HomeMy WebLinkAboutContractDocuSign Envelope ID: CE6C54CB-CD8E-4599-AC39-D9EEB 196ABC7
CAG-23-376
THERAPEUTIC COURTS INTERAGENCY AGREEMENT IAA24215
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
RENTON MUNICIPAL COURT
THIS AGREEMENT (Agreement) is entered into by and between the Administrative
Office of the Courts (AOC) and Renton Municipal Court (Court), (collectively
as the Parties).
The Parties hereby enter into this Agreement whereby Court will perform certain services
for, and provide product deliveries to AOC. The Court is subject to the terms and
conditions specified in Attachment A and agrees to the following terms and conditions.
I.PURPOSE
The purpose of this Agreement is to provide reimbursements to assist Courts with
costs related to Therapeutic Court and must use funding to identify individuals before
their court with substance use disorders or other behavioral health needs and engage
those individuals with community-based therapeutic interventions within the Court's
jurisdiction in accordance with the Court's application, and Statement of Work
(Attachment A).
II.REIMBURSEMENT
A.The awarded amount is$168,617.64 . Court will use funds as described
in the Exhibit A.
B.General. AOC shall provide reimbursement to the Court for approved and
completed reimbursements by warrant or account transfer within 30 days of
receipt of a properly completed A-19 invoice and the completed data report
as required below.
Ill. PERIOD OF PERFORMANCE
Performance under this Agreement begins July 1, 2023 regardless of the date of
execution, and ends on June 30, 2024.
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IV.COMPENSATION AND PAYMENT
A.AOC will reimburse the Court up to a maximum/NTE/ of$168,617.64 for payments
made by the Court during the period from July 1, 2023 to June 30, 2024 related to
the Therapeutic Court Program
B.The Court shall submit invoices to AOC for expenditures no more frequently than
monthly, and no less frequently than quarterly. Invoices shall be submitted on state
form A-19.
C.Before payment can be processed, properly-completed A-19 invoices must be
submitted to payables@courts.wa.gov with a CC to
CLJTherapeuticCou rtsApplications@cou rts. wa.gov
D.If this agreement is terminated, the Court shall only receive payment for
performance rendered or costs incurred in accordance with the terms of this
agreement prior to the effective date of termination.
E.The Court shall maintain sufficient backup documentation of expenses under this
agreement.
F.Payments made by AOC within 30 days of receipt of a properly-completed A-19
invoice shall be deemed timely.
G.This amount includes expenses necessary or incidental to performing the items
under the Statement of Work, including, but not limited to, travel, lodging and per
diem related expenses. Court will submit an invoice after the completion and
acceptance of each deliverable listed in the Exhibit A.
The awarded amount is $168,617.64. The Court will use the funds for the following cost
categories:
Cost Category Amount
Personnel salaries & benefits $128,292.00
Staff equipment $2,300.64
Training $13,600.00
Treatment services $5,000.00
Recovery Supports $19,425.00
Total Amount $168,617.64
The amounts between cost categories may vary the amount in any particular category by
up to 10%, but any adjustments beyond 10% require the explicit written consent of AOC's
Point of Contact, and in no case may the total amount exceed the total amount listed
above.
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Funds cannot be used for:
•replacing or supplementing the salary of current employees of the Court
(employees must be taking on additional work or be a new employee to be eligible
for funding),
•program incentives that constitute a gift or reward
•items and activities outside of the cost categories listed in the Court's contract.
V.BILLING PROCEDURES
Court will submit properly prepared Form A-19s via email to AOC Financial Services
at payables@courts.wa.gov and include a CC to
CLJTherapeuticCourtsApplications@courts.wa.gov. Invoices shall be submitted no
less frequently than quarterly during the term of the contract. Incorrect or incomplete
invoices shall be returned by AOC to Court for correction and reissuance, and may
result in delays in funding. All Invoices shall provide and itemize, at a minimum, the
following:
A.Contract Number;
B.Court name, address, phone number;
C.Court Federal Tax Identification Number;
D.Description of Services to be provided;
E.Date(s) Services will be provided;
F.Total Invoice Price.
Payment will be considered timely if made by the AOC within thirty (30) calendar days
of receipt of a properly prepared invoice. Payment shall be sent to the address
designated by the Court.
The AOC may, in its sole discretion, terminate the contract or withhold payments
claimed by the Court for services rendered if the Court fails to satisfactorily comply
with any term or condition of this contract.
No payments in advance or in anticipation of services or supplies to be provided under
this contract shall be made by the AOC.
VI.REVENUE SHARING
A.AOC in its sole discretion, may initiate the revenue sharing. AOC will notify the
Court no later than May 1, 2024 that AOC intends to reallocate funding among
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courts. If AOC determines the Court may not spend all monies available under
the Agreement, then AOC may reduce the Agreement amount. If AOC
determines the Court may spend more money than is available under the
Agreement and for its scope, then the AOC may increase Agreement amount.
B.If the AOC initiates the revenue sharing process, then the Court must submit a
final revenue sharing A 19 to payables@courts.wa.gov between July 12, 2024
and August 1, 2024.
VII.APPROPRIATIONS
The terms of this Agreement are contingent upon sufficient appropriations and
authorization being made by the Legislature of Washington State (Legislature) for the
performance of this Agreement. If sufficient appropriations and authorization are not
made or removed by the Legislature, this Agreement will terminate immediately upon
written notice being given by the AOC to the Court. The decision as to whether
appropriations are sufficient to perform the duties under this Agreement is within the
sole discretion of AOC.
VIII.AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by agreement of the parties. Such amendments
are not binding unless they are in writing and signed by personnel authorized to
bind each of the parties.
IX.INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of
this Agreement shall continue to be employees or agents of that party and shall
not be considered for any purpose to be employees or agents of the other party.
X.RECORDS, DOCUMENTS, AND REPORTS
The Court shall maintain books, records, documents and other evidence of
accounting procedures and practices which sufficiently and properly reflect all
direct and indirect costs of any nature expended in the performance of this
agreement. These records shall be subject at all reasonable times to inspection,
review, or audit by personnel duly authorized by the AOC and the Office of the
State Auditor, or so authorized by law, rule, regulation, or agreement. The Court
will retain all books, records, documents, and other material relevant to this
agreement for six years after settlement, and make them available for inspection
by persons authorized by this provision.
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XI.RIGHT OF INSPECTION
The Court shall provide right of access to its facilities to the AOC, or any of its
officers, or to any other authorized agent or official of the state of Washington at
all reasonable times, in order to monitor and evaluate performance, compliance,
and/or quality assurance under this agreement.
XII.DISPUTES
Disputes arising under this Agreement shall be resolved by a panel consisting of
one representative from the AOC, one representative from the Court, and a
mutually agreed upon third party. The dispute panel shall thereafter decide the
dispute with the majority prevailing. Neither party shall have recourse to the courts
unless there is a showing of noncompliance or waiver of this section.
XIII.TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to
the other party. If this Agreement is so terminated, the parties shall be liable only
for performance rendered or costs incurred in accordance with the terms of this
Agreement prior to the effective date of termination.
XIV.GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the
laws of the state of Washington and any applicable federal laws. The provisions of
this Agreement must be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its
terms and any applicable statute or rule, the inconsistency will be resolved by
giving precedence in the following order:
A.Applicable state and federal statutes and rules;
B.This Agreement; and
C.Any other provisions of the agreement, including materials
incorporated by reference.
XV.ASSIGNMENT
The work to be provided under this Agreement, and any claim arising hereunder, is
not assignable or delegable by either party in whole or in part, without the express
prior written consent of the other party, which consent shall not be unreasonably
withheld.
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XVI.WAIVER
A failure by either party to exercise its rights under this Agreement does not preclude
that party from subsequent exercise of such rights and is not a waiver of any other
rights under this Agreement unless stated to be such in a writing signed by an
authorized representative of the party and attached to the original Agreement.
XVII.SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated by
reference is held invalid, such invalidity does not affect the other provisions of this
Agreement which can be given effect without the invalid provision and to this end the
provisions of this Agreement are declared to be severable.
XVIII. AGREEMENT MANAGEMENT
The program managers noted below are responsible for and are the contact people
for all communications and billings regarding the performance of this Agreement:
Tessa Clements
PO Box 41170
Olympia, WA 98504-1170
tessa.clements@courts.wa.gov
XIX.ENTIRE AGREEMENT
Bonnie Woodrow
1055 South Grady Way
Renton, WA 98057
BWoodrow@Rentonwa.gov
This Agreement contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this Agreement
are considered to exist or to bind any of the parties to this agreement unless otherwise
stated in this Agreement.
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AGREED:
Administrative Office of the Courts
jnDocuSigned by:
�:�BB�� �i6
Signature
Dawn Marie Rubio
Name
7/31/2023 11 :04 r;�;;;d WMb6W
�5559024AB6FF4CB ... Date Signature
Bonnie Woodrow
Name
Court
7/31/2023 I 12:13 PM PD
Date
State Court Administrator Judicial Administrative Officer
Title Title
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DocuSign Envelope ID: CE6C54CB-CD8E-4599-AC39-D9EEB 196ABC7
ATTACHMENT A: STATEMENT OF WORK
The Court must use funding to identify individuals before their court with substance use
disorders or other behavioral health needs and engage those individuals with
community-based therapeutic interventions within the Court's jurisdiction in accordance
with the Court's grant application.
I.Use of Funds:
•Personnel salaries & benefits for staff (coordinator, case manager, peer support,
prosecution, defense, judicial) while working on therapeutic court duties or
procedures.
•Staff equipment -includes computers, staff phones (desk and cell) printers, fax
machines, IT maintenance and program subscriptions that support the program
•Therapeutic Court team training-Includes National Association of Drug Court
Professionals All RISE conferences, Washington state Association of Drug Court
Professionals state conferences, training staff on the use of risk-needs
responsivity assessments and evidence-based treatment modalities,
•Treatment services not covered by participants' insurance or co-insurance costs
(deductibles, spend downs, etc.) that are deemed unaffordable to the participant
(therapeutic services specifically designed to address SUD and MH) & compliance
monitoring, and
•Other participant services that are not accessible through other local, state or
federally available programs within a reasonable standard (other supportive
services meant to ensure participant success-i.e. transportation services,
including bus passes or car services providing transportation to court related
activities and direct provision of meals, water and snacks, phones for checkout to
participants and the purchase of minutes for those phones).
II.REPORTING
The Court shall submit quarterly reports to AOC documenting the progress their
therapeutic court program and engage in technical assistance calls with the Behavioral
Health team on quarterly. These reports shall provide:
•the number of program participants (therapeutic court referrals, entries, opt in
agreements, active participants, terminations and graduations) for the
corresponding quarter,
•the services provided to program participants for the corresponding quarter,
•the cost of services provided to program participants for the corresponding
quarter, with back up documentation
•other costs accrued by the Court to support the therapeutic court program during
the corresponding quarter, with back up documentation
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A-2
x Challenges faced by the Court in operating their therapeutic court program during
the corresponding quarter. Reports shall be submitted to
https://inside.courts.wa.gov/apps/therapeuticgrants
x on the following schedule:
Reporting schedule:
Period Quarter Report Due
07/01/23-09/30/23 1 10/13/23
10/01/23-12/31/23 2 01/15/24
01/01/24-03/31/24 3 04/15/24
04/01/24-06/31/24 4 7/15/24 (final report for the year)
Failure to submit a report by the due date will adversely affect the Court’s eligibility for
future funding.
Other deliverables are required if applicable to a specific Therapeutic Court. When
there is any question about deliverables, Court should communicate with the AOC
Program Manager (refer to section XIX of the agreement) or
https://inside.courts.wa.gov/apps/therapeuticgrants to determine which deliverables are
applicable to you Court. When using these funds, other deliverables may include the
following:
x Attend regular meetings with the Administrative Office of the Court Behavioral
Health Program
x Attend trainings identified and/or provided by the Behavioral Health Program
x Build/plan/attend stakeholder meetings to include all therapeutic court roles and
other community stakeholders
x Build/maintain therapeutic court advisory committee
x Create/implement/maintain MOUs with stakeholders and/or partner agencies
x Follow internal protocol to create/advertise/hire/onboard for therapeutic court
program roles
x Develop/review/regularly update therapeutic court operations/policies and
procedures
x Track and maintain data
x Completing the Washington Therapeutic Court Evaluation and Review (WATER)
on an annual basis, according to the period of performance of this award (Refer to
section III of the agreement).
x Begin/continue evaluation of data to identify areas of success and need
x Plan and present at local stakeholders/community meetings to educate and
increase awareness of the therapeutic court
x Use data and evaluation to begin/continue plans for sustaining the therapeutic
court
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