HomeMy WebLinkAboutContractAGREEMENT FOR ARCHITECTURAL & ENGINEERING SERVICES
THIS AGREEMENT, dated for reference purposes only as March 23, 2023, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and DOWL, LLC (“Consultant”),
a Washington limited liability company. The City and the Consultant are referred to collectively
in this Agreement as the “Parties.” Oncefully executed by the Parties, this Agreement iseffective
as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide architecture and engineering services as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth inExhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement no
later than 30 calendar days after the Agreement is signed by both Parties. All Work shall
be performed by no later than December 31, 2024.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $209,368, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work isperformed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
CAG-23-163
PAGE 2 OF 10
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the Cityafter partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
PAGE 3 OF 10
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridgeand Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and chargesand/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
PAGE 4 OF 10
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
PAGE 5 OF 10
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
PAGE 6 OF 10
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
controloccur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, or by nationally recognized overnight courier service. Time period for notices
shall be deemed to have commenced upon the date of receipt. Email and telephone may
be used for purposes of administering the Agreement, but should not be used to give any
formal notice required by the Agreement.
CITY OF RENTON
William Adams, PE
1055 South Grady Way
Renton, WA 98057
Phone: (206) – 775-6862
wadams@rentonwa.gov
CONSULTANT
Wes Holden, PE
8410 154th Ave NE Ste 120
Redmond, WA 98053
Phone: (425) 869-2670
wholden@dowl.com
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
PAGE 7 OF 10
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
PAGE 8 OF 10
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is William
Adams. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
PAGE 9 OF 10
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
PAGE 10 OF 10
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Steven Noble
DOWL – Project Manager
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Alex Tuttle
Senior Assistant City Attorney
Contract Template Updated 5/21/2021
Melissa Osborn
DOWL - Director of Aviation
4/4/23
Melissa Osborn
Digitally signed by Melissa Osborn
DN: E=mosborn@dowl.com,
CN=Melissa Osborn, O="Dowl, LLC",
L=Billings, S=Montana, C=US
Location: Fairbanks, AK
Reason: I agree to the terms defined by
the placement of my signature on this
document
Date: 2023.04.04 16:35:58-08'00'
5/4/2023
Approved by Alex Tuttle via 4/3/2023 email
Page 1 of 6
Exhibit A
City of Renton
Airport Gate & Perimeter Security Upgrades
SCOPE OF WORK
This project includes the following improvements to the Renton Municipal Airport (RNT).
Existing airport gates are shown in the included Figure 1.
x Airport Vehicle and Pedestrian Gate Upgrades. This project will improve each existing
vehicle and pedestrian gate, with the extent of improvements to be determined during the
initial site visit. Expected improvements include repair or replacement of gates and
associated hardware, repair or replacement of adjacent fencing, re-grading of gate
approaches, elimination of line-of-sight limitations, new electrical and data trenching and
services and other improvements identified on the initial site visit. Vehicle Gates V1, V8, and
V10 will be replaced with new automated vehicle gates. All automated gates will receive
new card readers on each side of the gate and a new networked access control system with
the main server and control station located in the airport administration building.
x Airport Perimeter Security Upgrades. New high resolution cameras will be installed at each
vehicle and pedestrian gate and at other locations around the airport perimeter, as
identified in the initial site visit. All new cameras will be networked to a new control and
monitoring station located in the airport administration building.
All work is anticipated to be non-AIP eligible on this project. The CONSULTANT and CITY have
prepared the following scope of work:
1.1 PROJECT MANAGEMENT
The CONSULTANT will provide project management and administration, management of
subconsultants, and prepare monthly invoices with monthly progress reports.
1.2 PRELIMINARY SITE VISIT AND SCOPE FORMULATION
The CONSULTANT will conduct a site visit with the electrical subconsultant and airport staff to
assess the existing conditions of each vehicle and pedestrian gate. This will include identifying
the limits of work at each gate, proposed revisions to gate and adjacent fence, grading
revisions, utility impacts, location of existing power service, line-of-sight limitations, and
potential trenching locations for power and/or fiber optic connections. The CONSULTANT will
summarize the findings of this site visit, key decisions, and propose revisions to scope, if needed
to the CITY.
City of Renton – Renton Municipal Airport (RNT)
Gate and Perimeter Security Upgrades
Page 2 of 6
1.3 TOPOGRAPHIC SURVEY
Based on the results of the preliminary site visit, the CONSULTANT will provide surveying
services as each gate locations, up to and including the following:
a. Establish horizontal and vertical control for mapping purposes and future construction
layout.
b. The topographic survey will be tied to the Washington State Plane coordinate system –
North Zone (NAD 83/91) and the North American Vertical Datum of 1988 (NAVD88).
a. Conduct utility locates prior to beginning survey using public one-call 811, and a private
utility locate service for utilities inside the perimeter fence. Existing utility basemaps will
be reviewed prior to survey and will be provided to the private utility locate service, if
available.
b. Conduct a topographic survey of each vehicle and pedestrian gate for use in the
development of construction plans. Mapping features will include:
1. Project-area features including:
i. Surface storm drainage features
ii. Visible utilities and utility locate markings
iii. Pavement markings
iv. Sidewalks, curbs, and drive lanes
v. Vehicle Gates V1, V8, V10 and other areas identified for potential re-grading:
One-hundredth (0.01) foot elevation contour resolution for and surrounding
drive lane pavement, up to 25-feet from each side of the gate
c. Prepare a survey basemap in AutoCAD Civil 3D. The survey will include features, 0.1-foot
contours (where applicable), and an existing surface model. The survey will also
incorporate as-build records provided by the CITY.
d. Conduct an onsite review to verify features on the survey basemap.
1.4 UTILITY & STAKEHOLDER COORDINATION
Coordinate with City of Renton utilities, franchise utilities, Boeing, and other tenants as needed
to provide power service and fiber optic or wireless network tie-ins at each gate. This is
expected to primarily include electrical service and fiber optic service to each gate location but
may include additional utility impacts due to trenching or pavement re-grading.
1.5 CONCEPTUAL DESIGN
The CONSULTANT will prepare concept-level design that shows the proposed improvements at
each of the ten (10) vehicle gates and eleven (11) pedestrian gates, and the overall networked
access control and camera system. The CONSULTANT will complete the following tasks:
a. Conceptual Construction Plans. The CONSULTANT will develop conceptual Construction
Plans in accordance with CITY and FAA design standards. These plans will be schematic
City of Renton – Renton Municipal Airport (RNT)
Gate and Perimeter Security Upgrades
Page 3 of 6
in nature and will show the location of each vehicle and pedestrian gate, existing and/or
proposed fence and gate alignment and openings, proposed access control pedestals,
proposed camera locations and aiming directions, location of electrical and fiber optic
service tie-ins for each networked gate, and an overall access control network plan.
Additionally, locations for the placement of new perimeter security cameras will be
identified during the site visit, including proposed method of tie-in to the gate security
camera system. The new access control system servers and equipment and camera
monitoring equipment are expected to be placed in an existing server room in the new
airport administration building at 243 West Perimeter Road.
b. Conceptual Engineer’s Estimate. The CONSULTANT will prepare a conceptual Engineer’s
Estimate of construction costs based on the conceptual plans.
c. Preliminary Engineer’s Design Memorandum. The CONSULTANT will prepare a
preliminary design memorandum that summarizes the proposed security fencing, gate,
and access control design. The memo will describe alternatives for access control
system components, software, cameras, new vehicle gates, pedestrian gate revisions,
and proposed utility trenching and tie-ins. This memorandum will include references to
applicable FAA and City of Renton design standards, as applicable.
d. Conceptual Phasing Plan. The CONSULTANT will prepare preliminary phasing plan
sheets that show work areas, temporary fencing location and details, and traffic control
plans as needed for areas outside of the perimeter fence. These phasing plans will be
schematic in nature and are intended to identify the extent of the work areas and
identify critical access routes for emergency vehicles and airport tenants that must be
maintained.
1.6 60% DESIGN
The CONSULTANT will advance the project to approximately the 60% level. The CONSULTANT
will complete the following tasks
a. Conceptual Design Comment Responses. The CONSULTANT will prepare responses to
all comments received from the conceptual design review.
b. 60% Construction Plans. The CONSULTANT will develop detailed 60% Construction
Plans in accordance with CITY and applicable FAA design standards. An estimated sheet
count is included below:
Sheets Description
1 Cover Sheet
1 Construction Site Plan
5 Construction Safety and Phasing Plan (CSPP) & Details
2 Civil Fence and Gate Overview
1 Access Control Network Overview
2 Perimeter Security Overview
2 Perimeter Security Details
12 Enlarged Civil Gate & Grading Plans
City of Renton – Renton Municipal Airport (RNT)
Gate and Perimeter Security Upgrades
Page 4 of 6
Sheets Description
2 Civil Details
12 Enlarged Electrical Gate Plans & Electrical Diagrams
2 Electrical Details
42 Total Sheets
c. 60% Contract Documents. The CONSULTANT will prepare project contract documents.
Specifications will be developed in accordance with CITY and applicable FAA standards
and will incorporate CITY provided front end documents (bid proposal, sample contract,
bonding and insurance requirements, labor requirements, and other required CITY
forms), required non-AIP Federal Contract Provisions, Technical Specifications, and
applicable appendices.
d. 60% Engineer’s Estimate. The CONSULTANT will address CITY comments from the
conceptual review and advance the Engineer’s Estimate to the 60% complete stage.
e. 60% Engineer’s Design Memo. The CONSULTANT will address CITY comments from the
conceptual review and advance the Engineer’s Design Memo to the 60% complete
stage.
f. Draft Construction Safety & Phasing Plan (CSPP). The CONSULTANT will address CITY
comments from the preliminary phasing plans and incorporate into a CSPP document.
This CSPP will
1.7 90% DESIGN
The CONSULTANT will prepare construction plans to approximately the 90% level. The
CONSULTANT will complete the following tasks
a. Site Conditions Review. The CONSULTANT will conduct a site visit to compare existing
site conditions to the 60% Plans.
b. 60% Comment Response. The CONSULTANT will prepare responses to all comments
received from the CITY at the 60% review.
c. 90% Construction Plans. The CONSULTANT will address CITY comments from the 60%
review and advance the Construction Plans to the 90% complete stage.
d. 90% Contract Documents. The CONSULTANT will address CITY comments from the 60%
review and advance the Contract Documents to the 90% complete stage.
e. 90% Cost Estimate. The CONSULTANT will address CITY comments from the 60% review
and advance the Cost Estimate to the 90% complete stage.
f. 90% Engineer’s Design Memo. The CONSULTANT will address CITY comments from the
60% review and advance the Engineer’s Design memo to the 90% complete stage.
g. Final CSPP. The CONSULTANT will address CITY comments and incorporate them into
the final CSPP. The CONSULTANT will submit the final CSPP to OE/AAA.
1.8 FINAL PS&E SUBMITTAL
a. 90% Comment Response. The CONSULTANT will prepare responses to all comments
City of Renton – Renton Municipal Airport (RNT)
Gate and Perimeter Security Upgrades
Page 5 of 6
received from the CITY at the 90% review.
b. 100% Construction Plans. The CONSULTANT will address CITY comments from the 90%
review, and provide a complete, bid-ready set of Construction Plans.
c. 100% Contract Documents. The CONSULTANT will address CITY comments from the
90% review, and provide a complete, bid-ready set of Contract Documents.
d. 100% Cost Estimate. The CONSULTANT will address CITY comments from the 90%
review and advance the Cost Estimate to the 100% complete stage.
e. 100% Engineer’s Design Memo. The CONSULTANT will address CITY comments from the
90% review and advance the Engineer’s Design Memorandum to the 100% complete
stage.
1.9 BIDDING SUPPORT
The CONSULTANT will provide the CITY with bidding support, as follows:
a. Prepare written responses to Contractor questions and post to Builder’s Exchange.
b. Conduct Pre-Bid Meeting at the airport and distribute minutes.
c. Develop up to two (2) addenda, as required during the bidding period.
d. Review apparent low bid for conformance with bidding requirements and perform
checks on contractor license, list of excluded parties from SAM.gov, and WA Dept. of
Revenue status.
e. Prepare bid tabulation of all bid results and submit to the CITY.
f. Prepare and submit a Recommendation for Award letter to the CITY summarizing the
bid results and including a recommendation for award to the lowest qualified bidder.
ASSUMPTIONS
1. Three (3) site visits will be conducted throughout design of the project.
2. One (1) meeting will be held at the Airport.
3. One (1) invoice and one (1) progress report will be prepared per month.
4. The CITY will provide the CONSULTANT with City of Renton Front End Contract
Documents.
5. The CONSULTANT will develop up to two (2) addenda, as required, during the bidding
process.
6. Security cameras will be installed at each vehicle gate such that vehicle entry and exit
movements through the gate are clearly visible and recordable.
7. Additional cameras will be installed around the airport perimeter for better visibility.
The locations of these cameras will be determined during the site visit and design
process.
8. A new card access control systems will be installed at specific vehicle and pedestrian
gates, as identified during the initial site visit.
9. The new access control system and camera servers and support terminal will be located
within an existing server room in the new Airport Office at 243 W. Perimeter Road. All
new cameras and the access control system will be hard wired to this building, unless
identified for wireless connection at the initial site visit.
10. Vehicle Gate V8 will be removed and replaced with a new automated vehicle gate. The
City of Renton – Renton Municipal Airport (RNT)
Gate and Perimeter Security Upgrades
Page 6 of 6
location of the new V8 will be modified slightly to provide better access for turning
vehicles and small trucks.
11. Vehicle Gates V10 will be removed and replaced with a new automated vehicle gate at
or near the current location.
12. The existing manual Vehicle Gate V1 will be removed and replaced with a new
automated gate with access control.
13. New data connections will tie-in to the existing fiber optic cable located under W.
Perimeter Road to the maximum extent feasible.
14. At least one lane of traffic must be maintained on W. Perimeter Road. This may require
directional boring under W. Perimeter Road.
The Gate and Perimeter Security Project Upgrades plans and specifications will be completed
in accordance with CITY and applicable FAA requirements, as detailed above.
DELIVERABLES
General
Invoice & Progress Report (one per month) PDF via email
Meeting Minutes PDF via email
Conceptual Design
Conceptual Plans PDF via email
Conceptual Estimate PDF via email
60% DESIGN SUBMITTAL
60% Construction Safety & Phasing Plan PDF via email
30% Comment Responses PDF via email
60% Plans PDF via email
60% Contract Documents PDF via email
60% Engineer’s Estimate PDF via email
90% DESIGN SUBMITTAL
90% Construction Safety & Phasing Plan PDF via email
60% Comment Responses PDF via email
90% Plans PDF via email
90% Contract Documents PDF via email
90% Engineer’s Estimate PDF via email
FINAL DESIGN SUBMITTAL
Final Construction Safety & Phasing Plan Online via OE/AAA & PDF via email
90% Comment Responses PDF via email
100% Plans Three (3) prints & PDF via email
100% Contract Documents Three (3) prints & PDF via email
100% Engineer’s Estimate Three (3) prints & PDF via email
Renton Airport
10/2016
NW Seaplanes
860 W Perimeter Rd
BHC
850 W Perimeter Rd
BEFA
840 W Perimeter Rd
Rainier Flight Service
800 W Perimeter Rd
Airport Maintenance Shop
790 W Perimeter Rd
Boeing – Fuel Farm
650 Perimeter Rd
Puget Sound Energy
622 W Perimeter Rd
Sublease NW Boring
Control Tower & City Offices
616 W Perimeter Rd
NW Seaplanes Maintenance
608 W Perimeter Rd
City T- Hangars
600 W Perimeter Rd
Bruce Leven
243 W Perimeter Rd
Cedar River Hangars (City)
749 A/B E Perimeter Rd
Boeing A-Ramp
Ace Aviation
289 E Perimeter Rd
Kaynan/Ellison Fluid
Systems
350 Airport Way S
Aerodyne
300 Airport Way S
GATE V4
GATE V3 P5
GATE V10
GATE V9
GATE V8/P11GATE V7
GATE V2/P3
GATE V1/P2
US Customs
1000 W Perimeter Rd
GATE P1
GATE P6/P7
W36 – Seaplane Base/
Ramp
The Boeing Company
Bruce Leven Tie down Area
Boeing Paint Hangar
5-50 (Boeing Address)
Lane Hangars
500 W Perimeter Rd
GATE V6 card access
s
540 W Perimeter Rd
ProFlight Aviation
750 W Perimeter Rd
Boeing B-Ramp
GATE P4
GATE V5
GATE P10
The Landing Gear Works
295 E Perimeter Rd
Boeing C-Ramp
Aviation Training Center
289 E Perimeter Rd
*Current as of 10/18/2016*
Figure 1 - RNT Existing Vehicle and
Pedestrian Gates
09/2022
card access
card access
card access
card access
Boeing Only
card accesscard access
Pole Pass Airways
card access/P5
Windsock
Cascadian
250
243 W Perimter Rd
09/2022
The Landing Gear Works
Client:City of Renton, Renton Municipal Airport (RNT)
Project:Gate & Perimeter Security Upgrades Date: 3/6/2023
PPhase 1: Design
LABOR:
Senior Project Engineering Admin.
Manager II Manager VI Engineer I Engineer II Technician V Assistant TTOTAL LABOR
245.00 220.00 120.00 130.00 145.00 205.00 135.00 95.00 100.00 HOURS COST
1.1 Project Management 00 18 00 6 00 0 00 0 00 24 44,740$
a General Project Management (9 months) 18 6 24 4,740$
1.2 Preliminary Site Visit & Scope Formulation 00 10 00 8 00 0 00 0 00 18 33,240$
a Site Visit & Meeting 6 6 12 2,100$
b Scope Development 4 2 6 1,140$
1.3 Topographic Survey 00 0 00 0 00 24 778 48 00 150 220,010$
a Establish Horizontal & Vertical Control 8 16 4 28 4,180$
b Utility Locates 0-$
c Topographic Basemapping 8 60 12 80 10,880$
d Basemap Development 8 2 32 42 4,950$
1.4 Utility & Stakeholder Coordination 00 12 00 8 00 0 00 0 00 20 33,680$
a City & Franchise Utility Coordination 8 4 12 2,280$
b Tenant Coordination 4 4 8 1,400$
1.5 Conceptual Design 22 36 00 64 440 0 00 0 00 142 222,530$
a Conceptual Construction Plans 1 24 32 40 97 15,485$
b Conceptual Engineer's Estimate 4 12 16 2,440$
c Preliminary Engineer's Design Memorandum 1 4 8 13 2,165$
d Conceptual Phasing Plan 4 12 16 2,440$
1.6 60% Design 00 35 00 104 662 0 00 0 00 201 330,210$
a Conceptual Design Comment Response 2 4 6 960$
b 60% Construction Plans 0-$
Cover Sheet 1 1 2 4 640$
Construction Site Plan 1 1 2 4 640$
Construction Safety and Phasing Plan (CSPP) 4 16 8 28 4,120$
Construction Safety and Phasing Details 1 2 4 7 1,060$
Civil Fence and Gate Overview 1 2 2 5 770$
Perimeter Security Plan & Details 1 2 4 7 1,060$
Enlarged Civil Gate & Grading Plans 12 24 32 68 10,400$
Civil Details 4 16 8 28 4,120$
Enlarged Elect. Gate Plans & Electrical Diagrams Subconsultant (Elcon) 0 -$
Electrical Details Subconsultant (Elcon) 0 -$
c 60% Contract Documents 4 24 28 4,000$
d 60% Engineer's Estimate 1 2 3 480$
e 60% Engineer's Design Memo 2 6 8 1,220$
f Draft CSPP Narrative 1 4 5 740$
1.7 90% Design 22 34 00 65 332 0 00 0 00 133 221,060$
a Site Conditions Review 6 6 12 2,100$
b 60% Comment Response 1 1 2 350$
c 90% Construction Plans 16 32 32 80 12,320$
d 90% Contract Documents 6 20 26 3,920$
e 90% Cost Estimate 2 2 4 700$
f 90% Engineer's Design Memo 1 2 2 5 945$
g Final CSPP 1 1 2 4 725$
1.8 Final PS&E Submittal 22 20 00 40 224 0 00 0 00 86 113,570$
a 90% Comment Response 2 2 4 700$
b 100% Construction Plans 8 12 24 44 6,800$
c 100% Contract Documents 1 4 16 21 3,205$
d 100% Cost Estimate 2 4 6 960$
e 100% Engineer's Design Memo 1 4 6 11 1,905$
1.9 Bidding Support 00 13 00 19 00 0 00 0 00 32 55,330$
a Respond to Contractor Questions 4 4 8 1,400$
b Pre-Bid Meeting & Minutes 4 4 8 1,400$
c Issue Addenda (2) 2 6 8 1,220$
d Review Low Bidder 1 2 3 480$
e Bid Tabulation 1 2 3 480$
f Recommendation of Award Letter 1 1 2 350$
Labor Subtotal 66 178 00 314 1158 24 778 48 00 806 1124,370$
Expenses
Mileage (Meetings, Site Visits) 11 Trips @ 20 Miles Miles / Roundtrip ($0.625 / mile) 138$
Printed Final Bid Documents 3 Sets @ $200 / Set 600$
Total Expenses 738$
Subconsultants Discipline Subconsultant Cost Markup
Elcon Associates Electrical Design 74,100$ 10%81,510$
Applied Professional Services Utiliity Locates 2,500$ 10%2,750$
Total Subconsultants 84,260$
209,368$$ TOTAL FEE
TASK (Scope of Services)
TASK
NO.
EXHIBIT B
DOWL PROJECT TEAM
Prof. Land
Surveyor X
Prof. Land
Surveyor IV
Survey
Tech. III
Subconsultant (APS)
\\dowl.com\j\Projects\23\15192-00\00_Contracting\15192.03 - Perimeter Security & Gates\Exhibit B - RNT Security-Gate Fee Schedule.xlsx