HomeMy WebLinkAboutAddendum - 1AMENDMENT NO. 1
TO AGREEMENT NO. WQC-2021-Renton-00187
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
City of Renton
PURPOSE: To amend the above-referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and City of Renton (RECIPIENT) for the Heather Downs Detention Pond Water Quality Retrofit
Project (PROJECT).
This amendment will close out the AGREEMENT and deobligate all remaining funds . All deliverables for the PROJECT were
successfully completed without utilizing all of the funds originally allocated. The AGREEMENT Total Eligible Cost will be
reduced by $130,034.65 from $307,000.00 to $176,965.35 in Stormwater Financial Assistance Program (SFAP) funding.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 409,000.00 Amended: 219,699.73
Total Eligible Cost:
Original: 307,000.00 Amended: 176,965.35
CHANGES TO THE BUDGET
Funding Distribution EG210129
Funding Title:SFAP
Title:SFAP - SFY21
Type:State
100%
Environmental Legacy Stewarship Account (ELSA) - State
Funding Source %:
Description:
FDFund:
Funding Effective Date:
Funding Source:
Funding Expiration Date:07/01/2020 12/31/2022
Funding Type:Grant
Template Version 10/30/2015
DocuSign Envelope ID: 58A860DD-2565-40F5-81D3-93BF763C1804
CAG-21-040, Adden 1-23
Page 2 of 7State of Washington Department of Ecology
City of Renton
Heather Downs Detention Pond Water Quality Retrofit Project Project
Agreement No. WQC-2021-Renton-00187
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant?
Approved State Indirect: 0%
25%
No
No
No
SFAP Task Total
Grant and Loan Administration $13,539.65
Cultural and Environmental Reviews, and Permitting $4,000.00
Design Plans and Specifications $4,000.00
Construction Management $21,488.89
Construction $129,936.81
Project Close Out $4,000.00
Total: 176,965.35$
CHANGES TO SCOPE OF WORK
Task Number:1 Task Cost: $13,539.65
Task Title:Grant and Loan Administration
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements .
Responsibilities include, but are not limited to: Maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; the EAGL (Ecology Administration of Grants and Loans ) recipient
closeout report; and a two-page outcome summary report (including photos, if applicable). In the event that the RECIPIENT
elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and
management of this funding agreement.
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement ,
contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and
compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required
performance items. This documentation shall be available upon request.
Template Version 10/30/2015
DocuSign Envelope ID: 58A860DD-2565-40F5-81D3-93BF763C1804
Page 3 of 7State of Washington Department of Ecology
City of Renton
Heather Downs Detention Pond Water Quality Retrofit Project Project
Agreement No. WQC-2021-Renton-00187
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up -to-date staff contact information
in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements .
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement , quarterly progress reports, Recipient Closeout Report, and
two-page outcome summary report.
* Properly maintained project documentation.
Deliverables
Due DateDescriptionNumber
1.1 Progress Reports that include descriptions of work accomplished,
project challenges or changes in the project schedule. Submitted at least
quarterly.
1.2 Recipient Closeout Report (EAGL Form)
1.3 Two-page Outcome Summary Report
CHANGES TO SCOPE OF WORK
Task Number:4 Task Cost: $21,488.89
Task Title:Construction Management
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY . The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance .
A.The RECIPIENT will provide construction oversight and management of the project .
B.The RECIPIENT will submit a detailed Construction Quality Assurance Plan (CQAP) to ECOLOGY for review and
acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and
competent construction oversight. Guidance for CQAP development is located in the Design Deliverables Document available
on the ECOLOGY website. Allow 15 calendar days for ECOLOGY review .
Template Version 10/30/2015
DocuSign Envelope ID: 58A860DD-2565-40F5-81D3-93BF763C1804
Page 4 of 7State of Washington Department of Ecology
City of Renton
Heather Downs Detention Pond Water Quality Retrofit Project Project
Agreement No. WQC-2021-Renton-00187
C.The RECIPIENT will conduct a pre-construction conference meeting and invite ECOLOGY to attend .
D.The RECIPIENT will submit an updated project schedule and cost estimate prior to the start of construction and whenever
major changes occur.
E.Prior to execution, the RECIPIENT will submit to ECOLOGY any eligible change orders that deviate from
ECOLOGY-accepted plans and specifications. ECOLOGY must review and accept all change orders that affect grant eligible
activities prior to implementation. Allow 10 calendar days for ECOLOGY review.
Task Goal Statement:
The RECIPIENT will oversee and manage construction , communicate with ECOLOGY in a timely fashion, and provide
ECOLOGY with all requested project documentation.
Task Expected Outcome:
The project will be constructed on schedule and in accordance with accepted plans.
Deliverables
Due DateDescriptionNumber
4.1 Construction Quality Assurance Plan. Upload to EAGL and notify
ECOLOGY when upload is complete. Upload ECOLOGY acceptance
documentation.
4.2 Pre-construction conference meeting minutes. Upload to EAGL and
notify ECOLOGY when upload is complete .
4.3 Project Schedule. Upload to EAGL and notify ECOLOGY when upload
is complete.
4.4 Revised construction cost estimates when changes in construction
schedule occur. Upload to EAGL and notify ECOLOGY when upload is
complete.
4.5 Change Order(s). Upload to EAGL and notify ECOLOGY when upload
is complete. Upload ECOLOGY acceptance documentation .
CHANGES TO SCOPE OF WORK
Task Number:5 Task Cost: $129,936.81
Task Title:Construction
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY . The
Template Version 10/30/2015
DocuSign Envelope ID: 58A860DD-2565-40F5-81D3-93BF763C1804
Page 5 of 7State of Washington Department of Ecology
City of Renton
Heather Downs Detention Pond Water Quality Retrofit Project Project
Agreement No. WQC-2021-Renton-00187
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance .
A.The RECIPIENT will complete construction of the project in accordance with ECOLOGY -accepted plans and
specifications. The construction project will include installation of a combined detention pond/wetpond to mitigate runoff from
0.93 acres of pollution generating impervious surface (PGIS).
B.Stormwater Construction Completion Form signed by a professional engineer indicating that the project was completed in
accordance with the plans and specifications, and major change orders approved by ECOLOGY’s Project Engineer and
shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the ECOLOGY website .
Task Goal Statement:
Construction of the project in accordance with ECOLOGY-accepted plans and specifications.
Task Expected Outcome:
Constructed project will provide water quality benefits including reductions in hydrocarbons, oils, and other pollutants from
residential areas.
Deliverables
Due DateDescriptionNumber
5.1 Signed and dated construction contract. Upload to EAGL and notify
ECOLOGY when upload is complete.
5.2 Stormwater Construction Completion Form. Upload to EAGL and notify
ECOLOGY when upload is complete.
Template Version 10/30/2015
DocuSign Envelope ID: 58A860DD-2565-40F5-81D3-93BF763C1804
Page 6 of 7State of Washington Department of Ecology
City of Renton
Heather Downs Detention Pond Water Quality Retrofit Project Project
Agreement No. WQC-2021-Renton-00187
Funding Distribution Summary
Recipient / Ecology Share
Funding Distribution Name Recipient Match %Recipient Share Ecology Share Total
SFAP 25 %$$$44,241.34 132,724.01 176,965.35
Total 44,241.34 132,724.01 176,965.35$$$
Template Version 10/30/2015
DocuSign Envelope ID: 58A860DD-2565-40F5-81D3-93BF763C1804
Page 7 of 7State of Washington Department of Ecology
City of Renton
Heather Downs Detention Pond Water Quality Retrofit Project Project
Agreement No. WQC-2021-Renton-00187
Washington State
Department of Ecology
Date Date
Water Quality
Vincent McGowan, P.E.Armondo Pavone
Jason Seth
City Clerk Date
City of Renton
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect , except as
expressly provided by this Amendment .
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 12/31/2022.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in
each and every particular and have thus set their hands hereunto.
Mayor
By:By:
Program Manager
Template Approved to Form by
Attorney General's Office
Template Version 10/30/2015
DocuSign Envelope ID: 58A860DD-2565-40F5-81D3-93BF763C1804
3/30/2023
3/31/2023
3/31/2023