HomeMy WebLinkAboutREGULAR COUNCIL - 26 Jan 2015 - Agenda - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
January 26, 2015
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. Renton Heart Month - February 2015
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Court case filed by Ruby L. Gaines, represented by Buckley & Associates, PS, Inc., vs. the City of
Renton, et al. Refer to City Attorney and Insurance Services.
b. City Attorney recommends amending RMC 1-3-2.P.4 to correct a scrivener's error by changing
the word "conviction" to "violation" for consistency. Refer to Public Safety Committee.
c. Fire and Emergency Services Department recommends approval of the South King County
Training Consortium Associate Agency Agreement in the amount of $48,240 with Kent Regional
Fire Authority in order to cooperatively provide joint training services for fire protection and
emergency medical services for the period 1/1/2015 - 12/31/2015. Council concur. (See 8.a. for
resolution.)
d. Public Works Department recommends approval of an interagency agreement with the cities of
Bellevue, Kirkland, Newcastle and Redmond regarding coordinated environmental review of
PSE’s proposed Energize Eastside 230 kV Transmission Line project. Refer to Planning and
Development Committee.
e. Transportation Systems Division recommends approval of the 2015-2016 One Card for All
(ORCA) Business Passport interlocal agreement with King County, Pierce Transit, Sound Transit,
Community Transit, Kitsap Transit, and the Washington State Ferries Division in the amount of
$99,756 to continue the Commute Trip Reduction Program for City employees. Refer to
Transportation (Aviation) Committee.
Page 1 of 111
f. Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Extension project; and
requests approval of the project, authorization for final pay estimate in the amount of $8,732.84
commencement of a 60-day lien period, and release of retainage in the amount of $15,417.70 to
A Advanced Septic Services, Inc., contractor, if all required releases are obtained. Refer to
Utilities Committee.
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Verizon Wireless Lease Addendum; Waived Fees for Sunset Area RHA
Projects; Cingular Wireless Lease Agreement
b. Transportation (Aviation) Committee: Rainier Flight Service Lease Amendment 1; Rainier Flight
Service Lease Amendment 2
8.RESOLUTIONS AND ORDINANCES
Resolution:
a. South King County Training Consortium Associate Agency Agreement (See 6.c.)
Ordinance for second and final reading:
a. Amending RMC 4-1-210.C for “Affordable Housing” definition (1st reading 1/12/2015)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
10.AUDIENCE COMMENT
11.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
January 26, 2015
Monday, 5:30 p.m.
Community Services Report on 2014 Services
(Recreation, Neighborhoods, Resources & Events, Parks Maintenance & Golf Course)
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY
COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 111
DeniSLaWPityof___--‘-IMayor’sOfficeProctamation‘T4)fiereas,heartdiseasecontinuestobetheleadingcauseofdeathintheUnitedStatesandaffectsmenandwomenofeveryageandrace;and‘I4lfiereas,manypeoplewhohavehighbloodpressuremaygoyearswithoutknowingit,whichiswhyheartdiseaseiscalledAmerica’s“SilentKiller”;andW/creas,thechanceofdevelopingcoronaryheartdiseasecanbereducedbytakingsimplestepstopreventandcontrolcertainfactorsthatputpeopleatgreaterrisk;andt41creas,theRentonFireandEmergencyServicesDepartmentsupportsitscommitmenttofightingheartdiseasebypromotingpreventativescreeningsandpubliceducationinmanyofthecity’sdiversecommunitiesthroughoutRenton;andt14,)hereas,RentonHeartMonthservestoincreasepublicawarenessoftheimportanceoffightingcardiovasculardiseasebydevelopinggoodeatinghabits,beingphysicallyactive,andtakingadvantageofpreventativescreenings;and(4)fiereas,beingawareofthewarningsignsofaheartattackorstrokeandknowingwhattodomayhelpsavealife,allRentoncitizensareencouragedtolearnhowtoperformcardiopulmonaryresuscitation(CPR)anduseanautomaticexternaldefibrillator(AED);5fow,tfierefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimFebruary2015tobecNcnton.?-lthrt9YlontfiandIencourageallcitizenstoincreasetheirawarenessofcardiovasculardisease,detection,andpreventionbyparticipatinginthisimportantcommunityriskreductioncampaign.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis26thdayofJanuary,2015.DenisLaw,MayorCityofRenton,WashingtonRentonCityHall•1055SouthGradyWay•Renton,Washington98057•rentonwa.gov3a. - Renton Heart Month - February 2015Page 3 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
COURT CASE: Gaines vs. City of Renton, et al;
CRT-15-001
Meeting:
REGULAR COUNCIL - 26 Jan 2015
Exhibits:
Summons
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Jason Seth, City Clerk, ext. 6502
Recommended Action:
Refer to City Attorney & Insurance Services
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
1/8/2015 - Summons filed by Ruby L. Gaines, represented by Buckley & Associates, PS, Inc., vs. the City
of Renton, et al.
STAFF RECOMMENDATION:
n/a
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 4 of 111
CITY OF RENTON
2 JAN 08 2Q15 Ai(2e(§efrvIcc
RECEIVED .-C
4
CITY CLERRS OFEICr lL:R
51
6
7 .N THESUPERIOR COURT OF THE.STATE.OF WASHINGTON
8-IN AND FOR THE COUNTY OF KING
9.
l0
RUBY L.GAINES1
II
Plairnift SUMMONS
12
13
14 THE CITY OFRENTON &OFFICER kEViN P.
LANE,
IS Defendants.
16
TO THE DEFENDANTS:OFFIER KEVIN P.LANE &THE CITY OF RENTON
18
A lawsuit has been started against you in the-above’entitled court by-the plaintift
I.
20
PlaiflIffis ölaim is staled hi the wn hen coniplaihl,a cops’of which is saved up n you with this
21 summons,
22 In order lo defend’againstthis’Iawsuit4 youimustrespondtto the complaint by stating
23 your defense in writing,and serve .a copy upon the undersigned attorney for the plaihtiff Within
24 twenty (20)days after service of thissummons or within sixty (60)days if.this’summons was served
25
outside the Stateof Washington,excluding theday of service,or adefauli judgment may be entered
26
against you without notice,A default judgment is one where the plaintiff is entitled to-what he asks
BUCKLEY &ASSOCIATES,PS,INC
AVfORNEYS AT LAW
675 South Lane-Sired.Suj(e 300
StM4ONS —1 o 2 Seattle,Washington 98104
(206)622-I I0O’Fax(206)622-06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 5 of 111
2
for lecause you have not reóndêd.If 3iou serve a notice of appeasance on the undersigned
3
attorney,you are entitled to noIicebefote a default judgmentniay be entered.
4
You may demandithat the plaintiff file this lawsuit with the court.If you do:so,the
6 demand’must be in writing and must be served upon the plaintiff.Within 14 days1afieryou serve
7 the!demand;theplaintiff must filethis lawsuitwith the court3 or theservice on you of4hissummons
8 andicomplaiht will be*id
if you wish to seek the advice of an attorney in this rnMtet,you should do so
I0
prompily so that your wnttenresponse,if any,may be serve4 on time,
i•l
This summons is issued pursuant toRule 4 of the Supcrior Court Civil Rulcs of the
12
Statê:of Wathingion.
DATEDthis 37 day OICJQW6cY ,2OjE
BU ASSOCIATES
16 ttorneysforP n•
•BY:
_________________________
PA LB.APP
19 WSBA#:2 846
20
21
22
23
24
25
26
BUCKLEY &ASSOCIATES,PS,INC
ArroaNilys AT LAW
675lSouth Lane Sireci,Suile300
StTh*CNS —2 of 2 Seattle,Washington 98104
(206)622-1100 Fax (206)622-06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 6 of 111
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3
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IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON
7
B IN AND FOR THE COUNTY OF KING
9
RUBY L.GAINES,NO.
Plaintiff,COMPLAINT FOR DAMAGES
-vs
THE CITY OF RENTON &OFFICER KEVIN P.
LANE,
Defendants.
COMES NOW the plaintiff,by and through plaintiff’s attorneys,Buckley &
Associates,and for claims against the defendants,alleges as follows:
The incident complained of herein occurred in King County.
II,
22
23 This court has jurisdiction and venue over the parties and the subject mailer of this
24 action.
26 III.
BUCKLEY &ASSOCIATES,PS,INC.
ATIORNHYS AT LAW
675 Soulh Lane SIrcct,Suite 300
COHPLRINT FOR DAHACES -1 of 3
(206)622-i 100 Fax (206)622-0688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 7 of 111
On or about Januwy 20,2014 at approximately 400prn.plaintiff Ruby I.Gaipes
2 Was driving bet i’ehicle southbound on 108th AvenueSoutheast inthe I 7800bláck.
iv.
4 On said date and time,defendant Officer Kevin P.Lane was driving ü police car
5
belonging to the City of Renton:southboundon iot Avenue Southeast in the 17800.block;
6
V.
7
•On 108th Avenue Southeast,Ms:Gaines stoppediher vehiclefor traffic aheadand
9 was reaPendêtFbOfficcr1CeVin!P.Lane.
to Vi.
H Qn sid dale the defendant was opcrating said vcNcle,in a care less an4 negligent
12
manner,which resulted in the derendants colliding with the plaintiff’s vehicle and rnjunng the
13
:plahitlft
‘4
IS VIL
16 On said date and time,defendant Officer Kevin P.Lan e was wagent acting within
17 the scope of his employwcn;for the City of Renion Police Pcp?flmcnt Thcrcfprc,Ilic Cjty of
IS Renton is vicariously liable for his negligence.
Viii,
20 .
As a direct and proximate result of the carelessness and negligende of the
21
22
defendants,the plaintiff sustain d bodily injuries and pain and suffering,and other geneçal and
23 special’damages iman amount to be proven at thetime.of trial.
24 XI.
25 The plaintiff hereby waives the physician-patient privilege to theextent requited by
26 RCW 5:60:060,as limited by the plaintiff’s constitutional rights of privacy,contractual rights of
BUCKLEY &ASSOCIATES,PS,[NC
ATTORNEYS AT LAW
615 Soulh Lane Screti Suice 300
CONPtflNT FOR DAIaGES —2 of (206)622-1100 fax(206)622.06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 8 of 111
privacy,and the ethical obligatidhs of physieiahs ahd attOrneys nOt to engage in cx bane ëOntàct
2 between a treating physician and the patient’s legal adversaries.
3
4
5
WHEREFORE,the plaintiff prays for the followingrelieU
6
7 I.For judgment against .thedefendants forgeneral and special damages ihari
8 amoUnt to be proven at.thetiineof that;
9 2.For all costsand.expcnses incunedherein and
(0 3.For such other and Jiuther relief as theCourt may deem just and equitablein
the pftthies,
flAtEbths_c5dayot ._btc-trty /5
14 ASSOcIATES
WSBATh46
19
20
21
22
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25
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BUCKLEY &ASSOCIATESIPS,INC.
ANORNEYS AT LAW
675 South Lane Street,Suite 300
CQ)WLRINT VR DAMAGES -3 f
(206)6224100 Fax (206)622*06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 9 of 111
2
3
4
S
6
7 IN THE SUPERJOR COURT OF THE STATE OF WASHINGTON
B INANDFORT’HECOUNTVOFKFNG
9
I0
H RUBY i-GAINES1 NO,
12 Plainiiff1 PLAINTIFF’S REQUEST FOR
ADMISSIONS
13 -vs
14 ThE CITY OFREN!TON &OFFICER KEVIN P.,
Is LANE,
Defendaniss.
16
_______________________________________________
17
-TO THE DEFENDANTS THE CITY OF RENTON&OFFICERKEVIN P LANE;
Is .
19 PursUant toCR 36,the plaintiff reqUestshe derendants to admit ordeny the truth or
20 thernattesset out below within thirty (30)days after the-service of these requests:
22 1.Admit that the incident complainedof herein occurred:in King County:
23
RESPONSE:
24
BUCKLEY &ASSOCIATES,PS,INC.
ArroRNEys AT LAW
PLAINTIFF’S REQUEST 675Soulh Lane Street Suite 300
FOR ADMISSIONS —1 of 4 Staple,Washingion 98104
(206)622-I IOU Fax (206)6224688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 10 of 111
2 Z Admit that this couP has jurisdiction and venue over the paities and the
3
subjectrpPcr of ts action.
4
RESPONSE:
5
6
7
8 3..Adinitthat:on or about.Januaiy 20,2014 at approximately 4:00 pth,plaintiff
Ruby L.GainesWasdriVing her vehicle southbound on loW”Avenue Southeast in the 17800 block.
H RESPONSE;
12
‘3
‘4
4.Admit that on said date and time5 defendant Offlcer Kevin P.Lane was
15
drivingia police car belonging to theCity of Renton southbound on 108th Avenue Southeast in the
16
17800 block.
18 RESPONSE
‘9
20
21
Admit thai on 108th AvenueSoutheast;Ms Gaines stopped her vehicle for
22
23 tmfficahead and was,tar-ended by Officer Kevin P.Lane
24 RESPONSE:.
25
26
BUCKLEY &ASSOCIATES,PS,INC.
ATrORNEYS AT LAW
PIINTiWF’S REQUEST 675 South Lane Street,Suite 300
FOR ADMZSSIONS —2 ..)f 4 Seattle,Washington 98104
(206)622-1100 Pax(206)622.0688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 11 of 111
2
3
4’
5
6.
7’
9.
ID
II
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13
14
15
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17
Is
‘9
20
21
22
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Admit that on said date the dofendant was operating said vehicle in a
careless and negligçnt manner,which resulted in the defendanis colliding with the plai!fliffls
vehicleand injuring the ilaintiff.
RESPONSE:
8.Admit that on said daw and time,defendan!Ofticer Kevin P.Lane wasan
agent acting within the scope of his employment for the City of Renton Police Department
Therefore,the City of Renton is vicariously liable for his negligence.
RESPONSEt
9 Admit that as a direct and prqxirpate result of the carelessness and
negligence of the defendant,theplaintiff sustained bodily injuries and pain and suffering,and other
general and specialdamages in an aniountto be proven at the thile ottrai.
RESPONSEi
t
DATED this day of.,20L5
B
PLAINTIFF’S REQUEST
WOR ADMISSIONS -3 of 4
BUCKLEY &ASSOCIATES,PS,INC
A1TORNHYS AT LAW
675 South Unc Street,Suite 300
Seattle,Washington 98104
(206)622-1100 Fax(206)622.06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 12 of 111
2
CERTIFICATLON
4
5 I hereby under the penalty of perjuq under the laws of the State of Washington that the
6
foregoingRequest for Admissions istate and correct.
DATED this
_____day
of 20,.
9
Pefendant
‘I
12
The bndersigned attorney states that the sahie has ahswëred the foregoing
Requestsfor Admissions;andthey comply with C 3&
DATED this
_____day
of ,2O
-
Attorney for Defendant
WSBA#
22
23
24
26
BUCKLEY &ASSOCIATES,PS,INC.
ATTORNEYS AT LAW
PLAD4flFF’S REQUEST 675 South Lane Sired,Suite 300
FOR ADMISSIONS —4 of 4 Seanlc,Washington 98104
(206)622-1100 Fax (206)622.06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 13 of 111
2
3
4
5
6
-IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON
S IN AND FOR THE COUNTY OF KING
9
Hi
RUBY L.GAINES,NO.
II
Plaintifj,PLAINTIFF’S REQUEST FOR
I?PRODUCTION OF DOCUMENTS
-vs-RE:LIABILITY INSURANCE(3 POLICY
THE CITY OF RENTON &OFFICER KEVIN P.
LANE,
15
Defendants.
(6
TO THE DEFENDANTS:THE CITY OF RENTON &OFFICER KEVIN P.LANE,
IS
19 In accordance with Civil Rule 34,you will produce,for inspection and copying,the
20 requested documents at the Law Offices of Buckley &Associates,675 South Lane Street,Suite
21
300,Seattle,Washington 98104,within thirty (30)days of service of this request Ibr production of
22
documents upon you or your attorney.This request for production of documents is continuing,and
23
24 you are requested to produce any additional documents and things as may be required a the lime
25 such documents and things are discovered.
26
BUCKLEY &ASSOCIATES,PS,INC
ArroKNEys AT LAW
PLAINTIFF’S REQUEST FOR 675 South Lane Street,Suite 300
PRODUCTION OF DOCVHENTS -1 of 2 (206)622!(OOPax(206)622M688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 14 of 111
4-7W
DATED this__‘day of C470W6T7/y
PlAINTIFF’S REQUEST tR
PRODUCTION OF DOCtfl’UINTS -2 of 2
BUCKLEY &ASSOCIATES,PS,INC
ATTORNEYS AT lAW
615 South Lane Street Suite 300
Seattle,Washington 98104
(206)622-1100 Fax(206)622-0688
Request No.I:Produce a complew copy of each and every policy of insurance
issued to defendant,which policy provides or might provide liability coverage,indemnification,or
reimbursement to defendant for alleged losses sustained in the incident at issue in this lawsuit.
RESPONSE:
2
3
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5
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II
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18
9
20
2I
22
23
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26
(
ASSOCIATES
BY:
RESPONSES AND ORWCfIONS SURMUTED this
________
day of
____________
20_.
The undersigned attorney states that he has read the foregoing answers and
responses to these discovery requests,and they comply with CR 26(g).
BY:
________________
ATFORNEY FOR DEFENDANT
WSBA:
_________
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 15 of 111
2
3
4
5
6
7 IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON
8 [N AND FOR THE COUNTY OF KJNQ
9
RUBY L.GAINES,NO.
Plaintiffs,PLAINTIFF’S FIRST SET OF
INTERROGATORIES &REQUEST
12 -VS-FOR PRODUCTION TO DEFENDANTS
I)THE CITY OF RENTON &OFFICER KEVIN P.
14 LANE,
(5 Defendants.
(6
TO THE DEFENDANTS:THE CITY OF RENTON &OFFICER KEVIN P.LANE
18 In accordance with Civil Rule 34,you will please answer the following
19 interrogatories separately and fully,under oath,within thirty (30)days of the dale of service of
20 these interrogatories upon you,Using separate sheets of paperif necessary,
21
The original and one copy of your answers,signed by you and your attorney,
22
should be served upon the undersigned attorney.Please serve copies on all counsel appearing
23
herein.
24
These irnerrogatories are meant to include not only your personal knowledge,bUt
26 also any other information within your custody,possession or control,including but not limited
PLAPNTWrS FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST AnORNEYS ATLAW
FOR PRODUCTION TO I)EFENOANTS-I 075 S.lane Sirv&i,Suite 300
S,nle,Washingicin 98101
(206)622I 100 hi (206)ó22M68$
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 16 of 111
I to information and documents in the possession or under the control of your attorneys,agents or
2 investigators.Where the facts set forth in the answers or portion of the answers are based upon
information and belief,rather than personal knowledge,then you should so state specifically
describing or identifying source or sources of the information and belief.
5
THESE INTERROGATORIES ARE TO BE TREATED AS CONTINUING.
6
IF ADDITIONAL INFORMATION IS DISCOVERED BETWEEN THE TIME OF
7
MAKING THESE ANSWERS AND THE TiME OF TRIAL,THESE
B
INTERROGATORIES ARE DIRECTED TO THAT INFORMATION.IF SUCH
INFORMATION IS NOT FURNISHED,THE PLAINTIFF WILL MOVE,AT THE TIME
OF TRIAL,TO EXCLUDE FROM EVIDENCE ANY INFORMATION REQUESTED
12 BUT NOT PROVIDEI).
‘3 DEFINITIONS
‘4 Words in BOLDFACE CAPITALS in these interrogatories are defined as follows:
15 1.INCIDENT includes the circumstances and events sw-rounding the alleged
16 accident,injury,or other occurrence giving rise to this lawsuit.
17
2.PERSON includes a natural person,firm,association,organizations,
lB
partnership,business,trust,limited liability company,corporation,or public entity.
‘9
3.HEALTHCARE PROVIDER means a person who is licensed,certified,
20
registered,or otherwise authorized by the law to provide health care in the ordinary course of
business practice of a profession.
23 4.IDENTIFY or LOCATE means when asked to “IDENTIFY”or “LOCATE”
24 documents,you are requested to state (he nature of each document (e.g.,item of correspondence,
25 report,contract,stwement,etc.)in detail sufficient to enable ii to be produced on motion or
26 request,the specific location of the document (e;g.,building name,address and room number),the
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROCATORIES &REQUEST ATfORNEYS AT LAW
FOR PRonualoN TO I)EFENDANTS4 675 S.Ine Sirar,Sulic 300
&anlc.Washington 98104
(206)622-1100 Faz (206)622-0685
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 17 of 111
I name and address of the individual having possession and control thereof,and where the same may
2 be made available for inspection and copying upon motion or request.
5.IDENTIFY means when are asked to “IDENTIFY”persons you are
requested to give the Ibliowing specific information:name,address,telephone number and
5
present whereabouts;employer,job title,business address and telephone number.
6
6.DOCUMENTS as used in these interrogatories,the term “DOCUMENTS”is
7
intended to include,without limitation,all official and personal communications,reports,
S
memoranda,notes,minutes,diaries,transcripts,working papers,telegrams,letters,papers,charts,
drawings,graphs,photographs,publications,accounting materials,communications1 statements
and all other written printed,typed or filmed materials.
12 7.YOU or YOUR refers to all entities and/or natural persons in (heir individual
13 and representative capacities to whom these interrogatories are directed.Your answers to these
14 interrogatories shall be deemed to be made by and on behalf of all such entities and natural
15 persons,in their individual and respective capacities,unless a particular answer clearly stales that it
o is made by or on behalf of only certain identified person or entities.
17
8.RELATED TO or REFERS TO means pertains,supports,evidences,
IS
describes,mentioned refers,contradicts comprises,or otherwise relates in any form or manner.
19
Please be advised that the Interrogatories and Request for Production herein apply
20
2)
to all information and items within the knowledge or control of defendant,defendant’s attorneys,
22 investigators,agents,employees,representative or persons acting on defendant’s behalf.
23 If you believe an interrogatory has been previously hilly answered in a deposition,
24 you may reply by stating the deposition,its page and line numbers.
25 REQUEST FOR PRODUCTION
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATTORNEYS AT LAW
FOR PRODUCTION To DEFENDANTS-3 675 S.lane Sireci,Suite 300
Seattle,Wa’hit,gton 98104
(206)622.1100 Vax (206)622-0688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 18 of 111
THIS IS ALSO A REQUEST FOR PRODUCTION,PURSUANT TO CIVIL
2 RULE 34,of all photographs,statements,medical reports,investigative reports,drawings,
sketches,or other documents mentioned in the answers to inteffogatodes.It is requested that you
produce these items for inspection and copying at the ornces of BUCKLEY &ASSOCIATES,675
5
South Lane Street,Suite 300,Seattle,Washington 98104 within thirty (30)days after this Request
6
for Production is served on you This request may be satisfiedby providing copies of those items
7
to the undersigned prior to that date.
B
IIATED this
_______day
of___________2QLC
Ii
BUCKLEY &ASSOCIATES
12 Attorneys for Plaintiff
BY:
_________________________
16
PAUL B.A LE
WSBA#:21846
I?
Is
‘9
20
2)
22
23
24
25
26
PLAINTIFF’SFIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES&REQUEST ATTORNEYS AT LAW
FOR PRODUCTION TO I)EFENDANTS-4 675 S.lane SIILtT•Suite 300
Sv,tde,Washhigirin 98104
(206)622.1100 Pa,(206)622.0688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 19 of 111
I BACKGROUND-GENERAL
2 INTERROGATORY NO.1:State your full name and any other names you have been known
by and yoUr present address and all other addresses at which you have resided for the past ten
4 years.
5
ANSWER:
6
7
8 -
9
I0
INTERROGATORY NO.2:Please state your educational history beginning with high school,
12 including the name of each institution attended,any degrees and honors received,and dates of
13 attendance.
14 ANSWER:
15
16
(7
IS
19
INTERROGATORY NO.3:Please state your employment hstoiy beginning ten years before
the date of the INCIDENT through to the present,including the name and address of each
22
employer and the dates of employment.
23 ANSWER:
24
25
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,JNC.
INTERROCATORIES &REQUEST ATIORN6YS AT LAW
FOR PRODUCTIoN TO DEFENDANT-S 6Th S.Jane Streti.Suite 300
Seattle,Washington 98104
(206)622-1100 Uaz (206)622-0688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 20 of 111
INTERROGATORY NO.4:IDENTIFY all felonies and misdemeanors involving dishonesty or
2 false statements that you have been convicted of or plead guilty to.
ANSWER:
4
5
6
7
8.-
REQUEST FOR PRODUCTION NO.1:Please produce any and all documents mentioned or
identified in your answer to the inunediately preceding intcrmgatoxy.
RESPONSE:
12
‘3
(4
Is
16
INTERROGATORY NO.5:IDENTIFY all lawsuits,including bankruptcy and/or divorce
proceedings,that you have been a party to in the last ten years.
19
ANSWER:
20
21
22
23
24 --
25
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATtORNEYS AT LAW
FOR PRODUCTION TO I)EFENDANT-6 675 S.brie Stat,Sui’c 300
&anfe,Wasliingwn 98104
(206)622-1100 Fax (226)622-0688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 21 of 111
REQUEST FOR PRODUCTION NO.2:Please produce any and all documents mentioned or
2 identified in your answer to the immediately preceding interrogatory.
RESPONSE:
4
5
6
7
BACKGROUND -iNCIDENT
9
iNTERROGATORY NO.6:Please slate your driven license number,the date and state of
issuance.
12 ANSWER;
13
14
IS
16
11
I8
iNTERROGATORY NO.7:Were you performing activities,work or services for any PERSON
19
at the time of the INCIDENT,if so,provide the name,address,and phone number for each such
20
PERSON.
21
22
ANSWER:
23
25
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATtORNEYS AT LAW
FOR PRODUCtION TO DEFENDANT-i 6755.Lane &aci,Suite 300
Sntdc,Washngion 98104
(206)622-1100 Fax (206)622-06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 22 of 111
I INTERROGATORY NO.8:Was the vehicle you were driving at the time of the INCIDENT
2 owned by you,if not,state:the owner’s name,address and telephone number;and whether you
wereauthodred to use the vehicle and any restrictions on such authorization.
ANSWER:
5
6
1
-_s.
9
INTERROGATORY NO.9:Did you during the 24 hours prior to the INCIDENT consume any
alcoholic beverage,any drug,or any medication of any kind?
I 2 ANSWER:
I)
‘4
‘5
16 INCIDENT
INTERROGATORY NO.10:Describe the INCIDENT,including a description of the location of
the INCIDENT,where your trip began and your intended destination,the circumstances leading
19
up to the INCIDENT,and any facts or circumstances you believe conthbuted to or caused the
20
INCIDENT.
21
22 ANSWER:
23
24
25
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
ENTERROGATORIES &REQUEST ATtORNEYS AT LAW
FOR PRODUCrION TO DEFENDANT-S 6755.J,oc Sticti,Sujic 300
Snide,Wshingnm 98104
(206)622-1100 Fa (206)622.06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 23 of 111
INTERROGATORY NO.II:Describe all weather conditions,road conditions,lighting or
2 visibility problems,or any other physical characteristic of the INCIDENT scene or the
conditions that existed at the time of the INCIDENT that contributed to or caused the
INCIDENT.
ANSWER:
6,
7’-
-8
9
INVESTIGATION/WITNESSES
INTERROGATORY NO.12:IDENTIFY all law enforcement personnel,insurance
12 companies,or any other PERSON that investigated the INCIDENT.
13 ANSWER:
14
‘5
16
‘7
18
INTERROGATORY NO.13:IDENTIFY all eyewitnesses to the INCIDENT,and
‘9
INDIVIDUALS who have first-hand knowledge regarding the facts and circumstances of the
20
21
INCIDENT and provide a brief description of the person’s relevant knowledge.
22 ANSWER:
23
24
25
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROCATORIES &REQUEST ATTORNEYS AT LAW
FOR PRODUCTION TO DEFENDANT-9 675 S.Isnc Stncr,Suite 300
Seattle,Wishingian 98104
(206)622-I lOG ia1 (206)622.0688
6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 24 of 111
I INTERROGATORY NO.14:IDENTIFY all persons who have knowledge regarding the
2 plaintiff’s injUries and damages and provide a brief description of each person’s relevant
knowledge.
‘I ANSWER:
S
6
7
-8-
9
INTERROGATORY NO.IS:IDENTIFY all wTiften and/or recorded statements made by
any witnesses or parties herein.
12 ANSWER:
13
14
IS
16
REQUEST FOR PRODUCTION NO.3:Please produce any and all documents mentioned or
identified in your answer to the immediately preceding interrogatory.
19
RESPONSE:
20
21
22
23
24
25
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATtORNEYS AT LAW
FOR PRODUCTION TO I)EFENDANT-I0 675 S.lane Scrcer,Suite 300
Startle,Washington 98104
(206)622-1100 Fax-(206)622-06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 25 of 111
INTERROGATORY NO.16:IDENTIFY any and all photographs,motion pictures,
2 videotapes,slides,drawings,diagrams,maps,or other graphic or electronic representations depicting
the INCIDENT scene,the vehicles,any property damage,the plaintill and/or plaintiff’s injuries.
ANSWER:
5
6
7
9
I0
REQUEST FOR PRODUCTION NO.4:Please prodUce any and all documents mentioned or
12 identified in your answer to the immediately preceding interrogatory.
13 RESPONSE:
14
I5
16
17
18
COMPLAINT &ANSWER
I9
INTERROGATORY NO.17:If you allege insufficiency of process or of service of process;
please state the facts upon which you base your allegations.
22
ANSWER:
23
24 -
25
26
PLAINTIFF’SFIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES&REQUEST ATTORNEYS AT LAW
FOR PRODUCTION TO HEFENDANTI I 6755.Lane Street,Suirc 100
Segnie,Washington 98104
(206)622-I IOU 1¼x (206)622-06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 26 of 111
I INTERROGATORY NO.18:If your answer to plaintiWs complaint set forth any affirmative
2 defenses,please state the facts upon which each affirmative defense is based.
ANSWER:
4
5
6
7
9
INTERROGATORY NO.t9 If you deny liability,please state the factssupporting that denial.
ANSWER:
12
13
14
15
16 INTERROGATORY NO.20:If you allege some other PERSON or the plaintiff caused or
F’
contributed to causing the INCIDENT,and is therefore Liable for its proportionate share of fault
under RCW 4.22.070,please state the name,address,and telephone number of each such PERSON
19
and state the facts upon which you base your allegation that such PERSON or the plaintiff caused
20
or conthbuted to causing the INCIDENT.
21
22 ANSWER:
23
24
25
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATrORNEVS AT LAW
FOR PRODUCTION TO I)EFENDANT-I2 675$.1.sic Stwct,Suitc 300
Seattle,Washington 98104
(206)622-1100 Fax (206)622-06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 27 of 111
INSURANCE
2 INTERROGATORY NO.21:IDENTIFY al liability insurance and indemnification policies
which names any of the following as an insured:you,your spouse,any family member residing
with you,and any business you are an owner or co-owner of;and all other liability insurance
5
policies which may or arguably may cover the incident alleged in plaintiffiscomplaint against you.
6
ANSWER:
7
9
10
II
12
I)REQUEST FOR PRODUCTION NO.5:Please produce any and all insurance and
I4 indemnification policies,including all declaration pages of said policies,identified in your answer
IS to the immediately preceding interrogatoly.
16 RESPONSE:
I?
I8
19
20
2I
22 INTERROGATORY NO.22:IDENTIFY all insurers or indemniton identified in your response
23 to the preceding intermgatozy that have denied in whole or in part coverage or indemnification for
24
-any of plaintiff’s claims,or accepted defense of this action upon a reservation of rights.
25 ANSWER:
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATtORNEYS AT LAW
FOR PRODUCTION TO DEFENDANT-I3 675 S.bnc &rtc;,Sulic 300
Scanlc,Washington 98104
(206)622-1100 Paz (W6)622-06886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 28 of 111
2
3
EXPERT WITNESSES
5
INTERROGATORY NO.23:Pursuant to Civil Rules,IDENTIFY each person you or your
6
attorneys expect to testi1 at trial as an expert witness.
7
ANSWER:
—8
9
II
12
13
14 DOCUMENTARY EVIDENCE
INTERROGATORY NO.24.IDENTIFY,locate,and produce all documents which you
16 intend to offer as evidence at the trial of the above-captioned matter and all documents which
you claim to be relevant and material to your defense to thislawsuit.
ANSWER:-
‘9
20
21
22
23
-“‘.
25 REQUEST FOR PRODUCTION NO.6:Please produce any and all documents mentioned or
26 identified in your answer to theimmediately preceding interrogatory.
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATIORNEYS AT LAW
FOR PRODUCTION TO DEPENDANT-I4 675$,bne Stnct,Suite 380
Sctdc,Washingion 98104
(206)622-1100 Iax (206)622468S6a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 29 of 111
I RESPONSE:
2
3
ANSWERS to the foregoing InterrogatoHes and Requests for Production of Documents
5
submitted this day of______________,20_.The undersigned attorney states that the
6
same has read the foregoing answers and responses to these interrogatories and discovery
7
requests,and they comply with CR 26(g).
—S
9
BY:_________________
Attorney for Defendant
II
12 STATE OF WASHINGTON )
:ss.
13-County of________________)
14
_______________________________being
first duly sworn upon oath deposes and says:
I5
16
1 am the defendant in the above-entitled action.I have read the within and foregoing
Il Plaintiff’s First Interrogatories and Request for Production to Defendant and answers and
responses thereto,know the contents thereof and believe the same to be true and correct,
19
20
__________________________________________
Defendant
21
SUBSCRIBED &SWORN to before me this day of 20
22 —
23
-24 ..Notary Public in and.for ihe.State of
Washington,residing at
________________
25 My commission expires
_________________
26
PLAINTIFF’S FIRST SET OF BUCKLEY &ASSOCIATES,PS,INC.
INTERROGATORIES &REQUEST ATrORNEYS AT LAW
FOR PRODUCTION TO PEFENDANtIS 6755.Lane Street,Suite 300
Seattle,Washington 98104
(206)622-1100 Fax (206)622-86886a. - Court case filed by Ruby L. Gaines,
represented by Buckley & Associates, PS, Page 30 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Ordinance Amending RMC 1-3-2.P.4
Meeting:
REGULAR COUNCIL - 26 Jan 2015
Exhibits:
Ordinance
Submitting Data: Dept/Div/Board:
City Attorney
Staff Contact:
Garmon Newsom II, x6487
Recommended Action:
Refer to Public Safety Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
This ordinance is necessary to amend RMC 1-3-2.P.4, to correct a scrivener’s error of the word
“conviction” to make it “violation”, which is consistent with the rest of the subsection.
STAFF RECOMMENDATION:
Adopt the ordinance amending RMC 1-3-2.P.4.
6b. - City Attorney recommends amending
RMC 1-3-2.P.4 to correct a scrivener's
Page 31 of 111
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
1‐3‐2 OF CHAPTER 3, REMEDIES AND PENALTIES. OF TITLE I (ADMINISTRATION)
OF THE RENTON MUNICIPAL CODE, CLARIFYING THE LANGUAGE IN
SUBSECTION 1‐3‐2.P FOR CONSISTENCY.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Subsection 1‐3‐2.P.4 of Chapter 3, Remedies and Penalties, of Title I
(Administrative) of the Renton Municipal Code, is hereby amended as follows:
4. After three (3) prior violations, whether they occurred at the same
time or in succession, the fourth violation shall constitute a gross misdemeanor.
The Administrator and/or CCI has the authority to submit the violations to the
prosecutor for criminal prosecution as provided in RMC 1‐3‐3.D.
a. The criminal offense shall be for failing to eliminate a violation
after a Finding of Violation or after a confirmation or modification of a Finding of
Violation.
b. The prosecutor’s burden is to prove beyond a reasonable doubt
as to any Violator cited that in the City of Renton:
i. The Violator has had three (3) prior violations under this
Section of the Code; and
ii. The prior convictions violations were within the last ten (10)
years. Time served in jail is not excluded from the ten (10) year period.
6b. - City Attorney recommends amending
RMC 1-3-2.P.4 to correct a scrivener's
Page 32 of 111
ORDINANCE NO. ________
2
c. If a Violator/Defendant is found guilty beyond a reasonable
doubt, the Violator/Defendant shall serve no less than five (5) days in jail for the
first conviction, no less than ten (10) days for the second conviction, and no less
than thirty (30) days for any subsequent conviction.
d. A Violator/Defendant shall not be eligible for Electronic Home
Detention or any other alternative to jail time.
e. A Violator/Defendant shall remain responsible for the RMC civil
code violation penalties and/or any costs, not including the cost of prosecution.
SECTION II. This ordinance shall be effective upon its passage, approval, and thirty
(30) calendar days after publication.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2015.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2015.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1859:12/18/14:scr
6b. - City Attorney recommends amending
RMC 1-3-2.P.4 to correct a scrivener's
Page 33 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
South King County Training Consortium Associate
Agency Agreement
Meeting:
REGULAR COUNCIL - 26 Jan 2015
Exhibits:
Interlocal Agreement
Associate Agency Financial Contribution
Resolution
Submitting Data: Dept/Div/Board:
Fire & Emergency Services
Staff Contact:
Deputy Chief Erik Wallgren
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 48,240.00 Transfer Amendment: $NA
Amount Budgeted: $ 48,240.00 Revenue Generated: $NA
Total Project Budget: $ 48,240.00 City Share Total Project: $ 48,240.00
SUMMARY OF ACTION:
Request approval for City of Renton (Associate Agency) Fire & Emergency Services Department to enter
into the South King County Training Consortium (SKCTC) comprised of numerous municipal corporations
who cooperatively provide joint training services for fire protection and emergency medical providers in
South King County. The quality of training will increase through specialization by the training staff and
create the ability to deliver a common curriculum amongst the wide group of members. The
Administration Board is composed of the Fire Chief of each partner agency who has an equal vote on
matters that come before the board. The fiscal contribution for RF&ES is based on a cost per member
with credit given for the use of the Station 14 Training Center and staff. RF&ES desires to participate in
the SKCTC for one year effective January 1, 2015 through December 31, 2015.
STAFF RECOMMENDATION:
Approve the South King County Training Consortium Agreement
6c. - Fire and Emergency Services
Department recommends approval of the Page 34 of 111
SouthKingCountyFireTrainingConsortium(InterlocalAgreement)AssociateAgencyAgreementThisagreementismadeandenteredintobytheKentFireDepartmentRegionalFireAuthority.“KentRFA”andtheCityofRentonreferredtoas“AssociateAgency”.RECITALS1.Thisagreementisenteredintoinconformitywithchapter39.34RCW,theInterlocalCooperationAct.2.TheSouthKingCountyFireTrainingConsortium“SKCFTC”consistsofnumerousmunicipalcorporationsthatarecooperativelyprovidingtrainingservicesforfireprotectionandemergencymedicalprovidersinSouthKingCounty.3.TheSKCFTCInterlocalAgreementauthorizestheKentRFAtoenterintoAssociateAgencyinterlocalagreementstoallowotheragenciestoparticipateintheSKCFTCforoneyeartrialparticipationperiods.4.TheAssociateAgencydesirestoparticipateintheSKCFTConathaibasisconsistentwiththetermsofthisInterlocalAgreement.AGREEMENTNOW,THEREFORE,inconsiderationofthemutualpromisesandbenefitscontainedherein,itisagreedbetweentheAgenciesasfollows:-1.PurposeandScopeofAgreement.ThepurposeandscopeofthisAgreementistoestablishthetermsoftheAssociateAgency’sparticipationintheSKCFTC.ParticipationintheSKCFTCshallallowtheAssociateAgencytoparticipateinandbenefitfromthejointtrainingactivitiesprovidedbytheSKCFTC.2.GoverningStructureofTrainingConsortium2.1.AdministrativeBoard.(a)TheAdministrativeBoardshallbecomposedoftheFireChiefofeachAgencyandAssociateAgencytothisAgreement.TheAdministrativeBoardshallberesponsiblefor:(I)OverseeingadministrationofthefiscalarrangementsassetforthinthisAgreement(“FiscalAgent”);(ii)Directing,guidingandoverseeingtheactionsoftheOperationsBoard.(ill)ImplementingtherecommendationsoftheTrainingChief,and(iv)CommunicatingwiththegoverningbodiesoftheAgenciestothisAgreement.TrainingConsortiumAssociateAgencyAgreement—Page16c. - Fire and Emergency Services Department recommends approval of the Page 35 of 111
(b)TheAdministrativeBoardshallmeetaminimumoftwiceperyear.EachAgencyandAssociateAgencyChiefshallhaveanequalvoteonmattersthatcomebeforetheAdministrativeBoard.AnydecisionsoftheAdministrativeBoardthatinvolvetheexpenditureorobligationofanAgencyorAssociateAgency’sthndsshallconstitutearecommendationtothegoverningbodiesoftheAgenciesandAssociateAgencies_andshallnotbeeffectiveuntilthegoverningbodiesofeachAgencyorAssociateAgencyhaveapprovedsuchrecommendation.2.2.OperationsAdvisoryTeam“OAT”(a)TheOATshallbecomposedoftheConsortium’sTrainingChiefandtheoperationschefsfromeachAgencyandAssociateAgencytothisAgreement.TheOATshallberesponsiblefor:(1)ConsultingandcormnunicatingwiththeTrainingChiefonmattersinvolvingAgencyOperations.(ii)WorkwiththeTrainingChieftoestablishconsistencyinoperationsbetweentheAgencies.(lii)WorkwiththeTrainingChieftoinsurethetamingcurriculumisconsistentwithAgencyoperations.2.3.TrainingConsortiumChief.(a)TheTrainingConsortiumChief“TrainingChief’shallbetheKentRFATrainingDivisionChief.TheTrainingChefshallberesponsiblefor:(i)RecommendingannualgoalsandobjectivestotheAdministrativeBoard;(II)DevelopingcommonoperatingguidelinesforallAgencies;(lii)Developingcommontrainingprograms,processes,andinstructionalmaterialsforallAgencies(iv)DevelopingcommontrainingcalendarsforallAgencies;(v)PerformingsuchothertasksasdirectedbytheAdministrativeBoard.(vi)DevelopinganannualBudgetfortheTrainingConsortium.(vii)ManagingtheTrainingConsortiumonaday-to-daybasis.2.4.FirefighterTrainingAdvisoryTeam“flAT”(a)TheFTATshallbecomposedoffirefightersandmedicsparticipatinginthetrainingconsortiumasappointedbytheTrainingChefinamannerthatinsureseachAgencyandAssociateAgencyisrepresentedonthecommitteewithrepresentativesproportionaltothenumberoftheAgency’semployeesreceivingtrainingfromtheConsortium.TheFTATshallberesponsiblefor:TrainingConsortiumAssociateAgencyAgreement—Page26c. - Fire and Emergency Services Department recommends approval of the Page 36 of 111
(i)ProvidingfeedbackandinputtotheTrainingChiefregardingthecontentofthetrainingprovided.(II)CoordinatecommunicationsbetweentheTrainingChiefandtheemployeesreceivingtrainingfromtheConsortium3.JointDecisionMaking3.1.ThisAgreementdoesnotalterthecurrentcommandsmicmreandorganizationalresponsibilitiesofanyAgencyorAssociateAgency.However,thisAgreementwillallowforjointdecision-makingbytheAdministrativeBoardtomodifycommandstructuresandorganizationresponsibilitiesrelatingtotrainingwithintheConsortium.3.2.Jointdecision-makingshallbeexercisedthroughtheAdministrativeBoardandshallapplyonlytothoseareasspecificallyidentifiedbythisAgreement.TheAdministrativeBoardshallmakejointdecisionsusingthefollowingprocedure.JointdecisionsshallonlybemadeatameetingoftheAdministrativeBoardattendedbyallAgencyandAssociateAgencyrepresentatives.Jointdecisionsshallbemadebyasimplemajorityvote.AChiefunabletoattendameetingmayvotebyproxybyeithersendingadesignatedrepresentativeorbynotifyingtheAdministrativeBoardoftheChiefsvoteviaemailorfaxpriortothemeetingorbyprovidingawrittenproxytoanotherChiefattendingthemeeting.4.TermofAgreement4.1.ThisagreementshallbeeffectiveonJanuary1,2015andshallcontinueuntilDecember31,2015.5.FiscalArrangements5.1.TheKentRFAmanagesthefinancesoftheSKCFTCaspartoftheKentRFA’sannualbudget.5.2.ThefinancialresponsibilityoftheAssociateAgencyhasbeendeterminedpursuanttotheformulaandmethodologyestablishedbytheSKCFTCintheSKCFTCInterlocalAgreementandshallbeassetforthintheattachedExhibitA.5.3.IntheeventAssociateAgencyismakingacashpayment.thefullvalueofsuchcashpaymentshallbemadetotheKentRFAonorbeforeFebruaryl.6.Resources:TheAssociateAgencyshallnothaveanyinterestinSKCFTCAgencyorSKCFTCjointresources.--7.Personnel.AssociateAgencyshallallowitsemployeesandvolunteers“TrainingPersonnel”topeffonnthefunctionsasassignedbytheTrainingChiefexercisingauthorityunderthisAgreement.7.1.TheTrainingChiefshallhavetheauthoritytodeterminetheworkinglocationandconditionsforTrainingPersonnelwhenassignedtotheTrainingDivision.AssociateAgencymaybeaskedtofillpositionsorrolesnotcurrentlystaffedwithintheAssociateAgency.TrainingConsortiumAssociateAgencyAgreement—Page36c. - Fire and Emergency Services Department recommends approval of the Page 37 of 111
7.2.AssociateAgencyshallremainastheemployerofitsownTrainingPersonnelandshallberesponsibleforestablishingandpayingTrainingPersdnnelcompensationandbenefits.7.3.Theresponsibilityforhiring,evaluating,firing,anddiscipliningTrainingPersonnelshallremainwiththeAssociateAgency.7.4.TrainingPersonnelfillingsharedfunctionalpositionswillbeprovidedanexplanationofroles,responsibilities,dutiesandexpectationsofthesharedpositionpreparedbytheTrainingChief.7.5.TotheextentthisAgreementwouldresultinanypersonnelchangesthataffectthewages,benefitsorworkingconditionsofanyrepresentedemployees,theTrainingChiefshallassistthegoverningbodyoftheAssociateAgencyandtheaffectedbargainingunitstoaddresssuchimpactspriortotheimplementationofthechange.8.Insurance8.1.AssociateAgencyshallprovideandmaintain-suitablecommercialgeneralliabilityandautoliabilityinsurancepoliciestoprotectitfromcasualtylossesbyreasonoftheactivitiescontemplatedbythisAgreement.Thelimitsofliabilityforeachcoverageshallbeatleast$5,000,000eachoccurrence.AssociateAgencyshallprovidetheKentRFAwithaCertificateofLiabilityInsuranceorEvidenceofCoverage,providedthatifAssociateAgencyisself-insured,itwillprovidealetterofself-insuranceasevidenceofcoverage.9.Indemnification9.1.TheAssociateAgencyshallberesponsibleforthewrongfulornegligentactionsofitsemployeeswhileparticipatinginthisAgreementasitsrespectiveliabilityshallappearunderthelawsoftheStateofWashingtonand/orFederalLawandthisAgreementisnotintendedtodiminishorexpandsuchliability.AssociateAgencyshallexecuteallnecessaryfacilityuseagreements,liabilitywaivers,orotherreleasesrequiredbythirdpartyowners/operatorsfortheuseofanytrainingfacilitiesbytheSKCFTCandtheAssociateAgency’semployees.9.2.Tothatend,AssociateAgencypromisestoindemnify,defendandholdharmlesstheKentRYA,theSKCFTC,andalltheotherAgenciesparticipatingintheSKCFTCfromanyloss,claim,orliabilityarisingfromoroutofthenegligenttortiousactionsorinactionsofitsemployees,officersandofficials.SuchliabilityshallbeapportionedamongtheAssociateAgency,theKentRFA,theSKCFTC,andtheSKCFTCAgenciesorotheratfaultpersonsorentitiesinaccordancewiththelawsoftheStateofWashington.Eachagencyshallbesolelyresponsibleforitsownattorneyfeesandanylitigationrelatedcosts.9.3.Nothinghereinshallbeinterpretedto:(a)WaiveanydefensearisingoutofRCWTitle51,provided;however,AssociateAgencyagreesthatitsobligationsunderthisprovisionextendtoanyclaimdemand,and/orcauseofactionbroughtbyoronbehalfofanyofitsemployeesoragents.TheforegoingindenmityisspecificallyandexpresslyintendedtoconstituteawaiverofAssociateAgency’simmunityunderWashington’sIndustrialInsuranceAct,RCWTitle51,asrespectstotheKentRFA,theSKCFTC,andtheSKCFTCAgenciesonly,TrainingConsortiumAssociateAgencyAgreement—Page46c. - Fire and Emergency Services Department recommends approval of the Page 38 of 111
andonlytotheextentnecessarytoprovideKentRFA,theSKCFTC,andtheSKCFTCAgencieswithafUllandcompleteindemnityofclaimsmadebytheAssociateAgency’semployees.TheAssociateAgencyacknowledgesthattheseprovisionswerespecificallynegotiatedandagreeduponbythem.10.DisputeResolution.10.1.Priortoanyotheraction,AssociateAgencyshallmeetwiththeSKCFTCAdministrativeBoardandattempttonegotiatearesolutiontosuchdispute.10.2.Ifthepartiesareunabletoresolvethedisputethroughnegotiation,anypartymaydemandmediationthroughaprocesstobemutuallyagreedtoingoodfaithbetweenthepartieswithin30days.Thepartiesshallshareequallythecostsofmediationandshallberesponsiblefortheirowncostsinpreparationandparticipationinthemediation,includingexpertwitnessfeesandreasonableattorney’sfees.10.3.Ifamediationprocesscannotbeagreeduponorifthemediationfailstoresolvethedisputethen,within30calendardays,anypartymaysubmitthemattertobindingarbitrationaccordingtotheproceduresoftheSuperiorCourtRulesfoi:MandatdiyArbitration,includingtheLocalMandatoryArbitrationRulesoftheKingCountySuperiorCourt,KingCounty,Washington,asamended,unlessthepartiesagreeinwritingtoanalternativedisputeresolutionprocess.Thearbitrationshallbebeforeadisinterestedarbitratorwithbothpartiessharingequallyinthecostofthearbitrator.ThelocationofthearbitrationshallbemutuallyagreedorestablishedbytheassignedArbitrator,andthelawsofWashingtonwillgovernitsproceedings.Eachpartyshallberesponsibleforitsowncostsinpreparingforandparticipatinginthearbitration,includingexpertwitnessfeesandreasonableattorney’sfees.10.4.Unlessothenviseagreedinwriting,thisdisputeresolutionprocessshallbethesole,exclusiveandfinalremedytoorforanypartyforanydisputeregardingthisAgreement,anditsinterpretation,applicationorbreach,regardlessofwhetherthedisputeisbasedincontract,tort,anyviolationoffederallaw,statestatuteorlocalordinanceorforanybreachofadministrativeruleorregulationandregardlessoftheamountortypeofreliefdemanded.11.Miscellaneous11.1.Notices.AllcommunicationsregardingthisAgreementshallbesenttothepartiesattheaddresseslistedonthesignaturepageoftheAgreement,unlessnotifiedtothecontrary.Anywrittennoticehereundershallbecomeeffectiveuponpersonalserviceorthree(3)businessdaysafterthedateofmailingbyregisteredorcertifiedmail,andshallbedeemedsufficientlygivenifsenttotheaddresseeattheaddressstatedinthisAgreementorsuchotheraddressasmaybehereafterspecifiedinwriting.11.2.Benefits.Thisagreementisenteredintoforthebenefitofthepartiestothisagreementonlyandshallconfernobenefits,directorimplied,onanythirdpersons.11.3.Severability.Ifanyprovisionofthisagreementoritsapplicationisheldinvalid,theremainderofthisagreementshallnotbeaffected.TrainingConsortiumAssociateAgencyAgreement—Page56c. - Fire and Emergency Services Department recommends approval of the Page 39 of 111
12.Execution.12.1.ThisAgreementmaybeexecutedinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstiPatethisoneAgreement.TNWITNESS‘WHEREFORE,theAgenciesbythesignaturesoftheirauthorizedrepresentativeshaveexecutedthisagreementeffectiveuponthedateofsignatures.KENTFIREDEPARTMENTCITYOFRENTONREGIONALFIREAUTHORITYBy:__________________________By:__________________________DATE:_____________________DATE:_____________________ATTEST:CityClerkAPPROVEDASTOFORM:APPROVEDASTOFORM:BrianSnure,AttorneyforREACityAttorneyNOTICESTOBESENTTO:NOTICESTOBESENTTO:FireChief__________________________________24611116thAve.S.E.___________________________Kent,WA98030_____________________________TrainingConsortiumAssociateAgencyAgreement—Page66c. - Fire and Emergency Services Department recommends approval of the Page 40 of 111
SOUTHKINGCOUNTYFIRETRAININGCONSORTIUMEXHIBITAASSOCIATEAGENCYFINANCIALCONTRIBUTIONDecember16,2014MathPeterson,FireChiefRentonFireDepartment1055SouthGradyWayRenton,WA98055DearChiefPeterson:OnbehalfoftheSouthKingCountyFireTrainingConsortium(SKCFTC),IwanttothankyouforyourinterestonceagaininjoiningtheTrainingConsortium.PartnershipsofparticipatingagenciesareahugeassetinthevalueandsuccessoftheTrainingConsortium.Thisletterisaproposal,andawrittenresponsefromyouwouldallowRentonFireDepartmenttoparticipateintheSKCFTCforoneyear-2015.ThefiscalcontributionbytheRentonFireDepartmenttoparticipateintheTrainingConsortiumfor2015isasfollows:.142Members(Firefighters)•Thecreditgiventojurisdictionsforcontributionofpersonnelisasfollows:3FTE$495,000•CostperMember$4,620142x$4,620=$656,Q40annualagencycost•AnnualAgencyCost$656,040ContributionsCredited-$495,000Difference$161,040CreditTrainingFacility(fulluse)-$112,800•For2015BudgetingPurposes:2015CashContribution=$48,240Asidentified,the2015cashcontributionof$48,240shallbemadetotheKentFireDepartmentRegionalFireAuthority(RFA)onorbeforeFebruary1,2015.IfyouwouldlikesomeonefromtheKentFireDepartmentRFAtoassistinanypresentations,pleaseletusknow;wewouldbeveryopentoassistinanywayneeded.24523ll6thAvenueSE,Kent,WA98030(253)856-43306c. - Fire and Emergency Services Department recommends approval of the Page 41 of 111
CITYARORNEYMEMORANDUMDATE:January7,2015TO:JasonA.Seth,CityClerkFROM:LawrenceJ.Warren,CityAttorneySUBJECT:ResolutionAuthorizingILAreSouthKingCountyTrainingConsortiumIhaveenclosedtheoriginaloftheabove-mentionedresolution,whichisapprovedastolegalform.TherequestingCitystaffpersonhasbeensentanelectronicversionofthelegislation.LawrenceJ.WarrenUW:scrCc:JenniferZinckEnc.6c. - Fire and Emergency Services Department recommends approval of the Page 42 of 111
CITYOFRENTON,WASHINGTONRESOLUTIONNO._______ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHEMAYORANDCITYCLERKTOENTERINTOANINTERLOCALAGREEMENTWITHKENTFIREDEPARTMENTREGIONALFIREAUTHORITYENTITLED“SOUTHKINGCOUNTYTRAININGCONSORTIUM(INTERLOCALAGREEMENT)ASSOCIATEAGENCYAGREEMENT”.WHEREAS,theCityandtheKentFireDepartmentRegionalFireAuthority(“KentRFA”)areauthorized,pursuanttoRCWChapter39.34,theInterlocalCooperationAct,toenterintoaninterlocalgovernmentcooperativeagreement;andWHEREAS,theSouthKingCountyTrainingConsortium(“SKCTC”)consistsofnumerousmunicipalcorporationsthatarecooperativelyprovidingtrainingservicesforfireprotectionandemergencymedicalprovidersinSouthKingCounty;andWHEREAS,theCitydesirestoparticipateintheSKCTCconsistentwiththetermsofanInterlocalAgreement;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESRESOLVEASFOLLOWS:SECTIONI.Theaboverecitalsarefoundtobetrueandcorrectinallrespects.SECTIONII.TheMayorandCityClerkareherebyauthorizedtoenterintoaninterlocalagreementwithKentRFAentitled“SouthKingCountyTrainingConsortium(InterlocalAgreement)AssociateAgencyAgreement,”andallsubsequentaddenda,amendments,supplementsand/orfutureagreementsregardingtheSKCTCthatdonotmateriallychangethetermsoftheagreementandarewithinbudgetparameters.16c. - Fire and Emergency Services Department recommends approval of the Page 43 of 111
RESOLUTIONNO.PASSEDBYTHECITYCOUNCILthis______dayof______________________,2015.JasonA.Seth,CityClerkAPPROVEDBYTHEMAYORthis______dayof___________________,2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyRES.1659:1/7/2015:scr26c. - Fire and Emergency Services Department recommends approval of the Page 44 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Interagency Agreement Between Renton,
Bellevue, Kirkland, Newcastle and Redmond
Regarding Coordinated Environmental Review of
Puget Sound Energy’s Proposed Energize Eastside
230 kV Transmission Line Project
Meeting:
REGULAR COUNCIL - 26 Jan 2015
Exhibits:
Issue Paper
Maps
Interagency Agreement
Resolution
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Gregg Zimmerman, Administrator, ext. 7311
Recommended Action:
Refer to Planning and Development Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Puget Sound Energy (PSE) has proposed to construct a new 230 kV bulk electrical transmission corridor
and associated electrical energy system between the Talbot Hill Substation in Renton and the
Sammamish Substation in Redmond to supply future electrical capacity to the Eastside. PSE has
identified that the proposal is likely to have probable significant adverse environmental impacts and
issuance of a State Environmental Policy Act (SEPA) Threshold Determination of Significance is
appropriate. PSE has made application to Bellevue for review and processing of an Environmental
Impact Statement (EIS) for this project. Bellevue has been identified as the nominal lead agency for this
EIS, with the other four impacted cities, Renton, Newcastle, Kirkland and Redmond serving with
Bellevue as Principal Jurisdictions, and co-lead agencies for the portions of the proposal that lie within
their respective city limits. The purpose of this interagency agreement is to establish how the Principal
Jurisdictions will work cooperatively to review and respond to the proposal under SEPA.
STAFF RECOMMENDATION:
Approve the Resolution authorizing the Mayor and City Clerk to enter into an interagency agreement
with the cities of Bellevue, Kirkland, Newcastle and Redmond regarding coordinated environmental
review of PSE’s proposed Energize Eastside 230 kV Transmission Line Project.
6d. - Public Works Department
recommends approval of an interagency Page 45 of 111
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:January 8, 2015
TO:Ed Prince, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator
STAFF CONTACT:Gregg Zimmerman, Public Works Administrator, x7311
SUBJECT:Interagency Agreement Between Renton, Bellevue, Kirkland,
Newcastle and Redmond Regarding Coordinated
Environmental Review of Puget Sound Energy’s Proposed
Energize Eastside 230 kV Transmission Line Project
ISSUE:
Should Council approve a resolution authorizing the Mayor and City Clerk to enter into
an interagency agreement with the cities of Bellevue, Kirkland, Newcastle and Redmond
regarding coordinated environmental review of Puget Sound Energy’s proposed
Energize Eastside 230 kV Transmission Line Project?
RECOMMENDATION:
Approve the resolution authorizing the Mayor and City Clerk to enter into an
interagency agreement with the cities of Bellevue, Kirkland, Newcastle and Redmond
regarding coordinated environmental review of PSE’s proposed Energize Eastside 230 kV
Transmission Line Project.
BACKGROUND SUMMARY:
Puget Sound Energy (PSE) has proposed to construct a new 230 kV bulk electrical
transmission corridor and associated electrical energy system between the Talbot Hill
Substation in Renton and the Sammamish Substation in Redmond to supply future
electrical capacity to the Eastside (potential route segments that PSE has identified are
shown on the attached map). PSE has identified that the proposal is likely to have
probable significant adverse environmental impacts and issuance of a State
Environmental Policy Act (SEPA) Threshold Determination of Significance is appropriate.
PSE has made application to Bellevue for review and processing of an Environmental
Impact Statement (EIS) for this project. Bellevue has been identified as the nominal lead
agency for this EIS, with the other four impacted cities, Renton, Newcastle, Kirkland and
Redmond serving with Bellevue as Principal Jurisdictions, and co-lead agencies for the
6d. - Public Works Department
recommends approval of an interagency Page 46 of 111
Ed Prince, Council President
Members of the Renton City Council
Page 2 of 3
January 8, 2015
portions of the proposal that lie within their respective city limits. The purpose of this
interagency agreement is to establish how the Principal Jurisdictions will work
cooperatively to review and respond to the proposal under SEPA.
The main provisions of this interagency agreement are:
PSE represents that there is a need to construct a new 230 kV bulk electrical
transmission line corridor and associated substation(s) and infrastructure
between the existing Talbot Hill Substation in Renton and the existing
Sammamish Substation in Redmond (the proposal). The purpose of this proposal
is to supply future electrical capacity to the Eastside and improve the Eastside
electrical grid reliability.
The interagency agreement is between the five cities directly impacted by the
proposal: Renton, Bellevue, Kirkland, Newcastle and Redmond. The purpose of
the interagency agreement is to establish how the five jurisdictions will work
cooperatively to review and respond to the proposal under SEPA.
Bellevue is designated as the nominal lead agency, with the four other cities
designated as co-lead agencies where the proposal traverses their city. All five
cities are designated as Principal Jurisdictions.
The EIS will be phased. The first phase will address the need, methods and
general feasibility of the proposal. The second phase will address construction
level impacts of the proposal.
The list of alternatives to be analyzed shall include those agreed to by PSE, as
well as those alternatives proposed by at least two Principal Jurisdictions.
The Principal Jurisdictions will consult to identify a preferred alternative.
Selection of a preferred alternative requires the approval of Bellevue and any
other principal jurisdiction where the preferred alternative would be located.
The EIS may proceed with no preferred alternative identified.
An EIS Steering Committee and an EIS Collaboration Team made up of
representatives of the Principal Jurisdictions will be established.
Bellevue will be responsible as the primary point of contact, establishing public
meetings as required by SEPA, comment opportunities, general SEPA
administration, identifying actions as defined by SEPA and contracting with the
EIS consultant.
The agreement establishes timelines for review and comments to be submitted
by the Principal Jurisdictions.
All of the Principal Jurisdictions are required to provide technical staff to
participate in the EIS process.
PSE will pay for the development of the EIS.
Each Principal Jurisdiction will coordinate and negotiate with PSE reimbursement
for their participating staff members and other costs.
6d. - Public Works Department
recommends approval of an interagency Page 47 of 111
Ed Prince, Council President
Members of the Renton City Council
Page 3 of 3
January 8, 2015
Appeals: if there is an appeal, the Principal Jurisdictions will enter into an
agreement stipulating proportional share of any legal defense costs not
recovered from PSE.
Principal Jurisdictions may become Participating Jurisdictions by amendment to
the agreement. Participating Jurisdictions will not have authority over decisions,
but will have the same rights and responsibilities for review and comment as the
Principal Jurisdictions on draft documents.
The agreement extends through the issuance of the final EIS (FEIS) and any
supplements or addenda to the agreement required as a result of any appeal
proceedings.
Any party may withdraw from the agreement without cause upon 30-day written
notice to the other parties.
Except in the case of legal costs associated with appeals, this agreement shall not
result in any monetary liabilities from one party to another.
The preparation of the EIS, final design and permitting are scheduled to take place in
2015-2016, with construction of the proposal in 2017-2018. A Citizens Advisory Group
recommended two routes for the transmission line corridor, shown as “Oak” and
“Willow” in the attached graphics, as a result of a year-long series of study sessions and
public meetings. These preferred routes were presented on an advisory basis to PSE.
PSE retains final decision authority over selection of routes to be evaluated in the EIS.
cc:Chip Vincent, Community & Economic Development Administrator
Jennifer Henning, Planning Director
Vanessa Dolbee, Current Planning Manager
6d. - Public Works Department
recommends approval of an interagency Page 48 of 111
SewardPathtakeSammamishSoar*,qEagleRegionalParkSquakMountainflgerMountainStatsPathNaturalwa4PUGETSOUNDENERGYPOTENTIALROUTESEGMENTSFall2013SammamishREDMONDPadreandWatershedPreserveRouteoptionswillbeconfiguredtogofromsegmentAtosegmentNandconnectwithoneofthepotentialsubstationsites.ManmoarParkVernell0KIRKLANDWaron0.MagnusonPamtakeWashingtonBELLEVUEMERGERISLANDRENTONLakesideDuthieHillPathLakeSammamishStatePathSeatertakePathISSAQUAH0CougarMountainLEGENDHillAciNAExistingsubstationPotentialsubstationsiteRoutesegments6d. - Public Works Department recommends approval of an interagency Page 49 of 111
0V1,energlzeEAsTslDEProjectSchedule‘>•PUGUSOUNDENERGY201320142015-20162017-2018ProjectannouncementPublicroutediscussionprocess.PSEselectsamutePSEevaluatesrequirementsandconstraintsFinaldesignandpQrrn4tipgPermitsissuedTohelpidentifytheseroutesegments,wetookintoaccountnotonlyelectricalfeasibility,butdozensofnon-electricalfactors,includinggeographicbarriers,landuses,andimpactsontheenvironment.WewillworkwiththecommunitytoidentifysolutionstoensuredependablepowerforbusinessesandfamiliesWeareaskingthepublictoprovideinputonwhichcombinationofroutesegmentsbestservetheEastside’sneeds.Wewillworkwithpropertyownersandresidents,businesses,hospitalsandelectedofficialstoreducetheimpactswhereverpossible.Throughout2014,PSEwillengageEastsidecommunitiesinaconversationtoidentifyasolutionthatworksbest.Keepaneyeonourwebsiteformoreinformationonhowyoucangetinvolvedintheroutediscussionprocess.ConstructionIn-serviceForadditionalinformation/questionspleasevisitourprojectwebsiteatpse.com/energizeeastsideorcontact:•LeannKostek,SeniorProjectManager•JacksonTaylor,CommunityProjectsManager•KenPravitz,CommunityProjectsManagerWealsowelcomeyourcommentsandquestionsontheEnergizeEastsideprojectatenergizeeastside@psecom,oryoucancalltheprojectvoicemailat1-800-548-2614HeidiMad/n,left,andDamitriaNievesofUnitedfileinRentonposeforaphotoshoot.TheirbusinessparticipatesinPugetSoundEnergysGreenPowerprogram.pse.com/energizeeastside6d. - Public Works Department recommends approval of an interagency Page 50 of 111
Final route recommendation
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PUGET SOUND ENERGY6d. - Public Works Department recommends approval of an interagency Page 51 of 111
INTERAGENCYAGREEMENTBETWEENTHECITIESOFBELLEVUE,KIRKLAND,NEWCASTLE,REDMOND,ANDRENTONREGARDINGCOORDINATEDENVIRONMENTALREVIEWOFPUGETSOUNDENERGY’SPROPOSEDENERGIZEEASTSIDE230kVTRANSMISSIONLINEPROJECTThisINTERAGENCYAGREEMENTisenteredintobythecitiesofBellevue,Kirkland,Newcastle,Redmond,andRenton(collectively“PRINCIPALJURISDICTIONS”).RECITALS1.1WHEREAS,PugetSoundEnergy(“PSE”)hasrepresentedthatthereisaneedtoconstructanew230kVbulkelectricaltransmissioncorridorandassociatedelectricalsubstations(the“Proposal”)throughthePrincipalJurisdictionsconnectingtwoexistingbulkenergysystemsasnecessarytosupplyfutureelectricalcapacityandimproveeastsideelectricalgridreliability;and1.2WHEREAS,preliminarydiscussionbetweenthePrincipalJurisdictionsandPSEhasidentifiedthattheProposalislikelytohaveprobablesignificantadverseenvironmentalimpactsandissuanceofaStateEnvironmentalPolicyAct(“SEPA”)ThresholdDeterminationofSignificance(“DS”)isappropriateasoutlinedinWAC197-11-360;and1.3WHEREAS,PSEhasmadeapplicationtoBellevueunderfilenumber14-139122-LEforreviewandprocessingofanEnvironmentalImpactStatement(“EIS”)underSEPAcodifiedatChapter43.21CoftheRevisedCodeofWashington(“RCW”);and1.4WHEREAS,Bellevuewasidentifiedastheleadagencyundersection197-11-932oftheWashingtonAdministrativeCode(“WAC”),andissuedaletterofleadagencystatustothePrincipalJurisdictionsonSeptember15,2014;and1.5WHEREAS,themembersofthePrincipalJurisdictionsareagenciesasdefinedinWAC197-11-714and762.SEPAallowsagenciestoenterintointeragencyagreementstoshareordivideresponsibilitiesoftheSEPAleadagencyunderWAC197-11-944.ThePrincipalJurisdictionsdesiretocollaborativelymanageenvironmentalreviewoftheProposalthroughtheETSprocess;and1.6WHEREAS,thePrincipalJurisdictionshavedeterminedthatitisinthebestinterestoftheirrespectivejurisdictionstocollectivelystudysitinganddevelopmentoftheProposal,includingdeterminingifreasonablealternativestotheProposalexistthatmayinclude,butarenotlimitedtodifferentmodes,alignmentsandinfrastructuresitesthroughoutthePrincipalJurisdictions;andEnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page16d. - Public Works Department recommends approval of an interagency Page 52 of 111
NOW,THEREFORE,inconsiderationofthetermsandprovisioncontainedherein,thePrincipalJurisdictionsagreeasfollows:AGREEMENT1.0PurposeoftheAgreementThepurposeofthisAgreementistoestablishhowthePrincipalJurisdictionswillworkcooperativelytoreviewandrespondtotheProposalunderSEPA.1.1CooperationandGoodFaithEffortsThePartiesunderstandandagreethattheprocessesdescribedinthisAgreementdependupontimelyandopencommunicationandcooperationbetweentheParties.Inthisregard,communicationofissues,changes,orproblemsthatarisewithanyaspectoftheperformanceoftermsofthisAgreementshouldoccurasearlyaspossibleintheprocessratherthanbeforeexplicitduedatesordeadlines.EachPartyagreestoworkcooperativelyandingoodfaithtowardresolutionofanysuchissuesandagreethattimeisoftheessenceinresolvingissuesamongtheParties.1.2ProductionThePartiesacknowledgethatthisAgreementcontemplatestheexecutionanddeliveryofanumberofdocuments,thefinalformandcontentsofwhicharenotpresentlydetermined.Thepartiesagreetoprovidethenecessaryresourcesandtoworkingoodfaithtodiligentlyandtimelydevelopthefinalformandcontentsofsuchdocuments.2.0AssociatedProjectsThePrincipalJurisdictionsagreetoworkcooperativelyandcollaborativelytowardsprocessingofanETSandresearchingissuesassociatedwiththeProposal.Toassistinthisprocess,thePrincipalJurisdictionsagreethatitisinthebestinterestsoftheirrespectivecommunitiestocollectivelyengageconsultantstoassistwiththeresearch,developmentandanalysisofanEISaddressingtheProposal.2.1ProcessingofEISThePrincipalJurisdictionswillworktogether,underBellevue’slead,tocompletethenecessarystepsofaphasedETSasdetailedinChapter197-11WAC.ThefirstphaseoftheProposaltobeanalyzedinaDraftEnvironmentalImpactStatement(“DEIS”)shallincludeanalysisoftheneed,methods,andgeneralfeasibilityoftheProposal.ThesecondphaseoftheProposaltobeanalyzedinaDEISshallbetheconstructionlevelimpactsoftheProposal.FollowingthecompletionofbothphasesoftheDEIS,aFinalEnvironmentalImpactStatementshallbeissued.ThePrincipalJurisdictionsshallcooperatejointlyandwithPSEtoidentifyareasonablenumberandrangeofalternatives.ThelistofalternativestobeanalyzedshallincludethoseagreedtobyPSE,aswellasthosealternativesproposedbyatleasttwoPrincipalJurisdictions.EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page26d. - Public Works Department recommends approval of an interagency Page 53 of 111
AfterpublicationoftheDEISandtheopportunityforpubliccomment,thePartiesshallconsultastoidentificationofapreferredalternativeandastothealternativestobeincludedintheFEIS.Consensusshallbethepreferredmethodtoselectapreferredalternative.Designationofapreferredalternativeshallrequireapprovalof(i)Bellevueand(ii)anyotherPrincipalJurisdictionwherethepreferredalternativewouldbelocated.Ifnoproposedpreferredalternativeobtainssuchapproval,theFEISmaybeissuedwithoutapreferredalternative.3.0DefinitionsThefollowingcapitalizedtermsusedinthisAgreementhavethemeaningssetforthinthisSection:Co-LeadJurisdiction:EachPrincipalJurisdictionexcepttheCityofBellevue.NominalLeadJurisdiction:TheCityofBellevue.DEIS:DraftEnvironmentalImpactStatementfortheProposalunderSEPA.FEIS:FinalEnvironmentalImpactStatementfortheProposalunderSEPA.PrincipalJurisdictions:AlloftheJurisdictionslistedonExhibitAtothisAgreement,whichisincorporatedhereinbyreference.PrincipalJurisdictionsaregenerallyknowntobethecitiesofBellevue,Kirkland,Newcastle,Redmond,andRenton;providedthejurisdictionremainsapartytothisAgreement.ParticipatingJurisdiction:AnyPrincipalJurisdictionthatisaddedtothisAgreementbyamendment,solongasitremainsaParty.PartiesorParty:The“PartiesorParty”includeallPrincipalJurisdictionsandanyotherJurisdictionsthathavebecomeParticipatingJurisdictionsbyamendmentasprovidedinthisAgreement,exceptthat“PartiesorParty”shallnotincludeanyPrincipalJurisdictionsthathavewithdrawnfromthisAgreement.Proposal:ThereasonablealternativesfortheactionsnecessarytoestablishanewPugetSoundEnergy230kVelectricaltransmissioncorridorandassociatedelectricalsubstationinfrastructurewithcapacitytoservethePrincipalJurisdictions,withintherangeofalternativesidentifiedbythePSEandthePrincipalJurisdictionsforstudyunderSEPA.AcompletedescriptionoftheProposalisincludedwiththisAgreementasAttachmentA.SEPA:TheWashingtonStateEnvironmentalPolicyActanditsimplementingregulations.Alignment:ApotentiallocationfortheProposal.Site(s):Thepotentiallocation(s)fortheProposal.EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page36d. - Public Works Department recommends approval of an interagency Page 54 of 111
WorkingDay:AdaythatisnotaSaturday,Sunday,orCityofBellevuelegalholiday.4.0Co-LeadAgenciesEachPrincipalJurisdictionisaco-leadagencyfortheProposalaspermittedpursuanttoWAC197-11-944.BellevueisdesignatedthenominalleadagencyfortheProposal.EachPrincipalJurisdictionshallhaveresponsibility,inrelianceontheworkofconsultantsandexpertsretainedbyBellevueunderthisAgreement,forcontentofenvironmentaldocuments.Bellevue’s“SEPAresponsibleofficial”shallhavethedutytodeterminetheadequacyoftheDEISandFEISunderSEPA.4.1DesignatedRepresentativesA.DesignatedRepresentatives.EachPrincipalJurisdictionshalldesignatethename,title,addressandelectroniccontactinformationfor:(i)astaffrepresentativewhowillserveastheprimarycontactpersonforpurposesofthisAgreement;(ii)theofficial(s)authorizedtoapprovemattersunderthisAgreementforthatjurisdiction;(iii)therepresentativeswhowillserveontheprojectETSSteeringCommitteeforthatjurisdiction;and(iv)therepresentativewhowillserveontheEISCollaborationTeamforthatjurisdiction,subjecttoanylimitationsonauthorityimposedbythatjurisdiction.ThedesigneeforeachPrincipalJurisdictioniscontainedbelowasthesignatorytothisAgreement.APrincipalJurisdictionmaydesignate,bywrittennoticetoallParties,analternatestaffrepresentativeorofficialtoactinsteadofthedesignatedpersonifthatpersonisunavailableorifsodesiredbythePrincipalJurisdiction.APrincipalJurisdictionmaydesignatethesamepersonfordifferentpurposesasidentifiedinthissubsection.APrincipalJurisdictionmaychangethedesignatedpersonforthesepurposesbywrittennoticetoallParties.B.Committees.ThefollowingcommitteesshallbeformedandchartersdevelopedtoassistwithprocessingtheEIS:(i)EISSteeringCommitteea.Purpose:RepresenttherespectivejurisdictionbyprovidingguidancetotheEISCollaborationTeaminthedevelopmentoftheprojectEISandstudyofotherProposalissuesandtopics.b.Membership:DepartmentDirectorsandmanagementstaffwithappropriatelevelofdecisionmakingauthority,accesstoelectedofficials,andaccesstojurisdictionresourcesc.Responsibilities:Providegeneralprojectoversight,maintaincommunicationacrossjurisdictions,meettoaddressissuesraisedbytheEISCollaborationTeam,andreportonETSprogresstoelectedofficials,appointedofficials,andjurisdictionmanagement.d.ConflictResolution:TheEISsteeringCommitteewillengagetoresolveinterjurisdictionalconflictsandconflictswithPSEinaccordancewithSection10.0.EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page46d. - Public Works Department recommends approval of an interagency Page 55 of 111
(ii)EISCollaborationTeama.Purpose:ThepurposeoftheEISCollaborationTeamisinter-jurisdictionalcollaborationinthedevelopmentoftheEISunderSEPArulesfortheProposal,includinginformationcollection,scoping,consultantselection,consultantmanagement,documentdevelopmentandediting,processimplementation,publicoutreach,andqualitycontrol.b.Membership:SeniorlevelplanninganddevelopmentdepartmentorutilitiesandengineeringstaffwithexperienceinSEPAandEISprocessandwithknowledgespecifictotheProposal.c.Responsibilities:EISCollaborationTeammemberswillcommittimetoregularmeetingsandcanoverseedevelopmentoftheEISfortheirrespectivejurisdiction,includinginformationcollection,scoping,consultantselection,consultantmanagement,documentdevelopmentandediting,processimplementation,publicoutreach,andqualitycontrol.TeammemberswillprovidethenecessaryresourcesandtoworkingoodfaithtodiligentlyandtimelydevelopthefinalformandcontentsoftheProposalEIS.d.ConflictResolution:UnresolvableconflictsidentifiedbytheETSCollaborationTeamwillbeelevatedtotheEISSteeringCommitteeforresolutioninaccordancewithSection10.0.4.2BellevueResponsibilitiesA.BellevueshalldesignateasinglestaffpersonwhowillserveastheprimarypointofcontactbetweenBellevueandtheotherPrimaryJurisdictions.Bellevuewillalsodesignateanalternatestaffpersonwhowillserveasthepointofcontactiftheprimarystaffcontactisunavailable.B.Asthenominalleadagency,BellevueshallberesponsibleforthefollowingSEPAactivitieswithrespecttotheProposal:(i)ProvidingallnoticesrequiredbySEPAandBellevueordinancesandregulations,andanyadditionalnoticerequirementsunderordinancesandregulationsoftheCoLeadJurisdictionsthatareidentifiedbyCo-LeadJurisdictionsbywrittennoticetoBellevue;(ii)HoldingpublicmeetingsrequiredbySEPA;(iii)ProvidingrequiredopportunitiestocommentonSEPAdocuments;(iv)CausingthepreparationofenvironmentaldocumentsrequiredbySEPA;(v)MakingallfilingsandpublicationsrequiredbySEPA;(vi)Defendinganyadministrativeand/orcourtchallengetotheadequacyoftheenvironmentaldocuments,subjecttothetermsofthisAgreement;andEnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page56d. - Public Works Department recommends approval of an interagency Page 56 of 111
(vii)Identifyingtheactions,asdefinedinSEPAthatwouldbenecessarytoestablishtheProposal,exceptforactionsundertheplanningdocuments,ordinancesorregulationsoflocaljurisdictionsotherthanBellevue;and(viii)GeneralSEPAprocessadministration,projectmanagement,andprojectoversight.C.Bellevueshallcontractwithconsultants,environmentalscientists,engineers,andothersforthepreparationoftheDEIS,FEIS,andrelatedtechnicalreportsandfortheotherworkcontemplatedbytheanticipatedprojectscope.Bellevueshallsolicit,consistentwithStatelaw,theservicesofaqualifiedprofessionalinthepreparationofanEISconsistentwiththedeterminationsastothescopeandcoverageoftheDEISandFEIS.Bellevueshallalsocontractwithanindependentthird-partyconsultantforthecompletionofpreliminaryanalysissupportingtheProposalneedandmethodinadvanceandparalleltotheEISworkrequestedunderthisAgreement.D.Bellevuefurtheragrees,regardingcirculationofdraftsofSEPAdocuments,to:(i)ProvideeachCo-LeadJurisdictionadraftofthescopingnotice15workingdayspriortoissuance;(ii)IssuethescopingnoticeonlywiththeapprovalrequiredinSection5.0;(iii)ProvidethePartieswithadraftoftheproposedfirstandsecondphasesoftheDEISandsupportingtechnicalmemorandaanddisciplinereportsnolessthan30workingdayspriortoscheduledissuanceofeachphaseoftheDEIS;(iv)CoordinateanycommentsorrequestedchangestotheproposedDEISfromthePartiesthatarereceivedwithin20workingdaysaftertheproposedDEISwassenttotheParties,andbringthecommentsandrequestedchangestotheCo-LeadJurisdictionsfordiscussionandrecommendation;(iv)IssuetheDEISonlyafterapprovalasrequiredunderSection5.0exceptthatthepublishedDEISmayincludecorrectionsandchangesnotsoapprovedandnotpreviouslyprovidedtothePartiesiftheydonotfundamentallyalterconclusionsintheDEISanddonotmateriallychangeinformationwithrespecttoanySite;(v)ProvidethePartieswithcopiesofcommentsreceivedontheDEIS;(vi)ProvidethePartiesadraftoftheproposedFEIS,includingitstechnicalmemorandaanddisciplinereportsandresponsetoDEIScomments;(vii)CoordinateanycommentsorrequestedchangestotheproposedFEISfromthePartiesthatarereceivedwithin15WorkingdaysaftertheproposedFEISwassenttotheParties,andbringthecommentsandrequestedchangestotheCo-LeadJurisdictionsfordiscussionandrecommendation;and(viii)DetermineadequacyandissuetheFEIS,andanysupplementoraddendumtotheFEIS,onlyafterapprovalunderSection5.0providedthatthepublishedFEISandanysupplementoraddendummayincludecorrectionsandchangesnotsoapprovedandnotEnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page66d. - Public Works Department recommends approval of an interagency Page 57 of 111
previouslyprovidedtothePartiesiftheydonotfundamentallyalterconclusionsintheFEISanddonotmateriallychangeinformationwithrespecttoanySite.(ix)Bellevuereservestherighttoissueanydocumentsinelectronicformat.E.BellevueshallprovidethePartieswithanestimatedscheduleconsistentwiththetimeperiodsidentifiedinsubsectionDofthisSection.F.BellevueshallberesponsiblefordevelopmentofprojectmessagingthroughdevelopmentofonecommonmessageregardingthestatusoftheEISprocess,includingdevelopmentofcommonliteraturegenerictotheproject.G.BellevueshallberesponsiblefordevelopmentandmaintenanceofaconsolidatedwebsitetohostthemultijurisdictionalEISprocess.Thiswebsitewillserveastheprimaryportaltotheprojectforpublicinformationandprojectmanagement,includinginformationanddocumentsharing.I.Bellevueshallberesponsiblefordevelopmentofaprojectoutreachstrategy,includinguseofconsultants;andthenumberandlocationofopenhouses,communitymeetings,orotherevents.4.3Co-LeadJurisdictionResponsibilitiesEachCo-LeadJurisdictionagreesthatitshall:A.Providetechnicalsupportandstaffatalevelsufficienttomeetprojectdeadlines;B.DedicatestaffresourcestoregularlyattendscheduledEISSteeringCommitteeandEISCollaborationTeammeetings;C.ReviewthedraftscopingnoticeandprovidecommentsornotifyBellevueofitsapprovalwithin10workingdaysofreceiptofthedraft;D.ReviewpreliminarydraftdisciplinereportsandtechnicalmemorandaandprovidecommentstoBellevuewithin30workingdays,thereviewtimeforsubsequentdraftsshallbe15days;E.ReviewpreliminarydraftsofthephasesofaDEISorportionsthereof,andanysupplementoraddendumthereto,andprovidecommentsorapprovalwithin30workingdays,thereviewtimeforsubsequentdraftsshallbe15days;F.ReviewdraftsofaFEISorportionsthereof,andanysupplementoraddendumthereto,andprovidecommentsorapprovalwithin30workingdays,thereviewtimeforsubsequentdraftsshallbe15days;G.PromptlyprovideaccesstodataandstudiesreasonablyavailabletotheCo-LeadJurisdictionwithrespecttoanySitewithinitsboundaries,andpromptlyprovidethecooperationofexpertsonthestaffofrelevantJurisdictiondepartments,toBellevueandtoconsultants;EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page76d. - Public Works Department recommends approval of an interagency Page 58 of 111
H.Identify,andconsultwithBellevueandconsultantswithrespectto,(i)allactions,withinthemeaningofSEPA,thatwouldberequiredoftheCo-LeadJurisdictionforpurposesofparticipatinginthereviewoftheProposalthatisincludedintheDEIS,and(ii)allnoticerequirementsundertheordinancesandregulationsofthatJurisdiction;andI.Anyotherprovisionnotwithstanding,ifthePrincipalJurisdictionsdeterminethattheFEISshallbepartofaphasedreview,thentheCo-leadJurisdictionsshallnothaveanyobligationsunderthisAgreementforanyphaseaftertheFEIS.5.0ApprovalsA.ExceptasotherwisestatedinthisSection,theapprovalofamajorityofPrincipalJurisdictions,oneofwhichmustbeBellevue,isrequiredandissufficientforanyofthefollowing:(i)Issuanceofthedeterminationofsignificanceandscopingnotice;(ii)DeterminationofwhetherandtowhatextentSEPAreviewfortheProposalwillbephased,andofthetypesofimpactstobeanalyzedindetailintheDEISandFEIS;(iii)IssuanceoftheDEIS,andanysupplementoraddendumtotheDEIS;(iv)IssuanceoftheFEIS,andanysupplementoraddendumtotheFEIS;(v)Anydecisionwithrespecttothesettlementofanyappealorwithrespecttoactiontobetakenuponanyadversedecisionorremandresultingfromanyappeal;(vi)AmendmentsaddingParticipatingJurisdictionsasPartiestotheAgreement;and(vii)SelectionofaconsultantorconsultantstoassistwiththeperformanceofthisAgreement.B.IfatanytimethereshallbethreeorfewerPrincipalJurisdictionsthatremainPartiestothisAgreement,theapprovaloftwoPrincipalJurisdictions,oneofwhichmustbeBellevue,shallbenecessaryandsufficientforanyoftheactionslistedinsubsectionAofthisSection.C.ApprovalfordesignationofapreferredalternativeintheFEISisgovernedbysubsections2.1and5.0ofthisAgreement.6.0CostsA.ConsultantcostsassociatedwithdevelopingtheEISshallbefundedbyPSEandpaidthroughtheCityofBellevueDevelopmentServicesDepartmentpermitfeestructure.TheCityofBellevueshallhavethesoleresponsibilityofnegotiatingPSE’spaymentofEISconsultantandprocessingcosts.B.EachPrincipalJurisdictionshallhavetheresponsibilityofcoordinatingandnegotiatingreimbursementfromPSEfortheirownrespectivestaffresourcecostsincurredwithprojectandEnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page86d. - Public Works Department recommends approval of an interagency Page 59 of 111
EISanalysis.7.0AppealsA.Unlessotherwiseprovidedbyapplicablelaw,timelyappealsoftheadequacyoftheFEISandcompliancewithapplicableSEPAproceduralrequirementsshallbeheardbytheWashingtonStateSuperiorCourtinaccordancewithChapter22.02BellevueCityCode.BellevueshallhavesoleresponsibilitytodefendtheadequacyoftheFEIS,astotheactionscoveredbytheFEIS,inanyappealbeforeacourtwithjurisdiction,totheextentsuchappealrelatestotheadequacyoftheFEISorcompliancewiththeapplicableSEPAproceduralrequirements.B.ThecostsofsuchdefenseincludinganyappealofadecisionbyacourtontheadequacyoftheFF15,includingwithoutlimitationcostsofin-houseattorneys,outsidecounselifdeemednecessarybyBellevue,staffsupportandcostsofexperts,shallbeconsideredcostsallocablehereunder.C.Priortothecommencementofanyappealproceedings,thePrincipalJurisdictionsshallenterintoagreementstipulatingproportionalcostsharingrelatedtolegaldefensenotrecoverablefromPSE.CostsshallbedistributedamongthosePrincipalJurisdictionstowhichtheissuesraisedintheappealpertain.WheretheissuespertaintomorethanonePrincipalJurisdiction,costsshallbedistributedamongtheaffectedPrincipalJurisdictionsbasedontheproportionaldistributionofEISalternativealignmentslocatedwithineachPrincipalJurisdictiontowhichtheissuesraisedintheappealpertain.D.Subjecttotheexecutionofasatisfactorycommoninterestsandconfidentialityagreement,BellevueshallkeeptheCo-leadJurisdictionsreasonablyinformedofthestatusoftheappealandshallconsultwiththemregardinganymajordecisions.E.Anyadministrativeappealorcourtchallengetoasubstantiveaction,includingwithoutlimitationachangeindevelopmentregulationsorprojectpermitdecision,whetherornotjoinedwithachallengetobedefendedundersubsectionAandwhetherornotinvolvingissuesofSEPAcomplianceorexerciseofSEPAauthority,isoutsidethescopeofthisAgreement.8.0Effectiveness;AdditionalParties;Termination;WithdrawalofaPartyA.EffectiveDate.ThisAgreementwillbecomeeffectiveuponsigninganddeliveryoftheAgreementbyallPrincipalJurisdictions.B.ChangeofPartyStatus.AnyPrincipalJurisdictionmaybecomeaParticipatingJurisdictionunderthisAgreementbyamendmentapprovedunderSection12.0,withoutneedforactionofthelegislativebodiesoftheexistingParties.ParticipatingJurisdictionswillnothaveauthorityoverdecisionsunderthisAgreement,butwillhavethesamerightsandresponsibilitiesforreviewandcommentondraftdocumentsasCo-LeadJurisdictions.C.Termination.ThisAgreementshallremainineffectuntiltheFEIS,andanysupplementsorEnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page96d. - Public Works Department recommends approval of an interagency Page 60 of 111
addendatotheFEISthatmayberequiredasaresultofanyappealproceeding,havebeenissued,andeitherthetimeforanyappealofBellevue’sdecisionontheadequacyoftheFEISshallhaveexpiredorafinaldecisiononanappealofthatdetermination,inwhichBellevuehasresponsibilityfordefenseunderSection7.0ofthisAgreement,shallhavebeenissuedbyacourtorotheradministrativetribunalwithjurisdictiontohearaninitialappealontheadequacyoftheFEIS.D.Withdrawal.AnyParty,may,uponthirty(30)dayswrittennoticetotheotherParties,withdrawfromthisAgreementwithoutcause.IfaCo-LeadJurisdictionorParticipatingJurisdictionwithdrawsfromthisAgreement,thentheAgreementshallremainineffectamongtheremainingParties.(i)ThewithdrawingParty,asofthedateoftermination,shallnothaveanyrightsofaParty,orofaPrincipalJurisdictionorCo-LeadAgency,underthisAgreement,andnoconsentofthatPartyshallberequiredforanypurposeunderthisAgreement.ThewithdrawingPartyisreleasedfromanyobligationtoperformitsobligationspursuanttotheAgreement..(ii)AnyPartythatwithdrawsfromthisAgreementshallremainobligatedforitsshareofcostsallocableunderthisAgreementthatareincurredthroughthedateofterminationofthisAgreement.(iii)IfaCo-LeadJurisdictionwithdrawsfromtheAgreement,anySiteinthatJurisdictionshallremainamongthealternativesfortheProposalunlessanduntiltheremainingPartiesunanimouslyagreeotherwise,andthewithdrawingPartyshallremainobligatedtocooperateinprovidinginformationrequiredforenvironmentalreviewwithregardtothatSite.(iv)IfBellevuewithdrawsfromthisAgreement,thenthisAgreementshallterminateontheeffectivedateofwithdrawal.9.0RemediesExceptasprovidedinSections7.0above,thisAgreementshallnotresultinanymonetaryliability,indamagesorotherwise,fromanyPartytoanother.NoPartyshallbeliableforanydamagesto,orcostsincurredby,otherPartiesresultingfromanyactualorallegederror,misstatementoromissioninanySEPAdocumentorrelatedtoanySEPAprocess,oranyrulingregardingfailuretocomplywithSEPA,whetherornottheresultofthenegligenceofaParty.ExceptformonetaryobligationsunderSection6.0ofthisAgreement,anysuittoenforcethetermsofthisAgreementoranyobligationunderthisAgreementshallbelimitedtoequitableremediesnotinvolvingpaymentofmoney.10.0DisputeResolutionA.ThePartiesagreethatcooperationandcommunicationareessentialtoresolvingissuesefficiently.ThePartiesagreetoexercisetheirbesteffortstoresolveanydisputesthatmayEnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page106d. - Public Works Department recommends approval of an interagency Page 61 of 111
arisethroughthisdisputeresolutionprocess.IntheeventofadisputebetweenthePartiesregardingthisAgreement,thePartiesshallattempttoresolvethedisputeinformallyandresolvepotentialsourcesofconflictatthelowestlevel.Allpartiestothedisputeshallparticipateinagoodfaithmediationefforttoresolvetheirdifferencesbeforebringinganylegalaction.B.ThePartiesagreetousetheirbesteffortstoresolvedisputesarisingoutoforrelatedtothisAgreementusinggoodfaithnegotiationsbyengaginginthefollowingdisputeescalationprocessshouldanysuchdisputesarise:(a)LevelOne—TheEISCollaborationTeamdesignatedrepresentativesshallmeettodiscussandattempttoresolvethedisputeinatimelymanner.Iftheycannotresolvethedisputewithinfourteen(14)calendardaysafterreferralofthatdisputetoLevelOne,eitherpartymayreferthedisputetoLevelTwo.(b)LevelTwo—TheEISSteeringCommitteeshallmeettodiscussandattempttoresolvethedispute,inatimelymanner.Iftheycannotresolvethedisputewithinfourteen(14)businessdaysafterreferralofthatdisputetoLevelTwo,eitherpartymayreferthedisputetoLevelThree.(c)LevelThree—TheservicesofanindependentfacilitatorprovidedbytheEISconsultantshallbeengagedtoresolveoradjudicatethedisputeinatimelymanner.C.IfthedisputeinvolvesaclaimedbreachofthisAgreementandthePartiesarenotabletoresolvethedisputeinformally,thenthePartymaybringsuitagainsttheotherPartyinKingCountySuperiorCourt.D.Asanalternativetotheabove,thePartiesmayagreeinwritingtomediation,orsomeotheralternativedisputeresolutionprocess.E.IfthedisputeincludesPSE,theissue(s)shallbetakentoanindependentprojectfacilitatorprovidedbytheEISconsultantwhowillseekresolutionwithPSE.11.0NoticesTheParties’addressesfornoticesunderthisAgreementshallbethephysicalandelectronicaddressesoftheprimarycontactsassetforthbelowthesignatureofeachPartyonthisAgreementorontheamendmentaddingthatParty,asthecasemaybe,ineachcaseuntilaPartyshallhaveprovidedwrittennoticeofsubstituteprimarycontactinformationtotheotherPartieshereunder.Noticeandcopiesofdocumentsmaybeprovidedbyemail,andifsoprovidedshallbeeffectiveonthedayreceivedifreceivedonaWorkingDayby5:00PMPacifictime,andiflatertheneffectiveonthenextWorkingDay.IfprovidedbyU.S.mail,anynoticeorothercommunicationshallbeeffectiveonthesecondWorkingDayafterdepositintheU.S.mail,postageprepaid,addressedinaccordancewiththisSection.EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page116d. - Public Works Department recommends approval of an interagency Page 62 of 111
12.0CounterpartsThisAgreementmaybeexecutedincounterparts;eachofwhichshallconstituteanoriginalandwhichtogethershallconstituteasingleagreement,andshallbebindingandeffectivewheneachPrincipalJurisdictionhassignedatleastonecounterpart,regardlesswhetherallPrincipalJurisdictionsshallhavesignedthesamecounterpart.AnyamendmentaddingaParticipatingJurisdictionmaybeexecutedincounterparts,eachofwhichshallconstituteanoriginalandwhichtogethershallconstituteasingleamendment,andshallbebindingandeffectivewheneachPrincipalJurisdictionandtheParticipatingJurisdictionbeingaddedeachhassignedatleastonecounterpartthathasbeendeliveredtotheCityofBellevue,regardlesswhetherallofthemshallhavesignedthesamecounterpart.13.0SeverabilityIfanyprovisionofthisAgreementshallbeheldbyacourttobeinvalidorunenforceable,orifthisAgreementoraprovisionhereofshallbeheldbyacourtnottobebindingorenforceableagainstaparticularParty,thentheremainingprovisions,ortheprovisionshereofasappliedtoallotherParties,asthecasemaybe,shallremaininfullforceandeffect.TotheextentthattheobligationofanyPartytocontributetocostsasdescribedhereinshallbefinallydeterminedbyacourttobeinvalidorunenforceable,thatParty’sshareofcostsshallbereallocatedamongtheremainingPartiesinproportiontotheirrespectivesharesunderthisAgreement.14.0EntireAgreement,ModificationThisAgreementistheentireagreementofthePartieswithrespecttoSEPAmattersinvolvingtheProposal.ThisAgreementdoesnotsupersede,andunlessexpresslysoagreedinwritingshallnotbeaffectedby,anyotheragreementamonganyofthePartiesregardinganyaspectsoftheProposalotherthanSEPAmatters.ThisAgreementmaybemodifiedonlybywrittenagreementofallParties,butanywrittenagreementaffectingonlytherightsandobligationsasamongtwoormorePrincipalJurisdictionsshallbevalidwithoutagreementofanyotherParties.15.0NoPartnershipThisAgreementdoesnotestablishanypartnershiporjointventure,norauthorizeanyPartytoincuraliabilityorobligationbindingonanotherPartyorParties.16.0InterpretationThelegalpresumptionthatanambiguoustermofthisAgreementshouldbeinterpretedagainstthepartywhopreparedtheAgreementshallnotapply.17.0RatificationandConfirmationAllactstakenpriortotheeffectivedateofthisAgreementthatareconsistentwiththeintentandpurposeofthesameareherebyratifiedandconfirmedretroactivetoDecemberXX,2014.EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page126d. - Public Works Department recommends approval of an interagency Page 63 of 111
18.0MiscellaneousA.ThisAgreementisforthebenefitonlyoftheParties,andshallnotgiverisetoanyclaimorremedyforanyotherperson.B.NothinginthisAgreementshalldelegate,diminishormodifythestatutoryorregulatoryauthorityoftheParties.C.TimeisoftheessenceofthetermsofthisAgreement.[signaturepagesfollow]EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page136d. - Public Works Department recommends approval of an interagency Page 64 of 111
PrincipalJurisdictionsTHECITYOFBELLEVUE,aWashingtonmunicipalcorporationBy:_______________________________Date:_______________,2014Name:______________________________________Title:___________________________(i)Agreementprimarycontact:(ii)AuthorizedOfficialName:__________________________________Name:_________________________________Title:_________________________________________________Title:_______________________________________________Address:________________________________Address:_______________________________Phone:_____________________________Phone:_____________________________Email:_________________________________Email:________________________________(iii)EISSteeringCommitteeDesignee(iv)EISCollaborationTeamDesigneeName:__________________________________Name:_Title:_________________________________________________Title:_Address:________________________________Address:Phone:______________________________Phone:_Email:________________________________Email:EnergizeEastsideInteragencyAgreementVersionEditedDecember15,2014Page146d. - Public Works Department recommends approval of an interagency Page 65 of 111
THECITYOFKIRKLAND,aWashingtonmunicipalcorporationBy:____________________________________Date:__________________2014Name:______________________________________Title:______________________(i)Agreementprimarycontact:(ii)AuthorizedOfficialName:__________________________________Name:_________________________________Title:______________________________________________Title:____________________________________________Address:________________________________Address:_______________________________Phone:____________________________Phone:____________________________Email:________________________________Email:_______________________________(iii)EISSteeringCommitteeDesignee(iv)EISCollaborationTeamDesigneeName:__________________________________Name:_Title:_____________________________________Title:Address:_________________________________Address:Phone:____________________________Phone:EmailEmail:6d. - Public Works Department recommends approval of an interagency Page 66 of 111
THECITYOFNEWCASTLE,aWashingtonmunicipalcorporationBy:____________________________________Date:__________________2014Name:________________________________________Title:_______________________(i)Agreementprimarycontact:(ii)AuthorizedOfficialName:__________________________________Name:_________________________________Title:_______________________________________Title:______________________________________Address:________________________________Address:_______________________________Phone:_____________________________Phone:_____________________________Email:_________________________________Email:_________________________________(iii)EISSteeringCommitteeDesignee(iv)ETSCollaborationTeamDesigneeName:_________________________________Name:_Title:_____________________________________Title:Address:_________________________________Address:Phone:____________________________Phone:_P,1,11.Pmq16d. - Public Works Department recommends approval of an interagency Page 67 of 111
THECITYOFREDMOND,aWashingtonmunicipalcorporationBy:_____________________________________Date:2014Name:________________________________________Title:(i)Agreementprimary(ii)AuthorizedOfficialcontact:Name:_____________________________Name:Title:__________________________________Title:_______________________________________Address:________________________________Address:_________________________________Phone:____________________________Phone:___________________________Email:_______________________________Email:________________________________(iii)EISSteeringCommitteeDesignee(iv)EISCollaborationTeamDesigneeName:__________________________________Name:_Title:_______________________________________Title:Address:________________________________Address:Phone:______________________________Phone:Email:Email:6d. - Public Works Department recommends approval of an interagency Page 68 of 111
THECITYOFRENTON,aWashingtonmunicipalcorporationBy:____________________________________Date:2014Name:______________________________________Title:(i)Agreementprimary(ii)AuthorizedOfficialcontact:Name:_____________________________Name:_________________________________Title:__________________________________Title:_____________________________________Address:________________________________Address:_________________________________Phone:____________________________Phone:___________________________Email:_______________________________Email:_________________________________(iii)EISSteeringCommitteeDesignee(iv)EISCollaborationTeamDesigneeName:_________________________________Name:Title:________________________________________________Title:Address:_________________________________Address:Phone:___________________________Phone:_Email:__________________________________Email:_6d. - Public Works Department recommends approval of an interagency Page 69 of 111
ATTACHMENTAPROPOSALDESCRIPTIONProposalDescriptionPSEhasdeterminedthatprojectedelectricalloadgrowthintheEastsideareaofPugetSoundEnergy’soperatingsystemisoutstrippingthecapacitytodeliverreliablesourcesofelectricitytotheregion.ThisencompassestheareaeastofLakeWashingtonbetweenthecitiesofRedmondandRenton.AdetaileddescriptionoftheelectricalsystemproblemisprovidedinPSE’sNeedsReport(2012).PSE’stransmissionsystembackboneintheEastsideareacomprisesfour230kV—115kVtransformers.Thesetransformers,undercertainoperationalconditions(i.e.,coldwinterdays),areoperatingnearcapacityandsystemstudiesandmodelshaveshownthattheyareexpectedtoexceedthatcapacityasearlyasthewinterof2017/2018.InadditiontothesetransformersatPSE’sTalbotHillandSammamishsubstations,several115kVlinesarealsosubjecttooverloading.Theseoverloadsshowthatthereisaneedforadditional230kVtransmissionsupplytosupporttheEastsidearea.Thissituationcreatesoperationalconditionsthatdonotcomplywithmandatoryreliabilityrequirements.Furthermore,electricgenerationfacilitieslocatedinthisareaofKingCountyprovidelessthan10%ofthepeakelectricload;therefore,theareaisquitedependentontheelectrictransmissionsystem.ElectricalsystemstudiesperformedindependentlyandbyPSEhavedemonstratedthatdifferentpartsofthetransmissionsystemwillnotmeetminimummandatoryreliabilityrequirementsforgivensystemconditionsundercontingentoperation.TheseminimumreliabilityrequirementsaremandatedbytheNorthAmericanElectricReliabilityCorporation(NERC)andWesternElectricityCoordinatingCouncil(WECC).Anumberofsolutionswereidentifiedandanalyzedtoassessviablewaysofsolvingthetransmissionsupplyproblem.ViablesolutionshavetosolvethevariouspowerflowissuesintheEastsideareaaswellassatisfyinglongevitycriteria,beconstructible,andcosteffective.Atenyearstudyhorizonwasusedbetween2012and2022.Todevelopthepotentialsolutions,thefollowingcategorieswereidentified:demandsidereductions;generation;transformeradditionswithminimalreinforcement,andtransformerwithnewtransmissionline.EachsolutiontypewasthensubjectedtopowerflowanalysisusingthebasecasesdescribedintheNeedsReportaswellasanextensivelistofcontingencies.Basedontheresultsofthepowerflowanalysis,themostpromisingsolutionswerefurtherevaluatedfromtheperspectiveofoverallsystemperformance,operationalflexibility,andlongevity.AdditionaldetailsregardingthesolutionsconsideredtosolvetheproblemareprovidedinPSE’sSolutionsReport(2012)andothersupportingdocuments.DemandSideReduction/Non-WireTechnologiesDescription:TheadditionofdemandsidereductionorconservationmeasureswasevaluatedbyPSE’sEnergyEfficiencyGroup.Theseincludeenergyefficiency,demandresponse,anddistributedgenerationmeasures.Energyefficiencymeasuresincludethingssuchpromotingtheinstallationofmoreefficientappliances,changingoutincandescentlightbulbsforLED,updatingwindowsandinsulation,aswellasnumerousothers.PSEhasextensiveprogramstopromotesuchefficiencyimprovements,butcannotrequirethatcustomersimplementthem.Demandresponseentailsenergyreductionprogramswherespecializeddevisesareinstalledthatcanbeusedto6d. - Public Works Department recommends approval of an interagency Page 70 of 111
controluserselectricalusestobetteraccommodateandmanagepeakusage.PSEhasrunpilotprojectsusingthistechnology,butsuchprogramshavenotbeenpopularandcannotberequiredbytheutility.Installingrooftopsolarpanels,smallscalewindturbines,andwastedigestersareallformsofdistributedgeneration,againallwhichcannotberequiredbyautility’scustomers.ThesesolutionsdonotrepresentapermanentaLternativetoavoidtheneedforinfrastructureimprovementsandupgradesnecessarytooperatethesystemattherequiredreliabilitylevels;howevertheyareanecessarycomponentofthesolution(PSEScreeningStudy2014).GenerationDescription:Ithasbeendeterminedthata300MWnaturalgasfiredpowerplantlocatedwithintheEastsidecouldpotentiallysolvetheidentifiedproblem.Thissizeplantwouldbecomparabletothe325MVAnameplatecapacitiesofPSE’s230kV—115kVtransformers.Inadditiontotheconstructionofthepowerplant,morethan30milesofnewandupgraded115kVtransmissionlineswouldberequiredaswouldpossiblyanewnaturalgaspipelineand/orwaterpipeline.Thenumberandlengthofsupportinginfrastructuretransmissionlinesandpipelineswouldbedependentuponwhereagenerationfacilitycouldbedeveloped.Othergenerationtechnologieswereevaluated,butdeterminedtobeinadequateorinappropriatefortheprojectarea.Newgenerationwouldhavetobesitedsothatitcouldrelievethe230kV—115kVsubstationtransformersand115kVtransmissionlinesthatwereidentifiedasbeingatriskofoverloadinthe2013PSEEastsideNeedsAssessmentReport.NewTransformer—ExistingSubstationDescription:ThePSEplanningteamevaluatedinstallingonlyanew230kV—115kVtransformeratanexistingsubstation,suchastheexistingSammamishsubstation,TalbotHillsubstation,andLakeTraditionsubstations.Itisanticipatedthatthisalternativewouldnotrequiretheinstallationofnew230kVtransmissionlinessinceallthreesitesconsideredcurrentlyhavenearby230kVsources.However,whenelectricsystemmodelsandstudieswereperformed,thisscenarioshowednumerous115kVtransmissionsystemoverloads,whichindicatedthatasubstantialamountofnew115kVlineswouldneedtobeconstructedandstillwithlessthanidealsystemoperationalresults.NewTransformerandTransmissionLineDescription:Themostviablesolutiontypeconsideredwasacombinationofaddinganewsubstationwitha230kVtransformerandconnectingitwiththeTalbotandSammamishsubstationviaanew230kVtransmissionline.Thissolutionwouldprovideanew230kVtransmissionsourceandimprovereliabilityfortheEastsidearea.Toprovidethegreatestsystemefficiency,thenewtransformerwouldneedtobelocatedsomewherebetweenSR520and1-90.NoActionDescription:UndertheSEPArules,whenevaluatingalternatives,the“noaction”alternativealsoneedstobeconsideredandcomparedtotheotherreasonablealternatives(WAC197-11-440(5)(b)(ii)).Inthisinstance,thenoactionalternativeequatestonotmakingimprovementstotheelectricaltransmissionsystem.ThiswouldputtheoperationofthetransmissionsystemasriskandPSEoutofcompliancewithFERCandNERCrequirements.6d. - Public Works Department recommends approval of an interagency Page 71 of 111
CITYOFRENTON,WASHINGTONRESOLUTIONNO.______ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHEMAYORANDCITYCLERKTOENTERINTOANINTERLOCALAGREEMENTWITHTHECITIESOFBELLEVUE,KIRKLAND,NEWCASTLE,ANDREDMONDREGARDINGCOORDINATEDENVIRONMENTALREVIEWOFPUGETSOUNDENERGY’SPROPOSEDENERGIZEEASTSIDE230kVTRANSMISSIONLINEPROJECT.WHEREAS,theCityofRentonandtheCitiesofBellevue,Kirkland,NewcastleandRedmond(collectivelythe“PrincipalJurisdictions”)areauthorized,pursuanttoRCWChapter39.34,toenterintoaninterlocalgovernmentcooperativeagreement;andWHEREAS,PugetSoundEnergy(“PSE”)hasidentifiedtheneedtoconstructanew230kVbulkelectricaltransmissioncorridorandassociatedelectricalsubstations(the“Proposal”)throughthePrincipalJurisdictionsconnectingtwoexistingbulkenergysystemsasnecessarytosupplyneededfutureelectricalcapacityandimproveeastsideelectricalgridreliability;andWHEREAS,preliminarydiscussionbetweenthePrincipalJurisdictionsandPSEhasidentifiedthattheProposalislikelytohaveprobablesignificantadverseenvironmentalimpactsandissuanceofaStateEnvironmentalPolicyAct(“SEPA”)ThresholdDeterminationofSignificanceisappropriateasoutlinedinWAC197-11-360;andWHEREAS,thePrincipleJurisdictionsdesiretocollaborativelymanageenvironmentalreviewoftheproposednewPugetSoundEnergy230kVelectricaltransmissioncorridorandassociatedelectricalsubstationinfrastructurethroughdevelopmentofanEnvironmentalImpactStatement;andWHEREAS,thePrincipalJurisdictionshavedeterminedthatitisinthebestinterestoftheirrespectivejurisdictionstocollectivelystudysitinganddevelopmentoftheProposal,16d. - Public Works Department recommends approval of an interagency Page 72 of 111
RESOLUTIONNO.includingdeterminingifreasonablealternativestotheProposalexistthatmayincludedifferentmodes,alignmentsandinfrastructuresitesthroughoutthePrincipalJurisdictions;andWHEREAS,BellevuehasbeenidentifiedastheleadagencyandhasissuedaletterofleadagencystatustothePrincipalJurisdictions;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESRESOLVEASFOLLOWS:SECTIONI.Theaboverecitalsarefoundtobetrueandcorrectinallrespects.SECTIONII.TheMayorandCityClerkareherebyauthorizedtoenterintoaninterlocalagreementwiththeCitiesofBellevue,Kirkland,NewcastleandRedmondregardingtheProposal.PASSEDBYTHECITYCOUNCILthis______dayof______________________,2015.JasonA.Seth,CityClerkAPPROVEDBYTHEMAYORthis______dayof___________________.2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyRES.1648:12/30/14:scr26d. - Public Works Department recommends approval of an interagency Page 73 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2015-2016 ORCA Business Passport Contract
Meeting:
REGULAR COUNCIL - 26 Jan 2015
Exhibits:
Issue Paper
2015-2016 ORCA Business Passport Contract
Resolution 4035
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Dan Hasty, x7217
Recommended Action:
Refer to Transportation/Aviation Committee
Fiscal Impact:
Expenditure Required: $ $99,756 Transfer Amendment: $
Amount Budgeted: $ $110,000 Revenue Generated: $
Total Project Budget: $ $99,756 City Share Total Project: $ $99,756
SUMMARY OF ACTION:
The ORCA Business Passport Program is a core element of the City’s Commute Trip Reduction (CTR)
Program for eligible City employees. This contract will continue Renton’s participation in all elements
until February 29, 2016 (leap year).
The ORCA Business Passport Program allows employers to buy annual passes in bulk at an extreme
discount over the retail pricing.
Included in the ORCA Business Passport Program are:
1. Unlimited rides by card holders on bus, light rail, and commuter rail services provided by King County
Metro, Pierce Transit, Sound Transit and others
2. 100% VanPool and VanShare subsidies
3. Guaranteed Ride Home Program for all registered participants which provides a free taxi ride home in
the event of an emergency or illness up to 8 times per year.
The approved budget for this program in 2015 is $110,000.
STAFF RECOMMENDATION:
Approve a Resolution authorizing the Mayor and City Clerk to execute the agreement with King County
Metro Transit for the purchase of ORCA Business Cards and ORCA Business Passports.
6e. - Transportation Systems Division
recommends approval of the 2015-2016 Page 74 of 111
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:January 14, 2015
TO:Ed Prince, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Dan Hasty, Transportation Planner, (x7217)
SUBJECT:2015-2016 ORCA Business Passport Contract
ISSUE:
Should Council approve a Resolution authorizing the Mayor and City Clerk to execute
the agreement with King County Metro Transit for purchase of ORCA Business Cards and
ORCA Business Passports?
RECOMMENDATION:
Approve a Resolution authorizing the Mayor and City Clerk to execute the agreement
with King County Metro Transit for the purchase of ORCA Business Cards and ORCA
Business Passports.
BACKGROUND:
In order to reduce congestion and improve air quality, Washington State passed a
Commute Trip Reduction (CTR) Law in the early 1990s. The CTR law requires employers
with 100 or more employees arriving to work between the hours of 6:00 and 9:00 a.m.
to have transportation programs for their employees that encourage the use of
alternatives to single occupancy vehicles. Under the CTR law, the City of Renton is
classified as a CTR affected employer.
During the past 16 years the City has entered into annual agreements with transit
agencies to purchase public transit passes in bulk at a reduced rate. These passes are
provided to each regular City employee as a core fundamental piece of the City’s CTR
Program. This program is paid for out of the general fund.
6e. - Transportation Systems Division
recommends approval of the 2015-2016 Page 75 of 111
Ed Prince, Council President
Members of the Renton City Council
Page 2 of 2
January 14, 2015
The ORCA Business Passport offers unlimited rides on Sound Transit, King County Metro
Transit, Pierce Transit and others. It covers travel on buses, light rail and commuter rail.
In addition it features 100% subsidies for VanPool and VanShare participants of King
County Metro, Community, Kitsap and Pierce transit vehicles, as well as a Guaranteed
Ride Home Program (free emergency taxi service for employees).
In 2013-2014 the retail value of transit services used by City staff was estimated to be
approximately $146,000. Vanpool participation comprised the largest share of this
value with approximately $95,600 spent on its services. Sounder, light rail and bus
usage cost approximately $35,500 with an additional $14,700 for VanShare (VanShare
provides older Metro vans for connection between City Hall and the Sounder Station).
The Guaranteed Ride Home Program costs approximately $500.
The cost for the time period of March 1, 2015 to February 29, 2016 (leap year) is
$498.78 per pass. This is a significant savings over buying the passes through King
County Metro Transit outside of the ORCA Business Passport Program. If passes were
purchased in lesser quantities, each equivalent pass could cost as much as $2,268.
Additionally these passes would not include other benefits of the FlexPass Program,
such as Guaranteed Ride Home or the 100% VanShare and VanPool subsidies.
This agreement allows for the purchase of 200 passes at a total cost of $99,756 for use
by eligible City employees.
cc:Iwen Wang, Administrative Services Administrator
Nancy Carlson, Human Resources Risk Management Administrator
Doug Jacobson, Deputy Public Works Administrator, Transportation
Jim Seitz, Transportation Planning & Programming Supervisor
Hai Nguyen, Finance Analyst
Joey Harnden, Administrative Secretary I
File
6e. - Transportation Systems Division
recommends approval of the 2015-2016 Page 76 of 111
AGREEMENTFORPURCHASEOFORCABUSINESSCARDSANDORCABUSINESSPASSPORTPRODUCTSTHISAGREEMENT(hereinafter,“Agreement”)ismadeandenteredintobyandamongCityofRenton(“BusinessAccount”)andKingCountyMetroTransit(“LeadAgency”)onbehalfofanyofthefollowingagencies(collectivelyreferredtoasthe“Agency”or“Agencies”).TheSnohomishCountyPublicTransportationBenefitArea(“CommunityTransit”)TheCityofEverett(“EverettTransit”)KingCountyDepartmentofTransportation,MetroTransitDivision(“KingCounty”)TheKitsapCountyPublicTransportationBenefitArea(“KitsapTransit”)ThePierceCountyPublicTransportationBenefitAreaCorporation(“PierceTransit”)TheCentralPugetSoundRegionalTransitAuthority(“SoundTransit”)TheStateofWashingtonactingthroughtheWashingtonStateDepartmentofTransportation,WashingtonStateFerriesDivision(“WSF”)INCONSIDERATIONofthemutualcovenantscontainedherein,thesufficiencyofwhichisherebyacknowledged,thePartiesagreeasfollows:1.0PURPOSE1.1ThisAgreementestablishesthetermsunderwhichcertainfarepayment-relatedservices,referredtohereinas“ORCAServices,”willbeprovidedtotheBusinessAccount,includingbutnotlimitedtothepricesandtermsunderwhichtheBusinessAccountmaypurchaseanddistributeORCABusinessCardsloadedwithaBusinessPassportProducttoitsEligibleBusinessCardholders.SuchORCABusinessCardsmaybeusedtoaccesscertainTransportationServicesoftheAgencies.ThespecificridershipprivilegesapplicabletotheBusinessPassportProductprovidedunderthisAgreementarespecifiedinAttachment1,Products,PricingandTerms,whichisincorporatedinthisAgreementbythisreference,andaresubjecttoSections6and17below.1.2Attachment1alsoestablishesthetermsunderwhichspecificoptionalproductsandservices(e.g.useofanORCABusinessCardonvanpool;aguaranteedridehomeprogram),ifany,shallbeprovidedbyoneormoreindividualAgencies.1.3ThisAgreementalsoenablestheBusinessAccounttopurchaseBusinessChoiceProductsfromtheAgencies,viatheBusinessAccountWebsite,atthepricesandtermsineffectatthetimeofpurchase.1.4TheBusinessAccountunderstandsandagreesthatthisAgreementappliestoitsuseofORCAServicesincluding,butnotlimitedto,itspurchaseofORCABusinessCardsandORCAProducts.ThisAgreementdoesnotconstituteacontractfortransportationservices.TheAgencieshavenoobligationtotheBusinessAccountoranyotherentityorpersontoprovideanyparticularlevel,frequencyorroutingoftransportationservice.2.0TERMOFAGREEMENTANDCONTACTPERSONS2.1ThisAgreementshalltakeeffectupontheeffectivedatespecifiedinAttachment1.UnlessterminatedinaccordancewithSection13,thisAgreementshallexpireonthelastdayoftheProgramTermspecifiedinAttachment1,oranAmendedAttachment1thathasbeensignedbyapersonauthorizedtobindtheBusinessAccount.2.2TheBusinessAccountshalldesignateaPrimaryContactPersoninAttachment2,DesignatedRepresentatives,whichisincorporatedinthisAgreementbythisreference.ThisPrimaryContactPersonshallberesponsibleformanagingtheBusinessAccount’srolesandresponsibilitiesunderthisAgreement.ASecondaryContactPersonshallalsobedesignatedinAttachment2.TheLeadAgencymaycommunicatewithandrelyuponeitherthePrimaryorSecondaryContactPersononmattersrelatingtothisAgreement.ORCAPassportAgreementPage1of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 77 of 111
3.0DEFINITIONS3.1BusinessAccount.Theemployer,educationalorhumanservicesinstitution,governmentagencyorotherentitythathasenteredintothisAgreementenablingittopurchaseORCABusinessCardsandORCAProductsfordistributiontotheiremployees,students,clientsorotherconstituency.3.2BusinessAccountWebsite.ThewebsiteusedbytheBusinessAccounttomanageitsaccount,currentlyatorcacard.biz.3.3BusinessChoiceProducts.TheORCAProductsthatmaybepurchasedatretailpricestosupplementtheORCABusinessPassportProductforoneormoreBusinessCardholders(e.g.aWSFmonthlypass).3.4BusinessCardholder(s)orCardholder(s).Theindividual(s)whoareeligibletoreceiveanORCABusinessCardfromtheBusinessAccount.TheeligibilityrequirementsforBusinessCardholdersaremorefullydefinedinAttachment3,EllgibleBusinessCardholders,whichisincorporatedinthisAgreementbythisreference.3.5BusinessPassportProduct.TheORCAProductloadedontheBusinessAccount’sORCABusinessCardsunderthisAgreementthatprovidestheBusinessCardholdersanunlimitedright-to-ridetheregularlyscheduledTransportationServicesof,oroperatedby,certainAgenciestotheextentspecifiedinAttachment1.3.6CardBlock.AnORCAsystemprocessthatculminatesininvalidatinganORCABusinessCard.3.7LeadAgency.TheAgencythatenteredintothisAgreementonbehalfofitselfandtheotherAgenciesandthatisresponsibleforadministrationofthisAgreementonbehalfoftheAgencies,includinginvoicing,contractmodificationsandrenewals,andORCAsystemsupport.3.8ORCA.Thetrademarkednameofthesystemthatenablesuseofacommonfarecard(OneRegionalCardforAll)onthepublictransportationservicesprovidedbyanyoftheAgencies.3.9ORCABusinessCard(or“BusinessCard”).AnORCAfarecardissuedtoaBusinessAccounttoenabletheloadingofORCAProductsforusebyaCardholdertowhomitwasdistributedbytheBusinessAccounttoaccessTransportationServicesasspecifiedinAttachment1.3.10ORCAProducts.AnytransitfarepaymentmechanismorelectronicvoucherofferedforsalewithintheORCAsystembyanyoftheAgencies.Examplesinclude,butarenotlimitedto,monthlyorperiodpass,E-purse,andelectronicvoucher.3.11ORCAServices.Thematerialsandservicesthatmaybeprovided,fromtimetotime,undertheORCAprogram,includingbutnotlimitedtotheORCABusinessCards,ORCAProducts,ORCAWebsites,data,information,andanyequipment,systemsandservicesrelatedtotheORCAprogram.3.12Parties.TheBusinessAccountandtheAgencies(whichincludetheLeadAgency)maybecollectivelyreferredtoas“Parties.”3.13PrimaryContactPerson.TheindividualsidentifiedastheprimarycontactpointsfortheLeadAgencyandtheBusinessAccount,aslistedinAttachment2orasmodifiedfromtimetotime.3.14ProductBlock.AnORCAsystemprocessthatculminatesininvalidatinganORCAProductwithoutinvalidatingthecardonwhichitisloaded.3.15TransportationServicesarethosepublictransportationservicesprovidedbytheAgenciesthatarespecifiedinAttachment1.ORCAPassportAgreementPage2of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 78 of 111
4.0PRICESANDPAYMENTTERMS4.1ThepricesandpaymenttermsapplicabletothisAgreementarespecifiedinAttachment1,Products,PricingandTerms.Suchtermsshallinclude:(a)theamountsduefortheBusinessCards,BusinessPassportProduct,andanyotherproducts,servicesandfees;(b)thetimingofpayments,and(c)theacceptablemethodofpayment.EachordersubmittedbytheBusinessAccountforORCABusinessCardsand/oranyORCAProductswillbesubjecttotheprovisionsofthisAgreement.4.2TheBusinessAccount’spurchaseofanyBusinessChoiceProductsviatheBusinessAccountWebsitewillbeatthepricesandtermsineffectatthetimeoforder.TheBusinessAccountisresponsibleforreviewingthepricesineffectbeforesubmittingeachorderandshallbedeemedtohaveagreedtothethen-applicablepricesbysubmittingtheorder.4.3PaymentinfullisdueasspecifiedinAttachment1.4.4Ifforanyreasonpaymentinfullisnotreceivedbythedatedue,ifapaymentisnothonoredduetonon-sufficientfunds(NSF)orifforanyreasonapaymentisnegatedorreversed,theLeadAgencywillnotifytheBusinessAccountofthepaymentproblemand,iffullandclearpaymentisnotreceivedwithinten(10)calendardaysofsuchnotification,theLeadAgencymay:4.4.1refusetoprocessnewordersforORCABusinessCardsandblocktheloadingofnewORCAProductsbyorfortheBusinessAccount;4.4.2assessanylatepayment,NSFandcollectionfeestothemaximumamountpermittedbylaw;4.4.3initiateaCardBlockorProductBlockontheBusinessCardsissuedtotheBusinessAccount,renderingthemineffectiveforusebytheCardholders,untilsuchtimeastheBusinessAccountpaysthefullamountdue,includinganylatepayment,NSFandfees,inamanneracceptabletotheLeadAgency;and4.4.4suspendorterminateaccessrightstotheBusinessAccount’ssecuredareaofthewebsite.4.5InadditiontoanyotherobligationsitmayhaveunderthisAgreementandatlaw,theBusinessAccountagreestopaytotheLeadAgencyanyreasonablecollectionfeesincurredincollectingamountsduefromtheBusinessAccount.5.0PURCHASE,OWNERSHIP,DISTRIBUTIONANDREPLACEMENTOFORCABUSINESSCARDS5.1OrderingORCABusinessCards.TheBusinessAccountshallorderORCABusinessCardsviatheORCABusinessAccountsWebsite,inaccordancewiththedirectionsprovidedonthatwebsite,andshallmakepaymentasprovidedinAttachment1,Products,PricingandTerms.Ifadditionalcardsarerequired,theBusinessAccountshallberequiredtopayboththestandardcardfeeandthemonthlyrateforloadingthePassportProductonsuchadditionalcardsfortheremainingmonthsofthisAgreement,asspecifiedinAttachment1.5.2ReceiptandOwnershipofORCABusinessCards.UponactualorconstructivereceiptoftheORCABusinessCardsithasordered,theBusinessAccountshallbecometheowneroftheORCABusinessCards.TheBusinessAccountshallbedeemedtohaveconstructivelyreceivedallorderedORCABusinessCardsunlessitnotifiestheLeadAgencyofanynon-deliveryorincorrectdeliverywithinthirty(30)daysaftertheorderwasplaced.IftheBusinessAccountnotifiestheLeadAgencythatithasnotreceivedtheorderedcards,theLeadAgencywillshipareplacementorder.IftheBusinessAccountsubsequentlyreceivesthecardsreportedasmissing,theBusinessAccountisresponsibleforreturningthemtotheLeadAgency.5.3StorageandRiskofLoss.TheBusinessAccountisresponsibleforthestorage,distributionanduseoftheORCABusinessCardsissuedtoit.TheBusinessAccountbearsthesoleriskofanyloss,damage,theftorunauthorizeduseofoneofitscards,whethersuchcardisheldinitsORCAPassportAgreementPage3of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 79 of 111
inventoryorhasbeendistributedforuse.TheBusinessAccountisresponsibleforthecostofanyuseofitsBusinessCardsuntiltheeffectivedateofaCardBlockthatmaybeinitiatedasprovidedbelow.5.4DistanceBasedTransitFare.TheBusinessAccountisresponsibleforcommunicatingtoCardholdersthat“distancebasedfares”arechargedonsomesystemssuchas:Linklightrail,andSoundercommuterrailsystems.Ondistancebasedfaremodes,whentheCardholder“tapson,”theORCAsystemwillrecordthetriptothelaststopontheline.WhentheCardholder“tapsoff”attheendoftheride,ORCAwillrecordtheactualride.TheBusinessAccountthenwillbechargedthecorrectfarefortheactualridetaken.IftheCardholdertailsto“tapoff”,thenORCAwillrecordaridetotheendoftheline.Theresultofnot“tappingoff”isthattheBusinessAccountwillbechargedthelargestfarefortherideevenifashorterridewastaken.TheBusinessAccountmayprovideCardholderRulesofUsetotheCardholderasreferencedinAttachment4,orprovidethisinformationusingothermethodssuchasanemailorflyer.5.5DistributionofORCABusinessCards.TheBusinessAccountisresponsiblefordistributingitsBusinessCardsforusebyitsEligibleBusinessCardholders.TheBusinessAccountremainstheownerofallBusinessCardsitdistributesbutacardholdermayalsopurchaseandloadindividualORCAproductsonaBusinessCardandindividuallyregisterthecard.ToenableCardholderstoregisterBusinessCardsasprovidedinSection6below,theBusinessAccountmaynotregister,orallowanyoneotherthantheCardholdertoregister,theBusinessCardsthatareissuedunderthisAgreement.TheBusinessAccountshallrequire,asaconditionofreceivingaBusinessCard,thattheCardholdersignthewrittenCardholderRulesofUseincorporatedinthisAgreementasAttachment4,ORCABusinessCardholderRulesofUse.TheBusinessAccountunderstandsandagreesthatitissolelyresponsibleforimplementationandenforcementoftheCardholderRulesofUse.5.6Proofofpayment.TheBusinessAccountisresponsiblefornotifyingCardholdersthatproofofpaymentmustbemadebytappingtheORCACardonthecardreaderinthemannerrequiredbyeachAgency;otherwise,theCardholdermaybesubjecttoafineiftheORCACardisnottapped,andtheCardholderwillbepersonallyresponsibleforanyfinesthatmaybeimposed.5.7BusinessAccountAccesstoPersonallyIdentifyingInformation.IfanindividualCardholderoptstoregisteroneoftheBusinessCardsissuedtotheBusinessAccount,anypersonallyidentifyinginformationprovidedtotheORCASystem(e.g.name,address,telephonenumber,andcreditcardnumber)willnotbeaccessiblebytheBusinessAccount.IftheBusinessAccountcollectsanypersonallyidentifyinginformationaboutindividualstowhomithasdistributedBusinessCards,theBusinessAccountissolelyresponsibleforitscollection,use,storageanddisclosureofsuchinformation.5.8CardBlocks.IntheeventaBusinessCardisdeterminedtobelostorstolenorifaCardholderisdeterminedbytheBusinessAccounttobenolongereligibletousethecard,theBusinessAccountmayinitiateaCardBlockviatheBusinessAccountWebsitetoinvalidatethesubjectBusinessCard.TheLeadAgencymayalsoinitiateaCardBlockoraProductBlockastoanyoftheBusinessAccount’sBusinessCardsattherequestoftheBusinessAccount,oratthesolediscretionoftheLeadAgencyinaccordancewithSection4.4,orifitissuspectedthatacardhasbeenaltered,duplicated,counterfeited,stolenorusedbyanineligibleCardholder.Onceinitiated,aCardBlockmustbeprocessedintheORCAsystemanddownloadedtoallreaderdevicesthroughouttheregion.Untilthatoccurs,thereisthepotentialthattheBusinessPassportProductandanyE-pursevalueorotherORCAProductsonthesubjectcardwillcontinuetobeused.TheBusinessAccount,nottheAgencies,remainsresponsibleforalltransactions,andanylossorcostsarisingtherefrom,forforty-eight(48)hoursaftertheCardBlockwasinitiated.5.9RestorationofValueAfterCardBlock.FollowingaCardBlock,theBusinessAccountmayrequesttheLeadAgencytorestorevalueonareplacementoftheblockedBusinessCard.AnEpurseonablockedcardwillberestoredonthereplacementcardinapproximatelyten(10)calendardaysafterthereplacementcardisissued.TheE-purseamountthatremainedontheORCAPassportAgreementPage4of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 80 of 111
lostorstolencard,forty-eight(48)hoursaftertheCardBlockwasinitiatedintheORCAsystem,willberestoredtothereplacementcardviaaremoterevaluefunction.AnE-purseonablockedcardwillberestoredonthereplacementcardontheeighthdayalterthecardhasbeenissued.ThecardmustthenbetappedtoactivatetheE-pursevalue.5.10CardReplacementTheBusinessAccountisresponsiblefororderingandpayingforanynewcardsneededtoreplaceBusinessCardsthatforanyreasonceasetobeavailableorsuitableforusebytheCardholdersundertheprogramoftheBusinessAccount,includingbutnotlimitedto,iftheunavailabilityorunsuitabilityiscausedbydamage,abuse,loss,theft,CardBlock,andendofusefullife.Provided,however,andnotwithstandingtheexclusionofwarrantiesinSection14,ifaBusinessCardmalfunctionswithintwelve(12)monthsalteritwasdeliveredtotheBusinessAccount,itshallbereplacedbytheLeadAgencywithoutadditionalchargetotheBusinessAccountifthemalfunctionwascausedbyadefectindesign,materialorworkmanshipandwasnotcausedbymisuse,anintentionalact,negligenceordamage,reasonablewearandtearexcepted.TheBusinessAccountunderstandsandagreesthattoavoidthedisruptionandinconveniencecausedbysporadicfailuresasitscardsareused,itmustplanforreplacementofitsBusinessCardsonaregularbasis.AsaconditionofcontinuingundertheBusinessPassportprogram,theBusinessAccountagreesthat:(a)itwillretireallofitsORCABusinessCardsatsometimewithinfouryearsaltertheyareissuedbytheLeadAgencytotheBusinessAccount;and(b)purchasereplacementBusinessCardsatthethen-applicablerate.6.0CARDHOLDERUSEOFORCABUSINESSCARDSCardholderPrivileges.TheBusinessAccountunderstandsandagreesthat,althoughitremainstheownerofORCABusinessCardsafterdistribution,theCardholderhasthefollowingprivilegesinconnectionwiththeuseofanORCABusinessCard.6.1TheCardholdermaypresentanORCABusinessCard,loadedwithavalid,applicableBusinessPassportorBusinessChoiceProduct,toanORCAfaretransactionprocessorasproofofpaymentofalloraportionofarequiredfareonaregulartransportationserviceoperatedbyoneormoreoftheAgencies.(Provided,however,anORCAProductthatisnotsufficienttofullypayafarewillnotbeacceptedaspartialpaymentbytheWashingtonStateFerries.)Inallcases,aCardholderwillberequiredtomakeotherpaymenttotheextentafareisnotcoveredbyanORCAProduct.6.2TheCardholdermayindividuallypurchaseORCAProductsandloadthemontheBusinessCardinadditiontoanyORCAProductloadedbytheBusinessAccount.IndividualORCAProductsmaybeusedtopayalloraportionofarequiredfareonatransportationservicenotcoveredbyaBusinessPassportProductorBusinessChoiceProduct.(Provided,however,anORCAProductthatisnotsufficienttofullypayafarewillnotbeacceptedaspartialpaymentbytheWashingtonStateFerries.)Inallcases,aCardholderwillberequiredtomakeotherpaymenttotheextentafareisnotcoveredbyanORCAProduct.6.3TheCardholdermayregisterhis/hernameandothercontactinformationwiththeORCASystemandlinksuchpersonalinformationtotheserialnumberoftheBusinessCardprovidedtohim/her.SuchregistrationdoesnotgivetheCardholderanyownershiprightsinthecardbutdoesgivetheCardholdertherighttoaccesstheORCACardholderWebsitetoviewthecard’stransactionhistoryandcurrentstoredvalue,tomodifytravelzonepreferences,andtoaddretailproducts.7.0NORETURNSORREFUNDSExceptasotherwiseprovidedhereinorinSection13.2,theBusinessAccountunderstandsandagreesthatitspurchasesofBusinessCards,andBusinessPassportProductsandBusinessChoiceProductspurchasedforsuchcards,arefinalanditisnotentitledtoanyrefunds.Provided,however,theBusinessAccountmayrequestarefundoftheE-pursevalueremainingonaBusinessCardifthecardissurrenderedbytheBusinessAccounttotheLeadAgency.UponsurrenderofthesubjectBusinessCard,theLeadAgencyshallinitiateaCardBlockandtherefundprocessedapproximatelyten(10)calendardaysaltertheCardBlockwasinitiated.TheE-purseamountrefundedwillbethatwhichremainedonthesurrenderedcardforty-eight(48)hoursaltertheCardBlockwasinitiatedintheORCAsystem.Aprocessingfeeoftendollars($10)shallbepayablebytheBusinessAccounttotheLeadAgencyforeachsuchE-purserefundthatisprocessed,regardlessofe-pursevaluerefunded.TheBusinessAccount,notORCAPassportAgreementPage5of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 81 of 111
theLeadAgency,isresponsiblefortherefundingofsuchE-pursevalue,ifany,totheindividualCardholdertowhomtheBusinessCardhadbeendistributed.8.0BUSINESSACCOUNTWEBSITE8.1TheBusinessAccountWebsiteistheprimarymeansbywhichtheBusinessAccountshallpurchaseORCABusinessCards,BusinessPassportandBusinessChoiceProducts,manageitsBusinessCardsandobtaininformationabouttheuseofsaidcards.AsaconditionofparticipationintheBusinessPassportprogram,theBusinessAccountagreesthatitwillusetheBusinessAccountWebsitewhenitisavailableandthateachaccessanduseofsaidwebsiteshallbesubjecttotheTermsofUseandPrivacyStatementthatareineffectandpostedontheBusinessAccountWebsiteatthetimeofsuchaccessanduse.8.2TheBusinessAccountunderstandsandagreesthatuninterruptedaccesstoanduseoftheBusinessAccountWebsiteisnotguaranteedandagreesthatitwillcontactitsrepresentativeattheLeadAgencybyemailortelephoneifthewebsiteisnotavailable.8.3AtthetimetheBusinessAccountentersintotheORCAprogram,theLeadAgencywillprovideasinglepasswordtotheBusinessAccount’sPrimaryContact,asspecifiedinAttachment2,DesignatedRepresentatives,toenableuseraccesstotheBusinessAccount’ssecuredareaoftheBusinessAccountWebsite.TheBusinessAccountisrequiredtochangethetemporarypasswordtooneofitsowncreation.TheBusinessAccountshallbesolelyresponsibleforthenumberandidentityofthoseemployeeswithwhomtheBusinessAccount’spasswordisshared.TheBusinessAccountisalsosolelyresponsibleforcomplyingwiththesecuritystandardsspecifiedinAttachment5,SecurityStandards,whichisincorporatedinthisAgreementbythisreference.9.0INFORMATIONPROVIDEDBYTHEAGENCIESANDTHEORCASYSTEM9.1TheBusinessAccountunderstandsandagreesthatthedata,reportsoranyinformationprovidedtoitviatheBusinessAccountWebsiteorotherwise,isandremainsthesolepropertyoftheAgenciesandnothingshallbeconstruedasatransferorgrantofanycopyrightorotherpropertyinterestinsuchdata,reportsorinformation.TheAgenciesherebygranttotheBusinessAccountanon-exclusivelicensetouseanydata,reportsorinformationprovidedbytheAgencies,viatheBusinessAccountWebsiteorotherwise,foranylawfulpurposerelatedtotheadministrationofthetransportationbenefitsprogramoftheBusinessAccount.9.2TheORCASystemwillrecorddataeachtimeanORCABusinessCardispresentedtoanORCAdeviceforfarepaymentandtoloadaproduct.Suchtransactiondataincludes,butisnotlimitedto,thedate,time,andlocation(orroute)ofthetransaction.TheBusinessAccountmayroutinelyaccesssuchtransactiondatarelatedtoitsBusinessCardstotheextentprovidedviatheBusinessAccountWebsite.SaidwebsiteanditsreportsdonotprovidetheBusinessAccountBusinessCardtransactiondatalinkedtocardserialnumbers.Forthepurposeofpreventingfraud,thePrimaryContactPersonoftheBusinessAccountmaysubmitawrittenrequesttotheLeadAgencyfortransactiondatarelatedtoaspecificcardnumberorforacardnumberlinkedtoaspecifictransaction.Thewrittenrequestshallincludethefollowing:9.2.1Cardnumberorthedate,timeandotherknowndetailsaboutthespecifictransactionforwhichacardserialnumberisbeingrequested;9.2.2Astatementastowhytheinformationisgermanetothepreventionoffraud;and9.2.3ThesignatureofthePrimaryContactPerson.IftheLeadAgencydeterminesthatthesubjecttransaction(s)islinkedtoaBusinessCardissuedtotheBusinessAccount,theLeadAgencywillprovidetheBusinessAccountwiththecardserialnumberlinkedtotherequestedtransaction(s).TheBusinessAccountagreesthatitwillusesuchcardserialnumberinformationonlyforpurposesofenforcingitsRulesofUseorotherlawfulbusinesspurposes.TheBusinessAccountmustmaintainitsownrecordsifitwishestoidentifythecardserialnumberissuedtoanindividual.ORCAPassportAgreementPage6of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 82 of 111
10.0PUBLICRECORDSTheBusinessAccountunderstandsandagreesthatallrecordsrelatedtoitsparticipationintheORCASystemarepublicrecordsundertheWashingtonPublicRecordsAct(Chapter42.56RCW)(‘Act”),includingbutnotlimitedto:(a)thisAgreementandthesalesactivityhereunder;(b)theorders,communications,andanyotherinformationprovidedbytheBusinessAccounttotheLeadAgency,theotherAgenciesortheORCASystem,whetherprovidedviathiswebsiteorotherwiseandwhetherprovidedinhardcopyorelectronicform;(c)anycommunications,responses,requests,reportsorinformationofanykindprovidedtotheBusinessAccountfromtheLeadAgency,theotherAgenciesortheORCASystem;and(d)alldata,reportsandinformationofanykindrelatedtotheloadingofproductson,andtheuseof,theBusinessCardsissuedtotheBusinessAccount.Aspublicrecords,theserecordswillbemadeavailableforpublicinspectionandcopyinguponrequest,unlesstheLeadAgencydeterminestheyareexemptfromdisclosure.11.0INDIVIDUALUSEOFBUSINESSCARDAFTERLEAVINGABUSINESSACCOUNTTheBusinessAccountisencouragedtocollectBusinessCardsfromCardholderswhoarenolongereligiblefortheBusinessAccount’stransportationbenefitsprogram.Inanycase,theBusinessAccountissolelyresponsibleforinitiatingaCardBlockorProductBlockinaccordancewiththisAgreementtopreventanycontinueduseof,andfinancialliabilityfor,acardthathadbeendistributedtoapersonwhoisnolongereligible.12.0ORCASERVICESSUBJECTTOCHANGETheAgenciesseektocontinuallyimproveandenhancetheORCAServices.Withthousandsofemployers,schools,andotherentitiesenteringintobusinessaccountagreementsatvaryingdatesintheyear,theAgenciesareunabletoguaranteetoeachbusinessaccountthattheORCAServiceswillnotchangeduringthetermofitsagreement.TheBusinessAccountunderstandsandagreesthatoneormoreORCAServicesmaybechanged,suspendedorterminatedfromtimetotimewithoutpriornoticeto,oragreementby,theBusinessAccount,includingbutnotlimitedtochangesinthelook,feel,contentandfunctionsoftheBusinessAccountWebsite.litheBusinessAccountisdissatisfiedwithachangeintheORCAServices,however,itmayterminatethisAgreementforitsconvenienceinaccordancewiththeprovisionsofSection13.2.13.0TERMINATION13.1TheLeadAgencymayatanytimeterminatethisAgreementiftheBusinessAccountfailstomaketimelyandeffectivepaymentofallamountsdue,orotherwisemateriallybreachestheAgreement,oractsinmannerindicatingthatitintendstonotcomply,orisunabletocomply,withtheAgreement.Toeffectsuchaterminationforcause,theLeadAgencyshallsendemailnoticetothelastknownemailaddressforthelastknownprimarycontactpersonoftheBusinessAccountdescribingthemannerinwhichtheBusinessAccountisindefaultandtheeffectivedateoftermination.Ifthebasisforterminationisafailuretoperformthatcanbecured,theterminationshallnottakeeffectsolongastheBusinessAccountcuresthedefaultwithinten(10)calendardaysofthesendingoftheemailnotice.Upontheeffectivedateofsuchtermination,theLeadAgencymayimmediatelyterminatethewebsiteaccessprivilegesoftheBusinessAccount,blocktheBusinessCardsissuedtotheBusinessAccountanddeclinetoacceptandfulfillanypendingornewordersfromtheBusinessAccount.Intheeventofsuchaterminationforcause,theBusinessAccountshallnotbeentitledtoanyrefundofanyamountspaid.13.2EithertheBusinessAccountortheLeadAgencymayterminatetheAgreementwithoutcauseandforitsownconveniencebysendingtheotherpartywrittenoremailnoticeatleastthirty(30)daysinadvanceoftheeffectivedateofthetermination.UponreceiptofanoticeofterminationforconveniencefromtheBusinessAccount,theLeadAgencymay,initssolediscretion,waivetheadvancenoticeperiodandimmediatelyterminatethewebsiteaccessprivilegesoftheBusinessAccount,initiateaCardBlockontheBusinessCardsissuedtotheBusinessAccount,anddeclinetoacceptandfulfillanypendingornewordersfromtheBusinessAccount.Intheeventofsuchaterminationforconvenienceandnotcause,theamountsdueunderthisAgreementshallbecalculatedbytheLeadAgency.(TheamountsduefortheORCAPassportProductandanyoptionalproductslistedinAttachment1shallbetheannualamountsdueproratedforthenumberofmonthsduringwhichthePassportProductandoptionalproductswereORCAPassportAgreementPage7of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 83 of 111
validforatleastoneday.)IftheBusinessAccounthasnotpaidinfullalloftheamountsdueunderthisAgreementasoftheterminationdate,theBusinessAccountshallimmediatelypaytheremainingamountdue.IftheBusinessAccounthaspaidmorethanalloftheamountsdueunderthisAgreementasoftheterminationdate,theBusinessAccountshallbeentitledtoarefundoftheexcessithaspaid.13.3NotwithstandinganyterminationoftheAgreement,theBusinessAccountshallremainliabletosatisfyandcomplywithallofitsobligationsunderthisAgreementandatlawwithregardto,orarisingoutof,anyorderssubmittedoranyofitsactsoromissionsoccurringpriortotheeffectivedateofthetermination,includingbutnotlimitedtopayingallamountsdueorincurredpriortotheeffectivedateoftheterminationandanyfees,charges,collectioncostsorothercostsarisingfromafailuretomaketimelyandeffectivepayment.14.0EXCLUSIONOFWARRANTIES14.1ALLORCASERVICESPROVIDEDAREPROVIDEDONAN“ASIS”AND“ASAVAILABLE”BASIS.ANYUSEOFTHEORCASERVICESISATTHEBUSINESSACCOUNT’SSOLEDISCRETIONANDRISK.14.2BYWAYOFEXAMPLE,ANDNOTLIMITATION,THELEADAGENCYANDEACHOFTHEOTHERAGENCIESSPECIFICALLYDONOTREPRESENTANDWARRANTTHAT:A.THEBUSINESSACCOUNT’SUSEOFTHEORCASERVICESWILLBEUNINTERRUPTED,TIMELY,FREEFROMERRORANDOTHERWISEMEETINGITSREQUIREMENTS;B.ANYINFORMATIONOBTAINEDBYTHEBUSINESSACCOUNTASARESULTOFUSINGTHEORCASERVICESWILLBEACCURATEANDRELIABLE;ANDC.ANYUSEOFTHEORCAWEBSITES,INCLUDINGBUTNOTLIMITEDTOTHECONTENTORMATERIALDOWNLOADEDFROMSAIDWEBSITES,WILLBEFREEOFDEFECTS,VIRUSES,MALWARE,HACKSORPOTENTIALLYHARMFULINTRUSIONS.14.3TOTHEEXTENTPERMITTEDBYLAW,THELEADAGENCYANDEACHOFTHEOTHERAGENCIESDISCLAIMSALLWARRANTIESOFANYKIND,EXPRESSORIMPLIED,INCLUDINGBUTNOTLIMITEDTO:ANYIMPLIEDWARRANTIESOFMERCHANTABILITYORFITNESSFORAPARTICULARPURPOSE;ANYWARRANTIESOFQUIETENJOYMENTORNON-INFRINGEMENT;ANDANYWARRANTIESCREATEDBYTRADEUSAGE,COURSEOFDEALING,ORCOURSEOFPERFORMANCE.14.4NOADVICEORINFORMATION,WHETHERORALORWRITTEN,OBTAINEDFROMTHEAGENCIESORTHEORCASYSTEMSHALLREVISEORCREATEANYWARRANTY.15.0NOTICES15.1AnynoticerequiredtobegivenunderthetermsofthisAgreementshallbedirectedeitherbyemailorregularmailtotheParties’DesignatedRepresentatives,asspecifiedinAttachment2,ortothelastpersonandaddressprovidedbyaPartyinaccordancewithSection15.2.15.2EachPartyshallimmediatelynotifytheotherPartiesofanychangestoitsDesignatedRepresentativescontactinformation.TheBusinessAccountshallalsoimmediatelynotifytheLeadAgencyofanychangesinanyotherinformationprovidedinitsapplication.16.0FORCEMAJEURETheAgenciesandeachofthemshallberelievedofanyobligationsunderthisAgreementtotheextenttheyarerenderedunabletoperform,orcomplywithsuchobligationsasadirectorindirectresultofaforcemajeureevent,oranyothercircumstancenotwithinsuchparty’scontrol,including,butnotlimitedto,actsofnature,actsofcivilormilitaryauthorities,terrorism,fireorwaterdamage,accidents,ORCAPassportAgreementPage8of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 84 of 111
labordisputesoractions,shutdownsforpurposeofemergencyrepairs,orindustrial,civilorpublicdisturbances.17.0APPLICATIONOFAGENCYFARESANDOTHERPOLICIESThepurchase,distributionanduseofBusinessCardsandORCAProductsbytheBusinessAccountanditsCardholders,andaccesstoanduseoftheORCAwebsites,shallbesubjecttoallapplicablefederal,stateandlocallaw,regulations,ordinances,codesandpolicies,includingbutnotlimitedtotheORCATermsofUseandPrivacyStatement(postedontheORCAwebsitesandavailableinprintedformuponrequesttotheLeadAgency),andtheAgencies’respectivefares,transferrules,codesofconductandotheroperatingpoliciesandprocedures.18.0PROHIBITEDDISCRIMINATIONTheBusinessAccountshallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientation,age,orpresenceofanysensory,mental,orphysicalhandicapintheadministrationofitstransportationbenefitsprogram,theprovisionofORCABusinessCardsandORCAProducts,ortheperformanceofanyactsunderthisAgreement.TheBusinessAccountshallcomplyfullywithallapplicablefederal,stateandlocallaws,ordinances,executiveordersandregulationswhichprohibitsuchdiscrimination.19.0COMPLIANCEWITHAPPLICABLELAWTheBusinessAccountshallbesolelyresponsibleforcompliancewithallapplicablefederal,stateandlocallaws,regulations,resolutionsandordinances,including,butnotlimitedto,anyprovisionsrelatingtotheBusinessAccount’sprovisionofcompensation,benefitsorservicestoemployeesorothers(e.g.including,butnotlimitedto,transportationfringebenefits)andanyreporting,taxwithholding,orotherobligationsrelatedthereto.TheBusinessAccountexpresslyacknowledgesandagreesthatithasnotreliedonanyrepresentationsorstatementsbytheAgenciesandwillnotrelyonthemtoprovideanylegal,accounting,taxorotheradvicewithregardtotheBusinessAccount’sprovisionofcompensation,benefitsorservicestoemployeesorothers(e.g.including,butnotlimitedto,transportationfringebenefits)andanyreporting,withholdingorotherobligationsrelatedthereto.20.0LEGALRELATIONS20.1NoPartnership,AgencyorEmploymentRelationshipFormed.TheBusinessAccountandtheAgenciesareindependentpartiesandnothinginthisAgreementshallbeconstruedascreatinganyjointventure,partnership,agencyoremploymentrelationshipbetweenandamongthemortheirrespectiveemployees.Withoutlimitingtheforegoing,theBusinessAccountunderstandsandagreesthatnoneofitsemployeesoragentsshallbedeemedemployeesoragent,foranypurpose,ofanyoftheAgenciesandtheBusinessAccountissolelyresponsiblefortheactsofitsagentsandemployeesandtheircompensation,wages,withholdingsandbenefits.20.2LIMITATIONONLIABILITYA.THELEADAGENCYANDEACHOFTHEOTHERAGENCIESSHALLNOTBELIABLEFOR,ANDTHEBUSINESSACCOUNTHOLDSEACHAGENCYHARMLESSFROM,ANYLOSSORDAMAGEARISINGOUTOFORRELATEDTO:1.ANYRELIANCEPLACEDBYTHEBUSINESSACCOUNTONTHECOMPLETENESS,ACCURACYOREXISTENCEOFANYINFORMATIONPROVIDEDTOTHEBUSINESSACCOUNTBYORTHROUGHTHEORCASERVICES;2.ANYCHANGESTOTHEORCASERVICESORTHETEMPORARYORPERMANENTCESSATIONOFANYSUCHSERVICES(ORFEATURESWITHINASERVICE);3.THEDELETIONOF,CORRUPTIONOF,ORFAILURETOSTORE,ANYINFORMATIONMADEAVAILABLETOTHEBUSINESSACCOUNT,ORGENERATEDBYTHEUSEOFTHEORCASERVICESUNDERTHISORCAPassportAgreementPage9of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 85 of 111
AGREEMENTINCLUDING,BUTNOTLIMITEDTO,THEUSEOFTHEORCABUSINESSCARDSISSUEDUNDERTHISAGREEMENT;4.THEBUSINESSACCOUNT’SFAILURETOPROVIDETHELEADAGENCYWITHACCURATEACCOUNTINFORMATION;AND5.THEBUSINESSACCOUNT’SFAILURETOKEEPINFORMATIONSECUREANDCONFIDENTIAL.B.THELEADAGENCYANDEACHOFTHEOTHERAGENCIESSHALLNOTBELIABLEFOR,ANDTHEBUSINESSACCOUNTHOLDSEACHAGENCYHARMLESSFROM,ANYINDIRECT,INCIDENTAL,SPECIAL,CONSEQUENTIAL,OREXEMPLARYDAMAGESINCURREDBYTHEBUSINESSACCOUNTUNDERANYTHEORYOFLIAIBILITY,INCLUDINGBUTNOTLIMITEDTOLOSSOFUSE,LOSSOFTIME,LOSSOFPROFITS,LOSSOFPRIVACY,LOSSOFDATA,LOSSOFGOODWILLORBUSINESSREPUTATION,WHENSUCHDAMAGESARISEOUTOF,ORARERELATEDTO,THISAGREEMENTORTHEORCASERVICES,WHETHERORNOTONEORMOREAGENCIESHASBEENADVISEDOF,ORSHOULDHAVEBEENAWAREOF,THEPOSSIBILITYOFANYSUCHDAMAGESARISING.C.TOTHEEXTENTONEORMOREOFTHEAGENCIESINCURSANYLIABILITYFORABREACHOFTHISAGREEMENT,ORANYDUTYRELATEDTOTHEORCASERVICES,ANDSUCHLIABILITYTHATISNOTEXCLUDEDUNDERTHETERMSOFTHISAGREEMENT,THEEXCLUSIVE,AGGREGATEREMEDYAGAINSTTHELEADAGENCYANDEACHOTHERAGENCYWILLBE,ATTHEOPTIONOFTHEAPPLICABLEAGENCIES:(A)THECORRECTION,SUBSTITUTIONORREPLACEMENTOFALLORPARTOFTHEORCASERVICESGIVINGRISETOTHEBREACH,OR(B)AREFUNDOFTHEAMOUNTPAIDBYTHEBUSINESSACCOUNTFORTHEORCASERVICECAUSINGTHEDAMAGE,THEAMOUNTOFWHICHWILLNOTEXCEEDTHEDAMAGES(OTHERTHANTHOSEEXCLUDEDABOVE)ACTUALLYINCURREDBYTHEBUSINESSACCOUNTINREASONABLERELIANCE.Thedamageexclusionsandlimitationsonliabilityintheagreementshallapplyevenifanyremedyfailsforitsessentialpurpose.20.3NoWaiver.TheBusinessAccountagreesthatiftheLeadAgencydoesnotexerciseorenforceanylegalrightorremedywhichiscontainedintheAgreementorunderapplicablelaw,thiswillnotbetakentobedeemedtobeawaiverormodificationoftheLeadAgency’srightsandremedies,andthatthoserightsorremedieswillstillbeavailabletotheLeadAgency.20.4GoverningLawandForum.ThisAgreementandallprovisionshereofshallbeinterpretedandenforcedinaccordancewith,andgovernedby,theapplicablelawoftheStateofWashingtonandoftheUnitedStatesofAmericawithoutregardtoitsconflictoflawsprovisions.TheexclusivejurisdictionandvenueforconductinganylegalactionsarisingunderthisAgreementshallresideineithertheFederalDistrictCourtortheStateofWashingtonSuperiorCourt,asapplicable,thatislocatedinthecountyinwhichtheLeadAgency’sprimaryadministrativeofficeislocated.TheBusinessAccountherebyconsentstopersonaljurisdictionandvenueinsaidcourtsandwaivesanyrightwhichitmighthavetoconductlegalactionsinvolvingtheAgenciesinotherforums.20.5Attorneys’FeesandCosts.IntheeventoflitigationbetweenthepartiesrelatedtothisAgreement,theCourtisauthorizedtoawardthesubstantiallyprevailingpartyitscosts,feesandexpensesincludingreasonableattorneyfeestotheextentauthorizedbytheCourtandpermittedbyapplicablelaw.20.6Survival.Sections4,5,9,14and20shallsurviveandremaineffectivenotwithstandinganyterminationofthisAgreement.20.7UseofORCAnameandlogos.TheBusinessAccountunderstandsandagreesthatthe“ORCA”nameandlogosaretrademarkedandthatitwillnotcopyorusethemandanyothertradenames,trademarks,servicemarks,logos,domainnames,andotherdistinctivefeaturesorintellectualpropertyoftheAgencieswithoutwrittenpermission.TheAgenciesunderstandandORCAPassportAgreementPage10of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 86 of 111
agreetheBusinessAccountnameandlogomaybetrademarkedandthatitwillnotcopyorusethemandanyothertradenames,trademarks,servicemarks,logos,domainnames,andotherdistinctivefeaturesorintellectualpropertyoftheBusinessAccountwithoutwrittenpermission.21.0SUCCESSORSANDASSIGNSThisAgreementandallterms,provisions,conditionsandcovenantshereofshallbebindinguponthepartieshereto,andtheirrespectivesuccessorsandassigns;provided,however,noPartymayassignordelegatethedutiesperformedunderthisAgreementwithoutthewrittenagreementbytheLeadAgency,theBusinessAccountandtheassignee.22.0ENTIREAGREEMENTANDWRITTENAMENDMENTSThisAgreementconstitutestheentireagreementbetweentheBusinessAccountandtheLeadAgency,onbehalfofallAgencies,relatedtotheBusinessAccount’suseofandaccesstoORCAServices(butexcludinganyserviceswhichLeadAgencymayprovideunderaseparatewrittenagreement),andcompletelyreplacesandsupersedesanypriororalorwrittenrepresentationsoragreementsinrelationtofaremediaconsignmentandsalesortoORCAServices.Nooralagreementsormodificationswillbebindingonthepartiesandanychangesshallbeeffectiveonlyuponawrittenamendmentbeingsignedbytheparties.23.0SEVERABILITYIntheeventanyprovisionofthisAgreementisdeterminedbyacourtofcompetentjurisdictiontobeunenforceableorinvalid,thenthemeaningofthatprovisionshallbeconstrued,totheextentfeasible,torendertheprovisionenforceable,andifnofeasibleinterpretationwouldsavesuchprovision,itshallbeseveredfromtheremainderoftheAgreementwhichshallremaininfullforceandeffectunlesstheprovisionsthatareinvalidandunenforceablesubstantiallyimpairthevalueoftheentireAgreementtoanyparty.24.0AUTHORITYTOEXECUTEEachpartytothisAgreementrepresentsandwarrantsthat:(i)ithasthelegalpowerandauthoritytoexecuteandperformthisAgreementandtogranttherightsandassumeitsobligationsherein;and(ii)theperson(s)executingthisAgreementbelowontheparty’sbehalfis/aredulyauthorizedtodoso,andthatthesignaturesofsuchperson(s)is/arelegallysufficienttobindthepartyhereunder.25.0COUNTERPARTSThisAgreementmaybeexecutedintwo(2)counterparts,eachoneofwhichshaltberegardedforallpurposesasoneoriginal.INWITNESSWHEREOF,thepartieshereto,bytheirdulyauthorizedrepresentatives,haveexecutedthisAgreementasoftheEffectiveDate.BUSINESSACCOUNTLEADTRANSPORTATIONAGENCYBY:________________________________BY:________________________________DenisLawCarolA.Merrillritle:Mayorritle:CustomerServiceSupervisorCustomerCommunicationsandServicesBusinessAccount:CityofRentongency:KingCountyMetroTransitDate:___________________________________Date:___________________________________ORCAPassportAgreementPage11of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 87 of 111
AT[ACHMENT1PRODUCTS,PRICINGANDTERMS—BUSINESSPASSPORTFLATRATEBusinessAccount:CityofRentonBusinessAccountFederalTaxID#:91-6001271ORCABusinessID#:2480AgreementType:Passport-RenewalProgramTerm:March1,2015-February29,2016BusinessPassnortFlatRateProducts•AccesstoregularbusservicesonCommunityTransit,EverettTransit,KitsapTransit,MetroTransit,PierceTransit,andSoundTransit.•AccesstoregularserviceonSoundTransitLinklightrail.•AccesstoregularserviceonSoundTransitSoundercommuterrail(includingRailPluspartnershipwithAmtrakCascades).•AccesstoregularserviceonSeattleStreetcar.•AccesstoregularserviceonKingCountyWaterTaxi.(VashonandWestSeattleroutes)•AccesstoregularserviceonKitsapTransitFootFerry.(PortOrchardandAnnapolisroutes)•100%vanpoolfaresubsidyonCommunityTransit,KitsapTransit,MetroTransit,andPierceTransitvanpoolvans.•100%vansharefaresubsidyonCommunityTransit,KitsapTransit,MetroTransitandPierceTransitvansharevans.•Emergencyguaranteedridehomeservice.(Uptoeightridesperemployee.)(SeeAttachment6.)..AnnualRatePassportZoneandWorksiteLocationEmployeesperEmployeeCostKingCountySuburbs200$498.78$99,756.001055S.GradyWayRenton98057NewCard(s)0jXI$5.00$-0-Total200$99,756.00BusinessPassportFlatRatePaymentTerms•Net60daysfromstartofprogramterm•Byinvoice—donotsendwithcontractAdditionalInformationAdditionalCardOrdersMonthlyRateperadditionalemployee=$0.00Duringtheagreementtermadditionalcardscanbeorderedatthecardfeeasshownabove.AmountofEligibleEmployeecontribution=$0(Note:employeesmaycontributeupto50%oftheAnnualRateperEmployee)BusinessChoiceProductsChoiceProductspurchasedbytheBusinessAccountwillbeprepaidbycheckorcreditcard,atprevailingretailrates.ORCAPassportAgreementCityofRentonBAID:2480March1,2015-February29,2016Page12of19/6e. - Transportation Systems Division recommends approval of the 2015-2016 Page 88 of 111
ATtACHMENT2DESIGNATEDREPRESENTATIVESBUSINESSACCOUNT-Primary.EADAGENCY—Primary%iameIohnD.(Dan)HastyDaveHollarlitleransportationPlannerEmployerTransportationRepddressityofRentonKingCountyMetroTransit1055S.GradyWayO1SJacksonSt,KSC-TR-0434Renton,WA98057-3232Seattle,WA98104lelephone25-430-721706-477-5784CellPhoneFax25-430-7376206-684-2058E-Mailhasty@rentonwa.govDave.Hollar@kingcounty.govBUSINESSACCOUNT-SecondaryLEADAGENCY—TechnicalSupportNameDenisLawKingCountyritleMayorLeadAgencyRepresentativeddress1055S.GradyWay201SJacksonSt,KSC-TR-0326Renton,WA98057-3232Seattle,WA98104lelephone25-430-6500206-477-3700CellPhoneFaxE-Mailllaw@rentonwa.govBusiness.Leadagent@kingcounty.govBillingInformationIfdifferentfromPrimaryAddress)NameritleddressrelephoneORCAPassportAgreementPage13of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 89 of 111
ATIACHMENT3ELIGIBLEBUSINESSCARDHOLDERSDefinitionandNumberofEligibleParticipantsDefinitionofEligibleParticipantsAllCTRbenefits-eligibleemployeesNumberof200EligibleParticipantsORCAPassportAgreementPage14of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 90 of 111
A1TACHMENT4SAMPLE—ORCABUSINESSCARDHOLDERRULESOFUSEAsaBusinessAccountCardholder,Iagreetothefollowing:1.IunderstandthattheORCABusinessCardisownedbytheemployerthatprovidedittomeandithasbeenprovidedtomeformypersonaluseonly.IagreethatIwillnotsellortransfermyassignedORCACardtoanotherperson.IfIviolatethesetermsofuse,myORCACardmaybeblockedfromfurtheruse.2.IwillkeepmyassignedORCABusinessCardsecureandingoodcondition,andIwillimmediatelyreportalost,stolen,ordamagedORCABusinessCardtomycompany’sTransportationCoordinator.IunderstandanORCABusinessCardwillbereplacedatthefeechargedbymycompany.3.IwillreturnmyassignedORCABusinessCarduponrequestorwhenIleavemyemploymentorotherwisedonotmeettheeligibilityrequirementsofmycompany.IfIdonotreturnmyORCABusinessCard,Iunderstandthatitmaybeblockedforfurtheruse.4.IunderstandthatmyORCABusinessCardisvalidforthefollowingprovidedbythelistedtransportationAgencies.a.100%offaresonregularlyscheduledtransportationserviceonEverettTransit,CommunityTransit,KitsapTransit,MetroTransit,PierceTransit,SoundTransit,SeattleStreetcar,KingCountyWaterTaxi,andKitsapTransitFootFerry.b.100%ofvanpoolandvansharefaresonvanpoolservicesprovidedbyCommunityTransit,KitsapTransit,MetroTransit,andPierceTransit.5.IunderstandthattheORCABusinessCardisnotvalidforfarepaymentontransportationservicesnotspecifiedinSection4andIamresponsibleforpayinganyadditionalfaresrequiredforservicesnotcovered,ornotfullycovered,bymyassignedORCABusinessCard.6.IunderstandthatanyadditionalORCAProductsIloadontomyassignedORCACardwillbecomethepropertyofthecompanythatownsmyORCABusinessCardandtherefund,ifany,ofsuchproductswillbemadebythecompanyaccordingtoitsrefundpolicy.7.IunderstandtheORCAsystemwillrecorddataeachtimeIusemyassignedORCABusinessCard.Datawillincludethedate,timeandlocationofthecardwhenitispresented.IunderstandthisdataisownedbythetransitAgenciesandisaccessibletothecompanythatownsmyORCABusinessCard.8.IunderstandthattheORCACardmustbe“tapped”onacardreadertoshowproofoffarepaymentorissuanceofavalidfare.MerelyshowingtheORCACardonabus,train,ferryorlightrailvehicledoesnotconstituteproofoffarepaymentorissuanceofavalidfare.IwillbesubjecttoafineiftheORCACardisnot“tapped,”andIunderstandIwillbepersonallyresponsibleforanyfinesthatmaybeimposed.9.Iunderstandthatforthecorrectfaretoberecorded,Imust‘tap”offonacardreaderwhenexitingsometransitsystems.Forexample,Imust“tap”offwhenexitingfromaSoundertrainorLinklightrail.ORCAPassportAgreementPage15of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 91 of 111
A1TACHMENT4SAMPLE—ORCABUSINESSCARDHOLDERRULESOFUSE(continued)IacknowledgethereceiptofmyORCABusinessCard,andunderstandandagreetothetermsstatedaboveonusingtheORCABusinessCard.Employee’sSignatureDateEmployee’sPrintedNameORCACardSerial#TransportationCoordinatorUseOnly—ORCACardreturned:Employee’sSignatureDateORCACardSerial#ORCAPassportAgreementPage16of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 92 of 111
ATtACHMENT5ORCABUSINESSACCOUNTSECURITYSTANDARDS1.0ApplicationSecurity1.1AtthetimetheBusinessAccountentersintotheORCAprogram,theLeadAgencywillprovideasingleBusinessAccountuserIdandtemporarypasswordtotheBusinessAccount’sPrimaryContact(asspecifiedinAttachment2DesignatedRepresentatives)toenableaccesstotheBusinessAccount’sareaoftheBusinessAccountWebsite.1.2TheBusinessAccountshallimmediatelychangethetemporarypasswordtoastrongpasswordthatmeetsthefollowingcriteria:a.Length-Atleasteight(8)charactersinlengthorthemaximumlengthpermittedbytheORCAsystem,whicheverisshorter.b.Elements-Containsoneeachofatleastthree(3)ofthefollowingfour(4)elements.1.Englishuppercaseletters(A,B,C...)2.Englishlowercaseletters(a,b,c...)3.WesternizedArabicnumbers:0,1,2...94.Specialcharacters:(@,#,%...)1.3TheBusinessAccountshallrestrictaccesstotheORCABusinessAccountWebsitebyprovidingitsuserIdandpasswordtoonlytheemployee(s)whohaveabusiness“needtoknow”andwhoareauthorizedbytheBusinessAccountas“systemuser(s)”.1.4AccesstotheORCABusinessAccountWebsiteisrestrictedtothepurposeofauthorizedadministrativesupportfortheORCABusinessAccountprogram1.5TheBusinessAccount’spasswordshallbechangedatleastquarterlybutalsoimmediatelyupon(a)asystemuserleavingtheBusinessAccountsemploymentorotherwiselosinghis/herstatusasanauthorizeduser;and(b)theBusinessAccountlearningthatthepasswordhasbeenobtainedbyunauthorizedpersonsorentities.1.6TheBusinessAccount’sPrimaryContactwillreviewsecuritypoliciesandguidelineswithsystemusersatleastquarterly.2.0PhysicalSecurity2.1TheBusinessAccountshallrequiresystemusers,whennotattheirworkstations,tologofftheBusinessAccountWebsite,orlocktheirscreenusingapasswordprotectedscreen-saverinordertopreventunauthorizedaccess.2.2ORCAcardstockshallbekeptinasecure/lockedlocationwithaccesslimitedtothoseadministeringtheprogram.2.3TheBusinessAccountshallrequireitsemployeestokeepprintedreportscontainingaccountinformationinasecurelocation.3.0IncidentManagement3.1TheBusinessAccountshallreportanysecurityincidentorsuspectedincidentimmediatelytotheLeadAgency.Examplesofpossiblesecurityincidentswouldbe:introductionofcomputerviruses,unauthorizedtransactionsorblockedcards,orlostorstolencardstock.ORCAPassportAgreementPage17of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 93 of 111
ATIACHMENT6HOMEFREEGUARANTEEPROGRAMHomeFreeGuarantee(hereinafter,“HFG”)isaKingCountyprogramthatguaranteespaymentfortaxifaresincurredbyEligibleEmployeeswhomeettheeligiblecriteria,assetforthbelow,andtakeninaccordancewiththetermssetforthbelow.HFGistheemergencyguaranteedridehomeservicementionedinAttachment1oftheORCABusinessPassportAgreement.1DEFINITIONS1.1ApprovedCommuteModesEligibleEmployeesmusthavecommutedfromtheirprincipalresidence,transitcenter,orpark&ridelottotheBusinessAccount’sworksitebyoneofthefollowingmodes:bus,train,carpool,vanpool,walk-onorbicycle-onferry,bicycle,orwalk.1.2EligibleReasonsForUsingHFGThefollowingareeligiblereasonsforusingHFG:a.EligibleEmployee’sorfamilymember’sunexpectedillnessoremergency.b.Unexpectedschedulechangesuchthatthenormalcommutemodeisnotavailableforthereturncommutetothestartingplaceoftheircommute.Unexpectedmeanstheemployeelearnsoftheschedulechangethatday.c.Missingtheemployee’snormalreturncommutetothestartingplaceoftheircommuteforreasons,otherthanweatheroractsofnaturewhicharebeyondtheemployee’scontrol,andofwhichtheyhadnopriorknowledge.Forexample,theemployee’scarpooldriverleftworkorworkedlateunexpectedly.1.3Non-EligibleReasonsForUsingHFGReasonswhicharenoteligibleforHFGuseinclude,butarenotlimitedto,thefollowing:a.Pre-scheduledmedicalorotherappointments.b.Totransportindividualswhohaveincurredinjuryorillnessrelatedtotheiroccupation.AnHFGrideshouldNEVERbeusedwhereanambulanceisappropriate,norshouldanHFGridereplaceBusinessAccount’slegalresponsibilityunderworkers’compensationlawsandregulations.c.Employeeterminationorreductionsinforce.d.Othersituationswhere,intheopinionoftheBusinessAccount’sProgramCoordinator,alternatetransportationcouldhavebeenarrangedaheadoftime.1.4EligibleDestinationsForAnHFGRidea.FromtheBusinessAccount’sworksitetotheEligibleEmployee’sprincipalplaceofresidence.b.FromtheBusinessAccount’sworksitetotheEligibleEmployee’spersonalvehicle,e.g.vehiclelocatedatatransitcenterorpark&ridelot.c.FromtheBusinessAccount’sworksitetotheEligibleEmployee’susualcommuteferryterminalontheeastsideofPugetSound.1.5IntermediateStopsIntermediatestopsarepermittedonlyiftheyareofanemergencynatureandarerequestedinadvancebytheEligibleEmployeeandareauthorizedinadvanceoftheHFGridebytheBusinessAccount’sProgramCoordinator(i.e.pickupanecessaryprescriptionatapharmacy;pickupasickchildatschool).2BUSINESSACCOUNTRESPONSIBILITIES2.1HFGProgramPaymentBusinessAccount’spaymentforHFGservicesisaccountedforinthebasepriceoftheORCABusinessPassportAgreement,asindicatedinAttachment1.2.2ProgramCoordinatorBusinessAccountshalldesignateasmanyProgramCoordinatorsasnecessarytoadministerandperformthenecessaryHFGprogramtasksassetforthinthisAttachment.ORCAPassportAgreementPage18of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 94 of 111
ATIACHMENT6HOMEFREEGUARANTEEPROGRAM(continued)2.3NumberOfHFGRidesPerEligibleEmployeeBusinessAccountshallensurethateachEligibleEmployeedoesnotexceedeight(8)HFGridespertwelve(12)monthperiod.2.4AccesstoServiceBusinessAccountshallmakeinformationabouthowtoaccessHFGridesavailabletoallEligibleEmployees.3HFGPROGRAMTASKS3.1ProcessToaccessHFGrides,EligibleEmployeesshallcontacttheProgramCoordinator.TheProgramCoordinatorshallcalldirectlyanansweringserviceprovider,contractedforbyKingCounty.Thephonenumberis425-450-4555.ProgramCoordinatorshallscreenandobtainthefollowinginformationfromtheEligibleEmployee,andprovidetheinformationtotheansweringserviceprovideraspartofarrangingthetaxiridefortheEligibleEmployee.a.VerifytheEligibleEmployeehascommutedtotheworksitebyaneligiblemode.b.VerifytheEligibleEmployeehasaneligiblereasonandeligibledestinationforanHFGride.3.2Reportinga.OnceanEligibleEmployeetakestheemergencytaxiride,obtainfromtheEligibleEmployeeacompletedreceiptofthetaxitrip.b.BusinessAccount’sProgramCoordinatorshallforwardcopiesofsuchreceiptstoKingCountyattheendofeachmonthforrecordkeepingandaccountingpurposes.4KINGCOUNTYRESPONSIBILITIES4.1ParticipatingTaxiBusinessAccount(s)BusinessAccountagreesthatneitherKingCountynoransweringserviceproviderisresponsibleforprovidingtransportationservicesundertheHFGprogram.BusinessAccountfurtheragreesthatKingCountymakesnoguaranteeorwarrantyastotheavailability,qualityorreliabilityoftaxiservice,andthatKingCounty’ssoleobligationundertheprogramistomakepaymentofthetaxiproviderfortripsactuallytakeninaccordancewiththetermsofthisAgreement.BusinessAccountagreesitshallmakenoclaimsofanykindorbringanysuitsofanykindagainstKingCountyfordamagesorinjuriesofanykindarisingoutoforinanywayrelatedtotheHFGprogram.Withoutlimitingtheforegoingandbywayofexampleonly,theBusinessAccountagreesthatKingCountyshallnotbeliableforanyinjuriesordamagescausedbynegligenceorintentionalactsoccurringbefore,duringorafterataxirideorforanyinjuriesordamagescausedbyfailureofataxitoprovidearideduetonegligence,intentionalactsorcausesbeyondthetaxi’scontrol,includingbutnotlimitedtoincidenceoffire,flood,snow,earthquakeorotheractsofnature,riots,insurrection,accident,orderofanycourtorcivilauthority,andstrikesorotherlaboractions.4.2PaymentOfAuthorizedHFGTaxiFaresKingCountyshallpaythemeteredfareamountofaBusinessAccount’sProgramCoordinator-authorizedHFGride,asdefinedintheDEFINITIONSsectionabove,foraone-waydistanceofuptosixty(60)miles.BusinessAccountorEligibleEmployeetakingtheHFGrideshallpayanyfareforaone-waydistanceinexcessofsixty(60)miles.KingCountyshallnotpayanytaxidrivergratuity.TaxidrivergratuitywillbeatthesolediscretionofBusinessAccountortheEligibleEmployeetakingtheHFGride.4.3ReportingKingCountyshallkeepacompleterecordofallauthorizedHFGriderequestsandprovideacopyofthisrecordtoBusinessAccount’sdesignatedContactPersonifrequested.4.4ProgramAbuseKingCountyreservestherighttoinvestigateandrecovercostsfromtheBusinessAccountofintentionalabuseoftheHFGprogrambyEligibleEmployees.Programabuseisdefinedas,butnotlimitedto,takingmorethanthemaximumeightridesperagreementperiod,takingtripsforinappropriatereasons,unauthorizeddestinationsandintermediatestops,andpre-scheduledappointmentsnotdefinedintheDEFINITIONSsectionabove.ORCAPassportAgreementPage19of19CityofRentonBAID:2480March1,2015-February29,20166e. - Transportation Systems Division recommends approval of the 2015-2016 Page 95 of 111
CITYOFRENTON,WASHINGTONRESOLUTIONNO.4035ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHEMAYORANDCITYCLERKTOENTERINTOANINTERLOCALAGREEMENTWITHKINGCOUNTYMETROTRANSITREGARDINGPURCHASEOFORCABUSINESSCARDSANDORCABUSINESSPASSPORTPRODUCTS.WHEREAS,theCityofRenton,KingCounty,andotherareatransportationagenciessharethedesiretoprovideatransportationmanagementprogramthatwillreducesingleoccupantvehicletravelandimprovethemobilityofemployeestotheCity’sworksites;andWHEREAS,collectively,theareatransportationagenciesprovidebuses,vanpools,vanshares,lightrail,commuterrail,streetcars,watertaxis,andtheHomeFreeGuaranteeprogram;andWHEREAS,theareatransportationagencies,throughthoseprograms,areauthorizedtopromotealternativestosingleoccupantvehiclecommutinginKingCounty;andWHEREAS,theCitywishestoprovideincentivestoitsemployeeswhichpromotenon-single-occupantvehiclecommutingtoitsworksites;andWHEREAS,theCityandareatransportationagenciesdesiretoutilizeORCABusinessCardsandORCABusinessPassportproductswhichcanbeusedtoaccessavarietyofservicesandbenefitswhichenabletheCity’semployeestocommutebynon-singleoccupantvehicles;andWHEREAS,itisnecessarytomemorializethetermsandconditionsunderwhichsuchprogramwillbeprovidedtotheCity;16e. - Transportation Systems Division recommends approval of the 2015-2016 Page 96 of 111
RESOLUTIONNO.4035NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESRESOLVEASFOLLOWS:SECTIONI.Theaboverecitalsarefoundtobetrueandcorrectinallrespects.SECTIONII.TheMayorandCityClerkareherebyauthorizedtoenterintoaninterlocalagreementwithKingCountyMetroTransitentitled“AgreementforPurchaseofORCABusinessCardsandORCABusinessProducts”andallsubsequentagreementsregardingpurchasingORCABusinessCardsandORCABusinessPassportProductsthatdonotmateriallychangethetermsoftheagreementandarewithoutbudgetparameters.PASSEDBYTHECITYCOUNC(Lthis1stdayofFebruary,2010.BonnieI.Walton,CityClerkAPPROVEDBYTHEMAYORthis1stdayofFebruary2010.DenisLaw,MayorApprovedastoform:Lawrencei.Warren,CityAttorneyRES.1440:1/1/10:scr26e. - Transportation Systems Division recommends approval of the 2015-2016 Page 97 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Final Pay Estimate CAG 14-089
South 132nd Street Sewer Extension
Contractor: A Advanced Septic Services, Inc.
Meeting:
REGULAR COUNCIL - 26 Jan 2015
Exhibits:
Issue Paper
Map
Final Pay Estimate
Notice Of Completion of Public Works Contract
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
John Hobson, Wastewater, x7279
Recommended Action:
Refer to Utilities Committee
Fiscal Impact:
Expenditure Required: $ $8,732.84 (Final Pay Est.) Transfer Amendment: $NA
Amount Budgeted: $ $10,000 Revenue Generated: $NA
Total Project Budget: $ $400,000 City Share Total Project: $ NA
SUMMARY OF ACTION:
The project was awarded on July 7, 2014; construction began on September 17, 2014 and was
completed on January 14, 2015. The original contract amount was $213,447.44 and the final amount is
$337,647.66, an increase of $124,200.22, or about 58%. The cost increase was due to additional
excavation, shoring and dewatering work that was needed due to extremely poor soils and higher than
expected groundwater within the roadway of South 132nd Street. The final cost was within the amount
budgeted for the project.
The approved 2014/2015 budget for the South 132nd Street Sewer Extension is $400,000. The amount
budgeted for this project is enough to cover City staff, consultant and construction costs of the project.
STAFF RECOMMENDATION:
Accept the project, approve the final pay estimate in the amount of $8,732.84 and release the
retainage in the amount of $15,417.70 after 60 days, subject to the receipt of all required
authorizations.
6f. - Utility Systems Division submits
CAG-14-089, South 132nd Street Sewer Page 98 of 111
PUBUCWORKSDEPARTMENTMEMORANDUMDATE:January16,2015TO:EdPrince,CouncilPresidentMembersofRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmerman,PublicWorksAdministratorSTAFFCONTACT:JohnHobson,WastewaterUtilityEngineer,x7279SUBJECT:South132ndStreetSewerExtensionProjectISSUE:ShouldtheCityaccepttheprojectandapprovethefinalpayestimatefortheSouth132ndStreetSewerExtensionProject?Theoriginalcontractamountwas$213,447.44andthefinalamountis$337,647.66,anincreaseof$124,200.22,orabout58%.RECOMMENDATION:Accepttheproject,approvethefinalpayestimateintheamountof$8,732.84andreleasetheretainageintheamountof$15,417.70after60days,subjecttothereceiptofallrequiredauthorizations.BACKGROUNDSUMMARY:TheSouth132ndStreetSewerExtensionProjectinstalled785linearfeetof8-inchsanitarysewermainintheEarlingtonAcresneighborhood.ThisprojectwasconstructedtoprovidesewerservicetoaportionofRenton’ssewerserviceareathathasbeenisolatedfromexistingsewerlinesbyacreek(seeattachedmap).DuringtheportionofconstructionthattookplaceinSouth132Street,thecontractorencounteredgroundwaterquantitiesthatfarexceededthosethathavebeenencounteredbypreviousCityutilityprojectsinthisareaoftheCity.Thegroundwaterflowratewassohighthatitdestabilizedthesoilssurroundingthetrenchcausingconsiderablesloughingwhichleadtoanincreaseinthesewertrenchwidth.Thegroundwateralsocreatedasoftandunstabletrenchbasethatwasunsuitabletosupportthenewsewermain.Duetotheseconditions,thequantityoffoundationrockincreasedfromanoriginalestimateof15tonsto253tons,andimportedtrenchbackfillmaterialfromanoriginalestimateof1,150tonsto2,225tons.Additionaldewateringandtrenchshoringequipmentwasalsorequiredtopermitthesewerinstallation.The6f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 99 of 111
Mr.Prince,CouncilPresidentPage2of2January16,2015trenchsloughingalsoincreasedtheasphaltpatchareafromanestimated425squareyardsto560squareyards.CONCLUSION:TheCityshouldaccepttheproject,approvethefinalpayestimateintheamountof$8,732.84andreleasetheretainageintheamountof$15,417.70after60days,subjecttothereceiptofallrequiredauthorizations.Attachmentcc:LysHornsby,UtilitySystemsDirectorDaveChristensen,Wa5tewaterUtilityEngineeringManagerFileH:\FileSys\WWP.WasteWater\WWP-27-36855132ndStSewerExtension\PayEstimates\lssuePaper-S132ndStSewerProjectClose-out.doc\JDHad6f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 100 of 111
‘FRENTONSTREETSIONPROJECT27-3685LEGENDSHEETNO.SHEETTIRECOVER1teC2CONSTRUCTIONBASEUNEPLAN3SEWERPLANANDPROFILE-4SEWERPLANANDPROFILEBellevueWA98004-5jCIWOFRENTONSTD.DETAILS--—8www.stantec.com6JMISC.DETAILS-----—iThSrMLS.BPLANTING&SOILSTABILIZATIONPLANS-.•———--=Hfl—ITONPOJECTrDYWAYLOCATION;T0N98057-INEER(425)430-7279UTILITY(425)430-7212—VICINITYMAP911NTS1-800-424-55556f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 101 of 111
FROM:PUBLICWORKSADMINISTRATORTO:FINANCEDIRECTORAAdvancedSepticServices,ho.CAG-14-089PO#18/0001921ESTIMATEND.5(FINAL)PROJECT:South132ndStreetSewerExtension1.CONTRACTOREARNINGSTHISESTIMATE$7,975.202.SALESTAX@9.50%$757.643.TOTALCONTRACTAMOUNTTHISESTIMATE$8,732.844.EARNINGSPREVIOUSLYPAIDCONTRACTOR$285,359.895*EARNINGSDUECONTRACTORTHISESTIMATE$7,576.446.SUBTOTAL-CONTRACTORPAYMENTS$292,936.337.RETAINAGEONPREVIOUSEARNINGS$15,018.948.**RETAINAGEONEARNINGSTHISESTIMATE$398.769.SUBTOTAL-RETAINAGE$15,417.7010.SALESTAXPREVIOUSLYPAID$28,535.9911.SALESTAXDUETHISESTIMATE$757.6412.SUBTOTAL-SALESTAX$29,293.63*(95%xLINE1)“(RETAINAGE:5%)GRANDTOTAL:$337,647.66FINANCEDEPARTMENTACTION:PAYMENTTOCONTRACTOR(Lines5and11):ACCOUNT#426.465500.018.594.35.63.000RETAINEDAMOUNT(Line8):ACCOUNTft426.465500.018.594.35.63.000$8,334.08#5(FINAL)$398.76#5(FINAL)$8,334.08$398.76Signed:i14-“.,TOTALTHISESTIMATE:$8,732.84CONTRACTOR:CONTRACTNO.CHARTER116,LAWSOF1965CITYOFRENTONCERTIFICATIONI,THEUNDERSIGNEDDOHERESYCERTIFYUNDERPENALTYOFPERJURY,THATTHEMATERIALSHAVESEENFURNISHED,THESERVICESRENDEREDORTHELABORPERFORMEDASDESCFHEREIN,ANDTHATTHECLAIMISAJUST,DUEANDUNIOBLIGATIONAGAINSTTHECITYOFRENTON.ANDTHAAUTHORIZEDTOAUTHENTICATEANDCERTIFYTOPrintedOn:01/14/2015CityofRentonPublicWorksDepartmentPage16f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 102 of 111
PrintedOn:01/14/2015CityofRentonPublicWorksDepartmentPage1Project-South122ndStreetSewerExtensionContractNumberCAG-HaagContractorAAdvancedSepticServices,tnc.PayEstimate5(FtNAL)CtosingDate.01/15/2015ternDescriptionUnitEat.UnitPreviousPreviousThisThisTotatTotatNo.QuantityPriceQuantityAmountQuantityAmountQuantityAmountScheduteA001.MobitizationLumpSum153,75000002TrenchEacavationSafetySystemsLumpSum154,667.20003.ConstructionSurveying.Staking,andAs-au/taLumpSum1532t040004TrafficControtLumpSum1516.261.20Gas.TemocraryE’os.ocjSedmentaricnControtsLumpSrn15341549005SiteCear;ngandGrubb.rgLum;Sun159.9150000-7FurnishandtnstattB-incnPVCSawerRpeLinearFcot79553687009Furnishandtnsta’t6-nchPVCSdeSewerPpaLrreaFoot6053427002Furn.star.otn,stal19-tncnSteetCas’r.gw;ThAr.cno’EtcckaLumpSmI$3269000010.Fum,shandtnststt54-nonDiarn.SamrarySewerManroiaEach154.042,60011.Furnrsiand:ns,att48-richDarn.SanitarySewer.Ya,hc:eOath4$4847.65012Furnishandtnstalt48-inchDramSaddleManhoteEachI53.73379AemcvatandReptacen’entatUnsutabteFojndat.on0t3Matera.Ton1556000014BankRunGravetforTrenchBacktittSewerTon1150529500t5AsphasPatchinctudrgCSTC(DELErEDiSquareYard426532630i6RepacePavementWaringsandTnaNc&:tcnsLurroSumI5561003017.CnaLrkFenceLumpSm5392000018LandscaoeReatcrateonLumpSu-m154,70900019CDetAdditionatSideSawerLumpSumISI.35000020CO*IEtectronicReaderBoardsLumpSum154.2145402tCOUIAdditionatDarourSignageLumpSumI$3,95000022.COdLostProductionDueToPoorSoils-LumpSum155.940000230041AdditionatShoringLumpSum152,89200023CCCIDownrimeforUnmarkedAbandonedGasLineLumpSum153.980,02025C0*2AddirionalTrenchEacavationCoatLumpSum1534,20000026CO42AsphaltOverlayLumpSum1523.653,76080$3000000205750001CO53750.0010054597.205000ICO54.6872005051,6052005051.6052010053,210401.00515.25t.20sooa1.00516,261.201.0053.2194050001.0053.41940lCD59.9150050001,0050,915007950052892295500078500529922.95600052056205000600052055201.0053266000$000‘00532.68000lCD54.04260509010054042.60400519.390505000400519.390601.0053.7337650001.0053.73378253175151902050C0253.17515190.20222502565635095000222502565538.090.005000500000050000005000cO$562000too$5620001005392000SOCO1.0050620001CO54,708005000I005470800I0051.3500050001.005t35000100$4214545000100$42145410053.9500050001DO53.950001,00569400050001.0056540001,00529920050001.0052.992001.00$39990250001.0053,989.02100534,2000050001.00534,200001.00523,9537650001.00523853756f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 103 of 111
PrintedOn:01/14/2015CityofTRentonPublicWorksDepartmentPage2Project:South132ndStreetSewerExtentianContractNumberCAG-14089ContractorAAdvancedSepticServices.tncPayEstimate5(FtNAIJCtcsingDate01115/2015ternDescriptionUnitEatUnitPreviousPreviousThisThisTotalTotalNo.QuantityPriceQuantityAmountQuantityAmountQuantityAmount533037R83S79752353053540295uSatesTax$2253599$757.62529,29363Totat532a912S258732835337,647.669a*l,jaqI6f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 104 of 111
NOTICEOFCOMPLETIONOFPUBLICWORKSCONTRACTContractor’sUBINumber:Date:60260340901/26/2015Noticeisherebygive,?relativetothecompletionofcontractorprojectdescribedbelowProjectNameContractNumberJobOrderContractingSouth132ndStreetSewerExtensionCAG-14-089DYesIZNoDescriptionofWorkDone/include,JobsiteAddress(es)Installationof785linearfeetof8”PVCsewermain,6manholesandassociatedroadrestoration.Federallyfundedroadtransportationproject?EYesENoContractor’sNameTelephoneNumberAffidavitLD*AAdvancedSepticServices,Inc.253-435-9999ContractorAddressI1603CanyonRdE,Puyallup,WA98373IfRetainageisBonded,ListSurety’sName(orattachacopy)N/ASuretyAgent’sAddressDateContractAwardedDateWorkCommencedDateWorkCompletedDateWorkAcceptedJuly7,2014September17,2014January14,20)5January26,2015ContractAmount$194,929.17Additions(+)$113,424.86LiquidatedDamages$Reductions(-)$AmountDisbursed$322,229.96Sub-Total$308,354.03AmountRetained$15,417.70AmountofSalesTaxPaidat9.500%(Ifvariousriflesapply,pleasesendabreakdown)$29,293.63TOTAL$337,647.66TOTAL$337,647.66NOTE:ThesetwototalssizustbeequalPleaseListallSubcontractorsandSub-tiersBelow:Subcontractor’sName:UBINumber:(Required)AffidavitLW’AspenLandSurveying,LLC602266387537406MulierConstructionLLC603391521NorthwestAsphaltinc601556048C&PFencing603210811MilesSand&GravelCompany171004760F215-038-00007-2012REV310020e(07/06/12)Name&AddressofPublicAgççy_CityofRenton1055SouthGradyWayRenton,WA98057UBINumber:177000094DepartmentUseOnlyAssignedto:DateAssigned:Continuedonpage26f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 105 of 111
PleaseListallSubcontractorsandSub-tiersBelow:SubcontractorsName:UBINumber:(Required)AffidavitID*Comments:HContactName:NatalieWissbrodTitle.AccountingAssistantEmailAddress:nwissbrod@rentonwa.govPhoneNumber:425-430-6919£LJLt.IIIOiMIUIiIWL)IIiLIIlIUMULIIiIItUiILUlIJILLLUOUULiiIiII&UIdWL)UIWia9)LdIlUILII•‘.tJikUUIiUIIUILIiItUIIUdL.NOPAYMENTSHALLBEMADEFROMRETAINEDFUNDSuntilreceiptofallreleasecertificates.AffidavitID*-Provideknownonesatthistime.NoLNIreleasewillhegranteduntilallaffidavitsarecompleted.SubmittingForm:Pleasesubmitthecompletedformtoallthreeagenciesbelow.Forafasterresponse,pleasesubmitbye-mail.WashingtonStatewashingtonState—“IashlngtonStater&epanmentofRevenueiepartmentofLaborandIndustriesamploymentSecurityDepartmentublicWorksSection:ontractRelease‘IP”’egistratin,Inquiry,Standards&‘0Box47474‘0Box44274,.,oordlnatianunitOlympiaWA98504-7474Olympia,WA98504-4272P0Box9046(360)725-7588(360)902-5772OlympiaWA98507-9046FAX(360)664-4159FAX(360)902-6897t360)902-9450pWc@dorwagovContractflelease@lni.wa.govFax(360)902-9287pubtcworks@esd.wa.govFortaxassistanceortorequestthisdocumentinanalternateformat,visithttp://dor.wa.govorcall1-800-647-7706.Teletype(TTY)usersmaycall(360)705-6718.P215-038-00007-2012REV310020e(07106112)6f. - Utility Systems Division submits CAG-14-089, South 132nd Street Sewer Page 106 of 111
CITYOFRENTON,WASHINGTONRESOLUTIONNO._______ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHEMAYORANDCITYCLERKTOENTERINTOANINTERLOCAI.AGREEMENTWITHKENTFIREDEPARTMENTREGIONALFIREAUTHORITYENTITLED“SOUTHKINGCOUNTYTRAININGCONSORTIUM(INTERLOCALAGREEMENT)ASSOCIATEAGENCYAGREEMENT’.WHEREAS,theCityandtheKentFireDepartmentRegionalFireAuthority(“KentRFA”)areauthorized,pursuanttoRCWChapter39.34,theInterlocalCooperationAct,toenterintoaninterlocalgovernmentcooperativeagreement;andWHEREAS,theSouthKingCountyTrainingConsortium(“SKCTC”)consistsofnumerousmunicipalcorporationsthatarecooperativelyprovidingtrainingservicesforfireprotectionandemergencymedicalprovidersinSouthKingCounty;andWHEREAS,theCitydesirestoparticipateintheSKCTCconsistentwiththetermsofanInterlocalAgreement;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESRESOLVEASFOLLOWS:SECTIONI.Theaboverecitalsarefoundtobetrueandcorrectinallrespects.SECTIONII.TheMayorandCityClerkareherebyauthorizedtoenterintoaninterlocalagreementwithKentRFAentitled“SouthKingCountyTrainingConsortium(InterlocalAgreement)AssociateAgencyAgreement,”andallsubsequentaddenda,amendments,supplementsand/orfutureagreementsregardingtheSKCTCthatdonotmateriallychangethetermsoftheagreementandarewithinbudgetparameters.18a. - South King County Training Consortium Associate Agency Agreement Page 107 of 111
RESOLUTIONNO.PASSEDBYTHECITYCOUNCILthis______dayof______________________,2015.JasonA.Seth,CityClerkAPPROVEDBYTHEMAYORthis______dayof____________________2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyRES.1659:1/7/2015:scr28a. - South King County Training Consortium Associate Agency Agreement Page 108 of 111
t7LCITYOFRENTON,WASHINGTONORDINANCENO._______ANORDINANCEOFTHECITYOFRENTON,WASHINGTON,AMENDINGSECTION4-1-210,WAIVEDFEES,OFCHAPTER1,ADMINISTRATIONANDENFORCEMENT,OFTITLEIV(DEVELOPMENTREGULATIONS)OFTHERENTONMUNICIPALCODE,BYAMENDINGTHEDEFINITIONOF“AFFORDABLEHOUSING”.WHEREAS,onAugust27,2001,theRentonCityCouncilapprovedOrdinanceNo.4913(codifiedinRMC4-1-210.B)toallowcertaindevelopmentandmitigationfeesforhousingthatisforsaletobewaivedtoencouragenewowner-occupiedhousinginDowntownRenton;andWHEREAS,onFebruary1,2010,theCityCouncilapprovedOrdinanceNo.5524(codifiedinRMC4-1-210.B)toallowcertaindevelopmentandmitigationfeesforhousingthatisforsaletobewaivedtoencouragenewowner-occupiedhousingintheSunsetArea;andWHEREAS,onAugust1,2011,theCityCouncilapprovedOrdinanceNo.5617(codifiedinRMC4-1-210.C)toallowcertaindevelopmentandmitigationfeesforrentalhousingtobewaivedtoencouragenewmulti-familyrentalhousingintheSunsetArea;andWHEREAS,onAugust20,2013,theCityCouncilapprovedOrdinanceNo.5668toextendthesunsetforthesedevelopmentandmitigationfeewaiverstoDecember31,2015,unlessextendedbyCityCouncilaction;andWHEREAS,theprovisionsofSubsection4-1-210.B,Owner-OccupiedHousingIncentive,helpedtoestablishthe37-unit“55Williams”andthe50-unit“ChateaudeVille”condominiumprojectsasnewowner-occupiedhousinginDowntownRenton;andWHEREAS,theprovisionsofSubsection4-1-210.C,RentalHousingIncentive,helpedtoestablishthe8-unitGlennwoodAvenueTownhomesprojectandthe18-unitKirklandAvenueTownhomesprojectintheSunsetAreaasnewmulti-familyrentalhousing;and18a. - Amending RMC 4-1-210.C for “Affordable Housing” definition (1st Page 109 of 111
ORDINANCENO.WHEREAS,theCityseekstoencourageadditionalnewmulti-familyrentalhousingintheSunsetArea;andWHEREAS,theCityseekstoencouragetheuseofthefederallowincomehousingtaxcreditasprovidedforinSection42oftheInternalRevenueCodetohelpfinancenewaffordablemulti-familyrentalhousingintheSunsetAreaandleverageadditionalpublicandprivateinvestmenttostimulatenewcommercialandresidentialdevelopmentintheSunsetArea;andWHEREAS,thefederallowincomehousingtaxcreditsuseadifferentrentstandardthanprovidedforinthedefinitionof“affordablehousing”inSubsection4-1-210.C.2.a,RentalHousingIncentive;andWHEREAS,theCityseekstoamendthedefinitionof“affordablehousing”tohelpleverageadditionalpublicandprivatefundstosupportaffordablemulti-familyrentalhousingdevelopmentintheSunsetAreaand,morespecifically,tofacilitateuseoffederallowincomehousingtaxcreditfinancinginnewmulti-familyrentalhousingdevelopmentintheSunsetArea;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESORDAINASFOLLOWS:SECTIONI.Subsection4-1-210.C.2.a,“Affordablehousing”,ofChapter1,AdministrationandEnforcement,ofTitleIV(DevelopmentRegulations)oftheRentonMunicipalCode,isamendedasfollows:a.“Affordablehousing”meansresidentialhousingthatisrentedbyalow-incomehouseholdwhosemonthlyhousingcosts,includingrentandutilitiesotherthantelephone,donotexceedthirtypercent(30%)ofthehousehold’s28a. - Amending RMC 4-1-210.C for “Affordable Housing” definition (1st Page 110 of 111
ORDINANCENO._______monthlyincome.However,lithemulti-familyhousingprojectisfundedwithfederallow-incomehousingtaxcredits(LIHTC)asprovidedforinSection42oftheInternalRevenueCode,aunitwillbeconsideredaffordablehousingifitisrentedatorbelowtherentalrateforahouseholdatsixtypercent(60%)oftheKingCountymedianincomeundertheLIHICprogramruleswithadeductionforutilitycosts,ifapplicable.TheKingCountyLIHTCrentsarepublishedannuallybytheWashingtonStateHousingFinanceCommissionandarebasedonunitsizeassumingoccupancyofone(1)personforastudiounitandoneandone-half(1.5)personsperbedroom.SECTIONII.Thisordinanceshallbeeffectiveuponitspassage,approval,andthirty(30)calendardaysafterpublication.PASSEDBYTHECITYCOUNCILthis_______dayof____________________,2015.JasonA.Seth,CityClerkAPPROVEDBYTHEMAYORthis_______dayof___________________,2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyDateofPublication:_______________ORD:1860:12/29/14:scr38a. - Amending RMC 4-1-210.C for “Affordable Housing” definition (1st Page 111 of 111