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HomeMy WebLinkAboutAdden 4 CAG-11-176,Adden#4-16 Consortium Project Agreement 70 Parties: Provide for a high speed optical network ringing Lake Washington with optical nodes located at the Westin Building, UW-Bothell campus, Bellevue City Hall, King County Regional Communications and Emergency Coordination Center, Valley Communications Center and the King County Data Center at Sabey Campus. An Addendum to the Community Connectivity Consortium's Project Agreement Template Policy 1 i . i 41•10 *art . i Table of Contents 1 I. Project Summary 3 A. Project Number 70 3 1 B. Project Nante 3 C. projeCt pesctiption. 3 D. Lead Agency/Project Manager 3 E. Participating Agencies 3 II. Description of Project 3 1 A. Fiber Segments 3 B. Active Electronics 5 C. Project Specifications and Scope of Work 5 i III. Responsibilities 6 A. University of Washington 6 B. Node Site Hosts 7 C. City of Bellevue 8 D. King County 8 E. Valley Communications Center 8 F. Fiber Optic Segment Contributors 8 G. System Changes 9 -:1 .:, IV. Project Budget/Payments 10 A. Budget 10 $ B. Optional Services Costs 10 C. In-Kind Asset Contributions 11 1 D. Payments 11 E. Completion and Acceptance 12 V. Optical System Equipment Refreshes 12 VI. Agreement Term 13 VII. Apportionment of Liability 13 VIII. Disclaimer,Third Party Components, and Exclusion of Damages 14 IX. Project Schedule 15 X. Changes or Addenda to Project Agreement Template Policy 15 1 XI. Miscellaneous 15 ] XII. Approvals 16 1 i . 1 2 A 1 � � l. Project Summary A. Project Number 70 B. Project Name C3 Optical Network System around Lake Washington C. Project Description This Consortium Project Agreement #70 ("Agreement"), consisting of this agreement, its appendices A-F, attached hereto and incorporated herein, and the Template Policy,is entered between the Community Connectivity Consortium ("C3"), the University of Washington ("UW"), and contributing project members as noted in Section E below for design, provisioning, and delivery of a high speed optical network around Lake Washington ("the System"). The System may only be used for the purpose of supporting public,not-for-profit, and governmental institutions unless explicitly agreed otherwise in writing by all parties. This project includes pathway, conduit, fiber and electronics to build and operate a high speed dense wave division multiplex ("DWDM") optical network around Lake Washington connecting The Westin, Seattle;UW-Bothell Campus;the City of Bellevue;the King County Regional Communications and Emergency Coordination Center ("RCECC"), Renton; Valley Communications Center, Kent; and King County Data Center ("KCDC") at Sabey Campus. Tukwila. D. Lead Agency/Project Manager University of Washington E. Participating Agencies City of Auburn City of Bellevue City of Federal Way City of Kent City of Kirkland City of Renton King County Valley Communications Center ll. Description of Project A. Fiber Segments l. Route Segment Descriptions • Fiber used in this project shall include existing fiber in 11 segments. - Segment 1 —The Westin, Seattle to UW-Bothell Campus, Bothell. Segment contributor: UW - Segment 2—UW-Bothell to City of Kirkland City Hall, Kirkland. 3 �111�` � . Segment contributor: UW - Segment 3 —Kirkland City Hall to Bellevue City Hall, Bellevue Segment contributor: City of Kirkland - Segment 4—Bellevue City Hall to King County RCECC, Renton. Segment contributor: City of Bellevue - Segment 5 —King County RCECC to Benson Hill Elementary, Renton. Segment contributor: City of Renton - Segment 6—Benson Hill Elementary to Comcast Kent Vista Hub, Renton. Segment Contributor: King County - Segment 7 —Comcast Kent Vista Hub to Valley Communications Center, Kent. Segment Contributor: City of Kent - Segment 8 —Valley Communications Center to City of Auburn data center, Auburn. Segment contributor: City of Auburn - Segment 9—City of Auburn data center to City of Federal Way data center, Federal Way. Segment contributor: King County - Segment 10—City of Federal Way data center to KCDC at Sabey Campus, Tukwila. Segrnent Contributor: City of Federal Way - Segment 11 —KCDC at Sabey Campus to the Westin Building, Seattle. Segment contributor: UW • Specific fiber routing is shown on Appendix D to this Agreement. Some splicing of existing fiber will be required to complete the loop. 2. Points of Demarcation/Node Sites: • The Westin Building Node Site Host: UW Address: Suite 804, 2001 6`h Ave, Seattle, WA • UW-Bothell Campus, Bothell Node Site Host: UW Address: Physical Plant Bldg., 18115 Campus Way NE, Bothell, WA • City of Bellevue City Hall Node Site Host: City of Bellevue 4 � � Address: Room MECO1, 450 110th Ave NE, Bellevue, WA • King County RCECC Node Site Host: King County Address: Room 142, 3511 NE 2°d St, Renton, WA • Valley Communications Center Node Site Host: Valley Communications Center Address: Room 153, 27519 108 Avenue SE, Kent, WA • KCDC at Sabey Campus Node Site Host: King County Address: KCDC, 3655 S 120`h Place, Bldg. 5, Tukwila, WA B. Active Electronics 1. Base System Description. The base system hardware includes chassis, system management hardware and software, amplifiers, and filters. The base system will provide the following capabilities: • A DWDM system with 80 wave capacity. • Each wave is capable of supporting Ethernet services ranging in speed from 1 to 100 Gigabit per second ("Gbps"), depending on the equipment purchased. • 40 waves will be allocated to UW. • 40 waves will be allocated to C3. 2. Ethernet Services Description. The initial C3 investment includes one Ethernet service switch at each Node site as follows: • Sixteen 1 Gigabit Ethernet ("GE") services will be available to C3 members from any Node Site to any Node Site on the ring. � Six of the C3 waves will be used for the 16x 1 GE services. • Four of the C3 waves will be made available to King County in exchange for funding of a node site to be installed and operated at the Valley Communications Center as detailed in the Project Budget Table below, leaving 30 waves available for C3's future allocation. All services on the network will be path protected at layer 1 to survive fiber breaks. This protection is provided by an Optical Path Protection Module, which protects services at the per-wave level. The services are demarked at the client port on the node. All base system and optional services will be provisioned with path protection as a standard. There will be no option to have unprotected services on the backbone. C. Project Specifications and Scope of Work This project shall meet all Node Site specifications, as outlined in Appendix A, and shall follow manufacturer recommendations for equipment installation and operations. Any deviations from Node Site specifications are clearly documented in Appendix B and shall be 5 � � , remedied by the Node Site Host prior to the Acceptance Date unless deemed an acceptable risk by the Lead Agency. 111, Responsibilities The following responsibilities of the organizations listed below shall exist for the term of this Agreement as specified in Section V below, and for any subsequent extensions as allowed by this Agreement: A. University of Washington l. Lead Agency. UW shall act as the project manager, system architect, equipment, operations and maintenance supplier for a high speed optical network ringing Lake Washington (see Appendix D, Ring Map). 2. Operations/Maintenance. Although jointly funded, all the C3 equipment will be procured, owned, operated, and maintained exclusively by UW except as described in the remainder of this Section III). C3 members, including future members, may use the fiber ring in accordance with the terms of this Agreement. All scheduled maintenance shall be performed during agreed upon maintenance windows. UW Network Operations Center ("NOC") will make reasonable efforts to ensure that optical network services are available and monitored 24 hours a day, 7 days a week, with the exception of upgrades,maintenance, and outages. In the event of a C3 equipment failure, the UW NOC will dispatch UW engineers to the applicable node site as required at the discretion of the UW NOC. UW NOC shall report, via web page and email distribution lists, all network outages and network incidents to C3 as they occur. C3 may report any known service outages to UW NOC by calling 206-221- 6000 or sending an email to netops(c�uw.edu. 3. Maintenance Agreements. UW will maintain all C3 equipment vendor maintenance agreements, which will require a C3 maintenance commitment for the life of the equipment. 4. Spares. UW will also maintain spares for all of the base system hardware as identified in Appendix C. 5. Change Management. UW shall notify C3 of any system changes materially affecting the C3 service. UW shall use industry standard change management procedures for system changes as follows: • Routine - The standard process: 7-10 business days • Urgent- For change requests that address time-critical and significant network outages, security threats, or business risks • Recurring- Lower-risk, lower-impact network changes that occur on a regular, scheduled basis. 6. Westin and UW Bothell sites. In addition to Node Site responsibilities listed in Section III.B below, UW will provide rack and cabinet space in the Westin and UW Bothell Node Sites, as described in Appendix B. 6 � � B. Node Site Hosts l. "Node Site Hosts"means the parties listed in the following table: �� , > �,� � � � . � � , 1'�r����f`e��er � ������ �btac# ��n�i � � ��s��� �� � ,A�er�iours S`.3 5«S�a^F qtd:L ,X:-#"" ,�f�`3�r""'3f�"T �q �,�t sr ��f�� 46�`�.' { wk.sy� . � g � � �� �'� �i�i�'���6xi�ai� �oiitact x City of Bellevue IS Help Desk 425.452.2886 425.452.2886 � King County KC NOC 206263.7000 206.263.7000 (RCECC and Sabey Campus) Valley Help Desk 253.372.1575 253.372.1575 Communications Center University of NOC 206.221.6000 206.221.6000 W ashington *Business hours shall be considered 7 a.m.-5 p.m.for purposes of this Agreement. 2. Node Site Operations. Each Node Site Host shall be responsible for the operation of the Node Site facility at the specific locations outlined above, in accordance with the C3 Node Site Specifications listed in Appendix A. Each Node Site Host shall operate the Node Site on a 24x7x365 basis. UW NOC is responsible for the 24x7x365 monitoring of the network. Should an interruption in service occur, UW NOC will initiate immediate restoration and notification procedures. As required,Node Site Hosts and Fiber Optic Segment Contributors shall: a. Respond (Mean time to Respond) acknowledging the service disruption within 30 minutes of initial contact. b. Arrive on site within 2 hours of initial contact. Reasonable efforts will be made to commence work immediately and work until complete. c. Node Site Hosts shall make reasonable efforts to provide hourly updates to the UW NOC. d. UW NOC will make reasonable efforts to provide subsequent updates via web page and email distribution lists to C3 members until the outage is resolved. Members may use staff, support vendor or in the instance of a fiber break, C3 contracted firms to resolve the issue. 3. Node Site Maintenance. Each Node Site Host shall be responsible for the maintenance of its Node Site facility, and shall maintain, for the duration of this Agreement, a parts replacement and technical support contract as applicable in order to meet Node Site support requirements as identified in Appendix A. Said contract shall operate 24x7x365. Should a Node Site facility maintenance issue arise that is not specifically listed, those costs shall be the responsibility of the Node Site Host. Any Node Site facility maintenance shall be performed during agreed upon maintenance windows and low traffic periods for public safety. A schedule for Node Site maintenance activities will be established by the each Node 5ite Host, and notifications will be sent to C3 at least 72 hours prior to the scheduled maintenance. 4. Site/System Security. Node Site host will ensure that site and access security to the electronics meet the minimum Criminal Justice Information Services ("CJIS") Security Policy Ver. 5.3 or any subsequent revision thereof. 7 � � . 5. Change Management. Node Site hosts shall notify UW NOC and other C3 members of any system changes materially affecting the C3 service. Node Site hosts shall use industry standard change management procedures for Node Site changes as follows: • Routine - The standard process: 7-10 business days • Urgent- For change requests that address time-critical and significant network outages, security threats, or business risks • Recurring- Lower-risk, lower-impact, network changes that occur on a regular, scheduled basis. C. City of Bellevue In addition to Node Site responsibilities listed in Section III.B above, The City of Bellevue will provide rack and cabinet space in its data center as described in Appendix B. D. King County 1. King County Data Center at Sabey Campus. In addition to Node site responsibilities listed in Section III.B above, King County will provide rack and cabinet space in its data center located at the Sabey Data Center Campus as described in Appendix B, and provide a pair of fiber between the King County Data Center in Building 5 and the UW point of presence ("POP") in Building 2 of the Sabey Complex. King County will also provide transport fiber between the Building 5 Meet-Me-Room and the King County Data Center to extend the City of Federal Way segment to the data center. 2. King County Regional Communications and Emergency Coordination Center (RCECC). In addition to Node Site responsibilities listed in Section III.B above, King County will provide rack and cabinet space in its data center located at the RCECC as described in Appendix B. E. Valley Communications Center In addition to Node Site responsibilities listed in Section III.B above, Valley Communications Center will provide rack and cabinet space in its data center as described ' in Appendix B. F. Fiber Optic Segment Contributors Expected future maintenance of the fiber optic cable contributed to this proj ect by the parties identified in Section II.A.1 is outlined below: l. "Fiber Optic Segment Contributors" means the project members listed in Section II.A.I, and in the following table: �rc�,��ct��nb� ���ta��**, x ��nail � ��������s������ �ft��"�ur� > �,, �F.�,,,� � � ����`��..���� C�n�ct City of Auburn Melissa Medisch 253.804.5078 Colin Schmalz 253.261.1601 8 �wr' +� Brian Garbarino 253.261.2476 City of Federal Brian Pearson 253.835.2552 253.835.2552 Way Thomas Fichtner 253.835.2547 206.755.8548 206.755.8548 City of Kent Galen Hirschi 253.856.4616 253.266.2299 James Endicott 253.856.4620 253.561.1998 City of Kirkland IT Help Desk 425.587.4357 425.313.2132 City of Renton IT Help Desk 425.430.6870 206.300.0571 UW UW NOC City of Bellevue IS Help Desk 425.452.2886 425.452.2886 King County KC NOC 206.263.7000 206.263.7000 *Business hours shall be considered 7 a.m.-5 p.m.for purposes of this Agreement. **Contact shall be made in the order listed in the table. 2. Route Preparation. All work shall be done during normal working hours. The fiber optic route utilizes existing City of Kirkland, City of Bellevue, City of Renton, City of Kent, Valley Communications Center, City of Auburn, King County, City of Federal Way, and UW fiber. If any construction, remediation, or relocation is required, it will be funded and completed by the Fiber Optic Segment Contributor in consultation with the Lead Agency. 3. Fiber Terminations, Splicing and Testing. All work shall be done during normal working hours. Segment contributors will confirm all splice details prior to undertaking any work under this section. The cost of any splicing required under this Agreement shall be borne by the applicable C3 member requesting the splice. Fiber pairs shall be tested prior to implementation of Active Electronics. 4. Locates/Fiber Relocation. Member fiber optic strands contributed to this project were constructed under other project agreements, including but,not limited to Consortium project agreements, that contain provisions for locates and relocation of fiber. Any fiber locate or fiber relocation shall be managed by the Fiber Optic Segment Contributor. 5. Repairs/Breaks. The C3 fiber segment contributor shall be responsible for immediate detection and coordination of timely repair of all breaks or outages of fiber in fiber segments identified in this Agreement. The underlying fiber optic agreements shall determine the cost allocation of the repair. C3 and/or the project participants shall contract with a competent and qualified vendor to provide 7x24x365, four-hour response to any fiber breaks/outages that happen on the fiber segrnents in the Agreement. 6.Notification and Response Process. In the event of a fiber optic disruption or cable break, notification and response procedures shall be those defined above in Section III.B.2 or as defined in any applicable subsequent operations document. G. System Changes The parties acknowledge that the optical network design, location of node sites, use of fiber optic cable provided by a Fiber Optic Segment Contributar through a franchise agreement or institutional network agreement, or other matters relating to the System may need to 9 � � change during the term of this Agreement. Accardingly, the parties agree to cooperate in good faith to resolve any such need for changes, to jointly determine how the associated costs should be allocated between the parties, and, if necessary, to modify this Ageement in accordance with the requirements of Section XI.A herein. IV. Project Budget/Payments The base configuration includes 4 node sites funded jointly by UW and C3. Two additional node sites will be funded as follows: • Valley Communications Center, Kent: funded by King County. • Sabey Data Center Campus, Tukwila: funded by UW. A. Budget Project Budget Detail Vendor Total Non-Recurring UW Operations Monthly Organization Item Description Maintenance Cost Recurring Cost Recurring Cost Recurring Cost �� r,,,'��/; : 4 '.�- -: % ,,; 3�� .:, P i . ,k/�, w a , � '.,e ,,re.✓, m.,.., , ..,,.A�. -.✓ .��a.sm.' ,. i�C'„xw ,,. ,r.s � �s, �a r..,.,x, i 4 .,�,t.a:.,o,.-.�'. � �j a, ' I:OTC��`iC31 SyS�CTII'. st ' � - � � � '�°'a� � x x� . i ���� � � " ;° �qui�me��iu�tk� < ' � $�b,Q0�7' ap �"�!A , tNl� �' ` �/A ,�r.: ,TC191,'�S�IQII� �t� ,a,:, '�2 ':`;r� � ° � I � ` � 1Ve'tWork ServXce `' $6Q,OOQ 3*T/A �il� , u N/A" L ui rrient with Saliey,Q�itica1�ode � ,� �' f � � Es�uapx��nt w�th $�0,000 , ,N�A �/� N/A � � Tnst�llat�ozi" f� ��� �,��� ` .�� '� � °U�V S�ibfo`ts1 $Z00 000 ``'` -NfA '"�` �N'/2� 'x'1�/A' C3 � Core Optical System Equipment with $90,000 $760 $880 $1,640 [nstallation Network Service Equipment with $40,000 $300 N/A $300 � Installation Valle Com Lockin $2,400 N/A N/A N/A Miscellaneous Fiber $1,500 N/A N/A N/A Sabe tical Node N/A $190 $220 $410 Valle Com tical Node N/A $190 $220 $410 ��� C3 Subtotal $133 900 $1,440 $1,320 $2 760 �n 'Co� �,�..z � �� >, V,,�, � r�a ys`+t��'��4�2'.y�Q's�l�1�1�5u�OCI.�r � F �'�wr�3 �' �'?:.�'�. s��. r ?R i�. k dra��. k��✓ a��. ; � � � t ��4 ..�Ilt�.�u r" a + � � s r�v�?��z�� � � �r �k '""�,�° r"� ���^" - < � ����d ��� � �i� �� �°`�`-� -"��" �s��`���� '. > �"+.n�,,.,� w t , , ���£,�. , .3v.� �v,��',., ��..,��+�' .z�«°+*��^I'� +�' .Y.,u:�� z'+`� � ",��'�°„x�.�`+n'"� �' . a. .. . , w',� ..*.: ,a;,.. .,,v3 ., �.d�,. .,,r3ra�+"-' - P�x � w � �+ s' � s a�, �r a,� a� .��.,� x£�y"' -°aR �..s�a..,. g�°' �g�r"dUxi:����.��$�� ,���',�0 Q.Q� „�;�a� ^a�s�,t� � �.r.��ic,� +���, .��,,,;,a�w,s�l�A , cosTs �ss 9uo � ��,aaa . �i,3ao " $a�60 *Sales tax is included in the quoted equipment costs. B. Optional Services Costs Optional services will be made available by C3 to C3 members using a business model and pricing to be defined by the C3 Board. The cost, both one-time and recurring, of any additional slots or 10 �r✓ v�+ chassis required for any C3 services will be added to the cost of the proposed service, and invoiced by UW to C3. C. In-Kind Asset Contributions In-Kind Asset Contribution Table* Contribution T e and A ency ` Value(est.) City of Auburn right of way/conduit system access, fiber optic cable (31,000 feet) $1,550,000 City of Bellevue right of way/conduit system access, fiber optic cable (45,100 feet) and data center node location $2,255,000 City of Federal Way right of way/conduit system access, fiber optic cable (90,500 feet) $4,525,000 City of Kent right of way/conduit system access, fiber optic cable(59,300 feet) $2,965,000 City of Kirkland right of way/conduit system access, fiber optic cable (29,300 feet) $1,465,000 City of Renton right of way/conduit system access, fiber optic cable (42,000 feet) $2,100,000 King County right of way/conduit system access, fiber optic cable (44,033 feet) $2,201,660 King County RCECC Node location** $215,760 King County Data Center Node location** $215,760 City of Bellevue Data Center Node location** $215,760 King County GIS Services $7,000 King County Data Center to UW POP fiber interconnect (Sabey Bldg. 5 to Bldg. 2) $120,000 University of Washington, fiber optic cable(total of 324,441 feet in the following segrnents): • UW Bothell to Kirkland City Hall (86,286 feet) • Westin to UW Bothell (128,116 feet) • Sabey to Westin(110,039 feet) $16,222,050 Valley Communications Center data center node location** $215,760 Total In-Kind Contributions $34,273,750 Project Funding(see Section N.A, above) $383,900 Estimated Total Pro'ect Valuation* $34,657,650 *In-kind fiber optic strand contributions valued at approximately$33,283,710,have been accounted for in previous projects and will not be included in the total project valuation. Lengths of fiber segments are estimated and include service loops. **Node location contribution based on King County's rate card. D. Payments C3 and King County will provide funding to UW for project nonrecurring costs as outlined above in the Project Budget Detail table. • C3 will pay to UW a one-time fee of$133,900 within 30 days of the Effective Date. 11 � � . • King County will pay to UW a one-time fee of $50,000 within 30 days of the Effective Date. Regarding recurring maintenance and operations fees to be paid by C3,payment shall be as follows. Subsequent to the Acceptance Date, and on the annual anniversary of the Acceptance Date thereafter, an annual recurring maintenance and operations fee of$29,520 ($2,460 x 12 months) as outlined above in the Project Budget Detail Table,plus any additional recurring fees as identified in Section IV.B, will be invoiced by UW to C3. Payment for the entire annual amount is due within 30 days of invoice. If C3 fails to make timely payrnent, UW may charge one percent (1%) per month on the amount due until paid in full. Should the payments of recurring fees to UW become more than 360 days past due, UW may choose to discontinue any services provided on the C3 Optical Network System without affecting any other rights or obligations of the parties to this Project. E. Completion and Acceptance UW will make reasonable efforts to provide all functionality contemplated in this agreement within 120 days of receipt of equipment from the manufacturer. Testing and acceptance will be considered complete as of the Acceptance Date, as defined in Appendix F. V. Optical System Equipment Refreshes The initial C3 optical system equipment(to include the optical system equipment at additional Node Sites) [identified in Section II.B.?] will have an expected life of l years. This expected life period will begin on the Acceptance Date and end 7 years after the Acceptance Date ("the Initial Optical System Equipment Term"). In conjunction with the completion of the Initial Optical System Equipment Term, and thereafter on each anniversary of that date, UW will evaluate the optical system equipment to determine if its useful life can be extended an additional year. Upon UW's determination that the useful life of the optical system equipment can no longer be extended, UW will consult with C3 to develop a new system design and quote for a technical refresh of the optical system equipment. Such costs for the technical refresh of the care equipment, and the available capacity of the resulting system, shall be apportioned 50% to UW, 50% to C3. As with this Agreement for the original system, any additional costs associated with network services provisioned on the resulting core system shall accrue to the party (UW, C3, or the Participating Agency) requesting the network services. These provisions shall also apply to any subsequent technical refreshes. In the event C3 or UW decides not to fund its percentage of the core equipment,the remaining party (C3 or UW) may choose to fund the entire technical refresh, and as a result retain 100% of the available capacity of the resulting system. If C3 declines to fund its percentage of the core equipment refresh, UW will retain rights of use and access to all fiber segments and node site use in accordance with the overall terms and conditions of this Agreement. If UW declines to fund its percentage of the core equipment refresh, C3 will retain rights of use and access to fiber segments under the control of UW, and all UW Lead Agency responsibilities as defined in Section III.A (1- 5)will end. 12 �✓ .,.r Vl. Agreement Term A. Term. This Agreement shall be effective as of the date when it has been executed by all parties ("Effective Date") and continue in full force and effect for twenty years from the Effective Date ("Initial Agreement Term"), and will be automatically renewed in 5 year increments ("Renewal Periods") unless terminated in accordance with the provisions below. B. Termination. This Agreement may be terminated at any time upon the unanimous written agreement of all of the parties to this Agreement. In addition, any party may terminate this Agreement at the end of the Initial Agreement Term or at the end of any 5-year Renewal Period. To terminate the Agreement as allowed by this paragaph, a party must provide a written notice of termination to all other parties at least 180 days in advance of the end of the Initial Agreement Term or applicable Renewal Period. C. Disposition of Equipment. In the event this Agreement is terminated prior to the end of the Initial Agreement Term or any Renewal Period, UW shall redeliver the portion of optical equipment funded by C3 and King County and cancel all manufacturer's maintenance contracts. Whereas C3 funding supports a portion of the core equipment and may support a portion of the technical equipment refresh, UW will work in partnership with C3 to determine the most equitable redistribution of equipment. Costs for transporting or shipping will be paid by C3 and King County respectively. UW will incur no liability on account of any such termination. Vll. Apportionment of Liability A. Liability 1. Except as otherwise provided in this Agreement, each party shall defend, indemnify, and hold harmless the other parties, including their officers, officials, employees, agents, and regents, from and against any claim alleging harm, damage, injury, or loss to any person or property to the extent such claim arises out of or results from its own, or its employees' or agents' negligent acts or omissions, whether during construction or after completion of the project. 2. If a party uses contractors or subcontractors for work pursuant to this Agreement, then either(a) the party agrees that its obligations in Section VII.A above will include responsibility for claims arising from the performance of such contractors and subcontractors, or(b) the party will include in its contract with any such contractor or subcontractor a provision requiring the contractor or subcontractor to defend, indemnify, and hold harmless the other parties, including their officers, officials, employees, agents, and regents from and against any claim arising from the contractor's or subcontractor's performance. 3. The indemnity in Section VII.A above is specifically and expressly intended to constitute a waiver of each party's immunity under the Washington Industrial Insurance Act, RCW Title 51, (a) only between and with regard to the parties, (b) only for work done by a party, and (c) only to the extent necessary to provide the indemnified party or parties with a full and complete indemnity of claims made by the indemnitor's employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them. B. Worker Insurance 13 � � Each party to this Agreement shall ensure that it and all persons performing work on its behalf, including without limitation project suppliers and subcontractors, maintain in effect at all times during the Work, coverage or insurance in accordance with the applicable laws relating to worker's compensation and employer's liability insurance (including, but not limited to, the Washington Industrial Insurance Act and the laws of the state in which any such person was hired), regardless of whether such coverage or insurance is mandatory or merely elective under the law. Each party shall furnish such assurance and evidence of such coverage or insurance(such as copies of insurance policies and Certificates of Compliance issued by the Washington State Department of Labor and Industries) as Participating Agencies may request. C. General Liability Insurance. Each party to this Ageement shall maintain in full farce and effect throughout the term of this Agreement, a minimum of Two Million Dollars ($2,000,000) liability insurance for property damage and bodily injury, and shall cause its agents, contractors, and subcontractors to maint�in the same with regard to work under this Agreement. In satisfying the insurance requirements set forth in this section, a party may self-insure against such risks in such amounts as are reasonable for a municipality or agency of its size or shall obtain a coverage agreement through a Risk Pool authorized by Chapter 48.62 RCW which shall provide liability coverage to the party for the liabilities contractually assumed by the party in this Agreement. At the time of execution of this Agreement, and prior to commencement of performance of any of the Work,each party shall furnish, upon request, a Certificates of Insurance as evidence that policies providing insurance (or self- insurance) with such provisions, coverages and limits are in full force and effect. Vlll. Disclaimer, Third Party Componenfs, and Exclusion of Damages A. DISCLAIMER. ALL SERVICES AND ACTIVITIES PROVIDED BY A PARTY UNDER THIS AGREEMENT, INCLUDING SERVICES AND ACTIVITIES PERFORMED BY THE UW AND THE NODE SITE HOSTS, AND NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, ARE PROVIDED "AS IS". THE PARTIES ACCEPT SUCH ACTIVITIES, SERVICES AND THE SERVICE EQUIPMENT "AS IS," WITH NO REPRESENTATIONS OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS OR ANY IMPLIED WARRANTY ARISING FROM STATUTE, COURSE OF DEALING, COURSE OF PERFORMANCE, OR USAGE OF TRADE. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, NO PARTY HAS ANY OBLIGATION TO INDEMNIFY OR DEFEND ANY OTHER PARTY AGAINST CLAIMS RELATED TO 1NFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS. B. Third Party Components. UW shall (a)pass through to the non-UW parties any warranty right UW receives from a third party provider of Third Party Components, and (b) reasonably cooperate with the non-UW party, at that party's expense, in enforcing such rights. UW PROVIDES NO WARRANTIES, EXPRESS OR IMPLIED, WITH REGARD TO THIRD PARTY COMPONENTS, AND UW WILL NOT BE LIABLE FOR ANY FAILURE OF ANY THIRD PARTY COMPONENT TO FUNCTION AS EXPECTED OR INTENDED. 14 � � C. EXCLUSION OF DAMAGES. TO THE EXTENT ALLOWED BY LAW, AND NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT WILL ANY PARTY BE LIABLE TO ANY OTHER PARTY OR TO ANY THIRD PARTY FOR ANY LOST PROFITS (WHETHER DIRECT OR INDIRECT) OR LOSS OF DATA, COVER, SUBSTITUTE GOODS OR SERVICES, OR FOR 1NCIDENTAL, CONSEQUENTIAL, PUNITIVE, SPECIAL, OR EXEMPLARY DAMAGES (INCLUDING DAMAGE TO BUSINESS, REPUTATION, OR GOODWILL), OR 1NDIRECT DAMAGES OF ANY TYPE HOWEVER CAUSED, WHETHER BY BREACH OF CONTRACT, TORT (1NCLUDING NEGLIGENCE), OR ANY OTHER LEGAL OR EQUITABLE CAUSE OF ACTION, EVEN IF THE PARTY HAS BEEN ADVISED OF SUCH DAMAGES 1N ADVANCE OR IF SUCH DAMAGES WERE FORESEEABLE. IX. Project Schedule Task Tarqet Completion Date Circulate and sign copies of the project PA June 2016 Complete fiber optic splicing/testing June 2016 Issue Purchase Orders June 2016 Installation of rack/cabinet equipment June 2016 Installation, configuration, testing of equipment December 2016 Go-Live January 2017 X. Changes or Addenda to Project Agreement Template Policy This Agreement shall be interpreted in conjunction with the Project Agreement Template Policy document,which is incorporated into this Agreement by reference. This Agreement shall supersede the Project Agreement Template Policy document to the extent it contains terms and conditions which change, modify, delete, add to, supplement or otherwise amend the terms and conditions of the Project Agreement Template Policy document. Xl. Miscellaneous A. Modifications or Amendments No modification to or amendment of the provisions of this Agreement shall be effective unless in writing and signed by authorized representatives of the parties to this Ageement. The parties expressly reserve the right to modify this Agreement, from time to time, by mutual agreement as called for in the Project Agreement Template Policy. B. Counterparts This Agreement may be executed in counterparts, each of which so executed will be deemed to be an original and such counterparts together will constitute on and the same agreement. C. Authority Each party hereby represents and warrants to the other parties that it has the right, powers, and authority to enter into this Agreement and to fully perform all of its obligations hereunder. 15 Xll. Approvals IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on the respective dates indicated below. Nancy Backus Mayor City of Auburn Date Toni tramer Date Chief Information Officer City of Bellevue Jim Ferrell Date Mayor City of Federal Way Suzette Cooke Date Mayor City of Kent 16 City Attorney City Attorney City Attorney City Attorney , � y�' Brenda Cooper Date City Attorney Chief information Officer City of Kirkland App ed as to Legal Form: �� � �-�e`/��"`��_ Denis Law ate City Attorney Mayor City of Renton Attest• ' �L� Jason A. Se , Cit lerk ������\���ti�r;�;.�,i�u,�nnt!r;riiiii��� .�`����'�� �F R����'' \��G �/��� .SG � - Bill Kehoe Date ' : Chief Technology Officer �� S�.t��, �j;� King County "' � 1 �2 � .. :� � �6'`���: ���:, '�1��S� ,::� `;;,, �,,.1f •, i� �� . ,.,;,' Dan Jordt Date Associate Vice President University of Washington Information Technology Lora Ueland Date 17 Executive Director Valley Communications Center heloicardal Date Chief Technology Officer Community Connectivity Consortium 18 Appendix A C3 Node Site Specifications 19 Appendix B C3 Site Preparedness 20 Appendix C Spares List Part Number Description 1040700041 Power Supply Module DC for 9HU Shelf, 1000W, PSU/9HU-DC, HW Rel 2.00 1040700042-01 Power Supply Module AC for 9HU Shelf, 1000W, PSU/9HU-AC, HW Rel 1.02 1063708416 Common Equipment Module for 9HU Shelf, CEM/9HU, HW Rel 2.00 1042700011 Fan Module for 9HU Shelf, FAN/9HU, HW Rel 2.00 1063708423-01 Shelf Control Unit Il with High -Availability Functionality, 2.5 HU high for small slots, SCU-II, HW Rel 1.01 0061705844-03 SFP IF, 850nm, Intra -Office Reach, for 1G FC, 2G FC, and GigE, SFP/2G1/8501/MM/LC, HW Rel 3.01 1063708412 Network Element Control Unit with high performance processor, 2.5 HU high, 2 R145 Ethernet ports and 1 serial port, NCU-I1, HW Rel 2.01 1063708463-03 Optical Supervisory Channel Module with 2 pluggable network ports, OSCM-PN, HW Rel 3.01 1061706193 SFP IF, 1510nm, Very Long Reach, 125Mbit/s only, for use with OSCM-PN and OSFM+#1510, SFP/FE/C1510V/SM/LC, HW Rel 2.00 1063701000-01 Dual Terminal 10G Core XPDR with 2x XFP client IFs and 2x XFP network IFs, 2WCC-PCN-10G, HW Rel 1.01 1063703210-01 5 -Terminal Access XPDR with 5x SFP+ client IFs and 5x SFP+ network IFs, 5WCA-PCN-I6GU, HW Rel 1.01 1063703200 Dual Terminal 10G Access XPDR with 2x XFP client IFs and 2x XFP network IFs, 2WCA-PCN-10G, HW Rel 2.00 SHIPCS, 1HU Packet Connectivity Shelf for Packet Optical Carrier Ethernet with Full 11G OTN Line Interface, 1078974400-01 EFEC, & GCC Communication, Includes 2x Slots for Client Cards (Kit, including Fan Module, Ix PSU filler, and Ix Client Interface filler), SHIPCS&FAN 1040974039 SHIPCS, 200W AC Power Supply Module, S/PSU/AC-200, HW Rel 1.01 1078974424-01 SHIPCS, 8 -Port GigE Client Interface Module with SFP Pluggable Ports, PCS/PM/GE/8/SFP, HW Rel 1.01 0061701811-03 11G XFP IF, 1310nm, Standard Reach, 9.953 Gbit/s-11.400 Gbit/s, XFP/11G/13105/SM/LC, HW Rel 3.01 1061701850-02 10G/11G SFP+ IF, 1310 nm, Short Reach, SFP+/IIGU/13105/SM/LC, HW Rel 2.01 1061705850-02 SFP IF, 1310 nm, Standard Reach, Gigabit Ethernet (FSP 3000/FSP150) and Fast Ethernet (FSP 150 only), with Industrial Temperature Range, SFP/GBE/13105/SM/LC/TIN, HW Rel 2.01 1061701400-01 Up to 11G XFP DWDM IF, Very Long Reach, C -Band Tunable, 81 Wavelengths, XFP/11G/DCTV/SM/LC, HW Rel 1-01 1061702000-01 Up to 11G SFP+ DWDM IF, Very Long Reach, C -Band Tunable, 96 Wavelengths, SFP+/1IGU/DCTV/SM/LC, HW Rel 1.01 1063708449-01 Optical Path Protection Module, OPPM, HW Rel 1.01 1063708320 ROADM Module, 8 -Degree, WSS-Based, 40 C -Band Wavelengths, 100 GHz, with WSS, 1x8 Power Splitter, and Integrated OPM, 8ROADM-C40/0/OPM, HW Rel 2.02 1063709052 Optical Amplifier, Double Stage, 20 dBm maximum output power, variable gain for low -gain applications, gain controlled (C -Band), Dual Monitoring Ports, EDFA-C-D20-VLGC-DM, HW Rel 2.01 21 Legend Fib. C..tibut- -atywanu. —atyase�rua —Cfty.rFwe " —Cfty.TKM cry .1 "Maw MY W. Rmw —xCluer —uw —C3Rggl.wF ••• ANA MEN m 0 of 22 Appendix E Fiber Segment Detail Spreadsheet (Latest file version dated 04.26.16) 23 00 Definitions Acceptance Date The date after 72 continuous hours of network operation Lead Agency within acceptable parameters agreed to by the C3 and UW jointly. Active Electronics Switches, routers, hubs that move data across a network. Dense Wavelength Division Dense wavelength division multiplexing (DWDM) is a technology Multiplexing that puts data from different sources together on an optical fiber, with each signal carried at the same time on its own separate light wavelength.* Fiber Segment A length of fiber optic cable between known points. Lead Agency Lead agency is the project member responsible for the successful completion of the project. NOC Network operations center. Node Site Facility location, usually a data center, of the optical network gear. Optical Path Protection Module Provides protection to the network so that a service disruption to the network, reverses traffic in the opposite direction around the disruption (No loss of service.). Response Time Acknowledgement of receipt of an incident call. Wave A band of colored light used to transmit data. 24x7x365 Denotes industry standard language where service is provided 24 hours a day, 7 days a week, 365 days per year. *Source: litti)://scarclitelecom.teclitarget.com/definition/dense-wavelen2tli-division-multiplexing 24 INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON C3 Ring Technical Requirements Technical Requirements to Support the C3 Lcrhe IlVoshington DWD1t1 Ring University of Washington Informatir3n Technology / C3 COPYRIGHT © UNIVERSITY OF WASHINGTON INFORMATION TECHNOLOGY. ALL RIGHTS RESERVED. INFORMATION IN THIS DOCUMENT IS SUBJECT TO CHANGE WITHOUT NOTICE. NO PART OF THE CONTENTS OF THIS DOCUMENT MAY BE PRODUCED OR TRANSMITTED IN ANY FORM, OR BY ANY MEANS, ELECTRONIC OR MECHANICAL, FOR ANY PURPOSE, WITHOUT THE WRITTEN PERMISSION OF THE UNIVERSITY OF WASHINGTON. Document Control Information Title I C3 Ring Technical Requirements Purpose Technical Requirements to support the C3 Lake Washington DWDM Ring Prepared by I Dennis Cook dennisc(a)_uw.edu Version History Version Number Date Released Reasons for Change/Comments 1.0 7/7/2015 Initial publication 1.1 7/9/2015 Additions made following initial feedback including a site checklist 1.2 4/25/2016 Amended AC power requirements INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON C3 Ring Technical Requirements April 25 2016 Page ii TABLE OF CONTENTS Document Control Information.................................................................................................... ii VersionHistory ........................................................................................................................... ii NodeSite Specifications.............................................................................................................4 Space.........................................................................................................................................4 Power.........................................................................................................................................4 General wiring requirements.......................................................................................................4 AC Power Source Requirements ....................................... .........................5 DCPower Requirements............................................................................................................ 5 System Earthing Conductor Requirements.................................................................................6 Environmentals...........................................................................................................................6 HeatDissipation.........................................................................................................................6 FiberPath...................................................................................................................................7 Securityand Access................................................................................................................... 7 LIST OF TABLES Table 2 - Site Preparedness Checklist........................................................................................9 LIST OF FIGURES Figure 1 - Typical Rack Configuration ...... ....... ...... ................. -- ... 8 INFORMATION TECHNOLOGY p U, UNIVERSITY ofWASHINGTON ,ren, C3 Ring Technical Requirements April 25 2016 Page iii Node Site Specifications Each node site host must provide appropriate space, power, and environmentals to ensure the continuous uninterrupted operation of the network. Sites must follow TIA-942 and Telcordia SR -3580 level 3 (NEBS), ETSI EN 300 019-1-3 Class 3.1 specifications. The node site preparation must be completed and conditions approved prior to start of hardware installation. Table 1 is a site preparedness checklist which is provided to assist in completing the requirements. Space The optical transport node will require one cabinet with at least 40U's of space. This cabinet must be lockable with restricted access to UW support staff and designated personnel. In addition, 3U of space will be required to house a fiber distribution panel (FDP) in a separate cabinet/rack which will be the demarcation point for services transported on the ring. A fiber path between the two locations will be necessary to run jumpers from the Optical Transport node to the back of the FDP. This FDP should be located in proximity to the fiber tail circuits and/or the customer routers/switches that will connect to the services. Figure 1 illustrates a typical node site deployment. The cabinet must be securely fastened in place and be seismically protected. Power Each FSP 3000R7 shelf can be either AC or DC powered. Each shelf is equipped with two power supply units (PSU). If DC power is provided, uninterrupted AC power must still be provided to support ancillary switching equipment within the cabinet. Installation of the site wiring systems must follow national and local electrical codes. Comply with these requirements: • Full power redundancy is required. Each node site shall provide two separate uninterrupted power sources. These power sources must be independent, and each must be controlled by a separate circuit breaker at the power distribution point. One power source is used for Power A (primary power supply), and the other for Power B (the backup power supply). • Each node site power source must have backup generator power available with uninterrupted transfer to/from the generator to maintain service during extended outages. • Each external power source must provide clean power to the installation site. If necessary, install a power conditioner. • Proper earth grounding is mandatory at the site to prevent damage to the equipment or personal injury under dangerous fault conditions, such as lightning or over- voltages. INFORMATION TECHNOLOGY C3 Ring Technical Requirements _41 W April 25 2016 0 UNIVER51TYoj WASHINGTON Page X03 + The FSP 3000R7 relies on the building installation for overcurrent protection. Proper overcurrent protection of conductors and equipment should be available at the installation site. Power circuits and associated circuit breakers must provide sufficient power. AE Power Source Requirements The AC -powered shelf operates either at nominal 110 V/60 Hz or 230 V/50 Hz. Each AC - powered shelf has two hot-swappable AC power supply units (PSUs) installed, thereby providing two redundant power feeds. The AC power supply unit is designed to work with power systems having a neutral conductor. Each PSU has autoranging capability. The AC power supply should fulfill the following requirements: • To achieve power redundancy, each PSU of the shelf must have its own AC receptacle. Note also that the reliability can be increased by connecting the receptacles to different power phases. • Two power strips, one on each circuit, will be provided in the cabinet. Each power strip must have at least six outlets available and be dedicated to the optical transport node. • The AC receptacles must be a three -conductor grounding type. • Extension cords cannot be used to extend the power strips into the cabinet. • A readily accessible fuse or circuit breaker with suitable electric ratings according to local safety standards incorporated in each circuit. 60 Amps is recommended however 30 Amps is acceptable. • An on-off switch can be located between the AC receptacle and the PSU of the shelf. Instead of a dedicated on-off switch, the IEC 60320 appliance coupler may be considered the line power disconnect. • Site wiring must include a ground connection to the AC power source. DC Power Requ1!'1'c1es 1_S The DC -powered shelf operates at nominal -48 V DC (the positive conductor of the power source is connected to earth ground). The DC -powered shelf has two hot-swappable DC power supply units (PSUs) installed, thereby providing two redundant power feeds. The DC power supply should fulfill the following requirements: • For input power redundancy, two -48 V battery -based power supplies or AC/DC rectifiers, isolated from each other, are required. INFORMATION TECHNOLOGY C3 Ring Technical Requirements ___ _ April 25 2016 �Q :d UNIVERSITY o; WASHINGTON Page 5 rya J • The node site will supply a power distribution unit (PDU) installed at the top of the cabinet. The PDU must provide power at nominal -48 V DC A/B feeds to each shelf in the rack. • The equipment must be switched on or off via 35 Amp listed double -pole circuit breakers or single pole fuses, which have to be implemented in the building wiring between the shelfs PSU input terminals and the DC power source. • Each PSU of the shelf must have its own circuit breaker that must be compliant to IEC/EN 60898. • The rack and DC PDU must be connected reliably to protective earth ground. • A readily accessible disconnecting device that is rated 35 Amp must be incorporated in the building's installation between the shelfs PSU input terminals and the DC power source. System Earthing Conductor Requirements Proper grounding must be supplied to the cabinet. To earth or ground a shelf (functional earth connection or protective earth connection), use an earthing conductor with a minimum 10 AWG solid or stranded copper Environmentals The installation location must meet Telcordia SR -3580 level 3 (NEBS), ETSI EN 300 019-1-3 Class 3.1 and must be: • Clean and dry and allow enough space for future network connections (space for additional racks). • Protected from water both from above and on the floor. • Protected from excessive heat, direct sunlight, dust, or chemical exposure. • The FSP 3000R7 must be installed in an air-conditioned equipment room with year-round humidity control and recirculated, filtered air. 'Heat Dissipation tion A significant amount of the electric energy consumed by an equipment shelf is converted into heat. Power draw and heat release from the shelves are dependent on the type of power supplies as well as the type and the number of modules installed. Each node can produce up to 10,000 BTU's of heat based on a max usage of 3000 Watts of power. To ensure the safety, performance, and reliability of the system excessive heat generated by the modules must be dissipated into the surrounding air. Dissipation is accelerated by ventilation. An air conditioning system may be required to cool the equipment to acceptable operating ,.o�A,, Jemperatures. The capacity of the air conditioning system must be large enough to sufficiently a INFORMATION TECHNOLOGY C3 Ring Technical Requirements April 25 2016 w UNIVERSITY n; WASHINGTON Page 6 dissipate the heat generated by all of the equipment in the area. If the temperature of the intake air flow is too high, an overtemperature condition occurs. The temperature range within the cabinet must be between maintained between 41'F and 104°F with a target temperature of 75°F. Fier Path Where possible, each C3 node site location shall have documented fiber path diversity which is defined as having two physically diverse fiber paths that are not sharing the same conduit or path. Each fiber segment leaving a C3 node site shall also be routed to separate C3 nodes to maintain the integrity of the ring. Where path compression exists, the UW will work with C3 to develop a risk assessment and obtain waiver approval if applicable. Security and Access The FSP 3000R7 must be installed in a "restricted access location" that meets the following criteria: • Access to the equipment can only be gained by service personnel or by authorized personnel. • Access is gained by means of a tool, lock and key, or other means of security. This is controlled by the person in charge of the location. • Comply with applicable local and national safety regulations. • 24/7 access must be made available to support staff. • Must have a 24/7 contact to report site issues such as access, power and environmentals. INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON �0 C3 Ring Technical Requirements April 25 2016 Page 7 Figure 1 - Typical Rack Configuration Cabinet restricted for C3 Optical Transport Node use INFORMATION TECHNOLOGY COLO cabinet BRing Services Demarc Fiber to end sites [ustnmerSwitch/Router C3Ring Technical Requirements April 2520l6 Page 8 Table 1 - Site Preparedness Checklist ik � C3 Mode Site Re urements Space ❑ 1 40U cabinet ❑ 2 Cabinet seismically protected ❑ 3 Cabinet properly grounded ❑ 4 Access to cabinet secured -- - - ❑ 5 3U located in COLO space ❑ 6 Fiber pathway between cabinet and COLO space AC Power (if applicable) ❑ 7 Two separate UPS feeds ❑ 8 Dedicated 30 amp breakers ❑ 9 Generator backup ❑ 10 110 V/60 Hz or 230 V/50 Hz power ❑ 11 Two power strips (one on each feed) installed at the top of the cabinet ❑ 12 Three -conductor grounding type AC receptacles ❑ 13 Proper ground connection DC Power (if applicable) ❑ 14 Two separate feeds (A/B) from the DC power plant to the cabinet ❑ 15 Fuse/circuit breaker panel located at the top of the cabinet ❑ 16 35 amp fuses/breakers in the fuse panel ❑ 17 Battery backup on the DC power plant ❑ 18 Generator backup ❑ 19 -48VDC Power ❑ 20 Proper ground connection Environmentals ❑ 21 Protection from water ❑ 22 Humidity control ❑ 23 Adequate HVAC ❑ 24 Cabinet air flow Security and access ❑ 25 Access to space restricted ❑ 26 Access to line fibers restricted ❑ 27 24/7 access for support personnel ❑ 28 24/7 contact for site issues Fiber Path ❑ 29 Documented fiber path diversity INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON �aJ C3 Ring Technical Requirements April 25 2016 Pa -e 9 WINFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON C3 bode Site Preparedness I surnrnary of the preparedness of C3 node sites to support: the optical transport rills] around Leake Woshintgton. 1./niversity of Washington Inforrnation Technolo(y / C3 COPYRIGHT © UNIVERSITY OF WASHINGTON INFORMATION TECHNOLOGY. ALL RIGHTS RESERVED. INFORMATION IN THIS DOCUMENT IS SUBJECT TO CHANGE WITHOUT NOTICE. NO PART OF THE CONTENTS OF THIS DOCUMENT MAY BE PRODUCED OR TRANSMITTED IN ANY FORM, OR BY ANY MEANS, ELECTRONIC OR MECHANICAL, FOR ANY PURPOSE, WITHOUT THE WRITTEN PERMISSION OF THE UNIVERSITY OF WASHINGTON. Document Control Information Title I C3 Node Site Preparedness Purpose Provides a summary of the preparedness of C3 node sites to support the optical transport ring around Lake Washington. Prepared by Dennis Cook dennisc(aD-uw.edu Version History Version Number Date Released Reasons for Change/Comments 1.0 11/24/2015 Initial publication 1.1 12/2/2015 Included additional site information 1.2 12/11/2015 Added diagrams and tables 1.3 4/25/2015 Amended AC power requirements . a INFORMATION TECHNOLOGY ,= UNIVERSITY of WASHINGTON 0 'pin, C3 Node Site Preparedness April 25 2016 Page ii TABLE OF CONTENTS Document Control Information.................................................................................................... ii Version Histo C3Node Site Summary ..............................................................................................................1 Seattle........................................................................................................................................3 Location...................................................................................................................................... 3 Space......................................................................................................................................... 3 ACPower................................................................................................................................... 3 DCPower................................................................................................................................... 3 Yes.............................................................................................................................................. 3 Environmentals...........................................................................................................................4 Fiber........................................................................................................................................... 4 Securityand Access...................................................................................................................4 Bothell........................................................................................................................................5 Location...................................................................................................................................... 5 Space......................................................................................................................................... 5 ACPower................................................................................................................................... 5 DCPower................................................................................................................................... 5 Environmentals........................................................................................................................... 6 Fiber........................................................................................................................................... 6 Securityand Access...................................................................................................................6 Bellevue...................................................................................................................................... 7 Location......................... .................................................... ......................................................... 7 Space......................................................................................................................................... 7 ACPower................................................................................................................................... 8 Yes.............................................................................................................................................. 8 DCPower...................................................................................................................................8 Environmentals........................................................................................................................... 8 Fiber........................................................................................................................................... 9 Securityand Access...................................................................................................................9 Renton......................................................................................................................................10 Location....................................................................................................................................10 Space.......................................................................................................................................10 ACPower.................................................................................................................................11 Power outlets are located above rack.............................................................................................11 DCPower.................................................................................................................................11 Environmentals.........................................................................................................................11 Fiber.........................................................................................................................................12 Securityand Access.................................................................................................................12 INFORMATIONTECHNOLOGY _ __........ __... _ f' UNIVERSITY o.1' WASHINGTON syn, C3 Node Site Preparedness April 25 2016 Page iii Kent..........................................................................................................................................13 Location....................................................................................................................................13 Space.......................................................................................................................................13 13 AC' Power................................................................................................................................. DCPower.................................................................................................................................14 Environmentals.........................................................................................................................14 Fiber.........................................................................................................................................14 Securityand Access.................................................................................................................15 Tukwilla....................................................................................................................................16 Location....................................................................................................................................16 Space......................................................................................................................................16 ACPower.................................................................................................................................16 DCPower.................................................................................................................................16 Environmentals.........................................................................................................................17 Fiber.........................................................................................................................................17 Securityand Access.................................................................................................................17 LIST OF FIGURES Figure 1 - Typical Node Site Rack Layout...................................................................................2 Figure 2 - Bothell Node Diagram.................................................................................................7 Figure 3 - Bellevue Node Diagram............................................................................................10 Figure 4 - Renton Node Diagram..............................................................................................13 Figure 5 -Kent Node Diagram ........................................... ........................ ........................ 15 LIST OF TABLES Table 1 - Estimated Node Site Costs........................................................................................18 Table2 - Site Survey Dashboard..............................................................................................18 Y` INFORMATION TECHNOLOGY ... UNIVERSITY of WASHINGTON 0 C3 Node Site Preparedness April 25 2016 Page iv This document summarizes the proposed C3 node sites that will support the optical transport nodes. The information provided is based on site visits that were conducted in August 2015. Space and facilities to support partner services that will utilize the C3 ring is beyond the scope of this assessment. Node sites were reviewed to identify that they meet requirements for the following areas: • Space • Power • Environmentals • Fiber • Security and Access Throughout the document, items highlighted in yellow are outstanding and need to be addressed. Figure 1 is an elevation drawing of a typical node site layout contained within the C3 cabinet. INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON C3 Node Site Preparedness April 25 2016 Page 1 Figure 1- Typical Node Site Rack Layout Typical C3 Node Site Layout Power Distribution Unit (if applicable) Fiber Distribution Panel Passive DWDM Modules DWDM Filters 1GE Aggregation Switch i; sa.E sa8,H2 INFORMATION TECHNOLOGY UNIVERSITY of WASHING11 T 11 ON C3 Node Site Preparedness April 25 2016 Page 2 Location Westin Building 2001 6th Ave Suite #804 Seattle, WA 98121 Space 40U cabinet The cabinet is already in place. It is designated cabinet 804.03.03. Cabinet seismically protected Yes Cabinet properly grounded Yes 3U located in COLO space Yes. UW has FDP's already located in the Westin Fiber Meet Me Room terminating the fiber riser from Suite 804. C Power Westin is a DC powered site and does not require AC power. DC Power Two separate feeds (A./B.) from the DC plant to the cabinet Two 80 ADC drops are currently in place 35 amp fuses breakers in the fuse panel PDU is currently in place Generator backup Yes -48VDC' Power Yes f=use circuit breaker panel located at the top of the cabinet Yes Battery backup on the DC power plant Yes INFORMATION TECHNOLOGY C3 Node Site Preparedness April 25 2016 UNIVERSITY of WASHINGTON Page 3 00 Proper ground connection Yes Envirnnmentals Protection from water Yes Humidity control Yes Adequate HVAC Yes Cabinet air flow Yes Fiber Fiber pathway between cabinet and COW space Yes. A fiber tray is available. Fiber tie betwcen Node equipment and demarc FDP Yes. Individual service jumpers will be run directly from the ADVA to the FDP in 804 Fiber tie between Node ciemarc FDP and C> liber Yes, both are located in the Fiber Meet Me Room Documented fiber path diversity, To be completed Securil- nd Access Access to space restricted Yes Access to line fibers restricted Yes c:ccss to c.biliet secured The cabinet is not secured but the entire space is restricted to authorized personnel. ?4i7 access for support personnel Yes, unescorted access is already in place. 247 contact for site issues gv INFORMATION TECHNOLOGY C3 Node Site Preparedness April 25 2016 �� 7r UNIVERSITY of WASHINGTON Page 4 ��0 Yes, Westin Building provides support. Bothell Location UW Bothell Physical Plant Building 11125 NE 180th St Bothell, WA 98011 See 40LJ cabinet The cabinet is already in place. There is currently no cabinet designation assigned. Cabinet seismically protected Yes Cabinet properly grounded Yes 31-1 located in COLO space Yes. AC Power Bothell is a DC powered site and does not require AC power. C 3' ovver Two o separate feeds (A./B) from the DC power plant to the cabinet Two power feeds need to be installed from the DC power plant to the cabinet 35 amp Muses -'breakers in the fuse panel To be installed Generator backup Yes -4SVDC' Power Yes Muse circuit breaker panel located at the lop ofthe cabinet PDU needs to be installed Battery backup on the. DC' po\\ c°r plant v 1J INFORMATION TECHNOLOGY ., UNIVERSITY of WASHINGTON �aJ C3 Node Site Preparedness April 25 2016 Page 5 Yes Proper ground connection I o be illstalled Environnientals Protection from water Yes Humidity control Yes Adequate HVAC Yes Cabinet air flow Yes Fibei- Fiber path\N'ay [)cw;ecn cabinet and COLO space Fiber tray is available Fiber tic between Node equipment and dernare FDP To be installed I 'bci- tic between Node dernarc FDF' and C') fiber Both are located in the same rack Doc :;neared fiber- J)'Itil (Ilklersily To be completed Se- c u, i � 1 t- v C-1. i i �d A'cc Access to space restricted Yes Access to Iffle fibers restricted Yes Access to Ca1-)HlCt scoured The cabinet is not secured but the entire space is restricted to authorized personnel. 2-1'7 access for support personnel Yes, unescorted access is already in place. ow!"i INFORMATION TECHNOLOGY - - ------ - -- W UNIVERSITY of WASHINGTON C3 Node Site Preparedness April 25 2016 Page 6 24/7 contact for site issues UW Bothell Plant Services provides support for issues. Figure 2 - Bothell Node Diagram Bothell UWB Plant Services Bldg Location, Bellevue City Hall 450 110"' Ave NE Bellevue, WA 98004 40t_ cabinct The cabinet is already in place. It is designated cabinet MEC1-R2-R16 Cabinet scismicaily protccted Yes 4; V INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON X00 C3 Node Site Preparedness April 25 2016 Page 7 Cabinet properly grounded Yes Access to cabinet secured Yes 3U located in COLO space Yes. Located in rack MEC1-R1-R01 1 Two separate UPS feeds Yes Dedicated 30 amp breakers Yes Generator backup Yes 1 l OV/60HZ or 230V/50I Iz power Yes Two power strips (one on each iecd) installed at the top of the cabinet Yes 'Tllrce-conductor grounding type AC reccptacles Yes Proper ground connection Yes DC flowci- Bellevue is an AC powered site and does not require DC power S ', 3 1 f ;Y, F ? Y S - Protection from water Yes 1Control Yes bw INFORMATION N vORMATIONT TECHNOLOGY ERSITY f WASHINGTON - — — �aJ C3 Node Site Preparedness April 25 2016 Page 8 Adequate HVAC Yes Cabinet air flow Yes Fiber Fiber pathway between cabinet and COLO space Yes Fiber tic between Node equipment and demarc l~DP To be installed Fiber tie between Node dcmarc FDP and C3 fiber To be installed DOCLlnlented fiber path diversity To be completed Secu.--itv and Access Access to space restricted Yes Access to line fibers restricted Yes Access to cabinet secured Yes... 24/7 access for support personnel Yes. Need to complete background check 24i7 contact for site issues Yes INFORMATION TECHNOLOGY C3 Node Site Preparedness ------ April 25 2016 UNIVERSITY o; WASHINGTON Page 40 Figure 3 - Bellevue Node Diagram Bellevue City Hall OC3 Fiber MM W Renton Regional Communications and Emergency Coordination Center (RCECC) 3511 NE 2nd Street Renton, WA 98506 rcpt.: cabinet Cabinet needs to be purchased and installed Cabinet scisnitcally protected To be installed. Seismic bracing is available. Cabinet properly grounded To be installed INFORMATION TECHNOLOGY C3 Node Site Preparedness April 25 2016 UNIVERSITY of WASHINGTON Page 10 Off, yp� C3 Node MAEC3 R2 113.6 00 r _ Ln TM l -� W (D i f[De"Carc m C3'FDP " LMECI-RI-RGI 0 LA r� E C3 FDP OC3 Fiber MM W Renton Regional Communications and Emergency Coordination Center (RCECC) 3511 NE 2nd Street Renton, WA 98506 rcpt.: cabinet Cabinet needs to be purchased and installed Cabinet scisnitcally protected To be installed. Seismic bracing is available. Cabinet properly grounded To be installed INFORMATION TECHNOLOGY C3 Node Site Preparedness April 25 2016 UNIVERSITY of WASHINGTON Page 10 Off, yp� U located in COLO space Yes, located in rack South R1/Rack 2 AC Power Two separate UPS feeds Yes Dedicated 30 amp breakers To be installed Generator backup Yes I I 0V/601 -1Z or 2' )OV/50flz po\vci- Yes Two power strips (one on each feed) installed at the top of the cabinet Power outlets are located above rack Three -conductor grounding type AC receptacles Yes PrOpCr (II -01,111(l C01`111CCt1()11 Yes D (] P c� w e r Renton is an AC powered site and does not require DC power E in v i i—o ri ime -,q , ua I s Protection fi-om \Vatcr Yes HL111-11dity COMI-01 Yes AdC(jLK1tC Yes Cabinet air 11()\\ To be installed INFORMATION TECHNOLOGY => W UNIVERSITY of WASHINGTON A C3 Node Site Preparedness April 25 2016 Page 11 Fiber Fiber pathway between cabinet and COLO space Yes Fiber tie between Node equipment and demare FDP Fiber tie between Node demarc FDP and C3 fiber Fibers are located in same lineup. Documented fiber path diversity To be completed Security and Access Access to space restricted Yes Access to line fibers restricted Yes Access to cabinet secured Cabinet to be installed 24/7 access for support personnel Yes. Need to complete background check 24/7 contact for site issues Yes r INFORMATION TECHNOLOGY s UNIVERSITY of WASHINGTON C3 Node Site Preparedness April 25 2016 Page 12 Figure 4 - Renton Node Diagram Renton RCECC Location Valley Communications 27519 108 Avenue SE Kent, WA 98030 40tJ cabinet Cabinet needs to be purchased and installed Cabinct SNiSmlcallV protected To be installed Cabinet properly grounded To be installed 3t located in COLO space Yes, located in rack Row R4 R9 ME rer Two smparate UPS feeds .-.4k 5jr1,5. �,a r S K INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON 0�, Lineup of cabinets in use. PBX cabinet may become available )ssible location of C3 )de in vacant cabinet AC Outlets located above cabinet C3 Node Site Preparedness April 25 2016 Page 13 Feeds are available but drops need to be installed Dedicated 30 amp breakers 10 be iistalled Generator backup Yes I I OV./60HZ or 2' )OV/5OHz power Yes Two power strips (one on each feed) installed at the top of the cabinet To be installed Three -conductor grounding, type AC receptacles To be installed PI-01)Cl- LII-OLffld coi-ii-icctioll To be installed DC Power Kent is an AC powered site and does not require DC power E,i i v i i - o n � ii e -np Lai s Protection froi-i-i water Yes I lun-ildity control Yes "'Wecitiate HVAC Yes. Additional HVAC will be added in a 2017 project. (ahlnct ali- flow To be installed IF, i b e g, Fiber pathw,aybete cen cabinet arid ('OL -O space Yes 1--'Ibci- tic bemecii Node equipment and deniarc FDP To be installed I'lhertle hcmccii Node cleiiiarc FD1' Liii(l (", fih(:r INFORMATION TECHNOLOGY C( UNIVERSITY of WASHINGTON yah C3 Node Site Preparedness April 25 2016 Page 14 1 Fibers are located in same lineup. Documented fiber path diversity To be completed Security and Access Access to space restricted Yes Access to Iflic fibers restricted Yes Access to cabinet secured Yes 241/7 access fOr SLIJ)POrt I)CFS01111C] Yes. Need to complete background check 24/7 contact fir site IS',LICS Yes Figure 5 - Kent Node Diagran-,,i Kent Valley Communication Center Need cabinet and/ seismic support INFORMATION TECHNOLOGY UNIVERSITY or WASHINGTON Off, C3 Node Site Preparedness April 25 2016 Page 15 Z� Tukwilla Location P ;,,,'va Center 3355 S. 120th Place STE 5201 A Tukwilla, WA 98168 Space 40LI cabinet Yes Cabinet seismically protected Yes Cabinet properly grounded Yes 3L1 located III COW space Yes AC P€ wee: Sabey is a DC powered site and does not require AC power DC Powet: Two separate I'mis (A; l3) from the DC power plant to the cabinet Yes '5 amp i'iscs;hi-cakers n dic I' sc pam.:1 L i Lf Probably but needs to be verified Ciencrator backup Yes -48VD(' f)oN,\1rcr Yes ],otic/circuit breaker pa�l�i 10CL!ked at the top of the Cabinet Probably but needs to be verified BLitm-v backup oii the DC power plant Yes INFORMATION TECHNOLOGY or'l! W UNIVERSITY of- WASHINGTON C3 Node Site Preparedness April 25 2016 Page 16 Proper ground connection Yes Envii-onmentats Protection from water Yes Humidity control Yes Adequate HVAC Yes Cabinet air flow Probably but needs to be verified once the C3 ring cabinet is designated Fibei- Fiber path\\ ay betweerr cabinet and COLO space Probably but needs to be verified once the C3 ring cabinet is designated Fiber tie between Node equiprncnt and demarc FDP Probably but needs to be verified once the C3 ring cabinet is designated Fiber tie between Node demarc FDP and C-3 fiber - Probably but needs to be verified once the C3 ringcabinet is designated Docuinented fiber path dihcrsity_ _ To be; completed Access to space restricted Yes Access to line fibers restricted Yes Access to cabinet secured Probably but needs to beverifiedonce the C3 ring cabinet is designated 1!7 access for support pci-sonncl Yes. Need to complete background check '4,7 contact for sift , ucs INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON 401 C3 Node Site Preparedness April 25 2016 Page 17 Yes Summary Table 1 summarizes the estimated cost required for each site. Note that this estimate can vary significantly from the actual costs for each site depending on the contractor performing the work and the type of cabinet selected. The 48 strand tie with panels price is accurate and is based on a vendor quote which does not include tax and shipping. Due to the variances, each node site should identify their true costs to bring the sites into compliance. Table 1 - Estimated Node Site Costs Cabinet; -.."$2,400 $0 $0 $0 $2,400 $2,400 $0 lnstallation $1,(?00`; $0 $0 $0 $1,000 $1,000 $0 Povuerstrips/misc $6(10. $0 $600 $600 $600 $600 $0 48sttJewithpanels $5,300; $0 $5,300 $10,600 $5,300 $5,300 $5,300 FJher nsta11 tiori� $600 $0 $600 $600 $600 $600 $600 Install Rower,0rop $2 OOo , $0 $2,000 $2,000 $0 $2,000 $0 Table 2 is an excel spreadsheet dashboard of the site readiness and summarizes the information contained within this document. Table d: Site Survey Oashb .ar'd Microsoft Excel Worksheet INFORMATION TECHNOLOGY UNIVERSITY of WASHINGTON C3 Node Site Preparedness April 25 2016 Page 18 Subject: Images for SharePoint 2013 Date: Thursday, April 21, 2016 at 1:10:58 PM Pacific Daylight Time From: Sarkar, Samrat <SSarkar@bellevuewa.gov> To: Upenieks, Solvita <SUpenieks@bellevuewa.gov> CC: Hale, Jason <J Hale@ bel levuewa.gov>, Lewis, Roger <RLewis@beIlevuewa.gov> Solvita, I've uploaded the info here: https://cobweb.ci.bellevue.wa.us/projects/sp2013/UpgradeDocs/Forms/Allltems.aspx In a nutshell: [SharePoint] Logo (top left of a vanilla SP 2013 site) Height: 64 pixels Width: 180 pixels [SharePoint] Top Banner (Page Edit Ribbon): Height: 90 pixels masthead.jpg (current top of home page) Height: 96 pixels Width: 1632 pixels COB[Team I Projects I Departments I Police].PNG files (the red, green, blue, black banners across those types of sites) Height: 70 pixels Width: 1724 pixels (Defunct? old? Not needed? Sort of in the background at the top left of sites) COBHeaderBar.gif Height: 96 pixels Width: 217 pixels COBHeaderBar.png Height: 90 pixels Width: 217 pixels a m D