•::.:::-AppLIcA’norl:-:•:-:-•:•:•:•:::-:•io+sr.:.:•:.:•-‘•:-F,c:.:‘.:.:.:roEI.,:.::
I Moblljootion 1 s S 12,515.70 $lZtIlG.70 1.0 S 12,515.70 0,0 S -1.0 S 12,81&7o 100%0.05
2 swppp 1 Is 5 1,755,30 S 1.755,20 0.5 S 652.55 0.5 5 552.55 1.0 1,758.30 ioos sos
2 Tomp FOD Foote I Is S 24,300.55 5 24,300.05 0.0 S -1.0 S 24,303.05 1.0 6 24,300.95 100%0.00
.1 Silo Dome &UtOIIyTcrminoIion 1 Is S 3,004.40 S 3,604,40 1.0 5 3,604.40 0.0 $-1.0 S 3,604.40 100%0.00
S ouId:n5 Dome 20850 Sr 2,00 5 77.005,00 26550,0 S 77,509.00 0.0 S -26505.0 0 77,585.00 15(1%0.00
0 Abolmnoel 1 Is 0 60,555,16 9 66,055.15 1.0 S 00,955.15 0.0 5 -1.0 5 60,555.15 icoos 0.00
7 Subre4o9.PIsto 12”CSTC 19000 sr S iso 5 29,400.09 15530.0 5 25,400.00 0.0 5 18000.0 S 25,400.00 100%0,00
e OTS LiIits 35 so S 205.75 S 10,141.25 35,0 5 10,141.20 0.9 S -35.0 S 10,141,25 10090 0.00
C PsrlrnolorFoooo 350 II S 27.75 5 0,712.00 0.0 5 .350.0 5 0,712.50 250.0 3 9,712.50
10 OsIlilino 000 51db,9 Repolrs Frornino I Is S 10,070.45 5 10,070.45 0.0 5 .1.0 3 10.075,45 1.0 S 10,076A5 100’,L 0.00
11 CorrcmtoSlops,AdjOet MI-I S AC Fold,1 Is S 5,775.05 5 0,775.65 0.5 5 3,359.23 0.5 S 3,365.33 1.0 $6775.55 100%0.00
Chungo Ordors
12 COIn/I U5505urnortISd Malnñals I Is S 2,407.50 0 2,497.50 1.0 S 2407.50 0.0 S 1.0 $2,107.50 100%0.00
13 COP/I2ACMColorons 1 Is $5.405,00 5 8,400.00 1.0 S 0,400.00 0,0 S .1.0 S 0,400.00 100%0.00
1.1 COI°53A44$Fsnnin9 1 Is 5 2,070.50 S 2,070.00 0.0 S -1.0 0 2,075.00 1.0 5 2.070,00 100%0.00
15 S .0.0 5 0.0 S -0.0 5 -rSDIVIOI 0.00
15 5 .0.0 S -0.0 5 5.0 3 9051/01 0.00
17 5 0.0 3 -0.0 S -0.0 S AOlV/SI 0.00
10 5 -0.0 5 -0.0 5 -0.0 S .//OIVIOI 0,00
15 5 -0.0 S -0.0 S -0.0 5 -/IDIV/0I 0.00
20 S —0.0 3 -0.0 5 .0,0 5 -//DIV/SI 0,00
21 S -0.0 S -0.0 5 -0.0 S 1/01V/Ol 0.00
22 5 -0,0 5 *0.0 S -0.0 5 -liD/Viol 0.00
23 5 -0.0 5 -0.0 5 -0.0 5 .#0/ViOl 0.00
24 .S -0,0 S -0.0 5 -0.0 5 -/i015’/ol 5,00
25 5 -0,0 5 -0.0 5 .0.0 5 501V/SI 0.00
:‘:.‘:‘:‘:“-:‘:‘:-:“:‘:-:‘:-:‘:‘:.:‘:‘IcId:.”:’:’:-:’:-:.:’:’:.:-:-::-:‘-‘:2 -:-:-:‘-:-:-::-:-:•:-2;5 SSo,392.46 S 216.951,05 S 50,440.45 S 255,362.45 100%0.00
S
S
S
1)!0%
12%-I Sc,t%tc
266,392.45
201,022.77
12310.02
BillingS,Conlroc/W.SST i1ebir,nco Tolal
P2yAopSI /cpr20l’1lnv/S51E7 S 75,527.527”S.7,175.14 V”£3.77(1.35,/‘3 78.929,97
PoyAl:.p 52 Mai 2014 I:IV 52203 9 72.379.’12-’’S 3,079.05 2 i.6’i87 V 9 33,333,59
PcyAppciZJune2Ol4InvrIO24’l S nb1,032.75 5,2 $rç 5.885.le 9L?Z S 3,09014 S’3.s’l x54,75L07
Pay Acp 3-I July 201’I nv32295 S 46,081,09 /S 4,377./9/’5 2,304.10 V (8,155,37
PeyAopi/5 Sept2014 try Ss,i 3,\00,440.42 -4,791.55 ‘t’!2.022,02 I1-7-5’3”’-52,710.33
S .-S S -S
S -/S -.-
Total Billings S 2511.392.46 7 S 25,307.25 5 13.311192 S 278.350,12
S 7u,920.’7
3 35-5311.01
S 73,135.95
11 ‘15.155.117
5;237.097(1
/
I35%-
q(z.9I ‘‘“
&/
001/10 Gmccnd,WA 90004
(250)950.5464 F1360)669—82028g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 55 of 162
820 Building Demolition ORIGINALCONTRACT AMOUNT
CHANGE ORDER ADJUSTMENT:
ADJUSTED CONTRACT AMOUNT:
NOTICE TO PROCEED:
CONTRACT (WORKING)DAYS:
CHANGE ORDER DAYS
SCNEOULED COMPLETION DATE:
Sales Tax Role;
BID SCHEDULE A
ESTIMATE 5
BID SCHEDULE A-Change Orders
ITEM NO.DESCRIPTION UNITS UNIT PRICE ESTIMATED COST OUANTrIYTo PERCENT TOTALAMOIJNTTO PREVIOUS AMOUNT IS ESTiMATE
1Ol;9ThIS
1 BuIIdIngB2ODemoIItion-LS T 1 1.5 $2S3,4163S $253,410.35 1.00 100.00%5253,41635 5160,070,00 0.1478 $37,464.37
Total Estimated CostScI’edule fP’..-’fn Schedule A)S -.253,41635
S16TOAL Bid Sodu(8”F I2t I
—50?46437
.,
‘,,NeL’Payrt:odiT ‘.““p’•...‘..
5253,416.35
$12,976.10
5200,392.45
41140014
90
01100014
9.50%
ESTIMATE I QUANTIV(TO PERCENT TOTALAMOIJNTTO QUANTITY AMOUNTOIIETHIS00.0 PESCOIPTION ‘UNITS UNIT P11100 I ESTiMATED COST PREVIOUS AMOUNT.,QUANTITY I DATE COMPLETE DATE THIS ESTiMATE ESTIMATE
1 COP#1 -2nd FloorACM Tile Removal T 1 LS $2,497.50 S 2,497.50 LOS 100.00%$2,497.90 $1497.50 0.00 $0.00
1 COP#2 -Column ACM Removal T 1 IS $8,400.00 I S 8,400.00 1.00 100.00%$8,400.00 $6,400.00 0.00 so.oo
2 COP#3 -Additional PerimeterFCIICE T 1 IS $2,078.60 $2,078.60 1,01)100,05%$2,078.60 50.00 LCD $7,078.66
....I C+I..,,.C.,0 Ck,,,...‘“r C”c,4,4,,In 0,$12,976.108g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 56 of 162
OWachingtnnStateOspafimentofLabor&IndustriesContractRelease(855)545-8163,option#4ContractRelease@LNl.WA.GOVTitle:AccountingAssistantPhoneNumber:425-430-6919EmploymentSecurityDepartmentRegistration,Inquiry,Standards&CoordinationUnit(360)902-9450publicworks@esd.wa.govDate:01/14/2015/__._cr\l.i_iOriginal—LIRevised#NOTICEOFCOMPLETIONOFPUBLICWORKSCONTRACTContractor’sUBINumber:601705284Name&MailingAddressofPublicAgency(.ltyofi-<entonAttn:NatalieWissbrod1055SGradyWay,RentonWA98057UBINumber:DepartmentUseOnlyAssignedto:DateAssigned:Noticeishereby.givenrelativetothecoinpletionofcontractorprojectdescribedbelowProjectName--ContractNumberJobOrderContractingRentonAirport820BuildingDemolitionCAG-13-212LIYesDescriptionofWorkDone/IncludeJobsiteAddress(es)Demolishthe820building,gradecrushedrockafterdemolitionandmarkutilitystubs.Federallyfundedtransportationproject?LIYesNo(ifyes,provideContractBondStatementbelow)Contractor’sNameE-mailAddressAffidavitID*3KingsEnvironmentalIncsmiklos@3kingsinc.com538054ContractorAddressTelephone#PCBox280,BattlegroundWA98604-360-887-5464IfRetainageisnotwithheld,pleaseselectoneofthefollowingandListSurety’sName&BondNumber.LIRetainageBondLIContract/Paymentbond(validforfederallyfundedtransportationprojects)Name:-IBondNumber:DateContractAwardedDateWorkCommencedDateWorkCompletedDateWorkAccepted04/07/201404/15/201409/12/201409/12/2014WereSubcontractersusedonthisproject?Ifso,pleasecompleteAddendumA.YesLINoAffidavitID*-NoL&1releasewillbegranteduntilallaffidavitsarelisted.ContractAmount$253,416.35Additions(+)$14,208.83LiquidatedDamages$Reductions(-)$AmountDisbursed$278,380.11Sub-Total$267,625.18AmountRetained$13,319.62AmountofSalesTax9.5(Ifvariousratesapply,pleasesendabreakdown)$24074.55TOTAL$291,699.73TOTAL$291,699.73NOTE:ThesetwototalsmustbeequalComments:Note:TheDisbursingOfficermustsubmitthiscompletednoticeimmediatelyafteracceptanceoftheworkdoneunderthiscontract.NOPAYMENTSHALLBEMADEFROMRETAINEDFUNDSuntilreceiptofallreleasecertificates.SubmittingForm:Pleasesubmitthecompletedformbyemailtoallthreeagenciesbelow.ContactName:NatalieWissbrodEmailAddress:nwissbrod@rentonwa.gov(ADepartmentofRevenuePublicWorksSection(360)704-5650PWC@dor.wa.govREV310020e(4/28/14)F215-038-00004-20148g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 57 of 162
AddendumA:PleaseListallSubcontractorsandSub-tiersBelowThisaddendumcanbesubmittedinotherformats.Provideknownaffidavitsatthistime.NoL&Ireleasewillbegranteduntilallaffidavitsarelisted.Subcontractor’sName:UBINumber:(Required)AffidavidID*BAndersonConstructionInc601395350532065DelMarConcreteCutting602260574531982ArchitecturalSheetMetalInc600426057532475BFRestorationLLC603367788528386UniversalRefrigerationInc600599723513729ColumbiaFireInc602517570513616MilesSand&GravelCompany171004760534790PetersenBrothersInc600072474531859FullerElectricInc601840365514952C&PFencing603210811534480Fortaxassistanceortorequestthisdocumentinanalternateformat,pleasecall1-800-647-7706.Teletype(TTY)usersmayusetheWashingtonRelayServicebycalling711.REV310020eAddendum(04/28/14)F215-038-00004-20148g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 58 of 162
Mr.AlanPark3KingsEnvironmental,Inc.PDBox280Battleground,WA98604Subject:NoticeofPhysicalCompletion820BuildingDemolitionCityofRenton—RentonMunicipalAirport(RNT)Mr.Park,TheCityofRentonhasdeterminedthattheabovereferencedprojectwasphysicallycompleteasofSeptember12,2014.Thisdoesnotconstitutefinalacceptanceofthecontract.Thefinalacceptanceoftheprojectwilloccurafterfinalhazardousmaterialdocumentationhasbeenreceived,andaCityCouncilmeetingfollowingthephysicalcompletionofthecontract.Thecompletiondateforthiscontractwillcoincidewiththefulfillmentofallrequiredprojectpaperworkincludingcertifiedpayrolls,affidavitsofwagespaid,andreleasesfortheStateDepartmentsofRevenue,LaborandIndustries,andEmploymentSecurity.Ifyouhaveanyquestionspleasecontactmeat(425)430-7471orviaemailatirwilson@rentonwa.govwithanyquestions.Sincerely,RENTONMUNICIPALAIRPORTJonathanWilsonAirportManagercc:WesHolden,WHPacific,Inc.DenisLawMayorRentonMunicipalAirport,ClaytonScottFieldPublicWorksDepartment616WPerimeterRoad,UnitA•Renton,Washington98057•rentonwa.gov8g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 59 of 162
CertificationforReleaseofContractRetainageCAG#:13-212—3KingsEnvironmentalInc.ProjectTitle:820BuildingDemolitionProjectIherebycertify,asProjectManagerrepresentingtheCityofRenton,that:1.Allworkrequiredbytheabovecitedcontractwascompletedon9/12/2014.2.AcceptancebytheCityCouncilwasgrantedon____
_
____
_
____
_
____
_
__.IfCityCouncilacceptanceisnotrequired(contractslessthan$150,000),seeacceptancebyMayororDepartmentHeadbelow.(ReferenceRentonPolicyandProcedure250-02.)3.Nolienshavebeenreceivedwithin30daysofcompletiondatefromanypersons,subcontractors,ormaterialmen,whohaveperformedorprovidedanyworkormaterialonsubjectcontract.4.AllIntentstoPayPrevailingWagesandallAffidavitsofWagesPaid(includingallsubcontractors)havebeenverifiedandcopieshavebeenforwardedtoFinance.-7—-W/sProjectManagerDateDepartteadLevelAcceptance(SmallWorksRosterUnder$35,000)(SingleCraft/TradeUnder$40,000)(MultipleCraft/TradeUnder$65,000)MayorLevelAcceptanceDate(SmallWorksRosterbetween$35,000-$150,000)(SingleCraft/Tradebetween$40,000-$150,000)(MultipleCraftTradebetween$65,000-$150,000)2)Date8g. - Transportation Systems Division submits CAG-13-212, 820 Building Page 60 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Project Acceptance and Release of Retainage NE
31st Street Culvert Repair Project Replacement
Alternative Bridge Construction Contract CAG-14-
065 with Quigg Bros, Inc.
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
Notice of Completion
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Derek Akesson, Project Manager, extension 7337
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 0.00 Transfer Amendment: $0.00
Amount Budgeted: $ 652,953.00 Revenue Generated: $666,173.11
Total Project Budget: $ 761,340.70 City Share Total Project: $ 95,167.59
SUMMARY OF ACTION:
The NE 31st Street Culvert Repair Project Replacement Alternative Bridge started on August 11, 2014
and was physically completed on November 25, 2014. The original construction contract total was
$652,953.00. The final contract total was $761,340.70, which is an increase of $108,387.70. Of the
increase, $96,500 was for cleanup of contaminated materials encountered during construction.
STAFF RECOMMENDATION:
Accept completion of the project. This action will initiate the release of retainage in the amount of
$38,067.03 after 60 days, subject to the required authorization.
8h. - Transportation Systems Division
submits CAG-14-065, NE 31st St. Culvert Page 61 of 162
WachinglonStaleDepartmentofLabor&IndustriesContractRelease(855)545-8163,option#4ContractRelease@LNl.WA.GOVPhoneNumber:425-430-6919DepartmentEmploymentSecurityRegistration,Inquiry,Standards&CoordinationUnit(360)902-9450publicworks@esd.wa.govgOriginalRevised#NOTICEOFCOMPLETIONOFPUBLICWORKSCONTRACTDate:February24,2015Contractor’sUBINumber:144002313Name&MailingAddressofPublicAgencyCityofRenton1055SouthGradyWayRenton,WA98057UBINumber:177000094NoticeisherebygivenrelativetotheconipletDepartmentUseOnlyAssignedto:DateAssigned:ProjectName-ContractNumberJobOrderContractingNE31stStreetCulvertRepair,ReplacementAlternative-BridgeCAG-14-065DYesNoonofcontractorprojectdescribedbelowDescrIption01WorkDone/IncludeJobsiteAddress(es)Address:2300NE31stStreet,Renton,WA98056Description:Removalofanexisting,11-ftwidex7-fthighby23-ftlongsteelculvertandconstructionofanew60-ftlong,singlespanbridge.FEMAfunded.Federallyfundedtransportationproject?YesNo(ifyes,provideContractBondStatementbelow)Contractor’sName-E-mailAddress-AffidavitID*QuiggBros.Inc.tammys@quiggbros.com547327ContractorAddressTelephone#PDBOX1707,Aberdeen,WA98520360-533-1530IfRetainageisnotwithheld,pleaseselectoneofthefollowingandListSurety’sName&BondNumber.RetainageBondContract/Paymentbond(validforfederallyfundedtransportationprojects)Name:TravelersCasualtyandSuretyCompanyofAmericaIBondNumber:106057649DateContractAwardedDateWorkCommencedDateWorkCompletedDateWorkAcceptedJune17,2014August11,2014November24,2014February23,2015WereSubcontractersusedonthisproject?Ifso,pleasecompleteAddendumA.YesDNoAffidavitlD*-NoL&lreleasewillbegranteduntilallaffidavitsarelisted.ContractAmount$652,953.00Additions(+)$112,142.70LiquidatedDamages$0.00Reductions(-)$3,755.00AmountDisbursed$723,273.67Sub-Total$761,340.70AmountRetained$38,067.03AmountofSalesTax0.0(Ifvariousratesapply,pleasesendabreakdown)$0.00TOTAL$761,340.70TOTAL$761,340.70NOTE:ThesetwototalsmustbeequalComments:Note:TheDisbursingOfficermustsubmitthiscompletednoticeimmediatelyafteracceptanceoftheworkdoneunderthiscontract.NOPAYMENTSHALLBEMADEFROMRETAINEDFUI’JDSuntilreceiptofallreleasecertificates.SubmittingForm:Pleasesubmitthecompletedformbyemailtoallthreeagenciesbelow.ContactName:NatalieWissbrodEmailAddress:nwissbrodrentonwa.gov(.Ad1’DepartmentofRevenuePublicWorksSection(360)704-5650PWC@dor.wa.govTitle:AccountingAssistantivREV310020e(4/28/14)F2l5-038-00004-20148h. - Transportation Systems Division submits CAG-14-065, NE 31st St. Culvert Page 62 of 162
AddendumA:PleaseListallSubcontractorsandSub-tiersBelowThisaddendumcanbesubmittedinotherformats.Provideknownaffidavitsatthistime.NoL&Ereleasewillbegranteduntilallaffidavitsarelisted.Subcontractor’sName:UBINumber:(Required)AffidavidID*RamSurveying&MappingLLC603071903558637JonnicConstructionLLC603292186557876SicklesteelCranesInc600164977557653ElementTransportLLC603118767553644NorthshorePavingInc600635278550166MilesSand&GravelCompany171004760546717GreenCityInc601196371546671BrundageBoneConcretePumpingInc600630026546437BravoEnvironmentalNWInc602946216546333PierceandSonLLC603308213545375CobunEnteprisesInc603323003543432CommonGroundConstructionConsultingLLC602536936542333EfateConstructionCo602694337542039MillersTrucking603418245541755SeattleTenantImprovementInc603267822539800ConcreteTechnologyCorp278033412537546Fortaxassistanceortorequestthisdocumentinanalternateformat,pleasecall1-800-647-7706.Teletype(TTY)usersmayusetheWashingtonRelayServicebycalling711.REV310020eAddendum(04/28/14)F215-038-00004-20148h. - Transportation Systems Division submits CAG-14-065, NE 31st St. Culvert Page 63 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
CM Design Consultant Agreement for
Duvall Avenue NE Pavement Preservation
– NE 4th Street to NE 10th Street Project
(TIP #2)
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
Issue Paper
Map
Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Doug Jacobson, Deputy Public Works Administrator -
Transportation (ext. 7242)
Recommended Action:
Refer to Transportation/Aviation
Committee
Fiscal Impact:
Expenditure Required: $ $157,759 Transfer Amendment: $0
Amount Budgeted: $ $168,000 Revenue Generated: $0
Total Project Budget: $ 0 City Share Total Project: $ 0
SUMMARY OF ACTION:
The 2015-2020 Six-Year Transportation Improvement Plan includes the Arterial Rehabilitation Program
(TIP #2). The scope of the project is to for the rehabilitation of principal and minor arterial streets. The
project identified for completion with monies budgeted for calendar year 2015 and 2016 is Duvall
Avenue NE.
The specific improvements include the resurfacing (3-inch overlay) a 0.75 mile section of Duvall Avenue
NE from NE 4th Street to NE 10th Street, extending the life of the pavement for an additional 12-15
years.
This consultant agreement authorizes the design engineering services to be completed by CM Design.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the consultant agreement with CM Design in the amount
of $157,759 to proceed with design engineering services for the Duvall Avenue NE Pavement
Preservation – NE 4th Street to NE 10th Street Project.
8i. - Transportation Systems Division
recommends approval of a contract with Page 64 of 162
PUBLICWORKSDEPARTMENTMEMORANDUMDATE:February12,2015TO:EdPrince,CouncilPresidentMembersoftheRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmerm’PublicWorksAdministratorSTAFFCONTACT:DougJacobson,DeputyPublicWorksAdministrator—Transportation(ext.7242)SUBJECT:CMDesignConsultantAgreementforDuvallAvenueNEPavementPreservation—NE41StreettoNE10thStreetProject(TIP#2)ISSUE:ShouldCouncilapproveaconsultantagreementwithCMDesignintheamountof$157,759toprepareplansandspecificationsfortheDuvallAvenueNEPavementPreservation—NE4thStreettoNE10thStreetProject(TIP#2)andauthorizetheMayorandCityClerktosigntheagreement?RECOMMENDATION:ApprovetheconsultantagreementwithCMDesignintheamountof$157,759toprepareplansandspecificationsfortheDuvallAvenueNEPavementPreservation—NE4thStreettoNE10thStreetProject(TIP#2)andauthorizetheMayorandCityClerktosigntheagreement.BACKGROUND:The2015-2020Six-YearTransportationImprovementPlanincludestheArterialRehabilitationProgram(TIP#2).Thescopeoftheprojectisfortherehabilitationofprincipalandminorarterialstreets.Theprojectidentifiedforcompletionwithmoniesbudgetedforcalendaryear2015and2016isDuvallAvenueNE.8i. - Transportation Systems Division recommends approval of a contract with Page 65 of 162
EdPrince,CouncilPresidentMembersoftheRentonCityCouncilPage2of2February12,2015Thespecificimprovementsincludetheresurfacing(3-inchoverlay)a0.75milesectionofDuvallAvenueNEfromNE4thStreettoNE10thStreet,extendingthelifeofthepavementforanadditional12-15years.ThisconsultantagreementauthorizesplansandspecificationstobecompletedinatimelymannerthatwillallowtheCitytobidthisjobforconstructionthisfallifasphaltpriceswarrant.AfterathoroughassessmentandinterviewofthreeoftheconsultantswhorespondedtoanadvertisementintheDailyJournalofCommerceCMDesignwasselectedtoprovideconsultingservicesfortheprojectdesign.CMDesignisafirmthatspecializesinpavementdesignandpreservationprojects.TheyrecentlypreparedbiddocumentsfortheGradyWayPavementPreservationProjectwhichwasbidandawardedearlierthisyear.Thecostproposalasnegotiatedforthisphaseofpreliminarydesigniswithinthebudgetandconsideredreasonable.cc:BobHanson,TransportationDesignManagerJimSeitz,TransportationPlanningManagerJulianaFries,TransportationProgramCoordinatorJosefHarden,AdministrativeSecretaryH:\Division.s\TRANSPOR.TAT\DeputyAdministrator\Doug&Carolynwork\CMDesignProfServicesAgreeMemo.docx8i. - Transportation Systems Division recommends approval of a contract with Page 66 of 162
::Renton-DuvallAveNE-NE4thSttoNE10thStVicinityandProjectLocationMapProjectLocation\-•••8i. - Transportation Systems Division recommends approval of a contract with Page 67 of 162
LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementAgreementNumber:Firm/OrganizationLegalName(donotusedba’s):CMDesignGroup,LLCAddressRemittoAddress34015thAveEast,#305,Seattle,WA98112sameUBINumberFederalTINorSSNNumber603160915C45-4274608ExecutionDateCompletionDateDecember31,20151099FormRequiredFederalParticipationRIYesflNoRIYesLINoDescriptionofWorkThisprojectincludesdesignandpreparationofplans,specificationsandestimates(PS&E)fortheCITYofRenton’sDuvallAveNEOverlayProjectextendingfromNE4thSttoNE10thSt(roughly3,600LF).Themajorityoftheroadwaywillberehabilitatedby“grindandoverlay”,andsomelocationswillhavepartialortotalreplacement.Thedesignmethodwillbedeterminedduringthepavementanalysisphaseoftheproject.lnadditiontothepavementrestoration,theprojectwillincludeutilityadjustments,channelization,minordrainageimprovements,curb&gutterrepair/replacement,andADAcompliantcurbramps.RIYesLINoDBEParticipationMaximumAmountPayable:$157,780.80LIYes[]NoMBEParticipationLIYesC]NoWBEParticipation[1Yes[INoSBEParticipationIndexofExhibitsExhibitAScopeofWorkExhibitA-2ScopeofWork(TaskOrder)ExhibitBDBEParticipationExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataExhibitDPrimeConsultantCostComputationsExhibitESub-consultantCostComputationsExhibitFTitleVIAssurancesExhibitGCertificationDocumentsExhibitHLiabilityInsuranceIncreaseExhibitIAllegedConsultantDesignErrorProceduresExhibitJConsultantClaimProceduresAgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage1of14Ppvicørl1/ifl/2i48i. - Transportation Systems Division recommends approval of a contract with Page 68 of 162
THISAGREEMENT,madeandenteredintoasshowninthe“ExecutionDate,,boxonpageone(1)ofthisAGREEMENT,betweenthehereinaftercalledthe“AGENCY,,,andthe“Firm/OrganizationName,,referencedonpageone(1)ofthisAGREEMENT,hereinaftercalledthe“CONSULTANT.,,WI-IEREAS,theAGENCYdesirestoaccomplishtheworkreferencedin“DescriptionofWork,,onpageone(1)ofthisAGREEMENTandhereaftercalledthe“SERVICES;,,anddoesnothavesufficientstafftomeettherequiredcommitmentandthereforedeemsitadvisableanddesirabletoengagetheassistanceofaCONSULTANTtoprovidethenecessarySERVICES;andWHEREAS,theCONSULTANTrepresentsthattheycomplywiththeWashingtonStateStatutesrelatingtoprofessionalregistration,ifapplicable,andhassignifiedawillingnesstofurnishconsultingservicestotheAGENCY.NOW,THEREFORE,inconsiderationoftheterms,conditions,covenants,andperformancecontainedherein,orattachedandincorporatedandmadeaparthereof,thepartiesheretoagreeasfollows:I.GeneralDescriptionofWorkTheworkunderthisAGREEMENTshallconsistoftheabove-describedSERVICESashereindefined,andnecessarytoaccomplishthecompletedworkforthisproject.TheCONSULTANTshallfurnishallservices,labor,andrelatedequipmentand,ifapplicable,sub-consultantsandsubcontractorsnecessarytoconductandcompletetheSERVICESasdesignatedelsewhereinthisAGREEMENT.II.GeneralScopeofWorkTheScopeofWorkandprojectedlevelofeffortrequiredfortheseSERVICESisdescribedinExhibit“A,,attachedheretoandbythisreferencemadeapartofthisAGREEMENT.TheGeneralScopeofWorkwasdevelopedutilizingperformancebasedcontractingmethodologies.Ill.GeneralRequirementsAllaspectsofcoordinationoftheworkofthisAGREEMENTwithoutsideagencies,groups,orindividualsshallreceiveadvanceapprovalbytheAGENCY.Necessarycontactsandmeetingswithagencies,groups,andlorindividualsshallbecoordinatedthroughtheAGENCY.TheCONSULTANTshallattendcoordination,progress,andpresentationmeetingswiththeAGENCYandJorsuchState,Federal,Community,City,orCountyofficials,groupsorindividualsasmayberequestedbytheAGENCY.TheAGENCYwillprovidetheCONSULTANTsufficientnoticepriortomeetingsrequiringCONSULTANTparticipation.TheCONSULTANTshallprepareamonthlyprogressreport,inaformapprovedbytheAGENCY,whichwilloutlineinwrittenandgraphicalformthevariousphasesandtheorderofperformanceoftheSERVICESinsufficientdetailsothattheprogressoftheSERVICEScaneasilybeevaluated.TheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State,andlocallaws,rules,codes,regulations,andallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage2of14Pt,icpd1fl/!lfl/fl148i. - Transportation Systems Division recommends approval of a contract with Page 69 of 162
ParticipationforDisadvantagedBusinessEnterprises(DBE)orSmallBusinessEnterprises(SBE),ifrequired,per49CFRPart26,shallbeshownontheheadingofthisAGREEMENT.IfDBEfirmsareutilizedatthecommencementofthisAGREEMENT,theamountsauthorizedtoeachfirmandtheircertificationnumberwillbeshownonExhibit“B,,attachedheretoandbythisreferencemadepartofthisAGREEMENT.IfthePrimeCONSULTANTisaDBEcertifiedfirmtheymustcomplywiththeCommercialUsefulFunction(CIIF)regulationoutlinedintheAGENCY’s“DBEProgramParticipationPlan,,andperformaminimumof30%ofthetotalamountofthisAGREEMENT.Itisrecommended,butnotrequired,thatnon-DBEPrimeCONSULTANTSperformaminimumof30%ofthetotalamountofthisAGREEMENT.TheCONSULTANT,onamonthlybasis,isrequiredtosubmitDBEParticipationoftheamountspaidtoallDBEfirmsinvoicedforthisAGREEMENT.AllReports,PS&Ematerials,andotherdatafurnishedtotheCONSULTANTbytheAGENCYshallbereturned.Allelectronicfiles,preparedbytheCONSULTANT,mustmeettherequirementsasoutlinedinExhibit“C—PreparationandDeliveryofElectronicEngineeringandotherData.,,Alldesigns,drawings,specifications,documents,andotherworkproducts,includingallelectronicfiles,preparedbytheCONSULTANTpriortocompletionorterminationofthisAGREEMENTareinstrumentsofservicefortheseSERVICES,andarethepropertyoftheAGENCY.ReusebytheAGENCYorbyothers,actingthroughoronbehalfoftheAGENCYofanysuchinstrumentsofservice,notoccurringasapartofthisSERVICE,shallbewithoutliabilityorlegalexposuretotheCONSULTANT.AnyandallnoticesorrequestsrequiredunderthisAGREEMENTshallbemadeinwritingandsenttotheotherpartyby(i)certifiedmail,returnreceiptrequested,or(ii)byemailorfacsimile,totheaddresssetforthbelow:IftoAGENCY:IftoCONSULTANT:Name:Name:Agency:Agency:Address:Address:City:State:Zip:City:State:Zip:JanuaryEmail:Email:Phone:Phone:Facsimile:Facsimile:IV.TimeforBeginningandCompletionTheCONSULTANTshallnotbeginanyworkunderthetermsofthisAGREEMENTuntilauthorizedinwritingbytheAGENCY.AllworkunderthisAGREEMENTshallconformtothecriteriaagreedupondetailedintheAGREEMENTdocuments.TheseSERVICESmustbecompletedbythedateshownintheheadingofthisAGREEMENTtitled“CompletionDate.,,TheestablishedcompletiontimeshallnotbeextendedbecauseofanydelaysattributabletotheCONSULTANT,butmaybeextendedbytheAGENCYintheeventofadelayattributabletotheAGENCYorbecauseofunavoidabledelayscausedbyanactofGOD,governmentalactions,orotherconditionsbeyondthecontroloftheCONSULTANT.ApriorsupplementalAGREEMENTissuedbytheAGENCYisrequiredtoextendtheestablishedcompletiontime.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage3of14PøviprI1fl/fl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 70 of 162
V.PaymentProvisionsTheCONSULTANTshallbepaidbytheAGENCYforcompletedSERVICESrenderedunderthisAGREEMENTasprovidedhereinafter.SuchpaymentshallbefullcompensationforSERVICESperformedorSERVICESrenderedandforalllabor,materials,supplies,equipment,andincidentalsnecessarytocompleteSERVICES.TheCONSULTANTshallconformtoallapplicableportionsof48CFRPart31(www.ecfr.gov).A.HourlyRates:Hourlyratesarecomprisedofthefollowingelements-Direct(Raw)Labor,IndirectCostRate,andFixedFee(Profit).TheCONSULTANTshallbepaidbytheAGENCYforworkdone,baseduponthenegotiatedhourlyratesshowninExhibits“D,,and“E,,attachedheretoandbyreferencemadepartofthisAGREEMENT.ThesenegotiatedhourlyrateswillbeacceptedbasedonareviewoftheCONSULTANT’sdirectlaborratesandindirectcostratecomputationsandagreeduponfixedfee.Theacceptednegotiatedratesshallbememorializedinafinalwrittenacknowledgementbetweentheparties.Suchfinalwrittenacknowledgementshallbeincorporatedinto,andbecomeapartof,thisAGREEMENT.Theinitiallyacceptednegotiatedratesshallbeapplicablefromtheapprovaldate,asmemorializedinafinalwrittenacknowledgement,to180daysfollowingtheCONSULTANT’sfiscalyearend(FYE)date.Thedirect(raw)laborratesandclassifications,asshownonExhibits“D,,and“E,,shallbesubjecttorenegotiationsforeachsubsequenttwelve(12)monthperiod(180daysfollowingFYEdateto180daysfollowingFYEdate)uponwrittenrequestoftheCONSULTANTortheAGENCY.Thewrittenrequestmustbemadetotheotherpartywithinninety(90)daysfollowingtheCONSULTANT’sFYEdate.Ifnosuchwrittenrequestismade,thecurrentdirect(raw)laborratesandclassificationsasshownonExhibits“D,,and“E,,,willremainineffectforthetwelve(12)monthperiod.Conversely,ifatimelyrequestismadeinthemannersetforthabove,thepartieswillcommencenegotiationstodeterminethenewdirect(raw)laborratesandclassificationsthatwillbeapplicableforthetwelve(12)monthperiod.Anyagreedtorenegotiatedratesshallbememorializedinafinalwrittenacknowledgementbetweentheparties.Suchfinalwrittenacknowledgementshallbeincorporatedinto,andbecomeapartof,thisAGREEMENT.Ifrequested,theCONSULTANTshallprovidecurrentpayrollregisterandclassificationstoaidinnegotiations.Ifthepartiescannotreachanagreementonthedirect(raw)laborratesandclassifications,theAGENCYshallperformanauditoftheCONSULTANT’sbooksandrecordstodeterminetheCONSULTANT’sactualcosts.Theauditfindingswillestablishthedirect(raw)laborratesandclassificationsthatwillbeapplicableforthetwelve(12)monthperiod.ThefixedfeeasidentifiedinExhibits“D,,and“E,,shallrepresentavaluetobeappliedthroughoutthelifeoftheAGREEMENT.TheCONSULTANTshallsubmitannuallytotheAGENCYanupdatedindirectcostratewithin180daysofthecloseofitsfiscalyear.AnapprovedupdatedindirectcostrateshallbeincludedinthecurrentfiscalyearratesunderthisAGREEMENT,evenif/whenothercomponentsofthehourlyratearenotrenegotiated.Theserateswillheapplicableforthetwelve(12)monthperiod.AttheAGENCY’soption,aprovisionalandiorconditionalindirectcostratemaybenegotiated.Thisprovisionalorconditionalindirectrateshallremainineffectuntiltheupdatedindirectcostrateiscompletedandapproved.Indirectcostratecostsincurredduringtheprovisionalorconditionalperiodwillnotbeadjusted.TheCONSULTANTmayrequestanextensionofthelastapprovedindirectcostrateforthetwelve(12)monthperiod.Theserequestsforprovisionalindirectcostrateand/orextensionwillbeconsideredonacase-by-casebasis,andifgranted,willbememorializedinafinalwrittenacknowledgement.TheCONSULTANTshallmaintainandhaveaccessiblesupportdataforverificationofthecomponentsofthehourlyrates,i.e.,direct(raw)labor,indirectcostrate,andfixedfee(profit)percentage.TheCONSULTANTshallbilleachemployee’sactualclassification,andactualsalaryplusindirectcostrateplusfixedfee.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage4of14Rpvir11flhi’)/2fl118i. - Transportation Systems Division recommends approval of a contract with Page 71 of 162
B.DirectNon-SalaryCosts:DirectNon-SalaryCostswillbereimbursedattheactualcosttotheCONSULTANT.Thesechargesmayinclude,butarenotlimitedto,thefollowingitems:travel,printing,longdistancetelephone,supplies,computerchargesandfeesofsub-consultants.Airortraintravelwillbereimbursedonlytolowestpriceavailable,unlessotherwiseapprovedbytheAGENCY.TheCONSULTANTshallcomplywiththerulesandregulationsregardingtravelcosts(excludingair,train,andrentalcarcosts)inaccordancewiththeWSDOT’sAccountingManualM13-82,Chapter10—TravelRulesandProcedures,andallrevisionsthereto.Air,trainandrentalcardcostsshallbereimbursedinaccordancewith48CodeofFederalRegulations(CFR)Part31.205-46“TravelCosts.,,ThebillingforDirectNon-salaryCostsshallincludeanitemizedlistingofthechargesdirectlyidentifiablewiththeseSERVICES.TheCONSULTANTshallmaintaintheoriginalsupportingdocumentsintheiroffice.CopiesoftheoriginalsupportingdocumentsshallbesuppliedtotheSTATEuponrequest.AllabovechargesmustbenecessaryfortheSERVICESprovidedunderthisAGREEMENT.C.MaximumAmountPayable:TheMaximumAmountPayablebytheAGENCYtotheCONSULTANTunderthisAGREEMENTshallnotexceedtheamountshownintheheadingofthisAGREEMENTonpageone(1.)TheMaximumAmountPayabledoesnotincludepaymentforextraworkasstipulatedinsectionXIII,“ExtraWork.,,NominimumamountpayableisguaranteedunderthisAGREEMENT.D.MonthlyProgressPayments:ProgresspaymentsmaybeclaimedonamonthlybasisforallcostsauthorizedinAandBabove.ThemonthlybillingsshallbesupportedbydetailedstatementsforhoursexpendedattheratesestablishedinExhibit“D,,,includingnamesandclassificationsofallemployees,andbillingsforalldirectnon-salaryexpenses.ToprovideameansofverifringthebilledsalarycostsfortheCONSULTANT’semployees,theAGENCYmayconductemployeeinterviews.Theseinterviewsmayconsistofrecordingthenames,titles,salaryrates,andpresentdutiesofthoseemployeesperformingworkontheSERVICESatthetimeoftheinterview.E.FinalPayment:FinalPaymentofanybalanceduetheCONSULTANTofthegrossamountearnedwillbemadepromptlyuponitsverificationbytheAGENCYafterthecompletionoftheSERVICESunderthisAGREEMENT,contingentuponreceiptofallPS&E,plans,maps,notes,reports,electronicdata,andotherrelateddocumentswhicharerequiredtobefurnishedunderthisAGREEMENT.AcceptanceofsuchFinalPaymentbytheCONSULTANTshallconstituteareleaseofallclaimsforpayment,whichtheCONSULTANTmayhaveagainsttheAGENCYunlesssuchclaimsarespecificallyreservedinwritingandtransmittedtotheAGENCYbytheCONSULTANTpriortoitsacceptance.SaidFinalPaymentshallnot,however,heabartoanyclaimsthattheAGENCYmayhaveagainsttheCONSULTANTortoanyremediestheAGENCYmaypursuewithrespecttosuchclaims.Thepaymentofanybillingwillnotconstituteagreementastotheappropriatenessofanyitemandatthetimeoffinalauditallrequiredadjustmentswillbemadeandreflectedinafinalpayment.IntheeventthatsuchfinalauditrevealsanoverpaymenttotheCONSULTANT,theCONSULTANTwillrefundsuchoverpaymenttotheAGENCYwithinthirty(30)calendardaysofnoticeoftheoverpayment.SuchrefundshallnotconstituteawaiverbytheCONSULTANTforanyclaimsrelatingtothevalidityofafindingbytheAGENCYofoverpayment.PerWSDOT’s“AuditGuideforConsultants,,,Chapter23“ResolutionProcedures,,,theCONSULTANThastwenty(20)workingdaysafterreceiptofthefinalPostAudittobegintheappealprocesstotheAGENCYforauditfindings.F.InspectionofCostRecords:TheCONSULTANTandtheirsub-consultantsshallkeepavailableforinspectionbyrepresentativesoftheAGENCYandtheUnitedStates,foraperiodofsix(6)yearsafterreceiptoffinalpayment,thecostrecordsandaccountspertainingtothisAGREEMENTandallitemsrelatedtoorbearingupontheserecordswiththefollowingexception:ifanylitigation,claimorauditarisingoutof,inconnectionwith,orrelatedtothisAGREEMENTisinitiatedbeforetheexpirationofthesix(6)yearperiod,thecostrecordsandaccountsshallberetaineduntilsuchlitigation,claim,orauditinvolvingtherecordsiscompleted.AninterimorpostauditmaybeperformedonthisAGREEMENT.Theaudit,ifany,willbeperformedbytheStateAuditor,WSDOT’sInternalAuditOfficeandbrattherequestoftheAGENCY’sProjectManager.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage5of14Pvid1flIfl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 72 of 162
VI.Sub-ContractingTheAGENCYpermitssubcontractsforthoseitemsofSERVICESasshowninExhibit“A,,attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheCONSULTANTshallnotsubcontractfortheperformanceofanySERVICEunderthisAGREEMENTwithoutpriorwrittenpermissionoftheAGENCY.Nopermissionforsubcontractingshallcreate,betweentheAGENCYandsub-consultant,anycontractoranyotherrelationship.Compensationforthissub-consultantSERVICESshallbebasedonthecostfactorsshownonExhibit“E,,attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheSERVICESofthesub-consultantshallnotexceeditsmaximumamountpayableidentifiedineachsub-consultantcostestimateunlessapriorwrittenapprovalhasbeenissuedbytheAGENCY.Allreimbursabledirectlabor,indirectcostrate,directnon-salarycostsandfixedfeecostsforthesub-consultantshallbenegotiatedandsubstantiatedinaccordancewithsectionVI“PaymentProvisions,,hereinandshallbememorializedinafinalwrittenacknowledgementbetweentheparties.AllsubcontractsshallcontainallapplicableprovisionsofthisAGREEMENT,andtheCONSULTANTshallrequireeachsub-consultantorsubcontractor,ofanytier,toabidebythetermsandconditionsofthisAGREEMENT.Withrespecttosub-consultantpayment,theCONSULTANTshallcomplywithallapplicablesectionsoftheSTATE’sPromptPaymentlawsassetforthinRCW39.04.250andRCW39.76.011.TheCONSULTANT,sub-recipient,orsub-consultantshallnotdiscriminateonthebasisofrace,color,nationalorigin,orsexintheperformanceofthisAGREEMENT.TheCONSULTANTshallcarryoutapplicablerequirementsof49CFRPart26intheawardandadministrationofDOT-assistedcontracts.FailurebytheCONSULTANTtocarryouttheserequirementsisamaterialbreachofthisAGREEMENT,whichmayresultintheterminationofthisAGREEMENTorsuchotherremedyastherecipientdeemsappropriate.VII.EmploymentandOrganizationalConflictofInterestTheCONSULTANTwarrantsthattheyhavenotemployedorretainedanycompanyorperson.otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,tosolicitorsecurethiscontract,andthatithasnotpaidoragreedtopayanycompanyorperson,otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,anyfee,commission,percentage,brokeragefee,gift,oranyotherconsideration,contingentuponorresultingfromtheawardormakingofthiscontract.Forbreachorviolationofthiswarrant,theAGENCYshallhavetherighttoannulthisAGREEMENTwithoutliabilityor,initsdiscretion,todeductfromthisAGREEMENTpriceorconsiderationorotherwiserecoverthefullamountofsuchfee,commission,percentage,brokeragefee,gift,orcontingentfee.AnyandallemployeesoftheCONSULTANTorotherpersonswhileengagedintheperformanceofanyworkorservicesrequiredoftheCONSULTANTunderthisAGREEMENT,shallbeconsideredemployeesoftheCONSULTANTonlyandnotoftheAGENCY,andanyandallclaimsthatmayariseunderanyWorkmen’sCompensationActonbehalfofsaidemployeesorotherpersonswhilesoengaged,andanyandallclaimsmadebyathirdpartyasaconsequenceofanyactoromissiononthepartoftheCONSULTANT’semployeesorotherpersonswhilesoengagedonanyoftheworkorservicesprovidedtoberenderedherein,shallbethesoleobligationandresponsibilityoftheCONSULTANT.TheCONSULTANTshallnotengage,onafull-orpart-timebasis,orotherbasis,duringtheperiodofthisAGREEMENT,anyprofessionalortechnicalpersonnelwhoare,orhavebeen,atanytimeduringtheperiodofthisAGREEMENT,intheemployoftheUnitedStatesDepartmentofTransportationortheAGENCY,exceptregularlyretiredemployees,withoutwrittenconsentofthepublicemployerofsuchpersonifhe/shewillbeworkingonthisAGREEMENTfortheCONSULTANT.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage6of14Ppvirnd1fl/flI7fl148i. - Transportation Systems Division recommends approval of a contract with Page 73 of 162
VIII.NondiscriminationDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees,sub-consultants,subcontractorsandsuccessorsininterest,agreestocomplywiththefollowinglawsandregulations:•TitleVIoftheCivilRightsActof1964•CivilRightsRestorationActof1987(42U.S.C.Chapter21SubchapterV§2000d(PublicLaw100-259)through2000d-4a)•AmericanwithDisabilitiesActof1990•Federal-aidHighwayActof1973(42U.S.C.Chapter126§12101et.seq.)(23U.S.C.Chapter3§324)•23CFRPart200•RehabilitationActof1973•49CFRPart21(29U.S.C.Chapter16SubchapterV§794)•49CFRPart26•AgeDiscriminationActof1975•RCW4960180(42U.S.C.Chapter76§6101et.seq.)InrelationtoTitleVIoftheCivilRightsActof1964,theCONSULTANTisboundbytheprovisionsofExhibit“F,,attachedheretoandbythisreferencemadepartofthisAGREEMENT,andshallincludetheattachedExhibit“F,,ineverysub-contract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheRegulationsordirectivesissuedpursuantthereto.IX.TerminationofAgreementTherightisreservedbytheAGENCYtoterminatethisAGREEMENTatanytimewithorwithoutcauseuponten(10)dayswrittennoticetotheCONSULTANT.IntheeventthisAGREEMENTisterminatedbytheAGENCY,otherthanfbrdefaultonthepartoftheCONSULTANT,afinalpaymentshallbemadetotheCONSULTANTforactualhourschargedatthetimeofterminationofthisAGREEMENT,plusanydirectnon-salarycostsincurreduptothetimeofterminationofthisAGREEMENT.NopaymentshallbemadeforanySERVICEScompletedafterten(10)daysfollowingreceiptbytheCONSULTANTofthenoticetoterminate.IftheaccumulatedpaymentmadetotheCONSULTANTpriortoNoticeofTerminationexceedsthetotalamountthatwouldheduewhencomputedassetforthinparagraphtwo(2)ofthissection,thennofinalpaymentshallbedueandtheCONSULTANTshallimmediatelyreimbursetheAGENCYforanyexcesspaid.IftheservicesoftheCONSULTANTareterminatedbytheAGENCYfordefaultonthepartoftheCONSULTANT,theaboveformulaforpaymentshallnotapply.Intheeventofaterminationfordefault,theamounttobepaidtotheCONSULTANTshallbedeterminedbytheAGENCYwithconsiderationgiventotheactualcostsincurredbytheCONSULTANTinperformingSERVICEStothedateoftermination,theamountofSERVICESoriginallyrequiredwhichwassatisfactorilycompletedtodateoftermination,whetherthatSERVICEisinaformoratypewhichisusabletotheAGENCYatthetimeoftermination,thecosttotheAGENCYofemployinganotherfirmtocompletetheSERVICESrequiredandthetimewhichmayberequiredtodoso,andotherfactorswhichaffectthevaluetotheAGENCYoftheSERVICESperformedatthetimeoftermination.Undernocircumstancesshallpaymentmadeunderthissubsectionexceedtheamount,whichwouldhavebeenmadeusingtheformulasetforthinparagraphtwo(2)ofthissection.IfitisdeterminedforanyreasonthattheCONSULTANTwasnotindefaultorthattheCONSULTANT’sfailuretoperformiswithouttheCONSULTANT’soritsemployee’sfaultornegligence,theterminationshallbedeemedtobeaterminationfortheconvenienceoftheAGENCY.Insuchanevent,theCONSULTANTwouldbereimbursedforactualcostsinaccordancewiththeterminationforotherthandefaultclauseslistedpreviously.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPpvipd1fl/.fl/2fl14Page7of148i. - Transportation Systems Division recommends approval of a contract with Page 74 of 162
TheCONSULTANTshall,within15days,notifytheAGENCYinwriting,intheeventofthedeathofanymember,partner,orofficeroftheCONSULTANTorthedeathorchangeofanyoftheCONSULTANT’ssupervisoryandlorotherkeypersonnelassignedtotheprojectordisaffiliationofanyprincipallyinvolvedCONSULTANTemployee.TheCONSULTANTshallalsonotifytheAGENCY,inwriting,intheeventofthesaleortransferof50%ormoreofthebeneficialownershipoftheCONSULTANTwithin15daysofsuchsaleortransferoccurring.TheCONSULTANTshallcontinuetobeobligatedtocompletetheSERVICESunderthetermsofthisAGREEMENTunlesstheAGENCYchoosestoterminatethisAGREEMENTforconvenienceorchoosestorenegotiateanyterm(s)ofthisAGREEMENT.Ifterminationforconvenienceoccurs,finalpaymentwillbemadetotheCONSULTANTassetforthinthesecondandthirdparagraphsofthissection.PaymentforanypartoftheSERVICESbytheAGENCYshallnotconstituteawaiverbytheAGENCYofanyremediesofanytypeitmayhaveagainsttheCONSULTANTforanybreachofthisAGREEMENTbytheCONSULTANT,orforfailureoftheCONSULTANTtoperformSERVICESrequiredofitbytheAGENCY.ForbearanceofanyrightsundertheAGREEMENTwillnotconstitutewaiverofentitlementtoexercisethoserightswithrespecttoanyfutureactoromissionbytheCONSULTANT.X.ChangesofWorkTheCONSULTANTshallmakesuchchangesandrevisionsinthecompletedworkofthisAGREEMENTasnecessarytocorrecterrorsappearingtherein,withoutadditionalcompensationthereof.ShouldtheAGENCYfinditdesirableforitsownpurposestohavepreviouslysatisfactorilycompletedSERVICESorpartsthereofchangedorrevised,theCONSULTANTshallmakesuchrevisionsasdirectedbytheAGENCY.ThisworkshallbeconsideredasExtraWorkandwillbepaidforashereinprovidedundersectionXIII“ExtraWork.,,Xl.DisputesAnydisputedissuenotresolvedpursuanttothetermsofthisAGREEMENTshallbesubmittedinwritingwithin10daystotheDirectorofPublicWorksorAGENCYEngineer,whosedecisioninthemattershallbefinalandbindingonthepartiesofthisAGREEMENT;providedhowever,thatifanactionisbroughtchallengingtheDirectorofPublicWorksorAGENCYEngineer’sdecision,thatdecisionshallbesubjecttojudicialreview.IfthepartiestothisAGREEMENTmutuallyagree,disputesconcerningallegeddesignerrorswillbeconductedundertheproceduresfoundinExhibit“J,,.IntheeventthateitherpartydeemitnecessarytoinstitutelegalactionorproceedingtoenforceanyrightorobligationunderthisAGREEMENT,thisactionshallbeinitiatedintheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.ThepartiesheretoagreethatallquestionsshallberesolvedbyapplicationofWashingtonlawandthatthepartieshavetherightofappealfromsuchdecisionsoftheSuperiorCourtinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTherebyconsentstothepersonaljurisdictionoftheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.XII.LegalRelationsTheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State,andlocallaws,rules,codes,regulationsandallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTshalldefend,indemnify,andholdtheStateofWashington(STATE)andtheAGENCYandtheirofficersandemployeesharmlessfromallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromthenegligenceof,orthebreachofanyobligationunderthisAGREEMENTby,theCONSULTANTortheCONSULTANT’sagents,employees,subconsultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable;providedthatnothinghereinshallrequireaCONSULTANTAgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage8of14Ppvipd1flIIfl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 75 of 162
todefendorindemnifytheSTATEandtheAGENCYandtheirofficersandemployeesagainstandholdharmlesstheSTATEandtheAGENCYandtheirofficersandemployeesfromclaims,demandsorsuitsbasedsolelyuponthenegligenceof,orbreachofanyobligationunderthisAGREEMENTbytheSTATEandtheAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEandbrtheAGENCYmaybelegallyliable;andprovidedfurtherthatiftheclaimsorsuitsarecausedbyorresultfromtheconcurrentnegligenceof(a)theCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTislegallyliable,and(b)theSTATEand/orAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsandorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEandlorAGENCYmaybelegallyliable,thedefenseandindemnityobligationshallbevalidandenforceableonlytotheextentoftheCONSULTANT’snegligenceorthenegligenceoftheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.ThisprovisionshallbeincludedinanyAGREEMENTbetweenCONSULTANTandanysub-consultant,subcontractorandvendor,ofanytier.TheCONSULTANTshallalsodefend,indemnify,andholdtheSTATEandtheAGENCYandtheirofficersandemployeesharmlessfromallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromtheallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents,proprietaryinformation,know-how,copyrightrightsorinventionsbytheCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable,inperformanceoftheWorkunderthisAGREEMENTorarisingoutofanyuseinconnectionwiththeAGREEMENTofmethods,processes,designs,informationorotheritemsfurnishedorcommunicatedtoSTATEand/ortheAGENCY,theiragents,officersandemployeespursuanttotheAGREEMENT;providedthatthisindemnityshallnotapplytoanyallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents,proprietaryinformation,know-how,copyrightrightsorinventionsresultingfromSTATEand/orAGENCY’s,theiragents’,officers’andemployees’failuretocomplywithspecificwritteninstructionsregardinguseprovidedtoSTATEand/orAGENCY,theiragents,officersandemployeesbytheCONSULTANT,itsagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.TheCONSULTANT’srelationtotheAGENCYshallbeatalltimesasanindependentcontractor.NotwithstandinganydeterminationbytheExecutiveEthicsBoardorothertribunal,theAGENCYmay,initssolediscretion,bywrittennoticetotheCONSULTANTterminatethisAGREEMENTifitisfoundafterduenoticeandexaminationbytheAGENCYthatthereisaviolationoftheEthicsinPublicServiceAct,Chapter42.52RCW;oranysimilarstatuteinvolvingtheCONSULTAISTintheprocurementof,orperformanceunder,thisAGREEMENT.TheCONSULTANTspecificallyassumespotentialliabilityforactionsbroughtbytheCONSULTANT’sownemployeesoritsagentsagainsttheSTATEand/ortheAGENCYand,solelyforthepurposeofthisindemnificationanddefense,theCONSULTANTspecificallywaivesanyimmunityunderthestateindustrialinsurancelaw,Title51RCW.ThiswaiverhasbeenmutuallynegotiatedbytheParties.UnlessotherwisespecifiedinthisAGREEMENT,theAGENCYshallberesponsibleforadministrationofconstructioncontracts,ifany,ontheproject.Subjecttotheprocessingofanewsolesource,oranacceptablesupplementalAGREEMENT,theCONSULTANTshallprovideOn-CallassistancetotheAGENCYduringcontractadministration.Byprovidingsuchassistance,theCONSULTANTshallassumenoresponsibilityfor:properconstructiontechniques,jobsitesafety,oranyconstructioncontractor’sfailuretoperformitsworkinaccordancewiththecontractdocuments.TheCONSULTANTshallobtainandkeepinforceduringthetermsofthisAGREEMENT,orasotherwiserequired,thefollowinginsurancewithcompaniesorthroughsourcesapprovedbytheStateInsuranceCommissionerpursuanttoTitle48RCW.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage9of14PviedininInia8i. - Transportation Systems Division recommends approval of a contract with Page 76 of 162
InsuranceCoverageA.Worker’scompensationandemployer’sliabilityinsuranceasrequiredbytheSTATE.B.CommercialgeneralliabilityinsurancewrittenunderISOFormCG00011204oritsequivalentwithminimumlimitsofonemilliondollars($1,000,000.00)peroccurrenceandtwomilliondollars($2,000,000.00)intheaggregateforeachpolicyperiod.C.BusinessautoliabilityinsurancewrittenunderISOFormCG00011001orequivalentprovidingcoverageforany“Auto,,(Symbol1)usedinanamountnotlessthanaonemilliondollar($1,000,000.00)combinedsinglelimitforeachoccurrence.ExceptingtheWorker’sCompensationInsuranceandanyProfessionalLiabilityInsurance,theSTATEandAGENCY,theirofficers,employees,andagentswillbenamedonallpoliciesofCONSULTANTandanysub-consultantand/orsubcontractorasanadditionalinsured(the“AIs,,),withnorestrictionsorlimitationsconcerningproductsandcompletedoperationscoverage.Thiscoverageshallbeprimarycoverageandnon-contributoryandanycoveragemaintainedbytheAIsshallbeexcessover,andshallnotcontributewith,theadditionalinsuredcoveragerequiredhereunder.TheCONSULTANT’sandthesub-consultant’sand/orsubcontractor’sinsurershallwaiveanyandallrightsofsubrogationagainsttheMs.TheCONSULTANTshallfurnishtheAGENCYwithverificationofinsuranceandendorsementsrequiredbythisAGREEMENT.TheAGENCYreservestherighttorequirecomplete,certifiedcopiesofallrequiredinsurancepoliciesatanytime.AllinsuranceshallbeobtainedfromaninsurancecompanyauthorizedtodobusinessintheStateofWashington.TheCONSULTANTshallsubmitaverificationofinsuranceasoutlinedabovewithinfourteen(14)daysoftheexecutionofthisAGREEMENTto:Name:Agency:Address:City:State:Zip:Email:Phone:Facsimile:Nocancellationoftheforegoingpoliciesshallbeeffectivewithoutthirty(30)dayspriornoticetotheAGENCY.TheCONSULTANT’sprofessionalliabilitytotheAGENCY,includingthatwhichmayariseinreferencetosectionIX“TerminationofAgreement,,ofthisAGREEMENT,shallbelimitedtotheaccumulativeamountoftheauthorizedAGREEMENToronemilliondollars($1,000,000.00),whicheverisgreater,unlessthelimitofliabilityisincreasedbytheAGENCYpursuanttoExhibitH.InnocaseshalltheCONSULTANT’sprofessionalliabilitytothirdpartiesbelimitedinanyway.ThepartiesenterintothisAGREEMENTforthesolebenefitoftheparties,andtotheexclusionofanythirdparty,andnothirdpartybeneficiaryisintendedorcreatedbytheexecutionofthisAGREEMENT.TheAGENCYwillpaynoprogresspaymentsundersectionV“PaymentProvisions,,untiltheCONSULTANThasfullycompliedwiththissection.Thisremedyisnotexclusive;andtheAGENCYmaytakesuchotheractionasisavailabletoitunderotherprovisionsofthisAGREEMENT,orotherwiseinlaw.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage10of14Ppuicpd1fl/)/fl148i. - Transportation Systems Division recommends approval of a contract with Page 77 of 162
XIII.ExtraWorkA.TheAGENCYmayatanytime,bywrittenorder,makechangeswithinthegeneralscopeofthisAGREEMENTintheSERVICEStobeperformed.B.Ifanysuchchangecausesanincreaseordecreaseintheestimatedcostof,orthetimerequiredfor,performanceofanypartoftheSERVICESunderthisAGREEMENT,whetherornotchangedbytheorder,orotherwiseaffectsanyothertermsandconditionsofthisAGREEMENT,theAGENCYshallmakeanequitableadjustmentinthe:(1)maximumamountpayable;(2)deliveryorcompletionschedule,orboth;and(3)otheraffectedtermsandshallmodifythisAGREEMENTaccordingly.C.TheCONSULTANTmustsubmitany“requestforequitableadjustment,,,hereafterreferredtoas“CLAIM,,,underthisclausewithinthirty(30)daysfromthedateofreceiptofthewrittenorder.However,iftheAGENCYdecidesthatthefactsjustifyit,theAGENCYmayreceiveandactuponaCLAIMsubmittedbeforefinalpaymentofthisAGREEMENT.D.FailuretoagreetoanyadjustmentshallbeadisputeunderthesectionXII“Disputes,,clause.However,nothinginthisclauseshallexcusetheCONSULTANTfromproceedingwiththeAGREEMENTaschanged.E.Notwithstandingthetermsandconditionsofparagraphs(A.)and(B.)above,themaximumamountpayableforthisAGREEMENT,shallnotbeincreasedorconsideredtobeincreasedexceptbyspecificwrittensupplementtothisAGREEMENT.XIV.EndorsementofPlansIfapplicable,theCONSULTANTshallplacetheirendorsementonallplans,estimates,oranyotherengineeringdatafurnishedbythem.XV.FederalReviewTheFederalHighwayAdministrationshallhavetherighttoparticipateintherevieworexaminationoftheSERVICESinprogress.XVI.CertificationoftheConsultantandtheAgencyAttachedheretoasExhibit“G-l(aandb),,aretheCertificationsoftheCONSULTANTandtheAGENCY,Exhibit“G-2,,CertfficationRegardingDebarment,SuspensionandOtherResponsibilityMatters-PrimaryCoveredTransactions,Exhibit“G-3,,CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingandExhibit“G-4,,CertificateofCurrentCostorPricingData.Exhibit“G-3,,isrequiredonlyinAGREEMENT’soveronehundredthousanddollars($100,000.00)andExhibit“G-4,,isrequiredonlyinAGREEMENT’soverfivehundredthousanddollars($500,000.00.)TheseExhibitsmustbeexecutedbytheCONSULTANT,andsubmittedwiththemasterAGREEMENT,andreturnedtoWSDOTattheaddresslistedinsectionIII“GeneralRequirements,,priortoitsperformanceofanySERVICESunderthisAGREEMENT.XVII.CompleteAgreementThisdocumentandreferencedattachmentscontainallcovenants,stipulations,andprovisionsagreeduponbytheparties.Noagent,orrepresentativeofeitherpartyhasauthoritytomake,andthepartiesshallnotbeboundbyorbeliablefor,anystatement,representation,promiseoragreementnotsetforthherein.Nochanges,amendments,ormodificationsofthetermshereofshallbevalidunlessreducedtowritingandsignedbythepartiesasasupplementtothisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage11of14R.Dvic.rIlflhifl/20148i. - Transportation Systems Division recommends approval of a contract with Page 78 of 162
XVIII.ExecutionandAcceptanceThisAGREEMENTmaybesimultaneouslyexecutedinseveralcounterparts,eachofwhichshallbedeemedtobeanoriginalhavingidenticallegaleffect.TheCONSULTANTdoesherebyratifiandadoptallstatements,representations,warranties,covenants,andAGREEMENT’scontainedintheproposal,andthesupportingmaterialsubmittedbytheCONSULTANT,anddoesherebyacceptthisAGREEMENTandagreestoallofthetermsandconditionsthereof.XIX.ProtectionofConfidentialInformationTheCONSULTANTacknowledgesthatsomeofthematerialandinformationthatmaycomeintoitspossessionorknowledgeinconnectionwiththisAGREEMENToritsperformancemayconsistofinformationthatisexemptfromdisclosuretothepublicorotherunauthorizedpersonsundereitherchapter42.56RCWorotherlocal,stateorfederalstatutes(“State’sConfidentialInformation,,).The“State’sConfidentialInformation,,includes,butisnotlimitedto,names,addresses,SocialSecuritynumbers,e-mailaddresses,telephonenumbers,financialprofiles,creditcardinformation,driver’slicensenumbers,medicaldata,lawenforcementrecords(oranyotherinformationidentifiabletoanindividual),STATEandAGENCYsourcecodeorobjectcode,STATEandAGENCYsecuritydata,non-publicSpecifications,STATEandAGENCYnon-publiclyavailabledata,proprietarysoftware,STATEandAGENCYsecuritydata,orinformationwhichmayjeopardizeanypartoftheprojectthatrelatestoanyofthesetypesofinformation.TheCONSULTANTagreestoholdtheState’sConfidentialInformationinstrictestconfidenceandnottomakeuseoftheState’sConfidentialInformationforanypurposeotherthantheperformanceofthisAGREEMENT,toreleaseitonlytoauthorizedemployees,sub-consultantsorsubcontractorsrequiringsuchinformationforthepurposesofcarryingoutthisAGREEMENT,andnottorelease,divulge,publish,transfer,sell,disclose,orotherwisemakeitknowntoanyotherpartywithouttheAGENCY’sexpresswrittenconsentorasprovidedbylaw.TheCONSULTANTagreestoreleasesuchinformationormaterialonlytoemployees,sub-consultantsorsubcontractorswhohavesignedanondisclosureAGREEMENT,thetermsofwhichhavebeenpreviouslyapprovedbytheAGENCY.TheCONSULTANTagreestoimplementphysical,electronic,andmanagerialsaCeguardstopreventunauthorizedaccesstotheState’sConfidentialInformation.ImmediatelyuponexpirationorterminationofthisAGREEMENT,theCONSULTANTshall,attheAGENCY’soption:(i)certif’totheAGENCYthattheCONSULTANThasdestroyedalloftheState’sConfidentialInformation;or(ii)returnedalloftheState’sConfidentialInformationtotheAGENCY;or(iii)takewhateverotherstepstheAGENCYrequiresoftheCONSULTANTtoprotecttheState’sConfidentialInformation.AsrequiredunderExecutiveOrder00-03,theCONSULTANTshallmaintainalogdocumentingthefollowing:theState’sConfidentialInformationreceivedintheperformanceofthisAGREEMENT;thepurpose(s)forwhichtheState’sConfidentialInformationwasreceived;whoreceived,maintainedandusedtheState’sConfidentialInformation;andthefinaldispositionoftheState’sConfidentialInformation.TheCONSULTANT’srecordsshallbesubjecttoinspection,review,oraudituponreasonablenoticefromtheAGENCY.TheAGENCYreservestherighttomonitor,audit,orinvestigatetheuseoftheState’sConfidentialInformationcollected,used,oracquiredbytheCONSULTANTthroughthisAGREEMENT.Themonitoring,auditing,orinvestigatingmayinclude,butisnotlimitedto,saltingdatabases.ViolationofthissectionbytheCONSULTANToritssub-consultantsorsubcontractorsmayresultinterminationofthisAGREEMENTanddemandforreturnofallState’sConfidentialInformation,monetarydamages,orpenalties.ItisunderstoodandacknowledgedthattheCONSULTANTmayprovidetheAGENCYwithinformationwhichisproprietaryand/orconfidentialduringthetermofthisAGREEMENT.ThepartiesagreetomaintaintheconfidentialityofsuchinformationduringthetermofthisAGREEMENTandafterwards.Allmaterialscontainingsuchproprietaryand/orconfidentialinformationshallbeclearlyidentifiedandmarkedas“Confidential,,andshallbereturnedtothedisclosingpartyattheconclusionoftheSERVICESunderthisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage12of14Ppvicprl1fl/fl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 79 of 162
TheCONSULTANTshallprovidetheAGENCYwithalistofallinformationandmaterialsitconsidersconfidentialand/orproprietaryinnature:(a)atthecommencementofthetermofthisAGREEMENT;or(b)assoonassuchconfidentialorproprietarymaterialisdeveloped,whicheveris.“Proprietaryand/orconfidentialinformation,,isnotmeanttoincludeanyinformationwhich,atthetimeofitsdisclosure:(i)isalreadyknowntotheotherparty;(ii)isrightfullydisclosedtooneofthepartiesbyathirdpartythatisnotactingasanagentorrepresentativefortheotherparty;(iii)isindependentlydevelopedbyorfortheotherparty;(iv)ispubliclyknown;or(v)isgenerallyutilizedbyunaffiliatedthirdpartiesengagedinthesamebusinessorbusinessesastheCONSULTANT.ThepartiesalsoacknowledgethattheAGENCYissubjecttoWashingtonStateandfederalpublicdisclosurelaws.Assuch,theAGENCYshallmaintaintheconfidentialityofallsuchinformationmarkedproprietaryand!orconfidentialorotherwiseexempt,unlesssuchdisclosureisrequiredunderapplicablestateorfederallaw.Ifapublicdisclosurerequestismadetoviewmaterialsidentifiedas“Proprietaryand/orconfidentialinformation,,orotherwiseexemptinformation,theAGENCYwillnotifytheCONSULTANToftherequestandofthedatethatsuchrecordswillbereleasedtotherequesterunlesstheCONSULTANTobtainsacourtorderfromacourtofcompetentjurisdictionenjoiningthatdisclosure.IftheCONSULTANTfailstoobtainthecourtorderenjoiningdisclosure,theAGENCYwillreleasetherequestedinformationonthedatespecified.TheCONSULTANTagreestonotifythesub-consultantofanyAGENCYcommunicationregardingdisclosurethatmayincludeasub-consultant’sproprietaryand/orconfidentialinformation.TheCONSULTANTnotificationtothesub-consultantwillincludethedatethatsuchrecordswillbereleasedbytheAGENCYtotherequesterandstatethatunlessthesub-consultantobtainsacourtorderfromacourtofcompetentjurisdictionenjoiningthatdisclosuretheAGENCYwillreleasetherequestedinformation.IftheCONSULTANTand/orsub-consultantfailtoobtainacourtorderorotherjudicialreliefenjoiningtheAGENCYbythereleasedate,theCONSULTANTshallwaiveandreleaseandshallholdharmlessandindemnifytheAGENCYfromallclaimsofactualorallegeddamages,liabilities,orcostsassociatedwiththeAGENCY’ssaiddisclosureofsub-consultants’information.XX.RecordsMaintenanceDuringtheprogressoftheWorkandSERVICESprovidedhereunderandforaperiodofnotlessthansix(6)yearsfromthedateoffinalpaymenttotheCONSULTANT,theCONSULTANTshallkeep,retainandmaintainall“documents,,pertainingtotheSERVICESprovidedpursuanttothisAGREEMENT.Copiesofall“documents,,pertainingtotheSERVICESprovidedhereundershallbemadeavailableforreviewattheCONSULTANT’splaceofbusinessduringnormalworkinghours.Ifanylitigation,claimorauditiscommenced,theCONSULTANTshallcooperatewithAGENCYandassistintheproductionofallsuchdocuments.“Documents,,shallberetaineduntilalllitigation,claimsorauditfindingshavebeenresolvedeventhoughsuchlitigation,claimorauditcontinuespastthesix(6)yearretentionperiod.ForpurposesofthisAGREEMENT,“documents,,meanseverywritingorrecordofeverytypeanddescription,includingelectronicallystoredinformation(“ESI,,),thatisinthepossession,control,orcustodyoftheCONSULTANT,including,withoutlimitation,anyandallcorrespondences,contracts,AGREEMENTs,appraisals,plans,designs,data,surveys,maps,spreadsheets,memoranda,stenographicorhandwrittennotes,reports,records,telegrams,schedules,diaries,notebooks,logbooks,invoices,accountingrecords,worksheets,charts,notes,drafts,scribblings,recordings,visualdisplays,photographs,minutesofmeetings,tabulations,computations,summaries,inventories,andwritingsregardingconferences,conversationsortelephoneconversations,andanyandallothertaped,recorded,written,printedortypedmattersofanykindordescription;everycopyoftheforegoingwhetherornottheoriginalisinthepossession,custody,orcontroloftheCONSULTANT,andeverycopyofanyoftheforegoing,whetherornotsuchcopyisacopyidenticaltoanoriginal,orwhetherornotsuchcopycontainsanycommentaryornotationwhatsoeverthatdoesnotappearontheoriginal.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage13of14Ppvic.pri1fl/)I2fl148i. - Transportation Systems Division recommends approval of a contract with Page 80 of 162
ForpurposesofthisAGREEMENT,“ESI,,meansanyandallcomputerdataorelectronicrecordedmediaofanykind,including“NativeFiles,,,thatarestoredinanymediumfromwhichitcanberetrievedandexamined,eitherdirectlyoraftertranslationintoareasonablyuseableform.ESImayincludeinformationandlordocumentationstoredinvarioussoftwareprogramssuchas:Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,AdobeAcrobat,SQLdatabases,oranyothersoftwareorelectroniccommunicationprogramsordatabasesthattheCONSULTANTmayuseintheperformanceofitsoperations.ESImaybelocatedonnetworkservers,backuptapes,smartphones,thumbdrives,CDs,DVDs,floppydisks,workcomputers,cellphones,laptopsoranyotherelectronicdevicethatCONSULTANTusesintheperformanceofitsWorkorSERVICEShereunder,includinganypersonaldevicesusedbytheCONSULTANToranysub-consultantathome.“Nativefiles,,areasubsetofESIandrefertotheelectronicformatoftheapplicationinwhichsuchESIisnormallycreated,viewed,andbrmodified.TheCONSULTANTshallincludethissectionXX“RecordsMaintenance,,ineverysubcontractitentersintoinrelationtothisAGREEMENTandbindthesub-consultanttoitsterms,unlessexpresslyagreedtootherwiseinwritingbytheAGENCYpriortotheexecutionofsuchsubcontract.Inwitnesswhereof:,thepartiesheretohaveexecutedthisAGREEMENTasofthedayandyearshowninthe“ExecutionDate,,boxonpageone(1)ofthisAGREEMENT.____
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ExhibitAScopeofWorkProjectNo.SeeattachedExhibitAScopeofServicesAgreementNumber:WSDOTForm140-O89EFExhibitAPage1ofIPewic.dlflhifl/9fl148i. - Transportation Systems Division recommends approval of a contract with Page 82 of 162
DuvallAveNEOverlayProjectNE4thSttoNE10thstExhibitA—ScopeofServicesCITYofRentonPublicWorksDepartmentFebruary20152/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 83 of 162
ScopeofWorkSCOPEOFWORK2PROJECTDESCRIPTION31.PROJECTMANAGEMENTANDCOORDINATION5A.PROJECTMANAGEMENT5B.PROJECTSCHEDULEANDUPDATES5C.COORDINATIONMEETINGS5D.INVOICES6E.MONTHLYPROGRESSREPORTS62.BASEMAPPING6A.GIS&MAPPINGINFORMATION6B.TOPOGRAPHICSURVEY7C.FIELDDATACOLLECTION7D.BASEMAPS83.ENVIRONMENTALDOCUMENTATION84.UTILITYCOORDINATION8A.UTILITYCOORDINATION85.GEOTECHNICALANALYSIS86.STORMDRAINAGE9A.STORMDRAINAGEMEMO97.PS&EDESIGN9A.SITEEVALUATIONS9B.OPTIONSANALYSIS9C.PS&E9D.CONSTRUCTABILITYREVIEW128.MAXIMUMEXTENTFEASIBLE(MEF)DOCUMENTATION2A.DESIGNPROCESSDOCUMENTATION2B.MEFDOCUMENTPREPARATION29.PUBLICOUTREACH2A.PUBLICOUTREACH22/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 84 of 162
ProjectDescriptionThisprojectincludesdesignandpreparationofplans1specificationsandestimates(PS&E)fortheCITYofRenton’sDuvallAveNEOverlayProject.Theprojectlimitsare:DuvallAveNE—NE4thSttoNE10thSt(roughly3,600IF)DuvallAveNEisafive-lanearterialadjacenttobothcommercialandresidentialareasintheCITYofRenton.Themajorityoftheroadwaywillberehabilitatedby“grindandoverlay”,andsomelocationswillhavepartialortotalreplacement.Thedesignmethodwillbedeterminedduringthepavementanalysisphaseoftheproject.Inadditiontothepavementrestoration,theprojectwillincludeutilityadjustments,channelization,minordrainageimprovements,curb&gutterrepair/replacement,andADAcompliantcurbramps.ProjectlimitswillextendfromthenorthlegofNE4’’SttotheSouthlegofNEl0St.Notrafficsignalswillbeimpactedaspartofthisproject,buttrafficloopsmay.Curbrampdesignwillberequiredatthefollowinglocations:>NE6thStreet(NW,SWandSWcorners)>NE7thPlace(SEcorner)>NEStreet(NWandSWcorners)Allotherintersectionsalongthecorridordonothavebarriersorareconsidereddriveways,notintersections.Minorcurb,sidewalkandstormdrainagerepair/improvementswillalsobeshownontheplans.Tasksonthisprojectwillincludepreparationofbasemaps,siteanalysis,designalternatives,preparationofPS&Edocuments,andMEFdocumentationforADAcurbrampcompliance.AllworkunderthisAGREEMENTshallbecompletedbyDecember31.2015.TheestablishedcompletiontimeshallnotbeextendedbecauseofanydelaysattributabletotheCONSULTANT,butmaybeextendedbytheCITY,intheeventofunavoidabledelayscausedbygovernmentactionsorotherconditionsbeyondthecontroloftheCONSULTANT.ApriorsupplementalagreementissuedbytheCITYisrequiredtoextendtheestablishedcompletiontime.DELIVERABLESFURNISHEDBYTHECONSULTANTUScheduleUProgressmeetings-Itisassumedthattherewillbesix(6)meetingsUMonthlyinvoicesUMonthlystatusreportsU30%designalternativesU50%plansandestimatesubmittalU90%PS&EsubmittalUFinalPS&EsubmittalUPS&Edocumentsforbidadvertisement(5copies)ITEMSFURNISHEDBYTHECITYUAllexistingplans,reportsanddatathatrelatetotherecentasphaltoverlayprojects2/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 85 of 162
ElectroniccopyofallavailableaerialandutilitybasemappingbackgroundsinAut0CADformatwithintheprojectlimits.LiElectroniccopyofBoilerplatespecifications.LiCoordination/schedulingofmeetingswithprivatepropertyowners.DESIGNCRITERIALiCITYofRentonUtilityStandardsLiCITYofRentonTransportationStandardsLiCITYofRentonStandardDetailsLiAASHTO(2004Edition)LiWSDOTLocalAgencyGuidelines(LAGManual—M36-63)LiWSDOTStandardSpecifications(2014)LiWSDOTStandardPlansLiAutoCAD2014LiMicrosoftOffice2010LiAASHTOGuideforPlanning,DesignandOperationofPedestrianFacilities,20042/13120158i. - Transportation Systems Division recommends approval of a contract with Page 86 of 162
1.ProjectManagementandCoordanationA.ProjectManagementTheCONSULTANTisresponsibleforprojectmanagementofthevariousworkelementsdescribedwithinthisdocument.Theseresponsibilitiesshallincludebutshallnotbelimitedto:•Communicationwithteammembers.•IdentificationofprojectscopechangesandimmediatediscussionofthemwithCITYstaff.•Developmentandmaintenanceofaprojectbudget.IfeventsthatareoutsidethecontroloftheCONSULTANTincreaseprojectcost,theCONSULTANT’SprojectmanagershallimmediatelynotifyCITYstaffandworktowardsaresolution.B.ProjectScheduleandUpdatesTheCONSULTANTshalldevelopascheduletotrackprogressofthePS&Edevelopment.ThescheduleshallestablishdatesfortheQ.A/QCprocessandPS&E,aswellasdateswhenCITYactionisrequired.ThisinformationshallbedevelopedusingMSProject.ThescheduletimingandsequencinginthiscontractissubjecttoadjustmentbytheCITY,asaffectedbycashflow,mitigation,orotherfactorsthatmayinfluencetheschedulingofwork.AnyadjustmentinthescheduleshallbecoordinatedbetweentheCITYandtheCONSULTANT.NomodificationsshallbemadetotheschedulewithoutpriorwrittenapprovalfromtheCITY.TheCONSULTANTwilldevelopstrategies/recommendationsforkeepingtheprojectonscheduleandwithinbudget,ifchangesarerequired.ASSUMPTIONSUMajorMilestoneswillincludethefollowing:U30%Plans&EstimateSubmittalU90%PS&ESubmittalU100PS&EDocumentsUAdDateDELIVERABLESUProgressschedule—ProjectScheduleinMSProjectformatat30%,90%and100%milestones.Oneelectroniccopypermilestonesubmittal.C.CoordinationMeetingsProgressmeetingsshallbeconductedasneeded,anditisassumedtherewillbetwelve(12)meetings.TheCONSULTANTshallprovidetheCITYwithanagendaforeachprogressmeetingatleasttwo(2)workingdayspriortothemeeting.TheCONSULTANTshallberesponsiblefortakingminutesatallmeetingsandshallsupplytheCITYwithacopyofthenotes.CoordinationwithcitizensandpropertyownersalongtheprojectlengthwillbetheresponsibilityoftheCITY.AnyquestionsbythesepartiesshallbereferredtotheCITY.Asthepropertyownermeetingsoccur,designinformationandneedsobtainedfromthosemeetingswillbeincorporatedintothedesign.2/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 87 of 162
TheCONSULTANTshalladdresstheprojectscheduleateachmeetingandprovideastatusreportfortheprojectintermsofmeetingtheschedule.Iftheprojectisbehindschedule,duetotheCONSULTANT,CITYoroutsideforces,theCONSULTANTshallprovidearecoverystrategyateachmeeting.DELIVERABLESScheduleandnotifyparticipantsforTeamStatusMeetings0.InvoicesTheCONSULTANTshallbepaidforcompletedworkandservicesrenderedunderthisAGREEMENT.Suchpaymentshallbefullcompensationforworkperformedorservicesrenderedandforalllabor,materials,supplies,equipment,andincidentalsnecessarytocompletetheworkspecifiedintheScopeofWork.TheCONSULTANTshallbeproactiveindiscussinganypotentialbudgetproblems,andmaypresentalternativesormakerecommendationstoalleviatetheproblem.MonthlyinvoicesforworkcompletedtodatewillbesubmittedtotheCITY.Theinvoicesshallsummarizebudget,expendituresandpercentexpendedfordeliverabletasksduringthebillingperiod,percentexpendedofoverallprojectelementsandshallcontainallelementsoutlinedintheprojectcontract.InvoicesshallbesubmittedwiththeMonthlyStatusReport.DELIVERABLESMonthlyinvoices—onehardcopyE.MonthlyProgressReportsMonthlystatusreportsshallbesubmittedwithinvoices.Thestatusreportsshallsummarizeactivitiescompletedforeachtaskduringthebillingperiodandanticipateddeliverablesforthenextmonth.Thepercentcompleteandpercentbilledwillbeincludedalongwithanstatementofthecorrespondingestimateofworkcompletedtodate.TheCONSULTANTshallalsosummarizeinthemonthlystatusreportsproblemsencounteredandactionstakenfortheirresolution,potentialfuturedelays,andissues/activitiesrequiringCITYdirection.AnyelementsthatmayimpactprojectcompletiontimeandcostshallbehighlightedDELIVERABLESciMonthlystatusreports—onehardcopy2.BaseMappingA.GIS&MappingInformationTheCONSULTANTwillcollectavailableGIS,as-builtinformation,andaerialmappingavailablefromtheInternetandsetupthebasemapdrawingsbasedonthatinformation.2/13120158i. - Transportation Systems Division recommends approval of a contract with Page 88 of 162
B.TopographicSurveyTheSUBCONSULTANTshallcompleteatopographicsurveyasdescribedbelowforthefollowinglocationswithintheprojectlimits:NE6thStreet(NW,SWandSWcorners)NE7thPlace(SEcorner)>NE8thStreet(NWandSWcorners)Thelimitsofsurveyateachintersectionshallextendforaminimumdistanceoftwenty(20)feetfromthePC/PTofeachcurbreturn.InthevicinityofeachcurbreturnlocationtheCONSUTLANTshallsurveythetopandbottomofcurb,gutterpanandroadwaysurfaceshotsat5footintervals.Theroadwaysurface(pavementshots)shallextendintotheroadwayfourfeetfromfaceofgutter.Thesurveyshallextendto5’beyondthebackoftheexistingsidewalkortothefaceofbuilding,whicheverisfirst.AllsurveyworkshallbeconductedinaccordancewiththeCITYstandardsandrequirementsandshallutilizetheCITYprovidedhorizontalandverticaldatums.BobMcOnieoftheCityofRentonwilldeterminewhichmonumentshallbeused.SurveyDetails:Horizontalcontrol:HorizontalDatumNAD83(91),VerticalDatumNAVD88Roadwaycenterline:Roadwaycenterline,stationsandstreetnames,bearing&distancesbetweenmonuments,whenpossibletoobtainwithoutclosinglanes.Right-of-way,propertylines&easements:Right-of-waylinesfromGISoroffsetfromcenterline,propertyaddressesTransportation:Pavement,driveways,curb&gutter;,crosswalks;jointsbetweendifferentpavementtypes;ADAramps,sidewalklimits;trafficsignalequipmentincludingjunctionboxes,loops(ifany),PPB5,andpoles.Utilities:Surfacelocationsonlyofwater,sewer,stormdrain;gas&electric;telecommunicationssuchasutilitymanholes,vaults,inletsvalvescatchbasins,hydrants,cleanouts,andthelike.Assumptions•MappingwillbepreparedinAut0CAD2014.•NoundergroundutilitymappingwillberequiredfromtheCONSULTANTforthetopographcsurveyatthelocationsdescribedabovein2B.•CITYGISand/oras-builtdatawillbeusedonlytodepictpropertylinesandrights-of-way.•PropertyorRight-of-Waydeterminationwillnotbeincludedinthesurveywork.•Preparationoranalysisoflegaldescriptionisnotincludedinthework.Deliverables•TopographicSurveyofprojectintersectionsandselectedstreetsasdescribedherein.•LandXMLfilesofeverythingintheProjectAreaC.FieldDataCollectionTheCONSULTANTshallconstructaprojectcenterlineforthebasemapwithstationingbeginningatanidentifiablepointasdeterminedbymonumentsorcurbextensionsfromanintersectingstreet.The2/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 89 of 162
constructionstationingwillbegeneratedusingawheelcounterinthefield.DistanceswillbeverifiedbyscalingtheCITY-providedplansoraerialphotographs.Whileinthefieldgeneratingthecenterlinestationing,theCONSULTANTshallalsorecordallsurfacefeaturesfrombackofsidewalktobackofsidewalkorwherenocurbandsidewalkexists,fivefeetoutsideoftheedgeofpavement.Thisshallincludeutilities,drivewaylocations,intersectingstreetlocations,andchannelization.D.BaseMapsTheCONSULTANTshallusethefieldcollecteddatatocompletethebasemappreparationatascaleofone(1)inchequalsthirty(30)feetforthecorridor.3.EnvironmentalDocumentationItisassumedthatallenvironmentaldocumentationrequiredwillbecompletedbyothersforthisproject.TheCONSULTANTwillworkwiththeCity’sEnvironmentalConsultanttoprovidemapsandcalculationsasrequiredtosupportthepermitprocess.4.UtilityCoordinationA.UtilityCoordinationTheCONSULTANTwillcoordinatewithotherutilitiesincludingwater,sanitarysewer,stormwater,power,gas,telephone,cabletelevision,andotherfiberownerslocatedinthelimitsoftheproject.Coordinationshallincludenotifyingutilitiesofupcomingworkandcoordinatingproposedutilityimprovements,adjustmentsandrelocationsrequiredbythisproject.DELIVERABLESJNotificationlettertoutilitiesIJConversationsummariestoCITY5.StormDrainageA.StormDrainageMemoTheCONSULTANTshallprepareaStormDrainageMemothatsummarizesthefollowinginformation:•Projectdescription•Drainageoverview•NarrativeresponsetoCITYofRentonlStormwaterGuidelinesRequirement2/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 90 of 162
ASSUMPTIONSLIDetentionandwaterqualitytreatment,andupgradestotheexistingstormsewersystemwillnotberequiredforthisproject.LITheStormDrainageMemowillberoughlyathreetofivepagedocumentincludingfigures.DELIVERABLESLIOne(1)hardcopyoftheStormDrainageMemoandcalculationsatthetimeofthe50%PS&Esubmittal.LIOne(1)hardcopyofthefinalStormDrainageMemoandcalculationsatthetimeofthe90%PS&Esubmittal.6.GeotechnicalAnalysisTheCONSULTANTwillcoordinatewithSUBCONSULTANTtoprovideageotechnicalinformation(seeattachedscopeofwork).7.PS&EDesignA.SiteEvaluationsTheCONSULTANTshallreviewon-siteconditionsforthecorridortoidentifythespecificconstructionitemstobeincludedintheprojectimprovementsincludingpavinglimits,pavementrepairareas,utilitycastings,pavementmarkings,andedgetreatments.B.OptionsAnalysisTheCONSULTANTshallprepareanOptionsAnalysisatroughlythe30%designphase.TheOptionsAnalysiswillincludeinitialbasemapping,siteevaluations,geotechnicaldata,andcostcomparisonsforuptofivedifferentpavingoptionsfortheDuvallAveNEcorridor.Pavingoptionstobeconsideredwillincludealternativestoa3”millandfilloftheentireroadway.Optionsmayincludepavementrepairsectionsfordistressedareas,noworkonbikelanesortwo-way-left-turnlanes,varyingpavementsectionsthroughoutthecorridorandotheroptionsthatwillmaximizethefinalpavingproductthroughouttheentirecorridorwhilemaintainingtheprojectbudget.TheOptionsAnalysiswillbesubmittedforreviewbytheCITY.TheCITYwillprovidecommentsandselectapreferredalternative.TheCONSULTANTshallupdatetheOptionsAnalysisbyaddressingcommentsfromtheCITYandoutliningthepreferredalternative.C.PS&EPLANS,SPECIFICATIONS&ESTIMATES(PS&E)PlanSheetsizeshallbe22Inches,height,by34Inches,width.PlanSheetswillbepreparedatascaleof1”=30’.Thedrawingscales,lettering,andgeneraldelineationoftheplanswillrenderlegiblereproductionathalfscale(11”x17”size).TheCONSULTANTwillbesuppliedwitha‘BoilerPlate”versionoftheCITYProjectManual.TheCONSULTANTwilleditthe“BoilerPlate”version,bysupplementingasnecessarywithprojectspecificinformation,andbydeletingunnecessaryspecialprovisions.2/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 91 of 162
TheCITYshallprovidetheCONSULTANTwithreviewcommentsaftereachmilestonesubmittal.CommentsshallbecompiledbytheCITY.TheCONSULTANTshallprovidearesponseforeachCITYcomment.IfthereisnotcleardirectioninthecommentorthereareconflictingcommentstheCONSULTANTshallprovidetheCITYwithoptionsforhowtoresolvetheissueraisedinthecomment.COVERSHEET,INDEXANDPROJECTLOCATIONMAPShallincludeanindexlistingplansheettitlesastheyappearintheplanset,CITYmapandprojectlocation,projecttitle,andcontractbidnumberasmaybeapplicable.Thevicinitymapillustratingtheprojectlimitsshallbeshownonthemaponthecoversheet(AssumeIsheet).LEGENDANDGENERALNoTESSHEETProvidelegendandgeneralnotesfortheproject(Assume1sheet)OVERLAY/CHANNELIZATIONPLANS(1”=30’)Provideroadwayplansfortheworkillustratingallroadwaydesignelementsincludingpavementrepairareas,grinding,pavementrecycling,pavinglimits,minordrainageimprovements,utilityadjustments,minorcurbandgutterreplacement,edgetreatmentandchannelization.Thetopviewoftheplansheetwillshowtheoverlaydesignandthebottomviewwillshowthechannelizationdesign(Assume6sheets).CURBRAMPPLANS(1”=lO’)Providecurbrampplansfortheworkillustratingthelayoutandgradingforcurbramps.Plansshallincludeexistingandproposedelevationsattie-inlocations,rampandlandingelevationsandslopes,anddimensionsforallrampfeatures.(Assume7sheets).MISCELLANEOUSDETAILSSHEETProvidedetailsforconstructionelements(Assume2sheets)Theanticipatedsheetlistis:SheetNo.Description1CoverSheetwithProjectLocationMapandIndex2LegendandGeneralNotes3-11Overlay/ChannelizationPlans12-14CurbRampPlans15-18MiscellaneousDetails30%DESIGNSUBMITALTheCONSULTANTshallsubmitone(1)setofhalf-sizeplanselectronically.Thissubmittalshallbethecompletesetofplansandshallincludealldrawings,quantitiesandtheEngineer’sestimate.90%DESIGNSUBMI1TALTheCONSULTANTshallsubmitone(1)electronicsetofhalf-sizeplansandone(1)electroniccopyofthespecificationdocumentforthe90%design.ThissubmittalshallbethecompletePS&Eandshallincludealldrawings,quantities,thespecificationpackage,andtheEngineer’sestimate.100%DESIGNSUBMITTALTheCONSULTANTshallsubmitone(1)electronicsetofhalf-sizeplansandone(1)electroniccopyofthespecificationdocumentforthe100%design.ThissubmittalshallbethecompletePS&Eandshallincludealldrawings,quantities,thespecificationpackage,andtheEngineer’sestimateand“ApprovedforBid”boxforCitysignature.2l13/20158i. - Transportation Systems Division recommends approval of a contract with Page 92 of 162
FINALPS&ESUBMITTALTheCONSULTANTshallsubmitonefull-sizeandonehalf-sizesetofplansandaspecificationsetfortheFINALPS&E,whichshallincludealldrawingscomplete,theCONSULTANT’sstampandsignature,thequantitiescomplete,thespecificationspackagereadytoadvertiseforbid,andthefinalEngineer’sestimateofcost.AdigitalformofthefinalsubmittalwillalsobeprovidedtotheCITYanduploadedbytheCONSULTANTtoBuilder’sExchange.TheCONSULTANTshallmakenofurtherchangestothedocumentswithoutapprovaloftheCITY.TheProjectManagershallsignanddatethedrawing.ASSUMPTIONSUPlansubmittalsshallbeonbondpaperandincludeanelectroniccopyifrequested.UAllreproductionforplansandspecswillbebytheCITY.UACITYtechnicianwillbeavailabletoassisttheCONSULTANTinaccesstojunctionboxes,controllercabinet,etc.foronefieldmeetingthatshallincludeallthreesignalizedlocations.UTrafficsignaltimingandmodelingisnotincludedintheCONSULTANTscopeofwork,butmaybeaddedasanadditionalactivitybytheCITY.DELIVERABLESU30%SubmittalU90%Submittal0100%SubmittalUCDcopyofCONSULTANTPreconstruction/DesignPhotographsD.ConstructabilityReviewTheCONSULTANTshallcompleteaconstructabilityreviewoftheplans,specificationsandcostestimateatthe90%reviewphase.Thereviewshallbecompletedbystaffnotinvolvedwiththeprojectdesign.E.BidSupportTheCONSULTANTshallpostthebiddocumentsonBuildersExchangetogetherwithall,ifany,amendmentsand/orbidderquestionsandanswers.TheCONSULTANTshallincorporateallchangesmadeintothebiddocuments,providingaconformedsetforconstructionwithan“ApprovedforConstruction”boxforCitysignature.DELIVERABLESUElectroniccopiesofaddendainPDFformatUOnefull-sizehardcopyofconformeddocumentsforCitysignatureUFivehalf-sizehardcopiesofsignedconformeddocumentationUElectroniccopiesofconformeddocumentsinPDFformat2/13/20158i. - Transportation Systems Division recommends approval of a contract with Page 93 of 162
8.MaximumExtentFeasible(MEF)DocumentationA.DesignProcessDocumentationTheCONSULTANTwilldocumenttheexistingandproposedrampupgradesusingtheWSDOTMEFDocumentationTemplatespreadsheetorsimilarspreadsheetprovidedbytheCITYordevelopedbytheCONSULTANT.Thefollowinginformationwillbedocumentedbasedontheexistingconditionsandtheproposedrampdesign:>RamplocationsRampdimensionsRampslopes>LandingconditionsanddimensionsCurbheight>Pedpushbuttonclearspacelocation,dimensionandgrade>Curbramptransitionclearspacelocation,dimensionandgradeTheCONSULTANTwillattendone(1)fieldmeetingwithWSDOTandCITYofLynnwoodstafftoreviewexistingrampconditionsanddevelopaconceptualdesignapproachforexistingnon-compliantADAcurbrampsandpedestriantrafficsignalfacilities.DesigndecisionswillbedocumentedduringthedesignprocesssotheycanbeincorporatedintotheMEFdocumentations.B.MEFDocumentPreparationTheCONSULTANTwilldeveloptheMEFDocumentthatoutlinestheexistingandproposedrampconditions,compliancewithADArequirementsandprovidesanarrative“MaximumExtentFeasible”justificationfornon-complaintramps.Thedocumentwillincludespreadsheetswithexistingandproposedrampdesigninformationaswellasanarrativedescribingdesignconsiderations,optionsandanalysisthatwereevaluatedtodeterminethe“maximumextentfeasible”wasreached.Adraftdocumentwillbepreparedafterthe90%submittalandafinaldocumentwillbesubmittedwiththe100%submittal.AfterconstructiontheCONSULTANTwilldocumentas-builtconditionsateachramplocationandincorporatethatintotheMEFdocument.DELIVERABLESciMEFDocument—Draft(at90%submittal);electroniccopyinWord,ExcelandPDFciMEFDocument—Final(at100%submittal);electroniccopyinWord,ExcelandPDFciMEFDocument—AfterConstruction;electroniccopyinWord,ExcelandPDF9.PublicOutreachA.PublicOutreachTheCONSULTANTwillleadthepublicoutreachprocessincoordinationwiththeCITY.TheCONSULTANTwillcompletethefollowingtasks:2/13/201528i. - Transportation Systems Division recommends approval of a contract with Page 94 of 162
•DeveloplistofpropertiesadjacenttotheprojectandprovidetoCITYinExcelspreadsheetformat•Prepareaprojectnewsletteratthe30%and90%designphases•PrepareforandattendanOpenHousenearthe50%submittalmilestone.TheCONSULTANTshallprepareexhibits,providesign-insheet,commentforms,andproviderefresments.•Meetwithindividualbusinessorhomeownersorotherstakeholders•CoordinatewiththelocalschooldistrictASSUMPTIONSCITYwillsecuresiteforOpenHouseIJCITYwillpreparefinalmailingsandprovidepostage.1JAllreproductionforplansandspecswillbebytheCITY.DELIVERABLESUAdjacentPropertyOwnerslistOProjectNewsletter(50%Submittaland90%Submittal)oOpenHouseExhibits,SigninSheet,CommentForms0MeetingMinutesfromPropertyOwnerMeetings2/13/201538i. - Transportation Systems Division recommends approval of a contract with Page 95 of 162
KBA,Inc.January15,2015SCOPEOFSERVICESConstructabiityReviewServicesforDuvallAvenuePavementPreservationContractNo.KBA,Inc.(Consultant)willprovideConstructabilityReviewservicestoCMDesignGroup,LLC(Client),whohasanAgreementwiththeCityofRenton(Owner)fortheProjectknownasDuvallAvenuePavementPreservationProject.Theseserviceswillincludeconsultation,andConstructabilityReviewServices,asdetailedbelow.ConstructionManagementservicesmaybeaddedatalaterdateviaAmendmenttothisAgreement.ProjectDescription:TheProjectwillresurface0.75milesofDuvallAvenueNE(3-inchoverlay),fromNE4thStreettoNE10thStreet.ThisworkwillincludeADAimprovementswithintheProjectlimits,wherenecessary.TheDesignerofRecordonthisprojectisCMDesignGroup.LLC(Designer).CONSTRUCTIONMANAGEMENTSERVICESA.ConsultantContractManagement.Provideoverallday-to-daymanagementoftheconsultantcontractandstaff,including:1.DecideonbestmodesandfrequencyofcommunicationwithClient.LiaisonandcoordinatewithClientonaregularbasistodiscussProjectissuesandstatus.2.Reviewmonthlyexpendituresandscopeactivities.PrepareandsubmittoClientmonthly,aninvoiceandprogressreportdescribingservicesprovidedthatmonth.Deliverables.MonthlyinvoicesandprogressreportsB.Design-phaseConstructabilityReview1.SiteVisit.AccompanyDesigneronaplans-in-handsitevisittoacquaintConsultantwiththeProjectandsite.2.AdviseDesignerasrequested,onchallengingconstructabilityissues.3.ConstructabilityReviews.ParticipateinConstructabilityreviewsatthefollowingmilestones:a.90%StageReview.i.Reviewthe90%Plans,ProjectManual/ContractProvisions,andEngineer’sEstimateforsuchthingsas:(a)Areasofcostsavingopportunities(b)Constructabilityandoperability(c)Generalclarity(d)Consistencyamongstandardspecifications,amendments,andspecialprovisions/biditems(e)Completenessandadequacyofbiddingandcontractingdocuments/forms(f)SpecialProvisionsfornon-standarditems(g)Payitemsforconstructionelementsii.Onereviewcycle.MeetwithClienttopresentanddiscusscomments.PrepareandsubmitConstructabilityReviewCommentsspreadsheetalongwithred-linemarkupofthedocuments.b.100%StageReview.Z:15006DuvaIlAveNEContract\KBA\DuvaIIAve-Scope-FinaIDrafl-2015-0115.docxIof38i. - Transportation Systems Division recommends approval of a contract with Page 96 of 162
KBA,Inc.January15,2015i.FinalReviewof100%Plans,ProjectManual/ContractProvisionsandPreliminaryEngineer’sEstimate,priortogoingtoAd.Thisreviewwillbeonlytoascertainifpreviousreviewcommentswereaddressed.Deliverables•90%stageConstructabilityReviewCommentsspreadsheet,andred-linemarkups•100%stageletterreportC.AssumptionsBudget:a.Staffinglevelsareanticipatedinaccordancewiththeattachedbudgetestimate.Ifadditionalreviewsormeetingsareneeded,theywillbeExtraWork.b.ThebudgetallocationsshownonExhibitE-1areitemizedtoaidinProjecttrackingpurposesonly.Thebudgetmaybetransferredbetweentasksorpeople,orbetweenlaborandexpenses,providedthetotalcontractedamountisnotexceededwithoutpriorauthorization.2.ItemsandServicesClientwillprovide:a.Onefullsizesetofplans(paper),aswellaselectronicfilesoftheContractProvisions-
-foreachreviewstage.3.Scope:a.ConstructabilityReviewofdesigndocumentswillbeforconstructability,forgeneralconformancewiththedesignconcept,andforcontradictionsandinconsistenciesbetweenthevariouspartsofthedesigndocuments.Thisreviewwillnotincludereviewoftheaccuracyorcompletenessofdetails,suchasquantities,dimensions,weights,gauges,orfabricationprocesses;andwillnotincludequantitytakeoffs.b.AnyopinionsofprobableconstructioncostprovidedbytheConsultantwillbeonthebasisofexperienceandprofessionaljudgment.However,sinceConsultanthasnocontrolovercompetitivebiddingormarketconditions,theConsultantcannotanddoesnotwarrantthatbidsorultimateconstructioncostswillnotvaryfromtheseopinionsofprobableconstructioncosts.c.Consultantisnotresponsibleforanycosts,claimsorjudgmentsarisingfromorinanywayconnectedwitherrors,omissions,conflictsorambiguitiesintheContractDocumentspreparedbyothers.TheConsultantdoesnothaveresponsibilityfortheprofessionalqualityortechnicaladequacyoraccuracyofthedesignplansorspecifications,norfortheirtimelycompletionbyothers.d.IfConsultantprovidesValueAnalysisorValueEngineeringservices,itisunderstoodthatanyideas,advice,orrecommendationsgeneratedbytheConsultantaremadebasedonlyontheinformationpresentedtothem,andneedengineeringanalysisbytheDesignertoverify;Consultantisnotresponsibleforthefinaldesignproduct.e.ClientagreestoincludeastatementintheconstructionBidDocumentsforthisProject,requiringconstructioncontractortonameKBA,Inc.asanadditionalinsuredviaendorsementtothecontractor’scommercialgeneralliabilityandautomobileinsurancepolicies.f.RCW4.24.115isapplicabletoConsultant’sservicesprovidedunderthisAgreement.g.ServicesprovidedbytheConsultantunderthisAgreementwillbeperformedinamannerconsistentwiththatdegreeofcareandskillordinarilyexercisedbymembersofthesameprofessioncurrentlypracticingundersimilarcircumstances,inthesamegeographicalareaandtimeperiod.Z:\15006DuvallAveNEContractKBA\DuvaIIAve-ScDpe-FinaIDraft-2O15-Oh15docx2of38i. - Transportation Systems Division recommends approval of a contract with Page 97 of 162
KBA,Inc.January15,2015II.OPTIONALSERVICESAllservicesnotdetailedabove,areconsideredOptionalServices,which,alongwithanyotherExtraWorkrequestedbytheClient,willbeperformedonlywhenamutuallynegotiatedSupplementtothisAgreementisexecuted,specifyingscopeofservicesandbudget.Z15006DuvaIlAveNE\ContractKBADuvalIAve-Scope-FinaIDraft-2015-0115docx3of38i. - Transportation Systems Division recommends approval of a contract with Page 98 of 162
ExhibitA-2ScopeofWork(TaskOrder)EachitemofworkunderthisAGREEMENTwillbeprovidedbytaskassignment.EachassignmentwillbeindividuallynegotiatedwiththeCONSULTANT.TheamountestablishedforeachassignmentwillbethemaximumamountpayableforthatassignmentunlessmodifiedinwritingbytheAGENCY.TheAGENCYisnotobligatedtoassignanyspecificnumberoftaskstotheCONSULTANT,andtheAGENCY’SandCONSULTANT’Sobligationshereunderarelimitedtotasksassignedinwriting.Taskassignmentsmayincludebutarenotlimitedto,thefollowingtypesofwork:A.B.C.D.E.F.TaskassignmentsmadebytheAGENCYshallbeissuedinwritingbyaFormalTaskAssignmentDocumentsimilarinformattopage2ofthisexhibit.AnassignmentshallbecomeeffectivewhenaformalTaskAssignmentDocumentissignedbytheCONSULTANTandtheAGENCY,exceptthatemergencyactionsrequiringa24-hourorlessresponsecanbehandledbyanoralauthorization.Suchora]authorizationshallbefollowedupwithaFormalTaskAssignmentDocumentwithinfourworkingdays,andanybillingratesagreedtoorally(forindividuals,subconsultants,ororganizationswhoserateswerenotpreviouslyestablishedintheAGREEMENT)shallbeprovisionalandsubjecttofinalnegotiationandacceptancebytheAGENCY.AgreementNumber:WSDOTForm140-O89EFExhibitA-2Page1of2Rpvic.ød1fl/’)I7fl148i. - Transportation Systems Division recommends approval of a contract with Page 99 of 162
FormalTaskAssignmentDocumentTaskNumber:ThegeneralprovisionsandclausesofAgreementshallbeinfullforceandeffectforthisTaskAssignment.LocationofProject:ProjectTitle:MaximumAmountPayablePerTaskAssignment:CompletionDate:DescriptionofWork:Noteattachmentsandgivebriefdescription)AgreementNumber:WSDOTForm140-089EFExhibitA-2Page2of2RpviprI1fl/fl/2i7148i. - Transportation Systems Division recommends approval of a contract with Page 100 of 162
ExhibitBDBEParticipationAgreementNumber:WSDOTForm140-089EFExhibitBPage1ofIRpvicpri1fl/fl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 101 of 162
ExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataInthisExhibittheagency,asapplicable,istoprovideadescriptionoftheformatandstandardstheconsultantistouseinpreparingelectronicfilesfortransmissiontotheagency.Theformatandstandardstobeprovidedmayinclude,butarenotlimitedto,thefollowing:I.Surveying,RoadwayDesign&PlansPreparationSectionA.SurveyDataSeeScopeofWorkTask2B.RoadwayDesignFilesAutocad2014Clvii3DC.ComputerAidedDraftingFilesAutocad2014Clvii3DD.SpecifytheAgency’sRighttoReviewProductwiththeConsultantE.SpecifytheElectronicDeliverablestoBeProvidedtotheAgencySeeattachedExhibitAScopeofServicesF.SpecifyWhatAgencyFurnishedServicesandInformationIstoBeProvidedSeeattachedExhibitAScopeofServicesAgreementNumber:WSDOTForm140-089EFExhibitCPage1of2Pnvicedlfl/2fl/?a7148i. - Transportation Systems Division recommends approval of a contract with Page 102 of 162
II.AnyOtherElectronicFilestoBeProvidedIII.MethodstoElectronicallyExchangeDataDropboxfolderA.AgencySoftwareSuiteB.ElectronicMessagingSystemE-mailC.FileTransfersFormatDropboxAgreementNumber:WSDOTForm140-089EFExhibitCPage2of2RpviprIlfl/1fl12fl148i. - Transportation Systems Division recommends approval of a contract with Page 103 of 162
ExhibitDPrimeConsultantCostComputationsSeeattachedExhibitBFeeComputationsAgreementNumber:WSDOTForm140-089EFExhibitDPage1ofIPpvicprl1flI.fl/7fl148i. - Transportation Systems Division recommends approval of a contract with Page 104 of 162
LCMDESIGNGROUPFeeEstimateCityofRentonDuvallAveNEOverlayProjectDesignHours2/13/2015C.CoordinationMeetingsD.Invoices0.Basemappreparation-_{TaskZTo3ENVIRONMENTALDOCUMENTATIONPermitsupport-caicsanddrawingsziiiiUTILITYCOORDINATIONPrepareutilitynotificationletterCoordinateutilityimpactsTask4Total.5DRAINAGE_COMPLIANCE______A.DraftDrainageMemo1FinalDrainageMemoIIi[Task5TotaI6GEOTECHNICALANALYSIS____A.CoordinatewithSubconsuItant_______-Reviewdraftandfinalanalysis7PS&EDEGN_________A.Sitevisits8Tkiivisits)Total8B.Optionsanalysis81ReviewoptionswithCity2Definepreferredalternative24ffl.çiTask6Total1$153.60$417.60$2,179.20$3,964.80$2,006.40$950.40$1,670.40$3,686.40$3,100.80$489.60$643.20J$4,23360B.TaskSr.Eng.Eng.EngSuprtLaborPrincipalProj.Mgr432StaffTotalRate$168.00$132.00$103.20$91.20$76.80$60.001PROJECTMANAGEMENTA.ProjectManagement1214$2,428.80ProjectSchedule&Updates4MonthlyProgressReports168:8SURVEYING&BASEMAPPINGA.GIS&mappinginformationskiTotalB.C.$672.00Topographicsurvey_______Fielddatacollection$3,513.601$1,404.001$1,404.001—222-—2444-4024A.2j__2882K—8—884164144$945.602i•i8—$2,347.20_______4$475.2021$412.80I5UM!$“8c8412&12416212•14Page14228i. - Transportation Systems Division recommends approval of a contract with Page 105 of 162
CMDESIGNGROUPFeeEstimateCityofRentonDuvallAveNEOverlayProjectDesignHours2/13/2015_
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__$47520___
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_$2,452.80288$2,006.401628Task7Total6111064188384W1TaskSr.Eng.Eng.EngSuprtLabor‘PrincipalProj.Mgr432StaffTotalRate$168.00$132.00$103.20$91.20j$76.80$60.00C.PS&E130%_DesignICoversheetandindex2$153.60LegendandNotes24$489.60Overlay/Channelizationplans8204096$15,004.80Curbrampplans283212$5,232.00Miscellaneousdetails148$1,147.20Engineer’sestimate/quantities1412$1,617.6050%design_submittalproduction2$153.601232A1‘$W90%DesignCoversheetandindex2$153.60LegendandNotes24$489.60Overlay/Channelizationplans4204080—__
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_$13,104.00Curbrampplans28328$4,924.80Miscellaneous_details188$1,512.00Specifications640L_____4$5,376.00Engineer’sestimate/quantities1412$1,617.6090%designsubmittalproduction100%DesignAddressfinalplancommentsSpecifications___
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_Engineer’sestimate/quantities100%design_submittalproduction424__
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_1FinalContractDocuments$153.60_
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____242Incorporate100%reviewcommentsi2$6,988.8081024502$3,268.80D.E.8$1,046.40ConstructabilityReviewReviewplanswithsubconsultantIncorporatereviewcommentsBidSupport$153.60I201ki;20r$2,928.001,8I16Page28i. - Transportation Systems Division recommends approval of a contract with Page 106 of 162
CMDESIGNGROUPFeeEstimateCityofRentonDuvallAveNEOverlayProjectDesignHours2/13/2015OpenHouseMeetwithpropertyownersCoordinatewithschooldistrict42$2,400.00$2,486.40Task—___
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__Sr.Eng.Eng.EngSuprtLaborPrincipalProj.Mgr432StaffTotalRate’$168.00$132.00$103.20$91.20$76.80$60.008MEFDocuments—___
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____1A.Designprocessdocumentation4$364.80B.MEF_Documentation-Draft2420$2,688.00ADA_Evaluation-Existing—412$1,622.40MEFDocumentation-FinalDesign24.10$1,776.00MEFDocumentation-AfterConstruction210$1,176.009PublicOutreachA.Developstakeholderslist212—2$1,377.60B.Projectnewsletters-8-
-8$1,824.0088—ii..j..308_1488$1,550.40I___
_Page38i. - Transportation Systems Division recommends approval of a contract with Page 107 of 162
CMDESIGNGROUPExhibitB-FeeEstimate2/13/2015CityofRentonDuvallAveNEOverlayProjectDesignSummaryClassificationHrs.xRate=CostPrincipal154$168.00$25,872SrProjectManager160$132.00$21,120Engineer484$103.20$8,669Engineer3268$91.20$24,442Engineer2513$76.80$39,398AdministrativeAssistant18$60.00$1,080TotalHrs.1197DirectSalaryCost$120,580.80DirectNon-SalaryCosta)Copying,1/2sizeplans10Each@$20.00/Each$200fullsizeplans4Each@$45.00/Each$180Specs8Each@$55.00/Each$440b)Courier$120c)Mileage200Miles@$0.55/Each$110$1,050.00SubconsultantsPACE(TopoSurvey)$2,200.00HWA(Geotechnical)$13,178.00KBA(ConstructabilityReview)$8,750.00ricSevicesSubtotal$145,758801ManagementReserveFund$12,000.00ProjectTotal$157,758.80Page48i. - Transportation Systems Division recommends approval of a contract with Page 108 of 162
ExhibitESub-consultantCostComputationsThereisn’tanysub-consultantparticipationatthistime.TheCONSULTANTshallnotsub-contractfortheperformanceofanyworkunderthisAGREEMENTwithoutpriorwrittenpermissionoftheAGENCY.RefertosectionVI“Sub-Contracting,,ofthisAGREEMENT.SeeattachedfeeproposalsfromPACE,HWAandKBAAgreementNumber:WSDOTForm140-089EFExhibitEPage1ofIPpvicprllflI.’lfl/9fl148i. - Transportation Systems Division recommends approval of a contract with Page 109 of 162
Project Cost Estimate
Duvall Avenue NE Pavement Preservation HWAGEOSCI[NCES INC.
Renton,Washington
Prepared for CM Design Group
I ih1hlL1llh i.hhi.z 1 11
Scope of Work
Prepare Traffic Control Plans and Street Use Permit for field operations and submit to City of Renton.
Perform FWD testing along all travel lanes between NE 4th Street and NE 10th Street.Tests will be performed on approximately 200 foot intervals.
Testing to consist of 3 drops at each location.GPS readings will be taken at each test location.Mark locations of 8 pavement cores and arrange for utility locates.
Core pavement in 8 locations using 6-inch diameter core,and perform hand auger explorations to depths of about 3 to 4 feet at each location.Cores will be patched with minimum 6 inch
thickness ofrapid-setting concrete.Generate logs ofpavement cores and perform engineering analyses to determine engineering properties of the subgrade soils and existing pavement structure.
Prepare a report presenting the results of the field testing (including FWD deflection readings,backcalculated resilient moduli of the subgrade,and logs of pavement cores),and
recommendations pertaining to the proposed overlay.We will also include discussion regarding areas that should be reconstructed as opposed to rehabilitated.
Est.No.Unit Total
Test Tests Cost Cost
Grain Size Distribution 0 $90 $0
Atterberg Limits (plasticity index)0 $140 $0
CflRlProctor 0 $450 $0
Assumed Conditions:
1.All costs are estimated,and may be increased or decreased within the limits of the total budget at the discretion of HWAs project manager.
2.Client/Owner to provide site map for use in our report.
3.Traffic control to consist of arrowboard and signs for single lane closure.
I{WA Ref:2015-005
Date:12-Jan-15
Prepared By:81(11
ESTIMATED HWA LABOR:
PERSONNEL &2015 DIRECT SALARY RATES
WORK TASK Principal Sr Engr.[Engr.V Engr.II [Geol.II CAD Clerical TOTAL TOTAL
DESCRIPTION $240.00 $170.00 $165.00 $90.00 $82.00 $75.00 $71.00 HOURS AIvIOUNT
Project Setup 2 2 $340
Traffic Control Plans /Street Use Permits 4 4 $328
Mark Locations ofPavement Cores/Arrange Utility Locates 6 6 12 $1,512
FWD Testing 8 8 16 $1,376
Pavement Coring 16 16 32 $2,752
Generate Core Logs 1 4 5 $498
Data Anajyses 8 8 $1,360
Prepare Summary Letter Report 2 8 4 2 16 $2,282
Consultation /Project Management 4 4 $680
TOTAL LABOR CHARGES:
LABORATORY TEST SUMMARY:
2 29 0 24 38 4 2 99 511,128
LABORATORY TOTAL:$0
ESTIMATED DIRECT EXPENSES:
Mileage @ 0.56/mi $150
FWD Rate (@ $175/br)$1,050
Concrete for Core Patching $50
Pavement Coring (@ $50/core)$400
Arrowboard &Sign Rental for Traffic Control $400
Street Use Permits (@ $400/permit)$0
Laboratory Testing $0
TOTAL DIRECT EXPENSES:$2,050 I
PROJECT TOTALS AND SUMMARY:
Total Labor Charges
Direct Expenses
GRAND TOTAL:
$11,128
$2,050
I $13,178 I
2015-005 Duvall Avenue8i. - Transportation Systems Division recommends approval of a contract with Page 110 of 162
ProjectName:DuvallAvenuePavementClientProjectNo.:TBDKBAProjectNo.:BP14-100-02CONSTRUCTIONContractType:Cost+NetFee(onDSConly)MANAGEMENTDatePrepared:1/12/2015Preparedby:SamSchuylerSalaryEscalation4%KBALaborHoursEmployeeTitleTotalHours2015TotalMay-15SamSchuylerProjectManager$56.48161616TBDResidentEngineer$50.00404040DeborahOttumContractAdministration$48.00444Subtotal-KBALaborHours606060DirectExpensesItemTotalCosts2015TotalMay-15Mileage$252525Misc:Supplies,Copies,Postage$191919Subtotal-DirectExpenses$444444CombinedCostsEmployeeTitleTotalDSC2015TotalMay-15SamSchuylerProjectManager$56.48$904904904TBDResidentEngineer$50.00$2,0002,0002,000DeborahOttumContractAdministration$48.00$192192192DirectSalaryCosts$3,0963,0963,096Overhead@151.23%$4,6824,6824,682Subtotal(DSC+OH)$7,7777,7777,777Fee(onDSConly)@30.00%$929929929Subtotal(DSC+OH+Fee)$8,7068,7068,706DirectExpenses(NoMarkup)$444444TOTALESTIMATEDCOSTS$8,7508,7508,750Printed:1/12/20153:35PM8i. - Transportation Systems Division recommends approval of a contract with Page 111 of 162
ExhibitFTitleVIAssurancesDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees,andsuccessorsininterestagreesasfollows:I.CompliancewithRegulations:TheCONSULTANTshallcomplywiththeRegulationsrelativetonondiscriminationinfederallyassistedprogramsoftheAGENCY,Title49,CodeofFederalRegulations,Part21,astheymaybeamendedfromtimetotime(hereinafterreferredtoasthe“REGULATIONS,,),whicharehereinincorporatedbyreferenceandmadeapartofthisAGREEMENT.2.Non-discrimination:TheCONSULTANT,withregardtotheworkperformedduringthisAGREEMENT,shallnotdiscriminateonthegroundsofrace,color,sex,ornationaloriginintheselectionandretentionofsub-consultants,includingprocurementofmaterialsandleasesofequipment.TheCONSULTANTshallnotparticipateeitherdirectlyorindirectlyinthediscriminationprohibitedbySection21.5oftheREGULATIONS,includingemploymentpracticeswhenthisAGREEMENTcoversaprogramsetforthinAppendixBoftheREGULATIONS.3.SolicitationsforSub-consultants,IncludingProcurementofMaterialsandEquipment:InallsolicitationseitherbycompetitivebiddingornegotiationsmadebytheCONSULTANTforworktobeperformedunderasub-contract,includingprocurementofmaterialsorleasesofequipment,eachpotentialsub-consultantorsuppliershallbenotifiedbytheCONSULTANToftheCONSULTANT’sobligationsunderthisAGREEMENTandtheREGULATIONSrelativetonon-discriminationonthegroundsofrace,color,sex,ornationalorigin.4.InformationandReports:TheCONSULTANTshallprovideallinformationandreportsrequiredbytheREGULATIONSordirectivesissuedpursuantthereto,andshallpermitaccesstoitsbooks,records,accounts,othersourcesofinformation,anditsfacilitiesasmaybedeterminedbytheAGENCY,theSTATE,ortheFederalHighwayAdministration(FHWA)tobepertinenttoascertaincompliancewithsuchREGULATIONS,ordersandinstructions.WhereanyinformationrequiredofaCONSULTANTisintheexclusivepossessionofanotherwhofailsorrefusestofurnishthisinformation,theCONSULTANTshallsocertifytotheAGENCY,theSTATE,ortheFHWAasappropriate,andshallsetforthwhateffortsithasmadetoobtaintheinformation.5.SanctionsforNon-compliance:IntheeventoftheCONSULTANT’snon-compliancewiththenondiscriminationprovisionsofthisAGREEMENT,theAGENCYshallimposesuchAGREEMENTsanctionsasit,theSTATE,ortheFHWAmaydeterminetobeappropriate,including,butnotlimitedto:•WithholdingofpaymentstotheCONSULTANTunderthisAGREEMENTuntiltheCONSULTANTcomplies,and/or;•Cancellation,termination,orsuspensionofthisAGREEMENT,inwholeorinpart.6.IncorporationofProvisions:TheCONSULTANTshallincludetheprovisionsofparagraphs(1)through(5)ineverysubcontract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheREGULATIONS,ordirectivesissuedpursuantthereto.TheCONSULTANTshalltakesuchactionwithrespecttoanysub-consultantorprocurementastheSTATE,theAGENCY,orFHWAmaydirectasameansofenforcingsuchprovisionsincludingsanctionsfornon-compliance.Provided,however,thatintheeventaCONSULTANTbecomesinvolvedin,oristhreatenedwith,litigationwithasub-consultantorsupplierasaresultofsuchdirection,theCONSULTANTmayrequesttheAGENCYenterintosuchlitigationtoprotecttheinterestsoftheSTATEand/ortheAGENCYand,inaddition,theCONSULTANTmayrequesttheUnitedStatesenterintosuchlitigationtoprotecttheinterestsoftheUnitedStates.AgreementNumber:WSDOTForm140-089EFExhibitFPage1ofIRøviprI1flIfl/2’)148i. - Transportation Systems Division recommends approval of a contract with Page 112 of 162
ExhibitGCertificationDocumentsExhibitG-1(a)CertificationofConsultantExhibitG-1(b)Certificationof_______________________________ExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters-PrimaryCoveredTransactionsExhibitG-3CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingExhibitG-4CertificateofCurrentCostorPricingDataAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIRpi,icrI1flL’fl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 113 of 162
ExhibitG-1(a)CertificationofConsultantIherebycertifythatIamtheanddulyauthorizedrepresentativeofthefirmofCMDesignGroup,LLCwhoseaddressis34015thAveEast,#305,Seattle,WA98112andthatneithertheabovefirmnorIhave:a)Employedorretainedforacommission,percentage,brokerage,contingentfee,orotherconsideration,anyfirmorperson(otherthanabonafideemployeeworkingsolelyformeortheaboveCONSULTANT)tosolicitorsecurethisAGREEMENT;b)Agreed,asanexpressorimpliedconditionforobtainingthiscontract,toemployorretaintheservicesofanyfirmorpersoninconnectionwithcarryingoutthisAGREEMENT;orc)Paid,oragreedtopay,toanyfirm,organizationorperson(otherthanabonafideemployeeworkingsolelyformeortheaboveCONSULTANT)anyfee,contribution,donation,orconsiderationofanykindfor,orinconnectionwith,procuringorcarryingoutthisAGREEMENT;exceptasherebyexpresslystated(ifany);IacknowledgethatthiscertificateistobefurnishedtotheCityofRentonandtheFederalHighwayAdministration,U.S.DepartmentofTransportationinconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.CMDesignGroup,LLCConsultant(FirmName)Signature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIRpvipd1O/1fl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 114 of 162
ExhibitG-1(b)CertificationofIherebycertif3ithatIamthe:ThcrDOtheroftheCi,andoritsrepresentativehasnotbeenrequired,directlyorindirectlyasanexpressorimpliedconditioninconnectionwithobtainingorcarryingoutthisAGREEMENTto:a)Employorretain,oragreetoemploytoretain,anyfirmorperson;orb)Pay,oragreetopay,toanyfirm,person,ororganization,anyfee,contribution,donation,orconsiderationofanykind;exceptasherebyexpresslystated(ifany):IacknowledgethatthiscertificateistobefurnishedtotheandtheFederalHighwayAdministration,U.S.DepartmentofTransportation,inconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.-2-13-/I-SignatureDateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPpvipr1lfltIfl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 115 of 162
ExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters-PrimaryCoveredTransactionsI.Theprospectiveprimaryparticipantcertifiestothebestofitsknowledgeandbelief,thatitanditsprincipals:A.Arenotpresentlydebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromcoveredtransactionsbyanyFederaldepartmentoragency;B.Havenotwithinathree(3)yearperiodprecedingthisproposalbeenconvictedoforhadaciviljudgmentrenderedagainstthemforcommissionoffraudoracriminaloffenseinconnectionwithobtaining,attemptingtoobtain,orperformingapublic(Federal,State,orlocal)transactionorcontractunderapublictransaction;violationofFederalorStateanti-truststatuesorcommissionofembezzlement,theft,forgery,bribery,falsificationordestructionofrecords,makingfalsestatements,orreceivingstolenproperty;C.Arenotpresentlyindictedfororotherwisecriminallyorcivillychargedbyagovernmentalentity(Federal,State,orlOcal)withcommissionofanyoftheoffensesenumeratedinparagraph(1)(b)ofthiscertification;andD.Havenotwithinathree(3)yearperiodprecedingthisapplication/proposalhadoneormorepublictransactions(Federal,Stateandlocal)terminatedforcauseordefault.II.Wheretheprospectiveprimaryparticipantisunabletocertifytoanyofthestatementsinthiscertification,suchprospectiveparticipantshallattachanexplanationtothisproposal.CMDesignGroup,LLCConsultant(FirmName)_________________Signature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPpvicpri1t)L’lfl/9fl148i. - Transportation Systems Division recommends approval of a contract with Page 116 of 162
Exhibit0-3CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingTheprospectiveparticipantcertifies,bysigningandsubmittingthisbidorproposal,tothebestofhisorherknowledgeandbelief,that:1.NoFederalappropriatedfundshavebeenpaidorwillbepaid,byoronbehalfoftheundersigned,toanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,aofficeroremployeeofCongress,oranyemployeeofaMemberofCongressinconnectionwiththeawardingofanyFederalcontract,themakingofanyFederalgrant,themakingofanyFederalloan,theenteringintoofanycooperativeAGREEMENT,andtheextension,continuation,renewal,amendment,ormodificationofFederalcontract,grant,loanorcooperativeAGREEMENT.2.IfanyfundsotherthanFederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththisFederalcontract,grant,loanorcooperativeAGREEMENT,theundersignedshallcompleteandsubmitStandardForm-LLL,“DisclosureFormtoReportLobbying,,,inaccordancewithitsinstructions.Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredinto.SubmissionofthiscertificationisaprerequisiteformakingorenteringintothistransactionimposedbySection1352,Title31,U.S.Code.Anypersonwhofailstofiletherequiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000.00,andnotmorethan$100,000.00,foreachsuchfailure.Theprospectiveparticipantalsoagreesbysubmittinghisorherbidorproposalthatheorsheshallrequirethatthelanguageofthiscertificationbeincludedinalllowertiersub-contracts,whichexceed$100,000,andthatallsuchsub-recipientsshallcertifS’anddiscloseaccordingly.CMDesignGroup,LLCConsultant(FirmName)4i____
_
_
_
_
_
_
________Signature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPvic.jri1fl/.’fl/fl148i. - Transportation Systems Division recommends approval of a contract with Page 117 of 162
ExhibitG-4CertificateofCurrentCostorPricingDataThisistocertifythat,tothebestofmyknowledgeandbelief,thecostorpricingdata(asdefinedinsection2.101oftheFederalAcquisitionRegulation(FAR)andrequiredunderFARsubsection15.403-4)submitted,eitheractuallyorbyspecificidentificationinwriting,totheContractingOfficerortotheContractingOfficer’srepresentativeinsupportof*areaccurate,complete,andcurrentasofJanuary1,2015ThiscertificationincludesthecostorpricingdatasupportinganyadvanceAGREEMENT’sandforwardpricingrateAGREEMENT’sbetweentheofferorandtheGovernmentthatarepartoftheproposal.Firm:CMDesignGroup,LLC44PrincipalSignatureTitleDateofExecution***:*Identifytheproposal,quotation,requestforpricingadjustment,orothersubmissioninvolved,givingtheappropriateidentifyingnumber(e.g.projecttitle.)**Jnsefltheday,month,andyear,whenpricenegotiationswereconcludedandpriceAGREEMENTwasreached.***Inser.ttheday,month,andyear,ofsigning,whichshouldbeascloseaspracticabletothedatewhenthepricenegotiationswereconcludedandthecontractpricewasagreedto.AgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPpvicprI1fl/.fl/90148i. - Transportation Systems Division recommends approval of a contract with Page 118 of 162
ExhibitHLiabilityInsuranceIncreaseToBeUsedOniyIfInsuranceRequirementsAreIncreasedTheprofessionalliabilitylimitoftheCONSULTANTtotheAGENCYidentifiedinSectionXIII,LegalRelationsandInsuranceofthisAgreementisamendedto$TheCONSULTANTshallprovideProfessionalLiabilityinsurancewithminimumperoccurrencelimitsintheamountof$Suchinsurancecoverageshallbeevidencedbyoneofthefollowingmethods:•CertificateofInsurance.•Self-insurancethroughanirrevocableLetterofCreditfromaqualifiedfinancialinstitution.Self-insurancethroughdocumentationofaseparatefundestablishedexclusivelyforthepaymentofprofessionalliabilityclaims,includingclaimamountsalreadyreservedagainstthefund,safeguardsestablishedforpaymentfromthefund,acopyofthelatestannualfinancialstatements,anddisclosureoftheinvestmentportfolioforthosefunds.ShouldtheminimumProfessionalLiabilityinsurancelimitrequiredbytheAGENCYasspecifiedaboveexceed$1millionperoccurrenceorthevalueofthecontract,whicheverisgreatel;thenjustificationshallbesubmittedtotheFederalHighwayAdministration(FHWA)forapprovaltoincreasetheminimuminsurancelimit.IfFHWAapprovalisobtained,theAGENCYmay,atitsowncost,reimbursetheCONSULTANTfortheadditionalprofessionalliabilityinsurancerequired.Notes:Costofaddedinsurancerequirements:$•Includeallcosts,feeincrease,premiums.•ThiscostshallnotbebilledagainstanFHWAfundedproject.•Forfinalcontracts,includethisexhibit.AgreementNumber:WSDOTForm140-089EFExhibitHPage1ofIPpvicøH1flIfl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 119 of 162
ExhibitIAllegedConsultantDesignErrorProceduresThepurposeofthisexhibitistoestablishaproceduretodetermineifaconsultant’sallegeddesignerrorisofanaturethatexceedstheacceptedstandardofcare.Inaddition,itwillestablishauniformmethodfortheresolutionandlorcostrecoveryproceduresinthoseinstanceswheretheagencybelievesithassufferedsomematerialdamageduetotheallegederrorbytheconsultant.Step1PotentialConsultantDesignError(s)isIdentifiedbyAgency’sProjectManagerAtthefirstindicationofpotentialconsultantdesignerror(s),thefirststepintheprocessisfortheAgency’sprojectmanagertonotifytheDirectorofPublicWorksorAgencyEngineerregardingthepotentialdesignerror(s).Forfederallyfundedprojects,theRegionLocalProgramsEngineershouldbeinformedandinvolvedintheseprocedures.(Note:TheDirectorofPublicWorksorAgencyEngineermayappointanagencystaffpersonotherthantheprojectmanager,whohasnotbeenasdirectlyinvolvedintheproject,toberesponsiblefortheremainingstepsintheseprocedures.)Step2ProjectManagerDocumentstheAllegedConsultantDesignError(s)Afterdiscussionoftheallegeddesignerror(s)andthemagnitudeoftheallegederror(s),andwiththeDirectorofPublicWorksorAgencyEngineer’sconcurrence,theprojectmanagerobtainsmoredetaileddocumentationthanisnormallyrequiredontheproject.Examplesinclude:alldecisionsanddescriptionsofwork;photographs,recordsoflabor,materialsandequipment.Step3ContacttheConsultantRegardingtheAllegedDesignError(s)Ifitisdeterminedthatthereisaneedtoproceedfurther,thenextstepintheprocessisfortheprojectmanagertocontacttheconsultantregardingtheallegeddesignerror(s)andthemagnitudeoftheallegederror(s).Theprojectmanagerandotherappropriateagencystaffshouldrepresenttheagencyandtheconsultantshouldberepresentedbytheirprojectmangerandanypersonnel(includingsub-consultants)deemedappropriatefortheallegeddesignerror(s)issue.Step4AttempttoResolveAllegedDesignErrorwithConsultantAfterthemeeting(s)withtheconsultanthavebeencompletedregardingtheconsultant’sallegeddesignerror(s),therearethreepossiblescenarios:•Itisdeterminedviamutualagreementthatthereisnotaconsultantdesignerror(s).Ifthisisthecase,thentheprocesswillnotproceedbeyondthispoint.•Itisdeterminedviamutualagreementthataconsultantdesignerror(s)occurred.Ifthisisthecase,thentheDirectorofPublicWorksorAgencyEngineer,ortheirrepresentatives,negotiateasettlementwiththeconsultant.Thesettlementwouldbepaidtotheagencyortheamountwouldbereducedfromtheconsultant’sagreementwiththeagencyfortheservicesontheprojectinwhichthedesignerrortookplace.TheagencyistoprovideLPthroughtheRegionLocalProgramsEngineer,asummaryofthesettlementforreviewandtomakeadjustments,ifany,astohowthesettlementaffectsfederalreimbursements.Nofurtheractionisrequired.•Thereisnotamutualagreementregardingtheallegedconsultantdesignerror(s).Theconsultantmayrequestthattheallegeddesignerror(s)issuebeforwardedtotheDirectorofPublicWorksorAgencyEngineerforreview.IftheDirectorofPublicWorksorAgencyEngineer,afterreviewwiththeirlegalcounsel,isnotabletoreachmutualagreementwiththeconsultant,proceedtoStep5.AgreementNumber:WSDOTForm140-089EFExhibitIPage1of2Ppvi’prI1fl/1lflI148i. - Transportation Systems Division recommends approval of a contract with Page 120 of 162
Step5ForwardDocumentstoLocalProgramsForfederallyfundedprojectsallavailableinformation,includingcosts,shouldbeforwardedthroughtheRegionLocalProgramsEngineertoLPfortheirreviewandconsultationwiththeFHWA.LPwillmeetwithrepresentativesoftheagencyandtheconsultanttoreviewtheallegeddesignerror(s),andattempttofindaresolutiontotheissue.Ifnecessary,LPwillrequestassistancefromtheAttorneyGeneral’sOfficeforlegalinterpretation.LPwillalsoidentifjhowtheallegederror(s)affectseligibilityofprojectcostsforfederalreimbursement.•Ifmutualagreementisreached,theagencyandconsultantadjustthescopeofworkandcoststoreflecttheagreeduponresolution.LP,inconsultationwithFHWA,willidentifS’theamountoffederalparticipationintheagreeduponresolutionoftheissue.•Ifmutualagreementisnotreached,theagencyandconsultantmayseeksettlementbyarbitrationorbylitigation.AgreementNumber:WSDOTForm140-089EFExhibitIPage2of2Ppvic.prl1fl/fl/2fl148i. - Transportation Systems Division recommends approval of a contract with Page 121 of 162
ExhibitJConsultantClaimProceduresThepurposeofthisexhibitistodescribeaprocedureregardingclaim(s)onaconsultantagreement.Thefollowingproceduresshouldonlybeutilizedonconsultantclaimsgreaterthan$1,000.Iftheconsultant’sclaim(s)areatotalof$1,000orless,itwouldnotbecosteffectivetoproceedthroughtheoutlinedsteps.ItissuggestedthattheDirectorofPublicWorksorAgencyEngineernegotiateafairandreasonablepricefortheconsultant’sclaim(s)thattotal$1,000orless.Thisexhibitwilloutlinetheprocedurestobefollowedbytheconsultantandtheagencytoconsiderapotentialclaimbytheconsultant.Step1ConsultantFilesaClaimwiththeAgencyProjectManagerIftheconsultantdeterminesthattheywererequestedtoperformadditionalservicesthatwereoutsideoftheagreement’sscopeofwork,theymaybeentitledtoaclaim.ThefirststepthatmustbecompletedistherequestforconsiderationoftheclaimtotheAgency’sprojectmanager.Theconsultant’sclaimmustoutlinethefollowing:•Summationofhoursbyclassificationforeachfirmthatisincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Timeframeoftheadditionalworkthatwasoutsideoftheprojectscope;•Summaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;and•Explanationastowhytheconsultantbelievestheadditionalworkwasoutsideoftheagreementscopeofwork.Step2ReviewbyAgencyPersonnelRegardingtheConsultant’sClaimforAdditionalCompensationAftertheconsultanthascompletedstep1,thenextstepintheprocessistoforwardtherequesttotheAgency’sprojectmanager.Theprojectmanagerwillreviewtheconsultant’sclaimandwillmetwiththeDirectorofPublicWorksorAgencyEngineertodetennineiftheAgencyagreeswiththeclaim.IftheFHWAisparticipatingintheproject’sfunding,forwardacopyoftheconsultant’sclaimandtheAgency’srecommendationforfederalparticipationintheclaimtotheWSDOTLocalProgramsthroughtheRegionLocalProgramsEngineer.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtobefromagencyfunds.IftheAgencyprojectmanager,DirectorofPublicWorksorAgencyEngineer,WSDOTLocalPrograms(ifapplicable),andFHWA(ifapplicable)agreewiththeconsultant’sclaim,sendarequestmemo,includingbackupdocumentationtotheconsultanttoeithersupplementtheagreement,orcreateanewagreementfortheclaim.Aftertherequesthasbeenapproved,theAgencyshallwritethesupplementandlornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.Nofurtheractioninneededregardingtheclaimprocedures.IftheAgencydoesnotagreewiththeconsultant’sclaim,proceedtostep3oftheprocedures.AgreementNumber:WSDOTForm140-089EFExhibitJPage1of2Rpvic.prl1fl/flJ2fl148i. - Transportation Systems Division recommends approval of a contract with Page 122 of 162
Step3PreparationofSupportDocumentationRegardingConsultant’sClaim(s)IftheAgencydoesnotagreewiththeconsultant’sclaim,theprojectmanagershallprepareasummaryfortheDirectorofPublicWorksorAgencyEngineerthatincludedthefollowing:•Copyofinformationsuppliedbytheconsultantregardingtheclaim;•Agency’ssummationofhoursbyclassificationforeachfirmthatshouldbeincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Agency’ssummaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;•ExplanationregardingthoseareasinwhichtheAgencydoes/doesnotagreewiththeconsultant’sclaim(s);•Explanationtodescribewhathasbeeninstitutedtoprecludefutureconsultantclaim(s);and•Recommendationstoresolvetheclaim.Step4DirectorofPublicWorksorAgencyEngineerReviewsConsultantClaimandAgencyDocumentationTheDirectorofPubicWorksorAgencyEngineershallreviewandadministrativelyapproveordisapprovetheclaim,orportionsthereof,whichmayincludegettingAgencyCouncilorCommissionapproval(asappropriatetoagencydisputeresolutionprocedures).Iftheprojectinvolvesfederalparticipation,obtainconcurrencefromWSDOTLocalProgramsandFHWAregardingfinalsettlementoftheclaim.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtobefromagencyfunds.Step5InformingConsultantofDecisionRegardingtheClaimTheDirectorofPublicWorksorAgencyEngineershallnotify(inwriting)theconsultantoftheirfinaldecisionregardingtheconsultant’sclaim(s).Includethefinaldollaramountoftheacceptedclaim(s)andrationaleutilizedforthedecision.Step6PreparationofSupplementorNewAgreementfortheConsultant’sClaim(s)Theagencyshallwritethesupplementand/ornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.AgreementNumber:WSDOTForm140-089EFExhibitJPage2of2Ppvicprl1fl/flJ2fl148i. - Transportation Systems Division recommends approval of a contract with Page 123 of 162
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
NPDES Phase II Municipal
Stormwater Permit and Stormwater
Management Program Plan Briefing
Meeting:
REGULAR COUNCIL - 23 Feb 2015
Exhibits:
Issue Paper
Stormwater Management Program
Plan
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ron Straka, Surface Water Manager, ext. 7248, Edward Mulhern,
Surface Water Engineer, ext. 7323
Recommended Action:
Refer to the Utilities Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The City of Renton’s Surface Water Utility has completed the required Stormwater Management
Program (SWMP) Plan to meet the City of Renton’s Western Washington Phase II Municipal Stormwater
Permit (Permit) obligations. This SWMP Plan is required to comply with the Permit that covers
stormwater discharges from City-owned or operated storm sewers.
Federal and state water quality laws require a permit for the discharge of stormwater. The Permit
includes the City’s SWMP Plan with implementation items that include the following requirements:
1. Public education and outreach
2. Public involvement and participation
3. Illicit discharge detection and elimination
4. Controlling runoff from new development, redevelopment and construction sites
5. Municipal operations and maintenance
The SWMP plan is posted on the City’s website along with a request for public input.
STAFF RECOMMENDATION:
N/A; Information Only
8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 124 of 162
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:February 9, 2015
TO:Ed Prince, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ron Straka, Surface Water Engineering Manager, x7248
SUBJECT:NPDES Phase II Municipal Stormwater Permit and
Stormwater Management Program Plan Briefing
ISSUE:
Surface Water Utility staff requests the opportunity to brief the Utilities Committee on
the National Pollutant Discharge Elimination System (NPDES) Phase II Permit and City’s
Stormwater Management Program (SWMP) Plan. The City of Renton’s Surface Water
Utility has completed the required SWMP Plan to meet the obligations of the City of
Renton’s Western Washington Phase II Municipal Stormwater Permit.
STAFF RECOMMENDATION:
This is an informational briefing only.
BACKGROUND:
Federal and state water quality laws require a permit for the discharge of stormwater
(Federal Water Pollution Control Act Title 22 United States Code, Section 1251 et seq.,
State Water Pollution Control Act RCW 90.48).
In 1987, Congress amended the federal Clean Water Act to address municipal
stormwater discharges through the NPDES permits. The Washington State Department
of Ecology (Ecology) is responsible for issuing and renewing these permits. In 2007,
NPDES Municipal Stormwater permits were issued in Washington for Phase I and Phase
II jurisdictions. Phase I permits were issued to large municipalities and county
governments with populations over 100,000 (as of the 1990 census). Phase II permits
were issued to smaller governmental entities generally with populations between
10,000 and 100,000. The City of Renton is covered under Western Washington’s Phase
II Municipal Separate Stormwater Sewer System (MS4) NPDES permit (Phase II Permit).
Discharges from MS4s (systems designed to collect and convey stormwater runoff) are
regulated by Ecology under the NPDES program. The municipal NPDES permit seeks to
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Ed Prince, Council President
Page 2 of 2
February 9, 2015
\EMtp
control or reduce pollutant discharge to the maximum extent practicable, primarily
through programmatic efforts. The City is regulated by Ecology as a Phase II permittee.
The Phase II Permit became effective on February 16, 2007, was modified in 2009, and
expired on February 15, 2012. Ecology extended the 2007-2012 Phase II Permit
requirements until July 2013. A new 2013-2018 Phase II Permit with updated
requirements was issued on August 1, 2012, and became effective on August 1, 2013.
The Permit requires the City to develop and annually update a SWMP. The Phase II
Permit lists specific actions and activities the City must implement through the SWMP,
include the following components:
1.A public education and outreach program designed to reduce or eliminate
behaviors and practices that cause or contribute to adverse stormwater impacts
and encourage the public to participate in stewardship activities.
2.A process for involving the public in the development, implementation and
update of the SWMP.
3.An ongoing illicit discharge detection and elimination program to prevent,
detect, characterize, trace and eliminate illicit connections and illicit discharges
into the MS4.
4.A program to reduce pollutants in stormwater runoff from new development,
redevelopment and construction site activities.
5.An operation and maintenance program to prevent or reduce pollutant runoff
from municipal operations.
In addition to the five components listed above, the SWMP plan also includes a
discussion of the monitoring and reporting requirements of the Phase II Permit.
CONCLUSION:
The Phase II Permit requires that the City prepare written documentation of the SWMP
to inform the public of the planned SWMP activities, and to update that documentation
annually no later than May 31 each year. The City’s updated SWMP plan satisfies this
requirement. The SWMP plan is posted on the City’s web site along with a request for
public input.
Attachments
cc:Lys Hornsby, Utility Systems Director
Edward Mulhern, Surface Water Engineer
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STORMWATER MANAGEMENT PROGRAM
PLAN
CITY OF RENTON MUNICIPAL STORMWATER PROGRAM
Prepared for
City of Renton
Prepared by
Herrera Environmental Consultants, Inc.
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Note:
Some pages in this document have been purposely skipped or blank pages inserted so that this
document will copy correctly when duplexed.
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STORMWATER MANAGEMENT PROGRAM
PLAN
CITY OF RENTON MUNICIPAL STORMWATER PROGRAM
Prepared for
City of Renton
1055 South Grady Way
Renton, Washington 98057
Prepared by
Herrera Environmental Consultants, Inc.
2200 Sixth Avenue, Suite 1100
Seattle, Washington 98121
Telephone: 206/441-9080
January 28, 2015
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CONTENTS
Introduction and Background ............................................................................. 1
Public Education and Outreach ........................................................................... 3
2013–2018 Phase II Permit Requirements .......................................................... 3
Planned and Recommended Activities ............................................................. 3
Public Involvement and Participation ................................................................... 7
2013–2018 Phase II Permit Requirements .......................................................... 7
Planned Activities ..................................................................................... 7
Illicit Discharge Detection and Elimination ............................................................. 9
2013–2018 Phase II Permit Requirements .......................................................... 9
Planned Activities ..................................................................................... 9
Controlling Runoff from New Development, Redevelopment, and Construction Sites .......... 11
2013–2018 Phase II Permit Requirements ......................................................... 11
Planned Activities .................................................................................... 11
Municipal Operations and Maintenance ................................................................ 15
2013–2018 Phase II Permit Requirements ......................................................... 15
Planned Activities .................................................................................... 15
Total Maximum Daily Load Requirements .............................................................. 17
2013–2018 Phase II Permit Requirements ......................................................... 17
Planned Activities .................................................................................... 17
Monitoring .................................................................................................. 19
2013–2018 Phase II Permit Requirements ......................................................... 19
Planned Activities .................................................................................... 19
Reporting ................................................................................................... 21
2013–2018 Phase II Permit Requirements ......................................................... 21
Planned Activities .................................................................................... 21
APPENDICES
Appendix A Internal Coordination Mechanisms
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TABLES
Table 1-1. Planned Public Education and Outreach Activities. ................................. 4
Table 1-2. Recommended Public Education and Outreach Activities. ......................... 5
Table 2-1. Planned Public Involvement and Participation Opportunities. ..................... 7
Table 3-1. Planned Illicit Discharge Detection and Elimination Activities. ................... 10
Table 4-1. Planned Activities to Control Runoff from New Development,
Redevelopment, and Construction Sites. ............................................. 12
Table 5-1. Planned Municipal Operations and Maintenance Activities. ....................... 16
ACKNOWLEDGEMENTS
Funding for the SWMP Plan was provided by a Municipal Stormwater Capacity Grant from the
Washington State Department of Ecology.
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INTRODUCTION AND BACKGROUND
In 1987, Congress amended the federal Clean Water Act to address municipal stormwater
discharges through the National Pollution Discharge Elimination System (NPDES) permits. In
Washington State, the Washington State Department of Ecology (Ecology) is responsible for
issuing and renewing these permits. In 2007, NPDES Municipal Stormwater permits were issued
in Washington for two groups of permittees: Phase I jurisdictions and Phase II jurisdictions.
Phase I permits were issued to large municipalities and county governments with populations
over 100,000 (as of the 1990 census). Phase II Permits were issued to smaller governmental
entities generally with populations between 10,000 and 100,000. The City of Renton (City) is
covered under Western Washington’s Phase II Municipal Separate Stormwater Sewer System
(MS4) NPDES permit (Phase II Permit).
Discharges from MS4s (systems designed to collect and convey stormwater runoff) are
regulated by Ecology under the NPDES program. The municipal NPDES permit seeks to control
or reduce pollutant discharge to the maximum extent practicable, primarily through
programmatic efforts. The City is regulated by Ecology as a Phase II permittee. The Phase II
Permit became effective on February 16, 2007, was modified in 2009, and expired on
February 15, 2012. Ecology extended the 2007–2012 Phase II Permit requirements until July
2013. A new permit with updated requirements (2013–2018 Phase II Permit) was issued on
August 1, 2012 and became effective on August 1, 2013. For fiscal year 2015 (July 1, 2014,
through June 30, 2015), the City was charged an annual permit fee of $50,024 by Ecology.
This annual fee will likely increase with future Phase II Permit updates.
The Phase II Permit requires the City to develop a Stormwater Management Program (SWMP).
The SWMP must include the following components:
1. A public education and outreach program designed to reduce or eliminate behaviors
and practices that cause or contribute to adverse stormwater impacts and encourage
the public to participate in stewardship activities
2. A process for involving the public in the development, implementation, and update of
the SWMP
3. An ongoing illicit discharge detection and elimination (IDDE) program to prevent,
detect, characterize, trace, and eliminate illicit connections and illicit discharges into
the MS4
4. A program to reduce pollutants in stormwater runoff from new development,
redevelopment, and construction site activities
5. An operation and maintenance (O&M) program to prevent or reduce pollutant runoff
from municipal operations
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In addition, the Phase II Permit requires that the City prepare written documentation of the
SWMP and update that documentation annually. This SWMP plan satisfies this requirement. In
addition to the five components listed above, this SWMP plan also includes a discussion of the
monitoring and reporting requirements of the Phase II Permit. This SWMP plan also includes a
description of the City’s internal coordination mechanisms as required by S5.A.b
(Appendix A).
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PUBLIC EDUCATION AND OUTREACH
The City’s public education and outreach program currently includes a wide range of
educational brochures for a variety of audiences. The City partnered with the Environmental
Coalition of South Seattle (ECOSS) to provide stormwater spill kits and spill response
education training to small businesses in 2014 and 2015. The City also has a drain marker
volunteer program. This section describes the Phase II Permit requirements related to Public
Education and Outreach, including the City’s planned compliance activities.
2013–2018 Phase II Permit Requirements
Section S5.C.1 of the 2013–2018 Phase II Permit requires the City to develop and implement a
public education and outreach program. Education and outreach efforts shall be prioritized in
the following areas:
1. Provide an education and outreach program to build general awareness, and effect
behavioral change, that selects from the following target audiences:
a. General public (including school age children)
b. Engineers, contractors, developers, and land-use planners
c. Businesses (including home-based and mobile businesses)
d. Residents, landscapers, and property managers/owners
2. Create stewardship opportunities and/or partner with existing organizations to
encourage residents to participate in activities such as stream teams, storm drain
marking, volunteer monitoring, riparian plantings and education activities.
3. Measure the understanding and adoption of the targeted behaviors for at least one
target audience in at least one subject area.
4. Use results to direct education and outreach resources most effectively (no later than
February 2, 2016) as well as to evaluate changes in adoption of targeted behaviors.
Planned and Recommended Activities
Table 1-1 summarizes the City’s planned activities associated with Public Education and
Outreach. Table 1-2 summarizes recommended public education program elements that the
City may initiate depending on available staffing and funding.
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Table 1-1. Planned Public Education and Outreach Activities.
Activity Tasks Lead
Proposed Schedule
or Frequency
Special recycling events Coordinate two collection events for
household hazardous wastes such as
oil, antifreeze, oil filters, and batteries.
Solid Waste
Division
May and September
2015
Partner with local
Hazardous Waste
Management Program
City provides Natural Yard Care
Program classes in English and
Spanish that teach yard care strategies
to eliminate reliance on pesticides,
herbicides and chemical fertilizers.
Solid Waste
Division
Fall 2015
King County Salmon
Watcher Program
Participate as a host municipality for the
King County Salmon Watcher program.
Water Utility
Division
Fall 2015
Business education and
outreacha
Partner with ECOSS to provide spill kits
and spill response education/ training
for restaurants.
Surface Water
Utility (SWU)
Engineering
December 31, 2015
Participate in STORM
(the Regional NPDES
Education and Outreach
Forum)
Consider participation in STORM
program and promoting the Puget
Sound Starts Here campaign
messaging.
SWU Engineering Ongoing
Volunteer Storm Drain
Marker Program
Coordinate citizen volunteers to mark
stormwater drains.
SWU Engineering Ongoing
WRIA 8 and WRIA 9 Partner with WRIA 8 Salmon Recovery
Council and WRIA 9 Watershed
Ecosystem Forum.
Water Utility
Division
Ongoing
Aquifer Protection
Program
Provide water quality and conservation
education, e.g., booklets distributed to
businesses: Employee Training for
Aquifer Protection, and Shop Guide for
Dangerous Waste Management.
Water Utility
Division
Ongoing
Evaluate and modify
Public Education and
Outreach Program
Measure the understanding and
adoption of a targeted behavior. Modify
the evaluated public education program
to address the results of the evaluation.
SWU Engineering February 2, 2016
a This planned public education and outreach activity also can be used to meet S5.C.3.c.iv – informing public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste.
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Table 1-2. Recommended Public Education and Outreach Activities.
Activity Tasks Lead
Proposed Schedule
or Frequency
Expand educational
materials available
through existing programs
and streamline
stormwater outreach
messaging and public
handouts
• Integrate stormwater public
education and outreach into
existing Public Works programs.
• Develop consistent stormwater
outreach messaging among
various City departments.
• Combine handouts based on
target audiences and eliminate
handouts with redundant
information.
SWU Engineering TBD (depending on
funding and staffing)
Update website Consider reorganizing City website so
that information can be found more
easily.
SWU Engineering TBD (depending on
funding and staffing)
Promote community
stewardship
Encourage community involvement with
stream teams, stormwater monitoring,
or riparian planting.
SWU Engineering TBD (depending on
funding and staffing)
Expand Adopt a
Neighborhood Program
Evaluate the addition of a stormwater
BMP component to the City’s Adopt a
Neighborhood Program.
SWU Engineering TBD (depending on
funding and staffing)
Add a stormwater
component to the
Citizen’s Academya
Consider adding a surface water/storm
component to the “Citizen’s Academy”
that emphasizes IDDE topics and
maintenance.
SWU Engineering,
Citizen’s Academy
TBD (depending on
funding and staffing)
Car wash kits Provide car wash kits for groups
holding charity car wash events.
Water Utility
Division
To be continued
(depending on
funding and staffing)
Develop and circulate
new public education
materialsb
Consider developing an illicit discharge
handout, mailing handouts to single-
family residences, and providing
relevant handouts at pre-application
meetings.
SWU Engineering TBD (depending on
funding and staffing)
Illicit discharge education
and outreachb
Consider developing a brochure or
handout to provide to companies that
respond to spills associated with
automobile accidents.
Interdepartmental
Team
TBD (depending on
funding and staffing)
TBD = to be determined
a Citizen’s Academy is a City program designed to education City residents and business owners in how the Public Works Department operates.
b This planned public education and outreach activity also can be used to meet S5.C.3.c.iv – informing public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste.
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PUBLIC INVOLVEMENT AND PARTICIPATION
Public input is important to the development and implementation of the SWMP. The City
actively solicits public participation by making stormwater information available for review
and providing opportunities for comment. This section describes the Phase II Permit
requirements related to public involvement, including planned compliance activities.
2013–2018 Phase II Permit Requirements
Section S5.C.2 of the 2013–2018 Phase II Permit requires that the City shall create
opportunities for the public to participate in the decision-making processes involving the
development, implementation, and update of the SWMP, and comply with applicable state and
local public notice requirements. The two main components include:
1. Developing and implementing a process for consideration of public comments on the
City’s SWMP
2. Posting the Annual Report and the SWMP Plan, on the City’s website no later than
May 31 of each year (note: no Annual Report is required to be submitted in 2014).
Planned Activities
Table 2-1 summarizes the City’s planned activities associated with public involvement and
participation.
Table 2-1. Planned Public Involvement and Participation Opportunities.
Activity Tasks Lead Proposed Schedule or Frequency
Revise SWMP Plan Update SWMP Plan with planned
activities for 2015.
SWU Engineering Update SWMP Plan
in January 2015; post
on City’s website by
May 31, 2015
Prepare and submit
Annual Report to Ecology
Prepare and submit Annual Report;
submittal should include SWMP Plan
and other supplemental documentation
(if applicable).
SWU Engineering March 31, 2015
Public involvement in the
SWMP
Solicit feedback on website. SWU Engineering Ongoing
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ILLICIT DISCHARGE DETECTION AND ELIMINATION
An illicit discharge is defined as any discharge into the stormwater system that is not
composed entirely of stormwater, or of non-stormwater discharges allowed as specified in the
Phase II Permit. Illicit discharges may be from a variety of sources and activities including
illegal dumping, sanitary sewer overflow, swimming pool cleaning, and incidental spills (such
as oil, gas, diesel fuel, paints, or solvents). This section describes the Illicit Discharge
Detection and Elimination (IDDE) Phase II Permit requirements, as well as the City’s planned
compliance activities.
2013–2018 Phase II Permit Requirements
Section S5.C.3 of the 2013–2018 Phase II Permit requires the City to include an ongoing IDDE
Program designed to prevent, detect, characterize, trace, and eliminate illicit connections
and illicit discharges into the stormwater system. The specific Phase II Permit requirements
are as follows:
1. Continuing mapping of the MS4 on an ongoing basis.
2. Publicize a public hotline number for reporting of spills and other illicit discharges;
and track all calls and follow-up actions taken.
3. By February 2, 2018, adopt an updated ordinance that effectively prohibits non-
stormwater, illegal discharges, or dumping into the City’s stormwater system to the
maximum extent allowable by state and federal law.
4. By December 31, 2017, complete field screening of 40 percent of the stormwater
system. After December 31, 2017, the City is required to complete field screening on
an average of 12 percent of the stormwater system per year.
5. Implement an ongoing program designed to address illicit discharges, including spills
and illicit connections, which includes procedures for characterizing the nature and
potential threats of an illicit discharge, procedures for tracing the source of an illicit
discharge, and procedures for eliminating the discharge.
6. Implement an ongoing IDDE staff training program.
7. Distribute information to public employees, businesses, and the general public of the
hazards associated with illicit discharges and improper disposal of wastes.
Planned Activities
Table 3-1 summarizes the planned activities associated with the City’s IDDE program.
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Table 3-1. Planned Illicit Discharge Detection and Elimination Activities.
Activity Tasks Lead
Proposed Schedule
or Frequency
Illicit discharge education
and outreach
Develop a new outreach approach for
addressing illicit discharges associated
with exposed aggregate driveway
projects.
SWU Engineering,
Development
Engineering,
Building
Inspectors
December 31, 2015
Illicit discharge and illicit
connection field
screening
Develop drainage basins associated
with each branch of the catch basin
network as a basis of evaluation for the
field screening requirement.
SWU Engineering,
Stormwater (SW)
Maintenance
December 2015
Update storm system
mapping
Verify Parks Department storm system
mapping. Continue to work with King
County to gather storm drainage system
information for annexed areas. Update
mapping with newly constructed
facilities and newly discovered facilities.
SWU Engineering,
SW Maintenance,
Airport,
Parks/Golf,
Facilities
Ongoing
Illicit Discharge Program
Plan implementation
Implement Illicit Discharge Program
plan requirements.
SWU Engineering,
Community and
Economic
Development
(CED)
Development
Engineering,
CED Construction
Inspectors,
CED Building
Inspectors,
CED Code
Compliance,
Fire Department,
Parks/Golf,
Airport,
SW Maintenance
Ongoing
Staff training Refresher training on IDDE general
awareness and IDDE response.
Interdepartmental
Team
Ongoing
Illicit discharge and illicit
connection field
screening
Implement a field screening
methodology (or methodologies) to
meet the field screening requirement.
SW Maintenance,
Parks/Golf,
Facilities, Airport
Perform field
screening on 40% of
the storm system by
December 31, 2017
Illicit discharge ordinance Incorporate minor modifications into the
illicit discharge ordinance for
consistency with the permit.
SWU Engineering February 2018
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CONTROLLING RUNOFF FROM NEW DEVELOPMENT,
REDEVELOPMENT, AND CONSTRUCTION SITES
The Development Services Division is responsible for permitting, inspection, and code
enforcement actions for construction-related activities in the City. The Surface Water Utility
Engineering Division is responsible for the private stormwater facility inspection program. This
section describes the Phase II Permit requirements related to controlling runoff from new
development, redevelopment, and construction sites, including planned activities.
2013–2018 Phase II Permit Requirements
Section S5.C.4 of the 2013–2018 Phase II Permit requires the City to develop and implement a
program to reduce pollutants in stormwater runoff from new development, redevelopment,
and construction activities. The specific Phase II Permit requirements are as follows:
1. Implement an ordinance or ordinance revision that addresses runoff from new
development, redevelopment, and construction sites and adopt Ecology’s Stormwater
Management Manual for Western Washington, or equivalent, by December 31, 2016.
Include provisions to verify adequate long-term operation and maintenance (O&M) of
stormwater treatment and flow control BMPs/facilities.
2. Review all stormwater site plans for proposed development activities.
3. Conduct inspections of construction sites prior to clearing and construction, during
construction, and upon completion of construction.
4. Conduct annual inspections of all stormwater treatment and flow control
BMPs/facilities that discharge to the stormwater system and were permitted by the
City since 2007 (unless maintenance records justify a reduced inspection frequency).
5. Ongoing training program for staff responsible for implementing the program to
control stormwater runoff from new development, redevelopment, and construction
sites.
6. Review, revise, and make effective local development-related codes, rules, standards,
or other enforceable documents to incorporate and require LID principles and LID BMPs
by December 31, 2016. Submit a summary of the results of the review and revision
process with the annual report due no later than March 31, 2017.
Planned Activities
Table 4-1 summarizes the City’s planned activities associated with controlling runoff from
new development, redevelopment, and construction sites.
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Table 4-1. Planned Activities to Control Runoff from New Development,
Redevelopment, and Construction Sites.
Activity Tasks Lead Proposed Schedule or Frequency
Single family residential
requirements
Revise the building permit
requirements pertaining to work on
driveways and exposed aggregate.
CED Development
Engineering and
SWU Engineering
June 2015
Stormwater site plan
review
Develop additional tools (checklists
and sizing tables) for implementation of
stormwater site plan review.
CED Development
Engineering
December 2015
Public education and
outreach
Add minimal excavation foundations
and compost amended soils to the
BMP list in the Residential Building
Permit Drainage Review Handout.
CED Development
Engineering
December 2015
Permit requirements
outreach
Consider incorporating permit
requirements and thresholds and
distributing the CED – Instructions for
Small Lot Drainage Requirements
handout to property owners.
CED Development
Engineering
December 2015
Staff training Pursue training opportunities for plan
review and inspection staff.
CED Planning Ongoing
Stormwater site plan
review
Review all stormwater site plans for
proposed development activities.
CED Development
Engineering
(private) and Capital
Improvement
Program (CIP) Lead
(public)
Ongoing
Preconstruction
inspections
Inspect construction sites prior to
construction if they exhibit high
sediment transportation potential.
CED Development
Engineering and
CED Planning
Ongoing
Construction
inspections
Inspect all sites during construction to
verify proper installation and
maintenance of required erosion and
sediment controls.
CED Construction
Inspectors and CED
Building Inspectors
Ongoing
Post-construction
inspections
Inspect all sites after construction to
ensure proper installation of permanent
stormwater facilities.
CED Construction
Inspectors and CED
Building Inspectors
Ongoing
Private stormwater
facility inspections
Continue private facility inspection
program for stormwater facilities
constructed since adoption of the 2009
King County Surface Water Design
Manual (SWDM).
SWU Engineering Ongoing
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Table 4-1 (continued). Planned Activities to Control Runoff from
New Development, Redevelopment, and Construction Sites.
Activity Tasks Lead Proposed Schedule or Frequency
Notice of Intent
availability
Provide copies of the “Notice of Intent
for Construction Activity” to
representatives of proposed new
development and redevelopment.
CED Development
Engineering
Ongoing
Preconstruction
meetings
Consider requiring all contractors to
attend an ESC meeting with City staff
prior to the preconstruction meeting.
CED Development
Engineering and
CED Planning
June 2016
Public education and
outreach
Develop educational materials
describing low impact development
(LID) best management practices
(BMPs), their purpose, and
maintenance requirements.
SWU Engineering June 2016
Review and adopt new
stormwater manual
Review the latest Ecology Stormwater
Management Manual for Western
Washington and King County SWDM
(if approved by Ecology) and determine
which manual the City should adopt.
CED Development
Engineering, CED
Planning, and SWU
Engineering
Before
December 31, 2016
Integrating LID into
local codes
Review and revise codes, rules,
standards, and other enforceable
documents to incorporate and require
LID principles and LID BMPs.
CED Development
Engineering, CED
Planning, and SWU
Engineering
Before
December 31, 2016
Summarize the results
of the code review and
revision process
The summary shall include a list of
participants, documents reviewed, and
revisions made.
CED Development
Engineering, CED
Planning, and SWU
Engineering
Include as an
attachment to the
March 31, 2017,
annual report
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MUNICIPAL OPERATIONS AND MAINTENANCE
This section describes the Phase II Permit requirements related to municipal O&M, including
planned activities.
2013–2018 Phase II Permit Requirements
Section S5.C.5 of the 2013–2018 Phase II Permit requires the City to develop and implement
an O&M program with the ultimate goal of preventing or reducing pollutant runoff from the
municipal separate stormwater system and municipal O&M activities. The specific Phase II
Permit requirements are as follows:
1. Implement maintenance standards that are at least as protective as those specified in
Ecology’s Stormwater Management Manual for Western Washington.
2. Perform annual inspections of all City-owned or operated permanent stormwater
treatment and flow control BMPs/facilities, other than catch basins, and take
appropriate maintenance actions.
3. Spot check potentially damaged permanent treatment and flow control BMPs/facilities
(other than catch basins) after major storm events; and conduct maintenance and
repairs as needed.
4. Perform routine catch basin and inlet inspections. Clean as needed based on
maintenance standards.
5. Implement practices, policies, and procedures to reduce stormwater impacts
associated with runoff from all lands owned or maintained by the City and road
maintenance activities under the functional control of the City.
6. Implement an ongoing training program for City staff whose primary construction,
operations, or maintenance job functions may impact stormwater quality.
7. Implement Stormwater Pollution Prevention Plans (SWPPPs) for all heavy equipment
maintenance or storage yards and material storage facilities owned or operated by the
City.
8. Maintain records of inspections and maintenance or repair activities.
Planned Activities
Table 5-1 summarizes the City’s planned activities associated with municipal O&M.
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Table 5-1. Planned Municipal Operations and Maintenance Activities.
Activity Tasks Lead
Proposed Schedule
or Frequency
Maintenance procedure
and standards
Implement O&M program. SW Maintenance Ongoing
Stormwater Pollution
Prevention Plan
(SWPPP)
Implement the SWPPP for the
Maintenance Shops Facility.
Public Works
Maintenance
Ongoing
Stormwater treatment
and flow control
facility/BMP inspections
and spot checks
Ongoing inspection program for City-
owned or operated stormwater facilities.
SW Maintenance,
Parks/Golf,
Facilities, Airport
Ongoing
Record keeping Utilize a Maintenance Management
System (MMS) to record time and
resources spent on all O&M activities,
tracking of inspections, and
maintenance performed.
SW Maintenance,
Parks/Golf,
Facilities, Airport
Ongoing
Staff training Pursue training opportunities for
maintenance staff.
SW Maintenance,
Parks/Golf,
Facilities, Airport
Ongoing
Review and adopt new
maintenance standards
Review the latest Ecology Stormwater
Management Manual for Western
Washington and King County SWDM (if
approved by Ecology) and determine
which maintenance standards the City
should adopt.
SWU Engineering,
SW Maintenance,
Parks/Golf,
Facilities, Airport
Before December
31, 2016
Catch basin inspection
program
The City is currently implementing
Option 3 (cleaning all pipes, ditches,
catch basins, and inlets once during the
permit term).
SW Maintenance,
Parks/Golf,
Facilities, Airport
Before July 2018
January 2015
16 City of Renton Stormwater Management Program Plan 8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 148 of 162
TOTAL MAXIMUM DAILY LOAD REQUIREMENTS
This section provides a brief discussion of the Phase II Permit total maximum daily load
(TMDL) requirements.
2013–2018 Phase II Permit Requirements
Section S7 of the NPDES Phase II Permit lists the following requirements:
1. Implement the specific requirements identified in Appendix 2 of the Phase II Permit
for applicable TMDLs listed in Appendix 2.
2. Compliance with the permit constitutes compliance with applicable TMDLs not listed
in Appendix 2 of the Phase II Permit.
3. Comply with permit modifications and TMDL implementation plans prepared by
Ecology for TMDLs that are approved by the US Environmental Protection Agency (EPA)
after the Phase II Permit has been issued.
Planned Activities
The City is currently not affected by any TMDLs listed in Appendix 2 of the NPDES Phase II
Permit.
January 2015
City of Renton Stormwater Management Program Plan 17 8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 149 of 162
8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 150 of 162
MONITORING
This section provides a brief discussion of the Phase II Permit monitoring requirements,
including planned activities.
2013–2018 Phase II Permit Requirements
Section S8 of the 2013–2018 Phase II Permit requires the City to do the following:
1. Provide a description of any stormwater monitoring or stormwater-related studies
conducted during the reporting period
2. Pay into a collective fund to implement a Regional Stormwater Monitoring Program
(RSMP) that includes the following three components:
• Status and trends monitoring
• Stormwater management program effectiveness studies
• Source identification and diagnostic monitoring
The City is not required to conduct water quality monitoring for compliance with total
maximum daily loads (TMDLs) pursuant to Section S7 and Appendix 2 of the Phase II Permit,
since the City is currently not affected by any TMDLs listed in Appendix 2 of the NPDES
Phase II Permit.
Planned Activities
The City decided to opt in to the RSMP and started contributing to the RSMP fund beginning in
August 2014. Annual payments into the RSMP, begun in August 2014, include the following:
• Status and trends monitoring: $21,055
• Stormwater management program effectiveness studies: $35,082
• Source identification and diagnostic monitoring: $3,253
• Annual Total: $59,390
• 2013–2018 Phase II Permit Total: $237,560
January 2015
City of Renton Stormwater Management Program Plan 19 8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 151 of 162
8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 152 of 162
REPORTING
This section provides a brief discussion of Phase II Permit reporting requirements, including
planned activities.
2013–2018 Phase II Permit Requirements
Section S9 of the 2013–2018 Phase II Permit lists the following requirements:
1. Submit an annual report to Ecology no later than March 31 of each year (beginning in
2015).
2. Keep all records related to the NPDES Phase II Permit and the SWMP for at least 5
years.
3. Make records related to the NPDES Phase II Permit and the SWMP available to the
public at reasonable times during business hours.
4. Additional reporting requirements included in other NPDES Phase II Permit sections
include:
a. March 31, 2015 Annual Report: Include a written description of internal
coordination mechanisms (to eliminate barriers to permit compliance among City
departments)
b. March 31, 2017 Annual Report: Include a summary of the results of the review
and revision process for local development-related codes, rules, standards, or
other enforceable documents to incorporate and require LID principles and LID
BMPs. This summary shall include, at a minimum:
i. A list of the participants (job title, brief job description, and department
represented)
ii. Codes, rules, standards, and other enforceable documents reviewed
iii. Revisions made to those documents which incorporate and require LID
principles and LID BMPs
Planned Activities
The City plans to meet all of the reporting requirements outlined in the 2013–2018 Phase II
Permit. Internal coordination mechanisms implemented in 2014 are described in Appendix A.
January 2015
City of Renton Stormwater Management Program Plan 21 8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 153 of 162
8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 154 of 162
APPENDIX A
Internal Coordination Mechanisms
8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 155 of 162
8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 156 of 162
INTERNAL COORDINATION MECHANISMS
The City formed a NPDES Interdepartmental Team in the fall of 2014 that includes staff from
the following City Departments/Divisions:
• Public Works Department
o Surface Water Utility (SWU) Engineering
o Public Works Maintenance
o Stormwater (SW) Maintenance
• Community and Economic Development (CED) Department
o Development Engineering
o Planning
o Construction Inspections
o Building Inspections
o Code Compliance
• Renton Fire Department Response Operations
• Renton Municipal Airport
• Community Services
o Parks and Golf Course Division
o Facilities Division
The Interdepartmental Team developed a permit compliance matrix that lists Phase II Permit
requirements, Ecology deliverables or documentation in the Annual Report, task leads, task
support, and deadlines. The Interdepartmental Team will continue to coordinate Phase II
Permit implementation activities during the duration of the permit, to ensure that the City
meets the requirements of the Phase II Permit.
January 2015
City of Renton Stormwater Management Program Plan A-1 8j. - Utility Systems Division requests a
briefing on the NPDES Phase II Municipal Page 157 of 162
CITYOFRENTON,WASHINGTONRESOLUTIONNO._
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_ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHECITYOFRENTONTOIMPOSEASALESANDUSETAXASAUTHORIZEDBYRCW82.14.415ASACREDITAGAINSTSTATESALESANDUSETAX,RELATINGTOANNEXATIONS.WHEREAS,statelawauthorizesthereallocationofthesalestaxalreadycollectedbythestatetoberemittedtotheCitytoassistwithfundingthecostsofcertainnewlyannexedareas;andWHEREAS,inaccordancewithChapter35A.14RCW,theCouncilcalledforaspecialelectiontobeheld,atwhichelectionthequestionofannexationwaspresentedtothevotersoftheBensonHillsAnnexationArea;andWHEREAS,thenoticeofintentiontoannexwasfiledwiththeKingCountyBoundaryReviewBoardandsubsequentlyapproved;andWHEREAS,inaccordancewithChapter35A.14RCWtheannexationwasputtoavoteofthepeopleintheannexationarea;andWHEREAS,KingCountyElectionscertifiedthattheannexationhadbeenapprovedbyvoters;andWHEREAS,followingafavorablevoteontheannexationproposition,theCounciladopteditsOrdinanceannexingsaidBensonHillCommunitiesAnnexationAreaeffectiveMarch1,2008,anannexationareathathasapopulationgreaterthantenthousand(10,000)people;and110a. - Benson Hill Communities annexation sales tax credit (See 8.c.)Page 158 of 162
RESOLUTIONNO.WHEREAS,theCouncilfindsthatthetrueandactualnetcoststoprovidemunicipalservicestotheannexationareatotaledThreeMillionEightHundredandFifty-FiveDollars($3,000,855)fortheCity’sfiscalyear2013andtheState’sfiscalyearJuly1,2013,toJune30,2014;andWHEREAS,theCouncilfindsanddeterminesthattheprojectednetcoststoprovidemunicipalservicestotheannexationareaexceedsFourMillionOneHundredThirty-FourThousandDollars($4,134,000)fortheCity’sfiscalyear2015andtheState’sfiscalyearJuly1,2015,toiune30,2016;andWHEREAS,pursuanttoRCW82.14.415,theCityisauthorized,underthecircumstancesofthisannexation,toimposeasalesandusetax,withthattaxbeingacreditagainstthestatetax;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESRESOLVEASFOLLOWS:SECTIONI.Theaboverecitalsarefoundtobetrueandcorrectinallrespects.SECTIONII.TheCouncildoesherebydeterminethethresholdamountinprovidingmunicipalservicestotheBensonHillCommunitiesAnnexationAreaisFourMillionOneHundredThirty-FourThousandDollars($4,134,000)andthatataxrateofone-tenthpercent(0.1%)shallbecontinuedduringtheState’sfiscalyearstartingJuly1,2015,toassisttheCityinprovidingmunicipalservicestothearea.SECTIONIII.TheMayorisherebyauthorizedtoimplementsuchadministrativeproceduresasmaybenecessarytocarryoutthedirectionsofthisResolution.210a. - Benson Hill Communities annexation sales tax credit (See 8.c.)Page 159 of 162
RESOLUTIONNO.______SECTIONIV.ThisResolutionshalltakeeffectandbeinfullforceuponpassageandsignatureshereon.PASSEDBYTHECITYCOUNCILthis_
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__,2015.JasonSeth,CityClerkAPPROVEDBYTHEMAYORthis______dayof________
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,2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyRES.1661:2/17/15:scr310a. - Benson Hill Communities annexation sales tax credit (See 8.c.)Page 160 of 162
CITYOFRENTON,WASHINGTONRESOLUTIONNO._
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_ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AMENDINGTHECITY’SSIX-YEARTRANSPORTATIONIMPROVEMENTPROGRAM2015-2020.WHEREAS,theCityofRentonhasheretoforeadopteda“Six-YearTransportationImprovementProgram”pursuanttoRCW35.77.010,andtheplanandprogramhavingbeenamendedandmodifiedfromtimetotimeasauthorizedbylaw;andWHEREAS,theCityCouncil,afterrecommendationofthePublicWorksDepartment,heldapublichearingonFebruary23,2015,afternoticetothepublicasprovidedbylawforthepurposeofconsideringadoption,modification,andamendmentsoftheplanandprogram;andWHEREAS,atthepublichearingheldonFebruary23,2015,dueconsiderationwasgiventotheproposedchangesandamendmentsforthepurposeofupdatingtheplanandprogram;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESRESOLVEASFOLLOWS:SECTIONI.Theabovefindingsaretrueandcorrectinallrespects.SECTIONII.TheCity’s“Six-YearTransportationImprovementProgram”isherebyamendedandmodified,asmoreparticularlyshownontheattachedExhibits“A”and“B”,incorporatedhereinasiffullysetforth.SECTIONIII.Theprogram,asevidencedbysaidExhibits,shallbeandconstitutetheCity’s“Six-YearTransportationImprovementProgram”,andshallremaininfullforceandeffectuntilfurtherrevised,amended,andmodifiedasprovidedbylaw.110b. - Amending 2015-2020 Transportation Improvement Program Page 161 of 162
RESOLUTIONNO.SECTIONIV.TheAdministratorofthePublicWorksDepartmentandtheCityClerkareherebyauthorizedanddirectedtofilethisResolution,togetherwiththeExhibits,withtheDirectorofHighwaysfortheStateofWashingtonandasotherwiseprovidedbylaw.PASSEDBYTHECITYCOUNCILthis____dayof__
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_,2015.JasonA.Seth,CityClerkAPPROVEDBYTHEMAYORthis_
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,2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyRES.1660:1/16/15:scr210b. - Amending 2015-2020 Transportation Improvement Program Page 162 of 162