HomeMy WebLinkAboutFinal Agenda PacketCITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, October 23, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Please note that this regular meeting of the Renton City Council is being offered as a hybrid
meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S
Grady Way, Renton, 98057 or remotely through Zoom.
For those wishing to attend by Zoom: Please (1) click this link
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215-
8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the
day of the meeting to request an invite with a link to the meeting.
Registration for Audience Comment: Registration will be open at all times, but speakers must
register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who
registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and
will be required to re-register for the next Council meeting if they wish to speak at that next
meeting.
Request to Speak Registration Form:
o Click the link or copy/paste the following URL into your browser:
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You may also call 425-430-6501 or email jsubia@rentonwa.gov or
cityclerk@rentonwa.gov to register. Please provide your full name, city of residence,
email address and/or phone number, and topic in your message.
A sign-in sheet is also available for those who attend in person.
Video on Demand: Please click the following link to stream Council meetings live as they
occur, or to select previously recorded meetings:
Renton Channel 21 Video on Demand
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PUBLIC HEARING
a)Mid-Biennium Budget Adjustment #2
4.ADMINISTRATIVE REPORT
a)Administrative Report
5.AUDIENCE COMMENTS
All remarks must be addressed to the Council as a whole, if a response is requested
please provide your name and address, including email address, to the City Clerk to
allow for follow-up.
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed three minutes.
When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a)Approval of Council Meeting minutes of October 16, 2023.
Council Concur
b)AB - 3454 Community & Economic Development Department recommends amending the
city's Bicycles and Trails Master plan to create an opportunity to connect two trails, #33
May Creek Hill Climb and #34 May Creek Trail, that was not previously identified on the
plan map.
Refer to Planning Commission and Planning & Development Committee
c)AB - 3452 Police Department recommends approval of an Interagency Agreement with
the Washington Traffic Safety Commission to receive up to $10,000 in grant funds to
conduct multi-jurisdictional, high visibility enforcement traffic emphasis patrols.
Refer to Finance Committee
d)AB - 3453 Public Works Transportation Systems Division recommends adoption of a
resolution authorizing a 60-day closure of Sunset Blvd NE, between January 15, 2023 and
May 14, 2024, for the purpose of widening the existing bridge over Sunset Blvd NE and
completing seismic retrofits on the existing bridge piers.
Refer to Transportation (Aviation) Committee
e)AB - 3445 Public Works Utility Systems Division recommends approval to execute an
agreement with Jacobs Engineering Group, Inc., in the amount of $296,170.91 for the
development of comprehensive subbasin plans for the piped sections of Ginger and
Honey Creek.
Refer to Utilities Committee
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a)Finance Committee: 1) Vouchers; 2) Agreement with Anchor QEA for the May Creek Park
Master Plan; 3) Renewal of Healthcare Management Administrators (HMA) 2024; 4)
Approval of Kaiser Permanente Healthcare Premium Rates for 2024; 5) Renewal of
Symetra Stop Loss Coverage 2024; 6) Renewal of Standard Life and Long Term Disability
(LTD) Insurance 2024; 7) 23EMPG City of Renton Award Obligation; 8) Interagency
Agreement between Washington Traffic Safety Commission and the City of Renton for
the Safer Access to Neighborhood Destinations (SANDs) Grant Project
b)Planning & Development Committee: 1) Docket 18, Group D; 2) 2021 Construction and
Administrative Code with Local Amendments Adoption (D-232); 3) Clean Economy
Strategy (CES) 2.0
8.LEGISLATION
9.NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10.ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
5:45 p.m. - 7th Floor - Council Chambers/Videoconference
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
Mayor’s Office
Memorandum
DATE: October 23, 2023
TO: Valerie O’Halloran, Council President
Members of Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
• Washington Department of Transportation (WSDOT) will begin work to replace the
northern portion of the Lind Avenue overpass, which was damaged in June 2022. To
prepare for this repair, WSDOT has planned two overnight closures. On Monday,
October 23, from 11 p.m. to 4:30 a.m., I-405 southbound lanes will be closed with
traffic detouring via the SR 167 interchange, Rainier Avenue and Grady Way. On
Tuesday, October 24, from 11 p.m. to 4:30 a.m., the I-405 northbound lanes closure
will only require people to use the I-405-SR 167 collector/distributor ramp to
continue north on I-405.
There will be a weekend-long closure from 11 p.m., Friday, November 3, through
4:30 a.m. Monday, November 6. Traffic will detour via SR 515/Talbot Road and
Grady Way. If work finishes early, southbound I-405 will reopen as soon as possible.
This is the only weekend-long closure planned for this project.
• Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open. Preventative street maintenance, traffic impact projects, and road
closures will be at the following locations:
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on NE 10th St from NE Sunset Blvd to Kirkland Ave NE.
Questions may be directed to Kip Braaten, 206-503-1746.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on NE 12th St and Jefferson Ave NE for utility
installation. Questions may be directed to Brad Stocco, 425-282-2373.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent westbound lane closure on S Grady Way at Williams Ave S for
construction work. Questions may be directed to Tom Main, 206-999-1833.
AGENDA ITEM #4. a)
Valerie O’Halloran, Council President
Members of Renton City Council
Page 2 of 2
October 23, 2023
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m. Road
closure on Jefferson Ave NE for construction work. Detour route will be
provided. Questions may be directed to Kip Braaten, 206-503-1749.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m. Road
closure on Kirkland Ave NE between NE Sunset Blvd and NE 12th St for utility
installation. Detour route will be provided. Questions may be directed to Brad
Stocco, 425-282-2373.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on Lincoln Ave NE at the 4100 block for construction
work. Questions may be directed to Kip Braaten, 206-503-1746.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on Oakesdale Ave SW at the 1900 block for
construction work. Questions may be directed to Tom Main,206-999-1833.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on Park Ave N between N 3rd St and N 4th St for
construction work. Questions may be directed to Pat Decaro, 425-207-6013.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on westbound Park Ave N at Logan Ave N for
construction work. Questions may be directed to Joel McCann, 425-757-9595.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and
Kirkland Ave NE for construction work. Questions may be directed to Brad
Stocco, 425-282-2373.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Intermittent lane closures on Williams Ave S at Grady Way S for construction
work. Questions may be directed to Tom Main, 206-999-1833.
Monday, October 23 through Friday, October 27, 8:00 a.m. to 3:00 p.m.
Southbound travel and parking lane closures on Williams Ave S between S 2nd
and S 3rd Streets for construction work. Questions may be directed to Justin
Johnson, 425-902-7102.
Ongoing Street Closure (City of Renton Resolution No. 4446). FULL STREET
CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in
support of the Solera Development Project (LUA20-000305). Questions may be
directed to Brad Stocco, 425-282-2373.
AGENDA ITEM #4. a)
October 16, 2023 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, October 16, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Valerie O'Halloran, Council President
Ed Prince, Council Position No. 5
James Alberson, Jr., Council Position No. 1
Carmen Rivera, Council Position No. 2
Ryan McIrvin, Council Position No. 4
Ruth Pérez, Council Position No. 6
Kim-Khánh Vǎn, Council Position No. 7
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Shane Moloney, City Attorney
Jason Seth, City Clerk
Kristi Rowland, Deputy Chief Administrative Officer
Maryjane Van Cleave, Equity, Housing, and Human Services Administrator &
Interim Parks & Recreation Administrator
Vanessa Dolbee, Interim Community & Economic Development Administrator
Kari Roller, Finance Department Administrator
Ellen Bradley-Mak, Human Resources and Risk Management Administrator
Kelly Beymer, Parks & Recreation Department Administrator
Chief Jon Schuldt, Police Department Administrator
Brianne Bannwarth, Development Engineering Director
Deb Needham, Emergency Management Director
Hannah Bahnmiller, Housing Programs Manager
AGENDA ITEM #6. a)
October 16, 2023 REGULAR COUNCIL MEETING MINUTES
Commander Dan Figaro, Police Department
Attended Remotely:
Martin Pastucha, Public Works Administrator
Ron Straka, Public Works Utility Systems Director
Carrie Nass, Recreation Director
Rob Shuey, Development Services Director
Angie Mathias, Long Range Planning Manager
April Alexander, Executive Assistant
Nate Malone, Budget & Accounting Manager
Lori Fleming, Human Services Coordinator
PUBLIC HEARING
Mid-Biennium Budget Adjustment #1: This being the date set, and proper notices having
been posted and published in accordance with local and state laws, Mayor Pavone opened
the public hearing to consider the Mid-Biennium Budget Adjustment (Hearing #1).
Finance Administrator Kari Roller reported that this hearing is one of two scheduled to discuss
the 2023/2024 Mid-Biennial Budget adjustment. She explained that after public input and
Council comments are heard, there will be legislation advanced for adoption for 2024
Property Tax Levy, 2023/2024 budget adjustments, various fee schedule changes, and
changes to Renton Municipal Code, Title 3, Departments and Officers. She then discussed the
budget adoption timeline indicating that final adoption of all legislation should occur at the
November 13, 2023, Council meeting. Concluding, Ms. Roller reviewed the preliminary 2024
property tax levy, General Fund revenues, General Fund expenditures, other fund
adjustments, and Fee Schedule changes.
Mayor Pavone called for public comments:
• Holly Hill, Renton, questioned how the proposed changes to the Equity, Housing, and
Human Services Department and its programs would impact the Equity Commission.
She urged Council to expend additional resources to ensure this commission is
successful.
Following the public comment portion of the hearing, department administrators answered
several questions from Council regarding the budget proposal.
There being no additional correspondence, public comments, or inquiries from Council, it was
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC
HEARING. CARRIED.
ADMINISTRATIVE REPORT
CAO VanValey reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2023 and
beyond. Items noted were:
AGENDA ITEM #6. a)
October 16, 2023 REGULAR COUNCIL MEETING MINUTES
• The city's annual Truck or Treat Halloween Drive Thru will be on Friday, October 20, at
the Renton Community Center with a sensory session from 5:00 to 5:45 p.m. and the
main event kicking off at 6:00 p.m. Come in costume and ready for fun. Registration is
required to participate at rentonwa.gov/register using the keyword "treat."
• Join us on the third Saturday of each month for Free Museum Day at the Renton
History Museum, when no entrance fee is required. This month the Free Museum Day
is October 21 from 10:00 a.m. to 4:00 p.m. Renton History Museum offers changing
exhibits, programs, publications, and evets to share Renton's stories, past and
present.
• Information about preventative street maintenance, traffic impact projects, and road
closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open.
AUDIENCE COMMENTS
• Jack Skeel, Seattle, stated that the Washington State Department of Transportation
finally agreed to lease space under I-405 that contains a DIY skatepark. He stated the
lease is currently on hold due to construction work but urged Council to have the city
enter the lease to provide an additional skatepark to Renton residents.
• Diane Dobson, Renton, speaking on behalf of the Renton Chamber of Commerce,
reviewed a list of upcoming events hosted by the Chamber. She urged Council to
attend some, if not all, of the events.
• Josh Shulkind, Renton, introduced himself as the new president of the Renton
Downtown Partnership group, and stated that he is looking forward to meeting all of
Renton's elected officials.
• Bob Baker, Renton, speaking on behalf of the Save the Cedar River organization,
remarked that the group is currently in a lawsuit regarding the proposed asphalt plant
and recycling center that will be located just a mile or so outside of City limits near
the Cedar River. He stated that experts working for the organization have concluded
that Renton's aquifer will be affected by the plant within ten years, and asked Council
to consider submitting an Amicus Brief to the court on behalf of the Save the Cedar
River group.
CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
Approval of Council Meeting minutes of October 9, 2023. Council Concur.
AB - 3427 City Clerk submitted CAG-22-001, Council Chambers Upgrades project, contractor
Avidex Industries, LLC, and requested acceptance of the project and release of retainage in
the amount of $15,973.84 after 60 days after all state releases are obtained and all claims
against the retainage have been legally cleared. Council Concur.
AB - 3448 City Clerk submitted the quarterly list of fully executed contracts between 7/1/2023
- 9/30/2023, and a report of agreements expiring between 10/1/2023 – 3/31/2024. None;
Information Only.
AGENDA ITEM #6. a)
October 16, 2023 REGULAR COUNCIL MEETING MINUTES
AB - 3421 Executive Services Department recommended adoption of a resolution adopting
the City of Renton's Comprehensive Emergency Management Plan (CEMP). This plan defines
the roles and responsibilities for key Emergency Support Functions that must be carried out
within the city during a disaster. Refer to Committee of the Whole.
AB - 3447 Executive Services Department submitted the 23EMPG Award Obligation Letter,
with the Washington Military Department Emergency Management Division, and requests
authorization to execute the agreement, subject to approval as to legal form, to accept
$58,285 in grant funds for support of emergency management operations. Refer to Finance
Committee.
AB - 3446 Human Resources / Risk Management Department recommended approval of the
life insurance and long-term disability benefit premium rates, with Standard Insurance
Company, in the amount of $141,843, effective January 1, 2024 through December 31, 2026.
Refer to Finance Committee.
AB - 3438 Human Resources / Risk Management Department recommended approval of the
Healthcare Management Administrators (HMA) 2024 Administrative Fee Schedule, in the
amount of $350,000, which is a 4.60% increase over 2023, and sign the implementing
documents when ready. This coverage is for active employees and LEOFF 1 retirees. Refer to
Finance Committee.
AB - 3439 Human Resources / Risk Management Department recommended approval of the
2024 Kaiser Permanente healthcare premium rates for active employees and LEOFF 1 retirees,
in the amount of $221,500, and authorize the execution of the implementing documents
when ready. Refer to Finance Committee.
AB - 3440 Human Resources / Risk Management Department recommended approval of the
2024 Stop Loss (excess loss) insurance contract with Symetra, in the amount of $940,238, and
authorize execution of the implementing document when ready. Refer to Finance
Committee.
AB - 3449 Public Works Transportation Systems Division recommended execution of an
Interagency Agreement with the Washington Traffic Safety Commission for the obligation of
grant funding in the amount of $182,700, for the Safer Access to Neighborhood Destinations
(SAND) traffic safety project. Refer to Finance Committee.
AB - 3444 Public Works Utility Systems Division recommends execution of an agreement with
Carollo Engineers, in the amount of $1,663,616, for final design of the Kennydale Lakeline
Sewer Improvements project. Refer to Utilities Committee.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA AS PUBLISHED. CARRIED.
UNFINISHED BUSINESS
Community Services Committee: Chair Rivera presented a report recommending concurrence in
the staff and Arts Commission's recommendation to approve the contract with Western Neon, in
the amount of $37,268.15, for the Williams Streetscape Improvement project's public art
component and propose granting staff the authority to sign the agreement with the artist.
MOVED BY RIVERA, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATON. CARRIED.
AGENDA ITEM #6. a)
October 16, 2023 REGULAR COUNCIL MEETING MINUTES
NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.)
MOVED BY VǍN, SECONDED BY RIVERA, COUNCIL REFER THE MATTER OF
DRAFTING AN AMICUS BRIEF (for the Save the Cedar River organization) TO
THE ADMINISTRATION AND BRING IT BACK TO THE COUNCIL IN ABOUT A
MONTH’S TIME.*
Addressing inquiries from Mayor Pavone and City Attorney Moloney,
Councilmember Vǎn revised the motion:
MOVED BY VǍN, SECONDED BY RIVERA, COUNCIL REFER TO THE
ADMINISTRATION THE MATTER OF RESEARCHING THE POTENTIAL OF
DRAFTING AN AMICUS BRIEF (for the Save the Cedar River organization) AND
BRING THAT BACK TO THE FULL COUNCIL IN A MONTH’S TIME. *MOTION
CARRIED AS REVISED.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADJOURN. CARRIED.
TIME: 7:48 PM
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
16 Oct 2023
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
October 16, 2023
October 23, 2023
Monday
2:00 PM Public Safety Committee, Chair Văn
Location: Council Conference Room/Videoconference
1. RRFA Briefing
2. Emerging Issues in Public Safety
2:45 PM Finance Committee, Chair Pérez
Location: Council Conference Room/Videoconference
1. Agreement with Anchor QEA for the May Creek Park Master Plan
2. Renewal of Healthcare Management Administrators (HMA) 2024
3. Approval of Kaiser Permanente Healthcare Premium Rates for 2024
4. Renewal of Symetra Stop Loss Coverage 2024
5. Renewal of Standard Life and Long Term Disability (LTD) Insurance 2024
6. 23EMPG City of Renton Award Obligation
7. Interagency Agreement between Washington Traffic Safety Commission
and the City of Renton for the Safer Access to Neighborhood Destinations
(SANDs) Grant Project
8. Vouchers
9. Emerging Issues in Finance
4:45 PM Planning & Development Committee, Chair Prince
Location: Council Conference Room/Videoconference
1. Docket 18, Group D
D-231: Code Interpretations
2. 2021 Construction and Administrative Code with Local Amendments
Adoption (D-232)
3. Clean Economy Strategy (CES) 2.0
4. Emerging Issues in CED
5:45 PM Committee of the Whole, Chair O’Halloran
Location: Council Chambers/Videoconference
1. Economic Development Update
7:00 PM Council Meeting
Location: Council Chambers/Videoconference
AGENDA ITEM #6. a)
AB - 3454
City Council Regular Meeting - 23 Oct 2023
SUBJECT/TITLE:Amendment to the Bicycles and Trails Master Plan
RECOMMENDED ACTION: Refer to Planning Commission and Planning & Development
Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT:Angie Mathias, Long Range Planning Manager
EXT.:6578
FISCAL IMPACT SUMMARY:
Not applicable. No fund transfer required. No grant funds involved.
SUMMARY OF ACTION:
The Bicycles and Trails Master Plan includes a map showing existing and proposed bicycle improvements and
existing and proposed trails. It is titled Exhibit 5-19 Existing and Proposed Network Map. The Plan was
adopted in January 2019 after a nearly two year process. Since adoption, the City has become aware of an
opportunity to connect two trails (#33 May Creek Hill Climb and #34 May Creek Trail) that was not previously
identified on the map. Staff recommend amending this map and relevant text to ensure the opportunity to make
the connection is preserved.
EXHIBITS:
A. BIKE TRAILS PROJECT MAP
STAFF RECOMMENDATION:
Refer to the Planning Commission and Planning & Development Committee for review. Following this review,
the Planning Commission will present recommendations to Council.
AGENDA ITEM #6. b)
Exhibit 5-19. Existing & Proposed Network and Project Map AGENDA ITEM #6. b)
AB - 3452
City Council Regular Meeting - 23 Oct 2023
SUBJECT/TITLE:Interagency Agreement between the Renton Police Department and
the Washington Traffic Safety Commission
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Police Department
STAFF CONTACT:Steve Morris, Commander
EXT.:7597
FISCAL IMPACT SUMMARY:
The grant reimburses the Renton Police Department for costs related to traffic emphasis patrols between
October 1, 2023 and September 30, 2024, up to $10,000. Budget adjustment will be made in Q1 of 2024.
SUMMARY OF ACTION:
Receive funds from the Washington Traffic Safety Commission to conduct multi-jurisdictional, high visibility
enforcement traffic safety emphasis patrols in support of Target Zero priorities of reducing traffic related
deaths and serious injuries.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Approve the interagency agreement with the Washington Traffic Safety Commission to receive up to $10,000
in grant funds to conduct multi-jurisdictional, high visibility enforcement traffic safety emphasis patrols in
support of Target Zero priorities of reducing traffic related deaths and serious injuries.
AGENDA ITEM #6. c)
page 1 of 16
INTERAGENCY AGREEMENT
BETWEEN THE
Washington Traffic Safety Commission
AND
THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter
referred to as “WTSC,” and __________________________________, hereinafter referred to as “SUB-RECIPIENT.”
NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34, terms, conditions,
covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties mutually
agree as follows:
1.PURPOSE OF THE AGREEMENT:
The purpose of this Agreement is to provide funding, provided by the United States Department of Transportation (USDOT)
National Highway Traffic Safety Administration (NHTSA) and allowed under the Assistance Listings Catalog of Federal
Domestic Assistance (CFDA) number 20.600 for traffic safety grant project _______________________________________,
specifically to provide funding for the law enforcement agencies in WTSC Region ____ to conduct straight time or overtime
enforcement activities (traffic safety emphasis patrols) as outlined in the Statement of Work (SOW), in support of Target Zero
priorities. The Target Zero Manager (TZM) and/or the Law Enforcement Liaison (LEL) shall coordinate the SOW with the
SUB-RECIPIENT with the goal of reducing traffic crashes.
Grant _______________________________________ was awarded to the WTSC Region ___ to support collaborative
efforts to conduct HVE activities. By signing this agreement, the SUB-RECIPIENT can seek reimbursement for straight time
or overtime for approved law enforcement activity expenses incurred as a participant in the region’s HVE grant.
2.PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence upon the date of execution by both parties, but not earlier than
October 1, 2023, and remain in effect until September 30, 2024 unless terminated sooner, as provided herein.
3.SCOPE OF WORK
3.1.1 Problem ID and/or Opportunity
The main causes of serious injury and fatality collisions on Washington’s roadways are driver impairment through drug and/or
alcohol use, speeding, occupant restraint mis/nonuse, and distraction. Fatalities have increased almost 40 percent since
2019. Despite a very high seat belt use rate (greater than 90% for many years in a row), the number of unrestrained fatalities
____________________________________
AGENDA ITEM #6. c)
page 2 of 16
and serious injuries have increased to the highest number since before 2010. Since 2019, unrestrained fatalities have
increased over 40 percent Motorcyclists also represent a high number of injured and killed because of unsafe and poorly
trained riders and the challenges vehicle drivers face in observing motorcycles on the road.
Washington has seen a drastic decrease in proactive enforcement of traffic laws. This decrease is due to a myriad of factors,
include the COVID-19 pandemic, political actions to update laws that reduce an officer’s ability to stop drivers,
This project will fund locally coordinated enforcement mobilizations to address impaired driving, distracted driving, seat belt
safety, speeding, and motorcycle safety. Funding and events will be organized by local Target Zero Managers (TZMs) & the
statewide Law Enforcement Liaison networks and their local Target Zero Task Force. These patrols will also be coordinated
with the Washington State Patrol (WSP). Target Zero Managers will establish or strengthen relationships with key WSP
district personnel to improve interagency coordination.
3.1.2 Project Purpose and Strategies
This project will fund High Visibility Enforcement (HVE) and Traffic Safety Enforcement Program (TSEP) patrols to prevent
impaired driving, distracted driving, seat belt use, speeding, and motorcycle safety.
High Visibility Enforcement (HVE) and Traffic Safety Enforcement Program (TSEP) patrols are designed to create deterrence
by increasing the expectation of a citation/fine/arrest. Officers may also remove high risk (impaired) drivers when
encountered. So together, this countermeasure works by preventing dangerous driving behaviors and stopping those who still
decide to engage in those behaviors.
Funding and events will be organized by local TZMs, LELs, and their local Target Zero Task Force. Task forces will use local
data and professional judgement to determine enforcement priorities for their jurisdictions and will schedule and plan
enforcement and outreach activities. Regional participation in the following National Campaigns is mandatory:
• Impaired driving enforcement during the Holiday DUI campaign (December 2023).
• Distracted driving enforcement during the Distracted Driving campaign (April 2024)
• Seat belt enforcement during the Click It or Ticket campaign (May 2024).
• Impaired driving enforcement during the Summer DUI campaign (August 2024).
These patrols will also be coordinated with the Washington State Patrol (WSP). Target Zero Managers will establish or
strengthen relationships with key WSP district personnel to improve interagency coordination with the WSP.
3.1.3 Requirements for National Mobilizations and Traffic Safety Enforcement Program (TSEP)
1. HVE events will be data informed; based on crash data, anecdotal evidence, and the professional judgement of task
force members. WTSC strongly believes in the expertise of local officers to understand the highest priority areas in
their communities to focus their efforts.
2. The SUB-RECIPIENT will ensure that all officers participating in these patrols are BAC certified and have received
and passed the SFST refresher training.
3. SUB-RECIPIENT will ensure all officers participating in Impaired Driving patrols have also received Advanced
Roadside Impaired Driving Enforcement (ARIDE) training.
4. SUB-RECIPIENT shall ensure all participating personnel will use the WEMS system provided by the WTSC to record
all activities in digital activity logs conducted by their commissioned officers pursuant to the HVE events. Participating
officers will fill out all applicable fields of the digital activity log and use the comments field to provide details on
irregularities, challenges or other details that would help explain what was encountered during their shift. SUB-
RECIPIENT will also ensure all supervisors and fiscal staff have the ability to review and edit those activity logs.
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5. Activity conducted outside of the quarterly task force operational plans will not be reimbursed.
3.1.4 Project Intent and Best Practice
1. SUB-RECIPIENT is encouraged to help their Region Task Force fulfill the requirement to participate in the four
mandatory National Campaigns. (Holiday DUI campaign in December 2023, Distracted Driving campaign in April
2024, Click It or Ticket campaign in May 2024, and Summer DUI campaign in August 2024).
NOTE: Agencies must participate in speed or impaired driving enforcement under this agreement to be eligible to
receive funding under the WASPC equipment grant.
2. SUB-RECIPIENT is strongly encouraged to participate in their task force to plan and execute enforcement events.
3. Regional task force will be submitting quarterly operational plans and SUB-RECIPIENT is encouraged to participate
to the fullest extent possible. Quarterly operational plans are due October 15, December 15, March 15, and June 15.
4. WTSC encourages participating officers to prioritize violations that directly contribute to the injury and death of road
users, such as impaired driving, speeding, distracted driving, non-restraint, etc.
5. SUB-RECIPIENT should promote patrol events through all earned, owned and, if funded, paid media that is available
so that the public is made aware of the event before, during, and after the enforcement takes place. It is best practice
to translate messages as needed and invite local media involvement in the effort to reach communities in which HVE
will occur.
6. SUB-RECIPIENT should strive to actively enforce traffic safety laws focused on collision causing behaviors in priority
areas throughout the year outside of HVE events.
7. When participating in motorcycle patrols SUB-RECIPIENT should focus on the illegal and unsafe driving actions of all
motor vehicles interacting with motorcycles. This includes speeding, failure to yield to a motorcycle, following too
closely to a motorcycle, distracted driving, etc.
8. When participating in motorcycle patrols SUB-RECIPIENT should ensure that enforcement will focus on the illegal
and unsafe driving actions of motorcycles that are known to cause serious and fatal crashes. This includes impaired
driving, speeding, and following too closely.
9. Performance will be monitored by the regional TZM, LEL, and Task Force, as well as WTSC. WTSC reserves the
right to designate specific officers as ineligible for cost reimbursement. This will occur if an officer is determined to
not have not met the purpose/intent of this grant in multiple emphasis patrols.
10. Funds can be used to support the mentoring of officers in traffic enforcement. This can be focused on impaired
driving, or general traffic enforcement.
For DUI mentorship, WTSC has found it to be best practice to include a mix of instruction and practical experience.
The mentor should be a DRE when possible, or a highly effective DUI emphasis patrol officer with a minimum of
ARIDE training. Mentor/mentee activities will be pre-approved by the TZM or LEL after the mentee submits their
interest.
11. Community outreach/collaboration: Funds can be used to pay for traffic safety focused community outreach and
collaboration activities. The operational approach for regional community outreach and collaboration activities should
be developed at the Task Force level and be approved by the WTSC. WTSC recommends that these activities
include an opportunity for the audience to provide feedback on local traffic safety priorities and activities, which ideally
will influence the region's plan for traffic safety programming.
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In order to receive funding from this grant, agencies must participate with the regional traffic safety task force/coalition
in the planning efforts for these activities.
WTSC also encourages all law enforcement agencies in Washington to utilize WTSC's data analysis resources, such
as interactive dashboards and data from a statewide attitudinal survey, as well their regional Target Zero Manager to
identify priorities for engaging with the community.
WTSC will provide tools for documenting community collaboration activities, such as the WEMS activity log.
3.1.5 NATIONAL AND STATE-WIDE MOBILIZATIONS
Not all agencies are required to participate in all of these, however the region has committed to participate as a region in all of
these. Dates are tentative and may change when NHTSA publishes their FFY2024 mobilization calendar.
Mobilization Dates
Holiday DUI December 13, 2023 – January 1, 2024
U Drive. U Text. U Pay. April 1 – 14, 2024
Click It or Ticket May 13 – June 2, 2024
It’s a Fine Line (optional if funded) July 5 – 21, 2024
DUI Drive Sober or Get Pulled Over August 12 – September 4, 2024
3.2 PROJECT GOALS
Prevent traffic crashes to reduce traffic related deaths and serious injuries through active, visible, consistent, and targeted traffic
law enforcement, law enforcement training, and community outreach. Law enforcement can have a profound effect on traffic
safety and this project aims to increase participation to accomplish that.
3.3 COMPENSATION
3.3.1 The Compensation for the straight time or overtime work provided in accordance with this Agreement has been
established under the terms of RCW 39.34. The cost of accomplishing the work described in the SOW will not exceed
dollar total from amounts listed below. Payment for satisfactory performance shall not exceed this amount unless the
WTSC and SUB-RECIPIENT mutually agree to a higher amount in a written Amendment to this Agreement executed
by both the WTSC and SUB-RECIPIENT. Comp-time is not considered overtime and will not be approved for payment.
All law enforcement agencies who are active members of the Region’s traffic safety task force with a fully executed
grant agreement are eligible to participate in this grant.
3.3.2 WTSC will reimburse for personnel straight time or overtime expenses at 150 percent of the officer’s normal salary
rate plus SUB-RECIPIENT’s contributions to employee benefits, limited to the following:
• FICA
• Medicare
• Any portion of L&I that is paid by the employer (SUB-RECIPIENT)
• Retirement contributions paid by the employer (SUB-RECIPIENT) can be included if the contribution is based
on a percentage of their hours worked.
Health insurance, or any other benefits not listed above, are not eligible for reimbursement.
The SUB-RECIPIENT will provide law enforcement officers with appropriate equipment (e.g., vehicles, radars, portable
breath testers, etc.) to participate in the emphasis patrols.
3.3.3 Funding alterations are permitted as follows: Upon agreement by the regional TZM and all other parties impacted by a
proposed budget alteration, the budget category amounts may be increased or decreased without amending this
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agreement, so long as the total grant award amount does not increase. HVE grant funds should be managed
collaboratively by the SUB-RECIPIENT and the TZM.
These alterations must be requested through email communication between the regional TZM and assigned WTSC
Program Manager. This communication shall include details of the requested budget modifications and a description
of why these changes are needed. The TZM will also send an updated quarterly Operations Plan to the WASPC
representative monitoring the project if the budget modification will result in changes to the previously submitted plan.
3.3.4 These funds, designated for salaries and benefits, are intended to pay for the hourly straight time or overtime costs
and proportional amounts of fringe benefits of commissioned staff pursuing the activities described in the statement of
work. These funds may not be used for any other purpose for example any work required to maintain a law
enforcement commission including recertification trainings like firearm qualification. This agreement is expressly
designated to fund salaries and benefits. By signing this agreement, SUB-RECIPIENT agrees to supply all necessary
equipment and vehicles needed to accomplish the work in the scope of work. WTSC is not responsible for any
equipment that is lost, stolen, or destroyed in the execution of the scope of work.
3.3.5 Dispatch: WTSC will reimburse communications officers/dispatch personnel for work on this project providing SUB-
RECIPIENT has received prior approval from their region’s TZM. This activity must be overtime and only the expenses
listed in section 3.2 and its subsections will be reimbursed.
3.3.6 Transport Officers: WTSC will reimburse transport officers for their work on this project providing SUB-RECIPIENT
has received approval from their regions TZM. The TZM will work with the regional LEL to determine if need is
warranted for the type of HVE activity. This activity must be overtime and only the expenses listed in section 3.2 and
its subsections will be reimbursed.
3.3.7 The law enforcement agency involved will not schedule individual officer overtime shifts for longer than eight hours.
WTSC understands there may be instances when more than eight hours are billed due to DUI processing or other
reasons and an explanation should be provided on the WEMS Officer Activity Log.
3.3.8 The law enforcement agency involved will ensure that any reserve officer for whom reimbursement is claimed has
exceeded his/her normal weekly working hours when participating in an emphasis patrol and is authorized to be paid
at the amount requested. Reserve officers may only be paid at the normal hourly rate and not at the 150 percent
overtime rate.
3.4 PROJECT COSTS
The WTSC has awarded $_______________ to the WTSC Region _____ Traffic Safety Task Force for the purpose of
conducting coordinated HVE enforcement and community outreach/collaboration activities. The funding must be used for
traffic safety purposes in the areas of impaired driving, distracted driving, occupant restraint use, speeding, and motorcycle
safety. See the project in WEMS for an updated distribution of funding by specific emphasis area.
By signing this agreement, the SUB-RECIPIENT can seek reimbursement for approved straight time or overtime expenses
incurred as a participant in this grant. Funds are expressly designated for staffing activities and may not be used for other
expenses that may be incurred, such as vehicle damage, supply replacement, etc. All activity must be coordinated by the
region’s traffic safety task force and TZM to be eligible for reimbursement.
APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS:
4. ACTIVITY REPORTS
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The SUB-RECIPIENT agrees to have all personnel who work HVE patrols submit a WEMS Officer Activity Log within 24
hours of the end of all shifts worked. These same logs will be associated with invoices as detailed in the “BILLING
PROCEDURE” section. Use of the Officer Activity Log in the WTSC’s online grant management system, WEMS, is required.
Supervisor review and accuracy certification will also be done in WEMS.
5. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the
WTSC.
6. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties in the form of a written request to amend this
Agreement. Such amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of
the Parties. Changes to the budget, SUB-RECIPIENT’S Primary Contact, and WTSC Program Manager can be made through
email communication and signatures are not required.
7. ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise,
regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto.
8. ASSIGNMENT
The SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part, without the express
prior written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB-RECIPIENT shall provide the
WTSC a copy of all third-party contracts and agreements entered into for purposes of fulfilling the SOW. Such third-party
contracts and agreements must follow applicable federal, state, and local law, including but not limited to procurement law,
rules, and procedures. If any of the funds provided under this Agreement include funds from NHTSA, such third-party
contracts and agreements must include the federal provisions set forth in this Agreement in sections 32 through 40.
9. ATTORNEYS’ FEES
In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to bear its own attorney
fees and costs.
10. BILLING PROCEDURE
All invoices for reimbursement of HVE activities will be done using the WTSC’s grant management system, WEMS. WEMS
Officer Activity logs will be attached to invoices, directly linking the cost of the activity to the invoice. Because the activity,
approval, and invoicing are all done within WEMS, no back up documentation is required in most cases.
Once submitted by the SUB-RECIPIENT, invoices are routed to the regional TZM for review and approval. The TZM will
submit all approved invoices to the WTSC via WEMS within 10 days of receipt.
Payment to the SUB-RECIPIENT for approved and completed work will be made by warrant or account transfer by WTSC
within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of the Agreement, any
claim for payment not already made shall be submitted within 45 days after the expiration date of this Agreement. All invoices
for goods received or services performed on or prior to June 30, 2024, must be received by WTSC no later than August
10, 2024. All invoices for goods received or services performed between July 1, 2024 and September 30, 2024, must be
received by WTSC no later than November 15, 2024.
11. CONFIDENTIALITY / SAFEGUARDING OF INFORMATION
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The SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information which may be classified
as confidential, for any purpose not directly connected with the administration of this Agreement, except with prior written
consent of the WTSC, or as may be required by law.
12. COST PRINCIPLES
Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E.
13. COVENANT AGAINST CONTINGENT FEES
The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission, brokerage, or contingent
fee to solicit or secure this Agreement or to obtain approval of any application for federal financial assistance for this
Agreement. The WTSC shall have the right, in the event of breach of this section by the SUB-RECIPIENT, to annul this
Agreement without liability.
14. DISPUTES
14.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the parties, shall be
decided in writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days
from the date of the SUB-RECIPIENT’s receipt of WTSC’s written decision, the SUB-RECIPIENT furnishes a written appeal to
the WTSC Director. The SUB-RECIPIENT’s appeal shall be decided in writing by the Director or designee within 30 days of
receipt of the appeal by the Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall
abide by the decision.
14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shall continue performance
under this Agreement while matters in dispute are being resolved.
14.3 In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation
under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in the superior court
situated in Thurston County, Washington.
15. GOVERNANCE
15.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington
and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws.
15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or
rule, the inconsistency shall be resolved by giving precedence in the following order:
15.2.1. Applicable federal and state statutes and rules
15.2.2. Terms and Conditions of this Agreement
15.2.3. Any Amendment executed under this Agreement
15.2.4. Any SOW executed under this Agreement
15.2.5. Any other provisions of the Agreement, including materials incorporated by reference
16. INCOME
Any income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or
service charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to
reduce project costs.
17. INDEMNIFICATION
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17.1. To the fullest extent permitted by law, the SUB-RECIPIENT shall indemnify and hold harmless the WTSC, its officers,
employees, and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity,
actions, penalties, losses, damages, or costs of whatsoever kind (“claims”) brought against WTSC arising out of or in
connection with this Agreement and/or the SUB-RECIPIENT’s performance or failure to perform any aspect of the Agreement.
This indemnity provision applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection
with, or incident to the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors, and
subcontractors. Provided, however, that nothing herein shall require the SUB-RECIPIENT to indemnify and hold harmless or
defend the WTSC, its agents, employees, or officers to the extent that claims are caused by the negligent acts or omissions of
the WTSC, its officers, employees or agents; and provided further that if such claims result from the concurrent negligence of
(a) the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the WTSC, its officers,
employees, or agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be
valid and enforceable only to the extent of the negligence of the SUB- RECIPIENT, its officers, employees, agents,
contractors, or subcontractors.
17.2. The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demand and/or cause of action
brought by, or on behalf of, any of its employees or agents in the performance of this agreement. For this purpose, the SUB-
RECIPIENT, by mutual negotiation, hereby waives with respect to WTSC only, any immunity that would otherwise be
available to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW.
17.3. The indemnification and hold harmless provision shall survive termination of this Agreement.
18. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be
employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party.
19. INSURANCE COVERAGE
19.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if required by law.
19.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior to the start of any
performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC with proof of insurance coverage (e.g.,
vehicle liability insurance, private property liability insurance, or commercial property liability insurance), as determined
appropriate by WTSC, which protects the SUB-RECIPIENT and WTSC from risks associated with executing the SOW
associated with this Agreement.
20. LICENSING, ACCREDITATION, AND REGISTRATION
The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and registration
requirements and standards necessary for the performance of this Agreement. The SUB-RECIPIENT shall complete
registration with the Washington State Department of Revenue, if required, and be responsible for payment of all taxes due
on payments made under this Agreement.
21. RECORDS MAINTENANCE
21.1. During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintain books, records,
documents, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance
of the services described herein. These records shall be subject to inspection, review, or audit by authorized personnel of the
WTSC, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other
material relevant to this Agreement will be retained for six years after expiration. The Office of the State Auditor, federal
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auditors, the WTSC, and any duly authorized representatives shall have full access and the right to examine any of these
materials during this period.
21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain
the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this
material to any third parties without first giving notice to the furnishing party and giving them a reasonable opportunity to
respond. Each party will utilize reasonable security procedures and protections to assure that records and documents
provided by the other party are not erroneously disclosed to third parties.
22. RIGHT OF INSPECTION
The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to any other authorized
agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate
performance, compliance, and/or quality assurance under this Agreement. The SUB-RECIPIENT shall make available
information necessary for WTSC to comply with the right to access, amend, and receive an accounting of disclosures of their
Personal Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations
enacted or revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB-
RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the Department of Health
and Human Services all internal policies and procedures, books, and records relating to the safeguarding, use, and disclosure
of Personal Information obtained or used as a result of this Agreement.
23. RIGHTS IN DATA
23.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called “Work Product”) pursuant to this
Agreement shall be considered works made for hire under the U.S. Copyright Act, 17 USC §101 et seq., and shall be owned
by the state of Washington. Work Product includes, but is not limited to, reports, documents, pamphlets, advertisement, books,
magazines, surveys, studies, computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings,
software, and/or databases to the extent provided by law. Ownership includes the right to copyright, register the copyright,
distribute, prepare derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer these rights.
23.2. If for any reason the Work Product would not be considered a work made for hire under applicable law, the SUB-
RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all rights in the Work Product and any
registrations and copyright applications relating thereto and any renewals and extensions thereof.
23.3. The SUB-RECIPIENT may publish, at its own expense, the results of project activities without prior review by the
WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of the support provided by
NHTSA and the WTSC. Any discovery or invention derived from work performed under this project shall be referred to
the WTSC, who will determine through NHTSA whether patent protections will be sought, how any rights will be
administered, and other actions required to protect the public interest.
24. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date
of this Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under
the "TERMINATION FOR CONVENIENCE" clause, without the 30-day notice requirement. The Agreement is subject to
renegotiation at the WTSC’s discretion under any new funding limitations or conditions.
25. SEVERABILITY
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If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such
remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end
the provisions of this Agreement are declared to be severable.
26. SITE SECURITY
While on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform in all respects with
all WTSC physical, fire, or other security policies and applicable regulations.
27. TAXES
All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for the SUB-
RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT.
28. TERMINATION FOR CAUSE
If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of
these terms and conditions, the WTSC will give the SUB-RECIPIENT written notice of such failure or violation, and may
terminate this Agreement immediately. At the WTSC’s discretion, the SUB-RECIPIENT may be given 15 days to correct the
violation or failure. In the event that the SUB-RECIPIENT is given the opportunity to correct the violation and the violation is
not corrected within the 15- day period, this Agreement may be terminated at the end of that period by written notice of the
WTSC.
29. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30
days written notice to the other party. If this Agreement is so terminated, the WTSC shall be liable only for payment required
under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination.
30. TREATMENT OF ASSETS
30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property furnished by the SUB-
RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed as a direct item of cost under this
Agreement shall pass to and vest in the WTSC upon delivery of such property by the SUB-RECIPIENT. Title to other property,
the cost of which is reimbursable to the SUB-RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i)
issuance for use of such property in the performance of this Agreement, or (ii) commencement of use of such property in the
performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part, whichever first
occurs.
30.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided herein or approved
by the WTSC, be used only for the performance of this Agreement.
30.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which results from the
negligence of the SUB-RECIPIENT or which results from the failure on the part of the SUB-RECIPIENT to maintain and
administer that property in accordance with sound management practices.
30.4. If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify the WTSC and
shall take all reasonable steps to protect the property from further damage.
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30.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or
cancellation of this Agreement.
30.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or
sub- contractors.
31. WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of
such rights and shall not constitute a waiver of any other rights under this Agreement.
APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 CFR PART 1300 APPENDIX
A):
32. BUY AMERICA ACT
The SUB-RECIPIENT will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using federal
funds. Buy America requires the SUB-RECIPIENT to purchase only steel, iron, and manufactured products produced in the
United States, unless the Secretary of Transportation determines that such domestically produced items would be
inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that
inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use
federal funds to purchase foreign produced items, the WTSC must submit a waiver request that provides an adequate basis
and justification, and which is approved by the Secretary of Transportation.
33. DEBARMENT AND SUSPENSION
Instructions for Lower Tier Certification
33.1. By signing this Agreement, the SUB-RECIPIENT (hereinafter in this section referred to as the “lower tier
participant”) is providing the certification set out below and agrees to comply with the requirements of 2 CFR part 180
and 23 CFR part 1200.
33.2. The certification in this section is a material representation of fact upon which reliance was placed when this transaction
was entered into. If it is later determined that the lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the federal government, the department or agency with which this transaction originated
may pursue available remedies, including suspension and/or debarment.
33.3. The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower tier participant
learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
33.4. The terms covered transaction, civil judgement, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
33.5. The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized
by WTSC.
33.6. The lower tier participant further agrees by signing this Agreement that it will include the clause titled “Instructions for
Lower Tier Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
- Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for
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lower tier covered transactions, and will require lower tier participants to comply with 2 CFR part 180 and 23 CFR part 1200.
33.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
33.8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not required
to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
33.9. Except for transactions authorized under paragraph 33.5. of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions
33.10. The lower tier participant certifies, by signing this Agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
federal department or agency.
33.11. Where the lower tier participant is unable to certify to any of the statements in this certification, such participant shall
attach an explanation to this Agreement.
34. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
34.1. The SUB-RECIPIENT shall:
34.1.1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of
a controlled substance is prohibited in the SUB-RECIPIENT’s workplace, and shall specify the actions that will be taken
against employees for violation of such prohibition.
34.1.2. Establish a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace; the
SUB- RECIPIENT’s policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee
assistance programs; and the penalties that may be imposed upon employees for drug violations occurring in the workplace.
34.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a copy of the
statement required by paragraph 34.1.1. of this section.
34.1.4. Notify the employee in the statement required by paragraph 34.1.1. of this section that, as a condition of employment
under the grant, the employee will abide by the terms of the statement, notify the employer of any criminal drug statute
conviction for a violation occurring in the workplace no later than five days after such conviction, and notify the WTSC within
10 days after receiving notice from an employee or otherwise receiving actual notice of such conviction.
AGENDA ITEM #6. c)
page 13 of 16
34.1.5. Take one of the following actions within 30 days of receiving notice under paragraph 34.1.3. of this section, with
respect to any employee who is so convicted: take appropriate personnel action against such an employee, up to and
including termination, and/or require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency.
34.1.6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of all of the
paragraphs above.
35. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
In accordance with FFATA, the SUB-RECIPIENT shall, upon request, provide WTSC the names and total compensation of
the five most highly compensated officers of the entity, if the entity in the preceding fiscal year received 80 percent or more of
its annual gross revenues in federal awards, received $25,000,000 or more in annual gross revenues from federal awards,
and if the public does not have access to information about the compensation of the senior executives of the entity through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal
Revenue Code of 1986.
36. FEDERAL LOBBYING
36.1. The undersigned certifies, to the best of his or her knowledge and belief, that:
36.1.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract,
the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
36.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its
instructions.
36.1.3. The undersigned shall require that the language of this certification be included in the award documents for all sub-
awards at all tiers (including sub-contracts, sub-grants, and contracts under grant, loans, and cooperative agreements), and
that all sub- recipients shall certify and disclose accordingly.
36.2. This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
37. NONDISCRIMINATION (Title VI, 42 U.S.C. § 2000d et seq.)
37.1. During the performance of this Agreement, the SUB-RECIPIENT agrees:
37.1.1. To comply with all federal statutes and implementing regulations relating to nondiscrimination (“Federal
AGENDA ITEM #6. c)
page 14 of 16
Nondiscrimination Authorities”). These include but are not limited to:
37.1.1.1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252
37.1.1.2. 49 CFR part 21
37.1.1.3. 28 CFR section 50.3
37.1.1.4. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
37.1.1.5. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.)
37.1.1.6. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.)
37.1.1.7. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.)
37.1.1.8. The Civil Rights Restoration Act of 1987
37.1.1.9. Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189)
37.1.1.10. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income
Populations
37.1.1.11. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
37.1.1.12. Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal
Government
37.1.1.13. Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual
Orientation
37.1.2. Not to participate directly or indirectly in the discrimination prohibited by any federal non-discrimination law or
regulation, as set forth in Appendix B of 49 CFR Part 21 and herein.
37.1.3. To keep and permit access to its books, records, accounts, other sources of information, and its facilities as
required by the WTSC, USDOT, or NHTSA in a timely, complete, and accurate way. Additionally, the SUB-RECIPIENT
must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in
program guidance
37.1.4. That, in the event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
contract/funding Agreement, the WTSC will have the right to impose such contract/agreement sanctions as it or NHTSA
determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the
contract/agreement until the contractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract or
funding agreement, in whole or in part.
37.1.5. In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or
guidance, the SUB-RECIPIENT hereby gives assurance that it will promptly take any measures necessary to ensure that: “No
person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives
Federal financial assistance from DOT, including NHTSA”.
37.1.6. To insert this clause, including all paragraphs, in every sub-contract and sub-agreement and in every solicitation for a
sub- contract or sub-agreement that receives federal funds under this program.
38. POLITICAL ACTIVITY (HATCH ACT)
The SUB-RECIPIENT will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limit the political activities of
employees whose principal employment activities are funded in whole or in part with federal funds.
AGENDA ITEM #6. c)
page 15 of 16
39. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
The SUB-RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create
checkpoints that specifically target motorcyclists. This Agreement does not include any aspects or elements of helmet usage
or checkpoints, and so fully complies with this requirement.
40. STATE LOBBYING
None of the funds under this Agreement will be used for any activity specifically designed to urge or influence a state or local
legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body.
Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not
preclude a state official whose salary is supported with NHTSA funds from engaging in direct communications with state or
local legislative officials, in accordance with customary state practice, even if such communications urge legislative officials
to favor or oppose the adoption of a specific pending legislative proposal.
41. CERTIFICATION ON CONFLICT OF INTEREST
41.1. No employee, officer or agent of the SUB-RECIPIENT who is authorized in an official capacity to negotiate, make, accept
or approve, or to take part in negotiating, making, accepting or approving any subaward, including contracts or subcontracts, in
connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a
financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or
her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or
personal interest in or a tangible personal benefit from an entity considered for a subaward.
41.2. Based on this policy:
41.2.1. The SUB-RECIPIENT shall maintain a written code or standards of conduct that provide for disciplinary actions to be
applied for violations of such standards by officers, employees, or agents. The code or standards shall provide that the SUB-
RECIPIENT’s officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from
present or potential sub-awardees, including contractors or parties to subcontracts and establish penalties, sanctions or other
disciplinary actions for violations, as permitted by State or local law or regulation.
41.2.2. The SUB-RECIPIENT shall maintain responsibility to enforce the requirements of the written code or standards of
conduct.
41.3. No SUB-RECIPIENT, including its officers, employees or agents, shall perform or continue to perform under a grant or
cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest,
financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by
NHTSA activities.
41.3.1. The SUB-RECIPIENT shall disclose any conflict of interest identified as soon as reasonably possible, making an
immediate and full disclosure in writing to WTSC. The disclosure shall include a description of the action which the recipient has
taken or proposes to take to avoid or mitigate such conflict.
42. DESIGNATED CONTACTS
The following named individuals will serve as designated contacts for each of the parties for all communications, notices, and
reimbursements regarding this Agreement:
AGENDA ITEM #6. c)
page 16 of 16
AUTHORITY TO SIGN
The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or
entities to the obligations set forth herein.
IN WITNESS WHEREOF, the parties have executed this Agreement.
SUB-RECIPIENT:
Signature
Printed Name
Title
Date
WASHINGTON TRAFFIC SAFETY COMMISSION
Signature
Printed Name
Title
Date
The Contact for the SUB-
RECIPIENT is:
The Target Zero Manager for
Region ___ is:
The Contact for WTSC is:
Jerry Noviello
WTSC Program Manager
jnoviello@wtsc.wa.gov
360-725-9897
AGENDA ITEM #6. c)
AB - 3453
City Council Regular Meeting - 23 Oct 2023
SUBJECT/TITLE:60 Day Closure – Sunset Blvd. NE
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT:Jim Seitz, Transportation Director
EXT.:7245
FISCAL IMPACT SUMMARY:
There is no fiscal impact to the City by adopting the resolution.
SUMMARY OF ACTION:
The I-405, Renton to Bellevue Widening and Express Toll Lanes (ETL) Project is intended to increase the
capacity of the I-405 freeway. The project also builds infrastructure for Sound Transit’s Stride Bus Rapid Transit
system including a new inline transit station at Northeast 44th Street in Renton. Bus rapid transit, paired with
the ETL system, will provide more reliable transportation options for people.
As part of this project, a 60-day closure of Sunset Blvd. NE is needed this winter to perform vital work for the
project. This project needs to complete the widening of the bridge over Sunset Blvd. NE and install seismic
retrofits along the existing bridge piers to increase current capacity on I-405 and improve safety of the
traveling public. This 60-day closure is anticipated to occur between January 15, 2023 and May 14, 2024 with
notifications provided to the public in accordance with the Public Outreach Plan.
Work performed during this period includes the following:
1. Excavation and construction of bridge columns.
2. Installation of concrete girders and pouring the bridge deck.
3. Excavation and installation of seismic retrofit materials.
4. Drainage, Paving, and restriping of Sunset Blvd. NE.
This milestone will create the space needed to increase capacity and provide Express Toll Lane Infrastructure
on I-405.
WSDOT’s public outreach plan is attached and includes one flier for businesses within proximity to the street
closure along with the localized detour plan.
Public outreach methods include:
14-day advanced notification to businesses
Fliers to businesses within the project vicinity as well as Boeing and The Landing Shopping Center
Flier provided to City of Renton for internal distribution
Hotline and project inbox information provided on fliers,
blog posts, and project website
AGENDA ITEM #6. d)
Message boards will be placed 14 days before the closure to notify
the traveling public
Emergency services briefing ahead of closure
WSDOT availability for media
Daily construction times will vary depending on construction activities and weather, but WSDOT currently has
a noise variance that allows them to work 24 hours a day Monday through Friday and 7:00 am until 10:00 pm
on the weekends. They are also in process of updating their noise variance to allow for work 24 hours a day
on the weekends.
EXHIBITS:
A. Public Outreach Plan
B. WSDOT Project Flier with Primary Detour Routes
C. Resolution
STAFF RECOMMENDATION:
Adopt the resolution authorizing the 60-day closure to occur between January 15, 2023 and May 14, 2024 for the
purpose of widening the existing bridge over Sunset Blvd. NE and completing the seismic retrofits on the existing bridge
piers.
AGENDA ITEM #6. d)
I-405 Renton to Bellevue Widening and Express Toll Lanes Project
2023-2024 Renton Winter Closure Outreach Plan
Sunset Boulevard NE: 60-day full closure of Sunset Boulevard NE – occurring
between December 18, 2023 and April 16, 2024
Scope of work: Closure of Sunset Boulevard Northeast to widen the existing I-405 bridge
over Sunset Boulevard Northeast and perform seismic retrofits on the existing bridge columns.
Completing this work increases capacity to I-405 and supports the construction of WSDOT
Express Toll Lanes and Sound Transit Bus Rapid Transit systems.
Outreach methods:
·14-day advanced notification to
businesses
·Fliers to businesses outlined in
the Figure 1 map to the right
o Outreach team to also
notify Boeing and The
Landing Shopping Center
·Flier provided to City of Renton
for internal distribution
·Social media and WSDOT Blog
posts notifying the public of the
closure
o Coordination with the
City of Renton to share
social media posts from
the project
·Hotline and project inbox
information provided on fliers,
blog posts, and project website
·Message boards will be placed
14 days before the closure to
notify the traveling public
·Emergency services briefing
ahead of closure
·WSDOT availability for media
Figure 1: Business flier area
Page | 1
AGENDA ITEM #6. d)
I-405, Renton to Bellevue Widening and Express Toll Lanes Project
60- day full closure of Sunset Boulevard Northeast
Overview
Crews working for the Washington State
Department of Transportation are fully
closing a section of Sunset Boulevard
Northeast in Renton that passes
underneath I-405. Crews are widening the
bridge over Sunset Boulevard Northeast
and performing seismic retrofit work on the
existing bridge columns. Both directions of
Sunset Boulevard Northeast will be closed.
A shuttle will be provided for bicyclists and
pedestrians around the closure. Shuttle stop
locations are pictured on the adjacent map.
This key milestone for the I-405, Renton to
Bellevue Widening and Express Toll Lanes
project is necessary to complete widening
of the I-405 freeway.
Work during this closure period will
include:
Installing girders and widening the
existing bridge
Seismic retrofits to the existing
bridge structure
Both directions of Sunset Boulevard Northeast that pass underneath I-405 will be
closed. Signed detours will be in place.
Installation of new drainage, paving, and road
striping
Lane and Ramp Closures
60-day duration between January 15, 2023 through May 14, 2024 (advance notice provided)-Full
closure of Sunset Boulevard NE between the I-405 Northbound and Southbound freeway ramps.
Southbound I-405 to Sunset Boulevard NE off-ramp and Sunset Boulevard NE on-ramp to
Northbound I-405 will remain open.
AGENDA ITEM #6. d)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
TEMPORARY FULL STREET CLOSURES OF SUNSET BOULEVARD NE BETWEEN THE
I-405 NORTHBOUND AND SOUTHBOUND FREEWAY RAMPS.
WHEREAS, the Washington State Department of Transportation (WSDOT) is constructing
the I-405, Renton to Bellevue Widening and Express Toll Lanes (ETL) project; and
WHEREAS, this construction activity will require a temporary street closures of Sunset
Boulevard NE between the I-405 northbound freeway on-ramp and southbound freeway off-
ramp; and
WHEREAS, pursuant to the City Code section 9-9-3, such street closures require City
Council authorization by means of a resolution;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The City Council does hereby authorize the temporary closures of Sunset
Boulevard NE between the I-405 northbound and southbound freeway ramps, not to exceed sixty
(60) days, anytime during the period beginning Monday, January 15, 2024 through Tuesday, May
14, 2024 for widening the existing I-405 bridge over Sunset Blvd. NE and completing the seismic
retrofits on the existing bridge piers for the purpose of increasing capacity of the I-405 freeway.
SECTION II. Notice of the closure shall be posted and published as required by RMC 9-9-
2 and RMC 9-9-3.
AGENDA ITEM #6. d)
RESOLUTION NO. _______
2
PASSED BY THE CITY COUNCIL the day of , 2023.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2023.
______________________________
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES- PW:1956:10/18/23
AGENDA ITEM #6. d)
AB - 3445
City Council Regular Meeting - 23 Oct 2023
SUBJECT/TITLE:Agreement with Jacobs Engineering, Inc for Ginger Creek and Honey
Creek Subbasin Plans
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Public Works Utility Systems Division
STAFF CONTACT:Bowen Spellman, Surface Water Civil Engineer I
EXT.:7323
FISCAL IMPACT SUMMARY:
The total cost of the Agreement with Jacobs Engineering Group, Inc. is $296,170.91. The expenditure budget
for the Ginger Creek and Honey Creek Subbasin project (427.475522.015.594.31.63.000) that will fund this
agreement is $600,000. There is sufficient funding in the budget to cover the cost of this agreement.
SUMMARY OF ACTION:
These subbasin plans will entail an evaluation of the condition and conveyance capacity of the existing piped
creek sections. These CMP sections elevate flood risk due to deteriorating pipe condition and sediment
accumulation. Sediment accumulation within the piped creek sections is partially caused by the flat slopes of
these sections. Maintenance is hindered due to these pipe sections being located on private property, lack of
adequate access, and the consistent presence of water in the pipes. During significant storm events in the
past, these piped sections have experienced surcharging, resulting in flooding in Cascade Park along Ginger
Creek and the shopping center east of Whitman Court NE along Honey Creek.
The objective of this project is to develop comprehensive subbasin plans for the pipedsections of Ginger and
Honey Creek. Ginger Creek and Honey Creek both feature long creek sections that are channeled through
large aging, corrugated metal pipes (CMP). This would help to determine whether repairs or replacements are
necessary and whether these pipes can accommodate the expected future flows within their respective
subbasins. Conditionassessment will rely on examination of CCTV footage which will be captured by City
operations staff. The consultant will perform on-site visits and hydrologic/hydraulic analysis. The latter
analysis will incorporate projections of the subbasins' future land use runoff conditions to assess future
conveyance requirements. Conceptual alternatives involving replacement, realignment and possibly
daylighting of pipe sections will be developed.Developed subbasin plans and alternativeswill help identify the
long-term capital investments needed to addressconveyancecapacity issues and protect public safety from
flood risk.
In June 2023, the city conducted a review of qualified consultants listed in the city's MRSC Roster to select a
consultant for services required for this project. After a review of the Statement of Qualifications and
conducting an interview to evaluate similar project history, Jacobs Engineering Group, Inc. was selected for
thisproject as the most qualified firm.
EXHIBITS:
A. Agreement
B. Vicinity Map
AGENDA ITEM #6. e)
C. Site Maps
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the agreement with Jacobs Engineering Group, Inc. in the
amount of $296,170.91forthe Ginger and Honey Creek Subbasin Plans.
AGENDA ITEM #6. e)
AGENDA ITEM #6. e)
4,514
376
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
None
6/26/2023
Legend
2560128
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet
Notes
256
WGS_1984_Web_Mercator_Auxiliary_Sphere
Information Technology - GIS
RentonMapSupport@Rentonwa.gov
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Discharge Point
Private Discharge Point
Water Quality
Public Water Quality
Private Water Quality
Detention Facilities
Public Detention Facility
Private Detention Facility
Pipe
=piped portion
of creek
=open channel
portion of creek
=mapped as
open channel w/
no open channel
present during
6.26.23 site visit
1
2
3
=pipes/channels within project
AGENDA ITEM #6. e)
4,514
376
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
None
6/26/2023
Legend
2560128
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet
Notes
256
WGS_1984_Web_Mercator_Auxiliary_Sphere
Information Technology - GIS
RentonMapSupport@Rentonwa.gov
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Discharge Point
Private Discharge Point
Water Quality
Public Water Quality
Private Water Quality
Detention Facilities
Public Detention Facility
Private Detention Facility
Pipe
=piped portion
of creek
=open channel
portion of creek
=mapped as
open channel w/
no open channel
present during
6.26.23 site visit
=pipes/channels within project
AGENDA ITEM #6. e)
4,514
376
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
None
6/26/2023
Legend
2560128
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet
Notes
256
WGS_1984_Web_Mercator_Auxiliary_Sphere
Information Technology - GIS
RentonMapSupport@Rentonwa.gov
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Discharge Point
Private Discharge Point
Water Quality
Public Water Quality
Private Water Quality
Detention Facilities
Public Detention Facility
Private Detention Facility
Pipe
=piped portion
of creek
=open channel
portion of creek
=mapped as
open channel w/
no open channel
present during
6.26.23 site visit
4
No open channel was
observed (neither
seen nor heard)
through the thick
vegetation in this area
=pipes/channels within project
AGENDA ITEM #6. e)
2,257
188
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
None
8/9/2023
Legend
128064
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet
Notes
128
WGS_1984_Web_Mercator_Auxiliary_Sphere
Information Technology - GIS
RentonMapSupport@Rentonwa.gov
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Discharge Point
Private Discharge Point
Water Quality
Public Water Quality
Private Water Quality
Detention Facilities
Public Detention Facility
Private Detention Facility
Pipe
=piped portion
of creek
=open channel
portion of creek
=pipes/channels within project
AGENDA ITEM #6. e)
2,257
188
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
None
8/9/2023
Legend
128064
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet
Notes
128
WGS_1984_Web_Mercator_Auxiliary_Sphere
Information Technology - GIS
RentonMapSupport@Rentonwa.gov
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Discharge Point
Private Discharge Point
Water Quality
Public Water Quality
Private Water Quality
Detention Facilities
Public Detention Facility
Private Detention Facility
Pipe
=piped portion
of creek
=open channel
portion of creek
=pipes/channels within project
AGENDA ITEM #6. e)
AGREEMENT FOR SERVICES TO DEVELOP THE GINGER AND
HONEY CREEK SUBBASIN PLANS - SWP 27-4241
THIS AGREEMENT, dated for reference purposes only as September 19, 2023, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Jacobs Engineering
Group, Inc. (“Consultant”), a Delaware Corporation. The City and the Consultant are referred to
collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement
is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide planning services as specified in Exhibit A ,
which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than March 31, 2026.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $296,170.91, plus any applicable state and local sales
taxes. Compensation shall be paid as a flat rate fixed sum based upon Work actually
performed according to the rate(s) or amounts specified in Exhibit C. The Consultant
agrees that any hourly or flat rate charged by it for its Work shall remain locked at the
negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit C.
Except as specifically provided herein, the Consultant shall be solely responsible for
payment of any taxes imposed as a result of the performance and payment of this
Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
AGENDA ITEM #6. e)
PAGE 2 OF 10
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or w ithout
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents that Consultant will
perform all Work identified in this Agreement in a professional manner in accordance
AGENDA ITEM #6. e)
PAGE 3 OF 10
with the professional standard of care and applicable laws. Compliance with professional
standards includes, as applicable, performing the Work in compliance with applicable City
standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and
Municipal Construction). Professional engineers shall sign and, as applicable, stamp
engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW
18.43.070. Consultant further represents and warrants that all final work product created
for and delivered to the City pursuant to this Agreement shall be the original work of the
Consultant and free from any intellectual property encumbrance which would restrict the
City from using the work product. Consultant grants to the City a non-exclusive, perpetual
right and license to use, reproduce, distribute, adapt, modify, and display all final work
product produced pursuant to this Agreement. The City’s or other’s adaptation,
modification or use of the final work products other than for the purposes of this
Agreement shall be without liability to the Consultant. The provisions of this section shall
survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to an y claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
AGENDA ITEM #6. e)
PAGE 4 OF 10
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant , except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out the services provided or of
bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant and the City, its officers, officials, employees and
volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence.
AGENDA ITEM #6. e)
PAGE 5 OF 10
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 perclaim.
"Professional Services", for the purpose of this section, shall mean any Work provided
by a licensed professional or Work that requires a professional standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
AGENDA ITEM #6. e)
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limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, claims, duties or interests accruing from this Agreement without
the written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Bowen Spellman
1055 South Grady Way
Renton, WA 98057
CONSULTANT
Jana Crawford
1100 112th Ave NE – Suite 500
Bellevue, WA 98004
AGENDA ITEM #6. e)
PAGE 7 OF 10
Phone: (425) 430-7323
bspellman@rentonwa.gov
Fax: (425) 430-7241
Phone: (360) 791-6718
Jana.Crawford@jacobs.com
Fax: N/A
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non -discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
AGENDA ITEM #6. e)
PAGE 8 OF 10
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Bowen
Spellman, Surface Water Utility Engineer. In providing Work, Consultant shall
coordinate with the City’s contract manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
AGENDA ITEM #6. e)
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accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against on e party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
AGENDA ITEM #6. e)
PAGE 10 OF 10
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Jeremy Hollingsworth, PE, DBIA, PMP
Manager of Projects, Jacobs
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 5/21/2021
AGENDA ITEM #6. e)
1
Exhibit A
Jacobs Engineering Group Inc.
DRAFT SCOPE OF WORK
Ginger Creek and Honey Creek Subbasin Plans
FOR CITY OF RENTON
September 19, 2023
Introduction
The City of Renton (the “City”) has requested Jacobs (“Consultant”) assist the City in developing
improvement plans for two subbasins along two distinct reaches of Ginger Creek and Honey
Creek to identify opportunities to address flooding and stormwater impacts through creek
realignment or daylighting, or pipe replacement/rehabilitation. The study will identify flooding
extents under existing and future land use, stormwater infrastructure and asset deficiency
problems in the subbasins and propose potential solutions. The plans may lead to future
improvement design projects that may be funded through grants or City funds.
Background
Ginger Creek is a tributary to the Cedar River, but sections of the creek have been placed in aging
large pipe sections (72-inch Corrugated Metal Pipe (CMP)) located in Tiffany Park, Cascade Park,
and residential neighborhoods. The existing pipe system has surcharged during significant storm
events causing flooding in Cascade Park. After the City annexed the Benson Hill area, the pipe
systems and open channels were maintained to reduce sediment buildup between SE 160th St
and the Cedar River Pipeline ROW, which has reduced the occurrence of flooding. However, this
plan is needed to evaluate conditions of the existing pipe sections due to their age and the
capacity of the existing conveyance system. The plan will involve a hydrologic and hydraulic
analysis of the subbasin for future land use runoff conditions and the evaluation of the
conveyance system conditions to identify long-term capital investment needs to prevent future
flooding and to protect public safety. In addition, the plan will evaluate opportunities for
incorporating environmental and other multi-purpose benefits. The Ginger Creek subbasin
planning area is shown in Figure 1. The Ginger Creek planning area includes the areas outlined
in blue, as well as Cascade and Tiffany Parks outlined in red.
AGENDA ITEM #6. e)
4,800800
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and is for
reference only. Data layers that appear on this map may or may not be accurate,
current, or otherwise reliable.
WGS_1984_Web_Mercator_Auxiliary_Sphere
Notes
None
7/11/2023
Legend
544 272
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet544
Information Technology - GIS
0
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Discharge Point
Private Discharge Point
Water Quality
Public Water Quality
Private Water Quality
Detention Facilities
Public Detention Facility
Private Detention Facility
Pipe
Public Pipe
Private Pipe
Public Culvert
Private Culvert
Public Roofdrain
Private Roofdrain
Open Drains
Facility Outline
Fence
Facility Transfer
Inactive Structure
Inactive Pipe
Inactive Water Quality
Inactive Detention Facilities
Inactive Discharge Point
Environment Designations
Natural
Shoreline High Intensity
Shoreline Isolated High Intensity
Shoreline Residential
City of Renton - Ginger Creek Alignment
500
CASCADE PARK
TIFFANY PARK
CREEK DAYLIGHTS
DISCHARGE POINT
EX 60" CMP PIPE
EX WETLAND
EX 36" CMP PIPE
GINGER CREEK
EX 60" CMP PIPE
EX WETLAND
Legend
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Linetypes and Hatches
Discharge Point
Public Detention Facility
Private Detention Facility
Inactive D
Inactive Discharge Point
Surface Water Main (Public)
Surface Water Main (Private)
Water Main
Wastewater Main (Public)
Stream Alignment
Parcel Limits
Wetland
EX 60" CMP PIPE
EX 60" DI PIPE
EX 30" CONC PIPE
Study Area
500 10000
8/14/2023
AGENDA ITEM #6. e)
3
Honey Creek is a tributary to May Creek (which ultimately discharges to Lake Washington), but
sections of the creek have been placed in aging large pipes sections (ranging from 72-inch CMP
to double-barreled 24-inch CMP) that are very prone to sediment accumulation due to flat
grade and inability of maintenance through sections on private property. The study area spans
from Duvall Avenue NE to Union Avenue NE, which contains this piped section and a short open
channel section. The majority of the system through the project area is located under
commercial properties and Sunset Boulevard. The existing pipe system has surcharged during
significant storm events causing flooding in the shopping center to the east of Whitman Court
NE. It is unknown if the same level of flooding occurs west of Whitman Court NE but it is
presumed that it suffers from similar capacity and condition problems. This plan is needed to
evaluate the condition of the existing pipe sections due to their age and to assess their lack of
conveyance capacity. The plan will involve a hydrologic and hydraulic analysis of the subbasin
for future land use runoff conditions and the evaluation of the conveyance system conditions to
identify long-term capital investment needs to prevent future flooding, improve creek health if
possible, and to protect public safety. In addition, the plan will evaluate opportunities for
incorporating environmental and other multi-purpose benefits. The Honey Creek subbasin
planning area is shown in Figure 2.
AGENDA ITEM #6. e)
1,128188
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
THIS MAP IS NOT TO BE USED FOR NAVIGATIONWGS_1984_Web_Mercator_Auxiliary_Sphere
Notes
None
07/11/2023
Legend
128 0 64 128 Feet
Information Technology - GIS
RentonMapSupport@Rentonwa.gov
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Discharge Point
Private Discharge Point
Stormwater Fitting
Water Quality
Public Water Quality
Private Water Quality
Detention Facilities
Public Detention Facility
Private Detention Facility
Pipe
Public Pipe
Private Pipe
Public Culvert
Private Culvert
Public Roofdrain
Private Roofdrain
Open Drains
Virtual Drainline
Facility Outline
Fence
Flow Control BMP
Facility Transfer
Inactive Structure
Inactive Pipe
Inactive Water Quality
Inactive Detention Facilities
Inactive Discharge Point
City and County Labels
Parcels
City and County Boundary
<all other values>
Renton
Environment Designations
Natural
Shoreline High Intensity
Shoreline Isolated High Intensity
Shoreline Residential
Urban Conservancy
Jurisdictions
Streams (Classified)
City of Renton - Honey Creek Alignment Legend
Network Structures
Public Access Riser
Private Access Riser
Public Inlet
Private Inlet
Public Manhole
Private Manhole
Public Utility Vault
Private Utility Vault
Public Clean Out
Private Clean Out
Public Unknown
Private Unknown
Pump Station
Public Pump Station
Private Pump Station
Discharge Point
Public Detention Facility
Private Detention Facility
Inactive D
Inactive Discharge Point
City and County Boundary
<all other values>
Renton
Environment Designations
Natural
Shoreline High Intensity
CREEK DAYLIGHTS
CREEK DAYLIGHTS
DISCHARGE POINT
HONEY CREEK
EX 48" CULVERT
EX 72"x44"
CMP ARCH
CREEK DAYLIGHTS
PRIVATE WQ AND
STORMWATER VAULT
McDONALD'S
EX 58"x36" CMP ARCH
EX (2) 54" CMP PIPES
EX 30" CONC PIPE
Linetypes and Hatches
Surface Water Main (Public)
Surface Water Main (Private)
Water Main
Wastewater Main (Public)
Stream Alignment
Parcel Limits
Wetland
Study Area
125250 2500
125250 2500 08/14/2023 AGENDA ITEM #6. e)
5
Task 1 Project Management
Perform project management, administration, and coordination of work effort involved in all
phases and tasks. This task will continue throughout the duration of the project. It will include
the work necessary to set up financial accounting, develop and implement quality procedures,
perform overall project coordination with the City and project team, and project closeout.
Invoices and progress reports will be provided to the City on a monthly basis. Monthly progress
reports will include a summary of work performed by the Consultant for that period and the work
anticipated to be completed in the next period. Monthly progress virtual meetings between the
Consultant and the City will take place to discuss project status and resolve any outstanding
issues.
QA/QC: Consultant shall conduct internal quality control on all deliverables identified in this
scope.
Task 1 Assumptions
· Project duration is assumed to be 24 months.
· Jacobs will develop a project management plan (PMP)/quality management plan (QMP)
to clarify project instructions for the team, and Jacobs best practices will be implemented
for project and quality management.
Task 1 Deliverables
· Monthly Invoices and Progress Reports (sent electronically via e-mail).
· One monthly virtual meeting (up to one (1) hour) with the City Project Manager to report
project status.
Task 2 Desktop Analysis/Existing Conditions Characterization
Consultant shall prepare a characterization of the Ginger and Honey Creek subbasins utilizing
existing information and through a reconnaissance level field visit. The goal of this task is to
advance the understanding of existing conditions within the respective subbasins. Work under
this task shall include conducting a kick-off meeting, review of existing data, limited field
investigation and ecological analysis, exploration of stormwater retrofit opportunities and
constraints, and creation of a technical memorandum (TM) to document the analysis and
characterization.
Task 2 Assumptions
· As the precise number of drainage connections and pipes to be reviewed is unknown at
this time, and the amount of available data and reports is also unknown, the level of
detail of the review of existing information and the level of detail to describe known or
suspected impacts will be adjusted as necessary to meet the overall Task budget. If
additional detail is required by the City, this may require an amendment to this scope and
budget.
· Maps will be developed using existing available data from City GIS (CORMaps), reports or
basemap files provided by the City. No additional potholing, surveying or GPS mapping
AGENDA ITEM #6. e)
6
will be conducted to develop maps. Critical discrepancies will be investigated upon
approval of the City up to the budget provided herein or separately authorized. Non-
critical and other data gaps will be documented in the technical memorandum.
· All field work, stormwater retrofit opportunities, and Task 2 analysis will be adjacent to
the main-line pipes (creek) within the planning area.
· Data collected will be collated into a webmap and SharePoint directory for transfer to the
City at the completion of the project.
Subtask 2.1 Kick-off Meeting
Consultant shall prepare for and participate in a kick-off meeting at the City, assuming two (2)
hours in length to define key objectives, milestones, and scope of each subbasin area.
Subtask 2.1 Assumptions
· Kick-off meeting will be attended by two (2) Consultant staff.
Subtask 2.1 Deliverables
· Meeting notes (sent electronically via e-mail).
Subtask 2.2 Review Existing Information
Consultant shall review existing data and identify known gaps or additional data needs.
Information to be reviewed may include, but is not limited to:
· Existing water quality and flow monitoring data, if available
· Record drawings
· Pipe condition (CCTV and photos via City GraniteNet Portal)
· Community/Landowner restrictions, etc.
· Existing studies/reports including relevant drainage basin reports or stormwater
masterplans including the Renton Stormwater Master Plan and Cedar River Report
· GIS CORMaps (Infrastructure locations, pipe data, right-of-way locations, topography,
and property ownership)
Consultant shall utilize and review City provided pipe condition assessment data (CCTV, defect
coding, and photos) of fair and poor assets. Consultant shall analyze condition and assess
rehabilitation/replacement recommendations as background for Alternatives Analysis Task.
Subtask 2.2 Assumptions
· 10 pipe segments for Honey Creek subbasin, 3 in poor condition, 5 in fair condition, and
2 in good condition.
· 34 pipe segments for Ginger Creek subbasin, 10 in poor condition, 17 in fair condition,
and 7 in good condition.
· Pipe cleaning, and video inspection, and coding will be performed by the City with video
coding performed consistent with City sewer maintenance coding standards (NASSCO
PACP).
AGENDA ITEM #6. e)
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· The City will provide Consultant access to City online GraniteNet portal for access to
video files and defect coding.
· The City will take the lead in assessing condition of pipes and provide Consultant with
characterization of pipe as good, fair, or poor. Consultant will not review assets coded as
good.
· Pipe condition and recommendations will be added to the project webmap.
Subtask 2.2 Deliverables
· Findings will be documented in a summary table and GIS maps included in the Subtask
2.6 TM.
· Create a webmap for the project.
Subtask 2.3 Stormwater Retrofit Opportunities and Constraints
Consultant shall utilize GIS data to identify areas of opportunity and constraints for stormwater
retrofits. This analysis will consider feasibility of Ecology GULD-level water quality technologies,
as well as the potential for flow control (detention) facilities.
Subtask 2.3 Deliverables
· Findings will be documented in the Subtask 2.6 TM.
Subtask 2.4 Reconnaissance Field Visit and Ecological Assessment
Consultant shall perform a seven (7) hour reconnaissance level field visit and ecological analysis.
Information to be reviewed may include, but is not limited to:
· Confirm accuracy of applicable data gathered under Subtask 2.2.
· Summarize site opportunities and constraints, including potential conflicts with existing
programs, acceptable level of project impacts and required site restoration.
· Qualitatively observe the daylit portions of each creek to assess permitting implications
and quantitatively to estimate existing channel geometry.
· Assess stormwater retrofit opportunities identified in Subtask 2.3.
Consultant will host one (1) post-visit virtual meeting after the field visit to compare and
document observations, assuming one (1) hour in length.
Subtask 2.4 Assumptions
· Field work will be limited to the City ROW or real property and public property and will
not require access to private property.
· Field visit will be attended by up to five (5) Consultant staff.
· Field visit will be performed by walking creek segments within parks and performing a
driving review of other areas.
Subtask 2.4 Deliverables
· Findings will be documented in the Subtask 2.6 TM.
AGENDA ITEM #6. e)
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Subtask 2.5 H&H Modeling of Existing System
Consultant shall perform preliminary Hydrologic and Hydraulic (H&H) modeling at the subbasin
scale to estimate flow rates through existing infrastructure, identify capacity constraints, and
provide bankfull width assessment of open channel portions of the creek.
The following preliminary modeling will be performed:
Ginger Creek
· Up to ten (10) catchments modeled in WWHM, with hydrologic results exported as time
series to truncated network for hydraulic capacity analysis:
o Existing (as-is)
o Future (maximum impervious cover)
Honey Creek
· Up to ten (10) catchments modeled in WWHM, with hydrologic results exported as time
series to truncated network for hydraulic capacity analysis [assume peak outflow from
the pond establishing the upstream boundary]:
o Existing (as-is)
o Future (maximum impervious cover)
Subtask 2.5 Assumptions
· Calculation of creek bankfull width and minimum hydraulic opening will be performed
with Manning’s equation for the flows calculated in WWHM.
· Hydrologic modeling will be performed with WWHM or MGS Flood continuous runoff
software to simulate hydrologic runoff and entered as time series inputs to the hydraulic
network at discrete locations.
· Hydraulic modeling of the conveyance network will be performed using PCSWMM.
· Estimates of future land use and impervious land cover will be based on maximum
impervious coverage for existing zoning and provided by the City. Existing land cover
types will be converted to future land use using Excel and used in the hydrologic analysis.
· Increase of peak flows due to climate change, if requested by the City, will be estimated
at this phase using the Washington Department of Fish and Wildlife culvert calculator
peaking factors, which provides a percent increase based on location and recurrence
interval.
· Stormwater (i.e., capacity) design standards will be per the City of Renton Stormwater
Manual or as otherwise provided by the City.
· Continuous rainfall will be used to run hydrologic simulations, with statistical analysis of
flow rates used to provide recurrence flow conditions, as per City design standards
guidance (e.g., 2-year, 10-year, 25-year, and/or 100-year events).
· Catchments and associated flows will be developed for the ‘main line’ of the creek.
Catchments and associated flows for branches and catchments less than 2 acres
discharging to the local City stormwater system may be combined and have limited detail
given on delineation of the individual downstream systems.
AGENDA ITEM #6. e)
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· Peak outflow will be assumed for the detention pond that establishes the upstream
boundary of the Honey Creek subbasin. Only the catchments draining directly to the
project boundary’s main line will be modeled for Honey Creek.
Subtask 2.5 Deliverables
· Findings will be documented in the Subtask 2.6 TM.
Subtask 2.6 Present Findings
Consultant shall document the findings of Task 2 in a TM and two GIS maps (one for each
subbasin) summarizing the data sources and gaps, methods and results of analysis.
Consultant shall hold a virtual workshop up to two (2) hours in length to present findings to the
City and confirm goals and constraints of the alternatives analysis.
Subtask 2.6 Assumptions
· TM will not exceed ten (10) pages in length (not including appendices).
· GIS maps, one for each subbasin, will contain no more than three (3) sheets for each
subbasin.
· Virtual workshop will be attended by up to seven (7) Consultant staff.
Task 2.6 Deliverables
· Workshop meeting notes (sent electronically via e-mail).
· TM including a GIS map of each subbasin (draft and final, sent electronically via e-mail or
file transfer).
· The webmap created to develop GIS maps will be provided at the end of the project (sent
through the ArcGIS online platform).
Task 3 Alternatives Analysis
Work under Task 3 is described herein for budgeting purposes and will not commence until it has
been authorized and approved by the City Project Manager upon completion of Task 2.
Work under this task will produce 2-3 feasible alternatives for each subbasin; each alternative
will include preliminary modeling, conceptual design, and cost estimating. The goal of this task
is to identify preliminary pipe rehabilitation or replacement strategies, to identify where creek
daylighting and/or stormwater retrofits may be feasible, and to determine what system
improvements are necessary to address flooding.
Task 3 Assumptions
· The precise work to be performed under Task 3 and associated level of effort is unknown
until Task 2 is complete. An estimate of tasks and hours has been provided for budget
purposes; scope and related level of effort will be reviewed with City staff and adjusted
via an amendment if the current allocated budget is insufficient for the tasks or if
different scope is desired by the City.
AGENDA ITEM #6. e)
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Subtask 3.1 Alternatives Analysis
Consultant will develop 2-3 feasible alternatives for each subbasin based on information
gathered and analyzed in Task 2. Each alternative will include an estimate of permitting
requirements, potential schedule, applicable fish passage requirements, general safety
topics/concerns, and identification of potential grant funding if available. Modeling summarized
under Subtask 3.2 to evaluate feasible alternatives will be performed concurrently with Subtask
3.1.
Consultant will develop preliminary rehabilitation/replacement strategies and extents based on
review of the City’s pipe condition characterization, inspection data, and constraints associated
with implementation.
Consultant shall document the findings of Subtasks 3.1 and 3.2 in a TM and GIS maps for the 2-
3 feasible alternatives in each subbasin.
Consultant shall hold a virtual workshop up to two (2) hours to present findings to the City.
Subtask 3.1 Assumptions
· All alternatives will be located along or in vicinity to the main-line pipes (creek) within
the study area.
· Pipe rehabilitation/replacement recommendations will be provided for the main-line
pipes within the study area but not branch or other minor pipes at this time.
· Pipe renewal strategy(ies) for subbasins shall be developed based on pipe condition and
constraints. Example constraints may include level of deformation of pipe, sensitivity to
hydraulic restriction, and/or constructability (access, ease of dewatering, host pipe
condition, etc.).
· TM will not exceed twelve (12) pages in length (not including appendices).
· Draft TM will be submitted to the City and necessary revisions addressed prior to creating
the StoryMap under Subtask 3.3.
· Virtual workshop will be attended by up to seven (7) Consultant staff.
· GIS maps for each feasible alternative in each subbasin will include no more than 3
sheets per subbasin.
Subtask 3.1 Deliverables
· Alternatives Analysis TM including GIS maps of the 2-3 feasible alternatives in each
subbasin (draft and final, sent electronically via e-mail or file transfer).
· Workshop meeting notes (sent electronically via e-mail).
Subtask 3.2 H&H Modeling
Consultant shall perform the following H&H modeling using future flows developed in Subtask
2.5:
· Determine preliminary sizing of alternatives in Subtask 3.1.
· Perform an analysis & comparison with existing condition results from Subtask 2.5.
AGENDA ITEM #6. e)
11
Subtask 3.2 Assumptions
· PCSWMM will be used to model the stormwater network and simulate the hydraulic
capacity throughout the network.
· 2d modeling or stream scour or sediment transport will not be performed.
· Simulation results will be used to size alternatives in Subtask 3.6.
Subtask 3.2 Deliverables
· Findings will be documented in the Subtask 3.1 Alternatives Analysis TM.
Subtask 3.3 StoryMap of Alternatives
Present alternatives to the City utilizing a StoryMap website. The StoryMap website will be a
relatively simple product created from information previously developed for the project. The
City may use the StoryMap to seek input from stakeholders before selecting a preferred
alternative for each basin. Once a preferred alternative has been selected, applicable content
from Subtask 3.4 will be added to the StoryMap at the City’s option (assume 15 hours).
Subtask 3.3 Assumptions
· The StoryMap will be developed after the draft Subtask 3.1 TM has been revised in
response to City comments. Content from the final version of the TM will be used to
develop the StoryMap.
· The StoryMap will be limited to maps created under other project tasks and photos taken
during other tasks. No new graphics or material will be created for the StoryMap.
Subtask 3.3 Deliverables
· One (1) StoryMap describing 2-3 alternatives for each subbasin, developed under
Subtask 3.1, including applicable site opportunities and constraints developed under
Task 2 and estimate of permitting requirements, potential schedule, applicable fish
passage requirements, general safety topics/concerns, and identification of potential
grant funding developed under Subtask 3.1 (preliminary, revised draft, and final; sent
through the ArcGIS online platform).
Subtask 3.4 Develop Concept Drawings and Cost for Preferred Alternatives
Once the preferred alternatives have been selected by the City (one per subbasin, two total),
develop concept drawings, Class 5 cost estimate and suggested approach to receiving grant
funding. Modeling summarized under Subtask 3.6 will be performed concurrently with Subtask
3.4.
Subtask 3.4 Assumptions
· Cost estimate for the preferred alternative for each subbasin will be performed to AACE
Class V, with an approximate range of -50% to +100%.
· TM will not exceed five (5) pages in length (not including appendices). Concepts and cost
estimates will be attached as appendices.
AGENDA ITEM #6. e)
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Subtask 3.4 Deliverables
· Concept drawings, prepared to an approximately 15% level of design development using
GIS. Each 11”x17” concept drawing will be created in PDF, using Adobe or BlueBeam, on
a background created in GIS.
· One cost estimate per basin for the preferred alternative.
· TM including basis of design for concepts and basis of estimate for the cost estimates
(draft and final, sent electronically via e-mail or file transfer).
Subtask 3.5 Community Outreach Support
Consultant team staff will be available up to 40 hours to support outreach activities upon the
City’s request (e.g., attend community meetings, answer community questions, or otherwise
support the City with community engagement).
Subtask 3.5 Assumptions
· Outreach activities will be led by the City.
Subtask 3.5 Deliverables
· None anticipated.
Subtask 3.6 H&H Model Refinement for Preferred Alternatives
Consultant shall refine the H&H modeling in Subtask 3.2 for one preferred alternative in each
subbasin. This includes updating the PCSWMM models with the chosen alternative and providing
simulation results to confirm available capacity.
Subtask 3.6 Assumptions
· Stationarity of WWHM results makes them directly transferable to alternatives analyses.
· Final modeling and analyses will be completed after preferred alternatives have been
selected.
· Findings will be used to inform concepts developed under Subtask 3.4 and documented
in the TM.
Subtask 3.6 Deliverables
· Models and simulated results will be provided at the end of the project (sent
electronically via e-mail or file transfer).
· Figures of final alternatives, with symbolized results, will be provided for each subbasin.
Task 4 Allowance for Additional Services
This task includes an allowance for additional services that may be requested by the City (such as
spot surveying of rims/IEs to fill potential data gaps). An allowance of $20,000 is allocated for
this task. No budget can be used from this task without prior written approval by the City.
AGENDA ITEM #6. e)
13
General Assumptions Applicable to All Tasks
1. After project completion, GIS mapping data in a shapefile will be delivered electronically to
the City via a map package on ArcGIS Online.
2. The extents of the modeled area will not be expanded nor will monitoring or calibration be
performed under this contract without separate authorization and change management.
3. No geotechnical evaluations will be performed during this analysis.
4. The City will be responsible for the timely collection of comments from reviewers, and
resolving conflicting comments, and shall submit one set of consolidated comments to
Consultant for each deliverable. Comments will be provided within 2 weeks of submission
and will be provided with comments or tracked changes in the native document or in a
consolidated excel spreadsheets. Consultant’s responses will be provided in the original
comment document.
5. The City will provide legal, administrative, and financial review and support for documents
developed prior to the use of such documents for future planning. The Consultant is not the
City’s legal advisor and cannot provide legal counsel to the City.
6. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the
information provided by the City. Consultant will keep the City informed on effects to the
schedule.
7. Consultant makes no warranty that the City’s actual cost, performance, or schedules will not
vary from Consultant’s opinions of cost, projections, or estimates. In providing opinions of
stormwater flood reduction, cost, stormwater mitigation, water quality improvement, and
schedules for the project, Consultant has no control over cost or price of labor and materials;
unknown or latent conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market conditions; time or quality
of performance by operating personnel or third parties; and other economic and operational
factors that may materially affect the ultimate project cost, performance, or schedule. If the
City wishes greater assurance as to any element of project cost, feasibility, or schedule, the
City will employ an independent cost estimator, contractor, or other appropriate advisor.
8. Consultant’s level of effort shall not exceed that provided in the Fee Estimate.
9. Neither temporary nor permanent right-of-way or conservation easement preparation nor
negotiation will be performed by the Consultant.
AGENDA ITEM #6. e)
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Exhibit B
Jacobs Engineering Group Inc.
ESTIMATED SCHEDULE
The Estimated Schedule for Ginger and Honey Creek Basin Plan Study is:
· Notice to Proceed –November 2023
· Task 2: Desktop Analysis/Existing Conditions Characterization – November 2023 to June
2024
· Task 3: Alternatives Analysis – July 2024 to October 2025
AGENDA ITEM #6. e)
Task #Description
N D J F M A M J J A S O N D J F M A M J J A S O
Task 1 - Project Management
Project Management and Administration
Invoicing and Progress Reporting
Team Coordination
Task 2 - Desktop Analysis/Existing conditions Characterization
2.1 Kick-off Meeting
2.2 Review Existing Information
Webmap
2.3 Stormwater Retrofit Opportunities and Constraints
2.4 Reconnaissance Field Visit and Ecological Assessment
2.5 H&H Modeling of Existing System
2.6 Present Findings - Draft TM and GIS Maps
Final TM
Virtual Workshop
Task 3 - Alternatives Analysis
3.1 Alternatives Analysis and Draft TM
Final TM
Virtual Workshop
3.2 H&H Modeling
3.3 StoryMap of Alternatives
3.4 Concept Drawings and Cost for Preferred Alternatives
Final Concepts
BOD/BOE TM
3.5 Community Outreach Support
3.6 H&H Model Refinement for Preferred Alternatives
Task 4 - Additional Services
Allowance for additional services up to $20K
2023 2024 2025
AGENDA ITEM #6. e)
15
Exhibit C
Jacobs Engineering Group Inc.
LEVEL OF EFFORT
Exhibit C shows the basis for the Consultant’s not-to-exceed fee estimate for the Ginger Creek
and Honey Creek Subbasin Plans and the key Consultant staff anticipated to work on the project.
AGENDA ITEM #6. e)
Ginger Creek and Honey Creek Subbasin Plans
JacobsProject ManagerSenior EngineerDesign EngineerStormwater Modeling LeadGeomorphologyStream Design LeadPermittingCondition AssessmentLandscape/RestorationGIS and StoryMapsCost EsimatingQCAdmin.Grants SpecialistID
TASK / SUBTASK TITLES Assumptions
Subtotal by TaskJana CrawfordJesse WilliamsEmma ConleyThomas WalshMark IndreboBen DupuyRose WhitsonKenny MoffatGrace BergmanChristopher BryantChristi GalloRaymond ChungSusan ClarkTahne CorcuttTask 1 - Project Management
Project Management and Administration 1 hr/month for 24 months; PM meetings 24 24
Invoicing and Progress Reporting 24 invoices/progress reports; 1 hr each, both for PM and admin 48 24 24
Team Coordination 1 hr/month for team coordination and PMP/QMP development 28 28
Subtotal 100 76 0 0 0 0 0 0 0 0 0 0 0 24 0
Task 2 - Desktop Analysis/Existing conditions Characterization
2.1 Kick-off Meeting 2 hr mtg, 1 hr to prep, 1 hr travel, 2 people 8 4 4
2.2 Review Existing Information
Includes review of record drawings for completion of models, 20
hours for data resolution, review of CCTV, defect coding, and
pipe photos, etc.140 20 19 20 32 2 4 15 24 4
Webmap Data compilation and webmap creation 51 5 3 42 1
2.3 Stormwater Retrofit Opportunities and Constraints Utilize existing GIS data 38 8 10 10 3 5 2
2.4 Reconnaissance Field Visit and Ecological Assessment
5 Jacobs staff, assume 7 hours plus 1 hour travel, 1 hour post
visit meeting and 1 hour to prepare 52 12 10 10 10 10
2.5 H&H Modeling of Existing System Up to 10 catchments per subbasin (total: 20)198 6 10 172 2 4 4
2.6 Present Findings - Draft TM and GIS Maps TM and two GIS maps, draft 114 24 18 4 18 4 10 6 10 6 8 6
Final TM Final 27 6 5 1 5 1 2 1 2 1 2 1
Virtual Workshop
2 hour virtual workshop to present findings, including 1 hour to
prepare.20 6 3 2 2 2 2 2 1
Subtotal 648 91 82 35 229 19 32 37 38 18 42 0 17 8 0
Task 3 - Alternatives Analysis
3.1 Alternatives Analysis and Draft TM 2-3 feasible alternatives for each subbasin, TM draft 294 16 22 44 10 8 14 14 14 26 38 72 8 8
Final TM Final 66 4 7 13 3 2 4 4 6 8 12 2 1
Virtual Workshop
2 hour virtual workshop to present findings, including 1 hour to
prepare 20 6 3 2 2 2 2 2 1
3.2 H&H Modeling Based on future conditions to determine sizing of alternatives 74 6 4 6 54 4
3.3 StoryMap of Alternatives
Preliminary, revised draft, and final; assume 15 hours for
optional preferred alternatives added 63 4 2 57
3.4 Concept Drawings and Cost for Preferred Alternatives Develop draft concepts 128 10 12 24 6 12 8 6 12 12 16 6 4
Final Concepts Final 90 8 10 18 4 10 4 4 10 10 8 4
BOD/BOE TM TM draft and final 16 2 2 8 2 2
3.5 Community Outreach Support Support with community engagement 40 20 12 8
3.6 H&H Model Refinement for Preferred Alternatives
Final modeling and analyses will be completed after preferred
alternatives have been selected 38 6 10 20 2
Subtotal 829 82 84 113 89 28 42 32 32 58 131 96 28 10 4
Task 4 - Additional Services
Allowance for Additional Services $20K for additional services that may be requested by the City 35 35 36
Subtotal 106 35 35 36 0 0 0 0 0 0 0 0 0 0 0
TOTAL 1,683 284 201 184 318 47 74 69 70 76 173 96 45 42 4
TOTAL HOURS =1,683
SUBTOTAL =$296,105.91 $54,384.65 $46,930.83 $26,231.10 $48,245.06 $8,942.70 $11,701.25 $9,653.16 $13,186.86 $14,641.66 $26,240.40 $17,805.03 $10,414.12 $6,830.05 $899.04
Firm Expenses $65.00 assume milage
TOTAL COST =$296,170.91
Jacobs Engineering Group, Inc.
Page 1 of 1AGENDA ITEM #6. e)