HomeMy WebLinkAboutContract Checklist10/19/23, 1:34 PM
New Submission
Contract Checklist
In accordance with City of Renton Policy 250-02
(https://edocs.rentonwa.gov/Documents/Search.aspx?
dbid =Msearchcommand=%28%7B%5BCIerk%20-
%20Policies%2OAnd%2OProcedures%5D%3A%5BFile%2ONumber%5D%3
02%22%7D%20%26%20%7BLF%3AName%3D%22%2A%22%2C%20Typ,
Guidance on using this form can be found here
(https://cityofrentonwa. sharepoint. com/.`w:/r/sitesIComCityC/erkl layouts/15/Doc. aspx?sourcedoc=%7B7B6AC4D9-7999-41 CB-
8316-36AODBCA9188%7D&file=NEW% 20eChecklist%20process%20-
20Helpful %2OHints%20(19). docx&action=default&mobileredirect=true).
Please note: It may take up to one week for the City Clerk's office to process your contract. Please connect with your City
Clerk Department Contact (https://cityofrentonwa.sharepoint.com/.�u:/r/sitesIComCityC/erkISitePages/Contracts-and-
Agreements.aspx?csf=1 &web=1&e=WYpyY2#department-contacts) if you need an exception.
Contract Specifications
Contract Document Type*
Contract/Agreement
Contract Type
O New Agreement
O Interlocal Agreement
O Grant Agreement
(§) Amendment
Amendment Type
Addendum
Select Addendum or Change Order
CAG, LAG or PAG Number*
CAG-19-153
Example: CAG-XX-XXX
Original Contract Contractor Name
Original Contract Short Description
Addendum Number*
2
Amendment Description* (?
Original Contract Expiration Date* M
Value is required.
Automatically populated based on a valid CAG#, LAG#, or PAG#
Update to the ILA to include to designate the City of Bellevue
as the Administrator of Startup 425 and recognize the addition
of staffing.
Provide a brief description (220 characters max)
81 characters remaining
22250-
M%22D%22(
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10/19/23, 1:34 PM
New Submission
Effective Date*
12/31 /1999
If the effective date is unknown put in today's date.
Expiration Date * (?)
12/31 /2023
Contact Information
Signing Authority* (?)
Armondo Pavone
City of Renton staff person signing the contract for Renton.
Staff Contact Info
*
O Approved by Administrator
Please ensure your Department Administrator has approved.
Staff Email* Staff Name*
jkotarski@rentonwa.gov KOTARSKI, JESSIE
All individuals who need to be notified of final processed agreement.
Add
Department/Division
CED - Economic Devel
Fiscal Impact
Agreement Class* (?)
Payable
IW3 1 attest this is accounted for in the budget.'
Since this is a payable, the expense must be budgeted for already. By checking this box, you attest that is already accounted for in the budget.
*You MUST have budget for the full amount of the agreement. If you have questions regarding budget, please reach out to your Finance
Analyst (https://wwwrentonwa.net/help/Fin/SitePages/Help%20with%20Budgeting,%20Accounting%20and%20Reporting.aspx).
Account Number Account Title*
Amount
000.070233.007.5 1 PROFESSIONAL SERVICES - PORT OF SEATTL
$ 32200.00
Please enter the GL account number(s) that will be used for this agreement. Format is: XXX.XXXXXX.XXX.XXX.XX.XX.XXX
Add
Note: You can add multiple account numbers above if needed by clicking Add.
AP Vendor # (?)
008785
Leave this blank if you do not know the AP Vendor #.
AP Vendor Name AP Vendor Status M
CITY OF BELLEVUE ACTIVE
Automatically populated based on a valid AP Vendor #. Status in Eden.
Agreement Amount (?)
$ 32200.00
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10/19/23, 1:34 PM
New Submission
Retainage Withheld?
Yes
Q No
Required Attachments
*All attachments must be uploaded in pdf format
Contract*
If No*
N/A (Main, Prof Svs, Supplies, etc.)
Drop files here
Approved as to Legal form— Amend 1 to Startup 425 Inter Local Agreeme... 323.02KB
If your contact is a DocuSign document, please be sure to print the contract to PDF and then upload that printed PDF.
NOTE: Click here(https://www.rentonwa.net/help/CCk/Documents/Instructions/Docusign - How to Send Documents for
Signature.pdf) to view guidance on how to send a document through DocuSign.
Legal Contract Review*
Drop files here
.............................................................................
Approval as to legal form_ I... 130.96KB X
Email from Legal in PDF format.
Is insurance required on this agreement?*
0Yes QNo
NOTE: Click here (hftps://www.rentonwa.net/help/HRRM/Documents/Risk%20Management/Contract%20-
%20Risk%2OManagement%201nstructions%2010-11-2022.docx) to view the "How To: Contract Risk Approval' guidance
document.
Additional Attachments
Federal Excluded Parties List Verification
Drop files here
Federal Excluded Parties List Verification in PDF format.
Risk Contract Review (?)
Drop files here
.........................
Email from Risk Management in PDF format.
Council Approval
if applicable
Did this agreement require Council Approval?*
O Yes
O No
Council Approval Date
9/11/2023 M
Corresponding ORD or RES #
i
Submit Save as Draft
Performance Bond Verification Memo
Drop files here
Performance Bond Verification Memo in PDF format.
Additional Documents
Drop files here
Any additional documents in PDF format.
X
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