HomeMy WebLinkAboutContractCAG-23-037
Washington State
1W,,� Department of Transportation
Local Programs State Funding
Agency and Address
Agreement
City of Renton
Work by Public
1055 S Grady Way
Agencies
Renton, WA 98057
Agreement Number
Maximum Amount Authorized
Location and Description of Work (See also Exhibit "A")
LPG % 0 S" o
$210,000
1.405144th Gateway and Green-Scaping Improvement Project
For Signage and a 'Green-Scaped' entry into the city of Renton as a part of
the 1.405INE 44th St Interchange, which will be a rebuilt interchange with
Participating Percentage
Project Number
100%
HLP-0405(009)
roundabouts as part ofthe 1-405 Renton to Bellevue Widening and Express
Toll Lanes nrriiae4
This AGREEMENT is made and entered into between the STATE OF WASHINGTON, Department of
Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the
above named organization, hereinafter call the "AGENCY."
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has
requested financial assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been
selected by the STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein,
or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS:
Type of Work
Estimate of Funding
(1)
Estimated Total
Project Funds
(2)
Estimated Agency
Funds
(3)
Estimated
State Funds
PE
a. Agency
$ 15,000.00
$ 15,000.00
b. Other Consultant
$ 50,000.00
$ 50,000.00
c. Other
d. State Services
$ 1,000.00
$ 0.00
$ 1,000.00
e. Total PE Cost Estimate (a+b+c+d)
$ 66,000.00
$ 15,000.00
$ 51,000.00
Right of Way
f. Agency
g. Other
h. Other
i. State Services
J, Total RRIW Cost Estimate (f+g+h+i)
$ 0.00
$ 0.00
$ 0.00
Construction
k. Contract
I. Other
m. Other
n. Other
o. Agency
p. State Services
q. Total CN Cost Estimate (k+l+m+n+o+p)
$ o.o0
$ 0.00
$ 0.00
r. Total Project Cost Estimate (e+j+q)
$ 66,000.00
$ 15,000.00
$ 51,000.00
DOT Form 140-087 Page 1
Revised 06/2022
General
The AGENCY agrees to perform the above described work in accordance
with the Project Application attached hereto as "Exhibit A" and made a
part of this AGREEMENT.
Plans, specifications, and cost estimates shall be prepared by the
AGENCY in accordance with the current State of Washington Standard
Specifications for Road, Bridge, and Municipal Construction and adopted
design standards, unless otherwise noted. The AGENCY will incorporate
the plans and specifications into the AGENCY's project and thereafter
advertise the resulting project for bid and, assuming bids are received
and a contract is awarded, administer the contract, or if the project is of
a size which the AGENCY is authorized to perform with its own forces
under the laws of the State of Washington, the AGENCY may proceed
with its own forces.
All work performed under this AGREEMENT shall comply with the
applicable provisions of state law.
I I
Payment
The STATE, in consideration of the faithful performance of the work to
be performed by the AGENCY, agrees to reimburse the AGENCY for
the percentage of the actual direct and related indirect cost of the work
shown above, up to the "MAXIMUM AMOUNT AUTHORIZED". The
agency will comply with Governmental Accounting Auditing and Financial
Reporting Standards and applicable state law and local regulations,
policies and procedures. No payment will be made for work done prior to
execution of this AGREEMENT.
Partial payments shall be made by the STATE, upon request of the
AGENCY, to cover costs incurred. These payments are not to be more
frequent than one (1) per month. It is agreed that any such partial
payment will not constitute agreement as to the appropriateness of any
item and that, at the time of the final audit, all required adjustments will
be made and reflected in a final payment. The AGENCY agrees to submit
a final bill to the STATE within forty-five (45) days after the AGENCY has
completed work. .
The AGENCY agrees that all costs in excess of the amount authorized
and the AGENCY's matching funds shall be the responsibility of the
AGENCY.
Audit
The AGENCY agrees that an audit may be conducted by the STATE.
During the progress of the work and for a period not less than three (3)
years from the date of final payment to the AGENCY, the records and
accounts pertaining to the work and accounting thereof are to be kept
available for inspection and audit by the STATE and copies of all records,
accounts, documents, or other data pertaining to the project will be
furnished upon request. If any litigation, claim, or audit is commenced,
the records and accounts along with supporting documentation shall
be retained until all litigation, claim, or audit finding has been resolved
even though such litigation, claim, or audit continues past the three-year
retention period.
IV
Legal Relations
No liability shall attach to the AGENCY or the STATE by reason of
entering into this AGREEMENT except as expressly provided herein.
V
Nondiscrimination
The AGENCY agrees to comply with all applicable state and federal
laws, rules, and regulations pertaining to nondiscrimination and agrees
to require the same of all subcontractors providing services or performing
any work using funds provided under this AGREEMENT.
VI
Venue
For the convenience of the parties to this AGREEMENT, it is agreed that
any claims and/or causes of action which the AGENCY has against the
STATE, growing out of this AGREEMENT or the project or program with
which it is concerned, shall be brought only in the Superior Court for
Thurston County.
VII
Termination
The Secretary of the Department of Transportation may terminate this
AGREEMENT if the funding becomes unavailable or if the Secretary
determines that it is in the best interest of the STATE.
VIII
Final Report and Final Inspection
Within ninety (90) days following the completion of the project and
submission of the final billing for the project, a final report and/or final
inspection shall be submitted to the Director, Highways & Local Programs
containing the following information:
Non -Capital Projects
1. A description of the project or program.
2. A summary of actual costs of the project or program.
3. An evaluation of the project or program. This should address
aspects such as transportation and/or other benefits to the
public.
Capital Projects
1. A final inspection is required.
IX
Supplement
This agreement may be modified or supplemented only in writing by
parties.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below.
AGENCY
By:
Title: Armondo Pavone, Mayor
ATTEST:
DOT Form 140-087
Jason A. Seth, City Clerk
Revised 06/2022
2/27/2023
STATE
By:
a..,�LEH ro
;.• . .........
Date:
9
Digitally signed by Stephanie
StephanieTaxraK
Date: 2023.04.11 17:02:03-07'00'
Director, Local Programs
Page 2
HLP-0405(009) Exhibit A
I��1I
liVashington State 7Yansportation Building
Department of Transportation 310 Maple Park Avenue S.E.
P,O. Box 47300
Olympia, WA 98504-7300
360-705-7000
June 14 2019 M:1-800-833-6388
www.wsdot.wa.gov
Mr. Jim Seitz
Public Works Administrator -Transportation
City of Renton
1055 South Grady Way
Renton, Washington 98057-3232
I-405/441 Gateway Signage & Green-Scaping Improvements
2019-21 Transportation Budget
Dear Mr. 4i �
State Funding
WSDOT is pleased to advise you that the above mentioned project was selected to receive funding
through the 2019-21 Transportation Budget. The state funding is limited as shown below:
I-405/4411 Gateway Signage & Green-Scaping Improvements $210,000
Scope: For signage and a `green-scaped' entry into the city of Renton as part of the I-405/NE 441h St
Interchange, which will be a rebuilt interchange with roundabouts as part of the 1-405 Renton
to Bellevue Widening and Express Toll Lanes project.
In order to meet state requirements, the following are required:
• Project expenditures incurred before receiving notice from Local Programs of state fund
authorization are not eligible for reimbursement.
■ Please refer to the Local Programs web page for detailed authorization information, including:
(littl2://www.wsdot.wa.gov/localprograniL/)
aids/)
✓ Local Agency Guidelines (LAG) manual for detailed requirements;
✓ Transportation Improvement Program (TIP) and Statewide Transportation
Improvement Program (STIP) amendments, as applicable;
✓ Funding and billing forms;
✓ Quarterly Project Report required to be completed by the end of March, June,
September and December each year. To access the database you will need an account
name and password. Your account name is Renton and your password is Rento553.
The password is case sensitive.
As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure
timely reimbursement of eligible expenditures.
For assistance please contact Mehrdad Moini, your Region Local Programs Engineer, at
206.440.4734.
Sincerely,
Kathleen B. Davis
Director
Local Programs
KBD:st:sas
cc: Kelly McGourty, Transportation Director, PSRC
Mehrdad Moini, Northwest Region Local Programs Engineer, MS NB82-121