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HomeMy WebLinkAboutProject Close Out Letter/ March 23, 2017 Mike McCarthy Sellen Construction PO Box 9970 Seattle, WA 98109 SUBJECT: IMPORTANT UPDATE Regarding: Southport Hotel TCO and CO Utility Permit Number U14006572 Mike, As the utility construction phase of this project moves towards completion, the following items are required to be completed before the public works utility permit can be signed off and the final occupancy can be granted. Please use this letter as a project closeout checklist to keep your project moving smoothly through the City process. Please be aware this letter only addresses requirements under the utility construction close out process for Final Certificate of Occupancy. Temporary Certificate of Occupancy is requested through the Building Department. TCO requires that all life safety issues be completed and signed off by the Building Department and Fire Department. The items listed below are not required for TCO. A security device of $15,000 will be requested at TCO if the following items are not submitted prior to issuance of the TCO. These items include the following: Construction: Jan lIlian/Brad Stocco 1. Completion of all utility, drainage, paving, grading, lighting, landscaping and street improvements for the project, including offsite and onsite. This includes completion of all outstanding punchlist items as requested from the Utility Inspector and/or the City Maintenance Division. The construction permit must be signed off by the inspector, Brad Stocco (425-282-2373). 2. Bill of Sale. This document must be prepared and submitted to the City for review and approval prior permit sign off. This document shall reflect all public improvements to be turned over to the City. Please provide an original signed and notarized copy. 3. Cost Data Inventory. This document must be prepared and submitted to the City for review and approval. The Cost Data Inventory must reflect the actual cost of construction in dollars (value) for each utility and/or road improvements the City will own and maintain. The call outs on the Cost Data should match the Bill of Sale. 4. Easements. Easement documents for city own utilities are required to be submitted to the City for review and approval. Once approved the city will record the easements. 5. As-Builts Civil Plans. Submit one electronic file and one set of full size paper redlined copies to me. The as builts shall reflect the actual location of the utilities as they were installed. This may or may reflect the approved civil construction drawings. The inspector will review the asbuilts and create a list of punchlist items and will forward the drawings on to the city’s maintenance shop for review. Once the asbuilts are approved by the inspector, final “As built” construction mylars must be submitted for our permanent records. As-builts are required to be on file with the City. All plan sheets, including those constructed per design, must be verified, stamped and signed as “As-Built” by a licensed surveyor or engineer. The mylars shall be labeled “As-Built” in large block letters and stamped by a PE or PLS. Submit a CAD file along with your As-Built drawings. 6. Maintenance Bond/Maintenance & Defect Agreement. After the construction permit is signed off by the inspector, a two year Maintenance Bond must be posted with the City for 20% of the value of the public improvements to be turned over to the City. The amount will be 20% of the total costs shown on the Cost Data. The original construction bond will be released after the maintenance bond is accepted by the City. The Maintenance Bond must be on file with the City prior to issuance of final Certificate of Occupancy. 7. Deferral of Improvements. Any request to defer improvements shall be submitted in writing with a completed application. Request shall include the item(s) to be deferred, the quantity, the costs, the length of time and justification for the request. Please provide a vicinity map and site plan. A written determination will be provided approximately three weeks after the complete application is accepted. If approved, a security device in the amount of 150% of the costs of the deferred items will be provided to the city. Bonds are not allowed to be posted for deferred items. Planning: Clark Close 1. Landscaping Completion and Inspection. Once landscaping has been installed, contact Clark Close at 425-430-7289 for landscaping inspection and other outstanding planning items. The above items are required to be completed, submitted and approved before sign off of the construction permit and prior to final Certificate of Occupancy. The project closeout items as discussed above are coordinated through me in the Development Engineering Section. All forms can be found on our city website at entonwa.gov/business/default.aspx?id=105 2. Coordination between city staff, the property owner, contractor and surveyor is essential. Please note that review and approval may take several weeks. Sincerely, Jan Illian City of Renton Development Engineering 1055 - S. Grady Way 6th floor Renton, WA 98057 cc: Brianne Bannwarth, Development Engineering Clark Close, Planning Mona Davis, Current Planning