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HomeMy WebLinkAboutEx37_Neighborhood Meeting Documentation800 Garden Ave N PROJECT CITY OF RENTON REQUIRED COMMUNITY OUTREACH FOR DESIGN REVIEW OUTREACH DOCUMENTATION *With Updated Requirements Via COVID-19 Pandemic Protocols* Table of Contents 1. Brief Summary of Outreach Methods and What We Heard from the Community 2. Detailed Checklist of Community Outreach for Design Review 3. Appendix A: Materials Demonstrating that Each Outreach Method Was Conducted Project Communication: Public Notice • Affidavit of Mailing • Outreach Letter • Property Owner Mailing Documentation • List of Community Groups who Received Letter Electronically Neighborhood Meeting Outreach: Online Virtual Meeting  Community Feedback Summary  List of Meeting Attendees  Materials Presented in Meeting Submitted by: Natalie Quick Consulting natalie@nataliequick.com| 206.779.0489 MARCH 2022 800 Garden Ave N Project Brief Summary of Outreach Methods and What We Heard from the Community Project Address: 800 Garden Ave N, Renton, WA 98057 Brief Description: The project proposes construction of three mixed-use buildings featuring approximately 1,223 total residential units above 38K sq ft of ground-level, two-story retail/commercial space. The project will also include approximately 1,719 parking spaces and a pedestrian-friendly new plaza green. Contact: Bryon Wolf Applicant: Bay West Development Contact Information: bwolf@baywestdevelopment.com Type of building: Mixed use Neighborhood: Renton Brief Summary of Outreach Methods Public Notice  Choice: LETTER  Requirement: The applicant shall send by regular mail a written notice announcing the neighborhood meeting to property owners within three hundred feet (300') of the property subject to the proposed development including date, time, and location of the meeting and briefly discuss the nature and location of the proposal. The notice shall be mailed not less than ten (10) calendar days and no more than forty (40) calendar days prior to the meeting date. The mailing list shall be obtained by the applicant and based on the most recent property tax assessment rolls of the King County Department of Assessments.  What we did: Created a one-page letter with online community meeting details, project background, and required outreach language. Flyer included in Appendix A.  Date completed: February 9, 2022 Neighborhood Meeting Outreach  Choice: COMMUNITY MEETING CONFERENCE CALL  Requirement: A required neighborhood meeting shall occur after a pre-application meeting and before submittal of applicable permit applications. The meeting shall occur on a weekday evening, excluding Friday and federally-recognized holidays. The meeting shall start no earlier than 5:00 p.m. and conclude no later than 9:00 p.m. Given the COVID-19 pandemic, all public meetings must be held virtually (via Zoom).  What we did: Held an online virtual Community Meeting event, open to the public, publicized through letter. Neighborhood Outreach Summary including comments shared included in Appendix A.  Date completed: February 22, 2022 What We Heard From the Community Summary of Comments/Questions Received Via Neighborhood Outreach Meeting: Design-Related Comments:  N/A Non-Design Related Comments:  Retail. One participant inquired what type of retail the developers will be trying to attract. The team replied that Phase 1 has a grocery store space planned (with no specific tenant currently targeted), and that Phases 2 & 3 do not currently have specific types of retail uses planned and will be programmed closer to delivery of those phases. The team also specified that portions of the center retail spaces in Phases 2 & 3 highlighted in the site plan will be temporarily used as co-working spaces for the residential tenants until there is enough retail demand for those spaces. Miscellaneous Comments:  N/A 800 Garden Ave N Project Checklist: Community Outreach for Design Review Rule Category Description Date Completed Task Documentation 4-8-090 A.5.a Public Notice The applicant shall send by regular mail a written notice announcing the neighborhood meeting to property owners within three hundred feet (300') of the property subject to the proposed development. 2/9/22 Notice of meeting shared with 11 property owners within a 300-foot radius to reach a broader recipient group. Notice was also shared electronically with four community groups via email &/or social media. Recipient list included in Appendix A. 4-8-090 A.5.a Public Notice The notice shall include the date, time, and location of the meeting and briefly discuss the nature and location of the proposal. The mailing list shall be obtained by the applicant and based on the most recent property tax assessment rolls of the King County Department of Assessments. 2/9/22 Provided project information via email to City of Renton Community & Economic Development staff, confirmed the information was acceptable. Letter and mail confirmation included in Appendix A. 4-8-090 A.5.a Public Notice The notice shall be mailed not less than ten (10) calendar days and no more than forty (40) calendar days prior to the meeting date. 2/9/22 Notice of meeting shared with designated recipients 12 days prior to meeting. Copy of letter and mailing documentation included in Appendix A. 4-8-090 A.3.i. & ii. & iii. Neighborhood Meeting The applicant shall prepare and make available the following materials (if applicable) for review and discussion at the public meeting. Copies of presentation materials shall be offered to attendees. i. A conceptual site plan/plat layout showing buildings, road layout, landscape, parking, open space areas, and abutting properties; ii. An aerial photograph showing the subject property and abutting properties; and iii. Other materials as determined by the Administrator. 2/22/22 The project team reviewed a presentation including project team, project description, aerial, vicinity map, site plan, building sections, estimated timeline, and frequently asked questions. The project team also solicited questions at the end of the presentation. 4-8-090 A.3. A.6. Neighborhood Meeting A required neighborhood meeting shall occur after a pre-application meeting and before submittal of applicable permit applications. The meeting shall occur during a weekday evening, excluding Friday and federally recognized holidays. The meeting shall last a minimum of one hour, start no earlier than 5:00 p.m., and conclude no later than 9:00 p.m. The applicant shall provide a description of the proposed development to persons in attendance. **COVID-19 Update: In order to meet the intent of the neighborhood meeting while limiting in-person contact, applicants will instead conduct a meeting virtually. 2/22/22 Online Community Meeting scheduled on February 22, 2022, from 5:00 - 6:00 p.m. Community feedback via Zoom meeting included in Appendix A. 800 Garden Ave N Project Appendix A: Materials Demonstrating that Each Outreach Method Was Conducted Table of Contents Project Communication: Public Notice • Affidavit of Mailing • Outreach Letter • Property Owner Mailing Documentation • List of Community Groups who Received Letter Electronically Neighborhood Meeting Outreach: Online Conference Call  Community Feedback Summary  List of Meeting Attendees  Materials Presented in Meeting AFFIDAVIT OF MAILING OUTREACH LETTER Direct Mailing: 800 Garden Ave N Project Poster Mailing Details DISTRIBUTION DATE: February 9, 2022 Project Address: 800 Garden Ave N, Renton, WA 98057 Brief Description: The project proposes construction of three mixed-use buildings featuring approximately 1,223 total residential units above 38K sq ft of ground-level, two-story retail/commercial space. The project will also include approximately 1,719 parking spaces and a pedestrian-friendly new plaza green. Contact: Bryon Wolf Applicant: Bay West Development Contact Information: bwolf@baywestdevelopment.com Type of building: Mixed use Neighborhood: Renton The project flyer was shared with 11 property owners within an approximately 300-foot radius of the project address of 800 Garden Ave N. A list of recipients follows. MAILING LIST Community Group Notification: 800 Garden Ave N Project Poster E-Mailing Details E-MAILING DATE: February 9, 2022 COMMUNITY GROUPS WHO RECEIVED PROJECT NOTIFICATION Notification of the 800 Garden Ave N project was also sent along with a copy of the project flyer to four community groups via email and/or social media on 2/9/22, including:  North Renton Neighborhood Association  Kennydale Neighborhood Association  Bristol Residences  Hyatt Regency Appendix A: Materials Demonstrating that Each Outreach Method Was Conducted Table of Contents Project Communication: Public Notice • Affidavit of Mailer • Outreach Letter • Property Owner Mailing Documentation • List of Community Groups who Received Letter Electronically Neighborhood Meeting Outreach: Online Conference Call  Community Feedback Summary  List of Meeting Attendees  Materials Presented in Meeting Community Outreach: 800 Garden Ave N Project Comment Summary Project Address: 800 Garden Ave N, Renton, WA 98057 Brief Description: The project proposes construction of three mixed-use buildings featuring approximately 1,223 total residential units above 38K sq ft of ground-level, two-story retail/commercial space. The project will also include approximately 1,719 parking spaces and a pedestrian-friendly new plaza green. Contact: Bryon Wolf Applicant: Bay West Development Contact Information: bwolf@baywestdevelopment.com Type of building: Mixed use Neighborhood: Renton Design-Related Comments:  N/A Non-Design Related Comments:  Retail. One participant inquired what type of retail the developers will be trying to attract. The team replied that Phase 1 has a grocery store space planned (with no specific tenant currently targeted), and that Phases 2 & 3 do not currently have specific types of retail uses planned and will be programmed closer to delivery of those phases. The team also specified that portions of the center retail spaces in Phases 2 & 3 highlighted in the site plan will be temporarily used as co-working spaces for the residential tenants until there is enough retail demand for those spaces. Miscellaneous Comments:  N/A MEETING ATTENDEES Members of the Public Penny Quinn Alice A. Scott Lane Project Team Matt Gingery, Bay West Development Carrier Johnson + Culture Architects Natalie Price, Communications Consultant for Bay West Development Bay West Development MATERIALS PRESENTED IN MEETING