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Home My WebLink AboutREGULAR COUNCIL - 03 Aug 2015 - Agenda - Pdf AGENDA City Council Regular Meeting 7:00 PM - Monday, August 3, 2015 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATIONS a) National Night Out 2015 - August 4, 2015 b) Farmers Market Week - August 3-9, 2015 c) Renton Municipal Arts Commission Month- August 2015 4. PUBLIC HEARING a) Street vacation petition for an alley adjoining 555 SW Grady Way between Seneca Ave SW & Lind Ave. SW: Petitioner - Walker (VAC-15-002) 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed five minutes.  The first comment period is limited to 30 minutes.  The second comment period, later on the agenda, is unlimited in duration.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council meeting minutes of 7/13/2015 b) Mayor Law appoints Charles D. Seil to the Planning Commission for a three-year term expiring 6/30/2018. Refer to Community Services Committee c) City Attorney department requests authorization to create and fill an additional Legal Assistant position at Salary Grade a07. The budget adjustment will be incorporated into the 2015-2016 Mid-Biennial Budget Adjustment. Refer to Finance Committee d) City Clerk submits a court case filed by Dennis Woods, CRT-15-005, represented by Gourley Law Group, vs. the City of Renton, et al. Refer to City Attorney and Insurance Services e) City Clerk submits quarterly contract list for period 4/1/2015 through 6/30/2015, and expiration report of agreements expiring 7/1/2015 to 12/31/2015. None; Information Only f) City Clerk reports the official population of the City of Renton as of 4/1/2015 to be 98,470, ranking eighth in the State by population size, as calculated by the State of Washington Office of Financial Management. None; Information Only g) Community and Economic Development Department requests authorization to re-class the Plan Reviewer position (salary grade a23) to a Civil Engineer II position (a25). Refer to Finance Committee h) Community Services Department requests approval to waive the ball field rental and light use fees in the amount of $250 for the CryOut! Voices of the Youth Event on 8/29/2015. Council Concur i) Community Services recommends approval of a lease amendment, extending the lease term to ten years (exp. 12/31/2025), with Puget Sound Access (PSA) for the use of Carco Theatre. Revenue generated is $2,500 a month. Refer to Finance Committee j) Community Services Department requests authorization to reclass the vacant position of Facility Supervisor (salary grade a21) to Facility Manager (m28). Refer to Finance Committee k) Executive Department requests authorization to adjust the 2015-2016 Biennial Budget by $75,055 to allow for re-organizational changes within the department. Council Concur l) Public Works Administration requests authorization to enter into a Memorandum of Understanding with PSE (Puget Sound Energy)/Intolight to convert the current street lights into LED energy efficient lights; and to submit a Business Lighting Incentive Program application to PSE with the intent to offset the cost of this project by $185,581. Refer to Transportation (Aviation) Committee m) Transportation Systems Division requests authorization to hire a Civil Engineer III at Step E of salary grade a28. Refer to Finance Committee n) Transportation Systems Division recommends approval of Supplemental Agreement No. 2 to CAG-14-146, with KPG, Inc., in the amount of $155,534.16 to complete the design and permitting effort for the Downtown Circulation Project - Phase I. Refer to Transportation (Aviation) Committee o) Transportation Systems Division recommends approval of the professional services agreement with OTAK, Inc. in the amount of $301,891 to perform surveying and 30% preliminary engineering and right-of-way mapping for the Lake Washington Loop Trail project. Refer to Transportation (Aviation) Committee 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers; 2015 Second Quarter Biennial Budget Amendment* 9. RESOLUTIONS AND ORDINANCES Ordinance for first reading: a) 2015 Second Quarter Biennial Budget Amendment 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. AUDIENCE COMMENTS 12. EXECUTIVE SESSION Potential Property Acquisition - RCW 42.30.110(1)(b) - approximately 20 minutes. 13. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Monday, August 3, 2015 6:00 p.m. - Municipal Arts Commission 50th Anniversary Reception - 7th Floor Conferencing Center 6:30 p.m. - SCORE Update - Council Chambers Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 All meetings are wheelchair accessible (ADA Compliant) To view Council Meetings online, please visit rentonwa.gov/councilmeetings DenisLawMayorWhereas,theNationalAssociationofTownWatch(NATW)issponsoringauniquenationwidecrime,drug,andviolencepreventionprogramonAugust4,2015,entitled“NationalNightOut;”andV Whereas,the32ndAnnualNationalNightOutprovidesauniqueopportunityfortheCityofRentontojoinforceswiththousandsofothercommUnitiesacrossthecountryinpromotingcooperativepolicecommunitycrimepreventionefforts;andWhereas,theCityofRentonplaysavitalroleinassistingtheRentonPoliceDepartmentthroughjointcrime,drug,andviolencepreventioneffortsinthecommunityandissupportingNationalNightOutlocally;andV VWhereas,itisessentialthatallcitizensoftheCityofRentonbeawareoftheimportanceofcrimepreventionprogramsandtheimpacttheirparticipationcanhaveonreducingcrime,drugs,andviolenceintheircommunity;andWhereas,police-communitypartnerships,neighborhoodsafety,awarenessandcooperationareimportantthemesoftheNationalNightOutprogram;andWhereas,NationalNightOutisagreatwayforresidentstomeetandsocializewiththeirneighbors,whichbuildscommunityandstrengthensneighborhoodbonds;Wow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimAugust4,2015,tobe:WationatWijIitOut2015intheCityofRenton,andIencourageallcitizenstohelp“GiveCrime&DrugsaGoingAwayParty”byparticipatingina32ndAnnualNationalNightOutevent.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis3rddayofAugust,2015.DenisLaw,MayorV CityofRenton,WashingtonRentonCityHall•1055SouthGradyWay•Renton,Washington98057•rentonwa.govV Mayor’sOfficeProctamationVAGENDA ITEM #3. a) DenisLawMayor‘Whereas,Washington’sfarmersmakeanessentialcontributiontoourlocalcommunitiesandtothewell-beingofourcitizens;andWhereas,theRentonFarmersMarketatthePiazzaiscelebratingitsfourteenthyearofoperation,openeachTuesdayuntilSeptember29from3:00to7:00p.m.inRenton’sbeautiful,downtownPiazzaPark;andWhereas,theFarmersMarket.programinRentonisdedicatedtosupportingWashington’sfamilyfarmsandtoprovidingopportunitiesforthecitizensofRentonandsurroundingcommunitiestomeetlocalproducersandgainaccesstothebountyofWashington-grownproductsinalltheirdiversity,freshfromthefamilyfarm;and‘Whereas,thefarmersmarketsatthePiazzaandValleyMedicalCenterbenefitlocalbusinessesandcontributetoeconomicvitalitybyattractingthousandsofpotentialpatronseachweek;andWhereas,thefarmersmarketsbenefitthoseinneedbyprovidingdonationstothelocalfoodbank;andWhereas,thecongenialatmosphereofthefarmersmarketsinRentonappealtocitizensofallagesandethnicbackgrounds,createapositivesocialexperience,andprovidenutritionalandeconomicbenefits;Wbw,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimtheweekofAugust3-9,2015,tobe:cFarmersMarkçtWeek’intheCityofRenton,andIurgeallcitizenstojoinmeinrecognizingthemanybenefitsofourlocal,farmersmarket.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis3rddayofAugust,2015.DenisLaw,MayorCityofRenton,WashingtonI(çMayor’sOfficeProctamationRentonCityHall•1055SouthGradyWay•Renton,Washington98057•rentonwa.govAGENDA ITEM #3. b) DenisLawWhereas,opportunitiesaboundforartsandcultureinRentonthroughitsspiritofcommunityinvolvementandpartnerships,itscreativebusinesses,andthestrongcharacterofthepeoplethatshapeRenton’sfutureasanartscenter;andWhereas,Rentonaspirestobeacenterforartsandculturewheretraditionalandcontemporaryartsthriveandcreativeindustriesarecultivated;andWhereas,theartsareanincreasinglyimportantpartofRenton’sfutureasRentongrowsandevolvestobea21stcenturyurbancenter;andWhereas,Renton’seconomyisknowledge-basedandreliesoncreativeworkerswhowanttoliveinacommunitythatoffersdiverseartsexperiences;andWhereas,Rentonishometoliveandfilmtheaters,danceandmusicstudios,visualarts,performingarts,filmmaking,literaryartsandamultitudeofcommunityartsevents;andWhereas,theCityofRentonstrivestoimplementanadoptedArtsandCultureMasterPlanthatstrengthensthestrongnexusbetweentheartsandtheattributesthatmakeavibrantcommunity;andWhereas,thefoundationforfurtheringtheartsinRentonistheRentonMunicipalArtsCommission;andWhereas,theRentonMunicipalArtsCommissionwasestablishedfiftyyearsago,inAugust1965;Wow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimAugust2015tobeRenton7VLuniciatArtsCommissionUVlontñintheCityofRenton,andIencourageallcitizenstojoinmeinthisspecialobservance.InwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheofRentontobeaffixedthis3rddayofAugust,2015.J17DenisLaw,Mayor•CityofRenton,WashingtonProctamationMayor’sOfficeRentonCityHall•1055SouthGradyWay•Renton,Washington98057•rentonwa.govAGENDA ITEM #3. c) c:\users\mgregor\appdata\local\microsoft\windows\temporary internet files\content.outlook\3f0rcjsd\ced memo to council committee cc mayor.doc DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: July 30, 2015 TO: Randy Corman, Committee Chair Members of Planning and Development Committee CC: Denis Law, Mayor Members of Renton City Council Jay Covington, Chief Administrative Officer FROM: Chip Vincent, CED Administrator STAFF CONTACT: Jill Ding, Senior Planner (ext. 6598) SUBJECT: Proposed Vacation, VAC-15-002; Alley abutting Walker’s Renton Subaru at 555 SW Grady Way between Seneca Avenue SW and Lind Avenue SW ISSUE: Does Council wish to approve Dale Walker’s (of D & C Investments, LLC) vacation petition VAC-15-002 (as shown on the attached map) to vacate the alley abutting Walker’s Renton Subaru at 555 SW Grady Way between Seneca Avenue SW and Lind Avenue SW? RECOMMENDATION: Approve the request to vacate a portion of right-of-way subject to the following conditions:  The petitioner shall provide satisfactory proof that utilities have received, and are satisfied with, any easements that are necessary to expand/protect their facilities in the requested vacation area.  The existing storm system within the alley will revert to being a private storm system that the property owner will be responsible for future maintenance and repair of. BACKGROUND SUMMARY: A vacation petition was received on May 6, 2015, from Dale Walker of D & C Investments, LLC. City Code requires that more than two-thirds (2/3) of the owners AGENDA ITEM #4. a) Walker Vacation Request VAC-15-002 Page 2 of 4 July 30, 2015 c:\users\mgregor\appdata\local\microsoft\windows\temporary internet files\content.outlook\3f0rcjsd\ced memo to council committee cc mayor.doc whose property abuts the right-of-way to be vacated must sign the petition. One- hundred percent (100%) of the abutting property owners have signed this petition. The portion of right-of-way included in this petition was dedicated in C.D. Hillman’s Earlington Gardens No. 1 Addition on April 16, 1909. There is a City-owned sewer main and storm system in the area of this vacation petition. The City’s Water Utility has requested that an easement be recorded over the entire alley vacation area for future water line extension. The City’s Wastewater Utility has requested an easement over the alley to own, operate, and maintain the existing 12 inch sewer main located within the full length of the alley. The City’s Surface Water Utility has requested that the existing public storm system within the alley revert to a private storm system that the property owner will be responsible for future maintenance and repair of. The petitioner plans to use the requested vacation area to secure their property after hours, protect their vehicle inventory, and stop the undesired use of the parking lot as an unregulated through block vehicular short cut. The project site is located within Auto Mall Area A (per RMC 4-3-040B.1). In accordance with RMC 9-14-5D All street vacation fees and compensation for right-of-way may be waived by the City Council for developing properties in Auto Mall Improvement Area A (that area bounded by Grady Way South, Rainier Avenue South, I-405, and Lind Avenue South) when: 1. The properties are designated to be vacated on the Auto Mall Improvement Plan Map (Resolution No. 3182); 2. The application for street vacation conforms to RMC 9-14-10, Administrative Procedure For Right-Of-Way Vacations; and 3. The uses proposed conform to RMC 4-2-060, Zoning Use Table. The subject property is designate on the Auto Mall Improvement Plan Map, the application for the alley vacation conforms to RMC 9-14-10, and the use of an auto dealership on the property conforms to RMC 4-2-060. Therefore, the proposed vacation is eligible for the fee waivers by the City Council. RESEARCH/SURVEY: The current proposed street vacation request was circulated to various City departments and outside agencies for comments. AGENDA ITEM #4. a) Walker Vacation Request VAC-15-002 Page 3 of 4 July 30, 2015 c:\users\mgregor\appdata\local\microsoft\windows\temporary internet files\content.outlook\3f0rcjsd\ced memo to council committee cc mayor.doc Internal Review The following City departments had no objection to the proposed right-of-way vacation:  Public Works Department/Maintenance Division  Fire Department  Police Department  Public Works Department/Transportation Systems Division  Community Services  Community and Economic Development The following City department had no objection to the proposed right-of-way vacation, provided an easement was retained:  Public Works Department/Water Utility  Public Works Department/Wastewater Utility The following City department had no objection to the proposed right-of-way vacation, provided the existing storm system within the alley reverted to a private storm system:  Public Works Department/Surface Water Utility Outside Agency Notification The following outside agencies were notified about the proposed vacation:  Puget Sound Energy (PSE)  Century Link (previously QUEST)  Comcast  Electric Lightwave The status of the outside agency comments are as follows:  Comcast indicated that they have no facilities in the requested vacation area and have indicated that no easements are needed.  PSE, Century Link, and Electric Lightwave have not responded to the City’s request for comments and thus have shown no interest in the proposed vacation. CONCLUSION: A survey of various City departments and outside agencies was conducted by staff. The City’s Water and Wastewater Utilities have requested an easement over the entire vacation area for future water line extension. The City’s Surface Water Utility has requested that the existing storm system within the alley revert to a private storm AGENDA ITEM #4. a) Walker Vacation Request VAC-15-002 Page 4 of 4 July 30, 2015 c:\users\mgregor\appdata\local\microsoft\windows\temporary internet files\content.outlook\3f0rcjsd\ced memo to council committee cc mayor.doc system to be owned and maintained by the property owner. Staff recommends vacating the requested portion of right-of-way subject to the recording of a utility easement, for maintenance of the existing sewer line and for future water line extension, over the entire area to be vacated. In addition, staff recommends that the storm system within the alley revert to a private storm system that the property owner will be responsible for the future maintenance and repair of. Attachment cc: Jennifer Henning, Planning Director Vanessa Dolbee, Current Planning Manager AGENDA ITEM #4. a) 1,128 94 WGS_1984_Web_Mercator_Auxiliary_Sphere Walker Vacation VAC15-002 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION Notes None Legend 64 0 32 64 Feet Information Technology - GIS RentonMapSupport@Rentonwa.gov 07/01/2015 City and County Boundary Other City of Renton Addresses Parcels 1st Floor 1st Floor 2nd Floor 1st Floor Other Buildings Buildings Zoning RC-Resource Conservation R1-Residential 1 du/ac R4-Residential 4 du/ac R6-Residential - 6 DU/AC R8-Residential 8 du/ac R10-Residential 10 du/ac R14-Residential 14 du/ac RMF-Residential Multi-Family RMH-Residential Manufactured Homes CN-Commercial Neighborhood CV-Center Village CA-Commercial Arterial UC-Urban Center CD-Center Downtown COR-Commercial Office/Residential CO-Commercial Office IL-Industrial - Light IM-Industrial - Medium IH-Industrial - Heavy Overlay Districts Auto Mall A Auto Mall B Employment Area Valley City Center Sign Regulation Area Urban Design District A Urban Design District B Urban Design District C Urban Design District D Development Districts AGENDA ITEM #4. a) July 13, 2015 REGULAR COUNCIL MEETING MINUTES 1 MINUTES City Council Regular Meeting 7:00 PM - Monday, July 13, 2015 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ed Prince, Council President Ruth Pérez Don Persson Marcie Palmer Greg Taylor Councilmembers Absent: Randy Corman Armondo Pavone MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL EXCUSE ABSENT COUNCILMEMBERS RANDY CORMAN AND ARMANDO PAVONE. CARRIED. ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Jay Covington, Chief Administrative Officer Alex Tuttle, Senior Assistant City Attorney Jason Seth, City Clerk Nancy Carlson, Human Resources & Risk Management Administrator Chip Vincent, Community & Economic Development Administrator Gregg Zimmerman, Public Works Administrator Jennifer Henning, Planning Director Kelly Beymer, Parks & Golf Course Director Deputy Chief Erik Wallgren, Fire & Emergency Services Department Chief Kevin Milosevich, Police Department Commander Charles Karlewicz, Police Department AGENDA ITEM #7. a) July 13, 2015 REGULAR COUNCIL MEETING MINUTES 2 SPECIAL PRESENTATION Valley Communications Center Executive Director Lora Ueland provided a presentation updating Council on the following facts about the Valley Communications Center: Cities serviced: Auburn, Federal Way, Renton, Kent and Tukwila. The Valley Communications Organizational Chart. Recent awards received. The Valley Communications mission statement and a description of the work accomplished. Statistics regarding annual calls. Plans for the future of the agency. ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. Items noted were: Rodarte Construction, Inc. started construction of the Riverview Park bridge replacement on July 8th. The fifty-plus-year-old bridge was removed last summer, and will be replaced with a safer, aluminum bridge. A grand opening celebration is scheduled for Sept. 18, 2015. Replacement of the original 33-year-old concrete tile pavers by Kidd Valley Restaurant and the North Shelter at Gene Coulon Memorial Beach Park started on July 13th. The walkway behind Kidd Valley down to Ivar’s will be reconfigured to meet current ADA code. Access to the two restaurants and the restrooms will be open at all times. Parking will be limited. Work will be complete in early October. July 29th through Aug. 19th, a series of free Financial Literacy classes, using YWCA’s Money Matters curriculum, will be offered on Wednesdays from 11:00 a.m. to 2:00 p.m. at CityView Church, 255 Hardie Ave SW. These classes are sponsored by the City of Renton, First Savings Bank, YWCA and The Salvation Army, and will cover banking, budgeting, credit and much more. Classes are open to both men and women. There will be free childcare, food, and bus passes, plus participants may be eligible to receive up to $50 for completing the class. Preventative street maintenance, traffic impact projects, and road closures will continue to happen throughout the city. Parks & Golf Course Director Kelly Beymer clarified the reasons why item 6.e. (see below) is being presented to Council on the Consent Agenda this evening, and ways that the ordinance amendment would benefit the City. Chief Milosevich further explained what measures will be taken to ensure the public is sufficiently educated about the amendment, if it is passed. Additionally, Mayor Law thanked City employees from the Police Department, Community Services Department, and the Public Works Department for helping organize and manage the 25th Annual Return to Renton Car Show that happened over the weekend. He further explained that the money raised that day is contributed to youth scholarships managed through the police department. CONSENT AGENDA Items listed on the consent agenda were adopted with one motion which, following the listing. At the request of Councilmember Persson, Consent Agenda items 6.e. & 6.f. were pulled for separate consideration. AGENDA ITEM #7. a) July 13, 2015 REGULAR COUNCIL MEETING MINUTES 3 a)Approval of Council meeting minutes of 7/6/2015. Council Concur. b)City Clerk submitted petition for street vacation of an alley adjoining 555 SW Grady Way between Seneca Ave SW & Lind Ave SW; petitioner Dale Walker (VAC-15-002). (See below for resolution) Set public hearing on 8/3/2015; Refer to Administration. c)Community & Economic Development Department requested authorization to hire a Mapping Supervisor at Step E of Grade a29 salary scale. Council Concur. d)Community & Economic Development Department recommended adoption of an ordinance granting a 10-year franchise agreement with Astound Broadband, LLC to provide high-speed internet and telephone services in the City of Renton. (See below for ordinance) Council Concur. g)Community Services Department recommended adopting an ordinance to amend the existing Park Rules and Regulations. (See below for ordinance) Council Concur. h)Finance Department recommended approval of the 2015 second quarter 2015/2016 Biennial Budget amendments, increasing appropriations by $16,865,306, with the total amended budget to be $569,702,499 for the biennium. Refer to Finance Committee. MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA MINUS ITEMS 6.E. and 6.F.CARRIED. ITEMS 6.E. & 6.F. - SEPARATE CONSIDERATION e)Community Services Department recommended approval of a 63.5 month lease with Attorney and Notary Supply of Washington, Inc. for use of Suite 400 at the 200 Mill Building. Revenue generated is $171,112.36 over the duration of the lease. Refer to Finance Committee. Council Concur. f)Community Services Department recommended adopting a resolution to authorize acceptance of grant funding in the amount of $174,000 from King County; execute Amendment K to the related Interlocal Cooperation Agreement for Open Space Acquisition Projects; and reallocate grant funds to the 2007 King County Proposition 2 Levy Fund. Refer to Finance Committee. (See below for resolution) Council Concur. MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA ITEMS 6.E.& 6.F. AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a)Community Services Committee Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the requested $500 fee waiver for the boat launch and picnic shelter fees at Gene Coulon Memorial Beach Park on September 19, 2015, during the 2015 Take a Warrior Fishing event sponsored by the C.A.S.T. for Kids Foundation. MOVED BY PÉREZ, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #7. a) July 13, 2015 REGULAR COUNCIL MEETING MINUTES 4 b)Community Services Committee Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the requested $500 fee waiver for the boat launch and picnic shelter fees at Gene Coulon Memorial Beach Park on September 12, 2015, during the 2015 Special Populations Children’s Fishing Event sponsored by the C.A.S.T. for Kids Foundation. MOVED BY PÉREZ, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. RESOLUTIONS AND ORDINANCES Resolution: a)Resolution No. 4257: A resolution was read authorizing the Mayor and City Clerk to execute an amendment to the Conservation Futures Cooperation Agreement between the City of Renton and King County by including $174,000 allocation for the acquisition of two open space parcels in the May Creek Greenway. MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. b)Resolution No. 4258: A resolution was read setting a hearing date of August 3, 2015 to vacate an alley adjoining 555 SW Grady Way between Seneca Ave. SE and Lind Ave. SW (Dale Walker of D&C Investments, LLC, petitioner; VAC-15-002). MOVED BY PERSSON, SECONDED BY PALMER, COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Ordinances for first reading and advancement to second and final reading: c)Ordinance No. 5762: An ordinance was read amending Section 2-9-8 of Chapter 9, Parks Commission, of Title II (Boards And Commissions), and Sections 6-14-9 and 6-14-22 of Chapter 14, Littering, of Title VI (Police Regulations) of the Renton Municipal Code, modifying the park rules and regulations by amending the regulations related to littering in parks; adding two new Subsections 2-9-8.B.16, “Urinating In Public”, making urinating and defecating in a public place or in public view a criminal violation, and 2-9-8.C.18 “Smoking,” making smoking within Piazza Park, Gateway Park, Big 5 lot, and north side of the Renton Pavilion Event Center a civil violation; and removing conflicting language from RMC 6-14-9, and amending language in RMC 6-14-22. MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADVANCE THE ORDINANCE TO SECOND AND FINAL READING. CARRIED. Following the second and final reading of Ordinance No. 5762, it was MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. d)Ordinance No. 5763: granting unto Astound Broadband, LLC, d/b/a Wave, authorized to do business within the State of Washington, its affiliates, successors and assigns, the right, privilege, and authority to install communications facilities, specifically fiber optic cable and related appurtenances, under, along, over, below, through and across the streets, avenues and alleys of the City of Renton within the public right-of-way of Renton. MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL ADVANCE THE ORDINANCE TO SECOND AND FINAL READING. CARRIED. AGENDA ITEM #7. a) July 13, 2015 REGULAR COUNCIL MEETING MINUTES 5 Following the second and final reading of Ordinance No. 5763, it was MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS See attached Council Committee meeting calendar. EXECUTIVE SESSION & ADJOURNMENT MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL RECESS INTO EXECUTIVE SESSION FOR APPROXIMATELY 40 MINUTES TO DISCUSS LABOR NEGOTIATIONS - RCW 42.30.140(4)(b) AND POTENTIAL PROPERTY ACQUISITION - RCW 42.30.110(1)(b) WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. TIME 7:42 P.M. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 8:09 p.m. Jason A. Seth, CMC, City Clerk Megan Gregor, Recorder Monday, July 13, 2015 AGENDA ITEM #7. a) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Appointment to Planning Commission RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Executive STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Mayor Law appoints Mr. Charles D. Seil to the Planning Commission for a term that expires 6/30/18. EXHIBITS: A. Memo to Mayor B. Charles Seil Planning Commission Application STAFF RECOMMENDATION: Confirm Mayor Law's appointment of Charles Seil to the Planning Commission. AGENDA ITEM #7. b) DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT M E M 0 R A N D U M JULI52O5 MAYORS OFFiCE DATE:July 15,2015 TO:Denis Law,Mayor D t_ j1 FROM:C.E.“Chip”Vincent,CED Administrator L_-’ SUBJEcT:Appointment of Charles Sell to the Planning Commission The Planning Commission currently has one vacancy requiring appointment.Nancy Osborn served her term which expired on June 30,2015 and was not reappointed. Commission Chair Kevin Poole,Senior Planner Angie Mathias,and I met with Charles Seil.Mr.Sell is a resident of Benson Hill and has shown a broad interest in the future of the Renton community.He has participated in many efforts to further the City of Renton,including being the Cascade Neighborhood Association President,a graduate of the Renton Academy of City Services,and a member of the 2015-2016 Citizens Budget Advisory Committee.Mr.Sell is supportive of the City’s Business Plan Goals and is interested in becoming more involved in citizen activities to further those goals.His application is attached. Staff recommends appointment of Charles Seil to the seat vacated by Nancy Osborn. h:\ced\planning\planning commission\appointments\2015\seiI appointment.doc AGENDA ITEM #7. b) Heather Ulit From:April Alexander Sent:Tuesday,May 26,2015 9:02 AM To:Chip Vincent;Angie Mathias;Heather Ulit Subject:Planning Commission application:Chuck Seil Attachments:Scan from_Mayor-Office-1.pdf Application below and acknowledgement letter from Mayor attached...april From:[mailto:cdseul@hotmail.comj Sent:Friday,May 22,2015 11:59 AM To:April Alexander Cc:cJlfotrnafl.com Subject:Application for boards,commissions,or committees. The following registration was submitted via the City of Renton website: Data from form “Application for Boards,commissions,or committees”was received on 5/22/20 15 11:58:32 AM. Boards,commissions,committees [Field Value [BoardsCommissionsCommittees Planning Commission* [address 11516 SE l73rdSt [City,State,Zip Renton,WA,98055 [Applicant’s email çjlIjailcom [Applicant’s phone 425-988-4421 [Applicant’s alternate phone [Renton Resident?true [If so,since when 2008 annexation [Former Residence Unincorporated King County [Educational Background AA in architectural drafting. Occupation Retired ationBackground warehous eman,warehouse Management software Engineer I Retired Associated Grocers Inc.Retired Intek IntegrationsEmployerTechnologies. 1 AGENDA ITEM #7. b) Field Value Cascade Neighborhood Association President,Gainsborough Commons HOA board member 25 years,Renton Graffiti Abatement Community Activities and newly formed volunteer position getting out the posters and literature to businesses for up and coming Renton events including Parks and Recs and KCLS I want to help with the process of sensible growth within the Reasons city of Renton.Great things are happening in this city now and I want to be involved with the future. Can attend day meetings true j Can attend night meetings true Email “Apptication for boards,commissions,or committees.”originally sent to ana1exanderrentonwa.gov from cdsei1(hotmailcom on 5/22/2015 11:58:32 AM.The following were also sent a copy:cdseihhotmail.corn. 2 AGENDA ITEM #7. b) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Request to create and fill a new Legal Assistant position RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: City Attorney STAFF CONTACT: Larry Warren, City Attorney EXT.: 6484 FISCAL IMPACT: Expenditure Required: $ 98,500 Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: In creating a Criminal Paralegal position in 2014, it was hoped that a Legal Assistant position could be eliminated. That has not proven to be possible. Despite the use of technology and application of the LEAN process, the demands on the Legal Assistant positions cannot be met without diverting the Paralegal from her duties to assist the Legal Assistants. This is partially due to the recently added responsibility of Prosecution to do pre-filing review of cases to ensure that they are complete and ready for filing and review and reduction of qualifying Driving While License Suspended 3 (DWLS3) cases to avoid assignment of the cases to the Public Defenders. But this has resulted in a shortened time line for the Legal Assistants to acquire the information for pre-filing review. The Legal Assistants still have the normal work load of preparing case files for the prosecutors for trial and providing discovery for defense attorneys. The lack of sufficient Legal Assistants has diverted the Criminal Paralegal from her primary job responsibilities of supporting the Domestic Violence prosecutor, supporting defense of appeals from municipal court, assisting in property forfeitures cases and serving as backup to the Civil Paralegal during vacations, sick days and extraordinary high work demands. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Create and fill an additional Legal Assistant position for Prosecution. The budget adjustment will be incorporated into the 2015 – 2016 Mid-Biennial Budget Adjustment. AGENDA ITEM #7. c) CITY ATTORNEY DEPARTMENT M E M O R A N D U M DATE: July 21,2015 TO: Ed Prince, Council President Members of the Renton City Council VIA: Denis Law, Mayor FROM: Larry Warren, City Attorney (x 6484) SUBJECT: Request to create and fill a new Legal Assistant position ISSUE: Should the City Council approve a request to create and fill a new Legal Assistant position and approve the associated budget increase to the City Attorney Department’s 2015 – 2016 Mid‐Biennial Budget Adjustment? RECOMMENDATION: Approve the request to create a new Legal Assistant position and approve the associated budget increase to the City Attorney Department’s 2015 – 2016 Mid‐Biennial Budget Adjustment, so the position can be filled at the start of 2016. BACKGROUND SUMMARY: In 2014 Council approved the conversion of a Legal Assistant position to a Paralegal position, but did not back fill the vacant Legal Assistant position. At the same time, the Council approved a new full time Prosecuting Attorney to focus on Domestic Violence. It has become apparent that the City Attorney Department requires the services of another Legal Assistant position. Despite concentrated efforts to employ LEAN principles throughout our processes and utilize available technology such as Laser Fiche, O Court, and MSP‐LawBase importation, it has become apparent that it is necessary to add a Legal Assistant position to our support staff. To maintain the work flow necessary to meet the court dates set on citations our staff must be able to obtain records from both local and many distant governmental agencies. They must be able to then provide; on a timely basis, all information connected with any given case to the attorney of record for the defendant. In addition, this information must be collected well before hearings are held so that the prosecutors have all relevant information to negotiate possible plea deals on cases. This information collection and distribution is the most time sensitive aspect of prosecution with case dismissals the ultimate result of inadequate performance. AGENDA ITEM #7. c) Ed Prince, Council President Renton City Council Members Page 2 of 3 July 21, 2015 The Judge has asked for a probable cause statement on all filed cases. This requires the support staff to review the various reports, excerpt them, draft the probable cause statement and have it reviewed by the responsible attorney. The Prosecution team has also taken on the responsibility of pre‐filing review of cases and early reduction of charges, particularly of Driving while License Suspended 3, to limit the number of cases being assigned to the Public Defender This not only helps to ensure that the case load of the Public Defender meets Supreme Court guidelines but also assists to keep the cost of Public Defense from escalating. This early review places time demands on the Legal Assistants. Because of the clerical work necessary to gather, organize and disperse all of the information essential to trial preparation, the criminal Paralegal has been largely required to do Legal Assistant work rather than the expected Paralegal work. Consequently, she has not been able to provide the anticipated support to the DV prosecutor, handle appeals from municipal court to superior court and prepare the cases for property forfeitures for drug cases. The criminal Paralegal is primarily doing the work of a Legal Assistant rather than her assigned duties. The Administrative Assistant has also been required to perform some clerical duties in order for the Legal Assistants to timely do all of their work. Additionally, the police department is 25 officers short of full staffing and has a number of officers at the academy at this time. Once all of these positions are filled and those officers graduate and complete their field training, there will be substantially more tickets and citations that will come to our office to be processed. The demand on the Legal Assistants is only going to increase in intensity as more and more officers “hit the streets” when their training is complete. A third Legal Assistant position will enable our department to (1) better manage the work load of the department; (2) keep the Domestic Violence as a separate team approach as the Mayor has requested; (3) help supervisory staff with back‐up coverage during vacations, sick leave and other times when an employee is away from work; (4) give some relief to the civil Paralegal; and (5) allow staff to have the ability to help prosecutors or other attorneys in the office with special projects that may need to be done. The creation of a new Legal Assistant position will require an increase in the City Attorney Department’s 2015 – 2016 Mid‐Biennial Budget Adjustment in the sum of $98,500 for salaries, benefits and technical needs of a new employee. AGENDA ITEM #7. c) Ed Prince, Council President Renton City Council Members Page 3 of 3 July 21, 2015 Therefore, for the above reasons, it is our recommendation that the Council approve the City Attorney Department’s request to create a new Legal Assistant position and approve the associated increase to the City Attorney Department’s 2015 – 2016 Mid‐ Biennial Budget Adjustment in the amount of $98,500, so that the position may be filled at the start of 2016. AGENDA ITEM #7. c) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: COURT CASE: Dennis Woods v. City of Renton, et al.; CRT-15-005 RECOMMENDED ACTION: Refer to City Attorney and Insurance Services DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: 7/8/2015 - Summons filed by Dennis Woods, represented by Gourley Law Group vs. the City of Renton, et al. EXHIBITS: A. Summons & Complaint STAFF RECOMMENDATION: N/A AGENDA ITEM #7. d) CITYOFRENTONJUL082015RECEIVEDCITYCLERK’SOFFICE2t)C4t(L)LA[t1f1JUNGCOUNTYSUPERIORCOURTSiATEOFWASmNGTON8No;152160729KNTtoPlaintiff,11V.SUMMONS12INACWThACTION13SANDRAK.CADWELLaudTIMOTHYD.CADWELL,husbandandwife,WELLS14FARGOBANK,N.A.,acorporation,INTERNALREVENUESERVICE,afederalagency,CITYOfRENTON,amunicipality,andDEPARTMENTOFSOCIALANDHEALTHSERVICESFINANCIAL16SERVICESADMTh[ISTRATION,a17Washingtonstateagency,18Defendants.192021STATEOfWASHINGTON,TO:22SANDRAK.CADWELLandTIMOTHYD.CADWELL23WELLSFARGOBANK,N.A.,INTERNALREVENUESERVICE,CITYOfRENTON,and24DEPARTMENTOfSOCIALANDHEALTHSERVICES2526GOURLEYLAWGROUPSUMMONS-PAGE1Of2100210thSTREET-SNOHOMISH,WASINOT0N98290TELEPHONE:(360)566-5065AGENDA ITEM #7. d) (C2Alawsuithasbeenstartedagainstyouintheabove-entitledcourtbytheabove-3namedPlaintiff.Plaintiffsclaimsarestatedinthewrittencomplaint,acopyofwhichisserveduponyouwiththisSummons.5Inordertodefendagainstthislawsuit,youmustrespondtothecomplaintby6statingyourdefenseinwriting,andserveacopyupontheundersignedattorneyforthePlaintiffwithin20daysafterserviceofthissummons(orwithin60daysaftertheservice8ofthissummons,ifyouwereservedoutsidetheStateofWashington)excludingtheday9ofservice,andfiletheoriginalwiththecourtnamedabove.Ifyoudonot,adefaultwjudgmentmaybeenteredagainstyouwithoutnotice.AdefauLtjudgmentisonewherethePlaintiffisentitledtowhattheyaskfor,becauseyouhavenotrespondedtotheir12complaint.Ifyouservenoticeofappearanceontheundersignedattorney,youareentitledtonoticebeforeadefaultjudgmentmaybeentered.13Ifnotpreviouslyfiled,youmaydemandthatthePlaintifffilethislawsuitwiththe15court.Ifyoudoso,thedemandmustbeinwritingandmustbeserveduponthe16Plaintiffsundersignedcounsel.Within14daysafleryouservethedemand,thePlaintiffmustfilethislawsuitwiththecourt,ortheserviceuponyouofthissummonsandcomplaintwillbevoid.1819Ifyouwishtoseektheadviceofanattorneyinthismatter,youshoulddoso20promptlysothatyourwrittenresponse,ifany,maybeservedontime.21FhissummonsisissuedpursuanttoRule4oftheSuperiorCourtCivilRulesof22theStateofWashington.23Datedthis/dayofJuly,2015.2 4 __ _ _ _ _ _ _B.Craig(tourley,VSA#1470225AttorneyforPlaintiff26GOURLEYLAWGROUPSUMMONS-PAGE2Of2100210thSTREETSNOHOUISH.WASHiNGTON96290TELEPHONE:(360)568-6065AGENDA ITEM #7. d) 23456KINGCOUNTYSUPERIORCOURTSTATEOFWASIIINGTON8DENNISWOODS,No.15-2-16072—9KNTPlaintiff,COMPLAINTFORJUDICIkLV.FORECLOSURE12SANDRAK.CADWELLandTIMOTHYD.CADWELL,husbandandwife,WELLSFARGOBM’4X,N.A.,acorporation,INTERNALREVENUESERViCE,a14federalagency,CITYOFRENTON,amunicipality,andDEPARTMENTOF15SOCIALANDHEALTHSERVICESFNANCIALSERVICES16ADMiNISTRATION,aWashingtonstateagency,1718Defendants;1920COMESNOWPLAiNTIFFforcauseofactionagainstDefendantsabove-named21andallegesasfollows:221.StatusofPlaintiff.PlaintiffDennisWoodsistheownerandholderof23thenoteanddeedoftrusthereindescribed.242526GOURLEYLAWGROUPCOMPLAINT-PAGE1OF9100210thSTREETSNOHOMISH,WASHINGTON98290TELEPHONE:(360)568-5065AGENDA ITEM #7. d) 12.StatusofDefendants.SandraK.CadwellandTimothyD.Cadwell,upon2informationandbelief,areamarriedcoupleconstitutingamartialcommunityunderthelaws’ofthestateofWashington.SandraK.Cadwellisthevestedowneroftherealproperty4locatedinKmgCounty,Washingtonthatisthesubjectofthisaction(the“Property”).53.StatusofOtherDefendants.Thefollowingdefendantshaveormayclaim6someinterestinthePropertythatisthesubjectofthisaction:WELLSFARGOBANK,8N.A.,SUMMERLNASSETMANAGEMENTLLC,INTERNALREVENUESERVICE9(federaltaxliensnos.712413710and741929111),CITYOfRENTON,and10DEPARTMENTOfSOCIALANDHEALTHSERVICESFiNANCIALSERVICES11ADMiNISTRATION.Defendantsdesignatedasacorporationaresuch.Defendants12designatedasamunicipalityaresuch.Defendantsdesignatedasafederalgovernment1314agencyaresuch.Defendantsdesignatedasastategovernmentagencyaresuch.154.Note.OnoraboutJuly8,2003,SandraK.CadwellandTimothyD.16CadwellmadeanddeliveredtoWellsFargoHomeMortgage,Inc.aPromissoryNotein17theamountof$178,000.00withinterestat7.5%perannum(the“Note”).SaidNotehasa18maturitydateofAugust1,2033.195.SecurityInstrument.TosecurerepaymentoftheNote,SandraK.Cadwelt20andTimothyD.CadwellbeingthentheownerofthePropertyhereinafterdescribed,did2122onJuly8,2003,makeanddelivertoWellsFargoHomeMortgage,Inc.,aDeedofTrust23encumberingthefollowingdescribedrealpropertyinKingCounty,Washington:24Lot3,Block9,Aker’sfarmsNumber6,accordingtotheplatthereofrecordedin25Volume42ofPlats,page(s)15,inKingCounty,Washington.26GOURLEYLAWGROUPCOMPLAINT-PAGE2Of9100210thSTREETSNOHOMISH.WASHINGTON96290TELEPHONE:(360)568-5055AGENDA ITEM #7. d) 1Commonlyknownas16432108thAveSE,Renton,WA98055,taxaccountnumber00880007000$.23SaidDeedofTrustwasrecordedinKingCountyAuditor’sofficeonJuly18,2003underrecordingnumber20030718001049,(the“DeedofTrust”).56.TitletoProperty.Timothy0.CadwellandSandraK.Cadwelltook6titletothePropertybyStatutoryWarrantyDeedfromLawrence0.BruskevithandEllenClaireBniskevith,Grantors,datedJanuary12,1993andrecordedinKingCounty8Auditor’sofficeonJanuary22,1993underrecordingnumber9301220604.Timothy0.910CadwellgrantedallofhisinterestinthePropertytoSandraK.CadwellbyQuitClaimDeeddatedOctober13,2006andrecordedinKingCountyAuditor’sofficeonOctober2,122008underrecordingnumber20081002000736.137.TitLetoNoteandDeedofTrust.Plaintiffistheownerandholderof14theNotebyanAllongetosaidNotespeciallyindorsedtoDennisWoods,bySummerlin15AssetManagementLLConMarch17,2015.Thebackgroundofthetransfersoftheowners16andholdersoftheNoteisasfollows:1718A.SandraK.CadwelLandTimothyD.CadwellgrantedaNoteandDeedof19TrusttoWellsFargoHomeMortgage,Inc.;20B.WellsFargoBank,NA,successorbymergertoWellsFargoHome21Mortgage,Inc.,transferredtheNoteviaindorsementtoMCMCapital22HomeownersAdvantageTrustIX,andanAssignmentoftheDeedofTrust23wasrecordedinKingCountyAuditor’sofficeonOctober24,2012under24KingCountyrecordingnumber20121024000027.2526GOURLEYLAWGROUPCOMPLAINT-PAGE3Of9100210thSTREETSNOHOMISH,WASHINGTON98200TECEPHONE360)588-5065AGENDA ITEM #7. d) iC.MCMCapitalHomeownersAdvantageTrustIXspeciallyindorsedthe2NotebyMlongetoNewburyPlaceREO1V,LLCandanAssignmentoftheDeedofTrustwasrecordedinKingCountyAuditor’sofficeonNovember419,2012underKingCountyrecordingnumber20121119001178.5D.NewburyPlaceREOIV,LLCspeciallyindorsedtheNotebyAllongeto67NewburyPlaceVenturesIV,LLCandanAssignmentoftheDeedofTrust8wasrecordedinKingCountyAuditor’sofficeonApril3,2014underKing9Countyrecordingnumber20140403000198.10E.NewburyPlaceVenturesIV,LLCspeciallyindorsedtheNotebyMlonge11toSummerlinAssetManagementVTrustandanAssignmentoftheDeed12ofTrustwasrecordedinKingCountyAuditor’sofficeonApril3,20141314underKingCountyrecordingnumber20140403000199.15F.SummerlinAssetManagementVTrustspeciallyindorsedtheNoteby16AllongetoSummerlinAssetManagementLLC,andanAssignmentofthe17Mortgage/DeedofTrust,SecurityAgreement,andAssignmentofLeases18andRentsandfixturefinancingStatementwasrecordedinKingCounty19Auditor’sofficeonApriL3,2015underKingCountyrecordingnumber2020150403000320.2122G.SummerlinAssetManagementLLCspecialtyindorsedtheNotetoPlaintiff23DennisWoodsandanAssignmentoftheDeedofTrustwasrecordedin24KingCountyAuditor’sofficeonApril3,2015underKingCounty25recordingnumber20150403000321.26GOURLEYLAWGROUPCOMPLAINT-PAGE4Of9100210thSTREETSNOHOMISHWASHINOTON98290TELEPHONE:(360)586-5065AGENDA ITEM #7. d) BalanceofNote$191,774.72NoteInterest(7.5%)$9,537.22Latefees$102.24ProjectedEscrowBalance$1,478.37PropertyTaxes$3,677.99Additionalinterestwillcontinuetoaccrueuntilpaidinfull.11.TitleSearch.Plaintiffhasbeenrequiredtoincuranexpenseforatitlesearchasevidenceoftitleinconnectionwiththeprosecutionofthisaction,anindebtednesssecuredbysaidDeedofTrust.12.CityofRentonPriorityLiens.TheCityofRentonfiledtwoNoticesofLiensforUtilityServiceonfebruary15,2011andonJune4,2013,underrecordingGOURLEYLAWGROUPCOMPLAINT-PAGE5Of9100210thSTREETSNOHOMISH,WASWNGTON58290Th1EHONE:(360)588-50658.Default.PlaintiffsentDefendantsaNoticeofDefaultbycertifiedmail,returnreceiptrequestedonMay14,2015pursUanttothetermsoftheNote,andDefendantshavefailedtorespond.DefendantsSandraK.CadwellandTimothyD.CadwellareindefaulttoPlaintiffbyfailuretopaythefoLlowingmonthlypaymentsthataredueandowing:12/01/14through06/01/15,intheamountof$1237.46each,foratotalof$8,662.22.9.ElectiontoAcceleratePlaintiffhasthereforeelectedtodeclaretheentireunpaidprincipalsumandaccruedinterestowingonsaidNoteasnowdueandpayable,pursuanttothetermsoftheNote.10.FailuretoPaytheFollowingAmounts.NowinArrears.1234567891011121314151617181920212223242526AGENDA ITEM #7. d) numbers201102215000656and20130618000955,respectively,whereintheCityof2Rentonclaimsliensforutilityserviceintheamountof$445.14and$508.34,withinterestandfuturechargesfromthedateofincursion.Saidliensappeartohaveprioritypursuant4toRCW35.50.010andPlaintiffwillincuradditionalexpensetoremediatesaidliens5existingontheProperty.6713.Advances.PriortotheentryofjudgmenthereinPlaintiffmaybe8requiredtoadvancesumstopaytaxes,assessments,insurancepremiums,appraisalfees9andothersumsfortheprotectionofsaidrealProperty.Intheeventanysuchadvancesare10somade,theyaresecuredbytheDeedofTrustandPlaintiffisentitledundertheterms11thereoftoaddthemtotheamountofthejudgmenttobeenteredherein.1214.Attorney’sFees.Plaintiffisentitledtoitsattorneyfeesandcostsincurred13asaresultoftheDefendants’defaultunderthetermsoftheDeedofTrust.141515.InsurancePolicy.Thereis,uponinformationandbelief,infullforceand16effectapolicyofhazardinsuranceensuringtheProperty.UnderthetermsoftheDeedof17Trust,allright,titleandinterestinandtosuchinsurancepolicypassestothepurchaserof18thePropertyatthesheriffssaleherein.1916.NoOtherAction.NootheractionhasbeeninstitutedtorecoveronsaidNote,20nortoforeclosesaidDeedofTrust.212217.CtaimsofOtherDefendants.TheDefendantsnamedinthecaptionofthis23pleading,andeachofthem,mayclaimsomeright,title,interest,lienorestateinandto24saidrealProperty,butsuchclaims,ifanytheyhave,aresubsequent,inferiorandjuniorto25theclaimofPlaintiffundertheDeedofTrust.26GOURLEYLAWGROUPCOMPLAINT-PAGE6OF9100210thSThE6TSNOHOUISH,WASHINGTON98290ThLEPHONE35O)568-5065AGENDA ITEM #7. d) 112.PossessionDuringRedemption,intheeventofforeclosureandsaleofthe2above-describedPropertyattheforeclosuresale,thepurchaseratsuchsaleisentitledtotheimmediateandsolepossessionoftheProperty.419.WaiverofDeflc1eficyTheDeedofTrustdeclaresmitstermsthatthePropertyisnotusedprincipallyforagriculturalorfarmingpurposes.PursuanttoRCW6.23.020(1)7Plaintiffwaivesanyrighttoadeficiencyjudgment.820.RedemptionPeriod.TheDeedofTruststatesthatthemortgagedpropertyis9notusedprincipallyforagriculturalorfarmingpurposes.PLaintiffhasexpresslywaived10anyrighttoadeficiencyjudgmentinthiscomplaint.Therefore,thestatutoryperiodof11redemptionshouldbeeightmonthsfromthedateofthesheriff’ssateandthesheriffshould12beorderedtoissueaSheriff’sDeedattheterminationoftheeightmonthperiodfolLowing13thedateofthesheriffssale.14152.1.AbandonmentoftheProperty.Iflaterintheproceedingsitisdiscoveredthat16thePropertyhasbeenabandoned,thenPlaintiffreserveshisrightspursuanttoRCW1761.12.093foradeterminationthatthemortgagorhasabandonedsaidProperty,allowing18thepurchaseratthesheriffssaletotaketitleinandtosuchpropertyfreefromall19redemptionrightsasprovidedforinRCW6.21010,202122RELIEFREQUESTED23WHEREFOREPlaintiffpraysforthefollowingrelief:241.ThatPlaintiffhaveandrecoverjudgmentagainstDefendantsSandraK.Cadwelland25TimothyD.CadwellandagainstthesubjectrealPropertyintheprincipalsumof26GOURUEYLAWGROUPCOMPLAINT-PAGE7OF91002lOijiSTREETSNOHOMISH,WPSHINGTON98290TELEPHONE:(360)568-8065AGENDA ITEM #7. d) iissuethesheriffsdeedattheterminationoftheeight(8)monthperiod;or,ifthe2Propertyhasbeenabandoned,thatthesheriffbeorderedtoissuetheSheriff’sDeedimmediatelyafterthesale;and48.ThatPlaintiffhavesuchotherreliefastheCourtmaydeemJustandequitableinthe5circumstances.67Datedthis7dayofJuly,2015.8B.CraigGourley,‘‘SBA#14702,,ZiiAttorneyforPlaintiff121314151617181920212223242526GOURLEYLAWGROUPCONLAINT-PAGE9Of9100210thSTREETSNOHOMISH.WFSHINGTON98290TEtEPHONE(360)568-5065AGENDA ITEM #7. d) CITYOFRENTON‘JUL082015‘‘6’RECEIVEDCITYCLERKSOFFICE&&IV1I’JL%ti/ttJfr’Vl1INTHESUPI]UORCOURTOFTHESTATEOFWASHINGTONINANDFORTHECOUNTYOFJUNGWoodsNO.15-2-16072-9KNTPlaintiff(s),ORDERSEI’TINGCIVILCASESCHEDULEvs.ASSICTh4EDAiD:Thorp,Tanya,Dept.27CadwellRespondent(s)FILEDDATE7/1/2015TRIALDATE6/27/2016______ _________ _ _________ _ __SCOMISCODE:ORSCSAcivilcasehasbeenfiledintheKingCountySuperiorCourtandwillbemanagedbytheCaseScheduleonPage3asorderedbytheKingCountySuperiorCourtPresidingJudge.LNOTICESNOTICETOPLAINTIFF:ThePlaintiffmayserveacopyofthisOrderSettingCaseSchedule(Schedule)ontheDefendant(s)alongwiththeSummonsandComptainUPetillon.Otherwise,thePlaintiffshallservetheScheduleontheDefendant(s)within10daysafterthelaterof:(I)thefilingoftheSummonsandComplainUPetltionor(2)serviceoftheDefendant’sfirstresponsetotheComptalnilPeiition,whetherthatresponseisaNoticeofAppearance,aresponse,oraCivilRule12(CR12)mation.TheSchedulemaybeservedbyregularmail,withpmofofmailingtobefiledpromptlyintheformrequiredbyCivilRule5(CR5).“IunderstandthatlamrequIredtogiwacopyofthesedocumentstoallpartiesInthiscase.”J(rIaJ(/VIPRINTNAME/SICThlNAMEAGENDA ITEM #7. d) LNOTICES(continued)NOTICETOALLPARTIES:AllattorneysandpartiesshouldmakethemselvesfamiliarwiththeKingCountyLocalRules[KCLCRJ—especiallythosereferredtoinithisSchedule.InordertocomplywiththeSchedule,itwillbenecessatyforattomeysandpartiestopursuetheircasesvigorouslyfromthedaythecaseisfiled.Forempte,discoverymustbeundertakenpromptlyinordertocomplywiththedeadlinesforjoiningadditionalparties,claims,anddefenses,fordisclosingpossiblewitnesses[SeeKCLCR26]andformeetingthediscoverycutoffdate[SeeKCLCR37(&J.CROSSClAIMS,COUNIERCLAIMSANDTHIRDPARTYCOMPLAINTS:Afilingfeeof5240mustbepaid’whenanyanswerthatincludesadditionalclaimsisfiledinanexistthgcase.KCLCR42(a12)AConfimiationofJoinder,ClaimsandDefensesoraStatementofArbitrabilitymustbefiledbythedeadtineintheschedule.Thecourtwillreviewtheconfirmationofjoinderdocumenttodetemilneifahearingisrequired.IfaShowCauseorderisissued,allpartiescitedintheordermustappearbeforetheirChiefCivilJudge.PENDINGDUEDATESCANCELEDBYFILINGPAPERSTHATRESOLVETHECASESWhenafinaldecree,judgment,ororderofdismissalofallpartiesandclainisfliedwiththeSuperiorCourtClerksOffice,andacourtesycopydeliveredtotheassignedjudge,allpendingduedatesinthisScheduleareautomaticallycanceled,includingthe.scheduledTrialDate.itistheresponsibilityofihepartiesto1)filesuchdispositivedocumentswithin45daysoftheresolutionofthecase,and2)strlkeanypendingmutionsbynotif’ingthebailifftotheassignedjudge.PartiesmayalsoauthorizetheSuperiorCourttostrikeallpendingduedatesandtheTrialDate.byfilingaNoticeofSettlementpursuanttoKCLCR41,andforwardingacourtesycopytotheassignedjudge.Ifafinaldecree,judgmentororderofdismissalofalLuartiesandclaimsisnotfiledby45daysafteraNoticeofSettlement,thecasemaybedismissedwithnotice.IfyoumissyourscheduledTrialDate,theSuperiorCourtClerkisauthorizedbyKCLCR41(bX2XA)topresentanOrderofDismissal,withoutnotice,forfailuretoappearatthescheduledTrialDate.NOTICESOFAPPEARANCEORWTFEWRAWALANDADDRESSCHANGES:Allpartiestothisactionmustkeepthecourtinformedoftheiraddresses.WhenaNoticeofAppearancefWithdrawalorNoticeofChangeofAddressisfiledwiththeSuperiorCourtClerksOffice,partiesmustprovidetheassignedjudgewithacourtesycopy.ARBifRATIONFILINGANDTRIALDENOVOPOSTARBiTRATIONFEE:AStatementofArbitrabilitymustbefiledbythedeadlineonthescheduleifthecaseissubjecttomandatoryarbitrationandserviceoftheoriginalcomplaintandallanswerstoclain,counterelaimsandcross-damehavebeenfiled.Ifmandatoryarbitrationisrequiredafterthedeadline,partiesmustobtainanorderfromtheassignedjudgetransferringthecasetoarbitrntionAnypartyfihingaStatementmustpayaS2ZOarbltratloufee.Ifapartyseeksatrialdenovowhenanarbitrationawardisappealed,afeeof$250andtherequestfortrialdenovomustbefiledwiththeClerk’sOfficeCashiers.NOTICEOFNON-COMPLIANCEFES:AllpartieswiflbeassessedafeeauthorizedbyKingCountyCode4A.630.020whenevertheSuperiorCourtClerkmustsendnoticeofnon-complianceofschedulerequirementsandlorLocalCivilRule41.KingCountyLocalRulesareaieiilableforiewingat4ww.klnacountv.govtcourts/clerk.AGENDA ITEM #7. d) ILCASESCHEDULETCASEEVENTSDATECaseFiledandScheduleIssued.7/1/2015TLastDaythrFilingStatementofArbitrebilitywithoutaShowingofCoodCauseforlateFiling[See1219/2015KCIIvIAR2.1(a)andNoticesonpage2].$220ArbltratlonfeemustbeldTDEADLINEtotileConfirmationofJoinderifnotsubjecttoArbitration[SeeKCLCR4.2(a)and12/9/2015Notices:onpage2]DEADLINEforHearingMotionstoChangeCaseAssignrnentArea[KCLCR82(e)]12/23/2015DEADLINEforDisclosureofPossiblePrimaryWitnesses[SeeKCLCR26(b)]t/25/2016DEADLINEforDisclosureofPossibleAdditionalWitnesses[KCLCR26(b)]3/7/2016DEADLINEforJuryDemand[SeeKCLCR38(b12)]312112016DEADLINEforChangeinTrialDate(SeeKCLCR40(e12)]3/2112016DEADLINEforDiscoveryCutoff[çjçCKCR37(g)5/9/2016DEADLINEforEngaginginAlternativeDisputeResolution[SceKCLCR16(b)]5/31/2016DEADLINEforEathangeWitness&E,thibitLists&DocumentaryEthibits[SeeKCLCR4(j)]6/6/2016TDEADLINEtofileJointConft±mationofTrialReadiness(SeeKCLCR16(aIl)]6/612016DEADLiNEforHearingDispositivePretrialMotions[SeeKCLCR56;CRS6I6/13/2016]ointStatementofEvidence[SeeKCLCR4(k)]6/20/2016DEADLINEforfilingTrialBrieth,ProposedFindingsofFactandConclusionsofLawandJuiy6/20/2016Instructions(DonotfileproposedFindingsofFactandConclusionofLawwiththeClerk)ThatDate[SeeKCLCR40]6/27/2016Theinditadoaimtthatmu5tbebIiw1ththeSupoorCouzlCIek’eOcebythedateshown.DLORDERPursuanttoKingCountyLocalRule4[KCLCR4],ITISORDEREDthatthepartiesshallcomplywiththeschedulelistedabove.Penalties,includingbutnotUnitedtosanctionssetforthinLocalRule4(g)andRule37oftheSuperiorCourtCivilRules,maybeimposedfornon-compliance.ItisFURTHERORDEREDthatthepartyfilingthisactionmiisservethisOrderSeuingCivilCaseSchedzdeandattachmentonallotherparties.DATED:7/1,2015PRESIDING3UDCAGENDA ITEM #7. d) IV.ORDFRONCIVILPROCEEDINGSFORASSIGNMENTTOJUDGEREADTHISORDERBEFORECONTACTINGYOURASSIGNEDJUDGE.ThiscaseisassignedtotheSuperiorCourtJudgewhosenameappearsinthecaptionofthiscaseschedule.TheassignedSuperiorCourtJudgewillpresideoverandmanagethiscaseforallpretrialmatters.COMPLEXLTflCATION:IfyouanticipateanUnusuallycomplexorlengthytrial,pleasenotifjtheassignedcourtassoonaspossible.APPLICABLERULES:Eeptasspecificallymodifiedbelow,alltheprovisionsofKingCountyLocalCivilRules4thmugh26shallapplytothepmcessingofcivilcasesbeforeSuperiorCourtJudges.Thelocalcivilrolescanbefoundathttp//www.kinccountv.aov/courts/superiorcourt/civil.aspx.CASESCHEDULEANDREQUfflEMENTh:Deadlinesaresetbythecaseschedule,issuedpursuanttoLocalCivilRule4.THEPARTIESARERESPONSIBLEFORKNOWINGANDCOMPLYINGWITHALLDFADLCNESIMPOSEDDYTHECOURT’SLOCALCWILRULES.A.JointConfirmationregardingTrialReadinessReport:Nolaterthantwentyone(21)daysbeforethetrialdate,partiesshallcompleteandifile(withacopytotheassignedjudge)ajointconfirmationreportsettingforthwhetherajurydemandhasbeenfiled,the.e’qecteddurationofthetrial,whetherasettlementconferencehasbeenheld,andspecialproblermandneeds(e.g.interpreters,equipment,etc.).TheformIsavailableathtcpJ/www.kinacountv.nov/courtsfsuperiorcourt.aspx.CfpartieswishtorequestaCR16conference,theymustcontacttheassignedcourt.PlaintiWslpetitioner’scounseLisresponsibleforcontactingtheotherpartiesregardingsaidreport.B.SettlementIMadlatlonlADRa.Fortyfive(45)daysbeforethetrialdate,counselforplaintiff/petitionershaltsubmitawrittensettlementdemand.Ten(10)daysafterreceivingplaintiffsfpetitioner’swrittendemand,counselfordefendant/respondentshallrespond(withacounteroffer,ifappropriate).b.Twentyeight(25)daysbeforethetrialdate,aSettlementfMediation/ADRconferenceshallhavebeenheld.FAILURETOCOMPLYWITHTHISSEFFLEMEWTCONFERENCEREQUIREMENTMAYRESULTINSANCTIONS.C.Trial:TriaLb.scheduledfor9:00a.m.onthedateonthecasescheduleorassoonthereafterasconvenedbythecourt.TheFridaybeforetrial,thepartiesshouldaccesstheKingCountySuperiorCourtwebsitehttp//wwwithgcountv.aov/courtsfsuperiorcourt.aspxtoconfirmtrialjudgeassignment.Informetioncanalsobeobtainedbycalling(206)205-5984.MOTIONSPROCEDURESA.NotingofMotionsDispositiwMotions:Allsummaryjudgmentorotherdispositiveimtionswillbeheardwithoralargumentbeforetheassignedjudge.Thenvvingpartymiistanangewiththehearingjudgeadateandtimeforthehearing,consistentwiththecourtrules.LocalCivilRule7andLocalCivilRule56governproceduresforsummaiyjudgmentorotherrrotionsthatdisposeofthecaseinwholeorinpart.Thelocalcivilrolescanbefoundathttp//www.kingcountv,gov/courts/supedorcourt/ciyiLaspx.Non-dlsposltlwMotions:Thesemotions,whichincludediscoverymotions,willbeniledonbytheassignedjudgewithoutoralargument,unlessotherwiseordered.Allsuchmotionsmustbenotedfor.adatebywhichtherulingisrequested;thisdatemustlikewiseconformtotheapplicablenoticerequirements.Ratherthannotingatimeofday,theNoteforMotionshouldstate“WithoutOralArgument.”LocalCivilRule7governsthesemotions,whichincludediscoverymotionsThelocalcivilrolescanbefoundathttp/!www.kinacountv.ov/eourts/suoeriorcourt/civil.aspx.AGENDA ITEM #7. d) MotionsinFasrillyLawCasesnotlnJvingchlI&en:Discoverynx)tionstocompel,motionsinlimine,motionsrelatingtotrialdatesandmotionstovacatejudgments/dismissalsshallbebroughtbeforetheassignedjudge.Allothermotionsshouldbenotedandheardon.theFamilyLawMotions’caiendar.LocalCivilRule7andKingCountyFamilyLawLocalRulesgoverntheseprocedures.Theilocalrulescanbefoundathttpf/wwwicingcountv,gov/courtslsuoeriorcou&civll.aspx.EmergencyMotions:Underthecourt’slocatcivilrules,emergencymotionswillbeallowedonlyuponentryofanOrderShorteningTime.However,emergencydiscoverydisputesmoytheaddressedbytelephonecallandwithoutwrittenmotion,il’thejudgeapproves;B.OriginalDocumentsfWorklngCopies!FilingofDocuments:AlloriginaldocumentsmustbefiledviththeClerk’sOffice.PleaseseeinformationontheClerk’sOfficewebsiteatwww.khwcountv.aov/courtsfclerkregardingthenewrequirementoutlinedinLCR30thatattorneysmustc-filedocumentsinKingCountySuperiorCourt.Theeeptionstothec-filingrequirementarealsoavailableontheClerk’sOfficetvebsite.Theworkingcopiesofalidocumentsinsupportoroppositionmustbemarkedontheupperrightcornerofthefirstpagewiththedateofconsiderationorhearingandthenarneoftheassignedjudge,Theassignedjudge’sworkingcopiesmustbedeliveredtohis/hercourtroomortheJudgcs’maifroom.WorkingcopiesofmotionstobeheardontheFamilyLawMotionsCalendarshouldbefiledwiththeFamilyLawMotionsCoordinator.OnJune1,2009youwillbeabletosubmitworkingcopiesthroughtheClerk’sofficeE-Filingapplicationatwww.kinacountv.cov/courts/clerk.Serviceofdocuments:E-flleddocumentsmaybeelectronicallyservedonpartieswhooptintoE-ServicewithintheE-Filingapplication.Thefilermuststillserveanyotherswho;arecntitledtoservicebutwhohavenotoptedin.E-Servicegeneratesarecordofservicedocumentthatcanbee-filed.PleaseseeinformationontheClerk’sofficewebsiteatwww.kingcountv.pov/courts/clerkregardingE-Service.OriginalProposedOrder:Eachofthepartiesmustincludeanoriginalproposedordergrantingrequestedreliefwiththeworkingcopymaterialssubmittedonanymotion;DonotfiletheoriginaloftheproposedorderwiththeClerkoftheCourt.Shouldanypartydesireacopyoftheorderassignedandfiledbythejudge,apre-addressed,stampedenvelopeshallaccompanytheproposedorder.PresentationofOrders:Allorders,agreedorotherwise,mustbepresentedtotheassignedjudge.Ifthatjudgeisabsent,contacttheassignedcourtforftirtherinstructions.Ifanotherjudgeentersanorderonthecase,counselisresponsibleforprovidingtheassignedjudgewithacopy.Proposedordersfinalizingsettlementand/ordismissalbyagreementofallpartiesshallbepresentedtotheassignedjudgeorIntheExParteDepartment.FomnIproofinFamilyLawcasesmustbescheduledbeforetheassignedjudgebycontactingthebailiff,orformalproofmaybeenteredintheExParteDepartment.Iffinalorderand/orformalproofareenteredIntheEParteDepartment,counselIsresponsibleforprovidingtheassignedJudgevitbacopy.C.FormMemoranda/briefsformettersheardibytheassignedjudgennynote>eedtwentyfour(24)pagesfordispositivemotionsandtwelve(12)pagesfornon-dispositivemotions,unlesstheassignedjudgepermitsover-lengthmemoranda/briefsinadvanceoffiling.Over-lengthmemoranda/briefsandmotionssupportedbysuchmemoranda/briefstraybestricken.ITISSOORDERED.FAILUREToCOMPLYWITHTHEPROVISIONSOFTHISORDERMAYRESULTINDISMISSALOROTHERSANCTiONS.PWNTJFF/PEITITONERSHALLFORWARDACOPYOFTillSORDERASSOONASPRACTICABLETOANYPARTYWHOHASNOTRECEIVEDTHISORDER.PR1SIDINGJUDGEAGENDA ITEM #7. d) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: 2nd Quarter 2015 Contract Report RECOMMENDED ACTION: None; Information Only DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Fully executed in second quarter 2015 were 63 contracts, 23 addenda, 21 change orders, 13 (JOC) work orders, and 11 are highlighted as being over 10% and/or $100,000 of original amount. The six-month expiration report shows 139 agreements that will expire between July 1, 2015 and December 31, 2015. EXHIBITS: A. Contracts, fully executed, between April 1, 2015 - June 30, 2015 B. Contracts expiring between July 1, 2015 - December 31, 2015 STAFF RECOMMENDATION: None - Information Only. AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐10‐156 Canber CorporaƟon ‐ Landscape maintenance for 33 sites ($80,568.81 per year ‐ $161,137.62 total contract) CorrecƟon Addenda is aƩached true contract amount with Adden #1 & CO #1 is $220,394.84. CS $80,569 $637,305 P Contractor: (013391) CANBER CORPS 12/31/2012 Supplemental DescripƟonDateNumberSupp Type Adden #6‐15 ‐ Canber CorporaƟon ‐ adds new sites 43 ‐ 47 increase frequency at site 42 and clean up at site 45 04/09/2015Adden #6‐15addendum CAG‐11‐133 Guy F. Atkinson ConstrucƟon, LLC. ‐ Strander Boulevard/SW 27th Street Extension ‐ Phase 1, Segment 2A PW $11,381,159 $13,750,491 P Contractor: (031899) GUY F ATKINSON CONSTRUCTION 12/31/2017 Supplemental DescripƟonDateNumberSupp Type CO #25‐15 ‐ Guy F. Atkinson ConstrucƟon ‐ addiƟonal project dewatering costs. 04/07/2015CO #25‐15change Co #26‐15 ‐ Guy Atkinson ConstrucƟon ‐ Adjustment for overs/unders 06/09/2015CO #26‐15change CO #27‐15 ‐ Guy Atkinson ConstrucƟon ‐ addiƟonal gravel borrow backﬁll at pump staƟon 06/23/2015CO #27‐15change Previous Exp Date New Exp Date 12/31/2014 12/31/2015 CAG‐12‐095 Kiddie Fire Trainiers ‐ Maintenance Support Services to provide annual parts & preventaƟve maintenance to the FireTrainer T2000 Live Fire Training Systems. $47,509.00 Fire $30,165 $46,002 P Contractor: (079524) KIDDE FIRE TRAINERS INC 12/31/2016 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ Kidde Fire Trainers ‐ Fire system maintenance ‐ addiƟonal scope of work 06/22/2015Adden #1‐15addendum CAG‐12‐152 Wa Dept of Ecology ‐ Grant Agreement #G1200544 for Stormwater grant program ‐ Proviso Funding agreement (rev: $983,000) PW $983,000 $983,000 R Contractor: (1255) WASHINGTON STATE 06/30/2015 Supplemental DescripƟonDateNumberSupp Type Adden #2‐15 ‐ WA Ecology ‐ extend expiraƟon date.06/11/2015Adden #2‐15addendum Previous Exp Date New Exp Date 06/30/2015 11/30/2015 CAG‐12‐174 Consultant Agreement for services related to operaƟon of Channel 21. $34,999 for 2 years. Court $69,998 $100,750 P Contractor: (064237) PUGET SOUND ACCESS 12/31/2014 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ Puget Sound Access ‐ Services related to operaƟon of Channel 21 & related support maintenance & Admin work (2015 year) 05/01/2015Adden #1‐15addendum Previous Exp Date New Exp Date 12/31/2014 12/31/2015 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 1 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐13‐015 ICON Materials ‐ Taxiway B System RehabilitaƟon ‐ South PorƟon ReconstrucƟon (AIP #:3‐53‐0055‐024) $5,460,424.21 PW $5,460,424 $6,355,834 P Contractor: (036552) ICON MATERIALS INC 12/31/2013 Supplemental DescripƟonDateNumberSupp Type CO #13‐15 ‐ ICON Materials ‐ addiƟonal amount.05/11/2015CO #13‐15change Previous Exp Date New Exp Date 12/31/2013 12/31/2015 CAG‐13‐097 Parametrix, Inc. ‐ Adding a right‐turn lane & an adapƟve signal control system (ASCS) improvements along the corridor PW $28,550 $93,243 P Contractor: (060277) PARAMETRIX INC 12/31/2013 Supplemental DescripƟonDateNumberSupp Type Adden #4‐15 ‐ Parametrix, Inc ‐ addƟonal scope of work for the AdapƟve System. 04/27/2015Adden #4‐15addendum Previous Exp Date New Exp Date 12/31/2014 12/31/2015 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 2 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐13‐149 Berschauer Phillips ConstrucƟon Co. ‐ Job Order Contract ‐ indeﬁnite delivery contract for performing small public works ‐not to exceed $350,000 per job or 4 million in total work orders per year (2 year with an opƟon to extend 1 more year) CS $0 $4,809,200 P Contractor: (009439) FORMA CONSTRUCTION / 12/31/2015 Supplemental DescripƟonDateNumberSupp Type WO #34‐15 ‐ Coulon Park Tennis Court ‐ New paving & Sport Court Surfacing for two exisƟng tennis courts (Expires 12/1/2015) 04/06/2015WO #34‐15work order WO #35‐15 ‐ FORMA ConstrucƟon ‐ Coulon Dock Light Phase 204/09/2015WO #35‐15work order CO #1‐15 ‐ City Hall HR 3 Office Remodel (WO #29) ‐ move thermostat, add new receptacle 04/10/2015CO #1‐15change WO #36‐15 ‐ FORMA ConstrucƟon ‐ Building 800 Final Improvements 04/13/2015WO #36‐15work order CO #1‐15 ‐ Forma ConstrucƟon (WO #26) ‐ City Hall Permit Area Remodel ‐ wire, mold and resƟng. 04/20/2015CO #1‐15change CO #1‐15 (WO #34) ‐ FORMA ConstrucƟon ‐ provide concrete sub‐base for new court. 04/22/2015CO #1‐15change WO #37‐15 ‐ FORMA ConstrucƟon ‐ Well 1, 2, & 305/06/2015WO #37work order Previous Exp Date New Exp Date 12/31/2015 WO #39‐15 ‐ FORMA ConstrucƟon ‐ North Highlands Sports Court05/06/2015WO #39‐15work order Previous Exp Date New Exp Date 12/01/2015 WO #40‐15 ‐ FORMA ConstrucƟon ‐ Maplewood Park Basketball Court 05/06/2015WO #40‐15work order Previous Exp Date New Exp Date 12/01/2015 WO #41‐15 ‐ FORMA ConstrucƟon ‐ Sunset 8 Duplex Demo.05/11/2015WO #41‐15work order WO #42‐15 ‐ FORMA ‐ Lower Blast Fence Project Artwork InstallaƟon Schedule III, known as Airport Blast Wall Art 05/12/2015WO #42‐15work order WO #30‐15, CO #1‐15 ‐ Forma ConstrucƟon ‐ Work Order Contract ‐ 800 Building Concrete Steps 05/13/2015CO #1‐15 WO #30 work order WO #43‐15 ‐ Forma ConstrucƟon ‐ 2015 Mosquito Abatement Program 05/28/2015WO #43‐15work order WO #44‐15 ‐ Forma ‐ Airport Gate V‐9 Repairs06/01/2015WO #44‐15work order WO #45‐15 ‐ Forma ConstrucƟon ‐ Sports Court LighƟng at North Highlands Neighborhood Park 06/09/2015WO #45‐15work order CO #3‐15 ‐ WO #21 ‐ Forma ConstrucƟon Job Order ‐ 200 Mill Bldg Tenant Improvement 06/10/2015CO #3‐15change Adden #1‐15 ‐ FORMA ConstrucƟon ‐ Time ExtenƟon only ‐ Master Contract 06/22/2015Adden #1‐15addendum Previous Exp Date New Exp Date 07/16/2015 07/16/2016 WO #46‐15 ‐ Forma ConstrucƟon ‐ 2015 Fencing Projects ‐ 2015 Stormwater Facility Fencing Project 06/30/2015WO #46‐15work order \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 3 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐13‐161 Puget Sound RefrigeraƟon Mechanical ‐ HVAC Maintenance ‐Guaranteed Service Program for Maplewood Golf Course CS $8,856 $17,713 P Contractor: (064542) PSR 07/30/2014 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ Puget Sound RefrigeraƟon Mechanical ‐ Clubhouse HVAC maintenance program 06/22/2015Adden #1‐15addendum CAG‐13‐194 APS Survey & Mapping ‐ Consultant Agreement to ﬁeld‐inventory & map the City's municipal stormwater system PW $191,851 $496,851 P Contractor: (005237) APS SURVEY & MAPPING LLC 03/31/2015 Supplemental DescripƟonDateNumberSupp Type budget & Ɵme etension to complete addiƟonal work ‐ Phase 2 of Storm System ﬁeld mapping. 06/04/2015Adden #2‐15addendum Previous Exp Date New Exp Date 08/31/2015 08/31/2016 CAG‐14‐005 General Mechanical, Inc. ‐ Maplewood WTP Access Plaƞorms & Fall ProtecƟon Improvements. 90 day contract PW $158,556 $158,556 P Contractor: (029381) GENERAL MECHANICAL INC 12/31/2014 Supplemental DescripƟonDateNumberSupp Type CO #2‐15 ‐ General Mechanical ‐ Maplewood WTP Access Plaƞorms ‐ Ɵme extension only. 06/02/2015CO #2‐15change Previous Exp Date New Exp Date 04/01/2015 05/28/2015 CAG‐14‐006 R.L. Alia Company ‐ Highlands to Landing Pedestrian ConnecƟon Project ‐ Federal aid #: CM‐1070(007) PW $1,259,981 $1,364,645 P Contractor: (068487) R L ALIA COMPANY 12/31/2015 Supplemental DescripƟonDateNumberSupp Type CO #7‐15 ‐ Amending FA ‐ remove old canƟlever sign concrete foundaƟons ‐ Highlands to Landing Pedestrian ConnecƟon Project 04/16/2015CO #7‐15change Previous Exp Date New Exp Date 12/31/2015 CO #11‐15 ‐ Amending Premium Time Striping ‐ Highlands to Landing Pedestrian ConnecƟon Project 04/16/2015CO #11‐15change CO #13‐15 ‐ Amending BNSF Delays (working days only) ‐ ‐ Highlands to Landing Pedestrian ConnecƟon Project 04/16/2015CO #13‐15change CO #4‐15 ‐ Repair damaged planter addiƟonal electrical work ‐ Highlands to Landing Pedestrian ConnecƟon Project 06/16/2015CO #4‐15change Previous Exp Date New Exp Date 12/31/2015 CO #18‐15 ‐ AddiƟonal electrical work, repair damaged planter‐ Highlands to Landing Pedestrian ConnecƟon Project 06/16/2015CO #18‐15change \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 4 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐14‐027 WA TransportaƟon ‐ UƟlity Preliminary Engineering for Talbot Hilll Sewer RelocaƟon. PW $145,900 $532,100 R Contractor: (1257) WA ST DOT ‐ NW REGION 12/31/2014 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ addiƟonal design and bidding services, and Ɵme extension. 05/07/2015Adden #1‐15addendum Previous Exp Date New Exp Date 12/31/2014 01/31/2016 CAG‐14‐050 BHC Consultants, LLC ‐ ConsulƟng contract for Engineering Design & Permiƫng ‐ Maplewood Creek Stormwater Ouƞall Improvements Project. PW $133,418 $150,504 P Contractor: (009510) BHC CONSULTANTS LLC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ BHC Consultants ‐ AddiƟonal engineering services05/14/2015Adden #1‐15addendum CAG‐14‐054 Equity Builders, LLC ‐ Airport LiŌ StaƟon Replacement (WWP‐27‐3625) ($672,455.05) PW $672,455 $777,295 P Contractor: (024365) EQUITY BUILDERS LLC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type CO #4‐14 ‐ Equity Builders, LLC. ‐ credit for city paid construcƟon survey 05/05/2015CO #4‐15change CAG‐14‐068 CivilTech Engineering, Inc ‐ Engineering support services for NE 31st St Culvert Replacement Project PW $34,999 $34,999 P Contractor: (016075) CIVILTECH ENGINEERING INC 06/30/2015 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ CivilTech Engineering, Inc. ‐ Ɵme extension only ‐ FEMA funded culvert replacement for NE 31st Street Culvert 06/15/2015Adden #1‐15addendum Previous Exp Date New Exp Date 06/30/2015 12/31/2015 CAG‐14‐075 Widener & Associates ‐ environmental services for S 7th St & ShaƩuck Av IntersecƟon Project. PW $11,734 $27,439 P Contractor: (091850) WIDENER & ASSOCIATES 06/30/2015 Supplemental DescripƟonDateNumberSupp Type Widener & Associates ‐ addiƟonal amount and Ɵme extension06/04/2015Adden #1‐15addendum Previous Exp Date New Exp Date 06/30/2016 CAG‐14‐079 Northwest Cascade, Inc. ‐ Sunset Community Low Impact Development Retroﬁt Stormwater Green ConnecƟon‐Water Main Replacement PW $1,101,143 $1,156,158 P Contractor: (056232) NORTHWEST CASCADE INC 01/31/2015 Supplemental DescripƟonDateNumberSupp Type CO #4‐15 ‐ NW Cascade, Inc ‐ addiƟonal amount for stormwater uƟlity. 04/13/2015CO #4‐15change \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 5 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐14‐088 Gary Merlino ConstrucƟon ‐ Renton Airport Runway Blast Wall Replacement PW $1,252,565 $1,088,588 P Contractor: (048830) GARY MERLINO CONST CO 12/31/2015 Supplemental DescripƟonDateNumberSupp Type CO #7‐15 ‐ Gary Merlino ConstrucƟon ‐ addiƟonal amount for more work & supplies 06/24/2015CO #7‐15change CAG‐14‐090 Road ConstrucƟon Northwest, Inc. ‐ SW 7th St/Naches Av SW Storm System Improvement Project PW $1,975,032 $2,092,720 P Contractor: (068803) ROAD CONSTRUCTION NW 01/31/2015 Supplemental DescripƟonDateNumberSupp Type CO #5‐15 ‐ Road ConstrucƟon Northwest ‐ CorrecƟon for different prevailing wage rate 05/12/2015CO #5‐15change CAG‐14‐092 King County Community Services Housing & Human Services ‐ 2013 Meadow Crest Playground community Block Grant (rev: $22,155.00) CS $22,155 $246,756 R Contractor: (1067) KING COUNTY 11/15/2014 Supplemental DescripƟonDateNumberSupp Type Adden #2‐15 ‐ King County ‐ amending 2013 Meadow Crest Playground Commnity Block Grantadding funds to the Downtown Commercial Facade Improvement Program (rev: $224,601) 04/15/2015Adden #2‐15addendum Previous Exp Date New Exp Date 12/31/2014 05/30/2016 CAG‐14‐110 PND Engineers ‐ Pavement Management Studay at Gene Coulon Memorial Beach Park CS $34,000 $34,000 P Contractor: (061121) PND ENGINEERS 12/01/2014 Supplemental DescripƟonDateNumberSupp Type Adden #3‐15 ‐ PND Engineers ‐ Ɵme extension only.05/06/2015Adden #3‐15addendum Previous Exp Date New Exp Date 05/01/2015 07/01/2015 CAG‐14‐145 Bush, Roed & Hitchings, Inc. ‐ Surveying for the Renton Hill Water Main Replacement Project 2015 & 2016 PW $90,000 $90,000 P Contractor: (012525) BUSH, ROED & HITCHING INC 02/27/2015 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ Bush Roed & Hitchings, Inc. ‐ Ɵme extension only04/06/2015Adden #1‐15addendum Previous Exp Date New Exp Date 02/27/2015 07/31/2015 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 6 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐14‐146 KPG, Inc. ‐ Downtown CirculaƟon Project ‐ Phase 1, Main Av S & Bronson Way PW $148,819 $148,819 P Contractor: (042772) KPG INC 07/31/2015 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ KPG, Inc. ‐ Time extension only06/04/2015Adden #1‐15addendum Previous Exp Date New Exp Date 07/31/2015 09/30/2015 CAG‐15‐002 KPG, Inc. ‐ WMATI Owner's RepresentaƟve Services PW $74,000 $124,000 P Contractor: (042772) KPG INC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ KPG, Inc. ‐ addiƟonal scope of work, amount & expiraƟon date 06/24/2015Adden #1‐15addendum Previous Exp Date New Exp Date 12/31/2015 12/31/2016 CAG‐15‐019 Trelstad Enterprises, LLC ‐ Tree Maintenance Services Contract Agreement CS $36,644 $43,105 P Contractor: (082469) TRELSTAD TREE INC 05/30/2015 Supplemental DescripƟonDateNumberSupp Type CO #1‐15 ‐ Trelstad Enterprises ‐ addiƟonal stump & tree removal ‐ Tree Maintenance Services Contract Agreement 05/13/2015CO #1‐15addendum CO #3‐15 ‐ Trelstad Enterprises ‐ Ɵme extension only.06/26/2015CO #3‐15change Previous Exp Date New Exp Date 07/01/2015 09/01/2015 CAG‐15‐025 Rodarte ConstrucƟon, Inc. ‐ Riverview Park Bridge Replacement CS $759,629 $759,629 P Contractor: (069020) RODARTE CONSTRUCTION INC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 04/28/2015n/a (new) CAG‐15‐028 Fischer Brothers, LLC ‐ Henry Moses AquaƟc Center Water‐side Project CS $46,143 $43,296 P Contractor: (026450) FISCHER BROS LLC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type CO #1‐15 ‐ Fischer Brothers, LLC ‐ coaƟng material modiﬁcaƟon04/28/2015CO #1‐15change CAG‐15‐032 Olson Brothers ExcavaƟng, Inc. ‐ Sunset Terrace Regional Stormwater Facility (SWO‐27‐3658) PW $649,550 $649,550 P Contractor: (057809) OLSON BROTHERS EXCAVATING INC 11/20/2016 Supplemental DescripƟonDateNumberSupp Type 04/28/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 7 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐037 Pioneer Cable Contractors, Inc. ‐ InstallaƟon of outdoor lighƟng at Highlands Neighborhood Park CS $103,526 $107,888 P Contractor: (061982) PIONEER CABLE INC 07/01/2015 Supplemental DescripƟonDateNumberSupp Type CO #1‐15 ‐ Pioneer Cable Contractors ‐ addiƟonal work and Ɵme extension. 06/30/2015CO #1‐15change Previous Exp Date New Exp Date 07/01/2015 10/01/2015 CAG‐15‐046 Perteet, Inc. ‐ Sunset Lane ‐ Preliminary Design & Report Phase (Sunset Lane & NE 10th St). $135,792.00 PW $135,792 $411,919 P Contractor: (061292) PERTEET ENGINEERING INC 01/31/2016 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15 ‐ Perteet, Inc. ‐ Sunset Lane ‐ Final Design & Report Phase (Sunset Lane & NE 10th St) 06/30/2015Adden #1‐15addendum CAG‐15‐047 King County Flood Control District ‐ Flood ReducƟon Grant Funds for Maplewood Creek Stormwater Ouƞall Project PW $200,000 $200,000 R Contractor: (1067) KING COUNTY 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/13/2015n/a (new) CAG‐15‐053 Aces Tennis ‐ provide tennis lessons and camps. CS $10,000 $10,000 P 03/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/01/2015n/a (new) CAG‐15‐077 RUFF ‐ MOU for a volunteer program that provides support for the City's dog park CS $0 $0 M 03/23/2018 Supplemental DescripƟonDateNumberSupp Type 04/06/2015n/a (new) CAG‐15‐078 DPK, Inc. ‐ S. 7th Street at ShaƩuck Av S Project PW $868,454 $868,454 P 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 06/09/2015n/a (new) CAG‐15‐079 Kaleidoscope Services ‐ Hanging Flower Basket Program 2015‐2016 CS $64,079 $64,079 P Contractor: (040085) KALEIDOSCOPE SERVICES 10/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/10/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 8 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐080 Perteet, Inc. ‐ NE Sunset Blvd Preliminary Design Phase PW $578,048 $578,048 P Contractor: (061292) PERTEET ENGINEERING INC 01/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/06/2015n/a (new) CAG‐15‐084 Karen's Footcare Service ‐ footcare for senior ciƟzens CS $900 $900 R Contractor: (5234) KAREN'S FOOT CARE 04/25/2016 Supplemental DescripƟonDateNumberSupp Type 04/10/2015n/a (new) CAG‐15‐085 Way Back Inn ‐ TransiƟonal Housing Capacity Building ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $8,000 $8,000 P Contractor: (089949) WAY BACK INN FOUNDATION 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/14/2015n/a (new) CAG‐15‐086 SeaƩle King County Department of Public Health ‐ South King County Mobile Medical Program ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $10,000 $10,000 P Contractor: (041610) SEA KING CNTY PUBLIC HEALTH 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/14/2015n/a (new) CAG‐15‐087 Orion Industries ‐ Employment Services Program ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $10,000 $10,000 P Contractor: (058275) ORION INDUSTRIES 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/14/2015n/a (new) CAG‐15‐088 Eastside Baby Corner ‐ Basic Needs Program‐ 2015 ‐ 2016 Human Services General Fund Contract CS $10,000 $10,000 P Contractor: (022975) EASTSIDE BABY CORNER 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/14/2015n/a (new) CAG‐15‐090 KPG, Inc. ‐ Signal Analysis for Gene Coulon Park PW $19,812 $19,812 P Contractor: (042772) KPG INC 07/31/2015 Supplemental DescripƟonDateNumberSupp Type 04/15/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 9 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐091 Catholic Community Services ‐ ARISE Men's Shelter ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $88,000 $88,000 P Contractor: (014310) CATHOLIC COMMUNITY SERVICES 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) CAG‐15‐092 Family Liaison Program ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $66,000 $66,000 P Contractor: (017602) COMMUNITIES IN SCHOOL INC 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) CAG‐15‐093 CommuniƟes in Schools of Renton ‐ Mentor Program ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $49,200 $49,200 P Contractor: (017602) COMMUNITIES IN SCHOOL INC 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) CAG‐15‐094 St. Vincent de Paul/St. Anthony Conference ‐ Emergency Assistance Program‐ 2015 ‐ 2016 Human Services General Fund Contract $50,000 $50,000 P Contractor: (070296) ST. VINCENT DE PAUL, ATTN: ACCTG DEPT 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) CAG‐15‐095 King County Sexual Assault Resource Center ‐ Sexual Assault Services‐ 2015 ‐ 2016 Human Services General Fund Contract CS $63,964 $63,964 P Contractor: (042170) KING CNTY SEXUAL ASSAULT 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) CAG‐15‐096 MulƟ‐Service Center ‐ Rent & Emergency Assistance‐ 2015 ‐ 2016 Human Services General Fund Contract CS $48,000 $48,000 P Contractor: (076117) MULTI SERVICE CENTER 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) CAG‐15‐097 Senior Services ‐ Volunteer TransportaƟon‐ 2015 ‐ 2016 Human Services General Fund Contract CS $37,878 $37,878 P Contractor: (073590) SENIOR SERVICES OF SEATTLE K/C 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 10 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐098 Senior Services ‐ Meals on Wheels ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $20,000 $20,000 P Contractor: (073590) SENIOR SERVICES OF SEATTLE K/C 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/20/2015n/a (new) CAG‐15‐099 ScoƩy's General ConstrucƟon ‐ SE 165TH Sanitary Sewer Extension PW $127,504 $127,504 P Contractor: (100975) SCOTTY'S GENERAL CONSTRUCTION 07/31/2016 Supplemental DescripƟonDateNumberSupp Type 06/26/2015n/a (new) CAG‐15‐100 Puget Sound Energy ‐ Energize Eastside Final EIS Reimbursement PW $5,000 $5,000 R Contractor: (1033) PUGET SOUND ENERGY 12/31/2020 Supplemental DescripƟonDateNumberSupp Type 04/13/2015n/a (new) CAG‐15‐101 Renton Chamber of Commerce ‐ Visitors ConnecƟon Tourism MarkeƟng Campaign CED $70,000 $70,000 P Contractor: (066950) RENTON CHAMBER OF, COMMERCE 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 04/21/2015n/a (new) CAG‐15‐102 The Alford Group ‐ Consultant Agreement for the Renton's Capacity Building CS $7,000 $7,000 P Contractor: (001776) THE ALFORD GROUP INC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 04/23/2015n/a (new) CAG‐15‐103 Renton Ecumenical AssociaƟon of Churches (REACH) ‐ Renton Meal CoaliƟon ‐ ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $8,000 $8,000 P Contractor: (067105) RENTON ECUMENICAL ASSOCIATION 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/24/2015n/a (new) CAG‐15‐104 Renton Youth Advocacy Center ‐ Youth Drop in Center Capacity Building‐ 2015 ‐ 2016 Human Services General Fund Contract CS $8,000 $8,000 P Contractor: (067320) RENTON YOUTH ADVOCACY CENTER 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/24/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 11 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐105 YWCA SeaƩle King Snohomish ‐ Adult DomesƟc Violence Services ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $10,000 $10,000 P Contractor: (093463) YWCA 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/24/2015n/a (new) CAG‐15‐106 YWCA SeaƩle King Snohomish ‐ Children's DomesƟc Violence Service ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $16,946 $16,946 P Contractor: (093463) YWCA 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/24/2015n/a (new) CAG‐15‐107 YWCA SeaƩle King Snohomish ‐ Emergency Housing ‐ 2015 ‐ 2016 Human Services General Fund Contract CS $11,000 $11,000 P Contractor: (093463) YWCA 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/24/2015n/a (new) CAG‐15‐108 The Boeing Company ‐ Parking Lot 11 Light RelocaƟon Agreement PW $37,000 $37,000 R Contractor: (1014) THE BOEING COMPANY, LEASEWA‐RTN5‐LN 04/30/2016 Supplemental DescripƟonDateNumberSupp Type 04/27/2015n/a (new) CAG‐15‐109 Saunderson MarkeƟng Group ‐ 2015 MarkeƟng Campaign CED $96,000 $96,000 P Contractor: (070667) SAUNDERSON MARKETING GROUP INC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 04/27/2015n/a (new) CAG‐15‐111 Azteca Systems, Inc ‐ Cityworks asset management work order processing soŌware ASD $60,000 $60,000 P 05/01/2018 Supplemental DescripƟonDateNumberSupp Type 05/04/2015n/a (new) CAG‐15‐112 Hermanson Company, LLC ‐ Police SubstaƟon HVAC Retroﬁt at City Center Parking Garage CS $21,734 $21,734 P Contractor: (033884) HERMANSON COMPANY LLP 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 05/01/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 12 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐113 Garland/DBS, Inc. ‐ Senior AcƟvity Center Roof Replacement Project CS $115,804 $137,548 P Contractor: (028465) GARLAND DBS INC 12/31/2015 Supplemental DescripƟonDateNumberSupp Type CO #1‐15 ‐ Garland/DBS, Inc. ‐ new ﬂashing, reail decking & install venƟng ‐ Senior AcƟvity Center Roof Replacement Project 06/19/2015CO #1‐15change CAG‐15‐114 Renton School District #403 ‐ Interlocal agreement for School Resource Officers Police $0 $0 M 06/30/2017 Supplemental DescripƟonDateNumberSupp Type 05/13/2015n/a (new) CAG‐15‐115 Kitsap County ‐ Interlocal agreement to purchase Gilchrist 414 tow paver. PW $0 $0 M 12/31/2020 Supplemental DescripƟonDateNumberSupp Type 05/11/2015n/a (new) CAG‐15‐117 AquaTechnex ‐ AquaƟc Weed (Milfoil) Management for Gene Coulon Beach Park & Kennydale Beach Park ‐ This contract was keyed in as $6,450.50 and should have been $6,460.50. CS $6,451 $6,451 P Contractor: (005250) AQUA TECHNEX LLC 06/09/2015 Supplemental DescripƟonDateNumberSupp Type 05/11/2015n/a (new) CAG‐15‐119 Solid Ground ‐ RSVP ‐ MOU for a volunteer program that provides support for the Lobby desk ‐ 3 year contract ASD $0 $0 M 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 05/18/2015n/a (new) CAG‐15‐120 Stantec ConsulƟng Services, Inc. ‐ Talbot Hill Sewer RelocaƟon (SR167 IC/DC Project) Design & Bidding Services PW $386,200 $386,200 P Contractor: (077215) STANTEC CONSULTING SVCS INC 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 05/20/2015n/a (new) CAG‐15‐121 AllianceOne ‐ accounts receivables/court debt collecƟon ASD $0 $0 M 05/31/2020 Supplemental DescripƟonDateNumberSupp Type 05/04/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 13 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐122 MAKERS Architecture & Urban Design ‐ Renton City Center Streetscape Design Standards CED $19,575 $19,575 P Contractor: (046646) MAKERS ARCHITECTURE & 09/30/2015 Supplemental DescripƟonDateNumberSupp Type 05/26/2015n/a (new) CAG‐15‐123 Piazza Renton ‐ MOU for Piazza group to hold events at Piazza Park in downtown CED $0 $0 M 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 05/27/2015n/a (new) CAG‐15‐124 IVAR's ‐ seasonal operaƟon of the snack bar at Henry Moses AquaƟc Center CS $0 $0 R 09/07/2015 Supplemental DescripƟonDateNumberSupp Type 06/01/2015n/a (new) CAG‐15‐125 Coal Creek Family YMCA ‐ KidZone Co‐Sponsor for the 4th of July Event at Gene Coulon Memorial Beach Park (Rev: $2,500) CS $2,500 $2,500 R 07/05/2015 Supplemental DescripƟonDateNumberSupp Type 05/14/2015n/a (new) CAG‐15‐126 Sanctuary & the Reserve Apartments ‐ Stage Entertainment Sponsor for the 4th of July Event at Gene Coulon Memorial Beach Park (Rev: $5,000) CS $5,000 $5,000 R 07/05/2015 Supplemental DescripƟonDateNumberSupp Type 05/14/2015n/a (new) CAG‐15‐127 JSH ProperƟes dba "The Landing" ‐ Event Co‐ Sponsor for the 4th of July Event at Gene Coulon Memorial Beach Park (Rev: $5,000) CS $5,000 $5,000 R 07/05/2015 Supplemental DescripƟonDateNumberSupp Type 05/14/2015n/a (new) CAG‐15‐128 CreaƟve Fuel Studios (Sheila Cowley) ‐ Graphic Design Services $67,080 $67,080 P 05/31/2015 Supplemental DescripƟonDateNumberSupp Type 06/04/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 14 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐130 Renton Kiwanis Clothes Bank ‐ 2015‐2016 clothes bank program CS $12,016 $12,016 P Contractor: (066630) RENTON CLOTHES BANK, C/O JUDY CRAIG 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 06/05/2015n/a (new) CAG‐15‐131 Cry Out! ‐ college & jobs preparaƟon program CS $8,000 $8,000 P Contractor: (019275) CRYOUT 12/31/2016 Supplemental DescripƟonDateNumberSupp Type 04/22/2015n/a (new) CAG‐15‐132 Catholic Community Services ‐ services at Severe Weather Shelter CS $10,000 $10,000 P 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 06/05/2015n/a (new) CAG‐15‐133 Public Health SeaƩle & King County ‐ Partnerships to Improve Community Health Renton Farmers Market CS $20,539 $20,539 R 09/29/2015 Supplemental DescripƟonDateNumberSupp Type 05/21/2015n/a (new) CAG‐15‐135 US Dept of Ag. ‐ Interlocal Agreement ‐ Waterfowl Management CS $2,230 $2,230 P Contractor: (083655) USDA, APHIS; GENERAL 07/31/2016 Supplemental DescripƟonDateNumberSupp Type 06/16/2015n/a (new) CAG‐15‐136 Benita Horn ‐ consulƟng services for diversity programs. Court $93,600 $93,600 P 05/31/2016 Supplemental DescripƟonDateNumberSupp Type 06/22/2015n/a (new) CAG‐15‐137 Carollo Engineers Inc. ‐ 2016 Long range Wastewater management Plan PW $203,038 $203,038 P Contractor: (013783) CAROLLO ENGINEERS PC 12/31/2017 Supplemental DescripƟonDateNumberSupp Type 06/25/2015n/a (new) \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 15 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐15‐139 Electric Lightwave ‐ Reimbursement agreement for franchise uƟlity relocaƟon along Logan Av PW $37,000 $37,000 P 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 06/23/2015n/a (new) CAG‐15‐140 BergerABAM, Inc. ‐ S 7th St & ShaƩuck Av S IntersecƟons Improvement Projects PW $176,577 $176,577 P 03/31/2016 Supplemental DescripƟonDateNumberSupp Type 06/25/2015n/a (new) CAG‐15‐141 Paciﬁc Development Concepts ‐ ApplicaƟon wriƟng for HUD Choice Neighborhoods IniƟaƟve ImplementaƟon Grant CED $20,000 $20,000 P Contractor: (059246) DEBORAH J GOODEN 12/31/2015 Supplemental DescripƟonDateNumberSupp Type 06/19/2015n/a (new) CAG‐15‐144 The Boeing Company ‐ Overﬂow event parking for the 4th of July CS $0 $0 M 07/05/2015 Supplemental DescripƟonDateNumberSupp Type 06/30/2015n/a (new) CAG‐20‐220 TESTING ONLY ‐ SEE IF YOU CAN ADD A VENDOR # AND ALSO THE ACCOUNT NUMBER. ??? $22,222 $22,222 P Contractor: (064290) PUGET SOUND ENERGY 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 05/05/2015n/a (new) LAG‐09‐006 Renton Gateway Center, LLC ‐ Renton Gateway center lease for Apron C parcel ‐ lease to construct new hangar buildings. (35 years $2,730,080.00) PW $2,730,080 $2,730,080 R Contractor: (3985) RENTON GATEWAY CENTER LLC 12/31/2044 Supplemental DescripƟonDateNumberSupp Type Adden #2‐15 ‐ Renton Gateway Center LLC ‐ Airport lease rate increase. 04/27/2015Adden #2‐15addendum Previous Exp Date New Exp Date 10/26/2011 08/31/2046 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 16 of 17 AGENDA ITEM #7. e) Contracts Fully Executed from 4/1/2015 thru 6/30/2015 Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon LAG‐10‐001 The Boeing Company ‐ Long‐term lease of Airport Property to the Boeing Company & TTF Agreement commencing on June 1, 2010 for 20 years with opƟon for 2 10‐year extended terms PW $0 $0 R Contractor: (1014) THE BOEING COMPANY, LEASEWA‐RTN5‐LN 12/31/2050 Supplemental DescripƟonDateNumberSupp Type Adden #6‐15 ‐ Boeing Company ‐ Airport Ground & Building Lease ‐ Ɵme extension only. 06/04/2015Adden #6‐15addendum Previous Exp Date New Exp Date 12/31/2030 05/31/2030 LAG‐84‐003 Lease of 350 Bldg. PW $45,143 $45,143 R Contractor: (1025) KAYNAN, INC 08/31/2016 Supplemental DescripƟonDateNumberSupp Type Adden #15‐15 ‐ Kaynan Inc ‐ Airport lease rate adjustment (supercedes Adden #15‐14). 04/27/2015Adden #15‐15addendum LAG‐84‐006 Aerodyne, LLC. aka: South Cove Venture ‐ 300 Building ‐ Airport Ground Lease (8/31/2016) PW $0 $0 R 12/31/2999 Supplemental DescripƟonDateNumberSupp Type Adden #15‐15 ‐ Aerodyne LLC ‐ Airport lease rate adjustment.04/24/2015Adden #15‐15addendum Previous Exp Date New Exp Date 08/31/2014 08/31/2026 LAG‐85‐011 Kaynan, Inc. ‐ Lease of airport Ɵedown areas PW $15,438 $15,438 R Contractor: (1024) KAYNAN, INC 12/31/2999 Supplemental DescripƟonDateNumberSupp Type Adden #9‐15 ‐ Kaynan Inc ‐ Airport lease adjustment (supercedes Adden #9‐14). 04/27/2015Adden #9‐15addendum Number of Items Processed: 119 (New Contracts : 60; Addendums: 24; Change Orders: 22; Work Orders: 13) Number of Contracts/Leases Affected: 95 Current Contracts/$Amount Summary: Payable (71) $153,968,728 Receivable (17) $4,828,457 Miscellaneous (7) $0 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 7/28/2015 12:04:11PM Printed: 7/28/2015 Page 17 of 17 AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Drig Contr Amt Current Amt Class Expiration CAG-14-086 Friends of the Cedar River Watershed-Landowner collaboration CS 167,715 $167,715 P 07/01/2015 for knotweed control along the cedar river.3 year agreement. Contractor:(027480)FRIENDS OF CEDAR RIVER 7/1/2015-Contract terminated by Friends of the Cedar River Watershed. CAG-14-147 Dahn Design-Interpretive design services for signs at Riverview CS 13,447 13,447 P 07/01/2015 Park Bridge project. Contractor:(019811)DAHN DESIGN LLC CAG-15-037 Pioneer Cable Contractors,Inc. -Installation of outdoor lighting at CS 103,526 $107,888 P 07/01/2015 Highlands Neighborhood Park Contractor:(061982)PIONEER CABLE INC CAG-95-058 Wa Community,Trade&Economic Development Trust Fund Loan- PW 0 0 M 07/01/2015 Storm Drainage Improvements Contractor:(089191)WA ST DEPT OF COMMUNITY,TRADE CAG-15-125 Coal Creek Family YMCA-KiclZone Co-Sponsor for the 4th of July CS 2,500 2,500 R 07/05/2015 Event at Gene Coulon Memorial Beach Park(Rev:$2,500) CAG-15-126 Sanctuary&the Reserve Apartments-Stage Entertainment CS 5,000 5,000 R 07/05/2015 Sponsor for the 4th of July Event at Gene Coulon Memorial Beach Park(Rev:$5,000) CAG-15-127 JSH Properties dba"The Landing"-Event Co-Sponsor for the 4th of CS 5,000 5,000 R 07/05/2015 July Event at Gene Coulon Memorial Beach Park(Rev:$5,000) CAG-15-144 The Boeing Company-Overflow event parking for the 4th of July CS 0 0 M 07/05/2015 CAG-03-041 Wa Transportation-Agreement to obtain HES Grant program funds PW 31,500 $396,000 R 07/23/2015 to make improvements at NE Sunset Blvd and Duvall Ave NE Contractor:(1256)WA ST DOT CAG-13-044 Rodarte Construction,Inc.-President Park Water Main PW 733,004 $733,004 P 07/30/2015 Replacement Project Contractor:(069020)RODARTE CONSTRUCTION INC CAG-14-089 A Advanced Septic Services,Inc.-S.132nd St Sewer Extension PW 213,447 $282,274 P 07/31/2015 Contractor:(000151)A ADVANCED SEPTIC SERVICES INC CAG-14-146 KPG,Inc.-Downtown Circulation Project-Phase 1,Main Av S& PW 148,819 $148,819 P 07/31/2015 Bronson Way Contractor:(042772)KPG INC CAG-15-034 Bravo Environmental NW-Sanitary Sewer Rehabilitation 2015-PW 130,556 $130,556 P 07/31/2015 CCTV Inspection Contractor:(011264)BRAVO ENVIRONMENTAL NW INC CAG-15-090 KPG,Inc.-Signal Analysis for Gene Coulon Park PW 19,812 19,812 P 07/31/2015 Contractor:(042772)KPG INC CAG-15-110 Parametrix-SW Grady Way Overlay Project PW 29,349 29,349 P 07/31/2015 Contractor:(060277)PARAMETRIX INC LAG-14-003 Rainier Flight Service,LLC.-800 Building month to month lease PW 30,954 30,954 R 07/31/2015 rev:$30,9954 yr) Contractor:(4380)RAINIER FLIGHT SERVICE CAG-10-110 Synaptec Software,Inc-Probation System Replacement ASD 17,500 17,500 P 08/16/2015 Contractor:(079520)SYNAPTEC SOFTWARE INC Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 1 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Drig Contr Amt Current Amt Class Expiration CAG-14-062 Wa Dept of Fish&Wildlife(WDFW)-Agreement for amphibian CS 0 0 M 08/31/2015 species monitoriing at Black River Riparian Forest Contractor:(088194)WA ST DEPT OF FISH&WILDLIFE CAG-14-150 WA State Military&US Dept of Home Security-2014 Emergency Fire 88,167 88,167 R 08/31/2015 Mgmt Performance Grant(EMPG) CAG-15-040 Dahn Design,LLC.-Provide interpretive sign at Riverview Park CS 4,526 4,526 P 09/01/2015 Bridge(research,text,design,illustrate&fabricate) Contractor:(019811)DAHN DESIGN LLC CAG-15-124 IVAR's-seasonal operation of the snack bar at Henry Moses CS 0 0 R 09/07/2015 Aquatic Center CAG-15-133 Public Health Seattle&King County-Partnerships to Improve CS 20,539 20,539 R 09/29/2015 Community Health Renton Farmers Market CAG-13-109 Edward Byrne Memorial Justice Assistance Grant(JAG)-Federal Police 30,206 30,206 R 09/30/2015 funding for domestice violence diret victim services&coban in-car Contractor:(3136)DEPTARTMENT OF JUSTICE patrol cameras(Rev:$30,206) CAG-14-138 WA Traffic Safety Commission-MOU to provide OT funding for Police 15,700 15,700 R 09/30/2015 LEA's participation in safety emphasis patrols($15,700 Rev) CAG-15-122 MAKERS Architecture&Urban Design-Renton City Center CED 19,575 19,575 P 09/30/2015 Streetscape Design Standards Contractor:(046646)MAKERS ARCHITECTURE& LAG-09-005 Cricket Communications,Inc -City lease for placing/operating CS 120,000 $120,000 R 09/30/2015 cellular equipment on roof of 200 Mill Bldg.$24,000 x 3 years=Contractor:(3597)CRICKET COMMUNICATIONS 120,000 CAG-14-009 Carollo Engineers-Existing Force Main Condition Assessment&Lift PW 75,243 75,243 P 10/31/2015 Station Evaluation Process Contractor:(013783)CAROLLO ENGINEERS PC CAG-14-094 Widener&Associates-Environmental Support Services during PW 25,211 34,601 P 10/31/2015 construction of NE 31st St culvert repair project-Replacement Contractor:(091850)WIDENER&ASSOCIATES Alternative Bridge CAG-14-125 DGK,Inc.dba Widener&Associates-Enviornmental Support PW 25,154 25,154 P 10/31/2015 Services during Construction-Highlands to Landing Pedestrian Contractor:(091850)WIDENER&ASSOCIATES Connection Project CAG-15-145 Water Buffalo,Inc.-Tree Maintenance Services-Watering CS 18,000 18,000 P 10/31/2015 Agreement CAG-15-036 Harbor Power Engineers,Inc.-Electrical Engineering design for CS 7,500 7,500 P 11/01/2015 lighting the sport courts at North Highlands Neighborhood Center Contractor:(032606)HARBOR POWER ENGINEERS INC CAG-13-184 FEMA/Dept of Homeland Security-Staffing for Adequate Fire& Fire 1,131,396 $1,131,396 R 11/07/2015 Emergency Response(SAFER)Grant CAG-15-081 Lakeridge Paving Company,LLC.-2015 Street&Patch Overlay PW 870,651 $909,651 P 11/13/2015 project CAG-14-149 Reid Instruments-SCADA Radio Conversion Programming&Testing PW 26,530 26,530 P 11/15/2015 Contractor:(066450)REID INSTRUMENTS Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 2 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-14-121 Dorian Waller-Consultant Services for feasiblity study on Regional Court 12,000 12,000 P 11/20/2015 Fire Authority CAG-14-159 PND Engineers,Inc.-Consultant Agreement for professional CS 92,465 92,465 P 12/01/2015 engineering,permitting&construction services Contractor:(061121)PND ENGINEERS CAG-15-030 Design Concepts-professional landscape architectural design for CS 30,405 30,405 P 12/01/2015 Meadow Crest Playground Contractor:(020994)DESIGN CONCEPTS CLA INC CAG-15-146 Design Concepts-Graphic design for a sponsor sign at Meadow CS 1,000 1,000 P 12/01/2015 Crest Playground Nature Area Contractor:(020994)DESIGN CONCEPTS CLA INC CAG-08-194 King County Metro Transit-Transit Now Route 110 Partnership.PW 0 0 P 12/13/2015 Amount is over 5 years(was:$998,717.85) Contractor:(041950)KING CNTY METRO TRANSIT DIV TERMINATED AS OF 9/14/2009 - REOPENED AS OF 10/4/2010 This expense does not occur until 2013 and runs for 5 years there is a Supplemental for the actual amount also. CAG-14-115 RI-12 Engineering,Inc.-Replace roof at Maplewood booster pump PW 24,636 24,636 P 12/15/2015 station 2015 Contractor:(068180)RH2 ENGINEERING INC CAG-03-080 Auburn,Federal Way,Kent,Tukwila and Port of Seattle-Valley Police 0 0 M 12/31/2015 Special Response Team Contractor:(400016)VALLEY SPECIAL RESPONSE TEAM CAG-07-080 Memo of Understanding re:utility adjustments or relocations for PW 0 0 M 12/31/2015 1-405/1-5 to SR 169 Stage 1 Widening project Contractor:(400003)WA STATE TRANSPORTATION,FOR USE Of CAG-07-123 Transportation Improvement Board-Grant from TIB-for the PW 0 0 R 12/31/2015 Rainier Av S project from S 2nd St to S 4th PI)(Grant amount Contractor:(1244)WA ST TIB 1,906,200&City match is$665,800) CAG-07-132 KC Rural Library District-Interlocal agreement concerning transfer Court 0 0 M 12/31/2015 of assets in the event of annexation Contractor:(400004)KING CNTY RURAL LIBRARY DIST CAG-O8-047 City of Tukwila- Interlocal Agreement with Tukwila in the SW 27th PW 0 0 M 12/31/2015 Street Strander Blvd Extension Project Contractor:(016060)CITY OF TUKWILA CAG-08-180 King County- King County interlocal agreement for Bridge PW 0 $518,885 P 12/31/2015 Inspection,Maintenance&Stree Services($1,190 per inspection Contractor:(041646)KING CNTY FINANCE when called)3 year contract with auto renewal CAG-09-002 Transportation Improvement Board(TIB)-Grant for the RainierAv PW 2,831,500 $2,831,500 R 12/31/2015 S project.$2,831,500 revenue. Contractor:(1244)WA ST TIB CAG-09-114 WSDOT-Reimbursement for costs incurred for railroad bridges PW 4,000 4,000 R 12/31/2015 replacement @ Rainier,Hardie&Shattuck Aves(up to$4,000,000) Contractor:(1256)WA ST DOT CAG-09-136 Interlocal Agreement defining roles and responsibilities in the event CS 0 0 M 12/31/2015 the city annexes to KCLS CAG-10-123 FAA-Grant to rehabilitate Taxiway B-$217,762 rev. PW 217,762 $217,762 R 12/31/2015 12/31/2012-File Closed(per Airport Secretary)Contractor:(1020)FEDERAL AVIATION ADMIN CAG-10-161 MCR Logistics,LLC-Assist w/BNSF Railroad on the Strander Project PW 10,000 10,000 P 12/31/2015 Contractor:(048522)MCR LOGISTICS LLC Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 3 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-11-003 Washington State Transportation Improvement Board(TIB)-TIB PW 1,977,000 $1,977,000 R 12/31/2015 Grant for N#4th St(Union Av to Bremerton Av)(Rev: Contractor:(1244)WA ST TIB 1,977,000.00) CAG-12-043 King County Fire Protection District#40-MOU for project CS 60,000 60,000 R 12/31/2015 management services-reconstruction of Fire Station 17-$60,000 Contractor:(3031)KING COUNTY FIRE DISTRICT 40 est of Revenue CAG-12-044 MOU-with School District#403 for an inclusive playground on CS 0 0 M 12/31/2015 School Property-3 year term. Contractor:(033166)RENTON SCHOOL DISTRICT CAG-12-052 CenturyLink-Joint Utility Trench Construction Agreement for PW 357,000 $357,000 R 12/31/2015 Rainier Av S Project(rev:$357,000) Contractor:(4732)CENTURYLINK CAG-12-053 Puget Sound Energy-Facility relocation agreement with PSE for PW 186,000 $186,000 P 12/31/2015 Rainier Av Project($186,0000 Contractor:(064290)PUGET SOUND ENERGY CAG-12-054 Puget Sound Energy-Agreement for construction services with PSE PW 891,000 $891,000 R 12/31/2015 for Rainier AV project(rev:$891,000) Contractor:(4734)PUGET SOUND ENERGY CAG-12-066 Grays Harbor County-Cooperative Purchasing Agreement PW 0 0 M 12/31/2015 Contractor:(400035)GRAYS HARBOR COUNTY CAG-12-072 Comcast-Joint Utility Trench Construction Agreement for Rainier PW 472,000 $472,000 R 12/31/2015 Av S Project(rev:$472,000) Contractor:(4733)COMCAST CAG-12-092 City of Seattle-MOU Edward Byrne Memorial Justice Assistance Court 0 0 M 12/31/2015 Grant Contractor:(016058)CITY OF SEATTLE,PUBLIC UTILITIES CAG-12-167 Bradley&Guzzetta,LLC.-Cable Television Consulting Services-Court 37,000 37,000 P 12/31/2015 Cable Franchise Management&Renewal Consulting Services Contractor:(011181)BRADLEY HAGEN&GULLIKSON LLC Agreement CAG-13-004 Puget Sound Energy-Strander/27th Extension Phase I/Segment 2A PW 53,100 $220,167 P 12/31/2015 Facility Relocation Project Contractor:(064290)PUGET SOUND ENERGY CAG-13-017 Doug Peterson&Associates-provide two financial forecasts per ASD 42,000 42,000 P 12/31/2015 year. Contractor:(021968)DOUGLAS H PEDERSEN,&ASSOCIATES CAG-13-033 Valley Medical Center dba Occupational Health Services-Wellness Fire 63,000 63,000 P 12/31/2015 Examinations for Firefighters Contractor:(085508)OCCUPATIONAL HEALTH SVC CAG-13-050 WA Department of Commerce-West Hill Redevelopment Project PW 727,500 $727,500 R 12/31/2015 Contractor:(2635)US DEPARTMENT OF COMMERCE CAG-13-089 AFSCME Local 2170 2013-2015 AFSCME Local 2170 Union HR 0 0 M 12/31/2015 Contract Contractor:(100012)WSCCCE/AFSCME/AFL-CIO CAG-13-093 Wa Fish&Wildlife-Interlocal agreement for anchoring floating fish CS 0 0 M 12/31/2015 trap on the Cedar River Contractor:(088194)WA ST DEPT OF FISH&WILDLIFE CAG-13-105 Coast&Harbor Engineering,Inc.-Cedar River Gravel Removal PW 992,600 $1,221,660 P 12/31/2015 Project Grant(Rev:$5,313,000)Pay:$992,599.52 Contractor:(016463)COAST&HARBOR ENGINEERING INC Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 4 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-13-128 Puget Sound Energy-LED Light Conversion for street lights-(Rev. PW 589,409 $589,409 R 12/31/2015 589,409.00) CAG-13-149 Berschauer Phillips Construction Co.-Job Order Contract- CS 0 $4,777,160 P 12/31/2015 indefinite delivery contract for performing small public works-not Contractor:(009439)FORMA CONSTRUCTION/ to exceed$350,000 per job or 4 million in total work orders per year(2 year with an option to extend 1 more year) CAG-13-158 2013-2015 IAFF Local 864 BattalionChief/Safety Officer Contract HR 0 0 M 12/31/2015 Contractor:(067110)RENTON FIREFIGHTERS LOCAL 864 CAG-13-174 RH2 Engineering,Inc.-Site master plan&Preliminary design of PW 323,043 $323,043 P 12/31/2015 highlands 435 zone reservoirs Contractor:(068180)RH2 ENGINEERING INC CAG-13-214 KPG-Highlands to Boeing/Landing Pedestrian Connection Project PW 230,000 $413,368 P 12/31/2015 Contractor:(042772)KPG INC CAG-13-220 PND Engineers,Inc-Engineering services for design&permitting CS 196,923 $261,261 P 12/31/2015 services to replace Riverview Park bridge Contractor:(061121)PND ENGINEERS CAG-14-006 R.L.Alia Company-Highlands to Landing Pedestrian Connection PW 1,259,981 $1,364,645 P 12/31/2015 Project-Federal aid#:CM-1070(007) Contractor:(068487)R L ALIA COMPANY CAG-14-028 Renton Police Guild(Commissioned Employees)-Untion Labor HR 0 0 M 12/31/2015 Agreement Contractor:(015939)CITY OF RENTON CAG-14-029 Renton Police Guild(Non-Commissioned Employees)-Union Labor HR 0 0 M 12/31/2015 Agreement Contractor:(015939)CITY OF RENTON CAG-14-030 King County Metro-2014-2015 Transit Pass Contract PW 92,902 92,902 P 12/31/2015 Contractor:(041608)KING CNTY FINANCE CAG-14-041 PACE Engineers,Inc.-Engineering consultant agreement for base PW 25,000 25,000 P 12/31/2015 survey,autocad base map geotechnical report for Contractor:(060869)PACE ENGINEERS INC design-SWP-27-3716 N 30th St/Burnett Ave N Storm System Project. CAG-14-043 Azteca Systems,Inc.-Services,Software&update&support ASD 46,610 46,610 P 12/31/2015 agreement for the pilot implementation of Azteca's cityworks server AMS CAG-14-047 URS Corporation-On-call Architectural&Engineering Services PW 191,500 $252,897 P 12/31/2015 Contractor:(083660)URS CORP CAG-14-050 BHC Consultants,LLC-Consulting contract for Engineering Design PW 133,418 $150,504 P 12/31/2015 Permitting- Maplewood Creek Stormwater Outfall Contractor:(009510)BHC CONSULTANTS LLC Improvements Project. CAG-14-051 WH Pacific,Inc.-820 Building Demolition Project PW 73,639 $128,224 P 12/31/2015 Contractor:(091535)WHPACIFIC INC CAG-14-052 Stantec Consulting Services,Inc.-Engineering Agreement for PW 373,700 $373,700 P 12/31/2015 Thunder Hills Interceptor Project Contractor:(077215)STANTEC CONSULTING SVCS INC Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 5 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Drig Contr Amt Current Amt Class Expiration CAG-14-054 Equity Builders,LLC-Airport Lift Station Replacement PW 672,455 $777,295 P 12/31/2015 WWP-27-3625)($672,455.05) Contractor:(024365)EQUITY BUILDERS LLC CAG-14-060 Hopkins Consulting Services,Inc.-Aerospace Training Center PW 67,606 $135,028 P 12/31/2015 CSATC) Contractor:(043704)LAURA HOPKINS CAG-14-078 Equity Builders,LLC.-Sewer Radio Panel Relocation&Lift Station PW 145,799 $147,000 P 12/31/2015 Improvements Contractor:(024365)EQUITY BUILDERS LLC CAG-14-088 Gary Merlino Construction-Renton Airport Runway Blast Wall PW 1,252,565 $1,155,947 P 12/31/2015 Replacement Contractor:(048830)GARY MERLINO CONST CO CAG-14-108 Pioneer Cable Contractors-Citywide Safety Improvements Project PW 245,235 $245,235 P 12/31/2015 Contractor:(061982)PIONEER CABLE INC CAG-14-112 David Evans&Associates,Inc.-Engineering support services, PW 34,847 70,419 P 12/31/2015 bridge inspection&Repair Program Contractor:(020180)DAVID EVANS&ASSOCIATES INC CAG-14-113 Mead&Hunt,Inc-On-call agreement for the Airport Master Plan PW 15,317 15,317 P 12/31/2015 Pre-Planning Contractor:(048618)MEAD&HUNT INC CAG-14-119 IAFF Local 864 Union,Firefighters - 2013-2015 IAFF Local 864 HR 0 0 M 12/31/2015 Firefighters Contract from 1/1/2013-12/31/2015 CAG-14-123 BHC Consultants,LLC.-Consultant Contract for Sewer Access Road PW 94,891 94,891 P 12/31/2015 Improvements,PH II Contractor:(009510)BHC CONSULTANTS LLC CAG-14-135 King County Metro Transit-Design and implementation of Route PW 0 0 M 12/31/2015 101 Trnasit Corridor Improvements. Contractor:(041951)KING CNTY FLEET ADMIN DIVISION CAG-14-137 RH2 Engineering-replace Highlands Reservoir Site Emergency PW 48,980 48,980 P 12/31/2015 Electrical Power Generator(WTR-27-03759). Contractor:(068180)RH2 ENGINEERING INC CAG-14-144 DGK Inc.dba Widener&Associates-SW 43rd ST-SW Carr Rd-SE PW 21,667 21,667 P 12/31/2015 Petrovitsky Corridor Safety Project Contractor:(091850)WIDENER&ASSOCIATES CAG-14-152 Herrera Environmental Consultants,Inc.-Lower Cedar River PW 134,976 $134,976 P 12/31/2015 Restoration Assessment Contractor:(033887)HERRERA ENVIRONMENTAL CAG-14-154 Application for HUD CNI Implementation Grant CED 60,000 60,000 P 12/31/2015 Contractor:(059246)DEBORAH J GOODEN CAG-14-158 Aspect Consulting,LLC.-Geotechinical Work for the Honey Creek& PW 40,000 40,000 P 12/31/2015 Maple Valley Slope Stability&Geologic Hazard Review Project Contractor:(006070)ASPECT CONSULTING LLC CAG-14-160 USDA Wildlife Services-Bird Hazard Mitigation at Municipal Airport PW 34,998 34,998 P 12/31/2015 Contractor:(083655)USDA,APHIS;GENERAL CAG-14-161 Berk-Human Services Strategic&Funding Plan CS 34,945 34,945 P 12/31/2015 Contractor:(009274)BERK&ASSOCIATES INC CAG-15-002 KPG,Inc.-WMATI Owner's Representative Services PW 74,000 $124,000 P 12/31/2015 Contractor:(042772)KPG INC Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 6 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-15-003 Reid Middleton-Structural&Non-Structural Plan Review CED 100,000 $100,000 P 12/31/2015 Contractor:(066451)REID MIDDLETON INC CAG-15-004 Outcomes by Levy-Legislative consulting services Court 58,200 58,200 P 12/31/2015 Contractor:(058621)OUTCOMES BY LEVY LLC CAG-15-005 Epicenter Services,LLC.-Jeff Brown-Solid Waste Collection PW 30,000 30,000 P 12/31/2015 Contract,Policy Development&Technical Assistance Contractor:(024363)EPICENTER SERVICES LLC CAG-15-010 Kolke Consulting Group,Inc.-Structural&Non-structural Plan CED 20,000 20,000 P 12/31/2015 Review Contractor:(042740)KOLKE CONSULTING GROUP INC CAG-15-014 Perteet,Inc.-Preliminary Design Phase Sunset Lane PW 14,436 14,436 P 12/31/2015 Contractor:(061292)PERTEET ENGINEERING INC CAG-15-018 King County Metro Transit-Annual agreement for purchase of PW 99,756 99,756 P 12/31/2015 ORCA Business Passport Products.$99,756.00 Contractor:(041608)KING CNTY FINANCE CAG-15-023 OTAK,Inc-secondary review for environmental&land survey CED 20,000 20,000 P 12/31/2015 services related to wetlands&streams. Contractor:(058565)OTAK INC CAG-15-024 CM Design Group,LLC.-Grady Way Pavement Preservation Project PW 19,269 19,269 P 12/31/2015 Contractor:(016404)CM DESIGN GROUP LLC CAG-15-025 Rodarte Construction,Inc.-Riverview Park Bridge Replacement CS 759,629 $759,629 P 12/31/2015 Contractor:(069020)RODARTE CONSTRUCTION INC CAG-15-027 BHC Consultants-structural and non-structural plan review CED 20,000 20,000 P 12/31/2015 Contractor:(009510)BHC CONSULTANTS LLC CAG-15-028 Fischer Brothers,LLC-Henry Moses Aquatic Center Water-side CS 46,143 43,296 P 12/31/2015 Project Contractor:(026450)FISCHER BROS LLC CAG-15-029 Local Pros Painting&Construction-City Hall Stairwell Painting CS 25,866 25,866 P 12/31/2015 Contractor:(045210)LOCAL PROS PAINTING& CAG-15-031 Aquatic Specialties Services-Pool Spray Garden Feature Repair CS 15,493 15,493 P 12/31/2015 Contractor:(005305)AQUATIC SPECIALTY SERVICES INC CAG-15-033 BERK-2015 Transportation Element to the Comprehensive Plan CED 4,500 4,500 P 12/31/2015 Contractor:(009274)BERK&ASSOCIATES INC CAG-15-038 The Transpo Group-2015 Transportation Element to the CED 89,000 89,000 P 12/31/2015 Comprehensive Plan Contractor:(082360)TRANSPO GROUP INC,THE CAG-15-039 Henderson,Young&Company-2015 Transportation Element to CED 59,430 59,430 P 12/31/2015 the Comprehensive Plan Contractor:(033573)HENDERSON YOUNG&COMPANY CAG-15-041 CM Design Group-Duvall Av NE Pavement Preservation Project- PW 157,781 $157,781 P 12/31/2015 Design Services Contractor:(016404)CM DESIGN GROUP LLC CAG-15-043 Widener&Associates-Aerospace Training Center SEPA Checklist PW 17,886 17,886 P 12/31/2015 preparation. Contractor:(091850)WIDENER&ASSOCIATES Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 7 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-15-045 Quantum Contracting NorthWest,LLC-200 Mill Building Roof CS 15,611 15,611 P 12/31/2015 Project-Sprint Equipment Moving Contractor:(065120)QUANTUM CONTRACTING NORTHWEST CAG-15-051 Medtronic Physio Control,Inc-Defibrillator Monitor Services Fire 22,810 22,810 P 12/31/2015 Contractor:(061760)PHYSIO-CONTROL INC CAG-15-064 Refugee Women's Alliance-Case Management&Emergency CS 15,000 15,000 P 12/31/2015 Assistance-2015-2016 Human Services General Fund Contract Contractor:(066309)REFUGEE WOMENS ALLIANCE CAG-15-082 Road Construction NW,Inc-replacement of concrete tile pavers at CS 498,170 $498,170 P 12/31/2015 Gene Coulon Memorial Beach Park CAG-15-083 Sylvia Feder-2015 EMT Instruction&Monthly Run Reports Fire 20,000 20,000 P 12/31/2015 Contractor:(079515)SYLVIA FEDER CAG-15-101 Renton Chamber of Commerce-Visitors Connection Tourism CED 70,000 70,000 P 12/31/2015 Marketing Campaign Contractor:(066950)RENTON CHAMBER OF,COMMERCE CAG-15-102 The Alford Group-Consultant Agreement for the Renton's Capacity CS 7,000 7,000 P 12/31/2015 Building Contractor:(001776)THE ALFORD GROUP INC CAG-15-109 Saunderson Marketing Group 2015 Marketing Campaign CED 96,000 96,000 P 12/31/2015 Contractor:(070667)SAUNDERSON MARKETING GROUP INC CAG-15-112 Hermanson Company,LLC-Police Substation HVAC Retrofit at City CS 21,734 21,734 P 12/31/2015 Center Parking Garage Contractor:(033884)HERMANSON COMPANY LLP CAG-15-113 Garland/DBS,Inc.-Senior Activity Center Roof Replacement CS 115,804 $137,548 P 12/31/2015 Project Contractor:(028465)GARLAND DBS INC CAG-15-116 PumpTech,Inc-Well 8 pump repair. PW 39,557 39,557 P 12/31/2015 CAG-15-123 Piazza Renton-MOU for Piazza group to hold events at Piazza Park CED 0 0 M 12/31/2015 in downtown CAG-15-132 Catholic Community Services-services at Severe Weather Shelter CS 10,000 10,000 P 12/31/2015 CAG-15-139 Electric Lightwave-Reimbursement agreement for franchise utility PW 37,000 37,000 P 12/31/2015 relocation along Logan Av CAG-15-141 Pacific Development Concepts-Application writing for HUD Choice CED 20,000 20,000 P 12/31/2015 Neighborhoods Initiative Implementation Grant LAG-05-002 Lease of the Pavillion Building,$2,000. CS 0 6,000 R 12/31/2015 Contractor:(1082)SPIRIT OF WASHINGTON LAG-12-005 Renton Housing Authority-Lease of the Cleveland Property($1.00 CS 0 0 R 12/31/2015 for 3 years) Contractor:(1216)RENTON HOUSING AUTHORITY LAG-14-004 Rainier Flight Service,LLC.-800 Ground Lease-month to month PW 18,900 18,900 P 12/31/2015 lease(rev:$18,900 yr) Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 8 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) Contracts Expiring from 7/1/2015 thru 12/31/2015 Contract No Description Dept Drig Contr Amt Current Amt Class Expiration PAG-12-003 James Mahoney- City Hangar C Permit($4,466.52 for 1 year then PW 13,400 13,400 R 12/31/2015 month to month-3 years-total: $13,399.56). 10/1/2012- Contractor:(4770)MAHONEY,JAMES 10/1/2013 Number of Contracts/Leases: 139 Expired Contract Amt: Payable $412,185,944 Receivable $9,992,033 Miscellaneous $0 Data as of: 7/14/2015 11:36:04AM Printed: 7/14/2015 Page 9 of 9 RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt AGENDA ITEM #7. e) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Official City of Renton 2015 Population RECOMMENDED ACTION: None; Information Only DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The State of Washington Office of Financial Management has issued the April 1, 2015 population determinations for cities, towns, and counties (see attached). The 2015 population for the City of Renton is 98,470 ranking 8th in the state by population size. EXHIBITS: A. 2015 State of Washington Population Results STAFF RECOMMENDATION: None; Information Only. AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 Adams 18,728 18,950 19,050 19,200 19,400 19,410 Unincorporated 8,818 8,960 8,980 9,040 9,135 9,085 Incorporated 9,910 9,990 10,070 10,160 10,265 10,325 Hatton 101 100 105 110 110 110Lind564560565570565560 Othello 7,364 7,420 7,495 7,565 7,695 7,780 Ritzville 1,673 1,705 1,695 1,700 1,680 1,670Washtucna208205210215215205 Asotin 21,623 21,650 21,700 21,800 21,950 22,010 Unincorporated 13,143 13,195 13,240 13,325 13,460 13,515 Incorporated 8,480 8,455 8,460 8,475 8,490 8,495Asotin1,251 1,255 1,255 1,265 1,265 1,260 Clarkston 7,229 7,200 7,205 7,210 7,225 7,235 Benton 175,177 177,900 180,000 183,400 186,500 188,590 Unincorporated 32,639 33,020 33,300 33,710 34,020 34,130Incorporated142,538 144,880 146,700 149,690 152,480 154,460 Benton City 3,038 3,145 3,295 3,240 3,255 3,285 Kennewick 73,917 74,665 75,160 76,410 77,700 78,290Prosser5,714 5,780 5,785 5,810 5,815 5,845 Richland 48,058 49,090 49,890 51,150 52,090 53,080 West Richland 11,811 12,200 12,570 13,080 13,620 13,960 Chelan 72,453 72,700 73,200 73,600 74,300 75,030 Unincorporated 30,498 30,500 30,680 30,960 31,090 31,580 Incorporated 41,955 42,200 42,520 42,640 43,210 43,450Cashmere3,063 3,075 3,075 3,055 3,010 3,040Chelan3,890 $3,930 3,940 3,955 4,020 4,045 Entiat 1,112 1,135 1,135 1,140 1,140 1,155 Leavenworth 1,965 1,970 1,970 1,970 1,970 1,980Wenatchee31,925 32,090 32,400 32,520 33,070 33,230 Clallam 71,404 71,600 72,000 72,350 72,500 72,650 Unincorporated 42,228 42,395 42,560 42,830 42,935 43,030Incorporated29,176 29,205 29,440 29,520 29,565 29,620 Forks 3,532 3,500 3,545 3,545 3,565 3,565 Port Angeles 19,038 19,080 19,100 19,120 19,090 19,140Sequim6,606 6,625 6,795 6,855 6,910 6,915 Clark 425,363 428,000 431,250 435,500 442,800 451,820 Unincorporated 203,339 204,610 205,885 207,710 210,140 214,585 Incorporated 222,024 223,390 225,365 227,790 232,660 237,235Battle Ground 17,571 17,780 17,920 18,130 18,680 19,250 Camas 19,355 19,620 20,020 20,320 20,880 21,210 La Center 2,800 2,835 2,985 3,015 3,050 3,100Ridgefield4,763 4,975 5,210 5,545 6,035 6,400 Vancouver 161,791 162,300 163,200 164,500 167,400 170,400 Washougal 14,095 14,210 14,340 14,580 14,910 15,170Woodland part 83 85 85 85 85 85 Yacolt 1,566 1,585 1,605 1,615 1,620 1,620 Columbia 4,078 4,100 4,100 4,100 4,080 4,090 Unincorporated 1,423 1,435 1,435 1,425 1,405 1,410Incorporated2,655 2,665 2,665 2,675 2,675 2,680 Dayton 2,526 2,535 2,535 2,545 2,545 2,550 Starbuck 129 130 130 130 130 130 April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 Cowlitz 102,410 102,700 103,050 103,300 103,700 104,280 Unincorporated 44,085 44,225 44,180 44,345 44,515 44,765 Incorporated 58,325 58,475 58,870 58,955 59,185 59,515 Castle Rock 1,982 1,995 2,135 2,135 2,145 2,175Kalama2,344 2,365 2,390 2,400 2,430 2,500 Kelso 11,925 11,920 11,930 11,940 11,960 11,950 Longview 36,648 36,730 36,910 36,940 37,040 37,130Woodland part 5,426 5,465 5,505 5,540 5,610 5,760 Douglas 38,431 38,650 38,900 39,280 39,700 39,990 Unincorporated 20,399 20,590 20,760 21,060 21,430 21,610 Incorporated 18,032 18,060 18,140 18,220 18,270 18,380Bridgeport2,409 2,405 2,415 2,425 2,445 2,455 Coulee Dam part 187 185 185 185 185 185 East Wenatchee 13,190 13,220 13,280 13,350 13,370 13,390Mansfield320320325325325325 Rock Island 788 790 790 790 790 865 Waterville 1,138 1,140 1,145 1,145 1,155 1,160 Ferry 7,551 7,600 7,650 7,650 7,660 7,710 Unincorporated 6,478 6,520 6,565 6,555 6,560 6,620 Incorporated 1,073 1,080 1,085 1,095 1,100 1,090 Republic 1,073 1,080 1,085 1,095 1,100 1,090 Franklin 78,163 80,500 82,500 84,800 86,600 87,150 Unincorporated 13,491 13,665 13,820 13,160 12,820 12,825 Incorporated 64,672 66,835 68,680 71,640 73,780 74,325Connell4,209 5,150 5,320 5,350 5,330 5,405Kahlotus193190195195185185 Mesa 489 495 495 495 495 495 Pasco 59,781 61,000 62,670 65,600 67,770 68,240 Garfield 2,266 2,250 2,250 2,250 2,240 2,260 Unincorporated 841 835 840 850 845 855 Incorporated 1,425 1,415 1,410 1,400 1,395 1,405Pomeroy1,425 1,415 1,410 1,400 1,395 1,405 Grant 89,120 90,100 91,000 91,800 92,900 93,930 Unincorporated 40,134 40,395 40,790 40,956 41,470 41,840 Incorporated 48,986 49,705 50,210 50,844 51,430 52,090Coulee City 562 565 560 570 565 560 Coulee Dam part 0 0 0 0 0 0 Electric City 968 1,065 995 1,010 1,010 1,010Ephrata7,664 7,690 7,750 7,870 7,930 7,985 George 501 690 700 720 720 720 Grand Coulee 988 1,020 1,035 1,045 1,050 1,050Hartline151150150155155160 Krupp 48 50 50 50 50 50 Mattawa 4,437 4,460 4,495 4,540 4,460 4,535Moses Lake 20,366 20,640 20,950 21,250 21,600 22,080 Quincy 6,750 6,815 6,945 7,000 7,235 7,270 Royal City 2,140 2,150 2,160 2,190 2,210 2,235Soap Lake 1,514 1,515 1,520 1,530 1,530 1,520 Warden 2,692 2,690 2,695 2,705 2,710 2,710 Wilson Creek 205 205 205 209 +205 205 April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 Grays Harbor 72,797 72,900 73,150 73,200 73,300 73,110 Unincorporated 28,438 28,555 28,610 28,615 28,635 28,475 Incorporated 44,359 44,345 44,540 44,585 44,665 44,635 Aberdeen 16,896 16,870 16,890 16,860 16,850 16,780Cosmopolis1,649 1,645 1,640 1,650 1,645 1,640 Elma 3,107 3,115 3,110 3,115 3,130 3,135 Hoquiam 8,726 8,650 8,655 8,620 8,625 8,575McCleary1,653 1,655 1,655 1,655 1,660 1,680 Montesano 3,976 4,010 4,050 4,070 4,075 4,095Oakville684685690690690685 Ocean Shores 5,569 5,615 5,745 5,815 5,880 5,935 Westport 2,099 2,100 2,105 2,110 2,110 2,110 Island 78,506 78,800 79,350 79,700 80,000 80,600 Unincorporated 53,565 53,700 54,215 54,665 55,090 55,600 Incorporated 24,941 25,100 25,135 25,035 24,910 25,000 Coupeville 1,831 1,855 1,880 1,890 1,895 1,900 Langley 1,035 1,045 1,055 1,065 1,075 1,100Oak Harbor 22,075 22,200 22,200 22,080 21,940 22,000 Jefferson 29,872 30,050 30,175 30,275 30,700 30,880 Unincorporated 20,759 20,870 20,990 21,050 21,345 21,500 Incorporated 9,113 9,180 9,185 9,225 9,355 9,380Port Townsend 9,113 9,180 9,185 9,225 9,355 9,380 King 1,931,249 1,942,600 1,957,000 1,981,900 2,017,250 2,052,800 Unincorporated 325,000 285,265 255,720 253,100 252,050 253,280 Incorporated 1,606,249 1,657,335 1,701,280 1,728,800 1,765,200 1,799,520 Algona 3,014 3,055 3,070 3,075 3,090 3,105Auburn part 62,761 63,050 63,390 64,320 65,350 65,950 Beaux Arts Village 299 300 300 290 295 300 Bellevue 122,363 123,400 124,600 132,100 134,400 135,000Black Diamond 4,153 $4,160 4,170 4,170 4,180 4,200 Bothell part 17,090 17,150 17,280 17,440 24,610 25,410 Burien 33,313 47,660 47,730 48,030 48,240 48,810Carnation1,786 1,780 1,785 1,785 1,790 1,790 Clyde Hill 2,984 2,985 2,980 2,980 2,995 3,020 Covington 17,575 17,640 17,760 18,100 18,480 18,520Des Moines 29,673 29,680 29,700 29,730 30,030 30,100 Duvall 6,695 6,715 6,900 7,120 7,325 7,345 Enumclaw part 10,669 10,920 11,030 11,100 11,110 11,140Federal Way 89,306 89,370 89,460 89,720 90,150 90,760 Hunts Point 394 390 390 395 405 410 Issaquah 30,434 30,690 31,150 32,130 32,880 33,330Kenmore20,460 20,780 21,020 21,170 21,370 21,500Kent92,411 118,200 119,100 120,500 121,400 122,900 Kirkland 48,787 49,020 81,480 81,730 82,590 83,460 Lake Forest Park 12,598 12,610 12,640 12,680 12,750 12,810Maple Valley 22,684 22,930 23,340 23,910 24,230 24,700 Medina 2,969 2,970 2,990 3,000 3,055 3,095 Mercer Island 22,699 22,710 22,690 22,720 23,310 23,480Milton part 831 835 835 840 915 1,010 Newcastle 10,380 10,410 10,460 10,640 10,850 10,940 Normandy Park 6,335 6,345 6,350 6,350 6,375 6,420North Bend 5,731 5,830 5,855 6,020 6,280 6,460 Pacific part 6,514 6,520 6,535 6,675 6,750 6,770 Redmond 54,144 55,150 55,360 55,840 57,700 59,180 April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 King continued Renton 90,927 92,590 93,910 95,540 97,130 98,470 Sammamish 45,780 46,940 47,420 48,060 49,260 49,980 SeaTac 26,909 27,110 27,210 27,310 27,620 27,650Seattle608,660 612,100 616,500 626,600 640,500 662,400 Shoreline 53,007 53,200 53,270 53,670 53,990 54,500 Skykomish 198 195 200 195 200 195 Snoqualmie 10,670 10,950 11,320 11,700 12,130 12,850 Tukwila 19,107 19,050 19,080 19,160 19,210 19,300Woodinville10,938 10,940 10,960 10,990 11,240 11,240 Yarrow Point 1,001 1,005 1,060 1,015 1,015 1,020 Kitsap 251,133 253,900 254,500 254,000 255,900 258,200 Unincorporated 170,022 171,395 170,620 170,505 171,435 171,940Incorporated81,111 82,505 83,880 83,495 84,465 86,260 Bainbridge Island 23,025 23,030 23,090 23,190 23,360 23,390 Bremerton 37,729 38,790 39,650 37,850 38,180 39,410 Port Orchard 11,157 $11,440 11,780 12,870 13,150 13,510Poulsbo9,200 9,245 9,360 9,585 9,775 9,950 Kittitas 40,915 41,300 41,500 41,900 42,100 42,670 Unincorporated 18,063 18,315 18,440 18,785 18,890 19,120 Incorporated 22,852 22,985 23,060 23,115 23,210 23,550Cle Elum 1,872 1,875 1,865 1,870 1,870 1,865 Ellensburg 18,174 18,250 18,320 18,370 18,440 18,810 Kittitas 1,381 1,430 1,450 1,450 1,475 1,455 Roslyn 893 895 895 895 895 890South Cle Elum 532 535 530 530 530 530 Klickitat 20,318 20,500 20,600 20,700 20,850 21,000 Unincorporated 13,975 14,120 14,190 14,290 14,385 14,420 Incorporated 6,343 6,380 6,410 6,410 6,465 6,580 Bingen 712 720 730 725 730 735Goldendale3,407 3,425 3,425 3,410 3,420 3,425White Salmon 2,224 2,235 2,255 2,275 2,315 2,420 Lewis 75,455 76,000 76,300 76,200 76,300 76,660 Unincorporated 44,892 45,260 45,285 45,270 45,280 45,475Incorporated30,563 30,740 31,015 30,930 31,020 31,185 Centralia 16,336 16,440 16,670 16,600 16,640 16,790 Chehalis 7,259 7,310 7,345 7,355 7,370 7,365Morton1,126 1,125 1,125 1,120 1,120 1,125 Mossyrock 759 760 760 755 765 750 Napavine 1,766 1,780 1,790 1,795 1,815 1,835 Pe Ell 632 635 635 630 630 640 Toledo 725 725 725 720 725 725Vader621625625620620615 Winlock 1,339 1,340 1,340 1,335 1,335 1,340 Lincoln 10,570 10,600 10,675 10,675 10,700 10,720 Unincorporated 5,081 5,110 5,185 5,230 5,305 5,305Incorporated5,489 5,490 5,490 5,445 5,395 5,415 Almira 284 285 285 285 280 280 Creston 236 235 235 235 230 230Davenport1,734 1,735 1,730 1,700 1,685 1,685 Harrington 424 420 420 420 415 420 Odessa 910 910 915 905 900 905 April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 Lincoln continued Reardan 571 575 575 575 570 570Sprague446445445445440445Wilbur884885885880875880 Mason 60,699 61,100 61,450 61,800 62,000 62,200 Unincorporated 50,865 51,245 51,580 51,825 52,005 52,130 Incorporated 9,834 9,855 9,870 9,975 9,995 10,070 Shelton 9,834 9,855 9,870 9,975 9,995 10,070 Okanogan 41,120 41,200 41,425 41,500 41,700 41,860 Unincorporated 24,780 24,805 25,085 25,110 25,120 25,320 Incorporated 16,340 16,395 16,340 16,390 16,580 16,540Brewster2,370 2,365 2,355 2,370 2,380 2,395 Conconully 210 220 215 220 230 230 Coulee Dam part 911 910 915 915 915 910Elmer City 238 240 235 235 240 285 *Nespelem 236 235 235 235 235 245 Okanogan 2,552 2,585 2,535 2,560 2,595 2,580 Omak 4,845 4,845 4,835 4,830 4,840 4,900Oroville1,686 1,690 1,715 1,715 1,700 1,695 Pateros 667 665 665 665 665 525 Riverside 280 280 280 280 290 285Tonasket1,032 1,025 1,020 1,020 1,110 1,110 Twisp 919 925 930 940 945 945 Winthrop 394 410 405 405 435 435 Pacific 20,920 20,900 20,970 21,000 21,100 21,210 Unincorporated 14,073 14,070 14,115 14,125 14,225 14,320 Incorporated 6,847 6,830 6,855 6,875 6,875 6,890Ilwaco936935940940945945Long Beach 1,392 1,390 1,400 1,410 1,410 1,420 Raymond 2,882 2,870 2,890 2,895 2,890 2,905 South Bend 1,637 1,635 1,625 1,630 1,630 1,620 Pend Oreille 13,001 13,000 13,100 13,150 13,210 13,240 Unincorporated 9,810 9,790 9,890 9,945 9,985 10,030 Incorporated 3,191 3,210 3,210 3,205 3,225 3,210 Cusick 207 210 210 205 205 200 Ione 447 445 445 445 445 440 Metaline 173 175 175 175 185 175 Metaline Falls 238 240 240 240 240 235 Newport 2,126 2,140 2,140 2,140 2,150 2,160 Pierce 795,225 802,150 808,200 814,500 821,300 830,120 Unincorporated 366,738 372,110 375,955 378,495 381,970 386,050 Incorporated 428,487 430,040 432,245 436,005 439,330 444,070Auburn part 7,419 7,655 7,850 8,915 9,280 9,595 Bonney Lake 17,374 17,500 17,730 18,010 18,520 19,490 Buckley 4,354 4,345 4,365 4,370 4,430 4,440Carbonado610610610610610615DuPont8,199 8,430 8,640 8,855 9,175 9,250 Eatonville 2,758 2,775 2,785 2,815 2,840 2,880 Edgewood 9,387 9,405 9,425 9,460 9,525 9,615Enumclaw part 0 0 0 0 0 0 Fife 9,173 9,220 9,235 9,290 9,405 9,545 Fircrest 6,497 6,500 6,525 6,540 6,555 6,575 April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 Pierce continued Gig Harbor 7,126 7,200 7,340 7,670 7,985 8,555 Lakewood 58,163 58,190 58,260 58,310 58,360 58,400 Milton part 6,137 6,140 6,150 6,345 6,350 6,375Orting6,746 6,770 6,790 6,930 7,065 7,290 Pacific part 92 85 85 85 80 70 Puyallup 37,022 37,240 37,620 37,980 38,670 38,950Roy793795805805805805 Ruston 749 750 755 795 830 905 South Prairie 434 435 435 435 435 435Steilacoom5,985 6,000 6,015 6,040 6,060 6,115Sumner9,451 9,450 9,470 9,520 9,545 9,660 Tacoma 198,397 198,900 199,600 200,400 200,900 202,300 University Place 31,144 31,170 31,270 31,340 31,420 31,720Wilkeson477475485485485485 San Juan 15,769 15,900 15,925 16,000 16,100 16,180 Unincorporated 13,607 13,720 13,785 13,815 13,910 13,965 Incorporated 2,162 2,180 2,140 2,185 2,190 2,215 Friday Harbor 2,162 2,180 2,140 2,185 2,190 2,215 Skagit 116,901 117,400 117,950 118,600 119,500 120,620 Unincorporated 48,112 48,255 48,345 48,411 48,720 49,220 Incorporated 68,789 69,145 69,605 70,189 70,780 71,400 Anacortes 15,778 15,860 15,960 16,080 16,190 16,310 Burlington 8,388 8,420 8,435 8,445 8,445 8,485Concrete710*710 715 710 720 730 * Hamilton 301 300 300 304 +305 305La Conner 891 885 895 890 895 895 Lyman 438 440 440 440 445 445 Mount Vernon 31,743 31,940 32,250 32,710 33,170 33,530Sedro-Woolley 10,540 10,590 10,610 10,610 10,610 10,700 Skamania 11,066 11,150 11,275 11,300 11,370 11,430 Unincorporated 8,645 8,685 8,755 8,780 8,855 8,895Incorporated2,421 2,465 2,520 2,520 2,515 2,535 North Bonneville 956 965 1,000 1,005 1,005 1,005 Stevenson 1,465 1,500 1,520 1,515 1,510 1,530 Snohomish 713,335 717,000 722,900 730,500 741,000 757,600 Unincorporated 302,292 304,435 308,445 312,500 320,335 330,260 Incorporated 411,043 412,565 414,455 418,000 420,665 427,340 Arlington 17,926 17,930 17,970 18,270 18,360 18,490Bothell part 16,415 16,570 16,720 17,020 17,020 17,230 Brier 6,087 6,100 6,155 6,315 6,345 6,500 Darrington 1,347 1,345 1,345 1,350 1,350 1,350Edmonds39,709 39,800 39,800 39,950 39,950 40,490 Everett 103,019 103,100 103,300 104,200 104,900 105,800 Gold Bar 2,075 2,060 2,060 2,080 2,085 2,115Granite Falls 3,364 3,370 3,380 3,385 3,390 3,390 Index 178 180 180 180 180 160 Lake Stevens 28,069 28,210 28,510 28,960 29,170 29,900Lynnwood35,836 35,860 35,900 35,960 36,030 36,420 Marysville 60,020 60,660 61,360 62,100 62,600 64,140 Mill Creek 18,244 18,370 18,450 18,600 18,780 19,760Monroe17,304 17,330 17,390 17,510 17,660 17,620Mountlake Terrace 19,909 19,990 20,090 20,160 20,530 21,090 April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 Snohomish continued Mukilteo 20,254 20,310 20,360 20,440 20,540 20,900 Snohomish 9,098 9,200 9,215 9,220 9,270 9,385Stanwood6,231 6,220 6,300 6,340 6,530 6,585 Sultan 4,651 4,655 4,660 4,660 4,665 4,680 Woodway 1,307 1,305 1,310 1,300 1,310 1,335 Spokane 471,221 472,650 475,600 480,000 484,500 488,310 Unincorporated 136,097 136,713 136,487 137,813 139,904 140,717 Incorporated 335,124 335,937 339,113 342,187 344,596 347,593Airway Heights 6,114 6,220 7,780 7,935 7,970 8,385 Cheney 10,590 10,790 10,820 11,070 11,310 11,440 Deer Park 3,652 3,675 3,715 3,800 3,870 3,950Fairfield612595600615615615Latah193*195 195 195 195 195 Liberty Lake 7,591 7,705 7,900 8,190 8,675 8,975 Medical Lake 5,060 4,910 4,920 4,945 4,965 4,945Millwood1,786 1,785 1,785 1,790 1,785 1,790 Rockford 470 470 470 470 470 470 Spangle 278 280 280 280 280 280Spokane208,916 209,100 210,000 211,300 212,300 213,100 Spokane Valley 89,755 90,110 90,550 91,490 92,050 93,340 Waverly 107 *102 *98 *107 *111 *108 * Stevens 43,531 43,600 43,700 43,800 43,900 44,030 Unincorporated 33,893 33,946 34,035 34,160 34,230 34,300 Incorporated 9,638 9,654 9,665 9,640 9,670 9,730Chewelah2,607 2,610 2,620 2,615 2,615 2,650Colville4,673 4,690 4,695 4,685 4,690 4,705 Kettle Falls 1,595 1,605 1,600 1,595 1,610 1,615 Marcus 183 *174 *175 175 180 175 Northport 295 295 295 290 290 295Springdale285280280280285290 Thurston 252,264 254,100 256,800 260,100 264,000 267,410 Unincorporated 135,123 135,830 136,610 137,395 138,160 138,930 Incorporated 117,141 118,270 120,190 122,705 125,840 128,480Bucoda562560560560560565 Lacey 42,393 42,830 43,600 44,350 45,320 46,020 Olympia 46,478 46,780 47,500 48,480 49,670 51,020 Rainier 1,794 1,825 1,825 1,840 1,850 1,880Tenino1,695 1,700 1,705 1,705 1,725 1,730 Tumwater 17,371 17,570 17,900 18,300 18,800 19,100 Yelm 6,848 7,005 7,100 7,470 7,915 8,165 Wahkiakum 3,978 4,000 4,025 4,020 4,010 3,980 Unincorporated 3,446 3,470 3,500 3,520 3,510 3,490 Incorporated 532 530 525 500 500 490 Cathlamet 532 530 525 500 500 490 Walla Walla 58,781 58,800 59,100 59,500 60,150 60,650 Unincorporated 16,750 16,815 16,975 17,150 17,295 16,590 Incorporated 42,031 41,985 42,125 42,350 42,855 44,060 College Place 8,765 8,780 8,845 8,875 9,050 9,110 Prescott 318 320 325 325 325 325Waitsburg1,217 1,215 1,215 1,220 1,220 1,235 Walla Walla 31,731 31,670 31,740 31,930 32,260 33,390 April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues State of Washington AGENDA ITEM #7. f) County Census Estimate Estimate Estimate Estimate Estimate Municipality 2010 2011 2012 2013 2014 2015 Whatcom 201,140 202,100 203,500 205,800 207,600 209,790 Unincorporated 87,065 87,535 87,921 88,276 88,822 89,788 Incorporated 114,075 114,565 115,579 117,524 118,778 120,002 Bellingham 80,885 81,070 81,360 82,310 82,810 83,580Blaine4,684 4,705 4,760 4,785 4,865 4,905 Everson 2,483 $2,495 2,520 2,550 2,570 2,580 Ferndale 11,415 11,530 11,830 12,290 12,710 12,920 Lynden 11,951 12,060 12,340 12,730 12,920 13,090 Nooksack 1,338 1,350 1,370 1,410 1,435 1,460Sumas1,319 *1,355 *1,399 *1,449 *1,468 *1,467 * Whitman 44,776 44,800 45,950 46,000 46,500 47,250 Unincorporated 5,961 5,974 5,974 6,035 6,065 6,084Incorporated38,815 38,826 39,976 39,965 40,435 41,166Albion579555545550555555 Colfax 2,805 2,805 2,790 2,780 2,765 2,790 Colton 418 425 415 420 420 420Endicott289293#295 295 300 +296 + Farmington 146 145 145 145 150 150 Garfield 597 600 595 595 595 595LaCrosse313315315315320320 Lamont 81 *80 80 80 80 80 Malden 203 205 205 205 205 200Oakesdale422425425425425430 Palouse 998 1,005 1,020 1,020 1,030 1,030 Pullman 29,799 29,820 31,000 30,990 31,420 32,110 Rosalia 550 555 555 555 555 560St. John 543 *523 *501 *500 505 510Tekoa778775785770775785 Uniontown 294 300 305 320 335 335 Yakima 243,231 244,700 246,000 247,250 248,800 249,970 Unincorporated 83,755 84,300 84,800 84,910 85,410 85,985 Incorporated 159,476 160,400 161,200 162,340 163,390 163,985 Grandview 10,862 10,920 11,000 11,010 11,170 11,200Granger3,246 3,270 3,285 3,315 3,495 3,640 Harrah 630 *630 650 645 645 650 Mabton 2,286 2,290 2,290 2,305 2,310 2,310Moxee3,308 3,415 3,505 3,655 3,720 3,810 Naches 795 805 805 805 815 830 Selah 7,147 7,205 7,290 7,340 7,395 7,495Sunnyside15,858 16,010 16,130 16,200 16,230 16,280Tieton1,191 1,195 1,195 1,235 1,255 1,255 Toppenish 8,949 8,950 8,950 8,950 8,955 8,965 Union Gap 6,047 6,055 6,105 6,110 6,140 6,150 Wapato 4,997 5,025 5,030 5,035 5,040 5,040Yakima91,196 $91,630 91,930 92,620 93,080 93,220 Zillah 2,964 3,000 3,035 3,115 3,140 3,140 Washington 6,724,540 6,767,900 6,817,770 6,882,400 6,968,170 7,061,410 Unincorporated 2,478,323 2,454,633 2,438,547 2,449,701 2,470,761 2,497,039Incorporated4,246,217 4,313,267 4,379,223 4,432,699 4,497,409 4,564,371 State of Washington April 1, 2015 Population of Cities, Towns and Counties Used for Allocation of Selected State Revenues AGENDA ITEM #7. f) (*) State certified special census: A population and housing count that meets all special census certification requirements.(+) Informal count: A population count that is considered accurate but does not meet all special census certification requirements. (#) Informal census: A population and housing count that is considered accurate but does not meet all special census certification requirements. The 2010 populations shown are, with a few exceptions, the federal census Public Law 94-171 counts. See Table 5 in Population Trends for Washington State for more information: http://www.ofm.wa.gov/pop/april1/poptrends.pdf. With the exception of adjustments to federal census counts, annual estimates in this series are not revised in cases where more accurate data become available after the estimate date. ($) Census 2010 population and housing adjusted for annexations effective and approved by OFM from January 2, 2010 to April 1, 2010. AGENDA ITEM #7. f) REGULAR COUNCIL - 13 Jul 2015 SUBJECT/TITLE: Reclass Plan Reviewer Position to Civil Engineer II Position RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: C. E. "Chip" Vincent, CED Administrator EXT.: 6588 FISCAL IMPACT: Expenditure Required: $ 135,341 Transfer Amendment: $ N/A Amount Budgeted: $ 124,727 Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The current Plan Reviewer position will become available due to the resignation notice received from Kamran Yazdidoost. This request is to reclass the vacated Plan Reviewer position to a Civil Engineer II position. The Civil Engineer II performs studies independently requiring experience in design, plan review or project management. This position would aid the Development Engineering Section with backlogged customer submitted projects, increased project loads, improve the quality of work being built within the City, and can do inspections. There is a difference of $10,614 between the expenditure required for a Civil Engineer II position and the amount budgeted for the vacated position in 2015. However, the amount needed effective August 1, 2015 is $4,422.50. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: The Administration recommends approval of a reclassification of the Plan Reviewer position to a Civil Engineer II position. AGENDA ITEM #7. g) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:July 6, 2015 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:C. E. “Chip” Vincent, CED Administrator SUBJECT:Reclass Plan Reviewer Position to Civil Engineer II Position ISSUE: Should the City approve a reclass of the Plan Reviewer position to a Civil Engineer II position within CED to provide additional support for Development Engineering functions? RECOMMENDATION: The Administration recommends approval of a reclassification of the Plan Reviewer position to a Civil Engineer II position. DISCUSSION: The current Plan Reviewer position will become available due to the resignation notice received from Kamran Yazdidoost. This request is to reclass the vacated Plan Reviewer position to a Civil Engineer II position. The Civil Engineer II performs studies independently requiring experience in design, plan review or project management. This position would aid the Development Engineering Section with backlogged customer submitted projects, increased project loads, improve the quality of work being built within the City, and can do inspections. There is a difference of $10,614 between the expenditure required for a Civil Engineer II position and the amount budgeted for the vacated position in 2015. However, the amount needed effective August 1, 2015 is $4,422.50. CONCLUSION: Approve the reclassification of the Plan Reviewer position to a Civil Engineer II position within CED. cc:Jay Covington, Chief Administrative Officer Nancy Carlson, Human Resources & Risk Management Administrator Iwen Wang, Administrative Services Administrator AGENDA ITEM #7. g) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: CryOut! Voices of the Youth Event Fee Waiver RECOMMENDED ACTION: Council Concur DEPARTMENT: Community Services STAFF CONTACT: Casey Stanley, Neighborhoods, Resources and Events Manager EXT.: 6624 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The CryOut! organization believes that they are on the same team as the City in their efforts to better the lives of Renton youth. The Voices of the Youth Event is a community event that focuses on youth employment and youth participation in the community. They invest about $15,000 during the summer to hire 10 youth as workers for the summer. They take them through leadership development in the month of June in Los Angeles, exposing them to other struggling communities and how important their participation in rebuilding our community is. In July they lead an elementary student summer camp for about 15 elementary aged kids at the Harambee building in downtown Renton. To crown it all, in August they put on a community concert event to serve our Renton community and to portray the positive work that they are capable of. This year’s event will be held on August 29, 2015. This is their third year putting on this concert and the youth are looking forward to showing their faces in the community doing positive work. Staff believes this event is beneficial to the overall well-being of the community and supports the requested fee waiver. EXHIBITS: A. Fee Waiver Request STAFF RECOMMENDATION: Approve the requested fee waiver for the CryOut! Voices of Youth event at Liberty Park on August 29, 2015. AGENDA ITEM #7. h) CITY OF RENTON COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Name of Group: CryOut! Group Contact Person: Celestine Exinkwo Contact Number: 323-632-9355 Address: 316 S 3rd Street Renton Email Address: Celestine@cryout.net Date of Event: 8/29/2015 Number in Party: 100 Location: Liberty Park Type of Event: Family Concert on August 29, 2015 Staff Contact Name/Telephone: Casey Stanley What is the total cost of the rental and applicable fees? $250 What is the cost of the fee waiver or reduction requested? $250 Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens: We would like to request a fee waiver to use Liberty Park. We at CryOut! believe that we are on the same team as the City in our efforts to better the lives of Renton youth. The Voices of the Youth Event is a community event that focuses on youth employment and youth participation in the community. We invest about $15,000 during the summer to hire 10 youth as our workers for the summer. We take them through leadership development in the month of June in Los Angeles, exposing them to other struggling communities and how important their participation in rebuilding our community is. In July we lead an elementary student summer camp for about 15 elementary aged kids at the Harambee building in downtown Renton. To crown it all, in August we put on a community concert event to serve our Renton community and to portray the positive work that they are capable of. This is our third year putting on this concert and our youth are looking forward to showing their faces in the community doing positive work. For this reason we think the city should consider waiving the fees that it’ll cost to put on a community event at Liberty Park. Staff Recommendation: Approve the fee waiver request. This is a great opportunity for the young people of Renton to demonstrate their leadership to build positive relationships within the community. Council Approval cc: Casey Stanley, Special Events Manager AGENDA ITEM #7. h) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: LAG-13-001 Lease Amendment - Carco Theatre / Puget Sound Access (PSA) RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Peter Renner, Facilities Director EXT.: 6605 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ $2500/month Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Council recently received an update from Puget Sound Access (PSA) regarding the operation of the Carco Theatre. After a demanding opening, PSA made some aggressive changes that included hiring a theater operations business consultant, a dedicated full-time theater manager, a full-time support staff person, and a part-time general manager. As you heard in their presentation, these changes have already resulted in levels of theater bookings not seen in many years and with broad support for diverse cultural, demographic, and community participation. The City was asked to restructure the Lease for a number of reasons. The most significant change was to extend the lease term to ten years. This is the length of time commitment that is required to qualify for 4Culture and other grants, which are expected to be a significant source of revenue for needed theater improvements. PSA also presented a pro forma scenario showing that they could not break even, especially in the near term, with the structure of the percentage of booking fee rents so those were modified. While the rents percentages were maintained, the modification was to extend rents at 14% from the third through the tenth year of the lease. City use of the theater was also addressed in a collaborative way that allows PSA additional flexibility in booking around City uses while insuring sufficient dates for the important community uses that already have a place in the Recreation Division calendar, as well as trainings for the Police Department. These changes have all been proposed with the specific intent to insure the sustainability and effectiveness of the operation of Carco Theatre. EXHIBITS: A. Lease Amendment AGENDA ITEM #7. i) STAFF RECOMMENDATION: Council approve the Lease Amendment with PSA AGENDA ITEM #7. i) 1 ADDENDUM “A” TO CARCO THEATER LEASE The Carco Theater Lease (“Lease”), dated January 28, 2013, known as LAG 13-001, between the City of Renton (“City” or “Lessor”), and Puget Sound Access, (“PSA” or “Lessee”) for lease of the property described in said Lease, is amended as shown below. All other provisions of the Lease shall remain in full force and effect. ARTICLE 1. Section 1.1 Date of Lease: January 1, 2015 – December 31, 2025 Section 1.6 Lease Term: 1.6.1.The Amended term of this Lease shall be ten (10) years, beginning on January 1, 2015 (the “Commencement Date”), and ending on December 31, 2025. Section 1.9 Rent and Other Charges Payable by Lessee: 1.9.4 Revenue Sharing: In addition to the monthly Base Rent above, Lessee shall pay monthly to Lessor the following amounts based on theatre uses, including venue-generated post-event, post-production, and media distribution services. Such amounts shall not include any taxes paid by Lessee or gratuities. 1st Year (2015)12% of venue-generated gross receipts 2nd Year (2016)13% of venue-generated gross receipts 3rd through 10th Year (2017-2024)14% of venue-generated gross receipts Income that PSA generates in ways that do not involve Carco Theatre bookings are not subject to percentage rents. PSA will make good faith efforts to grow and improve Carco Theatre capacity and technical support to attract clients and to be a better resource to the community on a continuous basis. 1.9.4.1 Reduction in Revenue Share if Lessee not qualified for Excise Tax Exemption: If Lessee is not qualified for Excise Tax Exemption as set forth in 1.9.3, and if Lessee is therefore paying 12% or more in Excise Tax, then the Revenue Sharing percentages during any year of the extended Term shall be modified as follows: 0% of venue-generated gross receipts for annual gross receipts under $150,000; 5% of venue-generated gross receipts for annual gross receipts over $150,000; and 10% of venue-generated gross receipts for annual gross receipts over $250,000. 1.9.4.2 PSA Improvements: PSA has financed improvements within a portion of the basement of the premises as permitted by City. The Contract between PSA and Harto Construction for said improvements is attached to this Amendment. The total amount financed by PSA is $36,079.31 (the “Costs”). AGENDA ITEM #7. i) 2 Lessor agrees that Lessee may subtract the costs of these improvements from any rent currently past due, and/or Lessee may subtract the costs of these improvements from up to half of any future rent payments, until the Costs are equal to the amount of unpaid rent. At such time that the Costs are equal to the amount of unpaid rent, the total Costs will be added to Lessee’s remaining rent obligation and amortized over the then remaining term of the lease at an interest rate of prime plus one (1) percent %. PSA will remain obligated to pay for any unpaid balance of the improvements should this lease be terminated prior to the end of the extended Term. 1.9.4.3 Past City-Sponsored User Days and past Lessee percentage payments: Upon execution of this Lease Amendment, Lessee agrees to accept and maintain as scheduled any prospective City Usage Days (55 total days between May 2015 through May 2016), and as consideration for (i) all such prospective City Usage Days and for (ii) all past City Usage Days that may have been in excess of those provided for in the Lease, Lessee shall be considered “current” on any Revenue Share percentages, paid or unpaid, as of the date of execution of this Amendment. 1.9.5 Fee Increases: Increases to rental rates for non-profit entities and residents of the City of Renton may not be imposed without prior Renton City Council approval. When Lessee proposes to increase any of the fees charged to users, a list of these increases shall be sent to the Lessor’s representative for presentation to the City Council for approval. The time frame for Lessor action on approval is normally one month. As noted above, Media Services revenue shall be included in the percentage rates. However, Media Services Rates shall include amounts for equipment use and consumables, which will vary by user. PSA may offer a frequent user fee reduction to increase overall use of the facility. Additionally, PSA occasionally offers community organizations and citizens a subsidized service to produce video to air as part of its non-profit mission. This work is scheduled around full-pay customers ARTICLE 5 Section 5.4 City Use of Facility 5.4.1 City-Sponsored Events: 5.4.1.1 Lessor shall have the right to schedule use of the property for up to a maximum of two hundred forty (240) hours over no more than forty-five (45) days for “City-Sponsored User Days” per year at the Carco Theatre, subject to the allocations set forth below, and including, but not limited to, the Renton AGENDA ITEM #7. i) 3 Youth Symphony Orchestra and Specialized Recreation Drama. These City- Sponsored User Days shall be held with no rental charge to the City. The 45 City-Sponsored User Days shall be allocated as follows: Lessor shall have the right to schedule up to a maximum of ten (10) City-Sponsored Prime User Days per year at the Carco Theatre, and up to a maximum of 35 (35) City- Sponsored Regular User Days per year at the Carco Theatre. As used herein, “Prime User Days” are any City-Sponsored User Day, for any number of hours, on a day of the week that falls on a Thursday, Friday, Saturday, or Sunday. “Regular User Days” are any City-Sponsored usage, for any number of hours, on a day of the week that falls on a Monday, Tuesday, or Wednesday. The parties will use best efforts to accommodate each other to permit variances for good cause, during the lease term, from these maximums, balancing the mutual benefit from profitable operations of the theatre, with the benefit to the City realized by City-Sponsored events. By way of illustration, it is anticipated that Lessee may from time to time seek to utilize a City-Sponsored User Day that has been previously scheduled by the City within the maximum as part of an ongoing City-Sponsored usage, and the City may or may not be able to grant this accommodation to Lessee depending on upcoming scheduling and availability; conversely, from time to time, the City may request an additional Prime User Day above the maximum, and/or additional Regular User Day(s) that Lessee may or may not be able to grant this accommodation to the City depending on upcoming scheduling and availability. The parties will seek in good faith to accommodate such requests. As set forth above, the forty-five City-Sponsored User Days shall be held with no rental fee to the City. Additionally, on up to thirty (30) of the forty-five (45) City-Sponsored User Days, Lessee shall waive any service charges and provide technical support, specifically, one technician and one house manager (“Staff Supported Days”). Additional Lessee staff for Staff Supported Days use shall be billed at Lessee’s published rates. The maximum number of hours available for use on any day is 12 hours. If Lessor uses the property in excess of the above-referenced thirty (30) City-Sponsored User Days (“Non-Staff Supported Days”), Lessor shall pay for Lessee staff at Lessee’s published rates. As set forth in Section 1.9.4.3 above, for the period May 2015 through May 2016, Lessor is scheduled to use the facility for 55 City-Sponsored User Days, The parties agree to waive the limit for City-Sponsored User Days for this time period, and the above formula will go into effect on June 1, 2016, unless otherwise agreed by the Parties. The remainder of this page is left blank; signatures to follow on the next page. AGENDA ITEM #7. i) 4 “LESSOR”“LESSEE” City of Renton Puget Sound Access By ____________________________By ____________________________ Denis Law, Mayor Name _________________________ Date ___________________, 2015. Title __________________________ Attest: Date _____________________, 2015. By ____________________________ Jason A. Seth, City Clerk Approved as to form: By ____________________________ AGENDA ITEM #7. i) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Facility Supervisor Position Change to Facility Manager RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Peter Renner, Facilities Director EXT.: 6605 FISCAL IMPACT: Expenditure Required: $ $13,000 Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Recent and pending retirements provide us with the best opportunity to review Facilities Division operations and to propose changes. We do this in the interest of improving our business practices, providing better service, and aligning the Division in a more relevant way. Facility Management has become increasingly dependent on technology and the technology grows ever more complex. Building systems are managed more on keyboards than in boiler rooms. The need for more technologically skilled managers is exacerbated by the increasing life span of City facilities and the increasing need for energy and maintenance management . The potential for equipment failures and building envelope problems has increased since the last divisional reorganization many years ago. As we have had openings for Facility Technicians, we have replaced generalists with knowledge-specific technicians, such as our Facility HVAC Technician and our Facility Electrical Technician. These modifications are also driven by higher levels of licensing compliance in order to perform certain types of work. The results of improving our technological expertise in these areas have been very positive. We also seek to address the issue of a lack of redundancy in our employee knowledge base. When control systems malfunction, we are limited in our response capacity to one or two employees having the ability to diagnose and fix the issue. We have insufficient technological bandwidth and that puts the City in a disadvantaged position. Therefore, we are proposing to upgrade the vacant Facility Supervisor position to Facility Manager. This position would change from a represented a21 to a non-represented m28. While a demonstrated strong background in employee management remains key, the job description has been re-worked to emphasize the education, experience, professional certifications and technological competence that we see as necessary for effective building management into the future. AGENDA ITEM #7. j) The attached Cost Detail shows an incremental increase of roughly $8500, including benefits, per year, to make this change. Salary savings will support a portion of the costs. We strongly encourage Council to support it. EXHIBITS: A. Cost Detail Spreadsheet B. Facility Manager Job Description C. Facilities Organization Chart STAFF RECOMMENDATION: Council approve the change of Facility Supervisor at a21 to Facility Manager at m28. AGENDA ITEM #7. j) Drafted by HR; Finance to verify Data as of 6-16-15 Pay Pay Total New Current Title Step Range New Position Title Step Range Funding Comments Parks Maintenance Supervisor E a21 Parks Maintenance Manager C m28 $8,528 Reclassify one Parks Maintenance Supervisor to Manager $8,528 2015 FACILITIES DIVISION REORGANIZATION - Staffing Cost Detail CURRENT STATUS RECOMMENDED CHANGES AGENDA ITEM #7. j) FACILITIES DIVISION REORGANIZATION - Staffing Cost Detail 2015 Drafted by HR; Finance to verify (Calculations based on actual step increases) Data as of 6-16-15 CURRENT STATUS RECOMMENDED CHANGES Pay Annual Pay Annual Increase/ Additional New Funding Current Title Range Salary Max New Position Title Step Range Salary Decrease Benefits (20.04%) Request Comments Facilities Supervisor a21 $77,592 Facilities Manager C m28 $84,696 $7,104 $1,424 $8,528 Reclassifying the Facilities Supervisor to Manager NEW FUNDING: $8,528 New Funding Request: $8,528 Less 6 months for 2015: $4,264 TOTAL 2015 NEW FUNDING: $4,264 New Funding: $8,528 Plus 2.5% COLA: $213 (Estimate for 2016) TOTAL 2016 NEW FUNDING: $8,741 TOTAL 15/16 NEW FUNDING: $13,005 AGENDA ITEM #7. j) CLASS TITLE:FACILITIES MANAGER (03086) FLSA STATUS: BARGAINING UNIT: PAY RANGE: Exempt Non Represented m28 JOB SUMMARY: Considered a working manager, oversee a workgroup or small division. Will have direct reports and may have indirect reports. Direct, organize, and administer a comprehensive maintenance program for City buildings and facilities. Manage employee performance (promote, coach, mentor, and discipline); terminate in conjunction with a superior. Monitor and maintain a designated budget. Determine how to ensure department/strategic goals are implemented. Policy development, updates, interpretation, and administration. SUPERVISION: Reports To: Facilities Director Supervises: Electrical Technicians, Facilities Technicians, HVAC System Technicians, and/or Custodial Maintenance Supervisors JOB DUTIES/RESPONSIBILITIES: Essential Functions: Plan, organize and manage the building and facilities maintenance operations for the City. Recruit, hire, train, recognize, promote, coach, mentor, develop, evaluate, and discipline the performance of assigned staff. Terminations handled in conjunction with a superior. Delegate/assign, prioritize, review, and ensure timely completion of duties of assigned staff. Assist in establishing and implementing the goals of the Facilities division or Community Services department. Evaluate Facilities operations to improve customer service, productivity and efficiency, and resolve work-related complaints and issues that cannot be addressed by staff. Provide technical and policy information to the public, and meet with complainants to resolve building maintenance or custodial problems and maintain positive relations. Prepare and control assigned budgets, control and approve expenditures and capital purchases, monitor, prepare and submit periodic budget updates, and monitor assigned performance measures. Schedule and supervise day-to-day operations and activities of building maintenance staff, and organize and coordinate work assignments and priorities. AGENDA ITEM #7. j) Comment [CL]: Redundant with the “approve purchase requisitions” two bullets up. Comment [CL]: Also redundant with the same bullet above. Comment [CL]: Redundant with above. Comment [CL]: Redundant with above. Comment [CL]: Moved from “Ability To…” Comment [CL]: This should be a standard function, not an essential function. Comment [CL]: Moved from “Ability To…” Facilities Manager - Continued Page 2 Assist in the planning, scheduling and implementation of short-and long-range projects. Establish and implement effective preventive maintenance programs. Research, review, and recommend security system infrastructure, including intrusion detection, video monitoring, and fire protection systems. Stay current with all applied technology pertinent to City operations; recommend options for energy savings, sustainability, and increased employee productivity through upgrades and retrofit processes. Inspect and coordinate electrical power quality to City buildings, equipment and microcomputers; research and recommend equipment and systems to purchase. Approve purchase requisitions, develop estimated replacement costs and equipment specifications, and recommend establishing open purchase order accounts at local vendors. Research vendors and/or outsourced providers for best source, price and quality of supplies, equipment, elevator service, extinguisher service, tools, vehicles, etc. Train assigned personnel and secure outside safety experts to conduct special safety training, and attend related safety seminars and committees. Prioritize, schedule and coordinate work projects with other City staff and citizens groups, and attend a variety of meetings related to assigned operations and activities. Request bids and proposals for work to be performed, monitor contractor work, and inspect completed work and work in progress to ensure compliance with project specifications and applicable laws, codes and regulations. Oversee various records and reports, including work accomplished and in progress, inventory control of equipment and materials, materials purchased and used, cost estimates, hazardous materials and safety records, and priorities of work projects. Interpret and explain policies and regulations, and remain current regarding applicable laws, codes, rules and procedures pertaining to the safe and efficient operation of City facilities. Respond to emergency calls after hours and on weekends (shared responsibility). Standard Functions: Operate a variety of equipment including vehicles, welding equipment, testing meters and gauges, buffers, hydraulic lifts, power concrete trowels, power line monitor, personal computer for HVAC controls and a variety of hand and power tools. Maintain vendor lists, and on-line or printed catalogs and brochures. Perform related duties as assigned. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: Trade school courses in electricity, electronics, building control systems, HVAC, plumbing, painting and other construction trades.  8 years increasingly responsible building maintenance and repair experience. AGENDA ITEM #7. j) Comment [CL]: Moved from “Knowledge of…” Facilities Manager - Continued Page 3 Or 10 years of relevant education and experience.  4 years supervisory experience. Pool Operator’s Certification (or obtain within one year of hire). Valid Washington State driver's license. Successful passing of a national fingerprint-based records check. College degree preferred. Certifications preferred: o CFM (Certified Facility Manager) o SFP (Sustainability Facility Profession) o FMP (Facility Management Professional) o BOC (Building Operator Certification). Public sector experience preferred. KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS: Oral communication and presentation skills. Written communication skills, ensuring correct grammar, spelling, punctuation and vocabulary. Technical writing skills. Interpersonal skills using tact, patience, and courtesy. Effective, professional, and positive interactions with difficult individuals. Understand and follow direction given. Meet schedules and deadlines. Accurate advanced mathematical skills. Recordkeeping skills. Report preparation and distribution skills. Budget development and control skills. Research and analytical skills. Decision-making skills. Conflict resolution and problem-solving skills. Leadership skills. Detail-oriented and organization skills. Ability to: o Read and understand blueprints, specification documents, schematics and sketches. o Work independently. o Negotiate viable solutions under a variety of circumstances. o Analyze situations accurately and adopt an effective course of action. o Generate complex reports. Knowledge of: o Methods, materials and equipment used in various building maintenance and repair trades such as plumbing, HVAC, electrical, carpentry and painting. AGENDA ITEM #7. j) Comment [CL]: Most of this section is redundant with above or where noted, was added into the new KSAs. Comment [CL]: Most of this section is redundant with above or where noted, was added into the new KSAs. Facilities Manager - Continued Page 4 o Methods, materials, and tools used in construction, building maintenance, and facilities operations work. o Proper use of relevant safety devices or equipment. o Microsoft Word, Excel, Outlook. WORK ENVIRONMENT/PHYSICAL DEMANDS: The following represent the physical demands that must be met to successfully perform the essential functions of this job: 80% of work is performed in a typical office environment and involves moving throughout the facility and community. The remaining 20% of work is performed in and around City building and facilities. Driving and field work required. Constantly operate a computer and other office equipment. Frequent communication with City employees and customers. Climb and work from ladders, climb stairs, good reflexes and eyesight, and bending, stretching, and standing for extended periods. Exposure to high voltage wires, hazardous materials, heights, and noise from equipment. Lift or move items weighing up to 50 pounds on occasion. Noise level is moderately quiet in the office and moderate loud out in the field. Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job. Established Date: August 1994 Revised: May 2007, June 2015Original Title: Building Maintenance Manager AGENDA ITEM #7. j) FACILITIES DIVISION Facilities Manager m28 Greg Stroh 1HVAC Systems Technician ai1 —t Scott Obrigewitsch J _f Electrical Technician a19 Matt Mosebach Facilities Technician 11 alS Paul Youngedyk Facilities Technician I a13 Sam Kamphaus Facilities Technician I a13 Casey Pearson *Note:Facilities Supervisor,filled by Dennis Conte,will be reclassified to a Facilities Manager.Job description in the process of being updated.Dennis resigned effective July 2015. tcustodial Maintenance Supervisor a171 t Joseph Dewey Maintenance Custodian a071 Phin Gilman _jitenance Custodian aO James Leathley Custodian aOl Jeff Arntz Custodian aOl Frances Lortz Custodian aOl Erendida (Wendy)RodriguJ Custodian aOl Robert Sowards Facilities Coordinator a25 Michael Nolan tCustadjai Maintenance Supervisor a17 Kevin Bradley ] Maintenance Custodian aO Con Ledvina ] —tMaintenance Custodian a0 Johnny So J —aintenance Custodian a071 loel Swift ] —fl Lead CustodIan a04 (Rebecca Dawson Custodian aOl Frederick Ferraro — Custodian aOl William Thomas — Custodian aOl Vacant Facilities Director L Peter Renner 1 Facilities Manager *m28 ]Vacant 1 Jintenance Custodian aO7 Daniel Eagan I 1 ] H 1 CS-Facilities Updated 6/15/2015 AGENDA ITEM #7. j) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Reorganization of Executive Department RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive STAFF CONTACT: Preeti Shridhar, Deputy Public Affairs Administrator EXT.: 6569 FISCAL IMPACT: Expenditure Required: $ 75,055 Transfer Amendment: $ N/A Amount Budgeted: $ 43,956 Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: There has been a significant increase in workload for the Executive Department along with recent staff vacancies. The addition of the Inclusion and Diversity program, and the transfer of the city’s legislative relations functions, as well as additional marketing partnering efforts cannot be adequately addressed with the existing staffing levels. The Administration proposes the following changes to better address the increased workload and provide more effective oversight:  Create the Communications Manager position, while un-funding a Communications Specialist II position, which will result in a biennial net cost of $3,530 (assuming a hire at the “C” step) and $12,000 ongoing annually.  Fill a Communications Specialist II at the Specialist I level, which will result in a biennial savings of $8,805 ($18,791 ongoing annually).  Increase the hours of the Office Assistant Print Shop by 25% to 0.625 FTE, which will cost an additional $13,375 for the biennium ($9,933 ongoing annually).  Restore the Secretary II position to full time from 0.5 FTE, which will result in an additional $66,955 for the biennial ($50,791 annually). The total ongoing annual budget impact is estimated at $53,934. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Authorize the recommended budget adjustment of $75,055 to the 2015-2016 Biennial Budget, and associated changes in positions that will reorganize the Executive Department as follows:  Authorize new Communications Manager (m26)  Fill a Communications Specialist II position at Communications Specialist I level (a12)  Leave second Communications Specialist II position unfilled and unfunded  Increase Print Shop Office Assistant position hours (a01) from 20 hours/week to 25 hours/week (0.50 FTE to 0.625 FTE)  Increase the 0.50 FTE Secretary II position to full time AGENDA ITEM #7. k) EXECUTIVE DEPARTMENT M E M O R A N D U M DATE:August 3, 2015 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Jay Covington, Chief Administrative Officer STAFF CONTACT:Preeti Shridhar, Deputy Public Affairs Administrator x6569 SUBJECT:Proposal for Executive Department Reorganization ISSUE: Should the city reorganize certain staff positions within the Executive Department to more effectively meet the demands of new programs and increased workload? BACKGROUND: The Executive Department includes the Mayor’s Office and the Communications Division. Following the 2009 budget challenges, the Executive Department reduced staffing by 40% including one Office Assistant in the Print Shop, two Communications Specialists, Secretary II full time position changed to 0.50 position, and the consolidation of the responsibilities of the former Assistant Chief Administrative Officer (ACAO) with that of the Communications Director to create the position of Deputy Public Affairs Administrator. Since those changes, there have been further additions to the responsibilities in the Executive Department including the addition of the functions of the Inclusion and Diversity Program, Intergovernmental Relations, Renton Community Marketing Program and key city partnerships such as Seahawks and SIFF. The Deputy Public Affairs Administrator is currently responsible for these functions. Earlier this year, there were two vacancies created by the sudden passing of one of the Communications Specialists II and the resignation of the other Communications Specialist II. This has provided an opportunity to reorganize the department to address the significant increase in workload and provide better alignment of our resources. The primary responsibilities of the new or changed positions under this proposal are briefly described below: Deputy Public Affairs Administrator (no change): Under the direction of the Mayor and CAO, this position will direct the city’s cross-departmental administrative and policy development functions; facilitate the development of the citywide business plan, local AGENDA ITEM #7. k) Ed Prince, Council President Members of Renton City Council Page 2 of 5 August 3, 2015 and regional intergovernmental relations, internal and external communications function, inclusion and diversity efforts, and cable management and franchise operations; represent the city at community events; and be the primary liaison with key city partners such as the Seahawks, SIFF, and community marketing partners. The position will continue to be responsible for and manage communications. This position will supervise the Communications Manager, Print and Mail Supervisor, and Diversity and Inclusion Consultant in addition to overseeing Inter-governmental Relations Lobbyist/Consultant, Cable Franchise, and Channel 21 operations and management contract with Puget Sound Access. Communications Manager (new position): Under the direction of the Deputy Public Affairs Administrator this position will be a working manager who will assume some of the communications-related tasks currently performed by the Deputy Public Affairs Manager including writing speaking points, news releases, and brochure copy; developing and implementing marketing and communications strategies to leverage social media, digital, and multi-media activities; and serving as a public information officer during emergency and disaster situations. The position will track and oversee graphic design projects. One of the initial priority tasks for this position will be coordinating and leading a citywide/interdepartmental effort to implement the city’s new website. This position will supervise the Communications Specialist I, the Web Specialist and the Social Media Intern. Communications Specialist I (downgrade from Specialist II): The Communications Specialist I will have strong multi-media skills and provide technical support for communications. The position will help create brochures, flyers, and other marketing and communications publications; assist with news releases; and provide creative support for internal and external communications including graphic design, event photography, video creation, website postings, digital and social media, and the city’s e-communications projects. Office Assistant Print Shop (additional 5 hours/week): Currently this position runs the mail route for the city including all city facilities and provides support for the print function. Since the staff reduction in 2009, there has been a significant increase in the demands of the print shop. By increasing the Print Shop Office Assistant’s hours from 20 hours/week to 25 hours/week (0.50 to 0.625), we would eliminate any overtime needs and meet increased print and mail workload. Currently the Office Assistant spends 8 to 10 hours just running the mail route for Fire Department’s critical mail. Secretary II (restore to full-time): Reinstating this position in the Executive Department will provide much needed administrative support and help address the increased administrative demands from the Inclusion program and inter-governmental relations. Restoring this position will free up both the Council Liaison and Executive Assistant from receptionist and basic clerical responsibilities, allowing them to conduct higher level support functions such as research and analysis. AGENDA ITEM #7. k) Ed Prince, Council President Members of Renton City Council Page 3 of 5 August 3, 2015 Unfund second Communications Specialist II position: With the realignment of the communications responsibilities to the new Communications Manager position and the Specialist I position, the increased clerical support, and the continued support through our social media intern and graphic design contractor; we are recommending that the second Communications Specialist II position be left unfilled and unfunded. Budget Impact (effective September 1, 2015): •Creating the Communications Manager position, while un-funding a Specialist II position results in a biennial net cost of $3,530 (assuming a hire at the “C” step) and $12,000 ongoing annually. •Filling the Communications Specialist II position at the Specialist I level will result in a biennial savings of $8,805 ($18,791 ongoing annually). •Increasing the hours of the Office Assistant Print Shop by 25% to .625 FTE will cost an additional $13,375 for the biennium ($9,933 ongoing annually). •Restoring the Secretary II position to full time from 1/2FTE will result in an additional $66,955 for the biennial ($50,791 annually). The total 2015-2016 biennial net cost is estimated at $75,055. The total ongoing annual budget impact is estimated at $53,933. The following organizational chart shows the proposed structure and responsibilities of the Executive Department under the Responsibility of the Deputy Public Affairs Administrator (The Secretary II position will be supervised by the Executive Assistant): AGENDA ITEM #7. k) Ed Prince, Council President Members of Renton City Council Page 4 of 5 August 3, 2015 Recent Accomplishments and Upcoming Priorities: Here are some examples of a few recent accomplishments of the Executive Department and upcoming priorities that the proposed reorganization will help accomplish, given the expanded responsibilities. Program Accomplishments Priorities Inclusion and Diversity •Significantly expanded the Inclusion and equity program •Provided Inclusion training for all city employees •National awards; recognized as regional leader •Created Mayor’s Inclusion Task Force •Successfully implemented Renton Career Fair •Partnered with school district on Career Day •Hosted several community events to build relationships with law enforcement •Create roadmap for Inclusion •Establish and implement work plan for Mayor’s Inclusion Task Force •Finalize and implement use of equity lens •Revise and implement equitable policies for hiring, purchasing and testing •Continue and expand Inclusion Training •Enhance community engagement •Continue and expand on citywide community events such as Career Fair, International Festival Intergovernmental Relations Developed Renton’s legislative agenda Achieved major successes for Renton’s priorities including Transportation, Capital budget ($12.5 million in 2014 and $2.5 million in 2015), Public Safety and more •Continue to build relations with our legislators •Establish legislative agenda and seek support for Renton’s priorities •Enhance regional relationships •Establish federal legislative priorities as needed Cable Franchise/ Channel 21 Signed 10-year cable franchise agreement with Comcast providing increased funding and resources Greatly expanded programming on channel 21 –added new Cityscape monthly program Continue to explore other franchise options for customers Upgrade Channel 21 Continue to expand programming Communications Redesigned all major publications and city newsletters including new logo Expanded monthly e-newsletter to over 15,000 subscribers Significantly expanded city’s social media presence –average weekly reach of over 10,000 Communication and coordination of key events – Seahawks rally, SIFF Maintained strong media relations Added wide format banners; PDF inserts for electronic bills Working on new Sharepoint site Launch new website Expand social media to include more sites and stronger multi-media presence; enhance web connectivity with social media Expand communications and information access on mobile platforms/smart phone apps Continue to expand reach and impact of city’s newsletters and e-newsletters Continue to build on media relations, especially with ethnic media Update city’s photo and video libraries Enhance internal communications AGENDA ITEM #7. k) Ed Prince, Council President Members of Renton City Council Page 5 of 5 August 3, 2015 The Administration proposes the reorganization of the Executive Department to be more productive, innovative, effective, and better suited meet service needs. There will be no additional budget requirements. RECOMMENDATION: Council authorize recommended budget adjustment of $75,055 to the 2015/2016 Biennial Budget, and associated changes in positions that will reorganize the Executive Department as follows: Authorize new Communications Manager (m 26) Fill a Communications Specialist II position (a21) at Communications Specialist I level (a 12) Leave second Communications Specialist II position unfilled and unfunded Increase Print Shop Office Assistant’s (a 01) hours from 20 hours/week to 25 hours/week (0.50 to 0.625) Increase the 0.50 Secretary II position (n 07) to full time AGENDA ITEM #7. k) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Conversion of PSE/Intolight-Owned Street Lights from High-Pressure Sodium (HPS) to Light Emitting Diode (LED) RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Public Works Administration STAFF CONTACT: Gregg Zimmerman, Public Works Administrator EXT.: 7311 FISCAL IMPACT: Expenditure Required: $ 577,686 Transfer Amendment: $ 392,105 Amount Budgeted: $ N/A Revenue Generated: $ 185,581 Total Project Budget: $ N/A City Share Total Project: $ 392,105 SUMMARY OF ACTION: In 2013-2014 the City converted 3,865 high-pressure sodium (HPS) and metal halide street lights to energy efficient light emitting diode (LED) street lights resulting in energy cost savings of approximately $300,000 per year. There are still approximately 2,593 HPS and metal halide street lights in the City that are owned by PSE/Intolight. The City has an opportunity to convert these remaining HPS and metal halide street lights to LED by doing the following: 1. Enter into a Memorandum of Understanding with PSE/Intolight by signing the Street Lighting Authorization Letter, which outlines the scope of work. 2. Submit a Business Lighting Incentive Program application to Puget Sound Energy to secure incentive funds in the amount of $185,581 to help offset the cost of the street light conversion project. EXHIBITS: A. Issue Paper B. Memorandum of Understanding with Street Lighting Authorization Letter C. Street Lighting Replacement Program Savings D. Business Lighting Incentive Program Application STAFF RECOMMENDATION: The Public Works Department recommends the Council: 1. Authorize the Mayor and City Clerk to execute the Memorandum of Understanding between the City and Puget Sound Energy/Intolight by signing the Street Lighting Authorization Letter, which outlines the scope of work. 2. Authorize the Administration to submit a Business Lighting Incentive Program application to Puget Sound Energy to secure incentive funds in the amount of $185,581 to help offset the cost of the street light conversion project. AGENDA ITEM #7. l) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:August 3, 2015 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Chris Barnes, Transportation Operations Manager, ext. 7220 SUBJECT:Conversion of PSE/Intolight-Owned Street Lights from High-Pressure Sodium (HPS) to Light Emitting Diode (LED) ISSUE: 1.Should the Mayor and City Clerk be authorized to execute a Memorandum of Understanding and Street Lighting Authorization Letter with Puget Sound Energy/Intolight to convert the remaining 2,593 high-pressure sodium (HPS) and metal halide street lights to more energy efficient light emitting diode (LED) fixtures? 2.Should the Administration be authorized to submit a Business Lighting Incentive Program application to Puget Sound Energy (PSE) in order to secure incentive funds in the amount of $185,581 to help offset the cost of the street light conversion project? RECOMMENDATION: 1.Authorize the Mayor and City Clerk to execute a Memorandum of Understanding and Street Lighting Authorization Letter with PSE/Intolight to convert the remaining 2,593 HPS and metal halide street lights to more energy efficient LED fixtures. 2.Authorize the Administration to submit a Business Lighting Incentive Program application to PSE in order to secure incentive funds in the amount $185,581 to help offset the cost of the street light conversion project. BACKGROUND: In 2013-2014 the City converted 3,865 high-pressure sodium and metal halide street lights to more energy efficient light emitting diode street lights resulting in energy cost savings of approximately $300,000 per year. There are still approximately 2,593 HPS and metal halide lights in the City that are owned by PSE/Intolight. The City pays for electrical consumption of these street lights. By entering into a Memorandum of AGENDA ITEM #7. l) Ed Prince, Council President Members of the Renton City Council Page 2 of 3 August 3, 2015 Understanding and Street Lighting Authorization Letter with PSE/Intolight to covert these street lights to LED fixtures, there would be a projected annual energy savings of 927,906 kWh, resulting in an estimated annual cost savings to the City of $139,011. The Administration will submit a Business Lighting Incentive Program application to PSE for funds expected to result in payment of $185,581, which will be used to assist with the cost for conversion of the street lights. In addition to the energy and cost savings, this project will improve the quality of illumination of City streets. PSE’s cost estimate to convert the 2,593 street lights to LED fixtures is $497,705. This amount will be paid to PSE by the City; adding a 9.5% sales tax and a 6% contingency into this amount results in a required expenditure of $577,686. Subtracting the revenue generated by the PSE incentive fund of $185,581 from the required expenditure results in the City’s share of the total project being $392,105. This funding would come from the general fund. The estimated savings due to reduced energy consumption of $139,011 per year would result in a simple payback in 2.8 years. Key provisions of the Memorandum of Understanding include: The City of Renton will prepare the traffic control plans for the project. The PSE/Intolight street light conversion costs include the costs for two traffic flaggers. If additional flaggers or non-standard traffic control measures are needed, the City will pay the associated extra costs. The City will pay for any required permit fees. Resident requests and inquiries shall be directed to the City first. The City will then transmit such requests or inquiries to PSE. Such requests are expected to include light intrusion, need for shields to be installed, requests for additional lights, etc. After the fact modifications including house-side shields will be done at additional cost to the City. Generally such modifications will be done within 30 days. The City must provide information on any known changes to the existing street lighting system. This information must be transmitted to PSE before the work begins. Timing and logistics of the project: The street light crews work four 10-hour days, Monday-Thursday and generally start at 8:00 a.m. Expected amount of conversions per day is 50-100 lights. PSE’s engineering is expected to begin in the fourth quarter of 2015. AGENDA ITEM #7. l) Ed Prince, Council President Members of the Renton City Council Page 3 of 3 August 3, 2015 The actual conversion of the street lights will begin approximately in the first quarter of 2016, or possibly earlier. The project will take a few months to complete. Renton can expect the one-time conversion charges and the adjusted monthly billing to start about 5-6 months post construction, and be retroactive to the construction date. A budget of $577,688 for this project is in place as part of the 2015 2nd quarter budget adjustment that is made up of savings from the previous project (city-owned lights) estimated at $170,000, a general fund transfer of $222,105 and $185,581 in PSE incentive funds. cc:Iwen Wang, Administrative Services Administrator Gregg Zimmerman, Public Works Administrator Doug Jacobson, Deputy Public Works Administrator, Transportation Chris Barnes, Transportation Operations Manager Hai Nguyen, Finance Analyst AGENDA ITEM #7. l) Memo of Understanding Between the City of Renton and Puget Sound Energy/Intolight Regarding Conversion of Street Lights to LED Lights Renton is interested in replacing the high pressure sodium (HPS) and metal halide fixtures with energy conserving light emitting diode (LED) fixtures in the city’s existing streetlights; and Renton is completing a project to convert all of the street lights it owns to LED lights and has benefitted by the resulting reductions in power consumption and large cost savings; and Renton pays PSE for the power consumption and maintenance associated with approximately 2,600 PSE-owned street lights located in Renton right-of-way that do not utilize LED fixtures; and Renton wishes to replace these fixtures with LED fixtures in order to achieve similar reductions in power consumption and costs; and PSE is also interested in promoting energy conservation, and offers financial incentives for customers to convert to systems that consume less power; and PSE is willing to replace the HPS street lights with LED street lights, with the City of Renton’s authorization. 1. Scope of Work PSE shall furnish necessary personnel and services to replace all HPS Cobrahead Drop Lens and Flat Lens all streetlights it owns in Renton right-of-way such that all fixtures are replaced with LED fixtures. Cost to be charged to Renton for this work is set forth in Street Lighting Authorization Letter (Attachment “A”) and the fixtures to be replaced are listed in Attachment “B”. 2. Period of Performance The actual conversion of lights will begin approximately in the first quarter of 2016 and will take several months to complete. If resources permit, work may begin sooner, with the City of Renton’s approval. The street light crews will work four (4) ten hour days Monday through Thursday starting at 8:00 a.m. Start and end times may need to be altered along busy arterials, as established in the traffic control plan (see part 5.). PSE will work with Renton to determine areas/phases that should be done first, second, etc. 3. Billing The adjustment to monthly billing will start approximately six (6) months after substantial completion of the streetlight conversion project. The adjusted billing shall be retroactive to the date of substantial completion of the project. AGENDA ITEM #7. l) 4.Payment PSE shall submit an invoice to Renton for the one-time conversion charges upon substantial completion of the streetlight conversion project. Renton shall pay all invoices from PSE within thirty (30) days of receipt of property executed invoice vouchers. 5.Traffic Control Renton will prepare traffic control plans for the project. Where work must be done along arterials with heavy a.m. and p.m. traffic, the preferred approach will be to narrow lanes or establish detours to accommodate the work. However, there may be locations where the start and end times of the crew must be altered to accommodate traffic flow. Renton will work with PSE in a collaborative fashion in such situations. PSE will provide two (2) flaggers and standard traffic control equipment such as an arrow truck, cones, etc. as part of the contract cost identified in Attachment “A”. If there are areas where a third flagger is needed, or where establishment of reader boards is required in advance of the work, costs for these extra provisions shall be borne by Renton. 6.Permit Fees The cost identified in Attachment “A” does not include permit fees. Any permit fees shall be paid or reimbursed by Renton. 7.Notification to Residents On a regular basis, PSE’s Service Provider, Potelco, will Renton with a one week (5 work day) advance of what phase of the conversion they will be working so that Renton can provide advance notification to the residents. Renton will have copies off all work sketches, by phase so they will know exactly what area is impacted by each phase. Renton will be responsible to provide such notification to the residents once Renton has received the weekly update from PSE. 8.Resident Requests and Inquiries Requests and inquiries from residents shall be directed to Renton, with the exception of safety issues which may be directed to either Renton or PSE. Renton will notify PSE in writing if an item needs to be addressed or answered by PSE. After-the-fact modifications, including (house-side only) shields will be provided by PSE at an additional cost to Renton. Timing of PSE installing the modification will depend on the scope of the requested work, but generally it will be done within 30 days. 9.Project Contacts Renton’s representative is: AGENDA ITEM #7. l) Chris Barnes, Transportation Operations Manager Phone: (425) 430-7220 e-mail: cbarnes@rentonwa.gov PSE’s project manager is: Mike Hammons, Project Manager Phone: (425) 765-1395 e-mail: mike.hammons@pse.com 10.Renton’s Modifications and Upgrades Any modifications required by Renton must be submitted in writing to PSE before the work is done. 11.Insurance PSE commits its self-insurance program to Renton to guarantee compliance with the commitments and obligations for the streetlight conversion project. 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E 0 m0 2um2m~o.< mcmsmmmrmian<<o:&oox33.:.8 <m_a._.:2._memo; __:o:3 3 =.__.._<_ .0 win..._m ..o_ =in ac n_=<._: 5 __mnow <mGc o:in 3.5 Rm ammgm >20 OOZU_._._O2w vcmm.mocaam:m_.n< 3?. o o:_<o:o 33 mS A X o_.n: on __m 0sq AGENDA ITEM #7. l) g c I E E _- u 3 wasancm_9z _ moxzoimammEm. _ Em<m33 manmmamm8EmAmi.man0o:a=_o_._m o.nmmwcmimmm_..mE:_._m_:om:__<mu_.om_.m3 mazam_uo<m_m=mm~Em.m___:3::m=o: u3<qmq 2 EW munmm:o...mmoo:_.m_mman»EEE_.Em. _ $.52 Em.m:._._mmanoo:a=_o:m?m?mamao<m.manEm: _ mm_.mm8ma:m_.m8 Ema _c:am_.m~m:qEu.2 _no:2 mqEm_.m8 Em ~m:._._mman.noaaaosmm_uo<monEm<moEm2<mm:2 no_._._u.mn_§E Em «mp:._.m3m:.m 3E_m u_.omam3.3<muu__nm=o_1o«m_.mam.m33 amaBan :3 manso_.mam.mS :5 uma._ Sam_.m.m:a Em”vmmu6<amm_.mam~m:m:.<mm3..am:23mm Emu Em.mamqmm?amq8 mm<mm:m6<E Em*mn._=<=m.mqon Emmun.8.6:9.:moxzos252 E mmnam?mam:m6<mmsammm_.m:2 mcmamammqmanman:_u_.om .3 m:mG<mm<amm3m<:2 ..mm:_283 man:633 3mmm:_.mm _ Em n:m6_._._mnm3 «mmuo mEm *_.3mm.Emmuu__omamnoam«mpc:m_._._m3m.2:353.:anEmmamamn<3 m:<Ema mac:man8..m__um<3m..:m8no:=mn8G man.2 mcuu__mam 92 wasL _u:o:mu m_.=m__ ||_ «$2....._.mx623..mo_mm€:22_:ncan=~mss8:: vcnmnmos...m:m_.n<33%nHome8EuEaSm>mm.w=mm8..um<_.:m:G83:3»3262.5:32..22.3.2.3:<mm1o_. 252mocaqm:m~m<W_._m_.m_...<m._§_§:_um<83m2.95>um_m:mmSn2::an3 0.5xsaan5:2m_<m=§_$_am_<mxsaaa3:2Damoo__m:ea._.Sm:2noun23.2:no 23.3.3Em...»m:.o::133Em.=3=._<1§&95En>mm_m:o_.oSu_:maSauna:Smma:NonQNmo3.om_.m:.:=a3§a Sm :ma.<m 25%<3:umum&mamancmmnm3m:m«m<:3m_uu_.o<mnEm_...m8=m:o:3m:3o:~mnm:m_.m<no:um_.<m:o_._Emmmcamm .>mmmm:oqno_.:um:<2.33 0 onxmao:-rmumzmm._.3.253 n 9:32 zmam Oqim Z mm-ammm_. 92 was Ni >nE_.mmm 8mm m03%<<m< _ xmao:<<> _ 25$ _ m:._m___u:o:m.. Smsuohmmo _ 0.5%:m_.m?muu_<_:m3.ma m=_§.8g _.6:::o _:nm:._<mEm»<9...uzamnnno3u__mmE3::6 ma§.8n__.@395 ..mnc:m_.:m_:m_ m?a 3 3m ._.m::mmanOo:a_.o:m AGENDA ITEM #7. l) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Hire the Public Works Department Transportation Systems Division Civil Engineer III at Grade a28, Step E RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Doug Jacobson, Deputy Public Works Administrator EXT.: 7242 FISCAL IMPACT: Expenditure Required: $ 194,490 Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: On April 20, 2015, Council authorized the Public Works Department Transportation Systems Division to increase staffing by 2.0 FTEs. This staffing increase included the addition of a 1.0 FTE Civil Engineer II/III to increase project management capacity within the division. The other authorized 1.0 FTE was for the addition of an Administrative Secretary I. Following an extensive recruitment and interview process, the most qualified candidate has accepted the position of Civil Engineer III contingent on the city matching her current salary. In order to meet this request, the city must offer this candidate the Civil Engineer III position at Grade a28, Step E. Funding for the new position will be from the Street Fund 003 with approximately 50% of their time charged to the various project grants (Fund 317), totaling a difference of $46,664 in 2015 and $147,826 in 2016. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Authorize the Public Works Department Transportation Systems Division to hire a Civil Engineer III at Grade a28, Step E, effective August 28, 2015. The budget adjustment for funding this position has been incorporated into the 2nd quarter budget adjustment ordinance. AGENDA ITEM #7. m) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:August 3, 2015 TO:Ed Prince, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Doug Jacobson, Deputy Public Works Administrator- Transportation, ext. 7242 SUBJECT:Hire the Public Works Department Transportation Systems Division Civil Engineer III at Grade a28, Step E ISSUE: Should the Public Works Department Transportation Systems Division be authorized to hire a 1.0 FTE Civil Engineer III at Grade a28, Step E, effective August 28, 2015? RECOMMENDATION: Authorize the Public Works Department Transportation Systems Division to hire a 1.0 FTE Civil Engineer III at Grade a28, Step E, effective August 28, 2015. BACKGROUND SUMMARY: On April 20, 2015, Council authorized the Public Works Department Transportation Systems Division to increase staffing by 2.0 FTEs. This staffing increase included the addition of a 1.0 FTE Civil Engineer II/III to increase project management capacity within the division. The other authorized 1.0 FTE was for the addition of an Administrative Secretary I. Following an extensive recruitment and interview process, the most qualified candidate has accepted the position of Civil Engineer III contingent on the city matching her current salary. In order to meet this request, the city must offer this candidate the Civil Engineer III position at Grade a28, Step E. The candidate currently holds a similar position with another eastside municipality and her education and experience in capital project management will be an asset to the city. AGENDA ITEM #7. m) Ed Prince, Council President Members of the Renton City Council Page 2 of 2 August 3, 2015 The annual wage for a Civil Engineer III at Grade a28, Step C is $83,580 while the annual wage for a Civil Engineer III at Grade a28, Step E is $92,160. The increased cost therefore is $2,145 in 2015 and $8,580 in 2016. The budget is sufficient to cover these costs. Funding for the new position will be from the Street Fund 003 with approximately 50% of their time charged to the various project grants (Fund 317). The budget adjustment for funding this position has been incorporated into the 2nd quarter budget adjustment ordinance. cc:Iwen Wang, Administrative Services Administrator Nancy Carlson, Human Resources/Risk Management Administrator Doug Jacobson, Deputy Public Works Administrator, Transportation Bob Hanson, Transportation Design Manager Cathryn Laird, Human Resources Manager Brian Sandler, Human Resources Analyst Hai Nguyen, Finance Analyst File AGENDA ITEM #7. m) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Supplemental Agreement with KPG, Inc. for Final Design Services for the Downtown Circulation Project – Phase 1 RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Keith Woolley, Project Manager EXT.: 7318 FISCAL IMPACT: Expenditure Required: $ 155,534.16 Transfer Amendment: $ N/A Amount Budgeted: $ 1,000,000 Revenue Generated: $ N/A Total Project Budget: $ 2,074,338 City Share Total Project: $ 1,049,588 SUMMARY OF ACTION: Supplemental Agreement No. 2 retains the services of KPG, Inc. for final design of Main Avenue South and Bronson Way South, and the intersection of Main Avenue South and South 2nd Street. The project provides traffic operation and circulation improvements, as well as pedestrian enhancements. The project will provide a northbound lane on Main Avenue South and Bronson Way South from South 3rd Street to Mill Avenue South, and will reconfigure the Main Avenue South and South 2nd Street intersection. EXHIBITS: A. Consultant Supplemental Agreement 2 STAFF RECOMMENDATION: Execute Supplemental Agreement No. 2 with KPG, Inc. for final design services for the Downtown Circulation Project – Phase 1. The agreement will be an increase in the amount of $155,534.16, for a new maximum amount payable of $304,352.85. AGENDA ITEM #7. n) WashingtonStateDepartmentofTransportationSupplementalAgreementOiz1abonandAddressNumber27539thAvenueNorthSeattle,WA98109OriginalAgreementNumberCAG14-146Phone:253-627-0720ProjectNumberExecutionDateCompletionDate11/5/201412/31/2016ProjectTitleNewMaximumAmountPayableDowntownCirculationProject-Phase1$304,352.85DescriptionofWorkProvideFinalDesignServicesfortheDowntownCirculationProject.TheLocalAgencyofCityofRentondesirestosupplementtheagreemententeredintowithKPG.Inc.andexecutedon11/5/2014andidentifiedasAgreementNo.CAG14-146Allprovisionsinthebasicagreementremainineffectexceptasexpresslymodifiedbythissupplement.Thechangestotheagreementaredescribedasfollows:Section1,SCOPEOFWORK,isherebychangedtoread:SeealticlieclFxhihitAforSupplement2ScopeofWorkIISectionIV,TIMEFORBEGINNINGANDCOMPLETION,isamendedtochangethenumberofcalendardaysforcompletionoftheworktoread:December1st,2016IIISectionV,PAYMENT,shallbeamendedasfollows:SeeftichedFxhihitF—IforSuppleuwni2SnmmmyofPnyments.NewMaximumPayableisS04S2XS..148818.69(Original(‘onirart)+I16(Supplement2)assetforthintheattachedExhibitA,andbythisreferencemadeapartofthissupplement.Ifyouconcurwiththissupplementandagreetothechangesasstatedabove,pleasesignintheappropriatespacesbelowandreturntothisofficeforfinalaction.ApprovingAuthoritySignatureBy:By:DateDOTForm140-063EFRevised9/2005AGENDA ITEM #7. n) EXHIBITACITYOFRENTONDOWNTOWNCIRCULATIONPROJECT-PHASEI(MAINAVENUESANDBRONSONWAYS)FINALDESIGN-SUPPLEMENT2SCOPEOFWORKJuly,2015A.PROJECTDESCRIPTION/BACKGROUNDInApril2015,preliminary(30%)designplansweredeliveredtotheCityofRenton(“City”)andnowtheCityhasadesiretoenterintoasupplementaldesignagreementwithKPG(“Consultant”)tocompletethedesignandpermittingeffortfortheDowntownCirculationProject—PhaseI.Thisscopeofservicesoutlinesthetasksrequiredtotakethe30%DesigntoConstructionBidDocuments,obtaintherequiredenvironmentalpermitting,andbegintherightofwayprocesstoaccommodatetheproposedroadwayimprovements.TheCitywasrecentlysuccessfulinacquiringTransportationImprovementBoard(TIB)fundsfortheconstructionphaseoftheproject.Currently,thefinaldesignphaseisfullyfundedbylocalfundsonly.B.ASSUMPTIONSThefollowingassumptionswereidentifiedtoprovidedirectionwithdesign:Improvementstowaterandsewerwillnotberequired.Onlyminoradjustmentstostructureswillbenecessary.uTheProjectwillrequireaSEPAChecklist(MDNSAnticipated)andCulturalResourceReport.Thiseffortwillcontinuetobetrackedonthepreliminarydesignphase(Task3)oftheoriginalcontract.iThefinaldesignisfundedbyCityfundsandtheconstructionisfundedbyTIBandCityfunds.ciDesignofartfeaturesisnotincludedinthisscopeofworkbutmaybeaddedthroughsupplementalagreementoncetheextentofarttreatmentisunderstood.ciRentonHeritageApartmentComplexfinalplansandreportswillbemadeavailabletotheconsultant.CityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProjectNumber:140801iuly,2015AGENDA ITEM #7. n) oPlanswillbepreparedinaccordancewiththeWSDOTLocalAgencyGuidelines(LAG)andotherWSDOTmanualsconsistentwiththeinherentrequirementsoftheCity’sCertificationAcceptance(CA)status.oFranchise/PrivateJointUtilityTrench(JUT)designisnotincludedinthisscopeofworkoThisprojectwillbeadvertisedthroughBXWA.TheconsultantshallprovidetheCitywiththeFinalBidDocumentsinPDFformattosendtoBXWAforadvertisement.AllcoordinationwithBXWAduringbiddingwillbeconductedbytheCity.oConsultantshallutilizetheCity’sboilerplatestandardspecialprovisionswhenpreparingthe90%andFinalBidDocumentSpecifications.C.KPGDELIVERABLESDeliverablespreparedbytheConsultantareidentifiedattheendofeachtask.D.CITYOFRENTONPROVIDEDITEMS:TheCityofRentonwillprovide/preparethefollowing:oSubmittalreviews,comments,andapprovals(1to2setsofcommentspersubmittal)oPublicnoticesandpropertyownermailingandpostageoMeetingroomarrangementsoStormwatersystemvideoandinformationonexistingpipeconditionsandGISdataoRight-of-entriesforsurveying,geotechnicalreview,and/orconstruction,ifrequiredoStandardsdevelopedthroughtheStreetscapeDesignGuidelineEffortE.SCOPEOFWORKWORKELEMENT1—MANAGEMENT!COORDINATION/ADMINISTRATIONFORFINALDESIGNTheEstimatedprojectdurationis10months.1.1TheConsultantwillprovidecontinuousprojectmanagementfortheprojectdurationoftheprojectthroughfinaldesign(estimate10months).1.2TheConsultantwillpreparemonthlyprogressreportsidentifyingworkcompletedinthepreviousmonth,workinprogress,upcomingworkelements,andreportingofanydelays,problems,oradditionalinformationneeds.ThesereportswillbesubmittedwiththeConsultantinvoices.1.3TheConsultantwillprepareandupdateprojectschedule.1.4TheConsultantwillconductregularprojectteammeetings(estimate10meetingstotal)withinternalstaffandsubconsultants.CityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProjectNumber:140802JuIy,2015AGENDA ITEM #7. n) 1.5TheConsultantwillprovideinternalqualityassurance/qualitycontrol(QA/QC)reviewsofallmajordeliverablespriortosubmittaltotheCity.WorkElement1Deliverables:•Monthlyprogressreports(10months)•ProjectScheduleandUpdatesWORKELEMENT2—SURVEYANDBASEMAPPING2.1Establishadditionalhorizontalandverticalcontrolpointsasnecessarywithinthemappinglimits.Thesamesurveycontrolspecificationswillbeutilizedasdevelopedinthepreliminarydesignphase.2.2Additionalfieldsurveywithinthefollowingprojectlimits:•Fieldsurveyofplanimetricfeaturesandutilities.Topographicmappingoftheexistinggroundwillbetakenatapproximatelyat25-ftintervals(to2-ft.contourintervals)withinthefollowingareas:oIntersectionofMainAve&S2ndSt(Bronson)•Extendexistingundergroundutilities(CNItolocatelinespriortomapping)•Checkthatallexistingundergroundutilitylinesextendtostructuresand/orlines•Measure3manholes-TrafficcontrolrequiredoIntersectionofMillAve&S2ndSt•Extendexistingsurveytoincludethisintersection.Measure2manholes.Trafficcontrolrequired.CNItolocatelinespriortomapping.oIntersectionofMainAve&S3rdst•Measure6manholes—Trafficcontrolrequired•Checkthatallexistingundergroundutilitylinesextendtostructuresand/orlinesoMainAvebetweenS2ndSt&S3rdSt•Extendexistingsurveytoincludeallfeaturestodoacompletebasemap,includingasurface.CNItolocatelinespriortomapping•Locatepaintmarksintask2.3at50-ftintervals,includingsurfacefeatures(valves,manholes,catchbasins,junctionboxes,vaults,etc.).Irrigationsystemswillnotbeincluded.Performobservationandmeasure-downsofexistingstormdraincatchbasinsandmanholesandsewer.Theapproximatesize,type(brick,CityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProjectNumber:140803July,2015AGENDA ITEM #7. n) concrete),andgeneralconditionofthestructurestoconfirmsuitabilityforcontinueduse,andapproximatesizeandlocationofpipeswillbedocumented.Theseobservationswillbemadefromthesurface.2.3TheConsultantshallcoordinateutilitylocates,identification,survey,andotherwork,asnecessary,tolocateallotherfranchiseundergroundandoverheadutilitieswithintwointersectionsinordertoidentifyanypotentialconflictswiththeproposedimprovements.Whenmakingrequestsforutilitylocates,theConsultantshallinformtheUtilityNotificationCenterthattherequestedlocatesarefordesignpurposesfortheCityofRenton.2.4CADDmappingworktoprepare1”=20’topographicbasemapanddigitalterrainmodel(DTM)inAutoCADformatoftheprojectwithinthelimitsdescribedabove.Right-of-wayandparcellineswithintheintersectionareaswillbedeterminedfromavailablesurveyrecords(surveys,right-of-wayplans,etc.).OtherareaswillutilizeavailableGISlineworkandwillonlybeapproximate.2.5Potholingtoidentifypotentialutilityconflictswillbecompletedasnecessaryforfinaldesign(8estimated).Thelocationsofthepotholeswillbesurveyedandaddedtothebasemap.WorkElement2Deliverables:•ElectroniccopiesoftheupdatedbasemapwillbedeliveredtotheCity.WORKELEMENT3—STORMWATERDOCUMENTATIONThisWorkElementincludestheeffortrequiredtoanalyzeanddocumentthestormwateranalysisanddesignoftheprojectinaccordancewiththeFebruary2010CityofRentonAmendmentstotheKingCountySurfaceWaterDesignManual.3.1Reviewtheexistingstormwaterfacilitieswithinthelimitsoftheprojectanddocumentapplicablestormwaterregulations,standards,hydrologyandhydraulicdesigncriteria.Delineatethresholddischargeareas(TDAs),performOffsiteAnalysisanddetermineapplicabilityofCoreandSpecialRequirementstoeachTDA.3.2PrepareaConstructionStormwaterPollutionPreventionPlan(CSWPPP).3.3PrepareaTechnicalInformationReportfortheproject.Thereportwillincludedocumentationoftheapplicabilityofrequirement.WorkElement3Deliverables:•ConstructionStormwaterPollutionPreventionPlan(CSWPPP)CityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProjectNumber:140804iuly,2015AGENDA ITEM #7. n) •DraftTechnicalInformationReport,One(1)unboundCopy,four(4)boundcopiesofthereport•FinalTechnicalInformationReport,One(1)unboundCopy,four(4)boundcopiesofthereportWorkElement3Assumptions:•Theprojectisexemptfromflowcontrolandwaterqualitytreatmentrequirements.WORKELEMENT4—GEOTECHNICALENGINEERINGGeotechnicalinvestigationandrecommendationswillbenecessaryforselectionofsignalpolefoundations,pavementdesignrecommendations,utilityexcavationandbackfillmaterialstypes,fillmaterialtypesandcompactionrequirements.SeetheattachedProposalfromGeoDesignforadditionalinformation.4.1KPG’seffortunderthistaskincludesreviewofreportsandprovidinginformationsuchasplans,figures,anddetailstotheGeotechnicalsubconsultantasrequiredtocompletethegeotechnicalinvestigationandreport.WorkElement4Deliverables:DraftGeotechnicalReport,One(1)unboundCopy,two(2)boundcopiesofthereport•FinalGeotechnicalReport,One(1)unboundCopy,two(2)boundcopiesofthereportWorkElement4Assumptions:•EnvironmentalSiteAssessment(ESA)andSurveyisnotincludedinthisscopeofservicesWORKELEMENT5-PRELIMINARYRIGHTOFWAYINVESTIGATIONPerformthefollowingworkitemsnecessarytoestablishtheexistingROWandparcellinesforthefollowingparcelslocatedattheintersectionofS2andMainAvenue:NECorner—7231501020,SECorner—7231500860,NWCorner—72315001110.RightofWayandlotlinesfortheseparcelswillbedefinedusingtitlereportsandwillbeshowngraphicallyinthedesignplans.5.1Researchavailablerecordsandordertitlereports.Costforthetitlereportsareincludedasareimbursable(assume3TitleReports).5.2Preparealegaldescriptionandexhibitdrawingtobeusedinacquisitiondocuments.WorkElementSDeliverables:•LegalDescriptionsandExhibitsforRightofWay(3Parcels)CityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProjectNumber:140805July,2015AGENDA ITEM #7. n) •TitleReports(3Parcels)WorkElement5Assumptions:ROWnegotiationsarenotincludedinthisscopeofservicesWORKELEMENT6-COMMUNITYANDAGENCYCOORDINATIONProvidemeetingminutesandactionitemsfromCityarrangedprojectmeetingswithcooperatingstakeholdersandpermittingagencies.(Assume4meetings)6.1Arrangeandcoordinateupto2projectmeetingswiththeutilitycompanies.Providemeetingminutesandactionitems.6.2Attendupto4meetingswithgroupsofabuttingpropertyownersand/ortenants.Thesemeetingswouldtargetpropertyownersthatmaybeaffectedbytheprojectinauniqueway.6.3Attendupto2meetingswiththeRHADevelopmentTeam.ThepurposeofthesemeetingsistocoordinateandsharethedetailsofdesignelementsalongtheMainAvenue/S2ndStreetfrontage.WorkElement6Deliverables:•MeetingNotes•UpdatedActionItemLog•PropertyOwnerExhibitsWORKELEMENT7—FINALDESIGN(60%,90%,FINALBIDDOCUMENTS)TheConsultantshallprepareFinalPlans,SpecificationsandEstimatesforreviewandapprovalbytheCity.Plansshallbeformattedtoprovidesufficientdetailforconvenientfieldlayoutofallproposedfacilities.CitystandarddetailsandWSDOTstandardplanswillbesupplementedwithprojectspecificdetailsasrequired.FinalbiddocumentswillbesignedbyalicensedprofessionalengineerintheStateofWashington.7.1Theconsultantshallprepare60%plansforreviewandapprovalbytheCity.The60%submittalwillincludeallcommentsreceivedfromthe30%review.7.2Theconsultantshallprepare90%plansforreviewandapprovalbytheCity.The90%submittalwillincludeallcommentsreceivedfromthe60%review.7.3TheconsultantshallprepareFinalBidDocumentsforadvertisementbytheCity.Thefinalbiddocumentswillincludeallcommentsreceivedfromthe90%reviewandwillbecompletesetofcontractdrawings.Theplansareestimatedtohavethefollowingsheets:CityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProjectNumber:140806July,2015AGENDA ITEM #7. n) u1CoverSheetD1SheetIndex,AlignmentPlan,andSurveyControl1LegendandAbbreviationso2TypicalSectionso2RoadwayDetailsci1DrivewayDetailsci2SitePreparationPlansandTESCPlansci3RoadwayandDrainagePlansci1DrainageProfilesci3UrbanDesignPlansci2UrbanDesignDetailsci2IrrigationPlansandDetailsci2PlantScheduleandDetailsci3IlluminationPlansandOneLineNotesci4SignalizationandWiringPlansci3SignalSpecificationsandDetailsci5ChannelizationandSigningPlansTotal:38Sheets7.4Consultantwillcalculatequantitiesandprepareconstructioncostestimatesinsupportofthe60%,90%,andFinalBidDocumentsubmittals.7.5Consultantwillpreparespecificationsbasedon2016WSDOTStandardSpecifications,usingcontractboilerplateandgeneralspecialprovisionsprovidedbytheCityforthe90%andFinalBidDocumentsubmittals.7.6ConsultantwillassisttheCityduringthebiddingprocessinansweringquestionsbytheContractors,orinprovidinginformationforanaddendum,asrequestedbytheCity.WorkElement&Deliverables:•One(1)34sizeunbound,five‘5)34-sizeboundofthe60%DesignPlans•One(1)34-sizeunbound,five(5)34-sizeboundofthe90%DesignPlans•One(1)34-sizeunbound,five(5)34-sizeboundandone(1)FullSizeoftheFinalBidDocumentPlans•One(1)hardcopy,andtwo(2)electronicversions(PDFandExcel)ofthe60%,90%,FinalBidEngineer’sEstimate•Five(5)hardcopies,andelectronicversions(PDF)ofthe90%andFinalBidDocumentSpecifications•AddendaandAnswerstoQuestionsDuringBiddingCityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProjectNumber:140807July,2015AGENDA ITEM #7. n) ADDITIONALSERVICESTheCitymayrequireadditionalservicesoftheConsultant.ThescopeoftheseserviceswillbedeterminedbasedontheunanticipatedprojectneedsorotherconsiderationsatthesolediscretionoftheCity.Thisworkmayincludeitemsidentifiedinthecurrenttaskauthorizationsaswellotheritems,whichmayinclude,butarenotnecessarilylimitedtothefollowing:•DesignofArtFeatures•StructuralEngineering•RightofWayacquisition,appraisals,orassistancewithcondemnationproceedings•ProvidingConstructionAdministrationServices•AdditionalandExpandedTrafficStudies•As-BuiltDrawingsTheseserviceswillbeauthorizedunderafuturecontractsupplementifnecessary.Atthetimetheseservicesarerequired,theConsultantshallprovideadetailedscopeofworkandanestimateofcosts.TheConsultantshallnotproceedwiththeworkuntiltheCityhasauthorizedtheworkandissuedanoticetoproceed.CityofRentonDowntownCirculationProject—PhaseIFinalDesign—Supplement2KPGProlectNumber:140808iuly,2015AGENDA ITEM #7. n) Exhibit E-1 FEE SUMMARY •Architecture • Landscape Architecture •Civil Engineering • Project:City of Renton Downtown Circulation Project Final Design -Supplement 2 Date:71912015 Description Estimated Fee Work Element 1 -Project Management!Coordination/Administration $17,125.67 Work Element 2 -Survey and Base Mapping $19,406.47 Work Element 3 -Stormwater Documentation $8,134.54 Work Element 4 -Geotechnical Engineering $17,503.99 Work Element 5 -Preliminary ROW Investigation $3,582.67 Work Element 6 -Community and Agency Coordination $2,046.53 Work Element 7 -Final Design $87,734.29 Total Estimated Fee $155,534.16 City of Renton Downtown Circulation Project Supplement 2 4 KPG Hour and Fee Estimate 7/21/2015 AGENDA ITEM #7. n) LUI-4IU)LULUUiLL.z40cp..0W)00.AGENDA ITEM #7. n) ‘IV.1%I.,V.a.7VN‘C!iICO5I0,.47-0C,V.U,U,Cl,E‘.7N.7(4NU,V.C,0‘4N.4.1,‘7‘C4.,4.7VV.C,IwU,LiiLuLuUz40CCUCiCCU.‘IJGlaC.i‘4AGENDA ITEM #7. n) HOUR AND FEE ESTIMATE Exhibit E-1 Project:CityofRenton Downtown Circulation Project •Avhitoo •Ahv Final Design -Supplement 2 •Civil Enin.vtrg • Date:71912015 Reimbursable Breakdown Work Element I -Project Management I Coordination I Administration — Mileage(est4SOmiteSxO.5fl5cents/mile)—$27000 Reproduction - Task 1 -Total $270.00 WorkElement2.SurveyandBaSeMapPiflg - Mileage(est.lSOmileSxO5€5ceJltS.mIIe)$00. Reproduction --—---_________________ --240000Potticling(8@S300 each)18000UtiIityLocates(CNI -- -220000TrafficControl(TCS) Task 2•Total S 6,500.00 Work Element3.Stormwater000unicntatiOfl —.—-..____-- Mileage -Reproduction -- Task3-Total $- WorkElement4-GeotOctifllcalEflgifleeflflg ——--—-—--—---—----———--—————-i - Mileage —--------—----—-—— —--—-—-——-—--‘‘—S --Reproduction GeoDesign --______-- Task4-Total $16,810.00 WorkElemenl5-PretimiflaryROWlflvestigatlofl -- Mileage Reproduction — Task5-Total S - Work Element 6-Community and Agency Coordination —-- -Mileage(est200mIlesxO.SS5CefltSlmite)--- Reproduction - Tasks-Total S 100.00 WorkElementl-FlnalDeslgn — --Mileage $Reproduction - Task7-Total S - TOTAL REIMBURSABLES:$23,680.00 City of Renton Downtown Circulation Project I(PGSupplement27/21/2015 Hour and Fee Estimate AGENDA ITEM #7. n) REGULAR COUNCIL - 03 Aug 2015 SUBJECT/TITLE: Lake Washington Loop Trail Professional Services Agreement with OTAK, Inc. RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Bob Hanson, Transportation Design Manager EXT.: 7223 FISCAL IMPACT: Expenditure Required: $ 301,891 Transfer Amendment: $ N/A Amount Budgeted: $ 485,000 (2015) Revenue Generated: $ N/A Total Project Budget: $ 1,581,000 City Share Total Project: $ 234,000 SUMMARY OF ACTION: The professional services agreement is for the services of OTAK, Inc. for surveying, 30% preliminary engineering and right-of-way mapping for the Lake Washington Loop Trail. The Lake Washington Loop Trail Project was selected under the Transportation Alternatives Program (TAP) selection process for a federal grant of $346,000 for design of the facility. This project also received a Pedestrian and Bicycle Safety Grant in the amount of $426,000 for final design of Phase 3. In addition a $575,000 Surface Transportation Program (STP) grant was awarded for right-of-way acquisition. The project will ultimately provide a shared use regional trail from the Logan Avenue North/Cedar River Trail which extends to the north city limits along Airport Way and Rainier Avenue North. The work to be performed by the consultant includes surveying, 30% preliminary engineering, right-of-way mapping and other work at the City’s discretion. EXHIBITS: A. Agreement B. Map STAFF RECOMMENDATION: Execute the professional services agreement with OTAK in the amount of $301,891, which will include surveying, 30% preliminary engineering and right-of-way mapping, among other components for the Lake Washington Loop Trail. AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 1 of 14 Revised 4/10/2015 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Agreement Number: Firm/Organization Legal Name (do not use dba’s): Address Federal Aid Number UBI Number Federal TIN or SSN Number Execution Date Completion Date 1099 Form Required Yes No Federal Participation Yes No Project Title Description of Work Yes No DBE Participation Yes No MBE Participation Yes No WBE Participation Yes No SBE Participation Total Amount Authorized: Management Reserve Fund: Maximum Amount Payable: Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub-consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit H Liability Insurance Increase Exhibit I Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14 Revised 4/10/2015 THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this AGREEMENT, between the , hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this AGREEMENT, hereinafter called the “CONSULTANT.” WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1) of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’ notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.” The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 3 of 14 Revised 4/10/2015 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE firms invoiced for this AGREEMENT. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C – Preparation and Delivery of Electronic Engineering and other Data.” All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: Name: Agency: Address: City: State: Zip: Email: Phone: Facsimile: If to CONSULTANT: Name: Agency: Address: City: State: Zip: Email: Phone: Facsimile: IV. Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled “Completion Date.” The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 4 of 14 Revised 4/10/2015 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits “D” and “E” and by this reference made part of this AGREEMENT. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate, and direct non-salary costs. 1. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and “E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and all sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the ICR schedule. It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will be sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 5 of 14 Revised 4/10/2015 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D” and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled “Termination of Agreement.” 5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, “Changes of Work.” 6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, “Changes of Work.” No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit; all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 6 of 14 Revised 4/10/2015 D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager. VI. Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub-consultant, any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub- consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 7 of 14 Revised 4/10/2015 Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) • Federal-aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 • 49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 8 of 14 Revised 4/10/2015 date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.” XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 9 of 14 Revised 4/10/2015 XII. Legal Relations The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated between the Parties. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14 Revised 4/10/2015 Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Agency: Address: City: State: Zip: Email: Phone: Facsimile: No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional liability to third parties be limited in any way. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 11 of 14 Revised 4/10/2015 The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,” under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit “G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General Requirements” prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 12 of 14 Revised 4/10/2015 XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver’s license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence and not to make use of the State’s Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State’s Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State’s Confidential Information was received; who received, maintained and used the State’s Confidential Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 13 of 14 Revised 4/10/2015 Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed, whichever is. “Proprietary and/or confidential information” is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all “documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents” pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, “documents” means every writing or record of every type and description, including electronically stored information (“ESI”), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, Agreement Number: AGENDA ITEM #7. o) Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14 Revised 4/10/2015 tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home. “Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified. The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the “Execution Date” box on page one (1) of this AGREEMENT. Signature Date Signature Date Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit A Page 1 of 1 Revised 10/30/2014 Exhibit A Scope of Work Project No. Agreement Number: AGENDA ITEM #7. o) C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 1 otak K:\project\32400\32468\Contract\Scope071615.doc EXHIBIT A SCOPE OF SERVICES PRELIMINARY ENGINEERING SERVICES City of Renton, Washington Lake Washington Loop Trail Otak Project No. 32468 July 2015 Description of Project: The purpose of the Lake Washington Loop Trail Project is to design and eventually build a 7,000 lineal feet regional trail facility to connect the existing Lake Washington Trail from the Logan Avenue/Cedar River junction to a new trail at Rainier Avenue North. The project will complete a missing gap in the regional trail system. The proposed trail will be primarily located on the north side of Airport Way and the east side of Rainier Avenue North. Traffic lanes will be reconfigured to allow for the new combined pedestrian/bicyclist facility. The trail will accommodate pedestrians, runners, bicyclists, and other non-motorized trail users. The trail will be designed to be accessible. Key project elements include: • A 7,000 LF regional trail, 12 foot width asphalt concrete pavement • New or enhanced bridge crossing over the Cedar River • Connections to the Cedar River regional trail • Pedestrian connections to the downtown core • Coordination with Renton Municipal Airport • Street crossings and driveway crossings • Stormwater management • Enhanced aesthetics, hardscape, landscape, and interpretive/wayfinding • Utility coordination • Federal funding requirements The anticipated construction cost of the project is $4.0 million. This first phase of the project will complete preliminary engineering design to an approximate 30% level, and establish a preferred alignment/layout for the project. Final design will be completed in subsequent phases. 1.0 PROJECT MANAGEMENT AND COORDINATION 1.1 Coordination with City of Renton OTAK will coordinate with the CITY of Renton on a regular basis to keep the CITY’s project manager informed about project progress, project issues and schedule. OTAK will assist in AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 2 otak K:\project\32400\32468\Contract\Scope071615.doc scheduling project related meetings, reviews, and other coordination activities needed to keep the project moving forward. Regular communication with the CITY will occur on a weekly basis (by phone, regular meetings as described below, and/or by e-mail). 1.2 Preparation of Project Work Plan and Schedule OTAK will prepare a Project Work Plan prior to the project kickoff meeting. The Work Plan will define project goals and design criteria, communications, deliverables, and quality control requirements. A project schedule (MS Project) will be developed and maintained as part of the Work Plan. The Work Plan will be updated after the project kickoff meeting, subject to comments received. Deliverables • Project Work Plan • Project schedule updates 1.3 Project Coordination Meetings with City (Assume 5 meetings) Project coordination meetings with CITY Staff will occur approximately on a monthly basis to review progress, to discuss project related issues, to review schedule, and to discuss current topics. It is anticipated that a total of five (5) coordination meetings will be held during the preliminary (30%) design period. This Task will include a project kickoff meeting. Attendance will generally include OTAK’s project manager and project engineer along with designated CITY Staff. 1.4 Stakeholder/Agency Meetings (Assume 2 meetings) There are a number of Stakeholder/Agency groups that may have an interest in this project. Examples include King County, Renton Municipal Airport, Renton School District, and various permitting agencies. This Task provides time for up to two (2) Stakeholder/Agency meetings during the preliminary design process. 1.5 Project Monitoring and Reporting Project management will include the coordination of design team members, internal project scheduling, and the preparation of a monthly progress report and a monthly billing statement. Deliverables • Monthly progress report and monthly invoice, per CITY of Renton requirements 2.0 DATA COLLECTION AND REVIEW TOPOGRAPHIC SURVEYING/MAPPING 2.1 Data Collection and Review of Existing Field Conditions The OTAK design team will conduct a field visit at the start of the project that includes a AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 3 otak K:\project\32400\32468\Contract\Scope071615.doc comprehensive review of existing field conditions. Existing conditions will be documented and digital photographs will be taken. OTAK will inventory significant features to be considered in design. This task will also include collection of existing codes, records, maps, reports, and other relevant information from the CITY. Deliverables • Site photographs and inventory (listing) of existing information to be referenced 2.2 Topographic Field Surveying – Airport Way A topographic survey along Airport Way will be provided. The area to be surveyed and mapped is illustrated on Figure 1a and described as follows: • Airport Way from Logan Avenue to 400 feet east of the east right-of-way margin of Rainier Avenue extending from the south flow line of Airport Way to the south edge of pavement of Perimeter Road on the Airport property including the Airport entrance and Clayton Scott Monument Park. The utility survey will extend to the centerline of Airport Way. • Perimeter Road will be included graphically, but full topography and utility survey will not extend over this roadway except in areas that the proposed trail may be designed within five feet of the road surface. • Logan Avenue from 250 feet north of the Cedar River Bridge north approach to the south approach extending from the easterly edge of pavement to 50 feet westerly of the westerly edge of pavement to capture area for connection to Cedar River Trail. The utility survey will not extend over the east portion of this roadway north of the bridge. • The Cedar River Bridge will be surveyed in a manner sufficient for structural assessment and possible retrofit design. • Logan Avenue from the Cedar River Bridge to Airport Way including the full width of the right- of-way and extending onto the Burnett Trail, the southerly return of Logan Avenue, and 50 feet north along East Perimeter Road on the Airport property. • Shattuck Avenue including sidewalks from the crosswalk on Airport Way extending 100 feet south. A utility locate service will be retained to mark underground utilities within the area to be mapped excluding the portion of Airport Way south of the centerline and Logan avenue east of the centerline. OTAK will field survey existing surface features including curb, sidewalk, striping, signage, topography breaks, visible above ground utilities, underground utility markings, traffic control devices, pavement and other hardscape, fences, trees, significant landscaping, and buildings within the project limits. Storm drainage and other utilities shall be surveyed to the first structure or fitting outside of the area to be surveyed and mapped. Invert elevations and pipe dimensions shall be obtained of all existing storm drains and sewer structures within these limits. OTAK will create a topographic and planimetric map in AutoCAD format sufficient for final design AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 4 otak K:\project\32400\32468\Contract\Scope071615.doc from field survey data and utility records. Base mapping will be provided at a horizontal scale of 1-inch = 20 feet showing the features outlined above. A digital surface will be prepared and contour lines will be shown at one-foot intervals. The current CITY of Renton horizontal and vertical datum’s will be referenced. Deliverables Topographic Base Map (scale 1-inch = 20 feet) with one-foot contours and surveyed information per Task 2.2 2.3 Right-of-Way Surveying and Mapping – Airport Way OTAK will resolve and map the right-of-way of Airport Way, Logan Avenue, and the adjoining streets within the area to be mapped utilizing survey maps and other survey records together with surveyed monuments. The adjoining property lines of the parcels along the north side of Airport Way and the west side of Logan Avenue will be also be resolved from record and surveyed data. Existing easements and/or leases on these properties will be shown, based on information disclosed in title reports and other record data. Adjoining property lines along the south side of Airport Way and the east side of Logan Avenue will be mapped for informational purposes only using existing GIS parcel maps, information shown on tax assessor maps, and published Tax Assessor legal descriptions. Right-of-way mapping will show tax parcel numbers and ownership information of adjacent parcels. The map will be used as a base for right-of-way plans that will be provided for the next phase of this project. Deliverables Right-of-Way Base Map (scale 1-inch = 20 feet) right-of-way information per Task 2.3 2.4 Topographic Field Surveying – Rainier Avenue North A topographic survey along Rainier Avenue North will be provided. The area to be surveyed and mapped is illustrated on Figure 1a and described as follows: • The area from the top of curb (or edge of pavement) on the east side of Rainier Avenue to the west edge of pavement of Perimeter Road extending from a line approximately 280 feet north of and parallel with the north right-of-way margin of Airport Way to twenty-five feet north of the north return of the Airport Entrance on Rainier Avenue. • Excluding the area to be mapped by other consultant westerly of the top of the bank lying southerly of a line approximately 1,050 feet north of and parallel with the north right-of-way margin of Airport Way. • Rainier Avenue channelization and edge of pavement (or curb flow line) will be surveyed from the north margin of the survey by another consultant (approximately 1,050 feet north of and parallel with the north right-of-way margin of Airport Way) to the City limits at the intersection of Perimeter Road West the west Airport entrance on Rainier Avenue. Full topography and utility survey will not extend over this roadway. AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 5 otak K:\project\32400\32468\Contract\Scope071615.doc • Perimeter Road will be included graphically, but full topography and utility survey will not extend over this roadway except in areas that the proposed trail may be designed within five feet of the road surface. Otak will survey and prepare a basemap with additional surveyed information consistent with the map described in Task 2.2. Deliverables • Topographic Base Map (Scale 1”=20’) with surveyed information per Task 2.4 with two-foot contour intervals on unpaved areas with steep slopes and one-foot contour intervals on flat and paved areas. 2.5 Right-of-Way Surveying and Mapping – Rainier Avenue North OTAK will resolve and map the right-of-way of Rainier Avenue and the adjoining streets within the area to be mapped consistent with product described in Task 2.3. The adjoining property lines of the parcels along the east side of Rainier Avenue will be resolved from record and surveyed data. Existing easements and/or leases on these properties will be shown, based on information disclosed in title reports and other record data. Adjoining property lines along the west side of Rainier Avenue will be mapped for informational purposes only using existing GIS parcel maps, information shown on tax assessor maps, and published Tax Assessor legal descriptions. Right-of-way mapping will show tax parcel numbers and ownership information of adjacent parcels. This map will be used as a base for right-of-way plans. Deliverables Right-of-Way Base Map (Scale 1”=20’) right-of-way information per Task 2.5 2.6 Integration of Rainier Avenue N. Surveying and Mapping Topographic and right-of-way surveying and mapping for a portion of Rainier Avenue N. will be provided by the CITY from work prepared by another consultant. OTAK will review the information provided for completeness and will integrate the Rainier Avenue N. topographic and right-of-way data into the mapping provided per Tasks 2.2 to 2.5. 3.0 FRANCHISE UTILITY COORDINATION 3.1 Coordination/Meetings with Franchise Utilities (Assume 2 meetings) OTAK will begin communications with franchise utility companies (power, gas, telecommunications, etc.) shortly after the notice to proceed, to verify locations of existing facilities and to discuss any potential relocation requirements, cost, schedule and recommendations on location of new facilities. OTAK will also coordinate with other CITY departments as needed to AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 6 otak K:\project\32400\32468\Contract\Scope071615.doc coordinate CITY utility locations within the project limits. Coordination meetings will begin during the preliminary design phase of the project. It is anticipated that up to two (2) utility coordination meetings will occur with franchise or CITY utilities that are determined to have conflicts or require relocation. 3.2 Review and Utility Conflict Resolution Based on information determined during coordination per Task 3.1, it is anticipated that existing utilities may need to be relocated to accommodate the proposed project. Once potential conflicts are identified, OTAK will provide additional engineering to determine if the design can be revised to avoid utility conflict or to provide guidance to the utility companies on relocation efforts. OTAK will prepare a spreadsheet/matrix summarizing utility conflict locations and actions to be taken. Permit requirements for each location will be included in the matrix. This document will be updated whenever new information becomes available to assure that all utility coordination activities are tracked. OTAK will also prepare a Comprehensive Utility Coordination Plan to show all existing and proposed utilities within the project corridor. This Task will include the determination of environmental/permitting requirements for utility relocation work, per coordination with Task 4.0. Deliverables • Spreadsheet/matrix summarizing utility conflict locations • Utility Coordination Plan 4.0 ENVIRONMENTAL/PERMITTING 4.1 General Coordination with Permitting Agencies/WSDOT Local Programs Environmental/permitting work will be led and prepared by the CITY. Coordination meetings will be held with the permitting agencies and/or WSDOT to review/discuss project issues during the design process. It is anticipated that a total of two (2) environmental coordination meetings will be held during the preliminary design process. 4.2 Environmental/Permitting Support (Allowance) OTAK will provide technical design support to support the environmental/permitting work being led and prepared by the CITY. An allowance has been established to provide exhibits, to furnish design data, and to calculate and track areas of impacts (sensitive areas, buffers, mitigation areas, etc.) AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 7 otak K:\project\32400\32468\Contract\Scope071615.doc 5.0 PRELIMINARY DESIGN/ENGINEERING 5.1 Design Coordination Meetings (Assume 5 meetings) Design meetings will be held on a regular basis with the CITY to discuss project issues during the design process. It is anticipated that a total of five (5) design meetings will be held during the preliminary design period. 5.2 Preparation and Review of Alignment and Connection Concepts OTAK will coordinate closely with the CITY to develop and establish the proposed trail alignment and associated connections. The proposed alignment will be developed to an approximate 10% concept level of design. The concept level design will establish the horizontal location of the trail and programmatic concepts for the urban design and landscape elements. The alignment plan will be prepared as a scroll plot at a scale of 1-inch = 40 feet. Connection concepts will be developed at pedestrian connection points and intersections/crossings. Alternative alignment options will also be considered at select locations, including the option of a two-way bicycle lane (or cycle track). A brief narrative will be prepared that summarizes the trail alignment and concepts developed. Deliverables • Alignment Plan (scale 1-inch = 40 feet) in scroll plot form 5.3 Preparation of 30% Civil Plans OTAK will prepare 30% level civil design plans for the proposed trail alignment. The design will include intersection improvements at all roadway crossings and will include pedestrian connections at the beginning and end of the trail alignment and at connections to the airport and downtown core. Plans will be prepared to current CITY of Renton standards. An anticipated drawing list for the project is attached as Exhibit A-2 showing the drawings that are anticipated at the 30% level. Plans will include roadway sections, horizontal layout, vertical profile, and schematic layout of utility improvements for storm drainage and other utilities to be adjusted. Plans will be prepared at a horizontal scale of 1-inch = 20 feet and a vertical scale of 1-inch = 5 feet. Deliverables • Civil Design Plans – 30% Level 5.4 Preparation of 30% Landscape/Urban Design Plans OTAK will prepare 30% level landscape/urban design plans for the proposed trail alignment. The design will include intersection improvements at all roadway crossings and will include pedestrian connections at the beginning and end of the trail alignment and at connections to the airport and downtown core. Plans will be prepared to current CITY of Renton standards. An anticipated drawing list for the project is attached as Exhibit A-2 showing the drawings that are anticipated at AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 8 otak K:\project\32400\32468\Contract\Scope071615.doc the 30% level. Plans will include horizontal layout of proposed landscape and hardscape, including preliminary details. Plans will be prepared at a horizontal scale of 1-inch = 20 feet and a vertical scale of 1-inch = 5 feet. Deliverables • Landscape and Urban Design Plans – 30% Level 5.5 Preparation of Design Report A Design Report will be prepared that briefly summarizes the work completed per Task 5.0, including subtasks. The Design Report will include a description of the project objectives, the design standards to be used, proposed trail sections, and will document the basis of design. The Design Report will include a concept level construction cost estimate (per Task 5.7) to verify that the proposed improvements fit within the available project budget. The Design Report will highlight any significant project issues to be resolved. OTAK will provide a Draft Design Report to the CITY for review. Review comments will be addressed and a Final Design Report will be issued, which will serve as the basis for final design. Deliverables • Draft and Final Design Report (five (5) copies will be provided at each submittal) 5.6 Preliminary Drainage Analysis Drainage analysis will be conducted utilizing the current CITY of Renton Surface Water Design Standards and associated (2009) King County Surface Water Design Manual requirements. Hydrologic and Hydraulic Analysis – OTAK will complete a preliminary hydrologic and hydraulic analysis for the trail project. Specific activities include the following: • Review of existing drainage features and drainage patterns of the existing roadway corridor and adjacent properties; • Conduct a field reconnaissance of project area and vicinity including downstream analysis of natural drainage features; • Define hydrologic characteristics of the historic site conditions for the project subbasins such as basin boundaries, area, land cover, soil types, flow paths and times of concentration; • Define hydrologic characteristics and complete preliminary hydrologic modeling of historic and developed conditions. • Complete a preliminary hydraulic analysis for the trail project to estimate the requirements for water quality treatment, and conveyance. It is assumed that flow control will not be required due to proximity to Cedar River. • It is assumed that there will not be an increase in impervious surface. Drainage Design – OTAK will complete a preliminary design of the drainage features including AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 9 otak K:\project\32400\32468\Contract\Scope071615.doc locations and sizes of storm drain pipes, structures, and water quality facilities. Drainage calculations will also be prepared for existing and proposed conveyance. The drainage analysis and calculations will be summarized in a Preliminary Drainage Report that will be the basis of design. The Preliminary Drainage Report will be prepared as an Initial Draft at the 30% level design. A Final Drainage Report will be prepared at 90% level design as part of a future supplement. Deliverables • Preliminary Drainage Report (TIR) – Initial Draft – 30% Level 5.7 Preparation of Preliminary Construction Cost Estimates Preliminary engineering estimates of anticipated construction costs will be prepared at the 30% level. Construction cost estimates will be prepared using historical unit prices from similar projects, other current cost data, and recent CITY of Renton projects. Deliverables • Preliminary Construction Cost Estimate – 30% Level 6.0 STRUCTURAL DESIGN/ENGINEERING 6.1 Preparation of Bridge Structure Concepts/Alternatives OTAK will define and evaluate bridge alternatives for the trail crossing over the Cedar River and for retaining walls required along the new trail. OTAK will evaluate up to four alternatives for the Cedar River crossing consisting of: • An alternative where the trail is supported on the existing traffic bridge (Logan Avenue Bridge), with a reduction in roadway width sufficient to place the trail within the limits of the existing bridge; • An alternative where the trail is supported on the Logan Avenue Bridge, but cantilevered off the bridge to reduce impacts to the roadway channelization; • Up to two pedestrian bridge alternatives assuming a separate, independently supported structure over the Cedar River, located on the west side of the Logan Avenue Bridge. OTAK will evaluate up to three retaining wall alternatives for the anticipated fill walls. Drawings showing conceptual structure types and layouts will be prepared for each alternative based on preliminary structural analysis and project design criteria. Evaluation of the Logan Avenue Bridge will consider available as-built drawings. Evaluation of the bridge foundations will consider existing geotechnical data available for the site. The alternatives analysis will evaluate cost, constructability, aesthetics, environmental impacts, and AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 10 otak K:\project\32400\32468\Contract\Scope071615.doc other project considerations for each structure type. OTAK will prepare a matrix comparing each of the structure alternatives using these criteria. The matrix and preliminary layouts will be provided to the City to assist in selecting a preferred alternative. Deliverables • Comparison matrix showing each alternative and its design considerations • Preliminary layouts of each structure alternative Assumptions – Task 6.1 • No load rating or design calculations exist for the Logan Avenue Bridge. • The new bridge structure will have a low chord elevation equal to or higher than the Logan Avenue Bridge. • No existing geotechnical data is available, aside from the as-built drawings, near the Logan Avenue Bridge or at the locations of the retaining walls. 6.2 Preparation of Type, Size, and Location (TS&L) Report and 30% Bridge and Structural Design OTAK will advance the design of the selected preferred alternatives for the bridge and retaining walls to a 30% design level. The 30% design level will include plan sheets showing bridge and wall plan views, elevation and a typical section of each structure. A cost estimate with anticipated bid items will be prepared. Additional design features such as utilities, decking, and railing types will be addressed. OTAK will perform preliminary structural analyses of the proposed structure, and for the Logan Avenue Bridge, as necessary to confirm the 30% design. The alternatives analysis and 30% design will be described in a TS&L report. The report will describe project goals, design criteria, site constraints, and provide supporting documentation used in the selection and design of the preferred alternative. The report will also describe additional information needed to proceed to final design. Deliverables • TS&L Report • 30% Design Plans and Construction Cost Estimate Assumptions – Task 6.2 • A load rating report, if necessary, will be prepared during a later phase. • FEMA floodplain maps will be used to assist in determining the 100-year flood limits. • Hydraulic analysis, if necessary, will be performed during a later phase. AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 11 otak K:\project\32400\32468\Contract\Scope071615.doc 7.0 COMMUNITY INVOLVEMENT 7.1 Community Involvement Assistance (Allowance) OTAK will support the CITY in the coordination and facilitation of community involvement activities for the project. OTAK will assist in the preparation of presentation materials including presentation graphics, website materials, and other appropriate graphics. An allowance has been established for this Task. 7.2 Community Meeting OTAK will support the CITY in the coordination and facilitation of one (1) neighborhood community meeting. OTAK will prepare presentation materials including handouts, comment sheets, presentation boards, and other appropriate “leave behind” graphics. Presentation materials created per Task 7.1 will be utilized for the community meeting, as appropriate. The first community meeting will be held early in the design process to introduce the project and to educate the community on the range of alternatives that the CITY will consider based on available scope, budget, design constraints, and other safety considerations. OTAK will attend the community meeting and present and/or display a range of design alternatives and gather input to help establish a preferred alternative. It is assumed that the CITY will take the lead on all meeting notices and will compile mailing lists and provide postage for meeting notices and project related newsletters. SUBCONSULTANTS • Geo Engineers – geotechnical engineering • Transportation Engineers NW – traffic, street crossings, lighting • Environmental by Others • Right-of-Way by Others EXPENSES • Utility Locate Service (APS) • Reimbursable for Reproduction of Plans, Specifications, Reports, Etc. • Other Misc. Expenses – preliminary design phase DESIGN STANDARDS • City of Renton • AASHTO • NACTO AGENDA ITEM #7. o) Exhibit A – Scope of Work Continued C i t y o f R e n t o n – L a k e W a s h i n g t o n L o o p T r a i l 12 otak K:\project\32400\32468\Contract\Scope071615.doc ASSUMPTIONS • Design work will begin in September 2015 and be completed by December 2016. The target date for Bid Advertisement is early 2017. The target date for completion of 30% level design is February 2016. • If utility potholing is needed, it will be done by others. OTAK will assist with coordinating locations. • The CITY will be responsible for all hazardous materials and special permits. • The CITY will pay for all required permit fees. • The CITY will obtain all Rights of Entry needed to perform survey or other investigation on private property necessary to support the project. • The CITY will acquire all necessary Title Reports. • Right-of-way acquisition will be provided by others. OTAK will assist as noted. • The CITY has prepared a traffic model that can be utilized for the project. Remodeling will not be required. • Environmental/permitting will be provided by others. OTAK will provide support as noted. • This scope of work is for the completion of design to a 30% level. Final design services to a 100% level will be added once the project scope and construction costs are clearly defined. • Construction management support, construction administration, and/or construction inspection services are not included in this scope of work, but may be added at a later time at the discretion of the CITY. AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit B Page 1 of 1 Revised 10/30/2014 Exhibit B DBE Participation Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit C Page 1 of 4 Revised 10/30/2014 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data B. Roadway Design Files C. Computer Aided Drafting Files Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit C Page 2 of 4 Revised 10/30/2014 D. Specify the Agency’s Right to Review Product with the Consultant E. Specify the Electronic Deliverables to Be Provided to the Agency F. Specify What Agency Furnished Services and Information Is to Be Provided Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit C Page 3 of 4 Revised 10/30/2014 II. Any Other Electronic Files to Be Provided III. Methods to Electronically Exchange Data AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit C Page 4 of 4 Revised 10/30/2014 A. Agency Software Suite B. Electronic Messaging System C. File Transfers Format AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit D Page 1 of 1 Revised 10/30/2014 Exhibit D Prime Consultant Cost Computations Agreement Number: AGENDA ITEM #7. o) Exhibit D Lake Washington Loop Trail - City of Renton Otak Hours and Fees 1 otak K:\project\32400\32468\Contract\HoursFees_30%_071615.xls Senior Project Manager (Vanderhorst) Civil Engineer X (Sarkkinen) Civil Engineer VII (Shapley/Wilson) Civil Engineer V Civil Engineer II Engineering Designer II (Howard/Webster) Engineering Technician III Landscape Architect V (Shelby) Landscape Architect II (Early) Graphic Designer Senior Survey Project Manager (Lawrence) Professional Land Surveyor (Seeds) Senior Field Party Chief Survey Technician Project Assistant Total Hours Total Fees $209 $180 $130 $100 $90 $85 $66 $110 $80 $78 $120 $110 $93 $75 $72 1.0 Project Management and Coordination 1.1 Coordination with City of Renton 24 0 0 0 0 0 0 0 0 0 0 0 0 0 8 32 $5,592 1.2 Preparation of Project Work Plan and Schedule 4 0 4 0 0 0 0 0 0 0 0 0 0 0 4 12 $1,644 1.3 Project Coordination Meetings with City (5 Meetings) 20 4 16 4 0 0 0 4 0 0 0 0 0 0 4 52 $8,108 1.4 Stakeholder/Agency Meetings (2 Meetings) 8 0 8 0 0 0 0 0 0 0 0 0 0 0 2 18 $2,856 1.5 Project Monitoring and Reporting 12 0 0 0 0 0 0 0 0 0 0 0 0 0 6 18 $2,940 Subtotal Hours 68 4 28 4 0 0 0 4 0 0 0 0 0 0 24 132 $21,140 2.0 Data Collection and Topographic Surveying/Mapping 2.1 Data Collection and Review of Existing Field Conditions 2 0 8 8 0 8 0 4 0 0 2 4 0 0 4 40 $4,346 2.2 Topographic Surveying - Airport Way 2 0 0 4 0 0 0 0 0 0 8 60 80 16 0 170 $17,018 2.3 ROW Surveying/Mapping - Airport Way 2 0 0 2 0 0 0 0 0 0 12 32 8 8 2 66 $7,066 2.4 Topographic Surveying - Rainier Avenue N. 2 0 0 4 0 0 0 0 0 0 8 56 72 48 0 190 $18,234 2.5 ROW Surveying/Mapping - Rainier Avenue N. 2 0 0 2 0 0 0 0 0 0 8 32 8 8 2 62 $6,586 2.6 Integration of Rainier Avenue N. Surveying and Mapping 0 0 0 4 0 0 0 0 0 0 2 8 0 0 0 14 $1,520 Subtotal Hours 10 0 8 24 0 8 0 4 0 0 40 192 168 80 8 542 $54,770 3.0 Franchise Utility Coordination 3.1 Coordination/Meetings with Franchise Utilities 2 0 16 0 0 16 0 0 0 0 0 0 0 0 2 36 $4,002 3.2 Review and Utility Conflict Resolution 0 0 8 4 0 16 12 0 0 0 0 0 0 0 2 42 $3,736 Subtotal Hours 2 0 24 4 0 32 12 0 0 0 0 0 0 0 4 78 $7,738 4.0 Environmental/ Permitting 4.1 General Coordination with Permitting Agencies/WSDOT 8 0 16 0 0 0 0 0 0 0 0 0 0 0 2 26 $3,896 4.2 Environmental/Permitting Support (Allowance) 2 0 8 0 0 8 8 0 0 4 0 0 0 0 2 32 $3,122 Subtotal Hours 10 0 24 0 0 8 8 0 0 4 0 0 0 0 4 58 $7,018 5.0 Preliminary Engineering 5.1 Design Coordination Meetings (5 Meetings) 20 4 20 0 0 12 0 16 0 0 0 0 0 0 4 76 $10,568 5.2 Preparation/Review of Alignment & Connection Concepts 10 0 32 0 0 60 24 20 8 0 0 0 0 0 2 156 $15,918 5.3 Preparation of 30% Civil Plans 4 0 40 24 0 60 40 0 0 0 0 0 0 0 2 170 $16,320 5.4 Preparation of 30% Landscape and Urban Design Plans 2 0 4 0 0 4 4 24 40 0 0 0 0 0 0 78 $7,382 5.5 Preparation of Design Report 2 0 16 0 0 24 4 4 0 0 0 0 0 0 6 56 $5,674 5.6 Preliminary Drainage Analysis 2 0 8 32 0 48 8 0 0 0 0 0 0 0 4 102 $9,554 5.7 Preparation of Preliminary Construction Cost Estimates 2 0 8 8 0 8 4 4 4 0 0 0 0 0 0 38 $3,962 Subtotal Hours 42 4 128 64 0 216 84 68 52 0 0 0 0 0 18 676 $69,378 6.0 Structural Design/Engineering 6.1 Preparation of Bridge Structure Concepts/Alternatives 2 16 60 80 0 0 12 8 0 0 0 0 0 0 2 180 $20,914 6.2 Preparation of 30% Structures Design and TSL Report 2 16 40 40 0 0 16 8 0 0 0 0 0 0 2 124 $14,578 Subtotal Hours 4 32 100 120 0 0 28 16 0 0 0 0 0 0 4 304 $35,492 7.0 Community Involvement and Art Integration 7.1 Community Involvement Assistance (Allowance) 2 0 4 0 0 8 0 0 0 16 0 0 0 0 2 32 $3,010 AGENDA ITEM #7. o) Exhibit D Lake Washington Loop Trail - City of Renton Otak Hours and Fees 2 otak K:\project\32400\32468\Contract\HoursFees_30%_071615.xls Senior Project Manager (Vanderhorst) Civil Engineer X (Sarkkinen) Civil Engineer VII (Shapley/Wilson) Civil Engineer V Civil Engineer II Engineering Designer II (Howard/Webster) Engineering Technician III Landscape Architect V (Shelby) Landscape Architect II (Early) Graphic Designer Senior Survey Project Manager (Lawrence) Professional Land Surveyor (Seeds) Senior Field Party Chief Survey Technician Project Assistant Total Hours Total Fees $209 $180 $130 $100 $90 $85 $66 $110 $80 $78 $120 $110 $93 $75 $72 7.2 Community Meeting 6 0 12 0 0 12 0 12 0 16 0 0 0 0 4 62 $6,690 Subtotal Hours 8 0 16 0 0 20 0 12 0 32 0 0 0 0 6 94 $9,700 Subtotal Hours/Fees - Otak Labor - Tasks 1.0 to 7.0 144 40 328 216 0 284 132 104 52 36 40 192 168 80 68 1,884 $205,236 Subconsultant Costs Geo Engineers - Geotechnical Engineering $15,705 TENW - Traffic, Street Crossings, Lighting $45,700 Otak Markup on Subconsultants (0.0% ) $0 Total Subconsultant Costs $61,405 Reimbursable Expenses - Reproduction/Graphics $1,750 Reimbursable Expenses - Misc. $500 Utility Locate Service - APS (Airport Way and Rainier Avenue) $6,000 Total Project Cost - Preliminary (30%) Engineering Services $274,891 *Note - Rates Shown are for Budgeting Purposes - Actual Billed Rates per Negotiated Hourly Rates based on 3.00 Multiplier AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit E Page 1 of 1 Revised 10/30/2014 Exhibit E Sub-consultant Cost Computations There isn’t any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI “Sub-Contracting” of this AGREEMENT. Agreement Number: AGENDA ITEM #7. o) EXHIBIT AAGENDA ITEM #7. o) AGENDA ITEM #7. o) AGENDA ITEM #7. o) Project Name:Lake Washington Loop Trail Project Number:0693-077-00 Consultant:GeoEngineers, Inc. NEGOTIATED HOURLY RATES Classification Hours Rate Cost Principal 8 $242 $1,936 Associate $204 Senior Eng/Sci 43 $170 7,310 Project Eng/Sci $131 Eng/Sci 3 31 $113 3,503 Eng/Sci 2 $99 Eng/Sci 1 $95 Senior Technician 4 $107 428 Technician $81 Word Processor $83 Project Assistant 18 $121 2,178 Subtotal:104 $15,355 REIMBURSABLES Mileage at $0.55 $200 Reproduction (copies, plots, etc.)150 Subtotal:$350 SUBCONSULTANT COSTS (See Exhibit D) Subtotal: TOTAL $15,705 CONTINGENCY GRAND TOTAL $15,705 Exhibit B Consultant Fee Determination AGENDA ITEM #7. o) City of Renton Lake Washington Loop Trail Hours Estimate - Geotechnical Services GeoEngineers Principal Associate Senior Eng/Sci Project Eng/Sci Eng/Sci 3 Eng/Sci 2 Eng/Sci 1 Senior Technician Technician Word Processor Project Assistant 1 Scope Item TOTAL Review available geotechnical and geological data 1 2 2 5 Utility locate, perform reconnaissance and hand explorations 1 4 12 1 18 Review soil samples, prepare exploration logs 2 3 5 Preliminary site preparation, earthwork, and TESC recommendations 2 2 Evaluate seismic hazards 2 3 5 Preliminary bridge foundation support and retaining wall recommendations 6 4 10 Preliminary slope stability evaluation 2 4 6 Address sensitive areas ordinance issues 2 2 4 Project management, QA/QC 1 8 6 15 One project team meeting 3 3 6 Report 2 10 6 4 6 28 Total Geotechnical Hours 8 0 43 0 31 0 0 4 0 0 18 104 Exhibit C AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit F Page 1 of 1 Revised 10/30/2014 Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub- consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States.Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 Exhibit G Certification Documents Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of _______________________________ Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of whose address is and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Consultant (Firm Name) Signature (Authorized Official of Consultant)Date Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 Exhibit G-1(b) Certification of I hereby certify that I am the: Other of the , and or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Firm Name) Signature (Authorized Official of Consultant)Date Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, a officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly. Consultant (Firm Name) Signature (Authorized Official of Consultant)Date Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Revised 10/30/2014 Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer’s representative in support of * are accurate, complete, and current as of **. This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing rate AGREEMENT’s between the offer or and the Government that are part of the proposal. Firm: Signature Title Date of Execution***: *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.) **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit H Page 1 of 1 Revised 10/30/2014 Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XIII, Legal Relations and Insurance of this Agreement is amended to $. The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $. Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $. • Include all costs, fee increase, premiums. • This cost shall not be billed against an FHWA funded project. • For final contracts, include this exhibit. Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit I Page 1 of 2 Revised 10/30/2014 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manger and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant’s agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit I Page 2 of 2 Revised 10/30/2014 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit J Page 1 of 2 Revised 10/30/2014 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency’s project manager. The consultant’s claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency’s project manager. The project manager will review the consultant’s claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures. Agreement Number: AGENDA ITEM #7. o) WSDOT Form 140-089 EF Exhibit J Page 2 of 2 Revised 10/30/2014 Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s) If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency’s summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant’s claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: AGENDA ITEM #7. o) Nate-BasemapprovidedbyArcGtSOnline.-StreetsdataprovidedbyCityofRenton-SurveyareadelineatedbyOtak.K.rproJeuv324OO\3246nrGIS\MpnIerFv1_PrveoLnvtsFrvSsey11l7rvdFigureIa0200ProjectLimitsforSurveyLakeWashingtonLoopTrail1fl=400feetKINGCOUNTYAGENDA ITEM #7. o) CITYOFRENTON,WASHINGTONORDINANCENO.__________ANORDINANCEOFTHECITYOFRENTON,WASHINGTON,AMENDINGTHECITYOFRENTONFISCALYEARS2015/2016BIENNIALBUDGETASADOPTEDBYORDINANCENO.5737ANDTHEREAFTERAMENDEDBYORDINANCENO.5755,INTHEAMOUNTOF$16,865,306.WHEREAS,onNovember3,2014,theCityCounciladoptedOrdinanceNo.5737approvingtheCityofRenton’s2015/2016BiennialBudget;andWHEREAS,onApril13,2015,theCounciladoptedOrdinance5755carryingforwardfundsappropriatedin2014,butnotexpendedin2014duetocapitalprojectinterruptionsanddelaysininvoicepayments,thatneededtobecarriedforwardandappropriatedforexpenditurein2015;andWHEREAS,minorcorrectionsandtherecognitionofgrants,contributionsandassociatedcostsandnewcostitemsnotincludedinthebudgetrequireadditionaladjustmentstothe2015/2016BiennialBudget;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESORDAINASFOLLOWS:SECTIONI.OrdinanceNos.5737and5755establishingtheCityofRenton’s2015/2016BiennialBudgetareherebyamendedinthetotalamountof$16,865,306foranamendedtotalof$569,702,499overthebiennium.SECTIONIl.The20152QuarterBudgetAdjustmentSummarybyFundisherebyattachedasExhibitAandthe2016AdjustedBudgetSummarybyFundisherebyattachedasExhibitB.DetailedlistsofadjustmentsareavailableforpublicreviewintheOfficeoftheCityClerk,RentonCityHall.1AGENDA ITEM # 9. a) ORDINANCENO.___ _ _ _SECTIONIII.Thisordinanceshallbeeffectiveuponitspassage,approval,andfive(5)daysafterpublication.PASSEDBYTHECITYCOUNCILthis_ _ _____dayof_ __ _ _ __ _ _ __ _ _ __ _ _ _,2015.JasonSeth,CityClerkAPPROVEDBYTHEMAYORthis__ _ _ _ _dayof___ __ __ _ _ _ _.2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyDateofPublication:___ _ _ _ __ _ _ _ __ _ _ORD:1871:7/6/15:scr2AGENDA ITEM # 9. a) ORDINANCE NO. Exhibit A:2015 2’Quarter Budget Adjustment Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE Available 2015 Beg 2015 Adj 2015 2015 2015 2015 Ending Fund Reserved!Fund Fund Fund Bal Changes Fund Bal Budgeted Changes Adjusted Budgeted Changes Adjusted Balance Designated Balance 000 GENERAL 11,159,313 -11,159,313 83,431,472 1,434,000 84,865,472 86,638,897 386,168 87,025,065 8,999,719 8,999,719 001 COMMUNIWSERVICES 2,467,703 -2,467,703 12,478,920 -12,478,920 12,608,356 -12,608,356 2,338,267 2,338,267 003 STREETS 2,147,229 -2,147,229 10,096,711 89,531 10,186,242 10,263,711 89,531 10,353,242 1,980,229 1,980,229 004 COMMUNITRDEVELOPMENTBLOCKGRANT 74,951 -74,951 462,908 -462,908 448,804 -448,804 89,055 89,055 005 MUSEUM 65,500 -65,500 227,761 -227,761 227,761 -227,761 65,500 65,500 009 FARMERS MARKEt 104,950 -104,950 59,400 -59,400 59,453 -59,453 104,897 (104,897)- 011 FIREANDEMERGENCYSVCHEALTH&WELLNESS 74,565 -74,565 25,000 -25,000 25,000 -25,000 74,565 (74,565)- 21X GENERAL GOVERNMENT MISC DEBT SVC 1,471,071 -1,471,071 6,463,588 13,691,804 20,155,392 6,463,588 13,687,700 20,151,288 1,475,175 -1,475,175 Total General Governmental Funds 17,565,282 -17,565,282 113,245,760 15,215,335 128,461,095 116,735,570 14,163,399 130,898,969 15,127,407 (179,462)14,947,945 102 ARTERIAL STREEtS 14,885 -14,885 640,000 -640,000 640,000 -640,000 14,885 14,885 108 LEASEDCIWPROPERTIES 121,014 -121,014 768,957 -768,957 663,403 -663,403 226,568 226,568 110 SPECIALHOTEL-MOTELTAX 219,090 -219,090 265,000 -265,000 283,942 -283,942 200,148 200,148 125 ONEPERCENTFORART 101,380 -101,380 15,000 -15,000 102,950 -102,950 13,430 13,430 127 CABLECOMMUNICATIONSDEVELOPMENT 313,090 -313,090 97,674 -97,674 117,674 -117,674 293,090 293,090 135 SPRINGBROOKWEtLANDSBANK 330,922 -330,922 ------330,922 330,922 303 COMMUNIWSERVICESIMPACTMI11GATION 1,238,600 -1,238,600 86,500 -86,500 ---1,325,100 1,325,100 304 FIREIMPACTMITIGATION 926,488 -926,488 99,000 -99,000 250,000 -250,000 775,488 775,488 305 TRANSPORTA11ON IMPACTMITIGATION 844,648 -844,648 216,500 383,500 600,000 391,000 761,335 1,152,335 292,313 292,313 316 MUNICIPAL FACILITIES CIP 4,493,986 -4,493,986 4,718,145 827,870 5,546,015 8,918,715 827,870 9,746,585 293,416 293,416 317 CAPITAL IMPROVEMENT 4,059,718 -4,059,718 18,683,292 290,322 18,973,614 22,063,404 290,322 22,353,726 679,606 )650,000r 29,606 326 HOUSING OPPORTUNITY/ECODEVREVOLVING 1,086,766 -1,086,766 ---75,000 -75,000 1,011,766 (1,000,000)11,766 336 NEW LIBRARYDEVELOPMENT 15,329,760 -15,329,760 ---15,329,760 -15,329,760 -- 402 AIRPORT OPERATIONS &CIP 806,821 -806,821 16,596,888 -16,596,888 16,469,927 -16,469,927 933,782 (172,053)761,729 403 SOLID WASTEUflLITY 1,545,606 -1,545,606 16,461,726 -16,461,726 16,675,139 -16,675,139 1,332,193 (400,000)932,193 404 GOLF COURSE SYSTEM &CAPITAL (42,911)-(42,911)2,655,383 -2,655,383 2,616,052 -2,616,052 (3,580)r -(3,580) 405 WATER OPERATIONS &CAPITAL 15,872,094 -15,872,094 16,272,634 -16,272,634 20,799,381 -20,799,381 11,345,347 (2,830,093)8,515,254 406 WASTEWATER OPERATIONS &CAPITAL 10,905,399 -10,905,399 28,617,862 -28,617,862 30,226,798 -30,226,798 9,296,463 (1,695,988)7,600,475 407 SURFACE WATER OPERATIONS &CAPITAL 7,804,221 -7,804,221 17,244,568 -17,244,568 21,196,980 -21,196,980 3,851,809 (1,084,194)2,767,615 501 EQUIPMENTRENTAL 5,310,319 -5,310,319 5,779,036 122,235 5,901,271 6,878,442 558,335 7,436,777 3,774,813 3,774,813 502 INSURANCE 12,069,311 -12,069,311 5,641,647 -5,641,647 3,594,578 -3,594,578 14,116,380 (14,308,268’(191,828) 503 INFORMATION SERVICES 1,916,048 -1,916,048 4,631,231 46,400 4,677,631 5,606,865 46,400 5,653,265 940,414 940,414 504 FACILITIES 1,154,089 -1,154,089 4,954,325 -4,954,325 5,115,716 -5,115,716 992,698 992,698 505 COMMUNICATIONS 383,969 -383,969 992,431 -992,431 991,430 -991,430 384,970 384,970 512 HEALThCARE INSURANCE 6,675,505 -6,675,505 12,954,736 -12,954,736 13,424,573 -13,424,573 6,205,668 (4,027,372)2,178,296 522 LEOFF1REIREESHEALTHCARE 7,711,863 -7,711,863 2,271,434 -2,271,434 1,115,744 -1,115,744 8,867,553 (223,149)8,644,404 611 FIREMENSPENSION 5,040,982 -5,040,982 468,000 -468,000 210,475 -210,475 5,298,507 (5,298,507)- Total Other Funds 106,233,663 -106,233,663 161,131,969 1,670,327 162,802,296 193,757,948 2,484,262 196,242,210 72,793,749 (31,689,624)41,104,12S TOTAL ALL FUNDS 123,798,945 -123,798,945 274,377,729 16,885,662 291,263,391 310,493,518 16,647,661 327,141,179 87,921,156 (31,869,086)56,052,070 3 AGENDA ITEM # 9. a) ORDINANCE NO. ______ Exhibit B:2016 Adjusted Budget Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE 2016 2016 2016 2016 Available 2016 Beg 2016 Adj.Budgeted Adjusted Budgeted Adjusted Ending Fund Reserved!Fund Fund Fund Bal Changes Fund Bal Revenue Changes Revenue Expenditure Changes Expenditure Balance Designated Balance 000 GENERAL 8,505,869 493,850 8,999,719 86,749,334 -86,749,334 86,757,519 8,000 86,765,519 8,983,534 8,983,534 001 COMMUNITYSERVICES 2,022,533 315,734 2,338,267 12,727,828 -12,727,828 12,727,828 -12,727,828 2,338,267 2,338,267 003 STREEtS 1,581,566 398,663 1,980,229 10,447,984 123,600 10,571,584 10,447,984 152,421 10,600,405 1,951,408 1,951,408 004 COMMUNIWDEVELOPMENTBLOCKGRANT 24,301 64,754 89,055 307,462 -307,462 295,986 -295,986 100,531 100,531 005 MUSEUM 52,979 12,521 65,500 235,281 -235,281 235,281 -235,281 65,500 65,500 009 FARMERS MARKEt 75,551 29,346 104,897 59,400 -59,400 63,315 -63,315 100,982 (100,982)- 011 FIREANDEMERGENCYSVCHEACTh&WELLNESS 55,094 19,471 74,565 25,000 -25,000 25,000 -25,000 74,565 (74,565)- 21X GENERALGOVERNMENTMISCDEBTSVC 1,115,674 359,501 1,475,175 6,248,676 -6,248,676 6,248,676 -6,248,676 1,475,175 -1,475,175 Total General Governmental Funds 13,433,567 1,693,840 15,127,407 116,800,965 123,600 116,924,565 116,801,589 160,421 116,962,010 15,089,962 (175,547)14,914,414 102 ARTERIAL STREEtS 15,689 (804)14,885 650,000 -650,000 650,000 -650,000 14,885 14,885 108 LEASEDCIfl’PROPERTIES 473,8Th (247,247)226,568 768,957 -768,957 671,979 -671,979 323,546 323,546 110 SPECIACHOTEL-MOTELTAN 155,913 44,235 200,148 265,000 -265,000 265,000 -265,000 200,148 200,148 125 ONEPERCENTFORART 4,821 8,609 13,430 15,000 -15,000 ---28,430 28,430 127 CABLECOMMUNICA11ONSDEVELOPMENT 285,632 7,458 293,090 97,674 -97,674 97,674 -97,674 293,090 293,090 135 SPRINGBROOK WETLANDSBANK 669,613 (338,691)330,922 ------330,922 330,922 303 COMMUNITYSERVICESIMPACTMI11GATIDN 1,197,118 127,982 1,325,100 86,500 -86,500 ---1,411,600 1,411,600 304 FIREIMPACTMITIGA11ON 695,165 80,323 775,488 99,000 -99,000 250,000 -250,000 624,488 624,488 305 TRANSPORTA11ONIMPACTMIHGAflON 769,685 (477,372)292,313 216,500 -216,500 ---508,813 508,813 316 MUNICIPAL FACILITIESCIP 424,689 (131,273)293,416 5,103,000 -5,103,000 5,392,000 -5,392,000 4,416 4,416 317 CAPITAL IMPROVEMENT 327,434 352,172 679,606 6,582,000 -6,582,000 6,831,590 -6,831,590 430,016 (400,000’30,016 326 HOUSINGOPPORTUNITY/ECODEVREVOLVING 1,010,599 1,167 1,011,766 ------1,011,766 (1,000,000)11,766 336 NEW LIBRARYDEVELOPMENT 57,000 (57,000)--------- 402 AIRPORT OPERATIONS &CIP 623,969 309,813 933,782 3,473,293 -3,473,293 3,786,185 -3,786,185 620,890 (177,896)442,994 403 SOLID WASTE UELITY 1,044,342 287,851 1,332,193 16,514,320 -16,514,320 17,144,532 -17,144,532 701,980 (400,000)301,980 404 GOLF COURSE SYSTEM &CAPITAL 151,022 (154,602)(3,580)2,812,793 -2,812,793 2,303,479 -2,303,479 505,735 (306,592)199,143 405 WATER OPERATIONS &CAPITAL 10,565,303 780,044 11,345,347 16,308,371 -16,308,371 17,894,664 -17,894,664 9,759,055 (2,864,594)6,894,461 406 WASTEWATER OPERATIONS &CAPITAL 8,430,756 865,707 9,296,463 26,417,398 -26,417,398 25,885,356 12,224 25,897,580 9,816,281 (1,711,872)8,104,409 407 SURFACE WATER OPERATIONS &CAPITAL 3,366,916 484,893 3,851,809 9,859,250 -9,859,250 10,026,642 -10,026,642 3,684,416 (1,117,253)2,567,164 501 EQUIPMENTRENTAL 3,865,586 (90,773)3,774,813 5,921,100 49,045 5,970,145 4,203,192 45,000 4,248,192 5,496,766 5,496,766 502 INSURANCE 12,504,225 1,612,155 14,116,380 3,991,201 -3,991,201 3,509,594 -3,509,594 14,597,988 (14,316,191)281,797 503 INFORMATION SERVICES 833,056 107,358 940,414 4,702,271 -4,702,271 4,712,338 -4,712,338 930,347 930,347 504 FACILITIES 710,924 281,774 992,698 4,930,944 -4,930,944 4,926,946 -4,926,946 996,697 996,697 505 COMMUNICATIONS 328,743 56,227 384,970 1,027,739 -1,027,739 1,026,738 -1,026,738 385,971 385,971 512 HEALTHCAREINSURANCE 5,950,595 255,073 6,205,668 14,295,824 -14,295,824 14,596,149 -14,596,149 5,905,343 (4,378,845)1,526,498 522 LEOFF1 REtIREES HEALTHCARE 7,745,180 1,122,373 8,867,553 2,272,207 -2,272,207 1,167,553 -1,167,553 9,972,207 (9,972,207)- 611 FIREMENSPENSION 5,165,003 133,504 5,298,507 468,000 -468,000 200,475 -200,475 5,566,032 (5,566,032)- Total Other Funds 67,372,793 5,420,956 72,793,749 126,878,342 49,045 126,927,387 125,542,086 57,224 125,599,310 74,121,826 (42,211,481)31,910,346 OTAL ALL FUNDS 80,806,360 7,114,796 87,921,156 243,679,307 172,645 243,851,952 242,343,675 217,645 242,561,320 89,211,788 (42,387,028)46,824,760 12 year total 123,798,945 518,057,036 17,058,307’535,115,343 552,837,193 16,865,306 569,702,499 89,211,788 (42,387,028)46,824,760 4 AGENDA ITEM # 9. a)