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Home My WebLink AboutApproved ByLaws - 04/06/2007 -Y 0c ' COMMUNITY SERVICES DEPARTMENT ,a • NT 0 MEMORANDUM DATE: April 24, 2007 TO: Kathy Keolker,Mor FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Leslie Betlach, Parks Director(x-6619) SUBJECT: Non-Motorized Transportation Advisory Committee Revised Constitution and By-Laws dated April 6,2007 Attached is a revised Constitution and By-Laws for the Non-Motorized Transportation Advisory Committee for your review and signature. The final document dated April 6, 2007 was approved by the NMTAC members at their April 5, 2007 meeting. Significant changes made to the Constitution and By-Laws include: • The number of committee members was reduced from 12 to 10. Six members must reside within Renton City Limits: One half of the total membership plus one (six members) constutes a quorum. it • The subcommittee also removed the signature page (entitled, "Memorandum of Agreement")which had signatures of all committee members and was signed by the Mayor and the City Representative (Leslie Betlach). Signature lines for the Mayor and the NMTAC Chair were added to last page of document to replace this page. A membership roster is also sent to you annually for signature (please see attached). • Officers of the Committee will be composed of the Chair and Vice-Chair. The position of Secretary was deleted since City staff person now takes minutes at meetings. • Under By-Laws,Article VI Meetings,Item 3, 2nd Sentence was clarified to reflect members must be present to pass a vote. The sentence now reads, "A simple majority vote of the members present is required to pass any vote other than Constitution or By-Law changes." If you have any questions or concerns,please call Leslie Betlach at x-6619. Attachment: Constitution and By-Laws dated 4/6/07 Cc: Leslie Betlach,Parks Director NMTAC Files i:\2007 files\2007-087mb(memo-nmtac revised by-laws).doc Renton Nori-Motorized Transportation Advisory Committee 2007 Roster Committee Members: Bob Elliot(Vice-Chair) (2007-2008) Renton Resident Margaret Feaster (2007-2008) Renton Resident Jean Hobart. (2007-2008) Renton;Resident Craig_Paynter (2007-2008) . King County Resident • :.Frances Pieper. (2007.2008) Renton Resident Dorothy Flower :-(2U0£6-2007) r Renton'Resident • Pete Maas (Chair)° H': (2006-2007). Y ;:King County Resident. Robert,Peterson - <: (20062007) .King County Resident Janene Sestak . (2.006-2007) t.}° :Renton'Resident • Paul Wantzelius'k ' (2006.= 007 '?' " .Kin Count Resident : M g`. y Ex=off cio :t members;,are: Leslie Betlach .. Re ton ...ii' .r` -A n `Community Service's��c`imin: John Hast Renton P%B/PW-Tranortatid •.t Y _ h ri'S:."Floor . . Approval, Kathy Keolker; Mayor Date `. " Cc:: . Terry.Higashiyaina,Community Services Administrator Leslie Betlach,Parks Director. I:(2007 Files12007-035mb(Trails Membership Approval Roster).doc • RENTON NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE CONSTITUTION • AND BY-LAWS April 6, 2007 Non-Motorized Trans Constitution 4-06-07,Revised 02-02-07.doc j 1 RENTON NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE CONSITITUTION AND BY-LAWS CONSTITUTION ARTICLE I NAME The name of this organization will be the Renton Non-Motorized Transportation Advisory Committee, henceforth referred to in this Constitution and By-Laws as the Committee. ARTICLE II MISSION STATEMENT The Renton Non-Motorized Transportation Advisory Committee strives to promote quality of life factors including healthfulness, meaningful leisure, land stewardship, and a sense of community relating to mobility without the use of fossil fuels. ARTICLE III OBJECTIVE The Committee's objective is to represent the non-motorized transportation community to the City of Renton and to the Mayor of Renton, the Renton City Council, the Renton Community Services Department— Parks Division, the Renton Board of Park Commissioners, and the Renton Planning/Building/Public Works Department— Transportation Systems Division. ARTICLE IV MEMBERSHIP Membership in the Committee is open to those who are willing to serve and act as advocates of non-motorized transportation, the routes thereof, pertinent issues and their related interests within the City of Renton. Participation is open to anyone interested in the same beliefs and objectives as stated previously for the Committee. ARTICLE V OFFICERS The officers of the Committee will be composed of the Chair and Vice-Chair. ARTICLE VI MEETINGS There will be regularly scheduled meetings of the Committee with the location and time publicly posted so that anyone who wishes to attend may do so. PAGE 1 10/22/93,Revised 06/26/02,Revised 04/06/07 Non-Motorized Trans Constitution 4-06-07,Revised 02-02-07.doc RENTON NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE ARTICLE VII AMENDMENTS Amendments to this Constitution or to the By-Laws can be adopted only by a two- thirds majority vote (seven) of the committee members, and must be presented in written form at the preceding meeting. A quorum must be present to have a vote. Amendments must also receive the approval of the Mayor of Renton. BY-LAWS ARTICLE I PURPOSE The purpose of the Committee will be to: 1. Unite interest groups relating to non-motorized transportation into one concerned body. 2. Advise the Mayor of Renton and the Renton City Council through the Renton Community Services Department- Parks Division, the Renton Board of Park Commissioners, and the Renton Planning/Building/Public Works Department-Transportation Systems Division on any issues of interest or concern relative to the Mission Statement. 3. Assist the Mayor of Renton and the Renton City Council through the Renton Community Services Department- Parks Division, the Renton Board of Park Commissioners, and the Renton Planning/Building/Public Works Department-Transportation Systems Division in identifying and meeting the non-motorized needs of Renton's citizens. 4. Discuss issues and make recommendations to the Mayor of Renton and the Renton City Council through the Renton Community Services Department- Parks Division, the Renton Park Board of Park Commissioners, or the Renton Planning/Building/Public Works Department-Transportation Systems Division, as necessary, on topics relating to the Mission Statement. 5. Write letters, take tours, attend community meetings, testify at public hearings, make presentations, and in any other way represent the interests of the Committee. PAGE 2 10/22/93,Revised 06/26/02,Revised 04/06/07 Non-Motorized Trans Constitution 4-06-07,Revised 02-02-07.doc RENTON NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE ARTICLE II MEMBERSHIP 1. Membership is based on the following criteria: a. Committee will be composed of 10 members. b. Any of the following interest groups may be represented: • Commuter bicycling • Recreational bicycling • Mountain bicycling • Hiking • Running/Jogging • Volksmarching • Pedestrian • Equestrian • Physically challenged • Roller-skating/rollerblading • Skateboarding • Other non-motorized devices c. A majority of the members (minimum six) must reside within the Renton City limits. d. One representative from the Renton Community Services Department, Parks Division, and one representative from the Renton Planning/Building/Public Works Department, Transportation Systems Division will have ex-officio membership on the Committee with nonvoting status. 2. Terms of membership are as follows: a. Each member shall serve a two-year term on the Committee. b. Terms will be staggered so that five memberships expire each year. c. Appointments to the Committee to fill unexpired terms will be for the duration of the original term of the position in question. d. Prior to the last meeting of the year, the Committee Chair will contact those members whose terms will be expiring to determine whether they would like to serve an additional term. The names of PAGE 3 10/22/93,Revised 06/26/02,Revised 04/06/07 Non-Motorized Trans Constitution 4-06-07,Revised 02-02-07.doc RENTON NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE members wishing to fill another term will be presented for action at the last meeting of the year. 3. Procedures for filling vacancies, whether for expired or unexpired terms will be as follows: a. The Committee Chair will check with the Mayor's office to verify whether existing applications are on file for this Committee. If there are no applications on file, the Committee may advertise the openings. b. Any person interested in being interviewed for membership must complete the City of Renton Application for Community Service. c. The Committee Chair will select a Nominating Committee to review the applications and set up interviews. After completing candidate interviews, the Nominating Committee will submit the entire list of names, along with their recommendations, to the Committee for action. d. Once the Committee has taken formal action, the recommended candidates, along with the entire list of those considered will be submitted to the Mayor of Renton for approval. e. The roster of qualified candidates will be valid for one year from the date of establishment. 4. The Mayor of Renton shall approve membership. ARTICLE III SELECTION AND DUTIES OF OFFICERS The officers of this Committee will be selected by majority vote of the entire Committee membership to serve terms of one year each. Their duties are as follows: 1. The Chair will: a. Preside at all meetings of the Committee. b. Appoint all standing and special committee members. c. Be ex-officio member of all committees except the Nominating Committee. d. Call additional special meetings as needed. PAGE 4 10/22/93,Revised 06/26/02,Revised 04/06/07 Non-Motorized Trans Constitution 4-06-07,Revised 02-02-07.doc I -- J RENTON NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE 2. The Vice-Chair will perform the duties of the Chair when the Chair is absent. ARTICLE IV STANDING COMMITTEES Any new standing, or ad hoc, committees may be added by a majority vote of the Committee as needs arise. ARTICLE V NOMINATING COMMITTEE AND ELECTION 1. A nominating committee of three members (two of them must reside within the Renton city limits) appointed by the Chair will present a slate of officers to the Committee membership at the regularly scheduled November meeting each year. Additional nominations from the floor will be accepted at this time. 2. Elections will be held at the regularly scheduled November meeting of the Committee each year. 3. Election will be accomplished by a candidate receiving a simple majority vote at the meeting. There will be no absentee voting. 4. Elected officers will serve for a one-year term of office, assuming their position and the associated duties at the conclusion of the December meeting of the Committee. ARTICLE VI MEETINGS 1. Meetings will be held regularly and open to the public. 2. Special meetings may be held at the call of the Chair or upon the request of six members of the Committee. 3. Any decisions made by the membership of the Committee by a vote of that membership, require a quorum. A simple majority vote of the members present is required to pass any vote other than Constitution or By-Law changes. 4. Any member who will be absent from a meeting should contact the Chair, Vice-Chair or appointed designee in advance of such absence. More than three absences in a calendar year may be cause for dismissal from the Committee, which will be determined by a majority vote of the Committee. PAGE 5 10/22/93,Revised 06/26/02,Revised 04/06/07 Non-Motorized Trans Constitution 4-06-07,Revised 02-02-07.doc r - - RENTON NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE ARTICLE VII QUORUM One half of the total membership plus one (six members) present at a regular or special meeting of the Committee will constitute a quorum. ARTICLE VIII PARLIAMENTARY AUTHORITY "Roberts Rules of Order, Revised 10th Addition", will govern all meetings of the Committee, except as may otherwise be provided in these By-Laws. 106 —07 Mayor Kathyaeolker Date 29 WI Pete Maas, Committee Chair Dat PAGE 6 10/22/93,Revised 06/26/02,Revised 04/06/07 Non-Motorized Trans Constitution 4-06-07,Revised 02-02-07.doc