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HomeMy WebLinkAboutREGULAR COUNCIL - 10 Aug 2015 - Agenda - Pdf AGENDA City Council Regular Meeting 7:00 PM - Monday, August 10, 2015 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Ready in Renton - September 2015 4. SPECIAL PRESENTATION a) Library Grand Opening b) Return to Renton Car Show 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed five minutes.  The first comment period is limited to 30 minutes.  The second comment period, later on the agenda, is unlimited in duration.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of 8/3/2015. Council Concur. Council Concur b) Administrative Services Department recommends purchasing CityWorks, a public asset management software, for $60,000 a year, for the purpose of tracking Public Works and Community Services asset conditions, work orders, service requests, and costs. Refer to Finance Committee c) City Clerk reports the results from the 8/4/2015 bid opening for CAG-15-149 - Cascade Interceptor Rehabilitation Phase II project; and submits the staff recommendation to accept the lowest responsive bid submitted by Insituform Technologies, LLC. in the amount of $752,904.32. Council Concur d) City Clerk reports the results from the 8/4/2015 bid opening for CAG-15-148 - Maplewood Creek Stormwater Outfall Improvements project; and submits the staff recommendation to accept the lowest responsive bid submitted by Olson Brothers Excavating, Inc. in the amount of $444,005.00. Council Concur e) Community and Economic Development Department recommends adoption of an ordinance amending the City Code to add abandoned vehicles or illegal storage of non- operable vehicles and unlawful storage, disposal, scavenging and hauling of solid wastes throughout the City as violations of RMC 6-1-3 and 8-1-4 Civil Infractions. (See item 9.a.) Council Concur f) Community and Economic Development Department requests authorization to hire a Development Engineering Manager at Step E of salary grade m33, effective September 1, 2015. Council Concur g) Executive Department recommends approval of a contract with Cayce & Grove, in the amount of $423,626, for public defense services until June 30, 2018. Refer to Finance Committee h) Utility Systems Division submits CAG-14-079, Sunset Community Low Impact Development Retrofit Stormwater Green Connections; and requests approval of the project, authorization for final pay estimate in the amount of $17,859.72, commencement of a 60-day lien period, and release retainage, to Northwest Cascade, Inc., if all required releases are obtained. Council Concur 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Transportation (Aviation) Committee: Conversion of PSE/Intolight Street Lights to Light Emitting Diode (LED), Lake Washington Loop Trail Professional Services Agreement, KPG Supplemental Agreement for Downtown Circulation Project b) Finance Committee: New Legal Assistant Position in the City Attorney Department, Transportation Civil Engineer Hire at Step E, Executive Department Reorganization, Facility Supervisory Position Change to Facilities Manager, Puget Sound Access Lease Amendment c) Community Services Committee: Seil Appointment to Planning Commission 9. RESOLUTIONS AND ORDINANCES Ordinance for first reading: a) Making Violations of 6-1-3 and 8-1-4 Civil Infractions and Correcting Associated Regulations (See Item 7.e.) Ordinance for second and final reading: a) 2015 Second Quarter Biennial Budget Amendment (1st Reading 8/3/2015) 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. AUDIENCE COMMENTS 12. EXECUTIVE SESSION Pending Litigation - RCW 42.30.110(1)(i) - approximately 30 minutes 13. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CHAMBERS August 10, 2015 Monday, 5:30 p.m. Legislative Wrap-Up Downtown Revitalization/Redevelopment Update Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings sLaWrifoMayor’sOfficeProctarnationWhereas,SeptemberhasbeendesignatedbythePresidentoftheUnitedStatesofAniericaas“NationalPreparednessMonth”andcoincideswiththeCityofRenton’s“ReadyinRenton”emergencypreparednesscampaign;andWhereas,Rentonhasexperiencednaturalandhuman-causeddisastersinthepast,andscientificevidenceindicatesthecityandtheregionremainvulnerabletodisastersinthefuture;andWhereas,thecityandregionareparticularlyatriskforpotentialdamageduetoearthquakeactivity;andt4)hereas,investinginthepreparednessofourselves,ourfamilies,ourbusinesses,andourneighborhoodscanreduceinjuries,fatalities,andeconomicdevastationfromdisastersofallkinds;andWhereas,thebasicstepsofemergencypreparednessarethesameforeveryone:makeaplan,buildakit,andhelponeanother;andt4)hereas,stayinginformedisavitalpartofrespondingappropriatelytoemergencies,andallmembersoftheRentoncommunityareencouraged,toparticipateinlocalpreparednessactivities:.-andtoreviewthe“ReadyinRenton”campaignmaterialsatrentonwagov,andWhereas,“ReadyinRenton”createsanimportantopportunityforeverymemberoftheRentoncommunitytopreparetheirhomes,businesses,andneighborhoodsforanytypeofemergency;fI’Iow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimthemonthofSeptember2015tobe:??ad5)inRentonWlontfiintheCityofRenton.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis10thdayofAugust,2015.DenisLaw,Mayor.CityofRenton,Washington_h.RentonCityHall•1055SouthGradyWay•Renton,Washington98057..rentonwa.gov4AGENDA ITEM #3. a) August 3, 2015 REGULAR COUNCIL MEETING MINUTES MINUTES City Council Regular Meeting 7:00 PM - Monday, August 3, 2015 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ed Prince, Council President Randy Corman Armondo Pavone Ruth Pérez Marcie Palmer Greg Taylor Councilmembers Absent: Don Persson MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL EXCUSE ABSENT COUNCILMEMBER DON PERSSON. CARRIED. ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Jay Covington, Chief Administrative Officer Lawrence J. Warren, City Attorney Jason Seth, City Clerk Terry Higashiyama, Community Services Administrator Chip Vincent, Community & Economic Development Administrator Gregg Zimmerman, Public Works Administrator Jamie Thomas, Fiscal Services Director Casey Stanley, Neighborhoods, Resources and Events Manager Carrie Olson, Farmers Market Coordinator Commander Jon Schuldt, Police Department Sergeant Craig Johnson, Police Department AGENDA ITEM #7. a) August 3, 2015 REGULAR COUNCIL MEETING MINUTES PROCLAMATIONS a) National Night Out 2015 - August 4, 2015. A proclamation by Mayor Law was read declaring August 4, 2015 to be National Night Out 2015 and encouraged all citizens to help "Give Crime & Drugs a Going Away Party" by participating in a 32nd Annual National Night Out event. Renton Police Sergeant Craig Johnson accepted the proclamation and thanked Council and City staff for their support of this event. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE PROCLAMATION AS READ. CARRIED b) Farmers Market Week - August 3-9, 2015. A proclamation by Mayor Law declaring the week of August 3-9, 2015 to be Farmers Market Week, and urged all citizens to join in recognizing the many benefits of our local farmers market. Farmers Market Coordinator Carrie Olson and Brian Larson from Piazza Renton accepted the proclamation and thanked the City for its support in making the market a success. MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL ADOPT THE PROCLAMATION AS READ. CARRIED. c) Municipal Arts Commission 50th Anniversary - August 2015. A proclamation by Mayor Law was read declaring August 2015 to be Renton Municipal Arts Commission Month in the City of Renton, and encouraged all citizens to join in the special observance. Renton Municipal Arts Commission Chair Paul Hebron accepted the proclamation and thanked Council and the City staff for their support. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE PROCLAMATION AS READ. CARRIED. PUBLIC HEARING Street vacation petition for an alley adjoining 555 SW Grady Way between Seneca Ave. SW & Lind Ave. SW: Petitioner - Walker (VAC-15-002). This being the date set, and proper notices having been posted and published in accordance with local and State laws, Mayor Law opened the public hearing to consider the petition to vacate an alley that bisects a property that the petitioner owns, adjoining 555 SW Grady Way between Seneca Ave. SW and Lind Ave. SW; petitioner Dale Walker. Planning Director Jennifer Henning reported that 100 percent of the abutting property owners have signed the vacation petition. She relayed that there are two city utilities within this alley way: a sewer main and storm drainage system. She explained that about 20 years ago, in the area where this property is located, the City created the Automall Improvement Area District as a way to attract auto-dealerships to this area. Through the Automall development, the City Code was modified, allowing for the vacation of alleys in this area so as to better aggregate properties and aid in the success of auto-dealerships, and like users. Therefore, vacating this alley would fulfill the intent of the Automall Improvement Plan. Additionally, Ms. Henning noted that the petitioner made this request due to problems concerning drivers cutting through their property by using this public alley, compromising safety and making it difficult to appropriately secure the property. Upon circulation of the petition to City departments and outside agencies, there were no objections to the vacation. However, there were three conditions proposed from the City’s utilities: AGENDA ITEM #7. a) August 3, 2015 REGULAR COUNCIL MEETING MINUTES  Water Utility: Requests a utility easement over the entire proposed alley vacation for future City utilities, including future water main extension.  Wastewater Utility: Requests to retain the easement over the entire alley way to allow for City to own, operate, and maintain its existing 12" sewer main located within the full length of the alley.  Surface Water Utility: Requests that the existing storm system in the alley be reverted to a private storm system, ensuring that the property owner will be responsible for future maintenance and repair. Ms. Henning reported that the staff recommendation is to approve the request to vacate this alley subject to two conditions: 1) The petitioner shall provide satisfactory proof that utilities have received, and are satisfied with, any easements that are necessary to expant/project their facilities in the requested vacation area, and 2) The existing storm system within the alley will revert to being a private storm system that the property owner will be responsible for future maintenance and repair of. It was further disclosed that if Council approves this vacation petition, the petitioner would order and submit and appraisal. Staff would then review the appraisal and return to Council for compensation to be set. Mayor Law opened the hearing for public comment,  Dan Feighner, Renton, an employee at the business located on this property, informed Council of the dangerous conditions that he has faced as a result of this alley being a public area and drivers having the ability to use it to cut around red lights. There being no further public comment it was, MOVED BY CORMAN, SECONDED BY PALMER, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. Following a brief discussion it was, MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL APPROVE THE STAFF RECOMMENDATION FOR THE WALKER STREET VACATION PETITION. CARRIED. Additionally it was, MOVED BY CORMAN, SECONDED BY PRINCE, COUNCIL REFER THIS PETITION TO THE ADMINISTRATION TO OBTAIN AND RESUBMIT AN APPRAISAL TO COUNCIL FOR FINAL ACTION. CARRIED. ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. Items noted were: AGENDA ITEM #7. a) August 3, 2015 REGULAR COUNCIL MEETING MINUTES  On Tuesday, August 4th, City of Renton will host National Night Out at Thomas Teasdale Park. There will be food, games, and fun party hoppers for the kids from 4 to 7:30 p.m. Individual neighborhoods will also be participating to Give Crime & Drugs a Going Away Party by hosting special events such as a BBQ, neighborhood block party, ice cream social or youth activity. Residents in neighborhoods throughout Renton and across the nation are asked to lock their doors, turn on outside lights and spend the evening outside with neighbors.  Honey Creek Ridge Homeowners Association will have their picnic, Wednesday, August 5th, 5:30 p.m., at the Honey Creek Green common area, located between Newport Ct NE & Olympia Ave NE.  Preventative street maintenance, traffic impact projects, and road closures will continue to happen throughout the city. CONSENT AGENDA Items listed on the consent agenda were adopted with one motion, following the listing. At the request of Councilmember Pavone, Consent Agenda item 7.k. was pulled for separate consideration. a) Approval of Council meeting minutes of 7/13/2015. Council Concur. b) Mayor Law appointed Charles D. Seil to the Planning Commission for a three-year term expiring 6/30/2018. Refer to Community Services Committee. c) City Attorney department requested authorization to create and fill an additional Legal Assistant position at Salary Grade a07. The budget adjustment will be incorporated into the 2015-2016 Mid-Biennial Budget Adjustment. Refer to Finance Committee. d) City Clerk submitted a court case filed by Dennis Woods, CRT-15-005, represented by Gourley Law Group, vs. the City of Renton, et al. Refer to City Attorney and Insurance Services. e) City Clerk submitted quarterly contract list for period 4/1/2015 through 6/30/2015, and expiration report of agreements expiring 7/1/2015 to 12/31/2015. None; Information Only. f) City Clerk reported the official population of the City of Renton as of 4/1/2015 to be 98,470, ranking eighth in the State by population size, as calculated by the State of Washington Office of Financial Management. None; Information Only. g) Community and Economic Development Department requested authorization to re-class the Plan Reviewer position (salary grade a23) to a Civil Engineer II position (a25). Refer to Finance Committee. h) Community Services Department requested approval to waive the ball field rental and light use fees in the amount of $250 for the CryOut! Voices of the Youth Event on 8/29/2015. Council Concur. i) Community Services recommended approval of a lease amendment, extending the lease term to ten years (exp. 12/31/2025), with Puget Sound Access (PSA) for the use of Carco Theatre. Revenue generated is $2,500 a month. Refer to Finance Committee. j) Community Services Department requested authorization to reclass the vacant position of Facility Supervisor (salary grade a21) to Facility Manager (m28). Refer to Finance Committee. l) Public Works Administration requested authorization to enter into a Memorandum of Understanding with PSE (Puget Sound Energy)/Intolight to convert the current street lights into LED energy efficient lights; and to submit a Business Lighting Incentive Program application to PSE with the intent to offset the cost of this project by $185,581. Refer to Transportation (Aviation) Committee. AGENDA ITEM #7. a) August 3, 2015 REGULAR COUNCIL MEETING MINUTES m) Transportation Systems Division requested authorization to hire a Civil Engineer III at Step E of salary grade a28. Refer to Finance Committee. n) Transportation Systems Division recommended approval of Supplemental Agreement No. 2 to CAG-14-146, with KPG, Inc., in the amount of $155,534.16 to complete the design and permitting effort for the Downtown Circulation Project - Phase I. Refer to Transportation (Aviation) Committee. o) Transportation Systems Division recommended approval of the professional services agreement with OTAK, Inc. in the amount of $301,891 to perform surveying and 30% preliminary engineering and right-of-way mapping for the Lake Washington Loop Trail project. Refer to Transportation (Aviation) Committee. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA MINUS ITEM 7.K. CARRIED. ITEM 7.K. - SEPERATE CONSIDERATION k) Executive Department requested authorization to adjust the 2015-2016 Biennial Budget by $75,055 to allow for re-organizational changes within the department which includes authorizing a new Communications Manager (m26), fill a Communications Specialist II position at level 1 position (a12), leave the second Communication Specialist position vacant and unfunded, increase print shop office assistant position (a01) from 20 to 25 hours per week (.625 FTE), and increase the .50 FTE Secretary II position to full time. Council Concur. Refer to Finance Committee. MOVED BY PAVONE, SECONDED BY PALMER, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA ITEM 7.K. AS REFER TO THE FINANCE COMMITTEE. CARRIED. UNFINISHED BUSINESS a) Finance Committee Member Pavone presented a report recommending approval of Claim Vouchers 339515 - 339924, four wire transfers and one payroll run with benefit withholding payments totaling $5,413,118.94 and payroll vouchers including 827 direct deposits and 105 payroll checks totaling $1,697,435.69. MOVED BY PAVONE, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee Member Pavone presented a report recommending approval of Claim Vouchers 339925 - 340320, six wire transfers and one payroll run with benefit withholding payments totaling $6,965,918.81 and payroll vouchers including 854 direct deposits and 92 payroll checks totaling $1,719,913.83. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee Member Pavone presented a report recommending concurrence in the staff recommendation to approve an amendment in the 2015/2016 Budget appropriations in the amount of $16,865,306 with the total amended budget to be $569,702,499 for the biennium. The committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #7. a) August 3, 2015 REGULAR COUNCIL MEETING MINUTES RESOLUTIONS AND ORDINANCES Ordinance for first reading: a) 2015 Second Quarter Biennial Budget Amendment: An ordinance was read amending the City of Renton fiscal years 2015/2016 Biennial Budget as adopted by Ordinance No. 5737 and thereafter amended by Ordinance NO. 5755, in the amount of $16,865,306. MOVED BY CORMAN, SECONDED BY PALMER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 8/10/2015. CARRIED. NEW BUSINESS See attached Council Committee meeting calendar EXECUTIVE SESSION & ADOURNMENT MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL RECESS INTO EXECUTIVE SESSION FOR APPROXIMATELY 20 MINUTES TO DISCUSS POTENTIAL PROPERTY ACQUISITION - RCW 42.30.110(1)(b) WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. TIME 7:34 P.M. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 7:56 p.m. Jason A. Seth, CMC, City Clerk Megan Gregor, Recorder Monday, August 3, 2015 AGENDA ITEM #7. a) !"# $ %&’ #(("’)" * ’! ! +,)’ "#$ -(#.#. ! / $ 0 "’ 1 + * 2 ".’ 2 ", 3 ’’#""# %$&!’( # )*+* ,$ %-. 4’ ((1 +1 5 AGENDA ITEM #7. a) REGULAR COUNCIL - 10 Aug 2015 SUBJECT/TITLE: Enterprise Asset Management System RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Mehdi Sadri, IT Director EXT.: 6886 FISCAL IMPACT: Expenditure Required: $ $60,000/year Transfer Amendment: $ N/A Amount Budgeted: $ $42,000/year Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The City purchased the InforEAM system in 2007 for the purpose of Public Works (PW) and Community Services (CS) asset conditions, work orders, service requests, and cost tracking. The system was implemented and has been in use since 2009. InforEAM has a ve ry high per seat licensing fee, a very high per mobile device licensing fee, and high staff costs in maintaining interfaces with other City systems that is inherent in the complicated system design and poor integration with GIS. Because the fee structure a nd the poor user- interface, the system has never been fully adopted by all city departments as intended. In 2013, PW, CS, and Information Technology (IT) departments agreed to reexamine the usability of the InforEAM asset management system and a possible replacement. In 2014, PW, CS and IT selected the CityWorks system as the potential replacement of the InforEAM and decided to go through a “pilot” period to determine its functionalities and usability. At the end of the pilot period, PW decided to utilize the system fully while CS decided to continue its pilot/testing of the system. CityWorks’ licensing structure does not require an initial acquisition cost; instead, they only require an annual license fee based on the City’s population. The initial annu al cost is at $60,000 per year for the first 4 years (up to April 2019) based on current population. The next pricing tier is for population between 100,000 – 150,000 for $75,000 per year currently. We believe the City will be in the next pricing tier afte r the 4 year period. This annual service cost will be partially offset by the existing budget for InforEAM system ($42,000), with the remaining $18,000 to be covered by the current IT budget. We believe the total cost of ownership for CityWorks is actually lower when we compare the fully implemented system and the staff costs in maintaining interfaces with the InforEAM system. EXHIBITS: A. Issue Paper B. Contract STAFF RECOMMENDATION: AGENDA ITEM #7. b) Approve the implementation of the software “Cityworks” as replacement for InforEAM system for the Public Works department as well as continue the efforts to pilot and evaluate the software as potential replacement of InforEAM by the Community Services Facilities and Golf Course Maintenance divisions and as a new asse t management system for the Parks Maintnenace division. AGENDA ITEM #7. b) ADMINISTRATION SERVICES M E M O R A N D U M DATE:August 10, 2015 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Iwen Wang, ASD Administrator STAFF CONTACT:Mehdi Sadri, IT Director SUBJECT:Purchase of Enterprise Asset Management System ISSUE Should the City replace InforEAM with a new Enterprise Asset Management System? RECOMMENDATION Staff recommends approval of the purchase and implementation of Cityworks Server AMS (Cityworks), an enterprise asset management system for Public Works Utilities and Transportation divisions, and continue to evaluate the software capability for use by Community Services Facilities, Parks Maintenance, and Natural Resources divisions. BACKGROUND The City purchased the InforEAM system in 2007 for the purpose of Public Works and Community Services asset conditions, work orders, service requests, and cost tracking. The system was implemented and has only been used by PW Maintenance Services section, and never fully to the scope as originally intended. The limited utilization is due to the complicated system design, poor integration with GIS and other utility systems, the per seat licensing model, and per device license fee for the mobile application. In 2013, Public Works, Community Services, and Information Technology departments agreed to review suitability of the InforEAM asset management system and possible replacement by performing the following: 1.Review and document the problems with the InforEAM system 2.Review the 2004 functional requirements and re-evaluate fundamental questions going forward A single system for multiple line of businesses or specialized solution for each line of business? AGENDA ITEM #7. b) Are there sufficient common purposes, what are the core purposes or functionalities? What level of details do we need to track (assets, work orders, maintenance cost)? 3.Review the following high-level technical requirements Public/private facing system (intranet vs internet access)? Centralized vs. distributed data collection (desktop device vs mobile device)? GIS centric (asset inventory data integration)? Mobility (browser vs. client/server and customer portal)? How important would it be to make sure data is entered/approved once? (e.g. use the work order system to capture data for timesheets) 4.Perform a market study of enterprise asset management systems Based on initial research the following software packages were short-listed for further study. The initial evaluation was made based on survey of other agencies, readily available marketing material and conversations/demos with sales representatives. Cartegraph Cityworks Infor Hansen Maximo VueWorks Through a process of elimination based on demonstrated functionality, reference checks with other current users, and licensing costs, the list of potential replacements was reduced to two: Cityworks and Cartegraph, with Cityworks being the front runner replacement software options. In October 2013, upon review of results in each category the project team agreed the InforEAM system should be replaced and selected Cityworks software for further evaluation. The project team further decided to halt the annual maintenance payment to InforEAM. The Public Works and Community Services departments requested that the next phase of replace software evaluation include a trial use of the software to make sure the actual usability meets the City’s needs. On April 2nd, 2014 the City entered into agreement with Azteca Systems Inc. for a six-month software license at $20,000.00 as well as implementation services for $26,610.00. AGENDA ITEM #7. b) In July 2014, the Information Technology, Public Works, and Community Services staff kicked off the Cityworks software pilot by pursuing the following actions: Setup a pilot team and defined roles for team members Setup server hardware and installed the Cityworks software Configure and customize the software with Azteca’s “Local Government” templates. Immediately the pilot team determined that the “Local Government Templates” were not sufficient for modeling the City’s asset inventory and organizational structure so the configuration team undertook a larger customization effort than was anticipated. As of August 2015, the status of customizations varies for each work group, with Community Services at 60% to Public Works at 80%. The lower customization rate is primarily due to very limited baseline information available for system configuration tasks need to be address from the ground up. Use of the software for evaluation by department/division staff As of July 2015, Public Works staff has had a sufficient opportunity to use the system based on completeness of configuration and time spent using the system. Community Services divisions has had less user experience with the system due to multiple factors such as competing Spring and Summer work tasks as well as completeness of system configuration. End of pilot system comparisons System Functional Categories InforEAM Cityworks Technology/platform web/no mobile web/mobile Software design/architecture not easy to customize easy to customize System configuration/administration requires tech. expertise shared w/non- tech Modules full featured full featured GIS Integration very poor excellent Assets management very dissatisfied above satisfied Inventory management very dissatisfied satisfied Work order management very dissatisfied satisfied Maintenance management very dissatisfied satisfied Cost accounting very dissatisfied satisfied Reporting requires tech. expertise shared w/non- tech Workflow complicated/no mobile simpler/mobile Citizen request management Not available TBD/Phase II Mobile device compatibility cost prohibitive licensing included in license AGENDA ITEM #7. b) User Recommendation: Public Works Department approve Cityworks’ capabilities and recommends moving forward with the full implementation for Maintenance Services (Water, Wastewater, Stormwater) and Transportation Maintenance (Signs and Signals) divisions. Community Services Department will use Cityworks for the Natural Resources (Urban Forestry) division. The Parks Maintenance and Golf Course as well as Facilities divisions will continue piloting the system and make determination by 12/31/2015 with the recommendation to move forward with purchase and implementation of Cityworks. Next Steps: With the recommendation to move forward with replacing InforEAM with Cityworks system, the following tasks remain to be completed: Complete the pilot configuration and usability test of Cityworks for the Community Service Department and make a determination/recommendation by 12/31/2015 Replace all Public Works functions of the InforEAM system with Cityworks functionality by 6/30/2016 Evaluate and implement integrated Customer Relationship Management (CRM) by 12/31/2016 Cost Comparison: InforEAM Software Maintenance: $42,000 annually -20 concurrent users/1000 callers -$3K per mobile device (currently no mobile licenses) Cityworks Server AMS Standard Enterprise License Agreement: $60,000 annually -Four year (until April 2019) fixed contract pricing based on population of City -unlimited users -including unlimited mobile devices AGENDA ITEM #7. b) CAG—15—111CtyvvorksAztecaSystenis.Icc,11075SouthStaite24‘TEL801523.2751CITYWORKSLICENSEAGREEMENTThisMasterSoftwareLicenseAgreementmadebyandbetweenAztecaSystems,Inc.(“AztecaSystems”)aUtahcorporation,withaplaceofbusinessat11075SouthState,Suite24,Sandy,Utah84070USAandtheCityofRenton,WA,usingcertainofAztecaSystemsLicensedProductshereinafterreferredtoas“Licensee.”ThepartiesheretoacknowledgethatthisAgreementisintendedtobeamasteragreementunderwhichLicenseemaylicenselicensedProductsfromtimetotime.PursuanttothetermsofthisAgreement,theMaintenanceAddendum,andanyadditionaladdendaoramendmentsthereto,AztecaSystemsoritsAffiliatesmaylicensetheLicensedProductsandprovidesupportandmaintenancetoLicenseeorAffiliatesofLicensee.ThisAgreementiseffectiveimmediatelyupondeliveryofLicensedProducts(the“EffectiveDate”).WHEREAS,AztecaSystemshasdevelopedandistheownerofanextensiveplatformofproducts(theSoftware,asdefinedbelow);WHEREAS,Licenseedesiresanon-exclusivelicensetousesomeoftheproductsoftheSoftwareknownasCityworks(assetforthherein):andWHEREAS.AztecaSystemsiswillingtograntsuchalicenseonthetermsandconditionssetforthbelow.NOW.THEREFORE,inconsiderationoftheforegoingandofthemutualpromisescontainedinthisAgreement,AztecaSystemsandLicenseeagreeasfollows:ARTICLEI—DEFINITIONS1.1Definitions.Thetermsusedaredefinedasfollows:a.“Agreement”meansthisSoftwareLicenseAgreementbetweenAztecaSystemsandLicensee,inclusiveofallschedules,exhibits,attachments,addendaandotherdocumentsincorporatedbyreferenceb.“AuthorizationCode(s)”meansanykey,authorizationnumber,enablementcode,logincredential.activationcode,token,accountusernameandpassword,orothermechanismrequiredforuseofaProduct.c.“AuthorizedUser”or‘User’shallmean:(I)adirectuseroftheLicensedProducts,includingbutnotlimitedtoLicensee’semployees;or(ii)Licensee’sconsultantswhohaveagreedtomaintaintheLicensedPropertyinconfidenceanduseitonlyforthebenefitofLicensee.d.“CoveredSoftware”shallmeantheparticularCitvworksSoftware,scripts,interfacesandcustomcodeidentifiedinAddendumI.e.“CustomApplications“shallmeanallyscripts,interfaces,reportsorprogramcodecreatedbyAztecaSystems,Licensee,CityworksPartner,orotherthird-party,otherthanProgramModificationstotileCityworksapplications,thatprovidespecificfunctionalityuniquelydesignedfortheLicensee.AnyCustomApplicationsdeliveredtoLicenseeshallNOTbecomepartoftheLicensedSoftwareunlessotherwisespecifiedinAddendumI.f.“Data”meansanyAztecaSystemsorthird-partydigitaldataset(s)including,butnotlimitedto.geographicvectordata,rasterdatareports.orassociatedtabularattributes,whetherbundledwithSoftwareandOnlineServicesordeliveredindependently.g.“DeploymentServerLicense”meansalicensethat,inadditiontoprovidingstagingserverLicenserights,authorizesLicenseetoinstallandusetheSoftwarefordeploymentinLicensee’sinternaluse.h.“TestingServerLicense”meansalicensethatauthorizesLicenseetoinstallandusetheSoftwareonaserverinLicensee’sinternalusetoprovidetestingLicenserightspriortodeployment.i.“Documentation”meansalluserreferencedocumentationthatisdeliveredwiththeSoftwareandincludesbutisnotlimitedto(a)allmaterialspublished,provideddigitally,orotherwisemadeavailabletoLicenseebyAztecaSystemsthatrelatetothefunctional,operationaland/orperformancecapabilitiesoftheSoftware:(b)alluser,operator.systemadministration,technical,supportandothermanualsandallothermaterialspublished,provideddigitallyorotherwisemadeavailabletoLicenseethatdescribethefunctional,operationaland/orperformancecapabilitiesoftheSoftware;(c)anyRequestsforInformationandiorResponsesforProposals(ordocumentsofsimilareffect)issuedbyLicensee,andtheresponsesMasterLicense&MaintenanceAgreementPage1of141/1/ised.AGENDA ITEM #7. b) 00theretofromAztecaSystems,andanydocumentwhichpurportstoupdateorreviseanyoftheforegoing;and(d)theresultsofany“ProofofConcept”orsimilartypepresentationsortestsprovidedbyAztecaSystemstoLicensee.j.“InternalUse”meansuseoftheLicensedProductsbyemployeesofLicenseeinLicensee’sinternaloperationsbtttdoesnotincludeaccessoftheLicensedProductsby,oruseoftheLicensedProductsintheprovisionsofservicesto,Licensee’sclientsorcustomers.InternalUsealsoincludesuseoftheLicensedProductsbycontractorsofLicensee,includingcontractorsprovidingoutsourcingorhostingservices,aslongasLicenseeassumesuiillresponsibilityforthecompliancewiththisAgreementinsuchuse.UseoftheLicensedProductsforanypartthereof)forthebenefitofothers,whetherbymeansofasoftwareasaserviceoffering,servicebureauapplication,applicationserviceprovider,outsourcingorothermeansofprovidingservicetoanythirdpartyshaltnotbeconsideredInternalUse.k.“LicensedProducts”shallmeantheportionoftheCityworksSoftwareandtheDocumentationtowhichLicenseehaspurchasedaLicenseasidentifiedasspecifiedinAddendumIattachedhereto.LicensedProductsshallincludeanyupdatesorupgradestotheLicensedProductsthatAztecaSystemsmayatitsdiscretiondelivertoLicensee.I.“Login”meansalicensethatallowsLicenseetopermitasingleauthorizednamedendusertousetheSoftware,Data,andDocumentationinstalledonaserverandaccessedfromacomputerdevice.m.‘OnlineServices’meansanyInternet-basedsystem,includingapplicationsandassociatedAPIs,hostedbyAztecaSystemsoritslicensors,forstoring,managing,publishing,andusingCityworkssoftwareanddata,andotherinformation.n.‘OrderingDocument(s)”meansasalesquotation.purchaseorder,orotherdocumentidentil’ingtheProductsthatLicenseeorders.o.“Preview”meansanyalpha,beta,orprereleaseProduct.p.“Product(s)”meansSoftware,Data,OnlineServices,andDocumentationlicensedcLnderthetermsofthisLicenseAgreement.q.“Sample(s)”meanssamplecode,sampleapplications.add-ons,orsampleextensionsofProducts.r.“Server”meanseachsingleinstanceofanoperatingsystem,whetherphysicallyinstalledonacon;puterorwithinavirtualizedenvironment.s.“Sothvare”or“CityworksSoftware”meansalloranyportionofAztecaSystemsproprietarysoftwaretechnologyaccessedordownloadedfromanAztecaSystems(Cityworks)-authorizedwebsiteordeliveredonanymediainanyformatincltidingbackups,updates,servicepacks,patches,hotfixes.orpermittedmergedcopies.t.“MaintenanceAddendum”shallmeantheMasterSoftwareMaintenanceAddendumattachedhereto.u.“TermLicense”meansalicenseoraccessprovidedforuseofaProducttotalimitedtimeperiod(“Term’)oronasubscriptionortransactionbasis.ARTICLE2—INTELLECTUALPROPERTYRIGHTSANDRESERVATIONOFOWNERSHIPProductsarelicensed,notsold.AztecaSystemsanditslicensorsownProductsandallcopies,whichareprotectedbyUnitedStatesandapplicableinternationallaws,treaties,andconventionsregardingintellectualpropertyandproprietaryrightsincludingtradesecrets.LicenseeagreestousereasonablemeanstoprotectProductsfromunauthorizeduse,reproduction,distribution,orpublication.AztecaSystemsanditsthird-partylicensorsreserveallrightsnotspecificallygrantedinthisLicenseAgreementincludingtherighttochangeandimproveProducts.ARTICLE3—GRANTOfLICENSE3.1GrantofLicense.Subjecttothetermsofthisagreement,AztecaSystemsgrantstoLicenseeapersonal,nonexclusive.nontransferablelicensesolelytousetheProductsassetforthintheapplicableProductLicensingAddendum(i)forwhichtheapplicablelicensefeeshavebeenpaid;(ii)forLicensee’sowninternaluse;(iii)inaccordancewiththisLicenseAgreementandthecontigurationorderedbyLicenseeorasauthorizedbyAztecaSystemsoritsauthorizeddistributor;and(iv)forperpetualuseorforaterm,iftermisidentified,untilterminatedinaccordancewithArticle5.Licensetypesmayinclude,bittarenotlimitedtoLogin,Workgroup,Departmental,ELA(EnterpriseLicense)orTermLicenses.InadditiontotheScopeofUseinArticle4,AddendumI—ProductLicensingandtheSoftwareTermsandUsewhichappliestospecificProducts,Addendum2--MaintenanceAgreement,Addendum2.andAddendum3—OnlineAgreement(ifapplicable)collectively,areincorporatedinthisAgreement.a.So/iware.UseandLicenseforspeciticSoftwareproductsaresetforthinAddendum1-ProductMasterLicense&MaintenanceAgreementPage2of141/1/15ed.AGENDA ITEM #7. b) C,CLicensingAddendum,whichisincorporatedbyreference.b.Muh7tenance.MaintenancetermsaresetforthinAddendum2,-Maintenanceagreementwhichisincorporatedbyreference.c.OnlineServices.TermsofuseforOnlineServices(ifapplicable)aresetforthinAddendum3,tvhichisincorporatedbyreference.RESERVATIONOFOWNERSHIP:AztecaSystemsretainsexclusiveright,title,interest,andownershipofanycopyoftheSoftwareCityworksandRelatedMaterialslicensedunderthisLicenseAgreement.ThisAgreementdoesnottransferownershiprightsofanydescriptionintheSoftwareorservicestoLicenseeoranythirdparty.LicenseeagreestousereasonableeffortstoprotecttheSoftwareCityworksandRelatedMaterialsfromunauthorizeduse,reproduction,distribution,orpublication.3.2PreviewReleaseLicenses.ProductsacquiredunderanevaluationlicenseorunderaBetaprogramareintendedforevaluationandtestingpurposesonlyandnotforcommercialuse.AnysuchuseisatLicensee’sownrisk,andtheProductsdonotqualifyforAztecaordistributormaintenance.3.3SpecialUsePrograms.IfLicenseeacquiresProductsunderaspecialprogramfornoncommercial,nonprofit,educational,orotherlimited-uselicense,Licensee’suseoftheProductsissubjecttotheten-nssetforthintheapplicableenrollmentformorasdescribedonAzteca’swebsiteinadditiontothenon-conflictingtermsofthisLicenseAgreement.Allsuchprogramtermsareincorporatedhereinbyreference.3.4Delivery.UnlessotherwiserequestedbyLicensee,AztecaSystemsshallprovideanelectroniclinktomakeavailabletoLicenseetheLicensedPropertybyelectronicdownloadandalicensekeytoactivatetheLicensedProperty.ARTICLE4—SCOPEOFUSE4.1PermittedUsesa.ForProductsdeliveredtoLicensee.Licenseemay:I.InstallandstoreProductsonelectronicstoragedevice(s):2.Makearchivalcopiesandroutinecomputerbackups:3.InstallanduseaTestingServerLicenseofSoftwareconcurrentlywiththeDeploymentServerLicensetobereplacedduringareasonabletransitionperiodnottoexceedsix(6)months,providedthatthedeploymentofeitherversiondoesnotexceedLicensee’slicensedquantity;thereafter,LicenseeshallnotusemoreSoftwareintheaggregatethanLicensee’stotallicensedquantity;4.MovetheSoftwareinthelicensedconfigurationtoareplacementServer;andb.Licenseemayuse,copy,orpreparederivativeworksofDocumentationsuppliedindigitalformatandthereafterreprodtice.display,andredistributethecustomizeddocumentationonlyforLicensee’sowninternaluse.PortionsofDocumentationsuppliedindigitalformatmergedwithothersoftwareandprintedordigitaldocumentationaresubjecttothisLicenseAgreement.LicenseeshallincludethefollowingcopyrightattributionnoticeacknowledgingtheproprietarvrightsofAztecaanditslicensors:“PortionsofthisdocumentincludeintellectualpropertyofAztecaanditslicensorsandareusedhereinunderlicense.Copyright©[Licenseewillinserttheuciucilcopyrightdate()fromthesourcematerials]AztecaSystems,Inc.anditslicensors.Allrightsreserved.”c.ConsultantorCwtractor.1ccess.SubjecttoSection3.1,AztecaSystemsmaygrantLicenseetherighttopermitLicensee’sconsultantsorcontractorstousetheProductsexclusivelyandsolelyforLicensee’sbenefit.LicenseemustfirstobtainwrittenpermissionfromAzteca,whichmayincludeadditionalrestrictions,priortograntinganyrightstoconsultantsorContractors.LicenseeshallbesolelyresponsibleforcompliancebyconsultantsandcontractorswiththisLicenseAgreementandshallensurethattheconsultantorcontractordiscontinciesProductuseuponcompletionofworkforLicensee.AccesstooruseofProductsbyconsultantsorcontractorsnotexclusivelyforLicensee’sbenefitisprohibited.MasterLicense&MaintenanceAgreementPage3of141/1/15ed.AGENDA ITEM #7. b) 004.2UsesNotPermitted.Excepttotheextentthatapplicablelawprohibitsoroverridestheserestrictions,orasprovidedherein,Licenseeshallnota.Sell,rent,lease,sublicense,lend,assign,ortime-shareProducts;b.permitpersonsotherthanAuthorizedUserstoaccessorusetheLicensedProducts(oranypartthereof);c.ActasaservicebureauorCommercialASP;d.UseSoftware,Data,orDocumentationforasiteorserviceandoperatethesiteorserviceforprofitorgeneratereventiethroughdirectorindirectmethods(e.g.,advertisingorbychargingforaccesstothesiteorservice);e.RedistributeSoftware,Data,orOnlineServicestothirdparties,inwholeorinpart,including,butnotlimitedto,extensions,components.orAPis;orf.RedistributeAuthorizationCodes;g.Reverseengineer,decompile,ordisassembleProducts:h.Makeanyattempttocircumventthetechnologicalmeasure(s)thatcontrolsaccesstooruseofProducts;i.UploadortransmitcontentorotherwiseuseProductsinviolationofthird-partyrights,includingintellectualpropertyrights,privacyrights,nondiscriminationlaws,oranyotherapplicablelaworgovernmentregulation;j.RemoveorobscureanyAztecaSystems(oritslicensors’)patent,copyright,trademark,proprietaryrightsnotices,and/orlegendscontainedinoraffixedtoanyProduct,Productoutput.metadatafile,oronlineand/orhard-copyattributionpageofanyDataorDocumentationdeliveredhereunder;k.SeparatefromthelicenseduseofAPis,LicenseemaynotunbundleorindependentlyuseindividualorcomponentpartsoftheProducts,Software,OnlineServices,orData;I.IncorporateanyportionoftheSoftwareintoaproductorservicethatcompeteswiththeSoftware:m.PublishtheresultsofbenchmarktestsrunonSoftwarewithoutthepriorwrittenpermissionofAztecaSystems;orn.Use.incorporate,modit,distribute,provideaccessto,orcombineanycomputercodeprovidedwiththeSoftwareinamannerthatwouldsubjectsuchcodeoranypartoftheSoftwaretoopensourcelicenseterms,whichincludesanylicensetermsthatrequirecomputercodetobe(i)disclosedinsourcecodeformtothirdparties,(ii)licensedtothirdpartiesforthepurposeofmakingderivativeworks,or(iii)redistributabletothirdpartiesatnocharge.ARTICLE5—TERMANDTERMINATION5.1.ThisLicenseAgreementiseffectiveuponacceptance.LicenseemayterminatethisLicenseAgreementoranyProductlicenseatanytimeuponwrittennoticetoAztecaSystems.EitherpartymayterminatethisLicenseAgreementoranylicenseforamaterialbreachthatisnotctiredwithinten(10)daysofwrittennoticetothebreachingparty,exceptthatterminationisimmediateforamaterialbreachthatisimpossibletocure.UponterminationoftheLicenseAgreement,alllicensesgrantedhereunderterminateaswell.UponterminationofalicenseortheLicenseAgreement,Licenseewill(1)stopaccessingandusingaffectedProduct(s);(ii)clearanyclient-sidedatacachederivedfromOnlineServices;and(iii)uninstall,remove,anddestroyallcopiesofaffectedProduct(s)inLicensee’spossessionorcontrol,includinganymodifiedormergedportionsthereof,inanyform,andexecuteanddeliverevidenceofsuchactionstoAztecaSystemsoritsauthorizeddistributor.IfthisAgreementisterminatedundersection4oftheMaintenanceAddendum,LicenseeshallthenreturntoAztecaSystemsallofTheSoftwareCityworks,relatedmodules,relatedupdates,andanywholeorpartialcopies,codes.modifications,andmergedportionsinanyform.AztecawillfornoadditionalchargetoLicenseeandatLicensee’soptioneithergrantalicensetotheLicensee,foraperiodofoneyear,whichwillallowLicenseetoretaintheabilitytoaccessrecordsanddatacontainedinTheCityworksSoftwareorallowLicenseetocreatedigitalcopiesofallfilesneededbytheLicenseeforthesameperiod.ThepartiesherebyagreethatallprovisionswhichoperatetoprotecttheintellectualrightsofAztecaSystemsshallremaininforceshouldbreachoccur.5.2.TerminationofMaintenance.TheMaintenanceAddendum(Addendum#2)andtherightsgrantedthereundermaybeterminatedindependentlyoftheAgreementinaccordancewithSection4oftheMaintenanceAddendum.MasterLicense&MaintenanceAgreementPage4of141/1/15ed.AGENDA ITEM #7. b) CCARTICLE6—LIMITEDWARRANTIESANDDISCLAIMERS6.1LimitedWarranties.ExceptasotherwiseprovidedinthisArticle6.AztecaSystemswarrantsforaperiodofninety(90)daysfromthedateAztecaSystemsissuestheAuthorizationCodeenablinguseofSoftwareandOnlineServicesthat(I)theunmodifiedSoftwareandOnlineServiceswillsubstantiallyconformtothepublishedDocumentationundernormaluseandserviceand(ii)mediaontvhichSoftwareisprovidedwillbefreefromdefectsinmaterialsandworkmanship.6.2SpecialDisclaimer.DATA.SAMPLES,HOTFIXES,PATCHES.UPGRADES,ANDEVALUATIONANDBETASOFTWAREAREDELIVERED“ASIS”WITHOUTWARRANTYOFANYKIND.6.3InternetDisclaimer.THEPARTIESEXPRESSLYACKNOWLEDGEANDAGREETHATTHEINTERNETISANETWORKOFPRIVATEANDPUBLICNETWORKSANDTHAT(i)THEINTERNETISNOTASECUREINFRASTRUCTURE.(ii)THEPARTIESHAVENOCONTROLOVERTHEINTERNET,AND(iii)NONEOFTHEPARTIESSHALLBELIABLEFORDAMAGESUNDERANYTHEORYOFLAWRELATEDTOTHEPERFORMANCEORDISCONTINUANCEOFOPERATIONOFANYPORTIONOFTHEINTERNETORPOSSIBLEREGULATIONOFTHEINTERNETTHATMIGHTRESTRICTORPROHIBITTHEOPERATIONOFONLINESERVICES.6.4GeneralDisclaimer.EXCEPTFORTHEABOVEEXPRESSLIMITEDWARRANTIES,AZTECASYSTEMSDISCLAIMSALLOTHERWARRANTIESORCONDITIONSOfANYKIND,WHETHEREXPRESSORIMPLIED,INCLUDING,BUTNOTLIMITEDTO,WARRANTIESORCONDITIONSOFMERCHANTABILITYANDFITNESSFORAPARTICULARPURPOSE,SYSTEMINTEGRATION.ANDNON-INFRINGEMENTOFINTELLECTUALPROPERTYRIGHTS.AZTECASYSTEMSDOESNOTWARRANTTHATPRODUCTSWILLMEETLICENSEESNEEDS:THATLICENSEE’SOPERATIONOfTHESAMEWILLBEUNINTERRUPTED,ERRORFREE,FAULT-TOLERANT,ORFAIL-SAFE;ORTIIATALLNONCONFORMITIESCANORWILLBECORRECTED.PRODUCTSARENOTDESIGNED.MANUFACTURED,ORINTENDEDFORUSEINENVIRONMENTSORAPPLICATIONSTHATMAYLEADTODEATH.PERSONALINJURY,ORPHYSICALPROPERTY/ENVIRONMENTALDAMAGE.ANYSUCHUSESHALLBEATLICENSEE’SOWNRISKANDCOST.6.ExclusiveRemedy.Licensee’sexclusiveremedyandAztecaSystems’entireliabilityforbreachofthelimitedwarrantiessetforthinthisArticle6shallbelimited,atAztecaSystems’solediscretion,to(i)replacementofanydefectivemedia:(ii)repair,correction,oraworkaroundforSoftwareorOnlineServicessubjecttotheAztecaSystemsMaintenanceProgramorLicensee’sauthorizeddistributor’smaintenanceprogram,asapplicable:or(iii)returnofthelicensefeespaidbyLicenseeforSoftwareorOnlineServicesthatdonotmeetAztecaSystemslimitedwarranty,providedthatLicenseeuninstalls,removes,anddestroysallcopiesofSoftwareorDocumentation;ceasesusingOnlineServices;andexecutesanddeliversevidenceofsuchactionstoAztecaSystems.ARTICLE7—LIMITATIONOFLIABILITY7.1DisclaimerofCertainTypesofLiability.AZTECASYSTEMS,ITSAUTHORIZEDDISTRIBUTOR(IFANY),ANDITSLICENSORSSHALLNOTBELIABLETOLICENSEEFORCOSTSOfPROCUREMENTOFSUBSTITUTEGOODSORSERVICES;LOSTPROFITS,LOSTSALES,ORBUSINESSEXPENDITURES;INVESTMENTS;BUSINESSCOMMITMENTS;LOSSOFANYGOODWILL;ORANYINDIRECT,SPECIAL.INCIDENIAL.ORCONSEQUENTIALDAMAGESARISINGOUTOFORRELATEDTOTHISLICENSEAGREEMENTORUSEOFPRODUCTS,HOWEVERCAUSEDONANYTHEORYOFLIABILITY.WHETHERORNOTAZTECASYSTEMSORITSLICENSORSHAVEBEENADVISEDOFTHEPOSSIBILITYOFSUCHDAMAGE.THESELIMITATIONSSHALLAPPLYNOTWITHSTANDINGANYFAILUREOfESSENTIALPURPOSEOFANYLIMITEDREMEDY.7.2GeneralLimitationofLiability.EXCEPTASPROVIDEDINARTICLE8—INFRINGEMENTINDEMNITY,THETOTALCUMULATIVELIABILITYOFAZTECASYSTEMSANDITSAUTHORIZEDDISTRIBUTORHEREUNDER.FROMALLCAUSESOFACTIONOFANYKIND.INCLUDING.BUTNOTLIMITEDTO,CONTRACT,TORT(INCLUDINGNEGLIGENCE).STRICTLIABILITY,BREACHOFWARRANTY,MISREPRESENTATION.OROTHERWISE.SHALLNOTEXCEEDTHEFEESACTUALLYPAIDBYLICENSEEDURINGThECURRENTSUPPORTPERIOD.MasterLicense&MaintenanceAgreementPage5of141/1/15ed.AGENDA ITEM #7. b) a0FORIKEPRODUCTSTHAIGIVERISETOTHECAUSEOFACTION.7.3ApplicabilityofDisclaimersandLimitations.LicenseeagreesthatthelimitationsofliabiLityanddisclaimerssetforthinthisLicenseAgreementwillapplyregardlessofwhetherLicenseehasacceptedProductsoranyotherproductorservicedeliveredbyAztecaSystems.ThepartiesagreethatAztecaSystemshassetitsfeesandenteredintothisLicenseAgreementinrelianceonthedisclaimersandlimitationssetforthherein,thatthesamereflectanallocationofriskbetweentheparties,andthatthesameformanessentialbasisofthebargainbetweentheparties.THESELIMITATIONSSHALLAPPLYNOTWITHSTAND[NGANYFAILUREOFESSENTIALPURPOSEOFANYLIMITEDREMEDY.THEFOREGOINGWARRANTIES,LIMITATIONS.ANDEXCLUSIONSMAYNOTBEVALIDINSOMEJURISDICTIONSANDAPPLYONLYTOTHEEXTENTPERMITTEDBYAPPLICABLELAWINLICENSEE’SJURISDICTION.LICENSEEMAYHAVEADDITIONALRIGHTSUNDERLAWTHATMAYNOTBEWAIVEDORDISCLAIMED.AZIECASYSTEMSDOESNOTSEEKTOL1MITLICENSEE’SWARRANTYORREMEDIESTOANYEXTENTNOTPERMITTEDBYLAW.ARTICLE8—INFR1NGE1ENTINDEMNITY8.1AztecaSystemsshalldefend,indemnify,andholdLicenseeanditsemployeesharmlessfromandagainstanyloss,liability,cost,orexpense,includingreasonableattorneysfees,thatLicenseeincursasaresultofanyclaims,actions,ordemandsbyathirdpartylegallyassertingthatLicensee’slicenseduseofSoftwareorOnlineServicesinfringeaUSpatent,copyright,ortrademark,provided:a.LicenseepromptlynotiliesAztecaSystemsinwritingoftheclaim:b.Licenseeprovidesdocumentsdescribingtheallegationsofinfringement;c.AztecaSystemshassolecontrolofthedefenseofanyactionandnegotiationrelatedtothedefenseorsettlementofanyclaim:U.LicenseereasonablycooperatesinthedefenseoftheclaimatAztecaSysten]s’requestandexpense;and.e.Licenseeanditsemployeesarenotinviolationofthetermsofthisagreement.8.2IfSoftwareorOnlineServicesarefoundtoinfringeaUSpatent,copyright,ortrademark,AztecaSystems,atitsownexpense,mayeither(I)obtainrightsforLicenseetocontinueusingtheSoftwareorOnlineServicesor(ii)modifytheallegedlyinfringingelementsofSoftwareorOnlineServiceswhilemaintainingsubstantiallysimilarfunctionality.Ifneitheralternativeiscommerciallyreasonable,thelicenseshallterminate,andLicenseeshallceaseaccessinginfringingOnlineServicesandshalluninstallandreturntoAztecaSystemsanyinfringingitem(s).AztecaSystemsentireliabilityshallthenbetoindemnifyLicenseepursuanttoSection8.landrefundtheunusedportionoffeespaid,proratedforthecurrentmaintenanceperiod.8.3AztecaSystemsshallhavenoobligationtodefendLicenseeottopayanyresultantcosts,damages,orattorneys’leesforanyclaimsordemandsallegingdirectorcontributoryinfringementtotheextentarisingoutof(i)thecombinationorintegrationofSoftwareorOnlineServiceswithaproduct,process,orsystemnotsuppliedbyAztecaSystemsorspecifiedbyAztecaSystemsinitsDocumentation;(ii)materialalterationofSoftwareorOnlineServicesbyanyoneotherthanAztecaSystemsoritssubcontractors;or(iii)useofSoftwareorOnlineServicesaftermodificationshavebeenprovidedbyAztecaSystemsforavoidinginfringementoruseafterareturnisorderedbyAztecaSystemsunderSection8.2.8.4THEFOREGOINGSTATESTHEENTIREOBLIGATIONOFAZTECASYSTEMSWITHRESPECTTOINFRINGEMENTORALLEGATIONOFINFRINGEMENTOF[NTELLECTUALPROPERTYRIGHTSOFANYTHIRDPARTY.ARTICLE9—GENERALPROVISIONS9.1FutureUpdates.NeworupdatedProductsandsubscriptionrenewalswillbelicensedunderthethen-currentAztecaSystemslicensetermsandconditionsincludedwiththedeliverableProducts.9.2ExportControlRegulations.LicenseeexpresslyacknowledgesandagreesthatLicenseeshallnotexport.reexport,import.transfer,orreleaseProducts,inwholeorinpart,to(i)anyUSembargoedcountry;(ii)anypersonontheUSTreasuryDepartment’slistofSpeciallyDesignatedNationals:(iii)anypersonorentityontheUSMasterLicense&MaintenanceAgreementPage6of141/1/15ed.AGENDA ITEM #7. b) CCCommerceDepartmentsDeniedPersonsList,EntityList,orUnverifiedList;or(iv)anypersonorentityorintoanycountrywheresuchexport,re-export,orimportviolatesanyUS,local,orotherapplicableimport/exportcontrollawsorregulationsincluding,butnotlimitedto,thetermsofanyimport/exportlicenseorlicenseexemptionandanyamendmentsandsupplementaladditionstothoseimport/exportlatvsastheymayoccurfromtimetotime.9.3TaxesandFees,ShippingCharges.LicensefeesquotedtoLicenseeareexclusiveofanyandalltaxesorfees,including,butnotlimitedto,salestax,usetax,value-addedtax(VAT),customs,duties,ortariffs,andshippingandhandlingcharges.9.4NoImpliedWaivers.ThefailureofeitherpartytoenforceanyprovisionofthisLicenseAgreementshallnotbedeemedawaiveroftheprovisionsorofthetightofsuchpartythereaftertoenforcethatoranyotherprovision.9.5Severability.ThepartiesagreethatifanyprovisionofthisLicenseAgreementisheldtobeunenforceableforanyreason,theremainingtermsandconditionsofthisLicenseAgreementshallremaininfullforceandeftëct.Thepartiesfurtheragreethatinsuchevent,theaffectedprovision(s)shallbereformedonlytotheextentnecessarytomaketheintentofthelanguageenforceable.9.6SuccessorandAssigns.Licenseeshallnotassign,sublicense,ortransferLicensee’srightsordelegateLicensee’sobligationsunderthisLicenseAgreementwithoutAztecaSystems’priorwrittenconsent,andanyattempttodosowithoutconsentshallbevoid.ThisLicenseAgreementshallbebindingontherespectivesuccessorsandassignsofthepartiestothisLicenseAgreement.Notwithstanding.agovernmentcontractorundercontracttothegovernmenttodeliverProductsmayassignthisLicenseAgreementandProductsacquiredfordeliverytoitsgovernmentcustomerupontrittennoticetoAztecaSystems,providedthegovernmentcustomerassentstothetermsofthisLicenseAgreement.9.7SurvivalofTerms.TheprovisionsofArticles2,5,6,7,8.and9ofthisLicenseAgreement.andtheprovisionsofsection5ofAddendum2.shallsurvivetheexpirationorterminationofthisLicenseAgreement.9.8EquitableRelief.LicenseeagreesthatanybreachofthisLicenseAgreementbyLicenseemaycauseirreparabledamageandthat,intheeventofsuchbreach,inadditiontoanyandallremediesatlaw,AztecaSystemsshallhavetherighttoseekaninjunction,specificperformance,orotherequitablereliefinanycourtol’competentjurisdictionithouttherequirementofpostingabondorprovinginjuryasaconditionforrelief.9.9USGovernmentLicensee.TheProductsarecommercialitems,developedatprivateexpense.providedtoLicenseeunderthisLicenseAgreement.IfLicenseeisaUSgovernmententityorUSgovernmentcontractor,AztecaSystemslicensesProductstoLicenseeinaccordancewiththisLicenseAgreementunderFARSubparts12.211/12.212orDFARSSubpart227.7202.AztecaSystemsDataandOnlineServicesarelicensedunderthesamesubpart227.7202policyascommercialcomputersoftwareforacquisitionsmadeunderDFARS.Thecommercial]icenserightsinthisLicenseAgreementstrictlygovernLicensee’suse,reproduction,ordisclosureofProducts.AztecaSystemsSoftwaresourcecodeisunpublished,andallrightstoProductsarereservedbyAztecaSystemsanditslicensors.LicenseemaytransferSoftwaretoanylicensedgovernmentprocuringagencyfacilitytowhichconiptiter(s)onwhichSoftwareisinstalledaretransferred.Ifanycourt,arbitrator.orboardholdsthatLicenseehasgreaterrightstoanyportionofProductsunderapplicablepublicprocurementlaw,suchrightsshallextendonlytotheportionsaffected.9.10GoverningArbitrationa.LicenseesinthetinitedStatesufArnericu,ItsTerritories,andOuth’ingAreas.ThisLicenseAgreetiientshallbegovernedbyandconstruedinaccordancewiththelawsoftheStateofWashingtonwithoutreferencetoconflictoftawsprinciples,exceptthatUSfederallawshallgoverninmailersofintellectualproperty.ExceptasprovidedinSection9.8,anydisputearisingoutoforrelatingtothisLicenseAgreementorthebreachthereofshallberesolvedinthefollowingorder:•Consultationandnegotiationingoodftuthanda,s’piriiofmutualcoopercition;•Mediation,byamutuallyacceptablemediatorchosenbytheparties,whichcostissharedequalk:•Ifthemattercannotbesettledthroughnegotiationormediation,thenitshallbefinallysettledbyarbitrationadministeredbytheAmericanArbitrationAssociationunderitsCommercialArbitrationMasterLicense&MaintenanceAgreementPage7of141/1/15edAGENDA ITEM #7. b) 00Rules.Judgmentontheawardrenderedbythearbitratormaybeenteredinacourtofcompetentjurisdiction.IfLicenseeisaUSgovernmentagency,thisLicenseAgreementissubjecttotheContractDisputesActof197$,asamended(41Usc60l—613),inlieuofthearbitrationprovisionsofthisclause.ThisLicenseAgreementshallnotbegovernedbytheUnitedNationsConventiononContractsfortheInternationalSaleofGoods,theapplicationofwhichisexpresslyexcluded.b.AltOtherLicensees.ExceptasprovidedinSection9.8,anydisputearisingoutoforrelatingtothisLicenseAgreementorthebreachthereofthatcannotbesettledthroughnegotiationshallbefinallysettledundertheRulesofArbitrationoftheInternationalChamberofCommercebyone(1)arbitratorappointedinaccordancewithsaidrules.ThelanguageofthearbitrationshallbeEnglish.Theplaceofthearbitrationshallbeatanagreed-uponlocation.ThisLicenseAgreementshallnotbegovernedbytheUnitedNationsConventiononContractsfortheInternationalSaleofGoods.theapplicationofwhichisexpresslyexcluded.Eitherpartyshall,attherequestoftheother,makeavailabledocumentsorwitnessesrelevanttothemajoraspectsofthedispute.9.11Maintenance.MaintenanceforqualifyingSoftwareorDataconsistsofupdatesandotherbenefits,suchasaccesstotechnicalsupport,specifiedinAztecaSystems’oritsdistributorscurrentapplicablemaintenancepolicy,asspecifiedinAddendum#2,MaintenanceAgreement&SoftwareTermofUse.9.12Feedback.AztecaSystemsmayfreelyuseanyfeedback,suggestions,orrequestsforProductimprovementsthatLicenseeprovidestoAztecaSystems.Regardlessofthesourceofanyfeedbackorsuggestions,anyimprovementstoCityworksSoftwareorProducts,andanyrelatedintellectualproperty,areownedbyAztecaSystems.9.13Patents.Licenseemaynotseek,andmaynotpermitanyotherusertoseek,apatentorsimilarrightworldwidethatisbasedonorincorporatesanyAztecaSystemstechnologyorservices.ThisexpressprohibitiononpatentingshallnotapplytoLicenseessoftwareandtechnologyexcepttotheextentthatAztecaSystemstechnologyorservices,oranyportionthereof,areapartofanyclaimorpreferredembodimentinapatentapplicationorasimilarapplication.9.14EntireAgreement.ThisLicenseAgreement.includingitsincorporateddocuments,addendums,andexhibitsconstitutesthesoleandentireagreementofthepartiesastothesubjectmattersetforthhereinandsupersedesanypreviouslicenseagreements.understandings,andarrangementsbetweenthepartiesrelatingtosuchsubjectmatter.Additionalorconflictingtermssetforthinanypurchaseorders,invoices,orotherstandardformdocumentsexchangedduringtheorderingprocess,otherthanproductdescriptions,quantities,pricing,anddeliveryinstructions,arevoidandofnoeffect.Anymodification(s)oramendment(s)tothisLicenseAgreementmustbeinwritingandsignedbyeachpatty.INWITNESSWHEREOF,thepartiesheretohavecactsedthisAgreementtobeexecutedbytheirrespectiveauthorizedrepresentatives.AZTECASYSTEMS,INC.CityofRentn,WABy:_____By:____v,Name:GeorgeMastakasTitle:Date:04/23/2015‘I,MasterLicense&MaintenanceAgreementof141/1/15ed,AGENDA ITEM #7. b) CCINCLUDING,BUTNOTLIMITEDTO,THEIMPLIEDWARRANTIESOFMERCHANTABILITY.FITNESSFORAPARTICULARPURPOSE,NONINTERFERENCE,SYSTEMINTEGRATION,ANDNON-INFRINGEMENT.AZTECASYSTEMSDOESNOTWARRANTANDDISCLAIMSTHATMAINTENANCEORANYSERVICESPROVIDEDHERELINDERWtLLMEETLICENSEE’SNEEDS’THATLICENSEE’SOPERATIONWILLBEUNINTERRUPTED,ERRORFREE.FAULTTOLERANT,ORFAILURE-SAFE;ORTHATALLNONCONFORMITIESCANORWILLBECORRECTED.5.4.Remedy.IfAztecaSystemsfailstofulfillitsobligationsunderthismaintenanceaddendum,Licensee’ssoleandexclusiveremedyistherighttoterminatethismaintenanceagreementimmediatelyfortheaffectedandlistedProductsandreceivearefundoftheunusedportionofmaintenancefeespaidunderthismaintenanceagreement,proratedforthecurrentmaintenanceperiod.5.5.LimitationofLiability.INNOEVENTSHALLAZTECASYSTEMSBELIABLETOLICENSEEFORCOSTSOFPROCUREMENTOFSUBSTITUTEGOODSORSERVICES,LOSTPROFITS,LOSTSALESORBUSINESSEXPENDiTURES;INVESTMENTS;COMMITMENTSINCONNECTIONWITHANYBUSINESS;LOSSOFANYGOODWILL;ORFORANYINDIRECT,SPECIALINCIDENTAL,ORCONSEQUENTIALDAMAGESARISINGOUTOFORRELATEDTOTHISSTANDARDMAINTENANCEAGREEMENTORUSEOFQUALIFYINGPRODUCTS,HOWEVERCAUSED.ONANYTHEORYOFLIABILITY,ANDWHETHERORNOTAZTECASYSTEMSHASBEENADVISEDOFTHEPOSSIBILITYOFSUCHDAMAGE.THESELIMITATIONSSHALLAPPLYNOTWITHSTANDINGANYFAILUREOFESSENTIALPURPOSEOFANYREMEDY.6.MISCELLANEOUS6.1.AztecaSsternsshallnotbeindefaultunderthisAgreementforitsfailuretoperformoritsdelayinperforminganyobligationunderthisMaintenanceAgreement(otherthanthereimbursementoffeesassetforthinsection8.2oftheLicenseagreement.duringanyperiodoftimeduringwhichsuchdelayisduetofire,flood.earthquake,strike,labortroubleorotherindustrialdisturbance,war(declaredorundeclared),embargo.blockage,legalprohibitionorgovernmentalaction,riot,insurrection,damage.destructionoranyothercausebeyondthecontrolofAztecaSystemsoranyofitscontractorspreventingordelayingtheperformanceofsuchobligation,providedthatsuchobligationshallbeperformedimmediatelyupontheterminationofsuchcausepreventingordelayingsuchperformance;andprovidedfurtherthatthesoleeffectolanydelaybyAztecaSystemsshallbearelateddelayinpaymentbytheLicenseepursuanttotherelevantschedule.6.2.Notices:Untilfurtherwrittennotice,allpaymentsandnoticesrelevanttothisAgreementshallbesenttothefollowingaddresses:AztecaSystems:AztecaSystems,Inc.11075SouthStateStreet.Suite24Sandy.UT$4070LicenseeTheaddresssetforthinsection7.1below.6.3.NegotiatedAgreement:ThisAgreementisintendedtobeamasteragreementforlicensing.ThisAgreementisanegotiatedagreementbetweenthepartiesandsupersedesandreplacesanyandallotherstandardtermsofeitherpartysetforthinanyquote.purchaseorder,invoiceorcommunicationandappliessolongasthisAsreementremainsineffect.ThePartieshaveparticipatedjointlyinthenegotiationanddraftingofthisAgreement.Intheeventanambiguityorquestionofintentorinterpretationarises,thisAgreementshallbeconstruedasifdraftedjointlybythePartiesandnopresumptionorburdenofproofshallarisefavoringordisfavoringanyPartybyvirtueoftheauthorshipofanyoftheprovisionsofthisAgreement.Anyreferencetoanyfederal,state.local,orforeignstatuteorlawshallbedeemedalsotorefertoallrulesandregulationspromulgatedthereunder,unlessthecontextrequiresotherwise.MasterLicense&MaintenanceAgreementPage13of141/1/15ed.AGENDA ITEM #7. b) 006.4.ApplicableLaws:ThismaintenanceagreementisgovernedbyandconstruedinaccordancewiththelawsofthestateidentifiedintheLicenseAgreementwithoutreferencetocontlict-of-lawsprinciplesexceptthatUSfederallawshallgoverninmattersofintellectualproperty.6.5.DataConfidentialityStatement:AztecaSystemswilltakereasonablemeasurestoensurethatanyLicenseedataand/orconfidentialinformationprovidedtoAztecaSystemsisnotinappropriatelyaccessedordistributedtoanythird-party.DataprovidedtoAztecaSystemsbytheLicenseemaybeloadedontoAztecaSystemsserversoremployeecomputersforthepurposeoftestingTheSoftwareCityworks,databasestructure,ordatabasevalues,andrelatedESRI®softwaretoresolvedatabaseorsoftwareperformanceissues,softwareenhancementsandsoftwaredefects.AtnotimewillthedatabedistributedtoindividualsororganizationswhoarenotAztecaSystemsemployeeswithoutfirstreceivingwrittenapprovalfromLicensee.IfrequestedbytheLicensee,andoncethetestinghasbeencompleted,AztecaSystemswilldeletealldataprovidedbytheLicensee.6.6.NoImpliedWaivers:NofailureordelaybyAztecaSystemsorLicenseeinenforcinganyrightorremedyunderthisAgreementshallbeconstruedasawaiverofanyfutureorotherexerciseofsuchrightorremedybyAztecaSystems7.IDENTIFICATIONANDAMOUNTS7.1.LicenseeInformationLicenseeName:CityofRenton,WALicenseContact:TimMooreNumberandStreet1055SouthGradyWayCity/State/Zip/CotLntryRenton,WA98057Phone425-430-6881Emailtrnoore;rentonwa.gov7.2.DeliveryDate/EffectiveDateMM/DD/YYYY104/13/20157.3.ScheduleofpaymentsandFeesunderMaintenanceAgreementPaymentsSupportPeriodI)atesAmountFrom/To_(rnm/dd/yy)Pmt#104/13)2015-07112/2015$10,000.00(temporarylicenseisgranteduponauthorizationtoinvoice)Pmt#20711312015-04112/2016$30,000.00(temporarylicenseisconvertedtoastandardlicenseuponauthorizationtoinvoice)Pmt#304/13/2016-04/12/2017560,000.00Pmt#404/13/2017-04/12/2018$60,000.00Prnt#504/13/2018-04/12/2019$60,000.007.4.lAdditionallMasterLicense&MaintenanceAgreementPage14of141/1/15ed.AGENDA ITEM #7. b) CCpreviousannualfee.AztecaSystemswillnotiI’Licenseeofthenewpricingnolaterthan90dayspriortotheannualrenewaldateoftheyearprecedingtheyearforwhichsuchadjustedpricingapplies.3.3.InadditiontochargesdueunderthisSupportAgreement.Licenseeshallpayamountsequaltoanysalestax,duties,orotherconsumptiontaxes,howeverdesignated,whichareleviedorbasedttponsuchcharges.oruponthisMaintenanceAgreement.3.4.Aztecawilluseallreasonableeffortstoutilizeremotesupport-typeservices.However,intheeventLicenseeandAztecaSystemsagreeitbecomesnecessaryforAztecaSystemstobeon-sitetoprovidesupportfortheCoveredSoftware,LicenseewillreimburseAztecaSystemsforreasonableandcustomarytravelexpensesdirectlyrelatedtotheon-sitework.Astheresultofmutualnegotiationbytheparties,AztecaSystemsshallprovidealumpsumestimateandgetthepriorapprovalofLicenseebeforeincurringanycostsforwhichitshallseekreimbursementfromLicenseeunderthisSection.ThespeedatwhichremoteAztecaSystemsstaffcanrespondmaybelimitedbythedrivingtimeortheairlineflightsthatareavailable.LicenseeshallhavetherighttorequestanauditofanysuchcostrelatedrecordsofAztecaSystemstotheextentreimbursementhasbeenmadebyLicenseeunderthetermsofthisSection.4.TERMANDTERMINATION:4.).TheinitialtermofthisMaintenanceandStipportAgreementwillbegintipontheeffectivedatesetforthinsection7.2below,andcontinuefortwelve(12)consecutivemonthsattherateoffee(s)asnotedinsection7.3below.Thereafter,Licenseemaycontinuemaintenanceassetforthinthetablebelowandbeyondatthethen-currentamount.4.2.Terminationforconvenience:Eitherpartymayterminatethismaintenanceagreementbygivingtheotherpartythirty(30)days’noticepriortotheendofthecurrentmaintenanceperiod.4.3.IntheeventthateitherfundingfromLicenseeorothersoctrcesiswithdrawn,reduced,orlimited,ortheauthorityot’Licenseetoperformanyofitsdittiesiswithdrawn,reduced,orlimitedinanywayaftertheEffectiveDateofthisAgreementandpriortonormalcompletion,thepartiesshallhavetheauthoritytoexercisetheTerminationforConvenienceoptiontoterminatethisAgreement,inwholeorinpart.IfapartytothisAgreementchoosestoterminateforconveniencethatparty’maydosobythirty(30)days’writtennoticetotheotherparty.4.4.lfthisAgreementisterminatedforconvenience,theLicenseeisonlyliableforpaymentrequiredbythetermsofthisAgreementforservicesrenderedorsoftwarereceivedandacceptedpriortotheEffectiveDateoftermination.5.WARRANTY,DISCLAIMERREMEDY,ANDLIMITATIONOFLIABILITY5.1.AztecaSystemswarrantsthatalltechnicalstipportprovidedpursuanttothisMaintenanceAgreementshallbeperformedinaprofessionalandworkmanlikemanner.AztecaSystemswillusecommerciallyreasonableeffortstoprovidecorrectionstoatechnicalisscieorprovideaworkaround.butAztecaSystemscannotguaranteethatalltechnicalissuescanbefixedorresolved.5.2.Withrespecttotheservicesprovidedhereunderandtotheextentpermittedbyapplicablelaw,thiswarrantyisinlieuofallotherwarranties,whetherwrittenororal,expressorimplied,includingwithoutlimitingthegeneralityoftheforegoing.anywarrantyofnon-inftingement,merchantabilityorfitnessforaparticularpurpose.5.3.EXCEPTFORTHEABOVEEXPRESSLIMITEDWARRANTY,AZTECASYSTEMSDISCLAIMSALLOTl-IERWARRANTIESOFANYKIND,EITHEREXPRESSORIMPLIED.MasterLicense&MaintenanceAgreementPage12of141/1/15ed.AGENDA ITEM #7. b) 00theLicenseeoftheCoveredSoftware,includingbutnotlimitedtoneglect,abuse,unauthorizedmodification,unauthorizedupdatesorelectrical,fire,waterorotherdamage;and(f)ConsultingregardingCustomApplicationscreatedtofunctionwiththeCoveredSoftwareunlesstheCustomApplicationisidentifiedandlistedasCoveredSoftwareinAddendumI.1.4.SupportPeriodsarerenewableunlessterminatedasprovidedinSection4below.TheMaintenanceServicesconsistsofsoftwareanddocumentationupdatesandaccesstotechnicalsupportviatelephone,email,tveb-based(MyCityworks.com)andafterhourssupportassetforthinSection1ofthisaddendum.TheLicenseewillprovideAztecaSystemsinwritingthenamesoftheusersorindividualswhoareauthorizedtocontactAztecaSystemsandrequestsupportservicesifnecessary.2.PROCEDURESFORACCESSINGSUPPORT:2.1.Allproblemcategoriesfromroutine,non-criticalandcriticalthatoccurduringnormalbusinesshoursshallprocedurallyoccurasfollows:I)Licensee’ssystemadministrationstaffasfirstlineofsupport,andthen2)AztecaSystemsstaffasthesecondlineofsupport.AztecaSystemswillmakeallreasonableeffortstoacknowledgeallrequestsforsupportduringnormalbusinesshourswithin4hours.2.2.PriortocallingAztecaSystemsforsupportservices,theLicenseewillfirstattempttoisolateanyproblemsthatoccurwiththeSystem.TheLicenseewilltrytoreducetheproblemdowntoaspecificsoftwareorsystemcomponent.IfitisdeterminedthattheproblemisTheCityworksSoftwarecomponent.LicenseetvillfirsttryandresolvetheproblemwithoutAztecaSystems’involvement.IftheLicenseecannotresolvetheproblemorisolatetheproblem.LicenseewillcallAztecaSystemsdirectly.2.3.ForcriticalproblemsthatoccuroutsideofAztecaSystems’normalbusinesshours(8AMto5PM,MountainTime)andcannotbeisolatedandresolvedbytheLicensee,AztecaSystemswillprovideanafter-hoursphonenumberorpagernumberthatwillforwardthecallorpagetothecurrentlyassignedAztecaSystemssupportstaftAztecaSystemswillmakeallreasonableeffortstoacknowledgeandrespondtotherequestforsupportforcriticalproblemsthatoccuroutsideofnormalbusinesshourswithin4hoursofreceiptofthecallfromadesignatedandauthorizedLicenseerepresentative.Criticalproblemsaredefinedasproblemsthatcauseseveraluserstobeunabletoperformtheirduties.Dependinguponthetypeofproblem,AztecaSystemssupportstaffmayneedtobesentfromAztecaSystemsofficestotheLicenseelocation.AztecaSystemsprojectmanagementwillconferwithLicensee’srepresentativeorprojectmanagementbeforemakingthisdecision.ThespeedatwhichremoteAztecaSystemsstaffcanrespondmaybelimitedbythedrivingtimeortheairlineflightsthatareavailable.TheLicenseewillreimburseAztecaSystemsforallreasonableandcustomarytravelexpensesassociatedwithresolvingtheproblem(pursuanttotheprovisionsofparagraph3.4).Forroutineandnon-criticalproblemsLicenseewillsubmitsupportrequestsduringnormalbusinesshours.2.4.ForallproblemsinvolvingTheCityworksSoftwarecomponentthatareresolvedwithoutAztecaSystems’involvement,theLicenseewilldocumenttheproblemandtheresolutionandsendareporttoAztecaSystemssothatitcanbetracked,monitored,andhistoricallyrecorded3.CHARGES/FEES3.1.Forserviceshereunder,LicenseeshallpayAztecaSystemsanannualfeeMaintenanceFeesassetforthinparagraph7.3belos.Theannualfeeforeachperiodissetforthinparagraph7.3,andshallbepaidpriortothestartforeachMaintenancePeriodunlessotherwisespecified.TheannualfeeforsuccessiveMaintenancePeriods(twelve-monthperiods)commencingupontheanniversaryofthefirstmaintenanceperiod,shallbecomeduepriortotheendoftheprecedingpaid-upMaintenancePeriod.3.2.Upon90dayswrittennotice,thefeeforMaintenancePeriodslistedinsection7.3subseqcienttoyearthree(3)oftheMaintenancePeriod,maybeadjustedbyAztecaSystemstoreflectincreasesincostsofprovidingtheservices;provided,however,thatthefeeshallnotincreasebymorethantheCPIfromtheMasterLicense&MaintenanceAgreementPage11of141/1/isedAGENDA ITEM #7. b) CCADDENDUM2MAINTENANCEAGREEMENT&SOFTWARETERMSOFUSEThisStandardMaintenanceAgreementisbetweentheLicenseenamedbelow“Licensee”andAzteca,Systems.Inc.Maintenanceprovidedhereinconsistsoftechnicalsupport.newversionsoftware,hotfixes,patches,andsoftwareupdates.MaintenanceisprovidedsubjecttothetermsandconditionsofthesignedLicenseAgreementandwhichisincorporatedbyreference.MAINTENANCE:AztecaSystemswillprovideupdateandmaintenancesupportservicestoLicenseeforthetimesandperiodsandamountsspecifiedinsection7.3below.MaintenancesupportservicesconsistsofupdatestoSotheareCityworksandRelatedMaterials,documentationupdatesandaccesstotelephonesupport,emailsupport,wet,support,andotherbenefitsdeemedappropriatebyAztecaSystemsasprovidedforintheMaintenanceAgreement..1.TheservicestobeprovidedduringtheMaintenancePeriodincludeAztecaSystemsProductUpdatestoAztecaSystemsCityworksapplicationsincludingProgramFixes,ProgramUpgradesandProgramModifications(notCustomApplications).AztecaSystemswillensureupwardcompatibilityfortheSoftwareapplicationswithinareasonabletimefrarneforminorandmajorESRI®ArcGISandCitywockssupporteddatabasesrevisions.Ifidentifiedas“CoveredSoftware,”AztecaSystemswillensureupwardcompatibilitywithinareasonabletirneframeforCustomApplicationswhenthereareminorArcGISandCityworkssupporteddatabasesrevisions(forexample.fromrev10.1torev10.2).AztecaSystemswillnotensureupwardcompatibilityforCustomApplicationswhentherearemajorESRIArcGISandCityworkssupporteddatabasesrevisions(forexample,fromrevl0.xtorevIl.x),AztecaSystemswillmakeallreasonableeffortstoprovideupwardcompatibility.1.2.AztecaSystemsshall,withoutadditionalcharge(exceptasallowedforinparagraph3.4.duringthetermofthisSupportAgreement:(a)Withoutlimitinganyotherobligationhereunder,makeallreasonableeffortstoprovidethoseProgramFixes,ifany,thatarenecessarytoassuretheCoveredSoftwareisfunctioningproperly;providedLicenseeprovidesAztecaSystemswithwrittennoticespecifyingparticularityinnarrative,non-technicaltemstothebestofLicensees’staff’sabilitytheapparenterrorinthesystemandthemannerinwhichtheSoftwareisnotfunctioningproperly(asprovidedinSection2ofthisAddendum):and(b)DelivertoLicenseeanyProgramUpgradesrelatingtotheCoveredSoftwaretiadeavailabletoothers.(c)ProvideTelephoneSupport,EmailSupport,WebSupport,duringnormalbusinesshours.$AMto5PMMocintainTime.MondaythroughFriday(exceptingHolidays)andafterhouremergencysupportline,andotherbenefitsdeemedappropriatebyAztecaSystems(assetforthinSection2below).(d)Implementandmaintainameansofsecure,remotedirectnetworkaccess(VPN,Web-access,dialup,etc.)totheLicensee’ssystemsinordertoperformthoroughremotediagnosticsandeffectremoterepairs,upgrades.andfixes.1.3.Thefollowingitems,amongothers,however,arespecificallyexcludedassupportservicesunderthissectionofthisMaintenanceAgreement:(a)Interpretationofprogramresults,includingbutnotlimitedtosupportforapplyingorinstallingupgradesandservicepacks;(b)AssistancewithquestionsrelatedtocomputerhardwareandperipheralsthatarenotrelatedtotheuseoftheCoveredSoftware:(c)AssistancewithcomputeroperatingsystemqtiestionsnotdirectlypertinenttotheCoveredSoftwareorProgramModifications:(U)Datadebuggingand/orcorrecting:(e)ServicesnecessitatedasaresultofanycauseotherthanauthorizedordinaryandproperusebyMasterLicense&MaintenanceAgreementPage10of141/1/15ed.AGENDA ITEM #7. b) 00ADDENDUM#1PRODUCTLICENSING-SOFTWAREUSETOTHEMASTERSOFTWARELICENSEANDMAINTENANCEAGREEMENTLicensedSoftware:CityworksServerAMSStandardEnterpriseLicense:UnlimitedlicensesofCityworksServerAMS,LocalGovernmentTemplates(LGT),Storeroom,EquipmentManager,MicropaverInterface,CCTVInterface,Contracts,CityworksAnalytics,theuseoftheAPI’sfor3rdpartyCityworks-centricapplications,andServerAMSMobileAppsforlOSandAndroid.4ctditloita!SoftwareLicenses:AdditionalSoftwarelicensesmaybelicensedumtanrendedtothisLicenseAgreementwithackizowledgementofanofficiti!Cityworksquotesignedbylicenseeandadditionalfees,ifnecessary,paiti.AdditionalSoftwareinitialMasterLicense&MaintenanceAgreementPage9of141/1/15ed.AGENDA ITEM #7. b) REGULAR COUNCIL - 10 Aug 2015 SUBJECT/TITLE: Contract Award for Bid Opening on 8/4/2015; CAG -15-149; Cascade Interceptor Rehabilitation Phase II RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT: Expenditure Required: $ 752,904.32 Transfer Amendment: $ N/A Amount Budgeted: $ 900,000 Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Engineers Estimate: $759,930 In accordance with Council procedure, bids submitted at the subject bid opening met the following thee criteria:  There was more than one bid.  The low bid was within the project budget.  There were no irregularities with the lowest responsive bid. Staff recommends acceptance of the lowest responsive bid by Insituform Technologies, LLC, in the amount of $752.904.32 for the Cascade Interceptor Rehabilitation Phase II project. EXHIBITS: A. Staff Recommendation B. Bid Tab STAFF RECOMMENDATION: Accept the lowest responsive bid submitted by Insituform Technologies, LLC, in the amount of $752,904.32 for the Cascade Interceptor Rehabilitation Phase II project. AGENDA ITEM #7. c) PUBLICWORKSDEPARTMENTMEM0RANDUMDATE:August4,2015,TO:JasonSeth,CityClerkFROM:JohnHobson,WastewaterUtility,x72799cQ042015SUBJECT:BidAwardforCAG-15-149RECEIVEDCascadeInterceptorRehabilitationPhaseIIThePublicWorksDepartmenthasreviewedthebidsthatweresubmittedfortheCascadeInterceptorRehabilitationPhaseIIprojectandwerecommendthatthebidbeawardedtoInsituformTechnologies,LLC.WearerequestingthatanagendabillforCouncilConcurbepreparedfortheAugust10,2015,CouncilMeeting.ThebidopeningwasonTuesday,August4,2015.Therewerethreebidsreceived.ThelowbidderwasInsituformTechnologies,LLC.withabidof$752,904.32.Therewerenoerrorsinanyofthebids.TheprojectbudgetamountfortheCentralRentonSewerInterceptorReline&Upsizeproject(426.465507)is$900,000.ThelowbidfortheCascadeInterceptorRehabilitationPhaseIIprojectiswithintheamountapprovedinthe2015budgetforthisproject.Theprojectwillrehabilitate4,784feetofexistingconcretesewerwithCured-in-Place-Pipe(CIPP)and20manholeswithaspray-oncoatingsystem.Attachment:BidTabcc:GreggZimmerman,PWAdministratorLysHornsby,UtilitySystemsDirectorDaveChristensen,WastewaterUtilitySupervisorH:\FileSys\WWP-WasteWater\WWP-27-03831CascadeInterceptorRehabilitationPhaseIl\Awardlnfo\Award-ClerkCascadeInterceptorRehabilitationPhasell.doc\JDHtpAGENDA ITEM #7. c) Project: Cascade Interceptor Rehabilitation Phase II CAG‐15‐149 Date: 08/04/15 CITY OF RENTON BID TABULATION SHEET 1 of 1 Bid Total from Prop L&I Bid Schedule  Schedule of Prices Trpl Form Cert Bond of Prices *Includes Sales Tax Insituform Technologies, LLC 17988 Edison Av 1 Chesterfield x x x x $752,904.32 MO 83006 Whittney Schulte Michels Corporation 1715 16th Av SE x x x x $794,500.25 2 Salem OR 97302 Scott O'Dell Planned and Engineered Construction, Inc 3400 Centennial Drive 3 Helena x x x x $809,040.75 MT 59601 Chris Peccia Bidder FORMS Engineer's Estimate $759,930 AGENDA ITEM #7. c) REGULAR COUNCIL - 10 Aug 2015 SUBJECT/TITLE: Contract Award for Bid Opening on 8/4/2015; CAG -15-148; Maplewood Creek Stormwater Outfall Improvements Project RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT: Expenditure Required: $ 444,005 Transfer Amendment: $ N/A Amount Budgeted: $ 625,000 Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Engineers Estimate: $525,005.00  In accordance with Council procedure, bids submitted at the subject bid opening met the following thee criteria:  There was more than one bid.  The low bid was within the project budget.  There were no irregularities with the lowest responsive bid. Staff recommends acceptance of the lowest responsive bid by Olson Brothers Excavating, Inc., in the amount of $444,005.00 for the Maplewood Creek Stormwater Outfall Improvements project. EXHIBITS: A. Staff Recommendation B. Bid Tab STAFF RECOMMENDATION: Accept the lowest responsive bid submitted by Olson Brothers Excavating, Inc., in the amount of $444,005.00 for the Maplewood Creek Stormwater Outfall Improvements project. AGENDA ITEM #7. d) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE: August 5, 2015 TO: Jason Seth, City Clerk FROM: Ron Straka, Surface Water Utility Engineering Manager, x7248 SUBJECT: Bid Award Recommendation for the Maplewood Creek Stormwater Outfall Improvements Project, SWP-27-3617 The bid opening for the Maplewood Creek Stormwater Outfall Improvements project, SWP-27- 3617, was held on August 4, 2015, at 2:30 p.m. Seven bids were received. The engineer’s estimate for the project construction cost is $525,005. The low bidder for the project is Olson Brothers Excavating, Inc. in the amount of $444,005. The Surface Water Utility reviewed the low bid for completeness, inclusion of all required forms, bid bond, and mathematical correctness of the bid. All paperwork for the low bid is in order. One bidder had a minor math error as a result of incorrectly adding the individual bid items to come up with the bid total. The corrected bid amounts did not change the order of the bids. The corrections are listed below: Bidder Original Bid Corrected Bid Shoreline Construction, Co. $496,195.00 $495,495.00 The low bid meets the following conditions for award: 1. The low bid must be within the total project budget; 2. There must be more than one bidder; and 3. The lowest, responsible, responsive bid contains no significant irregularities. The project will replace two failed stormwater outfalls with a single outfall that discharges to Maplewood Creek (see attached map). Both outfalls convey runoff from the Heather Downs Subdivision to the east down a steep ravine to Maplewood Creek. The project was awarded a $200,000 flood reduction grant for construction from the King County Flood Control District . Project improvements include: • Construction, surveying, staking, as-builts and replacing survey monuments. • Traffic control and installing and maintaining erosion control. • Installing approximately 40 feet of 16-inch and 45 feet of 24-inch butt fused HDPE storm pipe down a steep ravine to Maplewood Creek including pipe anchors. AGENDA ITEM #7. d) Mr. Seth, City Clerk Page 2 of 2 August 5, 2015 C:\Users\mgregor\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3F0RCJSD\080415 CLERK- Bid-Award-Maplewood Creek.doc\AQtp • Installing approximately 315 feet of 12-inch, 275 feet of 15-inch and 215 feet of 18-inch CPEP storm pipe and 245 feet of ductile iron storm pipe in Chelan Avenue SE between SE 2nd Place and SE 4th Place. • Installing 10 Type I catch basins and four Type II - 48” catch basins. • Installing 54-inch diameter HDPE energy dissipator outfall structure including placement of approximately 20 tons of rip rap and 150 square yards of geotextile fabric along the ravine slope. • Removal and replacement of asphalt concrete pavement, asphalt overlay, concrete curbs and gutters.  Landscape and property restoration.  Trench excavation, including removal of existing unsuitable material, stockpiling excavated material, and maintenance of existing utilities. The project is funded from the approved 2015 Surface Water Utility Capital Improvement Program budget for the Maplewood Creek Stormwater Outfall Improvements Project (427.475480). Project construction is partially funded by a $200,000 flood reduction grant fund from the King County Flood Control District that was approved by Council on March 9, 2015. There are sufficient funds in the 2015 Capital Improvement Program budget to fund the project. The Surface Water Utility, therefore, recommends that this item be placed on the August 10, 2015 consent agenda for Council concur. Staff further recommends that Council award the construction contract to the lowest responsive, responsible bidder, Olson Brothers Excavating, Inc., in the amount of $444,005. Attached for your reference is the bid tabulation showing the engineer's estimate, the low bid, and the other bids submitted. Please contact me or Allen Quynn at x7247, if you have any questions. Attachments cc: Gregg Zimmerman, Public Works Administrator Lys Hornsby, Utility Systems Division Director Allen Quynn, Surface Water Utility Engineer AGENDA ITEM #7. d) AGENDA ITEM #7. d) Project: Maplewood Creek Stormwater Outfall Improvements Project CAG‐15‐148 Date: 08/04/15 CITY OF RENTON BID TABULATION SHEET 1 of 2 Bid Total from Prop L&I Bid Sched. Receipt Sub Cont  Schedule of Prices Trpl Form Cert Bond of Prics of Add List *Includes Sales Tax DPK, Inc 7829 South 206th Street X X X X X X $507,507.00 1 Kent WA 98032 David Kiyohara Olson Brothers Excavating, Inc. 6622 112th St East X X X X X X $444,005.00 2 Puyallup WA 98373 Steve Olson   R.L. Alia Company 107 Williams Av S X X X X X X $459,775.00 3 Renton WA 98057 Richard Alia R.W. Scott Construction, Co. 4005 West Valley Highway, Suite A X X X X X X $589,895.00 4 Auburn Wa 98001 Jeff Scott Bidder FORMS Engineer's Estimate $525,005.00 AGENDA ITEM #7. d) Project: Maplewood Creek Stormwater Outfall Improvements Project CAG‐15‐148 Date: 08/04/15 CITY OF RENTON BID TABULATION SHEET 2 of 2 Bid Total from Prop L&I Bid Sched. Receipt Sub Cont  Schedule of Prices Trpl Form Cert Bond of Prics of Add List *Includes Sales Tax Bidder FORMS Road Construction Northwest, Inc. P.O. Box 188 X X X X X X $536,730.00 5 Renton WA 98057 Peter Kenney Shoreline Construction, Co. P.O. Box 358 X X X X X X $496,195.00 6 Woodinville WA 98072 Douglas Suzuki WHH Nisqually Federal Services, LLC. 950 Pacific Avenue, Suite 620 X X X X X X $515,957.00 Tacoma 7 WA 98402 John Kirk Engineer's Estimate $525,005.00 AGENDA ITEM #7. d) REGULAR COUNCIL - 10 Aug 2015 SUBJECT/TITLE: Making Junk Vehicles and Unlawful Storage, etc., of Solid Waste Civil Infractions RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development STAFF CONTACT: Donna Locher, Lead Code Compliance Inspector EXT.: 7438 FISCAL IMPACT: Expenditure Required: $ 0 Transfer Amendment: $ 0 Amount Budgeted: $ 0 Revenue Generated: $ N/A Total Project Budget: $ 0 City Share Total Project: $ N/A SUMMARY OF ACTION: The City's Code Compliance department receives numerous complaints and requests for action from residents and businesses regarding abandoned vehicles or illegal storage of non-operable vehicles and of unlawful storage, disposal, scavenging and hauling of solid wastes throughout Renton. This amended ordinance adds these instances to make them a violation of 6-1-3 and 8-1-4 Civil Infractions and correcting associated regulations. EXHIBITS: A. Draft Ordinance STAFF RECOMMENDATION: Approve the revised ordinance. AGENDA ITEM #7. e)   1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING  SECTIONS 1‐3‐1, 1‐3‐2 AND 1‐3‐3 OF CHAPTER 3, REMEDIES AND PENALTIES, OF  TITLE I (ADMINISTRATIVE), SECTION 6‐1‐3 OF CHAPTER 1, JUNK VEHICLES OR  ABANDONMENT OF VEHICLES, OF TITLE VI (POLICE REGULATIONS), AND  SECTION 8‐1‐4, UNLAWFUL STORAGE, DEPOSIT, DISPOSAL, SCAVENGING, AND  HAULING OF SOLID WASTE, OF TITLE VIII (HEALTH AND SANITATION) OF THE  RENTON MUNICIPAL CODE, BY MAKING VIOLATIONS OF 6‐1‐3 AND 8‐1‐4 CIVIL  INFRACTIONS AND CORRECTING ASSOCIATED REGULATIONS.    THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS  FOLLOWS:  SECTION I. Subsection 1‐3‐1.A.1, of section 1‐3‐1, Criminal Penalties, of Chapter 3,  Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is hereby  amended as follows:  1.    Commit any act declared by any of the provisions of the Renton  Municipal Code to be unlawful criminal conduct, or any unlawful criminal act for  which there is no stated penalty, or who shall fail to comply therewith; or  SECTION II. Subsection 1‐3‐2.A.1, Code Violations, of Chapter 3, Remedies and  Penalties, of Title I (Administrative) of the Renton Municipal Code, is hereby amended as  follows:  1.    Code Violations: Violations of RMC Chapters 4‐2 (Zoning Districts –  Uses and Standards), 4‐3 (Environmental Regulations and Overlay Districts,  except as it relates to Adult Retail and Entertainment), 4‐4 (City‐Wide Property  Development Standards), 4‐5 (Building and Fire Prevention Standards, except as  it relates to multi‐family homes), 4‐6 (Street and Utility Standards), 4‐9 (Permits  AGENDA ITEM #7. e) ORDINANCE NO. ________  2  – Specific), 4‐10 (Legal Nonconforming Structures, Uses and Lots), 5‐5 (Business  Licenses), 6‐1 (Junk Vehicles or Abandonment of Vehicles), 8‐1 (Garbage), 8‐2  (Storm And Surface Water Drainage), 8‐4 (Water), 8‐5 (Sewers), 8‐7 (Noise Level  Regulations), 9‐8 (Sidewalk Construction) and 9‐10 (Street Excavations), shall be  considered civil code violations under this Section.  SECTION III. Subsection 1‐3‐3.B.19.g.ii, Dumping, of Chapter 3, Remedies and  Penalties, of Title I (Administrative) of the Renton Municipal Code, is hereby amended as  follows:  ii.    Dumping: Any violation of RMC 6‐14‐9 (Litter in Parks), RMC  6‐14‐16 (Dropping Litter from Air Craft), RMC 6‐18‐20M (Littering), RMC 8‐1‐4  (Unlawful Storage, Deposit, Disposal Scavenging, and Hauling of Solid Waste),  RMC 4‐6‐030H (Discharge Prohibition), RCW 70.95.240 (Unlawful to dump or  deposit solid waste without permit – Penalties – Litter cleanup restitution  payment), and any applicable rule or regulation;  SECTION IV. Subsection 6‐1‐3.J, Penalties, of Chapter 1, Junk Vehicles or  Abandonment of Vehicles, of Title VI (Police Regulations) of the Renton Municipal Code, is  hereby amended as follows:  J.     Penalties: Any person violating subsection A of this Section shall be guilty  of a misdemeanor. Penalties for any violations of any of the provisions of this  Section shall be in accord with RMC 1‐3‐1 civil infraction, and subject to the  penalties of RMC 1‐3‐2, as it currently exists or is hereafter amended.  AGENDA ITEM #7. e) ORDINANCE NO. ________  3  SECTION V. Subsection 8‐1‐4.O of section 8‐1‐4, Unlawful Storage, Deposit, Disposal,  Scavenging, and Hauling of Solid Waste, of Chapter 1, Garbage, of Title VIII (Health and  Sanitation) of the Renton Municipal Code, is hereby amended as follows:  O.    Any violation of this Section shall be a misdemeanor as defined by RCW  9A.20.021(3) civil infraction, and subject to the penalties of RMC 1‐3‐2, as it  currently exists or is hereafter amended.  SECTION VI. This ordinance shall be effective upon its passage, approval, and thirty  (30) days after publication.  PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2015.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2015.                         Denis Law, Mayor    Approved as to form:             Lawrence J. Warren, City Attorney  Date of Publication:      ORD:1874:7/28/15:scr  AGENDA ITEM #7. e) REGULAR COUNCIL - 10 Aug 2015 SUBJECT/TITLE: Compensate Brianne Gastfield as a Development Engineering Manager at Step E of Grade m33 RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development STAFF CONTACT: C. E. "Chip" Vincent, CED Administrator EXT.: 6588 FISCAL IMPACT: Expenditure Required: $ 105,804 Transfer Amendment: $ N/A Amount Budgeted: $ 105,804 Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Brianne is a talented professional with over eleven years of experience working as a Principal for an Engineering Consulting firm. Brianne holds a Bachelor’s degree in Civil Engineering from University of Washington. In addition, she holds a Professional Engineer (PE) license. Through the interview process, Brianne stood out as the best candidate for the Development Engineering Manager position. If hired, she would bring to the City of Renton an experienced employee who would provide quality service to the community. Brianne will replace Steve Lee who resigned in June. Steve was budgeted at Step E for the 2015 budget year. This request for Brianne creates no additional increase in the Development Engineering Manager Salaries and Wages line item. It is our opinion that we will not be able to find an individual more suited by background, skills, and abilities to fill this position than Brianne Gastfield. Therefore, we are recommending that the City Council authorize the Administration to compensate the candidate for this position, Brianne Gastfield, at Step E of Grade m33, effective September 1, 2015. EXHIBITS: None. STAFF RECOMMENDATION: The Administration recommends that it be authorized by Council to compensate Brianne Gastfield as a Development Engineering Manager at Step E of Grade m33 effective, September 1, 2015. AGENDA ITEM #7. f) REGULAR COUNCIL - 10 Aug 2015 SUBJECT/TITLE: Renew Professional Services Agreement with Cayce & Grove for Public Defense Services RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Executive STAFF CONTACT: Jay Covington, Chief Administrative Officer EXT.: 6500 FISCAL IMPACT: Expenditure Required: $ 423,626 Transfer Amendment: $ N/A Amount Budgeted: $ 410,000 Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The City of Renton currently contracts with Cayce & Grove to provide indigent public defense representational services for qualifying defendants in Renton's Municipal Court system. The firm has provided these services to the City for a number of years. Since 2012, the City, Cayce & Grove, and many other stakeholders have worked with the Washington State Office of Public Defense to develop a caseload management system that meets Supreme Court mandated requirements from September 2012. The City's most recent contract with Cayce & Grove incorporated a flat monthly rate as a method of compensation, based on an estimated annual caseload of 1,800 cases, rather than speculate on what method or policies the State would mandate for a "weighted system" of compensation. In the 18 months of the current contract, the actual number of cases referred to Cayce & Grove has been very close to the 1,800 annual estimate. The city has been very satisfied with the public defense services provided by Cayce & Grove. The negotiated 3-year contract for services includes a phased adjustment in the cost per case, to bring the compensation more in line with the market. Cayce & Grove will continue to provide all current representational services, and compensation will be as follows:  Between July 2015 and June 2016, C&G will be compensated for 1600 cases at $245.16 per case and 200 cases at $220 per case, or $36,354.67 per month.  Between July 2016 and June 2017, C&G will be compensated for 1600 cases at $264.77 per case and 200 cases at $220 per case, or $38,969.71 per month.  Between July 2017 and June 2018, C&G will be compensated for 1600 cases at $278.01 per case and 200 cases at $220 per case, or $40,734.47 per month. If, in any fiscal year of the contract, the appointments fall between below 1,800 but above 1,600, the city will deduct $220 per case and amortize the credit over the next 12 months of contract invoices. In the final year of the contract, any credit due the city for cases paid but not appointed, the city will deduct from the last payment of the contract. EXHIBITS: A. Agreement for Services AGENDA ITEM #7. g) STAFF RECOMMENDATION: Approve the contract with Cayce & Grove Inc., PS., for public defense services and authorize the Mayor and City Clerk to sign the agreement. AGENDA ITEM #7. g) AGREEMENT FOR SERVICES This agreement is being entered into this day of , 2015, by and between the City of Renton, a municipal corporation hereinafter referred to as City, and Cayce & Grove Inc., PS., hereinafter referred to as Cayce & Grove, in consideration of the mutual benefits, terms and conditions herein after specified. 1)Term. The term of this Agreement shall be for three years from the date the Agreement is signed; subject, however, to the Section entitled “Termination.” 2)Duties and Responsibilities a)Representational Services, defined as: i)Lawyer services and appropriate support staff services; investigation and appropriate sentencing advocacy and referral to social work services; and legal services, including but not limited to interviews of clients and potential witnesses; legal research; preparation and filing of pleadings; issuance of subpoenas (but not personal service of process); negotiations with the appropriate prosecutor and court regarding possible dispositions; in-custody hearings prior to appointment (regardless of whether the hearing results in appointment); and preparation for and appearance at all court proceedings for defendants who have the public defender appointed by the Renton Municipal Court to represent them. The Public Defender is expected to: (1)Be available for contact by assigned defendants within one business day after assignment (2)Be available to appear in Renton Municipal Court with in-custody defendants within 24 hours of booking into the Renton jail facility on Renton Municipal Court Charges (not including weekend days and City holidays). (3)Provide to the Court, the Renton Police Department and the City Jail Administrator telephone number(s) where (s)he can be reached for “critical stage” advice to defendants charged with a misdemeanor or gross misdemeanor during the police investigation and arrest processes. ii)Counseling with defendants when appointed as public defender by the Renton Municipal Court. It is the City of Renton’s responsibility to furnish attorney-client meeting space for Cayce & Grove. iii)Interviews, research, request and review of discovery, preparation for trial, consultation with agencies or experts, drafting of pleadings or other work essential to providing ordinary legal representation for defendants from receipt of Order Appointing Public Defender. AGENDA ITEM #7. g) Agreement: City of Renton and Cayce & Grove, Inc., PS. For Public Defense Services Page 2 of 7 iv)If the defendant being represented remains incarcerated, Cayce & Grove agrees to conduct such in-person interviews as may be necessary at the South Correctional Entity (SCORE). v)All appeals by Cayce & Grove of municipal court decisions to superior court or other state or federal appellate courts of cases handled at the trial level by Cayce & Grove. vi)Attendance at regularly scheduled roundtable meetings unless excused by the City’s Chief Administrative Officer, as convened to monitor workload and costs, and improve City services and court operations. b)Coverage. Cayce & Grove is expected to provide attorney services for appointed clients at the following Renton Municipal Court events: jail calendar daily Monday through Friday; 30 minutes prior to court proceedings starting on arraignment calendar, available to consult with defendants charged in Renton Municipal Court with a crime, and available for follow-up in office hours. Motion/trial calendar three days per week; readiness calendar one day per week; review calendar one day per week; warrant walk- in calendar one day per week and jury trials as scheduled weekly. c)Supplemental Services, defined as: i)All appeals of municipal court decisions to superior court or other state or federal appellate courts of cases by City or not handled at the trial level by Cayce & Grove. City shall reimburse transcript preparation and other reasonable costs associated with such appeals. ii)Provision of extraordinarily complex or numerous public defense matters, but only upon the prior authorization for such supplemental services. Extraordinary complexity may be determined by the Renton Municipal Court upon written motion by Cayce & Grove. Fees for extraordinary complexity shall be mutually agreed upon by Cayce & Grove and the Court Services Director. If no agreement can be reached, the provisions in the “Method of Compensation” section shall control. d)Withdrawal of Public Defender i)Cayce & Grove’s representation of indigent defendants, and obligation under this contract ceases at the time of withdrawal or substitution. ii)Cayce & Grove will withdraw, subject to order of the court at the time of client’s failure to appear or at sentencing or other final order such as deferral or continuance for dismissal. Cayce & Grove may withdraw at other times appropriate under Professional Rules. AGENDA ITEM #7. g) Agreement: City of Renton and Cayce & Grove, Inc., PS. For Public Defense Services Page 3 of 7 e)Services Not Included i)Cayce & Grove will respond to Driving Under the Influence (DUI) in-custody telephone calls during regular business hours only and shall not be obliged with reference to any other defendant-generated calls prior to their assignment as counsel in the given case or defendants already assigned to Cayce & Grove and in custody, reasonable and necessary telephone access acceptance of collect calls will be provided by Cayce & Grove. ii)Cayce & Grove will have no general obligation to appear at arraignments, bail hearings, or public defender appointment procedures unless the defendant is currently appointed to Cayce & Grove on the charge that requires the defendant’s appearance. If future court rules require the public defender’s appearances at these proceedings, the City and Cayce & Grove will re-negotiate the compensation for additional appearances. 3)Method of Compensation a)Cayce & Grove will be compensated for representational services as follows: Between July 2015 and June 2016, C&G will be compensated for 1600 cases at $245.16 per case and 200 cases at $220 per case, or $36,354.67 per month. Between July 2016 and June 2017, C&G will be compensated for 1600 cases at $264.77 per case and 200 cases at $220 per case, or $38,969.71 per month. Between July 2017 and June 2018, C&G will be compensated for 1600 cases at $278.01 per case and 200 cases at $220 per case, or $40,734.47 per month. If, in any fiscal year of the contract, the appointments fall between below 1,800 but above 1,600, the city will deduct $220 per case and amortize the credit over the next 12 months of contract invoices. In the final year of the contract, any credit due the city for cases paid but not appointed, the city will deduct from the last payment of the contract. b)Supplemental Legal Services. All supplemental legal services will be performed only upon motion and approval by the Renton Municipal Court. Compensation for supplemental legal services will be at the prevailing rate for services provided by attorneys of comparable experience. However, the basis of compensation may be some other hourly rate, as agreed upon and shall be determined on the same basis as fees for prosecution for the same matters. c)Non-routine case expenses. The City shall pay for non-routine case expenses when requested by Cayce & Grove and approved by the Renton Municipal Court from funds available for that purpose. Non-routine case expenses include, but are not limited to: Medical and psychiatric evaluations; AGENDA ITEM #7. g) Agreement: City of Renton and Cayce & Grove, Inc., PS. For Public Defense Services Page 4 of 7 Expert witness fees and expenses; Investigation expenses outside preliminary review and witness interview; Any other non-routine expense that the Renton Municipal Court finds necessary and proper for the investigation, preparation and presentation of a case. d)Conflict Attorneys i)Cayce & Grove shall maintain a written policy explaining how conflict of interest is defined, and identify conflicts as quickly as possible. This identification is controlled in part by the receipt of the discovery by the city attorney’s office. Optimally, to avoid delays in court and well as attorney guidance, discovery should be provided to the conflict attorney along with the notice of appointment. ii)When Cayce & Grove determines they have been appointed to represent a defendant whom they cannot represent because of a conflict of interest; who is currently facing charges and could subsequently become a witness for the City on a separate charge; or due to other professional rules of conduct resulting in ineligibility; Cayce & Grove must notify the court and request withdrawal from the assignment. iii)The defendant shall then be referred to the court for reassignment to an attorney contracting with the City to provide Public Defender Services in conflict situations at no cost to Cayce & Grove. Such attorney will be compensated according to his or her agreement with City. No payment will be made to Cayce & Grove for work they performed on cases subsequently identified as conflicts. 4)Designation of Responsible Attorney a)The attorney with overall responsibility for legal services under this Agreement shall be Tricia R. Grove of Cayce & Grove. Other attorneys working for Cayce & Grove may be assigned to work on legal matters if properly licensed and insured at the direction of Cayce & Grove. b)The responsible attorney shall: i)Oversee training, supervision, monitoring, and evaluation of attorneys. ii)Provide staff and support services as necessary to enable the effective provision of legal services. iii)Limit Private Practice. Attorneys responsible for performing services under this contract will limit his or her private practice to the number of hours that will not conflict with this contract. Assigned attorneys from Cayce & Grove shall each year provide a listing of hours billed for nonpublic defense legal services, including number and types of private cases. iv)Ensure Qualified Attorneys. All attorneys employed by Cayce & Grove performing services under this contract must be licensed to practice law in good standing and AGENDA ITEM #7. g) Agreement: City of Renton and Cayce & Grove, Inc., PS. For Public Defense Services Page 5 of 7 without historic reprimand, suspension or disbarment under rules and rulings of the State of Washington Supreme Court. v)Provide Training. The public defender shall take training approved by OPD, including at least seven hours per year of continuing legal education (CLE) credits related to criminal defense. vi)Dispose of Client Complaints. Client complaints shall not be a basis for referral of a client to the “conflicts” attorney. Client complaints will be referred to the attorney who will make his or her best reasonable effort to resolve the complaint and then move the court for leave to withdraw, refer the dispute to Cayce & Grove, or refer the dispute to an appropriate agency for settlement. vii)Report Activities. To accompany invoices for payment, Cayce & Grove shall submit to the City’s Chief Administrative Officer monthly reports showing the number of appointed cases during the month for which payment is requested; defendant’s name and case number; number of conflict cases and their reconciliation with appointments; cases closed; and appeals including their status. (1)Cases returned to the Court due to ineligibility for Public Defender services, and those returned for assignment to a conflict attorney must be shown on the report, but will not be treated as part of Cayce & Grove’s caseload. (2)Invoices for general and supplemental services shall include sufficient detail to meet all auditor requirements but shall not violate any client confidentialities. 5)Indemnification. Cayce & Grove shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from legal malpractice, civil rights violations, injury or death to persons, including injuries, sickness, disease or death to Cayce & Grove’s own employees, or damage to property occasioned by a negligent act, omission or failure of Cayce & Grove. 6)Insurance a)Cayce & Grove shall secure and maintain in force throughout the duration of this contract: Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 per occurrence, $2,000,000 / aggregate and for personal injury and property damage; and Professional Liability insurance in the amount of $1,000,000. b)The City shall be named as a Primary & Non-contributory additional insured on the Commercial General Liability insurance policy with respect to work performed by Cayce & Grove for, or on behalf of, the City. Cayce & Grove shall include a provision prohibiting cancellation of said policy except upon forty-five (45) days prior written notice to the City. The City reserves the right to receive a certified copy of all required insurance policies. Certificates of Insurance evidencing Cayce & Grove’s insurance AGENDA ITEM #7. g) Agreement: City of Renton and Cayce & Grove, Inc., PS. For Public Defense Services Page 6 of 7 coverage, with a copy of the endorsement naming the City as a Primary & Non- contributory additional insured on the general liability policy, shall be delivered to the City within 15 days of executing this agreement. 7)Compliance with Laws. Cayce & Grove shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this agreement. 8)Discrimination Prohibited. Cayce & Grove, with regard to work performed under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the presence of any physical or sensory handicap, or sexual orientation, in the selection and retention of employees or procurement of materials or supplies. 9)Independent Contractor. Cayce & Grove and the City agree that Cayce & Grove is an independent contractor with respect to the services provided under this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Cayce & Grove nor any employee of Cayce & Grove shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. 10)Assignment. Cayce & Grove shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. 11)Non-Waiver. Waiver of any provision of this agreement, or any time limitation provided for in this agreement by the City shall not constitute a waiver of any other provision. 12)Termination. This Agreement shall remain in full force and effect from July 1, 2015 through June 30, 2018 with opportunity for extension in additional two-year increments. If the parties do not agree on the method of compensation, the city will publish a request for proposals from any interested and qualified law firm(s). Cayce & Grove will then be allowed to match the lowest responsive and qualified bid. This Agreement may be terminated for material breach of contract by either party upon notice and opportunity to come into compliance with the contract by either party upon giving the other party not less than one (1) year’s notice of termination. This Agreement may be terminated notwithstanding the terms of this paragraph, should Cayce & Grove be dissolved as a law firm. Cayce & Grove’ obligation to represent indigent defendants appointed to public defender will cease at the point of termination and the subsequent public defender will be substituted immediately. AGENDA ITEM #7. g) Agreement: City of Renton and Cayce & Grove, Inc., PS. For Public Defense Services Page 7 of 7 CITY OF RENTON By Denis Law Mayor, City of Renton 1055 South Grady Way, 7th Floor Renton, WA 98057 (425) 430-6500 FAX: (425) 430-6523 CAYCE & GROVE LLC By: Tricia R. Grove Mailing Address City State Zip ( ) Telephone Number ( ) FAX Number ATTEST: By:_____________________________ Jason Seth City Clerk APPROVED AS TO FORM: __________________________________ Lawrence J. Warren City Attorney AGENDA ITEM #7. g) REGULAR COUNCIL - 10 Aug 2015 SUBJECT/TITLE: Final Pay Estimate – CAG-14-079, SWP-27-3635, Sunset Community Low Impact Development Retrofit Stormwater Green Connections: Harrington Ave NE and Harrington Ave NE Water Main Replacement Project RECOMMENDED ACTION: Council Concur DEPARTMENT: Utility Systems Division STAFF CONTACT: Ron Straka & Allen Quynn, Surface Water Utility Engineering Manager and Engineer EXT.: 7248 & 7247 FISCAL IMPACT: Expenditure Required: $ 17,859.72 Transfer Amendment: $ N/A Amount Budgeted: $ 1,797,101 Revenue Generated: $ N/A Total Project Budget: $ 1,797,101 City Share Total Project: $ N/A SUMMARY OF ACTION: Northwest Cascade, Inc. began construction on the Sunset Community Low Impact Development Retrofit Stormwater Green Connections: Harrington Avenue NE and Harrington Avenue NE Water Main Replacement Project on August 12, 2014. Work was completed April 1, 2015. The project included installation of 2,017 linear feet of 12-inch and 18-inch CPEP storm pipe, 11 Type 2 48-inch catch basins, 12 Type 1 catch basins, nine bioretention swales, 765 linear feet of ductile iron water pipe, 24 service lines, nine gate val ves, 543 square yards of pervious concrete sidewalk, 3,509 plants and trees and complete street restoration including 1,491 tons of asphalt and 2,411 linear feet of curb and gutter. The original contract amount was $1,101,142.55 and the final contract amount is $1,229,906.09. The increase of $128,763.54 was due to an increase in bid quantities ($50,988.64) and change orders ($77,774.90). The project was funded by the 2014 and 2015 CIP budget for the Surface Water Utility Harrington Avenue NE Green Connections Project (#427.475490) and the Water Utility Transmission Water Main Replacement Project (#425.455596) for a total project budget amount of $1,797,101. There is sufficient budget remaining in both accounts to fund the final pay estimate and anticipated staff costs. The stormwater portion of the project is 75% funded by the Department of Ecology’s FY 2012 Statewide Stormwater Grant Agreement #G1200545 that was approved by Council in October 2012. EXHIBITS: A. Pay Estimate #11 – Final B. Notice of Completion of Public Works Contract STAFF RECOMMENDATION: Accept the Sunset Community Low Impact Development Retrofit Stormwater Green Connections: Harrington Avenue NE and Harrington Avenue NE Water Main Replacement Project, approve the final pay estimate , and AGENDA ITEM #7. h) release the Retainage Bond No. 09171827 after 60 days and after all the required releases from the state have been obtained. 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ZOw><§mZ._.m:>:.mmz>cmE~O_<_E.u,>_zmomczom5::88.2cmm:R?mmnonn?n?nm. m.__=aa..umc..=:EnmmomacawEnno:.u_m8mwon:3.2:»:8w:HER£252co_oe<. Ooama23:9>__%053:2.902..mésme ___ mam:>%:8mmnc<:=®«m:6:<<m.mo<35:0ZzacananmLuo..B3 Umunnaos.2mo<2Eu<<Rz.a8:m_...3oasaaozzm3n_o<:.m:.mon:_.:< _ucu=n<<o_.xumango:_.m_uO_.m._:Qcmn1mm.__umm_mm_wE.a_mw=5:__.<Aumovuo>.mmmo0032.23m?mmmo.m?anmanum..ooo_.&L3_o:_u<<o@%:§.no<awe2928.88:u»ca.oo::..§mo_$$@rz_.<<>.mo<A83mon....Xmo ucu__nsB:.m@mmq.Sm.mo<xm<H:as?3:-8f5o2-8:AGENDA ITEM #7. h) E.ii: .LI..5 ,._,.I._n :llI .5uutnam........I.1.5... I In.,.¢II.......II1IrII—En__:I_4..l,_z..atL _II1IlIII.II._..III|IIlIIlI|IIlI.IIILIIII|'fn_I”I.III'II|IIlI,I..IIrII.I.!III\I.II.,II.MnIkP IIII I..I.w.....,.I:nI..:Il:£l&rD"’1]I.|?‘l§;h-..II.Iml-Imrw.IIII ._..=..I.IIKWE=_:I.,.,I._.H5......a.a »I1_.I.I._h.IIvI_III,.I-IIIII|II.I.__I_...._I.II.III......ur-n_._I.._. Iv.41-?n“IIII"...HI _I.H..I_..IAI....I.II.I . 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I »I1.,t-Ium.rHim.:6 _ :2 >.E2:_=_=>"EoumoEm»9:m:cno==.»n8..mEam:_.-:2.mwo_c¢< dimmnanamcaom:com:_u_.:_=&EoEo_.a:.§.... _..._.o<Eo.895.~33?3SW:392..but_.n_§mo.1:.5..E:2._5::n:n:.:_m<:m56:m8._. m_aoo=§§2.m22:9:2Zcacan98333 ,.=__§..§_o_._E%% .923:3Eo_§a.8% §_i,_....s_9.%% :__g._m._§..§.E.%% ._.<mmOozoaaOoamwcozoz_:o. | >3:>:3..8| l | | | | | | | | l | | | | | moaSxmmmmm?msooon8Epsom,Eaaoocaozn5msm_8_.=m832.3..Enumnom:_-moo-m?-d8.._.o_oa?oG45cmoa33can:8 ¢<wmE:u8:Wm.»manic»aom_::m.27 xm<H:oonoo>nEo_._n_E.:8.<~m\_.cE;.8m-o82-8:AGENDA ITEM #7. h) CITYOFRENTON,WASHINGTONORDINANCENO._______ANORDINANCEOFTHECITYOFRENTON,WASHINGTON,AMENDINGSECTIONS1-3-1,1-3-2AND1-3-3OFCHAPTER3,REMEDIESANDPENALTIES,OFTITLEI(ADMINISTRATIVE),SECTION6-1-3OFCHAPTER1,JUNKVEHICLESORABANDONMENTOFVEHICLES,OFTITLEVI(POLICEREGULATIONS),ANDSECTION8-1-4,UNLAWFULSTORAGE,DEPOSIT,DISPOSAL,SCAVENGING,ANDHAULINGOFSOLIDWASTE,OFTITLEVIII(HEALTHANDSANITATION)OFTHERENTONMUNICIPALCODE,BYMAKINGVIOLATIONSOF6-1-3AND8-1-4CIVILINFRACTIONSANDCORRECTINGASSOCIATEDREGULATIONS.THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESORDAINASFOLLOWS:SECTIONI.Subsection1-3-1.A.1,ofsection1-3-1,CriminalPenalties,ofChapter3,RemediesandPenalties,ofTitleI(Administrative)oftheRentonMunicipalCode,isherebyamendedasfollows:1.CommitanyactdeclaredbyanyoftheprovisionsoftheRentonMunicipalCodetobeunlawfulcriminalconduct,oranyunlawfulcriminalactforwhichthereisnostatedpenalty,orwhoshallfailtocomplytherewith;orSECTIONII.Subsection1-3-2.A.1,CodeViolations,ofChapter3,RemediesandPenalties,ofTitleI(Administrative)oftheRentonMunicipalCode,isherebyamendedasfollows:1.CodeViolations:ViolationsofRMCChapters4-2(ZoningDistricts—UsesandStandards),4-3(EnvironmentalRegulationsandOverlayDistricts,exceptasitrelatestoAdultRetailandEntertainment),4-4(City-WidePropertyDevelopmentStandards),4-5(BuildingandFirePreventionStandards,exceptasitrelatestomulti-familyhomes),4-6(StreetandUtilityStandards),4-9(Permits1AGENDA ITEM # 9. a) ORDINANCENO._______—Specific),4-10(LegalNonconformingStructures,UsesandLots),5-5(BusinessLicenses),6-1(JunkVehiclesorAbandonmentofVehicles),8-1(Garbage),8-2(StormAndSurfaceWaterDrainage),8-4(Water),8-5(Sewers),8-7(NoiseLevelRegulations),9-8(SidewalkConstruction)and940(StreetExcavations),shallbeconsideredcivilcodeviolationsunderthisSection.SECTIONIII.Subsection1-3-3.B.19.g.ii,Dumping,ofChapter3,RemediesandPenalties,ofTitleI(Administrative)oftheRentonMunicipalCode,isherebyamendedasfollows:ii.Dumping:AnyviolationofRMC61’l9(LittcrinParks),RMC6-14-16(DroppingLitterfromAirCraft),RMC61820M(Littering),RMC814(UnlawfulStorage,Deposit,DisposalScavenging,andHaulingofSolidWaste),RMC46030H(DischargeProhibition),RCW70.95.240(Unlawfultodumpordepositsolidwastewithoutpermit—Penalties—Littercleanuprestitutionpayment),andanyapplicableruleorregulation;SECTIONIV.Subsection6-1-3.J,Penalties,ofChapter1,JunkVehiclesorAbandonmentofVehicles,ofTitleVI(PoliceRegulations)oftheRentonMunicipalCode,isherebyamendedasfollows:J.Penalties:AnypersonviolatingsubsectionAofthisSectionshallbeguiltyofamisdemeanor.PenaltiesforanyviolationsofanyoftheprovisionsofthisSectionshallbeinaccordwithRMC131civilinfraction,andsubjecttothepenaltiesofRMC1-3-2,asitcurrentlyexistsorishereafteramended.2AGENDA ITEM # 9. a) ORDINANCENO.SECTIONV.Subsection8-1-4.0ofsection8-1-4,UnlawfulStorage,Deposit,Disposal,Scavenging,andHaulingofSolidWaste,ofChapter1,Garbage,ofTitleVIII(HealthandSanitation)oftheRentonMunicipalCode,isherebyamendedasfollows:0.AnyviolationofthisSectionshallbeamisdemeanorasdefinedbyRCW9A.20.021(3)civilinfraction,andsubjecttothepenaltiesofRMC1-3-2,asitcurrentlyexistsorishereafteramended.SECTIONVI.Thisordinanceshallbeeffectiveuponitspassage,approval,andthirty(30)daysafterpublication.PASSEDBYTHECITYCOUNCILthis_______dayof___________________,2015.JasonA.Seth,CityClerkAPPROVEDBYTHEMAYORthis_______dayof__________________,2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyDateofPublication:_______________ORD:1874:7/28/15:scr3AGENDA ITEM # 9. a) CITYOFRENTON,WASHINGTONORDINANCENO.__________ANORDINANCEOFTHECITYOFRENTON,WASHINGTON,AMENDINGTHECITYOFRENTONFISCALYEARS2015/2016BIENNIALBUDGETASADOPTEDBYORDINANCENO.5737ANDTHEREAFTERAMENDEDBYORDINANCENO.5755,INTHEAMOUNTOF$16,865,306.WHEREAS,onNovember3,2014,theCityCounciladoptedOrdinanceNo.5737approvingtheCityofRenton’s2015/2016BiennialBudget;andWHEREAS,onApril13,2015,theCounciladoptedOrdinance5755carryingforwardfundsappropriatedin2014,butnotexpendedin2014duetocapitalprojectinterruptionsanddelaysininvoicepayments,thatneededtobecarriedforwardandappropriatedforexpenditurein2015;andWHEREAS,minorcorrectionsandtherecognitionofgrants,contributionsandassociatedcostsandnewcostitemsnotincludedinthebudgetrequireadditionaladjustmentstothe2015/2016BiennialBudget;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOESORDAINASFOLLOWS:SECTIONI.OrdinanceNos.5737and5755establishingtheCityofRenton’s2015/2016BiennialBudgetareherebyamendedinthetotalamountof$16,865,306foranamendedtotalof$569,702,499overthebiennium.SECTIONIl.The20152QuarterBudgetAdjustmentSummarybyFundisherebyattachedasExhibitAandthe2016AdjustedBudgetSummarybyFundisherebyattachedasExhibitB.DetailedlistsofadjustmentsareavailableforpublicreviewintheOfficeoftheCityClerk,RentonCityHall.1AGENDA ITEM # 9. a) ORDINANCENO.______SECTIONIII.Thisordinanceshallbeeffectiveuponitspassage,approval,andfive(5)daysafterpublication.PASSEDBYTHECITYCOUNCILthis_______dayof__________________,2015.JasonSeth,CityClerkAPPROVEDBYTHEMAYORthis______dayof___________.2015.DenisLaw,MayorApprovedastoform:LawrenceJ.Warren,CityAttorneyDateofPublication:_______________ORD:1871:7/6/15:scr2AGENDA ITEM # 9. a) ORDINANCE NO. Exhibit A:2015 2’Quarter Budget Adjustment Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE Available 2015 Beg 2015 Adj 2015 2015 2015 2015 Ending Fund Reserved!Fund Fund Fund Bal Changes Fund Bal Budgeted Changes Adjusted Budgeted Changes Adjusted Balance Designated Balance 000 GENERAL 11,159,313 -11,159,313 83,431,472 1,434,000 84,865,472 86,638,897 386,168 87,025,065 8,999,719 8,999,719 001 COMMUNIWSERVICES 2,467,703 -2,467,703 12,478,920 -12,478,920 12,608,356 -12,608,356 2,338,267 2,338,267 003 STREETS 2,147,229 -2,147,229 10,096,711 89,531 10,186,242 10,263,711 89,531 10,353,242 1,980,229 1,980,229 004 COMMUNITRDEVELOPMENTBLOCKGRANT 74,951 -74,951 462,908 -462,908 448,804 -448,804 89,055 89,055 005 MUSEUM 65,500 -65,500 227,761 -227,761 227,761 -227,761 65,500 65,500 009 FARMERS MARKEt 104,950 -104,950 59,400 -59,400 59,453 -59,453 104,897 (104,897)- 011 FIREANDEMERGENCYSVCHEALTH&WELLNESS 74,565 -74,565 25,000 -25,000 25,000 -25,000 74,565 (74,565)- 21X GENERAL GOVERNMENT MISC DEBT SVC 1,471,071 -1,471,071 6,463,588 13,691,804 20,155,392 6,463,588 13,687,700 20,151,288 1,475,175 -1,475,175 Total General Governmental Funds 17,565,282 -17,565,282 113,245,760 15,215,335 128,461,095 116,735,570 14,163,399 130,898,969 15,127,407 (179,462)14,947,945 102 ARTERIAL STREEtS 14,885 -14,885 640,000 -640,000 640,000 -640,000 14,885 14,885 108 LEASEDCIWPROPERTIES 121,014 -121,014 768,957 -768,957 663,403 -663,403 226,568 226,568 110 SPECIALHOTEL-MOTELTAX 219,090 -219,090 265,000 -265,000 283,942 -283,942 200,148 200,148 125 ONEPERCENTFORART 101,380 -101,380 15,000 -15,000 102,950 -102,950 13,430 13,430 127 CABLECOMMUNICATIONSDEVELOPMENT 313,090 -313,090 97,674 -97,674 117,674 -117,674 293,090 293,090 135 SPRINGBROOKWEtLANDSBANK 330,922 -330,922 ------330,922 330,922 303 COMMUNIWSERVICESIMPACTMI11GATION 1,238,600 -1,238,600 86,500 -86,500 ---1,325,100 1,325,100 304 FIREIMPACTMITIGATION 926,488 -926,488 99,000 -99,000 250,000 -250,000 775,488 775,488 305 TRANSPORTA11ON IMPACT MITIGATION 844,648 -844,648 216,500 383,500 600,000 391,000 761,335 1,152,335 292,313 292,313 316 MUNICIPAL FACILITIES CIP 4,493,986 -4,493,986 4,718,145 827,870 5,546,015 8,918,715 827,870 9,746,585 293,416 293,416 317 CAPITAL IMPROVEMENT 4,059,718 -4,059,718 18,683,292 290,322 18,973,614 22,063,404 290,322 22,353,726 679,606 )650,000r 29,606 326 HOUSING OPPORTUNITY/ECODEVREVOLVING 1,086,766 -1,086,766 ---75,000 -75,000 1,011,766 (1,000,000)11,766 336 NEW LIBRARYDEVELOPMENT 15,329,760 -15,329,760 ---15,329,760 -15,329,760 -- 402 AIRPORT OPERATIONS &CIP 806,821 -806,821 16,596,888 -16,596,888 16,469,927 -16,469,927 933,782 (172,053)761,729 403 SOLID WASTEUflLITY 1,545,606 -1,545,606 16,461,726 -16,461,726 16,675,139 -16,675,139 1,332,193 (400,000)932,193 404 GOLF COURSE SYSTEM &CAPITAL (42,911)-(42,911)2,655,383 -2,655,383 2,616,052 -2,616,052 (3,580)r -(3,580) 405 WATER OPERATIONS &CAPITAL 15,872,094 -15,872,094 16,272,634 -16,272,634 20,799,381 -20,799,381 11,345,347 (2,830,093)8,515,254 406 WASTEWATER OPERATIONS &CAPITAL 10,905,399 -10,905,399 28,617,862 -28,617,862 30,226,798 -30,226,798 9,296,463 (1,695,988)7,600,475 407 SURFACE WATER OPERATIONS &CAPITAL 7,804,221 -7,804,221 17,244,568 -17,244,568 21,196,980 -21,196,980 3,851,809 (1,084,194)2,767,615 501 EQUIPMENTRENTAL 5,310,319 -5,310,319 5,779,036 122,235 5,901,271 6,878,442 558,335 7,436,777 3,774,813 3,774,813 502 INSURANCE 12,069,311 -12,069,311 5,641,647 -5,641,647 3,594,578 -3,594,578 14,116,380 (14,308,268’(191,828) 503 INFORMATION SERVICES 1,916,048 -1,916,048 4,631,231 46,400 4,677,631 5,606,865 46,400 5,653,265 940,414 940,414 504 FACILITIES 1,154,089 -1,154,089 4,954,325 -4,954,325 5,115,716 -5,115,716 992,698 992,698 505 COMMUNICATIONS 383,969 -383,969 992,431 -992,431 991,430 -991,430 384,970 384,970 512 HEALThCARE INSURANCE 6,675,505 -6,675,505 12,954,736 -12,954,736 13,424,573 -13,424,573 6,205,668 (4,027,372)2,178,296 522 LEOFF1REIREESHEALTHCARE 7,711,863 -7,711,863 2,271,434 -2,271,434 1,115,744 -1,115,744 8,867,553 (223,149)8,644,404 611 FIREMENSPENSION 5,040,982 -5,040,982 468,000 -468,000 210,475 -210,475 5,298,507 (5,298,507)- Total Other Funds 106,233,663 -106,233,663 161,131,969 1,670,327 162,802,296 193,757,948 2,484,262 196,242,210 72,793,749 (31,689,624)41,104,12S TOTAL ALL FUNDS 123,798,945 -123,798,945 274,377,729 16,885,662 291,263,391 310,493,518 16,647,661 327,141,179 87,921,156 (31,869,086)56,052,070 3 AGENDA ITEM # 9. a) ORDINANCE NO. ______ Exhibit B:2016 Adjusted Budget Summary by Fund BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE 2016 2016 2016 2016 Available 2016 Beg 2016 Adj.Budgeted Adjusted Budgeted Adjusted Ending Fund Reserved!Fund Fund Fund Bal Changes Fund Bal Revenue Changes Revenue Expenditure Changes Expenditure Balance Designated Balance 000 GENERAL 8,505,869 493,850 8,999,719 86,749,334 -86,749,334 86,757,519 8,000 86,765,519 8,983,534 8,983,534 001 COMMUNITYSERVICES 2,022,533 315,734 2,338,267 12,727,828 -12,727,828 12,727,828 -12,727,828 2,338,267 2,338,267 003 STREEtS 1,581,566 398,663 1,980,229 10,447,984 123,600 10,571,584 10,447,984 152,421 10,600,405 1,951,408 1,951,408 004 COMMUNIWDEVELOPMENTBLOCK GRANT 24,301 64,754 89,055 307,462 -307,462 295,986 -295,986 100,531 100,531 005 MUSEUM 52,979 12,521 65,500 235,281 -235,281 235,281 -235,281 65,500 65,500 009 FARMERS MARKEt 75,551 29,346 104,897 59,400 -59,400 63,315 -63,315 100,982 (100,982)- 011 FIREANDEMERGENCYSVCHEACTh&WELLNESS 55,094 19,471 74,565 25,000 -25,000 25,000 -25,000 74,565 (74,565)- 21X GENERALGOVERNMENTMISCDEBTSVC 1,115,674 359,501 1,475,175 6,248,676 -6,248,676 6,248,676 -6,248,676 1,475,175 -1,475,175 Total General Governmental Funds 13,433,567 1,693,840 15,127,407 116,800,965 123,600 116,924,565 116,801,589 160,421 116,962,010 15,089,962 (175,547)14,914,414 102 ARTERIAL STREEtS 15,689 (804)14,885 650,000 -650,000 650,000 -650,000 14,885 14,885 108 LEASEDCIfl’PROPERTIES 473,8Th (247,247)226,568 768,957 -768,957 671,979 -671,979 323,546 323,546 110 SPECIACHOTEL-MOTELTAN 155,913 44,235 200,148 265,000 -265,000 265,000 -265,000 200,148 200,148 125 ONEPERCENTFORART 4,821 8,609 13,430 15,000 -15,000 ---28,430 28,430 127 CABLECOMMUNICA11ONSDEVELOPMENT 285,632 7,458 293,090 97,674 -97,674 97,674 -97,674 293,090 293,090 135 SPRINGBROOK WETLANDS BANK 669,613 (338,691)330,922 ------330,922 330,922 303 COMMUNITYSERVICESIMPACTMI11GATIDN 1,197,118 127,982 1,325,100 86,500 -86,500 ---1,411,600 1,411,600 304 FIREIMPACTMITIGA11ON 695,165 80,323 775,488 99,000 -99,000 250,000 -250,000 624,488 624,488 305 TRANSPORTA11ONIMPACTMIHGAflON 769,685 (477,372)292,313 216,500 -216,500 ---508,813 508,813 316 MUNICIPAL FACILITIESCIP 424,689 (131,273)293,416 5,103,000 -5,103,000 5,392,000 -5,392,000 4,416 4,416 317 CAPITAL IMPROVEMENT 327,434 352,172 679,606 6,582,000 -6,582,000 6,831,590 -6,831,590 430,016 (400,000’30,016 326 HOUSINGOPPORTUNITY/ECODEVREVOLVING 1,010,599 1,167 1,011,766 ------1,011,766 (1,000,000)11,766 336 NEW LIBRARYDEVELOPMENT 57,000 (57,000)--------- 402 AIRPORT OPERATIONS &CIP 623,969 309,813 933,782 3,473,293 -3,473,293 3,786,185 -3,786,185 620,890 (177,896)442,994 403 SOLID WASTE UELITY 1,044,342 287,851 1,332,193 16,514,320 -16,514,320 17,144,532 -17,144,532 701,980 (400,000)301,980 404 GOLF COURSE SYSTEM &CAPITAL 151,022 (154,602)(3,580)2,812,793 -2,812,793 2,303,479 -2,303,479 505,735 (306,592)199,143 405 WATER OPERATIONS &CAPITAL 10,565,303 780,044 11,345,347 16,308,371 -16,308,371 17,894,664 -17,894,664 9,759,055 (2,864,594)6,894,461 406 WASTEWATER OPERATIONS &CAPITAL 8,430,756 865,707 9,296,463 26,417,398 -26,417,398 25,885,356 12,224 25,897,580 9,816,281 (1,711,872)8,104,409 407 SURFACE WATER OPERATIONS &CAPITAL 3,366,916 484,893 3,851,809 9,859,250 -9,859,250 10,026,642 -10,026,642 3,684,416 (1,117,253)2,567,164 501 EQUIPMENTRENTAL 3,865,586 (90,773)3,774,813 5,921,100 49,045 5,970,145 4,203,192 45,000 4,248,192 5,496,766 5,496,766 502 INSURANCE 12,504,225 1,612,155 14,116,380 3,991,201 -3,991,201 3,509,594 -3,509,594 14,597,988 (14,316,191)281,797 503 INFORMATION SERVICES 833,056 107,358 940,414 4,702,271 -4,702,271 4,712,338 -4,712,338 930,347 930,347 504 FACILITIES 710,924 281,774 992,698 4,930,944 -4,930,944 4,926,946 -4,926,946 996,697 996,697 505 COMMUNICATIONS 328,743 56,227 384,970 1,027,739 -1,027,739 1,026,738 -1,026,738 385,971 385,971 512 HEALTHCARE INSURANCE 5,950,595 255,073 6,205,668 14,295,824 -14,295,824 14,596,149 -14,596,149 5,905,343 (4,378,845)1,526,498 522 LEOFF1 REtIREES HEALTHCARE 7,745,180 1,122,373 8,867,553 2,272,207 -2,272,207 1,167,553 -1,167,553 9,972,207 (9,972,207)- 611 FIREMENSPENSION 5,165,003 133,504 5,298,507 468,000 -468,000 200,475 -200,475 5,566,032 (5,566,032)- Total Other Funds 67,372,793 5,420,956 72,793,749 126,878,342 49,045 126,927,387 125,542,086 57,224 125,599,310 74,121,826 (42,211,481)31,910,346 OTAL ALL FUNDS 80,806,360 7,114,796 87,921,156 243,679,307 172,645 243,851,952 242,343,675 217,645 242,561,320 89,211,788 (42,387,028)46,824,760 12 year total 123,798,945 518,057,036 17,058,307’535,115,343 552,837,193 16,865,306 569,702,499 89,211,788 (42,387,028)46,824,760 4 AGENDA ITEM # 9. a)