HomeMy WebLinkAboutAddendum - 3Executive Services Department
Memorandum
DATE: February 22, 2023
TO: Armondo Pavone, Mayor
CC: Kristi Rowland, Deputy Chief Administrative Officer
FROM: David Lemenager, Application Support Manager
SUBJECT: Software Maintenance Renewal Cityworks
This memo is in lieu of our standard contract template which allows for signature by
both parties.
Attached for your review and signature is Amendment No. 3 to CAG-15-111 with Azteca
Systems, LLC. This Amendment authorizes payment of Quote # Q-24848-1, in the
amount of $77,698.00, for the annual maintenance renewal of Cityworks from
04/13/2023 – 04/12/2024.
The Public Works and Parks departments use this software as their primary asset
management and work order system.
Attached are the following documents:
1.Amendment No. 3 to CAG-15-111 for Quote # Q-24848-1
Approved By: ____________ _________________
Armondo Pavone
Mayor
_____________________________
Date
CAG-15-111, Adden #3-23
03/13/2023
Attest:_____________________________
Jason Seth, City Clerk
Quote Number Q-24848-1
Created Date 2/8/2023
Contact Information
Contact Name: Kevin Trinh Prepared By
Name:
Jenn Miya
Customer: Renton (WA), City of Prepared By
Phone:
(801) 872-9528
Contact
Address:
Renton City Hall - 5th floor
1055 South Grady Way
Renton, WA
980555
Prepared By
Email:
jmiya@cityworks.com
Quote Lines
Product Name Quantity Net Unit Price
AMS ELA Standard 1.00 USD 74,200.00
Service Request API 1.00 USD 3,498.00
Work Order API - Extended 1.00 USD 0.00
Inspection API 1.00 USD 0.00
Pavement Management 1.00 USD 0.00
CCTV Interface for PACP 1.00 USD 0.00
Respond - AMS 1.00 USD 0.00
Mobile Native Apps (iOS/Android) - AMS 1.00 USD 0.00
Storeroom 1.00 USD 0.00
Equipment Checkout 1.00 USD 0.00
Contracts 1.00 USD 0.00
Cityworks for Excel 1.00 USD 0.00
Cityworks Analytics - AMS 1.00 USD 0.00
eURL - AMS 1.00 USD 0.00
Workload - AMS 1.00 USD 0.00
Web Hooks - AMS 1.00 USD 0.00
TOTAL:USD 77,698.00
Notes
Year 1 Dollar Value USD 77,698.00 Year 1 Date Range 4/12/2023 - 4/12/2024
Maintenance Start Date: 4/13/2023 Maintenance End Date: 4/12/2024
Quote Notes:
Price has increased to reflect adjustment from the previous year. This change will take effect on your next
annual renewal.
Terms and Conditions
Payment Terms
Payment due within 30 days
IF YOUR ORGANIZATION REQUIRES A PURCHASE ORDER, PLEASE CONTACT YOUR FINANCE DEPARTMENT TO BEGIN THE APPROVAL
PROCESS TO AVOID PAYMENT DELAYS.
All quotations are valid for ninety-days (90) from the date above, unless otherwise stated in this quotation form. All prices quoted are in
USD, unless specifically provided otherwise, above. These prices and terms are valid only for items purchased for use and delivery for
the Customers listed above.
Unless otherwise referenced, this quotation is for the Cityworks software products referenced above only. Pricing for implementation
services (installation, configuration, training, etc.), or other software applications is provided separately and upon request.
The procurement, installation and administration of the Esri software or any other third-party software utilized in conjunction with
Cityworks will be the responsibility of the Customer.
For “on-prem” installations, the procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks
will be the responsibility of the Customer. Currently, Cityworks supports Oracle and SQL Server. The procurement, installation and
administration of the infrastructure
(hardware and networking) utilized in conjunction with Cityworks will be the responsibility of the Customer.
This quotation and the pricing information herein is confidential and proprietary and may not be copied or released other than for the
express purpose of the current system Software and Product selection and purchase. This information may not be given to outside
parties or used for any other purpose without written consent from Azteca Systems, LLC or unless otherwise specifically permitted by
law. If a “public access” or similar request is made, Customer, shall notify Azteca Systems, prior to any disclosure.
Software Licensing
All Azteca Systems software offered in this quotation are commercial off-the-shelf (COTS) software developed at private expense, and
is subject to the terms and conditions of the signed “Cityworks Software License and Maintenance Agreement” ("Agreement") and any
and all addendums or amendments thereto. A fully executed copy of the Agreement and any addendum(s) is required before delivery
and installation and usage of the software is subject to the terms of the current license agreement.
The terms and conditions of the executed Cityworks Software License Agreement apply to this Quote unless otherwise specifically
stated herein. Any additional or conflicting terms set forth in any purchase orders, invoices, or other standard form documents
exchanged during the ordering process, other than product descriptions, quantities, pricing, and dates are void and of no effect.
Delivery method is by way of download through Azteca Systems, LLC. customer support web portal.
Taxes
Prices quoted do not include any applicable state, sales, local, or use taxes unless so stated. In preparing your budget and/or Purchase
Order, please allow for any applicable taxes, including, sales, state, local or use taxes as necessary. Azteca Systems reserves the
right to collect any applicable sales, use or other taxes tax assessed by or as required by law. Azteca Systems reserves the right to
add any applicable tax to the invoice, unless proof with the order is shown that your organization or entity is tax exempt or if it pays any
applicable tax directly.
International Customers
These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the
ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country
or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into
other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations.
Your signature indicates your acceptance of this Quote, and that you have read and accepted the Terms and Conditions
set forth above.
Accepted by:
Title
______/_____/_____
Date
Azteca Systems, LLC - Cityworks | 11075 South State Street Suite 24, Sandy, UT 84070 | Corporate Main 801-523-2751 | Corporate Fax 801-523-3734
Mayor
03 06 2023
- City of Renton