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Home My WebLink AboutBlock Grant Program - 2002 - 2003 CITX OF R�NTON ( NORIG�OF PUBI.IG SEASING �+P�'ON C�'!'Y t�NGII� NOTICE IS HEREBY GIVEN AFFIDAVIT OF PUBLICATION chat the x�nton City Council has fixed the 9th day of June, 2003, at 7:30 p.m.as the date and time for a Barbara Alther,first duly sworn on oath states that he/she is the Legal Clerk of the Public hearing to be held in the seventh floor Council Chambers of i Renton City Hall,1055 S.Grady Way, King County Journal Renton, WA 98055, to conaider the 600 S.Washington Avenue,Kent,Washington 98032 �revised Community Development 'Block Grant (CDBG) Capital • 'Contingency Plan for 2003: a daily newspaper published seven(7)times a week. Said newspaper is a legal newspaper of '� The City of Renton,after receiving Fa furthez information regatiding a substantial increase in CDBG the Caty of Renton's CDBG psojects, general publication and is now and has been for more than six months prior to the date of capital funda, has revised the contact Dianne Utecht at 425-430- � publication, referred to, printed and published in the English language continually as a daily contingencyplan and is�roposing to 6655. All interested parties are P P 9 tY, 9 g ty pproved as a �locate the additional 111,430 to invited to attend the hearin news a er in Kent, Kin Coun Washin ton. The Kin Coun Joumal has been a g and legal newspaper by order of the Superior Court of the State of Washington for King County. the following projecta: present written or oral comments $15,000 to Parkview Gronp Homes regazding the proposal. Renton City The notice in the exact form attached,was published in the King County Joumal(and not for safety improvements and Hall is in compliance with the in supplemental form)which was regularly distributed to the subscribers during the below stated � modifications to a group home �,erican Disabilities Act, and period. The annexed notice, a housing four deaf/blind Renton interpretive senrices for the hearing residents; �30,000 to the Abused �p�red will be provided upon prior CDBG Capital Contingency Deaf Women's Advocacy Facility,to notice. For information, call , be used for acquisition of land to 425-430-6510. ' build a domestic violence gonnie I.Walton as publlshed On: 5/23/03 transitional shelter and program Ci� space for deaf women and families , � },he � County on Roosewelt Way 'NE, Seattle; Javrnsl May 23,2UO3.M845552 The full amount of the fee charged for said foregoing publication is the sum of$144.75,charged to g15,000 ta the Hearing, Speech ACct. No. 8050640. ,and Deafness Center to provide accommoditions and increased The cost above includes a$6.00 fee for the printing of the affidavits. accessibility for deaf, hard of hearing,ordeaf/blind clients in the Legal Number 845552 facility located at 1620 l8th Avenue,Se�ttle; "� $30,360 far construction of The Salvation Army Food Bank at 206 � Legal Clerk, King County Journal S.Tobin,Aenton,to serve low and moderate income Renton residents; $6,070 to Friend of Youth/GrifT`in Home for the renovation of the Subscribed and sworn before me on this� day o��,2003 7500 square foot McEachern ----��-��-�-��_�•��---�----_.-,.�.. �� House (2500 Lake Washington ,r � Blvd, R�nton) that �xavides � `````��Nt��t�►��' ` �#iod�ta�tt�s�r ` F�� y�� Notary Public of the State o Washing n �,,� �„� �g� , � �.�`�� ,,;,� - ° •�.,. � residing in Renton �''s�'� �, �1 ��: o�� ; � King County,Washington �nt-l�angley oad, Kent, fbr � � �y�; �' N�TQ�� - g conatruction of a 3000 aquare foot � � addition to provide early � � = w --o— – intervention services to children , � i pu8``L �� with disabilities; and $10,000 to • 'O t.•' City of Renton, CDBG Program � '` � Administration,1055 South Grad i�j'��'t�`�, �y�.•' �J ,� �i91'••.,? ,�� ; 2:,,• �'�`�.` Way, lisntc+n to provide for the � /'''��/ll u 1111►��``` Cens�us data.disseminatioa of 2000 ''r�.-. :, _ _�,:�„� �� June 9,2003 � Renton City Council Minutes � Page 203 EDNSP: Renton Hill Economic Development,Neighborhoods and Strategic Planning Department Neighborhood Association, recommended approval of an additional expenditure of$700 from the Additional Funding for Neighborhood Grant Program budget for the water meter hookup fee increase Existing Project for the Renton Hill Neighborhood Association traffic circle project. Council concur. EDNSP: Boeing 7E7 Site Economic Development,Neighborhoods and Strategic Planning Department Selection in WA State, recommended adoption of a resolution supporting The Bceing Company and its Supporting Resolution selection of Washington State as the site for the final assembly of the new 7E7 airplane. Council concur. (See page 206 for resolution.) Utility: Sanitary Sewer PlanningBuilding/Public Works Department recommended approval of a ModeUInflow&Infiltration consultant agreement in the amount of$243,007 with Roth Hill Engineering Program,Roth Hill Partners,LLC for development of a sanitary sewer model and a long-term Engineering Partners,Funding inflow and infiltration program. Approval was also sought for funding in the amount of$200,000 in 2004 to cover total project costs. Council concur. Utility: Maplewood Water Utility Systems Division recommended approval of Amendment#1 to the Treatment Improvements Public Works Trust Fund Loan agreement for Maplewood Water Treatment Design,PWTF Loan,CAG-Ol- Plant Improvements design(CAG-01-175), which changes the terms of the loan 175 from 5 to 20 years thereby reducing annual payments from$144,000 to $32,000. Council concur. MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. Added Correspondence was read from Heather and Michael Luedke, 14058 SE 158th CORRESPONDENCE St.,Renton, 98058,expressing their support for off-leash dog parks in the South Citizen Comment: Luedke- King County area and in Renton. MOVED BY KEOLKER-WHEELER, Off-Leash Dog Park SECONDED BY BRIERE,COiJNCII.REFER THIS CORRESPONDENCE TO COMMITTEE OF THE WHOLE. CARRIED. Citizen Comment: Mussell- Correspondence was read from Richard Mussell, 12304 SE 179th Pl.,Renton, Gene Coulon Park Security 98058, stating that Gene Coulon Beach Park is one of Renton's finest public assets. He indicated that he would be willing to pay a fee for parking at the park provided the proceeds were used for park security and maintenance. MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL REFER THIS CORRESPONDENCE TO COMMITTEE OF THE WHOLE. CARRIED. OLD BU5INESS Community Services Committee Chair Nelson presented a report concurring Communitv Services with the Human Services Advisory Comrnittee and staff recommendation that Committee the revised 2003 Community Development Block Grant(CDBG)Contingency Human Services: 2003 CDBG Plan for capital funds be adopted. An additional$111,430 was received. The Contingency Plan Revision following agencies will receive an increase in funding for the stated amount; it is not the total allocation to the agency/project: Children's Therapy Center $5,000 Friends of Youth/Griffin Home $6,070 Parkview Homes $15,000 Abused Deaf Women's Advocacy Services Facility $30,000 Hearing Speech&Deafness Center $15,000 The Renton Salvation Army $30,360 Funds in the amount of$10,000 will be transferred from the capital fund to Planning&Administration. This is for updating Linkages,the City's Human June 9,2003 � Renton City Council Minutes � Page 204 � Services Needs Assessment, and for disseminating 2000 Census data. MOVED BY NELSON, SECONDED BY PARKER,COUNCII,CONCUR IN THE COMMITTEE REPORT. CARRIED. Utilities Committee Utilities Committee Chair Corman presented a report recommending Utility: City Code Amends re concurrence in the recommendation of staff to approve changes to City Code Utility Rates Remission& sections 4-1-180.D, 8-2-1.D, 8-4-10, 8-4-11, 8-4-12, 8-4-18, 8-4-26, 8-4-33.B, Water Meter Service Charges 8-4-34, 8-5-15.H, and 8-5-16.B to clarify remission of rates, increase charges to shut off and turn on water meters, and add an after-hours charge to turn on meters. The Committee further recommended that an ordinance making said amendments be prepared and submitted to Council for first reading.* Councilman Corman stated that these City Code amendments recover the City's costs for shutting off and turning on water meters. Regarding the remission of rates, he explained that the basic water meter fee will now be applied even when the water meter is shut off since the City is still incurring expenses to check and maintain it. *MOVED BY CORMAN, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Technical Services: Utilities Committee Chair Corman presented a report recommending Maplewood Golf Course concurrence in the staff recommendation that Council approve the access Parcel Access Easement, easement request from Mike Eisenman across the northeast corner of the Michael Eisenman Maplewood Golf Course and authorize the Mayor and City Clerk to execute the access easement upon receipt of$3,850 from Mike Eisenman. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report Committee . regarding the reallocation of funds for the Logan Ave. Bridge Seismic Retrofit Transportation: Logan Ave Project. As part of the City's effort to upgrade all of its existing structures to Bridge Seismic Retrofit better withstand seismic events, it has identified the Logan Ave. Bridge over Project,Transfer of Funds the Cedar River as a candidate for a seismic retrofit. This work includes the installation of longitudinal and transverse restrainers along with expansion joint modifications with rapid cure silicon sealant and polyester concrete headers. The restrainer work will include coring through the existing girders and caps, installing the needed restrainers, and fastening the restrainers. Since December 2002, additional costs have accrued in preliminary engineering,constructing engineering, and the construction contract. The cost increase began with the under-estimation of construction costs that did not include traffic control,debris control devices,and contingencies. The cost increase continued with additional work to complete the biological assessment, hydraulic project approval, shoreline exemption,noise variance, and the environmental classification suminary. The Committee recommended that Council authorize the reallocation of funds in the amount of$121,000 from the Rainier Ave./SR-167 to S. 2nd St. Corridor Study(TIP#39)to the Logan Ave. Bridge Seismic Retrofit Project(TII'#15). This brings the total appropriations for the project to$200,000. MOVED BY PERSSON, SECONDED BY PARKER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. '"„ ""�'` A.��r�@!��lf � 1 � V�• • V��>� ; COMMUlVITY SERVICES Date 6�9 �003 " COA'IlVIITTEE REPORT June 9,2003 2003 Community Development Block Grant Contingency Plan for Capital Funds (Refened May 5, 2003) The Community Services Committee concurs with the Human Services Advisory Committee and staff recommendation that the revised 2003 Community Development Block Grant Contingeney Plan for capital funds be adopted. An additional$111,430 was received. The following agencies will receive an increase in funding for the stated amount—it is not the total allocation to the agency/project. Children's Therapy Center $5,000 Friends of Youth/Griffm Home $6,070 Parkview Homes $15,000 Abused Deaf Wom�n's Ad�!ocacy Sei�trices Facility $30,000 Hearing SpeechF�i De�fiiess Center x k. $15,000 The Renton�alv�tion Army $30,360 $10,000 will be transfened from the capital fund to Planning^&Administration. T'his is for updating Linkages,fhe City's Human��rvice�Needs Assessrn�nt, and for . disseminating 2000 Cerisus data. oni elson, air K arker, Vice-Chair R dy Corman, ember C: Dianne Utecht Karen Bergsvik Gloria Gamba �l��ea�I��e�y ` �r �rrr�' RENTON CITY COUNCIL Regular Meeting June 9, 2003 Council Chambers Monday,7:30 p.m. M I N U T E S Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF KATHY KEOLKER-WHEELER, Council President;DAN CLAWSON; TONI COUNCILMEMBERS NELSON; RANDY CORMAN; DON PERSSON;KING PARKER;TERRI BRIERE. CITY STAFF IN JESSE TANNER,Mayor;JAY COVINGTON, Chief Administrative Officer; ATTENDANCE ZANETTA FONTES,Assistant City Attorney; BONNIE WALTON,City Clerk; GREGG ZIlVIlVIERMAN,Planning/Building/Public Works Administrator;ALEX PIETSCH,Economic Development Administrator; DEI�TNIS CULP,Community Services Administrator; KAREN BERGSVIK, Human Services Manager;DIANNE LJTECHT, CDBG Specialist; CHIEF GARRY ANDERSON and COMMANDER CURTIS SMALLING,Police Department. PUBLIC HEARINGS This being the date set and proper notices having been posted and published in Human Services: 2003 CDBG accordance with local and State laws,Mayor Tanner opened the public hearing Contingency Plan Revision to consider the revised 2003 Community Development Block Grant(CDBG) Contingency Plan for capital funds. Dianne Utecht, CDBG Specialist,reported that Renton received significantly more CDBG funds in 2003 than anticipated. For capital projects, this amounts to$111,430. Explaining that the current contingency plan for capital is not broad enough to allocate the additional funds, she indicated that the Human Services Advisory Committee and staff recommend that the additional funds be allocated as follows: A� Increase Children's Therapy Center $5,000 Friends of Youth/Griffin Home $6,070 Parkview Group Homes $15,000 Abused Deaf Women's Advocacy Services Facility $30,000 Hearing Speech&Deafness Center $15,000 The Renton Salvation Army $30,360 Additionally,Ms. Utecht stated that$10,000 is recommended to be used to update Linkages, the City's Human Services Needs Assessment,and to analyze and disseminate the 2000 Census data. Public comment was invited. Marilyn J. Smith, 2627 Eastlake Ave. E., Seattle,98102, spoke on behalf of the Abused Deaf Women's Advocacy Services (ADWAS). She explained that ADWAS is the only agency in the State of Washington and the Northwest that services deaf and deaf-blind victims of domestic violence and sexual assault. Reporting that transitional housing is greatly needed for deaf victims due to their unique challenges,Ms. Smith indicated that the funding will be used toward the acquisition of land to build a domestic violence shelter and program space for deaf women and families. June 9,2003 �� Renton City Council Minutes � Page 201 Christine Giffey-Brohaugh,4615 NE 22nd Pl.,Renton,98056, spoke on behalf of the Renton Salvation Army food bank. She reported on the progress made so far for the new food bank, which includes proceeding with the permitting process and finalizing the construction plans. Ms. Giffey-Brohaugh explained that the purpose of the food bank is to prevent families from being hungry; however,the food bank wants to impact its clients in a greater way. In addition to food storage space, the new food bank will contain interview rooms,office space for outreach organizations to use, a food distribution area, and a demonstration kitchen. In addition, she noted that edible landscaping will be planted around the building. There being no further public comment, it was MOVED BY NELSON, SECONDED BY PARKER,COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. (See page 203 for Community Services Committee report.) Planning: Heavy Industrial This being the date set and proper notices having been posted and published in Zone Development accordance with local and State laws,Mayor Tanner opened the public hearing Moratorium to consider a six-month extension of the moratorium on development beyond State Environmental Protection Act(SEPA)thresholds within portions of the Heavy Industrial(IH)Zone in North Renton(Boeing property). Alex Pietsch,Economic Development,Neighborhoods and Strategic Planning Administrator,reported that the Growth Management Act mandates the review of Comprehensive Plans, and Council must adopt a revised Comprehensive Plan by December, 2004. After review of Renton's current Comprehensive Plan,key issues were identified such as industrial uses and industrially zoned land. He noted that the nature of industrial uses and industrial zoned land is undergoing change, and high intensity uses are evolving into those that produce fewer, less significant impacts. Changes of this type are anticipated in the industrial areas of the City over time. Mr. Pietsch reviewed the allowed uses in the IH Zone and the moratorium s timeline, which expires on June 13. He noted that Boeing has filed a Comprehensive Plan Amendment that proposes broad changes to the allowable uses for its property in North Renton. This proposal has initiated an Environmental Impact Statement(EIS)that is currently underway and is expected to be completed by the end of the year. • Mr. Pietsch stated that development under current zoning could undermine Renton's potential for economic growth and its vision for the future. Approximately six months are needed to complete the EIS analysis,public hearing process,planning,policy formulation,and Council action on new land use and zoning designations. He emphasized that the City has been working closely with Boeing on this issue; unfortunately,an agreement has not yet been reached. Mr. Pietsch concluded by stating that the Administration supports a six-month extension of the moratorium on certain IH-zoned property in North Renton and recommends adoption of the resolution. Public comment was invited. Shaunta Hyde,Boeing Local Government Relations Manager, PO Box 3707, Mail Code 14-49, Seattle,98124, stated that Boeing remains committed to working with Renton. She indicated that Boeing feels the moratorium is unnecessary; however, if the City chooses to extend it, she urged the City to productively use the time to work with Boeing to resolve these issues. ' °+�✓ �w+� PUBLIC HEARING June 9,2003 2003 Community Development Block Grant Capital Contingency Plan The Human Services Advisory Committee and staff recommend that the revised 2003 Community Development Block Grant Contingency Plan for capital funds be adopted. An additional$111,430 was received. The following agencies will receive an increase in funding for the stated amount and it does not represent the total allocation to the agency/project. A� Increase Children's Therapy Center $5,000 Friends of Youth/Griffin Home $6,070 Parkview Homes $15,000 Abused Deaf Women's Advocacy Services Facility $30,000 Hearing Speech&Deafness Center $15,000 The Renton Salvation Army $30,360 $10,000 will be transferred from the capital fund to Planning&Administration. This is for updating Linkages,the City's Human Services Needs Assessment, and for disseminating 2000 Census data. � � CITY OF RENTON NOTICE OF PUBLIC HEARING RENTON CITY COUNCIL NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 9th day of June, 2003, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of Renton City Hall, 1055 S. Grady Way, Renton,WA 98055, to consider the revised Community Development Block Grant(CDBG) Capital Contingency Plan for 2003: The City of Renton, after receiving a substantial increase in CDBG capital funds,has revised the contingency plan and is proposing to allocate the additional $111,430 to the following projects: $15,000 to Parkview Group Homes for safety improvements and modifications to a group home housing four deaf/blind Renton residents; $30,000 to the Abused Deaf Women's Advocacy Facility, to be used for acquisition of land to build a domestic violence transitional shelter and program space for deaf women and families on Roosevelt Way NE, Seattle; $15,000 to the Hearing, Speech and Deafness Center to provide accommodations and increased accessibility for deaf, hard of hearing, or deaf/blind clients in the facility located at 1620 18`t'Avenue, Seattle; $30,360 for construction of The Salvation Army Food Bank at 206 S. Tobin,Renton, to serve low and moderate income Renton residents; $6,070 to Friend of Youth/Grif�n Home for the renovation of the 7500 square foot McEachern House(2500 Lake Washington Blvd,Renton) that provides housing and treatment services to abused boys ages 12-18; $5,000 to Children's Therapy Center, 10811 Kent-Kangley Road, Kent, for construction of a 3000 square foot addition to provide early intervention services to children with disabilities; and$10,000 to City of Renton, CDBG Program Administration, 1055 South Grady Way, Renton to provide for the analysis and dissemination of 2000 Census data. For further information regarding the City of Renton's CDBG projects, contact Dianne Utecht at 425-430-6655. All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. Renton City Hall is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, call 425-430-6510. ��r��- �. Cva.�t� Bonnie I. Walton City Clerk Published: King County Journal May 23, 2003 Account No. 50640 ��./ � May 5,2003 Renton City Council Minutes Page 164 . Community Services: Senior In regards to the administrative report item concerning the 24th Annual Senior Stage Revue(24th Annual) Stage Revue,Council President Keolker-Wheeler stated that the program was really good and the participants were very talented and energetic. AUDIENCE COMMENT Dave C. Hardy,Founder/Division PresidendAdvisory Committee Chairman for Citizen Comment: Hardy— Caring About our Rich Environment(CARE), 19235 108th Ave. SE,#206, Caring About Our Rich Renton,98055,stated that the environment is slowly being destroyed by Environment,Environmental everyday actions, and explained that CARE's purpose is to educate the public Awareness Organization about the subject of environmental awareness and to conduct projects towards that end. Mr. Hardy detailed passages from the organization's constitution, noting that any proposition brought before the organization is treated as if it were a bill(similar to state and national congresses). He concluded by stating his hope that CARE will flourish and grow over the next few years. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of Apri128, 2003. Council concur. April 28, 2003 CAG: 02-119, Gene Coulon Community Services Department submitted CAG-02-119, Gene Coulon Park Play Area Improvements, Memorial Beach Park Play Area Improvements; and requested approval of the Clements Brothers project, authorization for final pay estimate in the arnount of$4,286.56, commencement of 60-day lien period, and release of retained amount of $7,084.03 to Clements Brothers,Inc., contractor, if all required releases are obtained. Council concur. Human Services: 2003 CDBG Human Services Division recommended approval of the revised 2003 Contingency Plan Revision Community Development Block Grant(CDBG) Contingency Plan for (;D�(, ��;�� ,r��{ additional capital funds in the amount of$111,430 and setting a public hearing -� J on June 9, 2003. Refer to Community Services Committee; set public hearing for June 9, 2003. MOVED BY KEOLKER-WHEELER,SECONDED BY PERSSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE A letter was read from Brad Nicholson, 2300 NE 28th St.,Renton,98056, Citizen Comment: Nicholson— requesting that the Planning and Development Committee review all evidence Nicholson Short Plat Appeal presented with his appeal(filed 3/6/2003)of the Hearing Examiner's decision Evidence(SHP-02-111) on the Administrative and Environmental Detern-unation for the Nicholson Short Plat(SHP-02-111). MOVED BY BRIERE, SECONDED BY CORMAN, COUNCII.REFER THIS CORRESPONDENCE TO THE PLANNING& DEVELOPMENT COMMITTEE. CARRIED. Added Councilwoman Briere reported receipt of an e-mail from Judy Fillips, 3405 SE Citizen Comment: Fillips— 7th St.,Renton,98058,regarding the use of chemicals along the Cedar River Cedar River Trail,Use of Trail. MOVED BY BRIERE,SECONDED BY CORMAN, COiTNCIL REFER Chemicals THIS CORRESPONDENCE TO THE LTTILITIES COMMITTEE. CARRIED. OLD BUSINESS Council President Keolker-Wheeler presented a report of the Committee of the Committee of the Whole Whole recommending concurrence in the staff recommendation that Council Public Safety: West Nile Virus approve the proposed West Nile Virus Response Plan. MOVED BY Response Plan KEOLKER-WHEELER,SECONDED BY CORMAN, COLTNCIL CONCUR IN THE COMMTTTEE REPORT. CARRIED. CIT-' OF RENTON COUNCIL AGENDA ' TLL . —�,„; �— . �� ` C ' Submitting Data: For Agenda of: Dept/Div/Board.. Community Services/Human May 5, 2003 Services Staff Contact...... Karen Bergsvik, ext. 6652 Agenda Status Consent.............. X Subject: Public Hearing.. X 2003 Community Development Block Grant Correspondence.. Contingency Plan for Capital Funds Ordinance............. Resolution............ Old Business........ Exhibits: New Business....... A. Issue Paper Study Sessions...... B. 2003 Funding Allocations Information......... Recommended Action: Approvals: Refer to Community Services Committee and hold Legal Dept......... public hearing on June 9, 2003 Finance Dept...... Other............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... $111,430 Amount Budgeted....... $323,930 Revenue Generated......... Total Project Bud et $435,360 City Share Total Project.. SUIVIlVIARY OF ACTION: Renton received significantly more Community Development Block Grant (CDBG) dollars in 2003 than anticipated. For capital projects this amounts to $111,430. The adopted contingency plan was not broad enough to allocate the additional funds. A pubtic hearing is required for the revision of the Contingency Plan. Application of the original plan would have resulted in funding three programs for more than the requested amount. The Renton Housing Repair Program would have received $260,255 ($69,608 more than requested); Children's Therapy Center would have received $63,305 ($13,305 more than requested); and Friends of Youth/Gri�n Home would have received $61,800 ($11,800 more than requested). The table below shows the amount of increase as a result of the contin enc lan, not the total allocations to a encies. Revised Contingency Plan Abused Deaf Women's Advocacy Services Facilit $30,000 Housing Repair Assistance Program $0 Hearing Speech & Deafness Center $15,000 Children's Thera Center $5,000 The Salvation Arm Food Bank $30,360 Friends of Youth/Griffm Home $6,070 Plannin and Administration $10,000 Parkview Homes $15,000 TOTAL $111,430 5TAFF RECOMIVV��NDATION: Staff recommends Council adopt the revised 2003 Community Development Block Grant Contingency Plan for capital funds, as recommended by the Human Services Advisory Committee. Schedule a public hearing on June 9, 2003. Rentonnedagnbill/ bh � � � CITY OF RENTON �'"'�"`' MEMORANDUM �SY U� �� 4 � ♦ "�'�y,�p$ ` DATE: April 21, 2003 TO: Kathy Keolker-Wheeler, Council President Members, Renton City Council � VIA: ��Mayor Jesse Tanner FROM: Jim Shepher /'� Community ices Administrator STAFF CONTACT: Karen Bergsvik, e�. 6652 Human Services Division SUBJECT: 2003 Community Development Block Grant Contingency Plan for Capital Funds ISSUE: Renton received significantly more Community Development Block Grant (CDBG) dollars in 2003 than anticipated. For capital projects, this amounts to $111,430. The adopted contingency plan for capital is not broad enough to allocate the additional funds. The Human Services Advisory Committee recommends the additional funds be allocated as follows. RECOMMENDATION: Human Services Advisory Committee and staff recommend the increase in funding be allocated as follows: Agency Increased Total Amount of Purpose Amount of Renton CDBG Funding Capital funding for project Parkview $15,000 $43,000 Safety Improvements, Group Homes modifications to Renton houses for Deaf/Blind residents H:IHUMAN_SE\COU NC I L\Issuepapers0312003CapitalReallocation.doc �, v� . Abused Deaf $30,000 $30,000 Acquisition of land to build a � � Women's domestic violence shelter and � Advocacy program space for deaf Facility women and families Hearing, $15,000 $34,000 Provide accommodations and Speech & increased accessibility for Deafness deaf, hard of hearing, or Center deaf/blind clients in new building. The Salvation $30,360 $85,360 Construction of new food Army Food bank. Awarded $55,000 in Bank 2002 for purchase of walk-in refrigerators and freezers. Friends of $6,070 $50,000 Rehabilitation of McEachern Youth/Griffin House Home Children's $5,000 $50,000 Construction of facility addition Therapy to provide early intervention Center services to children with disabilities. Planning & $10,000 $10,000 Analysis and dissemination of Administration 2000 census data. TOTAL $111,430 $302,360 BACKGROUND INFORMATION: The Joint Agreement Renton entered into with King County stipulates that Renton is entitled to the higher of two amounts, either the amount received as a Pass-Through City or the Direct Entitlement amount. This year, that resulted in an increase of$142,507 over the original estimates, $111,430 of which is capital funds. Preliminary Estimate Allocation Difference CDBG Capital $323,930 $435,360 $111,430 CDBG Public Services $ 64,249 $ 77,283 $ 13,034 Planning & Administration $ 46,235 $ 64,278 $ 18,043 The adopted 2003 contingency plan for capital funding states: If there is an increase in CDBG capital funding, the Committee recommends all projects with the exception of the King County Housing Repair Program be increased proportionally. To determine the proportional amount of the increase, the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. The public services contingency plan also allocated the increased funds proportionately. This works well with the relatively small increase in funds, and will be used to allocate the additional public services funds. However, given the unanticipated size of the increase in capital funds, the application of the contingency plan as originally written resulted in agencies receiving far more funding than they applied for. After a review of the contingency plan and capital requests, the Human Services Advisory Committee makes these funding recommendations based on their evaluation of current needs in the community. H:\HUMAN_SE\COUNCI L\Iss uepapers03\2003CapitalReallocation.doc CITY OF RENTON 2003 FUNDING ` 2003 ORIGINAL REVISED . A enc Re uest Pur ose Fundin CONTINGENCY PLAN PLAN APPLIED CDBG CAPITAL REQUESTS Ci of Renton Housin Re air Assist. Pr 190,647 Minor Housin Re air Pro ram 185,000 260,255 185,000 Childrens Thera Center 50,000 Buildin Addition for Thera 45,000 63,305 50,000 Kin Coun Housin Re air Pro ram 50,000 Ma'or Home Re airs 50,000 50,000 50,000 Friend of Youth/Griffin Home 50,000 Rehab of McEachern House 43,930 61,800 50,000 Parkview Grou Homes 15,000 Safe Im rovements to Hi hlands House 0 0 15,000 Abused Deaf Women's Advocac Service 30,000 Land Ac uisition for shelter 0 0 30,000 Hearin , S eech and Deafness Center 15,000 Accommodations to increase accessibili 0 0 15,000 � The Salvation Arm Food Bank Amt not s ec. Construction of new facili 0 0 30,360 323,930 435,360 425,360 Fundin for Children's Thera Center and Friends of Youth ma be for an a roved CDBG use within the sco e of the ro'ect. PLANNING AND ADMINISTRATION Addition $10,000 for analysis and dissemination 64,278 64,278 74,278 2000 Census data �. 4/24/2003 Final 03 Recom ' 1 April 21,2003 � Renton City Council Minutes � Page 145 Human Services: Housing Community Services Committee Chair Nelson presented a report Repair Assistance Program recommending concurrence in the Human Services Advisory Committee and Policies staff recommendation to adopt the revised policies of the City of Renton (j Cj �(,� Housing Repair Assistance Program. MOVED BY NELSON, SECONDED C��.� � BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Councilwoman Nelson explained that the policies, or rules,assist staff in implementing the program. One policy revision for example, states that a maximum of$5,000 per dwelling can be spent every ten years, and another states that staff can also install carbon monoxide detectors in addition to smoke detectors. EDNSP: 2003 Neighborhood Community Services Committee Chair Nelson presented a report regarding the Grant Program applications for the 2003 neighborhood grants. The Committee concurred in the recommendation of staff to approve the�ollowing grant applications: � Highbury Park Homeowners Association—Upgrade of two neighborhood traffic circles($515.71); and • Summerwind Homeowners Association—Colorful plantings in neighborhood traffic circles($430). The Committee also recommended approval of funding for the following administrative newsletter applications: • Highbury Park Homeowners Association—Annual printing expenses for a newsletter printed and hand delivered twice a year($80); • Summerwind Homeowners Association—Annual printing and postal expenses for a quarterly newsletter($279); � Maplewood Glen Neighborhood Association—Annual printing expenses for a newsletter printed and hand delivered quarterly($170); and • Kennydale Neighborhood Association—Annual printing expenses for newsletter printing and postal expenses for a quarterly newsletter($1,500). The Committee recommended that a contingency fund of$297 be approved to address potential cost overruns. The Committee also recommended that a second round of funding be established with a deadline of October, 2003. The Committee further recommended that a special presentation be scheduled for the Council meeting of May 5,2003,to award the grant certificates to the grant recipients. MOVED BY NELSON, SECONDED BY PARKER,COLTNCIL CONCUR IN THE COMMTTTEE REPORT. CARRIED. EDNSP: Neighborhood Grant Community Services Committee Chair Nelson presented a report regarding the Program,Additional Funding process for approving additional neighborhood grant funding for an existing for Existing Project project. The Committee concurred in the recommendation of staff to approve the following process: • During each round of grant awards, allocate from within the initial $50,000 appropriation,contingency funds to allow additional funding for up to 10%of the estimated total project cost for all grants approved in one funding cycle. The total neighborhood program grant budget of$50,000 would fund all projects and contingencies. � Pay for cost overruns from the contingency fund only if the project meets the following criteria: � `� ��'}^�;A�7�[�� 6:7 N �� VCIL oate '� Z1 �03 COMMUNITY SERVICES COMMITTEE REPORT April 21,2003 Revised Policies for the Housing Repair Assistance Program Referred A ril 7,2003 1'he Community Services Committee recommends concurrence in the Human Services �hdvisory Comrnittee and staff recommendation to adopt the revised policies of the City of Renton Housing Repair Assistance Program. .. /'�— ' Toni N on, C 'r j ��` � � King Parker,Vice Chair R dy Corm ,Member cC: Karer� P�er9sv�k, Rev Ol/02 bh , �✓ '�r� CITY OF RENTON Community Services Department/Human Services Division Housing Repair Assistance Program 2003 Policies The Housing Repair Assistance Program provides and promotes the repair and maintenance of housing for individuals and families of low/moderate income living within the Renton City limits. The Housing Repair Assistance Program is funded through the Community Development Block Grant Program (CDBG) and must conform to CDBG regulations. These regulations provide overall guidelines that must be followed but are designed to allow agencies greater flexibility in program implementation. Due to increased demand and limited resources of the Housing Repair Assistance Program, the following policies have been adopted to assist staff in implementing this program. Meeting the eligibility requirements listed below does not guarantee services will be provided. In order to maximize the effectiveness of the limited resources available, staff will be responsible for interpreting and applying the policies set forth below and will make the final determination on the provision of services. PROGRAM OBJECTIVES • Provide minor housing repair services to homeowners with low/moderate incomes. • Maintain the ability of clients to remain in their own homes and to be independent. • Encourage the participation of service providers, the business community, and the citizens of the City of Renton to support housing maintenance and repair assistance to the local community. • Housing repair services will focus on maintaining the safety and health of the occupants; preserving the dwelling and/or conserving energy. • The program will strive to have low/moderate income Renton homeowners as clients, that reflect the most current demographics of the City of Renton. 1 C:\Documents and Settings�rnneumann\Local Settings\TempUiRAP Policies 2 clean copy.doc4/23/2003 � � . GENERAL PROGRAM POLICIES Eliqibilitv Requirements In order to be considered for services in this program, the applicant must: A: Reside within the Renton city limits. B: Own or be purchasing the dwelling and reside in the dwelling requiring services. The home cannot be for sale at the time services are requested. C: The gross annual income for the household must not exceed the moderate- income level by household size as defined by HUD current income guidelines. Proqram Limitations • Staff may deny services to any dwelling where an unsafe or unhealthy working or living situation exists. • Services will not be provided if the repair work is covered by the homeowner's property insurance policy or by warranty. A copy of the homeowner's policy renewal certificate will be required at the time of application and recertification. • Minor home repair services for condominiums will include interior work only. • Repair work on a duplex will only be to the interior that is occupied by a HRAP client. All interior and/or exterior work on a duplex will be done only on the part that is occupied by the client. • Services must comply with all Home Owner Associations and/or Mobile Home Park policies. • Repairs are to the housing structure. Repairs are not made to free standing items, like fans, heaters, and lamps. • Intentional damage to a home will not be covered. The exception is in the case of domestic violence. Repairs will be made only if the offender is no longer in the home. • Repairs will not be performed on recreational vehicles. • Homes in violation of City of Renton building codes, fire or municipal codes will not receive services until the code violations are fixed. The Housing Repair Assistance Program may help a homeowner comply with the code(s), if the services required are within the scope of program. 2 C:\Documents and Settings�rnneumann\Local Settings\Temp\HRAP Policies 2 clean copy.doc4/23/2003 . '�w✓' �rrr+" • Financial assistance will not be given to City of Renton residents of mobile home parks to relocate to other mobile home parks, nor will they be eligible for any service other than emergency repairs once a mobile home park has received written notice of an impending sate. Definitions The program provides services for single family attached/detached dwellings, duplexes, condominiums, modular and manufactured homes only. • A manufactured home (mobile home) is defined as a factory assembled structure, transported in one or more sections, built on a chassis and designed without a permanent foundation. • A modular home is a factory built assembled structure, designed for permanent installation on a foundation. • A single family detached house is a building containing one dwelling unit which is not attached to any other dwelling by any means except fences, has a permanent foundation and is surrounded by open space of yards. • A duplex is a one-family dwelling attached to another one-family dwelling by a common roof, walls or floor. This definition may also include a dwelling unit or units attached to garages or other non-residential uses. • A recreational vehicle is a vehicular type unit primarily designed as temporary living quarters for recreational camping, travel or seasonal use that either has its own power or is mounted on or towed by another vehicle. Recreational vehicles include: camping trailers, fifth-wheel trailers, motor homes, travel trailers and truck campers. Reqair Budget Limitations A maximum of $5000 per dwelling will be spent every 10 years. No more than $2000 will be spent in one calendar year. If repairs are completed by the Housing Repair Assistance Program staff, the cost of materials and supplies will be included. If a contractor is used, labor and materials will be included in the cost. Services Provided Safe Install smoke detectors Install carbon monoxide detectors Install, repair/replace security lighting if an existing electrical circuit is available Earthquake preparedness — hot water tank straps Repair/replace exterior doors, windows and stairways if broken Replace broken switches, sockets, and ceiling light fixtures Install locks and deadbolts 3 C:\Documents and Settings�rnneumann�l.ocal Settings\Temp\HRAP Policies 2 clean copy.doc4/23/2003 °� `y�" • . Power outage check to see if power can easily be restored Circuit breaker replacement Repair/replace dangerous or non-working electrical circuits Apply non-skid material as needed Health Replace furnace filters Repair/replace furnace fans Clogged drains Repair furnaces Repair heaters that are not free-standing Repair/replace garbage disposals Rodent control Pest extermination Repair/replace hot water tanks Adaptations for disabilities Install exterior ramps Install/repair/replace special equipment like handrails, grab bars, door knobs, faucet handles Maintenance of basic structure Exterior house painting Repair/replace gutters and downspouts Repair/replace faucets, toilets, sinks, drains, broken or leaking pipes Repair decks only if used as an exit Removal of moss on roof/main structure Install shut-off valves Repair dry rot on the interior/exterior Weather proofinq Minor roof leaks; repair/replace soffits, fascia, flashing Minimize water damage - caulking/tub surrounds/leaks Chimney/flashing Enerqv Efficiencv Weatherstripping Insulation Use of Contractors Contractors may be hired for services that need to be addressed immediately if staff is not available, or the repair requires tools, licensing, or expertise not available from staff. Contractors will be required to provide proof of liability insurance and a business license. 4 C:�Documents and Settingsvnneumann�l.ocal Settings\TempUiRAP Policies 2 clean copy.docM23/2003 . . . v�,� �+' Re airs Priority for repairs will be determined by the seriousness of the repair relative to other pending repair requests, the hardship to the client if the repair is not completed in a timely manner, the scope of work, date of request, and the income/assets of the household. (The households with the lowest incomes and less than $50,000 in assets will be considered a higher priority than those with low/moderate incomes and more than $50,000 in assets.) The value of a personally owned vehicle or the equity in the house will not be included when calculating household assets. The household will be required to report the income and assets for all members but may exclude the income of a care giver assisting them during an i/lness. Smoke Detectors and Carbon Monoxide Detectors Staff will install smoke detectors and carbon monoxide detectors with homeowner approval. The units will be installed according to manufacturer instructions. The smoke detectors will be located per City of Renton Building Code (UBC 310.9). Carbon monoxide detectors will be installed as recommended by National Fire Protection Association Standards 720, Chapter 2. Referrals Repairs estimated to exceed $2000 will be referred to King County Housing Rehabilitation Office for a deferred home loan application. Some repair projects may be referred to other organizations and agencies. The homeowner will decide whether or not to work with these organizations. The City will not be liable for any referrals. Joint Projects with Volunteer Groups There may be home repair projects done jointly with volunteer groups. Staff will review all proposed volunteer projects, be responsible for training volunteers and making sure City Volunteer Policies are followed. Materials and technical assistance may be provided when an organization has offered to contribute all or part of the labor. E�erior House Paintinq Exterior house painting is only offered during the summer months. Priority is given to houses that are peeling or do not have protected surfaces. Houses with fading paint will be a lower priority. The same policies apply to decks, stairways, trim, fascia boards, porches, soffits, and eaves. Houses will only be painted once every ten years. Detached structures will not be painted. .rJ C:\Documents and SettingsUnneumann\Local Settings\Temp\HRAP Policies 2 clean copy.docM23/2003 `�I�+` "�/' • , _ Access Modifications The Human Services Advisory Committee recognizes there are currently very few resources or agencies providing access modifications for low/moderate income persons with disabilities. Nothing in these policies shall preclude the Housing Repair Assistance Program from providing access modifications to persons who are renting rather than purchasing or owning their dwelling, if they otherwise qualify for the program and it is the judgment of the housing repair staff that such services are not easily obtainable from another agency or program. Access modifications on rental properties require a release from the properry owner to perform the modifications. The Housing Repair Assistance Program will review requests for rental access modifications on a case-by- case basis. Repairs and services to rental properties, if approved, will be strictly limited to access modifications for persons with disabilities. Grievance Policv If the applicant believes program eligibility requirements have been met and services have been unfairly denied, applicant must submit a written request for review within 30 days of being notified of the denial. This letter, containing the reasons applicant feels the decision to be in error, shall be addressed to the Human Services Manager who will review the matter and respond with a decision within 10 working days of receipt of applicant's letter. If services are still denied, the applicant may then request a review by the Human Services Advisory Committee. This request must also be in writing and received within 20 working days from the date the review decision was mailed. The Committee will review the issue and make a determination at their next monthly meeting. If the applicant still disagrees with the determination, the Community Services Administrator will review it. The written request for review must be received within 20 working days from the date the Committee's decision was mailed. The decision of the Community Services Administrator will be final. If a client feels that work was not done satisfactorily, the Housing Repair Specialist will assess the work. If a mutually agreed upon solution costs less than the maximum expenditure per house ($2000 annually) the repair will be done. If it costs more, the client will be given information as to how to file a Claim Incident Report for the City of Renton. 6 C:�Documents and Settings�rnneumann\Local Settings\Temp\HRAP Policies 2 clean copy.doc4/23/2003 � y Apri17,2003 � Renton City Council Minutes� Page 126 Communitv Services Community Services Chair Nelson presented a report recommending Committee concurrence in the Human Services Advisory Committee's recommendation to Human Services: 2003 CDBG continue participation in the Community Development Block Grant(CDBG) Housing Stability Program Consortium Housing Stability Program in 2003. This program helps low to Participation moderate income families who are employed, who have had a temporary crisis in their lives, which results in the short-term inability to meet their rent or mortgage payment. The Renton Housing Stability Program cost of$21,355 for 2003 will be deducted from the public services amount received by Renton under the Joint Agreement with King County. Due to the increase in the amount of CDBG funding Renton will receive in 2003,funding this program will not decrease the amount of 2003 agency funding for public services previously approved by Council. MOVED BY NELSON, SECONDED BY PARKER, COUNCII,CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services: Golf Community Services Chair Nelson presented a report recommending Cart L.ease-Purchase concurrence in the staff recommendation to execute a forma136(thirty-six) Agreement,CitiCapital month lease/purchase agreement with Club Car, Inc. (CitiCapital Commercial Commercial Corporation Corporation)for forty(40)gasoline powered golf carts. Forty(40)carts from the current fleet will be utilized as a trade-in. The City has the option at the end of the term to purchase the forty(40)carts for$1.00 each. The City's current fleet has a total of fifty(50)golf carts. The Committee further recommended that the Mayor and City Clerk be authorized to execute this Lease/Purchase Agreement. MOVED BY NELSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transnortation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report Committee regarding the unsightliness of utility locate marks left on sidewalks after Transportation: Sidewalk construction activity has been completed. In several cases these locate Utility Markings markings are left on new city sidewalks and can take considerable time to wear away. The Transportation/Aviation Committee requested staff develop a program to implement the removal of utility locate markings in the downtown core area as a pilot program. Removal of locate marks would be limited to sidewalks only. The pernutee will be required to remove utility locate marks on sidewalks within the Downtown Core area, as shown in Appendix B of the 2002 City of Renton Zoning Map. The permitee shall remove the utility locate marks on sidewalks within fourteen 14 days of job completion. The Transportation/Aviation Committee recommended implementing code changes requiring the removal of utility locate marks on sidewalks within the Downtown Core Area,and adoption of a Resolution authorizing this matter to be presented at a later meeting. The Transportation/Aviation Committee further recommended that staff report back to the Committee after one year on the effectiveness of this pilot program, including any recommendations to modify or improve the new utility marks removal program. Apri17,2003 � Renton City Council Minutes � Page 127 . MOVED BY PERSSON,SECONDED BY NELSON, COUNCII.CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim Vouchers 213714-214208 and two wire transfers totaling$2,063,530.77; and approval of Payroll Vouchers 43498-43733,one wire transfer and 569 direct deposits totaling$1,708,408.59. MOVED BY PARKER, SECONDED BY PERSSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Plannin� &Development Planning and Development Committee Chair Briere presented a report with Committee proposed changes to the maximum residential fence height regulations Development Regulations: established in Title IV. Fence Height Regulations Currently,City code limits residential fences to a ma�cimum of four feet when they are located adjacent to a public street. The Planning and Development Committee met in April to discuss possible changes to the fence height regulations. The Committee recommended that a public hearing be conducted, which occurred on May 6,2002. Committee members subsequently toured several residential neighborhoods in November and directed staff to address setback,landscaping and fencing material requirements. On January 10, 2003,the City Attorney's Office advised City Staff and the City Council that the proposed fence regulations were too"policy"oriented. In response to the City Attorney's comments, staff revised the proposed fence regulations to include more regulatory language. The revised fence standards would allow residents to apply for a Special Administrative Fence Pernut in order to construct 6-foot high fences when located within a front yard or side yard along a street setback. The pernuts would be issued on a case-by-case basis provided the applicant demonstrates the fence is constructed with appropriate fencing material; the fence is sufficiently screened; and,the finished side of the fence is oriented toward the streetscape. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution#3627 A resolution was read authorizing the temporary closure of Lake Washington Streets: Lake WA Blvd& Blvd. at Southport Blvd., and of Southport Blvd. for a period of three days Southport Blvd Closures for (consecutive or non-consecutive)between May 1 and May 29,2003, for RR Crossing Upgrades Burlington Northern Santa Fe to make improvements to railroad grade crossings at both locations. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS Councilman Clawson referred to a newspaper article regarding the strain on Council: Smallpox local health departments administered by King County and the financial burden Vaccinations Funding Letter for smallpox vaccinations, and recommended Council draft a letter to elected Federal officials to support relief for city and county compliance. MOVED BY CLAWSON, SECONDED BY PERSSON,COUNCIL DRAFI' LETTERS TO ELECTED OFFICIALS TO SUPPORT FUNDING FOR CTTIES AND COUNTIES FOR SMALLPDX VACCINATIONS. CARRIED. ' ' � � ��Z�� C��Q��lCIL ' oate � 7 aaa3 � COMMU1vITY SERVICES COMIVIITTEE REPORT April 7, 2003 2003 CDBG Amounts/Participation in the Housing Stability Program Refened March 24, 2003) The Community Services Committee recommends concurrence in the Human Services Advisory Committee's recommendation that the City of Renton continue to participate in the Community Development Block Grant (CD$G) �qnsortium Housing Stability Program in 2003. This program helps low to moderate incame famili�s who are employed, who have had a temporary crisis in their lives� which�esults=.in the shart-t��n inability to meet their rent or mortgage payment. The Renton Housing Stabiiity Program cost of$21,355 for.�003 wi11 be deducted from the public services amount received'by Rentan t�nder the Joint Agreement with King County. Due to the increase in the amount nf GDBG`�`unding R.�nton will receive in 2003, funding this program will not decrease the arnoua�t:of�(l0�agency funding.�or public services previously approved by Council. o elson, C ! Kuig Parker,Vice Chair Randy Corman, Member C: Kazen Bergsvik p,CcLrUrtt ��,t�t.r q�,rw ,�i.�,luhc+L- (/ HousingStability.rpt\ Rev O1/02 bh A�ril 7,2003 �"" Renton City Council Minutes� Page 124 Budget: 2002 Carry Forward Finance and Information Services Department requested approval of the 2002 Ordinance carry forward ordinance in the amount of$19,886,600, increasing the 2003 Budget for various funds for the purpose of ineeting 2002 obligations in 2003; increasing various funds to meet the requirements of salary and benefit labor agreements; and decreasing the 2003 general fund appropriation accordingly. Refer to Finance Committee. Development Services: Renton Hearing Examiner recommended approval, with conditions, of the Site Plan for Aquatic Center Site Plan, SA- the Renton Aquatic Center to be located at 1715 Maple Valley Hwy. (SA-02- 02-147 147). Council concur. Human Services: Housing Human Services Division recommended concurrence with the Human Services Repair Assistance Program Advisory Committee recommendation for adoption of revised policies for the Policies C�,l�� City's Housing Repair Assistance Program. Refer to Community Services �`� Committee. , Vacation: Alley between Technical Services Division recommended approval of the vacation petition by Whitworth&Morris Aves S, St. Anthony's Parish for the alley running north and south between Whitworth and S 3rd&S 4th Sts, St. and Morris Avenues S. and S. 3rd and S.4th Streets subject to the following Anthony's Parish,VAC-03- conditions: 1)the Petitioner shall provide satisfactory proof that outside 001 utilities have been received and are satisfied with any easements, which are necessary to protect their facilities in the requested vacation area; 2)a utility easement of the City shall be retained over the entire alley being vacated;and 3)this vacation shall be subject to the terms and conditions set forth in the St. Anthony's Parish Development Agreement. Council concur. Streets: Lake WA Blvd& Transportation Systems Division recommended a three-day temporary road Southport Blvd Closures for closure between May 1 and May 29,2003,of Lake Washington Blvd. at RR Crossing Upgrades Southport Blvd.,and Southport Blvd. for railroad crossing upgrades by Burlington Northern Santa Fe. Council concur. (See pg. 127 for resolution.) Transportation:DWI Transportation Systems Division recommended approval of a request by Peggy Memorial Sign Installation on Wipf, 30655 Kanasket-Kangley Rd.,Ravensdale, 98051,to place a DWI Rainier Ave S (Jason Wip� memorial sign in memory of her deceased son,Jason J. Wipf, on Rainier Ave. S., south of S.4th Pl. Ms. Wipf will pay for the sign and installation. Council concur. Utility: Sunset Interceptor Utility Systems Division recommended approval of a contract with HDR Phase II Pre-design,HDR Engineering in the amount of$194,600 for the initial pre-design work for the Engineering Sunset Interceptor Phase II project. Council concur. CAG: 02-010,Maplewood Utility Systems Division recommended approval of Addendum#2 in the Water Treatment amount of$99,914 to CAG-02-210,contract with Economic and Engineering Improvements Design, Services,Inc. to include design modifications and additional geo-technical Economic and Engineering investigation work for the Maplewood Water Treatment Improvements. Services Council concur. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was reported from individuals expressing interest in having an Citizen Comment: Various— off-leash dog park in Renton including: Nona Peterson, 225 Vashon Ave. SE, Off-Leash Dog Park Renton,98059;Jennifer Garl, 2601 NE 9th St.,Renton, 98056;Terry Angevine,514 Burnett Ave. N.,Renton, 98055; Nathan Thornton,629 Cedar Ave S.,#203,Renton, 98055;Roneida&Timothy Griffith, 550 Pierce Ave. SE, Renton, 98058;Jan Hickling,527 Renton Ave. S., Renton, 98055;Bob& Nancy Prater,412 Pelly Ave. N.,Renton,98055;Julie Hiatt, 1726 Pierce Ave. Apri17,2003 � Renton City Council Minutes � Page 125 SE,Renton, 98158;Vicki Dodge, 18622 SE Lake Youngs Rd,Renton,98058, . Chris Fleck,6123 S. 242nd Pl.,#12-205,Kent,98032;Darren&Davida St. Yves, 16624 133`d Pl. SE,Renton,98058;Jennifer Haines,Boulevard Lanes, SE 192nd St. & 140th Ave. SE,Renton;Dollie Meyers, 18919 140th Ave. SE, Renton, 98058; Sunny Kathlean,Fairwood area,Renton;Vicki Murphy,no address given;Elynn Clayton,21429 113th Pl. SE,Kent;Dr.Timothy White, 12940 SE 185th St.,Renton, 98058; and Shari Blevins, Seattle resident. Councilman Clawson explained that several citizens approached him about an off-lease dog park within the City at a recent Highlands Community Association meeting where the"KDOGS"from Kent were present. He stated that the citizens brought the issue to Council at his suggestion. MOVED BY CLAWSON, SECONDED BY PERSSON, COUNCIL REFER THESE ITEMS OF CORRESPONDENCE TO COMMITTEE OF THE WHOLE. CARRIED. OLD BUSINESS Council President Keolker-Wheeler presented a report regarding the tracking of Committee of the Whole restrictive covenants required through the permit process. Until a few years Development Services: ago,covenants restricting the development of property were difficult to track. Tracking Restrictive Staff generally did not lrnow if any restrictive covenants affected a property Covenants unless a title report was provided. Title reports are expensive for applicants and are only required for certain types of land use applications. At the end of 1999, staff completed a project cataloging and mapping all of the restrictive covenants required by the City. Staff can now research the covenants by consulting a map to identify affected properties. A corresponding database provides the recording number of the restrictive covenant,a legal description of the subject property,and a summary of the requirement of the covenants. In addition, the Pemuts Plus permit tracking system is utilized to document conditions of permit approval,including covenants. These conditions can be researched by project name, address or parcel identification number. Another tool developed by staff to track project conditions is a matrix summarizing the required conditions. Copies of this matrix are distributed to the contractors and inspectors at pre-construction meetings. The Committee recommended no further action be taken at this time. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation: DWI Council President Keolker-Wheeler stated that in the process of reviewing Memorial Signs agenda items 6.1. it was noted that there currently is no policy in place regarding DWI(driving while intoxicated)memorial sign placement,and recommended that Council consider development of such a policy. MOVED BY KEOLKER-WHEELER,SECONDED BY PERSSON, COUNCIL REFER THE MATTER OF DWI MEMORIAL SIGN POLICY DEVELOPMENT TO THE TRANSPORTATION(AVIATION) COMMITTEE. CARRIED Community Services: Council President Keolker-Wheeler advised that the Committee of the Whole Pavilion Building Renovation, meeting would continue at the conclusion of the Council meeting for further Edifice Const. Co.,CAG-03- discussion concerning funding for the Pavilion Building. At the conclusion of 005 the Committee of the Whole meeting,Council would reconvene. C`�Y OF RENTON COUNCIL AGEND�ILL � fu u: � Submitting Data: For Agenda of: Dept/Div/Board.. Community Services/Human Apri17, 2003 Services Staff Contact...... Karen Bergsvik, ext: 6652 Agenda Status Consent.............. X Subject: Public Hearing.. Revised policies for the Housing Repair Assistance Correspondence.. Program Ordinance............. Reso�ution............ Old Business........ E�chibits: New Business....... 1. Issue Paper Study Sessions...... 2. New Policies Information......... 3. Old Policies 4. 2003 Income Guidelines Recommended Action: Approvals: Legal Dept.....x.... Refer to Community Services Committee Finance Dept...... Other............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Human Services Advisory Committee recommends adoption of the revised policies. The Committee reviewed them, looked at the existing clientele of the program and the demographics of Renton overall, as well as the requirements of Community Development Block Grant funds (CDBG). In 2003, $185,000 of CDBG capital funds was allocated to the program. A mission statement was developed as part of the revision of the bylaws. The mission is: The City of Renton Housing Repair Assistance Program (HRAP) maintains affordable housing for low/moderate income homeowners by providing minor home repair services that maintain the health and safety of its occupants, preserves the dwelling, adapts for disabilities, or conserves energy. The City Council adopted the first policies for HRAP in 1998, and therefore needs to adopt the revised olicies in 2003. STAFF RECOMMENDATION: Recommend concurrence with the staff and Human Services Advisory Committee recommendation for adoption of the revised policies of the City of Renton Housing Repair Assistance Program. Rentonnedagnbill/ bh � � � CITY OF RENTON MEMORANDUM �SY �1 O� ♦ � ♦ '��N�� DATE: Mazch 31,2003 TO: Kathy Keolker-Wheeler, Council President Members, Renton City Council VIA: -�� Mayor Jesse Tanner -F� •�' FROM: Jim Shephe /�� Community ervices Administrator STAFF CONTACT: Karen Ber s "k, ext. 6652 Human Services Division SUBJECT: City of Renton Housing Repair Assistance Program ISSUE: The first policies for the Housing Repair Assistance Program were adopted by the City Council in 1998. These policies are outdated and should be revised. The revised policies need to be adopted by Council. RECOMMENDATION: As per the Human Services Advisory Committee recommendation, adopt the revised polices for the Housing Repair Assistance Program(HRAP). BACKGROUND SUMMARY: T'he HRAP program was started in 1976 using federal Community Development Block Grants (CDBG) as its primary funding source. It has evolved to having two full-time staff and an annual budget of$185,000. CDBG capital funds are still used to fund the program which means the program must comply with numerous policies and regulations at the federal, sta.te and county levels of government. The federal Housing Urban Development Department (HUD) oversees CDBG funds. HUD requires that household income cannot exceed 80% of King County's median income. For a family of four,that is$56,500; and for a family of two is$45,200. Furthermore,HRAP must meet a federal objective for CDBG in order to qualify for funds. The national objective is that it must benefit low-and-moderate income persons. � � Mazch 31,2003 � Page 2 HRAP must also comply with the lead-based paint regulations. At the county level,preserving affordable housing for low-and-moderate income households is a community development objective. King County requires the program to collect detailed demographics on the clients it serves. Renton's Comprehensive Plan, Housing Element(1998),Policy H-58 states. "encourage preservation, maintenance and improvements to existing affordable housing". The Housing Repair Assistance Program does this for low-moderate income homeowners within the City limits of Renton. In 2001,Renton had 10,780 single, family detached units of which 47.8%are owner occupied. Approximately 10%of Renton households have incomes below 30%of inedian income; 14% have incomes below 30-50%median; 14%have incomes between 50-80%. Combined, 38% of Renton households have incomes that are considered low to moderate low income. Extrapolating from this data,there are 1,958 low-moderate income owner-occupied, single family, detached units that are eligible for this program. (This does not include condominiums which are also served by the program.) 42%of Renton's housing stock is 22 yeazs old or younger. 58% are older than 22 years. As homes age, more problems occur and more repairs are needed. It is important to maintain the existing housing stock because it is the only affordable housing for many people. In 2002, 144 unduplicated households were served by the program. 81%were White, 7.8% Black/African American, 3.9%Hispanic and 3.9%American Indian/Alaskan Native. 56.6% of the"active clients"1 are over 65 yeazs of age, as compared to 10.2%of Renton's population who are over 65. 39%of the clients are very low income; 40.9%low income and 19.7%moderate income. 16.3%of the active clients reside in mobile home parks. In 2001,HRAP was primarily serving older adults and was going to many of the same homes numerous times per year for emergency,minor and cosmetic repairs. The services the program provided were not clearly defined and there were no written operating procedures for staff. Staff decided it was time to re-evaluate the program and develop new policies and procedures. The first step was to develop a mission statement,which, in turn,would help define the services provided. The proposed mission statement is,"The City of Renton Housing Repair Assistance Program maintains affordable housing for low-moderate homeowners by providing minor home repair services to maintain the health and safety of its occupants,preserves the dwelling, adapts for disabilities or conserves energy." 1Those 350 clients have received services in the past 6 years. � .�; March 31,2003 Page 3 Proposed changes include: • Dropped requirement that resident needs to live in dwelling one yeaz and housing unit must be over five years old. Found that many low-income homeowners bought homes that needed repairs within one year of service and that not a11 homes are covered by warranties. • Program limitations were clarified. • Increased the repair budget limitation from$1,000 or less per job to$5,000 per dwelling every ten years and no more than$2,000 spent in one calendar year. Found that"jobs"were difficult to define when a home had multiple repairs and that some repairs cost over$1,000 (usually plumbing). • The categories of emergency and minor repairs were combined into"repairs". Priority for repairs is no longer decided solely by the assets of the household; it is decided by seriousness of the repair;the hardship to the client if the repair is not done in a timely manner; the scope of work,date of request and income/assets of the household. • The services provided are cleazly defined, so clients and sta.ff are cleaz on what the program does. Services not related to the mission are no longer done. • Smoke detectors andlor carbon monoxide detectors are now installed in every client's home. • The summer program only does exterior house painting; gutters are cleaned and repaired year-round. �IfIM'' ''�II�` CITY OF RENTON Community Services Department/Human Services Division Housing Repair Assistance Program 2003 Draft Policies The Housing Repair Assistance Program provides and promotes the repair and maintenance of housing for individuals and families of low/moderate income living within the Renton City limits. The Housing Repair Assistance Program is funded through the Community Development Block Grant Program (CDBG) and must conform to CDBG regulations. These regulations provide overall guidelines that must be followed but are designed to allow agencies greater flexibility in program implementation. Due to increased demand and limited resources of the Housing Repair Assistance Program, the following policies have been adopted to assist staff in implementing this program. Meeting the eligibility requirements listed below does not guarantee services will be provided. In order to maximize the effectiveness of the limited resources available, staff will be responsible for interpreting and applying the policies set forth below and will make the final determination on the provision of services. PROGRAM OBJECTIVES • Provide minor housing repair services to homeowners with low/moderate incomes. • Maintain the ability of clients to remain in their own homes and to be independent. • Encourage the participation of service providers, the business community, and the citizens of the City of Renton to support housing maintenance and repair assistance to the local community. • Housing repair services will focus on maintaining the safety and health of the occupants; preserving the dwelling and/or conserving energy. • The program will strive to have low/moderate income Renton homeowners as clients, that reflect the most current demographics of the City of Renton. .� H:WUMAN_SEWRAP�policiesWRAP Policies 2 ctean copy.doc4ll/2003 � � • Financial assistance will not be given to City of Renton residents of mobile home parks to relocate to other mobile home parks, nor will they be eligible for any service other than emergency repairs once a mobile home park has received written notice of an impending sale. Definitions The program provides services for single family attached/detached dwellings, duplexes, condominiums, modular and manufactured homes only. • A manufactured home (mobile home) is defined as a factory assembled structure, transported in one or more sections, built on a chassis and designed without a permanent foundation. • A modular home is a factory built assembled structure, designed for permanent installation on a foundation. • A single family detached house is a building containing one dwelling unit which is not attached to any other dwelling by any means except fences, has a permanent foundation and is surrounded by open space of yards. • A duplex is a one-family dwelling attached to another one-family dwelling by a common roof, walls or floor. This definition may also include a dwelling unit or units attached to garages or other non-residential uses. • A recreational vehicle is a vehicular type unit primarily designed as temporary living quarters for recreational camping, travel or seasonal use that either has its own power or is mounted on or towed by another vehicle. Recreational vehicles include: camping trailers, fifth-wheel trailers, motor homes, travel trailers and truck campers. Repair Budqet Limitations A maximum of$5000 per dwelling will be spent every 10 years. No more than $2000 will be spent in one calendar year. If repairs are completed by the Housing Repair Assistance Program staff, the cost of materials and supplies will be included. If a contractor is used, labor and materials will be included in the cost. Services Provided Safe Install smoke detectors Install carbon monoxide detectors Install, repair/replace security lighting if an existing electrical circuit is available Earthquake preparedness— hot water tank straps Repair/replace exterior doors, windows and stainNays if broken Replace broken switches, sockets, and ceiling light fixtures Install locks and deadbolts 3 H:WUMAN_SEUiRAP�poficiesWf2AP Policies 2 clean copy.doc4/1/2003 � � Repairs Priority for repairs will be determined by the seriousness of the repair relative to other pending repair requests, the hardship to the client if the repair is not completed in a timely manner, the scope of work, date of request, and the income/assets of the household. (The households with the lowest incomes and less than $50,000 in assets will be considered a higher priority than those with low/moderate incomes and more than $50,000 in assets.) The value of a personaily owned vehicle or the equity in the house will not be included when calculating household assets. The household wil!be required to report fhe income and assets for all members but may exclude the income of a care giver assisting them during an illness. Smoke Detectors and Carbon Monoxide Detectors Staff will install smoke detectors and carbon monoxide detectors with homeowner. approval. The units will be installed according to manufacturer instructions. The smoke detectors will be located per City of Renton Building Code (UBC 310.9). Carbon monoxide detectors will be installed as recommended by National Fire Protection Association Standards 720, Chapter 2. Referrals Repairs estimated to exceed $2000 will be referred to King County Housing Rehabilitation Office for a deferred home loan application. Some repair projects may be referred to other organizations and agencies. The homeowner will decide whether or not to work with these organizations. The City will not be liable for any referrals. Joint Proiects with Volunteer Groups There may be home repair projects done jointly with volunteer groups. Staff will review all proposed volunteer projects, be responsible for training volunteers and making sure City Volunteer Policies are followed. Materials and technical assistance may be provided when an organization has offered to contribute all or part of the labor. Exterior House Painting Exterior house painting is only offered during the summer months. Priority is given to houses that are peeling or do not have protected surfaces. Houses with fading paint will be a lower priority. The same policies apply to decks, stairways, trim, fascia boards, porches, soffits, and eaves. Houses will only be painted once every ten years. Detached structures wilt not be painted. 5 H:UiUMAN_SEWRAP�policiesUiRAP Policies 2 clean copy.doc4/1/2003 � � CITY OF RENTON Human Services Division Housing Repair Assistance Program Policies Adopted November 17, 1998 The Housing Repair Assistance Program is actively providing and promoting the � repair and maintenance of housing for individuals and families of low and moderate income within the Renton City limits. The program is funded through the Community Development Block Grant (CDBG) program and must conform to GDBG regulations. These regulations provide overall guidelines that must be followed, but are designed to allow agencies greater flexibility in program implementation. Due to the increased demand and limited resources of the�Housing Repair Assistance Program, the Human Services Advisory Committee has adopted the following policies to assist staff in implementing this program. Meeting the eligibility requirements listed below does not guarantee services will be provided. In order to maximize the effectiveness of the limited resources available, staff will be responsible for interpreting and applying the policies set forth below and will make the final determination on the provision of services. Such approval will not be unreasonably withheld. This program will not discriminate on the basis of age, race, sex, national � � origin or religion. - PROGRAM OBJECTIVES ■ Maintain and repair the housing occupied by individuals and families of moderate, low, and very low-income levels. f� Increase the ability of clients to remain in their own homes. ■ Encourage the participation among service providers, the business community, and the citizenship of the City of Renton to support housing maintenance and repair assistance to the local community. �I Assist in providing safe and healthy neighborhoods by maintaining housing and yards i� a safe condition. . '� 0...�:�...�11/�7IOR � � � Definitions This program provides services for singie family detached houses, condominiums, townhouses, mobile homes, and manufactured homes only. s A mobile home is defined as a factory built structure, constructed prior to 1974, transported in one or more sections, built on a chassis and designed without a permanent foundation. e� A manufactured/modular home is a factory built home, designed for permanent installation on a foundation. Repair Budget Limitations The total cost of a repair order shall be $1,000 or less per job for materials and labor. A repair order includes the work requested by the participant and approved by the Housing Specialist. Budget limitation shall also apply if staff hires a contractor to perform the repair services. The City will not share the cost or pay for contracted services if the cfient hires the contractor. � Revised 11/17/98 � �. Smoke Detecto�s The staff may instali smoke detectors with the household's approval. The units wiil . be installed according to the manufacturer's instructions and placed in every bedroom with one in the hallway adjacent to the bedrooms. Referrals All repairs estimated to exceed $1,000 will be referred to King County Housing Rehabilitation O�ce for a deferred home loan. Some repair projects may be referred to other organizations and agencies. Staff will review all proposed volunteer projects. Materials and technical assistance may be provided when an organization has offered to contribute all or part of the labor. Non-Emerqency Repairs Staff may provide non-emergency maintenance and rehabilitation activities in the areas of carpentry, plumbing, masonry, and electrical services if doing so furthers the � program objectives. Criteria for Prioritizinq Non-Emergencv Activities Priority for approved� non-emergency �epairs will be determined by utilizing the following matrix. Index for Prioritizing Households Below 30% of Between 31 - Between 51-80% Median Income 50% Median Median Income Income Less than $50,000 . in Assets Over$50,000 in Assets Sfaff will not include the value of a personally owned vehicle or fhe equity in the dwelling occupied by fhe participanf when calculating the household's assets. The household will be required to report the income and assets for all members, but may exclude the income of a �esident staying with a relative to assisted them during an illness. The staff may apply the same policy to short term caregivers living in the dwelling. � RP.VICA(� ��I�7�H . � � Grievance Policy if the applicant believes program qualifications have been met and services have been unfairly denied, applicant must submit a written request for review within 30 days of notification. This letter, containing the reasons applicant feels the decision to be in error, should be addressed to the Human Services Manager who will review the matter and respond with a decision within 10 working days of the receipt of applicant's letter. If services are still denied, the applicant may then request a review by the Human Services Advisory Committee. This request must also be in writing and received withi� 20 working days from the date the review decision was mailed. The Committee will review the issue and make a determination at their next monthly meeting. Should applicant still disagree with that determination, the Community Services Admi�istrator will review it. The written request for review must be received within 20 working days from the date the Committee's decision was mailed. The decision of the Community Services Administrator will be final. .. . , ..,,,,,,� � � 2003 INCOME GUIDELINES Persons Per Household 1 2 3 4 5 6 7 8 Moderate Income $39,550 $45,200 $50,850 $56,500 $61,000 $65,550 $70,050 $74,600 (below 80�k of median) Low Income $27,250 $31,150 $35,050 $38,95Q $42,050 $45,200 $4-8,300 $51,400 (below 50°k of median) ExtremelyLow $16,350 $18,700 $21,050 $23,350 $25,250 $27,100 $29,000 $30,850 Income (below 30�k of median) `° August 5,2002 �` Renton City Council Minutes � Page 310 resources for effective implementation, options will be brought back in the coming months for consideration by Council. The Transportation Committee recommended that the Council authorize the Mayor to implement the traffic calming process and menu of options. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE,COUNCII.CONCUR IN THE COMMITTEE REPORT. CARRIED. Councilwoman Keolker-Wheeler thanked City staff for their work on this project,and stated that these traffic calming options offer new opportunities for assistance with neighborhood traffic problems. Communitv Services • Community Services Committee Vice Chair Clawson presented a report Committee regarding the Maplewood Treatment Facility site design at the Maplewood Golf Community Services: Course. The Committee recommended concurrence in the staff Maplewood Golf Course recommendation for the golf course to pay for the redesign fees to locate the Water Treatment Facility water utility treatment facility adjacent to the east side of the driving range for Redesign an amount not to exceed$50,000; allocate an additional$20,000 for the netting design associated with the 52-stall parking addition; and allocate$10,000 for golf course architect project coordination, meetings, and plan and specification review. The total cost in the amount of$80,000 will be funded from the golf course un-designated fund balance. MOVED BY CLAWSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Human Services: 2003 CDBG Community Services Committee Vice Chair Clawson presented a report Funds Allocation recommending concunence in the staff recommendation that the 2003 Community Development Block Grant(CDBG)estimated allocation of $388,179 be distributed according to the Human Services Advisory Committee recommendations as follows: CDBG PUBLIC SERVICES Communities in Schools of Renton $13,000 Community Health Centers of King County $13,000 E1derHealth NW/Connection $9,000 Emergency Feeding Program $12,000 Visiting Nurse Services of the Northwest $7,200 Domestic Abuse Women's Network 10 049 Total $64,249 CDBG CAPITAL REQUESTS City of Renton Minor Housing Repair $185,000 Children's Therapy Center $45,000 King County Housing Repair Program $50,000 Friends of Youth/Griffin Home 43 930 Total $323,930 The Community Services Corrunittee also recommended adoption of the Contingency Plan for 2003 CDBG funding as adopted by the Human Services Advisory Committee should amounts available for 2003 programs increase or decrease. Should there be an increase or decrease in CDBG public services funding, it is recommended that any increase or decrease in funding be applied proportionately based on the project's percentage of the total CDBG public services allocation. If there is an increase in CDBG capital funding, it is recommended that all projects, with the exception of the King County Housing Repair Program,be � ' � August 5,2002 � Renton City Council Minutes Page 311 increased proportionately. To determine the proportional amount of the increase,the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. If there is a decrease in CDBG capital funding, it is recommended that any decrease be applied proportionately to all projects with the exception of the City of Renton Minor Housing Repair Program. To determine the proportional amount of the decrease, the percentage calculations shall not include the amount allocated to the City of Renton Minor Housing Repair Program. MOVED BY CLAWSON, SECONDED BY PARKER, COUNCII.CONCUR IN THE CONIMITTEE REPORT.* A letter from Councilman Persson was read into the record regarding the CDBG fund allocation to the Griffin Home as he was unable to attend the Council meeting. In his letter, Mr. Persson expressed his concern about the potential expansion of the Griffin Home past the current 24 residents. He stated that although he is not against the current plan to expand and provide services for a total population of 24 residents, providing funding for the Griffin Home may indicate that the City is endorsing the facility and its services, and this endorsement could be used to raise money for expanding the home and the number of offenders served at that location. He stated that the City needs assurance that the facility will not expand in the future to house more residents. Mr. Persson requested that Council consider holding this issue until his return so he can participate in the discussion. Councilman Clawson explained that approval of the funding is needed in order for the Griffin Home to obtain matching funds from another source, and he pointed out that the issue had already been delayed a few weeks and further delay may harm the Griffin Home in obtaining inatching funding. Mr. Clawson stated that a Griffin Home representative did meet with the Committee to address concerns about the project, and he recommended going forward with the Committee report. Development Services Director Neil Watts confirmed that the Griffin Home is comprised of 13 separate platted parcels, but explained that expansion of the existing buildings would require a conditional use permit. Potentially, a smaller group home could be built on one of the parcels that is not already encroached upon by the existing buildings without a conditional use pernut. Mr. Watts stated that the Griffin Home plans to construct two group homes for six occupants each, and will reduce the number of occupants in the existing buildings. He noted that the Griffin Home intends to remain at 24 residents. Councilman Parker indicated that although he understands Councilman Persson's concerns, this is not the proper venue for discussion of density and development matters. *MOTION CARRIED. Council discussion ensued regarding the Griffin Home and the service it provides. Human Services: 2003 General Community Services Committee Vice Chair Clawson presented a report Fund Allocations recommending concurrence in the staff recommendation that the 2003 Generat Fund allocation of$228,300 be distributed according to the Human Services Advisory Committee recommendations as follows: ' August 5,2002 � Renton City Council Minutes � Page 312 Catholic Community Services-Volunteer Chore Services $5,000 Catholic Community Services-Emergency Assistance $10,000 Catholic Community Services-Katherine's House $4,000 Child Care Resources-Child Care Referrals $7,500 Children's Therapy Center $2,500 Community Health Centers of King County-Primary Medical Care $24,000 Crisis Clinic-Phone Services $3,300 Crisis Clinic-TEEN LINK $1,000 King County Sexual Assault Resource Center $30,000 Multi-Service Center-Transitional Housing for Homeless Families $2,000 � Pregnancy Aid of Kent-Transitional Housing for Pregnant Women $1,000_ Renton Area Youth&Family Services-Drug,Family Counseling $57,000 Renton Clothes Bank-Clothes Bank $8,000 Renton Technical College-Even Start/Early Childhood Program $10,000 Senior Services-Meals on Wheels $6,000 Senior Services-Volunteer Transportation Services $6,000 Ukrainian Community Center of WA $5,000 Way Back Inn-Transitional Housing for Homeless Families $10,000 YWCA-Emergency Housing for Homeless Families $5,000 YWCA-Domestic Violence Community Advocate $23,000 Friends of Youth/Griffin Home-Construction of two new foster homes $3,000 King County Coalition Against Domestic Violence 5 000 Total $228,300 The Community Services Committee also recommended adoption of the Contingency Plan for the 2003 General Fund as adopted by the Human Services Advisory Committee should the amount of funding increase. Should the amount available for allocation to human services increase for 2003, it is recommended that Metropolitan Images/Renton Youth Day be funded in the amount of$2,500. This funding will be contingent upon Metropolitan Images submitting budget and performance measures that are accurate, and agreeable to the Human Services Advisory Corrunittee or Human Services staff. If additional funding is available, it is recommended that the Multi-Service Center's Energy Crisis Intervention Program be funded to a maximum of $5,000. The amount of the allocation will be affirmed during the 2003 Budget process. MOVED BY CLAWSON, SECONDED BY PARKER,COLTNCIL CONCUR IN THE COMMITTEE REPORT.* Responding to Council inquiry regarding the Griffin Home funding,Human Services Manager Karen Bergsvik stated that the Griffin Home has submitted one application for the General Fund and one for CDBG funding. She explained they had requested General Fund funding in April because they needed a local community match in order to obtain Housing Opportunity funds in the amount of$330,000. At that time, Council requested that they use the existing General Fund process. Stating that the Griffin Home needs the local funding commitment in 2002 even though they are applying for 2003 funds, Ms. Bergsvik noted that the allocation of$3,000 from the General Fund is for the local match. *MOTION CARRIED. Responding to Councilwoman Keolker-Wheeler's inquiry regarding the decrease in funding for the Way Back Inn,Ms. Bergsvik explained that since the Way Back Inn is able to obtain funds through other sources, the Human ' August 5,2002 � Renton City Council Minutes � Page 313 Services Advisory Committee decided to fund some new programs that do not have any other funding sources. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution#3583 A resolution was read approving the Parkside Court Final Plat consisting of Plat: Parkside Court, SE 2nd approximately 4.98 acres located in the vicinity of SE 2nd Ct. and Lyons Ave. Ct&Lyons Ave SE(FP-02- SE(FP-02-062). MOVED BY KEOLKER-WHEELER, SECONDED BY 062) NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3584 A resolution was read authorizing the Mayor and City Clerk to enter into an Transportation: Strander � interlocal cooperative agreement with the Washington State Department of Blvd/SW 27th St Connection, Transportation(WSDOT)for funding of preliminary engineering for high WSDOT Grant,CAG-94-054 occupancy vehicle(HOV)lanes on Strander Blvd./SW 27th St. from SR-167 to West Valley Hwy. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE,COUNCIL ADOPT THE RESOLLITION AS READ. CARRIED. The following ordinance was presented for second and final reading and adoption: Ordinance#4981 An ordinance was read amending Section 4-6-040.C,of Chapter 6, Street and Utility: Sewer Service Utility Standards, of Title N(Development Regulations)of City Code by Connections Outside City revising policies by which the City allows connection to its sanitary sewer Limits,City Code Amend system by property owners outside of the cunent City limits. MOVED BY BRIERE,SECONDED BY KEOLKER-WHEELER,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. ADJOURNMENT MOVED BY NELSON, SECONDED BY PARKER,COUNCIL ADJOURN. CARRIED. Time: 8:27 p.m. �� '� �J�� F3Q�v'IvIE I�w.a.L,Ta�t;+Gity�l�rk Recorder: Michele Neumann August 5,2002 , � �;� , _� � CIT'„�OF RENTON — _ �� Renton City Councit Jesse Tanner,Mayor July 30, 2002 To: Randy Corman, Chairman Community Services Committee CC: Renton City Council � �--�--� :� �.�.; From: Counci� Persson Re: C.D.B.G. Fund Allocation On July 22, 2002, the issue of C.D.B.G. funding was referred to the Community Services Committee of August 5, 2002 for further input by staff and discussion by committee members. As this is a topic I am very interested in, I would like to be a part of the discussion but, unfortunately, I will be unable to attend this meeting due to prior commitments. I request you consider holding this topic for one week until I am able to attend the committee meeting scheduled for August 12, 2002. As you will recall, on both May 22, 2002 and July 15, 2002 Community Services Committee meetings city staff advised the committee that current zoning would not allow for expansion of the Griffin Home from the current population of 12 convicted pre release juvenile felons and 12 sex offenders. At both meetings city staff advised us they would follow up and provide us with information dealing with any potential expansion of the Griffin Home past the current 24 residents. At that time the Griffin Home representative was willing to provide us with assurance that they would not expand the Griffin Home beyond its current 24 residents. Now there seems to be some confusion among staff. On Sunday July 28, 2002 Jim Shepherd advised me he believes the current zoning at the Griffin Home site would allow for expansion to around 84 residents without input from city staff, other than a review of building plans for compliance with building codes. The Griffin Home has been a well-run operation for many years and I am not against the current plan to expand and provide service for a total population of 24 residents. However I feel that by providing funding to the Griffin Home, the city is endorsing the facility and its services, and this endorsement could be used in the future to raise money for expanding the home and number of offenders served at that location. I believe the city needs some assurances that this facility will not be expanded in the future to house more offenders. I respectfully ask that you postpone a hearing on this issue until I return and can participate in the discussion. If for any reason you can not hold this issue for a week, I request you have this memo read into the record at the council meeting prior to a full council vote on the issue. 1055 South Grady Way-Renton,Washington 98055-(425)430-6501 R E N T O N This�paper contains 50%recycled material,30%post consumer AHEAD OF THE CURVE �� , • � �r � �� -� GIT'�f�OUNCIL COMMUNITY SERVICES COMMITTEE REPORT Date ��- a00� August 5, 2002 2003 Funding Recommendations for Community Development Block Grants(CDBG) (Referred July 8, 2002) The Community Services Committee recommends concurrence in the staff , recommendation that the 2003 Community Development Block Grant Estimated ��gg �� allocation of , be distributed according to the Human Services Advisory ! Committee recommendations. These Recommendations are in Attachment A. The Committee also recommends adoption of the Contingency Plan(Attachment B). Dan Clawson;..Vice Chair ,�,' � � � King Parker, Substitute Member � Terri Briere, ubstitute Member CC: Karen Bergsvik � / (�G� .� �';`. � CITY OF RENTON � 2003 FUNDING RECOMMENDATIONS � ATTACHMEIVT A . _ 2002 2003 Contingency __�_. - _ .� --- - - --- - ___ Agency Request Purpose __ __._ __ Funding rRecomm. ---- -- ---- -- - --_ ------ , , - ----- -- - --- --- _-_-_ --- --- t-- --- CDBG PUBLIC SERVICES - --- _-- - ------ __ _- --- ------ 3 Communities in Schools of Renton , 14,480 Supportive Network for Kids to Succeed 12,294 13,000 See attac e -- - -- --- - - ----- - a Community Heaith Ctrs of King County__L _13,500 Provide Dental Care to Renton Residents __ _ 12,766 13,000 contingency _ 5 ElderHealth NW/Connection 12,000 Adult Day Care_ _ _ _____ 8,984 9,000 plan - - -- -- - 6 Emergency Feeding Program 14,821 Emergency Food 11,821 12,000 -- - - -- 7 Institute for Family Development __�_ 7,219 In home counseling for troubled youth 0 0 _ �8 V�isiting Nurse Services of the Northwest 8,270 Health Screening for Senior Citizens 7,201, 7,200 _ _ 9I Domestic Abuse Women's Network � 10,000 Domestic Violence Shelter _ _ 8,511 10,049 �TOTAL AMOUNT REQUESTED T 80,290 53,066 64,249 �. --_- --- - -- - - +estimated amt available 64,249 ' - --- -- - - --- - --- _ _ _ __ , � ----- �_ - - - 'CDBG CAPITAL REQUESTS - --- - - ---- � -_ - - �o City of Renton Minor Housing Repair � 190,647 Minor Housing Repair Program__ 174,000 185,000 See attached �� Childrens Therapy Center 50,000 Building Addition for Therapy 0 45,000 contingency - -_- -- -____ - t2 King County Housing Repair Program_� 50,000 Major Home Repairs _ _ 50,000 __ 50,000 plan -T - 13 Friend of Youth/Griffin Home 50,000 Rehab of McEachern House 0 43,930 _ _ -- -.. TOTAL AMOUNT REQUESTED � 340,647 323,930 --_ -.- -�- -- - - Estimated amount available - - - - - - �323930(Includes recaptured$) � _ ___ - - --� - --- - - - - Funding for Children's Therapy Center and Friends of Youth ma be for an approved CDBG use within the scope of the project. � 8/5/02 RecomAttachA.xls T�= �' . � � ATTACHMENT B Contingency Plan for 2003 Funding General Fund and CDBG The Human Services Advisory Committee has adopted the following contingency funding plan should the amounts available for 2003 programs increase or decrease: GENERALFUND Should the amount available for allocation to human services increase for 2003, the Committee recommends funding Metropolitan Images/Renton Youth Day in the amount of$2,500. The Committee recommends this funding be contingent upon Metropolitan Images submitting a budget and performance measures that are accurate, and agreeable to the Committee or Human Services staff. If additional funding is available the Committee recommends the Multi Service Center's Energy Crisis Intervention Program be funded to a maximum of$5,000. Community Development Block Grant Public Services Should there be an increase or decrease in CDBG public services funding, the Committee recommends that any increase or decrease in funding be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. Community Development Block Grant Capital Funding If there is an increase in CDBG Capital Funding, the Committee recommends that all projects with the exception of the King County Housing Repair Program be increased proportionately. To determine the proportional amount of the increase, the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. If there is a decrease in CDBG Capital Funding, the Committee recommends any decrease be applied proportionately to all projects with the exception of the City of Renton Minor Housing Repair Program. To determine the proportional amount of the decrease, the percentage calculations shall not include the amount allocated to the City of Renton Minor Housing Repair Program. \\SUCCOR\SYS2\SHARED\HUMAN_SE12003funding\Contingency Plan for 2003 Funding.doc �" �'°ATTACHMENT B � � Planning and Administration The Committee, noting the City meets the Criteria set forth in Section IV of the Community Development Block Grant Joint Agreement with King County, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG Joint Agreement. \1SUCCOR\SYS2\SHARED\HUMAN_SE�2003funding\Contingency Plan for 2003 Funding.doc • � �rrr�' �r+' ��°��Y `'9 COMMUNITY SERVICES ��COL COMMITTEE REPORT Dat@ g S�DO.Z � August 5, 2002 2003 Funding Recommendations for Human Services General Fund (Referred July 8, 2002) The Community Services Committee recommends concurrence in the staff recommendation that the 2003 General Fund allocation of$228,300 be distributed according to the Human Services Advisory Committee recommendations. These recommendations are in Attachment A. The Committee also recommends that the Contingency Plan(Attachment B)be adopted should the amount of funding increase. The amount of the allocation will be affirmed during the 2003 budget process. D s , Vice Chair ` �,�, ' King Parker, Substitute Member � Terri Briere, S bstitute Member CC: Karen Bergsvik �Q',G(� , CITY OF RENTON � 2003 FUNDING RECOMMENDATIONS � ATTACHMEPvT A � , I __ 2002 2003 Contingency ___ ---- --- - - �Agency _ __ Request Purpose _ Funding Recomm. -�-- - - , -- _ _ _.� . ---- - _'iGENERAL FUND ' --- --- - - ---- - - i Catholic Community Services 5,000 Volunteer Chore Services 3,005 5,000 _ 2,Catholic Community Services _�_ 5,000 Children's Domestic Violence Counseling 0 0 _ 3 Catholic Community Services I 12,000 Emergency Assistance _ _____ __ _10,000 10,000 _ _S,C ta holic Community Services 10,000 HomeShare Program 0� 0 4 -- - �Catholic Community Services 5,000 Katherine's House-Women out of RJC _ 0 4,000 -�---- 6 Center for Career Alternatives ' 21,172 Employment Services to low income persons 0 0 7 Child Care Resources 15,000 Child Care Referrals 7,500 7,500 _ -�---- - ----- - 8'Children's Therapy Center 10,000 Therapy Services for children with DD _ 0 _ 2,500 9 Community Heafth Ctrs of KC _ 28,325 Primary Medical Care____ 25,000 24,000 _ ao Crisis Clinic 10,000 Phone Services _ 3,300 3,300 _ �1 Crisis Clinic 3,000 TEEN LINK 1,000 1,000 12 Application Withdrawn i3 Institute for Family Development _ 16,842 In-home counseling for troubled youth _ 0 0 14 KC Sexuai Assault Resource Ctr 35,000 Comprehensive Sexual Assault Services__ 30,000 30,000 _ 15�Metropolitan Images 10,000 Renton Youth Day 0 0 2,500 ' �slMultiService Center 5,000 Energy Crisis Intervention Program 0 0 5,000 ' 17�MuItiService Center 2,200 Transitional Housing for Homeless Families 2,100 2,000 18 Page Ahead Children's Literacy Prog 15,000 Books for kids _ 0 0 __ 19 Pregnancy Aid of Kent 1,500 Transitional Housing for Pregnant Women 1,500 1,000 2o Renton Area Youth and Fam Svcs 66,000 Drug,Family Counseling,Case Mgmt 60,000 57,000 21 iRenton Clothes Bank 10,000 Clothes Bank _ 8,000 8,000 _ 22 Renton Technical College 27,581 Even Start/Early Childhood Program_ 10,000 10,000 23'Senior Services 5,400 Congregate Meal Program _ 0 0 -- - 2�4 Serno-r Services 8,000 Meals on Wheels 6,000 6,000 _ 25,Si enior Services 6,750 Volunteer Transportation Services __ 6,000 6,000 __ 26!St Vincent dePaul/New Connections 15,000 Services to those released from RJC__ 0 0 ___ 27 The Salvation Army 23,300 Food Bank operations _ _ 0 0_ __ 28iUkrainian Community Center of WA 5,000 Services to Ukrainian Community 5,000 5,000 29tWay Back Inn _24,400 Transitional Housing for Homeless Families _ 20,000 10,000 __ 3o YWCA 5,000 Emergency Housing for Homeless Families 5,000 5,000 _--- -- - - - 31 YWCA 23,000 Domestic Violence Community Advocate 23,000 23,000 i�,Friends of Youth/Griffin Home --� 5,000 Construction of 2 new foster homes 0 3,000 z�King County Coalition Against DV 7,500 Planner for pomestic Violence Services 0, 5,000 -- --- - -- __ f 228,300 I ---- -- ---- -- - TOTAL AMOUNT REQUESTED , 441,970 _ -�---- -- -- ��'Should the amount available for allocation to human services increase in 2003,the Committee recommends funding IMetropolitan Images for$2,500. If additional funding available,recommend funding Energy Crisis Intervention up to$5,000. 8/5/02 RecomAttachA.xls • � � virr� ATTACHMENT B Contingency Plan for 2003 Funding General Fund and CDBG The Human Services Advisory Committee has adopted the following contingency - funding plan should the amounts available for 2003 programs increase or decrease: GENERALFUND Should the amount available for allocation to human services increase for 2003, the Committee recommends funding Metropolitan Images/Renton Youth Day in the amount of$2,500. The Committee recommends this funding be contingent upon Metropolitan Images submitting a budget and performance measures that are accurate, and agreeable to the Committee or Human Services staff. If additional funding is available the Committee recommends the Multi Service Center's Energy Crisis Intervention Program be funded to a maximum of$5,000. Community Development Block Grant Public Services Should there be an increase or decrease in CDBG public services funding, the Committee recommends that any increase or decrease in funding be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. Community Development Block Grant Capital Funding If there is an increase in CDBG Capital Funding, the Committee recommends that all projects with the exception of the King County Housing Repair Program be increased proportionately. To determine the proportional amount of the increase, the percentage calcutations sha►I not include the amount allocated to the King County Housing Repair Program. If there is a decrease in CDBG Capital Funding, the Committee recommends any decrease be applied proportionately to all projects with the exception of the City of Renton Minor Housing Repair Program. To determine the proportional amount of the decrease, the percentage calculations shall not include the amount allocated to the City of Renton Minor Housing Repair Program. 1\SUCCOR\SYS2\SHARED\HUMAN_SE�2003funding\Contingency Plan for 2003 Funding.doc �rr �i ATTACHMENT B ' Pianning and Administration The Committee, noting the City meets the Criteria set forth in Section IV of the Community Development Block Grant Joint Agreement with King County, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG Joint Agreement. \\SUCCOR\SYS2\SHARED\HUMAN_SE�2003funding\Contingency Plan for 2003 Funding.doc Michele Neumann - Letter to Mayor and C'��ncil Page 1 � � From: Dianne Utecht To: Terri Kimball Date: 7/31/02 1:57PM Subject: Letter to Mayor and Council Hi Teri-- I just wanted to let you know I received your letter of July 24 on the 2003 funding process. I sent the original to the City Clerk, and it has been distributed to the Mayor and members of the Council. The Human Services Advisory Committee does not meet again until September, but I will make sure copies of the letter are available to them. They devote a significant amount of time and effort to the funding process, and I'm sure they will appreciate knowing that all their hard work is recognized by the agencies. As you know, the funding isn't official until Council adopts the recommendations. They are scheduled to do so on August 5th. I'll be sending confirmations to the agencies shortly after that. Please don't hesitate to call me if your or your staff have any questions about the funding or process. Dianne Utecht Contract Specialist (425) 430-6655 Fax (425) 430-6603 dutecht@ci.renton.wa.us CC: Michele Neumann � :,,� RECEIVED - JUL 2 9 2002 �.��t�,��'r ;��,��,�,� ��~,� � . CITY OF RENTON � �r HUMAN SERVICES ��, � � ,��,. M; ��`'�R t��° �`�`�� s��""��+ '.� �' y'',,,, .- a°a_,«, ' rk��^1�.. , July 24, 2002 CfT�QF �� Renton City Mayor Tanner and Council Members �1u� � 9 �� City of Renton C/O Dianne Utecht, Contract 5 ecialist ��C�"��'`�a p CiTY^E_�t�rC'�C)�F9CE 1055 South Grady Way Renton WA 98055 _ _ Dear Ma or Tnnner and Council Members: �h�� y ��-�- �-�.� . Un benaif of �fhe Gornestic Abuse Women's N�,twork ('JR , � �:� � u;� �� and Bonrd Members, would like to thank you for approvin,.�. f �' LL��.,,7 } ,, �� ` � Committee's recommendntion to award DAWN CDBG funi . -��c�'-�?.�. , the 2003 calendar year. We greatly appreciate your cur /.�c..�� .. . ` � � "�� s h e l t e r,a n d l o o k f o r w a r d t o wo r king wi t h t he Ci ty o f Rei�;�� ' �' � �� ,. We understand thnt the decisions you make are very dif :, q �.� � o� agencies are seeking new nnd/or increased funding from� : ` "�-� �,�,� ��E�� . great pressure on those required to make these difficul � - . grow scarcer every year. We are impressed that the Cii��..��; � ,� , �� CDBG funding for human services by 21% over the 2002 �� --'Ze,.c� Our stnff who presented before the Human Services Advisory Committee were very impressed with the qunlity of the questions they were asked to respond to, nnd by the sharp, intelligent and insightful discussion they hnd with Committee members. In fact, stnff heard other human service providers saying that Renton held one of the best application review processes this year. We ngree. We applaud the work the Committee performed in making their recommendations to you. Thanks ngnin, to all involved, for mnking the 2003 application process a pleasant, informative and rewarding experience for our agency. Best Regards: ` r • , �-- � � �i�p�� -� � ,�--' (�`,�.. 1��' . - � � � � � � ,�� - � � � ��- r� �� /�� =;�� , �'� �!c�-�, z��, �, -- _ C: Renton City Clerk (Dianne, please give n copy to the City Clerk. Thank you.) t;�: m�`J�rTa�v►er Domesfic Abuse Women's Network G��,u� �� P.O. Box 88007 • Tukwila, WA 98138 K�rc,,�� 'rgs"i� (425) 656-4305 • Fax: (425) 656-4309 • Advocacy: (425) 656-8423 • 24-Hour Help: (425) 656-STOP (7867) •�(�,,.� �U�V��j"� J r � � RENTON CITY COUNCII. Regular Meeting July 22, 2002 Council Chambers Monday, 7:30 p.m. M I N U T E S Renton City Hall CALL TO ORDER Mayor Pro Tem Toni Nelson led the Pledge of Allegiance to,the flag and called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON,Mayor Pro Tem; DAN CLAWSON; TERRI BRIERE; KING COUNCILMEMBERS PARKER; DON PERSSON; RANDY CORMAN. MOVED BY CLAWSON, SECONDED BY CORMAN, COUNCII.EXCUSE ABSENT COUNCII,WOMAN KEOLKER-WHEELER. CARRIED. CITY STAFF IN JAY COVINGTON,Chief Administrative Officer;ZANETTA FONTES, ATTENDANCE Assistant City Attorney;BONNIE WALTON, City Clerk; GREGG ZIMMERMAN,PlanningBuilding/Public Works Administrator;JIM SHEPHERD, Community Services Administrator, TRACY COLEMAN, Capital Projects Coordinator; KAREN BERGSVIK, Human Services Manager; DIANNE ITTECHT,Contract Specialist; DEREK TODD,Assistant to the CAO; COMMANDER ROBERT SEELYE, Police Department. PUBLIC HEARING This being the date set and proper notices having been posted and published in Human Services: 200�___3_CDBG accordance with local and State laws,Mayor Pro Tem Nelson opened the Funds Allocation 'P� public hearing to consider the proposed allocation of the Community Development Block Grant(CDBG) funds for 2003. Human Services Manager Karen Bergsvik stated that the Human Services Advisory Committee recommended that the CDBG funds be allocated as follows: CDBG PUBLIC SERVICES Communities in Schools of Renton $13,000 Community Health Centers of King County $13,000 ElderHealth NW/Connection $9,000 Emergency Feeding Program $12,000 Institute for Family Development $0 Visiting Nurse Services of the Northwest $7,200 Domestic Abuse Women's Network 10 049 Total $64,249 CDBG CAPITAL REQUESTS City of Renton Minor Housing Repair $185,000 Children's Thearapy Center $45,000 King County Housing Repair Program $50,000 Friends of Youth/Griffin Home 43 930 Total $323,930 Continuing,Ms. Bergsvik described the contingency funding plan which outlines what happens if the amounts available for the 2003 CDBG public services and capital funding programs increase or decrease. She reported that the Community Services Committee plans to present a report on this matter at the August Sth Council meeting. Stating his agreement with the recommendations of the Human Services Advisory Committee,Councilman Parker expressed his appreciation for their efforts. July 22,2002 � Renton City Council Minutes � Page 297 Audience comment was invited, there being none, it was MOVED BY PARKER, SECONDED BY CORMAN,COUNCII.CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington,reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2002 and beyond. Items noted included: , � IKEA Renton River Days, a family festival which celebrates the amenities and activities that makes the Renton community a great place in which to live, work, and play,gets underway this week beginning Tuesday,July 23rd through Sunday,July 28th. � Volunteer groups have been active this spring improving Renton parks. The Eagle Scouts and employees from Windermere Real Estate Company spent a total of 210 hours planting more than 1,000 ground cover plants along the slopes of the Kennydale Lions Park at 2428 Aberdeen Ave. NE. In addition,Windermere Real Estate employees volunteered time painting signs,gates, and benches,and adding mulch to shrub beds in the park. � Planning/Building/Public Warks Department reported that the Sound Transit Sounder Commuter Rail improvements near Longacres Station can now be built entirely on Burlington Northern Santa Fe Railroad property; therefore, a perpetual easement from Renton is no longer needed. � In the trial of King County versus Tydico,the Superior Court case regarding illegal land use activities at 13029 136th Ave. SE, on July 19th the Judge upheld the King County Hearing Examiner's decision finding that Tydico's use of the property is wrong,causing damage to the environment and the quality of life for surrounding property owners. AUDIENCE COMMENT Alberta Quigley, 364 Renton Center Way SW,A-56, Renton, 98055, Citizen Comment: Quigley— complained of the alleged mistreatment of her grandson,Jacob Ahlstedt, by the Jacob Ahlstedt, Court Case Renton Police Department. Describing the ways he had allegedly been (CRT-01-004) mistreated and how he has suffered since his arrest in 1999,Ms. Quigley stated that no one cares about her grandson's situation and condition. Chief Administrative Officer Jay Covington indicated that this case is going to trial, and Ms. Quigley's perspective on the matter is very different from that of the City's. Assistant City Attorney Zanetta Fontes confirmed for the record that this matter is scheduled to go to trial at the end of August. A mediation was held; however, the case was not settled. She stated that the facts are in great dispute as to what transpired the night of his arrest. Citizen Comment: Johnson— Arland Johnson, 334 Wells Ave. S., Apt. 221,Renton,98055, thanked the Spencer Court Apartments Council for its decision to vacate Whitworth Ave. S. so that St. Anthony Parish Alley,City Parking Lot Noise can have a united campus. On another subject, he described safety problems (Wells Ave S) that residents of the Spencer Court Apartments are having with the alley they must cross when they exit through the rear of the apartment building, located on Wells Ave. S., to get to their parking lot. Mr. Johnson also expressed concern about the use of the City parking lot, located to the north of the apartments, by customers of McGowan's Restaurant &Lounge and other area restaurants who congregate in the lot after the restaurants close causing a lot of noise. He suggested that the City consider .closing the parking lot from 2:00 a.m. to 6:00 a.m. He noted that the fans used � � CITY OF RENTON 2003 CDBG FUNDING RECOMMENDATIONS ' 2002 2003 �Contingency -- --- _._ --.. i_---- ency_ _ Request Purpose _____ _�Funding Recomm. CDBG PUBUC SERVICES --�-- 3 Communities in Schools of Renton 14,480 Supportive Network for Kids to Succeed -� 12,294 13,000 See attached 4 Commun' Health Ctrs of Ki Coun 13,500 Provide Dental Care to Renton Residents 12,766 13,000 conGngen 5 Eldertiealth NW/Connection 12,000 Adult Da Care I 8,984 9,000 plan 6 Eme ency Feedi Pr ram 14,821 Eme e Food 11,g21 12,ppp 7 I�sGtute for Fami Development 7,219 I�home counseli for troubled youth 0 p 8 vsitin Nurse Services of the NoRhwest 8,270 Health.Scxeening for Senior Citizens 7,201 7,200 9 Domestic Abuse Women's Networic 10,000 Domestic Violence Shefter 8,511 10,049 TOTAL AMOUNT REQUESTED 80,290 53,p66 6q�y4g estimated amt available 64,249 CDBG CAPITAL REQUESTS 10 Ci of Renton Minor Housing Repair 190,647 Minor Housing Repai�Program 174,000 185,000 See attached 11 Childrens Therap Center 50,000 Buildi Addition for Therap � 0 45,000 contingency 12 Ki County Housing Repair Pr ram 50,000 Ma'or Home Repairs 50,000 50,000 plan t3 friend of Youth/Griffin Home 50,000 Rehab of McEachem House 0 43,930 TOTAL AMOUNT REQUESTED 340,647 ' 323,930 Estimated amount available 323930(Indudes recaptured a) Fundi for Children's Thera Center and Friends of Youth be tor a a ved CDBG use within the scope ot the r 'ect Contingency Plan for 2003 Funding Community Development Block Grants The Human Services Advisory Committee has adopted the following contingency funding plan should the amounts available for 2003 programs increase or decrease: Community Development Block Grant Public Services Should there be an increase or decrease in CDBG public services funding, the Committee recommends that any increase or decrease in funding be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. Community Development Block Grant Capital Funding If there is an increase in CDBG Capital Funding, the Committee recommends that all projects with the exception of tfie King County Housing Repair Program be increased proportionately. To determine the proportional amount of the increas�, the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. If there is a decrease in CDBG Capital Funding, the Committee recommends any decrease be applied propo�tionately to all projects with the exception of the City of Renton Minor Housing Repair Program. To determine the proportional amount of the decrease, the percentage calculations shall not include the amount allocated to the City of Renton Minor Housing Repair Program. � � . Planning and Administration The Committee, noting the City meets the Criteria set forth in Section IV of the Community Development Block Grant Joint Agreement with King County, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG Joint Agreement. H:WUMAN SE�2003funding\Contingency Plan for 2003 Funding2.doc � `� CITY OF RENTON NOTICE OF PUBLIC HEARING NOTICE IS HERF.BY GIVEN that the Renton City Council has fixed the 22nd day of July, 2002, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of Renton City Hall, 1055 S. Grady Way, Renton, WA 98055, to consider the following Community Development Block Grant funds for 2003: The City of Renton is proposing to allocate 2003 CDBG funds to the following projects: $13,000 to Communities in Schools of Renton—CDBG funds will allow Communities in Schools to provide family liaison services to 1501ow-and moderate-income students in the Renton School District. $13,000 to Community Health Centers of King County, 403 E. Meeker Street, Kent, WA –CDBG funds will be used to provide 132 dental visits to 62 low-and moderate-income Renton residents; $9,000 to E1derHealth NorthWest/Connection, 3921 Talbot Road South, Renton, WA– CDBG funds will be used to provide adult day health care to 47 elderly persons or severely disabled adults residing in Renton; $12,000 to the Emergency Feeding Program to provide meals to 1,652 low- and moderate-income Renton residents at several Renton distribution sites; $7,200 to Visiting Nurse Services, Senior Health Assessments, 211 Burnett Avenue North, Renton—CDBG funds will be used to provide health screening, and assessments to 110 senior citizens at the Renton Senior Center; $10,049 to Domestic Abuse Women's Network for their confidential shelter—CDBG funds will be used to provide 127 bednights to 8 Renton women or children victims of domestic violence; $185,000 to the City of Renton Housing Repair Assistance Program- CDBG funds will be used to minor and emergency repairs to 162 housing units for low-and moderate- income homeowners throughout the city; $45,000 to Children's Therapy Center, 10811 Kent-Kangley Road, Kent—CDBG funds will be used to construct a building addition to provide early intervention services to lo�v- and moderate-income residents of Renton and other communities; $50,000 to the King County Housing Repair program—CDBG funds will be used to repair or rehabilitate homes of lo�v-and moderate-income Renton residents. � � $43,930 to Friends of Youth/Griffin Home for the renovation of the 7500 square foot McEachern House which provides housing and treatment services to abused boys ages 12-18 who are residents of Renton and other communities; $40,562 for City of Renton, CDBG Program Administration, 1055 South Grady Way, Renton- CDBG funds will be used to administer the City of Renton's CDBG projects. The City is proposing that in the event an increase or decrease in the amount of CDBG funds is available in 2003, the amount of funds allocated to all public service projects would be modified according to the contingency plan. For further information regarding the City of Renton's CDBG projects, contact Dianne Utecht at 425-430-6655. All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. Renton City Hall is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, call 425-430-6510. �� " Bonnie I. Walton City Clerk Published: South County Joui-nal July 8 & 12, 2002 Account No. 50640 . � � July 8,2002 � Renton City Council Minutes `"'�'' Page 273 three-year term as Airport Leaseholder alternate representative(term to expire on 5/7/2005). Refer to Community Services Committee. CAG: 02-082, CT Detention City Clerk reported bid opening on 6/27/2002 for CAG-02-082, CT Detention Pipeline for Wells R1, R2 & Pipeline for Wells R1,R2 and R3 and Park Improvements; four bids;engineer's R3 &Park Improvements, RL estimate$1,201,978.88; and submitted staff recommendation to award the Alia Company contract to the low bidder,R.L. Alia Company, in the amount of$979,17824. Council concur. � Plat: Honey Crest,NE 9th Pl Hearing Examiner recommended approval, with conditions,of the Honey Crest (PP-02-028) Preliminary Plat; 19 single-family lots on 3.12 acres located at 4210 NE 9th Pl. (PP-02-028). Council concur. Human Services: 2003 CDBG Human Services Division recommended acceptance of an estimated$374,683 Funds, King County in Community Development Block Grant(CDBG)funds from King County for 2003. Council concur. Human Services: 2003 General Human Services Division recommended setting a public hearing on July 22, Fund&CDBG Fund 2002,to consider the allocation of the 2003 General Fund and Community Allocation Development Block Grant(CDBG)funds as recommended by the Human Services Advisory Comxnittee. Refer to Communitv Services Committee; set public hearing for July 22, 2002. Human Resources: 2002 Human Resources and Risk Management Department recommended approval Group Health Cooperative of the 2002 Group Health Cooperative Medical Contracts for Active Medical Contracts Employees;LEOFF 1 Active Employees; and LEOFF 1 Eastern and Western Washington Retirees. Council concur. Airport: FAA Grant Transportation Systems Division recommended approval of a grant application Application,Airside/Landside with the Federal Aviation Administration(FAA)for a$150,000 grant to Activities (Security Gates) improve the separation of airside and landside activities. Council concur. (See page 275 for resolution.) Transportation: Railroad Transportation Systems Division recommended approval of agreements with Crossing Improvements, Burlington Northern Santa Fe(BNSF)Railroad to replace and improve railroad Southport&Lk WA Blvd crossings at Southport Blvd. and Lake Washington Blvd. to accommodate the new Southport development. The developer, Southport LLC, will cover all costs. Refer to Transportation Committee. Utility: Emergency Sale of Utility Systems Division recommended approval of an agreement with the City Water to Seattle Contract of Seattle for the emergency sale of water. Refer to Utilities Committee. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE TTEM 7.a. FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Councilman Clawson requested that the Council meeting minutes of July 1, Item 7.a. 2002,be corrected as indicated: Council Meeting Minutes of page 263,under Old Business, second paragraph, second sentence, insert July 1, 2002 "perceived" between the words Clawson's and insinuations. MOVED BY CLAWSON, SECONDED BY PERSSON, COUNCII. APPROVE ITEM 7.a. AS CORRECTED. CARRIED. Explaining that the issue regarding potential retaliation against Renton Police Officers'Guild members for expressing their opinions about Police Department staffing is sensitive, Councilman Clawson stated that it is not his intention to drive a wedge between the Guild members and the Police Chief by commenting � � CITY OF RENTON COUNCIL AGENDA BILL AI #: �, � . Submitting Data: For Agenda o£ DepVDiviBoard.. COTri1TlUlllty S0T'V1CeS�HU1T11ri SeI'V1C0S July 8,2002 scar�conca�c...... Dianne Utecht, ext. 6655 Agenda Status Consent.............. XX Subject: Public Heazin g... Acceptance of 2003 estimated Community Development Corzespondence.. Block Grant funds,per Joint Agreement with King County. Ordinance............ Resolution............ Old Business........ Exhibits: New Business....... A. Issue Paper Study Sessions...... B. Estimated 2003 CDBG distribution C. Joint Agreement Acceptance Form D. Joint Agreement Infotmation.......... Recommended Action: Approvals: Legal Dept............ NO Council Concur. Finance Dept...... NO Other.................. Fiscal Impacr Expenditure Required... $3'�[�.,683 CDBG Grant Revenue Amount Budgeted.......... General Fund Summary of Action: Renton elects to receive and administer an estimated$374,683 as a Joint Agreement city, with the conditions outlined in the agreement between the City of Renton and King County. Renton recognizes that in accepting CDBG funds through the Joint Agreement,the City is responsible for fulfilling the requirements the CDBG Joint Agreement between King County and the City of Renton, notifying the public of Renton's priorities for CDBG funding and allocating funds to eligible projects which further the Consortium's housing and community development objectives. Staff Recommendations: Staff recommends Council authorize the Mayor to sign the certification of Renton's acceptance to receive Community Development Block Grant funds in 2003. � � Attachment A CITY OF RENTON MEMORANDUM U��Y �� 4 � � ♦ ��'N'S'�� DATE: June 27, 2002 TO: Toni Nelson, Council President Members, Renton City Council VIA: Mayor Jesse Tanner C FROM: Jim Shepher f✓ Community S ices Administrator STAFF CONTACT: Karen Bergs ' ; ext. 6652 Human Services Division SUBJECT: Acceptance of 2003 funds under Community Development Block Grant Joint Agreement ISSUE: Receive and administer 2003 Community Development Block Grant (CDBG) funds as outlined in the Joint Agreement. RECOMMENDATION: It is the recommendation of the Community Services Department that Council authorize the Mayor to sign the certification of acceptance of 2003 CDBG funds. BACKGROUND: The City is required to submit a written acceptance of CDBG funds to King County. This is an estimate and is subject to change when the final funding amount is known (usually in late October). In 2003, it is estimated that Renton will get $64,249 for Public Services, $269,872 for Capital, and $40,562 for Planning and Administration. This written acceptance has been on the consent agenda in the past. However, 2003 will be the first year Renton will receive funds under the Joint Agreement with King County. Additionally, there are new members on the Community Services Committee. \1SUCCOR\SYS2\SHARED\HUMAN_SE\COUNCIL\IssuepaperPass through.doc � � Attachment A The main use of CDBG funds is for capital projects. Cities may elect to use a portion of the funds for public services, and planning and administration. Examples of public services funded with CDBG include dental care, confidential shelter for victims of domestic violence, adult day health care, emergency feeding programs, health screenings for senior citizens, and supportive services to children through Communities in Schools. Planning and administration dollars are used to fund staff to negotiate and administer contracts with the public service agencies, provide required reports to the county, and ensure that all CDBG regulations are followed. This form indicates Renton elects to use the funds for capital, public services, planning and administration and certifies Renton is eligible to request additional planning and administration funds should they be available. The same format is used by both Joint Agreement and Pass-Through Cities. The distribution listed on the form is the maximum amount Renton may request for each category based on the preliminary estimates provided by King County. . \\SUCCOR\SYS2\SHARED\HUMAN SE\COUNCIL\IssuepaperPass through.doc / 4/19/2002 Attachment 6 Estimated 2003 CDBG Distributfon as of 4/17/02 Percent of Planning & Consortium's Entltlement Recaptured Program Public Program BALANCE C'ity UM Populatlon Share Funds Income Total Share Servlce Admin AVAIL ��) �2) �3) �4) �5) �s) �7) �$) Bothell 0.02902480 147,010 1,042 148,052 26,197 16,539 105,316 Burien 0.04305072 218,051 40,112 258,163 38,856 24,531 194,776 Covington 0.01325683 67,145 6,733 73,878 11,965 7,554 54,359 � Des Moines 0.04354078 220,533 1,564 222,097 39,299 24,810 157,988 Enumclaw 0.01787132 90,518 6,497 97,015 16,130 10,183 70,702 Federal Way 0.09972313 505,094 46,706 551,800 90,007 56,823 404,970 Issaquah 0.01171509 59,337 421 59,758 10,574 6,675 42,509 Kirkland 0.05297009 268,292 57,812 326,104 47,809 30,183 248,112 Lake Forest Park 0.01039155 52,633 6,369 59,002 9,379 5,921 43,702 Mercer Island 0.01063480 53,865 382 54,247 9,599 6,060 38,588 Redmond 0.04694621 237,781 29,290 267,071 42,372 26,750 197,949 Renton 0.07118482 360,549 14,134 374,683 64,249 40,562 269,872 SeaTac 0.03871524 196,091 14,883 210,974 34,943 22,060 153,971 Shoreline 0.06041409 305,995 22,894 328,889 54,528 34,424 239,937 Tukwila 0.02970446 150,452 75,997 226,449 26,810 16,926 182,713 Total Pass-through Cities: 0.57914393 2,933,345 324,836 3,258,181 522,717 330,001 2,405,463 � County 8� Smal) Cities Fund 0.42085608 2,131,623 722,645 2,854,268 379,853 239,806 2,234,609 F�t�tior.,o.++ R.f04.000 / � � � Attachment C THE CITY OF RENTON QUALIFIES FOR AN ESTIMATED $374,683 IN 2003 KING COUNTY CONSORTIUM COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)FUNDS, WHICH WILL BE AVAILABLE JANUARY 1, 2003. Please check one: Our City does not elect to receive and administer the above estimated pass-through. XX Our City elects to receive and administer the above estimated pass-through with the conditions outlined in the 2000-2002 Community Development Block Grant Interlocal Cooperation Agreement. Among other responsibilities, we recognize that in accepting a pass-through we are accepting the responsibility of allocating the pass-through funds in accordance with the Consortium's schedule for submission to the U.S. Department of Housing and Urban Development. Cities which accept the pass-through should check the following if applicable: XX Our City would like to allocate a portion of our funds for public (human) service activities. XX Our City would like to allocate a portion of our funds for planning and administration activities. XX Our City is eligible to request the use of additional planning and administration ceiling. We request the use of any unreserved Pass-through Crties' ceiling, if available. Per Consortium Guidelines, when a Pass-through City reserves its planning and administration ceiling in the Spring, it has the ability to request to use additional ceiling to cover administrative costs. Such requests will have priority over requests to use additional ceiling for planning projects and will be granted only to cities that: a) run a competitive application process, and b)participate in Consortium-wide planning activities. We would like to request additional funds for the following: XX Our City would like to contribute a portion of our capital funds to the King County Housing Repair Program so that our residents may participate. We understand that 15% of the total amount allocated will be used for program delivery costs. The following lists our distribution of CDBG funds for 2003: (List amounts below). Public Planning& Additional Housing Capital Total Funds Services Admin P&A Repair Projects Available Re uested $64,249 $40,562 $10,000 $TBD $269,872 $374,683 Signature of Mayor or Authorized Person Date Please attach a copy of the City Council's authorization of the above and return to HCD by June 30, 2002. � � Attachment D COMMUNITY DEVELOPMENT BLOCK GRANT JOINT AGREEMENT THIS AGREEMENT is entered into by and between King County and the City of , said parties to the Agreement each being a unit of general local government in the State of Washington. WITNESSETH: WHEREAS, the federal government through adoption and administration of the Housing and Community Development Act of 1974, as amended (the "Act"), will make Community Development Block Grant ("CDBG"), funds available to both the County and city in the form of entitlement grants; and WHEREAS, the area encompassed by unincorporated King County and any participating cities is designated by the United States Department of Housing and Urban Development ("Ht1D") as an urban county for the purpose of receiving CDBG funds; and WHEREAS, the Act directs HUD to distribute to each urban county the annual appropriation of CDBG funds based on the population characteristics of the urban county; and WHEREAS, the Act allows joint agreements, whereby entitlement cities may join the urban county, and allows the urban county to distribute CDBG funds to such cities as participating jurisdictions; and WHEREAS, the CDBG Regulations require the acceptance of the consolidated housing and community development plan ("Consolidated H&CD Plan") by participating jurisdictions; and WHEREAS, King County will undertake CDBG-funded activities in participating incorporated jurisdictions as specified in the Consolidated H&CD Plan by granting funds to those jurisdictions to carry out such activities; and WHEREAS, King County is responsible to the federal government for all activities undertaken with CDBG funds and will ensure that all CDBG assurances and certifications King County is required to submit to HUD with the Annual Action Plan will be met; and WHEREAS, King County and the participating jurisdictions are committed to targeting CDBG funds to ensure benefit to low- and moderate-income persons as defined by HUD; and WHEREAS, King County and its participating jurisdictions recognize that the needs of low- and moderate-income persons may cross jurisdictional boundaries and can therefore be considered regional needs; and 07/01/02 � � � Attachment D WHEREAS, King County and the participating jurisdictions must submit an Annual Action Plan to HUD which is a requirement to receive CDBG funds; and WHEREAS, the purpose of this Joint Agreement, which is entered into pursuant to and in accordance with the State Interlocal Cooperation Act, RCW Chap. 39.34, is for the City to join the urban county consortium, ("Consortium"), for planning the distribution and administration of CDBG and other federal funds received on behalf of the Consortium from HUD, and for execution of activities in accordance with and under authority of the Act; NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING CIRCUMSTANCES AND IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, IT IS AGREED THAT: I. GENERAL AGREEMENT King County and each participating jurisdiction agree to cooperate to undertake, or assist in undertaking, activities which further the development of viable urban communities, including the provision of decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income, through community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing, funded from annual CDBG funds from federal Fiscal Years' 2000, 2001, and 2002 appropriations, from recaptured funds allo- cated in those years, and from any program income generated from the expenditure of such funds. II. GENERAL DISTRIBUTION OF FUNDS The distribution within the County of CDBG Funds under Title I of the Act shall be governed by the following provisions, exclusive of the Cities of Auburn, Bellevue, and Seattle. A. The amount needed for administration of the Consortium's CDBG and other federal programs which benefit the Consortium shall be reserved by the County. This amount, hereinafter referred to as the administrative setaside, is contingent upon review by the Joint Recommendations Committee ("the Committee"), as provided in Section VIII.C.1., and approval by the Metropolitan King County Council, as provided in Section XIII.B. B. In addition to the administrative setaside referred to in Section II (A), each year 25% of the public service funds available, not to exceed $300,000, will be subtracted from the entitlement and reserved for the Housing Stability Program, a public service activity in support of the affordable housing requirements under the implementation of the state Growth Management Act (RCW Chapter 36.70A). This public service setaside will be administered by the County with input from a working group of the o�/01/02 2 � � Attachment D participating cities and county staff. This public service setaside will be subject to the same percentage of decrease as the annual public service funds if there are any reductions during the year. In addition, any city participating in this Joint Agreement will have the option of withholding their pro rata share of the Housing Stability Program funds and allocating them to a different eligible public service activity if the City so chooses. C. Of the grant amount remaining after the setasides referred to in Sections II.A. and II.B. ("the Adjusted Grant Amount"), the city participating in this Joint Agreement will be eligible to receive a direct pass-through share, provided that: 1. The City's pass-through share will be the larger of a share of the Adjusted Grant Amount based upon the CDBG Consortium's formula (the City's share of the Consortium's total low- and moderate-income persons, as defined by HUD), or the City's HUD-specified entitlement grant amount less the City's pro rata share of the Consortium's administrative setaside, and at the City's option (see II.B. above) less the City's pro rata share of the Housing Stability Program; 2. The City participates in developing the Consortium's Consolidated H&CD Plan by identifying its non-housing community development needs; 3. The city agrees to abide by Consortium schedules and requirements to receive a pass-through of CDBG fiznds. The responsibilities of these pass-through jurisdictions are defined in Section X. Participating cities may elect not to receive a direct pass-through but may compete for County and Small Cities Funds, as defined in Section II.D., below. D. The funds remaining in the Adjusted Grant Amount after the distribution of the pass- through funds referred to in Section II.C. shall be referred to as the County and Small Cities Fund, and shall be allocated on a competitive basis to projects serving the cities not qualifying to receive or not electing to receive a pass-through, and/or projects serving the unincorporated areas of the County. E. If the monies assigned to a project during the period of this Agreement exceed the actual cost of the project, or if the project is later reduced or canceled,then the excess monies or recaptured funds, will be recaptured by the County and will be redistributed as follows: 1. Administrative setaside funds, as defined in Section II.A. and public service setaside as defined in Section II.B. which are recaptured shall be returned to the Consortium and be distributed to the Pass-through Cities and County and Small Cities Funds based on their percentage of the Consortium's low- and moderate- income persons, as defined by HUD. 2. Funds recaptured from a project funded through a city's pass-through fund, as defined in Section II (C), shall be returned to the City's pass-through fund, unless the City no longer qualifies for a pass-through as provided in Section 07/O1/02 3 � � Attachment D II.C.1., in which case the funds shall be returned to the County and Small Cities Fund. 3. Funds recaptured from a project �hal be eu rnted t othe County and Small Fund, as defined in Section II.D., Cities Fund. F. Unallocated or recaptured funds from 1987 and prior years (e.g., unallocated or recaptured "Population", "Needs" or "Joint" funds) shall be returned to the Consortium and be distributed to the Pass-�ri g Consortium's low� and mode atel Cities Funds based on their percentage income persons, as defined by HUD. G. Funds received by a jurisdiction or CDBG subrecipient generated from the use of CDBG funds,hereinafter referred to as program income, shall be returned to the fund which generated the program income aa fo�l�o e�b ithe Met opolitan 1K ngcCounty recommended by the Commrttee and pp Y Council: 1. That portion of the program income which is interest or fee income generated through Community Development Interim Loan (CDIL) and Section 108 loan guarantee projects (as provided in Si ava 1 ble CDBG funds,shall be returned to or a portion of the Consortium's tota the Consortium. The funds shall be used for the direct costs (e.g., staff, attorney, and bank fees, advertising costs, contract compliance costs), necessary for the marketing, negotiation, and implementation of the interim loan and 108 loan activities, and for other Consortium-wide or subregional capital projects or programs, including other Consortium-wide economic development projects or programs. Use of the funds shall be recommended by the Committee each year after review by an inter jurisdictional staff group. 2. Program income generated from a pdefinedlnn Sect on II C nghalpbe returned through a city's pass-through fund, as to the City's pass-through fund, unless the City no longer qualifies for a pass- through as provided in Section II.C.1., in which case the program income shall be returned to the County and Small Cities Fund. 3. Program income generated from a project (including housing repair) funded through the County and Small Cities Fund, as defined in Section II.D., shall be returned to the County and Small Cities Fund. 4. Program income generated from proea to the Consort 9um aned be distributed to repair) and prior years shall be return the Pass-through Cities and the County and Small Cities Funds according to their share of the Consortium's low- and moderate-income persons, as defined by HUD. 07/O 1/02 4 � � Attachment D III. USE OF FUNDS: GENERAL PROVISIONS A. The County and each of the Pass-through Cities shall specify activities and projects which it will undertake with the funds described in Section II. above. B. The County and each of the Pass-through Cities shall ensure that CDBG funds are targeted to activities which can document predominant (51%) benefit to low- and moderate-income people and that the overall program meets or exceeds HUD's requirements for the percentage of funds spent to benefit low- and moderate-income persons in King County. C. Pass-through Cities may exchange their CDBG funds with other Pass-through Cities for general revenue funds. The use of general revenue funds obtained by a Pass- through City in this manner shall be consistent with the general intent of the community development program, but shall not be considered CDBG program income. D. The County and each of the Pass-through Cities shall conduct the appropriate citizen participation activities as required by HUD regulations. E. Approval of projects must be secured through formal grant applications (proposals) to King County; approval of activities shall be secured when the annual program is approved or amended. F. General administrative costs incurred by Pass-through Cities shall be paid for out of the pass-through or from local funds. Costs incurred in administering specific projects may be included in project costs. IV. USE OF ADMINISTRATION FUNDS A. A Pass-through City may reserve a portion of its entitlement share to cover administrative costs of its local CDBG Program or to fund planning projects, however, this amount must be reserved by spring of each year and will be based upon the City's proportion of low- and moderate-income persons, as defined by HUD. B. In addition to the responsibilities outlined in Section X. Pass-through Cities may use additional Pass-through funds to cover part of their administrative costs i£ 1. Planning ceiling (the m�imum amount allowed by HUD for planning and administration activities which cannot exceed 20% of the annual entitlement plus program income) is available; 2. The City runs a competitive process for the distribution of the CDBG funds; and 07/O i/02 S � � Attachment D 3. City staff participate in Consortium-wide planning processes such as development of the Consolidated H&CD Plan and the HOME Consortium Working Group. C. Requests from Pass-through Cities to use the balance of planning ceiling, if available, to cover additional administrative costs will take priority over requests for planning projects. D. Pass-through City staff who are supported with administrative funds would also be expected to assist in preparing and/or presenting information to the Committee. V. USE OF PUBLIC SERVICE FUNDS A Pass-through City may reserve a portion of its entitlement share to cover public service activities; however,the amount must be reserved by spring of each year and will be based upon the City's proportion of low- and moderate-income persons, as defined by HUD. VI. PROGRAM INCOME A. The participating jurisdiction must inform King County of any income generated by the expenditure of CDBG funds received by the participating jurisdiction. B. Any such program income is subject to requirements set forth in Section II.G. of this Agreement. C. Any program income the participating jurisdiction is authorized to retain may only be used for eligible activities in accordance with all applicable CDBG requirements. D. King County has the responsibility for monitoring and reporting to HUD on the use of any such program income and thereby requires appropriate record keeping and reporting by the participating jurisdiction as stated in the signed certification to receive "Pass-through City" status and in each city's contract to receive CDBG planning and administration funds. E. In the event of close-out or change in status of the participating jurisdiction any program income that is on hand or received subsequent to the close-out or change in status shall be paid to King County Consortium. � VII. REAL PROPERTY A. Participating jurisdictions owning community facilities acquired or improved in whole or in part with CDBG funds must comply with change of use restrictions as required by HUD and the policies adopted by the Committee as found in the Consolidated H&CD Plan. 07/O 1/02 6 � � Attachment D B. The participating jurisdiction must notify King County prior to any modification or change in the use of real property acquired or improved in whole or in part with CDBG funds. This includes any modification or change in use from that planned at the time of the acquisition or improvement, including disposition. C. The jurisdiction shall reimburse King County in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under the CDBG regulations. D. Program income generated from the disposition or transfer of property prior to or subsequent to the close-out, change of status, or termination of the cooperation agreement between the County and the participating jurisdiction shall be subject to the requirements set forth in Section II.G. and Section VI. VIII. JOINT RECOMMENDATIONS COMMITTEE A Joint Recommendations Committee shall be established. A. Com osition. The Committee shall be composed of four County representatives and five Cities representatives. The four County representatives may be Department Directors or their designees, and/or citizen representatives from unincorporated communities. County representatives shall be specified in writing and should, where possible, be the same person consistently from meeting to meeting. The five partici- pating city representatives and their alternates will include city planning directors or compazable level staff, or elected officials. Two city representatives and their alternates will be from the north/east region of the County and two city representatives and their alternates will be from the south region of the County. An additional revolving position on this Committee shall be rotated between the HOME- only cities of Auburn and Bellevue. The revolving position will be non-voting, except on issues related to the King County HOME Consortium and other federal housing-related funds (excluding CDBG). B. Appointments. The King County Executive shall appoint the four County representatives (no more than one representative for each unincorporated community or Department). The Suburban Cities Association will select eight different jurisdictions, four to serve as members and four as alternates, who in turn, will assign representatives to this Committee. Terms of office shall be for two years. Priority for one of the positions will be for a small city representative. The revolving HOME position will be appointed annually by the respective jurisdiction. Members of the Committee shall serve at the pleasure of their respective appointing authorities. The chairperson and vice-chairperson of the Committee shall be chosen from among the members of the Committee by a majority vote of the members for a term of one 07/01/02 � � � Attachment D year beginning the first meeting of the calendar year. Attendance of five members will constitute a quorum. C. Powers and Duties. The Committee shall be empowered to: 1. Review and recommend to the King County Executive all policy matters on the Consortium's CDBG and HOME Program including the amount of administrative setaside, priorities governing the use of the public services setaside, and projects or programs to be funded with the program income from community development interim loans and Section 108 loan guarantees (as allowed in Section 108 of the Act). 2. Review, recommend, and endorse the Consolidated H&CD Plan required by HLJD. 3. Review plan and program disagreements between the County and participating jurisdictions and offer recommendations to the King County Executive. 4. Review and recommend sanctions to be imposed on cities for failure to meet responsibilities as contained in Section X of this Agreement. Any recommended sanctions will ensure that the City's low- and moderate-income residents continue to benefit from CDBG funds. Sanctions will be imposed to prevent the King County Consortium from losing a share of its entitlement due to participating cities' inability to meet federal requirements. 5. Review and recommend projects for funding under the Section 108 loan guarantee program (as allowed in Section 108 of the Act). 6. Review and recommend projects for funding from the remainder of any new Pass-through City's funds if that new Pass-through City chooses to take only a partial pass-through as provided in Section II.C.4. above. IX. RESPONSIBILITIES AND DUTIES OF THE KING COUNTY HOUSING AND COMMUNITY DEVELOPMENT PROGRAM STAFF Those King County Housing and Community Development Program Staff positions which aze funded through the administrative setaside, hereinafter referred to as the Staff, serve as staff to all Consortium partners and the Committee and provides liaison between the Consortium and HtJD. A. Responsibilities to the Joint Recommendations Committee. The Staff shall: 1. Solicit and present to the Committee all applicable federal and County policy guidelines, special conditions, and formal requirements related to the preparation of the Consolidated H&CD Plan, and related to administration of the programs under these plans. o�/o�/oz 8 � � Attachment D 2. Prepare and present written materials required by HUD and the Metropolitan King County Council as components of the Consolidated H&CD Plan to be prepared pursuant to this Agreement, including but not limited to: collection and analysis of data; identification of problems, needs and their locations; development of long and short term objectives; consideration of alternative strategies; and preparation of the administrative budget. 3. Prepare and present to the Committee policy evaluation reports or recommendations, and any other material deemed necessary by the Committee to help the Committee fulfill its powers and duties. 4. Collaborate with city staff working groups and present to the Committee specific sanctions to be imposed on cities which fail to meet their responsibilities as contained in Section X and as contained in specific annual agreements. B. Resnonsibilities to Jurisdictions Which are Parties to This Agreement. The County will develop strategic plans which will identify housing and community development needs and objectives to address high priority needs in the balance of the County in accordance with the primary goals and reguirements of the Act. The Consolidated H&CD Plan, including the housing and community development objectives will meet the HUD requirement for a Community Development Plan. The objectives and any local program criteria outlined within the Consolidated H&CD Plan will be consistent with local comprehensive plans being developed under the Growth Management Act. The Staff shall: l. Prepare and present to the King County Executive and Council material necessary for the approval of the County and Small Cities portion of the annual program. 2. Present to the Metropolitan King County Council the Consortium's annual program for adoption. 3. Distribute to participating jurisdictions, prior to any Joint Recommendations Committee decision based upon it, information concerning proposals having implications for Consortium-wide funding as provided in Section II.G.I. above. The County will incorporate jurisdictions' feedback in materials forwarded to the Joint Recommendations Committee or Metropolitan King County Council. 4. Provide regular written reports outlining the outcomes and costs of the Consortium wide Housing Stability and economic development programs such that this information is available for participating jurisdictions' review and comment prior to the Joint Recommendations Committee's decisions on the programs' budgets for the following year, and provide quarterly status reports to the Pass-through Cities on those housing repair programs and capital projects which the County is administering on behalf of the Pass-through Cities. 07/O 1/02 q � � Attachment D 5. Administer the Consortium's CDBG Program: • help to identify needs in communities; • provide assistance in interpreting HUD regulations; • provide technical assistance to cities as necessary to enable them to meet their responsibilities as partners to the Agreement; • assist in the development of viable CDBG proposals; • review all proposals for CDBG funding; • inform participating jurisdictions in a timely way of the amount of capital dollars available for distribution regionally and the requirements regarding eligibility for them. • develop contracts for funded projects in a timely fashion; public (human) services programs have a high priority and will receive authorization to proceed within 15 working days of the beginning of the program year if all relevant information needed to prepare the contract has been submitted; • monitor subrecipient and city-funded projects; • monitor and enforce compliance with the federal wage and relocation requirements; • reimburse all eligible costs; • prepare and submit required documents and reports to HUD; and • provide oversight of the CDBG Consortium to ensure compliance with all federal requirements. 6. Upon request by a Pass-through City, staff will develop, administer, and implement a city's CDBG-funded contract. Additionally, multi jurisdictional projects funded by King County and/or one or more cities will be developed and implemented by Staff. 7. King County shall determine, with the advice of representatives from small cities, the use of the County and Small Cities Funds in a manner consistent with the Consolidated H&CD Plan including its local program criteria. X. RESPONSIBILITIES AND POWERS OF PASS-THROUGH CITIES In order to receive a direct share of the entitlement, Pass-through Cities participating in this Agreement shall have the following responsibilities and powers: A. Pass-through City Councils may adopt local program criteria which will address community development and housing needs in coordination with the Consortium's timeline for consolidated planning effort and which will be consistent with federal 07/01/02 10 �rrr` vrr✓ Attachment D requirements, Consortium-wide policies and local comprehensive plans being developed under the Growth Management Act. B. Notify the County of the citizen participation activities undertaken by local jurisdic- tions as well as any changes made by the jurisdiction to funded CDBG activities in a timely manner as referenced under Section III(D). C. Each Pass-through City shall exercise local discretion in determining the use of its pass-through funds in a manner that (1) is consistent with the Consolidated H&CD Plan, (2) recognizes the federal requirement at 24 CFR Part 570.2 that a minimum of 70% of the funds be spent on activities benefiting primarily low and moderate income persons, and (3) is in accordance with the Consortium's schedule for submission to HUD. D. City legislative bodies shall approve or disapprove via motion or resolution all CDBG activities, locations, and budgets submitted by Pass-through City staff. Notice of these actions are to be forwarded to the County in a timely manner. E. Pass-through City staff shall review all project proposals for consistency with federal threshold requirements and Consortium-wide policies prior to submission to the County, and ensure that all relevant information necessary to prepare a contract is submitted to the County in a timely manner. F. Pass-through City staff shall assist in the development of the Consortium-wide Consolidated H&CD Plan which includes housing and other community development needs,resources, objectives, and adopted projects. G. Pass-through City staff shall implement CDBG-funded projects within the program year and submit both vouchers and required reports to the County in a complete and timely manner. H. Pass-through City staff shall participate in other Consortium-wide planning activities such as HOME policy development and monitoring the Housing Stability Program. I. Pass-through City staff shall collaborate with County staff working group and present to the Committee specific sanctions to be imposed on cities which fail to meet their responsibilities as contained in this section and as contained in specific annual agreements. J. Each Pass-through City shall examine its role in recognizing and addressing regional or Consortium-wide needs and may participate in a coordinated funding approach with other jurisdictions and the County to serve their residents. 07/O 1/02 1 I � � Attachmem D XI. RESPONSIBILITIES OF OTHER CONSORTIUM CITIES Other Consortium cities must apply for funds through the annual County and Small Cities application process. The Small Cities shall: A. Coordinate with County Staff in identifying community development needs and local program criteria for addressing them. B. Prepare applications for CDBG funds to address local needs. C. Obtain city council authorization for proposed projects. D. Carry out funded projects in a timely manner. XII. RESPONSIBILITIES OF ALL PARTICIPATING JURISDICTIONS A. Each participating jurisdiction shall fulfill to the County's satisfaction all relevant requirements of federal laws and regulations which apply to King County as applicant, including assurances and certifications described in Section XIV(D). B. Each participating jurisdiction or cooperating unit of general local government has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of non-violent civil rights demonstrations within jurisdictions. C. Pursuant to 24 CFR 570.501(b), all participating units of local government are subject to the same requirements applicable to subrecipients, excluding the County's Minority and Women Business Enterprises requirements. The applicable requirements include, but are not limited to, a written agreement with the County which complies with 24 CFR 570.503 and includes provisions pertaining to the following items: statement of work; records and reports; program income; uniform administrative items; other program requirements; conditions for religious organizations; suspension and termination; and reversion of assets. D. All participating units of local government understand that they may not apply for grants under the federal Small Cities or State CDBG Programs which receive separate entitlements from HUD during the period of participation in this Agreement. Consortium cities which do not receive a direct pass-through of CDBG funds may apply for grants under the County and Small Cities Fund. o7/O 1/02 �2 `�rl�''� v�,rr+ Attachment D E. All units of local government participating in the CDBG urban county through this agreement understand that they are also part of the urban county for the HOME program, and may participate in a HOME program only through the urban county. XIII. RESPONSIBILITIES AND POWERS OF KING COUNTY ON BEHALF OF THE CONSORTIUM King County shall have the following responsibilities and powers: A. The Metropolitan King County Council shall have authority and responsibility for all policy matters, including the Consolidated H&CD Plan, upon review and recom- mendation by the Committee. B. The Metropolitan King County Council shall have authority and responsibility for all fund allocation matters, including the approval of the annual administrative setaside and the approval and adoption of the Consortium's annual CDBG Program. C. The King County Executive shall have the authority and responsibility to approve requested changes to the adopted annual CDBG Program in the following circumstances: 1. The requested change is to a Pass-through City's portion of the adopted annual program, and the change is requested by the legislative body of the Pass-through City; ar 2. The requested change is in the County and Small Cities portion of the adopted annual program, and it is limited to a change of project scope or change of project implementor in a specific project, and it is requested by the subrecipient, and the change is made in consultation with the Councilmember in whose district the project is located. D. The King County Executive, as administrator of this CDBG Program, shall have authority and responsibility for all administrative requirements for which the County is responsible to the federal government. E. The King County Executive shall have authority and responsibility for all fund control and disbursements. F. Notwithstanding any other provision contained in this Agreement, the County as the applicant for CDBG funds has responsibility for and assumes all obligations as the applicant in the execution of this CDBG Program, including final responsibility for selecting activities and annually submitting Action Plans with HUD. Nothing contained in this Agreement shall be construed as an abdication of those responsi- bilities and obligations. 07/O 1/02 �3 � � Attachment D XIV. GENERAL TERMS A. This Agreement shall extend through the 2000, 2001, and 2002 program years, and will remain in effect until the CDBG funds and program income received with respect to activities carried out during the three-year period are expended and the funded activities completed. This agreement will be automatically renewed for participation in successive three-year qualification periods, unless the County or the City provides written notice that it wishes to amend or elects not to participate in the new qualification period by the date set forth by the United States Department of Housing and Urban Development in subsequent Urban County Qualification Notices. King County, as the official applicant, shall have the authority and responsibility to ensure that any property acquired or assisted with CDBG funds is disposed of or used in accordance with federal regulations. This Agreement supercedes the Community Development Block Grant Interlocal Cooperation Agreement between King County and the City of Renton signed July 28, 1999 and will be effective for the 2003-2005 program years and successive three-year qualification periods as stated above. B. Pursuant to 24 CFR Part 570.307(d)(2), during the period of qualification no included unit of general local government may terminate or withdraw from the agreement while it remains in effect. C. It is understood that by signing this Agreement the jurisdictions shall agree to comply with the policies and implementation of the Consolidated H&CD Plan. D. Parties to this Agreement must take all required actions necessary to assure compliance with King County's certification required by Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, (Title III of the Civil Rights Act), the Fair Housing Act as amended, Section 109 of Title I of the Housing and Community Development Act of 1974, as amended, the Americans with Disabilities Act of 1990, and other applicable laws. E. No CDBG funds shall be expended for activities in, or in support of any participating city that does not affirmatively further fair housing within its own jurisdiction or that impedes the County's actions to comply with its fair housing certification. F. It is recognized that amendment of the provisions of this Agreement may become necessary, and such amendment shall take place when all parties have executed a written addendum to this Agreement. The City and the County agree to adopt any amendments to the agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice applicable for a subsequent three-year qualification period, and to submit such amendment to the United States Department of Housing and Urban Development. Failure to adopt such amendment will void the automatic renewal of such qualification period. 07/01/02 14 "�wr�" �„� Attachment D G. Calculations for determining the number of low- and moderate-income persons residing in the County and cities shall be based upon official HUD approved 1990 Census data, and on the official annual estimates of populations of cities, towns and communities published by the State of Washington Office of Program Planning and Fiscal Management. H. Participating jurisdictions shall be considered to be those jurisdictions which have signed this Agreement. I. Jurisdictions undertaking activities and/or projects with CDBG funds distributed under this Agreement retain full civil and criminal liability as though these funds were locally generated. J. King County retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which King County may require the local incorporated jurisdiction or contractor to furnish data, information, and assistance for King County's review and assessment in determining whether King County must prepare an Environmental Impact Statement. K. Jurisdictions retain responsibility in fulfilling the requirements of the State Environmental Policy Act under which King County has review responsibility only. CITY OF KING COUNTY, WASHINGTON Signature of Chief Executive Officer for Ron Sims, County Executive Name and Title (printed) Date: Date: 07/0�/02 t s � � CITY OF RENTON COUNCIL AGENDA BILL AI#: "7. , Submitting Data: For Agenda of: DepbDiviBoazd.. CO111T11Uri1� S0I'V1CeS�HUT118T1 SeTV1CeS 1u1Y g>2002 sc�reconca�c...... Karen Bergsvik, ext. 6652 AgendaStatus Consent.............. � Subject: Public Hearin � g... 2003 Funding Recommendations for General Fund and Correspondence.. Community Development Block Grants (CDBG) ' Ordinance............ Resolution............ Old Business........ Exhibits: New Business....... 1. Attachment A: 2003 Funding Requests and Study Sessions....... Recommendations 2. Attachment B: 2003 Contingency Plan 3. Attachment C: 2003 CDBG Estimate of Funds Information.......... Recommended Action: Refel't0 COri1111Urilty SerV1CeS CoTI11111ttee; Approvals: hold public hearing on July 22 Legal Dept............ NO Finance Dept...... NO Other.................. Fiscal Impact: Expenditure Required... $22g�3�0 CDBG Grant Revenue $374,683 AmountBudgeted.......... $(02,983 General Fund $22$�3�� Summary of Action: The Human Services Advisory Committee has reviewed the applications for funding,met with all agencies applying for funding with the exception of Community Development Block Grant(CDBG)public services applicants, and submits the attached funding recommendations. Human Services received 44 requests for funding totaling$862,907. Using General Fund budget numbers and the projected CDBG allocations, $562,421 is available to allocate. An additional $40,562 is earmarked for CDBG Planning and Administration and used to partially fund the CDBG contract specialist position. The Advisory Committee developed Contingency funding plans for both CDBG and General Fund should more funding become available. A public hearing is required for the allocation of 2003 CDBG funds. Staff Recommendations: Staff recommends the 2003 General Fund and CDBG funds be distributed accarding to the Human Services Advisory Committee recommendations. Staff also recommends the contingency plan be adopted. Schedule a public hearing on July 22th regarding the 2003 CDBG allocation of funds. CITY OF RENTON � 2003 FUNDING RECOMMENDATIONS � ATl'ACHMENT A 2002 2003 Contingency Agency Request Purpose__ _ Funding Recomm. GENERALFUND --- --- 1 Catholic Community Services 5,000 Volunteer Chore Services 3,005 5,000 2 Catholic Community Services 5,000 Children's Domestic Violence Counseling 0 0 3 Catholic Community Services 12,000 Emergency Assistance 10,000� 10,000 4 Catholic Community Services 10,000 HomeShare Program 0 0 5 Catholic Community Services 5,000 Katherine's House-Women out of RJC 0 4,000 6 Center for Career Alternatives 21,172 Employment Services to low income persons 0 D 7 Child Care Resources 15,000 Child Care Referrals 7,500 7,500 8 Children's Therapy Center 10,000 Therapy Services for children with DD 0 2,500 9 Community Health Ctrs of KC _ 28,325 Primary Medical Care 25,000 24,000 10 Crisis Clinic 10,000 Phone Services 3,300 3,300 11 Crisis Clinic 3,000 TEEN LINK 1,000 1_000� 12 Application Withdrawn -- -- t3 Institute for Family Deveiopment 16,842 In-home counseling for troubled youth p � -- 14 KC Sexual Assault Resource Ctr 35,000 Comprehensive Sexual Assault Services 30,000 30,000 15 Metropolitan Images 10,000 Renton Youth Day 0 0'2,� ' 16 MultiService Center 5,000 Energy Crisis Intervention Program 0 0 5,000 ' 17 MultiService Center 2,200 Transitional Housing for Homeless Families 2,100 2,000 18 Page Ahead Children's Literacy Prog 15,000 Books for kids 0 0 19 Pregnancy Aid of Kent 1,500 Transitional Housing for Pregnant Women 1,500 1,000 20 Renton Area Youth and Fam Svcs 66,000 Drug,Family Counseling,Case Mgmt 60,000 57,000 27 Renton Clothes Bank 10,000 Clothes Bank 8,000 8,000 22 Renton Technical College 27,581 Even Start/Early Childhood Program I 10,000 10,000� 23 Senior Services 5,400 Congregate Meal Program 0 0 24 Senior Services 8,000 Meals on Wheels 6,000 6,000 25 Senior Services 6,750 Volunteer Transportation Services 6,000 6,000 26 St Vincent dePaul/New Connections 15,000 Services to those released from RJC 0 0 27 The Salvation Army 23,300 Food Bank operations 0 0 28 Ukrainian Community Center of WA 5,000 Services to Ukrainian Community 5,000 5,000 29 Way Back inn 24,400 Transitional Housing for Homeless Families 20,000 10,000 30 YWCA 5,000 Emergency Housing for Homeless Families 5,000 5,000 31 YWCA 23,000 Domestic Violence Community Advocate 23,000 23,000 1 Friends of Youth/Griffin Home 5,000 Construction of 2 new foster homes - 0 3,000 2 King County Coalition Against DV 7,500 Planner for pomestic Violence Services 0 5,000� _ 228,300 TOTAL AMOUNT REQUESTED 447,970 -�-- -- 'Should the amount available for allocation to human services increase in 2003,the Committee recommends funding Metropolitan Images for$2,500. If additional funding available,recommend funding Energy Crisis Intervention up to$5,000. CDBG PUBLIC SERVICES - --- 3 Communities in Schools of Renton 14,480 Supportive Network for Kids to Succeed 12,294 13,000 See attached 4 Community Health Ctrs of King County 13,500 Provide Dental Care to Renton Residents 12,766 13,000 contingency 5 ElderHealth NW/Connection 12,000 Adult Day Care 8,984 9,000 plan 6 Emergency Feeding Program 14,821 Emergency Food 11,821 12,000 7 Institute for Family Development 7,219 In home counseling for troubled youth 0 0 e Visiting Nurse Services of the Northwest 8,270 Health Screening for Senior Citizens 7,201 7,200 9 Domestic Abuse Women's Network 10,000 Domestic Violence Shelter 8,511 10,049 TOTAL AMOUNT REQUESTEO 80,290 53,066 64,249 estimated amt available 64,249 -- - CDBG CAPITAL REQUESTS - 10 City_of Renton Minor Housing Repair 190,647 Minor Housing Repair Program 174,000 185,000 See attached 11 Childrens Therapy Center 50,000 Building Addition for Therapy 0 45,000 contingency 12 King County Housing Repair Program 50,000 Major Home Repairs 50,000� 50,000 plan 13 Friend of Youth/Griffin Home 50,000 Rehab of McEachem House _ 0 43,930 - - TOTAL AMOUNT REQUESTED 340,647 323,930 Estimated amount available --- - - ---- - - -- -------- 23930(Includes recaptured$) - -- --- ------- ---- -.._ - Funding for Children's Thera y Center and Friends of Youth may be for any approved CDBG use within the scope of the project. I I 07/02/2002 RecomAttachA.xis � � ATTACHMENT B Contingency Plan for 2003 Funding General Fund and CDBG The Human Services Advisory Committee has adopted the following contingency funding plan should the amounts available for 2003 programs increase or decrease: GENERALFUND Should the amount available for allocation to human services increase for 2003, the Committee recommends funding Metropolitan Images/Renton Youth Day in the amount of $2,500. The Committee recommends this funding be contingent upon Metropolitan Images submitting a budget and performance measures that are accurate, and agreeable to the Committee or Human Services staff. If additional funding is available the Committee recommends the Multi Service Center's Energy Crisis Intervention Program be funded to a maximum of$5,000. Community Development Block Grant Public Services Should there be an increase or decrease in CDBG public services funding, the Committee recommends that any increase or decrease in funding be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. Community Development Block Grant Capital Funding If there is an increase in CDBG Capital Funding, the Committee recommends that all projects with the exception of the King County Housing Repair Program be increased proportionately. To determine the proportional amount of the increase, the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. If there is a decrease in CDBG Capital Funding, the Committee recommends any decrease be applied proportionately to all projects with the exception of the City of Renton Minor Housing Repair Program. To determine the proportional amount of the decrease, the percentage calculations shall not include the amount allocated to the City of Renton Minor Housing Repair Program. \\SUCCOR\SYS2\SHARED\HUMAN SE�2003funding\Contingency Plan for 2003 Funding.doc , « � � ATTACHMENT B Planning and Administration The Committee, noting the City meets the Criteria set forth in Section IV of the Community Development Block Grant Joint Agreement with King County, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG Joint Agreement. \\SUCCOR\SYS2\SHARED\HUMAN_SE�2003funding\Contingency Plan for 2003 Funding.doc 4/19/2002 . Attachment C _ Estlmated 2003 CDBG Distribution as of 4/17/02 Percent of Planning 8� Consortium's Entitlement Recaptured Program Public Program BALANCE Clty UM Population Share Funds Income Total Share Service Admin AVAIL (�) �2) �3) �4) �5) �6) �7) �8) Bothell 0.02902480 147,010 1,042 148,052 26,197 16,539 105,316 Burien 0.04305072 218,051 40,112 258,163 38,856 24,531 194,776 Covington 0.01325683 67,145 6,733 73,878 11,965 7,554 54,359 �es Moines 0.04354078 220,533 1,564 222,097 39,299 24,810 157,988 numclaw 0.01787132 90,518 6,497 97,015 16,130 10,183 70,702 Federa) Way 0.09972313 505,094 46,706 551,800 90,007 56,823 404,970 Issaquah 0.01171509 59,337 421 59,758 10,574 6,675 42,509 Kirkland 0.05297009 268,292 57,812 326,104 47,809 30,183 248,112 Lake Forest Park 0.01039155 52,633 6,369 59,002 9,379 5,921 43,702 Mercer Island 0.01063480 53,865 382 54,247 9,599 6,060 38,588 Redmond 0.04694621 237,781 29,290 267,071 42,372 26,750 197,949 Renton 0.07118482 360,549 14,134 374,683 64,249 40,562 269,872 SeaTac 0.03871524 196,091 14,883 210,974 34,943 22,060 153,971 Shoreline 0.06041409 305,995 22,894 328,889 54,528 34,424 239,937 Tukwila 0.02970446 150,452 75,997 226,449 26,810 16,926 182,713 Total Pass-through Cities: 0.57914393 2,933,345 324,836 3,258,181 522,717 330,001 2,405,a63 �ounty & Small Cities Fund 0.42085608 2,131,623 722,645 2,854,268 379,853 239,806 2,234,609 Fntitlomon+ R.604.000 ' '� � RENTON CITY COUNCII. Regular Meeting June 10, 2002 , Council Chambers Monday, 7:30 p.m. M I N U T E S Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON, Council President; RANDY CORMAN; DON PERSSON; COUNCILMEMBERS KING PARKER; TERRI BRIERE; KATHY KEOLKER-WHEELER; DAN CLAW SON. CITY STAFF IN JESSE TANNER,Mayor; JAY COVINGTON, Chief Administrative Officer; ATTENDANCE ZANETTA FONTES,Assistant City Attorney;BONNIE WALTON, City Clerk; GREGG ZIMMERMAN,PlanningBuilding/Public Works Administrator;JIM SHEPHERD, Community Services Administrator; KAREN BERGSVIK,Human Services Manager; DIANNE ITI'ECHT, Contract Specialist; JASON JORDAN,Associate Planner; DEREK TODD,Assistant to the CAO; CHIEF LEE WHEELER,Fire Department; CHIEF GARRY ANDERSON, COMMANDER KATHLEEN MCCLINCY, COMMANDER FLOYD ELDRIDGE, OFFICER ALAN EZEKIEL and DETECTNE TANYA DORN,Police Department. SPECIAL PRESENTATION Police Chief Garry Anderson and Detective Tanya Dorn presented Madison Police: Courageous Star Owens with the Courageous Star Award for immediately reporting that she was Award to Madison Owens inappropriately confronted by a man while walking to the Highlands Neighborhood Center on May 3, 2002. Ms. Owens provided information about the assailant to the police which led to his apprehension 20 minutes later. On behalf of all the members of the Renton Police Department, Chief Anderson thanked Ms. Owens for her quick action and cooperation. PUBLIC HEARI G This being the date set and proper notices having been posted and published in Human ervices: 2002 accordance with local and State laws, Mayor Tanner opened the public hearing Supplemental CDBG Funds to consider the 2002 supplemental Community Block Development Grant Allocation (CDBG)capital funds allocation and recapturing of funds. Dianne Utecht, Contract Specialist, listed the sources of the available funds in the amount of$225,857 as follows: • $86,087—Unallocated capital dollars from 2001. • $70,000—Recaptured from The Salvation Army Food Bank project in 2001 (project did not meet deadlines for being under construction by December 2000). • $42,900—Recaptured funds from North Highlands Playground. This was a match to City funds. Staff decided to do a smaller project with City funds only. • $26,870—Cost savings in Housing Repair Assistance Program in 2001. Continuing,Ms. Utecht listed the funding recommendations for the unallocated capital funds in the amount of$225,857: • $10,000—Move from the capital to the planning and administration budget. Will be used to disseminate 2000 census data or to update linkages or to conduct a customer service survey for the Housing Repair Program. June 10,2002 `�+` Renton City Council Minutes ``� Page 213 • $5,000—Unallocated for emergencies or unforeseen expenses. • $71,773—ElderHealth/Connections. To expand the program space for an adult day care health center that serves frail elders and people with chronic or terminal illnesses • $30,000—Parkview Services. To help pay the acquisition cost for a three- bedroom house that will support three very low income individuals with developmental disabilities. � � $55,000—The Salvation Army,Renton Corps. To purchase two walk-in refrigerators and freezer for the new food bank. • $54,058—Unallocated. Will be rolled into 2003 capital allocation. Audience comment was invited. Christine Giffey-Brohaugh, 2230 NE 27th St., Renton, 98056, reported that The Salvation Army is developing a new food bank on S. Tobin St., as their current facility is inadequate. She stated that the new food bank will not only put food in people's hands, but will also provide education about good nutrition. Displaying a diagram of the floor plan for the new building,Ms. Giffey- Brohaugh described the functions of various sections of the building. She pointed out that the plans include a warehouse area for the storage of food, and stated that the requested CDBG funds will be used to purchase refrigerators and a freezer for that area. Responding to Councilman Clawson's inquiry regarding the long-term outlook for donations to the food bank,Ms. Giffey-Brohaugh said that there is always an ebb and flow in terms of supply depending on the state of the economy. However, she noted that The Salvation Army has developed some stable sources for food within the last two years, such as the Post Office food drive. Rosemary Quesenberry, 3609 SE 18th Ct., Renton, 98058, stated that she works at The Salvation Army and it has been an educational and rewarding experience. Pointing out that there is not enough room at The Salvation Army to store perishable items donated by grocery stores, Ms. Quesenberry encouraged Council to approve the funding for the needed refrigerators and freezer. There being no further audience comment, it was MOVED BY PARKER, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARIlVG. CARRIED. Advancement to Community MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, Services Committee Report COLTNCII.SUSPEND THE RIJLES AND ADVANCE TO THE COMMUNITY SERVICES COMMITTEE REPORT ON THIS ITEM. CARRIED. Communitv Services Community Services Committee Chair Corman presented a report regarding the Committee supplemental funding cycle for 2002 Community Development Block Grant Human Services: 2002 (CDBG)capital funds and recapturing of funds. The Committee recommended Supplemental CDBG Funds concurrence in the staff recommendation that the 2002 supplemental CDBG Allocation capital funds be recaptured and distributed according to the Human Services Advisory Committee recommendations. (See previous page for a listing of the funding sources and the 2002 CDBG funding recommendations.) MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. � � City of Renton ``'•`' "'�` June 10, 2002 PUBLIC HEARING ON THE 2002 SUPPLEMENTAL FUNDING CYCLE COMMUNITY DEVELOPMENT BLOCK GRANT CAPITAL FUNDS Summary: There is a total of$225,857 for this supplemental funding cycle. $112,900 is being recaptured from the CANCELLATION of two projects: NORTH HIGHLANDS PLAYGROUND EQUIPMENT ($42,900 was allocated in 1999, and the project was completed with City funds only), and THE SALVATION ARMY � ($20,000 was allocated in 1998 and $50,000 in 1999 for the acquisition of land to construct a food bank. The Salvation Army was unable to purchase property in the required time frame). $26,870 is being RECAPTURED from the CITY OF RENTON HOUSING REPAIR ASSISTANCE PROGRAM (In 2001 the salaries/benefits cost was less than budgeted). These projects plus the $86,780 in unallocated capital for 2001 totals $225,857, which the City of Renton plans to REPROGRAM as follows: Funding Description of Project Recommendations $10,000 Move from Capital to Planning and Administration. Will be used to disseminate 2000 census data or to update Linkages or to do a customer service survey for the Housing Repair Program _ , 5,000 Unallocated for emergencies or unforeseen expenses 71,773 ElderHealth/Connections. To expand program space for an adult day health center that serves frail elders and people with chronic or terminal illnesses. There is a waiting list of individuals needing to attend this program and they are unable to expand the program due to space limitations. Amount requested $71,773. Address: 3921 Talbot Road South, Renton, WA Conditions: A. ElderHealth obtains a lease from Valley Medical through December 31, 2007 or beyond. B. ElderHealth conducts a competitive procurement process on the architectural and construction services as required in the federal regulations. 30,000 Parkview Services. The CDBG funds will be used to help � pay the acquisition cost for a three-bedroom house that wiN - - � support 3 very low-income individuals with developmental disabilities. Total cost of project $264,110. Amount requested $30,000. Parkview will be purchasing only rambler-style houses with � , � . ' City of Renton '"r+' `✓ June 10, 2002 adequate square footage and open floor layouts to be remodeled to accommodate the accessibility needs of the tenants. Condition: - - Funding is contingent upon Parkview purchasing a house within the Renton City limits or placing at least one City of Renton resident in this house. 55,000 The Salvation Army, Renton Corps. To purchase two walk- in refrigerators and freezer for the new food bank. Total cost of new food bank is $1,200,000. Amount requested $55,000. Address: 206 South Tobin, Renton, WA Conditions: A. Funding is contingent upon determination by King County that this project will not trigger the Endangered Species Act or require a biological assessment. B. Funding is contingent upon securing the other funding required to complete the project. . . 54,058 Unallocated. Roll into 2003 Capital allocation $225,857 Total � � AE��3�� Y � ��l�9CIL ' Date —/0-a00� COMMUNITY SERVICES COMMITTEE REPORT June 10, 2002 Supplemental Funding Cycle for 2002 Community Development Block Grant Capital Funds and Recapturing of Funds (Referred May 6, 2002) The Community Services Committee recommends concurrence in the staff recommendation that the 2002 supplemental funds for Community Development Block Grants capital funds be recaptured and be distributed according to the Human Services Advisory Committee recommendations as per Attachment A. � ndy Corman, air t an Claws , Vice ir �=,-�z.—�� _ Don Persson, Member � Cc: Diane Utecht �ah.e.� j'�Ia.�a�- �i��- 2002CDf3U.rpt\ Rev Ol/02 bh � 2002 Supplemental Funding Cycle � Community Development Block Grant Capital Funds Available Funding and funding recommendations Available Source of Funding Funding $86,087 Unallocated Capital dollars from 2001 70,000 $50,000 and $20,000 recaptured from The Salvation Army Food Bank Project in 2001 (project did not meet deadlines for being under construction by December 2000) 42,900 Recaptured funds from North Highlands Playground. This was a match to City funds. Staff decided to do a smaller project with City funds only. 26,870 Cost Savings in Housing Repair Assistance Program in 2001 (no salary/benefit cost for Housing Specialist in November and December) $225,857 Total Funding Description of Project Recommendations $10,000 Move from Capital to Planning and Administration. Will be used to disseminate 2000 census data or to update Linkages or to do a customer service survey for the Housing Repair Program 5,000 Unallocated for emergencies or unforeseen expenses 71,773 ElderHealth/Connections. To expand program space for an adult day health center that serves frail elders and people with chronic or terminal illnesses. There is a waiting list of individuals needing to attend this program and they are unable to expand the program due to space limitations. Amount requested$71,773. Conditions: A. E1derHealth obtains a lease from Valley Medical through December 31, 2007 or beyond. B. E1derHealth conducts a competitive procurement process on the architectural and construction services as required in the federal regulations. 30,000 Parkview Services. The CDBG funds will be used to help pay the acquisition cost for a three-bedroom house that will support 3 very 1ow-income individuals with developmental disabilities. Total cost of project$264,110. Amount requested$30,000. Condition: Funding is contingent upon Parkview purchasing a house within the Renton City limits or placing at least one City of Renton resident in this house. 55,000 The Salvation Army, Renton Corps. To purchase two walk-in refrigerators and freezer for the new food bank. Total cost of new food bank is $1,200,000. Amount requested $55,000. Conditions: A. Funding is contingent upon determination by King County that this project will not trigger the Endangered Species Act or require a biological assessment. B. Funding is contingent upon securing the other funding required to complete the project. 54,058 Unallocated. Roll into 2003 Capital allocation $225,857 Total i:\COMMITTE\Reports\Community Services\2002 Supplemental Funding Cycle.rpt.doc _� . ° f��tYl`i�IS�Fi$ �VEN hat ' the Renton Ciry Gouncil has fixed the � i0th day of June,2002,at 7:30 p.m. as the date and time for a public hearing to be held in the seventh AFFIDAVIT OF PUBLICATION f�oo� Council Chambers of Renton ICity Hall, 1055 S. Grady Way, I Renton, WA 98055, to consider the Christina Me ers, first dul sworn on oath states that he/she is the Le al Clerk of the ! following Community Development Y Y 9 ' Block Grentfunds for 2002: CANCELLATION of the foilowing SOUTH COLTNTY JOURNAL projects: NORTH HIGHLANDS PLAYGROUND EQUIPMENT pro'ect. awarded in 1999 ($42,900}; �HE 600 S.Washington Avenue,Kent,Washington 98032 SAWATION ARMY for acquisition of land to construct a }ood bank a daily newspaper published seven(7)times a week. Said newspaper is a legal newspaper of (��0,000 awarded $50,00o in 1999 and $20,000 in 1998), and the general publication and is now and has been for more than six months prior to the date of balance of 526,87o in the 2001 Ciry � publication, referred to, printed and published in the English language continually as a daily of Renton HOUSING 'REPAIF� newspaper in Kent, King County,Washington. The South County Joumal has been approved as a ASSISTANCE PROGRAM. Cancellation of these projects plus legal newspaper by order of the Superior Court of the State of Washington for King County. the.$86,780 in unallocated capital for The notice in the exact form attached,was published in the South County Joumal(and 2001 totals$225,857 which the Ciry not in supplemental form)which was regularly distributed to the subscribers during the below of Renton plans to REPRO�RAM as followsc; stated period. The annexed notice,a $55,OOQ to The Salvation Army for the purchase and installation of CANCELLED PROJECTS refrigeratodireezer unitS for the new food bank to be constructed at 206 South Tobin Street, Renton;$71,773 as published on: 5/24/02 to ElderHealth/Connection for tMe constructioNrehabilitation of The full amount of the fee char ed for said fore oin ublication is the sum of$107.25,char ed to programmatic space to provide adult 9 9 g P 9 day health,care at 3921 Talbot Road Acct. No.8050640. Soufh, Renbn; $30,000 to Parkview Services for the acquisition of a The cost above includes a$6.00 fee for the printing of the affidavits. three-bedroom home in Renton to provide housing for 3 very low- � %� � income � individuals with Legal Number 10382 �� :� �' � developmemal disabilities; $10,000 �_ ---- - � for additional Planning and Administration activities based on "-"�-- / g �' available P & A cap; $5,000 will �""� i f / Le al Clerk,South Col�, ,IOU�ft81 remain unanocated for emergencies � oF unforeseen expenses; and � � $54,058 will be rolled into the 2003 �{.� capital allacation and allocated as Subscribed and swom before me on this day of ,2002 part of the 2003 process. For further information regarding ��t��+i�aPo��, the City of Renton's CDBG projects, ``��`��SSiO�N�f�.,-�'.,*a�,�'; ry � 9 ns tS�Ct Di attendsthethearring_4a d � v ota Public of the State o Washin n P �`'� 'c,�' residing in Renton present written or oral comments q 1 i V ��; �aOTR^;. �V King County,Washington regarding #he proposal. Renton City � • Hall is in compliance with the = t —�-- American Disabilities Act, and � : interpretive services for the hearing `p jDUB t�� ,� : impaired will be provided upon prior :a�: . ; . �► d' � � notice.For information,call 425-430- ��'�j:'C y ��.,, �c'.-' 6510. '��anW A S�e��,�'�� C'ty Clerk alton P�d � � . �c�unry Jour��Y�4.+�:l�� May 20,2002 � Renton City Council Minutes '"'� Page 192 Transp�►rtation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report C'ommittee regarding the Airport Seaplane Dock Facilities contract(CAG-01-133). The CAG: O1-133,Airport existing seaplane dock constructed in 1977 is in need of replacement. The Seaplane Dock Facilities, wooden walers holding the dock together are rotted and waterlogged,making it Culbertson Marine Const, an unsafe condition for passengers and crews stepping from the plane to the Additional Funding dock. Rehabilitation of the existing dock was not a part of the original contract. The City Attorney has reviewed and determined this work can be added to the contract since it is consistent with the original scope. The majority of the funding requested would be used to remove and replace 147 linear feet of floats,and add 1981inear feet of skirting and fenders along the walers. The floats will match the existing and new dock elevation, and have better transition for the new gangway both from dock to dock and dock to shore. The City received a Federal grant in the amount of$798,805 to cover a portion of the construction cost. Of the$205,000 requested for the project, an additional Federal Aviation Administration(FAA)grant would cover$119,820. The balance of the funding needed would be paid from the Airport Reserve Fund. The Committee recommended Council authorize$205,000 in additional funds to cover additional construction costs to complete the project. MOVED BY PERSSON,SECONDED BY CORMAN, COUNCIL CONCUR IN THE CONIMITTEE REPORT. CARRIED. CAG: 02-002, SR-900—S 2nd Transportation(Aviation)Committee Chair Persson presented a report St Traffic Signal Safety regarding the SR-900—S. 2nd St.Traffic Signal Safety Project(CAG-02-002) Project,Totem Electric bid award. Bids were opened on May 1,2002, with a total of five bids received with Totem Electric of Tacoma being the low bid in the amount of$208,910. The engineer's estimate was$165,300 and the budget for construction was $191,375. After reviewing the bids and evaluating the engineer's estimate,it was deternuned that the cost for signal equipment has increased. The Transportation Division requested an additional$60,000 to cover construction costs and contingencies. This would increase the budget from$191,375 to $251,375. The City received a Federal grant in the amount of$166,500 to cover a portion of the construction costs. The Committee recommended Council authorize $60,000 of additional funding to cover the construction costs and award the contract to Totem Electric of Tacoma. Funding would come from the Arterial Circulation Program in the amount of$25,000, and from the Project Development and Design Program in the amount of$35,000.* Councilman Persson explained that this project entails placing signal lights over the traffic lanes at S. 2nd St. and Wells Ave. S., and S. 2nd St. and Williams Ave. S., instead of having the lights at the street comers. He pointed out that these are the two most dangerous intersections in the City and this project is a major safety improvement. *MOVED BY PERSSON,SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Communitv Services Community Services Committee Chair Corman presented a report regarding the Committee two-year General Fund funding cycle for Human Services. The Committee Human Services: General recommended concurrence in the staff recommendation that a two-year General Funds, Change to Two Year Fund funding cycle be approved. This is only for General Funds and does not Funding Cycle include Community Development Block Grants (CDBG), which will continue May 20,2002 �' Renton City Council Minutes � Page 193 , to be allocated on an annual basis to concur with the annual allocation process , of the Department of Housing and Urban Development(HiJD) and the King County CDBG Consortium. This will begin with the 2003/2004 funding cycle. It will reduce the amount of staff and Human Services Advisory Committee time to review applications,and will give agencies greater funding stability. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. CAG: 01-042,Landscape Community Services Committee Chair Corman presented a report Maintenance Services,Facility recommending concurrence in the staff recommendation to amend the existing Maintenance Contractors landscape services contract with Facility Maintenance Contractors (CAG-01- 042)by extending the contract through December 31, 2002. This contract provides for the maintenance of 25 locations including rights-of-way,traffic circles, a fire station,parks and trails. The contract fee of$103,770.03 will remain the same as 2001. The Corrunittee further recommended that the Mavor and Cit,�be authorized to execute this amendment. MOVED BY CORMAN, SECONDED BY CLAWSON,COUNCIL CONCUR IN THE COMMTTTEE REPORT. CARRIED. Community Services: 2002 Community Services Committee Chair Corman presented a report Waterfowl Management recommending concurrence in the staff recommendation to accept the 2002 Interlocal Agreement interlocal agreement for waterfowl management services including egg addling, waterfowl removal and studies with the U.S. Department of Agriculture Wildlife Services in the amount of$3,400. The Committee further recommended that the resolution authorizing the Mayor and City Clerk to execute the interlocal agreement be presented for reading and adoption. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 194 for resolution.) CAG: 01-065,Hanging Flower Community Services Committee Chair Corman presented a report Basket Maintenance, recommending concurrence in the staff recommendation to extend the existing Kaleidoscope Services hanging basket program contract with Kaleidoscope Services(CAG-Ol-065) from April 30,2002 through Apri130, 2003. The contract addendum, in the amount of$33,795.67, is for the preparation and maintenance of hanging flower baskets and flower pots, and the number of hanging baskets will increase from 100 to 116. The Committee further recommended that the Ma�or and City Clerk be authorized to execute the contract addendum. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services: Edlund Community Services Committee Chair Corman presented a report regarding the Property,King County King County Conservation Futures grant application. The Committee Conservation Futures Grant concurred in the staff recommendation to identify$400,000 from the Parks Application Mitigation Fund and$56,000 from the Community Services Grant Matching Fund for a total of$456,000 to be utilized as the required 50% match for the King County Conservation Futures grant application for the purpose of acquiring the Edlund property. The Committee further recommended approval of the identified match fundirig sources. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCII,CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS � � /��PR��9�� Y . C��C�L � Date �=�a-aao� COMMiJNITY SERVICES COMMITTEE REPORT May 20, 2002 Two-Year Funding Cycle for Human Services (Referred Apri122, 2002) The Community Services Committee recommends concurrence in the staff recommendation that a two-year funding cycle be approved. This is only for General Funds and does not include Community Development Block Grants (CDBG), which will continue to be allocated on an annual Basis to concur with the annual allocation process of the Department of Housing and Urban Development (�IUD) and the King County CDBG Consortium. This will begin with the 2003/2004 funding cycle. It will reduce the amount of staff and Advisory Committee time to review applications, and will give agencies greater funding stability. andy Co an, Chair Dan Clawson, Vice Chair � on Persson, Member e�: Ka� J'1'la�.a�� /,c��- Committee Report May 20,2002\ Rev O1/02 bh AFFIDAVIT OF PUBLICATION Barbara Alther,first duly sworn on oath states that he/she is the Legal Cierk of the SOUTH COUNTY JOURNAL 600 S.Washington Avenue,Kent,Washington 98032 a daily newspaper published seven(7)times a week. Said newspaper is a legal newspaper of general publication and is now and has been for more than six months prior to the date of � publication, referred to, printed and published in the English language continually as a daily ' �`=' 3� �� newspaper in Kent, King County,Washington. The South County Joumal has been approved as a NOTI�E legal newspaper by order of the Superior Court of the State of Washington for King County. ' The notice in the exact form attached,was published in the South County Joumal(and �` ' ti'�X r3�� not in supplemental form)which was regularly distributed to the subscribers during the below � , � ; , stated period. The annexed notice, a �` � "e��'�;r��" Community Development Block Grant The City of Rentori has $210,8�7 available for 2002�ommunity D�t�elopment Biock Grant capital;funds.`>Agp�li�catic�ns.are due as published on: 3/31/02 Apri� 3��,2d02 P�e��erence,will.be grven� projects ;substantially _: underway, hav� an-id��ti�ed site, permanent fin�nncing, in place The full amount of the fee charged for said foregoing pubiication is the sum of$104.00,charged to � and serve a minimum of 20% Renton xesident�. For an Acct. No.8050640. applieation,v�sit Renton.'s wel�site,at www.,ci.xenton.wa.us ox call 425;43�='66$0;.. r. x, r,. .�,��, Legal Number 601788 � � Z Legal Clerk, South County Journal � (� Subscribed and swom before me on this�- -tlay of ,2002 a �``v�caaai�9aa9pa� _ , a`' �,�b1 FF�°'oo `��'��$��x,o��`�� Notary Public of the State of ashingt � Q:'c, �,•. ��; residing in Renton =i`° �'�a�� ` `� � King County,Washington = —�.._.. o �,`•�p �DUa l�r' �,.� .� m J, •'��; �' ',�O � ��v�y�;•.C? .�0� ., � >�° r,,,°'��'�r'A S��A AFFIDAVIT OF PUBLICATION Barbara Alther,first duly sworn on oath states that he/she is the Legal Clerk of the SOUTH COUNTY JOURNAL 600 S.Washington Avenue,Kent,Washington 98032 a daily newspaper published seven(7)times a week. Said newspaper is a legal newspaper of general publication and is now and has been for more than six months prior to the date of ' , publication, referred to, printed and published in the English language continually as a daily NOTICE � � newspaper in Kent, King Counry,Washington. The South County Journal has been approved as a legal newspaper by order of the Superior Court of the State of Washington for King Counry. ��Y �,�, The notice in the exact form attached,was published in the South County Joumal(and . � ;, o � not in supplemental form)which was regularly distributed to the subscribers during the below �' r stated period. The annexed notice,a ��'"�'� The Cit}��of�R��t��ha�$�1p,8�7u.a�at1 �� .2�0��Community �� Communiry Development Block Grant Development'Bloc�C Grari' eapital fu ppllc�ti�ons are due April 3, 2002. Prefexence wi�l be gi� ��ro�.�cts ,substantially as published on: 4/1/02 �unde"rway, have an,identified site;,pe � �`��iancing in place an�i serve,F, �� minimum :of 20% R�` ` ��'clents. For an The full amount of the fee charged for said foregoing publication is the sum of$104.00, charged to �applic�tion,'visit�R�enton's'�vebsite��at vv ,�i re�on:wa.us or�call � Acct. No.8050640. 425-�43D�,�5S0. ,�: �.��,,„, , � �,,,a,,,, Legal Number 601788 �a �� ` . _�„ o'`��'i� �1�' , � � Legal Clerk, South County Journal � Subscribed and swom before me on this��ay of ,2002 oeaea�oaea�eoBo a��`�� ry' f co�p�o C 'i a�o��„L,.�`Z540N��;p�l�o�o otary Public of the State of Washin on .� '� ��5�` '°9''• y v residing in Renton =s�r�� f;pz"�;y F`��':u,n King County,Washington � ��7v-� o o�oNl, �C AU v L�°'O4 `Oio�m� oo'�j.'., .,� 6. ,Z,,,,`�-4�,�� f'O�✓��!1/A S j��a��o � � CITY OF RENTON NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the lOt" day of June, 2002, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of Renton City Hall, 1055 S. Grady Way, Renton, WA 98055, to consider the following Community Development Block Grant funds for 2002: CANCELLATION of the following projects: NORTH HIGHLANDS PLAYGROUND EQUIPMENT project awarded in 1999 ($42,900); THE SALVATION ARMY for acquisition of land to construct a food bank ($70,000 awarded$50,000 in 1999 and $20,000 in 1998), and the balance of$26,870 in the 2001 City of Renton HOUSING REPAIIZ ASSISTANCE PROGRAM. Cancellation of these projects plus the $86,780 in unallocated capital for 2001 totals $225,857 which the City of Renton plans to REPROGRAM as follows: $55,000 to The Salvation Army for the purchase and installation of refrigerator/freezer units for the new food bank to be constructed at 206 South Tobin Street, Renton; $71,773 to ElderHealth/Connection for the construction/rehabilitation of programmatic space to provide adult day health care at 3921 Talbot Road South, Renton; $30,000 to Parkview Services for the acquisition of a three-bedroom home in Renton to provide housing for 3 very low-income individuals with developmental disabilities; $10,000 for additional Planning and Administration activities based on available P & A cap; $5,000 will remain unallocated for emergencies or unforeseen expenses; and$54,058 will be rolled into the 2003 capital allocation and allocated as part of the 2003 process. For further information regarding the City of Renton's CDBG projects, contact Dianne Utecht at 425-430-6655. All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. Renton City Hall is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, ca11425-430-6510. �CY?1�v1�(.C- �- (.f/C��.��0�-� Bonnie I. Walton City Clerk Published: South County Journal May 24, 2002 Account No. 50640 .- Mo�6,2002 �y�„r Renton City Council Minutes � Page 162 Electric of Tacoma,Inc., in the amount of$208,910(budgeted amount $191,375). Refer to Transportation(Aviation)Committee for discussion of funding. CAG: 02-034,East Kennydale City Clerk reported bid opening on 4/30/2002 for CAG-02-034,East Kennydale Sanitary Sewer Infill&Water Sanitary Sewer Infill and Water Main Replacement; seven bids; engineer's Main Replacement,Frank estimate$1,242,630.91;and submitted staff recommendation to award the Collucio Const Co contract to low bidder,Frank Collucio Construction Company,in the amount of $1,030,126.02. Council concur. Development Services: Boeing Development Services Division requested approval of a development Renton Aircraft Manufacturing agreement with Boeing to provide certainty and efficiency with respect to the Facility Development City's applicable review and approval processes for additional development of Agreement the Boeing Renton Aircraft Manufacturing Facility; 279 acres located at the south end of Lake Washington. Refer to Plannin�&Development Committee; set public hearing on 5/20/2002. Executive: Sister City Cuautla, Executive Department requested authorization to adopt a resolution in Jalisco, Mexico Sisterhood recognition of Renton's Sister City relationship with Cuautla, Jalisco,Mexico. Resolution Council concur. (See page 166 for resolution.) Human Services: 2002 CDBG Human Services Division recommended setting a public hearing on 6/10/2002 Supplemental Funds �M to consider the allocation of the funding recommendations for the 2002 Allocation supplemental Community Development Block Grant(CDBG)capital funds in the amount of$210,857 and recapturing of funds. Refer to Communitv Services Committee; set public hearing for 6/10/2002. Legal: Firemen's Pension Legal Division recommended approval of an ordinance amending City Code Board, City Code Amend wording to comply with State law regarding Firemen's Pension Boazd membership. Refer to Finance Committee. CAG: 01-179, Airport Transportation Systems Division recommended authorization to allocate$6,000 Building Demolition, in additional funding from the Airport Reserve Fund for additional costs and Wyndham Design,Funding added security fencing for the Airport Building Demolition Project(CAG-01- 179). Council concur. CAG: 01-133,Airport Transportation Systems Division recommended authorization to use$205,000 Seaplane Dock Facilities, from the Airport Reserve Fund to cover additional costs incurred(existing dock Culbertson Marine Const, replacement,design changes, and rehabilitation of the Black River box culvert) Funding for the Airport Seaplane Dock Facilities Project(CAG-01-133). Refer to Transportation(Aviation)Committee. Utility: Sewer Service Utility Systems Division recommended approval of an ordinance restricting Restrictions Outside City sanitary sewer service outside of the City limits to only allow service to public Limits,City Code Amend entities;to existing properties with septic issues or that are within a health concern area; and to those developments for which the City has issued sewer availability certificates prior to this ordinance. Refer to Utilities Committee. Utility: CT Pipeline Wells Utility Systems Division recommended acceptance of a twenty-year Public RW-1 —3 &Park Works Trust Fund Construction Loan in the amount of$814,527 at an interest Improvements,PWTF Loan rate of 1/2°Io, for the CT Pipeline for Wells RW-1,RW-2,RW-3 and Park Improvements Project. Council concur. (See page 166 for resolution.) Utility: Maplewood Water Utility Systems Division recommended approval to apply for a Public Works Treatment Improvements, Trust Fund Construction Loan in the amount of$6,950,000 at an interest rate of PWTF Loan 1/2%,for the Maplewood Water Treatment Improvements Project. The City's project share is$1,747,960. Council concur. , � � CITY OF RENTON COUNCIL AGENDA BILL A1#: . `� Submittiag Data: Fa Agenda of: May( 2�2 � n��cro„'B°azd. Community Services/Human Services s��'��ta�-..... Karen Bergsvik, ext. 6652 ASeada Status consenc.............. X Subject: PuMic Hearing.. Supplemental Funding Cycle for 2002 Community C°`r°Sp°°a�°�.. o�a��nce............. Development Block Grant (CDBG) Capital Funds and R�„��............ recapturing of funds. o►a 8��........ �n��c�: rt�W s��;a�s....... Attachment A: 2002 funding availability and Human s�ay s�►o�...... Services Advisory Committee funding recommendations. �famaa�......... Recommeaded Actioa Approrals: Refer to Community Services Committee. Schedule public u��•••-••• No F'inanx Dept..._ hearing for CDBG funding for 7une 10, 2002. oma............... ��i�� None� Expendiwre Roquired... Ttaosfa/Ameadmeat._... Amount Budg�ted.......... Revenue Genuated......... Toc�t�rona suaga $225,857 c�cy snaz�Ta�t�ro�ecx.. SUMMARY OF ACTION: 1'here is a total of$225,857 for this supplemental funding cycle. $42,900 is being recaptured from the North Highlands Playground project and$70,000 is being recaptured from The Salvation Army. $86,087 is unallocated capital from 2001. The Housing Repair Assistance Program had costs savings of$26,870 in 2001. $10,000 is being transferred from Capital to Planning and Administration $5,000 is left unallocated for emergencies and unforeseen expenses. This leaves$210,857 to allocate. The three recommended projects total$156,773. E1derHealth/Connection$71,773;Parkview Services$30,000;and The Salvation Army$55,000. $54,058 will be rolled into the 2003 capital allocation. See Attachment A for more details. A public hearing is required for the recapture of funds and allocation of 2002 CDBG Capital funds. , S'TAFF REC014IIVIF.NDATION: Staff recommends that the 2002 supplemental funds for Community Development Block Grants (CDBG)capital funds be recaptured and be distributed according to the Human Services Advisory Committee recommendations as per Attachment A. Schedule a public hearing on June 10, 2002 for allocation of 2002 CDBG Capital Funds. H:�i(lMAfl_SE�HSASC�agendasWgeada Biil Supplemental Capitai Funding 2002.dod . ' � "�"` Attachment A 2002 Supplemental Funding Cycle Community Development Block Grant Capital Funds Available Funding and funding recommendations Available . Source of Funding Funding $86,087 Unallocated Capital dollars from 2001 70,000 $50,000 and$20,000 recaptured from The Salvation Army Food Bank Project in 2001 (project did not meet deadlines for being under construction by December 2000) 42,900 Recaptured funds from North Highlands Playground. This was a match to City funds. Staff decided to do a smaller project with City funds anly. � �� 26,870 Cost Savings in Housing Repair Assistance Program in 2001 (no salary/benefit cost for Housing Specialist in November and December) $225,857 Total Funding Description of Project Recommendations $10,000 Move from Capital to Planning and Administration. Will be used to disseminate 2000 census data or to update Linkages or to do a customer service survey for the Housing Repair Program 5,000 Unallocated for emergencies or uriforeseen expenses 71,773 ElderHealth/Connections.To expand program space for an adult day health center that serves frail elders and people with chronic or terminal illnesses.There is a waiting list of individuals needing to attend this program and they aze unable to expand the program.. .. .. .. . . . due to space lunitations.Amount requested$71,773. Conditions: A. E1derHealth obtains a lease from Valley Medical through December 31,2007 or beyond. B.ElderHealth conducts a competitive procurement process on the architectural and construction services as required in the federal regulations. 30,000 Pazkview Services. The CDBG funds will be used to help pay the acquisition cost for a three-bedroom house that will support 3 very low-income individuals with developmental disabilities.Total cost of project$264,110. Amount requested$30,000. Condition: Funding is contingent upon Parkview purchasing a house within the Renton City limits or placing at least one City of Renton resident in this house. 55,000 The Salvation Army,Renton Corps. To purchase two walk-in � � �� refrigerators and freezer for the new food bank. Total cost of new food bank is$1,200,000. Amount requested$55,000. Conditions: A. Funding is contingent upon determination by King County that this project will not trigger the Endangered Species Act or require a biological assessment. N:\HUMAN_SEIKAREM2002 Supplemental Funding Cycle.doc , � � r B. Funding is contingent upon securing the other funding required . to complete the project. 54,058 Unallocated. Roll into 2043 Capital allocation $225,857 Total H:\HUMAN_SE�KAREM2002 Supplemental Funding Cycle.doc Apri122,2002 �r'' Renton City Council Minutes `�''` Page 149 . Council Meeting Minutes of Approval of Council meeting minutes of April 15,2002. Council concur. April 15, 2002 Appointment: Library Board Mayor Tanner reappointed Catherine Corman, 2216 Harrington Pl.NE,Renton, 98056,to the Library Board for a five-year term expiring on 6/O1/2007. Council concur. Human Services: Ge_ n,_eral Human Services Division requested approval to change the human services Funds, Change to Two Year programs General Fund funding cycle from a one-year to a two-year funding Funding Cycle cycle. This does not include Community Development Block Grants (CDBG) which will continue to be allocated on an annual basis. Refer to Communitv Services Committee. Solid Waste: Green Garden Utilities Systems Division recommended approval of Addendum#3 to CAG- Program Contract Adden, 99-180,contract with Cascadia Consulting Group,Inc., in the amount of Cascadia Consulting Group, $62,000 to continue the Green Garden Program activities for 2002-2003. Refer CAG-99-180 to Utilities Committee. MOVED BY NELSON, SECONDED BY PERSSON,COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. Added Conespondence was read from Patrick Yamamoto,405 Seneca Ct. NW, CORRESPONDENCE Renton,98055;Wilma E.Wells, 12818 84th Ave. S., Seattle, 98178;Deborah Citizen Comment: Various— Gregor, 12811 84th Ave. S.,Seattle,98178; Patricia Wells, 8232 S. 121st St., Reservoir Short Plat Appeal Seattle,98178 (two letters); and Deborah Storey, 14310 156th Ave. SE, (SHP-01-169) Renton, 98059;regarding the appeal of the Reservoir Short Plat(SHP-01-169). The parties expressed concern regarding: storm water drainage issues; developer compliance with City Codes regarding water drainage and run-off control;public safety; and increased traffic and parking needs due to additional density. MOVED BY KEOLKER-WHEELER, SECONDED BY PARKER,COUNCIL REFER THE CORRESPONDENCE TO THE PLANNING& DEVELOPMENT COMMITTEE AND CITY ATTORNEY. CARRIED. Citizen Comment: A letter was read from Councilman Clawson(dated 4/22/2002)to Jim and Clawson/Mayor—Response to Shawn Curry in response to Finance Committee Chair Parker's letter(dated Property Tax Information 4/16/2002)to the Currys. Mr.Parker's letter responded to questions the Currys Request by Currys had regarding the City's property tax figures. Mr. Clawson's letter to the Currys contained comments relating to the property tax figures, the increased assessed valuation of the Curry's property,and the 1% tax levy limit as a result of Initiative 747. In addition,he expressed concern about the slowdown of the economy and indicated that he was surprised by the 2001 year-end fund surplus. Mr. Clawson also stated his opposition to going forward with any new projects until full and accurate information regarding the financial condition of Renton is received from the Mayor. A letter was read from Mayor Tanner to Councilman Clawson regarding Mr. Clawson's letter to the Currys. In his letter,Mayor Tanner expressed concern regarding Mr. Clawson's implication that full and accurate information concerning the financial condition of Renton had not been provided. He noted that the Finance Committee(of which Mr. Clawson is a member)regularly receives financial and budget updates and pointed out that the City's finances are audited each year by the State Auditor's office. Mayor Tanner also stated in his letter that if any Councilmembers have questions regarding the financial C� OF RENTON COUNCIL AGENDA�LL .. ` AI#: R Submitting Data: For Agenda of: Apri122, 2��2 �pc�°'°B°aza.. Community Services/Human Services st�conr��c...... Karen Bergsvik, ext. 6652 Agenda Status Consent.............. X Subject: Public Heazing.. Z'WO-yea2'fL1riC�lrig CyCle fo2'HUTT1aT1 SeI`V1CeS. Correspondence.. Ordinance............. Resolution............ Old Business........ Exhibits: New Business....... 1. Issue Paper Study Sessions...... Information......... Recommended Action: Approvals: Refer to Community Services Committee. Leg�Dept......... yes Finance Dept...... ' Other............... FiscalImpact: NOriO Expenditure Required... Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Change from a one-year funding cycle for Human Services to a two-year funding cycle. This is only for General Funds and does not include Community Development Block Grants (CDBG) which will continue to be allocated on an annual basis to concur with the annual allocation process of the Department of Housing and Urban Development (HUD) and the King County CDBG Consortium. STAFF RECOMMENDATION: Staff recommends that the two-year funding cycle be approved. It will start with the 2003/2004 funding cycle. It will reduce the amount of staff and Advisory Committee time to review applications, and give agencies greater funding stability. H:\HUMAN_SE�IISASC�agendas�Agenda Bill 2-Year Funding Cycle April 2002.dod �`r►' ww� CITY OF RENTON MEMORANDUM US�Y �� n ♦ � '} ♦ ��'N'r�� DATE: Aprii 15, 2002 TO: Toni Nelson, Councii President City Council Members VIA: Jesse Tanner, Mayor � � FROM: Jim Shepherd, Administrato � �+`�"'� Community Services Dep nt STAFF CONTACT: Karen Bergsvik x6652 SUBJECT: Two-Year Funding Cycle for Human Services ISSUE: Change from a one-year funding cycle for Human Services to a two-year funding cycle. This is only for General Funds and does not include Community Development Block Grants (CDBG)which will continue to be allocated on an annual basis to concur with the annual allocation process of the Department of Housing and Urban development(HUD) and the King County CDBG Consortium. RECOMMENDATION: Staff recommends that the two-year funding cycle be approved. It will start with the 2003/2004 funding cycle. It will reduce the amount of staff and Advisory Committee time to review applications, and give agencies greater funding stability. BACKGROUND: The Human Services Advisory Committee reviewed this proposal at their March, 2002 meeting, and they support the change from a one-year to a two-year funding cycle. Issue Paper Two Year Funding Cycle.doc � � .� ' The City Attorney has said that a two-year contract with agencies can be done, with the second year funding being contingent upon agency performance and available funding. The funding recommendations will be passed by the Council annually as part of the budget process. Most cities in South King County either have a two-year funding cycle or are in the process of implementing it. They have found that the two-year cycle saves a significant amount of staff time, allowing staff to complete other projects. It also saves the agencies time, in that they do not have to complete an application each year for funding. That may lower their administrative costs, which translates into more funding for services. Additionally, in this time of budget cuts, it gives agencies funding stability. In 2002, 18 different programs were funded by the City's General Fund. There are 14 contracts with agencies (some agencies are funded for more than one program). The pro's and con's of the two-year cycle are on Page 3. If additional Human Services funding should become available the second year,the Human Services Advisory Committee will submit a Contingency Funding Plan for Council approval at the same time as first-year funding recommendations are made to Council. Issue Paper Two Year Funding Cycle.doc Pros and Cons of a Two Year Funding Cycle g Human Services � This proposal is to move from an annual funding process for general Human Services funding to a biennial funding process to be in line with other South King County cities with a 2-year funding cycle. This proposal is for general funds only and does not include the Community Development Block Grant(CDBG),which will continue to be allocated on an annual basis to concur with the annual allocation process of the Department of Housing and Urban Development(HUD)and the King County CDBG Consortium. Staff recommends that applications will only be submitted the first year. Contracts will be for two yeazs,based�on availability of funding and performance. It will not bind the City to fund agencies the second yeaz. Funding for the 2°d year can remain at the contracted level, be reduced, or even be terminated, based on the availability of funds and the agency's performance the first year of the contract. � If additional human services funding should become available the second yeaz,the Human Services Advisory Committee will submit a Contingency Funding Plan for Council approval, at the same time as first year funding recommendations are made to Council. Pros and Cons of a Two Year Funding Cycle City Agencies Residents Pros ■ Saves staff time reviewing and summarizing ■ Adds funding stability for ■ Program stability applications. Also saves staff time in technical programs should result in better aSS1StaT1Ce.In 2002 we have 14 contracts with agencies. • Allows for longer than year S0PV1Ge. ■ Gives staff more time to focus on other issues to yeaz planning ■ Program quality and/or to take on other responsibilities. ■ Better opportunity to improves through the ■ Reduces the amount of time the Human demonstrate the use of long term Services Advisory Committee spends on the effectiveness of programs outcome measures fiuiding process annually. ■ It is in line with long term � ■ Gives the Advisory Committee time to pursue outcome based performance human services issues or trends. measurements ■ Reduces the amount of paperwork and copying ■ Efficiency is increased ■ Renton will join other South King County ' . cities with the same funding cycle-SeaTac,Kent> , . Tukwila and Federal Way have 2 yeaz funding cycles.Covington and Burien are looking at changing from a 1 year to 2 year process. H:\HLJMAN_SE�KAREIV�Pros and Cons of a Two Year Funding Cycle.doc;4/15/2002 ■ City is on a two year budget cycle, so will be consistent City Agencies Residents Cons ■ Still go through annual process for CDBG—foT ■ New agencies will have to 2002 there are 7 contracu for public services and the Housing Repair wait two years to apply for Assistance Program funding ■ Less flexibility to respond to changing community needs • Limits ability to respond to emergency needs the 2"a year ■ May be confusing to agencies to have 1 year process for CDBG and 2 year for general fund � � H:\HUMAN_SE\KAREMPros and Cons of a Two Year Funding Cycle.doc;4/15/2002 j April 1,2002 �''` Renton City Council Minutes `� Page 115 � Councilman Clawson stated that he would like the Finance Committee to answer Ms. Petersen's questions if possible, and to also let her know if the information requested cannot be provided. MOVED BY PARKER,SECONDED BY PERSSON, COUNCII,REFER THE CORRESPONDENCE TO THE FINANCE COMMITTEE. CARRIED. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of March 25, 2002. Council concur. March 25, 2002 CAG: 02-034,E Kennydale City Clerk reported bid opening on 3/19/2002 for CAG-02-034,East Kennydale Sanitary Sewer Infill&Water Sanitary Sewer Infill and Water Main Replacement; 13 bids; engineer's Main Replacement, CA estimate$1,299,960.90;and submitted staff recommendation to award the Goodman Const Co contract to low bidder,C.A. Goodman Construction Co.,Inc., in the amount of $937,501.86. Refer to Utilities Committee for discussion regarding the irregularity with the bid. Community Services: Liberty Community Services Department requested authorization to use up to$22,000 Park Power Supply Upgrade to bring the current power supply at Liberty Park up to code as needed for the Liberty Park Wood Pole and Light System Upgrade project(CAG-01-152). Council concur. Human Services: Friends of Human Services Division submitted request by Friends of Youth for$5,000 in Youth Request for Funding, General Funds for the first phase of the Griffin Home redevelopment and Griffin Home recommended that Friends of Youth use the existing process for funding human �� services and that Council act on the 2003 funding recommendations of the Human Services Advisory Committee for Friends of Youth in June 2002. Refer to Community Services Committee. Transportation: Transit Signal Transportation Systems Division requested approval of a supplement to the Priority System Contract agreement with IBI Group,Inc.,Transit Signal Priority System project Addendum, IBI Group consulting services (CAG-01-098), in the amount of$48,080 due to changes in design requirements. Refer to Transportation(Aviation)Committee. Airport: Bruce Leven Lease Transportation Systems Division recommended approval of Addendum#6 to Addendum#6(LAG-88-001) LAG-88-0O1,Renton Airport lease with Bruce J. Leven,to document the existing use of a portion of the West Side Office Property which includes a fueling service. Refer to Transportation(Aviation)Committee. Airport: A-1 Fueling Services Transportation Systems Division requested approval of an operating pernut and Operating Permit& agreement with A-1 Fueling Services,Inc. to allow the continuation of an Agreement existing fueling business at Renton Airport and to provide other aviation-related services. Refer to Transportation (Aviation)Committee. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Community Services Committee Chair Corman presented a report regarding the Communitv Services revised agreement with Communities in Schools of Renton. The Committee Committee reviewed the administration's proposed revisions to the contractual agreement Executive: Communities in between the City, Community in Schools of Renton(CISR), and the Renton Schools of Renton Contract School District. Changes in the way the City of Renton provides services to CISR have necessitated revisions to this agreement. These changes reflect the fact that the City is no longer providing in-kind services of fiscal agent and CITY�OF RENTON COUNCIL AGENDA �LL AI J/: Submitting Data: For Agenda of: ApP1I 1, 2��2 DepdDiv/Board.. COlI1T11Ulllty SeTV1CeS�HU1111II SeTV1CeS sr�ff conta�c...... Karen Bergsvik, ext. 6652 Agenda Satus Consent.............. X Subject: Public Hearing.. Request for $5,000 for Friends of Youth (Griffin Home) Correspondence.. Ordinance............. Resolution............ Old Business........ Exhibits: New Business....... 1. Letter from Friends of Youth Study Sessions...... Information......... 2. Issue Paper Recommended Action: Approvals: � Refer to Community Services Committee Finance Dept...... X Other............... FiscalImpact: NOne Expenditure Required... �� Transfer/Amendment....... � Amount Budgeted.......... ' Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Friends of Youth is requesting $5,000 in General Funds for the first phase of the Griffin Home redevelopment. The first phase will be the construction of two new foster homes at the Grif�n home complex, 2500 Lake Washingtfln Boulevard N.E. It is anticipated that construction will start in the summer of 2002. Friends of Youth prefers not to use Community Development Block Grants in the first phase, so that they can avoid the extensive wage reporting requirements of the Davis-Bacon Wage Act. The $5,000 will show a local commitment to the project. The local commitment is a requirement of the King County Housing Finance Program (HOF) to which Friends of Youth has applied for $300,000. They also have applied to the Washington State Housing Trust Fund for $550,000. HOF needs a commitment of funding from Renton prior to the contract being written, which is anticipated to occur in the third week of June 2002. If a commitment is not made by then, Friends of Youth risks losing the $300,000 or the project may be delayed until they do get the commitment. The funds can be committed in 2002, and not received unti12003. The City Council can allocate 2002 funds for this request, and not use the existing process for funding requests for Human Services. The other option is to use the existing process for 2003 Human Services funding, and to act on the 2003 Human Services Advisory Committee funding recommendation for Friends of Youth in mid-June, 2002. STAFF RECOMMENDATION: Staff recommends that Friends of Youth use the existing process for funding Human Services, � and that Council act on the 2003 funding recommendation of the Human Services Advisory Committee for Friends of Youth in June 2002. H:\HUMAN_SE\HSASC\agendas\Friends of Youth Agenda Bill.dot/ Vau.� � CITY OF RENTON MEMORANDUM �SY � O *n „ � '��0� DATE: March 25, 2002 TO: Toni Nelson, Council President , Members of the Renton City Council VIA: ' )�' Jesse Tanner, Mayor �� FROM: � Jim Shepherd, Administrator Community Services STAFF CONTACT: Karen Bergsvik, ext. 6522 SUBJECT: Request for$5000 for Friends of Youth (Griffin Home) ISSUE: Friends of Youth is requesting $5,000 in General Funds for the first phase of the Griffin Home redevelopment. Funds are needed by June,2002 to show a local commitment to the project. . . . RECOMMENDATION: Staff recommends that Friends of Youth use the existing process for funding requests for Human Services if at all possible. Council can act on the Human , Services Advisory Committee 2003 funding recommendation for Friends of Youth in June, 2002. Alternatively, Council could allocate 2002 funds for this purpose, and bypass the existing process. H:UIUMAN_SE\KAREN\FriendsofYmemo.DOC � � BACKGROUND: The City of Renton has a process for funding requests for Human Services. The steps in the process are generally the same every year, and the timing is approximately the same. The 2003 Allocation Process is: ■ February/March —the Human Services Advisory Committee discusses and adopts priorities for funding. This year's funding priorities are attached. ■ March 22, 2003 - a pre-application funding workshop is held for all potential applicants. This is done collaboratively with all the cities in South King County. The applications, deadlines, and staff contacts are covered in detail. ■ March 22, 2002 — 2003 applications are made available to agencies for � both the general fund, and Community Development Block Grants. ■ March 22 —April 25: Individual technical assistance is provided to agencies which are seeking funding ■ April 2�. Applications are due. ■ April 29 —June 7: staff reviews the applications and prepares summaries ■ June 10- June 14: Human Services Advisory Committee reviews the applications and interviews the agencies ■ Public Hearing on the proposed uses of 2003 CDBG funds ■ Funding recommendations go to Council. The General Fund recommendations are adopted as part of the budget process. The CDBG recommendations are adopted separately. Funding an agency outside of the existing process will most likely have consequences. Other agencies that have funding needs may seek funds from the City. As an example, Way Back Inn is purchasing a triplex in Renton. The Board of Directors decided recently that they did not want to apply for Community Development Block Grant funds because of the relocation expenses it would trigger; they would like general fund assistance with the down payment. They are not seeking funding from Renton at this time, since they are aware of the application process. The Human Services Advisory Committee looks at many things when deciding whether to recommend funding for an agency. They look at the performance of the agency and specific program, how Renton residents benefit from the project, the feasibility of the project, the unit cost, how the agency leverages funds, and where it fits in the funding priorities. This analysis may not be done if agencies are funded outside the current process. H:\HUMAN SE\KAREN�FriendsofYmemo.DOC �" City of Renton �"'` - - Human Services The City of Renton Human Services Advisory Committee has established the following funding priorities for 2003. For General Fund projects, priority will be given to projects addressing the following needs: 1. Food and shelter (basic needs) 2. Physical, mental, dental health 3. Domestic Violence/family violence 4. Information and Referral Services 5. Independent living 6. Services for refugee/immigrant populations The Committee will also be looking at a number of other factors including the number of Renton residents served by the project proportionate to the amount requested, past performance, management and performance standards to assure high quality services, the ability to leverage other funding, duplication of services, and the unit cost of providing the services. The Community Development Block Grant strategies for Human Services are: Strategy 1: Provide a full range of effective and efficient human services that meet the identified needs of low and moderate income Renton residents. Activities within this strategy include: ♦ Supporting programs and services meeting identified basic needs such as health care and youth and senior concerns ♦ Meeting the emergency needs of families and individuals for food, shelter, and clothing and enable them to get back on their feet. Strategy 2: Promote prevention and education to help families and individuals to help themselves. Activities within this strategy include supporting programs directed at the needs of children, youth and families. CDBG Capital priorities: Strategy 1: Maintain existing affordable housing stock, and improve housing opportunities for low and very low-income Renton residents, including those persons who have severe disabilities as defined by the Bureau of the Census. � Strategy 2: Support public facilities and public improvements which benefit a high number and proportion of low and moderate income citizens including those persons who have severe disabilities as defined by the Bureau of the Census. (Over) H:\HUMAN_SE�2003funding�2003priorities.doc CDBG Capital priorities�'ntinued) �'�'" Strategy 3: Promote activities that support economic development and economic � opportunities for low and moderate income persons. *According to the Bureau of the Census definition, persons who have a severe disability: • use a wheelchair or have used another special aid for six months or longer; • are unable to perform one or more functional activities' or need assistance with activities of daily living2 or instrumental activities of daily living3; • are prevented from working at a job or doing housework; • have a selected condition including autism, cerebral palsy, Alzheimer's Disease, senility or dementia, or mental retardation; or • are under 65 years of age and are covered by Medicare or receive SSI. �Functional activities: seeing, hearing, having one's speech understood, lifting and carrying, walking up a flight of stairs and walking. ZActivities of daily living: getting around inside the home, getting in or out of bed or a chair, bathing, dressing, eating and using the toilet. 'Instrumental activities of daily living: going outside the home, keeping track of money of bills, preparing meals, doing light housework and using the telephone. H:\H UMAN_SE�2003funding�2003priorities.doc FROM : FAX N0. : 425E696666 Mar. 22 2002 01:51PM P2 ''�r, ,,,�,,,�; �—� �� `� '�� Exhibit 1 -�� r Y' �_i' ``4 T `�. �'+�� 7` ' � �4�'�' Mazch 22, 2002 _ � :� '��' Karen$er�svik ....,.e:.,,.,�. . ;�. City of Renton Human Services 1055 S. Crrady Way ��DS Renton, WA 98055 OF YOUTH Dear lv�s. Bergsvik: Friends of Youth is writing to ask the City of Renton to consid�r an inkind or �eneral fund contribution of$5,000 to the first phase of thc Gri�fin Home redevelopment project. The first phase of construction will construct two nEw foster homes on scparate gazcels on the Griffm Home campus at 2500 Lake Washington Blvd. NE in Kennydale. One foster home will serve as a needed 10 to 30 day em�rgency shelter for youth 13 to 17; ihe secorzci will serve as a transitional living home far youth 1 S to 18 who are suceessfuIly leaving the existin�Cmffn Home programs but who have no community placement available to them- The Griffin Home proj�ct is being constructed in three p}�ases. Friends of Youth aaticipates starting construction of these two new foster homes in thc summer o£ 2Q02_ The second and third phases are renovation of existing streictures on t�Ze campus consistent with their existin�use. Griffia Horr�e cu�rently s�rves twelve boys in eaeh of two homes,McEachern House and Matsen House, for a tatal of twenty-four boys at any one timc. With the addition of two foster homes that will serve two foster parents and four youth each, Friends of Y�uth has decided to reduce the populaiion of the two existing homes to eight boys each. This will allow Friends of Youth to cff�ctiveIy serve the sarne number of youth on ca�npus at any one time, while increasing the flexibility of our programmin�substantially. Friends of Youth has applied to the Washington State�-Iousing Trust Fund for $�50,000, and ta the King County Housing Finance Pro�ram for$300,000 for funding of these two foster homes. King County's Rec�uest for Proposal sp�cifically asks for doctunentation of local funding from the city in which the Fam��Y R2�o�«e cc�ce�eamPu�proj ect is loea.ted. Exeerpts £rom the County's Request for ProposaFs are includcd 16225 N.E.87th St„s��tz n•s that docume.nt this requirement. Redmond,WA 9R052-3538 (a25}869-6490 Fax{425)869-6666 www.friendsoryoutll.org foyk�ncfweb.n�t � ACCREUITED tqn[na.��ce�er,r.no+ a znMcts oa c�,.,r< �rocre��.Nc � A Uni�ed Way A��Y . FROM : FAX N0. : 425E696666 Mar. 22 2002 01:51PM P3 � � 2 Friend.s of Youth Tn the past, orher cities have done the following to address the County's requzrement for a Iacal contributioa: waived mitigation fees;waived.permit fees; or made general fund contributions. V�hile Friends of Xouth may apply�or federal dolIars for subsequ�nt phases of the project, our goal is to keep CDBG fundir�g out of th.e first phase of the project as a cost saving nieasure_ Neither the State or King County dollars for which we've applicd requirc Davis Bacon wa�e reporti�g for their funcling. The level of funding the first phasc could receive from CDBG sources would not offset the substantial costs associated with the reporting requirements for federa� fundii�g. 1'he entire development will be funded by a mixture of public {20%) and private fundir�g (80%), including a unique and very generaus in-kind private coixtribution from Ferguson Constructio�z. Ferguson Consh-uction has offer�d to build the project at cost. The fum has agreed to pay pre�ailing wages to their workers a��d the �iim will abide by bid requirements for ail sub-contractots. Ki.�.�Couaty (�as agreed that these provisions meet the test for their fwxding. I am hopeful that th�City of Renton wxll eonsider a coutribution t�ward construchon of the foster homes iz�thc near future. Such a contzibution w-ill allow us to qualify for a large public grant. More importantly, the City's support will allow us to add needed youth services #'or the region, and improve a beneficial program that has suecessfiilly served many local youth and co-existed well for better than 46 years in the Kezuiydale area of Renton. If you have questions or. require additional information,please contact Chris Heaton, Manager of the G�riffin Home Campaig� at 425.869.6940 X3IU or at chris friendsof outh.or . Thank you for considering thi.s r�quest. Sincerely, J. Howazd Finck President Cc: Jesse Tanner Toni Nelson Jay Coviii�on FROM : FAX N0. : 4258696666 Mar. 22 2002 01:52PM P4 �r✓ 'rrri` Excerpts from: ,�ing County�,fousing Finance Pro�ram,2002 Funding Round,Request for Proposals Loca] Matching Fund: It is a goal of King Couniy's Housing Opporiunity Fund to leverage other public and private resonrces. All projects receiving HOF funds must receive a funding award from the city where the project is located before County fitnds wiIl be released. Since most larger suburba.n cities have CDBG application deadlines in late sprin�and early summer, appiicants should plan early to a�ply to other local funds sources. A list of city staff and application deadlines is inelnded with the RFp, please " feel free to contact County staff for assistance(p.l Oven.-iew}. Local Funding Contzibutions. County funds hav�specific requirements for local funding when a project is located.in a city. For HOF-funded proje�ts lacat�d in a city,pro�-am guidelines require that the city parti.cipate financially in the projeet. Tn addition,CDBG- funded projects (using County and SmalI Cities CD�3G funds)shouId also include eity fundizig when the praject is Iocritec�in a lar�er�`pass-through"suburban city. HOME fiinds are federal funds administered on behalf of the HOME Consorti�un which enc;ourage but do not require a s�cific project match(p. 5}. HOF-fundEd projects generaliy must b�located in tuuneorporat�d.King County or suburban cities_ Prajects located in subarban cities are eligihle for funding if th�city contributes financiatly to the pzoject_ P.rojects locatc;d in the City of SeattIe wil(be consid�red f'oi-HOF funding onIy if sponsors can demonstrate that the project wi�l sezvE a unxquc regionaI purpose;has secured regi�nal fi:nding; and will pravxde a housing resoutee that it is not feasible to provide els�where in the County. (p. b), If locaxed within a city; include a financial contribution from that city to demonstrate support{p, S}. March 4,2002 `�✓ Renton City Council Minutes '� Page 78 OLD BUSINESS Finance Committee Chair Parker presented a report recommending concurrence Finance Committee in the staff recommendation to authorize the Mayor and Cit�to sign a Lease: Vykor, 200 Mill Bldg lease with Vykor, Inc. to rent the first and fifth floors at the 200 Mill Building. (lst&Sth Floors) The term of the lease is for three years, and the cost to remodel the space will be recovered in the rent. MOVED BY PARKER, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services Community Services Committee Chair Corman presented a report supporting Committee the staff recommendation to have a supplemental funding cycle for the 2002 Human Services: 2002 CDBG Community Development Block Grant(CDBG)capital funds in the amount of Supplemental Funding Cycle $210,857. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Responding to Councilwoman Keolker-Wheeler's inquiry,Human Services Manager Karen Bergsvik described the various methods she will use to notify agencies of the supplemental funding cycle which includes mailing information to past applicants,publishing notices in the newspaper,and posting the information on the City's website. ORDINANCES AND The following ordinances were presented for second and final reading and RESOLUTIONS adoption: Ordinance#4956 An ordinance was read amending Chapter 6-18,Penal Code, of Title VI Police: Lewd Conduct (Police)of City Code by adding a new Section 6-18-18,regarding lewd acts. Ordinance MOVED BY CLAWSON, SECONDED BY BRIERE,COIJNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4957 An ordinance was read amending Chapter 6-18,Penal Code,of Title VI Police: Severability Ordinance (Police)of City Code by adding a new Section,6-18-19,regarding severability. MOVED BY CLAWSON, SECONDED BY BRIERE,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4958 An ordinance was read vacating the easterly 30 feet of the unopened,existing Vacation: Lyons Ave NE Lyons Ave. NE right-of-way, south of NE 4th St. (Petitioner: Abney-Revard, ROW,Abney-Revard(VAC- Inc.; VAC-01-006). MOVED BY KEOLKER-WHEELER, SECONDED BY O1-006) BRIERE,COLTNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER, Community Services: Pavilion COLTNCII.AiITHORIZE THE ADMINISTRATION TO PROCEED WITH Building Demolition THE CALL FOR BIDS FOR THE DEMOLTTION OF THE PAVII.ION BUII.,DING. CARRIED. Jim Shepherd,Community Services Administrator,confirmed that the advertisement for the call for bids will be published on March Sth. ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCII.ADJOURN. CARRIED. Time: 8:41 p.m. ��l,� �• L,�c.'c�,:�r�+-�' Bt,)�+t�I.E I. V�+'A�LTQ:'�t,!Gi��'Cl�rk __ Recorder: Michele Neumann March 4,2002 , , `,r,,,` "„�r+" AP�'��^,�i�� BY � ' Ci��UNCIL �a�e 3-��U�a � COMMUNITY SERVICES COMMITTEE REPORT March 4, 2002 Supplemental Funding Cycle for 2002 Community Development Block Grant (CDBG) Capital Funds (Referred�;2002) ebru u ry Z The Community Services Committee supports the staff recommendation to have a supplemental funding cycle for 2002 Community Development Block Grants (CDBG) Capital funds for the amount of$210,857. - R dy Corman, Chair : Dan Clawson, Vice-Chair � _ r Don Persson, Member C: Dianne Utecht Karen Bergsvik C:\WINDOWS\TEMP\Committee Report March 4.doc : , , February 25,2002 �" Renton City Council Minutes � Page 68 Lease: Vykor, 200 Mill Bldg Community Services Department requested approval of a three-year lease with (lst&Sth Floors) Vykor,Inc. for the first and fifth floors of the 200 Mill Building. Revenue generated is$200,000 over the term of the lease. Refer to Finance Committee. Court Case: US Filter Court case filed in King County Superior Court by Douglas R. Hookland,PO Distribution Group, CRT-02- Box 23414,Tigard,OR,97281,representing U.S.Filter Distribution Group, 002 Inc., alleging that Katspan,Inc.,the contractor for the South Downtown Water Main and Storm Sewer Replacement project(CAG-01-008), owes the plaintiff $12,654.12(plus interest and attorney fees)for materials supplied but never paid for. Refer to City Attorney and Insurance Services. Human Services: 2002 CDBG Human Services Division recommended having a supplemental funding cycle Supplemental Funding Cycle for the 2002 Community Development Block Grant(CDBG)unallocated and recaptured capital funds in the amount of$210,857. Refer to Communitv Services Committee. Plat: Eagle Ridge,NE 4th St& Development Services Division recommended approval, with conditions,of the Nile Ave NE(FP-01-154) Eagle Ridge Final Plat; 17 single-family lots on 4.2 acres located in the vicinity of NE 4th St. and Nile Ave. NE(FP-01-154). Council concur. (See page 70 far resolution.) Plat: Johnson-Loken,Jericho Hearing Examiner recommended approval, with conditions,of the Johnson- Ave NE(PP-01-122) Loken Preliminary Plat; 62 single-family lots on 16.13 acres located in the vicinity of Jericho Ave. NE and NE 2nd St. (PP-01-122). Council concur. Plat: Parkside Court, SE 136th Hearing Examiner recommended approval, with conditions, of the Parkside St(SE 2nd Pl),PP-01-012 Court Preliminary Plat; 21 single-family lots on 4.32 acres located at 14606 SE 136th St. (SE 2nd Pl.);PP-01-012. Council concur. Plat: Morgan Place, Technical Services Division recommended acceptance of a temporary access Temporary Access Easement easement to provide the required turn-azound at the west end of NE Sth St. as (FP-01-143) constructed on neighboring property for the Morgan Place Final Plat(FP-01- 143). Council concur. Solid Waste: 2002-2003 Utility Systems Division recommended acceptance of$59,280 in grant funding Coordinated Prevention for solid and hazardous waste reduction education programs from the Agreement,WA St DOE Washington State Department of Ecology for the 2002-2003 Coordinated Prevention Grant agreement. City's match is$19,760. Council concur. (See page 70 for resolution.) Added Item 8.k. City Clerk reported approval on February 1 l, 2002,of the Abney-Revard street Vacation: Lyons Ave NE vac'ation request for portion of unopened,existing Lyons Ave. NE right-of-way ROW,Abney-Revard(VAC- locaCed south of NE 4th St., and recommended adoption of the ordinance 01-006) (VAC-01-006). Council concur. (See page 70 for ordinance.) MOVED BY NELSON, SECONDED BY CLAWSON,COUNCII.APPROVE THE CONSENT AGENDA AS PRESENTED INCLUDING THE ADDED ITEM 8.k. CARRIED. Community Services: Parks Councilwoman Keolker-Wheeler requested that when the Community Services Rules and Regulations Committee evaluates the changes to the Parks Rules and Regulations, the Changes Committee review the recommendation to delete the words religious service from Section 11 leaving the words group rally, and whether the amended language is applicable to weddings and other group gatherings. CI�' OF RENTON COUNCIL AGENDA`'�ILL AI#: Submitting Data: For Agenda of: February 25, 2��2 Depi/DivBoazd.. COIT1ITlllrilty S0N1C8S�UTT1aT1 s82'V1C0S scar�'conr��c...... Karen Bergsvik, ext. 6652 Agenda Status Consent.............. X Subject: Public Heazing.. Supplemental Funding Cycle for 2002 Community Correspondence.. Develo ment Block Grant/CDBG Ca ital Funds Ordinance............. p l � p Resolution............ Old Business........ Exhibits: New Business....... 1. Issue Paper Study Sessions...... Information......._. Recommended Action: Approvals: Refer to Community Services Committee Legal Dept......... Finance Dept...... Other............... FiscalImpact: NOriO Expenditure Required... CDBG Crrant Revenue $21�,g57 Amount Budgeted.......... Revenue Generated......... Totai Project Budget City Share Total Project.. SUMMARY OF ACTION: Renton has $210,857 in unallocated/recaptured Community Development Block Grant(CDBG) capital funds. Instead of holding these funds unti12003,use the funds in 2002 for new compelling community capital needs. T'hese capital projects are not eligible for 2003 funding, as they will be close to completion when 2003 funding is available. The application process will be the same as the regular CDBG funding process. STAFF RECOMMENDATION: Staff recommends having a Supplemental Funding Cycle for 2002 CDBG capital funds. H:\HUMAN_SE\KAREN�Agenda BiI1s�Agenda Bill Supplemental Funding.dod � � CITY OF RENTON MEMORANDUM S`SY O ♦ � ♦ �� DATE: February 15, 2002 TO: Toni Nelson, Council President City Council Members c� VIA: �� Jesse Tanner, Mayor �,. , / , FROM: Jim Shepherd, Administrato`�- r� Community Services f STAFF CONTACT: Karen Bergsvik x6652 SUBJECT: Supplemental Funding Cycle for 2002 Community Development Block Grants (CDBG) Capital Funds ISSUE: Renton has$210,857 in unallocated or recaptured CDBG capital funds. We recommend allocating these funds for projects that need 2002 funding,as they will not be eligible for 2003 CDBG funding. 2003 capital funds will not be available until March,2003, and these projects will be nearing completion by then. RECOMMENDATION: Staff recommends having a Supplemental Funding Cycle for 2002 CDBG capital funds. BACKGROUND: The City has recently received requests for capital funding from agencies that serve Renton residents. The agencies have projects that will be substantially underway by the Issue Paper 2002 Capital Funding.DOC '�' � end of 2002. The 2003 CDBG capital funds will be available too late for these projects. Making funds available in 2002, addresses emerging community needs. The Renton Salvation Army Food Bank, Way Back Inn, King County Sexual Assault Resource Center and Parkview Homes a11 have planned capital projects in Renton in 2002. The application process is the same as the regular CDBG funding cycle. Agencies will be notified about the 2002 Supplemental Funding Cycle. 'They will need to submit an application. The Human Services Advisory Committee will review the applications and make funding recommendations to the City Council. The proposed timeline is: February 25 Agenda bill on Consent Calendar for referral to Community Services Committee March 4 Community Services Committee meeting; reported out to Council March 5 Public notification Apri13 Proposals due April 16 Human Services Advisory Committee—review applications , May 6 Community Services Committee meeting May 13 Public Hearing and Committee Report At the end of 2001 Renton had $86,087 in unallocated capital funds. We have $112,900 that was going to be recaptured for 2003,but will be used for the 2002 Supplemental Funding Cycle instead($70,000 The Salvation Army and$42,900 the North Highlands Playground). We also had a cost savings of$26,870 in the Housing Repair Assistance Program in 2001 (due to salary savings); it will be used for 2002 supplemental funding instead of in 2003. This totals $225,857. Staff is recommending that $10,000 be transferred from Capital to Planning& Administration(for disseminating 2000 census data or updating Linkages or doing a customer service survey for the Housing Repair Program). Staff is also recommending that$5,000 remain unallocated for emergencies or unforeseen expenses in any of the capital projects leaving $210, 857 to be allocated in the 2002 Supplemental Funding Cycle for Community Development Block Grant capital funds. Page 2 of 2 Issue Paper 2002 Capital Funding.DOC h. � = February 4,2002 '�✓" Renton City Council Minutes `�'"" Page 42 ' Councilman Corman introduced Edythe Gandy who expressed her appreciation for being appointed to the Municipal Arts Commission. *MOVED BY CORMAN,SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Human Services: CDBG Community Services Committee Chair Corman presented a report regarding the Funding Options, King County Community Development Block Grant(CDBG)entitlement status. Three Contract choices are available to the City of Renton: 1)Become a direct entitlement city. The City will receive CDBG funds directly from the U.S. Department of Housing and Urban Development(HUD)beginning in 2003. 2)Enter into a joint agreement with King County that provides for the City to receive the higher of the entitlement or pass-through amount each year. The agreement will be for 2003-2005. The City will remain part of the King County Consortium. 3)Remain in the Consortium by executing an interlocal agreement for 2003-2005. The current interlocal agreement expires at the end of 2002. The City would receive the pass-through amount. The Committee recommended that Council authorize staff to enter into a joint agreement with King County for 2003-2005 that provides for the City to receive the higher of the entitlement or pass-through amount each year. MOVED BY CORMAN, SECONDED BY PERSSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Parker presented a report recommending concurrence Community Services: Park in the staff recommendation to fill the Parks Maintenance Manager position at Maintenance Manager Hire at Step E of the salary range,and the reimbursement of relocation costs up to Step E&Moving Expenses $8,000. The relocation costs will be funded from position vacancy salary savings.* Councilman Parker stressed that the Corrunittee thoroughly reviewed the matter and indicated that the person selected for the job has excellent qualifications. *MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Councilwoman Keolker-Wheeler reported that 114 people applied for the position and she expressed her concern about choosing someone for whom it is necessary to pay at the top salary step and reimburse moving expenses. Mayor Tanner stated that the person in question was the most qualified of all those interviewed for the position. Jim Shepherd, Community Services Administrator,emphasized the outstanding qualifications of the person selected and pointed out that he has the needed skills that Community Services personnel do not currently possess. Councilwoman Keolker-Wheeler stated her concern that if a person is hired at the top step of the salary range,there is no place for that person to progress to in terms of salary. She suggested that if the City continues to hire people at the top of the salary scale,that the salary ranges should be reviewed as well as the position classifications. Chief Administrative Officer Jay Covington emphasized that personnel is the most important resource that the City possesses and he suggested further discussion of the matter at the Council retreat. *MOTION CARRIED. * �✓' y✓ ��°��?�,�� l( � �� IDNCIL ' t Date �- �doo z�� COMMUNITY SERVICES COMMITTEE REPORT - February 4,2002 : Community Development B1ock Grant Entitlement Status (Referred January 7,2002) 'Three choices are available to the�City of Renton: 1) Become a direct entitlement cit�. The City will receive Community Development Block Grant funds directly from fhe U.S. Department of Housing and Urban * �� me� `� beginning in 2003. 2) Enter into a joint agreement with King Co �, t'pr 'des for th 'ty to receive the higher of the entitlement or pass-through , t`ea ��r��he `ree will be for 2003-2005. T'he City will remain part of �.in c��inty Consorti"� r ain in the: Consortiurn by executing an interlocal ag� �y en�fc�r 2003-2005. The c�" �ii�t oeal agreement expires at the end of 2002. The Crt,�wo ��ece�� gh�nount. " � � �� m� � � � T'he Committee reconu�en C�i " to e�te int� a joint agreement with � �. King County for 2003-2(�05. � ; � �Y � � � � � , ,�� , �, `��'. ��: �� < ��« ��+ ��;� � � ��` ',,�">� � � �,�,��.� � � � � ��k� �3 � � �� &� '"�a: e ,�. �\� ., ' � . � � ..�. - � i . . . . � � �dx Corrnan, Chair � �6� � �� .�,�` � . �� . `�, �- �,,��'" M�� °�°��- . . . -�'�sa�. .��:<i�ra�.� � . � . . Dan Clawson,Vice-Chair Don Persson, Member C�: �J.C.Q�x.� �%tcG�� lt�tar Svc s �a�u�rt ��,�(�`f,l�� F�u''''2�w' '�" Committeerepttemp.doc\ Rev O1/02 bh � -� January 7,2002 �y,M„r Renton City Council Minutes � Page 8 . R-01-130(Renton Water Well No. 5). Council concur. (See page 10 for ordinance.) Rezone: BNSF Railroad Hearing Examiner recommended approval of a rezone of an approximately Property, P-1 to CA(R-01- 64,000 square foot former railroad right-of-way site which parallels the west 140) side of the I-405 corridor between the southern edge of the Cedar River on the south, the southern edge of Bronson Way N. on the north, and Houser Way N. on the west from P-1 (Public Use)to CA(Commercial Arterial)zone;R-01-140 (Burlington Northern Santa Fe Railroad). Council concur. (See page 10 for ordinance.) Rezone: Fire Station#13, Hearing Examiner recommended approval of a rezone of City-owned Fire 108th Ave SE,P-1 to R-10(R- Station#131ocated at 17040 lOBth Ave. SE near SE 172nd St. and surrounded 01-124) by unincorporated King County from P-1 (Public Use)to R-10(Residential Single Family; ten dwelling units per acre)zone with a P-suffix designation;R- 01-124(Fire Station#13). Council concur. (See page 10 for ordinance.) Rezone: Talbot Hill Remnant, Hearing Examiner recommended approval of a rezone of an approximately 300 Talbot Rd S, P-1 to RC(R-01- square foot remnant site located south of the intersection of Talbot Rd. S. and 136) S. 194th St. near the entrance to the Springbrook Springs Reservoir from P-1 (Public Use)to RC(Resource Conservation)zone with a P-suffix designation; R-01-136(Talbot Hill Remnant). Council concur. (See page 10 for ordinance.) Rezone: West Hill Reservoir, Hearing Examiner recommended approval of a rezone of a 2.28 acre site 82nd Ave S,P-1 to R-8 (R-01- located along the west side of 82nd Ave. S. at S. 126th St. from P-1 (Public 121) Use)to R-8(Residential Single Family;eight dwelling units per acre)zone with a P-suffix designation; R-01-121 (West Hill Reservoir). Council concur. (See page 10 for ordinance.) Human Services: CDBG Human Services Division recommended entering into a joint agreement with Funding Options, King County King County that provides for the City to receive the higher of the entitlement Contract or pass-through Community Development Block Grant(CDBG) funding amount each year for 2003-2005; and to remain in the consortium made up of King County and most suburban cities. Refer to Community Services Committee. Vacation: Lyons Ave NE Technical Services Division recommended that the continued public hearing between NE 2nd&4th Sts, regarding the petition for street vacation for portion of Lyons Ave. NE,between Conner Homes(VAC-01-004) NE 2nd and NE 4th Streets (Petitioner,Conner Homes; VAC-01-004)be set on 1/28/2002 to discuss unresolved issues raised at the 12/3/2001 public hearing. Refer to Transnortation Committee; reconvene public hearing on 1/28/2002. MOVED BY NELSON, SECONDED BY CORMAN, COUNCII.APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Councilman Clawson repoRed receipt of correspondence from Attorney Citizen Comment: Kahrs—Jail Michael C. Kahrs,753 N. 35th St., Suite 102, Seattle,98103, who represents a Conditions present detainee of the Renton jail. Mr. Kahr claims that his client suffers from a serious medical condition and does not have adequate access to medical care due to the unconstitutional jail conditions. In addition, Mr. Kahr claims that inmates lack hot water,do not have access to an outside exercise yard and are unable to contact their attorneys by a free phone. MOVED BY CLAWSON,SECONDED BY PERSSON, COUNCII.REFER THIS CORRESPONDENCE TO THE ADMINISTRATION FOR RESPONSE AND REFER THE MATTER TO THE PUBLIC SAFETY COMMITTEE FOR A BRIEFING. CARRIED. � C�.r'�' OF RENTON COUNCIL AGEND�$ILL �a: . � . SubmiUing Data: COTTITT1Uri1Ty S8TV1CeS For Agenda of: January 7 2002 n�pur�"'B°aza.. Human Services � sc�conc�c...... Dianne Utecht, Ext. 6655 Agenda Status Consent.............. X Subject: Public Hearing.. Community Development Block Grant Entitlement Status Correspondence.. Ordinance............. Resolution............ Old Business........ Exhibits: New Business....... #1 Memo on Entitlement Status Study Sessions...... #2 Adjustments to 2002 CDBG Distribution Information......... Recommended Ac6on: Approvals: Refer to Community Services Committee Legal Dept........ Finance Dept...... Other............... Fiscal Impact: Expenditure Required... TransfedAmendment....... Amount Budgeted.......... $4 3 g, g 17 Revenue Generated......... Total Project Budget City Share Totai Project.. SUMMARY OF ACTION: There are three choices available to the City of Renton: 1) Become a direct entitlement city. The City will get Community Development Block Grant funds directly from the U.S. Department of Housing and Urban Development(HUD) beginning in 2003. 2)Enter into an agreement with King County that provides for the City to receive the higher of the entitlement or pass-through amount each year. The agreement will be for 2003-2005. The City will remain part of the King County Consortium. 3)Remain in the consortium by executing the interlocal agreement that expires at the end of 2002. The agreement will be for 2003-2005. The City would get the pass- through amount. It is not known if the City will receive more or less funding if we become a direct entitlement. Additionally,the City will be responsible for overall administrative duties including the Consolidated Plan, monitoring compliance with applicable federal regulations including Davis- Bacon,lead-based paint regulation, construction monitoring, fund management, annual and quarterly reporting. STAFF RECOMMENDATION: Council authorizes the staff to begin negotiations for the joint agreement with King County which will cover 2003-2005. H:IHUMAN_SE\KAREN�Agenda Bi11s�Entitlement Agenda Bi►I 2002.dod s � `�rir `'�'` EXHIBIT#1 CITY OF RENTON MEMORANDUM S`tY O ♦ � � �� DATE: November 27, 2001 TO: Dan Clawson, Council President Members, Renton City Council VIA: Mayor Jesse Tanner FROM: Jim Shepherd Community Services Administrator STAFF CONTACT: Karen Bergsvik, ext. 6652 Human Services Division SUBJECT: t� Community Development Block Grant Entitlement Status ISSUE: The City of Renton must deade whether to receive Communiiy Development Blodc Grant(CDBG)funds directly from tt�e U.S. Department of Housing and Urban Development(HUD) beginning in 2003 or if the City wants to continue to participate in a consortium made up of King County and most suburban cities Aubum and Bellevue are currently direct entitlement cities; Kent will bec�me one in 2003. Federal Way and Shoreline have opted to enter into a joint agreement with King County, and remain part of the consortium. The Consortium 'passes- through"the funding from the County to the City. A city has to have a population of over 50,000 to qualify for a direct entitlement. There are three choices available to the City: 1) Become a direct entitlement city. 2) Enter a joint agreement with King County that provides for the city to receive the higher of the entitlement or pass-through amount each year. The city will remain in the consortium. 3) Remain in the consortium by executing the interlocal cooperation agreement that expires at the end of 2002. We will get tt�e pass- through amount. King County needs the decision of the city by March 2002. If Page 1 of 3;1 W12/2001;H:WUMAN_SEUCARENIentitlement2.doc - , , �`' '�I/ , the City chooses to remain in the consortium, we have to remain in the consortium for the length of the agreement (3 years). There is no cancellation clause. We may get more or less funding by becoming a direct entitlement. It is not known exactly what the City will receive until we get the funds. Under the consortium agreement, twenty percent of the total King County CDBG allocation is paid to King County for administering the funds. A very rough estimate of what Renton pays is $106,000. We will not receive our share of recaptured funds or program income; that is divided among the consortium cities. It is estimated that these two amounts in 2002 will total around $69,491. King County staff does the majority of the woric for administering the CDBG program for members of the consortium. This is true for nonprofit capital projects as well as City of Renton capital projects (unless we serve as our own contractor). If Renton becomes a direct entitlement City, it is estimated that 1.5 additional FTE will be needed to administer the program. Additional staff beyond this will be needed if the City opts to do economic development loans. The City will be responsible for overall administrative duties including: • Consolidated Plan • Monitoring compliance with applicable federal regulations, including Davis-Bacon, lead-based paint regulations, and constru�tion monitoring • Fund management • Annual and quarterly reporting requirements • Direct liaison with HUD Attachment A shows the benefits and responsibilities as a direct entitlement and as part of a joint agreement with King County. RECOMMENDATION: It is the recommendation of the Community Services Department that the City enter a joint agreement with King County that provides for Renton to receive the higher of the entitlement or pass-through amount every year. The City will remain part of the Consortium. Renton may have gotten less funding as a direct entitlement,�and would need to hire additional staff to administer the program. BACKGROUND SUMMARY The Ciiy will need to do a consolidated plan in 2002, and then every three years. This plan is quite extensive and includes: • Homeless Needs. Nature and extent of homelessness. Need for facilities and services for homeless persons. Characteristics and needs of low- income individuals and children that are currently housed but threatened Page 2 of 3;12/20/2001;\1SUCCOR�,SYS2�.SHAREDWUMAN_SE�KAREMentitlemeot2.doc � � � with homelessness. Description of existing facilities and services that assist homeless persons and families with children. • Prioritizing of homeless needs and describing Renton's strategy to address homelessness and the priority needs of homeless persons and families. • Special populations. Estimate the number of persons in various sub-, populations who are not homeless but require housing or supportive services, including the elderly, frail elderly with disabilities, persons with alcohol or other drug addictions, persons with HIV/AIDS and their families, and any other categories Renton may specify and describe their supportive housing needs. Describe the priority housing and supportive service needs of persons who are not homeless but require supportive housing. Other requirements include a projected five-year estimate of housing needs, a market analysis of the housing market, specific housing objectives, needs of public housing, and a public housing strategy. The housing element of the City of Renton Comprehensive Plan needs to be updated in 2001, and much of the information needed for the consolidated plan can come from the updated housing element. The Human Services Division has one contract specialist, which is primarily funded by CDBG Planning and Administration monies. She spends approximately 60% of her time on general fund contracts (there are 18 contracts to administer) and 40% on CDBG (we administer 6 public service contracts with agencies and th� Housing Repair Assista�ce Program contract and King County administers the remaining 4 capital contracts). Page 3 of 3;12/20/2001;\1SUCCOR�.SYS2�SHAREOWUMAN_SEUCAPtENlentitlement2.doc Renton: Options for Participating in CDBG Program Issues Direct Entitlement Joint Agreement with King County LOC21 C011t1'01 City selects eligible projects and has dedicated City selects eligible projects and has pot of funds. dedicated pot of funds. City agrees to consortium set asides—25%of public service allocation,not to exceed $300,000 goes to the Housing Stability Program. Total Amount of Funds $376,000-$4 2,000. Best guess is around $376,000 - $482,000. Best guess is (estimates of 2002 funds based on $420,000 around$446,000. federal entitlement to King County � CDBG consortium of$7 million and City will get the higher of 1) shaze of Renton's low-moderate income Recaptured funds (funds from projects that have entitlement based on low-moderate population as of 1990 census) been cancelled or have a balance) or program income population plus recaptured & income(from loan repayments)will not be program income or 2) amount of direct available. Estimate is $69,491 in 2002. entitlement minus administrative costs to the County. Wou1d not pay County for administrative costs, which are estimated to be$106,000. �;:, Maximum amount which can be used 15%plus program income (program _v for public services 15% income estimated to be $11,649 in 2002). Maximum amount which can be used for planning and administration 20% � Page 1 of7;12/20/2001;H:1HUMAN SEIKAREN�Issuesl.doc � Renton: Options for Participating in CDBG Program - Issues Direct Entitlement Joint Agreement with . King County Cfty staff needed Total of 2 FTE plus portion of fiscal, .4 FTE plus a portion of fiscal, management, and support staff(Contract management,and support staff. County specialist currently spends 40%of time on covers most adrninistrative CDBG. An additiona11.5 FTE's needed to do responsibilities. fiscal accounting and overall work). City is responsible f�r overall administrative responsibilities: � • Co�solidated Plan • Monitoring compliance with applicable federal regulations—Davis/Bacon, lead- based paint • Fund management , • Annual and quarterly reporting requirements • Direct liaison with HUD ;l� • Technical assistance to non-profits If City opts to do economic development loans, w additional staff that has expertise in this azea will. be needed. � Page 2 of 7;12/20/2001;H:�HLTMAN_SE�KAREN�Issuesl.doc Renton: Options for Participating in CDBG Program Issues Direct Entitlement Joint Agreement with King County Economic Development City can decide whether to do Community City refers businesses and nonprofits to Development Interim Loans(CDIL's)and County Economic Development Program Seetion 10.81oans. CDILS's are short term loans for CDIL's and Section 1081oans. of 2-3 years to eligible CDBG projects from the Amount of funds that can be borrowed is CDBG ftind. Section 108 loans are made to based on amount of entitlement. County entitlement communities and aze guaranteed with handles all undervvriting and regulatory current and future CDBG entitlement funds. They compliance. can be used for economic development,housing � rehab,public facilities,and large scale physical development projects. They aze desirable because the project can then usually get below mazket financing. The amount of funds,wluch can be borrowed,will be based on the City's line of credit with HUD. City will handle all underwriting and regulatory compliance. ; ;� M Planning City develops a Consolidated Plan to guide County,with input from the cities, annual allocation of federal funds. Plan needs to develops the Consolidated Plan with be done every three years,and updated annually Consortium-wide objectives. City may with an Action Plan with proposed projects. Plan adopt additional local program criteria to � includes a community profile,.citizen address priority needs. participation plan, needs assessment of community development activities,resources to meet the needs,and a strategic plan to meet priority needs. Accounting/Flnance The City is responsible for the overall accounting City submits vouchers(only for projects and financial management of the progra,m. they directly contract with—the public Page3of7;12/20/2001;H:lHUMAN SE�KAREN�Issuesl.doc � Renton: Options for Participating in CDBG Program � Issues Direct Entitlement Joint Agreement with . King County Individual project vouchers must be submitted service contracts, and the Housing Repair electronically to HUD with the required project Assistance Program)for payment to the information before funds can be released. Other County. responsibilities include: • Submitting quarterly cash transaction repor'�s to HUD on the funds drawn, expenditures and program income � • Submitting annual performance reports on individual projects,expenditure and reconciliation of funds � • Complying with OMB A-128 audit requirements and A-87 cost principles • Monitoring public service and planning/administration expenditures for federal imposed ceilings • Tracking recaptured funds and program `;.� income from projects and determining how the funds will be reallocated �. Page 4 of 7;12/20/2001;H:�HiJMAN SE�KAREN�Issuesl.doc Renton: Options for Participating in CDBG Program Issues Direct Entitlement Joint Agreement with King County Environmental Review City conducts environmental review for all The County conducts environmental projects. The City is accountable to HUD for review for all projects, includ�g ensuring compliance with the National preparing maps, special studies, public Environmental Policy Act(NEPA)and related notices and forms for release of funds laws includi�g Endangered Species Act,Historic from HUD. The County is legally Preservation, Sole Source Aquifers, and responsible for ensuring compliance with floodplain management NEPA and related laws. �° Contracting City is responsible for administering all contracts. County contracts with City for administering public services,planning and administration,housing repair, and internal City capital projects. County is responsible for other capital projects. Davis Bacon Ac� lprevailing City does the monitoring and record keeping County does the monitoring and record wagesJ ensuring that contractors comply with federal keeping. City has no responsibility. wage rates and labor standards. �;:� Affirma�ive Action City monitors for compliance with both federal City monitors for compliance with city � and city statues,if applicable. statues. County monitors for compliance with federal statues. � Constiruction Monitoring City is responsible for monitoring progress and County has a11 the responsibilities. approving payment of construction contracts. SeCt10113, HUD ACt Of 1968 The purpose is to ensure that employment and County has all the responsibilities. � other economic opportunities generated by HUD assistance of HUD-assisted projects covered by Section 3, shall,to the greatest extent feasible, be directed to low and very low-income persons, particularly persons rec�iving HUD assistance for ' housing. If a construction or rehab project has a contract value greater than$100,000,and has Page 5 of 7;12/20/2001;H:�HUMAN SE�KAREN�Issuesl.doc � Renton: Options for Participating in CDBG Program • Issues Direct Entitlement Joint Agreement with . King County more than 200,000 in HUD funds in the project, the contractor must take certain steps to advertise and hire low or very low income workers and document to HUD's satisfaction. City is responsible for: • Determining which projects are covered � by Section 3 • Ensuring that contractors hire low-income ' persons as required by HUD. RelOCat1011 The Uniform Relocation Act applies to County has all the responsibilities. displacement that results from acquisition, demolition or rehabilitation for HUD-assisted projects carried out by public agencies, nonprofits,private developers, or others and applies to any HUD provided grant,loan or `;} contribution and HOME, CDBG or Section 108 � loans. Basically the tenant must be relocated to a M compazable unit and the relocation cost pays for the move and any difference in rent/utilities for 42 months. City is responsible for determining if relocation payments apply and for calculating and � administering payments. . Page 6 of 7;12/20/2001;H:�iCTMAN_SE�KAREN�Issues l.doc Renton: Options for Participating in CDBG Program Issues Direct Entitlement Joint Agreement with King County Reporting City is responsible for collecting performance City submits performance reports to the data,compiling the information into the required County on public services contracts, format, and using HUD Integrated Disbursement planning and administration, and the and Information System(IDIS)for Housing Repair Assistance Program. reimbursement from HUD and for submitting reports. City must submit any amendment of their plans to HIJD. AUdItS The City is responsible for reviewing audits done The City is responsible for reviewing � in compliance with OMB A-133 of the nonprofit audits done in compliance with OMB A- agencies only if federal funds expended during 133 of the nonprofit agencies only if the year exceeded $300,000. HUD will conduct federal funds expended during the year an annual performance and financial review of exceed$300,000. The County is the City's CDBG program. The City is responsible for audit findings. responsible for any audit findings. Deferred Home Loans for City can choose to do its own loans for major In 2000, City of Renton allocated Major Housing Repalrs repairs which includes: $40,000($6,000 administration and `;:� • Conducting intakes $34,000 for loans)to King County to � Developing loan agreements provide deferred home loans to Renton • Assisting in obtaining a contractor resident homeowners. 7 deferred home .Y • Making payments to the contractor loans were made and 3 mobile home • Making liens on properties 8��Were provided. There were 13 • Tracking program income from paybacks Pending applications at the end of the � • Dealing with foreclosures and Year. King County administered the • Obtaining a release of title when the program and supplemented the Renton ro e is sold. allocation with$29,000 of HOME funds. P P riY � Page 7 of 7;12/20/2001;H:1HUMAN SEIKAREIV�Issuesl.doc � " � � '"�+� EXHIBIT 2 CITY OF RENTON MEMORANDUM �SY U� �� A ��`__„�� 1V'l- DATE: December 19, 2001 TO: Jim Shepherd, Community Services Administrator FROM: Karen Bergsvik, Human Services Manager�(,� SUBJECT: 2002 CDBG allocations According to the latest CDBG projections (dated 12/13/01) we will get a total of $438,817. These figures may change yet again, but this is the most recent estimate. When we originally did the funding recommendations back in April, we were estimated to get $391,282. The Public Services allocation is being reduced from $65,877 to $61,577. Our contingency plan covers a reduction in CDBG funds, so the plan defines how the reduction will be made to the agencies. The table below shows the change in funding: New Amount of Original funding Change funding amount Communities in $12,294 $13,000 $706 Schools of Renton Communiiy Health $12,766 $13,500 $734 Centers of King County—dental care Domestic Abuse $8511 $9000 $489 Women's Center— shelter staff Elderheafth- $8984 $9500 $516 Connection Emergency $11,821 $12,500 $679 Feeding Program Visiting Nurse $7201 $7615 $414 Services- health screening Total $61,577 $65,115 $3538 - H:WUMAN_SEVCAREN�cdbg2002.doc . , . . '�,' °,� . Planning and Administration is being reduced from $52,885 to $47,153. This is used to pay the majority of the contract specialist's salary and benefits. The general fund picks up the difference, so will need to cover an additional $5732 of the cost. The capital portion of CDBG is being increased from $273,259 to $330,087. Only $244,000 of it is allocated to capital projects. The Contingency Plan does not allocate the additional funds of$86,087 to any projects. The City can do a Request for Proposals for the additional funds; allocate it to a specific capital project that complies with CDBG regulations and notification requirements; the funds can also be reallocated in 2003. Allocation of unallocated funds will require public hearings and Council approval. Cc: Sylvia Doerschel H:WUMAN_SEUCARENIcdbg2002.doc � S � • 7�ugust 13,2001 Renton City Council Minutes Page 272 The Mayor and Councilmembers expressed their appreciation to Mr.Wagner for his service on the Planning Commission. MOVED BY KEOLKER- ' WHEELER, SECONDED BY CORMAN,COUNCIL REFER MR. WAGNER'S LETTER TO THE PLANNING&DEVELOPMENT COMMITTEE. CARRIED. Citizen Comment: Flynn— Barbara Flynn,PO Box 88007,Tukwila,98138, stated that the Domestic Abuse Domestic Abuse Women's Women's Network(DAVVN) shelter is the only confidential shelter in South Network(DAVVN) Shelter King County. She thanked the City for its continued support for battered women and their children, emphasizing that the s�elter is a vital community resource. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Minutes of August 6, Approval of Council minutes of August 6,2001. Council concur. 2001 Appointment: Human Rights Mayor Tanner appointed Lari White, 1315 S. Puget Dr.,#C-21,Renton, 98055, and Affairs Commission to the Human Rights and Affairs Commission to fill the unexpired term of Donna Wang,who has resigned(term to expire 4/25/2003). Refer to Community Services Committee. CAG: 01-115, Lind Ave S City Clerk reported bid opening 8/02/2001 for CAG-01-115, Lind Ave. S. Overlay, ICON Materials Overlay; five bids;project estimate $515,081.55; and submitted staff recommendation to award the contract to the low bidder, ICON Materials, Inc., in the amount of$402,034.95. Council concur. Planning: Annexation Review Economic Development,Neighborhoods and Strategic Planning Department Process Revision recommended revision of the annexation review process by referring the first zoning hearing to the Planning Comrnission rather than to the City Council in order to expedite the review process. Refer to Planning&Development Committee. Rezone: Springbrook Hearing Examiner requested approval of a City-sponsored rezone of the Watershed,P-1 to RC,Talbot Springbrook Watershed property from P-1 (Public Use)to RC (Resource Rd S (R-01-061) Conservation); 5231 acres located at 5750 Talbot Rd. S. (R-00-061). Council concur. (See page 275 for ordinance.) Human Resources: Loca12170 Human Resources&Risk Management Departrnent recommended approval of Leave Sharing Program an amendment to the collective bargaining agreement with Loca12170(CAG- 00-039) to establish a leave sharing program that gives Local 2170 members the ability to donate all paid time-off hours, except sick leave, to other members who are on Family Medical Leave and have exhausted all other paid leave. Refer to Finance Committee. MOVED BY NELSON, SECONDED BY CORMAN, COUNCII,APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Community Services Committee Chair Nelson presented a report regarding the Communitv Services funding recommendations for the 2002 Community Development Block Grants Committee (CDBG). The Committee recommended concurrence with staff Human Services: 2002 CDBG recommendations that the 2002 CDBG funds be distributed in accordance with Fund Allocations -�},f, � the Human Services Advisory Committee recommendations and any planning and administration funds be used to partially fund the CDBG contract specialist position. (See page 269 for a listing of the 2002 CDBG funds distribution). The Community Services Committee further recommends concurrency with the L , � �August 13,2001 Renton City Council Minutes Page 273 CDBG Contingency Plan. (See page 270 for the contingency funding plan's provisions.) MOVED BY NELSON, SECONDED BY PERSSON,COiJNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services: Public Community Services Committee Chair Nelson presented a report regarding Address System Improvements public address system upgrades. The Committee recommended that the City for City Presentations Council authorize the Administration to upgrade the public address systems at the Renton Senior Activity Center and Renton Community Center. This authorization includes the purchase of a portable audio system for use at various public venues. The cost for the upgrades is not to exceed$40,000. Funds will be provided from the End of the Year Fund Balance. MOVED BY NELSON, SECONDED BY PERSSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Executive: Sister City Community Services Committee Chair Nelson presented a report regarding the Establishment with Cuautla, sister city agreement with Cuautla,Jalisco,Mexico. The Committee has Jalisco,Mexico reviewed the agreement entitled The Agreement of Sisterhood Between the Cities of Cuautla,Jalisco,Mexico,of the United Mexican States, and Renton, Washington,of the United States of American and recommended that the Council authorize the Mavor to sign the Agreement at the official signing ceremony to be held in Renton on August 17,2001. MOVED BY NELSON, SECONDED BY CORMAN,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Vice Chair Nelson presented a report recommending Finance: Vouchers approval of claim vouchers 195396— 195741,and one wire transfer totaling $961,746.26; and one voided direct deposit($1,242.39), zero wire transfers and reissued payroll voucher 33351,totaling$1,242.39. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Planning: Downtown Owner Finance Committee Vice Chair Nelson presented a report regarding the Occupied Housing Incentive Downtown Owner Occupied Housing Incentive District. The City of Renton District has been very successful in attracting new;higher density apartments to the downtown area. However,no new"for-sale" housing has been developed. To help encourage owner occupied housing in the downtown, the Finance Committee recommended the establishment of an Owner Occupied Housing Incentive District. T'his district will encompass the downtown areas designated by CD(Center powntown)and MF-U(Multi Family-Urban) zoning. Within the district,certain development and mitigation fees for"for-sale" housing would be paid by the City. "Waived" mitigation funds would be replenished from tax revenues from the projects. Fees eligible for waiver include building permit fees; utility system development charges;public works plan review and inspection fees; and impact mitigation fees. Land use review fees are not eligible for waiver under this program. Staff will brief the Council annually to ensure that the goals of this program are being met. The district will automatically sunset in three years unless extended by Council action. MOVED BY NELSON, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report Committee regarding the Renton Airport Pavement Replacement project. The Committee CAG: 01-113,Airport recommended the following: Pavement Replacement, 1. City Council award the bid and authorize the Mayor and Citv Clerk to Lakeridge Paving execute the contract with Lakeridge Paving, Inc., in the amount of i /Y�P��6�� r . . �"` ``� CITI(C�UNCIL patA -! 3-4� i COMMUNITY SERVICES COMMITTEE Committee Report August 13, 2001 Funding Recommendations for 2002 Community Development Block Grants (referred July 16, 2001). The Community Services Committee recommends concurrence with staff recommendations that the 2002 Community Development Block Grant (CDBG) Funds be distributed in accordance with the Human Services Advisory Committee recommendations as shown in Attachment A and any Planning and Administration funds be used to partially fund fhe CDBG contract specialist position. The Community Services Committee further recornmends concurrency with the CDBG Contingency Plan, as show in Attachment B. ` �� Toni Nelson, Chair �` ,V' , �-� Don,-Per�sQfl., Vice-Chair � /'�� f ing ar er, Member C�ir- : f��,<..��.��'h-�t.s��-�-GL + . CITY OF RENTON �2002 CDBG FUNDING RECOMMENDATIONS � Attachment A 2001 2002 2002 Agency Purpose Fundin Request Recomm. CDBG PUBLIC SERVICES Communities in Schools of Renton Supportive Network for Kids to Succeed $12,358 $12,968 $13,000 Community Health Ctrs of King County Provide Dental Care to Renton Residents $13,107 $13,500 $13,500 Domestic Abuse Women's Network Shelter Staffin for Shelter Services $10,858 $15,500 $9,000 ElderHealth NW/Connection Adult Day Care $9,358 $9,500 $9,500 Emergency Feeding Program Emer enc Food $10,858 $12,500 $12,500 �siting Nurse Services of the No�thwest Health Screenin for Senior Citizens $6,857 $7,612 $7,615 $63,396 $71,580 $65,115 $65,115 is the amount estimated to be available for CDBG Public Services. CDBG CAPITAL REQUESTS City of Renton Minor Housing Repair Minor Housin Repair Program $168,000 $174,000 $174,000 King Count Ma'or Housing Repair 0 interest loans for housing repairs $40,000 $50,000 $50,000 LATCH Angle Lake Senior Housing Architectural and Desi n Costs $0 $10,000 $10,000 Lutheran Social Services Design/Construction of Mufti-Svc Ctr $0 $20,000 $0 YWCA Ener /Safety Up rades to Emerg Hsg $0 $11,235 $10,000 TOTAL AMOUNT REQUESTED $208,000 $265,235 $244,000 $273,259 is the amount estimated to be available for CDBG Ca ital re uests. 2002CDBGRecs.xls • v�+ WrYr+" Attachment B Contingency Plan for 2002 CDBG Funding The Human Services Advisory Committee has adopted the following contingency funding plan should the amounts available for 2002 programs increase or decrease: Community Development Block Grant Public Services Should there be an increase in CDBG public services funding, the Committee recommends that any increase in funding be allocated as shown: 1. Domestic Abuse Women's Nefinrork Shelter Program (currently $9,000) be increased by an additional $6,000. The total amount of the award shall not exceed $15,000. 2. Community Health Centers of King County Dental (currently $13,500) be increased by the amount available up to a maximum total award of$23,500. 3. If any funds remain, the amount should be divided equally among Communities in Schools of Renton, ElderHealth Northwest/Connection, the Emergency Feeding Program, and Visiting Nurse Services of the NW (healthcare assessments). Should there be a decrease in CDBG public services funding, the decrease will be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. Community Development Block Grant Capital Funding Should there be an increase in CDBG Capital Funding, the Committee recommends there be no change in the funding recommendations.. Should there be a decrease in CDBG Capital Funding, the Committee recommends the decrease will be applied proportionately based on the project's percentage of the total CDBG Capital funds allocated. Community Development Block Grant Planning and Administration The Committee, noting the City meets the criteria set forth in Section IV of the 2000-2002 Interlocal Cooperation Agreement (ICA) for the King County CDBG Consortium, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG ICA. H:\Human Services�200212002Contingencyplan.doc August 13,2001 � Renton City Council Minutes ` ,, Page 272 " The Mayor and Councilmembers expressed their appreciation to Mr.Wagner for his service on the Planning Commission. MOVED BY KEOLKER- ' WHEELER, SECONDED BY CORMAN,COUNCIL REFER MR. WAGNER'S LETTER TO THE PLANNING&DEVELOPMENT COMMITTEE. CARRIED. Citizen Comment: Flynn— Barbara Flynn,PO Box 88007,Tukwila,98138,stated that the Domestic Abuse Domestic Abuse Women's Women's Network(DAVVN)shelter is the only confidential shelter in South Network(DAVVN) Shelter King County. She thanked the City for its continued support for battered (��'Q� women and their children,emphasizing that the shelter is a vital community � resource. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Minutes of August 6, Approval of Council minutes of August 6,2001. Council concur. 2001 Appoinhnent: Human Rights Mayor Tanner appointed Lari White, 1315 S. Puget Dr.,#C-21,Renton, 98055, and Affairs Commission to the Human Rights and Affairs Commission to fill the unexpired term of Donna Wang,who has resigned(term to expire 4/25/2003). Refer to Community Services Committee. CAG: 01-115, Lind Ave S City Clerk reported bid opening 8/02/2001 for CAG-01-115, Lind Ave. S. Overlay,ICON Materials Overlay; five bids;project estimate$515,081.55; and submitted staff recommendation to award the contract to the low bidder, ICON Materials,Inc., in the amount of$402,034.95. Council concur. Planning: Annexation Review Economic Development,Neighborhoods and Strategic Planning Deparirnent Process Revision recommended revision of the annexation review process by referring the first zoning hearing to the Planning Commission rather than to the City Council in order to expedite the review process. Refer to Plannin�&Development Committee. Rezone: Springbrook Hearing Examiner requested approval of a City-sponsored rezone of the Watershed,P-1 to RC,Talbot Springbrook Watershed property from P-1 (Public Use)to RC(Resource Rd S (R-01-061) Conservation); 52.31 acres located at 5750 Talbot Rd. S. (R-00-061). Council concur. (See page 275 for ordinance.) Human Resources: Loca12170 Human Resources&Risk Management Department recommended approval of Leave Sharing Program an amendment to the collective bargaining agreement with Loca12170(CAG- 00-039)to establish a leave sharing program that gives Loca12170 members the ability to donate all paid time-off hours, except sick leave,to other members who are on Family Medical Leave and have exhausted all other paid leave. Refer to Finance Committee. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Community Services Committee Chair Nelson presented a report regarding the Communitv Services funding recommendations for the 2002 Community Development Block Grants Committee (CDBG). The Committee recommended concurrence with staff Human Services: 2002 CDBG recommendations that the 2002 CDBG funds be distributed in accordance with Fund Allocations the Human Services Advisory Committee recommendations and any planning and administration funds be used to partially fund the CDBG contract specialist position. (See page 269 for a listing of the 2002 CDBG funds distribution). The Community Services Committee further recommends concurrency with the e .. . . � v�/a ` RENTON CITY COLTNCIL Regular Meeting August 13,2001 - Council Chambers Monday, 7:30 p.m. M I N U T E S Municipal Building CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON,Council President Pro Tem; RANDY CORMAN;DON COUNCILMEMBERS PERSSON; TERRI BRIERE; KATHY KEOLKER-WHEELER. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL EXCUSE ABSENT COUNCILMEMBERS DAN CLAWSON AND KING PARKER. CARRIED. CITY STAFF IN JESSE TANNER, Mayor; JAY COVINGTON, Chief Administrative Officer; ATTENDANCE LAWRENCE J. WARREN, City Attorney; MARILYN PETERSEN, City Clerk; KAREN MARSHALL,Human Services Manager; SONJA MEJLAENDER,Community Relations Specialist;NEIL WATTS, Development Services Director;JIM SHEPHERD, Community Services Administrator;DEI�INIS CULP,Facilities Director; CHIEF GARRY ANDERSON,Police Deparirnent. PRESS Oscar Halpert,Renton Reporter SPECIAL PRESENTATION Chuck Tiernan,Chairman of Renton River Days,reported on the 2001 Renton Community Event: Renton River Days community festival,held during the week of July 24th through July River Days Recap 29th, and estimated that 40,000 to 45,000 people attended the event. He thanked the following sponsors for their support of the festival: IKEA,U.S. Bank,Rotary Club of Renton,McLendon Hardware, Waste Management, Wizards of the Coast,Renton Reporter, and Shuttle Express. Mr. Tiernan detailed the number of hours contributed by volunteers and aclrnowledged the assistance and support provided by the City of Renton, especially from Community Relations Specialist Sonja Mejlaender. He also described new attractions to the festival this year, which included an art print and poster contest. In conclusion,Mr. Tiernan announced that Tim Searing was the recipient of the Outstanding Service Award for his many contributions which include serving as Festival Chairman in past years and serving as the Chair of the art print contest. PUBLIC HEARINGS This being the date set and proper notices having been posted and published in Human Services: 2002 CDBG accordance with local and State laws,Mayor Tanner opened the public hearing Fund Allocations to consider the 2002 funding recommendations for the allocation of Community Development Block Grant(CDBG)Funds. Karen Marshall, Human Services Manager,reported that the City of Renton will receive an estimated$65,115 in CDBG public service funds, $273,259 in CDBG capital funds, and$52,908 for planning and administration. The Human Services Advisory Committee recommended that the 2002 CDBG funds be distributed as follows: CDBG Public Services $13,000 to Communities in Schools $13,500 to Community Health Centers of King County $9,000 to Domestic Abuse Women's Network(DAWN) Shelter August 13,2001 � ; Renton City Council Minutes , Page 270 , - . $9,500 to ElderHealth NW/Connection $12,500 to Emergency Feeding Program $7,615 to Visiting Nurse Services of the Northwest CDBG Capital Projects $174,000 to City of Renton Minor Housing Repair $50,000 to King County Major Housing Repair $10,000 to LATCH Angle Lake Senior Housing $10,000 to YWCA Ms.Marshall explained that as part of the funding recommendations,a contingency plan must also be adopted. Should there be an increase in CDBG public services funding,the Human Services Advisory Committee recommended that any increase in funding be allocated as follows: 1. DAWN Shelter Program(currently$9,000)be increased by an additional $6,000. The total amount of the award shall not exceed$15,000. 2. Community Health Center of King County Dental (currently$13,500)be increased by the amount available up to a maximum total award of$23,500. 3. If any funds remain, the amount should be divided equally among Communities in Schools of Renton,E1derHealth Northwest/Connection,the Emergency Feeding Program, and Visiting Nurse Services of NW (healthcare assessments). In the case of a decrease in CDBG public services funding,Ms. Marshall said the decrease will be applied proportionately based on the project's percentage of the total CDBG public services allocation. In conclusion,Ms.Marshall stated that if there is an increase in the CDBG capital funding,the Human Services Advisory Committee recommended there be no change in the funding recommendations. If there should be a decrease, the recommendation is to apply the decrease proportionately based upon the project's percentage of the total CDBG capital funds allocated. The Human Services Advisory Committee acknowledged that the City meets criteria set forth in Section N of the 2000-2002 Interlocal Cooperation Agreement(ICA) for the King County CDBG Consortium,and recommended allocation of the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG ICA. Responding to Mayor Tanner's inquiry about the City receiving the funds directly instead of having them pass through King County, Ms.Marshall stated that the City is eligible to become a direct entitlement City in 2003. Responding to Councilwoman Keolker-Wheeler's question regarding the stability of DAWN,Ms. Marshall replied that currently the shelter program is a very strong and stable part of DAWN,and she pointed out that it is the only shelter program for victims of domestic violence in South King County. Public comment was invited. There being none, it was MOVED BY NELSON, SECONDED BY PERSSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. (See page 272 for Community Services Committee report on this subject.) Human Services: 2001 Local This being the date set and proper notices having been posted and published in Law Enforcement Block Grant accordance with local and State laws,Mayor Tanner opened the public hearing (LLEBG) to consider the 2001 Local Law Enforcement Block Grant(LLEBG) w ` CIl Y OF RENTON � 2002 CDBG FUNDING RECOMMENDATIONS � i 2001 2002 2002 Agency Purpose Funding Request I,Recomm. i CDBG PUBLIC SERVICES I Communities in Schools of Renton Supportive Network for Kids to Succeed $12,358 $12,968 $13,000 Community Health Ctrs of King County Provide Dental Care to Renton Residents $13,107 $13,500 $13,500 Domestic Abuse Women's Network Shelter Staffing for Shelter Services $10,858 $15,500 $9,000 ElderHealth NW/Connection Adult Day Care $9,358 $9,500 $9,500 Emergency Feeding Program Emergency Food $10,858 $12,500 $12,500 Visiting Nurse Services of the Northwest Health Screening for Senior Citizens $6,857 $7,612 $7,615 $63,396 $71,580 $65,115 $65,115 is the amount estimated to be available for CDBG Public Services. CDBG CAPITAL REQUESTS Cit of Renton Minor Housing Repair Minor Housing Repair Pro ram $168,000 $174,000 $174,000 King County Ma'or Housing Repair 0 interest loans for housin repairs $40,000 $50,000 $50,000 LATCH Angle Lake Senior Housing Architectural and Design Costs $0 $10,000 $10,000 Lutheran Social Services Design/Construction of Multi-Svc Ctr $0 $20,000 $0 YWCA Energy/Safery Upgrades to Emer Hsg $0 $11,235 $10,000 TOTAL AMOUNT REQUESTED $208,000 $265,235 $244,000 $273,259 is the amount estimated to be available for CDBG Ca ital re uests. 2002CDBGRecs.xls , . '`r""'° ,,,.r i Contingency Plan for 2002 CDBG Funding The Human Services Advisory Committee has adopted the following contingency funding plan should the amounts available for 2002 programs increase or decrease: Community Development Block Grant Public Services Should there be an increase in CDBG public services funding, the Committee recommends that any increase in funding be allocated as shown: _ 1. Domestic Abuse Women's Network Shelter Program (currently $9,000) be increased by an additional $6,000. The total amount of the award shall not exceed $15,000. 2. Community Heatth Centers of King County Dental (currently $13,500) be increased by the amount available up to a maximum total�ward of$23,500. 3. If any funds remain, the amount should be divided equally among Communities in Schools of Renton, ElderHealth Northwest/Connection, the Emergency Feeding Program, and Visiting Nurse Services of the NW (healthcare assessments). Should there be a decrease in CDBG public services funding, the decrease will be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. Community Development Block Grant Capital Funding - Should there be an increase in CDBG Capital Funding, the Committee recommends there be no change in the funding recommendations. Should there be a decrease in CDBG Capital Funding, the Committee recommends the decrease will be applied proportionately based on the project's percentage of the total CDBG Capital funds allocated. Community Development Block Grant Planning and Administration The Committee, noting the City meets the criteria set forth in Section IV of the 2000-2002 Interlocal Cooperation Agreement (ICA) for the King County CDBG Consortium, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG ICA. H:\Human Services�2002�2002Contingencyplan.doc 2002 Estimates of CDBG Fund Distribution as of 4/17/01 Attachment C % of Consort(um's ENTITLEMENT RECAPTURED PROGRAM TOTAL PUBLIC PLANNING BALANCE CITY j_OW/MOD POP SHARE 1/ FUNDS 2! INCONIE 3/ �@� $ERVICE �ADMIN AYA1L. Bothell 0.02531 148,733 - 10,853 159,586 25,979 21,109 112,498 Burien 0.03786 222,506 - 18,844 241�350 38,865 31,579 170,906 Covington 0.01177 69,143 - 4,953 74,096 12,077 9,813 52,206 Des Moines 0.03712 218,165 ' - 5,132 223,297 38,106 30,963 154,228 Enumclaw 0.01624 95,430 - 7,655 103,085 16,668 13,544 72,873 Federal Way 0.08643 507,915 - 60,508 568,423 88,716 72,085 407,622 � Issaquah 0.00876 51,502 - 4,481 55,983 8,996 7,309 39,678 Kent 0.092b0 540,665 - 42,486 583,151 94,437 76,733 411,981 Kirkland 0.04927 289,531 - 17,112 306,643 50,572 41,091 214,980 Lake Forest Park 0.00974 57,259 - 168 57,427 10,001 8,126 39,300 Mercer Island 0.00986 57,923 - 170 58,093 10,117 8,221 39,755 Redmond 0.04289 252,057 - 29,756 281�8'�3 44,026 35,773 202,014 Renton 0.06344 � 372,793 - 18,489 391 282 65 115 52 908 273 259 ea ac 0.03292 193,461 - 68,949 262�410 33,791 27,457 201,162 Shoreline 0.05703 335,136 - 27,982 383,118 58,537 47,563 257,018 Tukwila 0.02420 142,237 - 39,121 181,358 ' 24,844 20,187 136,327 TOTAL CITIES 0.60485 3,554,456 - 356,659 3,811�115 620,847 504,461 2,785,807 Co & Sm Cities 0.39515 2,322,129 - 975,811 3,297,940 405,602 329,559 2,562,780 � 1/ Based on a 2002 entitlement of$7,303,000 and program income of$1,539,993 an administrative setaside of$1,126,414 and a pubiic services I of$300,000. , 2/. Recaptured funds from projects which have been cancelied or completed with a balance will be added in July. 3l i his includes program income from the housing repair loan repayments returning to each jurisdiction as weli as program income from the Housi Stability Project which is disbributed among all the jurisdictions. Additional program income wil) be added to this total in July. � BUD2002/PTC Est 4-97.x1s (07/09/2001) AFFIDAVIT OF PUBLtCATION . Barbara Alther, first duly sworn on oath states that he/she is the Legai Clerk of the SOUTH COUNTY JOURNAL 600 S. Washington Avenue, Kent, Washington 98032 a daily newspaper published seven (7)times a week. Said newspaper is a legal �� newspaper of general publication and is now and has been for more than six RENTbNCITY�OU�� months prior to the date of publication, referred to, printed and published in the Na7'�CE IS HEREBY(�iyyR�that the En lish lan ua e continuall as a dail news a er in Kent, Kin Count , Rem��h'Cauncil has ftx�;tfye 13ih g g g y y p p 9 Y d3y of August, 2001, at fi30 p.m, a� Washington. The South County Journal has been approved as a legal the date and time for a pubifc hearing newspaper by order of the Superior Court of the State of Washington for King to be heid in the seventh fioor Council ' CMambers of the Renton Municipal COunty. Building, 1055 S. Grady Way, Renton, The notice in the exact form attached, was published in the South County WA98055,toconsiderthefollowtng; � Journal (and not in supplemental form)which was regularly distributed to the 2002 Funding Recommendatio►� subscribers durin the below stated eriod. The annexed notice, a for Allocation of �ommunchy I g p Development Block Grant (�:t1BG� Funds 2002Funding Recommendations(CDBG) Ali interested parties are invited to attend the hearing and present written es published on: 8/3/01 proposal. T�he Municipal Buidng is in compliance with the American The full amount of the fee charged for said foregoing publication is the sum of Disabiiities act, and interpretive� $49.75, charged to Acct. No. 8050640. services for the hearing impaired will be provided upon prior notic�. for information,call 425-430-6510: The cost above includes a $6.00 fee for the printing of the affidavits. Mariiyn,l.Petersen City Glerk Legal Number 9360 Published in tne South courrrtg Journal August 3,2001.9360 /L Legal Clerk, South County Journal � Subscribed and sworn before me on this�day of , � , 2001 ```��i i rr�� ` <.' ��r, .�� ''��i'�. � �< +}��s.c� � =�� ° ' `�' Notary Public of the State of Washington = " = residing in Renton ; _ _ �� a f � King County, Washington �� ;o�: • , _ �'��.s'. p••''t `� �i �� '- .`�',.:..Z•' G �� ',/,/��lll I11��\`\\ AFFIDAVIT OF PUBLICATION . Barbara Alther, first duly sworn on oath states that he/she is the Legal Clerk of the SOUTH COUNTY JOURNAL 600 S. Washington Avenue, Kent, Washington 98032 Crtit e�R� a daily newspaper published seven (7)times a week. Said newspaper is a legal NOTICE OF PUBLtC HEARIN(3 , newspaper of general publication and is now and has been for more than six RENTON CITY COUNGtL. months prior to the date of publication, referred to, printed and published in the �T��Y��t English language continually as a daily newspaper in Kent, King County, � �'�' �� Ot"'� � ' Washington. The South County Journal has been approved as a legal � �� d�Y � �. �1, at f newspaper by order of the Superior Court of the State of Washington for King �-3t1 P,►n.as the date and time for a public hearing to be held in the COUllty. seventh floor Council Chambers of The notice in the exact form attached, was pubtished in the South the Renton Municipal Building, County Joumal (and not in supplemental form)which was regularly distributed to 1055 S. Grady Way, Renton, wA � the subscribers during the below stated period. The annexed notice, a sao55,to consider the following: 2002 Funding. ' 2002 Funding Recommendations Recommendations for Alfocation of General Fund and Community as publi5hed on: 7/20/01 Development Block Grant (CDBG) Funds All interested parties are invited to The full amount of the fee charged for said foregoing publication is the sum of attend the hearing and present $62.25, Charged to AcCt. No. 8050640. written or oral comments regarding the proposal. The Municipal , The cost above includes a $6.00 fee for the printing of the affidavits. Buiiding is in compliance with the' American Disabilities Act, and Legal Number 9305 interpretive services for the hearing impaired will be provided upon prior notice. For information, call 425- ' 430-6510. � �( Marityn J. Petersen City Clerk Legal C erk, South County Journal Published in the south County � Journai July 20,2001,934?5 � _____ Subscribed and sworn before me on this��ay of , 2001 ````\`�N��►�►��j :�•\�`N� •��;y;��j°y��•�'� � �.° . ,e,r ,9F�:�N � ` - �,; ; Notary Public of the State of Washington - i ' ��:'o�� residing in Renton `'%,�� .�; ,.,:��;Nv;��`� King County, Washington �'''��i i i i��►►��``• '''r''' �• ��C'� .r'��`��r� ,.��C�� o?��a/ CITY OF RENTON NOTICE OF PUBLIC HEARING RENTON CITY COUNCIL NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 13th day of August, 2001, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of the Renton Municipal Building, 1055 S. Grady Way, Renton, WA 98055, to consider the following: 2002 Funding Recommendations for Allocation of Community Development Block Grant(CDBG)Funds All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. The Municipal Building is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, ca11425-430-6510. , � Man J. ersen City Clerk Published South County Journal August 3, 2001 Account No. 50640 � Marilyn Petersen -CDBG Public Hearing Page 1 �r+" v.r� From: Karen Marshall To: Petersen, Marilyn Date: 7/30/01 5:11 PM Subject: CDBG Public Hearing The public hearing scheduled for August 13th is only for the CDBG funding recommendations. The general fund public hearing is part of the City budget process, and will not be until the City has their public hearing on the budget (tentatively scheduled for November 19th). Let me know if I need to do anything to clarify this. I will have handouts, and I will be doing the public hearing. Thanks. CC: Utecht, Dianne � � CITY OF RENTON NOTICE OF PUBLIC HEARING RENTON CITY COUNCIL NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 13th day of August, 2001, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of the Renton Municipal Building, 1055 S. Grady Way, Renton, WA 98055, to consider the following: 2002 Funding Recommendations for Allocation of General Fund and Community Developrnent Block Grant (CDBG)Funds All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. The Municipal Building is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, ca11425-430-6510. . � Marilyn J. e sen City Clerk Published South County Journal July 20, 2001 Account No. 50640 . Juty 16,2001 �"" Renton City Council Minutes � Page 232 � American Bass is hosting its annual tournament at Coulon Park on July 21st and 22nd, during which over 50 boats and fisherman will compete for prizes. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Minutes of July 9, Approval of Council minutes of July 9,2001. Council concur. 2001 Appeal: Montemayor Short City Clerk submitted appeal of Hearing Examiner's decision regarding Plat,Mark DeWitt(SHP-01- Montemayor Short Plat(SHP-01-005) filed by Mark DeWitt; four single-family 005) lots on .59 acres located on northeast corner of Benson Rd. S. and SE 29th St. Refer to Planning&Development Committee. (See page 233 for related correspondence.) City Clerk: 2001 Renton City Clerk reported the official population for the City of Renton as of April 1, Population 2001,to be 51,140 as calculated by the State of Washington Office of Financial Management. Information. CAG: 01-093, Benson Rd S City Clerk reported bid opening on 07/11/2001 for CAG-Ol-093,Benson Rd. S. Pedestrian Improvements,RW Pedestrian Improvements project; five bids;project estimate $240,324.60; and Scott Const Co submitted staff recommendation to award the contract to the low bidder,R.W. Scott Construction Company,in the amount of$262,969. Council concur. CAG: 00-179, Senior Center Community Center Department submitted CAG-00-179, Senior Center Sun Sun Room Installation, Sound Room Installation project; and recommended approval of the project, and Glass authorization for final pay estimate in the amount of$56,210.91 to contractor, Sound Glass. Council concur. Human Services: 2002 CDBG Human Services Division recommended setting a public hearing on 08/13/2001 Funds Allocation on the allocation of the 2002 funding recommendations for General Fund and Community Development Block Grant(CDBG) funds. Refer to Communitv Services Committee; set public hearing for 08/13/2001. Annexation: Piele, 142nd Ave Economic Development,Neighborhoods and Strategic Planning Department SE&NE 6th St recommended a public hearing be set on 08/06/2001 to consider the 60% Notice of Intent to Annex for the proposed Piele Annexation and proposed R-8 (Residential Single Family; eight dwelling units per acre)zoning; approximately 20 acres located east and west of 142nd Ave. SE(Hoquiam Ave. NE), south of NE 6th St. (if extended)and west of 144th Ave. SE(if extended). Council concur. Annexation: Shamrock,NE Economic Development,Neighborhoods and Strategic Planning Department 4th St& 148th Ave SE recommended a public meeting be set on 08/06/2001 to consider the 10% Notice of Intent to Annex for the proposed Shamrock Annexation; approximately 66.6 acres abutting the City boundary north of NE 4th St. and located east and west of 148th Ave. SE between 150th Ave. SE on the east and 144th Ave. SE, if extended, on the west. Council concur. Transportation: Passenger Transportation Systems Division requested briefing on proposed passenger Ferry Service on Lake ferry service over Lake Washington by Dutchman Marine dba Lake Sprite. The Washington,Dutchman ferry would dock at Southport and possibly Port Quendall, and would provide Marine commuters living and working in Renton with an alternative means of transportation. Refer to Transportation Committee. , ' CIT'�F RENTON COUNCIL AGENDA �l.L AI#: . S�bmitting Data: For Agenda of: JUly 16, 2�1 DepdDivBoard.. COII1111U1ll� SeIV1CeS�HU111121 SeI'V1C8S scafe coac��t...... Dianne Utecht X6655 Agenda Status Consent.............. X Subject: Public Hearing.. X 2002 Funding Recommendations for General Fund and Correspondence.. Ordinance............. Community Development Block Grant (CDBG) Resolution............ Old Business........ Exhibits: New Business....... 1. Attachment A: 2002 Funding Requests and Study Sessions...... Recommendations �o�aaon......... 2. Attachment B: 2002 Contingency Plan 3. Attachment C: 2002 CDBG Estimate of Funds Recommended Action: Approvals: Refer to Community Services Committee Legal Dept......... Finance Dept...... Schedule Public Hearing for CDBG funding for August 13, Other............... 2001 FiscalImpact: NOrie Expenditure Required $4,92,323 Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... $2(�Z,�23 Total Project Budget City Share Total Project $2��3� SUMMARY OF ACTION: The Human Services Advisory Committee has reviewed the applications for funding, met with a1126 agencies applying for funding, and submits the attached funding recommendations. Human Services received 33 requests for funding totaling $638,330. Using General Fund budget numbers and the projected CDBG numbers, $530,650 is available to allocate. An additional $52,908 is earmarked for CDBG Planning and Administration and used to partially fund the CDBG contract specialist position. The Advisory Committee developed Contingency funding plans for both CDBG and General Fund should more funding become available. The 2002 funding recommendations for the General Fund will be discussed as part of the budget process. It is provided as an informational item only at this time. A public hearing is required for the allocation of 2002 CDBG funds. STAFF RECO�NDATION: Staff recommends the 2002 CDBG funds be distributed according to the Human Services Advisory Committee recommendations and recommends the contingency plan be adopted. Schedule a public hearing on August 13�', 2001 on the allocation of 2002 CDBG funds. C:\My Documents\agendabill.dot/ CI7Y OF RENTON � 2002 FUNDING REQUESTS � Attachment A 2001 2002 Contingenc A enc Request Pu ose Fundin Recomm. fundin GENERAL FUND 1 Cathoiic Communi Services 12,000 Emer enc Assistance Services 12003' 10,000 2 Catholic Communi Services 5,000 Volunteer Chore Senrices 0 3,005 3 CHANGES Parent Su port Network 1,500 Su ort Grou for parents of adolescents 0 0 4 Child Care Resources 10,000 Resource and Referral Services 7,500 7,500 5 Communi Health Centers of Kin Coun 28,325 Prima Medical Care 25,000 25,000 6 Crisis Clinic 5,000 Tele hone Services 3,200 3,300 7 Crisis Clinic 1,000 Teen Link 1,000 1,000 8 Domestic Abuse Women's Networlc 10,000 24 Crisis Line and Su ort Grou s 8,000 0 9 Kent Youth and Famil Services 10,000 Pro'ect Li hthouse 0 0 10 Kin Coun Sexual Assault Resource Ctr 35,000 Sexual Assault Services 30,000 30,000 11 Pre nan Aid of Kent 1,500 Transitional Housin for Pre nant Women 1,500 1,500 12 Renton Area Youth and Famil Services 67,000 Mental Health/Sub Abuse Counselin 65,000 60,000 13 Renton Clothes Bank 8,000 Clothes Bank 8,000 8,000 14 Renton Technical Colle e 30,000 Famil literac /earl childhood education 11,000 10,000 15 Senior Services of Seattle/Kin Coun 5,790 Con re ate Meal Pro ram 0 0 16 Senior Services of Seattle/Kin Coun 8,000 Meals on Wheels 6,000 6,000 17 Senior Services of Seattle/Kin Coun 6,300 Volunteers Trans ortation 5,000 6,000 18 South Kin Coun Multi Service Center 2,100 Emer en Shelter/Transitional Housin 2,100 2,100 19 Ukranian Communi Center of WA 10,000 Advocac Svcs/Refu ee&Immi rant 5,000 5,000 20 Wa Back Inn 20,000 Trans.Housin for Homeless Families 11,000 20,000 21 YWCA 25,000 Advocac Services/DV Victims 23,000 23,000 22 YWCA 5,000 Emer enc Housin for Homeless Fams 5,000 5,000 TOTAL AMOUNT REQUESTED 301,515 $200,300 available in General Fund *Initial fundin of$10,000 was increased 200,300 26,105 with increase in General Fund allocation CDBG PUBLIC SERVICES 23 Communities in Schools of Renton 12,968 Su ortive Nefinrork for Kids to Succeed 12,358 13,000 See 24 Communi Health Ctrs of Kin Coun 13,500 Provide Dental Care to Renton Residents 13,107 13,500 attached 25 Domestic Abuse Women's Network Shelter 15,500 Staffin for Shelter Services 10,858 9,000 for 26 ElderHealth NW/Connection 9,500 Adult Da Care 9,358 9,500 contin enc 27 Emer enc Feedin Pro ram 12,500 Emer enc Food 10,858 12,500 lan for 28 Vsitin Nurse Services of the Northwest 7,612 Health Screenin for Senior Citizens 6,857 7,615 CDBG TOTALAMOUNTREQUESTED 71,580 63,396 65,115funding $65,115 is the amount estimated to be available for CDBG Public Services CDBG CAPITAL REQUESTS 1 Ci of Renton Minor Housin Re air 174,000 Minor Housin Re air Pro ram 168,000 174,000 2 Kin Coun Ma'or Housin Re air 50,000 0 interest loans for housin re airs 40,000 50,000 3 LATCH An le Lake Senior Housin 10,000 Architectural and Desi n Costs 0 10,000 4 Lutheran Social Services 20,000 Desi n/Construction of Multi-Svc Ctr 0 0 5 YWCA 11,235 Ener /Safe U rades to Emer Hs 0 10,000 TOTAL AMOUNT REQUESTED 265,235 244,000 273,259 is the amount estimated to be available for CDBG Capital requests. 2002recomm.�s . � � � Attachment B Contingency Plan for 2002 Funding General Fund and CDBG The Human Services Advisory Committee has adopted the following contingency funding plan should the amounts available for 2002 programs increase or decrease: GENERALFUND Should the amount available for allocation to human services increase for 2002, the Committee recommends funding to the following agencies in the following amounts: Catholic Community ServicesNolunteer Chore Services $ 3,005 Crisis Clinic/TEEN LINK $ 1,000 Renton Technical College/Family Literacy/Early Childhood Ed. $10,000 South King County Multi Service Center/Emer Shelter/Trans. Hsg $ 2,100 Ukrainian Community Center of Washington $ 5,000 YWCA Emergency Housing for Homeless Families 5 000 TOTAL $26,105 Community Development Block Grant Public Services Should there be an increase in CDBG public services funding, the Committee recommends that any increase in funding be allocated as shown: 1. Domestic Abuse Women's Network Shelter Program (currently $9,000) be increased by an additional $6,000. The total amount of the award shall not exceed $15,000. 2. Community Health Centers of King County Dental (currently $13,500) be increased by the amount available up to a maximum total award of$23,500. 3. If any funds remain, the amount should be divided equally among Communities in Schools of Renton, ElderHealth Northwest/Connection, the Emergency Feeding Program, and Visiting Nurse Services of the NW (healthcare assessments). Should there be a decrease in CDBG public services funding, the decrease will be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. H:\Human Services�2002�2002Contingencyplan.doc . � ``'� � Attachment B Community Development Block Grant Capital Funding Should there be an increase in CDBG Capital Funding, the Committee recommends there be no change in the funding recommendations. Should there be a decrease in CDBG Capital Funding, the Committee recommends the decrease will be apptied proportionately based on the project's percentage of the total CDBG Capital funds allocated. Community Development Block Grant Planning and Administration The Committee, noting the City meets the criteria set forth in Section IV of the 2000-2002 Interlocal Cooperation Agreement (ICA) for the King County CDBG Consortium, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG ICA. H:\Human Services�2002�2002Contingencyplan.doc 2002 Estimates of CDBG Fund Distribution as of 4/17/01 Attachment C % of Consortium's ENTITLEMENT RECAPTURED PROGRAM TOTAL PUBLIC PLANNING BALANCE CITY LOW/MOD POP SHARE 1/ FUNDS 2/ 1NCOME 3/ SHARE SERVICE 8�ADMIN AVAIL• , Botheli 0.02531 148,733 - 10,853 159,586 25,979 21,109 112,498 I Burien 0.03786 222,506 - 18,844 241,350 38,865 31,579 170,906 Covington 0.01177 69,143 - 4,953 74,096 12,077 9,813 52,206 Des Moines 0.03712 218,165 - 5,132 223,297 38,106 30,963 154,228 Enumclaw 0.01624 95,430 - 7,655 103,085 16,668 13,544 72,873 Federal Way 0.08643 507,915 - 60,508 568,423 88,716 72,085 407,622 Issaquah 0.00876 51,502 - 4,481 55,983 8,996 7,309 39,678 Kent 0.09200 540,665 - 42,486 583,151 94,437 76,733 411,981 � Kirkland 0.04927 289,531 - 17,112 306,643 50,572 41,091 214,980 Lake Forest Park 0.00974 57,259 - 168 57,427 10,001 8,126 39,300 Mercer Island 0.00986 57,923 - 170 58,093 10,117 8,221 39,755 Redmond 0.04289 252,057 - 29,756 281,813 44,026 35,773 202,014 Renton 0.06344 372,793 - 18,489 391 282 65 115 52 908 273 259 ea ac 0.03292 193,461 - 68,949 262,410 33,791 27,457 201,162 Shoreline 0.05703 335,136 - 27,982 363,118 58,537 47,563 257,018 Tukwila 0.02420 142,237 - 39,121 181,358 24,844 20,187 136,327 TOTAL CITIES 0.60485 3,554,456 - 356,659 3,911,115 620,847 504,461 2,785,807 Co & Sm Cities 0.39515 2,322,129 - 975,811 3,297,940 405,602 329,559 2,562,780 1/ Based on a 2002 entitlement of$7,303,000 and program income of$1,539,993 an administrative setaside of$1,126,414 and a public services � of$300,000. 2/ . Recaptured funds from projects which have been cancelled or completed with a balance will be added in July. 3/This includes program income from the housing repair loan repayments returning to each jurisdiction as well as program income from the Housi Stability Project which is disbributed among all the jurisdictions. Additional program income will be added to this total in July. BUD2002/PTC Est 4-17.x1s (07/09/2001) '`�'' �r.rr , � � r C��Y �� :: ♦ � '� ♦ � � �NTO CITY OF RENTON CITY CLERK DIVISION MEMORANDUM DATE: June 7, 2001 TO: Dianne Utecht FROM: Suzann Lombard x6521�v SUBJECT: 2002 CDBG Funds Application The attached original document has been fully executed and is being returned to you. Thank you. Enclosures: (1) \ , 1 CITY OF RENTON � �� . ,.� CONTRACT CHECKLIST JUN 0 5 2001 STAFF NAME & EXTENSION NUMBER: �� IV N�i L�l.^T�- '��T �en�r�E��n�FICE DIVISION/DEPARTMENT: YY� V Y G.� CONTRACT NUMBER: TASK ORDER NUMBER(if applicable): CONTRACTOR: PURPOSE OF CONTRACT: " //.� G( �%C�e�'� �-��D� CZ�G �� /�1�4 l. LEGAL REVIEW: (Attach letter from city attomey.)f U/� 2. RISK MANAGEMENT REVIEW FOR INSURANCE: (Attach letter.) �'�74 3. RESPONSE TO LEGAL OR RISK MGMT CONCERNS: (Explain in writing how concerns have been met.) 4. INSURANCE CERTIFICATE AND/OR POLICY: (Attach original.) 5. CITY BUSINF�SS LICENSE NUMBER: (Call Finance Dept.) 6. ATTACHED CONTRACTS ARE SIGNED BY CONTRACTOR: (If not, provide explanation.) 7. FISCAL IMPACT: A. AMOUNT BUDGETED (LINE ITEM) (see s.b)* �GIO� Lr�/� — B. EXPENDITURE REQUIRED: ��i � y� 8. COUNCIL APPROVAL REQUIRED (Prepare Agenda Bill.): A. CONTRACT OR TASK ORDER IS $50,000 OR OVER: (Refer to Council committee for initial contract approval; place subsequent task orders on Council agenda for concurrence.) B. *FUND TRANSFER REQUIRED IF CONTRACT EXPENDITURE EXCEEDS AMOUNT BUDGETED. (Refer to Council committee.) C. SOLE SOURCE CONTRACTS. (Refer to Council committee.) 9. DATE OF COUNCIL APPROVAL: ��0/ T'T�- 10. RESOLUTION NUMBER (if applicable): 11. KEY WORDS FOR CITY CLERK'S INDEX: A. B. C. �:�W�aWo�d�rorms��l,kli�c 09/02/93 � � ' 7HE CITY OF RENTON QUALIFIES FOR AN ESTIMATED 390 647 IN 2002 KING COUNTY CONSORTIUM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, WHICH WILL BE AVAILABLE JANUARY 1, 2002. Please check one: Our City does not elect to receive and administer the above estimated pass- through. XXXX Our City elects to receive and administer the above estimated pass-through with the conditions outlined in the 2000-2002 Community Development Block Grant Interlocal Cooperation Agreement. Among other responsibilities, we recognize that in accepting a pass-through we are accepting the responsibility of allocating the pass-through funds in accordance with the Consortium's schedule for submission to the U.S. Department of Housing and Urban Development. Cities which accept the pass-through should check the following if applicable: XXXX Our City would like to allocate a portion of our funds for public (human) service activities. XXXX Our City would like to allocate a portion of our funds for planning and administration activities. XXXX Our City is eligible to request the use of additional planning and administration ceiling. We request the use of any unreserved Pass-through Cities' ceiling, if available. Per Consortium Guidelines, when a Pass-through City reserves its planning and administration ceiling in the Spring, it has the ability to request to use additional ceiling to cover administrative costs. Such requests will have priority over requests to use additional ceiling for planning projects and will be granted only to cities that: a) run a competitive application process, and b) participate in Consortium-wide planning activities. We would like to request additional funds for the following: Funds would be used to update Linkages, our last needs assessment. XXXX Our City would like to contribute a portion of our capital funds to the King County Housing Repair Program so that our residents may participate. We understand that 15% of the total amount allocated will be used for program delivery costs. A portion of the capital funds (amount not yet determined) will go to the Deferred Home Loan Program. The following lists our distribution of CDBG funds for 2002: (List amounts below). Public Planning & Additional Housing Capital Total Funds Services Admin P&A Repair Projects Available Re uested $65,115 $52,273 $10,000 $ $273,259 $390,647 �� _ � ,o � � Sign re of Mayor or Authorized Person Date Jesse Tanner, Mayor AFFIDAVIT OF PUBLICATION . Barbara Alther, first duly sworn on oath states that he/she is the Legal Clerk of the SOUTH COUNTY JOURNAL 600 S. Washington Avenue, Kent, Washington 98032 �.� a daily newspaper published seven (7).times a week. Said newspaper is a legal ' �� newspaper of general publication and is now and has been for more than six J REN7oN Crrv CoU�°'°` months prior to the date of publication, referred to, printed and published in the NOTICE IS HEREBY(?�#f�'�hati� En lish lan ua e continuall as a dail news a er in Kent, Kin Count , Renton City Council has�the i3th: g g 9 Y Y p P 9 Y day of August, 2o0t, at 7:3iD p.m. as Washington. The South County Journal has been approved as a legal the date and time for a public hearing newspaper by order of the Superior Court of the State of Washington for King to be heid in the seventh floor Councii Chambers of the Renton Municipal CoUnty. Building, 1055 S. Grady Way, Renton, The notice in the exact form attached, was published in the South County wA98o55,toconsiderthefollowing: < � Journal (and not in supplemental form)which was regularly distributed to the 2002 Funding Recommendations for Allocation of Community , subscribers during the below stated period. The annexed notice, a Development Block Grant (�DBG) Funds 2002Funding Recommendations (CDBG) AII interested panies ars hrvned to' attend the hearing and present written' as published on: 8/3/01 propo all. The MunicipaleBu ding ishn compliance with the American The full amount of the fee charged for said foregoing publication is the sum of oisabilities Act, and interpretive $49.75, charged to Acct. No. 8050640. seroices for the hearing impaired wiA be provided upon prior notice. For information,call 425-430-6510. The cost above includes a $6.00 fee for the printing of the affidavits. n�tariiyn,l.Petersen City Clerk Legal Number 9360 Published in tne Soutn Counry Journal August 3,2001.9360 � � � � Legal erk, outh County Journal � Subscribed and sworn before me on this�day of � , 2001 ``,`\\(`��trrrii��`' � `�� , ��f/(�i� �� '�^'•/��: e :��•, � � '= . cn� - - = Notary Public of the State of Washington : ' ' residing in Renton ' � � °''��: King County, Washington :� o oc:o�� , �, ry .� �� . ,''`/��i�iii��N�� AFFIDAVIT OF PUBLICATION Barbara Alther, first duly sworn on oath states that he/she is the Legal Clerk of the . �� SOUTH COUNTY JOURNAL , 600 S. Washington Avenue, Kent, Washington 98032 a daily newspaper published seven (7)times a week. Said newspaper is a legal CtTY OF REMT� newspaper of general publication and is now and has been for more than six ��`�.��t3 months prior to the date of publication, referred to, printed and published in the RENTON CITY COUNCIL English language continually as a daily newspaper in Kent, King County, th�� .��t Washington. The South County Journal has been approved as a legal tne t3�► c�y of a�,at, �rk a�� newspaper by order of the Superior Court of the State of Washington for King �.�o p m ��$, Coullty. public hearing to be held in the; The notice in the exact form attached, was published in the South seventh floor Council Chambers of i � County Journal (and not in supplemental form)which was regularly distributed to tne Renton Municipal Building, the subscribers during the below stated period. The annexed notice, a 1055.S. Grady Way, Renton, wA � 98055,to consider the fdlowing: 2002 Funding. 2002 Funding Recommendations Recommendations for Allocation of General Fund and Community as publi5hed on: 7/20/01 Development Block Grant . (CDBG)Funds The full amount of the fee charged for said foregoing publication is the sum of All interested parties are invited to $62.25, charged to Acct. No. 8050640. attend the hearing and present' written or oral comments regarding The cost above includes a $6.00 fee for the printing of the affidavits. the proposal. The Munieipal Building is in compliance with the Le al Number 9305 American Disabilities Act, and g interpretive services for the hearing impaired will be provided upon prior, j notice. For information, call 425-' 430-6510. Marilyn J. Petersen Legal lerk, South Coun# Journal City Cierk � y Published in the South County Journal Juty 20,2001.9345 Subscribed and sworn before me on this�-��ay of , 2001 \``\``4,�� 111`�f I I'r/��,,i' � •F�S' iii �� .' ,��-.;. ! i :F` '� / �' - �y:c�= , � ' � • N� � � - = Notary Public of the State of Washington ; �?��_�? residing in Renton , `` ' � °••'��°��` King County, Washington I ;. ,`, w♦. NV �� ,'��'��UlJ1��i�►��```\` June 4,2001 �r Renton City Council Minutes � Page 173 Transportation: East Valley Rd Transportation Systems Division recommended approval of an agreement with Rehabilitation, WSDOT Grant WSDOT to receive additional grant funding in the amount of$167,411 for the rehabilitation of East Valley Rd. from SW 41st St.to Lind Ave. SW. Refer to Transvortation Committee. MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. COUNCII,CONCUR. Human Services: 200_2 CDBG In response to Mayor Tanner's inquiry regarding whether the Community Funds,King County Development Block Grant funding will come directly to the City instead of through King County now that the City has reached a population of 50,000, Human Services Manager Karen Marshall stated that the City is eligible to become a direct entitlement City in 2003. OLD BUSINESS Finance Committee Chair Parker presented a report recommending approval of Finance Committee Claim Vouchers 193221 - 193583 and one wire transfer totaling$1,330,859.17; Finance: Vouchers and approval of Payroll Vouchers 31730-32003 and 537 direct deposits totaling$1,647,621.58. MOVED BY PARKER, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution#3507 A resolution was read approving the Stone Castle final plat;435 acres located Plat: Stone Castle,Monterey in the vicinity of Monterey Ave.NE,NE 23rd St. and Kennewick Pl.NE(FP- Ave NE(FP-01-049) 01-049). MOVED BY CLAWSON, SECONDED BY NELSON,COLTNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinance was presented for first reading and referred to the Council meeting of 6/11/2001 for second and final reading: Development Services: A- An ordinance was read amending Section 4-1-140.M.3 of Chapter 1, Frame Signs Administration and Enforcement,and adding Section 4-4-100.J.5.1 of Chapter 4,Property Development Standards,of Title IV(Development Regulations)of City Code by adopting fees and a permit schedule for A-frame signs. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 6/11/2001. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#4906 An ordinance was read granting unto Time Warner Telecom of Washington, Franchise: Time Warner LLC,a Delaware Limited Liability Corporation,its successors and assigns,the Telecom of Washington,Fiber right,privilege,authority and franchise to install fiber optics cable underground Optics System together with appurtenances thereto,upon,over,under,along,across the streets, avenues and alleys of the City of Renton for the purpose of installing infrastructure to operate as a broadband digital communication provider and carrier utilizing switching and fiber optic facilities. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4907 An ordinance was read amending Section 4-6-040.C, of Chapter 6, Street and Utility: Sewer Connection by Utility Standards,of Title N(Development Regulations)of City Code by Property Owners Outside City revising policies by which the City allows connection to its sanitary sewer Limits, City Code Revision system by property owners outside of the current City limits. MOVED BY e ' a � June 4,2001 �„r Renton City Council Minutes �+ Page 172 Council President Clawson advised that if the vacation is approved,there will be an opportunity for public comment during the site plan process. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Minutes of May 21, Approval of Council minutes of May 21,2001. Council concur. 2001 Appeal: Service Linen City Clerk reported appeal of Hearing Examiner's decision on the Service Line Expansion, Service Linen expansion site approval(SA-00-131); appeal filed on 5/10/2001 by Jeff Weber, Supply(SA-00-131) Buck&Gordon,LLP,representing Service Linen Supply,Inc.,accompanied by the required fee. Refer to Plannin�&Development Committee. Plat: Stone Castle,Monterey Development Services Division recommended approval,with conditions,of the Ave NE(FP-01-049) Stone Castle final plat; 28 single-family lots on 4.35 acres located in the vicinity of Monterey Ave.NE,NE 23rd St. and Kennewick Pl.NE(FP-01-049). Council concur. (See page 173 for resolution.) Planning: Development Economic Development,Neighborhoods and Strategic Planning Depariment Agreement Changes,Aegis recommended acceptance of proposed changes to the Development Agreement Capital International&T and with T and E Investment,Inc. and Aegis Capital International, approved by E Investment Council on 8/7/2001,which limited use of the site located south of NE 3rd St., between Edmonds and Monroe Avenues NE to Office and Self-Storage,and imposed specific development standards. Refer to Planning&Development Committee. Community Event: Renton Executive Department requested waiver of permit fees for 2001 Renton River River Days Fee Waivers& Days activities endorsed by Renton River Days Board of Directors. Staff Banner Installations additionally sought authorization to install River Days banners on City light poles from June 25 through August 17. Council concur. Streets: Rename Portion of N Executive Department recommended renaming a portion of N.Riverside Dr. Riverside Dr to Nishiwaki from the intersection of N.6th St. and Logan Ave.N.continuing north along Lane the Cedar River Trail to the mouth of the river to Nishiwaki Lane, in honor of the Sister City relationship between Renton and Nishiwaki, Japan. Council concur. Human Services: 2002 CDBG Human Services Division recommended approval of an agreement with King Funds,King County f County accepting an estimated$390,647 in Community Development Block Grant(CDBG)funds for 2002. Council concur. Acquisition: Right-of-Way, Technical Services Division recommended approval of the appraisal and the NE Sunset Blvd&Anacortes setting of compensation at$21,593 for the acquisition of right-of-way as part of Ave NE Intersection the NE Sunset Blvd.(SR-900)and Anacortes Ave.NE intersection Improvement Project improvement project. Council concur. Transportation: Maple Valley Transportation Systems Division recommended approval of a contract with Hwy(SR-169)HOV/Queue Perteet Engineering,Inc. in the amount of$600,318 for the design of the Maple Jump Project,Perteet Valley Highway(SR-169),HOV/Queue Jump Project. Council concur. Engineering, CAG-O 1-071 Transportation: SW 7th St& Transportation Systems Division recommended approval of an agreement with Lind Ave SW Traffic Signal WSDOT to receive grant funding in the amount of$270,000 for the design and Design&Construction, conshuction of a traffic signal at SW 7th St. and Lind Ave. SW. Refer to WSDOT Grant Transportation Committee. CIT�OF RENTON COUNCIL AGENDA �;L AI N: '7• . Submitting Data: COIT11Illlillty S8TV1CeS For Agenda of: JUIle 4 ZOOI DepdDivBoard.. HU1T11II SeI'V1CeS � sr�ff conca�t...... Dianne Utecht X6655 Agenda Status Consent.............. XX Subject: Public Hearing.. Acceptance of 2002 estimated Community Development Correspondence.. Ordinance............. Block Grant funds, as a pass-through city. ReSoi„t;o.............. Old Business........ Exhibits: New Business....... A. Estimated 2002 CDBG distribution Study Sessions...... Information......... B. Pass-through Acceptance Form C. 2000-2002 CDBG Interlocal A reement Recommended Action: Approvals: Council Concur. Legal Dept......... NO Finance Dept...... Other............... Fiscal Impact: Expenditure Required... $3(��,647 Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget Ciry Share Total Project.. SUMMARY OF ACTION: Renton elects to receive and administer an estimated $390,647 as a pass through city, with the conditions outlined in the King County Community Development Block Grant Consortium Guide. Renton recognized that in accepting pass-through funds, the City is responsible for fulfilling the requirements in the 2000-2002 CDBG Interlocal Cooperation Agreement, notifying the public of Renton's priorities for CDBG funds and allocating funds to eligible projects which further the Consortium's housing and community development objectives. STAFF RECOMNIENDATION: Staff recommends that Council authorize the Mayor to sign the certification of Renton's acceptance to receive Community Development Block Grant funds in 2002. H:\HUMAN_SE\2002\passthruagenda.doc.dot/ Revised 2002 Estimate of CDBG Funds based on JRC Adopted Admin Setaside Attachment A - % of Consortium's ENTITLEMENT RECAPTURED PROGRAM TOTAL PUBLIC PLANNING BALANCE CITY LOW/MOD POP SHARE 1/ FUNDS 2/ INCOME 3/ SHARE SERVICE 8�ADMIN VAIL. Botheil 0.02531 148,480 - 10,853 159,333 25,979 20,856 112,498 Burien 0.03786 222,127 - 18,844 240,971 38,865 31,200 170,906 Covington 0.01177 69,026 - 4,953 73,979 12,077 9,695 52,207 Des Moines 0.03712 217,794 - 5,132 222,926 38,106 30,591 154,229 Enumclaw 0.01624 95,267 - 7,655 102,922 16,668 13,381 72,873 Federal Way 0.08643 507,051 - 60,508 567,559 88,716 71,220 407,623 Issaquah 0.00876 51,414 - 4,481 55,895 8,996 7,222 39,677 Kent 0.09200 539,745 - 42,486 582,231 94,437 75,813 411,981 Kirkland 0.04927 289,038 - 17,112 306,150 50,572 40,598 214,980 � Lake Forest Park 0.00974 57,162 - 168 57,330 10,001 8,029 39,300 Mercer Island 0.00986 57,824 - . 170 57,994 10,117 8,122 39,755 ' Redmond 0.04289 251,628 - 29,756 281,384 44,026 35,344 202,014 Renton 0.06344 372,158 - 18,489 390,647 65,115 52,273 273,259 SeaTac 0.03292 193,132 - 68,949 262,081 33,791 27,127 201,163 Shoreline 0.05703 334,566 - 27,982 362,548 58,537 46,993 257,018 Tukwila 0.02420 141,995 - 39,121 181,116 24,844 19,945 136,327 TOTAL CITIES 0.60485 3,548,407 - 356,659 3,905,066 620,847 498,409 2,785,810 Co&Sm Cities 0.39515 2,318,177 - 975,811 3,293,988 405,602 325,607 2,562,779 1/ Based on a 2002 entitlement of$7,303,000 and program income of$1,539,993 an administrative setaside of$1,136,414 and a public services setaside of$300,000. � 2/. Recaptured funds from projects which have been cancelled or completed with a balance will be added in July. 3/This includes program income from the housing repair loan repayments returning to each jurisdiction as well as program income from the Housing Stability Project which is disbributed among all the jurisdictions. Additional program income will be added to this total in July. Bud2002\02PTC E1.xls(05/22/2001) , � �' Attachment B THE CITY OF RENTON QUALIFIES FOR AN ESTIMATED 390 647 IN 2002 KING COUNTY CONSORTIUM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, WHICH WILL BE AVAILABLE JANUARY 1, 2002. Please check one: Our City does not elect to receive and administer the above estimated pass- through. XXXX Our City elects to receive and administer the above estimated pass-through with the conditions outlined in the 2000-2002 Community Development Block Grant Interlocal Cooperation Agreement. Among other responsibilities, we recognize that in accepting a pass-through we are accepting the responsibility of allocating the pass-through funds in accordance with the Consortium's schedule for submission to the U.S. Department of Housing and Urban Development. Cities which accept the pass-through should check the following if applicable: XXXX Our City would like to allocate a portion of our funds for public (human) service activities. XXXX Our City would like to allocate a portion of our funds for planning and administration activities. XXXX Our City is eligible to request the use of additional planning and administration ceiling. We request the use of any unreserved Pass-through Cities' ceiling, if available. Per Consortium Guidelines, when a Pass-through City reserves its planning and administration ceiling in the Spring, it has the ability to request to use additional ceiling to cover administrative costs. Such requests will have priority over requests to use additional ceiling for planning projects and will be granted only to cities that: a) run a competitive application process, and b) participate in Consortium-wide planning activities. We would like to request additional funds for the following: Funds would be used to update Linkages, our last needs assessment. X�CX Our City would like to contribute a portion of our capital funds to the King County Housing Repair Program so that our residents may participate. We understand that 15% of the total amount allocated will be. used for program delivery costs. A portion of the capital funds (amount not yet determined) will go to the Deferred Home Loan Program. The following lists our distribution of CDBG funds for 2002: (List amounts below). Public Planning & Additional Housing Capital Total Funds Services Admin P&A Repair Projects Available Re uested $65,115 $52,273 $10,000 $ $273,259 $390,647 Signature of Mayor or Authorized Person Date � � Attachment C COMMUNITY DEVELOPMENT BLOCK GRANT INTERLOCAL COOPERATION AGREEMENT THIS AGREEMENT is entered into by and between King County and the City of , said parties to the Agreement each being a unit of general local government in the State of Washington. WITNESSETH: WHEREAS, the federal government, through adoption and administration of the Housing and Community Development Act of 1974 (the "Act"), as amended, will make Community Development Block Grant("CDBG") funds available to King County, for expenditure during the 2000-2002 funding years; and WHEREAS, the area encompassed by unincorporated King County and any participating cities, has been designated by the United States Department of Housing and Urban Development ("HUD"), as an urban county for the purpose of receiving CDBG funds; and WHEREAS, the Act directs HLJD to distribute to each urban county the annual appropriation of CDBG funds based on the population characteristics of the urban county; and WHEREAS, the Act allows joint participation of units of general government within an urban county, and a distribution of CDBG funds to such governmental units; and WHEREAS, the CDBG Regulations require the acceptance of the consolidated housing and community development plan ("Consolidated H&CD Plan") by participating jurisdictions; and WHEREAS, King County will undertake CDBG-funded activities in participating incorporated jurisdictions as specified in the Consolidated H&CD Plan by granting funds to those jurisdictions to carry out such activities; and WHEREAS, King County is responsible to the federal government for all activities undertaken with CDBG funds and will ensure that all CDBG assurances and certifications King County is required to submit to HUD with the Annual Action Plan will be met; and WHEREAS, King County and the participating jurisdictions are committed to targeting CDBG funds to ensure benefit to low- and moderate-income persons as defined by HUD; and WHEREAS, King County and its consortium members recognize that the needs of low- . and moderate-income persons may cross jurisdictional boundaries and can therefore be considered regional needs; and OS/22/o 1 1 � � WHEREAS, King County and the participating jurisdictions must submit an Annual Action Plan to HLJD which is a requirement to receive CDBG funds; and WHEREAS, the purpose of this Interlocal Cooperation Agreement, which is entered into pursuant to and in accordance with the State Interlocal Cooperation Act, RCW Chap. 39.34, is to form an urban county consortium, ("Consortium"), for planning the distribution and administration of CDBG and other federal funds received on behalf of the Consortium from HUD, and for execution of activities in accordance with and under authority of the Act; NOW, THEREFORE, 1N CONSIDERATION OF THE FOREGOING CIRCUMSTANCES AND IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, IT IS AGREED THAT: I. GENERAL AGREEMENT King County and participating jurisdiction agree to cooperate to undertake, or assist in undertaking, activities which further the development of viable urban communities, including the provision of decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income, through community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing, funded from annual CDBG funds from federal Fiscal Years' 2000, 2001, and 2002 appropriations, from recaptured funds allocated in those years, and from any program income generated from the expenditure of such funds. II. GENERAL DISTRIBUTION OF FUNDS The distribution within the County of CDBG Funds under Title I of the Act shall be governed by the following provisions, exclusive of the Cities of Auburn, Bellevue, and Seattle. A. The amount needed for administration of the Consortium's CDBG and other federal programs which benefit the Consortium shall be reserved by the County. This amount, hereinafter referred to as the "Administrative Setaside, is contingent upon review by the Joint Recommendations Committee ("the Committee"), as provided in Section VIII.C.1., and approval by the Metropolitan King County Council, as provided by Section XIII.B. B. In addition to the administrative setaside referred to in Section II.A., each year 25% of the public service funds available , not to exceed $300,000, will be subtracted . from the entitlement and reserved for the Housing Stability Program, a public service activity in support of the affordable housing requirements under the implementation of the state Growth Management Act (RCW Chapter 36.70A). This public service os/22/o 1 2 �r+r �.r� setaside will be administered by the County with input from a working group of the participating cities and County staff. This public service setaside will be subject to the same percentage of decrease as the annual public service funds if there are any reductions during the year. C. Of the grant amount remaining after the setasides referred to in Sections II.A. and II.B. ("the Adjusted Grant Amount"), any city which is a participant in this Agreement may be eligible to receive a direct pass-through share ("the pass- through"), provided that: 1. The City's share of the Adjusted Grant Amount equals $50,000 or more based upon the city's percentage of the Consortium's low- and moderate-income persons, as defined by HIJD, or the city's share is less than $50,000 but the City received a pass-through in the previous year and wishes to continue receiving a pass-through; 2. The City participates in developing the Consortium's Consolidated H&CD Plan by identifying its non-housing community development needs; 3. The City may apply for planning dollars from the County and Small Cities Fund, as defined in Section II.D. below, the year prior to accepting a pass- through, the amount to be at least what the City would have received for planning and administration had they been a pass-through city; 4. In the fall before the first program year it becomes a pass-through city, the City may elect to take the entire pass-through and allocate all their funds, or to take a partial pass-through and allocate only their public services or capital funds, depending on which needs they have identified and on whether the city can meet the Consortium's schedule for allocating the funds and for submitting proposed projects to HUD. If the new pass-through city chooses to allocate only part of their pass-through funds, the Joint Recommendations Committee will allocate the remaining funds to one or more regional projects benefiting residents of the city and surrounding area. In any case, the City will continue to receive its planning allocation; and 5. The participating City agrees to abide by Consortium requirements to receive a pass-through of CDBG funds or their ability to receive a pass-through will be revoked. The responsibilities of these pass-through jurisdictions are defined in Section X. Participating cities may elect not to receive a direct pass-through but may compete for County and Small Cities Funds, as defined in Section II.D., below. D. The funds remaining in the Adjusted Grant Amount after the distribution of the pass- through funds referred to in Section II.C. shall be referred to as the County and Small Cities Fund, and shall be allocated on a competitive basis to projects serving the OS/22/O 1 3 � � cities not qualifying to receive or not electing to receive a pass-through, and/or projects serving the unincorporated areas of the county. E. If the monies assigned to a project during the period of this Agreement exceed the actual cost of the project, or if the project is later reduced or canceled, then the excess monies or recaptured funds, will be recaptured by the County and will be redistributed as follows: l. Administrative setaside funds, as defined in Section II.A. and public service setaside as defined in Section II.B. which are recaptured shall be returned to the Consortium and be distributed to the Pass-through Cities and County and Small Cities Funds based on their percentage of the Consortium's low- and moderate- income persons, as defined by HUD. 2. Funds recaptured from a project funded through a City's pass-through fund, as defined in Section II(C), shall be returned to the City's pass-through fund, unless the City no longer qualifies for a pass-through as provided in Section II.C.1., in which case the funds shall be returned to the County and Small Cities Fund. 3. Funds recaptured from a project funded through the County and Small Cities Fund, as defined in Section II(D), shall be returned to the County and Small Cities Fund. F. Unallocated or recaptured funds from 1987 and prior years (e.g., unallocated or recaptured "Population," "Needs," or "Joint" funds) shall be returned to the Consortium and be distributed to the Pass-through Cities and the County and Small Cities Funds based on their percentage of the Consortium's low-and moderate- income persons, as defined by HLJD. G. Funds received by a jurisdiction or CDBG subrecipient generated from the use of CDBG funds, hereinafter referred to as program income, shall be returned to the fund which generated the program income as follows, unless an exception is specifically recommended by the Committee and approved by the Metropolitan King County Council: 1. That portion of the program income which is interest or fee income generated through Community Development Interim Loan (CDIL) and Section 108 loan guarantee projects (as provided in Section 108 of the Act), both of which use all or a portion of the Consortium's total available CDBG funds, shall be returned to the Consortium. The funds shall be used for the direct costs (e.g., staff, attorney, and bank fees, advertising costs, contract compliance costs), necessary for the marketing, negotiation, and implementation of the interim loan and 108 loan • activities, and for other Consortium-wide or subregional capital projects or programs, including other Consortium-wide economic development projects or OS/22/O 1 4 � � programs. Use of the funds shall be recommended by the Committee each year after review by an inter jurisdictional staff group. 2. Program income generated from a project (including housing repair) funded through a city's pass-through fund, as defined in Section II.C., shall be returned to the City's pass-through fund, unless the City no longer qualifies for a pass- through as provided in Section II.C.1., in which case the program income shall be returned to the County and Small Cities Fund. 3. Program income generated from a project (including housing repair) funded through the County and Small Cities Fund, as defined in Section II.D., shall be returned to the County and Small Cities Fund. 4. Program income generated from projects funded in 1987 (except for housing repair) and prior years shall be returned to the Consortium and be distributed to the Pass-through Cities and the County and Small Cities Funds according to their share of the Consortium's low- and moderate-income persons, as defined by Hi.TD. III. USE OF FUNDS: GENERAL PROVISIONS A. The County and each of the Pass-through Cities shall specify activities and projects which it will undertake with the funds described in Section II. above. B. The County and each of the Pass-through Cities shall ensure that CDBG funds are targeted to activities which can document predominant (51%) benefit to low- and moderate-income people and that the overall program meets or exceeds HIJD's requirements for the percentage of funds spent to benefit low- and moderate-income persons in King County. C. Pass-through Cities may exchange their CDBG funds with other Pass-through Cities for general revenue funds. The use of general revenue funds obtained by a pass- through City in this manner shall be consistent with the general intent of the community development program, but shall not be considered CDBG program income. D. The County and each of the Pass-through Cities shall conduct the appropriate citizen participation activities as required by HLTD regulations. E. Approval of projects must be secured through formal grant applications (proposals) to King County; approval of activities shall be secured when the annual program is . approved or amended. OS/22/O 1 g � � F. General administrative costs incurred by Pass-through Cities shall be paid for out of the pass-through or from local funds. Costs incurred in administering specific projects may be included in project costs. IV. USE OF ADMINISTRATION FUNDS A. A pass-through city may reserve a portion of its entitlement share to cover administrative costs of its local CDBG Program or to fund planning projects, however, this amount must be reserved by spring of each year and will be based upon the City's proportion of low- and moderate-income persons, as defined by HUD. B. In addition to the responsibilities outlined in Section X., Pass-through Cities may use additional pass-through funds to cover part of their administrative costs if: 1. Planning ceiling (the maximum amount allowed by HUD for planning and administration activities which cannot exceed 20% of the annual entitlement plus program income) is available; 2. The City runs a competitive process for the distribution of the CDBG funds; and 3. City staff participate in Consortium-wide planning processes such as development of tfie Consolidated H&CD Plan and the HOME Consortium Working Group. C. Requests from Pass-through Cities to use the balance of planning ceiling, if available, to cover additional administrative costs will take priority over requests for planning projects. D. Pass-through city staff who are supported with administrative funds would also be expected to assist in preparing and/or presenting information to the Committee. V. USE OF PUBLIC SERVICE FUNDS A Pass-through city may reserve a portion of its entitlement share to cover public service activities; however,the amount must be reserved by spring of each year and will be based upon the city's proportion of low- and moderate-income persons, as defined by HUD. VI. PROGRAM INCOME � A. The participating jurisdiction must inform King County of any income generated by the expenditure of CDBG funds received by the participating jurisdiction. OS/22/01 6 � � B. Any such program income is subject to requirements set forth in Section II.G. of this Agreement. C. Any program income the participating jurisdiction is authorized to retain may only be used for eligible activities in accordance with all applicable CDBG requirements. D. King County has the responsibility for monitoring and reporting to HUD on the use of any such program income and thereby requires appropriate record keeping and reporting by the participating jurisdiction as stated in the signed certification to receive "Pass-through City" status and in each city's contract to receive CDBG planning and administration funds. E. In the event of close-out or change in status of the participating jurisdiction any program income that is on hand or received subsequent to the close-out or change in status shall be paid to King County Consortium. VII. REAL PROPERTY A. Participating jttrisdictions owning community facilities acquired or improved in whole or in part with CDBG funds must comply with change of use restrictions as required by HUD and the policies adopted by the Committee as found in the Consolidated H&CD Plan. B. The participating jurisdiction must notify King County prior to any modification or change in the use of real property acquired or improved in whole or in part with CDBG funds. This includes any modification or change in use from that planned at the time of the acquisition or improvement, including disposition. C. The jurisdiction shall reimburse King County in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under the CDBG regulations. D. Program income generated from the disposition or transfer of property prior to or subsequent to the close-out, change of status, or termination of the cooperation agreement between the county and the participating jurisdiction shall be subject to the requirements set forth in Section II.G. and Section VI. VIII. JOINT RECOMMENDATIONS COMMITTEE . A Joint Recommendations Committee shall be established. OS/22/O 1 � � � . A. Composition. The Committee shall be composed of four County representatives and five Cities representatives. The four County representatives may be representatives of Department Directors or their designees, and/or citizen representatives of unincorporated communities. County representatives shall be specified in writing and should, where possible, be the same person consistently from meeting to meeting. The five participating city representatives and their alternates will include city planning directors or comparable level staff, or elected officials. Two city representatives and their alternates will be from the north/east region of the County and two city representatives and their alternates will be from the south region of the County. An additional revolving position on this Committee shall be rotated between the HOME-only cities of Auburn and Bellevue. The revolving position will be non-voting, except on issues related to the King County HOME Consortium and other federal housing-related funds (excluding CDBG). B. AQpointments. The King County Executive shall appoint the four County representatives (no more than one representative per unincorporated community or Department). The Suburban Cities Association will select eight different jurisdictions, four to serve as members and four as alternates, which in turn, will assign representatives to this Committee. Priority for one of the positions will be for a small city representative. The revolving HOME position will be appointed annually by the respective jurisdiction. Members of the Committee shall serve for two years, or at the pleasure of their respective appointing authorities. The chairperson and vice-chairperson of the Committee shall be chosen from among the members of the Committee by a majority vote of the members for a term of one year beginning the first meeting of the calendar year. Attendance of five members will constitute a quorum. C. Powers and Duties. The Committee shall be empowered to: 1. Review and recommend to the King County Executive all policy matters on the Consortium's CDBG and HOME Program including the amount of administrative setaside, priorities governing the use of the public services setaside, and projects or programs to be funded with the program income from community development interim loans and Section 108 loan guarantees (as allowed in Section 108 of the Act). 2. Review, recommend, and endorse the Consolidated H&CD Plan required by HUD. 3. Review plan and program disagreements between the County and participating jurisdictions and offer recommendations to the King County Executive. 4. Review and recommend sanctions to be imposed on cities for failure to meet responsibilities as contained in Section X. of this Agreement. Any os/22/ol s � ��r+' recommended sanctions will ensure that the City's low- and moderate-income residents continue to benefit from CDBG funds. Sanctions will be imposed to prevent the King County Consortium from losing a share of its entitlement due to participating cities' inability to meet federal requirements. 5. Review and recommend projects for funding under the Section 108 loan guarantee program (as allowed in Section 108 of the Act). 6. Review and recommend projects for funding from the remainder of any new Pass-through City's funds if that new Pass-through City chooses to take only a partial pass-through as provided in Section II.C.4. above. IX. RESPONSIBILITIES AND DUTIES OF THE KING COUNTY HOUSING AND COMMUNITY DEVELOPMENT PROGRAM STAFF Those King County Housing and Community Development Program Staff positions which are funded through the administrative setaside, hereinafter referred to as the Staff, serve as staff to all Consortium partners and the Committee and provides liaison between the Consortium and HUD. A. Resnonsibilities to the Joint Recommendations Committee. The Staff shall: 1. Solicit and presenf to the Committee all applicable federal and County policy guidelines, special conditions, and formal requirements related to the preparation of the Consolidated H&CD Plan, and related to administration of the programs under these plans. 2. Prepare and present written materials required by HLTD and the Metropolitan King County Council as components of the Consolidated H&CD Plan to be prepared pursuant to this Agreement, including but not limited to: collection and analysis of data; identification of problems, needs and their locations; development of long and short term objecives; consideration of alternative strategies; and preparation of the administrative budget. 3. Prepare and present to the Committee policy evaluation reports or recommendations, and any other material deemed necessary by the Committee to help the Committee fulfill its powers and duties. 4. Collaborate with City staff working groups and present to the Committee specific sanctions to be imposed on cities which fail to meet their responsibilities as contained in Section X. and as contained in specific annual agreements. OS/22/O 1 9 � � B. Responsibilities to Jurisdictions Which are Parties to This A�reement. The County will develop strategic plans which will identify housing and community development needs and objectives to address high priority needs in the balance of the County in accordance with the primary goals and requirements of the Act. The Consolidated H&CD Plan, including the housing and community development objectives will meet the HUD requirement for a Community Development Plan. The objectives and any local program criteria outlined within the Consolidated H&CD Plan will be consistent with local comprehensive plans being developed under the Growth Management Act. The Staff shall: 1. Prepare and present to the King County Executive and Council material necessary for the approval of the County and Small Cities portion of the annual program. 2. Present to the Metropolitan King County Council the Consortium's annual program for adoption. 3. Distribute to participating jurisdictions, prior to any Joint Recommendations Committee decision based upon it, information concerning proposals having implications for Consortium-wide funding as provided in Section II.G.l. above. The counTy will incorporate jurisdictions' feedback in materials forwarded to the Joint Recommendations Committee or the Metropolitan King County Council. 4. Provide regular written reports outlining the outcomes and costs of the Consortium wide housing stability and economic development programs such that this information is available for participating jurisdictions' review and comment prior to the Joint Recommendations Committee's decisions on the programs' budgets for the following year, and provide quarterly status reports to the Pass-through Cities on those housing repair and capital projects which the county is administering on behalf of the Pass-through Cities. 5. Administer the Consortium's CDBG Program: • help to identify needs in communities; • provide assistance in interpreting HUD regulations; • provide technical assistance to cities as necessary to enable them to meet their responsibilities as partners to the Agreement; • assist in the development of viable CDBG proposals; • review all proposals for CDBG funding; • inform participating jurisdictions in a timely way of the amount of capital dollars available for distribution regionally and the requirements regarding eligibility for them. O S/22/o 1 10 '�rr' '�.�` • develop contracts for funded projects in a timely fashion; public (human) services programs have a high priority and will receive authorization to proceed within 15 working days of the beginning of the program year if all relevant information needed to prepare the contract has been submitted; • monitor subrecipient and city-funded projects; • monitor and enforce compliance with the federal wage and relocation requirements; • reimburse all eligible costs; • prepare and submit required documents and reports to HLTD; and • provide oversight of the CDBG Consortium to ensure compliance with all federal requirements. 6. Upon request by a Pass-through City, staff will develop, administer, and implement a city's CDBG-funded contract. Additionally, multi jurisdictional projects funded by King County and/or one or more cities will be developed and implemented by Staff. 7. King County shall determine, with the advice of representatives from small cities, the use of the County and Small Cities Funds in a manner consistent with the Consolidated H&CD Plan including its local program criteria. X. RESPONSIBILITIES AND POWERS OF PASS-THROUGH CITIES In order to receive a direct share of the entitlement, Pass-through Cities participating in this Agreement shall have the following responsibilities and powers: A. Pass-through City Councils may adopt local program criteria which will address housing and community development needs in coordination with the Consortium's timeline for consolidated planning effort and which will be consistent with federal requirements, Consortium-wide policies and local comprehensive plans being developed under the Growth Management Act. B. Notify the County of the citizen participation activities undertaken by local jurisdic- tions as well as any changes made by the jurisdiction to funded CDBG activities in a timely manner as referenced under Section III.D. C. Each Pass-through City shall exercise local discretion in determining the use of its pass-through funds in a manner that (1) is consistent with the Consolidated H&CD Plan, (2) recognizes the federal requirement at 24 CFR Part 570.2 that a minimum of � 70% of the funds be spent on activities benefiting primarily low and moderate os/22/o 1 11 � � . income persons, and (3) is in accordance with the Consortium's schedule for submission to HUD. D. City legislative bodies shall approve or disapprove via motion or resolution all CDBG activities, locations, and budgets submitted by Pass-through City staff. Notice of these actions are to be forwarded to the County in a timely manner. E. Pass-through City staff shall review all project proposals for consistency with federal threshold requirements and Consortium-wide policies prior to submission to the County, and ensure that all relevant information necessary to prepare a contract is submitted to the County in a timely manner. F. Pass-through City staff shall assist in the development of the Consortium-wide Consolidated H&CD Plan which includes housing and other community development needs, resources, objectives, and adopted projects. G. Pass-through City staff shall implement CDBG-funded projects within the program year and submit both vouchers and required reports to the County in a complete and timely manner. H. Pass-through City staff shall participate in other Consortium-wide plaruZing activities such as HOME policy development and monitoring the Housing Stability Program. I. Pass-through City staff shall collaborate with County staff working group and present to the Committee specific sanctions to be imposed on cities which fail to meet their responsibilities as contained in this section and as contained in specific annual agreements. J. Each Pass-through City shall examine its role in recognizing and addressing regional � or Consortium-wide needs and may participate in a coordinated funding approach with other jurisdictions and the County to serve their residents. XI. RESPONSIBILITIES OF OTHER CONSORTIUM CITIES Other Consortium cities must apply for funds through the annual County and Small Cities application process. The Small Cities shall: A. Coordinate with County Staff in identifying community development needs and local program criteria for addressing them. B. Prepare applications for CDBG funds to address local needs. C. Obtain City council authorization far proposed projects. D. Carry out funded projects in a timely manner. OS/22/O 1 12 �rr+` �rr XII. RESPONSIBILITIES OF ALL PARTICIPATING JURISDICTIONS A. Each participating jurisdiction shall fulfill to the County's satisfaction all relevant requirements of federal laws and regulations which apply to King County as applicant, including assurances and certifications described in Section XIV.D. B. Each participating jurisdiction or cooperating unit of general local government has adopted and is enforcing: 1. a policy which prohibits the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. a policy which enforces applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of non- violent civil rights demonstrations within jurisdictions. C. Pursuant to 24 CFR 570.501(b), all participating units of local government are subject to the same requirements applicable to subrecipients, excluding the County's Minority and Women Business Enterprises requirements. The applicable requirements include, but are not limited to, a written agreement with the County which complies with 24 CFR 570.503 and includes provisions pertaining to the following items: statement of work; records and reports; program income; uniform administrative items; other program requirements; conditions for religious organizations; suspension and termination; and reversion of assets. D. All participating units of local government understand that they may not apply for grants under the federal Small Cities or State CDBG Programs which receive separate entitlements from HUD during the period of participation in this Agreement. Consortium cities which do not receive a direct pass-through of CDBG funds may apply for grants under the County and Small Cities Fund. E. All units of local government participating in the CDBG urban county through this interlocal cooperation agreement understand that they are also part of the urban county for the HOME program and may participate in a HOME program only through the CDBG urban county. OS/22/O 1 13 � � XIII. RESPONSIBILITIES AND POWERS OF KING COUNTY ON BEHALF OF THE CONSORTIUM King County shall have the following responsibilities and powers: A. The Metropolitan King County Council shall have authority and responsibility for all policy matters, including the Consolidated H&CD Plan, upon review and recom- mendation by the Committee. B. The Metropolitan King County Council shall have authority and responsibility for all fund allocation matters, including the approval of the annual administrative setaside and the approval and adoption of the Consortium's annual CDBG Program. C. The King County Executive shall have the authority and responsibility to approve requested changes to the adopted annual CDBG Program in the following circumstances: 1. The requested change is to a Pass-through City's portion of the adopted annual program, and the change is requested by the legislative body of the Pass-through City; or 2. The requested change is in the County and Small Cities portion of the adopted annual program, and it is limited to a change of project scope or change of project implement or in a specific project, and it is requested by the subrecipient, and the change is made in consultation with the Councilmember in whose district the project is located. D. The King County Executive, as administrator of this CDBG Program, shall have authority and responsibility for all administrative requirements for which the County is responsible to the federal government. E. The King County Executive shall have authority and responsibility for all fund control and disbursements. F. Notwithstanding any other provision contained in this Agreement, the County as the applicant for CDBG funds has responsibility for and assumes all obligations as the applicant in the execution of this CDBG Program, including final responsibility for selecting activities and annually submitting Action Plans with HUD. Nothing contained in this Agreement shall be construed as an abdication of those responsi- bilities and obligations. OS/22/O 1 14 � � XIV. GENERAL TERMS A. This Agreement shall extend through the 2000, 2001, and 2002 program years, and will remain in effect until the CDBG funds and program income received with respect to activities carried out during the three-year qualification period are expended and the funded activities completed. This agreement will be automatically renewed for participation in successive three-year qualification periods, unless the county or the city provides written notice it wishes to amend or elects not to participate in the new qualification period by the date set forth by the United States Department of Housing and Urban Development in subsequent Urban County Qualification Notices. King County, as the official applicant, shall have the authority and responsibility to ensure that any property acquired or assisted with CDBG funds is disposed of or used in accordance with federal regulations. B. Pursuant to 24 CFR Part 570.307(d)(2), during the period of qualification no included unit of general local government may terminate or withdraw from the cooperation agreement while it remains in effect. C. It is understood that by signing this Agreement the jurisdictions shall agree to comply with the policies and implementation of the Consolidated H&CD Plan. D. Parties to this Agreement must take all required actions necessary to assure compliance with King.County's certification required by Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, (Title III of the Civil Rights Act), the Fair Housing Act as amended, Section 109 of Title I of the Housing and Community Development Act of 1974, as amended, the Americans with Disabilities Act of 1990, and other applicable laws. E. No CDBG funds shall be expended for activities in, or in support of any participating city that does not affirmatively further fair housing within its own jurisdiction or that impedes the County's actions to comply with its fair housing certification. F. It is recognized that amendment of the provisions of this Agreement may become necessary, and such amendment shall take place when all parties have executed a written addendum to this Agreement. The City and the County agree to adopt any amendments to the agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice applicable for a subsequent three-year qualification period, and to submit such amendment to the United State department of Housing and Urban Development. Failure to adopt such amendment will void the automatic renewal of , such qualification period. OS/22/O 1 15 �'" � . G. Calculations for determining the number of low- and moderate-income persons residing in the County and cities shall be based upon official HUD approved 1990 Census data, and on the official annual estimates of populations of cities, towns and communities published by the State of Washington Office of Program Planning and Fiscal Management. H. Participating jurisdictions shall be considered to be those jurisdictions which have signed this Agreement. I. Jurisdictions undertaking activities and/or projects with CDBG funds distributed under this Agreement retain full civil and criminal liability as though these funds were locally generated. J. King County retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which King County may require the local incorporated jurisdiction or contractor to furnish data, information, and assistance for King County's review and assessment in determining whether King County must prepare an Environmental Impact Statement. K. Jurisdictions retain responsibility in fulfilling the requirements of the State Environmental Policy Act under which King County has review responsibility only. CITY OF KING COUNTY, WASHINGTON Signature of Chief Executive Officer for Ron Sims, County Executive Name and Title (printed) Date: Date: O S/22/O 1 16