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Home My WebLink AboutREGULAR COUNCIL - 23 Mar 2015 - Agenda - Pdf AGENDA RENTON CITY COUNCIL REGULAR MEETING March 23, 2015 Monday, 7 p.m. REVISED 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.SPECIAL PRESENTATION a. Fire & Emergency Services Department - Employee Recognition 4.APPEAL a. Planning and Development Committee Report re: Vuecrest INABILITY OF THE CITY COUNCIL TO TAKE TESTIMONY ON APPEALS DURING THE CITY COUNCIL MEETING State law requires that the City establish a process to handle appeals from application of environmental and developmental rules and regulations. The Renton City Council, feeling it was best for the elected representatives to handle the appeals rather than require citizens to go to court, has retained appellate jurisdiction to itself. The courts have held that the City Council, while sitting as an appellate body, is acting as a quasi-judicial body and must obey the rules of procedure of a court more than that of a political body. By City Code, and by State law, the City Council may not consider new evidence in this appeal. The parties to the appeal have had an opportunity to address their arguments to the Planning & Development Committee of the City Council at a meeting previously held. Because of the court requirements prohibiting the City Council from considering new evidence, and because all parties have had an opportunity to address their concerns to the Planning & Development Committee, the City Council may not consider oral or written testimony at the City Council meeting. The Council understands that this is frustrating to citizens and is outside the normal process of open discourse provided to citizenry during the audience comment portion of the City Council meeting. However, this burden of not allowing Council to be addressed concerning pending appeals is outweighed by the quick, inexpensive and local appeal process provided by the Renton City Council. 5.ADMINISTRATIVE REPORT 6.AUDIENCE COMMENT Page 1 of 305 (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The first comment period is limited to one-half hour. The second comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 3/9/2015. Council concur. b. Administrative Services Department recommends approving the amended 2015-2016 Fee Schedule. Refer to Finance Committee. c. Administrative Services Department requests approval of an ordinance authorizing the issuance of up to $14 million in new bonds to refund up to $12.4 million in existing 2006 Limited Term General Obligation (LTGO) bonds. Refer to Finance Committee. d. Administrative Services Department submits a request for a utility billing adjustment at 215 S 4th Pl., and recommends approving the adjustment in the amount of $9,116.68. Refer to Finance Committee. e. Administrative Services Department recommends adopting the 2015 Carry-Forward Budget ordinance amending appropriations in the amount of $66,949,826, with the total amended budget to be $552,837,193 for the 2015/2016 biennium. Refer to Finance Committee. f. Community and Economic Development Department recommends approval of the 2015 lodging tax funding allocations for the Renton Community Marketing Campaign in the areas of Tourism & Economic Development, Administration, and Potential Opportunities; and approval of the contracts with the Renton Chamber of Commerce and Saunderson Marketing Group. Council concur. g. Community Services Department recommends approval of a lease amendment, extending the term of the lease for five years, with King County Sexual Assault Resource Center for space at the 200 Mill Building. The total amount to be collected over the five-year term is $704,995. Refer to Finance Committee. h. Community Services Department recommends approval of a lease amendment, to extend the term of the lease for three years, with Iron Mountain for rental of space on the fourth floor at City Hall. The total amount to be collected over the three-year term is $964,368. Refer to Finance Committee. i. Executive Department recommends supporting the 2015 Transportation Investment Package and adopting the related resolution. Council concur. (See 9.a. for resolution.) j. Transportation Systems Division recommends approval of a consultant agreement with Perteet, Inc. in the amount of $135,792 for preliminary design services for the Sunset Ln./NE 10th St. Roadway Improvements project. Council concur. k. Transportation Systems Division recommends approval of an amendment to the Rainier Flight Service lease agreement for a land rental rate adjustment from $0.75 to $0.7252 in accordance with a January 2015 lease arbitration decision. Refer to Transportation (Aviation) Committee. l. Transportation Systems Division recommends approval of a consultant agreement with Perteet, Inc. in the amount of $578,048 for preliminary design services for the NE Sunset Blvd (North Park Dr. to Monroe Ave. NE) Roadway Improvements project. Refer to Transportation (Aviation) Page 2 of 305 Committee. 8.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Utilities Committee: NPDES Phase II Municipal Stormwater & Stormwater Management Program Plan; Establishment of S. 132nd St. Sewer Extension Special Assessment District* 9.RESOLUTIONS AND ORDINANCES Resolution: a. Support of the 2015 Transportation Investment Package (See 7.i.) Ordinance for first reading: a. Establishing S. 132nd St. SAD (See 8.a.) 10.NEW BUSINESS (Includes Council Committee agenda topics; please visit rentonwa.gov for more information.) 11.AUDIENCE COMMENTS 12.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) 7TH FLOOR CONFERENCING CENTER March 23, 2015 Monday, 6:30 p.m. Regional Issues • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 3 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Amending 2015-16 Fee Schedule Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. 2015-2016 Amended Fee Schedule B. Draft Resolution Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Iwen Wang, ASD Administrator, x-6858 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The 2015-2016 City of Renton Fee Schedule, Resolution No. 4232, was adopted by Council on November 3, 2014. Since the adoption of Resolution No. 4232, the 2015 school impact fees were approved by the City Council and became effective on January 4, 2015; and it was discovered that certain changes to development services fees were missed in the fee schedule when initially adopted. This amendment will incorporate the 2015 school impact fees and correct the omitted changes in development services fees. STAFF RECOMMENDATION: Approve the resolution adopting the amended 2015-2016 Fee Schedule. 7b. - Administrative Services Department recommends approving the amended Page 4 of 305 Rev. January, 2015 7b. - Administrative Services Department recommends approving the amended Page 5 of 305 Table of Contents Page SECTION I. MISCELLANEOUS FEES 1 SECTION II. MAPLEWOOD GOLF COURSE 2 SECTION III. CITY CENTER PARKING FEES 3 SECTION IV. AQUATIC FEES 3 SECTION V. CARCO THEATRE (Repealed) 4 SECTION VI. PARKS AND FACILITIES USE AND RENTAL 4 SECTION VII. COMMUNITY CENTER PASS CARD & FEES 6 SECTION VIII. AIRPORT CHARGES 6 SECTION IX. ANIMAL LICENSES 6 SECTION X. BUSINESS LICENSES 7 SECTION XI. ADULT ENTERTAINMENT LICENSES 7 SECTION XII. DEVELOPMENT FEES 7 Building Fees 7 Land Use Review Fees 12 Public Works Fees 14 Fire Department Community Risk Reduction Fees 19 Technology Surcharge Fee 20 Impact Fees 20 SECTION XIII. EMERGENCY SERVICES (effective date is deferred until further notice) 21 7b. - Administrative Services Department recommends approving the amended Page 6 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 SECTION I. MISCELLANEOUS FEES 1. Maps: a. Zoning maps ‐ standard 11 x 17 $4.00 $4.00 $4.00 b. Zoning maps ‐ large 24 x 36 $12.00 $12.00 $12.00 c. Comprehensive Plan map ‐ standard 11 x 17 $4.00 $4.00 $4.00 d. Comprehensive Plan map ‐ large 24 x 36 $12.00 $12.00 $12.00 e. Precinct maps $5.00 $5.00 $5.00 2. Plat: a. First page $2.00 $2.00 $2.00 b. Each additional page $1.00 $1.00 $1.00 3. Photocopies: a. Each 8.5" x 11" or 8.5" x 14"$0.15 $0.15 $0.15 b. Each 11" x 17"$0.20 $0.20 $0.20 c. Each 8.5" x 11" or 8.5" x 14" color $0.25 $0.25 $0.25 4. Budget: a. City's Budget $10.00 $10.00 $10.00 b. City's Budget to other municipality or quasi‐municipal N/C N/C N/C corporation or other nonprofit charitable or education organization 5. Audio or Video Recording Copies: a.Audio recording, each copy $2.00 $2.00 $2.00 b.Video recording, each copy $2.00 $2.00 $2.00 6. Regulations and Plans: a.Comprehensive Plan and Map $30.00 $30.00 $30.00 b.Title IV, Development Regulations: (i) Text and Zoning Map $110.00 $110.00 $110.00 (ii) Text only $100.00 $100.00 $100.00 c.Individual Chapters of Development Regulations $10.00 $10.00 $10.00 d. Renton Municipal Code (two volumes)$400.00 $400.00 $400.00 e.Code Supplements, per year: (i) Titles I ‐ III and VI ‐ X $70.00 $70.00 $70.00 (ii) Title IV $70.00 $70.00 $70.00 7. Miscellaneous Services: a.Certification and Notary Fees ‐ Clerk's Certification $10.00 $10.00 $10.00 b.Notary Public Attestation or Acknowledgement or as $6.00 $6.00 $6.00 otherwise provided for in RCW 42.28.090, per signature c.Hold Harmless Agreements and other similar documents $20.00 $20.00 $20.00 not otherwise provided for d.Lamination of licenses, pictures $6.00 $6.00 $6.00 e.Review of Shopping Cart Containment and $150.00 $150.00 $150.00 Retrieval Plans f.Community Development Block Grants (CDBG) Loan Program: (i) Application Fee ‐$200.00 $200.00 (ii) Loan Origination Fee ‐ $150 or 0.25% of loan amount, whichever is greater $150 or 0.25% of loan amount, whichever is greater (iii) Closing Costs (including any legal fees)‐50% of total actual costs 50% of total actual costs 8. Miscellaneous Charges for Police Services: a.Police Reports per page $0.15 $0.15 $0.15 b.Record Checks (Written Response) $5.00 $5.00 $5.00 c.Photographs ‐ Digital on CD $2.00 $2.00 $2.00 d.Photographs ‐ black & white or color ‐ Cost Cost Cost Cost of developing film 1 7b. - Administrative Services Department recommends approving the amended Page 7 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 e.Fingerprint Cards $5.00 $5.00 $5.00 (i) Each additional card $1.00 $1.00 $1.00 9. Charges for Fire Documents: a.Fire reports per page $0.15 $0.15 $0.15 b.Fire investigative report on CD $2.00 $2.00 $2.00 c.First copy ‐ black & white or color ‐ Cost of developing film Cost Cost Cost d.Additional copy ‐ black & white or color ‐ Cost of developing film Cost Cost Cost 10. Computer Listings: a.City of Renton new business list $10.00 $10.00 $10.00 b.List of all business licenses $20.00 $20.00 $20.00 c.Copies requested to be faxed, local number $3.00 $3.00 $3.00 d.Copies requested to be faxed, long distance number (i) One (1) ‐ five (5) pages $10.00 $10.00 $10.00 (ii) Six (6) or more pages (ten (10) page limit)$20.00 $20.00 $20.00 11. Utility Fee: a.Special Request Water Meter Reading $30.00 $30.00 $30.00 b.Utility New Account Setup $25.00 $25.00 $25.00 c.Utility Billing Account Transfer (tenant billing form)$5.00 $5.00 $5.00 d.Water utility outstanding balance search requested by $25.00 $25.00 $25.00 fax, messenger, or letter 12. Schedule of Fines for False Alarms ‐ Security/Burglar: a.First, second, and third false alarms in a N/C N/C N/C registration year* b.Fourth and fifth false alarms in a registration year*$50.00 $50.00 $50.00 c.Sixth false alarm and successive false alarms in a $100.00 $100.00 $100.00 registration year* d.Late Registration Penalty $50.00 $50.00 $50.00 e.Late False Alarm Payment Penalty $25.00 $25.00 $25.00 f.Appeal Hearing Cancellation Fee $10.00 $10.00 $10.00 *A registration year shall mean January 1 thru December 31 each year. 13. NSF Check Fees $25.00 $25.00 $25.00 14. Veteran Park Tile: Three lines $75.00 $75.00 $75.00 Note: Should total of Section I fees due is less than $4.00 and not other fee is due to the city at the same time, the department administrator may authorize to waive the entire amount due at their discretion. SECTION II. MAPLEWOOD GOLF COURSE 1. Green Fees: The cost of golf course green fees shall be as follows. For purposes of this section, "weekend" shall mean Friday, Saturday, and Sunday. "Weekday" shall mean the remaining four days of the week. "Junior" shall mean ages 17 and under, "Senior" shall mean ages 62 and over. a.Weekday: (i)18 Hole $32.00 $34.00 $34.00 (ii) 9 Hole $24.00 $25.00 $25.00 (iii) 18 Hole, Senior $24.00 $25.00 $25.00 (iv) 9 Hole, Senior $16.00 $17.00 $17.00 (v) 18 Hole, Junior $16.00 $18.00 $18.00 (vi) 9 Hole, Junior $12.00 $14.00 $14.00 b.Weekend: (i) 18 Hole $38.00 $40.00 $40.00 (ii) 9 Hole $24.00 $25.00 $25.00 2. Club Rental $15.00 $15.00 $15.00 3. Golf Cart Fees: a.18 Hole $26.00 $26.00 $28.00 b.9 hole $16.00 $16.00 $17.00 c.Single Rider $18.00 $18.00 $20.00 2 7b. - Administrative Services Department recommends approving the amended Page 8 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 4. Driving Range Fees: a.Large Bucket $7.00 $7.00 $8.00 b.Small Bucket $4.00 $4.00 $5.00 c.Warm‐up Bucket $2.00 $2.00 $3.00 5. Lesson Fees: a.1/2 Hour Private $40.00 $40.00 $45.00 b.1 Hour Private $60.00 $60.00 $65.00 c.1/2 Hour Series Private $140.00 $140.00 $160.00 d.1 Hour Series Private $220.00 $220.00 $240.00 e.Group Series $90.00 $90.00 $100.00 f.1/2 Hour Private, Junior $20.00 $20.00 $25.00 g.Playing Lesson(3‐hole minimum/9‐hole maximum) per hole ‐‐$15.00 SECTION III. CITY CENTER PARKING FEES 1. CITY CENTER GARAGE PARKING FEES Parking rates for retail parking will be as follows: a.Zero (0) ‐ two (2) hours N/C N/C N/C b.Two (2) ‐ four (4) hours $2.00 $2.00 $2.00 c.Four (4) ‐ six (6) hours $4.00 $4.00 $4.00 d.Six (6) or more hours $6.00 $6.00 $6.00 e. Full‐day parking, monthly pass‐holders, tax and admin fee included $42.32 $42.32 $42.32 Discounted Rate: A discounted rate for parking in the long‐term, card‐accessed areas of the garage and in City surface parking lots will be provided for any person or entity who lease(s) three (3) or more parking spaces(s) for at least a six (6) month period. The fees will be as negotiated. 2. Main Street Parking Lot a.Zero (0) ‐ four (4) hours N/C N/C N/C b. Full‐day parking, monthly pass‐holders only, tax and admin fee included $42.32 $42.32 $42.32 SECTION IV. AQUATIC FEES 1. Admission for the Aquatic Center shall be as follows: a.Regular Session: (i) Resident infants ‐ under 1 year N/C N/C N/C (ii) Non‐resident infants ‐ under 1 year N/C N/C N/C (iii) Resident youth ‐ 1 to 4 years $4.00 $4.00 $4.00 (iv) Non‐resident youth ‐ 1 to 4 years $8.00 $8.00 $8.00 (v) Resident ages 5 and up $8.00 $8.00 $8.00 (vi) Non‐resident ages 5 and up $14.00 $14.00 $14.00 (vii) Resident lap swim ‐ water walking only $3.00 $3.00 $3.00 (viii) Non‐resident lap swim ‐ water walking only $4.50 $4.50 $4.50 b.Season Pass: (i) Resident infants ‐ under 1 year N/C N/C N/C (ii) Non‐resident infants ‐ under 1 year N/C N/C N/C (iii) Resident ages 1 and up $50.00 $60.00 $60.00 (iv) Non‐resident ages 1 and up $100.00 $120.00 $120.00 c.Miscellaneous Rates: (i) Resident regular session per person rate (group rates)$10.00 $10.00 $10.00 (ii) Non‐resident regular session per person rate $16.00 $16.00 $16.00 (iii) Locker Rental $0.25 $0.25 $0.25 *Group Rates: Group rates offer guaranteed admission for the group. In order to qualify for a group rate, the group must consist of ten (10) or more persons, and the session must be scheduled in advance. Please note that the number of groups may be limited each day. Staff has the authority to offer discounted daily rates for partial sessions or Renton‐only events. d.Canopy Rental Fees: (includes canopy and admission for one leisure swim session): (i) Henry Moses Party Tent #1 (10' x 20' for up to twenty‐five (25) guests): (1) Resident Rate, per session $240.00 $300.00 $300.00 (2) Non‐resident Rate, per session $370.00 $450.00 $450.00 3 7b. - Administrative Services Department recommends approving the amended Page 9 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (ii) Henry Moses Party Tent #2 (10' x 10' for up to fifteen (15) guests): (1) Resident Rate $155.00 $200.00 $200.00 (2) Non‐Resident Rate $240.00 $290.00 $290.00 *Sales tax not included in the rental fee e.Resident Rate all inclusive $1,350.00 $1,500.00 $1,500.00 f.Non‐resident Rate all inclusive $1,350.00 $1,500.00 $1,500.00 g.Swim Lesson Program: (i) Resident swim lesson per lesson $7.00 $7.00 $7.00 (ii) Non‐resident swim lesson per lesson $9.00 $9.00 $9.00 h.End‐of‐year School Party Rentals: (i) Renton School District (1) 001 ‐ 299 students $1,900.00 $1,900.00 $1,900.00 (2) 300 ‐ 399 students $2,250.00 $2,250.00 $2,250.00 (3) 400 ‐ 499 students $2,400.00 $2,400.00 $2,400.00 (4) 500 ‐ 599 students $2,550.00 $2,550.00 $2,550.00 (ii) Other Schools and Districts (1) 001 ‐ 299 students $2,450.00 $2,450.00 $2,450.00 (2) 300 ‐ 399 students $2,850.00 $2,850.00 $2,850.00 (3) 400 ‐ 499 students $3,150.00 $3,150.00 $3,150.00 (4) 500 ‐ 599 students $3,360.00 $3,360.00 $3,360.00 2. Boat Launch Rates: a.Daily resident ‐ 7 days a week $10.00 $10.00 $10.00 b.Daily Non‐resident ‐ 7 days a week $20.00 $20.00 $20.00 c.Overnight resident ‐ 7 days a week $20.00 $20.00 $20.00 d.Overnight Non‐resident ‐ 7 days a week $40.00 $40.00 $40.00 e.Annual parking permit ‐ resident $50.00 $60.00 $60.00 f.Annual parking permit ‐ non‐resident $100.00 $120.00 $120.00 g.Additional sticker (launching permit)$5.00 $5.00 $5.00 h.Fishing Tournaments at Coulon Beach (additional rental fee if $50.00 $50.00 $50.00 using the Pavilion area for weigh in and or electricity at the current rental rate) per event SECTION V. CARCO THEATRE (Repealed) SECTION VI. PARKS AND FACILITIES USE AND RENTAL 1. Outlying Picnic Shelters (Cedar River Trail, Liberty Park, Phillip Arnold Park, Teasdale Park and Heritage Park) Maximum of 75 people: a.Resident 8:30am‐1:30pm/3:30pm‐8:30pm $90.00 $90.00 $90.00 b.Non‐resident 8:30am‐1:30pm/3:30pm‐8:30pm $180.00 $180.00 $180.00 c.Full day resident 8:30am‐sunset $140.00 $140.00 $140.00 d.Full day non‐resident 8:30am‐sunset $270.00 $280.00 $280.00 2. Gene Coulon Beach Park Shelters (South #1, South #2 and Creekside) Maximum of 75 people: a.Resident 8:30am‐1:30pm/3:30pm‐8:30pm $100.00 $100.00 $100.00 b.Non‐resident 8:30am‐1:30pm/3:30pm‐8:30pm $180.00 $180.00 $180.00 c.Full day resident 8:30am‐sunset $140.00 $140.00 $140.00 d.Full day non‐resident 8:30am‐sunset $260.00 $260.00 $260.00 e.South Shelters 1 & 2 Resident rate $300.00 $300.00 $300.00 f.South Shelters 1 & 2 Non‐resident rate $600.00 $600.00 $600.00 3. Gene Coulon Beach Park Shelters (North Shelter): a.Resident 8:30am‐1:30pm/3:30pm‐8:30pm $120.00 $120.00 $120.00 b.Non‐resident 8:30am‐1:30pm/3:30pm‐8:30pm $240.00 $240.00 $240.00 c.Full day resident 8:30am‐sunset under 75 people $160.00 $160.00 $160.00 d.Full day resident 8:30am‐sunset 76 ‐ 100 people $190.00 $190.00 $190.00 e.Full day non‐resident 8:30am‐sunset under 75 people $320.00 $320.00 $320.00 f.Full day non‐resident 8:30am‐sunset 76 ‐ 100 people $380.00 $380.00 $380.00 4 7b. - Administrative Services Department recommends approving the amended Page 10 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 4. Tennis, Basketball and Sand Volleyball court rate per hour (Tournament Play Only): a.Tennis court $5.00 $10.00 $10.00 b.Park basketball court $5.00 $10.00 $10.00 c.Sand volleyball court $5.00 $10.00 $10.00 5. Catering and Event Rate (All city parks apply): a.Resident half day $200.00 $200.00 $200.00 b.Resident full day $350.00 $350.00 $350.00 c.Non‐resident half day $400.00 $400.00 $400.00 d.Non‐resident full day $700.00 $700.00 $700.00 6. Inflatable and big toy rate, each. Along with rental fee for the use of $50.00 $50.00 $50.00 City facility for each inflatable or big toy, Applicant or Renter shall provide proof of insurance naming the City of Renton as additional insured. 7. Open Space Area in the Parks (Cascade, Teasdale, Phillip Arnold, Cedar River, Earlington, Gene Coulon, Glencoe, Kennydale Lions, Sunset, and Riverview Parks): a.Resident rate per hour $10.00 $10.00 $10.00 b.Non‐resident rate per hour $25.00 $25.00 $25.00 8. Photo Shoots per hour:$40.00 $40.00 $40.00 a.Commercial Film and Photo Shoots per hour $300.00 $300.00 $300.00 9. Athletic Field Rental, Lights and Prep Fees: a.Sports field rental per hour ‐ resident $25.00 $25.00 $25.00 b.Sports field rental per hour ‐ non‐resident $30.00 $30.00 $30.00 c.Renton Area Youth Sports Agencies, per hour $6.00 $6.00 $6.00 d.Field prep for softball/baseball ‐ resident per occurrence $30.00 $30.00 $30.00 e.Field prep for soccer ‐ resident per occurrence $45.00 $45.00 $45.00 f.Field prep other ‐ resident per occurrence Varies Varies Varies g.Field prep for softball/baseball ‐ $35.00 $35.00 $35.00 non‐resident per occurrence h.Field prep for soccer ‐ non‐resident per occurrence $50.00 $50.00 $50.00 i.Field prep other ‐ non‐resident per occurrence Varies Varies Varies j.Field lights all sports ‐ resident per hour $25.00 $25.00 $25.00 k.Field lights all sports ‐ non‐resident per hour $30.00 $30.00 $30.00 10. Banquet & Classroom Rental ‐ Community Center & Senior Activity Center: a.Friday 5 hour minimum ‐ resident $650.00 $650.00 $650.00 b.Weekend Rates 10 hour minimum ‐ resident $1,300.00 $1,300.00 $1,300.00 c.Extra hours ‐ per hour ‐ resident $130.00 $130.00 $130.00 d.Friday 5 hour minimum ‐ non‐resident $750.00 $750.00 $750.00 e.Weekend Rates 10 hour minimum ‐ non‐resident $1,500.00 $1,500.00 $1,500.00 f.Extra hours ‐ per hour ‐ non‐resident $150.00 $150.00 $150.00 g.Kitchen charge ‐ per hour $88.00 $100.00 $100.00 h.Banquet Room ‐ Mon ‐ Thurs ‐ resident/hr 3 hour min $85.00 $85.00 $85.00 i.Banquet Room ‐ Mon ‐ Thurs ‐ non‐resident/hr 3 hour min $90.00 $90.00 $90.00 j.Damage deposit ‐ senior center/community center ‐ $550.00 $550.00 $550.00 resident and non‐resident k.Contract violation fee ‐ per hour $165.00 $200.00 $200.00 11. Classroom and Gymnasium Rental ‐ Renton Community Center: a.Resident single gym athletic ‐ per hour $45.00 $45.00 $45.00 b.Non‐resident single gym athletic ‐ per hour $50.00 $50.00 $50.00 c.Resident double gym athletic ‐ per hour $90.00 $90.00 $90.00 d.Non‐resident double gym athletic ‐ per hour $100.00 $100.00 $100.00 e.Resident single gym non‐athletic $550.00 $550.00 $550.00 f.Non‐resident single gym non‐athletic $660.00 $675.00 $675.00 g.Resident double gym non‐athletic $1,100.00 $1,100.00 $1,100.00 h.Non‐resident double gym non‐athletic $1,350.00 $1,350.00 $1,350.00 i.Carpet fee single gym ‐ resident & non‐resident $165.00 $175.00 $175.00 j.Carpet fee double gym ‐ resident & non‐resident $330.00 $350.00 $350.00 k.Classroom resident $35.00 $35.00 $35.00 l.Classroom Non‐resident $40.00 $40.00 $40.00 5 7b. - Administrative Services Department recommends approving the amended Page 11 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 12. Birthday Party Packages: a.Bounce package ‐ resident $75.00 $75.00 $75.00 b.Sports package ‐ resident $65.00 $65.00 $65.00 c.Bounce package ‐ non‐resident $85.00 $85.00 $85.00 d.Sports package ‐ non‐resident $75.00 $75.00 $75.00 13. Facility Rental ‐ Neighborhood Center: a.Meeting room ‐ resident $35.00 $35.00 $35.00 b.Gymnasium ‐ resident $35.00 $35.00 $35.00 c.Meeting room ‐ non‐resident $40.00 $40.00 $40.00 d.Gymnasium ‐ non‐resident $40.00 $40.00 $40.00 SECTION VII. COMMUNITY CENTER PASS CARD & FEES 1. One Month Fitness Pass: a.Resident $20.00 $20.00 $20.00 b.Non‐resident $24.00 $24.00 $24.00 2. Yearly Pass: a.Resident $200.00 $200.00 $200.00 b.Non‐resident $240.00 $240.00 $240.00 3. Racquetball Pass: a.Resident $55.00 $55.00 $55.00 b.Non‐resident $55.00 $55.00 $55.00 4. Community Center Drop In Fees: a.Resident adult/senior/student aerobics $6.00 $6.00 $6.00 b.Non‐resident aerobics $6.00 $6.00 $6.00 c.Resident basketball $3.00 $3.00 $3.00 d.Non‐resident basketball $3.00 $3.00 $3.00 e.Senior/student basketball $2.00 $2.00 $2.00 f.Resident volleyball $3.00 $3.00 $3.00 g.Non‐resident volleyball $3.00 $3.00 $3.00 h.Senior/student volleyball $2.00 $2.00 $2.00 i.Resident fitness $3.00 $3.00 $3.00 j.Non‐resident fitness $3.00 $3.00 $3.00 k.Senior/student fitness $2.00 $2.00 $2.00 l.Resident/senior/student shower pass $20.00 $20.00 $20.00 m.Non‐resident shower pass $20.00 $20.00 $20.00 n.Resident racquetball per hour $7.00 $7.00 $7.00 o.Non‐resident racquetball per hour $7.00 $7.00 $7.00 p.Senior/student racquetball per hour $7.00 $7.00 $7.00 q.Resident wallyball per hour $10.85 $10.85 $10.85 r.Non‐resident wallyball per hour $13.00 $13.00 $13.00 s.Senior/student wallyball per hour $9.75 $9.75 $9.75 SECTION VIII. AIRPORT CHARGES 1.Airport Fuel Flow Charge: per gallon $0.06 $0.06 $0.06 2.Transient airplane parking daily $4.00 $4.00 $4.00 3.Hangar wait list, one time fee $100.00 $100.00 $100.00 4.Tie‐down wait list, one time fee $25.00 $25.00 $25.00 5.Lost gate card fee per occurrence $50.00 $50.00 $50.00 6.T‐Hangar, Non‐Refundable Move‐in Fee $250.00 $250.00 $250.00 SECTION IX. ANIMAL LICENSES 1. Cat ‐ Annual: a.Cat Altered $30.00 $30.00 $30.00 b.Cat Altered ‐ qualified senior lifetime tag (max. 3)*$30.00 $0.00 $0.00 c.Cat Unaltered $45.00 $50.00 $50.00 d.Cat Unaltered ‐ qualified senior lifetime tag (max. 3)*$45.00 $0.00 $0.00 6 7b. - Administrative Services Department recommends approving the amended Page 12 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 2. Dog ‐ Annual: a.Dog Altered $30.00 $30.00 $30.00 b.Dog altered ‐ qualified senior lifetime tag (max. 3)*$30.00 $0.00 $0.00 c.Dog Unaltered $45.00 $50.00 $50.00 d.Dog unaltered ‐ qualified senior lifetime tag (max. 3)*$45.00 $0.00 $0.00 3. Duplicate Tag $10.00 $10.00 $10.00 4. Additional Animal Permit, New and Annual Renewal $50.00 $50.00 $50.00 5. Penalty for not licensing $250.00 $250.00 $250.00 6. Late renewal fee $30.00 $30.00 $30.00 *Qualified senior shall mean residents sixty‐one (61) years of age or older, meeting the income guidelines as set forth in Section 8‐4‐31C of the RMC. SECTION X. BUSINESS LICENSES 1. General Business License (Base fee + Per hour fee = Total fee): a.Base fee Registration Fee $45.00 $110.00 $110.00 b.Per hour fee, for each worker hour *$0.034 $0.0352 $0.0352 c.Minimum Fee **$110.00 $110.00 $110.00 *Or $65 per full‐time equivalent employee based on 1920 worker hours Per hour rate shall be adjusted every other year by Seattle‐Tacoma‐Bremerton, All Items, Urban Wage Earners and Clerical Workers (also known as CPI‐W) ending August 31, for the same two year period. **Minimum fee includes the $45 base fee and up to 1920 worker hours 2. Short Term Employment within the City: a.A temporary ninety (90) day license maybe purchased $50.00 $50.00 $50.00 for each FTE on a temporary job for* *Not to exceed 270 consecutive days 3. Penalties: a.The penalty to reinstate an expired business license $50.00 $50.00 $50.00 b.The penalty for failure to obtain a business license $250.00 $250.00 $250.00 plus: payment of all license fee amounts still owing for the last three (3) years, plus a penalty of (20%) per annum for all amounts owing, plus any accounting, legal or administrative expenses incurred by the City in determining the nonreporting, or the unpaid portion over the last (3) years or in collecting the tax and/or penalty. c.Failure to pay the license fee within one day after the day on which it is due and payable pursuant to subsection C7 of Chapter 5 of the RMC shall render the business enterprise subject to a penalty of (5%) of the amount of the license fee for the first month of the delinquency and an additional penalty of (5%) for each succeeding month of delinquency, but not exceeding a total penalty of (25%) of the amount of such license fee. SECTION XI. ADULT ENTERTAINMENT LICENSES 1. Every person applying for a adult entertainment license shall pay the applicable nonrefundable application fee: a.Adult Entertainment Business License $750 $750 $750 b.Entertainer $75 $75 $75 c.Manager $75 $75 $75 d.License Replacement $10 $10 $10 2. Penalties: a.Civil Penalty, per violation $1,000 $1,000 $1,000 SECTION XII. DEVELOPMENT FEES 1. Building Fees a.Building Permit Fees: Building Permit Fees are payable prior to the issuance of a building permit Valuation is between: $1.00 to $500.00 Base Fee $28.00 $28.00 $28.00 $501.00 to $2,000.00 $28 + $3.65 x each $100 value $28 + $3.65 x each $100 value $28 + $3.65 x each $100 value 7 7b. - Administrative Services Department recommends approving the amended Page 13 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 $2001.00 to 25,000.00 $82.75 + $16.75 x each $,1000 value $82.75 + $16.75 x each $,1000 value $82.75 + $16.75 x each $,1000 value $25,001.00 to $50,000.00 $468 + $12 x each $1,000 value $468 + $12 x each $1,000 value $468 + $12 x each $1,000 value $50,001.00 to $100,000.00 $768 + $8.35 x each $1,000 value $768 + $8.35 x each $1,000 value $768 + $8.35 x each $1,000 value $100,001.00 to $500,000.00 $1,185.50 + $6.70 x each $1,000 value $1,185.50 + $6.70 x each $1,000 value $1,185.50 + $6.70 x each $1,000 value $500,001.00 to $1,000,000.00 $3,865.50 + $5.65 x each $1,000 value $3,865.50 + $5.65 x each $1,000 value $3,865.50 + $5.65 x each $1,000 value $1,000,001.00 and up $6,690.50 + $4.35 x each $1,000 value $6,690.50 + $4.35 x each $1,000 value $6,690.50 + $4.35 x each $1,000 value b.Combination Building Permit Fees: Combination Building Permit fees are required for each new single family residential structure, and are payable prior to the issuance of a building permit (i) Plumbing up to 3,000 sq ft $150.00 $150.00 $150.00 (ii) Plumbing over 3,000 sq ft $175.00 $175.00 $175.00 (iii) Mechanical up to 3,000 sq ft $150.00 $150.00 $150.00 (iv) Mechanical over 3,000 sq ft $175.00 $175.00 $175.00 (v) Electrical up to 3,000 sq ft $75.00 $75.00 $75.00 (vi) Electrical over 3,000 sq ft $100.00 $100.00 $100.00 c.Building Plan Check Fee; In addition to the building permit fees or combination building permit fees, a plan check fee equal to sixty five percent (65%) of the permit fee will be charged on all building permits. Payable at the time of building permit application submittal. d.Demolition Permit Fee: (i) Residential $115.00 $115.00 $115.00 (ii) Commercial $115.00 $250.00 $250.00 e.State Building Code Fee: (i) All projects:$4.50 $4.50 $4.50 (ii) Multi‐family projects:$4.50 $4.50 $4.50 (1) Each additional card:$2.00 $2.00 $2.00 f.Electrical Permit Fees: (i) Residential Fees ‐ Single ‐Family and Duplex (1) New Service ‐ Single Family and Duplex (a) Up to 200 AMP $70.00 $70.00 $70.00 (b) Over 200 AMP $80.00 $80.00 $80.00 (2) Service Changes/New Circuits ‐ Single Family and Duplex: (a) Change up to 200 AMP $45.00 $60.00 $60.00 (b) Change over 200 AMP $60.00 $75.00 $75.00 (c) Any new circuits added to above price $15.00 $15.00 $15.00 is per each up to a maximum of $60.00 (d) Minimum fee for remodel/addition of $45.00 $60.00 $60.00 new circuits without a service charge 8 7b. - Administrative Services Department recommends approving the amended Page 14 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (ii) Multi‐Family, Commercial and Industrial Fees: (1) Fees for all types of electrical permits are based on value of work: $1.00 to $250.00 $500.00 $45.00 $60.00 $60.00 $250.01 $500.01 to $1,000.00 $45 + 3.3% of value $45 + 3.3% of value $45 + 3.3% of value $1,000.01 to 5,000.00 $78 + 2.9% of value $78 + 2.9% of value $78 + 2.9% of value $5,000.01 to $50,000.00 $223 + 1.7% of value $223 + 1.7% of value $223 + 1.7% of value $50,000.01 to $250,000.00 $1,073 + 1.0% of value $1,073 + 1.0% of value $1,073 + 1.0% of value $250,000.01 to $1,000,000.00 $3,573 + 0.8% of value $3,573 + 0.8% of value $3,573 + 0.8% of value $1,000,000.01 and up $11,573 + 0.45% of value $11,573 + 0.45% of value $11,573 + 0.45% of value (iii) Temporary Electrical Services $45.00 $60.00 $60.00 (iv) Miscellaneous Electrical Fees (1) Job Trailers $45.00 $60.00 $60.00 (2) Signs per each $45.00 $60.00 $60.00 (3)Swimming Pools, Hot Tubs, Saunas per each $60.00 $60.00 $60.00 (3)Mobile Homes $45.00 $60.00 $60.00 (4)50% of 50% of commercial fees Minimum $60.00 50% of commercial fees Minimum $60.00 Exemption: Residential telephone communication systems, thermostats, security systems, and cable television installations are exempt from fees g.Grade and Fill License Fees: Fees shall be based on the volume of the excavation and fill. (i) Grading License (1) 50 cubic yards or less $10.00 $15.00 $15.00 (2) 51 ‐ 100 cubic yards $15.00 $20.00 $20.00 (3) 101 ‐ 1,000 cubic yards (a) For the first 100 cubic yards $15.00 $20.00 $20.00 (b) For each additional 100 cubic yards $7.00 $9.00 $9.00 or fraction (4) 1,001 ‐ 10,000 cubic yards (a) For the first 1,000 cubic yards $78.00 $101.00 $101.00 (b) For each additional 1,000 cubic yards $6.00 $8.00 $8.00 or fraction (5) 10,001 ‐ 100,000 cubic yards (a) For the first 10,000 cubic yards $132.00 $173.00 $173.00 (b) For each additional 10,000 cubic yards $27.00 $36.00 $36.00 or fraction (6) 100,001 or more cubic yards (a) For the first 100,000 cubic yards $375.00 $497.00 $497.00 (b) For each additional 100,000 cubic yards $15.00 $20.00 $20.00 or fraction In addition to the license fees, a grading plan check fee and a drainage plan check fee is charged for all grading licenses requiring plan review. Before accepting a set of plans and specifications for checking, the Development Services Division shall collect a plan checking fee. (ii) Grading Plan Check Fees (1) 50 cubic yards or less $5.00 $10.00 $10.00 (2) 51 ‐ 100 cubic yards $10.00 $20.00 $20.00 (3) 101 ‐ 1,000 cubic yards $15.00 $30.00 $30.00 (4) 1,001 ‐ 10,000 cubic yards $20.00 $40.00 $40.00 (5) For each additional 10,000 cubic yards $10.00 $20.00 $20.00 (6) For the first 100,000 cubic yards $110.00 $220.00 $220.00 (7) For each additional 10,000 cubic yards $6.00 $8.00 $8.00 Low Voltage Work (e.g., alarm systems; thermostats; computer, data, or phone lines; fiber optics, cable television, etc.) 9 7b. - Administrative Services Department recommends approving the amended Page 15 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (8) For the first 200,000 cubic yards $170.00 $300.00 $300.00 (9) For each additional 10,000 cubic yards $3.00 $4.00 $4.00 (10) Drainage plan check fees associated with a grading $50.00 $100.00 $100.00 license: fee plus $1.00 for every 10,000 sq feet of land area. (11) Solid Waste Fills: The plan check fee for solid waste 1.5 x plan 1.5 x plan 1.5 x plan fills shall be one and one‐half (1‐1/2) times the plan check fee check fee check fee checking fees listed above. The fee for a grading license authorizing additional work to that under a valid license shall be the difference between the fee paid for the original license and the fee shown for the entire project. (12) Annual Licenses of Solid Waste Fills: The fee for 1.5 x plan 1.5 x plan 1.5 x plan annual licenses for solid waste fills shall be one check fee check fee check fee and one‐half (1‐1/2) times the plan checking fees listed above. The fee for a grading license authorizing additional work to that under a valid license shall be the difference between the fee paid for the original license and the fee shown for the entire project. Any unused fee may be carried forward to the next year. If any work is done before the license is issued, the grading license fee shall be doubled. h.House Moving ‐ minimum per hour Inspection Fee:$75.00 $100.00 $100.00 This covers only the Building Section inspection of the structure prior to move. There is a separate additional fee charged by the Public Works Department to cover the actual house move permit. A building permit is also required in order to site the structure on the new site. i.Inspection Fee For Condominium Conversions: $100 on 1st unit / $15 each add'l unit $100 on 1st unit / $15 each add'l unit $100 on 1st unit / $15 each add'l unit j.Manufactured/Mobile Home Installation Fees: Includes plan review and inspection fees for the foundation (electrical, plumbing, mechanical, sewer and water connection fees are in addition to the below amounts). (i) Within a manufactured home park $100.00 $100.00 $100.00 (ii) Outside of a manufactured home park Building Permit Fees Building Permit Fees Building Permit Fees k.Mechanical Permit Fees: (i) Basic permit fee plus itemized fees below: $45.00 $45.00 $45.00 (1) Heating system (furnace, heat pump, $17.00 $17.00 $17.00 suspended heater, fireplace, wood stove, etc.). A/C system (air conditioner, chiller or Air Handling Unit (VAV) including ducts and vents) (2) Boiler or Compressor: $17.00 $17.00 $17.00 Installation or relocation of each: (a) Up to and including 3 horsepower.Single & Multi Family $17.00 $17.00 $17.00 (b) Over 3 horsepower up to and including $30.00 $60.00 $60.00 15 horsepower. Commercial (c)Over 15 horsepower up to and including $40.00 $40.00 $40.00 30 horsepower. (d)Over 30 horsepower to and including $60.00 $60.00 $60.00 50 horsepower. (e)Over 50 horsepower.$100.00 $100.00 $100.00 10 7b. - Administrative Services Department recommends approving the amended Page 16 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (3)Absorption System: Commercial Refrigeration system $17.00 $60.00 $60.00 Installation or relocation of each: (a)Up to and including 100,000 Btu/h $17.00 $17.00 $17.00 (b)Over 100,000 Btu/h up to and including $30.00 $30.00 $30.00 500,000 Btu/h (c)Over 500,000 Btu/h up to and including $40.00 $40.00 $40.00 1,000,000 Btu/h (d)Over 1,000,000 Btu/h up to and including $60.00 $60.00 $60.00 1,750,000 Btu/h (e)Over 1,750,000 Btu/h $100.00 $100.00 $100.00 (4) Residential ventilation/exhaust fan $8.00 $8.00 $8.00 (5)Appliance or piece of equipment regulated $17.00 $17.00 $17.00 by this code but not classed in other appliance categories, or for which no other fee is listed in this code (5)Commercial ventilation/exhaust system not $17.00 $17.00 $17.00 a portion of any heating or air conditioning system authorized by a permit. (6)Commercial Hood: Installation of each $50.00 $50.00 $50.00 served by a mechanical exhaust, including the ducts for such hood each (7)Incinerator: Installation or relocation of each $75.00 $75.00 $75.00 (8)Appliance or piece of equipment regulated by this $17.00 $17.00 $17.00 code but not classed in other appliance categories, or for which no other fee is listed in this code (9) Fuel Gas Piping: Each gas‐piping system of 1 to 4 $12.00 $12.00 $12.00 (a) Each gas‐piping system of 1 to 4 outlets $12.00 $12.00 $12.00 (b) Each gas‐piping system of 5 or more outlets, per $2.50 $2.50 $2.50 outlet Each additional outlet over 4, per outlet l.Plumbing Permit Fees: (i) Base fee for all types of work; plus itemized $45.00 $45.00 $45.00 fees below (1) Per plumbing fixture (e.g., sink, shower, toilet,$8.00 $8.00 $8.00 dishwasher, tub, etc.) or set of fixtures on one trap (2) For meter to house water service $8.00 $8.00 $8.00 (3)Fuel Gas Piping: Each gas‐piping system of 1 to 4 $12.00 $12.00 $12.00 (a) Each gas‐piping system of 1 to 4 outlets $12.00 $12.00 $12.00 (b) Each gas‐piping system of 5 or more outlets, per $2.50 $2.50 $2.50 outlet Each additional outlet over 4, per outlet (4) Per drain for rainwater systems $8.00 $8.00 $8.00 (5) Per lawn sprinkler system, includes backflow $8.00 $8.00 $8.00 prevention (6) Per fixture for repair or alteration of drainage or vent $8.00 $8.00 $8.00 piping (7) Per vacuum breaker or backflow protection device on $8.00 $8.00 $8.00 tanks, vats, etc. (8) Per interceptor for industrial waste pretreatment $8.00 $8.00 $8.00 (9) Medical Gas Piping: (a) Each gas‐piping system of 1 to 5 outlets ‐$60.00 $60.00 (b) Each additional outlet over 5, per outlet ‐$5.00 $5.00 m.Sign Permit Fees: (i) Permanent Signs: (1) Roof, projecting, awning, canopy, marquee, $125.00 $125.00 $125.00 and wall signs (2) Freestanding ground and pole signs $175.00 $175.00 $175.00 11 7b. - Administrative Services Department recommends approving the amended Page 17 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (ii) Temporary and Portable Signs: (1) Real Estate Directional Signs, pursuant $50.00 $50.00 $50.00 to RMC 4‐4‐100J2, permit valid for a 12‐months period (2) Grand Opening Event Signs, pursuant to $25.00 $50.00 $50.00 RMC 4‐4‐100J6d(i) (3) Event Signs, pursuant to RMC 4‐4‐100J6d(ii) $15.00 $25.00 $25.00 and (iii) per sign, per promotion (4) A‐Frame Signs, pursuant to RMC 4‐4‐100J5 $100.00 $100.00 $100.00 Charge is for the first sign, all subsequent signs are $50.00 (5) Commercial Property Real Estate Banner $50.00 $50.00 $50.00 each sign permit is valid for 12 months. (6) Decorative Flags fee is per entrance and $50.00 $50.00 $50.00 valid until flag(s) are removed (iii) Request for Administrative Modifications of City $100.00 $100.00 $100.00 Center Sign Regulations per RMC 4‐4‐100H9: (iv)Work in Advance of Sign Permit Issuance: Where work for which the permit is required by this Title IV of RMC is started or proceeded with prior to obtaining said permit, the fees above specified shall be doubled; but the payment of such double fee shall not relieve any persons from complying with the requirements in the execution of the work nor from any other penalties prescribed herein. n. Swimming Pool/Hot Tub/Spa Installation Fees: (i)Public pool, spa, hot tub $30.00 $30.00 $30.00 (ii)Private pool, spa, hot tub $20.00 $20.00 $20.00 (iii)Pool filling system, including backflow $2.00 $2.00 $2.00 prevention, each (iv)Each water heater and /or vent $2.00 $2.00 $2.00 (v)Gas piping system, each $2.00 $2.00 $2.00 (vi)Replacing of filter $3.00 $3.00 $3.00 (vii)Miscellaneous replacements $3.00 $3.00 $3.00 (viii)Backwash receptor $2.00 $2.00 $2.00 n.Miscellaneous Fees: (i) Replacement Permit Fee: Permit copies for $20.00 $20.00 $20.00 replacement of lost or mutilated building, demolition, grading, plumbing, electrical or mechanical permit will be furnished upon a payment of a service fee (ii) Minimum Housing Inspection: (1) Assessed under the provisions of Section 305.8 $47.00 $75.00 $75.00 of the International Building Code. Re‐inspection fees shall be $75.00 per hour or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. (2) WABO ‐ Adult Family Home; Misc building inspection ‐$100.00 $100.00 (iii) Plan Review Fees for Electrical, Plumbing, or 40% of 40% of 40% of Mechanical Permits: In addition to the above permit fee permit fee permit fee permit fees, a plan check fee equal to forty percent (40%) of the permit fee may be charged when required by the Building Official. 2. Land Use Review Fees a.General Land Use Review (i) Additional Animals Permit (annual fee)$50.00 $50.00 $50.00 (ii) Annexation N/C N/C N/C (iii) Appeal of Hearing Examiner's Decision, $250.00 $250.00 $250.00 Administrative Decision, or Environmental Decision 12 7b. - Administrative Services Department recommends approving the amended Page 18 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (iv) Binding Site Plan (total fee for both preliminary $1,800.00 $2,500.00 $2,500.00 and final phases) (v) Code Text Amendment N/C N/C N/C (vi) Comprehensive Plan Map or Text $1,000.00 $2,500.00 $2,500.00 Amendment (each) (vii) Conditional Use Permit (1) HEX $2,000.00 $2,500.00 $2,500.00 (2) Administrative $2,000.00 $1,000.00 $1,000.00 (viii) Critical Areas Review Fee: for those projects that 100% of 100% of 100% of propose impacts to critical areas and will be contract cost contract cost contract cost billed at the cost of contract biologist’s review.1 (ix) Environmental Impact Statement Cost include the 100% of cost 100% of cost 100% of cost coordination, review and appeal. Draft and Final2 (x) Environmental Checklist Review $1,000.00 $1,000.00 $1,000.00 (xi) Fence Permit (special)$100.00 $100.00 $100.00 (xii) Grading and Filling Permit (Hearing Examiner)$2,000.00 $2,500.00 $2,500.00 (xiii) Lot Line Adjustment $450.00 $450.00 $450.00 (xiv) Manufactured/Mobile Home Park: (1) Tentative $500.00 $500.00 $500.00 (2) Preliminary $2,000.00 $2,500.00 $2,500.00 (3) Final $1,000.00 $1,000.00 $1,000.00 (xv) Open Space Classification Request $100.00 $100.00 $100.00 (xvi) Plats: (1) Short Plat (total fee for both preliminary and $1,400.00 $2,000.00 $2,000.00 final phases) (2) Preliminary $4,000.00 $4,500.00 $4,500.00 (3) Final Plat $1,500.00 $1,500.00 $1,500.00 (xvii) Planned Urban Development: (1) Preliminary Plan $2,000.00 $2,500.00 $2,500.00 (2) Final Plan $1,000.00 $1,000.00 $1,000.00 (xviii)Rebuild Approval Permit: (1)Hearing Examiner Review $500.00 $500.00 $500.00 (2)Administrative Review $250.00 $250.00 $250.00 (xviii)Rezone $2,000.00 $2,500.00 $2,500.00 (xix)Routine Vegetation Management Permit $75.00 $75.00 $75.00 without Critical Areas (xx)Shopping Cart Plan Review $100.00 $100.00 $100.00 (xxi)Shoreline‐Related Permits (1) Shoreline Permit Exemption N/C N/C N/C (2) Substantial Development Permit $2,000.00 $2,000.00 $2,000.00 (3) Conditional Use Permit $2,000.00 $2,500.00 $2,500.00 (4) Variance $2,000.00 $2,500.00 $2,500.00 (xxii)Site Development Plan (Site Plan or Master Plan which includes design review fee for projects subject to RMC 4‐3‐100): (1) Hearing Examiner Review $2,000.00 $2,500.00 $2,500.00 (2)Administrative Review $1,000.00 $1,500.00 $1,500.00 (3) Modification (minor, administrative) N/C N/C N/C (4) Modification (major) required new Application Application Application application and repayment of fee required Fees Fees Fees (xxiv) Special Permit (Hearing Examiner) $2,000.00 $2,500.00 $2,500.00 (xxv) Temporary Use Permits: (1) Tier 1 $75.00 $75.00 $75.00 (2) Tier 2 $150.00 $150.00 $150.00 (xxvi) Variance (per each variance requested)$1,200.00 $1,200.00 $1,200.00 Administrative or Hearing Examiner (xxvii) Waiver or Modification of Code $100.00 $150.00 $150.00 Requirements cost is per request (xxix) Landscape Review Fee $100.00 $100.00 $100.00 (xxx) Zoning Compliance Letter ‐$400.00 $400.00 13 7b. - Administrative Services Department recommends approving the amended Page 19 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 1Per RMC 4‐3‐050F7, the City may charge and collect fees from any applicant to cover costs incurred by the city in review of plans, studies, monitoring reports and other documents related to evaluation of impacts to or hazards from critical areas and subsequent code‐required monitoring. 2 When the City is the lead agency for a proposal requiring an Environmental Impact Statement (EIS) and the Environmental Review Committee (ERC) determines that the EIS shall be prepared, the City may charge and collect a reasonable fee from any applicant to cover costs incurred by the City in preparing the EIS. The ERC shall advise the applicant(s) of the projected costs for the EIS prior to actual preparation; the applicant shall post bond or otherwise ensure payment of such costs. The ERC may determine that the City will contract directly with a consultant for preparation of an EIS, or a portion of the EIS, and may bill such costs and expenses directly to the applicant. Such consultants shall be selected by mutual agreement of the City and applicant after a call for proposals. If a proposal is modified so that an EIS is no longer required, the ERC shall refund any fees collected under this subsection which remain after incurred costs are paid. The City may collect a reasonable fee from an applicant to cover the cost of meeting the public notice requirements of this Title relating to the applicant’s proposal. The City shall not collect a fee for performing its duties as a consulted agency. The City may charge any person for copies of any document prepared under this Title, and for mailing the document, in a manner provided by chapter 42.17 RCW. b.Exception for Projects Vested in the County: For those projects that have vested to a land use permit under the development regulations of King County, the King County Land Use Review Fee Schedule shall apply, and is hereby adopted by reference. A copy of that fee schedule has been filed with the City Clerk and is available at the City Clerk’s office for public review. 3. Public Works Fees a.Franchise Permit Fees: Unless otherwise specified in a franchise agreement, the fee shall be due and payable at or prior to the time of construction permit issuance. If a franchise agreement does not specify the fee amount, the generic fee, as identified in the following table, shall be collected. A bond as stipulated in RMC 9‐10‐5, Street Excavation Bond, is also required. (i)Small work, including trenching less than 60 $350.00 $350.00 $350.00 linear feet or installation of 6 or less utility poles (ii) All other work permit fee plus $60.00 per $350.00 $350.00 $350.00 overtime hour of inspection. b.Latecomers' Agreement Application Fees: The processing fee is due at the time of application. The administration and collection fee is deducted from each individual latecomer fee payment and the balance forwarded to the holder of the latecomer’s agreement pursuant to RMC 9‐5, Tender of Fee. (i) Processing fee (Nonrefundable) if amount covered $500.00 $500.00 $500.00 by latecomers’ is $20,000.00 or less (ii) Processing fee (Nonrefundable) if amount $1,000.00 $1,000.00 $1,000.00 covered by latecomers' is between $20,000.00 and $100,000.00 (iii)Processing fee (Nonrefundable) if amount $2,000.00 $2,000.00 $2,000.00 covered by latecomers' is greater than $100,000.00 (iv) Latecomers' Agreement – Administration and 15% of total 15% of total 15% of total collection fee if amount covered by latecomers' is $20,000.00 or less (v) Latecomers' Agreement – Administration and 10% of total 10% of total 10% of total collection fee if amount covered by latecomers' is between $20,000.00 and $100,000.00 (vi) Latecomers' Agreement – Administration and 5% of total 5% of total 5% of total collection fee if amount covered by latecomers' is greater than $100,000.00 (vii) Segregation processing fee, if applicable $750.00 $750.00 $750.00 c.System Development Charge Tables: (i) Water and Wastewater System Development Charges: (1) 5/8 x 3/4 inch (a) Water service fee $2,809.00 $3,090.00 $3,245.00 (b) Fire service fee a,b $365.00 $402.00 $422.00 (c) Wastewater fee $2,033.00 $2,135.00 $2,242.00 14 7b. - Administrative Services Department recommends approving the amended Page 20 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (2) 1 inch (a) Water service fee $2,809.00 $3,090.00 $3,245.00 (b) Fire service fee a,b $365.00 $402.00 $422.00 (c) Wastewater fee $2,033.00 $2,135.00 $2,242.00 (3) 1‐1/2 inch (a) Water service fee $14,045.00 $15,450.00 $16,225.00 (b) Fire service fee a,b $1,826.00 $2,010.00 $2,110.00 (c) Wastewater fee $10,165.00 $10,675.00 $11,210.00 (4) 2 inch (a) Water service fee $22,472.00 $24,720.00 $25,960.00 (b) Fire service fee a,b $2,921.00 $3,216.00 $3,376.00 (c) Wastewater fee $16,264.00 $17,080.00 $17,936.00 (5) 3 inch (a) Water service fee $44,944.00 $49,440.00 $51,920.00 (b) Fire service fee a,b $5,843.00 $6,432.00 $6,752.00 (c) Wastewater fee $32,528.00 $34,160.00 $35,872.00 (6) 4 inch (a) Water service fee $70,225.00 $77,250.00 $81,125.00 (b) Fire service fee a,b $9,129.00 $10,050.00 $10,550.00 (c) Wastewater fee $50,825.00 $53,375.00 $56,050.00 (7) 6 inch (a) Water service fee $140,450.00 $154,500.00 $162,250.00 (b) Fire service fee a,b $18,259.00 $20,100.00 $21,100.00 (c) Wastewater fee $101,650.00 $106,750.00 $112,100.00 (8) 8 inch (a) Water service fee $224,720.00 $247,200.00 $259,600.00 (b) Fire service fee a,b $29,214.00 $32,160.00 $33,760.00 (c) Wastewater fee $162,640.00 $170,800.00 $179,360.00 a Based upon the size of the fire service (NOT detector bypass meter) b Unless a separate fire service is provided, the system development charge(s) shall be based upon the size of the meter installed and a separate fire service fee will not be charged. (ii) Storm Water System Development Charges: (1) New single family residence (including $1,228.00 $1,350.00 $1,485.00 mobile/manufactured homes) (2) Addition to existing single family residence greater than $0.491 $0.540 $0.594 500 square feet (including mobile/manufactured homes)per sq foot per sq foot per sq foot Fee not to exceed $1,012.00 (3) All other uses charge per square foot of new impervious $0.491 $0.540 $0.594 surface, but not less than $1,012.00 per sq foot per sq foot per sq foot d.Administrative Fees for SDC Segregation Request: The applicant shall pay the City’s administrative costs for the preparation, processing and recording of the partial payment of the fee(s). At the time of application for special assessment district, and/or latecomer’s charge partial payment the applicant shall pay the administrative fee of $750.00 for each segregation. If the same segregation is used for more than one utility’s special assessment district, and/or latecomer’s charge, then only one administrative fee is collected. e.Public Works Construction Permit Fees: The following public works construction permit fees, utility permit fees, and miscellaneous charges are payable at or prior to the time of construction permit issuance. (i) Water Construction Permit Fees: (1) Water meter tests for 3/4” to 2" meter $50.00 $50.00 $50.00 (a) Water meter tests on meters 2" or larger $60 deposit + time and materials $60 deposit + time and materials $60 deposit + time and materials (b) Open and close fire hydrants for fire Time and Time and Time and flow tests conducted by others. materials materials materials 15 7b. - Administrative Services Department recommends approving the amended Page 21 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (c) Water service disconnection $250.00 $250.00 $250.00 (cut at main) (d) Meter resets $95.00 $95.00 $95.00 (e) Repair of damage to service $225.00 $225.00 $225.00 (f) Water main connections $535.00 $535.00 $535.00 (g) Water main cut and cap $1,000.00 $1,000.00 $1,000.00 (h) Water quality/inspection/purity tests $65.00 $65.00 $65.00 (i) Specialty water tests (lead, copper, etc) Cost of test + $70 processing fee Cost of test + $70 processing fee Cost of test + $70 processing fee (j) Water turn ons/offs after hours $185.00 $185.00 $185.00 (k)Installation of isolation valve. $2,000 deposit + time and materials $2,000 deposit + time and materials $2,000 deposit + time and materials (l) New water line chlorination fee. Fee $250 + $0.15 $250 + $0.15 $250 + $0.15 plus $0.15 per lineal foot for any per lineal per lineal per lineal footage after the first two hundred fifty foot foot foot (250) lineal feet (m) Miscellaneous water installation fees. Time and materials Time and materials Time and materials (n) Service size reductions $50.00 $50.00 $50.00 (o) Installation fees for ring and cover $200.00 $200.00 $200.00 castings (2) Water meter installation fees – City installed: The following fees are payable at the time of application for water meter installation(s). (a) 3/4” meter installed by City within $3,075.00 $3,075.00 $3,075.00 City limits. Installation of stub service and meter. (i) 3/4" meter drop in only $400.00 $400.00 $400.00 (b) 3/4” meter installed by City outside City $3,310.00 $3,310.00 $3,310.00 limits. Installation of stub service and meter. (i) 3/4" meter drop in only $400.00 $400.00 $400.00 (c) 1” meter installed by the City. $3,310.00 $3,310.00 $3,310.00 Installation of stub service and meter (i)1" meter drop in only $460.00 $460.00 $460.00 (d) 1‐1/2" meter installed by the City. $5,330.00 $5,330.00 $5,330.00 Installation of stub service and meter. (i) 1‐1/2” meter drop in only $750.00 $750.00 $750.00 (e) 2” meter installed by the City. $5,660.00 $5,660.00 $5,660.00 Installation of stub service and meter. (i) 2" meter drop in only $950.00 $950.00 $950.00 (3) Water meter processing fees – Applicant installed: For meters larger than 2”, the applicant must provide materials and installs. The City charges a $220.00 processing fee at the time of meter application. (4) Hydrant Meter fees: The following fees are payable at the time of application for a hydrant meter: (a) Hydrant meter permit fee $50.00 $50.00 $50.00 (b) Deposits: (i) 3/4” meter and backflow $300.00 $300.00 $300.00 prevention assembly. (ii) 3” meter and backflow $800.00 $800.00 $800.00 prevention assembly. (iii) Deposit processing charge, $25.00 $25.00 $25.00 nonrefundable. (c) Cost of water per ccf.$3.70 $3.70 $3.70 (d) Meter rental begins on day of pickup. (i) 3/4” meter and backflow $11.66 $11.66 $11.66 prevention assembly. Per month. (ii) 3” meter and backflow $143.67 $143.67 $143.67 prevention assembly. Per month. 16 7b. - Administrative Services Department recommends approving the amended Page 22 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (ii) Wastewater and surface water construction permit Fees: (1) Residential: (a) Wastewater permit fee $200.00 $250.00 $250.00 (b) Surface water permit fee $200.00 $250.00 $250.00 (2) Commercial: (a) Wastewater permit fee $250.00 $300.00 $300.00 (b) Surface water permit fee $250.00 $300.00 $300.00 (3) Industrial: (a) Wastewater permit fee $300.00 $300.00 $300.00 (b) Surface water permit fee $300.00 $300.00 $300.00 (4) Repair of any of the above (a) Wastewater permit fee $150.00 $200.00 $200.00 (b) Surface water permit fee $150.00 $200.00 $200.00 (5) Cut and cap/Demolition permit (a) Wastewater permit fee $200.00 $250.00 $250.00 (b) Surface water permit fee $200.00 $250.00 $250.00 (6) Ground water discharge (temporary N/C N/C N/C connection to wastewater system for one‐time discharge of contaminated ground water to 50,000 gallons) (7) Ground water discharge (temporary $300.00 $300.00 $300.00 connection to wastewater system for plus King plus King plus King discharge of contaminated ground water County County County over 50,000 gallons) Rate plus billed for sewer rate on sewer rate on sewer rate on current Renton and King County sewer rate discharged discharged discharged on discharged amount (meter provided by amount amount amount property owner) (iii) Work in right‐of‐way – construction permit: Utility and street/sidewalk improvements: A bond is required, as stipulated in RMC 9‐10‐5, Street Excavation Bond. (1) Less than 35 feet in length $100.00 $100.00 $100.00 (2) 35 to 100 feet in length $125.00 $125.00 $125.00 (3) Greater than 100 feet in length $150.00 $150.00 $150.00 (4) Wastewater or storm water service $150.00 $150.00 $150.00 (5) King County ROW Permits/Inspections (a) Service Installation Only ‐$600.00 $600.00 (b) Utility Extension per 100' of Length (Min 200' Length)‐$300.00 $300.00 Exception: No permit fee shall be charged for individual homeowners for work in street rights‐of‐way for street tree or parking strip irrigation systems. (iv) Street light system fee: All new installations of street lighting facilities shall incur a fee of $500.00 per connection to the power system, payable at or prior to the time of construction permit issuance. f.Public works plan review and inspection fees: All developers, municipal or quasi‐municipal entities, or utility corporations or companies, except those specifically exempted, shall pay fees under this Section. Exempted entities include City‐franchised cable TV, cable modem, natural gas, telecommunications, and electrical power. Half of this fee must be paid upon application and the remainder when the permit(s) is issued. There are additional construction permit fees which are also payable upon issuance. The fee will be based upon percentages of the estimated cost of improvements using the following formula. (i) Street and utility plan review and inspection fees; estimated construction cost: The applicant must submit separate, itemized cost estimates for each item of improvement subject to the approval by the Public Works Plan Review Section. (1) $150,000.00 or less 6% of cost 6% of cost 6% of cost (2) Over $150,000.00 but less than $300,000.00. $9,000 + 5% over $150,000 $9,000 + 5% over $150,000 $9,000 + 5% over $150,000 (3) $300,000.00 and over. $16,500 + 4% over $300,000 $16,500 + 4% over $300,000 $16,500 + 4% over $300,000 (ii)Standard or minor drainage adjustment review ‐$550.00 $550.00 17 7b. - Administrative Services Department recommends approving the amended Page 23 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 Construction cost, also known as the Engineer’s Estimate or the Contractor’s Bid, shall mean cost estimate for all project related improvements outside of the building envelopes, including, but not limited to, all costs required to construct the following: paved parking lots, private sidewalks or walkways; private and public storm water management facilities; temporary erosion and sedimentation control facilities; water quality facilities; public and private streets; public and private sanitary sewers; public water main improvements; required off‐site street, bike and pedestrian improvements; street lighting improvements; required landscaping and street tree improvements; and site grading and mobilization costs. g.Release of easement fees: The imposition, collection, payment and other specifics concerning this charge are detailed in chapter 9‐1 RMC, Easements. (i) Filing fee, payable at the time of application $250.00 $250.00 $250.00 (ii) Processing fee (paid upon Council approval of $250.00 $250.00 $250.00 release of easement) h.Right‐of –Way use permit fees & Revocable permits for the Use of Excess Public Right‐of way: These fees are payable at the time of application. The imposition, collection, payment and other specifics concerning this charge are detailed in chapter 9‐2 RMC, Excess Right‐of Way Use. (i) Single family and two family uses annually, fee $10.00 + LET1 $10.00 + LET1 $10.00 + LET1 plus leasehold excise tax1 if applicable (ii) All uses without public benefit fee is a per month 0.5% x Value2 0.5% x Value2 0.5% x Value2 charge based on property value2 of land to be LET1 LET1 LET1 utilized, plus leasehold excise tax1, if applicable. Payable yearly in advance (iii) Uses with public benefit fee is a per year of 0.5% x Value2 0.5% x Value2 0.5% x Value2 assessed value of land adjoining the property, LET1 LET1 LET1 plus leasehold excise tax1, if applicable. In no case less than $10.00. Payable yearly in advance. (iv) Insurance Required: Public Liability and property damage insurance is also required pursuant to RMC 9‐2‐5B, Minimum Permit Requirements for Excess Right‐of‐Way Use. (v) Exception for Public Agencies: a no‐fee permit may be issued only when the applicant is a public agency and when the proposed use of the right‐of‐way provides a direct service to the public (e.g., Metro applications for right‐of‐way for bus shelters). 1There is hereby levied and shall be collected a leasehold excise tax on that act or privilege of occupying or using public owned real or personal property through a leasehold interest at the rate established by the State of Washington 2Right‐of‐way value shall be based on the assessed value of the land adjoining the property as established by the King County Assessor i.Street and Alley vacation Fees: The imposition, collection, payment and other specifics concerning this charge are detailed in chapter 9‐14 RMC, Vacations. (i) Filing fee, payable at the time of application $500.00 $500.00 $500.00 (ii) Processing and completion fee, payable upon Council approval of the vacation and upon administrative determination of appraised value of vacated right‐of‐way: Appraised Value of Vacated right‐of‐way: (1) Less than $25,000 $750.00 $750.00 $750.00 (2) $25,000 to $75,000 $1,250.00 $1,250.00 $1,250.00 (3) Over $75,000 $2,000.00 $2,000.00 $2,000.00 j.Temporary connections to a City utility system may be granted for a one‐time, temporary, short‐term use of a portion of the property for a period not to exceed three (3) consecutive years. (i) Storm Water Fee; Annual fee equal to ten percent (10%) of the current system development charge applicable to that portion of the property.* (ii) Wastewater Fee; Annual fee equal to ten percent (10%) of the current system development charge applicable to the size of the temporary domestic water meter(s).* (iii) Water Fee; Annual fee equal to ten percent (10%) of the current system development charge applicable to the size of the temporary water meter(s).* 18 7b. - Administrative Services Department recommends approving the amended Page 24 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 *Said fee shall be paid annually (non‐prorated), and shall be nonrefundable, nontransferable (from one portion of the property to another) and shall not constitute a credit to the system development charge due at the time of permanent use of the utility system. The application for temporary connection shall consist of a detailed plan and a boundary line of the proposed development service area for use in the fee determination. k.Water or Sewer ‐ Redevelopment: Credit for existing water or sewer service: Any parcel that currently has water and or sewer service is eligible for a prorated system development charge. (i) Fee(s) based upon meter(s) proposed for final project minus fee(s) based upon meter existing on site. 4. Fire Department Community Risk Reduction Fees a.Fire plan review and inspection fees (i) $0 to $249.99 $30.00 $30.00 $30.00 (ii) $250.00 to $999.99 $30 + 2% of the cost $30 + 2% of the cost $30 + 2% of the cost (iii) $1,000.00 to $4,999.99 $50 + 2% of the cost $50 + 2% of the cost $50 + 2% of the cost (iv)$5,000.00 to $49,999.99 $150 + 1.5% of the cost $150 + 1.5% of the cost $150 + 1.5% of the cost (v) $50,000.00 to $99,999.99 $350 + 1.2% of the cost $350 + 1.2% of the cost $350 + 1.2% of the cost (vi)$100,000.00 and above $800 + .75% of the cost $800 + .75% of the cost $800 + .75% of the cost (vii) Construction Re‐inspection. Fee is per hour with a 2 hour $75.00 $75.00 $75.00 minimum. The minimum may be assessed if the requested inspection does not meet the approval of the inspector. (viii) Violation/Second Re‐Inspection after 30‐day period (whenever $150.00 $150.00 $150.00 30 days or more have passed since Fire Department notification of a violation, which required a first re‐inspection, and such violation has not been remedied or granted an extension) (ix) Third Re‐Inspection/Pre‐Citation Follow‐Up Inspection when $250.00 $250.00 $250.00 re‐inspections are required beyond the first and second re‐inspections (x) Preventable Fire alarm fee: (1) First, second, and third preventable alarms N/C N/C N/C (2) Fourth and fifth preventable alarms in a calendar year,$70.00 $70.00 $70.00 fee is per each alarm. (3) Sixth preventable alarm and successive preventable $150.00 $150.00 $150.00 alarms in a calendar year, fee is per each alarm. (xi) Late Payment Penalty $35.00 $35.00 $35.00 b.Fire Permit type: (i) Operational fire code permit (issued in accordance with $84.00 $84.00 $84.00 Section 105.6 of the IFC) fee is yearly (ii) Hazardous materials and HPM facilities yearly $150.00 $150.00 $150.00 (iii) Construction permit; 20% of the above plan review/inspection fee or minimum of $50.00, whichever is greater (iv) Replacement for lost permit, per each $35.00 $35.00 $35.00 (v) Hazardous production materials permit (for businesses $150.00 $150.00 $150.00 storing, handling, or using hazardous production materials as regulated in the fire code) permit is yearly (vi) Underground tank removal permit (commercial)See Fire plan review and construction permit fees See Fire plan review and construction permit fees See Fire plan review and construction permit fees 19 7b. - Administrative Services Department recommends approving the amended Page 25 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 (vii) Underground tank removal or abandonment‐in‐ place permit $84.00 $84.00 $84.00 (residential) 5. Technology Surcharge Fee An additional 3% technology surcharge shall be required for all fees included in the following Subsections of Section DD, Development Fees, of the City of Renton Fee Schedule Brochure: Subsection 1, Building Fees; Subsection 2, Land Use Review Fees, except for appeals and direct EIS costs; Subsections a, e, f and h of subsection 3, Public Works Fees; and Subsection a of subsection 4, Fire Department Community Risk Reduction Fees 6. Impact Fees a. School Impact Fees: (i) Issaquah School District (1) Single Family Fee $5,730.00 $4,560.00 TBD (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)N/A $1,458.00 TBD (ii) Kent School District (1) Single Family Fee $5,486.00 $5,486.00 TBD (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$3,378.00 $3,378.00 TBD (iii) Renton School District (1) Single Family Fee $5,455.00 $5,541.00 TBD (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$1,339.00 $1,360.00 TBD b. Transportation Impact Fees: (i) Light Industrial, per sq foot $1.54 $2.63 $3.69 (ii) Manufacturing, per sq foot $1.09 $1.95 $2.78 (iii) Mini‐warehouse, per sq foot $0.40 $0.70 $0.99 (iv) Single family house, per dwelling $1,430.72 $2,214.44 $2,951.17 (v) Apartment, per dwelling & Accessory Dwelling Unit (ADU)$953.25 $1,454.20 $1,923.83 (vi) Condominium & Duplexes per dwelling $789.44 $1,180.84 $1,546.31 (vii) Mobile home, per dwelling $786.06 $1,237.40 $1,662.92 (viii) Senior housing ‐ attached, per dwelling $309.65 $352.31 $384.76 (ix) Hotel, per room $1,038.59 $1,512.77 $1,952.79 (x) Motel, per room $783.44 $1,182.39 $1,555.62 (xi) Marina, per boat berth $301.77 $394.13 $476.56 (xii) Movie theater, per sq foot $2.16 $4.16 $6.09 (xiii) Health/fitness club, per sq foot $3.86 $5.41 $6.85 (xiv) High school, per sq foot $1.29 $1.67 $2.00 (xv) Church, per sq foot $1.00 $1.37 $1.70 (xvi) Hospital, per sq foot $1.80 $2.44 $3.02 (xvii) Nursing home, per bed $278.19 $391.14 $494.92 (xviii) General office, per sq foot $2.20 $3.69 $5.10 (xix) Medical office, per sq foot $4.84 $7.20 $9.39 (xx) Shopping center, per sq foot $3.22 $3.33 $3.33 (xxi) Restaurant: sit‐down, per sq foot $10.10 $11.00 $11.58 (xxii) Fast food, no drive‐up, per sq foot $21.93 $22.65 $22.65 (xxiii) Fast food, with drive‐up, per sq foot $26.78 $27.66 $27.66 (xxiv) Gas station, per pump $7,777.11 $8,033.75 $8,033.75 (xxv) Gas station with convenience store, per pump $8,314.34 $8,588.71 $8,588.71 (xxvi) Supermarket, per sq foot $8.93 $10.53 $11.83 (xxvii) Convenience market ‐ 24 hour, per sq foot $25.98 $26.84 $26.84 (xxviii) Drive‐in bank, per sq foot $12.98 $15.33 $17.26 c.Park Impact Fees: (i) Single family $963.01 $1,441.29 $1,887.94 (ii) Multi‐family: 2 units, Duplexes, & Accessory Swelling Unit (ADU)$848.34 $1,204.40 $1,532.56 (iii) Multi‐family: 3 or 4 units $706.95 $1,094.35 $1,458.52 (iv) Multi‐family: 5 or more units $649.62 $975.90 $1,280.84 (v) Mobile home $668.73 $1,015.38 $1,340.06 20 7b. - Administrative Services Department recommends approving the amended Page 26 of 305 City of Renton Fee Schedule TYPE OF FEES 2014 2015 2016 d.Fire Impact Fees: (i) Residential ‐ single family (detached dwellings & duplexes) $479.28 $495.10 $495.10 (ii) Residential ‐ multi family & Accessory Dwelling Unit (ADU)$418.42 $463.66 $495.10 (iii) Hotel/motel/resort $0.56 $0.61 $0.65 (iv) Medical care facility $2.14 $3.88 $5.56 (v) Office $0.14 $0.14 $0.14 (vi) Medical/dental office $0.63 $0.75 $0.87 (vii) Retail $0.54 $0.58 $0.61 (viii) Leisure facilities $0.79 $1.08 $1.36 (ix) Restaurant/lounge $0.94 $1.40 $1.84 (x) Industrial/manufacturing $0.08 $0.08 $0.08 (xi) Church/non‐profit $0.24 $0.25 $0.25 (xii) Education $0.44 $0.45 $0.45 (xiii) Special public facilities $1.42 $2.40 $3.33 *(i)‐(ii) is per unit *(iii)‐(xiii) is per square foot SECTION XIII. EMERGENCY SERVICES (effective date is deferred until further notice) 1. Basic Life Support Emergency Medical Services Transport User Fee a.Basic Fee $600.00 $600.00 $600.00 b.Per mile charge on all transports $14.00 $14.00 $14.00 21 7b. - Administrative Services Department recommends approving the amended Page 27 of 305 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AMENDING THE 2015‐16 CITY OF RENTON FEE SCHEDULE. WHEREAS, on November 23, 2009, the Council adopted Ordinance No. 5509, which removed many fees from the Renton Municipal Code and consolidated them into a fee schedule brochure, which has been updated annually; and WHEREAS, as a part of the City’s 2015/2016 biennial budget, the 2015‐16 City of Renton Fee Schedule was adopted by Resolution No. 4232 on November 3, 2014; and WHEREAS, it is necessary to amend the 2015‐16 City of Renton Fee Schedule; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The amended 2015‐16 City of Renton Fee Schedule brochure, attached hereto, is hereby adopted by reference. A copy of the fee brochure is at all times filed with the City Clerk. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2015. ______________________________ Jason A. Seth, City Clerk 7b. - Administrative Services Department recommends approving the amended Page 28 of 305 RESOLUTION NO. _______ 2 APPROVED BY THE MAYOR this ______ day of _______________________, 2015. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Lawrence J. Warren, City Attorney RES:1664:3/5/15:scr 7b. - Administrative Services Department recommends approving the amended Page 29 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Refunding 2006 LTGO Bonds Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. Preliminary Refunding Saving (as of 3/6/15) C. Ordinance - LTGO Refunding Bonds 2015 Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Iwen Wang, ASD Administrator, x-6858 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The proposed refinancing plan and adoption of the ordinance will authorize the issuance up to $14 million in new bonds, for a true interest cost of approximately 2.59% including underwriter’s discount and issue cost (or 2.34% without), which will replace approximately $12.4 million of existing 2006 LTGO bonds, maturing between 2017 through 2028 carrying an average interest rate of 5.06%, with a net present value saving of $1.46 million or 11.8% of the refunded debt. STAFF RECOMMENDATION: Approve the proposed refinancing plan and adopt the ordinance authorizing the issuance of up to $14 million in new bonds to refund up to $12.4 million in existing bonds outstanding. 7c. - Administrative Services Department requests approval of an ordinance Page 30 of 305 Administrative Services Department M E M O R A N D U M DATE:March 11, 2015 TO:Don Persson, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Iwen Wang, Administrative Services SUBJECT:Refinancing 2006 LTGO Bonds ISSUE Should the City refinance the 2006 Limited Tax General Obligation (LTGO) Bonds? RECOMMENDATION Staff recommends approval of the proposed refinancing plan and adoption of the ordinance authorizing the issuance up to $14 million in new bonds, for a true interest cost of approximately 2.59% including underwriter’s discount and issue cost (or 2.34% without), which will replace approximately $12.4 million of existing 2006 LTGO bonds, maturing between 2017 through 2028 carrying an average interest rate of 5.06%, with a net present value (NPV) saving of $1.46 million or 11.8% of the refunded debt. BACKGROUND The City issued $17.98 million of Limited Tax General Obligation Bonds (LTGO) in 2006 to finance street improvements to facilitate the development of the Landing area; and to provide funding for segment 1 of the Strander Boulevard improvement project. The 2006 bond issue currently has a balance of $13.85 million in principal, of which $1.45 million are due in 2015 and 2016 and cannot be redeemed until they are due; the remaining $12.4 can be redeemed on or after December 1, 2016 (the call date) at face value. Therefore the new bonds will be placed in escrow between the issue date until the call date, to pay for the interim interest expenses associated with the refunded bonds and then make the final principal payment on the call date. During this “escrow period” the interest cost on the new bonds will be higher than the interest earning on escrow balance, result in a negative arbitrage expense of $369,178, which is included the new bond issue. The proposed new issue size will be approximately $13.69 million ($12.54 million in principal amount plus $1.15 million in issuance premium). To get the best overall savings, it will split the bonds into $10 million in Bank-Qualified (BQ) tax exempt bonds; and $3.69 million in taxable bonds. This option will generate a NPV saving of $1.46 million or 11.79% debt service saving. 7c. - Administrative Services Department requests approval of an ordinance Page 31 of 305 Don Persson, Council President Members of the Renton City Council Page 2 of 2 March 13, 2015 The higher demand in BQ tax exempt bonds, allows it to enjoy lower borrowing rates. But IRS limits the amount of BQ bonds to small issuers who expect to issue less than $10 million, including any issue premium, in all tax exempt bonds in a year. Therefore to fully refund the $12.4 million will require us to issue the portion that over the $10 million in taxable bonds. In comparison, the combination of BQ-tax exempt bonds and taxable bonds will generate about 0.5% or $70,000 more in savings than issuing Non-BQ tax exempt bounds for the entire amount. Partial Refunding Alternative: Depends on the market condition at the time of bond pricing, staff is also considering an option of “partial refunding” that is to issue up to the $10 million BQ bonds ($8.85 million principal and $1.15 million in issue premium) and refund approximately $9 million of 2006 bonds maturing between 2020 through 2028. This will allow the city to generate NPV saving of $1.35 million, for a saving of 14.9% of the refunded debts. Under this scenario, we will not refinance the remaining $3.4 million at this time. These bonds, maturing between 2017 through 2020 with an average interest rate of 5% can be finance when due either internally, or by issuing short term bonds. This will reduce the NPV savings by $110k. But because the saving is only 3.3% of the associated debt service, the impact on the percentage saving for the remaining issue is actually positive. The attached ordinance authorizes staff to proceed with refunding up to the full amount. It will also allow the flexibility for staff to pursue a partial refunding based on the market condition. Staff will report back to Council of the terms of the final transaction upon closing. Attachment A: Historical Municipal Market Index Attachment B: Preliminary Refunding Estimate Attachment C: Ordinance 7c. - Administrative Services Department requests approval of an ordinance Page 32 of 305 Don Persson, Council President Members of the Renton City Council Page 3 of 2 March 13, 2015 Attachment A: Historical Municipal Market Index (AA2/AA Rated LTGO) 7c. - Administrative Services Department requests approval of an ordinance Page 33 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 1 DISCLAIMER City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Piper Jaffray is providing the information contained herein for discussion purposes only in anticipation of being engaged to serve as underwriter or placement agent on a future transaction and not as a financial advisor or municipal advisor. In providing the information contained herein, Piper Jaffray is not recommending an action to you and the information provided herein is not intended to be and should not be construed as a ' recommendation' or 'advice' within the meaning of Section 15B of the Securities Exchange Act of 1934. Piper Jaffray is not acting as an advisor to you and does not owe a fiduciary duty pursuant to Section 15B of the Exchange Act or under any state law to you with respect to the information and material contained in this communication. As an underwriter or placement agent, Piper Jaffray's primary role is to purchase or arrange for the placement of securities with a view to distribution in an arm's-length commercial transaction, is acting for its own interests and has financial and other interests that differ from your interests. You should discuss any information and material contained in this communication with any and all internal or external advisors and experts that you deem appropriate before acting on this information or material. The information contained herein may include hypothetical interest rates or interest rate savings for a potential refunding. Interest rates used herein take into consideration conditions in today's market and other factual information such as credit rating, geographic location and market sector. Interest rates described herein should not be viewed as rates that Piper Jaffray expects to achieve for you should we be selected to act as your underwriter or placement agent. Information about interest rates and terms for SLGs is based on current publically available information and treasury or agency rates for open-market escrows are based on current market interest rates for these types of credits and should not be seen as costs or rates that Piper Jaffray could achieve for you should we be selected to act as your underwriter or placement agent. More particularized information and analysis may be provided after you have engaged Piper Jaffray as an underwriter or placement agent or under certain other exceptions as describe in the Section 15B of the Exchange Act. 7c. - Administrative Services Department requests approval of an ordinance Page 34 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co.(k:\analysis\dbc\city\RENTON:R06LTGO) Page 2SUMMARY OF FINANCING RESULTSCity of RentonLimited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06)PRELIMINARY NUMBERSBond Escrow Negative NetSeries Bond Par Yield Contingency Yield Arbitrage SavingsLimited Tax General Obligation Refunding Bonds, 20 3,695,000.00 2.061% 3,777.88 0.464% 99,522.01 110,023.57Limited Tax General Obligation Refunding Bonds, 20 8,845,000.00 2.388% 511.14 0.464% 269,656.33 1,352,313.4512,540,000.00 4,289.02369,178.33 1,462,337.02Aggregate:Arbitrage Yield 2.341798%Escrow Yield 0.463942% 7c. - Administrative Services Department requests approval of an ordinance Page 35 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 3 SUMMARY OF REFUNDING RESULTS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Arbitrage yield 2.341798% Escrow yield 0.463942% Value of Negative Arbitrage 369,178.34 Bond Par Amount 12,540,000.00 True Interest Cost 2.542392% Net Interest Cost 2.703159% All-In TIC 2.594345% Average Coupon 3.749476% Average Life 8.205 Par amount of refunded bonds 12,400,000.00 Average coupon of refunded bonds 5.062793% Average life of refunded bonds 8.637 PV of prior debt to 05/13/2015 @ 2.341798% 15,270,025.98 Net PV Savings 1,462,337.02 Percentage savings of refunded bonds 11.793040% Percentage savings of refunding bonds 11.661380% 7c. - Administrative Services Department requests approval of an ordinance Page 36 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 4 SUMMARY OF REFUNDING RESULTS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Arbitrage yield 2.341798% Escrow yield 0.464031% Value of Negative Arbitrage 99,522.01 Bond Par Amount 3,695,000.00 True Interest Cost 2.235809% Net Interest Cost 2.233524% All-In TIC 2.352564% Average Coupon 2.067298% Average Life 3.610 Par amount of refunded bonds 3,345,000.00 Average coupon of refunded bonds 5.000000% Average life of refunded bonds 4.112 PV of prior debt to 05/13/2015 @ 2.341798% 3,765,697.99 Net PV Savings 110,023.57 Percentage savings of refunded bonds 3.289195% Percentage savings of refunding bonds 2.977634% 7c. - Administrative Services Department requests approval of an ordinance Page 37 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 5 SUMMARY OF REFUNDING RESULTS City of Renton Limited Tax General Obligation Refunding Bonds, 2015B (BQ) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Arbitrage yield 2.341798% Escrow yield 0.463910% Value of Negative Arbitrage 269,656.33 Bond Par Amount 8,845,000.00 True Interest Cost 2.588356% Net Interest Cost 2.773101% All-In TIC 2.630630% Average Coupon 4.000000% Average Life 10.125 Par amount of refunded bonds 9,055,000.00 Average coupon of refunded bonds 5.072046% Average life of refunded bonds 10.308 PV of prior debt to 05/13/2015 @ 2.341798% 11,504,327.98 Net PV Savings 1,352,313.45 Percentage savings of refunded bonds 14.934439% Percentage savings of refunding bonds 15.289016% 7c. - Administrative Services Department requests approval of an ordinance Page 38 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 6 SAVINGS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Present Value Prior Refunding Annual to 05/13/2015 Date Debt Service Debt Service Savings Savings @ 2.3417984% 06/01/2015 313,918.75 - 313,918.75 - 313,553.53 12/01/2015 313,918.75 556,287.68 -242,368.93 71,549.82 -239,285.17 06/01/2016 313,918.75 209,660.28 104,258.47 - 101,740.66 12/01/2016 313,918.75 294,660.28 19,258.47 123,516.94 18,575.88 06/01/2017 313,918.75 209,362.78 104,555.97 - 99,682.94 12/01/2017 1,088,918.75 1,069,362.78 19,555.97 124,111.94 18,428.74 06/01/2018 294,543.75 203,691.08 90,852.67 - 84,624.96 12/01/2018 1,109,543.75 1,073,691.08 35,852.67 126,705.34 33,008.57 06/01/2019 274,168.75 195,717.53 78,451.22 - 71,391.95 12/01/2019 1,129,168.75 1,080,717.53 48,451.22 126,902.44 43,581.15 06/01/2020 252,793.75 185,579.85 67,213.90 - 59,758.19 12/01/2020 1,152,793.75 1,095,579.85 57,213.90 124,427.80 50,278.73 06/01/2021 230,293.75 172,100.00 58,193.75 - 50,547.94 12/01/2021 1,175,293.75 1,107,100.00 68,193.75 126,387.50 58,548.54 06/01/2022 206,668.75 153,400.00 53,268.75 - 45,205.20 12/01/2022 1,206,668.75 1,133,400.00 73,268.75 126,537.50 61,458.09 06/01/2023 180,418.75 133,800.00 46,618.75 - 38,651.41 12/01/2023 1,220,418.75 1,138,800.00 81,618.75 128,237.50 66,886.58 06/01/2024 153,118.75 113,700.00 39,418.75 - 31,929.81 12/01/2024 1,248,118.75 1,163,700.00 84,418.75 123,837.50 67,589.12 06/01/2025 124,375.00 92,700.00 31,675.00 - 25,066.80 12/01/2025 1,279,375.00 1,182,700.00 96,675.00 128,350.00 75,620.72 06/01/2026 95,500.00 70,900.00 24,600.00 - 19,019.81 12/01/2026 1,305,500.00 1,205,900.00 99,600.00 124,200.00 76,115.79 06/01/2027 65,250.00 48,200.00 17,050.00 - 12,879.06 12/01/2027 1,340,250.00 1,233,200.00 107,050.00 124,100.00 79,926.51 06/01/2028 33,375.00 24,500.00 8,875.00 - 6,549.63 12/01/2028 1,368,375.00 1,249,500.00 118,875.00 127,750.00 86,712.86 18,104,525.00 16,397,910.72 1,706,614.28 1,706,614.28 1,458,048.00 Savings Summary PV of savings from cash flow 1,458,048.00 Plus: Refunding funds on hand 4,289.02 Net PV Savings 1,462,337.02 7c. - Administrative Services Department requests approval of an ordinance Page 39 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 7 SAVINGS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) PRELIMINARY NUMBERS Present Value Prior Refunding Annual to 05/13/2015 Date Debt Service Debt Service Savings Savings @ 2.3417984% 06/01/2015 83,625.00 - 83,625.00 - 83,527.71 12/01/2015 83,625.00 361,697.68 -278,072.68 -194,447.68 -274,534.64 06/01/2016 83,625.00 32,760.28 50,864.72 - 49,636.35 12/01/2016 83,625.00 117,760.28 -34,135.28 16,729.44 -32,925.40 06/01/2017 83,625.00 32,462.78 51,162.22 - 48,777.71 12/01/2017 858,625.00 892,462.78 -33,837.78 17,324.44 -31,887.34 06/01/2018 64,250.00 26,791.08 37,458.92 - 34,891.21 12/01/2018 879,250.00 896,791.08 -17,541.08 19,917.84 -16,149.59 06/01/2019 43,875.00 18,817.53 25,057.47 - 22,802.73 12/01/2019 898,875.00 903,817.53 -4,942.53 20,114.94 -4,445.73 06/01/2020 22,500.00 8,679.85 13,820.15 - 12,287.15 12/01/2020 922,500.00 678,679.85 243,820.15 257,640.30 214,265.54 4,108,000.00 3,970,720.72 137,279.28 137,279.28 106,245.69 Savings Summary PV of savings from cash flow 106,245.69 Plus: Refunding funds on hand 3,777.88 Net PV Savings 110,023.57 7c. - Administrative Services Department requests approval of an ordinance Page 40 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 8 SAVINGS City of Renton Limited Tax General Obligation Refunding Bonds, 2015B (BQ) PRELIMINARY NUMBERS Present Value Prior Refunding Annual to 05/13/2015 Date Debt Service Debt Service Savings Savings @ 2.3417984% 06/01/2015 230,293.75 - 230,293.75 - 230,025.82 12/01/2015 230,293.75 194,590.00 35,703.75 265,997.50 35,249.48 06/01/2016 230,293.75 176,900.00 53,393.75 - 52,104.31 12/01/2016 230,293.75 176,900.00 53,393.75 106,787.50 51,501.28 06/01/2017 230,293.75 176,900.00 53,393.75 - 50,905.23 12/01/2017 230,293.75 176,900.00 53,393.75 106,787.50 50,316.08 06/01/2018 230,293.75 176,900.00 53,393.75 - 49,733.75 12/01/2018 230,293.75 176,900.00 53,393.75 106,787.50 49,158.16 06/01/2019 230,293.75 176,900.00 53,393.75 - 48,589.23 12/01/2019 230,293.75 176,900.00 53,393.75 106,787.50 48,026.88 06/01/2020 230,293.75 176,900.00 53,393.75 - 47,471.04 12/01/2020 230,293.75 416,900.00 -186,606.25 -133,212.50 -163,986.81 06/01/2021 230,293.75 172,100.00 58,193.75 - 50,547.94 12/01/2021 1,175,293.75 1,107,100.00 68,193.75 126,387.50 58,548.54 06/01/2022 206,668.75 153,400.00 53,268.75 - 45,205.20 12/01/2022 1,206,668.75 1,133,400.00 73,268.75 126,537.50 61,458.09 06/01/2023 180,418.75 133,800.00 46,618.75 - 38,651.41 12/01/2023 1,220,418.75 1,138,800.00 81,618.75 128,237.50 66,886.58 06/01/2024 153,118.75 113,700.00 39,418.75 - 31,929.81 12/01/2024 1,248,118.75 1,163,700.00 84,418.75 123,837.50 67,589.12 06/01/2025 124,375.00 92,700.00 31,675.00 - 25,066.80 12/01/2025 1,279,375.00 1,182,700.00 96,675.00 128,350.00 75,620.72 06/01/2026 95,500.00 70,900.00 24,600.00 - 19,019.81 12/01/2026 1,305,500.00 1,205,900.00 99,600.00 124,200.00 76,115.79 06/01/2027 65,250.00 48,200.00 17,050.00 - 12,879.06 12/01/2027 1,340,250.00 1,233,200.00 107,050.00 124,100.00 79,926.51 06/01/2028 33,375.00 24,500.00 8,875.00 - 6,549.63 12/01/2028 1,368,375.00 1,249,500.00 118,875.00 127,750.00 86,712.86 13,996,525.00 12,427,190.00 1,569,335.00 1,569,335.00 1,351,802.31 Savings Summary PV of savings from cash flow 1,351,802.31 Plus: Refunding funds on hand 511.14 Net PV Savings 1,352,313.45 7c. - Administrative Services Department requests approval of an ordinance Page 41 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 9 SOURCES AND USES OF FUNDS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Limited Tax Limited Tax General General Obligation Obligation Refunding Refunding Bonds, 2015A Bonds, 2015B Sources: (Taxable) (BQ) Total Bond Proceeds: Par Amount 3,695,000.00 8,845,000.00 12,540,000.00 Premium - 1,151,816.45 1,151,816.45 3,695,000.00 9,996,816.45 13,691,816.45 Limited Tax Limited Tax General General Obligation Obligation Refunding Refunding Bonds, 2015A Bonds, 2015B Uses: (Taxable) (BQ) Total Refunding Escrow Deposits: Cash Deposit 1.27 1.16 2.43 SLGS Purchases 3,654,318.00 9,907,967.00 13,562,285.00 3,654,319.27 9,907,968.16 13,562,287.43 Delivery Date Expenses: Cost of Issuance 14,732.85 35,267.15 50,000.00 Underwriter's Discount 22,170.00 53,070.00 75,240.00 36,902.85 88,337.15 125,240.00 Other Uses of Funds: Additional Proceeds 3,777.88 511.14 4,289.02 3,695,000.00 9,996,816.45 13,691,816.45 7c. - Administrative Services Department requests approval of an ordinance Page 42 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 10 BOND PRICING City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Maturity Yield to Call Call Premium Bond Component Date Amount Rate Yield Price Maturity Date Price (-Discount) Serial Bonds (Taxable): 12/01/2015 325,000 0.370% 0.370% 100.000 - - - - 12/01/2016 85,000 0.700% 0.700% 100.000 - - - - 12/01/2017 860,000 1.319% 1.319% 100.000 - - - - 12/01/2018 870,000 1.833% 1.833% 100.000 - - - - 12/01/2019 885,000 2.291% 2.291% 100.000 - - - - 12/01/2020 670,000 2.591% 2.591% 100.000 - - - - 3,695,000 - Serial Bonds (BQ): 12/01/2020 240,000 4.000% 1.630% 112.526 - - - 30,062.40 12/01/2021 935,000 4.000% 1.820% 113.402 - - - 125,308.70 12/01/2022 980,000 4.000% 2.010% 113.874 - - - 135,965.20 12/01/2023 1,005,000 4.000% 2.140% 114.461 - - - 145,333.05 12/01/2024 1,050,000 4.000% 2.290% 114.592 - - - 153,216.00 12/01/2025 1,090,000 4.000% 2.430% 113.923 C 2.491% 06/01/2025 100.000 151,760.70 12/01/2026 1,135,000 4.000% 2.570% 112.593 C 2.722% 06/01/2025 100.000 142,930.55 12/01/2027 1,185,000 4.000% 2.680% 111.561 C 2.895% 06/01/2025 100.000 136,997.85 12/01/2028 1,225,000 4.000% 2.780% 110.632 C 3.037% 06/01/2025 100.000 130,242.00 8,845,000 1,151,816.45 12,540,000 1,151,816.45 Dated Date 05/13/2015 Delivery Date 05/13/2015 First Coupon 12/01/2015 Par Amount 12,540,000.00 Premium 1,151,816.45 Production 13,691,816.45 109.185139% Underwriter's Discount -75,240.00 -0.600000% Purchase Price 13,616,576.45 108.585139% Accrued Interest - Net Proceeds 13,616,576.45 7c. - Administrative Services Department requests approval of an ordinance Page 43 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 11 BOND PRICING City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) PRELIMINARY NUMBERS Maturity Bond Component Date Amount Rate Yield Price Serial Bonds (Taxable): 12/01/2015 325,000 0.370% 0.370% 100.000 12/01/2016 85,000 0.700% 0.700% 100.000 12/01/2017 860,000 1.319% 1.319% 100.000 12/01/2018 870,000 1.833% 1.833% 100.000 12/01/2019 885,000 2.291% 2.291% 100.000 12/01/2020 670,000 2.591% 2.591% 100.000 3,695,000 Dated Date 05/13/2015 Delivery Date 05/13/2015 First Coupon 12/01/2015 Par Amount 3,695,000.00 Original Issue Discount - Production 3,695,000.00 100.000000% Underwriter's Discount -22,170.00 -0.600000% Purchase Price 3,672,830.00 99.400000% Accrued Interest - Net Proceeds 3,672,830.00 7c. - Administrative Services Department requests approval of an ordinance Page 44 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 12 BOND PRICING City of Renton Limited Tax General Obligation Refunding Bonds, 2015B (BQ) PRELIMINARY NUMBERS Maturity Yield to Call Call Premium Bond Component Date Amount Rate Yield Price Maturity Date Price (-Discount) Serial Bonds (BQ): 12/01/2020 240,000 4.000% 1.630% 112.526 - - - 30,062.40 12/01/2021 935,000 4.000% 1.820% 113.402 - - - 125,308.70 12/01/2022 980,000 4.000% 2.010% 113.874 - - - 135,965.20 12/01/2023 1,005,000 4.000% 2.140% 114.461 - - - 145,333.05 12/01/2024 1,050,000 4.000% 2.290% 114.592 - - - 153,216.00 12/01/2025 1,090,000 4.000% 2.430% 113.923 C 2.491% 06/01/2025 100.000 151,760.70 12/01/2026 1,135,000 4.000% 2.570% 112.593 C 2.722% 06/01/2025 100.000 142,930.55 12/01/2027 1,185,000 4.000% 2.680% 111.561 C 2.895% 06/01/2025 100.000 136,997.85 12/01/2028 1,225,000 4.000% 2.780% 110.632 C 3.037% 06/01/2025 100.000 130,242.00 8,845,000 1,151,816.45 Dated Date 05/13/2015 Delivery Date 05/13/2015 First Coupon 12/01/2015 Par Amount 8,845,000.00 Premium 1,151,816.45 Production 9,996,816.45 113.022232% Underwriter's Discount -53,070.00 -0.600000% Purchase Price 9,943,746.45 112.422232% Accrued Interest - Net Proceeds 9,943,746.45 7c. - Administrative Services Department requests approval of an ordinance Page 45 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 13 BOND DEBT SERVICE City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/01/2015 325,000 0.370% 231,287.68 556,287.68 556,287.68 06/01/2016 - - 209,660.28 209,660.28 - 12/01/2016 85,000 0.700% 209,660.28 294,660.28 504,320.56 06/01/2017 - - 209,362.78 209,362.78 - 12/01/2017 860,000 1.319% 209,362.78 1,069,362.78 1,278,725.56 06/01/2018 - - 203,691.08 203,691.08 - 12/01/2018 870,000 1.833% 203,691.08 1,073,691.08 1,277,382.16 06/01/2019 - - 195,717.53 195,717.53 - 12/01/2019 885,000 2.291% 195,717.53 1,080,717.53 1,276,435.06 06/01/2020 - - 185,579.85 185,579.85 - 12/01/2020 910,000 ** % 185,579.85 1,095,579.85 1,281,159.70 06/01/2021 - - 172,100.00 172,100.00 - 12/01/2021 935,000 4.000% 172,100.00 1,107,100.00 1,279,200.00 06/01/2022 - - 153,400.00 153,400.00 - 12/01/2022 980,000 4.000% 153,400.00 1,133,400.00 1,286,800.00 06/01/2023 - - 133,800.00 133,800.00 - 12/01/2023 1,005,000 4.000% 133,800.00 1,138,800.00 1,272,600.00 06/01/2024 - - 113,700.00 113,700.00 - 12/01/2024 1,050,000 4.000% 113,700.00 1,163,700.00 1,277,400.00 06/01/2025 - - 92,700.00 92,700.00 - 12/01/2025 1,090,000 4.000% 92,700.00 1,182,700.00 1,275,400.00 06/01/2026 - - 70,900.00 70,900.00 - 12/01/2026 1,135,000 4.000% 70,900.00 1,205,900.00 1,276,800.00 06/01/2027 - - 48,200.00 48,200.00 - 12/01/2027 1,185,000 4.000% 48,200.00 1,233,200.00 1,281,400.00 06/01/2028 - - 24,500.00 24,500.00 - 12/01/2028 1,225,000 4.000% 24,500.00 1,249,500.00 1,274,000.00 12,540,000 3,857,910.72 16,397,910.72 16,397,910.72 7c. - Administrative Services Department requests approval of an ordinance Page 46 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 14 BOND DEBT SERVICE City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) PRELIMINARY NUMBERS Period Annual Ending Principal Coupon Interest Debt Service Debt Service 12/01/2015 325,000 0.370% 36,697.68 361,697.68 361,697.68 06/01/2016 - - 32,760.28 32,760.28 - 12/01/2016 85,000 0.700% 32,760.28 117,760.28 150,520.56 06/01/2017 - - 32,462.78 32,462.78 - 12/01/2017 860,000 1.319% 32,462.78 892,462.78 924,925.56 06/01/2018 - - 26,791.08 26,791.08 - 12/01/2018 870,000 1.833% 26,791.08 896,791.08 923,582.16 06/01/2019 - - 18,817.53 18,817.53 - 12/01/2019 885,000 2.291% 18,817.53 903,817.53 922,635.06 06/01/2020 - - 8,679.85 8,679.85 - 12/01/2020 670,000 2.591% 8,679.85 678,679.85 687,359.70 3,695,000 275,720.72 3,970,720.72 3,970,720.72 7c. - Administrative Services Department requests approval of an ordinance Page 47 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 15 BOND DEBT SERVICE City of Renton Limited Tax General Obligation Refunding Bonds, 2015B (BQ) PRELIMINARY NUMBERS Annual Period Debt Debt Ending Principal Coupon Interest Service Service 12/01/2015 - - 194,590 194,590 194,590 06/01/2016 - - 176,900 176,900 - 12/01/2016 - - 176,900 176,900 353,800 06/01/2017 - - 176,900 176,900 - 12/01/2017 - - 176,900 176,900 353,800 06/01/2018 - - 176,900 176,900 - 12/01/2018 - - 176,900 176,900 353,800 06/01/2019 - - 176,900 176,900 - 12/01/2019 - - 176,900 176,900 353,800 06/01/2020 - - 176,900 176,900 - 12/01/2020 240,000 4.000% 176,900 416,900 593,800 06/01/2021 - - 172,100 172,100 - 12/01/2021 935,000 4.000% 172,100 1,107,100 1,279,200 06/01/2022 - - 153,400 153,400 - 12/01/2022 980,000 4.000% 153,400 1,133,400 1,286,800 06/01/2023 - - 133,800 133,800 - 12/01/2023 1,005,000 4.000% 133,800 1,138,800 1,272,600 06/01/2024 - - 113,700 113,700 - 12/01/2024 1,050,000 4.000% 113,700 1,163,700 1,277,400 06/01/2025 - - 92,700 92,700 - 12/01/2025 1,090,000 4.000% 92,700 1,182,700 1,275,400 06/01/2026 - - 70,900 70,900 - 12/01/2026 1,135,000 4.000% 70,900 1,205,900 1,276,800 06/01/2027 - - 48,200 48,200 - 12/01/2027 1,185,000 4.000% 48,200 1,233,200 1,281,400 06/01/2028 - - 24,500 24,500 - 12/01/2028 1,225,000 4.000% 24,500 1,249,500 1,274,000 8,845,000 3,582,190 12,427,190 12,427,190 7c. - Administrative Services Department requests approval of an ordinance Page 48 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 16 BOND SUMMARY STATISTICS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Last Maturity 12/01/2028 Arbitrage Yield 2.341798% True Interest Cost (TIC) 2.542392% Net Interest Cost (NIC) 2.703159% All-In TIC 2.594345% Average Coupon 3.749476% Average Life (years) 8.205 Duration of Issue (years) 7.176 Par Amount 12,540,000.00 Bond Proceeds 13,691,816.45 Total Interest 3,857,910.72 Net Interest 2,781,334.27 Total Debt Service 16,397,910.72 Maximum Annual Debt Service 1,286,800.00 Average Annual Debt Service 1,210,177.91 Underwriter's Fees (per $1000) Average Takedown - Other Fee 6.000000 Total Underwriter's Discount 6.000000 Bid Price 108.585139 Par Average Average Bond Component Value Price Coupon Life Serial Bonds (Taxable) 3,695,000.00 100.000 2.067% 3.610 Serial Bonds (BQ) 8,845,000.00 113.022 4.000% 10.125 12,540,000.00 8.205 All-In Arbitrage TIC TIC Yield Par Value 12,540,000.00 12,540,000.00 12,540,000.00 + Accrued Interest - - - + Premium (Discount) 1,151,816.45 1,151,816.45 1,151,816.45 - Underwriter's Discount -75,240.00 -75,240.00 - Cost of Issuance Expense -50,000.00 - Other Amounts - - - Target Value 13,616,576.45 13,566,576.45 13,691,816.45 Target Date 05/13/2015 05/13/2015 05/13/2015 Yield 2.542392% 2.594345% 2.341798% 7c. - Administrative Services Department requests approval of an ordinance Page 49 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 17 BOND SUMMARY STATISTICS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Last Maturity 12/01/2020 Arbitrage Yield 2.341798% True Interest Cost (TIC) 2.235809% Net Interest Cost (NIC) 2.233524% All-In TIC 2.352564% Average Coupon 2.067298% Average Life (years) 3.610 Duration of Issue (years) 3.483 Par Amount 3,695,000.00 Bond Proceeds 3,695,000.00 Total Interest 275,720.72 Net Interest 297,890.72 Total Debt Service 3,970,720.72 Maximum Annual Debt Service 924,925.56 Average Annual Debt Service 715,445.17 Underwriter's Fees (per $1000) Average Takedown - Other Fee 6.000000 Total Underwriter's Discount 6.000000 Bid Price 99.400000 Par Average Average Bond Component Value Price Coupon Life Serial Bonds (Taxable) 3,695,000.00 100.000 2.067% 3.610 3,695,000.00 3.610 All-In Arbitrage TIC TIC Yield Par Value 3,695,000.00 3,695,000.00 3,695,000.00 + Accrued Interest - - - + Premium (Discount) - - - - Underwriter's Discount -22,170.00 -22,170.00 - Cost of Issuance Expense -14,732.85 - Other Amounts - - - Target Value 3,672,830.00 3,658,097.15 3,695,000.00 Target Date 05/13/2015 05/13/2015 05/13/2015 Yield 2.235809% 2.352564% 2.341798% 7c. - Administrative Services Department requests approval of an ordinance Page 50 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 18 BOND SUMMARY STATISTICS City of Renton Limited Tax General Obligation Refunding Bonds, 2015B (BQ) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Last Maturity 12/01/2028 Arbitrage Yield 2.341798% True Interest Cost (TIC) 2.588356% Net Interest Cost (NIC) 2.773101% All-In TIC 2.630630% Average Coupon 4.000000% Average Life (years) 10.125 Duration of Issue (years) 8.517 Par Amount 8,845,000.00 Bond Proceeds 9,996,816.45 Total Interest 3,582,190.00 Net Interest 2,483,443.55 Total Debt Service 12,427,190.00 Maximum Annual Debt Service 1,286,800.00 Average Annual Debt Service 917,135.79 Underwriter's Fees (per $1000) Average Takedown - Other Fee 6.000000 Total Underwriter's Discount 6.000000 Bid Price 112.422232 Par Average Average Bond Component Value Price Coupon Life Serial Bonds (BQ) 8,845,000.00 113.022 4.000% 10.125 8,845,000.00 10.125 All-In Arbitrage TIC TIC Yield Par Value 8,845,000.00 8,845,000.00 8,845,000.00 + Accrued Interest - - - + Premium (Discount) 1,151,816.45 1,151,816.45 1,151,816.45 - Underwriter's Discount -53,070.00 -53,070.00 - Cost of Issuance Expense -35,267.15 - Other Amounts - - - Target Value 9,943,746.45 9,908,479.30 9,996,816.45 Target Date 05/13/2015 05/13/2015 05/13/2015 Yield 2.588356% 2.630630% 2.341798% 7c. - Administrative Services Department requests approval of an ordinance Page 51 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 19 PROOF OF ARBITRAGE YIELD City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Present Value to 05/13/2015 Date Debt Service Total @ 2.3417984477% 12/01/2015 556,287.68 556,287.68 549,209.79 06/01/2016 209,660.28 209,660.28 204,597.06 12/01/2016 294,660.28 294,660.28 284,216.45 06/01/2017 209,362.78 209,362.78 199,605.03 12/01/2017 1,069,362.78 1,069,362.78 1,007,723.65 06/01/2018 203,691.08 203,691.08 189,728.59 12/01/2018 1,073,691.08 1,073,691.08 988,517.84 06/01/2019 195,717.53 195,717.53 178,106.30 12/01/2019 1,080,717.53 1,080,717.53 972,089.26 06/01/2020 185,579.85 185,579.85 164,994.38 12/01/2020 1,095,579.85 1,095,579.85 962,779.34 06/01/2021 172,100.00 172,100.00 149,488.57 12/01/2021 1,107,100.00 1,107,100.00 950,513.65 06/01/2022 153,400.00 153,400.00 130,179.10 12/01/2022 1,133,400.00 1,133,400.00 950,700.00 06/01/2023 133,800.00 133,800.00 110,933.01 12/01/2023 1,138,800.00 1,138,800.00 933,246.84 06/01/2024 113,700.00 113,700.00 92,098.79 12/01/2024 1,163,700.00 1,163,700.00 931,705.98 06/01/2025 4,727,700.00 4,727,700.00 3,741,382.82 16,018,010.72 16,018,010.72 13,691,816.45 Proceeds Summary Delivery date 05/13/2015 Par Value 12,540,000.00 Premium (Discount) 1,151,816.45 Target for yield calculation 13,691,816.45 7c. - Administrative Services Department requests approval of an ordinance Page 52 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 20 PROOF OF ARBITRAGE YIELD City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Assumed Call/Computation Dates for Premium Bonds Present Value Bond Maturity Call Call to 05/13/2015 Component Date Rate Yield Date Price @ 2.3417984477% SERIALB 12/01/2025 4.000% 2.430% 06/01/2025 100.000 9,245.92 SERIALB 12/01/2026 4.000% 2.570% 06/01/2025 100.000 24,723.13 SERIALB 12/01/2027 4.000% 2.680% 06/01/2025 100.000 38,041.46 SERIALB 12/01/2028 4.000% 2.780% 06/01/2025 100.000 50,705.81 Rejected Call/Computation Dates for Premium Bonds Present Value Bond Maturity Call Call to 05/13/2015 Increase Component Date Rate Yield Date Price @ 2.3417984477% to NPV SERIALB 12/01/2025 4.000% 2.430% - - 16,314.96 7,069.04 SERIALB 12/01/2026 4.000% 2.570% - - 46,551.19 21,828.06 SERIALB 12/01/2027 4.000% 2.680% - - 75,588.00 37,546.54 SERIALB 12/01/2028 4.000% 2.780% - - 104,423.70 53,717.89 7c. - Administrative Services Department requests approval of an ordinance Page 53 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 21 FORM 8038 STATISTICS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Dated Date 05/13/2015 Delivery Date 05/13/2015 Redemption Bond Component Date Principal Coupon Price Issue Price at Maturity Serial Bonds (Taxable): 12/01/2015 325,000.00 0.370% 100.000 325,000.00 325,000.00 12/01/2016 85,000.00 0.700% 100.000 85,000.00 85,000.00 12/01/2017 860,000.00 1.319% 100.000 860,000.00 860,000.00 12/01/2018 870,000.00 1.833% 100.000 870,000.00 870,000.00 12/01/2019 885,000.00 2.291% 100.000 885,000.00 885,000.00 12/01/2020 670,000.00 2.591% 100.000 670,000.00 670,000.00 Serial Bonds (BQ): 12/01/2020 240,000.00 4.000% 112.526 270,062.40 240,000.00 12/01/2021 935,000.00 4.000% 113.402 1,060,308.70 935,000.00 12/01/2022 980,000.00 4.000% 113.874 1,115,965.20 980,000.00 12/01/2023 1,005,000.00 4.000% 114.461 1,150,333.05 1,005,000.00 12/01/2024 1,050,000.00 4.000% 114.592 1,203,216.00 1,050,000.00 12/01/2025 1,090,000.00 4.000% 113.923 1,241,760.70 1,090,000.00 12/01/2026 1,135,000.00 4.000% 112.593 1,277,930.55 1,135,000.00 12/01/2027 1,185,000.00 4.000% 111.561 1,321,997.85 1,185,000.00 12/01/2028 1,225,000.00 4.000% 110.632 1,355,242.00 1,225,000.00 12,540,000.00 13,691,816.45 12,540,000.00 Stated Weighted Maturity Interest Issue Redemption Average Date Rate Price at Maturity Maturity Yield Final Maturity 12/01/2028 4.000% 1,355,242.00 1,225,000.00 - - Entire Issue - - 13,691,816.45 12,540,000.00 8.3516 2.3418% Proceeds used for accrued interest 0.00 Proceeds used for bond issuance costs (including underwriters' discount) 125,240.00 Proceeds used for credit enhancement 0.00 Proceeds allocated to reasonably required reserve or replacement fund 0.00 Proceeds used to currently refund prior issues 0.00 Proceeds used to advance refund prior issues 13,562,287.43 Remaining weighted average maturity of the bonds to be currently refunded 0.0000 Remaining weighted average maturity of the bonds to be advance refunded 8.6367 7c. - Administrative Services Department requests approval of an ordinance Page 54 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 22 FORM 8038 STATISTICS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Refunded Bonds Bond Component Date Principal Coupon Price Issue Price LTGO Bonds, 2006: SERIAL 12/01/2017 775,000.00 5.000% 100.000 775,000.00 SERIAL 12/01/2020 900,000.00 5.000% 100.000 900,000.00 2019TERM 12/01/2018 815,000.00 5.000% 100.000 815,000.00 2019TERM 12/01/2019 855,000.00 5.000% 100.000 855,000.00 SERIAL 12/01/2021 945,000.00 5.000% 100.000 945,000.00 SERIAL 12/01/2022 1,000,000.00 5.250% 100.000 1,000,000.00 SERIAL 12/01/2023 1,040,000.00 5.250% 100.000 1,040,000.00 SERIAL 12/01/2024 1,095,000.00 5.250% 100.000 1,095,000.00 2028TERM 12/01/2025 1,155,000.00 5.000% 100.000 1,155,000.00 2028TERM 12/01/2026 1,210,000.00 5.000% 100.000 1,210,000.00 2028TERM 12/01/2027 1,275,000.00 5.000% 100.000 1,275,000.00 2028TERM 12/01/2028 1,335,000.00 5.000% 100.000 1,335,000.00 12,400,000.00 12,400,000.00 Remaining Last Weighted Call Issue Average Date Date Maturity LTGO Bonds, 2006 12/01/2016 08/01/2006 8.6367 All Refunded Issues 12/01/2016 - 8.6367 7c. - Administrative Services Department requests approval of an ordinance Page 55 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 23 ESCROW DESCRIPTIONS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Type of Type of Maturity First Int Par Max Security SLGS Date Pmt Date Amount Rate Rate May 13, 2015: SLGS Certificate 06/01/2015 06/01/2015 313,919 - - SLGS Certificate 12/01/2015 12/01/2015 280,500 0.070% 0.070% SLGS Note 06/01/2016 12/01/2015 283,756 0.250% 0.250% SLGS Note 12/01/2016 12/01/2015 12,684,110 0.470% 0.470% 13,562,285 SLGS Summary SLGS Rates File 06MAR15 Total Certificates of Indebtedness 594,419.00 Total Notes 12,967,866.00 Total original SLGS 13,562,285.00 7c. - Administrative Services Department requests approval of an ordinance Page 56 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 24 ESCROW COST City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Type of Maturity Par Total Security Date Amount Rate Cost SLGS 06/01/2015 313,919 - 313,919.00 SLGS 12/01/2015 280,500 0.070% 280,500.00 SLGS 06/01/2016 283,756 0.250% 283,756.00 SLGS 12/01/2016 12,684,110 0.470% 12,684,110.00 13,562,285 13,562,285.00 Purchase Cost of Cash Total Date Securities Deposit Escrow Cost 05/13/2015 13,562,285 2.43 13,562,287.43 13,562,285 2.43 13,562,287.43 7c. - Administrative Services Department requests approval of an ordinance Page 57 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 25 ESCROW CASH FLOW City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Net Escrow Date Principal Interest Receipts 06/01/2015 313,919.00 - 313,919.00 12/01/2015 280,500.00 33,419.55 313,919.55 06/01/2016 283,756.00 30,162.36 313,918.36 12/01/2016 12,684,110.00 29,807.66 12,713,917.66 13,562,285.00 93,389.57 13,655,674.57 Escrow Cost Summary Purchase date 05/13/2015 Purchase cost of securities 13,562,285.00 7c. - Administrative Services Department requests approval of an ordinance Page 58 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 26 PROOF OF COMPOSITE ESCROW YIELD City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS All restricted escrows funded by bond proceeds Present Value Security to 05/13/2015 Date Receipts @ 0.4639421333% 06/01/2015 313,919.00 313,846.27 12/01/2015 313,919.55 313,120.47 06/01/2016 313,918.36 312,394.62 12/01/2016 12,713,917.66 12,622,923.63 13,655,674.57 13,562,285.00 Escrow Cost Summary Purchase date 05/13/2015 Purchase cost of securities 13,562,285.00 Target for yield calculation 13,562,285.00 7c. - Administrative Services Department requests approval of an ordinance Page 59 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 27 ESCROW SUFFICIENCY City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Escrow Net Escrow Excess Excess Date Requirement Receipts Receipts Balance 05/13/2015 - 2.43 2.43 2.43 06/01/2015 313,918.75 313,919.00 0.25 2.68 12/01/2015 313,918.75 313,919.55 0.80 3.48 06/01/2016 313,918.75 313,918.36 -0.39 3.09 12/01/2016 12,713,918.75 12,713,917.66 -1.09 2.00 13,655,675.00 13,655,677.00 2.00 7c. - Administrative Services Department requests approval of an ordinance Page 60 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 28 ESCROW STATISTICS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Modified Yield to Yield to Perfect Value of Total Duration Receipt Disbursement Escrow Negative Cost of Escrow Escrow Cost (years) Date Date Cost Arbitrage Dead Time Limited Tax General Obligation Refunding Bonds, 2015A (Taxable), Global Proceeds Escrow: 3,654,319.27 1.478 0.464031% 0.464030% 3,554,797.21 99,522.01 0.05 Limited Tax General Obligation Refunding Bonds, 2015B (BQ), Global Proceeds Escrow: 9,907,968.16 1.477 0.463910% 0.463909% 9,638,311.78 269,656.33 0.05 13,562,287.43 13,193,108.99 369,178.34 0.10 Delivery date 05/13/2015 Arbitrage yield 2.341798% 7c. - Administrative Services Department requests approval of an ordinance Page 61 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 29 PRIOR BOND DEBT SERVICE City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Period Annual Ending Principal Coupon Interest Debt Service Debt Service 06/01/2015 - - 313,918.75 313,918.75 - 12/01/2015 - - 313,918.75 313,918.75 627,837.50 06/01/2016 - - 313,918.75 313,918.75 - 12/01/2016 - - 313,918.75 313,918.75 627,837.50 06/01/2017 - - 313,918.75 313,918.75 - 12/01/2017 775,000 5.000% 313,918.75 1,088,918.75 1,402,837.50 06/01/2018 - - 294,543.75 294,543.75 - 12/01/2018 815,000 5.000% 294,543.75 1,109,543.75 1,404,087.50 06/01/2019 - - 274,168.75 274,168.75 - 12/01/2019 855,000 5.000% 274,168.75 1,129,168.75 1,403,337.50 06/01/2020 - - 252,793.75 252,793.75 - 12/01/2020 900,000 5.000% 252,793.75 1,152,793.75 1,405,587.50 06/01/2021 - - 230,293.75 230,293.75 - 12/01/2021 945,000 5.000% 230,293.75 1,175,293.75 1,405,587.50 06/01/2022 - - 206,668.75 206,668.75 - 12/01/2022 1,000,000 5.250% 206,668.75 1,206,668.75 1,413,337.50 06/01/2023 - - 180,418.75 180,418.75 - 12/01/2023 1,040,000 5.250% 180,418.75 1,220,418.75 1,400,837.50 06/01/2024 - - 153,118.75 153,118.75 - 12/01/2024 1,095,000 5.250% 153,118.75 1,248,118.75 1,401,237.50 06/01/2025 - - 124,375.00 124,375.00 - 12/01/2025 1,155,000 5.000% 124,375.00 1,279,375.00 1,403,750.00 06/01/2026 - - 95,500.00 95,500.00 - 12/01/2026 1,210,000 5.000% 95,500.00 1,305,500.00 1,401,000.00 06/01/2027 - - 65,250.00 65,250.00 - 12/01/2027 1,275,000 5.000% 65,250.00 1,340,250.00 1,405,500.00 06/01/2028 - - 33,375.00 33,375.00 - 12/01/2028 1,335,000 5.000% 33,375.00 1,368,375.00 1,401,750.00 12,400,000 5,704,525.00 18,104,525.00 18,104,525.00 7c. - Administrative Services Department requests approval of an ordinance Page 62 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 30 ESCROW REQUIREMENTS City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Period Principal Ending Interest Redeemed Total 06/01/2015 313,918.75 - 313,918.75 12/01/2015 313,918.75 - 313,918.75 06/01/2016 313,918.75 - 313,918.75 12/01/2016 313,918.75 12,400,000.00 12,713,918.75 1,255,675.00 12,400,000.00 13,655,675.00 7c. - Administrative Services Department requests approval of an ordinance Page 63 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 31 SUMMARY OF BONDS REFUNDED City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Maturity Interest Par Call Call Bond Date Rate Amount Date Price LTGO Bonds, 2006, 06LTGO: SERIAL 12/01/2017 5.000% 775,000.00 12/01/2016 100.000 2019TERM 12/01/2018 5.000% 815,000.00 12/01/2016 100.000 12/01/2019 5.000% 855,000.00 12/01/2016 100.000 SERIAL 12/01/2020 5.000% 900,000.00 12/01/2016 100.000 12/01/2021 5.000% 945,000.00 12/01/2016 100.000 12/01/2022 5.250% 1,000,000.00 12/01/2016 100.000 12/01/2023 5.250% 1,040,000.00 12/01/2016 100.000 12/01/2024 5.250% 1,095,000.00 12/01/2016 100.000 2028TERM 12/01/2025 5.000% 1,155,000.00 12/01/2016 100.000 12/01/2026 5.000% 1,210,000.00 12/01/2016 100.000 12/01/2027 5.000% 1,275,000.00 12/01/2016 100.000 12/01/2028 5.000% 1,335,000.00 12/01/2016 100.000 12,400,000.00 7c. - Administrative Services Department requests approval of an ordinance Page 64 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 32 UNREFUNDED BOND DEBT SERVICE City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) PRELIMINARY NUMBERS Annual Period Debt Debt Ending Principal Coupon Interest Service Service 06/01/2015 - - 34,500 34,500 - 12/01/2015 700,000 5.250% 34,500 734,500 769,000 06/01/2016 - - 16,125 16,125 - 12/01/2016 750,000 4.300% 16,125 766,125 782,250 1,450,000 101,250 1,551,250 1,551,250 7c. - Administrative Services Department requests approval of an ordinance Page 65 of 305 Mar 6, 2015 2:02 pm Prepared by Piper Jaffray & Co. (k:\analysis\dbc\city\RENTON:R06LTGO) Page 33 COST OF ISSUANCE City of Renton Limited Tax General Obligation Refunding Bonds, 2015A (Taxable) & 2015B (BQ) (Ref 06) PRELIMINARY NUMBERS Cost of Issuance $/1000 Amount COI@@CI0 3.98724 50,000.00 3.98724 50,000.00 7c. - Administrative Services Department requests approval of an ordinance Page 66 of 305 CITY OF RENTON, WASHINGTON LIMITED TAX GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, PROVIDING FOR THE ISSUANCE OF ONE OR MORE SERIES OF LIMITED TAX GENERAL OBLIGATION REFUNDING BONDS OF THE CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $14,000,000 TO REFUND CERTAIN OUTSTANDING LIMITED TAX GENERAL OBLIGATION BONDS AND TO PAY COSTS OF ISSUING THE BONDS; AND DELEGATING THE AUTHORITY TO APPROVE THE FINAL TERMS OF THE BONDS. PASSED: April 13, 2015 PREPARED BY: PACIFICA LAW GROUP LLP Seattle, Washington 7c. - Administrative Services Department requests approval of an ordinance Page 67 of 305 ORDINANCE NO. ____ -i-03/18/15 TABLE OF CONTENTS* Page Section 1.Definitions and Interpretation of Terms..................................................................2 Section 2.Authorization of Bonds and Bond Details................................................................8 Section 3.Registration, Exchange and Payments.....................................................................8 Section 4.Redemption Prior to Maturity and Purchase of Bonds .........................................14 Section 5.Form of Bonds........................................................................................................18 Section 6.Execution of Bonds ................................................................................................20 Section 7.Refunding Plan; Application of Bond Proceeds .....................................................21 Section 8.Tax Covenants ........................................................................................................23 Section 9.Bond Fund and Provision for Tax Levy Payments ..................................................26 Section 10.Defeasance.............................................................................................................27 Section 11.Sale of Bonds..........................................................................................................28 Section 12.Undertaking to Provide Ongoing Disclosure..........................................................30 Section 13.Lost, Stolen or Destroyed Bonds............................................................................35 Section 14.Severability; Ratification ........................................................................................35 Section 15.Effective Date of Ordinance...................................................................................36 * This Table of Contents is provided for convenience only and is not a part of this ordinance. 7c. - Administrative Services Department requests approval of an ordinance Page 68 of 305 CITY OF RENTON, WASHINGTON ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, PROVIDING FOR THE ISSUANCE OF ONE OR MORE SERIES OF LIMITED TAX GENERAL OBLIGATION REFUNDING BONDS OF THE CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $14,000,000 TO REFUND CERTAIN OUTSTANDING LIMITED TAX GENERAL OBLIGATION BONDS AND TO PAY COSTS OF ISSUING THE BONDS; AND DELEGATING THE AUTHORITY TO APPROVE THE FINAL TERMS OF THE BONDS. WHEREAS, the City of Renton, Washington (the “City”), has outstanding its Limited Tax General Obligation Bonds, 2006, issued on August 8, 2006, pursuant to Ordinance No. 5215 adopted by the City Council (the “Council”) of the City on July 17, 2006 (the “2006 Bond Ordinance”), which remain outstanding as follows: Maturity Dates (December 1)Principal Amounts Interest Rates 2015 $ 700,000 5.25 % 2016 750,000 4.30 2017 775,000 5.00 2019*1,670,000 5.00 2020 900,000 5.00 2021 945,000 5.00 2022 1,000,000 5.25 2023 1,040,000 5.25 2024 1,095,000 5.25 2028*4,975,000 5.00 * Term Bonds. (the “2006 Bonds”); and WHEREAS, the 2006 Bond Ordinance provides that the City may call the 2006 Bonds maturing on or after December 1, 2017 (the “Refunding Candidates”), for redemption on or 7c. - Administrative Services Department requests approval of an ordinance Page 69 of 305 -2-03/18/15 after December 1, 2016, in whole or in part on any date, at the price of par plus accrued interest, if any, to the date of redemption; and WHEREAS, after due consideration it appears that all or a portion of the Refunding Candidates (the “Refunded Bonds”) may be defeased and refunded by the proceeds of limited tax general obligation bonds at a savings to the City and its taxpayers; and WHEREAS, the Council deems it in the best interest of the City to issue one or more series of limited tax general obligation refunding bonds in the aggregate principal amount of not to exceed $14,000,000 (the “Bonds”) to redeem and defease the Refunded Bonds and to pay costs of issuing the Bonds; and WHEREAS, the Council wishes to delegate authority to the Mayor, Chief Administrative Officer and Finance Director (each, a “Designated Representative”), for a limited time, to approve the interest rates, maturity dates, redemption terms and principal maturities for the Bonds within the parameters set by this ordinance, in order to effect such a refinancing; and WHEREAS, the City expects to receive a proposal from Piper Jaffray & Co. (the “Underwriter”) to underwrite the Bonds, and now desires to issue and sell the Bonds to the Underwriter as set forth herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1.Definitions and Interpretation of Terms. (a)Definitions.As used in this ordinance, the following words shall have the following meanings: Acquired Obligations means the Government Obligations acquired by the City under the 7c. - Administrative Services Department requests approval of an ordinance Page 70 of 305 -3-03/18/15 terms of this ordinance and the Escrow Agreement to effect the defeasance and refunding of the Refunded Bonds. Beneficial Owner means any person that has or shares the power, directly or indirectly to make investment decisions concerning ownership of any Bonds (including persons holding Bonds through nominees, depositories or other intermediaries). Bond Fund means the “City of Renton Limited Tax General Obligation Bond Debt Service Fund, 2015” authorized to be created pursuant to Section 9. Bond Purchase Contract means the contract for the purchase of the Bonds between the Underwriter and City, executed pursuant to Section 11. Bond Register means the registration books showing the name, address and tax identification number of each Registered Owner of the Bonds, maintained for the Bonds in the manner required pursuant to Section 149(a) of the Code. Bond Registrar means, initially, the fiscal agent of the State of Washington, for the purposes of registering and authenticating the Bonds, maintaining the Bond Register, effecting transfer of ownership of the Bonds and paying interest on and principal of the Bonds. Bond Year means each one-year period that ends on the date selected by the City. The first and last Bond Years may be short periods. If no day is selected by the City before the earlier of the final maturity date of the Bonds or the date that is five years after the date of issuance of the Bonds, Bond Years end on each anniversary of the date of issue and on the final maturity date of the Bonds. Bonds mean the not to exceed $14,000,000 aggregate principal amount of City of Renton, Washington, Limited Tax General Obligation Refunding Bonds, Series 2015[___], or 7c. - Administrative Services Department requests approval of an ordinance Page 71 of 305 -4-03/18/15 other series designation as approved by a Designated Representative, issued pursuant to this ordinance. Call Date means December 1, 2016. City means the City of Renton, Washington, a municipal corporation duly organized and existing by virtue of the laws of the State of Washington. Code means the Internal Revenue Code of 1986, as amended, and shall include all applicable regulations and rulings relating thereto. Commission means the Securities and Exchange Commission. Council means the City Council as the general legislative authority of the City, as duly and regularly constituted from time to time. Designated Representative means the Mayor, the Chief Administrative Officer and the Finance Director of the City, and any successor to the functions of such offices. The signature of one Designated Representative shall be sufficient to bind the City. DTC means The Depository Trust Company, New York, New York, a limited purpose trust company organized under the laws of the State of New York, as depository for the Bonds pursuant to Section 3. Escrow Agent means U.S. Bank National Association, Seattle, Washington. Escrow Agreement means the Escrow Deposit Agreement between the City and the Escrow Agent, executed pursuant to Section 7. Federal Tax Certificate means the certificate executed by a Designated Representative setting forth the requirements of the Code for maintaining the tax exemption of interest on any series of Tax-Exempt Bonds, and attachments thereto. 7c. - Administrative Services Department requests approval of an ordinance Page 72 of 305 -5-03/18/15 Finance Director shall mean the City’s Finance and Information Services Administrator or the successor to such officer. Government Obligations mean those obligations now or hereafter defined as such in chapter 39.53 RCW. Letter of Representations means the blanket issuer letter of representations from the City to DTC. MSRB means the Municipal Securities Rulemaking Board or any successors to its functions. Net Proceeds, when used with reference to any series of Tax-Exempt Bonds, mean the principal amount of such Tax-Exempt Bonds, plus accrued interest and original issue premium, if any, and less original issue discount, if any. Private Person means any natural person engaged in a trade or business or any trust, estate, partnership, association, company or corporation. Private Person Use means the use of property in a trade or business by a Private Person if such use is other than as a member of the general public. Private Person Use includes ownership of the property by the Private Person as well as other arrangements that transfer to the Private Person the actual or beneficial use of the property (such as a lease, management or incentive payment contract or other special arrangement) in such a manner as to set the Private Person apart from the general public. Use of property as a member of the general public includes attendance by the Private Person at municipal meetings or business rental of property to the Private Person on a day-to-day basis if the rental paid by such Private Person is the same as the rental paid by any Private Person who desires to rent the property. Use of 7c. - Administrative Services Department requests approval of an ordinance Page 73 of 305 -6-03/18/15 property by nonprofit community groups or community recreational groups is not treated as Private Person Use if such use is incidental to the governmental uses of property, the property is made available for such use by all such community groups on an equal basis and such community groups are charged only a de minimis fee to cover custodial expenses. Refunded Bonds mean those Refunding Candidates designated by a Designated Representative for refunding pursuant to Section 7 and Section 11. Refunding Account means the account by that name established pursuant to Section 7. Refunding Candidates mean the 2006 Bonds maturing on or after December 1, 2017, as shown in the recitals to this ordinance. Registered Owner means the person named as the registered owner of a Bond in the Bond Register. For so long as the Bonds are held in book-entry only form, DTC shall be deemed to be the sole Registered Owner. Rule means the Commission’s Rule 15c2-12 under the Securities Exchange Act of 1934, as the same may be amended from time to time. Taxable Bonds means any Bonds determined to be issued on a taxable basis pursuant to Section 11. Tax-Exempt Bonds means any Bonds determined to be issued on a tax-exempt basis under the Code pursuant to Section 11. 2006 Bond Ordinance means Ordinance No. 5215 adopted by the Council on July 17, 2006, authorizing the issuance of the 2006 Bonds. 7c. - Administrative Services Department requests approval of an ordinance Page 74 of 305 -7-03/18/15 2006 Bonds mean the Limited Tax General Obligation Bonds, 2006 of the City, issued on August 8, 2006, pursuant to the 2006 Bond Ordinance as described in the recitals of this ordinance. Underwriter means Piper Jaffray & Co. (b)Interpretation. In this ordinance, unless the context otherwise requires: (1)The terms “hereby,” “hereof,” “hereto,” “herein,” “hereunder” and any similar terms, as used in this ordinance, refer to this ordinance as a whole and not to any particular article, section, subdivision or clause hereof, and the term “hereafter” shall mean after, and the term “heretofore” shall mean before, the date of this ordinance; (2)Words of the masculine gender shall mean and include correlative words of the feminine and neutral genders and words importing the singular number shall mean and include the plural number and vice versa; (3)Words importing persons shall include firms, associations, partnerships (including limited partnerships), trusts, corporations and other legal entities, including public bodies, as well as natural persons; (4)Any headings preceding the text of the several articles and sections of this ordinance, and any table of contents or marginal notes appended to copies hereof, shall be solely for convenience of reference and shall not constitute a part of this ordinance, nor shall they affect its meaning, construction or effect; and (5)All references herein to “articles,” “sections” and other subdivisions or clauses are to the corresponding articles, sections, subdivisions or clauses hereof. 7c. - Administrative Services Department requests approval of an ordinance Page 75 of 305 -8-03/18/15 Section 2.Authorization of Bonds and Bond Details. For the purpose of refunding the Refunded Bonds and paying costs of issuance of the Bonds, the City is hereby authorized to issue and sell one or more series of limited tax general obligation refunding bonds in the aggregate principal amount of not to exceed $14,000,000 (the “Bonds”). The Bonds shall be general obligations of the City, shall be designated “City of Renton, Washington, Limited Tax General Obligation Refunding Bonds, Series 2015[___]” or other such designation as set forth in the Bond Purchase Contract and approved by a Designated Representative. The Bonds of a series shall be dated as of their date of initial delivery; shall be fully registered as to both principal and interest; shall be in the denomination of $5,000 each, or any integral multiple thereof, within a maturity; shall be numbered separately in such manner and with any additional designation as the Bond Registrar deems necessary for purposes of identification; and shall bear interest payable on the dates set forth in the Bond Purchase Contract; and shall mature on the dates and in the principal amounts set forth in the Bond Purchase Contract and as approved by a Designated Representative pursuant to Section 11. The Bonds of any of the maturities may be combined and issued as term bonds, subject to mandatory redemption as provided in the Bond Purchase Contract. Section 3.Registration, Exchange and Payments. (a)Bond Registrar/Bond Register. The City hereby specifies and adopts the system of registration approved by the Washington State Finance Committee from time to time through the appointment of a state fiscal agent. The City shall cause a bond register to be maintained by the Bond Registrar. So long as any Bonds remain outstanding, the Bond 7c. - Administrative Services Department requests approval of an ordinance Page 76 of 305 -9-03/18/15 Registrar shall make all necessary provisions to permit the exchange or registration or transfer of Bonds at its designated corporate trust office. The Bond Registrar may be removed at any time at the option of the Finance Director upon prior notice to the Bond Registrar and a successor Bond Registrar appointed by the Finance Director. No resignation or removal of the Bond Registrar shall be effective until a successor shall have been appointed and until the successor Bond Registrar shall have accepted the duties of the Bond Registrar hereunder. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver Bonds transferred or exchanged in accordance with the provisions of such Bonds and this ordinance and to carry out all of the Bond Registrar’s powers and duties under this ordinance. The Bond Registrar shall be responsible for its representations contained in the Certificate of Authentication of the Bonds. (b)Registered Ownership. The City and the Bond Registrar, each in its discretion, may deem and treat the Registered Owner of each Bond as the absolute owner thereof for all purposes (except as provided in Section 12), and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. Payment of any such Bond shall be made only as described in Section 3(h), but such Bond may be transferred as herein provided. All such payments made as described in Section 3(h) shall be valid and shall satisfy and discharge the liability of the City upon such Bond to the extent of the amount or amounts so paid. (c)DTC Acceptance/Letters of Representations. The Bonds initially shall be held in fully immobilized form by DTC acting as depository. To induce DTC to accept the Bonds as eligible for deposit at DTC, the City has executed and delivered to DTC a Blanket Issuer Letter of Representations. Neither the City nor the Bond Registrar will have any responsibility or 7c. - Administrative Services Department requests approval of an ordinance Page 77 of 305 -10-03/18/15 obligation to DTC participants or the persons for whom they act as nominees (or any successor depository) with respect to the Bonds in respect of the accuracy of any records maintained by DTC (or any successor depository) or any DTC participant, the payment by DTC (or any successor depository) or any DTC participant of any amount in respect of the principal of or interest on Bonds, any notice which is permitted or required to be given to Registered Owners under this ordinance (except such notices as shall be required to be given by the City to the Bond Registrar or to DTC (or any successor depository)), or any consent given or other action taken by DTC (or any successor depository) as the Registered Owner. For so long as any Bonds are held in fully-immobilized form hereunder, DTC or its successor depository shall be deemed to be the Registered Owner for all purposes hereunder, and all references herein to the Registered Owners shall mean DTC (or any successor depository) or its nominee and shall not mean the owners of any beneficial interest in such Bonds. If any Bond shall be duly presented for payment and funds have not been duly provided by the City on such applicable date, then interest shall continue to accrue thereafter on the unpaid principal thereof at the rate stated on such Bond until it is paid. (d)Use of Depository. (1)The Bonds shall be registered initially in the name of “Cede & Co.”, as nominee of DTC, with one Bond maturing on each of the maturity dates for the Bonds within a series in a denomination corresponding to the total principal therein designated to mature on such date. Registered ownership of such immobilized Bonds, or any portions thereof, may not thereafter be transferred except (A) to any successor of DTC or its nominee, provided that any such successor shall be qualified under any applicable laws to provide the service proposed to 7c. - Administrative Services Department requests approval of an ordinance Page 78 of 305 -11-03/18/15 be provided by it; (B) to any substitute depository appointed by the Finance Director pursuant to subsection (2) below or such substitute depository’s successor; or (C) to any person as provided in subsection (4) below. (2)Upon the resignation of DTC or its successor (or any substitute depository or its successor) from its functions as depository or a determination by the Finance Director to discontinue the system of book entry transfers through DTC or its successor (or any substitute depository or its successor), the Finance Director may hereafter appoint a substitute depository. Any such substitute depository shall be qualified under any applicable laws to provide the services proposed to be provided by it. (3)In the case of any transfer pursuant to clause (A) or (B) of subsection (1) above, the Bond Registrar shall, upon receipt of all outstanding Bonds of a series, together with a written request on behalf of the Finance Director, issue a single new Bond for each maturity of that series then outstanding, registered in the name of such successor or such substitute depository, or their nominees, as the case may be, all as specified in such written request of the Finance Director. (4)In the event that (A) DTC or its successor (or substitute depository or its successor) resigns from its functions as depository, and no substitute depository can be obtained, or (B) the Finance Director determines that it is in the best interest of the beneficial owners of the Bonds that such owners be able to obtain such Bonds in the form of Bond certificates, the ownership of such Bonds may then be transferred to any person or entity as herein provided, and shall no longer be held by a depository. The Finance Director shall deliver a written request to the Bond Registrar, together with a supply of physical Bonds, to issue 7c. - Administrative Services Department requests approval of an ordinance Page 79 of 305 -12-03/18/15 Bonds as herein provided in any authorized denomination. Upon receipt by the Bond Registrar of all then outstanding Bonds together with a written request on behalf of the Finance Director to the Bond Registrar, new Bonds of such series shall be issued in the appropriate denominations and registered in the names of such persons as are requested in such written request. (e)Registration of Transfer of Ownership or Exchange; Change in Denominations. The transfer of any Bond may be registered and Bonds may be exchanged, but no transfer of any such Bond shall be valid unless it is surrendered to the Bond Registrar with the assignment form appearing on such Bond duly executed by the Registered Owner or such Registered Owner’s duly authorized agent in a manner satisfactory to the Bond Registrar. Upon such surrender, the Bond Registrar shall cancel the surrendered Bond and shall authenticate and deliver, without charge to the Registered Owner or transferee therefor, a new Bond (or Bonds at the option of the new Registered Owner) of the same date, series, maturity and interest rate and for the same aggregate principal amount in any authorized denomination, naming as Registered Owner the person or persons listed as the assignee on the assignment form appearing on the surrendered Bond, in exchange for such surrendered and cancelled Bond. Any Bond may be surrendered to the Bond Registrar and exchanged, without charge, for an equal aggregate principal amount of Bonds of the same date, series, maturity and interest rate, in any authorized denomination. The Bond Registrar shall not be obligated to register the transfer or to exchange any Bond during the 15 days preceding any interest payment or principal payment date any such Bond is to be redeemed. 7c. - Administrative Services Department requests approval of an ordinance Page 80 of 305 -13-03/18/15 (f)Bond Registrar’s Ownership of Bonds. The Bond Registrar may become the Registered Owner of any Bond with the same rights it would have if it were not the Bond Registrar, and to the extent permitted by law, may act as depository for and permit any of its officers or directors to act as a member of, or in any other capacity with respect to, any committee formed to protect the right of the Registered Owners of Bonds. (g)Registration Covenant. The City covenants that, until all Bonds have been surrendered and canceled, it will maintain a system for recording the ownership of each Bond that complies with the provisions of Section 149 of the Code. (h)Place and Medium of Payment. Both principal of and interest on the Bonds shall be payable in lawful money of the United States of America. Interest on the Bonds shall be calculated on the basis of a year of 360 days and twelve 30-day months. For so long as all Bonds are held by a depository, payments of principal and interest thereon shall be made as provided in accordance with the operational arrangements of DTC referred to in the Letter of Representations. In the event that the Bonds are no longer held by a depository, interest on the Bonds shall be paid by check or draft mailed to the Registered Owners at the addresses for such Registered Owners appearing on the Bond Register on the fifteenth day of the month preceding the interest payment date, or upon the written request of a Registered Owner of more than $1,000,000 of Bonds (received by the Bond Registrar at least 15 days prior to the applicable payment date), such payment shall be made by the Bond Registrar by wire transfer to the account within the United States designated by the Registered Owner. Principal of the Bonds shall be payable upon presentation and surrender of such Bonds by the Registered Owners at the designated office of the Bond Registrar. 7c. - Administrative Services Department requests approval of an ordinance Page 81 of 305 -14-03/18/15 If any Bond shall be duly presented for payment and funds have not been duly provided by the City on such applicable date, then interest shall continue to accrue thereafter on the unpaid principal thereof at the rate stated on such Bonds until it is paid. Section 4.Redemption Prior to Maturity and Purchase of Bonds. (a)Mandatory Redemption of Term Bonds and Optional Redemption, if any. The Bonds of a series shall be subject to optional redemption on the dates, at the prices and under the terms set forth in the Bond Purchase Contract approved by a Designated Representative pursuant to Section 11. The Bonds of a series shall be subject to mandatory redemption to the extent, if any, set forth in the Bond Purchase Contract and as approved by a Designated Representative pursuant to Section 11. (b)Purchase of Bonds. The City reserves the right to purchase any of the Bonds offered to it at any time at a price deemed reasonable by a Designated Representative. (c)Selection of Bonds for Redemption. For as long as the Bonds are held in book-entry only form, the selection of particular Bonds within a series and a maturity to be redeemed shall be made in accordance with the operational arrangements then in effect at DTC. If the Bonds are no longer held in uncertificated form, the selection of such Bonds to be redeemed and the surrender and reissuance thereof, as applicable, shall be made as provided in the following provisions of this subsection (c). If the City redeems at any one time fewer than all of the Bonds having the same maturity date within a series, the particular Bonds or portions of Bonds of such series and maturity to be redeemed shall be selected by lot (or in such manner determined by the Bond Registrar) in increments of $5,000. In the case of a Bond of a denomination greater than $5,000, the City and the Bond Registrar shall treat each Bond of 7c. - Administrative Services Department requests approval of an ordinance Page 82 of 305 -15-03/18/15 such series as representing such number of separate Bonds each of the denomination of $5,000 as is obtained by dividing the actual principal amount of such Bond by $5,000. In the event that only a portion of the principal sum of a Bond is redeemed, upon surrender of such Bond at the designated office of the Bond Registrar there shall be issued to the Registered Owner, without charge therefor, for the then unredeemed balance of the principal sum thereof, at the option of the Registered Owner, a Bond or Bonds of like series, maturity and interest rate in any of the denominations herein authorized. (d)Notice of Redemption. (1)Official Notice. For so long as the Bonds are held in uncertificated form, notice of redemption (which notice may be conditional) shall be given in accordance with the operational arrangements of DTC as then in effect, and neither the City nor the Bond Registrar will provide any notice of redemption to any Beneficial Owners. Thereafter (if the Bonds are no longer held in uncertificated form), notice of redemption shall be given in the manner hereinafter provided. Unless waived by any owner of Bonds to be redeemed, official notice of any such redemption (which redemption may be conditioned by the Bond Registrar on the receipt of sufficient funds for redemption or otherwise) shall be given by the Bond Registrar on behalf of the City by mailing a copy of an official redemption notice by first class mail at least 20 days and not more than 60 days prior to the date fixed for redemption to the Registered Owner of the Bond or Bonds to be redeemed at the address shown on the Register or at such other address as is furnished in writing by such Registered Owner to the Bond Registrar. All official notices of redemption shall be dated and shall state: (A)the redemption date, 7c. - Administrative Services Department requests approval of an ordinance Page 83 of 305 -16-03/18/15 (B)the redemption price, (C)if fewer than all outstanding Bonds are to be redeemed, the identification by series and maturity (and, in the case of partial redemption, the respective principal amounts) of the Bonds to be redeemed, (D)any conditions to redemption; (E)that (unless such notice is conditional) on the redemption date the redemption price will become due and payable upon each such Bond or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date, and (F)the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the designated office of the Bond Registrar. On or prior to any redemption date, unless any condition to such redemption has not been satisfied or waived or notice of such redemption has been rescinded, the City shall deposit with the Bond Registrar an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to be redeemed on that date. The City retains the right to rescind any redemption notice and the related optional redemption of Bonds by giving notice of rescission to the affected registered owners at any time on or prior to the scheduled redemption date. Any notice of optional redemption that is so rescinded shall be of no effect, and the Bonds for which the notice of optional redemption has been rescinded shall remain outstanding. 7c. - Administrative Services Department requests approval of an ordinance Page 84 of 305 -17-03/18/15 (2)Effect of Notice; Bonds Due. If an unconditional notice of redemption has been given and not rescinded, or if the conditions set forth in a conditional notice of redemption have been satisfied or waived, the Bonds or portions of Bonds to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and, if the Bond Registrar then holds sufficient funds to pay such Bonds at the redemption price, then from and after such date such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the Bond Registrar at the redemption price. Installments of interest due on or prior to the redemption date shall be payable as herein provided for payment of interest. All Bonds which have been redeemed shall be canceled by the Bond Registrar and shall not be reissued. (3)Additional Notice. In addition to the foregoing notice, further notice shall be given by the City as set out below, but no defect in said further notice nor any failure to give all or any portion of such further notice shall in any manner defeat the effectiveness of a call for redemption if notice thereof is given as above prescribed. Each further notice of redemption given hereunder shall contain the information required above for an official notice of redemption plus (A) the CUSIP numbers of all Bonds being redeemed; (B) the date of issue of the Bonds as originally issued; (C) the rate of interest borne by each Bond being redeemed; (D) the series and maturity date of each Bond being redeemed; and (E) any other descriptive information needed to identify accurately the Bonds being redeemed. Each further notice of redemption may be sent at least 20 days before the redemption date to each party entitled to receive notice pursuant to Section 12 and with such additional information as the City shall 7c. - Administrative Services Department requests approval of an ordinance Page 85 of 305 -18-03/18/15 deem appropriate, but such mailings shall not be a condition precedent to the redemption of such Bonds. (4)Amendment of Notice Provisions. The foregoing notice provisions of this Section 4, including but not limited to the information to be included in redemption notices and the persons designated to receive notices, may be amended by additions, deletions and changes in order to maintain compliance with duly promulgated regulations and recommendations regarding notices of redemption of municipal securities. Section 5.Form of Bonds. The Bonds shall be in substantially the following form: UNITED STATES OF AMERICA NO. $ ___ STATE OF WASHINGTON CITY OF RENTON LIMITED TAX GENERAL OBLIGATION REFUNDING BOND, SERIES 2015[____] INTEREST RATE: %MATURITY DATE:CUSIP NO.: REGISTERED OWNER:CEDE & CO. PRINCIPAL AMOUNT: The City of Renton, Washington (the “City”), hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or registered assigns, on the Maturity Date identified above, the Principal Amount indicated above and to pay interest thereon from ___________, 2015, or the most recent date to which interest has been paid or duly provided for until payment of this bond at the Interest Rate set forth above, payable on ___________ 1, 2015, and semiannually thereafter on the first days of each succeeding ___________ and ___________. Both principal of and interest on this bond are payable in lawful money of the United States of America. The fiscal agent of the State of Washington has been appointed by the City as the authenticating agent, paying agent and registrar for the bonds of this issue (the “Bond Registrar”). For so long as the bonds of this issue are held in fully immobilized form, payments of principal and interest thereon shall be made as provided in accordance with the operational arrangements of The Depository Trust Company (“DTC”) referred to in the Blanket Issuer Letter of Representations (the “Letter of Representations”) from the City to DTC. 7c. - Administrative Services Department requests approval of an ordinance Page 86 of 305 -19-03/18/15 The bonds of this issue are issued under and in accordance with the provisions of the Constitution and applicable statutes of the State of Washington and Ordinance No. _______ duly passed by the City Council on April 13, 2015 (the “Bond Ordinance”). Capitalized terms used in this bond have the meanings given such terms in the Bond Ordinance. This bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Bond Ordinance until the Certificate of Authentication hereon shall have been manually signed by or on behalf of the Bond Registrar or its duly designated agent. This bond is one of an authorized issue of bonds of like series, date, tenor, rate of interest and date of maturity, except as to number and amount in the aggregate principal amount of $__________ and is issued pursuant to the Bond Ordinance to provide a portion of the funds necessary (a) to refund and defease certain limited tax general obligation bonds of the City, and (b) to pay costs of issuance. [Pursuant to the Bond Ordinance, the City has also authorized the issuance of its Limited Tax General Obligation Refunding Bonds, Series 2015[______] in the aggregate principal amount of $__________ for these purposes.] [The bonds of this issue are not subject to optional redemption.][The bonds of this issue are subject to redemption as provided in the Bond Ordinance and the Bond Purchase Contract.] The City hereby irrevocably covenants and agrees with the owner of this bond that it will include in its annual budget and levy taxes annually, within and as a part of the tax levy permitted to the City without a vote of the electorate, upon all the property subject to taxation in amounts sufficient, together with other money legally available therefor, to pay the principal of and interest on this bond as the same shall become due. The full faith, credit and resources of the City are hereby irrevocably pledged for the annual levy and collection of such taxes and the prompt payment of such principal and interest. [The bonds of this issue have [not] been designated by the City as “qualified tax-exempt obligations” for investment by financial institutions under Section 265(b) of the Code.] The pledge of tax levies for payment of principal of and interest on the bonds may be discharged prior to maturity of the bonds by making provision for the payment thereof on the terms and conditions set forth in the Bond Ordinance. It is hereby certified that all acts, conditions and things required by the Constitution and statutes of the State of Washington to exist and to have happened, been done and performed precedent to and in the issuance of this bond exist and have happened, been done and performed and that the issuance of this bond and the bonds of this issue does not violate any constitutional, statutory or other limitation upon the amount of bonded indebtedness that the City may incur. 7c. - Administrative Services Department requests approval of an ordinance Page 87 of 305 -20-03/18/15 IN WITNESS WHEREOF, the City of Renton, Washington, has caused this bond to be executed by the manual or facsimile signatures of the Mayor and the City Clerk and the seal of the City imprinted, impressed or otherwise reproduced hereon as of this ____ day of ___________, 2015. [SEAL] CITY OF RENTON, WASHINGTON By /s/ manual or facsimile Mayor ATTEST: /s/ manual or facsimile City Clerk The Bond Registrar’s Certificate of Authentication on the Bonds shall be in substantially the following form: CERTIFICATE OF AUTHENTICATION This bond is one of the bonds described in the within-mentioned Bond Ordinance and is one of the Limited Tax General Obligation Refunding Bonds, Series 2015[____], of the City of Renton, Washington, dated ____________, 2015. WASHINGTON STATE FISCAL AGENT, as Bond Registrar By Section 6.Execution of Bonds. The Bonds shall be executed on behalf of the City with the manual or facsimile signatures of the Mayor and City Clerk of the City and the seal of the City shall be impressed, imprinted or otherwise reproduced thereon. Only such Bonds as shall bear thereon a Certificate of Authentication in the form hereinbefore recited, manually executed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance. Such Certificate of Authentication 7c. - Administrative Services Department requests approval of an ordinance Page 88 of 305 -21-03/18/15 shall be conclusive evidence that the Bonds so authenticated have been duly executed, authenticated and delivered hereunder and are entitled to the benefits of this ordinance. In case either of the officers who shall have executed the Bonds shall cease to be an officer or officers of the City before the Bonds so signed shall have been authenticated or delivered by the Bond Registrar, or issued by the City, such Bonds may nevertheless be authenticated, delivered and issued and upon such authentication, delivery and issuance, shall be as binding upon the City as though those who signed the same had continued to be such officers of the City. Any Bond may be signed and attested on behalf of the City by such persons who at the date of the actual execution of such Bond, are the proper officers of the City, although at the original date of such Bond any such person shall not have been such officer of the City. Section 7.Refunding Plan; Application of Bond Proceeds. (a)Refunding Plan. For the purpose of realizing a debt service savings and benefiting the taxpayers of the City, the Council proposes to refund and defease the Refunded Bonds as set forth herein. The Refunded Bonds shall include all or a portion of the Refunding Candidates as designated by a Designated Representative and set forth in the Bond Purchase Contract. Proceeds of the Bonds and other available funds of the City shall be deposited with the Escrow Agent pursuant to the Escrow Agreement to be used immediately upon receipt thereof to defease the Refunded Bonds as authorized by the 2006 Bond Ordinance and to pay costs of issuance of the Bonds. The net proceeds deposited with the Escrow Agent shall be used to defease the Refunded Bonds and discharge the obligations thereon by the purchase of certain Government 7c. - Administrative Services Department requests approval of an ordinance Page 89 of 305 -22-03/18/15 Obligations (which obligations so purchased, are herein called “Acquired Obligations”), bearing such interest and maturing as to principal and interest in such amounts and at such times which, together with any necessary beginning cash balance, will provide for the payment of: (1)interest on the Refunded Bonds due and payable on and prior to the Call Date; and (2) the redemption prices of the Refunded Bonds on the Call Date. Such Acquired Obligations shall be purchased at a yield not greater than the yield permitted by the Code and regulations relating to acquired obligations in connection with refunding bond issues. (b)Escrow Agent/Escrow Agreement. The City hereby appoints U.S. Bank National Association, Seattle, Washington, as the Escrow Agent for the Refunded Bonds (the “Escrow Agent”). A cash balance, if any, and the Acquired Obligations shall be deposited irrevocably with the Escrow Agent in an amount sufficient to defease the Refunded Bonds. The proceeds of the Bonds remaining after acquisition of the Acquired Obligations and provision for the necessary cash balance shall be utilized to pay expenses of the acquisition and safekeeping of the Acquired Obligations and expenses of the issuance of the Bonds. In order to carry out the purposes of this Section 7, each Designated Representative is authorized and directed to execute and deliver to the Escrow Agent the Escrow Agreement. (c)Call for Redemption of Refunded Bonds. The City hereby calls the Refunded Bonds for redemption on their Call Date in accordance with the provisions of the 2006 Bond Ordinance authorizing the redemption and retirement of the 2006 Bonds prior to their fixed 7c. - Administrative Services Department requests approval of an ordinance Page 90 of 305 -23-03/18/15 maturities. Said defeasance and call for redemption of the Refunded Bonds shall be irrevocable after the issuance of the Bonds and delivery of the Acquired Obligations to the Escrow Agent. The Escrow Agent is hereby authorized and directed to provide for the giving of notices of the redemption of the Refunded Bonds in accordance with the applicable provisions of the 2006 Bond Ordinance. The costs of publication of such notices shall be an expense of the City. The Escrow Agent is hereby authorized and directed to pay to the Finance Director, or, at the direction of the Finance Director, to the paying agent for the Refunded Bonds, sums sufficient to pay, when due, the payments specified in this Section 7. All such sums shall be paid from the money and Acquired Obligations deposited with the Escrow Agent, and the income therefrom and proceeds thereof. All such sums so paid to said Finance Director shall be credited to the Refunding Account. All moneys and Acquired Obligations deposited with the Escrow Agent and any income therefrom shall be held, invested (but only at the direction of the Finance Director) and applied in accordance with the provisions of this ordinance and with the laws of the State of Washington for the benefit of the City and owners of the Refunded Bonds. The City will take such actions as are found necessary to see that all necessary and proper fees, compensation and expenses of the Escrow Agent for the Refunded Bonds shall be paid when due. Section 8.Tax Covenants. The City covenants that it will not take or permit to be taken on its behalf any action that would adversely affect the exemption from federal income taxation of the interest on the Tax-Exempt Bonds and will take or require to be taken such acts as may reasonably be within its ability and as may from time to time be required under 7c. - Administrative Services Department requests approval of an ordinance Page 91 of 305 -24-03/18/15 applicable law to continue the exemption from federal income taxation of the interest on the Tax-Exempt Bonds. (a)Arbitrage Covenant. Without limiting the generality of the foregoing, the City covenants that it will not take any action or fail to take any action with respect to the proceeds of the sale of the Tax-Exempt Bonds or any other funds of the City which may be deemed to be proceeds of the Tax-Exempt Bonds pursuant to Section 148 of the Code and the regulations promulgated thereunder which, if such use had been reasonably expected on the dates of delivery of the Tax-Exempt Bonds to the initial purchasers thereof, would have caused the Tax- Exempt Bonds to be treated as “arbitrage bonds” within the meaning of such term as used in Section 148 of the Code. The City will comply with the requirements of Section 148 of the Code and the applicable regulations thereunder throughout the term of the Tax-Exempt Bonds. (b)Private Person Use Limitation for Bonds. The City covenants that for as long as the Tax-Exempt Bonds are outstanding, it will not permit: (1)More than 10% of the Net Proceeds of the Tax-Exempt Bonds to be allocated to any Private Person Use; and (2)More than 10% of the principal or interest payments on the Tax-Exempt Bonds in a Bond Year to be directly or indirectly: (A) secured by any interest in property used or to be used for any Private Person Use or secured by payments in respect of property used or to be used for any Private Person Use, or (B) derived from payments (whether or not made to the City) in respect of property, or borrowed money, used or to be used for any Private Person Use. 7c. - Administrative Services Department requests approval of an ordinance Page 92 of 305 -25-03/18/15 The City further covenants that, if: (3)More than five percent of the Net Proceeds of the Tax-Exempt Bonds are allocable to any Private Person Use; and (4)More than five percent of the principal or interest payments on the Tax- Exempt Bonds in a Bond Year are (under the terms of this ordinance or any underlying arrangement) directly or indirectly: (A)secured by any interest in property used or to be used for any Private Person Use or secured by payments in respect of property used or to be used for any Private Person Use, or (B)derived from payments (whether or not made to the City) in respect of property, or borrowed money, used or to be used for any Private Person Use, then, (i) any Private Person Use of projects described in subsection (3) hereof or Private Person Use payments described in subsection (4) hereof that is in excess of the five percent limitations described in such subsections (3) or (4) will be for a Private Person Use that is related to the state or local governmental use of the projects refunded by the proceeds of the Tax-Exempt Bonds, and (ii) any Private Person Use will not exceed the amount of Net Proceeds of the Tax- Exempt Bonds allocable to the state or local governmental use portion of the projects to which the Private Person Use of such portion of projects refunded by the proceeds of the Tax-Exempt Bonds relate. The City further covenants that it will comply with any limitations on the use of the projects refunded by the proceeds of the Tax-Exempt Bonds by other than state and local governmental users that are necessary, in the opinion of its bond counsel, to preserve the tax exemption of the interest on the Tax-Exempt Bonds. 7c. - Administrative Services Department requests approval of an ordinance Page 93 of 305 -26-03/18/15 (c)Modification of Tax Covenants. The covenants of this section are specified solely to assure the continued exemption from regular income taxation of the interest on the Tax- Exempt Bonds. To that end, the provisions of this section may be modified or eliminated without any requirement for formal amendment thereof upon receipt of an opinion of the City’s bond counsel that such modification or elimination will not adversely affect the tax exemption of interest on any Tax-Exempt Bonds. (d)Designation under Section 265(b). In the Federal Tax Certificate the City may designate any Tax-Exempt Bonds as “qualified tax-exempt obligations” under Section 265(b)(3) of the Code for investment by financial institutions if the City does not expect to issue more than $10,000,000 in qualifying tax-exempt obligations in calendar year 2015. Section 9.Bond Fund and Provision for Tax Levy Payments. The City hereby authorizes the creation of a fund to be used for the payment of debt service on the Bonds, designated as the “City of Renton Limited Tax General Obligation Bond Debt Service Fund, 2015” (the “Bond Fund”). No later than the date each payment of principal of or interest on the Bonds becomes due, the City shall transmit sufficient funds, from the Bond Fund or from other legally available sources, to the Bond Registrar for the payment of such principal or interest. Money in the Bond Fund may be invested in legal investments for City funds. The City hereby irrevocably covenants and agrees for as long as any of the Bonds are outstanding and unpaid that each year it will include in its budget and levy an ad valorem tax upon all the property within the City subject to taxation in an amount that will be sufficient, together with all other revenues and money of the City legally available for such purposes, to pay the principal of and interest on the Bonds when due. 7c. - Administrative Services Department requests approval of an ordinance Page 94 of 305 -27-03/18/15 The City hereby irrevocably pledges that the annual tax provided for herein to be levied for the payment of such principal and interest shall be within and as a part of the tax levy permitted to cities without a vote of the people, and that a sufficient portion of each annual levy to be levied and collected by the City prior to the full payment of the principal of and interest on the Bonds will be and is hereby irrevocably set aside, pledged and appropriated for the payment of the principal of and interest on the Bonds. The full faith, credit and resources of the City are hereby irrevocably pledged for the annual levy and collection of said taxes and for the prompt payment of the principal of and interest on the Bonds when due. Section 10.Defeasance. In the event that the City, to effect the payment, retirement or redemption of any Bond, sets aside in the Bond Fund or in another special account, cash or noncallable Government Obligations, or any combination of cash and/or noncallable Government Obligations, in amounts and maturities which, together with the known earned income therefrom, are sufficient to redeem or pay and retire such Bond in accordance with its terms and to pay when due the interest and redemption premium, if any, thereon, and such cash and/or noncallable Government Obligations are irrevocably set aside and pledged for such purpose, then no further payments need be made into the Bond Fund for the payment of the principal of and interest on such Bond. The owner of a Bond so provided for shall cease to be entitled to any lien, benefit or security of this ordinance except the right to receive payment of principal, premium, if any, and interest from the Bond Fund or such special account, and such Bond shall be deemed to be not outstanding under this ordinance. 7c. - Administrative Services Department requests approval of an ordinance Page 95 of 305 -28-03/18/15 The City shall give written notice of defeasance to the owners of all Bonds so provided for within 30 days of the defeasance and to each party entitled to receive notice in accordance with Section 12. Section 11.Sale of Bonds. (a)Bond Sale. The Bonds shall be sold at negotiated sale to the Underwriter pursuant to the terms of the Bond Purchase Contract. Market conditions are fluctuating and, as a result, the most favorable market conditions may occur on a day other than a regular meeting date of the Council. The Council has determined that it would be in the best interest of the City to delegate to the Designated Representatives for a limited time the authority to approve the final interest rates, aggregate principal amount, principal amounts of each maturity of the Bonds, whether to issue the Bonds in one or more series, whether to designate the Bonds (or the Bonds of a series) as Tax-Exempt or Taxable Bonds, whether to designate the Bonds of a series as “qualified tax-exempt obligations” under Section 265(b)(3) of the Code, selection of the Refunded Bonds, and redemption rights. Each Designated Representative is hereby authorized to determine whether to issue the Bonds in one or more series, whether to designate the Bonds (or the Bonds of a series) as Tax- Exempt or Taxable Bonds, whether to designate the Bonds of a series as “qualified tax-exempt obligations” under Section 265(b)(3) of the Code, and to approve the final interest rates, aggregate principal amount, principal amounts of each maturity of the Bonds, selection of the Refunded Bonds, and redemption rights for the Bonds in the manner provided hereafter so long as: 7c. - Administrative Services Department requests approval of an ordinance Page 96 of 305 -29-03/18/15 (1) the aggregate principal amount of the Bonds does not exceed $14,000,000, (2) the final maturity date for the Bonds is no later than December 1, 2028, (3) the Bonds are sold (in the aggregate) at a price not less than 98% and not greater than 120%, (4) the Bonds are sold for a price that results in a minimum net present value debt service savings over the Refunded Bonds of 8.00%, (5) the true interest cost for the Bonds (in the aggregate) does not exceed 4.00%, and (6) the Bonds conform to all other terms of this ordinance. Subject to the terms and conditions set forth in this Section 11, the Designated Representatives are hereby authorized to execute the Bond Purchase Contract. The signature of one Designated Representative shall be sufficient to bind the City. Following the execution of the Bond Purchase Contract, a Designated Representative or the Finance Director shall provide a report to the Council describing the final terms of the Bonds approved pursuant to the authority delegated in this section. The authority granted to the Designated Representatives by this Section 11 shall expire 120 days after the effective date of this ordinance. If a Bond Purchase Contract for the Bonds has not been executed within 120 days after the effective date of this ordinance, the authorization for the issuance of the Bonds shall be rescinded, and the Bonds shall not be issued nor their sale approved unless such Bonds shall have been re-authorized by ordinance of the Council. The ordinance re-authorizing the issuance and sale of such Bonds may be in the form of a new ordinance repealing this 7c. - Administrative Services Department requests approval of an ordinance Page 97 of 305 -30-03/18/15 ordinance in whole or in part or may be in the form of an amendatory ordinance approving a bond purchase contract or establishing terms and conditions for the authority delegated under this Section 11. (b)Delivery of Bonds; Documentation. Upon the passage and approval of this ordinance, the proper officials of the City, including the Designated Representatives, are authorized and directed to undertake all action necessary for the prompt execution and delivery of the Bonds to the Underwriter and further to execute all closing certificates and documents required to effect the closing and delivery of the Bonds in accordance with the terms of the Bond Purchase Contract. (c)Preliminary and Final Official Statements. The Finance Director is hereby authorized to ratify and to deem final the preliminary Official Statement relating to the Bonds for the purposes of the Rule. The Finance Director is further authorized to ratify and to approve for purposes of the Rule, on behalf of the City, the final Official Statement relating to the issuance and sale of the Bonds and the distribution of the final Official Statement pursuant thereto with such changes, if any, as may be deemed by her to be appropriate. Section 12.Undertaking to Provide Ongoing Disclosure. (a)Contract/Undertaking. This section constitutes the City’s written undertaking for the benefit of the owners, including Beneficial Owners, of the Bonds as required by Section (b)(5) of the Rule. (b)Financial Statements/Operating Data. The City agrees to provide or cause to be provided to the Municipal Securities Rulemaking Board (“MSRB”), the following annual financial 7c. - Administrative Services Department requests approval of an ordinance Page 98 of 305 -31-03/18/15 information and operating data for the prior fiscal year (commencing in 2015 for the fiscal year ended December 31, 2014): (1)Annual financial statements, which statements may or may not be audited, showing ending fund balances for the City’s general fund prepared in accordance with the Budgeting Accounting and Reporting System prescribed by the Washington State Auditor pursuant to RCW 43.09.200 (or any successor statute) and generally of the type included in the official statement for the Bonds under the heading “Comparative Statement of Revenues, Expenditures and Changes in Fund Balances”; (2)The assessed valuation of taxable property in the City; (3)Ad valorem taxes due and percentage of taxes collected; (4)Property tax levy rate per $1,000 of assessed valuation; and (5)Outstanding general obligation debt of the City. Items (2)-(5) shall be required only to the extent that such information is not included in the annual financial statements. The information and data described above shall be provided on or before the end of nine months after the end of the City’s fiscal year. The City’s current fiscal year ends December 31. The City may adjust such fiscal year by providing written notice of the change of fiscal year to the MSRB. In lieu of providing such annual financial information and operating data, the City may cross-reference to other documents available to the public on the MSRB’s internet website or filed with the Commission. If not provided as part of the annual financial information discussed above, the City shall provide the City’s audited annual financial statement prepared in accordance with the 7c. - Administrative Services Department requests approval of an ordinance Page 99 of 305 -32-03/18/15 Budgeting Accounting and Reporting System prescribed by the Washington State Auditor pursuant to RCW 43.09.200 (or any successor statute) when and if available to the MSRB. (c)Listed Events. The City agrees to provide or cause to be provided to the MSRB, in a timely manner not in excess of ten business days after the occurrence of the event, notice of the occurrence of any of the following events with respect to the Bonds: Principal and interest payment delinquencies; Non-payment related defaults, if material; Unscheduled draws on debt service reserves reflecting financial difficulties; Unscheduled draws on credit enhancements reflecting financial difficulties; Substitution of credit or liquidity providers, or their failure to perform; Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701- TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; Modifications to the rights of Bondholders, if material; Optional, contingent or unscheduled Bond calls other than scheduled sinking fund redemptions for which notice is given pursuant to Exchange Act Release 34-23856, if material, and tender offers; Defeasances; Release, substitution, or sale of property securing repayment of the Bonds, if material; Rating changes; 7c. - Administrative Services Department requests approval of an ordinance Page 100 of 305 -33-03/18/15 Bankruptcy, insolvency, receivership or similar event of the City; The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and Appointment of a successor or additional trustee or the change of name of a trustee, if material. (d)Format for Filings with the MSRB. All notices, financial information and operating data required by this undertaking to be provided to the MSRB must be in an electronic format as prescribed by the MSRB. All documents provided to the MSRB pursuant to this undertaking must be accompanied by identifying information as prescribed by the MSRB. (e)Notification Upon Failure to Provide Financial Data. The City agrees to provide or cause to be provided, in a timely manner, to the MSRB notice of its failure to provide the annual financial information described in Subsection (b) above on or prior to the date set forth in Subsection (b) above. (f)Termination/Modification. The City’s obligations to provide annual financial information and notices of certain listed events shall terminate upon the legal defeasance, prior redemption or payment in full of all of the Bonds. Any provision of this section shall be null and void if the City (1) obtains an opinion of nationally recognized bond counsel to the effect that the portion of the Rule that requires that provision is invalid, has been repealed retroactively or 7c. - Administrative Services Department requests approval of an ordinance Page 101 of 305 -34-03/18/15 otherwise does not apply to the Bonds and (2) notifies the MSRB of such opinion and the cancellation of this section. The City may amend this section with an opinion of nationally recognized bond counsel in accordance with the Rule. In the event of any amendment of this section, the City shall describe such amendment in the next annual report, and shall include a narrative explanation of the reason for the amendment and its impact on the type (or in the case of a change of accounting principles, on the presentation) of financial information or operating data being presented by the City. In addition, if the amendment relates to the accounting principles to be followed in preparing financial statements, (A) notice of such change shall be given in the same manner as for a listed event under Subsection (c), and (B) the annual report for the year in which the change is made shall present a comparison (in narrative form and also, if feasible, in quantitative form) between the financial statements as prepared on the basis of the new accounting principles and those prepared on the basis of the former accounting principles. (g)Bond Owner’s Remedies Under This Section. The right of any bondowner or Beneficial Owner of Bonds to enforce the provisions of this section shall be limited to a right to obtain specific enforcement of the City’s obligations under this section, and any failure by the City to comply with the provisions of this undertaking shall not be an event of default with respect to the Bonds. (h)No Default. Except as otherwise disclosed in the City’s official statement relating to the Bonds, the City is not and has not been in default in the performance of its obligations of any prior undertaking for ongoing disclosure with respect to its obligations. 7c. - Administrative Services Department requests approval of an ordinance Page 102 of 305 -35-03/18/15 Section 13.Lost, Stolen or Destroyed Bonds. In case any Bond or Bonds shall be lost, stolen or destroyed, the Bond Registrar may execute and deliver a new Bond or Bonds of like series, date, number and tenor to the Registered Owner thereof upon the Registered Owner’s paying the expenses and charges of the City and the Bond Registrar in connection therewith and upon his/her filing with the City evidence satisfactory to the City that such Bond was actually lost, stolen or destroyed and of his/her ownership thereof, and upon furnishing the City and/or the Bond Registrar with indemnity satisfactory to the City and the Bond Registrar. Section 14.Severability; Ratification. If any one or more of the covenants or agreements provided in this ordinance to be performed on the part of the City shall be declared by any court of competent jurisdiction to be contrary to law, then such covenant or covenants, agreement or agreements, shall be null and void and shall be deemed separable from the remaining covenants and agreements of this ordinance and shall in no way affect the validity of the other provisions of this ordinance or of the Bonds. All acts taken pursuant to the authority granted in this ordinance but prior to its effective date are hereby ratified and confirmed. Section 15.Effective Date of Ordinance. This ordinance shall go into effect thirty (30) days from the time of final passage as provided by law. PASSED BY THE CITY COUNCIL this 13th day of April, 2015. Jason A. Seth, CMC, City Clerk APPROVED BY THE MAYOR this 13th day of April, 2015. Denis Law, Mayor 7c. - Administrative Services Department requests approval of an ordinance Page 103 of 305 -36-03/18/15 Approved as to form: Deanna Gregory Pacifica Law Group LLP Bond Counsel Date of Publication: ___________________ 7c. - Administrative Services Department requests approval of an ordinance Page 104 of 305 CERTIFICATE I, the undersigned, City Clerk of the City Council of the City of Renton, Washington (the “City”), DO HEREBY CERTIFY: 1.The attached copy of Ordinance No. ____ (the “Ordinance”) is a full, true and correct copy of an ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on April 13, 2015, as that ordinance appears on the minute book of the City; and the Ordinance will be in full force and effect thirty (30) days from the time of final passage as provided by law; and 2.A quorum of the members of the City Council was present throughout the meeting and a majority of those members present voted in the proper manner for the passage of the Ordinance. IN WITNESS WHEREOF, I have hereunto set my hand this 13th day of April, 2015. Jason A. Seth, CMC, City Clerk 7c. - Administrative Services Department requests approval of an ordinance Page 105 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Utility Bill Adjustment Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Leak Adjustment Request Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Jamie Thomas x6929 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The property owner at 215 S 4th Place, a commercial property, is asking for a utility bill adjustment on the City Sewer and King County Metro charges that were the result of a leak. The leak was detected in a broken pipe underneath the concrete flooring of the building. The leak was repaired in March 2014 and request for adjustment was also received in March. Since the original request, the City has been waiting for additional backup documentation to show the adequate repairs were made, as required by City Code 8-5-23 and 8-4-46. The requested adjustment covers the billing periods December 2013 - March 2014 and breaks down as follows: City Sewer $3,290.86 KC Metro 5,825.82 Total $9,116.68 STAFF RECOMMENDATION: Approve an adjustment for $9,116.68 is made to the customer's account for the City Sewer and KC Metro portions of the bill. 7d. - Administrative Services Department submits a request for a utility billing Page 106 of 305 ‘Cityof,WaterLeakAdjustmentRequestFormDenisLaw,MayorIwenWang,Administrator•)(3,JL/CityAccountNumber:_______________ServiceAddress:1’/sSt/4EL_BhllingPeriod:________________LocationType:SingleFamilyResidential-Non-Residential-LeakAdjustmentPolicy(Ordinance5600,6-15-2011)TheCitywillprocessandgrantnomorethanonewaterbillingadjustmentforwaterleaksonthecustomers’sideofthewatermeterperwaterserviceconnectioneveryilve(5)years.Adjustmentswillbecalculatedoverthebillingperiodswhenthewaterleakoccurred,uptoamaximumoftwo(2)regularmeterreadingcycles.Leakadjustmentswillbegrantedforservicelinesonly.•AwrittenrequestforawaterbillingadjustmentmustbesubmittedtoUtilityBillingCustomerServicewithinsixty(60)daysofdiscoveryofthewaterleakand/orsixty(60)daysofreceiptofanoticefromtheCityregardinghighwaterconsumptionandthataleakmighthaveoccurred.ThewrittenrequestmustincZudtheserviceaddress,billingperiodsoverwhichtheleakoccurred,locationoftheleakandacopyoftherepairreceiptwithaclearwrittendescriptionofthecompletedrepair.Photosverifyingtherepairandthelocationoftheleakarestronglyrecommended.AdjustmentMethodology(Ordinance5210,6-5-06)•Thewaterportionofthebillwillbeadjustedbychargingforonly50%oftheexcessconsumptionchargeoverthebillingperiod(s)whentheleakoccurred.Exampleofanadjustedwaterbillingcalculation:(0.50XConsumptioninexcessofhistoricalaverageforbillingperiod)XCommodityRate:.Adjustmntsgreaterthan.$2,000.s5allbe-submittedtatheFinanceComrnitte-’:;:.::.:forapprovalordenial.TherewillbenoadjustmentoftheBasicMonthlyChargeoranyotherwaterchai-ge.(Ord.5210,6-5-2006)•Fornon-residentialseweraccounts,afriladjustmentofthesewerbillwillbemadeforallleakedwaterthatdidnotenterthesanitarysewersystem.Theadjustmentwillbedeterminedbyaveragingnormalwaterconsumptionfromprevfousrepresentativebillingperiodsandchargingwastewatervolumeratesbasedonthisnormalaveragevolume.Adjustmentsgreaterthan$2,000shallbesubmittedtotheFinanceCommitteeforapprovalordenial.Therewillbenoadjustmentofthebasechargeoranyothersewercharge.DateLeakwasrepaired:LeakRepairedBy:LocationofLeak:-‘/e----v’-4-e/-/c.2c-‘TypeofLeak:-frYYiIPropertyOwnerName:______________________________ContactPhone#:______________?ropeOwnerSiareDate:!!Note:Attachrepairreceiptstotisrequestform.Adjustmentwillnotbeprocessedwithoutproofofrepair.ApprovedflDeniedReason_______________________________________________________10555GRADYWAY,RENTONWA98057PHONE:(425)-430-6852FAX:(425)43O-6855—ORD.56584/23/20127d. - Administrative Services Department submits a request for a utility billing Page 107 of 305 Mar-14SewerFeb-14SewerJan-14SewerJan-14SewerDec-13SewerMar-14KCFeb-14KCJan-14KCDec-13KCActualAverageRefundedConsumptionConsumptionConsumptionRateTotal127.0019.00108.003.12336.96421.0019.00402.003.121,254.24319.4417.00302.443.12943.6144.56-44.562.97132.35229.0019.00210.002.97623.70TotalSewerRefund3,290.86127.0019.00108.005.46589.68421.0019.00402.005.462,194.92364.0017.00347.005.461,894.62229.0019.00210.005.461,146.60TotalKCSewerRefund5,825.82GrandTotal9,116.687d. - Administrative Services Department submits a request for a utility billing Page 108 of 305 Tran Date Tran Type Amount Description Water Sewer Storm KC Sewer Garbage Penalty Misc unapp ca 08/30/201BiIling 40.27 8-14.601.CM 1.0015114.M 40.27 08/20/201Payment -833.96 -534.80 -299.16 08/18/2014’djustment 43.60 Penalty 10%43.60 07/30/201’Billing 793.69 240.32 203.93 349.44 07/30/2OlLBilling 40.27 7-14.601CM 1.0015114.M 40.27 07/17/201Payment -435.98 -435.98 07/16/2014djustment 32.74 Penalty 10%32.74 06/30/201BilIing 395.71 125.48 100.97 169.26 06/30/201Billing 40.27 6-14.601.CM.0015114.M 40.27 06/19/2014djustment 39.98 Penalty 10%39.98 06/06/2oltpayment -327.44 -327.44 05/30/2OlzBilling 287.17 94.16 72.89 120.12 05/30/2OltBilling 40.27 5-14.601.CM 1.0015114.M 40.27 05/16/2014,djustment 159.37 Penalty 10%159.37 05/07/2014’ayment -459.80 -459.80 04/30/2OlzBilling 359.53 115.04 91.61 152,82 04/30/2OlIBilling 40.27 4-14.601CM1.0015114.M 40.27 04/01/2ollpayment -4,438.00 -459.56 -400.49 -3,457.14 -120.81 04/01/2OlLBilling 60.00 Follow Up Shut Off 60.00 03/28/2014djustment 9,577.38 NSF/RET ITEM/No FEE 2,759.72 2,451.02 4,286.10 80.54 03/30/201Billing 1,553.47 459.56 400.49 693.42 03/30/201Billing 40.27 3-14.601CM 1.0015114.M 40.27 03/25/201’Payment -9,577.38 Clearing House -2,759.72 -2,451.02 -4,286.10 -80.54 02/2$/201’BilIing 5,099.11 1,482.62 1,317.77 2,298.66 02/27/2014djustment 4,438.00 NSF/RET ITEM/NO FEE 1,277.04 1,133.25 1,987.44 40.27 02/28/2OlLBilling 40.27 2-14.601.CM1.0015114.M 40.27 02/24/2ollPayment -4,438.00 Clearing House -1,277.04 -1,133.25 -1,987.44 -40.27 01/30/2OltBilling 4,397.73 1,277.04 1,133.25 1,987.44 01/30/201Billing 40.27 1-14.601.CM1.0015114.M 40.27 01/24/2olzPayment -2,749.92 Clearing House -777.04 -684.19 -1,250.34 -38.35 12/30/201illing 2,711.57 777.04 684.19 1,250.34 12/30/201illing 38.35 12-13.601CM 1.0015114.M 38.35 12/24/2013ayment -1,198.92 Clearing House -338.80 -292.15 -529.62 -38.35 11/30/ZOl3illing 1,160.57 338.80 292.15 529.62 11/30/2Ol3illing 38.35 11-13.601.CM1.0015114.M 38.35 11/24/201ayment -540.92 Clearing House -152.88 -125.83 -223.86 -38.35 10/30/2Ol3ilIing 502.57 152.88 125.83 223.86 10/30/2Ol3illing 38.35 10-13.601.CM1.0015114.M 38.35 10/25/2013ayment -341.17 Clearing House -96.44 -75.34 -131.04 -38.35 09/30/201illing 302.82 96.44 75.34 131.04 09/30/201ilIing 38.35 9-13.601.CM1.0015114.M 38.35 09/24/2013ayment -317.67 Clearing House -89.80 -69.40 -120.12 -38.35 User ID:04752 Password:0548 Lot Size/SF:0.00 215 S4TH PL#217 Phone Pay @1.800.430.1669/online @ www.rentonwa.gov Acreage:0.00 240548 004752 000 UB -Account History List (Printecb3/13/2o15 -2:51:PM Impervious:0.00 Pag4 COMF7d. - Administrative Services Department submits a request for a utility billing Page 109 of 305 Trr [ate Tiaj pe Amo1nt Descript:Wter ‘cver orrn V ewer Gbge P’?i1alty Misc unapp Ca 01/15/2O0EBiling 190.87 60.17 41.23 89.47 12/17/2003iiling 168.43 54.14 36.25 78.04 11/15/20033ilhng 116.07 40.07 24.63 51.37 10/15/2O08iHing 168.43 54.14 33.25 78.04 09/17/200%3ilhng 116.07 40.07 24.63 51.37 08/15/200iIIing 101.11 36.05 21.31 43.75 07/16/200BiHing 86.15 32.03 17.99 36.13 06/15/200iHing 123.55 42.08 26.29 55.18 05/15/200BiIling 93.63 34.04 19.65 39.94 04/16/2003iIIing 101.11 36.05 21.31 43.75 03/15/200t3illing 86.15 32.03 17.99 36.13 02/15/200Bflhing 86.15 32.03 17.99 36.13 01/16/200Biiling 80.03 30.46 17.13 32.44 12/15/20003illing 86.94 32.37 18.71 35.86 11/15/20063iUng 73.12 28.55 15.55 29.02 10/16/20063i111ng 73.12 28.55 15.55 29.02 09/15/200iIling 114.58 40.01 25.03 49.54 08/15/200illing 86.94 32.37 18.71 35.86 07/14/200iIling 80.03 30.46 17.13 32.44 06/15/200iIIing 328.79 99.22 74.01 155.56 05/15/200ilIing 294.24 89.67 66.11 138.46 04/28/200illing 321.88 Balance from History Purge 97.31 72.43 152.14 RouteeuenceSeriaI 3800-003620-73414153 Read Date Rea Consumption Meter Status Active 02/25/2015 2,063 42 01/27/2015 2,021 57 12/22/2014 1,964 37 11/25/2014 1,927 39 10/27/2014 1,888 34 09/24/2014 1,854 32 08/26/2014 1,822 34 07/28/2014 1,788 64 06/24/2014 1,724 31 05/27/2014 1,693 22 04/28/2014 1,671 28 — 03/25/2014 1,643 127 Vt 02/27/2014 1,516 421 t’t 01/28/2014 1,095 364 11 12/27/2013 731 229 11/26/2013 502 97 10/30/2013 405 41 User ID:04752 Password:0548 Lot Size/SF:0.00 215 54TH PL#217 Phone Pay @1.200.430.1669/online @ www.rentonwa.gov Acreage:0.00 240548 004752000 UB -Account HistorY List (Printe3/13/2015 -4:58:PM Impervious:0.00 Pag4 COMI’g7d. - Administrative Services Department submits a request for a utility billing Page 110 of 305 Route Sequence erial 3800-003620-73414153 -Read Reading Consumption Meter Status Active 09/27/2013 364 24 08/26/2013 340 22 07/29/2013 318 46 06/26/2013 272 22 05/29/2013 250 24 04/26/2013 226 24 03/27/2013 202 22’j( 02/25/2013 180 26 01/28/2013 154 21 12/28/2012 133 11/29/2012 109 22 10/30/2012 87 26 09/27/2012 61 23 08/28/2012 38 25 07/30/2012 13 13 07/17/2012 0 0 _______ Route Sequence Serial 2560-O0O?2O-40113736 Reading nsumt!o Meter Status Removed 07/12/2012 2,439 25 06/07/2012 2,414 18 05/01/2012 2,396 11 04/06/2012 2,385 17 03/02/2012 2,368 16”4P_’2. 02/03/2012 2,352 13 /J2_2- 01/04/2012 2,339 13 12/05/2011 2,326 13 11/04/2011 2,313 15 1 10/06/2011 2,298 11 09/12/2011 2,287 22 08/03/2011 2,265 15 07/06/2011 2,250 19 06/03/2011 2,231 16 05/04/2011 2,215 14 04/05/2011 2,201 16 03/02/2011 2,185 10 02/07/2011 2,175 15 01/05/2011 2,160 17 12/02/2010 2,143 11 11/08/2010 2,132 22 10/05/2010 2,110 21 User ID:04752 Password:0548 Lot Size/SF:0.00 215 5 4TH PL #217 Phone Pay @1.800.430.1669/online @ www.rentonwa.gov Acreage:0.00 240548 004752000 UB -Account History List (Printecb3/13/2o15 -4:58:PM Impervious:0.00 Pag4 COM7d. - Administrative Services Department submits a request for a utility billing Page 111 of 305 INVOICEMarch14,2014MaryanandSonConcreteWork10452132AVEN.EKirkland,WA98033206.371.8928Cell425.822.4186FaxAttn:JackD.MhadeffDSBInvestments,LLC.Description:Weprovidedthenecessaryservices,laborandmaterialstocompletetheplumbingworkandconcreteworkneededfortheproject.Plumbingwork:•Labor-$1,200.00•Material-$500.00Concretework:•$4,000.00Subtotal:$5,700.00xtaxTaxrate.095:$541.50\1/i/Thankyouforyourbusiness.f/01—,MaryanandSonConcreteWorks7d. - Administrative Services Department submits a request for a utility billing Page 112 of 305 95SouthTobinStreetSuite201DSBINVESTMENISRenton,WA98057P4258301451RecognizingWealthThroughRealEstatedaniel@dsbinvestments.comwww.dsbinvestments.comJuly1,2014T.WeishauptCityofRenton1055SouthGradyWayRenton,WA98057Re:Account#004752-000ServiceAddress2154thPlaceHello,ThankyouforaskingformoreinformationIhopethiswillhelpyouunderstandwhathappened,howwehaverepaireditandwhatwasinvolved.Wearenotinsuredforanyofthisworkastheinsurancecompanyhasdeniedourclaim.ProblemWhenwefirstgotnoticeofawaterleakwewenttothepropertyandcheckedwefixedaleakonthemeterforbuilding203.Werepairedthewrongmeter.Solution30DayslaterWaterleakbuilding215wewerelosingwaterfromourmeterforbuilding215.Whenwemeetwiththewaterdepartmenttohelplocatetheleakitwasdeterminedthattheleakwasintheparkinglotandthecityworkertriedtolocatewhereitwasleaking.Heidentifiedaspotbetweenthemeterandbuildingasthemostlikely.Ourmaintenancepersoncuttheasphaltdugandfoundthewaterpipe.Hedugaroundthewaterpipeandfoundnowater.Wegotbackincontactwiththecityanddeterminedthattheproblemwasnotundertheparkinglotbutinthebuilding.$780.00Labor,$83.47MaterialsThisbuildingwasamedicalclinicwhenbuiltandtherearewatereverywheretoaccommodatethattypeofusage,makingthetaskoflocatingaleakextremelydifficult.Themaintenancepeoplefromoneofourrentalproperties(NormandyCourtApartments)thenrentedadevicetolistentothesoundofwaterpipestotrytolocatethesource.Wenevergotagoodreadingsowespentonfulldaylookingandlisteningfortheleak,turningonandoffvalvestryingtohearsomesoundtoidentifythelocation.Labor$520.00,EquipmentRental$62.737d. - Administrative Services Department submits a request for a utility billing Page 113 of 305 WethencalledMaryantotakeover.Heisautilitiescontractorandhasthetypeofpeopleandequipmenttofindandrepairthisproblem.Paid$6,241.50Weneverdidlocatetheexactlocationoftheleak.However,wediddeterminethattheleakunderthefloorofLatinMarket.Maryanranatemporarywaterlineintheunitinordertogetthewaterworkingcorrectly.ThislinewillhavetobereinstalledcorrectlyinthewallsorflooroftheLatinMarketThiswillrequirethatwemovealltheinventoryandequipmentoutofthemainretailareaofthestore.cuttheconcreteacrosstheretailareaandconnecttothewaterlineinthebackstorageroom,andrecoverthefloorwithVCTtile.Wehavenotdonethisworkcurrentlyasthetenantisplanningimprovementsinthisareaandwouldliketodoalltheworkatthesametime.Budget$20,000.00Expenses2OHRS@$65.00$1,300.00Materials$83.47ListeningDeviceRental$62.73MayanandSonConcreteWork$6,241.50TotalPaid$7,687.70BudgetforPermanentrepair$20,000.00TotalProjectedcosts$27,687.70ThankyouforyourconsiderationDSBInvestmentsLLCJackD.AlhadeffPartner7d. - Administrative Services Department submits a request for a utility billing Page 114 of 305 I SOUTH 4 PLACE FOURTH PLACE PLAzA 13,981 SF Steven G.HoIman Broker I Broker &Ce,-jfied Prope,p,,Manager Coneia,sales ‘easing and manag0, HoIman Real estate Services,Inc. 907 RainjetAven North 8203 Rer,ton Washington 96057 Phone 206.772.7997 Ot206g48077 Fax 208.772.0747 EtTiaiISteve@Hogma I., b *BuiIdI ‘i portion ofparcel, RAILROAD TRACKS’ !IPIN N PurchasJby City ofRent, To widen Rainer Avenue S.7d. - Administrative Services Department submits a request for a utility billing Page 115 of 305 I I I I 40 I U N I’0.. I 0(l I I f I I I t sO( I I I ,c 1i 0 3—7d. - Administrative Services Department submits a request for a utility billing Page 116 of 305 CityofFinanceandInformationTechnologyiitt)IIi1lwenWang,AdministratorDenisLaw,Mayor06/20/2014DSBINVESTMENTSLLC95STOBINSTSTE201RENTON,WA98057-5324RE:Account#004752-000ServiceAddress:21554thP1Hello,Wearereturningtheenclosedleakadjustmentrequesttoyouformoredetailedinformation.Therepairreceiptneedstohaveadetaileddescriptionofwheretheleakwasandhowitwasrepaired.Thereareveryspecificguidelineswehavetofollowtograntaonetimein5yearleakadjustment.Thishasbeenonholdwaitingforyoutosubmitthisinformationpertheconversationwehadwhenyoudroppedofftheform.Ifyouarestillinterestedinpursuingaleakadjustmentpleaseprovidetherequestedinformationassoonaspossible.Thanks,T.Weishaupt7d. - Administrative Services Department submits a request for a utility billing Page 117 of 305 INVOICEMarch14,2014MaryanandSonConcreteWork10452132’’AVEN.EKirkland,WA98033206.371.8928Cell425.822.4186FaxAttn:JackD.MhadeffDSBInvestments,LLC.Description:Weprovidedthenecessaryservices,laborandmaterialstocompletetheplumbingworkandconcreteworkneededfortheproject.Plumbingwork:•Labor-$1,200.00•Material-$500.00Concretework:.4•$4,000.00Subtotal:$5,700.00xtaxTaxraw.095:$541.503)JiJ%L71WThankyouforyourbusiness.C)‘MaryanandSonConcreteWorks7d. - Administrative Services Department submits a request for a utility billing Page 118 of 305 Comment [Help]: This date represents date of Council meeting when report is presented, NOT committee meeting date Comment [Help]: This date represents date of Council meeting it was referred to committee FINANCE COMMITTEE COMMITTEE REPORT April 6, 2015 Utility Billing Adjustment (March 23, 2015) The Finance Committee recommends granting the waiver requested for sewer and King County Metro related charges from a water leak at at the service address of 215 S 4th Place (Account #04752-000), as presented for the total amount of $9,116.68. The adjustment includes City Sewer ($3,290.86) and King County Metro ($5,825.82) charges above their normal usage. Don Persson, Chair Greg Taylor, Vice Chair Armondo Pavone, Member cc:Kari Roller, Financial Services Manager Terri Weishaupt, Utility Billing Supervisor 7d. - Administrative Services Department submits a request for a utility billing Page 119 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 2015 Carry Forward Budget Amendment Ordinance Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. Ordinance C. Budget Adjustment Detail Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Iwen Wang, ASD Administrator, x-6858 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ 66,949,826 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $73,826,621 (Fund Balance & Revenue) Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The proposed 2015 carry forward budget amendments will primarily continue projects not yet completed in 2014. It will 1) recognize new/additional grant related expenses; 2) transfer additional reserves based on the revised reserve targets approved by Council to help the city manage upcoming financial needs and future adversities. STAFF RECOMMENDATION: Approve an amendment in the 2015/2016 Budget appropriations in the amount of $66,949,826 with the total amended budget to be $552,837,193 for the biennium and adopt the ordinance. 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 120 of 305 ADMINISTRATIVE SERVICES DEPARTMENT M E M O R A N D U M DATE:March 23, 2015 TO:Ed Prince, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Iwen Wang, Administrator SUBJECT:2015 Carry Forward Budget Amendment Ordinance ISSUE Should the 2015/2016 Budget be amended to incorporate carry forward items as detailed below? RECOMMENDATION Adopt the ordinance amending the 2015/2016 Biennial Budget. OVERVIEW At the end of 2014, the overall fund balance was $43.9 million higher than budgeted. $39.7 million of this amount is in utilities, capital, special revenue, and internal service funds; with the remaining $4.1 million in the General Fund. Most of this balance, together with $30.5 million in grants, donations, and other resources expected for 2015, makes up the $67 million proposed amendments, as discussed in further detail below. I.PROPOSED GENERAL GOVERNMENTAL ADJUSTMENTS: The General Governmental operations ended 2014 with $4.1 million in positive fund balance, the net of $1.6 million in expenditure savings and a revenue surplus of $2.4 million. The proposed budget amendment includes $379k in grants, donations, and interfund revenues that we expect to receive in 2015 and $3.8 million in proposed expenditure, including $1.3 million transfer to fully fund the Rainy day and Catastrophic Reserves, and beginning to fund the Annexation Sales Tax Credit Elimination reserve; and $1.35 million transfer to capital projects for Sunset Park property (Parcel B acquired at the end of 2014) building demolition, Sunset Lane design, and LED streetlights conversion (to convert 2600 PSE owned street lights). The adjustments will leave $14 million in General Fund Balance, which represents 12% of expenditure budget. In addition to the $2.65 million transfers above, the remaining $1.2 of the $3.8 million expenditure adjustments include new appropriations as well as continuing 2014 approved projects or costs. Adjustment by Department: 1.Court Services (MC): $37k carry forward of remaining Trial Court Improvement Account (TCIA) balance. 2.Community & Economic Development (CED): $153k consultant services for Transportation Element of Comp Plan update related work; $28.5k for Choice Neighborhood Grant application assistance, $100k for additional Permit Center reconfiguration costs (for a total cost of $380,000) and $11.5k for the 4 Culture Sustainable Art Grant. 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 121 of 305 Ed Prince, Council President Members of the Renton City Council Page 2 of 3 March 23, 2015 CED will also carry forward previously approved $50k building abatement fund and $155k of Community Development Block Grants for the façade improvement loan program. 3.Police (PD): carry forward $74k balance of Federal/State Seizure funds and $13k in 2012 Justice Assistance Grants (JAG). Also carry forward $17.6k for the Police Youth Program funded by donations received. 4.Fire & Emergency Services (FES): $14k to recognize grant donation for Heart Month, 2014 Emergency Management Performance Grants and purchase of 1 Toughbook. 5.Community Services (CS): provide $30k for Clam Lights and 4th of July events due to lower sponsorship/donations; $56k to recognize Maple Valley Hwy/ Rainier Ave/Highlands to Landing landscape maintenance costs; and $60k for contract Arborist. $178k carry forward for travel/training, “I CANN” program grant and Knotweed Control Grant. 6.Public Works (PW): $162k for various Transportation Operations/Maintenance contracts and supplies ($37k), signal improvement projects ($70k), contract for traffic counts ($25k), purchase of a digital plotter ($30k). The Division also request the replacement of E098 (Thermal marking machine and trailer $100k total costs), funded by equipment reserve. Street Maintenance division will carry forward $5k for small tools/minor equipment and $14.5k for a new mower. II.OTHER FUNDS: Combined, all other City funds will require a carry forward appropriation of $63.2 million (majority is capital in nature). 1.Hotel/Motel Tax Fund (110): $39k carry forward for the Renton Community Marketing Campaign. 2.Cable Communications Development Fund (127): $20k carry forward for broadcast systems upgrade. 3.Impact Mitigation Funds (303, 304, and 305): $195k net adjustment transfer to Transportation CIP Fund 317 for S 7th St ($120k), SW 27th St Project ($95k) and Carr Road Improvement Project (-$20k). 4.Municipal CIP Fund (316): $5.6 million, including carry forward projects previously approved by the City Council ($5.1 million), and $450k new items (additional permit center reconfiguration costs and Sunset Park 8 Duplex Demo) funded by transfers from General Fund 000. 5.Transportation CIP Fund (317): $7.2 million, primarily for, Traffic Safety Program, Sunset Lane preliminary design, S 7th St, continuation of 2013 LED Streetlights Conversion (City owned street lights), Arterial Rehabilitation, SW 27th Street, Garden Avenue, Sunset Blvd Corridor and Carr Road improvement projects. New project proposed are $555k to convert the 2600 PSE owned streetlights to LED funded by $170k savings from the 2013 LED conversion project, $185k in PSE contribution, and $200k in General Fund transfer. The proposed amendment will also increase the Sunset Lane design budget by $400k to bring the design to completion to facilitate the overall Sunset area redevelopment projects. 6.Housing Opportunity Fund (326): $75k carry forward authorized balance. 7.New Library Development Fund (336): $15.3 million carry forward authorized balance. 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 122 of 305 Ed Prince, Council President Members of the Renton City Council Page 3 of 3 March 23, 2015 8.Airport Operating and CIP Fund (402 & 422): $14.2 million carry forward for various Airport CIP projects, of which $13.9 million is funded by grants. 9.Waterworks Utility Systems: carry forward $17.4 million in approved capital projects and $6.7 million in grants. 10.Equipment Rental Fund (501): $1.3 million in approved capital equipment replacement and $115k in new replacement equipment (the thermal marking machine/trailer for Transportation Division and mower for Street Maintenance Division). 11.Information Services Fund (503): $965k to continue IT projects in progress. 12.Facilities Internal Service Fund (504): $198k adjustment to carry forward $80k for various facilities projects and $118k new adjustment for various City Hall office modifications, Senior Center Roof replacement and installation of conduit for holiday lights at Coulon Park. These adjustments are funded by $32k transfer from Municipal CIP Fund with the remainder in 2014 expenditure savings. CONCLUSION The 2015 carry forward budget amendments will primarily continue projects not yet completed in 2014; recognize new/additional grant related expenses; and transfer additional reserves based on the revised reserve targets approved by Council to help the city manage upcoming financial needs and future adversities. Staff recommends Council approve the proposed adjustments. Attachments: Budget Amendment Ordinance, Exhibit A, and Exhibit B 2015 Carry Forward Budget Amendment Detail 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 123 of 305 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY OF RENTON FISCAL YEARS 2015/2016 BIENNIAL BUDGET AS ADOPTED BY ORDINANCE NO. 5737, IN THE AMOUNT OF $66,949,826. WHEREAS, on November 3, 2014, the City Council adopted Ordinance No. 5737 approving the City of Renton’s 2015/2016 Biennial Budget; and WHEREAS, funds appropriated in 2014, but not expended in 2014 due to capital project interruptions and delays in invoice payments, need to be carried forward and appropriated for expenditure in 2015; and WHEREAS, minor corrections and the recognition of grants, contributions and associated costs and new cost items not included in the budget require additional adjustments to the 2015/2016 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Ordinance No. 5737 establishing the City of Renton’s 2015/2016 Biennial Budget is hereby amended in the total amount of $66,949,826 for an amended total of $552,837,193 over the biennium. SECTION II. The 2015 Carry Forward Budget Adjustment Summary by Fund is hereby attached as Exhibit A and the 2016 Adjusted Budget Summary by Fund is hereby attached as Exhibit B. Detailed lists of adjustments are available for public review in the office of the City Clerk, Renton City Hall. 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 124 of 305 ORDINANCE NO. _______ 2 SECTION III. This ordinance shall be effective upon its passage, approval, and five (5) days after publication. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2015. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _______________________, 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1862:3/16/15:scr 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 125 of 305 ORDINANCE NO. _______ 3 Exhibit A: 2015 Carry Forward Budget Adjustment Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCEFund2015 Beg Fund Bal Changes2015 Adj Fund Bal2015 Budgeted Changes 2015 Adjusted2015 Budgeted Changes 2015 AdjustedEnding Fund BalanceReserved/ DesignatedAvailable Fund Balance 000 GENERAL8,594,362 2,564,951 11,159,313 83,402,440 29,032 83,431,472 83,490,932 3,147,965 86,638,897 7,951,887 7,951,887 001 COMMUNITY SERVICES2,022,533 445,170 2,467,703 12,284,640 194,280 12,478,920 12,284,640 323,716 12,608,356 2,338,267 2,338,267 003 STREETS1,581,566 565,663 2,147,229 10,096,711 ‐ 10,096,711 10,096,711 167,000 10,263,711 1,980,229 1,980,229 004 COMMUNITY DEVELOPMENT BLOCK GRANT10,197 64,754 74,951 307,462 155,446 462,908 293,358 155,446 448,804 89,055 89,055 005 MUSEUM52,979 12,521 65,500 227,761 ‐ 227,761 227,761 ‐ 227,761 65,500 65,500 009 FARMERS MARKET75,604 29,346 104,950 59,400 ‐ 59,400 59,453 ‐ 59,453 104,897 (104,897) ‐ 011 FIRE AND EMERGENCY SVC HEALTH & WELLNESS55,094 19,471 74,565 25,000 ‐ 25,000 25,000 ‐ 25,000 74,565 (74,565) ‐ 21X GENERAL GOVERNMENT MISC DEBT SVC 1,115,674 355,397 1,471,071 6,463,588 ‐ 6,463,588 6,463,588 ‐ 6,463,588 1,471,071 ‐ 1,471,071 Total General Governmental Funds13,508,009 4,057,273 17,565,282 112,867,002 378,758 113,245,760 112,941,443 3,794,127 116,735,570 14,075,471 (179,462) 13,896,009 102 ARTERIAL STREETS15,689 (804) 14,885 640,000 ‐ 640,000 640,000 ‐ 640,000 14,885 14,885 108 LEASED CITY PROPERTIES368,261 (247,247) 121,014 768,957 ‐ 768,957 663,403 ‐ 663,403 226,568 226,568 110 SPECIAL HOTEL‐MOTEL TAX135,913 83,177 219,090 265,000 ‐ 265,000 245,000 38,942 283,942 200,148 200,148 125 ONE PERCENT FOR ART92,771 8,609 101,380 15,000 ‐ 15,000 102,950 ‐ 102,950 13,430 13,430 127 CABLE COMMUNICATIONS DEVELOPMENT285,632 27,458 313,090 97,674 ‐ 97,674 97,674 20,000 117,674 293,090 293,090 135 SPRINGBROOK WETLANDS BANK669,613 (338,691) 330,922 ‐ ‐ ‐ ‐ ‐ ‐ 330,922 330,922 303 COMMUNITY SERVICES IMPACT MITIGATION1,110,618 127,982 1,238,600 86,500 ‐ 86,500 ‐ ‐ ‐ 1,325,100 1,325,100 304 FIRE IMPACT MITIGATION846,165 80,323 926,488 99,000 ‐ 99,000 250,000 ‐ 250,000 775,488 775,488 305 TRANSPORTATION IMPACT MITIGATION749,185 95,463 844,648 216,500 ‐ 216,500 196,000 195,000 391,000 670,148 670,148 316 MUNICIPAL FACILITIES CIP446,689 4,047,297 4,493,986 3,344,000 1,374,145 4,718,145 3,366,000 5,552,715 8,918,715 293,416 293,416 317 CAPITAL IMPROVEMENT1,434,436 2,625,282 4,059,718 13,167,628 5,515,664 18,683,292 14,274,630 7,788,774 22,063,404 679,606 (650,000) 29,606 326 HOUSING OPPORTUNITY/ECO DEV REVOLVING1,010,599 76,167 1,086,766 ‐ ‐ ‐ ‐ 75,000 75,000 1,011,766 (1,000,000) 11,766 336 NEW LIBRARY DEVELOPMENT57,000 15,272,760 15,329,760 ‐ ‐ ‐ ‐ 15,329,760 15,329,760 ‐ ‐ 402 AIRPORT OPERATIONS & CIP 233,478 573,343 806,821 2,651,020 13,945,868 16,596,888 2,260,529 14,209,398 16,469,927 933,782 (172,053) 761,729 403 SOLID WASTE UTILITY1,257,755 287,851 1,545,606 16,461,726 ‐ 16,461,726 16,675,139 ‐ 16,675,139 1,332,193 (400,000) 932,193 404 GOLF COURSE SYSTEM & CAPITAL 111,691 (154,602) (42,911) 2,655,383 ‐ 2,655,383 2,616,052 ‐ 2,616,052 (3,580) ‐ (3,580) 405 WATER OPERATIONS & CAPITAL 11,030,050 4,842,044 15,872,094 16,272,634 ‐ 16,272,634 16,737,381 4,062,000 20,799,381 11,345,347 (2,830,093) 8,515,254 406 WASTEWATER OPERATIONS & CAPITAL 7,631,115 3,274,284 10,905,399 27,126,439 1,491,423 28,617,862 26,326,798 3,900,000 30,226,798 9,296,463 (1,695,988) 7,600,475 407 SURFACE WATER OPERATIONS & CAPITAL 3,113,930 4,690,291 7,804,221 11,999,966 5,244,602 17,244,568 11,746,980 9,450,000 21,196,980 3,851,809 (1,084,194) 2,767,615 501 EQUIPMENT RENTAL3,608,097 1,702,222 5,310,319 5,764,536 14,500 5,779,036 5,507,047 1,371,395 6,878,442 4,210,913 4,210,913 502 INSURANCE11,757,156 312,155 12,069,311 4,341,647 1,300,000 5,641,647 3,594,578 ‐ 3,594,578 14,116,380 (13,852,973) 263,407 503 INFORMATION SERVICES843,690 1,072,358 1,916,048 4,631,231 ‐ 4,631,231 4,641,865 965,000 5,606,865 940,414 940,414 504 FACILITIES706,922 447,167 1,154,089 4,922,003 32,322 4,954,325 4,918,001 197,715 5,115,716 992,698 992,698 505 COMMUNICATIONS327,742 56,227 383,969 992,431 ‐ 992,431 991,430 ‐ 991,430 384,970 384,970 512 HEALTHCARE INSURANCE6,420,432 255,073 6,675,505 12,954,736 ‐ 12,954,736 13,424,573 ‐ 13,424,573 6,205,668 (4,027,372) 2,178,296 522 LEOFF1 RETIREES HEALTHCARE7,221,225 490,638 7,711,863 1,639,699 631,735 2,271,434 1,115,744 ‐ 1,115,744 8,867,553 (223,149) 8,644,404 611 FIREMENS PENSION4,907,478 133,504 5,040,982 468,000 ‐ 468,000 210,475 ‐ 210,475 5,298,507 (5,298,507) ‐ Total Other Funds66,393,332 39,840,331 106,233,663 131,581,710 29,550,259 161,131,969 130,602,249 63,155,699 193,757,948 73,607,684 (31,234,329) 42,373,355 TOTAL ALL FUNDS 79,901,341 43,897,604 123,798,945 244,448,712 29,929,017 274,377,729 243,543,692 66,949,826 310,493,518 87,683,155 (31,413,791) 56,269,364 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 126 of 305 ORDINANCE NO. _______ 4 Exhibit B: 2016 Adjusted Budget Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCEFund 2016 Beg Fund Bal Changes 2016 Adj. Fund Bal 2016 Budgeted Revenue Changes 2016 Adjusted Revenue 2016 Budgeted Expenditure Changes 2016 Adjusted Expenditure Ending Fund Balance Reserved/ Designated Available Fund Balance 000 GENERAL8,505,869 (553,982) 7,951,887 86,749,334 ‐ 86,749,334 86,757,519 ‐ 86,757,519 7,943,702 7,943,702 001 COMMUNITY SERVICES2,022,533 315,734 2,338,267 12,727,828 ‐ 12,727,828 12,727,828 ‐ 12,727,828 2,338,267 2,338,267 003 STREETS1,581,566 398,663 1,980,229 10,447,984 ‐ 10,447,984 10,447,984 ‐ 10,447,984 1,980,229 1,980,229 004 COMMUNITY DEVELOPMENT BLOCK GRANT24,301 64,754 89,055 307,462 ‐ 307,462 295,986 ‐ 295,986 100,531 100,531 005 MUSEUM52,979 12,521 65,500 235,281 ‐ 235,281 235,281 ‐ 235,281 65,500 65,500 009 FARMERS MARKET75,551 29,346 104,897 59,400 ‐ 59,400 63,315 ‐ 63,315 100,982 (100,982) ‐ 011 FIRE AND EMERGENCY SVC HEALTH & WELLNESS55,094 19,471 74,565 25,000 ‐ 25,000 25,000 ‐ 25,000 74,565 (74,565) ‐ 21X GENERAL GOVERNMENT MISC DEBT SVC 1,115,674 355,397 1,471,071 6,248,676 ‐ 6,248,676 6,248,676 ‐ 6,248,676 1,471,071 ‐ 1,471,071 Total General Governmental Funds13,433,567 641,904 14,075,471 116,800,965 ‐ 116,800,965 116,801,589 ‐ 116,801,589 14,074,847 (175,547) 13,899,299 102 ARTERIAL STREETS15,689 (804) 14,885 650,000 ‐ 650,000 650,000 ‐ 650,000 14,885 14,885 108 LEASED CITY PROPERTIES473,815 (247,247) 226,568 768,957 ‐ 768,957 671,979 ‐ 671,979 323,546 323,546 110 SPECIAL HOTEL‐MOTEL TAX155,913 44,235 200,148 265,000 ‐ 265,000 265,000 ‐ 265,000 200,148 200,148 125 ONE PERCENT FOR ART4,821 8,609 13,430 15,000 ‐ 15,000 ‐ ‐ ‐ 28,430 28,430 127 CABLE COMMUNICATIONS DEVELOPMENT285,632 7,458 293,090 97,674 ‐ 97,674 97,674 ‐ 97,674 293,090 293,090 135 SPRINGBROOK WETLANDS BANK669,613 (338,691) 330,922 ‐ ‐ ‐ ‐ ‐ ‐ 330,922 330,922 303 COMMUNITY SERVICES IMPACT MITIGATION1,197,118 127,982 1,325,100 86,500 ‐ 86,500 ‐ ‐ ‐ 1,411,600 1,411,600 304 FIRE IMPACT MITIGATION695,165 80,323 775,488 99,000 ‐ 99,000 250,000 ‐ 250,000 624,488 624,488 305 TRANSPORTATION IMPACT MITIGATION769,685 (99,537) 670,148 216,500 ‐ 216,500 ‐ ‐ ‐ 886,648 886,648 316 MUNICIPAL FACILITIES CIP424,689 (131,273) 293,416 5,103,000 ‐ 5,103,000 5,392,000 ‐ 5,392,000 4,416 4,416 317 CAPITAL IMPROVEMENT327,434 352,172 679,606 6,582,000 ‐ 6,582,000 6,831,590 ‐ 6,831,590 430,016 (400,000) 30,016 326 HOUSING OPPORTUNITY/ECO DEV REVOLVING1,010,599 1,167 1,011,766 ‐ ‐ ‐ ‐ ‐ ‐ 1,011,766 (1,000,000) 11,766 336 NEW LIBRARY DEVELOPMENT57,000 (57,000) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 402 AIRPORT OPERATIONS & CIP 623,969 309,813 933,782 3,473,293 ‐ 3,473,293 3,786,185 ‐ 3,786,185 620,890 (177,896) 442,994 403 SOLID WASTE UTILITY1,044,342 287,851 1,332,193 16,514,320 ‐ 16,514,320 17,144,532 ‐ 17,144,532 701,980 (400,000) 301,980 404 GOLF COURSE SYSTEM & CAPITAL 151,022 (154,602) (3,580) 2,812,793 ‐ 2,812,793 2,303,479 ‐ 2,303,479 505,735 (306,592) 199,143 405 WATER OPERATIONS & CAPITAL 10,565,303 780,044 11,345,347 16,308,371 ‐ 16,308,371 17,894,664 ‐ 17,894,664 9,759,055 (2,864,594) 6,894,461 406 WASTEWATER OPERATIONS & CAPITAL 8,430,756 865,707 9,296,463 26,417,398 ‐ 26,417,398 25,885,356 ‐ 25,885,356 9,828,505 (1,710,405) 8,118,100 407 SURFACE WATER OPERATIONS & CAPITAL 3,366,916 484,893 3,851,809 9,859,250 ‐ 9,859,250 10,026,642 ‐ 10,026,642 3,684,416 (1,117,253) 2,567,164 501 EQUIPMENT RENTAL3,865,586 345,327 4,210,913 5,921,100 ‐ 5,921,100 4,203,192 ‐ 4,203,192 5,928,821 5,928,821 502 INSURANCE12,504,225 1,612,155 14,116,380 3,991,201 ‐ 3,991,201 3,509,594 ‐ 3,509,594 14,597,988 (14,316,191) 281,797 503 INFORMATION SERVICES833,056 107,358 940,414 4,702,271 ‐ 4,702,271 4,712,338 ‐ 4,712,338 930,347 930,347 504 FACILITIES710,924 281,774 992,698 4,930,944 ‐ 4,930,944 4,926,946 ‐ 4,926,946 996,697 996,697 505 COMMUNICATIONS328,743 56,227 384,970 1,027,739 ‐ 1,027,739 1,026,738 ‐ 1,026,738 385,971 385,971 512 HEALTHCARE INSURANCE5,950,595 255,073 6,205,668 14,295,824 ‐ 14,295,824 14,596,149 ‐ 14,596,149 5,905,343 (4,378,845) 1,526,498 522 LEOFF1 RETIREES HEALTHCARE7,745,180 1,122,373 8,867,553 1,662,647 609,560 2,272,207 1,167,553 ‐ 1,167,553 9,972,207 (9,972,207) ‐ 611 FIREMENS PENSION5,165,003 133,504 5,298,507 468,000 ‐ 468,000 200,475 ‐ 200,475 5,566,032 (5,566,032) ‐ Total Other Funds67,372,793 6,234,891 73,607,684 126,268,782 609,560 126,878,342 125,542,086 ‐ 125,542,086 74,943,940 (42,210,014) 32,733,926 TOTAL ALL FUNDS 80,806,360 6,876,795 87,683,155 243,069,747 609,560 243,679,307 242,343,675 ‐ 242,343,675 89,018,787 (42,385,561) 46,633,226 2 year total 79,901,341 487,518,459 30,538,577 518,057,036 485,887,367 66,949,826 552,837,193 89,018,787 (42,385,561) 46,633,226 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 127 of 305 2014 Carry Forward Budget Amendment Detail 1/13 FUND Adopted 2015 Adjustment 2016 Adjustment Amended GENERAL FUND (Fund 0XX) Beginning Fund Balance 13,508,009 4,057,273 ‐ 17,565,282 REVENUES 229,667,966 CED 4 Culture Sustainable Art Grant 11,000 ‐ PD 2012 JAG Grant 12,751 ‐ FES 2014 EMPG Grant 5,281 ‐ CS Highlands to Landing Landscape Maintenance 5,000 ‐ CS Knotweed Control Grant 189,280 ‐ CED CDBG Econ Dev Grant 78,717 ‐ CED CDBG 2014 unspent HRAP to CED 965 ‐ CED CDBG 2014 Program Income amendment. 75,764 ‐ Total Revenue Adjustment 229,667,966 378,758 ‐ 230,046,724 EXPENDITURES 229,743,032 MC Trial Court Improvement Account (TCIA) 37,232 ‐ CW Sunset Park Parcel B Demo 350,000 ‐ CW Increase reserve in RM Fund 1,300,000 ‐ CW Sunset Lane Project Contribution 800,000 ‐ CW LED Streetlights PSE 200,000 ‐ CED Building Abatement 50,000 ‐ CED Transportation Element ‐ Transpo Group contract 89,000 ‐ CED Transportation Element ‐ Henderson, Young, & Co contract 59,430 ‐ CED Transportation Element ‐ BERK contract 4,500 ‐ CED CNI Grant Application ‐ Deborah Golden contract 28,500 ‐ CED Transfer to Fund 316 for additional Permit Area Reconfiguration costs 100,000 ‐ CED 4 Culture Sustainable Art Grant 11,500 ‐ PD Police Youth Program 17,590 ‐ PD 2012 JAG Grant 12,751 ‐ PD Federal Seizure ‐ Justice/Treasury 15,055 ‐ PD State Seizure funds 58,626 ‐ FES Heart Month 6,000 ‐ FES Toughbook purchase from 2014 EM local budget 2,500 ‐ FES 2014 EMPG Grant 5,281 ‐ CS 2014 balance of admin travel & training expenses for 2015 use. 15,075 ‐ CS "I CANN" program 2,438 ‐ CS Clam Lights 2,000 ‐ CS 4th of July 28,000 ‐ CS Maple Valley Highway landscape maintenance 30,000 ‐ CS Rainier landscape UB transferred from Transportation 10,500 ‐ CS Contract Arborist 60,000 ‐ CS Rainier landscape maintenance full year rather than 1/2 year. 10,000 ‐ CS Highlands to Landing Landscape Maintenance 5,000 ‐ CS Knotweed Control Grant 160,703 ‐ PW Signal Improvements 70,000 ‐ PW Communication, Sign, and Marking Supplies 37,000 ‐ PW Traffic Counts 25,000 ‐ PW Digital Plotter 30,000 ‐ PW Street Maintenance CF Small Tools/Minor Equipment 5,000 ‐ CED CDBG 155,446 ‐ Total Expenditure Adjustment 229,743,032 3,794,127 ‐ 233,537,159 Ending Fund Balance 13,432,943 641,904 ‐ 14,074,847 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 128 of 305 2014 Carry Forward Budget Amendment Detail 2/13 ARTERIAL STREET FUND (Fund 102) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 15,689 (804) 14,885 REVENUES 1,290,000 Total Revenue Adjustment 1,290,000 ‐ ‐ 1,290,000 EXPENDITURES 1,290,000 Total Expenditure Adjustment 1,290,000 ‐ ‐ 1,290,000 Ending Fund Balance 15,689 (804) ‐ 14,885 LEASED FACILITIES FUND (Fund 108) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 368,261 (247,247) 121,014 REVENUES 1,537,914 Total Revenue Adjustment 1,537,914 ‐ ‐ 1,537,914 EXPENDITURES 1,335,382 Total Expenditure Adjustment 1,335,382 ‐ ‐ 1,335,382 Ending Fund Balance 570,793 (247,247) ‐ 323,546 HOTEL/MOTEL TAX (Fund 110) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 135,913 83,177 219,090 REVENUES 530,000 Total Revenue Adjustment 530,000 ‐ ‐ 530,000 EXPENDITURES 510,000 = EXE Renton Community Marketing Campaign 38,942 ‐ Total Expenditure Adjustment 510,000 38,942 ‐ 548,942 Ending Fund Balance 155,913 44,235 ‐ 200,148 ONE PERCENT FOR ARTS (Fund 125) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 92,771 8,609 101,380 REVENUES 30,000 Total Revenue Adjustment 30,000 ‐ ‐ 30,000 EXPENDITURES 102,950 Total Expenditure Adjustment 102,950 ‐ ‐ 102,950 Ending Fund Balance 19,821 8,609 ‐ 28,430 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 129 of 305 2014 Carry Forward Budget Amendment Detail 3/13 CABLE COMMUNICATIONS (Fund 127) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 285,632 27,458 313,090 REVENUES 195,348 = Total Revenue Adjustment 195,348 ‐ ‐ 195,348 EXPENDITURES 195,348 EXE Broadcast Systems Upgrade 20,000 ‐ Total Expenditure Adjustment 195,348 20,000 ‐ 215,348 Ending Fund Balance 285,632 7,458 ‐ 293,090 SPRINGBROOK WETLANDS BANK (Fund 135) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 669,613 (338,691) 330,922 REVENUES ‐ = Total Revenue Adjustment ‐ ‐ ‐ ‐ EXPENDITURES ‐ Total Expenditure Adjustment ‐ ‐ ‐ ‐ Ending Fund Balance 669,613 (338,691) ‐ 330,922 IMPACT MITIGATION FUNDS (Fund 303, 304, 305) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 2,705,968 303,768 3,009,736 REVENUES 804,000 Total Revenue Adjustment 804,000 ‐ ‐ 804,000 EXPENDITURES 696,000 PW S 7th St 120,000 ‐ PW SW 27th St 95,000 ‐ PW Carr Rd Improv (20,000) ‐ Total Expenditure Adjustment 696,000 195,000 ‐ 891,000 Ending Fund Balance 2,813,968 108,768 ‐ 2,922,736 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 130 of 305 2014 Carry Forward Budget Amendment Detail 4/13 MUNICIPAL CIP FUND (Fund 316) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 446,689 4,047,297 4,493,986 REVENUES 8,447,000 CS Transfer from CED for additional Permit Area Reconfiguration costs 100,000 ‐ CS Sunset Park Parcel B Demo 350,000 ‐ CED WA Dept of Commerce 199,685 ‐ CS Riverview Bridge Replacement 724,460 ‐ Total Revenue Adjustment 8,447,000 1,374,145 ‐ 9,821,145 EXPENDITURES 8,758,000 CED West Hill Comm Project Pass Through 199,685 ‐ CED Highlands Subarea Long Range Plan 95,094 ‐ CED South Lake Washington Long Range Plan 13,000 ‐ CS Pathway Sidewalk Patio Boardwalk Repairs 32,322 ‐ CS Additional Permit Reconfiguration costs. 100,000 ‐ CS Disaster Repairs 200,000 ‐ CS Regis Park Athletic Field Expansion 508,000 ‐ CS Sport Court Repairs 52,458 ‐ CS Parking Lot and Driveway Repairs 69,418 ‐ CS Irrigation Automation & Conservation 15,000 ‐ CS Grant Matching 250,000 ‐ CS Tree Maintenance 171,480 ‐ CS Parks MM‐Light System Upgrades 177,516 ‐ CS Parks MM‐Shoreline and Bank Stabilization 100,000 ‐ CS Parks MM‐Boundary Topographic & Site 12,798 ‐ CS Parks MM‐Landscape Renovation & Repair 4,522 ‐ CS Parks MM‐Structural Reviews & Repairs 18,000 ‐ CS King County Prop 2 CAP EXP LEVY FUND 457,846 ‐ CS Accessible Playground 13,803 ‐ CS Riverview Bridge Replacement 806,436 ‐ CS Sunset EIS Park ‐ Land 305,619 ‐ CS Sunset 8 Duplex Demo 350,000 ‐ CS Sunset EIS Park ‐ Improvements 310,685 ‐ CS Coulon Park Tennis Courts Refurbishment 90,720 ‐ CS Coulon Park Lighting Repairs 124,216 ‐ CS Coulon Park Turf Replacement 7,405 ‐ CS Coulon Park Paver Replacement 620,661 ‐ CS Coulon Park Dolphins/Camel Logs Replacement 139,688 ‐ CS North Highlands Park Improvements 44,371 ‐ CS Liberty Park Improvements 261,972 ‐ Total Expenditure Adjustment 8,758,000 5,552,715 ‐ 14,310,715 Ending Fund Balance 135,689 (131,273) ‐ 4,416 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 131 of 305 2014 Carry Forward Budget Amendment Detail 5/13 TRANSPORTATION CIP FUND (Fund 317) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 1,434,436 2,625,282 4,059,718 REVENUES 19,749,628 PW Business License & Permits 10,000 ‐ PW NE 31st Street Culvert repair ‐ FEMA grant 734,642 ‐ PW NE 31st Street Culvert repair ‐ WA Military Dept 122,441 ‐ PW Traffic Safety Program ‐ Fed Safety 260,000 ‐ PW Lake WA Blvd: Park to Coulon ‐ Developer Reimburs. 20,000 ‐ PW Sunset Lane ‐ Transfer from general fund 800,000 ‐ PW S 7th St ‐ Rainier Ave to Talbot Rd ‐ Fed STP/CMAQ 329,249 ‐ PW S 7th St ‐ Rainier Ave to Talbot Rd ‐ TIB 302,620 ‐ PW S 7th St ‐ Transfer from Mitigation 120,000 ‐ PW Led Streetlights PSE ‐ PSE Contribution 185,000 ‐ PW Led Streetlights PSE ‐ Transfer from Gen Fund 200,000 ‐ PW Arterial Rehabilitation ‐ SW Grady Way Fed STP 582,545 ‐ PW SW 27th St ‐ Transfer from Mitigation Fund 305 95,000 ‐ PW Logan Ave N Fed STP 344,523 ‐ PW Logan Ave N TIB (169,945) ‐ PW NE 31st St Bridge Replacement ‐ Fed BRAC 225,400 ‐ PW N 27th Pl Culvert Scour Repair ‐ Fed BRAC 84,100 ‐ PW Lake Washington Loop Trail ‐ Fed TPA 162,780 ‐ PW Highlands to Landing ‐ Fed STP 345,258 ‐ PW Sunset Blvd Corridor Fed STP 383,051 ‐ PW Carr Road Improvements ‐ Fed Safety 399,000 ‐ PW Carr Rd Improv ‐ Transfer from Mitigation Fund 305 (20,000) ‐ Total Revenue Adjustment 19,749,628 5,515,664 ‐ 25,265,292 EXPENDITURES 21,106,220 PW NE 31st Street Culvert Repair 80,000 ‐ PW Arterial Circulation Program ‐ Planning 40,000 ‐ PW Bridge Inspection 130,000 ‐ PW Street Overlay ‐ Construction 118,800 ‐ PW Traffic Safety Program 332,000 ‐ PW Lake WA Blvd ‐ Park Coulon ‐ Construction Services 20,000 ‐ PW Sunset Lane ‐ Preliminary Engineering 800,000 ‐ PW Duvall Ave NE ‐ Construction 10,000 ‐ PW Project Dev. & Predesign ‐ Planning 35,000 ‐ PW S 7th St ‐ Rainier to Talbot Rd 826,960 ‐ PW LED Streetlights Conversion ‐ Construction 407,514 ‐ PW LED Streetlights PSE ‐ Construction 555,000 ‐ PW Arterial Rehabilitation 1,173,000 ‐ PW Environmental Monitoring ‐ Construction Services 20,000 ‐ PW SW 27th St/ Strander 700,000 ‐ PW Sunset/Duvall Intersection ‐ Post Const 10,000 ‐ PW Logan Ave N Improvements (163,500) ‐ PW Garden Ave 354,000 ‐ PW NE 31st St Bridge Replacement 288,000 ‐ PW N 27th Pl Culvert Repair 99,000 ‐ PW Rainier Ave 98,000 ‐ PW Sidewalk Rehabilitation 278,000 PW Lake Washington Loop Trail ‐ Preliminary Eng 200,000 ‐ PW Highlands to Landing ‐ Construction 160,000 ‐ PW Sunset Blvd Corridor Imp. Preliminary Eng 718,000 ‐ PW Main Ave S/Downtown Circ. ‐ Preliminary Engineering 150,000 ‐ PW Carr Road Improvements 349,000 ‐ Total Expenditure Adjustment 21,106,220 7,788,774 ‐ 28,894,994 Ending Fund Balance 77,844 352,172 ‐ 430,016 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 132 of 305 2014 Carry Forward Budget Amendment Detail 6/13 HOUSING OPPORTUNITY FUND (Fund 326) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 1,010,599 76,167 1,086,766 REVENUES ‐ Total Revenue Adjustment ‐ ‐ ‐ ‐ EXPENDITURES ‐ CED Housing Opportunity Grants 75,000 ‐ Total Expenditure Adjustment ‐ 75,000 ‐ 75,000 Ending Fund Balance 1,010,599 1,167 ‐ 1,011,766 NEW LIBRARY DEVELOPMENT FUND (Fund 336) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 57,000 15,272,760 15,329,760 REVENUES ‐ Total Revenue Adjustment ‐ ‐ ‐ ‐ EXPENDITURES ‐ CS Big 5 Site 436,374 ‐ CS Highlands Library 8,239,419 ‐ CS Cedar River Library 6,653,967 ‐ Total Expenditure Adjustment ‐ 15,329,760 ‐ 15,329,760 Ending Fund Balance 57,000 (57,000) ‐ ‐ AIRPORT FUND (Fund 402/422) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 233,478 573,343 806,821 REVENUES 6,124,313 PW Lower Blast Fence 921,217 ‐ PW Taxiway Bravo Rehabilitation 314,618 ‐ PW Renton Aerospace Training Center (CSATC) 11,995,889 ‐ PW Wildlife Hazard Assessment 24,260 ‐ PW Master Plan 689,884 ‐ Total Revenue Adjustment 6,124,313 13,945,868 ‐ 20,070,181 EXPENDITURES 6,046,714 PW Air Side/Land Side Separation 20,000 ‐ PW Maint. Dredging/Shoreline Mitigation ‐ Consultant Engineering 35,000 ‐ PW Airport Office Renovation ‐ Stop leaks 76,570 ‐ PW Lower Blast Fence 1,357,445 ‐ PW Taxiway Bravo Rehabilitation 10,000 ‐ PW Pavement Management Program (est) 16,000 ‐ PW Performance Based Navigation (formerly Precision Approach) 25,000 ‐ PW Renton Aerospace Training Center (CSATC) 11,918,238 ‐ PW Wildlife Hazard Assessment 20,456 ‐ PW Master Plan 730,689 ‐ Total Expenditure Adjustment 6,046,714 14,209,398 ‐ 20,256,112 Ending Fund Balance 311,077 309,813 ‐ 620,890 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 133 of 305 2014 Carry Forward Budget Amendment Detail 7/13 SOLID WASTE UTILITY FUND (Fund 403) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 1,257,755 287,851 1,545,606 REVENUES 32,976,046 Total Revenue Adjustment 32,976,046 ‐ ‐ 32,976,046 EXPENDITURES 33,819,672 Total Expenditure Adjustment 33,819,672 ‐ ‐ 33,819,672 Ending Fund Balance 414,129 287,851 ‐ 701,980 GOLF COURSE FUND (Fund 404/424) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 111,691 (154,602) (42,911) REVENUES 5,468,176 Total Revenue Adjustment 5,468,176 ‐ ‐ 5,468,176 EXPENDITURES 4,919,530 Total Expenditure Adjustment 4,919,530 ‐ ‐ 4,919,530 Ending Fund Balance 660,337 (154,602) ‐ 505,735 WATER UTILITY FUND (Fund 405/425 & etc) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 11,030,050 4,842,044 15,872,094 REVENUES 32,581,005 Total Revenue Adjustment 32,581,005 ‐ ‐ 32,581,005 EXPENDITURES 34,632,044 PW Watermain Rehabilitation 700,000 ‐ PW Reservoir recoating 176,000 ‐ PW Maplewood Equipment access & H2S Mitigation 150,000 ‐ PW Highland Water Main Improvements 200,000 ‐ PW Water Treatment Facility Media 200,000 ‐ PW Highlands 435‐Reservoir Replacement 2,536,000 ‐ PW Fluoride Bldg Roof repair 35,000 ‐ PW Wells 1,2,3 Roof repair 65,000 ‐ Total Expenditure Adjustment 34,632,044 4,062,000 ‐ 38,694,044 Ending Fund Balance 8,979,011 780,044 ‐ 9,759,055 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 134 of 305 2014 Carry Forward Budget Amendment Detail 8/13 WASTEWATER UTILITY FUND (Fund 406/416/426) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 7,631,115 3,274,284 10,905,399 REVENUES 53,543,837 PW Talbot Road Sewer Relocation 1,491,423 ‐ Total Revenue Adjustment 53,543,837 1,491,423 ‐ 55,035,260 EXPENDITURES 52,212,154 PW Sanitary Swr Hyd Model 100,000 ‐ PW WW Operations Master Plan 50,000 ‐ PW Airport LS Replacement 50,000 ‐ PW Thunder Hills Interceptor 150,000 ‐ PW Cen. Renton Int Reline/Upsize 500,000 ‐ PW S 132nd St Sewer Extension 50,000 ‐ PW Renton Hill Deep Manhole 100,000 ‐ PW Talbot Road Sewer Relocation 1,500,000 ‐ PW 2015 San. Sewer Repl/Rehab 1,400,000 ‐ PW 2015 San. Sewer Repl/Rehab (150,000) ‐ PW SE 165th St Sanitary Sewer Main Extension 150,000 ‐ Total Expenditure Adjustment 52,212,154 3,900,000 ‐ 56,112,154 Ending Fund Balance 8,962,798 865,707 ‐ 9,828,505 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 135 of 305 2014 Carry Forward Budget Amendment Detail 9/13 SURFACEWATER UTILITY FUND (Fund 407/427) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 3,113,930 4,690,291 7,804,221 REVENUES 21,859,216 PW NPDES ‐ WA DOE Grant 8,540 ‐ PW Cedar River Gravel Removal (Maint. Dredge) Project 2,280,954 ‐ PW Renton Stormwater Manual Update 22,765 ‐ PW Storm System Field Mapping ‐ NPDES Permit 14,338 ‐ PW Hardie Ave S Underpass ‐ SW 7th St Storm System Improvement Project 521,348 ‐ PW Maplewood Creek Basin Storm System Improvements 200,000 ‐ PW Harrington Ave NE Green Connection 750,230 ‐ PW Rainier Ave Stormwater Retrofit Project 140,192 ‐ PW Sunset Terrace Regional Stormwater Facility 942,908 ‐ PW Harrington Ave NE Stormwater Retrofit Project PH 2 40,984 ‐ PW Cedar River 205 Levee Recertification 172,343 ‐ PW Lower Cedar River Habitat Restoration Assessment 150,000 ‐ Total Revenue Adjustment 21,859,216 5,244,602 ‐ 27,103,818 EXPENDITURES 21,773,623 PW Surface Water Utility System Plan 50,000 ‐ PW Small Drainage Projects Program 185,000 ‐ PW Madsen Creek Sedimentation Basin Cleaning 20,000 ‐ PW ACOE 205 Project (Monitoring ‐ O&M) 75,000 ‐ PW Cedar River Gravel Removal (Maint. Dredge) Project 2,017,939 ‐ PW Renton Stormwater Manual Update 5,723 ‐ PW Green River Watershed Forum Ecosystem Restoration Project 20,000 ‐ PW Storm System Field Mapping ‐ NPDES Permit 275,000 ‐ PW Hardie Ave S Underpass ‐ SW 7th St Storm System Improvement Project 3,750,000 ‐ PW Maplewood Creek Basin Storm System Improvements 275,000 ‐ PW NE 5th Pl & Edmonds Ave NE Storm System Improvement Project 100,331 ‐ PW Harrington Ave NE Green Connection 600,000 ‐ PW Rainier Ave Stormwater Retrofit Project 176,311 ‐ PW Sunset Terrace Regional Stormwater Facility 1,300,000 ‐ PW Monroe Ave NE/NE 2nd St Infiltration System 100,000 ‐ PW Stormwater Facility Fencing Project 12,000 ‐ PW Harrington Ave NE Stormwater Retrofit Project PH 2 5,413 ‐ PW Cedar River 205 Levee Recertification 350,000 ‐ PW Lower Cedar River Habitat Restoration Assessment 132,283 ‐ Total Expenditure Adjustment 21,773,623 9,450,000 ‐ 31,223,623 Ending Fund Balance 3,199,523 484,893 ‐ 3,684,416 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 136 of 305 2014 Carry Forward Budget Amendment Detail 10/13 EQUIPMENT RENTAL FUND (Fund 501) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 3,608,097 1,702,222 5,310,319 REVENUES 11,685,636 PW New mower for Street Maintenance 14,500 ‐ Total Revenue Adjustment 11,685,636 14,500 ‐ 11,700,136 EXPENDITURES 9,710,239 PW New mower for Street Maintenance 14,500 ‐ PW Street Sweeper, E118A/Pool25 275,000 ‐ PW 1 Ton Svc Body, D134/Pool27 66,895 ‐ PW Spray Unit, P116/Pool31 15,000 ‐ PW Pickup Compact, C176/Pool31 30,000 ‐ PW Pickup Compact, C190/Pool31 30,000 ‐ PW Pickup Compact, C198/Pool31 30,000 ‐ PW Pickup Compact, C203/Pool31 30,000 ‐ PW Pickup Compact, C183/Pool32 30,000 ‐ PW Aid Unit Med Duty, F072/Pool40 250,000 ‐ PW Firetruck, F057/Pool40 500,000 ‐ PW Replacement of E098, Pool23 Thermal Marking Machine & Trailer 100,000 ‐ Total Expenditure Adjustment 9,710,239 1,371,395 ‐ 11,081,634 Ending Fund Balance 5,583,494 345,327 ‐ 5,928,821 INSURANCE FUND (Fund 502) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 11,757,156 312,155 12,069,311 REVENUES 8,332,848 CW Fully fund 4% Rainy Day and 8% Catastrophic Reserves 1,000,000 ‐ CW Start funding Annexation Sales Tax Credit Elimination reserve 300,000 ‐ Total Revenue Adjustment 8,332,848 1,300,000 ‐ 9,632,848 EXPENDITURES 7,104,171 Total Expenditure Adjustment 7,104,171 ‐ ‐ 7,104,171 Ending Fund Balance 12,985,833 1,612,155 ‐ 14,597,988 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 137 of 305 2014 Carry Forward Budget Amendment Detail 11/13 INFORMATION SERVICES FUND (Fund 503) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 843,690 1,072,358 1,916,048 REVENUES 9,333,502 Total Revenue Adjustment 9,333,502 ‐ ‐ 9,333,502 EXPENDITURES 9,354,203 AS PCs, Printer, Scanners, Copiers 76,000 ‐ AS Mobile Device Management 10,000 ‐ AS UPS & Batteries 15,000 ‐ AS Servers 25,000 ‐ AS Storage 30,000 ‐ AS Data Backup/Restore systems 20,000 ‐ AS Office 365/Exchange pilot 9,000 ‐ AS Virtual Desktop Pilot 15,000 ‐ AS eMail archive Sys replacement 35,000 ‐ AS Disaster Recover Site Development 15,000 ‐ AS Copiers 10,000 ‐ AS Wiring (Fiber/copper) 80,000 ‐ AS Systems SW monitoring and management 20,000 ‐ AS Communication/Phone systems 20,000 ‐ AS Add'l licenses, Applications, Services 70,000 ‐ AS Asset Management / Workorder 80,000 ‐ AS Records Management system 55,000 ‐ AS General SW/Application 25,000 ‐ AS IT Strategic Plan 70,000 ‐ AS Website/Online Services enhancement 45,000 ‐ AS Mobile Application Systems/Services 20,000 ‐ AS Financial SW upgrades/enhancements 7,300 ‐ AS Energov Permitting System 70,000 ‐ AS Equipment Module 11,800 ‐ AS System Upgrade 20,000 ‐ AS Add'l Licenses/Modules 20,000 ‐ AS Asset Management System 7,400 ‐ AS Misc SW/HW 9,300 ‐ AS Onboarding System/Services 11,700 ‐ AS SpringBrook enhancements 10,000 ‐ AS Capital Project Management system 30,000 ‐ AS City Works Pilot 22,500 ‐ Total Expenditure Adjustment 9,354,203 965,000 ‐ 10,319,203 Ending Fund Balance 822,989 107,358 ‐ 930,347 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 138 of 305 2014 Carry Forward Budget Amendment Detail 12/13 FACILITIES SERVICES FUND (Fund 504) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 706,922 447,167 1,154,089 REVENUES 9,852,947 CS Pathway Sidewalk Patio Boardwalk Repairs 32,322 ‐ Total Revenue Adjustment 9,852,947 32,322 ‐ 9,885,269 EXPENDITURES 9,844,946 CS Pathway Sidewalk Patio Boardwalk Repairs 32,322 ‐ CS FS 11 Generator Upgrade 12,954 ‐ CS FS 16 Windows Replacement 27,000 ‐ CS City Hall Improvements 56,413 ‐ CS Senior Center Roof Replacement 51,244 ‐ CS Installation of conduit for holiday lights ‐ Coulon Park 10,000 ‐ CS City‐wide Exercise Equipment Replacement Donation 7,782 ‐ Total Expenditure Adjustment 9,844,946 197,715 ‐ 10,042,661 Ending Fund Balance 714,923 281,774 ‐ 996,697 COMMUNICATIONS FUND (Fund 505) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 327,742 56,227 383,969 REVENUES 2,020,170 Total Revenue Adjustment 2,020,170 ‐ ‐ 2,020,170 EXPENDITURES 2,018,168 Total Expenditure Adjustment 2,018,168 ‐ ‐ 2,018,168 Ending Fund Balance 329,744 56,227 ‐ 385,971 EMPLOYEE HEALTHCARE INSURANCE FUND (Fund 512) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 6,420,432 255,073 6,675,505 REVENUES 27,250,560 Total Revenue Adjustment 27,250,560 ‐ ‐ 27,250,560 EXPENDITURES 28,020,722 Total Expenditure Adjustment 28,020,722 ‐ ‐ 28,020,722 Ending Fund Balance 5,650,270 255,073 ‐ 5,905,343 RETIREE HEALTHCARE INSURANCE FUND (Fund 522) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 7,221,225 490,638 7,711,863 REVENUES 3,302,346 HR Correct adopted to match GF contribution 631,735 609,560 Total Revenue Adjustment 3,302,346 631,735 609,560 4,543,641 EXPENDITURES 2,283,297 Total Expenditure Adjustment 2,283,297 ‐ ‐ 2,283,297 Ending Fund Balance 8,240,274 1,122,373 609,560 9,972,207 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 139 of 305 2014 Carry Forward Budget Amendment Detail 13/13 FIREMEN'S PENSION FUND (Fund 611) Adopted 2015 Adjustment 2016 Adjustment Amended Beginning Fund Balance 4,907,478 133,504 5,040,982 REVENUES 936,000 Total Revenue Adjustment 936,000 ‐ ‐ 936,000 EXPENDITURES 410,950 Total Expenditure Adjustment 410,950 ‐ ‐ 410,950 Ending Fund Balance 5,432,528 133,504 ‐ 5,566,032 H:\Finance\Budget\1CY\2.Budget Adjustments\2015 Carryforward\2015 Carry Forward Budget Amendment.xlsx 3/18/2015 7e. - Administrative Services Department recommends adopting the 2015 Carry-Page 140 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 2015 Lodging Tax Allocations Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. LTAC 022615 Meeting Minutes Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Cliff Long, x6591 Recommended Action: Council concur Fiscal Impact: Expenditure Required: $ 271,000 Transfer Amendment: $ Amount Budgeted: $ 271,000 Revenue Generated: $ Total Project Budget: $ 271,000 City Share Total Project: $ SUMMARY OF ACTION: The Lodging Tax Advisory Committee met on February 26, 2015, and approved allocation of $271,000 in lodging tax funding for the 2015 Renton Community marketing Campaign and Renton Chamber of Commerce-Renton Visitors Connection. The Community & Economic Development Department recommends approval of this recommended allocation as follows: l $105,000 for Tourism & Economic Development (includes $34,500 in projects from 2014) l $18,000 for Campaign Administration l $58,000 for Direct Funded Visitor Opportunities (eliminated trail map, SAFF at $7,000) l $20,000 for Potential Marketing Opportunities l $70,000 to the Renton Chamber of Commerce Visitor Center Fulfillment STAFF RECOMMENDATION: Approve allocations for the Renton Community Marketing Campaign in the areas of Tourism & Economic Development, Administration, and Potential Opportunities, as well as expenditures related to the proposed additional marketing initiatives, and authorize the Mayor and City Clerk to sign contracts with the Renton Chamber of Commerce and Saunderson Marketing Group. 7f. - Community and Economic Development Department recommends Page 141 of 305 DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:March 17, 2015 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Cliff Long, Economic Development Director (x6591) SUBJECT:Allocation of Lodging Tax Funding for 2015 ISSUE Should money from Lodging Tax funds and Renton Community Marketing Campaign membership contributions be allocated to assist with projects consistent with the City and community’s goals for economic development and marketing? RECOMMENDATION Support the recommendation of the Lodging Tax Advisory Committee to allocate $271,000 in lodging tax funding for the 2015 Renton Community Marketing Campaign and Renton Chamber of Commerce-Renton Visitors Connection. Additionally, staff recommends that the Mayor and City Clerk be allowed to execute contracts with: 1) the Renton Chamber of Commerce to administer the Renton Visitors Connection tourism promotion activities and 2) the Saunderson Marketing Group to assist with the Renton Community Marketing Campaign, and authorize City staff to expend budgeted funds on the proposed additional marketing initiatives outlined below. BACKGROUND SUMMARY The Lodging Tax Advisory Committee met on February 26, 2015, and approved allocation of $271,000 in lodging tax funding for the 2015 Renton Community Marketing Campaign and Renton Chamber of Commerce-Renton Visitors Connection. The Community & Economic Development department recommends this allocation as follows: $105,000 for Tourism & Economic Development (includes $34,500 in projects from 2014) $18,000 for Campaign Administration $58,000 for Direct Funded Visitor Opportunities (eliminated trail map, SAFF at $7,000) 7f. - Community and Economic Development Department recommends Page 142 of 305 Allocation of Lodging Tax Funds Page 2 of 2 March 17, 2015 $20,000 for Potential Marketing Opportunities $70,000 for the Renton Chamber of Commerce Visitor Center Fulfillment These expenditures are consistent with the goals of the City’s Business Plan and Economic Development Strategic Plan, and have the support of the Renton Community Marketing Campaign leadership, which includes leaders of the City, Renton Chamber of Commerce/Renton Visitors Connection, Renton School District, Valley Medical Center and Renton Technical College. cc:Jay Covington, Chief Administrative Officer Iwen Wang, Administrative Services Administrator Terry Higashiyama, Community Services Administrator Chip Vincent, Community & Economic Development Administrator 7f. - Community and Economic Development Department recommends Page 143 of 305 Community & Economic Development Department Lodging Tax Advisory Committee February 26, 2015 12:30 – 2:30 p.m. Renton City Hall 7th Floor Conferencing Center MINUTES The meeting was called to order by Councilmember Palmer, Chair. Committee members in attendance were Chair Marcie Palmer, Brent Camann (Renton Chamber of Commerce), Michael Schabbing (Marriott Hotels), Preeti Shridhar (City of Renton). Also future committee member Katie Hudson (Hilton Garden Inn) attended in advance of her formal appointment by Council. Cliff Long (City of Renton) staffed the meeting. Staff presented the Committee with historical data on collections as well as estimated fund balance and predicted expenditures from the City budget. Staff then presented the requested funding strategy of the Renton Community Marketing Campaign in the areas of Tourism & Economic Development, Administration, and Potential Opportunities. In addition, several Visitor-driven Events were discussed for funding consideration. After discussion, the committee agreed to modify the 2015 Summary of Funding Options as shown: Tourism & Economic Development $105,000 (includes $34,500 in projects from 2014) Campaign Administration $18,000 Direct Funded Visitor Opportunities $58,000 (eliminated trail map, SAFF at $7,000) Potential Marketing Opportunities $20,000 Renton Chamber of Commerce Visitor Center Fulfillment $70,000 Recommendation to City Council: Motion by Mr. Camann, Second by Ms. Shridhar to recommend funding in the amount of $271,000 (as detailed above). Staff agreed to pursue rollover of 2014 unspent funds to complete projects. Committee recommends development of contract language detailing reporting requirements. Committee recommends development of standard application for funding requests in the future that would outline expected visitor impacts. Committee recommends quarterly meetings. Meeting adjourned. 7f. - Community and Economic Development Department recommends Page 144 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Third Lease Amendment to LAG-01-006 with King County Sexual Assault Resource Center (KCSARC) for Space at the 200 Mill Building Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. Lease Amendment Submitting Data: Dept/Div/Board: Community Services Staff Contact: Peter Renner, Facilities Director, Ext. 6605 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ $124,867.50 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $$671,600.50 Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: King County Sexual Assault Resource Center (KCSARC) has been a long-term tenant at the 200 Mill Building and wishes to extend their lease for an additional five-year term. The total rent to be collected during this period will be $704,995.00. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the Lease Amendment with King County Sexual Assault Resource Center in the amount of $704,995 for space at the 200 Mill Building. 7g. - Community Services Department recommends approval of a lease Page 145 of 305 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:March 9, 2015 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Community Services Administrator STAFF CONTACT:Peter Renner, Facilities Director, Ext. 6605 SUBJECT:Third Lease Amendment to LAG-01-006 with King County Sexual Assault Resource Center (KCSARC) for space at the 200 Mill Building Issue: Should the Council authorize the Mayor and City Clerk to sign the Third Lease Amendment with KCSARC for space on the ground floor of the 200 Mill Building? Recommendation: Council authorize the Mayor and City Clerk to sign the Lease Amendment. Background: KCSARC has been leasing the same space from the City in the 200 Mill Building since April of 2001. The original seven-year lease included a substantial tenant improvement (TI) for the space. The monthly rents reflected recovery of these capital costs. In 2004, because KCSARC was encountering revenue shortfalls, a First Amendment to the lease was sought and approved by Council. The amendment provided a rent reduction in exchange for an additional year at the back end of the lease. The new lease end date became March 31, 2010. The lease was extended by the second amendment through March 31, 2015. KSARC wishes to extend the lease for another five years.  The business points of the proposed lease amendment are as follows: o Five-year term with one (1) five-year renewal option. o Rents start at $18.00/sf with periodic increases to a rate of $20.00/sf in the final year. Abated rents for the first three months. o Tenant improvement for carpet, painting, and HVAC system re-balance not to exceed $10.00/ft. (7,421 sf). 7g. - Community Services Department recommends approval of a lease Page 146 of 305 Ed Prince, Council President Members of Renton City Council Page 2 of 2 March 9, 2015 o Jones Lange LaSalle receives $37,105 in brokerage fees and Kidder Mathews is entitled to $18,552.50 per contract, but will discount their fee to $13,552,50. o The total rent to be collected during this five-year lease is $671,600.50. Conclusion: This lease amendment provides the City with continuing cash flow. 7g. - Community Services Department recommends approval of a lease Page 147 of 305 DEPARTMENTOFCOMMUNITYSERVICESThisThirdAmendmenttoLease(the“ThirdAmendment”)isenteredintoasofthis27thdayofFebruary,2015(“EffectiveDate”),byandbetweentheCityofRenton,Washington,anonchartercodecityunderRCW35A,andaWashingtonmunicipalcorporation(“Renton”),andKingCountySexualAssaultResourceCenter,anon-profitcorporationregisteredinWashington(“Tenant”),jointlyreferredtoasthe“Parties”.RecitalsWHEREAS,bythiswrittenamendment,thePartiesmutuallyagreetoamendtheoriginalandexistingLeaseAgreement,andthepreviousmutuallyagreedwrittenamendmentsofthatoriginalandexistingAgreement(witheachamendmentandtheoriginalagreementcollectivelyreferredtoas“Lease”),underwhichTenantleasesthepremisescommonlyknownasSuite10,locatedonthegroundfloorofthe200MillAvenueSouthBuilding,Renton,Washington(the“Building”),enteredintobythePartiesonoraboutOctober25,2001(“OriginalLease”,Reference:LAG#01-006),WHEREAS,pursuanttotheOriginalLease,TenantnowleasesSuite10,whichisapproximately7,421rentablesquarefeetintheBuilding.WHEREAS,LandlordandTenantdesiretoextendtheLeaseforSuite10foratermoffive(5)years.Forthatpurpose,thePartiesagreetoamendSection1(g)oftheLeasetoreflectthisnewLeaseExpirationDateandfurtheramendSection1(i)oftheOriginalLeasetoreflectthenewMinimumMonthlyRent.WHEREAS,Rentonhasagreedtoprovidenewtenantimprovements,andTenantshallworkwithKidderMathews,Landlord’sagent,tofacilitatetheimprovementwork,tobecompletedbyaTenantapprovedcontractorandpricing.TheLeasewillincludeafive-yearoptiontoextendtheTermoftheLeaseAgreement.Thenewtenantimprovementsarelimitedto,andspecifiedinParagraph#3ofthisThirdAmendment.PriorAmendmentstoLAG#01-006Amendment01-04,executedJune15,2004,whichextendedthetermoftheLeasethrough3/31/10andchangedthemonthlyrents.THIRDAMENDMENT(#14-03)TOLAG-01-006CITYOFRENTONandKCSARCBetween7g. - Community Services Department recommends approval of a lease Page 148 of 305 Amendment02-09,executeddatedOctober15,2009,thatextendedthetermoftheleasethrough2/28/2015;changedthemonthlyrents;providedforminortenantimprovements;andprovidedanoptionfora5-yearextension.AmendmentsrelatedtoAmendment14-03NOW,THEREFORE,forgoodandvaluableconsideration,thereceiptandsufficiencyofwhichisacknowledged,thePartiesagreeasfollows:Section1.LeaseSection1(g),entitledExpirationDate,shallbeamendedasfollows:“ExpirationDate”meansFebruary29,2020.Section2.LeaseSection1(i),entitledMinimumMonthlyRent,shallbeamendedasfollows:“MinimumMonthlyRent”meansthefollowingamounts,paidinaccordancewithArticle5oftheLease,asprovidedbythefollowingperiodsduringtheTermofthisLease.PeriodMonthlyAmountMarch1,2015—May15,2015:$0.00permonthMay16,2015—February29,2016:$11,131.50permonth($18.00psf)March1,2016—February28,2017:$11,440.71permonth($18.50psi)March1,2017-February28,2018:$11,749.92permonth($19.00psi)March1,2018—February28,2019:$12,059.13permonth($19.50psi)March1,2019-February29,2020:$12,368.33permonth($20.00psf)SECTION3.LeaseSection14(a),entitledTenantImprovements,shallbedeletedandreplacedbythefollowinglanguage:TenantImprovements.TenantshallacceptthePremisesinan“asis,whereis”condition,exceptingthatTenant,actingthroughtheexistingpropertymanagementagent,KidderMathews,willcauseamutuallyacceptablelicensedcontractortocompletetheImprovementWorkdescribedbelow.TheImprovementWorkshallbecompetitivelybidby7g. - Community Services Department recommends approval of a lease Page 149 of 305 thepropertymanagementagent,KidderMathews,toDavisSchuellerandTalonConstructionInc.eachofwhomshallberequiredtoprovidenottoexceedpricingforthestatedImprovementWorkwhichshallbefundedbytheLandlordinanallowancetotheTenant,equaltotheactualfixedcontractamountplustheamountofanymutuallyapprovedchangeorders(providedthatLandlordshallberequiredtoapprovechangeordersinitiatedbythecontractorunlessthechangeorderisinresponsetoarequestfromTenanttoexpandthescopeoftheImprovementWork).Uponreceiptofthebids,LandlordandTenantshallmutuallyselectthecontractor.TheworktobeperformedbytheContractorshallincludere-balancingoftheHVACsystemservicingthePremises,re-paintingallexistingdrywallsurfacesincluding2-3accentwallcolors,aswellasre-carpetingofthePremiseswithabuildingstandardcarpettileandbaseinacoloranddesignmutuallyapprovedbytheTenantandLandlordpriortoinstallation(the“ImprovementWork”).LandlordshalldisbursetheallowancetoTenantwithinten(10)businessdaysaftertheImprovementWorkiscompletedandiftheallowanceisnotsodisbursed,TenantcanoffsetthecostoftheImprovementWorkagainstthenextpaymentsofrentcomingdue.TheImprovementWorkandanyworkinadditiontotheImprovementWorkshallbesupervisedbyKidderMathews.LandlordshallensurethatKidderMathewswillnotassesstoeitherTenantortheLandlordaconstructionmanagementfee.TenantshallnotberesponsibleforanycostsrelatingtotheImprovementWorkasdefinedherein.IfTenantretainsacontractor,pursuanttoaseparatewrittencontract,tocompleteworkinadditiontotheImprovementWork,Tenantshallpayforsuchworkdirectly.TheImprovementWorkshallbecompletedinthePremisespriortoJuly31,2015,attimesasagreeduponbyLandlordandTenant.AnyworkthatcreatesnoiseorodorsthatcoulddisturborannoyTenantoritsclientsshallbeperformedoutsideofTenant’susualbusinesshours(9:00a.m.to7:00p.m.MondaytoThursdayand9:00a.m.to5:00p.m.onFriday).SECTION4.Leasesection38(b),entitledBroker,shallbedeletedandreplacedbythefollowinglanguage:LandlordandTenantacknowledgethatKidderMathewsrepresentstheLandlordinthistransactionandRobNielsonandHughesMcLaughlinofJonesLangeLaSallerepresenttheTenant.Bothpartiesareawareof,andacknowledge,therealestatelawsinWashington.Uponexecution,LandlordshallpaytoJonesLangeLaSalle,forthebenefitofRobNielsonandHughesMcLaughlinamarketbrokeragefee.Exceptforthebrokerslistedabove,TenantandLandlordeachrepresentandwarranttotheotherthatneitherhashadanydealingsorenteredintoanyagreementswithanyperson,entity,brokerorfinderinconnectionwiththe7g. - Community Services Department recommends approval of a lease Page 150 of 305 negotiationofthisThirdAmendment,andnootherbroker,person,orentityisentitledtoanycommissionorfinder’sfeeinconnectionwiththenegotiationofthisThirdAmendment,andTenantandLandlordeachagreetoindemnify,defendandholdtheotherharmlessfromandagainstanyclaims,damages,costs,expenses,attorneys’feesorliabilityforcompensationorchargeswhichmaybeclaimedbyanysuchbroker,finderorothersimilarpartyofreasonofanydealings,actionsoragreementsoftheindemnifyingparty.SECTION5.LeaseSection43(b),entitledOptiontoExtend,shallbedeletedandreplacedbythefollowinglanguage:SolongasTenantisnotthenindefaultunderthisThirdAmendmentortheLease,afterreceiptofnoticeandexpirationofanyapplicablecureperiod,TenantshallhavetheoptiontoextendthetermoftheLeaseforone(1)additionalfive(5)yearperiodcommencingMarch1,2020,andexpiringFebruary28,2025(the“ExtendedTerm”).ToexerciseitsoptiontoextendthisLeasefortheExtendedTerm,betweenMarch1,2019andJuly31,2019,TenantmustdelivertoLandlord,inaccordancewithSection46(g)oftheLease,awrittennoticefthe“OptionNotice”)exercisingitsoptiontoextend.TheoptiontoextendgrantedtoTenantpursuanttothisSectionispersonaltoTenantandmaynotbeexercisedbyorforthebenefitofanyassigneeofTenant.AllofthetermsandconditionsofthisLeaseandthisThirdAmendmentshallapplyduringtheExtendedTermexcept(i)theMinimumMonthlyRentshallbeanamountmutuallyagreedtobyLandlordandTenantordeterminedbyarbitrationassetforthbelow;(ii)thereshallbenofurtheroptionstoextendorrenewafterthecommencementoftheExtendedTerm,unlessotherwiseagreedatthattimebyandbetweenLandlordandTenant;and(iii)thereshallbenolandlord-providedTenantImprovementsorotherlandlordconcessions(suchasfreeorabatedrentandtenantimprovementorotherallowances)duringtheExtendedTerm,unlessLandlordelectstoofferlandlord-providedTenantImprovementsorotherlandlordconcessionsduringtheExtendedTermprovidedthatifLandlordelectsnottoprovideTenantImprovementsorotherlandlordconcessionsduringtheExtendedTermtheMinimumMonthlyRentshallbeadjustedaccordinglytoreflectthevalueofmarketrateconcessionsandimprovements.WhentheMinimumMonthlyRentfortheExtendedTermisdetermined,whetherbyagreementofthepartiesorpursuanttoarbitrationasprovidedbelow,LandlordandTenantshallenterintoaleaseextensionagreementsettingforththenewMinimumMonthlyRentforthePremisesandsuchothertermsasmaybeapplicable,Ifatthetime7g. - Community Services Department recommends approval of a lease Page 151 of 305 TenantdeliverstheOptionNoticetoLandlord,oratanytimebetweensuchdateandthecommencementdateoftheExtendedTerm,TenantdefaultsunderthisLeaseandfailstocureitsdefaultwithintheapplicablecureperiod,ifany,LandlordmaydeclaretheOptionNoticenullandvoidbywrittennoticetoTenant.TheMinimumMonthlyRentfortheExtendedTermshallbeone-twelfth(1/12th)ofthethen“fairmarketrent”(definedbelow)multipliedbythenumberofrentablesquarefeetinthePremises.Theterm“fairmarketrent”meanstherateperrentablesquarefootperyear(whichmayincludeincreasesduringtheExtendedTermtotheextentincreasesareconsistentwiththencurrentmarketconditions)thataneworrenewing,willing,non-equityTenantwouldpayinanarms-lengthtransactionforthePremises(takingintoaccountanylandlord-providedTenantImprovementsorotherlandlordconcessionsthenavailableinthemarketarea),orforcomparablespaceintheBuilding,ifany,orforcomparablespaceincomparablebuildingsprovidingcomparableservicesinRentonorTukwila,Washington,forleaseshavingafive(5)yearterminallcaseswiththesamebaseyearasthisLease.LandlordandTenantagreethefairmarketrentfortheExtendedTermshallbedeterminedasfollows:a.PromptlyafterLandlordreceivestheOptionNotice,theParties(ortheirdesignatedrepresentatives)shallmeetandattempttoagreeonthefairmarketrentfortheExtendedTerm.lithePartieshavenotagreedonthefairmarketrentfortheExtendedTermwithinonehundredtwenty(120)calendardaysafterLandlordreceivestheOptionNotice,thenunlessotherwiseagreedinwritingbytheparties,themattershallbesubmittedtoarbitrationinaccordancewiththetermsofthefollowingparagraphs.Thelastdayofsuchonehundredtwenty(120)calendardayperiod(asthesamemaybeextendedbythewrittenagreementoftheParties)isreferredtointhisLeaseasthe“ArbitrationCommencementDate”.b.Withinfifteen(15)calendardaysaftertheArbitrationCommencementDate,eachpartyshallprovidetheotherpartywithwrittennotice(a“RentNotice”)ofitsdeterminationoffairmarketrent.Themattershallthenbesubmittedfordecisiontoanarbitrator.Thearbitratorshallbealicensedrealestatebrokeracceptabletobothpartieswhohasbeenactiveoverthefive(5)yearperiodendingontheArbitrationCommencementDateintheleasingofofficepropertiesinRenton,Washington,andhasnotduringthatperiodbeenretainedbyeitherparty.IfLandlordandTenantareunabletoagreeonthearbitratorwithinthirty(30)7g. - Community Services Department recommends approval of a lease Page 152 of 305 calendardaysaftertheArbitrationCommencementDate,eachshallselectabrokerwhoshallbequalifiedunderthesamecriteriasetforthabove,andsonotifytheotherpartyinwritingwithinten(10)calendardaysaftertheendofsuchthirty(30)calendardayperiod.ThetwobrokerssochosenbythePartiesshallthenappointathirdbrokerwhomeetsthequalificationssetforthabovetoactasthearbitratorwithinten(10)calendardaysafterthedateoftheappointmentofthelastappointedbroker.IfthetwobrokerssochosenbythePartiesareunabletoagreeonthearbitratorwithinsuchten(10)calendardayperiod,thearbitratorwillbeappointedbythedirectorfortheequivalent)oftheSeattleofficeofanarbitrationservicewithreasonablearbitrationfeesupontheapplicationofeitherparty.Ifeitherpartyfailstotimelyselectitsbrokerandsonotifytheotherpartyinwritingwithintheforegoingten(10)calendardayperiod,andtheotherpartytimelyselectsitsbroker,thenthebrokerselectedbytheotherpartyshallbethearbitratorfordeterminingfairmarketrentprovidedthatthebrokermustagreeinwritingtoactasaneutralarbitratorandnotasanadvocateforthepartywhoselectedthebroker.c.Withinthirty(30)daysaftertheselectionofthearbitratorpursuantto(b)above,thearbitratorshalldeterminefairmarketrentbyselectingeitherthefairmarkettentstatedinLandlord’sRentNoticeorthefairmarketrentstatedinTenant’sRentNotice.ThedeterminationofthearbitratorshallbelimitedtothesoleissueofwhetherthefairmarkettentspecifiedinLandlord’sRentNoticeorTenant’sRentNoticeisclosesttotheactualfairmarkettentasdeterminedbythearbitrator.ThearbitratorshallhavenopowettoaveragesuchamountsottodesignateafairmarkettentotherthanthatspecifiedineitherLandlord’sRentNoticeorTenant’sRentNotice.U.Bothpartiesmaysubmitanyinformationtothearbitratorforhisorherconsidetation,withcopiestotheothetparty.Thearbitratorshallhavetherighttoconsultexpertsandcompetentauthoritiesforfactualinformationorevidencepertainingtothedetetminationoffairmarketrent.Theatbitratorshallrendethisorherdecisionbywrittennoticetoeachpatty.ThedeterminationofthearbitratorwillbefinalandbindinguponLandlordandTenant.EachpartyshallpaythefeespayabletoitsbrokerandthecostofthethirdarbitratorwillbepaidbyLandlordifthefairmarketrentdeterminedbyarbitrationisthefairmarketrentspecifiedinTenantsRentNoticeandbyTenantifthefair7g. - Community Services Department recommends approval of a lease Page 153 of 305 markettentdeterminedbyArbitrationisthefairmarketrentspecifiedinLandlord’sRentNotice.SECTION6.LeaseSection46,entitledMiscellaneousProvisions,shallbeamendedtoaddanewsubsection,subsection(I),whichshallcontainthefollowinglanguage:(I)BaseYear.EffectiveMarch1,2015,thenewbaseyearshallbeadjustedto2015.Tenantshallpayincreasesinoperatingexpenses,onapro-ratabasis,overandabovethebaseyearamount.SECTION7.LandlordshallnotleaseanyspaceadjacenttothePremisestoathirdpartyunlessanduntilLandlordhasofferedsuchspacetoTenantatthethencurrentfairmarketrent.IfsoofferedbyLandlord,Tenantwillhaveseven(7)businessdaysinwhichtoacceptterms,orrejecttermsfortheadjacentspace.IfTenantrejectsterms,Landlordmayleasetothethirdparty.Separately,ifTenantindicatesthatitisinterestedinleasingtheadjacentspace,LandlordandTenantshallnegotiateingoodfaithforaperiodofthirty(30)daystoamendtheLeasetoincludetheadjacentspace.SECTION8.LandlordshallinstituteexistingandfuturemeasuresthatLandlordfeelsareappropriateandcosteffective,topromotethesafetyandsecurityofthePremisesandbuilding,consistentwithotherOfficeBuildingsintheCityofRenton.ThisshallincludekeepingtheparkingareasandthecommonareasoutsidetheentrancestothePremisesandthebuildingreasonablylitfromdusktodawn.Landlordshalldiscourageovernightsleeping,druguse,graffitiandothermaliciousmischief.Landlordmayelecttoprovide,maintainandoperatesecuritycameras(whichcurrentlyexist)toassistinthisendeavor.Landlordshallremovegraffitiinatimelymanner,andcorrectvandalismpromptly,andTenantshallassistLandlordinnotifyingLandlordofsuchevents,astheyoccur.LandlordshallnotberesponsiblefororactasaguarantorforthesafetyoftheTenantortheTenant’sguests.TenantmaychoosetoemploysecurityiftheTenantbelievesthatsecurityisrequired.SECTION9.AlltermsandconditionsoftheAgreementnotamendedbyAmendment#14-03shallremaininfullforceandeffectandareratifiedandre-confirmed.Totheextentanyterm(s)and/orcondition(s)ofthisaddendumconflictswithanyterm(s)and/orcondition(s)ofthisAmendment14-03,theterm(s)and/orcondition(s)ofthisaddendumshallcontrol.INWITNESSWHEREOF,thePartiesexecutethisThirdAmendmentasoftheEffectiveDate.LANDLORDTheCityofRenton,Washington,aWashingtonMunicipalCorporation7g. - Community Services Department recommends approval of a lease Page 154 of 305 IIBy:_____Its:______TENANTKingCountySexualAssaultResourceCenter,anon-profitcorporationregisteredinWashingtonBy:__________MaryEllhStonExecutiveDirectorSTATEOFWASHINGTONCOUNTYOFKINGyearfirstaboSTATEOFWASICOUNTYOFKING55.Onthis__ _ _ _dayofFebruary,2015,beforeme,aNotaryPublicinandfortheStateofWashington,personallyappearedMARYELLENSTONE,personallyknowntome(orprovedtomeonthebasisofsatisfactoryevidence)tobethepersonwhoexecutedthisinstrument,onoathstatedthatshewasauthorizedtoexecutetheinstrument,andacknowledgeditastheExecutiveDirectorofKINGCOUNTYSEXUALASSAULTRESOURCECENTER,tobethefreeandvoluntaryactanddeedofsaidcorporationfortheusesandpurposesmentionedintheinstrument.INWlTNESgWItth,EOF,IhavehereuntosetmyhandandPUBLICinandforthWahngton,residingatMypointmentexpiresqT201PrintName,Onthis_ _ ___dayof_________________________________________ _ _ _ _ _ _beforeme,aNotaryPublicinandfortheStateofWashington,personallyappeared_____________________________,personallyknowntome(orprovedtomeonthebasisofsatisfactoryevidence)tobethepersonwhoexecutedthisinstrument,onoathstatedthathe/shewasauthorizedtoexecutetheinstrument,and7g. - Community Services Department recommends approval of a lease Page 155 of 305 acknowledgeditasthe_________________________ofTheCityofRenton,Washington,aWashingtonmunicipalcorporationtobethefreeandvoluntaryactanddeedofsaidmunicipalcorporationfortheusesandpurposesmentionedintheinstrument.INWITNESSWHEREOF,Ihavehereuntosetmyhandandofficialsealthedayandyearfirstabovewritten.NOTARYPUBLICinandfortheStateofWashington,residingat___ ___ _ ___ _ ___ _ ___Myappointmentexpires___ _ _ _ __ __ __ __ _ _PrintName7g. - Community Services Department recommends approval of a lease Page 156 of 305 7g. - Community Services Department recommends approval of a lease Page 157 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 5th Lease Addendum with Iron Mountain Information Management (Iron Mountain) for the 4th Floor at Renton City Hall Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. Lease Addendum Submitting Data: Dept/Div/Board: Community Services Staff Contact: Peter Renner, Facilities Director, Ext. 6605 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ 73,936.00 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $964,368.00. Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Iron Mountain has been a tenant at Renton City Hall since March, 2000. They wish to extend their lease for an additional three years. Total rents to be collected during this period will be $964,368.00. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the Lease Amendment with Iron Mountain in the amount of $964,368 for rental of space on the fourth floor at City Hall. 7h. - Community Services Department recommends approval of a lease Page 158 of 305 h:\facilities\facilities director\peter renner\my documents\leasehold\iron mountain\2015\issue paper im 5th amend.doc COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE: March 10, 2015 TO: Ed Prince, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Peter Renner, Facilities Director, Ext. 6605 SUBJECT: Iron Mountain Information Management, Inc. Lease Amendment for Space on the Fourth Floor of Renton City Hall Issue: Should the Council authorize the Mayor and City Clerk to sign Lease Amendment Five to LAG- 00-003 with Iron Mountain Information Management, Inc (IM) for space on the fourth floor of Renton City Hall? Recommendation: Council authorize the Mayor and City Clerk to sign the Lease Amendment. Background:  IM has been leasing the fourth floor of the Renton City Hall since 2000.  The fourth Lease Amendment extended the lease term through May 31, 2015. It is a full service lease.  IM has used the space for a variety of work groups in a mix with their other Puget Sound locations.  IM has strong financials and they are considered a prime tenant.  The business points of the proposed lease amendment are as follows: o Three-year term with one (1) three-year renewal option. o Half of the first month and second months’ rent will be abated; o Rent will be increased to $22.50/sf at inception; to $23.25/sf in the second year; and to $24.00/sf in the third year. o Tenant improvement costs are up to $10,000 ($.70 per foot) and must be used by November 2017. o The total revenue collected in three years, including the state leasehold tax, will be $964,368.00. o Brokerage fees are $42,624.00 to Jones Lang LaSalle ($3 per foot) and per contract, Kidder Mathews will receive $21,312.00. 7h. - Community Services Department recommends approval of a lease Page 159 of 305 Ed Prince, Council President Members of Renton City Council Page 2 March 9, 2015 h:\facilities\facilities director\peter renner\my documents\leasehold\iron mountain\2015\issue paper im 5th amend.doc Conclusion: Iron Mountain has been a very good tenant and this market-based lease amendment provides the City with continuing cash flow with minimal tenant improvement costs and other concessions. c: Jay Covington, Chief Administrative Officer Iwen Wang, Finance & IS Administrator Larry Warren, City Attorney 7h. - Community Services Department recommends approval of a lease Page 160 of 305 DEPARTMENTOFCOMMUNITYSERVICESThisFifthAddendum(the“FifthAmendment”and“Addendum15-05”)toLAG-00-003iseffectiveasofthisdayofFebruary,2015(“EffectiveDate”),byandbetweentheCityofRenton,anon-chartercodecityunderRCW35A,andaWashingtonmunicipalcorporation(“Landlord”),andIronMountainInformationManagement,LLC,aDelawarelimitedliabilitycompany,formerlyIronMountainInformationManagement,Inc.,aDelawarecorporation(“Tenant”),withreferencetothefollowingrecitals.LandlordandLesseearecollectivelyreferredtoasthe“Parties”attimesinthisaddendum.ThePartiesmutuallyagreetoamendtheoriginalleaseagreement(LAG-00-003)(“Lease”),executedonoraboutMarch17,2000,forthepurposeofextendingtheleaseagreementforthepremisescommonlyknownasSuite400locatedonthefourthfloorofRentonCityHallinRenton,Washington.PursuanttotheOriginalLeaseandAmendments,TenantnowleasesSuite400comprisingapproximatelyFourteenThousand,TwoHundredEight(14,208)rentablesquarefeetintheBuilding(the“Premises”)“1,-rn,FIFTHADDENDUM#15-05TOLAG-00-003BetweenCITYOFRENTONandIRONMOUNTAININFORMATIONMANAGEMENT,LLC7h. - Community Services Department recommends approval of a lease Page 161 of 305 PriorAddendatoLAG-00-003:Addendum#00-001:Amongotherthings,thefirstaddendum,datedApril20,2000,modifiedArticle19and22oftheLeaserelatingtoinsuranceprovisions,andconfirmedtheHVACdeliveryconsistentwithArticle16oftheLease;andAddendum#05-002:Amongotherthings,thesecondaddendum,datedMarch3,2005,extendedtheTermoftheLeaseforfiveyears;modifiedtheMinimumMonthlyRent;modifiedSection7(a)oftheLeasetoprovideforaRentExciseTax;replacedSection7(e)andSection9(a)oftheLease;modifiedSection9(d)deletingspecificwordsofthatSection;amendedSection16(a)(ii)withnewleaselanguage;amendedSection37(a)oftheLeasewithnewleaselanguage;amendingLeaseSection41(a);LeaseSection43definednewOptionlanguage;deletedallofLeaseSection44;providedforminorimprovementworkbytheLandlord;andincludedaGuarantyofLease.Addendum#10-003:Amongotherthings,thethirdaddendum,datedMarch9,2010,extendedthetermoftheLeaseforthreeyearsandfivemonths;reducedtheareaofthePremisesby3,653r.s.f.to14,208r.s.f.;modifiedtheMinimumRent;modifiedtheLeasetoremovetherecoveryofOperatingCosts;re-definedTenant’spro-ratashareoftheBuilding;identifiedtenantimprovementstomodifythePremises;andmodifiedtheOptiontoExtendtheLease.Addendum#13-004:Amongotherthings,thefourthaddendumdatedMay20,2013,extendedtheTermoftheLeasefortwoyears;modifiedtheMinimumRenttobepaidduringtheTerm;confirmedTenant’sresponsibilityforexcisetaxesandoperatingexpenserecoveries;definedTenant’sliabilityforpersonalpropertytaxesorrental7h. - Community Services Department recommends approval of a lease Page 162 of 305 incometaxes;re-confirmedTenant’spro-ratashareoftheBuilding;identifiedminortenantimprovementwork;modifiedthetermsoftheOptiontoExtendtheLease;andamendedLeaseSection25(d)concerningtheLease’sAssignment/Sublettingprovisions.NOW,THEREFORE,inconsiderationofthemutualtermsandcovenantspreviouslyexchangedandtobeexchangedinthefuture,thePartiesagreetothefollowingamendments,tobeknownasAddendum#15-005,withalltheunalteredtermsoftheLeaseremaininginfullforceandeffect:SECTION1.Section1oftheLease,FundamentalTerms,subsection1(e),shallbeamendedbythereplacementof“whichisfifteenandtwenty-six/lOOthspercent(15.26%)”withthefollowing:TwelvepointTwenty-ThreePercent(12.23%)SECTION2.Section1oftheLease,FundamentalTerms,subsection1(g),shallbeamendedbythereplacementof“April30,2005”withthefollowing:May31,2018.SECTION3.Section1oftheLease,FundamentalTerms,andmorespecificallysubsection1(h),shallbeamendedwiththefollowinglanguageaddedtotheendof1(h):ThePartiesretaintheauthoritytoextendormodifythisagreementinwritingastheymutuallyagreeandfindnecessaryorbeneficial.SECTION4.Section1oftheLease,FundamentalTerms,specificallythechartor“Period”and“MonthlyAmount”columnsfoundinsubsection(i),shallbedeletedandreplacedwithbyfollowing(withtheLease’sArticle5governingtherentpayments):PeriodMonthlyAmount7h. - Community Services Department recommends approval of a lease Page 163 of 305 $13,320.00eachmonthJune1,2015—July31,2015:($22.50!sq.ft.includingabatement)Aug.1,2015—May31,2016:$26,640.00eachmonth($22.50/sq.ft.)June1,2016—May31,2017:$27,528.00eachmonth($23.25/sq.ft.)June1,2017—May31,2108:$28,416.00peachmonth($24.00/sq.ft.)SECTION5.Section1oftheLease,FundamentalTerms,andmorespecificallysubsection1(r),entitledBroker(s),shallbemodifiedbythedeletionoftheexistinglanguageanditsreplacementwiththefollowinglanguage:“Broker(s)”meansthatasoftheEffectiveDate,unlesschangedinwriting,KidderMathewsrepresentsLandlordinthistransactionandJJSheppardofJonesLangLaSallerepresentsTenant.SECTION6.Section7oftheLease,RealPropertyTaxes,shallbemodifiedbythedeletionofthe7(a)initsentirelyanditsreplacementwiththefollowinglanguage:(a)LimitationsonTaxPayments.TenantwillnotberequiredtopayanypartofRentExciseTaxes,orOperatingCostsabovetheRentthatisoutlinedinSection4immediatelyabove.Tenantshallnotberequiredtopayapro-ratashareoftaxincreasesfortheBuildingiftheLandlordisnotassessedRealEstateTaxes.However,Tenantshallpayanypersonalpropertytaxesoranytaxesimposedduringthetermonrentalincome.SECTION7.Section14oftheLease,TenantImprovementsandAlterations;TradeFixtures,specificallysubsection(a)shallbemodifiedbytheadditionofthefollowinglanguageattheendoftheparagraph:TenantshallacceptthePremisesinan“asis,whereis”conditionfortheExtensionTerm,exceptingthatLandlordwillprovideaTenantImprovementallowancetoTenanttoimprovethePremisesofupto$10,000.00.Tenantshallidentifyandsubmittheimprovementequ.st:.7h. - Community Services Department recommends approval of a lease Page 164 of 305 totheLandlord,specificallyoutliningtheimprovementwork,andLandlord,onlyuponapprovalofwork,andevidenceofpaymentofinvoicesfromTenant,includingappropriatelienreleasesfromthecontractor,shallfundtheTIallowancetoTenantwithinareasonableperiodaftersubmittalfromTenant.ImprovementworkmustbecompletedpriortoNovember30,2017.SECTION8.Section16oftheLease,UtilitiesandServices,specificallysubsection(a),entitledUtilitiesandServicesFurnishedbyLandlord,shallbemodifiedbytheadditionofthefollowinglanguageattheendoftheparagraph:LandlordandTenantfurtheragree,thatTenantshallcontinuetoreimburseLandlordforseparatelymeteredHVACusage.SECTION9.Section25oftheLease,AssignmentandSubletting;TradeFixtures,andspecificallysubsection(b),entitledConsentRequired,shallbemodifiedbytheadditionofthefollowinglanguageattheendoftheparagraph:Notwithstandingtheforegoing,TenantmayassigntheLeaseorsubletanypartorallofthePremisestoanaffiliate,subsidiaryorrelatedentitywithLandlord’spriorwrittenconsent,whichconsentshallnotbeunreasonablywithheldordelayed.Intheeventofsuchassignmentorsublease,TenantshallremainfullyliableundertheLease.Tenantshallreceive100%ofanyRentexchangedbetweenTenantandanaffiliatesubtenant.SECTION10.Section38oftheLease,AgencyDisclosure;Brokers,andspecificallysubsection(b),entitledBrokers,shallbemodifiedbytheadditionofthefollowinglanguageattheendoftheparagraph:BothpartiesareawareofandacknowledgetherealestatelawsiiWashington.UponfullexecutionofthisFifthAmendment,inearly2015,bybothLandlordandTenant,LandlordshallpaytoJonesLangLaSalle,for.’thebenefitofiiSheppard,amarketbrokeragefee.TenantandLandlordeachrepresentandwarranttotheotherthatneitherhashadanydealingsorenteredintoanyagreementswithanyotherperson,entity,brokerorfinder(otherthanKidderMatthews)inconnectionwiththenegotiationofthisFifthAmendment,andnootherbroker,person,or0107h. - Community Services Department recommends approval of a lease Page 165 of 305 entityisentitledtoanycommissionorfinder’sfeeinconnectionwiththenegotiationofthisFifthAmendment,andTenantandLandlordeachagreetoindemnify,defendandholdtheotherharmlessfromandagainstanyclaims,damages,costs,expenses,attorneys’feesorliabilityforcompensationorchargeswhichmaybeclaimedbyanysuchbroker,finderorothersimilarpartyofreasonofanydealings,actionsoragreementsoftheindemnifyingparty.SECTION11.Section42oftheLease,MiscellaneousProvisions,shallbemodifiedbytheadditionofanewsubsection,(I),entitledConfidentiality,containingthefollowinglanguage:TenantagreesnottodisclosethetermsandconditionsofthisFifthAmendmenttoanypersonorentityotherthanitsattorney,including,butnotlimitedtotheothertenantsoftheBuilding.NothingcontainedinthissubsectionshallpreventTenantfromproducingthisFifthAmendmentinalegalproceedingifsuchproductioniscompelledbyasubpoenaorcourtorder.Tenantacknowledgesandagreesthatitshallberesponsibletodefendand/ordefendtheLandlordforanyandalldamagesLandlordmayincurduetoTenant’sbreachofthissubsection.SECTION12.Section42oftheLease,MiscellaneousProvisions,shallbemodifiedbytheadditionofanewsubsection,(m),entitledCapitalization,containingthefollowinglanguage:CapitalizedtermsusedinanyamendmentshallhavethesamemeaningascapitalizedtermsintheLeaseunlessotherwisedefinedorspecified.SECTION13.Section42oftheLease,MiscellaneousProvisions,shallbemodifiedbytheadditionofanewsubsection,(n),entitledAuthoritytoSign,containingINITIALthefollowinglanguage:fREApersonexecutinganydocumentonbehalfoftheoneofthePartiesrepresentsandwarrantsthats/hehastheauthoritytoexecutesuchdocumentonbehalfofthatparty,andthatthepartyhastheauthoritytoenterintoanagreement.7h. - Community Services Department recommends approval of a lease Page 166 of 305 SECTION14.Section42oftheLease,MiscellaneousProvisions,shallbemodifiedbytheadditionofanewsubsection,(o),entitledOptiontoExtend,containingthefollowinglanguage:SolongasTenantisnotthenindefaultunderanyaddendum/amendmentoranytermsoftheOriginalLease,TenantshallhavetheoptiontoextendthetermoftheLeaseforone(1)additionalthree(3)yearperiod,withtheextendedTermcommencingJune1,2018,andexpiringonMay31,2021(the“ExtendedTerm”).Toexercisethisextensionoption,TenantmustdelivertoLandlordandLandlordmustactuallyreceiveawrittennotice(the“OptionNotice”)exercisingitsoptiontoextendnotlessthanseven(7)months,butnotmorethantwelve(12)monthsbeforethethen-currentexpirationdate(thatis,notearlierthanMay31,2017,andnotlaterthanOctober31,2017.TheoptiontoextendgrantedtoTenantpursuanttothissubsectionispersonaltoTenantandTenant’saffiliates,subsidiariesandrelatedentities,andmaynotbeexercisedbyorforthebenefitofanyunrelatedassigneeorsublessee.AllofthetermsandconditionsoftheLease,asamended,shallapplyduringtheExtendedTermexcept(I)theMinimumMonthlyRentshallbeanamountmutuallyagreedtobyLandlordandTenantordeterminedbyarbitrationassetforthbelow;(ii)theExtendedTermshallincludeone(1)additionalthree(3)yearoptiontoextendtheLeaseaftertheexpirationoftheExtendedTerm,unlessotherwiseagreedatthattimebyandbetweenLandlordandTenant;and(iii)thereshallbenoLandlord-providedTenantImprovementsorotherLandlordconcessionsduringtheExtendedTerm,unlessLandlordelectstoofferLandlord-providedTenantImprovementsorotherLandlordconcessionsduringtheExtendedTerm.WhentherentalratefortheExtendedTermisdetermined,whetherbyagreementofthePartiesorpursuanttoarbitrationasprovidedbelow,thePartiesshallenterintoaleaseextensionagreementsettingforththenewMinimumMonthlyRentforthePremisesandsuchothertermsasINITIALmaybeapplicable.AlthoughtherentstructureofaFullyServicedLeaseHEREwithnoOperatingExpensePass-Throughsshallnotbemodified,LandlordreservestherighttoraisetheMinimumMonthlyRentbasedoncomparisonsofothersimilarprojectswithOperatingCostrecoveriesto::.:::reflectFairMarketTerms.IfatthetimeTenantdeliversanOptionNotice:toLandlord,oratanytimebetweensuchdateandthecommencementdateoftheExtendedTerm,TenantdefaultsundertheLeaseandfailsto:cureitsdefaultwithintheapplicablecureperiod,ifany,assetforthinArticle26oftheLease,entitledDefault,LandlordmaydeclaretheOption7h. - Community Services Department recommends approval of a lease Page 167 of 305 NoticenullandvoidbyanywrittenorelectronicnoticetoTenant.TheMinimumMonthlyRentfortheExtendedTermshallbeone-twelfth(1/12th)ofthethen“FairMarketRent”(definedbelow)multipliedbythenumberofrentablesquarefeetinthePremises.Theterm“FairMarketRent”meanstherateperrentablesquarefooteachyear(includingincreasesovertheExtendedTermthencustomaryinthemarket)thatanew,willing,non-equitytenantwouldpayinanarms-lengthtransactionforthePremises(takingintoaccountanyLandlord-providedtenantImprovementsorotherLandlordconcessionsLandlordelectstooffer),orforcomparablespaceintheBuilding,iiany,orforcomparablespaceincomparablebuildingsinRenton,Washington,forleaseshavingasimilartermtotheExtendedTerm.LandlordandTenantagreetheFairMarketRentfortheExtendedTermshallbedeterminedasfollows:a.PromptlyafterLandlordreceivestheOptionNotice,thePatties(ortheirdesignatedrepresentatives)shallmeetandattempttoagreeontheFairMarketRentfortheExtendedTerm.IfthePartieshavenotagreedontheFairMarketRentfortheExtendedTermwithinonehundredtwenty(120)calendardaysafterLandlordreceivestheOptionNotice,thenunlessotherwiseagreedtobythePartiesinwriting,themattershallbesubmittedtoarbitrationinaccordancewiththetermsofthefollowingparagraphs.Thelastdayofsuchonehundredtwenty(120)dayperiod(asthesamemaybeextendedbythewrittenagreementoftheparties)isreferredtoasthe“ArbitrationCommencementDate”.b.Withinfifteen(15)calendardaysaftertheArbitrationCommencementDate,eachpartyshallprovidetheotherpartywithwrittennotice(a“RentNotice”)ofitsdeterminationofFairMarketRent.Themattershallthenbesubmittedfordecisiontoanarbitrator.Thearbitratorshallbealicensedrealestatebrokerwhohasbeenactiveoverthefive(5)yearperiodendingontheArbitrationCommencementDateintheleasingofofficepropertiesintheGreaterSeattlearea,inKingCounty,Washington.IfLandlordandTenantareunabletoagreeonthearbitratorwithinthirty(30)calendardaysaftertheArbitrationCommencementDate,eachshallselectabrokerwhoshallbequalifiedunderthesamecriteriasetforthabove,andsonotifytheotherpartyinwritingwithinten(10)calendardaysaftertheendofsuchthirty(30)dayperiod.ThetwobrokerssochosenbythePartiesshallthenappointthearbitratorwithinten(10)calendardaysafterthedateoftheappointmentofthelastappointedbroker.lithetwobrokerssochosenbythePartiesareINITIALHERE7h. - Community Services Department recommends approval of a lease Page 168 of 305 unabletoagreeonthearbitratorwithinsuchten(10)dayperiod,thearbitratorwillbeappointedbythedirector(ortheequivalent)oftheSeattleofficeoftheAmericanArbitrationAssociationupontheapplicationofeitherparty.Ifeitherpartyfailstotimelyselectitsbrokerandsonotifytheotherpartyinwritingwithintheforegoingten(10)calendardayperiod,andtheotherpartytimelyselectsitsbroker,thenthebrokerselectedbytheotherpartyshallbethesolearbitratorfordeterminingFairMarketRent.c.Withinthirty(30)calendardaysaftertheselectionofthearbitratorpursuantto(b)above,thearbitratorshalldetermineFairMarketRentbyselectingeithertheFairMarketRentstatedinLandlord’sRentNoticeortheFairMarketRentstatedinTenant’sRentNotice.ThedeterminationofthearbitratorshallbelimitedtothesoleissueofwhethertheFairMarketRentspecifiedinLandlord’sRentNoticeorTenant’sRentNoticeisclosesttotheactualFairMarketRentasdeterminedbythearbitrator(s).ThearbitratorshallhavenopowertoaveragesuchamountsortodesignateaFairMarketRentotherthanthatspecifiedineitherLandlord’sRentNoticeorTenant’sRentNotice.d.BothPartiesmaysubmitanyinformationtothearbitratorforhisorherconsideration,withcopiestotheotherparty.ThearbitratorshallhavetherighttoconsultexpertsandcompetentauthoritiesforfactualinformationorevidencepertainingtothedeterminationofFairMarketRent.Thearbitratorshallrenderhisorherdecisionbywrittennoticetoeachparty.ThedeterminationofthearbitratorwillbefinalandbindinguponLandlordandTenant.Thecostofthearbitration(includingthechargesofthebrokerselectedbytheotherparty)willbepaidbyLandlordiitheFairMarketRentdeterminedbyarbitrationistheFairMarketRentspecifiedinTenant’sRentNoticeandbyTenantlitheFairMarketRentdeterminedbyarbitrationistheFairMarketRentspecifiedinLandlord’sRentNotice.INITIALSECTION15.AlltermsandconditionsoftheAgreementnotamendedbythiHEREAddendumshallremaininfullforceandeffectandareratifiedandre-confirmed.Tothe:extentanyterm(s)and/orcondition(s)ofthisaddendumconflictswithanyterm(s.:•:and/orcondition(s)ofthisaddendum/amendment,theterm(s)and/orcondition(s)o. .‘thisaddendum/amendmentshallcontrol.4131107h. - Community Services Department recommends approval of a lease Page 169 of 305 INWITNESSWHEREOF,thePartiesexecutethisFifthAddendumasoftheEffectiveDatewrittenabove.LANDLORDTheCityofRenton,Washington,aWashingtonmunicipalCorporationBy:Its:TENANTIronMountainInformationManagement,LLC,aDelawarelimitedliabilitycompanyBy:z‘JjGerryB.‘Watzke,SenlotVicePtsiUéhGovernmentAffairs,RealEstateLegalServicesIts:andSpecialProjectsINITIALHERESTATEOFJL:COUNTYOF)55.7h. - Community Services Department recommends approval of a lease Page 170 of 305 On_____________________20___,beforeme,,aNotaryPublicinandfortheStateofCalifornia,personallyappeared________________________________________personallyknowntome(orprovedtomeonthebasisofsatisfactoryevidence)tobetheperson(s)whosename(s)is/aresubscribedtothewithininstrumentandacknowledgedtomethathe/she/theyexecutedthesameinhis/her/theirauthorizedcapacity(ies),andthatbyhis/her/theirsignature(s)ontheinstrumenttheperson(s),ortheentityuponbehalfofwhichtheperson(s)acted,executedtheinstrument.Witnessmyhandandofficialseal.NotaryPublicinandforsaidState.‘.STATEOFp,-fs)COUNTYOF_________________:s5.IcertifythatIknoworhavesatisfactoryevidencethat(J.J0k’7-_IC4L.isthepersonwhoappearedbeforemeon-t(2cy,andsaidpersonacknowledgedthathe/3+resignedthisinstrument,onoathstatedthathe/shewaauthorizedtoexecutetheinstrument,andacknowledgeditasthe(title)ctcLAof(entity)IL.1.(4iUatobethefreeandvoluntaryactofsuchpartyfortheusesandpurposesmentionedintheinstrument.WitnessmyhandandofficialsealthisjJdayof_____________________20(.(PrintName)______Residingat_ _ _ ___ _ _MyCommissionExpires:STATEOF_______________________(rss.COUNTYOF_____________________IcertifythatIknoworhavesatisfactoryevidencethatLRY-‘/“‘isthepersonwhoappearedbeforemeon1.!20andsaidpersonacknowledgedthathe/&hesignedthisinstrument,onoathstatedthathe/.hewasauthrizedtoexecutetheinstrument,andacknowledgeditasthe(title)jvQii’Ljc(’of(entity)‘‘‘4,/’wi.1—Zi!fJ1-‘/rl-//%/yCAift?tobethefreeandvoluntaryactofsuchpartyfortheusesandpurposesmentionedintheinstrument.Witnessmyhandandofficialsealthisdayof‘20I./7t/.IC-I.Ic/,7(’(PrintName)ki/ResidingatF:L41t)/MyCommissionExpires:...k%’V/’‘7h. - Community Services Department recommends approval of a lease Page 171 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Support 2015 Transportation Investment Package Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Resolution Submitting Data: Dept/Div/Board: Executive Staff Contact: Preeti Shridhar, Deputy Public Affairs Administrator, x6569 Recommended Action: Council concur. Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The Renton City Council is taking an official position in strong support of a comprehensive transportation investment package, including direct funding, grant funding and financing options for local governments, and urges that in the refinements to a transportation package by the House and in House-Senate negotiations, the Legislature looks to ensure the most expedited construction start time possible for addressing the state’s most congested freeway interchange (I-405/167) and stretch of freeway (I-405 Renton to Bellevue). The Council encourages state lawmakers to approve and enact this package in Olympia. STAFF RECOMMENDATION: Support the 2015 Transportation Investment Package and adopt the resolution. 7i. - Executive Department recommends supporting the 2015 Transportation Page 172 of 305 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, IN STRONG SUPPORT OF A 2015 TRANSPORTATION REVENUE‐AND‐REFORM PACKAGE. WHEREAS, a healthy transportation system is a critical foundation of our state and local economies and our quality of life, as well as our global position as a leader in aerospace and airplane manufacturing and as the nation’s most trade‐dependent state; and WHEREAS, Washington State’s transportation system is suffering from disrepair, with a backlog of maintenance and preservation needs, and data showing that the hours of congestion and delay on critical freeway corridors such as I‐405 are getting significantly worse. The same 13‐mile Tukwila to Bellevue trip which drivers needed 40 minutes to “reliably” complete on time just a few years ago, now requires 50 minutes, and congestion backlogs along I‐405 can be up to 12.5 miles long, according to the Washington State Department of Transportation’s (WSDOT’s) 2014 Congestion Report; and WHEREAS, failing roads and bridges, congested highway corridors, and bottlenecked interchanges undermine the mobility of vehicles, buses, and freight haulers to move people and goods; and WHEREAS, in early 2012, the Connecting Washington Task Force released a report identifying $50 billion in unfunded transportation needs and recommending an investment of $21 billion in funding during the next 10 years for maintenance, preservation, and strategic investments; and WHEREAS, through the passage of ESSB 5987 and ESSB 5988, the Washington State Senate has approved a 16‐year, $14 billion package that makes a very good down payment on 7i. - Executive Department recommends supporting the 2015 Transportation Page 173 of 305 RESOLUTION NO. _______ 2 transportation package investments. The Senate‐approved package also includes eight different reform bills to help ensure the state designs, permits, and builds transportation projects in the most efficient way possible; and WHEREAS, the package provides critical funding for key highway corridor projects throughout the state and, specifically for Renton, most notably a $1.24 billion investment to rebuild the I‐405/State Route 167 interchange and add lane capacity to I‐405 between Renton and Bellevue; and WHEREAS, the transportation package also provides a direct distribution of $375 million over 16 years for Renton and other cities and counties throughout the state to maintain local roadways and transportation systems; and WHEREAS, the package also includes local transportation financing options that will better allow cities and counties to address their backlog of mobility and maintenance needs; and WHEREAS, the transportation package also invests in grant programs vital to cities and counties, including the Transportation Improvement Board (TIB), Freight Mobility Strategic Investment Board (FMSIB), “Complete Streets,” Safe Routes to Schools, and Bicycle‐Pedestrian Safety; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. 7i. - Executive Department recommends supporting the 2015 Transportation Page 174 of 305 RESOLUTION NO. _______ 3 SECTION II. The City Council takes an official position in strong support of a comprehensive and balanced transportation investment package, including direct funding, grant funding, and financing options for local governments. SECTION III. The City Council urges that in the refinements to a transportation package by the House, and in House‐Senate negotiations, the Legislature looks to ensure the most expedited construction start time possible for addressing the state’s most congested freeway interchange (I‐405/167) and stretch of freeway (I‐405 Renton to Bellevue). SECTION IV. The City Council urges the Legislature and the Governor to enact and sign into law a 2015 transportation revenue‐and‐reform package. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2015. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2015. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Lawrence J. Warren, City Attorney RES.1667:3/16/15:scr 7i. - Executive Department recommends supporting the 2015 Transportation Page 175 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Consultant Agreement with Perteet, Inc. for Preliminary Design Services for the Sunset Lane/NE 10th Street Roadway Improvements Project Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. Consultant Agreement Submitting Data: Dept/Div/Board: Public Works Staff Contact: Keith Woolley, Project Manager, (extension 7318) Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ 135,792.00 (Design) Transfer Amendment: $N/A Amount Budgeted: $ 320,000 (2015)Revenue Generated: $N/A Total Project Budget: $ 4,765,000 City Share Total Project: $ 320,000 SUMMARY OF ACTION: This consultant agreement retains the services of Perteet, Inc. for preliminary design of Sunset Lane in the Sunset Area Community redevelopment. The new two-lane roadway will provide access for private development, the new Highlands library and the Sunset Neighborhood Park. This project was added to the City’s 2015-2020 Six-Year Transportation Improvement Program (TIP) by the recently adopted amendment to the TIP. The funding for this preliminary engineering work will be included in the upcoming carry forward and budget adjustment ordinance. This project was added to the City’s 2015-2020 Six-Year Transportation Improvement Program (TIP) by the recently adopted amendment to the TIP. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant agreement with Perteet, Inc. in the amount of $135,792.00 for preliminary design services for the Sunset Lane/NE 10th Street Roadway Improvements Project. 7j. - Transportation Systems Division recommends approval of a consultant Page 176 of 305 PUBlICWORKSDEPARTMENTMEMORANDUMDATE:March23,2015TO:EdPrince,CouncilPresidentMembersofRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmermaC.TninistratorSTAFFCONTACT:KeithWoolley,ProjectManager(Extension7318)SUBJECT:ConsultantAgreementwithPerteet,Inc.forPreliminaryDesignServicesfortheSunsetLane/NE1O’StreetRoadwayImprovementsProjectISSUE:ShouldCouncilauthorizetheMayorandCityClerktoexecuteaconsultantagreementforpreliminarydesignservicesfortheSunsetLane/NE10thStreetRoadwayImprovementsProjectwithPerteet,Inc.?RECOMMENDATION:AuthorizetheMayorandCityClerktoexecuteaconsultantagreementwithPerteet,Inc.intheamountof$135,792.00forpreliminarydesignservicesfortheSunsetLane/NE10thStreetRoadwayImprovementsProject.BACKGROUND:ThisprojectwillreconstructSunsetLaneasatwo-laneroadwayprovidingaccesstothenewHighlandslibrary,theSunsetNeighborhoodParkandnewprivatedevelopment.ThiscontractretainstheservicesofPerteet,Inc.forpreliminarydesignofthisroadway,includingcoordinationwiththeotherabove-mentionedproject.ThisprojectwasaddedtotheCity’s2015-2020Six-YearTransportationImprovementProgram(TIP)bytherecentlyadoptedTIPamendment.Thebudgetforthispreliminaryengineeringworkwillbeincludedintheupcomingcarryforwardandbudgetadjustmentordinance.FundingforthispreliminaryengineeringworkcomesfromCommunityandEconomicDevelopmentDepartmentrevenuesthatweregreaterthanpreviouslybudgeted.cc:DougJacobson,DeputyPWAdministrator—TransportationBobHanson,TransportationDesignManagerKeithWoolley,ProjectManagerJosefHarnden,TransportationAdministrativeAssistantH:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Keith\SunsetLane\300DesignConsultantContract\302ConsultantAgreement\302.3Agreement\302.3.1OriginalContract\lssuePaper(Perteet-SunsetLane).doc7j. - Transportation Systems Division recommends approval of a consultant Page 177 of 305 AgreementNumber:LocalAgencyA&EProfessionalSe,vicesCostPlusFixedFeeConsultantAqreementFirm/OrganizationLegalName(donotusedbas):PerteetInc.AddressRemittoAddress505FifthAvenueS.,Suite300505FifthAvenueS.,Suite300Seattle,WA98104Seattle,WA98104UBINumberFederalTINorSSNNumber601-288-06591-1505037ExecutionDateCompletionDateJanuary31,20161099FormRequiredFederalParticipationUYesNoUYesNoDescriptionofWorkCityofRentonSunsetLane—PreliminaryDesignPhasePreliminaryDesignandDesignReportPhaseTheprojectwillconstructpublicinfrastructureimprovementsrelatedtotheSunsetTerracedevelopmentbyColpittsDevelopmentCompanyontheformerRentonHousingAuthoritysiteQYesNoDBEParticipationTotalAmountAuthorized:$135,792.00UYesNoMBEParticipationUYesNoWBEParticipationManagementReserveFund:UYesNoSBEParticipationMaximumAmountPayable:$135,792.00IndexofExhibitsExhibitAScopeofWorkExhibitBDBEParticipationExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataExhibitDPrimeConsultantCostComputationsExhibitESub-consultantCostComputationsExhibitFTitleVIAssurancesExhibitGCertificationDocumentsExhibitHLiabilityInsuranceIncreaseExhibitIAllegedConsultantDesignErrorProceduresExhibitJConsultantClaimProceduresAgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementRevised10/30/2014Page1of147j. - Transportation Systems Division recommends approval of a consultant Page 178 of 305 THISAGREEMENT,madeandenteredintoasshowninthe“ExecutionDate”boxonpageone(1)ofthisAGREEMENT,betweentheCITYOFRENTON,hereinaftercalledthe“AGENCY”,andthe“Firm/OrganizationName”referencedonpageone(1)ofthisAGREEMENThereinaftercalledthe“CONSULTANT”.WHEREAS,theAGENCYdesirestoaccomplishtheworkreferencedin“DescriptionofWork”onpageone(1)ofthisAGREEMENThereaftercalledthe“SERVICES”,anddoesnothavesufficientstafftomeettherequiredcommitmentandthereforedeemsitadvisableanddesirabletoengagetheassistanceofaCONSULTANTtoprovidethenecessarySERVICES;andWHEREAS,theCONSULTANTrepresentsthattheycomplywiththeWashingtonStateStatutesrelatingtoprofessionalregistration,ifapplicable,andhassignifiedawillingnesstofurnishconsultingservicestotheAGENCY.NOW,THEREFORE,inconsiderationoftheterms,conditions,covenantsandperformancecontainedherein,orattachedandincorporatedandmadeaparthereof,thepartiesheretoagreeasfollows:I.GeneralDescriptionofWorkTheworkunderthisAGREEMENTshallconsistoftheabovedescribedSERVICESashereindefined,andnecessarytoaccomplishthecompletedworkforthisproject.TheCONSULTANTshallfurnishallservices,labor,andrelatedequipmentandifapplicable,sub-consultantsandsubcontractorsnecessarytoconductandcompletetheSERVICESasdesignatedelsewhereinthisAGREEMENT.II.GeneralScopeofWorkTheScopeofWorkandprojectedlevelofeffortrequiredfortheseSERVICESisdetailedinExhibit“A”attachedheretoandbythisreferencemadeapartofthisAGREEMENT.TheGeneralScopeofWorkwasdevelopedutilizingperformancebasedcontractingmethodologies.Ill.GeneralRequirementsAllaspectsofcoordinationoftheworkofthisAGREEMENTwithoutsideagencies,groups,orindividualsshallreceiveadvanceapprovalbytheAGENCY.Necessarycontactsandmeetingswithagencies,groups.and/orindividualsshallbecoordinatedthroughtheAGENCY.TheCONSULTANTshallattendcoordination,progressandpresentationmeetingswiththeAGENCYand/orsuchFederal,State.Community,CityorCountyofficials,groupsorindividualsasmayberequestedbytheAGENCY.TheAGENCYwillprovidetheCONSULTANTsufficientnoticepriortomeetingsrequiringCONSULTANTparticipation.TheCONSULTANTshallprepareamonthlyprogressreport.inaformapprovedbytheAGENCY,whichwilloutlineinwrittenandgraphicalformthevariousphasesandtheorderofperformanceoftheSERVICESinsufficientdetailsothattheprogressoftheSERVICEScaneasilybeevaluated.TheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State,andlocallaws,rules.codes,regulations,andallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage2of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 179 of 305 ParticipationforDisadvantagedBusinessEnterprises(DBE)orSmallBusinessEnterprises(SBE),ifrequired,per49CFRPart26,shallbeshownontheheadingofthisAGREEMENT.IfDBEfirmsareutilizedatthecommencementofthisAGREEMENT,theamountsauthorizedtoeachfirmandtheircertificationnumberwillbeshownonExhibit“B”attachedheretoandbythisreferencemadeapartofthisAGREEMENT.IfthePrimeCONSULTANTisaDBEcertifiedfirmtheymustcomplywiththeCommercialUsefulFunction(CUF)regulationoutlinedintheAGENCY’S“DBEProgramParticipationPlan”andperformaminimumof30%ofthetotalamountofthisAGREEMENT.Itisrecommended,butnotrequired,thatnon-DBEPrimeCONSULTANTSperformaminimumof30%ofthetotalamountofthisAGREEMENT.TheCONSULTANT,onamonthlybasis,isrequiredtosubmitDBEParticipationoftheamountspaidtoallDBEfirmsinvoicedforthisAGREEMENT.AllReports.PS&Ematerials,andotherdatafurnishedtotheCONSULTANTbytheAGENCYshallbereturned.Allelectronicfiles.preparedbytheCONSULTANT,mustmeettherequirementsasoutlinedinExhibit“C”—PreparationandDeliveryofElectronicEngineeringandotherData”.Alldesigns,drawings,specifications,documents,andotherworkproducts,includingallelectronicfiles,preparedbytheCONSULTANTpriortocompletionorterminationofthisAGREEMENTareinstrumentsofservicefortheseSERVICES,andarethepropertyoftheAGENCY.ReusebytheAGENCYorbyothers,actingthroughoronbehalfoftheAGENCYofanysuchinstrumentsofservice,notoccurringasapartofthisSERVICE,shallbewithoutliabilityorlegalexposuretotheCONSULTANT.AnyandallnoticesorrequestsrequiredunderthisAGREEMENTshallbemadeinwritingandsenttotheotherpartyby(i)certifiedmail,returnreceiptrequestedor(ii)byemailorfacsimile,totheaddresssetforthbelow:IftoAGENCY:Name:Agency:Address:City:Email:Phone:Facsimile:IV.TimeforBeginningandCompletionIftoCONSULTANT:Name:Agency:Address:City:Email:Phone:Facsimile:TheCONSULTANTshallnotbeginanyworkunderthetermsofthisAGREEMENTuntilauthorizedinwritingbytheAGENCY.AllworkunderthisAGREEMENTshallbecompletedbythedateshownintheheadingofthisAGREEMENTtitled“CompletionDate”.TheestablishedcompletiontimeshallnotbeextendedbecauseofanydelaysattributabletotheCONSULTANT,butmaybeextendedbytheAGENCYintheeventofadelayattributabletotheAGENCY,orbecauseofunavoidabledelayscausedbyanactofGODorgovernmentalactionsorotherconditionsbeyondthecontroloftheCONSULTANT.ApriorsupplementalAGREEMENTissuedbytheAGENCYisrequiredtoextendtheestablishedcompletiontime.AgreementNumber:KeithWoolleyCityofRenton1055SouthGradyWayRentonState:WAZip:98057kwoolley@rentonwa.gov(425)430-7318(425)430-7376PeterDcBoldtPerteet,Inc.505—5t1Ave.S.,Suite300SeattleState:WAZip:98105peterd@perteet.com(206)436-0515(425)339-6018LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementRevised10/30/2014Page3of147j. - Transportation Systems Division recommends approval of a consultant Page 180 of 305 V.PaymentProvisionsTheCONSULTANTshallbepaidbytheAGENCYforcompletedSERVICESrenderedunderthisAGREEMENTasprovidedhereinafter.SuchpaymentshallbefullcompensationforSERVICESperformedorSERVICESrenderedandforalllabor,materials,supplies,equipment,andincidentalsnecessarytocompleteSERVICES,specifiedinSectionII,“Scopeofwork”.TheCONSULTANTshallconformtoallapplicableportionsof48CFRPart31(www.ecfr.gov).TheestimateinsupportoftheCostPlusFixedFeeamountisattachedheretoasExhibits“D”and“E”andbythisreferencemadepartofthisAGREEMENT.A.ActualCosts:PaymentforallconsultingservicesforthisPROJECTshallbeonthebasisoftheCONSULTANT’Sactualcostplusafixedfee.Theactualcostshallincludedirectsalarycost,indirectcostrate,anddirectnon-salarycosts.1.Direct(RAW)LaborCosts:TheDirect(RAW)LaborCostisthedirectsalarypaidtoprincipals,professional,technical,andclericalpersonnelforthetimetheyareproductivelyengagedinworknecessarytofulfillthetermsofthisAGREEMENT.TheCONSULTANTshallmaintainsupportdatatoverifythedirectsalarycostsbilledtotheAGENCY.2.IndirectCostRate(ICR)Costs:ICRCostsarethosecosts,otherthandirectcosts,whichareincludedassuchonthebooksoftheCONSULTANTinthenormaleverydaykeepingofitsbooks.ProgresspaymentshallbemadeattheICRratesshowninattachedExhibits“D”and“E”ofthisAGREEMENT.TotalICRpaymentshallbebasedonActualCosts.TheAGENCYagreestoreimbursetheCONSULTANTtheactualICRcostsverifiedbyaudit,uptotheMaximumTotalAmountPayable,authorizedunderthisAGREEMENT,whenaccumulatedwithallotherActualCosts.AsummaryoftheCONSULTANTScostestimateandtheICRpercentageisshowninExhibits“D”and“E”,attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheCONSULTANT(primeandallsub-consultants)willsubmittotheAGENCYwithinsix(6)monthsaftertheendofeachfirm’sfiscalyear,anICRscheduleintheformatrequiredbytheAGENCY(costcategory,dollarexpenditures,etc.)forthepurposeofadjustingtheICRrateforbillingsreceivedandpaidduringthefiscalyearrepresentedbytheICRschedule.Itshallbeusedforthecomputationofprogresspaymentsduringthefollowingyearandforretroactivelyadjustingthepreviousyear’sICRcosttoreflecttheactualrate.TheICRschedulewillbesenttoEmail:ConsutlantRates@wsdot.wa.gov.FailuretosupplythisinformationbyeithertheprimeCONSULTANToranyoftheirsub-consultantsshallcausetheAGENCYtowithholdpaymentofthebilledICRcostsuntilsuchtimeastherequiredinformationisreceivedandanoverheadrateforbillingpurposesisapproved.TheAGENCY’sProjectManagerand/ortheFederalGovernmentmayperformanauditoftheCONSULTANT’SbooksandrecordsatanytimeduringregularbusinesshourstodeterminetheactualICRrate,iftheysodesire.3.DirectNon-SalaryCosts:DirectNon-SalaryCostswillbereimbursedattheActualCosttotheCONSULTANT.Thesechargesmayinclude,butarenotlimitedto,thefollowingitems:travel,printing,longdistancetelephone,supplies,computerchargesandfeesofsub-consultants.AirortraintravelwillbewillbereimbursedonlytoeconomyclasslevelsunlessotherwiseapprovedbytheAGENCY.TheCONSULTANTshallcomplywiththerulesandregulationsregardingtravelcosts(excludingair,train,andrentalcarcosts)inaccordancewithWSDOT’sAccountingManualM13-82,Chapter10—TravelRulesandProcedures,andrevisionsthereto.Air,train,andrentalcarcostsshallbereimbursedinaccordancewith48CodeofFederalRegulations(CFR)Part31.205-46“TravelCosts”.ThebillingforDirectNon-SalaryCostsshallincludeanitemizedlistingofthechargesdirectlyidentifiablewiththePROJECT.TheCONSULTANTshallmaintaintheoriginalsupportingdocumentsintheiroffice.CopiesoftheoriginalsupportingdocumentsshallbesuppliedtotheAGENCYuponrequest.AllabovechargesmustbenecessaryfortheservicesprovidedunderthisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage4of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 181 of 305 4.FixedFee:TheFixedFee,whichrepresentstheCONSULTANT’Sprofit,isshowninattachedExhibits“D”and“E”ofthisAGREEMENT.ThisfeeisbasedontheScopeofWorkdefinedinthisAGREEMENTandtheestimatedperson-hoursrequiredtoperformthestatedScopeofWork.IntheeventtheCONSULTANTentersintoasupplementalAGREEMENTforadditionalwork,thesupplementalAGREEMENTmayincludeprovisionsfortheaddedcostsandanappropriateadditionalfee.TheFixedFeewillbeproratedandpaidmonthlyinproportiontothepercentageofworkcompletedbytheCONSULTANTandreportedintheMonthlyProgressReportsaccompanyingthebillings.AnyportionoftheFixedFeeearnedbutnotpreviouslypaidintheprogresspaymentswillbecoveredinthefinalpayment,subjecttotheprovisionsofSectionIXentitled“TerminationofAgreement.”5.ManagementReserveFund(MRF):TheAGENCYmaydesiretoestablishMRFtoprovidetheAgreementAdministratorwiththeflexibilitytoauthorizeadditionalfundstotheAGREEMENTforallowableunforeseencosts,orreimbursingtheCONSULTANTforadditionalworkbeyondthatalreadydefinedinthisAGREEMENT.Suchauthorization(s)shallbeinwritingandshallnotexceedthelesserof$100,000or10%oftheTotalAmountAuthorizedasshownintheheadingofthisAGREEMENT.TheamountincludedfortheMRFisshownintheheadingofthisAGREEMENT.Thisfundmaynotbereplenished.AnychangesrequiringadditionalcostsinexcessoftheMRFshallbemadeinaccordancewithSectionXIII,“ChangesofWork.”B.MaximumTotalAmountPayable:TheMaximumTotalAmountPayablebytheAGENCYtotheCONSULTANTunderthisAGREEMENTshallnotexceedtheamountshownintheheadingofthisAGREEMENT.TheMaximumTotalAmountPayableiscomprisedoftheTotalAmountAuthorized,andtheMRF.TheMaximumTotalAmountPayabledoesnotincludepaymentforExtraWorkasstipulatedinSectionXIII,“ChangesofWork.”NominimumamountpayableisguaranteedunderthisAGREEMENT.C.MonthlyProgressPayments:TheCONSULTANTmaysubmitbillingstotheAGENCYforreimbursementofActualCostsplustheICRandcalculatedfeeonamonthlybasisduringtheprogressofthework.SuchbillingsshallbeinaformatapprovedbytheAGENCYandaccompaniedbythemonthlyprogressreportsrequiredunderSectionIII,“GeneralRequirements”ofthisAGREEMENT.ThebillingswillbesupportedbyanitemizedlistingforeachitemincludingDirect(RAW)Labor,DirectNon-Salary,andallowableICRCoststowhichwillbeaddedtheproratedFixedFee.ToprovideameansofverifyingthebilledDirect(RAW)LaborcostsforCONSULTANTemployees,theAGENCYmayconductemployeeinterviews.Theseinterviewsmayconsistofrecordingthenames,titles,Direct(RAW)Laborrates,andpresentdutiesofthoseemployeesperformingworkonthePROJECTatthetimeoftheinterview.D.FinalPayment:FinalPaymentofanybalanceduetheCONSULTANTofthegrossamountearnedwillbemadepromptlyuponitsverificationbytheAGENCYafterthecompletionoftheworkunderthisAGREEMENT,contingentuponreceiptofallPS&E,plans,maps,notes,reports,electronicdataandotherrelateddocumentswhicharerequiredtobefurnishedunderthisAGREEMENT.AcceptanceofsuchFinalPaymentbytheCONSULTANTshallconstituteareleaseofallclaimsforpayment,whichtheCONSULTANTmayhaveagainsttheAGENCYunlesssuchclaimsarespecificallyreservedinwritingandtransmittedtotheAGENCYbytheCONSULTANTpriortoitsacceptance.SaidFinalPaymentshallnot,however,beabartoanyclaimsthattheAGENCYmayhaveagainsttheCONSULTANTortoanyremediestheAGENCYmaypursuewithrespecttosuchclaims.Thepaymentofanybillingwillnotconstituteagreementastotheappropriatenessofanyitemandatthetimeoffinalaudit;allrequiredadjustmentswillbemadeandreflectedinafinalpayment.IntheeventthatsuchfinalauditrevealsanoverpaymenttotheCONSULTANT,theCONSULTANTwillrefundsuchoverpaymenttotheAGENCYwithinthirty(30)daysofnoticeoftheoverpayment.SuchrefundshallnotconstituteawaiverbytheCONSULTANTforanyclaimsrelatingtothevalidityofafindingbytheAGENCYofoverpayment.TheCONSULTANThastwenty(20)daysafterreceiptofthefinalPOSTAUDITtobegintheappealprocesstotheAGENCYforauditfindings.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage5of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 182 of 305 E.InspectionofCostRecords:TheCONSULTANTandtheirsub-consultantsshallkeepavailableforinspectionbyrepresentativesoftheAGENCY,STATEandtheUnitedStates,foraperiodofsix(6)yearsafterreceiptoffinalpayment,thecostrecordsandaccountspertainingtothisAGREEMENTandallitemsrelatedtoorbearingupontheserecordswiththefollowingexception:ifanylitigation,claimorauditarisingoutof,inconnectionwith,orrelatedtothiscontractisinitiatedbeforetheexpirationofthesix(6)yearperiod,thecostrecordsandaccountsshallberetaineduntilsuchlitigation,claim,orauditinvolvingtherecordsiscompleted.AninterimorpostauditmaybeperformedonthisAGREEMENT.Theaudit,ifanywillbeperformedbytheStateAuditor,WSDOT’sInternalAuditOfficeand/orattherequestoftheAGENCY’SProjectManager.VI.Sub-ContractingTheAGENCYpermitssubcontractsforthoseitemsofSERVICESasshowninExhibit“A”attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheCONSULTANTshallnotsubcontractfortheperformanceofanySERVICEunderthisAGREEMENTwithoutpriorwrittenpermissionoftheAGENCY.Nopermissionforsubcontractingshallcreate,betweentheAGENCYandsub-consultant,anycontractoranyotherrelationship.Compensationforthissub-consultantSERVICESshallbebasedonthecostfactorsshownonExhibit“E”,attachedheretoandbythisreferencemadeapartofthisAGREEMENT.TheSERVICESofthesub-consultantshallnotexceeditsmaximumamountpayableidentifiedineachsub-consultantcostestimateunlessapriorwrittenapprovalhasbeenissuedbytheAGENCY.Allreimbursabledirectlabor,indirectcostrate,directnon-salarycostsandfixedfeecostsforthesub-consultantshallbenegotiatedandsubstantiatedinaccordancewithSectionVI“PaymentProvisions”hereinandshallbememorializedinafinalwrittenacknowledgementbetweentheparties..AllsubcontractsshallcontainallapplicableprovisionsofthisAGREEMENT,andtheCONSULTANTshallrequireeachsub-consultantorsubcontractor,ofanytier,toabidebythetermsandconditionsofthisAGREEMENT.Withrespecttosub-consultantpayment.theCONSULTANTshallcomplywithallapplicablesectionsoftheSTATE’sPromptPaymentlawsassetforthinRCW39.04.250andRCW39.76.011.TheCONSULTANT,sub-recipient,orsub-consultantshallnotdiscriminateonthebasisofrace,color,nationalorigin,orsexintheperformanceofthisAGREEMENT.TheCONSULTANTshallcarryoutapplicablerequirementsof49CFRPart26intheawardandadministrationofDOT-assistedcontracts.FailurebytheCONSULTANTtocarryouttheserequirementsisamaterialbreachofthisAGREEMENT,whichmayresultintheterminationofthisAGREEMENTorsuchotherremedyastherecipientdeemsappropriate.VII.EmploymentandOrganizationalConflictofInterestTheCONSULTANTwarrantsthattheyhavenotemployedorretainedanycompanyorperson.otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,tosolicitorsecurethiscontract,andthatithasnotpaidoragreedtopayanycompanyorperson.otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,anyfee,commission,percentage,brokeragefee,gift,oranyotherconsideration,contingentuponorresultingfromtheawardormakingofthiscontract.Forbreachorviolationofthiswarrant,theAGENCYshallhavetherighttoannulthisAGREEMENTwithoutliabilityor,initsdiscretion.todeductfromtheAGREEMENTpriceorconsiderationorotherwiserecoverthefullamountofsuchfee,commission,percentage.brokeragefee,gift,orcontingentfee.AnyandallemployeesoftheCONSULTANTorotherpersonswhileengagedintheperformanceofanyworkorservicesrequiredoftheCONSULTANTunderthisAGREEMENT,shallbeconsideredemployeesoftheCONSULTANTonlyandnotoftheAGENCY,andanyandallclaimsthatmayariseunderanyWorkmen’sAgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage6of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 183 of 305 CompensationActonbehalfofsaidemployeesorotherpersonswhilesoengaged,andanyandallclaimsmadebyathirdpartyasaconsequenceofanyactoromissiononthepartoftheCONSULTANT’Semployeesorotherpersonswhilesoengagedonanyoftheworkorservicesprovidedtoberenderedherein,shallbethesoleobligationandresponsibilityoftheCONSULTANT.TheCONSULTANTshallnotengage,onafull-orpart-timebasis,orotherbasis,duringtheperiodofthisAGREEMENT,anyprofessionalortechnicalpersonnelwhoare,orhavebeen,atanytimeduringtheperiodofthisAGREEMENT,intheemployoftheUnitedStatesDepartmentofTransportation,ortheAGENCY,exceptregularlyretiredemployees,withoutwrittenconsentofthepublicemployerofsuchpersonifhe/shewillbeworkingonthisAGREEMENTfortheCONSULTANT.VIII.NondiscriminationDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees.sub-consultants,subcontractorsandsuccessorsininterest,agreestocomplywiththefollowinglawsandregulations:•TitleVIoftheCivilRightsActof1964•CivilRightsRestorationActof1987(42U.S.C.Chapter21SubchapterVSection(PublicLaw100-259)2000dthrough2000d-4a)•AmericanswithDisabilitiesActof1990•Federal-aidHighwayActof1973(42U.S.C.Chapter126Section12101et.seq.)(23U.S.C.Chapter3Section324)•23CFRPart200•RehabilitationActof1973•49CFRPart21(29U.S.C.Chapter16SubchapterVSection794)•49CFRPart26•AgeDiscriminationActof1975•RCW49.60.180(42U.S.C.Chapter76Section6101etseq.)InrelationtoTitleVIoftheCivilRightsActof1964,theCONSULTANTisboundbytheprovisionsofExhibit“F”attachedheretoandbythisreferencemadepartofthisAGREEMENT,andshallincludetheattachedExhibit“F”ineverysub-contract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheRegulationsordirectivesissuedpursuantthereto.IX.TerminationofAgreementTherightisreservedbytheAGENCYtoterminatethisAGREEMENTatanytimewithourwithoutcauseuponten(10)dayswrittennoticetotheCONSULTANT.IntheeventthisAGREEMENTisterminatedbytheAGENCYotherthanfordefaultonthepartoftheCONSULTANT,afinalpaymentshallbemadetotheCONSULTANTforactualhourschargedandanyappropriatefixedfeepercentageatthetimeofterminationofthisAGREEMENT,plusanydirectnon-salarycostsincurreduptothetimeofterminationofthisAGREEMENT.NopaymentshallbemadeforanySERVICEScompletedafterten(10)daysfollowingreceiptbytheCONSULTANTofthenoticetoterminate.IftheaccumulatedpaymentmadetotheCONSULTANTpriortoNoticeofTerminationexceedsthetotalamountthatwouldbeduewhencomputedassetforthinparagraphtwo(2)ofthissection,thennofinalpaymentshallbedueandtheCONSULTANTshallimmediatelyreimbursetheAGENCYforanyexcesspaid.IftheservicesoftheCONSULTANTareterminatedbytheAGENCYfordefaultonthepartoftheCONSULTANT,theaboveformulaforpaymentshallnotapply.Intheeventofaterminationfordefault,theamounttobepaidtotheCONSULTANTshallbedeterminedbytheAGENCYwithconsiderationgiventotheactualcostsincurredbytheCONSULTANTinperformingSERVICEStothedateoftermination,theamountofSERVICESoriginallyrequiredwhichwassatisfactorilycompletedtoAgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementRevised10/30/2014Page7of147j. - Transportation Systems Division recommends approval of a consultant Page 184 of 305 dateoftermination,whetherthatSERVICEisinaformoratypewhichisusabletotheAGENCYatthetimeoftermination,thecosttotheAGENCYofemployinganotherfirmtocompletetheSERVICESrequiredandthetimewhichmayberequiredtodoso,andotherfactorswhichaffectthevaluetotheAGENCYoftheSERVICESperformedatthetimeoftermination.Undernocircumstancesshallpaymentmadeunderthissubsectionexceedtheamount,whichwouldhavebeenmadeusingtheformulasetforthinparagraphtwo(2)ofthissection.IfitisdeterminedforanyreasonthattheCONSULTANTwasnotindefaultorthattheCONSULTANT’SfailuretoperformiswithouttheCONSULTANT’Soritsemployee’sdefaultornegligence,theterminationshallbedeemedtobeaterminationfortheconvenienceoftheAGENCY.Insuchanevent,theCONSULTANTwouldbereimbursedforactualcostsandappropriatefixedfeepercentageinaccordancewiththeterminationforotherthandefaultclauseslistedpreviously.TheCONSULTANTshall,within15daysnotifytheAGENCYinwriting,intheeventofthedeathofanymember,partner,orofficeroftheCONSULTANTorthedeathorchangeofanyoftheCONSULTANT’ssupervisoryand/orotherkeypersonnelassignedtotheprojectordisaffiliationofanyprincipallyinvolvedCONSULTANTemployee.TheCONSULTANTshallalsonotifytheAGENCY,inwriting,intheeventofthesaleortransferof50%ormoreofthebeneficialownershipoftheCONSULTANTwithin15daysofsuchsaleortransferoccurring.TheCONSOULTANTshallcontinuetobeobligatedtocompletetheSERVICESunderthetermsofthisAGREEMENTunlesstheAGENCYchoosestoterminatethisAGREEMENTforconvenienceorchoosestorenegotiateanyterm(s)ofthisAGREEMENT.Ifterminationforconvenienceoccurs,finalpaymentwillbemadetotheCONSULTANTassetforthinthesecondandthirdparagraphsofthissection.PaymentforanypartoftheSERVICESbytheAGENCYshallnotconstituteawaiverbytheAGENCYofanyremediesofanytypeitmayhaveagainsttheCONSULTANTforanybreachofthisAGREEMENTbytheCONSULTANT,orforfailureoftheCONSULTANTtoperformSERVICESrequiredofitbytheAGENCY.ForbearanceofanyrightsundertheAGREEMENTwillnotconstitutewaiverofentitlementtoexercisethoserightswithrespecttoanyfutureactoromissionbytheCONSULTANT.X.ChangesofWorkTheCONSULTANTshallmakesuchchangesandrevisionsinthecompleteworkofthisAGREEMENTasnecessarytocorrecterrorsappearingtherein,withoutadditionalcompensationthereof.ShouldtheAGENCYfinditdesirableforitsownpurposestohavepreviouslysatisfactorilycompletedSERVICESorpartsthereofchangedorrevised,theCONSULTANTshallmakesuchrevisionsasdirectedbytheAGENCY.ThisworkshallbeconsideredasExtraWorkandwillbepaidforashereinprovidedunderSectionXIII“ExtraWork”.XI.DisputesAnydisputedissuenotresolvedpursuanttothetermsofthisAGREEMENTshallbesubmittedinwritingwithin10daystotheDirectorofPublicWorksorAGENCYEngineer,whosedecisioninthemattershallhefinalandbindingonthepartiesofthisAGREEMENT;providedhowever,thatifanactionisbroughtchallengingtheDirectorofPublicWorksorAGENCYEngineer’sdecision,thatdecisionshallbesubjecttojudicialreview.IfthepartiestothisAGREEMENTmutuallyagree,disputesconcerningallegeddesignerrorswillbeconductedundertheproceduresfoundinExhibit“J”.IntheeventthateitherpartydeemitnecessarytoinstitutelegalactionorproceedingtoenforceanyrightorobligationunderthisAGREEMENT,thisactionshallbeinitiatedintheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.ThepartiesheretoagreethatallquestionsshallberesolvedbyapplicationofWashingtonlawandthatthepartieshavetherightofappealfromsuchdecisionsoftheSuperiorCourtinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTherebyconsentstothepersonaljurisdictionoftheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage8of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 185 of 305 XII.LegalRelationsTheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State,andlocallaws,rules,codes,regulationsandallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTshalldefend,indemnifyandholdtheStateofWashington(STATE),andtheAGENCYandtheirofficersandemployeesharmlessfromallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromthenegligenceof,orthebreachofanyobligationunderthisAGREEMENTby,theCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable;providedthatnothinghereinshallrequireaCONSULTANTtodefendorindemnifytheSTATEandtheAGENCYandtheirofficersandemployeesagainstandholdharmlesstheSTATEandtheAGENCYandtheirofficersandemployeesfromclaims,demandsorsuitsbasedsolelyuponthenegligenceof,orbreachofanyobligationunderthisAGREEMENTbytheSTATEandtheAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEand/ortheAGENCYmaybelegallyliable;andprovidedfurtherthatiftheclaimsorsuitsarecausedbyorresultfromtheconcurrentnegligenceof(a)theCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTislegallyliable,and(b)theSTATEand/orAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsandorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEandorAGENCYmaybelegallyliable,thedefenseandindemnityobligationshallbevalidandenforceableonlytotheextentoftheCONSULTANT’snegligenceorthenegligenceoftheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.ThisprovisionshallbeincludedinanyAGREEMENTbetweenCONSULTANTandanysub-consultant,subcontractorandvendor,ofanytier.TheCONSULTANTshallalsodefend,indemnify,andholdtheSTATEandtheAGENCYandtheirofficersandemployeesharmlessformallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromtheallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents,proprietaryinformation,know-how,copyrightrightsorinventionsbytheCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsfromwhomtheCONSULTANTmaybelegallyliable,inperformanceoftheWorkunderthisAGREEMENTorarisingoutofanyuseinconnectionwiththeAGREEMENTofmethods,processes,designs,informationorotheritemsfurnishedorcommunicatedtoSTATEand/ortheAGENCY,theiragents,officersandemployeespursuanttotheAGREEMENT;providedthatthisindemnityshallnotapplytoanyallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents,proprietaryinformation,know-how,copyrightrightsorinventionsresultingfromSTATEand/orAGENCY’s,theiragents’,officers’andemployees’failuretocomplywithspecificwritteninstructionsregardinguseprovidedtoSTATEand/orAGENCY,theiragents,officersandemployeesbytheCONSULTANT,itsagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.TheCONSULTANT’SrelationtotheAGENCYshallbeatalltimesasanindependentcontractor.NotwithstandinganydeterminationbytheExecutiveEthicsBoardorothertribunal,theAGENCYmay,initssolediscretion,bywrittennoticetotheCONSULTANTterminatethisAGREEMENTifitisfoundafterduenoticeandexaminationbytheAGENCYthatthereisaviolationoftheEthicsinPublicServiceAct,Chapter42.52RCW;oranysimilarstatuteinvolvingtheCONSULTANTintheprocurementof,orperformanceunder,thisAGREEMENT.TheCONSULTANTspecificallyassumespotentialliabilityforactionsbroughtbytheCONSULTANT’sownemployeesoritsagentsagainsttheSTATEand/orAGENCYand,solelyforthepurposeofthisindemnificationanddefense,theCONSULTANTspecificallywaivesanyimmunityunderthestateindustrialinsurancelaw,Title51RCW.ThiswaiverhasbeenmutuallynegotiatedbetweentheParties.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage9of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 186 of 305 UnlessotherwisespecifiedintheAGREEMENT,theAGENCYshallberesponsibleforadministrationofconstructioncontracts,ifany,ontheproject.Subjecttotheprocessingofanewsolesource,oranacceptablesupplementalAGREEMENT,theCONSULTANTshallprovideOn-CallassistancetotheAGENCYduringcontractadministration.Byprovidingsuchassistance,theCONSULTANTshallassumenoresponsibilityfor:properconstructiontechniques,jobsitesafety,oranyconstructioncontractor’sfailuretoperformitsworkinaccordancewiththecontractdocuments.TheCONSULTANTshallobtainandkeepinforceduringthetermsoftheAGREEMENT,orasotherwiserequired,thefollowinginsurancewithcompaniesorthroughsourcesapprovedbytheStateInsuranceCommissionerpursuanttoTitle48RCW.InsuranceCoverageA.Worker’scompensationandemployer’sliabilityinsuranceasrequiredbytheSTATE.B.CommercialgeneralliabilitywrittenunderISOFormCG00011204oritsequivalentwithminimumlimitsofonemilliondollars($1,000,000)peroccurrenceandtwomilliondollars($2,000,000)intheaggregateforeachpolicyperiod.C.BusinessautoliabilityinsurancewrittenunderISOFormCG00011001orequivalentprovidingcoverageforany“Auto”(SymbolI)usedinanamountnotlessthanonemilliondollar($1,000,000)combinedsinglelimitforeachoccurrence.ExceptingtheWorker’sCompensationInsuranceandanyProfessionalLiabilityInsurance,theSTATEandAGENCY,theirofficers,employees,andagentswillbenamedonallpoliciesofCONSULTANTandanysub-consultantand/orsubcontractorasanadditionalinsured(the“AIs”),withnorestrictionsorlimitationsconcerningproductsandcompletedoperationscoverage.Thiscoverageshallbeprimarycoverageandnon-contributoryandanycoveragemaintainedbytheAIsshallbeexcessover,andshallnotcontributewith,theadditionalinsuredcoveragerequiredhereunder.TheCONSULTANT’sandthesub-consultant’sand/orsubcontractor’sinsurershallwaiveanyandallrightsofsubrogationagainsttheAIs.TheCONSULTANTshallfurnishtheAGENCYwithverificationofinsuranceandendorsementsrequiredbythisAGREEMENT.TheAGENCYreservestherighttorequirecomplete.certifiedcopiesofallrequiredinsurancepoliciesatanytime.AllinsuranceshallbeobtainedfromaninsurancecompanyauthorizedtodobusinessintheStateofWashington.TheCONSULTANTshallsubmitaverificationofinsuranceasoutlinedabovewithinfourteen(14)daysoftheexecutionofthisAGREEMENTto:Name:KeithWoolleyAgency:CityofRentonAddress:1055SouthGradyWayCity:RentonState:WAZip:98057Email:kwoolley@rentonwa.govPhone:(425)430-7318Facsimile:(425)430-7376Nocancellationoftheforegoingpoliciesshallbeeffectivewithoutthirty(30)dayspriornoticetotheAGENCY.TheCONSULTANT’sprofessionalliabilitytotheAGENCY,includingthatwhichmayariseinreferencetosectionIX“TerminationofAgreement”ofthisAGREEMENT,shallbelimitedtotheaccumulativeamountoftheauthorizedAGREEMENTamountoronemilliondollars($1,000,000),whicheverisgreater,unlessthelimitofliabilityisincreasedbytheAGENCYpursuanttoExhibitH.InnocaseshalltheCONSULTANT’sprofessionalliabilitytothirdpartiesbelimitedinanyway.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage10of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 187 of 305 ThepartiesenterintothisAGREEMENTforthesolebenefitoftheparties,andtotheexclusionofanythirdparty,andnothirdpartybeneficiaryisintendedorcreatedbytheexecutionofthisAGREEMENT.TheAGENCYwillpaynoprogresspaymentsunderSectionV“PaymentProvisions”untiltheCONSULTANThasfullycompliedwiththissection.Thisremedyisnotexclusive;andtheAGENCYmaytakesuchotheractionasisavailabletoitunderotherprovisionsofthisAGREEMENT,orotherwiseinlaw.XlII.ExtraWorkA.TheAGENCYmayatanytime,bywrittenorder,makechangeswithinthegeneralscopeoftheAGREEMENTintheSERVICEStobeperformed.B.Ifanysuchchangecausesanincreaseordecreaseintheestimatedcostof,orthetimerequiredfor,performanceofanypartoftheSERVICESunderthisAGREEMENT,whetherornotchangedbytheorder,orotherwiseaffectsanyothertermsandconditionsoftheAGREEMENT,theAGENCYshallmakeanequitableadjustmentinthe(I)maximumamountpayable;(2)deliveryorcompletionschedule,orboth:and(3)otheraffectedtermsandshallmodifytheAGREEMENTaccordingly.C.TheCONSULTANTmustsubmitany“requestforequitableadjustment”.hereafterreferredtoas“CLAIM”,underthisclausewithinthirty(30)daysfromthedateofreceiptofthewrittenorder.However,iftheAGENCYdecidesthatthefactsjustifyit,theAGENCYmayreceiveandactuponaCLAIMsubmittedbeforefinalpaymentoftheAGREEMENT.D.FailuretoagreetoanyadjustmentshallbeadisputeunderthesectionXII“Disputes”clause.However,nothinginthisclauseshallexcusetheCONSULTANTfromproceedingwiththeAGREEMENTaschanged.E.Notwithstandingthetermsandconditionsofparagraphs(A)and(B)above,themaximumamountpayableforthisAGREEMENT,shallnotbeincreasedorconsideredtobeincreasedexceptbyspecificwrittensupplementtothisAGREEMENT.XIV.EndorsementofPlansIfapplicable.theCONSULTANTshallplacetheirendorsementonallplans,estimates,oranyotherengineeringdatafurnishedbythem.XV.FederalandStateReviewTheFederalHighwayAdministrationshallhavetherighttoparticipateintherevieworexaminationoftheSERVICESinprogress.XVI.CertificationoftheConsultantandtheAgencyAttachedheretoasExhibit“G-I(aandb)”aretheCertificationsoftheCONSULTANTandtheAGENCY,Exhibit“G-2”CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters—PrimaryCoveredTransactions,Exhibit“G-3”CertificationRegardingtheRestrictionsandtheUseofFederalFundsforLobbyingandExhibit“G-4”CertificateofCurrentCostorPricingData.Exhibit“G-3”isrequiredonlyinAGREEMENTSoveronehundredthousanddollars($100,000)andExhibit“G-4”isrequiredonlyinAGREEMENTSoverfivehundredthousanddollars(S500,000).TheseExhibitsmustbeexecutedbytheCONSULTANT,andsubmittedwiththemasterAGREEMENT,andreturnedtotheAGENCYattheaddresslistedinsectionIII“GeneralRequirements”priortoitsperformanceofanySERVICESunderthisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage11of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 188 of 305 XVII.CompleteAgreementThisdocumentandreferencedattachmentscontainallcovenants,stipulations,andprovisionsagreeduponbytheparties.Noagent,orrepresentativeofeitherpartyhasauthoritytomake,andthepartiesshallnotbeboundbyorbeliablefor,anystatement,representation,promiseoragreementnotsetforthherein.Nochanges,amendments,ormodificationsofthetermshereofshallbevalidunlessreducedtowritingandsignedbythepartiesasanamendmenttothisAGREEMENT.XVIII.ExecutionandAcceptanceThisAGREEMENTmaybesimultaneouslyexecutedinseveralcounterparts,eachofwhichshallbedeemedtobeanoriginalhavingidenticallegaleffect.TheCONSULTANTdoesherebyratifyandadoptallstatements,representations,warranties,covenants,andAGREEMENTScontainedintheproposal,andthesupportingmaterialsubmittedbytheCONSULTANT,anddoesherebyaccepttheAGREEMENTandagreestoallofthetermsandconditionsthereof.XIX.ProtectionofConfidentialInformationTheCONSULTANTacknowledgesthatsomeofthematerialandinformationthatmaycomeintoitspossessionorknowledgeinconnectionwiththisAGREEMENToritsperformancemayconsistofinformationthatisexemptfromdisclosuretothepublicorotherunauthorizedpersonsundereitherchapter42.56RCWorotherlocal,stateorfederalstatues(“State’sConfidentialInformation”).The“State’sConfidentialInformation”includes,butisnotlimitedto,names,addresses,SocialSecuritynumbers,e-mailaddresses,telephonenumbers,financialprofiles,creditcardinformation,driver’slicensenumbers,medicaldata,lawenforcementrecords(oranyotherinformationidentifiabletoanindividual),STATEandAGENCYsourcecodeorobjectcode,STATEandAGENCYsecuritydata,non-publicSpecifications,STATEandAGENCYnon-publiclyavailabledata,proprietarysoftware,Statesecuritydata,orinformationwhichmayjeopardizeanypartoftheprojectthatrelatestoanyofthesetypesofinformation.TheCONSULTANTagreestoholdtheState’sConfidentialInformationinstrictestconfidenceandnottomakeuseoftheState’sConfidentialinformationforanypurposeotherthantheperformanceofthisAGREEMENT,toreleaseitonlytoauthorizedemployees,sub-consultantsorsubcontractorsrequiringsuchinformationforthepurposesofcarryingoutthisAGREEMENT,andnottorelease,divulge,publish,transfer,sell,disclose,orotherwisemakeitknowntoanyotherpartywithouttheAGENCY’sexpresswrittenconsentorasprovidedbylaw.TheCONSULTANTagreestoreleasesuchinformationormaterialonlytoemployees,sub-consultantsorsubcontractorswhohavesignedanondisclosureAGREEMENT,thetermsofwhichhavebeenpreviouslyapprovedbytheAGENCY.TheCONSULTANTagreestoimplementphysical,electronic,andmanagerialsafeguardstopreventunauthorizedaccesstotheState’sConfidentialInformation.ImmediatelyuponexpirationorterminationofthisAGREEMENT,theCONSULTANTshall,attheAGENCY’soption:(i)certifytotheAGENCYthattheCONSULTANThasdestroyedalloftheState’sConfidentialInformation;or(ii)returnalloftheState’sConfidentialInformationtotheAGENCY;or(iii)takewhateverotherstepstheAGENCYrequiresoftheCONSULTANTtoprotecttheState’sConfidentialInformation.AsrequiredunderExecutiveOrder00-03,theCONSULTANTshallmaintainalogdocumentingthefollowing:theState’sConfidentialInformationreceivedintheperformanceofthisAGREEMENT;thepurpose(s)forwhichtheState’sConfidentialInformationwasreceived;whoreceived,maintainedandusedtheState’sConfidentialInformation;andthefinaldispositionoftheState’sConfidentialInformation.TheCONSULTANT’srecordsshallbesubjecttoinspection,review,oraudituponreasonablenoticefromtheAGENCY.TheAGENCYreservestherighttomonitor,audit,orinvestigatetheuseoftheState’sConfidentialInformationcollected,usedoracquiredbytheCONSULTANTthroughthisAGREEMENT.Themonitoring,auditing.orinvestigatingmayinclude,butisnotlimitedto,saltingdatabases.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage12of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 189 of 305 ViolationofthissectionbytheCONSULTANToritssub-consultantsorsubcontractorsmayresultinterminationofthisAGREEMENTanddemandforreturnofallState’sConfidentialInformation,monetarydamages,orpenalties.ItisunderstoodandacknowledgedthattheCONSULTANTmayprovidetheAGENCYwithinformationwhichisproprietaryand/orconfidentialduringthetermofthisAGREEMENT.ThepartiesagreetomaintaintheconfidentialityofsuchinformationduringthetermofthisAGREEMENTandafterwards.Allmaterialscontainingsuchproprietaryand/orconfidentialinformationshallbeclearlyidentifiedandmarkedas“Confidential”andshallbereturnedtothedisclosingpartyattheconclusionoftheSERVICESunderthisAGREEMENT.TheCONSULTANTshallprovidetheAGENCYwithalistofallinformationandmaterialsitconsidersconfidentialand/orproprietaryinnature:(a)atthecommencementofthetermofthisAGREEMENT;or(b)assoonassuchconfidentialorproprietarymaterialisdeveloped.“Proprietaryand/orconfidentialinformation”isnotmeanttoincludeanyinformationwhich,atthetimeofitsdisclosure:(i)isalreadyknowntotheotherparty;(ii)isrightfullydisclosedtooneofthepartiesbyathirdpartythatisnotactingasanagentorrepresentativefortheotherparty;(iii)isindependentlydevelopedbyorfortheotherparty;(iv)ispubliclyknown;or(v)isgenerallyutilizedbyunaffiliatedthirdpartiesengagedinthesamebusinessorbusinessesastheCONSULTANT.ThepartiesalsoacknowledgethattheAGENCYissubjecttoWashingtonStateandfederalpublicdisclosurelaws.Assuch,theAGENCYshallmaintaintheconfidentialityofallsuchinformationmarkedproprietaryand/orconfidentialorotherwiseexempt,unlesssuchdisclosureisrequiredunderapplicablestateorfederallaw.Ifapublicdisclosurerequestismadetoviewmaterialsidentifiedas“Proprietaryand/orconfidentialinformation”orotherwiseexemptinformation,theAGENCYwillnotifytheCONSULTANToftherequestandofthedatethatsuchrecordswillbereleasedtotherequesterunlesstheCONSULTANTobtainsacourtorderfromacourtofcompetentjurisdictionenjoiningthatdisclosure.IftheCONSULTANTfailstoobtainthecourtorderenjoiningdisclosure,theAGENCYwillreleasetherequestedinformationonthedatespecified.TheCONSULTANTagreestonotifythesub-consultantofanyAGENCYcommunicationregardingdisclosurethatmayincludeasub-consultant’sproprietaryand/orconfidentialinformation.TheCONSULTANTnotificationtothesub-consultantwillincludethedatethatsuchrecordswillbereleasedbytheAGENCYtotherequesterandstatethatunlessthesub-consultantobtainsacourterorderfromacourtofcompetentjurisdictionenjoiningthatdisclosuretheAGENCYwillreleasetherequestedinformation.IftheCONSULTANTand/orsub-consultantfailtoobtainacourtorderorotherjudicialreliefenjoiningtheAGENCYbythereleasedate,theCONSULTANTshallwaiveandreleaseandshallholdharmlessandindemnifytheAGENCYfromallclaimsofactualorallegeddamages,liabilities,orcostsassociatedwiththeAGENCY’ssaiddisclosureofsub-consultants’information.XX.RecordsMaintenanceDuringtheprogressoftheWorkandSERVICESprovidedhereunderandforaperiodofnotlessthansix(6)yearsfromthedateoffinalpaymenttotheCONSULTANT,theCONSULTANTshallkeep,retainandmaintainall“documents”pertainingtotheSERVICESprovidedpursuanttothisAGREEMENT.Copiesofall“documents”pertainingtotheSERVICESprovidedhereundershallbemadeavailableforreviewattheCONSULTANT’splaceofbusinessduringnormalworkinghours.Ifanylitigation,claimorauditiscommenced,theCONSULTANTshallcooperatewithAGENCYandassistintheproductionofallsuchdocuments.“Documents”shallberetaineduntilalllitigation,claimsorauditfindingshavebeenresolvedeventhoughsuchlitigation,claimorauditcontinuespastthesix(6)yearretentionperiod.ForpurposesofthisAGREEMENT,“documents”meanseverywritingorrecordofeverytypeanddescription.includingelectronicallystoredinformation(“ESI”),thatisinthepossession,control,orcustodyoftheCONSULTANT,including,withoutlimitation,anyandallcorrespondences.contracts,AGREEMENTs,appraisals,plans,designs.data,surveys,maps,spreadsheets,memoranda,stenographicorhandwrittennotes,reports,records,telegrams,schedules,diaries,notebooks,logbooks,invoices,accountingrecords,worksheets,charts,notes,drafts,scribblings.recordings,visualdisplays,photographs,minutesofmeetings,tabulations,computations,summaries,inventories,andwritingsregardingconferences,conversationsortelephoneconversations,andanyandallothertaped.recorded,written,printedortypedmattersofanykindordescription;everycopyofanyoftheforegoing,whetherornotsuchcopyisacopyidenticaltoanoriginal,orwhetherornotsuchcopycontainsanycommentaryornotationwhatsoeverthatdoesnotappearontheoriginal.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage13of14Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 190 of 305 ForpurposesofthisAGREEMENT,“ESI”meansanyandallcomputerdataorelectronicrecordedmediaofanykind,including“NativeFiles,”thatarestoredinanymediumfromwhichitcanberetrievedandexamined,eitherdirectlyoraftertranslationintoareasonablyuseableform.ESImayincludeinformationand/ordocumentationstoredinvarioussoftwareprogramssuchas:Email,Outlook,Word,Excel,Access.Publisher,PowerPoint,AdobeAcrobat,SQLdatabases,oranyothersoftwareorelectroniccommunicationprogramsordatabasesthattheCONSULTANTmayuseintheperformanceofitsoperations.ESImaybelocatedonnetworkservers,backuptapes.smartphones,thumbdrives,CDs,DVDs,floppydisks,workcomputers,cellphones,laptopsoranyotherelectronicdevicethatCONSULTANTusesintheperformanceofitsWorkorSERVICEShereunder,includinganypersonaldevicesusedbytheCONSULTANToranysub-consultantathome.“Nativefiles”areasubsetofESIandrefertotheelectronicformatoftheapplicationinwhichsuchESIisnormallycreated,viewed,and/ormodified.TheCONSULTANTshallincludethissectionXX“RecordsMaintenance”ineverysubcontractitentersintoinrelationtothisAGREEMENTandbindthesub-consultanttoitsterms,unlessexpresslyagreedtootherwiseinwritingbytheAGENCYpriortotheexecutionofeachsubcontract.Inwitnesswhereof,thepartiesheretohaveexecutedthisAGREEMENTasofthedayandyearshowninthe“ExecutionDate”boxonpageone(I)ofthisAGREEMENT.CITYOFRENTONSignaturePERTEET,INC.e4eIdt,VicePresidentDate?/IWIDateAnymodification,change,orreformationofthisAGREEMENTshallrequireapprovalastoformbytheOfficeoftheAttorneyGeneral.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementRevised10/30/2014Page14of147j. - Transportation Systems Division recommends approval of a consultant Page 191 of 305 CityofRentonSunsetLane-PreliminaryDesignPhaseExhibitAScopeofWorkTheprojectwillconstructpublicinfrastructureimprovementsrelatedtotheSunsetTerracedevelopmentbyColpittsDevelopmentCompanyontheformerRentonHousingAuthoritysiterepresentedintheFinalMasterPlanfigurebelow.SunsetNghborhoadParkMasterPlanFinalMasterPlanNL[AH97//L_op..’5p.v,,,1’Morktt‘oto‘Hoot/ngNNNGENERALSCOPEOFSERVICESThisagreementincludespreliminarydesignservicesfortheprojecttoconstructpublicinfrastructureimprovementsfortheSunsetTerracedevelopment.Thesepublicinfrastructureimprovementsareanticipatedtoincluderoadway,stormwater,andpublicutilities,primarilywithinSunsetLane.AttheoptionoftheCITY,theCONSULTANTmaybeaskedtoprovidefinaldesign,environmentalsupport,and/orconstructionmanagementservices.DuringthetermofthisContractPerteetInc.(CONSULTANT)willperformprofessionalservicesfortheCityofRenton(CITY),asdetailedbelow:INTRODUCTION____, _ _—— - ‘1H4Hotteg.4RHAHooIk.g/‘.4C,“o°’‘w-o,’Co,ve4Ooo/e,!r%-Pflb..,,.r..,.n‘Al’A:ef/e3•S-IlPlantingLegendIS’coo,,V.044:,.sIn,6t,,n,E,’.on,.r,,,4/1.0544.00:1Goondco-ve//V/!HI3RAdopted:November3,2010/WSDOTForm140-089EFExhibitARevised10/30/2014Page1of97j. - Transportation Systems Division recommends approval of a consultant Page 192 of 305 Nofederalfundswillbeusedintheplanning,design,and/orconstructionoftheproject.Theworkincludesthefollowingtasks:TaskI-ProjectManagementTask2-Agency/LargePropertyOwnerCoordinationandPlanningTask3—BasemapsandTopographicSurveyTask4—PreliminaryEngineering(30%)Task5—FranchiseUtilitiesReviewandCoordinationTask6—DraftStormwaterReportTask7—ManagementReserveTheCONSULTANTreservestherighttoshiftfundswithintheContractbetweenTasks,andbetweenmembersoftheCONSULTANTteamduringtheprosecutionofthework.OPTIONALSERVICESOptionalservicesthatmaybeperformedinclude:•PreparationofconstructionContractDocuments•Assistancewithpreparationofenvironmentaldocumentation&permits•Assistancewithpreparationofgrantfundingpackages•ServicesDuringConstructionProvisionofoptionalserviceswillrequireasupplementtothisagreement.TIMEFORCOMPLETIONAllworkunderthiscontractwillbecompletedwithin4months(120calendardays)ofnoticetoproceed.TaskI-ProjectManagementI.IProvidecontinuousprojectmanagementadministration(billinginvoices,monthlyprogressreports,consultantcoordination)throughouttheproject’sduration(assume4months).1.2Monitorprojectbudgetandschedule.SchedulewillbedevelopedusingMSProject2013.Schedulewillbeupdatedonamonthlybasis.1.3Prepareaworkplanatthestartofprojectfortheprojectincludingcommunicationplan,deliverables,qualitycontrolplanandproceduresforchangemanagement.I.4Attendcoordination/discussionmeetingsevery-otherweekwithkeyCitystaff.AttendancewillconsistofuptotwoCONSULTANTtaskleads,CONSULTANTprojectmanager,CITYprojectmanager,andotherCITYstaffasdeterminedbytheCITY’sprojectmanagertoreviewprojectWSDOTForm140-089EFExhibitAPage2of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 193 of 305 statusandcoordinateactivitiesforcurrentworktasks.MeetingswillbeheldattheCONSULTANToffices.Prepareanddistributemeetingminutes.I.5QualityAssurance/QualityControlprogram.TheCONSULTANTwillconductaninternalqualityassuranceprogrampriortomajorsubmittals.MajorsubmittalsaredefinedasdraftandfinalTechnicalMemorandums,aswellasthedraftandfinal30%PreliminaryEngineeringdocuments.Thistaskwillsupplementthecontinuousqualityassuranceprogrambyconductingadetailedreviewofeachmajorsubmittalforcompliancewithprojectcriteriaandconsistencywiththeprojectgoals.Deliverables:•InvoiceandprogressreportssubmittedmonthlyinhardcopyviaUSMail.—Sevenpreparedinvoiceswillbesubmitted•MSProjectGanttSchedulesubmittedmonthlyinhardcopywithprojectinvoicesviaUSMail.—Sevenscheduleupdateswillbesubmitted.•Projectworkplan,andchangemanagementproceduressubmittedviae-mailinPDFformat.—Oneprojectworkplanwillbesubmitted•MeetingMinutesdocumentingthecoordination/discussionmeetings,submittedviae-mailinMSWordformatwithin3workingdaysofthemeeting.•Markupsofmajorsubmittalqualitycontrolreviewsinhardcopyformatwitheachmajorsubmittal.Onequalitycontrolreviewdocumentwillbesubmittedforeachofthefollowing:-30%PreliminaryEngineeringSubmittal(PlansandOpinionofCostEstimate)-UtilityConflictAnalysisMemorandum-DraftStormwaterReportTask2-Agency!LargePropertyOwnerCoordinationandPlanningThiselementoftheworkincludeseffortstocoordinatetheprojectdevelopmentwithotheragenciesandadjoininglargepropertyowners.KnownkeyentitiesincludetheCityofRenton,ColpittsDevelopmentCo.KingCountyLibrary,andtheRentonHousingAuthority.2.IOrganizeandattendupto8coordinationmeetingswiththeagency/largepropertyownerstakeholders.Thesemeetingswilltothemaximumextentpossiblebejointmeetingstoshareprojectstatus,issues,andareasofconcern.AdditionaldesigndetailsforthedesiredimprovementswithinSunsetLaneandhowthoseimprovementswouldbecompatiblewiththeprojectsoftheotherkeyentitieswillbetheprimaryfocusofthemeetings,andserveasabasisforthe30%designofSunsetLane.Deliverables:•MeetingAgendaforcoordinationmeetings,submittedviae-mailinMSWordformatatleastI-daybeforeeachmeeting.—Uptoeightcoordinationmeetingagendaswillbeprepared.•MeetingMinutesfromcoordinationmeetings,submittedviae-mailinMSWordformatwithin3workingdaysofthemeeting.—Uptoeightcoordinationmeetingminuteswillbeprepared.WSDOTForm140-089EFExhibitAPage3of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 194 of 305 Task3—BasemapsandTopographicSurvey3.IContinuedBasemapCoordinationExistingconditionbasemapsandproposeddesigndrawingsfortheCityownedRight-of-Way,SunsetTerraceNeighborhoodPark,SunsetTerraceRegionalStormwaterFacility,KingCountyLibrary,andColpittsdevelopmentwerecollectedinaprevioustaskbytheCONSULTANT.Itisanticipatedthatastheprojectmovesforward,theproposeddesigndrawingsfortheotherrelatedprojectswillcontinuetoevolve.TheCONSULTANTwillcollecttheserevisedproposeddesigndrawingstomaintainacompiledbasemapfordevelopmentoftheproposedSunsetLaneroadwayandtheutilitiestobelocatedinthatroadway,andhowitaffectstheotherareaprojects.Thisinformationwillbesharedwiththeotherprojectsforprojectupdates,andisanticipatedtooccuruptothreetimesduringthecourseofthisphaseoftheproject.ThecompiledbasemapwillbebasedonAPWAstandardlayers,linetypesandsymbols,developedfromAPWAstandards,usingAutoCAD2012.3.3TopographicMappingSurveysGroundbasedtopographicsurveyswillbeprovidedtogenerateacompleteareabasemapataI“=20’scaleandtoprepareDTMgeneratedI-footcontours.ThecrossstreetswillbeprofiledI50feeteachsideofSunsetLane.Fieldsurveywillpickupcurbs,edgesofpavements,drainagestructures,fences,mailboxes,retainingstructures,culverts,guardrails,utilitysurfacefeatures,fieldmarkingsofexistingutilities,trafficandbusinesssigns,striping,trees(includingtypeandsizefortreesover6-inchesindiameteratdesignbreastheight(DBH)),andlimitsoflandscapeareas.CITYwillobtainRightofEntryforsurveyonprivateproperty.CONSULTANTwilluseappropriatesignageandtrafficcontroldeviceswhileperformingfieldsurveywork.3.4BasemappingCompilethetopographicsurveywithotherprojectdataintoaprojectbasemapbasedonAPWAstandardlayers,linetypesandsymbols,developedfromAPWAstandards,usingAutoCAD2012.Compileandmapexistingfeaturesandundergroundutilities.IntegratetheCITYsupplieddigitalorthophotographyasabackground.Theorthophotobackgroundwillextend400feeteithersideofSunsetLane.AlltopographicsurveymappingwillbedeliveredindigitalAutoCADformat,withstandardAPWAlayering,symbologyandattributeconventions.Allmappingwillbetwo-dimensionalwithindividuallinesegmentsconnectingpoints.FinaldigitalfilesaretobecontiguousataItoIscaleinmodelspace.Pointdatablockswillincludenumberidentifier;elevationanddescriptionfieldswillalsobeincluded.Mappingistobeplanimetricwithdigitalterrainmodeling.ThemappingwillcomplywiththeNationalMapAccuracyStandardsforI”=20’scalemapping,I-footcontourinterval.WSDOTForm140-089EFExhibitAPage4of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 195 of 305 Assumptions:•Acommondatumcanbeestablishedforallprojectsidentifiedabove.•OtherprojectswillbedevelopingtheirproposeddesigndrawingsinAutoCAD2012or2010format.Deliverables:•OnecontinuousbasemapfileusingAutoCAD20I2,includingright-of-waylimitsforCityStreets,DTMsurface,andsupportfilessuitableforexternalreferencingintodesignfileswillbedistributeduptothreetimesduringthisphaseoftheproject.Task4-PreliminaryEngineering(30%)Thirtypercent,preliminaryplansforapreferreddesignalternativewillbepreparedfortheproject,basedontheFinalMasterPlanillustratedonpageI,andadditionaldetailrefinementdiscussionswithCITYstaffapprovedbytheCITY.Itisassumedthatthepreliminaryplanswillfitonfour“basesheets”,utilizingII”by17”sheetsatI”=40’scale.Atthistimeatotalofupto25plansheets(basedonfourbasesheets)areassumedasnecessaryforthepreliminaryplans.ThesepreliminaryplanswillbeusedasabasisfordevelopmentofdetailedplansinthePS&Ephaseoftheproject,andtodevelopabudgetlevelopinionofcostfortheproject.Specificpreliminaryplansareanticipatedtoconsistof:4.ITypicalRoadwaySections(Isheet,toscalewithverticalscaleexaggeratedasneeded/applicable)4.2PavingandGradingPlans(4sheets)Theseplanswilldemonstratetheprojectfootprintandwillincludehorizontalalignmentinformation,pavinglimits,limitsofcut/fillrequiredandmatchelevationsforotherareaprojectsidentifiedinTask3fromwhichbasemapinformationisdeveloped.Existingutilityfeatureswillbeshowninhalftone(screened).4.3RoadwayProfiles(4Sheets)Theseplanswillillustratetheroadwaycenterlineprofile.TheywillbedevelopedinconjunctionwithhowtheroadwayprofilewillbecompatiblewiththeotherareaprojectsidentifiedinTask3fromwhichbasemapinformationisdeveloped.4.4PreliminaryDrainagePlans(4sheets)Theseplanswilldemonstratetheprojectfootprintandwillincludeproposeddrainageconveyancesystemandwaterquality/detentionfacilities.Existingutilityfeatureswillbeshowninhalftone(screened).4.5PreliminaryWaterandSewerPlans(4sheets)Theseplanswilldemonstratetheprojectfootprintandwillincludeproposedwaterandsanitarysewerfacilities.Existingutilityfeatureswillbeshowninhalftone(screened).WSDOTForm140-089EFExhibitAPage5of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 196 of 305 4.6PreliminaryDrainage,Water,andSewerProfiles(4sheets)Theseplanswillillustratetheprofileviewalongdrainagepipes,andwaterandsanitarysewermains.Crossingutilitieswillbeshownasasingleverticallineiftheelevationisunknown.4.7ChannelizationPlans(4sheets)Developpreliminarychannelizationfortheproject,includingintersectionchannelization.4.8OpinionofCostAnopinionofcostwillbepreparedbasedonthe30%plans.Theopinionofcostwillbebasedonunitprices,andincorporateabouta30%contingencytoaccountforthelevelofcompletenessofplanpreparation,andtoreflectpastexperienceonsimilarprojectswithintheregion.Adraftsetofthe30%plans,opinionofcostestimate,andconstructionphasingopportunitieswillbepreparedbytheCONSULTANTforreviewandcommentbyCITYstaff.CITYstaffwillconsolidateallcommentsintoonepackageforresponsebytheCONSULTANT.TheCONSULTANTwillprepareaproposedresponsetoeachcommentreceived,andthenconductonemeetingwithCITYstafftoreconcileanyoutstandingcomments.Afterreconcilingcommentsatthismeeting,theCONSULTANTwillprepareandsubmitafinalsetof30%plansandopinionofcost.Assumptions:•TheotherareaprojectsidentifiedinTask3fromwhichtheprojectbasemapsaredevelopedwillhaveflexibilityinadjustingtheirdesignssotheroadwaycanmeetCitystandardsforwidthsandgrades.•SizingofwaterandsanitarysewermainswillbeprovidedbytheCITYandnowaterorsanitarysewermodelingordesigncalculationswillbeperformed.Deliverables:•Fivecopiesofthedraft30%plans(halfsize,I“=40’scale),opinionofcostestimate,andconstructionstagingopportunitiessubmittedinhardcopyformanddeliveredbyUSMail.•Fivecopiesofthefinal30%plans(halfsize,l”40’scale),opinionofcostestimate,andconstructionstagingopportunitiessubmittedinhardcopyformanddeliveredbyUSMail.Task5—FranchiseUtilityReviewandCoordination5.IDataCollectionTheCONSULTANTwillrequestplansforaboveandbelowgroundfacilitiesfrompublicandprivateutilitiesservingtheprojectarea.Franchiseutilitiestobecontactedare:CenturyLink,Comcast,andPugetSoundEnergy(bothnaturalgasandelectricity).Ifanyfranchiseutilityplansconflictwithexistingbasemapinformation,theCONSULTANTwillupdatethebasemapaccordingly.WSDOTForm140-089EFExhibitAPage6of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 197 of 305 Assumptions:•ShouldtherebeconflictinginformationbetweenthefranchiseutilityplansandtheCityprovidedbasemap,theCONSULTANTwillupdatethebasemapwithwhateverinformationisdeemedtobemoreaccurate.TheCONSULTANTwillnotperformanyadditionalfieldworkorsurveytorectifyanyconflictsbetweenthebasemapandfranchiseutilityplans.Additionalfieldworkorsurveycouldbeaddedviaacontractsupplement.Deliverables:•Utilitycoordinationlog(Excelbasedspreadsheet)submittedviae-mailinExcelformat.5.2PreliminaryUtilityConflictAnalysisBasedonthePreliminaryEngineering(30%)design,theCONSULTANTwillprepareaonetotwopagememorandumtodocumentpotentialutilityconflictsandthepotentiallocationsforfranchiseutilitiestorelocate.AplanidentifyinglocationsforpotholingbytheutilitiesofpotentialconflictlocationswillbedevelopedandsharedwiththerespectivefranchiseutilitiesaspartofTask5.3.Deliverables:•OnedraftUtilityConflictAnalysisMemorandumforCITYreviewandcommentsubmittedviaemailinPDFformat.•OnefinalUtilityConflictAnalysisMemorandumsubmittedviae-mailinPDFformat.5.3FranchiseUtilityCoordinationMeetingsTheCONSULTANTwillattendCITY-facilitatedprojectutilitycoordinationmeetingsattheCITY(upto4areassumedforthisphaseoftheproject).Topicstobecoveredincludeanticipatedprojectimpactsandschedule,futureutilityinfrastructure,potentialconflictsandtheirresolution,timeframesrequiredforanyanticipatedutilityrelocations.Deliverables:•MeetingAgendaforcoordinationmeetings,submittedviae-mailinMSWordformatatleastI-daybeforeeachmeeting.UptofourcoordinationmeetingswillbeattendedbytwoCONSULTANTstaffmemberspercoordinationmeeting.•MeetingMinutesfromcoordinationmeetings,submittedviae-mailinPDFformatwithin3workingdaysofthemeeting.Uptofourutilitycoordinationmeetingminuteswillbeprepared.Task6—DraftStormwaterReport6.IPrepareDraftStormwaterTechnicalInformationReportTheCONSULTANTwillprepareadraftStormwaterTechnicalInformationReport(TIR)fortheprojectbasedonthe2009KingCountySurfaceWaterDesignManual,withRentonAmendments.AfinalStormwaterTIRwillnotbeprepareduntilthefinaldesignphase.ThedraftStormwaterTIRwillbecirculatedtoCITYstaffforreviewandcomment.CITYstaffwillconsolidateallcommentsintooneWSDOTForm140-089EFExhibitAPage7of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 198 of 305 packageforresponsebytheCONSULTANT.TheCONSULTANTwillprepareaproposedresponsetoeachcommentreceived,andthenconductonemeetingwithCITYstafftoreconcileanyoutstandingcomments.Afterreconcilingcommentsatthismeeting,theCONSULTANTwillprepareandsubmitdocumentationinExcelformatofhowcommentsreceivedwillbeaddressedwhenafinalStormwaterTIRisprepared.Deliverables:•OnedraftStormwaterTIRforCITYreviewandcommentsubmittedviae-mailinPDFformat,andfivehardcopiesdeliveredviaUSMail.•OnesetofresponsestoreviewcommentsreceivedonthedraftStormwaterTIRsubmittedviae-mailinExcelformat,andfivehardcopiesdeliveredviaUSMail.Task7-ManagementReserveAdditionalservicesmaybeperformedbytheCONSULTANTattherequestoftheCITY,butonlyafterwrittenauthorizationhasbeengivenbytheCITYdefiningtheScopeofServicestobeperformed.ITEMSTOBEPREPAREDANDIORFURNISHEDBYTHECONSULTANT:I.Seedeliverablesundereachtask.ITEMSTOBEFURNISHEDBYTHECITY:I.ExistingconditionsbasemapinAutoCAD2012format.2.DesigndrawingsinAutoCAD2012formatforprojectscitedinTask3.3.CityROWplansinAutoCAD2012format.4.Copiesofallpreviousstudiesandenvironmentaldocumentationoftheproject.5.Digitalorthophotographywithdatumstatementandsurveycontrolpointsused.6.TheCITYwillproviderelevantlocallanduseandzoningdocuments.7.TheCITYwillproviderelevantdigitalmapsavailablethroughtheCity’sGISincludingbutnotlimitedto:I)existinglanduse,2)ComprehensiveLandUseMap,3)zoningmap,4)aerialphotography,5)utilities,and6)othermapsasapplicable.DESIGNCRITERIA:TheCITYwillworkwiththeCONSULTANTtodevelopthebasicpremisesandcriteriaforthedesign.Reportsandplans,totheextentfeasible,willbedevelopedinaccordancewiththelatesteditionandamendmentsofthefollowing:I.AASHTO2010,“APolicyofGeometricDesignofHighwaysandStreets.”2.WSDOT,“StandardSpecificationsforRoadandBridgeConstruction.”3.WSDOT,“DesignManual.”4.WSDOT,“MaterialsLaboratoryOutline.”5.WSDOT,“ConstructionManual.”6.WSDOT,“LocalAgencyGuidelines.”7.HighwayResearchBoard’sManualentitled“HighwayCapacity.”WSDOTForm140-089EFExhibitAPage8of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 199 of 305 8.FHWAandWSDOT,“ManualonUniformTrafficControlDevicesforStreetsandHighways.”9.StandarddrawingspreparedbyCityofRentonandfurnishedtotheConsultantwillbeusedasaguideinallcaseswheretheyfitdesignconditionsandwherenoCityofRentonstandarddrawingsareapplicable;WSDOTStandardPlanswillbeusedasadefault.10.AASHTO“GuidefortheDevelopmentofBicycleFacilities.”I.AASHTO1993“GuidefortheDesignofPavementStructures”12.KingCountySurfaceWaterDesignManual13.20I2DepartmentofEcologyStormwaterManagementManualforWesternWashington14.CityofRentonMunicipalCodeWSDOTForm140-089EFExhibitAPage9of9Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 200 of 305 ExhibitBDBEParticipationNone.AgreementNumber:WSDOTForm140-089EFExhibitBPage1ofIRevised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 201 of 305 ExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataInthisExhibittheagency,asapplicable,istoprovideadescriptionoftheformatandstandardstheconsultantistouseinpreparingelectronicfilesfortransmissiontotheagency.Theformatandstandardstobeprovidedmayinclude,butarenotlimitedto,thefollowing:I.Surveying,RoadwayDesign&PlansPreparationSectionA.SurveyDataDatumcontrolsurveyswillbetoprovidetheprojectinWashingtonStatePlaneCoordinateSystem(WSPCS),NorthZone(NAD83/91)horizontaldatum;andNorthAmericanVerticalDatum(NAVD88).B.RoadwayDesignFilesAutoCADversion2012C.ComputerAidedDraftingFilesAutoCADversion2012D.SpecifytheAgency’sRighttoReviewProductwiththeConsultantTheCITYhastherighttoreviewproductsprovidedbytheCONSULTANTE.SpecifytheElectronicDeliverablestobeProvidedtotheAgencyCompiledbasemapinAutoCAD2012F.SpecifyWhatAgencyFurnishedServicesandInformationistobeProvidedAutoCAD2010or2012designfilesandbasemapsofotherareaprojects.AgreementNumber:WSDOTForm140-089EFExhibitCPage1of2Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 202 of 305 II.AnyOtherElectronicFilestobeProvidedNone.III.MethodstoElectronicallyExchangeDataEitherviae-mail,FTPsite,orDVD.A.AgencySoftwareSuiteB.ElectronicMessagingSystemC.FileTransfersFormatAgreementNumber:WSDOTForm140-089EFExhibitCPage2of2Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 203 of 305 ExhibitDPrimeConsultantCostComputationsPerteet,Inc.-ConsultantFeeDeterminationProject:SunsetLane-PreliminaryDesignClient:CityofRentonHourlyCostsPlusFixedFeeEstimateClassificationHoursRateAmountPrincipal78.0072.12$5,625LeadEngineer/Mgr228.0038.46$8,769EngineerIII144.0035.00$5,040EngineerII200.0031.25$6,250LeadTechnician/Designer252.0032.50$8,190ProfessionalLandSurvey33.0029.00$957ProfessionalLandSurvey6.0039.00$234OfficeTechnician80.003I.50$2,520FieldTechnicianIII80.0027.60$2,208FieldTechnicianIII80.0032.15$2,572SurveyManager9.0043.27$389Accountant4.0030.00$120Clerical16.0016.00$256TotalDirectSalaryCosts1,210.00$43,130Overhead@173.67%$74,905FixedFee©30.00%$12,939TotalLaborCosts$130,974ReimbursablesExpensesAmountUtilityLocationService$3,200.00Reproduction-Reimbursed$250.00TotalExpenses$3,450.00In-HouseCostsQyAmountRoboticTotalStation8$100.000$800.00Mileage-$.5651,000$0.565$567.00TotalIn-HouseCosts$1367.00SubconsultantsSubconsultantsMarkupAmount$$TotalSubconsultants00CONTRACTTOTAL$135,792.00AgreementNumber:Page1of5WSDOTForm140-089EFExhibitDRevised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 204 of 305 WashingtonStateWflDepartmentofTrnsportationemoranurnJuly22.2014TO:FrikJonson,WSDOTContractsAdministratorFROM:MarthaRoach.AgreementComplianecAuditManageSUBJECT:Perteet.lnc.sindirectCostRateforfiscalyearendDecember31,2013,WehavecompletedourdeskreviewofPerteet,Inc.’sIndirectCostRatefortheabovereferencedfiscalyear.WereviewedthedocumentationsupportingthcrateforcompliancewithcriteriacontainedintheFederalAcquisitionRegulations(FAR),Subpart31.OurreviewincludedaSitevisittothefirmBasedonourreviewweareissuingthismemoestablishingPerleet.Inc.’s1ndirccCostRateforfiscalyearendingDecember31.2013,at173,67%ofdirectlabor(rateincludes0.15%FacilitiesCostofCapital).Perteet,inc.providedaFHWACertificateofFinalIndirectCostsindicatingallcostsincludedintheindirectcostratescheduleareincompliancewithFederalAcquisitionRegulations(FAR).Subpart31Costsbilledtoagreementswillstillbesubjecttoauditofactualcosts,basedonthetennsandconditionsoftherespectiveagreement.Thiswasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefordeterminingtheacceptabilityoftheIndirectCostRate.Ifyouhaveanyquestions,feelfreetocallmeat(360)705-7006orviaemailatroachinaç’ivscloi..uov.Cc;SteveMeKenicyFileAgreementNumber:WSDOTForm140-089EFExhibitDPage2of5Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 205 of 305 Perteet,Inc.Endirect(‘utRaleSchetluleFortheYea,EndedDeceinbur3l,2013FinancialStalemeal[)ircctLabor1ndirctCosrsFringeBenefitsVacation,Sick,&llckdayPayrolllasesI-Ica[diinsuranceProfitSharing(401k)ProfitSharing(ESOP)FringeElenefltAdjustment_ _ _ _ _ _ _ _ _ _ ____TotalFringeflcntfitsGeneralOverheadAnniversaryandRetaintagl3cmusInditectt.aborAllHoursOffsetBid&ProposalLaborInccntieBusAutoExpnscBank&ServiceFeeCommunicationsComputerExpensesConferences&Mcettr.gsCopierExpenseDepreciation-flookBasisDues&MembershipsEntertainmentInsuranceLicenses&FeesMealsMiscellaneousOutsideServicesPayroll&BetielitPioceisingPostage&DeliverySci-vicesProfessionalServiclt.ecruitirtgRentRepairs&MaintenanceReproductionSeminars&TrainingStaffFunctions(9’94)Subtcriptians&Publications6,5tOSupplies38,814(104)VTravel&Lodgina23,344(l3)(1,236)J,RAdvenising-0.00%BadDebtEpcnsc-0.00%Cøtrihuti005K0.00%AgreementNumber:DescriptjnAmountl1ertectAdj.-WSDOTAdj.Ref.AmountAcceptcdS,757,925-—52.757,925(00.00%$534,770$534,77019.39%500,43650043618,15%410,053410,65314.89%175,033175,033635%35,00ft35,0601.27%(857)0-(57)0.00%$1,655,892($51)SO$1,655,83560.04%$29,563($29,563)P500.00%912,896912,8%33,10%(137,569)(137.369)664.835(5406)A064,42924,09%44,98244,982I63%117.984(51,565)B66,4192.41%1,358(760)C5980.02%79,43679,4362,88%209,824209,8247.61%13,555(583)S12,9720.47%70,14970,1492.54%108,430(50,000)B58.4302.12%25.564(1,940)(2.053)[.721.5620.78%10,765110,705)F-0.00%01,90801.9683.33%2.9422,9420.11%13.806(13,106)(68)0,1’7220.03%1,770(1.7001H-0.00%22,13022,1300.80%9,9619.9610.36%5,7095,7090.21%92,70892,7683.36%1,349(575)V7740.03%058,612058,61223.885095090.02%5.5355,5380.20%27,946(420)Q27,5261.00%9,96410.00%6.5100.24%38,0201.40%21,9690.80%3,507(3,507)WSDOTForm140-089EFExhibitDRevised10/30/2014Page3of57j. - Transportation Systems Division recommends approval of a consultant Page 206 of 305 Perteel,Inc.indireciCostRnteScheduleFurthe\‘cnrEndedI)eemher31.20131htrtrieitIStatementAmountPerteetAdj.WSDOTAdj.Ref.-0.00%interestSpnsorships.0,00%Taxes-business&Property713%Less:Offsc:sfor[)ireet(‘nsls__ _ __ _ __ _ _ __ _ __ _ ____________________________________ _ __ __ _ __ __ _ __-206%TotalGeneralOverhead_ _ __ _ _ __ _ _ __ _ _ _ ___ _ _ ___ _ _ ___ _ _ ___ _ _ _ _ _ _ _ _ _ _ ______1149%TotalIndirectCosts(LettFCC)_ __ _ _ __ _ _ __ _ _ __ __ _ __ _ _ __ _ __ _ _ _ _ __ _ _ __ _ _ __ _ _ _$4,785,76717353%IndireetCostRatetS224%17479%173.53%FciIitisCostorCapital(FCC)$4,034$4,034$4,824,493$4,789,801IndirectCostRate(IncludingFCC)174.93%173,67%Perwd,tnc-!leviei‘cda,d.4ceplL’tfBS7,21120/i“!,,direct(‘narfart’sri/IsubjL’rt1,11DOT.4udh”ReferencesPerteetAdjustments:AMarkedngEspensesnotallowedper48CFR31,205-1.BPersonalcommuteunallowahleper48CFR31.205-0(mX2):11,043Autoallowancenotallowableper48CFR31.201-4,AutoAllowances,$10,450Parkingofpersonalvthiclesunalownbleper48CFR3.205-6.$30,072C’BanklnteretandFeesforcreditunallowableper48CFR31.20520and31205-15,t1Depreciationremovedinflianiountof$50,000per48CFR31.205-1]-During200SPcrteerecordeddepreciationonthetaxbasisofaccounting.andtookanadditional5250,000inSIlOdepreciation.Durirtg2009,theIinnswitchedtobookbasisofaccountingwithamaorilyoftheassetsdepreciatedonthestraightlinemethodoverapenodof5years.Inordertoavoidthefirmreceivingdepreciationontheitemsthatwereaccelerateddurirg2008,WSL)OTisadjustingthe$250,000over5yearsstraightlinemethod.(2009.2010,2011,2012,2013)ELobbyingcostsunallowableper48CFR31.205-22FEntertainmentcostsunallowableper48CFR31.205.14.GLocalmealsunallowableper48CFR3l.205’46(aX2)(i),31.205-2and31.205-4.HClaimssettlementsunallowableperFAR31,205t7IStafTfunctiunexpensesunallowedper48CFR31.205I3.JfraselExpensenotallowedunderFAR31-205.46KContributionsandeventsponsorsltipsunallowableper48CFR31205-S.LGiftsunalowablcper48CFR31.205-13(b).Mlntcrcslunallowableper4$CFR31.205.20.NSponsorshipsfareventswhosepurposeisnottechnicalurstimulaLionofproductionisunallowcdunder31.205-I(1X3)AgreementNumber:DescriptionGiftsAcceptedAmount1,32158,9031,311196.53(1,321)(58,903)(1,311)Lr•tN(56,941)_ _ __ _ _ __ _ _ __ _ _ __ _ _ __ _ _ __ _ _$3,370,021($205,397)-55,025.913(S205,454)—(534.692)I96,536(56,941)$3,129,932WSDOTForm140-089EFExhibitDRevised10/30/2014Page4of57j. - Transportation Systems Division recommends approval of a consultant Page 207 of 305 Pertect,Inc.IndirectCostRateScheduleFortheVearEndedDecember31,2Q13FinancialStatementAcceptedDescriptionAmountPerteetAdj.WSDOTAdj.Ref.AmountOFrineebenefitsassociatedwithunallowableadvertisinglaborunahowableper48CFR31.205-Iand3t.201-6.WSDQTAdjustments:PAnniversary,retaining,spot,andprnrnotkinnlbonusnotperformancebased(S25ti3j;deemedunallowable48CFR3l,205-6(f),OMartetingEngineeringSeminar($390)unallowableper48CFI?.31201-Q&31.205-1.Noreceiptprovidedforaluncheon($30)isunallowableper48CFIt31.201-2and31.20—I.R13&Ptravelespense(S276)doesnottietotimesheers.Unallowableexpenseper48CFR31.201-4Lodgmnreimbursement($725)overperdiemisunallowableper48CFR31.205.46.Mileagereimbursement($48)associatedwithCareerFairisunallowableper48CFR31.20[-6.31.205-1andAASHTOChp8.2(a).Ilotrlreimbursement(5187)associatedwithCareerFairisunallowableper48CT)?.31.201-6,31.205-1andAASH10Chp.8.2(a),SNetworkinglunch($328)unallowableper48CFR31.201-2,3U201-4,and3L205-1.CareerFair(SI50)unallowableper48CFI?.31.201-6.3l.205-1andAASEITOChp.8,2(a).Scholarship&AwardsGala(S103)unallowableper48CR?.31.201-2and31.205-14.7SocietyofMarketingProfessionalServicesducs(8355)unallowableadvertisingexpenseper48CT]?.31.205-1.CivicandCommunityOiganizatkindues(SI,603)unallowableper48CR?.31.205-l(t’)(7).UnallowabledonationonInstituteofTramporlationEngineersdues($5)per4SCFR31.205-8UMealassociatedwithCareerFair($32)inallowahlcper48CFI?.31.201-6,31.205-IandAASHTOClip.8.2(a).Nodetailedrcceipt.c($36)fortravelmealsunallowableper48CFR31.201-2,31.201.4,and31.205-46.VCareerFairfees($575)unallowableper48CFP.31.201-6,31.205-1andAASF1TOChp.82(a).VHolidaydecorations(5164)unallowableper48CR?.31.201-2and31.201.4.Partysupplies($30)unallowableper48CEll.31.205-14.AgreementNumber:WSDOTForm140-089EFExhibitDPage5of5Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 208 of 305 ExhibitD-2Payment(CostPlusaFixedFee)TheCONSULTANTshallbepaidbytheAGENCYforcompletedworkandservicesrenderedunderthisAGREEMENTasprovidedhereinafter.Suchpaymentshallbefullcompensationforworkperformedorservicesrenderedandforalllabor,materials,supplies,equipment,andincidentalsnecessarytocompletetheworkspecifiedinSectionII,“ScopeofWork”.TheCONSULTANTshallconformtoallapplicableportionsof48CFRPart31.A.ActualCosts:PaymentforallconsultingservicesforthisPROJECTshallbeonthebasisoftheCONSULTANT’Sactualcostplusafixedfee.Theactualcostshallincludedirectsalarycost,overhead,directnon-salarycosts,andfixedfee.1.DirectSalaryCosts:TheDirectSalaryCostisthedirectsalarypaidtoprincipals,professional,technical,andclericalpersonnelforthetimetheyareproductivelyengagedinworknecessarytofulfillthetermsofthisAGREEMENT.TheCONSULTANTshallmaintainsupportdatatoverifythedirectsalarycostsbilledtotheAGENCY.2.OverheadCosts:OverheadCostsarethosecostsotherthandirectcosts,whichareincludedassuchonthebooksoftheCONSULTANTinthenormaleverydaykeepingofitsbooks.ProgresspaymentshallbemadeattherateshownintheheadingofthisAGREEMENTunder“OverheadProgressPaymentRate.”TotaloverheadpaymentshallbebasedonthemethodshownintheheadingoftheAGREEMENT.Thetwooptionsareexplainedasfollows:a.FixedRate:IfthismethodisindicatedintheheadingoftheAGREEMENTtheAGENCYagreestoreimbursetheCONSULTANTforoverheadatthepercentagerateshown.ThisrateshallnotchangeduringthelifeoftheAGREEMENT.b.ActualCost:IfthismethodisindicatedintheheadingoftheAGREEMENTtheAGENCYagreestoreimbursetheCONSULTANTtheactualoverheadcostsverifiedbyaudit,uptotheMaximumTotalAmountPayable.authorizedunderthisAGREEMENT,whenaccumulatedwithallotherActualCosts.AsummaryoftheCONSULTANTScostestimateandtheoverheadcomputationisshowninExhibit“E”attachedheretoandbythisreferencemadepartofthisAGREEMENT.WhenanActualCostmethodisused,theCONSULTANT(primeandallsub-consultants)willsubmittotheAGENCYwithinsix(6)monthsaftertheendofeachfirm’sfiscalyear,anoverheadscheduleintheformatrequiredbytheAGENCY(costcategory,dollarexpenditures,etc.)forthepurposeofadjustingtheoverheadrateforbillingpurposes.Itshallbeusedforthecomputationofprogresspaymentsduringthefollowingyearandforretroactivelyadjustingthepreviousyear’soverheadcosttoreflecttheactualrate.FailuretosupplythisinformationbyeithertheprimeCONSULTANToranyoftheirsub-consultantsshallcausetheAGENCYtowithholdpaymentofthebilledoverheadcostsuntilsuchtimeastherequiredinformationisreceivedandanoverheadrateforbillingpurposesisapproved.TheAGENCY.STATEand/ortheFederalGovernmentmayperformanauditoftheCONSULTANT’Sbooksandrecordsatanytimeduringregularbusinesshourstodeterminetheactualoverheadrate,iftheysodesire.WSDOTForm140-089EFExhibitD-2Page1of3Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 209 of 305 3.DirectNon-SalaryCosts:DirectNon-SalaryCostswillbereimbursedattheActualCosttotheCONSULTANT.Thesechargesmayinclude,butarenotlimitedto,thefollowingitems:travel,printing,longdistancetelephone,supplies,computerchargesandsub-consultantcosts.a.AirortraintravelwillbereimbursedonlytoeconomyclasslevelsunlessotherwiseapprovedbytheAGENCY.TheCONSULTANTshallcomplywiththerulesandregulationsregardingtravelcosts(excludingair,train,andrentalcarcosts)inaccordancewiththeAGENCY’STravelRulesandProcedures.However,air,train,andrentalcarcostsshallbereimbursedinaccordancewith48CFRPart31.205-46“TravelCosts.”b.ThebillingforDirectNon-SalaryCostsshallincludeanitemizedlistingofthechargesdirectlyidentifiablewiththePROJECT.c.TheCONSULTANTshallmaintaintheoriginalsupportingdocumentsintheiroffice.CopiesoftheoriginalsupportingdocumentsshallbesuppliedtotheAGENCYuponrequest.d.AllabovechargesmustbenecessaryfortheservicesprovidedunderthisAGREEMENT.4.FixedFee:TheFixedFee,whichrepresentstheCONSULTANT’Sprofit,isshownintheheadingofthisAGREEMENTunderFixedFee.ThisamountdoesnotincludeanyadditionalFixedFee,whichcouldbeauthorizedformtheManagementReserveFund.ThisfeeisbasedontheScopeofWorkdefinedinthisAGREEMENTandtheestimatedperson-hoursrequiredtoperformthestatedScopeofWork.IntheeventtheCONSULTANTentersintoasupplementalAGREEMENTforadditionalwork,thesupplementalAGREEMENTmayincludeprovisionsfortheaddedcostsandanappropriateadditionalfee.TheFixedFeewillbeproratedandpaidmonthlyinproportiontothepercentageofworkcompletedbytheCONSULTANTandreportedintheMonthlyProgressReportsaccompanyingthebillings.AnyportionoftheFixedFeeearnedbutnotpreviouslypaidintheprogresspaymentswillbecoveredinthefinalpayment,subjecttotheprovisionsofSectionIXentitled“TerminationofAgreement.”5.ManagementReserveFund:TheAGENCYmaydesiretoestablishaManagementReserveFundtoprovidetheAgreementAdministratorwiththeflexibilitytoauthorizeadditionalfundstotheAGREEMENTforallowableunforeseencosts,orreimbursingtheCONSULTANTforadditionalworkbeyondthatalreadydefinedinthisAGREEMENT.Suchauthorization(s)shallbeinwritingandshallnotexceedthelesserof$100,000or10%oftheTotalAmountAuthorizedasshownintheheadingofthisAGREEMENT.TheamountincludedfortheManagementReserveFundisshownintheheadingofthisAGREEMENT.Thisfundmaynotbereplenished.AnychangesrequiringadditionalcostsinexcessoftheManagementReserveFundshallbemadeinaccordancewithSectionXIV,“ExtraWork.”6.MaximumTotalAmountPayable:TheMaximumTotalAmountPayablebytheAGENCYtotheCONSULTANTunderthisAGREEMENTshallnotexceedtheamountshownintheheadingofthisAGREEMENT.TheMaximumTotalAmountPayableiscomprisedoftheTotalAmountAuthorized,andtheManagementReserveFund.TheMaximumTotalAmountPayabledoesnotincludepaymentforExtraWorkasstipulatedinSectionXIV,“ExtraWork.”NominimumamountpayableisguaranteedunderthisAGREEMENT.B.MonthlyProgressPayments:TheCONSULTANTmaysubmitbillingstotheAGENCYforreimbursementofActualCostsplusthecalculatedoverheadandfeeonamonthlybasisduringtheprogressofthework.SuchbillingsshallbeinaformatapprovedbytheAGENCYandaccompaniedbythemonthlyprogressreportsrequiredunderSectionIII.“GeneralRequirements”ofthisAGREEMENT.ThebillingswillbesupportedbyanitemizedlistingforeachitemincludingDirectSalary,DirectNon-Salary,andallowableOverheadCoststowhichwillbeaddedtheproratedFixedWSDOTForm140-089EFExhibitD-2Page2of3Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 210 of 305 Fee.ToprovideameansofverifyingthebilledsalarycostsforCONSULTANTemployees,theAGENCYmayconductemployeeinterviews.Theseinterviewsmayconsistofrecordingthenames,titles,salaryrates,andpresentdutiesofthoseemployeesperformingworkonthePROJECTatthetimeoftheinterview.C.FinalPayment:FinalPaymentofanybalanceduetheCONSULTANTofthegrossamountearnedwillbemadepromptlyuponitsverificationbytheAGENCYafterthecompletionoftheworkunderthisAGREEMENT,contingentuponreceiptofallPS&E,plans,maps,notes,reports,electronicdataandotherrelateddocumentswhicharerequiredtobefurnishedunderthisAGREEMENT.AcceptanceofsuchFinalPaymentbytheCONSULTANTshallconstituteareleaseofallclaimsforpayment,whichtheCONSULTANTmayhaveagainsttheAGENCYunlesssuchclaimsarespecificallyreservedinwritingandtransmittedtotheAGENCYbytheCONSULTANTpriortoitsacceptance.SaidFinalPaymentshallnot,however,beabartoanyclaimsthattheAGENCYmayhaveagainsttheCONSULTANTortoanyremediestheAGENCYmaypursuewithrespecttosuchclaims.Thepaymentofanybillingwillnotconstituteagreementastotheappropriatenessofanyitemandatthetimeoffinalaudit,allrequiredadjustmentswillbemadeandreflectedinafinalpayment.IntheeventthatsuchfinalauditrevealsanoverpaymenttotheCONSULTANT,theCONSULTANTwillrefundsuchoverpaymenttotheAGENCYwithinthirty(30)daysofnoticeoftheoverpayment.SuchrefundshallnotconstituteawaiverbytheCONSULTANTforanyclaimsrelatingtothevalidityofafindingbytheAGENCYofoverpayment.TheCONSULTANThastwenty(20)daysafterreceiptofthefinalPOSTAUDITtobegintheappealprocesstotheAGENCYforauditfindings.D.inspectionofCostRecords:TheCONSULTANTandtheirsub-consultantsshallkeepavailableforinspectionbyrepresentativesoftheAGENCY,STATEandtheUnitedStates,foraperiodofthree(3)yearsafterreceiptoffinalpayment.thecostrecordsandaccountspertainingtothisAGREEMENTandallitemsrelatedtoorbearingupontheserecordswiththefollowingexception:ifanylitigation,claimorauditarisingoutof,inconnectionwith,orrelatedtothiscontractisinitiatedbeforetheexpirationofthethree(3)yearperiod,thecostrecordsandaccountsshallberetaineduntilsuchlitigation,claim,orauditinvolvingtherecordsiscompleted.WSDOTForm140-089EFExhibitD-2Page3of3Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 211 of 305 ExhibitESub-consultantCostComputationsNosubconsultantsusedonthisproject.AgreementNumber:WSDOTForm140-089EFExhibitEPage1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 212 of 305 ExhibitFTitleVIAssurancesDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees.andsuccessorsininterestagreesasfollows:CompliancewithRegulations:TheCONSULTANTshallcomplywiththeRegulationsrelativetonondiscriminationinfederallyassistedprogramsoftheAGENCY,Title49,CodeofFederalRegulations,Part21.astheymaybeamendedfromtimetotime(hereinafterreferredtoasthe“REGULATIONS”),whicharehereinincorporatedbyreferenceandmadeapartofthisAGREEMENT.2.Non-discrimination:TheCONSULTANT,withregardtotheworkperformedduringtheAGREEMENT,shallnotdiscriminateonthegroundsofrace,color,sex,ornationaloriginintheselectionandretentionofsub-consultants,includingprocurementofmaterialsandleasesofequipment.TheCONSULTANTshallnotparticipateeitherdirectlyorindirectlyinthediscriminationprohibitedbySection21.5oftheREGULATIONS,includingemploymentpracticeswhentheAGREEMENTcoversaprogramsetforthinAppendixBoftheREGULATIONS.3.SolicitationsforSub-consultants,IncludingProcurementofMaterialsandEquipment:InallsolicitationseitherbycompetitivebiddingornegotiationsmadebytheCONSULTANTforworktobeperformedunderasub-contract,includingprocurementofmaterialsorleasesofequipment,eachpotentialsub-consultantorsuppliershallbenotifiedbytheCONSULTANToftheCONSULTANT’SobligationsunderthisAGREEMENTandtheREGULATIONSrelativetonon-discriminationonthegroundsofrace,color,sexornationalorigin.4.InformationandReports:TheCONSULTANTshallprovideallinformationandreportsrequiredbytheREGULATIONSordirectivesissuedpursuantthereto,andshallpermitaccesstoitsbooks,records,accounts,othersourcesofinformation,anditsfacilitiesasmaybedeterminedbyAGENCY,STATEortheFederalHighwayAdministration(FHWA)tobepertinenttoascertaincompliancewithsuchREGULATIONS,ordersandinstructions.WhereanyinformationrequiredofaCONOSULTANTisintheexclusivepossessionofanotherwhofailsorrefusestofurnishthisinformation,theCONSULTANTshallsocertifytotheAGENCY,STATEortheFHWAasappropriate,andshallsetforthwhateffortsithasmadetoobtaintheinformation.5.SanctionsforNon-compliance:IntheeventoftheCONSULTANT’Snon-compliancewiththenondiscriminationprovisionsofthisAGREEMENT,theAGENCYshallimposesuchAGREEMENTsanctionsasit,theSTATEortheFHWAmaydeterminetobeappropriate,including,butnotlimitedto:•WithholdingofpaymentstotheCONSULTANTundertheAGREEMENTuntiltheCONSULTANTcomplies,and/or;•Cancellation,termination,orsuspensionoftheAGREEMENT,inwholeorinpart6.IncorporationofProvisions:TheCONSULTANTshallincludetheprovisionsofparagraphs(1)through(5)ineverysub-contract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheREGULATIONS,ordirectivesissuedpursuantthereto.TheCONSULTANTshalltakesuchactionwithrespecttoanysub-consultantorprocurementastheAGENCY,STATEorFHWAmaydirectasameansofenforcingsuchprovisionsincludingsanctionsfornon-compliance.Provided,however,thatintheeventaCONSULTANTbecomesinvolvedin,oristhreatenedwith,litigationwithasub-consultantorsupplierasaresultofsuchdirection,theCONSULTANTmayrequesttheAGENCYandtheSTATEenterintosuchlitigationtoprotecttheinterestsoftheAGENCYandtheSTATEand,inaddition,theCONSULTANTmayrequesttheUnitedStatesenterintosuchlitigationtoprotecttheinterestsoftheUnitedStates.AgreementNumber:WSDOTForm140-089EFExhibitFPage1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 213 of 305 ExhibitGCertificationDocumentsExhibitG-1(a)CertificationofConsultantPERTEET,INC.ExhibitG-1(b)CertificationofCITYOFRENTONExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters—PrimaryCoveredTransactionsExhibitG-3CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingExhibitG-4CertificateofCurrentCostorPricingDataAgreementNumber:WSDOTForm140-089EFExhibitGPage1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 214 of 305 ExhibitG-1(a)CertificationofConsultantIherebycertifythatIamPeterDcBoldt,theVicePresidentanddulyauthorizedrepresentativeofthefirmofPerteet,Inc.,whoseaddressis505_4thAve.S..Suite300,Seattle,WA98104andthatneithertheabovefirmnorIhave:(a)Employedorretainedforacommission,percentage,brokerage,contingentfee,orotherconsideration,anyfirmorperson(otherthanabonatideemployeeworkingsolelyformeortheaboveCONSULTANT)tosolicitorsecuretheAGREEMENT;(b)Agreed,asanexpressorimpliedconditionforobtainingthiscontract,toemployorretaintheservicesofanyfirmorpersoninconnectionwithcarryingoutthisAGREEMENT;or(c)Paid,oragreedtopay,toanyfirm,organizationorperson(otherthanabonafideemployeeworkingsolelyformeortheaboveCONSULTANT)anyfee,contribution,donation,orconsiderationofanykindfor,orinconnectionwith,procuringorcarryingoutthisAGREEMENT;exceptasherebyexpresslystated(ifany);IacknowledgethatthiscertificateistobefurnishedtotheFederalHighwayAdministration,U.S.DepartmentofTransportationinconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.PERTEET,INC.Consultant(FirmName)4LSignature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitG-1(a)Page1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 215 of 305 ExhibitG-1(b)CertificationofAgencyOfficialIherebycertifythatIamthe:UOtheroftheCITYOFRENTON,andPERTEET.INC.oritsrepresentativehasnotbeenrequired,directlyorindirectlyasanexpressorimpliedconditioninconnectionwithobtainingorcarryingoutthisAGREEMENTto:(a)Employorretain,oragreetoemploytoretain,anyfirmorperson;or(b)Pay.oragreetopay,toanyfirm,person,ororganization,anyfee,contribution,donation,orconsiderationofanykind;exceptasherebyexpresslystated(ifany):IacknowledgethatthiscertificateistobeavailabletotheWashingtonStateDepartmentofTransportationandtheFederalHighwayAdministration,U.S.DepartmentofTransportation,inconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.,1DateAgreementNumber:WSDOTForm140-089EFExhibit0-1(b)Revised10/30/2014Page1oi7j. - Transportation Systems Division recommends approval of a consultant Page 216 of 305 ExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters—PrimaryCoveredTransactionsI.Theprospectiveprimaryparticipantcertifiestothebestofitsknowledgeandbelief,thatitanditsprincipals:A.Arenotpresentlydebarred,suspended.proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromcoveredtransactionsbyanyfederaldepartmentoragency;B.Havenotwithinathree(3)yearperiodprecedingthisproposalbeenconvictedoforhadaciviljudgmentrenderedagainstthemforcommissionorfraudoracriminaloffenseinconnectionwithobtaining,attemptingtoobtain,orperformingapublic(Federal,State.orlocal)transactionorcontractunderapublictransaction;violationofFederalorStateanti-truststatutesorcommissionofembezzlement,theft,forgery,bribery,falsificationordestructionofrecords,makingfalsestatements,orreceivingstolenproperty;C.Arenotpresentlyindictedforotherwisecriminallyorcivillychargedbyagovernmentalentity(Federal,State,orlocal)withcommissionofanyoftheoffensesenumeratedinparagraph(I)(b)ofthiscertification;andD.Havenotwithinathree(3)yearperiodprecedingthisapplication/proposalhadoneormorepublictransactions(Federal,State,orlocal)terminatedforcauseordefault.II.Wheretheprospectiveprimaryparticipantisunabletocertifytoanyofthestatementsinthiscertification,suchprospectiveparticipantshallattachanexplanationtothisproposal.PERTEET,INC.Consultant(FirmName)/—ftf______________gnature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitG-2Page1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 217 of 305 ExhibitG-3CertificationRegardingtheRestrictionsoftheuseofFederalFundsforLobbyingTheprospectiveparticipantcertifies,bysigningandsubmittingthisbidorproposal,tothebestofhisorherknowledgeandbelief,that:1.NoFederalappropriatedfundshavebeenpaidorwillbepaid,byoronbehalfoftheundersigned,toanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththeawardingofanyFederalcontract,themakingofanyFederalgrant,themakingofanyFederalloan,theenteringintoofanycooperativeAGREEMENT,andtheextension,continuation,renewal,amendment,ormodificationofanyFederalcontract,grant,loan,orcooperativeAGREEMENT.2.IfanyfundsotherthanFederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththisFederalcontract,grant,loan,orcooperativeAGREEMENT,theundersignedshallcompleteandsubmitStandardForm-LLL,“DisclosureFormtoReportLobbying,”inaccordancewithitsinstructions.Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredinto.SubmissionofthiscertificationisaprerequisiteformakingorenteringintothistransactionimposedbySection1352,Title31,U.S.Code.Anypersonwhofailstofiletherequiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000.00,andnotmorethan$100,000.00,foreachsuchfailure.Theprospectiveparticipantalsoagreesbysubmittinghisorherbidorproposalthatheorsheshallrequirethatthelanguageofthiscertificationbeincludedinalllowertiersub-contractswhichexceed$100,000andthatallsuchsub-recipientsshallcertifyanddiscloseaccordingly.PERTEET.INC.Consultant(FirmName)A2/’Sigture(AuhorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitG-3Page1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 218 of 305 ExhibitG-4CertificateofCurrentCostorPricingDataThisistocertifythat,tothebestofmyknowledgeandbelief,thecostorpricingdata(asdefinedinsection2.101oftheFederalAcquisitionRegulation(FAR)andrequiredunderFARsubsection15.403-4)submitted,eitheractuallyorbyspecificidentificationinwriting,totheContractingOfficerortotheContractingOfficer’srepresentativeinsupportof______________________________________*areaccurate,complete,andcurrentasof**ThiscertificationincludesthecostorpricingdatasupportinganyadvanceAGREEMENTSandforwardpricingrateAGREEMENTSbetweentheofferorandtheGovernmentthatarepartoftheproposal.Firm:Perteet,Inc.4VicePresidentPerDeBoldt(signature)TitleDateofExecution’*Identifytheproposal,quotation,requestforpriceadjustment,orothersubmissioninvolved,givingtheappropriateidentifyingnumber(e.g.,RFPNo.).**Inserttheday.month,andyearwhenpricenegotiationswereconcludedandpriceAGREEMENTwasreached.Inserttheday.month,andyearofsigning,whichshouldbeascloseaspracticabletothedatewhenthepricenegotiationswereconcludedandthecontractpricewasagreedto.AgreementNumber:WSDOTForm140-089EFExhibitG-4Page1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 219 of 305 ExhibitHLiabilityInsuranceIncreaseToBeUsedOnlyIfInsuranceRequirementsAreIncreasedTheprofessionalliabilitylimitoftheCONSULTANTtotheAGENCYidentifiedinSectionXIII,LegalRelationsandInsuranceofthisAgreementisamendedto$_____________________________________TheCONSULTANTshallprovideProfessionalLiabilityinsurancewithminimumperoccurrencelimitsintheamoun t of S __ _ __ __ _ __ __ _ __ __ _ __ __ _Suchinsurancecoverageshallbeevidencedbyoneofthefollowingmethods:•CertificateofInsurance.•Self-insurancethroughanirrevocableLetterofCreditfromaqualifiedfinancialinstitution.Self-insurancethroughdocumentationofaseparatefundestablishedexclusivelyforthepaymentofprofessionalliabilityclaims,includingclaimamountsalreadyreservedagainstthefund,safeguardsestablishedforpaymentfromthefund,acopyofthelatestannualfinancialstatements,anddisclosureoftheinvestmentportfolioforthosefunds.ShouldtheminimumProfessionalLiabilityinsurancelimitrequiredbytheAGENCYasspecifiedaboveexceed$1millionperoccurrenceorthevalueofthecontract,whicheverisgreater.thenjustificationshallbesubmittedtotheFederalHighwayAdministration(FHWA)forapprovaltoincreasetheminimuminsurancelimit.IfFHWAapprovalisobtained,theAGENCYmay,atitsowncost,reimbursetheCONSULTANTfortheadditionalprofessionalliabilityinsurancerequired.Notes:Costofaddedinsurancerequirements:$_ ___ _ _ _ _ ___ _ _ _ ____ _ _ _ ___ _ _•Includeallcosts,feeincrease,premiums.•ThiscostshallnotbebilledagainstanFHWAfundedproject.•Forfinalcontracts,includethisexhibit.AgreementNumber:WSDOTForm140-089EFExhibitHPage1of1Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 220 of 305 ExhibitIAllegedConsultantDesignErrorProceduresThepurposeofthisexhibitistoestablishaproceduretodetermineifaconsultant’sallegeddesignerrorisofanaturethatexceedstheacceptedstandardofcare.Inaddition,itwillestablishauniformmethodfortheresolutionand/orcostrecoveryproceduresinthoseinstanceswheretheagencybelievesithassufferedsomematerialdamageduetotheallegederrorbytheconsultant.Step1—PotentialConsultantDesignError(s)isIdentifiedbyAgency’sProjectManagerAtthefirstindicationofpotentialconsultantdesignerror(s),thefirststepintheprocessisfortheAgency’sprojectmanagertonotifytheDirectorofPublicWorksorAgencyEngineerregardingthepotentialdesignerror(s).Forfederallyfundedprojects,theRegionLocalProgramsEngineershouldbeinformedandinvolvedintheseprocedures.(Note:TheDirectorofPublicWorksorAgencyEngineermayappointanagencystaffpersonotherthantheprojectmanager.whohasnotbeenasdirectlyinvolvedintheproject,toberesponsiblefortheremainingstepsintheseprocedures.)Step2—ProjectManagerDocumentstheAllegedDesignError(s)Afterdiscussionoftheallegeddesignerror(s)andthemagnitudeoftheallegederror(s),andwiththeDirectorofPublicWorksorAgencyEngineer’sconcurrence,theprojectmanagerobtainsmoredetaileddocumentationthanisnormallyrequiredontheproject.Examplesinclude:alldecisionsanddescriptionsofwork;photographs,recordsoflabor,materialsandequipment.Step3—ContacttheConsultantRegardingtheAllegedDesignError(s)Ifitisdeterminedthatthereisaneedtoproceedfurther,thenextstepintheprocessisfortheprojectmanagertocontacttheconsultantregardingtheallegeddesignerror(s)andthemagnitudeoftheallegederror(s).Theprojectmanagerandotherappropriateagencystaffshouldrepresenttheagencyandtheconsultantshouldberepresentedbytheirprojectmanagerandanypersonnel(includingsub-consultants)deemedappropriatefortheallegeddesignerror(s)issue.Step4—AttempttoResolveAllegedDesignErrorwithConsultantAfterthemeeting(s)withtheconsultanthavebeencompletedregardingtheconsultant’sallegeddesignerror(s),therearethreepossiblescenarios:•Itisdeterminedviamutualagreementthatthereisnotaconsultantdesignerror(s).Ifthisisthecase,thentheprocesswillnotproceedbeyondthispoint.•Itisdeterminedviamutualagreementthataconsultantdesignerror(s)occurred.Ifthisisthecase,thentheDirectorofPublicWorksorAgencyEngineer,ortheirrepresentatives,negotiateasettlementwiththeconsultant.Thesettlementwouldbepaidtotheagencyortheamountwouldbereducedformtheconsultant’sagreementwiththeagencyfortheservicesontheprojectinwhichthedesignerrortookplace.TheagencyistoprovideLP,throughtheRegionLocalProgramsEngineer,asummaryofthesettlementforreviewandtomakeadjustments.ifany,astohowthesettlementaffectsfederalreimbursements.Nofurtheractionisrequired.•Thereisnotamutualagreementregardingtheallegedconsultantdesignerror(s).Theconsultantmayrequestthattheallegeddesignerror(s)issuebeforwardedtotheDirectorofPublicWorksorAgencyEngineerforreview.IftheDirectorofPublicWorksorAgencyEngineer,afterreviewwiththeirlegalcounsel,isnotabletoreachmutualagreementwiththeconsultant,proceedtoStep5.AgreementNumber:WSDOTForm140-089EFExhibitIPage1of2Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 221 of 305 Step5—ForwardDocumenttoHighwaysandLocalProgramsForfederallyfundedprojectsallavailableinformation,includingcosts,shouldheforwardedthoughtheRegionLocalProgramsEngineertoLPfortheirreviewandconsultationwiththeFWA.LPwillmeetwithrepresentativesoftheagencyandtheconsultanttoreviewtheallegeddesignerror(s),andattempttofindaresolutiontotheissue.Ifnecessary.LPwillalsorequestassistancefromtheAttorneyGeneral’sOfficeforlegalinterpretation.LPwillalsoidentifyhowtheallegederror(s)affectseligibilityofprojectcostsforfederalreimbursement.•Ifmutualagreementisreached,theagencyandconsultantadjustthescopeofworkandcoststoreflecttheagreeduponresolution.LP,inconsultationwithFHWA.willidentifytheamountoffederalparticipationintheagreeduponresolutionoftheissue.•Ifmutualagreementisnotreached,theagencyandconsultantmayseeksettlementbyarbitrationorbylitigation.AgreementNumber:WSDOTForm140-089EFExhibitIPage2of2Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 222 of 305 ExhibitJConsultantClaimProceduresThepurposeofthisexhibitistodescribeaprocedureregardingclaim(s)onaconsultantagreement.Thefollowingproceduresshouldonlybeutilizedonconsultantclaimsgreaterthan$1,000.Iftheconsultant’sclaim(s)areatotalof$1,000orless,itwouldnotbecosteffectivetoproceedthroughtheoutlinedsteps.ItissuggestedthattheDirectorofPublicWorksorAgencyEngineernegotiateafairandreasonablepricefortheconsultant’sclaim(s)thattotalSI,000orless.Thisexhibitwilloutlinetheprocedurestobefollowedbytheconsultantandtheagencytoconsiderapotentialclaimbytheconsultant.Step1—ConsultantFilesaClaimwiththeAgencyProjectManagerIftheconsultantdeterminesthattheywererequestedtoperformadditionalservicesthatwereoutsideoftheagreement’sscopeofwork,theymaybeentitledtoaclaim.ThefirststepthatmustbecompletedistherequestforconsiderationoftheclaimtotheAgency’sprojectmanager.Theconsultant’sclaimmustoutlinethefollowing:•Summationofhoursbyclassificationforeachfirmthatisincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Timeframeoftheadditionalworkthatwasoutsideoftheprojectscope;•Summaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;and•Explanationastowhytheconsultantbelievestheadditionalworkwasoutsideoftheagreementscopeofwork.Step2—ReviewbyAgencyPersonnelRegardingtheConsultant’sClaimforAdditionalCompensationAftertheconsultanthascompletedstepI,thenextstepintheprocessistoforwardtherequesttotheAgency’sprojectmanager.Theprojectmanagerwillreviewtheconsultant’sclaimandwillmeetwiththeDirectorofPublicWorksorAgencyEngineertodetermineiftheAgencyagreeswiththeclaim.IftheFHWAisparticipatingintheproject’sfunding.forwardacopyoftheconsultant’sclaimandtheAgency’srecommendationforfederalparticipationintheclaimtotheWSDOTLocalProgramsthroughtheRegionLocalProgramsEngineer.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtobefromagencyfunds.IftheAgencyprojectmanager,DirectorofPublicWorksorAgencyEngineer,WSDOTLocalPrograms(ifapplicable),andFHWA(ifapplicable)agreewiththeconsultant’sclaim,sendarequestmemo,includingbackupdocumentationtotheconsultanttoeithersupplementtheagreement,orcreateanewagreementfortheclaim.Aftertherequesthasbeenapproved,theAgencyshallwritethesupplementand/ornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.Nofurtheractionisneededregardingtheclaimprocedures.Iftheagencydoesnotagreewiththeconsultant’sclaim,proceedtostep3oftheprocedures.AgreementNumber:WSDOTForm140-089EFExhibitJPage1of2Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 223 of 305 Step3—PreparationofSupportDocumentationRegardingConsultant’sClaim(s)IftheAgencydoesnotagreewiththeconsultant’sclaim,theprojectmanagershallprepareasummaryfortheDirectorofPublicWorksorAgencyEngineerthatincludedthefollowing:•Copyofinformationsuppliedbytheconsultantregardingtheclaim;•Agency’ssummationofhoursbyclassificationforeachfirmthatshouldbeincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Agency’ssummaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;•ExplanationregardingthoseareasinwhichtheAgencydoes/doesnotagreewiththeconsultant’sclaim(s);•Explanationtodescribewhathasbeeninstitutedtoprecludefutureconsultantclaim(s);and•Recommendationstoresolvetheclaim.Step4—DirectorofPublicWorksorAgencyEngineerReviewsConsultantClaimAgencyDocumentationTheDirectorofPublicWorksorAgencyEngineershallreviewandadministrativelyapproveordisapprovetheclaim,ofportionsthereof,whichmayincludegettingAgencyCouncilorCommissionapproval(asappropriatetoagencydisputeresolutionprocedures).Iftheprojectinvolvesfederalparticipation,obtainconcurrencefromWSDOTLocalProgramsandFHWAregardingfinalsettlementoftheclaim.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtohefromagencyfunds.Step5—InformingConsultantofDecisionRegardingtheClaimTheDirectorofPublicWorksorAgencyEngineershallnotify(inwriting)theconsultantoftheirfinaldecisionregardingtheconsultant’sclaim(s).Includethefinaldollaramountoftheacceptedclaim(s)andrationaleutilizedforthedecision.Step6—PreparationofSupplementorNewAgreementfortheConsultant’sClaim(s)Theagencyshallwritethesupplementand/ornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.AgreementNumber:WSDOTForm140-089EFExhibitJPage2of2Revised10/30/20147j. - Transportation Systems Division recommends approval of a consultant Page 224 of 305 4,514 376 City of Renton Print map Template This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. None 3/5/2015 Legend 2560128 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet Notes 256 WGS_1984_Web_Mercator_Auxiliary_Sphere Information Technology - GIS RentonMapSupport@Rentonwa.gov7j. - Transportation Systems Division recommends approval of a consultant Page 225 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Amendment 03-15 to Rainier Flight Service, LLC Lease Agreement LAG 14-005 Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. Amendment 03-15 – Amendment To Building Lease Agreement Submitting Data: Dept/Div/Board: Public Works Staff Contact: Jonathan Wilson, Airport Manager (extension 7477) Recommended Action: Refer to Transportation (Aviation) Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $(21,973.10) Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Rainier Flight Service, LLC leases the 800 Building under lease LAG 14-005, with an expiration date of September 30, 2024. They have agreed to a land rental rate adjustment, adjusting their land rental rate down from $0.75 to $0.7252 per square foot per year. This will result in a land rental rate reduction of $183.11 per month. This reduction is in accordance with a January 2015 lease arbitration decision. STAFF RECOMMENDATION: Approve Amendment 03-15 to Rainier Flight Service’s lease agreement for a land rental rate adjustment from $0.75 to $0.7252 in accordance with a January 2015 lease arbitration decision, and authorize the Mayor and City Clerk to sign the lease amendment. 7k. - Transportation Systems Division recommends approval of an amendment Page 226 of 305 PUBUCWORKSDEPARTMENTMEMORANDUMDATE:March23,2015TO:EdPrince,CouncilPresidentMembersoftheRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggzimmermhAdministratorSTAFFCONTACT:JonathanWilson(ext7477)SUBJECT:Amendment03-15toRainierFlightService,LLCLeaseAgreementLAG14-005ISSUE:ShouldCouncilapproveAmendment03-15toRainierFlightService’sleaseagreementLAG14-005foralandrentalrateadjustmentfrom$0.75to$0.7252persquarefootperyear?RECOMMENDATION:ApproveAmendment03-15toRainierFlightService’sleaseagreementLAG14-005foralandrentalrateadjustmentfrom$0.75to$0.7252inaccordancewithaJanuary2015leasearbitrationdecision,andauthorizetheMayorandCityClerktosigntheamendmenttobuildingleaseagreement.BACKGROUND:RainierFlightService,LLCleasesthe800Buildingaswellas88,601squarefeetoflandunderleaseagreementLAG14-005,withanexpirationdateofSeptember30,2024.RainierFlightServicehasagreedtoanamendmenttothisagreementwhichwoulddecreasetheircurrentlandrentalratefrom$0.75to$0.7252persquarefootperyear,or$183.11permonth.ThisagreementiseffectiveNovember1,2014,so$732.44,ortheequivalentof4monthsofthereducedrate,willbecreditedtoRainierFlightService’sMarchstatement.TheleasereductionforRainierFlightServicestemsfromarecentarbitrationdecisioninvolvingRentonGatewayCenter.InJune2014,theAirporthiredValbridgePropertyAdvisorstoperformaroutinemarketappraisaltodeterminethecurrentlandrentalrate7k. - Transportation Systems Division recommends approval of an amendment Page 227 of 305 EdPrince,CouncilPresidentMembersoftheRentonCityCouncilPage2of2March23,2015forthenextleaserateadjustmentperiod.Therateatthattimewasdeterminedtobe$0.75persquarefootperyear.RainierFlightService’soriginalleasewassettothisappraisedrate.LastfallRentonGatewayCenterhadtheirleaserateadjustedto$0.75,butoptedtodisputethisrateviathearbitrationprocessspecifiedintheirlease.Theresultofthearbitrationprocesswasareductionintheirlandrentalratefrom$0.75persquarefootperyearto$0.7252persquarefootperyear.FollowingtheRentonGatewayCenterarbitration,uponconsultationwiththeMayorandotherexecutiveandadministrativestaff,theAirportwasdirectedtolowerthelandrentalratefortheotherleasesrecentlyestablishedat$0.75,whichwereRainierFlightService,KaynanandAerodyne.Thelandrentalportionsofthoseleasesarebeingrenegotiateddownto$0.7252.Sincetheseleaseshavealreadybeenpayingthehigherrate,theAirportwasdirectedtoretroactivelyapplythenewarbitratedrate.ThedecisiontomaketheseadjustmentsisprimarilybecauseofthefederalgrantassurancestheCityagreestoasaconditionofacceptingfederalgrantdollars.Specifically,GrantAssurance#22statesthat,“Eachfixed-basedoperatorattheairportshallbesubjecttothesamerates,fees,rentals,andotherchargesasareuniformlyapplicabletoallotherfixed-basedoperatorsmakingthesameorsimilarusesofsuchairportandutilizingthesameorsimilarfacilities.”Notallofourtenantsareconsideredfixedbaseoperators,butthecentralpremiseoftheassuranceandthetitleofGrantAssurance22is“EconomicNondiscrimination.”Inessence,bylevelingthenewrateamongtheseothertenantstheCityisbetterpositionedtoavoidfuturePart16complaints.RainierFlightServiceLLChassignedAmendment03-15totheirleaseforthe800Buildingforthelandrentalrateadjustment,effectiveNovember1,2014throughNovember1,2017.cc:DougJacobson,DeputyPWAdministrator—TransportationJosefHarnden,TransportationAdministrativeSecretaryH:\FileSys\AIR-Airport,TransportationServicesDivision\03Projects\01Tasks\AgendaBills\2015AgendaBills\AgBill-Amend3toRainierFlightSvc7k. - Transportation Systems Division recommends approval of an amendment Page 228 of 305 BLAG14-005Amendment03-15AMENDMENTTOBUILDINGLEASEAGREEMENTCityofRentontoRainierFlightService,LLCTHISAMENDMENTNo.3toLeaseAgreementLAG14-005isenteredintoasofFebruary1,2015,bytheCityofRenton,amunicipalcorporation(Landlord)andRainierFlightService,alimitedliabilitycompany(Tenant)andamendsthatcertainleaseagreementLAG14-005,datedNovember1,2014.RECITALS:WHEREAS,underBLAG14-005datedNovember1,2014,theCityofRenton(Landlord)hadleasedtoRainierFlightServicesLLC(Tenant)certainlandareaandbuildingspaceontheRentonMunicipalAirport,Renton,Washington,untilSeptember30,2024;andWHEREAS,underBLAG14-005,Tenantleases88,601squarefeetofland;andWHEREAS,underBLAG14-005thelandrentalratewassetat$0.75/sq.ft./year,andTenanthadpaidsaidrentalratepursuanttoleaseLAG14-005;andWHEREAS,aftertheLessorandLesseeagreedtothelandrentalrateanarbitrationwasconducted;andWHEREAS,onJanuary8,2015,anewlandrentalratewasestablished,throughtheleasearbitrationprocess,atarateof$0.7252persquarefootperyear;andWHEREAS,theLessorandLesseedesiretoamendBLAG14-005toreflectthisnewlandrentalrate,effectiveretroactivelytothecommencementoftheleaseagreement,BLAG14-005;andWHEREAS,theannualdifferencebetween88,601Sq.Ft.x$0.75and88,601Sq.Ft.x$07252is$2,197.30($66,450.75-$64,253.45).Themonthlyamountofthedifferentialis$183.11(2,197.30/12).TherefundamountisSevenHundredThirtyTwodollarsandFortyFourcents($732.44)(4monthsx$183.11),fortheperiodbeginningNovember1,2014toFebruary28,2015.TherefundwillbedeductedfromthelandrentalamountforMarch2015.Amendment03-15toLAG14-005flII\1cityofRentontoRainierFlightServiceLLCII\l7k. - Transportation Systems Division recommends approval of an amendment Page 229 of 305 BLAG14-005Amendment03-15NOW,THEREFORE,INCONSIDERATIONOFTHETERMSANDCONDITIONSHEREINCONTAINEDANDFOROTHERGOODANDVALUABLECONSIDERATION,THERECEIPTANDSUFFICIENCYOFWHICHISHEREBYACKNOWLEDGED,LANDLORDANDTENANTAGREETOAMENDTHELEASEANDLEASEAMENDMENTASSETFORTHBELOW:WITNESSETH:1.TheLandlordandTenantdoherebyagreetoamendsection4.a.ofLAG14-005toprovideanannuallandrentof$64,253.45(88,601x$0.7252),forthe88,601squarefeetidentifiedinleaseLAG14-005,effectiveNovember1,2014throughNovember1,2017.2.Landlordwilldeducttheamountof$732.44fromTenant’sinvoiceforMarch2015toreimburseTenantfortheoverpaidrentfortheperiodNovember1,2014toFebruary28,2015.3.AllothertermsandconditionsoftheoriginalLeaseAgreementandAmendmentsthereto,insofarastheyarenotinconsistentherewith,shallremaininfullforceandeffect.RainierFlightServicesLLCaWashingtonLimitedLiabilityCompanyCITYOFRENTONaMunicipalCorporationc-jAmendment03-15toLAG14-005CityofRentontoRainierFlightServiceLLCJasonSethL—TitleDenisLawMayorCityClerkDate27k. - Transportation Systems Division recommends approval of an amendment Page 230 of 305 BLAG14-005Amendment03-15ApprovedastolegalformCityAttorneyAmendment03-15toLAG14-0053CityofRentontoRainierFlightServiceLLC7k. - Transportation Systems Division recommends approval of an amendment Page 231 of 305 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: NE Sunset Blvd. (North Park Drive to Monroe Avenue NE) Roadway Improvements Project Preliminary Design Phase Consultant Agreement with Perteet, Inc. Meeting: REGULAR COUNCIL - 23 Mar 2015 Exhibits: A. Issue Paper B. Consultant Agreement Submitting Data: Dept/Div/Board: Public Works Staff Contact: Keith Woolley, Project Manager, extension 7318 Recommended Action: Refer to Transportation (Aviation) Committee Fiscal Impact: Expenditure Required: $ 578,048 Transfer Amendment: $ Amount Budgeted: $ 1,680,000 Revenue Generated: $ Total Project Budget: $ 2,400,000 City Share Total Project: $ 1,086,065 SUMMARY OF ACTION: This consultant contract retains the services of Perteet, Inc. for preliminary design of the Sunset Blvd. corridor improvements between North Park Drive and Monroe Avenue NE. Improvements include all forms of mobility to create an inviting corridor through urban design amenities such as buffered sidewalk, a multi-use trail or bike lane, traffic signal priority, landscaped median and consolidated driveway access. Improvements also include new curb and gutter, upgraded pedestrian ramps and crosswalks, street lighting and traffic signal upgrades and streetscape elements such as street trees. The combined improvements will result in a sustainable, long term solution to the community’s transportation needs. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant agreement with Perteet, Inc. in the amount of $578,048.00 for preliminary design services for the NE Sunset Blvd. in the Renton Highlands Sunset area. 7l. - Transportation Systems Division recommends approval of a consultant Page 232 of 305 PUBLICWORKSDEPARTMENTMEMORANDUMDATE:March23,2015TO:EdPrince,CouncilPresidentMembersofRentonCityCouncilVIA:DenisLaw,Mayo,,FROM:GreggZimmerm’f1cTnistratorSTAFFCONTACT:KeithWoolley,ProjectManager(Extension7318)SUBJECT:NESunsetBlvd.(NorthParkDrivetoMonroeAvenueNE)RoadwayImprovementsProjectPreliminaryDesignPhaseConsultantAgreementwithPerteet,Inc.ISSUE:ShouldtheMayorandCityClerkexecutetheconsultantagreementforpreliminarydesignservicesfortheNESunsetBlvd(NorthParkDrivetoMonroeAvenueNE)RoadwayImprovementsProjectwithPerteet,Inc.?RECOMMENDATION:AuthorizetheMayorandCityClerktoexecutetheconsultantagreementwithPerteet,Inc.intheamountof$578,048.00forpreliminarydesignservicesfortheNESunsetBlvd(NorthParkDrivetoMonroeAvenueNE)RoadwayImprovementsProject.BACKGROUND:ThisconsultantcontractretainstheservicesofPerteet,Inc.forpreliminarydesignofSunsetBlvd.corridorimprovementsbetweenNorthParkDriveandMonroeAvenueNE.Improvementsincludeallformsofmobilitytocreateaninvitingcorridorthroughurbandesignamenitiessuchasbufferedsidewalk,amulti-usetrailorbikelane,trafficsignalpriority,landscapedmedianandconsolidateddrivewayaccess.Improvementsalsoincludenewcurbandgutter,upgradedpedestrianrampsandcrosswalks,streetlightingandtrafficsignalupgradesandstreetscapeelementssuchasstreettrees.Thecombinedimprovementswillresultinasustainable,longtermsolutiontothecommunity’stransportationneeds.Perteet,Inc.wasselectedafterinterviewingthreefinalists.Theconsultingfeeisconsideredfairandreasonable.cc:DougJacobson,DeputyPWAdministrator—TransportationBobHanson,TransportationDesignManagerKeithWoolley,ProjectManagerH:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Keith\SunsetBlvd\300DesignConsultantContract\3D2ConsultantAgreement\302.3Agreement\302.3.1OriginalContract\IssuePaper(Perteet-SunsetBlvd).doc7l. - Transportation Systems Division recommends approval of a consultant Page 233 of 305 AgreementNumber:LocalAgencyA&EProfessionalSeniicesCostPlusFixedFeeConsultantAgreementFirm/OrganizationLegalName(donotusedba’s):PerteetInc.AddressRemittoAddress505FifthAvenueS.,Suite300505FifthAvenueS.,Suite300Seattle,WA98104Seattle,WA98104UBINumberFederalTINorSSNNumber601-288-06591-1505037ExecutionDateCompletionDateJanuary31,20161099FormRequiredFederalParticipationLIYesNoYes[]NoDescriptionofWorkCityofRentonN.E.SunsetBlvd.(N.ParkDrivetoMonroeAve.N.E.)PreliminaryDesignandDesignReportPhaseTheprojectwillevaluateopporturntiestoconstructimprovementstoNESunsetBlvdbetweenNParkDriveandMonroeAveNE.Thepurposeistoprovidebetternon-motorizedfacilities,upgradepavementconditions,improvetrafficoperations,reducecollisions,andimprovecorridoraestheticsalongNESunsetBlvdtosupporttheSunsetAreaPlannedAction.LIYesNoDBEParticipationTotalAmountAuthorized:$578,048.00LIYesNoMBEParticipationLIYesNoWBEParticipationManagementReserveFund:LIYesNoSBEParticipationMaximumAmountPayable:$578,048.00IndexofExhibitsExhibitAScopeofWorkExhibitBDBEParticipationExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataExhibitDPrimeConsultantCostComputationsExhibitESub-consultantCostComputationsExhibitFTitleVIAssurancesExhibitGCertificationDocumentsExhibitHLiabilityInsuranceIncreaseExhibitIAllegedConsultantDesignErrorProceduresExhibitJConsultantClaimProceduresAgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage1of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 234 of 305 THISAGREEMENT,madeandenteredintoasshowninthe“ExecutionDate”boxonpageone(I)ofthisAGREEMENT,betweentheCITYOFRENTON,hereinaftercalledthe“AGENCY”,andthe“FirmIOrganizationName”referencedonpageone(1)ofthisAGREEMENThereinaftercalledthe“CONSULTANT”.WHEREAS,theAGENCYdesirestoaccomplishtheworkreferencedin“DescriptionofWork”onpageone(1)ofthisAGREEMENThereaftercalledthe“SERVICES”,anddoesnothavesufficientstafftomeettherequiredcommitmentandthereforedeemsitadvisableanddesirabletoengagetheassistanceofaCONSULTANTtoprovidethenecessarySERVICES;andWHEREAS,theCONSULTANTrepresentsthattheycomplywiththeWashingtonStateStatutesrelatingtoprofessionalregistration,ifapplicable,andhassignifiedawillingnesstofurnishconsultingservicestotheAGENCY.NOW,THEREFORE,inconsiderationoftheterms,conditions,covenantsandperformancecontainedherein,orattachedandincorporatedandmadeaparthereof,thepartiesheretoagreeasfollows:I.GeneralDescriptionofWorkTheworkunderthisAGREEMENTshallconsistoftheabovedescribedSERVICESashereindefined,andnecessarytoaccomplishthecompletedworkforthisproject.TheCONSULTANTshallfurnishallservices,labor,andrelatedequipmentandifapplicable,sub-consultantsandsubcontractorsnecessarytoconductandcompletetheSERVICESasdesignatedelsewhereinthisAGREEMENT.II.GeneralScopeofWorkTheScopeofWorkandprojectedlevelofeffortrequiredfortheseSERVICESisdetailedinExhibit“A”attachedheretoandbythisreferencemadeapartofthisAGREEMENT.TheGeneralScopeofWorkwasdevelopedutilizingperformancebasedcontractingmethodologies.Ill.GeneralRequirementsAllaspectsofcoordinationoftheworkofthisAGREEMENTwithoutsideagencies,groups,orindividualsshallreceiveadvanceapprovalbytheAGENCY.Necessarycontactsandmeetingswithagencies,groups,and/orindividualsshallbecoordinatedthroughtheAGENCY.TheCONSULTANTshallattendcoordination,progressandpresentationmeetingswiththeAGENCYand/orsuchFederal,State,Community,CityorCountyofficials,groupsorindividualsasmayberequestedbytheAGENCY.TheAGENCYwillprovidetheCONSULTANTsufficientnoticepriortomeetingsrequiringCONSULTANTparticipation.TheCONSULTANTshallprepareamonthlyprogressreport.inaformapprovedbytheAGENCY,whichwilloutlineinwrittenandgraphicalformthevariousphasesandtheorderofperformanceoftheSERVICESinsufficientdetailsothattheprogressoftheSERVICEScaneasilybeevaluated.TheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State.andlocallaws,rules,codes,regulations,andallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage2of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 235 of 305 ParticipationforDisadvantagedBusinessEnterprises(DBE)orSmallBusinessEnterprises(SBE),ifrequired,per49CFRPart26,shallbeshownontheheadingofthisAGREEMENT.IfDBEfirmsareutilizedatthecommencementofthisAGREEMENT,theamountsauthorizedtoeachfirmandtheircertificationnumberwillbeshownonExhibit“B”attachedheretoandbythisreferencemadeapartofthisAGREEMENT.IfthePrimeCONSULTANTisaDBEcertifiedfirmtheymustcomplywiththeCommercialUsefulFunction(CUF)regulationoutlinedintheAGENCY’S“DBEProgramParticipationPlan”andperformaminimumof30%ofthetotalamountofthisAGREEMENT.Itisrecommended,butnotrequired,thatnon-DBEPrimeCONSULTANTSperformaminimumof30%ofthetotalamountofthisAGREEMENT.TheCONSULTANT,onamonthlybasis,isrequiredtosubmitDBEParticipationoftheamountspaidtoallDBEfirmsinvoicedforthisAGREEMENT.AllReports,PS&Ematerials,andotherdatafurnishedtotheCONSULTANTbytheAGENCYshallbereturned.Allelectronicfiles,preparedbytheCONSULTANT,mustmeettherequirementsasoutlinedinExhibitC”—PreparationandDeliveryofElectronicEngineeringandotherData”.Alldesigns,drawings,specifications,documents,andotherworkproducts,includingallelectronicfiles,preparedbytheCONSULTANTpriortocompletionorterminationofthisAGREEMENTareinstrumentsofservicefortheseSERVICES,andarethepropertyoftheAGENCY.ReusebytheAGENCYorbyothers,actingthroughoronbehalfoftheAGENCYofanysuchinstrumentsofservice,notoccurringasapartofthisSERVICE,shallbewithoutliabilityorlegalexposuretotheCONSULTANT.AnyandallnoticesorrequestsrequiredunderthisAGREEMENTshallbemadeinwritingandsenttotheotherpartyby(i)certifiedmail,returnreceiptrequestedor(ii)byemailorfacsimile,totheaddresssetforthbelow:IftoAGENCY:Name:Agency:Address:City:Email:Phone:Facsimile:KeithWoolleyCityofRenton1055SouthGradyWayRentonState:WAZip:98057kwoolley@rentonwa.gov(425)430-7318(425)430-7376IftoCONSULTANT:Name:PeterDcBoldtAgency:Perteet,Inc.Address:505—5t1Ave.S.,Suite300City:SeattleState:WAZip:98105Email:peterd@perteet.comPhone:(206)436-0515Facsimile:(425)339-6018IV.TimeforBeginningandCompletionTheCONSULTANTshallnotbeginanyworkunderthetermsofthisAGREEMENTuntilauthorizedinwritingbytheAGENCY.AllworkunderthisAGREEMENTshallhecompletedbythedateshownintheheadingofthisAGREEMENTtitled“CompletionDate”.TheestablishedcompletiontimeshallnotbeextendedbecauseofanydelaysattributabletotheCONSULTANT,butmaybeextendedbytheAGENCYintheeventofadelayattributabletotheAGENCY,orbecauseofunavoidabledelayscausedbyanactofGODorgovernmentalactionsorotherconditionsbeyondthecontroloftheCONSULTANT.ApriorsupplementalAGREEMENTissuedbytheAGENCYisrequiredtoextendtheestablishedcompletiontime.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPiusFixedFeeConsultantAgreementRevised10/30/2014Page3of147l. - Transportation Systems Division recommends approval of a consultant Page 236 of 305 V.PaymentProvisionsTheCONSULTANTshallbepaidbytheAGENCYforcompletedSERVICESrenderedunderthisAGREEMENTasprovidedhereinafter.SuchpaymentshallbefullcompensationforSERVICESperformedorSERVICESrenderedandforalllabor,materials,supplies,equipment,andincidentalsnecessarytocompleteSERVICES,specifiedinSectionII,“Scopeofwork”.TheCONSULTANTshallconformtoallapplicableportionsof48CFRPart31(www.ecli.gov).TheestimateinsupportoftheCostPlusFixedFeeamountisattachedheretoasExhibits“D”and“E”andbythisreferencemadepartofthisAGREEMENT.A.ActualCosts:PaymentforallconsultingservicesforthisPROJECTshallbeonthebasisoftheCONSULTANT’Sactualcostplusafixedfee.Theactualcostshallincludedirectsalarycost,indirectcostrate,anddirectnon-salarycosts.1.Direct(RAW)LaborCosts:TheDirect(RAW)LaborCostisthedirectsalarypaidtoprincipals,professional,technical,andclericalpersonnelforthetimetheyareproductivelyengagedinworknecessarytofulfillthetermsofthisAGREEMENT.TheCONSULTANTshallmaintainsupportdatatoverifythedirectsalarycostsbilledtotheAGENCY.2.IndirectCostRate(ICR)Costs:ICRCostsarethosecosts,otherthandirectcosts,whichareincludedassuchonthebooksoftheCONSULTANTinthenormaleverydaykeepingofitsbooks.ProgresspaymentshallbemadeattheICRratesshowninattachedExhibits“D”and“E”ofthisAGREEMENT.TotalICRpaymentshallbebasedonActualCosts.TheAGENCYagreestoreimbursetheCONSULTANTtheactualICRcostsverifiedbyaudit,uptotheMaximumTotalAmountPayable,authorizedunderthisAGREEMENT,whenaccumulatedwithallotherActualCosts.AsummaryoftheCONSULTANTScostestimateandtheICRpercentageisshowninExhibits“D”and“E”,attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheCONSULTANT(primeandallsub-consultants)willsubmittotheAGENCYwithinsix(6)monthsaftertheendofeachfirm’sfiscalyear,anICRscheduleintheformatrequiredbytheAGENCY(costcategory,dollarexpenditures,etc.)forthepurposeofadjustingtheICRrateforbillingsreceivedandpaidduringthefiscalyearrepresentedbytheICRschedule.Itshallbeusedforthecomputationofprogresspaymentsduringthefollowingyearandforretroactivelyadjustingthepreviousyear’sICRcosttoreflecttheactualrate.TheICRschedulewillbesenttoEmail:ConsutlantRates@wsdot.wa.gov.FailuretosupplythisinformationbyeithertheprimeCONSULTANToranyoftheirsub-consultantsshallcausetheAGENCYtowithholdpaymentofthebilledICRcostsuntilsuchtimeastherequiredinformationisreceivedandanoverheadrateforbillingpurposesisapproved.TheAGENCY’sProjectManagerand/ortheFederalGovernmentmayperformanauditoftheCONSULTANT’SbooksandrecordsatanytimeduringregularbusinesshourstodeterminetheactualICRrate,iftheysodesire.3.DirectNon-SalaryCosts:DirectNon-SalaryCostswillbereimbursedattheActualCosttotheCONSULTANT.Thesechargesmayinclude,butarenotlimitedto,thefollowingitems:travel,printing,longdistancetelephone,supplies,computerchargesandfeesofsub-consultants.AirortraintravelwillbewillbereimbursedonlytoeconomyclasslevelsunlessotherwiseapprovedbytheAGENCY.TheCONSULTANTshallcomplywiththerulesandregulationsregardingtravelcosts(excludingair,train,andrentalcarcosts)inaccordancewithWSDOT’sAccountingManualM13-82,Chapter10—TravelRulesandProcedures,andrevisionsthereto.Air,train,andrentalcarcostsshallbereimbursedinaccordancewith48CodeofFederalRegulations(CFR)Part31.205-46“TravelCosts”.ThebillingforDirectNon-SalaryCostsshallincludeanitemizedlistingofthechargesdirectlyidentifiablewiththePROJECT.TheCONSULTANTshallmaintaintheoriginalsupportingdocumentsintheiroffice.CopiesoftheoriginalsupportingdocumentsshallbesuppliedtotheAGENCYuponrequest.AllabovechargesmustbenecessaryfortheservicesprovidedunderthisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage4of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 237 of 305 4.FixedFee:TheFixedFee,whichrepresentstheCONSULTANT’Sprofit,isshowninattachedExhibits“D”and“E”ofthisAGREEMENT.ThisfeeisbasedontheScopeofWorkdefinedinthisAGREEMENTandtheestimatedperson-hoursrequiredtoperformthestatedScopeofWork.IntheeventtheCONSULTANTentersintoasupplementalAGREEMENTforadditionalwork,thesupplementalAGREEMENTmayincludeprovisionsfortheaddedcostsandanappropriateadditionalfee.TheFixedFeewillbeproratedandpaidmonthlyinproportiontothepercentageofworkcompletedbytheCONSULTANTandreportedintheMonthlyProgressReportsaccompanyingthebillings.AnyportionoftheFixedFeeearnedbutnotpreviouslypaidintheprogresspaymentswillbecoveredinthefinalpayment,subjecttotheprovisionsofSectionIXentitled“TerminationofAgreement.”5.ManagementReserveFund(MRF):TheAGENCYmaydesiretoestablishMRFtoprovidetheAgreementAdministratorwiththeflexibilitytoauthorizeadditionalfundstotheAGREEMENTforallowableunforeseencosts,orreimbursingtheCONSULTANTforadditionalworkbeyondthatalreadydefinedinthisAGREEMENT.Suchauthorization(s)shallbeinwritingandshallnotexceedthelesserof$100,000or10%oftheTotalAmountAuthorizedasshownintheheadingofthisAGREEMENT.TheamountincludedfortheMRFisshownintheheadingofthisAGREEMENT.Thisfundmaynotbereplenished.AnychangesrequiringadditionalcostsinexcessoftheMRFshallbemadeinaccordancewithSectionXIII,“ChangesofWork.”B.MaximumTotalAmountPayable:TheMaximumTotalAmountPayablebytheAGENCYtotheCONSULTANTunderthisAGREEMENTshallnotexceedtheamountshownintheheadingofthisAGREEMENT.TheMaximumTotalAmountPayableiscomprisedoftheTotalAmountAuthorized,andtheMRF.TheMaximumTotalAmountPayabledoesnotincludepaymentforExtraWorkasstipulatedinSectionXIII,“ChangesofWork.”NominimumamountpayableisguaranteedunderthisAGREEMENT.C.MonthlyProgressPayments:TheCONSULTANTmaysubmitbillingstotheAGENCYforreimbursementofActualCostsplustheICRandcalculatedfeeonamonthlybasisduringtheprogressofthework.SuchbillingsshallbeinaformatapprovedbytheAGENCYandaccompaniedbythemonthlyprogressreportsrequiredunderSectionIII,“GeneralRequirements”ofthisAGREEMENT.ThebillingswillbesupportedbyanitemizedlistingforeachitemincludingDirect(RAW)Labor,DirectNon-Salary,andallowableICRCoststowhichwillbeaddedtheproratedFixedFee.ToprovideameansofverifyingthebilledDirect(RAW)LaborcostsforCONSULTANTemployees,theAGENCYmayconductemployeeinterviews.Theseinterviewsmayconsistofrecordingthenames,titles,Direct(RAW)Laborrates,andpresentdutiesofthoseemployeesperformingworkonthePROJECTatthetimeoftheinterview.D.FinalPayment:FinalPaymentofanybalanceduetheCONSULTANTofthegrossamountearnedwillbemadepromptlyuponitsverificationbytheAGENCYafterthecompletionoftheworkunderthisAGREEMENT,contingentuponreceiptofallPS&E,plans.maps,notes,reports,electronicdataandotherrelateddocumentswhicharerequiredtobefurnishedunderthisAGREEMENT.AcceptanceofsuchFinalPaymentbytheCONSULTANTshallconstituteareleaseofallclaimsforpayment,whichtheCONSULTANTmayhaveagainsttheAGENCYunlesssuchclaimsarespecificallyreservedinwritingandtransmittedtotheAGENCYbytheCONSULTANTpriortoitsacceptance.SaidFinalPaymentshallnot,however,beabartoanyclaimsthattheAGENCYmayhaveagainsttheCONSULTANTortoanyremediestheAGENCYmaypursuewithrespecttosuchclaims.Thepaymentofanybillingwillnotconstituteagreementastotheappropriatenessofanyitemandatthetimeoffinalaudit:allrequiredadjustmentswillbemadeandreflectedinafinalpayment.IntheeventthatsuchfinalauditrevealsanoverpaymenttotheCONSULTANT,theCONSULTANTwillrefundsuchoverpaymenttotheAGENCYwithinthirty(30)daysofnoticeoftheoverpayment.SuchrefundshallnotconstituteawaiverbytheCONSULTANTforanyclaimsrelatingtothevalidityofafindingbytheAGENCYofoverpayment.TheCONSULTANThastwenty(20)daysafterreceiptofthefinalPOSTAUDITtobegintheappealprocesstotheAGENCYforauditfindings.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage5of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 238 of 305 E.InspectionofCostRecords:TheCONSULTANTandtheirsub-consultantsshallkeepavailableforinspectionbyrepresentativesoftheAGENCY,STATEandtheUnitedStates,foraperiodofsix(6)yearsafterreceiptoffinalpayment,thecostrecordsandaccountspertainingtothisAGREEMENTandallitemsrelatedtoorbearingupontheserecordswiththefollowingexception:ifanylitigation,claimorauditarisingoutof,inconnectionwith,orrelatedtothiscontractisinitiatedbeforetheexpirationofthesix(6)yearperiod,thecostrecordsandaccountsshallberetaineduntilsuchlitigation,claim,orauditinvolvingtherecordsiscompleted.AninterimorpostauditmaybeperformedonthisAGREEMENT.Theaudit,ifanywillbeperformedbytheStateAuditor,WSDOT’sInternalAuditOfficeand/orattherequestoftheAGENCY’SProjectManager.VI.Sub-ContractingTheAGENCYpermitssubcontractsforthoseitemsofSERVICESasshowninExhibit“A”attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheCONSULTANTshallnotsubcontractfortheperformanceofanySERVICEunderthisAGREEMENTwithoutpriorwrittenpermissionoftheAGENCY.Nopermissionforsubcontractingshallcreate,betweentheAGENCYandsub-consultant,anycontractoranyotherrelationship.Compensationforthissub-consultantSERVICESshallbebasedonthecostfactorsshownonExhibit“E”,attachedheretoandbythisreferencemadeapartofthisAGREEMENT.TheSERVICESofthesub-consultantshallnotexceeditsmaximumamountpayableidentifiedineachsub-consultantcostestimateunlessapriorwrittenapprovalhasbeenissuedbytheAGENCY.Allreimbursabledirectlabor,indirectcostrate,directnon-salarycostsandfixedfeecostsforthesub-consultantshallbenegotiatedandsubstantiatedinaccordancewithSectionVI“PaymentProvisions”hereinandshallbememorializedinafinalwrittenacknowledgementbetweentheparties..AllsubcontractsshallcontainallapplicableprovisionsofthisAGREEMENT,andtheCONSULTANTshallrequireeachsub-consultantorsubcontractor,ofanytier,toabidebythetermsandconditionsofthisAGREEMENT.Withrespecttosub-consultantpayment,theCONSULTANTshallcomplywithallapplicablesectionsoftheSTATE’sPromptPaymentlawsassetforthinRCW39.04.250andRCW39.76.011.TheCONSULTANT,sub-recipient,orsub-consultantshallnotdiscriminateonthebasisofrace.color,nationalorigin.orsexintheperformanceofthisAGREEMENT.TheCONSULTANTshallcarryoutapplicablerequirementsof49CFRPart26intheawardandadministrationofDOT-assistedcontracts.FailurebytheCONSULTANTtocarryouttheserequirementsisamaterialbreachofthisAGREEMENT,whichmayresultintheterminationofthisAGREEMENTorsuchotherremedyastherecipientdeemsappropriate.VII.EmploymentandOrganizationalConflictofInterestTheCONSULTANTwarrantsthattheyhavenotemployedorretainedanycompanyorperson,otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,tosolicitorsecurethiscontract,andthatithasnotpaidoragreedtopayanycompanyorperson,otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,anyfee,commission,percentage,brokeragefee,gift,oranyotherconsideration,contingentuponorresultingfromtheawardormakingofthiscontract.Forbreachorviolationofthiswarrant.theAGENCYshallhavetherighttoannulthisAGREEMENTwithoutliabilityor,initsdiscretion,todeductfromtheAGREEMENTpriceorconsiderationorotherwiserecoverthefullamountofsuchfee.commission,percentage,brokeragefee,gift,orcontingentfee.AnyandallemployeesoftheCONSULTANTorotherpersonswhileengagedintheperformanceofanyworkorservicesrequiredoftheCONSULTANTunderthisAGREEMENT,shallbeconsideredemployeesoftheCONSULTANTonlyandnotoftheAGENCY,andanyandallclaimsthatmayariseunderanyWorkmen’sAgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage6of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 239 of 305 CompensationActonbehalfofsaidemployeesorotherpersonswhilesoengaged,andanyandallclaimsmadebyathirdpartyasaconsequenceofanyactoromissiononthepartoftheCONSULTANT’Semployeesorotherpersonswhilesoengagedonanyoftheworkorservicesprovidedtoberenderedherein,shallbethesoleobligationandresponsibilityoftheCONSULTANT.TheCONSULTANTshallnotengage,onafull-orpart-timebasis,orotherbasis,duringtheperiodofthisAGREEMENT,anyprofessionalortechnicalpersonnelwhoare,orhavebeen,atanytimeduringtheperiodofthisAGREEMENT,intheemployoftheUnitedStatesDepartmentofTransportation.ortheAGENCY,exceptregularlyretiredemployees,withoutwrittenconsentofthepublicemployerofsuchpersonifhe/shewillbeworkingonthisAGREEMENTfortheCONSULTANT.VIII.NondiscriminationDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees,sub-consultants,subcontractorsandsuccessorsininterest,agreestocomplywiththefollowinglawsandregulations:•TitleVIoftheCivilRightsActof1964•CivilRightsRestorationActof1987(42U.S.C.Chapter21SubchapterVSection(PublicLaw100-259)2000dthrough2000d-4a)•AmericanswithDisabilitiesActof1990•Federal-aidHighwayActof1973(42U.S.C.Chapter126Section12101et.seq.)(23U.S.C.Chapter3Section324)•23CFRPart200•RehabilitationActof1973•49CFRPart21(29U.S.C.Chapter16SubchapterVSection794)•49CFRPart26•AgeDiscriminationActof1975•RCW49.60.180(42U.S.C.Chapter76Section6101etseq.)InrelationtoTitleVIoftheCivilRightsActof1964,theCONSULTANTisboundbytheprovisionsofExhibit“F”attachedheretoandbythisreferencemadepartofthisAGREEMENT,andshallincludetheattachedExhibit“F”ineverysub-contract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheRegulationsordirectivesissuedpursuantthereto.IX.TerminationofAgreementTherightisreservedbytheAGENCYtoterminatethisAGREEMENTatanytimewithourwithoutcauseuponten(10)dayswrittennoticetotheCONSULTANT.IntheeventthisAGREEMENTisterminatedbytheAGENCYotherthanfordefaultonthepartoftheCONSULTANT,afinalpaymentshallbemadetotheCONSULTANTforactualhourschargedandanyappropriatefixedfeepercentageatthetimeofterminationofthisAGREEMENT,plusanydirectnon-salarycostsincurreduptothetimeofterminationofthisAGREEMENT.NopaymentshallbemadeforanySERVICEScompletedafterten(10)daysfollowingreceiptbytheCONSULTANTofthenoticetoterminate.IftheaccumulatedpaymentmadetotheCONSULTANTpriortoNoticeofTerminationexceedsthetotalamountthatwouldbeduewhencomputedassetforthinparagraphtwo(2)ofthissection,thennofinalpaymentshallbedueandtheCONSULTANTshallimmediatelyreimbursetheAGENCYforanyexcesspaid.IftheservicesoftheCONSULTANTareterminatedbytheAGENCYfordefaultonthepartoftheCONSULTANT,theaboveformulaforpaymentshallnotapply.Intheeventofaterminationfordefault,theamounttobepaidtotheCONSULTANTshallbedeterminedbytheAGENCYwithconsiderationgiventotheactualcostsincurredbytheCONSULTANTinperformingSERVICEStothedateoftermination,theamountofSERVICESoriginallyrequiredwhichwassatisfactorilycompletedtoAgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementRevised10/30/2014Page7of147l. - Transportation Systems Division recommends approval of a consultant Page 240 of 305 dateoftermination,whetherthatSERVICEisinaformoratypewhichisusabletotheAGENCYatthetimeoftermination,thecosttotheAGENCYofemployinganotherfirmtocompletetheSERVICESrequiredandthetimewhichmayberequiredtodoso,andotherfactorswhichaffectthevaluetotheAGENCYoftheSERVICESperformedatthetimeoftermination.Undernocircumstancesshallpaymentmadeunderthissubsectionexceedtheamount,whichwouldhavebeenmadeusingtheformulasetforthinparagraphtwo(2)ofthissection.IfitisdeterminedforanyreasonthattheCONSULTANTwasnotindefaultorthattheCONSULTANT’SfailuretoperformiswithouttheCONSULTANT’Soritsemployee’sdefaultornegligence,theterminationshallbedeemedtobeaterminationfortheconvenienceoftheAGENCY.Insuchanevent,theCONSULTANTwouldbereimbursedforactualcostsandappropriatefixedfeepercentageinaccordancewiththeterminationforotherthandefaultclauseslistedpreviously.TheCONSULTANTshall,within15daysnotifytheAGENCYinwriting,intheeventofthedeathofanymember,partner.orofficeroftheCONSULTANTorthedeathorchangeofanyoftheCONSULTANT’ssupervisoryand/orotherkeypersonnelassignedtotheprojectordisaffiliationofanyprincipallyinvolvedCONSULTANTemployee.TheCONSULTANTshallalsonotifytheAGENCY,inwriting,intheeventofthesaleortransferof50%ormoreofthebeneficialownershipoftheCONSULTANTwithin15daysofsuchsaleortransferoccurring.TheCONSOULTANTshallcontinuetobeobligatedtocompletetheSERVICESunderthetermsofthisAGREEMENTunlesstheAGENCYchoosestoterminatethisAGREEMENTforconvenienceorchoosestorenegotiateanyterm(s)ofthisAGREEMENT.Ifterminationforconvenienceoccurs,finalpaymentwillbemadetotheCONSULTANTassetforthinthesecondandthirdparagraphsofthissection.PaymentforanypartoftheSERVICESbytheAGENCYshallnotconstituteawaiverbytheAGENCYofanyremediesofanytypeitmayhaveagainsttheCONSULTANTforanybreachofthisAGREEMENTbytheCONSULTANT,orforfailureoftheCONSULTANTtoperformSERVICESrequiredofitbytheAGENCY.ForbearanceofanyrightsundertheAGREEMENTwillnotconstitutewaiverofentitlementtoexercisethoserightswithrespecttoanyfutureactoromissionbytheCONSULTANT.X.ChangesofWorkTheCONSULTANTshallmakesuchchangesandrevisionsinthecompleteworkofthisAGREEMENTasnecessarytocorrecterrorsappearingtherein,withoutadditionalcompensationthereof.ShouldtheAGENCYfinditdesirableforitsownpurposestohavepreviouslysatisfactorilycompletedSERVICESorpartsthereofchangedorrevised,theCONSULTANTshallmakesuchrevisionsasdirectedbytheAGENCY.ThisworkshallbeconsideredasExtraWorkandwillbepaidforashereinprovidedunderSectionXIII“ExtraWork”.XI.DisputesAnydisputedissuenotresolvedpursuanttothetermsofthisAGREEMENTshallbesubmittedinwritingwithin10daystotheDirectorofPublicWorksorAGENCYEngineer,whosedecisioninthemattershallbefinalandbindingonthepartiesofthisAGREEMENT;providedhowever,thatifanactionisbroughtchallengingtheDirectorofPublicWorksorAGENCYEngineer’sdecision,thatdecisionshallbesubjecttojudicialreview.IfthepartiestothisAGREEMENTmutuallyagree,disputesconcerningallegeddesignerrorswillbeconductedundertheproceduresfoundinExhibit“J”.IntheeventthateitherpartydeemitnecessarytoinstitutelegalactionorproceedingtoenforceanyrightorobligationunderthisAGREEMENT,thisactionshallbeinitiatedintheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.ThepartiesheretoagreethatallquestionsshallberesolvedbyapplicationofWashingtonlawandthatthepartieshavetherightofappealfromsuchdecisionsoftheSuperiorCourtinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTherebyconsentstothepersonaljurisdictionoftheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage8of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 241 of 305 XII.LegalRelationsTheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State,andlocallaws,rules,codes,regulationsandallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTshalldefend,indemnifyandholdtheStateofWashington(STATE),andtheAGENCYandtheirofficersandemployeesharmlessfromallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromthenegligenceof,orthebreachofanyobligationunderthisAGREEMENTby,theCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable;providedthatnothinghereinshallrequireaCONSULTANTtodefendorindemnifytheSTATEandtheAGENCYandtheirofficersandemployeesagainstandholdharmlesstheSTATEandtheAGENCYandtheirofficersandemployeesfromclaims,demandsorsuitsbasedsolelyuponthenegligenceof,orbreachofanyobligationunderthisAGREEMENTbytheSTATEandtheAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEand/ortheAGENCYmaybelegallyliable;andprovidedfurtherthatiftheclaimsorsuitsarecausedbyorresultfromtheconcurrentnegligenceof(a)theCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTislegallyliable,and(b)theSTATEand/orAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsandorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEandorAGENCYmaybelegallyliable,thedefenseandindemnityobligationshallbevalidandenforceableonlytotheextentoftheCONSULTANT’snegligenceorthenegligenceoftheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.ThisprovisionshallbeincludedinanyAGREEMENTbetweenCONSULTANTandanysub-consultant,subcontractorandvendor,ofanytier.TheCONSULTANTshallalsodefend,indemnify,andholdtheSTATEandtheAGENCYandtheirofficersandemployeesharmlessformallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromtheallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents,proprietaryinformation,know-how,copyrightrightsorinventionsbytheCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsfromwhomtheCONSULTANTmaybelegallyliable,inperformanceoftheWorkunderthisAGREEMENTorarisingoutofanyuseinconnectionwiththeAGREEMENTofmethods,processes,designs,informationorotheritemsfurnishedorcommunicatedtoSTATEand/ortheAGENCY,theiragents,officersandemployeespursuanttotheAGREEMENT;providedthatthisindemnityshallnotapplytoanyallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents.proprietaryinformation,know-how,copyrightrightsorinventionsresultingfromSTATEand/orAGENCY’s,theiragents’,officers’andemployees’failuretocomplywithspecificwritteninstructionsregardinguseprovidedtoSTATEand/orAGENCY,theiragents,officersandemployeesbytheCONSULTANT,itsagents.employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.TheCONSULTANT’SrelationtotheAGENCYshallbeatalltimesasanindependentcontractor.NotwithstandinganydeterminationbytheExecutiveEthicsBoardorothertribunal,theAGENCYmay,initssolediscretion,bywrittennoticetotheCONSULTANTterminatethisAGREEMENTifitisfoundafterduenoticeandexaminationbytheAGENCYthatthereisaviolationoftheEthicsinPublicServiceAct,Chapter42.52RCW;oranysimilarstatuteinvolvingtheCONSULTANTintheprocurementof,orperformanceunder,thisAGREEMENT.TheCONSULTANTspecificallyassumespotentialliabilityforactionsbroughtbytheCONSULTANT’sownemployeesoritsagentsagainsttheSTATEand/orAGENCYand,solelyforthepurposeofthisindemnificationanddefense,theCONSULTANTspecificallywaivesanyimmunityunderthestateindustrialinsurancelaw,Title5IRCW.ThiswaiverhasbeenmutuallynegotiatedbetweentheParties,AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage9of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 242 of 305 UnlessotherwisespecifiedintheAGREEMENT,theAGENCYshallberesponsibleforadministrationofconstructioncontracts,ifany,ontheproject.Subjecttotheprocessingofanewsolesource,oranacceptablesupplementalAGREEMENT,theCONSULTANTshallprovideOn-CallassistancetotheAGENCYduringcontractadministration.Byprovidingsuchassistance,theCONSULTANTshallassumenoresponsibilityfor:properconstructiontechniques,jobsitesafety,oranyconstructioncontractor’sfailuretoperformitsworkinaccordancewiththecontractdocuments.TheCONSULTANTshallobtainandkeepinforceduringthetermsoftheAGREEMENT,orasotherwiserequired,thefollowinginsurancewithcompaniesorthroughsourcesapprovedbytheStateInsuranceCommissionerpursuanttoTitle48RCW.InsuranceCoverageA.Worker’scompensationandemployer’sliabilityinsuranceasrequiredbytheSTATE.B.CommercialgeneralliabilitywrittenunderISOFormCG00011204oritsequivalentwithminimumlimitsofonemilliondollars($1,000,000)peroccurrenceandtwomilliondollars($2,000,000)intheaggregateforeachpolicyperiod.C.BusinessautoliabilityinsurancewrittenunderISOFormCG00011001orequivalentprovidingcoverageforany“Auto”(Symbol1)usedinanamountnotlessthanonemilliondollar($1,000,000)combinedsinglelimitforeachoccurrence.ExceptingtheWorker’sCompensationInsuranceandanyProfessionalLiabilityInsurance,theSTATEandAGENCY,theirofficers,employees,andagentswillbenamedonallpoliciesofCONSULTANTandanysub-consultantand/orsubcontractorasanadditionalinsured(the“AIs”),withnorestrictionsorlimitationsconcerningproductsandcompletedoperationscoverage.Thiscoverageshallbeprimarycoverageandnon-contributoryandanycoveragemaintainedbytheAlsshallbeexcessover,andshallnotcontributewith,theadditionalinsuredcoveragerequiredhereunder.TheCONSULTANT’sandthesub-consultant’sand/orsubcontractor’sinsurershallwaiveanyandallrightsofsubrogationagainsttheAIs.TheCONSULTANTshallfurnishtheAGENCYwithverificationofinsuranceandendorsementsrequiredbythisAGREEMENT.TheAGENCYreservestherighttorequirecomplete,certifiedcopiesofallrequiredinsurancepoliciesatanytime.AllinsuranceshallbeobtainedfromaninsurancecompanyauthorizedtodobusinessintheStateofWashington.TheCONSULTANTshallsubmitaverificationofinsuranceasoutlinedabovewithinfourteen(14)daysoftheexecutionofthisAGREEMENTto:Name:KeithWoolleyAgency:CityofRentonAddress:1055SouthGradyWayCity:RentonState:WAZip:98057Email:kwoolley@rentonwa.govPhone:(425)430-7318Facsimile:(425)430-7376Nocancellationoftheforegoingpoliciesshallbeeffectivewithoutthirty(30)dayspriornoticetotheAGENCY.TheCONSULTANT’sprofessionalliabilitytotheAGENCY,includingthatwhichmayariseinreferencetosectionIX“TerminationofAgreement”ofthisAGREEMENT,shallbelimitedtotheaccumulativeamountoftheauthorizedAGREEMENTamountoronemilliondollars($1,000,000),whicheverisgreater,unlessthelimitofliabilityisincreasedbytheAGENCYpursuanttoExhibitH.InnocaseshalltheCONSULTANT’sprofessionalliabilitytothirdpartiesbelimitedinanyway.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage10of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 243 of 305 ThepartiesenterintothisAGREEMENTforthesolebenefitoftheparties,andtotheexclusionofanythirdparty,andnothirdpartybeneficiaryisintendedorcreatedbytheexecutionofthisAGREEMENT.TheAGENCYwillpaynoprogresspaymentsunderSectionV“PaymentProvisions”untiltheCONSULTANThasfullycompliedwiththissection.Thisremedyisnotexclusive;andtheAGENCYmaytakesuchotheractionasisavailabletoitunderotherprovisionsofthisAGREEMENT,orotherwiseinlaw.XIII.ExtraWorkA.TheAGENCYmayatanytime,bywrittenorder,makechangeswithinthegeneralscopeoftheAGREEMENTintheSERVICEStobeperformed.B.Ifanysuchchangecausesanincreaseordecreaseintheestimatedcostof,orthetimerequiredfor,performanceofanypartoftheSERVICESunderthisAGREEMENT,whetherornotchangedbytheorder,orotherwiseaffectsanyothertermsandconditionsoftheAGREEMENT,theAGENCYshallmakeanequitableadjustmentinthe(I)maximumamountpayable;(2)deliveryorcompletionschedule,orboth;and(3)otheraffectedtermsandshallmodifytheAGREEMENTaccordingly.C.TheCONSULTANTmustsubmitany“requestforequitableadjustment”,hereafterreferredtoas“CLAIM”,underthisclausewithinthirty(30)daysfromthedateofreceiptofthewrittenorder.However,iftheAGENCYdecidesthatthefactsjustifyit,theAGENCYmayreceiveandactuponaCLAIMsubmittedbeforefinalpaymentoftheAGREEMENT.D.FailuretoagreetoanyadjustmentshallbeadisputeunderthesectionXII“Disputes”clause.However,nothinginthisclauseshallexcusetheCONSULTANTfromproceedingwiththeAGREEMENTaschanged.E.Notwithstandingthetermsandconditionsofparagraphs(A)and(B)above,themaximumamountpayableforthisAGREEMENT,shallnotbeincreasedorconsideredtobeincreasedexceptbyspecificwrittensupplementtothisAGREEMENT.XIV.EndorsementofPlansIfapplicable,theCONSULTANTshallplacetheirendorsementonallplans.estimates,oranyotherengineeringdatafurnishedbythem.XV.FederalandStateReviewTheFederalHighwayAdministrationshallhavetherighttoparticipateintherevieworexaminationoftheSERVICESinprogress.XVI.CertificationoftheConsultantandtheAgencyAttachedheretoasExhibit“G-l(aandb)”aretheCertificationsoftheCONSULTANTandtheAGENCY,Exhibit“G-2”CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters—PrimaryCoveredTransactions,Exhibit“G-3”CertificationRegardingtheRestrictionsandtheUseofFederalFundsforLobbyingandExhibit“G-4”CertificateofCurrentCostorPricingData.Exhibit“G-3”isrequiredonlyinAGREEMENTSoveronehundredthousanddollars($100,000)andExhibit“G-4”isrequiredonlyinAGREEMENTSoverfivehundredthousanddollars($500,000).TheseExhibitsmustbeexecutedbytheCONSULTANT,andsubmittedwiththemasterAGREEMENT,andreturnedtotheAGENCYattheaddresslistedinsectionIII“GeneralRequirements”priortoitsperformanceofanySERVICESunderthisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage11of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 244 of 305 XVII.CompleteAgreementThisdocumentandreferencedattachmentscontainallcovenants,stipulations,andprovisionsagreeduponbytheparties.Noagent,orrepresentativeofeitherpartyhasauthoritytomake,andthepartiesshallnotheboundbyorbeliablefor,anystatement,representation,promiseoragreementnotsetforthherein.Nochanges,amendments,ormodificationsofthetermshereofshallbevalidunlessreducedtowritingandsignedbythepartiesasanamendmenttothisAGREEMENT.XVIII.ExecutionandAcceptanceThisAGREEMENTmaybesimultaneouslyexecutedinseveralcounterparts.eachofwhichshallhedeemedtobeanoriginalhavingidenticallegaleffect.TheCONSULTANTdoesherebyratifyandadoptallstatements,representations.warranties,covenants,andAGREEMENTScontainedintheproposal,andthesupportingmaterialsubmittedbytheCONSULTANT,anddoesherebyaccepttheAGREEMENTandagreestoallofthetermsandconditionsthereof.XIX.ProtectionofConfidentialInformationTheCONSULTANTacknowledgesthatsomeofthematerialandinformationthatmaycomeintoitspossessionorknowledgeinconnectionwiththisAGREEMENToritsperformancemayconsistofinformationthatisexemptfromdisclosuretothepublicorotherunauthorizedpersonsundereitherchapter42.56RCWorotherlocal,stateorfederalstatues(“State’sConfidentialInformation”).The“State’sConfidentialInformation”includes,butisnotlimitedto,names,addresses,SocialSecuritynumbers,e-mailaddresses,telephonenumbers,financialprofIles,creditcardinformation,driver’slicensenumbers,medicaldata,lawenforcementrecords(oranyotherinformationidentifiabletoanindividual),STATEandAGENCYsourcecodeorobjectcode,STATEandAGENCYsecuritydata,non-publicSpecifications.STATEandAGENCYnon-publiclyavailabledata,proprietarysoftware,Statesecuritydata,orinformationwhichmayjeopardizeanypartoftheprojectthatrelatestoanyofthesetypesofinformation.TheCONSULTANTagreestoholdtheState’sConfidentialInformationinstrictestconfidenceandnottomakeuseoftheState’sConfidentialinformationforanypurposeotherthantheperformanceofthisAGREEMENT,toreleaseitonlytoauthorizedemployees,sub-consultantsorsubcontractorsrequiringsuchinformationforthepurposesofcarryingoutthisAGREEMENT,andnottorelease,divulge,publish,transfer,sell,disclose,orotherwisemakeitknowntoanyotherpartywithouttheAGENCY’sexpresswrittenconsentorasprovidedbylaw.TheCONSULTANTagreestoreleasesuchinformationormaterialonlytoemployees,sub-consultantsorsubcontractorswhohavesignedanondisclosureAGREEMENT,thetermsofwhichhavebeenpreviouslyapprovedbytheAGENCY.TheCONSULTANTagreestoimplementphysical,electronic,andmanagerialsafeguardstopreventunauthorizedaccesstotheState’sConfidentialInformation.ImmediatelyuponexpirationorterminationofthisAGREEMENT,theCONSULTANTshall,attheAGENCY’soption:(i)certifytotheAGENCYthattheCONSULTANThasdestroyedalloftheState’sConfidentialInformation;or(ii)returnalloftheState’sContidentialInformationtotheAGENCY;or(iii)takewhateverotherstepstheAGENCYrequiresoftheCONSULTANTtoprotecttheState’sConfidentialInformation.AsrequiredunderExecutiveOrder00-03.theCONSULTANTshallmaintainalogdocumentingthefollowing:theStatesConfidentialInformationreceivedintheperformanceofthisAGREEMENT;thepurpose(s)forwhichtheState’sConfidentialInformationwasreceived;whoreceived,maintainedandusedtheState’sConfidentialInformation;andthefinaldispositionoftheState’sConfidentialInformation.TheCONSULTANT’srecordsshallbesubjecttoinspection,review,oraudituponreasonablenoticefromtheAGENCY.TheAGENCYreservestherighttomonitor,audit,orinvestigatetheuseoftheState’sConfidentialInformationcollected,usedoracquiredbytheCONSULTANTthroughthisAGREEMENT.Themonitoring,auditing,orinvestigatingmayinclude,butisnotlimitedto,saltingdatabases.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage12of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 245 of 305 ViolationofthissectionbytheCONSULTANToritssub-consultantsorsubcontractorsmayresultinterminationofthisAGREEMENTanddemandforreturnofallState’sConfidentialInformation,monetarydamages,orpenalties.ItisunderstoodandacknowledgedthattheCONSULTANTmayprovidetheAGENCYwithinformationwhichisproprietaryand/orconfidentialduringthetermofthisAGREEMENT.ThepartiesagreetomaintaintheconfidentialityofsuchinformationduringthetermofthisAGREEMENTandafterwards.Allmaterialscontainingsuchproprietaryand/orconfidentialinformationshallbeclearlyidentifiedandmarkedas“Confidential”andshallbereturnedtothedisclosingpartyattheconclusionoftheSERVICESunderthisAGREEMENT.TheCONSULTANTshallprovidetheAGENCYwithalistofallinformationandmaterialsitconsidersconfidentialand/orproprietaryinnature:(a)atthecommencementofthetermofthisAGREEMENT;or(b)assoonassuchconfidentialorproprietarymaterialisdeveloped.“Proprietaryand/orconfidentialinformation”isnotmeanttoincludeanyinformationwhich,atthetimeofitsdisclosure:(i)isalreadyknowntotheotherparty;(ii)isrightfullydisclosedtooneofthepartiesbyathirdpartythatisnotactingasanagentorrepresentativefortheotherparty;(iii)isindependentlydevelopedbyorfortheotherparty;(iv)ispubliclyknown;or(v)isgenerallyutilizedbyunaffiliatedthirdpartiesengagedinthesamebusinessorbusinessesastheCONSULTANT.ThepartiesalsoacknowledgethattheAGENCYissubjecttoWashingtonStateandfederalpublicdisclosurelaws.Assuch,theAGENCYshallmaintaintheconfidentialityofallsuchinformationmarkedproprietaryand/orconfidentialorotherwiseexempt,unlesssuchdisclosureisrequiredunderapplicablestateorfederallaw.Ifapublicdisclosurerequestismadetoviewmaterialsidentifiedas“Proprietaryand/orconfidentialinformation”orotherwiseexemptinformation,theAGENCYwillnotifytheCONSULTANToftherequestandofthedatethatsuchrecordswillbereleasedtotherequesterunlesstheCONSULTANTobtainsacourtorderfromacourtofcompetentjurisdictionenjoiningthatdisclosure.IftheCONSULTANTfailstoobtainthecourtorderenjoiningdisclosure,theAGENCYwillreleasetherequestedinformationonthedatespecified.TheCONSULTANTagreestonotifythesub-consultantofanyAGENCYcommunicationregardingdisclosurethatmayincludeasub-consultant’sproprietaryand/orconfidentialinformation.TheCONSULTANTnotificationtothesub-consultantwillincludethedatethatsuchrecordswillbereleasedbytheAGENCYtotherequesterandstatethatunlessthesub-consultantobtainsacourterorderfromacourtofcompetentjurisdictionenjoiningthatdisclosuretheAGENCYwillreleasetherequestedinformation.IftheCONSULTANTand/orsub-consultantfailtoobtainacourtorderorotherjudicialreliefenjoiningtheAGENCYbythereleasedate,theCONSULTANTshallwaiveandreleaseandshallholdharmlessandindemnifytheAGENCYfromallclaimsofactualorallegeddamages,liabilities,orcostsassociatedwiththeAGENCY’ssaiddisclosureofsub-consultants’information.XX.RecordsMaintenanceDuringtheprogressoftheWorkandSERVICESprovidedhereunderandforaperiodofnotlessthansix(6)yearsfromthedateoffinalpaymenttotheCONSULTANT,theCONSULTANTshallkeep,retainandmaintainall“documents”pertainingtotheSERVICESprovidedpursuanttothisAGREEMENT.Copiesofall“documents”pertainingtotheSERVICESprovidedhereundershallbemadeavailableforreviewattheCONSULTANT’splaceofbusinessduringnormalworkinghours.Ifanylitigation,claimorauditiscommenced,theCONSULTANTshallcooperatewithAGENCYandassistintheproductionofallsuchdocuments.“Documents”shallberetaineduntilalllitigation,claimsorauditfindingshavebeenresolvedeventhoughsuchlitigation,claimorauditcontinuespastthesix(6)yearretentionperiod.ForpurposesofthisAGREEMENT,“documents”meanseverywritingorrecordofeverytypeanddescription,includingelectronicallystoredinformation(“ESI”),thatisinthepossession,control,orcustodyoftheCONSULTANT,including,withoutlimitation,anyandallcorrespondences,contracts,AGREEMENTs,appraisals,plans,designs,data,surveys,maps,spreadsheets,memoranda,stenographicorhandwrittennotes,reports,records,telegrams,schedules,diaries,notebooks,logbooks,invoices,accountingrecords,worksheets,charts,notes,drafts,scribblings,recordings,visualdisplays,photographs,minutesofmeetings,tabulations,computations,summaries,inventories,andwritingsregardingconferences,conversationsortelephoneconversations,andanyandallothertaped,recorded,written,printedortypedmattersofanykindordescription;everycopyofanyoftheforegoing,whetherornotsuchcopyisacopyidenticaltoanoriginal,orwhetherornotsuchcopycontainsanycommentaryornotationwhatsoeverthatdoesnotappearontheoriginal.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementPage13of14Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 246 of 305 ForpurposesofthisAGREEMENT,“ESI”meansanyandallcomputerdataorelectronicrecordedmediaofanykind,including“NativeFiles,”thatarestoredinanymediumfromwhichitcanberetrievedandexamined,eitherdirectlyoraftertranslationintoareasonablyuseableform.ESImayincludeinformationand/ordocumentationstoredinvarioussoftwareprogramssuchas:Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,AdobeAcrobat,SQLdatabases,oranyothersoftwareorelectroniccommunicationprogramsordatabasesthattheCONSULTANTmayuseintheperformanceofitsoperations.ESImaybelocatedonnetworkservers,backuptapes,smartphones.thumbdrives,CDs.DVDs,floppydisks,workcomputers,cellphones,laptopsoranyotherelectronicdevicethatCONSULTANTusesintheperformanceofitsWorkorSERVICEShereunder,includinganypersonaldevicesusedbytheCONSULTANToranysub-consultantathome.“Nativefiles”areasubsetofESIandrefertotheelectronicformatoftheapplicationinwhichsuchESIisnormallycreated,viewed,and/ormodified.TheCONSULTANTshallincludethissectionXX“RecordsMaintenance”ineverysubcontractitentersintoinrelationtothisAGREEMENTandbindthesub-consultanttoitsterms,unlessexpresslyagreedtootherwiseinwritingbytheAGENCYpriortotheexecutionofeachsubcontract.Inwitnesswhereof,thepartiesheretohaveexecutedthisAGREEMENTasofthedayandyearshowninthe“ExecutionDate”boxonpageone(1)ofthisAGREEMENT.CITYOFRENTONSignaturePERTEET,INC.eterDeBoldt,VicePresidentignatureDate&/4cDateAnymodifIcation,change,orreformationofthisAGREEMENTshallrequireapprovalastoformbytheOfficeoft/icAttorneyGeneral.AgreementNumber:LocalAgencyA&EProfessionalServicesCostPlusFixedFeeConsultantAgreementRevised10/30/2014Page14of147l. - Transportation Systems Division recommends approval of a consultant Page 247 of 305 ExhibitAScopeofWorkCityofRentonNESunsetBlvd(N.ParkDrivetoMonroeAveNE)PreliminaryDesignandDesignReportPhaseDuringthetermofthisContractPerteetInc.(CONSULTANT)willperformprofessionalservicesfortheCityofRenton(CITY),asdetailedbelow:INTRODUCTIONTheprojectwillevaluateopportunitiestoconstructimprovementstoNESunsetBlvdbetweenNParkDriveandMonroeAveNE.Thepurposeistoprovidebetternon-motorizedfacilities,upgradepavementconditions,improvetrafficoperations,reducecollisions,andimprovecorridoraestheticsalongNESunsetBlvdtosupporttheSunsetAreaPlannedAction.GENERALSCOPEOFSERVICESThisagreementincludesdesignreportandpreliminarydesignservicesfortheNESunsetBlvdcorridorbetweenNParkDriveandMonroeAveNE.AttheoptionoftheCITY,theCONSULTANTmaybeaskedtoprovidefinaldesign,environmentalsupport,right-of-wayacquisitionsupport,and/orconstructionmanagementservices.Federalfundswillbeusedintheplanning,design,and/orconstructionoftheproject.Accordingly,theCONSULTANTwilluseproceduresoutlinedintheWSDOTLocalAgencyGuidelines(LAGmanual)duringdevelopmentoftheproject.Theworkincludesthefollowingtasks:TaskI-ProjectManagementTask2-Agency/LargePropertyOwnerCoordinationandPlanningTask3-PublicInvolvementProgramTask4-PavementAlternativeAnalysisTask5-SurveyingandBasemappingTask6-TrafficAnalysisTask7—PreliminaryEngineering(30%)Task8—FranchiseUtilitiesReviewandCoordinationTask9—WSDOTChannelizationPlansforApprovalTask10—DraftStormwaterReportTaskII—GeotechnicalReportTask12-DesignReportTask13—ManagementReserveWSDOTForm140-089EFExhibitAPage1of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 248 of 305 TheCONSULTANTreservestherighttoshiftfundswithintheContractbetweenTasks,andbetweenmembersoftheCONSULTANTteamduringtheprosecutionofthework.OPTIONALSERVICESOptionalservicesthatmaybeperformedinclude:•PreparationofconstructionContractDocuments•Assistancewithpreparationofenvironmentaldocumentation&permits•Assistancewithright-of-wayacquisition•Assistancewithpreparationofgrantfundingpackages•ServicesduringconstructionProvisionofoptionalserviceswillrequireasupplementtothisagreement.TIMEFORCOMPLETIONTheCONSULTANTwillcompleteallworkunderthiscontractwithinseven(7)months(210calendardays)ofnoticetoproceed.TaskI-ProjectManagementIProvidecontinuousprojectmanagementadministration(billinginvoices,monthlyprogressreports,consultantcoordination)throughouttheproject’sduration(assume7months).1.2Monitorprojectbudgetandschedule.SchedulewillbedevelopedusingMSProject2013.Schedulewillbeupdatedonamonthlybasis.I.3Prepareaworkplanatthestartofprojectfortheprojectincludingcommunicationplan,deliverables,qualitycontrolplanandproceduresforchangemanagement.I.4Attendcoordination/discussionmeetingsevery-otherweekwithkeyCitystaff.AttendancewillconsistofuptotwoCONSULTANTtaskleads,CONSULTANTprojectmanager,CITYprojectmanager,andotherCITYstaffasdeterminedbytheCITY’sprojectmanagertoreviewprojectstatusandcoordinateactivitiesforcurrentworktasks.MeetingswillbeheldattheCONSULTANToffices.Prepareanddistributemeetingminutes.1.5QualityAssurance/QualityControlprogram.TheCONSULTANTwillconductaninternalqualityassuranceprogrampriortomajorsubmittals.Majorsubmittalsaredefinedastheprojectbasemapping,draftandfinalTechnicalMemorandums,draftandfinalDesignReport,aswellasthedraftandfinal30%PreliminaryEngineeringdocuments.Thistaskwillsupplementthecontinuousqualityassuranceprogrambyconductingadetailedreviewofeachmajorsubmittalforcompliancewithprojectcriteriaandconsistencywiththeprojectgoals.WSDOTForm140-089EFExhibitAPage20!19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 249 of 305 Deliverables:•InvoiceandprogressreportssubmittedmonthlyinhardcopyviaUSMail.—Sevenpreparedinvoiceswillbesubmitted•MSProjectGanttSchedulesubmittedmonthlyinhardcopywithprojectinvoicesviaUSMail.—Sevenscheduleupdateswillbesubmitted.•Projectworkplan,andchangemanagementproceduressubmittedviae-mailinPDFformat.—Oneprojectworkplanwillbesubmitted•MeetingMinutesdocumentingthecoordination/discussionmeetings,submittedviae-mailinMSWordformatwithin3workingdaysofthemeeting.•Markupsofmajorsubmittalqualitycontrolreviewsinhardcopyformatwitheachmajorsubmittal.Onequalitycontrolreviewdocumentwillbesubmittedforeachofthefollowing:-ProjectBasemap-PavementDesignMemorandum-30%PreliminaryEngineeringSubmittal(PlansandOpinionofCostEstimate)-UtilityConflictAnalysisMemorandum-DraftStormwaterReportTask2-Agency/LargePropertyOwnerCoordinationandPlanningTheCONSULTANTwillcoordinatetheprojectdevelopmentwithotheragenciesandadjoininglargepropertyowners.KnownkeyentitiesincludetheCityofRenton,ColpittsDevelopmentCo,WSDOTLocalPrograms(LP),KingCountyLibrary,andtheRentonHousingAuthority.USFW,NOAA,USAGE,andDOEwillalsohaveinterestintheproject,andweencouragetheirinvolvementearlyintheproject.2.1CONSULTANTwillorganizeandattenduptosix(6)coordinationmeetingswiththeagency/largepropertyownerstakeholders.Thesemeetingswilltothemaximumextentpossiblebejointmeetingstoshareprojectstatus,issues,andareasofconcern.Keepingtheseentitiesinformedtypicallybenefitstheprojectwithshorterapprovalcyclesfromtheagenciesandkeepsthelargepropertyownersinformedofprojectstatus.Deliverables:•MeetingAgendaforcoordinationmeetings,submittedviae-mailinMSWordformatatleast2-daysbeforeeachmeeting.—Uptosixcoordinationmeetingagendaswillbeprepared.•MeetingMinutesfromcoordinationmeetings,submittedviae-mailinMSWordformatwithin3workingdaysofthemeeting.—Uptosixcoordinationmeetingminuteswillbeprepared.Task3-PublicInvolvementProgramTheCONSULTANTwilldevelopaprogramtoinformandsolicitinputfromthecommunityabouttheproposedimprovementstoNESunsetBlvdbyprovidingpublicinformation.Taskstoachievethisgoalinclude:3.IOpenHouseWSDOTForm140-089EFExhibitAPage3of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 250 of 305 TheCONSULTANTwillprepareprescribedmaterials,asdetailedinthisScopeofServices,forone(I)OpenHouseduringthisphaseoftheproject.ThefirstOpenHousewilloccurabout5-monthsafterNoticetoProceed.Itwillinformthepublicoftheproject’sgeneralgoals,anticipatedschedule,andtoprovidetheopportunitytoprovidedirectfeedbacktotheCONSULTANTteamandCITYstaff.TheCONSULTANTteamwillpreparemailersfortheOpenHousethatwillbemailedbytheCITY.TheCONSULTANTwillprovidethreestaffmembersfortheOpenHouse,andpreparecommentsformsandsign-insheets.TheCONSULTANTwillalsodrafttextanddesignfornewspaperdisplayadsorarticles,whichtheCITYwillplace.CITYstaffwillproduceanddistributetheopenhouseannouncementmailersandarrangeforthemeetingspace.CITYstaffandCONSULTANTteammemberswillattendtheOpenHousetohelpanswerquestionsandobservefirst-handtheresponsesfromthepublic.Deliverables:•DraftOpenHousemailerannouncement.Mailerwillbean8.5”xII”,tn-fold,submittedinMSWordandinPDFformat.One(I)draftmailerwillbeprovidedforCITYcomment.•FinalOpenHousemailerannouncement.Mailerwillbean8.5”xII”,tn-fold,submittedinMSWordandinPDFformat.CITYwillprintanddistributemailers.•Draftcommentform,One(I)draftversionsubmittedviae-mailinMSWordformat,forCITYreviewandcomment.•Finalcommentform,submittedviae-mailinMSWordformat,foruseattheOpenHouse.•SummaryofOpenHousecomments,submittedviae-mailinMSExcelformat.•OnesetofII”x17”draftOpenHousedisplayboards.Uptoten(10)draftdisplayboardswillbepreparedfortheOpenHouseandsubmittedtotheCITYforreviewandcomment.•FinalOpenHousedisplayboards,fullsizeat24”by36”,foam-coremounted(uptoten(10)fortheOpenHouse)andelectroniccopiesinPDFformatofdisplayboardssuitableforwebposting.•Consultantwillprovideuptothree(3)staffmembers,includingtheProjectManager,toattendtheOpenHouse,foratotaloffour(4)hoursperstaffmember.3.2PropertyOwnerMeetingsTheCONSULTANTandtheCITYmeetwithindividualpropertyownersasrequestedbytheCITY.ThesemeetingswillbescheduledbytheCITYandheldtoupdatethepropertyownersoftheCITY’sproject.PropertyownerswillincludetheColpittsDevelopmentCompany,RentonHousingAuthority,andotherpropertyownersinthecorridorasdesignatedbytheCITY.Itisassumedthatuptoten(10)one-hourmeetingswillbeheldinvolvinguptotwo(2)teammembersfromtheCONSULTANTteamateachofthemeetings.Deliverables:•ProvideuptotwostaffmembersforeachPropertyOwnerMeeting.Uptoten(10)—PropertyOwnermeetingstobeheldwithattendancebyuptotwo(2)CONSULTANTteammembersateachmeeting.WSDOTForm140-089EFExhibitAPage4of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 251 of 305 •MeetingMinutesfrompropertyownermeetings,submittedviae-mailinMSWordformat.MeetingminuteswillbeprovideddocumentingeachofthetenPropertyOwnermeetings.3.3CouncilBriefingCITYstaffwillconductastudysessionmeetingwiththeCityCounciltokeeptheCouncilinformedofprojectprogressandtosolicitdecisions.ThemeetingwillfollowtheOpenHousetoinformtheCouncilofinformationcollectedfromthecommunity.TheCONSULTANTwillprovideDisplayBoardsdevelopedattheprojectOpenHouse,andabriefsummaryofpresentationpurposeforinclusioninCouncilpre-meetingpackets.Deliverables:•OpenHouseDisplayBoardspreparedunderTask3.2toCITYstafftobeusedasdiscussionmaterialsattheCouncilbriefing.•Providea250word,briefsummaryofpresentationpurposeforinclusioninCouncilpremeetingpackets,submittedinMSWordformatviae-mailoneweekbeforeeachpresentation.3.4ProjectWebSiteTheConsultantwillsupportaprojectwebsitemaintainedbytheCITYtoprovidecurrentprojectinformationandopportunityforprojectfeedback.Thisallowsactivecommunityparticipationthroughouttheproject.TheCITYwillhosttheprojectwebsiteandpostmaterialstothewebsite.TheCONSULTANTwillprovideuptothree(3)projectupdatesforpostingbytheCITYinconjunctionwithprojectmeetingsandpresentations.Deliverables:•Three(3)projectupdatesconsistingofmeetingmaterials,presentations,commentsummaries,andothermaterialspreparedunderothertasksinPDFformatforpostingbytheCITYontheprojectwebsite.3.5FactSheetsTheCONSULTANTwillprepareone(I)ProjectFactSheetthattheCITYwillprintandmailorincludeinthemonthlyCityNewsletter.TheCONSULTANTwillprepareone(I)draftandone(I)finalversionoftheprojectfactsheetandsubmittotheCITY.FortheOpenHouse,theCONSULTANTwillpreparedraftandfinalversionsofone(I)factsheetthatprovidesupdatedprojectinformation.Deliverables:•DraftprojectfactsheetforCITYreviewandcomment.Factsheetwillbean8.5”xII,’,tn-fold,submittedinMSWordandPDFformat.•Finalprojectfactsheet.Factsheetwillbean8.5”xII”,tn-fold,submittedinMSWordandPDFformat.CITYwillprintanddistributefactsheet.•DraftprojectfactsheetforCITYreviewandcommentforuseattheOpenHouse.Factsheetwillbean8.5”xII”submittedinMSWordandPDFformat.•FinalprojectFactSheetforuseattheOpenHouse.FactSheetwillbean8.5”xII”submittedinMSWordandPDFformat.WSDOTForm140-089EFExhibitAPage5of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 252 of 305 Task4PavementAlternativeAnalysisPavementsinthecorridoraregenerallyingoodcondition.TheCONSULTANTwillconfirmthatagrindandoverlayissufficientforanother20-yearsoflifefromtheexistingpavementstructure.4.IDataCollectionTheCONSULTANTwillgatherthefollowingdataforpavementanalysis:•TheCONSULTANTwillcollectavailableexistingrecorddrawingsfortheprojectcorridorfromtheCity.Itisassumedthatthepavementsectionsfromtheserecorddrawingswillbeanaccuraterepresentationofwhenpavementswithintheprojectlimitswereconstructed.•TheCONSULTANTwillcollectavailableexistingtraffic(ADT)datafromtheCityofRentonandKingCountyMetroTransit(ADT,TruckCounts,andBusCounts—ifavailable).TheCityhassometruckcountsthattheywillprovidetheCONSULTANT.EstimatedtrafficgrowthfactorwillbebasedoncollectedexistingADTdata.•TheCONSULTANTwillcoordinateandprovideadditionaltruckandbuscounts.TruckcountdatacollectedbyCONSULTANTwillbeprovidedtoRenton’strafficoperationsstafftobearchivedintotheirrecordssystem.oTruckcountswillbe16-hourtruckcountsandassumedrequiredatthefollowinglocationonNESunsetBlvd:-betweenHarringtonAveNEandNE10thStreetAssumptions:•TheCITYwillprovideaccesstoavailablepavementhistoryandanalysis,availabletrafficandgeotechnicaldata.Deliverables:•16-hourtruckcountwillbeprovidedonNESunsetBlvdatonelocation:obetweenHarringtonAveNEandNE10thStreet•PavementhistorybasedontherecorddrawingsprovidedbytheCITYwillbeincludedinthePavementDesignMemorandum•HeavyvehicledatawillbeincludedinthePavementDesignMemorandum.4.2PavementEvaluationWalk-ThroughTheCONSULTANTwill:•Conductasitevisittowalkeachsegmentoftheroadwaycorridorandidentifyroughareasoffailingpavements,plancoringneedsandlocations,andFWDtesting.CITYstaffwillbeinvitedtojointheCONSULTANTteamduringthesitevisit.WSDOTForm140-089EFExhibitAPage6of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 253 of 305 •ThetypesofpavementfailureswillbeidentifiedonGISmapspreparedbytheCONSULTANTusingapproximatestationingforthecorridorestablishedbytheCONSULTANTsothatthemappingwillcorrespondcloselytothedesignplans.•TheCONSULTANTwillassessthepavementconditionandprepareapreliminaryestimateoftheamountofpavementbasetobereplacedbaseduponvisualobservation.Thevisualobservationwillidentifyspecificareaswherepavementbaseareaissuspectedtorequirereplacement.ThiswillbeconfirmedwithFallingWeightDeflectorinformationwhichwillidentifywhethertherearespecificpoorsubgradeconditionproblemsorpavementintegrityissuestobeaddressedinthedesignoftheproject.Assumptions:•Pavementrepairareasdelineatedduringfieldvisitswillbeapproximate.AreasdelineatedwillbeusedbytheCONSULTANTtoprepareplanning-levelcostestimates.•Memowillbeaone(I)pagewrite-upandfieldmaps.•Fieldmapswillnotbetoscalebutwillbelegible/reproducibleasII“xl7”maps.Deliverables:•InformationcollectedinthistaskwillbeincludedinthePavementDesignMemorandum(Task4.4).4.3PavementDesignCONSULTANTwillperformpavementdesigncalculationsanddevelopalternativesandrecommendationsforthepavementstructure.ThePavementDesignandanalysiswillfollowthe1993AASHTOGuidefortheDesignofPavementStructures.ThedesignparametersforpavementdesignwillmatchthedefaultparametersgivenintheCityofSeattle’sRightOfWayImprovementManualunlessfieldandlaboratoryinvestigationswarrantotherwise(theCityofSeattlehasconductedthemostextensiveevaluationofurbanpavementsinthePugetSoundregionasabasisforestablishingdefaultparameters).Anydeviationsfromstandarddesigninputsneedtobedocumentedandjustified.EquivalentSingleAxleLoad(ESAL)calculationswillbeperformedwithavailabletrafficvehicleclassificationcountsandfuturevolumeforecasts.PavementDesignrecommendationswillconsistofafulldepthHMAsectionforareaswhererepairmaybenecessary,orwideningmayoccur.•ProposingLoadEquivalencyFactorsforCITYReview.•CalculatingESAL.•RecommendingHMApavementdesigndepths.(IncluderecommendedHMAclassandasphaltgrade)Deliverables:•DeliverableforthistaskwillbeTask4.4.4.4PavementDesignMemorandumWSDOTForm140-089EFExhibitAPage7of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 254 of 305 CONSULTANTwillprepareaPavementDesignMemorandumfortheproject.Thememorandumwillincludeafulldiscussionoftheevaluation,testingandpavementdesignforNESunsetBlvdwithintheprojectlimits.ThememorandumwillincludeanExecutiveSummarydescribingProjectScope,summaryofDesignProcedures,andarecommendedPavementDesign&Material.Thememorandumwillincludethefollowingsectionsandsupportingdocumentation:4.4.IExecutiveSummaty•DescriptionofprojectScope•Summaryofdesignproceduresused•Recommendedpavementdesignandmaterials4.4.2SupportingDocumentation•Historyofexistingpavements.•Narrativeofpavementevaluationwalk-through.•Descriptionofpavementtestingincludingdescriptionofequipmentused,testingmethodologyandprocedures,atablesummarizingthedataobtainedforeachtrafficlaneanddescriptionofanalysismethodsandsoftwareused.•Boring/coringlogsforeachoftheexplorations.•RoughidentificationofpavementbasefailureareasonGISmaps.•Resilientmodulusvaluesoftheindividualpavementlayersandsubgrade.•Estimatedstructuralremaininglifeofexistingpavementbasedonforecasttraffic.•Estimatedequivalentsingleaxleload(ESAL)overthepavementdesignlifebaseduponavailabletrafficcountdata.•Pavementsectionparameters,basedonFWDresults,neededfortheoverlayandreconstructionsectiondesigns.•Calculationofnewpavementbaserepairthicknessesfortheproject.•Estimateddesignlifeforproposedalternative.TheCONSULTANTwillprepareone(I)draftofthePavementDesignMemorandum,andafterreviewandcommentbytheCITY,theCONSULTANTwillprepareone(I)finalPavementDesignMemorandum.Deliverables:•One(I)draftPavementDesignMemorandumforCITYreviewandcommentsubmittedviaemailinMSWordandPDFformat.•One(I)finalPavementDesignMemorandumsubmittedviae-mailinPDFformat.WSDOTForm140-089EFExhibitAPage8of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 255 of 305 TaskS-SurveyingandBasemappingTheCONSULTANTwillprovidecontrolsurveys;groundbasedtopographicandplanimetricmappingcompletionsurveys.ThisinformationwillbesupplementedbydigitalorthophotographyprovidedbytheCITYtoshowvisiblytheimprovementsoutsideofthefieldsurveymappinglimits.TheCITYwillprovidethedigitalorthophotographyinMr.Sidorrastergeo-databaseformat.Surveyingwillbesufficienttocompletethepreliminaryandfinaldesign.TheCONSULTANTwillprocureutilitylocateservicesforsub-surfaceutilitypaintmarkingpriortofieldsurvey.Utilitieswillbelocatedinhorizontalplaneonly;theutilitylocationservicewillnotinvestigatethedepthofexistingutilities.Priortofieldsurveysbeingconducted,theCITYwillacquirerightofentriesfrompropertyownersalongthecorridor.FieldsurveyswillbepreparedtoprovideI“20’,I-footcontourintervaldesignmappingfrom200feetineitherdirectionoftheNEParkDrive/NESunsetBlvdintersectionalongNESunsetBlvdto200feeteastoftheNESunsetBlvd/MonroeAveNEintersection.Mappinglimitswillextend75-feeteithersideoftheNESunsetBlvdroadwaycenterline.TheCITYwillacquirerightofentriesfrompropertyownersSidestreetsintersectingtheNESunsetBlvdwillbefieldsurveyedforadistanceof150-feetbeyondthecurbreturnforthesidestreetintersectionwithNESunsetBlvd.5.IControlSurveysTheCONSULTANTwillperformcontrolsurveysfortheproject,includingdatumcontrolsurveys,groundcontrolfortopographiccompletionsurveys,andcontrolsurveysforroadright-of-way.Parcelboundarycalculationswillnotbeconductedatthislevelofprojectdesign.Anypropertycornersdiscoveredduringthefieldsurveywillbesurveyedandincludedintheprojectbasemaps.DatumcontrolsurveyswillbetoprovidetheprojectinWashingtonStatePlaneCoordinateSystem(WSPCS),NorthZone(NAD83/91)horizontaldatum;andNorthAmericanVerticalDatum(NAVD88).TheCONSULTANTwillidentifyorestablishapproximatelyten(10)horizontalcontrolpointsandten(I0)verticalbenchmarksfortheproject.5.2TopographicMappingSurveysTheCONSULTANTwillprovideground-basedtopographicsurveystogeneratebasemapsatal”20’scaleandtoprepareDTMgeneratedI-footcontours.ThecrossstreetswillbeprofiledI50-feeteachsideofNESunsetBlvd.Fieldsurveywillpickupcurbs,edgesofpavements,drainagestructures,fences,mailboxes,retainingstructures,culverts,guardrails,utilitysurfacefeatures,fieldmarkingsofexistingsub-surfaceutilities,trafficandbusinesssigns,striping,trees(includingtypeandsizefortreesover6-inchesindiameteratdesignbreastheight(DBH)),andlimitsoflandscapeareas.TheCONSULTANTwillsurveydrivewaycenterlinesandedgestotheendofthedriveway(entirelengthofdrivewaytobesurveyed).CITYwillobtainRightofEntryforsurveyonprivateproperty.CONSULTANTwilluseappropriatesignage,high-visibilityclothingandtrafficcontroldeviceswhileperformingfieldsurveywork.WSDOTForm140-089EFExhibitAPage9of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 256 of 305 TheCONSULTANTwilldeliveralltopographicsurveymappingindigitalAutoCAD(2012version)format,withstandardAPWAlayering,symbologyandattributeconventions.Allmappingwillbetwo-dimensionalwithindividuallinesegmentsconnectingpoints.FinaldigitalfilesaretobecontiguousataI-to-Iscaleinmodelspace.Pointdatablockswillincludenumberidentifier;elevationanddescriptionfieldswillalsobeincluded.Mappingistobeplanimetricwithdigitalterrainmodeling.ThemappingwillcomplywiththeNationalMapAccuracyStandardsforI”=20’scalemapping,I-footcontourinterval.5.3ExistingRight-of-WayLimitsTheCONSULTANTwilldeterminetheexistingright-of-waylimitsforSunsetBlvdNEwithintheprojectlimitsdescribedatthebeginningofthissectiontoincorporateintotheexistingbasemapping,usingtitlereportsacquiredbytheCITY.TheCONSULTANTwillusethisinformationtoprepareexistingright-of-wayplansfortheproject.5.4BasemappingTheCONSULTANTwillcompilethetopographicsurveyintoaprojectbasemapbasedonAPWAstandardlayers,linetypesandsymbols,developedfromAPWAstandards,usingAutoCAD2010.TheCONSULTANTwillcompileandmapexistingfeaturesandundergroundutilities.TheCONSULTANTwillintegratetheCITY-supplieddigitalorthophotographyasabackground.Theorthophotobackgroundwillextend400feetoneithersideofNESunsetBlvd.Deliverables:•One(I)continuousbasemapfileusingAutoCAD2012withfieldsurveydata,existingright-of-waylimitsforNESunsetBlvd,orthophotographybackground,DTMsurface,andsupportfilessuitableforexternalreferencingintodesignfiles.Task6-TrafficAnalysisWithintheprojectlimits,theCONSULTANTwilldeterminethefutureroadwayconfigurationandchannelization.Thiswillbedonebyevaluatingexistingand2040peak-hourtrafficvolumesusingSynchroVersion8.0,alongwithanevaluationofcollisionhistoryinthecorridor.Thiswillinclude:•TheCONSULTANTwillperformtheSynchroanalysisfortheAMandPMpeakperiodsforexistingpeakhourperiods,andforthePM2040peakhourperiod.TheCONSULTANTwillperformthefollowingtocompletethisanalysis:oCreatetheAMandPMSynchromodelandincorporatecurrentchannelization,currentsignaltimingandnewturningmovementcountdata.oBuildthebasealternativemodelinSynchroshowingexistingroadwayconfigurationbasedonexistingchannelization.oModelthetrafficoperationsofthefollowingalternativesforAMandPMpeakperiodsforexistingpeakhourperiods,andforthePM2040peakhourperiod:•Retainingexistingchannelizationandintersectionconfigurationsforthefuture•ClosingbothHarringtonAveNEandKirklandAveNEintersectionsinthefuture.•ClosingjustHarringtonAveNEintersectioninthefuture.•ClosingjustKirklandAveNEintersectioninthefuture.WSDOTForm140-089EFExhibitAPagelOot19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 257 of 305 •TheCONSULTANTwillsummarizetheresultsoftheanalysisinaTrafficAnalysisTechnicalMemorandum.Thismemorandumwillincludethefollowing:oComparisonoftheperformancemetricsoftheexistingconditionstotheproposedalternatives.oProposedchannelizationforthecorridorbasedonexistingandfuture(2040)trafficconditionanalysisoRecommendedturnpocketlengthsbasedonexistingandfuture(2040)trafficconditionanalysisoCollisionhistoryinthecorridorandsuggestedmodificationstoaddressareasofconcernoExistingandfuture(2040)conditiontrafficanalysisintheNESunsetBlvdcorridorbetweenNEParkDriveandtheMonroeAveNintersection.TheCONSULTANTwillbasethechannelizationdesignoftheNESunsetBlvdimprovementsonthetrafficandcollisionhistoryanalysisconductedinthistask.Deliverables:•DraftTrafficAnalysisTechnicalMemorandum(inWordandPDFformat)•FinalTrafficAnalysisTechnicalMemorandum,includedasanappendixintheDesignReport(SeeTask12)Task7-PreliminaryEngineering(30%)TheCONSULTANTwillprepareandsubmittotheCITYPreliminary(30%)Designplansforapreferreddesignalternativefortheproject,basedontheconceptualchannelizationplansdocumentedintheTrafficAnalysisMemorandumandapprovedbytheCITY.Itisassumedthatthepreliminaryplanswillfitonnine(9)“basesheets”,utilizingII”by17”sheetsatI”=40’scale.Atthistimeatotalofuptofifty(50)plansheets(basedonnine(9)basesheets)areassumedasnecessaryforthepreliminaryplans.ThesepreliminaryplanswillbeusedasabasisfordevelopmentofdetailedplansinthePS&Ephaseoftheproject,andtodevelopabudgetlevelopinionofcostfortheproject.Specificpreliminaryplansareanticipatedtoconsistof:7.ITypicalRoadwaySections(2sheets,toscalewithverticalscaleexaggeratedasneeded/applicable)7.2PavingandGradingPlans(9sheets)TheCONSULTANTwillprepareandsubmittotheCITYPreliminary(30%)PavingandGradingPlansfortheproject.Theseplanswillillustratetheprojectfootprintandwillincludehorizontalandverticalalignmentinformation,pavinglimits,limitsofcut/fillrequiredandearthretainingsystems.TheCONSULTANTwillmakerecommendationsforPreliminary(30%)right-of-wayneedsfromtheseplans,withfinaldeterminationtobemadebytheCITY.Existingutilityfeatureswillbeshowninhalftone(screened).7.3PreliminaryWallPlans(5sheets)WSDOTForm140-089EFExhibitAPage11of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 258 of 305 Theseplanswillidentifyanticipatedwalllocationsinplanview,andprovideapreliminarywallelevation.WallelevationswillbeatI“=40’scaleforhorizontal,andI”=5’scaleforverticalwhenprintedonII”xI7”sheets..Existingutilityfeatureswillbeshowninhalftone(screened)fortheplanview.7.4PreliminaryDrainagePlans(9sheets)TheCONSULTANTwilldevelopandsubmittotheCITYPreliminary(30%)DrainagePlansfortheproject.Theseplanswilldemonstratetheprojectfootprintandwillincludeproposeddrainageconveyancesystemandwaterqualityfacilities.Existingutilityfeatureswillbeshowninhalftone(screened).7.5ChannelizationPlans(9sheets)TheCONSULTANTwilldevelopandsubmittotheCITYPreliminary(30%)ChannelizationPlansfortheproject,includingintersectionchannelization(thesewillbebasedontheformatrequiredbyWSDOTforChannelizationforApprovalPlans).7.6TrafficSignalPlans(5sheets)TheCONSULTANTwilldevelopandsubmittotheCITYPreliminary(30%)SignalPlansfortheproject,includingidentificationofpoleandheadlocations.CONSULTANTassumesthatnewsignalsormodifiedsignalswillbeincludedfortheintersectionsofNESunsetBlvdand:•NEParkDrive•EdmondsAveNE•HarringtonAveNE•NE10thSt•NE12thSt7.7PlantingPlans(9plansheets,Ischeduleassumed)TheCONSULTANTwillprepareandsubmittotheCITYPreliminary(30%)PlantingPlansandatypicalPlantScheduleforproposedlandscapeimprovements.Irrigationwillnotbeincludedintheproject.Droughttolerantplantingmaterialswillbeutilized,withtheanticipationthatawatertruck,orotherhandmethod,willbeusedthroughtheplantestablishmentperiod.ThePreliminary(30%)PlantingPlanswillnotincludenotesanddetails.ThePlantSchedulewillbelimitedtoageneralplantpaletteonlywithoptionsshownforstreettreeselection.PlantingPlanswillindicatetreelocationsandmassplantingareasonly.Urbandesignisnotincludedatthistime.One(I)qualitycontrolreviewwillbeprovidedbyaseniorlicensedstaffmember.TheCONSULTANTwillattenduptothree(3)meetingswiththedesignteamand/orCITYstafftoreviewandcoordinateproposedlandscapeimprovements.7.8ConstructionPhasingPlans(3sheetsassumed)TheCONSULTANTwillidentifyprojectsegmentsthatmaybeconstructedasindividualprojectphasesandpreparecostsforeachsegmentbasedonthePreliminary(30%)OpinionofCost.TheWSDOTForm140-089EFExhibitAPage12of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 259 of 305 CONSULTANTwillillustrateconceptualprojectConstructionPhasingOpportunitiesandsubmittotheCITYonII”xI7”plansheetsatI“100’scale.7.9Preliminary(30%)OpinionofCostTheCONSULTANTwillprepareandsubmittotheCITYaPreliminary(30%)OpinionofCostbasedonthePreliminary(30%)Plans,andwillincludeallowancesforacquisitionofright-of-way.Theopinionofcostwillbebasedonunitprices,andincorporateabouta35%contingencytoaccountforthelevelofcompletenessofplanpreparation,andtoreflectpastexperienceonsimilarprojectswithintheregion.TheCONSULTANTwillprepareandsubmittotheCITYadraftsetofthePreliminary(30%)Plans,Preliminary(30%)OpinionofCost,andconstructionphasingopportunitiesforreviewandcommentbyCITYstaff.CITYstaffwillconsolidateallcommentsintoonepackageforresponsebytheCONSULTANT.CONSULTANTwillprepareaproposedresponsetoeachcommentreceived,andthenconductone(I)meetingwithCITYstafftoreconcileanyoutstandingcomments.Afterreconcilingcommentsatthismeeting,theCONSULTANTwillprepareandsubmitafinalsetofPreliminary(30%)PlansandOpinionofCost.Deliverables:•Five(5)copiesofthedraftPreliminary(30%)Plans(halfsize,I“=40’scale),Preliminary(30%)OpinionofCost,andconstructionstagingopportunitiessubmittedinhardcopyformanddeliveredbyUSMail.•Five(5)copiesofthefinalPreliminary(30%)Plans(halfsize,I“=40’scale),Preliminary(30%)OpinionofCost,andconstructionstagingopportunitiessubmittedinhardcopyformanddeliveredbyUSMail.Task8—FranchiseUtilityReviewandCoordination8.IDataCollectionTheCONSULTANTwillrequestplansforabove-andbelowgroundfacilitiesfrompublicandprivateutilitiesservingtheprojectarea.Franchiseutilitiestobecontactedare:CenturyLink,Comcast,andPugetSoundEnergy(bothnaturalgasandelectricity).TheCONSULTANTwillcontact“OneCall”tofieldlocateexistingundergroundutilitiespriortopavementcoringsandwillsurveyabovegroundandpaintedutilitylocationsforinclusionontothebasemaps.Deliverables:•UtilityCoordinationLog(Excel-basedspreadsheet)submittedviae-mailinExcelformat.8.2PreliminaryUtilityConflictAnalysisBasedonthePreliminaryEngineering(30%)design,theCONSULTANTwillprepareandsubmittotheCITYaone(I)totwo(2)pageUtilityConflictAnalysisMemorandumtodocumentpotentialutilityconflictsandthepotentiallocationsforfranchiseutilitiestorelocate.AplanidentifyinglocationsforWSDOTForm140-089EFExhibitAPage13of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 260 of 305 potholingbytheutilitiesofpotentialconflictlocationswillbedevelopedandsharedwiththerespectivefranchiseutilitiesaspartofTask8.3.Deliverables:•One(I)draftUtilityConflictAnalysisMemorandumforCITYreviewandcommentsubmittedviae-mailinPDFformat.•One(I)finalUtilityConflictAnalysisMemorandumsubmittedviae-mailinPDFformat.8.3FranchiseUtilityCoordinationMeetingsTheCONSULTANTwillattendCITY-facilitatedprojectutilitycoordinationmeetingsattheCITY(uptofour(4)areassumedforthisphaseoftheproject).Topicstobecoveredincludeanticipatedprojectimpactsandschedule,futureutilityinfrastructure,potentialconflictsandtheirresolution,timeframesrequiredforanyanticipatedutilityrelocations.Deliverables:•MeetingAgendaforcoordinationmeetings,submittedviae-mailinMSWordformatatleast2-daysbeforeeachmeeting.Uptofour(4)coordinationmeetingswillbeattendedbytwo(2)CONSULTANTstaffmemberspercoordinationmeeting.•MeetingMinutesfromcoordinationmeetings,submittedviae-mailinPDFformatwithin3workingdaysofthemeeting.Uptofour(4)utilitycoordinationmeetingminuteswillbeprepared.Task9—WSDOTChannelizationPlansforApproval9.1WSDOTChannelizationPlansforApprovalTheCONSULTANTwillprepareandsubmittoWSDOT,WSDOTChannelizationPlansforApprovalforproposedimprovementsonNESunsetBlvdwithintheprojectlimits.Uptothree(3)submittalsofchannelizationplansareincluded.9.2WSDOTDesignDeviationRequestsTheCONSULTANTwillprepareandsubmittoWSDOTuptofour(4)WSDOTDesignDeviationRequestsassociatedwithWSDOTChannelizationPlansforApproval.Uptotwo(2)submittalsofeachWSDOTDesignDeviationRequestisincluded.WSDOTDesignDeviationsRequestswillfollowtheWSDOTLAGManualformat.Assumptions:CONSULTANTassumesthattheWSDOTChannelizationPlansforApprovalwillconsistofuptofour(4)sheetsforimprovementsonNESunsetBlvdwithintheprojectlimits.Thefour(4)sheetswillbeatI“=50’scale.IfadditionalchannelizationplansubmittalsorDesignDeviationsbeyondthenumberincludedabovearerequired,theywillbeperformedunderasupplementtothisagreement.WSDOTForm140-089EFExhibitAPage14of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 261 of 305 Deliverables:•WSDOTChannelizationPlansforApprovalatI”=50’fullsizescaleinAutoCADformat,fifteen(I5)hardcopiesforeachsubmittal.•DraftandfinalversionsofWSDOTDesignDeviationRequestsinMSWordandAutoCADformat,five(5)hardcopiesforeachsubmittal.TaskI0—DraftStormwaterReport10.IPrepareDraftStormwaterTechnicalInformationReportTheCONSULTANTwillprepareandsubmittotheCITYadraftStormwaterTechnicalInformationReport(TIR)fortheprojectbasedonthe2009KingCountySurfaceWaterDesignManual,withRentonAmendments.CONSULTANTanticipatesthatafinalStormwaterTIRwillbepreparedasapartofalaterfinaldesignphase.ThedraftStormwaterTIRwillbecirculatedtoCITYstaffforreviewandcomment.CITYstaffwillconsolidateallcommentsintoonepackageforresponsebytheCONSULTANT.TheCONSULTANTwillprepareaproposedresponsetoeachcommentreceived,andthenconductonemeetingwithCITYstafftoreconcileanyoutstandingcomments.Afterreconcilingcommentsatthismeeting,theCONSULTANTwillprepareandsubmitdocumentationinExcelformatofhowcommentsreceivedwillbeaddressedwhenafinalStormwaterTIRisprepared.Deliverables:•One(I)draftStormwaterTIRforCITYreviewandcommentsubmittedviae-mailinPDFformat,andfivehardcopiesdeliveredviaUSMail.•One(I)setofresponsestoreviewcommentsreceivedonthedraftStormwaterTIRsubmittedviae-mailinExcelformat,andfivehardcopiesdeliveredviaUSMail.TaskII—GeotechnicalReportI.IFWDPavementTestingHWAwillperformFallingWeightDeflectometer(FWD)testingatintervalsof100-to200-feettodetermineload-deflectionresponseoftheexistingpavement.Testingsequencetoconsistof3dropsateachtestlocationwithloadingofapproximately7,000-,9,000-,andI1,000-pounds.Eachthrough-laneineachdirectionwillbetested.TrafficcontroltoconsistofArrowBoardMountedAttenuatorTruckfollowingFWDtestequipment.FWDworktobeperformedatnight,betweenaboutIOPMand6AMorasmaybeapprovedbytheCityinaTrafficControlPlan.HWAwillevaluatetheFWDtestresultsusingElmodpavementevaluationprogramusingpavementlayerthicknessesfromupto10corestakenbyHWA.HWAwillrunback-calculationanalysesanddeterminethesubgraderesilientmodulusand/ormodulusofsubgradereactionvaluesusingtheactualpavementthicknessesfromthecoringdata.WSDOTForm140-089EFExhibitAPage15of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 262 of 305 Assumptions:•NoStreetUsePermitsorTrafficControlPlanswillberequired.Deliverables:•FWDresultsinMicrosoftExcelspreadsheetformsubmittedviae-mailshowingdeflectionreadingandsubgraderesilientmodulus.ThisinformationwillbeusedforpavementdesigninTask4.II.2GeotechnicalReportHWAwillprepareandsubmittotheCITYageotechnicalreporttosupportdesignofthewalls,signalsandilluminationontheproject.Thefieldexplorationprogramwillconsistofdrillingborings,andconductingfield-testingtogathersubsurfacesoilandgroundwaterinformation.Thisinformationwillbeusedtoidentifyspecificrecommendationsforthedesignofwalls,signalfoundations,andilluminationfoundations.Priortobeginningthefieldexplorationprogram,HWAwillprepareaGeotechnicalWorkPlanMemorandumandsubmittotheCITY.Theworkplanwilldetailtheproposedtypeandextentoffieldgeotechnicalexplorations,andlogisticsnecessarytoperformtheworksuchastrafficcontrolplans.Theworkplanwillalsobeusedforutilitylocatingclearancesandforpermittingthatmaybenecessarytoaccesstheexplorationlocations.TheCITYwillacquireanyrequiredpermits.HWAwillperformuptotwenty(20)boringstoobtaingeotechnicalandhydrogeologicaldata;theywillnotbeusedtoaddressenvironmentalconditions.HWAwillnotevisualorolfactoryobservationsregardingpotentialcontaminationthatoccurduringtheborings.Analysis,testing,storage,andhandlingofpotentiallycontaminatedsoilandgroundwater(eithersampledorspoilsfromdrilling)arebeyondthisscopeofservices.Ifcontaminatedsoilsand/orgroundwaterareencountered,HWAwillproperlycontainthematerialon-sitefordisposalasmutuallyagreeduponbyHWA,CONSULTANT,andtheCITYpriortotheborings.HWAassumestrafficcontrolwillconsistonlyofsignageandthatnoflaggerswillberequiredbytheCITY.HWAwillinstallpiezometersintwo(2)oftheboreholes.HWAwillinstalldataloggingtransducersinthewellstomeasurewaterlevelsoverthecourseofone(I)year.Waterlevelinformationwillbeusedindevelopingrecommendationsfordewatering.Welllocationwillbeselected,basedonplanstobeprovided,toprovidemeansformeasuringdewateringperformanceduringconstruction.Geotechnicallaboratorytestswillbeperformedonselectedsamples.Laboratorytestingwillincludenaturalwatercontentdeterminations,grainsizeanalyses,andAtterbergLimitstodeterminetheindexpropertiesofthesubsurfacesoilsatthesite.Theproposedboringplanwillbebasedonthepreliminarydesignlocationsofwalls,signalfoundationsandstormwatervaults.Uptotwenty(20)boringswillbedrilled,eachwithamaximumdepthof20-feet.Nopilotinfiltrationtestsareassumedaspartofthisscope,butcanbeaddedlaterattheCITY’srequestifstormwaterinfiltrationsystemsaredesiredasthedesignevolves.WSDOTForm140-089EFExhibitAPage16of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 263 of 305 HWAwillprepareandsubmittotheCITYdraftandfinalversionsofaGeotechnicalReportthatincludesfinaldesignrecommendationsforthewalls,signalsfoundations,illuminationfoundations,andstormwatervaultsfortheproject.Thereportwillincluderecommendationsforhowtoperformdewateringtoinstallthestormwatersystem,signalfoundations,andilluminationfoundationsifhighgroundwaterisdetected.Deliverables:•Five(5)copiesoftheGeotechnicalWorkPlanMemoranduminhardcopyform,deliveredbyUSMail.•Five(5)copiesofthedraftGeotechnicalReportinhardcopyform,deliveredbyUSMail.•Five(5)copiesofthefinalGeotechnicalReportinhardcopyform,deliveredbyUSMail.FinalGeotechnicalReportsubmittedviae-mailinPDFformat.Task12—DesignReport12.IPrepareDesignReportTheCONSULTANTwillpreparebothadraft,andafinaldesignreportfortheproject.ThedraftdesignreportwillbecirculatedtoCITYstaffforreviewandcomment.CITYstaffwillconsolidateallcommentsintoonepackageforresponsebytheCONSULTANT.TheCONSULTANTwillprepareaproposedresponsetoeachcommentreceived,andthenconductone(I)meetingwithCITYstafftoreconcileanyoutstandingcomments.Afterreconcilingcommentsatthismeeting,theCONSULTANTwillprepareandsubmitafinalDesignReport.IntheDesignReport,theCONSULTANTwilldocumentandsummarizepreliminarydesigninformationfortheproposedfinaldesignoftheproposedimprovement.TheDesignReportwillidentifytheproject’sdesigncriteriaonelementssuchaslanewidths,designandpostedspeeds,sidewalkconfiguration,andstormwatercriteria.IncludedasappendixeswillbetheMemorandumsdevelopedunderothertaskelements.TheDesignReportwillalsodocumentthepublicinvolvementprocess.TheDesignReportwillinclude:•ExecutiveSummarysuccinctlydescribingproposedimprovements•ProjectBackground•ProjectPurposeandObjectives•DesignCriteria(Exampleelementsincludedesignyear,postedanddesignspeeds,designvehicle,andgeometricfeatures)•AlternativesConsidered•TrafficAnalysispreparedinTask6•DescriptionofProposedImprovementsincluding:oProposedroadwaysectionoPedestrianfacilitiesoBicyclefacilitiesoUtilityimpactsoIlluminationoSignalsoLandscapingWSDOTForm140-089EFExhibitAPage17of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 264 of 305 •SummaryofPublicInvolvementactivities•ConsiderationsforFinalDesignItisanticipatedthattheCONSULTANTwillusetheDesignReportrecommendationsasaguidelineforpreparingfinalconstructionplansandspecifications.Deliverables:•One(I)draftDesignReportforCITYreviewandcommentsubmittedviae-mailinPDFformat,andfivehardcopiesdeliveredviaUSMail.•One(I)finalDesignReportsubmittedviae-mailinPDFformat,andfivehardcopiesdeliveredviaUSMail.Task13-ManagementReserveAdditionalservicesmaybeperformedbytheCONSULTANTattherequestoftheCITY,butonlyafterwrittenauthorizationhasbeengivenbytheCITYdefiningtheScopeofServicestobeperformed.ITEMSTOBEPREPAREDAND/ORFURNISHEDBYTHECONSULTANT:I.Seedeliverablesundereachtask.ITEMSTOBEFURNISHEDBYTHECITY:I.Copiesofallpreviousstudiesandenvironmentaldocumentationoftheproject.2.Copiesofplans,profiles,crosssections,fieldtopographicsurveynotesordocumentsavailabletotheCitythatwillaidinthepreparationoftheplansandstudieswithinthelimitsoftheproject.3.Additionaltrafficcountsasneeded.4.OutputfromtheCity’sTrafficDemandModelforthebaseandforecast2040years.5.As-builtinformationofexistingplans6.Digitalorthophotographywithdatumstatementandsurveycontrolpointsused.7.2040PMPeakhourintersectiontrafficvolumesfortrafficanalysis.8.PropertytitlereportstodefineexistingRight-of-WayofNESunsetBlvdwithintheprojectlimits.9.Meetingroomsforpublicmeetings.10.Assistanceinobtainingrightsofentryneededforgeotechnicalstudies,surveying,wetlanddelineations,etc.I.TheCITYwillberesponsiblefortheprinting,postage,andmailingofinformationtothecommunity.12.TheCITYwillproviderelevantlocallanduseandzoningdocuments.13.TheCITYwillproviderelevantdigitalmapsavailablethroughtheCity’sGISincludingbutnotlimitedto:I)existinglanduse,2)ComprehensiveLandUseMap,3)zoningmap,4)aerialphotography,5)utilities,and6)othermapsasapplicable.WSDOTForm140-089EFExhibitARevised10/30/2014Page18of197l. - Transportation Systems Division recommends approval of a consultant Page 265 of 305 DESIGNCRITERIA:TheCITYwillworkwiththeCONSULTANTtodevelopthebasicpremisesandcriteriaforthedesign.Reportsandplans,totheextentfeasible,willbedevelopedinaccordancewiththelatesteditionandamendmentsofthefollowing:I.AASHTO2010,“APolicyofGeometricDesignofHighwaysandStreets.”2.WSDOT,“StandardSpecificationsforRoadandBridgeConstruction.”3.WSDOT,“DesignManual.”4.WSDOT,“MaterialsLaboratoryOutline.”5.WSDOT,“ConstructionManual.”6.WSDOT,“LocalAgencyGuidelines.”7.HighwayResearchBoard’sManualentitled“HighwayCapacity.”8.FHWAandWSDOT,“ManualonUniformTrafficControlDevicesforStreetsandHighways.”9.StandarddrawingspreparedbyCityofRentonandfurnishedtotheConsultantwillbeusedasaguideinallcaseswheretheyfitdesignconditionsandwherenoCityofRentonstandarddrawingsareapplicable;WSDOTStandardPlanswillbeusedasadefault.I0.AASHTO“GuidefortheDevelopmentofBicycleFacilities.”I.AASHTO1993“GuidefortheDesignofPavementStructures”12.II.WSDOTHighwayRunoffManual13.12.WSDOTHydraulicsManual14.KingCountySurfaceWaterDesignManualI5.2012DepartmentofEcologyStormwaterManagementManualforWesternWashington16.CityofRentonMunicipalCodeWSDOTForm140-089EFExhibitAPage19of19Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 266 of 305 ExhibitBDBEParticipationNone.AgreementNumber:WSDOTForm140-089EFExhibitBPage1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 267 of 305 ExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataInthisExhibittheagency,asapplicable,istoprovideadescriptionoftheformatandstandardstheconsultantistouseinpreparingelectronicfilesfortransmissiontotheagency.Theformatandstandardstobeprovidedmayinclude,butarenotlimitedto,thefollowing:I.Surveying,RoadwayDesign&PlansPreparationSectionA.SurveyDataDatumcontrolsurveyswillbetoprovidetheprojectinWashingtonStatePlaneCoordinateSystem(WSPCS),NorthZone(NAD83/9I)horizontaldatum;andNorthAmericanVerticalDatum(NAVD88).B.RoadwayDesignFilesAutoCADversion2012C.ComputerAidedDraftingFilesAutoCADversion2012D.SpecifytheAgency’sRighttoReviewProductwiththeConsultantTheCITYhastherighttoreviewproductsprovidedbytheCONSULTANTE.SpecifytheElectronicDeliverablestobeProvidedtotheAgencyCompiledbasemapinAutoCAD2012F.SpecifyWhatAgencyFurnishedServicesandInformationistobeProvidedAutoCAD2010or2012designfilesandbasemapsofotherareaprojects.AgreementNumber:WSDOTForm140-089EFExhibitCPage1of2Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 268 of 305 II.AnyOtherElectronicFilestobeProvidedNone.III.MethodstoElectronicallyExchangeDataEitherviae-mail,FTPsite,orDVD.A.AgencySoftwareSuiteB.ElectronicMessagingSystemC.FileTransfersFormatAgreementNumber:WSDOTForm140-089EFExhibitCPage2of2Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 269 of 305 ExhibitDPrimeConsultantCostComputationsPerteet,Inc.-ConsultantFeeDeterminationSubconsultantsHoughBeck&Baird,Inc.HWAGeoSciencesIncTotalSubconsultantsCONTRACTTOTALSubconsultantsMarkup$24,467.00I.00$93,313.001.00$117,780.00AgreementNumber:Project:NESunsetBlvdCorridorImprovements-NParkDrtoMonroeAveNE,PrelDesignPhaseClient:CityofRentonHourlyCostsPlusFixedFeeEstimateClassificationHoursRateAmountSr.Engineer/Mgr366.0055.29$20,236EngineerIII532.0034.50$18,354EngineerIII228.0035.00$7,980EngineerII160.0029.00$4,640EngineerII326.0531.25$10,189Principal267.0072.12$19,256Sr.Associate50.0050.50$2,525Sr.Associate30.0061.50$1,845LeadTechnician/Designer494.0032.50$I6,055ProfessionalLandSurvey101.0029.00$2,929ProfessionalLandSurvey25.0039.00$975OfficeTechnician400.0031.50$12,600FieldTechnicianIII420.0027.60$11,592FieldTechnicianIII420.0032.15$13,503SurveyManager68.0043.27$2,942Accountant7.0030.00$210Clerical60.0016.00$960MktProposalMgr28.0039.00$1,092TotalDirectSalaryCosts3,982.05$147,883Overhead@173.67%$256,829FixedFee@30.00%$44,365TotalLaborCosts$449,077ReimbursablesExpensesAmountUtilityLocationService$6,400.00TotalExpenses$6,400.00In-HouseCostsQyRateAmountGPSSystem(2DualFreq.Recvrs)3$300.000$900.00RoboticTotalStation18$100.000$1,800.00Mileage-$5753,642$0.575$2,09I.00TotalIn-HouseCosts$4,791.00Amount$24,467.00$93,313.00$117,780.00$578,048.00Ratesshownreflectthetypicalcompensationrateofemployeesassignedtothebillingcategorylisted.Eachcategorymayhavemultipleemployeesassignedtothatbillingcategoryandeachemployeemayhaveadifferenthourlyrateofpay.EmployeecompensationissubjecttoadjustmentinJuneofeachcalendaryear.WSDOTForm140-089EFExhibitDRevised10/30/2014Page1of57l. - Transportation Systems Division recommends approval of a consultant Page 270 of 305 WashingtonSt8teVflDepartmentofTransportation,emcranurnJuly22.2014TO:ErikJonson,WSDOTContractsAdministratorFROM:MarthaRoach,AgreementComplianceAuditManageSUBJECT:Perteei,inc.’sIndirectCostRateforfiscalyearendDecember31,2013,Wehavecompletedourdeskreviewofl3erteet,Inc.’sIndirectCostRatefortheabovereferencedfiscalyear.WereviewedthedocumentationsupportingtherateforcompliancewithcriteriacontainedintheFederalAcquisitionRegulations(FAR),Subpart31.OurreviewincludedasitevisittothefirmBasedonourreviewweareissuingthismemoestablishingPerteet,Inc.’sIndirectCostRateforfiscalyearendingDecember31,2013,at17167%ofdirectlabor(rateincludes0.15%FacilitiesCostofCapital).Perteet,inc.providedaFl-TWACertificateofFinalIndirectCostsindicatingallcostsincludedintheindirectcostratescheduleareincompliancewithFederalAcquisitionRegulations(FAR),Subpart31.Costsbilledtoaeementswillstillbesubjecttoauditofactualcosts,basedonthetennsandconditionsoftherespectiveagreement.Thisvasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefardeterminingtheacceptabilityoftheIndirectCostRate.ifyouhaveanyquestions,feelfreetocallmeat(360)7057006orviaemailatroac1imaiZvsdot.wa.uov.Cc:SteveMeKerneyFileAgreementNumber:WSDOTForm140-089EFExhibitDPage2of5Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 271 of 305 Perlect.Inc.Indirect(‘ustRateScheduleFor(LwVein’Ended1)eccnibei-31,2013FinancialStalenientAcceptedDescriptionAmountI’erteetAdj.WSDOTAdj.Ref.AniountflirectLnborS2,757,9252.757.925100.00%IndirectCnsts;FringeBenefitsVacation,Sick,&llhday534,770534,77019.39%Payroiliaxe%500.336500.436l8.l5%IlcaWi1nsurncc410,653410.65314.89%ProfitSlwring(401k)175,0331750336.35%PrufitSharing(ESOP)35,00035,0001.27%FringeHenefliAdjustment____ _ _ _ _ _ ____ _(557)_____ _ _ _ _ _ ____C)(57)0.00%TotalFringeRcneflts52,655.892(S57)SO51.655.8356b1°nGencritiOverheadAirniversaryandRelainingBonusS29,563($29,563)P500.00%1ndiectLabor912.896912,89033.10%AllHoursOffset(137,5691(137.560)Bid&PropoicdLabor664,835(5406)A664,42924M9%IncencieBonua44,98244,982t.63%AutoExpense117.984(51,565)B66,4192.41%0nk&ServiceFe1,358(760)C5980.02%Communications79,43679,4362.88%ComputerEpcrtscs209,824209,8247.61%Conferenccs&Mcetir.gs13,555(583)S12,0720.47%CopierEpcns70.14970,1492.54%Depreciation—flockBasis108,430(50,000)D58,4302.12%Dues&Memberships25.564(1,940)(2,053)0.T21.5620.78%Eruerlainment10,765(10,765)F0.00%Insurance91,90891,908133%Licenses&Fees2,04229420.11%Meals13,896(13,106)(68)0,U7220.03%Micc1Iancous1,700(1.700)H-0.00%OutsideSen’ics22,13622,1360.80%Payroll&BenefitP:uceiing9,9619,9610.36%Postage&DclieryServices5,7095,7090.21%ProfessionalServices02,76892,7683.36%Recruiting1,349(575)V7740.03%Rent658,612658,61223.88%Rcpairs&Maintenance5095000.02%Reproduction5,5385,5380.20%Seminars&Training27,946(420)Q27,5261.00%StaffFunctiors9,964(9,964)10.00%Subscriptions&Publications6,5166,5160.24%Suppltes38,814(104)V38,620Travel&Lodging23,344(139)(l,26)J,R21,9690.80%Aclvcnising-0.00%BadDebtEspense-0.00%Contributions3,507(3,507)K0.00%AgreementNumber:WSDOTForm140-089EFExhibitDPage3of5Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 272 of 305 Perteet,Inc.Indireel(EastJateScheduleFortheVeurEndedDccember3l,2013FinancialStatementAfllOUfltPerteetAcIj.WSDOTAdj.Ref.1,321(1.321)oooaInterest58,03(58,903)-0.00%Sjnsorlups.1,311(L31I)Tacs-Business&Property196,53i,7.13%Le s s:Of f sc ; s forDirectCosts(50,941)___ __ __ __ __ __ __ _ _ __ _ __ _ __ _ _ __ _ _ __ __ _ __ _ __ _ __-2.06%I’otalGeneralO’cirhaad$3.370,021S205,397)($34692)_ _ _ _ _ _ _ ______I13.49%TotalIndirectCosts(LettFCC)55,925,913(8205,454)(834,692)$4,785,707173.53%IndireetCostRateIS2.24’174,79%173.53%FacilitiesCoStofCapital(FCC)$4,033$4.0340.15%$4,824,493-S4,789,801IndirectCostRate(IncludingFCC)173.93%17347%PLtISL’I.inc.-Reviewedand‘ICCL’pkvlItS7/2112014“Indirect(‘axeI?atesri!!subject,it:cnoT.dudit”ReferencesPertcetAdjustnients:AMarketingEtpenscsriotallowcdper48(‘FR3L295-1.13Personalcomrmiteunallowahieper48CFR31.205-0(rnX2):11,043AutosUowancenotallowablepcr4SCFR31.201-4,AutoAllowances,.810.450ParkingofpeonalvehiclesunaIowableper48(FR31.205-0,$30,072CBankInterestandFeesforcreditunnlowablcper48(‘FR31.205-20and31205.15.0Depreciationrcmo’,’edintheamountofS50,0’30per48(FR3.205-Il-During2008Pertecirecordeddepreciationonthetaxbasisofaccounting,andLookanadditional$250,000in8179depreciation.During2009,ihchimswitchedtobookbasisofaccountingwithaLt:ajorilyofthcassetsdepreciatedonthestraightlinemethodoveraperiodof5years.inordertoavoidthefirmreceivingdepreciationonthegemsthatwereacceleratedduring2008,WSDOTisadjustingthe$250,000over5yearsstraightlinemethod.(2009,2010,2011,2912,2013)ELobbyingcostsunallowableper48(‘FR31.205-22.FEntertainmentcostsunal1owableper48(‘FR31.205.14.Localntealsunallowableper4$CFR3l.205-46(aX2)(i),31.205-2and31.205-4.HClaimssettlementsunallowableperFAR31.205-47IStafYfdnctionctpcnscsunallowedper48(FR31.205-13.3Trni,cIExpensenotallowedunderFAR31.20546KContrihutlorisandevestsponsorshipsunallowableper48(‘FR31.205-8.LGiftsunallowableper48(FR31.205-13(b)MlnLcrctunallowableper48(‘FR31.205-29.NSpansorshipsforevcntwhosepurposeisnottechnicalurstimulatiotiofproductionisunallaweriunder31.205-1(0(3)AgreementNumber:DcscrlptlonAcceptedAmountLMNI96,536(56,941)53,129.932WSDOTForm140-089EFExhibitDRevised10/30/2014Page4of57l. - Transportation Systems Division recommends approval of a consultant Page 273 of 305 l’ertect,Inc.IndirectCostRnteScheduleFortIreYearEndedDecember31,2013FinancialStatementAcceptedDescriptionAmountPortedAdj.WSDOTAdJRef.AmountC)Frimicbenefitsassociatedwithunallowableadvertisinglahorunafiowalilepcr48CFR31.205-Iand31.201-6.WSDOTAdjirstnrentPAnn[versasy.retaining,SpOLandprcnnolirnalbonusnotperrurmancebased(829563):denivclunallowableper41CTR31.205-6(1).1)MarIcringEngineeringSeminar($390)unallowableper48CFR31.201-6&31.205-1.Nareceiptprovidedforaluncheon($30)isunallowableper4s(‘FR31201-2and31.201—I.RB&l’travelexpense($276)doesnotLietotiniesheers.Unallowableexpenseper4l(‘Ff1.31.201-4.Lodgingreimbursement($725)overperdiemisunaUowableper48(‘FR31.205-46.Mdcagcreimbursement(548)associatedwithCareerFairisunallowableper48(‘FR31.201-0,31.205-IantIAASHTO(‘hp82(a).hotelreimbursement(5187)associatedwithCareerFairisunallowableper45CFR31.201-6,31.205-1andAASNTOChp.8.2(a).SNetworkinglunch($328)unallowableper48(‘FR31.201-2,31.201-4,and31.205-1,CareerFair(8150)unallowableper48(‘FR31.201-6.31.205-1andAAS1ITOClip.8.2(a).Scholarship&AwardsGala(5105)unallowableper48(‘FR31.201-2arid31205-14.TSocietyolMarkeringProfessionalServicesdues(8355)unallmsableadvertisingexpenseper48CFR31.205-1.CivicandConimuniyOrganizationdues(Sl,693)unallowablepcr48(‘FR31.205-l(f)(7),UnallowabledonationonInsLittcofTransportationnginccrsdues(85)per4S(‘FR31.205-8.UMealassociatedwithCareerFair($32)unallowablepa48(‘FIt31.201-6.31.205-IandAASHTOClip.8,2(a),Nodetailedreceipts($36)fortravelmealsunallowableP48(‘FR31.201-2,31.201-4,and31.20540VCareerFairfees($575)unallowableper48(‘FR31.201-6,31.205-IandAASHTOClip.82(a).WHolidaydecorations($164)unallowableper48CFR31.201-2and31.201—4,Partysupplies($30)unalowahlcper48(‘FR31.205-14.AgreementNumber:WSDOTForm140-089EFExhibitDPage5of5Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 274 of 305 ExhibitD-2Payment(CostPlusaFixedFee)TheCONSULTANTshallbepaidbytheAGENCYforcompletedworkandservicesrenderedunderthisAGREEMENTasprovidedhereinafter.Suchpaymentshallbefullcompensationforworkperformedorservicesrenderedandforalllabor,materials,supplies,equipment.andincidentalsnecessarytocompletetheworkspecifiedinSectionII,“ScopeofWork”.TheCONSULTANTshallconformtoallapplicableportionsof48CFRPart31.A.ActualCosts:PaymentforallconsultingservicesforthisPROJECTshallbeonthebasisoftheCONSULTANT’Sactualcostplusafixedfee.Theactualcostshallincludedirectsalarycost,overhead,directnon-salarycosts,andfixedfee.1.DirectSalaryCosts:TheDirectSalaryCostisthedirectsalarypaidtoprincipals,professional,technical,andclericalpersonnelforthetimetheyareproductivelyengagedinworknecessarytofulfillthetermsofthisAGREEMENT.TheCONSULTANTshallmaintainsupportdatatoverifythedirectsalarycostsbilledtotheAGENCY.2.OverheadCosts:OverheadCostsarethosecostsotherthandirectcosts,whichareincludedassuchonthebooksoftheCONSULTANTinthenormaleverydaykeepingofitsbooks.ProgresspaymentshallbemadeattherateshownintheheadingofthisAGREEMENTunder“OverheadProgressPaymentRate.”TotaloverheadpaymentshallbebasedonthemethodshownintheheadingoftheAGREEMENT.Thetwooptionsareexplainedasfollows:a.FixedRate:IfthismethodisindicatedintheheadingoftheAGREEMENTtheAGENCYagreestoreimbursetheCONSULTANTforoverheadatthepercentagerateshown.ThisrateshallnotchangeduringthelifeoftheAGREEMENT.b.ActualCost:IfthismethodisindicatedintheheadingoftheAGREEMENTtheAGENCYagreestoreimbursetheCONSULTANTtheactualoverheadcostsverifiedbyaudit,uptotheMaximumTotalAmountPayable.authorizedunderthisAGREEMENT,whenaccumulatedwithallotherActualCosts.AsummaryoftheCONSULTANTScostestimateandtheoverheadcomputationisshowninExhibit“E”attachedheretoandbythisreferencemadepartofthisAGREEMENT.WhenanActualCostmethodisused,theCONSULTANT(primeandallsub-consultants)willsubmittotheAGENCYwithinsix(6)monthsaftertheendofeachfirm’sfiscalyear,anoverheadscheduleintheformatrequiredbytheAGENCY(costcategory,dollarexpenditures,etc.)forthepurposeofadjustingtheoverheadrateforbillingpurposes.Itshallbeusedforthecomputationofprogresspaymentsduringthefollowingyearandforretroactivelyadjustingthepreviousyear’soverheadcosttoreflecttheactualrate.FailuretosupplythisinformationbyeithertheprimeCONSULTANToranyoftheirsub-consultantsshallcausetheAGENCYtowithholdpaymentofthebilledoverheadcostsuntilsuchtimeastherequiredinformationisreceivedandanoverheadrateforbillingpurposesisapproved.TheAGENCY,STATEand/ortheFederalGovernmentmayperformanauditoftheCONSULTANT’Sbooksandrecordsatanytimeduringregularbusinesshourstodeterminetheactualoverheadrate,iftheysodesire.WSDOTForm140-089EFExhibitD-2Page1of3Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 275 of 305 3.DirectNon-SalaryCosts:DirectNon-SalaryCostswillbereimbursedattheActualCosttotheCONSULTANT.Thesechargesmayinclude,butarenotlimitedto,thefollowingitems:travel,printing,longdistancetelephone,supplies,computerchargesandsub-consultantcosts.a.AirortraintravelwillbereimbursedonlytoeconomyclasslevelsunlessotherwiseapprovedbytheAGENCY.TheCONSULTANTshallcomplywiththerulesandregulationsregardingtravelcosts(excludingair,train,andrentalcarcosts)inaccordancewiththeAGENCY’STravelRulesandProcedures.However,air,train,andrentalcarcostsshallbereimbursedinaccordancewith48CFRPart31.205-46“TravelCosts.”b.ThebillingforDirectNon-SalaryCostsshallincludeanitemizedlistingofthechargesdirectlyidentifiablewiththePROJECT.c.TheCONSULTANTshallmaintaintheoriginalsupportingdocumentsintheiroffice.CopiesoftheoriginalsupportingdocumentsshallbesuppliedtotheAGENCYuponrequest.d.AllabovechargesmustbenecessaryfortheservicesprovidedunderthisAGREEMENT.4.FixedFee:TheFixedFee,whichrepresentstheCONSULTANT’Sprofit,isshownintheheadingofthisAGREEMENTunderFixedFee.ThisamountdoesnotincludeanyadditionalFixedFee,whichcouldbeauthorizedformtheManagementReserveFund.ThisfeeisbasedontheScopeofWorkdefinedinthisAGREEMENTandtheestimatedperson-hoursrequiredtoperformthestatedScopeofWork.IntheeventtheCONSULTANTentersintoasupplementalAGREEMENTforadditionalwork,thesupplementalAGREEMENTmayincludeprovisionsfortheaddedcostsandanappropriateadditionalfee.TheFixedFeewillbeproratedandpaidmonthlyinproportiontothepercentageofworkcompletedbytheCONSULTANTandreportedintheMonthlyProgressReportsaccompanyingthebillings.AnyportionoftheFixedFeeearnedbutnotpreviouslypaidintheprogresspaymentswillbecoveredinthefinalpayment,subjecttotheprovisionsofSectionIXentitled“TerminationofAgreement.”5.ManagementReserveFund:TheAGENCYmaydesiretoestablishaManagementReserveFundtoprovidetheAgreementAdministratorwiththeflexibilitytoauthorizeadditionalfundstotheAGREEMENTforallowableunforeseencosts,orreimbursingtheCONSULTANTforadditionalworkbeyondthatalreadydefinedinthisAGREEMENT.Suchauthorization(s)shallbeinwritingandshallnotexceedthelesserof$100,000or10%oftheTotalAmountAuthorizedasshownintheheadingofthisAGREEMENT.TheamountincludedfortheManagementReserveFundisshownintheheadingofthisAGREEMENT.Thisfundmaynotbereplenished.AnychangesrequiringadditionalcostsinexcessoftheManagementReserveFundshallbemadeinaccordancewithSectionXIV,“ExtraWork.”6.MaximumTotalAmountPayable:TheMaximumTotalAmountPayablebytheAGENCYtotheCONSULTANTunderthisAGREEMENTshallnotexceedtheamountshownintheheadingofthisAGREEMENT.TheMaximumTotalAmountPayableiscomprisedoftheTotalAmountAuthorized,andtheManagementReserveFund.TheMaximumTotalAmountPayabledoesnotincludepaymentforExtraWorkasstipulatedinSectionXIV,“ExtraWork.”NominimumamountpayableisguaranteedunderthisAGREEMENT.B.MonthlyProgressPayments:TheCONSULTANTmaysubmitbillingstotheAGENCYforreimbursementofActualCostsplusthecalculatedoverheadandfeeonamonthlybasisduringtheprogressofthework.SuchbillingsshallbeinaformatapprovedbytheAGENCYandaccompaniedbythemonthlyprogressreportsrequiredunderSectionIII,“GeneralRequirements”ofthisAGREEMENT.ThebillingswillbesupportedbyanitemizedlistingforeachitemincludingDirectSalary,DirectNon-Salary,andallowableOverheadCoststowhichwillbeaddedtheproratedFixedWSDOTForm140-089EFExhibitD-2Page2of3Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 276 of 305 Fee.ToprovideameansofverifyingthebilledsalarycostsforCONSULTANTemployees,theAGENCYmayconductemployeeinterviews.Theseinterviewsmayconsistofrecordingthenames,titles,salaryrates,andpresentdutiesofthoseemployeesperformingworkonthePROJECTatthetimeoftheinterview.C.FinalPayment:FinalPaymentofanybalanceduetheCONSULTANTofthegrossamountearnedwillbemadepromptlyuponitsverificationbytheAGENCYafterthecompletionoftheworkunderthisAGREEMENT,contingentuponreceiptofallPS&E,plans,maps,notes.reports,electronicdataandotherrelateddocumentswhicharerequiredtobefurnishedunderthisAGREEMENT.AcceptanceofsuchFinalPaymentbytheCONSULTANTshallconstituteareleaseofallclaimsforpayment,whichtheCONSULTANTmayhaveagainsttheAGENCYunlesssuchclaimsarespecificallyreservedinwritingandtransmittedtotheAGENCYbytheCONSULTANTpriortoitsacceptance.SaidFinalPaymentshallnot,however,beabartoanyclaimsthattheAGENCYmayhaveagainsttheCONSULTANTortoanyremediestheAGENCYmaypursuewithrespecttosuchclaims.Thepaymentofanybillingwillnotconstituteagreementastotheappropriatenessofanyitemandatthetimeoffinalaudit,allrequiredadjustmentswillbemadeandreflectedinafinalpayment.IntheeventthatsuchfinalauditrevealsanoverpaymenttotheCONSULTANT,theCONSULTANTwillrefundsuchoverpaymenttotheAGENCYwithinthirty(30)daysofnoticeoftheoverpayment.SuchrefundshallnotconstituteawaiverbytheCONSULTANTforanyclaimsrelatingtothevalidityofafindingbytheAGENCYofoverpayment.TheCONSULTANThastwenty(20)daysafterreceiptofthefinalPOSTAUDITtobegintheappealprocesstotheAGENCYforauditfindings.D.InspectionofCostRecords:TheCONSULTANTandtheirsub-consultantsshallkeepavailableforinspectionbyrepresentativesoftheAGENCY,STATEandtheUnitedStates,foraperiodofthree(3)yearsafterreceiptoffinalpayment,thecostrecordsandaccountspertainingtothisAGREEMENTandallitemsrelatedtoorbearingupontheserecordswiththefollowingexception:ifanylitigation,claimorauditarisingoutof,inconnectionwith,orrelatedtothiscontractisinitiatedbeforetheexpirationofthethree(3)yearperiod,thecostrecordsandaccountsshallberetaineduntilsuchlitigation,claim,orauditinvolvingtherecordsiscompleted.WSDOTForm140-089EFExhibitD-2Page3of3Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 277 of 305 ExhibitESub-consultantCostComputationsHWAGeoSciences,Inc.SubconsultantFeeDetermination-SummarySheetProject:N.E.SunsetBlvd.CorridorImprovements-N.ParkDr.toMonroeAve.N.E.Client:CityofRenton/Perteet,Inc.DIRECTSALARYRATESClassificationHoursRateCostPrincipalIX28x$72.00$2,016GeotechnicalEngineerVI32x$50.96$1,631GeotechnicalEngineerV129x$49.52$6,388GeotechnicalEngineerII209x$27.88$5,827GeologistV60x$32.21$1,933GeologistII76x$23.32$1,772CAD18x$22.07$397AdministrativeSupport3x$20.82$62DirectSalaryCosts$20,026DSCXOverhead(175%)$35,046DSCXFee(30%)$6,008Subtotal$61,080REIMBURSABLESFVVDExpenses$2,400Mileage©IRSRate$280DrillingSubcontractor$20,203LaboratoryTestng$6,600GroundwaterTransducersRental(12months)$2,000DrillingTrattcControl$750TOTALREIMBURSABLECOST=$32,233CONTRACTTOTAL=$93,314AgreementNumber:WSDOTForm140-089EFExhibitEPage1of9Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 278 of 305 WashingtonStateTran5portabonBuildingVØDepartmentofTransportationSE.Olympia,WA98504-7300LyrmPeterson360-705-7000SecretaryofTransportationTry:1-800-833-6388wvw.wsdot.wagayJune13,2014ECEIVELJUN1?2O1HWA(jeoSciences,Inc.WA(.eoScjencesIri2l3l2—30DrivcSE,Suite110Botheli,WA98021Subject:HWAGeoSciences,Tue.indirectCostRateDear:Mr.ArnieSugarWehaveagreedtoanegotiatedIndirectCostRate(ICR)of175%foryourfirm.ThisICRshallbegooduntil180daysfollowingyourFYIiI4closingdate.ThisrateisapprovedforallWSI)OTagreements,includingLocalAgencycontracts.Costsbilledtoagreementswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement.Thiswasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefordeterminingtheacceptabilityoftheICR.Ifyouhaveanyquestions,feelfreetocallmeat(360)705-7106orviaemailconsultantrateswsdoLwa.gov.FKK.JONSON-Manager,ConsultantServicesOfliceERKAgreementNumber:WSDOTForm140-089EFExhibitEPage2of9Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 279 of 305 HVAGeoSciencesInc.IndirectCostRateSciwduleFortheYearEndedDecember31,2013FinancialStatementAmountHWAAdj.“SDOTAdj.Ref.l)iretLaborS827.3928827,392I00.00%IndirectCosts:FringeIkuetitsVacationPaySickPayHolidayPayPayrollTaxesHealthInsurance\Vorkcrs’(onip.InsuranceProfitSharing(401-k)SeveraticeOtherEmployeeBetielitsFringeBencOtAdjustmentTotalFringeBcneIiISlOt.102822.305560,926I43,77863,8535,63837.467791S10I,l02S22,305560,9268143,778I63,6535.63837,467012.22%2.707.36%I7.3S0.68%4.53%000%GeneralOverheadIndirectlaborLaborVariance(UCOTIBid&ProposalLaborAdetiisiitgLaborPublicRelationslaborIncenuveBonusGroupPlanAdtnin.FeesRentUtilitiesDepreciation&AmortizationRepairs&Maintenance(oniptiterExpensesSuppliesRecoverCredits•SuppliesReproduction&PrintingTravelAutomobileRecovery(‘redits-Vehicle1elephoneShipping&DeliveryDues&SubscriptionsProfessionalFeesLal—LitigationInsuranceTraining&EducationS484,497(9.166)76,62832,62837,06604,474231,029I8.28025.0408.17438,84420,64(5,570)22.311)17,7289,875(7,232)35,8822,20425,09329,40834,08382,2512,548F8475,093(9,166)76,628B0B004,474231029I8,281).121,49118.17438.84420,364(5.570)22,U0010035,8822,20425,09329,4980(0(J77,1232.54857.42%—1.11%9.26%0.00%0.00%0.000.54%27,92%221%2,60,4,69%2.46%-0.67%2.70%0.00%0.00%0.00%4,34%0.27%3.03%3.57%0.00’o9.320.31%DescriptionAcceptedAmount(20,307)S535.861(520,307)SO(20,3(17).235%8514,76462.22%(89,404)(32,628)(37,066)(3,550)(17.728)(9,875)7,232(34,083)(5,128)AgreementNumber:WSDOTForm140-089EFExhibitERevised10/30/2014Page3of97l. - Transportation Systems Division recommends approval of a consultant Page 280 of 305 IIWAGeoSciencesInc.IndirectCostRateScheduleFor11wYearEndedDecember31,2013FinancialSlatementAmountIIWAAdi.WSDOTAdj.Ref.In(IIILCC(:ostKatelneludesFCC’)2OO.5%1I’VAAdjustments:11114GCOSC1c1IL’esI,,c.-inProcess“indirect(‘ox!RulestillsubjecttoJFSDOTAud1”AFedci’,ilIncometa’sesuttallossableper45CFR31.205—41FlPublicRelations(537,0661andadvertisinglabor4S32.6.l7)unallowableper45(TR31.2t)5—LCPublicRelations&Enterlainnientunallowableper4531.205-14,F)LegalCostsinrelationtolitigation(534,052.79)unallowableper45QFR31,205—47(f(5).FInteresttmaliowableper4S(‘FR31205-20.FContributions‘ornon-deductibleportionsuCACOCDuesSI,ii76,93unallowableper45CER31205-si.CiPromottonalAdvertisingunallowableper45(‘FR31205-Iand31.205-3&IILaborVarianceAccounttoshowtheuncompensatedovertimelaboradjustmcnL.LaborVarianceaccountisanoffsetaccounttobalancetopayrolllJneompensatedovertimeDirectLabor:$0tincompensatedovertimeIndirectLabor(55,05(9AgreementNumber:DescriptionAcccptvd.-nit,iinl59(11112.46244S9(3.27210.0297.3691.0775,74(9$130,4*Ta’ses&IiccncesAdvertisingandPromotionStaffMeetingsPublicRelationsLxpcmmseDirectSellingExpensesInterestBankServiceFeesContributions(tolobbvnmgProvisionfi,rFITT1alGeneralOvçrheadTolalIndirectCosts&OseriwadIndirectCostKate(lessFCC)FacilitiesCostofCapital(12.462t110,029))5,017)(1.077)5.740($165,348)GCFKFA59.0117,13%00.00%4,45L0.54%00.0000.0000.00%2,3510.25%00.00%011(10%SIJ40,145137.50%Si.654.912200.022(111.02%1.977SI.656.SSXsoSl.54-L358(SlSS.03m)SO222.91%200.11%SL544.358(5185.655180WSDOTForm140-089EFExhibitERevised10/30/2014Page4of97l. - Transportation Systems Division recommends approval of a consultant Page 281 of 305 HoughBeck&Baird,Inc.SubconsultantFeeDetermination-SummarySheetProject:N.E.SunsetBlvd.CorridorImprovements-N.ParkDr.toMonroeAve.N.E.Client:CityofRentonIPerteet,Inc.DIRECTSALARYRATESClassificationHoursRateCostPrincipal31x$66.45$2,060ProjectManagerILandscapeArchitect66x$49.45$3,264Design24x$29.00$696CADD/Technical124x$27.50$3,410Administrative8x$21.00$168DirectSalaryCosts$9,598DSCXOverhead(120.24%)$11,540DSCXFee(30%)$2,879Subtotal$24,017REIMBURSABLESMiscellaneous$450TOTALREIMBURSABLECOST=$450CONTRACTTOTAL=$24,467AgreementNumber:WSDOTForm140-089EFExhibitEPage5of9Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 282 of 305 TrjnspcrtatonuthngDepartmentofTransportationAeneSE.Olyrupia,WA9e50$-l3ceLynnPeterson360-705-7000SecretaryofTranport3tInfl’I8X-8336388w.dotwa.uvJuly8,2014HoughBeck&Baird,inc.215WestlakeAvenueNorthSeattle,WA98109Subject:Indirect(‘ostRates(ICR)FYE2013DearMs.JulietVong:TransmittedherewithistheWSI)OTAuditOffice’smemoofacceptanceofyourfin’n’sFVE2013ICR.ThisapprovalisgooduntiliSOdaysfollowingyourfInn’sFYE2014closingdateandisgoodfirallWSDOTagreementsincludingLocalAgeiiccontracts,ifyouhavequestionsregardingthisapproal.pleasecontactmeat360-705-71(16.EnkK.JonsonManager.(‘onsultantServicesOfficeEKJ:kalAgreementNumber:WSDOTForm140-089EFExhibitEPage6of9Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 283 of 305 WashingtonStateVflDc?partmentofTransportationiviemOraflutJmJune30.2014TO:EirikJonson,WSDOTContractsAdminisl.rOturFROM:MarthaRoach,AgreementComplianceAuditMauagSUBJECT:IloughBeck&Baird,Inc.’sIndirectCostRateforfiscalyearendDecember31,2013WehavecompletedourreviewofHouhBeck&Baird,Inc.’sIndirectCostRatefortheabovereferencedfiscalyear.Wedidnotcompleteafullreviewforthisfirmbasedonourriskassessmentprocess.Ourreviewdidincludeasitevisittothefinntodiscussbonus.BasedonourreviewweareissuingthismemoestablishingHoughBeck&Baird,lnc’sIndirectCostRateforfiscalyearendingDecember31,2013,at120.24%ofdirectlabor.HoughBeck&Baird.Inc.providedaF[IWACcrtificatcofFinalIndirectCostsindicatingallcostsincludedintheindirectcesiratescheduleareincompliancewithFederalAcquisitionRegulations(FAR),Subpart31.Costsbdledtoagreementswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement.Thiswasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefordeterminingtheacceptabilityoftheIndirectCostRate.Ifyouhaveanyquestions,feelfreetocallmeat(360)7057006orviaemailatronchmaIwsdot.wa,uovCc:SteveMcKerneyFileAgreementNumber:WSDOTForm140-089EFExhibitEPage7of9Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 284 of 305 DcsLipitonHou1iBeckIlalid,Inc.lndlrccrCostRateScheduleFur11wS’curEndedDecember31,21)13lOnanchil-StaftmentWSDOT.-ecep1cdAtuotint1113BAdj.Adj.Ret.--AmountL)ircclLaborIndirectCosts:FringeBcneflts11ti1idvlayPadTimeOil(PTOIPayrullTasesCurpurateTaces(I(20)PensionConirthuliunsPayrollI3muo(-IcalibCareInsuranceKeyMa:tLi1lnsur,nicarloin)FrinoBenefits5540,660S?6,43053(131745563L61,6677.406L911.5259.337(19,337)A20.556II1,834J,51J$}(522.21)0)M.044,886552(552)11S370,336(58L464)(822,200)L9567,260100.00%921,5673.80%69,07312911,528596%0(100%20.558362%2(13141)3.53%44,8367.01%I)000%S206,65247.11(7%GncridOverheadIni5rvclSalaries.Principals519.103lildireclSulaiiis(Emp)10.590811.422BidandPrnpssaltbrnpl25.261BidandPronassl(Pm)30,51IPast-nIl\‘aeiUncnrnpcn,rucdOcrnnic52,965)Culcor.ts-Rcimbumnble58.5505&55lJ1Trasel&Lodging-RimbursabIe6,522(9,522)Reprnductic’ns-Reimbursablc4.374(4.374)Meals•Rctnibursable74)(7413Misc.ReimbursableEspenses-teeirnhum.ihle9591(9,592)PusIbippiugt)eIiscry.Ecinibursoble1.184(1,1841Supplies&l’eriodicala-Reimbursable2,139(2,1391Meals-WSLXYINotAllossed765765)Pruft-ssic’nalDcvcvprncnt2.395PruressionalRgisiratinn&Dues2,670Rent86,267OIliceSup,IiePridtcl14,59?Teleplinnc.CiiinrnunicationsI5.729Pcntae&Shipping2.262Repairs&Maintenance31,254OiherOfficeExpense(1,492(4,160)Legal5.6671ntrretExpenSe7.003(7,003)AecuuntingAudiI/T?LsPrep.1,500BatikC1iarcs1.306(1513)Prfcisitina1LiabilityInsurance6.439OtherIns,Premiums5,361Misc.Ta.cs&LIccnes33.211Dui.of’StnieLcenses&Tas1,417(1.417)Meals(office)2,196(2.196)Meals:StaffMeetrn893(893)MealsStnflReviewIchcs.BusinessMectin1.040(1,040)MiIeaaePuring?I]us0,877(1,690)Irasel&i.adging.Prirposal6,681Rcpeints.’PliotosiPuL’lieations1,804PublicRclatiuns.Contriburiuns1,277(1,277)omenFrincIiunrfEcots4,696(4,696)LobbyingAciviiins159(159)519,1083.37%L121,0222149%25.2614.98%30.5115.38%N(52965)-634%C004)0%(3II0.00%CCl11.110%(III1100%G(14100%G(341.00%(3(10.00%4)10.00%2,3950.42%2,6300.46%88,2675.36%4,8972.63%15,7292.77%2,2620,40%31,2545.51%07.3321.29%5,6671.0(1%04100%1,5000.26%.1560.20%6,439(.14%536l0,95%32,2115.68%0(1.1113%O0.00%00.00%O0.00%9,197.62%6,6811.18%1,8040.32%06.00%00.00%0(‘.00%AgreementNumber:Cp3FEK0WSDOTForm140-089EFExhibitERevised10/30/2014Page8of97l. - Transportation Systems Division recommends approval of a consultant Page 285 of 305 AcvmsingDepreciathiaTotalGmwrnlOverheadTotalIndIrectCot&03erhcadIloughBeckBaIrd.lire.IndirectCostRuSeSchcdleFortheVc;irEndedL)eccnthcr3l,2(11319,190(10,190133.5l05534.735(S11930f0SOS9115,07I(8200.790)S22,200)Ind[rcctCostRaw167,34%12415%Hnzxghike!.Eah’d-.‘1ccpredand1suedES&‘V/2014IdF,’ectCue,Rgte’5tilf$1d1J4’ello11SDOT-lxgdlt120.24%linughBed.&BaIrdAd)nttnenh:AFederallncrnaeTaxunallowableper48CUR3.205l(hKI)UKeyManLifeInsuranceunMloivablerer4SCUR31.21-19(e92)(y)CInterestExpenseunallowableper48CFR31250.20IJLobbyingunallowableper4XCIR31.21)5-22ECribetkimsorDonationsunallowableper38CFR3[2054FParkingforOwnrnonly,unallowihlepor48CUR31.201-2&31.201—4GDirectcostsbilledtoclientsper48CUR312512(a)11Adveitieiji4SCUR31.205-1(0)ILocalmeatsper48CUR31,2(15-I-I,31.201-2and31.201-3,esceptwhenthemealisabonuOdebusinessmeeting.Tosupportcosts,theremustbeartagenda,;thishogofpeoplewhoattendedshowinghowmtichwasspentforeachperson.iMotitaita,klaii,AlaskaandOregonBrewriotallocableper48CFR31.201-2&31201-4KI-holidayPartyorPicnicimalLethIcper48(‘ER31.205-13and3I.2fl5-14LAdjustthedirectlaLiorbaseintheamountofS20.430,itidirectlaborbaseintheatrountolSII,422.HolidayPainthetitnountoF5593antiPaidTimeOIT(PTO)inthean:Uantof57405tolieSiteLaborDastrihtinReporttotheincomestatementodjiisrtnentper48CUR37.115&DCAA5-910,5-01th2toil6-41II.MDistdbutio;tofProfitstoOniaersof5051,594,05)perFAR31,205-OI,fli,l),FAR31.205.(a)(OXiihR)NUncompoasatedOeertimeadjustmentper48CUR37.115&DCAA5-910,5-910.2andti-40.o54,160.00adjto003ccExpentcfornon-prninrg:pcr48CFR’31.205-22,31.201-3and31.205-1P515001)adjustmentper48CFR31205-20-brieofcreditfeeWSDOTAdjustnontsQPrincipall4unuwmwereremovedduetotackofsupportingdocumentatimi,Wewereunabletoverilybonuswasliasedmiperfomiance,unallowableper45CUR31WSDOTForm140-089EFExhibitERevised10/30/2014AgreementNumber:H033,810S-I5.4290.410’ô5.96%712Th,S92,031120.24%Page9of97l. - Transportation Systems Division recommends approval of a consultant Page 286 of 305 ExhibitFTitleVIAssurancesDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees,andsuccessorsininterestagreesasfollows:CompliancewithRegulations:TheCONSULTANTshallcomplywiththeRegulationsrelativetonondiscriminationinfederallyassistedprogramsoftheAGENCY,Title49,CodeofFederalRegulations,Part21,astheymaybeamendedfromtimetotime(hereinafterreferredtoasthe“REGULATIONS”),whicharehereinincorporatedbyreferenceandmadeapartofthisAGREEMENT.2.Non-discrimination:TheCONSULTANT,withregardtotheworkperformedduringtheAGREEMENT,shallnotdiscriminateonthegroundsofrace,color,sex,ornationaloriginintheselectionandretentionofsub-consultants,includingprocurementofmaterialsandleasesofequipment.TheCONSULTANTshallnotparticipateeitherdirectlyorindirectlyinthediscriminationprohibitedbySection21.5oftheREGULATIONS,includingemploymentpracticeswhentheAGREEMENTcoversaprogramsetforthinAppendixBoftheREGULATIONS.3.SolicitationsforSub-consultants,IncludingProcurementofMaterialsandEquipment:InallsolicitationseitherbycompetitivebiddingornegotiationsmadebytheCONSULTANTforworktobeperformedunderasub-contract,includingprocurementofmaterialsorleasesofequipment,eachpotentialsub-consultantorsuppliershallbenotifiedbytheCONSULTANToftheCONSULTANT’SobligationsunderthisAGREEMENTandtheREGULATIONSrelativetonon-discriminationonthegroundsofrace,color,sexornationalorigin.4.InformationandReports:TheCONSULTANTshallprovideallinformationandreportsrequiredbytheREGULATIONSordirectivesissuedpursuantthereto,andshallpermitaccesstoitsbooks,records,accounts,othersourcesofinformation,anditsfacilitiesasmaybedeterminedbyAGENCY,STATEortheFederalHighwayAdministration(FHWA)tobepertinenttoascertaincompliancewithsuchREGULATIONS,ordersandinstructions.WhereanyinformationrequiredofaCONOSULTANTisintheexclusivepossessionofanotherwhofailsorrefusestofurnishthisinformation,theCONSULTANTshallsocertifytotheAGENCY,STATEortheFHWAasappropriate,andshallsetforthwhateffortsithasmadetoobtaintheinformation.5.SanctionsforNon-compliance:IntheeventoftheCONSULTANT’Snon-compliancewiththenondiscriminationprovisionsofthisAGREEMENT,theAGENCYshallimposesuchAGREEMENTsanctionsasit,theSTATEortheFHWAmaydeterminetobeappropriate,including,butnotlimitedto:•WithholdingofpaymentstotheCONSULTANTundertheAGREEMENTuntiltheCONSULTANTcomplies,and/or;•Cancellation,termination,orsuspensionoftheAGREEMENT,inwholeorinpart6.IncorporationofProvisions:TheCONSULTANTshallincludetheprovisionsofparagraphs(1)through(5)ineverysub-contract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheREGULATIONS,ordirectivesissuedpursuantthereto.TheCONSULTANTshalltakesuchactionwithrespecttoanysub-consultantorprocurementastheAGENCY,STATEorFHWAmaydirectasameansofenforcingsuchprovisionsincludingsanctionsfornon-compliance.Provided,however,thatintheeventaCONSULTANTbecomesinvolvedin,oristhreatenedwith,litigationwithasub-consultantorsupplierasaresultofsuchdirection,theCONSULTANTmayrequesttheAGENCYandtheSTATEenterintosuchlitigationtoprotecttheinterestsoftheAGENCYandtheSTATEand,inaddition,theCONSULTANTmayrequesttheUnitedStatesenterintosuchlitigationtoprotecttheinterestsoftheUnitedStates.AgreementNumber:WSDOTForm140-089EFExhibitFPage1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 287 of 305 ExhibitGCertificationDocumentsExhibitG-l(a)CertificationofConsultantPERTEET,INC.ExhibitG-l(b)CertificationofCITYOFRENTONExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters—PrimaryCoveredTransactionsExhibitG-3CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingExhibitG-4CertificateofCurrentCostorPricingDataAgreementNumber:WSDOTForm140-089EFExhibitGPage1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 288 of 305 ExhibitG-1(a)CertificationofConsultantIherebycertifythatIamPeterDeBoldt,theVicePresidentanddulyauthorizedrepresentativeofthefirmofPerteet.Inc.,whoseaddressis505—4thAve.S..Suite300.Seattle,WA98104andthatneithertheabovefirmnorIhave:(a)Employedorretainedforacommission,percentage,brokerage,contingentfee,orotherconsideration,anyfirmorperson(otherthanabonafideemployeeworkingsolelyformeortheaboveCONSULTANT)tosolicitorsecuretheAGREEMENT;(b)Agreed,asanexpressorimpliedconditionforobtainingthiscontract,toemployorretaintheservicesofanyfirmorpersoninconnectionwithcarryingoutthisAGREEMENT;or(c)Paid,oragreedtopay,toanyfirm,organizationorperson(otherthanahonafideemployeeworkingsolelyformeortheaboveCONSULTANT)anyfee,contribution,donation,orconsiderationofanykindfor,orinconnectionwith,procuringorcarryingoutthisAGREEMENT;exceptasherebyexpresslystated(ifany);IacknowledgethatthiscertificateistobefurnishedtotheFederalHighwayAdministration,U.S.DepartmentofTransportationinconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.PERTEET.INC.Consultant(FirmName)4-4p2/ie/,sSignature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitG-1(a)Page1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 289 of 305 ExhibitG-1(b)CertificationofAgencyOfficialIherebycertifythatIamthe:ii\J’oAks’OtheroftheCITYOFRENTON,andPERTEFT.INC.oritsrepresentativehasnotbeenrequired,directlyorindirectlyasanexpressorimpliedconditioninconnectionwithobtainingorcarryingoutthisAGREEMENTto:(a)Employorretain,oragreetoemploytoretain,anyfirmorperson:or(b)Pay,oragreetopay,toanyfirm,person,ororganization,anyfee,contribution,donation,orconsiderationofanykind;exceptasherebyexpresslystated(ifany):IacknowledgethatthiscertificateistobeavailabletotheWashingtonStateDepartmentofTransportationandtheFederalHighwayAdministration,U.S.DepartmentofTransportation,inconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.Date/AgreementNumber:WSDOTForm140-089EFExhibitG-1(b)Revised10/30/2014Page1of17l. - Transportation Systems Division recommends approval of a consultant Page 290 of 305 ExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters—PrimaryCoveredTransactionsI.Theprospectiveprimaryparticipantcertifiestothebestofitsknowledgeandbelief,thatitanditsprincipals:A.Arenotpresentlydebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromcoveredtransactionsbyanyfederaldepartmentoragency;B.Havenotwithinathree(3)yearperiodprecedingthisproposalbeenconvictedoforhadaciviljudgmentrenderedagainstthemforcommissionorfraudoracriminalotienseinconnectionwithobtaining,attemptingtoobtain,orperformingapublic(Federal.State,orlocal)transactionorcontractunderapublictransaction;violationofFederalorStateanti-truststatutesorcommissionofembezzlement,theft,forgery,bribery,falsificationordestructionofrecords,makingfalsestatements,orreceivingstolenproperty;C.Arenotpresentlyindictedforotherwisecriminallyorcivillychargedbyagovernmentalentity(Federal,State,orlocal)withcommissionofanyoftheoffensesenumeratedinparagraph(I)(b)ofthiscertification;andD.Havenotwithinathree(3)yearperiodprecedingthisapplication/proposalhadoneormorepublictransactions(Federal,State,orlocal)terminatedforcauseordefault.II.Wheretheprospectiveprimaryparticipantisunabletocertifytoanyofthestatementsinthiscertification,suchprospectiveparticipantshallattachanexplanationtothisproposal.PERTEET.INC.Consultant(FirmName)g_______ _ _ _ _ _Snature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitG-2Page1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 291 of 305 ExhibitG-3CertificationRegardingtheRestrictionsoftheuseofFederalFundsforLobbyingTheprospectiveparticipantcertifies,bysigningandsubmittingthisbidorproposal,tothebestofhisorherknowledgeandbelief,that:1.NoFederalappropriatedfundshavebeenpaidorwillbepaid.byoronbehalfoftheundersigned,toanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththeawardingofanyFederalcontract,themakingofanyFederalgrant,themakingofanyFederalloan,theenteringintoofanycooperativeAGREEMENT,andtheextension,continuation,renewal,amendment,ormodificationofanyFederalcontract,grant,loan,orcooperativeAGREEMENT.2.IfanyfundsotherthanFederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththisFederalcontract,grant,loan,orcooperativeAGREEMENT,theundersignedshallcompleteandsubmitStandardForm-LLL,“DisclosureFormtoReportLobbying,”inaccordancewithitsinstructions.Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredinto.SubmissionofthiscertificationisaprerequisiteformakingorenteringintothistransactionimposedbySection1352,Title31,U.S.Code.Anypersonwhofailstofiletherequiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000.00,andnotmorethan$100,000.00,foreachsuchfailure.Theprospectiveparticipantalsoagreesbysubmittinghisorherbidorproposalthatheorsheshallrequirethatthelanguageofthiscertificationbeincludedinalllowertiersub-contractswhichexceed$100,000andthatallsuchsub-recipientsshallcertifyanddiscloseaccordingly.PERTEET.INC.Consultant(FirmName)nature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitG-3Page1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 292 of 305 ExhibitG-4CertificateofCurrentCostorPricingDataThisistocertifythat,tothebestofmyknowledgeandbelief,thecostorpricingdata(asdefinedinsection2.101oftheFederalAcquisitionRegulation(FAR)andrequiredunderFARsubsection15.403-4)submitted,eitheractuallyorbyspecificidentificationinwriting,totheContractingOfficerortotheContractingOfficer’srepresentativeinsupportof______________________________________*areaccurate,complete,andcurrentasof**ThiscertificationincludesthecostorpricingdatasupportinganyadvanceAGREEMENTSandforwardpricingrateAGREEMENTSbetweentheofferorandtheGovernmentthatarepartoftheproposal.Firm:Perteet,Inc.VicePresidentPeteeBoldt(signature)TitleDateofExecution**Identifytheproposal,quotation,requestforpriceadjustment,orothersubmissioninvolved,givingtheappropriateidentifyingnumber(e.g.,RFPNo.).**Inserttheday,month,andyearwhenpricenegotiationswereconcludedandpriceAGREEMENTwasreached.Inserttheday,month,andyearofsigning,whichshouldbeascloseaspracticabletothedatewhenthepricenegotiationswereconcludedandthecontractpricewasagreedto.AgreementNumber:WSDOTForm140-089EFExhibitG-4Page1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 293 of 305 ExhibitHLiabilityInsuranceIncreaseToBeUsedOnlyIfInsuranceRequirementsAreIncreasedTheprofessionalliabilitylimitoftheCONSULTANTtotheAGENCYidentifiedinSectionXIII,LegalRelationsandInsuranceofthisAgreementisamendedto$_____________________________________TheCONSULTANTshallprovideProfessionalLiabilityinsurancewithminimumperoccurrencelimitsintheamou n t of $__ __ _ __ _ __ _ __ _ __ __ _ __ _ __Suchinsurancecoverageshallbeevidencedbyoneofthefollowingmethods:•CertificateofInsurance.•Self-insurancethroughanirrevocableLetterofCreditfromaqualifiedfinancialinstitution.Self-insurancethroughdocumentationofaseparatefundestablishedexclusivelyforthepaymentofprofessionalliabilityclaims,includingclaimamountsalreadyreservedagainstthefund,safeguardsestablishedforpaymentfromthefund,acopyofthelatestannualfinancialstatements,anddisclosureoftheinvestmentportfolioforthosefunds.ShouldtheminimumProfessionalLiabilityinsurancelimitrequiredbytheAGENCYasspecifiedaboveexceed$1millionperoccurrenceorthevalueofthecontract,whicheverisgreater,thenjustificationshallbesubmittedtotheFederalHighwayAdministration(FHWA)forapprovaltoincreasetheminimuminsurancelimit.IfFHWAapprovalisobtained,theAGENCYmay,atitsowncost,reimbursetheCONSULTANTfortheadditionalprofessionalliabilityinsurancerequired.Notes:Costofaddedinsurancerequirements:$_____________________________•Includeallcosts,feeincrease,premiums.•ThiscostshallnotbebilledagainstanFHWAfundedproject.•Forfinalcontracts,includethisexhibit.AgreementNumber:WSDOTForm140-089EFExhibitHPage1of1Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 294 of 305 ExhibitIAllegedConsultantDesignErrorProceduresThepurposeofthisexhibitistoestablishaproceduretodetermineifaconsultant’sallegeddesignerrorisofanaturethatexceedstheacceptedstandardofcare.Inaddition,itwillestablishauniformmethodfortheresolutionand/orcostrecoveryproceduresinthoseinstanceswheretheagencybelievesithassufferedsomematerialdamageduetotheallegederrorbytheconsultant.Step1—PotentialConsultantDesignError(s)isIdentifiedbyAgency’sProjectManagerAtthefirstindicationofpotentialconsultantdesignerror(s),thefirststepintheprocessisfortheAgency’sprojectmanagertonotifytheDirectorofPublicWorksorAgencyEngineerregardingthepotentialdesignerror(s).Forfederallyfundedprojects,theRegionLocalProgramsEngineershouldbeinformedandinvolvedintheseprocedures.(Note:TheDirectorofPublicWorksorAgencyEngineermayappointanagencystaffpersonotherthantheprojectmanager,whohasnotbeenasdirectlyinvolvedintheproject,toberesponsiblefortheremainingstepsintheseprocedures.)Step2—ProjectManagerDocumentstheAllegedDesignError(s)Afterdiscussionoftheallegeddesignerror(s)andthemagnitudeoftheallegederror(s),andwiththeDirectorofPublicWorksorAgencyEngineer’sconcurrence,theprojectmanagerobtainsmoredetaileddocumentationthanisnormallyrequiredontheproject.Examplesinclude:alldecisionsanddescriptionsofwork;photographs,recordsoflabor,materialsandequipment.Step3—ContacttheConsultantRegardingtheAllegedDesignError(s)Ifitisdeterminedthatthereisaneedtoproceedfurther,thenextstepintheprocessisfortheprojectmanagertocontacttheconsultantregardingtheallegeddesignerror(s)andthemagnitudeoftheallegederror(s).Theprojectmanagerandotherappropriateagencystaffshouldrepresenttheagencyandtheconsultantshouldberepresentedbytheirprojectmanagerandanypersonnel(includingsub-consultants)deemedappropriatefortheallegeddesignerror(s)issue.Step4—AttempttoResolveAllegedDesignErrorwithConsultantAfterthemeeting(s)withtheconsultanthavebeencompletedregardingtheconsultant’sallegeddesignerror(s),therearethreepossiblescenarios:•Itisdeterminedviamutualagreementthatthereisnotaconsultantdesignerror(s).Ifthisisthecase,thentheprocesswillnotproceedbeyondthispoint.•Itisdeterminedviamutualagreementthataconsultantdesignerror(s)occurred.Ifthisisthecase,thentheDirectorofPublicWorksorAgencyEngineer,ortheirrepresentatives,negotiateasettlementwiththeconsultant.Thesettlementwouldbepaidtotheagencyortheamountwouldbereducedformtheconsultant’sagreementwiththeagencyfortheservicesontheprojectinwhichthedesignerrortookplace.TheagencyistoprovideLP,throughtheRegionLocalProgramsEngineer,asummaryofthesettlementforreviewandtomakeadjustments,ifany,astohowthesettlementaffectsfederalreimbursements.Nofurtheractionisrequired.•Thereisnotamutualagreementregardingtheallegedconsultantdesignerror(s).Theconsultantmayrequestthattheallegeddesignerror(s)issuebeforwardedtotheDirectorofPublicWorksorAgencyEngineerforreview.IftheDirectorofPublicWorksorAgencyEngineer,afterreviewwiththeirlegalcounsel,isnotabletoreachmutualagreementwiththeconsultant,proceedtoStep5.AgreementNumber:WSDOTForm140-089EFExhibitIPage1of2Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 295 of 305 Step5—ForwardDocumenttoHighwaysandLocalProgramsForfederallyfundedprojectsallavailableinformation,includingcosts,shouldbeforwardedthoughtheRegionLocalProgramsEngineertoLPfortheirreviewandconsultationwiththeFWA.LPwillmeetwithrepresentativesoftheagencyandtheconsultanttoreviewtheallegeddesignerror(s),andattempttofindaresolutiontotheissue.Ifnecessary,LPwillalsorequestassistancefromtheAttorneyGeneral’sOfficeforlegalinterpretation.LPwillalsoidentifyhowtheallegederror(s)affectseligibilityofprojectcostsforfederalreimbursement.•Ifmutualagreementisreached,theagencyandconsultantadjustthescopeofworkandcoststoreflecttheagreeduponresolution.LP,inconsultationwithFHWA,willidentifytheamountoffederalparticipationintheagreeduponresolutionoftheissue.•Ifmutualagreementisnotreached,theagencyandconsultantmayseeksettlementbyarbitrationorbylitigation.AgreementNumber;WSDOTForm140-089EFExhibitIPage2of2Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 296 of 305 ExhibitJConsultantClaimProceduresThepurposeofthisexhibitistodescribeaprocedureregardingclaim(s)onaconsultantagreement.Thefollowingproceduresshouldonlybeutilizedonconsultantclaimsgreaterthan$1,000.Iftheconsultant’sclaim(s)areatotalof$1,000orless,itwouldnotbecosteffectivetoproceedthroughtheoutlinedsteps.ItissuggestedthattheDirectorofPublicWorksorAgencyEngineernegotiateafairandreasonablepricefortheconsultant’sclaim(s)thattotal$1,000orless.Thisexhibitwilloutlinetheprocedurestobefollowedbytheconsultantandtheagencytoconsiderapotentialclaimbytheconsultant.Step1—ConsultantFilesaClaimwiththeAgencyProjectManagerIftheconsultantdeterminesthattheywererequestedtoperformadditionalservicesthatwereoutsideoftheagreement’sscopeofwork,theymaybeentitledtoaclaim.ThefirststepthatmustbecompletedistherequestforconsiderationoftheclaimtotheAgency’sprojectmanager.Theconsultant’sclaimmustoutlinethefollowing:•Summationofhoursbyclassificationforeachfirmthatisincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Timeframeoftheadditionalworkthatwasoutsideoftheprojectscope;•Summaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;and•Explanationastowhytheconsultantbelievestheadditionalworkwasoutsideoftheagreementscopeofwork.Step2—ReviewbyAgencyPersonnelRegardingtheConsultant’sClaimforAdditionalCompensationAftertheconsultanthascompletedstep1,thenextstepintheprocessistoforwardtherequesttotheAgency’sprojectmanager.Theprojectmanagerwillreviewtheconsultant’sclaimandwillmeetwiththeDirectorofPublicWorksorAgencyEngineertodetermineiftheAgencyagreeswiththeclaim.IftheFHWAisparticipatingintheproject’sfunding,forwardacopyoftheconsultant’sclaimandtheAgency’srecommendationforfederalparticipationintheclaimtotheWSDOTLocalProgramsthroughtheRegionLocalProgramsEngineer.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtobefromagencyfunds.IftheAgencyprojectmanager,DirectorofPublicWorksorAgencyEngineer,WSDOTLocalPrograms(ifapplicable),andFHWA(ifapplicable)agreewiththeconsultant’sclaim,sendarequestmemo,includingbackupdocumentationtotheconsultanttoeithersupplementtheagreement,orcreateanewagreementfortheclaim.Aftertherequesthasbeenapproved,theAgencyshallwritethesupplementand/ornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.Nofurtheractionisneededregardingtheclaimprocedures.Iftheagencydoesnotagreewiththeconsultant’sclaim,proceedtostep3oftheprocedures.AgreementNumber:WSDOTForm140-089EFExhibitJPage1of2Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 297 of 305 Step3—PreparationofSupportDocumentationRegardingConsultant’sClaim(s)IftheAgencydoesnotagreewiththeconsultant’sclaim,theprojectmanagershallprepareasummaryfortheDirectorofPublicWorksorAgencyEngineerthatincludedthefollowing:•Copyofinformationsuppliedbytheconsultantregardingtheclaim;•Agency’ssummationofhoursbyclassificationforeachfirmthatshouldbeincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Agency’ssummaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;•ExplanationregardingthoseareasinwhichtheAgencydoes/doesnotagreewiththeconsultant’sclaim(s);•Explanationtodescribewhathasbeeninstitutedtoprecludefutureconsultantclaim(s);and•Recommendationstoresolvetheclaim.Step4—DirectorofPublicWorksorAgencyEngineerReviewsConsultantClaimAgencyDocumentationTheDirectorofPublicWorksorAgencyEngineershallreviewandadministrativelyapproveordisapprovetheclaim,ofportionsthereof,whichmayincludegettingAgencyCouncilorCommissionapproval(asappropriatetoagencydisputeresolutionprocedures).Iftheprojectinvolvesfederalparticipation,obtainconcurrencefromWSDOTLocalProgramsandFHWAregardingfinalsettlementoftheclaim.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtobefromagencyfunds.Step5—InformingConsultantofDecisionRegardingtheClaimTheDirectorofPublicWorksorAgencyEngineershallnotify(inwriting)theconsultantoftheirfinaldecisionregardingtheconsultant’sclaim(s).Includethefinaldollaramountoftheacceptedclaim(s)andrationaleutilizedforthedecision.Step6—PreparationofSupplementorNewAgreementfortheConsultant’sClaim(s)Theagencyshallwritethesupplementand/ornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.AgreementNumber:WSDOTForm140-089EFExhibitJPage2of2Revised10/30/20147l. - Transportation Systems Division recommends approval of a consultant Page 298 of 305 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, IN STRONG SUPPORT OF A 2015 TRANSPORTATION REVENUE‐AND‐REFORM PACKAGE. WHEREAS, a healthy transportation system is a critical foundation of our state and local economies and our quality of life, as well as our global position as a leader in aerospace and airplane manufacturing and as the nation’s most trade‐dependent state; and WHEREAS, Washington State’s transportation system is suffering from disrepair, with a backlog of maintenance and preservation needs, and data showing that the hours of congestion and delay on critical freeway corridors such as I‐405 are getting significantly worse. The same 13‐mile Tukwila to Bellevue trip which drivers needed 40 minutes to “reliably” complete on time just a few years ago, now requires 50 minutes, and congestion backlogs along I‐405 can be up to 12.5 miles long, according to the Washington State Department of Transportation’s (WSDOT’s) 2014 Congestion Report; and WHEREAS, failing roads and bridges, congested highway corridors, and bottlenecked interchanges undermine the mobility of vehicles, buses, and freight haulers to move people and goods; and WHEREAS, in early 2012, the Connecting Washington Task Force released a report identifying $50 billion in unfunded transportation needs and recommending an investment of $21 billion in funding during the next 10 years for maintenance, preservation, and strategic investments; and WHEREAS, through the passage of ESSB 5987 and ESSB 5988, the Washington State Senate has approved a 16‐year, $14 billion package that makes a very good down payment on 9a. - Support of the 2015 Transportation Investment Package (See 7.i.)Page 299 of 305 RESOLUTION NO. _______ 2 transportation package investments. The Senate‐approved package also includes eight different reform bills to help ensure the state designs, permits, and builds transportation projects in the most efficient way possible; and WHEREAS, the package provides critical funding for key highway corridor projects throughout the state and, specifically for Renton, most notably a $1.24 billion investment to rebuild the I‐405/State Route 167 interchange and add lane capacity to I‐405 between Renton and Bellevue; and WHEREAS, the transportation package also provides a direct distribution of $375 million over 16 years for Renton and other cities and counties throughout the state to maintain local roadways and transportation systems; and WHEREAS, the package also includes local transportation financing options that will better allow cities and counties to address their backlog of mobility and maintenance needs; and WHEREAS, the transportation package also invests in grant programs vital to cities and counties, including the Transportation Improvement Board (TIB), Freight Mobility Strategic Investment Board (FMSIB), “Complete Streets,” Safe Routes to Schools, and Bicycle‐Pedestrian Safety; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. 9a. - Support of the 2015 Transportation Investment Package (See 7.i.)Page 300 of 305 RESOLUTION NO. _______ 3 SECTION II. The City Council takes an official position in strong support of a comprehensive and balanced transportation investment package, including direct funding, grant funding, and financing options for local governments. SECTION III. The City Council urges that in the refinements to a transportation package by the House, and in House‐Senate negotiations, the Legislature looks to ensure the most expedited construction start time possible for addressing the state’s most congested freeway interchange (I‐405/167) and stretch of freeway (I‐405 Renton to Bellevue). SECTION IV. The City Council urges the Legislature and the Governor to enact and sign into law a 2015 transportation revenue‐and‐reform package. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2015. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2015. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Lawrence J. Warren, City Attorney RES.1667:3/16/15:scr 9a. - Support of the 2015 Transportation Investment Package (See 7.i.)Page 301 of 305 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING AN ASSESSMENT DISTRICT FOR SANITARY SEWER SERVICE FOR PROPERTIES ADJACENT TO SOUTH 132ND STREET, AND ESTABLISHING THE AMOUNT OF THE CHARGE UPON CONNECTION TO THE FACILITIES. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. There is hereby created a Sanitary Sewer Service Special Assessment District for the area served by the South 132nd Street Sewer Extension project in the northwest quadrant of the City of Renton and within King County, which area is more particularly described in Exhibit A attached hereto. A map of the service area is attached as Exhibit B. The recording of this document is to provide notification of potential connection and interest charges. While this connection charge may be paid at any time, the City does not require payment until such time as the parcel is connected to and, thus, benefiting from the sewer facilities. The property may be sold or in any other way change hands without triggering the requirement, by the City, of payment of the charges associated with this district. SECTION II. Persons connecting to the sanitary sewer facilities in this Special Assessment District, and which properties have not been charged or assessed with all costs of the South 132nd Street Sewer Extension as detailed in this ordinance, shall pay, in addition to the payment of the connection permit fee and in addition to the system development charge, a per unit charge for new connections of residential units of eleven 1 9a. - Establishing S. 132nd St. SAD (See 8.a.)Page 302 of 305 ORDINANCE NO. thousand two hundred fifty-four dollars and ninety-two cents ($11,254.92) per dwelling unit. SECTION III. In addition to the aforestated charges, there shall be an interest charge of two point six percent (2.60%) per annum added to the Special Assessment District charge. The interest charge shall accrue for no more than ten (10) years from the date this ordinance becomes effective. Interest charges will be simple interest and not compound interest. SECTION IV. This ordinance is effective upon its passage, approval and thirty (30) days after publication. PASSED BY THE CITY COUNCIL this day of 2015. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1861:2/18/15:scr 2 9a. - Establishing S. 132nd St. SAD (See 8.a.)Page 303 of 305 ORDINANCE NO. EXHIBIT A South 132nd Sewer Extension Special Assessment District Legal Description Lots 1, 2, 3, 4, 5, 6 and 7, Block 19, Earlington Acre Tracts, according to the plat thereof recorded in Volume 15 of Plats, page 84, records of King County, Washington, lying southwesterly of the southwest margin of Renton Avenue, as established by deeds recorded under Recording Numbers 7103190108 and 7103160147; TOGETHER WITH Lots 4 and 5, Block 20, Earlington Acre Tracts, according to the plat thereof, recorded in Volume 15 of Plats, Page 84, records of King County, Washington; AND the North 75.5 feet of the west 80 feet of Lot 7 and the North 152 feet of the east 80 feet of Lot 6 of said Block 20, Earlington Acre Tracts. All situate in the NE quarter of Section 13, Township 23 North, Range 4 East, W.M., in the City of Renton, King County, Washington. 3 9a. - Establishing S. 132nd St. SAD (See 8.a.)Page 304 of 305 ORDINANCE NO. EXHIBIT B i G Q rO7 9 2144800500 2114800488 2144800487 South 132nd Street 2144900582 2144800548 t I 2144800548 2144800535 SOUTH 132ND SEWER EXTENSION SPECIAL ASSESSMENT DISTRICT BOUNDARY Scale I" = 100' 4 9a. - Establishing S. 132nd St. SAD (See 8.a.)Page 305 of 305