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HomeMy WebLinkAboutWWP273082 (2)ACORD CERTIFICATE OF LIABILITY INSURANCE DATFEB 2603 ) TM. PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION MICHAEL J. HALL & COMPANY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 19578 10TH AVENUE N.E. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR POULSBO WA 98370 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PHONE: (360)598-3700 FAX: (360) 598-3703 „ I u. n, A-- INSURERS AFFORDING COVERAGE NAIL # INSURED INSURER A: HARTFORD FIRE INSURANCE COMPANY PENHALLEGON ASSOCIATES CONSULTING ENGINEERS INSURER B: CNA INSURANCE COMPANY INC TARGET SURVEYORS INSURER C: 750 SIXTH STREET SOUTH SUITE 200 I INSURER D: KIRKLAND WA 98033 INSURER E: !`n\/C D A 1 _ CC THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSF LTR TYPE OF INSURANCE POLICY NUMBER I POLICY EFFECTIVE DATE 1MMfDDfYYI POLICY EXPIRATION DATE MMIDD LIMITS GENERAL LIABILITY I 52SBADE5745 APR 27 02 APR 27 03 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PR MISES Ee 000urence $ 300,000 X COMMERCIAL GENERAL LIABILITY CLAIMS MADE I� OCCUR MED. EXP (Any One Person) $ 10,000 A PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG. $ 4,000,000 POLICY AUTOMOBILE LIABILITY ANY AUTO I 52SBADE5745 APR 27 02 APR 27 03 COMBINED SINGLE LIMIT • (Ea accident) i$ 1,000,000 ALL OWNED AUTOS BODILY INJURY A SCHEDULED AUTOS ��ppmm�� (Per person) $ 0 X BODILY INJURY (Per accident) $ O HIRED AUTOS NON -OWNED AUTOS � I I(f7/�e 0 ier, 2003 R X PROPERTY DAMAGE $ 0 GARAGE LIABILITY I STEMS 4 AUTO ONLY - EA ACCIDENT $ 0 OTHER THAN EA ACC AUTO ONLY: AGG $ _ _ 0 $ 0 ANY AUTO i EXCESS / UMBERELLA LIABILITY 52SBADE5745 APR 27 02 I APR 27 03 EACH OCCURRENCE �$ 1,000,000 X OCCUR CLAIMS MADE is 1,000,000 AGGREGATE A o I$ 0 DEDUCTIBLE 0 $ 0 RETENTION $ 10,000 0 Is 0 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE 52SBADE5745 APR 27 02 APR 27 03 X TORYTLIMITS I OTHER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE -EA EMPLOYEE IS - 1,000,000 OFFICERfMAMBER EXCLUDED? If yeaIiescribe under , SPECIAL PROVISIONS below I I E.L. DISEASE -POLICY LIMIT • ---- S 1,000,000 OTHER: j PRA 11 399 75 87 1 APR 27 01 APR 27 04 $1,000,000 EACH CLAIM B PROFESSIONAL LIABILITY CLAIMS MADE FORM $1,000,000 AGGREGATE RETRO DATE: 4/27/92 DESCRIPTION OF OPERATION S/LOCATIONNEHICLES/EXCLUSIONS ADDED ENDORSEMENT/ SPECIAL PROVISIONS PROJECT: EARLINGTON SEWER REPLACEMENT THE CERTIFICATE HOLDER IS ADDITIONAL INSURED ON THE GENERAL LIABILITY POLICY AS RESPECTS WORK DONE BY, OR ON BEHALF OF, THE NAMED INSURED. SEE ATTACHED r`CDTICIf'ATC Ur'll IOCD I ADDITIONAL INSIIRFD• INSIIRFR I FTTFR• /^Aunci I ATIA\I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED, OR MATERIALLY CHANGED, BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 45 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. CITY OF RENTON 1055 SOUTH GRADY WAY RENTON, WA 98055 AUTHORIZED REPRESENTATIVE Attention: MICHAEL BENOIT ACORD 25 (2001/08) Certificate # 19436 ASHLEY HURD POLICY NUMBER: 52SBADE5745 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS (Form B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY SCHEDULE Name of Person or Organization; CITY OF RENTON 1055 SOUTH GRADY WAY RENTON, WA 98055 (If no entry appears above. information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work' for that insured by or for you CG 20 10 11 85 Copyright. Insurance Services Office, Inc., 1984 Certificate # 19436 CITY OF RENTON •p�N�� HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT MEMORANDUM RECEIVED DATE: February 28, 2003 MAR - 4 2003 TO: Mik it, Utility Systems CITY OF RENTON UTILITY SYSTEMS FROM: Webby, HR&RM Administrator SUBJECT: Insurance Review/ Penhallegon Associates Consulting Engineers, Inc. Earlington Sewer Replacement I have reviewed the certificate of insurance for the above -mentioned contract. The insurance coverage, provided for this contract, meets the City's risk management requirements. CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: February 27, 2003 TO: Mike Webby, HR & Rick Management Administrator FROM: Mike Benoit iZ SUBJECT: Earlington Sewer Replacement / Rehabilitation Survey Contract Please review the attached consultant contract agreement for insurance requirements. A response by March 6, 2003 would be appreciated. If you have any questions, please contact me at Ext. 7206. W:\WWP-27-3082 Earlington Sewer Repl PH I\Webby01.doc\mab SURVEYING SERVICES AGREEMENT THIS AGREEMENT, made and entered into on this , day of , 20 , by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and the consulting firm Penhallegon Associates Consulting Engineers, Inc. whose address is, 750 Sixth Street South, Kirkland, WA 98033 at which work will be available for inspection, hereinafter called the "SURVEYOR." PROJECT NAME: Earlington Sanitary Sewer Replacement / Rehabilitation WHEREAS, the City has not sufficient qualified engineering employees to provide surveying services within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional surveying firm to do the necessary field surveying work for Public Works projects and the maintenance of the City's horizontal and vertical control, and WHEREAS, the Surveyor has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional land surveyor, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to staff this Agreement. WHEREAS, the Surveyor has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: OBJECTIVES AND SCOPE OF WORK The objective of this Agreement is to provide land surveying services for the various departments which require such services during the planning, design and/or construction of City of Renton projects and for the development and maintenance of the City's maps.. The scope of work shall include all services necessary to accomplish the work and shall detail the documents to be provided as agreed to under Scopes of Work authorized during the duration of this Agreement. The Surveyor shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The work shall be verified for accuracy and completeness by the Consultant. The Surveyor will be held responsible for the accuracy and completeness of the work, even though the work has been accepted The Surveyor shall perform all work described in this Agreement and accompanying scopes of work to conform with the policies and standards set forth in Section H. wAwwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab I FRM- Q7.Cnr P.,nr rtnt/hh II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: 1. Draft GeoSpatial Positioning Accuracy Standards for the National Spatial Data Infrastructure by the Federal Geographic Data Subcommittee, December 1996. 2. All pertinent Washington State legislation, e.g. Chapter 58 of the Revised Code of Washington (RCW). 3. All pertinent sections of the Washington State Administrative Code (WAC), e.g. Chapters 332 WAC. 4. City of Renton Survey Specifications as set forth in Section 1-11 of the City of Renton Supplemental Specifications for the 1997 Standard Specifications for Road, Bridge, and Municipal Construction, adopted May 19, 1997. III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Surveyor copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Surveyor. The Surveyor will coordinate with other available sources to obtain data or records available to those agencies. The Surveyor shall be responsible for this and any other data collection. The Surveyor shall be responsible for the verification of existing records to insure they represent the accurate and current field conditions. Should field studies be needed, the Surveyor will perform such work. The City will not be obligated to perform any such field studies. IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Surveyor to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photographs, photographic negatives, etc. used in the Scope of Work, shall become and remain the property of the City and may be used by it without restriction; except that, any use of such documents by the City not directly related to the Scope of Work pursuant to which the documents were prepared by the Surveyor shall be without any liability whatsoever to the Surveyor. Where possible and feasible all written documents and products shall be printed on recycled paper. Final documents, and interim drafts as feasible, will be printed on both sides of the recycled paper. V TIME OF BEGINNING AND COMPLETION This basic agreement shall be in effect for twelve (12) months from the date of formal acceptance by the City. This agreement may be extended for a maximum of three (3) years, upon agreement by both parties and written authorization by the City. The Surveyor shall not begin work under the terms of this Agreement until authorized in writing by the City by an executed Scope of Work. The time for completion of work performed under this Agreement shall be specified in the Authorized Scope of Work and as authorized in writing. If this contract would expire prior to the completion date of any Scope of Work, then this contract shall be automatically extended to the termination date of the Scope of Work. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 2 FRM 07..0—evnr rint/hh Established completion time shall not be extended because of any delays attributable to the Surveyor, but may be extended by the City in the event of a delay attributable to the City or because of a delay caused by an act of God or governmental actions or other conditions beyond the control of the Surveyor. A supplemental agreement issued by the City is required to extend the established time. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for re negotiation or termination of this Agreement by the other party. VI PAYMENT The Surveyor shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit A. Time & Materials Billing Payment for work accomplished shall be on the basis of the Surveyor's hourly billing rate per crew or man hours as appropriate plus material expenses. It is assumed that the billing rate for personnel provided covers the overhead and profit margins for the firm. No payment will be made for overhead or profit beyond the rates established in Exhibit A. 1. The billing rates should cover the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The billing rates are set forth in the attached Exhibit "A" and by this reference made a part of this Agreement. The billing rates may be updated annually by written approval of the Planning/Building/Public Works Administrator. 2. The material costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The material costs will be established for each Scope of Work which when executed will become a part of this Agreement. Billings for any material costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be no greater than 1.10 times the invoiced amount. 3. The maximum amount payable for completion of all work under this Agreement on a time and materials basis is determined by the total of Authorized Scope of Work as shown in Exhibit "A." 4. Progress payments may be claimed monthly for time and materials actually incurred to date as supported by detailed statements. Final payment of any balance due the Surveyor of the gross amount earned per Scope of Work will be made promptly upon its verification by the City after completion and acceptance by the City of the work for each Scope of Work under this Agreement. Acceptance, by the Surveyor of final payment on the Scope of Work shall constitute full and final satisfaction of all amounts due or claimed to be due, for the specific Scope of Work. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIH "EXTRA WORK"). A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced time for consultant employees and material expenses, the City may conduct employee interviews. Time for the interviews can be billed at normal billing rates. w:\wwp-27-3082 earlington sewer repl ph Asurvey contract.doc\ mab 3 FRM• 97.Cmvevnr dnt/hh Acceptance of such final payment by the Surveyor shall constitute a release of all claims of any nature, related to,the specific Scope of Work, which the Surveyor may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Surveyor prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Surveyor or to any remedies the City may pursue with respect to such claims. The Surveyor and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Surveyor receives final payment. VII CHANGES IN WORK The Surveyor shall make all such revisions and changes in the completed work for each Scope of Work as are necessary to correct mistakes and blunders appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Surveyor shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIE. VIE EXTRA WORK The City may desire to have the Surveyor perform work or render services in connection with a Scope of Work Assignment in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement to the Scope of Work which will set forth the nature and scope thereof. Work under a supplemental Scope of Work shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under a Scope of Work shall be resolved before the work is undertaken. IX EMPLOYMENT The Surveyor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Surveyor, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Surveyor, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Surveyor, while engaged in the performance of any work or services required by the Surveyor under this Agreement, shall be considered employees of the Surveyor only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Surveyor's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Surveyor. The Surveyor shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the public employer of such person. If during the time period of this agreement, the Surveyor finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Surveyor will actively solicit minorities through their advertisement and interview process. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 4 FRM QZGrcvevnr dnt/hh X NONDISCRIMINATION The Surveyor agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms of compensation; selection for training; rendition of services. The Surveyor understands and agrees that if it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the Surveyor shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Surveyor, subject to the City's obligation to pay Surveyor in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Surveyor, or any of its supervisory personnel assigned to the project, the surviving members of the Surveyor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to re -negotiations of this Agreement between surviving members of the Surveyor and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Surveyor, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. C. In the event this Agreement is terminated by the City other than for fault on the part of the Surveyor, a final payment shall be made to the Surveyor for actual time and material expenses for the work complete at the time of termination of the Agreement. In addition, the Surveyor shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Surveyor of the Notice to Terminate, except for work which may be required to complete checking of finalized work and record surveys as required by Washington State law. If the accumulated payment made to the Surveyor prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Surveyor shall immediately reimburse the City for any excess paid. D. In the event the services of the Surveyor are terminated by the City for fault on the part of the Surveyor, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Surveyor in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Surveyor prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Surveyor. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 5 FRM- Q7Rnrvevnr dnt/hh F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Surveyor for any breach of this Agreement by the Surveyor, or for failure of the Surveyor to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Surveyor. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Surveyor and the City shall be referred for determination to the Director of Planning/Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Surveyor shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. The Surveyor agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Surveyor's negligent acts, errors, or omissions under this Agreement provided that nothing herein shall require the Surveyor to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Surveyor's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Surveyor's negligence or the negligence of the Surveyor's agents or employees except as limited below. The Surveyor shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord. The City of Renton shall be named as an "additional insured" on all contracts/projects. Surveyor shall furnish copies of the declarations pages of relevant insurance policies to the City prior to execution of any Scope of Work. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. All coverages provided by the Surveyor shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Surveyor shall keep all required coverages in full force and effect during the life of any Scope of Work, and a minimum of thirty days' notice shall be given to the City prior to the cancellation of any policy. The Surveyors's relation to the City shall be at all times as an independent contractor. XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Surveyor shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab E) FRM Q7Girvrvnr dnt/hh XV ENDORSEMENT OF PLANS The Surveyor shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Later Scope of Works will be in writing and executed and will become part of this agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVIH EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Surveyor does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Surveyor, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT l -- ------� '.L,. , Z10'i Signature Date AN1'j'F- C. SYcIAvNO S type or print name Title CITY OF RENTON Jesse Tanner, Mayor ATTEST: Bonnie I. Walton, City Clerk Date w:\wwp-27-3082 earlington sewer rep] ph i\survey contract.doc\ mab 7 FRM• 97Rnrvevnr Ant/hh It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job -related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub -contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington, this 7thday of October, 1996. CITY OF RENTON: Mayor ,Attest: City Clerl RENTON CITY COUNCII.: Council President w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 10 FRM: 97Surveyor.dot/bh AFFIDAVIT OF COMPLIANCE vn s tJ-i� ( Name of co actor/subconti by confirms and declares that I. It is PACE `> policy to offer equal ( Name of contractor/subcontractor/consultant/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. II. PACE complies with all applicable federal, ( Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. H. When applicable, '1,ACC will seek out and ( Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of subcontracts. Print Agent/Representative's Name and Title l Agent/Representative's Signature Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. wAwwp-27-3082 earlington sewer rep] ph Asurvey contract.doO mab I I FRM: Murveyondot/bh Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying February 12, 2003 Michael A. Benoit City of Renton 1055 South Grady Way Renton, WA 98055 Re: Request for Survey Services for the Earlington Sewer Replacement Projecit Dear Michael: RECEIVED FEB 14 2003 CITY OF RENTON UTILITY SYSTEMS P03-759/205B Penhallegon Associates Consulting Engineers, Inc. (PACE) is pleased to present this estimate to provide Surveying Services for the Earlington Sewer Replacement project based on your letter to Don Fordney dated January 22, 2003. Penhallegon Associates Consulting Engineers, Inc., hereinafter referred to as the "Surveyor", agrees to provide professional services in connection with the Project described herein to the City of Renton hereinafter referred to as the "Client". Article L Scope of Services — Topographic Survey Pu ose: The preparation of a base map for future design. Area of Coverage: Approximately 15,200 linear feet in length in the Earlington Area of Renton. Approximately 12,000 feet within street right-of-ways and approximately 3,200 feet along existing sewer lines outside of street right-of-ways. Description: ■ All surveying will be tied to City of Renton NAD 83/91 horizontal control points and NAVD 88 vertical control points. All survey work shall be conducted in accordance with the City of Renton requirements. ■ An electronic design locate will be ordered. ■ Establish right-of-way, centerlines and boundaries. ■ Set additional Bench Marks at beginning and end of streets, if needed. Maximum distance between bench marks to be 1000 feet in distance or 100 feet in elevation. ■ Show spot elevations on hard surfaces on a separate layer. Federal Way Seattle Kirkland 253.568.6500 1601 Second Avenue, Suite 1000 • Seattle WA 98101-3511 425.827.2014 P. 206.441.1855 • F.206.448.7167 Portland 888.723.7853 Michael A. Benoit City of Renton Earlington Sewer Replacement P03-759/205B February 12, 2003 Page 2 ■ Show all data and 10 feet beyond right-of-way lines. ■ Show contour lines at 2-foot intervals. ■ Show all known utilities, note size, type, invert elevations and direction of flow. ■ Show all prominent landmarks. ■ Show front edge of houses, house numbers, property lines and right-of-way lines. ■ Show ground elevations to nearest tenth of a foot at two main house corners with note to the existence of a basement and approximate measure up to main floor. ■ One print for each street for review purposes. City will prepare plan and profile sheets. ■ Project shall be prepared in AutoCAD version 2000 at a scale of 1"=20'. ■ Two sets of prints will be provided for review, corrections will be made and two sets provided for final review. ■ Final Product: Disk or CD Task A. Supervision, research and centerline control survey Objective: Establish centerline of the streets, set benchmarks and provide project coordination. Approach: Recover monuments or set PK nail and aluminum washer or equal at street intersections. Recover plat and subdivision monuments together with other available survey control points to establish street intersections for plotting right-of- ways. Run vertical control and elevate control points for topographic survey work. Run a level loop through the horizontal control, and set at least one benchmark at each street intersection and/or as called for in description of the work. Task B. Calculations Objective: Establish coordinates and elevations for control points and fix street intersections and right-of-way lines. Approach: Compute traverse closures and coordinates on recovered points. Task C Field Topographic Survey Objective: Acquire topographic features for final map compilation. Approach: Radial topography. Data collect surface utilities and all other topography within streets and along existing sewers outside right-of-way as shown on attached map. Prepare sketches and acquire measure downs to inverts of existing utility structures. Task D. Mapping Objective: Preparation of Final Mapping. Approach: AutoCAD drafting in Release 2000. Check all data for correctness, plot located and calculated data on base map. Product: Disk only. Michael A. Benoit City of Renton Earlington Sewer Replacement Project Assumptions P03-759/205B February 12, 2003 Page 3 The following conditions clarify the assumptions and limitations of our scope of services: • It is assumed that we will be able to obtain permission from the property owners to trim or cut brush and small trees if necessary. If permission cannot be obtained, where needed, our ability to perform the field survey as detailed in this scope may be limited. • For the purpose of this estimate we have assumed the mapping will be limited to the exterior of the buildings. Project Exclusions The following conditions clarify the exclusions from our scope of services: • Entering manholes or other structures to obtain invert elevations or other dimensions. • Locating features in or mapping the insides of the buildings. • Excavating or potholing to locate buried utilities. Article II. Basic Services Fee Basic Services compensation for Tasks A, B & C will be on an hourly basis not to exceed $69,861.00 plus reimbursable expenses of $6,319.20 for a total of $76,180.20. The hourly rate charges shall be billed using the hourly rates in effect at the time the services are provided. The breakdown for the above fees is shown on attachment A. Article III. Schedule To be negotiated. Significant changes in the schedule following negotiations may be cause for request for additional compensation. Article IV. Terms A. This letter shall serve as a contract unless it is included in another written agreement. B. The Owner shall make payment for services monthly. The payments shall be in proportion to the progress of the Surveyor's work. Michael A. Benoit P03-759/205B City of Renton February 12, 2003 Earlington Sewer Replacement Page 4 C. The Owner shall make no deduction from the Surveyor's compensation on account of penalties, liquidated damages or other sums withheld from the Contractor(s) through no fault of the Surveyor. B. The Surveyor shall submit requests for payment monthly on forms provided and in a manner prescribed by the Owner. Article V. Compensation for Additional Services and Reimbursable All additional services shall be authorized in writing prior to performance of the work. A. Surveyor shall submit monthly requests for payment authorized additional services and reimbursable expenses. B. When requesting payment for additional services or reimbursable expenses, the Surveyor shall submit an itemized billing showing unit cost and quantity of each item billed, and referencing the specific authorizing document. C. Additional Services shall be billed on an hourly basis using the hourly rates in effect at the time the services are provided. Article VI. Approval If the above meets with your approval, please sign below and return one copy of this letter to our office for our files. This scope and fee proposal reflects our understanding of the work at this time. If you feel we do not accurately understand the project, please do not hesitate to let us know. We appreciate the opportunity to submit this proposal, and look forward to discussing the work in more detail with you. Please contact us if you need additional information. Sincerely, PENHALLEGON ASSOCIATES _CONSULTING ENGINEERS, INC. Don�®rdln,L PrincSurveyor Accepted for the City of Renton by: Authorized Signature Title Date PACE I I AttachmentA Project Budget Worksheet Project Name Earlington Sewer Replacement Project Prepared By: EMF Project #: P03-759 Billing Group #: Location: Earlington Area - Renton, WA Date: 31-Jan-03 Drawing/ Labor Hours by Classification Project Project Survey Project Drawing/Task Title Task Manager Engineer Engineer ; CADD Tech ; Manager Surveyor ; Survey Crew: QA/QC Admin Admin Admin Total A. Research & Control 2 24 40 0.5 66.5 0.0 B. Calculations 4 1 60 0.5 64.5 0.0 C. Field Togographic Survey 40 264 1 305.0 0.0 D. Mapping 260 4 40 0.5 304.5 0.0 0.0 0.0 0.0 0.0 .... ........ . Total Hours 0.0: 0.0: 0.0: 260.0: 10.0: 164.0: 304.0: 0.0: 2.5: 0.0: 0.0 740.5 Hourly Rate $0.00 ; $0.00 ; $0.00 ; $73.00 ; $104.00 ; $88.00 ' $116.00 ' $0.00 ; $58.00 ; $0.00 ; $0.00 Labor Total $0 ; $0 ; $0 ; $18,980 ; $1,040 ; $14,432 ; $35,264 ; $0 ; $145 ; $0 ; $0 .....,. . DD..::.............................1Q..................100.................. QO.,.,.,......._....Ill).........,OQ... Expenses rate/unit Reimbursable ----------- .......... Quantity : Cost Reprographics/Copying Plotter j Photo/Video Mileage $0.35 912; $319,20 Utility Locate Service (APS) $75.00 80: $6,000.00 PerDiem Total $6,319.20 $0 Total Project Budge $76,180.20 File: 032058.xls, Fee Worksheet Page 1 of 1 Printed: 2/12/03, 4:11 PM CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Wastewater Utility Staff Contact...... Mike Benoit (x-7206) Subject: Earlington Sanitary Sewer Replacement Survey Consultant Contract with Penhallegon Associates Exhibits: Consultant Contract Recommended Action: Refer to Utilities Committee Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget $76,180.20 $90,000 $1,100,000 (Ph I - 2003) (approved 2003 appropriation; SUMMARY OF ACTION: For Agenda of: 24.2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept ......... X Finance Dept ...... X Other ............... Transfer/Amendment....... $0 Revenue Generated......... $0 City Share Total Project.. The Earlington area is one of the areas identified for Sanitary Sewer Main Replacement and Rehabilitation in the 2003 Capital Improvement Program (CIP). The 2003 CIP estimates a project expense of $4,400,000, anticipates that the project will begin in 2003, and will be phased annually with a completion date of 2006. X As a first step in the project, we are proposing to have Penhallegon Associates survey the project area. The cost of the proposed contract is $76,180.20. Approved budget authority for Sanitary Sewer Main Replacement and Rehabilitation for the year 2003 is $1,200,000, of which $1,100,000 is earmarked for Earlington. STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to execute the attached contract with Penhallegon Associates for survey work associated with the Earlington Sanitary Sewer Replacement project. W:\WWP-27-3082 Earlington Sewer Repl PH I\AGENDA BILL PACE.doe\MAB:If CITY OF RENTON COUNCIL AGENDA BILL rrt� rml�, rrsx;D Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Wastewater Utility February 24, 2003 Staff Contact...... Mike Benoit (x-7206) Agenda Status Consent .............. X Public Hearing.. Subject: Earlington Sanitary Sewer Replacement Survey Correspondence.. Consultant Contract with Penhallegon Associates Ordinance ............. Resolution........... . Old Business........ New Business....... Exhibits: Consultant Contract Study Sessions...... Information........ . Recommended Action: Council Concur Fiscal Impact: Expenditure Required.. Amount Budgeted....... Total Project Budget $76,180.20 $90,000 $1,100, 000 (Ph I - 2003) (approved 2003 appropriation) SUMMARY OF ACTION: Approvals: Legal Dept......... X Finance Dept ...... X Other ............... Transfer/Amendment....... $0 Revenue Generated......... $0 City Share Total Project.. The Earlington area is one of the areas identified for Sanitary Sewer Main Replacement and Rehabilitation in the 2003 Capital Improvement Program (CIP). The 2003 CIP estimates a project expense of $4,400,000, anticipates that the project will begin in 2003, and will be phased annually with a completion date of 2006. As a first step in the project, we are proposing to have Penhallegon Associates survey the project area. The cost of the proposed contract is $76,180.20. Approved budget authority for Sanitary Sewer Main Replacement and Rehabilitation for the year 2003 is $1,200,000, of which $1,100,000 is earmarked for Earlington. STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to execute the attached contract with Penhallegon Associates for survey work associated with the Earlington Sanitary Sewer Replacement project. \\DAEDALUS\SYS2\SHARED\File Sys\WWP - Waste Water\WWP-27-3082 Earlington Sewer Repl PH RAGENDA BILL PACE.doc\MAB:If SURVEYING SERVICES AGREEMENT THIS AGREEMENT, made and entered into on this , day of , 20 , by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and the consulting firm Penhallegon Associates Consulting Engineers, Inc. whose address is, 750 Sixth Street South, Kirkland, WA 98033 at which work will be available for inspection, hereinafter called the "SURVEYOR." PROJECT NAME: Earlington Sanitary Sewer Replacement / Rehabilitation WHEREAS, the City has not sufficient qualified engineering employees to provide surveying services within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional surveying firm to do the necessary field surveying work for Public Works projects and the maintenance of the City's horizontal and vertical control, and WHEREAS, the Surveyor has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional land surveyor, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to staff this Agreement. WHEREAS, the Surveyor has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: OBJECTIVES AND SCOPE OF WORK The objective of this Agreement is to provide land surveying services for the various departments which require such services during the planning, design and/or construction of City of Renton projects and for the development and maintenance of the City's maps.. The scope of work shall include all services necessary to accomplish the work and shall detail the documents to be provided as agreed to under Scopes of Work authorized during the duration of this Agreement. The Surveyor shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The work shall be verified for accuracy and completeness by the Consultant. The Surveyor will be held responsible for the accuracy and completeness of the work, even though the work has been accepted The Surveyor shall perform all work described in this Agreement and accompanying scopes of work to conform with the policies and standards set forth in Section H. w:\wwp-27-3082 earlington sewer rep] ph Rsurvey contract.doc\ mab ] PRM- 97Girvevnr rint/hh Hj DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: 1. Draft GeoSpatial Positioning Accuracy Standards for the National Spatial Data Infrastructure by the Federal Geographic Data Subcommittee, December 1996. 2. All pertinent Washington State legislation, e.g. Chapter 58 of the Revised Code of Washington (RCW). 3. All pertinent sections of the Washington State Administrative Code (WAC), e.g. Chapters 332 WAC. 4. City of Renton Survey Specifications as set forth in Section 1-11 of the City of Renton Supplemental Specifications for the 1997 Standard Specifications for Road, Bridge, and Municipal Construction, adopted May 19, 1997. ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Surveyor copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Surveyor. The Surveyor will coordinate with other available sources to obtain data or records available to those agencies. The Surveyor shall be responsible for this and any other data collection. The Surveyor shall be responsible for the verification of existing records to insure they represent the accurate and current field conditions. Should field studies be needed, the Surveyor will perform such work. The City will not be obligated to perform any such field studies. ILIVA OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Surveyor to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photographs, photographic negatives, etc. used in the Scope of Work, shall become and remain the property of the City and may be used by it without restriction; except that, any use of such documents by the City not directly related to the Scope of Work pursuant to which the documents were prepared by the Surveyor shall be without any liability whatsoever to the Surveyor. Where possible and feasible all written documents and products shall be printed on recycled paper. Final documents, and interim drafts as feasible, will be printed on both sides of the recycled paper. V TIME OF BEGINNING AND COMPLETION This basic agreement shall be in effect for twelve (12) months from the date of formal acceptance by the City. This agreement may be extended for a maximum of three (3) years, upon agreement by both parties and written authorization by the City. The Surveyor shall not begin work under the terms of this Agreement until authorized in writing by the City by an executed Scope of Work. The time for completion of work performed under this Agreement shall be specified in the Authorized Scope of Work and as authorized in writing. If this contract would expire prior to the completion date of any Scope of Work, then this contract shall be automatically extended to the termination date of the Scope of Work. wAwwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 2 FRM Q7G rvevnr dm/hh Established completion time shall not be extended because of any delays attributable to the Surveyor, but may be extended by the City in the event of a delay attributable to the City or because of a delay caused by an act of God or governmental actions or other conditions beyond the control of the Surveyor. A supplemental agreement issued by the City is required to extend the established time. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for re negotiation or termination of this Agreement by the other party. VI PAYMENT The Surveyor shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit A. Time & Materials Billing Payment for work accomplished shall be on the basis of the Surveyor's hourly billing rate per crew or man hours as appropriate plus material expenses. It is assumed that the billing rate for personnel provided covers the overhead and profit margins for the firm. No payment will be made for overhead or profit beyond the rates established in Exhibit A. 1. The billing rates should cover the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The billing rates are set forth in the attached Exhibit "A" and by this reference made a part of this Agreement. The billing rates may be updated annually by written approval of the Planning/Building/Public Works Administrator. 2. The material costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The material costs will be established for each Scope of Work which when executed will become a part of this Agreement. Billings for any material costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be no greater than 1.10 times the invoiced amount. 3. The maximum amount payable for completion of all work under this Agreement on a time and materials basis is determined by the total of Authorized Scope of Work as shown in Exhibit "A." 4. Progress payments may be claimed monthly for time and materials actually incurred to date as supported by detailed statements. Final payment of any balance due the Surveyor of the gross amount earned per Scope of Work will be made promptly upon its verification by the City after completion and acceptance by the City of the work for each Scope of Work under this Agreement. Acceptance, by the Surveyor of final payment on the Scope of Work shall constitute full and final satisfaction of all amounts due or claimed to be due, for the specific Scope of Work. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced time for consultant employees and material expenses, the City may conduct employee interviews. Time for the interviews can be billed at normal billing rates. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 3 FRTvf dot/hh Acceptance of such final payment by the Surveyor shall constitute a release of all claims of any nature, related to the `specific Scope of Work, which the Surveyor may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Surveyor prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Surveyor or to any remedies the City may pursue with respect to such claims. The Surveyor and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Surveyor receives final payment. VII CHANGES IN WORK The Surveyor shall make all such revisions and changes in the completed work for each Scope of Work as are necessary to correct mistakes and blunders appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Surveyor shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Surveyor perform work or render services in connection with a Scope of Work Assignment in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement to the Scope of Work which will set forth the nature and scope thereof. Work under a supplemental Scope of Work shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under a Scope of Work shall be resolved before the work is undertaken. IX EMPLOYMENT The Surveyor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Surveyor, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Surveyor, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Surveyor, while engaged in the performance of any work or services required by the Surveyor under this Agreement, shall be considered employees of the Surveyor only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Surveyor's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Surveyor. The Surveyor shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the public employer of such person. If during the time period of this agreement, the Surveyor finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Surveyor will actively solicit minorities through their advertisement and interview process. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 4 FRM- Q7Cnrvevnr rint/hh X NONDISCRIMINATION The Surveyor agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms of compensation; selection for training; rendition of services. The Surveyor understands and agrees that if it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the Surveyor shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. X1 TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Surveyor, subject to the City's obligation to pay Surveyor in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Surveyor, or any of its supervisory personnel assigned to the project, the surviving members of the Surveyor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to re -negotiations of this Agreement between surviving members of the Surveyor and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Surveyor, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. C. In the event this Agreement is terminated by the City other than for fault on the part of the Surveyor, a final payment shall be made to the Surveyor for actual time and material expenses for the work complete at the time of termination of the Agreement. In addition, the Surveyor shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Surveyor of the Notice to Terminate, except for work which may be required to complete checking of finalized work and record surveys as required by Washington State law. If the accumulated payment made to the Surveyor prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Surveyor shall immediately reimburse the City for any excess paid. D. In the event the services of the Surveyor are terminated by the City for fault on the part of the Surveyor, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Surveyor in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Surveyor prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Surveyor. w:\wwp-27-3082 earlington sewer rep] ph i\survey contract.doc\ mab S FRM Q7..0— v,vnr dWhh F. Payment 'for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Surveyor for any breach of this Agreement by the Surveyor, or for failure of the Surveyor to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Surveyor. X1I DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Surveyor and the City shall be referred for determination to the Director of Planning/Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. X11I LEGAL RELATIONS The Surveyor shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. The Surveyor agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Surveyor's negligent acts, errors, or omissions under this Agreement provided that nothing herein shall require the Surveyor to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Surveyor's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Surveyor's negligence or the negligence of the Surveyor's agents or employees except as limited below. The Surveyor shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord. The City of Renton shall be named as an "additional insured" on all contracts/projects. Surveyor shall furnish copies of the declarations pages of relevant insurance policies to the City prior to execution of any Scope of Work. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. All coverages provided by the Surveyor shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Surveyor shall keep all required coverages in full force and effect during the life of any Scope of Work, and a minimum of thirty days' notice shall be given to the City prior to the cancellation of any policy. The Surveyors's relation to the City shall be at all times as an independent contractor. XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Surveyor shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 6 FRM- Q7Rnrvev—dm[hh XV ENDORSEMENT OF PLANS The Surveyor shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Later Scope of Work s will be in writing and executed and will become part of this agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVIIl EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Surveyor does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Surveyor, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT Signature type or print name Title CITY OF RENTON Date Jesse Tanner, Mayor Bonnie I. Walton, City Clerk Date w:\wwp-27-3082 earlington sewer rep] ph i\survey contract.doc\ mab 7 FRM QZCnrvevnr dnt/hh Engineering Planning Surveying January 31, 2003 Michael A. Benoit City of Renton 1055 South Grady Way Renton, WA 98055 Re: Request for Survey Services for the Earlington Sewer Replacement Project Dear Michael: P03-759/205 Penhallegon Associates Consulting Engineers, Inc. (PACE) is pleased to present this estimate to provide Surveying Services for the Earlington Sewer Replacement project based on your letter to Don Fordney dated January 22, 2003. Penhallegon Associates Consulting Engineers, Inc., hereinafter referred to as the "Surveyor", agrees to provide professional services in connection with the Project described herein to the City of Renton hereinafter referred to as the "Client". Article L Scope of Services — Topographic Survey Purpose: The preparation of a base map for future design. Area of Coverage: Approximately 15,200 linear feet in length in the Earlington Area of Renton. Approximately 12,000 feet within street right-of-ways and approximately 3,200 feet along existing sewer lines outside of street right-of-ways. Description: ■ All surveying will be tied to City of Renton NAD 83/91 horizontal control points and NAVD 88 vertical control points. All survey work shall be conducted in accordance with the City of Renton requirements. ■ An electronic design locate will be ordered. ■ Establish right-of-way, centerlines and boundaries. ■ Set additional Bench Marks at beginning and end of streets, if needed. Maximum distance between bench marks to be 1000 feet in distance or 100 feet in elevation. • Show spot elevations on hard surfaces on a separate layer. Federal Way Seattle Kirkland 253.568.6500 1601 Second Avenue. Suite 1000 • Seattle WA 98101-3511 425.827.2014 P. 206.441.1855 • F.206.448.7167 Portland 888.723.7853 Michael A. Benoit City of Renton Earlington Sewer Replacement P03-759 January 31, 2003 Page 2 ■ Show all data and 10 feet beyond right-of-way lines. ■ Show contour lines at 2-foot intervals. • Show all known utilities, note size, type, invert elevations and direction of flow. ■ Show all prominent landmarks. ■ Show front edge of houses, house numbers, property lines and right-of-way lines. ■ Show ground elevations to nearest tenth of a foot at two main house corners with note to the existence of a basement and approximate measure up to main floor. ■ One print for each street for review purposes. City will prepare plan and profile sheets. ■ Project shall be prepared in AutoCAD version 2000 at a scale of 1"=20'. ■ Two sets of prints will be provided for review, corrections will be made and two sets provided for final review. ■ Final Product: Disk or CD Task A. Supervision, research and centerline control survey Objective: Establish centerline of the streets, set benchmarks and provide project coordination. Approach: Recover monuments or set PK nail and aluminum washer or equal at street intersections. Recover plat and subdivision monuments together with other available survey control points to establish street intersections for plotting right-of- ways. Run vertical control and elevate control points for topographic survey work. Run a level loop through the horizontal control, and set at least one benchmark at each street intersection and/or as called for in description of the work. Task B. Calculations Objective: Establish coordinates and elevations for control points and fix street intersections and right-of-way lines. Approach: Compute traverse closures and coordinates on recovered points. Task C Field Topographic Survey Objective: Acquire topographic features for final map compilation. Approach: Radial topography. Data collect surface utilities and all other topography within streets and along existing sewers outside right-of-way as shown on attached map. Prepare sketches and acquire measure downs to inverts of existing utility structures. Task D. Mapping Objective: Preparation of Final Mapping. Approach: AutoCAD drafting in Release 2000. Check all data for correctness, plot located and calculated data on base map. Michael A. Benoit City of Renton Earlington Sewer Replacement Product: Disk only. Project Assumptions P03-759 January 31, 2003 Page 3 The following conditions clarify the assumptions and limitations of our scope of services: • Cutting of brush and small trees will be permitted if necessary to perform the field survey. • For the purpose of this estimate we have assumed the mapping will be limited to the exterior of the buildings. Project Exclusions The following conditions clarify the exclusions from our scope of services: • Entering manholes or other structures to obtain invert elevations or other dimensions. • Locating features in or mapping the insides of the buildings. • Excavating or potholing to locate buried utilities. Article II. Basic Services Fee Basic Services compensation for Tasks A, B & C will be on an hourly basis not to exceed $69,861.00 plus reimbursable expenses of $6,319.20 for a total of $76,180.20. The hourly rate charges shall be billed using the hourly rates in effect at the time the services are provided. The breakdown for the above fees is shown on attachment A. Article III. Schedule To be negotiated. Significant changes in the schedule following negotiations may be cause for request for additional compensation. Article IV. Terms A. This letter shall serve as a contract unless it is included in another written agreement. B. The Owner shall make payment for services monthly. The payments shall be in proportion to the progress of the Surveyor's work. C. The Owner shall make no deduction from the Surveyor's compensation on account of penalties, liquidated damages or other sums withheld from the Contractor(s) through no fault of the Surveyor. Michael A. Benoit P03-759 City of Renton January 31, 2003 Earlington Sewer Replacement Page 4 B. The Surveyor shall submit requests for payment monthly on forms provided and in a manner prescribed by the Owner. Article V. Compensation for Additional Services and Reimbursable All additional services shall be authorized in writing prior to performance of the work. A. Surveyor shall submit monthly requests for payment authorized additional services and reimbursable expenses. B. When requesting payment for additional services or reimbursable expenses, the Surveyor shall submit an itemized billing showing unit cost and quantity of each item billed, and referencing the specific authorizing document. C. Additional Services shall be billed on an hourly basis using the hourly rates in effect at the time the services are provided. Article VI. Approval If the above meets with your approval, please sign below and return one copy of this letter to our office for our files. This scope and fee proposal reflects our understanding of the work at this time. If you feel we do not accurately understand the project, please do not hesitate to let us know. We appreciate the opportunity to submit this proposal, and look forward to discussing the work in more detail with you. Please contact us if you need additional information. Sincerely, PENHALLEGON ASSOCIATES CONSULTING ENGINEERS, INC. Don F rdn Principal Surveyor Accepted for the City of Renton by: Authorized Signature Title Date PACE I I Attachment �A Project Budget Worksheet Project Name l Earlington Sewer Replacement Project Prepared By:FE-MF 1 Project #: L P03.759 Billing Group Location: I Earlington Area - Renton, WA Date:31-Jan-03 Drawing/ Labor Hours by Classification Project Project Survey Project DrawingiTask Title Task Manager Engineer Engineer CADD Tech Manager Surveyor Survey Crew: QA/QC Admin Admin Admin Total A. Research & Control 2 24 40 0.5 66.5 0.0 B. Calculations 4 60 0.5 64.5 0.0 C. Field Togographic Survey 40 264 1 305.00.0 D. Mapping 260 4 .40 05 304.5 Total Hours Hourly Rate Labor Total 0.0 0.0 0.0 0.0 0.0 0.0: 0.0: 0.0: 260.0: 10.0: 164.0: 304,0: 0.0: 2.5: 0.0: 0.0 740,5 $0.00 $0.00 $0.00 $73.00 $104.00 $88.00 $116.00 $0.00 $58.00 $0.00 $0.00 ..... $0 $0 $0 $18,980 $1,040 $14,432 $35,264 $0 $145 $0 $0 Expenses rate/unit Reimbursable Quantity Cost Rep rog rap h ics/Copying Plotter PhotoNideo Mileage j $0.35 912: $319.20 Utility Locate Service (APS) $75.00 80: $6,000.00 PerDiem Total Labor S $69,861.00 ........................ ......... ... Subconsultan ts ............ Architect ........... Mechanical Engineer ...... Electrical Engineer PACE Billed Labor Total $67861.00 File: 03759.xls, Fee Worksheet Page 1 of 1 Printed: 2/3/03, 3:22 PM CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Wastewater Utility Staff Contact...... Mike Benoit (x-7206) Subject: Earlington Sanitary Sewer Replacement Survey Consultant Contract with Penhallegon Associates Exhibits: Consultant Contract -4 Recommended Action Council Concur Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget ern c�a ��ecl , $76,180.20 $90,000 $1,100,000 (Ph I - 2003) (approved 2003 appropriation; Al a: For Agenda of: February 24, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution.......... . Old Business........ New Business....... Study Sessions..... Information......... " Approvals: Legal Dept ......... X Finance Dept ...... X Other ............... R. 65 .. _ LTIALJU'� Transfer/Amendment....... $0 Revenue Generated......... $0 City Share Total Project.. SUMMARY OF ACTION: The Earlington area is one of the areas identified for Sanitary Sewer Main Replacement and Rehabilitation in the 2003 Capital Improvement Program (CIP). The 2003 CIP estimates a project expense of $4,400,000, anticipates that the project will begin in 2003, and will be phased annually with a completion date of 2006. As a first step in the project, we are proposing to have Penhallegon Associates survey the project area. The cost of the proposed contract is $76,180.20. Approved budget authority for Sanitary Sewer Main Replacement and Rehabilitation for the year 2003 is $1,200,000, of which $1,100,000 is earmarked for Earlington. STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to execute the attached contract with Penhallegon Associates for survey work associated with the Earlington Sanitary Sewer Replacement project. \\DAEDALUS\SYS2\SHARED\Fi1e Sys\WWP - WasteWater\WWP-27-3082 Earlington Sewer Repl PH I\AGENDA BILL PACE.doc\MAB:If AGENDA BILL SCHEDULE AGENDA BILL TITLE — Q C-�r►vc PREPARED BY: Extension: ,K 7o2-V C0 llll-- WE GREGG'S SIGNATURE 2 ( - 03 TRANSMIT TO CLERK (Done by 2 f g D 3 JAY'S AGENDA BILL MEETING: 10 am - 7th floor COUNCIL MEETING DATE Rere �, �6ium t o & h-CLk� / COMMITTEE MEETING DATE (Take Committee Report) / CO E Time: lace: COUNCIL MEETING REPO D OUT AB-SCI Ulf CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: toj P VJ _ Dept/Div/Board.. (,� P.+.t�G LAtt Staff Contact...... Mike Benoit (x-7206) Subject: Earlington Sanitary Sewer Replacement Survey Consultant Contract Exhibits: Consultant Contract Recommended Action: Council Concur Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget $76,180.20 $90,000 $1,100,000 (Ph I - 2003) (approved 2003 appropriation. SUMMARY OF ACTION: 7 i5 One of the areas identified for apI gram (CIP) J&tl expense of $4,400,000; anticipates that t] annually with a completion date of 2006. For Agenda of: February 24, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information......... / Approvals: Legal ..... / Finance Dept/..... i, Other...... /........ Transf /Amendment....... $0 Rev nue Generated......... $0 C' y Share Total Project.. in Replacement and Rehabilitation in the 2003 ington area. The 2003 CIP estimates a project ect will begin in 2003; and will be phased As a first step in the project we are p posing to have Penhalle 61 Associates survey the project area. The cost of the proposed con act is $76,180.20. Appro4ed budget authority for Sanitary Sewer Main Replacement and Re abilitation for the year 2003 is $1,200,000 of which $1,100,000 is earmarked for E lington. STAFF RECOMMENDATI Staff recommends that C uncil authorize the Mayor and City Clerk to execute the attached contract with Penhalle n Associates for survey work associated with the Earlington Sanitary Sewer Replacement oject. W:\WWP-27-3082 Earlington Sewer Repl PH I\AGENDA BILL PACE.doc CITY OF RENTON COUNCIL AGENDA BILL COPY' Al a: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Wastewater Utility February 24, 2003 Agenda Status Staff Contact...... Mike Benoit (x-7206) Consent .............. X Public Hearing.. Subject: Earlington Sanitary Sewer Replacement Survey Correspondence.. Consultant Contract with Penhallegon Associates Ordinance ............. Resolution........... . Old Business........ New Business....... Exhibits: Consultant Contract Study Sessions...... Information........ . Recommended Action: Council Concur Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget $76,180.20 $90,000 $1,100,000 (Ph I - 2003) (approved 2003 appropriation; SUMMARY OF ACTION: Approvals: Legal Dept......... X Finance Dept ...... X Other ............... Transfer/Amendment....... $0 Revenue Generated......... $0 City Share Total Project.. The Earlington area is one of the areas identified for Sanitary Sewer Main Replacement and Rehabilitation in the 2003 Capital Improvement Program (CIP). The 2003 CIP estimates a project expense of $4,400,000, anticipates that the project will begin in 2003, and will be phased annually with a completion date of 2006. As a first step in the project, we are proposing to have Penhallegon Associates survey the project area. The cost of the proposed contract is $76,180.20. Approved budget authority for Sanitary Sewer Main Replacement and Rehabilitation for the year 2003 is $1,200,000, of which $1,100,000 is earmarked for Earlington. STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to execute the attached contract with Penhallegon Associates for survey work associated with the Earlington Sanitary Sewer Replacement project. \\DAEDALUS\SYS2\SHARED\File Sys\WWP - WasteWater\WWP-27-3082 Earlington Sewer Rep] PH BAGENDA BILL PACE.doc\MAB:If _ V SURVEYING SERVICES AGREEMENT THIS AGREEMENT, made and entered into on this , day of , 20 , by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and the consulting firm Penhallegon Associates Consulting Engineers, Inc. whose address is, 750 Sixth Street South, Kirkland, WA 98033 at which work will be available for inspection, hereinafter called the "SURVEYOR." PROJECT NAME: Earlington Sanitary Sewer Replacement / Rehabilitation WHEREAS, the City has not sufficient qualified engineering employees to provide surveying services within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional surveying firm to do the necessary field surveying work for Public Works projects and the maintenance of the City's horizontal and vertical control, and WHEREAS, the Surveyor has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional land surveyor, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to staff this Agreement. WHEREAS, the Surveyor has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: OBJECTIVES AND SCOPE OF WORK The objective of this Agreement is to provide land surveying services for the various departments which require such services during the planning, design and/or construction of City of Renton projects and for the development and maintenance of the City's maps.. The scope of work shall include all services necessary to accomplish the work and shall detail the documents to be provided as agreed to under Scopes of Work authorized during the duration of this Agreement. The Surveyor shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The work shall be verified for accuracy and completeness by the Consultant. The Surveyor will be held responsible for the accuracy and completeness of the work, even though the work has been accepted The Surveyor shall perform all work described in this Agreement and accompanying scopes of work to conform with the policies and standards set forth in Section U. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab I FRM' 97..0--pv— rint/hh H DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: 1. Draft GeoSpatial Positioning Accuracy Standards for the National Spatial Data Infrastructure by the Federal Geographic Data Subcommittee, December 1996. 2. All pertinent Washington State legislation, e.g. Chapter 58 of the Revised Code of Washington (RCW). 3. All pertinent sections of the Washington State Administrative Code (WAC), e.g. Chapters 332 WAC. 4. City of Renton Survey Specifications as set forth in Section 1-11 of the City of Renton Supplemental Specifications for the 1997 Standard Specifications for Road, Bridge, and Municipal Construction, adopted May 19, 1997. 111 ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Surveyor copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Surveyor. The Surveyor will coordinate with other available sources to obtain data or records available to those agencies. The Surveyor shall be responsible for this and any other data collection. The Surveyor shall be responsible for the verification of existing records to insure they represent the accurate and current field conditions. Should field studies be needed, the Surveyor will perform such work. The City will not be obligated to perform any such field studies. IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Surveyor to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photographs, photographic negatives, etc. used in the Scope of Work, shall become and remain the property of the City and may be used by it without restriction; except that, any use of such documents by the City not directly related to the Scope of Work pursuant to which the documents were prepared by the Surveyor shall be without any liability whatsoever to the Surveyor. Where possible and feasible all written documents and products shall be printed on recycled paper. Final documents, and interim drafts as feasible, will be printed on both sides of the recycled paper. V TIME OF BEGINNING AND COMPLETION This basic agreement shall be in effect for twelve (12) months from the date of formal acceptance by the City. This agreement may be extended for a maximum of three (3) years, upon agreement by both parties and written authorization by the City. The Surveyor shall not begin work under the terms of this Agreement until authorized in writing by the City by an executed Scope of Work. The time for completion of work performed under this Agreement shall be specified in the Authorized Scope of Work and as authorized in writing. If this contract would expire prior to the completion date of any Scope of Work, then this contract shall be automatically extended to the termination date of the Scope of Work. w:\wwp-27-3082 earlington sewer repl ph Rsurvey contract.doc\ mab 2 FRM- 97.Ciirvrvnr dnt/hh Established completion time shall not be extended because of any delays attributable to the Surveyor, but may be extended by the City in the event of a delay attributable to the City or because of a delay caused by an act of God or governmental actions or other conditions beyond the control of the Surveyor. A supplemental agreement issued by the City is required to extend the established time. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for re negotiation or termination of this Agreement by the other party. VI PAYMENT The Surveyor shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit A. Time & Materials Billing; Payment for work accomplished shall be on the basis of the Surveyor's hourly billing rate per crew or man hours as appropriate plus material expenses. It is assumed that the billing rate for personnel provided covers the overhead and profit margins for the firm. No payment will be made for overhead or profit beyond the rates established in Exhibit A. 1. The billing rates should cover the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The billing rates are set forth in the attached Exhibit "A" and by this reference made a part of this Agreement. The billing rates may be updated annually by written approval of the Planning/Building/Public Works Administrator. 2. The material costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The material costs will be established for each Scope of Work which when executed will become a part of this Agreement. Billings for any material costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be no greater than 1.10 times the invoiced amount. 3. The maximum amount payable for completion of all work under this Agreement on a time and materials basis is determined by the total of Authorized Scope of Work as shown in Exhibit "A." 4. Progress payments may be claimed monthly for time and materials actually incurred to date as supported by detailed statements. Final payment of any balance due the Surveyor of the gross amount earned per Scope of Work will be made promptly upon its verification by the City after completion and acceptance by the City of the work for each Scope of Work under this Agreement. Acceptance, by the Surveyor of final payment on the Scope of Work shall constitute full and final satisfaction of all amounts due or claimed to be due, for the specific Scope of Work. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced time for consultant employees and material expenses, the City may conduct employee interviews. Time for the interviews can be billed at normal billing rates. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 3 FRM 07Curvevn, d t/hh Acceptance of such final payment by the Surveyor shall constitute a release of all claims of any nature, related to the specific Scope of Work, which the Surveyor may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Surveyor prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Surveyor or to any remedies the City may pursue with respect to such claims. The Surveyor and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Surveyor receives final payment. VII CHANGES IN WORK The Surveyor shall make all such revisions and changes in the completed work for each Scope of Work as are necessary to correct mistakes and blunders appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Surveyor shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Surveyor perform work or render services in connection with a Scope of Work Assignment in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement to the Scope of Work which will set forth the nature and scope thereof. Work under a supplemental Scope of Work shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under a Scope of Work shall be resolved before the work is undertaken. IX EMPLOYMENT The Surveyor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Surveyor, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Surveyor, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Surveyor, while engaged in the performance of any work or services required by the Surveyor under this Agreement, shall be considered employees of the Surveyor only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Surveyor's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Surveyor. The Surveyor shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the public employer of such person. If during the time period of this agreement, the Surveyor finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Surveyor will actively solicit minorities through their advertisement and interview process. w:\wwp-27-3082 earlington sewer repl ph Asurvey contract.doc\ mab 4 FRM- 97.Curvevnr dnt/hh X NONDISCRIMINATION The Surveyor agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms of compensation; selection for training; rendition of services. The Surveyor understands and agrees that if it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the Surveyor shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Surveyor, subject to the City's obligation to pay Surveyor in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Surveyor, or any of its supervisory personnel assigned to the project, the surviving members of the Surveyor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to re -negotiations of this Agreement between surviving members of the Surveyor and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Surveyor, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. C. In the event this Agreement is terminated by the City other than for fault on the part of the Surveyor, a final payment shall be made to the Surveyor for actual time and material expenses for the work complete at the time of termination of the Agreement. In addition, the Surveyor shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Surveyor of the Notice to Terminate, except for work which may be required to complete checking of finalized work and record surveys as required by Washington State law. If the accumulated payment made to the Surveyor prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Surveyor shall immediately reimburse the City for any excess paid. D. In the event the services of the Surveyor are terminated by the City for fault on the part of the Surveyor, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Surveyor in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Surveyor prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Surveyor. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 5 PRM- 07..0—"p nr rint/hh F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Surveyor for any breach of this Agreement by the Surveyor, or for failure of the Surveyor to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Surveyor. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Surveyor and the City shall be referred for determination to the Director of Planning/Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Surveyor shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. The Surveyor agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Surveyor's negligent acts, errors, or omissions under this Agreement provided that nothing herein shall require the Surveyor to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Surveyor's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Surveyor's negligence or the negligence of the Surveyor's agents or employees except as limited below. The Surveyor shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord. The City of Renton shall be named as an "additional insured" on all contracts/projects. Surveyor shall furnish copies of the declarations pages of relevant insurance policies to the City prior to execution of any Scope of Work. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. All coverages provided by the Surveyor shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Surveyor shall keep all required coverages in full force and effect during the life of any Scope of Work, and a minimum of thirty days' notice shall be given to the City prior to the cancellation of any policy. The Surveyors's relation to the City shall be at all times as an independent contractor. XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Surveyor shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab O FRM- 97Cnmpe,n—tnt/hh XV ENDORSEMENT OF PLANS The Surveyor shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Later Scope of Work s will be in writing and executed and will become part of this agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVIII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Surveyor does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Surveyor, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT Signature type or print name Title Date CITY OF RENTON Jesse Tanner, Mayor 001:L11M Bonnie I. Walton, City Clerk Date w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 7 FRM Q7G,mevnr int/hh Penhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying January 31, 2003 Michael A. Benoit City of Renton 1055 South Grady Way Renton, WA 98055 Re: Request for Survey Services for the Earlington Sewer Replacement Project Dear Michael: P03-759/205 Penhallegon Associates Consulting Engineers, Inc. (PACE) is pleased to present this estimate to provide Surveying Services for the Earlington Sewer Replacement project based on your letter to Don Fordney dated January 22, 2003. Penhallegon Associates Consulting Engineers, Inc., hereinafter referred to as the "Surveyor", agrees to provide professional services in connection with the Project described herein to the City of Renton hereinafter referred to as the "Client". Article L Scope of Services — Topographic Survey Purpose: The preparation of a base map for future design. Area of Coverage: Approximately 15,200 linear feet in length in the Earlington Area of Renton. Approximately 12,000 feet within street right-of-ways and approximately 3,200 feet along existing sewer lines outside of street right-of-ways. Description: ■ All surveying will be tied to City of Renton NAD 83/91 horizontal control points and NAVD 88 vertical control points. All survey work shall be conducted in accordance with the City of Renton requirements. ■ An electronic design locate will be ordered. ■ Establish right-of-way, centerlines and boundaries. ■ Set additional Bench Marks at beginning and end of streets, if needed. Maximum distance between bench marks to be 1000 feet in distance or 100 feet in elevation. ■ Show spot elevations on hard surfaces on a separate layer. Federal Way Seattle Kirkland 253.568.6500 1601 Second Avenue. Suite 1000 • Seattle WA 98101-3511 425.827.2014 P. 206.441.1855 • F 206.448.7167 Portland 888.723.7853 f Michael A. Benoit P03-759 City of Renton Earlington Sewer Replacement January 31, 2003 Page 2 ■ Show all data and 10 feet beyond right-of-way lines. ■ Show contour lines at 2-foot intervals. ■ Show all known utilities, note size, type, invert elevations and direction of flow. ■ Show all prominent landmarks. ■ Show front edge of houses, house numbers, property fines and right-of-way lines. ■ Show ground elevations to nearest tenth of a foot at two main house corners with note to the existence of a basement and approximate measure up to main floor. ■ One print for each street for review purposes. City will prepare plan and profile sheets. • Project shall be prepared in AutoCAD version 2000 at a scale of 1"=20'. ■ Two sets of prints will be provided for review, corrections will be made and two sets provided for final review. ■ Final Product: Disk or CD Task A. Supervision, research and centerline control survey Objective: Establish centerline of the streets, set benchmarks and provide project coordination. Approach: Recover monuments or set PK nail and aluminum washer or equal at street intersections. Recover plat and subdivision monuments together with other available survey control points to establish street intersections for plotting right-of- ways. Run vertical control and elevate control points for topographic survey work. Run a level loop through the horizontal control, and set at least one benchmark at each street intersection and/or as called for in description of the work. Task B. Calculations Objective: Establish coordinates and elevations for control points and fix street intersections and right-of-way lines. Approach: Compute traverse closures and coordinates on recovered points. Task C Field Topographic Survey Objective: Acquire topographic features for final map compilation. Approach: Radial topography. Data collect surface utilities and all other topography within streets and along existing sewers outside right-of-way as shown on attached map. Prepare sketches and acquire measure downs to inverts of existing utility structures. Task D. Mapping Objective: Preparation of Final Mapping. Approach: AutoCAD drafting in Release 2000. Check all data for correctness, plot located and calculated data on base map. f Michael A. Benoit City of Renton Earlington Sewer Replacement Product: Disk only. Project Assumptions P03-759 January 31, 2003 Page 3 The following conditions clarify the assumptions and limitations of our scope of services: • Cutting of brush and small trees will be permitted if necessary to perform the field survey. • For the purpose of this estimate we have assumed the mapping will be limited to the exterior of the buildings. Project Exclusions The following conditions clarify the exclusions from our scope of services: • Entering manholes or other structures to obtain invert elevations or other dimensions. • Locating features in or mapping the insides of the buildings. • Excavating or potholing to locate buried utilities. Article II. Basic Services Fee Basic Services compensation for Tasks A, B & C will be on an hourly basis not to exceed $69,861.00 plus reimbursable expenses of $6,319.20 for a total of $76,180.20. The hourly rate charges shall be billed using the hourly rates in effect at the time the services are provided. The breakdown for the above fees is shown on attachment A. Article III. Schedule To be negotiated. Significant changes in the schedule following negotiations may be cause for request for additional compensation. Article IV. Terms A. This letter shall serve as a contract unless it is included in another written agreement. B. The Owner shall make payment for services monthly. The payments shall be in proportion to the progress of the Surveyor's work. C. The Owner shall make no deduction from the Surveyor's compensation on account of penalties, liquidated damages or other sums withheld from the Contractor(s) through no fault of the Surveyor. Michael A. Benoit P03-759 City of Renton January 31, 2003 Earlington Sewer Replacement Page 4 B. The Surveyor shall submit requests for payment monthly on forms provided and in a manner prescribed by the Owner. Article V. Compensation for Additional Services and Reimbursable All additional services shall be authorized in writing prior to performance of the work. A. Surveyor shall submit monthly requests for payment authorized additional services and reimbursable expenses. B. When requesting payment for additional services or reimbursable expenses, the Surveyor shall submit an itemized billing showing unit cost and quantity of each item billed, and referencing the specific authorizing document. C. Additional Services shall be billed on an hourly basis using the hourly rates in effect at the time the services are provided. Article VI. Approval If the above meets with your approval, please sign below and return one copy of this letter to our office for our files. This scope and fee proposal reflects our understanding of the work at this time. If you feel we do not accurately understand the project, please do not hesitate to let us know. We appreciate the opportunity to submit this proposal, and look forward to discussing the work in more detail with you. Please contact us if you need additional information. Sincerely, PENHALLEGON ASSOCIATES CONSULTING ENGINEERS, INC. Don F rdn Principal Surveyor Accepted for the City of Renton by: Authorized Signature Title Date PACE 11 Attachment A Project Budget Worksheet Project Name Eadington Sewer Replacement Project Prepared By: EMF Project #: P03-759 Billing Group Location: I Earlington Area - Renton, WA Date: 31-Jan-03 Drawing/ Labor Hours by Classification Project Project Survey Project Drawing/Task Title Task Manager Engineer Engineer CADD Tech Manager Surveyor Survey Crew: QA/QC Admin Admin Admin Total A. Research & Control 2 24 40 0.5 66.5 0.0 B. Calculations 4 60 0.5 64.5 0.0 C. Field Togographic Survey 40 264 1 305.0 0.0 D. Mapping 260 4 40 0.5 304.5 0,0 0.0 0.0 0.0 0.0 Total Hours ........ 0,0: 0,0: 0.0: 260.0: 10.0: 164.0: 304,0: 6.0; 2.5: 77 0.0 740.5 Hourly Rate $0.00 $0.00 $0.00 $73.00 $104.00 $88.00 $116.00 $0.00 $58.00 $0.00 $0.00 77= Labor Total $0 $0 $0 $18,980 $1,040 $14,432 $35,264 $0 $145 $0 $0 . .......... . . . . . . . . . ........... ........ .0 J .. .................... ........... . . ............... Labor Co $69,861.00 Expenses rate/unit Reimbursable ----------- .......... Quantity Cost Reprographics/Copying Plotter Photo/Video Mileage j $0.35 912: $319.20 Utility Locate Service (APS) $75.00 80: $6,000.00 PerDiem Total $6 �31 9.20 File: 03759.xls, Fee Worksheet Page 1 of 1 Printed: 213/03, 3:22 PM CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: February 27, 2003 TO: Mike Webby, HR & Rick Management Administrator FROM: Mike Benoit iV6 SUBJECT: Earlington Sewer Replacement / Rehabilitation Survey Contract Please review the attached consultant contract agreement for insurance requirements. A response by March 6, 2003 would be appreciated. If you have any questions, please contact me at Ext. 7206. W:\WWP-27-3082 Earlington Sewer Rep] PH ]\Webby0l.doc\mab .1 Y CITY OF RENTON ♦ + 1055 S. GRADY WAY RENTON, WA 98055 �IyTO VENDOR:060869 PENHALLEGON ASSOC CONSULTING 750 6TH ST S KIRKLAND, WA 98033 Page 1 1 DATE F18/0000256 NUMBER 3/7/03 SHIP TO: FOB Point: Req. No.: Terms: net term Dept.: PLNG/BLDG/PUB WKS UTILITY SYS Req. Del. Date: Contact: FERKINGSTAD, LINDA Pre -Assigned PO#?: NO Special Inst: Quantity I Unit Description __ Unit Price Ext. Price THIS IS A REVISED PURCHASE ORDER _�. CAG 03-024 Survey Earlington Sewer ia;T90 20 Replcmt BILL TO h l SUBTOTAL 80,180.20 TAX 0.00 FREIGHT 0.00 TOTAL 80,180.20 Account Number I Work Order Function Number Amount 5,L1' E 421.000400.018.5960.0035.65.045300 5405/5160 80,180.20 Authorized Signature Authorized Signature Pagel 1 �Y CITY OF RENTON ♦ ♦ 1055 S. GRADY WAY RENTON, WA 98055 VENDOR:060869 PENHALLEGON ASSOC CONSULTING 750 6TH ST S KIRKLAND, WA 98033 FOB Point: Terms: net term Req._Del. Date Special Inst: F S DATE, °" 4 �MBER_x$ 3/7/2003 18/0000256 SHIP TO: Req. No.: Dept.: PLNG/BLDG/PUB WKS UTILITY SYS Contact: FERKINGSTAD, LINDA Pre -Assigned PO#?: NO >c"M CAGn03-024 Survey Earlingto4{n Sewer 76,180.20 } yy�� — r'l,A. -3 ¢, " e b '!. rr- E�^ �F d 5� 3 3 a '`f �61F �- S �,''� I u".�£�aL�d.: . I y i :^� 3 h •d � �.. Y � G..:..d3i._�`.+_ 1�ru�S:. - � � "3 £.3gV"S „Y d l�� t.C.�,,a `•^•,•xi No le 3'"tliefu23.'n.+lme''-L�SFiY_3i�s.u�":.-e �. hUC-) I a�vc3:v.i' ..•33(� ?++�"i m `��,h��'s $: 3yp��N^�` s{w�,.�EH�es�yF� '� Y.^•�t�+ +T t;:�a ��{3!,������y��� i����i:. :r� q'? ���..v`%�"t'U� �7i�{ph��� ����hr��v�' i «::st.+F.e+i'-'u'�F..,.� p xN L r as � r c� -�4u;Ya 3 bnc` ' _. E 4f �„�� `°i r j _ pyah'ri�`5w��.i"+s+'=bi 'YS' t {E, .N3R 5"ha�_� if 'tr.-.. 7 ` �f r"i S$ , 'Y�. .i. T?GIQ 4 �:a x _� "F `�-.t��"' ., _. , .c:�; ., :.�,_ . m`�.�1�.'..,��.`ss...::i.v. .,. ,.. _ ��3..�_._ .v.. - . ,� '� d�'Y`��'�'„^� - ^- kg : ttxr r : '4 r�r'r-^; '�.rs ,. f �'-a`' f z a.. T,--:.- ""^rl'T k a, ""c '':. e fv Y ram'. ..v .>_u ..s _--ir'S. , ,,j,!�. _- ,c+x7'�' -" {' do-} 1�95"F ... i 7'k^Y -=d` 11 _ PrM rt o _i a 4 tz FORMER m:� MOVIE y HIM iMMM n 76,180.20 SUBTOTAL BILL TO: TAX 0.00 FREIGHT 0.00 TOTAL 76,180.20 `Work]L J fd r Function Number �.. .._ ��.,�, ,� _� ter. MM :.,...WAmoun E 421.000400.018.5960.0035.65.045300 5405/5160 76,180.20 Penhallegon Associates Consulting Engineers, Inc. 750 Sixth Street South, Kirkland, Washington 98033 Phone 425.827.2014 To: City Of Renton Attn: Mr. Mike Benoit ;SUN ` -'F 2-003 1055 S. Grady Way `SIT y c)F R N ► OKi Renton, WA 98055 OTILITY SYSTEMS Project: 03827 Earlington Sewer Replacement Project - TOPO Survey Professional Services for the Period: 5/1/2003 to 5/31/2003 Billing Group: 10 -- Completed field survey -- Delivered preliminary prints and electronic files Contract Maximum: Previous Billings Against Maximum: Current Billings Against Maximum: Balance After This Invoice: Professional Services Invoice June 11, 2003 Invoice: 23899 $80,180.20 $74,774.20 $5,406.00 $0.00 Survey Bill Hours Bill Rate Charge Senior Project Surveyor John F. Williamson 28.50 72.00 2,052.00 Project Surveyor Fred M. Warner 15.50 80.00 1,240.00 Sr. Computer Technician Ross Stolen 11.50 80.00 920.00 Party Chief Connor Hammond 3.00 58.00 174.00 Instrument Person Brian DeBoer 9.50 52.00 494.00 Instrument Person Deborah Colombi 3.00 52.00 156.00 Instrument Person Dwayne Barmettler 6.00 52.00 312.00 CAD Drafter Dennis Boyd 1.00 58.00 58.00 Survey Total: 78.00 $5,406.00 Professional Services Totals: $5,406.06 Total Invoice Amount $5,406.00 All invoices are due upon receipt. A service fee of 1.5% will be added to any unpaid balance after 30 days. ery CITY OF RENTON 1055 S. GRADY WAY RENTON, WA 98055 VENDOR: 060869 PENHALLEGON ASSOC CONSULTING 750 6TH ST S KIRKLAND, WA 98033 FOB Point: Terms: net term Req. Del. Date: Special Inst: CT'x.,, ' Pagel 1 DATE a :PO NUMBER 3/7/2003 18/0000956 SHIP TO: Req. No.: Dept: PLNG/BLDG/PUB WKS UTILITY SYS Contact: FERKINGSTAD, LINDA Pre -Assigned PO#?: NO 46 ' e Penhallegon Associates Consulting Engineers, Inc. 750 Sixth Street South, Kirkland, Washington 98033 Phone 425.827.2014 To: City Of Renton �ECEwV� 11 -� Attn: Mr. Mike Benoit CC MAY 2 Zo�3 DATE 1055 S. Grady Way Renton, WA 98055 CITY OF NAME UTILITY SYYS CMS TON:tri.1� Project: 03827 Earlington Sewer Replacement Project - TOPO Professional Services for the Period: 4/1/2003 to 4/30/2003 Billing Group: 10 Invoice May 09, 2003 Invoice: 23655 TE -- completed 90% fieldwork -- completed 90% Cad work Professional Services Survey Bill Hours Bill Rate Charge Senior Project Surveyor John F. Williamson 72.00 73.00 5,256.00 Project Surveyor Fred M. Warner 18.00 80.00 1,440.00 Project Surveyor Sheldon Gull 1.50 80.00 120.00 Sr. Computer Technician Ross Stolen 23.00 80.00 1,840.00 Party Chief Connor Hammond 114.00 58.00 6,612.00 Party Chief Richard Willyerd 64.00 58.00 3,712.00 Instrument Person Deborah Colombi 112.50 52.00 5,850.00 Instrument Person Dennis Boyd 18.00 52.00 936.00 Instrument Person Vance Marsten 64.00 52.00 3,328.00 Survey Technician I Joseph E. Carnahan 87.50 65.00 5,687.50 Principal Surveyor Dan P. Hallin 3.50 104.00 364.00 Principal Surveyor Donald Fordney 1.00 104.00 104.00 Survey Totai: 579.00 $35,249.50 Professional Services Totals: $35,249.50 Reimbursables Survey Charge Mileage - Billable 151.90 Reimbursables Totals: $151.90 Total Invoice Amount $35,401.40 All invoices are due upon receipt. A service fee of] % will be added to any unpaid balance after 30 days. April 2003 MILEAGE LOG: COMPANY VEHICLES FOR MONTH OF APRIL 2003 TR # JOB BILL AMOUNT @ LOG SHEET PROJECT # GROUP TASK OUT IN MILES $ 0.351MILE TOTAL COMMENTS 81114 01777 03 414 423 9 $ 3.11 miles @ 0.345 81773 01777 03 844 850 6 $ 2.07 1 miles @ 0.345 81773 01777 03 52 62 10 $ 3.45 $ 8.63 miles @ 0.345 81114 01955 454 487 33 $ 11.56 $ 11.55 81114 01984 345 349 4 $ 1.40 $ 1.40 51353 01985 58 379 462 83 $ 29.05 51353 01985 58 462 534 72 $ 25.20 $ 54.25 51692 01985 59 719 726 7 $ 2.45 $ 2.45 81114 02860 198 219 21 $ 7.25 $ 7.25 miles @ 0.345 81114 02867 274 322 48 $ 16.80 81114 02867 349 414 65 1 $ 22.75 $ 39.55 81773 02885 886 914 28 $ 9.80 81773 02885 958 988 30 $ 10.50 $ 20.30 51216 03827 10 216 353 137 $ 47.95 miles over 30 @ 0.35 51353 03827 10 353 379 26 $ 9.10 miles over 30 @ 0.35 51544 03827 10 632 692 60 $ 21.00 miles over 30 @ 0.35 51692 03827 10 692 719 27 $ 9.45 miles over 30 @ 0.35 51692 03827 10 726 807 81 $ 28.35 miles over 30 @ 0.35 51802 03827 10 802 935 133 $ 46.55 $ 151.90 miles over 30 @ 0.35 81114 03830 219 274 55 $ 19.25 81773 03830 914 958 44 $ 15.40 $ 34.65 51802 03834 10 935 1028 93 $ 32.55 $ 32.55 51353 03838 10 534 544 10 $ 3.50 $ 3.50 51544 03841 10 544 605 61 $ 21.35 $ 21.35 81773 03845 10 865 886 21 S 7.35 $ 7.35 399. t- Vehicle: Nt G—j V A j Beginning Odometer Reading: MILEAGE LOG Date Initials Project # Task # Project Name / Purpose Odometer Reading Start Stopuse For Accounting oni '► "`Aar d 3 Can 1-7 SI 2P� S`r Z�3 AM0 3 c' 1w Y SP Lq-3 Si Z 7o c—vE)L0-1 w EE K- "'""""" PLEASE TURN IN SHEET TO ACCOUNTING Mileage Log.xis:4/11/02 Vehicle: "t� 6j V 4a� Beginning Odometer Reading: MILEAGE LOG E 1 353 Date Initials Project # Task # Project Name / Purpose Odometer Reading Start For Accounting use Only 2Stop -5 6 (3 71 s t 1%z. 85 9 U) �1462- 534 -7:;4 1° Ap o3 L �y 15 q 10 Lv E,21 w e�- IC-- """'" PLEASE TURN IN SHEET TO ACCOUNTING """""" Mileage Log.xls:4/11/02 ►wuMyow M"scM ru cw..�ro�.v E�ph.w.. lr.c. Vehicle: J b Beginning Odometer Reading: MILEAGE LOG S1 J-4 4 Date Initials Project # Task # Project Name / Purpose Odometer Reading Start Stop For Accounting Use Only 14 A PB'- 3 ple, � •- 5 4 r� .0 53 Y !S� l 6S �' St G6.5 rs 2 <M Or 53 8 Ll sb Dr Reo,14m S ab 3 t -7 1� 2 3 evee j weEY-- ""*'**** PLEASE TURN IN SHEET TO ACCOUNTING """""'" Mileage Log.xis:4/11/02 Vehicle: uo V bO J Beginning Odometer Reading: MILEAGE LOG Date Initials Project # Task # Project Name / Purpose Odometer Reading Start Stop For Accounting Use Only 6392.-7 C -,, Or 40-r,��16'�Z 51719 a� b N s s ?1 s(7 -7 ti3 02-, ,o C 7 0 8I 01) f 17 °o (o07 C-\J02-y weEV,�- PLEASE TURN IN SHEET TO ACCOUNTING """"'"' Mileage Log.xls:4/11/02 Vehicle: ' W 61-1 41'4N Beginning Odometer Reading: MILEAGE LOG Date Initials Project # Task # Project Name / Purpose Odometer Reading Start Stop For Accounting use Only Z a 3 to b3827 !:s C -.. 0-�. a,v 8b2 10 ti l 5 [ 5 bps �a o3 0 ° S 5 s Cv E'e-Y w ee K- }}}}}}}f}A PLEASE TURN IN SHEET TO ACCOUNTING !AfH """"" Mileage Log.xls:4/11/02 Page 1 1 Y 13� CITY OF RENTON ♦ ♦ 1055 S. GRADY WAY RENTON, WA 98055 NT fv VENDOR: 060869 PENHALLEGON ASSOC CONSULTING 750 6TH ST S KIRKLAND, WA 98033 FOB Point: Terns: net term Req. Del. Date: Special Inst: DATEI PO NUMBER 3/7/2003 1 18/0000256 SHIP TO: Req. No.: Dept.: PLNG/BLDG/PUB WKS UTILITY SYS Contact: FERKINGSTAD, LINDA Pre -Assigned PO#?: NO uatt . _ Description Ail"Unit CAG 03-024 Survey Earlington Sewer Replcmt u.- /0 - o o 3 Price IExt- Price 76,180.20 a- SUBTOTAL TILL TO: TAX FREIGHT TOTAL 76,180.20 0.00 0.00 76,180.20 Account Numbe Work Order Function Number Amount E 421.000400.018.5960.0035.65.045300 5405/5160 76,180.20 Y 660 Penhallegon Associates Consulting Engineers, Inc. 750 Sixth Street South, Kirkland, Washington 98033 Phone 425.827.2014 To: City Of Renton t;{� °�0� Attn: Mr. Mike Benoit ' 1055 S. Grady Y Wa ` Renton, WA 98055 !''` ``Y '''? : -Invoice April 08, 2003 i i Project: 03827 Earlington Sewer Replacement Project - TOPO Survey Professional Services for the Period: 3/ l/2003 to 3/31/2003 Billing Group: 10 Invoice: 23348 -- completed 60% field work -- completed 25% Cad work Professional Services Survey Bill Hours Bill Rate Charge Senior Project Surveyor John F. Williamson 76.50 88.00 6,732.00 Project Surveyor Sheldon Gull 1.00 80.00 80.00 Party Chief Connor Hammond 72.50 58.00 4,205.00 Party Chief Richard Willyerd 48.00 58.00 2,784.00 Instrument Person Brian DeBoer 0.50 52.00 26.00 Instrument Person Deborah Colombi 86.00 52.00 4,472.00 Instrument Person Vance Marsten 93.00 52.00 4,836.00 Survey Technician I Duane Briley 45.00 65.00 2,925.00 Survey Technician I Joseph E. Camahan 27.50 65.00 1,787.50 Principal Surveyor Dan P. Hallin 6.00 104.00 624.00 Principal Surveyor Donald Fordney 9.00 104.00 936.00 Survey Project Manager Neil Cabbage 4.00 96.00 384.00 Survev Total: 469.00 $29.791.50 Professional Services Totals: $29,791.50 Outside Services Survey Charge Applied Professional Svc. 9,487.50 Outside Services Totals: $9,487.50 Reimbursables Survey Charge Mileage - Billable 93.80 Reimbursables Totals: . $93.80 Total Invoice Amount $39,372.80 All invoices are due upon receipt. A service fee of] % will be added to any unpaid balance after 30 days. INVOICE Aj�S BILL TO: APPLIED PROFESSIONAL SERVICES INC. Solutions That Exceed Expectations 43530 SE North Bend Way • North Bend, WA 98045 Phone:(425) 888-2490 Fax:(425) 888-2554 Toil Free: (866) 474-6446 PACE-SEATTLE ATTN: FRED WILLIAMSON 1601 SECOND AVE SUITE 1000 SEATTLE WA 98101 INVOICE NO. 0040674-IN CUSTOMER _N6 PACOU$ Q ? 2003 SHIP TO: JOB SITE LOCATION LANGSTON/STEVENS/POWELL/ EARLINGTON RENTON, WA •__tom .: 03/31/2003 NET 30 DAYS 03827.10 03/31 /2003 mg OUANTIITV rrEmwo. DESCRIPTION UNIT PRICE EXTENDED 115.000 LOCWA PLEASE AMUVE 2. PROJECT DATE WA UTILITY LOCATING PER ATTACHED WORK PERFORMED: 3/10 - 3/28/03 75.000 8,625.00 Invoice Total: ���625.00 Terms: Net 30 Days 1.5% late charge on past due invoices. REORDER FROM YOUR LOCAL SAFEGUARD DISTRIBUTOR. IF UNKNOWN, CALL 800-523-2422 M98SFOD0825M 1198 T_ APPLIED PROFESSIONAL SERVICES INC. A Als Solutions That Exceed Expectations 43530 SE North Bend Way - North Bend, WA 98045 Phone: (425) 888-2590 Fax: (425) 888-2554 LOCATE REQUEST DATE: 715h 3:"PURCHASE ORDER #:g�� - CUSTOMER: PHONE: /000 BILLING ADDRESS: -City: 7re-E zip: 98fo CONTACT PERSON: PHONE NUMBER: SX142_� BILLING SUMMARY DATE OF LOCATE: 8/o LOCATOR'S NAME: Zw, Llw / C*weL IV I A LOCATE ADDRESS: DESCRIPTION OF LOCATE: 0)1-A)7,e AYX> 7iO77/C 516 Alo9t_ Ll 6&�IAlvc TOTAL TIME -INCLUDING TRAVEL: o.em JJE1 .7 "�6T�request i is be Fe dWjOvae! ecK?S is - I knowledge Pf`. d�tq!' h T,nA ffkfiigh6 mslms in 0 requested JPPX 01; -_-z �., .. ". 1 11 1.6i.. 01 i�ko a other TV, ar&LAPS dergro�hd dfilifiEk'w'%�fi n­ the 2� not ifiabld�lbrdam' y type agetoan U of IC of facilityused by'such damage. PAYMENT' T"ERMS: NET. 30.DAYS. I li2 PERCENT FINANCE CHARGE ON BALANCES OVER 30 DAYS. CUSTOMER SIGNATURE: LOCATOR SIGNATURE: ZZ DATE:', March 2003 MILEAGE LOG: COMPANY VEHICLES FOR MONTH OF MARCH 2O03 _ TR # JOB BILL AMOUNT @ LOG SHEET PROJECT # GROUP TASK OUT IN MILES $ 0.35/MILE TOTAL COMMENTS 50493 01985 53 516 527 11 $ 3.85 $ 3.85 50493 01985 54 504 516 12 $ 4.20 $ 4.20 50598 01985 55 731 829 98 $ 34.30 $ 34.30 51081 01985 57 205 216 11 $ 3.85 $ 3.85 50541 02873 10 541 557 16 $ 5.60 50493 02873 1 10 493 504 11 $ 3.85 50493 02873 10 527 541 14 $ 4.90 $ 14.35 50598 03827 10 598 731 133 $ 46.55 50541 03827 10 557 598 41 $ 14.35 51081 03827 10 1081 1205 124 1 $ 43.40 $ 104.30 298 $ 93.80 miles over 30 ® 0.35 $ 164.85 $ 258.65 Vehicle: /f Iff V191`1 Beginning Odometer Reading: 6 1 O 8 1 MILEAGE LOG Date Initials Project # Task # Project Name / Purpose Odometer Reading Start Stopuse For Accounting oni 2 iW AR-03 0 ( p 3 6.�7 / 0 ��NrsN �q,¢uN� s / D & / 5 / J f' ?-C CVE) Y WEE IL •"•«'•••` PLEASE TURN IN SHEET TO ACCOUNTING WHEN P r--ETo"r't «'�����«�� Mileage Log.xls:4/11/02 ("p Vehicle: ► W AN MILEAGE LOG Beginning Odometer Reading: 5 O 5 I Date Initials Project # Task # Project Name / Purpose Odometer Reading Start Stop For Accountlng Use Only dc�{{ 3mA�o� O `Lt 8�3 0 2� zP�7c� s i 5 o 5 k- cb1.$7 3 lo `7 7 ab� ti� o38Z'l b �f ►-�� (> � 0 wwwww►wwww PLEASE TURN IN SHEET TO ACCOUNTING ""'"""" Mileage Log.xls:4/11/02 Vehicle: IJ CCU UA,*J 11:= f Beginning Odometer Reading: I `"" -'' .� , MILEAGE LOG Date Initials Project # Task # Project Name / Purpose Odometer Reading Start Stop For Accounting use Onl 3�> `l w r1 ✓1 d I b 7 J ►� �^a"`� ("A VIOL 5S 5 s � 3 i 562L� a "•"•""•' PLEASE TURN IN SHEET TO ACCOUNTING W f ""'""""" Mileage Log.xls:4/11/02 CITY OF RENTON EFK:,V*�OV HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT MEMORANDUM DATE: April 23, 2003 TO: Joh44.bson, Utility Systems FROM: Mi Webby, HR&RM Administrator SUBJECT: Insurance Renewal Review/ Penhallegon Associates Consulting Engineers Earlington Sewer Replacement I have reviewed the certificate of insurance for the above -mentioned contract. The insurance coverage, provided for this contract, meets the City's risk management requirements. RECEIVED APR 2 4 2003 CITY OF RENTON UTILITY SYSTEMS ACORD TM. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YY) APR 1703 PRODUCER MICHAEL J. HALL & COMPANY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 19578 10TH AVENUE N.E. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR POULSBO WA 98370 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PHONE: (360)598-3700 FAX: (360) 5983703 Agency Lic#: 91-1461089 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: HARTFORD FIRE INSURANCE COMPANY INSURER B: CNA INSURANCE COMPANY PENHALLEGON ASSOCIATES CONSULTING ENGINEERS, INC. 750 SIXTH STREET SOUTH INSURER C: INSURER D: KIRKLAND WA 98033 INSURER E: rnvFRAnP_q THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INS LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD POLICYEXPIRATION DATE MWDD LIMITS A GENERAL LIABIUTY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE IX] OCCUR 52SBADE5745 APR 27 03 APR 27 04 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PREMISES Ea occurs $ 300,000 MED. EXP (Any One Person) $ 10,000 PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 410009000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRODUCTS-COMP/OP AGG. $ 4,000,000 A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 52SBADE4745 APR 27 03 APR 27 04 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 BODILY INJURY (Per person) $ 0 X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE $ 0 GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ 0 OTHER THAN EA ACC AUTO ONLY: AGG $ 0 $ 0 A EXCESS / UMBERELLA LIABILITY X OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ 52SBADE5745 APR 27 03 APR 27 04 EACH OCCURRENCE $ 19000,000 AGGREGATE $ 19000,000 $ 0 $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE OFFICER/MAMBER EXCLUDED? If yo, do Abe under SPECAAL PROVISIONS bolo. 52SBA DE5745 APR 27 03 APR 27 04 TORYTLIMITS OTHER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE -EA EMPLOYEE $ 1,000,000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 B OTHER: PROFESSIONAL LIABILITY CLAIMS MADE FORM PRA 11 399 75 87 APR 27 01 APR 27 04 $1,000,000 EACH CLAIM $1,000,000 AGGREGATE RETRO DATE 04127/92 DESCRIPTION OF OPERATIONS/LOCATIONIVEHICLES/EXCLUSIONS ADDED ENDORSEMENT/ SPECIAL PROVISIONS PROJECT: EARLINGTON SEWER REPLACEMENT THE CERTIFICATE HOLDER IS ADDITIONAL INSURED ON THE GENERAL LIABILITY POLICY AS RESPECTS WORK DONE BY, OR ON BEHALF OF, THE NAMED INSURED. SEE ATTACHED CFRTIFICATF HOI nFR I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED, OR MATERIALLY CHANGED, BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 45 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. CITY OF RENTON 1055 SOUTH GRADY WAY RENTON, WA 98055 AUTHORIZED REPRESENTATIVE Q Attention: MICHAEL BENOIT ACORD 25 (2001108) Certificate # 19436 ASHLEY HURD POLICY NUMBER: 52SBADE5745 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS (Form B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY SCHEDULE Name of Person or Organization; CITY OF RENTON 1055 SOUTH GRADY WAY RENTON, WA 98055 (If no entry appears above. information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work' for that insured by or for you CG 20 10 11 85 Copyright. Insurance Services Office, Inc., 1984 Certificate # 19436 40 gWL Jesse Tanner, Mayor March 6, 2003 Don Fordney Penhallegon Associates Consulting Engineers, Inc. 1601 Second Avenue, Ste. 1000 Seattle, WA 98101-3511 CITY OF RENTON PlanninouildingTublicWorks Department Gregg Zimmerman P.E., Administrator SUBJECT: REQUEST FOR SURVEY SERVICES FOR THE EARLINGTON SEWER REPLACEMENT PROJECT Dear Don: Enclosed for your records is an original survey contract for the Earlington Sewer Replacement project. If you have any questions, please call me at 425-430-7206. Sincerely, Michael A. Benoit Wastewater Utility Engineer Enclosures H-\File Sys\WWP - Wastewater\WWP-27-3082 F,arlington Sewer Rep I PH I\PaceO3.doc\MAR-If 1055 South Grady Way - Renton, Washington 98055 ® This paper contains 50 % recycled material, 30 % post consumer RENTON AHEAD OF THE CURVE ACORD OF LIABILITY INSURANCE DATE TM. APR1703 -CERTIFICATE PRODUCER MICHAEL J. HALL & COMPANY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 19578 10TH AVENUE N.E. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR POULSBO WA 98370 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PHONE: (360)5983700 FAX: (360) 5983703 Agency Lic#: 91-1461089 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: HARTFORD FIRE INSURANCE COMPANY PENHALLEGON ASSOCIATES CONSULTING INSURER B: CNA INSURANCE COMPANY ENGINEERS, INC. 750 SIXTH STREET SOUTH INSURER C: INSURER D: KIRKLAND WA 98033 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MWDD POLICY EXPIRATION DATE MM/DD LIMITS A GENERAL LIABIUTY XCOMMERCIAL GENERAL LIABILITY CLAIMS MADE IX] OCCUR 52SBADE5745 APR 27 03 APR 27 04 EACH OCCURRENCE $ 2,000,000 RNT:.a MGSTO Ea $ 300,000 MED. EXP (Any One Person) $ 10,000 PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRODUCTS-COMP/OP AGG. $ 4,000,000 A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 52SBADE4745 APR 27 03 APR 27 04 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 BODILY INJURY (Per person) $ 0 X BODILY INJURY (Per accident) $ 0 X PROPERTY DAMAGE $ 0 GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ 0 OTHER THAN EA ACC AUTO ONLY: AGG $ 0 $ 0 A EXCESS / UMBERELLA UABILITY X OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ 52SBADE5745 APR 27 03 APR 27 04 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 $ 0 $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MAMBER EXCLUDED? N yos, dosvlbo under SPECIAL PROVISIONS below 52SBA 9E5745 APR 27 03 APR 27 04 OT RYTLIMITS OTHER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE -EA EMPLOYEE _ $ 1,000,000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 B OTHER: PROFESSIONAL LIABILITY CLAIMS MADE FORM PRA 11 399 75 87 APR 27 01 APR 27 04 $1,000,000 EACH CLAIM $1,000,000 AGGREGATE RETRO DATE 04/27/92 DESCRIPTION OF OPERATIONS/LOCATION/VEHICLES/EXCLUSIONS ADDED ENDORSEMENT/ SPECIAL PROVISIONS PROJECT: EARLINGTON SEWER REPLACEMENT THE CERTIFICATE HOLDER IS ADDITIONAL INSURED ON THE GENERAL LIABILITY POLICY AS RESPECTS WORK DONE BY, OR ON BEHALF OF, THE NAMED INSURED. SEE ATTACHED CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED, OR MATERIALLY CHANGED, BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 45 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. CITY OF RENTON 1055 SOUTH GRADY WAY RENTON, WA 98055 AUTHORIZED REPRESENTATIVE � Attention: MICHAEL BENOIT ACORD 25 (2001108) Certificate # 19436 ASHLEY HURD POLICY NUMBER: 52SBADE5745 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS (Form B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY SCHEDULE Name of Person or Organization; CITY OF RENTON 1055 SOUTH GRADY WAY RENTON, WA 98055 (If no entry appears above. information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work' for that insured by or for you CG 20 10 11 85 Copyright. Insurance Services Office, Inc., 1984 Certificate # 19436 CRITY Off' Rom+ NTON ..tl 6 Planning/Building/PublicWorks Department Jesse Tanner, Mayor. Gregg Zimmerman P.E., Administrator January 22, 2003 Don Fordney Penhallegon Associates Consulting Engineers, Inc. 1601 Second Avenue, Ste. 1000 Seattle, WA 98101-3511 SUBJECT: REQUEST FOR SURVEY SERVICES FOR THE EARLINGTON SEWER REPLACEMENT PROJECT Dear Don: I am writing to request a proposal to perform survey work for use in sanitary sewer replacement projects in the Earlington area. I have enclosed an exhibit map showing the area of survey coverage needed for the new base maps. The base map for this proposal is approximately 15,200 feet in length; 3,200 feet of the survey is along existing sewers that are not in right-of-way. Plan on mapping to twenty feet on either side of existing sewers. The remaining 12,000 feet of the survey is in right-of-way. For the majority of this survey, plan on `all data and 10 feet beyond the right-of-way'. For the side streets and sewers that intercept into Sunset Blvd, plan to continue the width of the survey out into Sunset. For the 500 feet along Sunset and any other work entering that street, plan on just surveying the north half of the road. The scope should be similar to the one that was recently prepared for John Hobson's East Kennydale Sewer Infill Project (not including the as -built portion). Since the scope may have been prepared in Kirkland, I am sending a copy to you. I have also enclosed the following information that I found in our system, for your use: • King County Assessor Maps encompassing the new base map areas. • Plat Maps surrounding the new base map areas. • All available utility design and as -built drawings for the associated areas. • City of Renton survey benchmarks and monument information. If you have any questions, please call me at 425-430-7206. Sincerely, Michael A. Benoit Wastewater Utility Engineer Enclosures \\nAFDAI I IS\SVS7\SHARFD\File'yc\WWP - WacteWater\WWP-77-3OR7 Farlingtnn CPwer Repi PH i\ParrM rinC� B �T T O N 1055 South Grady Way - Renton, Washington 98055 1` 1 �1 ®This paper contains 50 %recycled material, 30 % post consumer AHEAD OF THE CURVE