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CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, June 26, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Please note that this regular meeting of the Renton City Council is being offered as a hybrid
meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S
Grady Way, Renton, 98057 or remotely through Zoom.
For those wishing to attend by Zoom: Please (1) click this link
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215-
8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the
day of the meeting to request an invite with a link to the meeting.
Registration for Audience Comment: Registration will be open at all times, but speakers must
register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who
registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and
will be required to re-register for the next Council meeting if they wish to speak at that next
meeting.
• Request to Speak Registration Form:
o Click the link or copy/paste the following URL into your browser:
https://forms.office.com/g/bTJUj6NrEE
• You may also call 425-430-6501 or email jsubia@rentonwa.gov or
cityclerk@rentonwa.gov to register. Please provide your full name, city of residence,
email address and/or phone number, and topic in your message.
• A sign-in sheet is also available for those who attend in person.
Video on Demand: Please click the following link to stream Council meetings live as they
occur, or to select previously recorded meetings:
Renton Channel 21 Video on Demand
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. SPECIAL PRESENTATIONS
a) Mayor Pavone - Certificate of Municipal Leadership from the Association of Washington
Cities (AWC)
b) Councilmember Ed Prince - Advanced Certificate of Municipal Leadership from the
Association of Washington Cities (AWC)
4. ADMINISTRATIVE REPORT
a) Administrative Report
5. AUDIENCE COMMENTS
• All remarks must be addressed to the Council as a whole, if a response is requested
please provide your name and address, including email address, to the City Clerk to
allow for follow‐up.
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed three minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of June 12, 2023.
Council Concur
b) AB - 3362 Community & Economic Development Department submits the 2021
Construction Codes and local amendments for review. After review by the Planning
Commission a recommendation to adopt code changes will be provided to Council.
Refer to Planning Commission and Planning & Development Committee
c) AB - 3373 Finance Department recommends execution of the engagement letter with the
State Auditor's Office (SAO), in the amount of $173,000, for the SAO to perform the
annual audit for fiscal year 2022.
Council Concur
d) AB - 3375 Public Works Airport recommends execution of a grant agreement with the
Federal Aviation Administration, to accept up to $1,660,999, for design services work for
the reconstruction of Taxiway Alpha at the Renton Municipal Airport.
Council Concur
e) AB - 3374 Public Works Facilities Division recommends approval of Amendment 3 to LAG-
21-005, with Day 1 Academies dba Bezos Academy, which authorizes the academy to
construct an age-appropriate playground at no cost to the City, at the North Highlands
Neighborhood Center, 3000 NE 16th St, due to limited access to the Meadow Crest
playground located nearby.
Council Concur
f) AB - 3371 Public Works Maintenance Services Division requests approval to execute a
purchase agreement with Papé, utilizing Washington State Contract No. 05916, for three
Public Works dump vehicles totaling $1,003,647; and approve transfers of $140,000 from
Street Fund 003 and $40,000 from Water Fund 405 to cover the budget gap, which will be
included in the second quarter budget adjustment.
Refer to Finance Committee
g) AB - 3376 Public Works Utility Systems Division recommends approval of Amendment No.
1 to the Utility Construction Agreement (UTB-1048) with the Washington State
Department of Transportation, in the amount of $133,728.08, for additional costs
associated with the I-405 - Linda Ave SW Bridge Span Replacement project.
Council Concur
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers, Contract for Development of a Comprehensive 10‐Year
Arts & Culture Master Plan, Renewal of City's Property Insurance Policies for 2023‐2024,
Agreement with Keating, Bucklin, and McCormack, Inc., PS for Legal Service, Agreement
with King County for Regional Opioid Abatement Council
b) Planning and Development Committee: South King County Housing and Homelessness
Partners (SKHHP) 2024 Work Plan and Operating Budget*
8. LEGISLATION
Resolution:
a) Resolution No. 4500: Approve 2024 SKHHP Work Plan and Budget (See Item 7.b)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
6:00 p.m. - 7th Floor Council Chambers/Videoconference
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
Mayor Armondo Pavone
City of Renton
Presented: June 8, 2023
AGENDA ITEM #3. a)
Councilmember Ed Prince
City of Renton
Presented: June 12, 2023
AGENDA ITEM #3. b)
MAYOR’S OFFICE
M E M O R A N D U M
DATE:June 26, 2023
TO:Valerie O’Halloran, Council President
Members of Renton City Council
FROM:Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT:Administrative Report
•Tuesday, July 4: NO FIREWORKS SHOW from Gene Coulon Memorial Beach Park this
year due to construction projects still underway. The park will close early at 7:00
p.m. and Kennydale Beach Park will close early at 8:00 p.m. Also, there will be no
Renton Farmers Market this day in observance of the Holiday. Check local listings for
4th of July activities in other areas.
•Henry Moses Aquatic Center is now open seven days a week through Labor Day. For
information on times, programs and to make reservations please visit
rentonwa.gov/hmac.
•Summer recreation programs and events for all ages and abilities are in full swing.
For details and registration information visit rentonwa.gov/recreation.
•For this and other information about Parks and Recreation visit rentonwa.gov/parks
or call (425) 430-6600.
•Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open. Preventative street maintenance, traffic impact projects, and road
closures will be at the following locations:
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Road closure
on NE 10th Street between Kirkland Avenue NE and NE Sunset Blvd. Detour
route will be provided. Questions may be directed to Kip Braaten, 206-503-1746.
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on NE 12th St and Jefferson Ave NE for utility installation. Questions
may be directed to Brad Stocco, 425-282-2373.
AGENDA ITEM #4. a)
Valerie O’Halloran, Council President
Members of Renton City Council
Page 2 of 2
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on SW 16th Street at Maple Avenue SW for construction work.
Questions may be directed to Tom Main, 206-999-1833.
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on SW 16th Street at Raymond Avenue SE for construction work.
Questions may be directed to Tom Main, 206-999-1833.
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on Jefferson Avenue NE at NE 4th Street for construction work.
Questions may be directed to Kip Braaten, 206-503-1746.
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on Lincoln Avenue NE at the 4100 block. Questions may be directed
to Kip Braaten, 206-503-1749.
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on Lind Avenue SW at SW 19th Street for construction work.
Questions may be directed to Tom Main, 206-999-1833.
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on SE Petrovitsky Road and Benson Drive South/108th Avenue SE
for construction work. Questions may be directed to Tom Main, 206-999-1833.
✓Monday, June 26 through Friday, June 30, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on NE Sunset Blvd between Edmonds Avenue NE and Kirkland
Avenue NE for construction work. Questions may be directed to Brad Stocco,
425-282-2373.
✓Tuesday, June 27 through Thursday, June 29, 7:00 a.m. to 4:00 p.m. Street
crews will continue paving at 12228 SE Petrovitsky Road in the westbound
direction.
✓Ongoing Street Closure through October 4, 2023 (City of Renton Resolution No.
4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and
Harrington Place NE in support the Solera Development Project (LUA20-000305).
Questions may be directed to Brad Stocco, 425-282-2373.
AGENDA ITEM #4. a)
June 12, 2023 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, June 12, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Valerie O'Halloran, Council President
Ed Prince, Council Position No. 5
James Alberson, Jr., Council Position No. 1
Carmen Rivera, Council Position No. 2
Ryan McIrvin, Council Position No. 4
Ruth Pérez, Council Position No. 6
(attended virtually)
Kim-Khánh Vǎn, Council Position No. 7
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Patrice Kent, Senior Assistant City Attorney
Jason Seth, City Clerk
Kristi Rowland, Deputy Chief Administrative Officer
Maryjane Van Cleave, Equity, Housing, and Human Services Administrator
Ellen Bradley-Mak, Human Resources and Risk Management Administrator
Chief Jon Schuldt, Police Department Administrator
Deputy Chief Jeff Hardin, Police Department
Commander Dan Figaro, Police Department
Attended Virtually:
Kelly Beymer, Parks & Recreation Administrator
Martin Pastucha, Public Works Administrator
Kari Roller, Finance Administrator
AGENDA ITEM #6. a)
June 12, 2023 REGULAR COUNCIL MEETING MINUTES
Ron Straka, Public Works Utility Systems Director
PROCLAMATION
a) Juneteenth 2023: A proclamation by Mayor Pavone was read declaring June 19, 2023
to be Juneteenth in the City of Renton, encouraging all citizens to join in this
celebration. Erika Conway, Vice-President of the Seattle-King County NAACP, accepted
the proclamation with appreciation.
MOVED BY PRINCE, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2023 and
beyond. Items noted were:
The repair and resurfacing of the tennis courts at Liberty Park has been completed
and they have been reopened for use. In response to significant community demand,
one of the tennis courts was converted to two new pickleball courts as a part of the
project. The community is invited to visit Liberty Park and enjoy the newly resurfaced
courts.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
Theresa Johnson, Renton, stated she is a business owner in Renton and her business
is being negatively impacted by construction on Rainier Ave S. Mayor Pavone noted
that he would have someone from the Public Works Department reach out to Ms.
Johnson.
Patty Eixenberger, Renton, stated she is speaking on behalf of the local VFW Hall on
Burnett Ave S and requested that the parking in the area be left alone. She explained
that the parking is needed for their clients who rent out the Hall for various uses.
John Bernritter, Renton, stated he too is speaking on behalf of the VFW Hall on
Burnett Ave S and requested that the parking lot situation be left alone. The lot is
needed for VFW patrons who play bingo, host receptions, and have other events at
the Hall.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing. Councilmember
Prince pulled Item 7.c. for Separate Consideration.
a) Approval of Council Meeting minutes of June 5, 2023. Council Concur.
b) AB - 3367 Community & Economic Development Department recommended approval of a
contract with Framework Cultural Placemaking, in the amount of $146,250, for the
AGENDA ITEM #6. a)
June 12, 2023 REGULAR COUNCIL MEETING MINUTES
development of a 10-year Arts & Culture Master Plan; and requested approval of additional
budget appropriations in the amount of $146,250 to be included in the second quarter budget
adjustment. Refer to Finance Committee.
d) AB - 3370 Finance Department recommended approval to adopt and participate in the
regional Opioid Abatement Council (OAC) agreement with King County to oversee and report
on opioid remediation expenditures related to the opioid settlement funds received through a
Memorandum of Understanding with Washington State. In return, King County will receive
the lesser of 10% of the city's total opioid settlement or their actual administrative costs.
Refer to Finance Committee.
e) AB - 3368 Human Resources / Risk Management Department recommended approval to
execute the 2023-2024 property insurance renewals, in an amount not to exceed $1,400,000,
when the implementing documents are available. Refer to Finance Committee.
f) AB - 3369 Police Department recommended approval of an agreement with Keating, Bucklin,
and McCormack, Inc., P.S., in an amount not to exceed $200,000, for legal services. Refer to
Finance Committee.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, MINUS ITEM 7.C. CARRIED.
SEPARATE CONSIDERATION - ITEM 7.c.
c) AB - 3332 Equity, Housing, and Human Services Department recommended adoption of a
resolution approving the South King Housing and Homelessness Partners (SKHHP) 2024 Work
Plan and Operating Budget. REFER TO PLANNING COMMISSION AND PLANNING &
DEVELOPMENT COMMITTEE
MOVED BY PRINCE, SECONDED BY MCIRVIN, REFER TO PLANNING &
DEVELOPMENT COMMITTEE ONLY. CARRIED.
UNFINISHED BUSINESS
a) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
approve the following payments:
1. Accounts Payable – total payment of $9,529,606.89 for vouchers 10647-10655,
408432-408468, 408469, 408479-408840; payroll benefit withholding vouchers
7133-7143, 408470-408478 and 3 wire transfers.
2. Payroll – total payment of $1,846,765.24 for payroll vouchers that include 669 direct
deposits and 14 checks. (05/01/2023-05/15/2023 pay period).
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
approve the requested fee waiver of $1,675.00 in temporary use and permit fees, by the Renton-
AGENDA ITEM #6. a)
June 12, 2023 REGULAR COUNCIL MEETING MINUTES
King County Justice Alliance, for the Juneteenth Celebration event on June 25, 2023, at Liberty
Park.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
approve the purchase of used artificial field turf that will replace the existing artificial turf in the
Driving Range at Maplewood Golf Course. The total cost of the 155,000 sq ft of used artificial
field turf at the price of $1.30 per sq ft would be $274,699.50. This price would include tax and
shipping from Pullman, Washington. Compare that to the price of new turf, plus tax and shipping
at approximately $897,315.00, there would be a cost savings of approximately $622,615.50.
Requesting additional budget appropriation of $274,699.50 as well as a transfer from the
operating fund to the capital fund for the same amount. The additional budget will also be
included with the Q2 2023 budget adjustment. The Committee further recommended that the
resolution regarding this matter be presented for adoption.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
d) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
authorize the Mayor to execute the lease with DISH Wireless, LLC for 5 years, effective July 1,
2023, to June 30, 2028. This lease generates approximately $186,000 over the five-year term.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
e) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
authorize the Mayor and City Clerk to execute Change Order 1, in the amount of $1,877,666.01,
to the agreement between McKinstry Essention LLC and the City of Renton for Energy Upgrades
at City Facilities.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
f) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
approve the adjustment to customer account 05270-000 in the amount of $3,608.17 or excess
consumption caused by a qualified water line leak in accordance with RMC 8-4-46 and 8-5-23.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
g) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
approve the new personal holiday policy and procedural changes for non-represented
employees, as of July 1, 2023, as follows: Upon hire into a non-represented position, new
employees are eligible to receive one day (eight hours) of personal holiday. If the hire date is
prior to July 1, then after six months of employment, the employee will receive a second
personal holiday (eight hours). At the start of the new year, the non-represented employee will
receive two personal holidays and annually thereafter. Furthermore, non-represented employees
shall be able to cash out any unused personal holiday hours at the end of each year, starting in
2023.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
June 12, 2023 REGULAR COUNCIL MEETING MINUTES
h) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
authorize the Mayor and City Clerk to execute the Local Agency Agreement and Prospectus with
the Washington State Department of Transportation for the obligation of grant funding and all
subsequent agreements necessary to accomplish the Sunset Trail Project.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
i) Finance Committee Chair Pérez presented a report concurring in the staff recommendation to
accept the $250,000 in 2023 King County Veterans, Seniors, and Human Services Levy (VSHSL)
Funds for the Minor Home Repair Program and authorize the Mayor and City Clerk to execute
the agreement.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
j) Planning & Development Committee Chair Prince presented a report concurring in the staff and
Planning Commission recommendation regarding the proposed N 30th Street CPA and rezone
(CPA #23-M-01), which was referred in 2020 but held for staff to amend CN Zone development
standards and allow for greater public engagement. The Committee further recommended an
ordinance for this item be prepared and presented for first reading when complete.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolution:
a) Resolution No. 4499: A resolution was read finding a special facility and market condition and
granting authority for Maplewood Golf Course to purchase used artificial turf for the driving
range.
MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for second and final reading:
b) Ordinance No. 6113: An ordinance was read amending Section 10-11-1 of the Renton
Municipal Code regulations by reducing the speed limit in the vicinity of Aberdeen Avenue
Northeast from Northeast 27th Street to Northeast 28th Place, Northeast 28th Place from
Aberdeen Avenue Northeast to its western end, Northeast 28th Street from Aberdeen Avenue
Northeast to its western end, Northeast 28th Street from Aberdeen Avenue Northeast to its
eastern end, and Blaine Avenue Northeast from Northeast 28th Street to its eastern end,
from twenty-five (25) to twenty (20) miles per hour, providing for severability, and
establishing an effective date.
MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
AGENDA ITEM #6. a)
June 12, 2023 REGULAR COUNCIL MEETING MINUTES
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY O'HALLORAN, COUNCIL ADJOURN. CARRIED.
TIME: 7:28 P.M.
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
12 Jun 2023
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
June 12, 2023
June 19, 2023
Monday
Juneteenth Holiday – No Meetings
June 26, 2023
Monday
2:45 PM * Finance Committee, Chair Pérez
Location: Council Conference Room/Videoconference
1. Contract for Development of a Comprehensive 10-Year Arts & Culture
Master Plan
2. Renewal of City's Property Insurance Policies for 2023-2024
3. Agreement with Keating, Bucklin, and McCormack, Inc., PS for Legal
Service
4. Agreement with King County for Regional Opioid Abatement Council
5. Vouchers
6. Emerging Issues in Finance
4:00 PM * Public Safety Committee, Chair Văn *
Location: Council Conference Room/Videoconference *
1. RFA Briefing *
2. Emerging Issues in Public Safety *
5:00 PM Planning & Development Committee, Chair Prince
Location: Council Conference Room/Videoconference
1. Docket 18, Group B Update
• D-227: Impact Fees
2. South King County Housing and Homelessness Partners (SKHHP) 2024
Work Plan and Operating Budget
3. Emerging Issues in CED
6:00 PM Committee of the Whole, Chair O’Halloran
Location: Council Chambers/Videoconference
1. Emergency Management Update and Information *
1. Impact Analysis on Locally Imposed Minimum Wage and Hiring
Practices *
7:00 PM Council Meeting
Location: Council Chambers/Videoconference
* revised on 06/22/23
AGENDA ITEM #6. a)
AB - 3362
City Council Regular Meeting - 26 Jun 2023
SUBJECT/TITLE: 2021 Construction and Administrative Code with Local Amendments
Adoption
RECOMMENDED ACTION: Refer to Planning Commission and Planning & Development
Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Robert Shuey, Development Services Director
EXT.: 7290
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
The purpose of this Agenda Bill is to adopt state -mandated updates to the City’s construction codes
to improve public safety and welfare by staying current with new code requirements. Typically, the
model codes are updated on a 3-year cycle and the state follows with mandating their adoption by
local jurisdictions.
STATE MANDATE
Effective July 1, 2023, Washington statutes require all jurisdictions in the state to adopt and enforce
the following updated Construction Code editions as they were adopted and amended by the State of
Washington:
• 2021 International Building Code (IBC)
• 2021 International Residential Code (IRC)
• 2021 International Mechanical Code (IMC)
• 2021 International Fuel Gas Code (IFGC)
• 2021 Uniform Plumbing Code (UPC)
• 2021 International Fire Code (IFC)
• 2021 International Existing Building Code
• 2021 International Swimming Pool and Spa Code
• 2021 International Wildland-Urban Interface Code (WUIC)
• Washington State Energy Code (WSEC)
• Washington Cities Electrical Code (WCEC)
MANDATED CHANGES
The mandated code updates include hundreds of changes with various levels of impact on safety,
energy efficiency, construction costs, etc. For example, the updates include fire -resistive construction
changes to improve fire and life safety, more stringent energy code requirements to improve energy
efficiency, which will both result in small increases in construction costs. The analysis of such cost
relationships was part of the state code adoption process.
AGENDA ITEM #6. b)
Some impactful and higher profile changes include restrictions on fossil fuel heating equipment,
requirements for heat pump space heaters and service water heaters, provisions for EV charging
infrastructure, accessibility changes to accommodate larger wheelchairs, and the enforcement of the
Wildland-Urban Interface Code.
The estimated annual increase in staff time required to conduct the plan review, inspection,
enforcement, and administration of the mandated code updates is approximately 500 hours.
OPTIONAL CHANGES
Staff recommends that the city also adopt the following changes that are not mandated by the State,
but will help to align City requirements with those of other regional jurisdictions:
1. Update the Administrative Provisions to remain consistent with the Regional Model
Code (MyBuildingPermit.com).
This proposed update includes minor alterations to the administrative provisions within the
existing RMC 4-5-060 enabling the Renton Construction Administrative Code to remain
consistent with the regional model administrative code for cities participating within
MyBuildingPermit.com. Examples include designating the authority for interpretations and
enforcement, setting expiration criteria for permit applications and permits, and similar
administrative provisions.
2. There are NO optional changes proposed to other Construction Codes (IRC, IBC, etc.).
Other than the state mandated changes, there are no changes proposed to the other
construction codes. Note - state law prohibits the local amendment of certain construction
codes without state approval.
EXHIBITS:
N/A
STAFF RECOMMENDATION:
Refer items for the 2021 Construction Code updates and local amendments to the Planning Commission and
Planning and Development Committee for review. Following this review, the Planning Commission will present
code revision recommendations.
AGENDA ITEM #6. b)
AB - 3373
City Council Regular Meeting - 26 Jun 2023
SUBJECT/TITLE: 2022 Audit Engagement Letter with the Office of Washington State
Auditor
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Finance Department
STAFF CONTACT: Ariel Llorach, Sr. Finance Analyst
EXT.: 6925
FISCAL IMPACT SUMMARY:
Audit costs are estimated to be $173,000; there is sufficient budget available to cover these costs.
SUMMARY OF ACTION:
The SAO performs audits of local and state agencies in Washington, and performs an annual audit of the city
as required by legislation. The annual audit scope of the city includes:
• Financial statement audit,
• Annual Comprehensive Financial Report letter,
• Federal grant compliance audit,
• Accountability audit.
Upon completion of the audits, SAO will issue written audit reports containing these opinions. Additional
information regarding the scope and limitations of each audit type can be found in the audit eng agement
letter.
EXHIBITS:
A. Issue Paper
B. Engagement Letter
STAFF RECOMMENDATION:
Authorize the execution of the engagement letter for SAO to perform the annual audit for fiscal year 2022.
AGENDA ITEM #6. c)
Finance Department
Memorandum
DATE:June 15, 2023
TO:Valerie O’Halloran, Council President
Members of Renton City Council
VIA:Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
FROM:Kari Roller, Finance Administrator
SUBJECT:2022 Audit Engagement Letter with the Office of
Washington State Auditor
ISSUE
Should the city execute the engagement letter with the Office of Washington State
Auditor (SAO) to conduct the fiscal year 2022 audits?
OVERVIEW
The SAO performs audits of local and state agencies in Washington, and performs an
annual audit of the city as required by legislation. The annual audit scope of the city
includes:
•Financial statement audit – auditors provide an opinion on the city’s financial
statements on whether those statements are presented fairly, in all material
respects, in accordance with the applicable reporting framework.
•Annual Comprehensive Financial Report letter – the letter is for the
Governmental Finance Officers Association (GFOA) Certificate of Achievement
for Excellence in Financial Reporting (ACFR) program. Auditors perform
additional procedures and provide their financial statement opinion in letter
form to be included in our ACFR submission to GFOA.
•Federal grant compliance audit – this audit is required by federal law when local
governments spend $750,000 or more annually in federal financial assistance.
The auditors provide an opinion on compliance with federal requirements that
could have direct and material effect on the city’s major federal programs.
•Accountability audit – auditors examine the management, use, and safeguarding
of public resources to ensure there is protection from misuse and
misappropriation.
RECOMMENDATION
Staff recommends Council authorize the execution of the engagement letter for SAO to
perform the annual audit for fiscal year 2022.
AGENDA ITEM #6. c)
June 7, 2023
Mayor and City Council
City of Renton
1055 South Grady Way
Renton, WA 98057
We are pleased to confirm the audits to be performed by the Office of the Washington State Auditor,
in accordance with the provisions of Chapter 43.09 RCW, for the City of Renton. This letter confirms
the nature and limitations of the audits, as well as responsibilities of the parties and other engagement
terms.
Office of the Washington State Auditor Responsibilities
Financial Statement Audit
We will perform an audit of the comprehensive financial report and basic financial statements of the
City of Renton as of and for the fiscal year ended December 31, 2022, prepared in accordance with
accounting principles generally accepted in the United States of America (GAAP). The objective of
our audit will be to express our opinion on these financial statements.
We will perform our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the
financial statements are free from material misstatement. Since we do not review every transaction,
our audit cannot be relied upon to identify every potential misstatement. Because of the inherent
limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk
exists that some material misstatements may not be detected, even though the audit is properly planned
and performed in accordance with the standards identified above.
A financial statement audit involves performing procedures to obtain audit evidence about the amounts
and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment,
including the assessment of the risks of material misstatement of the financial statements, whether due
to fraud or error. In making those risk assessments, the auditor considers relevant internal controls in
order to design audit procedures that are appropriate in the circumstances, but not for the purpose of
expressing an opinion on the effectiveness of internal control. Accordingly, we will express no such
opinion.
Although our audit is not designed to provide an opinion on the effectiveness of internal control over
financial reporting, we are required to report any identified significant deficiencies and material
Office of the Washington State Auditor
Pat McCarthy
Insurance Building, P.O. Box 40021 Olympia, Washington 98504-0021 (564) 999-0950 Pat.McCarthy@sao.wa.gov
AGENDA ITEM #6. c)
weaknesses in controls. We are also required to report instances of fraud and noncompliance with
provisions of laws, regulations, contracts, and grant agreements that could have a direct and material
effect on the accuracy of financial statements.
A financial statement audit also includes evaluating the appropriateness of accounting policies used
and the reasonableness of significant accounting estimates made by management, as well as evaluating
the overall presentation of the financial statements.
All misstatements identified by the audit will be discussed with management. Material misstatements
corrected by management and all uncorrected misstatements will be communicated at the exit
conference, as required by professional auditing standards.
Our responsibility is to express in a written report an opinion on the financial statements based on the
results of our audit. We cannot guarantee an unmodified opinion. We may modify or disclaim an
opinion on the financial statements if we are unable to complete the audit or obtain sufficient and
appropriate audit evidence supporting the financial statements. If our opinion is other than unmodified,
we will fully discuss the reason with you prior to issuing our report. Further, in accordance with
professional standards, we may add emphasis-of-matter or other-matter paragraphs to our report to
describe information that, in our judgment, is relevant to understanding the financial statements or our
audit.
We will also issue a written report (that does not include an opinion) on issues identified during the
audit related to internal control over financial reporting and on compliance with the provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a material effect
on the financial statements as required by Government Auditing Standards.
The City prepares supplementary information that accompanies the financial statements, which is
required by Generally Accepted Accounting Principles. We agree to perform auditing procedures on
this information, with the objective of expressing an opinion as to whether it is fairly stated, in all
material respects, in relation to the financial statements taken as a whole.
The City also prepares other information to accompany the financial statements, which is required by
accounting standards or is done at its discretion. We will perform limited procedures on this
information for the purpose of identifying inconsistencies with the financial statements. However, we
will not express an opinion on its fair presentation.
Federal Single Audit
We will also perform a federal single audit on compliance with, and report on internal control over
compliance for, each major program for the fiscal year ended December 31, 2022, in accordance with
auditing standards generally accepted in the United States of America; the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Those standards and the Uniform Guidance require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements that
could have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about compliance with those requirements and performing such
other procedures as we considered necessary in the circumstances. Because of the inherent limitations
of an audit, together with the inherent limitations of internal control, an unavoidable risk exists that
AGENDA ITEM #6. c)
some material noncompliance may not be detected, even though the audit is properly planned and
performed in accordance with these standards and the Uniform Guidance.
In planning and performing the compliance audit, we will consider internal control over compliance
in order to determine the appropriate auditing procedures necessary for opining on compliance with
each major program, and for testing and reporting on internal control over compliance in accordance
with Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of
internal control over compliance. Accordingly, we will express no such opinion. Although our audit
is not designed to provide an opinion on the effectiveness of internal control over compliance, we are
required to report any identified significant deficiencies and material weaknesses in controls.
We will express an opinion as to whether the Schedule of Expenditures of Federal Awards is fairly
stated, in all material respects, in relation to the financial statements taken as a whole for the fiscal
year ended December 31, 2022.
We estimate the federal single audit will cover two federal grant programs, which will be identified at
the audit entrance conference. If additional grant programs are audited to satisfy the requirements of
the Uniform Guidance, the audit budget discussed below will increase by approximately $8,000 per
additional major program.
Upon completion of our audit we will issue a written report containing our opinion on compliance for
each major program and a written report on internal control over compliance. We cannot provide
assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is
necessary for us to modify our opinion, issue a disclaimer of opinion, or add an emphasis-of-matter or
other-matter paragraph(s) to the report.
Accountability Audit
We will perform an accountability audit of compliance with applicable state laws, regulations, and
policies, and of controls over the safeguarding of public resources for the fiscal year ended December
31, 2022. The audit will be conducted in accordance with provisions of RCW 43.09.260 and the
Office’s audit policies, which include policies specific to these types of audits and general audit
policies. Our general audit policies apply to all our engagements and incorporate the requirements of
Government Auditing Standards, as applicable, on topics such as communications with auditees,
independence, audit evidence and documentation, and reporting.
An accountability audit involves performing procedures to obtain audit evidence about compliance
and controls in areas selected for audit. In keeping with general auditing practices, we do not examine
every transaction, activity, policy, internal control, or area. The areas examined and procedures
selected depend on the auditor’s judgment, including the assessment of the risks of fraud, loss, abuse,
or noncompliance.
Upon completion of our audit, we will issue a written report describing the overall results and
conclusions for the areas we examined.
Data Security
Our Office is committed to appropriately safeguarding the information we obtain during the course
of the audit. We have entered into a data sharing agreement with the City to ensure compliance with
legal requirements and Executive Directives (Executive Order 16-01, RCW 42.56 and OCIO Standard
141.10) in the handling of information considered confidential.
AGENDA ITEM #6. c)
Responsibilities specific to this engagement
Additionally, we will:
• Provide management with advanced notification if we identify issues that require further audit
work and increase audit costs.
• Participate in weekly progress meetings to discuss the status of the audit plans for future weeks.
At those meetings, we will provide information on the departments we will work in and the
audit objectives we will be addressing.
• Conduct a formal exit conference to discuss results of the financial audit. A separate exit
conference on the single audit. The exit conference on the accountability audit may be
conducted at a later date since our audit work may not be completed by the end of September.
• Provide our financial statement opinion (ACFR letter) by July 31, 2023 provided the financial
statements we receive for audit are free of significant or numerous errors and the City fulfills
its requirements listed in the succeeding Client’s Responsibilities section.
• Interact with staff professionally and respectfully and communicate needs and issues in a
timely manner. We will notify the City the previous day, if we know that audit staff will not
be onsite the subsequent day(s)
• Provide written correspondence during the course of the audit through email to the audit
liaison, Ariel Llorach, Senior Financial Analyst.
• Provide advance notice when a scheduled meeting is to be cancelled.
• Allow the City seven days to provide a written response to any findings.
Reporting levels for audit issues
Issues identified through the auditing process will be communicated as follows. Failure to
appropriately address audit issues may result in escalated reporting levels.
• Findings formally address issues in an audit report. Findings report significant results of the
audit, such as significant deficiencies and material weaknesses in internal controls;
misappropriation; and material abuse or non-compliance with laws, regulations, contracts or
grant agreements. You will be given the opportunity to respond to a finding, and this response,
or a synopsis of it, will be published in the audit report. Professional auditing standards define
the issues we must report as findings with regard to non-compliance with a financial statement
effect and internal controls over financial reporting. The Uniform Guidance defines the issues
we must report as findings with regard to non-compliance and internal controls over
compliance with federal grants.
• Management letters communicate control deficiencies, non-compliance, misappropriation,
abuse, or errors with a less-than-material effect on audit objectives. Management letters are
referenced, but not included, in the audit report.
• Exit items address control deficiencies, non-compliance, abuse, or errors that have an
insignificant effect on audit objectives. These issues are informally communicated to
management and are not referenced in the audit report.
Client’s Responsibilities
Management is responsible for the accuracy and completeness of information provided to the auditor
and will provide the Office of the Washington State Auditor with:
• Unrestricted access to people with whom the auditor wishes to speak.
• All information that is requested or relevant to auditor requests.
• Notification when any documents, records, files, or data contain information that is covered by
confidentiality or privacy laws.
• Adequate workspace and conditions, including interacting with auditors professionally and
respectfully and promptly communicating about any issues and concerns.
AGENDA ITEM #6. c)
Moreover, our audit does not relieve management or the governing body of their responsibilities.
Management’s responsibilities, with oversight from the governing body, include:
• Selecting and applying appropriate administrative and accounting policies.
• Establishing and maintaining effective internal controls over financial reporting, compliance,
and safeguarding of public resources.
• Designing and following effective controls to prevent and detect fraud, theft, and loss.
• Promptly reporting to us knowledge of any fraud, allegations of fraud or suspected fraud
involving management, employees or others, in accordance with RCW 43.09.185.
• Ensuring compliance with laws, regulations and provisions of contracts and grant agreements.
• Preparation and fair presentation of these financial statements in accordance with accounting
principles generally accepted in the United States of America (GAAP).
• Preparing the following supplementary information:
o Schedule of Expenditures of Federal Awards (including notes and noncash assistance
received) that includes all expenditures from federal agencies and pass-through
agencies in the form of grants, contracts, loans, loan guarantees, property, cooperative
agreements, interest subsidies, insurance, food commodities, direct appropriations,
and other assistance in accordance with Uniform Guidance 2 CFR § 200.510
requirements.
o Combining Statements in accordance with Generally Accepted Accounting Principles.
• Including the auditor’s report on the supplementary information in any document that both
contains the supplementary information and indicates that the auditor reported on the
supplementary information.
• Either presenting the supplementary information with the audited financial statements or, if
the supplementary information will not be presented, making the audited financial
statements readily available to users of the supplementary information no later than the date
the supplementary information and auditor’s report thereon are issued.
Federal Single Audits – Additional Responsibilities:
• Identifying all federal awards received.
• Understanding and complying with the provisions of laws, regulations, contracts, and grant
agreements, including applicable program compliance requirements.
• Establishing and maintaining internal control over compliance, including establishing and
maintaining effective controls that provide reasonable assurance that the City administers
government programs in compliance with the compliance requirements.
• Evaluating and monitoring compliance with federal award requirements.
• Informing us of the City’s relationships with significant vendors who are responsible for
program compliance
• Submitting the reporting package and data collection form through the Federal Audit
Clearinghouse.
Responsibilities at the conclusion of the audit
At the conclusion of our audit, the City will provide us with a letter to confirm in writing certain
express and implied representations made during the course of the audit. This letter includes
representations regarding legal matters. A separate letter may be needed from the City’s legal counsel.
Management and the governing body are also responsible for following up and taking corrective action
on all audit findings, including, when applicable, preparing a summary schedule of prior audit findings
and a corrective action plan on the City’s own letterhead.
AGENDA ITEM #6. c)
Responsibilities specific to this engagement
Additionally, the City will:
• Provide our Office with documentation of the financial statement review and approval before
they were submitted for audit.
• Obtain a clear understanding of accounting standards applied in your financial statements and
fully understand any adjusting journal entries recommended by the Office of the Washington
State Auditor before approving the entries.
• Revise financial statements and schedules only if agreed to in writing by our Office.
• Interact with auditors professionally and respectfully and promptly communicate issues and
concerns.
Estimated Audit Costs and Timeline
We estimate the cost of the audit to be $173,000, plus travel costs, and other expenses, if any. Invoices
for these services will be prepared and presented each month as our audit work progresses.
We anticipate our reports will be published on our website www.sao.wa.gov and be available to you
and the public as outlined below. These estimates are based on timely access to financial information
and no significant audit reporting issues. The estimated cost and completion date may change if
unforeseen issues arise or if significant audit issues are identified necessitating additional audit work
and communication. Currently we estimate an additional $2,600 per significant audit reporting issue.
We will promptly notify you if this is the case.
Report Date*
Independent Auditor’s Report on Financial Statements July 31, 2023
Independent Auditor’s Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards
July 31, 2023
Independent Auditor’s Report on Compliance for Each Major Program and
on Internal Control over Compliance in Accordance with Uniform Guidance
September 30, 2023
Independent Auditor’s Report on Accountability December 31, 2023
*Report Issuance Dates Are Estimates Only
The audit documentation for this engagement, which may contain confidential or sensitive
information, is the property of SAO and constitutes a public record under Chapter 42.56 RCW. Subject
to applicable laws and regulations, appropriate individuals, as well as audit documentation, will be
made available upon request and in a timely manner to appropriate auditors and reviewers, City’s
management and governing body, and federal agencies, for purposes of a public records request, a
quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities.
The audit documentation for this engagement will be retained for a minimum of five years after the
report release (publish) date in accordance with the public records retention schedule established by
the Washington Secretary of State.
Expected Communications
During the course of the audit, we will communicate with the City’s selected audit liaison, Ariel
Llorach, Senior Financial Analyst, on the audit status, any significant changes in our planned audit
scope or schedule and preliminary results or recommendations as they are developed. The audit liaison
is responsible for regularly updating management and the governing body on these matters. We may
AGENDA ITEM #6. c)
also provide direct communication of these matters to management and the governing body as needed
or upon request.
Please contact us if any events or concerns come to your attention of which we should be aware. We
will expect the audit liaison to keep us informed of any such matters.
Audit Dispute Process
Please contact the Audit Manager or Assistant Director to discuss any unresolved disagreements or
concerns you have during the performance of our audit. At the conclusion of the audit, we will
summarize the results at the exit conference. We will also discuss any significant difficulties or
disagreements encountered during the audit and their resolution.
By signing and returning this letter, you acknowledge that the foregoing is in accordance with your
understanding. Please contact us with any questions.
We appreciate the opportunity to be of service to you and look forward to working with you and your
staff.
Sincerely,
Ngan Kim-Hoang Nguyen, CPA, CFE, Audit Manager [Date]
Office of the Washington State Auditor
City Response:
This letter correctly sets forth our understanding.
[Date] Armondo Pavone,
Mayor
[Date] Kari Roller,
Finance Administrator
6/7/2023
AGENDA ITEM #6. c)
AB - 3375
City Council Regular Meeting - 26 Jun 2023
SUBJECT/TITLE: Execute Grant Agreement with FAA for Design Services
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Airport
STAFF CONTACT: William Adams, Civil Engineer III
EXT.: 206-775-6862
FISCAL IMPACT SUMMARY:
The fiscal impact of the grant with the FAA for design/development services is not to exceed $1,660,999. The
full amount of this grant will cover 90% of the cost of the services rendered in CAG -23-128 (Century West
Engineering – Taxiway Alpha Reconstruction Design) which is $1,660,999. The full grant amount will be placed
in Airport CIP Fund (422).
SUMMARY OF ACTION:
Through the Airport Improvement Program the FAA has awarded the City of Renton a grant to design the
reconstruction of the Taxiway Alpha at the Renton Municipal Airport. The project calls for the reconstruction
of Taxiway Alpha due to its excessive rutting and cracking and it will be built to withstand the weight of the
new Boeing aircraft utilizing the taxiway. The Airport is already under contract with Century West Engineering
for this design effort which City Council awarded the contract on April 3rd. Ce ntury West Engineering is
estimated to complete the design by Q4 2023 and PW/Airport plans to put project out for bid for construction
in Q1 of 2024. PW/Airport anticipates that the construction will begin in Q2 or Q3 of 2024 and continue until
Q4 of 2025.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor to execute the grant agreement with the FAA not to exceed $1,660,999.
AGENDA ITEM #6. d)
3-53-0055-032-2023
1
U.S. Department
of Transportation
Federal Aviation
Administration
Airports Division
Northwest Mountain Region
Oregon, Washington
Seattle Airports District
Office:
2200 S 216th St
Des Moines, WA 98198
{{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}}
The Honorable Armondo Pavone
Mayor, City of Renton
616 W Perimeter Rd
Renton, WA 98057
Dear Mayor Pavone:
The Grant Offer for Airport Improvement Program (AIP) Project No. 3-53-0055-032-2023 at Renton
Municipal Airport is attached for execution. This letter outlines the steps you must take to properly
enter into this agreement and provides other useful information. Please read the conditions, special
conditions, and assurances that comprise the grant offer carefully.
You may not make any modification to the text, terms or conditions of the grant offer.
Steps You Must Take to Enter Into Agreement.
To properly enter into this agreement, you must do the following:
1. The governing body must give authority to execute the grant to the individual(s) signing the
grant, i.e., the person signing the document must be the sponsor’s authorized representative(s)
(hereinafter “authorized representative”).
2. The authorized representative must execute the grant by adding their electronic signature to
the appropriate certificate at the end of the agreement.
3. Once the authorized representative has electronically signed the grant, the sponsor‘s attorney(s)
will automatically receive an email notification.
4. On the same day or after the authorized representative has signed the grant, the sponsor‘s
attorney(s) will add their electronic signature to the appropriate certificate at the end of the
agreement.
5. If there are co-sponsors, the authorized representative(s) and sponsor‘s attorney(s) must follow
the above procedures to fully execute the grant and finalize the process. Signatures must be
obtained and finalized no later than July 6, 2023.
6. The fully executed grant will then be automatically sent to all parties as an email attachment.
Payment. Subject to the requirements in 2 CFR § 200.305 (Federal Payment), each payment request for
reimbursement under this grant must be made electronically via the Delphi eInvoicing System. Please
see the attached Grant Agreement for more information regarding the use of this System.
Project Timing. The terms and conditions of this agreement require you to complete the project without
undue delay and no later than the Period of Performance end date (1,460 days from the grant execution
date). We will be monitoring your progress to ensure proper stewardship of these Federal funds. We
June 12, 2023
AGENDA ITEM #6. d)
3-53-0055-032-2023
2
expect you to submit payment requests for reimbursement of allowable incurred project expenses
consistent with project progress. Your grant may be placed in “inactive” status if you do not make draws
on a regular basis, which will affect your ability to receive future grant offers. Costs incurred after the
Period of Performance ends are generally not allowable and will be rejected unless authorized by the
FAA in advance.
Reporting. Until the grant is completed and closed, you are responsible for submitting formal reports as
follows:
• For all grants, you must submit by December 31st of each year this grant is open:
1. A signed/dated SF-270 (Request for Advance or Reimbursement for non-construction
projects) or SF-271 or equivalent (Outlay Report and Request for Reimbursement for
Construction Programs), and
2. An SF-425 (Federal Financial Report).
• For non-construction projects, you must submit FAA Form 5100-140, Performance Report within
30 days of the end of the Federal fiscal year.
• For construction projects, you must submit FAA Form 5370-1, Construction Progress and
Inspection Report, within 30 days of the end of each Federal fiscal quarter.
Audit Requirements. As a condition of receiving Federal assistance under this award, you must comply
with audit requirements as established under 2 CFR Part 200. Subpart F requires non-Federal entities
that expend $750,000 or more in Federal awards to conduct a single or program specific audit for that
year. Note that this includes Federal expenditures made under other Federal-assistance programs.
Please take appropriate and necessary action to ensure your organization will comply with applicable
audit requirements and standards.
Closeout. Once the project(s) is completed and all costs are determined, we ask that you work with your
FAA contact indicated below to close the project without delay and submit the necessary final closeout
documentation as required by your Region/Airports District Office.
FAA Contact Information. Randal Anton, (206) 231-4136, Randal.Anton@faa.gov is the assigned
program manager for this grant and is readily available to assist you and your designated representative
with the requirements stated herein.
We sincerely value your cooperation in these efforts and look forward to working with you to complete
this important project.
Sincerely,
{{Sig_es_:signer1: signature}}
Warren D. Ferrell
Manager
AGENDA ITEM #6. d)
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3
U.S. Department
of Transportation
Federal Aviation
Administration
FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM
FY 2023 Airport Improvement Program (AIP)
GRANT AGREEMENT
Part I - Offer
Federal Award Offer Date {{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}}
Airport/Planning Area Renton Municipal Airport, Washington
FY2023 AIP Grant Number 3-53-0055-032-2023 (Contract Number: DOT-FA23NM-0074)
Unique Entity Identifier UG2PSBS6UJJ3
TO: City of Renton
(herein called the "Sponsor")
FROM: The United States of America (acting through the Federal Aviation Administration, herein
called the "FAA")
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated June 1, 2023, for a grant of
Federal funds for a project at or associated with the Renton Municipal Airport, which is included as part
of this Grant Agreement; and
WHEREAS, the FAA has approved a project for the Renton Municipal Airport (herein called the “Project”)
consisting of the following:
Reconstruct Taxiway A, including connector Taxiways A-1 through A-7 (phase 1-design); Reconstruct
Taxiway A Lighting System (phase 1-design);
which is more fully described in the Project Application.
NOW THEREFORE, Pursuant to and for the purpose of carrying out the Title 49, United States Code
(U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et seq., and 48103; FAA Reauthorization Act of 2018
(Public Law Number 115-254); the Department of Transportation Appropriations Act, 2021 (Public Law
116-260, Division L); the Consolidated Appropriations Act, 2022 (Public Law 117-103); Consolidated
June 12, 2023
AGENDA ITEM #6. d)
3-53-0055-032-2023
4
Appropriations Act, 2023 (Public Law 117-328); and the representations contained in the Project
Application; and in consideration of: (a) the Sponsor’s adoption and ratification of the Grant Assurances
attached hereto; (b) the Sponsor’s acceptance of this Offer; and (c) the benefits to accrue to the United
States and the public from the accomplishment of the Project and compliance with the Grant Assurance
and conditions as herein provided;
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay ninety (90) percent of the allowable costs incurred accomplishing the
Project as the United States share of the Project.
Assistance Listings Number (Formerly CFDA Number): 20.106
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is
$1,660,999.
The following amounts represent a breakdown of the maximum obligation for the purpose of
establishing allowable amounts for any future grant amendment, which may increase the
foregoing maximum obligation of the United States under the provisions of 49 U.S.C. § 47108(b):
$ 0 for planning;
$ 1,660,999 airport development; and,
$ 0 for land acquisition.
2. Grant Performance. This Grant Agreement is subject to the following Federal award
requirements:
a. Period of Performance:
1. Shall start on the date the Sponsor formally accepts this Agreement and is the
date signed by the last Sponsor signatory to the Agreement. The end date of the
Period of Performance is 4 years (1,460 calendar days) from the date of
acceptance. The Period of Performance end date shall not affect, relieve, or
reduce Sponsor obligations and assurances that extend beyond the closeout of
this Grant Agreement.
2. Means the total estimated time interval between the start of an initial Federal
award and the planned end date, which may include one or more funded
portions or budget periods. (2 Code of Federal Regulations (CFR) § 200.1).
b. Budget Period:
1. For this Grant is 4 years (1,460 calendar days) and follows the same start and
end date as the Period of Performance provided in paragraph (2)(a)(1). Pursuant
to 2 CFR § 200.403(h), the Sponsor may charge to the Grant only allowable costs
incurred during the Budget Period.
2. Means the time interval from the start date of a funded portion of an award to
the end date of that funded portion during which the Sponsor is authorized to
expend the funds awarded, including any funds carried forward or other
revisions pursuant to 2 CFR § 200.308.
AGENDA ITEM #6. d)
3-53-0055-032-2023
5
c. Close Out and Termination
1. Unless the FAA authorizes a written extension, the Sponsor must submit all
Grant closeout documentation and liquidate (pay-off) all obligations incurred
under this award no later than 120 calendar days after the end date of the
period of performance. If the Sponsor does not submit all required closeout
documentation within this time period, the FAA will proceed to close out the
grant within one year of the Period of Performance end date with the
information available at the end of 120 days. (2 CFR § 200.344).
2. The FAA may terminate this Grant, in whole or in part, in accordance with the
conditions set forth in 2 CFR § 200.340, or other Federal regulatory or statutory
authorities as applicable.
3. Ineligible or Unallowable Costs. The Sponsor must not include any costs in the project that the
FAA has determined to be ineligible or unallowable.
4. Determining the Final Federal Share of Costs. The United States’ share of allowable project
costs will be made in accordance with 49 U.S.C. § 47109, the regulations, policies, and
procedures of the Secretary of Transportation (“Secretary”), and any superseding legislation.
Final determination of the United States’ share will be based upon the final audit of the total
amount of allowable project costs and settlement will be made for any upward or downward
adjustments to the Federal share of costs.
5. Completing the Project Without Delay and in Conformance with Requirements. The Sponsor
must carry out and complete the project without undue delays and in accordance with this
Agreement, 49 U.S.C. Chapters 471 and 475, the regulations, and the Secretary’s policies and
procedures. Per 2 CFR § 200.308, the Sponsor agrees to report and request prior FAA approval
for any disengagement from performing the project that exceeds three months or a 25 percent
reduction in time devoted to the project. The report must include a reason for the project
stoppage. The Sponsor also agrees to comply with the grant assurances, which are part of this
Agreement.
6. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend
or withdraw this offer at any time prior to its acceptance by the Sponsor.
7. Offer Expiration Date. This offer will expire, and the United States will not be obligated to pay
any part of the costs of the project unless this offer has been accepted by the Sponsor on or
before July 6, 2023, or such subsequent date as may be prescribed in writing by the FAA.
8. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if
necessary, to recover Federal funds spent fraudulently, wastefully, or in violation of Federal
antitrust statutes, or misused in any other manner for any project upon which Federal funds
have been expended. For the purposes of this Grant Agreement, the term “Federal funds”
means funds however used or dispersed by the Sponsor, that were originally paid pursuant to
this or any other Federal grant agreement. The Sponsor must obtain the approval of the
Secretary as to any determination of the amount of the Federal share of such funds. The
Sponsor must return the recovered Federal share, including funds recovered by settlement,
order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request,
all documents and records pertaining to the determination of the amount of the Federal share
or to any settlement, litigation, negotiation, or other efforts taken to recover such funds. All
AGENDA ITEM #6. d)
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settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery
of such Federal share require advance approval by the Secretary.
9. United States Not Liable for Damage or Injury. The United States is not responsible or liable for
damage to property or injury to persons which may arise from, or be incident to, compliance
with this Grant Agreement.
10. System for Award Management (SAM) Registration and Unique Entity Identifier (UEI).
a. Requirement for System for Award Management (SAM): Unless the Sponsor is
exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the
currency of its information in the SAM until the Sponsor submits the final financial
report required under this Grant, or receives the final payment, whichever is later. This
requires that the Sponsor review and update the information at least annually after the
initial registration and more frequently if required by changes in information or another
award term. Additional information about registration procedures may be found at the
SAM website (currently at http://www.sam.gov).
b. Unique entity identifier (UEI) means a 12-character alpha-numeric value used to identify
a specific commercial, nonprofit or governmental entity. A UEI may be obtained from
SAM.gov at https://sam.gov/content/entity-registration.
11. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make
each payment request under this Agreement electronically via the Delphi eInvoicing System for
Department of Transportation (DOT) Financial Assistance Awardees.
12. Informal Letter Amendment of AIP Projects. If, during the life of the project, the FAA
determines that the maximum grant obligation of the United States exceeds the expected needs
of the Sponsor by $25,000 or five percent (5%), whichever is greater, the FAA can issue a letter
amendment to the Sponsor unilaterally reducing the maximum obligation.
The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an
overrun in the total actual eligible and allowable project costs to cover the amount of the
overrun provided it will not exceed the statutory limitations for grant amendments. The FAA’s
authority to increase the maximum obligation does not apply to the “planning” component of
Condition No. 1, Maximum Obligation.
The FAA can also issue an informal letter amendment that modifies the grant description to
correct administrative errors or to delete work items if the FAA finds it advantageous and in the
best interests of the United States.
An informal letter amendment has the same force and effect as a formal grant amendment.
13. Air and Water Quality. The Sponsor is required to comply with all applicable air and water
quality standards for all projects in this grant. If the Sponsor fails to comply with this
requirement, the FAA may suspend, cancel, or terminate this Grant Agreement.
14. Financial Reporting and Payment Requirements. The Sponsor will comply with all Federal
financial reporting requirements and payment requirements, including submittal of timely and
accurate reports.
15. Buy American. Unless otherwise approved in advance by the FAA, in accordance with 49 U.S.C.
§ 50101, the Sponsor will not acquire or permit any contractor or subcontractor to acquire any
steel or manufactured products produced outside the United States to be used for any project
AGENDA ITEM #6. d)
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for which funds are provided under this Grant. The Sponsor will include a provision
implementing Buy American in every contract and subcontract awarded under this Grant.
16. Build America, Buy America. The Sponsor must comply with the requirements under the Build
America, Buy America Act (Public Law 117-58).
17. Maximum Obligation Increase. In accordance with 49 U.S.C. § 47108(b)(3), as amended, the
maximum obligation of the United States, as stated in Condition No. 1, Maximum Obligation, of
this Grant Offer:
a. May not be increased for a planning project;
b. May be increased by not more than 15 percent for development projects if funds are
available;
c. May be increased by not more than the greater of the following for a land project, if
funds are available:
1. 15 percent; or
2. 25 percent of the total increase in allowable project costs attributable to
acquiring an interest in the land.
If the Sponsor requests an increase, any eligible increase in funding will be subject to the United
States Government share as provided in 49 U.S.C. § 47110, or other superseding legislation if
applicable, for the fiscal year appropriation with which the increase is funded. The FAA is not
responsible for the same Federal share provided herein for any amount increased over the
initial grant amount. The FAA may adjust the Federal share as applicable through an informal
letter of amendment.
18. Audits for Sponsors.
PUBLIC SPONSORS. The Sponsor must provide for a Single Audit or program-specific audit in
accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the
Federal Audit Clearinghouse on the Federal Audit Clearinghouse’s Internet Data Entry System at
http://harvester.census.gov/facweb/. Upon request of the FAA, the Sponsor shall provide one
copy of the completed audit to the FAA. Sponsors that expend less than $750,000 in Federal
awards and are exempt from Federal audit requirements must make records available for
review or audit by the appropriate Federal agency officials, State, and Government
Accountability Office. The FAA and other appropriate Federal agencies may request additional
information to meet all Federal audit requirements.
19. Suspension or Debarment. When entering into a “covered transaction” as defined by 2 CFR §
180.200, the Sponsor must:
a. Verify the non-Federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the
System for Award Management (SAM) to determine if the non-Federal entity is
excluded or disqualified; or
2. Collecting a certification statement from the non-Federal entity attesting they
are not excluded or disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting the individual or
firm are not excluded or disqualified from participating.
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b. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower-tier
transactions with their contractors and sub-contractors.
c. Immediately disclose in writing to the FAA whenever (1) the Sponsor learns they have
entered into a covered transaction with an ineligible entity or (2) the Public Sponsor
suspends or debars a contractor, person, or entity.
20. Ban on Texting While Driving.
a. In accordance with Executive Order 13513, Federal Leadership on Reducing Text
Messaging While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging
While Driving, December 30, 2009, the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by
distracted drivers including policies to ban text messaging while driving when
performing any work for, or on behalf of, the Federal government, including
work relating to a grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of
the business, such as:
i. Establishment of new rules and programs or re-evaluation of existing
programs to prohibit text messaging while driving; and
ii. Education, awareness, and other outreach to employees about the
safety risks associated with texting while driving.
b. The Sponsor must insert the substance of this clause on banning texting while driving in
all subgrants, contracts, and subcontracts funded with this Grant.
21. Trafficking in Persons.
a. Posting of contact information.
1. The Sponsor must post the contact information of the national human
trafficking hotline (including options to reach out to the hotline such as through
phone, text, or TTY) in all public airport restrooms.
b. Provisions applicable to a recipient that is a private entity.
1. You as the recipient, your employees, subrecipients under this Grant, and
subrecipients’ employees may not:
i. Engage in severe forms of trafficking in persons during the period of
time that the Grant and applicable conditions are in effect;
ii. Procure a commercial sex act during the period of time that the Grant
and applicable conditions are in effect; or
iii. Use forced labor in the performance of the Grant or any subgrants
under this Grant.
2. We as the Federal awarding agency, may unilaterally terminate this Grant,
without penalty, if you or a subrecipient that is a private entity –
i. Is determined to have violated a prohibition in paragraph (a) of this
Grant Condition; or
AGENDA ITEM #6. d)
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9
ii. Has an employee who is determined by the agency official authorized to
terminate the Grant to have violated a prohibition in paragraph (a) of
this Grant Condition through conduct that is either –
a) Associated with performance under this Grant; or
b) Imputed to you or the subrecipient using the standards and due
process for imputing the conduct of an individual to an organization that
are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on
Governmentwide Debarment and Suspension (Nonprocurement),” as
implemented by our agency at 2 CFR Part 1200.
c. Provision applicable to a recipient other than a private entity. We as the Federal
awarding agency may unilaterally terminate this Grant, without penalty, if a
subrecipient that is a private entity –
1. Is determined to have violated an applicable prohibition in paragraph (a) of this
Grant Condition; or
2. Has an employee who is determined by the agency official authorized to
terminate the Grant to have violated an applicable prohibition in paragraph (a)
of this Grant Condition through conduct that is either –
i. Associated with performance under this Grant; or
ii. Imputed to the subrecipient using the standards and due process for
imputing the conduct of an individual to an organization that are
provided in 2 CFR Part 180, “OMB Guidelines to Agencies on
Governmentwide Debarment and Suspension (Nonprocurement),” as
implemented by our agency at 2 CFR Part 1200.
d. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any
source alleging a violation of a prohibition in paragraph (a) of this Grant
Condition.
2. Our right to terminate unilaterally that is described in paragraph (a) or (b) of this
Grant Condition:
i. Implements section 106(g) of the Trafficking Victims Protection Act of
2000 (TVPA), as amended [22 U.S.C. § 7104(g)], and
ii. Is in addition to all other remedies for noncompliance that are available
to us under this Grant.
3. You must include the requirements of paragraph (a) of this Grant Condition in
any subgrant you make to a private entity.
e. Definitions. For purposes of this Grant Condition:
1. “Employee” means either:
i. An individual employed by you or a subrecipient who is engaged in the
performance of the project or program under this Grant; or
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ii. Another person engaged in the performance of the project or program
under this Grant and not compensated by you including, but not limited
to, a volunteer or individual whose services are contributed by a third
party as an in-kind contribution toward cost sharing or matching
requirements.
2. “Force labor” means labor obtained by any of the following methods: the
recruitment, harboring, transportation, provision, or obtaining of a person for
labor or services, through the use of force, fraud, or coercion for the purpose of
subjection to involuntary servitude, peonage, debt bondage, or slavery.
3. “Private entity”:
i. Means any entity other than a State, local government, Indian tribe, or
foreign public entity, as those terms are defined in 2 CFR § 175.25.
ii. Includes:
a) A nonprofit organization, including any nonprofit institute of higher
education, hospital, or tribal organization other than one included in the
definition of Indian tribe at 2 CFR § 175.25(b).
b) A for-profit organization.
4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion”
have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. §
7102).
22. Exhibit “A” Property Map. The Exhibit “A” Property Map dated June 1, 2022, is incorporated
herein by reference or is submitted with the project application and made part of this Grant
Agreement.
23. Employee Protection from Reprisal.
a. Prohibition of Reprisals
1. In accordance with 41 U.S.C. § 4712, an employee of a Sponsor, grantee, subgrantee,
contractor, or subcontractor may not be discharged, demoted, or otherwise
discriminated against as a reprisal for disclosing to a person or body described in
sub-paragraph (a)(2) below, information that the employee reasonably believes is
evidence of:
i. Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds;
iv. A substantial and specific danger to public health or safety; or
v. A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered. The persons and bodies to which a disclosure by an
employee is covered are as follows:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal employee responsible for contract or grant oversight or management
at the relevant agency;
AGENDA ITEM #6. d)
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11
v. A court or grand jury;
vi. A management official or other employee of the Sponsor, contractor, or
subcontractor who has the responsibility to investigate, discover, or address
misconduct; or
vii. An authorized official of the Department of Justice or other law enforcement
agency.
b. Investigation of Complaints.
1. Submission of Complaint. A person who believes that they have been subjected to a
reprisal prohibited by paragraph (a) of this Condition may submit a complaint
regarding the reprisal to the Office of Inspector General (OIG) for the U.S.
Department of Transportation.
2. Time Limitation for Submittal of a Complaint. A complaint may not be brought under
this subsection more than three years after the date on which the alleged reprisal
took place.
3. Required Actions of the Inspector General. Actions, limitations, and exceptions of the
Inspector General’s office are established under 41 U.S.C. § 4712(b).
c. Remedy and Enforcement Authority.
1. Assumption of Rights to Civil Remedy. Upon receipt of an explanation of a decision
not to conduct or continue an investigation by the OIG, the person submitting a
complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c)(2).
24. Prohibited Telecommunications and Video Surveillance Services and Equipment. The Sponsor
agrees to comply with mandatory standards and policies relating to use and procurement of
certain telecommunications and video surveillance services or equipment in compliance with
the National Defense Authorization Act [Public Law 115-232 § 889(f)(1)] and 2 CFR § 200.216.
25. Critical Infrastructure Security and Resilience. The Sponsor acknowledges that it has considered
and addressed physical and cybersecurity and resilience in their project planning, design, and
oversight, as determined by the DOT and the Department of Homeland Security (DHS). For
airports that do not have specific DOT or DHS cybersecurity requirements, the FAA encourages
the voluntary adoption of the cybersecurity requirements from the Transportation Security
Administration and Federal Security Director identified for security risk Category X airports.
SPECIAL CONDITIONS
26. Design Grant. This Grant Agreement is being issued in order to complete the design of the
project. The Sponsor understands and agrees that within 2 years after the design is completed
that the Sponsor will accept, subject to the availability of the amount of Federal funding
identified in the Airport Capital Improvement Plan (ACIP), a grant to complete the construction
of the project in order to provide a useful and useable unit of work. The Sponsor also
understands that if the FAA has provided Federal funding to complete the design for the project,
and the Sponsor has not completed the design within four (4) years from the execution of this
Grant Agreement, the FAA may suspend or terminate grants related to the design.
27. Buy American Executive Orders. The Sponsor agrees to abide by applicable Executive Orders in
effect at the time this Grant Agreement is executed, including Executive Order 14005, Ensuring
the Future Is Made in All of America by All of America’s Workers.
AGENDA ITEM #6. d)
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28. Grant Approval Based Upon Certification. The FAA and the Sponsor agree that the FAA
approval of this grant is based on the Sponsor’s certification to carry out the project in
accordance with policies, standards, and specifications approved by the FAA. The Sponsor
Certifications received from the Sponsor for the work included in this grant are hereby
incorporated into this grant agreement. The Sponsor understands that:
a. The Sponsor’s certification does not relieve the Sponsor of the requirement to obtain
prior FAA approval for modifications to any AIP standards or to notify the FAA of any
limitations to competition within the project;
b. The FAA’s acceptance of a Sponsor’s certification does not limit the FAA from reviewing
appropriate project documentation for the purpose of validating the certification
statements;
If the FAA determines that the Sponsor has not complied with their certification statements, the
FAA will review the associated project costs to determine whether such costs are allowable
under AIP.
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13
The Sponsor’s acceptance of this Offer and ratification and adoption of the Project Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided, and this Offer and Acceptance shall comprise a Grant Agreement, constituting the contractual
obligations and rights of the United States and the Sponsor with respect to the accomplishment of the
Project and compliance with the Grant Assurances, terms, and conditions as provided herein. Such Grant
Agreement shall become effective upon the Sponsor’s acceptance of this Offer.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.1
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
{{Sig_es_:signer1:signature:dimension(height=12mm, width=70mm}}
(Signature)
{{N_es_:signer1:fullname }}
Warren D. Ferrell
{{*Ttl_es_:signer1:title }}
Manager, Seattle Airports District Office
1 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
§ 1001 (False Statements) and could subject you to fines, imprisonment, or both.
Warren Ferrell
Manager, Seattle Airports District Office
AGENDA ITEM #6. d)
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Part II - Acceptance
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties,
covenants, and agreements contained in the Project Application and incorporated materials referred to
in the foregoing Offer and does hereby accept this Offer and by such acceptance agrees to comply with
all of the Grant Assurances, terms, and conditions in this Offer and in the Project Application.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.2
Dated {{DateTime_es_:signer2:calc(now()):format(date," mmmm d, yyyy")}}
City of Renton
(Name of Sponsor)
{{Sig_es_:signer2:signature:dimension(height=12mm, width=70mm}}
(Signature of Sponsor’s Authorized Official)
By: {{N_es_:signer2:fullname }}
(Typed Name of Sponsor’s Authorized Official)
Title: {{*Ttl_es_:signer2:title }}
(Title of Sponsor’s Authorized Official)
2 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
§ 1001 (False Statements) and could subject you to fines, imprisonment, or both.
AGENDA ITEM #6. d)
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CERTIFICATE OF SPONSOR’S ATTORNEY
I, {{N_es_:signer3: fullname}}, acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the
laws of the State of Washington. Further, I have examined the foregoing Grant Agreement and the
actions taken by said Sponsor and Sponsor’s official representative, who has been duly authorized to
execute this Grant Agreement, which is in all respects due and proper and in accordance with the laws
of the said State; and Title 49, United States Code (U.S.C.), Chapters 471 and 475; 49 U.S.C. §§ 40101 et
seq., and 48103; FAA Reauthorization Act of 2018 (Public Law Number 115-254); the Department of
Transportation Appropriations Act, 2021 (Public Law 116-260, Division L); the Consolidated
Appropriations Act, 2022 (Public Law 117-103); Consolidated Appropriations Act, 2023 (Public Law 117-
328); and the representations contained in the Project Application. In addition, for grants involving
projects to be carried out on property not owned by the Sponsor, there are no legal impediments that
will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement
constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.3
Dated at {{DateTime_es_:signer3:calc(now()):format(date," mmmm d, yyyy")}}
By: {{Sig_es_:signer3:signature:dimension(height=12mm, width=70mm}}
(Signature of Sponsor’s Attorney)
3 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C.
§ 1001 (False Statements) and could subject you to fines, imprisonment, or both.
AGENDA ITEM #6. d)
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Airport Sponsor Assurances 5/2022 Page 1 of 21
ASSURANCES
AIRPORT SPONSORS
A. General.
1. These assurances shall be complied with in the performance of grant
agreements for airport development, airport planning, and noise compatibility
program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project
application by sponsors requesting funds under the provisions of Title 49,
U.S.C., subtitle VII, as amended. As used herein, the term "public agency
sponsor" means a public agency with control of a public-use airport; the term
"private sponsor" means a private owner of a public-use airport; and the term
"sponsor" includes both public agency sponsors and private sponsors.
3. Upon acceptance of this grant offer by the sponsor, these assurances are
incorporated in and become part of this Grant Agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by
a Public Agency Sponsor.
The terms, conditions and assurances of this Grant Agreement shall remain in
full force and effect throughout the useful life of the facilities developed or
equipment acquired for an airport development or noise compatibility program
project, or throughout the useful life of the project items installed within a
facility under a noise compatibility program project, but in any event not to
exceed twenty (20) years from the date of acceptance of a grant offer of
Federal funds for the project. However, there shall be no limit on the duration
of the assurances regarding Exclusive Rights and Airport Revenue so long as the
airport is used as an airport. There shall be no limit on the duration of the
terms, conditions, and assurances with respect to real property acquired with
federal funds. Furthermore, the duration of the Civil Rights assurance shall be
specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor.
The preceding paragraph (1) also applies to a private sponsor except that the
useful life of project items installed within a facility or the useful life of the
facilities developed or equipment acquired under an airport development or
noise compatibility program project shall be no less than ten (10) years from
the date of acceptance of Federal aid for the project.
3. Airport Planning Undertaken by a Sponsor.
Unless otherwise specified in this Grant Agreement, only Assurances 1, 2, 3, 5,
6, 13, 18, 23, 25, 30, 32, 33, 34, and 37 in Section C apply to planning projects.
The terms, conditions, and assurances of this Grant Agreement shall remain in
full force and effect during the life of the project; there shall be no limit on the
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duration of the assurances regarding Exclusive Rights and Airport Revenue so
long as the airport is used as an airport.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements
It will comply with all applicable Federal laws, regulations, executive orders, policies,
guidelines, and requirements as they relate to the application, acceptance, and use of
Federal funds for this Grant including but not limited to the following:
FEDERAL LEGISLATION
a. 49, U.S.C., subtitle VII, as amended.
b. Davis-Bacon Act, as amended — 40 U.S.C. §§ 3141-3144, 3146, and 3147, et seq.1
c. Federal Fair Labor Standards Act - 29 U.S.C. § 201, et seq.
d. Hatch Act – 5 U.S.C. § 1501, et seq.2
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. §
4601, et seq.1, 2
f. National Historic Preservation Act of 1966 – Section 106 - 54 U.S.C. § 306108.1.1
g. Archeological and Historic Preservation Act of 1974 - 54 U.S.C. § 312501, et seq.1
h. Native Americans Grave Repatriation Act - 25 U.S.C. Section § 3001, et seq.
i. Clean Air Act, P.L. 90-148, as amended - 42 U.S.C. § 7401, et seq.
j. Coastal Zone Management Act, P.L. 92-583, as amended - 16 U.S.C. § 1451, et seq.
k. Flood Disaster Protection Act of 1973 – Section 102(a) - 42 U.S.C. § 4012a.1
l. 49 U.S.C. § 303, (formerly known as Section 4(f)).
m. Rehabilitation Act of 1973 - 29 U.S.C. § 794.
n. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin).
o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.) (prohibits
discrimination on the basis of disability).
p. Age Discrimination Act of 1975 - 42 U.S.C. § 6101, et seq.
q. American Indian Religious Freedom Act, P.L. 95-341, as amended.
r. Architectural Barriers Act of 1968, as amended - 42 U.S.C. § 4151, et seq.1
s. Powerplant and Industrial Fuel Use Act of 1978 – Section 403 - 42 U.S.C. § 8373.1
t. Contract Work Hours and Safety Standards Act - 40 U.S.C. § 3701, et seq.1
u. Copeland Anti-kickback Act - 18 U.S.C. § 874.1
v. National Environmental Policy Act of 1969 - 42 U.S.C. § 4321, et seq.1
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w. Wild and Scenic Rivers Act, P.L. 90-542, as amended – 16 U.S.C. § 1271, et seq.
x. Single Audit Act of 1984 - 31 U.S.C. § 7501, et seq.2
y. Drug-Free Workplace Act of 1988 - 41 U.S.C. §§ 8101 through 8105.
z. The Federal Funding Accountability and Transparency Act of 2006, as amended (P.L. 109-282, as
amended by section 6202 of P.L. 110-252).
aa. Civil Rights Restoration Act of 1987, P.L. 100-259.
bb. Build America, Buy America Act, P.L. 117-58, Title IX.
EXECUTIVE ORDERS
a. Executive Order 11246 – Equal Employment Opportunity1
b. Executive Order 11990 – Protection of Wetlands
c. Executive Order 11998 – Flood Plain Management
d. Executive Order 12372 – Intergovernmental Review of Federal Programs
e. Executive Order 12699 – Seismic Safety of Federal and Federally Assisted New Building
Construction1
f. Executive Order 12898 – Environmental Justice
g. Executive Order 13166 – Improving Access to Services for Persons with Limited English
Proficiency
h. Executive Order 13985 – Executive Order on Advancing Racial Equity and Support for
Underserved Communities Through the Federal Government
i. Executive Order 13988 – Preventing and Combating Discrimination on the Basis of Gender
Identity or Sexual Orientation
j. Executive Order 14005 – Ensuring the Future is Made in all of America by All of America’s
Workers
k. Executive Order 14008 – Tackling the Climate Crisis at Home and Abroad
FEDERAL REGULATIONS
a. 2 CFR Part 180 – OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement).
b. 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards.4, 5
c. 2 CFR Part 1200 – Nonprocurement Suspension and Debarment.
d. 14 CFR Part 13 – Investigative and Enforcement Procedures.
e. 14 CFR Part 16 – Rules of Practice For Federally-Assisted Airport Enforcement Proceedings.
f. 14 CFR Part 150 – Airport Noise Compatibility Planning.
g. 28 CFR Part 35 – Nondiscrimination on the Basis of Disability in State and Local Government
Services.
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h. 28 CFR § 50.3 – U.S. Department of Justice Guidelines for the Enforcement of Title VI of the Civil
Rights Act of 1964.
i. 29 CFR Part 1 – Procedures for Predetermination of Wage Rates.1
j. 29 CFR Part 3 – Contractors and Subcontractors on Public Building or Public Work Financed in
Whole or in Part by Loans or Grants from the United States.1
k. 29 CFR Part 5 – Labor Standards Provisions Applicable to Contracts Covering Federally Financed
and Assisted Construction (Also Labor Standards Provisions Applicable to Nonconstruction
Contracts Subject to the Contract Work Hours and Safety Standards Act).1
l. 41 CFR Part 60 – Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor (Federal and Federally-assisted contracting requirements).1
m. 49 CFR Part 20 – New Restrictions on Lobbying.
n. 49 CFR Part 21 – Nondiscrimination in Federally-Assisted Programs of the Department of
Transportation - Effectuation of Title VI of the Civil Rights Act of 1964.
o. 49 CFR Part 23 – Participation by Disadvantage Business Enterprise in Airport Concessions.
p. 49 CFR Part 24 – Uniform Relocation Assistance and Real Property Acquisition for Federal and
Federally-Assisted Programs.1 2
q. 49 CFR Part 26 – Participation by Disadvantaged Business Enterprises in Department of
Transportation Financial Assistance Programs.
r. 49 CFR Part 27 – Nondiscrimination on the Basis of Disability in Programs or Activities Receiving
Federal Financial Assistance.1
s. 49 CFR Part 28 – Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities Conducted by the Department of Transportation.
t. 49 CFR Part 30 – Denial of Public Works Contracts to Suppliers of Goods and Services of
Countries That Deny Procurement Market Access to U.S. Contractors.
u. 49 CFR Part 32 – Governmentwide Requirements for Drug-Free Workplace (Financial
Assistance).
v. 49 CFR Part 37 – Transportation Services for Individuals with Disabilities (ADA).
w. 49 CFR Part 38 – Americans with Disabilities Act (ADA) Accessibility Specifications for
Transportation Vehicles.
x. 49 CFR Part 41 – Seismic Safety.
FOOTNOTES TO ASSURANCE (C)(1)
1 These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
3 2 CFR Part 200 contains requirements for State and Local Governments receiving Federal
assistance. Any requirement levied upon State and Local Governments by this regulation shall
apply where applicable to private sponsors receiving Federal assistance under Title 49, United
States Code.
4 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for
determining the eligibility of specific types of expenses.
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5 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits.
SPECIFIC ASSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations or
circulars are incorporated by reference in this grant agreement.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this Grant, and to finance and carry out the
proposed project; that a resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's governing body
authorizing the filing of the application, including all understandings and
assurances contained therein, and directing and authorizing the person
identified as the official representative of the applicant to act in connection
with the application and to provide such additional information as may be
required.
b. Private Sponsor:
It has legal authority to apply for this Grant and to finance and carry out the
proposed project and comply with all terms, conditions, and assurances of this
Grant Agreement. It shall designate an official representative and shall in
writing direct and authorize that person to file this application, including all
understandings and assurances contained therein; to act in connection with
this application; and to provide such additional information as may be
required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to be paid
by the United States. It has sufficient funds available to assure operation and maintenance
of items funded under this Grant Agreement which it will own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to
the Secretary, to the landing area of the airport or site thereof, or will give
assurance satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property of
the sponsor, it holds good title satisfactory to the Secretary to that portion of
the property upon which Federal funds will be expended or will give assurance
to the Secretary that good title will be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of
the rights and powers necessary to perform any or all of the terms, conditions,
and assurances in this Grant Agreement without the written approval of the
Secretary, and will act promptly to acquire, extinguish or modify any
outstanding rights or claims of right of others which would interfere with such
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performance by the sponsor. This shall be done in a manner acceptable to the
Secretary.
b. Subject to the FAA Act of 2018, Public Law 115-254, Section 163, it will not sell,
lease, encumber, or otherwise transfer or dispose of any part of its title or
other interests in the property shown on Exhibit A to this application or, for a
noise compatibility program project, that portion of the property upon which
Federal funds have been expended, for the duration of the terms, conditions,
and assurances in this Grant Agreement without approval by the Secretary. If
the transferee is found by the Secretary to be eligible under Title 49, United
States Code, to assume the obligations of this Grant Agreement and to have
the power, authority, and financial resources to carry out all such obligations,
the sponsor shall insert in the contract or document transferring or disposing of
the sponsor's interest, and make binding upon the transferee all of the terms,
conditions, and assurances contained in this Grant Agreement.
c. For all noise compatibility program projects which are to be carried out by
another unit of local government or are on property owned by a unit of local
government other than the sponsor, it will enter into an agreement with that
government. Except as otherwise specified by the Secretary, that agreement
shall obligate that government to the same terms, conditions, and assurances
that would be applicable to it if it applied directly to the FAA for a grant to
undertake the noise compatibility program project. That agreement and
changes thereto must be satisfactory to the Secretary. It will take steps to
enforce this agreement against the local government if there is substantial
non-compliance with the terms of the agreement.
d. For noise compatibility program projects to be carried out on privately owned
property, it will enter into an agreement with the owner of that property which
includes provisions specified by the Secretary. It will take steps to enforce this
agreement against the property owner whenever there is substantial non-
compliance with the terms of the agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the
Secretary to ensure that the airport will continue to function as a public-use
airport in accordance with these assurances for the duration of these
assurances.
f. If an arrangement is made for management and operation of the airport by any
agency or person other than the sponsor or an employee of the sponsor, the
sponsor will reserve sufficient rights and authority to ensure that the airport
will be operated and maintained in accordance with Title 49, United States
Code, the regulations and the terms, conditions and assurances in this Grant
Agreement and shall ensure that such arrangement also requires compliance
therewith.
g. Sponsors of commercial service airports will not permit or enter into any
arrangement that results in permission for the owner or tenant of a property
used as a residence, or zoned for residential use, to taxi an aircraft between
that property and any location on airport. Sponsors of general aviation airports
entering into any arrangement that results in permission for the owner of
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residential real property adjacent to or near the airport must comply with the
requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.
6. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of this
application) of public agencies that are authorized by the State in which the project is
located to plan for the development of the area surrounding the airport.
7. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where the project
may be located.
8. Consultation with Users.
In making a decision to undertake any airport development project under Title 49, United
States Code, it has undertaken reasonable consultations with affected parties using the
airport at which project is proposed.
9. Public Hearings.
In projects involving the location of an airport, an airport runway, or a major runway
extension, it has afforded the opportunity for public hearings for the purpose of considering
the economic, social, and environmental effects of the airport or runway location and its
consistency with goals and objectives of such planning as has been carried out by the
community and it shall, when requested by the Secretary, submit a copy of the transcript of
such hearings to the Secretary. Further, for such projects, it has on its management board
either voting representation from the communities where the project is located or has
advised the communities that they have the right to petition the Secretary concerning a
proposed project.
10. Metropolitan Planning Organization.
In projects involving the location of an airport, an airport runway, or a major runway
extension at a medium or large hub airport, the sponsor has made available to and has
provided upon request to the metropolitan planning organization in the area in which the
airport is located, if any, a copy of the proposed amendment to the airport layout plan to
depict the project and a copy of any airport master plan in which the project is described or
depicted.
11. Pavement Preventive Maintenance-Management.
With respect to a project approved after January 1, 1995, for the replacement or
reconstruction of pavement at the airport, it assures or certifies that it has implemented an
effective airport pavement maintenance-management program and it assures that it will
use such program for the useful life of any pavement constructed, reconstructed or
repaired with Federal financial assistance at the airport. It will provide such reports on
pavement condition and pavement management programs as the Secretary determines
may be useful.
12. Terminal Development Prerequisites.
For projects which include terminal development at a public use airport, as defined in Title
49, it has, on the date of submittal of the project grant application, all the safety equipment
required for certification of such airport under 49 U.S.C. § 44706, and all the security
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equipment required by rule or regulation, and has provided for access to the passenger
enplaning and deplaning area of such airport to passengers enplaning and deplaning from
aircraft other than air carrier aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount
and disposition by the recipient of the proceeds of this Grant, the total cost of
the project in connection with which this Grant is given or used, and the
amount or nature of that portion of the cost of the project supplied by other
sources, and such other financial records pertinent to the project. The accounts
and records shall be kept in accordance with an accounting system that will
facilitate an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the
United States, or any of their duly authorized representatives, for the purpose
of audit and examination, any books, documents, papers, and records of the
recipient that are pertinent to this Grant. The Secretary may require that an
appropriate audit be conducted by a recipient. In any case in which an
independent audit is made of the accounts of a sponsor relating to the
disposition of the proceeds of a Grant or relating to the project in connection
with which this Grant was given or used, it shall file a certified copy of such
audit with the Comptroller General of the United States not later than six (6)
months following the close of the fiscal year for which the audit was made.
14. Minimum Wage Rates.
It shall include, in all contracts in excess of $2,000 for work on any projects funded under
this Grant Agreement which involve labor, provisions establishing minimum rates of wages,
to be predetermined by the Secretary of Labor under 40 U.S.C. §§ 3141-3144, 3146, and
3147, Public Building, Property, and Works), which contractors shall pay to skilled and
unskilled labor, and such minimum rates shall be stated in the invitation for bids and shall
be included in proposals or bids for the work.
15. Veteran's Preference.
It shall include in all contracts for work on any project funded under this Grant Agreement
which involve labor, such provisions as are necessary to insure that, in the employment of
labor (except in executive, administrative, and supervisory positions), preference shall be
given to Vietnam era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans,
disabled veterans, and small business concerns owned and controlled by disabled veterans
as defined in 49 U.S.C. § 47112. However, this preference shall apply only where the
individuals are available and qualified to perform the work to which the employment
relates.
16. Conformity to Plans and Specifications.
It will execute the project subject to plans, specifications, and schedules approved by the
Secretary. Such plans, specifications, and schedules shall be submitted to the Secretary
prior to commencement of site preparation, construction, or other performance under this
Grant Agreement, and, upon approval of the Secretary, shall be incorporated into this Grant
Agreement. Any modification to the approved plans, specifications, and schedules shall also
be subject to approval of the Secretary, and incorporated into this Grant Agreement.
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17. Construction Inspection and Approval.
It will provide and maintain competent technical supervision at the construction site
throughout the project to assure that the work conforms to the plans, specifications, and
schedules approved by the Secretary for the project. It shall subject the construction work
on any project contained in an approved project application to inspection and approval by
the Secretary and such work shall be in accordance with regulations and procedures
prescribed by the Secretary. Such regulations and procedures shall require such cost and
progress reporting by the sponsor or sponsors of such project as the Secretary shall deem
necessary.
18. Planning Projects.
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative
contained in the project application or with the modifications similarly
approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to
the planning project and planning work activities.
c. It will include in all published material prepared in connection with the
planning project a notice that the material was prepared under a grant
provided by the United States.
d. It will make such material available for examination by the public, and agrees
that no material prepared with funds under this project shall be subject to
copyright in the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute,
and otherwise use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of
specific consultants and their subcontractors to do all or any part of this project
as well as the right to disapprove the proposed scope and cost of professional
services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's
employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or
the Secretary's approval of any planning material developed as part of this
grant does not constitute or imply any assurance or commitment on the part of
the Secretary to approve any pending or future application for a Federal airport
grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users
of the airport, other than facilities owned or controlled by the United States,
shall be operated at all times in a safe and serviceable condition and in
accordance with the minimum standards as may be required or prescribed by
applicable Federal, State and local agencies for maintenance and operation. It
will not cause or permit any activity or action thereon which would interfere
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with its use for airport purposes. It will suitably operate and maintain the
airport and all facilities thereon or connected therewith, with due regard to
climatic and flood conditions. Any proposal to temporarily close the airport for
non-aeronautical purposes must first be approved by the Secretary. In
furtherance of this assurance, the sponsor will have in effect arrangements for:
1. Operating the airport's aeronautical facilities whenever required;
2. Promptly marking and lighting hazards resulting from airport
conditions, including temporary conditions; and
3. Promptly notifying pilots of any condition affecting aeronautical
use of the airport. Nothing contained herein shall be construed to
require that the airport be operated for aeronautical use during
temporary periods when snow, flood, or other climatic conditions
interfere with such operation and maintenance. Further, nothing
herein shall be construed as requiring the maintenance, repair,
restoration, or replacement of any structure or facility which is
substantially damaged or destroyed due to an act of God or other
condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it
owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to protect
instrument and visual operations to the airport (including established minimum flight
altitudes) will be adequately cleared and protected by removing, lowering, relocating,
marking, or lighting or otherwise mitigating existing airport hazards and by preventing the
establishment or creation of future airport hazards.
21. Compatible Land Use.
It will take appropriate action, to the extent reasonable, including the adoption of zoning
laws, to restrict the use of land adjacent to or in the immediate vicinity of the airport to
activities and purposes compatible with normal airport operations, including landing and
takeoff of aircraft. In addition, if the project is for noise compatibility program
implementation, it will not cause or permit any change in land use, within its jurisdiction,
that will reduce its compatibility, with respect to the airport, of the noise compatibility
program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable
terms and without unjust discrimination to all types, kinds and classes of
aeronautical activities, including commercial aeronautical activities offering
services to the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or
privilege at the airport is granted to any person, firm, or corporation to conduct
or to engage in any aeronautical activity for furnishing services to the public at
the airport, the sponsor will insert and enforce provisions requiring the
contractor to:
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1. Furnish said services on a reasonable, and not unjustly discriminatory,
basis to all users thereof, and
2. Charge reasonable, and not unjustly discriminatory, prices for each unit or
service, provided that the contractor may be allowed to make reasonable
and nondiscriminatory discounts, rebates, or other similar types of price
reductions to volume purchasers.
c. Each fixed-based operator at the airport shall be subject to the same rates,
fees, rentals, and other charges as are uniformly applicable to all other fixed-
based operators making the same or similar uses of such airport and utilizing
the same or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to use
any fixed-based operator that is authorized or permitted by the airport to serve
any air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non-tenant, or
subtenant of another air carrier tenant) shall be subject to such
nondiscriminatory and substantially comparable rules, regulations, conditions,
rates, fees, rentals, and other charges with respect to facilities directly and
substantially related to providing air transportation as are applicable to all such
air carriers which make similar use of such airport and utilize similar facilities,
subject to reasonable classifications such as tenants or non-tenants and
signatory carriers and non-signatory carriers. Classification or status as tenant
or signatory shall not be unreasonably withheld by any airport provided an air
carrier assumes obligations substantially similar to those already imposed on
air carriers in such classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any
person, firm, or corporation operating aircraft on the airport from performing
any services on its own aircraft with its own employees (including, but not
limited to maintenance, repair, and fueling) that it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges
referred to in this assurance, the services involved will be provided on the
same conditions as would apply to the furnishing of such services by
commercial aeronautical service providers authorized by the sponsor under
these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory,
conditions to be met by all users of the airport as may be necessary for the safe
and efficient operation of the airport.
i. The sponsor may prohibit or limit any given type, kind or class of aeronautical
use of the airport if such action is necessary for the safe operation of the
airport or necessary to serve the civil aviation needs of the public.
23. Exclusive Rights.
It will permit no exclusive right for the use of the airport by any person providing, or
intending to provide, aeronautical services to the public. For purposes of this paragraph, the
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providing of the services at an airport by a single fixed-based operator shall not be
construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one
fixed-based operator to provide such services, and
b. If allowing more than one fixed-based operator to provide such services would
require the reduction of space leased pursuant to an existing agreement
between such single fixed-based operator and such airport. It further agrees
that it will not, either directly or indirectly, grant or permit any person, firm, or
corporation, the exclusive right at the airport to conduct any aeronautical
activities, including, but not limited to charter flights, pilot training, aircraft
rental and sightseeing, aerial photography, crop dusting, aerial advertising and
surveying, air carrier operations, aircraft sales and services, sale of aviation
petroleum products whether or not conducted in conjunction with other
aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts,
and any other activities which because of their direct relationship to the
operation of aircraft can be regarded as an aeronautical activity, and that it will
terminate any exclusive right to conduct an aeronautical activity now existing
at such an airport before the grant of any assistance under Title 49, United
States Code.
24. Fee and Rental Structure.
It will maintain a fee and rental structure for the facilities and services at the airport which
will make the airport as self-sustaining as possible under the circumstances existing at the
particular airport, taking into account such factors as the volume of traffic and economy of
collection. No part of the Federal share of an airport development, airport planning or noise
compatibility project for which a Grant is made under Title 49, United States Code, the
Airport and Airway Improvement Act of 1982, the Federal Airport Act or the Airport and
Airway Development Act of 1970 shall be included in the rate basis in establishing fees,
rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel
established after December 30, 1987, will be expended by it for the capital or
operating costs of the airport; the local airport system; or other local facilities
which are owned or operated by the owner or operator of the airport and
which are directly and substantially related to the actual air transportation of
passengers or property; or for noise mitigation purposes on or off the airport.
The following exceptions apply to this paragraph:
1. If covenants or assurances in debt obligations issued before
September 3, 1982, by the owner or operator of the airport, or
provisions enacted before September 3, 1982, in governing
statutes controlling the owner or operator's financing, provide for
the use of the revenues from any of the airport owner or
operator's facilities, including the airport, to support not only the
airport but also the airport owner or operator's general debt
obligations or other facilities, then this limitation on the use of all
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revenues generated by the airport (and, in the case of a public
airport, local taxes on aviation fuel) shall not apply.
2. If the Secretary approves the sale of a privately owned airport to a
public sponsor and provides funding for any portion of the public
sponsor’s acquisition of land, this limitation on the use of all
revenues generated by the sale shall not apply to certain proceeds
from the sale. This is conditioned on repayment to the Secretary
by the private owner of an amount equal to the remaining
unamortized portion (amortized over a 20-year period) of any
airport improvement grant made to the private owner for any
purpose other than land acquisition on or after October 1, 1996,
plus an amount equal to the federal share of the current fair
market value of any land acquired with an airport improvement
grant made to that airport on or after October 1, 1996.
3. Certain revenue derived from or generated by mineral extraction,
production, lease, or other means at a general aviation airport (as
defined at 49 U.S.C. § 47102), if the FAA determines the airport
sponsor meets the requirements set forth in Section 813 of Public
Law 112-95
b. As part of the annual audit required under the Single Audit Act of 1984, the
sponsor will direct that the audit will review, and the resulting audit report will
provide an opinion concerning, the use of airport revenue and taxes in
paragraph (a), and indicating whether funds paid or transferred to the owner
or operator are paid or transferred in a manner consistent with Title 49, United
States Code and any other applicable provision of law, including any regulation
promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this
assurance in accordance with the provisions of 49 U.S.C. § 47107.
26. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports
as the Secretary may reasonably request and make such reports available to
the public; make available to the public at reasonable times and places a report
of the airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and
documents affecting the airport, including deeds, leases, operation and use
agreements, regulations and other instruments, available for inspection by any
duly authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating
to the project and continued compliance with the terms, conditions, and
assurances of this Grant Agreement including deeds, leases, agreements,
regulations, and other instruments, available for inspection by any duly
authorized agent of the Secretary upon reasonable request; and
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d. in a format and time prescribed by the Secretary, provide to the Secretary and
make available to the public following each of its fiscal years, an annual report
listing in detail:
1. all amounts paid by the airport to any other unit of government
and the purposes for which each such payment was made; and
2. all services and property provided by the airport to other units of
government and the amount of compensation received for
provision of each such service and property.
27. Use by Government Aircraft.
It will make available all of the facilities of the airport developed with Federal financial
assistance and all those usable for landing and takeoff of aircraft to the United States for
use by Government aircraft in common with other aircraft at all times without charge,
except, if the use by Government aircraft is substantial, charge may be made for a
reasonable share, proportional to such use, for the cost of operating and maintaining the
facilities used. Unless otherwise determined by the Secretary, or otherwise agreed to by the
sponsor and the using agency, substantial use of an airport by Government aircraft will be
considered to exist when operations of such aircraft are in excess of those which, in the
opinion of the Secretary, would unduly interfere with use of the landing areas by other
authorized aircraft, or during any calendar month that:
a. Five (5) or more Government aircraft are regularly based at the airport or on
land adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of
Government aircraft is 300 or more, or the gross accumulative weight of
Government aircraft using the airport (the total movement of Government
aircraft multiplied by gross weights of such aircraft) is in excess of five million
pounds.
28. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any air
traffic control or air navigation activities, or weather-reporting and communication
activities related to air traffic control, any areas of land or water, or estate therein as the
Secretary considers necessary or desirable for construction, operation, and maintenance at
Federal expense of space or facilities for such purposes. Such areas or any portion thereof
will be made available as provided herein within four months after receipt of a written
request from the Secretary.
29. Airport Layout Plan.
a. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section
163, it will keep up to date at all times an airport layout plan of the airport
showing:
1. boundaries of the airport and all proposed additions thereto,
together with the boundaries of all offsite areas owned or
controlled by the sponsor for airport purposes and proposed
additions thereto;
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2. the location and nature of all existing and proposed airport
facilities and structures (such as runways, taxiways, aprons,
terminal buildings, hangars and roads), including all proposed
extensions and reductions of existing airport facilities;
3. the location of all existing and proposed non-aviation areas and of
all existing improvements thereon; and
4. all proposed and existing access points used to taxi aircraft across
the airport’s property boundary.
Such airport layout plans and each amendment, revision, or modification
thereof, shall be subject to the approval of the Secretary which approval shall
be evidenced by the signature of a duly authorized representative of the
Secretary on the face of the airport layout plan. The sponsor will not make or
permit any changes or alterations in the airport or any of its facilities which are
not in conformity with the airport layout plan as approved by the Secretary and
which might, in the opinion of the Secretary, adversely affect the safety, utility
or efficiency of the airport.
b. Subject to the FAA Reauthorization Act of 2018, Public Law 115-254, Section
163, if a change or alteration in the airport or the facilities is made which the
Secretary determines adversely affects the safety, utility, or efficiency of any
federally owned, leased, or funded property on or off the airport and which is
not in conformity with the airport layout plan as approved by the Secretary, the
owner or operator will, if requested, by the Secretary:
1. eliminate such adverse effect in a manner approved by the
Secretary; or
2. bear all costs of relocating such property (or replacement thereof)
to a site acceptable to the Secretary and all costs of restoring such
property (or replacement thereof) to the level of safety, utility,
efficiency, and cost of operation existing before the unapproved
change in the airport or its facilities except in the case of a
relocation or replacement of an existing airport facility due to a
change in the Secretary’s design standards beyond the control of
the airport sponsor.
30. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States
shall, on the grounds of race, color, and national origin (including limited English
proficiency) in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4); creed and sex (including sexual orientation and
gender identity) per 49 U.S.C. § 47123 and related requirements; age per the Age
Discrimination Act of 1975 and related requirements; or disability per the Americans with
Disabilities Act of 1990 and related requirements, be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination in any program and
activity conducted with, or benefiting from, funds received from this Grant.
AGENDA ITEM #6. d)
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Airport Sponsor Assurances 5/2022 Page 16 of 21
a. Using the definitions of activity, facility, and program as found and defined in
49 CFR §§ 21.23(b) and 21.23(e), the sponsor will facilitate all programs,
operate all facilities, or conduct all programs in compliance with all non-
discrimination requirements imposed by or pursuant to these assurances.
b. Applicability
1. Programs and Activities. If the sponsor has received a grant (or
other federal assistance) for any of the sponsor’s program or
activities, these requirements extend to all of the sponsor’s
programs and activities.
2. Facilities. Where it receives a grant or other federal financial
assistance to construct, expand, renovate, remodel, alter, or
acquire a facility, or part of a facility, the assurance extends to the
entire facility and facilities operated in connection therewith.
3. Real Property. Where the sponsor receives a grant or other
Federal financial assistance in the form of, or for the acquisition of
real property or an interest in real property, the assurance will
extend to rights to space on, over, or under such property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during
which Federal financial assistance is extended to the program, except where
the Federal financial assistance is to provide, or is in the form of, personal
property, or real property, or interest therein, or structures or improvements
thereon, in which case the assurance obligates the sponsor, or any transferee
for the longer of the following periods:
1. So long as the airport is used as an airport, or for another purpose
involving the provision of similar services or benefits; or
2. So long as the sponsor retains ownership or possession of the
property.
d. Required Solicitation Language. It will include the following notification in all
solicitations for bids, Requests For Proposals for work, or material under this
Grant Agreement and in all proposals for agreements, including airport
concessions, regardless of funding source:
“The (City of Renton), in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders or offerors that it will affirmatively
ensure that for any contract entered into pursuant to this advertisement,
[select businesses, or disadvantaged business enterprises or airport concession
disadvantaged business enterprises] will be afforded full and fair opportunity
to submit bids in response to this invitation and no businesses will be
discriminated against on the grounds of race, color, national origin (including
limited English proficiency), creed, sex (including sexual orientation and gender
identity), age, or disability in consideration for an award.”
e. Required Contract Provisions.
AGENDA ITEM #6. d)
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Airport Sponsor Assurances 5/2022 Page 17 of 21
1. It will insert the non-discrimination contract clauses requiring
compliance with the acts and regulations relative to non-
discrimination in Federally-assisted programs of the Department of
Transportation (DOT), and incorporating the acts and regulations
into the contracts by reference in every contract or agreement
subject to the non-discrimination in Federally-assisted programs of
the DOT acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities
in every contract that is subject to the non-discrimination acts and
regulations.
3. It will insert non-discrimination contract clauses as a covenant
running with the land, in any deed from the United States effecting
or recording a transfer of real property, structures, use, or
improvements thereon or interest therein to a sponsor.
4. It will insert non-discrimination contract clauses prohibiting
discrimination on the basis of race, color, national origin (including
limited English proficiency), creed, sex (including sexual
orientation and gender identity), age, or disability as a covenant
running with the land, in any future deeds, leases, license, permits,
or similar instruments entered into by the sponsor with other
parties:
a. For the subsequent transfer of real property acquired
or improved under the applicable activity, project, or
program; and
b. For the construction or use of, or access to, space on,
over, or under real property acquired or improved
under the applicable activity, project, or program.
f. It will provide for such methods of administration for the program as are found
by the Secretary to give reasonable guarantee that it, other recipients, sub-
recipients, sub-grantees, contractors, subcontractors, consultants, transferees,
successors in interest, and other participants of Federal financial assistance
under such program will comply with all requirements imposed or pursuant to
the acts, the regulations, and this assurance.
g. It agrees that the United States has a right to seek judicial enforcement with
regard to any matter arising under the acts, the regulations, and this assurance.
31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes,
including land serving as a noise buffer, it will dispose of the land, when the
land is no longer needed for such purposes, at fair market value, at the earliest
practicable time. That portion of the proceeds of such disposition which is
proportionate to the United States' share of acquisition of such land will be, at
the discretion of the Secretary, (1) reinvested in another project at the airport,
or (2) transferred to another eligible airport as prescribed by the Secretary. The
Secretary shall give preference to the following, in descending order:
AGENDA ITEM #6. d)
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Airport Sponsor Assurances 5/2022 Page 18 of 21
1. Reinvestment in an approved noise compatibility project;
2. Reinvestment in an approved project that is eligible for grant
funding under 49 U.S.C. § 47117(e);
3. Reinvestment in an approved airport development project that is
eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or
47117
4. Transfer to an eligible sponsor of another public airport to be
reinvested in an approved noise compatibility project at that
airport; or
5. Payment to the Secretary for deposit in the Airport and Airway
Trust Fund.
If land acquired under a grant for noise compatibility purposes is leased at fair
market value and consistent with noise buffering purposes, the lease will not
be considered a disposal of the land. Revenues derived from such a lease may
be used for an approved airport development project that would otherwise be
eligible for grant funding or any permitted use of airport revenue.
b. For land purchased under a grant for airport development purposes (other
than noise compatibility), it will, when the land is no longer needed for airport
purposes, dispose of such land at fair market value or make available to the
Secretary an amount equal to the United States' proportionate share of the fair
market value of the land. That portion of the proceeds of such disposition
which is proportionate to the United States' share of the cost of acquisition of
such land will, upon application to the Secretary, be reinvested or transferred
to another eligible airport as prescribed by the Secretary. The Secretary shall
give preference to the following, in descending order:
1. Reinvestment in an approved noise compatibility project;
2. Reinvestment in an approved project that is eligible for grant
funding under 49 U.S.C. § 47117(e);
3. Reinvestment in an approved airport development project that is
eligible for grant funding under 49 U.S.C. §§ 47114, 47115, or
47117
4. Transfer to an eligible sponsor of another public airport to be
reinvested in an approved noise compatibility project at that
airport; or
5. Payment to the Secretary for deposit in the Airport and Airway
Trust Fund.
c. Land shall be considered to be needed for airport purposes under this
assurance if (1) it may be needed for aeronautical purposes (including runway
protection zones) or serve as noise buffer land, and (2) the revenue from
interim uses of such land contributes to the financial self-sufficiency of the
airport. Further, land purchased with a grant received by an airport operator or
owner before December 31, 1987, will be considered to be needed for airport
AGENDA ITEM #6. d)
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Airport Sponsor Assurances 5/2022 Page 19 of 21
purposes if the Secretary or Federal agency making such grant before
December 31, 1987, was notified by the operator or owner of the uses of such
land, did not object to such use, and the land continues to be used for that
purpose, such use having commenced no later than December 15, 1989.
d. Disposition of such land under (a), (b), or (c) will be subject to the retention or
reservation of any interest or right therein necessary to ensure that such land
will only be used for purposes which are compatible with noise levels
associated with operation of the airport.
32. Engineering and Design Services.
If any phase of such project has received Federal funds under Chapter 471 subchapter 1 of
Title 49 U.S.C., it will award each contract, or sub-contract for program management,
construction management, planning studies, feasibility studies, architectural services,
preliminary engineering, design, engineering, surveying, mapping or related services in the
same manner as a contract for architectural and engineering services is negotiated under
Chapter 11 of Title 40 U.S.C., or an equivalent qualifications-based requirement prescribed
for or by the sponsor of the airport.
33. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any project which uses
any product or service of a foreign country during the period in which such foreign country
is listed by the United States Trade Representative as denying fair and equitable market
opportunities for products and suppliers of the United States in procurement and
construction.
34. Policies, Standards, and Specifications.
It will carry out any project funded under an Airport Improvement Program Grant in
accordance with policies, standards, and specifications approved by the Secretary including,
but not limited to, current FAA Advisory Circulars
(https://www.faa.gov/airports/aip/media/aip-pfc-checklist.pdf) for AIP projects as of June
1, 2023.
35. Relocation and Real Property Acquisition.
a. It will be guided in acquiring real property, to the greatest extent practicable
under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24
and will pay or reimburse property owners for necessary expenses as specified
in Subpart B.
b. It will provide a relocation assistance program offering the services described in
Subpart C of 49 CFR Part 24 and fair and reasonable relocation payments and
assistance to displaced persons as required in Subpart D and E of 49 CFR Part
24.
c. It will make available within a reasonable period of time prior to displacement,
comparable replacement dwellings to displaced persons in accordance with
Subpart E of 49 CFR Part 24.
AGENDA ITEM #6. d)
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36. Access By Intercity Buses.
The airport owner or operator will permit, to the maximum extent practicable, intercity
buses or other modes of transportation to have access to the airport; however, it has no
obligation to fund special facilities for intercity buses or for other modes of transportation.
37. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race, color, national origin, or sex, in the
award and performance of any DOT-assisted contract covered by 49 CFR Part 26, or in the
award and performance of any concession activity contract covered by 49 CFR Part 23. In
addition, the sponsor shall not discriminate on the basis of race, color, national origin or sex
in the administration of its Disadvantaged Business Enterprise (DBE) and Airport
Concessions Disadvantaged Business Enterprise (ACDBE) programs or the requirements of
49 CFR Parts 23 and 26. The sponsor shall take all necessary and reasonable steps under 49
CFR Parts 23 and 26 to ensure nondiscrimination in the award and administration of DOT-
assisted contracts, and/or concession contracts. The sponsor’s DBE and ACDBE programs, as
required by 49 CFR Parts 26 and 23, and as approved by DOT, are incorporated by reference
in this agreement. Implementation of these programs is a legal obligation and failure to
carry out its terms shall be treated as a violation of this agreement. Upon notification to the
sponsor of its failure to carry out its approved program, the Department may impose
sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the
matter for enforcement under 18 U.S.C. § 1001 and/or the Program Fraud Civil Remedies
Act of 1986 (31 U.S.C. §§ 3801-3809, 3812).
38. Hangar Construction.
If the airport owner or operator and a person who owns an aircraft agree that a hangar is to
be constructed at the airport for the aircraft at the aircraft owner’s expense, the airport
owner or operator will grant to the aircraft owner for the hangar a long term lease that is
subject to such terms and conditions on the hangar as the airport owner or operator may
impose.
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in
49 U.S.C. § 47102) has been unable to accommodate one or more requests by
an air carrier for access to gates or other facilities at that airport in order to
allow the air carrier to provide service to the airport or to expand service at the
airport, the airport owner or operator shall transmit a report to the Secretary
that:
1. Describes the requests;
2. Provides an explanation as to why the requests could not be
accommodated; and
3. Provides a time frame within which, if any, the airport will be able
to accommodate the requests.
b. Such report shall be due on either February 1 or August 1 of each year if the
airport has been unable to accommodate the request(s) in the six month
period prior to the applicable due date.
AGENDA ITEM #6. d)
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AGENDA ITEM #6. d)
AB - 3374
City Council Regular Meeting - 26 Jun 2023
SUBJECT/TITLE: LAG-21-005 Amendment 3 - New Playground Area
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Facilities Division
STAFF CONTACT: Jeff Minisci, Facilities Director
EXT.: 6643
FISCAL IMPACT SUMMARY:
This amendment does not have a fiscal impact to the city. All improvements will be funded by the Tenant.
The amendment does also swap some responsibilities for maintenace between the parties but does not
increase the cost to the city.
SUMMARY OF ACTION:
City authorizes Day 1 Academies, dba Bezos Academy to construct an age -appropriate playground in the
outdoor portion of the premises along with associated improvements to fence and play surface.
Tenant has license by MOU with the Renton School District t o use the Meadow Crest playground. However, in
the MOU, Tenant’s access times to Meadow Crest may be unilaterally changed by the City or RSD. The parties
wish to ensure that Tenant has access to provide appropriate recreation space for its students to ma intain
licensure and delivery the tuition-free education and services, and to improve the experience of tenant’s
students, even where schedule changes pursuant to the MOU limit access.
By authorizing this amendment, tenant agrees to construct an age-appropriate playground and perform
associated improvements such as installation of a fence and appropriate play surface to ensure accreditation
with the state.
EXHIBITS:
A. LAG-21-005 Amendment 3
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute amendment 3 with Day 1 Academies, dba Bezos Academy.
AGENDA ITEM #6. e)
Third Amendment to Lease Agreement LAG-21-005
This Third Amendment to the Lease Agreement (“Amendment”) is entered into ____________,
20___ (“Effective Date of Amendment”) between Day 1 Academies, dba Bezos Academy, a Delaware
nonprofit nonstock corporation (“Tenant”), and the City of Renton, a municipal government entity
(“Landlord”) (collectively, “Parties”).
RECITALS
1. The Parties entered Lease LAG-21-005 effective June 15, 2021 and subsequently amended the
Lease with two amendments dated August 13, 2021 and June 16, 2022 (collectively the
“Lease”). Capitalized terms used, but not defined, in this Amendment have the meanings set
forth in the Lease.
2. Tenant is a nonprofit organization that provides Tuition-Free Education and Services (as
defined in the Lease) to children around three (3) to five (5) years of age. Tenant provides the
Tuition-Free Education and Services to children who otherwise cannot receive a preschool
education because their families cannot afford it.
3. Tenant requires age-appropriate recreation space for use of its students. Landlord and the
Renton School District jointly operate the Meadow Crest Playground facilities adjacent to the
Premises pursuant to an interlocal agreement. Landlord and the Renton School District have
separately agreed, prior to or concurrently with this Amendment, to grant Tenant a license to
use Meadow Crest Playground, pursuant to a Memorandum of Understanding (the “MOU”).
However, in the MOU, Tenant’s access times to Meadow Crest Playground may be unilaterally
changed by the City or RSD, subject to the terms and conditions set forth therein.
4. The Parties wish to ensure that Tenant has access to appropriate recreation space for its students
to ensure its ability to maintain licensure and deliver the Tuition-Free Education and Services,
and to improve the experience of Tenant’s students, even where schedule changes pursuant to
the MOU limit access to Meadow Crest Playground, or where the MOU is terminated for any
reason.
5. The purpose of this Amendment is to (i) amend the definition of the “Premises” under the Lease
to include additional outdoor space, (ii) expressly authorize Tenant to construct a new
playground in the added outdoor space, and (iii) make certain other changes to the terms and
conditions of the Lease as are mutually agreeable to the Parties, such as (A) clarifying that the
Premises may be exclusively used for or in support of Tenant’s charitable purposes, (B)
extending the Termination Date by two months to better align with Tenant’s school year, (C)
clarifying that the Landlord will take on inspection, repair and maintenance of the Mini-Splits
in exchange for Tenant taking on all responsibility for their waste removal, and (D) clarifying
certain provisions within Exhibit E (Shared Services) of the Lease including clarifying that the
Landlord will provide emergency lighting and carbon monoxide checks in exchange for the
City not-prioritizing the “Premises” snow removal over other City priorities with no guarantee
that snow removal will take place prior to school hours.
AGENDA ITEM #6. e)
2
AGREEMENT
Landlord and Tenant agree as follows:
1. Amendment of Premises. Section 1.1 of the Lease is amended and restated in its entirety as follows
(for ease of reference only, added or modified language is in bold and underlined):
1.1 Premises and Property. Landlord leases to Tenant the “Premises” “As-Is,”
which consists of an agreed area of approximately:
(i) 4,603 rentable square feet in the Building,
(ii) 275 rentable square feet within a *storage room,
(iii) 785.72 square feet for the outdoor picket fence area,
(iv) 4,148 square feet for the playground area, and
(v) the dumpster enclosure area
all as outlined on attached Exhibit A-3, located on the land legally described on attached
Exhibit B, and is commonly known as North Highlands Neighborhood Center. The
Premises does not include, and Landlord reserves, the exterior walls and roof of the
Premises, the land beneath the Premises, the pipes and ducts, conduits, wires, fixtures,
equipment above the suspended ceiling, and structural elements of the building in which
the Premises are located (the “Building”). The Building, the land upon which it is situated,
all other improvements located on such land, and all common areas appurtenant to the
Building are referred to as the “Property”.
*Storage Room: The Landlord reserves the right to enter the storage space as needed
24/7 to access electrical and fire panels. The Landlord has marked off the minimum
clear working space in front of electric equipment such as switchboards, control
panels, switches, circuit breakers, motor controllers, relays, and similar equipment.
Tenant Items stored in the storage room must stay outside of the marked-off area.
Landlord will direct any personnel accessing the storage space to reasonably identify
themselves to Tenant’s staff if requested (e.g., with a City issued ID, badge, uniform,
etc.). Any other access to the Premises by Landlord is subject to Section 8 of the Lease.
2. Amendment of Outline of the Premises. As of the date of Amendment No 3, Exhibit A to the
Lease (Outline of the Premises (including outdoor areas)) is hereby replaced by Exhibit A-3 (Revised
Outline of the Premises (including outdoor areas)) attached to this Amendment. All references to Exhibit
A in the Lease are deemed references to Exhibit A-3 attached to this Amendment.
3. Authorization to Construct New Playground. For the avoidance of doubt, and for purposes of
clarifying Section 2 of the Lease, Landlord hereby expressly authorizes Tenant to construct an age-
appropriate playground in the outdoor portion of the Premises added by this Amendment, together with
associated improvements such as installation of a fence and appropriate play surface (the “New
Playground”) as set forth in added Exhibit A-3. Playground space is provided “AS-IS.” Tenant is
responsible for constructing the New Playground in accordance with all applicable laws and legal
requirements, including, without limitation, prevailing wage laws to the extent applicable. The construction
of the New Playground will be at Tenant’s sole cost and expense. Tenant is responsible for all permits
needed. Landlord will cooperate with Tenant as needed to facilitate such construction. Landlord will
provide available records about the location of irrigation system, utilities, environmental, and etc. Tenant
AGENDA ITEM #6. e)
3
is responsible for all utility locates prior to construction. Tenant must comply with the noted requirements
on Exhibit A-3 including but not limited to:
(i) Retain removable ten-foot (10’) panel in existing fence.
(ii) Install six-foot (6’) tall fence with concrete mow curb posts to land on curb.
(iii) Install one (1) eight-foot (8’) wide gate in new section of playground area fence, with
entry from parking lot.
(iv) Fabric required on existing fence to eliminate 3.75” as needed under WAC 110-300-
0145.
(Fence fabric will be independent on the removable fence panel from the rest of the
fence fabric)
(v) Existing trees to be retained and used for shade. Any subterranean work will take place
outside of the drip line of the trees including concrete ‘Trike Track.’
(vi) Existing grass to remain and be maintained by tenant.
(vii) Underground irrigation infrastructure playground outdoor space:
a. All sprinkler work to be confirmed with Parks Department prior to work
commencing
b. Tenant to revise sprinkler main (if needed) so it does not run under the Trike Track.
c. Tenant to modify existing sprinkler heads on both sides of fence as required.
d. Irrigation will not be activated in playground outdoor space.
(viii) Eliminate parking stall for child safety striping to be added – if needed*
(ix) Eliminate existing parking space for safety by dumpster – if needed*
(x) NE outer fence exclude irrigation facility control
*The Landlord (Facilities and Parks) agrees for child safety purposes, if needed, to lose /eliminate one
parking stall by Tenant for safety by the dumpster area per Exhibit E-3. However, if parking spaces are
needed to be removed, it must be made as an exception by the City's Permit Department (CED) in the
permitting process.
4. Two-Month Extension of Termination Date.
Section 1.4 Commencement, Option to Extend, and Termination of the Lease is amended and restated in
its entirety as follows (for ease of reference only, added or modified language is in bold underline and
strike through, as applicable):
1.4 Commencement, Option to Extend, and Termination. The Lease commences on the
Effective Date (the “Commencement Date”) and terminates at 11:59 p.m. on August 31,
2036 June 30, 2036 (the “Termination Date”). The Parties may agree in writing to extend
the lease for additional terms (a “Renewal Term”). Landlord shall deliver vacant
possession of the Premises in broom clean condition to Tenant with keys and all utilities in
working order ready for Tenant to Commence Tenant’s Work (defined below).
Additionally, Tenant shall have the right to terminate this Lease before the scheduled
termination date (as the same may be extended) by giving at least ninety (90) days’ advance
written notice to Landlord.
The Parties agree to meet and confer to discuss extending this Lease at least one year prior to
the Termination Date. If Tenant remains in possession of the Premises after any termination
of this Lease, such possession by Tenant shall be deemed to be a month to-month tenancy (the
“Holdover Term”). All provisions of this Lease shall apply to any Renewal Term and the
Holdover Term.
AGENDA ITEM #6. e)
4
The Initial Term, any Renewal Term, and any Holdover Term are collectively referred to as the
“Term.”
5. Use of Premises only for Tuition-Free Education and Services. Section 1.6 of the Lease is
amended and restated in its entirety as follows (for ease of reference only, added or modified language is
in bold underline):
1.6 Exclusive Use for Tuition-Free Education and Services. Tenant will have
access and exclusive use of the Premises for the operation of a preschool and for other
related lawful purposes (including but not limited to preparation of food) seven (7) days
per week, twenty-four (24) hours per day, subject to Landlord’s performance of
maintenance, repairs, and inspections to the Premises as provided in this Lease. Unless
separately authorized in writing by Landlord, Tenant shall use the Premises only for
purposes and activities that are in furtherance of Tenant’s charitable purpose,
namely providing Tuition-Free Education and Services to children of families
meeting Tenant’s income criteria. Such criteria are targeted to serve children whose
families otherwise cannot afford to provide a preschool education. In the event
Tenant discontinues using the Premises to provide such services (beyond temporary
closures beyond Tenant’s control and lasting less than 12 months), Landlord may
treat the same as a default of the Lease and take such remedies as are otherwise
provided in the Lease.
6. Parking. Section 1.7 Parking of the Lease is amended and restated in its entirety as follows (for
ease of reference only, added or modified language is in bold underline and strike through, as applicable):
1.7. Parking. Landlord shall provide Tenant with the use of seven adjoining
parking stalls in the parking lot located on the Property, as outlined on Exhibit D, which
parking stalls are not part of the Premises but are reserved for the exclusive use of Tenant
and its employees, agents, contractors, guests and invitees during scheduled school hours
8:00 AM – 5:00 PM Monday through Friday excluding Holidays. Tenant may
Landlord will mark the stalls or install placards to indicate that the stalls are reserved.
7. Leasehold Excise Tax Exemption. Section 3 of the Lease is hereby amended and restated in its
entirety as follows (for ease of reference only, added or modified language is in bold underline and strike
through, as applicable):
3. Utilities; Taxes. Landlord shall provide the following services to the
Premises: water, electricity, sewer, and heating and ventilation for the Premises seven (7)
days per week, twenty-four (24) hours per day. Landlord shall be responsible for paying
any and all property taxes for the Property, except Leasehold Excise Tax. Provided, the
Parties acknowledge and agree that as a non-profit early learning provider, Tenant is
exempt from leasehold excise tax under RCW 84.36.040. Tenant will obtain and maintain
an exemption certificate from the Washington Department of Revenue (including filing
any required renewals) and provide a current copy to Landlord on a yearly basis upon
reasonable request . Tenant shall pay the cost of water, electricity, heating, and ventilation
supplied exclusively to the Premises. Landlord shall use a reasonable method to allocate
the proportionate costs to Tenant, and Tenant shall reimburse Landlord on a monthly basis
upon receipt of an invoice from Landlord. Utilities will be based upon Tenant's percentage
square footage used in the Building. The percentages as of the Third Amendment to
this Lease are Tenant 54.43% and the City/Landlord 45.57% %, these amounts are
subject to change based upon future amendments if the amendments affect the
AGENDA ITEM #6. e)
5
percentage of the Building leased exclusively to Tenant. Tenant shall furnish and pay,
at Tenant's sole expense, all other utilities (including, but not limited to, telephone, cable
and internet service if available) and other services which Tenant requires with respect to
the Premises.
8. Section 6/ Repairs and Maintenance; Surrender. Section 6 (Repairs and Maintenance;
Surrender) of the Lease is hereby amended and restated in its entirety as follows (for ease of reference only,
added or modified language is in bold underlined and strike through, as applicable):
6. Repairs and Maintenance; Surrender. Tenant shall, at its sole expense, maintain the
Premises in good condition and promptly make all non-structural repairs and replacements
necessary to keep the Premises safe and in good condition. Landlord shall, at its sole expense,
maintain in good condition, repair and replace as necessary the existing Building structure, heating
and ventilation systems, plumbing, foundation, slab, flashings, exterior walls, roof (including roof
membrane, roof decking, roof gutters and drains), all utilities and other systems serving the
Premises, and the Common Areas (including parking and playground areas located on the
Property).
In exchange for Tenant providing the Waste Removal as set forth in Exhibit E-3, Landlord
agrees to take over the maintenance and repair of the six (6) mirage mini-splits on the
following terms and conditions:
(i) Until the Waste Removal handover date on September 1, 2023, Tenant will
continue to inspect, maintain, and repair the six (6) mirage mini-splits system not less
than quarterly.
(ii) The mini-splits will be “As-Is” going forward.
(iii) The Landlord will not and does not guarantee that the system of the boiler
and the mini-splits is adequate to maintain the cooling or heating needs of the
Premises for any comfort or certification/accreditation purposes as the mini-split
additions were designed, acquired and installed by Tenant as a Tenant Improvement
and not the Landlord.
(iv) The Landlord also does not agree to install any additional mini-splits or
different heating and cooling units or fixtures to or for the premises.
(v) Landlord will inspect, maintain, and repair the six (6) mirage mini-splits
system not less than quarterly.
Landlord is not / will not provide the following services:
(i) day-to-day service, which includes but is not limited to picture hanging, wall
repair, painting, plumbing (for instance, clogged toilets or leaking sinks), or
(ii) other handyperson services to the Premises not otherwise included in its
structural or other maintenance, repair, and replacement obligations set forth in this
paragraph.
(iii) Landlord is not responsible for installation, inspection, maintenance
or repair of the Tenant playground equipment or facilities.
AGENDA ITEM #6. e)
6
Tenant shall not, however, be responsible for any repairs to the Premises made necessary
by the negligence or willful misconduct of Landlord or its agents, employees, contractors
or invitees. Landlord shall be responsible, throughout the Lease term, for ensuring that the
Building (excluding the Premises) and the Common Areas comply with all applicable laws,
including but not limited to the ADA, whether existing as of the Effective Date or as
enacted, supplemented or modified from time to time. Upon expiration of the Lease term
or earlier termination of this Lease, Tenant shall surrender the Premises to Landlord in as
is condition as thereafter improved by Alterations, reasonable wear and tear and casualty
excepted. If maintenance or landscaping of the outdoor portion of the Premises is handled
by Landlord’s employees and/or covered by an existing contract with a service provider as
of the Effective Date, Landlord shall continue to be responsible for landscaping of the
outdoor portion of the Premises throughout the Lease term; otherwise, Tenant shall be
responsible for the cost of landscaping of such portion.
9. Services - Amendment of Shared Services Exhibit-E. Exhibit E (Shared Services) referenced in
Section 7 (Services) to the Lease (the “Shared Services Exhibit”) is hereby replaced in its entirety by
Exhibit E-3 (Revised Shared Services) attached to this Amendment. From and after the Effective Date of
this Amendment, references to “Exhibit E” in the Lease are deemed references to Exhibit E-3 of this
Amendment.
10. Waiver of RCW 51 Immunity. Section 12 of the Lease is hereby amended and restated in its
entirety as follows (for ease of reference only, added or modified language is in bold underline and strike
through, as applicable):
12. Mutual Indemnification. Each Party (as “Indemnifying Party”) shall
indemnify, hold harmless, and defend the other party and its managers, officers, directors,
employees, and agents (collectively, “Indemnified Party”) against any and all losses,
damages, liabilities, claims, actions, judgments, settlements, interest, awards, penalties,
fines, costs, or expenses of whatever kind, including attorneys’ fees, that are incurred by
the Indemnified Party (collectively, “Losses”) related to any third-party claim arising out
of the Indemnifying Party’s or the Indemnifying Party’s personnel’s (a) negligence or
willful misconduct in connection with this agreement Lease; or (b) breach of this
agreement Lease.
It is further specifically and expressly understood that the indemnification
provided in this Lease constitutes Bezos Academy and the City’s waiver of immunity
under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this
indemnification. Bezos Academy and Landlord have mutually negotiated and agreed
to this waiver.
11. Amendment and Restatement. The Parties may mutually elect to amend and restate the Lease to
incorporate all existing amendments to the terms and conditions of the Lease into a single document, for
their mutual convenience. Neither Party is obligated to agree to such an amendment and restatement.
12. Full Force and Effect. Except as expressly amended in this Amendment, the terms and conditions
of the Lease remain in full force and effect without modification
[Signature Page Follows]
AGENDA ITEM #6. e)
AGENDA ITEM #6. e)
8
STATE OF WASHINGTON )
)SS
COUNTY OF ___________ )
On this ______ day of _____________, 20___, before me, the undersigned, a Notary Public in and for the
State of Washington, duly commissioned and sworn, personally appeared Armondo Pavone to me known
to be the person (s) who signed as THE MAYOR of CITY OF RENTON, the Washington municipal
corporation that executed the within and foregoing instrument, and acknowledged said instrument to be his
free and voluntary act and deed and the free and voluntary act and deed of said Washington municipal
corporation for the uses and purposes therein mentioned; and on oath stated that he was authorized to
execute the said instrument on behalf of said Washington municipal corporation.
IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above
written.
_____________________________
(Signature of Notary)
______________________________
(Print or stamp name of Notary)
NOTARY PUBLIC in and for the State of
Washington,
residing at ____________________________
My Appointment Expires: ____________
AGENDA ITEM #6. e)
AGENDA ITEM #6. e)
10
EXHIBIT A-3
Revised Outline of the Premises (including outdoor areas)
See Attached
AGENDA ITEM #6. e)
FABRIC REQUIRED ON FENCE TO
ELIMINATE 3.75” GAP
EXISTING TREES TO BE
MAINTAINED AND USED FOR
SHADE. EXISTING GRASS TO
REMAIN AND BE MAINTAINED
BY TENANT
6’ FENCE WITH CONCRETE MOW CURB
POSTS TO LAND ON CURB
CONCRETE TRIKE TRACK.
TENANT TO MODIFY EXISTING SPRINKLER HEADS ON
BOTH SIDES OF FENCEE AS REQUIRED. TENANT TO REVISE
SPRINKLER MAIN SO IT DOES NOT RUN UNDER TRIKE
TRACK.
SPRINKLER WORK TO BE CONFIRMED WITH PARKS
DEPARTMENT PRIOR TO WORK COMMENCING.
(2) FOOT ACCESS
NE OUTER FENCE
EXCLUDE IRRIGATION
FACILITY CONTROL
Bezos Academy
Outdoor Space
RETAIN REMOVABLE
FENCE PANELS
Bezos
Academy (3)
Classrooms
ELIMINATE EXISTING
PARKING SPACE FOR SAFETY
BY DUMPTER – IF NEEDED*
(1) 8’ VEHICLE
ACCESS GATE
AGENDA ITEM #6. e)
11
EXHIBIT E-3
Revised Shared Services (this section is not bold underline and strike through)
Grass Mowing/Yard Maintenance. Landlord will perform regular grass mowing and yard maintenance
on the Property as part of its regular maintenance program for the Property, except for portions of the
Property included within the Premises and for the exclusive use of Tenant.
Landscaping/Irrigation. Landlord will maintain landscaping and irrigation on the Property. Landlord will
require occasional access to the Premises to perform maintenance and repairs. Access will be coordinated
between Landlord and Tenant ahead of entry into Premises in accordance with Section 8 of the Lease.
Exclusive garden space provided to Tenant as shown in Exhibit A-3 to the Lease, will be maintained by
Tenant. Landlord acknowledges that Tenant’s maintenance of the garden is subject to the health and safety
regulations for early learning gardens as set forth in WAC 110-300-0148. Tenant is also responsible for
landscaping and maintenance of the playground area in the Premises.
Plowing/Shoveling. Landlord will provide snow removal services to the parking lot, sidewalk, and
walkways on the Property in priority established by the City. Landlord will perform work at the Property
after the other City priority locations are completed. City staff makes no guarantee that snow removal will
take place prior to school hours. To assist with City wide snow services, Tenant will notify the City if the
school is closed due to weather conditions.
Custodial and Services. Tenant, and not Landlord, is responsible for custodial services within the
Premises. Landlord may be able to provide backup restroom supplies, including toilet paper, paper towels,
trash bags, and toilet seat covers if needed.
Pest Control. Pest Control will be managed by the Landlord and Tenant. As of the Date of this Amendment
the WAC provides and the Parties agree as follows:
WAC Responsible Party
WAC 110-300-0255 Pest control.
(1) An early learning provider must take appropriate steps to safely
prevent or control pests that pose a risk to the health and safety of
adults and children in and around the licensed space. Pest control
steps must include:
Tenant
(a) Prevention. A provider must take steps to prevent attracting pests
including, but not limited to, identifying and removing food and
water sources that attract pests.
Tenant
(b) Inspection. Indoor and outdoor areas in and around the licensed
space must be inspected for evidence of pests. A provider must
document the date and location if evidence is found.
(c) Identification. Pests found in the licensed space must be
identified and documented so the pest may be properly removed or
exterminated.
Landlord
AGENDA ITEM #6. e)
12
(d) Management. A provider must document steps taken to remove or
exterminate the pests if found in the licensed space.
(e) Notification. If pesticides are used, the early learning provider must
notify the parents or guardians of enrolled children what
pesticide will be applied and where it will be applied no less than
forty-eight hours before application, unless in cases of emergency
(such as a wasp nest).
Tenant
(f) Application. Pesticide must be applied to early learning program
space when children are not present. When pesticide is applied,
center providers must comply with chapter 17.21 RCW and family
home providers must comply with the pesticide manufacturer's
instructions.
Landlord
(2) An early learning provider must have a pest control policy
that emphasizes prevention and natural, nonchemical, low-toxicity
methods where pesticides or herbicides are used as a last resort
(i.e., integrated pest management).
Tenant
Landlord will provide pest control inspection services to the Premises monthly, adhering to health and
safety requirements in the early learning regulations, as set forth in WAC 110-300-0255 above. Following
a pest control inspection, Landlord will forward the inspection report to Tenant. If pesticides are needed at
any time for the Premises, Landlord will provide Tenant with no less than 72 hours notification prior to
application.
Waste Removal.
Until the Waste Removal Handover Date of September 1, 2023, Landlord will continue to provide waste
removal consistent with the Lease before taking into effect the Third Amendment to Lease Agreement.
Effective September 1, 2023, Tenant is responsible for all waste removal and all waste removal services
from the Premises. Tenant is responsible for all labor and supply costs for their waste removal services.
Tenant will contract directly with the company under the City-wide contract for “Comprehensive Garbage,
Recyclables, and Compostables Collection” - waste removal services. Tenant must collect their own
waste/garbage and place it in the Tenant designated waste removal area and containers as illustrated on
Exhibit A-3. Tenant is responsible to provide access to containers by hauler for pick up. Tenant will be
responsible for installation of a dumpster enclosure. Tenant will follow all City and state codes and laws
and will apply for permits as needed. The design of the dumpster enclosure will be subject to the City’s
prior written approval at a minimum, have a black chain link fence with black slats and a sloped covering
on top. Tenant will keep the container area locked. Tenant will clean the dumpster area with at a minimum,
regular sweeping, debris pick up, and pressure washing.
The Landlord (Facilities and Parks) agrees for safety purposes, if needed, to lose /eliminate one parking
stall as a result of waste/dumpster services area by Tenant. However, if a parking space is needed, it must
be made as an exception by the City's Permit Department (CED) in the permitting process.
AGENDA ITEM #6. e)
13
Fire Monitoring System. Fire Monitoring will be managed by the Landlord and Tenant. As of the Date of
this Amendment the WAC provides and the Parties agree as follows:
WAC Responsible Party
WAC 110-300-0170 Fire safety.
(1) An early learning provider must comply with the state building
code, as now and hereafter amended, pursuant to RCW 19.27.031.
Both Parties Each party agrees
to comply as related to their
respective responsibilities.
(2) An early learning provider must arrange for a fire safety inspection
annually. A provider must arrange a fire safety inspection with a local
government agency. If a local government agency is not available to
conduct a fire safety inspection, a provider must inspect for fire safety
using the state fire marshal form.
Landlord
(3) To ensure a safe environment for children in care, an early
learning provider must comply with the following fire safety
requirements:
(a) Combustible materials.
(i) Combustible materials must be properly discarded
pursuant to local jurisdictions, removed from the premises, or
properly stored in closed metal containers specifically
designed to hold such combustible materials;
(ii) Combustible materials stored in a closed metal container
must not be stored in the premises licensed space or any
place that may be accessible to children in care;
(iii) Combustible materials include, but are not limited to,
lint, gasoline, natural gas, diesel, fuel, propane, rags soaked
in combustible materials, oils, chemicals, or solvents.
(b) Furnaces and other heating devices.
(i) Paper, rubbish, or other combustible materials must be at
least three feet from furnaces, fireplaces, or other heating
devices;
(ii) Furnaces and other heating devices must be inaccessible
to children in care; and
(iii) An appliance or heating device that has a surface capable
of burning a child or reaching 110 degrees Fahrenheit must
be inaccessible to children in care unless a program activity
involves such an appliance or device and children are being
actively supervised.
(c) Electrical motors. Electrical motor fans and appliances must be
regularly cleaned to prevent accumulation of dust or lint.
(d) Open flame devices, candles, matches and lighters.
(i) Except for the use of a gas kitchen range, open flame
devices must not be used in early learning program space or
Tenant
AGENDA ITEM #6. e)
14
any other space accessible to children in care during
operating hours;
(ii) Candles must not be used during operating hours;
(iii) Matches and lighters must be inaccessible to children.
(e) Portable heaters and generators. Portable heaters or fuel
powered generators must not be used inside early learning program
space during operating hours.
(i) In case of an emergency, a generator may be used but
must be placed at least twenty feet from buildings, windows,
doors, ventilation intakes, or other places where exhaust
fumes may be vented into the premises or early learning
space; and
(ii) Appliances must be plugged directly into a generator or
into a heavy duty outdoor-rated extension cord that is
plugged into a generator.
(f) Fireplaces, woodstoves, or similar wood burning heating
devices. Chimneys, fireplaces, gas burning fireplaces, wood stoves or
similar wood-burning devices must be inspected annually by a state
or locally certified inspector, unless the provider submits to the
department a written statement that the chimney, fireplace, wood
stove or similar wood-burning device will not be used at any time.
(g) Fire alarms and smoke and carbon monoxide detectors.
(i) An early learning provider must have and maintain at least
one smoke detector per licensed sleeping area and one per
floor. Pursuant to the state building code, center early
learning providers must comply with WAC 51-50-0907, as
now and hereafter amended, and family early learning
providers must comply with WAC 51-51-0314, as now and
hereafter amended; and
(ii) An early learning provider must have and maintain
carbon monoxide detectors. Pursuant to the state building
code, center early learning providers must comply with WAC
51-50-0915, as now and hereafter amended, and family early
learning providers must comply with WAC 51-51-0315, as
now and hereafter amended
Landlord
(h) Backup method to sound an alarm. In addition to working
smoke detectors, an early learning provider must have another
method to alert all staff and enrolled children of a fire, emergency
situation, or drill.
Tenant
(i) Extinguishers. An early learning provider must have and maintain
working fire extinguishers that are marked with a minimum rating of
2A:10 BC.
Landlord
AGENDA ITEM #6. e)
15
(i) Fire extinguishers must be located pursuant to the state
building code chapter 51-54A WAC, as now and hereafter
amended, and must be readily available for use in case of an
emergency;
(ii) Fire extinguishers must be located on each level of the
early learning program space used by children and mounted
within seventy-five feet of an exit next to the path of the exit;
and
(iii) If a fire extinguisher is mounted in a closet, there must
be a sign indicating the location of the extinguisher and
obstructions must not block access to the closet.
(j) Monthly inspections. An early learning provider must involve staff
responsible for different groups of children or individual classrooms
during monthly inspections. At least once per month, a provider must
inspect the premises to identify possible fire hazards and eliminate any
hazards found including, but not limited to:
(i) Fire extinguishers;
(ii) Smoke detectors;
(iii) Alternate alarms; and
(iv) Emergency lighting
(j) (i) – Landlord
(j) (ii) – Landlord
(j) (iii) – Tenant
(j) (iv) Landlord
Landlord will provide a copy of the inspection report to Tenant. Following these inspections, or at any other
time a party becomes aware of an issue, they will inform the other party if any of these systems are broken,
defective, or otherwise require service or repair.
Landlord will add a Tenant representative on the fire monitoring call list for emergency notification
purposes. Landlord will provide prior written notification to Tenant staff for any inspections related to the
fire monitoring system that require access to the Premises.
AGENDA ITEM #6. e)
FABRIC REQUIRED ON FENCE TO
ELIMINATE 3.75” GAP
EXISTING TREES TO BE
MAINTAINED AND USED FOR
SHADE. EXISTING GRASS TO
REMAIN AND BE MAINTAINED
BY TENANT
6’ FENCE WITH CONCRETE MOW CURB
POSTS TO LAND ON CURB
CONCRETE TRIKE TRACK.
TENANT TO MODIFY EXISTING SPRINKLER HEADS ON
BOTH SIDES OF FENCEE AS REQUIRED. TENANT TO REVISE
SPRINKLER MAIN SO IT DOES NOT RUN UNDER TRIKE
TRACK.
SPRINKLER WORK TO BE CONFIRMED WITH PARKS
DEPARTMENT PRIOR TO WORK COMMENCING.
(2) FOOT ACCESS
NE OUTER FENCE
EXCLUDE IRRIGATION
FACILITY CONTROL
Bezos Academy
Outdoor Space
RETAIN REMOVABLE
FENCE PANELS
Bezos
Academy (3)
Classrooms
ELIMINATE EXISTING
PARKING SPACE FOR SAFETY
BY DUMPTER – IF NEEDED*
(1) 8’ VEHICLE
ACCESS GATE
AGENDA ITEM #6. e)
AB - 3371
City Council Regular Meeting - 26 Jun 2023
SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works Maintenance Services
STAFF CONTACT: Ron Kahler, Fleet Manager
EXT.: 2660
FISCAL IMPACT SUMMARY:
The total cost of the vehicles is $1,003,645.95 and the total amount allocated in the 2023 -24 budget for the
replacement of these vehicles is $840,000. Staff has requested Q2 budget adjustments from Street Dept . Fund
003 for $140,000 and Water Fund 405 for $40,000 will cover the budget shortfall.
SUMMARY OF ACTION:
The Fleet Section has obtained quotes for the purchase of three dump trucks from Papé Kenworth Northwest
through Washington State Contract #05976. Two of the vehicles are for PW/ Street Maintenance and one for
PW/Water Maintenance. The requested purchases will replace existing vehicles D096, D116, and D102. These
vehicles are used by Street and Water maintenance personnel for maintenance and repair duties including
hauling asphalt, rock, sand and dirt as well as for snow removal and deicer/sanding in wint er. These vehicles
meet the required standard for replacement in that they have high mileage and concerns with reliability and
future maintenance costs, as well as exceeding the minimum schedule for replacement. The purchases were
approved in the 2023-24 biennium budget. All vehicles are included in the Fund 501 Equipment Rental Vehicle
Acquisition and Replacement Schedule. The cost of the new trucks exceeds the available replacement fund
because of the escalation in costs and availability of large work trucks in the last several years. Because of this
staff is asking for additional funds from the Streets Fund and Water Fund to bridge the gap between
accumulated replacement funds and actual vehicle costs. Staff have submitted a request for additional b udget
as part of the 2nd Quater Budget Adjustment to provide the necessary funds to make up the difference.
Existing
Vehicle
Year
Purchased
Replacement Make
& Model
Replacement
Cost
Vendor & State Contract Bid
Number
D096 2000 Kenworth T880 $334,549
Papé Kenworth Northwest
Washington State Contract
#05916
D116 2007 Kenworth T880 $334,549
Kenworth Washington State
05916
D102 2001 Kenworth T880 $334,549
Kenworth Washington State
05916
TOTAL $1,003,647
EXHIBITS:
A. Papé / Kenworth Northwest Quote
STAFF RECOMMENDATION:
AGENDA ITEM #6. f)
Authorize the Mayor to execute a purchase agreement with Papé Washington State Contract No. 05916 for
three Public Works dump vehicles totaling $1,003,647. In accordance, with Washington State Bid Contract No.
05916, and approve the additional $140,000 from Street Fund 003 and $40,000 from the Water Fund 405 for
the balance of needed funds as identified in the 2nd Quarter Budget Adjustment.
AGENDA ITEM #6. f)
Date:5/17/2023
Customer
Contact Name
Address
City, State, Zip
Phone #
Email
Quantity Model / Chassis SALES PRICE FET TOTAL
1 2024 Kenworth T880 Auto Dump Plow 191,124.20$ -$ 191,124.20$
1 Kenworth Local Government Discount (3,000.00)$ -$ (3,000.00)$
1 Fab Shop Dump Body & Plow 114,909.00$ -$ 114,909.00$
WA State DES Contract No. 03920 -$ -$ -$
TOTAL PER TRUCK:303,033.20$ -$ 303,033.20$
Year Make / Model Trade Value Less payoff Trade Equity
-$ -$ -$
-$ -$ -$
-$ -$ -$
Deposit
Sales Tax 31,515.45$
$334,548.65
Erik Casebeer
CUSTOMER AGREEMENT
TRUCK PURCHASE DEPOSIT AGREEMENT
mstenhouse@rentonwa.gov
TRUCK INFORMATION
TRADE INFORMATION
Total Due per Truck
Unpaid Balance Finance By:Customer Signature
City of Renton
Michael Stenhouse
3555 NE 2nd Street
425-430-7400
Renton, WA 98056
I hereby place a firm order for the Kenworth chassis described on the attached proposal, which includes standard equipment
set forth in current Kenworth price lists unless otherwise specified herein, together with the equipment designated on the
following page(s); and I agree to pay the full purchase price shown in accordance with terms and conditions contained in this
Purchase Order. I understand this Purchase
It is agreed and understood by the undersigned that this deposit will be held by Kenworth Northwest Inc. ("Distributor"), and
will be appliedtoward the cash purchase price, cash down payment, or initial lease-purchase payments, whichever shall apply
at time of delivery.
It is further agreed and understood that if the Customer cancels the above referenced Sales Order at any time after the
chassis has: (1)entered production at the factory, (2) been purchased by the Distributor from another Distributor, or (3) has
undergone Sales Order modification at Distributor expense, that the Distributor shall reserve the right, at its discretion, to
hold the deposit until the chassis is sold inthe market or is otherwise satisfactorily disposed of; in which event the Distributor
will be allowed to retain from the deposit whatever charges it may incur until the chassis is sold and damages it shall have
suffered by reason of such cancellation; provided, in the event thecharges incurred and damages suffered by Distributor
exceed the deposit, Customer agrees to pay Distributor the amount of such excess, andin the event there is a balance after
said charges and damages, the balance will be remitted to Customer within ten (10) days thereafter. If the Sales Order is
cancelled at no loss or inconvenience to the Distributor, the deposit will be returned to Customer upon request.
The foregoing shall not be interpreted to give the Customer a right to cancel the aforesaid Purchase Order, but merely sets
forth the rights to the use of the purchase deposit in the event the Purchase Order is cancelled with the consent of the
Distributor.
**The Sales Price has been based on Distributor's
Factory List Price in effect on the date hereof. Any
increase in List Price in effect on the date of
delivery shall be added to the Sales Price and
terms of payment shall be adjusted Accordingly.**
THE PURHASE ORDER AND DEPOSIT AGREEMENT INCLUDING THE
LIMITATION OF WARRANTY IN PARAGRAPH 5 SHALL BE SUBJECT TO THE
TERMS AND CONDISTIONS CONTAINED ON THE REVERSE SIDE HEREOF.
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 1 of 14
Unit Chassis
Model: T880 Series Conventional Fr Axle Load (lbs): 18740
Type: FULL TRUCK Rr Axle Load (lbs): 46000
Description 1: T880 Auto Dump G.C.W. (lbs): 66000
Description 2: X15 Cummins
Application Road Conditions:
Intended Serv.: Construction: Vehicles used in the
cons
Class A (Highway) 76
Commodity: Gravel/crushed rock/sand Class B (Hwy/Mtn) 19
Class C (Off-Hwy) 5
Body Class D (Off-Road) 0
Type: End dump Maximum Grade: 6
Length (ft): 10 Wheelbase (in): 209
Height (ft): 13 Overhang (in): 60
Max Laden Weight
(lbs):
4000 Fr Axle to BOC (in): 74
Cab to Axle (in): 135
Trailer Cab to EOF (in): 195
No. of Trailer Axles: 0 Overall Comb. Length (in): 317.5
Type:
Length (ft): 0 Special Req.
Height (ft): 0 U.S. Domestic registry, 50-state.
Kingpin Inset (in): 0
Corner Radius (in): 0
Restrictions
Length (ft): 75
Width (in): 102
Height (ft): 13.5
PAPÉ KENWORTH NORTHWEST – SEATAC (P410)
20220 INTERNATIONAL BLVD.
SEATAC, Washington 98198
CITY OF RENTON
3555 NE 2ND ST
RENTON, Washington 98056
United States of America
Erik Casebeer
Cell Phone: (206) 735-0107
Office Phone: 206-433-5911
Email: ecasebeer@papekenworth.com
Michael Stenhouse
Office Phone: 425-430-7400
Email: mstenhouse@rentonwa.gov
Vehicle Summary
Approved by: Date:
Note: All sales are F.O.B. designated plant of manufacture.
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 2 of 14
Sales
Code
Std/
Opt Description Weight
Model
0000810 S T880 Series Conventional 15,549
0070060 S T880 0
0080055 O CARB Idle Emissions Reduction - Cummins 0
0090000 S Non-Sleeper w/rear axle capacity less than 59K. 0
0098447 O State of Registry: Washington 0
Engine & Equipment
0130307 O X15 500V 500@2000 1850@950
2021 with Intebrake, Productivity Series
N09420 C333 0.....Reserve Speed Limit Offset (
N09380 C334 0.....Maximum Cycle Distance (C334
N09360 C400 252...Reserve Speed Function Reset
N09200 C399 120...Standard Maximum Speed Limit
N09400 C401 10....Maximum Active Distance (C40
N09220 C402 0.....Expiration Distance (C402)
N09540 C395 0.....Expiration Distance (C395)
N09260 C121 65....Maximum Accelerator Pedal Ve
N09440 C234 NO....Engine Protection Shutdown (
N09460 C231 NO....Gear Down Protection (C231)
N09580 C133 5.....Timer Setting (C133)
N09680 C233 NO....Idle Shutdown Manual Overrul
N09480 C132 2200..Max PTO Speed (C132)
N09300 C128 65....Maximum Cruise Speed (C128)
N09500 C239 NO....Cruise Control Auto Resume (
N09520 C238 NO....Auto Engine Brake in Cruise
N09240 C209 120...Hard Maximum Speed Limit (C2
N09780 C190 80....High Ambient Temperature Thr
N09740 C188 40....Low Ambient Temperature Thre
N09760 C189 60....Intermediate Ambient Tempera
N09720 C382 YES...Enable Hot Ambient Automatic
N09600 C396 YES...Enable Impending Shutdown Wa
N09620 C397 60....Timer For Impending Shutdown
N09640 C206 35....Engine Load Threshold (C206)
N09560 C225 YES...Enable Idle Shutdown Park Br
465
1000046 O EPA Emissions Warranty Engine 0
1000151 S PremierSpec 0
1000243 O Gearing Analysis: Performance
power before economy results.
0
1000251 O Customer's Typical Operating Spd: 60 MPH. 0
1000684 Effective VSL Setting NA 0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 3 of 14
Sales
Code
Std/
Opt Description Weight
1000858 O Engine Idle Shutdown Timer Disabled 0
1000859 O Enable EIST Ambient Temp Overrule 0
1000891 Eff EIST NA Expiration Miles 0
1002080 O Air compressor: Cummins 18.7 CFM, Naturally
Aspirated for Cummins X15 engines
0
1051200 S Air Cleaner: composite firewall mounted PACCAR or
Cummins engines
0
1093110 O In/Outside Air Intake for firewall mounted
Air Cleaner. Special air intake door allows driver to select outside air or
warm air from under the hood for engine combustion. Aids in cold
weather operation. Helps prevent air cleaner from becoming clogged
with snow.
0
1105220 O Fan Hub: Horton 2-Speed for X15 0
1123555 S Cooling module: 1330 square inches.
Includes aluminum radiator core, aluminum charge air cooler,
translucent surge tank and washer bottle, silicone hoses, and extended
life coolant.
0
1160208 O Radiator bug screen mounted between hood &
grille.
2
1247234 S EXH: 2021 RH Under DPF/SCR with RH SOC Vertical
tailpipe. Not 2.1m high roof sleepers
0
1290124 O Tailpipe: 5 in. single 24 in. 45 degree curved. -3
1321110 O Fuel Filter:PACCAR Extended Service Interval
Fuel/Water Separator, 2017 and Later Emissions
0
1321205 S Run Aid:Fuel Heat
*For Fuel Filter
0
1321300 O Start Aid:None
*For Fuel Filter
0
1500029 O Kenworth Fuel Cooler
Required for Cummins engines with a single fuel tank. Required for
PACCAR MX-13 engine with a single fuel tank and stationary use: High
RPM, low vehicle speed, sustained for longer than 1 hour. Optional for
all other applications.
6
1504005 O Immersion block heater 120V 1500W w/plug under
door on C500, T660, T800 & W900.
2
1812162 O Alternator: 160 amp brushless
with battery voltage sense. *This code replaced 1812160.
9
1821210 S Batteries: 3 PACCAR GP31 threaded post (700-730)
2100-2190 CCA dual purpose.
0
1836103 O PACCAR Premium 12V Starter W/ Cummins X15 Engines
PACCAR 12 volt electrical system. With centralized power distribution
incorporating plug-in style relays. Circuit protection for serviceability, 12 -
volt light system with circuit protection circuits number & color coded.
0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 4 of 14
Sales
Code
Std/
Opt Description Weight
1840005 O Battery disconnect switches 2, mounted on
battery box.
2
1840065 S 12V low voltage disconnect for starter battery
protection.
0
1900996 O Jump start terminals under hood. 12
1901017 S Remote PTO/Throttle, 12-Pin, Engine Bay
Remote Control Provision
0
Transmission & Clutch
2016627 O Transmission: Allison 4500RDS 6-speed, With PTO
drive gear. No Retarder. 6th Generation controls. For vocational
applications. Includes shift control, transmission oil temperature gauge,
oil level sensor & heat exchanger. Transynd transmission fluid is
standard on all Allison 1000, 2000, 3000 & 4000 series transmissions.
478
2406453 O Driveline: 2 Dana SPL250XL 1 centerbearing
Low maintenance offering from Spicer. On-highway 350K mi first
service interval, 100K mi subsequent service interval on U-joint, splines
lubed for life, quick disconnect end caps.
83
2410018 O Torque converter included w/Allison
Transmission.
0
2410114 O Left hand Pto access, right hand dip stick tube
Allison 3000 series only.
0
2410154 O Allison lever control, center console mounted.
The lever shifter is for use with Allison Transmissions and is located in
the dash cup holder assembly.
0
2410204 O Allison Fuel Sense: Delete 0
2410244 O J1939 Park Brake Auto Neutral 0
2410310 O Allison Neutral at Stop 0
2429378 O Customer installed transmission PTO in the LH
Mounted position (8 o’clock) for Allison 3000 & 4000 transmissions.
0
2460054 O Additional KW Oil to Water Transmission Cooler
For use with Endurant XD/PACCAR TX-18 Transmissions
10
Front Axle & Equipment
2506181 O Dana Spicer D2000 Front Axle rated 20K
standard track.
-27
2621078 O Front Brakes: 22K Bendix ES S -cam 16.5x6 in. -46
2690035 O Front Brake Drum: 22,000 lbs. 16-1/2x6 in. Cast. 104
2702020 O Front Hubs Iron hub pilot 20,000 lbs. 10 Bolt
16.5x6in. or 7in. or air disc brakes. 10 Bolt, 11-1/4 in. bolt circle.
Consider Wheelguards (5850002) with aluminum wheels.
80
2741970 S ConMet PreSet Plus Hub package; front axle. 0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 5 of 14
Sales
Code
Std/
Opt Description Weight
2750001 S Hubcap: front vented.
0
2765001 O Front Auto Slack Adjuster. 0
2866020 S Front Springs: Taperleaf 20K w/ shock absorbers
w/ maintenance-free elastomer spring pin bushings. Standard with
rubber pins except for C500 which has threaded pins. Not available on
W900L. W900B use 2866021.
0
2895302 S Dual power steering gear: 16-22K Sheppard HD94.
Heavy duty. Not for use on T3.
0
2899336 S Power Steering Cooler:Radiator Mounted Air -to-Oil 0
2900616 O Threaded Bushings for taperleaf spring
16K, 18/20K, 22K, 40K replacing rubber.
0
Rear Axle & Equipment
3144182 O Dual Dana Spicer D46-172H rear axle rated at 46K.
w/ 16mm housing and 2.06in. shaft diameter. Tandem rear axles.
-158
3200478 O Rear Axle Ratio - 4.78.
0
3334004 S Dual Rear Brakes 16-1/2x7 in. to 46K;
Bendix ES -extended service S -cam.
0
3392005 S Dual Rear Brake Drums: cast.
0
3407050 S Dual Rear Hubs: Aluminum hub pilot 46K
11-1/4 in. bolt circle.
0
3441972 S ConMet PreSet Plus Hub package; dual rear axle. 0
3465002 S Dual Rear axle automatic slack adjusters.
0
3485207 S Spring Brake: 3030 long stroke dual 30 square
inches travel. Helps keep brakes in adjustment longer.
0
3495226 O Bendix 4S/4M anti -lock brake system. 0
3500057 O Interaxle Driveline: 1 Dana SPL170XL
Tandem Rear Axles Only
-2
3532194 O Wheel Differential Lock for Dana Spicer axles
D40-170(P)/D46 -170(H)(P)(WT) forward rear axle & rear rear axle.
112
3573111 O Separate switch for dual axles:
differential lock or crosslock.
0
3749209 O Rear suspension: Tandem Chalmers 854-46-H 46K.
54 in. axle spacing. Unladen Height: 12.5 in. Laden Height: 10.1 in.
Standard restrictor can.
226
3830145 O Delete standard heavy-duty air springs for rear
suspension.
-28
3832026 O Chalmers shock absorbers. 52K and under
suspension.
35
3836500 O Heavy-duty gussets for forward suspension 12
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 6 of 14
Sales
Code
Std/
Opt Description Weight
crossmember on Airglide 400/460, Chalmers, or Hendrickson beam
suspensions. This replaces the standard gussets.
Tires & Wheels
4038628 O Front tires: Goodyear Armormax MSA 385/65R22.5
18PR AP 42.5 in diameter, all position. 19.8 in SLR. On/Off highway.
Wide-base tire. in. SLR.
-48
4238806 O Rear tires: Goodyear G751 MSA 11R22.5 16PR
42.0in. diameter, all position. 19.6 SLR.
168
4900008 O Rear Tire Quantity: 8 0
5045216 O Front Wheel: Alcoa 82362 22.5x12.25 aluminum,
with Lvl One [TM] finish High Polish, hub-pilot mount. 11400lb.
maximum rating. Super single. Standard track axles may be over 102
in. w/425 tires. Air disc brake compatible.
-10
5242258 O Rear Wheel: Accuride 50291 white 22.5X8.25
heavy -duty 22.5x8.25; Steel Armor[TM] powder coat, hub-pilot mount.
8000lb. maximum rating. 2-hand holes. Air disc brake compatible. Code
is priced per pair of wheels.
88
5853906 O Powder coat white steel wheel. Use in conjunction
with front, dual front, rear, spare or lift axle wheel code(s). All wheels
on chassis must have same finish color.
0
5900008 O Rear Wheel/Rim Quantity: 8 0
Frame & Equipment
6056400 O Frame Rails: 10-3/4 x 3-1/2 x 3/8in. Steel 285in.
to 336 in. Truck frame weight is 3.48 lb.-in. per pair of rails. Section
modulus is17.80, RBM is 2,132,000 in-lbs per rail. Frame rail availability
may be restricted based upon application, axle/suspension capacity,
fifth wheel setting, or component/dimensional specifications. The results
of the engineering review may result in a change to the requested frame
rail. If a change is required Kenworth Application Engineering will
advise the dealer of the appropriate material specification for a
substitute rail.
313
6302460 O Bumper: Tapered painted steel channel.
Requires a bumper setting code.
44
6319485 S 48.5 in. Bumper setting. Requires a bumper code. 0
6321005 O Removable Front Tow Hooks: 2. 15
6400636 O Battery box cantilever aluminum BOC with
fiberglass cover.
8
6409902 O Battery box location: RH Side. 15
6451090 S T470,C5, T6, T8 non-polished DPF/SCR or CNG cover
diamond plate w/ step. For use w/ 2010 or later exhaust systems. For
T8, use extended length non-polished battery box on opposite rail to
match the length of under cab components. End plates will be painted
standard black frame color.
0
6679856 O Final end-of-frame cut-off dimension will be 0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 7 of 14
Sales
Code
Std/
Opt Description Weight
modified to less than or equal to 45 in.
6721102 S Rear mudflap arms: Betts B-25 standard-duty,
straight. Includes B1732 mounting brackets as standard.
0
6722000 S Rear mudflap shields: White plastic antisail w/
Kenworth logo.
0
6741011 O Square end-of-frame w/ crossmember; non -towing. 30
Fuel Tanks & Equip
7210100 O Fuel Tank: 100 US gallon 24.5in. aluminum under
replace. Class 8 fuel tanks w/o locking caps include an anti -siphon
device on the filler neck.
0
7722153 S Small round DEF tank, 14 gallons.
The DEF tank will be located on the side you specified. If you have
specific configuration or body builder concerns, please utilize the
Custom Frame Layout option. Standard capacity is calculated by fuel
capacity of the vehicle and will accommodate two diesel fill -ups for
every DEF fill-up. For 1:1 DEF fuel fill ratio, add 7889204.
0
7831008 O 6 in. wide lower fuel tank step, for one 22 in.
or 24.5 in. tank LH.
2
7889203 S DEF to fuel fill ratio 2:1 or greater. 0
7889245 S Anti-siphon device in fuel tank filler neck.
For any number of fuel tanks.
0
7889604 S DEF tank location is LH. 0
7920100 O Location: 100 gal fuel tank LH under cab 0
Cab & Equipment
8025301 S Cab: Stamped aluminum cab with panoramic curved
glass windshield. Standard with stamped aluminum doors, heavy duty
in-swinging hinges, and triple sealed doors. Manufactured using self-
piercing rivets and structural adhesive. Includes LED exterior marker
lights and turn signals.
0
8090604 O Hood: T880 Standard Length With Mechanically
Fastened Fenders. 122.6 inch BBC.
15
8108011 S Cab HVAC - Day Cab and 40in Sleeper
System With Defrost, A/C, and 48,000 BTU/hr Heater. Includes
automatic temperature control with one touch defrost operation and
dash mounted cab temperature and solar intensity sensors. Pleated
fresh air filter and cabin recirculation air filter standard. The Kenworth
HVAC system is designed to provide optimal heating and cooling in all
operating environments without need for additional insulation. Cab
HVAC without sleeper heater AC is available with 40in sleeper.
0
8201047 S Kenworth Smartwheel: 18 in. Non -Leather With
Integrated Radio and Cruise Controls.
0
8201051 O Column Mtd Retarder Control, RH Side
Use with Manual & Allison Transmissions Only.
0
8201200 S Adjustable telescoping tilt steering column. 0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 8 of 14
Sales
Code
Std/
Opt Description Weight
8203056 O Unspecified Tumbler P/N. All Chassis keyed alike
Includes ignition, cab doors & if applicable, sleeper tool box door. 2.1m
models, requires 2+ chassis. G key will not work on new P lock and
ignition.
Narr P
0
8203184 O Switch & Wiring: For Customer-Installed Cab Panel
Lights.
1
8203196 O Dash Mounted Compact Trailer Brake Valve.
Self Returning.
0
8205012 O Off-highway dash switch: For ABS system. Includes
indicator light.
0
8205177 O Dash Switch: 1st Allison-mntd PTO.
Electric switch and wiring are factory -installed to control the 1st Allison
Trans mounted PTO.
0
8208495 O Two spare switches: Wired to power. 0
8209999 O Spare Power Wiring For Customer Installed Devices
Behind Dash Cluster. Includes 2 batt, 2 ign, 1 acc, 1 LVD at 20A each.
2
8220106 O Gauge: Dash mounted air filter restriction gauge. 0
8221136 O Gauge: Trailer reservoir air pressure gauge. 0
8221160 O Gauge: Engine Oil Temperature Gauge With Integral
warning light. The NavPlus HD unit includes a virtual engine oil
temperature gauge.
0
8222404 S Gauge: DD Virtual Gauge - Oil Temp Engine 0
8222409 S Gauge: DD Virtual Gauge - Air Filter
Restriction
0
8222413 S Gauge: DD Virtual Gauge - Manifold
Pressure Boost
0
8222414 S Gauge: DD Virtual Gauge - Engine Percent
Torque
0
8222712 O Gauge: Fuel filter restriction gauge. 0
8222722 O Gauge: Manifold Pressure Gauge.
The NavPlus HD unit includes a virtual manifold pressure gauge.
0
8226667 O Gauge: Oil Temperature Gauge Transmission.
The NavPlus HD unit includes a virtual transmission oil temperature
gauge.
0
8282027 S Main Instrument Package: 15" Digital Display.
Includes Speedometer, Tachometer, Primary Air Pressure, Secondary
Air Pressure, Fuel Level #1, DEF Level, DPF Filter Status, Fuel
Economy, Oil Pressure, Coolant Temp, OAT and Voltmeter, and Air
Application.
0
8282120 O USB Charging Port - Dash Panel
*Requires 15" Digital Display 8282027/8282028
0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 9 of 14
Sales
Code
Std/
Opt Description Weight
8300008 S Interior color: Slate Gray 0
8330102 S Interior package: Vantage daycab
Includes durable headliner and vinyl sidewalls with geometric patterned
trim and anodized aluminum accents throughout. Convenient overhead
storage cubbies, full size glove box, two center console cupholders, and
large door pad map pocket. Standard LH/RH power windows, electric
door locks, interior LED lighting, nighttime-friendly red ambient lighting
for dash and footwell, and door mounted courtesy light. In cludes two
standard 12V power outlets. Driver sunvisor includes strap.
0
8390634 S Rubber floormat 0
8410272 O Driver Seat: GT702 HB with DuraCloth material.
The GT702 is standard with a single air bag, scissor linkage seat
suspension that incorporates seat height memory, auto-leveling valves
with exit air dump, and adjustable damper. It includes a dual chamber
lumbar support, 10in Fore/Aft adjustment, 5in Up/Down adjustment with
protection zones, 2.5in pan extension, 51 degree seat back re cline, and
16 degree full seat tilt. Includes 3-point matching seat belts. DR seat
standard w/ dual armrests.
10
8460272 O Rider Seat: GT702 HB with DuraCloth material.
The GT702 is standard with a single air bag, scissor linkage seat
suspension that incorporates seat height memory, auto-leveling valves
with exit air dump, and adjustable damper. It includes a dual chamber
lumbar support, 10in Fore/Aft adjustment, 5in Up/Down adjustment with
protection zones, 2.5in pan extension, 51 degree seat ba ck recline, and
16 degree full seat tilt. Includes 3-point matching seat belts. Rider seat
standard w/ LH armrest.
44
8490187 O Seat Color: Gray 0
8601432 O Kenworth Radio DEA710 AM/FM/WB/USB, Bluetooth 0
8698982 O Mid Level Audio System - Daycab: High Performance
Door and B -Pillar Speakers.
4
8699926 O CB installation kit: Center mounted of header.
W/header mounted quick release CB mount. One red power post & one
black ground post. Includes dual antenna leads located on the mirror
brackets. Includes dual antenna & separate speaker.
2
8700196 O Turn Signal: Self-Cancelling 0
8700283 S LH and RH Trip Ledge Rain Deflectors 0
8700663 S Kenworth TruckTech+
The Kenworth Remote Diagnostics system provides the Worlds Best
reporting of engine and aftertreatment fault codes, as well as enhanced
support for the truck owner through rapid communication of fault
severity and recommended actions. This option is Standard on all
Heavy Duty Kenworths with a PACCAR MX engine, Cummins X15
engine, PX engine or Natural Gas engine. Optional on Medium Duty
Kenworths.
0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 10 of 14
Sales
Code
Std/
Opt Description Weight
8800260 O Long grabhandle RH side mounted to side -of-cab
exhaust.
2
8800372 O Grabhandle: LH, Exterior, Side of Cab - Ergonomic
Grab Handle Mounted To The Left Hand Exterior Of The Cab For Entry
and Exit.
3
8800402 S Dual Cab Interior Grabhandles: A Pillar Mounted
Dash Wrap and B Pillar Mounted Grabhandles
0
8832113 S Kenworth Daylite Door with standard LH/RH
electric door locks and LH/RH electric window controls.
0
8841411 S Single air horn under cab. 0
8850139 S Look-Down, Pass. Door, Black 11x6 0
8865002 S Aero Mirror: Dual Kenworth Aerodynamic Motorized
heated mirrors, 7in X 13in with cab color mirror shell and black mirror
arms. Also includes LH/RH heated 6in X 7in convex mirrors. Mirror
brackets set for 8-1/2 ft load width. Mirror controls located on driver
side door pad.
0
8871446 S Rear cab stationary window 19in x 36in 0
8890038 O 3.5in x 11.5in Plastic Records Holder:Mounted On
Rear Cab Panel. Not available With Sleeper Or 2 Person Bench Seat.
0
8890101 S One -piece bonded-in windshield with curved glass.
Standard.
0
8890135 S Exterior stainless steel sunvisor. 19
8890300 O Fender close -out: Below headlamp, behind
bumper. *NOT available with 3-piece bumper.
0
8890349 S Wheelwell Fender Extension: 2.5 Inches 0
8890876 S Kenworth Cab/Sleeper Air Suspension. 0
Lights & Instruments
9010553 S Headlamps: SAE Dual Halogen Complex Reflector 0
9022137 S Marker Lights: Five, rectangular, LED 0
9030016 S Turn Signal Lights: Flush mounted LED. Mounted at
top of fender wheel arc.
0
9030052 S LED Stop,Turn,Tail: With Two LED
Backup Lights and With An LED License Plate.
0
9049825 O Customer-installed road/fog lights switch &
wiring.
0
9058085 O SW/WIRE/IND LT: C/I FLOOD 1ST SW THRU
GROMMET UNDER CAB
0
9080206 O Switch and Wiring:Cust. Installed Beacon Lights
With Additional 20ft Jumper Harness Shipped Loose
1
9090039 S Marker Lights: Interrupter Switch. 0
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 11 of 14
Sales
Code
Std/
Opt Description Weight
Included in Turn Signal For All Models Except T3. The T3 Switch Is In
The Dash.
9090049 S Omit Brake Light with Engine Brake.
Can only be selected when chassis also has engine brake. Cannot be
used with options to delete engine brake.
0
9090058 O Switch & Wiring: For customer -installed plow
light. Includes circuit breaker.
0
9090142 O Wiring Only: For customer-installed backup
alarm.
0
9090316 O Junction Box: End of Frame 1
9090849 O Polyswitches replacing fuses. Switch will
automatically reset after removal of excess load.
0
Air Equipment
9101219 O Air Dryer: Bendix AD-HF Extended Purge Heated
With Puraguard
0
9108001 S Moisture ejection valve w/ pull cable drain. 0
9110020 O Full Truck Kit
Gladhands mounted at end-of-frame. Seven-way female receptacle
mounted at end-of-frame in taillamp bracket. Kit includes dash mounted
trailer air supply valve, trailer hand control valve, and hoses/fittings for
the valves. Dash mounted parking brake valve, tractor protection valve,
and spring brake inversion/relay valves are standard.
15
9140020 S Nylon air tubing in frame & cab, excluding hoses
subject to excessive heat or flexing.
0
9140272 O Locate air dryer under RH rail BOC 0
9140328 O Trailer ABS electric supply through SAE J560
7-pin connector per TMC RP137).
0
Extended Warranty
9200021 S Base Warranty - Standard Service Heavy Duty
12 months / 100,000 miles / 160,000 km.
0
9212611 O 24 Month TruckTech+ Subscription for Cummins
Engines
0
9220001 O Base Warranty: Emissions
5YR/100K MI - EPA Engine
0
Miscellaneous
9409852 O GHG Secondary Manufacturer: Does Not Apply 0
9490003 O Additional lead time required for off highway &
/or specialty component truck.
0
9490206 O Warning triangle reflector kit: Shipped loose.
Kit consists of 3 triangles in plastic carrying case. Not floor mounted.
4
9490404 O One 5 lb. dry chemical type fire extinguisher
mounted outboard of driver seat. Class ABC.
11
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 12 of 14
Sales
Code
Std/
Opt Description Weight
9490645 O Zinc Phosphate frame rail paint processing.
Requires frame rail code. Code is for 1 pair of rails.
0
9491659 S VMUX Architecture 0
Promotions
Paint
9700000 O Paint color number(s).
N9702 A - L0789 ORANGE
N9770 BUMPER N0001 BLACK
N9720 FRAME N0001 BLACK
0
9943014 O Steel Bumper Painted Frame Color 0
9943051 O Day Cab Premium Paint 0
9944820 S 1 - Color Paint - Day Cab
Color will be White if no other color is specified.
0
9965510 S Base coat/clear coat.
The Kenworth Color Selector contains additional instructions, as well as
information on Kenworth paint guidelines and surface finish
applications. Kenworth is standard with Dupont Imron Elite paint.
0
Order Comments
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 13 of 14
Total List Price (W/O Freight & Warranty & Surcharges ) $281,065
Marketing and Service Support Fee $1,040
Prepaid Freight $3,325
Total Surcharge/Options Not Subject To Discount $0
Total Weight 17,682
Prices and Specifications Subject to Change Without Notice.
Unpublished options may require review/approval.
Dimensional and performance data for unpublished options may vary from that displayed in CRM.
PRICING DISCLAIMER
While we make every effort to maintain the web site to preserve pricing accuracy, prices are subject to change
without notice. Although the information in this price list is presented in good faith and believed to be correct at
the time of printing, we make no representations or warranties as to the completeness or acc uracy of this
information. We reserve the right to change, delete or otherwise modify the pricing information which is
represented herein without any prior notice. We carefully check pricing specifications, but occasionally errors can
occur, therefore we reserve the right to change such prices without notice. We disclaim all liability for any errors
or omissions in the materials. In no event will we be responsible for any damages of any nature whatsoever from
the reliance upon information from these materials. Please check your order prebills to confirm your pricing
information
AGENDA ITEM #6. f)
Price Level: January 1, 2023 Date: April 03, 2023
Deal: T880 Auto Dump Quote Number: QUO-948111-M4L8N7
Printed On: 4/3/2023 3:20:33 PM
Page 14 of 14
Shipping Destinations
Intermediate Destination:
Final Destinations Quantity
AGENDA ITEM #6. f)
HORIZONTAL DIMENSIONS
Dimension Measurement Start End
Axle Spacing 54 182 236
Bumper to Back of Cab 122.5 ‐48.5 74
Bumper to Front Axle 48.5 ‐48.5 0
Bumper to Front Frame 12.9 ‐48.5 ‐35.6
Cab to End of Frame 195.0 74 269
Cab to Rear Axle 135.0 74 209
Effective Bumper to Back Of Cab 122.5 ‐48.5 74
Frame Length 304.6 ‐35.6 269
Front Axle to Back of Cab 74.0 0 74
Front of Frame to Axle 35.6 ‐35.6 0
Load Space 195.0 74 269
Overall Length 317.5 ‐48.5 269
Overhang 60.0 209 269
Pusher Offset #1 27.0 182 209
Pusher Offset #2 27.0 182 209
Pusher Offset #3 27.0 182 209
Tag Offset 27.0 209 236
Wheelbase 209 0 209
AGENDA ITEM #6. f)
Fax: 253-568-9173
Phone: 253-568-9124
Edgewood, WA 98372
10315 16th Street East
THE FAB SHOP
CITY OF RENTONQuote
3555 NE 2ND STREETTo:
RENTON, WA 98056
United States
43255 Contact:Quote Number:MikeStenhouse
Quote Date:05/09/23 Terms:
Customer:
DUE ON RECEIPT, 1.5% MONTHLY
Phone:
Quoted by:
(425) 430-7440
Fax:
Ship Via:VENDOR/CUSTOMER WILL CALL
(425) 430-7426
12yd DUMP TRUCK CAB SHIELD MOUNTED STROBE HI LIGHTER'S
ASPHALT 3 PIECE HITCH
07/08/23Expires:
CITY OF RENTON
Quotation
KENR
Part Number
Quantity PriceDescriptionItem
16.5' Mark E AR400 with Pin to Pin cylinder,
asphalt body, and high lift
CATEGORY C 12YD 1 1 $58,954.00 /EA
FORCE AMERICA 5100 AIR CONTROLS
HYDRALIC PACKAGE 6 1 $44,605.25 /EA
TARP, INSTALL, DUMP TRK, 5-7 yrd, FOR MARK E UP TO 18' LONG , ASPHALT TARPS,
REQUIRES TIE DOWN FRONT
37004 7 1 $1,950.84 /EA
TRUCK SIDE PLOW HITCH AND STATIONARY GRILL
CUSTOM PLOW HITCH & STATIONARY 8 1 $6,975.00 /EA
ECCO PLOW LIGHTS
LED PLOW LIGHTS 9 1 $1,500.00 /EA
BRAKE CONTROLLER INSTALL, NO FACTORY WIRING AIR OR NON AIRBRAKE
TRUCKS
WITH CHARGE WIRE
37782 10 1 $924.00 /EA
$114,909.09Total:
Tax as Applicable
AGENDA ITEM #6. f)
Part Number
Quantity PriceDescriptionItem
Signed authorization & PO are required to process order.
Printed Name Signature Purchase Order Number Date
AGENDA ITEM #6. f)
AB - 3376
City Council Regular Meeting - 26 Jun 2023
SUBJECT/TITLE: Amendment No. 1 to WSDOT Utility Construction Agreement (UTB–
1048) for the I-405 - Lind Avenue SW Bridge Span Replacement
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Utility Systems Division
STAFF CONTACT: Ron Straka, Utility Systems Director
EXT.: 7239
FISCAL IMPACT SUMMARY:
The estimated total cost in the WSDOT agreement UTB-1048 for the removal and reinstallation of 12-inch
water main and fiber optics cables as part of the reconstruction of the Lind Ave Bridge over I-405 was
$220,602.12. Amendment No. 1 to the WSDOT Utility Construction Agreement UTB -1048 will increase the
agreement cost by $133,728.08 to a new total cost of $354,330.20 based on the lowest bid WSDOT received
for the project. The revised Water Utility share of the total cost is $191,059.31, funded out of the Water Utility
Fund 405 repairs and maintenance account 405.000000.015.534.20.48.000. The revised Transportation
Division cost share is $163,270.89, which will be funded from the Street maintenance and repair account
003.000000.015.542.95.48.000. The budgets will need to be adjusted as part of the 2023 second quarter
budget adjustment by $6,074.31 for Water Utility F und 405, and $123,797.89 for the Street Maintenance and
Repair Account. The insurance Fund 502 will reimburse the water utility and street maintenance accounts
since these repair costs are due to damages caused by a private 3rd party.
SUMMARY OF ACTION:
On June 13, 2022, the WSDOT’s Lind Avenue SW Bridge over I-405 was struck by truck carrying a large
excavator that damaged the girders on the bridge. WSDOT declared an emergency and the bridge was closed
to traffic due to vehicle weight restriction and risk to public safety. The north half of the Li nd Avenue Bridge
will need to be replaced to structurally repair the damage to the bridgebefore it can be re -opened for use. The
city has 170 Linear Feet (LF) of 12-inch water main and 444 LF of fiber optics cables inside 3-inch conduits
attached to the bridge that will need to be removed and then reinstalled on the bridge as part of the WSDOT
construction contract to repair the bridge.
WSDOT held the bid opening for the I-405 – Lind Avenue SW Bridge Span Replacement Project on May 24,
2023. The low bid for the city work items identified in the WSDOT Utility Construction Agreement (UTB-1048)
were higher than what was estimated in the original agreement, which requires the Utility Construction
Agreement to be amended.
Exhibit “B-1” Estimate of Costs in the Amendment No. 1 to the agreement UTB-1048 lists all bid items that the
city will have to pay WSDOT for the removal and reinstallation of the city utilities as part of their Lind Avenue
Bridge Repair Project.
EXHIBITS:
A. Utility Construction Agreement UTB-1048, Amendment No. 1
AGENDA ITEM #6. g)
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the WSDOT Utility Construction Agreement (UTB-1048)
Amendment No. 1 for the Public Works Department Utility and Transportation costs associated with the
WSDOT Lind Avenue Bridge Repair Project and authorize the adjustments to the budget accounts as part of
the 2023 second quarter budget adjustment.
AGENDA ITEM #6. g)
Page 1 of 2
UTB 1048 Amendment No. 1
UTILITY CONSTRUCTION AGREEMENT
UTB 1048, AMENDMENT NO. 1
This Amendment No. 1 is made and entered into between Washington State Department of
Transportation, hereafter the “STATE,” and the City of Renton, 1055 South Grady Way Renton, WA
98057, hereinafter the “UTILITY,” collectively referred to as the “Parties” and individually referred to as
the “Party.”
WHEREAS, the Parties previously entered into Utility Construction Agreement, UTB 1048 (Agreement),
on April 18, 2023, which provided for the reimbursement of cost to the STATE for the construction and
construction administration for the removal and replacement of approximately 170 linear feet of 12-
inch water main, three 3-inch diameter conduits containing fiber optic cables, and approximately 444
feet of 3-inch diameter PVC conduit as part of the STATE’s project, I-405 – Lind Ave SW Bridge Span
Replacement.
WHEREAS, due to the bid prices for Ductile Iron Pipe for Water Main 12 in. Diam. coming in higher than
the engineer’s estimate, an increase in the engineering percentage which in turn increased the
engineering percentage dollar amount, an increase in the indirect costs percentage which in turn
increased the indirect costs percentage dollar amount, and the inclusion of a contingency cost of 4%
required for all WSDOT projects resulting in a necessary revision to Exhibit ‘B’ of the Agreement, and
WHEREAS pursuant to Section 7.5 Amendments, the Parties desire to amend the Agreement to modify
Exhibit “B” Estimate of Costs,
NOW, THEREFORE, pursuant to RCW 47.01.210 and chapter 47.44 RCW, the above recitals that are
incorporated herein as if set forth below, and in consideration of the terms, conditions, covenants, and
performances contained herein, as well as the attached Exhibit “B-1” which are incorporated and made
a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1.All references to Exhibit “B” Estimate of Costs in the Agreement will be replaced with Exhibit “B-
1”.
2.Exhibit “B” Estimate of Costs is hereby replaced in its entirety with Exhibit “B-1” Estimate of
Costs, reflecting the change in the cost for the work.
3.The amount payable under the Agreement is hereby increased by One Hundred Thirty-three
Thousand Seven Hundred Twenty-eight Dollars and Eight cents ($133,728.08). The “Estimated
Agreement Amount” to now show $354,330.20.
4.Section 3.1 is replaced in its entirety by the following: The UTILITY agrees that it shall be
responsible for the cost of the Work. The cost of this Work is Three Hundred Fifty-four Thousand
Three Hundred Thirty Dollars and Twenty cents ($354,330.20). An itemized estimated cost of the
UTILITY- responsible costs for the Work to be performed by WSDOT on behalf of the UTILITY is
included in Exhibit “B-1” Estimate of Costs.
CAG-23-103 Adden. #1AGENDA ITEM #6. g)
Page 2 of 2
UTB 1048 Amendment No. 1
5.All other terms and conditions of the Agreement shall remain in full force and effect except as
modified by this Amendment No. 1.
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the day and year
last written below.
CITY OF RENTON
By:
Print Name:
Title:
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
By:
Print Name: Gregory E. Cook, P.E.
Title: Project Engineer
Date: Date:
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Armondo Pavone
_________________________
Mayor
________________________
AGENDA ITEM #6. g)
Relocate UTILITY Water Main and Signal
STATE CONTRACT WORK
CONTRACT BID ITEMS
Item #Unit Description Qty Unit Price Total
0001 LS Mobilization*1 $15,925.40 $15,925.40
6973 LS Other Temporary Traffic Control Devices 1 $9,038.10 $9,038.10
3869 LF Ductile Iron Pipe For Water Main 12 in. Diam. 170 $172.00 $29,240.00
6165 EA Gate Valve 12 in.1 $5,135.00 $5,135.00
XXXX EA Reconnection to Existing Water Main 2 $5,900.00 $11,800.00
XXXX EA Temporary Cut and Cap Existing Water Main And Concrete Blocks 2 $2,370.00 $4,740.00
4230 LS Structural Carbon Steel - Superstr.1 $51,755.00 $51,755.00
XXXX LF Removal of Existing Water Main 170 $52.00 $8,840.00
XXXX EA Fiber Install and Fiber Splicing 2 $17,250.00 $34,500.00
6947 LF Conduit Pipe 3 in. Diam.444 $137.00 $60,828.00
Subtotal $231,801.50
Washington State Sales Tax @ 10.1%$23,411.95
Subtotal $255,213.45
Engineering* @ 17.71%$45,198.30
Subtotal $300,411.75
Contingency @ 4%$10,208.54
Indirect Costs @ 14.55%$43,709.91
Total Estimated State Contract Amount $354,330.20
TOTAL ESTIMATED AGREEMENT AMOUNT $354,330.20
CONSTRUCTION AGREEMENT UTB 1048
WORK BY STATE
EXHIBIT "B-1" ESTIMATE OF COSTS
* Mobilization cost shall not exceed 10% of the total of all other bid items shown on this schedule.
UT 00000 Exhibit "B." Page 1
AGENDA ITEM #6. g)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING THE
SOUTH KING HOUSING AND HOMELESSNESS PARTNERS 2024 WORK PLAN AND
2024 OPERATING BUDGET.
WHEREAS, on May 24, 2019, the City of Renton entered an Interlocal Agreement (ILA)
with eight (8) other south King County cities and King County to form the South King Housing and
Homelessness Partners (SKHHP); and
WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s
annual Work Plan to guide the work of SKHHP staff; and
WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s
annual Operating Budget that includes an itemization of all categories of budgeted expenses and
itemization of each Party’s contribution, including in-kind services; and
WHEREAS, the purpose of the annual Work Plan and Operating Budget is to provide
management and budget guidance, implement the overarching SKHHP mission to work together,
and share resources to increase the available options for South King County residents to access
affordable housing and to preserve the existing affordable housing stock; and
WHEREAS, the 2024 Work Plan includes four goals with corresponding action items that
further SKHHP’s mission; and
WHEREAS, on May 22, 2023, the SKHHP Executive Board adopted Resolution No. 2023-
01 enacting the 2024 Work Plan and Operating Budget upon approval by the legislative body of
each participating party.
AGENDA ITEM # 8. a)
RESOLUTION NO. _______
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The City Council approves the 2024 South King Housing and Homeless
Partner Work Plan and Operating Budget as adopted by the SKHHP Executive Board and shown
in Exhibit A attached hereto.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2022.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2022.
______________________________
Armondo Pavone, Mayor
Approved as to form:
______________________________
Shane Moloney, City Attorney
RES- EHHS:1942:6/1/23
AGENDA ITEM # 8. a)
RESOLUTION NO. _______
3
EXHIBIT A
AGENDA ITEM # 8. a)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 1 of 7
RESOLUTION NO. 2023-01
A RESOLUTION OF THE EXECUTIVE BOARD OF THE SOUTH KING HOUSING AND
HOMELESSNESS PARTNERS (SKHHP), ADOPTING THE 2024 SKHHP WORK PLAN AND
OPERATING BUDGET
WHEREAS, pursuant to the Interlocal Agreement, the SKHHP Executive Board approves
an annual work plan and budget each year to guide the work of SKHHP staff; and
WHEREAS, pursuant to the Interlocal Agreement, the annual budget includes an
itemization of all categories of budgeted expenses and itemization of each Party’s contribution,
including in-kind services; and
WHEREAS, upon adoption by the Executive Board, the annual work plan and budget will
be transmitted to each participating jurisdiction for approval by their legislative body; and
WHEREAS, the budget will not become effective until approved by the legislative body of
each jurisdiction and adopted by the SKHHP Executive Board; and
WHEREAS, if a party does not approve the work plan or budget in a timely manner, the
Executive Board may adopt the budget and work plan with a two-thirds majority vote; and
WHEREAS, the purpose of the annual work plan and budget is to provide management
and budget guidance, and implement the overarching SKHHP mission to work together and
share resources to increase the available options for South King County residents to access
affordable housing and to preserve the existing affordable housing stock; and
WHEREAS, the 2024 work plan includes four goals with corresponding action items that
further SKHHP’s mission.
NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows:
Section 1. The Executive Board adopts the 2024 SKHHP Work Plan in Attachment A.
Section 2. The Executive Board adopts the 2024 SKHHP Operating Budget in Attachment B.
Section 3. Each party’s contribution to SKHHP’s operating budget will be transmitted on an
annual basis during the first quarter of the calendar year.
Section 4. This Resolution will take effect and be in full force upon approval by the legislative
body of each participating jurisdiction.
Dated and Signed this __22nd_day of _____May, 2023
_________________________
NANCY BACKUS, CHAIR, SOUTH KING HOUSING AND HOMELESSNESS PARTNERS
City of Renton Resolution
Exhibit A: Page 1 of 7AGENDA ITEM # 8. a)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 2 of 7
RESOLUTION 2023-01 – ATTACHMENT A
SKHHP 2024 WORK PLAN
PURPOSE
Establish a 2024 SKHHP work plan and budget that is guided by Executive Board priorities, is
consistent with the SKHHP Interlocal Agreement, and furthers SKHHP’s mission.
BACKGROUND
Established by an interlocal agreement, SKHHP jurisdictions work together and share resources to
increase options for South King County residents to access affordable housing and preserve existing
affordable housing. The 2024 SKHHP work plan builds on work done in previous years and was
developed in collaboration with the Executive Board, Advisory Board, and staff work group.
The work plan is organized into four goals with corresponding objectives and action items. Each action
is identified by priority as follows:
•Higher – Identified as higher priority by Executive Board or is necessary to carry out the Interlocal
Agreements
•Medium – Identified as mid-level priority
•Lower – Identified as lower priority
Quarterly budget and progress reports on the status of the work plan elements will be submitted to the
SKHHP Executive Board and the legislative body of each member jurisdiction as follows:
Quarter 1: May | Quarter 2: August | Quarter 3: November | Quarter 4: February
In accordance with the Interlocal Agreement, the 2024 SKHHP work plan and budget will be approved
by the SKHHP Executive Board and the legislative body of each member jurisdiction.
SKHHP MISSION
South King County jurisdictions working together and sharing resources to create a coordinated,
comprehensive, and equitable approach to increasing housing stability, reducing homelessness, and
producing and preserving quality affordable housing in South King County.
GOALS & OBJECTIVES
Number Goal Objective
1 Fund the expansion and
preservation of affordable housing.
Coordinate public resources to attract
greater private and public investment for
affordable housing in South King County.
2 Develop policies to expand and
preserve affordable housing.
Share technical information and resources
to promote sound housing policy.
3 Serve as advocate for South King
County.
Provide a unified voice to advocate for
South King County needs at a local,
regional, and state level.
4 Manage operations and
administration.
Sustain operational commitments and
Interlocal Agreement requirements.
City of Renton Resolution
Exhibit A: Page 2 of 7AGENDA ITEM # 8. a)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 3 of 7
Goal 1
Fund the expansion and preservation of affordable housing.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
1.Develop a long-term funding strategy for the Housing Capital Fund and
facilitate conversations with member jurisdictions to identify and
explore dedicated sources of revenue for affordable housing at the
local and regional level.
•••
2.Pool resources from member jurisdictions for the Housing Capital Fund,
including SHB 1406 and HB 1590 funds.
•••
3.Manage 2023 Housing Capital Fund funding round including facilitating
approval from participating Councils and preparing contract
documents.
•••
4.Manage 2024 Housing Capital Fund funding round including adopting
annual guidelines, updating application materials, soliciting proposals,
and facilitating project selection.
•••
5.Encourage investment by private investors, lenders, and philanthropies.•••
6.Work with member cities and project sponsors to start developing a
pipeline of projects to be funded over the next five years.
••
Indicators
o Number of housing units or number of projects funded with financial support from SKHHP
o Number of housing units preserved with financial support from SKHHP
o Total dollar amount pooled by member jurisdictions for Housing Capital Fund
o Total dollar amount from new sources of revenue added to the Housing Capital Fund
o Geographic diversity of applications received for annual Housing Capital Fund funding round
City of Renton Resolution
Exhibit A: Page 3 of 7AGENDA ITEM # 8. a)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 4 of 7
Goal 2
Develop policies to expand and preserve affordable housing.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
7.Develop subregional housing preservation strategies and facilitate
implementation.
•••
8.Facilitate technical assistance and updates to the Affordable Housing
Inventory Dashboard.
•••
9.Build relationships with developers to learn from their perspective the
ways to encourage housing development, especially affordable housing.
••
10.Continue to refine and update housing policy matrix.•
11.Convene land use planners to increase coordination and collaboration
on housing policy and planning.
•
12.Develop SKHHP Executive Board briefings on key housing and
homelessness topics, especially as they relate to the goals of the work
plan.
•
Indicators
o Number of preservation policies explored with members of the Executive Board
o Successful update of data and deployment of the Affordable Housing Inventory Dashboard
o Number of relationships built with developers
o Number of Executive Board briefings on key housing and homelessness topics
City of Renton Resolution
Exhibit A: Page 4 of 7AGENDA ITEM # 8. a)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 5 of 7
Goal 3
Serve as advocate for South King County.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
13.Coordinate with the Advisory Board in collaboration with housing
organizations and stakeholder groups to provide education and
engagement opportunities for elected officials and community
members.
••
14.Work collaboratively with public funders at the state and local levels to
promote shared affordable housing goals and equitable geographic
distribution of resources.
••
15.Produce public-facing communications content that highlights South
King County through social media and newsletters.
•
16.Represent SKHHP at relevant local and regional meetings and forums
that help advance SKHHP’s mission and provide a voice for increasing
access to safe, healthy, and affordable housing in South King County.
•
Indicators
o Number of events or engagement opportunities Advisory Board members organize or
support
o Number of communications published
o Number of meetings, forums, or events attended that advance SKHHP's mission
City of Renton Resolution
Exhibit A: Page 5 of 7AGENDA ITEM # 8. a)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 6 of 7
Goal 4
Manage operations and administration.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
17.Develop annual work plan and budget.•••
18.Generate and distribute quarterly progress reports to SKHHP Executive
Board and member jurisdictions.
•••
19.Work with administering agency to maintain records and produce
regular financial reports for the SKHHP Housing Capital Fund and SKHHP
Operating Account.
•••
20.Organize and host monthly Executive and Advisory Board public
meetings.
•••
21.Manage the Affordable Housing Inventory Dashboard contract.•••
22.Maintain and update the SKHHP website.••
23.Advance work on SKHHP Foundation efforts to establish logistics,
administration, and pursue federal nonprofit status.
••
Indicators
o Work plan and budget adopted
o Quarterly progress reports prepared and presented to Executive Board
o Financial reports and public records maintained
o Commitments of the Affordable Housing Inventory Dashboard contract fulfilled
o Website maintained
o Application submitted for SKHHP Foundation 501c3 status
City of Renton Resolution
Exhibit A: Page 6 of 7AGENDA ITEM # 8. a)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 7 of 7
RESOLUTION 2023-01 – ATTACHMENT B
2024 SKHHP Operating Budget
Estimated beginning fund balance - January 1, 2024 $ 205,736
Estimated ending fund balance -December 31, 2024 $ 144,877
REVENUES
Auburn $ 39,543
Burien $ 22,814
Covington $ 11,407
Des Moines $ 11,407
Federal Way $ 51,710
Kent $ 51,710
Maple Valley $ 11,407
Normandy Park $ 6,084
Renton $ 51,710
Tukwila $ 11,407
King County* $ 51,710
Additional King County* $ 23,290
Interest earnings $ 2,100
Office space (in-kind donation) $ 12,000
TOTAL REVENUES $ 358,299
Spend down balance $ 60,859
TOTAL $ 419,158
EXPENSES
Salaries and benefits $ 305,344
Interfund IT $ 31,500
Advisory Board compensation $ 14,400
Office space (in-kind donation) $ 12,000
Other professional services/Misc. $ 6,400
Travel $ 5,250
Professional development $ 5,250
Supplies $ 2,000
Subtotal $ 382,144
Administering agency - 10% admin fee** $ 37,014
TOTAL $ 419,158
*King County contribution based on the population of unincorporated King County is shown as increasing at the same rate as other partner
jurisdictions and the additional allocation decreasing to maintain a total contribution of $75,000 per year.
**10% administrative fee is calculated as a percentage of operating costs which excludes in-kind donations and carry-forwards.
City of Renton Resolution
Exhibit A: Page 7 of 7AGENDA ITEM # 8. a)