HomeMy WebLinkAboutContractSMALL PUBLIC WORKS CONTRACT
>ĂƚĞ tŝŶƚĞƌ 202ϯ Tree Maintenance AGREEMENT
THIS AGREEMENT (“Agreement”) is made as of the _____ day of ________, 202ϯ,(the
“Effective Date”) by and between the City of Renton, a non-charter code city under RCW 35A,
and a Washington municipal corporation (“City”),WĂƌŬƐΘZĞĐƌĞĂƚŝŽŶ Department and
ZŽŶΖƐ^ƚƵŵƉZĞŵŽǀĂůΘdƌĞĞƐĞƌǀŝĐĞ͕>>, (“Contractor”), who are collectively referred to as
the “Parties”. City and Contractor agree as set forth below.
ϭ͘Scope of Work : Contractor will provide all material and labor necessary to perform all
work described in the Scope of Work which is attached and fully incorporated into this
Agreement by reference as Attachment “A.”
Ϯ͘Changes in Scope of Work: City, without invalidating this Agreement, may order changes
to the Scope of Work consisting of additions, deletions or modifications, the Agreement
Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work
shall be authorized by written Change Order or Amendment signed by the Parties.
ϯ͘Time of Performance: Contractor shall commenceperformance of the Agreementno later
than 30 calendar days after the Agreement’s Effective Date.
ϰ͘Term of Agreement: The Term of this Agreement shall end at completion of the Scope of
Work, no later than :ƵŶĞ ϯϬ, 202ϯ. This Agreement may be extended to accomplish
change orders, if required, upon mutual written agreement of City and Contractor.
ϱ͘Agreement Sum: The total amount of this Agreement is the sum of Ψϯϭ͕ϱϰϯ͘ϲϱ which
includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed
amount based on changes to the Scope of Work.
ϲ͘Consideration:In exchangefor Contractor’s performance of the items and responsibilities
identified in the Scope of Work, City agrees to make payment of the amount identified as
the Agreement Sum.
ϳ͘Prevailing Wage/ Method of Payment/ Retainage/ Bonding: Payment by theCity for the
Work will only be made after the Work has been performed and a voucher or invoice is
submitted in a form acceptable to the City.
CAG-23-077
7th March
PAGE 2 OF 11
A.Prevailing Wage Rates:
Contractor must comply with the State of Washington prevailing wage
requirements. Contractor must file an Intent To Pay Prevailing Wage at the
beginning of the project and an Affidavit of Wages Paid at the end of the project
with the Washington State Department of Labor and Industries.
The State of Washington prevailing wage rates applicable for this project, which is
located in King County, may be found at the following website address of the
Department of Labor and Industries:
http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp
Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage
rates paid for the duration of this contract shall be the date the contract is
executed as reflected in the “Effective Date” identified at the top of the first page
of this Agreement.
Upon request, the City will provide a copy of the applicable prevailing wages for
this project. Alternatively, the rates may be viewed at the City of Renton City Hall
by making an appointment with the contact person identified herein or prior to
contract award with the contact person identified as the City of Renton contact in
Paragraph 15 Notices of this agreement.
B.Retainage held by the City or in Escrow Account:
Pursuant to RCW Chapter 60.28, a sum equal to five percent (5%) of the monies
earned by the Contractor will be retained from payments made by the City to the
Contractor under this Contract. This retainage shall be used as a trust fund for the
protection and payment (1) to the State with respect to taxes imposed pursuant
to RCW Title 82 and (2) the claims of any person arising under the Contract.
Monies retained under the provisions of RCW Chapter 60.28 shall be:
Contractor must pick one – if contractor does not pick one then the first option
(retainage held in a fund by the City) applies.
_______Retained in a fund by the City.
or
________Deposited by the City in an escrow (interest-bearing) account in a bank,
mutual saving bank, or savings and loan association (interest on monies so
retained shall be paid to the Contractor). Deposits are to be in the name of the
City and are not to be allowed to be withdrawn without the City’s written
authorization. The City will issue a check representing the sum of the monies
PAGE 3 OF 11
reserved, payable to the bank or trust company. Such check shall be converted
into bonds and securities chosen by the Contractor as the interest accrues.
At or before the time the Contract is executed, the Contractor shall designate the
option desired. The Contractor in choosing option (2) agrees to assume full
responsibility to pay all costs that may accrue from escrow services, brokerage
charges or both, and further agrees to assume all risks in connection with the
investment of the retained percentages in securities.
The City may also, at its option, accept a bond in lieu of retainage.
C.For Agreements over $150,000:
Pursuant to RCW 60.28 and 39.08 The City requires a 5 % Retainage be withheld
and that the Contractor will provide a Performance and Payment (Contract) Bond
on the City approved form upon execution of the Agreement. Payment of the initial
95% will be made in the next pay cycle of the Renton Finance Department after
receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5%
will be retained for the purpose of completion of the project and fulfillment of
claims and liens.
D.For Agreements under $150,000
Pursuant to RCW 60.28 and 39.08 the City requires a 5 % Retainage be withheld
and that the Contractor will provide either a Performance and Payment (Contract)
Bond on the City approved form upon execution of the Agreement or waive the
payment and performance bond and instead the City will retain 10%. Payment of
the initial 95% will be made in the next pay cycle of the Renton Finance Department
after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining
5% will be retained for the purpose of completion of the project and fulfillment of
claims and liens. (Unless the Contractor waives the payment and performance
bond below and opts for a 10% retainage below.)
Contractor must pick one – if contractor does not pick one then the first option
(5% retainage with contract bond) applies:
_______ To provide a payment and performance bond (contract bond) in the
amount of 100% of the estimate including taxes with a 5% retainage.
or
_______To waive a payment and performance bond (contract bond) and instead
the city will retain the remaining 10% will be retained for the purpose of
completion of the project and fulfillment of claims and liens.
PAGE 4 OF 11
E.For limited Public Works Contracts under $35,000
For limited public works projects, the City may choose to waive the payment and
performance bond requirements of chapter 39.08 RCW and the retainage
requirements of chapter 60.28 RCW, for laborers, mechanics, subcontractors,
material, persons, suppliers, and taxes imposed under Title 82 RCW that may be
due from the contractor for the limited public works project, however The City
shall have the right of recovery against the contractor for any payments made on
the contractor's behalf.
F. City shall have the right to withhold payment to Contractor for any work not
completed in a satisfactory manner until such time as Contractor modifies such
work so that the same is satisfactory.
G. Final Acceptance. Final Acceptance of the Project occurs when the Public Works
Director has determined that the Project is one hundred percent (100%) complete
and has been constructed in accordance with the Plans and Specifications.
H. Payment in the Event of Termination. In the event this Contract is terminated by
the either party, the Contractor shall not be entitled to receive any further amounts
due under this Contract until the work specified in the Scope of Work is
satisfactorily completed, as scheduled, up to the date of termination. At such time,
if the unpaid balance of the amount to be paid under the Contract exceeds the
expense incurred by the City in finishing the work, and all damages sustained by
the City or which may be sustained by the City or which may be sustained by the
reason of such refusal, neglect, failure or discontinuance of Contractor performing
the work, such excess shall be paid by the City to the Contractor. If the City’s
expense and damages exceed the unpaid balance, Contractor and his surety shall
be jointly and severally liable therefore to the City and shall pay such difference to
the City. Such expense and damages shall include all reasonable legal expenses
and costs incurred by the City to protect the rights and interests of the City under
the Contract.
8. Hold Harmless: Contractor shall indemnify, defend and hold harmless City, its elected
officials, officers, agents, employees and volunteers, from and against any and all claims,
losses or liability, or any portion of the same, including but not limited to reasonable
attorneys’ fees, legal expenses and litigation costs, arisingfrom injury or death to persons,
including injuries, sickness, disease or death of Contractor’s own employees, agents and
volunteers, or damage to property caused by Contractor’s negligent act or omission,
except for those acts caused by or resulting from a negligent act or omission by City and
its officers, agents, employees and volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
PAGE 5 OF 11
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
contractor and City, its officers, officials, employees and volunteers, Contractor’s liability
shall be only to the extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act,
RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually
negotiated and agreed to this waiver. The provisions of this section shall survive the
expiration or termination of this Agreement.
9. Insurance: Contractor shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. Professional liability insurance, in the minimum amount of $1,000,000 for each
occurrence, shall also be secured for any professional services being provided to
City that are excluded in the commercial general liability insurance.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D. It is agreed that on Contractor’s commercial general liability policy, the City of
Renton will be named as an Additional Insured on a non-contributory primary
basis. City’s insurance policies shall not be a source for payment of any Contractor
liability.
E. Subject to City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to City before executing the work of this
Agreement.
F. Contractor shall provide City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
G.Additional Insurance if marked as “Required” by City:
1.܆ Required. Builders Risk insurance covering interests of the City, the
Contractor, Subcontractors, and Sub-contractors in the work. Builders Risk
insurance shall be on a special perils policy form and shall insure against
the perils of fire and extended coverage and physical loss or damage
including flood, earthquake, theft, vandalism, malicious mischief, and
collapse. The Builders Risk insurance shall include coverage for temporary
buildings, debris removal and damage to materials in transit or stored off-
PAGE 6 OF 11
site. This Builders Risk insurance covering the work will have a deductible
of $5,000 for each occurrence, which will be the responsibility of the
Contractor. Higher deductibles for flood and earthquake perils may be
accepted by the City upon written request by the Contractor and written
acceptance by the City. Any increased deductibles accepted by the City will
remain the responsibility of the Contractor. The Builders Risk insurance
shall be maintained until final acceptance of the work by the City.
2.܆ Required. Contractors Pollution Liability insurance covering losses
caused by pollution conditions that arise from the operations of the
Contractor. Contractors Pollution Liability insurance shall be written in an
amount of at least $1,000,000 per loss, with an annual aggregate of at least
$1,000,000. Contractors Pollution Liability shall cover bodily injury,
property damage, cleanup costs and defense including costs and expenses
incurred in the investigation, defense, or settlement of claims.
If the Contractors Pollution Liability insurance is written on a claims-made
basis, the Contractor warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this contract; and
that continuous coverage will be maintained or an extended discovery
period will be exercised for a period of three (3) years beginning from the
time that work under the contract is completed.
The City shall be named by endorsement as an additional insured on the
Contractors Pollution Liability insurance policy.
If the scope of services as defined in this contract includes the disposal of
any hazardous materials from the job site, the Contractor must furnish to
the City evidence of Pollution Liability insurance maintained by the disposal
site operator for losses arising from the insured facility accepting waste
under this contract. Coverage certified to the Public Entity under this
paragraph must be maintained in minimum amounts of $1,000,000 per loss,
with an annual aggregate of at least $1,000,000.
Pollution Liability coverage at least as broad as that provided under ISO
Pollution Liability-Broadened Coverage for Covered Autos Endorsement CA
99 48 shall be provided and the Motor Carrier Act Endorsement (MCS 90)
shall be attached.
10. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Contractor agrees as follows:
PAGE 7 OF 11
A. Contractor, and Contractor’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement,
shall not discriminate on the basis of race, color, sex, religion, nationality, creed,
marital status, sexual orientation or preference, age (except minimum age and
retirement provisions), honorably discharged veteran or military status, or the
presence of any sensory, mental or physical handicap, unless based upon a bona
fide occupational qualification in relationship to hiring and employment, in
employment or application for employment, the administration of the delivery of
Work or any other benefits under this Agreement, or procurement of materials or
supplies.
B. The Contractor will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or
mental handicaps, or marital status. Such action shall include, but not be limited
to the following employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training.
C. If Contractor fails to comply with any of this Agreement’s non-discrimination
provisions, Cityshall have the right, at its option, to cancel the Agreement in whole
or in part.
D. Contractor is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws and worker's
compensation.
11. Independent Contractor: Contractor’s employees, while engaged in the performance of
any of Contractor’s Work under this Agreement, shall be considered employees of the
Contractor and not employees, agents, representatives of City and as a result, shall not be
entitled to any coverage or benefits from the City of Renton. Contractor’s relation to City
shall be at all times as an independent contractor. Any and all Workman’s Compensation
Act claims on behalf of Contractor employees, and any and all claims made by a third-party
as a consequence of any negligent act or omission on the part of Contractor’s employees,
while engaged in Work provided to be rendered under this Agreement, shall be the solely
Contractor’s obligation and responsibility.
12. City of Renton Business License:The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
PAGE 8 OF 11
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Record Keeping and Reporting: Contractor shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement. The Contractor agrees to provide access to and copies of
any records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW).
14. Public Records Compliance. To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Contractor shall make a due diligent search
of all records in its possession, including, but not limited to, e-mail, correspondence,
notes, saved telephone messages, recordings, photos, or drawings and provide them to
the City for production. In the event Contractor believes said records need to be protected
from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor
shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees,
attendant to any claim or litigation related to a Public Records Act request for which
Contractor has responsive records and for which Contractor has withheld records or
information contained therein, or not provided them to the City in a timely manner.
Contractor shall produce for distribution any and all records responsive to the Public
Records Act request in a timely manner, unless those records are protected by court order.
15. Other Provisions:
A.Administration and Notices. Each individual executing this Agreement on behalf
of City and Contractor represents and warrants that such individuals are duly
authorized to execute and deliver this Agreement on behalf of City or Contractor.
Any notices required to be given by the Parties shall be delivered at the addresses
set forth below. Any notices may be delivered personally to the addressee of the
notice or may be deposited in the United States mail, postage prepaid, to the
address set forth below. Any notice so posted in the United States mail shall be
deemed received three (3) calendar days after the date of mailing. This Agreement
shall be administered by and any notices should be sent to the undersigned
individuals or their designees.
PAGE 9 OF 11
CITY OF RENTON
Ian Gray, Urban Forestry Manager
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6601
Email: igray@rentonwa.gov
CONTRACTOR
ŚƌŝƐƚLJ^ĐŚŶĞŝĚĞƌͲZŽŶΖƐ^ƚƵŵƉ
ZĞŵŽǀĂůĂŶĚdƌĞĞ^ĞƌǀŝĐĞ͕>>
WKŽdžϱϵϱ
dĞŶŝŶŽ͕tϵϴϱϴϵ
WŚŽŶĞ͗ϯϲϬͲϵϱϭͲϰϭϵϰ
ŵĂŝů͗^ƚƵŵƉĞƌϴϲΛĂŽů͘ĐŽŵ
B.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
C.Assignment and Subcontract. Contractor shall not assign or subcontract any
portion of this Agreement without the City of Renton’s prior express written
consent.
D.Compliance with Laws. Contractor and all of the Contractor’s employees shall
perform the Work in accordance with all applicable federal, state, county and city
laws, codes and ordinances. A copy of this language must be made a part of any
contractor or subcontractor agreement.
E.Conflicts. In the event of any inconsistencies between contractor proposals and
this contract, the terms of this contract shall prevail.
F.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington.
G.Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
H.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
Contractor hereby expressly consents to the personal and exclusive jurisdiction
and venue of such court even if Contractor is a foreign corporation not registered
with the State of Washington.
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PAGE 11 OF 11
Approved as to Legal Form
_______________________________
Shane Moloney
Renton City Attorney
Attachment A
(approved by Cheryl Beyer via email on 3/2/2023)
City of RentonWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶDepartment
ϮϬϮϯ>ĂƚĞtŝŶƚĞƌTree Maintenance Services Attachment A – Scope of Work
City of Renton Community Services Department
ϮϬϮϯ>ĂƚĞtŝŶƚĞƌTree Maintenance Services Attachment A – Scope of Work
Project Manager: Ian Gray, Urban Forestry and Natural Resources Manager
Contact Information: igray@rentonwa.gov; 425-430-660ϭ (Monday to Friday; ϳ:00 Ăŵ–ϰ:00 Ɖŵ)
The City of Renton requests tree maintenance services atŽŶĞŐĞŶĞƌĂůlocationŝŶ the city. KZ
DĂƉƐdƌĞĞ/ŶǀĞŶƚŽƌLJĚĂƚĂďĂƐĞǁŝůůŚĞůƉůŽĐĂƚĞƚŚĞƚƌĞĞƐĂůŽŶŐǁŝƚŚƚŚĞŵĂƉƐŝŶĐůƵĚĞĚ͘The work
includes the removal of ϭϰtreeƐ ĂŶĚpruning ofϲϮtrees. Please see the attached ǁŽƌŬůŝƐƚ. All
trees for removal ďĞƚǁĞĞŶďĞƌĚĞĞŶĂŶĚ/ŶƚĞƌƐƚĂƚĞϰϬϱĂůŽŶŐ^ƵŶƐĞƚǁŝůůďĞmarked by the City
using a white paint spot at the base of ƚŚĞtreeŽƌůŝŶĞĂƚƚŚĞĞĚŐĞŽĨƚŚĞƌŽĂĚǁĂLJ.dƌŝŵƐǁŝůůŚĂǀĞ
ĂŶŽƌĂŶŐĞŵĂƌŬŝŶŐĨŽƌƚŚĂƚƐĂŵĞƐĞĐƚŝŽŶ͕ďƵƚĞůƐĞǁŚĞƌĞďŝĚĚĞƌƐǁŝůůŶĞĞĚƚŽƵƐĞƚŚĞŵĂƉƐĂŶĚ
ƚŚĞƚƌĞĞĚĂƚĂďĂƐĞ͘ Additional requirements of the work are included below. It is your
responsibility to read these requirements thoroughly and to become familiar with each site
location and the work assigned. Please use the spreadsheet to submit your lump sum costsĨŽƌƚŚĞ
ƚƌĞĞǁŽƌŬŝŶĐůƵƐŝǀĞŽĨƚƌĂĨĨŝĐĐŽŶƚƌŽůĐŽƐƚƐ͘&&ill out your name, address and phone number and
total costs on the form provided on the last page of the spreadsheet. Please return all sheets͕
ŝŶĐůƵĚŝŶŐůŝƐƚƐŽĨĞƋƵŝƉŵĞŶƚ͕/^ĂƌďŽƌŝƐƚƐ ǁŝƚŚĐĞƌƚŝĨŝĐĂƚŝŽŶŶƵŵďĞƌƐĂŶĚĂƐƐŝŐŶĞĚĐƌĞǁƐto have
your bid considered. Bids are due by 5:00 P.M.,&ƌŝĚĂLJ͕&ĞďƌƵĂƌLJϭϬ͕ 20Ϯϯ.
Time of Performance͗dŚŝƐƉƌŽũĞĐƚƐŚĂůůďĞŐŝŶǁŝƚŚŝŶϯϬďƵƐŝŶĞƐƐĚĂLJƐŽĨƚŚĞĨƵůůĞdžĞĐƵƚŝŽŶŽĨƚŚĞ
ĐŽŶƚƌĂĐƚĂŶĚƐŚĂůůďĞĐŽŵƉůĞƚĞĚŶŽƚůĂƚĞƌƚŚĂŶ:ƵŶĞϯϬ͕ϮϬϮϯϯ͘
dŚĞĐŽŶƚƌĂĐƚŽƌĂǁĂƌĚĞĚƚŚĞǁŽƌŬǁŝůůƌĞĐĞŝǀĞŶŽƚŝĐĞƚŽƉƌŽĐĞĞĚŽŶůLJǁŚĞŶĂĞƉĂƌƚŵĞŶƚŽĨ
>ĂďŽƌΘ/ŶĚƵƐƚƌŝĞƐ/ŶƚĞŶƚdŽWĂLJWƌĞǀĂŝůŝŶŐtĂŐĞƐĞĐůĂƌĂƚŝŽŶŝƐĨŝůĞĚǁŝƚŚƚŚĞ^ƚĂƚĞŽĨ
tĂƐŚŝŶŐƚŽŶ͕ĐĞƌƚŝĨŝĐĂƚĞŽĨŝŶƐƵƌĂŶĐĞĂŶĚďƵƐŝŶĞƐƐůŝĐĞŶƐĞĂƌĞĐƵƌƌĞŶƚĂŶĚĂǀĞŶĚŽƌĂĐĐŽƵŶƚŝƐ
ĂĐƚŝǀĞ͘
Minimum Requirements of Contractor͗
x Renton Business License, registered contractor with the State of Washington, current State
Unified Business Identifier Number
x Proof of Insurance - Minimum amounts to be approved in advance by City Risk Management.
Includes General Liability, Automobile Liability, Workers Compensation and Employers’ Liability.
x Include with the first invoice the company’s intent to pay prevailing wage rates and submit the
affidavit to pay prevailing wage rates at the completion of the contract with the final invoice.
Labor rates shall be Prevailing Wage Rates for the industry.
x ĚĞƚĂŝůĞĚůŝƐƚŽĨĞƋƵŝƉŵĞŶƚƚŽďĞƵƐĞĚĚƵƌŝŶŐĐŽŶƚƌĂĐƚŝƐƌĞƋƵŝƌĞĚĂƐƉĂƌƚŽĨƚŚĞďŝĚƐƵďŵŝƐƐŝŽŶ
;ƉƌĞĨĞƌĞŶĐĞǁŝůůďĞŐŝǀĞŶƚŽĐŽŶƚƌĂĐƚŽƌƐǁŝƚŚŝŶƐƵůĂƚĞĚĂĞƌŝĂůůŝĨƚƐŽƌĞƋƵŝǀĂůĞŶƚďƵĐŬĞƚƚƌƵĐŬ
ǁŝƚŚĂƌĞĂĐŚŽĨĂƚůĞĂƐƚϱϱΖĨĞĞƚĂŶĚĂďƌƵƐŚĐŚŝƉƉĞƌǁŝƚŚĂŵŝŶŝŵƵŵĐĂƉĂĐŝƚLJŽĨϭϬΗŝŶĐŚĞƐͿ͘
x All personnel shall wear the most up-to-date personal protective equipment including but not
limited to safety vests and hard hats while on the job siteŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚK^,ĂŶĚE^/
x Use of traffic control equipment which meets the Manual of Traffic Control Devices
requirements for each job locationĂŶĚĨŽůůŽǁƐŝƚLJŽĨZĞŶƚŽŶdƌĂĨĨŝĐŽŶƚƌŽůWůĂŶƌĞƋƵŝƌĞŵĞŶƚƐ
ŝƚLJŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ
ϮϮϬϮϯ>ĂƚĞtŝŶƚĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚͲ^ĐŽƉĞŽĨtŽƌŬ
x Possess the equipmentΎ and experience in lowering tree parts using ropes and other devices
toprevent damage to turf, plants, irrigation, sidewalks, curbs, streets, signs, benches, fences and
allother structures.ΎŶĞƌŝĂůůŝĨƚŽƌďƵĐŬĞƚƚƌƵĐŬŝƐƌĞƋƵŝƌĞĚĨŽƌƚŚŝƐĐŽŶƚƌĂĐƚ͘
x Locations left incomplete at the end of the work day shall be barricaded to access from thepublic
ŝĨŶĞĞĚĞĚƚŽƐĞĐƵƌĞƚŚĞƐŝƚĞƐĂĨĞůLJ.
ZĞƋƵŝred Qualifications of Contractor andͬŽƌTree Workers
x ŶInternational Society of Arboriculture (ISA) Certified Arborist Žƌ/^ĞƌƚŝĨŝĞĚdƌĞĞůŝŵďĞƌDh^d
ďĞŝŶĐŚĂƌŐĞŽĨĞĂĐŚĐƌĞǁĂŶĚďĞƉƌĞƐĞŶƚŽŶƐŝƚĞĨŽƌƚŚĞĚƵƌĂƚŝŽŶŽĨƚŚĞǁŽƌŬĂƚĞĂĐŚůŽĐĂƚŝŽŶ͘
ůŝƐƚŽĨŶĂŵĞƐĂŶĚĐĞƌƚŝĨŝĐĂƚŝŽŶŶƵŵďĞƌƐŝƐƌĞƋƵŝƌĞĚĂƐƉĂƌƚŽĨƚŚĞďŝĚƐƵďŵŝƐƐŝŽŶ͘
x Familiarity with and adherence to:
o American National Standard for Arboricultural Operations – Safety Requirements, ANSI
Z133.1-2006 or newer.
o American National Standard for Tree Care Operations – Tree, Shrub, and Other WoodyPlant
Management – Standard Practices (Pruning), ANSI A300 (Part I) - 2008 or newer.
o ŶLJĚĞǀŝĂƚŝŽŶƐĨƌŽŵE^/ƐƚĂŶĚĂƌĚƐŵƵƐƚĚŝƐĐƵƐƐĞĚǁŝƚŚĂŶĚĂƉƉƌŽǀĞĚďLJƚŚĞ
Project Area Specifications – Prior to Beginning Work
x Traffic Control Plan Approval – please see http://rentonwa.gov/living/default.aspx?id=880.
x On-site meeting with the Project Manager or representative to review operations, public safety
plan and traffic control plan.
x Tree Locations – to view the trees in Renton’s Tree Inventory: Rentonwa.gov/How Do I?/Find/Map&
GIS Data, then select Tree Inventory. Search by address or parcel number, zoom to see details.Note͗
DĂƉƐĐĂŶďĞƉƌŽǀŝĚĞĚĨŽƌWĂƌŬ>ŽĐĂƚŝŽŶƐ
Tree Removal Specifications
x Contractor shall be responsible for contacting locating services in advance of stump grindingwork
by calling 811.
x Contractor must have staff that are line clearance certified or have access to line clearancecertified
personnel for locations indicated on the spreadsheet.
x Removal includes the complete removal of all tree-related debris generated by the activity
including litter, sawdust, chips, soil debris, twigs, leaves, needles, buds, branches, trunks,stumps,
and surface roots, unless indicated otherwise.
x Where debris is indicated to remain on site, stump heights and branches shall be no higher than12
inches above grade. All tree stems and trunks shall lie flat on the ground.
x Stumps and surface roots shall be ground to a minimum depth of 9 inches below existing grade, if
no curb and sidewalk, or sidewalk grade when present. Stump and roots should not be visible in
turf and along curbs and sidewalks, following grinding. Hand grubbing is required to remove roots
too close to hard surfaces for grinding equipment.
WƌĞĨĞƌƌĞĚĚĚŝƚŝŽŶĂůYƵĂůŝĨŝĐĂƚŝŽŶƐŽĨŽŶƚƌĂĐƚŽƌ
P dƌĞĞĂƌĞ/ŶĚƵƐƚƌLJƐƐŽĐŝĂƚŝŽŶDĞŵďĞƌƐŚŝƉ͘
P ^ŽĐŝĞƚLJŽĨDƵŶŝĐŝƉĂůƌďŽƌŝƐƚƐĐĐƌĞĚŝƚĂƚŝŽŶ͘
ŝƚLJŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ
ϮϬϮϯ>ĂƚĞtŝŶƚĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚͲ^ĐŽƉĞŽĨtŽƌŬ
v ZĞŵŽǀĞĂůůƐƚƵŵƉĂŶĚͬŽƌƌŽŽƚŐƌŝŶĚŝŶŐĚĞďƌŝƐ͕ƵŶůĞƐƐŝŶĚŝĐĂƚĞĚŽƚŚĞƌǁŝƐĞ͘dŚĞŚŽůĞůĞĨƚĨƌŽŵ
ƐƚƵŵƉŐƌŝŶĚŝŶŐĐĂŶďĞƚĞŵƉŽƌĂƌŝůLJĐŽǀĞƌĞĚǁŝƚŚƐƚƵŵƉĚĞďƌŝƐƚŚĂƚŝƐŵĂĚĞůĞǀĞůǁŝƚŚsurrounding
grades until such debris can be removed and replacement soil added.
x Stump debris shall be completely removed from the resulting holes, replaced with high quality
topsoil (less than 3% organic matter), graded to match existing grades, lightly compacted, andthe
area seeded. Soil should be lightly raked to mix with seed and a high quality compostproduct
broadcast lightly over the seed to cover.
x Only official company personnel may enter the work site. Contractor is solely responsible for
preventing others entering the work site especially those seeking to take wood͘
x All contractor activities, staff, and equipment shall work from the street right-of-way or City- owned
property and not enter upon private property unless approved in advance by theManager and the
property owner.
x Use of cranes or other heavy equipment shall be approved by the Project Manager in advance of
submitting bids.
x The use of materials (e.g. mats) that eliminate or minimize site damage is required.
x Use of ropes to lower tree sections are required in order to prevent unnecessary damage to turf,
plants, adjacent trees, all street, park or facility infrastructure and private property. Time and
materials to repair damage from operations where tree parts were not safely lowered using ropes
or other devices shall not be reimbursable.
x All depressions created as the result of operations shall be made level with existing grades using
high quality topsoil and seeded or sodded and top-dressed with a high quality compost product.
x Repairs shall be to pre-existing conditions or better. The Project Manager will determine the
extent of repairs from damage as a result of tree maintenance activities.
x Damage that occurs as a direct result of contractor actions or inaction is the sole responsibility of
the contractor.
Tree Pruning Specifications
x Only an ISA Certified Arborist shall prune trees. Non-certified workers are prohibited from
pruning trees.
x Minimum height following pruning shall provide for the following:
o Street and Pathway – not less than 15 feet over the roadwayĂŶĚϴĨĞĞƚŽǀĞƌƐŝĚĞǁĂůŬƐ
o Clearance pruning around signs ĂŶĚƐƚƌĞĞƚůŝŐŚƚƐshould provide unobstructed view to sign
ĂŶĚŝůůƵŵŝŶĂƚŝŽŶĐŽŶĞŽĨůŝŐŚƚƐfor the next 5years.
x Pruning cuts shall be made outside the branch bark ridge and branch collar. Cuts should be at an
angle of 45 degrees from the branch bark ridge.
x No stub-cutting or heading of branches is permitted. Prune branches to branch nodes only.
x Remove entire branches whenever possible or if lion-tailing will be the end result.
x Do not prune more than 25% of the total live crown unless authorized by the City.
x Pruning dead branches means to remove 100% of dead twigs and branches.
x The use of spurs to access trees and gas-powered pole saws (stick saws) to make pruning cuts
are prohibited.
x ZĞĚƵĐƚŝŽŶĐƵƚƐƐŚĂůůĨŽůůŽǁƚŚĞƌƵůĞŽĨƚŚŝƌĚƐ͘
ŝƚLJŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ
ϮϬϮϯ>ĂƚĞtŝŶƚĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚͲ^ĐŽƉĞŽĨtŽƌŬ
x Use of ropes to lower tree sections should be considered in order to prevent unnecessary
damage to turf, plants, adjacent trees, netting, all street, park or facility infrastructure and private
property. Time and materials to repair damage from operations where tree parts were not safely
lowered using ropes or other devices shall not be compensated.
x Repairs shall be to pre-existing conditions or better. The Project Manager will determine the
extent of repairs from damage as a result of tree pruning activities.
x All depressions created as the result of operations shall be made level with existing grades using
high quality topsoil and seeded or sodded.
x Full site and off-site clean-up similar to conditions prior to beginning work is required.
x Damage that occurs as a direct result of contractor actions or inaction is the sole responsibility of
the contractor.
x Pruning around street lights shall be performed with the end result that no branches are in the
way of lights shining to the ground in a triangular illumination pattern.
Special Conditions
x Protect the public at all times using a combination of warning signs, barricades and company
staff to prevent access to work zones.
x Clean, hardwood wood chips generated from operations can be dumped at a City designated
facility provided the Project Manager approves in advance; incidental leaves are acceptable.
Conifer chips are not allowed to be dumped at such facilities.
x All wood debris shall be recycled to the fullest extent possible.
x Use of mats or plywood is mandatory when soil conditions are wet.
x The attached short form contract agreement is an example of the contract used to execute the
work.
Invoices
x Invoices should be submitted to:
Ian Gray, Urban Forestry and Natural Resources Manager
Community Services Department, 6th Floor
1055 South Grady Way Renton,
WA 98057
Email: igray@rentonwa.gov
Telephone: 425-430-660ϭ
x Invoices should contain the following information to prevent a delay in processing:
o Contractor name, address and telephone number
o Contract Number – assigned upon execution of agreement
o Unique Invoice Number
o Date work was performed
o Each address and location where work was performed
o Amount due, Washington sales tax and total amount due
ŝƚLJŽĨZĞŶƚŽŶWĂƌŬƐĂŶĚZĞĐƌĞĂƚŝŽŶĞƉĂƌƚŵĞŶƚ
ϮϬϮϯ>ĂƚĞtŝŶƚĞƌdƌĞĞDĂŝŶƚĞŶĂŶĐĞ^ĞƌǀŝĐĞƐƚƚĂĐŚŵĞŶƚͲ^ĐŽƉĞŽĨtŽƌŬ
Figure 1. Illumination Triangle Example – Distance on ground equals 30 feet from pole
NE SUNSET BLVD TREE MAINTENANCE WORKLIST Treatment Definitions TCP Traffic Control Plan and signage Required with City of Renton Transportation Dept. based on street MPH & use SP - Sprouts Remove all basal sprouts and branch sprouts. RC -Road Clearance 15 feet above street, 8 feet above sidewalk when leafed out. Prune all branches rubbed or broken by vehicles. Remove stubbed branches to trunk. DW – Deadwood Remove all dead branches larger than the circumference of a thumb. H— Hangers Remove all hanging and broken branches suspended in the tree. RMV - Removal Remove entire tree to as close to grade as possible. Marked with white paint. SP - Structural Pruning Reduce or remove codominant stems. Reduce end weight of over-extended branches. Marked with orange paint. Tree List Line# Address/Street Species DBH Tree ID # Treatment CW W.O. Additional Notes 1 2647 Sunset Ln NE London plane 23 TRE-01572 RC, DW, SP, H 106259 2 2647 Sunset Ln NE London plane 26 TRE-06377 RC, DW, H 106259 3 2647 Sunset Ln NE London plane 24 TRE-06376 RC, DW, SP, H 106259 4 2647 Sunset Ln NE London plane 31 TRE-06375 RC, DW, SP, H 106259 5 2647 Sunset Ln NE London plane 26 TRE-06372 RC, DW, H 106259 6 2647 Sunset Ln NE London plane 23 TRE-06371 RC, DW 106259 7 2647 Sunset Ln NE London plane 31 TRE-06370 RC, DW 106259 8 2621 NE Sunset Blvd London plane 19 TRE-25167 RC, DW 106259 9 2621 NE Sunset Blvd London plane 30 TRE-12338 RC, DW 106259 Remove branch stumps 10 935 Harrington Ave NE London plane 19 TRE-01763 RC, DW, SP 106259 Remove branch stumps 11 935 Harrington Ave NE London plane 26 TRE-07164 RC, DW 106259 Street light clearance pruning
12 935 Harrington Ave NE London plane 18 TRE-14426 RC, DW 106259 13 935 Harrington Ave NE London plane 23 TRE-14427 RC, DW 106259 14 935 Harrington Ave NE London plane 20 TRE-14428 RC, DW 106259 Street light clearance pruning 15 935 Harrington Ave NE London plane 33 TRE-06593 RC, DW 106259 16 960 Harrington Ave NE London plane 45 TRE-06592 RC, DW 106259 17 960 Harrington Ave NE London plane 37 TRE-06591 RC, DW, H 106259 18 960 Harrington Ave NE London plane 33 TRE-06590 RC, DW, H 106259 19 2725 NE Sunset Blvd London plane 51 TRE-06589 RC, DW, H 106259 Remove rubbing branches 20 2725 NE Sunset Blvd London plane 25 TRE-06588 RC, DW 106259 21 2725 NE Sunset Blvd London plane 19 TRE-06587 RC, DW 106259 22 2725 NE Sunset Blvd London plane 27 TRE-25316 RC, DW 106259 23 2725 NE Sunset Blvd London plane 25 TRE-25319 RC, DW 106259 24 2725 NE Sunset Blvd London plane 16 TRE-25317 RC, DW 106259 25 2801 NE Sunset Blvd London plane 31 TRE-40692 RC, DW 106259 Street light clearance pruning 26 2801 NE Sunset Blvd London plane 35 TRE-06586 RC, DW 106259 27 2801 NE Sunset Blvd London plane 32 TRE-06585 RC, DW 106259 28 2809 NE Sunset Blvd London plane 33 TRE-01762 RC, DW 106259 29 2809 NE Sunset Blvd London plane 37 TRE-01716 RC, DW 106259 30 2809 NE Sunset Blvd London plane 23 TRE-01760 RC, DW 106259 31 2809 NE Sunset Blvd London plane 25 TRE-071759 RC, DW 106259 32 2809 NE Sunset Blvd London plane 26 TRE-01758 RC, DW 106259 33 2813 NE Susnet Blvd London plane 25 TRE-01757 RC, DW 106259 34 2813 NE Susnet Blvd London plane 22 TRE-04334 RC, DW 106259
35 2823 NE Sunset Blvd London plane 22 TRE-04333 RC, DW, SP 106259 36 2825 NE Sunset Blvd London plane 18 TRE-04332 RC, DW 106259 37 2825 NE Sunset Blvd London plane 21 TRE-04331 RC, DW 106259 38 2825 NE Sunset Blvd London plane 31 TRE-04330 RC, DW, H 106259 39 2833 NE Sunset Blvd London plane 24 TRE-04329 RC, DW, H 106259 40 2833 NE Sunset Blvd London plane 23 TRE-04328 RC, DW 106259 41 2833 NE Sunset Blvd London plane 21 TRE-04327 RC, DW 106259 Trim away from building 42 3011 NE Sunset Blvd London plane 25 TRE-10139 RC, DW 106259 360-degree clearance 43 3011 NE Sunset Blvd London plane 31 TRE-09652 RC, DW, SP 106259 360-degree clearance 44 3011 NE Sunset Blvd London plane 36 TRE-01756 RC, DW, SP 106259 360-degree clearance 45 3123 NE Sunset Blvd London plane 19 TRE-01755 RC, DW 106259 360-degree clearance 46 3116 NE Sunset Blvd London plane 12 TRE-38835 RC, DW 106259 47 3196 NE Sunset Blvd London plane 33 TRE-06349 RC, DW 106259 48 3196 NE Sunset Blvd London plane 18 TRE-06395 RC, DW 106259 49 3196 NE Sunset Blvd London plane 27 TRE-01587 RC, DW, H 106259 50 3196 NE Sunset Blvd London plane 23 TRE-01588 RC, DW, H 106259 51 3196 NE Sunset Blvd London plane 17 TRE-01589 RC, DW 106259 52 3210 NE Sunset Blvd London plane 28 TRE-01590 RC, DW, SP 106259 Trim away from building 53 3210 NE Sunset Blvd London plane 27 TRE-01591 RC, DW, SP 106259 Trim away from building 54 2326 NE 11th Ct Black locust (multi) 34 (3 stem) TRE-12251 TCP, RC 62184 Sight clearance for traffic lights 55 2647 Sunset Ln NE Pacific madrone (multi) 42 (2 stem) TRE-01574 TCP, RC 62073 56 1430 Queen Ave NE Douglas fir 31 TRE-10542 DW, H 72169 57 2502 NE Sunset Blvd Black cottonwood 16 TRE-30361 TCP, DW, H 106258 Trim away from streetlight 58 2502 NE Sunset Blvd Black cottonwood 26 TRE-30336 TCP, DW, H 106258 Trim away from streetlight 59 1835 NE 12th St Black cottonwood 31 TRE-35678 TCP, DW, H, SP 106252 Reduction 60 1835 NE 12th St Black cottonwood 30 TRE-35175 TCP, DW, H, SP 106252
61 1129 Aberdeen Ave NE Black cottonwood 10 (2 stem) TRE-35568 TCP, DW, H, SP 106252 Remove 1 stem 62 1129 Aberdeen Ave NE Black cottonwood 35 (3 stem) TRE-35702 TCP, DW, H, SP 106252 63 1835 NE 12th St Black cottonwood 6 TRE-35707 TCP, RMV 106256 64 1835 NE 12th St Black cottonwood 10 TRE-35705 TCP, RMV 106256 65 1835 NE 12th St Black cottonwood 12 TRE-35687 TCP, RMV 106256 67 1835 NE 12th St Black cottonwood 11 TRE-35585 TCP, RMV 106256 68 1149 Monterey Ave NE Black cottonwood 16 TRE-35566 TCP, RMV 106256 69 1149 Monterey Ave NE Black cottonwood 14 TRE-35553 TCP, RMV 106256 70 1149 Monterey Ave NE Black cottonwood 16 TRE-35657 TCP, RMV 106256 71 1149 Monterey Ave NE Black cottonwood 14 (2 stem) TRE-35617 TCP, RMV 106256 72 1129 Aberdeen Ave NE Black cottonwood 15 TRE-35703 TCP, RMV 106256 73 1129 Aberdeen Ave NE Black cottonwood 26 (2 stem) TRE-35612 TCP, RMV 106256 74 1129 Aberdeen Ave NE Black cottonwood 16 TRE-35593 TCP, RMV 106256 75 1129 Aberdeen Ave NE Black cottonwood 19 TRE-35699 TCP, RMV 106256 76 1129 Aberdeen Ave NE Black cottonwood 35 (3 stem) TRE-35204 TCP, RMV 106256