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HomeMy WebLinkAboutWTR273005CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: TO: FROM: SUBJECT: July 1 I, 2001 Glen Gordon , J.D. Wilson Niqualiy � — Hazard Mitigation Grant Attached for your information is a letter from the State of Washington Military Department Emergency Management Division acknowledging the Renton Water Utility's letters of intent to participate in the Hazard Mitigation Grant Program. Our letters of intent were for mitigation of seismic effects upon the Rolling Hills and Highlands water storage tanks — work above and beyond the repair work and any mitigation work that might be funded under the 406 Public Assistance program. cc: Lys Homsby Abdoul Gafour Mickie Flanagan John Thompson �:::;:�N. ;� Jn � � ' i�� - STATE OF WASHINGTON MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION MS: TA-20 Building 20 Camp Murray, Washington 98430-5122 ,�tr,,:r��. � �� ; �� � � > >--«�a,� . � �, :.> ; � � ; � � - �„�� RECEIVED July 5, 2001 JUL 0 9 2001 J.D. Wilson 1055 South Grady Way Renton, Washington 98055 Dear J.D. Wilson: CITY OF RENTON JTILITY SYSTFMS Thank you for your Letter(s) of Intent to participate in the Hazard Mitigation Grant Program (HMGP) for the Nisqually Earthquake (FEMA-1361-DR-WA). Enclosed is the HMGP application and an applicant handbook which is designed to help answer most of your questions. Please review the material carefully and I urge you to begin development of the HMGP application as soon as possible. During past application cycles, we have had numerous unsuccessful applicants because, for one reason or another, they waited to develop the application until the last few weeks prior to the deadline. This resulted, among other things, in inadequate public involvement in the development and selection of the preferred alternative and the applications were ineligible for further consideration. During this Letter of Intent period, we received over 370 Letters of Intent from over 150 applicants for total project costs exceeding $427 million dollars. Because the HMGP funds are limited and we estimate that there will be only $20,000,000 (approximately) available in federal and state grant funds, we must limit the number of applications and the amount of funding per project. Each eligible jurisdiction may submit up to three (3) applications representing the jurisdictions highest priorities, regardless of department, with a combined total of the two projects not to exceed $2,500,000 dollars. The due date for return of the HMGP application is OCTOBER 31, 2001. Applications postmarked after that date will not be considered. To help you prioritize your projects, the following information should be reviewed carefully. These items represent some of the areas of eligibility criteria that we have experienced problems with during earlier disaster application • Repair and restoration projects are INELIGIBLE for HMGP funds. These projects should be covered under other federal authorities and disaster assistance funding cycles. • Projects that involve the acquisition of equipment, such as radios and communication equipment, are ineligible. ,r. �_.,; � � Page 2 • Projects that merely identify or analyze hazards or problems (such as studies and mapping) are INELIGIBLE. Projects that are the responsibility of, and eligible for funding from, other federal agencies (Federal Highways, U.S. Army Corps of Engineers, Public Assistance under §406 of the Disaster Relief Act, etc.) are INELIGIBLE for HMGP funds. HMGP funds cannot be used as a substitute or replacement to fund projects or programs that are available under other federal authorities. (This would include new levees, on-system roads, etc.) • Projects submitted from jurisdictions that ARE NOT participating and in good standing with the National Flood Insurance Program (NFIP) are INELIGIBLE for HMGP funds. • Projects that are part of a larger project could be INELIGIBLE. There must be an assurance from the community that the whole project will be completed as documented by sufficient funding and the HMGP portion of the overall must be clearly defined. • Projects that do not have documented public involvement in the development and selection of the preferred alternative will be INELIGIBLE. • Projects that have resulted because of deferred maintenance to the project site/structure may be INELIGIBLE These are just some of the potential problem areas that we have discovered in past application cycles. In the near future we will be conducting applicant workshops technical assistance to help you develop your application and to answer any questions you might have and p�oviding one-on-one Please contact me at my Disaster Field Office (360) 596-3253 if you have any questions. ..- , - �.5-� �rtin . Best �Deputy State Coo inating Officer itigation Enclosures ! Y .�,� ,�i. �f F, STATg �� ��, a b � cg" x � � :.� � 0 ��'� �es9 � WASHINGTON STATE MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM GRANT APPLICATION CHECKLIST FEMA-1361 -DR-WA (Nisqually Earthquake February 2001) State and Federal Eligibility Project Budget and Funding Sources Project Cost-Effectiveness Estimated Schedule for Project Completion Environmental Data Certifications and Assurances Resolution Designating the Applicant's Agent DATED MATERIAL!!! The following checklist is designed to help the applicant ensure ALL portions of the application are completed. Applicants must complete each section listed below to be considered for Hazard Mitigation Grant Program (HMGP) funding. HMGP will not evaluate incomplete applications. If narrative questions are answered on separate sheets, the applicant must label these with the appropriate section and question number. Applicant Data Applicant Agent Information Project Description/Site Location Maps (include sections of local plans as needed) Project Worksheet Data Selection of Best Alternative ■ ■ ■ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ This application MUST be received by OCTOBER 31, 2001 to be considered eligible for possible funding. _ ___ HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA— Nisqually Earthquake 2001 Page 1 of 43 �`��� STA?'F �� 04 `e 4�..,. � "'� j � d x �� y n' ��� itsse �°y SECTION 1 Applicant Name: Project Title: Federal Tax ID #: WASHINGTON STATE MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM GRANT APPLICATION FEMA- 1361 -DR-WA (Nisqually Earthquake 2001) APPLICANT DATA Basis of Applicant Eligibility: State Government Local Government Special Purpose District Indian Tribe Registered Private Nonprofit with Like Government Services and critical facilities. * If the applicant is an eligible private nonprofit corporation, please attach PROOF OF PRIVATE NONPROFIT INCORPORATION AND TAX-EXEMPT STATUS. SECTION 2 APPLICANT AGENT INFORMATION. A resolution, or other formal method of designation, specifically naming the applicant agent for the hazard mitigation grant program for this disaster must be included in this application in order to be considered eligible. The Applicant Agent is the designated contact whom the jurisdiction has authorized to apply for and receive grant funding. For clear and direct communication, agencies may want to make this the same person who will have project management responsibility if grant funding is awarded. To provide continuity and ease of grant administration, the Washington State Military Department, Emergency Management Division, would like to work with a single point of contact throughout the application, award, and reimbursement processes. A formal designation of an Applicant Agent may be made using the enclosed form, or by any method normally used by your jurisdiction. Please Type Applicant Agent Information: Name: _ Title: Telephone: Address: E-mail Address: County: Fax: Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 2 of 43 SECTION 3 PROJECT DESCRIPTION AND SITE LOCATION MAPS A. � Project Title: Project Location: (Legal description [Section/Township/Range] — attach a site map) C. Please provide the Federal Congressional District and the State Legislative District in which the project is physically located: Federal C E State Project Goal and Description: Please provide the date of your most recent National Flood Insurance Program (NFIP) "Community Assistance VisiY' (CAV): Did your community have any CAV/NFIP issues/violations from this visit? Yes ❑No ❑ Please provide certification from fhe Washington State Department of Ecology NFIP State Coordinator that your community currently has NO outstanding NFIP or CAV issues/violations and that you have a"complianY' flood ordinance approved and adopted by the date of this application. SECTION 4 PROJECT WORKSHEETS Is this site covered under or connected to a Project Worksheet under the (Public Assistance) Repair and Restoration Program of PL 93-288, as amended? Yes ❑ No ❑ Project Worksheet Number If Yes, describe why this mitigation measure was not included as part of the Project. NOTE: The following narrative sections are the scored portions of the application. Please make your NARRATIVE answers as concise, but as complete, as HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA— Nisqually Earthquake 2001 Page 3 of 43 possible. Yes/No answers will be considered as "Unanswered" questions. While not every question will apply to each application, applications that fail to answer most questions may not receive a score high enough to receive funding_ Program Clarification The Federal Emergency Management Agency will not fund projects that are the primary responsibility of other Federal Agencies such as the U. S. Army Corps of Engineer (USACE), the Natural Resources Conservation Service (NRCS), or the Federal Highway Administration (FHwA), etc. This includes levees, dikes, berms, and other flood control structures or structures that act like flood control structures. ■ Projects that have been implemented or completed prior to funding approval by the Federal Emergency Management Agency will be ineligible. UNANSWERED QUESTIONS WILL NOT BE SCORED! SECTION 5 SELECTION OF BEST PROJECT ALTERNATIVE A. The Hazard Mitigation Grant Program (HMGP) requires a narrative discussion of at least THREE (3) alternatives (from No Action to the most elaborate practical solution) and their impacts (beneficial and detrimental). In the following space, please describe the process used in selecting this project over the other possible altematives and why it represents the best solution to the problem. (Use additional sheets if necessary) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 4 of 43 ,��.,,.,;F F j 4 j < — Y s� Ycj ' y ' �o 1 ���a - 2. 3 4. HAZARD MITIGATION GRANT PROGRAM ALTERNATIVE REVIEW FORM Part A PROPOSED ACTION ALTERNATIVE Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipment, dimensions of project, and amount of time required to complete): Project Costs of this Alternative: Benefits of this Alternative: Description of affected environment: $ $ HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA— Nisqually Earthquake 2001 Page 5 of 43 5. 6. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Qualiry ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health & Safety ❑ Potential for Cumulative Impacts ❑ Rare & Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild 8� scenic rivers, drinking water aquifers.) Would this project use unproven technology? ❑ Yes ❑ No 7. Is there potential for degradation of already poor environmental conditions? ❑ Yes ❑ No 8. 9. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? ❑ Yes ❑ No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 6 of 43 \``F, S"I'.SiF p � ' e�• — z :s �; r "' 1py yt tsea 1. 2. � 4. HAZARD MITIGATION GRANT PROGRAM ALTERNATIVE REVIEW FORM Part B SECOND ALTERNATIVE Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipment, dimensions of project, and amount of time required to complete): Project Costs of this Alternative: Benefits of this Alternative: Description of affected environment: $ $ HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA— Nisqually Earthquake 2001 Page 7 of 43 5. 6. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Qualiry ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health & Safety ❑ Potential for Cumulative Impacts ❑ Rare & Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild & scenic rivers, drinking water aquifers.) Would this project use unproven technology? ❑ Yes ❑ No 7. Is there potential for degradation of already poor environmental conditions? ❑ Yes ❑ No 8. 9. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? ❑Yes ❑No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 8 of 43 '�`� HAZARD MITIGATION GRANT PROGRAM ``�t.n �p � v b�F: ;. �. = z ALTERNATIVE REVIEW FORM s � �y� 15cy a°v Part C NO ACTION ALTERNATIVE 1. Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipment, dimensions of project, and amount of time required to compiete): 2. Project Costs of this Alternative: $ 3. Benefits of this Alternative: $ 4. Description of affected environment: HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 9 of 43 5. 6. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Quality ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health & Safety ❑ Potential for Cumulative Impacts ❑ Rare & Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild & scenic rivers, drinking water aquifers.) Would this project use unproven technology? ❑ Yes ❑ No 7. Is there potential for degradation of already poor environmental conditions? 8. 9. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? ❑Yes ❑No ❑Yes ❑No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 10 of 43 D. ELIGIBILITY REVIEW FOR THE PROPOSED ACTION ALTERNATIVE: 1. Acquisition and Relocation Projects only: For projects that involve the acquisition and/or relocation of homes and structures from the floodplain, the following information is required as part of the environmental analysis and project eligibility review. Additionally, all homes and structures must be removed/relocated/demolished within 90 days of closing by the applicant (if the grant is approved). For each home located outside the identified 100-year flood plain, provide documentation of repetitive damages to the structure, or show the migration of the river, for FEMA to determine the vulnerability of the structure. a. Number of homes to be acquired/demolished _ Please include a photo of each home being considered for acquisition. For any structure 50+ years, include photos of all 4 sides of the building. b. Number of homes to be relocated (Homes must be relocated outside the 100-year floodplain/known hazard area) c. Number of homes that have renters d. Amount of Relocation Assistance Required $ (see relocation assistance worksheet in Applicant Handbook; Appendix 8) e. Determination of Duplication of Bene�ts (DOB). Have any of the ❑ Yes ❑ No property owners/renters received disaster benefits from the National Flood Insurance Program or other FEMA disaster programs? Note: Federal funds cannot be used as a match for this program. If individuals have received any other benefits, the amount received will be deducted from the final appraised value of the home if no repairs have been made. If repairs have been made, homeowner must provide copies of receipts. Determining Fair Market Values of Property (1) Provide a list of the names and addresses of potential acquisition/relocation participants. Addresses should reflect the property to be acquired - not mailing addresses. (2) Include a property specific list of preliminary Fair Market Values (FMV) and/or Relocation costs. (3) Describe how the initial property values were determined. g. Please include a p/at map indicating locations of homes to be acquired/relocated. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 11 of 43 Please use the following chart to identify all of the potential acquisitions/elevations that might be in your project. This data is necessary to complete the initial eligibility review. You must also illustrate how the properties were prioritized (elevation/high water mark/amount of damage, etc.). It is strongly advised to develop an alternate lisf of potential acquisitions. Owners often change their mind, or, less frequently, projects costs are lower than anticipated and more homes can be included in the project. List all of the potential acquisitions, including alternates. Located in Estimated Fair Date of floodplain Current Previous Address Owner's Name Market Value Construction NFIP Polic # /n Dama e Dama e Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 12 of 43 2. Review for All Types of Projects a. Historic 8� archaeological resources (Public Law 96-515, Sect 106) (1) Are there any archaeologically-significant resources on or near the site? ❑ Yes ❑ No (2) Are there any potential historically-significant structures in the project area (structures 50 years or older)? For each of these a determination by FEMA must be made regarding the potentia/ to be historically significant. ❑ Yes ❑ rvo ' Good qualiry photos (digital preferred) of all four sides of each structure should be submitted with the application to reduce the review time required by the State Historical 8� Preservation Officer. b (3) For any structure 50 years or older, provide the date/age of the building and whether it has been remodeled. Also provide any other historical knowledge of the site. Is there concentrations of minority or low income populations in or near the project area? (Executive Order 12898) Would they be disproportionately impacted by this project? ❑ Yes ❑ No ❑ Yes ❑ No " Examples of impacts: 1) Displacement, regardless of how many people displaced, either from employment or from residence, whether temporary or not. 2) Removal of a structure, such as a bridge or road, that provides an altemate route for the community's ingress and egress. If there will be and impact(s), discuss how the project will provide sufficient benefit to outweigh the described impact. c. Floodplain management 8� wetland protection (Please provide a copy of the FIRM showing project site/s) (1) Is the project located in or does it impact a floodplain? (2) Is the project located in or does it impact a wetland? (3) Using the 8-Step Checklist found at the end of this application, please detail compliance with Executive Orders 11988 (Floodplain Management) and 11990 (Wetland Protection). The 8-Step Checklist is not optional should any part of the proposed project be located in the 100-year floodplain or contain wetlands. Delaying this process, such as the requisite public notice, can later delay the start of the project, if approved. (4) Describe any outstanding issues of compliance with Executive Orders 11988 and 11990. ❑ Yes ❑ No ❑ Yes ❑ No d. Are there any toxic or hazardous substances in the project area? � Yes ❑ No (Including underground storage tanks, above ground storage tanks, septic systems or other potential contaminants). a waiver of �iabi�ity form will be required for contamination from such tanks prior to closing. e. Include a plat map indicating location(s) of project area. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 13 of 43 Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 14 of 43 f. (NEMIS) Project Close out Data Requirements. The following data will be required on "each" property/structure acquired, relocated, elevated, or retrofitted as part of this project. In order to expedite the project close out phase of this project, it is strongly suggested that you acquire this data now as part of your application process. Property Action: Acquisition/Demolition Acquisition/Relocation Elevation Flood-proofed Seismic Retrofit Wind Retrofit Other 3. National Flood Insurance Program Information Repetitive Loss Structure: Yes_, No_, Unknown (2 or more insured NFIP losses) If property site is a Repetitive Loss Structure then specify which category: 2-3 insured losses cumulatively <= building fair market value 2-3 insured losses cumulatively > building fair market value 4 or more insured losses since 1978 Extensions (if entered) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 15 of 43 E. NOTIFICATION AND PUBLIC INVOLVEMENT The National Environmental Policy Act (NEPA) requires public notification and involvement in the development of alternatives and selection of the proposed action alternative. Describe and provide documentation (examples: notices, meeting minutes, flyers) of the recent public involvement (involvement since the disaster was declared) in the altemative development and selection process, especially those individuals that this project may impact. Projects that do not have this documentation before submittal of the application will not be considered for funding. 2. Please provide documentation of any communications your agency has had with other federal, state, local, or tribal agencies regarding the planning and impact of altematives. Ptease provide the name of the agency and contact person, phone number, and any other documentation you may have. (Attach a separate sheet if needed). Jurisdictions that fail to communicate with other potentially impacted jurisdictions (i.e. tribes, counties or cities) will not be considered for funding. � EXAMPLES: 1) If your project will require an HPA, you must provide documentation from the Washington Department of Fish and Wildlife that they have at the least been initially consulted and that, as submitted, the Proposed Action Alternative qualifies and is within the requisite criteria to obtain an HPA. 2) If your project will impact DNR lands, tribal trust lands, or other non-applicant lands, you must provide documentation from the impacted property owner that an easement, or other conveyance, will be provided. G. EFFECT OF NON-SELECTION If a Hazard Mitigation grant is not provided, or delayed, what impact will this have on the timing of your project? How will this affect your ability to use alternate funds committed to this project? Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 16 of 43 SECTION 6 STATE AND FEDERAL ELIGIBILITY. FEDERAL CRITERIA - FEDERAL GOALS AND OBJECTIVES Federal regulations governing the Hazard Mitigation Grant Program (44 CFR Part 206 Subpart N Section 206.434 and 206.435) establish the minimum criteria that proposed projects must meet to be eligible for grant funding. STATE CRITERIA - STATE GOALS AND OBJECTIVES The State of Washington has established the following damage reduction goals: • Save lives and reduce public exposure to risk • Reduce or prevent damage to public and private property • Reduce adverse environmental or natural resource impacts • Reduce the financial impact on public agencies and society The questions in this section relate to specific objectives that the state and federal government wish to accomplish through the Hazard Mitigation Grant Program. To determine whether your proposal meets the minimum state and federal criteria, the state must have a clear and detailed written response to each item below. Answer the following questions completely (on separate sheets if needed) to show that this project meets minimum federal (f) and state (s) eligibility criteria. The state cannot consider projects that do not meet the applicable criteria. A. APPLICANT'S NARRATIVE RESPONSE 1. Does your jurisdiction have a local hazard reduction plan/strategy? If so, is this proposed project identified in it? (s) 2. Describe how this project will protect lives and reduce public risk.(f)(s) 3. Describe how this project will reduce the level of hazard damage vulnerability in existing structures and developed areas. (f)(s) 4. Describe how this project will reduce the number of vulnerable structures through acquisition or relocation. Describe your jurisdiction's plans for the acquired property (open space, etc.) (s) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 17 of 43 5. Describe how this project will avoid inappropriate future development in areas that are vulnerable to hazard damage. (example: floodways, liquefaction zones) (s) 6. Describe how the project will solve a problem independently, or function as a beneficial part of an overall solution. (If part of a larger project, assurance must be provided with the application that the overall project will be completed.) (f) 7. Describe how this project will provide a cooperative, inter jurisdictional or inter-agency solution to the problem. (s) 8. Demonstrate that this project will provide a long-term mitigation solution (not a short-term fix) in locations that experience repetitive hazard damage. (f)(s) 9. Show how this project will address emerging hazard damage issues (such as the damage caused by storm water runoff at build-out densities, trees in right-of-ways, etc, identification of new EQ fault lines.). (f)(s) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 18 of 43 10. Describe how this project will restore or protect natural resource, recreational, open space, or other environmental values. (s) 11. Describe your jurisdiction's implementation of all ordinances, standards, and/or regulations that identify and address disaster-related hazards, and which serve to reduce future hazards. This can include local land-use ordinances, a/oca/ hazard mitigation plan, or the completion of your community's Critical Areas Ordinance, as required by the Growth Management Acf. (s) 12. Describe how your jurisdiction is increasing public awareness of hazards, preventive measures, and emergency responses to disasters. (s) 13. Describe how the project, upon completion, will have affordable operation and maintenance costs that the applicant jurisdiction is committed to support. (f) 14. Describe how the proposed project improves your jurisdiction's abiliry to protect its critical areas, as required by the Growth Management Act? (s) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 19 of 43 The following information applies to the PROPOSED ACTION alternative only. SECTION 7 PROJECT BUDGET AND FUNDING SOURCES. A. Estimated Total Project Costs: Preliminary Engineering Report Design Engineering (P.S.E.) Land / R-O-W Acquisition (Itemize each home involved in acquisition, relocation or elevations) � $ F� appraisal costs demolition costs closing costs relocation assistance legal costs Relocation Costs Sales or Use Tax I nspection/Construction Construction Other: (specify) TOTAL PROJECT COSTS: $ $ $ $ $ $ $ $ $ $ $ (Should be the same as Proposed Action Altemative Costs) NOTE: Cosfs associated with administering this grant will be funded separately from project costs and will be reimbursed as a percentage of the eligible costs as established in PL 93-288 as amended by PL 100-707, and according to Section 206.439.44 CFR. Reimbursements for direct costs are as follows: • For the �rst $100,000 of net eligible costs, 3 percent of approved costs. • For the next $900,000 of net eligible costs, 2 percent of approved costs. • For the next $4,000,000 of net eligib/e costs, 1 percent of approved costs. • For net eligib/e costs equaling $5, 000, 000 or more, 1/2 percent of such costs. Do not include administrative costs as part of your grant request. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 20 of 43 B. Applicant Funding Source(s) The Hazard Mitigation Grant Program is a grant reimbursement program. Jurisdictions must have sufficient resources to assure completion of the project, including any cost overruns. Please identify the source(s) of your local share of the project costs. This application is INCOMPLETE if local share is not specified, OR if insufficient local share is identified. General Funds Capital Reserves $ $ Federal, State, or Private Loans $ Rates E� Assessments (ULIDs, LIDs, RIDs) $ Special Levies Other (specify) $ E� Total A�plicant Funds _ _____ _ __ $ _ Applicant Participation Funding Percentage Required Local Share is a minimum of 12.5% of HMGP Project Costs on page 17. If your total project costs are over any funding caps that may have been established for this disaster event, you must identifv sufficient local share to cover any additional costs in order to be eligible for consideration for funding. * The local Share must come from a non-federal Source (with the exception of Community Development Block Grant funds). C. Non-Applicant (Outside Sources) Project Funds Sometimes HMGP projects are part of a larger project, or a community is seeking outside assistance to meet their HMGP match requirements. Ptease identify any other funding you have APPLIED for and the status of that application or award (verified in writing whenever possible). If you have not applied for other funding sources, please explain why. 2. If the HMGP project is part of a larger project, or if you have outside funds committed as part of your local match, please identify these funds. We realize that applicants often fund projects in phases and that a Hazard Mitigation Grant may fund just one efement or aspect of the project. Also, applicants often package funds from other grant or Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 21 of 43 loan programs to provide complete funding of an entire project. (DO NOT include any of your requested HMGP funds as part of this section) Sources of Funds Amount Local Match Federal From: State From: Other From: TOTAL Non-Applicant Funds If applicable, describe any constraints or conditions on the sources listed above. SECTION 8 PROJECT COST-EFFECTIVENESS. Failure to provide information in the followinq SECTION 8 will result in dispualification. To fund Hazard Mitigation Grant projects, the federal government requires that the project's benefits, over the life of the project, exceed the project's costs. Life of the project, or, life-cycle costs, includes the construction, operation, and maintenance costs that will occur over the life of the project. Examples of benefits include avoided damages; cumulative damage costs of the protected property over the life of the project; and past actual damages. Applicant can address "subsequent negative impacts", which can, in some cases, be considered a benefit. These may include estimated loss of value for the private and public property, if project is not completed; reduced maintenance costs; loss of future revenue; estimates of income lost, or wages lost, through road closures and other impacts. These estimated benefits must be justifiable through discussion of past documented damages, and a likelihood of future disaster-related damages. Please explain on a separate paqe, if needed, how vou arrived at these benefits. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 22 of 43 A. Cost-to-Benefit Narrative Please discuss each of the following issues: 1. What is the project life in years? COSTS 2. Describe the life-cycle cost of the proposed project. (These are the O& M costs only for the entire life of the project.) 3. What is the value of the property that the proposed project will protect (please describe)? 4. What are the specific documented damage amounts during the recent declared event that you can attribute to the lack of this project? 5. What are the specific documented damage amounts during past events that you can attribute to the lack of this project? Identify how often each one of these events occurs. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 23 of 43 BENEFITS 6. What is the dollar amount (estimated) of damage and associated costs that you would prevent as a direct result of the proposed project over its useful life? 7. What is the estimated damages associated with subsequent negative impacts, using a unit of assigned value. This could include several impacts, such as estimated future loss of revenue (unit could be per day or per week, for example); loss of property values (unit could be a percentage per event) e.g., Road closed, with no access, for 5 days. Estimated costs to neighbofiood for lost wages, etc., is $3570 a day x 5 days = $17,850.00. 8. Identify displacement costs, including costs for lodging and meals; evacuation costs; charges by Red Cross or other emergency services, etc. 9. For potential acquisition projects that involve tandslides - provide the "enclosed, heated square footage" and the estimated fair market value for each home to be acquired. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 24 of 43 B. Cost-To-Benefit Data: We will be using finro different C/B models for this particular disaster. The first set of data requests below is designed for FLOOD related projects. The second set of data requests is designed specifically for EARTHQUAKE related projects The following basic information is needed to run a CosUBenefit Analysis. This worksheet relates primarily to FLOOD related HMGP projects. All items may not be applicable, such as Displacement Costs. Without this information, we will be unable to certify the cost effectiveness of your application and this will make your application incomplete and ineligible. COST/BENEFIT INPUT WORKSHEET � � t ; Annual Maintenance Costs: ; �___ Tota1 Project Cost: ; � After ro'ect is completed) ; __ Total Costs of � Project Life in Years: ; ; all Past Disasters: � Total Displacement Costs: ; Effectiveness of Project: � (Rent, Evacuation, i _.�i.e. 100% in a 100 year flood): ; ; � Red Cross,_etc.)_i Repair Costs to ; Established Frequency ; Pre-disaster Condition: : � of Recent Event: � (Most recent event only) ; (Event causing damages) ; C. Frequency and Cost of Disaster-Related Damages in the Area to be Protected by the Project. Give the estimated damages that can be expected in a particular event frequency. Then continue to fill in using other appropriate event frequencies (This is not how often the damage occurs, but the assigned event frequency 25-year, 50-year, etc.). Change the event frequencies to match your jurisdiction's events. These estimates must be based on actual past documented damages of the area this project wil/ protect. Event Frequency (years) Estimated Damages expected before Mitigation (per event) use numbers that fit our situation Example: 10-year $45,000 in damages 25-year $55,000 in damages 30-yeaz $75,000 in damages The following terms and definitions are designed specifically for earthquake related mitigation projects Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 25 of 43 Annual Operating Budget is the cost of providing the public/nonprofit services from a building and includes: rental costs, wages, benefits, supplies, utilities, maintenance costs, equipment cost etc. For benefit-cost analysis, annual operating budget is used as a measure of the base value of services provided from a building. Building Replacement Value is the typical cost to build a new building of the same size, functionality and level of amenities as the existing building. Building replacement values can be obtained from local building officials, engineering departments, construction firms or from reference guides such as Means or Marshall & Swift Building Size is the total square footage of the building. However, if a retrofit only affects a portion of a building (for example, one wing) then the building size entered should be the size of the affected portion of the building, rather than the total square footage. Building Structural Type is the primary structural material (wood, steel, concrete, masonry) for the building as well as the type of building system (walls, frames, etc.) that provides vertical and lateral strength for the building. Seismic vulnerability varies with building structural type. Displacement costs are costs incurred for temporary quarters when an earthquake causes damage that is severe enough to displace occupants to temporary quarters. Displacement costs include: monthly rent of temporary quarters, other monthly costs such as fumiture rentals, extra transportation or operating expenses, one time costs such as roundtrip moving costs, utility hookup fees and such. Relocation costs are costs incurred for temporary quarters when occupants must move out of the building in order to complete the mitigation project. If occupants are displaced because of earthquake damage, then they are not assumed to be relocated for the mitigation project. Relocation costs per month may be the same as displacement costs (see above) or sometimes less because relocation can be planned for, while displacement is unexpected. Relocation time is the duration of relocation of occupants during construction of the mitigation project. Relocation may be complete - all occupants are moved out for a given duration. Relocation may also be fractional with different portions of the building vacated at different times during construction. If relocation is fractional, relocation time is the average relocation time for the building as a whole. For example, if 50% of occupants are relocated for 6 months and then the other 50% are relocated for 6 months (for a 12-month construction project), the relocation time for the building as a whole averages to 6 months. Hazard Mitigation Grant Program Application FEMA-1361-DR-V1lA - Nisqually Earthquake 2001 Page 26 of 43 BUILDING STRUCTURAL TYPES Hei ht No. Label Descri tion Ran e T ical Name Stories Stories Feet 1 W 1 Wood, Li ht Frame < 5,000 s. ft. 1- 2 1 14 2 W2 Wood, Commercial and Industrial >5,000 s. ft. All 2 24 3 S1 L Steel Moment Frame Low-Rise 1- 3 2 24 4 S1 M Mid-Rise 4- 7 5 60 5 S1L Hi h-Rise 8+ 13 156 6 S2L Steel Braced Frame Low-Rise 1- 3 2 24 7 S2M Mid-Rise 4- 7 5 60 8 S2H Hi h-Rise 8+ 13 156 9 S3 Steel Li ht Frame All 1 15 10 S4L Steel Frame with Cast-in-Place Low-Rise 1- 3 2 24 11 S4M Concrete Shear Walls Mid-Rise 4- 7 5 60 12 S4H Hi h-Rise 8+ 13 156 13 S5L Steel Frame with Unreinforced Low-Rise 1- 3 2 24 14 S5M Masonry Infill Walls Mid-Rise 4- 7 5 60 15 S5H Hi h-Rise 8+ 13 156 16 C1 L Concrete Moment Frame Low-Rise 1- 3 2 20 17 C1 M Mid-Rise 4- 7 5 50 18 C1 H Hi h-Rise 8+ 12 120 19 C2L Concrete Shear Walls Low-Rise 1- 3 2 20 20 C2M Mid-Rise 4- 7 5 50 21 C2H Hi h-Rise 8+ 12 120 22 C3L Concrete Frame with Unreinforced Low-Rise 1- 3 2 20 23 C3M Masonry Infill Walls Mid-Rise 4- 7 5 50 24 C3H Hi h-Rise 8+ 12 120 25 PC1 Precast Concrete Tilt-U Walls All 1 15 26 PC2L Precast Concrete Frame with Low-Rise 1- 3 2 20 27 PC2M Concrete Shear Walls Mid-Rise 4- 7 5 50 28 PC2H Hi h-Rise 8+ 12 120 29 RM1 L Reinforced Masonry Bearing Walls Low-Rise 1- 3 2 20 30 RM1 M ith Wood or Metal Deck Dia hra ms Mid-Rise 4- 7 5 50 31 RM2L Reinforced Masonry Bearing Walls Low-Rise 1- 3 2 20 32 RM2M with Precast Concrete Diaphragms Mid-Rise 4- 7 5 50 33 RM2H Hi h-Rise 8+ 12 120 34 URML Unreinforced Masonry Bearing Walls Low-Rise 1- 3 1 15 35 URM Mid-Rise 4- 7 3 35 36 MH Mobile Homes All 1 10 NOTE: these structural types are as defined in HAZUS. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 27 of 43 PUBLIC BUILDINGS: STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION 1 Buildin Name 2 Address 3 Ci , State, Zi 4 Owner BUILDING INFORMATION 5 Buildin Size total s uare feet " 6 Area Occu ied b Owner If not 100% of building, identify functions for which 7 remainin s ace is used. 8 Buildin Re lacement Value"* Are Historic Building issues significant for this building? 9 Yes or No? If es, lease ex lain in an attachment. Are there any significant environmental issues associated with retrofit of this building? Yes or no? If 10 es, lease ex lain in an attachment If es, lease ex lain in an attachment. 11 Brief descri tion of buildin contents: 12 Estimated contents re lacement value BUILDING STRUCTURAL INFORMATION 13 Buildin Structural T e see list on followin sheet "* 14 Number of Stories Above Grade 15 Construction Date Have any seismic retro�ts been completed for this 16 buildin ? If so, rovide details in an attachment. Provide attachment. Have any seismic vulnerability studies or seismic retrofit studies been conducted for this building? If so, provide . 17 details or co ies in an attachment. Provide attachment. Why is the retrofit being proposed? What seismic 18 vulnerabilities are ostulated for this buildin ? Provide attachment. Provide photo(s) of building exterior. If building is irregular in shape, provide photos of each side of the 19 buildin and a lan view Attach hotos Have geotechnical studies of soils at the building site been conducted? If so, provide details or a copy of the 20 re ort as an attachment Provide attachment. ESTIMATED DISPLACEMENT C�STS** (if future earthquake damage is sufficient to require occupants to be displaced to temporary quarters while re airs are made 21 Rental cost er month for tem ora uarters 22 Other costs er month for tem ora uarters One time costs (moving etc.) for roundtrip move to 23 tem ora uarters. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 28 of 43 ESTIMATED AVERAGE OCCUPANCY OF BUILDING (include staff and visitors) 24 Occupants 25 Days per week 26 Hours per day 27 Months per year Average Occupancy (24 hour basis) Vel I IF AF PIIRI IC/NnNPR[]FIT SERVICES .. - . ������ ____==. -___ ____-_�� __-_-_ 0.00 (calculated average occupancy) Enter brief description of rype of services provided from 28 this buildin : 29 Annual O eratin Bud et of Facili " For Emergency Operations Centers, the daily cost of service is estimated from the annual operating budget divided by the typical or average number of days of use per year. For Emergency Shelters, the daily value of service provided is estimated by multiplying the average number of eo le iven shelter b the $85 er da CONUS value for tem ora meals and lod in . 30 For EOCs, avera e da s of use er ear: 31 For shelters, averaqe occupancy during use. MITIGATION PROJECT DESCRIPTION AND COST Provide a brief description of the mitigation project, 32 include its sco e and ur ose. Are there schematic or detailed engineering designs for 33 this project? Describe here or attach documentation. of such 34 What is the seismic desi n basis for the retrofit? 35 Miti ation P�o'ect Cost Estimate 36 What year was the cost-estimate prepared? Will occupants need to be relocated from the building to 37 com lete the retrofit? Yes or No?*' If relocation is necessa : 38 Relocation time for ro'ect months *"' 34 Rental Cost durin Relocation $ er month 35 Other Relocation Costs er month 36 One Time Relocation costs (dollars) DAMAGE in 2001 EARTHQUAKE? Was this building damaged in the 2001 earthquake?. If 37 so. describe the extent of damage and the repair costs ** indicates term is defined on definitions sheet be here or attach documentation. e detailed cost estimate, if available. here or attach documentation. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 29 of 43 RESIDENTIAL BUILDINGS: STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION 1 Buildinp Name Proiect Number 3 Ci , State, Zi 4 Owner 5 Contact Person BUILDING INFORMATION 6 Buildin Size total s uare feet '`' 7 Buildin Re lacement Value;" Are Historic Building issues significant for this building? Yes or No? If yes, please explain in 8 an attachment. BUILDING STRUCTURAL INFORMATION Building Structural Type (see list on following 9 sheet *'" 10 Number of Stories Above Grade 11 Construction Date Have any seismic retrofits been completed for this building? If so, provide details in an 12 attachment. Provide attachment. Have any seismic vulnerability studies or seismic retrofit studies been conducted for this building? If so, provide details (or copies) in an 13 attachment. Provide attachment. Why is the retrofit being proposed? What seismic vulnerabilities are postulated for this 14 buildin ? Provide attachment. Provide photo(s) of building exterior. If building is irregular in shape, provide photos of each side 15 of the buildin and a lan view Attach hotos Have geotechnical studies of soils at the building site been conducted? If so, provide details or a 16 co of the re ort as an attachment Provide attachment. ESTIMATED DISPLACEMENT COSTS** (if future earthquake damage is sufficient to require occupants to be displaced to temporary uarters while re airs are made 17 Rental cost er month for tem ora uarters 18 Other costs er month for tem ora uarters One time costs (moving etc.) for roundtrip move 19 to tem ora uarters. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 30 of 43 ESTIMATED AVERAGE OCCUPANCY OF BUILDING (include residents and visitors) 20 Occupants 21 Days per week 22 Hours per day 23 Months per year Average Occupancy (24 hour basis) MITIGATI(]N PROJECT DESCRIPTI�N AND COST . . ���!'�!����!'�!� __---- ____-_ _---__ ___-__ 0.00 (calculated average occupancy) Provide a brief description of the mitigation 24 ro'ect, include its sco e and ur ose. Describe here or attach documentation. Are there schematic or detailed engineering 25 desi ns for this ro'ect? If es, lease rovide co ies of such re orts. 26 What is the seismic desi n basis for the retrofit? Describe here or attach documentation. 27 Miti ation Pro'ect Cost Estimate Provide detailed cost estimate, if available. 28 What ear was the cost-estimate re ared? Will occupants need to be relocated from the 29 buildin to com lete the retrofit? Yes or No?"" �f relocation is necessa : 30 Relocation time for ro'ect months "` 31 Rental Cost durin Relocation $ er month 32 Other Relocation Costs er month 33 One Time Relocation costs dollars DAMAGE in 2001 EARTHQUAKE? 34 as this building damaged in the 2001 irthquake?. If so, describe the extent of ima e and the re air costs. Desc ** indicates term is defined on definitions sheet here or attach documentation. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 31 of 43 PUBLIC BUILDINGS: NON-STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION The seismic performance of non-structural building components depends significantly on the overall building performance. Therefore, consideration of the building's structural performance is an important aspect of evaluation of all non-structural mitigation projects. Non-structural mitigation may not make sense at all if the building itself is substantially deficient in seismic performance. For non-structural mitigation projects, complete the data form for the building as a whole and then complete the additional data requests below. NON-STRUCTURAL INFORMATION What rypes on non-structural components are being 1 addressed b the miti ation ro'ect? Describe here or attach documentation. Is the non-structural mitigation for the whole building or only for parts of the building? If only for part of the building, give the area covered and describe the 2 functions of the buildin in those sections. Describe here or attach documentation. PROJECT INFORMATION Why is the non-structural retrofit being proposed? What seismic vulnerabilities are postulated for the 3 non-structural elements? Describe here or attach documentation. Have any seismic vulnerability studies or seismic retrofit studies been conducted for this project? If so, 4 rovide details or co ies in an attachment. If es, describe here or attach documentation. Construction Date(s) for existing non-structural 5 elements. Have any seismic retrofits been completed for these 6 non-structural elements? If es, describe here or attach documentation. If the non-structural element(s) fail in an earthquake, describe the type of damage expected and the 7 ex ected im act on function of the buildin . Describe here or attach documentation. MITIGATION PROJECT DESCRIPTION AND COST Provide a brief description of the mitigation project, Describe here or attach 8 include its sco e and ur ose. documentation. Are there schematic or detailed engineering designs 9 for this ro'ect? If es, lease rovide co ies of such re orts. 10 What is the seismic desi n basis for the retrofit? Describe here or attach documentation. 11 Miti ation Pro'ect Cost Estimate Provide detailed cost estimate, if available. 12 What earwas the cost-estimate re ared? Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 32 of 43 Will occupants need to be relocated from the building 13 to com lete the retrofit? Yes or No?*'' If relocation is necessarv: 14 I Relocation time for proiect (months 15 Rental Cost durin Relocation $ er month 16 Other Relocation Costs (per month) 17 � One Time Relocation costs (dollars DAMAGE in 2001 EARTHQUAKE? Was this building damaged in the 2001 earthquake?. If so, describe the extent of damage and the repair 18 costs. Describe here or attach documentation. ** indicates term is defined on definitions sheet Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 33 of 43 MITIGATION PROJECTS FOR ROADS AND BRIDGES 1 Facili Name or descri tion 2 Address or location 3 Ci , State, Zi 4 Owner 5 Contact Person FACILITY INFORMATION 6 Describe the road or brid e addressed b this ro'ect Describe here or attach documentation. What is the replacement value of the facility addressed 7 b this ro'ect? 8 Construction date s for existin facilities Why is the retrofit being proposed? What seismic 9 vulnerabilities are ostulated for this facili . Describe here or attach documentation. Have any seismic vulnerability studies or seismic retrofit 10 studies been conducted for this facili ? Describe here or attach documentation. Have any seismic retrofits been conducted for this 11 facili ? Describe here or attach documentation. 12 Provide hotos of existin facilities Attach hotos. Are there any significant environmental issues 13 associated with this miti ation ro�ect? Yes or no? Describe here or attach documentation. IMPACT OF ROAD OR BRIDGE CLOSURE What is the daily one-way traffic count for this road or 14 brid e? If this facility is closed for repairs, what is the average delay or detour time expected for motorists using this 15 road or brid e? If this facility is damaged, how long will it take to restore normal traffic flow. If possible, make estimates for several levels of damage, from minor damage to 16 com lete loss of a brid e. Describe here or attach documentation. Does failure of this facility result in a life safety risk to the community?. If so, describe in as much detail as 17 ossible Describe here or attach documentation. Was this facility damaged in the 2001 earthquake? If so, what were the extent of damages and repair costs? 18 How lon did it take to restore normal traffic flow? Describe here or attach documentation. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 34 of 43 MITIGATION PROJECTS FOR UTILITIES This data form is designed for utility mitigation projects, especially those dealing with electric power systems, potable water systems, and wastewater systems. This form is designed for projects dealing with utility infrastructure and equipment. For mitigation projects for utility buildings, use the Public FACILITY INFORMATION Describe the infrastructure or equipment addressed by 6 this project � e � � � Describe here or attach documentation. hat is the replacement value of the infrastructure or iuipment addressed bv this proiect? Construction date(s) for existing facilities Why is the retrofit being proposed? What seismic vulnerabilities are postulated for this facility? Have any seismic vulnerability studies or seismic retrofit studies been conducted for this facility? Have any seismic retrofits been conducted for this Describe here or attach documentation. Describe here or attach documentation. 12 Provide hotos of existin facilities Are there any significant environmental issues 13 associated with this mitipation �roiect? Yes or no? IMPACT OF FACILITY ON SYSTEM OPERATION Describe here or attach documentation. ttach photos, if possible. Describe here or attach documentation. How critical is this facility to the operation of the utility system? If this facility fails in an earthquake, what are the impacts on the system? Is this facility redundant in the system? Provide a schematic for the layout and Please provide as much detail as possible. 14 o eration of the utili s stem. Describe here or attach documentation. If this facility fails, how many people will lose utility 15-A service? For potable water and wastewater systems, explain the probable loss of service. That is, will failure result in no service at all or partial service (water provided, but not 15-B drinkable or artial treatment of wastewater . Describe here or attach documentation. If this facility fails, how long will it take to repair or replace this facility? The time estimate requested is the time to restore service to customers, which may be 16-A shorter than the time to make final re airs. Describe here or attach documentation. For potable water and wastewater systems, estimate 16-B restoration times for artial and full service. Describe here or attach documentation. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 35 of 43 �s failure of this facility result in a life safery risk to community?. If so, describe in as much detail as 17 Describe here or attach documentation. Was this facilty damaged in the 2001 earthquake? If so, what were the extent of damages and repair costs? 18 How long did it take to restore normal service? _ Describe here or attach documentation. SECTION 9 ESTIMATED SCHEDULE FOR PROJECT COMPLETION It is our desire for projects to move quickly in all phases of the grant process. Those projects that cannot begin shortly after funding approval by FEMA may not be funded. FEMA requires the project be completed within 24 months of funding approval. Estimate the month and year when the activities listed were, or will be, completed. While this is onty an estimate (the HMGP cannot predict the actual time it will take for FEMA to approve funding of projects), if approved and funded, you will be held to the overall timelines as established in this section, as this is a scored element of the application. Estimated Completion Date Grant Agreement Signed Preliminary Engineering Report Required Permits Obtained Design Engineering Land R/V1l Acquisition Prepare Bid Documents Award Construction Contract Begin Construction Complete Construction Project in Use Total Time Required to Complete this Project Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 36 of 43 SECTION 10 ENVIRONMENTAL DATA CHECKLIST. Applicants are responsible for compliance with all applicable federal, state, and local regulations, codes, and standards and for securing the necessary permits and approvals. The State of Washinqton will reQuire a CURRENT SEPA Checklist or Determination of Non-Siqnificance for the proiect if it is selected for FEMA funding recommendation. We will require a short turn- around at that point, so it is to vour advantaqe to beqin the process now. Projects funded under the Hazard Mitigation Grant Program must comp/y with all appropriafe environmental regu/ations. This includes compliance with the Nationa/ Environmental Policy Act (NEPA PL 91-190, as amended), and all of the federal laws covered within this Act. Some of which include Executive Order 11988 (Floodp/ain Management), Executive Order 11990 (Protection of Wet/ands), E.O. 12898 Environmenta/ Justice, the Clean AirAct and the C/ean Water Act. A. SEPA COMPLIANCE (WAC 197-11) 1. Will there be a Determination of Non-Significance or Claim for Categorical Exemption for this project? DNS: YES ❑ NO ❑ CE: YES ❑ NO ❑ 2. If you have a completed Environmental Checklist or Determination of Non- Significance, please include it as part of your application. 3. If you claim a Categorical Exemption under SEPA regulations, please cite the sections of your SEPA procedures, or the section of WAC under which you claim exemption. 4. Please describe the categorical exemption in adequate detail for evaluation: B. HYDRAULIC CODE COMPLIANCE (RCW 77.55.100-180) Is your proposed project located below the Ordinary High Water Line in the bed of any salt or fresh water of the state? YES ❑ NO ❑ 2. If your answer is YES, you are responsible for contacting the Department of Fish and Wildlife to find out whether they will require a Hydraulic Project Approval for your proposed work. We will require proof of application before grant funding can be advanced. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 37 of 43 C. SHORELINE MANAGEMENT ACT COMPLIANCE (RCW 90.58) Is your proposed project located within the boundaries of the Shoreline Management Act (Including but not limited to: within 200 feet of: any marine shoreline or associated wetland; the banks or associated wetlands of any stream with a flow of 20 cubic feet per second or greater; or the shoreline or associated wetland of any lake 20 acres in size or larger in any of the 15 counties west of the crest of the Cascade Mountain range)? YES ❑ NO ❑ 2. If you answer YES and your proposal is selected, you will need to apply for a Shoreline Permit from the appropriate unit of government and submit a copy of the permit, or exemption, before release of any funding. D. WETLANDS DISCLOSURE (Governor's Executive Order 90-04) 1. Is there a wetland, as defined by either the U.S. Fish and W ildlife Service or the Clean Water Act, on the site or within the immediate viciniry? YES ❑ NO ❑ 2. If you answer YES to the above question, we will require that you comply with the Governor's Executive Order 90-04. This may include the preparation and Department of Ecology's approval of a WETLANDS COMPENSATORY MITIGATION PLAN. If applicable, the Department of Ecology must approve the plan before we approve HMGP funds. Please indicate what actions, if appropriate, you are taking conceming wetlands. E. FLOODPLAIN DISCLOSURE (RCW 86-16) 1. Is your proposed project in a floodplain designated on a FEMA Flood Insurance Rate Map? YES ❑ NO ❑ 2. If you answer YES, please identify the following: FEMA Flood Insurance Panel Number: FEMA Flood Insurance Rate Map Zone Designation Is your jurisdiction a participant in good standing in the National Flood Insurance Program? YES ❑ NO ❑ Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 38 of 43 F. CRITICAL AREAS DISCLOSURE (RCW 36.70A) The Growth Management Act requires all cities and counties in the state to designate critical areas (RCW 36.70A.170(1)(d)) and to adopt development regulations that will protect them (RCW 36.70A.060(2)). Please provide the date your Growth Management Plan (if required) and the date your Critical Areas Ordinances (CAOs) were approved and adopted. Please provide certification from the Office of Community Development that your plan/CAOs are compliant with the GMA. 2. Is your proposed project in any of the "Critical Area" classifications identified in Washington State's Growth Management Act? These areas include: Wetlands, Aquifer Recharge Areas, Frequently Flooded Areas, Geologically Hazardous Areas such as landslide, erosion, alluvial fan, seismically active, or volcanic areas, and Fish and Wildlife Habitat Areas. YES ❑ NO ❑ 3. If you answer YES, please identify the critical area category(s). 4. If your proposed project is in a designated critical area, please explain if and how it will contribute to further development in the area. G. CODE COMPLIANCE ASSURANCE Will your project meet all applicable codes and standards for the area in which it is located? YES ❑ NO ❑ 2. If you answer NO, please describe on a separate sheet the exemptions or variances that will be required. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 39 of 43 H. REGIONAL OR BASIN-WIDE PLANNING How has your jurisdiction coordinated the planninq and possible impacts of this project with neighboring jurisdictions (counties, cities, states, etc.)? Please explain. 2. Will this proiect affect upstream/downstream/neighboring jurisdictions? Explain, in detail, to what extent this affect will be, and why the problem has not been addressed in the past, either by your jurisdiction or inter jurisdictionally with the other interests? Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 40 of 43 SECTION 11 CERTIFICATIONS AND ASSURANCES. As the duly authorized agent of the applicant, I certify that the information provided in this application is true and correct. I further assure that the applicant will comply with all applicable state and federal regulations concerning the Hazard Mitigation Grant Program. I will obtain all necessary permits and approvals if the proposed project is awarded Hazard Mitigation Grant funds. I recognize that failure to comply with all of the applicable state and federal regulations may be grounds for the revocation of cuRent, or the denial of future, Hazard Mitigation Grant Program funding. For projects that involve elevation of individual homes and structures, we must get applicable plans and permits. A building official currently certified by applicable code organizations (ICBO, etc.) must accomplish final certification of the elevation portion of the project. For projects that involve the acquisition/relocation of properties in the floodplain, the following eligibility criteria and assurances from 44 CFR § 206.434 (d) apply: A. We will convey the following restrictive covenants in the deed of any property acquired, accepted, or from which structures are removed (hereafter called the property). 1. 2. 3. The property will be dedicated and maintained in perpetuity for uses compatible with open space, recreational, or wetlands management practices. No new structure(s) will be built on the property except as indicated below: a. A public facility that is open on all sides and functionally related to a designated open space or recreation use; a. A restroom; or b. A structure that is compatible with open space, recreational, or wetlands management usage and proper floodplain management policies and practices that the Director approves in writing before the construction of the structure begins. After completion of the project, we will not apply for additional DISASTER assistance for any purpose with respect to the property to any federal entity or source, and no federal entity or source will provide such assistance. B. In general allowable open space, recreational, and wetland management uses include parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping (except where adequate waming time is not available to allow evacuation), temporary storage in the open of wheeled vehicles that are easily movable (except mobile homes), unimproved, previous parking lots, and buffer zones. C. Any stnactures built on the property will be flood proofed or elevated to the Base Flood Elevation plus one foot of freeboard. If our jurisdiction does not cuRently have a local hazard reduction plan or strategy, I certify our agreement that if selected for a HMGP grant one will be developed within 24 months of approval of the grant. I further certify that the proposed project has been reviewed by the appticable planning director/department and found consistent with our adopted comprehensive plan and development regulations. I understand that failure to comply with these conditions following the acceptance of any grant funds will cause the funds to be eligible for an immediate recapture by the State of Washington. Authorized Signature Date Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 41 of 43 SECTION 12 RESOLUTION DESIGNATING APPLICANT AGENT For the State of Washington Hazard Mitigation Grant Program Application BE IT RESOLVED THAT OR HIS/HER ALTERNATE: rint ame an i e rint ame an i e is hereby authorized to execute for and on behalf of , a local government entity, state agency, special purpose district, or private nonprofit organization established under the laws of the State of Washington, this application and to file in the Military Department, Emergency Management Division for the purpose of obtaining certain federal and state financial assistance under Section 404 of P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Act of 1988. THAT the hereby authorizes its agent to provide to the State Emergency Management Division for all matters concerning such state disaster mitigation assistance the assurances and agreements required. Passed and approved this day of (Signature and Title) CERTIFICATION 20 �, duly appointed as ame � e do hereby certify that the above is a true and correct copy of a resolution passed and approved by the of the on the day of 20 igna ure ie Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 42 of 43 EXECUTIVE ORDER 11988 � 11990 CHECKLIST EO -11988 FLOOD PLAIN MANAGEMENT & EO 11990 - WETLAND PROTECTION STEP 1. Determine whether the proposed action is located in a wetland and/or the 100 year floodplain (500 year floodplain for critical actions), or whether it has the potential to affect or be affected by a floodplain or a wetland. STEP 2. Notify the public at the earliest possible time of the intent to carry out an action in a floodplain or wetland, and involve the affected and interested public in the decision-making process. STEP 3. Identify and evaluate practicable alternatives to locating the proposed action in a floodplain or wetland (including alternative sites, actions and the Ano action option). If a practicable alternative exists outside the floodplain or wetland, FEMA must locate the action at the alternative site. STEP 4. Identify the full range or potential direct or indirect impacts associated with the occupancy or modification of floodptains and wetlands and the potential direct and indirect support of floodplain and wetland development that could result from the proposed action. STEP 5. Minimize the potential adverse impacts and support to or within floodplains and wetlands to be identified under step 4, restore and preserve the natural and beneficial values served by floodplains, and preserve and enhance the natural and beneficial values served by wetlands. STEP 6. Reevaluate the proposed action to determine first, if it is still practicable in light of its exposure to flood hazards, the extent to which it will aggravate the hazards to others, and its potential to disrupt floodplain and wetland values. Second, if altematives rejected at step 3 are practicable in light of the information gained in steps 4 and 5. FEMA shall not act in a floodplain or wetland unless it is the only practicable location. STEP 7. Prepare and provide the public with a finding and public explanation of any final decision that the floodplain or wetland is the only practicable altemative. STEP 8. Review the implementation and post-implementation phases of the proposed action to ensure that the requirements of the order are fully implemented. Oversight responsibility shall be integrated into existing processes. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 43 of 43 \� t � �?:''y � c ti,�;���;.�;;`- `,t�:::. - :, � _ STATE OE W,45HWGTON �ti11LITARY DEPARTNiE�1T E:`�1ERGENCY" �ti1,�NAGE,ti1ENT DIVISION ,k15: TA-?o Buildi,tg 20 Camp �tifurrav, t�Vachin�ton 9f3-t30-5122 Phr�ne: lZS.i) 5J1-,-000 • f�a.Y: (2��3) 51?-�300 April 12, 2002 Dear HMGP Planning Applicant: �ECElVEp �PR 151002 cirY �F �Ervr U7ILITY SYSTCMgN Thank you for your Planning Letter of Intent to participate in the state Hazard Mitigation Grant Program {HMGP) for the Nisqually Earthquake (FEMA-1361-DR- WA). Enclosed is the HMGP planning application, along with a quick overview of the application and a draft planning application guide that provides an overview of the new federal rules, as well as the first attempt to provide examples of the details that will be requested as the plans are developed. Please review the material carefully and I urge you to begin development of your planning application as soon as possible. If you will not be the applicant agent for your jurisdiction, please ensure these materials are submitted through that individual. During past application cycles, we have had numerous unsuccessful applicants because, for one reason or another, they waited to develop the application until the last few weeks prior to the deadline. This resulted, among other things, in inadequate public involvement and the applications were ineligible for further consideration. To clarify the requirements, a public notice and public meeting allowing public involvement in the development of your planning proposal and in using the federal, state and local funds and resources for developing an all hazards or all natural hazards mitigation plan will be required. One public notice and public meeting on planning must be held no later than May 28, 2002. You can combine the planning and project meetings and notices. Note that if you were eligible to submit for a project in the second round, the first project meeting must have been held by May 15, 2002. During the Planning Letter of Intent (LOI) period, we received 54 LOIs for total planning costs exceeding $39.3 million dollars. As the HMGP planning funds are limited and we estimate that there will be only $1.8 million (approximately) available in federal, state and local matching funds, in order to provide the most assistance, the HMGP Planning assistance grant will be provided up to a total of $100,000. This includes the 75% federal contribution, 12.5 % state and 12.5% local contribution, following a competitive process. Applicants with larger planning costs (over $100,000) must document that they have funding to complete the entire plan—all cost overruns are the applicant's responsibility. For purposes of this planning process, state agencies, including colleges and universities; local governments; tribal governments; special purpose ° - i�� Page Two April 12, 2002 districts; and private non-profit organizations with like government services are considered "local jurisdictions." The due date for return of the HMGP planning application is July 11, 2002. Applications not received by that date by 5:00 pm at Camp Murray, Building 20, will not be considered. ■ Applications for plans that do not have documented public involvement in the development are INELIGIBLE. ■ While it is acceptable for applicants to build off of existing plans in order to meet the new 322 planning criteria, no funds expended prior to grant approval will be considered for reimbursement or for consideration as part of the local match. • Plans that do not address the hazards, risks, and vulnerabilities of the inventory of buildings, people and infrastructure a.nd prioritize how these will be addressed may be INELIGIBLE. ■ Multi-jurisdictional or regional mitigation plans must be adopted by each jurisdiction's chief elected official; for the submission of the application, there must be a resolution or other authorizing documemt that provides assurance of all the jurisdictions' commitment to this planning effort in the planning application to be ELIGIBLE. ■ Jurisdictions with land use authority must be in compliance with the Growth Management Act for their area by the time of the application's due date. Special Purpose Districts, Tribes, and State Agencies must show communication of the status of GMA (and NFIP) for the planning coordination. These are just some of the potential problem areas. In the near future, we will be conducting applicant workshops and/or one-on-one application development meetings to answer any questions you might have on the process or specifics of the program. If you would like to schedule a one-on-one or to have staff attend a public meeting, please write or e-mail me, and these will be arranged on a first come, first serve basis. Periodically, there will be a Hazard Mitigation newsletter posted to the EMD website to clarify questions that other applicants have posed. The EMD site is: http://www.wa.qov/wsem/; look for the Mitigation, Analysis and Plans Unit. Please contact me at (253) 512-7079, j.sterlinq(c�emd.wa.qov, or one of the HMGP staff at (253) 512-7077 if you have questions. Sincerely, / - c _ .� /� ^�(1 Joan E Sterling HMGP Section Supervisor Enclosures � , �,,,rF , WASHINGTON STATE MILITARY DEPARTMENT - EMERGENCY MANAGEMENT DIVISION `'s ���� �'' MS: TA-20 Building 20 Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM ALL HAZARDS PLANNING GUIDE--DRAFT Nisqually Earthquake (FEMA-1361-DR-WA) � :,.. � �� -- � ; �4,� 'rr�'. � �, F2`�: ar'. , � r, �` � 1 __-. �� . �� �� �]:7_1�� This information is subject to chanqe. Hazard Mitigation Grant Program Planning April 2002 Washington State Hazard Mitigation Planning in 2002 As the result of the Nisqually Earthquake on February 28, 2001 which was declared a Presidential Major Disaster on March 1, 2001, Hazard Mitigation Grant Program (HMGP) funds became available to assist with hazard mitigation projects and planning on a statewide, competitive basis. For local governments, an approved hazard mitigation plan, as defined by Section 322 of the Disaster Mitigation Act of 2000 which amended the Robert T. Stafford Disaster Relief and Emergency Assistance Act, is required prior to any mitigation funding being provided as of November 1, 2003. The following provides the general guidance for those who submitted a Planning Letter of Intent (LOIs) by February 15, 2002. In order to provide the most assistance to those that have submitted LOI, the HMGP Planning grant will be provided up to a total of $100,000. This includes the 75% federal contribution, 12.5 % state and 12.5% local contribution, following a competitive process. As with the project funding, there is a requirement for public involvement. For the planning application, there needs to be an identification of the timeline for the development which includes public meetings and opportunities for citizens, businesses and other organizations and agencies to comment upon the planning and mitigation strategies for your jurisdiction. One public notice and public meeting on planning must be held no later than May 28, 2002. You can combine the planning and project meetings and notices. Note that if you were eligible to submit for a project in the second round, the first project meeting must have been held by May 15, 2002. For purposes of this application, a jurisdiction can be a state agency, a county or city government, federally recognized tribal government, a special purpose district, and nonprofit organizations with like.government services as defined in 44 CFR 206.221(e) and 206.434. Note that subdivisions of a county or city and portions of districts must apply through the Chief Executive Office. Special purpose districts and nonprofit organizations with like government services are encouraged to coordinate their information with local city or county organizations to incorporate into their city or county hazard mitigation plans or as stand alone documents to the state. Multi-jurisdictional planning is encou"raged as it provides a coordinated approach to hazard mitigation. An example would be having all school districts, public hospitals, utility districts and other entities within a county, city or a defined region (like a watershed or volcanic projection flow) provide their critical facilities and the hazard risks and vulnerabilities under a county umbrella plan as annexes. All participating jurisdictions must adopt the regional plan, as well. At this time, the regional approach would be addressed as one applicant, eligible for the maximum of $100,000. Washington State continues its commitment to hazard mitigation activities, comprehensive state mitigation planning, and strong program management through the new Section 322 hazard mitigation planning requirement. The attached criteria will be used for atl eligible applicants' hazard mitigation planning documents for the Hazard Mitigation Grant Program until final guidance is provided by the Federal Emergency Management Agency. Section 322 requires specific elements in the state hazard mitigation strategy or plan and adds the requirements for all eligible applicants to the Hazard Mitigation Grant Program to have a hazard mitigation plan approved by November 1, 2003 through the state and FEMA. Limited funding will be available for implementing planning and the state encourages building upon existing planning functions, such as floodplain management, wetlands management, Hazard Mitigation Planning Application Overview, as of April 2002, Page 1 shoreline management, and growth management. Part of the process is to describe actions to mitigate hazards, risks, and vulnerabilities identified under the plan and establish a strategy to implement those actions. There also must be an assessment of the effectiveness of a mitigation action after the mitigation action is complete. The Washington Military Department, Emergency Management Division, will be revising the state's Hazard Mitigation Strategy and the Nisqually Earthquake supplemental amendment to meet the new criteria with its partners (to include state agencies, local government, Indian Tribes, federal government, private non-profit organizations, special purpose districts, business and industry, associations, and the public) which once the state strategy is approved, it is effective for three years. • At this time, if you receive grant funds, you will need to develop a local hazard mitigation plan within 18 months of receiving grant funds. If you are submitting an application for a flood related project and this project is addressed in your local hazard mitigation plan, that will partially cover this requirement. The criteria for local mitigation planning will, over time, eliminate the separate planning requirements for all FEMA mitigation programs: Flood Mitigation Assistance, the Community Rating System, Pre-Disaster Mitigation (PDM), and HMGP. Eligible applicants do not need to have a mitigation plan in effect at this time as a condition of receiving HMGP funds. However, this requirement will be phased in no later than July 2003. At this time, applicants that have a mitigation plan will receive additional points/credits during the project application evaluation process. Those successful applicants that do not have a local mitigation plan will be required to develop one within 18 months of grant funding approval. The goal is to have viable projects identified following a comprehensive planning process that is coordinated through all local agencies and interest groups. There are a multitude of required plans that a community or jurisdiction must complete. The emphasis is on mitigating all hazards. Approved local plans will be effective for a five-year cycle. A Capital Improvement Plan (CIP) alone does not satisfy the hazard mitigation plan requirements. The requirement is to address prevention or avoidance of future damages, not capital improvements, growth or deferred maintenance. Eligible private non-profits and special purpose districts will be required to complete a hazard mitigation plan or strategy tailored to their issues. Resources ■ State hazard mitigation technical assistance with plan development and review guidance on sustainable recovery planning ■ FEMA series of "How To" manuals on various aspects of the mitigation planning process. The first of these, Understandinp Your Risks: Identifying Hazards and Estimatinq Losses (FEMA 386-2), August 2001, is now availab/e on FEMA's websife. General Timeline Public Notice/First Public Meetings to be held by: Application to be Received at EMD by: Potential Grant Agreement Signed: Plan Due to State For Review: Reviews Performed, Submitted to Region 10: May 28, 2002 July 11, 2002 September 27, 2002 July 1, 2003 September 2003 (estimate) Please call the state Hazard Mitigation Office for technical assistance or questions at (253) 512-7077. � Hazard Mitigation Planning Application Overview, as of April 2002, Page 2 GENERAL OVERVIEW OF APPLICATION SECTION 2 AND 3. APPLICANT AGENT AND RESOLUTION. The Applicant Agent or Alternate Applicant Agent is the individual who is responsible for preparation of the application; has signature authority for the application, grant agreements, and payment vouchers; and is appointed by the Chief Elected Official (CEO). The Lead Planner is the point of contact for coordinating the hazard mitigation planning effort. A CEO cannot appoint themselves as applicant agent. Each disaster event needs a new and specific resolution or letter for that disaster and for the particular program—HMGP. For multi-jurisdictional applications, there must be a resolution from each eligible jurisdiction agreeing to the primary applicant agent. SECTION 4. PLANNING AREA DESCRIPTION. The planning area may be a state agency and the buildings, infrastructure, and land which they control; county, city, watershed, specified region or other defined area. Include the budget, up to $100,000. If the plan will be more than this amount, indicate the entire budget in Section 6. _ The letter or email from Ecology may be the same as submitted for a project application, if submitted within the past year. SECTION 5. PLANNING SCOPE NARRATIVE. As part of your narrative, please include timelines such as regular council meetings or local requirements for announcements (i.e., 30 days in the local paper for public meetings); identify with the local planning department and emergency management offices the types of existing mitigation plans, hazards (including those that may cross geopolitical boundaries), risk assessments, inventories, and vulnerability assessments; and the strategies that may have been developed or identified. If you have not accomplished these objectives, include how you intend to do so. A local hazard mitigation plan or strategy is a document that identifies and analyzes the. hazards, risks, and vulnerabilities of a given jurisdiction (entity) and provides key decision makers an action plan on how to deal with those hazards. A risk assessment includes the types of hazards that your jurisdiction's citizens, buildings and infrastructure are subject to and the vulnerability is the possibility of'these hazards occurring. SECTION 6. PLANNING BUDGET AND FUNDING SOURCES. For the budget, please identify whether there have been other funds applied for to accomplish this activity. We encourage using funding from other state or local resources as the match, such as the Flood Control Assistance Account Program, as long as the entire mitigation planning is accomplished. See the attached draft Local Mitigation Planning criteria for more details on how to proceed with your actual plan. Some of the information may help you identify the scope of your planning efforts. Hazard Mitigation Planning Application Overview, as of April 2002, Page 3 Sec. 201.6 Local Mitigation Plans The local mitigation plan is the representation of the jurisdiction's commitment to reduce risks from natural hazards, serving as a guide for decision makers as they commit resources to reducing the effects of natural hazards. Local plans also will serve as the basis for the State to provide technical assistance and to prioritize project funding. (a) Plan requirement. (1) For disasters declared after November 1, 2003, a local government must have a mitigation plan approved pursuant to this section in order to receive HMGP project grants. Until November 1, 2003, local mitigation plans may be developed concurrent with the implementation of the project grant. (2) Regional Directors may grant an exception to the plan requirement in extraordinary circumstances, such as in a small and impoverished community, when justification is provided. In these cases, a plan will be completed within 12 months of the award of the project grant. If a plan is not provided within this timeframe, the project grant will be terminated, and any costs incurred after notice of grant's termination will not be reimbursed by FEMA. , (3) Multi-jurisdictional plans (e.g. watershed plans) may be accepted, as appropriate, as long as each jurisdiction has participated in the process and has officially adopted the plan. State-wide plans will not be accepted as multi-jurisdictional plans. (b) Planning process. An open public involvement process is essential to the development of an effective plan. In order to develop a more comprehensive approach to reducing the effects of natural disasters, the planning process shall include: (1) An opportunity for the public to comment on the plan during the drafting stage and prior to plan approval; (2) An opportunity for neighboring communities, local and regional agencies involved in hazard mitigation activities, and agencies that have the authority to regulate development, as well as businesses, academia and other private and non-profit interests to be involved in the planning process; and (3) Review and incorporation, if appropriate, of existing plans, studies, reports, and technical information. (c) Plan content. The plan shall include the following: (1) Documentation of the planning process used to develop the plan, including how it was prepared, who was involved in the process, and how the public was involved. (2) A risk assessment that provides the factual basis for activities proposed in the strategy to reduce losses from identified hazards. Local risk assessments must provide sufficient information to enable the jurisdiction to identify and prioritize appropriate mitigation actions to reduce losses from identified hazards. The risk assessment shall include: (i) A description of the type, location, and extent of all natural hazards that can affect the jurisdiction. The plan shall include information on previous occurrences of hazard events and on the probability of future hazard events. (ii) A description of the jurisdiction's vulnerability to the hazards described in paragraph (c)(2)(i) of this section. This description shall include an overall summary of each hazard and its impact on the community. The plan should describe vulnerability in terms of: (A) The types and numbers of existing and future buildings, infrastructure, and critical facilities located in the identified hazard areas; (B) An estimate of the potential dollar losses to vulnerable structures identified in paragraph (c)(2)(i)(A) of this section and a description of the methodology used to prepare the estimate; (C) Providing a general description of land uses and development trends within the community so that mitigation options can be considered in future land use decisions. (iii) For multi-jurisdictional plans, the risk assessment section must assess each jurisdiction's risks where they vary from the risks facing the entire planning area. (3) A mitigation strategy that provides the jurisdiction's blueprint for reducing the potential losses identified in the risk assessment, based on existing authorities, policies, programs and resources, and its ability to expand on and improve these existing tools. This section shall include: (i) A description of mitigation goals to reduce or avoid long-term vulnerabilities to the identified hazards. (ii) A section that identifies and analyzes a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each hazard, with particular emphasis on new and existing buildings and infrastructure. (iii) An action plan describing how the actions identified in paragraph (c)(2)(ii) of this section will be prioritized, implemented, and administered by the local jurisdiction. Prioritization shall include a special emphasis on the extent to which benefits are maximized according to a cost benefit review of the proposed projects and their associated costs. (iv) For multi-jurisdictional plans, there must be identifiable action items specific to the jurisdiction requesting FEMA approval or credit of the plan. (4) A plan maintenance process that includes: (i) A section describing the method and schedule of monitoring, evaluating, and updating the mitigation plan within a five-year cycle. (ii) A process by which local governments incorporate the requirements of the mitigation plan into other planning mechanisms such as comprehensive or capital improvement plans, when appropriate. (iii) Discussion on how the community will continue public participation in the plan maintenance process. (5) Documentation that the plan has been formally adopted by the governing body of the jurisdiction requesting approval of the plan (e.g., City Council, County Commissioner, Tribal Council). For multi-jurisdictional plans, each jurisdiction requesting approval of the plan must document that it has been formally adopted. (d) Plan review. (1) Plans must be submitted to the State Hazard Mitigation Officer for initial review and coordination. The State will then send the plan to the appropriate FEMA Regional Office for formal review and approval. (2) The Regional review will be completed within 45 days after receipt from the State, whenever possible. (3) Plans must be reviewed, revised if appropriate, and resubmitfed for approval within five years in order to continue to be eligible for HMGP project grant funding. LOCAL MITIGATION PLANS Local Mitigation Plan requirements in §201.6 of the Interim Final Rule (Rule) apply to both local jurisdictions and Indian tribal governments (henceforth referred to as local jurisdictions). The local mitigation planning requirements in this section encourage agencies at all levels, local residents, businesses, special purpose districts, and the non-profit sector to participate in the mitigation planning and implementation process. This broader public participation enables the development of mitigation measures that are supported by these various stakeholders and reflect the needs of the community. Private sector participation, in particular, may lead to identifying local funding that would not otherwise have been considered for mitigation activities. Washington State Military Department, Emergency Management Division (EMD), coordinates the state's Hazard Mitigation Strategy with all its partners, to include state agencies, local governments, Indian Tribes, federal agencies, private non-profit organizations, special purpose districts, businesses and industries, associations, and the public. The state may provide additional direction in the future; however, all hazard mitigation planning should meet the following state goals: ■ Save lives and reduce public exposure to risk • Reduce or prevent damage to public and private property ■ Reduce adverse environmental or natural resource impacts ■ Reduce the financial impact on public agencies and society Additionally, Washington State requires documented notification and public involvement for the planning process and compliance with all applicable federal, state, and local laws. For instance, communities must be in good standing with the National Flood Insurance Program; if required to plan under the Growth Management Act, have an approved plan, as well as Critical Area Ordinances (CAOs) and Development Regulations to protect the CAOs. Information provided on vulnerabilities may be protected by the Public Disclosure Act; however, the intent is to identify ways to prevent or eliminate potential damages in the future. As with state plans, the Rule criteria for the local plans require that communities only address natural hazards. Comprehensive mitigation plans, however, should consider man-made and technological hazards. In many instances, natural disasters have secondary effects, such as dams breaking due to floods, or hazardous material releases due to tornadoes. Multi-hazard plans will better prepare communities in the event of such disasters. States are required to coordinate with local governments in the formation of hazard mitigation strategies, and the local strategies combined with initiatives at the state level form the basis for the State Mitigation Plan. With the information contained in local mitigation plans, states are better able to identify technical assistance needs and prioritize project funding. Furthermore, as communities prepare plans and each eligible jurisdiction contributes by identifying their buildings and infrastructure at risk, states continually improve the level of detail and comprehensiveness in statewide risk-assessments. All local jurisdictions must have approved plans by November 1, 2003 to be eligible for Hazard Mitigation Grant Program funding for Presidentially-declared disasters after this date. This will require that local plans be submitted to the state by early July 2003 in order for them to be approved by November 1, 2003. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T. A P R I L 2 0 0 2 3- 1 0 LOCAL MITIGATION PLANS u SCORING The current methodology used throughout this Section relate to 44 CFR Part 201 scoring. Each planning element must receive a"Satisfactory" for the plan to be approved. The scoring system is based on the following: U= Unsatisfactory. The plan does not address the criteria. N= Needs Improvement. The plan addresses the criteria, but needs major improvement. Reviewer's comments must be provided. S= Satisfactory. The plan meets the minimum criteria. Reviewer's comments are Encouraged, but not required. O= Outstanding. The plan exceeds the minimum criteria. Reviewer's comments are encouraged, but not required. RE(�UIRED OR NOT? When reviewing this guidance, Shall or Must are required. Should is strongly suggested. The Sections covered in Part 3: Local Mitigation Plans include: 3.1 Prerequisites; 3.2 Planning Process; 3.3 Risk Assessment; 3.4 Mitigation Strategy; and 3.5 Plan Maintenance Procedures. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I � 2 0 0 2 3- 2 LOCAL MITIGATION PLANS .-- .. . . }� S. f C ' n '.-1 y' ' . ' 3��1�P°°RER�EQ�USISI�T`ES�f��:;.: ` ' ' � ` ` � .� ° : .r -4 ,^ r �' � ... . , r._> � . _ .... ..... .. . . � _.: , a . , s _ .. . . _ . . ,. . . . . . . . . . _ . _ _ . . _ .. . � � � The local government submitting the plan must satisfy the following three prerequisites before the plan is reviewed by the state and/or FEMA. If these prerequisites have not been fulfilled, the plan cannot be reviewed. 3.1.1 ADOPTION BY THE LOCAL GOVERNING BODY Resource: For more information about adopting the mitigation plan, see: ✓ Bringing the P/an fo Life (FEMA 386-4). Scoring: ❑ Not Met. The plan has not been formally adopted by the local governing body. ❑ Not Met. The plan has been formally adopted by the local governing body, but a copy of the signed plan adoption resolution is not included. ❑ Met. The plan has been formally adopted by the local governing body and a copy of the signed plan adoption resolution is included. 3.1.2 MULTI-JURISDICTIONAL PLAN ADOPTION Resource: For more information about adopting the mitigation plan, see: ✓ Bringing the P/an to Life (FEMA 386-4). Scoring: ❑ Not Met. The plan has not been formally adopted by each local governing body. P�AN CRITERIA--WASHINGTON STATE DF3AFT 3-3 Explanation: Adoption by the local governing body demonstrates the jurisdiction's commitment to fulfilling the mitigation goals and objectives outlined in the plan. Adoption legitimizes the plan and authorizes responsible agencies to execute their responsibilities. The plan must include a copy of the resolution adopting the plan. Explanation: In order for multi-jurisdictional plans to be approved, each jurisdiction that is included in the plan must have its governing body adopt the plan before submission to the state and FEMA, even when a regional agency has the authority to prepare such plans in the name of the respective jurisdictions. LOCAL MITIGATION PLANS ❑ Not Met. The plan has been formally adopted by the local governing body, but a copy of the signed plan adoption resolutions is not included. ❑ Met. The plan has been formally adopted by each local governing body and a copy of each of the signed plan adoption resolutions is included. 3.1.3 MULTI-JURISDICTIONAL PLANNING PARTICIPATION Explanation: A multi-jurisdictional plan, as prepared by regional planning and development authorities (e.g. watershed/river basin commission), is acceptable as a Local Mitigation Plan under DMA 2000. However, the plan will be rejected if all of the jurisdictions encompassed in the plan do not participate in its development. Therefore, the plan must document how each jurisdiction participated in the planning process. Resource: For more information on initiating a comprehensive local mitigation planning process, see: ✓ Getting Started (FEMA 386-1). Scoring: ❑ Not Met. Not all of the affected jurisdictions actively participated in the planning process. ❑ Met. All of the affected jurisdictions actively participated in the planning process. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I L 2 0 0 2 3- 4 LOCAL MITIGATION PLANS §201.4(b) and §201.4(c)(1) require that there be an open public involvement process in the formation of a plan. This includes opportunities for the public to comment on the plan at all stages of its formation, and the involvement of any neighboring communities, interested agencies, or private and non-profit organizations. This also should include a review of any existing plans or studies and incorporation of these if appropriate. Documentation of the planning process, including how the plan was prepared, who was involved in the process, and how the public was involved is essential. The state will announce a required timeline, however, allow at least 45 days for the first public meeting prior to submission. This section includes the following subsection: ■ 3.2.1 Documentation of the Planning Process 3.2.1 DOCUMENTATION OF THE PLANNING PROCESS The plan should document how the planning team was formed and the number and outcomes of the meetings the planning team held. Ideally, the local mitigation planning team is composed of local, state, and federal agency representatives, as well as community representatives, local business leaders, and educators. In addition to the core team preparing the plan, it also is important to indicate how the public (residents, businesses, and other interested parties) participated, including what means (e.g., WebPages, storefronts, toll free phone lines, etc.) were made available to those who could not attend public forums to voice concerns or provide input during the planning process, allowing at least a minimum of 45 days prior to submission. Resource: For more information on the planning process; ideas on finding stakeholders, generating public interest, enlisting partners, and choosing an appropriate public participation model; and advice to local governments seeking to initiate a comprehensive local mitigation planning process, see: ✓ Getting Started (FEMA 386-1). P L A N C R I T E R I A-- W A 5 H I N G T O N S T A T E D R A F T; A P R I L 2 0 0 2 3- 5 Explanation: A description of the planning process should include how the plan was prepared, who was involved in the planning process, and the timeframe for preparing the plan. LOCAL MITIGATION PLANS Examp/es: �. ����s■ Original Submittal: Friendly County has developed a local hazard mitigation plan. The County Planning Department was responsible for development of the plan. The Planning Department formed a planning team comprised of representatives from FEMA Region XX, state government, local City governments, community groups, local businesses, and State University, which is located in Friendly County. The plan was developed over one year. }l _ _:<��s ,«,{, �} ;'R E'U�I�`E.<W�E :R ;�:,.5 �� C_.O� M $M. E'�N� T. S. �`: `�'.. .x� �;� �. � . . . . PLAN CRITERIA CORRESPONDING PLAN IMPROVEMENTS NEEDED SUBSECTION SECTION 3.2.� The planning process included representatives from many organizations, but there is no mention of public involvement or details on the lannin rocess. Required Revisions: • ���� To receive a satisfactory score, the plan must include specifics on the planning process and discuss public involvement. Revised Submittal: Friendly County has developed a local hazard mitigation plan. The County Planning Department was responsible for development of the plan. The Planning Department formed a planning team comprised of representatives from FEMA Region XX, state government, local City governments, communiry groups, local businesses, and State Universiry, which is located in Friendly County (see Appendix XX for a list of team members). This team met every two weeks for three months and once a month thereafter. The plan was developed over one year. An effort was made to solicit public input during the planning process and three public meetings were hetd during the formation of the plan: one at the beginning, one after a first draft was produced, and one after a final draft was produced. Citizens could also access the County Hazard Mitigation Plan website to provide input. The State University assisted greatly in the development of the plan by providing graduate students from the Urban Studies and Planning Department to help County Planning Department Staff. These students helped organize the public meetings and maintained the website. Feedback received from the public proved valuable in the development of the plan. Several comments were received that led to the rethinking of some of proposed priority mitigation actions including some from residents of the rural southern portion of the county that illustrated the need for assistance with maintaining drainage channels. As access to this very rural area is by one- lane or gravel roads, it is often overlooked by the County Public Works Office. During the last heavy rainfall several of the small creeks were blocked by debris, causing backup flooding of several of the properties. Maintenance and clearing of channels are activities that are now included in the flood hazard portion of the Hazard Mitigation Plan. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I � 2 0 0 2 3- 6 LCICAL MITIGATION PLANS §201.6(c)(2) of the Rule outlines specific information that local jurisdictions must consider when completing the risk assessment portion of the plan. Local risk assessments must provide sufficient information to enable the jurisdiction to identify and prioritize appropriate mitigation actions to reduce losses from identified hazards. This includes detailed descriptions of all the hazards that could affect the jurisdiction along with an analysis of the jurisdiction's vulnerability to those hazards. Specific information about numbers and types of structures, potential dollar losses, and an overall description of land use trends in the jurisdiction must be included in this analysis. For multi-jurisdictional plans, any risks that affect only certain sections of the planning areas must be assessed separately in the context of the affected area. This section includes the following six subsections as follows: • 3.3.1 • 3.3.2 • 3.3.3 • 3.3.4 • 3.3.5 • 3.3.6 � 3.3.1 Identifying Hazards Profiling Hazard Events Assessing Vulnerability: Identifying Assets Assessing Vulnerability: Estimating Potential Losses Assessing Vulnerability: Analyzing Development Trends Multi-jurisdictional Risk Assessment IDENTIFYING HAZARDS ■ Reviewing reports, plans, flood ordinances, and land use regulations among others; ■ Talking to experts from federal, state, and local agencies and universities; ■ Searching the Internet and newspapers; and • Interviewing long-time residents. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I L 2 0 0 2 3- 7 Explanation: The local risk assessment should identify what hazards are likely to affect the area. The plan should describe the sources used to identify hazards, noting any data limitations, and provide an explanation for eliminating any hazards from consideration. The process for identifying hazards could involve one or more of the following: LOCAL MITIGATION PLANS Resources: Examples: • �\��� For more information on identifying hazards, see: ✓ Undersfandrng Your Risks (FEMA 386-2), Step 1. ✓ Integrating Man-Caused Disasters into Mitigation Planning (FEMA 386-7), Phase 2. Original Submittal: Friendly County has identified several hazards to be addressed in the County's Hazard Mitigation Plan. These hazards were identified during the development of the County's plan based on input from Planning Committee members, and were determined to be the hazards that present the highest risk for the County. The Friendly County Mitigation Plan addresses the following hazards: ■ Hurricanes; ■ Flooding; • Coastal Erosion; and ■ Terrorism. f?� ,, ,:R�E V��,I E tW; Ea R,'-.S : C,�O M:M E aN. T.5���� 4_'r�� .;}.�; PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.3.1 ■ The County did not indicate how or why the hazards were identified. ■ It is not clear if the County identified all relevant hazards. Required Revisions: • ���� Document the process followed to identify and/or eliminate hazards for consideration. Revised Submittal: Friendly County identified several hazards that are addressed in the County's Hazard Mitigation Plan. These hazards were identified through an extensive process that utilized input from Planning Committee members (comprised of representatives from FEMA Region XX, County agencies, City governments, local businesses, community groups, State Emergency Management Offices, and the State University), public input, researching past disaster declarations in the P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T; A P R I L 2 0 0 2 3- 8 LOCAL MITIGATION PLANS County, a review of current FIRMs, and risk assessments completed by the County Emergency Management Agency. In addition, the County Planning Agency is developing a GIS database that will map the County's infrastructure, critical facilities, and land uses. Initial data from this study also was used to determine those hazards that present the greatest risk to the County. The following table identifies the hazards. Hazard How idenfified Wh identified Hurricanes • Review of past disaster • The County is hit almost every declarations year by a hurricane • Input from County Department of • Hurricanes have caused Natural Resources damage (personal and • Input from residents property), flooding, and • Risk Assessments evacuation situations Flooding • Review of FIRMs • Associated with the effects of • Input from County Planning hurricanes, which hit the County Office frequently • Risk Assessments � Several repetitive loss properties • Public input are located in the County � Review of past disaster • The County contains many declarations rivers and streams, and is • Identification of NFIP repetitive located along the coast loss ro erties in the Count Coastal • Input from County Planning • The County is undergoing Erosion Office development pressure along the • Input from County Department of coast Natural Resources • Coastline stabilization measures • Input from Emergency State have been implemented in the University (conducting shoreline past year research) • Related to hurricane frequency • Public in ut Terrorism • Input from local utility company • Nuclear power plant is located in • Public input the County • Heightened sense of security since Se tember 2001 3.3.2 PROFILING HAZARD EVENTS P l A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T; A P R I L 2 0 0 2 3- 9 LOCAL MITIGATION PLANS Explanation: When appropriate, the hazard analysis should also identify on a map the areas affected by each identified hazard. Additionally, a composite map should be provided for.hazards with a recognizable geographic extent (i.e., hazards that are known to occur in particular areas of the jurisdiction, such as floods, coastal storms, wildfires, tsunamis, and landslides). For those hazards not geographically determined, plans should indicate their applicable intensity. For example, in areas where tornadoes occur, plans should indicate their maximum wind speed. The plan should provide a discussion of past occurrences of hazard events in or near the community in terms of their severity and resulting effects. The plans should also describe the analysis used to determine the probability of occurrence and magnitude of future hazard events. The plans should characterize each hazard and include the following information: ■ The probability or likelihood that the hazard event would affect an area; ■ The magnitude or severity of the hazard events; ■ The geographical extent or areas in the community that wou►d be affected; and ■ The conditions, such as topography, soil characteristics, meteorological conditions, etc., in the area that make it prone to hazards. Resource: Examples: • ����� The analysis should be detailed enough to allow identification of the areas of the jurisdiction that are most severely affected by each hazard. For more information on profiling hazards, see: Understanding Your Risks (FEMA 386-2), Step 2. Original Submittal: Sandy County is subject to riverine and flash flooding throughout large sections of the County. There have been several flooding incidents in the County. A severe flash flood occurred in June of 2000, and the Mud River reached 100-year flood levels in 1996. Many factors within the County affect the type and severity of flooding, including the mountains, the location of development, the amount of snow and rainfall received, and the large, wide floodplain of the Mud River. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T. A P R I L 2 0 0 2 3- 10 LOCAL MITIGATION PLANS � `� ^ _�� � �,RzE�Vgtl E W E�R`' S' {C�O�M�M E N Ty,S = L > _ � _ . .... .__.,.. ,.�� .. . . , .. ._.. . ...�.w ._,.,.,. �., ,... _ __. . , . .... , . _ .. PLAN CRITERIA CORRESPONDING PLAN IMPROVEMENTS NEEDED SUBSECTION SECTION 3.3.2 • Although the factors affecting the severity of flooding were listed, no details of their presence or location in the County were provided. • The County did not provide a map identifying areas affected by flooding. • A limited histo of floodin was discussed. Required Revisions: For a satisfactory score, the plan should document the process used to determine differences in vulnerability to the hazard, differentiate the ways in which areas of the County are affected, and provide a map or other tool to delineate hazard areas. U N S � Revised Submittal: , , , Sandy County is subject to riverine and flash flooding. The County Planning Department has reviewed the County's Flood Insurance Rate Maps (FIRMs) and Flood Insurance Study (FIS), and has worked with the local college to compile a profile of the flooding hazard in the County. The college provided support by completing research on flooding history in the County and entering this data into a GIS database. The GIS program shows the extent and areas affected by past flooding, and is overlain by County tax maps. This, along with the County's FIRMs and FIS, provides a clear picture of areas and structures most vulnerable to flooding. (See attached Map X.X, Areas of Sandy County subject to Flood Hazards). Flash Floodinq The western section of the County is very mountainous with steep slopes and stream valleys. This area receives several large thunderstorms per year that cause intense rainfall for short periods of time, resulting in water flowing down from the mountains, collecting in, and sometimes overtopping the valley streams. There have also been issues with the maintenance and clearing of drainage channels in this area that have resulted in obstructions restricting P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T; A P R I L 2 0 0 2 3- 11 LOCAL MITIGATION PLANS the flow of water during a storm. Although this area is fairly rural, many of the residents live in the 100-year floodplain because of the steep slopes. These conditions make response and evacuation operations very difficult, adversely affecting the safety of residents. The most recent incident occurred in June of 2000. A severe thunderstorm produced significant localized rainfall. Two small bridges were washed out and many County residents were stranded. Although no one was injured, several structures were flooded and many residents were cut off from the rest of the County. This event was estimated at a 25-year flood elevation. Riverine Flooding The central and eastern sections of the County are subject to riverine flooding. This is usually caused by extensive rainfall over a period of several days and can be worsened by snowmelt conditions. The Mud River located in Sandy County has flooded 12 times in the past 75 years; one was a 200-year level, four were 100-year levels, three were 50-year levels, and four were 10-year levels. The 200-year flood occurred in 1952 and resulted in significant damage to Iron City and Silvertown. The most recent flood was a 100-year level flood that occurred in 1996. The area surrounding the Mud River is subject to flood damage because of the large amounts of rainfall and snowmelt it receives; the wide, flat floodplain; and the large numbers of structures located in the floodplain. 3.3.3 ASSESSING VULNERABILITY: IDENTIFYING ASSETS Explanation: This information list should be based on an inventory of existing and proposed structures within the community and/or an estimate of those located within identified hazard boundaries. The information should include critical facilities, such as shelters and hospitals, and infrastructure, such as roadways, water, utilities, and communication systems. The community should determine how far into the future they wish to go in considering proposed structures, including planned and approved P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I L 2 0 0 2 3- 12 LOCAL MITIGATION PLANS Examples • ���� development. It may be based on information in their comprehensive plan or land use plan. The community should determine how best to indicate structures that are vulnerable to more than one hazard. ✓ Understanding Your Risks (FEMA 386-2), Step 3. Original Submittal: Rocky County is susceptible to flooding and fire hazards. The Planning Department compiled a list of critical facilities in the County and determined whether they were likely to be impacted by hazards. They found several critical facilities in the County were susceptible to damage from flooding, including five storm shelters, one hospital, the local communication utility company, one wastewater treatment plant, and an old industrial site containing hazardous waste. Critical facilities that would be damaged by fire include one school and one hospital located in the rural, wooded portion of the County. �` ' �R�E V� I�E WSEaR �' S'C O M=M E N T S ,, Y` � �_�_, ._.. .. ,._.. . _~ � _....�� ,� ... __ _..� , r _. . .�.. . . _.v � ._ .,�1 _�. ,.. w � .. � s . .. . PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.3.3 • The plan did not indicate how the critical facilities were identified. Required Revisions: • ����' ■ The plan should show how the critical facilities were identified and include a map showing the location of the facilities and the hazard(s) to which they are susceptible. The vulnerability assessment should address future planned development. Although not a requirement, it would be useful for the plan to address the presence of any special populations. Revised Submittal: . P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I L 2 0 0 2 3- 13 Resource: For a discussion on identifying vulnerable structures, see: LOCAL MITIGATION PLANS The Hazard Mitigation Plan for Rocky County identifies critical facilities located in the County and the hazards to which these facilities are susceptible. A critical facility is defined as a facility in either the public or private sector that provides essential products and services to the general public, is otherwise necessary to preserve the welfare and quality of life in the County, or fulfills important public safety, emergency response, and/or disaster recovery functions. The critical facilities identified in the County are storm shelters; hospitals and other health care facilities; gas, electric, and communication utilities; water and wastewater treatment plants; hazardous waste sites; and schools (see attached map XX Critical Facilities and Hazard Vulnerability). The Rocky County Planning Department used GIS and other modeling tools to map the county's critical facilities and determine which are most likely to be affected by hazards. The two hazards most likely to impact the County are flooding and wildfires. The analysis revealed the following: ■ Flooding Hazard: A 100-year flood would have an impact on five storm shelters, one hospital, one elderly housing project, the local communication utility company, one wastewater treatment plant, and an old industrial site containing hazardous waste. ■ Fire Hazard: Brush fires could have an impact on one school and one hospital located in the rural, wooded portion of the County. In addition to critical facilities, the County contains at risk populations that should be factored into a vulnerability assessment. These include a relatively large population of elderly residents with limited mobility. An analysis of the County Comprehensive Plan indicates that there is a slight but constant increase in residents expected over the next 20 years. Most of the residential development is expected to occur in the already developed areas outside of the 100-year floodplain. 3.3.4 ASSESSING VULNERABILITY: ESTIMATING POTENTIAL LOSSES P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I L 2 0 0 2 3- 14 LOCAL MITIGATION PLANS Explanation: Describing vulnerability in terms of dollar losses provides the community and the state with a common framework in which to measure the effects of hazards on assets. The plan should include an estimate of losses for the identified vulnerable assets. An estimate should be provided for each hazard, and should include, when resources permit, structure, contents, and function losses to present a full picture of the total loss for each asset. Special �; =VUhile:the Riile does�not_require�it, the plan-should:include a�.composite Considerations: loss map to show� high potential _loss are`as �.' . ' , _ � , ,.. . Resource: Examples: • �\��� For a step-by-step method for estimating losses, see: ✓ Undersfanding Your Risks (FEMA 386-2), Step 4. Original Submittal: The Rocky County Planning Department has utilized GIS modeling, field inspections, and historical data to estimate the potential dollar losses if the County were to experience ftooding and wildfires, the two most likely hazards to occur in the County. The vulnerable structures and facilities were identified earlier in the planning process. The County will have an estimated $10 million dollars damage during a major flood, and an estimated $3 million dollars damage in the case of a severe wildfire. _ , �.. ,. , �.REVIE�WER>'S `CO:MM'E'N.TS.... , `,.r},:� .. n j .- .. . . . . , ._.. � va.. . .... .. . .... . PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.3.4 • The plan did not specify which structures/facilities would be damaged, and by what hazard. • The costs were not broken down for each asset likel to be dama ed. Required Revisions: The plan should include an estimate for each structure and/or facility likely to be damaged. Although not a requirement, a map showing the assets likely to be damaged, along with estimates of damage, would be helpful. V N S � Revised Submittal: The Rocky County Planning Department has used GIS modeling, field inspections, and historical data to estimate the potential dollar losses if the County were to experience flooding and wildfires, the two most likely hazards to occur in the County. The vulnerable structures and facilities were identified earlier in the planning process. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I L 2 0 0 2 3- 15 LOCAL MITIGATION PLANS The County utilized the guidelines in the FEMA document Undersianding Your Risks: Identifying Hazards and Estimating Losses to develop a cost estimate for damage. The estimated costs are as follows: Potential flood losses: ■ Residential properties (including senior citizens home): $2.5 million ■ Local hospital: $3 mitlion ■ Schools: $2 million ■ Communication utility company: $1 million ■ Waste water treatment plant: $1.5 million See attached map XX, Estimated Flood losses by Location and Type of Asset. Potential Wildfire losses: ■ Residential properties: $1 million ■ Hospital: $1.5 million ■ Secondary schoot: $500,000 See attached map XY, Estimated Wildfire losses by Location and Type of Asset. 3.3.5 ASSESSING VULNERABILITY: ANALYZING DEVELOPMENT TRENDS Explanation: The plan should provide a general overview of land uses and types of development occurring within the community. This can include existing and proposed land uses as well as development densities in the identified hazard areas and any anticipated future changes. This information provides a basis for making decisions on the type of mitigation approaches to consider, and the locations in which these approaches should be applied. This information also can be used to influence decisions regarding future development in hazard areas. Resource: For more information on development trends, see: ✓ Deve/oping the P/an (FEMA 386-3). P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T, A P R I � 2 0 0 2 3- 16 LOCAL MITIGATION PLANS Examples: • �\/�� Original Submittal: Friendly County is centrally located in the state. The county is largely rural and the main land use is farming. Jasperville City is located along the northern border of the County along the Big River. Other land uses within the County include industrial and commercial areas, residential areas, park land and open space, and specialized land use categories (institutional, mixed-use). The County has been dealing with some residential development pressure in the region surrounding Jasperville. Otherwise the County does not expect any changes in land use or development pressure. �' j Y,� x��R E�U I�Er�W�`E R�'� S t C O M M E N�T S;i �` .", �:`` ��:__._�.��._�._� _� .. .�. :�._�,�.. _ . �._. __ _ _.�._„ . ., _...._ . .� .� . ._.._ .... . PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.3.5 • Although the plan lists the land uses, it does not give an indication of where the land uses are relative to hazard areas, and whether there are an antici ated chan es in land uses. Required Revisions: • ���� To receive a satisfactory score, the plan should provide more specifics on the land use types and locations and indicate if there are any planned changes, particularly in or near hazard areas. Revised Submittal: Friendly county is centrally located in the state and is largely rural. A majority of the County's land use is designated as farmland. The largest city, Jasperville, is located along the northern boundary of the county along the Big River. The land uses within the county consist of: industrial and commercial areas, located in and around Jasperville; residential areas, located in the suburbs surrounding Jasperville; park land and open space, located largely in the eastern section of the county; farmland, which is a majority of the County; and specialized land use designations (institutional, mixed-use) located in the City. . The suburbs of Jasperville have recently undergone residential development pressure as several large companies have opened offices in the City within the past year, attracting new residents to the area. The County Planning Office has indicated that the residential development pressure surrounding Jasperville is the largest concern with respect to future land use decisions and hazard mitigation planning. The Big River floods periodically and many of the newly developing residential areas are located in close proximity to the Big River. P � A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T. A P R I L 2 0 0 2 3- 17 LOCAL MITIGATION PLANS The remainder of the County is not expected to undergo development pressure, and the Planning Office does not anticipate any changes in land use. 3.3.6 MULTI-JURISDICTIONAL RISK ASSESSMENT Explanation: The multi-jurisdictional plan can present information for the general planning area as a whole as described in the previous paragraphs. However, where hazards and associated losses occur in only part of the planning area, this information should be attributed to the particular jurisdiction in which they occur. Further, where unique construction characteristics occur, they should be indicated on the plan so that appropriate mitigation measures are considered. Resource: Examples: • '���� For more information on creating a detailed risk assessment, see: ✓ Undersfanding Your Risks (FEMA 386-2). Original Submittal: Rumble County is a large county centrally located in the state. As such, there are several separate jurisdictions within the County. All of these jurisdictions contributed to the risk assessment analyses performed for the County Hazard Mitigation Plan (see preceding Section XX). All jurisdictions within the County are subject to riverine flooding, which has been determined to be the greatest risk for the County. �'i� . � .�:.�� � . .��-.�R�E ,V�I`�E� W tE , R�'s=S �, C �O� M:zM ;E� N Tw S`�`T, '_ � , 4 � { � ;; ;� PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.3.6 � The plan does not indicate if any of the contributing jurisdictions faced additionaf risks, or if the were affected differentl b floodin . Required Revisions: To receive a satisfactory score, the plan must document if any particular jurisdictions are subject to additional risks or if they have unique situations that require special consideration P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T; A P R I L 2 0 0 2 3- 18 LOCAL MITIGATION PLANS U N S � Revised Submittal: Rumble County is a large county centrally located in the state. As such, there are several separate jurisdictions within the County. All of these jurisdictions contributed to the risk assessment analyses performed for the County Hazard Mitigation Plan (see preceding Section XX). Riverine flooding was identified as the most significant risk to the County and is addressed in the Mitigation Plan. However, two jurisdictions within the County have unique situations that require additional mitigation measures. Separate risk assessments were performed for each jurisdiction. Rocky Township, located in the southern section of the County, is subject to additional flooding hazards due to its history. Rocky Township was heavily mined in the early 1900's and has several abandoned mines in the area. When heavy rainfall causes riverine flooding, RockyTownship faces the additional risk of their water supply becoming contaminated due to acid mine drainage. Therefore, the remediation of water contamination identified in the Mitigation Plan is limited to Rocky Township. Quartz City contains a nuclear power plant that supplies power to the entire County. This power plant presents additional risks due to terrorism or malfunction of the plant's safety controls. The increased security and radiation control measures identified in the Mitigation Plan are limited to Quartz City. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T; A P R I L 2 0 0 2 3- 19 LOCAL MITIGATION PLANS ,3 .�4t ^M =1 �T I��G�`A� T§'I��O� N �: bS fT�R��p T' �:E _G.`.�Y,� fi�� ���,. �� � ,��_�� } � �� 1. �__ _� , .. _ ` � � §201.6(c)(3) of the Rule outlines measures that localities must take in developing their mitigation strategies. Specifically, the Local Hazard Mitigation Plan must "include a mitigation strategy that provides the jurisdiction's blueprint for reducing the potential losses identified in the risk assessment, based on existing authorities, policies, programs and resources, and its ability to expand on and improve these existing tools." This entails the development of goals from which specific mitigation actions and projects will be derived. All mitigation actions must be prioritized according to a cost-benefit analysis, with a focus on how effective the actions are expected to be with respect to their cost. For multi- jurisdictional plans, each jurisdiction must show the specific actions they will undertake. This section includes the following four subsections as follows: ■ Local Hazard Mitigation Goals ■ Identification and Analysis of Mitigation Measures ■ Implementation of Mitigation Measures ■ Multi-jurisdictional Mitigation Strategy 3.4.1 LOCAL HAZARD MITIGATION GOALS Explanation: The community's hazard reduction goals, as reflected in the plan, along with their corresponding objectives, guide the development and implementation of mitigation measures. This section should describe what these goals are and how they were developed. The goals could be developed early in the planning process and refined based on the risk assessment findings, or developed entirely after the risk assessment is completed. They should also be compatible with the goals of the community as expressed in other community plan documents. Although the Rule language does not require a description of objectives, communities are highly encouraged to include a description of the objectives developed to achieve the goals so that reviewers understand the connection between goals, objectives, and activities. The goals and objectives should: ■ Be based on the findings of the local and state risk assessments; and ■ Represent a long-term vision for hazard reduction or enhancement of mitigation capabilities. P�AN CRITERIA--WASHINGTON STATE DRAFT; APRIL 2002 3-20 LOCAL MITIGATION PLANS Resource: For more information on identifying local goals and objectives, see: ✓ Getting Started (FEMA 386-1). For more information on refining local mitigation goals and objectives, see: ✓ Developing the Mifigation Plan (FEMA 386-3). Examples: The goals are as follows: ■ Minimize future damage due to flooding of the Big River; ■ Minimize damage to crops due to drought situations; and ■ Reduce the threat of contamination from the nuclear power plant. 4�;:��,., "� .::., ... _. �R,E_V.�F,E W.E"R.�' S_ .�C��..M; M E N �T.S.�-r�` s .. ., � PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.4.1 • There is no explanation for how the goals were developed. � The plan does not mention objectives that will be used to achieve the oals. Required Revisions: To receive a satisfactory score, the plan should describe how the goals were developed. Additionally, it would be helpful to include the objectives that will be used to achieve the goals. P L A N C R I T E R I A-- W A S H I N G T O N S T A T E D R A F T. A P R I L 2 0 0 2 3- 21 U S � Original Submittal: The Rumble County Hazard Mitigation Planning Committee identified several goals that will serve as guidelines for the implementation of the County's hazard mitigation strategies. LOCAL MITIGATION PLANS U N S 0 Revised Submittal: � The Rumble County Hazard Mitigation Planning Committee � ' held a 2-day charette to review and analyze the risk assessment studies that were performed for the County. The goals listed were determined to be those that would have the greatest benefit in hazard reduction to the County. The goals, objectives, and actions for each are as follows: ■ Goal 1: Reduce flood damaae in the Countv. • Objective 1.1: Minimize future damage due to flooding of the Big River. ■ Action1.1.1.1: Place a restrictive clause in the County Ordinance that will prohibit development in the Big River floodplain. � ■ Action 1.1.1.2: Work with existing floodplain residents to elevate or floodproof their structures, including obtaining funding assistance and technical guidance. ■ Action 1.1.1.3: Preserve the floodplain along the Big River as open space for recreation. ■ Goal 2: Reduce economic imqact of drouahts. ■ Objective 2.1: Minimize damage to local crops due to drought situations. ■ Action 2.2.1.1: Develop water-rationing measures that will be � implemented during a drought situation. ■ Action 2.2.1.2: Educate residents on the benefits of conserving water at all times, not just during a drought. ■ Action 2.2.1.3: Work with local farmers to investigate the use of more drought-resistant crops. • Goal 3: Reduce the threat of contamination from the nuclear power plant. ■ Objective 3.1: Maintain the safe operation of the nuclear power plant located in the County. ■ Action 3.3.1.1: Work with power plant administrators to increase security measures necessary to prevent a terrorist attack. PLAN CRITERIA--WASHINGTON STATE DRAFT, APRIL 2002 3-22 LOCAL MITIGATION PLANS ■ Action 3.3.1.2: Develop radiation safety protocols to be used in case of an emergency and educate the community on the use of these protocols. ■ Action 3.3.1.3: Work with power plant safety inspectors to ensure that the power plant is meeting or exceeding all safety requirements and develop a plan for enforcing these requirements if necessary. ■ Action 3.3.1.4: Conduct a local public relations campaign to educate residents about the power plant, clearly delineating real threats from imagined. 3.4.2 IDENTIFICATION AND ANALYSIS OF MITIGATION MEASURES Resource: Examples: • ������ Not all of the mitigation measures identified may ultimately be included in the community's plan due to prohibitive costs, scale, low benefit/cost analysis ratios, or other concerns. The process by which the community decides on particular mitigation measures must be described. The information will also be valuable as part of the alternative analysis for the National Environmental Policy Act (NEPA) review required if projects are federally funded. For more details on the mitigation action evaluation process, see: ✓ See Developing the Mitigafion P/an (FEMA 386-3), Step 2. Original Submittal: The City of Rolling Hills has identified several hazard mitigation projects that would benefit the City. The Planning Group has identified the following actions for the City of Rolling Hills: ■ Acquisition and relocation of flood-prone structures; PLAN CRITERIA--W ASHINGTON STATE DRAFT; APRIL 2002 3-23 Explanation: The local jurisdiction should list potential loss reduction activities it has identified in its planning process and describe its approach to evaluating these activities to select those that achieve the community's goals and objectives. Particular attention should be given to those mitigation activities that address existing and new buildings and infrastructure. LOCAL MITIGATION PLANS ■ Removal of repetitive loss properties and preservation of the land as open space along the Big River; ■ Develop new practices for drainage conveyance, slope excavation, and grading; ■ Build tornado shelters; and ■ Recommend better anchoring methods for manufactured housing. ■ Implementation of these projects will help Rolling Hills be less prone to damage from natural hazards. �� � ` § r ��R�E V` I E°1N E�R ''S �C�OrM ,M E'N�T S :: .' . .,� a ... __� .. . . ,_. . ..,�..�.�., .� _ �._ _._.. _.��� . _ . _ _. _ . .. PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.4.2 � The plan did not indicate how or why the actions were selected. • It is also unclear if all of the recommendations will be implemented, or only those that are determined to be the most beneficial after a cost-benefit analysis for each action has been com leted. Required Revisions: To receive a satisfactory score, the plan shoutd describe how the actions were identified, and how the community will decide which measures to implement. U N S O Revised Submittal: The City of Rolling Hills has identified several hazard mitigation projects that would benefit the City and will be formalized in the City Hazard Mitigation Plan. These were identified in the Planning Group Meetings, which included input from local government agencies, county government, the local college, and residents. The hazard prone areas and the mitigation actions suggested for each are as follows: ■ Eastern Neighborhood: Located along the Big River and prone to overbank flooding. Recommend acquisition and relocation of flood-prone structures and repetitive loss properties. Focus on preservation and expansion of the created open space along the river. Western Neighborhood: Located in the foothills and prone to landslides. City Natural Resource Agency will conduct research to determine best management practices regarding drainage conveyance, slope excavation, and grading practices that reduce the risk of landslides. Work to incorporate these findings into the City development ordinances. PLAN CRITERIA--WASHINGTON STATE ORAFT, APRIL 2002 3-24 LOCAL MITIGATION PLANS ■ Southern Neighborhood: Prone to tornado damage. Form task force to study shelter design and reinforcement and anchoring of manufactured homes. Disseminate the information to residents and provide funding to residents to assist them in complying with the recommendations. 3.4.3 IMPLEMENTATION OF MITIGATION MEASURES Resource: Examples: • ���� Prioritization shall include an emphasis on cost-benefit analysis with a focus on how effective the actions are expected to be with respect to their cost. The action plan should also identify those policies, programs, or resources that can be used to implement the strategy. This section should include the implementation timeline; the funding sources, when possible; and the agency or personnel responsible for carrying out the actions. For a detailed description of the development of the action plan, see: ✓ Developing the Mitigation P/an (FEMA 386-3), Step 3; and ✓ Using Benefir-Cosf Analysis in Mifigation P/anning (FEMA 386-5). Original Submittal: The City of Sandytown has identified several hazard mitigation measures to be included in the Mitigation Plan. These projects are as follows: Hazard Project Priority Flooding ■ Acquisition and relocation of flood-prone High structures and repetitive loss properties ■ Preservation and expansion of open Medium space along the river PLAN CRITERIA--WASHINGTON STATE DRAFT; APRIL 2002 3-25 Explanafion: After outlining the mitigation measures to be included in the strategy, the local government should describe the method used to prioritize the order in which they intend to implement them. LOCAL MITIGATION PLANS Hazard Project Priority Landslides ■ Determine best management practices High (BMP) regarding slope excavation, drainage conveyance, and grading practices that reduce the risk of landslides ■ Incorporate BMP findings into City High ordinance Tornado ■ Task force to study shelter design, and Low reinforcement and anchoring of manufactured homes. Disseminate the information to residents. ■ Provide funding to residents to help them Low comply with the above recommendations. � i �'� ��� �'r �� R�'E V�I `E W E�R��'fS� �C O M��.M�E"N T� S�'' + � �_� ` ° >� � �:>.. �..,.�; . _...�-_ .. .. , .. . ,-. .., ._� � ,.� t.. �,< . >.., .. � _. . .� . .: , :. . t .. . _„�,z , >, ..�: _�.... _r.:,,�. .. PLAN CRfTERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.4.3 • The plan does not describe how the projects were prioritized, who will be responsible for implementing them, and it does not identify fundin sources. Required Revisions: The plan must describe how the mitigation projects were prioritized. The agencies responsible for implementation of the projects should be identified, along with the respective funding sources. U N S O Revised Submittal: The City of Sandytown has identified several hazard mitigation projects to be included in the Hazard Mitigation Plan. These projects, along with the responsible agency, the funding source, and their priority are listed in the fotlowing table. The Planning Group worked with two professors from the Economic and Planning Schools of the local college to evaluate potential projects. The professors and a handful of students completed cost- benefit analyses for each project, providing a cost-benefit ratio, expected present value, and internal rate of return. Each project was judged against these criteria and ranked according to their greatest cost-benefit ratio, their expected present value, and their internal rate of return. When necessary, the Planning Group also looked at past occurrences and historical trends to aid in assigning priority. The summary of the results is included in the plan as Appendix X. PLAN CRITERIA--W ASHINGTON STATE DRAFT; APRII. 2002 3-26 0 LOCAL MITIGATION PLANS Hazard Project Priority Flooding ■ Acquisition and relocation of flood-prone High structures and repetitive loss properties ■ Preservation and expansion of open space Medium along the river Landslides ■ Determine best management practices (BMP) High regarding slope excavation, drainage conveyance, and grading practices that reduce the risk of landslides ■ Incorporate BMP findings into City ordinance High Tornado ■ Task force to study shelter design, and Low reinforcement and anchoring of manufactured homes. Disseminate the information to residents. ■ Provide funding to residents to help them Low comply with the above recommendations. 3.4.4 MULTI-JURISDICTIONAL MITIGATION STRATEGY Resource: Examples: � ����� For more information on the development of the action plan, see: ✓ Developing the Mitigation P/an (386-3), Step 4. Original Submittal: Rumble County's Mitigation Plan encompasses several jurisdictions. The following strategies for hazard mitigation within the County were identified to reduce overall damage in the County: ■ Acquisitions for the NFIP Repetitive Loss Properties located within its boundaries; PLAN CRITERIA--WASH INGTON STATE DRAFT, APRIL 2002 3-27 0 O Explanafion: The multi-jurisdictional plan should contain a section that links the proposed mitigation actions to the applicable jurisdictions. Any jurisdiction within the planning area requesting approval or credit for the Mitigation Plan must be able to point to specific actions to be pursued. LOCAL MITIGATION PLANS ■ Add a more restrictive clause to the Flood Ordinance to prohibit structures from being built in the floodway; and ■ Add an additional building inspector to help identify unpermitted development in the floodplain. . . ; � - � E. ..-. - �.�;_=R E:`V I. ESW�'E R=.' S:`:C�O M:�M E;`N T.::S.> _., - a<:- PLAN CRITERIA SUBSECTION CORRESPONDING IMPROVEMENTS NEEDED PLAN SECTION 3.4.4 � The plan does not identify which actions a I to each 'urisdiction. Required Revisions: For a satisfactory score, the plan should list specific actions by jurisdiction. l� N 5 O Revised Submittal: Rumble County's Mitigation Plan encompasses several jurisdictions. Strategies for hazard mitigation within the County were identified to reduce overall damage in the County. Although these strategies are aimed at reducing overall damage in the County, each jurisdiction will be responsible for pursuing the actions that are relevant to that jurisdiction. The jurisdictions, along with the specific actions they will pursue, are listed as follows: _, . �e�da�+es- Sandy Township: This Township will pursue Acquisitions for the NFIP Repetitive Loss Properties located within its boundaries. . � . Rolling Hills: This City will add a more restrictive clause to its ordinance to prohibit structures from being built in the floodway. . . Soggy Bottom: This Town will add an additional building inspector to its staff to help identify unpermitted development in the floodplain. PLAN CRITERIA--WASHINGTON STATE DRAFT. APRI� 2002 3-28 LOCAL MITIGATION PLANS �3 .�5''��P`L A�N �M �A���N,�T�E'N°q N�'C�E ;`P'R'30�C�E�D U��R�E�S� 1� .�$' -�a ��- �: , _,.. _„ �„ � __ � - --._ x . , ;� _ . _.. .� ... � _.... . : _._w.�.,.� ....,,.� ... , .v _ ,...,,�. �.._ . . .. __,.. _ , , . n .. �,. _e ._ ,sv m..a ., . . __. � .. .. ._ _ §201.6(c)(4) requires a formal plan maintenance process to take place to ensure that the Mitigation Plan remains an active and pertinent document. The plan maintenance process includes a schedule for monitoring and evaluating the plan at least every five years, and continued public participation throughout the plan maintenance process. This section should also include an explanation of how local governments intend to incorporate their mitigation strategies into any existing planning mechanisms they have, such as comprehensive or capital improvement plans, or zoning and building codes. This section includes the following three subsections as follows: ■ 3.5.1 Monitoring, Evaluating, and Updating the Plan ■ 3.5.2 Implementation Through Existing Programs ■ 3.5.3 Continued Public Involvement 3.5.1 MONITORING, EVALUATING, AND UPDATING THE PLAN Explanation: The local jurisdiction should describe the system it has established to monitor the plan (this system may include periodic reports by agencies involved in implementing projects or activities; site visits, phone calls, and meetings conducted by the person responsible for overseeing the plan; and the preparation of an annual report that captures the highlights of the previously mentioned activities). The local jurisdiction plan should also include a description of how, when, and by whom the plan will be evaluated, and should include the criteria used to evaluate the plan. The evaluation should assess, among other things, whether: ■ The goals and objectives address current and expected conditions. ■ The nature or magnitude of risks has changed. ■ The current resources are appropriate for implementing the plan. ■ There are implementation problems, such as technical, political, legal or coordination issues with other agencies. ■ The outcomes have occurred as expected. ■ The agencies and other partners participated as proposed. Ideally, the Plan should be evaluated on an annual basis to determine the effectiveness of programs, and to reflect changes in land development or programs that may affect mitigation priorities. The plan should describe PLAN CRITERIA--W ASHINGTON STATE DRAFT; APRIL 2002 3-29 LOCAL MITIGATION PLANS Resource: Examples: • ���� how, when, and under what conditions the plan will be updated and what agencies and interested parties will participate in the update. If plans are not updated annually, the plan should describe the schedule chosen by the community and provide an explanation for that schedule. For guidance on the plan maintenance process, see: ✓ Bringing the P/an to Life (FEMA 386-4). Original Submittal: Rocky County has developed a method to ensure that regular review and update of the Hazard Mitigation Plan occurs. The County Planning Department will be responsible for holding annual meetings with local agencies and other concerned parties to evaluate the Mitigation Plan. The Planning Department will then update the plan as necessary. If no changes are required, the County will give the State Hazard Mitigation Officer justification as to why no changes were deemed necessary. ,� �- �R E�V I E:W E�R�'�Sy'�C O M�MrE`N�T S Lu ...� �.._.�... 3at'n..,.'�, � ... .. e F . .. , ,.. _ , ... . .w. .>. ., m ... . . . ...... ...� o . _.. ... . , . . ,..... PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.5.1 The plan does not include a specific schedule or timeline for the review and evaluation of the plan. The local agencies and concerned parties to be included in the evaluation are not identified. This section does not describe how the plan will be evaluated. Requires state GMA and NFIP documentation of com liance. Required Revisions: • ���� The plan should include a firm schedule and timeline for the evaluation of the plan. The local agencies and other concerned parties who will participate in the evaluation should be identified. This section should include a description of how the plan will be evaluated. Revised Submittal: � -- - - - -- -. ..- ----- -- - --- - - - -- - -- -- - -- -- --- ----- --- -- - Rocky County has developed a method to ensure that regular review and update of the Hazard Mitigation Plan occurs. The County has formed a Hazard Mitigation Plan Evaluation Committee that consists of inembers from local agencies and other concerned parties, including elected officials, the County Department of Natural PLAN CRITERIA--WASHINGTON STATE DRAFT; APRIL 2002 3-30 LOCAL MITIGATION PLANS Resources, the County Office of Economic Development, the County Office of Emergency Services, the County DOT, the non-profit Mud River Watershed Society, and representatives from the State University Geography Department. The County Pianning Department is responsible for contacting committee members and organizing the annual meeting. The meeting will be held in March of each year, and committee members will be responsible for monitoring and evaluating the progress of the mitigation strategies in the plan. The committee will review each goal and objective to determine their relevance to changing situations in the County, as well as changes in state or federal policy, and to ensure that they are addressing current and expected conditions. The committee will also review the risk assessment portion of the plan to determine if this information should be updated or modified. The parties responsible for the various implementation actions will report on the status of their projects and will include which implementation processes worked well, any difficulties encountered, how coordination efforts were proceeding, and which strategies should be revised. The Planning Department will then have three months to update and make changes to the plan before submitting it to the Committee members and the State Hazard Mitigation Officer. If no changes are necessary, the State Hazard Mitigation Officer will be given a justification for this determination in writing. 3.5.2 IMPLEMENTATION THROUGH EXISTING PROGRAMS Communities that do not have a comprehensive plan, or other similar planning mechanisms, should explain how the mitigation recommendations would be implemented. Further, for certain mitigation actions that may use other means of implementation, these other tools should be described. Resource: For more information on integrating hazard mitigation activities in other initiatives, see: ✓ Getting Started (FEMA 386-1). P L A N C R I T E R I A-- W A 5 H I N G T O N S T A T E D R A F T; A P R I L 2 0 0 2 3- 31 Explanation: Jurisdictions should indicate how mitigation recommendations will be integrated into job descriptions, comprehensive land use and mitigation plans, capital improvement plans, zoning and building codes, site reviews, permitting, and other planning tools, where such tools are the appropriate vehicles for implementation, and in all policy decision making. LOCAL MITIGATION PLANS Examp/es: - � �\��� Original Submittal: Rocky County currently utilizes comprehensive land use planning, capital improvements planning, and building codes. After the County officially adopts the Hazard Mitigation Plan, these existing mechanisms wilt have hazard mitigation strategies integrated into them. This will be done so that planning for hazard mitigation will become an essential part of all County decisions and policies. 'S ��� ' � ' �'°R..E,V��1 E ,W' E,R '.S,��C O, M`M5E_N,T= S , ... �. ._... _. _ _ _.., _ _ .. . .,. . . a _ .. , . . _ . . _ _ , PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.5.2 • The plan does not state how planning for hazard mitigation will be incorporated into existing mechanisms, onl that it will be done Required Revisions: �� �������I The plan must indicate how Mitigation Plan requirements will be incorporated into existing planning mechanisms. Revised Submittal: ._ - Rocky County currently utilizes comprehensive land use planning, capital improvements planning, and building codes to guide and control development in the County. After the County officially adopts the Hazard Mitigation Plan, these existing mechanisms will have hazard mitigation strategies integrated into them. After adoption of the Mitigation Plan, the County will require that local municipalities address natural hazards in their comprehensive plans and land use regulations. Specifically, one of the goals in the Mitigation Plan directs County and local governments to protect life and property from natural disasters and hazards. The County Planning Department will conduct periodic reviews of the County's comprehensive plans and land use policies, analyze any plan amendments, and provide technical assistance to other local municipalities in implementing these requirements. The County Building Department is responsible for administering the building codes in local municipalities. After the adoption of the PLAN CRITERIA--WASHINGTON STATE DRAFT, APRI� 2002 3-32 LOCAL MITIGATION PLANS Mitigation Plan, they will work with the State Building Code Office to make sure that the County adopts, and is enforcing, the minimum standards established in the new State Building Code. This is to ensure that life/safety criteria are met for new construction. The capital improvement planning that occurs in the future will also contribute to the goals in the Hazard Mitigation Plan. The County Natural Resources Department will work with capital improvement planners to secure high-hazard areas for low risk uses. Within six months of the formal adoption of the Mitigation Plan, the policies listed above will be incorporated into the process of existing planning mechanisms. 3.5.3 CONTINUED PUBLIC INVOLVEMENT Explanafion: The plan should describe what opportunities the broader public (i.e., stakeholders who are not part of the planning team) would have during the plan's periodic review to comment on the progress made to date and the proposed plan revisions. Plans should describe the mechanisms for keeping the public involved (e.g., holding strategic meetings, posting the proposed changes to the plan on the web, etc.) Resource: Examp/es: • ���� For more information on keeping the public involved, see: ✓ Getting Started (FEMA 386-1); and ✓ Bringing the P/an to Life (FEMA 386-4). Original Submittal: Rocky County is dedicated to involving the public directly in the continual reshaping and updating of the Hazard Mitigation Plan. The Hazard Mitigation Plan Evaluation Committee members are responsible for the annual review and update of the plan. Although they represent the public to some extent, the public will be able to directly comment on and provide feedback about the plan. Several active public outreach projects occurring in the County will enable the public to be involved in all aspects of the planning process. PLAN CRITERIA--WASHINGTON STATE DRAFT; APRIL 2002 3-33 . ' LOCAL MITIGATION PLANS �3 ;� �F.�r ._..,_k��R�'E 1/„I E'.W E R.' Sa ;C� O�M.�:M E'.N4T+.S��t� . ;.�y �.�; :�. ::: PLAN CRITERIA SUBSECTION CORRESPONDING PLAN IMPROVEMENTS NEEDED SECTION 3.5.3 • The plan does not provide details about the ublic outreach ro'ects. Required Revisions: The plan should describe the public outreach projects the County is undertaking, and the mechanisms for keeping the public involved. U N S O Revised Submittal: Rocky County is dedicated to involving the public directly in the continual reshaping and updating of the Hazard Mitigation Plan. The Hazard Mitigation Plan Evaluation Committee members are responsible for the annual review and update of the plan. Although they represent the public to some extent, the public will be able to directly comment on and provide feedback about the plan. Copies of the plan will be catalogued and kept on hand at all of the public libraries in the County. The existence and location of these copies will be publicized in the monthly newsletter sent out by the County Chamber of Commerce. Contained in the plan is the address and phone number of County Planning Department Staff Member(s) responsible for keeping track of public comments on the plan. In addition, copies of the plan and any proposed changes will be posted on the County Government website. This site will also contain an email address and phone number to which people can direct their comments or concerns. A link to this site also will be provided on the local Sandy State College Department of Geography and Department of Urban Planning web pages. A public meeting also will be held after each annual Mitigation Plan Evaluation Committee meeting. This meeting will provide the public a forum for which they can express its concerns, opinions, or ideas about the plan. The County Planning Department will publicize and host this meeting. For more information or assistance, please contact the Washington State Hazard Mitigation Office at (253) 512-7077 or check our website at http://www.wa.qov/wsem. PLAN CRITERIA--W ASHINGTON STATE DRAFT. APRIL 2002 3-34 i t , ,.,;f WASHINGTON STATE MILITARY DEPARTMENT �:,, p- � EMERGENCY MANAGEMENT DIVISION y''t "��� �°�, MS: TA-20 Building 20 Camp Murray, Washington 98430-5122 Nisqually Earthquake (FEMA-1361-DR-WA) � HAZARD MITIGATION GRANT PROGRAM ALL HAZARDS PLANNING ONLY GRANT � \ ;r'� �� f� i1� �:: ri ig ��.;r � �-�_. qr.ty J � � DATED MATERIAL This application MUST be received by July 11, ZOOZ to be considered eligible forl possible funding � � � Hazard Mitigation Grant Program Planning Only Grant April 2002 � WASHINGTON STATE ' MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION MS: TA-20 Building 20 Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM PLANNING ONLY GRANT GRANT APPLICATION CHECKLIST (FEMA-1361-DR-WA) The following checklist is designed to help the applicant ensure ALL portions of the application are completed. Applicants must complete each section listed below to be considered for HAZARD MITIGATION GRANT PROGRAM (HMGP) funding. HMGP will not evaluate incomplete applications. If narrative questions are answered on separate sheets, the applicant must label these with the appropriate section and question number. Any questions may be directed to the Siate Hazard Mitigation Office af (253) 512-7077. 1. 2. 3. 4. 5. 6. 7. 8. 9. ApplicantData .............................................................................................. ApplicanYs Agent Information ...................................................................... Resolution Designating the ApplicanYs Agent .............................................. Project Description ............................................................................... Eligibility Requirements ................... ....................................................... Notification and Public Involvement ............................................................ Project Budget and Funding Sources ......................................................... Estimated Schedule for Project Completion ................................................. Certifications and Assurances ...................................................................... Hazard Mitigation Grant Program Planning Only Grant April 2002 ���, STATE. o� oQ 4 � � � s � Y 't 1889 a� WASHINGTON STATE MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION Building 20 Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM PLANNING ONLY GRANT APPLICATION SECTION 1. APPLICANT DATA. Applicant Name: Project Title: Federal Tax ID #: Basis of Applicant Eligibility: ❑State Government ❑Local Government [1Special Purpose District IIlndian Tribe IIRegistered Private Nonprofit with Like Government Services and Critical Facilities SECTION 2. APPLICANT'S AGENT INFORMATION. A reso/ution or other forma/ method of designafion, specifically naming the applicant agent for the Hazard Mitigation Grant Program for this disaster must be included in this application in order to be considered eligib/e. The Applicant Agent is the designated contact whom the jurisdiction has authorized to apply for and receive grant funding. For clear and direct communication, jurisdictions may want to make this the same person who will have planning management responsibility if grant funding is awarded. To provide continuity and ease of grant administration, the Washington State Military Department, Emergency Management Division, would like to work with a single point of contact throughout the application, award, and reimbursement processes. A formal designation of an Applicant Agent may be made using the enclosed form, or by any method normally used by your jurisdiction. Applicant Agent Information: Name: Title: Telephone: Address: E-mail: County: Fax: Hazard Mitigation Grant Program Planning Only Grant April 2002 Alternate Applicant Agent Information: Name: Title: Telephone: Address: E-mail: County: Fax: Lead Planner Information: Name: Title: Telephone: Address: E-mail: Fax: SECTION 3 RESOLUTION DESIGNATING APPLICANT AGENT For the state of Washington Hazard Mitigation Grant Program Planning Grant Application BE IT RESOLVED THAT OR HIS/HER ALTERNATE: nn ame an i e nn ame an i e is hereby authorized to execute for and on behalf of , a local government entity, state agency, special purpose district, tribe, or private nonprofit organization established under the laws of the state of Washington, this application, grant agreement, and payment requests to be filed with the Military Department, Emergency Management Division, for the purpose of obtaining and administering certain state and federal financial assistance under Section 404 of P.L. 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Act of 1988. THAT the hereby authorizes its agent to provide to the State Emergency Management Division for all matters concerning such state disaster mitigation assistance the assurances and agreements required. Passed and approved this day of (CEO Signature and Title) Hazard Mitigation Grant Program Planning Only Grant April 2002 20 CERTIFICATION I, duly appointed as (Name) i e do hereby certify that the above is a true and correct copy of a resolution passed and approved by the of the on the day of , 20 igna ure SECTION 4. PLANNING AREA DESCRIPTION. A. Applicant's Jurisdiction: B. Please provide the Federal Congressional District(s) and the State Legislative District(s) in the area that the plan will cover: Federal C. Proposed Budget: $ State D. Please provide the date of your most recent National Flood Insurance Program (NFIP) Community Assistance Visit (CAV): Did your community have any CAV/NFIP issues violations from this visit? Yes ❑ No ❑ Please provide certification from the Washington State Department of Ecology NFIP State Coordinator that your communify currently has NO outstanding NFIP or CAV issues/violations. E. Does the area which will be covered by the plan contain identified A Zones flood areas (100 year flood zones)? Yes ❑ No❑ Hazard Mitigation Grant Program Planning Only Grant April 2002 SECTION 5. PLANNING SCOPE NARRATIVE. Your local mitigation plan is the representation of your jurisdiction's commitment to reduce the risks from natural hazards. The mitigation plan serves as a guide for your decision makers as they commit resources to reducing the effects of natural hazards. At the state level, we will use local plans as one of the factors when providing technical assistance and during the mitigation grant selection process. The following are the scored elements and are the minimum requirements by the Federal Emergency Management Agency (FEMA) for all local plans to be considered for funding and to enable local jurisdictions to be eligible for future mitigation project grants. Please address each of the following issues in a narrative format and describe your strategy on how you intend to address each of the following items during the planning process. A. The Planning Process. An open public involvement process is essential to the development of an effective plan. FEMA requires a more comprehensive approach to this effort and requires that each jurisdiction's planning process must include the following information. In a narrative format, please describe how you will: 1. Provide the public an opportunity to comment on the plan during the drafting stage and prior to plan approval. 2. Provide an opportunity for neighboring communities, local and regional agencies involved in hazard mitigation activities, and agencies that have the authority to regulate development, as well as business, academia and other private non-profit interests to be involved in the planning process. 3. Incorporate any existing plan, studies, reports, and technical information into your planning process. B. A Risk Assessment that provides the factual basis for activities proposed in the strategy to reduce losses from identified hazards. Your plan must provide sufficient information to enable you to identify and prioritize appropriate mitigation actions to reduce losses from identified hazards. Please provide the following: 1. Do you currently have a complete risk assessment? Yes_ No a. If yes, does it contain a description of the type, location, and extent of all natural hazards that can affect your jurisdiction? If not complete, what hazards are missing? b. If no, please describe how you will complete your risk assessment. c. Please provide information on previous occurrences of hazard events and the probability ot future hazard events. Hazard Mitigation Grant Program Planning Only Grant April 2002 4 2. Have you completed a vulnerability assessment for the hazards identified in your risk assessment? Yes No a. If yes, does it contain the following: (1) The types and numbers of existing and future buildings, infrastructure and critical facilities located in the identified hazard areas; (2) An estimate of the potential dollar losses to vulnerable structures you have identified and a description of the methodology used to develop this estimate; (3) Provide a general description of land uses and development trends within your community so that mitigation options can be considered in future land use decisions. b. If no, please describe how you will complete the above elements of a vulnerability assessment. NOTE: For multi-jurisdictional plans, the risk assessment section must assess each jurisdiction's risks where they vary from the risks facing the entire planning area. C. The next required element of the 322 plan is a Mitigation Strategy which provides your jurisdiction's blueprint for reducing the potential loses identified in the risk assessment, based on existing authorities, policies, programs and resources, and its ability to expand on and improve these existing tools. Please describe how you will accomplish the following: 1. Does your jurisdiction currently have a mitigation strategy? Yes No a. If yes, does it include a description of local mitigation goals and objectives with proposed strategies, programs, and actions to reduce or avoid long term vulnerabilities to the identified hazards? b. If no, please describe how you will develop these goals, objectives, strategies, and programs. 2. Have you conducted an analysis of a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each identified hazard, with particular emphasis on new and existing buildings and infrastructure? Yes No a. If yes, please include a summary b. If no, please describe how you will complete your analysis and what areas it will cover. c. Please describe how you will develop an action plan describing the actions in 2 above, how they will be prioritized and implemented. Hazard Mitigation Grant Program Planning Only Grant April 2002 3. Have you developed a set of specific cost effective mitigation projects that will reduce damages from future disasters? Yes_ No a. If yes, please provide a summary of how you identified and prioritized these actions. b. If no, please describe what types of projects you might consider and how you would prioritize them. 4. Please describe how these actions will support the mitigation goals and priorities of the community. 5. Does your community have a process to reduce the number of NFIP target repetitive loss properties in your community? Yes_ No a. If yes, please provide a summary of your process b. If no, please describe how you will address the repetitive flood loss issue in you community 6. Please describe how your community is committed to reducing damages from future natural disasters through the development of partnerships with businesses, academia and other private and non-profit interests able to provide financial or technical assistance in support of the community's mitigation goals and priorities. Please give specific examples of any current activities. 7. Please provide a general description of development trends within the community and a discussion of actions to mitigate disaster losses in these areas. 8. Will your plan require any interagency agreements to implement? 9. If you are a state designated "small and impoverished communit�' please describe how funds available under this program will be used to maximize benefits to all citizens within the community. D. A Plan Maintenance Process. Please describe how you will address each of the following during the planning process: A section describing the established method and schedule of monitoring, evaluating, and updating the mitigation plan within a five-year cycle. Hazard Mitigation Grant Program Planning Only Grant April 2002 2. A process by which you will incorporate the requirements of the mitigation plan into other planning mechanisms, such as comprehensive or capital improvement plans. 3. Discussion on how the community will maintain public participation in the planning process. 4. Plans for formaf adoption of the plan by the community. 5. A section describing how the local plan will be implemented and administered by the local government including discussion of how officials will approach and manage mitigation actions involving the acquisition of private property E. Describe your jurisdiction's current compliance with the Growth Management Act, to include the development and adoption of Critical Area Ordinances (CAOs). We will need documentation of the formal GMA plan adoption (where applicable) and CAOs adoption. F. What mitigation activities, (if any), has your jurisdiction completed in the past? G. If Hazard Mitigation Grant Program planning assistance is not provided or delayed, what impact will this have on your ability to develop your plan? SECTION 6. PLANNING BUDGET AND FUNDING SOURCES. A. Estimated Total Plan Development Costs (Proposed Budget): $ B. Non-Applicant (Outside Sources) Project Funds 1. Identify other funding you have applied for and the status of that application or award (verified in writing whenever possible). If you have not applied for other funding sources, please explain why. Hazard Mitigation Grant Program Planning Only Grant April 2002 r � 2. Please identify any funds, other than HAZARD MITIGATION GRANT PROGRAM funds, committed to the plan development. Sources of Funds Amount Local Match Federal Source: State Source Other Source TOTAL Non-Applicant Funds If applicable, describe any constraints on the sources listed above. C. Applicant Funding Source(s) Please identif the source s of our share* for the HMGP amount of the General Funds $ Capital Reserves $ Federal, State, or Private Loans $ Other (Specify) $ Total Applicant Funds $ Applicant Participation Funding Percentage (Divide the total applicant funds above by the total HMGP portion of the project) * Required local share is a minimum of 12.5%. For state agencies, the local match has been provided by the state legislature through EMD. * The local share must come from a non-federal source (with the exception of Community Development Block Grant funds). Hazard Mitigation Grant Program Planning Only Grant April 2002 8 SECTION 7. ESTIMATED SCHEDULE FOR PLAN COMPLETION. It is our desire for the ptanning grants to move quickly in all phases of the funding process. Those projects that cannot begin shortly after funding approval by FEMA may not be eligible. Estimate the month and year when the activities listed were, or will be, completed. (This is only an estimate. HMGP cannot predict the time table for FEMA to approve funding of projects.) Estimated Comoletion Date Grant Contract Signed Hazard Inventory Summary of Comprehensive Plans Review of Possible Mitigation Actions Completion of "Planning" Public Meetings Plan Review Plan Submitted for State and FEMA Review Total time required to complete this plan SECTION 8. CERTIFICATIONS AND ASSURANCES. September 27, 2002 As the duly authorized agent of the applicant, I certify that the information provided in this application is true and correct. I further assure that the applicant will comply with all applicable state and federal regulations concerning the HAZARD MITIGATION GRANT PROGRAM. I recognize that failure to comply with all of the applicable state and federal regulations may be grounds for the revocation of current or the denial of future HAZARD MITIGATION GRANT PROGRAM funding. I understand that failure to comply with these conditions following the acceptance of any grant funds will cause the funds to be eligible for an immediate recapture by the state of Washington. Authorized Siqnature Date Hazard Mitigation Grant Program Planning Only Grant April 2002 ;y ; CITY OF RENTON � Planning/Building/PublicWorks Department J e Tanner, Mayor Gregg Zimmerman P.E., Administrator February 7, 2002 Martin Best State Hazard Mitigation Office Washington State Military Department Emergency Management Division MS: TA-20, Building 20 Camp Murray, WA 98430-5122 SUBJECT: I�i�:3� LETTERS OF INTENT: HAZARD MITIGATION PROGRAM (FEMA-1361-DR-WA) - ?��2 Enclosed please find one completed Planning Letter of Intent and one completed Project Letter of Intent for the Hazard Mitigation Grant Program. If you have any questions or need additional information regarding these letters of intent, please contact me at 425-430-7313 or by e-mail at tmalphrus@ci.renton.wa.us. Sincerely, �� )�� 1� � / Tom Malphrus, P.E. Water Utility Engineer Enclosures cc: Abdoul Gafour Mickie Flanagan Glen Gordon H:�DIVISION.S\UTILITIE.S\DOC3�2002�2002-OSO.doc1THM:lf R E N T O N 1055 South Grady Way - Renton, Washington 98055 � This paper contains 50°o recycled material. 30°o post consumer A H E A D O F T H E C U RV E i �a�, sTnre o� �4 a a � C'C �� ? n �y� ;aes a°y PLANNING LETTER OF INTENT MITIGATION GRANT PROGRAM Washington State Military Department Emergeucy Management Division Camp Mwray, WA 98430 PRESIDENTIAL DISASTER DECLARATION (FEMA-1361-DR-WA) Nisqually Earthquake - February 2001 The purpose of this form is to establish your jurisdiction's interest in applying for a nlannin� �rant throu�h the State Hazard Miti�ation Grant ProQram. Applicant Type: ❑State Government ❑Special Purpose District Name/Address of Jurisdiction: City of Renton 1055 S. Grady Way �Local Government ❑Indian Tribe ❑Private Non-Proiit Organization ❑Other Contact Person: Phone Number: Tom Malphrus 425-430-7313 Renton, WA 98055 Email: tmalphrus@ci.renton.wa.us County of Jurisdiction: �ng Cost of Plan (estimated): $ 100,000.00 Source of Local Match Citv of Renton General (12.5% Min.�: Funds and Utility Funds 1. ►� What are the Hazards that affect your jurisdiction? Earthquake and Flood What are your Risks and Impacts of these hazards upon your jurisdiction? Several City of Renton facilities are vulnerable to earthquakes or flooding, including fire stations, sewer and water infrastructure and emergency communications infrastructure. 3. Are these hazards identified in your current local plan? Areas of hazard such as steep slopes, flood plains, mines etc. are identified. Specific structures, facilities and functions vulnerable to hazards are not identified in the City's current local plan. 4. How will the plan help resolve the impacts of the hazards upon your jurisdiction? By identifying and prioritizing vulnerable emergency facilities and infrastructure, the City can implement mitigation measures to ensure that critical facilities and infrastructure can better withstand an earthquake or flood event and provide emergency services, potable water supply and sanitary sewer service after such an event. HMGP—Planning Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqually Earthquake 5. Is your jurisdiction participating and in good standing in the National Flood Insurance Program (NFIP)? �Yes ❑No If the answer is No, your project will not be considered. PLEASE RETURN THIS FORM NO LATER THAN: February 15� Z��2 Return Address: Email: State Hazard Mitigation Office m.best@emd.wa.gov Washington State Military Department This is NOT an application. You will be Emergency Management Division contacted and sent an application at a later date in the MS: TA-20, Building 20 near future. If you have any questions, contact the State Camp Murray, WA 98430-5122 Hazard Mitigation Office at (253) 512-7077. HMGP—Planning Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqualiy Earthquake ���, srnre o� 04 `� 9 `v ", x 9 �? �y'� 1889 ��y PROJECT LETTER OF INTENT MITIGATION GRANT PROGRAM Washington State Military Departmeut Emergency Management Division Camp Murray, WA 98430 PRESIDENTIAL DISASTER DECLARATION (FEMA-1361-DR-WA) Nisqually Earthquake - February 2001 The purpose of this form is to establish your jurisdiction's interest in the State Hazard Mitigation Grant Program and to identify projects that are a priority for your jurisdiction to reduce or eliminate future emergency or disaster costs. Applicant Type: ❑State Government �Local Government ❑Indian Tribe ❑Special Purpose District ❑Private Non-Profit Organization ❑Other Name/Address of Jurisdiction: City of Renton 1055 S. Grady Way Renton, WA 98055 Contact Person: Phone Number: Tom Malphrus 425-430-7313 Email: tmalphrus @ci.renton.wa.us Cost of Proje�t (estimated): $426,000.00 County of Jurisdiction: King This is NOT the Public Assistance (permanent repair and restoration) program. The Hazard Mitigation Program does not pay for repair work. 1. What is the Natural Hazard that you intend to address? Earthquake (seismic events) 2 � What are your Risks from this hazard? The Hi�hlands Elevated Reservoir was constructed in 1960. The Rollin� Hills Elevated Reservoir was constructed in 1970. Both Reservoirs are elevated structures. Neither reservoir is designed to withstand the seismic loadin�prescribed by current code (1997 UBC Zone 3). Both Reservoirs suffered dama�e in the Nisqually Earthquake. A moderate seismic event may render the reservoirs inoperable. A large seismic event maX colla�se the reservoirs. What are the subsequent negative impacts of these risks upon your built environment? The collapse or loss of operation of a water reservoir will result in the loss of water for fire fighting. This may result in the loss property located in the areas served by these reservoirs. Property served by these reservoirs includes several thousand houses, condominiums and apartments; several schools; the City of Renton Public Works Maintenance Shop; a King County Roads Services Division Campus and a King County Regional Communications and Emergency HMGP—Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqually Earthquake Administrative Guidelines and Procedures Coordination Center (now under construction). Any number of structures may catch fire in a seismic event. 4. How do you propose to resolve the impacts of the hazard upon your built environment? We plan to install friction dampers at the crossin�points of the dia�onal bracing on each reservoir. The friction dampers are designed to dissipate energy in the form of heat during a seismic event and protect the rigid structural members of the reservoir. The project is desi�ned to meet the FEMA 356 performance based standard of Immediate Occupancy for a 10 percent/50 year seismic event and Life Safety for a 2 percent/50 year seismic event. The project is desi�ned to allow the reservoirs to remain in operation after a 10 percent/50 year seismic event and prevent the reservoirs from collapsing during a 2�ercent /50 year seismic event. 5. How will this project solve your disaster related problem? Installing friction dampers on the reservoir will allow the reservoirs to better withstand seismic events. In the case of a seismic event similar to the Nisqually Earthquake of 2001, the reservoirs are exQected to receive little if no damage. The Hi�hlands Elevated reservoir received an estimated $ 74,000.00 in damag,e and the Rollin� Hills Elevated Reservoir received an estimated $43,000.00. in damage from the NisquallX Earthquake. Althou�h the reservoirs remained in operation after the Nisqually Earthquake the City fears that a larger event will render the reservoirs inoperable. Keepin� the reservoirs in operation will ensure that water is available for fire fighting and other emer e�ncy needs after a seismic event. HMGP — Letter of Intent Appendix 3 Page 1 Washington State Hazard Mitigation Grant Program � 7 E Estimated quantifiable benefit of this project*: $30,240,101.00 *This can include previous damages, future damages mitigated, and property value losses prevented. Source of Local Share: City of Renton Water Utility CIP budget for 2002 as approved by Renton City Council (at least 12.5°Io of estimated costs) What is the Life of the project (in years)? 100 Is this site covered or connected to a Project Worksheet under (Public Assistance Program) Repair and Restoration Program of PL 93-288, as amended? /1 � � Project Worksheet #1714 (Rolling Hills Reservoir), 1715 (Highlands Reservoir)_ 10. Do you intend to apply for a Hazard Mitigation Planning Grant? �Yes ❑No Please answer the following yes or no questions to determine if your rp oiect will be eligible for consideration for a Hazard Mitigation Grant. Does the project: 1. Substantially reduces the risk of future damage, hardship, loss, or suffering from a hazard? � Yes ❑ No 2. Address a problem that is repetitive or that poses a significant risk if left unsolved? 3. Contributes substantially to a long-term solution? 4. Provide cost effective protection over the expected project.life? 5. Conforms to federal and state environmental regulations? 6. Has manageable future maintenance requirements? 7. Reflects the most practical, effective and environmentally ►1 ►1 �� /1 �/ ❑ No ❑ No ❑ No ❑ No ❑ No sound solution from among all alternatives considered. � Yes ❑ No If you have answered No to any of the above questions, your project may not be eligible for a Hazard Mitigation Grant. Additionally, is your jurisdiction participating and in good standing in the National Flood Insurance Program (NFIP)? If the answer is No, your project will not be considered. � Yes ❑ No PLEASE RETURN THIS FORM NO LATER THAN: February 15� Z��2 Return Address: State Hazard Mitigation Office Washington State Military Department Emergency Management Division MS: TA-20, Building 20 Camp Munay, WA 98430-5122 Email: m.best@emd.wa.�ov_ This is NOT an application. You will be contacted and sent an application at a later date in the near future. If you have any questions, contact the State Hazard Mitigation Office at (253) 512-7077. �� HMGP— Project Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqually Earthquake � R � ��� STATE �� WASHINGTON STATE o a�- y MILITARY DEPARTMENT `' = � EMERGENCY MANAGEMENT DIVISION �',� :- o,."� Camp Murray, Washington 98430-5122 y� ldae r HAZARD MITIGATION GRANT PROGRAM GRANT APPLICATION CHECKLIST FEMA-1361 -DR-WA (Nisqually Earthquake February 2001) The following checklist is designed to help the applicant ensure ALL portions of the application are completed. Applicants must complete each section listed below to be considered for Hazard Mitigation Grant Program (HMGP) funding. HMGP will not evaluate incomplete applications. If narrative questions are answered on separate sheets, the applicant must label these with the appropriate section and question number. Applicant Data Applicant Agent Information Project DescriptionlSite Location Maps (include sections of local plans as needed) Project Worksheet Data Selection of Best Alternative State and Federal Eligibility Project Budget and Funding Sources Project Cost-Effectiveness Estimated Schedule fo� P�oject Completion Environmental Data Certifications and Assurances Resolution Designating the ApplicanYs Agent ■ ■ ■ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ DATED MATERIAL!!! This application MUST be received by OCTOBER 31, 2001 to be considered eligible for possible funding. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 1 of 43 4 ST AT£ ���� �� j b 4 Y ...i � � 4 '� µ1� } � 0 d,y� iK�q a SECTION 1 Applicant Name: Project Titie: WASHINGTON STATE MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM GRANT APPLICATION FEMA-1361 -DR-WA (Nisqually Earthquake 2001) APPLICANT DATA Federal Tax ID #: Basis of Applicant Eligibility: State Govemment Local Govemment Special Purpose District Indian Tribe Registered Private Nonprofit with Like Govemment Services and critical facilities. * If the applicant is an eligible private nonprofit corporation, please attach PROOF OF PRIVATE NONPROFIT INCORPORATION AND TAX-EXEMPT STATUS. SECTION 2 APPLICANT AGENT INFORMATION. A resolution, or other formal method of designation, specifically naming the applicant agent for the hazard mitigation grant program for this disaster must be included in this application in order to be considered eligible. The Applicant Agent is the designated contact whom the jurisdiction has authorized to apply for and receive grant funding. For clear and direct communication, agencies may want to make this the same person who will have project managerr�ent responsibility if grant funding is awarded. To provide continuity and ease of grant administration, the Washington State Military Department, Emergency Management Division, would like to wo�lc with a single point of contact throughout the application, award, and reimbursement processes. A formal designation of an Applicant Agent may be made using the enclosed form, or by any method noRnally used by your jurisdiction. Please Type Applicant Agent Information: Name: Title: Telephone: Address: E-mail Address: County: Fax: Hazard Mitigation Grant Program Applica6on FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 2 of 43 SECTION 3 PROJECT DESCRIPTION AND SITE LOCATION MAPS A. Project Title: B. Project Location: (Legal descnption [Section/Township/Range] — attach a site map) C. Please provide the Federal Congressional District and the State Legislative District in which the project is physically located: Federal State D. Project Goal and Description: E. Please provide the date of your most recent National Flood Insurance Program (NFIP) "Community Assistance Visit" (CAV): Did your community have any CAV/NFIP issues/violations from this visit? Yes ❑No ❑ Please provide cert�cafion from the Washingfon State Department of Ecology NFIP State Coordinator that your community currently has NO outstanding NFIP or CAV issues/violations and that you have a"compliant" flood ordinance approved and adopted by the date of this application. � o� � K,M ����� � ����� SECTION 4 PROJECT WORKSHEETS Is this site covered under or connected to a Project Worksheet under the (Public Assistance) Repair and Restoration Program of PL 93-288, as amended? Yes ❑ No ❑ Project Worksheet Number If Yes, describe why this mitigation measure was not included as part of the Project. NOTE: The following namative sections are the scored portions of the application. Please make your NARRATIVE answers as concise, but as complete, as HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 3 of 43 possible. Yes/No answers will be considered as "Unanswered" questions. While not every question will apply to each application, applications that fail to answer most questions may not receive a score high enough to receive funding: Program Clarification The Federal Emergency Management Agency will not fund projects that are the primary responsibility of other Federal Agencies such as the U. S. Army Corps of Engineer (USACE), the Natural Resources Conservation Service (NRCS), or the Federal Highway Administration (FHwA), etc. This includes levees, dikes, berms, and other flood control structures or structures that act like flood control structures. ■ Projects that have been implemented or completed prior to funding approval by the Federal Emergency Management Agency will be ineligible. UNANSWERED QUESTIONS WILL NOT BE SCORED! SECTION 5 SELECTION OF BEST PROJECT ALTERNATIVE A. The Hazard Mitigation Grant Program (HMGP) requires a narrative discussion of at least THREE (3) altematives (from No Action to the most elaborate practical solution) and their impacts (beneficial and detrimental). In the following space, please describe the process used in selecting this project over the other possible altematives and why it represents the best solution to the problem. (Use additional sheets if necessary) Hazard Mi6gation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 4 of 43 0 �.� �'°�r��. HAZARD MITIGATION GRANT PROGRAM � �'�� = ALTERNATIVE REVIEW FORM < - ���H � Part A � PROPOSED ACTION ALTERNATIVE 1. 2. 3. 4. Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipmen� dimensions of project, and amount of time required to complete): � � �J S / � �5 ��� ��� � Project Costs of this Alternative: Benefrts of this Altemative: Description of affected environment: ��35�0�3����� s 3 HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 5 of 43 0 5. 6. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Quality ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health & Safery ❑ Potential for Cumulative Impacts ❑ Rare 8 Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild & scenic rivers, drinking water aquifers.) Would this project use unproven technolog�/? ❑ Yes ❑ No 7. Is there potential for degradation of already poor environmental conditions? 8. 9. Is there potential to violate any Federal, State, local, or tribal law o� code to protect the environment? ❑ Yes ❑ No ❑ Yes ❑ No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 6 of 43 ```4. SfAT{' w •�• i < _ s Yn u lyt ise� � 1. 2. 3. 4. HAZARD MITIGATION GRANT PROGRAM ALTERNATIVE REVIEW FORM Part B SECOND ALTERNATIVE Description of Alternative: (Please indude any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipment, dimensions of project, and amount of time required to complete): Project Costs of this Attemative: Benefrts of this Alternative: Description of affected environment: $ a HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 7 of 43 5. 6. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Quality ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health 8� Safety ❑ Potential for Cumulative Impacts ❑ Rare 8� Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild & scenic rivers, drinking water aquifers.) Would this project use unproven technology? ❑ Yes ❑ No 7. Is there potential for degradation of already poor environmental conditions? 8. 9. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? ❑ Yes ❑ No ❑Yes ❑No Briefly describe any of the a�eas noted in questions 6, 7, or 8. (Please provide documentation as needed.) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 8 of 43 i�'.17F (�� T :�. •P: _ < - _ s � 0 �y� ise� a y 2. 3. 4. HAZARD MITIGATION GRANT PROGRAM ALTERNATIVE REVIEW FORM Part C NO ACTION ALTERNATIVE Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipment, dimensions of project, and amount of time required to complete): Project Costs of this Alternative: Benefits of this Altemative: Description of affected environment: $ S HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 9 of 43 5. 6. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Qualiry ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health 8� Safery ❑ Potential for Cumulative Impacts ❑ Rare 8� Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild 8 scenic rivers, drinking water aquifers.) Would this project use unproven technolog�/? ❑ Yes ❑ No ` Is there potential for degradation of already poor environmental conditions? ❑ Yes ❑ No 8. 9. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? ❑ Yes ❑ No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 10 of 43 D. ELIGIBILITY REVIEW FOR THE PROPOSED ACTION ALTERNATIVE: 1. Acquisition and Relocation Projects only: For projects that involve the acquisition and/or relocation of homes and structures from the floodplain, the following information is required as part of the environmental analysis and project eligibility review. Additionally, all homes and structures must be removedlrelocated/demolished within 90 days of closing by the applicant (if the grant is approved). For each home located outside the identified 100-year flood plain, provide documentation of repetitive damages to the stn.icture, or show the migration of the river, for FEMA to determine the vulnerability of the structure. a. Number of homes to be acquired/demolished Please include a photo of each home being considered for acquisition. For any structure 50+ years, include photos of a1/4 sides of the building. b. Number of homes to be relocated (Homes must be relocated outside the 100-year floodplain/known hazard area) c. Number of homes that have renters d. Amount of Relocation Assistance Required $ (see reloca6on assistance worksheet in Aaalicant Handbook: AaaendJx 8) e. Determination of Duplication of Benefits (DOB). Have any of the ❑ Yes ❑ No property owners/renters received disaster benefits from the National Flood Insurance Program or other FEMA disaster programs? Note: Federal funds cannot be used as a match for this program. If individuals have received any other benefits, the amount received will be deducted from the final appraised value of the home if no repairs have been made. If repairs have been made, homeowner must provide copies of receipts. f. Determining Fair Ma�lcet Values of Property (1) Provide a list of the names and addresses of potential acquisition/relocation participants. Addresses should reflect the property to be acquired - not mailing addresses. (2) Include a property specific list of preliminary Fair Market Values (FMV) and/or Relocation costs. (3) Describe how the initial property values were detennined. g. Please include a plat map indicating locations of homes to be acquired/relocated. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 11 of 43 Please use the following chart to identify all of the potential acquisitions/elevations that might be in your project. This data is necessary to complete the initial eligibility review. You must also illustrate how the properties were prioritized (elevation/high water mark/amount of damage, etc.). If is strongly advised fo develop an alternate lisf of potential acquisitions. Owners often change their mind, or, less frequenf/y, projects costs are /ower than anticipated and more homes can be included in the project. List all of the potentia/ acquisifions, including a/ternates. Locatedln Estlmated Fair Date of floodplaln Current Prevfous Address Owners Name Market Value Construcdon NFIP Polic # In Dama e Dama e Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 12 of 43 2. Review for All Types of Projects a. Historic 8� archaeological resources (Pub�ic �aw 96-515, sect �os) (1) �2) (3) Are there any archaeologically-significant resources on or near the site? Are there any potential historically-significant structures in the project area (structures 50 years or older)? For each of these a determination by FEMA must be made regarding the potentia/ to be historically significant. Good qualiry photos (digital preferred) of all four sides of each structure should be submitted with the application to reduce the review time required by the State Historical 8 Preservation Officer. For any structure 50 years or older, provide the date/age of the building and whether it has been remodeled. Also provide any other historical knowledge of the site. b. Is there concentrations of minority or low income populations in or near the project area? (Executive Order 12898) Would they be disproportionately impacted by this project? Examples of impacts: 1) Displacement, regardless of how many people displaced, either from employment or from residence, whether temporary or not. 2) Removal of a structure, such as a bridge or road, that provides an altemate route for the communiry's ingress and egress. If there w111 be and impact(s), discuss how the project will provide s�cient beneflt to ouriveigh the described impact. c. Floodplain management 8� wetland protection (Please provide a copy of the FIRM showing project site/s) (1) Is the project located in or does it impact a floodplain? (2) Is the project located in or does it impact a wetland? (3) Using the 8-Step Checklist found at the end of this application, please detail compliance with Executive Orders 11988 (Floodplain Management) and 11990 (Wetland Protection). The 8-Step Checklist is not optional should any part of the proposed project be located in the 100-year floodplain or contain wetlands. Delaying this process, such as the requisite public notice, can later delay the start of the project, if approved. (4) Describe any outstanding issues of compliance with Executive Orders 11988�and 11990. d. Are there any toxic or hazardous substances in the project area? (Including underground storage tanks, above ground storage tanks, septic systems or other potential contaminants). A waiver of 1labllity form w111 be ►equfred for contamination from such tanks prior to c/osing. e. Include a plat map indicating location(s) of p�oject area. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 13 of 43 ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No � Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 14 of 43 f. (NEMIS) Project Ciose out Data Requirements. The following data will be required on "each" property/structure acquired, relocated, elevated, or retrofitted as part of this project. In order to expedite the project close out phase of this project, it is strongly suggested that you acquire this data now as part of your application process. Property Action: Acquisition/Demolition Acquisition/Relocation Elevation Flood-proofed Seismic Retrofit Wind Retrofit Other 3. National Flood Insurance Program Information Repetitive Loss Structure: Yes_, No_, Unknown_ (2 or more insured NFIP losses) If property site is a Repetitive Loss Structure then specify which category: 2-3 insured losses cumulatively <= building fair market value 2-3 insured losses cumulatively > building fair market value 4 or more insured losses since 1978 Extensions (if entered) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 15 of 43 E. NOTIFICATION AND PUBLIC INVOLVEMENT The National Environmental Policy Act (NEPA) requires public notification and involvement in the development of altematives and selection of the proposed action altemative. Describe and provide documentation (examples: notices, meeting minutes, flyers) of the recent public involvement (involvement since the disaster was declared) in the altemative development and selection process, especially those individuals that this project may impact. Projects that do not have this documentation before submittal of the application will not be considered for funding. 2. Please provide documentation of any communications your agency has had with other federal, state, local, or tribal agencies regarding the planning and impact of altematives. Please provide the name of the agency and contact person, phone number, and any other documentation you may have. (Attach a separate sheet if needed). Jurisdictions that fail to communicate with other potentially impacted jurisdictions (i.e. tribes, counties or cities) will not be considered for funding. EXAMPLES: 1) If your project will require an HPA, you must provide documentation from the Washington Department of Fish and Wildlife that they have at the least been initially consulted and that, as submitted, the Proposed Action Alternative qual�es and is within the requisite criteria to obtain an H PA. 2) If your project will impact DNR lands, tribal trust lands, or other non-applicant lands, you must provide documentation from the impacted property owner that an easement, or other conveyance, will be provided. G. EFFECT OF NON-SELECTION If a Hazard Mitigation grant is not provided, or delayed, what impact will this have on the timing of your project? How will this affect your ability to use altemate funds committed to this project? h1� i i 61` �` r�n�P 4c- �,�� 1xti 1°(_.,�rJp ��,�✓ Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 16 of 43 SECTION 6 STATE AND FEDERAL ELIGIBILITY. �� � FEDERAL CRITERIA - FEDERAL GOALS AND OBJECT IVES � Federal regulations goveming the Hazard Mitigation Grant Program (44 CFR Part 206 Subpart N Section 206.434 and 206.435) establish the minimum criteria that proposed projects must meet to be eligible for grant funding. STATE CRITERIA - STATE GOALS AND OBJECTIVES The State of Washington has established the following damage reduction goals: • Save lives and reduce public exposure to risk • Reduce or prevent damage to public and private property • Reduce adverse environmental or natural resource impacts . Reduce the financial impact on public agencies and society The questions in this section relate to specific objectives that the state and federal govemment wish to accomplish through the Hazard Mitigation Grant Program. To determine whether your proposal meets the minimum state and federal criteria, the state must have a clear and detailed written resaonse to each item below. Answer the following questions completelv (on separate sheets if needed) to show that this project meets minimum federal (fl and state (s) eligibility criteria. The state cannot consider projects that do not meet the applicable criteria. A. 2 3. APPLICANTS NARRATIVE RESPONSE Does your jurisdiction have a local hazarcl reduction plan/strategy? If so, is this proposed project identified in it? (s) Describe how this project will protect lives and reduce public risk.(fxs) Describe how this project will reduce the level of hazard damage vulnerability in existing structures and developed areas. (fxs) 4. Describe how this project will reduce the number of vulnerable structures through acquisition or relocation. Describe your jurisdiction's plans for the acquired property (open space, etc.) (s) C�� `" ��0���� �S� - ���U Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 17 of 43 5. Describe how this project will avoid inappropriate future development in areas that are vulnerable to hazard damage. (example: floodways, liquefaction zones) (s) 6. Describe how the project will solve a problem independently, or function as a beneficial part of an overall solution. (If part of a larger project, assurance must be provided with the application that the overall project will be completed.) (� 7. Describe how this project will p�ovide a cooperative, inter jurisdictional or inter-agency solution to the problem. (s) 8. Demonstrate that this project will provide a long-term mitigation solution (not a short-teRn fix) in locations that experience repetitive hazard damage. (�(s) 9. Show how this project will address emerging hazard damage issues (such as the damage caused by storm water runoff at build-out densities, trees in right-of-ways, etc, identification of new EQ fault lines.). (�(s) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 18 of 43 10. Describe how this project will restore or protect natural resource, recreational, open space, or other environmental values. (s) 11. Describe your jurisdiction's implementation of all ordinances, standards, and/or regulations that identify and address disaster-related hazards, and which serve to reduce future hazards. This can include local land-use ordinances, a local hazard mitigation plan, or the complefion of your community's Critical Areas Ordinance, as required by the Growth Management Act. (s) 12. Describe how your jurisdiction is increasing public awareness of hazards, preventive measures, and emergency responses to disasters. (s) 13. Describe how the project, upon completion, will have affordable operation and maintenance costs that the applicant jurisdiction is committed to support. (fl 14. Describe how the proposed project improves your jurisdiction's ability to protect its critical areas, as required by the Growth Management Act? (s) Hazard Mitigation Grant Program ApplicaUon FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 19 of 43 The following information applies to the PROPOSED ACTION alternative only. SECTION 7 PROJECT BUDGET AND FUNDING SOURCES. A. Estimated Total Project Costs: Preliminary Engineering Report Design Engineering (P.S.E.) Land / R-O-W Acquisition (Itemize each home involved in acquisition, relocation or elevations) $ $ $ appraisal costs demolition costs closing costs �elocation assistance legal costs Relocation Costs Sales or Use Tax Inspection/Construction Construction Other: (specify) TOTAL PROJECT COSTS: $ $ $ $ $ $ $ $ $ $ S (Should be the same as Proposed Action Altema6ve Costs) NOTE: Costs associated with administering this grant will be funded separately from project costs and will be reimbursed as a percentage of the eligible costs as established in PL 93-288 as amended by PL 100-707, and according to Section 206.439.44 CFR. Reimbursements for direct costs are as follows: . For the first $100,000 of net eligible costs, 3 percent of approved costs. • For the ne� $900,000 of net eligib/e costs, 2 percent of approved costs. . For the next $4,000,000 of net eligible costs, 1 percent of approved costs. . For net eligible costs equaling $5,000,000 or more, 1/2 percent of such costs. Do not include administrative costs as part of your grant request. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 20 of 43 r CL���� S�CAti� S � � S �,�(� ��6� B. Applicant Funding Source(s) The Hazard Mitigation Grant Program is a grant reimbursement program. Jurisdictions must have sufficient resources to assure completion of the project, including any cost overruns. Please identify the source(s) of your local share of the project costs. This application is INCOMPLETE if local share is not specified, OR if insufficient local share is identified. General Funds Capital Reserves Federal, State, or Private Loans Rates Assessments (ULIDs, LIDs, RIDs) Special Levies Other (specify) $ �, $ $ $ $ $ ��� ��, P �►,� ►� T� `���3 D�i r : ��► '�����e�s $ �d �. l,e�,� � Total A licant Funds (���j Applicant Participation Funding Percentage �� * Required Local Share is a minimum of 12.5% of HMGP Project Costs on page 17. If �� ����ns( your total project costs are over any funding caps that may have been established for this disaster event, you must identifv sufficient local share to cover any additional costs p�jW in order to be eligible for consideration for funding. * The local Share must come from a non-federal Source (with the exception of Community Development Block Grant funds). C. Non-Applicant (Outside Sources) Project Funds Sometimes HMGP projects are part of a larger project, or a community is seeking outside assistance to meet their HMGP match requirements. Please identify any other funding you have APPLIED for and the status of that application or award (verified in writing whenever possible). If you have not applied for other funding sources, please explain why. 2. If the HMGP project is part of a larger project, or if you have outside funds committed as part of your Iocal match, please identify these funds. We realize that applicants often fund projects in phases and that a Hazard Mitigation Grant may fund just one element or aspect of the project. Also, applicants often package funds from other grant or Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 21 of 43 loan programs to provide complete funding of an entire project. (DO NOT include any of your requested HMGP funds as part of this section) Sources of Funds Amount Local Match Federal From: State F�om: Other From: TOTAL Non-Applicant Funds If applicable, describe any constraints or conditions on the sources listed above. SECTION 8 PROJECT COST-EFFECTIVENESS. Failure to arovide infonr�ation in the followina SECTION 8 will result in disaualification. To fund Hazard Mitigation Grant projects, the federal govemment requires that the project's benefits, over the life of the project, exceed the project's costs. Life of the project, or, life-cycle costs, includes the construction, operation, and maintenance costs that will occur over the life of the project. Examples of benefits include avoided damages; cumulative damage costs of the protected property over the life of the project; and past actual damages. Applicant can address "subsequent negative impacts", which can, in some cases, be considered a benefit. These may include estimated loss of value for the private and public property, if project is not completed; reduced maintenance costs; loss of future revenue; estimates of income lost, or wages lost, through road closures and other impacts. These estimated benefits must be justifiable through discussion of past documented damages, and a likelihood of future disaster-related damages. Please explain on a separate aaqe if needed how vou arrived at these benefits. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 22 of 43 A. Cost-to-Benefit Narrative Please discuss each of the foilowing issues: 1. What is the project life in years? COSTS 2. Describe the life-cycle cost of the proposed project. (These are the O& M costs only for the entire life of the project.) 3. What is the value of the property that the proposed project will protect (please describe)? 4. What are the specific documented damage amounts during the recent declared event that you can attribute to the lack of this project? 5. What are the specific documented damage amounts during past events that you can attribute to the lack of this project? Identify how often each one of these events occurs. Hazard Mitigation Grant Program ApplicaGon FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 23 of 43 BENEFITS 6. What is the dollar amount (estimated) of damage and associated costs that you would prevent as a direct result of the proposed project over its useful life? 7. What is the estimated damages associated with subsequent negative impacts, using a unit of assigned value. This could include several impacts, such as estimated future loss of revenue (unit could be per day or per week, for example); loss of property values (unit could be a percentage per event) e.g., Road closed, with no access, for 5 days. Estimated costs to neighbofiood for lost wages, etc., is $3570 a day x 5 days = $17,850.00. 8. Identify displacement costs, including costs for lodging and meals; evacuation costs; charges by Red Cross or other emergency services, etc. 9. For potential acquisition projects that involve landslides - provide the °enclosed, heated square footage" and the estimated fair market value for each home to be acquired. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 24 of 43 \_ ��b �`�� 1�5ti�P���S v Y�' ��\�1� � B. Cost-To-Benefit Data: �� � �� �� �,�� �� ti � ��� � � ' We will be using two different C/B models for this particular disaster. The first set of data requests below is designed for FLOOD related projects. The second set of data requests is designed specifically for EARTHQUAKE related projects � u� � 5 The following basic infoRnation is needed to run a CosUBenefit Analysis. This wo�lcsheet relates � 1� primarily to FLOOD related HMGP projects. All items may not be applicable, such as Displacement Costs. Without this information, we will be unable to certify the cost effectiveness of your application and this will make your application incomplete and ineligible. rneTin�A1�FIT INPI IT WARKSHEET ...... . - � ! Annual Maintenance Costs: � Total Pro'ect Cost: ; After ro'ect is com leted � Total Costs of � Pro'ect Life in Years: ' all Past Disasters: � Total Displacement Costs: i Effectiveness of Project: :; (Rent, Evacuation, i i.e. 100% in a 100 ear flood :! Red Cross, etc. � Repair Costs to � Established Frequency ! Pre-disaster Condition: �; of Recent Event: � (Most recent event only) ; (Event causing damages) ; C. Frequency and Cost of Disaster-Related Damages in the Area to be Protected by the Project. Give the estimated damages that can be expected in a particular event frequency. Then continue to fill in using other appropriate event frequencies (This is not how often the damage occurs, but the assigned event frequency 25-year, 50-year, etc.). Change the event frequencies to match your jurisdiction's events. The following terms and definitions are designed specifically for earthquake related mitigation projects Hazard Mitigation Grant Program Applica6on FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 25 of 43 These estimates must be based on actual past documenfed damages of the area this project will protect. Annual Operating Budget is the cost of providing the public/nonprofit services from a building and includes: rental costs, wages, benefits, supplies, utilities, maintenance costs, equipment cost etc. For benefit-cost analysis, annual operating budget is used as a measure of the base value of services provided from a building. Building Replacement Value is the typical cost to build a new building of the same size, functionality and level of amenities as the existing building. Building replacement values can be obtained from local building officials, engineering departments, construction firms or from reference guides such as Means or Marshall & Swift Building Size is the total square footage of the building. However, if a retrofit only affects a portion of a building (for example, one wing) then the building size entered should be the size of the affected portion of the building, rather than the total square footage. Building Structural Type is the primary stn.ictural material (wood, steel, concrete, masonry) for the building as well as the type of building system (walls, frames, etc.) that provides vertical and lateral strength for the building. Seismic vulnerability varies with building structural type. Displacement costs are costs incurred for temporary quarters when an earthquake causes damage that is severe enough to displace occupants to temporary quarters. Displacement costs include: monthly rent of temporary quarters, other monthly costs such as fumiture rentals, extra transportation or operating expenses, one time costs such as roundtrip moving costs, utility hookup fees and such. Relocation costs are costs incurred for temporary quarters when occupants must move out of the building in order to complete the mitigation project. If occupants are displaced because of earthquake damage, then they are not assumed to be relocated for the mitigation project. Relocation costs per month may be the same as displacement costs (see above) or sometimes less because relocation can be planned for, while displacement is unexpected. Relocation time is the duration of relocation of occupants during construction of the mitigation project. Relocation may be complete - all occupants are moved out for a given duration. Relocation may also be fractional with different portions of the building vacated at different times during construction. If relocation is fractional, relocation time is the average relocation time for the building as a whole. For example, if 50% of occupants are relocated for 6 months and then the other 50% are relocated for 6 months (for a 12-month construction project), the relocation time for the building as a whole averages to 6 months. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 26 of 43 BUILDING STRUCTURAL TYPES Hei ht No. Label Descri tion Ran e T ical Name Sto�ies Stories Feet 1 W 1 ood, Li ht Frame < 5,000 s. ft. 1- 2 1 14 2 W2 ood, Commercial and Industrial >5,000 s. ft. A�� 2 24 3 S1L Steel Moment Frame Low-Rise 1- 3 2 24 4 S1 M Mid-Rise 4- 7 5 60 5 S1L Hi h-Rise 8+ 13 156 6 S2L Steel Braced Frame Low-Rise 1- 3 2 24 7 S2M Mid-Rise 4- 7 5 60 8 S2H Hi h-Rise 8+ 13 156 9 S3 Steel Li ht Frame All 1 15 10 S4L Steel Frame with Cast-in-Place Low-Rise 1- 3 2 24 11 S4M Concrete Shear Walls Mid-Rise 4- 7 5 60 12 S4H Hi h-Rise 8+ 13 156 13 S5L Steel Frame with Unreinforced � Low-Rise 1- 3 2 24 14 S5M Masonry Infill Walls Mid-Rise 4- 7 5 60 15 S5H Hi h-Rise 8+ 13 156 16 C1 L Concrete Moment Frame Low-Rise 1- 3 2 20 17 C1 M Mid-Rise 4- 7 5 50 18 C1 H Hi h-Rise 8+ 12 120 19 C2L Concrete Shear Walls Low-Rise 1- 3 2 20 20 C2M Mid-Rise 4- 7 5 50 21 C2H Hi h-Rise 8+ 12 120 22 C3L Concrete Frame with Unreinforced Low-Rise 1- 3 2 20 23 C3M Masonry Infill Walls Mid-Rise 4- 7 5 50 24 C3H Hi h-Rise 8+ 12 120 25 PC1 Precast Concrete Tilt-U Walls All 1 15 26 PC2L Precast Concrete Frame with Low-Rise 1- 3 2 2U 27 PC2M Concrete Shear Walls Mid-Rise 4- 7 5 50 28 PC2H Hi h-Rise 8+ 12 120 29 RM1L Reinforced Masonry Bearing Walls Low-Rise 1- 3 2 20 30 RM1 M ith Wood or Metal Deck Dia hra ms Mid-Rise 4- 7 5 50 31 RM2L Reinforced Masonry Bearing Walls Low-Rise 1- 3 2 20 32 RM2M 'th Precast Concrete Diaphragms Mid-Rise 4- 7 5 50 33 RM2H Hi h-Rise 8+ 12 120 34 URML Unreinforced Masonry Bearing Walls Low-Rise 1- 3 1 15 35 URM Mid-Rise 4- 7 3 35 36 MH Mobile Homes All 1 10 NOTE: these structural types are as aermea �n nr�.�J. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 27 of 43 s�w nu�� I�ICA�vAT1A61 BUILDING STRUCTURAL INFORMATION 13 Buildin Structural T e see list on followin s 14 Number of Stories Above Grade 15 Construction Date _ Have any seismic retrofits been completed for this 16 buildin ? If so, rovide details in an attachment. Provide attachment. Have any seismic vulnerability studies or seismic retrofit studies been conducted for this building? If so, provide . 17 details or co ies in an attachment. Provide attachment. Why is the retrofit being proposed? What seismic 18 vulnerabilities are ostulated for this buildin ? Provide attachment. Provide photo(s) of building exterior. If building is irregular in shape, provide photos of each side of the 19 buildin and a lan view Attach hotos Have geotechnical studies of soils at the building site been conducted? If so, provide details or a copy of the 20 report as an attachment Provide attachment. ESTIMATED DISPLACEMENT COSTS'"' future earthquake damage is sufficient to require cupants to be displaced to temporary quarters while �airs are made) cost per month for month for temporary quarters time costs (moving etc.) for roundtrip move to Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 28 of 43 PUBLIC BUILDINGS: STRUCTURAL RETROFIT PROJECTS r.rurnw� u��/1o�IATtA�.1 ESTIMATED AVERAGE OCCUPANCY OF BUILDING (include staff and visitors) 24 Occupants 25 Days per week 26 Hours per day 27 Months per year Average Occupancy (24 hour basis) VALUE OF PUBLIC/NONPROFIT SERVICES Enter brief description of rype of services provided from 28 this building: - ..� -- - . ������ ____-= -___=_ _-__ ___--_ 0.00 (calculated average occupancy) Annual O eratin Bud et of Facili " For Emergency Operations Centers, the daily cost of service is estimated from the annual operating budget divided by the typical or average number of days of use per year. For Emergency Shelters, the daily value of service provided is estimated by multiplying the average number of eo le iven shelter b the $85 er da CONUS value for tem ora meals and lod in . 30 For EOCs, avera e da of use er ear: 31 For shelters, avera e occu anc durin use. MITIGATION PROJECT DESCRIPTION AND COST Provide a brief description of the mitigation project, 32 include its sco e and ur ose. Are there schematic or detailed engineering designs for 33 this proiect? 34 What is the seismic desi n basis for the 35 Mitigation Project Cost Estimate 36 What ear was the cost-estimate re area-! Will occupants need to be relocated from the building to 37 com lete the retrofit? Yes or No?" If relocation is necessary: KZ3 for 34 Rental Cost durin Relc 35 Other Relocation Costs 36 One Time Relocation G DAMAGE in 2001 EARTHQUAKE? month as this building damaged in the 2001 earthquake?. If �. describe the extent of damage and the repair costs. ** indicates term is defined on definitions sheet or attach e covies of such or attach documentation. ,r� cr�st estimate. if available. here or attach Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 29 of 43 RESIDENTIAL BUILDINGS: STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION 1 Buildin Name 2 Address 3 Ci , State, Zi ' 4 Owner 5 Contact Person BUILDING INFORMATION 6 Buildinq Size (total square feel 7 Buildina Replacement Value"' Are Historic Buitding issues significant for this building? Yes or No? If yes, please explain in 8 an attachment. �.... .�...w w�w..w������ I�ICA�l�AT1A\I future earthquake damage is sufficient to quire occupants to be displaced to temporary �arters while re�airs are made) 17 Rental cost er month for tem ora uarters 18 Other costs er month for tem ora uarters One time costs (moving etc.) for roundtrip move 19 to temporary quarters. ect Number Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 30 of 43 ESTIMATED DISPLACEMENT COSTS'* ESTIMATED AVERAGE OCCUPANCY OF BUILDING (include residents and visitors) 20 Occupants 21 Days per week 22 Hours per day 23 Months per year Average Occupancy (24 hour basis) DAMAGE in 2001 EARTHQUAKE't Was this building damaged in the 2001 earthquake?. If so, describe the extent of 34 dama e and the re air costs. Describe here or attach docu *` indicates term is d�ned on definitions sheet Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 31 of 43 0.00 (calculated average occupancy) - ---- --'_" ��� .�..� w�ww��e�T�/1�1 A�If1 f�ACT PUBLIC BUILDINGS: NON-STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION The seismic performance of non-structural building components depends significantly on the overall building performance. Therefore, consideration of the building's structural performance is an important aspect of evaluation of all non-structural mitigation projects. Non-structural mitigation may not make sense at all if the building itself is substantially deficient in seismic perFormance. For non-structural mitigation projects, complete the data form for the building as a whole and then complete the additional data requests below. NON-STRUCTURAL INFORMATION What types on non-structural components are being 1 addressed b the miti ation ro'ect? Describe here or attach documentation. Is the non-structural mitigation for the whole building or only for parts of the building? If only for part of the building, give the area covered and describe the 2 functions of the buildin in those sections. Describe here or attach documentation. PROJECT INFORMATION Why is the non-structural retrofit being proposed? What seismic vulnerabilities are postulated for the 3 non-structural elements? Describe here or attach documentation. Have any seismic vulnerabiliry studies or seismic retrofit studies been conducted for this project? If so, 4 rovide details or co ies in an attachment. If es, describe here or attach documentation. Construction Date(s) for existing non-structural 5 elements. Have any seismic retrofits been completed for these 6 non-structural elements? If es, describe here or attach documentation. If the non-structural element(s) fail in an earthquake, describe the type of damage expected and the 7 ex ected im act on function of the buildin . Describe here or attach documentation. Hazard Mitigation Grant Program Applica6on FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 32 of 43 ■��r�i►wT���� onn �c�+T nCC/`DIDTIAAI AI►111 r[1ST Will occupants need to be relocated from the building 13 to com lete the retrofit? Yes or No?*` If relocation is necessa : 14 Relocation time for ro'ect months ""' 15 Rental Cost durin Relocation $ er month 16 Other Relocation Costs er month 17 One Time Relocation costs (dollars) DAMAGE in 2001 EARTHQUAKE? Was this building damaged in the 2001 earthquake?. If so, describe the extent of damage and the repair 18 costs. Describe here or attach documentation. "* indicates term is defined on definitions sheet Ha2ard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 33 of 43 0 MITIGATION PROJECTS FOR ROADS AND BRIDGES 1 Facili Name or descri 2 Address or location 3 Ci , State, Zi 4 Owner 5 Contact Person FACILITY INFORMATION 6 Describe the road or brid e addressed b this ro'ect What is the replacement value of the faciliry addressed 7 bv this proiect? 8 Construction date s for existin facilities Why is the retrofit being proposed? What seismic 9 vulnerabilities are ostulated for this facili . Have any seismic vulnerability studies or seismic retrofit 10 studies been conducted for this facili ? Have any seismic retrofits been conducted for this � 11 acility? 12 Provide hotos of existin facilities Are there any signficant environmental issues 13 associated with this mitigation project? Yes or no? IMPACT OF ROAD OR BRIDGE CLOSURE is the daily one-way traffic count for this road or 14 1 16 If this faciliry is closed for repairs, what is the average delay or detour time expected for motorists using this road or bridge? If this facility is damaged, how long will it take to restore normal traffic flow. If possible, make estimates for several levels of damage, from minor damage to complete loss of a bridge. Does failure of this facility result in a life safety risk to the community?. If so, describe in as much detail as 17 ossible Was this facility damaged in the 2001 earthquake? If so, what were the extent of damages and repair costs? 18 How long did it take to restore normal traffic flow? here or attach here or here or attach documentation. here or attach documentation. here or attach documentation. or attach here or attach documentation. here or attach documentation. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 34 of 43 MITIGATION PROJECTS FOR UTILITIES This data form is designed for utility mitigation projects, especially those dealing with electric power systems, potable water systems, and wastewater systems. This form is designed for projects dealing with utility infrastructure and equipment. For mitigation projects for utility buildings, use the Public FACILITY INFORMATION Describe the infrastructure or equipment addressed by 6 this prolect 7 0 10 11 Describe here or attach documentation. �at is the replacement value of the infrastructure or uioment addressed by this project? mstruction date(s) for existing facilities hy is the retrofit being proposed? What seismic Inerabilities are postulated for this facility? �ve any seismic vulnerability studies or seismic retrofit �dies been conducted for this facility? ave any seismic retrofits been conducted for this here or attach documentation. Describe here or attach documentation. be here or attach documentation. 12 Provide hotos of existin facifities Are there any significant environmental issues 13 associated with this mitigation proiect? Yes or no? ch photos, if possible. Describe here or attach documentation. IMPACT OF FACILITY ON SYSTEM OPERATION How critical is this facility to the operation of the utiliry system? If this facility fails in an earthquake, what are the impacts on the system? Is this facility redundant in the system? Provide a schematic for the layout and Please provide as much detail as possible. 14 o eration of the utili s stem. Describe here or attach documentation. If this facility fails, how many people will lose utility 15-A service? For potable water and wastewater systems, explain the probable loss of service. That is, will failure result in no service at all or partial service (water provided, but not 15-B drinkable or artial treatment of wastewater . Describe here or attach documentation. If this facility fails, how long will it take to repair or replace this facility? The time estimate requested is the time to restore service to customers, which may be 16-A shorter than the time to make final re airs. Describe here or attach documentation. For potable water and wastewater systems, estimate 16-B restoration times for artial and full service. Describe here or attach documentation. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 35 of 43 17 :s failure of this facility result in a life safety risk to community?. If so, describe in as much detail as be here or attach documentation. Was this facilry damaged in the 2001 earthquake? If so, what were the extent of damages and repair costs? 18 How lon did it take to restore noRnal service? Describe here or attach documentation. SECTION 9 ESTIMATED SCHEDULE FOR PROJECT COMPLETION It is our desire for projects to move quickly in all phases of the grant process. Those projects that cannot begin shortly after funding approval by FEMA may not be funded. FEMA requires the project be completed within 24 months of funding approval. Estimate the month and year when the activities listed were, or will be, completed. While this is only an estimate (the HMGP cannot predict the actual time it will take for FEMA to approve funding of projects), if approved and funded, you will be held to the overall timelines as established in this section, as this is a scored element of the application. Grant Agreement Signed Preliminary Engineering Report Required Permits Obtained Design Engineering Land R/VU Acquisition Prepare Bid Documents Award Construction Contract Begin Construction Complete Construction Project in Use Estimated Completion Date I � �— � $ Oc� � Total Time Required to Complete this Project Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 36 of 43 SECTION 10 ENVIRONMENTAL DATA CHECKLIST. Applicants are responsible for compliance with all applicable federal, state, and local regulations, codes, and standards and for securing the necessary permits and approvals. The State of Washinqton will require a CURRENT SEPA Checklist or Determination of Non-Sianificance for the proiect if it is selected for FEMA funding recommendation. We will require a short tum- around at that point, so it is to vour advantaqe to beQin the arocess now. Projects funded under the Hazard Mitigation Grant Program must comply with al/ appropriate environmental regulations. This includes compliance with the National Environmental Policy Act (NEPA PL 91-190, as amended), and all of the federal laws covered within this Act. Some of which include Executive Order 11988 (Floodplain Management), Executive Order 11990 (Protection of Wetlands), E.O. 12898 Environmenta/ Justice, the Clean Air Act and fhe Clean Water Act. a SEPA COMPLIANCE (WAC 197-11) Will there be a Detenr�ination of Non-Significance o� Claim for Categorical Exemption for this project? B DNS: YES ❑ NO ❑ CE: YES ❑ NO ❑ 2. If you have a completed Environmental Checklist or Determination of Non- Significance, please include it as part of your application. 3. If you claim a Categorical Exemption under SEPA regulations, please cite the sections of your SEPA procedures, or the section of WAC under which you claim exemption. 4. Please describe the categorical exemption in adequate detail for evaluation: HYDRAULIC CODE COMPLIANCE (RCW 77.55.100-180) Is your proposed project located below the Ordinary High Water Line in the bed of any salt or fresh water of the state? YES ❑ NO ❑ 2. If your answer is YES, you are responsible for contacting the Department of Fish and Wildlife to find out whether they will require a Hydraulic Project Approval for your proposed work. We will require proof of application before grant funding can be advanced. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 37 of 43 C. SHORELINE MANAGEMENT ACT COMPLIANCE (RCW 90.58) Is your proposed project located within the boundaries of the Shoreline Management Act (Including but not limited to: within 200 feet of: any marine shoreline or associated wetland; the banks or associated wetlands of any stream with a flow of 20 cubic feet per second or greater; or the shoreline o� associated wetland of any lake 20 acres in size or larger in any of the 15 counties west of the crest of the Cascade Mountain range)? YES ❑ NO ❑ 2. If you answer YES and your proposal is selected, you will need to apply for a Shoreline Permit from the appropriate unit of govemment and submit a copy of the permit, or exemption, before release of any funding. D. WETLANDS DISCLOSURE (Governor's Executive Order 90-04) Is there a wetland, as defined by either the U.S. Fish and Wildlife Service or the Clean Water Act, on the site or within the immediate vicinity? YES ❑ NO ❑ 2. If you answer YES to the above question, we will require that you comply with the Govemor's Executive Order 90-04. This may include the preparation and Department of Ecology's approval of a WETLANDS COMPENSATORY MITIGATION PLAN. If applicable, the Department of Ecology must approve the plan before we approve HMGP funds. Please indicate what actions, if appropriate, you are taking conceming wetlands. E. FLOODPLAIN DISCLOSURE (RCW 86-16) 1. Is your proposed project in a floodplain designated on a FEMA Flood Insurance Rate Map? YES❑ NO❑ 2. If you answer YES, please identify the following: FEMA Flood Insurance Panel Number: FEMA Flood Insurance Rate Map Zone Designation Is your jurisdiction a participant in good standing in the National Flood Insurance P�ogram? YES ❑ NO ❑ Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 38 of 43 F. CRITICAL AREAS DISCLOSURE (RCW 36.70A) The Growth Management Act requires all cities and counties in the state to designate critical areas (RCW 36.70A.170(1 xd)) and to adopt development regulations that will protect them (RCW 36.70A.060(2)). Please provide the date your Growth Management Plan (if required) and the date your Critical Areas Ordinances (CAOs) were approved and adopted. Please provide certification from the Office of Community Development that your plan/CAOs are compliant with the GMA. 2. Is your proposed project in any of the "Critical Area" classifications identified in Washington State's Growth Management Act? These areas include: Wetlands, Aquifer Recharge Areas, Frequently Flooded Areas, Geologically Hazardous Areas such as landslide, erosion, alluvial fan, seismically active, or volcanic areas, and Fish and Wildlife Habitat Areas. YES ❑ NO ❑ 3. If you answer YES, please identify the critical area category(s). 4. If your proposed project is in a designated critical area, please explain if and how it will contribute to further development in the area. G. CODE COMPLIANCE ASSURANCE Will your project meet all applicable codes and standards for the area in which it is located? YES❑ NO❑ 2. If you answer NO, please describe on a separate sheet the exemptions or variances that will be required. Hazarci Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 39 of 43 H. REGIONAL OR BASIN-WIDE PLANNING How has your jurisdiction coordinated the planninq and possible impacts of this project with neighboring jurisdictions (counties, cities, states, etc.)? Please explain. 2. Will this aroiect affect upstream/downstream/neighboring jurisdictions? Explain, in detail, to what extent this affect will be, and why the problem has not been addressed in the past, either by your jurisdiction or inter jurisdictionally with the other interests? Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 40 of 43 SECTION 11 CERTIFICATIONS AND ASSURANCES. As the duly authorized agent of the applicant, I certify that the infoRnation provided in this application is true and correct. I further assure that the applicant will comply with all applicable state and federal regulations conceming the Hazard Mitigation Grant Program. I will obtain all necessary permits and approvals if the proposed project is awarded Hazard Mitigation Grant funds. I recognize that failure to comply with all of the applicable state and federal regulations may be grounds for the revocation of current, or the denial of future, Hazard Mitigation Grant Program funding. For projects that involve elevation of individual homes and stnactures, we must get applicable plans and permits. A building official currently certified by applicable code organizations (ICBO, etc.) must accomplish final certification of the elevation portion of the project. For projects that involve the acquisition/relocation of properties in the floodplain, the following eligibility criteria and assurances from 44 CFR § 206.434 (d) apply: A. We will convey the following restrictive covenants in the deed of any property acquired, accepted, or from which structures are removed (hereafter called the property). 1. The property will be dedicated and maintained in perpetuity for uses compatible with open space, recreational, or wetlands management practices. 2. No new stnacture(s) will be built on the property except as indicated below: a. A public facility that is open on all sides and functionally related to a designated open space or recreation use; a. A restroom; or b. A structure that is compatible with open space, recreational, or wetlands management usage and proper floodplain management policies and practices that the Director approves in writing before the construction of the structure begins. 3. After completion of the project, we will not apply for additional DISASTER assistance for any purpose with respect to the property to any federal entity or source, and no federal entity or source will provide such assistance. B. In general allowable open space, recreational, and wetland management uses include parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping (except where adequate waming time is not available to allow evacuation), temporary storage in the open of wheeled vehicles that are easily movable (except mobile homes), unimproved, previous parking lots, and buffer zones. C. Any structures built on the property will be flood proofed or elevated to the Base Flood Elevation plus one foot of freeboard. If our jurisdiction does not currently have a local hazard reduction plan or strategy, I certify our agreement that if selected for a HMGP grant one will be developed within 24 months of approval of the grant. I further certify that the proposed project has been reviewed by the applicable planning director/department and found consistent with our adopted comprehensive plan and development regulations. I understand that failure to comply with these conditions following the acceptance of any grant funds will cause the funds to be eligible for an immediate recapture by the State of Washington. Authorized Signature Date Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 41 of 43 SECTION 12 RESOLUTION DESIGNATING APPLICANT AGENT For the State of Washington Hazard Mitigation Grant Program Application BE IT RESOLVED THAT nnt ame a i e OR HIS/HER ALTERNATE: nnt ame a i e is hereby authorized to execute for and on behalf of , a local govemment entity, state agency, special purpose district, or private nonprofit organization established under the laws of the State of Washington, this application and to file in the Military Department, Emergency Management Division for the purpose of obtaining certain federal and state financial assistance under Section 404 of P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Act of 1988. THAT the hereby authorizes its agent to provide to the State Emergency Management Division for all matters conceming such state disaster mitigation assistance the assurances and agreements required. Passed and approved this day of , 20 (Signature and Title) CERTIFICATION � duly appointed as e� 8 do hereby certif�r that the above is a true and correct copy of a resolution passed and approved by the of the on the day of . 20 yoa re �e Hazarcf Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 42 of 43 EXECUTIVE ORDER 11988 8� 11990 CHECKLIST EO - 11988 FLOOD PLAIN MANAGEMENT 8� EO 11990 - WETLAND PROTECTION STEP 1. Determine whether the proposed action is located in a wetland and/or the 100 year floodplain (500 year floodplain for critical actions), or whether it has the potential to affect or be affected by a floodplain or a wetland. STEP 2. Notify the public at the earliest possible time of the intent to carry out an action in a floodplain or wetland, and involve the affected and interested public in the decision-making process. STEP 3. Identify and evaluate practicable altematives to locating the proposed action in a floodplain or wetland (including altemative sites, actions and the Ano action option). If a practicable altemative exists outside the floodplain or wetland, FEMA must locate the action at the altemative site. STEP 4. Identify the full range or potential direct or indirect impacts associated with the occupancy or modification of floodplains and wetlands and the potential direct and indirect support of floodplain and wetland development that could result from the proposed action. STEP 5. Minimize the potential adverse impacts and support to or within floodplains and wetlands to be identified under step 4, restore and preserve the natural and beneficial values served by floodplains, and preserve and enhance the natural and beneficial values served by wetlands. STEP 6. Reevaluate the proposed action to determine first, if it is still practicable in light of its exposure to flood hazards, the extent to which it will aggravate the hazards to others, and its potential to disrupt floodplain and wetland values. Second, if altematives rejected at step 3 are practicable in light of the information gained in steps 4 and 5. FEMA shall not act in a floodplain or wetland unless it is the only practicable location. STEP 7. Prepare and provide the public with a finding and public explanation of any final decision that the floodplain or wetland is the only practicable altemative. STEP 8. Review the implementation and post-implementation phases of the proposed action to ensure that the requirements of the order are fully implemented. Oversight responsibility shall be integrated into existing processes. Hazard Mitiga6on Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 43 of 43 ��� - a�'`��' S`�t�f Washinglon �'� ����-� -�ary�epartment �� a;'';��`u�''-- ` a ,"v�J, l► � r ' •LN �:;�:'' ,a,,,�;;�i»ergency Managemeni Division ��, , Hazard Mitigation Grant Program Applicant Workshop �+Hazard �Mitigation ` � ' Granf Program : �� �� ■ The Goa! of HMGP is to provide funding for a long term solufion to your disaster related problem. ■ Not for deferred maintenance. ■ Must be a cost effecfive and environmentally sound solution. � � First Things ■ Applicants are not committed b the project that was submrfted on the Letfer oilrrtent. ■ Although a ptan (i.e. Flood canfrol plan ar Ffat�rd Mitigatron Pfan) is helpfu! to fhe applicafion, it is not requ+red at this time. - However. as a condition ol reeeiving the grant successful applicants must be willieng to commi7 to developing a plan. ry'; � ;�Mr�i�►a�'�.n. Philosophy .;_ , �■ For our purposes, the de�rnition of Hazard Mifigation is a sustained action taken fo reduce or eJiminate the lorrg ferm risk to people and property from natura! hazards and their effeds. � .�!ifigation is rtof `�ovd controY: ■ Flood Insurance is ane form of mitigation. - — Nationa! Flood Insurance Pro�am (NFIP) participation demonstrates a commitment to mitigation. (And is required.) _ ldentify'Yvur Communify - Goals ■ Priorities — Type of Hazard — Why rs this project necessary? — How will ihis �ject meet your goals? The Application page 2 ■ Applicant Data ■ Agent Information ■ ProjeCt�B..�.':N�%'ur� — Goals — Description ■ Project Worksheets (PWs) ��,�e�o�"���of the A/ternafives , },, . `" ".,,.:="ii �"'"�• p89e 4 � There must be at least three altematives to the proWem outlined in the application. - Proposed Action Altemative + The project th� is being applied fa in this a�Nication - Second Aftemaihre - Do Nothing Altemative Pr�p,�sed �l ction Alternative ��9e 5 fT'he project fhat rhe application is for.) ■ Description of the aitemative. ■ Tota! Cosis ■ Tota! Benefits ■ Les�ription of !h� environment. � :�r: � Environ'rrlent of Projects page 6 ■ Positive /mpacts of the Project ■ Adverse lmpacts of the Project ■ Other Patentia! Adverse Impacfs ■ Ofher taws ■ Descriptions '"` ,� =t:�we��;�;�nd No-Action ''� � �' Alternatives pages 7-10 r ;. , ■ Second A/temaf+ve should be a wel! thought out a/ternative to the one being proposed. ■ No Action Alternative. Acquisifion" % Relocations p�e r � ■ ldentify 5peci�c Homes ■ Make an initia/ determinafion of Fair Market Values (FMV). — Tax assessments have tradr"hianalty been far be�+ FMV. Acquisitions�Relocations ��onn►,�ed� Page 92 ■ Ide»tify each potentia! sfructare that might be included in the project — Address — Owner's Name — Estimated FMV — Date of Construction — NFlP Policy # — Damage Data ,�� Re�,t�i�'�'+�, , . Projects � rs ' 'r ; , , �"lie proposed action alternarive .. ■ �4rchaeologrcar sites ■ Histaicaf sites ■ Mim�rities or Low lncome populations I � Floodplain I ■ Wetland ■ Hazardous __ substances ■ !f the project is bcated near, or involves, any ot these areas; ii must be indicated arrd will be Ieviewed. � .�VEM/S Da#a Requirements ' page 14 �� i Specific data on each home ■ FEMA data requirement for processing applications ■ May appear repetinve, but format meets FEMA data entry requirements z�f'ublic lnvalvement page 16 � Minimum Requirements -(?ne (7) Public Meetirig within the past 12 rnonths discussing ti�e prr�posed project. - Direct Contact with all thase impacted by this project. (Homeowners; Cities; Counties). ■ Preferred - At least two Public Meetings. - Since the disaster declaration. � '�� _ �'a'�'t �<Public-�na%�'�meni ��►,�� aa� ,s � . ...,:,�::A�: „,� �_ ��i?�G�'�L�ocumentadon of n�eelilings. M�. W�►at Where. When) - Doctuner��'wet of lndrviduals t»nfaded (i.e.. Agencies, JHorr�eowrrers) ■[)evelop a strategy for the public involvement. - PuWicize it. - Na�ne a mes6ng sofiating views 8nd ideas. - Have e ldlow-up m8atiog with wrilten o+d proposefs that mae f�lfy descrr4e w1�tY� ��Y+�9Iar ae�M what -- - — - -- - A�P�� eacpetxatiar+s should be. State and Federal Eligibility pages 77-19 ■ This is one section that the grant review committee uses to score and rank projects to recammend #o FEMA. ■ These questions represent State & Federal goals relating to Hazard Mitigafion. Project Budgef & Fund�ng Paga 20-21 ■ Show a!! of the costs that you can estimate at this time ■ Basis of awarding grant funds ■ Be as complete and detailed as possible ■ TeII us what is fhe source of your Ioca1 share '4 � ' �i.'o'�rR'it-�C�z`��t �"� � s ,,�, � �*��� q'^ } ``�' . f � ��,..'i�s� ��r '��,t.�k tF���'`�r"3 c;^Ih . . �'�, � "i� a y `�, a,�,,. ,.�. : �,,.'ki`".`��`-��'.�? �,iD �"� � ..-.tiws z:w'� "1' � �S}'+ -- _ _ ��� ��'"� Project Costs & Benefif-Cost AnaJysis ���' � ,:-� ;� ; ; � . , ,� �.;� .. ��y:=} �,r � r�' F The�:Benefits � .;'i;: _;..�f-� _ , . _e '�.1 �:"'7he benelits of Hazard Mitigation projecfs are avoided future damages based upon historical damaqe data. 2. To estimate future damages. the probabilities of future events must be considered. 3. Mitigation may not be cost effective even though a lacilify received great damage in the event. 4. Conversely. mitigation may be cost ef(ective even i( the /aciliry experienced little or no damage during the recent event. �.�:. ':�:�:�: �_:' zr- - �LL`B e n efiits 5:: ilie�benefits of mitigatiai projects Ior critical or high ` occupancy facilities tend to be higher than benefits non-critical or low occupancy iacilities. However, just because a proposed mitigation project is at a critical taciliry does not guarantee that the project is cost effective. 6. Each proposed mitigation project will be evaluated on its own merits to compare the benefits and costs of a specilic project. arrative ����es �3-�v Paints a word picture to support damage data — What is the project life — Value of property being protected — Documented damages from recent event — Documented damages from past events — How much damage will project prevent � ���. � :. �: ,- � ��Data tNorksheet ,,a,e ��� ,�,, i. ,.. .,. _ . . :; ,:i�`Numbers should be the same as those in the narrative, where applicable. ■ Effectiveness of the project. - Percentage of effectiveness ■ Displacement costs. ■ Event Frequency. — What is tl�e established frequency . 100 year (lood. 50 year storm. etc �-:�;;FarfFiqcrake Related CB Data � ,; nages 26-30 � Sections relate to different types of EQ projects — Structural reiro/it • PuLlic or priva(e — Non-st�uctural — Utilities — Roads. bridges Only fill in the section that applies to your project :,, :�-���'� � �. � ` ��',��'° � ,-�lUa.tes and;;Permifs �,ages 3d 42 .t�1��:�tTsri� __. ° s. '. '' "� Estimated completion date. ■ Environmental Checklist. e Certifications and Assurances ■ Resolution of Applicant Agent. X .� , .;,s a .i ,�:�,. � �<jWha`t to.expect next. f> , o: EAi1D staff review each application for initial eligibility. ■ Conducts site visits of the projects as required ■ Grant Review Committee reviews applicatrons. s Committee recommends applications to EMD Director. e Upon Director's approval: recommended applications are sent to FEMA. ,;3' ;: �A. ,..;�.;�:.',;i�y�;iy. 'INhat��fo.expect next (�:.,...._.�) ■ FEMA revrews each application. ■ FEMA approves funding to the state. o The state sends an agreement for you to sign and submif with SO W and schedule of completion. ■ State signs and makes funding available upon a reimbursement basis. �l��p � iu ( �li ��r,�v — N�P S� t� ?'!� � s�.f S E _' "6 . �.`� ��s ,. R��� �ll ��'.� i y.��::,. Y� �� ��. JAN-3� ,i STATE OF N'ASHINGTON MILITARY DEPARTMENT ! � � � --� •, i �.ir� EMERGENCY MANAGEMENT DIVISI - T---- MS: TA-20 Building 20 Camp Murray, Wishingfon 98�30-5122 Phone: r�� ; ��� �> r �--rrr�o • F�� r: �?-�;�� �� r �-��nn December 27, 2001 Mr. Glen Gordon Deputy Fire Chief City of Renton 1055 S Grady Way Renton, WA 98055 RE: First Round HMGP Applications Disaster: DR-1361-WA Nisqually Earthquake Project: Highlands Elevated Reservoir & Rolling Hills Dear Mr. Gordon: Thank you for your interest in the Hazard Mitigation Grant Program (HMGP). We were surprisingly overwhelmed by the response from communities around the state and received more applications for the first round of HMGP funding than any other disaster. We received 73 applications from 55 eligible applicants for a total of over $72 million in potential project costs. This disaster has provided multiple challenges which have unfortunately delayed our estimated dates for completing the initial reviews and cost benefit analysis of the applications. Once again, thank you for your participation in the HMGP, and please accept our apologies for the unexpected delays. Unfortunately, for the following reasons, your application for the above mentioned project failed to meet the initial review criteria in order to be forwarded to the Mitigation Grant Review Committee for scoring. • Duplication of Federal Programs Over the next few weeks, HMGP staff will be available to work with you to answer specific questions regarding your application and to help address specific issues should you desire to resubmit your project for consideration for the second round of funding. Please contact me or the HMGP staff at (253) 512-7077 if you have any questions. Sincerely, ��� i / i� ' - i ''�, ' � _ �,�-,��,' � ��1�-- Martin E. Best Deputy State Coordinating Officer - Mitigation i� • Duplication of Federal Programs. 44 CFR § 206.434(f) prohibits the HMGP from funding projects that are the responsibility of other federal programs or agencies, e�ien if the other agency has no funding available, or if you happen to disagree with the funding offered by that program. Public Involvement. For one or more of the following reasons, your application failed to adequately address that you provided the public ample opportunity to comment on and assist in the development of the alternatives for your application. This a requirement caused by the funding source, not the project type or location o Lack of documentation provided with the application. o No public involvement in the application development process. o Delay in public process. As clearly stated in the Application Development Guide ap�l�ca�ts that waited until the last fe�nr wleeks prior to the application deadline have not provided the public the opportunity to comment on the project. o Failure to provide documentation that impacted property owners supported the project and would be willing to participate. � Cost Effectiveness. 44 CFR §206.434 (a)(5) requires that all projects submitted for funding must show that they are cost effective and will "substantially reduce the risk of future damage, hardship, loss, or suffering resulting from a major disaster" Based upon the data provided in the application, your project did not pass the minimum cost/benefit ratio requirements. Projects must show that they "will not cost more than the anticipated value of the reduction in both direct damages and subsequent negative impacts to the area if future disasters were to occur. Both costs and benefits will be computed on a net present value basis" [44 CFR § 206.434 (a)(5)(ii)] • Applicant Agent. Per federal and state policy, individuals cannot appoint themselves as the applicant agent. • Inadequate identification of local matching funds. Appl;�ants mu�t identify the capability to provide the minimum 12.5% in local match at the time the application is submitted. Dependence upon future grant awards does not meet this criteria. • Ineligible type of project. o Project must independently provide a"long term solution to the problem it is intended to address". [44 CFR § 206.434 (a)(5)(iv)] o"Projects that merely identify or analyze hazards or problems are not eligible" [44 CFR § 206.434 (a)(4)] :U�l!�� } _;< � -------, � i � �� j� JAN - 3 1� , I� I y �_ . _ � F,1�_: ,.. ��1� , . ,! 1.`SY O � e ,� * CITY OF RENTON � 1055 S. GRADY WAY ��N��� RENTON, WA 98055 VENDOR: O 7 610 6 SOUTH COUNTY JOURNAL P 0 B 0 X—'}i�3-� «''J n r i i rsw vrc-� v v E. WA - KE,�7' q �0 3 � FOB Point: �' �� � ��SS �Y L EGI�C. " Terms: Il e t 3 0 N G�1`'( � S Req. Del. Date: Special Inst: ' Quantity Unit . BILLTO:CIty of Renton 1055 S GRADY WAY RENTON, WA 98055-3232 : Account Number 421.000500.018.5960.0034.65.055265 PAGE 1 L?afe <' PO Nt�mber ;:> _.. 11/08/O1 1180225 SHIP TO: �QPY M' ^, �:�-M �, Req. No.: DePt.: PLNG/BLDG/PUB WKS UTILITY SYS Contact: BARILLEAUX. TERRI Confirming? N ' Work Order Function Number 55265/5110 SUBTOTAL TAX FREIGHT TOTAL E 2 0 103.2 103.2 ORIGINAL / FILE COPY PINK WHITE Y� P 6 . �� �o�a� City of Renton Utilities Attn:Tom Malptws 1055 S. Grady Way Renton Wa.98055 Account Number: 8060327 �. ������ � l �3 � z�' R��`;� `n:��� OCT � �t :���1 CITY O� RENTON UTII.ITY SYSTEMS Lega1 Advertising Invoice for Legal Notice #9622, published on 10/15 & 10/22. Description of Notice: PUBLIC COMN�NT Cost of Ad: $103.28 These chazges are payable upon receipt of this invoice. Please note your account number on remittance. The cost above includes a$6.00 fee for the printing of the a�davits. Mail payment to: South County Journal PO Bog 130 Kent WA 98035. October 15, 2001 v�IVL4Jfl�� ii.r� � D�,TE � � � O I ; -- --_ _ _____ _ � 'lA��?E !E�'r'.TiAC✓��;,;,_ � � ��-L�3� ��- -���f av .2�, 2o-6t At,c�i� .# �• �2,i �Sa� j o� 8. 5a� u. 3� 6�� 4552�5 V�( y d�:�S 26 ���(� D South County Journal, P.O. Box 130 (98035-0130), 600 Washington Ave. 5., Kent A 98032-5707 Phone 253-872-6600, Fax 253-854-1006, http://www.southcountyjournal.com King County Journal Newspaper: Eastside Journal, South Caunty Journai, Mercer Island Reporter, Northshore Citizen Thank You AFFIDAVIT OF PUBLICATION Christina Meyers, first duly sworn on oath states that he/she is the Legal Clerk of the SOUTH COUNTY JOURNAL 600 S. Washington Avenue, Kent, Washington 98032 a daily newspaper published seven (7) times a week. Said newspaper is a legal newspaper of general publication and is now and has been for more than six months prior to the date of publication, referred to, printed and published in the English tanguage continually as a daily newspaper in Kent, King County, Washington. The South County Journal has been approved as a legal newspaper by order of the Superior Court of the State of Washington for King County. The notice in the exact form attached, was published in the South County Journal (and not in supplemental form) which was regularly distributed to the subscribers during the below stated period. The annexed notice, a PUBLIC COMMENT as published on: 10/15 & 10/22 The full amount of the fee charged for said foregoing publication is the sum of $103.28, charged to Acct. No. 8060327. The cost abovf '--'���'-- - "'^ ^^ r__ �__.�_ __._�.__ _�.�_ _��_..:._ Legal Number Subscribed and sworn before me on this �''��day of �_, 2001 `````���11'nl l/��� �ri `��� �' �\SSIG t� Fl% . (� %. `� �� �� Ai" � ' ;y�.;:�o ,�*r�, �`�. � � �,'•. o � : .. F ^ , . T �. .�� q�;.. - •`: �,� �, �� ,/�����+i i i i� � i��►�������� � a � � � < Notary Public of the State of Washington residing in Renton King County, Washington CITY OF RENTON, WA PLANNING/BUILDINGIPUBLIC WORKS 1055 S. Grady Way Renton, WA 98055 NOTICE 4F P B� CQMMENT OPPORTUNITY The City ot Renton is proposing to repair and construct seismic upgrades to the Highlands 0.75 MG and Rolling Hills 0.30 MG elevated water tanks. The upgrades include the installation of friction dampers at the centers of the diagonal bracing on the tanks to dissipate earthquake energy. The City of Renton will consider several alternatives to this proposal: (1) retrofit the tanks per criteria of UBC Zone 3 or Zone 4; (2) replace the existing tanks with new tanks designed to better withstand seismic events; (3) provide no seismic upgrades to the tanks. If you wish to comment on this proposal, please contact Tom Malphrus, Pro�ect Manager, at the address listed above or by phone at 425-430-7313 or by e- mail to: tmalphrus@ci.renton.wa.us. All comments must be received by 4:30 P.M.. Thursday, October 25, 2001. Published in the South County Journal October 15 and 22, 2001. 9622 AFFIDAVIT OF PUBLICATION Christina Meyers, first duly sworn on oath states that he/she is the Legal Clerk of the souTH coulv�rY Jou�vAL 600 S. Washington Avenue, Kent, Washington 98032 a daily newspaper published seven (7) times a week. Said newspaper is a legal newspaper of general publication and is now and has been for more than six months prior to the date of publication, referred to, printed and published in the English language continually as a daily newspaper in Kent, King County, Washington. The South County Journal has been approved as a legal newspaper by order of the Superior Court of the State of Washington for King County. The notice in the exact form attached, was published in the South County Journal (and not in supplemental form) which was regularly distributed to the subscribers during the below stated period. The annexed notice, a PUBLIC COMMENT as published on: 10/15 & 10/22 The full amount of the fee charged for said foregoing publication is the sum of $103.28, charged to Acct. No. 8060327. The cost above includes a$6.00 fee for the printing of the affidavits. �) -- � Legal Number 9622 '� - _LL,.__.--_ _ �-. -. -___ � ; �_ f — � �'.9 Legal Clerk, South County Journal 1 Subscribed and sworn before me on this,�day of��, 2001 `�����unr��r,i ����` E N M � '��4� ���`.��E � �SsiCN'F f �'� �., :� ,���°�^� x,o� � • �e . �� -, �. y�; ; �_,.,,, �� � �..; � - : �,9'L. ' � . �. � �i � �i < �• '''������i�i�iiii��t►e������ Notary Public of the State of Washington residing in Renton King County, Washington CITY OF RENTON, WA PLANNINGIBUILDING/PUBLIC WORKS 1055 S. Grady Way Renton, WA 98055 N TI E QF P BLI MME T npPORTUNiTv The City of Renton is proposing to repair and construct seismic upgrades to the Highlands 0.75 MG and Rolling Hills 0.30 MG elevated water tanks. The upgrades include the installation of friction dampers at the centers of the diagonal bracing on the tanks to dissipate earthquake energy. The City of Renton will consider several alternatives to this proposal: (1) retrofit the tanks per criteria of UBC Zone 3 or Zone 4; (2) replace the existing tanks with new tanks designed to better withstand seismic events; (3) provide no seismic upgrades to the tanks. If you wish to comment on this proposal, please contact Tom Malphrus, Project Manager, at the address listed above or by phone at 425-430-7313 or by e- mail to: tmalphrus@ci.renton.wa.us. All comments must be received by 4:30 p.M., Thursday, October 25, 2001. Published in the South County Journal October 15 and 22, 2001. 9622 HMG Grant Application (first round funding) Conversation with Luke Meyers and Tammy Clark, January 14, 2002: Regarding Renton's failure to meet initial review requirements (Highlands Elevated Reservoir and Rolling Hills Elevated Reservoir Seismic Upgrades) • Failed to advance due to Duplication of Federal Programs • HMG advises that the City complete an Improved Project Application with Public Assistance then subtract money from Public Assistance grant from HMG Grant and reapply for second round funding. See page 85 of the Public Assistance Guide or page 32 of the Public Applicant Handbook. • To improve the second round funding HMG application, provide documentation from Fire Dept., School District etc., supporting project. Apply this info to several narratives including Question #7 in the application. • Public involvement must begin anew for second round funding. Provide public involvement documentation from first round as additional documentation. � �' Thomas Malphrus Hazard Mitigation Grant Application,wCity of Renton � . Page 1�i ,F �.,. From: Thomas Malphrus To: Meyers, Luke Subject: Hazard Mitigation Grant Application, City of Renton Luke, I have been trying to contact Dave Anderson, FEMA Public Assistance Coordinator, Allen Steel, State Public Assistance Coordinator and Lim Leach, Project Officer to get the information that you requested regarding our Hazard Mitigation Grant Application. When I dial the numbers that I have for Dave Anderson and Allen Steel I receive a recorded message informing me that all lines are busy. When I dial the number that I have for Jim Leach, I receive his voice mail. I have left messages asking him to contact me but I have not heard back from him. I will continue to try and contact one of these individuals. We still want to be considered for first round funding. What is the deadline for the information that you need? Thank You, Tom Malphrus City of Renton Water Utility 425-430-7313 WAIS Document Retrieval [Code of Federal Regulations] [Title 44, Volume 1] [Revised as of October 1, 2000] From the U.S. Government Printing Office via GPO Access [CITE: 44CFR206.434] [Page 489-490] TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY Page 1 of 3 PART 206--FEDERAL DISASTER ASSISTANCE FOR DISASTERS DECLARED ON OR AFTER NOVEMBER 2 Subpart N--Hazard Mitigation Grant Program Sec. 206.434 Eligibility. (a) Applicants. The following are eligible to apply for the Hazard Mitigation Program Grant: (1) State and local governments; (2) Private non-profit organizations or institutions that own or operate a private non-profit facility as defined in Sec. 206.221(e); (3) Indian tribes or authorized tribal organizations and Alaska Native villages or organizations, but not Alaska native corporations with ownership vested in private individuals. (b) Minimum project criteria. To be eligible for the Hazard Mitigation Grant Program, a project must: (1) Be in conformance with the hazard mitigation plan developed as a requirement of section 409; (2) Have a beneficial impact upon the designated disaster area, whether or not located in the designated area; (3) Be in conformance with 44 CFR part 9, Floodplain Management and Protection of Wetlands, and 44 CFR part 10, Environmental Considerations; (4) Solve a problem independently or constitute a functional portion of a solution where there is assurance that the project as a whole will be completed. Projects that merely identify or analyze hazards or problems are not eligible; (5) Be cost-effective and substantially reduce the risk of future damage, hardship, loss, or suffering resulting from a major disaster. The grantee must demonstrate this by documenting that the project; (i) Addresses a problem that has been repetitive, or a problem that poses a significant risk to public health and safety if left unsolved, (ii) Will not cost more than the anticipated value of the reduction in both direct damages and subsequent negative impacts to the area if future disasters were to occur. Both costs and benefits will be computed on a net present value basis, (iii) Has been determined to be the most practical, effective, and environmentally sound alternative after consideration of a range of options, (iv) Contributes, to the extent practicable, to a long-term solution to the problem it is intended to address, (v) Considers long-term changes to the areas and entities it protects, and has manageable future maintenance and modification requirements. (c) Types of projects. Projects may be of any nature that will result in protection to public or private property. Eligible projects include, but are not limited to: (1) Structural hazard control or protection projects; (2) Construction activities that will result in protection from hazards; (3) Retrofitting of facilities; http://frwebgate2.ac.../waisgate.cgi?WAISdocID=15601314851+1+0+0&WAISaction=retriev 10/15/O1 � V � � WJ .� � O �--r � . �...� v 1 � . �. �. � 'x. , ��F � ;� �� t 111- --- � � � � �� � •,�, +� ��v � � � � � � 0 H _ W Z a � � W f Z W � C � � K � � � -0 'C ^ � � o ��� M � � O � � �� C v� = ci O � �.- . �/ �� O O N � � �. � � O � U 0 ■ � a 0 z 0 � y � � ` m � �� � � � 3��, � ��� � � � � � � � ��°�o m N H � O d H M m N Li Li O � a J a W � C9 a W J �' O � Q � � � �� N � � � _ •� �N � � c � Y . ep ,*.' o H H � � � � � � � , � � C O � � �` � az �-- CITY OF RENTON, WA PLANNING'BUILDING/PUBLIC WORKS 1055 S. Grady Way Renton, WA 98055 N TICE � PUBLIC COMMENT OPPORTUNITY The City of Renton is proposing to repair and construct seismic upgrades to the Highlands 0.75 MG and Rolling Hilis 0.30 MG elevated water tanks. The upgrades include the installation of friction dampers at the centers of the diagonal bracing on the tanks to dissipate earthquake energy. The City of Renton will consider several alternatives to this proposal: (1) retrofit the tanks per criteria of UBC Zone 3 or Zone 4; (2) replace the existing tanks with new tanks designed to better withstand seismic events; (3) provide no seismic upgrades to the tanks. If you wish to comment on this proposal, please contact Tom Malphrus, Project Manager, at the address iisted above or by phone at 425-430-7313 or by e- mail to: tmalphrus@ci.renton.wa.us. All comments must be received by 4:30 P.M., Thursday, October 25, 2001. Published in the South County Journal October 15 and 22, 2001. 9622 � . � �: ,� � ,' ` O�►� �i -����k � � �L �`� ' � �—� ' ... } � � CITY OF RENTON COUNCIL AGENDA BILL AI N: sUnt„«c��g Dar�: planning/Building/Public Works Fot Agenda of: Dep�D��isoa�a.. Utility Systems Division/Water Utility October 22, 2001 Staff Contact...... TOril M11pIliUS (X-%313� Agenda Status Consent .............. X _ __ _ _ . _ _ Subject: Public Hearing.. � �'I.O ��g • 0 � - Applicant Agent designee for Hazard Mitigation Grant Correspondence.. ___ _ Ordinance ............. � _ � . . . . X ; .. � , .. .,_, ,. application and administration Resolution............ � 9� �- Old Business........ '������'idd� 1 V � E�chibits: New Business....... Resolution Study Sessions...... � � " Information......... ' —"""'"—' f h 1J Recommended Action: Approvals: Council Concur Legal Dept......... X Finance Dept...... Other ............... Fiscal Impact Expenditure Required. Amount Budeeted...... N/A Transfer/Amendment. Total Project Budget N/A Revenue Gene rated. . .... .. . None N/A Ciry Share Total Project.. Acct No: N/A SUMMARY OF ACTION: The City of Renton's 750,000 gallon Highlands Reservoir and 300,000 gallon Rolling Hills Reservoir were damaged by the Nisqually Earthquake on February 28, 2001. The Planning/Building/Public Works Department plans to repair the reservoirs and upgrade the reservoirs to better withstand future earthquakes. The Planning/BuildinglPublic Works Department wishes to apply for a hazard mitigation grant from the Washington State Military Department, Emergency Management Division, to assist in funding the upgrades. The State requires that the City designate one Applicant Agent and one Alternate to act on behalf of the City in preparing the application and administering the grant. STAFF RECOMMENDATION: The Planning/Building/Public Works Department recommends that the City Council designate Thomas Malphrus as Applicant Agent and John D. Wilson as Alternate to act on behalf of the City of Renton to apply for and administer a Hazard Mitigation Grant with the Washington State Military Department, Emergency Management Division. I:11 �71�/l�Yrl AL�z�:�I.Yi�IRQE1tiLvl�luAii _,...a,�, __ ._...��.�.»�..w,�� �.�.. ��.M�.�. _.�..� �,���....�A...�.�. .,u,�_�.,.�._...�.�... w., A H� � Thomas_Malphrus - Renton's NFIP status � �� __ Page 1�. From: "D'Acci, Tim" <tdac461 @ECY.WA.GOV> To: "'tmalphrus@ci.renton.wa.us"' <tmalphrus@ci.renton.wa.us> Date: 10/16/01 10:53AM Subject: Renton's NFIP status The city of Renton is a compliant participating community in the National Flood Insurance Program and has no active CAV or compliance issues with NFIP requirements. Please use this certification as part of any Hazard Mitigation Grant application ,�W . . � �,.._. .�.u._,. _�,.a ._ �.�.._ � F,.., ._ ....,e ..�. ... �,�.w..., � Thomas Malphrus, Kathy's phone number at South County Journal�Y� .�� _�e �,_ _.�: rc�_.� �y.___�_� �___ . Page 1� From: Thomas Malphrus To: Wright, Judith Date: 10/9/01 3:57PM Subject: Kathy's phone number at South County Journal Judy, I just contacted Kathy at the South County Journal. Her phone number has changed and now is: 253-872-6725 In the future if you want to e-mail her your Public Notice, you can do so at leqals@southcountyiournal.com Thanks, Tom _. w . ��.N �.� �.� .�..�,. _� ..�.,.,,.,.�.,.._,�.�,�., �.. _.�,..� _k��.�s =Thomas�Malphrus Public Noticee, ��� �� � Page 1 � m,,... .�m, .�.n,�,. � . _�„�..e_ �.m..,��_�W.�� r. ...�,.,�.�,.,.n.a_.,�..,.R....__�._.,�.�..� --- �.. .,..�.._.�.,. .... . From: Thomas Malphrus To: SouthCountyJournal, Legals Subject: Public Notice Kathy, Please post the attached Public Notice in the Monday, October 15 and Monday, October 22, editions of the South County Journal. Please post it under the PUBLIC NOTICES section. The City of Renton P.O. number for this service is 1180205. Please ensure that your invoice is sent to my attention at the address listed below. Please call me if you have any question or need additional information. Thank You, Tom Malphrus City of Renton 1055 S. Grady Way Renton, WA 98055 425-430-7313 .: CITY OF RENTON, WA PLANNINGBUILDING/PUBLIC WORKS 1055 S. Grady Way Renton WA, 98055 NOTICE OF PUBLIC COMMENT OPPORTUNITY The City of Renton is proposing to repair and construct seismic upgrades to the Highlands 0.75 MG and Rolling Hills 0.30 MG elevated water tanks. The upgrades include the installation of friction dampers at the centers of the diagonal bracing on the tanks to dissipate earthquake energy. The City of Renton will consider several alternatives to this proposal: (1) retrofit the tanks per criteria of UBC Zone 3 or Zone 4; (2) replace the existing tanks with new tanks designed to better withstand seismic events; (3) provide no seismic upgrades to the tanks. If you wish to comment on this proposal, please contact Tom Malphrus, Project Manager, at the address listed above or by phone at 425-430-7313 or by e-mail to: tmalphrus@ci.renton.wa.us. All comments must be received by 4:30 P.M., Thursday, October 25, 2001. H/ W ATER/AG/Earthquake/memo-02 �i , CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: 10/9/2001 TO: Larry Warren, City Attorney FROM: Tom Malphrus �� SUBJECT: Resolution for Hazard Mitigation Grant Application The Nisqually Earthquake of February 28, 2001, damaged the Highlands Elevated Reservoir and Rolling Hills Elevated Reservoir. In addition to repairing the reservoirs, the Water Utility wants to upgrade the reservoirs to better withstand future earthquakes. The Water Utility plans to apply for a Hazard Mitigation Grant offered by the Washington State Military Department, Emergency Management Division, to partially fund the upgrades. The Emergency Management Division will not accept the Water Utility's application without a Resolution designating a City of Renton representative (Applicant Agent) and alternate to represent the City on matters concerning the application and administration of the grant. Attached for your review is a draft copy of a City of Renton Resolution appointing an Applicant Agent and Alternate to represent the City on matters concerning the Hazard Mitigation Grant. Please review the Resolution for legal form and prepare the Resolution for the City Clerk. If you have any questions or need additional information, please contact me at 425-430-7313. Thank You. Enclosure \\CENTRAL\SYS2�DEPTS\PBP W1DI VISION.S\UTILITIE.S�DOCS�Z001 �2001-629.doc\THIvi:lf CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPOINTING AN APPLICANT AGENT AND ALTERNATE TO EXECUTE FOR AND ON BEHALF OF THE CITY OF RENTON A HAZARD MITIGATION ASSISTANCE GRANT APPLICATION WITH THE STATE OF WASHINGTON AND TO PROVIDE TO THE STATE FOR ALL MATTERS CONCERNING MITIGATION ASSISTANCE THE ASSURANCES AND AGREEMENTS REQUIRED WHEREAS, the City of Renton 750,000 gallon Highlands Reservoir and 300,000 gallon Rolling Hills Reservoir were damaged by the Nisqually Earthquake on February 28, 2001; and WHEREAS, the City of Renton plans to repair the reservoirs and wishes to upgrade the reservoirs to better withstand future earthquakes; and WHEREAS, the City of Renton wishes to apply for a hazard mitigation grant administered by the Emergency Management Division of the Washington State Military Department to fund these upgrades; and WHEREAS, the Emergency Management Division requires that the City of Renton appoint by resolution an Applicant Agent and Alternate; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION L The above recitals are found to be true and correct in all respects. SECTION II. The following persons are appointed as Applicant Agent and Alternate and hereby authorized to execute for and on behalf of the City of Renton, a local government entity, established under the laws of the State of Washington, a Hazard Mitigation Grant Program Grant Application and to file in the Military Department, Emergency Management Division for the purpose of obtaining certain federal and state iinancial assistance under Section 404 of P.L. 93-288 as amended by Robert T. Stafford Disaster Relief and Emergency Act of 1988 and to provide to the State Emergency Management Division for all matters concerning such state disaster mitigation assistance the assurances and agreements required. Applicant Agent: Thomas Malphrus Alternate: John D. Wilson H/wtr/agJBrynMawr/resolution.doc/AG PASSED BY THE CITY COUNCIL this day of 2001. Marilyn J. Petersen, City Clerk APPROVED BY THE MAYOR this day of , 2001. Jesse Tanner, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.xxxxxxx H/wtr/ag/BrynMawr/resolution.doc/AG Y ��\=u � /1 TO: Phone: City of Renton PLANNING/BUILDING/ PUBLIC WORKS DEPARTMENT Utility Systems - Fifth Floor 1055 South Grady Way Renton, WA 98055 Debbie Olson Renton School District (425) 204-2374 Fax Phone: (425) 204-2383 ISUBJECT: Insured Value of Schools REMARKS: ❑ Original to be mailed Debbie, ❑ Urgent INumber of pages including cover sheet 1 l ❑ Reply ❑ Please [ For your ASAP Comment review I need to know the insured value of Sierra Heights Elementary School, Fred Nelson Junior High School and Spring Glen Elementary School. Please qualify whether the value represents the value of the building or the value of the building and all equipment and furnishings. I need the information for a grant application that I'm completing for funds to construct seismic upgrades to two of our water reservoirs. The grant application is due by the end of October. Your immediate response will be much appreciated. If you have any questions please call me at 425-430-7313. Thank you for your help. Tom FROM: Date: 10/22/01 Tom Malphrus City of Renton, Utilities Phone: (425) 430-7313 Fax Phone: (425) 430-7241 ���11 t,v� �. Ahead of the curve i - - - - - -- --- - -- - �_ -- -- ----- - ___ --- - -- ------- * , � ' � -- . � r ,. ----�r ,-cr--- - � � j �1 , � . � � � ,_� LAKF BORFN � � � � �--� I 1 � . � � i i ,a , 1 j r•i' � � � � � . 1 � / i I / �I ` \ \ . ���/� L� � .�.,-�_,� �� r � . ! ,�;��� ! ��'. , „.. , , � �� � ' ' , ��.� � ��� � ��� �� i � nAh5 <<��� � z � � ., \`���__ . � ~ f_----1 . . � . . I,1l�1��1'�1�IIf'J(��O'�: �.. .,_i r7 \�� \ �_� � 1 � , � , �\ `- i � `"" - i I , L---------� ; 1 ' � r � I ! 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SEATTLE CI'I'�� r ' �"-J GATE STATTON � ��-� 1 1� ' '"' 1 1 �jIJL�JI � _ C Y ie�v, 5��.�� IL��L �L_ ,� 1 Y IfSn ;. � �1 � l ; , �� Y �� , ,-l�1 � � � i ���--, �� i�� �(_ii il � j( !�� , w�� ; �'- �� � � 11 J� �( Y� �,�;,/,� I! r.� F a L��.u_�' l�_ � � � c � � '- ' � . �3[.tar3e l.Jf � i�ee s �1 ' . _ ' I .-.,.. � �- 1. � � �� - - - - � �I -- - ,a� s, J 1f `� , ,a�m n � _ �� �� w�w � � -,[ rsoM n I 1! ' \ �L� � M m s i � r $� ;��r ti ���. -- „ ,� , r \ � -c � � � �.an v� . �. Q trom s� t� I�j i r �1 `- ;h�, M � r � �,,J jIII 1fI (j1 � �� �� t li f A ly, �� -`'I 1 I`" U14;T��P T{q � U i • � r l( •)i )i 3([�;n^",�1K'�"' ---- - — � J I f - - — ---'- ---- _ ---- / - --- _ _ ������� �� � �� � , ; ; , i �_______J I I � I f ��--. I �j���'; 6" �.% �.������ .���� ���� �-__- I�11�� �—aIl0I1R r� ^ . _. _ . 1 :._.)� s ����`l i U �?,�, Te�hnical ��1•� i�•��� �' ���i� �♦ Plannin��Buildin��I'iiblir� Wc�rks � � N Ma�Onie, Visneski, ('s>>ha P,�N ' '1�� 19 April 20(l� 81. :� _ � ;��, R High Pressure Gas Map � City of Renton — High Pressure Gas Line --------- City Limits ; ------� �—, 1 I J 41_� r ��_.� . ___1 . � r � , � , � fl� �i -'' —1� , � � -----------? „ ��� � W � � ..� r �� � . � � 1.��_�_����t� � -'/^``�� �`�---- ��� , � , , , r--------% j 10" AND 16" HP GAS LINES �: �=- �u — CITY OF RENTON Mayor Jesse Tanner October 24, 2001 Martin Best Washington Military Department Emergency Management Division Public Assistance, Building 20, Hazard Mitigation Program Camp Murray, WA 98430-5122 SUBJECT: Dear Mr. Best: APPLICANT AGENT FOR THE STATE OF WASffiNGTON HAZARD MITIGATION GRANT PROGRAM As Mayor of the City of Renton, I hereby designate Glen Gordon, Deputy Fire Chief, as Applicant Agent and John Thompson, Maintenance Manager, as Alternate to represent the City of Renton for all matters concerning the Hazard Mitigation Grant Program administered by the Washington State Military Deparhnent, Emergency Management Division. If you have any questions or need additional information, please call Glen Gordon at (425) 430-7022 or John Thompson at (425) 430-7400. incerely, � Jesse Tanner Mayor O 1-I 15/GZ:mp cc: Jay Covington, Chief Administrative Officer Victoria Runkle, Finance Administrator Fire Chief Lee Wheeler Glen Gordon, Deputy Fire Chief Jack Crumley, PBPW Maintenance Services Director John Thompson, PBPW Maintenance Manager Mickie Flanagan, PBPW Adminisirative Secretary � 'LL \ . C� (1 �. , � � 1055 South Grady Way - Renton, Washington 98055 -(425) 430-6500 / FAX (425) 430-6523 ��J� � This paper contains 50 % recycled matenal, 30 % post consumer en �en�1 „=�,;� - CI'I'Y O� 12ENTON ..LL Planning/Building/Public Works Department J e Tanner, Mayor Gregg Zimmerman P.E., Administrator October 29, 2001 Washington State Military Department Emergency Management Division, M/S; TA-2d Camp Munay, WA 98430-5122 Attention: Hazard Mitigation Grant Program SUBJECT: HAZARD MITIGATION GRANT APPLICATION: FEMA-1361-DR-WA- NISQUALLY EARTHQUAKE 2001 Enclose please find one completed original and four copies of the Hazard Mitigation Grant Application referenced above. Included with each application are the following documents: • Seismic Evaluation and Concept Retrofit Design, Highlands 750,000 Gallon Tank, Rolling Hills 300,000 Gallon Tank, prepared by Reid Middleton (relevant sections only). � One site vicinity map for the Highlands Elevated Reservoir and one site vicinity map for the Rolling Hills Elevated Reservoir. � Certification from Washington State Department of Ecology regarding Renton's CAV and NFIP status. • NFIP/CRS Verification Report and related correspondence. • One FIRM for the Highlands Elevated Reservoir and one FIRM for the Rolling Hills Elevated Reservoir. - • One Plat Map for the Highlands Elevated Reservoir and one Plat Map for the Rolling Hills Elevated Reservoir. • Copy of Public Notice for the selection of the Proposed Alternative. • Hydraulic Profile of the City of Renton Water Supply System. • Aerial Map showing petroleum pipelines in relation to Sierra Heights Elementary School. � Aerial Map showing petroleum pipeline and high-pressure gas mains in relation to Fred Nelson Junior High School and Spring Glen Elementary School. • Certification from the Washington State Office of Community Development regarding City of Renton CAO and Comprehensive Land Use Plan status. _ • Letter from the City of Renton Mayor designating Applicant Agent and Alternate _ 1 O55 South Grady Way - Renton, Washington 98055 � This paper conlains 50 % recycled material, 30 % post consumer r Washington State Military Deparhnent Emergency Management Division October 29, 2001 Page 2 If one of the above listed documents is missing or if you need additional information, please contact me at 425-430-7313. Sincerely, ��� Tom Malphrus Water Utility Engineer Enclosures �F::_ Y n . tm� in u-� . M, .. ��t�. ' a�P : ,�s.-_�. � . r..>,. _ ��. _ ? . . �,- .. s�. f%;, �%- 1 `Y, ' :i . . tj' �' ��:�; r £! �` �� � e : �_ �, . F x'r� r .. � � S.`. 3' 1 �% � �•„ k f.^;." 1� ' ... :.f_ X i3' d'.' . � � �- .-k � c - � � � x� �. "� � a�` - .. �,._ ._ _. �' . . ^" � - �:-;. s . � . _.... . ' �:#. y� . L l�_ :1 :Y°" H:\DIVISION.S\UTILITIE.S�DOCS�2001 �2001-673.doc\THM:If 6� CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: October 11, 2001 TO: Mayor Jesse Tanner FROM: Gregg Zimmermah; A�ministrator STAFF CONTACT: Tom Malphrus, x7313 SUBJECT: Applicant Agent for Hazard Mitigation Grant The Water Utility is applying for a hazard mitigation grant to fund seismic upgrades to the Rolling Hills Elevated Reservoir and the Highlands Elevated Reservoir. The grant is administered by the Washington State Military Department, Emergency Management Division. The Washington State Military Department requires that the City designate an Applicant Agent and Alternate to act on behalf of the City in preparing the application and administering the grant. Although related to the Nisqually Earthquake, this grant is independent of the Public Assistance Grant that the City applied for through FEMA. The City of Renton must designate an Applicant Agent specifically for the Hazard Mitigation Grant. Glenn Gordon is designated as Applicant Agent and John Thompson as Alternate for the Public Assistance Grant. In order to keep continuity in our effort to seek Federal and State assistance, Glenn Gordon and John Thompson have agreed to act as Applicant Agent and Alternate for the Hazard Mitigation Grant as well. Attached is a letter to the Washington State Military Department designating Glenn Gordon as Applicant Agent and John Thompson as Alternate to apply for and administer the Hazard Mitigation Grant. Piease execute the letter and return it to me for inclusion in our grant application package. Thank You. H:�DIVISION.S\UTILITIE.S\DOCS12001 �2001-634.doc\TI ffv1:1 f �:� ��1 , �.;Rx��-t,- . ' �a� ��, CITY OF �l�T�'OIOT Mayor Jesse Tanner October 24, 2001 Martin Best Washington Military Department Emergency Management. Division Public Assistance, Building 20, Hazard Mitigation Program Camp Murray, WA 98430-5122 SUBJECT: Dear Mr. Best: APPLICANT AGENT FOR THE STATE OF WASHINGTON HAZARD MITIGATION GRANT PROGRAM As Mayor of the City of Renton, I hereby designate Glen Gordon, Deputy Fire Chief, as Applicant Agent and John Thompson, Maintenance. Manager, as Alternate to represent the City of Renton for all matters concerning the Hazard Mifigation Grarit Program administered by the Washington State Military Department, Emergency Management.Division. If you have any questions or need additional information, please call Glen Gordon at (425) 430-7022 or John Thompson at (425) 430-7400. incerely, Jesse Tanner Mayor 01-115/GZ:mp cc: Jay Covington, Chief Administrative Officer Victoria Runkle, Finance Administrator Fire Chief Lee Wheeler Glen Gordon, Deputy Fire Chief Jack Crumley, PBPW Maintenance ServicesDirector John Thompson, PBPW Maintenance Manager Mickie Flanagan, PBPW Administrative Secretary 1055 South Grady Way - Renton, Washington 98055 -(425) 430-6500 / FAX (425) 430-6523 � �� This paper contains 50 % recyded material, 30 % post consumer� � �y ; CITY OF RENTON ..� Planning/Building/PublicWorks Departrnent 1 eTanner,Mayor GreggZimmermanP.E.,Administrator �— i 1-.� 2. j c:� � M-t�l Tci `_tx.lcx y S'�c�ww` � `�ln c;.c.- , �\ n �. ; �c: ?N'1 G�c_.,k. � Sc�.. �� h<<?�:�,-cJl M.T, ��t�.c •1 February 7, 2002 f e-�� v'� o �%r Lv�' S�E c« I\ bc�ck- . ��.vt z-�z-� Z 5�.,,J�y ��.Il«� b�,��. � i�-ft � ���,� pM �,,,�Su � S�fi;,.S r�r st�, �.:-s Martin Best State Hazard Mitigation Office Washington State Military Department Emergency Management Division MS: TA-20, Building 20 Camp Murray, WA 98430-5122 SUBJECT: Mr. Best: rs�,.��Q rt--h� L��'S LETTERS OF INTENT: HAZARD MITIGATION PROGRAM (FEMA-1361-DR-WA) Enclosed please find one completed Planning Letter of Intent and one completed Project Letter of Intent for the Hazard Mitigation Grant Program. If you have any questions or need additional information regarding these letters of intent, please contact me at 425-430-7313 or by e-mail at tmalphrus@ci.renton.wa.us. Sincerely, �� . � V� � ��Y}'� Tom Malphrus, P.E. Water Utility Engineer Enclosures cc: Abdoul Gafour Mickie Flanagan Glen Gordon }I:�DI VISION.S\U7'ILITIE.S\DOCS�2002�2002-080.doc\THM:If 1055 South Grady Way - Renton, Washington 98055 � This paper contains 50 % recycled material. 3090 post consumer RENT�N AHEAD OF THE CURVE ���, srnr�o o� 04 �' s G — S � �. ? n �y'� �1889 ��y ������ LETTER OF INTENT MITIGATION GRANT PROGRAM Washington Sta[e Military Department Emergency Management Division Camp Murray, WA 98430 PRESIDENTIAL DISASTER DECLARATION (FEMA-1361-DR-WA) Nisqually Earthquake - February 2001 The puipose of this form is to establish your jurisdiction's interest in applying for a �rough the State Hazard Mitigation Grant Pro Applicant Type: ❑State Government ❑Special Purpose District Name/Address of Jurisdiction: City of Renton 1055 S. Grady Way Renton, WA 98055 �Local Government ❑Indian Tribe ❑Private Non-Profit Organization ❑Other Contact Person: Phone Number: Tom Malphrus 425-430-7313 Email: tmalphrus@ci.renton.wa.us County of Jurisdiction: �n� Cost of Plan (estimated): $ 100,000.00 Source of Local Match City of Renton General (�2.5% 1v�,n.): Funds and Utility Funds 1. What are the Hazards that affect your jurisdiction? Earthquake and Flood � What are your Risks and Impacts of these hazards upon your jurisdiction? Several City of Renton facilities are vulnerable to earthquakes or floodin�, including fire stations, sewer and water infrastructure and emer�ency communications infrastructure. 3. Are these hazards identified in your current local plan? Areas of hazard such as steep slopes, flood plains, mines etc. are identified. Specific structures, facilities and functions vulnerable to hazards are not identified in the City's cunent local plan. 4. How will the plan help resolve the impacts of the hazards upon your jurisdiction? By identifying and prioritizing vulnerable emergency facilities and infrastructure, the City can implement mitigation measures to ensure that critical facilities and infrastructure can better withstand an earthquake or flood event and provide emergency services, potable water supply and sanitary sewer service after such an event. HMGP—Planning Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqually Earthquake 5. Is your jurisdiction participating and in good standing in the National Flood Insurance Program (NFIP)? �Yes ❑No If the answer is No, your project will not be considered. PLEASE RETURN THIS FORM NO LATER THAN: February 15, 20�2 Return Address: Email: State Hazard Mitigation Office m.best@emd.wa.gov Washington State Military Department This is NOT an application. You will be Emergency Management Division contacted and sent an application at a later date in the MS: TA-20, Building 20 near future. If you have any questions, contact the State Camp Murray, WA 98430-5122 Hazard Mitigation Office at (253) 512-7077. HMGP—Pianning Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqually Earthquake ��F, STA7�F o� o � 9 � �.: $ 'G c= d = , �`" y'� 1889 �� P1�OJEC� LETTER OF INTENT MITIGATION GRANT PROGRAM Washington State Military Departmen[ Emergency Management Division Camp Murray, WA 98430 PRESIDENTIAL DISAST'ER DECLARATION (FEMA-1361-DR-WA) Nisqually Earthquake - February 2001 The purpose of this form is to establish your jurisdiction's interest in the State Hazard Mitigation Grant Program and to identify projects that are a priority for your jurisdiction to reduce or eliminate future emergency or disaster costs. Applicant Type: ❑State Government �Local Government ❑Indian Tribe ❑Special Purpose District ❑Private Non-Profit Organization ❑Other Name/Address of Jurisdiction: Citv of Renton 1055 S. Grady Way Renton, WA 98055 Contact Person: Phone Number: Tom Malphrus 425-430-7313 Email: tmalphrus @ci.renton.wa.us Cost of Project (estimated): $426,000.00 County of Jurisdiction: King This is NOT the Public Assistance (pernzanent repair and restoration) program. The Hazard Mitigation Program does not pay for repair work. 1. What is the Natural Hazard that you intend to address? Earthquake (seismic events) 2 3. What are your Risks from this hazard? The Hi�hlands Elevated Reservoir was constructed in 1960. The Rolling Hills Elevated Reservoir was constructed in 1970. Both Reservoirs are elevated structures. Neither reservoir is desi�ned to withstand the seismic loadings prescribed by current code (1997 UBC Zone 3). Both Reservoirs suffered damage in the Nisqually Earthquake. A moderate seismic event may render the reservoirs inoperable. A lar�e seismic event max collapse the reservoirs. What are the subsequent negative impacts of these risks upon your built environment? The collapse or loss of operation of a water reservoir will result in the loss of water for fire fighting. This may result in the loss property located in the areas served by these reservoirs. Property served by these reservoirs includes several thousand houses, condominiums and apartments; several schools; the City of Renton Public Works Maintenance Shop; a King County Roads Services Division Campus and a King County Regional Communications and Emergency HMGP—Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqually Earthquake Administrative Guidelines and Procedures Coordination Center (now under construction). Any number of structures may catch fire in a seismic event. 4. How do you propose to resolve the impacts of the hazard upon your built environment? We plan to install friction dampers at the crossin�,,points of the diagonal bracin�on each reservoir. The friction dampers are designed to dissipate energy in the form of heat during a seismic event and protect the rigid structural members of the reservoir. T'he project is designed to meet the FEMA 356 performance based standard of Immediate Occupancy for a 10 percent/50 vear seismic event and Life Safety for a 2 percent150 year seismic event. The project is designed to allow the reservoirs to remain in operation after a 10 percent/50 year seismic event and prevent the reservoirs from collapsin durin�a 2 percent /50 vear seismic event. 5. How will this project solve your disaster related problem? Installing friction dampers on the reservoir will allow the reservoirs to better withstand seismic events. In the case of a seismic event similar to the Nisqually Earthquake of 2001, the reservoirs are expected to receive little if no damage. The Hi�hlands Elevated reservoir received an estimated $ 74,000.00 in dama�e and the Rollin� Hills Elevated Reservoir received an estimated $43,000.00. in damage from the Nisquallx Earthquake. Although the reservoirs remained in operation after the Nisquall�Earthquake, the City fears that a lar�er event will render the reservoirs inoperable. Keepin� the reservoirs in operation will ensure that water is available for fire fi hting and other emergency needs after a seismic event. HMGP — Letter of Intent Appendix 3 Page 1 Washington State Hazard Mitigation Grant Program � 7 : Estimated quantifiable benefit of this project*: $30,240,101.00 *This can include previous damages, future damages mitigated, and property value losses prevented. Source of Local Share: City of Renton Water Utility CIP budget for 2002 as approved by Renton City Council (at least 12.5°Io of estimated costs) What is the Life of the project (in years)? 100 Is this site covered or connected to a Project Worksheet under (Public Assistance Program) Repair and Restoration Program of PL 93-288, as amended? /1 - ■ • Project Worksheet #1714 (Rolling Hills Reservoir), 1715 (Highlands Reservoir) 10. Do you intend to apply for a Hazard Mitigation Planning Grant? �Yes ❑No Please answer the following yes or no questions to determine if your rp o_iect will be eligible for consideration for a Hazard Mitigation Grant. Does the project: 1. Substantially reduces the risk of future damage, hardship, loss, or suffering from a hazard? � Yes ❑ No 2. Address a problem that is repetitive or that poses a � Yes � Yes � Yes � Yes � Yes ❑ No ❑ No ❑ No ❑ No ❑ No sound solution from among all alternatives considered. � Yes ❑ No If you have answered No to any of the above questions, your project may not be eligible for a Hazard Mitigation Grant. significant risk if left unsolved? 3. Contributes substantially to a long-term solution? 4. Provide cost effective protection over the expected project life? 5. Conforms to federal and state environmental regulations? 6. Has manageable future maintenance requirements? 7. Reflects the most practical, effective and environmentally Additionally, is your jurisdiction participating and in good standing in the National Flood Insurance Program (NFIP)? If the answer is No, your project will not be considered. � Yes ❑ No PLEASE RETURN THIS FORM NO LATER THAN: February 15� 20�2 Return Address: State Hazard Mitigation Office Washington State Military Department Emergency Management Division MS: TA-20, Building 20 Camp Munay, WA 98430-5122 Email: m.best@emd.wa.gov This is NOT an application. You will be contacted and sent an application at a later date in the near future. If you have any questions, contact the State Hazard Mitigation Office at (253) 512-7077. HMGP— Project Letter of Intent—Second Round FEMA-1361-DR-WA/Nisqually Earthquake ,; , ; -�.�� CITY OF RENTON �. �;� ; �,.,� h,.._ � _��`� Planning/Building/Public Works Department lesse Tanner, Mayor Gregg Zimmerman P.E., Administrator April 23, 2001 State Hazard Mitigation Officer Washington State Military Department Emergency Management Division Building 20 Camp Murray, WA 98430-5122 SUBJECT: Letters of Intent: Hazard Mitigation Grant Program — FEMA-1361-DR-WA Dear Sirs / Madams: Please iind enclosed two Letters of lntent for the Hazard Mitigation Grant Program for the following projects: Rolling Hills Elevated Water Storage Tank - Seismic Retrofit Hijhlands Elevated Water Storage Tank - Seismic Retrofit If�you have any questions please contact me at 425-430-7295 or j«�ilson(a�ci.renton.wa.us. Sincerely, � .I.D. Wi �n, . -. Water ilit}� En��ineer cc: Abdoul Gafour I.ys Homsby Mickie Planagan John 'I'hompson Glcn Gordon Lnclosurc II:AUIVISION.S`,U"�ILI�I�IE.S\UOCS'?001`�?001-'_I I d<ic�1D\1'ith 1055 South Grady Way - Renton, Washington 98055 � � Tr.,s paper c� �r tamr ��0`o recyUrC ....��teriai. 2C � ���,sl ccr.s�_,�: �e. Hazard Mitigation Grant Program — City of Renton — Highlands Elevated Storage Tank Seismic Retrofit <���tiT�rE.AyL LE'T'TER OF IN'T'EN'T' P. '?i�� �:^ cov IAP9 HAZARD MITIGATION GRANT PROGRAM Washiogton Sta�e Military Department Fmcrecncv Manaeement Dirision Camp �9urraq. A1'A 93=1 �0 PRESIDENTIAL DISASTER DECLARATION (FEMA-1361-DR-�WA) Nisqutclly Earthquake - February 2001 The purpose of this form is to establish your a��ency's interest in the Hazard Miti�ation Grant Program and to identify projects that are a priority for your jurisdiction to reduce or eliminate future emergency or disaster costs. T{tis is NOT tlre Public Assistance (permanent repair and restoratio�r) progranz. The Hazard Mitigation Grant Prograrn does not pay for r•epair ��vor�k. Name/Address of Jurisdiction: City of Renton 1055 S. Grady Way Renton, WA 98055 � /1 � � Basis of Eligibility: State Government ❑ Indian Tribe Local Government ❑ Other Special Purpose District Private Non-Profit Organization County of Jurisdiction: King Contact Person: J.D. Wilson Phone Number: 42�-430-729� PROJECT PROPOSED Please provide the following information: DO NOT include projects that are eli�ible under the Public Assistance Progranl for the permanent repair and restoration of damaged public facilities. l. Estimated Cost of Project: $288,600 (preliminary estimate for design & construction). 2. Description of Problem: The Hi�hlands elevated water tank and support structure need to be retrofitted to withstand the seismic loads no�v considered likely in the Puget Sound region. The elevated tank and support structure were designed in 19�9 and constructed in 1960. The structural system �vill not withstand the seismic loadings prescribed by current code (1997 UBC Zone 3). Recent seismic research suggests that 1997 UBC Zone 3 seismic loadinbs underestimate the seismic threat in this reg�on. 3. Description of Project: The project consists of analyzing the structure for both Zone 3 and 4 seismic loadings (and other live and dead loads prescribed by code), preparing preliminary costs estimates for retrofitting for Zone 3 and for Zone 4 seismic loadings, determining whether or not the extra cost of designing to Zone 4 loadin�s is worth the e�tra cost, selecting the design criteria, designing the project, obtaining competitive bids and constructing the retrofit project. [This project should be done in conjunction with a project to permanently repair the cross bracing of the tank to�ver which �vas deformed during the Nisqually Eai-thqiiake. Application has been made under the Public Assistance Progran� for the permanent repair of the crossing bracing. It is our understandin� that the Public HMGP — Letter of Intent , Hazard Mitigation Grant Program — City of Renton — Highlands Elevated Storage Tank Seismic Retrofit Assistance Program will not pay for bringing the structural system up to current code; that the upgrade / retrofit is eligible for funding under the Hazard Mitigation Grant Program.] 4. How is this project related to a disaster (versus deferred maintenance)? The purpose of the project is to prevent the Highlands elevated tank and tower from sustaining damage during an earthquake generating ground motions addressed by the 1997 Uniform Building Code (seismic Zone 3 or 4). 5. How will this project solve your disaster related problem? The project will strengthen the structure to withstand the seismic loads described above. 6. Estimated benefit of this project*: In the event of a earthquake: 1) assure that the water storage is available for fire fighting and drinking water, 2) prevent costly repairs to or, replacement of the water tank and structure, 3) prevent injury or death, 4) prevent costly repairs to or replacement of the adjacent in ground storage reservoirs, 5) prevent costly repairs to or replacement of nearby homes caused by flooding or water damage resulting from rupture of the tank or damage caused by the tank or tower falling on the homes. *This can include previous damages, future damages mitigated, and property value losses prevented. 7. Source of Local Share: Account Number 421.000500.018.5960.0034.65.O�cx� (at least 12.5% of estimated costs) 8. What is the Life of the project (in years)? 75 years Please answer the following yes or no questions to determine if your project will be eligible for consideration for a Hazard Mitigation Grant. Does the project: 1 2. 3. 4. 5. 6. 7. Substantially reduce the risk of future damage, hardship, loss, or suffering from a hazard? Address a problem that is repetitive or that poses a significant risk if left unsolved? Contribute substantially to a long-term solution? Provide cost effective protection over the expected project life? Conform with federal and state environmental regulations? Have manageable future maintenance requirements? Reflect the most practical, effective and environmentally sound solution from among all alternatives considered. � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No If you Itave answered No to any of tlte above questions, your project may not be eligible for a Hazard Mitigation Grant. Additionally, is your jurisdiction participating and in good standing in the National Flood Insurance Program (NFIP)? � Yes ❑ No If the answer is No, your project will not be considered. PLEASE RETURN THIS FORM NO LATER THAN: Apri130, 2001 HMGP — Letter of Intent Hazard Mitigation Grant Program — City of Renton — Highlands Elevated Storage Tank Seismic Retrofit . Return Address: State Hazard Mitigation Officer Washington State Military Department Emergency Management Division Building 20 Camp Murray, WA 98430-5122 This is NOT an application. You will be contacted and sent an application at a later date in the near future. If you have any questions, contact the State Hazard Mitigation Officer at (253) 512-7073 HMGP — Letter of Intent . Hazard Mitigation Grant Program — City of Renton — Roliing Hills Elevated Storage Tank Seismic Retrofit 9iTF ���� �� ������ R��� s �T � � b y� " �F�'� IA29 `p�� HAZARD MITIGATION GRANT PROGRAM Washington Sia1e �lilitar}' Department C-mergcnc} f�9anagemcnt Di�i�ion Camp �lurray. \\'.4 93d30 PRESIDENTIAL DISASTER DECLARA�I,ION (I'EI��tA-1361-DR-WA) Nisqually Eartliquake - Febj�cc�cry 2001 The purpose of this form is to establish your agency's interest in the Hazard Mitigation Grant Program and to identify projects that are a priority for your jurisdiction to reduce or eliminate future emergency or disaster costs. This is NOT the Public Assisfance (permanent reprrir and restoration) progr�rm. The Hazard ll�litigation Grcmt Program does not pay for repair lvof•k. Name/Address of Jurisdiction: City of Renton 1055 S, Grady Way Renton, WA 9805� � /� � � Basis of Eligibility: State Government ❑ Indian Tribe Local Government ❑ Other Special Purpose District Private Non-Profit Organization County of Jurisdiction: King Contact Person: J.D. Wilson Phone Number: 425-430-7295 PROJECT PROPOSED Please provide the following information: DO NOT include projects that are eligible under the Public Assistance Pro`�ram ror the permanent repair and restoration of damaged public facilities. 1. Estimated Cost of Project: $222,000 (preliminary estimate for desi�n & construction). 2. Description of Problem: The Rolling Hills elevated water tank and support structure need to be retrofitted to withstand the seismic loads now considered likely in the Puget Sound region. The elevated tank and support structure were designed in 1969 and constrticted in 1970. The structural system will not withstand the seismic loadings prescribed by current code (1997 UBC 7one 3). Recent seismic research suggests that 1997 UBC Zone 3 seismic loadin�s uilderestimate the seismic threat in this region. 3. Description of Project: The project consists of analyzin� the structure for both 7one 3 and 4 seismic loadings (and other live and dead loads prescribed by code), preparing preliminary costs estimates for retrofitting for Zone 3 and for Zone 4 seismic loadin�rs, detern�inin� whether or not the extra cost of designing to Zone 4 loadings is worth the extra cost, selecting the desi�n criteria, designing the project, obtaining competitive bids and constructing the retrofit project. [This project should be done in conjunction with a project to permanently repair the cross bi-acin� of the tank to�ver which was deformed during the Nisqually Earthquake. Application has becn made und�r the Public Assistance Progran� for the permanent repair of the crossing bracing. It is our �inderstanding that the Public HMGP — Letter of Intent y Hazard Mitigation Grant Program — City of Renton — Rolling Hilis Elevated Storage Tank Seismic Retrofit Assistance Program will not pay for bringing the structural system up to current code; that the upgrade / retrofit is eligible for funding under the Hazard Mitigation Grant Program.] 4. How is this project related to a disaster (versus deferred maintenance)? The purpose of the project is to prevent the Rolling Hills elevated tank and tower from sustaining damage during an earthquake generating ground motions addressed by the 1997 Uniform Building Code (seismic Zone 3 or 4). 5. How will this project solve your disaster related problem? The project will strengthen the structure to withstand the seismic loads described above. 6. Estimated benefit of this project*: In the event of a earthquake: 1) assure that the water storage is available for fire fighting and drinking water, 2) prevent costly repairs to or replacement of the water tank and structure, 3) prevent injury or death, 4) prevent costly repairs to or re�lacement of the adjacent above ground storage tank or a nearby vehicle, 5) prevent costly repairs to or replacement of nearby homes caused by flooding or water damage resulting from rupture of the tank. *This can include previous damages, future damages mitigated, and property value losses prevented. 7. Source of Local Share: Account Number 421.000500.018.5960.0034.6�.Ox�xx (at least 12.5% of estimated costs) 8. What is the Life of the project (in years)? 75 years Please answer the following yes or no questions to determine if your project will be eligible for consideration for a Hazard Mitigation Grant. Does the project: 1 � 3. 4. 5. 6. 7. Substantially reduce the risk of future damage, hardship, loss, or suffering from a hazard? Address a problem that is repetitive or that poses a significant risk if left unsolved? Contribute substantially to a long-term solution? Provide cost effective protection over the expected project life? Conform with federal and state environmental regulations? Have manageable future maintenance requirements? Reflect the most practical, effective and environmentally sound solution from among all alternatives considered. � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No � Yes ❑ No If you have answered No to any of t{ie above questions, your project may not be eligible for a Hazard Mitigation Grant. Additionally, is your jurisdiction participating and in good standing in the National Flood Insurance Program (NFIP)? � Yes ❑ No If the answer is No, your project will not be considered. PLEASE RETURN THIS FORM NO LATER THAN: Apri130� 20�1 HMGP — Letter of Intent Hazard Mitigation Grant Program — City of Renton — Rolling Hills Elevated Storage Tank Seismic Retrofit Return Address: State Hazard Mitigation Officer Washington State Military Department Emergency Management Division Building 20 Camp Munay, WA 98430-5122 This is NOT an application. You will be contacted and sent an application at a later date in the near future. If you have any questions, contact the State Hazard Mitigation Officer at (253) 512-7073 HMGP — Letter of Intent � :�� ��ti STAT£ O�, O y .� N Q - S 2 O �3H'� IB89 � y� STATE OF WASHINGTON MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISI MS: TA-20 Building ZO Camp Murray, Washington 98430-5122 Phone: (253) 512-7000 • FAX: (253) 512-7200 December 27, 2001 Mr. Gfen Gordon Deputy Fire Chief City of Renton . 1055 S Grady Way Renton, WA 98055 RE: First Round HMGP Applications Disaster: DR-1361-WA Nisqually Earthquake Project: Highlands Elevated Reservoir & Rolling Hills Dear Mr. Gordon: r- � ����d�- JAN - 3 2� CiTY OF RENTON , , FIRE DEPARTMENT Thank you for your interest in the Hazard Mitigation Grant Program (HMGP). We were surprisingly overwhelmed by the response from communities around the state and receiVed mo�e applications for the first "round of HMGP funding than any other disaster. We received 73 applications from`55 eligible applicants for a total of over $72 million in potential project costs. This disaster has provided multiple challenges which have unfortunately delayed our estimated dates for completing the initial reviews and cost benefit analysis of the applications. Once again, thank you for your participation in the HMGP, and please accept our apologies for the unexpected delays. Unfortunately, for the following reasons, your application for the above mentioned project failed to meet the initial review criteria in order to be forwarded to the Mitigation Grant Review Committee for scoring. • Duplication of Federal Programs Over the next few weeks, HMGP staff will be available to work with you to answer specific questions regarding your application and to help address specific issues should you desire to resubmit your project for consideration for the second round of funding. Please contact me or the HMGP staff at (253) 512-7077 if you have any questions. Sincerely, P�� . ,: , ;.: . . : , . .. .�D�� Martin E. Best _. -: _ ..... . : ; , ` Deputy State Coordinating Officer - Mitigation o .��-. ,B i��: • Duplication of Federal Programs. 44 CFR § 206.434(fl prohibits the HMGP from funding projects that are the responsibility of other federal programs or agencies, e�ien if the other agency has no funding available, or if you happen to disagree with the funding offered by that program. Public Involvement. For one or more of the following reasons, your application failed to adequately address that you provided the public ample opportunity to comment on and assist in the development of the alternatives for your application. This a requirement caused by the funding source, not the project type or location o Lack of documentation provided with the application. o No public involvement in the application development process. o Delay in public process. As clearly stated in the Application Development Guide applicants �hat waited until the last few weeks prior to the . application deadline have not provided the public the opportuni#y to comment on the project. o Failure to provide documentation that impacted property owners supported the project and would be willing to participate. Cost Effectiveness. 44 CFR §206.434 (a}(5) requires that all projects submitted for funding must show that they are cost effective and will "substantially reduce the risk of future damage, hardship, loss, or suffering resulting from a major disaste�' Based upon the data provided in the application, your project did not pass the minimum cost/benefit ratio requirements. Projects must show that they "will not cost more than the anticipated value of the reduction in both direct damages and subsequent negative impacts to the area if future disasters were to occur. Both costs and benefits will be computed on a net present value basis° [44 CFR § 206.434 (a)(5)(ii)) • Applicant Agent. Per federal and state policy, individuals cannot appoint themselves as the applicant agent. • Inadequate identification of local matching funds. A�plicants must identify .._ the capability to provide the minimum 12.5% in local match at the time the application is submitted. Dependence upon future grant awards does not meet this criteria. • Ineligible type of project. " o Project must independently provide a"long term solution to the problem it is intended to address°. [44 CFR § 206.434 (a)(5)(iv)] o"Projects that merely identify or analyze hazards or problems are not eligible" [44 CFR § 206.434 (a)(4)J � � ���o�� JAN - 3 Z0� C17Y OF FENTON FfP,E DEPARTi�r1EtJT h�4, STA�E o� �� ;. �� 4 Q� .. y �-7 J ; � d . — x w�, . � v� ,.'` Yq� O �`Z IAS9 � Enae�geaacy 1�d��aagernerat Divi�ion Washington State Military Department Hazard Mitigation Grant Program Application Development Guide June 2001 Li.fe, Property, Environment, Economy � � sTer�� ��` � °.n o p �;�� . 9 w - x � � �� �;< .., 0 ��'L 1fi89 � y Eme�gency Management Division Washington State Military Department Timothy J. Lowenberg, Major General The Adjutant General, Military Department Glen L. Woodbury, Director Emergency Management Division Camp Murray, Washington 98430-5122 Hazard Mitigation Grant Program Application Development Guide This program is administered by: Washington State Military Department Emergency Management Division State Hazard Mitigation Officer Building 20 Camp Murray, Washington 98430-5122 Phone (253) 512-7000 Fax (253)512-7205 June 2001 Life, Property, Environment, Economy HAZARD MITIGATION GRANT PROGRAM APPLICATIONDEVELOPMENT GUIDE TABLE OF CONTENTS I. INTRODUCTION ..................................................................... Frequently Asked Questions ........ ...................................... II. RESPONSIBILITIES State Government .............................................................. Applicant......................................................................... Federal Government ............................................................ III. FUNDING OF ELIGIBLE PROJECTS ................_..........1 ...........................1 ........................ 3 ........................ 4 ........................._.4 Federal......................................................................................................................_............ 4 Applicant...................................................................................................................... 5 State........................................................................................................................................ 5 IV. PROJECT ELIGIBILITY REQUIREMENTS FederalCriteria .................................................... StateCriteria ........................................................ V. SOLICITATION OF APPLICATIONS ...................... VI. PROJECT IDENTIFICATION .................................. VII. PROJECT CRITERIA .............................................. VIII. APPLICATION PROCESS Submission of Applications to the State ............. Review, Ranking, and Selection of Projects ....... Submission of Selected Projects to FEMA.... .... Withdrawal of Recommended Projects ............... IX. PROGRAM ADMINISTRATION State Administrator .......................................... Financial Management ........................................ X. AUDIT REQUIREMENTS ...................................... XI. CLOSEOUT PROCEDURES ................................. XII. ADMINISTRATIVE DOCUMENT REVIEW............ XIII. AUTHORITIES AND REFERENCES ..................... XIV. DEFINITIONS ....................................................... XV APPENDICES .....................6 .........._.......... 6 ...................... 7 .....................7 ..................... 8 ................................... ................................... ................................... ..................................... ................................... ............. 9 ............. 9 ........... 10 ............. 10 .............11 ...............11 ..............12 ...............12 ...............12 ..............13 ...._.........13 14 . ...................................................................................................... Appendix 1 Subparts M& N, Hazard Mitigation Program, 44 CFR, Part 206 Appendix 2 Hazard Mitigation Grant Program Fact Sheet Appendix 3 Step-by-Step Application Directions Appendix 4 State Level Appeal Process Appendix 5 Excerpts from P.L. 93-288, as amended Appendix 6 FEMA's HMGP Guidance for Acquisitions & Relocations Addendum 1, Federal Register Interim Rule for Mitigation and Relocation Addendum 2, Sample Acquisition Letter Addendum 3, Sample Voluntary Transaction Agreement Addendum 4, Attachments to Deeds Appendix 7 Relocation Assistance to Tenants Worksheet Application Development Guide I. INTRODUCTION The purpose of this document is to provide Applicants with program information on the Hazard Mitigation Grant Program (HMGP). The HMGP is funded through Section 404 of Public Law 93-288, the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as amended (See Appendix 5, Excerpts from P.L. 93-288, as amended). The intent of the HMGP is to reduce the risk of future damaqe, hardship, loss, or sufferinq caused by major disasters by providing substantial financial support to carry out cost-effective hazard mitigation measures. These measures are to be identified as part of the mitigation planning process required of state and local governments as a condition of receiving federal disaster assistance. To be eligible to apply for HMGP funds, Applicants must be agencies of state government, local governments (city, town, or county), special purpose districts, Indian tribes, and certain registered nonprofit organizations with like-government services and facilities. For all HMGP projects, the Applicant must also be participating and in good standing with the National Flood Insurance Program (or its successors) or located in a community that is. FREQUENTLY ASKED QUESTIONS (FAQ's) A. What is the Hazard Mitigation Grant Program? The HMGP is a program managed by the State of Washington to administer funds from the Federal Emergency Management Agency (FEMA). 8. How long does it take to receive money from the HMGP? If eligible and recommended to FEMA, the time between the application due date and receipt of funds is four to eighteen months and is dependent upon the FEMA environmental analysis and National Environmental Policy Act (NEPA) process. C. How does the state determine which applications to fund? Following an in-depth initial eligibility review, applications that have been determined to be eligible within that disaster funding cycle are given to a five to six person committee made up of state and local officials (local officials are selected from outside the declared disaster area if possible). They score the narrative section based on how well the project meets state and federal goals as outlined in the application. Once the scores are completed, they are ranked and funding is recommended for as many Applicants as possible working down the list. Once the committee ranks projects, they are recommended to the Director of the Emergency Management Division. Upon approval, those applications are forwarded to FEMA for final approval and funding. D. Do we have to have a local mitigation plan or strategy? Yes. The Disaster Mitigation Act of 2000 requires state, local and tribal plans as a condition of receiving mitigation funds. However, we will be phasing in this requirement over the next few years. At this time, communities that have a mitigation plan will receive additional points/credits during the application evaluation process. Those communities that do not have a local mitigation plan will be required to develop one within 24 months of approval of grant funding. Additionally, communities will be required to have local plans by October of 2003 in order to be eligible to apply for HMGP funds. June 2001 Application Development Guide E. Does FEMA have a"BUY OUT" Program? How do / participate? FEMA does not have a BUY OUT program as defined as a"regular" program to acquire homes and other damaged structures. However, the acquisition of property and structures by an eligible jurisdiction is an eligible project type under the HMGP. Interested homeowners must work through an eligible Applicant. F. How much money can we apply for or receive? Amounts vary from disaster event to disaster event. There is a limited amount of funding made available to the state through FEMA based upon a formula of federal disaster costs and these funds are made available only after the President declares a major disaster. The state will make a determination based on the amount of funding available, the expected number of applications and the distribution of the applications around the declared disaster areas to determine how much funding will be made available to a jurisdiction. A project recommended for funding is normally eligible for 75% funding by FEMA and 12.5% funding from the state. The Applicant is responsible for the remaining costs and any cost overruns. G. When will we know if we will receive funding? The state will notify you shortly after the application review process to let you know if your project is being recommended to FEMA or not. However, FEMA has the final approval authority for the funding of all projects. (FEMA will also prepare all environmental review documents on the submitted projects). FEMA's final approval can take anywhere from 4 to 18 months from the time of the application due date to the state. The development of the grant agreement and obligation of federal funds for specific projects will be completed only upon receipt by the Emergency Management Division of formal notification of project approval from FEMA. H. How much can we use for administrative costs? In past disaster events, the costs of requesting, obtaining, and administering federal assistance, additional administrative monies were made available to the Department (grantee) and Applicants (subgrantees) per the following formula: • For the first $100,000 of net eligible costs, 3 percent of such costs. • For the next $900,000 of net eligible costs, 2 percent of such costs. • For the next $4,000,000 of net eligible costs, 1 percent of such costs in excess of $1,000,000. • For the next $5,000,000 or more of net eligible costs, '/z percent of such costs. These costs were separate from the project costs and could not be included in the grant request. This funding formula was known as the "3-2-1 money". However, the grantee and subgrantee funding is being changed as a result of the Disaster Mitigation Act of 2000. Section 202 amends section 324 of the Stafford Act and the new Act establishes a new "Management Costs" rate. This rate will include "any indirect costs, any administrative expenses, and any other expense not directly chargeable to a specific project under a major disaster, emergency, or disaster preparedness or mitigation activity or measure." At this time, the rates have not been established. l. What is meant by "PUBLIC INVOLVEMENT" in the development and selection of the proposed action alternatives? Under the requirements of the National Environmental Policy Act (NEPA), both the general and the di�zctiy affected pubiic must ne provided an opportunity to comment on any proposal being submitted by the jurisdiction requesting federal funding. Preferably, they are given the opportunity to discuss other alternatives or solutions to the problems being addressed. June 2001 Application Development Guide What this means in the real world can vary by community and type of project. At the very minimum, Applicants must place a notice in a local paper announcing the jurisdiction's intent to apply for a grant from the state and federal governments to solve a particular problem. The notice must provide a way for the public to comment on the problem and an opportunity to help develop the alternatives. If the project is going to impact homeowners (such as an acquisition or an elevation), the Applicant must have documentation showing that they have talked to the property owners and that they are willing to participate in the project. Most successful communities have two to three open public meetings discussing alternatives, allowing citizens to voice their opinions and making adjustments to plans. For example, if you received funds from the HMGP and a citizen comes along with a complaint such as, "I live five miles away and my property was more damaged than the area you are working. Why did you not apply to fix the area around my home?" You must be able to show that you had provided an opportunity to comment on the proposed project. Additionally, public meetings must be held early in the application development process. Applicants that wait until the last few weeks prior to the application deadline have not provided the public an adequate opportunity to comment on the project and help develop alternatives. Those applications that have not provided the public an opportunity to comment on the proposed project/problem will be INELIGIBLE. II. RESPONSIBILITIES A. State Government The Washington State Military Department, Emergency Management Division (hereafter referred to as the Department) is assigned the responsibility of administering the Hazard Mitigation Grant Program as defined in this document. The Department will: Develop and publish grant guidance, funding criteria and application forms; 2. Solicit qualified proposals from eligible Applicants; 3. Conduct Applicant briefings and workshops; 4. Convene, as needed, the Mitigation Grant Review Committee to review, eva�uate, and recommend priority projects for funding; 5. Forward recommendations for funding to FEMA for final approval; 6. Withdraw projects from consideration, as necessary; and Develop grant agreements with, and administer funds to, Applicants and submit quarterly and final reports to FEMA. June 2001 3 Application Development Guide B. Applicant Applicants are responsible for the following: 1. Identification of projects. 2. Establishing local priorities and the submittal of applications to the state for funding consideration. 3. Providing any additional information necessary to comply with the National Environmental Policy Act (NEPA) and support FEMA in its completion of the environmental analysis. 4. Development of, submittal for approval, and the adoption of a local hazard mitigation plan as required under Section 322 of the Disaster Mitigation Act of 2000. The Chief Executive Officer of the Community/Agency, or other legislative body, must designate an Applicant Agent to represent the Applicant to arrange for work, monitor and evaluate work completed, and provide all essential documentation to the Department. The Applicant Agent must also have authority to sign on behalf of the Applicant, such as legally binding the Applicant in the grant agreement. NOTE: This designation must be completed for each individual disaster and for each individual program. Example: if an individual is designated for FEMA-XX1, they must be re- designated for FEMA-XX2 and it should be program specific (i.e. HMGP, Public Assistance, etc.) C. Federal Government The Director of FEMA Region X will review the state's recommendations for projects. FEMA has the final approval authority for funding of all projects. FEMA is also responsible for preparing all environmental review documents related to the submitted projects. III. FUNDING OF ELIGIBLE PROJECTS A. Federal The Disaster Mitigation Act of 2000 (Public Law 106-390) amended the Stafford Act and increased funding for the HMGP for disasters declared after October 2000. The new increase will be based on an amount of up to 20 percent of the federal expenditures, for the disaster, under all categories of the Public Assistance and the Individual Assistance programs, less administrative costs. However, there are several new conditions that states must meet to be approved for the additional funding, and as of the publication of this document these criteria are still being developed by FEMA. Project costs are shared on a 75 percent federal, 25 percent non-federal basis. Currently the non- federal share is split between the state and the Applicant (or 12.5 percent state and 12.5 percent Applicant). The non-federal share may vary by disaster and will be defined in the FEMA-State Agreement for that disaster. The development of the grant agreement and obligation of federal funds for specific projects will be completed only upon receipt by the Department of formal project approval from FEMA. June 2001 4 Application Development Guide In past disaster events, the costs of requesting, obtaining, and administering federal assistance, additional administrative monies were made available to the Department (grantee) and Applicants (subgrantees) per the following formula: • For the first $100,000 of net eligible costs, 3 percent of such costs. • For the next $900,000 of net eligible costs, 2 percent of such costs. • For the next $4,000,000 of net eligible costs, 1 percent of such costs in excess of $1,000,000. • For the next $5,000,000 or more of net eligible costs, %z percent of such costs. These costs were separate from the project costs and could not be included in the grant request. This funding formula was known as the "3-2-1 money". However, the grantee and subgrantee funding is being ch�nged as a result of the Disaster Mitigation Act of 2000. Section 202, which amends section 324 of the Stafford Act, the new Act establishes a new "Management Costs" rate which will include "any indirect costs, any administrative expenses, and any other expense not directly chargeable to a specific project under a major disaster, emergency, or disaster preparedness or mitigation activity or measure." At this time, the rates have not been established. B. Applicant The Applicant's share of the project costs may be composed of Applicant-generated revenue and private sector resources (loans, etc.). In some situations other state grant funds and Community Development Block Grant funds can be used as part of the local match, as long as they are not precluded so by law. Applicant contributions can also be in the form of documented in-kind services. Volunteer labor and materials, actual in-house labor and equipment costs, are just some of the types of in-kind services that may be considered as part of the Applicant share. However the HMGP is a grant "reimbursement" program and Applicants should have sufficient resources to begin the project. C. State The state's share of the project costs is established in the FEMA-State Agreement signed by the Governor. Currently the state's share of project costs is one-half of the non-federal share of the approved project costs. The Department and the Applicant will execute a grant agreement outlining agreed-upon costs, reimbursements, scope of work, and estimated completion schedules. Grant agreements are only developed following approval and receipt of funding documents from FEMA. Funds are reimbursed to the Applicant once documentation of work is completed, and of which payment is being requested, and is provided to the Department. Reimbursements may be made intermittently throughout the grant period, or all at once, upon conclusion and satisfaction of the grant conditions and requirements. June 2001 5 Application Development Guide IV. PROJECT ELIGIBILITY REQUIREMENTS Below are the criteria that are required by both FEMA and the Department in order for an application to meet the HMGP eligibility requirements. While this section does not outline projects NOT eligible for funding through HMGP (such as levees), these criteria will help the Applicant in identifying those projects most appropriate for funding with HMGP. If, after reviewing these criteria, questions remain regarding the eligibility, the Applicant should contact the State Hazard Mitigation Officer at EMD. It should be noted that there is no appeal process for those projects that are determined to be ineligible for HMGP funding. A. Federal Criteria In addition to the federal requirements noted in Sec. 206.434, 44 CFR (Appendix 1), a project must: Solve the problem it is intended to address; 2. Be located in a community participating and in good standing in the National Flood Insurance Program (NFIP); 3. Meet all applicable federal, state, and local permit requirements, and "not contribute to or encourage development in the floodplain, wetlands, or other hazardous areas," and support environmental justice (Federal Executive Orders 11988, 11990 and 12898.); and 4. Be cost effective in that it: a. Addresses a problem that has been repetitive, or a specific problem that poses a significant risk if left unsolved; b. Will not cost more than the anticipated value of the reduction in both damages and subsequent negative impacts to the area, if future disasters were to occur; c. Has been determined to be the most practical, effective and environmentally-sound alternative after consideration of a range of options; d. Contributes, to the extent practical, to a permanent or long-term solution of the problem it is intended to address; and Considers long-term changes to the areas and entities it protects, and has manageable future maintenance and modification requirements. B. State Criteria In addition to the above criteria, a project must also support the general hazard mitigation objectives contained in Washington State Hazard Mitigation Strategies. Projects shou�d: 1. Show adoption of a local hazard mitigation plan; 2. Protect lives and reduce public risk; 3. Reduce the level of disaster vulnerability in existing structures; 4. Reduce the number of vulnerable structures through acquisition, relocation, or flood proofing (See Appendix 6, FEMA HMGP Guidance for Acquisitions & Relocation and Appendix 7, Relocation Assistance to Tenants Worksheet); June 2001 6 Application Development Guide 5. Avoid future inappropriate development in areas vulnerable to future disasters; 6. Solve a problem independently, or function as a beneficial part of an overall solution with assurance that the whole project will be completed; 7. Provide a cooperative, inter-jurisdictional solution to reduce future disaster damage; 8. Provide a long-term mitigation solution; 9. Address emerging hazard damage issues such as urban stormwater, trees in power right of ways; 10. Restore or protect natural resources, recreation, open spaces, and other environmental values; 11. Develop and implement comprehensive programs, standards, and regulations that reduce disaster damage; 12. Increase public awareness of natural hazards, preventative measures, and emergency responses to disasters; 13. Upon completion, have affordable operation and maintenance costs; and 14. Illustrate how the project improves the ApplicanYs ability to protect its critical areas according to the Growth Management Act (GMA), and generally supports the goals of the GMA. V. SOLICITATION OF APPLICATIONS Following a presidential declaration of a major disaster in the state of Washington, the State Hazard Mitigation Officer (SHMO) will make every effort to publicize the Hazard Mitigation Grant Program and inform potential Applicants of the availability of mitigation grant funding. Appendix 2 is a Fact Sheet on HMGP. Information on the program will be given during all public assistance Applicant briefings. Also, letters and information may be sent to emergency management offices within affected counties, participants in the Public Assistance program, and other interested parties. Information will also be distributed at all mitigation training and briefings. At the discretion of the State and Federai Hazard Mitigation Officers, a joint press release describing the program may be issued. This release will contain program information and requirements, a"Letter of Intent," application deadlines, and a point of contact for further information. The "Letter of Intent" must be received by the Department within the time established. Submission of a"Letter of IntenY' is an initial requirement for any Applicant to receive an HMGP application. VI. PROJECT IDENTIFICATION In addition to the project application process outlined above, the SHMO will identify and encourage appropriate mitigation projects by doing the following: A. Prior to the Preliminary Damage Assessment (PDA), brief survey teams on the Hazard Mitigation Grant Program and enlist their help in identifying potential mitigation projects and issues; B. Brief the Public Assistance Damage Survey Report Teams that will complete detailed inspections of damaged facilities so that they may identify broad or comprehensive projects that impact several sites. Teams will report findings to the SHMO; C. Review hazard mitigation team (Hazard Mitigation Survey Team or Interagency Hazard Mitigation Team) reports from previous and current federally declared disasters to identify potential projects for funding; June 2001 7 Application Development Guide D. Review unfunded grant applications from prior declared disasters, activities, or state priorities for possible funding; and E. Review local hazard mitigation plans from declared jurisdictions. VII. PROJECT CRITERIA - What Makes a Successful Project Application? In addition to meeting the state and federal criteria on pages 7 and 8, successful HMGP project applications MUST also document the: A. In-depth development of at least three (3) viable alternatives, one of which may be the No Action alternative. The Proposed Action alternative (the recommended project) must have been determined to be the most practical, effective, and environmentally sound alternative after consideration of a range of options. All three alternatives must be fully developed and discussed in order for the application to be considered; and B. Recent* public involvement in the development and selection of the alternatives, especially with those individuals who may be impacted by the project. Public involvement and notice are requirements under the National Environmental Policy Act (NEPA). Applications that do not have this documentation, especially those that affect property owners, will be ineligible. *Recent public involvement is defined within the HMGP as public involvement within one year from the time the Applicant submits its application (as in the case of a repetitive hazard being discussed in the community). Public meetings and notice(s) conducted prior to the date of the declared disaster cannot be used to fulfill this requirement, but should be included to illustrate the hazard. Applications that do not include the above two (2) items are incomplete and will be ineligible for funding consideration. NOTE: Due to National Environmental Policy Act (NEPA) requirements and guidance from the President's Council on Environmental Quality (CEQ), projects that have been started or completed prior to approval will not be eligible for funding. VIII. APPLICATION PROCESS With a Presidential Disaster Declaration that provides Public Assistance or Individual Assistance program funds to the state of Washington, the state also receives Hazard Mitigation Grant Program funds. The following process is used to administer the program (See Appendix 3 Step-by-Step Application Directions). June 2001 8 Application Development Guide A. Submission of Applications to the State The Department will solicit "Letters of Intent" from Applicants normally within 30 - 45 days of the disaster declaration, or some reasonable period following a catastrophic disaster. Normally, upon receipt and processing of the Applicant Letters of Intent, the Department will send applications to the interested Applicants for completion. A date will be established by the state for the return of the completed applications (normally 60-90 days from receipt of the application). This date will allow enough time to ensure compliance with all environmental requirements, development of alternatives, and the public involvement process. However, due to changing FEMA policy on the HMGP process, Applicants are encouraged to begin project identification through the local planning process in order to meet future reduced application timelines. B. Review, Ranking and Selection of Projects Review Process The Department will review all applications for completeness and to ensure they meet state and federal eligibility criteria. All Applicants will be notified whether their application passes this threshold. There is no appeal of the state's determination of ineligibility. If necessary, a Mitigation Grant Review Committee will be appointed, to review and make funding recommendations on the applications. Rankin4 Process and Criteria If a Mitigation Grant Review Committee is deemed necessary, it will rank all eligible projects. The Committee will use an Application Evaluation Package to score the applications. Ranking will include consideration based on meeting the: a. Objectives and criteria of Washington State Hazard MitiQation Strategies (the state 409 plan); Federal and state criteria as outlined earlier this document; c. CFR Section 206.435 (b); d. Available funding; and Previous and current HMGP participation. (Applicants are normally limited to three active projects at any one time.) The SHMO will provide information on the projects to the Division Director, in prioritized order, those grant applications as recommended for FEMA approval by the Mitigation Grant Review Committee. Applicants will be formally notified of the results of the ranking and review process and of their recommended, or non-recommended, status by the DEPARTMENT. Applicants not being recommended for funding may appeal this decision under specific criteria. (See Appendix 4, Applicant Appeal Process) June 2001 9 Application Development Guide If the situation warrants, a percentage of the Hazard Mitigation grant funds may be set aside to accomplish projects as outlined in Washinqton State Hazard Mitiqation Strateqies (the state 409 plan). These projects will be exempt from the Committee ranking process. A. Submission of Selected Projects to FEMA The SHMO will prepare a project package, for transmittal to FEMA by the Division Director, containing: a. A narrative describing the anticipated projects and justification for recommendation and rationale for each project; b. Copies of recommended applications and additional pertinent information; c. A certification by the Department that the projects meet alI federal and state eligibility requirements; and d. A completed SF 424 (Application for Federal Assistance), which requests funding for all projects recommended. 2. Upon notification from FEMA of a decision on selected projects, the SHMO will notify Applicants of FEMA's decision. a. Funded Projects Approved and funded Applicants will be provided a copy of the HMGP Guidelines for Approved Proiects. This document will help answer contracting questions and contains information on: 1. Reporting requirements; 2. Process for requesting funds; 3. Information on administrative costs; and 4. the Grant Agreement between the state and the Applicant. Non-approved/Unfunded Projects Upon notification from FEMA of projects that are not approved and not funded, the SHMO will send a letter to Applicants on non-approval and non-funding. Specific criteria for appealing the federal decision will be provided. B. Withdrawal of Recommended Projects The state may opt to withdraw a project from consideration by FEMA. The following is a short list of some of the possible reasons that may cause a project to be withdrawn: 1. Misrepresentation(s) by the Applicant in the application; 2. Non-covered cost increases prior to FEMA approval; 3. Loss, or reduction, of committed funding; 4. Failure to maintain eligibility as described in this document or as outlined in 44 CFR 206.434; 5. Lack of public participation; and 6. Major changes in the recommended project scope of work. The Department reserves the right to deny application rating or funding when submitted applications involve eligible general purpose or special purpose units of governments with serious unresolved audit findings related to performance capacity. June 2001 10 Application Development Guide Further, the Department reserves the right to postpone project contracting or to deny funding if there is a significant problem with previous Subgrantee performance, such as failure to complete projects in agreed upon times, major cost overruns, failure to provide required documentation in a timely manner, etc. In such situations, the Grantee is responsible for the development and initiation of corrective action satisfactory to the Department. IX. PROGRAM ADMINISTRATION For informational purposes, and to help explain the HMGP process, the following information is provided on the program administration. A. State Administrator The State Hazard Mitigation Officer (SHMO) is responsible for project management and record keeping, including project files which contain all correspondence, applications, vouchers, reports, receipts, and related documentation. The SHMO will oversee preparation of the state/local grant agreement outlining the work to be done and costs. Quarterly progress reports will be submitted to FEMA by the SHMO based on the reports provided by the Applicant Agent. A final report will also be required from each Applicant, and close-out documents will be submitted to FEMA by the HMGP Administrator. *NOTE : Failure by the Applicant to submit quarterly reports may be cause for the termination of a grant. B. Financial Management 1. The Department will serve as Grantee for project financial management in accordance with 44 CFR, Part 13. Subgrantees (Applicant) are accountable to the Grantee for funds that are awarded. 2. Subgrantees are the legal entities to which the state awards money for projects. They can be a state agency, local government, special purpose district, eligible private nonprofit organizations with like government services and facilities, or Indian Tribe. Subgrantees are responsible to the Grantee for expenditures, work performed, and reporting requirements. 3. Allowable costs associated with administering the program are authorized in accordance with Section 206.439, 44 CFR. 4. Project costs will be reimbursed on an actual cost basis up to the contract amount. Twelve and one-half percent (equivalent to the state's share) may be retained pending project completion and close-out. The Subgrantee administrative funds will be paid out only upon final inspection and project acceptance. June 2001 11 Application Development Guide Payment will be based on Subgrantee submittal of an A-19, Voucher Distribution form and documentation of expenditures. 6. Cost overruns will be the responsibility of the Applicant. 7. Final Payment: The Applicant Agent will submit a final A-19 Voucher Distribution and final report to the SHMO after the project work has been completed. A final inspection of the completed project will be performed by the state. A joint State/FEMA inspection will be conducted when possible. FEMA will notify and coordinate any additional inspections by FEMA staff prior to the inspection. Final payments will be made upon completion of the state's final inspection as specified in the grant agreement. X. AUDIT REQUIREMENTS Uniform audit requirements as set forth in 44 CFR, Part 14 apply to all grant assistance provided under this program. FEMA may elect to conduct a federal audit on the Hazard Mitigation grant or on any of the subgrants. XI. CLOSE-OUT PROCEDURES A. The Subgrantee will submit close-out information in the form of a final report on work done, expenditures, and other costs. B. The Department shall schedule a final inspection of the project with the Subgrantee and will notify FEMA of the inspection date. C. Project close-out will be noted in the project files upon completion of all inspection reports and outstanding documents. D. Final payment to Subgrantee shall be made upon final review. (Usually including Subgrantee administrative funds.) XII. ADMINISTRATIVE DOCUMENT REVIEW This document will be reviewed annually, or after a Presidential Disaster Declaration, to ensure compliance with the law, implementing regulations, and state policies. It wiil be updated as needed to reflect regulatory or policy changes, or to improve program administration. June 2001 12 Application Development Guide XIII. AUTHORITIES AND REFERENCES A. Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended by PL 100-707, Sections 404 and 409. B. Federal Emergency Management Agency (FEMA) Regulations, 44 CFR, Part 206, Subparts M and N. C. FEMA Regulations, 44 CFR, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. D. Single Audit Act of 1984. E. Chapter 38.52, Revised Code of Washington, Emergency Management. XIV. DEFINITIONS Selected definitions are shown below. A complete list of applicable definitions is found in 206.431, Subpart N of 44 CFR Part 206 (Appendix 1). "Applicant" means a state agency, local government, special district, eligible private nonprofit organization, or Indian Tribe. "Grant" means an award of financial assistance. "Grantee" will mean the State of Washington. "Jurisdiction" means the same as "ApplicanY' and is interchangeable. "Subqrant" means an award of financial assistance under a grant to an eligible Applicant. "Subqrantee" means the Applicant, government or other legal entity to which a sub-grant is awarded and which is accountable to the grantee for the use of the funds provided. (This is the wording used to reference the Applicant on the FEMA funding documents) "State Hazard Mitiqation Officer (SHMO)" means the individual designated as the responsible individual for all matters related, overall, to the Hazard Mitigation Grant Program, and the Section 409 Hazard Mitigation Planning Program, Sections 404 and 409 respectively of PL 93-288, as amended. "Proiect" means any eligible mitigation measure or action to reduce risk of future damage, hardship, loss or suffering from disasters. The terms "project" and "measure" are used interchangeably in the regulations. "Mitiqation Grant Review Committee" means the five (5) member grant application review body at the state level. "Washinqton State Hazard Mitiqation Strateqies" The state 409 plan; the disaster specific document that identifies statewide hazard damage reduction goals and objectives, the means to accomplish them, and a time frame for implementation. June 2001 13 XV. APPENDICES Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 Appendix 7 Subpart N, Hazard Mitigation Program, 44 CFR, Part 206 Hazard Mitigation Grant Program Fact Sheet Step-by-Step Application Directions State Level Appeal Process Excerpts from P.L. 93-288, as amended FEMA's HMGP Guidance for Acquisitions & Relocations Relocation Assistance to Tenants Worksheet June 2001 14 Code of Federal Regulations [Title 44, Volume 1 ] [Revised as of October 1, 2000] From the U.S. Government Printing Office via GPO Access [CITE: 44CFR206] TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY PART 206--FEDERAL DISASTER ASSISTANCE FOR DISASTERS DECLARED ON OR AFTER NOVEMBER 23, 1988--Table of Contents Subpart M--Hazard Mitigation Planning Source: 55 FR 35529, Aug. 30, 1990, unless otherwise noted. Sec. 206.400 General. This subpart prescribes the requirements for implementation of section 409 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Pub. L. 93-288, as amended, hereinafter referred to as the "Stafford Act") and prescribes Federal, State and local hazard mitigation planning responsibilities following the declaration of a major disaster or emergency, or declaration for fire suppression assistance pursuant to section 420 of the Stafford Act. Sec.206.401 Definitions. Federal Hazard Mifigation Officer is the FEMA employee responsible for carrying out the overall responsibilities for hazard mitigation and for this subpart, including coordinating post- disaster hazard mitigation actions with other agencies of government at all levels. Hazard Mitigation means any action taken to reduce or eliminate the long-term risk to human life and property from natural hazards. Hazard Mitigation Grant Program means the program authorized under section 404 of the Stafford Act, which may provide funding for certain mitigation measures identified through the evaluation of hazards conducted under section 409 of the Stafford Act. Hazard Mitigation Plan means the plan resulting from a systematic evaluation of the nature and extent of vulnerability to the effects of natural hazards present in society and includes the actions needed to minimize future vulnerability to hazards, as required under section 409 of the Stafford Act. Hazarc� Mitigation Flan Lipdate means an update to the existing hazard mitigation plan, which may be accomplished either by updating the status of mitigation actions within the existing plan, or by expanding the existing plan to address additional hazards or mitigation issues. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 1 Hazard Mitigation Survey Team means the FEMA/State/Local survey team that is activated following disasters to identify immediate mitigation opportunities and issues to be addressed in the section 409 hazard mitigation plan. The Hazard Mitigation Survey Team may include representatives of other Federal agencies, as appropriate. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 2 Interagency Hazard Mitigation Team means the mitigation team that is activated following flood related disasters pursuant to the July 10, 1980 Office of Management and Budget directive on Nonstructural Flood Protection Measures and Flood Disaster Recovery, and the subsequent December 15, 1980 Interagency Agreement for Nonstructural Damage Reduction. Local Hazard Mitigation Officer is the representative of local government who serves on the Hazard Mitigation Survey Team or Interagency Hazard Mitigation Team and who is the primary point of contact with FEMA, other Federal agencies, and the State in the planning and implementation of post-disaster hazard mitigation activities. Measure means any mitigation measure, project, or action proposed to reduce risk of future damage, hardship, loss or suffering from disasters. Natural Disaster is any natural catastrophe, including any hurricane, tornado, storm, high water, wind driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, fire, or drought. Stafe Hazard Mitigation Officer is the representative of State government who is the primary point of contact with FEMA, other Federal agencies, and local units of government in the planning and implementation of post-disaster mitigation programs and activities required under the Stafford Act. Sec. 206.402 Responsibilities. (a) General. This section identifies the key responsibilities of FEMA, States, and local participants in carrying out the requirements of section 409 of the Stafford Act. (b) FEMA. The key responsibilities of the FEMA Regional Director are to: (1) Oversee all FEMA-related pre- and post-disaster hazard evaluation and mitigation programs and activities; (2) Appoint a Federal Hazard Mitigation Officer for each disaster to manage hazard mitigation programs and activities; (3) Provide technical assistance to State and local governments in fulfilling mitigation responsibilities; (4) Conduct periodic review of State hazard mitigation activities and programs to ensure that States are adequately prepared to meet their responsibilities under the Stafford Act; (5) Assist the State in the identification of the appropriate mitigation actions that a State or locality must take in order to have a measurable impact on reducing or avoiding the adverse effects of a specific hazard or hazardous situation. (6) Subsequent to a declaration, follow-up with State and local governments to ensure that mitigation commitments are fulfilled, and when necessary, take action, including recovery of funds or denial of future funds, if mitigation commitments are not fulfilled. (c) States. The key responsibilities of the State are to coordinate all State and local responsibilities regarding hazard evaluation and mitigation, and to; (1) Appoint a State Hazard Mitigation Officer, who reports to the governor's authorized representative, and who serves as the point of contact for and coordinates all matters relating to secti9n 4�9 hazard mit;gation plar�i�g a�d impiernentation; (2) Prepare and submit, in accordance with the FEMA/State Agreement and the requirements of this subpart, a hazard mitigation plan(s) or update to existing plan(s), as required under Sec. 206.405. Such plan or update is to include an 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 3 evaluation of the natural hazards in the declared area, and an identification of appropriate actions to mitigate those hazards; (3) Participate in the Hazard Mitigation Survey Team or Interagency Hazard Mitigation Team activated after the declaration; (4) Arrange for appropriate State and local participation on the Hazard Mitigation Survey Team or Interagency Hazard Mitigation Team and in the section 409 planning process; (5) Follow-up with State agencies and local governments to assure that appropriate hazard mitigation actions are taken. This involves coordination of plans and actions of local governments to assure that they are not in conflict with each other or with State plans; (6) Ensure that the activities, programs and policies of all State agencies related to hazard evaluation, vulnerability, and mitigation are coordinated and contribute to the overall lessening or avoiding of vulnerability to natural hazards. (d) Local governments. The key responsibilities of local governments are to: (1) Participate in the process of evaluating hazards and adoption of appropriate hazard mitigation measures, including land use and construction standards; (2) Appoint a Local Hazard Mitigation Officer, if appropriate; (3) Participate on Hazard Mitigation Survey Teams and Interagency Hazard Mitigation Teams, as appropriate; (4) Participate in the development and implementation of section 409 plans or plan updates, as appropriate; (5) Coordinate and monitor the implementation of local hazard mitigation measures. Sec. 206.403 Pre-declaration activities. (a) General. As part of FEMA's response to a Governor's request for a declaration, FEMA will evaluate information concerning the status of hazard mitigation efforts in the impacted State and localities. (b) Mitigation evaluation. The mitigation review of State and local government activities in the Impacted area shall include: (1) The status of a statewide comprehensive hazard mitigation plans, programs, or strategies; (2) The status of hazard mitigation plans or plan updates required as a condition of any previous declaration; (3) The status of any actions which the State or localities agreed to undertake as a condition of past disaster assistance; (4) The status of any mitigation measures funded under section 404 of the Stafford Act for any previous declaration; (5) The status of any other hazard evaluation and mitigation projects funded under other FEMA or other Federal agency programs; (6) An evaluation of the impact of the hazard(s) and any corresponding mitigation issues pertinent to the area for which Federal disaster assistance is being requested; (7) Any other hazard evaluation and mitigation information available and considered relevant. (c) FEMA-State agreement. Based on the conditions warranted by the declaration, and on the findings of the mitigation evaluation, the FEMA-State Agreement shall include appropriate mitigation provisions, such as the requirement to prepare a hazard mitigation pian or update. Sec. 206.404 Mitigation survey teams. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 4 (a) Hazard mitigation surveys. Hazard mitigation surveys are performed immediately following the declaration of a disaster to identify the following: (1) Hazard evaluation and mitigation measures that must be incorporated into the recovery process; (2) Possible measures for funding under the Hazard Mitigation Grant Program, or under other disaster assistance programs; (3) Issues for inclusion in the section 409 hazard mitigation plan. (b) Hazard Mitigation Survey Teams. Hazard Mitigation Survey Teams shall be activated by the Regional Director immediately following the declaration to conduct hazard mitigation surveys. The Hazard Mitigation Survey Team shall consist of FEMA, State, and appropriate local government representatives, and representatives of any other Federal agencies that may be appropriate. In the case of flood declarations, the Interagency Hazard Mitigation Team will serve the purpose of the Hazard Mitigation Survey Team. (c) Survey team reports. Within 15 days following a declaration Hazard Mitigation Survey Team report shall be prepared and distributed in accordance with FEMA policies and procedures. The Regional Director has the authority to extend this due date when necessary. Sec. 206.405 Hazard mitigation plan. (a) General. In order to fulfill the requirement to evaluate natural hazards within the designated area and to take appropriate action to mitigate such hazards the State shall prepare and implement a hazard mitigation plan or plan update. At a minimum the plan shall contain the following: (1) An evaluation of the natural hazards in the designated area; (2) A description and analysis of the State and local hazard management policies, programs, and capabilities to mitigate the hazards in the area; (3) Hazard mitigation goals and objectives and proposed strategies, programs, and actions to reduce or avoid long term vulnerability to hazards, (4) A method of implementing, monitoring, evaluating, and updating the mitigation plan. Such evaluation is to occur at least on an annual basis to ensure that implementation occurs as planned, and to ensure that the plan remains current. (d) Plan approach. Hazard mitigation plans should be oriented toward helping States and localities to develop hazard management capabilities and programs as part of normal governmental functions. All States are encouraged to develop a basic mitigation plan prior to the occurrence of a disaster, so that the basic plan can simply be expanded or updated to address specific issues arising from the disaster. At the time of a declaration, the Regional Director, in consultation with the State, shall determine whether a new mitigation plan is required as a result of the declaration, or whether an existing plan can simply be updated or expanded. (e) Plan content and format. The specific content and format of a hazard mitigation plan or plan update shall be determined through guidance and technical assistance that the Regional Director provides to the State during the section 409 planning process. At a minimum, the plan or update must address the items listed in paragraph (a) of this section. (f) Plan submission. All States shall submit a hazard mitigation plan or plan update on behalf of the State and any appropriate local governments ir.cl:acled in the designate� area. The plan or update is due to FEMA within 180 days of the date of the declaration. The Regional Director may grant extensions to this date not to exceed 365 days from the date of the 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 5 declaration when adequate justification is received in writing from the State. Extensions beyond that date must be forwarded with justification to the Associate Director for approval. (g) Plan approval. Upon receipt of a hazard mitigation plan or plan update, the Regional Director shall acknowledge receipt in writing to the Governor or appropriate agency. Written comments shall state whether the plan is approved, shall detail any shortcomings that may exist, and shall include a suggested method and timeline for correction if necessary. Sec. 206.406 Hazard mitigation planning process. (a) General. A sound planning process is essential to the development and implementation of an effective hazard mitigation plan. A critical element of successful mitigation planning is the involvement of key State agencies, local units of government, and other public or private sector bodies or agencies that influence hazard management or development policies within a State or local unit of government. This section identifies principal components of the mitigation planning process. (b) FEMA technical assistance. States may request the Regional Director to provide technical assistance and guidance throughout the planning process to ensure that the plan or update adequately addresses mitigation concerns related to the disaster. Technical assistance may include but is not limited to: (1) Identification of mitigation issues through the Interagency Hazard Mitigation Team or Hazard Mitigation Survey Team report; (2) Initial meeting with the State to identify key staff, timeline, and scope of work for development of the hazard mitigation plan or update; (3) Review of timelines, outlines, drafts, and other appropriate material during development of the hazard mitigation plan or update. (4) Provision of Federal technical assistance information and identification of technical experts, if needed. (c) State involvement. Though the primary responsibility for development of a hazard mitigation plan is assigned to one State agency, any State agency that influence development within hazardous areas through ongoing programs and activities should be involved in the development and implementation of hazard mitigation plans. This includes, but is not limited to, agencies involved with emergency management, natural resources, environmental regulations, planning and zoning, community development, building regulations, infrastructure regulation or construction, public information, and insurance. It is the responsibility of the State agency assigned lead responsibility for hazard mitigation to ensure that all other appropriate State agencies have the opportunity to participate in development and implementation of hazard mitigation planning. (d) Local involvement. Local participation in hazard mitigation planning is essential because regulation and control of development within hazardous areas normally occurs at the local level. It is the responsibility of the State to ensure that appropriate local participation is obtained during development and implementation of hazard mitigation planning. (e) Private sector involvement. When appropriate, a State or local government may choose to involve the private sector in the planning process. Support from the private sector is often essential to successful implementation of mitigation strategies at the local level. Involvement of the private sector in the early stages of the planning prvicess may facilitate unde� stan�ing and support for mitigation. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 6 (f) Development of hazard mitigation goals and objectives. The participants in the planning process shall develop the basic mitigation goals and objectives from which the proposed hazard mitigation strategies, programs, and actions required under Sec. 206.405(3) shall be drawn. (g) Identificafion of projects to be funded under the Hazard Mifigation Grant Program. The Hazard Mitigation Grant Program, authorized under section 404 of the Stafford Act, provides up to 50 percent Federal funding for cost-effective mitigation measures that are consistent with the evaluation of hazards under section 409. Throughout the process of preparing a hazard mitigation plan or plan update, the State and local governments will be evaluating natural hazards and identifying potential mitigation measures which may be eligible for funding under the Hazard Mitigation Grant Program. 44 CFR part 206, subpart N sets forth the regulations for funding these mitigation measures. (h) Coordination with other hazard evaluation and mitigation planning efforts. During the process of developing a mitigation plan to satisfy requirements under this subpart, the State will ensure that the planning effort is coordinated with any other hazard evaluation and mitigation planning program within the State or local unit of government, including but not limited to the Disaster Preparedness Improvement Grant Program, the Hurricane Program, the Earthquake Hazard Reduction Program, the Dam Safety Program, the National Flood Insurance Program, and other similar programs of FEMA and other Federal agencies. (i) Evaluation and monitoring. The State is responsible for monitoring and evaluating implementation of the hazard mitigation plan and for submitting annual progress reports to FEMA. The progress report will briefly indicate the status of implementation of the mitigation actions contained within the plan, and will include documentation relating to measures which have been implemented, where appropriate. The Regional Director may require the State to provide additional progress reports or more specific information on particularly critical mitigation actions, if necessary. Sec. 206.407 Minimum standards. (a) General. As a condition of any disaster loan or grant made under the Stafford Act, section 409 requires that the recipient shall agree that any repair or construction shall be in accordance with applicable standards of safety, decency, and sanitation, and in conformity with applicable codes, specifications, and standards. The hazard mitigation planning process required under section 409 can assist with the identification of inadequate standards as described below. (b) Local standards. The cost of bringing a facility up to minimum standards is an eligible cost under subpart H of this part when such standards apply to the types of work being performed. These standards, including standards for hazard mitigation, can either be in place at the time of the disaster or can be adopted prior to approval of the project. Where current mitigation standards are inadequate, new standards may be identified in the following ways: (1) Through the Interagency Hazard Mitigation Team or Hazard Mitigation Survey Team; (2) Through the hazard mitigation planning process; (3) By the State or local governments; (4) Through the public assistance program; and, (5) Through identification of mitigation measures under the Hazard tilitigation Grant Program. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 7 (c) Compliance. The State shall ensure that the sub-grantee meets compliance with minimum standards as that term is used in section 409. Code of Federal Regulations [Title 44, Volume 1 ] [Revised as of October 1, 2000] From the U.S. Government Printing Office via GPO Access [CITE: 44CFR206] TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY PART 206--FEDERAL DISASTER ASSISTANCE FOR DISASTERS DECLARED ON OR AFTER NOVEMBER 23, 1988--Table of Contents Subpart N--Hazard Mitigation Grant Program Source: 55 FR 35537, Aug. 30, 1990, unless otherwise noted. Sec. 206.430 General. This subpart provides guidance on the administration of hazard mitigation grants made under the provisions of section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5170c, hereafter Stafford Act, or the Act. [59 FR 24356, May 11, 1994] Sec.206.431 Definitions. (a) Applicanf ineans a State agency, local government, or eligible private nonprofit organization, as defined in subpart H of this part, submitting an application to the Governor's Authorized Representative for assistance under the Hazard Mitigation Grant Program. (b) Applicafion means the initial request for section 404 funding, as outlined in Sec. 206.436. (c) Grant means an award of financial assistance. The total grant award shall not exceed ten percent of the estimated Federal assistance provided under section 406 of the Stafford Act for major disasters declared before June 10, 1993. For major disasters declared on or after June 10, 1993, the total grant award shall not exceed 15 percent of the total estimated Federal assistance (excluding any associated administrative costs) provided under sections 403, 406, 407, 408, 410, 411, 416, and 601 of the Stafford Act. (d) Grantee means the government to which a grant is awarded and which is accountable for the use of the funds provided. The grantee is the entire legal entity even if only a particular component of the entity is designated in the grant award document. For purposes of this part, except as noted in Sec. 206.436(g)(1), the State is the grantee. (e) Measure means any mitigation measure, project, or action proposed to reduce risk of future damage, hardship, loss or suffering from disasters. The tPrm measare is used interchangeably with the term project in this part. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 8 (f) Project means any mitigation measure, project, or action proposed to reduce risk of future damage, hardship, loss or suffering from disasters. The term project is used interchangeably with the term measure in this part. (g) Section 409 Hazard Mitigation Plan is the hazard mitigation plan required under section 409 of the Act as a condition of receiving Federal disaster assistance under Public Law 93-288, as amended. This hazard mitigation plan is the basis for the identification of ineasures to be funded under the Hazard Mitigation Grant Program. (h) State Administrative Plan for the Hazard Mitigation Granf Program means the plan developed by the State to describe the procedures for administration of the Hazard Mitigation Grant Program. (i) Subgrant means an award of financial assistance under a grant by a grantee to an eligible subgrantee. (j) Subgrantee means the government or other legal entity to which a subgrant is awarded and which is accountable to the grantee for the use of the funds provided. Subgrantees can be a State agency, local government, private non-profit organization, or Indian tribe as outlined in Sec. 206.434. (k) Supplement means an amendment to the hazard mitigation application to add or modify one or more mitigation measures. Sec. 206.432 Federal grant assistance. (a) General. This section describes the extent of Federal funding available under the State's grant, as well as limitations and special procedures applicable to each. (b) Limitations on Federal expenditures. The total of Federal assistance under section 404 shall not exceed 15 percent of the total estimated Federal assistance (excluding any associated administrative costs) provided under sections 403, 406, 407, 408, 410, 411, 416, and 601 of the Stafford Act. The estimate of Federal assistance under these sections shall be based on the Regional Director's estimate of all Damage Survey Reports, actual grants, mission assignments, and associated expenses. (c) Cosf sharing. All mitigation measures approved under the State's grant will be subject to the cost sharing provisions established in the FEMA-State Agreement. FEMA may contribute up to 75 percent of the cost of ineasures approved for funding under the Hazard Mitigation Grant Program for major disasters declared on or after June 10, 1993. FEMA may contribute up to 50 percent of the cost of ineasures approved for funding under the Hazard Mitigation Grant Program for major disasters declared before June 10, 1993. The nonfederal share may exceed the Federal share. FEMA will not contribute to costs above the Federally approved estimate. Sec. 206.433 State responsibilities. (a) Grantee. The State will be the Grantee to which funds are awarded and will be accountable for the use of those funds. There may be subgrantees within the State government. (b) Priorities. The State will determine priorities for funding. This determination must be made in conformance with Sec. 206.435. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 9 (c) Hazard Mitigation Officer. The State must appoint a Hazard Mitigation Officer, as required under 44 CFR part 206 subpart M, who serves as the responsible individual for all matters related to the Hazard Mitigation Grant Program. (d) Administrative plan. The State must have an approved administrative plan for the Hazard Mitigation Grant Program in conformance with Sec. 206.437. Sec. 206.434 Eligibility. (a) Applicants. The following are eligible to apply for the Hazard Mitigation Program Grant: (1) State and local governments; (2) Private non-profit organizations or institutions that own or operate a private non-profit facility as defined in Sec. 206.221(e); (3) Indian tribes or authorized tribal organizations and Alaska Native villages or organizations, but not Alaska native corporations with ownership vested in private individuals. (b) Minimum project criteria. To be eligible for the Hazard Mitigation Grant Program, a project must: (1) Be in conformance with the hazard mitigation plan developed as a requirement of section 409; . (2) Have a beneficial impact upon the designated disaster area, whether or not located in the designated area; (3) Be in conformance with 44 CFR part 9, Floodplain Management and Protection of Wetlands, and 44 CFR part 10, Environmental Considerations; (4) Solve a problem independently or constitute a functional portion of a solution where there is assurance that the project as a whole will be completed. Projects that merely identify or analyze hazards or problems are not eligible; (5) Be cost-effective and substantially reduce the risk of future damage, hardship, loss, or suffering resulting from a major disaster. The grantee must demonstrate this by documenting that the project; (i) Addresses a problem that has been repetitive, or a problem that poses a significant risk to public health and safety if left unsolved, (ii) Will not cost more than the anticipated value of the reduction in both direct damages and subsequent negative impacts to the area if future disasters were to occur. Both costs and benefits will be computed on a net present value basis, (iii) Has been determined to be the most practical, effective, and environmentally sound alternative after consideration of a range of options, (iv) Contributes, to the extent practicable, to a long-term solution to the problem it is intended to address, (v) Considers long-term changes to the areas and entities it protects, and has manageable future maintenance and modification requirements. (c) Types of projects. Projects may be of any nature that will result in protection to public or private property. Eligible projects include, but are not limited to: (1) Structural hazard control or protection projects; (2) Construction activities that will result in protection from hazards; (3) Retrofitting of facilities; (4) Property acquisition or relocation, as defined in Sec. 206.434(d); (5) Development of State or local mitigati�n standar�s; (6) Development of comprehensive hazard mitigation programs with implementation as an essential component; (7) Development or improvement of warning systems. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 10 (d) Property acquisition and relocation requiremenfs. A project involving property acquisition or the relocation of structures and individuals is eligible for assistance only if the applicant enters an agreement with the FEMA Regional Director that provides assurances that: (1) The following restrictive covenants shall be conveyed in the deed to any property acquired, accepted, or from which structures are removed (hereafter called in section (d) the property): (i) The property shall be dedicated and maintained in perpetuity for uses compatible with open space, recreational, or wetlands management practices; and (ii) No new structure(s) will be built on the property except as indicated below: (A) A public facility that is open on all sides and functionally related to a designated open space or recreational use; (B) A rest room; or (C) A structure that is compatible with open space, recreational, or wetlands management usage and proper floodplain management policies and practices, which the Director approves in writing before the construction of the structure begins. (iii) After completion of the project, no application for additional disaster assistance will be made for any purpose with respect to the property to any Federal entity or source, and no Federal entity or source will provide such assistance. (2) In general, allowable open space, recreational, and wetland management uses include parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping (except where adequate warning time is not available to allow evacuation), temporary storage in the open of wheeled vehicles which are easily movable (except mobile homes), unimproved, previous parking lots, and buffer zones. (3) Any structures built on the property according to paragraph (d)(1) of this section, shall be floodproofed or elevated to the Base Flood Elevation plus one foot of freeboard. (e) Inapplicability of the Uniform Relocation Acf. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 does not apply to real property acquisition projects which meet the criteria identified below: (1) The project provides for the purchase of property damaged by the major, widespread flooding in the States of Illinois, lowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, and Wisconsin during 1993; (2) It provides for such purchase solely as a result of such flooding; (3) It is carried out by or through a State or unit of general local government; (4) The purchasing agency (grantee or subgrantee) notifies all potential property owners in writing that it will not use its power of eminent domain to acquire the properties if a voluntary agreement is not reached; (5) The project is being assisted with amounts made available for: (i) Disaster relief by the Federal Emergency Management Agency; or (ii) By other Federal financial assistance programs. (f) Duplication of programs. Section 404 funds cannot be used as a substitute or replacement fund projects or programs that are available under other Federal authorities, except under !�mited �irc�mstances ;n which there are extraordinary threats tc� lives, pubiic heaiih or safety or improved property. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 11 (g) Packaging of programs. Section 404 funds may be packaged or used in combination with other Federal, State, local, or private funding sources when appropriate to develop a comprehensive mitigation solution, though section 404 funds cannot be used as a match for other Federal funds. Sec. 206.435 Project identification and selection criteria. (a) Identification. It is the State's responsibility to identify and select hazard mitigation projects. All funded projects must be consistent with the State's section 409 hazard mitigation plan. Hazard mitigation projects may be identified through the section 409 planning process, or through any other appropriate means. Procedures for the identification, funding, and management of mitigation projects shall be included in the State's administrative plan. (b) Selection. The State will establish procedures and priorities for the selection of mitigation measures. At a minimum the criteria must be consistent with the criteria stated in Sec. 206.434(b) and include: (1) Measures that best fit within an overall plan for development and/or hazard mitigation in the community, disaster area, or State; (2) Measures that, if not taken, will have a severe detrimental impact on the applicant, such as potential loss of life, loss of essential services, damage to critical facilities, or economic hardship on the community; (3) Measures that have the greatest potential impact on reducing future disaster losses; (c) Ofher considerations. In addition to the selection criteria noted above, consideration should be given to measures that are designed to accomplish multiple objectives including damage reduction, environmental enhancement, and economic recovery, when appropriate. Sec. 206.436 Application procedures. (a) General. This section describes the procedures to be used by the State in submitting an application for funding for hazard mitigation grants. Under the Hazard Mitigation Grant Program the State is the grantee and is responsible for processing subgrants to applicants in accordance with 44 CFR parts 13 and 206. (b) Governor's Authorized Representative. The Governor's Authorized Representative serves as the grant administrator for all funds provided under the Hazard Mitigation Grant Program. The Governor's Authorized Representative's responsibilities as they pertain to procedures outlined in this section include providing technical advice and assistance to eligible subgrantees, and ensuring that all potential applicants are aware of assistance available and submission of those documents necessary for grant award. (c) Letter of intent to participate. Within 60 days of the disaster declaration, the State (Governor's Authorized Representative) will notify FEMA in writing of its intent to participate or not participate in the Hazard Mitigation Grant Program. States are also encouraged to submit a hazard mitigation application within this timeframe so that immediate post-disaster opportunities for hazard mitigation are not lost. (d) Hazard mitigation application. Upon identification of mitigation measures, the State (Governor's Authorized Representative) will submit its section 404 Hazard Mitigation Application to the FEMA Regional Director. The Application will identify one or more 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 12 mitigation measures for which funding is requested. The Application must include a Standard Form (SF) 424, Application for Federal Assistance, SF 424D, Assurances for Construction Programs if appropriate, and a narrative statement. The narrative statement will contain any pertinent project management information not included in the State's administrative plan for Hazard Mitigation. The narrative statement will also serve to identify the specific mitigation measures for which funding is requested. Information required for each mitigation measure shall include the following: (1) Name of the subgrantee, if any; (2) State or local contact for the measure; (3) Location of the project; (4) Description of the measure; (5) Cost estimate for the measure; (6) Analysis of the measure's cost-effectiveness and substantial risk reduction, consistent with Sec. 206.434(b); (7) Work schedule; (8) Justification for selection; (9) Alternatives considered; (10) Environmental information consistent with 44 CFR part 9, Floodplain Management and Protection of Wetlands, and 44 CFR part 10, Environmental Considerations; (e) Supplements. The application may be amended as the State and subgrantees develop the section 409 hazard mitigation plan and continue to identify measures to be funded. Amendments to add or modify measures are made by submitting supplements to the application. All supplements to the application for the purpose of identifying new mitigation measures must be submitted to FEMA within 90 days of FEMA approval of the section 409 plan. The Regional Director may grant up to a 90 day extension to this deadline upon receipt of written justification from the State that the extension is warranted. The supplements shall contain all necessary information on the measure as described in paragraph (d) of this section. (f) FEMA approval. The application and supplement(s) will be submitted to the FEMA Regional Director for approval. FEMA has final approval authority for funding of all projects. (g) Exceptions. The following are exceptions to the above outlined procedures and time limitations. (1) Grant applications. An Indian tribe or authorized tribal organization may submit a SF 424 directly to the Regional Director when assistance is authorized under the Act and a State is unable to assume the responsibilities prescribed in these regulations. (2) Time limitations. The time limitation shown in paragraph (c) of this section may be extended by the Regional Director when justified and requested in writing by the Governor's Authorized Representative. Sec. 206.437 State administrative plan. (a) General. The State shall develop a plan for the administration of the Hazard Mitigation Grant Program. (b) Minimum criteria. At a minimum, the State administrative plan must include the items listed below: (1) Designation of the State agency will have �es�ons�bility for prcgram admiristration; (2) Identification of the State Hazard Mitigation Officer responsible for all matters related to the Hazard Mitigation Grant Program. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 13 (3) Determination of staffing requirements and sources of staff necessary for administration of the program; (4) Establishment of procedures to: (i) Identify and notify potential applicants (subgrantees) of the availability of the program; (ii) Ensure that potential applicants are provided information on the application process, program eligibility and key deadlines; (ii) Determine applicant eligibility; (iv) Conduct environmental and floodplain management reviews; (v) Establish priorities for selection of mitigation projects; (vi) Process requests for advances of funds and reimbursement; (vii)Monitor and evaluate the progress and completion of the selected projects; (viii)Review and approve cost overruns; (ix) Process appeals; (x) Provide technical assistance as required to subgrantee(s); (xi) Comply with the administrative requirements of 44 CFR parts 13 and 206; (xii) Comply with audit requirements of 44 CFR part 14; (xiii)Provide quarterly progress reports to the Regional Director on approved projects. (c) Format. The administrative plan is intended to be a brief but substantive plan documenting the State's process for the administration of the Hazard Mitigation Grant Program and management of the section 404 funds. This administrative plan should become a part of the State's overall emergency response or operations plan as a separate annex or chapter. (d) Approval. The State must submit the administrative plan to the Regional Director for approval. Following each major disaster declaration, the State shall prepare any updates, amendments, or plan revisions required to meet current policy guidance or changes in the administration of the Hazard Mitigation Grant Program. Funds shall not be awarded until the State administrative plan is approved by the FEMA Regional Director. Sec. 206.438 Project management. (a) General. The State serving as grantee has primary responsibility for project management and accountability of funds as indicated in 44 CFR part 13. The State is responsible for ensuring that subgrantees meet all program and administrative requirements. (b) Cost overruns. During the execution of work on an approved mitigation measure the Governor's Authorized Representative may find that actual project costs are exceeding the approved estimates. Cost overruns which can be met without additional Federal funds, or which can be met by offsetting cost underruns on other projects, need not be submitted to the Regional Director for approval, so long as the full scope of work on all affected projects can still be met. For cost overruns which exceed Federal obligated funds and which require additional Federal funds, the Governor's Authorized Representative shall evaluate each cost overrun and shall submit a request with a recommendation to the Regional Director for a determination. The applicant's justification for additional costs and other pertinent material shall accompany the request. The Regional Director shall notify the Governor's Authorized Representative in writing of the determination and process a supplement, if necessary. All requests that are not justified shall be denied by the Governor's Authorized Representative. In no case will the total amount obligated to the State exceed the funding limits set forth in Sec. 206.432(b). Any such problems or circumstances affecting project costs shall be identified through the quarterly progres� reports required :n paragraph (c) af this section. (c) Progress reports. The grantee shall submit a quarterly progress report to FEMA indicating the status and completion date for each measure funded. Any problems or circumstances 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 14 affecting completion dates, scope of work, or project costs which are expected to result in noncompliance with the approved grant conditions shall be described in the report. (d) Payment of claims. The Governor's Authorized Representative shall make a claim to the Regional Director for reimbursement of allowable costs for each approved measure. In submitting such claims the Governor's Authorized Representative shall certify that reported costs were incurred in the performance of eligible work, that the approved work was completed and that the mitigation measure is in compliance with the provisions of the FEMA-State Agreement. The Regional Director shall determine the eligible amount of reimbursement for each claim and approve payment. If a mitigation measure is not completed, and there is not adequate justification for non-completion, no Federal funding will be provided for that measure. (e) Audit requirements. Uniform audit requirements as set forth in 44 CFR part 14 apply to all grant assistance provided under this subpart. FEMA may elect to conduct a Federal audit on the disaster assistance grant or on any of the subgrants. Sec. 206.439 Allowable costs. (a) General. General policies for determining allowable costs are established in 44 CFR 13.22. Exceptions to those policies as allowed in 44 CFR 13.4 and 13.6 are explained below. (b) Eligible direct costs. The eligible direct costs for administration and management of the program are divided into the following two categories. (1) Statutory administrative costs— (i) Grantee. Pursuant to 406(f)(2) of the Stafford Act, an allowance will be provided to the State to cover the e�raordinary costs incurred by the State for preparation of applications, quarterly reports, final audits, and related field inspections by State employees, including overtime pay and per diem and travel expenses, but not including regular time for such employees. The allowance will be based on the following percentages of the total amount of assistance provided (Federal share) for all subgrantees in the State under section 404 of the Stafford Act: (A) For the first $100,000 of total assistance provided (Federal share), three percent of such assistance. (B) For the next $900,000, two percent of such assistance. (C) For the ne� $4,000,000, one percent of such assistance. (D) For assistance over $5,000,000, one-half percent of such assistance. (ii) Subgrantee. Pursuant to section 406(f)(1) of the Stafford Act, necessary costs of requesting, obtaining, and administering Federal disaster assistance subgrants will be covered by an allowance which is based on the following percentages of total net eligible costs under section 404 of the Stafford Act, for an individual applicant (applicants in this context include State agencies): (A) For the first $100,000 of net eligible costs, three percent of such costs. (B) For the next $900,000, two percent of such costs. (C) For the next $4,000,000, one percent of such costs. (D) For those costs over $5,000,000, one-half percent of such costs. (2) State management costs— (i) Grantee. Excent for the i#ems !istec! ir paragraph (b)(1)(i) of this szction, bther administration costs shall be paid in accordance with 44 CFR 13.22. Costs of State personnel (regular time salaries only) assigned to administer the Hazard Mitigation Grant Program may be eligible when approved by the Regional 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 15 Director. Such costs shall be shared in accordance with the cost share provisions of section 404 of the Act. For grantee administrative costs in the Disaster Field Office, the State shall submit a plan for the staffing of the Disaster Field Office within 5 days of the opening of the office. This staffing plan shall be in accordance with the administrative plan requirements of Sec. 206.437. After the close of the Disaster Field Office, costs of State personnel (regular time salaries only) for continuing management of the hazard mitigation grants may be eligible when approved in advance by the Regional Director. The State shall submit a plan for such staffing in advance of the requirement. (c) Eligible indirect costs— (1) Grantee. Indirect costs of administering the disaster program are eligible in accordance with the provisions of 44 CFR part 13 and OMB Circular A-87. (2) Subgrantee. No indirect costs of a subgrantee are separately eligible because the percentage allowance in paragraph (b)(1)(ii) of this section necessary costs of requesting, obtaining and administering Federal assistance. 4 CFR,PART 206 (Subpart M&N) Appendix 1— Page 16 Application Development Guide ��F, STATf.' O� �£ O�y y n q =' x �c �� `�! r J�y '� 1Nfi9 FACT SHEET' HAZARD MITIGATION GRANT PROGRAM Washington State Military Department Emergency Management Division Camp Murray, WA 9A430 As a result of a presidential declaration of a major disaster, the state of Washington will be administering and helping to fund a Hazard Mitigation Grant Program. This program is authorized by Section 404 of Public Law 93-288, as amended, the Robert T. Stafford Disaster Relief and Emergency Assistance Act. It is one part of the package of federal disaster assistance made available to eligible applicants in declared counties, and is separate from the Public Assistance repair and restoration program. PURPOSE OF THE PROGRAM: The Hazard Mitigation Grant Program (HMGP) is a program to fund projects that will reduce the effects of hazards and/or vulnerability to future disaster damage. Unlike the Federal Emergency Management Agency's (FEMA's) more familiar public agency disaster assistance program that helps pay for the permanent repair and restoration of existing facilities, the HMGP goes beyond simply fixing the damage. The HMGP will, within the limits of state and federal guidelines, help to fund a wide range of new projects that reduce hazard vulnerability and the potential of damage. ELIGIBLE APPLICANTS: State Government Local Governments Registered Nonprofit Organizations with Like- Special Districts Government services and facilities Indian Tribes (Applicants must be j:�risdictions that are participating and in good standing in the National Flood Insurance Program [NFIPJ orlocated in a communiry that is.) FUNDING CONSTRAINTS: The grants will be made available to eligible applicants on a com�etitive basis and will be on the following cost share: 75% - Federal 25% - Non federal (applicant and state split). The total amount for the Hazard Mitigation Grant Program is limited. According to the law, FEMA may contribute no more than fifteen percent of the amount that it will spend under the disaster assistance programs. In order to select projects for funding, all proposals will be evaluated against state and federal program criteria. Some of the general criteria are listed below. GRANT PROCESS: • State conducts applicant briefings in impacted communities following disaster declaration. •"Letters of Intent" (LOI) to participate in the program are submitted by eligible applicants. • Following review of LOI's, HMGP applications are mailed to eligible applicants. Actual deadlines for return of applications to the state vary by disaster. • Applications are reviewed for eligibility and site visits conducted as required. Applications are then evaluated and scored by a work group of state and local representatives. Local representatives are from outside the declared disaster area(s). e Pro�ects are then recommended to FEMA for approval and funding based upon score and available funds. Hazard Mitigation Grant Program — Fact Sheet Appendix 2 — Page 1 Application Development Guide • Upon notification of approval and funding, grant agreement between the state and applicant is developed. • TYPES OF PROJECTS THAT CAN BE FUNDED: Following are examples of projects the HMGP can be used to fund: • Structural hazard control, such as debris basins and retention ponds; • Retrofitting, such as flood proofing and elevating to protect structures from future damage; • Acquisition and relocation of structures from hazard-prone areas; • Construction activities that will result in protection from hazards; and • Development of local hazard reduction plans. Generally the project should: • Substantially reduce the risk of future damage, hardship, loss, or suffering from a major disaster; • Have a beneficial impact in the designated disaster area; • Conform with federal floodplain, wetland, and environmental regulations; • Solve a problem, or part of a problem when there is assurance that the whole project will be completed; • Be cost-effective in that it addresses a problem that is repetitive or that poses a significant risk if left unsolved; • Contribute substantially to the problem's long term solution; • Provide cost-effective protection over the expected project life; • Have manageable future maintenance requirements; • Be determined to be the most practical, effective, and environmentally sound alternative among the possible options; • Conform to the goals of the Growth Management Act; and • Have the documented support of the local community. Some of the reasons that projects / applications have been determined to be ineligible: • Project is for operation and maintenance versus disaster related mitigation. • Project is the responsibility of another federal agency (i.e. U.S. Army Corps of Engineers and the Natural Resources Conservation Service for levees, dikes and berms); • Project merely identifies or analyzes the hazard (mapping, studies, plans, etc.); • Project is the result of deferred maintenance versus natural hazard related; • Project application fails to meet requirements under the National Environmental Policy Act (NEPA) for public involvement in the development of the project; • Project has an inadequate cost/benefit ratio; and • When HMGP Project is part of a larger effort, no assurance is made that the whole project will be completed. Hazard Mitigation Grant Program State of Washington Military Department Emergency Management Division Building 20 Camp Murray, Washington 98430-5122 For further information, write us at the above address or call Martin Best, State Hazard Mitigation Officer at (253) 512-7073 Hazard Mitigation Grant Program — Fact Sheet Appendix 2 — Page 2 Application Development Guide Hazard Mitigation Grant Program Application STEP by STEP This Step by Step worksheet will walk you through the Hazard Mitigation Grant Program (HMGP) Application. If you still have questions, please do not hesitate to call the HMGP staff of Washington Emergency Management Division at 1-800-562-6108. If a� of the sections ar questions are left unanswered, the application can be determined ineligible and not considered for funding. SECTION 1 APPLICANT DATA • Applicant Name: The name of your jurisdiction (county, city, etc.) • Project Title: Any name that you chose to distinguish your project. (Please try to avoid the words "Hazard" or "Mitigation") • Federal Tax ID #: Federal Tax ID of your jurisdiction • Basis ofEligibiliry.• Check only one box that identifies your form of jurisdiction. SECTION 2 APPLICANT'S AGENT INFORMATION Applicant Agent Information: Please enter the contact information for the person who will be able to act as the contact person between the state of Washington on your jurisdiction. This should be a person who has been involved in the preparation of the annlication, is familiar with the prouosed uroiect, and can make decisions for the applicant. SECTION 3 PROJECT (PROPOSED ACTION ALTERNATIVE) A. Project Title: This should be the same name as that entered in section 1. B. Project Location: Legal (Section, Township); and Street Address. This is not optional. C. Federal Congressional District and the State Legislative District.• Enter the district numbers covering the project area. D. Project Description and Goal: Write a paragraph describing the goals of the project and how you intend to accomplish the goals. Remember that a goal is not "To elevate homes" or "To repair a levee." Goals should be phrased as "To protect lives" or "To protect or remove from threat a certain facility." (As an example, page 6, B. State Criteria for goals the state has identified in its statewide Hazard Mitigation Reduction Plan.) E. NFIP Communiry Assistance Visit.• The intent of these questions is to determine that your community is in compliance with the National Flood Insurance Program (NFIP), and that the NFIP State Coordinator has no concerns regarding your jurisdiction's compliance or eligibility. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 1 SECTION 4 PROJECT WORKSHEETS Application Development Guide Is this site covered under or connected to a Project Worksheet? A Project Worksheet is a document prepared by a joint federal, state and local team that conducted damage assessments in the community, following the disaster, in order to determine the repair and restoration work necessary to return public facilities to pre-disaster condition. If you do not have one, check "NO" and move on to Section 5. If you check "YES", provide the Project Worksheet number and the reason mitigation was not included as part of the Project Worksheet. SECTION 5 SELECTION OF BEST PROJECT ALTERNATIVE Selection of Best Project Alternative: You will need to describe why and how the proposed action alternative was selected over all of the other alternatives reviewed, and why it is the best solution to your hazard problem. PARTS A, B and C The narrative sections must be thoroughly completed. There are several reviewers who will read this as well as many other applications. It is in your best interest to spend some time developing a comprehensive `word picture' of the hazard, the proposed project, and how it solves the problem. The reviewers will also need to know that you have thought through and considered every viable option to meet your goals. If you feel that there is only one option available, then consider what you would do if you had the money available but could not do your first option. Also, consider whether the costs of the project — after determining all of the benefits of the project — will still outweigh the cost of doing nothing. 1. Description of the Alternative: Proposed Action Alternative: Describe the project that you are wanting to accomplish. Be as specific as possible, providing all components and actions and amount of time needed to complete the project. How will it work? What does it do? How does it solve the problem? The description MUST be thorough enough to allow an adequate evaluation of it, the benefits, and the impacts. Second Alternntive: Describe an alternate project that could be developed if the Proposed Action Alternative could not be developed, funded, or was not approved. Be as specific as possible, providing all components and actions and amount of time needed to complete the project. No Action Alternative: Describe what would reasonably be expected if you did nothing. 2. Project Costs of this Alternative: What is the cost of each alternative? HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 2 Application Development Guide 3. Benefits of this Alternative: What is the quantifiable benefit of each alternative? (In particular, what is the quantifiable financial benefit to the federal, state, and local governments.) "Quantifiable benefits" are avoided future costs. e.g., The project will protect the area from this amount of future damages. 4. Description of the Affected Environment: Describe the area each alternative will affect, including; wildlife, riverine, plant life and population density. Is it developed, undeveloped; commercial, residential; rural; forest; etc. What does the area look like? S. Briefly describe any positive environmental impacts of the project: Describe how each alternative will positively affect the surrounding environment. 6. Check any potential adverse impacts that npply. Check as many boxes as may apply to that particular project. This section is not a scored part of the application and it is best to be forthright with any outstanding issues. As an example, a jurisdiction that is aware that its proposed project will be controversial, but is insistent on this project, could ultimately lose out, as the public opposition could halt the project, and the jurisdiction would be unable to go back and apply for another project. 7. Is there potential for degradation of already poor environmental conditions? Check Yes or No 8. Is there potential to violate nny Federnl, State, local, or tribal law or code to protect the environment? Check Yes or No. This can include any resolution by any governing entity. 9. Briefly describe any of the areas noted in questions 6, 7, or 8. Provide enough detail to illustrate that the benefits of the project outweigh all negative impacts. D. ELIGIBILITY REVIEW FOR THE PROPOSED ACTION ALTERNATIVE 1. Acquisition and Relocation Projects only: This section is only for those projects that involve the purchase and/or removal of homes and structures. a. Number of homes to be acquired and/or demolished. Include a photo and street address of each home. This is not optional. For any homes over 50 years or older, include a good-quality photo of each side view of the structure. (Not a Polaroid.) b. Number of homes to be relocated. (Homes must be relocated to areas outside the 100- year floodplain.) c. Give the actual number of homes included in the project that have renters. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 3 Application Development Guide d. Amount of Relocation Assistance required. Federal regulations require that under certain conditions you may be required to provide relocation assistance to renters of homes being acquired or relocated. Refer to the "Relocation Assistance Warksheet" (Appendix 7) to determine the amount of assistance that will be required. e. Determination ofDuplication of Benefits (DOB). Have any of the property owners/renters received disaster benefits from the National Flood Insurance Program or other FEMA disaster programs? Note: Federal funds cannot be used as a match for this program. If individuals have received any other benefits, such as flood insurance or from the Individual Family Grant (IFG) program, those amounts received will be deducted from the final appraised value of the home if no repairs have been made. If repairs have been made, the homeowner must provide copies of receipts. f. Determining Fair Market Values of Properry 1. Please provide a list of the names and addresses of potential buyout/relocation participants. Addresses should reflect the property to be acquired, not mailing addresses. 2. Include a property specific list of preliminary Fair Market Values (FMV) and/or Relocation costs. 3. Describe how initial property values were determined. Did you use assessed values? If so, did you consider differences between assessment and appraisal in that area of homes? Or did you use recent appraisals? g. Please include a plat map indicating locations of homes to be acquired/relocated. Maps may be attached to the end of the application. Fill in the chart with all of the requested information for each home that will probably be included in the project, even those you may consider as alternates. 2. Review for All Types of Projects a. HISTORIC & ARCHAEOLOGICAL RESOURCES (Public Law 96-51 S, Sect. 106) It is not expected that you will know all of the following answers. However, you must ident� if there is a possibility that any of the following conditions exist. (1) Are there any potential archaeologically-significant resources on the site? Is the home-site in the vicinity of an area of known past cultural activities, such as an indigenous settlement or migration route, or a burial site. (2) Are there any potential historically-significant structures in the project area? For every structure 50 years and older, a determination by FEMA must be made whether it has the potential to be historically significant. Good-quality photographs of all side of eacte structure 50 years and olcier musi be submitted with the application to reduce the timeline of review legally required by the State Historic & Preservation Officer. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 4 Application Development Guide � (3) For each potential archaeologically or historically-signiftcant structure, provide the date/age of the building and whether it has been remodeled or added onto. Also provide any other historical knowledge of the site. The homeowner may have some knowledge of the history; also the Assessor's Office will have some data. Are there concentrations of minority or low income populations in or near the project area? (Execulive Order 12898) Will they be impacted by this project? Two examples of "impacts:" (1) Displacement, regardless of how many people displaced, either from employment or from residence, whether temporary or not. (2) Removal of a structure, such as a bridge or a road, that provides an alternate route for the community's ingress and egress. This example could be either a beneficial impact or an adverse impact. If there will be any adverse impact(s), discuss how the project will provide sufficient benefit to minority or low-income populations that will outweigh the described adverse impact. c FLOODPLAIN MANAGEMENT & WETLAND PROTECTION il> i2� Is the project located in or does it impact a floodplain? Is the project located in or does it impact a wetland? Check Yes or No. Check Yes or No. Check Yes or No. Check Yes or No. (3) Using the 8 step Process found at the end of the application, please indicate compliance with Executive Orders 11988 (Flood Plain Management) and 11990 (Wetland Protection). Read the checklist and detail your compliance with E.O. 11988 and 11990. This is not optional. (4) Describe any outstanding issues of compliance with Executive Orders 11988 and 11990. Indicate if there are any problems with the procedures outlined in the checklist, such as a step not yet completed. d. Are there any toxic or hazardous substances in the project area? (Including underground storage tanks, above ground storage tanks, septic systems or other potential contaminants). A waiver of liability form will be required for contamination from such tanks prior to closing. Check Yes or No. e. Please include a plat map indicating location(s) of project area. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 5 Application Development Guide E. NOTIFICATION and PUBLIC INVOLVEMENT 1. The National Environmental Policy Act (NEPA) requires public notification and involvement in the development of alternatives and selection of the proposed action alternative. Describe and urovide documentation (examples: notices, meeting minutes, flyers) of the recent public involvement (since the disaster was declared) in the alternative development and selection process, especially those individuals that this project may impact. Projects that do not have this documentation before submittal of the application WILL BE INELIGIBLE. Provide a description of recent public meetings with the community regarding this project, especially with those individuals who will be directly impacted. Copies of newspaper announcements; meeting minutes; attendee sign up sheets; or similar documentation; can be referenced and attached to the end of the application. Please NOTE: Comprehensive flood and/or disaster plans that include this project, but were prepared previously to the recent disaster event, are helpful but not adequate in themselves. Property owners have been known to change their minds. 2. Please provide documentation of any communications your agency has had with other federal, state, local, or tribal agencies regarding the planning and impact of alternatives. Please provide the name of the agency and contact person, phone number, and any other documentation you may have. (Attach a separate sheet if needed). Jurisdictions that fail to communicate with other potentially impacted jurisdictions (i.e. tribes, counties or cities) WILL BE INELIGIBLE. EXAMPLES: 1) If your project will require an HPA from Washington Department of Fish & Wildlife, you must provide documentation that WDFW has initially reviewed the proposal and has no issues, at the time, that will prevent it from issuing an HPA for the project. 2) If your project will impact DNR, or tribal trust or other non-applicant lands, you must provide documentation from the impacted property owner that an easement, or other conveyance, will be provided. Provide the agency, contact person and phone number of any communications you have had regarding this project. Simply mailing a letter to an affected agency or jurisdiction is not adequate inter-agency communication. Attach letters to the end of the application. It is especially important to identify contact with neighboring communities that may be affected by this project. F. AFFECT OF NON-SELECTION If a Hazard Mitigation grant is not provided nr delayed, �t�h.a! i,mpa�t ivill tl�is l7ave un the timing of your project? What is the affect on your ability to use alternate funds committed to this project? HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 6 Application Development Guide Explain if you will continue with this project or delay it in any way if the funding is not acquired through the Hazard Mitigation Grant Program. Your answer could effect the decision of whether to fund it. SECTION 6. STATE AND FEDERAL ELIGIBILITY A. APPLICANT'S NARRATNE RESPONSE These are not meant to be true/false questions. Answer in essay form HOW your project will achieve these goals. Each question receives a point score to evaluate it with other projects. Note: Not every question will apply to each project application. Does your jurisdiction have a local Hazard Reduction Plan? If you have a plan, is this project identified in it? Does your community have a flood hazard reduction plan, or similar document. Many jurisdictions have Capital Improvement Project (CIP) plans, but these do not address the specific issues of hazard reduction. If your jurisdiction has a hazard plan, please show if, and where, this project is identified in you plan. 2. Describe how this project will protect lives and reduce public risk. (s)(� Explain how this project will accomplish these goals. (i.e. "It will remove people from flood water risks.") Describe how this project will reduce the level of hazard damage vulnerability in existing structures and developed property. (s) (� Explain how this project will accomplish these goals. (i.e. "It will move the existing structures away from or above the 100 year floodplain.") 4. Describe how this project will reduce the number of vulnerable structures through acquisition or relocation. Describe your jurisdiction's plans for the acquired property (open space, etc.) (s) Explain how this project will accomplish these goals. (i.e. "It will remove two structures from the floodplain through acquisition and demolition of the structure. The area will be left as undeveloped scenic area in perpetuity.") S. Describe how this project will avoid inappropriate future development in areas that are vulnerable to the hazard damage. (s) Explain how this project will accomplish these goals. (i.e. "The county will own this property," ar"local ordinances have been developed to limit development in this area.") HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 7 Application Development Guide 6. Describe how the project will solve a problem independently, or fu�ctions as a beneficial part of an overall solution. (� (If part of a larger project, assurance must be provided with the application that the overall project will be completed.) Explain how this project will accomplish these goals. (i.e. "This project removes repetitively damaged structures from the floodplain.") 7. Describe how this project will provide a cooperative, inter jurisdictional/inter-agency solution to the problem. (s) Explain how this project will accomplish these goals. (i.e. "This project has been reviewed and is supported by the downstream communities. Letters of support and comments are attached.") Demonstrate that this project will provide a long-term mitigation solution (not a short- term fix) in locations that experience repetitive hazard damage. (s)(� Explain how this project will accomplish these goals. (i.e. "This project permanently removes structures from the floodplain." "This project will last for at least 100 years without rebuilding.") Please note - dredging is not a long term solution. 9. Show how this project will address emerging hazard damage issues (such as the damage caused by storm water runoff at build-out densities, trees in right-of-ways, etc.). (s)(� Explain how this project will accomplish these goals. (i.e. "This project will prevent future development in this area.") 10. Describe how this project will restore or protect natural resource, recreational, open space, or other environmental values. (s) Explain how this project will accomplish these goals. (i.e. "This project will remove residential structures from the floodplain and allow the restoration of the floodplain to a natural environment enhancing wildlife habitat.") 11. Show your jurisdiction's development and carrying ozct of comprehensive programs, standards, and regulations that reduce future hazard damage. (s) Explain how this project will accomplish these goals. (i.e. "Our jurisdiction has developed a flood hazard reduction plan to identify and offer solutions to high risk flood hazards.") 12. Describe how your jurisdiction is increasing public awareness of hazards, preventive measures, and emergency responses to DISASTERS. (s) Explain how this project will accomplish these goals. (i.e. "Our jurisdiction has developed a local flood plan and is workin� ��.�ith tr.e National Flood insurance Program's Community Rating System developing educational workshops and flood planning.") HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 8 Application Development Guide 13. Describe how the project, upon completion, will have affordable operation and maintenance costs that the applicant jurisdiction is committed to support. (� Explain how this project will accomplish these goals. (i.e. "This project will require limited maintenance for this area because the area will be left as an open space. Should the Parks Department develop a trail system, the county will be able to provide the estimated $2,000 in annual maintenance costs.") 14. Describe how the proposed project improves your jurisdiction's ability to protect its critical areas according to the Growth Management Act? (s) Even if your community does not participate in the broad initiative of the Growth Management Act (GMA), communities are required to identify CRITICAL AREAs within the community. Explain how this project will accomplish or support these goals. The following budget information applies to your Proposed Action Alternative only. SECTION 7. PROJECT BUDGET AND FUNDING SOURCES. A. Estimated Project Costs: Detail all of the expenses (except administrative) needed to complete the proposed HMGP project. B. Applicant Funding Source(s). Please ident� the source(s) of your share for the project. Failure to ident� the minimum local share (and any additional funds required if there is a funding cap) will make the application INELIGIBLE. Detail the sources of funding for your jurisdiction's share of the project. FEMA only contributes 75% of the costs of a project. In most disasters, the state of Washington will contribute up to '/2 of the non-federal share of the project costs (normally 12 '/2 percent of the costs). C. Non Applicant (Outside Sources) Project Funds. Sometimes HMGP projects are part of a larger project, or a community is seeking assistance to meet their HMGP match requirements. Please identify other funding you have applied for and the status of that application or award (verified in writing whenever possible). If you have not applied for other funding sources, please explain why. What other funding have you applied for? (Public Works Trust Fund; FCAAP; CDBG; etc.). What is the status of your jurisdiction's application? Do NOT restate the HMGP funds for this project. 2. If the HMGP is part of a larger project, or if you have outside funds committed as part �fyour lccal matclt, please identify these funds, other than Hazard Mitigation Grant funds. We realize that applicants often fund projects in phases and that a Hazard Mitigation Grant may fund just one phase or aspect of the HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 9 Application Development Guide project. Also, applicants often package funds from other grant or loan programs to provide complete funding of the entire project. What other funding has been committed to this project? Do not restate the HMGP funds for this project. Note: Federal funds (except CDBG) cannot be used as a match for HMGP funds and HMGP funds cannot be used as a match for other federal programs (NRCS, Corps of Engineers, etc.) SECTION 8. PROJECT COST-EFFECTIVENESS. A. Cost-to-Benefit Narrative Please discuss each of the following issues: What is the project life in years? How long is the mitigation project expected to last? (] 00 years for acquisitions, 20 - 40 years for other structural solutions� 2. Describe the life-cycle cost of the proposed project. [COSTSJ What are the operation and maintenance costs over the life of the project. 3. What is the real estate value of the property that the proposed project will protect? Detail the real estate value of the property that this project will protect, either using assessments, appraisals, or some other method to establish the value of the property. 4. What are the specific documented damage amounts during the recent event that you can attribute to the lack of this project? Provide actual (verifiable) damage dollar amounts from the recent event. Describe how much damage your jurisdiction experienced during the recent event (flood, ice storm, etc.,) that you can illustrate this project will reduce or eliminate. NOTE: Failure to provide documentable figures, such as damages from property owners, public works department, or other methodologies, may cause your project to not meet minimum cost/benefit requirements, and therefore be INELIGIBLE. What are the specific documented damage amounts during past events that you can attribute to the lack of this project? (How often do they occur?) Provide actual (verifiable) dollar damage amounts from past events and when those costs occurred. Describe how much damage your jurisdiction has historically experienced during the past disaster events (flood, ice storm, etc.) 6. ��hat is the doilar amount ("estimated) of�damage and associated costs that you would prevent as a direct result of the proposed project over its useful life? [BENEFITSJ HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 10 Application Development Guide Provide best estimates of future dollar damage amounts that could be expected if this project is not completed. Explain how you arrived at these estimates. The following two questions relate to indirect costs/benefits. Questions 7 and 8 do not require responses. In fact a project site may have no subsequent negative impacts associated with it. However, for those projects that can document subsequent negative impacts, it may improve the cost/benefit ratio. Because these responses are estimates, and may not be actual dollars, reasonableness is stressed. If the figures you submit are `out of the ordinary,' or excessive, they will not be included in the cost/benefit analysis. Subsequent negative impacts cannot be used in place of actual, direct damages caused by the disaster. This discussion should only be a supplement to the actual dollar amount of damages. What are the estimated damages associated with subsequent negative impacts, using a unit of assigned value. This could include several impacts, such as estimated future loss of revenue (unit could be per day or per week, for example); loss of property values (unit could be a percentage per event). e.g., "Road closed, with no access, for 5 days. Estimated costs to neighborhood for lost wages, etc., is $3570 a day x 5 days = $17,850.00." 8. Identify displacement costs, including costs for lodging and meals; evacuation costs; charges by Red Cross or other emergency services, etc. 9. For acquisitions involving landslides — provide the "enclosed, heated square footage" and the estimated fair market value for each home to be acquired. B. Cost-To-Benefit Data: BENEFIT/COST INPUT WORKSHEET This is data that should be the same as information given in the narrative section. 1. Total project costs - How much is it going to cost? 2. Project life in years - How long is it going to last? 3. Effectiveness of Project — Using a 100-year event (flood-related or not), what ratio of protection will this project provide? e.g., Will it provide 100 percent or 80 percent protection in a 100-year event? The ratio should be to a 100-year event. 4. Repair costs to Pre-disaster condition — What is the cost to just repair the project to pre- disaster condition without any mitigation? This does not include staff costs or flood- fighting. Use only the actual repair costs that this project will prevent. 5. Annual Maintenance Costs - How much will it cost to maintain this project each year? 6. Total Costs of all Past Disasters — What are the total historical documented damages associated with this project site? 7. Total Displacement Costs — If homeowners or renters have had to stay away from their homes for any length of time, how much did it cost? 8. Event Frequencv — What is the �stablished ever.t f: equency, such as a 100-year fl�od, 25- year flood, 15-year windstorm. Not "Three floods in six years." This is not how often it has occurred, but the assigned and official event frequency. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 11 Application Development Guide C. Frequency of disaster-related damages in the area protected by the project: Give the estimated damages that can be expected in a particular event frequency. — In a ten year event how much damage would you expect to occur? Then use other event frequencies (25-year, 50-year, etc). Change the event frequencies to meet your jurisdiction's events. This is not how often the damage occurs, but the assigned event frequency. e.g, At the site a 25-year event will cause $25,000 in damage, but a 50-year event will cause $100,000 damage. SECTION 9. ESTIMATED SCHEDULE FOR PROJECT COMPLETION. Give your best estimate on when each phase of the project can be completed. We have provided our best estimate on when contracts may be signed to begin projects. (This is only an estimate. HMGP cannot predict FEMA's timetable to approve funding of projects.) SECTION 10. ENVIRONMENTAL DATA CHECKLIST Please check each section. HMGP does not score this section but uses it to identify the environmental complexities of each project and to assist FEMA in the development of the environmental review document required. Provide a response, even if it is N/A. SECTION 11. CERTIFICATIONS AND ASSURANCES Please read and sign. SECTION 12. RESOLUTION DESIGNATING AN APPLICANT'S AGENT An agent must be designated by your jurisdiction to sign contracts and work with Emergency Management Division on the jurisdiction's behalf. You may use the attached form or any other method your jurisdiction employs. A jurisdiction's CEO cannot appoint themselves as applicant agent. Each event needs a new and specific resolution or letter far that disaster. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 12 Application Development Guide HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 3 — Page 13 Application Development Guide ��,E ST^TF o� WASHINGTON MILITARY DEPARTMENT � �` � � Emergency Management Division s - Ys _ - �r ��'� 1N89 ��y Hazard Mitigation Grant Program Applicant Appeal Process - State Level I. CRITERIA FOR APPEAL Jurisdictions may appeal a decision of the Mitigation Grant Review Committee based on the following: A. Failure by the Committee to follow established processes as outlined in the state's Hazard Mitigation Administration Plan and/or the processes as outlined herein. B. Arbitrary or capricious decisions by the Committee. II. APPEAL PROCESS AND TIME-LINE All jurisdictions will be provided formal notification of their recommended/non-recommended status which will be forwarded to the Military Department, EMD Director. A. Those jurisdictions initially recommended will be notified if there is, or is not, an appeal of the Committee's recommendations being processed. • An appeal will delay all recommendations being forwarded to the EMD Director, until the appeal process is complete. • A successful appeal mav result in a re-rankinq of the recommended qroiects and could affect fundinq for anv particular qroiect. B. Those projects not being recommended by the Committee will be provided the specific non-recommendation. Should an applicant wish to appeal the non-recommendation of their project, they must: • Within 15 days of receipt of formal notice of non-recommendation, respond in writing to the specific items causing non-recommendation, with full justification or clarification to the Mitigation Grant Review Committee. • The Committee will review the appeal, make such additional investigations as necessary, and forward the appeal with a written recommendation to the Director of Emergency Management. C. The Emergency Management Division Director will review the material submitted and make any additional investigations as deemed appropriate. • The jurisdiction will be notified of the Director's decision within ten days following the Department's receipt of the formal "Appeal of Determination" packet. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 4— Page 1 Application Development Guide D. If the Director of the Emergency Management Division denies the apqeal: • The original list of recommendations by the Committee will be forwarded to The Adjutant General, State Military Department, with a copy of the appeal results. • All applicants will be notified of the appeal recommendation results and the appeal process has been completed. E. If the Director finds in favor of the appeal, the Mitigation Grant Review Committee will be instructed to take appropriate implementing actions, which include: • The entire listinq of recommendations will be re-ranked. • Affected jurisdictions will be notified and not be allowed to appeal this decision. • A revised recommendation packet will be forwarded to The Adjutant General, State Military Department, with appropriate documentation and explanation of appeal results. F. All decisions of The Adjutant General, State Military Department, are final. III. CRITERIA FOR SELECTION The project must meet federal eligibility criteria referenced in CFR 44, 206.434. To be eligible, the project must demonstrate that it: A. Conforms with the State Hazard Damage Reduction Plan (409). B. Has a beneficial impact on the disaster-affected area. C. Conforms with Executive Order 11988 on Floodplain Management, and Executive Order 11990 on Protection of Wetlands. (See CFR 44, Part 9 and/or Part 10.) D. Solves a problem independently or will be a functional part of a solution with assurance that the whole project will be completed. (Projects that merely identify or analyze the hazard or problem are not eligible.) E. Will be cost-effective and substantially reduce risk of future damage, hardship, loss, or suffering. This must be demonstrated by documenting that the project: 1. Addresses a repetitive problem, or one that poses a significant risk to public health and safety if left unsolved. 2. Will not cost more than the anticipated value of the reduction in both direct damages and subsequent negative impacts to the area if future disasters were to occur. 3. Has been determined to be the most practical, effective, and environmentally-sound alternative after consideration of a range of options. 4. Contributes, to the extent practicable, a long-term solution. HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 4— Page 2 Application Development Guide 5. Considers long-term changes to the areas and entities it protects, and has manageable future maintenance and modification requirements. IV. CRITERIA FOR NON-SELECTION These are the established criteria for NON-SELECTION of applications for recommendation to the Director of Emergency Management and the Federal Emergency Management Agency for funding: A. Application and/or supporting materials were not received by the deadline. B. Grant request exceeds established funding limits. C. Project does not meet eligibility criteria in CFR 44, 206.434, or fails to meet scoring minimums based upon eligibility criteria. (Please See III above.) D. Project does not meet National Environmental Policy Act requirements for early, documented public input in the selection of alternatives. E. Projects that merely identify or analyze the hazard or problem (studies) are not eligible. F. Hazard Mitigation (Section 404) funds cannot be used as a substitute or replacement to fund projects or programs that are available under other federal authorities, except when there are limited circumstances such as extraordinary threats to lives, public health or safety, or improved property. G. Projects are not recommended by the Mitigation Review Committee. Applications are scored by a committee of up to five individuals from state and/or local governments. Composite scores are used to assign ranking order. The Committee then derives their list of projects for recommendation by a combination of: 1. Composite score 2. Geographical mix 3. Funding amounts per community 4. Other available sources of funding 5. Grant funds available 6. Number of grants currently active (A jurisdiction may have no more than four (4) active grant projects.) 7. Past HMGP participation and results HMGP—APPLICANT APPEAL PROCESS-STATE LEVEL Appendix 4— Page 3 Excerpts from: Robert T. Stafford Disaster Relief and Application Development Guide Emergency Assistance Act, P.L. 93-288 as amended Reprinted by the Federal Emergency Management Agency May 1995 EXCERPTS OF P.L. 93-288, as amended Appendix 5— Page 1 HAZARD MITIGATION (42 U.S.C. 'S170,c) Application Development Guide Sec. 404.(a) In General. The President may contribute up to 75 percent of the cost of hazard mitigation measures which the President has determined are cost-effective and which substantially reduce the risk of future damage, hardship, loss, or suffering in any area affected by a major disaster. Such measures shall be identified following the evaluation of natural hazards under section 409 and shall be subject to approval by the President. The total of contributions under this section for a major disaster shall not exceed 15 percent of the estimated aggregate amount of grants to be made (less any associated administrative costs) under this Act with respect to the major disaster. (b) Property Acquisition and Relocation Assistance. (1) General Authority. In providing hazard mitigation assistance under this section in connection with flooding, the Director of the Federal Emergency Management Agency may provide property acquisition and relocation assistance for projects that meet the requirements of paragraph (2). (2) Terms and Conditions. An acquisition or relocation project shall be eligible to receive assistance pursuant to paragraph (1) only if - (A)the applicant for the assistance is otherwise eligible to receive assistance under the hazard mitigation grant program established under subsection (a); and (B) on or after the date of enactment of this subsection, the applicant for the assistance enters into an agreement with the Directar that provides assurances that - (i) any property acquired, accepted, or from which a structure will be removed pursuant to the project will be dedicated and maintained in perpetuity for use that is compatible with open space, recreational, or wetlands management practices; (ii) no new structures will be erected on property acquired, accepted or from which a structure was remove, under the acquisition or relocation program other than - (I) a public facility that is open on all sides and functionally related to a designated open space; (II) a rest room; or (III)a structure that a Director approves in writing before the commencement of construction of the structure; and (iii)after receipt of the assistance, with respect to any property acquired, accepted or from which a structure was removed under the acquisition or relocation program - EXCERPTS OF P.L. 93-288, as amended Appendix 5— Page 2 Application Development Guide (I) no subsequent application for additional disaster assistance for any purpose will be made by the recipient to any Federal entity; and (II) no assistance referred to in subclause (I) will be provided to the applicant by any Federal source. (3) Statutory Construction. Nothing in this subsection is intended to alter ar otherwise affect an agreement for an acquisition or relocation project carried out pursuant to this section that was in effect on the day before the date of enactment of this subsection. MINIMUM STANDARDS FOR PUBLIC AND PRIVATE STRUCTURES (42 U.S.C. 'S176) Sec. 409. As a condition of any disaster loan or grant made under the provisions of this Act the recipient shall agree that any repair or construction to be financed therewith shall be in accordance with applicable standards of safety, decency, and sanitation and in conformity with applicable codes, specifications, and standards, and shall furnish such evidence or compliance with this section as may be required by regulation. As a further condition of any loan or grant made under the provisions of this Act, the State or local government shall agree that the natural hazards in the areas in which the proceeds of the grants or loans are to be used shall be evaluated and appropriate action shall be taken to mitigate such hazards, including safe land use and construction practices, in accordance with standards prescribed or approved by the President after adequate consultation with the appropriate elected officials or general purpose local governments, and the State shall furnish such evidence of compliance with this section as may be required by regulation. EXCERPTS OF P.L. 93-288, as amended Appendix 5— Page 3 Application Development Guide GUIDELINES FOR ACQUISITIONS AND RELOCATIONS The following "Guidelines for Acquisition and Relocation Projects" is from the January 1995 FEMA document and policy guidelines developed by FEMA and adapted for use within Washington State. It does not supercede or replace local, state, or federal laws and regulations relating to property transactions or environmental regulations. e� •• �• FEMA HAZARD MITIGATION GRANT PROGRAM GUIDELINES FOR ACQUISITION AND RELOCATION PROJECTS (Original publication date - January 1995) FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 1 Application Development Guide FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 2 Application Development Guide Table of Contents A. Introduction ........................................................................................... B. Non-Participating Communities .................................................... ................ 5 ............... 5 C. Environmental ...............................................................................................................6 1. Type of Documentation Required ........................................................................... 6 2. Coordination with Other Federal Agencies ............................................................. 6 3. Hazardous Materials Concerns ................................................................................ 6 D. Coordination with Other Programs/Agencies ................................. E. Property Appraisal and Negotiation ................................................ F. URA and Relocation Assistance ..................................................... 1. Applicability of the URA .......................................................... 2. Mandatory URA Assistance for Displaced Tenants .................. ......................... 7 ......................... 7 .......................... 8 .......................... 8 .......................... 8 G. Disposition of Property ................................................................................................. 9 1. Property Title and Reconveyance ............................................................................ 9 2. Deed Restrictions and Applicant Responsibility .................................................... 10 H. Treatment of Agricultural Properties .......................................................................... 11 I. Duplication of Benefits ............................................................................................... 13 J. Costs and Matching Considerations ..................................................... Questions and Answers Regarding Allowable Costs and Matches Figure 1 Acquisition and Relocation Programs Applicant Assistance Decision Tree 30 Addendum 1: 44 CFR §206 RIN 3067-A .................................................. ................ 14 ................. 15 .................. 18 Addendum 2: Sample Acquisition Letter .......................................................................... 23 Addendum 3: Sample Voluntary Transaction Agreement ................................................ 26 Addendum 4: Attachments to Deeds ................................................................................. 29 FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 3 Application Development Guide FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 4 Application Development Guide A. INTRODUCTION Through the HMGP, the state and FEMA can provide funding to an eligible applicant for the purpose of acquiring property in hazardous areas and/or relocating structures to new sites. To be eligible for HMGP assistance, this type of project should meet the following minimum requirements (in addition to the standard HMGP eligibility requirements found at 44 CFR §206 Subpart N): The community must inform prospective participants in writing that it will not use its condemnation autharity to acquire their property should negotiations fail and property owners must voluntarily elect to participate in the program; 2. The deed to the property acquired (or from which structures will be removed) will carry a restriction that the property will be maintained as open space in perpetuity, and that no future federal disaster assistance will be made available to it; and 3. Any relocated structures will be placed on sites located outside of the 100-year floodplain and any regulatory erosion zones, and in conformance with any other applicable state or local land use restrictions. Critical facilities must be located outside the 500-year floodplain. Generally, HMGP funded property acquisition projects consist of a community purchasing flood- damaged homes and either demolishing them or physically moving them to a new site outside of the floodplain. The purchased property is then maintained for open space purposes. While some communities may elect to develop a new site outside of the floodplain for participating residents to move to, FEMA encourages communities to opt for the simpler acquisition and structure removal model. These projects require only minimal environmental review, are considerably less expensive, and allow homeowners to determine where to relocate. This guidance is generally aimed at acquisition/structure removal projects. B. NON-PARTICIPATING COMMUNITIES HMGP grants for acquisition of flood-prone property cannot be made available in certain communities which do not participate in the National Flood Insurance Program (NFIP). Federal grants cannot be given for acquisition or construction purposes if the site is located in a designated special flood hazard area which has been identified by the Director for at least one year and the community is not participating in the NFIP. However, if the community qualifies for and enters the NFIP during the six-month period following the major disaster declaration, a grant application may be considered by the state. FEMA recommends that the states give priority to those communities that were participating in good standing in the NFIP before the disaster and are complying with NFIP requirements during reconstruction. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 5 Application Development Guide C. ENVIRONMENTAL REVIEW Type of documentation required to comply with the National Environmental Policy Act (NEPA), FEMA must conduct an environmental review of the proposed acquisition or relocation. Depending on the scope of the project, the review is documented in one of three forms: a. A memorandum to the file indicating that the project is categorically excluded; b. An Environmental Assessment (EA); or c. An Environmental Impact Statement (EIS). FEMA has published an amendment to its categorical exclusions (44 CFR § 10) which excludes projects involving only the acquisition of properties and the demolition of structures from the need to perform an environmental assessment. Projects meeting this exclusion will generally require only a memorandum to the file, signed by the Regional Director, indicating the applicability of the categorical exclusion and compliance with other laws, such as the National Historic Preservation Act, the Endangered Species Act, and the Clean Water Act. FEMA and the state must coordinate with the State Historic Preservation Officer on all acquisition projects to ensure compliance with the Section 106 process. Projects involving actual structure relocations or new site developments will require an EA or EIS. In addition to the elements identified at 44 CFR § 10.9 and 10.10, the environmental review document should contain descriptions of how the project meets the minimum requirements listed above, how the project was coordinated with other programs and agencies, and what the disposition of the property and structures will be. If the project involves the physical relocation of a structure to a new site, the environmental review should discuss the impacts to both the old site and the new one. 2. Coordination with Other Federal Agencies. If other agencies or programs are also contributing to the acquisition or relocation of properties in the same area, one joint environmental review should be conducted. FEMA Mitigation staff should coordinate closely with the other involved program managers, especially those within FEMA. If several agencies are involved and the project scope warrants formal coordination, a lead agency should be designated in accordance with 44 CFR § 10.7. Hazardous Materials Concerns. If a community is considering purchasing commercial or agricultural property, it should ensure that the owner provides information identifying what, if any, hazardous materials are on the property. The community should require the owner to remove hazardous materials and containers, before purchasing such properties. FEMA funds should not be used to purchase contaminated property. The owner must certify that any contamination has been cleaned up to meet federal and state standards before the community can purchase any interest (including an easement for development rights) in the property. When the community purchases an easement for development rights only, the seller must agree to indemnify FEMA and the community for any liability arising from contamination of the property. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 6 Application Development Guide D. COORDINATION WITH OTHER PROGRAMS/AGENCIES. Agencies and programs involved should coordinate joint acquisition or relocation projects to the greatest extent possible. When funds from other federal sources are used to match HMGP grants, both programs', requirements apply to the whole project. While FEMA is not responsible for ensuring this compliance for other agencies, coordination with the local program representatives is essential. The state, as grantee, is responsible for coordinating the various programs available within the state. Because HMGP is a very flexible program in terms of specific procedures, it is beneficial to coordinate approaches and schedules with other programs involved. The objective should be to make the process as simple and consistent for the applicants and homeowners as possible. E. PROPERTY APPRAISAL AND NEGOTIATION. For each property identified for acquisition, the grantee or subgrantee should establish and document a fair market value. The value must be derived from a reasonable methodology that has been consistently applied throughout the community, such as independent appraisals, opinions of value, or a formula based on tax assessments. FEMA should coordinate with the state and the subgrantee (community) in their determination of whether the valuation should be based on pre- or post-flood market value. However, all appraisals in a given community (i.e. HMGP project area) should be based on the same terms. FEMA should ensure that all property owners are treated fairly and are offered an equitable package of benefits. As detailed below in Section I, "Duplication of Benefits," the subgrantee must make certain deductions from the established fair market value before making a purchase offer. However, FEMA offers the state the option of providing a credit to property owners with flood insurance. In this case, the subgrantee would allow the property owner to retain an amount from the flood insurance claim settlement equal to up to 5 years of flood insurance premiums actually paid by the current property owner for a National Flood Insurance Policy for structure coverage. (Normally the subgrantee must deduct the entire flood insurance settlement awarded for structure repair from the purchase offer.) The amount retained would be in no case greater than the amount paid as claim settlement for building damage to the property; nor would it be more than premiums actually paid by the property owner for structure (as opposed to contents) coverage for the preceding five year period (See figure 1). The acquiring entity (subgrantee) must inform each property owner of what it considers to be the fair market value of the property. The subgrantee may wish to set a time limit with the property owner for the validity of a purchase offer. If several different entities or programs are acquiring property in the same area, property owners may find it confusing if different offers are made to area owners at different times. To avoid any negotiation difficulties or confusion, the local community should coordinate the release of appraisal information and purchase offers to property owners for the various programs. If the current property owner purchased the flood- damaged property after the disaster declaration, then the community cannot offer the owner more than the post-flood fair market value, (i.e. the amount paid by the current owner for the damaged property.) FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 7 Application Development Guide The subgrantee must conduct a title search for each property to ensure that there are no mortgages or liens outstanding at the time of sale. The grant agreement should include this stipulation. F. URA AND RELOCATION ASSISTANCE Applicability of the URA The Uniform Relocation Assistance (URA) and Real Property Acquisition Policies Act mandates that property owners receive just compensation for their property and relocation assistance from federal acquisition programs. The URA also sets specific time limits and places other requirements on the acquiring agency. There are exceptions to the provisions of the URA, however, for voluntary transactions that meet the specific criteria found at 49 CFR §24.101 (a) - This exception requires that the acquiring agency (subgrantee) inform the property owner in writing: a. That it will not use its power of condemnation to acquire the property in the event negotiations fail; and b. What it believes to be the fair market value of the property. Although HMGP projects must meet the above criteria for voluntary programs, thus allowing an exception to URA provisions, FEMA recommends that the property owner and the subgrantee sign a Voluntary Transaction Agreement (sample attached). This ensures that the property owner understands that they are not automatically eligible for additional relocation benefits beyond the purchase price of the property. 2. Mandatory URA Assistance for Displaced Tenants. Tenants who must relocate as a result of acquisition of their pre-flood housing are entitled to URA relocation benefits (such as moving expenses, replacement housing rental payments, and relocation assistance advisory services), regardless of the owner' s voluntary participation. For details on these requirements, see 49 CFR §24, Subpart C. Tenant(s) displaced from a dwelling due to a FEMA funded acquisition project are entitled to rental assistance ii a. The tenant occupied the displacement dwelling for the 90 days preceding the negotiations for acquisition of the property; and b. The tenant rents or purchases and occupies a decent, safe, and sanitary replacement dwelling within one year after the date he or she moves out of the original dwelling. The amount of assistance the community must pay to thP tenar�t is ��rived from 4� CFR § 24, Subpart E. The URA states that an eligible displaced tenant is entitled to: FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 8 Application Development Guide a. Reasonable out-of-pocket moving expenses; and b. Compensation for a reasonable increase in rent and utility costs incurred in connection with the relocation. Compensation for rent increase shall be 42 times the amount which is obtained by subtracting the "base monthly rent" for the displacement dwelling from the monthly rent and average monthly cost of utilities for a comparable replacement dwelling, or the decent, safe, and sanitary replacement dwelling now occupied by the displaced person. The rental increase payment may not exceed a total of $5,250. Communities may exceed this limit in extraordinary circumstances, if necessary to ensure that a displaced tenant will be able to obtain and retain a decent, safe, and sanitary comparable unit outside of the floodplain. The "base monthly rent" for the displacement dwelling is the lesser of the average monthly cost for utilities plus the rent at the displacement dwelling as determined by the Agency, or 30% of the tenant's (the URA regulations define tenant as any individual, family, partnership, corporation, or association) - average gross household income. A rental assistance payment may, at the subgrantee's discretion, be disbursed in either a lump sum or in installments. However, if any HUD programs are providing partial funding for the project, rental assistance payments may not be disbursed in a lump sum. If the tenant chooses to purchase a comparable replacement dwelling, he or she may apply the amount of rental assistance to which they would be entitled towards the down payment. G. DISPOSITION OF PROPERTY Property Title and Reconveyance -Depending upon the scope of the project, title to the property is treated in one of two ways: • Full title is acquired or accepted by a public entity (the community, a land trust organization, a state agency, etc.); or • The subgrantee acquires all development rights to the property, with the original owner retaining only the right to make use of the property for farming or quiet enjoyment. The subgrantee or other public property owner will seek the approval of the state grantee agency and the FEMA Regional Director before conveying ownership of the property to any other party. The subgrantee or other public entity must retain all development rights to the property. The FEMA Regional Director will only approve the transfer of properties that meet the criteria identified above. Note: In situations where the community is only acquiring development rights to the property, they can provide the property owner an additional incentive to accept the offer by: a. Paying to physically relocate the damaged structure to a new site outside of the floodplain; Or FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 9 Application Development Guide b. Paying the pre-flood value of the structure and demolition and removal costs. 2. As a condition of receiving the grant, the applicants (community and state) shall enter into an agreement with FEMA that assures: a. The property acquired, accepted, or from which structures are removed must carry a permanent deed restriction providing that the property be maintained for open space, recreational, or wetlands management purposes only. b. The deed restriction must also stipulate that no future disaster assistance for any purpose from any federal source will be sought or provided with respect to the property (Insurance claims such as NFIP and Federal Crop Insurance are not considered disaster assistance). c. The deed restriction must also stipulate that no new structures will be erected on the property other than a public facility that is open on all sides or is a rest room and is functionally related to open space (structures that are walled on all sides must meet NFIP minimum requirements). d. In fee simple transactions, the deed restriction must also stipulate that the new title-holder must obtain the approval of the state grantee agency and the FEMA Regional Director before conveying ownership of the property to another public entity. Property transfer to private citizens and corporations will not be approved. The subgrantee or other public entity must retain all development rights to the property. e. The subgrantee shall ensure that all structures be removed from the property within 90 days of closing and disposed of in accordance with applicable laws. (The FEMA Regional Director can grant an exception to this requirement if extenuating circumstances exist). The subgrantee accepts responsibility for monitoring and enforcing the deed restriction and/or easement language. Allowable open space uses can include, but are not limited to parks, nature preserves, cultivation, grazing, and unimproved, pervious parking areas. The demolition and debris removal related to acquired structures may be eligible for reimbursement under FEMA's Infrastructure Support program if the structures represent a health and safety hazard. If costs of demolition do not qualify for Infrastructure Support, they can be cost-shared under the Section 404 program. If any parts of the structure are sold for salvage value, this amount is deducted from the total cost of the project. The Subgrantee (or whoever holds legal title to the property) must provide for the continued maintenance of the property once the initial debris removal, ��egetative site �ta'eilization, and new landscaping is complete. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 10 Application Development Guide The Director of FEMA may approve, on a case-by-case basis, the erection of structures which do not meet the criteria above before commencement of construction. However, the structure must be constructed in compliance with the community's floodplain management ordinance, meet NFIP minimum requirements, and be compatible with open space uses and floodplain management policies and practices. A sample warranty deed with the required restrictions is attached as Figure 3. H. TREATMENT OF AGRICULTURAL PROPERTIES A community may include agricultural properties in its acquisition/relocation or elevation project under Section 404. However, due to the large tracts of land and unique issues involved, these projects require special consideration. FEMA suggests that communities work with farm property owners on a case by case basis to negotiate an agreement that is acceptable to the farmer, the community, the state, and FEMA. FEMA requests that the community take into consideration the cost of the project and mitigation benefits to be gained in determining what type of offer to make to a farm property owner, as these factors will be considered by FEMA in its review for funding approval. Methods, which can be used to deal with agricultural property, are listed below, the option selected will depend upon the situation of the farmer and the property. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 11 Application Development Guide Situation 1: If the farmer is not interested in continuing to farm or live on the land: �tion l. Refer the project to the Natural Resource Conservation Service's Wetland Reserve Program for potential funding. O�tion 2. The community can offer to acquire all of the property located within the 100- year floodplain and revert it to another open space use (i.e., wetland, park, nature reserve, etc.). However, the benefit cost ratio of this option must be carefully considered. Option 3. The community can buy the property, ensure that the required permanent restrictions are placed in the deed, and transfer title to a preservation organization, such as a land trust or a governmental agency. Situation 2: If the farmer wants to continue farming the land, and The farmer is interested in continuing to live on the property: O�tion 1. And if the farmer owns a large tract of land, part of which is in the 100-year floodplain and part that is not; then the community can acquire the development rights to the floodplain portion and provide the owner an additional incentive as described in paragraph G. 1. above; Or Option 2. The community can provide funding to the property owner to elevate the farm home and/or wet flood proof farm buildings to meet NFIP requirements (no deed restrictions are necessary). The farmer is not interested in continuing to live on the property: Option 3. The community can acquire the development rights to all of the farmer's property located in the 100 year floodplain and contiguous to the residential parcel affected by the disaster and provide the owner with an additional incentive as described in paragraph G. 1. above. For Situation 2, Options 1 and 3: Cultivation is an acceptable open space use under 44 CFR §206.434. However, some limited crop storage capacity on-site is necessary in order for the farmer to operate successfully. In order to allow limited construction of such storage facilities, FEMA has granted a limited exception to the development restrictions. The exception applies only to projects in which the purchasing community and the seller agree to execute an easement using the language in figure 4(or a more restrictive version). This language (and the exception) should only be used for the purchase of agricultural property. Note: All options above (except Situation 1, Option 1; and Situation 2, Option 2) require full compliance with the property disposition requirements described in Section G. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 12 Application Development Guide I. DUPLICATION OF BENEFITS In the administration of HMGP grants for property acquisition, FEMA and the grantee should avoid any duplication of benefits with other forms of assistance. FEMA's policy on duplication of benefits for individuals and families is mandated by Section 312 of the Stafford Act and is set forth in 44 CFR §206.191. This Section of the FEMA regulations delineates a delivery sequence establishing the order in which disaster relief agencies and organizations provide assistance to individuals and families. Programs listed later in the sequence are responsible for ensuring that they do not duplicate assistance which should be provided by a program listed earlier on the list (the program with primary responsibility). For example: Insurance (private and NFIP) is listed as number one in the sequence; the Individual and Family Grant (IFG), which is number four, cannot pay homeowners for damages covered by private homeowner's fire, or national flood insurance. The IFG program is responsible for finding out the amount of the applicant's claim settlements and what damages they covered, and ensuring that it does not provide the applicant duplicative assistance. In the case of flood-damaged property purchase programs (Section 1362, Section 404, etc.), they are not listed in the delivery sequence, and therefore are positioned after the eight listed programs. This means that all eight programs listed in the sequence at 44 CFR §206.191(d) are "primary programs" in relation to property purchase programs. The property purchase program is required to ensure that it does not duplicate assistance, which should be provided by � of the eight primary assistance programs. For example: If a homeowner receives funds for structural repairs and also decides to participate in a property purchase program, he or she is entitled to keep the repair grant benefits as long as the funds are used for housing purposes. However, the property purchase program (i.e., Section 404) must reduce its benefit accordingly to avoid duplication. The procedure for preventing the duplication of primary provider benefits follows: The subgrantee provides the state and/or FEMA with a list of property owners who are participating in the property purchase program. 2. The subgrantee (with the advice and assistance of the state and FEMA) should establish the fair market value of the property. 3. The state and/or FEMA will inform the subgrantee of the amount of assistance (from primary providers) provided to each property owner as a result of the same event initiating the acquisition project. 4. If insurance payments, minimal repair grants, and/or IFG grants were awarded for the purpose of making repairs to a structure, the subgrantee must reduce the purchase offer by the amount of the awards. Reductions should not be taken, however, for repairs that the homeowner can show (with receipts) were actually made. 5. Property owners who have SBA loans are either required to repay the loan or roll it over to a new property at closing. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 13 Application Development Guide This procedure does not amount to the repayment of primary provider grant assistance (i.e., IFG, insurance settlements, etc.). The property owner may keep these benefits, but the Section 404 program cannot duplicate them by paying full pre-flood fair market value for the property. If the community is paying the post-flood fair market value of the property, no deductions for primary provider benefits are necessary. The process for determining the purchase offer is outlined in a decision tree that is attached as figure 1. COSTS AND MATCHING CONSIDERATIONS The administration of acquisition and relocation projects can be very complex. This is especially true when determining allowable costs and matches. General policies regarding allowable costs and cost sharing requirements are established in 44 CFR § 13. 22 and § 13.24 respectively. When determining eligible costs, it is important that the scope of the project be well defined. For instance, the application should clearly indicate if any structures will be relocated to new sites, if new sites are to be developed, or if the grant is for property acquisition only. All costs that fit within the defined scope of the project and meet the criteria at 44 CFR § 13.22 should be shared on a 75% federal and 25% state or local matching basis. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 14 Application Development Guide Questions and Answers Re�arding Allowable Costs and Matches 1. Can individual property owners provide the match for Section 404 grants? Yes, as long as it does not violate state laws and regulations. Individuals may use their own funds to match HMGP funds provided through the community, including loans received from the Small Business Administration (SBA) and Farmer's Home Administration (FHA). In this situation, the cost of the grant would be based on the fair market value of the property and HMGP would provide the subgrantee 75% of that value to purchase the property. 2. Can money originating from other federal sources be used to match FEMA Section 404 funds? Generally not, however, a subgrantee can use Department of Housing and Urban Development Community Development Block Grant (CDBG) (entitlement and small cities) monies as a match for 404 grant funds for property acquisition programs. Also, SBA and FHA consider their loan funds to lose their federal identity once the loan to the individual is approved. Therefore, as stated above, homeowners can apply their SBA or FHA loans to match HMGP funds. 3. Can the subgrantee claim loss of tax revenue (dzce to taxpayers relocating outside the jurisdiction) as a soft match? No. The Office of Management and Budget (OMB) advises that loss of tax revenue does not meet the criteria for a grant match. 4. How are the "associated " costs (i. e., legal fees, transfer fees, demolition and removal costs, landscaping, etc.) treated in calculating total project costs To avoid confusion, associated costs should be identified in the project application as being within the scope of the project. Associated costs that meet the criteria (44 CFR § 13) for allowable costs, referenced above, may be shared on a 75/25 percent matching basis. This includes the cost of "in kind" services performed by the subgrantee. In some cases, the costs of demolition or new infrastructure development may be eligible under the FEMA Public Assistance program. S. If the subgrantee sells or leases a properry acquired with HMGP funds can they retain any income from the transaction? The subgrantee must request the approval of the state and the FEMA Regional Director before conveying the deed to another party (public entity only). If the grant period is still open (as indicated in the grant agreement and the final financial report), any income from sale or lease of the land must be deducted from the overall cost of the project. However, once the grant period is ended, any income generated from the property belongs to the titleholder. See 44 CFR § 13.25 for further details. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 15 Application Development Guide 6. Do the standard wage rate requirements set forth in the Davis-Bacon Act and related Acts apply to HMGP projects? Davis-Bacon wage rates apply only to work that FEMA contracts for directly, not to grantee- contracted work. However, standard wage rates do apply to some HUD grant funds depending on the funding program and the type, scope, and size of the project. FEMA should coordinate with HUD field representatives to determine whether the rates apply to specific projects. If standard rates do apply, the additional cost is eligible under the HMGP at the same cost-share as the overall project. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 16 Application Development Guide FIGURE 1 Acquisition and Relocation Programs Applicant Assistance Decision Tree How to Determine Purchase Offer START YES � s insurance claim settlement less han or equal to actual premiums iaid in previous five years? YES NO iffer. Market Value lessFE1VIA MR granta and IF.6 awards for :pa�rs Did applicant have flood insurance for structure? ubtract amount of actual remiums paid in last 5 �ars from settlement. EMR: Emergency Minimal Repairs IFG: Individual and Family Grant ✓Iarket value less ier ofsettlement and EMR<grants and IFG for repairs. �ncourage applicant to apply br FEMA assistance or SBA oan. 0ffer. Market Value less FEMA EMR grants and IFG �wards for repairs, Note: Participants may be required to repay SBA loans at closing FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 17 Application Development Guide ADDEND UM 1 44 CFR �206 RIN 3067-A Federal Register I-Vol. 59, No. 90 / Wednesday, May 11, 1994 / Rules and Regulations 24355 FEDERAL EMERGENCY MANAGEMENT AGENCY 44 CFR Part 206 RIN 3067-A Disaster Assistance; Hazard Mitigation and Relocation Assistance AGENCY: Federal Emergency Management Agency (FEMA) ACTION: Interim rule. SUMMARY: This interim rule increases the Federal share for eligible hazard mitigation and relocation assistance projects from a maximum of 50 percent to 75 percent, increases the total amount of grant assistance available for each disaster, and places restrictions on property acquisition and relocation projects. The intent of the changes are to carry out the Hazard Mitigation and Relocation Assistance Act of 1993, which provides new flexibility in hazard mitigation and relocation assistance to States. EFFECTIVE DATE: May 11, 1994 FOR FURTHER INFORMATION CONTACT: Robert F. Shea Chief Program Implementation Division, Room 417 500 C Street SW Washington, DC 20472 (202) 646-3619 SUPPLEMENTARY INFORMATION: The President signed the Hazard Mitigation and Relocation Assistance Act (the Act) Pub L 103-181 on December 3, 1993. The Act amends Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) 42 U.S.C. 5170c, to increase the Federal contribution to 75 percent, to increase the limit of Federal expenditures, and to place restriction on property acquisition and relocation project grants. The interim rule amends 44 CFR §206 to implement the Act. We amend the definition of the grant to include the newly established limit on the total grant award. The Act states that the grant award for hazard mitigation shall not exceed 15 percent of the total estimated Federal grant assistance (excluding administrative costs) provided under the Stafford Act. Grant assistance is available under §403, 406, 407, 408, 410, 411, 416 and 601 of the Stafford Act. FEMA will estimate the amount of assistance provided under these sections based on available data summarized in the damage survey reports and the Disaster Management and Projections report. FEMA will include in this total the cost of mission assignments to other agencies that provide functions that would normally be funded as grant assistance. The Act increases from 50 percent to 75 percent the maximum Federal contribution of the cost of hazard mitigation measures and increases total grant awards from 10 percent of §406 to 15 percent of the total estimated Federal Assistance under the Stafford Act. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 18 Application Development Guide ADDEND UM 1 44 CFR �206 RIN 3067-A Under the Act FEMA must restrict the eligibility of projects involving property acquisition and relocation assistance for property owners and structures. An eligible applicant must enter an agreement with the Director of FEMA that provides assurances that the property will be dedicated and maintained in perpetuity for uses compatible with open space, recreational, or wetlands management practices and no future Federal disaster assistance in any form will be sought or given with respects to the property, No structures can be built on these properties unless they are public facilities and functionally related to open space usage and are open on all sides or are rest rooms. The Director of FEMA may approve other structures, in writing and before construction begins. The Director's approval will be granted rarely, and when granted, buildings must be compatible with open space, recreational, or wetlands management practices and be in accordance with sound floodplain management. The Act makes the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 inapplicable to properties damaged by flooding during the 1993 Midwest Floods when certain conditions are met. We define the conditions under which acquisition of certain properties in nine Midwestern States is not subject to the Uniform Relocation Act. The intent and effort of this provision is to simplify and speed the acquisition and relocation process in the nine States severely affected by the Midwest Floods of 1993. National Environmental Policy Act — This rule is excluded for the requirements of 44 CFR § 10, Environmental Consideration. No environmental assessment has been prepared. Executive Order 12866, Regulatory Planning and Review — Promulgation of this interim rule is required by statute, 42 U.S.C. 5170 (c), which also specifies the regulatory approach taken in the proposed rule. To the extent possible under the statutory requirements of 42 U.S.C. 5170 (c) this proposed rule adheres to the principles of regulation as set forth in this Executive Order. Paperwork Reduction Act — This rule does not involve any collection of information for the purposes of the Paperwork Reduction Act. Executive Order 12612, Federalism — In promulgation, this rule has considered the President's Executive Order 12612 on Federalism. This rule makes no changes in the division of governmental responsibilities between the Federal government and the States. Grant administration procedures under 44 CFR § 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Governments, remain the same. No Federalism assessment has been prepared. Executive Order 12778, Civil Justice Reform — This rule meets the applicable standards of section 2(b)(2) of Executive Order 12778, Civil Justice Reform, dated October 25, 1991, 3 CFR, 1991 Comp. page 359. List of Subjects in 44 CFR §206, Administrative practice and procedure, Communitv facilities, Disaster Assistance, Grant programs housing and community development, Housing, Natural resources. Accordingly, 44 CFR §206 is amended as follows: FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 19 Application Development Guide ADDEND UM 1 44 CFR ¢206 RIN 3067-A The authority citation for §206 continues to read as follows: Authority: The Robert T. Stafford Disaster Relief and Emergency Assistance Act. 42 U.S.C. 5121 et seq; Reorganization Plan No. 3 or 1978, 5 U.S.C. App. I:E.O. 12148, 3 CFR, 1979 Comp. page 412 and E.O. 12673, 3 CFR, 1989 Comp. page 214. 2. Section 206.430 is revised to read as follows: §206.430 General - This subpart provides guidance on the administration of hazard mitigation grants made under the provisions of section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5170c, hereafter Stafford Act, or the Act. 3. Paragraph (c) of Section 206.431 is revised to read as follows: §206.431 Definitions (c) Grant - An award of financial assistance. The total grant award shall not exceed ten percent of the estimated Federal assistance provided under section 406 of the Stafford Act for major disasters declared before June 10, 1993. For major disasters declared on or after June 10, 1993, the total grant award shall not exceed 15 percent of the total estimated Federal assistance (excluding any associated administrative costs) provided under sections 403, 406, 407, 408, 410, 411, 416 and 601 of the Stafford Act. 4. Paragraphs (b) and (c) of section 206.432 are revised to read as follows: §206.432 Federal Assistance (6) Limitations on Federal expenditure — The total of Federal assistance under section 404 shall not exceed 15 percent of the total estimated Federal assistance (excluding any associated administrative costs) provided under sections 403, 406, 407, 408, 410, 411, 416 and 601 of the Stafford Act. The estimate of Federal assistance under these sections shall be-based on the Regional Director's estimate of all Damage Survey Reports, actual grants, mission assignments, and associated expenses. (c) Cost Sharing — All mitigation measures approved under the state's grant will be subject to the cost sharing provisions established in the FEMA-State Agreement. FEMA may contribute up to 75 percent of the cost of ineasures approved for funding under the Hazard Mitigation Grant Program for majar disasters declared on or after June 10, 1993. FEMA may contribute up to 50 percent of the cost of ineasures approved funding under the Hazard Mitigation Grant Program for majar disasters declared before June 10, 1993. The nonfederal share may exceed the Federal share. FEMA will not contribute to costs above the federally approved estimate. Section 206.434 is amended by revising paragraph (c)(4), redesignating paragraphs (d) and (a) as paragraphs (� and (g) respectively, and adding new paragraphs (d) and (e) to read as follows: FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 20 Application Development Guide ADDEND UM 1 44 CFR �206 RIN 3067-A §206.434 Eligibility. (c) (4) Property acquisition or relocation, as defined in §206.434(d): (d) Property acquisition and relocation requirements - A project involving property acquisition ar the relocation of structures and individuals is eligible far assistance only if the applicant enters an agreement with the FEMA Regional Director that provides assurances that: (1) The following restrictive covenants shall be conveyed in the deed to any property acquired, accepted, or from which structures are removed (hereafter called in section (d) the property): (i) The property shall be dedicated and maintained in perpetuity for uses compatible with open space, recreational, or wetlands management practices; and (ii) No new structure(s) will be built on the property except as indicated below: (A)A public facility that is open on all sides and functionally related to a designated open space or recreational use: (B) A rest room, or (C) A structure that is compatible with open space, recreational, or wetlands management usage and proper floodplain management policies and practices, which the Director of FEMA approves in writing before the construction of the structure begins. (iii) After completion of the project, no application for additional disaster assistance will be made for any purpose with respect to the property to any Federal entity or source, and no Federal entity or source will provide such assistance. (2) In general, allowable open space, recreational, and wetland management uses include parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping (except when adequate warning time is not available to allow evacuation), temporary storage in the open of wheeled vehicles which are easily movable (except mobile homes), unimproved, previous parking lots, and buffer zones. (3) Any structures built on the property according to paragraph (d)(1) of this section, shall be flood-proofed or elevated to the Base Flood Elevation plus one foot of freeboard. (e) Inapplicabili .ry of the Uniform Relocation Act - The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1971 does not apply to real property acquisition projects that meet the criteria identified below: FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 21 Application Development Guide ADDEND UM 1 44 CFR ,¢206 RIN 3067-A (1) The project provides for the purchase of property damaged by the major widespread flooding in the states of Illinois, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, and Wisconsin during 1993; (2) It provides for such purchase solely as a result of such flooding; (3) It is carried out by or through a state or unit of general local governments; • The purchasing agency (grantee or subgrantee) notifies all potential property owners in writing that it will not use its power of eminent domain to acquire the properties if a voluntary agreement is not reached: • The project is being assisted with amounts made available for �' * Disaster relief by the Federal Emergency Management Agency; * By other Federal financial assistance programs (Catalogue of Federal Domestic Assistance No. 83-516, "Disaster Assistance") Dated: May 4, 1994 James L. Witt, Director (FR Doc. 94-11422 Filed 5-10-94; 8:45 am) FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 22 Application Development Guide ADDEND UM 2 SAMPLE ACQUISITION LETTER Your Community Somewhere Washington Date Property Owner Address Somewhere, Washington 98XXX Dear Mr./Ms. Property Owner: I have been authorized to enter into negotiations with property owners in the (city/counry - your communiry), Washington, for the purpose of purchasing property that has been, or could be, damaged by flooding. Title to such property, if purchased, would be transferred to (your jurisdiction), Washington. The acquisition of property can only be accomplished through voluntary sale by you, the property owner. As the (jurisdiction's) attorney/agent I will explain your rights and options under this program, present you the Statement of Determination of Compensation and Offer to Sell, as well as handle any negotiations concerning the property. The information concerning your property and specifically the appraiser's report has been considered and the pre-flood fair market value of your property has been evaluated where possible. The appropriate amount of compensation for your property has been determined and is documented in the enclosed "Statement of Determination for Compensation". You should carefully review the enclosed material and the "Offer to Sell Real Property" and consider one of the following options which are available to you: (1) Make an Offer to Sell Real Property for the amount specified in the Determination of Compensation. If you wish to sell your property for the amount specified in the Determination of Compensation, please sign and return to the (jurisdiction's) attorney/agent the enclosed Offer to Sell Real Property in duplicate no later than two weeks after receipt. Once all signed copies are returned to the (jurisdiction's) attorney/agent, one copy will be executed and returned to you. Upon receipt the transaction may proceed to closing. (2) Reject this invitation to make an Offer to Sell. If you wish to reject this invitation and you do not want to continue negotiation for the sale of your property, then please notify the (jurisdiction's) attorney/agent of your decision no later than two weeks after receipt. The acquisition process for your property will be terminated at this point. (3) Contest the amount specified in the Determination of Compensation. If you believe that the amount of compensation specified in the Determination of Compensation does not adequately reflect the pre-flood fair market value of your property and you still desire to continue negotiations, then you may contest the determinations by (a) retaining at your own expense a licensed, certified appraiser, to perform a second appraisal, within two weeks of receiving the Offer to Sell; (b) notifying in writing the (�'urisdiction's) attorney/agent of your decision; and, (c) forwarding the second appraisal once completed FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 23 Application Development Guide ADDEND UM 2 SAMPLE ACQUISITION LETTER to the (jurisdiction's) attorney/agent so it can be sent to the state for review, and after reviewed, the (jurisdiction) will begin a new negotiation for compensation amount. Once the new invitation and the amended document are received, you may execute the original or amended Offer to Sell Real Property and mail the offer to the (jurisdiction's) attorney/agent within two weeks of receipt, or you may terminate the transaction. If you have made repairs to your property using some of your flood insurance proceeds or Individual and Family Grant (IFG) structural monies, please present all paid receipts (invoices, canceled checks, etc.) to the (jurisdiction's) attorney/agent of the closing meeting. If approved, the offer will be adjusted to reflect the repairs. As mentioned previously, you will have two weeks after receipt of this material to sign the Offer to Sell Real Property. The (jurisdiction) would like to proceed with the process for property purchase as soon as possible; therefore, we would appreciate your early consideration of this matter. I know this is an important decision for you, therefore, the (jurisdiction's) attorney/agent will meet with you personally to present this information and to answer any questions you may have in this matter. I hope we will be able to negotiate the purchase of your property in order to provide you the opportunity to move to a flood-free location. If you have any questions, please contact Mr./Ms. (jurisdiction representative) at (123) 555-1212. Sincerely, (Jurisdiction's) attorney/agent enclosures cc: State EMD/HMGP FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 24 Application Development Guide ADDEND UM 2 SAMPLE ACQUISITION LETTER STATEMENT OF DETERMINATION OF COMPENSATION Property Location: Somewhere, Washington: Parcel - II. Le�al Description: III. Owner(s) of Record: Mr./Ms. Homeowner IV. Interest to be acquired: Fee Simple V. Amount of Compensation: $ . This amount is based on an estimated value of $ from which an insurance payment of $ has been deducted. It is believed to be just compensation for the property and is not less than the fair market appraisal that was done on your property. VII. Description of Appraisal Technique: The amount of compensation disregards any increase in the pre-flood fair market value of the property caused by this project. The amount of compensation is based upon an appraisal which utilized the approach for studying the property in the light of its own characteristics and location in relation to sales of other similar sites in the same general area. The appraisal estimated the fair market value of this property as of (date). The definition of Market Value used was: "The amount of cash, or on terms reasonably equivalent to cash, for which in all probability the property would be sold by a knowledgeable owner willing but not obligated to sell to a knowledgeable purchaser who desired but is not obligated to buy." FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 25 Guidelines for Approved Projects ADDEND UM 3 SAMPLE vOL UNTARY TRANSACTION AGREEMENT AGREEMENT THIS AGREEMENT is made and entered into this day of , , by and between the (City/County) of , a municipal corporation, by its agent and attorney, , hereinafter called the (JURISDICTION), and hereinafter called SELLER(s). WITNESSETH: That the (JURISDICTION) is acting under a grant from the Washington State Military Department, Emergency Management Division (EMD), to purchase certain property in the (city/county) of , County, Washington, in which the SELLERS own a parcel as described in Exhibit "1 ", attached hereto and made a part of. SELLERS represent that their property is located in the floodplain and qualify for the assistance being granted and are UNDER NO OBLIGATION TO SELL THEIR PROPERTY LINDER THIS PROGRAM, BUT DO SO VOLUNTARILY. The parties agree as follows: SELLERS have been supplied with a copy of the appraisal of , said appraisal has been reviewed and approved by EMD, with the established Pre-Flood Fair Market Value (FMV) $ as of the day of , 19 2. SELLERS acknowledge that the price to be paid for clear title is the fair market value with deductions in the amount of $ for any flood insurance payment received by SELLERS for structural damage and $ for which the Individual and Family Grant (IFG) program far which the SELLER cannot document as expended on repair of the damaged structure. SELLERS agree that they will, in writing, furnish to the (JURISDICTION) within five (5) days from the date of this AGREEMENT, a list of all liens of any kind known to the SELLERS, including but not limited to mortgages, mechanics liens, judgment liens, and past due taxes. 4. It is understood by all parties that the proceeds from the sale shall first be applied to all liens on the property, including real estate taxes for the entire year 19 . It is further understood that the Hazard Mitigation Grant Program (HMGP) funds being used for the purchase of the property, cannot and will not duplicate benefits received for the same from any other funds. SELLERS will return any disaster aid money received if it constitutes a duplicity of benefits. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 26 Guidelines for Approved Projects ADDEND UM 3 SAMPLE VOL UNTARY TRANSACTION AGREEMENT 5. SELLERS understand and agree that any replacement housing purchased with EMD monies WILL NOT BE IN ANY FLOOD ZONE A(100 year flood zone) as identified in the Flood insurance Rate Maps of any applicable jurisdiction. 6. SELLERS agree they will execute all necessary documents to transfer title to the property to the (JURISDICTIOI� and also agree to execute now and in the future, any and all documents required by the (JURISDICTIOI� or EMD to complete this transaction and to comply with City, County, State and Federal regulations. 7. No fixtures, materials or improvements to the real estate shall be removed from the premises, and, because of legal liability reasons, the (JURISDICTIOl� will not permit any materials to be salvaged at this time or at the time of demolition. Any violation of this agreement may result in changing the fair market value of the structure. The value of any property removed will be solely determined by the (JURISDICTIOI� and will be deducted from the purchase price, if the purchase price has not yet been paid in full, or must be repaid by the SELLER within ten (10) days after removal if the purchase price has been paid to the SELLER. 8. SELLERS represent unto the (JURISDICT101� that they will vacate the property at the time of closing. 9. SELLERS acknowledge that they have had an opportunity to review this contract and they have had an opportunity, if they so choose, to contact an attorney of their choice to review this AGREEMENT, and enter into the AGREEMENT fully understanding the nature thereof and saves and holds harmless the (JURISDICTIOI�, or any representative, of any liability or responsibility as a result of this contract or anything incident to the sale. This AGREEMENT is binding upon the heirs, executors, successors and assigns all parties. DATED this day of SELLER (S) (City/County) of a municipal corporation : FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 27 Guidelines for Approved Projects ADDEND UM 3 SAMPLE VOL UNTARY TRANSACTION AGREEMENT HAZARD MITIGATION GRANT PROGRAM Far projects that involve the acquisition/relocation of properties in the floodplain, the following eligibility criteria and assurances from 44 CFR §206.434 (d) apply: The following restrictive covenants shall be conveyed in the deed of any property acquired, accepted, or from which structures are removed (hereafter called the property). a. The property shall be dedicated and maintained in perpetuity for uses compatible with open space, recreational, or wetlands management practices; and b. No new structure(s) will be built on the property except as indicated below: (1) A public facility that is open on all sides and functionally related to a designated open space or recreation use; (2) A restroom; or (3) A structure that is compatible with open space, recreational, or wetlands management usage and proper floodplain management policies and practices which the Director approves in writing before the construction of the structure begins. c. After completion of the project, no application for additional disaster assistance will be made for any purpose with respect to the property to any federal entity or source, and no federal entity or source will provide such assistance. 2. In general allowable open space, recreational, and wetland management uses include parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping (except where adequate warning time is not available to allow evacuation), temporary storage in the open of wheeled vehicles which are easily movable (except mobile homes), unimproved, pervious parking lots, and buffer zones. Any structures built on the property shall be flood-proofed or elevated to the Base Flood Elevation plus one foot of freeboard. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 28 Guidelines for Approved Projects ADDEND UM 4 ATTACHMENT TO DEEDS FOR FEE SIMPLE ACQUISITIONS For fee simple acquisition (acquiring title to land), use Exhibit A 1. FEMA Regional Director should concur on the state-applicant agreement that must reference and attach Exhibit A in the deed and record it with the deed. 2. The applicant shall reference Exhibit A in the deed and record it with the deed. EXHIBIT A In reference to the Deed between [the property owner] participating in the FEMA/ State of Washington Military Department, Emergency Management Division acquisition project "The Grantor" and [the City of ..........], referred to as "The Grantee" WHEREAS, The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended ("The Stafford AcY'), identifies the use of disaster relief funds under Section 404 (Hazard Mitigation Grant Program, "HMGP"), including the acquisition and relocation of structures in the floodplain; WHEREAS, Section 404 of the Stafford Act provides a process for a community, through the state, to make application for funding to be used to acquire interests in property, including the purchase of structures in the floodplain, to demolish and/or remove the buildings, and to convert the land use into perpetual open space; WHEREAS, the Washington State Military Department, Emergency Management Division ("DEPARTMENT") has made such application and has entered into a Federal-State Agreement dated [DATE as amended] and herein incorporated by reference; WHEREAS, the [Ciry of ... .....], acting by and through the (council/board/commission), has entered into a cooperative grant agreement with the DEPARTMENT dated [DATE] ("Grant Agreement"), and herein incorporated by reference -- [include when attached to deed]; WHEREAS, the terms of the Stafford Act, regulations promulgated thereunder (44 C.F.R. § 206.434), and the Federal-State Agreement require that the Grantee agree to conditions which are intended to restrict the use of the land to open space in perpetuity in order to protect and preserve natural floodplain values; and NOW, THEREFORE, the grant is made subject to the following terms and conditions: FEMA'S HMGP for Acquisitions & Re�ocations Appendix 6— Page 29 Guidelines for Approved Projects ADDEND UM 4 ATTACHMENT TO DEEDS FOR FEE SIMPLE ACQUISITIONS Terms. Pursuant to the terms of the Stafford Act, regulations promulgated thereunder (44 CFR §206.434), as they read now and may be amended in the future, and the Federal-State Agreement, the following conditions and restrictions shall apply in perpetuity to each property described in the attached deed and acquired by the Grantee pursuant to the Stafford Act § 404: (a) Compatible uses:_ The land shall be used only for purposes compatible with open space, recreational, or wetlands management practices; ion general, such uses include parks for outdoor recreation activities, nature reserves, unimproved pervious parking lots and other uses described in 44 CFR §206.434, as it reads now and may be amended in the future. (b) Structures: No new structures or improvements shall be erected on the property other than: (i) a public facility that is open on all sides and functionally related to the open space use; (ii) a rest room; or (iii) a structure that is compatible with the uses described in Paragraph 1(a), above, and approved by the FEMA Regional Director in writing prior to the commencement of the construction of the structure. Any structures built on the property according to this paragraph shall be flood proofed or elevated to the Base Flood Elevation plus one foot of freeboard. (c) Disaster Assistance: No future disaster assistance from any Federal Source for any purpose related to the property may be sought, nor will such assistance be provided; (d) Transfer: The Grantee agrees that it shall convey any interest in the property only with prior approval of the transferee from the Regional Director of FEMA and only to another public entity or to an organization qualified under Section 170 (h) of the Internal Revenue Code of 1954, as amended, and applicable regulations promulgated thereunder. However, the Grantee may convey a lease to a private individual or entity for purposes compatible with the uses described in Paragraph 1(a), above, including agriculture, with the prior approval of the Regional Director. Title to the property must be conveyed subject to a Conservation Easement that shall be recorded with the deed and shall incorporate all terms and conditions set forth herein, including the easement holder's responsibility to enforce the easement. This shall be accomplished by one of the following means: (i) the Grantee shall convey, in accordance with section (d), above, a conservation easement to someone other than the title holder, or (ii) at the time of title transfer, the Grantee shall retain such conservation easement, and record it with the deed. FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 30 Guidelines for Approved Projects ADDEND UM 4 ATTACHMENT TO DEEDS FOR FEE SIMPLE ACQUISITIONS Inspection: FEMA, its representatives, and assignees, including the DEPARTMENT, shall have the right to enter upon the property, at reasonable times and with reasonable notice, for the purpose of inspecting the property to ensure compliance with the terms of the grant. Enforcement: If the subject property is not maintained according to the terms of the grant, FEMA, its representatives, and assignees, the DEPARTMENT and the Grantee are responsible for taking measures to bring the property back into compliance. (a) The DEPARTMENT will notify the Grantee in writing and advise the Grantee that they have 60 days to correct the violation. (b) If the Grantee fails to demonstrate a good faith effort to come into compliance with the terms of the grant within the 60-day period, the DEPARTMENT shall enforce the terms of the grant by taking any measure it deems appropriate, including but not limited to bringing an action at law or in equity in a court of competent jurisdiction. (c) FEMA may enforce the terms of the grant by taking any measures it deems appropriate, including but not limited to the following: (i) requiring transfer of title in accordance with Paragraph 1(d). The Grantee shall bear the costs of bringing the property back into compliance with the terms of the grant; or (ii) bringing an action at law or in equity in a court of competent jurisdiction against the DEPARTMENT or the Grantee. Severabilitv: Should any provision of this grant or the application thereof to any person or circumstance is found to be invalid or unenforceable, the rest and remainder of the provisions of this grant and their application shall not be affected and shall remain valid and enforceable. [Signed by Grantor(s) and Grantee, witnesses and notarization in accordance with local law FEMA'S HMGP for Acquisitions & Relocations Appendix 6— Page 31 Guidelines for Approved Projects RELOCATION ASSISTANCE TO TENANTS Application and Worksheet Displaced Tenant: Displaced Dwelling Address: Contact Information for Displaced Tenant: (e.g. current phone number) Owner of Displacement Dwelling: Relocation Assistance Application/Worksheet Completed by: Step 1. 90 Day Rule 1. Date of negotiations with owner of dwelling: 2. Days prior to date listed in (1): 3. Date tenant moved into displaced dwelling: 4. Is date in (3) before date in (2) .............................................................................Yes No • If No, STOP; tenant is not eligible for assistance. If Yes, proceed to (5). 5. Does tenant still reside in displaced dwelling? ......................................................Yes No • If No, proceed to (6). If Yes, tenant meets 90 day rule, proceed to Step 2. 6. Date Tenant moved from displaced dwelling: 7. Is date in (6) before date in (2)? ...........................................................................Yes No • If Yes, STOP; tenant is not eligible for assistance. If No, tenant meets 90 day rule, proceed to Step 2. Relocation Assistance to Tenants Worksheet Appendix 7 — Page 1 Guidelines for Approved Projects Step 2. Income Verification 1. Tenant's Annual Income: $ Definition of Annual Income: All income reported on federal tax return, interest income, net income from rental property ownership, social security payments, Unemployment benefits and welfare payments for the 12 month period prior to displacement. 2. Which of the following was used to determine annual income? (circle one) Income tax forms Payroll receipts 3�d party verification Copy documentation and retain with application; 3�d party verification forms are submitted to employer, social service office or other income source to be completed and returned with signature. Step 3. Percentage of Annual Income 1. TenanYs annual income: 2. Multiply by: .30 or (30%) Step 4. Low to Moderate Income Determination $. $ $ $. $ � $ 1. Refer to LMI standards (CDBG manual). 2. Is tenant considered LMI according to standards? ................................................ Yes No Step 5. Determine Replacement Dwelling Monthly Rent 1. Monthly rent tenant pays/will be paying for replacement dwelling (requires proof): $ 2. Average monthly utilities (requires landlord statement or utility company documents): a) Water b) Sewer c) Gas d) Electricity e) f) g) TOTAL: 1. Replacement dwelling monthly rent (Equals total of line 1 and Line 2. g) $ $ NOTE: If the tenant plans to purchase home, "Replacement Dwelling Rent" equals Fair Market �en� .�c+ rle�errv�inei-i in (average monthly utilities) E� Relocation Assistance to Tenants Worksheet Appendix 7 — Page 2 Guidelines for Approved Projects Step 6 Determine Fair Market Rent for Comparable Replacement Dwelling 1. Does replacement dwelling meet the following criteria for comparable, decent, safe and sanitary? a) Functionally equivalent to (equal or better than) displacement home? b) Actually available for rent? c) Affordable? d) Reasonably accessible to place of employment? e) Generally well located to public and commercial facilities (schools, stores, etc.) as compared to displacement dwelling? f) Not subject to unreasonable adverse environmental conditions? g) Available to all persons regardless of race, color, religion, sex, or national origin? h) Meets applicable housing & occupancy requirements i) Is structurally sound, weather tight and in good repair? j) Contains a safe, adequate electrical wiring system? k) Has adequate living space for the occupants? I) Has a kitchen with a sink, hot and cold running water? m) Has a connection for a stove and refrigerator? n) Has a separate complete bathroom with hot and cold running water? o) Has heating as required by climatic conditions? p) Has an unobstructed exit to safe open space at ground level? q) Meets standards protecting occupants from lead based paint hazards? r) If tenant is physically handicapped, is free of any barriers which could preclude reasonable use of unit? Generally, all answers in this section should be Number of bedrooms in displaced dwelling: _ Number of bedrooms in replacement dwelling _ If replacement dwelling is larger than displaced dwelling, does family size indicate a need for a larger dwelling? Fair Market Rent (CDBG manual): _ Replacement Dwelling Rent (determined in Step 5) _ Is replacement Dwelling Rent equal to or less than Fair Market Rent? Yes No Yes No Yes No Yes No Yes No Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No No No No No No No No No Yes YES No Yes No Yes No • If Yes, proceed to Step 7 entering the Replacement Dwelling Rent amount on line 1 of Step 7. • If No, proceed to Step 7 entering the Fair Market Rent amount on line 1 of Step 7. Relocation Assistance to Tenants Worksheet Appendix 7 — Page 3 Guidelines for Approved Projects Step 7. Determine Rent and Utility Increase Payment 1. Enter Replacement Dwelling Rent or Fair Market Rent as determined in Step 6: $_ 2. 30% of tenant's annual income (determined in Step 2) divided by 12: $ 3. Difference (subtract line 2 from line 1): $ 4. Is line 3$-0- or less? Yes No • If Yes, proceed to Step 8(tenant does not qualify for Rent Utility Increase Payment.) • If No, continue with this section 5. Is tenant considered LMI? (refer to Step 4): Yes No � If Yes, enter amount of line 3: $ multiply by 60: $ • If No, enter amount of line (3) $ multiply by 48: $ Enter the lesser of line 5(a), 5(b), or $5,250: $ Step 8 Reasonable Out-of-Pocket Moving Expenses There are two methods to determine out-of-pocket moving expenses. A community must decide which method to utilize for all displaced tenants. The method used for the first displaced tenant must be used for all subsequent tenant calculations. Method 1: Actual expenses incurred (include receipts) Add reasonable out-of pocket moving expenses which may include but are not limited to : Transportation for tenant and family: Packing, moving and unpacking household goods: Disconnecting and reconnecting household appliances: Storage of household goods: $ $ $ $ $ $ $ $ TOTAL Actual out-of-pocket expenses $ Method 2 Utilize HUD moving expenses chart (CDBG manual) $ Relocation Assistance to Tenants Worksheet Appendix 7 — Page 4 Guidelines for Approved Projects STEP 9 Total Payment Due Displaced Tenant Rent and iJtility increase payment �dete�mined in Step 7). $ Cannot exceed $5,250.00 2. Add: reasonable Out-of-Pocket Moving expenses $ (Total from the preferred method in Step 8) 3. Equals: TOTAL PAYMENT DUE DISPLACED TENANT: $ (add line 1 and Line 2) Relocation Assistance to Tenants Worksheet Appendix 7 — Page 5 � �� STAT�•O.A � ` � y_ C Y ', a J= ¢ -=. ;^' s ., � �' = ` �oyn �s 2sas r WASHINGTON STATE MILITARY DEPARTMENT E!VlEE3GENCV MANAC;ElVlEN� DtVIS10IV Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM GRANT APPLICATION CHECKLIST FEMA-1361 -DR-WA (Nisqually Earthquake February 2001) The following checklist is designed to help the applicant ensure ALL portions of the application are completed. Applicants must complete each section lisfed below to be considered for Hazard iVlitigation Grant Program (HMGP) funding. HMGP will not evaluate incomplete applications. If narrative questions are answered on separate sheets, the applicant must label these with the appropriate section and question number. Applicant Data Applicant Agent Information Project Description/Site Location Maps (include sections of local plans as needed) Project Worksheet Data Selection of Best Alternative State and Federal Eligibility Project Budget and-Funding Sources Project Cost-Effectiveness Estimated Schedule for Project Completion Environmental Data Certifications and Assurances Resolution Designating the Applicant's Agent �i � � � � 0� � �� � � � 0� DATED MATERIAL!!! This application MUST be received by OCTOBER 31, 2001 to be considered eligible for possible funding. � HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 1 of 54 ��c�, STATg o�, � � s � �: � . �, ;., . �� Qy. �`L 18s9 '� WASHINGTON STATE MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION Camp Murray, Washington 98430-5122 HAZARD MITIGATION GRANT PROGRAM GRANT APPLICATION SECTION 1 Applicant Name: FEMA-1361 -DR-WA (Nisqually Earthquake 2001) APPLICANT DATA Citv of Renton Project Title: Highlands Elevated Reservoir and Rolling Hills Elevated Reservoir Seismic Upgrade Federal Tax ID #: 91-6001271 Basis of Applicant Eligibility: State Govemment _X_ Local Government Special Purpose District Indian Tribe Registered Private Nonprofit with Like Government Services and critical facilities. * If the applicant is an eligible private nonprofit corporation, please attach PROOF OF PRIVATE NONPROFIT INCORPORATION AND TAX-EXEMPT STATUS. SECTION 2 APPLICANT AGENT INFORMATION. A resolution, or other formal method of designation, specifically naming fhe applicanf agent for the hazard mitigafion grant program for this disaster musf be included in this application in order fo be considered eligible. The Applicant Agent is the designated contact whom the jurisdiction has authorized to apply for and receive grant funding. For clear and direct communication, agencies may want to make this the same person who will have project management responsibility if grant funding is awarded. To provide continuity and ease of grant administration, the Washington State Military Department, Emergency Management Division, would like to work with a single point of contact throughout the application, award, and reimbursement processes. A formal designation of an Applicant Agent may be made using the enclosed form, or by any method normally used by your jurisdiction. � Please Type Applicant Agent Information: Name: Glen Gordon Title: Telephone: Address: E-mail Address: County: , Deputv Fire Chief 425-430-7313 Fax: 425-430-7044 1055 S. G rady W av Renton, WA 98055 qqordon @ ci. renton.wa. us � Kina Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 2 of 54 � SECTION 3 PROJECT DESCRIPTION AND SITE LOCATION MAPS A. Project Title: Highlands Elevated Resenroir and Rolling Hills Elevated Reservoir Seismic Upgrade B. Project Location: (Legal description [SectionlTownship/Range] — attach a site map) Highlands Elevated Reservoir (.75 MG Reservoir): The east half of the southwest quarter of the southwest quarter of the southeast quarter of Section 4, Township 23 North, Range 5 East, W.M. in King County, Washington; LESS county road. Rollinq Hills Etevated Reservoir (.3 MG Reservoir): That portion of the Southeast 1/4 of Section 20, Township 23 N., Range 5E., W.M. described as follows: Beginning at the northeast corner of said subdivision; thence S 01 °50'38"W., along the easterly limits of said subdivision; a distance of 646.61 feet to the true point of beginning; thence N88°09'22"W., a distance of 30.00 feet; thence S46°50'38"W., a distance of 766.92 feet along the northwesterly margin of the First Christian Church property as recorded under King County Auditor's File No. 5615593; thence N43°09'22"W., a distance of 561.35 feet to a point on the southeasterly margin of Puget Drive as recorded under King County Auditor's File No. 5801096; thence N40°00'05"E., along said southeasterly margin, a distance of 522.57 feet to a point of curve; thence continuing along said southeasterly margin on a curve to the right having a radius of 416.87 feet, an arc distance of 690.27 feet; thence continuing along said margin S45°07'35"E., a distance of 46.67 feet to a point on the easterly limits of said subdivision; thence S01°50'38"W., a distance of 280.88 feet along said easterly limits to the true point of beginning. C. Please provide the Federal Congressional District and the State Legislative District in which the project is physically located: Federal 8& 9 State 41 & 47 D. Project Goal and Description: To provide seismic upgrades to the Rolling Hills Elevated Reservoir and the Highlands Elevated Reservoir. The upgrades are designed to allow the reservoirs to continue operating after a 10 percent/50-year seismic event and prevent the reservoirs from collapsing due to a 2- percent/50-year seismic event. The reservoirs are critical elements of the City of Renton's water supply system. In the event of a disaster, including an earthquake, operation of the reservoirs will provide water storage for emergency use, including fire fighting and potable water supply. Preventing collapse of the reservoirs will prevent possible injury or loss of life due to the structures falling on nearby homes or rupturing and rapidly flooding nearby homes. In addition, preventing collapse of the reservoirs will prevent the loss of other water system components located nearby the reservoirs including ground level reservoirs and pump stations. The reservoirs are classified as Occupancy Category 1, Essential Facilities, by the Uniform Building Code. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA— Nisqually Earthquake 2001 Page 3 of 54 The upgrade consists of the installation of friction dampers in the diagonal braces of the reservoir framework. The friction dampers enhance the seismic performance of the reservoirs by providing passive energy dissipation. The friction dampers are manufactured by PAL Dynamics Limited of Montreal, Canada. The City of Renton will fund the �ngineering pre-design and design costs for this project. The City is applying to receive grant funding for the construction portion of the project only. E. Please provide the date of your most recent National Flood Insurance Program (NFIP) "Community Assistance VisiY' (CAV): Julv 9, 1998 Did your community have any CAV/NFIP issues/violations from this visit? Yes ❑ No X Please provide certificafion from fhe Washingfon State Departmenf of Ecology NFIP Sfate Coordinator fhat your community currently has NO oufsfanding NFIP or CAV issues/violations and thai you have a"complianY' flood ordinance approved and adopfed by the date of this application. See attached e-mait from the Department of Ecology SECTION 4 PROJECT WORKSHEETS Is this site covered under or connected to a Project Worksheet under the (Public Assistance) Repair and Restoration Program of PL 93-288, as amended? Yes X No ❑ Project Worksheet Number Proiect Worksheets for both the Highlands Elevated Reservoir and Rollinq Hills Elevated Reservoir have been submitted to FEMA. As of the date of this application, FEMA has not assigned a Proiect Worksheet Number to either ro'ect. If Yes, describe why this mitigation measure was not included as part of the Project. Mitiqation measures were included as part of the proiect, however mitigation cost is several times the cost of damaqe repair and mav not be eliqible for funding under the Repair and Restoration Proqram of PL 93-288. NOTE: The following narrative sections are the scored portions of the application. Please make your NARRATIVE answers as concise, but as complete, as possible. Yes/No answers will be considered as "Unanswered" questions. While not every question will apply to each application, applications that fail to answer most questions may not receive a score high enough to receive funding, Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 4 of 54 � Program Clarification Tne �ederal Emergency Management Agency w6ll not #und projects that are the primar_y responsibility of other Federal Agencies such as the U. S. Army Corps of Engineer (USACE), the Natural Resources Conservation Service (NRCS), or the Federal Highway Administration (FHwA), etc. This includes levees, dikes, berms, and other flood control structures or structures that act like flood control structures. ■ Projects that have been implemented or completed prior to funding approval by the Federal Emergency Management Agency will be ineligible. UNANSWERED QUESTIONS WILL NOT BE SCORED! SECTION 5 SELECTION OF BEST PROJECT ALTERNATIVE A. The Hazard Mitigation Grant Program (HMGP) requires a narrative discussion of at least THREE (3) alternatives (from No Action to the most elaborate practical solution) and their impacts (beneficial and detrimental). In the following space, please describe the process used in selecting this project over the other possible alternatives and why it represents the best solution to the problem. (Use additional sheets if necessary) The structural engineering firm ReidMiddleton, under contract with the City of Renton, developed a finite element model of both the Highlands Elevated Reservoir and the Rolling Hills Elevated Reservoir using SAP 2000r"' With this model, ReidMiddleton analyzed both reservoirs using five different design standards: Linear static procedure using AWWA D 100-96, Zone 3 Linear static procedure using 1997 UBC, Zone 3 Linear static procedure using 1997 UBC, Zone 4 Linear dynamic procedure (site-specific spectra) using 1997 UBC Linear dynamic procedure (site-specific spectra) using FEMA 356 Details of these analyses are provided in the ReidMiddleton Report, "Seismic Evaluation and Concept Retrofit Design, Highlands 750,000 Gallon Tank, Rolling Hills 300,000 Gallon Tank". A copy of the report is submitted with this application. Based on the analyses, the estimated construction cost to retrofit the Highlands Elevated Reservoir to meet UBC Zone 3 criteria is $397,000 and to meet UBC Zone 4 criteria is $749,000. The estimated construction costs to install friction dampers on the Highlands Elevated Reservoir to meet FEMA 356 performance-based criteria is $274,000. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 5 of 54 Based on the analysis, the estimated construction cost to retrofit the Rolling Hills Elevated Reservoir to meet UBC Zone 3 criteria is $177,000 and to meet UBC Zone 4 criteria is $331,000. The estimated construction costs to install friction dampers on the Rolling Hills Elevated Reservoir to meet FEMA 356 performance-based criteria is $178,000. Comparison of Selected Alternative to UBC based Alternative: With the exception of 1997, UBC Zone 3 criteria at the Rolling Hills Reservoir, all UBC based designs were significantly more expensive than FEMA 356 performance-based design using friction dampers. The UBC Zone 3 criteria design and the FEMA 356 performance-based design for the Rolling Hills Reservoir are roughly equal in cost, however modeling shows that FEMA 356 performance-based design provides a much higher level of performance during seismic events than 1997 UBC Zone 3 based design. In a 10 percent/50-year event the 1997 UBC Zone 3 design is expected provide a Life- Safety level of performance. In comparison, the FEMA 356 performance based design is expected to provide an Immediate Occupancy level of performance. The Immediate Occupancy level of performance will better ensure that the reservoir is operational and available to supply water for emergency use after a seismic event. In addition, the friction dampers are designed to return to their original configuration after a seismic event and can withstand several seismic events before needing replacement. Designs based on UBC criteria rely on strengthening structural elements to withstand seismic forces. If these elements are damaged in a seismic event, they will need immediate replacement. Comparison of Selected Alternative to the No Action Alternative: Most of the diagonal cross bracing on both the Highlands Elevated Reservoir and Rolling Hills Elevated Reservoir was damaged during the Nisqually Earthquake. Under the No Action Alternative, the damaged bracing will be replaced to return the reservoirs back to their pre-Nisqually Earthquake strength. If another seismic event of similar or even lesser magnitude than the Nisqually Earthquake strikes the Renton area, this bracing will be damaged and will again need replacement. Even at their pre-Nisqually Earthquake strength, modeling indicates that the reservoirs are not predicted to perform well in a seismic event. Modeling indicates that several critical structural members on each reservoir are inadequate and that the reservoirs would collapse in a 10 percent/50 year seismic event. For example, the upper portion of the columns and the upper and lower struts on the Highlands Elevated Reservoir do not meet Collapse Prevention requirements for a 10 percenU50-year seismic event. On Rolling Hills Reservoir the diagonal braces and lower struts do not meet the Collapse Prevention requirements for a 10 percent/50-year seismic event. Installation of friction dampers will greatly improve the performance of both reservoirs. The friction dampers will allow both reservoirs to continue to operate after a 10 percenU50-year seismic event Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 6 of 54 and prevent both reservoirs from collapsing during a 2-percenU50-year seismic event. Conclusion: Based on the modeling performed by ReidMiddleton, the most economical design that achieves the best seismic performance for each reservoir is the installation of friction dampers to meet the FEMA 356 based performance standards of Immediate Occupancy for a 10 percenU50 year event and Life-Safety for a 2 percent/50year event. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 7 of 54 ��6 cThTg oA E 4 :c �' � W� � � � :F�, � HAZARD MITIGATION GRANT PROGRAM ALTERNATIVE REVIEW FORM Part A PROPOSED ACTION ALTERNATIVE 1. Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipment, dimensions of project, and amount of time required to complete): This alternative involves installing Pall friction dampers on the Highlands Elevated Reservoir and Rolling Hills Elevated Resenroir to dissipate energy during a seismic event. This alternative is designed to provide FEMA 356 Immediate Occupancy performance for a 10 percent/50-year seismic event and Life-Safety performance for a 2 percenU50 year seismic event. Construction involves removing the existing diagonal cross bracing, most of which was damaged by the Nisqually Earthquake, installing new bracing, installing friction dampers at the intersection point of each set of diagonal braces; installing new gusset plates, connecting all members, and priming and painting the new material and connection points. A detailed cost break down is provided in Appendix D of the ReidMiddleton report submitted with this application. The City of Renton has funded the engineering pre-design cost for this project and will fund the design costs and permitting costs for this project. Project costs for this alternative includes only the estimated construction costs for this project. Once construction begins, the project is expected to take 60 days to complete. 2. Project Costs of this Alternative: $ 452,000.00 Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 8 of 54 3. Benefits of this Alternative: $ 30,240,101.00 4. Description of affected environment: Construction of the project is limited to the area directly around the reservoirs. The reservoirs are located in residential areas. Construction will be limited to Monday through Friday between the hours of 7:00 AM and 6:00 PM. Neither reservoir is located on or near a sensitive area. The project is expected to have no affect on environmentally sensitive areas. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 9 of 54 5. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) There are no positive environmental impacts directly attributable to this project. �� Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Quality ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health & Safety ❑ Potential for Cumulative Impacts ❑ Rare & Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild & scenic rivers, drinking water aquifers.) Would this project use unproven technology? ❑ Yes X No 7. Is there potential for degradation of already poor environmental conditions? 8. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? 9. ❑ Yes X No ❑ Yes X No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) No areas were noted in questions 6, 7 or 8. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 10 of 54 ��6 eTnTg D� � 4 � n ". � ya �f'� :F39 !�C HAZARD MITIGATION GRANT PROGRAM ALTERNATIVE REVIEW FORM Part B SECOND ALTERNATIVE 1. Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materials and equipment, dimensions of project, and amount of time required to complete): This alternative involves retrofitting the Highlands Elevated Reservoir and Rolling Hills Elevated Reservoir to comply with 1997 UBC Zone 3 criteria. Construction involves removing the existing braces and struts on the reservoirs and installing stronger braces and struts, new gusset plates, retrofitting column sections (Highlands Reservoir only) priming and painting all new members and connection points. A detailed cost break down is provided in Appendix D of the ReidMiddleton report submitted with this application. The City of Renton has funded the engineering pre-design cost for this project and will fund the design costs and permitting costs for this project. Project costs for this alternative includes only the estimated construction costs for this project. Once construction begins, the project is expected to take 60 days to complete. 2. 3 Project Costs of this Alternative: Benefits of this Alternative: $ 574,000.00 $ 30,240,101.00 HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 11 of 54 4. Description of affected environment: Construction of the project is limited to the area directly around the reservoirs. The reservoirs are located in residential areas. Construction will be limited to Monday through Friday between the hours of 7:00 AM and 6:00 PM. Neither reservoir is located on or near a sensitive area. The project is expected to have no affect on environmentally sensitive areas. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 12 of 54 5. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) There are no positive environmental impacts directly attributable to this project. 6. Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Quality ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health & Safety ❑ Potential for Cumulative Impacts ❑ Rare & Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild & scenic rivers, drinking water aquifers.) Would this project use unproven technology? ❑ Yes X No 7. Is there potential for degradation of already poor environmental conditions? 8. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? 9. ❑ Yes X No ❑ Yes X No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) No areas were noted in questions 6, 7 or 8. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA — Nisqually Earthquake 2001 Page 13 of 54 � 6aT�Tg HAZARD MITIGATION GRANT PROGRAM �11 OF � - 4. y ALTERNATIVE REVIEW FORM < - r WA � ya ��� ':F� �° Part C NO ACTION ALTERNATIVE 1. Description of Alternative: (Please include any appropriate diagrams, sketch maps, discussion on all components and actions, amount of materiais and equipment, dimensions of project, and amount of time required to complete): Under this alternative the Highlands Elevated Resenroir and the Rolling Hills Elevated Reservoir will be repaired to pre-Nisqually Earthquake strength. Work includes repairing moderately damaged braces and replacing significantly damaged braces, priming and painting new braces and connection plates. A detailed cost break down is provided in Appendix C of the ReidMiddleton report submitted with this application. Funding for this work has not been finalized but it is expected that the City of Renton insurance carrier or FEMA, through a Public Assistance grant, (or a combination of both) will fund this project. No hazard mitigation grant funds would be used for this project. Construction of this project is expected to take 60 days to complete. We have decided to look at damage from a 30-35 year seismic event and damage from 500 year seismic event (10 percent/50-year event) to establish estimates to use in determining project benefits for our alternatives (see Section 8, Project Cost- Effectiveness, for a detailed description). Using this method, this alternative provides no benefits. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 14 of 54 2. Project Costs of this Alternative: $ 116,268.00 3. Benefits of this Alternative: $ 0.00 4. Description of affected environment: Construction of the project is limited to the area directly around the reservoirs. The reservoirs are located in residential areas. Construction will be limited to Monday through Friday between the hours of 7:00 AM and 6:00 PM. Neither reservoir is located on or near a sensitive area. The project is expected to have no affect on environmentally sensitive areas. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA— Nisqually Earthquake 2001 Page 15 of 54 5. Briefly describe any positive environmental impacts of the project. (Use a separate sheet if needed) There are no positive environmental impacts directly attributable to this project. 6. Check any potential adverse impacts that apply. ❑ Wetlands ❑ Water Quality ❑ Toxic or Hazardous Substances ❑ Floodplain ❑ Health & Safety ❑ Potential for Cumulative Impacts ❑ Rare E� Endangered Species ❑ Fisheries ❑ Critical Areas (coastal zones, ❑ Historic Resources ❑ Public Controversy wildlife refuge, wilderness, wild & scenic rivers, drinking water aqu'rfers.) Would this project use unproven technology? ❑ Yes X No 7. Is there potential for degradation of already poor environmental conditions? 8. 9. Is there potential to violate any Federal, State, local, or tribal law or code to protect the environment? ❑ Yes X No ❑ Yes X No Briefly describe any of the areas noted in questions 6, 7, or 8. (Please provide documentation as needed.) No areas were noted in questions 6, 7 or 8. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 16 of 54 D. ELIGIBILITY REVIEW FOR THE PROPOSED ACTION ALTERNATIVE: 1. Acquisition and Relocation Projects only: For projects that involve the acquisition and/or relocation of homes and structures from the floodplain, the following information is required as part of the environmental analysis and project eligibility review. Additionally, all homes and structures must be removed/relocated/demolished ' within 90 days of closing by the applicant (if the grant is approved). For each home located outside the identified 100-year flood plain, provide documentation of repetitive damages to the structure, or show the migration of the river, for FEMA to determine the vulnerability of the structure. a. Number of homes to be acquired/demolished _ Please include a photo of each home being considered for acquisition. For any strucfure 50+ years, include photos of all 4 sides of the building. b. Number of homes to be relocated (Homes must be relocated outside the 100-year floodplain/known hazard area) c. Number of homes that have renters d. Amount of Relocation Assistance Required $ (see relocation assistance worksheet in Applicartt Handbook: Appendix 8) e. Determination of Duplication of Benefits (DOB). Have any of the ❑ Yes ❑ No property owners/renters received disaster benefits from the National Flood Insurance Program or other FEMA disaster programs? Note: Federal funds cannot be used as a match for this program. If individuals have received any other benefits, the amount received will be deducted from the final appraised value of the home if no repairs have been made. If repairs have been made, homeowner must provide copies of receipts. f. Determining Fair Market Values of Property (1) Provide a list of the names and addresses of potential acquisition/relocation participants. Addresses should reflect the property fo be acquired - not mailing addresses. (2) Include a property specific list of preliminary Fair Market Values (FMV) and/or Relocation costs. (3) Describe how the initial property values were determined. g. Please include a plat map indicating locations of homes to be acquired/relocated. HAZARD MITIGATION GRANT APPLICATION FEMA-1361-DR-WA— Nisqually Earthquake 2001 Page 17 of 54 Please use the following chart to identify all of the potential acquisitions/elevations that might be in your project. This data is necessary to complete the initial eligibility review. You must also illustrate how the properties were prioritized (elevation/high water mark/amount of damage, etc.). It is strongly advised to deve/op an a/ternate list of potentia/ acquisitions. Owners often change their mind, or, less frequently, projects costs are lower than anticipated and more homes can be inc/uded in the project. List all of the potential acquisitions, including a/ternates. Located In Estimated Fair Date of floodplain Current Previous Address Owner's Name Market Value Construction NFIP Polic # /n Dama e Dama e Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 18 of 54 2. Review for All Types of Projects a. Historic & archaeological resources (Public Law 96-515, Sect 106) (1) Are there any archaeologically-significant resources on or near the site? ❑ Yes x rvo (2) Are there any potential historically-significant structures in the project area (structures 50 years or older)? For each of these a determination by FEMA must be made regarding the potenfial to be historically significant. ❑ Yes x No " Good quality photos (digiial preferred) of all four sides of each structure should be submitted with the application to reduce the review time required by the State Historical & Presenration Officer. (3) For any structure 50 years or older, provide the date/age of the building and whether it has been remodeled. Also provide any other historical knowledge of the site. b. Is there concentrations of minority or low income populations in or near the project area? (Executive Order 12898) Would they be disproportionately impacted by this project? '` Examples of impacts: 1) Displacement, regardless of how many people displaced, either from employment or from residence, whether temporary or not. 2) Removal of a structure, such as a bridge or road, that provides an alternate route for the community's ingress and egress. If there will be and impact(s), discuss how the project will provide su�cient benefit to outweigh the described impact. c. Floodplain management & wetland protection (Please provide a copy of the FIRM showing project site/s) Provided (1) Is the project located in or does it impact a floodplain? (2) Is the project located in or does it impact a wetland? (3) Using the 8-Step Checklist found at the end of this application, please defail compliance with Executive Orders 11988 (Floodplain Management) and 11990 (Wetland Protection). The 8-Step Checklist is not optional should any part of the proposed project be located in the 100-year floodplain or contain wetlands. Delaying this process, such as the requisite public notice, can later delay the start of the project, if approved. (4) Describe any outstanding issues of compliance with Executive Orders 11988 and 11990. None related to this project. ❑ Yes X No ❑ Yes X No ❑ Yes X No ❑ Yes X No d. Are there any toxic or hazardous substances in the project area? � Yes x rvo (Including underground storage tanks, above ground storage tanks, septic systems or other potential contaminants). A waiver of►iabi►ity form will be required for contamination from such tanks prior to closing. e. Include a plat map indicating location(s) of project area. A map is included. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 19 of 54 Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 20 of 54 f. (NEMIS) Project Close out Data Requirements. The following data wiil be required on "each" property/structure acquired, relocated, elevated, or retrofitted as part of this project. In order to expedite the project close out phase of this project, it is strongly suggested that yvu acquire this data now as part of your application process. Property Action: Acqui sition/Demoliti on Acquisition/Relocation Elevation Flood-proofed Seismic Retrofit Wind Retrofit Other 3. National Flood Insurance Program Information Repetitive Loss Structure: Yes_, No_, Unknown_ (2 or more insured NFIP losses) If property site is a Repetitive Loss Structure then specify which category: 2-3 insured losses cumulatively r— building fair market value 2-3 insured losses cumulatively > building fair market value 4 or more insured losses since 1978 Extensions (if entered) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 21 of 54 E. NOTIFICATION AND PUBLIC INVOLVEMENT 1. The National Environmental Policy Act (NEPA) requires public notification and involvement in the development of alternatives and selection of the proposed action altemative. Describe and provide documentation (examples: notices, meeting minutes, flyers) of the recent public involvement (involvement since the disaster was declared) in the alternative development and selection process, especially those individuals that this project may impact. Projects that do not have this documentation before submittal of the application will not be considered for funding. A Public Notice was placed in the South County Journal and ran on October 15 and 22, 2001. A copy of the notice is included with this application. 2. Please provide documentation of any communications your agency has had with other federal, state, local, or tribal agencies regarding the planning and impact of alternatives: Please provide the name of the agency and contact person, phone number, and any other documentation you may have. (Attach a separate sheet if needed). Jurisdictions that fail to communicate with other potentially impacted jurisdictions (i.e. tribes, counties or cities) will not be considered for funding. The City of Renton water supply system is hydraulically independent of other water supply systems. This project is expected to have no impact on other jurisdictions, therefore no other jurisdiction was notified about this project. EXAMPLES: 1) If your project will require an HPA, you must provide documentation from the Washington Department of Fish and Wildlife that they have at the least been initially consulted and that, as submitted, the Proposed Action Alternative qualifies and is within the requisite criteria to obtain an H PA. 2) If your project will impact DNR lands, tribal trust lands, or other non-applicant lands, you must provide documentation from the impacted property owner that an easement, or other conveyance, will be provided. G. EFFECT OF NON-SELECTION If a Hazard Mitigation grant is not provided, or delayed, what impact will this have on the timing of your project? How will this affect your ability to use alternate funds committed to this project? Because the Highlands Elevated Reservoir and Rolling Hills Elevated Resenroir are critical for supplying water for emergency use, such as fire fighting or potable water supply after a disaster, the City of Renton is committed to completing this project in 2002. If a Hazard Mitigation Grant is not provided, the City will use its own funds to construct the project, however this would result in the delay or cancellation of other needed water utility projects. If the grant is delayed, the City will wait for the grant funds. Failure to receive grant funding or delay of grant funding will not jeopardize alternate funds committed to this project. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 22 of 54 SECTION 6 STATE AND FEDERAL ELIGIBILITY. FEDERAL CRITERIA - FEDERAL GOALS AND OBJECTIVES Federal regulations governing the Hazard Mitigation Grant Program (44 CFR Part 206 Subpart N Section 206.434 and 206.435) establish the minimum criteria that proposed projects must meet to be eligible for grant funding. STATE CRITERIA - STATE GOALS AND OBJECTIVES The State of Washington has established the following damage reduction goals: • Save lives and reduce public exposure to risk • Reduce or prevent damage to public and private property • Reduce adverse environmental or natural resource impacts • Reduce the financial impact on public agencies and society The questions in this section relate to specific objectives that the state and federal govemment wish to accomplish through the Hazard Mitigation Grant Program. To determine whether your proposal meets the minimum state and federal criteria, the state must have a clear and detailed written response to each item below. Answer the following questions completelv (on separate sheets if needed) to show that this project meets minimum federal (f) and state (s) eligibility criteria. The state cannot consider projects that do not meet the applicable criteria. A. APPLICANT'S NARRATIVE RESPONSE 1. Does your jurisdiction have a local hazard reduction plan/strategy? If so, is this proposed project identified in it? (s) Currently, the City of Renton does not have a local hazard reduction plan/strategy. 2. Describe how this project will protect lives and reduce public risk.(f)(s) The project will retrofit the Highlands Elevated Reservoir and the Rolling Hills Elevated Reservoir to remain operational in a 10 percenU50-year event (10% probability of exceedance in a 50 year period) and remain standing in a 2 percent / 50-year event (2% probability of exceedance in a 50 year period). Benefits of Continuance of Operation (10 percent/50-vear seismic event): The reservoirs provide water for emergency use such as fire fighting and potable water supply. The reservoirs supply water to homes, businesses, public buildings and schools. In a disaster, such as an earthquake, any number of these structures may be threatened by fire. In an emergency water stored in the reservoirs will be available for fire fighting and rescue efforts. The Uniform Building Code classifies these reservoirs as Occupancy Category 1(Essential Facilities) because they provide water for fire fighting to schools. In addition, during an emergency such as after an earthquake, potable water is a critical to maintaining public health. Supplies which remain active will be called upon to supply those areas were the supply is interrupted. The reservoirs provide storage of potable water which will be available for public consumption after a disaster. o Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 23 of 54 Benefits of Prevention of Collapse (2 percenU50-vear seismic event): Collapse of a reservoir may result in loss of life and will result in property damage due either to the falling structure or to the rapid release of a large volume of water when the reservoir ruptures. In addition, many critical components of the water system are located near the reservoirs and will be damaged if a reservoir collapses. These include ground level reservoirs and pump stations. Damage to these facilities will result in the additional loss of water supply for fire fighting efforts and potable water needs. 3. Describe how this project will reduce the level of hazard damage vulnerability in existing structures and developed areas. (f)(s) The mitigation is intended to keep the reservoirs operating after a 10-percenU50-year event. This will ensure that water will be available for fire fighting after such an event and reduce the vulnerability of all structures located within reservoirs' service area. The Highlands Elevated Reservoir is located within 100 feet of several houses. If the reservoir were to collapse it may fall directly on to a house or on to other water system structures located near the reservoir, including two ground level reservoirs and a pump station. If the Rolling Hills Elevated Reservoir were to collapse it may damage a ground level reservoir and pump station located next to it. Both reservoirs are located in residential neighborhoods. If either reservoir were to rupture, in addition to damaging nearby water system structures, a large volume of water would move rapidly through a residential neighborhoods and will damage houses. 4. Describe how this project will reduce the number of vulnerable structures through acquisition or relocation. Describe your jurisdiction's plans for the acquired property (open space, etc.) (s) No structures will be acquired or relocated under this project. 5. Describe how this project will avoid inappropriate future development in areas that are vulnerable to hazard damage. (example: floodways, liquefaction zones) (s) This project will have no effect on zoning or future development proposals. 6. Describe how the project will solve a problem independently, or function as a beneficial part of an overall solution. (If part of a larger project, assurance must be provided with the application that the overall project will be completed.) (f) This project is designed to address the seismic vulnerability of the Highlands Elevated Reservoir and Rolling Hills Elevated Reservoir. This project is an independent project and not part of a larger mitigation project. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 24 of 54 7. Describe how this project will provide a cooperative, inter-jurisdictional or inter-agency solution to the problem. (s) The City of Renton water supply system is hydraulically independent of other water supply systems. This project is not designed to provide a cooperative, inter-jurisdictional or inter-agency solution to a problem. The project does not impact jurisdictions or involve agencies outside of the City of Renton. 8. Demonstrate that this project will provide a long-term mitigation solution (not a short-term fix) in locations that experience repetitive hazard damage. (f)(s) The Pall Dynamics Limited, friction damper consists of a series of steel plates with slotted holes which are specially treated to develop reliable friction surfaces. These plates are clamped together with high strength bolts and are allowed to slip at a predetermined load. The friction- dampers possess rectangular loops with negligible fade over several cycles of reversals that can be encountered in successive earthquakes. The friction damper system does not need to be replaced after each earthquake and should last for the remaining life of the reservoirs, which is estimated to be 100 years. 9. Show how this project will address emerging hazard damage issues (such as the damage caused by storm water runoff at build-out densities, trees in right-of-ways, etc, identification of new EQ fault lines.). (f)(s) The project will not directly address emerging hazard issues such as identification of new earthquake fault lines. However, the friction dampers should mitigate for an earthquake on a newly identified fault line just as well as an earthquake of similar magnitude and duration on a previously identified fault line. 10. Describe how this project will restore or protect natural resource, recreational, open space, or other environmental values. (s) This project has no effect on natural resources, recreational, open space or other environmental values. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 25 of 54 11. Describe your jurisdiction's implementation of all ordinances, standards, and/or regulations that identify and address disaster-related hazards, and which serve to reduce future hazards. This can include local land-use ordinances, a local hazard mitigafion plan, or the complefion of your communify's Critical Areas Ordinance, as required by fhe Growth Management Act (s) The City of Renton has completed and adopted a Critical Areas Ordinance, as required by the Growth Management Act. 12. Describe how your jurisdiction is increasing public awareness of hazards, preventive measures, and emergency responses to disasters. (s) The City of Renton has an active public education program designed to increase public awareness of hazards and educate the public on hazard prevention and emergency response to disasters. Presentations are provided to schools, community groups, businesses and neighborhood associations. Any group within the City can request a presentation. Currently four Fire Department staff dedicate a portion of their time to administering this program. Combined their efforts represent approximately 0.5 FTE (Full Time Equivalent employee). 13. Describe how the project, upon completion, will have affordable operation and maintenance costs that the applicant jurisdiction is committed to support. (f) Once installed, the Pall friction dampers have no operation or maintenance requirements and therefor no associated operation and maintenance costs. 14. Describe how the proposed project improves your jurisdiction's ability to protect its critical areas, as required by the Growth Management Act? (s) The project has no relationship to critical areas. The project does not improve the City of Renton's ability to protect its critical areas, as required by the Growth Management Act. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 26 of 54 The following information applies to the PROPOSED ACTION alternative only. SECTION 7 PROJECT BUDGET AND FUNDING SOURCES. A. Estimated Total Project Costs: Preliminary Engineering Report Design Engineering (P.S.E.) Land / R-O-W Acquisition (Itemize each home involved in acquisition, relocation or elevations) appraisal costs demolition costs closing costs relocation assistance legal costs Relocation Costs Sales or Use Tax Inspection/Construction Construction Other: (specify) TOTAL PROJECT COSTS: ,, � � � $ 0.00_ $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 452,000.00 $ $ 452,000.00_ (Should be the same as Proposed Action Alternative Costs) , NOTE: Costs associated with administering this grant will be funded separately from project costs and will be reimbursed as a percentage of the eligible costs as established in PL 93-288 as amended by PL 100-707, and according to Section 206.439.44 CFR. Reimbursements for direct costs are as follows: • For the first $100,000 of net eligible costs, 3 percent of approved costs. • For the next $900,000 of net eligible costs, 2 percent of approved cosfs. • For the next $4,000,000 of net eligible costs, 1 percent of approved costs. • For net eligible costs equaling $5,000,000 or more, 1/2 percent of such costs. Do not include administrative costs as part of your grant request. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 27 of 54 B. Applicant Funding Source(s) The Hazard Mitigation Grant Program is a grant reimbursement program. Jurisdictions must have sufficient resources to assure completion of the project, including any cost overruns. Please identify the source(s) of your local share of the project costs. This application is INCOMPLETE if local share is not specified, OR if insufficient local share is identified. General Funds Capital Reserves $ � Federal, State, or Private Loans $ Rates $ 56,500.00 Assessments (ULIDs, LIDs, RIDs) $ Special Levies Other (specify) � G� Total Applicant Funds $ Applicant Participation Funding Percentage " Required Local Share is a minimum of 12.5% of HMGP Project Costs on page 17. If your total project costs are over any funding caps that may have been established for this disaster event, you must identify sufficient local share to cover any additional costs in order to be eligible for consideration for funding. * The local Share rnust come from a non-federal Source (with the exception of Community Development Block Grant funds). C. Non-Applicant (Outside Sources) Project Funds 1. Sometimes HMGP projects are part of a larger project, or a community is seeking outside assistance to meet their HMGP match requirements. Please identify any other funding you have APPLIED for and the status of that application or award (verified in writing whenever possible). If you have not applied for other funding sources, please explain why. We have applied for Public Assistance to repair the reservoirs back to their pre-Nisqually earthquake strength and install friction dampers as mitigation. However, because the cost of the friction dampers (mitigation) is several times the cost of repair, we do not expect to receive Public Assistance funds for this work. Installation of the friction dampers includes all work that Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 28 of 54 would be covered under repair only, so we will not use Public Assistance funds for construction of this project. If we receive Public Assistance funds we will use it to cover our engineering pre-design and design costs, which we have already incurred. These costs are not included in this grant application, therefore the work covered by this grant application is not dependent on any other outside source of funding. 2. If the HMGP project is part of a larger project, or if you have outside funds committed as part of your local match, please identify these funds. We realize that applicants often fund projects in phases and that a Hazard Mitigation Grant may fund just one element or aspect of the project. Also, applicants often package funds from other grant or loan programs to provide complete funding of an entire project. (DO NOT include any of your requested HMGP funds as part of this section) Sources of Funds Amount Local Match Federal $ 0.00 $ 0.00 From: State $ 0.00 $ 0.00 From: Other $ 0.00 $ 0.00 From: TOTAL Non-Applicant Funds 0.00 $ 0.00 If applicable, describe any constraints or conditions on the sources listed above. SECTION 8 PROJECT COST-EFFECTIVENESS. Failure to provide information in the followina SECTION 8 will result in disqualification. To fund Hazard Mitigation Grant projects, the federal government requires that the project's benefits, over the life of the project, exceed the project's costs. Life of the project, or, life-cycle costs, includes the construction, operation, and maintenance costs that will occur over the life of the project. Examples of benefits include avoided damages; cumulative damage costs of the protected property over the life of the project; and past actual damages. Applicant can address "subsequent negative impacts", which can, in some cases, be considered a benefit. These may include estimated loss of value for the private and public property, if project is not completed; reduced maintenance costs; loss of future revenue; estimates of income lost, or wages lost, through road closures and other impacts. These estimated benefits must be justifiable through discussion of past documented damages, and a likelihood of future disaster-related damages. Please explain on a separate paqe, if needed, how you arrived at these benefits. We arrived at these benefits assuming a 10 percent probability/50-year seismic event. Our seismic modeling has shown that without mitigation, this event will collapse the reservoirs. Therefore, our benefit includes the insured value of the reservoirs which totals, $2,900,000.00. Three schools located in the pressure zones served by these two resenroirs are located adjacent to petroleum product pipelines and high pressure gas lines. Submitted with this application are aerial maps showing the locations of these lines and their relationship to the schools. In a 10 percent/50- year seismic event, these lines may rupture and result in catastrophic fires. A recent rupture of the Olympic Pipeline led to an explosion which destroyed a green belt area and resulted in the deaths of Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 29 of 54 two children and one adult in Bellingham, Washington. A similar rupture near a school may lead to a large fire at the school. If the reservoirs are collapsed, water will not be available to fight this fire. Therefore, our benefit also includes the insured value of the three schools which are located adjacent to the petroleum lines and high pressure gas lines. The insured value of the three schools totals, $26,991,297.00, which includes the value of the buildings and contents. Our benefit also includes the repair costs to fix the reservoirs after a 30-35 year seismic event such as the Nisqually Earthquake. Within the 100-year life of the reservoirs, we expect three more events similar to the Nisqually Earthquake. Damage from these three seismic events is estimated to total, $348,804.00. Our total projected benefit is estimated at, $30,240,101.00 Our benefit does not include the possibility of loss of life in such an event. Our benefit does not include the value of the other structures (which number in the thousands) which lie in the areas served by the reservoirs. Our benefit does not include subsequent negative impacts associated with such an event. A. Cost-to-Benefit Narrative Please discuss each of the following issues: What is the project life in years? 100 years. Theoretically a steel structure can last forever if protected from corrosion. Additionally, there are no foreseeable emerging technologies that will render water reservoirs obsolete. COSTS 2. Describe the life-cycle cost of the proposed project. (These are the O& M costs only for the entire life of the project.) Once installed, the Pall friction dampers have no operation or maintenance requirements and therefore no associated operation and maintenance costs. 3. What is the value of the properry that the proposed project will protect (please describe)? Listed below are the insured values of the two reservoirs and the three schools on which we base our benefit. The school values include structures and contents: Highlands Elevated Reservoir: Rolling Hills Elevated Reservoir: Sierra Heights Elementary School: Fred Nelson Middle School (Junior High): Spring Glen Elementary School: $2,000,000.00 $900,000.00 $10,938,756.00 $13,667,518.00 $2,385,023.00 Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 30 of 54 Total Insured Value: $29,891,297.00 4. What are the specific documented damage amounts during the recent declared event that you can attribute to the lack of this project? Highlands Elevated Reservoir $73,504.00 Rolling Hills Elevated Reservoir $42,764.00 Total: $116,268.00 5. What are the specific documented damage amounts during past events that you can attribute to the lack of this project? Identify how often each one of these events occurs. No specific damage was documented during past seismic events. BENEFITS 6. What is the dollar amount (estimated) of damage and associated costs that you would prevent as a direct result of the proposed project over its useful life? The frequency of this seismic event was 30-35 years according to the Department of Natural Resources and the United States Geological Survey. Within the 100 year project life, the reservoirs can be expected to experience three 3 similar seismic events. Not considering inflation, damage from these three seismic events will total $348,804.00. If repaired back to their pre-Nisqaully earthquake strength and not mitigated, based on seismic modeling by ReidMiddleton, a 10%/50-year seismic event is expected to collapse the reservoirs. The City has insured the Highlands Elevated Reservoir for $2,000,000.00 which is expected to cover all cost associated with replacing the reservoir including engineering, sales tax, inspection, permits and City staff time. The City has insured the Rolling Hills Elevated Reservoir for $900,000.00 which is expected to cover all costs associated with replacing the reservoir including engineering, sales tax, inspection, permits and City staff time. If the reservoirs collapse, the cost to replace the reservoirs is estimated at $2,900,000.00. Three schools, located in the pressure zones served by these two reservoirs, are located adjacent to petroleum pipelines and high pressure gas lines. In a 10 percend50-year seismic event, these lines may rupture and result in catastrophic fires. Ruptures near the schools may result in the schools catching on fire. If the reservoirs are collapsed, water will not be available to fight these fires. Therefore, our benefit also includes the insured value of these three schools which totals, $26,991,297.00. This includes the value of the buildings and contents. The dollar amount (estimated) of damage and associated costs that we would prevent as a direct result of this project totals, $30,240,101.00. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 31 of 54 7. What is the estimated damages associated with subsequent negative impacts, using a unit of assigned value. This could include several impacts, such as estimated future loss of revenue (unit could be per day or per week, for example); loss of property values (unit could be a percentage per event) e.g., Road closed, with no access, for 5 days. Estimated costs to neighborhood for lost wages, etc., is $3570 a day x 5 days = $17,850.00. For the purpose of this application no subsequent negative impacts were identified. 8. Identify displacement costs, including costs for lodging and meals; evacuation costs; charges by Red Cross or other emergency services, etc. For the purpose of this application no displacement costs were identified. 9. For potential acquisition projects that involve landslides - provide the "enclosed, heated square footage" and the estimated fair market value for each home to be acquired. Acquisitions are not a part of this project. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 32 of 54 B. Cost-To-Benefit Data: We will be using two different C/B models for this particular disaster. The first set of data requests below is designed for FLOOD related projects. The second set of data requests is designed specifically for EARTHQUAKE related projects The following basic information is needed to run a Cost/Benefit Analysis. This worksheet relates primarily to FLOOD related HMGP projects. All items may not be applicable, such as Displacement Costs. Without this information, we will be unable to certify the cost effectiveness of your application and this will make your application incomplete and ineligible. COST/BENEFIT INPUT WORKSHEET ; i Annual Maintenance Costs: ; Total Project Cost: �$452,000.00 ; (After project is completed) : 0.00 ; ----- ; Total Costs of � Pro'ect Life in Years: � 100 ; all Past Disasters: j 116 268.00 . �...- -- --..._....._..------- ---- ; 100% in a 10 4 Total Displacement Costs: ; Effectiveness of Project: ; percenU50-vear j (Rent, Evacuation, ; i.e. 100% in a 100 ear flood :; seismic event � Red Cross, etc.) ; N/A Repair Costs to j � Established Frequency ; Pre-disaster Condition: ( � of Recent Event: ( (Most recent event only) �$116,268.00 f (Event causing damages) ; 30-35 vears C. Frequency and Cost of Disaster-Related Damages in the Area to be Protected by the Project. Give the estimated damages that can be expected in a particular event frequency. Then continue to fill in using other appropriate event frequencies (This is not how often the damage occurs, but the assigned event frequency 25-year, 50-year, etc.). Change the event frequencies to match your jurisdiction's events. These estimates musf be based on acfual past documented damages of the area this project will protect. Event Frequency (years) Estimated Damages expected before Mitigation (per event) use numbers that fit our situation 30-35 year $116,268.00 in damages (These are the actual damages obtained in the Nisqually Earthquake.) 500 yeaz $2,900,000.00 in damages (This is the insured value of reservoirs. Seismic modeling predicts that both reservoirs will collapse in a 10 percent/50-year seismic event. See ReidMiddleton Re ort included with this a lication) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 33 of 54 The following terms and definitions are designed specifically for earthquake related mitiaation proiects Annual Operating Budget is the cost of providing the public/nonprofit services from a building and includes: rental costs, wages, benefits, supplies, utilities, maintenance costs, equipment cost etc. For benefit-cost analysis, annual operating budget is used as a measure of the base value of services provided from a building. Building Replacement Value is the typical cost to build a new building of the same size, functionality and level of amenities as the existing building. Building replacement values can be obtained from local building officials, engineering departments, construction firms or from reference guides such as Means or Marshall & Swift Building Size is the total square footage of the building. However, if a retrofit only affects a portion of a building (for example, one wing) then the building size entered should be the size of the affected portion of the building, rather than the total square footage. Building Structural Type is the primary structural material (wood, steel, concrete, masonry) for the building as well as the type of building system (walls, frames, etc.) that provides vertical and lateral strength for the building. Seismic vulnerability varies with building structural type. Displacement costs are costs incurred for temporary quarters when an earthquake causes damage that is severe enough to displace occupants to temporary quarters. Displacement costs include: monthly rent of temporary quarters, other monthly costs such as furniture rentals, extra transportation or operating expenses, one time costs such as roundtrip moving costs, utility hookup fees and such. Relocation costs are costs incurred for temporary quarters when occupants must move out of the building in order to complete the mitigation project. If occupants are displaced because of earthquake damage, then they are not assumed to be relocated for the mitigation project. Relocation costs per month may be the same as displacement costs (see above) or sometimes less because relocation can be planned for, while displacement is unexpected. Relocation time is the duration of relocation of occupants during construction of the mitigation project. Relocation may be complete - all occupants are moved out for a given duration. Relocation may also be fractional with different portions of the building vacated at different times during construction. If relocation is fractional, relocation time is the average relocation time for the building as a whole. For example, if 50% of occupants are relocated for 6 months and then the other 50% are relocated for 6 months (for a 12-month construction project), the relocation time for the building as a whole averages to 6 months. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 34 of 54 BUILDING STRUCTURAL TYPES Hei ht No. Label Descri tion Ran e T ical Name Stories Stories Feet 1 W 1 ood, Li ht Frame < 5,000 s. ft. 1- 2 1 14 2 W2 ood, Commercial and Industrial >5,000 s. ft. All 2 24 3 S1 L Steel Moment Frame Low-Rise 1- 3 2 24 4 S1 M Mid-Rise 4- 7 5 60 5 S1 L Hi h-Rise 8+ 13 156 6 S2L Steel Braced Frame Low-Rise 1- 3 2 24 7 S2M Mid-Rise 4- 7 5 60 8 S2H Hi h-Rise 8+ 13 156 9 S3 Steel Li ht Frame All 1 15 10 S4L Steel Frame with Cast-in-Place Low-Rise 1- 3 2 24 11 S4M Concrete Shear Walls Mid-Rise 4- 7 5 60 12 S4H Hi h-Rise 8+ 13 156 13 S5L Steel Frame with Unreinforced Low-Rise 1- 3 2 24 14 S5M Masonry Infill Walls Mid-Rise 4- 7 5 60 15 S5H Hi h-Rise 8+ 13 156 16 C1 L Concrete Moment Frame Low-Rise 1- 3 2 20 17 C1 M Mid-Rise 4- 7 5 50 18 C1 H Hi h-Rise 8+ 12 120 19 C2L Concrete Shear Walls Low-Rise 1- 3 2 20 20 C2M Mid-Rise 4- 7 5 50 21 C2H Hi h-Rise 8+ 12 120 22 C3L Concrete Frame with Unreinforced Low-Rise 1- 3 2 20 23 C3M Masonry Infill Walls Mid-Rise 4- 7 5 50 24 C3H Hi h-Rise 8+ 12 120 25 PC1 Precast Concrete Tilt-U Walls All 1 15 26 PC2L Precast Concrete Frame with Low-Rise 1- 3 2 20 27 PC2M Concrete Shear Walls Mid-Rise 4- 7 5 50 28 PC2H Hi h-Rise 8+ 12 120 29 RM1 L Reinforced Masonry Bearing Walls Low-Rise 1- 3 2 20 30 RM1 M ith Wood or Metal Deck Dia hra ms Mid-Rise 4- 7 5 50 31 RM2L Reinforced Masonry Bearing Walls Low-Rise 1- 3 2 20 32 RM2M ith Precast Concrete Diaphragms Mid-Rise 4- 7 5 50 33 RM2H Hi h-Rise 8+ 12 120 34 URML Unreinforced Masonry Bearing Walls Low-Rise 1- 3 1 15 35 URM Mid-Rise 4- 7 3 35 36 MH Mobile Homes All 1 10 NOTE: these structural types are as defined in HAZUS. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 35 of 54 PUBLIC BUILDINGS: STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION 1 Buildin Name 2 ddress 3 i , State, Zi 4 wner BUILDING INFORMATION 5 Buildin Size total s uare feet '* 6 rea Occu ied b Owner If not 100% of building, identify functions for which 7 remainin s ace is used. 8 Buildin Re lacement Value" re Historic Building issues significant for this building? 9 es or No? If es, lease ex lain in an attachment. re there any significant environmental issues ssociated with retrofit of this building? Yes or no? If 10 es, lease ex lain in an attachment If es, lease ex lain in an attachment. 11 Brief descri tion of buildin contents: 12 Estimated contents re lacement value BUILDING STRUCTURAL INFORMATION 13 Buildin Structural T e see list on followin sheet "` 14 Number of Stories Above Grade 15 onstruction Date Have any seismic retrofits been completed for this 16 buildin ? If so, rovide details in an attachment. Provide attachment. Have any seismic vulnerability studies or seismic retrofit tudies been conducted for this building? If so, provide 17 etails or co ies in an attachment. Provide attachment. hy is the retrofit being proposed? What seismic 18 ulnerabilities are ostulated for this buildin ? Provide attachment. Provide photo(s) of building exterior. If building is irregular in shape, provide photos of each side of the 19 buildin and a lan view ttach hotos Have geotechnical studies of soils at the building site been conducted? If so, provide details or a copy of the 20 re ort as an attachment Provide attachment. ESTIMATED DISPLACEMENT COSTS** future earthquake damage is sufficient to require cupants to be displaced to temporary quarters while �airs are made) ntal cost per month for tem �er costs per month for terr time costs (moving etc.) for roundtrip move to �orary quarters. ESTIMATED AVERAGE OCCUPANCY OF BUILDING I Weekdays I Weekends (include staff and visitors) � Day � Evening � Night � Day � Even Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 36 of 54 24 Occupants 25 Days per week 26 Hours per day 27 Months per year Average Occupancy (24 hour basis) VALUE OF PUBLIC/NONPROFIT SERVICES 30 31 0 OO���Y (calculated average occupancy) For Emergency Shelters, the dai�y value of service provided is estimated by multiplying the average number of eo le iven shelter b the $85 er da CONUS value for tem ora meals and lod in . For EOCs. averaae days of use �er vear: shelters, averaae occupancv durino use. MITIGATION PROJECT DESCRIPTION AND COST Provide a brief description of the mitigation project, 32 include its sco e and ur ose. Describe here or attach documentation. re there schematic or detailed engineering designs for 33 his ro�ect? If es, lease rovide co ies of such re orts. 34 hat is the seismic desi n basis for the retrofit? Describe here or attach documentation. 35 Miti ation Pro'ect Cost Estimate Provide detailed cost estimate, if available. 36 hat ear was the cost-estimate re ared? ill occupants need to be relocated from the building to 37 om lete the retrofit? Yes or No?" If relocation is necessa : 38 Relocation time for ro'ect months *` 34 Rental Cost durin Relocation $ er month 35 Other Relocation Costs er month 36 One Time Relocation costs dollars DAMAGE in 2001 EARTH�UAKE? as this building damaged in the 2001 earthquake?. If 37 0, describe the extent of dama e and the re air costs. Describe here or attach documentation. ** indicates term is defined on definitions sheet RESIDENTIAL BUILDINGS: STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION � 1 Buildin Name 2 ddress Proiect Number A Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 37 of 54 For Emergency Operations Centers, the daily cost of senrice is estimated from the annual operating budget divided by the typical or average number of days of use per year. BUILDING INFORMATION 6 Buildin Size total s uare feet " 7 Buildin Re lacement Value" re Historic Building issues significant for this uilding? Yes or No? If yes, please explain in an 8 ttachment. BUILDING STRUCTURAL INFORMATION Building Structural Type (see list on following 9 heet *" 10 Number of Stories Above Grade 11 onstruction Date Have any seismic retrofits been completed for his building? If so, provide details in an 12 ttachment. Provide attachment. Have any seismic vulnerabiliry studies or seismic retrofit studies been conducted for this building? 13 If so, rovide detaifs or co ies in an attachment.Provide attachment. hy is the retrofit being proposed? What eismic vulnerabilities are postulated for this 14 buildin ? Provide attachment. Provide photo(s) of building exterior. If building i irregular in shape, provide photos of each side of 15 he buildin and a lan view ttach hotos Have geotechnical studies of soils at the building ite been conducted? If so, provide details or a 16 0 of the re ort as an attachment Provide attachment. ESTIMATED DISPLACEMENT COSTS•' (if future earthquake damage is sufficient to require occupants to be displaced to temporary uarters while re airs are made 17 Rental cost er month for tem ora uarters 18 ther costs er month for tem ora uarters One time costs (moving etc.) for roundtrip move 19 o tem ora uarters. ESTIMATED AVERAGE OCCUPANCY OF BUILDING (include residents and visitors) 20 Occupants 21 Days per week 22 Hours per day 23 Months per year �%�u�lr�!��� - ir�i�� ___--_ ___-_- _---__ Average Occupancy (24 hour basis) 0 00����; (calculated average occupancY) Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 38 of 54 MITIGATION PROJECT DESCRIPTION AND COST Provide a brief description of the mitigation 24 ro'ect, include its sco e and ur ose. Describe here or attach documentation. re there schematic or detailed engineering 25 esi ns for this ro'ect? tf es, lease rovide co ies of such re orts. 26 hat is the seismic desi n basis for the retrofit? Describe here or attach documentation. 27 Miti ation Pro'ect Cost Estimate Provide detailed cost estimate, if available. 28 hat ear was the cost-estimate re ared? ill occupants need to be relocated from the 29 buildin to com lete the retrofit? Yes or No?" If relocation is necessa : 30 Relocation time for ro'ect months '* 31 Rental Cost durin Relocation $ er month 32 Other Relocation Costs er month 33 One Time Relocation costs dollars ' DAMAGE in 2001 EARTHQUAKE? as this building damaged in the 2001 earthquake?. If so, describe the extent of 34 amaqe and the repair costs. Describe here or attach documentation. *' indicates term is defined on definitions sheet Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 39 of 54 PUBLIC BUILDINGS: NON-STRUCTURAL RETROFIT PROJECTS GENERAL INFORMATION The seismic performance of non-structural building components depends significantly on the overall building performance. Therefore, consideration of the building's structural performance is an important aspect of evaluation of all non-structural mitigation projects. Non-structural mitigation may not make sense at all if the building itself is substantially deficient in seismic performance. For non-structural mitigation projects, complete the data form for the building as a whole and then complete the additional data requests below. NON-STRUCTURAL INFORMATION hat types on non-structural components are being i ddressed b the miti ation ro'ect? Describe here or attach documentation. Is the non-structural mitigation for the whole building r only for parts of the building? If only for part of the uilding, give the area covered and describe the 2 unctions of the buildin in those sections. Describe here or attach documentation. PROJECT INFORMATION hy is the non-structural retrofit being proposed? hat seismic vulnerabilities are postulated for the 3 non-structural elements? Describe here or attach documentation. Have any seismic vulnerability studies or seismic retrofit studies been conducted for this project? If so, 4 rovide details or co ies in an attachment. If es, describe here or attach documentation. Construction Date(s) for existing non-structural 5 elements. Have any seismic retrofits been completed for these 6 non-structural elements? If es, describe here or attach documentation. If the non-structural element(s) fail in an earthquake, escribe the type of damage expected and the 7 x ected im act on function of the buildin . Describe here or attach documentation. MITIGATION PROJECT DESCRIPTION AND COST Provide a brief description of the mitigation project, Describe here or attach 8 include its sco e and u ose. ocumentation. re there schematic or detailed engineering designs 9 or this ro'ect? If es, lease rovide co ies of such re orts. 10 hat is the seismic desi n basis for the retrofit? Describe here or attach documentation. 11 Miti ation Pro'ect Cost Estimate Provide detailed cost estimate, if available. 12 hat ear was the cost-estimate re ared? ill occupants need to be relocated from the building 13 o com lete the retrofit? Yes or No?" Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 40 of 54 14 15 16 17 f relocation is necessary: Relocation time for project (months Rental Cost during Relocation ($ pE Other Relocation Costs (per month' One Time Relocation costs (dollars DAMAGE in 2001 EARTHQUAKE? month as this building damaged in the 2001 earthquake?. If so, describe the extent of damage and the repair 18 osts. Describe here or attach documentation. ** indicates term is defined on definitions sheet Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 41 of 54 MITIGATION PROJECTS FOR ROADS AND BRIDGES 1 Facili Name or descri tion 2 ddress or location 3 Ci , State, Zi 4 wner 5 ontact Person FACILITY INFORMATION 6 Describe the road or brid e addressed b this ro'ect Describe here or attach documentation. hat is the replacement value of the facility addressed 7 b this ro'ect? 8 Construction date s for existin facilities hy is the retrofit being proposed? What seismic 9 ulnerabilities are ostulated for this facili ? Describe here or attach documentation. Have any seismic vulnerability studies or seismic retrofit 10 tudies been conducted for this facili . Describe here or attach documentation. Have any seismic retrofits been conducted for this 11 acili . Describe here or attach documentation. 12 Provide hotos of existin facilities ttach hotos. re there any significant environmental issues 13 associated with this miti ation ro'ect? Yes or no? Describe here or attach documentation. IMPACT OF ROAD OR BRIDGE CLOSURE hat is the daily one-way traffic count for this road or 14 brid e? If this facility is closed for repairs, what is the average delay or detour time expected for motorists using this 15 road or brid e? If this facility is damaged, how long will it take to restore ormal traffic flow. If possible, make estimates for everal levels of damage, from minor damage to 16 om lete loss of a brid e. Describe here or attach documentation. Does failure of this facility result in a life safety risk to he community?. If so, describe in as much detail as 17 ossible Describe here or attach documentation. as this facility damaged in the 2001 earthquake? If o, what were the extent of damages and repair costs? 18 How lon did it take to restore normal traffic flow? Describe here or attach documentation. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 42 of 54 MITIGATION PROJECTS FOR UTILITIES This data form is designed for utiliry mitigation projects, especially those dealing with electric power systems, potable water systems, and wastewater systems. This form is designed for projects dealing with utility infrastructure and equipment. For mitigation projects for utility buildings, use the Public Buildinqs data forms instead. T Facili Name: 2 ddress or location 3 Ci , State, Zi 4 Owner 5 Contact Person FACILITY INFORMATION Highlands Elevated Reservoir and Rolling -iills Elevated Reservoir 3410 NE 12"' St. 8� 2401 Puget Dr S. Renton, WA 98055 & 98056 City of Renton Glen Gordon, 425-430-7044 he Highlands Elevated Reservoir is a 50,000 gallon elevated, welded steel water ank. The top of the water level is approximately 135 feet above grade. The ank is spheroidal in shape, 66.5 feet in diameter and 42.5 feet in height at its center. he tank is supported by a 72-inch diameter enter column and eight 48-inch diameter teel columns equally spaced around the perimeter at a radius of 3225 feet. Diagonal teel braces are positioned in three tier heights in each bay around the structure. he diagonal braces are 6-inch wide by 2- inch thick steel flat bars. he Rolling Hills Elevated Reservoir is a 300,000 gallon elevated, welded steel water ank. The top of the water level is approximately 115 feet above grade. The ank is torospherical in shape, 45 feet in diameter and 30 feet in height at its center. he tank is supported by a center column and five 36-inch diameter welded steel pipe columns equally spaced around the perimeter at a radius of approximately 28 eet. Diagonal steel braces are positioned in hree tier heights in each bay around the Describe the infrastructure or equipment addressed by structure. The diagonal braces are 3 1/2- 6 his ro'ect inch wide b 1 1/4-inch thick steel flat bars. hat is the replacement value of the infrastructure or 7 e ui ment addressed b this ro'ect? 2,900,000.00 Highlands Elevated Reservoir completed in 1960. Rolling Hills Elevated Reservoir 8 Construction date s for existin facilities om leted in 1970. he frequency of the Nisqually Earthquake seismic event was 30-35 years according to hy is the retrofit being proposed? What seismic he Department of Natural Resources and 9 ulnerabilities are ostulated for this facili ? he United States Geolo ical Surve . We Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 43 of 54 Have any seismic vulnerability studies or seismic retrofit 10 tudies been conducted for this facili ? Have any seismic retrofits been conducted for this 11 12 Provide hotos of existin facilities re there any significant environmental issues 13 ssociated with this mitiqation project? Yes or no? IMPACT OF FACILITY ON SYSTEM OPERATION How critical is this facility to the operation of the utility ystem? If this facility fails in an earthquake, what are he impacts on the system? Is this faciliry redundant in he system? Provide a schematic for the layout and 14 operation of the utilitv system. xpect to experience three more similar vents within the 100 year projected life of �e reservoirs. However, of more concern is �e possibility of experiencing a larger eismic event. The mitigation that we ropose is designed to keep the reservoirs perating after a 10 percend50-year event nd prevent the reservoirs from collapsing uring or after a 2 percenU50-year event. 'es, a report has been prepared by �eidMiddleton and is submitted as part of �is application. o. hotos of the reservoirs are included in the �port prepared by ReidMiddleton and �bmitted with this apalication. � he Highlands Elevated Reservoir supplies �e City of Renton's 565 pressure zone and � the only reservoir which supplies this ressure zone. The Rolling Hills elevated �servoir supplies the 590 pressure zone and ; the only reservoir which supplies this ressure zone. Each of these pressure ones is located at the top of a hill and annot be supplied from a higher zone, but re supplied from lower pressure zones by ump stations. One pump station located in ach zone is supplied with emergency ower. However, if a reservoir fails without rarning, it would take several hours to adjust ie system to allow a pump station to provide ervice to the zone in the absence of the �servoir. In addition, our experience has een that when we remove one of these �servoirs from operation, to paint the inside >r example, we experience a greater equency of water main breaks in the ressure zone served by the reservoir. We elieve that in the absence of the reservoir's ampening effect, the water mains xperience pressure shocks due to the ycling of the pumps, which results in a reater rate of main failure. ach reservoir supplies storage for mergency use, such as for fire fighting and otable water supply after an earthquake. If Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 44 of 54 a reservoir fails, the pressure zone that it upplies will lack storage and temporarily lack service, which may result in loss of life and property after an emergency such as an earthquake. The Highlands Elevated Reservoir serves If this facility fails, how many people will lose utility 15,700 people and the Rolling Hills Elevated 15-A ervice? Reservoir serves 3,000 eo le. Failure of either reservoir will result in For potable water and wastewater systems, explain the complete loss of storage and the temporary robable loss of service. That is, will failure result in no loss of service. It is expected that once ervice at all or partial service (water provided, but not ervice is restored, the water supplied will be 15-B rinkable or artial treatment of wastewater . rinkable. In the event of a reservoir failure, service can be restored to customers without repairing he reservoir, however storage for this area ill be lost. It is expected to take one day to onfigure the water system to supply the area formerly served by the reservoir. � If the reservoir fails but does not collapse and needs moderate structural repair it is If this facility fails, how long will it take to repair or expected to take 2 months to repair the replace this facility? The time estimate requested is the reservoir. If a reservoir collapses it is ime to restore service to customers, which may be expected to take one year to replace the 16-A horter than the time to make final re airs. reservoir. . If either reservoir fails, we expect a emporary loss of service to the pressure one served by the reservoir. The service may be down a short as one day or as long s one week depending on how other elements of our system are affected by the reservoir failure. For example a collapse of a reservoir may damage ground level For potable water and wastewater systems, estimate reservoirs and/or pump stations located 16-B restoration times for artial and full service. immediatel ad'acent to the reservoir. he reservoirs provide water for emergency use such as fire fighting and potable water upply. The reservoirs supply water to homes, businesses, public buildings and schools. In a disaster, such as an earthquake, any number of these structures may be threatened by fire. In a disaster ater stored in the reservoirs will be available for fire fighting and rescue efforts. he Uniform Building Code classifies these reservoirs as Occupancy Category 1 (Essential Facilities) because they provide ater for fire fighting to schools. The Does failure of this facility result in a life safety risk to theHighlands Elevated Reservoir also provides ommunity? If so, describe in as much detail as ater to the Public Works Shops, where the 17 ossible Ci 's Public Works emer enc vehicles and Hazard Miiigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 45 of 54 ent are stored. Olympic Pipeline Company, petroleum product lines run through both areas served � by the reservoirs. High pressure gas mains run through the area served by the Rolling Hills Elevated Reservoir. In a seismic event hese lines may rupture and result in atastrophic fires. Included with this pplication are two aerial maps which show how close these lines run to several schools. n addition, during an emergency such as an �arthquake, potable water is a critical to naintaining public health. Supplies which emain active will be called upon to supply hose areas were the supply is interrupted. fhe reservoirs provide storage of potable vater which will be available for public ;onsumption after a disaster. 3oth reservoirs were damaged in the Visqually earthquake (2001 earthquake). fhe reservoirs remained in operation during �nd after the earthquake. The City ;ontracted with Chicago Bridge and Iron to nspect the damage to the reservoirs.' �hicago Bridge and Iron determined that the �eservoirs could remain in service at full ;apacity, however the possibility of the �eservoirs collapsing in another seismic �vent was great. Chicago Bridge and Iron �ecommended that the reservoirs be �eplaced or repaired immediately. as this facilty damaged in the 2001 earthquake? If so, Carl Sramek, working for FEMA, estimated hat were the extent of damages and repair costs? hat it would cost $116,268.00 to repair the 18 How lon did it take to restore normal service? dama e to the reservoirs. SECTION 9 ESTIMATED SCHEDULE FOR PROJECT COMPLETION It is our desire for projects to move quickly in all phases of the grant process. Those projects that cannot begin shortly after funding approval by FEMA may not be funded. FEMA requires the project be completed within 24 months of funding approval. Estimate the month and year when the activities listed were, or will be, completed. While this is only an estimate (the HMGP cannot predict the actual time it will take for FEMA to approve funding of projects), if approved and funded, you will be held to the overall timelines as established in this section, as this is a scored element of the application. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 46 of 54 Estimated Completion Date Grant Agreement Signed Preliminary Engineering Report Required Permits Obtained Design Engineering Land R/VU Acquisition Prepare Bid Documents Award Construction Contract Begin Construction Complete Construction Project in Use February 15, 2002 Completed May 2002 December 2002 N/A February 2002 April 2002 June 2002 October 2002 October 2002 Total Time Required to Complete this Project 10 months Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 47 of 54 SECTION 10 ENVIRONMENTAL DATA CHECKLIST. Applicants are responsible for compliance with all applicable federal, state, and local regulations, codes, and standards and for securing the necessary permits and approvals. The State of Washinqton will require a CURRENT SEPA Checklist or Determination of Non-Significance for the proiect if it is selected for FEMA funding recommendation. We will require a short turn- around at that point, so it is to vour advantaqe to begin the process now. Projects funded under the Hazard Mitigation Granf Program must comply with all appropriafe environmental regulations. This includes compliance with fhe National Environmental Policy Act (NEPA PL 91-190, as amended), and a/l of the federal /aws covered within this Act. Some of which include Executive Order 11988 (Floodplain Management), Executive Order 11990 (Protection of Wetlands), E.O. 12898 Environmental Jusfice, fhe Clean AirAct and fhe C/ean Water Act. A. SEPA COMPLIANCE (WAC 197-11) 1. Will there be a Determination of Non-Significance or Claim for Categorical Exemption for this project? DNS: YES X NO CE: YES ❑ NO X 2. If you have a completed Environmental Checklist or Determination of Non- Significance, please include it as part of your application. Not completed 3. If you claim a Categorical Exemption under SEPA regulations, please cite the sections of your SEPA procedures, or the section of WAC under which you claim exemption. Not claiming Categorical Exemption. 4. Please describe the categorical exemption in adequate detail for evaluation: Not claiming Categorical Exemption. B. HYDRAULIC CODE COMPLIANCE (RCW 77.55.100-180) 1. Is your proposed project located below the Ordinary High Water Line in the bed of any salt or fresh water of the state? YES ❑ NO X 2. If your answer is YES, you are responsibfe for contacting the Department of Fish and Wildlife to find out whether they will require a Hydraulic Project Approval for your proposed work. We will require proof of application before grant funding can be advanced. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 48 of 54 C. SHORELINE MANAGEMENT ACT COMPLIANCE (RCW 90.58) 1. Is your proposed project located within the boundaries of the Shoreline Management Act (Including but not limited to: within 200 feet of: any marine shoreline or associated wetland; the banks or associated wetlands of any stream with a flow of 20 cubic feet per second or greater; or the shoreline or associated wetland of any lake 20 acres in size or larger in any of the 15 counties west of the crest of the Cascade Mountain range)? YES ❑ NO X 2. If you answer YES and your proposal is selected, you will need to apply for a Shoreline Permit from the appropriate unit of government and submit a copy of the permit, or exemption, before release of any funding. D. WETLANDS DISCLOSURE (Governor's Executive Order 90-04) 1. Is there a wetland, as defined by either the U.S. Fish and Wildlife Service or the Clean Water Act, on the site or within the immediate vicinity? YES ❑ NO X 2. If you answer YES to the above question, we will require that you comply with the Governor's Executive Order 90-04. This may include the preparation and Department of Ecology's approval of a WETLANDS COMPENSATORY MITIGATION PLAN. If applicable, the Department of Ecology must approve the plan before we approve HMGP funds. Please indicate what actions, if appropriate, you are taking concerning wetlands. E. FLOODPLAIN DISCLOSURE (RCW 86-16) Is your proposed project in a floodplain designated on a FEMA Flood Insurance Rate Map? YES ❑ NO X 2. If you answer YES, please identify the following: FEMA Flood Insurance Panel Number: FEMA Flood Insurance Rate Map Zone Designation Is your jurisdiction a participant in good standing in the National Flood Insurance Program? YES ❑ NO ❑ Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 49 of 54 F. CRITICAL AREAS DISCLOSURE (RCW 36.70A) The Growth Management Act requires all cities and counties in the state to designate critical areas (RCW 36.70A.170(1)(d)) and to adopt development regulations that will protect them (RCW 36.70A.060(2)). Please provide the date your Growth Management Plan (if required) and the date your Critical Areas Ordinances (CAOs) were approved and adopted. Please provide certification from the Office of Community Development that your plan/CAOs are compliant with the GMA. Our Comprehensive Land Use Plan was adopted February 20, 1995 by City of Renton Ordinance 4498 and last amended August 13, 2001. Our Critical Areas Ordinance under went a major rewrite which was adopted March 27, 2000 by City of Renton Ordinance 4835. Certification from the Office of Community Development (copy of web page) is included with this application. 2. Is your proposed project in any of the "Critical Area" classifications identified in Washington State's Growth Management Act? These areas include: Wetlands, Aquifer Recharge Areas, Frequently Flooded Areas, Geologically Hazardous Areas such as landslide, erosion, alluvial fan, seismically active, or volcanic areas, and Fish and W ildlife Habitat Areas. YES X NO ❑ 3. If you answer YES, please identify the critical area category(s). The Highlands Elevated Reservoir is located in the City of Renton's Aquifer Protection Area Zone 2. 4. If your proposed project is in a designated critical area, please explain if and how it will contribute to further development in the area. The project is expected to have no impact on development. G. CODE COMPLIANCE ASSURANCE Will your project meet all applicable codes and standards for the area in which it is located? YES X NO ❑ 2. If you answer NO, please describe on a separate sheet the exemptions or Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 50 of 54 variances that will be required. H. REGIONAL OR BASIN-WIDE PLANNING How has your jurisdiction coordinated the planninq and possible impacts of this project with neighboring jurisdictions (counties, cities, states, etc.)? Please explain. The project is mitigation for two elevated reservoirs in the City of Renton's water supply system. The City of Renton's water supply system is hydraulically independent of other systems. The project is expected to have no impact on neighboring jurisdictions, therefore the City did not coordinate the planning and of this project with any other jurisdiction. 2. Will this proiect affect upstream/downstream/neighboring jurisdictions? Explain, in detail, to what extent this affect will be, and why the problem has not been addressed in the past, either by your jurisdiction or inter-jurisdictionally with the other interests? The City of Renton's water supply system is hydraulically independent of other systems. The project is expected to have no impact to any other jurisdiction. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 51 of 54 SECTION 11 CERTIFICATIONS AND ASSURANCES. As the duly authorized agent of the applicant, I certify that the information provided in this application is true and correct. I further assure that the applicant will comply with all applicable state and federal regulations concerning the Hazard Mitigation Grant Program. I will obtain all necessary permits and approvals if the proposed project is awarded Hazard Mitigation Grant funds. I recognize that failure to comply with all of the applicable state and federal regulations may be grounds for the revocation of current, or the denial of future, Hazard Mitigation Grant Program funding. For projects that involve elevation of individual homes and structures, we must get applicable plans and permits. A building official currently certified by applicable code organizations (ICBO, etc.) must accomplish final certification of the elevation portion of the project. For projects that involve the acquisition/relocation of properties in the floodplain, the following eligibility criteria and assurances from 44 CFR § 206.434 (d) apply: A. We will convey the following restrictive covenants in the deed of any property acquired, accepted, or from which structures are removed (hereafter called the property). 1. The property will be dedicated and maintained in perpetuity for uses compatible with open space, recreational, or wetlands management practices. 2. No new structure(s) will be built on the property except as indicated below: a. A public facility that is open on all sides and functionally related to a designated open space or recreation use; a. A restroom; or b. A structure that is compatible with open space, recreational, or wetlands management usage and proper floodplain management policies and practices that the Director approves in writing before the construction of the structure begins. 3. After completion of the project, we will not apply for additional DISASTER assistance for any purpose with respect to the property to any federal entity or source, and no federal entity or source will provide such assistance. B. In general allowable open space, recreational, and wetland management uses include parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping (except where adequate warning time is not available to allow evacuation), temporary storage in the open of wheeled vehicles that are easily movable (except mobile homes), unimproved, previous parking lots, and buffer zones. C. Any structures built on the property will be flood proofed or elevated to the Base Flood Elevation plus one foot of freeboard. If our jurisdiction does not currently have a local hazard reduction plan or strategy, t certify our agreement that if selected for a HMGP grant one will be developed within 24 months of approval of the grant. I further certify that the proposed project has been reviewed by the applicable planning director/department and found consistent with our adopted comprehensive plan and development regulations. I understand that failure to comply with these conditions following the acceptance of any grant funds will cause the funds to be eligible for an immediate recapture by the State of Washington. Authorized Signature ��,c�..l��-- Date /v - J9- doo/ Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqua�ly Earthquake 2001 Page 52 of 54 SECTION 12 RESOLUTION DESIGNATING APPLICANT AGENT For the State of Washington Hazard Mitigation Grant Program Application BE IT RESOLVED THAT OR HIS/HER ALTERNATE: (Pnnt Name and Tit e) (Pnnt Name and Tit e) is hereby authorized to execute for and on behalf of , a local government entity, state agency, special purpose district, or private nonprofit organization established under the laws of the State of Washington, this application and to file in the Military Department, Emergency Management Division for the purpose of obtaining certain federal and state financial assistance under Section 404 of P.L. 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Act of 1988. THAT the hereby authorizes its agent to provide to the State Emergency Management Division for all matters concerning such state disaster mitigation assistance the assurances and agreements required. Passed and approved this day of , 20 (Signature and Title) CERTIFICATION I, duly appointed as (Name) i e do hereby certify that the above is a true and correct copy of a resolution passed and approved by the of the on the day of . 20 igna ure Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 53 of 54 EXECUTIVE ORDER 11988 & 11990 CHECKLIST EO -11988 FLOOD PLAIN MANAGEMENT & EO 11990 - WETLAND PROTECTION STEP 1. Determine whether the proposed action is located in a wetland and/or the 100 year floodplain (500 year floodplain for critical actions), or whether it has the potential to affect or be affected by a floodplain or a wetland. STEP 2. Notify the public at the earliest possible time of the intent to carry out an action in a floodplain or wetland, and involve the affected and interested public in the decision-making process. STEP 3. Identify and evaluate practicable altematives to locating the proposed action in a floodplain or wetland (including alternative sites, actions and the Ano action option). If a practicable alternative exists outside the floodplain or wetland, FEMA must locate the action at the alternative site. STEP 4. Identify the full range or potential direct or indirect impacts associated with the occupancy or modification of floodplains and wetlands and the potential direct and indirect support of floodplain and wetland development that could result from the proposed action. STEP 5. Minimize the potential adverse impacts and support to or within floodplains and wetlands to be identified under step 4, restore and preserve the natural and beneficial values served by floodplains, and preserve and enhance the natural and beneficial values served by wetlands. STEP 6. Reevaluate the proposed action to determine first, if it is still practicable in light of its exposure to flood hazards, the extent to which it will aggravate the hazards to others, and its potential to disrupt floodplain and wetland values. Second, if alternatives rejected at step 3 are practicable in light of the information gained in steps 4 and 5. FEMA shall not act in a floodplain or wetland unless it is the only practicable location. STEP 7. Prepare and provide the public with a finding and public explanation of any final decision that the floodplain or wetland is the only practicable alternative. STEP 8. Review the implementation and post-implementation phases of the proposed action to ensure that the requirements of the order are fully implemented. Oversight responsibility shall be integrated into existing processes. Hazard Mitigation Grant Program Application FEMA-1361-DR-WA - Nisqually Earthquake 2001 Page 54 of 54 c, .� _ �% G�.� t��S S�-}�;�n5 ��,�1 vc�� n��• �.R �5 • P ��T (� 5�P�2T3 - S � � A-RT G $ _. 3 . c� 6.R 7 Seismic Evaluation and ConceptRetrofit Design Higldands IS0,000 Gallon Tank Rol�ing H�is 300,000 Galloa Ta�k Cty of Rentory WA O��X ��i ♦ � "` � �u ���v�°� September 24, 2001 •• �� • � � ;f Renton Elevated Water Tanks Seismic Evaluation and - Concept Retrofit_Design September 24, 2001 � ffi� ��� � f , �" a¢ 5 � '� � �� q. L4.o� . 6/�6sL � Prepared for . - GeoEngineers, Inc. . Prepared by '• � i� • � 128134th Street SW, Suite 200 Everett, WA 98204 415/141-38001Fnx 425/141-3900) File No. 26-01-019-002-01 . Table of Contents Paqe No: EXECUTIVESUMMARY .....................................:.....................:..........................:..........::...............:........:....:.......1 1.0 INTRODUCTION :.....................:...............................:...........................:............................:..:...:..:.:.............:.. 3 2.0 DFSCRIPTION OF ELEVATED WATER TANKS ....:..............:.:..........:...::...............:................:............:.... 3 2:1 Highlands 750;000 Gallon Tank ....:................:. ....... ............................ .................................... 3 ..... ..... 2.2. Rolling Hills 300,000 Gallon Tank .................:........:..................................................:........:.....:.:..... 4 3.0 DAMAGE ASSESSMENT ........................................................................:..........................................:.............. 5 4.0 SEISMIC DESIGN CRITERIA .........:................................:....................................:..............................::......... 7 41 Seismic Design Standards; .....................:........:........:..........................................................:.....:........ 7 4.1.1 AWWA DI00-96 ...:........:.............:....:..............................:........:....................................:...:.........:............... 8 4.1.2 1997 UBC ......................................:...:..................................:.......................:............................................. 8 4.1.3 FEMA 356 ....................................:...............:.................:.............................................:............:..:.............. 8 , 4.2 Seismic Hazard ...................:..............:..........................................................................:................:... 8 4.3 Levels of Performance .................................................................::................:..:............:.......:.....:..... 9 4.4 Acceptance Criteria .................:....................:.:.........:............:....................:.:................:............:....: 10 5.0 SEISMIC EVALUATION OF EXISTING TANKS ................................................................:.:.................... 10 5.1 Highlands 750,000 Gallon Tank ..........:::.....:.......:.................................:..............:..:...:..:....:........... 11 5.1.1 AWWA D100-96, ZONE3 .............................:.......................:......:..............:...:..............................•••••...... 12 5.1.2 1997 UBC, ZONE 3 .....................................:.......:...•-•.._...:...............................:................:.:...........:........ 13 . 5.1.3 1997 UBC, ZONE 4 .........................:...........•--:-..:...:........,.....:...:.........:....:.......:...---...........--:.....:.....:....... 13 5.1.4 1997 UBC, Site Specific Spectra .:......................::.......:.....:.....:..................:..:........:....:.....::............:........: 14 5.1.5 FEMA 356 ..............:...:...::...........................:...:...............::...........:...........:................:........:.:.........:. .......: 14 5.1.6 Summary ...........:..............:.................................. ....:. 15 ................................................................:............... 5.2 Rolling Hills 300,000 Gallon Tank ............................:..::.::..::...:.:......:..:..............:.......::....:......:...... 16 5.2.1 AWWA D100-96; ZONE 3 ...........................................................................:..:..........................:::............. 17 . 5.2.2 1997 UBC, ZONE 3 ..........................:............:....::....:...:...:.:........:.......................:.........:............:............. 18 5.2.3 1997 UBC, ZONE_4 :...............................................:.:...................:............:.......:......................:.:...:.:....... 18 5.2:4 1997 UBC, SITE SPECIFIC SPECTRA ......:.......:.:...........:.........•••••............:...:_:............_..............:.....:.... 19. 52.5 FEMA 356 ....................................:........::.....:...........::..................:.:....:............:....:.:...........�..::................. 1.9 5.2.6 Summary ..............:......:....................:. , ..:.... 20 ...................................................:............................................ 6.0 CONCE�T SEISMIG RETROFIT DESIGN AND COSTS .....:.:.......................................................:........... 21 6.1 Overview .:.............:........:..:...:..:........................................:.........................::......................:.:.....:.... 21 6.2 Highlands 750,000 Gallon Tank ....:..................... .....: 22 ...................................................................... 6:3 Rolling Hills 300,000 Gallon Tank .:.:.............:.............................................................:.........:........ 24 6.4 Summary -� ...........................:...................................:...............:........:...............:.......................:....... 25 Renton Elevated Water Tanks Seismic Evaluation & Concept Retrofit Design - i- September 24, 2001 •� ��•� �' ��GS n�� � nc.1��e.-r.e. �. : ��� o � ����st: Table List �` �' �. � � � Paqe No- Table 1- Seismic Base Shear, Highlands 750,000 Gallon Tank .................:.:...:..................:.:.......:........... 15 Table 2- DCRs & Performance, Highlands 750,000 Gallon Tank ..........:..........:...... ................................ 16 Table 3- Seismic Base Shear; Rolling Hills 300,000 Gallon Tank ........................::...::..:.......:.......:.......... 20 Table 4- DCRs and Performance, Rolling Hills 300,000 Gallon Tank .........................:......................:.... 20 Table 5- UBC Retrofit, Highlands 750,000 Gallon Tank :..:..:.............:.......:................:.................:.......... 23 Table 6- UBC Refrofit, Rolling Hills 300,000 Gallon Tank. .............................: ................................ . 24 Table? - Retrofit and Replacement Cost, Highlands 750,000 Gallon Tank .:............................................ 25 Table 8- Retrofit and Replacement Costs, Rolling Hilis 300,000 Gallon Tank .....:....:...:....:: ..:............... 25 Figure List Figure 1- Idealized Stress Strain Curve for Steel Braces.....:.: Figure 2- Fiction Damper (courtesy of Pall Dynamics, Inc:... I ��. i� i �� rc,S . � v� � n G �' G ,,�s1' . �v�:\��\� o/� f � ..........:........ ............................:....:..... 6 ...:.:...........:.....:.. ......:................:...... 21 . PhOtO �ISt Photo 1- Highlands 750,000 Gallon Elevated Water Tank .::.....::.:....:......:..:....:..........................:.....:..... P-1 Photo 2- Upper Tier of Diagonal Bracing; Highlands Tank ...........................................:::...................... P-1 Photo 3- Underside of Highlands Tank ........:.......... • P-2 .................................................. . . Photo 4—.Bowed Diagonal Brace, Highlands Tank ...............:.......................................:.:..........:............. P-2 Photo 5= Bowed Diagonal Brace, Highlands Tank ..........:............:..:.......::.......:...........................:.........: P-3 . Photo6.- Golumn Base; Highlands Tank ....:.......................::.....................:...:....:...::......:..:......,.............:.P-3 Photo 7— Rolling Hills 300,000 Gallon Elevated Water Tank .....:.............::::......:........:.....:..:...:.........:... P-4 Photo 8—Bracing System, Rolling Hills Tank .............:..............::...................:.....:.....:.....:...::................. P-4 Photo 9— Underside of Rolling Hills Tanlc :......:................::.....:.............:..:...........................:......:........... P-5 Photo 10 — Bowed Diagonal Brace, Rolling Hills Tank ....:...................:..:...:....:.....................:....:............ P-5. Photo 11- Bowed Diagonal Brace, Rolling Hills Tank .............:..:......:.:..:.......:...........:..............:............ P-6 Photo 12 = Column Base; Rolling Hills Tank .......................................................................:................... P=6 Appendix A Appendix B Appendix C Appendix D Appendix List NJ�' 1(�G�VUa-C/` ' I"�V4..�G��Gr 0/� (��4 vl�� Geotechnical Report �� CB&I Water Report (will be included in fmal report) JJo�' i ��-���� •{�v�• ���'�� �� FEMA Report (will be included in final report) J, � �� ��Q _ � e�"`S1', Cost Estimate 1 n� I v d er� . Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retroft Design - ii - � • , , , • , m Executive Summary This repoi-t summarizes the seismic evaluations of the Renton Highlands and Rolling Hills elevated water storage tanks. Due to the age, use, and recent earthquake damage of each tank, comprehensive seismic evaluations were performed to assess their earthquake vulnerability. A geotechnical evaluation was also performed to analyze near-surface conditions as well as physical and engineering characteristics of the soils. Design standards from the American Water Works Association (AWWA D100), International Conference of Building Officials (97 UBC) and the Federal Emergency Management Association (FEMA 356) were used for the seismic evaluations and subsequent concept retrofit designs. Three-dimensional finite element models were used with the various standards, each with a differing combination of hazard level, performance objective, and analytical method. The evaluation finds that both tanks contain seismic defciencies to critical elements, including the steel columns, diagonal braces, and horizontal struts: Repair options are provided along with their associated costs. Costs to retrofit the tanks using conventional strengthening and stiffening methods are approximately 50 to 80 percent of the cost to replace the tanks. Retrofitting the tank using energy dissipation provides the highest level of performance and costs approximately 35 percent of the tank replacement cost. It is, therefore, recommended that each tank be retrofitted with friction dampers to meet FEMA 356 performance-based criteria. Renton Elevated Water Tanks SeismicEvaluation & Concept Retrofit Design. -1 - September 24, 2001 • � � � - � This page intentionally left blank Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 2 - � • , , , - , 1.0 Introduction On February 28; 2001, a magnitude 6.8 earthquake occurred, centered approximately 37 miles south of Renton; between Olympia and Tacoma, Washington. According to the United States Geological Services (USGS); the event is associated with the "deep earthquake" tectonic mechanism occurring within the subducting Juan de Fuca plate. The earthquake was located in the same general area as the magnitude 71 earthquake in 1949. Named the Nisqually Earthquake for its proximity to the Nisqually River delta; the earthquake caused varying degrees of damage throughout the Puget Sound Region. The Rolling Hills and Highlands elevated water tanks in.the City of Renton each sustained moderate amounts of damage. Chicago Bridge & Iron (CB&n Water was retained after the earthquake to inspect and perform damage assessments of the two elevated tanks. Due to the age, use, and recently observed earthquake damage, comprehensive seismic_ evaluations of the elevated water tanks were performed to assess their condition and to gain a better understanding of their earthquake vulnerability. The structural evaluation involved analyzing the existing tanks and deternvning concept retrofit alternatives under several design standards, each with a differing combination of hazard level and performance objective. A geotechnical evaluation was also performed to confirm near-surface conditions and evaluate physical and engineering characteristics of the soils. A copy of the geotechnical report is included in Appendix A. Both the structural and geotechnical evaluations were used to develop - concept-level seismic rehabilitation recommendations and associated budget-level costs: Limitations The professional services described above were performed based on limited visual observation of the structures and limited as-built information: No destructive testing was performed to qualify as-built conditions or to verify the quality of construction materials or workmanship. No other warranty, expressed or implied, is made as to the professional advice included in this report. This report has been prepared for the exclusive use of GeoEngineers and the City of Renton and is not intended for use by other parties, nor may it contain sufficient information for purposes of other parties or their uses. 2.0 Description of Elevated Water Tanks 2.1 Highlands 750,000 Gallon Tank The Highlands elevated water storage tank was designed and constructed by CB&I in 1960. The welded steel tank has a capacity of 750,000 gallons with the top of water level at approximately 135 feet above grade: The tank is spheroidal in shape, 66'-6" in diameter and 42'-6" in height at its center. The riser at the center of the tank consists of a 72-inch diameter welded steel pipe column with a 15/32-inch wall thickness. Renton Elevated Water Tanks September 24, 2001. Seismic Evaluation & Concept Retrofit Design - 3 - . . � � � . � The tank is supported by the center riser column and eight 48-inch diameter welded steel pipe columns equally spaced around the perimeter at a radius of 32'-3" feet. It appears that each perimeter column is fabricated from shorter members, butt spliced at or slightly above each of the two strut lines. The column wall thickness, varies from 0.375 inches at the top to 0.406 inches in the middle. The wall thickness for:the lower portion of the column could not be deternvned from the drawings, but was assumed to be the same as the middle section.. The diagonal braces occur in three tier heights and each brace is approximately 45 feet long. The braces consist of 6-inch wide by 2-inch thick steel flat bar and are intended to be in tension only under lateral forces. The diagonal braces are welded to coped steel gusset plates that are connected to the pipe column. The horizontal struts between the bracing levels consist of built- up channel sections. Both the upper and lower struts consist of a vertical C9x13.4 and a horizontal C12x2U.7, stitch-welded together. The columns are each supported by a 4-foot high, 5'-9" square pier that bears on a 2-foot deep, 13'-3" square foofing. 1fie 6-foot high pier and footing bears 5 feet below grade. Each column is welded to a 1 3/4-inch thick base plate that is attached to the concrete foundation with two 1 3/4-inch diameter anchor bolts. 2.2 Rolling ,HiIIs 300,000 Gollon Tank The Rolling Hills elevated water storage tank was designed and constructed by Pittsburgh-Des - Moines in 1970. The welded steel tank has a capacity of 300,000 gallons with the top of water level at approximately 115 feet above grade. The tank is torospherical in shape, 45 feet in diameter and 30 feet in height at its center. The tank is supported by a center riser column and five 36-inch diameter welded steel pipe columns equally spaced around the perimeter at a radius of approximately 28 feet. The center column is slightly larger than the perimeter columns, but the wall thickness is unknown. It appears that each perimeter column i's fabricated from shorter members, butt spliced at or slightly above each of the two strut lines, with a constant wall thickness of 0.406 inches. The diagonal braces occur in three tier heights and each brace averages 48'-6" in length. The braces consist of 3 1/2-inch w_ide by 1 1/4-inch thick steel flat bar and are intended to be in tension only under lateral forces. _ The diagonal braces are welded to coped steel gusset plates that are connected to the pipe column. The horizontal struts between the bracing levels consist of built-up channel sections. Both the upper. and lower struts consist of a vertical ClOx15.3 and a horizontal C12x20.7, stitch-welded together: : The columns are each supported by a 3'-5" high, 6'-0" square pier that bears on a 2-foot deep, 13'-0" square footing. Each column is welded to a 1 3/8-inch thick base plate that is attached to the concrete foundation with two 1 3/8-inch diameter anchor bolts. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 4 - � . , , , . , 3.0 Damage Assessment Following the Nisqually Earthquake, the City contracted with CB&I to inspect the two elevated tanks for damage. CB&I performed field inspections of the tanks and summarized their visual observations in a written report, dated May 3, 2001. A consultant from the Federal Emergency Management Agency (FEMA) reviewed the CB&I report and performed an independent site visit to confirm the noted damages. FEMA's damage assessment; including a description of damages, proposed scopes of repair work, and corresponding cost estimates are provided in their draft report, dated June 20, 2001. A copy of the CB&I and FEMA reports are included in Appendix B and C; respectively. Reid Middleton performed a site visit of the Highlands ar�d Rolling Hills tanks, but did not perform a detailed damage assessment. The following is a summary of the damage to the existing tank braces observed by CB&I and FEMA as noted in their respective reports. Other . damages, such as spalled grout locations, sagging and kinked radial rods; and cracks in paint film along the attachment welds were also noted, but are not described below. Highlands 750,000 Gallon Tank CB&I inspected six of the eight panels of the Highlands water tank and noted that "the majority of the tower braces are buckled and show signs of overload; presuinably as a result of the 02/28/O1 (Nisqually) earthyuake." The buckling was not as severe as the braces on the Rolling Hills tank, but it was recommended that all braces be replaced. FEMA noted that 42 of the 48 "strap plate" braces were yielded, resulting in 6 braces to be bowed between 6 and 12 inches and 36 braces to be bowed less than 6 inches. It was proposed that the braces with significant bow (greater than 6 inches) be replaced and the braces with a moderate bow (less than 6 inches) be repaired by cutting the bottom end of the brace to allow it to straighten, and welding a splice connection to reconnect the brace. Rolling Hills 300,000 Gallon Tank CB&I inspected three of the five panels of the Rolling Hills water tank and found that "all tower braces are buckled... [and] assumed that this damage to the braces is a result of the 02/28/O1 earthquake." FEMA reported that 21 of the 30 "strap plate" braces were yielded, resulting in 8 braces to be bowed between 6 and 8 inches and 13 (8 bowed plus 5 presumed) braces to have moderate bowing of approximately 2 to 3 inches; the remaining 9 braces (3 observed and 6 presumed) were reported to not have a signi�cant bow. Since 11 braces were inaccessible for observation, 5 were presumed to have a moderate bow and 6 were presumed to be undamaged. It was proposed that the braces with a significant bow (greater than 6 inches) be replaced. Of the 13 braces with a moderate bow (between 2 and 3 inches), it was proposed that 10 be repaired by cutting the bottom end of the brace and 3 be repaired by cutting both ends, allowing the brace to straighten; then welding a splice connection to reconnect the brace. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 5 - . . � � � . � Repair Criteria and Costs The.existing damaged braces should either be repaired or replaced based on their remaining stress-strain capacity. Stress-strain curves show a straight line relationship up to a point know as the proportional limit, which essentially coincides with the assumed 36 ksi yield point. The ratio of stress to strain in.the initial straight-line region is known as the modulus of elasticity, which may be taken approximately as 29,000 ksi for most steels. In this straight-line region; loading and unloading results in no permanent deformation; hence it is the elasfic range. When load is removed in this range, the corresponding strain disappears. When the load and aonesponding strain exceed the yield point, the steel behaves in the plastic range where essentially constant stress exists with increasing strain. When load is removed in this range, the portion of the deformation beyond the elastic deformation remains. The deformation remaining after the load is removed is called plasric deformation. . If the member is again loaded, the stress-strain'diagram will usually follow a straight-line relationship somewhat parallel; but offset, to the loading and unloading diagram in the elastic region. Refer to Figure l: � Plastic Range Yield Point Elastic � � , � , , ,�. � � � � ;� Loading ; Unloading � �� � � �_ � Plastic Deformation Strain at Yield .- figure 1- Ideal'rzed Stress Strain Curve for Steel Braces E The permanent, or plastic, deformation observed in the existing braces indicates that the brace has been loaded beyond its yield point and has loss a portion of its original strength. All braces with a permanent deforniation should be repaired based on the following criteria: -_ • Brace Replacement. Braces that have a permanent strain of more than 0.03 percent should be removed and replaced. This permanent strain is approximately 25 percent of the strain at yield (0.12 percent), but less than 5 percent of the total strain capacity of the member in the plastic range. The permanent strain can be approximated by relating the deflection, or bow, in the brace to the member elongation. A 6-inch bow of the diagonal Renton Elevated Water Tanks Seismic Evaluation & Concept Retrofit Design - 6- September 24, 2001 •� ��•� 3 1 brace in single curvature (2.5 inches in double curvature) corresponds with a permanent strain of roughly 0.03 to 0.04 percent. � Repair by Cutling Ends. Braces fhat have a permanent strain, but less than 0.03 percent, should be repaired. The FEMA proposed method of cutting the ends of the brace and ` replacing it with a splice plate is an adequate means of repair, provided the meinber is not "necked-down" in any location along the length of inember to remain. If the member is "necked-down" or cannot be straightened, it sfiould be replaced. It is important to note that cutting the ends and allowing the brace to straighten does not imply that the brace retains its original strength. Therefore, if the intent is to repair the braces to their pre= ` earthquake condition, all braces with permanent deformation should be replaced. • Leave Existing Brace in Place. Braces that do not have a permanent strain, or bow; may be left in place: The braces that are left in place should nothave any points of isolated yielding (i.e: °`necked-down locations"). If the member has points of isolated yielding, it should be replaced. The damage repair scope of work proposed by FEMA appears to be: consistent with the above criteria; however, the number of braces within each of the above eategories should be verified during construction. The unit costs presented in FEMA's report are consistent with industry standards. Therefore, assuming the lireakdown is accurate, the following are the costs to perform . earthquake damage repair of each water tank: _ Description Repair Cost Highlands 750,000 Gallon Tank $ 73,504 Rolling Hills 300,000 Gallon Tank 42.764 Total Cost of Repair: $116,268 4.0 Seismic Design Criteria 4.1 'Seismic Design Standards Seismic evaluations and rehabilitation designs of existing structures can be performed accarding to numerous standards and criteria that may be customized to suit the specific project requirements: The following documents were used for the evaluation and concept retrofit design of the two elevated water tanks: • American Water Works Association (AWWA) D100-96 + 1997 Uniform Building Code (UBC) • FEMA 356, Prestandard and Commentary for the Seismic Rehabilitation of Buildings Renton Elevated Water Tanks September_24, 2001 Seismic Evaluation & Concepi Retrofit Design - 7 - . . � � � . � � 4.1.1 AWWA D100.-96. AWWA D100-96, published by the American Water Works Association and approved by the American National Standazds Institute (ANSI), is. a document intended to represent the consensus of the water supply industry for the design, manufacture, and procurement of welded steel tanks for water storage. AWWA D100-96 went into effect. in March 1997 and incorporates revisions to the 1984 edition (AWWA D100-84). This standazd includes minimum requirements and its use is.entirely voluntary. Seismic design loads for elevated water tanks are developed similar to the 1994 UBC. Sloshing provisions are also included for specific types of tanks. 4.1.2 1997 UBC . The 1997 UBC is the building code currently adopted by Washington State and the City of - Renton: The UBC provisions apply to the construction, alteration, moving, demolition; repair, maintenance, and use of nearly all buildings and structures within the governing jurisdiction. The seismic base shear equations in the 1997 UBC were modified from the 1994 UBC (and AWWA D100) to a limit-state, as opposed to a working-stress, design. Seismic response coefficients were also modified to account for updated seismic hazard information. The.1997 UBC includes design base shear equations for both building and non-building structures since non-building structures, such as the elevated water tanks, typicaliy have less lateral force resisting capability than buildings. In general, buildings have.a structural redundancy due to multiple bays and frame lines; and contain other elements that effectively provide greater damping and strength during response to strong ground motion. T'he UBC seismic design provisions, like that of AWWA D100, are intended for the design of new structures and permit the use of other accepted design standards for the rehabilitation of existing structures: 4.1.3 FEMA 356 FEMA 356 is a performance-based methodology for the seismic rehabilitation of buildings that �_ supersedes the previous FEMA 273 performance-based design guidelines. This methodology ensures desired structural performance by analyzing and designing each,of the retrofit � components to achieve a target global behavior: This procedure considers separate performarice levels for different earthquake magnitudes: A typical rehabilitation objective would be to provide life-safety in large magnitude earthquakes and to prevent collapse during the maximum earthquake that is considered possible at the site. More essential facilities may be designed for higher performance objectives. FEMA 356 rehabilitations are generally voluntary procedures and can be tailored to suit the goals of the owner. 4.2 Seismic Hazard Seismic hazard due to ground shaking is based on the location of the structure with respect to causative faults, the regional and site-specific geologic characteristics; and a selected earthquake hazard level. Hazards due to earthquake shaking are defined on either a probabilistic or Renton Elevated Water Tanks Seismic Evaluation & Concept Retrofit Design - 8- September 24, 2001 •� ��•� deterministic basis. Probabilistic hazards are defined in terms of the probability that more severe demands will be experienced (probability of exceedance) in a 50-year period. Deterministic demands are defined within a level of confidence in terms of a specific magnitude event on a particular major active fault. Seismic evaluation and design requirements are typically based on one or both of the following probabilistie earthquake hazard levels: • 10 percent probability of exceedance in 50 years (475-year return interval) • 2 percent probability of exceedance in 50 years (2,475-year return interval) In the static procedures of AWWA D100 and 1997 UBC, the level of seismic ground motion and accelerations are defined into five basic zones that roughly approximate a 10 percent150=year event. The dynamic procedures of 1997 UBC and FEMA 356 permit site-specific response = spectra and time histories to be used to account for earthquake source; source-site travel path, `and local soil conditions, all of which influence the ground shaking at the site. Due to the esseniial nature of the water tanks, this study utilized both site-specific spectra and time histories: Refer to the Geotechnical Engineering report in Appendix A. 4.3 Levels of Performance Buildings are typically designed to protect occupants inside the structure; however, many nonbuilding stractures may need to be designed in a special manner because they pose a different risk to public safety (e.g., they may confain hazardous compounds or be essential components in critical.lifeline systems): Four generally recognized performance levels constitute defined points within a broad scale of expected performance: As defined in FEMA 356, these levels from liighest to lowest include: Operational. Structures meeting this performance level are expected to sustain minimal or no damage to their structural and nonstructural components. There is no permanent drift, and the structure substantially retains its original strength and stiffness. The Operational performance level has the same expected structural performance as the Immediate Occupancy level, tiut has tighter restrictions om the performance of nonstructural components. The building or structure is suitable . for its normal use, although possibly in a slightly impaired mode. Under very low-level earthquake ground motion, most structures should be able to meet or exceed this performance level. Immediate Occupancy. Structures meeting this performance level are expected to sustain minimal damage to their structural elements and only minor damage to their nonstructural components. In a braced-frame structure, minor yielding or buckling of braces may occur. Transient drifts should not exceed 0.5 percent of the height of the structure, and there should be negligible permanent drift. Although immediate reoccupancy/reuse of the structure is possible, it may be . Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 9 - . . , � � . , y- necessary to perform some repair before the structure can function in a normal mode. � Life-Safety. Structures meeting this level may exgerience extensive damage to .. structural and nonstructural components, but some margin against either partial or total structural collapse remains. Many braces in a steel-framed structure yield or buckle, but do not totally fail. Many connections may fail and transient drifts may . be up to 1.5 percent of the height of the structure. Repairs may be necessary before reoccupancy/reuse of the structure occurs, and repair may be deemed � economically impractical. �- Collapse Prevention. Structures at this performance level are on the verge of ? experiencing partial or total collapse during the design seismic event. Substantial -- damage to the structure occurs; potentially including significant degradation in the stiffness and strength of the lateral-force-resisting system, large permanent lateral deformation of the structure, and possible degradation in the vertical load carrying - capacity. Many structures meeting this level will be complete economic losses as they may not be technically practical to repair. 4.4 Acceptance Criteria A Demand/Capacity Ratio (DCR) approach was used as the acceptance criteria. The demand is deternuned by distributing the seismic forces to the various elements based on their weight; - stiffness, and ductility. Stiffness is the force-displacement characteristic of an element and . ductility is a measure of its ability to deform past its elastic limit. The capacity is the strength of the element. Elements with a DCR greater than 1.0 indicate that the element may not meet the. specified perforniance objective. Interpretation of the DCR values can be subjective and is often dependent upon experience. 5.0 Seismic Evdluation of Existing Tanks Seismic evaluations of the Highlands and Rolling Hillswater tanks were performed to evaluate the design criteria and deternune the,most appropriate design approach and cost implication. A finite element model of each tank was developed in SAP 2000T"' (Computers and Structures, Inc.) using the existing member sizes and assumed material properties. Five separate analyses were performed for each tank using different design standards: • Linear static procedure using AWWA D100-96; Zone 3. • Linear static procedure using 1997 UBC, Zone 3. • Linear static procedure using 1997 UBC, Zone 4. • Linear dynamic procedure (site-specific spectra) using 1997 UBC. • Linear dynamic procedure (site-specific spectra) using FEMA 356. Renton Elevated Water Tanks September 24; 2001 Seismic Evaluation & Concept Retrofit Design -10 - • . , , , . , The lateral forces used for analysis in linear procedures are based on an elastic analysis of the response of the structnre to design ground motion, but are scaled down substantially (by a response modification R or RW) from the level that would be experienced by a structure with adequate strength to resist earthquake-induced forces within the elastic range. Use of these scaled-down forces implies that when subjected to a design event, the structure will experience significant inelastic demands, and displacement will be substantially larger than calculated under the specified design forces. Under the linear static procedure, the structure is modeled with linearly-elastic stiffness and equivalent viscous damping. Design earthquake demands are.represented by static lateral.forces whose sum is equal to the seismic base shear. The basis, modeling approaches, and acceptance criteria of the linear dynamic procedure are similar to that for the static procedure. The main exception is that the response calculations are carried out using either modal spectral analysis or time-history analysis. Corresponding base shears using each of the previously noted standards were determined and the following structural components of the tank were evaluated: Columns, the critical vertical-load carrying components, were evaluated at all levels under combined flexural and �ial loading. Braces, the main components of the lateral-force resisting system that provide stiffness and strength to the structure, were evaluated at all tiers under tension force demands. • Struts, the horizontal elements that provide lateral stability for the columns; were : evaluated at the upper and lower levels for compression and lateral torsional buckling: The maximum compression, uplift, and shear reactions at the base of the columns were also evaluated. 5,1 Highlands 750,000 Gallon Tank The weight of the stored water andsupport tank structure is approximately 6700 kips: Using the existing framing members, the period of the structure was determined to be approximately 1.7 seconds. The following assumptions and criteria were used in evaluafing the Highlands tank: • Tank Capacity. We understand the tank typically operates at 70 to 95 percent of full capacity; however, the tank was conservatively assumed to contain water at full capacity: Sloshing. Sloshing provisions in A�VWA D100 do not apply to elevated water tanks and the UBC also does not contain any provisions for sloshing effects. The International Building Code (IBC 2000), although not yet adopted by the state, suggests that sloshing effects be considered when the period of the stored liquid is within 70 and 150 percent of the fundamental period of the tank structure. Since the sloshing period was calculated to Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design -11 - , . , � � . � � be more than 150 percent of the structure period, sloshing effects were not included in the analysis. • Orthogonal Effects. For structures that have vertical elements of the lateral-force- resisting system not parallel to or symmetric about the major orthogonal axes of the system, orthogonal effects should be considered: Although the lateral system.of the tank is shaped in a radial fashion, orthogonal effects were not considered at this time. Since the bays parallel to the direction of load were typically the critical elements, orthogonal effects should not have a significant effect.on the overall results. Vertical Load Distribution. The center column was neglected as part of the vertical load carrying system: Dead loads from the tank and water were assumed to distribute equally to each of the perimeter columns. This is a conservative assumption when evaluating the column capacity and maximum bearing pressure of the foundations, but somewhat less conservative when evaluating the potential uplift of the structure. The actual vertical load distribution, considering the center column, was used in the concept retrofit design phase. . • Member Properties and End Conditions. All members were assumed to have a yield stress of 36 ksi. The column base and the end conditions of all braces and struts were assumed pinned, and the column connection to the tank was assumed fixed from rotation. The tank shell structure was not included as part of this evaluation. • Rigid Base. The base of the structure was assumed to be completely rigid. Reactions at the base of the columns.were forwarded to GeoEngineers, Inc. to assess the factor of safety of the foundation soil bearing pressures and its frictional resistance to sliding. Refer to Appendix A. A flexible base assumption should be used in the final retrofit design if nonlinear methods (i.e., friction dampers) are used to achieve an Immediate Occupancy performance level. • Footing Capacity. Due to the lack of as-built information, the strength of the concrete footings to resist one-way and two-way shear due to the column reactions was assumed to be a subset of the foundation soil capacity. If the foundations are found to have mazginal or inadequate bearing capacity under final design, the footings should be further evaluated.. Material testing of the footings may be required to verify as-built conditions.• 5.1:1 AWWA D100-96, ZONE 3 A seismic base shear of 0.16W, or 1085 kips, was used for the AWWA D100 analysis. The base shear was deternvned using the following equation: V = ZIC/Rw * W where, Z = 0.3 (Zone 3) I= 1.25 (Use Factor, essential facility) C= 1.73 (natural period coefficient for Soil Type C) Rw = 4.0 (Ductility Factor, cross-braced elevated tank) � Renton Elevated Water Tanks September 24, 2001 Seigmic Evaluation & Concept Retrofit Design -12 - • • , , , • � The upper columns were found to have a DCR of 1.28 (i.e., 28 percent overstressed) due to combined bending and axial compression stresses. Due to their thicker wall sections; the middle and lower columns were determined to have adequate strength. The diagonal braces in all tiers were found to be overstressed in tension. The top, middle, and lower tier braces have DCRs of 1.30, 1.56 and 1.63, respecfively. The upper and lower struts have DCRs of 1.41 and 1.64, respectively. 'The overturning moment at the base of the tank resulted in a maximum downward vertical reaction of 1265 kips and a m�imum shear of 271 kips. There is no uplift at the base of the columns. 3.1.2 1997 UBC, ZONE 3 The seismic base shear using the nonbuilding equation controlled for the 97 UBC Zone 3 analysis. The base shear was determined using the following equation: V = 0.56CaI * W where, Ca = 0.33 (Zone 3, Soil Type S�) I =.1.25 (Importance Factor, essential facility) The calculated seism'ic base shear of 023W is a limit state force. 'Therefore, the force was converted to a working stress level (by dividing by 1.4), resulting in a base shear of 0.17W, or 1140 kips. The upper columns were found to have a DCR of 1.31 (i.e.; 31 percent overstressed) due to .. combined bending and axial compression stresses. Due to their thicker wall sections, the middle � and lowercolumns were determined to have adequate strength. The diagonal braces in all tiers were found to be overstressed in tension. The top, middle, and lower tier braces have DCRs of 1.34, 1.63 and 1.69, respectively. T'he upper and lowerstruts have DCRs of 1.48 and 1.72, respectively. The overturning moment at the base of the tank resulted in a maximum downward vertical reaction of 1290 kips and a maximum shear of 284 kips. There is no uplift at the base of the columns. 5.1.3 1997 UBC, ZONE 4 The seismic base shear using the nonbuilding equation controlled for.the 97 UBC Zone 4 analysis. The base shear was determined using the following equation: V=1.6ZN�UR*W where, Z = 0.4 (Zone 4) N� = 1.1 (Near-Source Factor, 7 km from to the Seattle fault) I= 1.25 (Importance Factor; essential facility) R= 2:2 (Ductility Factor, tanks on braced legs) _ Renton Elevated Water Tanks Seismic Evaluation & Concept Retrofit Design September 24, 2001 -13-. �� ��•� The calculated seismic base shear of 0.41W is a limit state force. 'Therefore, the force was converted to a working stress level (by dividing by 1.4), resulting in a base shear of 0.29W, or 1943 kips. The upper columns were found to have a DCR of 1.74 (i.e., 74 percent overstressed) due to . combined bending and a�cial compression stresses. Due to their thicker wall sections, the middle columns were deternuned to have adequate strength, and the lower columns were found to haye a DCR of 1.15. The diagonal braces in all tiers were found to be overstressed in tensiorr. The top, middle, and lower tier braces have DCRs of 2.20, 2.60 and 2.70, respectively. The upper and lower struts have DCRs of 2.49 and 2:88, respectively. 'The overturning moment at the base of the tank resulted in a maximum downward vertical reaction of 1667 kips and a maximum shear of 478 kips. T'here is no uplift at the base of the columns: 5.1.4 1997 UB� Site Speci�c Spectra A seismic base shear (working stress level) of O:15W, or 1005 kips, was determined using the site specific spectral analysis for a l0 percend50-year event, assuming 5 percent damping. The spectra was increased by 1.25 (importance factor for essential facilities) and decreased by a factor of 2.2 (ductility factor). The calculated base shear is 88.percent of the Zone 3 static base shear and 52 percent of the Zone 4 static base shear. The upper columns were found to have a DCR of 1.23 (i.e., 23 percent overstressed) due to combined bending and axial compression stresses. Due to their thicker wall sections, the middle and lower columns were deterrriined to have adequate strength. The diagonal braces in all tiers were found to.be overstressed in tension. T}ie top, middle, and lower tier braces have DCRs of 1.20, 1:48 and 1.47; respectively. The upper and lower struts have DCRs of 1.33 and 1.57, respectively. Ttie overturning moment at the base of the tank resulted in a m�imum downward . vertical reactiori of 1275 kips and a malcimum shear of 258 kips. Tfiere is no uplift'at the base of the columns: 5.1.5 FEMA 356 � Site specific response spectra using a 5 percent damping ratio was used for the FEMA 356 performance-based analysis. The spectrum corresponded with a l0 percend50-year event and was not scaled by a response modification factor, nor was it scaled to a working stress level. Two modes of vibration were required to capture at least 90 percent of the participating mass of the reservoir in each of the principal horizontal directions. The peak member forces, displacements, and base reactions for each mode of response were combined by the SRSS (square root sum of squares) method. The columns, braces, and struts were analyzed as either force- or deformation-controlled elements. While the middle and lower portions of the columns met the Life-Safety performance; the upper portion of the columns did not meet the Collapse Prevention requirement under combined compression and flexural stresses. The diagonal braces on the upper tier met the Life- Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design -14 - • . , , , . , Safety requirements for tensile capacity; however, braces on the middle and lower tiers only met the Collapse Prevention requirements. Both the upper and lower struts did not meet Collapse Prevention requirements. The overturning moment at the base of the tank resulted in a maximum downward vertical -reaction of 1650 kips and a maximum shear of 453 kips. There is no uplift at the base of the ' columns. The column reactions were not factored down to account for ductility as permitted for Life-Safety and Collapse Prevention performance, but not recommended for Immediate Occupancy performance. S.l.b Summary Table 1 is a summary of the seismic base shears calculated for the Highlands 750,000 Gallon water tank based on the different standard documents: Tcble 1- Seismic Base Shear, Highlands 750,040 Gallon Tank Standcrd AWWA Zone 3 97 UBC Zone 3 97 UBC Zone 4 UBC Site S ectrb Base 0.16W 0.17W 0.29W O.15W. Shear 1085 k 1140 k 1943 k 1005 k Table 2 summarizes the demand capacity ratios for the different elements of the Highlands tank under the various analytical methods and standards. Also included is the expected performance level of the existing tank using FEMA 356 methodologies. The maximum. column reactions under each standard are also shown. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design -15 - . , � � . � � Element Columns: Upper Middle Lower Braces: Upper Middle Lower Struts• Toble 2- DCRs 8� Performance, Highlands 750,000 Gallon Tank Demand Capadty Ratio (DCR) AWWA Zone 97 UBC Ione 3 97 UBC Zone 4 UBC Site Spectro 3 1.28 0.72 0.87 1.30 1.56 1.63 1.31 0.73 0.89 1.34 1.63 1.69 1.74 0.90 1.15 2.2� 2.60 2.70 Expected Peiformonce" FEMA 356 1.23 < CP 0.71 LS 0.86 LS 1.20 LS 1.48 CP 1:47 CP U er 1.41 1.48 2.49 1.33 < CP Lower 1.64 1.72 .. 2.88 1.57 < CP Reactionsc Downward 1265 k -1290 k 1667 k 1275 k 1650 k U lift 0 0. 0 0 0 Shear 271 k 284 k.. 478 k 258 k 453 k *The following abbreviations were used: < CP = d'oes not meet Collapse Prevention Level; CP = meets Collapse Prevention Level; LS = meets Life-Safety Level. 5.2 Rolling Hills 300,000 Gallon Tank T'he weight of the existing support structure and the stored water at m�iinum capacity for the Rolling Hills tank is approximately 2730 kips. Using the existing framing members, the period of the structure was deternvned to be approximately 2.1 seconds. The following assumptions and criteria were used in evaluating the Highlands tank: • Tank Capacity. We understand the tank typically operates at 70 to 95 percent of full capacity; however, the tank was conservatively assumed to contain water at full capacity. � Sloshing. Sloshing provisions in AWWA D100 do not apply to elevated water tanks, and the UBC also does not contain any provisions for sloshing effecfs. The International Building Code (IBC 2000), although not yet adopted by the state, suggests that sloshing effects be considered when the period of the stored liquid is within 70 and 150 percent of the fundamental period of the, tank structure. Since the sloshing period was calculated to be more than 150 percent of the structure period, sloshing effects were not included in the analysis. • Orthogonal Effects. For structures that have vertical elements of the lateral-force- resisting system not parallel to or symmetric about the major orthogonal axes of the system, orthogonal effects should be considered: Although the lateral system of the tank Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design -16 - � . , , , • � is shaped in a radial fashion, orthogonal effects were not considered at this time: Since the bays parallel to the direction of load were typically the critical elements, orthogonal effects should not have a significant effect on the overall results. • Vertical Load Distribution. The center column was neglected as part of tfie vertical load carrying system. Dead loads from the tank and water were assumed to distribute equally - to each of the perimeter columns. This is a conservative assumption when evaluating the column capacity and maximum bearing pressure of the foundations, but somewhat less - conservative when evaluating the potential uplift of the structure. 'The actual vertical load distribution, considering the center column, was used in the concept retrofit design phase. • Member Properties'and End Conditions. All members were assumed to have a yield stress of 36 ksi. T'he column base and the end conditions of all braces and stnats were �- assumed pinned and the column connection to the tank was assumed fixed from rotation. The tank shell structure was not included as part of this evaluation. • Rigid Base. The base of the structure was assumed to be completely rigid. Reactions at the base of the columns were forwarded to GeoEngineers, Inc. to assess the factor of safety of the foundation soil bearing pressures and its frictional resistance to sliding. Refer to Appendix A. A flexible base assumption should be used in the final retrofit _ design if nonlinear methods (i.e., friction dampers) are used to achieve an Immediate Occupancy performance level. • Footing Capacity. Due to the lack of as-buili information, the strength of the concrete footings to resist one-way and two-way shear due to the column reactions was assumed to be a subset of the foundation soil capacity. If the foundations are found to have marginal or inadequate bearing capacity under final design, the footings should be further evaluated. Maferial testing of the footings may be required to verify as-built conditions. 5.2.1 AWWA D100-96, ZONE 3 A seismic base shear of 0.09W, or 246 kips, was used for tHe AWWA D100 analysis. The base -shear was determined using the following equation; V = ZIG/RW * W where, Z = 0.3 (Zone 3) I = 1.25 (Use Factor, essential�facility) , C= 0.91 (natural period coefficient for Soil Type C) RW = 4.0 (Ductility Factor, cross-braced elevated tank) The columns at all levels were deternuned to have adequate strength; however, the diagonal braces in all tiers were found to be overstressed in tension: The top; middle, and lower tier braces have DCRs of 1.47, 1.40, and 1.40, respectively. The upper and lower struts have DCRs of 0.54 and 0.63, respectively. The overturning moment at the base of the tank resulted in a Renton. Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design -17 - �:_}�#!T,11 ��.� ��az�i���� � �� ., maximum downward vertical reaction of 974 kips and a maximum shear of 40 kips. There is no ;, uplift at the base of the columns. S.Z.2 1997 UB� ZONE 3 The seismic base shear using the nonbuilding equation controlled for the 97 LTBC Zone 3. analysis. The base shear was deternuned using the following equation: V = 0.56CaI * W where, Ca = 0.33 (Zone 3, Soil Type S�) - I= 1:25 (Importance Factor, essential facility) The calculated seismic base shear of 0:23W is. a limit state force� Therefore, the force was ` converted to a working stress level (by dividing by 1.4), resulting in a base shear of 0.17W, or 4b4 kips. The upper portion of the columns was determined to have adequate strength: The middle and , lower portions have DCRs of 1.04 and 1.15, respectively; due to combined bending and axial compression stresses. The diagonal braces in all tiers were found to be overstressed in tension.. The top, middle, and lower tier braees'are substantially inadequate with DCRs of 2.44, 2.21 and 2.10, respectively. T'he upper and lower struts have DCRs of 1:04 and 1.42, respectively. The overturning moment at the base of the tank resulted in majcimum reactions of 1312 kips in compression, 271 kips of uplift, and 134 kips in shear. 5.2.3 1997 U8� ZONE 4 The seismic base shear using the nonbuilding equation controlled for the 97 UBC Zone 4 analysis: The base shear was determined using the following equation: V = 1.6ZN�UR * W where, Z = 0.4 (Zone 4) N� = 1.0 (Near-Source Factor, l l km from to the Seattle fault) I= 1.25 (Importance Factor, essential facility) R= 2.2 (Ductility Factor, tanks on braced legs) The calculated seismic base shear of 0.36W is a limit state force. Therefore, the force was converted to a working stress level (by dividing by 1.4), resulting in a base shear of 0:26W, or 710 kips. The columns were found to be overstressed full-height due to combined bending and axial compression stresses. The upper, middle, and lower.portions of the columns have DCRs of . 1.10; 1.33 and 1:50; respectively. T}ie diagonal braces in all tiers were found to be overstressed. in tension. The top, middle; and lower tier braces have DCRs of 3.53; 3.13 and 2.90, respectively. The upper and lower stiuts have DCRs of 1.60 and 2.17, respectively, Tfie Renton Eleyated Water Tanks September.24, 2001 Seismic Evaluation & Concept Retrofit Design -18 - � • , , , . , overturning moment at the base of the tank resulted in ma�cimum reactions of 1690 kips in compression, 668 kips of uplift, and 202 kips in shear. 5.2.4 1997 UB� SITE SPECIF►C SPECTRA A seismic base shear (working stress level) of 0.17W, or 453 kips; was determined using the site specific spectral analysis for a 10 percent/SQ-year event, assuming 5 percent damping. The spectra was increased by 1.25 (importance factor for essential facilities) and decreased by a factor of 2.2 (ductility factor). The calculated base shear is 98 percent of the Zone 3 static base shear and 64 percent of the Zone 4 static base shear. The upper columns were found to have adequate strength. The middle and lower columns have DCRs of 1:04 and 1:12; respectively, due to combined bending and �ial compression stresses. The diagonal braces in all tiers were found to be overstressed in tension. The top; middle,.and lower tier braces have DCRs of 22, 21 and 2.0, respectively. T'he upper and lower struts have DCRs of 1.05 and 1.40, respectively. The overturning moment at the base of the tank resulted in maximum reactions of 1399 kips in compression, 273 kips of.uplift, and 255 kips in shear. 5.2.5 FEMA 356 Site specific response specfra using a 5 percent damping ratio was used for the FEMA 356 performance-based analysis. The spectrum corresponded with a 10%/50-year event and was not scaled by a response modification factor, nor was it scaled to a working stress level. Two modes of vibration were required to capture at least 90 percent of the participating mass of the reservoir in each of the principal horizontal directions. The peak member forces, displacements, and base reactions for each mode of response were combined by the SRSS method. The columns, braces, and struts were analyzed as either farce- or deformation-controlled elements. The upper and middle portions of the columns met the Life-Safety performance, and the lower portion of the columns met the Collapse Prevention performance criteria under combined compression arrd flexural stresses: T'he diagonal braces on all levels did.not meet the Collapse Prevention requireinents for tensile capacity: The upper struts met the Collapse Prevention requirements, but the lower struts did not. The overturning moment at the base of the tank resulted in maximum reactions of 2012 kips in compression, 884 kips of uplift, and 341 kips in shear. 1fie column reactions were not factored. down to account for ductility as permitted for Life-Safety and Collapse Prevention performance, but not recommended for Immediate Occupancy performance. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 19 - . . � � � . � S.Z.6 Summary Table 3 is a summary of the seismic base shears calculated for the Rblling Hills 300,000 Gallon water tank based on the different standard documents: Table 3- Seismic Base Sheor, RolGng Hills 300,000 Gallon Tank " Standard AWWA Zone 3 97 UBC Zone 3 97. UBC Ione 4 UBC Site S ectra � Base 0.09W ' 0.17W .. 0.26W 0.17W Shear 246 k 464 k 710 k 453 k Table 4 summarizes the demand capacity ratios for the different elements of the Rolling Hills tank under the various analytical methods and standards. Also included is the expected performance level of the existing tank using FEMA 356 methodologies: The ma�cimum column reactions under each standard are also shown. Table 4- DCRs and Performance, Rolling Hills 300,000 Gallon Tank - Demand Ccpacity Ratio (DCR) Expected Performance* Element A WWA Zone 97 UBC Zone 3 97 UBC Zone 4 UBC Site Spectra FEMA 356 _ 3 Columns: U er 0.71 0.89 1:10 0.98 LS Middle 0.79 1.04 1.33 1.04 LS Lower 0.84 1.15 1:50 . 1.12 CP Braces: U er 1.47 2.44 3.5.3 2.20 < CP - Middle 1.40 2.21 3:13 2.10 < CP Lower 1.40 2.10 2.90 2:00 < CP � StTuts: U r 0.54 1.04 1.60 1.05 CP � Lower 0.63 1.43 . 2:17 1.40 < CP Reactions: Downward 974 k 1312 k 1690 k 1399 k 2012 k U lift 0 271 k. 668 k - 273 k 884. k Sheaz 40 k 134 k: 202 k 255 k 341 k *The following abbreviations were used: < CP = does not meet Collapse Prevention Level; CP = meets Collapse Prevention Leve1; LS = meets Life=Safety Levei. Renton Elevated Water Tanks September 24, 2001 Seismic EValuation & Concept Retrofit Design - 20 - � . , , , • , 6.0 Concept Seismic Retrofit Design and Costs 6.1 Overview Concept retrofit designs were prepared for both the Highlands and Rolling Hills elevated water tanks utilizing different methodologies. Conventional stiffening and strengthening schemes were developed usirig Zone 3 and 4 criteria from the 1997 UBC. Linear static analyses were performed on the finife element models developed in SAP 2000�`�"' with assumptions identical to those used in the evaluation phase. The columns, braces, and struts found to be overstressed were typically replaced with larger sections. Energy dissipation was evaluated as an alternative approach to the conventional strengthening. schemes. Passive energy dissipation is an emerging technology that enhances the seismic performance of the structure by adding damping. The primary use of energy dissipation devices is to reduce earthquake displacement and the coiresponding internal forces of the structure. Friction dampers suitable for cross bracing were evaluated to be the primary component to dissipate earthquake energy. The friction damper consists of a series of steel plates that are treated to develop reliable friction surfaces. The plates are mated together with high strength bolts in slotted holes and are allowed to slip at a predeternuned load. Refer to Figure 2. Fgure 2- Fction Damper (courtery of Pall Dynomics, Inc.) When terision in one of the braces forces the damper to slip, the four outer links are activated, shortening the other brace and keeping it taut. In the next half cycle, the other brace resists forces in tension and activates the damper in the other direction. The friction dampers are displacement-dependent devices that possess rectangular (rigid-plastic) hysterefic loops with negligible fade over several cycles of reversals. The response of friction dampers have an added benefit of being independent of velocity and/or frequency of excitation. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 21 - . . � � � . � Nonlinear dynamic analyses were performed using site-specific time history records provided by GeoEngineers, Inc. Since calculated response can be highly sensitive to characteristics of individual ground motions, the analysis was carried out with 12 ground motion records — the 1974 and 1975 Alaska Earthquakes and the 2001 Nisqually Earthquake, each with a 10 percent . and 2 percent probability of exceedance in 50 years, and each with a north-south and east-west component. Multidirectional excitation effects were accounted for by analyzing the three= dimensional model using the simultaneously irriposed pairs of earthquake ground motion records along each of the primary horizontal axes (i.e., north-south and east-west) of the structure. Seismic isolation systems were also considered, but not pursued as an option. Typical isolation systems reduce forces transmitted to the superstructure by decoupling the superstructure from the ground, lengthening the period of the structure, and adding some amount of damping. Base isolation is ideal for short, squat buildings, with a low fundamental period of vibration. $inee the natural fundamental periods of the two elevated tanks were moderately long, and since potential uplift demands on isolatbrs can reduce their reliability, base isolation was not determined to be a viable alternative. 6.2 Highlands 750,000 Gollon Tank UBC Retrofit, Increased Strength and Sfiffness The period of the stiffer retrofitted structure was reduced from 1.7 seconds to approximately 1.2 seconds. Assumptions regarding tank capacity, sloshing, orthogonal effects, vertical load distribution, and member end properties and end conditions remained tlie same as the evaluation phase. To meet UBC Zone 3 seismic criteria; a 3/8-inch thick steel jacket is required around the upper portion of all columns. Since the middle and lower portions of the columns have adequate capacity with their thicker wall sections, only the upper columns need to be strengthened. To - meet UBC Zone 4 seismic criteria, concrete needs be pumped into the steel pipe columns. The `concrete is required for the full height of the column to provide adequate compression capacity. Thru,bolts, headed studs, embedded plates, or other connection devices would be required to provide necessary shear transfer between the steel colurnn and the concrete infill. All existing braces and struts need to be removed and replaced with larger sections under both Zone 3. and Zone 4 criteria. Preliminary design suggesis that 10-inch square tubesteel sections are required for the braces and struts for Zone 3; 14-inch tube sections are required for Zone 4: Although tube steel sections were used for the new members, solid plate, steel pipe, or two pairs of back-to-back angles in a cruciform configuration could also be used. Based on the geotechnical assessment, the foundations need to be retrofitted for additional shear resistance _ capacity under UBC Zone 4 criteria. Refer to Appendix A. Additional shear capacity can be achieved either by increasing the area of the footing base or providing supplemental piles. Table 5 summarizes the retrofit requirements for the Highlands water tank under Zone 3 and Zone 4 UBC criteria. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 22 - � . , , , . , Table 5- UBC Retrofit, Highlands 750,000 Gallon Tank Element Columns: Upper Middle Lower Braces• Upper Middle Lower Struts: Upper Lower Existing Members t = 0.375" t = 0.406" t = 0.406" 2"x6" ►s = 12 sq: i: 2,�x6,, �s = 12 sq. i 2"x6" ►s = 12 sq. i C9x 13.4 w/ C12x20.7 C9x13.4 w/ C12x20.7 97 UBC Zone 3 t = 0.75" add 3/8" sleeve) . TS l Ox lOx3/8 (As = 14.1 sq. in TS 1Ox10x1/2 (As = 18.4 sq. in TS 1Ox10x1/2 (As = 18.4 sa. in TS 10x10x3/8 TS lOx l Ox3/8 Retrofit 97 UBC Zone 4 Fill with concrete Fill with concrete Fill with concrete TS 14x14x1/2 As = 26.4 sq. in} TS 14x 14x5/8 As = 32.4 sq. in) TS 14x 14x5/8 As = 32.4 sa. inl TS 14x 14x3/8 TS 14x 14x3/8 Connection plates for the braces and struts to the columns were not evaluated as part of this concept design, but will likely need to be replaced to allow for an increased amount of weld length. The base plates and anchor bolts may also need to be addressed. FEMA 356 Retrofit, Energy Dissipation For the energy dissipation alternative, 70-kip dampers are required at the intersection of all braces in all bays for the full height of the tank. The 24 friction dampers limit the drift in the structure to 5.6 inches (0.39 percent) for a 10 percent/50-year event and 8.6 inches (0.61 percent) for a 2 percent/50-year event. The 0:39 percent drift meets the Irnmediate Occupancy criteria for the 10 percent/50-year event, and the 0.61 percent drift meets the Life-Safety criteria for the 2 percent/50-year event. Based on the preliminary analysis, the existing columns and struts meet acceptable criteria for Immediate Occupancy and Life-Safety performance for the 10 percent and 2 percend50-year events, respectively, and need not be replaced. The existing undamaged 2-inch by 6-inch braces may be reused; however, if the majority of the braces are being repaired or replaced due to damage, smaller brace sizes may be used. Due to the amount of energy dissipation, the existing foundations have adequate bearing capacity and frictional resistance to sliding and are not �ubjected to any uplift forces. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 23 - . . � � � . � � 6.3 Rolling Hills 300,000 Gallon Tank UBC Retrofit, Increased Strength and Stiffness The period of the stiffer retrofitted structure was reduced from 2.1 seconds to approximately 1.4 seconds. Assumptions regarding tank capacity, sloshing, orthogonal effects, vertical load distribution, and member end properties and end conditions remained the same as the evaluation phase. The columns are adequate under UBC Zone 3 seismic criteria: To meet UBC Zone 4 seismic criteria, a'h-inch thick steel jacket is required around the lower portion of all columns. All existirig braces and struts need to be removed and replaced with larger sections under both Zone _ 3 and Zone 4 criteria. Preliminary design suggests that 7-inch square tube steel sections are required for the braces; 9- and 10-inch sections are required for the struts for Zone 3: To meet " Zone 4 criteria, 9 and 10-inch tube sections are required for the braces and struts, respectively. - Although tube sections were used for the new members, solid plate, steei pipe, or two pairs of back-to-back angles in a cruciform eonfiguration could also be used. Based on the geotechnical �' assessment, the foundations need to be retrofitted for uplift capacity and additional shear s- resistance under UBC Zone 4 criteria. Refer to Appendix A. Additional uplift and shear _ capacity can be achieved either by increasing the area of the footing or. providing supplemental �V piles. Table 6 summarizes the retrofit requirements for the Rolling Hills water tank under Zone 3 and Zone 4 UBC criteria. Table 6- UBC Ret�ofit, Rolling Hills 300,000 Gollon Tunk Element Columns: Upper Middle Lower Braces• Upper Middle Lower Struts• Upper Lower Connection plates for the braces and struts to the columns were not evaluated as part of this concept design, but will likely need to be replaced to allow for an increased amount of weld length. The base plates and anchor bolts may also need to be addressed. Renton Elevated Water Tanks September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 24 - • . , , , . , Existing Members t = 0.406" t = 0.406" t = 0,406" 1:25"x3.5" s = 4.4 sq. in) 1.25"x3.5" s = 4.4 sq..in) 1.25"x3.5" s = 4.4 s4.in) ClOx15.3 w/ C12x20.7 . C10x15.3 w/ C 12x20.7 9i UBC Zone 3 Unchanged TS 7x7x1/2 As = 12.4 sq. in TS 7x7x1/2 As = 12.4 sq. in TS 7x7x1/2 As = 12.4 sq. in TS 9x9x3/8 TS 1Ox10x5/16 97 UBC Zone 4 U t = 0.906" d 1/2" slee TS 9x9x1/2. s = 16.4 sq. in TS 9x9x1/2 s = 16.4 sq. in TS 9x9x1/2 s = 16.4 sct. in TS 1Ox10x1/2 TS 1Ox10x1/2 FEMA 356 Retrofit, Energy Dissipation For fhe energy dissipation altemative, 60-kip dampers are required at the intersection of all braces in all bays for the full heiglit of the tank. The 15 friction dampers limit the driff in the structure to 5.7 inches (0.40 percent) for a 10 percentl50-yeaT event and 8.1 inches (0.57 percent) for a 2 percent/50-year event. The 0.40 percent drift meets the Immediate Occupancy criteria for the 10 percent/50-year evenf and the 0.57 percent drift meets the Life-Safety criteria for the 2 percent/50-year event. - Based on the preliminary analysis; the existing coluinns and struts meet acceptable criteria for Immediate Occupancy and Life-Safety performance for the 10 percent and 2 percentl50-year events, respectively, and need not be replaced. The existing uridamaged 1'/a inch by 3'/z inch braces may be reused; however; if the majority of braces are being repaired or replaced due to damage, smaller brace sizes may be used. Due to the amount o� energy dissipation; the existing foundations have adequate bearing capacity and frictional resistance to sliding and are not. . subjected to any uplift forces. 6.4 Summary Concept level cost estimates were prepared for each retrofit alternative for both the Highlands and Rolling Hills tanks. Summaries of the retrofit costs are presented in Table 7 and Table 8 below. A more detailed breakdown of the cost for each alternative is included in Appendix D. Also tabulated are budget level replacement costs for tanks with identical capacities and meeting UBC Zone 3 and 4 criteria. The replacement costs, provided by CB&I Water, are presented in a range depending on the type of tank (i.e., leg tank, waterspheriod, or hydropillar). Toble 7- Retrofit and Replacement Cost, Highlands 750,000 Gallon Tank Criteria UBC Zone 3 iJBC Zone 4 FEMA 356 Construction $397,000 $749,000 $274,000 Retrofit Costs Design � Construction Services Fees $60,000 $113,000 Totnl $457 Replacement Cost Tank Replacement (Excluding Foundaiions) �C7L✓A - �JJVI� $975k - $1125k Table 8- Retrofit and Replacement Costs, Rolling Hills 300,000 Gallon Tank Retrofit Costs Re lacement Cost Criteria Construction Design & Tota1 Tank Replacement Construction (Exduding Foundations) Services Fees UBC Zone 3 $177,000 $27,000 $204,000 $450k - $SSOk . UBC Zone 4 $331,000 $50,000 $381;000 $525k - $650k FEMA 356 $178,000 $36,000 $214,000 Renton Elevated Water Tanks. September 24, 2001 Seismic Evaluation & Concept Retrofit Design - 25 - � . , u , , . , The construction costs tabulated above include 10 percent for mobilization, 10 percent for permits and sales taac, and a 25 percent contingency. for conditions unforeseen at this time. . Standard unit costs for items such as steel erection were increased approximately 10 percent to account for construction in 2002 and to account for inefficiencies in requiring the water tanks to remain operational during construction. Fees for design, preparation of plans, specifications and cost estimates, and services during construction are estimated to be 15 percent of the construction cost for UBC Zone 3 and 4 retrofit criteria. A 20 percent fee was assumed for the FEMA 356 criteria due to the increased analytical work and testing required for the friction dampers. Costs to retrofit each tank to meet either the UBC Zone 3 or Zone 4 criteria are approximately 50 to 80 percent of tfie cost to replace the tank, assuming no foundation work. Retrofitting the tank with friction dampers to meet FEMA 356 performance-based criteria is the most economical solution and:provides the highest level of performance. 'The construction cost to retrofit_both the Highlands and Rolling Hills water tanks with friction dampers is approximately $452,000. With an estimated $91,000 fee for design and services during construction, the total cost for the •� damper option is approximately $543,000. T bjr�26se\01\029�reports�final report.doc�kky Renton Elevated Water Tanks Seismic Evaluation & Concept Retrofit Design - 26 - T >: September 24, 2001 • � � � • � Q O � � �, Reatoa Elevated Water Taaks September 24, 2001 kismic Evalrotion 8 Concept Retrofit Desige P-1 �!r ,,., Wwr Photo 1— Highlands 150,000 Gallon Elevated Water Tank Photo 2— Upper Tier of Dingonal Bracing, Highlands Tank �,�x,„: R .�t.:� -r �'' a..� ��..r,.c�.. � - .�.+ss'i���� Photo 4— Bowed Diagonol Brace, Highlands Tank Photo 3— Underside of Highlands Tank Renron Elevated Water Tanks September 24, 2001 Seismic Evaluotio� 8 CoNcept Retrofit Desig� P-� •., ,,., ���_ __._.__ / Photo b—(olumn Base, Highlands Tank Renro� Elevated Water Tanks September 24, 2001 Seismic Evaluation 8 Concept Retrofit Design P-3 •., ,,., Phato 5— Bowed Diagonal Brace, Highlands Tank Photo 7— Rolling Hills 30U,000 Gallon Elevated Water Tank Resto� Elevated Woter Tasks kptem6er 24, 2001 kismic Evoluation 8 �oscept Retrofit Desiga P-4 • . , , , . , Photo 8— Bracing System, Rolling Hills Tank Photo 4— Underside of Rolling H11s Tank � 4 � �lt •• , ,� 'R i �' .:�ic u. Ai� r'r, E+I-�' .��• � .Fw4�. Phota 10 — Bowed Diaganal Brace, Rolling H11s Tank Re.ron Elerared Worer Taaks September 24,1001 Seismit Erabotioe 8 Co�tept Retrofit Desipi P-S �•, ,,•, , ,�. � �, .� '.�' � ��' Photo 12 —(olumn Base, Rolling Hills Tank Reeton Elevated Water Tanks September 24, 2001 Seismic Evolrction 8 Coacept Retrofit Desig� P-6 •., ,,., Photo 11— Bowed Diogonal Broce, Rolling Nills Tonk ��n � � � � z �i.t cY ; �i � ' � '�" � �, �;.�. � �.:� ���-����� � ��� � �� s � 3,. ''�. � %� �� s � %: .� p�� � Yi ,.,,r�„� _� �w�a* Hi�hlsnds Watcr Tank-6!'10/O1 ��,a-- DAMAGE DESCRIPTION AND DIMENSIONS ��A �� � C-�'� r4(v r � � 3� The Highlands water tank is a 750,000 gallon elevated water tank supported by eight 4foot-diameter stcei coiumns and cross-braced by 48 straps fabricated from 2" x 6" steel plates. A report was prepared by Chicago Bridge and Iron (CB&I) detailing the damage, which was confirmed by our visuai observations. The darnage con5ists of yielding of 42 out of 48 strap plate braces, resuhing in the braces being cumntly bowed. The specific damagc was that 6 braces were not bowed signifit2ntly, 36 brdces wue bowed less than 6 inches, and 6 btaces were bovved from 6 inches to 12 inches. The onty other damage observed was a pioce of broken concrete about one foot square at the comer of one of the footings at the shear plate embedment location. SCOPE OF WORK To function properly, the braces need to be mai�t, ahhough most of the braces do not need to be replaced. OF the 48 braccs, 6 are not bowed si�ificandy and reye�ire no work For the remaining 42 bcaces, thc scopc of work is te (1) rcpair 36 of the braces by cutting the bottom end of the brace m allow the brace to stra;ghten, and welding a splice connoction to rcco� the brace; and (2) repair 6 of the braces by cutiing them out and replaeing them with new braces. Additional scope is to (3) patch the one square foot of damaged concrete with a concrete patch material. NAZARD IV�TIGATION 'Il�e hazard mitigation proposa) consists of r�cplaeing 1l 48 existin braces with new braces that meet curnnt cod�s and standards. The braces would be 6" x 3.�plates. 'I7�is huard mitigation concept ��+ require other areas W be strengt6cned, such as cross-struts, base plates, and anchor bohs, to be viable. 'This pcaposal woald improva the performaace of the tar�k for moderate earthquakcs and li7cely eliminate the neecf for repair. For strong earthquakes, repair of t6e new bracing may still be rcquircd. The total cost of the haz�cd miti ation ro osal is �288 �00 and subtracting out the $73,100 repair cos� givcs s net cost of S21 S, 00. 'Ii�is is 295°�e tfie rcpair cost � Tho applicanYs co�hant is also preparing a detsikd repart and cost estimaie, cansidering in-kind repair, npg�de to current eodes and standatds, aad iitstall�ion of a rystem of dampe:s. Tbe rystem of dampers u likely to be expensive relaiive to the elig�ble repairs; however, it would be a very positive method to mitigate futun damage and is strong}y recommended for coc►sideration. Dampers have boen uscd in sevcral tanks in Sacramento and the University of California Davis, so dampers ara bocoming an accepbed technology. JUN-29-2�01 07�25 C I N ur ���`i PDr v+ 4G7 ti.� � cti � �. v..- Repalr cost � ,� ,�. �. � ��. •.Y� i Nem . 36 S 25.55 72 3 28.84 72 S 114.84 7Z S 5.10 920 1.932 8,268 367 Un�t Cost Total Cost Cut brace one end Mat`L• connec�ng p�aLe 125x5�Q4x284xS.63/�0=526.8�% labor. Weld oonn p1aEe 58' x$1.98=5114.64 Primelpairit� wit�e brush And two toats 2 sf x 52.55 = 55.10 ? Reolaca 6 brar� iMcind ` Cut brace boU� ends Mat1: New brace 2x6xd8k12'Hbc284 x 5.63/1b-S1237.70 Primelpaint new brace, 96 sf x�2.55 = E244.80 Ma11: connecUng pt8te Labor. Weld COnn plate Prime and pa1M oonnedion Swin9 sta9�n9 i��� crene (weeica) Crane operator � aler (hours) subtotel � Mobit�on 20°�4 Q 0 Subtota! U - Sates ts 82°k Engine nd design servioes 13.29� riOflStrlJG110I1 1118pCCbOr1 3°iv Tolal Patc,� Drolcen ooncrste Hazara Mtttgation Cost p�a��y ur�t Cost Total Cost Item Mat1: New braoe 3.25xex48Yt2'Ib�384xS.�•� 48 S 2�009.63 3 �.� Prime and p8int OraCe . 48 3 244.80 S 11.T50 Map: oonn p12x5x38x284xt.631b-S64.41 192 3 64.41 S 12.367 LaDo� Wold oonn plate 82' x 51.98=518238 192 S 162.36 S 31,173 Prime and Palnt connectio� 192 S 5.10 S � Swing ste91n91+��� Crane (wecks) (�ane cperatw 8 oler (hours) � a eao.00 s aao 5 S 4,355.00 S 21.715 2pp S 90.15 S 18.030 Sublotal E 193,377 Mob7iZeliOn 20% Fl.(� �o E 38 675 Subtotal �� �� Setes 829L S 19.028 Engmee ' design services 13.2% a ��� Con6trvction Inspettion 3°k a Totel � Subtrad repair cost S 73,051 e cost o m gaUon ' 12 � 25.55 S �7 6 $ 1,237.70 3 7.426 6 S Z44.B0 3 1,469 24 S 28.84 S 644 24 S 114.84 3 2,T58 24 i 5.10 S 122 1 S 84�.00 S 840 3 a a.�.00 s ,s.oa5 120 S 90.15 S 1�,818 S 4�� a e,7e� 3 , 4.815 � S1�8 3 � 5 '1.762 Stoo S ,�3,s�'-j Rollin� Hills Water Tank-6/20(Ol DAMAGE DESCRIPTION AND DIMENSIONS The Rolling Hills water tank is a 30U,000 gallon elevated water tank supported by five 3-foot-diazneter steel coIumns and cross-braceA by 30 straps fabricated from 1 1/4" x 3 1!2" steel plaics. A report was prepared by Chicago Bridge and Iron (CB&I) denSting the damage. which was confirmed by our visual observadons. The damage consistcd of yielding of mar►y of the 30 s�rap plate braces. resulting in the braces bcing currcndy bowed. The bowing is typicatly a double curvature diu to the braces being welded at the aossovcr. The specific damage is as follows: 9(3 undamaged plus 6 presiuned') braces wete not- bowed significantly,l3 (8 bowcd plus S presumcd') braccs had moderate bowing of about 2 to 3 inehes� az►d 8 braces wtre bowed frvm 6 inches to 8 inches. • Note: 11 braces were not accessible, so for the purpose of the cost estimate, 6 are presiuned to be ut�damaged and 5 are presumed to have a moderate bow. About 6 square fcct of grout under the base plates was broken. SCOPE OF wORK � 'To function propesly, the braccs need to be straight, although most of the braces do not need to be replaced. Of the 30 braces. 9 require no work. For the remaining 21 braccs, the scope of work is to (1) repair 1Q of the braces by cutting one end, allowing the brace to straighten. and welding a splice connection to reconnect the brace; (2) repair 3 of the braces by cutting both ends. allowing th� brace to straightcn, and welding a splice connection at both cnds W rcconnect the brace; (3) ttpair 8 of the braces by cutting them out and replacing than with new braces. Additional scope is to (4) patch 6 square feet of damagtd grout with new gFout. HAZARD MTIIGATION "Ibe hazard mitigation proposal cansists of rcpIacing aD 30 existing braces with new braccs that mect curnat codes and siandards. The braces would be 6" a 1.625" steet plates. This hazard mitigation conccpt may reqtme other arcu w be streagthene� such as eross-s�ruts, bast plates, and anchor bolts, to be viable. 'Ii�is pt�oposal would improve tt�c pufornsance of the tank for moderate earthquakes and 1t�cely climinate the nocd for repa�. �or s�orong earthqualces, repair of the new bracing may s�ll be required. The total cost of the ha2ard mitiga�on praposal is 5114,800 and subtracting out the 542,500 repair cost gives a net co6t of 572.300. This is 170% of the rcpair cost '!i►e applicant's consultar�t is also preparing a detailed report and cost estimate, considering in-kind r�pait, upgade to curra�t codes and standards, and �staliation of a system of dampers. 'Ihe system of dampers is likely to bc cxpcnsive relativt to the eligible repairs; however, it wouId be a very positive method to mitigate fuhuc damagc and is s�ongly recommended for consideration. Dampers have been used in scvrral tanks in Sacramento and the University of California T?avis, so dampers are becoming an accepted technology. :• ie s � t= -�. •./�. � Repa;r cost K� Quantity Unit Ccs! Total Cost Cut brac:e one end 10 S 25.55 Y 256 Mat'i: connedirtg plate .75x3x18x.284xS.63/Ib=�7.25 20 S 7.25 ; 145 Labor. We1d conr► Olak 42' x 31.9�583.18 20 S 83.t6 S 1.663 Prime/paird. wire brusA and lwo coats 2 sf x 3�2.55 = Z5.10 20 3 5.10 S 1 D2 ? e�air 3 bracet� . Cut brace both ends Mat7: connecti�g ptate .75x3x18x.284xS.83lI�S725 Lebor. Weld conn plate 42' x 31.9�383.16 Prtmelpak�t, wire brush and two coats 2 sf x 52.55 a 55.10 6 ; 12 S �2 � 12 $ 25.55 S T.25 E as.�s a s.�o a 153 e7 998 s� 3. Reelace 8 bt�ea in-itind Cut brace both �ends Mafl: New Graoe 1.25x3.5x50k12'lfDt.284 x i.63llb—i469.67 Prime/paini new DtaCe. 50 dx 52.55 = 5127.50 Mari: caruiec�ng plete l.abor. Weld Conn pbls Prime and paint connedfon Swin9 �9�9 i��) Crana (r+reeks) Crane opera6or � oiler (Aours) Subtotal � Mobilizetion 20°/a Q .� � SubtWal � sa+es s� EngFneertng and design servicss 13.2•/. COnSfi1Clfon ir�spection 39�e Totsl . 4- RPealr 6rokan p� Patd� grout square feet �s a 2s.ss. s 8 3 469.67 s 8 S 12T.50 S 32 S 725 S 32 S 83.16 3 32 $ 6.10 S 1 S 840.00 $ 2 S 4,355.00 S 80 S 90.15 3 409 3,757 1,020 232 2�68t 163 840 8�710 7.212 S 28.470 ��� s 2,80� — 30�� $ 4, 3 1,025 6 S10 HazaM �IGtlgatio� Cos! Item Uuantity Unit Cost Tota! Cost Mat'� New braoe 6x1.625x50X12'ltDt.284x�.6311�51048.68 30 S 1,046.68 i. 31.400 Pr1me end pairtt braCe 30 S 127.50 S 3,825 Mat1: oorm pt 5x1�Q4x284�cS.83lih--�21.47 �2� S 21.47 S 2,578 Labor: Weid oo�n pta�e 58' x i1.98y3114.84 120 � 114.84 S 13,78/ Prime and pelnt tonnectioa 120 S 5.10 3 81Z SwtnA s�qi�9 (months) 1 a 840.00 S 840 Crane (weeke) 3 S 4,355.00 S 13,065 Ccana operetor d oiler (houts) 120 3 90.15 3 10.818 Subtolal $ T6,918 bAobiilzaUon 20°h ���1 $ 15,384 SuDtotat � a Sstes � 829�. S � 7.569_ Engineenng a�C desig� �ervices 13.2% S 12.184 Construction inapectlon 39S ir.• . Total SuDtract repalr oost S e cost o za m bon . �2r7 �O`i TOTAL P. � • en � :::�r • � �= � � :� � � � � .� �� � �T� � � �' ��� , �: � � � � � COST ESTIMATE C�ient: GeoEngineers, Inc. �ob No. For: City of Renton, Utiliry Sevices Division 26-01-029-002-OZ Project Title Estimated by Renton Water Tanks, Seismic Evaluation Reid Middleton �ate: September 24, 2001 Status of Design: Item Description . Quantity UBC Zone 3 Remove Existing Braces Remove Existing Struts Install New Braces 2600 Ib/brace x 48 Prime and Paint Install New Struts 1200 Ib/strut x 16 Prime and Paint Gusset Plates and Connection of Members Gusset Plates, Material Connections Prime and Paint Column Retrofit Sleeve.3/8-inch, Material/connections Labor Prime and Paint Swing Staging Crane Crane Operator � _� �� �� __ -_ • :��� ��� _� _� . �� � �� __ __ '•� �•� •. � 8 EA 8 Day 2513 SF 3 MONTH 7 WK 280 HRS Project Sub Total: Mobilization 10% Permits and Sales Tax 10% Contingency 25% PROJECT TOTAL: CONSTRUCTION TOTAL (ROUNDED UP TO NEAREST $1,000): Fees (Design and Services During Construction) 15% PROJECT TOTAL (ROUNDED UP TO NEAREST $1,000): Estimate $56.21 $2,698 $56.21 $899 $2.551 $18,360 $0.69 $2.55 $41.80 $4,013 180.40 $17,318 $15.30 $1,469 $1,200.00� $9,600 $840.00 $2,520 $4,355.00 $30,485 $90.15 $25,242 $273, 719 $27,372 $27,372 $68,430 $396,892 $397,000 $60,000 $457,000 � � � � � COST ESTIMATE C�ient: GeoEngineers, inc. �ob No. For: Ci of Renton, Utility Sevices Division 26-01-029-002-02 Project Title Estimated by Renton Water Tanks, Seismic Evaluation Reid Middleton Date: September 24, 2001 Status of Design: ConceF Item Description Quantity En Number Unit Un' ; ~= HIGHLANpS.:750,000 GALL,O,N WATER �TAN14'"��; " ` _ � ` z,.s UBC Zone 4 Remove Existing Braces 48 EA Remove Existing Struts 16 EA Install New Braces 4655 Ib/brace x 48 223,440 LB Prime and Paint 10080 SF Install New Struts 1710 Ib/strut x 16 27,360 LB Prime and Paint 1331 SF Gusset Plates and Connection of Members Estimate $5621 $2,698 $56.21 $899 $0.69 $154,844 $2.55 $25,704 $0.69 $18,960 Gusset Plates, Material 96 EA $41.80 $4,013 Connections 96 EA $180.40 $17,318 Prime and Paint 96 EA $15.30 $1,469 Column Retrofit Fill with Goncrete 424 CY $400.00 $169,600 Prime and Paint 1000 SF $2.55 $2,550 Foundation Upgrades Increase shear capacity 8 EA $5,000.00 $40,000 Swing Staging 4 MONTH $840.00 $3,360 Crane 9 WK $4,355.00 $39,195 Crane Operator 360 HRS $90.15 $32,454 TOTALS Project Sub Total: Mobilization 10% Permits and Sales Tax 10% Contingency 25% PROJECT TOTAL: CONSTRUCTION TOTAL (ROUNDED UP TO NEAREST $1,000): Fees (Design and Services During Construction) 15% PROJECT TOTAL (ROUNDED UP TO NEAREST $1,000): $516,459 $51,646 $51,646 $129,115 $748,865 $749,000 $113,000 $862,000 - � � ► • � Client: GeoEngineers, Inc: For: City of Renton, Utility Sevices Division Project Title Renton Water Tanks, Seismic Evaluation �ate: September 24; 2001 Item Description FEMA 356, Energy Dissipation Remove Existing Braces Install New Braces A.steel = 4.0 sq. in = 612 Ib/brace x 48 � Prime and Paint Install Dampers 70-kip Friction Dampers Labor Gusset Plates and Connection of Members Gusset Plates, Material Connections Prime and Paint Crane Crane TOTALS COST ESTIMATE Job No. 26-01-029-002-02 Estimated by Reid Middleton Status of Design: Quantity Number Unit 481 EA 29,400 LB 1800 SF 24 EA 8 DAY 96 EA 96 EA 96 EA 3 MONTH 5 WK 200 HRS Concept Engineerinq Estimate Project Sub Total: Mobilization 10% Permits and Sales Tax 10% Contingency 25% PROJECT TOTAL: CONSTRUCTION TOTAL (ROUNDED UP TO NEAREST $1,000): Fees (Design and Services During Construction) 20% T PROJECT TOTAL (ROUNDED UP TO NEAREST $1,000): $56.21 � $2.698 $0.69 $20,374 $2.55 $4,590 $3,308.00 $79,392 $2,062.00 $16,496 $41.80 $4,013 $180.40 $17,318 $15.30 $1,469 $840.00 $2,520 $4,355.00 $21,775 $90.15 $18,030 $188,675 $18,868 $18,868 $47,169 $273,579 $274,000 $55,000 $329,000 � � � � • � C�ient: GeoEngineers, Inc. For: City of Renton, Utili Sevices Division Project Title Renton Water Tanks, Seismic Evaluation �ate: September 24, 2001 Item Description UBC Zone 3 Remove Existing Braces Remove Existing Struts Install New Braces 2046 Ib/brace x 30 Prime and Paint Install New Struts 1806 Ib/strut x 10 Prime and Paint Gusset Plates and Connectior� of Members Gusset Plates, Material Connections Prime and Paint Swing Staging Crane Crane Operator ALS COST ESTIMATE Job No. 26-01-029-002-02 Estimated by Reid Middleton Status of Design: Co 30 EA 10 EA 61,380 LB 3395 SF 13,440 LB 1066 SF 60 EA 60 EA 60 EA 3 MONTH 5 WK 200 HRS Project Sub Total: Mobilization 10% Permits and Sales Tax 10% Contingency 25% PROJECT TOTAL: CONSTRUCTION TOTAL (ROUNDED UP TO NEAREST $1,000): Fees (Design and Services During Construction) 15% PROJECT TOTAL (ROUNDED UP TO NEAREST $1,000): ineering Estimate $56.21 $1,686 $5621 $562 $0.69 $2.55 $0.69 $9,314 $2.55 $2,719 $41.80 $2,508 $180.40 $10,824 $15.30 $918 $840.00 • $2,520 4,355_00 $21,775 $90.15 $18,030 $122,050 $12,205 $12,205 $30,513 $176,973 $17T,000 $27,000 $204,000 � � � � � COST ESTIMATE c�ient: GeoEngineers, Inc. �ob No. For: City of Renton, Utili Sevices Division 26-01-029-002-02 Project Title Estimated by Renton Water Tanks, Seismic Evaluation Reid Middleton �ate: September 24, 2001 Status of Design: Co Item Description Quantity Number Unit UBC Zone 4 Remove Existing Braces Remove Existing Struts Install New Braces 2700 Ib/brace x 30 Prime and Paint Install New Struts 2686 Ib/strut x 10 Prime and Paint Gusset Plates and Connection of Members Gusset Plates, Material Connections Prime and Paint Column Retrofit Sleeve 1/2-inch, material/connections Labor Prime and Paint Foundation Upgrades Increase shear capacity Swing Staging C�ane Crane Operator ALS �� �� __ __ : ���� �� �_ �_ . .;. � �.. � __ __ .�� .�� .�� __ �_ �� �� �� 5 EA 3 MONTH 6 WK 0 HRS Project Sub Total: Mobilization 10% Permits and Sales Tax 10% Contingency 25% PROJECT TOTAL: CONSTRUCTION TOTAL (ROUNDED UP TO NEAREST $1,000): Fees (Design and Services During Construction) 15% PROJECT TOTAL (ROUNDED UP TO NEAREST $1,000): Engineering Estimate Unit Cost Total - ss rr��,-`x $56.21 $1,686 $56.21 $562 $0.69 $56,133 $2.55 $11,131 $0.69 $13,852 $2.55 $2,719 $41.80 $2,508 $180.40 $10,824 $15.30 $918 $6,440.00 $32,200 $1,200.00 $6,000 $2.55 $4,447 $7,000.00 $35,000 $840.00 $2,520 $4,355.00 $26,130 $90.15 $21,636 $22s,2s� $22,827 $22,827 $57,067 $330,987 $331,000 $50,000 $381,000 � • 1 f 1 ' 1 COST ESTIMATE Client: GeoEngineers, inC. Job No. For: City of Renton, Utili Sevices Division 26-01-029-002-02 Project Title Estimated by Renton Water Tanks, Seismic Evaluation Reid Middleton Date: September 24, 2001 Status of Design: Con Item Description Quantity FEMA Remove Existing Braces Install New Braces A.steel = 3.0 sq. in = 495 Ib/brace x 30 Prime and Paint Install Dampers 60-kip Friction Dampers Labor Gusset Plates and Connection of Members Gusset Plates, Materia) Connections Prime and Paint Crane Crane Operator ALS 850 LB 970 SF 15 EA 5 DAY 60 EA 60 EA 60 EA 2 MONTH 4 WK 160 HRS Project Sub Total: Mobilization 10% Permits and Sales Tax 10% Contingency 25% PROJECT TOTAL: CONSTRUCTION TOTAL (ROUNDED UP TO NEAREST $1,000): Fees (Design and Services During Construction) 20% -- � PROJECT TOTAL (ROUNDED UP TO NEAREST $1,000): iineering Estimate Cost Total ; 56.21 $1,686 $0.69 $10,291 $2.55 $2,474 308.00 $49,620 062,00 $10,310 $41.80 $2,508 $180.40 $10,824 $15.30 $918 $840.00 $1,680 $4,355.00 $17,420 $90.15 $14,424 $122,155 $12,215 $12,215 $30,539 $177,125 $178,000 $214,000 __. _.._ _._ .. _ _.. _ .___ . _. _.._ _ __ ___ __ ... . ..... ....... . __..__ ._ _._. ._ . _ _. :aw croN�a o��: ¢:,is� ze-.xx+- �s HIGHLANDS ELEVATED RESERVOIR VICINITY MAP VICINITY MAP NTS Sec,�'� o� '• 3 . � ----�•---•----•--._....-----•••--..__...-•-------•----------------•--------------------........._.........-••-•-----•�-----•------�- ----��------•-------------------...._.._......--- -----------------•-- � ..,.. . ROLLING HILLS ELEVATED RESERVOIR VICINITY MAP Vllage PI � 1� _ � � !�- � � I� � SE " ¢ 0 .� � � � �. � � 8th Oc. � � . � � 5 , �� � � o , ,. , � ,..- _ . , �% . , __ _ . . _ _ _. , . . _. ... _ _. m. �� , � �::��i�� I����� �D���°�c�� ���� -� � a � . � ... � _ o ; � � . �, . . _ ., ; r , , ��a ` c��c. _ , 16yt►;St Lk Y � ! �o�� S . SE 16th PI; : ,`�� �� ,c� C ' �n : . �g�h �� � S, 1`7`th� St ' -`�o Sf Q ' '�' � �j � � �y 9 S 18th � � S 18th � � °��,� �cr�. `� �r" � _ o N N = �`�'F � � ' �F a, Q ,�9f SE 15Tth . J, c Rollifl - � � .�� � � � [� S 21st St _ _ �— - . P� �t Dr W a �5� � � ��� �5� �_ SE 21s#' St �- ��� � SE 161st St Se.�--��on; 3. 3 -- Thomas Malphrus - Renton's NFIP status Page 1 I From: "D'Acci, Tim" <tdac461 C�ECY.WA.GOV> To: "'tmalphrusC�lci.renton.wa.us"' <tmalphrusC�ci.renton.wa.us> Date: 10/ 16/01 10:53AM Subject: Renton's NFIP status The city of Renton is a compliant participating community in the National Flood Insurance Program and has no active CAV or compliance issues with NFIP requirements. Please use this certification as part of any Hazard Mitigation Grant application �. ��-���;� �,� ti� o� r�ow� W A-SH-� N�ToN � i�TL 17 L�I�'1"ZT-I`��1`lT o� �Gc��pG y i�GGAi��.iNG RGrI �c>N�S C A V �- � i i� STA-T� S S c.�-`t'; � n: 3.� / �4C'�NGY M.�,�,'cc<` � � �� , � < > � �� `��y o o ,•� / Federal Emergency Management Agency The Honorable Jess Tanner Mayor Renton 1055 South Grady Way Renton, WA 98055 Dear Mayor Tanner: Washington, D.C. 20472 �UG 3 � I99g �: <<', _ � f`� �; � r, /� .y ,y�,, Congratulations! Based on the field verification of your five-year cycle application (report enciosed), I have determined that Renton will increase to a Class 7 in the National Flood Insurance Program's (NFIP) Community Rating System (CRS). This means that NFIP policies issued or renewed for properties in the Special Flood Hazard Areas (SFHAs) beginning October 1, 1999, will receive a 15 percent premium discount. These continued savings are a tangible result of the v�oluntary activities your community has implemented. tt should be noted that reduced rate Prefened Risk Policies are available for eligible properties in B, C, and X zones; and all policies in A99 zones, already receive premium reductions in the base rate. Therefore, these zones are limited to a 5 percent CRS discount. All discounts are applied before the addition of certain fi�aed fees. Provided that there are no NFIP compliance actions, the rating will be automatically renewed yearly (no letter will be sent) as long as your community continues to implement the activities to which you annually certify each October. ff no additional modifications or new act'nrities are added, your community will not receive another verification for five years. Meanwhile, we will periodically send you updated infoRnation to keep your community informed vn the CRS. You are encouraged to add new act'nrities annually to reach an even better CRS classification. Each improvement in CRS Class brings higher flood insurance premium savings and brings your community closer to being disaster resistant and a truly "sustainable communit�'. This is the goal of FEMA's new initiative, Project lmpact, which seeks to focus the energy of businesses, citizens, and communities in ihe U.S. on the `importance of reducing their susceptibility to the impact of natural disasters, including hurricanes, severe storms, earthquakes, and wildfires, in addition to floods. Project lmpact will be using CRS community classifications as one key source to document mitigation activities. For additional Project Impact information, please refer to the enclosed Fact Sheet and visit our Web site at www.fema.qov. If you have any questions regarding your class�cation or desire more information on the enclosed scoring, please contact our FEMA regional office within 30 days of this not'rfication. Howev�er, if the request inwlves a change in points that does not change your overall CRS class, then due to resource constraints the request for reconsideration will not be reviewed, and should be included as a mod�cation to your ne�Q application. Once again, I applaud your community for the CRS activities you've undertaken. ince ely, J Ann Howard dministrator Fede�al Insurance Administration Enclosure � �-t�; o n ' 3 • C � DG°�af�� NFIP/CRS Renton, Washington NFIP Number: 530088 COMMUNITY RATING SYSTEM Date of Verification Visit: July 9, 1998 VERIFICATION REPORT Verified Ciass 7 Cycie This Verification Report is provided to explain the recommendations of Insurance Services Office, Inc. (ISO) to the Federal Insurance Administrator concerning credits under the Community Rating System (CRS) for the above named community. A total of 1663 credit points are verified which results in a recommendation that the community be classified as a CRS Class 7. The community has met the Class 7 prerequisite with a Building Code Effectiveness Grading Schedule (BCEGS) classification of 3/3. The following is a summary of our findings with the total credit points for each activity noted in parenthesis: Activitv 310 - Elevation Certificates: FEMA Elevation Certificates have been and will continue to be maintained by the community on all new development within the Special Flood Hazard Area (SFHA) since their enrollment into the CRS in 1993. All elevation certificates have been entered into a computer format using the elevation certificate software provided by ISO. (71 points) Activitv 320 - Map Information: Credit is provided for furnishing inquirers with information from the community's latest Flood Insurance Rate Map (FIRM), publicizing the service and maintaining records. (140 points) Activitv 330 - Outreach Proiects: This Community pa�ticipates in various public information mediums that receive credit under this activity. Flood information is published in "The City Source" newsletter annua{ly. This community has also included floodplain information on its community web site. Other credited projects include: A flood awareness week that is sponsored by King County, a flood warning brochure available in the Surface Water Utility department, and flood information published in the tefephone book. (73 points) Activitv 340 - Hazard Disclosure: Credit was verified under this activity in recognition of the Washington State "Disclosure" law (RCW 64.06) which requires a seller to disclose whether or not a property is located in a flood zone, and whether or not that property has ever been flooded. Also, the community requires flood hazard disclosure to be recorded on all final subdivision plats. (15 points) i Renton, Washington N FI P#: 530088 Page 2 Activitv 350 - Flood Protection Librarv: Documents relating to floodplain management and locally pertinent flood issues are available throughout the King County library system. (30 points) Activitv 360 - Flood Protection Assistance: Credit is provided under this activity for providing the public assistance in flood protection such as providing historical information, site visits and providing assistance on retrofitting techniques. (59 points) Activitv 410 — Additional Flood Data: Credit is provided under this activity to recognize the City of Renton and the King County Surface Water Management Department's efforts to study the floodplains of the Cedar River and May Creek utilizing a higher hydrology standard than that reflected on the Flood Insurance Rate Maps. (92 points) Activitv 420 - Open Space Preservation: Credit is provided under this activity for the preservation of floodplain area as Open Space. Of the 891 acres of regulatory floodplain within the City of Renton, 324 acres qualify as open space. (290 points) Activitv 430 - Hiqher Requlatory Standards: The City of Renton has adopted Floodplain Management Ordinances and policies that include standards that exceed the minimum requirements of the National Flood Insurance Program (NFIP). Some of these standards include: a compensatory storage requirement and a State requirement that prohibits residential structures within a designated floodway. Additional credit was verified to recognize the adoption of regulations due to a State Mandate. Also, credit was provided to recognize the community's BCEGS classification of 3/3. (98 points) Activitv 440 - Flood Data Maintenance: The City of Renton has utilized its Geographical Information System ("GIS°) to develop layers of information in both database and hard copy formats, that augments their overall floodplain management program. This "GIS" system meets the FEMA "GIS° mapping criteria. (90 points) Activitv 450 - Stormwater Manaqement: Credit is provided for regulating the quantity and quality of surface water runoff from new developments in the watershed and for the assumed maintenance of all stormwater management facilities. Also, credit is provided for the ordinance which requires developers and property owners to use techniques that prevent erosion and soil loss from exposed land. Credit is provided for the development of a Stormwater Management Master Plan by the King County Surface Management Department that guides the enforcement of the stormwater management program at a State level in the Puget Sound basin. Also, credit is awarded for the adoption of the Uniform Building Code (UBC) which requires structures to meet minimum elevation standards for drainage. (327 points) Renton, Washington N F I P# 530088 Page 3 Activity 540 - Drainaqe Svstem Maintenance: Credit is provided under this activity to recognize the community's inspection and maintenance program of its drainage system. Credit was also verified for the prohibitory stream-dumping ordinance. (280 points) Activitv 610 - Flood Waminq Proqram: Credit was verified under this activity to recognize the Flood Threat Recognition System operated by the King County Surface Water Management department. (35 points) Activitv 630 - Dam Safetv: Credit is provided under this activity based on the approved credit for the Washington State Dam Safety Program. (63 points) Attached is the Community Calculations Worksheet that lists the ver�ed credit points for the Community Rating System. CEO Name / Address: Mr Jesse Tanner Mayor 1055 South Grady Way Renton, WA 98055 CRS Coordinator Name / Address: Mr. Ronald Straka Surface Water Utility Supervisor 1055 South Grady Way Renton, WA 98055 (425)430-7248 Date Report Prepared: February 3, 1999 Community : Renton, WA NFIP Number : 530088 720 COMMUNITY CREDIT CALCULATIONS (Cycle) CALCULATION SECTION : Verified Activity Calculations: c310 71 = c320 140 = c330 73 = c340 15 = c350 30 = c360 59 = c410 83 x CGA c420 261 x CGA c430 88 x CGA c�L40 81 x CGA c450 295 x CGA c510 = c520 = c530 = c540 280 = c610 35 = c620 = c630 63 = 1.11 = 1.11 = 1.11 = 1.11 = 1.11 = 722 Community Classification Calculation: cT = total of above Community Classification (from Appendix C): CEO Name/Address: Mr. Jesse Tanner Mayor 1055 South Grady Way Renton, Wa 98055 Date RepoR Prepared: February 3, 1999 Credit 71 140 73 15 30 59 92 290 98 90 327 280 35 C� cT = 1663 Class = 7 CRS Coordinator Name/Address: Mr. Ronald Straka Surface Water Utility Supervisor 1055 South Grady Way Renton, WA 98055 (425)430-7248 AW 720 ►:. .. , _ . -,i r ���V����� �������� ������� ���. 90 South Blackwood Ave, Eagle ID. 83616 (208) 939-4432 Mr. Ronald Straka, CRS Coordinator I=�:t� ., g��y� ,�{�;' City of Renton 1055 South Grady Way �,� ��; �;_ �� r _ Renton, WA 98055 �,;a:,� ��� . _ ; z�r�i:��"., �i'�,'7i' ; �� ;f; _��:; - - _ � .. �,,�5�' f� tx `, C;�`; ��� `��� _ �; Dear Ron: February 3, 1999 As a follow up to your reapplication for classification under the Community Rating System (CRS), I am providing you with the preliminary results of my verification of your credit for your CRS class. At the present time, I have verified 1663 credit points for the City of Renton. A summary of my findings is discussed in the enclosed draft narrative report and Community Credit Calculations Worksheet. Please be advised that my findings are subject to further review by Insurance Service Office, Inc. (ISO) and to the acceptance by.the Federal Emergency Management Agency (FEMA). If you have any questions or if I can be of any assistance, please contact me at (208) 939�432. cc: Mr. George Currin, FEMA Regional CRS Coordinator Mr. Tim D'Acci, WA Sfate NFIP Coordinator Mr. Bill Trakimas, ISO/CRS Technical Coordinator � U � � b.iJ .� � � � � ,� ♦ 1 a,,-..:, :. � �;' � ,;, � � '`�� �; � ; � � ��z �� � �; O��\ � ' / O �� � • �, +� ��v W � •_l � r� � � v 0 � z W z ��/ ir W H Z W � C� C � � � � � h � � � i � O O N � � �, a� .� O � U � ■ � G Z O � v] � � s..� � 3 � � � b -� � � � � •� V Q���o � m H F— � O � H � � �� � � � "� � A � J � O O �p � N � H = �4 ��_ h ' �_ K� .. y `p � c J Y • fp �o y H y � a � � d � � � � � C O � � N az M m N � � O � a ...1 d W � � a W J � O 7 a � /�a i ����Ai ioN �r�o Pvb�.s� � �vo�.vEMENT pvb�►c.. No-t'�c_c 1 lc��c.c�i i n fi1n e. So� Go�nfi� �out' (1� � o�tvbe.r- !s � 22.. 1 2Oo l. Se.��t-;�n � � �� CITY OF RENTON, WA PLANNING/BUILDING/PUBLIC WORKS 1055 S. Grady Way Renton, WA 98055 NOTICE OF PUBLIC COMMENT OPPORTUNITY The City of Renton is proposing to repair and construct seismic upgrades to the Highlands 0.75 MG and Rolling Hills 0.30 MG elevated water tanks. The upgrades include the installation of friction dampers at the centers of the diagonal bracing on the tanks to dissipate earthquake energy. The City of Renton will consider several altematives to this proposal: {1) retrofit the tanks per criteria of UBC Zone 3 or Zone 4; (2) replace the existing tanks with new tanks designed to better withstand seismic events; (3) provide no seismic upgrades to the tanks. If you wish to comment on this proposal, please contact Tom Malphrus, Project Manager, at the address listed above or by phone at 425-430-7313 or by e- mail to: tmalphrus@ci.renton.wa.us. All camments must be received by 4:30 P.M., Thursday, October 25, 2001. Published in the South County Journal October 15 and 22, 2001. �22 I�`�01Z11V�—SG 1'iZO�-=LE t-0(Z C—zT�/ OF KGN�ON WF�-T�1�C Sc>PF'L�� ��/SI r'.i11\ � �iE_._�' �- _F-�'fL. >: f -f/� _>'�t �'f ..�1 fr/,C'� t; ���J: ! �J"�/v ,--,/�l ,�. �� r":�r y�'d ! �-��'�i .'-,�/� � n n J � N Z Y Z W � � CC g � z � � a z z o �. �� ,, r. ,�.-.,rt �� rh���� ,i � � z �',.��•,�'.,,�, �. z g � ,�,,,�, �, F��,,,<<�,�,., �1..��fi�E��� ��.,�, ���:��� ��FE� �,.�< <,.,,,..:,_ s�,, �.:�; v,� �. „��,,,:::.,.., ,;'_VJ , , '�I ; , a�, � *� � I a�M �-1 �_ i� � �-�i', � �M � � �o;,� � � E � � � i <<. � �.., i � � _! ! � I ! ; w I ��� � ., �,E� _ � , ,, „t� �,,� � 0 — -a o Z I � � � w J � � � � ¢> � z a � \,' w> _ _ . _ _ _ — _ � 7 � � � i � �on > i i �PM p � ; i � � � � . i � � � ! � j , ; � �' �'T�� '�d"�� I i ;�° � ! `/%� � rnwi,v�r \_/ 1�.15Y5.�9o'� h�rvlirrtCRrl�r '��tnu �ra�.�g za.i� . t�1ri[ I f9=fm ' i.noo I � I � .. � M nn�J � � —�— ��l ' �'' . �71 tVJ 1' LT L � ,— ,. , r co rn c� J J J J J J J � � � � � > � O L I> 4i. � zno :� z saa xoo a c w� aan� ou, Ga�n � (P1 (� A x p� P P .- -� r �;s�� ,,��, ��• � ,• � � � � � � iaESFRVOIR PUMP PRV METER PRE-SSUf�F � ZONE � � i I I � i � � w Z O � o � � z � � � i � � i �� , GP1.1 OF1.1 m — +,ena a�sn a .00n acae �n�. m r.are P A �_ aoa r I GPi.t I i i O �' � � N �p�4� ; � , 0 0 O � J d � �l �> �^ I I ;2.n sx roe r,arn +.oao cm.� cr�� S ¢ �� ,��t..�.l,t...it�l"rll.� „ I i i , , , �' ,_ti,. �' ^ N (#.P�S J J J J W W W � � � zs�o S�i.eon sac GGM a.,l ,�r.i � i�� � �� (�' i �,. ��� � ,�. :� �� •.: �.'4i�Nf �" ' I .. i ��. ,.' i � I � \� ! 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Go��4Z�N-��y��r c.�{-rv�� usC 'L.►�N A-�E. �4?Pi��vGV� � ADd�T�D Required of all Cities and Counties Required of Cities and Counties Fully Planning under the GMA Jurisdiction Adopted Adopted Adopted Comp Adopted Development Pending Critical Resource County- Plan Due Comp Regulations Remand Orders Areas Lands wide Date Plan (Counties Planning ) Policies (Counties ) Zoning North Bend 1/19/93 N/A N/A 7/1/94 5/16/95 8/5/97 Pacific 12/14/92 N/A N/A 7/1/94 7/19/95 7/19/95 Redmond 6/7/92 N/A N/A 7/1/94 7/19/95 7/29/96 Noncompliance Amd 10/21/97 and Invalidity Order Renton 9/14/92 N/A N/A 7/1/94 2/24/95 6/11/95 Sammamish 8/25/99 N/A N/A 8/31 /03 NevAy Planninp Newly Planninp SeaTac 11 /92 N/A N/A 7/1 /94 12/20/94 6/24/97 Seattle 7/13/92 N/A N/A 7/1 /94 7/25/94 12/12/94 Shoreline 6/29/00 N/A N/A 8/31/99 11/23/98 6/29/00 Skykomish 3/13/98 N/A N/A 7/1/94 2/8/93 4/10/95 Interim Sno ualmie 5/26/92 N/A N/A 7/1/94 1/23/95 4/10/95 Tukwila 6/10/91 N/A N/A 7/1/94 12/4/95 12/4/95 Woodinville 3/22/93 N/A N/A 7/1/94 6/24/96 4/28/97 Yarrow Point 9/10/91 N/A N/A 7/1/94 7/1/94 Kitsap County 5/7/98 des pnaUon p �d��a 8�10/92 7/1 /94 5/7/98 5/7/98 - no other resouiCe lands *Development regulations adopted before GMA or 8 jurisdiction's comprehensive plan ** No signed ordinance Var - Adopted in stages Newly planning — Deadlines have not come into effect S��t��n = LO •�. j c: � � CITY OF RENTON Mayor Jesse Taoner October 24, 2001 Martin Best Washington Military Department Emergency Management Division Public Assistance, Building 20, Hazard Mitigation Program Camp Murray, WA 98430-5122 SUBJECT: Dear Mr. Best: APPLICANT AGENT FOR THE STATE OF WASHINGTON HAZARD MITIGATION GRANT PROGRAM As Mayor of the City of Renton, I hereby designate Glen Gordon, Deputy Fire Chief, as Applicant Agent and John Thompson, Maintenance Manager, as Alternate to represent the City of Renton for all matters concerning the Hazard Mitigation Grant Program administered by the Washington State Military Department, Emergency Management Division. If you have any questions or need additional information, please call Glen Gordon at (425) 430-7022 or John Thompson at (425) 430-7400. incerely, � Jesse Tanner Mayor 01-115/GZ:mp cc: Jay Covington, Chief Administrative Officer Victoria Runkle, Finance Administrator Fire Chief Lee Wheeler Glen Gordon, Deputy Fire Chief lack Crumley, PBPW Maintenance Services Director John Thompson, PBPW Maintenance Manager Mickie Flanagan, PBPW Administrative Secretary S��-t-1 U �: t 2 1055 South Grady Way - Renton, Washington 98055 -(425) 430-6500 / FAX (425) 430-6523 �(��J'�, � This paper contains 50 % recycled material, 30 % post consumer \� t'E]n�/ � . � }. � � . . � . . � � . . � ... , . . . ��. � 4`' {y M.'{k�'f � ,� rt 1v . 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