HomeMy WebLinkAboutProject Close Out Letter
November 8, 2016
Mr. Paul Brumm
Refino Services
2003 – Western Ave Suite 445
Seattle, WA 98121
SUBJECT: IMPORTANT UPDATE Regarding: Maplewood Park Clubhouse
Utility Permit Number U14005200
Paul,
As the utility construction phase of this project moves towards completion, the following items are required to be completed before the public works utility permit can be signed off
and Certificate of Occupancy can be issued by the City of Renton’s Building Department. Please use this letter as a project closeout checklist to keep your project moving smoothly through
City process.
These items include the following:
Construction: Jan lIlian/Mark Wetherbee
1. Complete all utility, drainage, paving, grading, lighting, landscaping and street improvements for the project, including offsite and onsite. This includes completion of all outstanding
punchlist items as requested from the Utility Inspector and/or the City Maintenance Division. The construction permit must be signed off by the inspector, Mark Wetherbee (206-999-1829)
prior to request of Certificate of Occupancy.
2. Bill of Sale. This document must be prepared and submitted to the City for review and approval prior permit sign off. This document shall reflect all public improvements to be turned
over to the City. Please provide an original signed and notarized copy.
3. Cost Data Inventory. This document must be prepared and submitted to the City for review and approval prior to request of Certificate of Occupancy. The Cost Data Inventory must reflect
the actual cost of construction in dollars (value) for each utility or road improvements the City will own and maintain. The call outs on the Cost Data should match the Bill of Sale.
4. As-Builts Civil Plans. Mark Wetherbee has approved the paper asbuilts. Please submit “As built” construction mylars. As-builts are required to be on file with the City. All plan sheets,
including those utilities constructed per design or changes made in the field during construction must be verified, stamped and signed as “As-Built” by a licensed surveyor or engineer.
The mylars shall be labeled “As-Built” in large block letters and stamped by a PE or PLS. Submit a CAD files along with your As-Built drawings.
5. Maintenance Bond/Maintenance & Defect Agreement. After the construction permit is signed off by the inspector, a two year Maintenance Bond must be posted with the City for 20% of
the value of the public improvements to be turned over to the City. The amount will be 20% of the total costs shown on the Cost Data. The original construction bond will be released
after the maintenance bond is accepted by the City. Maintenance Bond must be on file with the City prior to request of Certificate of Occupancy.
6. Easements and Deed of Dedication. Separate utility easements and deeds of dedication, where applicable will be required to be submitted for review, approval and recorded by the City.
We will request final signature and notarization once our Technical Services Section has approved the legal description and map exhibits. Please include legal description as “Exhibit
A” and maps as “Exhibit B”. The Deed of Dedication document will require the Real Estate Excise Tax Affidavit (REETA) form be completed and signed as well.
7. Overtime Inspection. Ensure any invoices billed for overtime inspection by our inspection group is paid in full.
Planning: Clark Close
1. Landscaping Completion. Please contact Clark Close at 425- 430-7289 for landscaping inspection.
The above items are required to be completed and submitted before sign off of the construction project and prior to issuance of the Final Certificate of Occupancy.
The project closeout items are coordinated through me in the Plan Review Section. All forms can be found on our city website //rentonwa.gov/business/default.aspx?id=1052. Coordination
between city staff, the property owner, contractor and surveyor is essential. Please note that review and approval may take several weeks.
If you have any questions or would like to schedule an appointment to discuss the requirements outlined in this letter, please contact me at 425-430-7216 or by email at jillian@rentonwa.gov
Sincerely,
Jan Illian
City of Renton
Development Engineering
1055 - S. Grady Way 6th floor
Renton, WA 98057
cc: Brianne Bannwarth, Development Engineering
Mark Wetherbee, Construction Inspection
Clark Close, Current Planning
Craig Burnell, Building Official