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Home My WebLink AboutRES 4512CITY OF RENTON, WASHINGTON RESOLUTION NO. 4512 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE CITY OF RENTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN. WHEREAS, pursuant to RCW 38.52.070, each political subdivision of the state is authorized and directed to establish a local organization for emergency services in accordance with the State Comprehensive Emergency Management Plan and Program; and WHEREAS, each such political subdivision must adopt a plan for the operation of its emergency services organization, and the state reviews such plan every five years in accordance with the terms prescribed by RCW 38.52.040 and WAC 118-30-060; and WHEREAS, in order to be eligible for Emergency Management Program Grant (EMPG) funds, the City must have a current Emergency Management Plan approved by the Washington State Military Department; and WHEREAS, the City Council, by Resolution No. 3411, adopted an Emergency Management Plan, and adopted updated and expanded Emergency Management Plans by Resolutions 3704, 3988, 4163, 4319, and 4326; and WHEREAS, the City of Renton Emergency Management Division has prepared an Emergency Management Plan; and WHEREAS, the Emergency Management Plan has since been updated and expanded with the collaboration of all City Departments and Divisions; and WHEREAS, the Washington State Emergency Management Division will review, and is expected to approve this Emergency Management Plan in prior to January 1, 2024; 1 RESOLUTION N0, 4510 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION 1. The above recitals are found to be true and correct in all respects. SECTION II. The attached Emergency Management Plan, as updated and expanded, attached hereto as Exhibit A and incorporated herein, is hereby adopted as the City of Renton Comprehensive Emergency Management Plan. Such plan may be regularly reviewed, updated, and amended. Such updates and amendments are effective henceforth upon approval of the Emergency Management Director of the City of Renton. PASSED BY THE CITY COUNCIL the 20th day of November, 2023. . . MMUM APPROVED BY THE MAYOR this 20th day of November, Approved as to form: Shane Moloney, City Attorney RES- ESD-EM: 1953: 10/09/23 Resolution No. 4512 EXHIBIT A City of Renton Comprehensive Emergency Management Plan October 2023 "D4r City of Renton Office of Emergency Management Adopted by Council October 2023 It is the policy of the City of Renton to provide the emergency organization and resources to minimize the effects of incidents; prepare to respond to disaster situations; maximize population survival; preserve property; and recovery that will ensure the orderly and fast return to normal community life in the City of Renton in the event of a natural or technological disaster. The City of Renton Comprehensive Emergency Management Plan (CEMP) has been developed to establish the special policies, guidelines, and procedures that will provide response personnel with the information and guidance required to function quickly and effectively in a disaster situation. It is a goal of this plan to help develop city, business, and resident self- sufficiency for a minimum of 72 hours after a disaster. This plan supersedes all previous versions of the Renton CEMP. It should be understood that emergencies and disasters are dynamic events that require flexibility and the ability to solve challenges that are presented. Circumstances may dictate deviation from this plan in order to have the best possible response. This plan may be supplemented by the King County Comprehensive Emergency Management Plan, the Puget Sound Regional Catastrophic Disaster Coordination Plan and Annexes, the Washington State Comprehensive Emergency Management Plan, and other applicable plans. All city departments are directed to take appropriate actions to implement this plan and to maintain the necessary capabilities to respond effectively to emergencies and disasters. All non -city entities involved in the plan are requested to cooperate with the city in order to coordinate the total disaster response within the community. Mayor, City of Renton Date Emergency Management Director, City of Renton Date Reviewed by: Attorney, City of Renton Emergency Management Director, Washington State Date Date October 2023 Change No. Summary of Change Date Initials, Department 1 Initial Development 10/27/2008 DN, Renton Emergency Management 2 Review and Update 11/05/2012 MM, Renton Emergency Management 3 Review and Update 10/23/2017 MM, Renton Emergency Management 4 Review and Update XX/XX/2023 MJ, Renton Emergency Management 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Documents Covered by this Record: Basic Plan Emergency Support Functions Support Annexes Hazard Specific Annexes Appendices October 2023 RECORD OF DISTRIBUTION Name Title Agency of the Receiver Delivery Copies Date October 2023 BasicPlan...................................................................................................................................... 10 Introduction.............................................................................................................................. 10 Conceptof Operations.................................................................................................................. 12 Direction, Control, and Coordination........................................................................................... 17 Organization.................................................................................................................................. 19 Responsibilities............................................................................................................................. 23 Communications........................................................................................................................... 27 Administration.............................................................................................................................. 30 Finance.......................................................................................................................................... 31 Logistics and Resource Management........................................................................................... 34 Development and Maintenance................................................................................................... 35 Authorities and References.......................................................................................................... 39 Glossary..................................................................................................................................... 41 Emergency Support Function 1: Transportation.......................................................................... 56 Introduction.............................................................................................................................. 56 SituationOverview.................................................................................................................... 57 Conceptof Operations.............................................................................................................. 58 Responsibilities......................................................................................................................... 61 Resource Requirements............................................................................................................ 64 References................................................................................................................................ 64 Termsand Definitions............................................................................................................... 65 Appendices................................................................................................................................ 65 EMERGENCY SUPPORT FUNCTION 2: COMMUNICATIONS, INFORMATION SYSTEMS, AND WARNING...................................................................................................................................... 66 Introduction.............................................................................................................................. 66 SituationOverview.................................................................................................................... 67 Conceptof Operations.............................................................................................................. 69 Responsibilities......................................................................................................................... 73 ResourceRequirements............................................................................................................ 77 References................................................................................................................................ 77 Termsand Definitions............................................................................................................... 77 Appendices................................................................................................................................ 78 EMERGENCY SUPPORT FUNCTION 3: PUBLIC WORKS AND ENGINEERING .................................. 79 Introduction.............................................................................................................................. 79 October 2023 4 SituationOverview.................................................................................................................... 81 Conceptof Operations.............................................................................................................. 82 Responsibilities......................................................................................................................... 85 Resource Requirements............................................................................................................ 88 References................................................................................................................................ 88 Termsand Definitions............................................................................................................... 89 Appendices................................................................................................................................ 89 EMERGENCY SUPPORT FUNCTION 4: FIREFIGHTING.................................................................... 90 Introduction.............................................................................................................................. 90 SituationOverview.................................................................................................................... 93 Conceptof Operations.............................................................................................................. 94 Responsibilities......................................................................................................................... 97 Resource Requirements.......................................................................................................... 101 References.............................................................................................................................. 102 Appendices.............................................................................................................................. 103 EMERGENCY SUPPORT FUNCTION 5: INFORMATION AND PLANNING ...................................... 104 Introduction............................................................................................................................ 104 SituationOverview.................................................................................................................. 106 Conceptof Operations............................................................................................................ 106 Responsibilities....................................................................................................................... 109 Resource Requirements.......................................................................................................... 114 References.............................................................................................................................. 114 Termsand Definitions............................................................................................................. 114 Appendices.............................................................................................................................. 114 EMERGENCY SUPPORT FUNCTION 6: MASS CARE, EMERGENCY ASSISTANCE, HOUSING, AND HUMANSERVICES..................................................................................................................................117 Introduction............................................................................................................................ 115 Purpose................................................................................................................................... 115 SituationOverview.................................................................................................................. 119 Conceptof Operations............................................................................................................ 120 WholeCommunity.................................................................................................................. 122 Organization............................................................................................................................ 123 Notification............................................................................................................................. 123 InformationCollection............................................................................................................ 123 October 2023 5 Responsibilities....................................................................................................................... 126 Resource Requirements.......................................................................................................... 130 References.............................................................................................................................. 130 Appendices.............................................................................................................................. 130 Appendix A: American Red Cross Regional Services Model ................................................... 131 EMERGENCY SUPPORT FUNCTION 7: LOGISTICS MANAGEMENT AND RESOURCE SUPPORT... 134 Introduction............................................................................................................................ 134 SituationOverview.................................................................................................................. 136 Conceptof Operations............................................................................................................ 137 Responsibilities....................................................................................................................... 140 Resource Requirements.......................................................................................................... 145 Termsand Definitions............................................................................................................. 145 References.............................................................................................................................. 145 Appendices.............................................................................................................................. 146 EMERGENCY SUPPORT FUNCTION 8: PUBLIC HEALTH AND MEDICAL SERVICES ....................... 147 Introduction............................................................................................................................ 147 SituationOverview.................................................................................................................. 149 Conceptof Operations............................................................................................................ 150 Responsibilities....................................................................................................................... 153 Resource Requirements.......................................................................................................... 158 References.............................................................................................................................. 158 Termsand Definitions............................................................................................................. 159 Appendices.............................................................................................................................. 159 EMERGENCY SUPPORT FUNCTION 9: SEARCH AND RESCUE ...................................................... 160 Introduction............................................................................................................................ 160 SituationOverview.................................................................................................................. 162 Conceptof Operations............................................................................................................ 162 Responsibilities....................................................................................................................... 165 Resource Requirements.......................................................................................................... 167 References.............................................................................................................................. 167 Termsand Definitions............................................................................................................. 167 Appendices.............................................................................................................................. 167 EMERGENCY SUPPORT FUNCTION 10: OIL AND HAZARDOUS MATERIALS RESPONSE .............. 168 Introduction............................................................................................................................ 168 SituationOverview.................................................................................................................. 172 October 2023 6 Conceptof Operations............................................................................................................ 173 Responsibilities....................................................................................................................... 177 Resource Requirements.......................................................................................................... 183 References.............................................................................................................................. 183 Termsand Definitions............................................................................................................. 185 Appendices.............................................................................................................................. 187 Appendix A: Olympic Pipeline................................................................................................. 188 EMERGENCY SUPPORT FUNCTION 11: AGRICULTURE AND NATURAL RESOURCES ................... 189 Introduction............................................................................................................................ 189 SituationOverview.................................................................................................................. 191 Conceptof Operations............................................................................................................ 192 Responsibilities....................................................................................................................... 197 Resource Requirements.......................................................................................................... 201 References.............................................................................................................................. 201 Termsand Definitions............................................................................................................. 201 Appendices.............................................................................................................................. 202 EMERGENCY SUPPORT FUNCTION 12: ENERGY......................................................................... 202 Introduction............................................................................................................................ 202 SituationOverview.................................................................................................................. 204 Conceptof Operations............................................................................................................ 204 Responsibilities....................................................................................................................... 206 Resource Requirements.......................................................................................................... 208 References.............................................................................................................................. 208 Termsand Definitions............................................................................................................. 208 Appendices.............................................................................................................................. 208 EMERGENCY SUPPORT FUNCTION 13: PUBLIC SAFETY AND SECURITY ..................................... 209 Introduction............................................................................................................................ 209 SituationOverview.................................................................................................................. 211 Conceptof Operations............................................................................................................ 211 Responsibilities....................................................................................................................... 213 Resource Requirements..........................................................................................................215 References.............................................................................................................................. 215 Termsand Definitions............................................................................................................. 215 Appendices.............................................................................................................................. 215 October 2023 7 EMERGENCY SUPPORT FUNCTION 15: EXTERNAL AFFAIRS/EMERGENCY PUBLIC INFORMATION ..................................................................................................................................................... 216 Introduction............................................................................................................................ 216 Authoritiesand Policies.......................................................................................................... 217 SituationOverview.................................................................................................................. 218 Conceptof Operation............................................................................................................. 219 Responsibilities....................................................................................................................... 223 Resource Requirements.......................................................................................................... 229 References and Resources...................................................................................................... 229 Termsand Definitions............................................................................................................. 229 Appendices.............................................................................................................................. 229 CYBER INCIDENT ANNEX.............................................................................................................230 Introduction............................................................................................................................ 230 SituationOverview.................................................................................................................. 231 Conceptof Operations............................................................................................................ 232 Responsibilities....................................................................................................................... 235 References.............................................................................................................................. 238 Termsand Definitions............................................................................................................. 239 Appendices.............................................................................................................................. 239 Appendix A: Cyber Incident Checklist.......................................................................................... 240 DAMAGE ASSESSMENT ANNEX................................................................................................... 245 Introduction............................................................................................................................ 245 SituationOverview.................................................................................................................. 250 Conceptof Operations............................................................................................................ 250 Responsibilities....................................................................................................................... 252 Resource Requirements.......................................................................................................... 255 References.............................................................................................................................. 256 Termsand Definitions............................................................................................................. 256 Appendices.............................................................................................................................. 256 EVACUATION ANNEX.................................................................................................................. 257 Introduction............................................................................................................................ 257 SituationOverview.................................................................................................................. 260 Conceptof Operations............................................................................................................ 264 Evacuation Operations............................................................................................................ 267 Administration........................................................................................................................ 276 October 2023 8 Plan Review and Maintenance............................................................................................... 277 Trainingand Exercise.............................................................................................................. 277 References.............................................................................................................................. 277 Appendices.............................................................................................................................. 278 Appendix A: City Boundaries and Services Areas................................................................... 279 Appendix B: Flood Hazards - Green and Cedar Rivers............................................................ 280 AppendixC: Gas Pipelines....................................................................................................... 281 Appendix D: Landslide Map.................................................................................................... 282 Appendix E: Comprehensive Land Use................................................................................... 283 Appendix F: Arterial Streets.................................................................................................... 284 Appendix G: Evacuation Routes.............................................................................................. 285 October 2023 9 Introduction Purpose In order to protect life, property, and the environment within the City of Renton, city government shall respond to natural and human -caused disasters and shall take appropriate actions to mitigate against, prepare for, respond to, and recover from the effects of such events. For the purpose of this plan, an emergency is defined as any event, natural or human -caused, that exceeds the capability of one or more city departments to manage their response effectively. The Renton Comprehensive Emergency Management Plan is an all -hazards plan describing how the City of Renton will prepare for, prevent, mitigate, respond to, and recover from any emergency that could adversely impact the lives, property, and environment of the city's residents and visitors. Maintaining the CEMP may adequately address the city's current resources and capabilities to respond to any emergency. The CEMP includes the Basic Plan, Emergency Support Function (ESF) plans, and hazard specific annexes. The following documents comprise the CEMP and describe how city departments coordinate emergency management related actions, resources, and activities with other federal, state, county, regional, private -sector, and nongovernmental organizations. The city has institutionalized the use of the Incident Command System (ICS) principles to ensure that all lead and support agencies are assigned appropriate roles and responsibilities as per the National Incident Management System (NIMS). This plan is designed to provide an overview of how to implement emergency management details and responsibilities in relation to federal and state laws, rules, and regulations as described in Washington Administrative Code 118-30 and Revised Code of Washington Chapter 38.52. The desired outcome of following the plan is for the city to be sufficiently prepared for emergencies so that when an incident occurs the response is efficient and effective to protect, life, property, the environment, and economy. Much of the focus of this plan is to restore essential services and the processes and resources which will support that end state goal. The result in recovery would be a resilient community that is able to restore social routines and adjust to the new normal of post -disaster life. Scope The CEMP establishes a mutual understanding of authority, responsibilities, and functions of local government and proves a basis for incorporating essential non -governmental agencies and organizations into the emergency management organization. All directions contained in this Plan are activated accordingly to apply to preparedness and emergency activities undertaken October 2023 10 by the City of Renton and supporting organizations required to minimize the effects of emergency events and facilitate recovery activities. The CEMP identifies Emergency Support Functions as areas that are federally defined as essential emergency functions which a municipality must carry out to efficiently respond to a disaster. These ESFs are necessary regardless of the disaster scenario. All supporting organizations listed in the CEMP have been made aware of their responsibilities as outlined in the plan and have been provided with an opportunity to provide input to the review and revision process. Their feedback has been incorporated into the plan. The CEMP considers the emergencies and disasters that are likely to occur within the City of Renton that have been identified in the Renton Hazard Mitigation Plan, and long-term recovery activities identified in the Recovery Framework, formerly ESF 14. This plan follows federal guidance and supporting plans, including the National Prevention, Protection, Mitigation, Response, and Disaster Recovery Frameworks, as well as FEMA's National Incident Management System (NIMS) and Comprehensive Planning Guide 101v2. The CEMP applies within the City of Renton municipal boundaries and supports and is compatible with the State of Washington, King County, and surrounding jurisdictional plans. Situation Overview Hazard Assessment Summary Through hazard and vulnerability identification, risk ranking, and risk assessment, Renton city officials have identified the primary hazards that could potentially impact the city. The assessments have determined that the City of Renton is vulnerable to numerous natural, technological, and human -caused hazards. In addition to these hazards, the potential exists for emergencies to occur outside of the jurisdiction with negative impacts to the City of Renton. The potential effects of these hazards could disrupt public services, damage property, and cause injury or death of persons within affected areas. The relative probability, risk, vulnerability, and impact of the Regional Risk and Probability Summary are detailed in the King County Regional Hazard Mitigation Plan and the City of Renton Annex. Hazards addressed in the Renton Annex include dam failure, earthquake, flood, landslide, sinkholes and ground subsidence, severe weather, severe winter weather, volcano, and wildfire. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, cyber incidents, hazardous materials releases, acts of terrorism or civil disturbance and mass casualty incidents from any cause. The City of Renton participates in a regional capability assessment led by King County. The capabilities of the City of Renton specifically are addressed within each ESF. Each discipline has access to a limited number of resources, which are adequate in normal circumstances but can quickly become overwhelmed in a disaster or emergency. Therefore, the City of Renton relies upon mutual aid and other external resources to fill resource gaps. All personnel are trained in the NIMS ICS system and technical details of executing their department and division responsibilities. Additionally, the city has the October 2023 11 capability to mobilize trained and emergent volunteers to assist with disaster response and recovery efforts. Planning Assumptions The information and procedures included in this plan have been prepared utilizing the best information and planning assumptions available at the time of preparation. As the true extent of the impacts of a disaster cannot be known before it occurs, the city can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time. The final outcome of an emergency may be different than the expected outcome based on these assumptions (or others). It is assumed that any situation could create significant loss of life, injury, property damage, or cause disruption of essential services in the City of Renton. These situations may also create significant financial, psychological, and sociological impacts on the residents of the community and the city governmental organization. It is reasonable to assume that with impending incidents such as storms and floods, warnings will be issued to enable some preparation prior to the event. Other emergencies will come with no advance warning. In the event of a severe disaster situation, there will not likely be any significant assistance from nearby communities, counties, or State and Federal agencies for two weeks or longer. In this situation, the city will need to rely on any available city resources and those of private organizations, businesses, and residents within the city for initial response operations. General The concept of operations provides an overview of the emergency management structure and procedures for the City of Renton to respond to an emergency or disaster situation. The primary intent of Renton leadership is the protection of life, property, the environment, and the economy. As such the emergency management objectives of the CEMP are to: 1. Protect the health and safety of resident and visitors affected by emergencies. 2. Contain and stabilize the emergency. 3. Minimize damage to City of Renton property, facilities, the environment, and the economy. 4. Minimize disruption to the City of Renton operations. 5. Resume normal City of Renton activities and operations in a timely manner. Whole Community Involvement The "Whole Community" includes individuals, families, households, communities, and private and non-profit sectors, faith -based organizations, and local, tribal, state, and federal governments. The "whole community" is defined in the National Preparedness Goal as follows: October 2023 12 "[A] focus on enabling the participation in national preparedness activities of a wider range of players from the private and nonprofit sectors, including nongovernmental organizations and the general public, in conjunction with the participation of Federal, state, and local governmental partners in order to foster better coordination and working relationships." The "whole community" approach refers to a strategy where residents, community leaders, and government officials assess the unique needs of each community and work together to organize and strengthen their assets, capacities, and interests. This non-discriminatory approach requires engagement with public, private, and non-profit partners. This includes people, businesses, faith -based and disability organizations, and the general public, including individuals who are covered by the Americans with Disabilities Act (ADA), people with Access and Functional Needs (AFN), people with Limited English Proficiency (LEP), and culturally diverse populations. Hereafter, every Emergency Support Function (ESF) annex will include a Whole Community statement. Access and Functional Needs (AFN) refers to those who may have additional needs before, during, or after an incident including the general encompassing populations: individuals who have disabilities, those who live in retirement or assisted living facilities, elderly populations, children, those from lower socio-economic classes, those who are transportation disadvantaged, and Limited English Proficiency (LEP) communities. The city recognizes that these populations require ongoing support, special considerations, and accommodations as they may be more vulnerable during and after an emergency or disaster. Children in a disaster may have limited understanding of circumstances, may be more emotionally distressed, and require supervision and additional assistance due to their limited capabilities. Supporting individuals with LEP may require providing language assistance services, including oral interpretation and written translation services. The RCW 38.52.070 requires emergency communications to be translated into languages spoken by "significant populations" (populations that exceed 1,000 people or 5% of the jurisdiction's population based on data from the Office of Financial Management). The City of Renton will strive to work with LEP populations to identify resources and strategies to ensure they are able to fully benefit from emergency preparedness, response, mitigation, and recovery efforts. This is more fully addressed in the City of Renton Annex to the King County Inclusive Emergency Communication Plan. The Pets Evacuation and Transportation Standards (PETS) Act amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act to ensure state and local emergency preparedness operational plans address the needs of individuals with household pets and service animals following a major emergency or disaster. ESF 6 — Mass Care, Emergency Assistance, Temporary Housing, and Human Services, and ESF 11—Agriculture and Natural Resources, address pets, service animals, and livestock. City leadership will strive and intend to make every reasonable effort to provide that their actions are compliant with applicable laws related to accessibility, including the Americans with Disabilities Act (ADA). Persons with access and functional needs should receive the same standard of services and care as the rest of the population. No services or assistance will be October 2023 13 denied or withheld on the basis of race, color, national origin, religion, sex, economic status, age, disability, or Limited English Proficiency (LEP). Operational Objectives Operational objectives are based on the following priorities: life safety, incident stabilization, protection of property, protection of the environment, and protection of the economy when possible. NIMS Component to Achieve Priorities Incident management priorities include saving lives, stabilizing the incident, and protecting property and the environment. To achieve these priorities, incident personnel apply and implement NIMS components in accordance with the principles of flexibility, standardization, and unity of effort. Flexibility — allows NIMS to be scalable and therefore applicable for incidents that vary widely in terms of hazard, geography, demographics, climate, cultural, and organizational authorities. Standardization — defines standard organizational structures that improve integration and connectivity among jurisdictions and organizations, defines standard practices that allow incident personnel to work together effectively and foster cohesion among the various organizations involved, and includes common terminology to enable effective communication. Unity of Effort — coordinating activities among various organizations to achieve common objectives. Unity of effort enables organizations with specific jurisdictional responsibilities to support each other while maintaining their own authorities. Integration - The National Incident Management System (NIMS) is part of the National Response Framework (NRF) that establishes a standardized incident response. NIMS provides a systematic, proactive approach to guide departments and agencies at all levels of government to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents. In order to be compliant with the National Incident Management System, the City of Renton uses the Incident Command System (ICS) to respond to incidents. ICS is a standardized all -hazards incident management approach that is flexible to the size and demands of the incident. Request for an Emergency Proclamation A proclamation of local emergency is made by the mayor and is the legal method that authorizes the use of extraordinary measures to accomplish tasks associated with responding to an incident. An emergency proclamation can suspend normal operating October 2023 14 rules, e.g., waive competitive bidding requirements during the initial emergency (RCW 39.04.280). The Renton City Council is advised of the proclamation as soon as practical. Any contract awarded to address the emergency situation in lieu of competitive bidding shall require a written finding by the city council or its designee of the existence of an emergency to be duly entered of record no later than two weeks following the award of the contract. The proclamation authorizes the city to take necessary measures to respond to an incident in order to protect lives, property, the environment, and the economy and exercise the powers vested in RCW 38.52.070. In the event of an emergency, or imminent threat thereof, the mayor has the authority to proclaim an emergency. Additional details of the city's Emergency Proclamation Process can be found in the Emergency Operations Center Procedures Plan. The EOC Duty Officer, EOC Director, or their designee is responsible for working with the city attorney to prepare an emergency proclamation. Once signed, the EOC Duty Officer/EOC Director is responsible for the notification of appropriate county, state, and federal agencies following the proclamation. Requests to the Governor to proclaim a State of Emergency are made by the mayor through the King County Emergency Operations Center (KCEOC). Proclamation by the Governor is necessary to pursue a Presidential Disaster Declaration and federal disaster relief funds. Renton EOC Activation Authority to Activate EOC The City of Renton EOC may be activated by any of the following city officials or their designated alternates: ■ Mayor, or their delegate ■ Chief Administrative Officer or delegate ■ Department administrator for Police, Public Works, Parks and Recreation, or delegate ■ Emergency Management Director or delegate Authority to Request EOC Activation In addition to the officials that may activate the EOC, the following personnel may request activation of the EOC: ■ Any City of Renton department administrator ■ Renton Regional Fire Authority Chief or delegate ■ Renton Police Department Deputy Chief or Commanders ■ Renton Public Works department division director or designee Procedures to Activate EOC To activate the EOC, the requesting individual should attempt to notify one of the following, in the preferred order: October 2023 15 1. EOC Duty Officer 2. Department administrators The Police Front Counter is staffed 24 hours a day, 7 days a week, and can assist in notification of the above individuals. The person requesting the Renton EOC activation shall indicate whether it is a level one, two or three activations. The first individual notified of the EOC activation request will follow the EOC Duty Officer Procedures for activation of the EOC. Valley Communications, the King County Office of Emergency Management/Regional Communications and Emergency Coordination Center, and Washington State Emergency Management Division should be advised that the City of Renton is activating the EOC. Activation Levels The Renton EOC is organized into functional levels that coordinate with one another as well as with external agencies and resources. The EOC director oversees all functions as well as public information activities. The administrator from the lead incident command department coordinates with key officials at the executive and policy level. The Renton Emergency Management Division of the Executive Services Department maintains the EOC duty officer available 24 hours a day to activate the EOC when needed. Level Description Example Minimal staffing available to Examples include certain weather monitor the situation, answer the advisories or watches, activation of Level 3 main EOC phone line, call in a city Department Operations additional staff if needed, and Center, a planned community provide limited support to field event, and/or minor field incident operations as requested. needing minimal support. Note: A level three activation may also be done remotely with the EOC Duty Officer performing all functions and utilizing the EOC Duty Officer phone as the main EOC line. Minimal staffing of all appropriate Examples include moderate EOC sections to facilitate earthquake requiring damage interdepartmental coordination, assessment, major wind or winter Level 2 public information dissemination, storm, mass evacuation, and/or and information collection and moderate flooding. distribution through situation reports. Full staffing to perform all required Examples include major functions of the EOC. earthquake, major flood, or Level 1 multiple departments involved in full response or support to another major incident. EOC Primary and Alternate Locations October 2023 16 The Emergency Management Director is responsible for ensuring the maintenance and operational readiness of the primary EOC and coordinating the readiness of the alternate EOCs. The EOC should include facilities for feeding personnel and an emergency power source capable of maintaining a functioning, fully staffed EOC for a minimum of 72 hours. Renton Fire Station #12 1209 Kirkland Ave NE Renton, WA 98056 Restoration of City and Public Services Alternate EOC Location Renton City Hall, 41" Floor 1055 S Grady Way Renton, WA 98057 Renton Fire Station #13 18802 108t" Ave SE Renton WA 98057 Renton Fire Station #14 1900 Lind Ave SW Renton, WA 98057 Efforts to restore city/public services to a basic functioning level shall be generally prioritized as listed below. Emergency responder Electrical service Normal incident command to communications govern response then Vehicle access to emergency Telephone service includes property protection medical facilities and protection of the Fire control, hazard Vehicle access on arterial and economy and the mitigation, and general collector roadways environment. All other city rescue and public services will be Emergency medical services Natural gas service restored as soon as possible at the direction of the Security and Public Order Internal communications Incident Commander after Water production and consulting with the mayor distribution and the Chief Administrative Wastewater collection Officer. Multi -Jurisdictional Coordination Key concepts of the Plan include Incident Command System (ICS), Emergency Support Functions (ESFs), reliable and redundant communication systems and processes, Department Operations Centers (DOCs), Emergency Operations Center (EOC) October 2023 17 responsibilities, resource management, mutual aid agreements, and memoranda of agreement or understanding. Horizontal Integration This plan is one of a family of emergency plans created by the City of Renton to provide the policy framework by which other emergency plans are guided. This plan provides the City of Renton guidance in preparing for, responding to, and recovering from an incident. It discusses guidelines on how city departments organize, direct, control, and coordinate their actions to continue essential functions during incidents. The Plan may also provide guidance and assistance in decision -making. Vertical Integration The Plan uses the Incident Command System (ICS), a federally mandated command and control structure implemented during an incident. The Plan is compliant with FEMA's Comprehensive Preparedness Guide for uniformity with local and federal government and the National Response Framework. Preparedness Mission Preparedness actions develop operational capabilities in advance of an emergency or incident in order to mitigate or prevent an imminent or actual incident and to protect residents, visitors, business owners, assets, systems, and networks against the greatest threats and hazards. The Renton CEMP addresses all hazards planning to guide actions before, during, and after a disaster regardless of the hazard type. It defines who does what, when, and where in order to mitigate, prepare for, respond to, and recovery from the effects of natural, technological, and human -caused hazards or threats. Mitigation Mission Mitigation actions reduce or eliminate long-term risk to people, property, the environment, and the economy from natural and technological hazards. The City of Renton Annex to the King County Regional Hazard Mitigation Plan considers the impact of hazards in the region and identifies hazard mitigation goals, objectives, and actions to reduce injury and damage from hazards. The City of Renton may also participate in the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program which provides funding to state, local, tribal, and territorial governments so they can develop hazard mitigation plans and rebuild in a way that reduces or mitigates future disaster losses in their communities. Response Mission The response mission emphasizes saving and sustaining lives, stabilizing the incident, rapidly meeting basic human needs, restoring basic services and technologies, restoring community functionality, providing universal accessibility, establishing a safe and secure environment, and supporting the transition to recovery. The ESF and additional annexes to this plan identify October 2023 18 primary and support agency response activities which may include actions such as activation of the Renton Emergency Operations Center (EOC) for coordination and information sharing. Recovery Mission Recovery includes those capabilities necessary to assist communities affected by an incident to recover effectively. Support for recovery ensures a continuum of care for individuals to maintain and restore health, safety, and resiliency, with a focus on those who experience financial, emotional, and physical hardships. Recovery capabilities support the well - coordinated, transparent, and timely restoration, strengthening, and revitalization of infrastructure and housing; an economic base; health and social systems; and a revitalized cultural, historical, and environmental fabric. The City of Renton Disaster Recovery Framework addresses the recovery process and responsible agencies associated with essential services needed in disaster recovery. General The City of Renton employs a director and two emergency management coordinators to execute emergency management activities. Housed within the Executive Services Department, Emergency Management coordinates the implementation of emergency planning, training, exercise, outreach and education, and operational readiness for the city. Disaster and Emergencies The Director of Emergency Management coordinates the incident management activities through the Renton Emergency Operations Center (EOC) as the EOC Director. The Renton EOC is comprised of trained representatives from various city departments and responding partner agencies to fulfill the ICS positions pictured below. The Renton EOC is organized using the ICS chain of command structure as pictured below. October 2023 19 EOC Director The EOC Director is responsible for coordination of EOC activities; interfacing with the Policy Advisory Group, Incident Command, and other government agencies and private organizations; and may also authorize support staff to perform functions such as public information, liaison, safety, and security. Operations Section This section is responsible for the initial receipt and coordination of information and requests related to field response. This section also maintains communication with field representatives and shares vital information with other EOC workers. This section is headed by the Operations Section Chief, who reports to the EOC Director. The Operations Section Chief is drawn from the lead incident response department. Department or ESF representatives coordinate resources and information with their own department personnel and may work together to ensure the best possible coordination of effort for the overall response. Incident -specific agencies, such as a pipeline company, can be added as needed. If necessary, the following branches may be created to maintain the appropriate span of control for the Operations Section Chief: ■ Emergency services branch (fire, emergency medical services, and law enforcement representatives) Human services branch (community services, hospital, mental health, public health, schools, and Community Organizations Active in Disaster (COAD) representatives may be added) Planning Section This section is responsible for the collection, evaluation and dissemination of information related to the incident or emergency and for the preparation and documentation of EOC Action Plans and Situation Reports. This section also maintains information on the current and forecasted situation related to the emergency. This section is headed by the Planning Section Chief, who reports to the EOC Director. Information collected is incorporated into organized Situation Reports, which are then distributed to recipients within and outside the EOC. The message controller monitors all information -sharing and sends key information to the display processors for posting on the whiteboards. Information within the EOC may also be shared through overhead projected display, web -based data displays, or oral briefings. The Documentation Unit maintains incident documentation for the entire EOC. The Check -in Recorder in the Resources Unit oversees the check-in/check-out and assignment of EOC staff. The Planning Section also engages technical specialists such as mapping, hydrology, weather, and hazmat experts to provide specialized information to assist in incident planning. They work with the Operations Section to advise on upcoming issues and develop a plan for resolving them. When ready, the Demobilization Unit coordinates the de-escalation of the EOC response. October 2023 20 Logistics Section This section is responsible for providing service, support, supplies, equipment, personnel, and other resources. This section is headed by the Logistics Section Chief, who reports to the EOC Director. The Logistics Section handles food service, EOC security, technical assistance with phones and computers, communications, and other general support functions within the facility. Within the Supply Unit, staff handle both internal and external resource requests. They identify needed resources and work with Finance and Administration to procure them. If local resources are exhausted, resource requests are forwarded to the King County EOC after EOC Director approval. The Logistics Section may also help with volunteer and donations management coordination. The Communications Unit may establish, and document communication systems used during response and relays incident information within the EOC using call -takers, amateur radio operators, and message distributors. Finance/Administration This section is responsible for monitoring costs, procurements, contracts, and other financial considerations. This section is co -located with the Logistics Section. It is headed by the Finance and Administration Section Chief, who reports to the EOC Director. Staffed by representatives from the City of Renton's Finance and Human Resources and Risk Management departments, the Finance and Administration Section issues checks and purchase orders and expends public funds to secure emergency resources located by the Logistics Section. They track impact of the disaster by documenting damage assessment and personnel costs, as well as injuries or damage to city personnel or equipment, or even claims against the city by outside agencies or individuals. Coordination The purpose of this section is to establish procedures to be followed when an incident occurs within the City of Renton that necessitates the activation of the EOC. The organization of the EOC and the degree of activation will depend upon the severity and nature of the emergency and anticipated requirements for support. The purpose of the EOC is to provide centralized coordination for the community in the event of a disaster, large-scale emergency, or regional event that could overwhelm emergency resources. Specifically, the EOC is primarily involved with: • Collection and documentation of event information -Situational Awareness/Common Operating Picture (critical infrastructure surveys, information about major incidents, casualties, shelters, damage assessments, response readiness by city assets) October 2023 21 • Processing and distribution of event information (situation reports to city officials, the King County EOC, neighboring jurisdictions, other emergency services, information releases to the media and public) • Coordination of resource support (locate and procure resources as requested by Incident Command, including requesting items or support from the county or state as needed, prioritize, and allocate scarce resources according to policy direction) • Technical information gathering and support (forecast flood mapping, HAZUS modeling, incident mapping, etc.) • Operations representatives for field operations (collection of event information from various departments with field operations) Incident Command may choose to delegate extended functions to EOC staff, but staff in the EOC do not normally make operational decisions regarding management of the incident. Rather, they coordinate with, and support Incident Command as requested. EOC Coordination Although field Incident Command controls on -scene activities related to the disaster, the Renton EOC coordinates the overall city response to the disaster, which includes obtaining an emergency proclamation from the mayor and requesting additional local, state, and Federal aid to respond to the disaster. Coordination will generally be through the following means: ■ Identification of a lead city department based on the nature of the disaster. The lead city department will provide an Incident Commander to the field Incident Management System, and a qualified representative to the Renton EOC. ■ Coordination of multiple agencies and the resources required to accomplish targeted goals. ■ Effective public information. ■ Procurement of technical expertise to assist in the disaster response and coordination. ■ Provision of financial and administrative resources and support to accomplish the goals of the developed strategy. Emergency Support Function Matrix This Plan, with the ESF annexes that follow, assigns response and preparedness roles and responsibilities for city departments. Each department's role is identified with the understanding that roles may change depending on the situation. Primary agencies have significant authorities, roles, resources, and capabilities for a particular function with a capability. Support agencies have specific capabilities or resources that support primary agencies in executive capabilities and other missions. This matrix identifies the Emergency Support Function (ESF) and the corresponding primary agency. Corresponding support agencies can be found within each ESF. October 2023 22 SupportEmergency ESF 1: Transportation Agency Renton Public Works ESF 2: Communications, Information, and Warning Systems Renton Executive Services ESF 3: Public Works and Engineering Renton Public Works ESF 4: Firefighting Renton Regional Fire Authority ESF 5: Information and Planning Renton Executive Services ESF 6: Mass Care, Emergency Assistance, Housing and Human Services Renton Parks and Recreation ESF 7: Logistics Management and Resource Support Renton Executive Services ESF 8: Public Health and Medical Services Renton Regional Fire Authority / Public Health Seattle King County ESF 9: Search and Rescue Renton Police / Renton Regional Fire Authority ESF 10: Oil and Hazardous Materials Response Renton Regional Fire Authority ESF 11: Agriculture and Natural Resources Renton Parks and Recreation ESF 12: Energy Renton Public Works ESF 13: Public Safety and Security Renton Police ESF 14: Long -Term Recovery Renton Community and Economic Development ESF 15: External Affairs/Emergency Public Information Renton Executive Services This plan assigns responsibilities to city departments related to preparedness, response, mitigation, continuity, and recovery. These responsibilities may vary depending on the scope and complexity of the situation. Departments are also responsible for complying with their responsibilities as defined in current Mutual Aid Agreements (MAA), Memorandums of Agreement (MOA), and Memorandums of Understanding (MOU). Role and Responsibilities of Elected Officials The city council's overall role is to annually review policies and appropriate funds to allow the Emergency Management Director and staff to plan and implement an emergency management program. During an incident, the council will be advised of the response and recovery plan by the mayor, Incident Command department administrator or Renton Regional Fire Authority Chief, and/or the Emergency Management Director and/or coordinator and will be asked to provide input for the restoration of all city services. During an emergency, the mayor may authorize the imposition of required emergency powers, such as evacuation orders and bans, and may authorize necessary condemnations. October 2023 23 Renton City Council may be presented with special legislation proposals to facilitate the disaster response or recovery and may be asked for special budget allocations accordingly. Role and Responsibilities of Policy Advisory Group The Policy Advisory Group, led by the mayor, and consisting of department administrators, the Communications Director, the Renton RFA Fire Chief, and others if so requested, will advise city council of policy -level decisions that require their direction and emergency legislative or budgetary actions, and will oversee the implementation of those decisions. The role of the Policy Advisory Group is to stay current on the most recent incident information from the Emergency Operations Center (EOC), inform one another of disaster conditions and implications for each department, and make necessary policy decisions related to operational challenges. Issues and conflicts that arise in an emergency should be handled at the lowest appropriate level of the incident organization. The Policy Advisory Group refers appropriate policy decisions to city council with recommendations for their action. The Policy Advisory Group's role is to: ■ Recommend necessary policy decisions that require resolution by a jurisdiction executive head or legislative body, such as priorities for resource allocation; management of jurisdiction resources; clarification of command authority; suspension of functions; and programs of city government. ■ Provide guidance to incident managers and establish administrative objectives, including communicating legal and policy restraints, limitations on authority, political and social concerns, environmental issues, and cost considerations. ■ Provide guidance to Incident Commanders and PIOs regarding key messages to integrate into the overall public message. ■ Propose emergency budget actions if required for response and recovery, evaluate, and prioritize other department and city responses to balance them with future project needs to ensure adequate funding is provided to the disaster response. ■ Recommend the discontinuation of non -essential government operations, to keep employees off the roads and free up personnel and other resources for use in disaster response. ■ Provide a liaison to local, state, and congressional elected officials during and after a disaster to ensure appropriate assistance is brought to the local response effort and coordinate contacts to collect damage estimates and response costs. The Policy Advisory Group is initially assembled with full activation of the EOC or at the request of any Policy Advisory Group member. The Policy Advisory Group will convene at the appointed time at Renton City Hall 7t" floor conferencing center, or other location deemed appropriate at the time. Role and Responsibilities of City Departments All city departments collaborate in the development and maintenance of the Comprehensive Emergency Management Plan (CEMP). The following responsibilities are not a comprehensive list but rather necessary responsibilities for mitigation, preparedness, response, and recovery October 2023 24 from an incident. For complete roles and responsibilities for city departments, refer to the Emergency Support Function (ESF) annexes to this plan. Department Administrators At the direction of the Chief Administrative Officer, department administrators may be required to take the following steps: ■ Cancel scheduled employee leave. ■ Require personnel to work beyond normal shifts for an extended period. ■ Call back department personnel. ■ Alter normal organization structure to complete required tasks. ■ Reassign staff to their disaster assignments. ■ Suspend, reschedule, or restore normal operations. City of Renton City Attorney Department ■ Emergency powers and legislative review. ■ Legal support and advice. City of Renton Community and Economic Development Department ■ Agency coordination (Boeing, franchise utilities, contractors, and special purpose districts). ■ Food and water coordination (with vendors/supply chain). ■ Recovery coordination. ■ Damage assessment. City of Renton Court Services Department ■ Assist in procuring translation and interpreter services if needed. City of Renton Equity, Housing, and Human Services Department ■ Mass care services support. ■ Assessing and securing housing options. ■ Provide access to human services to support mass care needs. City of Renton Executive Services Department ■ Emergency management. ■ Communications and warning. ■ Emergency powers. ■ Continuity of government. ■ Intergovernmental coordination. ■ Policy Group coordination. ■ Request military support. ■ Public information. ■ EOC technical support. October 2023 25 City of Renton Finance Department ■ Financial documentation. ■ Procurement. ■ Inventory records. ■ Cost recovery. City of Renton Human Resources and Risk Management Department ■ Staff reassignment. ■ Disaster claims. ■ Employee care. City of Renton Parks and Recreation Department ■ Provide shelter and mass care. ■ Transportation coordination for public needs. ■ Food and water coordination (direct delivery to populations in need). ■ Support integrated pet/human co -sheltering where possible. ■ Volunteer coordination. City of Renton Police Department ■ Public safety and security. ■ Evacuation. ■ Transportation accidents. ■ Public demonstrations/civil unrest. ■ Bomb threats. ■ Crime scene response. ■ Terrorism. ■ Weapons of mass destruction. ■ Pet sheltering and evacuation. City of Renton Public Works Department ■ Maintain transportation/evacuation routes. ■ Flood response. ■ Maintain city utility services. ■ Maintain communication systems. ■ Fleet maintenance. ■ Energy/fuel supply. ■ Maintain airport access and functionality. Renton Regional Fire Authority ■ Damage assessment. ■ Fire suppression. ■ Multiple/Mass Casualty Incidents. ■ Hazardous materials. ■ Search and Rescue. ■ Radiological incidents. October 2023 26 ■ Confined space. ■ Weapons of Mass Destruction. ■ Resource support. The principles of communications and information management, which support incident managers in maintaining a constant flow of information during an incident are (1) interoperability; (2) reliability, scalability, and portability; (3) resilience and redundancy; and (4) security. Information and intelligence management includes identifying Essential Elements of Information (EEI) to ensure personnel gather the most accurate and appropriate data, translate it into useful information, and communicate it with appropriate personnel. Each Emergency Support Function (ESF) annex to this plan includes EEls to support communication and information management for incident response. Interoperable Communications Plans Federal National Emergency Communications Plan (NECP) The NECP is the Nation's strategic plan for emergency communications that promotes communication and sharing of information across all levels of government, jurisdictions, disciplines, and organizations for all threats and hazards, as needed and when authorized. State The Alert and Warning Center (AWC) The AWC is a function of the State Emergency Operations Center (SEOC), which provides 24-hour, seven days a week coverage for notifications, alerts, and warnings of emergency events and incidents affecting Washington State. The AWC provides continuous situational monitoring during non -emergency periods as well as in times of disaster and emergency. Federal, state, local and tribal officials are then responsible for further dissemination or action as needed. The CEMNET (Comprehensive Emergency Management Network) radio system is monitored by the state, and the City of Renton has access to this radio network from the Renton EOC. Information Management Systems Washington State maintains information management systems, such as WebEOC, to manage emergencies and support public safety information sharing. The system provides the SEOC and local jurisdictions with a platform to receive, process, and manage information. The system is used as a gateway to share information and provide communications among county/city/EOCs, the SEOC, and state, federal, and local public safety entities. This information sharing allows authorized users to make informed decisions regarding public safety operations during disasters or emergencies and supports statewide collaboration. State Radio Amateur Civil Emergency Services (RACES) Plan October 2023 27 RACES is an organization of dedicated licensed amateur radio volunteers who provide radio communications in support of state and local government agencies during times of an emergency or disaster. RACES provides essential communications and warning links to supplement state and local government assets during these emergency situations. Emergency Support Function 15 ESF 15: External Affairs and Emergency Public Information illustrates communicating with Limited English Proficient and Access and Functional Needs Populations. King County Communications Plans King County Emergency Operations Center/Regional Communications Center The King County EOC/RCC has 24-hour, seven days a week duty officer coverage for notifications, alerts, and warnings of emergency events and incidents affecting King County. King County maintains a plan and log of monthly radio checks conducted with cities in King County. Information Management Systems King County EOC/RCC maintains information management systems, such as WebEOC, to manage emergencies and support public safety information sharing. The system provides local jurisdictions with a platform to receive, process, and manage information. The system is used as a gateway to share information and provide communications among county/city/EOCs. This information sharing allows authorized users to make informed decisions regarding public safety operations during disasters or emergencies and supports countywide collaboration. Kine Countv Radio Amateur Civil Emergencv Services (RACES) Plan RACES is an organization of dedicated licensed amateur radio volunteers who provide radio communications in support of state and local government agencies during times of an emergency or disaster. RACES provides essential communications and warning links to supplement state and local government assets during these emergency situations. ARES/RACES of King County has established predetermined local emergency frequencies for amateur radio volunteers to assist cities and the county during emergency operations. These frequencies are published at https://www.aresofkingcounty.org/resources/frequencies. Emergency Support Function 2 ESF 2: Communication, Information, and Warning Systems describes communications infrastructure, resources, and processes. This includes how emergency alerts are issued within the county, including access to the Wireless Emergency Alert, Emergency Alert System, and ALERT King County, and frameworks for interoperable communications between responders and EOCs. Emergency Support Function 15 ESF 15: External Affairs / Emergency Public Information illustrates communicating with the Limited English Proficient and Access and Functional Needs Populations. October 2023 28 King County Inclusive Emergency Communication Plan (IECP) The King County IECP provides detailed plans and resources for communicating with Limited English Proficient and Access and Functional Needs Populations. City Communications Plans Emergency Support Function 2 ESF 2: Communication, Information, and Warning Systems describes communications infrastructure, resources, and processes. This includes how emergency alerts are issued within the county, including access to the Wireless Emergency Alert, Emergency Alert System, and ALERT Renton, and frameworks for interoperable communications between responders and EOCs. Emergency Support Function 15 ESF 15: External Affairs/Emergency Public Information illustrates communicating with the general public. Both ESF 2 and ESF 15 have LEP/AFN communication needs that are addressed in the IECP described below. The Renton Annex to the King County Integrated Emergency Communications Plan describes how the City of Renton would communicate with these populations and accommodate other languages in compliance with the law. City of Renton Annex to the King County Inclusive Emergency Communication Plan IECP The city's Inclusive Emergency Communications Plan (IECP) outlines the City of Renton's actions to safeguard all residents by making emergency communications accessible to all, including residents with limited English proficiency (LEP) and those with other Access and Functional Needs (AFN). In collaboration and coordination with other jurisdictions, public agencies, and community partners, the City of Renton will convey critical life - safety messages to all residents pursuant to RCW 38.52.070 inclusive emergency communication requirements. The city uses US Census Data to determine which LEP communities meet the statutory threshold of 1,000 residents or five percent of the city's population. Based on this data, Renton translates public communications for Spanish, Vietnamese, Chinese (both Mandarin and Cantonese), Russian, and Ukrainian languages. The city supports regional coordination of life -safety messaging by maintaining contact information for Public Information Officers (PIOs) of neighboring jurisdictions, media contacts, translation services, and regional partners including the Trusted Partner Network; a group of volunteers who can assist in disseminating critical information to Renton residents, including LEP communities and those with other access and functional needs. October 2023 29 It is understood that providing properly translated alerts and emergency information is crucial for life safety to LEP communities, and every effort will be made to provide such information in a timely manner. The city is committed to improving emergency communications to the public post incident. The effectiveness of communicating life safety information to the public will be evaluated through the city's After -Action Report process which includes gathering data and notes from hot -washes, after -action meetings, and interviews. In the last review period, there were no technological limitations experienced in the issuance of emergency alerts that would affect the life and health safety of Limited English Proficiency (LEP) or Access and Functional Needs (AFN) populations. Communication Resources The City of Renton operates with the following list of communication resources: 800 MHz radio systems, VHF radios, CEMNET radio, amateur radios, weather radio (incoming only), landline telephones, cellular telephones, satellite telephones, fax machines, e-mail, internet, AM/FM radio (incoming only), television (incoming only), and social media. Amateur Radio During a disaster, or when normal communication methods are not in service, amateur radio operators may be the most reliable form of communications. Amateur radio equipment is located at Renton City Hall near the Police Watch Desk, at each fire station, the Public Works Shops, in the City Hall 7t" floor conference center storage room, and the EOC. The city also has a Mobile Communications Response Unit (MCRU) which can be deployed to set up emergency communications in the field or in support of a backup EOC. In the event that all electronic communications are unavailable, a messenger or runner shall deliver messages to the EOC. The Renton Emergency Communication Service (RECS) is incorporated as a nonprofit 501(c)3 organization. They are a team of licensed amateur radio volunteers, established for the purpose of providing emergency communications for the City of Renton and its service area during events which overwhelm existing communications resources. Documentation The Governor, Washington Military Department, Emergency Management Division (EMD), and other governmental officials require information concerning the nature, magnitude, and impact of a disaster or emergency. This information allows for evaluating and providing the most efficient and appropriate distribution of resources and services during the response to and October 2023 30 recovery from a disaster or emergency. State agencies, local jurisdictions, and other organizations provide these reports, including but not limited to: ■ Situation reports ■ Requests for proclamations of emergency ■ Requests for assistance ■ Costs/expenditures reports ■ Damage assessment reports ■ After -Action Reports Retention Records will be kept in such a manner to separately identify incident -related expenditures and obligations from general programs and activities of local jurisdictions or organizations. Complete and accurate records are necessary to document requests for assistance, for reimbursement under approved applications pertaining to declared emergencies or major disasters, and for audit reports. Preservation Local government offices may coordinate the protection of their essential records with the state archivist as necessary to provide continuity of government under emergency conditions pursuant to RCW 40.10.010. It is the responsibility of each department to establish policies for the identification, preservation, and retention of essential records. Local Local jurisdictions requesting assistance should assume the resources requested will need to be paid out of local funding. Local jurisdictions may incur disaster -related obligations and expenditures in accordance with the provisions of RCW 38.52.070(2), applicable state statutes, and local codes, charters, and ordinances, which may include but are not limited to the following: ■ Emergency expenditures for cities with populations less than 300,000 RCW 35.33.081. ■ Emergency expenditures for towns and cities with an ordinance providing for a biennial budget. RCW 35.33.081. ■ Emergency expenditures for code cities. RCW 35A.33.080 and RCW 35A.34.140. ■ Emergency expenditures for counties. RCW 36.40.180. Federal The Federal Emergency Management Agency (FEMA) requires that state and local governments receiving federal financial assistance under the Stafford Act comply with FEMA's rules October 2023 31 prohibiting discrimination, as provided in 44 Code of Federal Regulation (CFR) § 206.11. As a result of this federal requirement, state and local governments seeking to receive federal disaster assistance will follow a program of non-discrimination and incorporates FEMA's Whole Community approach. This requirement encompasses all state and local jurisdiction actions to the Federal/State Agreement. All personnel carrying out federal major disaster or emergency assistance functions, including the distribution of supplies, the processing of applications, and other relief and assistance activities, shall perform their work in an equitable and impartial manner, without discrimination on the grounds of race, religion, sex, color, age, economic status, physical and sensory limitations, Limited English Proficiency (LEP), or national origin. As a condition of participation in the distribution of assistance or supplies under the Stafford Act, government bodies and other organizations shall provide a written assurance of their intent to comply with regulations relating to nondiscrimination promulgated by the President or the administrator of the Federal Emergency Management Agency (FEMA), and shall comply with such other regulations applicable to activities within an area affected by a major disaster or emergency as the administration of FEMA deems necessary for the effective coordination of relief efforts. The Pets Evacuation and Transportation Standards (PETS) Act amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The PETS Act is operational when a federal disaster declaration is made and can provide reimbursement for allowable, documented services used in the declared emergency. Eligible costs related to pet evacuations and sheltering are in FEMA's Public Assistance Program and Policy Guide (PAPPG). Incurred Costs The Renton Finance Department will follow guidelines for the FEMA process for reimbursement of disaster -related expenses and with the assistance of the Emergency Management Division of the Executive Services Department, coordinate the reimbursement process with other departments as needed. Cost Recovery Disaster -related expenditures and obligations of state agencies, local jurisdictions, and other organizations may be reimbursed under a number of federal programs. The federal government may authorize reimbursement of approved costs for work performed in the restoration of certain public facilities after a major disaster declaration by the President of the United States under the statutory authority of certain federal agencies. Federal Assistance Programs Public Assistance (PA) Program FEMA's Public Assistance (PA) grant program provides federal assistance to government organizations and certain private nonprofit (PNP) organizations following a Presidential disaster declaration. PA provides grants to state, tribal, territorial, and local October 2023 32 governments, and certain types of PNP organizations so that communities can quickly respond to and recover from major disasters or emergencies. Through the program, FEMA provides supplemental federal disaster grant assistance for debris removal, life- saving emergency protective measures, and the repair, replacement, or restoration of disaster -damaged publicly owned facilities, and the facilities of certain PNP organizations. The PA program also encourages the protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process. The federal share of assistance is not less than 75 percent of the eligible cost. The Recipient (usually the state) determines how the non-federal share (up to 25 percent) is split with the subrecipients (eligible applicants). Individual Assistance Program FEMA provides assistance to individuals and households through the Individual Assistance Program, which includes all of the following: ■ Mass Care and Emergency Assistance (MC/EA) ■ Crisis Counseling Assistance and Training Program (CCP) ■ Disaster Unemployment Assistance (DUA) ■ Disaster Legal Services (DLS) ■ Disaster Case Management (DCM) ■ Individuals and Households Program (IHP). IHP is comprised of two categories of assistance: Housing Assistance (HA) and Other Needs Assistance (ONA) Other Assistance Programs Small Business Administration (SBA) Programs. The SBA offers low-cost loans for eligible applicants to use funds to cover economic losses from business interruption, meet payroll, cover other business expenses, mitigate against future disasters, replace, or repair personal or business property, or their primary residence or business. State Assistance Programs Public Assistance (PA) Program The Public Assistance (PA) State Administrative Plan (SAP) provides procedures used by the Military Department, Emergency Management Division staff (as Grantee) to administer the Public Assistance Program. Audits of state and local jurisdiction emergency expenditures will be conducted in the normal course of state and local government audits. Audits of projects approved for funding with federal disaster assistance funds are necessary to determine the eligibility of the costs claimed by the applicant. Individual Assistance (IA) and Other Needs Assistance (ONA) Programs The Individual Assistance (IA) State Administrative Plan (SAP) for the Other Needs Assistance (ONA) Program is used by the State Emergency Management Division staff (as Grantee) to administer the Individual Assistance Program. The IA SAP sets forth the October 2023 33 organization, staffing, and procedures for the administration of the Individuals and Households Program, Other Needs Assistance, in Washington State after a major disaster declaration by the President. NIMS Resource Management NIMS resource management guidance enables many organizational elements to collaborate and coordinate to systematically manage resources —personnel, teams, facilities, equipment, and supplies. Most jurisdictions or organizations do not own and maintain all the resources necessary to address all potential threats and hazards. Therefore, effective resource management includes leveraging each jurisdiction's resources, engaging private sector resources, involving volunteer organizations, and encouraging further development of mutual aid agreements. Specialized Resources Resource typing defines and categorizes incident resources by capability. Resource typing definitions establish a common language for discussing specialized resources by defining minimum capabilities for personnel, teams, facilities, equipment, and supplies. Resource typing enables communities to plan for, request, and have confidence that the resources they receive have the capabilities they requested. FEMA leads the development and maintenance of resource typing definitions for resources shared on a local, interstate, regional, or national scale. Jurisdictions can use these definitions to categorize local assets. Emergency Worker Program / Liability Protection RCW 38.52 authorizes the use of emergency workers as outlined in state law. "Emergency Worker" is defined in RCW 38.52.010(7), while provisions addressing the registration, use, classification, and coverage of emergency workers are addressed by RCW 38.52.180, RCW 38.52.310, and WAC 118.04. The Emergency Management program maintains paperwork and processes for proper registration of emergency workers. Procurement and Resource Requesting Authorities and Overview The Washington Intrastate Mutual Aid System (WAMAS), established in RCW 38.56, provides for in -state mutual assistance among member jurisdictions, including every county, city, and town of the state. Out-of-state mutual aid resources are requested through the Emergency Management Assistance Compact (EMAC), established in Public Law 104-321, or the Pacific Northwest Emergency Management Arrangement (PNEMA), established in Public Law 105-381, both coordinated through Washington Emergency Management Division. October 2023 34 Methods Resource requests are tracked throughout their entire life cycle, from the time submitted, until filled (if consumable) or until the resource is demobilized and returned (if non -consumable). Supply chain elements, such as state and local staging areas, reception and integration centers, movement coordination centers, and movement control points, activate as appropriate to the situation. State and local staging areas serve as temporary storage areas for the movement of resources to affected areas. Reception and integration centers provide reception, integration, onward movement, and accountability for out-of-state resources. Resources should deploy only when appropriate authorities request and dispatch them through established resource management systems. Resources that authorities do not request should refrain from spontaneous deployment to avoid overburdening the recipient and compounding accountability challenges. Demobilization Demobilization should be a planned and coordinated effort with the Department Operations Centers (DOC), Emergency Operations Center (EOC), and all other involved departments and agencies. Demobilization planning should begin when an incident begins. Resource Gaps Comprehensive and integrated planning can help other levels of government plan their response to an incident within a jurisdiction. By knowing the extent of the jurisdiction's capability, supporting planners can pre -identify shortfalls and develop pre -scripted resource requests. Core Planning and Development Team Planning Process Planning is a continuous process that does not stop when the plan is published. The planning team develops a rough draft of the basic plan or annexes. As the planning team works through successive drafts, they add necessary tables, charts, and other graphics. The team prepares a final draft and circulates it for comment to organizations that have responsibilities for implementing the plan. The written plan should be checked for its conformity to applicable regulatory requirements and the standards of Federal or state agencies and for its usefulness in practice. Once validated, the planning team presents the plan to the appropriate officials for signature and promulgation. The promulgation process should be based on a specific statute, law, or ordinance. Once approved, the planner should arrange to distribute the plan to stakeholders who have roles in implementing the plan. October 2023 35 The Plan must be updated with new planning and policy goals and objectives in order to remain current. Updates to the Plan will occur at a minimum of every five years. The CEMP will be available to the public through the revision process in a public input process both in person and online. Additionally, the completed CEMP will be available to the public online through the City of Renton's website. Review Process Commonly used criteria can help decision -makers determine the effectiveness and efficiency of plans. These measures include adequacy, feasibility, and acceptability. Decision -makers directly involved in planning can employ these criteria, along with their understanding of plan requirements, not only to determine a plan's effectiveness and efficiency but also to assess risks and define costs. Adequacy — a plan is adequate if the scope and concept of planned operations identify and address critical tasks effectively; the plan can accomplish the assigned mission while complying with the guidance; and the plan's assumptions are valid, reasonable, and comply with the guidance. Feasibility — a plan is feasible if the organization can accomplish the assigned mission and critical tasks by using available resources within the time contemplated by the plan. The organization allocates available resources to tasks and tracks the resources by status (e.g., assigned, out of service). Available resources include internal assets and those available through mutual aid or through existing state, regional, or Federal assistance agreements. Acceptability — a plan is acceptable if it meets the requirements driven by a threat or incident, meets decision -maker and public cost and time limitations, and is consistent with the law. The plan can be justified in terms of the cost of resources and if its scale is proportional to mission requirements. Planners use both acceptability and feasibility tests to ensure that the mission can be accomplished with available resources without incurring excessive risk regarding personnel, equipment, material, or time. They also verify that risk management procedures have identified, assessed, and applied control measures to mitigate operational risk (i.e., the risk associated with achieving operational objectives). Compliance —the plan should comply with guidance and doctrine to the maximum extent possible because these provide a baseline that facilitates both planning and execution. Revisions Plans should evolve as lessons are learned, new information and insights are obtained, and priorities are updated. Evaluating the effectiveness of plans involves a combination of training events, exercises, and real -world incidents to determine whether the goals, objectives, decisions, actions, and timing outlined in the plan led to a successful response. Planning teams should establish a process for reviewing and revising the plan. October 2023 36 Reviews should be a recurring activity. In no case should any part of the plan go for more than two years without being reviewed and revised. Changes to any part of the plan may be minor (small edits that do not impact the Emergency Management Program processes and/or roles and responsibilities) or major (significant modifications to processes and/or roles and responsibilities) in nature. Minor, administrative changes do not require signature and promulgation. All substantive changes will be briefed to the Executive Leadership Team, Renton Emergency Management Division, the Emergency Management Group, and any staff who may have a part in disaster response. Substantive changes will require a readoption of that section of the plan by the city council. Renton Emergency Management is ultimately responsible for updates and changes to the CEMP and will submit a revised CEMP to the Washington State Emergency Management Division and Renton city council for approval and formal adoption. The Emergency Management Director shall promulgate the revised CEMP through a signed letter to all city department administrators, and the Renton Emergency Management Division will promulgate the revised CEMP elements to all known stakeholders through communication and training efforts. Planning Committee The Emergency Management Director for the city shall maintain an ongoing Emergency Management Group. The Emergency Management Group shall consist of personnel from the following: ■ Executive Services Department ■ City Attorney Department ■ Community and Economic Development Department ■ Court Services ■ Equity, Housing, and Human Services Department ■ Finance Department ■ Human Resource and Risk Management Department ■ Parks and Recreation Department ■ Police Department ■ Public Works Department ■ Renton Regional Fire Authority ■ Other community partners when appropriate Departments with divisions or sections with significant variations in responsibilities and expertise may find it necessary to send more than one representative to adequately contribute to overall emergency management planning, training, and exercising. The Emergency Management Group should also participate in the planning for, at a minimum, an annual emergency management exercise that exercises the plan and includes all appropriate city departments and partner agencies. The Emergency Management Group is charged with contributing to overall emergency planning for the city. The Emergency Management Group is responsible for contributing to the continued development and readiness of the EOC. The Emergency October 2023 37 Management Group shall ensure that this plan is consistent with the King County Comprehensive Emergency Management Plan, the Regional Coordination Framework, the Puget Sound Regional Catastrophic Disaster Coordination Plan, and the Washington State Comprehensive Emergency Management Plan. Training and Exercise Program Through the implementation of the Homeland Security Exercise and Evaluation Program (HSEEP), organizations can use training and exercises to improve current and required Core Capability levels, identify gaps, and overcome shortfalls. A Capabilities Assessment provides a gap analysis, by Core Capability, for each desired outcome and capability target; each of the Homeland Security Regions is required to complete an assessment. The City of Renton contributes to the assessment for Homeland Security Region 6. After the Capabilities Assessment is completed, it is referenced to determine the priority capabilities for training and exercise planned activities and should be coordinated with the Training and Exercise Plan (TEP) of the state. Training Program The City of Renton maintains a roster of Disaster Assignments for all city employees who may be called to assist in an appropriately skilled position other than their primary role during a response. To understand this obligation, staff must take ICS 100 and ICS 700, which are available online. Some staff are also required to take ICS 200, 300, 400, and 800. Additional training may be required for certain disaster assignments and is specified in the Disaster Assignment document maintained by Renton Emergency Management. Exercise Program Applying the following principles to both the management of an exercise program and the execution of individual exercises is critical to the effective examination of capabilities: ■ Capability -based, Objective Driven —through HSEEP, organizations can use exercises to examine current and required core capability levels and identify gaps; exercises focus on assessing performance against capability -based objectives. ■ Whole Community Integration — encourage exercise planners to engage the whole community throughout exercise program management, design and development, conduct, evaluation, and improvement planning. ■ Informed by Risk — identifying and assessing risks and associated impacts helps organizations identify priorities, objectives, and core capabilities to be evaluated through exercises. To comply with Emergency Management Performance Grant requirements, the City of Renton plans to conduct an annual exercise to HSEEP standards if no disaster has impacted the jurisdiction during the Integrated Planning and Preparedness calendar year of planning, training, and exercises. October 2023 38 After -Action Reporting The After -Action Report (AAR) summarizes key exercise -related evaluation information, including the exercise overview and analysis of objectives and core capabilities; however, the AAR can also be used to capture and analyze key incident -related information throughout the phases of an incident. The AAR should include an overview of performance related to each exercise objective and associated core capabilities while highlighting strengths and areas for improvement. Upon completion, the exercise evaluation team provides the draft AAR to the exercise sponsor, who distributes it to participating organizations prior to drafting a formal AAR. The Emergency Management Group will aid in the draft of the Improvement Plan and Corrective Action Items before submitting the AAR and IP to the Executive Leadership Team for review. ELT will review and confirm items for further action. All impacted city departments will participate in an After -Action Meeting (AAM), to include lessons learned and areas for improvement (IP — Improvement Plan), and as soon as possible for review after an incident. The details and conclusions from the AAM will inform the After -Action Report to improve response to incidents. Corrective Actions Corrective actions are concrete, actionable steps that are intended to resolve capability gaps and shortcomings identified in exercises or real -world events. In developing corrective actions, Renton Emergency Management and involved departments should first review and revise the draft AAR, as needed, to confirm that the issues identified by evaluators are valid and require resolution. The reviewer then identifies which issues fall within their organization's authority and assume responsibility for acting on those issues. Finally, they determine an initial list of appropriate corrective actions to resolve identified issues. Maintenance and Availability Emergency Management may revise the Renton CEMP including ESFs and other Annexes at a minimum of every five years from the date of last publication. The current Renton CEMP may be available to the public through the City of Renton's public facing website. Monitoring Changes in Law Renton Emergency Management monitors updates from the State and King County regarding changes in legal requirements for the program. The city also retains a lobbyist who monitors and advocates for the city's position in all matters that are addressed by the State Legislature. The Deputy Chief Administrative Officer may brief the Emergency Management Director on any city council ordinances or other legislation changes relevant to the program. Continuity of Government October 2023 39 Emergency Interim Successors for Elected Officials RCW 42.14.070 provides that the legislative authority shall adopt rules and regulations providing for appointment of temporary interim successors to the elected and appointed offices of the city. During the emergency, for a period of less than 30 days, the council president shall automatically assume the authority and duties of the mayor when the mayor is unavailable. If both the mayor and council president are unavailable during an emergency or disaster, the city council president pro-tem will serve in the role of mayor. City Council Meeting Location Chapter 42.14 of the RCW provides that in the event of an emergency the city council may meet at any place within or outside the territorial limits of the city on the call of the Renton Council President or any two members of the governing body and shall lawfully conduct the city's affairs for the duration of the emergency. In the event that the Renton City Council Chambers are uninhabitable or if the mayor deems it desirable, the city council may meet at any place within or outside the city limits. In the event that a special meeting of the council is called, the Council Liaison, in communication with the city clerk, is primarily responsible for coordinating the notification of each council member and notifying the public as soon as practical. The Communications Director or designated Public Information Officer (PIO) shall work with the Council Liaison and city clerk to notify the media and to complete the public posting of the meeting. Circumstances may necessitate that city government will not be able to meet normal posting requirements for emergency Council meetings. Emergency Interim Successor for the Chief Administrative Officer If the Chief Administrative Officer is unavailable during an emergency, the Deputy Chief Administrative Officer shall fulfill the responsibilities of that role. If both the CAO and the Deputy CAO are unavailable during an emergency, the person specified in the city's Continuity Plan shall fulfill the responsibilities of that role. Emergency Interim Successors for Appointed Officials If the department administrator is unavailable during an emergency, the Continuity Plan will identify the interim successor. If the interim successor of a city department is unavailable, the department administrator will have a further designee to fulfill the responsibilities of that role and direct the actions of each department. If no identified successor is available to fulfill the role of the department administrator, the Chief Administrative Officer of their delegate may appoint another person at their discretion. For all other essential roles within the city, the interim successor will be designated by the city's Continuity Plan. In the event no further successors are identified in the October 2023 40 Continuity Plan, the position in authority over that role will appoint an interim successor. These authorities should be clearly communicated in writing within the department and to the personnel of that department. Governing Laws and Authorities • The City of Renton Comprehensive Emergency Management Plan has been developed and is maintained under the following authorities: State Revised Code of Washington (RCW) 0 35.33.081, Emergency Expenditures — Nondebatable Emergencies 0 35.33.101, Emergency Warrants 0 38.52, Emergency Management 0 38.56, Intrastate Mutual Aid System 0 39.34, Interlocal Cooperation Act 0 39.04.280, Competitive Bidding Requirements - Exemptions 0 49.60.400 Discrimination, Preferential Treatment Prohibited • Washington Administrative Code (WAC) 0 118-04, Emergency Worker Program 0 118-30, Local Emergency Management/Services Organizations, Plans and Programs 0 296-62, General Occupational Health Standards • Federal Public Law 0 93-342, Disaster Relief Act of 1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act. 0 96-342, Improved Civil Defense Act of 1980, as amended. o "Federal Civil Defense Act of 1950," as amended. 0 99-499, Superfund Amendments and Reauthorization Act of 1986. Glossary Definitions setinition Action Report A narrative report that presents issues found during an incident or (AAR) exercise along with recommendations on how those issues can be resolved. ALERT King County, A mass notification system utilized to send emergency notifications ALERT Renton to the public via phone, text, email, or TTY/TDD. Amateur Radio The American Radio Relay League (ARRL) public service arm for Emergency Service providing support primarily to non -government agencies during an (ARES) emergency. October 2023 41 Term • American Red Cross Non-profit organization that provides support of mass care, (ARC) sheltering, communication, and other services in times of disaster. Relies on volunteers to carry out operations. Annex The purpose of an annex is to describe operations for a particular function. It defines the function and shows how activities of various participants in the functional organization are coordinated. The annex is action oriented. It is written for, and preferably by, the person responsible for controlling resources available to accomplish the objectives of the function in any large-scale emergency. It is a substantial, freestanding plan that is specific to carry out a task. Appendix An appendix contains details, methods, and technical information that are unique to specific hazards identified as being likely to pose a threat of disaster in the community. Appendices are supplementary, helper documents, frequently changing but without specific direction. Area Command An organization established to oversee the management of (1) multiple incidents that are each being handled by an ICS organization, or (2) large or multiple incidents too which several Incident Management Teams have been assigned. Area command has the responsibility to set overall strategy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure that objectives are met, and strategies followed. May be established at an EOC or some location other than an ICP. Command Staff The Command Staff consists of the Safety Officer, Liaison Officer, and Public Information Officer, who report directly to the Incident Commander. Communications Unit In Incident Command structure, responsible for providing communication services at an incident, whether it be by phone, in person, radio, etc.... Competitive Bidding - If an emergency exists, the person or persons designated by the Waived governing body of the municipality to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts on behalf of the municipality to address the emergency situation. If a contract is awarded without competitive bidding due to an emergency, a written finding of the existence of an emergency must be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract. (Defined in RCW 38.04.280). Comprehensive Dedicated 2-way Very High Frequency (VHF) low -band radio Emergency system. Provides direction and control capability for state and local Management Network jurisdictions for administrative use, and during an emergency or (CEMNET) disaster. This is an emergency management net belonging to and October 2023 42 Term • managed by the Washington State Military Department, Emergency Management Division. Comprehensive A required plan which addressed the mitigation, preparation, Emergency response, and recovery activities associated with emergency Management Plan situations. (CEMP) Concept of Operations User -oriented document that describes the characteristics for a (CONOPS) proposed asset or system from the viewpoint of any individual or organizational entity that will use it in their daily work activities or who will operate or interact directly with it. Continuity Plan An internal effort within individual components of a government to ensure the capability exists to continue essential functions across a wide range of potential emergencies. Continuity of Measure taken by a government to continue to perform required Government (COG) functions during and after a severe emergency. COG is a coordinated effort within each branch of the government to continue its minimum essential responsibilities in a catastrophic emergency. Damage Assessment The process of determining the magnitude of damage and the unmet needs of the community as the result of a hazardous event. Debrief/Debriefing A meeting held after an event or disaster to discuss what happened, lessons learned, and what may or may not be shared with the public. Delegated Authority An official mandate calling on the individual holding a specific position to assume responsibilities and authorities not normally associated with that position when specified conditions are met. Direction and Control Defines the management of emergency response and recovery. Disaster Assessment An event, expected or unexpected, in which a community's available, pertinent resources are expended, or the need for resources exceeds availability, and in which a community undergoes severe danger, incurring losses so that the social or economic structure of the community is disrupted and the fulfillment of some or all of the community's essential functions are prevented. Duty Officer Generally, refers to the person designated to intake and assess emergency events one 24/7 basis. Emergency A sudden, usually unexpected event that does or could do harm to people, resources, property, or the environment. Emergencies can range from localized events to human, natural, or technological events that damage or threaten to damage local operations. October 2023 43 Term • Emergency Alert A federally mandated program established to enable the President, System (EAS) federal, state, and local jurisdiction authorities to disseminate emergency information to the public via the Commercial Broadcast System. Formerly known as the Emergency Broadcast System (EBS), it requires broadcaster to relay emergency information. This system is for immediate action emergencies where the public needs to be informed. Emergency The preparation for and the carrying out of all emergency Management functions to mitigate, prepare for, respond to, a recover from emergencies and disasters, to aid victims suffering from injury or damage resulting from disasters caused by all hazards, whether natural or technological, and to provide support for search and rescue operations for persons and property in distress. Emergency Agreements that provide for jurisdictions in different states to Management provide resources or other support to one another during an Assistance Compact incident. (EMAC) Emergency The Individual within each political subdivision that has Management Director coordination responsibility for jurisdictional emergency management. Emergency Washington State Emergency Management Division, responsible Management Division for coordinating state-wide emergency management activities. (EMD) Emergency Medical Emergency Medical Services provides care to the sick and injured Services (EMS) at the scene of any medical emergency or while transporting any patient in an ambulance to an appropriate medical control, including ambulance transportation between medical facilities. It commonly includes trained and licensed emergency care providers and specialized transportation vehicles Emergency Operations A central location from which overall direction, control, and Center (EOC) coordination of a single community's response to a disaster will be established. The EOC is generally equipped and staffed to perform the following functions: collect, record, analyze, display, and distribute information; coordinate public information and warning; coordinate government emergency activities; support first responders by coordinating the management and distribution of information and resources and the restoration of services; conduct appropriate liaison and coordination activities with all levels of govern Emergency Operations The staff person assigned to manage the EOC during an activation Center Director or exercise. Emergency A statement by a top official in a jurisdiction that identifies the Proclamation nature of an emergency and impacts upon the jurisdiction and authorizes the suspension of normal operations or rules in order to manage the emergency. October 2023 44 Term • Emergency Support The grouping of government capabilities into an organizational Function structure to provide support, resources, program implementation, and services that are most likely needed to save lives, protect property and the environment, restore essential services, and critical infrastructure, and help victims and communities recovery from incidents. Emergency Work Work that must be done immediately to save lives and to protect improved property and public health and safety to avert or lessen the threat of a major disaster Emergency Worker Emergency worker means any person, including but not limited to, an architect registered under Chapter 18.08 RCW, a professional engineer registered under Chapter 18.43 RCW, or a volunteer registered under RCW 38.52/WAC 118.04 who is registered with a local emergency management organization for the purpose of engaging in authorized emergency management activities or is an employee of the state of Washington or any political subdivision thereof who is called upon to perform emergency management activities. Essential Functions Those functions, stated or implied, that jurisdictions are required to perform by statute or executive order or are otherwise necessary to provide vital services, exercise civil authority, maintain the safety and well-being of the general populace, and sustain the industrial/economic base in an emergency. Essential Operations Those operations, stated or implied, that state departments and local jurisdictions are required to perform by stature or executive order or are otherwise deemed necessary. Essential Personnel Staff of the department or jurisdiction that are needed for the performance of the organization's mission -essential functions. Evacuation A protective action which involves leaving an area of risk until the hazard has passed. Event A planned, non -emergency activity. ICS can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting events Facility Any publicly or privately owned building, works, system, or equipment built or manufactured, or an improved and maintained natural feature. Land used for agricultural purposes is not a facility. Federal Disaster See Presidential Declaration. Declaration Federal Emergency Agency created in 1979 to provide a single point of accountability Management Agency for all federal activities related to disaster mitigation and (FEMA) emergency preparedness, response, and recovery. FEMA provides technical advice and funding for state and local emergency management agencies, manages the President's Disaster Relief Fund, and coordinates the disaster assistance activities of all federal agencies in the event of a Presidential Disaster Declaration. October 2023 45 Term • Finance Section Chief Responsible for all costs and financial/administrative considerations of the incident. Part of the Command and General Staff, reporting to the Incident Commander. Finance/Administration Responsible for all costs and financial/administrative Section considerations of the incident. Section Chief reports directly to the Incident Commander. First Responders Those in occupations that require they respond immediately to an emergency event. Example: firefighters, law enforcement officers, emergency medical services personnel, public works. Government A service providing priority access telephone dialing during circuit Emergency overload conditions. Telecommunications Service (GETS) Governor's A proclamation by the Governor in accordance with RCW 43.06 Proclamation of a State and 38.52 which activates the State of Washington Comprehensive of Emergency Emergency Management Plan and authorizes State resources to be used to assist affected political jurisdictions. Hazard Something that is potentially dangerous or harmful, often the root cause of an unwanted outcome. Hazard Identification The HIVA is a comprehensive plan that is the result of a systematic and evaluation of a jurisdiction's existing natural and technological Vulnerability Analysis hazards. It includes a vulnerability assessment to such hazards and (HIVA) provides guidance for mitigation efforts. Hazard Mitigation Any measure that will reduce or prevent the damaging effects of a hazard. Hazmat Hazardous Materials. Hazmat Team Team with specialized training to respond to hazardous materials incidents. Incident An occurrence or event, either human -caused or natural phenomena, that requires action by emergency services personnel to prevent or minimize loss of life or damage to property and/or the environment. Incident Action Plan The strategic goals, tactical objectives, and support requirements (IAP) for the incident. All incidents require an action plan. Incident Command A centralized base of operations established near the site of an Post (ICP) incident. That location at which primary command functions are executed; usually collated with the incident base. Incident Command The combination of facilities, equipment, personnel, procedures, System (ICS) and communications operating within a common organizational structure for the purpose of coordinating the response to any event. An all -hazard, on -scene functional management system that establishes common standards in organization, terminology, and procedures, provides a means (unified command) for the October 2023 46 Term • establishment of a common set of incident objectives and strategies during multi-agency/multi-jurisdiction operations while maintaining individual agency/jurisdiction authority, responsibility, and accountability, and which is a component of the National Interagency Incident Management Systems (NIMS). An equivalent and compatible all -hazards, on -scene, functional management system. Incident Commander The individual responsible for the management of operations at (IC) the scene of an incident. Incident Period The time spend during which an incident or event occurs Incidents of National Those high -impact events that require a coordinated and effective Significance response by an appropriate combination of Federal, State, local, tribal, private sector, and nongovernmental entities in order to save lives, minimize damage, and provide the basis for long-term community recovery and mitigation activities. All Presidential declared disasters are considered Incidents of National Significance. Individual Assistance ) Supplementary Federal assistance available under the Stafford (IA) Act to individuals, families, and businesses; includes disaster housing assistance, unemployment assistance, grants, loans, legal services, crisis counseling, tax relief, and other services or relief programs. Integrated Public Alert It is a modernization and integration of the nation's alert and & Warning System warning infrastructure. Provides public safety officials with an (iPAWS) effective way to alert and warn the public about serious emergencies using EAS, WEA, NOAA, and other public alerting systems from a single interface. Interoperable Alternate communications that provide the capability to perform Communications minimum essential departmental or jurisdictional functions, in conjunction with other agencies, until normal operations can be resumed. Joint Information A facility that may be used by affected utilities, state agencies, Center (JIC) counties, local jurisdictions, and/or federal agencies to jointly coordinate the public information function during all hazard incidents. May also be conducted virtually. Liaison Officer The point of contact for assisting or coordinating agencies. Local Emergency A local planning group appointed by the State Emergency Planning Committee Response Commission (SERC) to fulfill the planning requirements (LEPC) for a Local Planning District under the Superfund Amendments and Reauthorization Act (SARA) of 1986. As the planning body for preparing local hazardous materials plans. October 2023 47 Term • Local Resources The combined resources, of the type needed to respond to a given hazardous event, of the city and of the private sector. In any request for state or federal resources, the requesting jurisdiction must certify that local resources have been, or soon will be, exhausted. Logistics Chief In the incident command structure, responsible for resource management and responding to resource requests. Oversees Logistics Section. Reports directly to the Incident Commander. Logistics Section In Incident Command structure, responsible for providing facilities, services, and materials for an incident or event. Major Disaster As defined in the Stafford Act, "Any natural catastrophe (including any hurricane, tornado, storm, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of states, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby." Message Controller A volunteer or staff member charged with recording and distributing paper -based messages in the EOC or public call center. Message Distributors In the Incident Command structure, responsible for routing information about resources reporting to the incident, resource status, and administrative and tactical traffic. Military Department Refers to the Emergency Management Division, the Army and Air National Guard, and Support Services. Mitigation Any sustained actions taken to eliminate or reduce the degree of long-term risk to human life, property, and the environment from natural and technological events. Mitigation assumes our communities are exposed to risks whether or not an emergency occurs. Mitigation measures include but are not limited to building codes, disaster insurance, hazard information systems, land use management, hazard analysis, land acquisition, monitoring and inspection, public education, research, relocation, risk mapping, safety codes, statutes and ordinances, tax incentives and disincentives, equipment or computer tie downs, and stockpiling emergency supplies. Multi -Agency A system by which multiple agencies coordinate response and Coordination (MAC) limited resources. October 2023 48 Term • Mutual Aid Agreement A formal or informal agreement for reciprocal assistance for (MAA) emergency services and resources between jurisdictions. National Incident A set of national principles expressly adopted by the City of Renton Management System for use in this plan and the management of future events. NIMS provides a systematic, proactive approach guiding government agencies at all levels, non -government organizations, and the private sector to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location, or complexity, in order to reduce the loss of life or property and harm to the environment. This system ensures that those involved in incident response/recovery understand what their roles are and have the tools they need to be effective. National Incident A concept that provides for a total approach to all risk incident Management System management; NIMS addresses the Incident Command System (NIMS) (ICS), training, qualifications and certification, publications management, and supporting technology. NIMS outlines a standard incident management organization called Incident Command System (ICS) that establishes five functional areas -- command, operations, planning, logistics, and finance/administration--for management of all major incidents. To ensure further coordination and during incidents involving multiple jurisdictions or agencies, the principle of unified command has been universally incorporated into NIMS. This unified command not only coordinates the efforts of many jurisdictions, but provides for and assures joint decisions on objectives, strategies, plans, priorities, and public communications. National Response The plan that establishes the basis for the provision of federal Framework (NRF) assistance to a state and the local jurisdiction impacted by a catastrophic or significant disaster or emergency that result in a requirement for federal response assistance. National Warning The federal portion of the Civil Defense Warning System, used for System (NAWAS) the dissemination of warnings and other emergency information from the National or FEMA Region Warning Centers to Warning Points in each state. Also used by the State Warning Points to disseminate information to local Primary Warning Points. Provides warning information to state and local jurisdictions concerning October 2023 49 Term • severe weather, earthquake, flooding, and other activities affecting public safety. Non -Essential Staff of the department or jurisdiction who are not required for the Personnel performance of the organization's mission -essential functions. Objectives The specific operations that must be accomplished to achieve goals. Objectives must be both specific and measurable. Officer The Incident Command title for individuals responsible for Public Information, liaison, and Safety. Operational Period In Incident Command, the period of time scheduled for execution of a given set of operation actions specified in the Incident Action Plan Operations Chief In an incident command structure, a representative of the principal first response agency having overall incident management responsibilities in the field; responsible for coordinating support to individual incident commanders. Oversees the Operations Section. Reports to the Incident Commander Operations Section In an Incident command structure, responsible for all tactical operation at the incident. Plan Maintenance Steps taken to ensure the plans are reviewed regularly and updated whenever major changes occur. Planning Chief In an incident command structure, responsible for situation analysis and anticipating future response or recovery needs and activities. Oversees the Planning Section. Reports directly to the Incident Commander. Planning Section In incident command structure, responsible for the collection, evaluation, and dissemination of information related to the incident, and for the preparation and documentation of IAPs Preliminary Damage The joint local, state, and Federal analysis of damage that has Assessment (PDA) occurred during a disaster and which may result in a Presidential declaration of disaster. The PDA is documented through surveys, photographs, and other written information Preparedness The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to prevent, protect against, respond to, and recover from domestic incidents. Within the NIMS, preparedness is operationally focused on establishing guidelines, protocols, and standards for planning, training and exercises, personnel qualification and certification, equipment certification, and publication management. Presidential Disaster Formal declaration by the President that an Emergency or Major Declaration Disaster exists based upon the request for such a declaration by the Governor and with the verification of Federal Emergency Management Agency preliminary damage assessments. October 2023 50 Term • Public Assistance (PA) Supplementary federal assistance provided under the Stafford Act to state and local jurisdictions, special purpose districts, tribes, or eligible private, nonprofit organizations. Public Information The person designated and trained to coordinate disaster related Officer (PIO) public information and media relations. Radio Amateur Civil Volunteer ham (amateur) radio operators who provide reserve Emergency Service communications within government agencies in times of (RACES) extraordinary need. Although the exact nature of each activation will be different, the common thread is communications. Radio Operators Staff or volunteers assigned to operate radios in the EOC radio room or in the field. Radio Room Supervisor Staff member or volunteer assigned to supervise the people and activities in the EOC radio room. Recovery A short-term and long-term process. Short-term operations restore vital services to the community and provide for the basic needs of the public. Long-term recovery focuses on restoring the community to its normal, or improved, state of affairs, including some form of economic viability. Recovery measures include, but are not limited to, crisis counseling, damage assessment, debris clearance, decontamination, disaster application centers, disaster insurance payments, disaster loans and grants, disaster unemployment assistance, public information, reassessment of emergency plans, reconstruction, temporary housing, and full- scale business resumption. Also, the extrication, packaging, and transport of the body of a person killed in a search and rescue incident. Regional Coordination A mutual aid agreement specific to King County, which Framework (RCF) encompasses government agencies, non-profit organizations, and private businesses. Renton Emergency A non-profit team of licensed amateur radio operators who Communication provide emergency communications capabilities for the City of Service (RECS) Renton, primarily through amateur radio. Response The actual provision of services during an event. These activities help to reduce casualties and damage and to speed recovery. Actions taken immediately before, during, or directly after an emergency occurs, to save lives, minimize damage to property and the environment, and enhance the effectiveness of recovery. Response measures include, but are not limited to, emergency plan activation, emergency alert system activation, emergency instructions to the public, emergency medical assistance, staffing the emergency operations center, public official alerting, reception and care, shelter and evacuation, search and rescue, resource mobilization, and warning systems activation. October 2023 51 Term • Robert T. Stafford (Public Law 93-288, as amended) - The act that authorizes the Disaster Relief and greatest single source of federal disaster assistance. It authorizes Emergency Assistance coordination of the activities of federal, state, and volunteer Act agencies operating under their own authorities in providing disaster assistance, provision of direct federal assistance as necessary, and provision of financial grants to state and local jurisdictions as well as a separate program of financial grants to individuals and families. This act is commonly referred to as the Stafford Act. Search and Rescue The act of searching for, rescuing, or recovering by means of (SAR) ground, marine, or air activity any person who becomes lost, injured, or is killed while outdoors or as a result of a natural or human -caused event, including instances of searching for downed aircraft when ground personnel are used. Includes Disaster, Urban, and Wildland Search and Rescue. Shelter in Place A protective action that involves taking cover in a building that can be made relatively airtight. Generally, any building suitable for winter habitation will provide some protection with windows and doors closed and heating, ventilation, and air conditioning system turned off. Increased effectiveness can be obtained in sheltering by methods such as using an interior room or basement, taping windows and doors, and other more elaborate systems to limit natural ventilation. To be used as a protective action, sheltering requires the ability to communicate to the public when it is safe and/or necessary to emerge from the shelter. Stafford Act See Robert T. Stafford Disaster Relief and Emergency Assistance Act. Staging Area In an Incident Command structure, the location where incident personnel and equipment are assigned on an immediately available status. Task Force A group of any type and kind of resources with common communications and a leader temporarily assembled for a specific mission. Technical Specialist Personnel with special skills who are activated only when needed. Terrorism The unlawful use of force or violence committed by an individual or group against persons or property in order to intimidate or coerce a government, the civilian population, or any segment thereof in furtherance of political or social objectives. Unified Command An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the Unified Command, to establish a common set of objectives and strategies and a single IAP. October 2023 52 FTerm Definition Warning and Advising the public of a threatening or occurring hazard and Information providing information to assist them in safely preparing for and responding to the hazard. Washington State Mutual aid agreement covering all cities, counties, and state Mutual Aid Agreement agencies in Washington State. (WAMAC/WAMAS) Wireless Emergency An alerting system which notifies all wireless phones within a Alerting (WEA) specified geographic boundary regardless of enrollment in the local jurisdiction's alerting system. Wireless Priority A priority routing system for cellular phones that gives priority to Service (WPS) government and other critical workers during an emergency. Acronyms Acronym Definition AC Alternating Current ALS Advanced Life Support ARC American Red Cross ARES Amateur Radio Emergency Services ARRL Amateur Radio Relay League ASL American Sign Language ATC Applied Technology Council BLS Basic Life Support CAO Chief Administrative Officer CBO Community Based Organization CDC Center for Disease Control and Prevention (HHS) CEMNET Comprehensive Emergency Management Network CEMP Comprehensive Emergency Management Plan CERT Community Emergency Response Team COAD Community Organizations Active in Disasters COG Continuity of Government Acronym Definition CPG Comprehensive Preparedness Guidance CPOD Community Point of Distribution CTF FBI Joint Cyber Task Force DHS Department of Homeland Security DNRP Department of Natural Resources and Parks DOC Department Operations Center DOD Department of Defense DOE Federal Department of Energy DOH Department of Health DOT Department of Transportation EAS Emergency Alert System EHP environmental and Historic Preservation EMD Emergency Management Division EMG Emergency Management Group EMP Emergency Management Plan EMS Emergency Medical Service October 2023 53 Acronym Definition EMWIN Emergency Management Weather Information Network EOC Emergency Operation Center EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right -To -Know Act ESF Emergency Support Function FBI Federal Bureau of Investigation FBOD Finance & Business Operations Division FEMA Federal Emergency Management Agency GIS Geographic Information System GMA Growth Management Act HAZMAT Hazardous Materials HHS Department of Health and Human Services HIVA Hazard Identification and Vulnerability Assessment HMP Hazard Mitigation Plan HOH Hard of Hearing HR Human Resources HSEEP Homeland Security Exercise Evaluation Program HSPD Homeland Security Presidential Directive HVA Hazard Vulnerability Analysis IC Incident Commander ICS Incident Command System IMS Incident Management System 10 Information Officer JFO Joint Field Office AC Joint Information Center JIS Joint Information System Acronym Definition KCCEMP King County Comprehensive Emergency Management Plan KCEOC King County Emergency Operations Center LEP Limited English Proficiency LEPC Local Emergency Planning Committee MAC Multi Agency Coordination Group MCI Mass Casualty Incident MOU Memorandum of Understanding MS-IASAC Multi -State Information Sharing and Analysis Center NCH Natural, Cultural, and Historic NGO Non -Governmental Organizations NICC National Interagency Coordinating Center NIFC National Interagency Fire Center NIMS National Incident Management System NOAA National Oceanic Atmospheric Association NRF National Response Framework NWCG Northwest Coordination Group OEM Office of Emergency Management OSHA Occupational Safety and Health Administration PDA Preliminary Damage Assessment PDA Preliminary Damage Assessment PIO Public Information Officer PSAP Public Safety Answering Points October 2023 54 AcronymDefinition RCW Revised Code of Washington RDP Regional Disaster Plan RFA Regional Fire Authority RHMP Regional Hazard Mitigation Plan RRFA Renton Regional Fire Authority RSF Recovery Support Function SAR Search and Rescue SARA Superfund Amendments and Reauthorization Act SBA Small Business Administration SERC State Emergency Response Commission SOG Standard Operating Guidelines SOP Standard Operating Procedure TASKC Regional Animal Services of King County UCG Washington State Cyber Unified Coordination Group US United States UW University of Washington WAC Washington Administrative Code WAEMD Washington State Emergency Management Division WASART Washington State Animal Response Team WSDA Washington State Department of Agriculture WSDOT Washington State Department of Transportation WSDOT Washington State Department of Transportation WSP Washington State Patrol AcronymDefinition WSP HTCU Washington State Patrol High Tech Crimes United October 2023 55 Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Parks and Recreation Department City of Renton Executive Services Department City of Renton Police Department Renton Regional Fire Authority Renton School District Transportation King County Transportation Department King County/Metro Transit Washington State Department of Transportation Private Rail Carriers Puget Sound Energy Seattle City Light Introduction Purpose Emergency Support Function (ESF) 1 is to provide in a coordinated manner, the resources (human, technical, equipment, and facility materials and supplies) of internal and external departments and agencies to support emergency transportation needs during an emergency or disaster impacting the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 1. The primary and supporting core capabilities are defined to support the execution of critical transportation operations for this ESF as follows: Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals, and the delivery of vital response rsonnel. eauipment. and services into the affected areas. Infrastructure Stabilize critical infrastructure functions, minimize health and safety threats, Systems and efficiently restore and revitalize systems and services to support a viable, resilient community. October 2023 56 Authorities and Policies Local transportation planning will be focused on the safe and efficient operation of the City of Renton's transportation system. Local transportation planning employs the most effective means of transporting resources including commercial transportation capacity, and capacity owned or operated by neighboring jurisdictions or state agencies. As mandated by RCW 38.52.070, the City of Renton will perform emergency management functions within its jurisdictional boundaries. Transportation planning, as directed by Renton Public Works, will lead three operational demands: • Identify and ensure the integrity of local transportation routes for emergency response. • Coordinate transportation resources with city departments and mutual aid partners. • Fill the incident management role of Ground Support/Transportation Unit, ensuring a smooth operational transition towards large event management. The Renton EOC will coordinate with county, state, and federal agencies to supplement the transportation resource needs of city departments. Priorities for these resource requests and their allocation will also be determined in coordination with the Renton EOC. These priorities will be established consistent with the mission of this plan that calls first for the protection of life, then property, the environment, and finally the economy. Situation Overview Local transportation systems and activities could be hampered by damaged infrastructure and disrupted communications. Specific hazards of note that would affect transportation infrastructure include earthquake (direct damage), windstorm (debris blocking roads), winter October 2023 57 storms (making roads impassable), and flooding (direct damage, debris deposits, or impassable roads). Local communities and neighborhoods can become "islanded populations" when transportation systems and infrastructure are disrupted and/or impacted. The City of Renton Annex to the King County Regional Hazard Mitigation Plan further identifies the natural and technological emergencies or disasters that could severely damage transportation systems within the City of Renton. Critical transportation operations involving roadways, bridges, and overpasses will continue to increase in sprawling urban areas with population growth. Natural and technological disasters will greatly increase the damage to the transportation system causing delays in delivery of outside resources which may include personnel, equipment, and goods and services. Critical infrastructure within the City of Renton may be disrupted or impacted by a disaster causing negative affects to basic human needs and community functionality. Vulnerable critical infrastructure within the City of Renton to consider as priority includes bridges, water towers, and pipelines (petroleum and natural gas). Concept of Operations The City of Renton public transportation authorities are responsible for restoring transportation systems under their control. Public Works is the primary agency responsible for the assessment of damages to highway and road transportation routes within the City of Renton. Additional functions of ESF 1 may include transportation modes management and control, transportation safety, stabilization of transportation infrastructure, and movement restrictions. Transportation Management and Control o Establish physical access through appropriate transportation corridors and deliver required resources to save lives and to meet the needs of disaster survivors. o Clear debris from primary and secondary routes to facilitate response operations. o Coordinate debris removal in the City of Renton using the City of Renton Debris Management Plan. o Mobilize all available critical resources to re-establish critical infrastructure within the affected area. o Facilitate the coordination, response, use, and recovery of the transportation system across neighboring jurisdictions. o Establish ingress and egress routes to facilitate movement restrictions and transportation safety. o In smaller incidents, transportation resource requests will be managed through an Incident Command Post or Departmental Operations Center (DOC). o Requests for additional assistance from private, county, state, and federal agencies will filter through the Renton EOC when capabilities exceed local resources to support response and recovery efforts. o Procedures for the coordination of transportation resources are located under the Logistics Section of the Renton EOC procedures. October 2023 58 o Incident management measures will be implemented by the following lead agencies in the event of disruption to transportation systems: • Aviation: Renton Public Works Airport • Maritime: Renton Regional Fire Authority • Pipeline: Renton Public Works, Renton Regional Fire Authority • Railroad: Renton Public Works • Surface Roadways: Renton Public Works Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 1 includes communicating with the Whole Community during transportation and critical infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 1 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization Renton Public Works is responsible for the assessment of transportation systems in the City of Renton and identification of functional and non-functional components of the systems. Public transportation authorities are responsible for the restoration of transportation systems under their control. A Ground Support/Transportation Unit from Renton Public Works will organize transportation resources and maintain liaison with transportation authorities. The Transportation Unit is located in the Logistics Section of the Incident Management System. The Renton EOC will provide support to the lead agency for this ESF. Notification This ESF can be activated for Renton EOC Support through the following agencies: • Renton Public Works • Renton Police Department • Renton Regional Fire Authority (RFA) • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. October 2023 59 Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. DescriptionEEI Dissemination Transportation What is the status of all transportation Renton Public Works Renton EOC systems (land, sea, air, rail) within the City of Renton? Renton Police What is the status of all primary and Renton RFA secondary routes? Status of evacuation routes? Shelter routes? Pathways to hospitals or other critical infrastructure? What is the status of bridges (critical and non)? Safety and What transportation systems need to Renton Public Works Renton EOC Security be closed or detoured to protect for safety and security? Renton Police Renton Police Renton RFA Renton RFA Hazardous What is the status of any hazardous Renton Public Works Renton EOC Materials materials (ex: pipelines) that may disrupt transportation or have an Renton Police Renton Police impact upon transportation systems? Renton RFA Renton RFA October 2023 60 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. Preparedness Statement of Purpose: Develop and maintain primary and alternative transportation plans, resourcesj, and procedures that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Develop an inventory of all primary and alternative Renton Public transportation resources that can be implemented Works when systems or infrastructure are damaged, unavailable, or overwhelmed. Renton Executive Services Participate in emergency management training, Renton Public Planning drills, and exercises in support of this ESF. Works Develop and maintain departmental standard operating procedures and checklists in accordance Renton Public with this plan. Works Identify and build transportation routes that would support an evacuation. Coordinate with City of Renton Public Works Renton Executive Department to ensure operational readiness. Services October 2023 61 Notify the county or state of the need for activation of the Emergency Alert System (EAS) and the potential need for transportation resources. Coordinate the mobilization of personnel and equipment necessary for the assessment of transportation systems. Brief deployed personnel on the known hazards and designated assignments. Coordinate through the Renton EOC Logistics section to ensure the delivery of requested resources and supplies. As available, provide a liaison to the City of Renton EOC through the county or state EOC. Washington State Provide personnel and equipment, when requested, Department of for engineering services as related to the state Transportation transportation system. Coordinate response efforts with utilities as needed Seattle City Light to provide personnel and equipment, to restore city Seattle Public transportation routes affected by utility damage Utilities under their control. Puget Sound Energy Provide personnel and equipment, when requested, to restore city transportation systems affected by Private Rail Carriers rail damage under their control. Develop a process for monitoring and reporting the status of or damage to the transportation system to include: o Field staff or crew conduct windshield inspections to verify the status of transportation systems and infrastructure within Renton. o Supplement field verifications with video cameras at traffic signals, if operational. Renton Public o Receive and respond to calls from citizens and Works local agencies regarding infrastructure and Situational Assessment road conditions. o Manage the Renton Response Citizen Work Order Request system. o Monitor and provide status updates through the city website and social media platforms of transportation systems and infrastructure delays, impacts, or damages. Coordinate regular communication with Renton EOC and Transportation Director to monitor the status of Renton Public and report damage of impacted transportation Works systems: October 2023 62 o Complete situation reports and deliver on a regular or consistent schedule through the duration of the incident period. Suggested: approximately every 4 hours. o Conduct regular damage assessments to arterials, highways, and other road transportation routes and infrastructure. o Coordinate, process, and examine transportation and infrastructure damage assessment information, as outlined in the Damage Assessment Annex, with partner departments and agencies including Renton Police Department and Renton Regional Fire Authority. As outlined in the Damage Assessment Annex, Renton Police identify, and communicate information of damaged Renton RFA transportation systems and emergency response Renton Public routes to the Renton EOC, and other necessary Works departments/agencies as consistent with the Renton Community Incident Management System. and Economic Development Coordinate the release of public information and Renton Executive warning regarding transportation safety and Services emergency routes. Conduct aerial reconnaissance and photographic Washington State missions, as requested, if resources are available. Department of Transportation Provide transportation support to the City of Renton Renton School through coordinating school buses for the District Critical Transportation movement of people. Alternative transportation solutions that can be implemented when systems or infrastructure are Renton Public damaged, unavailable, or overwhelmed: Works o City fleet pool of vehicles for out of service and/or damaged vehicles. October 2023 63 incurred for the response and recovery efforts of city transportation systems. Coordinate with Renton EOC for transportation systems and infrastructure recovery priority objectives. Coordinate teams for the restoration and recovery of transportation systems and infrastructure. o Assign project managers and inspectors for transportation restoration and recovery. o Deploy inspectors to the field to relay contractor information to the project managers. o Project managers will coordinate designs. o Field information and administer the restoration and recovery process. Conduct damage assessments of city transportation Renton Public Situational Assessment systems and facilities, as a member of the Works Preliminary Damage Assessment (PDA) team. Provide information identifying alternate transportation routes to the City of Renton EOC. Reconstruct, repair, and maintain the city transportation system, including the designation of Critical Transportation alternate routes in coordination with the county and Renton Public state. Works Provide support and coordination with the State Department of Transportation for the assessment and restoration of state transportation systems through the City of Renton EOC, if activated, or the City of Renton Executive Department. Support the City of Renton Public Works Operational Department by providing available resources for Renton Police Coordination damage assessment, emergency traffic control, repair, etc., of transportation systems. Resource Requirements None. References • City of Renton Annex to the King County Hazard Mitigation Plan • City of Renton CEMP Damage Assessment Annex • City of Renton CEMP Evacuation Annex • City of Renton EOC Standard Operating Procedures • City of Renton Public Works Department Resource Manual • City of Renton Debris Management Plan • King County Comprehensive Emergency Management Plan October 2023 64 • Washington State Comprehensive Emergency Management Plan • Washington State Department of Transportation Disaster Plan Puget Sound Regional Catastrophic Disaster Coordination Plan, Transportation Recovery Annex Terms and Definitions See Basic Plan Appendices None. October 2023 65 Primary Agency: City of Renton Executive Services Department Supporting Agency: City of Renton Police Department City of Renton Public Works Department Renton Emergency Communication Services King County Emergency Operations Center Valley Communications Center Cellular Providers / Telecommunications Companies Introduction Purpose The purpose of Emergency Support Function (ESF) 2 is to provide guidance for coordinating, maintaining, and reestablishing the communications capabilities necessary for the operational requirements for the City of Renton in preparing for, responding to, and recovering from emergencies and disasters. ESF 2 also identifies the guidance for rapid alerting and warning of city officials and the general public of an impending or occurring natural or technological emergency or disaster. The following Core Capabilities support the roles and responsibilities of ESF 2. The primary and supporting core capabilities are defined to support the execution of communication, information systems, and warning for this ESF as follows: Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate. Ensure the capacity for timely communications in support of security, • • situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Stabilize critical infrastructure functions, minimize health and safety threats, and effectively restore and revitalize systems and services to support a viable, resilient community. Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination and access to community staples. October 2023 66 Synchronize logistics capabilities and enable the restoration of impacted supply chains. Authorities and Policies ESF 2 applies to city departments as well as private and volunteer organizations that take action to establish and maintain communication, information system, and warning support in preparation for, response to, and recovery from an emergency or disaster which affects the population and government operations in the City of Renton. Substitute Senate Bill 5573 (RCW 43.105.331 and 43.105.020) addresses implementing two-way voice via the State Communications Interoperability Plan to ensure interoperability between federal, state, and local agencies. Special considerations for communicating with significant segments of the population with Limited English Proficiency (LEP) and those with Access or Functional Needs (AFN) is addressed in this ESF with compliance to: • Civil Rights Act of 1964 o Unlawful discrimination against race, color, or national origin. • RCW 38.52.070 o Requirement for emergency management organizations to include and communications plan which identifies "significant population segments" that have LEP and AFN and how information will be disseminated to those populations during an emergency or disaster. • WAC 118-30 o LEP and AFN populations are components of the Whole Community which is discussed as a requirement for inclusion throughout the planning process. • WAC 118-04 o Registration of volunteers through the Emergency Worker Program. Situation Overview The Basic Plan portion of the Comprehensive Emergency Management Plan identifies the natural and technological emergencies or disasters the City of Renton may experience that require full support of their communication systems. Major hazards of concern that would October 2023 67 disrupt communication and information systems may include earthquakes, landslides, wind events, winter storms, and cyber-attack. Alert and Warning Following an emergency or disaster, people within Renton will expect to be informed of the actions the city is taking to protect life and property loss. The nature of the incident may not allow sufficient time to provide for warning. The City of Renton would likely need to use multiple systems and approaches to alert the population of an emergency or disaster. Alerting systems may include the activation of the ALERT Renton mass notification system or the Integrated Public Alert and Warning System (IPAWS). Although the city of Renton has direct access to generating alerts through ALERT Renton, the city does not control the use of IPAWS, which can issue alerts through the Emergency Alert System (EAS), Wireless Emergency Alerts (WEA), and on the National Oceanic and Atmospheric Administration (NOAA) Weather Radio. These alerting systems provide authenticated emergency and life-saving information to the public through mediums such as mobile or landline telephones, TTY/TDD devices, radio, television, or Weather Radio. Emergency information or warning relayed to the media is publicized at the discretion of the broadcasters. It is important to note that not all warning and emergency notification messages will reach the intended audiences due to disruptions in communication systems. Additionally, system databases will not include all telephone numbers of affected individuals. Technological limitations may prevent communication with the general public, including those with LEP and those with AFN. Consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. The City of Renton recognizes that members of these communities will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. Communication Systems The City of Renton's primary concern will be with lifesaving responses and the restoration of vital city services necessitating the use of communication systems. The city's communication systems may be overwhelmed, damaged, or destroyed by a natural or technological disaster when they are needed the most. As backup communication is limited, it will be necessary to assess, prioritize and allocate the use of all working systems. It is important to note that communication systems may not have sufficient capacity to handle the traffic generated by emergency conditions, therefore, the city may be forced to rely on alternate communication systems when normal communication systems are overwhelmed or inadequate. Communication systems are vulnerable and depending on the nature of the disaster and the extent of the damage, repairs to these systems may take months. October 2023 68 Concept of Operations It is essential for the City of Renton to have reliable communications and information system capabilities for day-to-day communications, warning capabilities, response and recovery efforts, and coordination with other organizations. Such capabilities must be available to the city for operations from the primary or alternate EOC as well as any other location selected. The City of Renton will prioritize available communications and information systems with life safety first, followed by critical government functions, the protection of property, the environment, and the economy. In the event communication support is needed beyond available capabilities, the City of Renton will request assistance through the King County Emergency Operations Center (EOC) or directly to Washington State EOC. Procedures detailing responsibility for, and operation of emergency communications equipment are located in the City of Renton Emergency Operations Center Procedures, maintained separately. Procedures detailing the activation of warning systems are found in the City of Renton Emergency Operations Center Duty Officer Manual, maintained separately. Coordination • Ensure the capacity to communicate with internal city staff, external agencies including the Renton Regional Fire Authority (RFA), and both the emergency response community and the affected populations are established and interoperable between responders and coordinators at the Federal, tribal, state, and local levels. • Reestablish sufficient communications infrastructure within the affected areas to support ongoing response activities. • Reestablish critical information networks including cybersecurity information sharing networks to maintain situational awareness, inform incident response, and support the resiliency of key systems. • The Incident Commander or their delegate will establish a communications plan for the field units and other organizations responsible for response and recovery efforts. • The City of Renton EOC may assist Incident Command in communications coordination. Provision Communication capabilities presently available to support emergency operations and/or provide emergency alert and warning to the public include: • Internal to the City of Renton o City of Renton Critical Emergency Information web page at rentonwa.gov o ALERT Renton electronic emergency notification system to notify opted -in individuals via telephone, text message, email, and TTY/TDD of emergencies that may require action. o Telephones including landlines, cellular, and satellite. o Facsimile machines (fax). o Radio Systems, including 800 MHz and VHF. October 2023 69 o City of Renton e-mail (internal notification system only). o Comprehensive Emergency Management Network (CEMNET) —two-way VHF radio system for contact with the state EOC at Camp Murray. o Renton Emergency Communication Service (RECS) — amateur radio volunteer group which is registered as both a RACES (Radio Amateur Civil Emergency Services) and ARES (Amateur Radio Emergency Services) group and provides two-way communication via voice, limited continuous wave/Morse code, limited radio teletype, and packet using amateur radio frequencies. o National Warning System (NAWAS) - a federal landline warning system connecting the state warning network. o Valley Communication Center — regional 9-1-1 public safety dispatch center. o Use of message runners or couriers to convey written or verbal messages between locations if all communications are disrupted. o Use of social media sites such as Twitter, Facebook, Instagram, and NextDoor. o Neighborhood Information Centers — publicized locations where written messages can be posted for the public when electronic and media communications are unavailable. o Use of universal pictographs or symbols to convey messages without words. o Leveraging community -based social networks, which may include word of mouth, email, social media, and other means of informal information sharing by the public. o Utilizing interpreters and/or translators to provide messaging that can be understood by significant segments of the population with LEP or AFN. Consult the King County IECP and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. • External Requests o Communication resources that may be obtained through external requests such as the King County EOC, Washington State Emergency Management Division, or Public Access include: ■ Radio and television broadcasts including City of Renton Cable Channel 21. Commercial broadcasts are at the discretion of the media broadcaster. ■ National Oceanic Atmospheric Association (NOAA) weather radio for announcement of weather forecasts. ■ National Weather Service (NWS) issuance of weather warnings, watches, and advisories, including alerts sent to NOAA Weather Radio. ■ Emergency Alert System (EAS) Relay Network. A national warning system which disseminates emergency alerts and warning messages via radio, satellite, and broadcast television. ■ Wireless Emergency Alerts (WEA), a public safety system that allows customers who own compatible mobile devices to receive geographically targeted messages alerting of emergencies that may require action. October 2023 70 Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 2 integrates with ESF 15: External Affairs/Public Information to ensure communication with the whole community during preparedness, response, recovery, and mitigation activities are appropriately disseminated. ESF 2 focuses on establishing and maintaining the necessary core communication systems that ESF 15 utilizes. The Whole Community includes populations with LEP, AFN, and individuals with disabilities. ESF 2 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The responsibility for development, coordination, and maintenance of communication systems for day-to-day operations rests with individual departments. Technical expertise and support for these systems may be provided by Renton's Executive Services Department (telephone and electronic) or the Public Works Department (radio) depending on the mode of communication. During an emergency or disaster situation, communication system and infrastructure capability and support may be provided by Renton's Executive Services and Public Works Departments. Notification This ESF can be activated through the following channels: • Renton Public Works • Renton Executive Services • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat, unmitigated risk to the Renton community, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. October 2023 71 EEI Activity Collection Dissemination Gather any available information 0 Renton EOC Duty Extent of regarding the extent of the Officer Renton EOC Incident incident. 0 Renton Executive Services - Are communication capabilities 0 Renton EOC Duty operational? Officer o Determine status and ■ Renton Executive availability of Services communication resources 0 Renton Police M Renton EOC (landlines, cellphones, ■ Renton Public ■ Renton Executive Assessment internet, radios, satellite, Works Services 911 dispatch) 0 Renton Emergency Communication Service Gather/receive information 0 911 Dispatch through reporting tools and 0 Renton Public determine the veracity of the Works information. 0 Renton Police Information Renton EOC Analysis Renton EOC Planning Section ■ Renton EOC Operations Section - What area is impacted? o Confirm geographic 0 Renton EOC Duty location/borders and Officer boundaries. ■ Renton Executive o Confirm boundaries of Services impact area to include. 0 Renton Police o Determine population 0 Renton Public impacted. Works Renton EOC Impacts - Is there any impact to life 0 Renton Parks and safety? Recreation - Confirm access to Emergency 0 Renton RFA Notification Systems. ■ Renton - Status of broadcasting, Emergency internet, and other Communication communication structures or Service facilities. This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. October 2023 72 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. Preparedness Statement of Purpose: Responsible agencies undertake planning and redundancy activities to ensure the preparedness and readiness of systems and resources upon which ESF 2 rely. These are plans, procedures, exercises, and redundancies in place that support the Core Response Capabilities which allow for the coordination of preparing communication capabilities to remain operable in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Prepare and design reliable, redundant, and Renton Executive robust communication systems for daily Infrastructure Services operations capable of quickly reconstituting Systems Renton Public Works normal operations in the event of disruptions or Valley Communications destruction. Participate in communication exercises, trainings, All Renton Departments and drills in support of this ESF that evaluate Operational Renton RFA plans and capabilities. Coordination Develop, facilitate, and promote communication All Renton Departments training, drills, and exercises that evaluates plans October 2023 73 and capabilities in support of this ESF with the inclusion of relevant public information officer roles and whole community partners. Ensure social media accounts and passwords are Renton Executive up to date and accessible. Services Renton Police Maintain and regularly test the 800 MHz radio Puget Sound Emergency system for local emergency responders. Radio Network Build an amateur radio communications system that supports emergency operations Renton Emergency Maintain a deployment plan for staffing amateur Communication Service radio at critical locations specified by city staff. Logistics and Supply Maintain an inventory and record of assigned Renton Executive Chain Management communications equipment. Document damages Services or necessary repairs. Establish standard operating and reporting procedures for emergency communications, alerts, and warning both internally for City of Renton employees and externally for the public. Align plans, procedures, and systems that support required communications with all Federal, State, Planning local, and tribal governments, and agencies. Renton Executive Pre -stage relevant emergency messages and/or Services maps with the automated emergency notification system. Consult the King County IECP and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. October 2023 74 Manage communications throughout response organizations on -scene through coordinating the Renton Executive establishment of interoperable voice and data Services communications between City of Renton, local, and out -of -area responders. Relay critical incident information from the City of Renton EOC. Renton EOC will provide support and coordinate communications throughout Operational duration of the event. Communication Renton Executive Relay incident information to the King County EOC and/or the Washington State EOC Services Activate the RECS volunteer group to overcome communication shortfalls, deploying them to staff the Renton EOC Communications Unit. Assist in identifying and maintaining directories of compatible frequencies used by organizations Renton Emergency throughout the incident. Communication Service All Renton Departments Mobilize staff and/or volunteers to assist in the Renton RFA communications function as needed. Renton Emergency Communication Service Anticipate and communicate resource requests Logistics and Supply to include communication equipment, All Renton Departments Chain Management maintenance, personnel, technical support, and other services or commodities. Provide communications resource support to include commodities, personnel, services, and Renton Executive moving and delivering of resources, for the City Services of Renton, if requested. King County EOC Through emergency notification or alternative call -out system, notify city officials/departments of emergency or disaster situation. Establish and maintain a common operating Renton Executive Situational picture to analyze and deliver critical information Services Assessment sufficient to inform policy and decision making and stabilize the incident. Expand situational awareness and inform and notify neighboring jurisdictions when an incident has occurred as timely as possible. Activate and disperse public messaging through ALERT Renton and other alerting systems. Renton Executive Update and publish information to the Services Public Information emergency information web page if the King County EOC and Warning necessary systems are accessible and WA EMD operational. Coordinate an external messaging strategy that Renton Executive meets the needs of LEP/AFN populations while Services October 2023 75 adhering to the procedures described in ESF 15 and the Renton Annex to the King County Integrated Emergency Communications Plan. Renton Equity, Housing and Human Services Renton RFA Renton Police Provide technical information regarding fire, Renton Public Works hazardous materials, or other hazards to the Renton Parks and Renton EOC to assist in crafting appropriate Recreation Renton Executive emergency messages. Services Renton Community and Economic Development Implement incident communication interoperability plans and protocols and consider: All Renton Departments Planning - Information relay Renton RFA - Radio transmission clarity Renton Emergency - Notification for internal staff Communication Service - Notification for general public Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the recovery effort returns the systems • resources upon.•.• . a steady physical or technological systems in place which support the Core Response Capabilities which allow for the coordination of ensuring communication capabilities are reestablished and recovered in regard to potential or actual emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency(s) Repair and restore amateur radio communication systems or provide technical information or Renton Emergency recommendations on the restoration of those Communication Service systems. All Renton Departments Repair and restore or coordinate and direct the Cellular Providers / restoration of communication systems within the Telecommunications scope of their access and expertise. Infrastructure Companies Renton Executive Systems Coordinate the repair and restoration of overall Services communication systems through the City of Renton Public Works Renton EOC. Puget Sound Emergency Radio Network Renton Public Works Coordinate the maintenance and repair of respective radio communication equipment. Renton RFA King County EOC Continue to provide communication support for Operational emergency operations, as needed and directed Renton Emergency Communication by city staff. Communication Service October 2023 76 Support and amplify ongoing public information Public Information messaging content; consult the King County IECP Renton Executive and Warning and the Renton Annex to the King County IECP for Services alternative communication procedures specific to King County EOC addressing LEP and AFN populations. Resource Requirements Technical and support staff will be necessary to expedite the establishment of critical communication systems. Equipment and supplies should be cached to support operations for a minimum of 3 days. Alternate power sources should be available to operate electricity dependent systems. References • City of Renton EOC Standard Operating Procedures • City of Renton EOC Duty Officer Manual • City of Renton Annex to the King County Inclusive Emergency Communications Plan (IECP) • Memorandum of Understanding between City of Renton and Renton Emergency Communication Service. • King County Comprehensive Emergency Management Plan • King County ARES/RACES Resources • King County Inclusive Emergency Communications Plan (IECP) • Valley Communications Emergency Restoration Procedures • Puget Sound Regional Catastrophic Disaster Coordination Plan • Washington State Comprehensive Emergency Management Plan Terms and Definitions - Access and Functional Needs (AFN): includes those people who may have specific needs related to the emergency incident. In the context of this ESF, this includes those members of community who are blind, visually impaired, deaf/blind, and/or have experienced hearing loss. - Limited English Proficiency (LEP): refers to individuals who do not speak English as their primary language and have a limited ability to read, speak, write, or understand English. - Significant segment of the population: refers to 5% of the total population of the city, or 1,000 persons, whichever is smaller. Additional terms and definitions can be found in the Basic Plan. October 2023 77 Appendices None. October 2023 78 Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Community and Economic Development Department City of Renton Parks and Recreation Department City of Renton Police Department City of Renton Executive Services Department Renton Regional Fire Authority King County Emergency Operations Center King County Department of Transportation King County/Metro Transit Puget Sound Energy Seattle City Light Washington State Department of Transportation Introduction Purpose Emergency Support Function (ESF) 3 is developed for the coordination of engineering and public works activities. This may include: • Emergency construction, demolition, and repairs. • Operation and management of water, wastewater, storm water, and transportation systems (traffic systems and airport). • Inspection of facilities for structural condition and safety. • Maintenance and repair of city vehicles. • Coordination of heavy equipment resources required to support emergency operations of the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 3. The primary and supporting core capabilities are defined to support the execution of emergency construction, operations, and management for this ESF as follows: October 2023 79 Stabilize critical Public Works infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. ... .."MMOMMI. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the • • evacuation of people and animals and the delivery of vital response personnel, equipment, and services into the affected areas. • Conduct appropriate measures to ensure that protection of the health and • • safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Provide life -sustaining and human services to the affected population to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies Renton Public Works capabilities include technical advice and evaluations, engineering services, construction management and inspection, emergency contracting, emergency repair of water, stormwater, and wastewater facilities, emergency response to transportation route systems (traffic and airport), provision of potable water, and emergency power. Activities within the scope of these capabilities include: • Coordination of mitigation activities including seismic retrofitting. • Assists in damage assessment information collection immediately following the event. • Emergency clearance of debris to allow access for emergency first responders. • Removal of debris from public streets and roads. • Temporary repair or replacement of emergency access routes to including damaged streets, roads, bridges, and any other facilities necessary for passage of emergency first responders. October 2023 80 • Emergency restoration of critical utility systems including temporary restoration of water supply and distribution systems, wastewater collection systems, and drainage systems. • Emergency contracting to support public health and safety. • Assist in the preparation of Preliminary Damage Assessment reports as requested. • Support other ESF's as outlined in the CEMP. The City of Renton will provide public works response service capabilities to lands and facilities under its jurisdiction. Response to private property problems shall be performed only when a city facility, such as a utility is causing the problem or when life or public health is threatened. Renton Public Works may assist in the evaluation of unsafe conditions on private property giving recommendations for repair or restoration. Renton Community and Economic Development (CED) may provide a structural engineer to assess conditions on private property if there is an immediate threat to life. The following Revised Codes of Washington (RCW) and Washington Administrative Codes (WAC) apply to ESF 3 guidelines, authorities, and policies as follows: Revised Code of Washington (RCW): o 43.155.065, Emergency public works projects. Establishes low -interest or interest -free loans for emergency public works projects. o 57.08.170, Emergency Water Use Restrictions Establishes the authority to restrict water use and fine violators. o 77.55, Department of Fish and Wildlife, Construction Projects in State Waters Reviews laws and regulations pertinent to a construction project that effects state salt and fresh waterways. o 86.16.035, Department of Ecology — Control of dams and obstructions Empowers Department of Ecology to supervise and control all dams and obstructions of streams, including regulation of these structures. Washington Administrative Code (WAC): o 173-175-610, Department of Ecology, Dam Safety Emergencies Provides guidance to Department of Ecology for responding to dam emergencies. City of Renton Policies o 400-09, Emergency Water Shut -down Notification. Establishes a policy/procedure for notification of emergency water shut down of water mains, fire hydrants, or other pertinent valves. Situation Overview The City of Renton's Annex to the King County Regional Hazard Mitigation Plan identifies the natural and technological emergencies or disasters the City of Renton may experience that October 2023 81 could overwhelm Renton Public Works. An emergency or disaster could damage or destroy structures, streets, signals, or water, storm drainage and sewer utility systems. Renton Public Works personnel may also be affected by the event and unable to work or obtain the necessary equipment to perform their standard operations. Additional resources may not be available to the city to meet emergency requirements. County, state, or federal assistance may be necessary to ensure a timely, efficient, and effective response. Planning Assumptions • Debris clearance and emergency road repairs will be given priority to support immediate lifesaving emergency response. • Water supplies and infrastructure for firefighting will be evaluated, and priority may be given to areas determined most critical. • Renton Public Works engineering personnel and construction equipment may become overwhelmed and require resource assistance from outside the jurisdiction of the city. • Emergency supplies of potable drinking water will be coordinated system wide or at pre - designated locations such as functional water reservoirs. • Previously inspected structures and city utility systems may require re-evaluation when after -shocks occur following an earthquake or, in other disasters, whenever conditions of the disaster substantially worsen. Concept of Operations General Renton Public Works will coordinate engineering and construction activities and communicate with support agencies such as city departments, the City of Renton Emergency Operations Center (EOC), and the Washington State Department of Transportation (WA DOT) as necessary. Damage assessment may be conducted for in conjunction with ESF 1 following the procedures outlined in the Damage Assessment Annex. Information collected will be forwarded to Renton Public Works and the City of Renton EOC, if activated. Renton Public Works will then develop Incident Action Plans with the support of ESF 5 - Emergency Management and ESF 14 - the City of Renton Disaster Recovery Plan, for response and recovery activities. Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 3 includes communicating with the whole community throughout preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). October 2023 82 ESF 3 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The Primary Agency responsible for the coordination of this ESF is the City of Renton Public Works Department. They will provide public works and engineering assistance, as resources allow, meeting the city's needs in an emergency or disaster. In the event of an emergency, ESF 3 will function within the Operations Section of the Renton EOC. Notification This ESF can be activated through the following channels: • Renton Public Works • Renton Police • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. EEI Resources Description What is the status and location of Public Works response teams, equipment and materials needed for response? Collection Renton Public Works Dissemination Renton EOC Public Works DOC Gather situational reports regarding the type and extent of the incident and impact to Public Works Infrastructure. Number and locations of impacted persons without access to wastewater, potable water, Extent of and transportation access/ "islanded Incident Renton EOC Incident populations". Commander - Status of Public Works infrastructure operational capabilities: o transportation systems o airport o bridges October 2023 83 o water supply o potable water treatment facilities o reservoirs and water distribution systems o pump stations and lift stations o wastewater collection systems o drainage collection systems o condition of public works maintenance and operation facilities Number and location of drainage systems Incident Renton EOC impacted, areas flooded, number of homes Commander Public Works DOC Disaster flooded. Renton Public Impact Number of buildings/facilities/systems needing Works Numbers inspection. Renton RFA Renton Police Status (operational, damaged, destroyed, Public Works unknown), number, location, and approximate Incident Renton EOC Structures and restoration date of: Commander Renton Public Renton Public Facilities - City of Renton owned and operated Works DOC Works facilities and structures. Status (operational, damaged, destroyed, unknown), number, location, and approximate Incident Commander Transportation restoration date of: Renton Public Renton EOC - Street closures. Renton Public Systems - Non -operable traffic signals. Works Works DOC - Transportation Systems including Renton RFA Renton Police bridges. Status (operational, damaged, destroyed, Renton unknown), number, location, and approximate Incident Renton EOC Commander Municipal restoration date of: Renton Public Renton Public Airport - Renton Municipal Airport facilities, Works DOC Works runway, and access routes. Status (operational, damaged, destroyed, Incident unknown), number, location, and approximate Commander restoration date of: Renton Public Renton EOC Dams Renton Public - Flow of rivers and streams. Works Works DOC - Weather forecast conditions. Army Corps of - Cedar River Dam. Engineers Raw Water Status (operational, damaged, destroyed, Incident Supply, unknown), number, location, and approximate Renton EOC Commander Storage restoration date of: Renton Public Renton Public Systems, and - Environmental status of water source. Works DOC Works Facilities - Quantity of potable water available. Status (operational, damaged, destroyed, Incident Treated unknown), number, location, and approximate Commander Renton EOC (finished) Renton Public restoration date of: Renton Public Water Storage - Quantity of water available. Works Works DOC October 2023 84 Systems and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate Treated Water Incident Distribution restoration date of: Commander Renton EOC - Number of water distribution system Renton Public Systems and Renton Public breaks. Works DOC Facilities Works - Number of water customers without potable water. Status (operational, damaged, destroyed, Incident Water unknown), number, location, and approximate Commander Renton EOC Treatment restoration date of: Renton Public Renton Public Facilities Works DOC - Renton water treatment facilities. Works Status (operational, damaged, destroyed, Wastewater unknown), number, location, and approximate Incident Renton EOC Treatment restoration date of: Commander Renton Public Facility and Renton Public Wastewater treatment facilities and Works DOC Interceptors Works interceptors. Status (operational, damaged, destroyed, unknown), number, location, and approximate Wastewater restoration date of: Incident Renton EOC Collection Commander - Number of wastewater collection Renton Public Systems and Renton Public system breaks. Works DOC Facilities Works - Number of impacted wastewater collection facilities. Status (operational, damaged, destroyed, Drainage unknown), number, location, and approximate Incident Renton EOC Collection Commander restoration date of: Renton Public Systems and Renton Public Number of impacted drainage collection Works DOC Facilities Works systems and facilities. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 85 drainage, and street facilities and structures. This mitigation program will include the designation of methods to support emergency power sources for city wells, sewer pumping stations and fuel supplies necessary to public works operations. Preparedness Statement of Purpose: Develop and maintain primary and alternative critical infrastructure and related systems plans, policies, procedures, and trainings that can be implemented in the event of an disaster, or disruption. Core Capability Activity Responsible Agency(s) Provide and participate in emergency management training, drills, and exercises. Provide regular training to staff for home and work Planning emergency preparedness. Renton Public Works Develop policies and procedures for emergency response and recovery for public works activities. Work with neighboring jurisdictions and water districts to establish mutual aid and inter -local agreements. Environmental Ensure that field personnel have training, proper Health and Safety protection, and equipment necessary for response to Renton Public Works an emergency or disaster. Provide a Renton Public Works liaison to support Washington State Department of Transportation and Renton Public Works Puget Sound Energy as requested. R stabilization of impacted public works systems and infrastructure. Core Capability Activity Responsible Agency(s) Provide personnel to conduct post disaster safety Renton Public Works evaluation of buildings in accordance with the Damage Assessment Annex. Renton Community Organize trained personnel to perform preliminary and Economic Logistics and Supply damage assessment of city roads, bridges, and utility Development Chain Management systems. Coordinate the provision of light and heavy construction equipment, supplies and personnel. Renton Public Works Provide operational control of traffic signals and flashers under the city's jurisdiction. October 2023 86 Maintain, inspect, and repair essential equipment and vehicles. Provide resources to maintain the flood fighting operations. Assess the impacted areas for conditions that deem an Situational immediate threat to life safety and deploy necessary Assessment resources. Renton Public Works Assess impacted areas for contaminated soils and deploy necessary resources. Coordinate and provide the placement of traffic Critical control signs and barricades for road closures, detours, Transportation and potential road hazards. Provide operational Renton Public Works control of traffic signals and flashers under city jurisdiction. Monitor city water supply for possible contamination. Provide for emergency restoration of city roads, water and storm/sewer systems, construction equipment, and emergency vehicles. Complete damage assessment of City of Renton infrastructure structures in accordance with the Damage Assessment Annex. Provide debris clearance (except on private property), emergency protective measures, emergency, and Infrastructure temporary repairs and/or construction on city lands, Renton Public Works Systems roads, dikes, drainage, storm/sanitary sewer and water systems, and facilities. Perform or contract major recovery work to restore damaged public facilities under Public Law 93-288, the Disaster Relief Act. Coordinate operational permitting and engineering support for the emergency construction, demolition, repair, operation and management of essential facilities, and the inspection of those facilities during or following an emergency or disaster. Provide resources, personnel, and technical support for response and recovery activities to include repair All Agencies and restoration of local services (gas, electric, telephone) as well as water and wastewater systems. Reconstruct, repair, and maintain state transportation Washington State Operational Coordination systems. Notify City of Renton Public Works Department of Department regarding the status of the state Transportation transportation systems through Renton. Coordinate with City of Renton Public Works King County Department on the designation of alternate Department of transportation routes. Transportation October 2023 87 Provide regulatory information, technical and resource Department of Local support for the City of Renton Public Works Services Department response and recovery activities. Identify, prioritize, and coordinate repair work for Renton Community local roads, local bridges, and utilities (in coordination and Economic with ESF 12). Development Provide damage assessment evaluations to Renton Public Works DOC or the City of Renton EOC if activated, to include identification of outages and Renton Public Works main breaks, their locations, and probable restoration times on the utility systems within the City of Renton. Provide personnel to be part of the preliminary damage assessment team for City of Renton Public Works Department transportation systems and All City Departments facilities, when requested. Request public works resources from neighboring jurisdictions or districts through pre-existing agreements. Renton Public Works Activate Renton EOC and Damage Assessment Teams, as needed. Resource Requirements • ATC-20: Standards for seismic evaluation of buildings developed by the Applied Technology Council. References • City of Renton Public Works Emergency Management Plan • King County Comprehensive Emergency Management Plan • Washington State Comprehensive Emergency Management Plan • King County Regional Debris Management Plan • ATC-20 Post Earthquake Safety Evaluation of Buildings October 2023 88 • Intertie Agreements for Emergency Water Supplies Purveyors include City of Kent, Tukwila, and Seattle • King County Regional Hazard Mitigation Plan • City of Renton Annex to the King County Regional Hazard Mitigation Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan, Transportation Recovery Annex Terms and Definitions See Basic Plan. Appendices None. October 2023 89 Primary Agency: Renton Regional Fire Authority Support Agencies: City of Renton Executive Department City of Renton Public Works Department City of Renton Police Department City of Renton Community and Economic Development Department King County Emergency Operations Center Fire Mutual Aid Agencies King County Office of the Fire Marshal Utility Companies Valley Communications Center Washington State Department of Natural Resources Washington State Patrol Washington State Office of the Fire Marshal Introduction Purpose The purpose of Emergency Support Function 4 (ESF 4) Firefighting is to describe the framework for response, preparedness, mitigation, and recovery from natural, human caused or catastrophic events requiring a fire response within the City of Renton. This will provide for the coordinated use of Renton Regional Fire Authority (RFA) resources in suppressing urban, rural and wildland fires, which could be human caused, or the result of a technological or natural disaster. ESF 4 is developed to provide an organizational framework that will effectively utilize all available firefighting apparatus and personnel within the City of Renton, describe the dispatching of such equipment and manpower to locations where needed, and provide for effective operations at the scene during an emergency or disaster. The following Core Capabilities support the roles and responsibilities of ESF 4. The primary and supporting core capabilities are defined to support the execution of Firefighting operations for the ESF as follows: October 2023 90 Provide structural, wildland, and specialized firefighting capabilities to manage and suppress fires of all types, kinds, and complexities while protecting the lives, property, and the environment in the affected area. ... .. . .... Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. • Conduct appropriate measures to ensure the protection of the health and • • safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. • Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life -sustaining operations. Ensure the capacity for timely communications in support of security, • • - situational awareness, and operations, by any and all means available, • among and between affected communities in the impact area and all response forces. Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The procedures to be used during fire and other emergencies requiring fire service resources are defined in the Washington state fire mobilization plan, RCW 43.43.962: State Fire Services Resource Mobilization Plan (2019). (Formally RCW 38.54.030). Consistent with Department of Homeland Security National Incident Management System, the fire department or authority must implement the Incident Command System in accordance with WAC 296-305-05000: Incident Management (2019). Fire suppression management and procedures are identified in WAC 296-305-05002: Fire Suppression (2019). Accountability for wildland firefighter and firefighter safety standards are outlined in WAC-296-305-07012: Wildland Fire Personnel Accountability (2019) and WAC 296-305: Safety Standards for Firefighters (2019). October 2023 91 The guidelines established in the Renton Regional Fire Authority Operating Procedures shall be followed in responding to an emergency or disaster. This includes the activation of the fire Department Operating Center (DOC) to establish operational control and: • All activities within ESF 4 will be conducted in accordance with the National Incident Management System (NIMS) and the National Response Framework (NRF) and will utilize the Incident Command System (ICS). • Priority shall be given to life safety, incident stabilization, property conservation, environmental protection, and economic considerations, in that order. • In the event the Renton RFA has exhausted all resources through automatic/mutual aid agreements, one or more of three established fire resource plans may be activated. These three plans consist of the King County Fire Resource Plan, the South Puget Sound Regional Fire Defense Plan, and the Washington State Fire Services Resource Mobilization Plan (RCW 43.43.962). • The Renton EOC, if activated, will be informed when resources are reasonably expected to be exhausted. The Renton EOC will communicate critical resource updates to the Policy Advisory Group if policy level decisions are required in the continued management of the incident. • Critical Incident Stress Debriefing (CISD) may be requested within one week of an incident through the Resiliency Coordinator to support fire personnel and their families. • Fire service mutual aid will be exhausted or nearly exhausted prior to requesting regional or state fire mobilization resources. • Valley Communications Center is the designated public safety answering point (E 9-1-1 dispatch center) for the dispatch of fire mobilization resources in Zone 3 (South King County). Other 9-1-1 dispatch centers will support Valley Communications Center upon request. These are Port of Seattle Dispatch Center, NORCOM for Zone 1 (North and East King County), Seattle Fire Department Fire Alarm Center for Zone 5 (City of Seattle), and the King County Sheriff's Office Communications Center. • Each local, state, or federal agency will assume the full cost of protection of the lands within its respective boundaries unless other arrangements are made. Fire protection agencies should not incur costs in jurisdictions outside their area without reimbursement unless there is a local mutual aid agreement between those jurisdictions. It is essential that the issue of financial limitation be clarified through proper official channels for efficient delivery of fire services. • Coordination with and support of state and local fire suppression organizations is accomplished through the state forester, in cooperation with the state fire marshal, Washington State Emergency Management Division (WA EMD), or other appropriate fire suppression organizations operating under NIMS/ICS. • National support for local and state firefighting operations is coordinated through the National Interagency Coordinating Center (NICC) located at the National Interagency Fire Center (NIFC) in Boise, ID. This is coordinated between the Washington State Fire Marshal or WAEMD and the Joint Field Office (JFO). October 2023 92 The Renton RFA policies and procedures outline mutual aid partners and DOC guidelines to be used for large incidents. Within these policies are disaster specific standard operating procedures (SOPS) written to support Renton RFA's disaster response. Additionally, the King County Fire Chiefs Model Procedures outline countywide disaster specific policies that all fire agencies in King County follow. These specific SOPS and procedures are listed in the References section at the end of this document. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing fires of all types and complexities; significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. Urban and rural fires may result from or occur coincidentally with, an earthquake or as the result of another significant event. Under ideal conditions, the management of large firefighting operations is complex and involves an immense staff, several different agencies, and jurisdictions. Normal response will be hampered by such occurrences as bridge failures, landslides, traffic congestion, fallen debris, flooding or fire. Fire and life safety response times will be delayed and responses to occurrences will be prioritized. Extremely large fires and those resulting from, or coinciding with a major earthquake or other disaster, will place extraordinary demands on available resources and logistics support systems. Availability of fire service personnel may be limited due to injuries, personal concerns, needs or limited access to work location. First arriving recall personnel may be assigned to initial first response for emergencies. Agencies which commonly support large fire suppression operations (mutual aid, fire mobilization, police, public works, the Department of Ecology, the American Red Cross, etc.), will receive many fire and non -fire related requests. Many of the resources normally available for use in fighting large fires may be unavailable. Support normally given by electric, gas and water utility companies may be hampered by the magnitude of the incident. Also, utility failure such as the disruption of firefighting water supply may compound or add to the size of the incident. A significant natural or technological event may result in many fire emergencies throughout the City of Renton. In any major fire, airborne burning materials can be distributed over a wide area, complicating the response. Ignition sources could also cause hundreds of fires throughout South King County during and after an earthquake. The damage potential from fires in urban areas during and after a major earthquake is extreme. Under the worst conditions, these fires will have the potential to spread rapidly, cause extensive damage, and pose a serious threat to life, property, and the environment. Intra-jurisdiction and mutual aid firefighting resources may be difficult to obtain and utilize due to massive disruption of communications, transportation routes, utilities, and water systems. Communication channels will likely be disrupted, and the attempted use of these systems may be overwhelmed due to heavy traffic. If communications are completely down, it will be necessary for the city to manage its own resources through the implementation of the Renton EOC and the Renton RFA DOC. October 2023 93 Concept of Operations General Firefighting involves the organization and management of fire scene activities to suppress fires of all types, kinds, and complexities while protecting the lives, property, and the environment in the affected area. This includes the resource assistance of other agencies through the countywide mutual aid agreement and the statewide mobilization plan. For the purpose of this ESF, fire service is considered fire suppression and control. Basic emergency medical care and immediate life safety services, such as rescue and hazardous materials response, although delivered by the Renton RFA, are detailed in other ESFs (ESF 8 — Public Health and Medical Services, ESF 9 — Search and Rescue and ESF 10 — Hazardous Materials Response). Additional capabilities of the Renton RFA include Water Rescue, Technical Rescue, Wildland firefighting and Hazmat response. The resources and logistics utilized to fight fires depend on the type or category of the fire incident. The differences are described below: • Urban Fires - A fire of natural or human -caused origin that results in the destruction of property, homes, businesses, and other structures in populated, urban, or suburban areas. These fires occur primarily in cities or towns with the potential to rapidly spread to adjoining structures. • Rural Fires - A fire of natural or human -caused origin that occurs in or near forest or grassland areas where isolated homes, subdivisions, and small communities are located. These uncontrolled fires can start as, or grow into, a structure or wildland fire that can extend to urban areas. • Wildland Fires - A fire of natural or human -caused origin that results in the uncontrolled destruction of forests, field crops, and grasslands. Wildland fires can be identified by their severity as Type 5 being the least complex and Type 1 as the most complex. Members on Renton RFA's Wildland team will be trained and shall maintain the Wildland Technician level firefighter minimum standard of the National Wildland Coordinating Group (NWCG) Firefighter 2 (FF2) or equivalent training. These Wildland Technicians can be deployed statewide and nationally. Renton RFA will manage and coordinate firefighting activities within the city. Other Renton RFA functions may be carried out concurrently and by the same personnel during the course of firefighting. The Renton RFA is signatory to a countywide mutual aid agreement which is defined as the King County Interlocal Agreement (KC ILA) for Mutual Aid. The fire service also cooperates in a statewide mobilization plan defined as the Washington State Fire Services Resource Mobilization Plan. This plan is activated through a detailed request by the Renton Duty Chief to the Zone 3 Coordinator, the King County Coordinator, and ultimately the South Puget Sound Regional Coordinator through the Valley Communications Dispatch Center. Renton October 2023 94 RFA is also a participant in the Zone 3 Fire Operations Chief Coordinators, for large-scale incidents. The Fire Chief or designee will activate the Departmental Operations Center (DOC) to manage and support complex or significant field incidents, or high call volume events. The Duty Chief or on -duty South Battalion Chief/Safety Officer will be an overall coordinator of fire service activities during or following a disaster. The DOC will coordinate with the field command post and the City of Renton EOC as necessary. The primary location of the DOC is Renton RFA Station 13 (Headquarters). The back-up location will be Renton RFA Station 12 which is downstairs at the same location as the City of Renton EOC when activated. An alternate location will be the City of Renton Public Works Maintenance Shops building. Communications will be through established channels. The primary mode of emergency communications would take place on the Puget Sound Emergency Radio Network (PSERN) radio communications system. Secondary communications are outlined in RRFA Communication Guide and include Site Trucking, State Ops, VHF radios, MDC, pagers and amateur radios (HAM radios). Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 4 includes communicating with the Whole Community during firefighting preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 4 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The Renton RFA has the responsibility for the accomplishment of firefighting activities in the Renton Regional Fire Authority service area. This includes the City of Renton along with King County Fire Protection District #25 (East Renton Plateau) and #40 (Fairwood). There are currently seven Renton RFA fire stations that have pre -designated response areas and provide backup as necessary to the other stations. Renton RFA key fire stations that will be backed -up and staffed include Station 11 (downtown), Station 16 (East Renton Plateau) and Station 17 (Fairwood). The Response Operations Division is responsible for all Suppression, EMS, Technical Rescue, Water Rescue, and Hazardous Material activities. The Office of the Fire Marshal is responsible for providing International Fire and Building Code inspections, plans checking, public education and fire investigation. The Support Services Division and Administration are responsible for fleet, facilities, logistics, finance, security and other support needs. The EMS/Health and Safety Division is responsible for Emergency Medical Services (EMS) as well as occupational injury, illness and exposure of RRFA members. October 2023 95 The Renton EOC will support the ongoing efforts of ESF 4 through the Operations section as detailed below. Notification ESF 4 can be activated through the following channels: • Incident Commander • Battalion Chief/Safety Officer (BC/SO) • Fire Duty Chief/Deputy Chief • Fire Chief • Zone 3 fire coordinator • King County fire coordinator • EOC Duty Officer or EOC Director Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. EEl Description Collection Dissemination Extent of Gather information regarding the Incident Commander Renton EOC Duty Incident extent of the incident: Officer - Is it growing or stable? Renton RFA Duty Chief - Are lives at risk? If so, where? - What are the weather conditions? Consider wind direction. Logistics Number, location, and mission Incident Commander Renton EOC Duty assignments of ESF 4 staff Renton RFA Duty Chief Officer deployed to incident Zone 3 Fire Renton RFA Duty Chief coordination locations: Coordinator - KC EOC KC Fire Coordinator - Renton EOC - Joint Field Office (JFO) - Other field sites Resources Number, location, and role of Incident Commander Renton EOC Duty pre -positioned and deployed ESF Zone 3 Fire Officer 4 resources. Coordinator Renton RFA Duty Chief KC Fire Coordinator October 2023 96 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the "Purpose" section. -1 Statement of Purpose:Mitigation -.types through implementing fire prevention programs such as through building inspections, code enforcement, community outreach and public awareness/education. The Renton RFA •(OFM) and the City of Renton Community and Economic Development (CED) Team help support this mission for the Renton RFA which contributes to the overall the public . Core Capability Activity Responsible Agency Develop and implement fire prevention and fire safety programs. Review building plans, issue permits and perform inspections of general businesses, fire code Renton RFA Planning permitted occupancies, multi -family housing and Renton Community other licensed facilities to reduce the risk of fire. and Economic Development Review, evaluate, inspect and issue permits for the storage and use of hazardous materials to reduce the risk of a release or spill. Work with Renton Emergency Communication Operational Service (RECS) as described in ESF 2 Communications (Communications). Renton RFA Identify, evaluate, and implement measures to Environmental prevent and minimize impacts to the Renton RFA Response/Health and environment, natural and cultural resources, and Renton Community and Economic Safety historic properties from all -hazard emergencies Development and response operations. Monitor conditions and when appropriate, issue burn bans and/or restrictions to reduce human - Renton RFA Office of the Fire caused wildfires during extremely hot and dry Marshall weather conditions. Fire Management and Issue and enforce firework ban within city limits Suppression to reduce fires and associated damages to Renton RFA Renton Police property and injuries. Implement fire mitigation programs to educate Office of the Fire homeowners and businesses on fire prevention Marshall and protection measures. October 2023 97 lessons learned from drills and actual incidents of a large magnitude. Preparedness activities consist of planning, organizing, equipping, Core Capability Activity Responsible Agency Provide training and exercises to fire personnel responsible for suppression operations, including ICS, safety procedures, and communications. Prepare pre -incident fire surveys of large and/or high hazard facilities in Renton to enhance Planning response capabilities. Renton RFA Review the Washington State Fire Services Resource Mobilization Plan annually and update the City of Renton CEMP appropriately. Develop and maintain interstate/intrastate firefighting assistance agreements. Review interlocal agreements. Coordinate preparedness and planning efforts Planning; with hazardous material facilities in the City of Environmental Renton under the Superfund Amendment and Response/Health and Reauthorization Act (SARA) Title III Program. The Renton RFA Safety SARA Title III Program is covered in ESF 10 — Hazardous Materials Response. Environmental Identify, assess, and mitigate worker health and Response/Health and safety standards, and disseminate health and Renton RFA Safety safety guidance and resources to response and recovery workers. Review mobilization communication needs with the South Puget Sound Regional Coordinator annually per the Washington State Fire Services Operational Resource Mobilization Plan. Communications Renton RFA Participate in 800 MHz radio communications drills and exercises with other mutual aid partners through Valley Communications Center October 2023 98 Confine and extinguish fires, conduct technical rescue operations, and provide command structure to emergency operations within the Renton Regional Fire Authority response area in accordance with the category and type of fire. Conduct expanded or extended attack firefighting and support operations through coordinated response of fire management and specialized fire suppression resources. Perform damage assessments and relay information to the Renton Emergency Operations Center. Support firefighting activities of the Renton RFA Washington State consistent with this ESF and the Renton Regional Department of Natural Fire Authority. Department Standard Operating Resources Procedures. Washington State Patrol Develop and implement strategic incident action plans. Assist in the coordination and documentation Renton RFA Planning necessary for the recovery of disaster expenses following a State Fire Mobilization or a Presidential Disaster Declaration. Provide documentation of costs incurred for the Renton RFA response and recovery efforts to the City of Utility Companies Renton Executive Department. Deliver credible and actionable messages through Public Information and the Joint Information System to inform ongoing Renton RFA Warning emergency services and the public about Renton Executive protective measures and other life -sustaining Services actions and facilitate the transition to recovery. Maintain operational command and control over field activities through the Renton RFA DOC Respond to assist those mutual aid signatories when requested if, within the Renton RFA service area, staffing levels and the situational demands for service allow the rendering of aid, without reducing the level of protection in that service Operational area. Renton RFA Request the support of mutual aid agreement Coordination signatories to the Renton RFA as needed. Deploy the Fire Duty Chief as the fire liaison and representative to the City of Renton EOC when a fire representative is requested. Request additional personnel and resources as needed beyond mutual aid agreements, through the King County Fire Resource Plan, the South October 2023 99 Puget Sound Regional Fire Defense Plan or the Washington State Fire Services Resource Mobilization Plan. These documents discuss the coordination of municipal department(s)/District(s) when mobilized. Coordinate with Zone 3 Coordinator and the King County Zone Coordinator to request fire mobilization of support agencies. Utilize the ICS for all emergency/disaster response activities in accordance with the NIMS Renton RFA and the National Response Framework. Utility Companies Renton Executive Manage debris removal and provide transportation and infrastructure support. Services Renton Police Provide equipment and personnel to support fire Renton Public Works suppression activities when requested, as King County EOC available. Manage evacuations of impacted areas as necessary. Renton RFA Establish a safe and secure environment in an Renton Police affected area. Deploy the Fire Duty Chief as a liaison between the Renton RFA and the Renton EOC, as well as the King County EOC, to provide situation and Renton RFA damage assessment information. Provide communications support to firefighting Renton Emergency Operational Communication operations as requested. Communication Services (RECS) Serve as a Public Safety Answering Point (PSAP), providing call receiving and dispatch services, and Valley Communications procure additional firefighting resources for Center Renton Regional Fire Authority. Situational Assessment Activate the EOC, if requested. Renton RFA October 2023 100 Declaration or state Fire Services Resource Mobilization. Provide estimates for damage and costs incurred by the incident to the designated city personnel Renton RFA tasked with tracking eligible expenses for Utility Companies reimbursement. Assist the Renton Regional Fire Authority in Utility Companies evaluating the incident and providing information Renton Executive for the incident report. Services Renton Police Conduct windshield surveys for large-scale disasters to assess damage to the community and Situational Assessment surrounding structures. This information is Renton RFA relayed to the Incident Commander (Battalion Chief/Safety Officer) and then to the Duty Chief. Resource Requirements Prior to requesting additional resources through the Washington State Fire Services Mobilization Plan, the primary and support agencies will provide the available personnel, facilities and equipment to support firefighting activities. • Identification of Special Teams Water Rescue Team - Zone 3 resource for SCUBA dive rescue; Swiftwater (river) rescue, raft operations, boat operations • Renton RFA Station 12: 1209 Kirkland Ave NE, Renton, 98056 Rescue Swimmer program - Stillwater (lakes) • Various Renton RFA Stations Technical Rescue Team - Zone 3 resource for high/low angle rope rescue, confined space rescue, trench rescue, structural collapse. • Renton RFA Station 11: 211 Mill Ave S, Renton, 98057 HAZMAT Team - Zone 3 Resource for Hazardous Materials incidents • Renton RFA Station 14: 1900 Lind Ave SW, Renton, 98057 Wildland Team - Zone 3 and State resource for Wildland firefighting • Renton RFA Station 17: 14810 SE Petrovitsky Rd, 98058 Additional resources will come from Zone 3 to assist in Technical Rescue incidents. • Description of the Interstate/Intrastate Firefighting Assistance Agreements The Renton RFA Duty Chief will communicate with the Zone 3 and KC coordinators to organize resources. The King County Fire Resource Plan, South Puget Sound Regional Fire Defense Plan and the Washington State Fire Services Resource Mobilization Plan describe the firefighting assistance agreements in further detail. October 2023 101 References • Renton Regional Fire Authority Department Standard Operating Procedures (SOPs). 0 2006 - Inclement Weather Natural Disasters (2018) 0 4101- Response Guidelines (2019) 0 4103 - King County Fire Chiefs Model Procedures (2020) 0 4104 - Zone 3 Procedures (2017) 0 4105 - Valley Communication Procedures (2017) 0 4108 - Incident Management System (2017) 0 4110 - Department Operations Center (2020) ■ Appendix 7.1 - Zone 3 Fire Storm Procedures Field User Guide ■ Appendix 7.2 - Secondary Fire Dispatch Procedures 0 4111- Initial Disaster Response Procedures (2017) ■ Appendix 7.1 - Station Assessment Procedures ■ Appendix 7.2 - High Wind Procedures ■ Appendix 7.3 - RRFA Communication Quick Reference Guide 0 4112 -Automatic Aid/Mutual Aid Mobilization (2020) 0 4126 - Wildland Procedures (2021) 0 4203 - Incident Management Training and Qualification (2017) • King County Fire Chiefs Model Procedures (2020): o Section 4 - Associated Procedures o Section 6 - Local, County and State Mobilization Requests o Section 8 - Wildland Resources and Procedures o Section 10 - King County Radio Interoperability o Section 12 - Public Evacuations and Warnings o Section 14 - Strike Team/Task Force o Section 18 - Windstorm Operations o Section 20 - Air Asset Requests o Section 21 - Overhead Support of a Transportation System Response o Section 26 -Technical Rescue o Section 27 - Move ups of Interzonal Resources o King County Interlocal Agreement for Mutual/Automatic Aid (2018) • Zone 3 Resources o Zone 3 Operational Procedure - High Call Volume Operations (2021) o Zone 3 Technical Rescue Responses o Zone 3 Procedures — On Duty Battalion Chief Coordinator o Zone 3 Key Stations o Zone 3 Operations Committee — Station order for move -ups o Zone 3 Coordinator Move -up Form o Zone 3 Coordination Map October 2023 102 • Valley Communications Center SOPs 0 717 — Firefighter Safety Procedures 0 735 - Fire Department Move-up/Cover Procedures (2014) 0 737 - Fire Department Mutual Aid (2014) 0 740 - Fire Department Special Response Procedures (2016) 0 745 - Fire Department High Call Volume Events (2020) 0 746 - Earthquake Response (2014) 0 755 - Fire/EMS Manual Dispatching (2020) 0 800 - 800 MHz Talk erouas (2019) • Zone 3 Command Procedures (2021) • King County Fire Resource Plan (2020) • South Puget Sound Regional Fire Defense Plan (2013) • Washington State Fire Services Resource Mobilization Plan (2020) • Pueet Sound Reizion Structural Response Rescue Annex/Reeinal Catastrophic Disaster Coordination Plan (2014 Terms and Definitions • See basic plan Appendices None. October 2023 103 Primary Agency: City of Renton Executive Services Department Support Agencies: All other City of Renton Departments Renton Regional Fire Authority King County Emergency Operations Center Washington State Emergency Management Division Department of Homeland Security/CISA Region 10 Introduction Purpose The purpose of Emergency Support Function (ESF) 5 is to support and facilitate multiagency planning and coordination for operations during incidents requiring city internal and external coordination. ESF 5 does this by ensuring proper execution of several Core Capabilities: Planning, Operational Coordination, and Situational Assessment. ESF 5 also supports the following Core Capabilities in conjunction with other ESFs: Public Information and Warning; Logistics and Supply Chain Management, and Operational Communications. Descriptions of each are found below. City of Renton's Emergency Management Division, housed within the Executive Services Department, leads the effort to collect, analyze, and share information about and coordinate planning efforts on potential or actual emergencies or disasters. Emergency management supports overall activities for incident management in Renton and liaises with county, state, and federal emergency management agencies for multi -agency coordination. Emergency Management maintains the Renton Emergency Operations Center (EOC) in a state of readiness. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay October 2023 104 Authorities and Policies This ESF applies to city departments as well as private and volunteer organizations that commonly report to the EOC during an activation. • ESF 5 facilitates information flow in the pre -incident preparedness phase in order to place assets on alert or to pre -position assets for quick response. • During the response phase, ESF 5 transitions and is responsible for operational coordination, situational awareness, and planning capabilities. ESF 5 activities include those critical to support and facilitate multiagency planning and coordination of operations for large scale incidents. This includes alert and notification, staffing of the EOC, incident action planning, provide support operations, logistics and material direction and control, information management, facilitation of requests for assistance, resource acquisition and management, worker safety and health management, facilities management, financial management, and other support as required. RCW 38.52: Emergency Management is a chapter that encompasses the purpose, definitions, requirements, authorities, and policies of Emergency Management functions for the state of Washington. The Local Emergency Management or Services WAC 118-30 outlines local approaches to emergency plans and programs. The following policies established by the City of Renton operate as guidelines for responding to an emergency or disaster including: • The National Incident Management System (NIMS), including the Incident Command System (ICS), will be used in any size or type of disaster. • Management of response personnel, facilities, finances, and equipment will be coordinated through the Planning, Operations, Finance and Administration, and Logistics Sections within the EOC using the ICS structure. • Incident response and organization will be documented through the use of FEMA ICS Forms including but not limited to ICS 214 Activity Logs to document incident activities. • ESF 5 is responsible for the communication and coordination of infrastructure supporting effective response to the affected area in the anticipation of requirements October 2023 105 for preparedness, response, and recovery and in support of additional response activities. • ESF 5 is responsible for the request, coordination, analysis, and dissemination of necessary information from city departments to support response and recovery efforts. • ESF 5 will provide guidance for each city department in making their reports during a response, if needed. • Incidents should be handled at the lowest level. If the city becomes overwhelmed and in need of outside support, existing mutual aid agreements will be used. Support beyond or in addition to mutual aid will be coordinated through ESF 5 up to the county, state, federal and non -governmental organizations. Conversely, ESF 5 will facilitate requests for support from these agencies. • In circumstances that include a component of terrorism, civil disturbance, or other law - enforcement sensitive intelligence, Renton Police will be the lead agency in information coordination to ensure proper intelligence -handling procedures are established and enforced. ESF 5 will support their direction. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. These hazards are identified in the risk assessment included in the Renton Annex to the King County Regional Hazard Mitigation Plan (henceforth as Hazard Mitigation Plan. The hazards identified in the Hazard Mitigation Plan could disrupt public services, damage property, and cause injury or death of persons within affected areas. The urgency of the event may direct the focus toward response operations and EOC activation. As a result, initial reporting to outside agencies may be delayed. Primary hazards include dam failure, floods, severe weather (excessive heat, winter storms, and windstorms), earthquakes, landslides, volcanic hazards, landslide, sink holes, and ground subsidence hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. Early in the course of the event, little information will be available, and information may be vague and inaccurate. Reporting to outside agencies will improve as the event matures. Normal communication channels may be disrupted in part or entirely. Concept of Operations During disasters or emergencies, the need for rapid decisions and actions may require that emergency management plans and procedures supersede normal business operations. October 2023 106 The departments and outside agencies operating in the EOC will work to develop situational awareness/common operating picture for the incident. This will include receiving periodic reports from field representatives and requesting information from other agencies, public and private. It will also be conducted by monitoring social media and other media platforms. The Renton EOC Planning Section is responsible for the collection, analysis, synthesis, and distribution of information gathered. This will be delivered in the form of a Situation Report (SitRep). The SitRep may be shared with the field command, city departments, partner agencies, and the media as appropriate. The Planning Section is responsible for ongoing maintenance of situational awareness/common operating picture and distribution of this information as it changes throughout the event. Guidance for the Planning Section is contained in the Planning Section Standard Operating Procedures (SOP) document. City of Renton department representatives in the EOC will develop reporting procedures with their field representatives and/or Departmental Operations Centers (DOC) to facilitate information flow between the field and the EOC. Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 5 includes communicating with the Whole Community during all phases of emergency preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and other Access and Functional Needs (AFN). ESF 5 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The Renton EOC is organized utilizing the basic concepts of the National Incident Management System (NIMS) and consists of the functional areas needed for coordination of the event, which could include Operations, Planning, Logistics, and Finance/Administration sections, and other core functions such as Public Information and Communications. Procedures • See City of Renton EOC Desk Manual procedures. • See individual department/division's standard operating procedures for communication and coordination; Renton Police Department procedures; Renton Regional Fire Authority procedures. Notification October 2023 107 The ESF can be activated through several channels: • Incident Commander • City mayor, city administrator, or designee • Emergency Management Director or designee • Emergency Management Duty Officer Activation may occur due to the severity of the event or perceived threat; unmitigated risk to Renton community; in a planned event situation; or in support of mutual aid partners. Activation of staff may occur through Renton's internal notification system, using the ALERT Renton platform to contact employees. If communications are not impeded, notification may be sent by email, text, or phone call using available employee contact information. Information Collection ESF 5 is concerned with establishing situational awareness and a common operating picture. There are Essential Elements of Information (EEls) which help guide the collection and dissemination of information. EEI Description Extent of Information regarding the • Incident • Renton EOC Incident extent of the incident. Commander/ . Relevant partner Is it growing or stable? delegate agencies and city Are lives at risk — if so, where? . EOC Duty Officer departments Evacuation order needed? • Renton EOC Damage Information regarding extent of • Renton EOC • Renton EOC Assessment physical damage resulting from . Damage assessment the incident. team Population Information regarding life/safety • Renton EOC • Renton EOC Status impacts; displacement; specific . American Red Cross community impacted; animal population impacted; immediate needs identified; etc. Resource Immediate resource requests • Renton EOC • Renton EOC Requests from the field or other • Incident responders to the event to be Commander/delegate fulfilled through the EOC. Community Information on the state of the • Renton Executive • Renton EOC Impact and community gathered from social Services Response • Renton EOC October 2023 108 media, traditional media, and other community -based sources. Responding Who is responding to the • Incident Commander • Renton EOC Entities incident? External partners or / Delegate agencies are offering help? • Renton EOC Other responding resources? . King County EOC This list is not exhaustive. As an event progresses, information regarding responder or EOC staff needs, population needs, available resources and support, and supplemental situational awareness will develop and change. This list is meant to serve as a starting place for achieving an ongoing common operating picture of an event and its current response and recovery efforts. Note: • Information on community groups, relevant social media sites, partner agencies across the community, and other sources of direct information are available in the relevant ESFs. Information regarding community partners is located in ESF 6 and ESF 8 as it relates to public health and human services, mass care, and sheltering. Information regarding communicating information with the public is available in ESF 2 and ESF 15 and in the King County IECP and the Renton Annex to the King County IECP. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 109 Regularly validate EOC communication and coordination technologies are functional. Ensure Emergency Management is included in Renton Police coordination and communication system Renton RFA changes [radio frequencies; station card or code Renton Public Works access; etc.] Preparedness Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation, and dissemination of • • • to potential or or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) Planning Prepare standardized reporting formats for citywide use. Establish reporting procedures for all departments. Support departments and agencies to maintain and review relevant emergency plans. Ensure emergency plans and procedures align with regional county, and state related responsibilities and plans. Identify, promote, and facilitate emergency Renton Executive management training, drills, and exercises in Services support of this ESF which include whole community partners (city departments, Renton Fire Authority, community partners, etc.). Ensure EOC access to social media accounts and passwords is up to date and accessible. Ensure deconfliction between city processes and county or state requirements. Design and train appropriate staff on EOC- specific roles, processes, and procedures. Participate in emergency management training All Renton and exercises in support of this ESF. departments Renton RFA Provide and/or share regional and state training opportunities. Facilitate review of County CEMP, roles, and responsibilities. King County EOC Participate in training and exercises that evaluate plans and capabilities. October 2023 110 Operational Conduct regular training and exercise on Renton Executive Communications interoperable communication platforms I Services Response Statement of Purpose: Coordinate the collection, evaluation, documentation, and dissemination of I information in regard to potential or actual emergencies or disasters that could affect the City • enton. .Core Capability Activity Responsible Agency(s) Responsibility: • Coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Activities: • Coordinate and prepare periodic situation reports Renton Executive for dissemination to inside and outside partners Services and stakeholders. • Coordinate preparation of the mayor's Proclamation of Emergency • Provide briefings on the incident periodically to city policy group or departments/divisions as appropriate. Planning • Provide briefings on the incident periodically to the EOC and city departments/divisions as appropriate. • Request information from city departments, volunteer organizations and the private sector, as Renton Police necessary. • Provide emergency management staff to the City of Renton EOC and/or field operations as needed. • Collect, analyze, and disseminate information regarding regional impacts with internal and external partners, including Renton EOC. King County EOC • Engage with and solicit input stakeholders and partners, including the City of Renton, regarding Washington State regional decision -making based on the best EMD available information. Activate Renton EOC and coordinate the activation level and needed staffing. Renton Executive Establish communication and coordinate with King Operational Services County Emergency Operations Center (EOC). Coordination The City of Renton Police Department may contact federal agencies to include the Department of Homeland Renton Police Security/CISA Region 10, Washington State Fusion Center October 2023 111 (WSFS), or the Federal Bureau of Investigation to solicit information related to the current incident. Responsibility: • Support the City of Renton Executive Department in the collection, evaluation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Activities: All City of Renton • Collect and disseminate information from a variety Departments of sources to assist local jurisdictions, including City Renton RFA of Renton EOC, with decision making and resource allocation. Provide a liaison to the City of Renton Department of EOC, as requested and as available. Homeland Security/ • EOC Liaison: make requests from field CISA Region 10 representatives, if applicable, for special King County EOC information. • Analyze information specific to their Washington State department/agency and make recommendations EMD to the City of Renton EOC Director on actions to be taken. • Provide personnel to the City of Renton EOC when requested and if available to serve in support functions or liaison roles. Coordinate ALERT Renton public warnings if necessary. Renton Executive Activate ESF 2, ESF 15 as needed. Services Public Coordinate external messaging and approval process in Renton Executive Information & line with ESF 2, ESF 15 procedures. Services Warning Send emergency notifications and alerts through ALERT King County on behalf of City of Renton, if requested. King County EOC • Anticipate and communicate needs for critical resources. • Liaise with Logistics Section to track resource deployment. Logistics • Establish and communicate resource coordination Supply Chain process from responders, EOC staff, and external Renton Executive agencies as required by the incident scope. Services Management • Assess and determine needs for 24+ hour operations of Renton EOC. • Assess and determine need of alternate EOC activation site. Proceed with activation process as necessary. Request and compile information from city departments, Situational volunteer organizations and the private sector, as Renton Executive Assessment necessary. Services October 2023 112 Compile damage assessments and other relevant field data reported through EOC liaisons into situational assessment reports, disseminated to city leadership, departments, and support agencies. Renton EOC Facilitate collection of damage assessment information through a variety of partners to send to the state for King County EOC PDAs and requests for declarations. Recovery -1 Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities of ESF 5 are continued throughout the recovery effort, working to coordinate the collection, evaluation, documentation, and dissemination of information in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Activity Responsible Capability Agency(s) Continue compiling information, documentation, and Renton Executive situation reports as necessary. Services Review and revise procedures and processes and Planning document lessons learned through After -Action Reports. Prepare, submit, and track all documentation necessary All City Departments for federal and state reimbursement of Presidential declared disasters. Facilitate regional long-term recovery planning and King County EOC workgroups. Continue to collect and disseminate incident information All Agencies Situational to appropriate response partners. Assessment Track resource deployments. Prepare demobilization of resources and stand -down of Renton EOC. Renton EOC Amplify public information produced by lead recovery Public Information & agency. Renton Executive Support efforts of public information content in meeting Services Warning the needs of Limited English Proficiency populations. Receive, review, and request resources necessary for Operational recovery. Coordination Coordinate resources through processes and procedures Renton EOC established in ESF 7 and the Renton EOC SOP Logistics Section. October 2023 113 Resource Requirements EOC Requirements: • Standard office machines, computers, printers, facsimile machines, charts, maps, boards, and communications equipment. • City of Renton staff and volunteers assigned and trained to positions within the Renton EOC. • Emergency/Disaster Liaison from the support agencies to the City of Renton EOC. • Communication links between the City of Renton EOC and the support agencies that are not located within the EOC. • ALERT Renton/CodeRED portal access. • WebEOC portal access. References • Emergency Management and EOC Technology Information • EOC Duty Officer Manual • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) • Washington Mutual Aid System (WAMAS) • Puget Sound Regional Catastrophic Disaster Plan, Annexes and Toolkits • King County Comprehensive Emergency Management Plan • City of Renton Annex to the King County Regional Hazard Mitigation Plan • Washington State Comprehensive Emergency Management Plan • Emergency Management Assistance Compact • City of Renton EOC Standard Operating Procedures Terms and Definitions See Basic Plan Appendices None October 2023 114 Primary Agencies: City of Renton Parks and Recreation Department City of Renton Equity, Housing and Human Services Department Support Agencies: American Red Cross City of Renton Executive Services Department City of Renton Police Department Greater Renton Community Organizations Active in Disaster Emergency Feeding Program Seattle King County Regional Animal Services of King County Washington State Animal Response Team Introduction Purpose The purpose of Emergency Support Function (ESF) 6 is to coordinate and provide emergency life -sustaining services in a mass care setting. This is accomplished through the collection, operation, receipt, and information reporting for emergency disaster response assistance for: • Sheltering (humans and pets) • Feeding • Emergency First Aid • Survivor status • Family reunification • Bulk Distribution of Emergency Relief Supplies The following Core Capabilities support the roles and responsibilities under ESF 6. The primary and supporting core capabilities are defined to support the execution of Mass Care, Emergency Assistance, and Health and Human Services operations for this ESF as follows: Provide life -sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. October 2023 115 ... .. . .... Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. Deliver coordinated, prompt, reliable, and actionable information to the whole community using clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and Federal authorities to provide mortuary processes, temporary storage, or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family members and caregivers with missing persons/remains, and providing counseling to the bereaved. Ensure a safe and secure environment through law enforcement and • related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life -sustaining operations. Ensure the capacity for timely communications in support of security, • situational awareness, and operations, by any and all means available, • among and between affected communities in the impact area and all response forces. Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. October 2023 116 Authorities and Policies The Federal Emergency Management Agency (FEMA) National Response Framework (NRF): Mass Care. Emergencv Assistance. Temporary Housing and Human Services Annex outlines mass care standard activities as follows: • Mass Care: Congregate sheltering, feeding, distribution of emergency supplies, and family reunification. • Emergency Assistance: Coordination of voluntary organizations and unsolicited donations, management of unaffiliated volunteers, essential community relief services, non -congregate and transitional sheltering, support to individuals with disabilities and others with access and functional needs, mass evacuation support, and essential needs of children and household pets and service animals in a disaster. • Temporary Housing: Housing rentals, repairs, and loan assistance, replacement, factory -built housing, semi -permanent construction, safe and secure physically accessible housing, and access to other sources of temporary housing assistance. • Human Services: Disaster assistance programs that help survivors address unmet disaster -caused needs and/or non -housing losses through loans and grants. Also includes supplemental nutritional assistance, crisis counseling, disaster case management, disaster unemployment, disaster legal services, and other state and Federal human services programs and benefits to survivors. Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 • Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. City Sheltering Policies In adhering to mass care standard activities and accordance with Washington Administrative Code (WAC) 118-30-060 and RCW 38.10.010, the City of Renton has developed internal policies and procedures as they relate to mass care, sheltering, and human services. During a disaster and when requested to support a jurisdiction's sheltering efforts, the city will make every reasonable effort to provide facilities that are compliant with applicable laws pertaining to accessibility. The city accommodates for persons with access and functional needs as described in this ESF. Persons with access or functional needsshall receive the same standard of care and services as afforded to all others, regardless of the venue in which they are sheltered. All persons, regardless of access or functional need, shall have equal access to available state supported general population shelter if they are able to meet their own needs, October 2023 117 have a reliable caretaker(s), or can be housed in a general population shelter with some assistance from volunteers to assist with personal and/or medical care. Persons requiring acute or skilled medical care cannot be accommodated in genoalpopulation shelters and may be sheltered under ESF 8 in a medical shelter. The city recognizes individuals in need of response assistance may include those who have disabilities, who live in institutionalized settings, who are elderly, who are children, who are from diverse cultures, who have Limited English Proficiency (LEP) or are non-English speaking, or who are transportation disadvantaged. The special needs of children, particularly as they relate to issues of safety and welfare in the shelter setting, may call for the need to expedite reunification with families. • In coordination with the Damage Assessment Annex, shelter facilities may receive priority consideration for structural inspections prior to occupancy to ensure the safety of occupants. • The City of Renton will make every effort to coordinate the training of employees to staff general shelters. All persons involved in the direct provision of disaster case management services shall be subject to criminal history background checks and verification of appropriate training. • The city may, at its option, and with consideration for occupant health and safety, choose to co -locate people with their pets vs housing pets separately in a nearby animal shelter. Shelters may accommodate service animals that accompany persons with access or functional needs. • The City of Renton maintains a directory of shelters identified by the American Red Cross or designated by the city for shelter use. The City of Renton maintains a list of shelter supply locations within the City of Renton and will follow agreement terms in applicable Memorandums of Understanding toaccess and use these supplies. • The American Red Cross and King County Parks have formed a partnership with several jurisdictions to store containers supplied with cots, bariatric cots, blankets, etc., in cities and at county facilities. • Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. October 2023 118 Situation Overview Depending on the emergency or disaster, a significant percentage of the population of Renton could be displaced from their homes. Thousands of people could be forced from their homes, depending on such factors as the time of occurrence, area demographics, building construction, and existing weather conditions. There may be transient or tourist populations who are unfamiliar with the hazards in the area. Many impacted persons will remain with or near their damaged homes. Some will go to mass shelters, others will find shelter with friends and relatives, and some will also go to public areas such as fire stations looking for assistance. However, fire stations will not be viable locations for public shelter, as the emergency responders will have other priority missions to accomplish. Additionally, emergency facilities throughout the City of Renton could be severely damaged or inaccessible. In an earthquake, structures may be damaged and unsafe for occupancy. In many disasters, roads may be disrupted or blocked, preventing access to individual homes. Disruption of roads may make it difficult for displaced residents to reach shelter services. Although homes may be undamaged, the absence of utilities could also drive people from their homes to seek shelter. The amount of damage to structures, essential systems and services could rapidly overwhelm the capacity of the City of Renton to assess the event and respond effectively to basic and emergency human needs. Damage to roads, airports, and communications systems could hamper emergency response efforts and their restoration time may be undetermined. The movement of supplies could be seriously impeded. Many professional emergency workers and others who normally would help during an event could be unable to reach their assigned posts. Planning for ESF 6 is based on a worst -case scenario in which an event occurswithout warning at a time of day that will produce maximum casualties. Consideration should also be given to other events that could cause numerous casualties and require the temporary relocation of impacted persons. The magnitude of the event will determine the need for large, long-term shelters. As the population increases, the magnitude of mass care, sheltering, feeding, housing, health and human services, and other related service needs will also increase. The City of Renton has limited facilities that can support mass care and sheltering operations. In the event of an emergency, the City of Renton has numerous parks, open spaces, and ball fields that could accommodate recreational vehicles, tents, and other temporary shelter spaces. However, such use is not sanctioned under current city ordinances. Changing city ordinances would require legislative action by council or specify such allowed uses under the terms of an emergency proclamation by the mayor. It is important to note that Renton has a large pet population, therefore the city shall plan for pets along with shelters. Additionally, planning considerations should be made for impacted persons with pets when pet -sheltering is not available. October 2023 119 Concept of Operations Renton Parks and Recreation has been designated the primary agency responsible for managing the activities described within ESF 6. Resources from the private sector will also be applied to the response and recovery effort. In coordination with Renton Equity, Housing, and Human Services, agreements with private sector entities may be established to include the American Red Cross, the Salvation Army, and faith -based organizations such as Catholic Community Services. Initial response activities will focus on meeting urgent needs of impacted persons on a mass care basis with available resources. FEMA (the Federal Emergency Management Agency) and other government and private agencies may provide disaster assistance such as loans, grants, and temporary housing. Coordination of these assistance programs will be administered by a long-term recovery team as described in the City of Renton Recovery Framework. As part of the NRF, the American Red Cross largely through the utilization of volunteers, plans and prepares to support local jurisdictions in regional mass care needs. Renton Parks and Recreation will coordinate with the American Red Cross in addition to local partners organized through the Renton Community Organizations Active in Disaster (COAD), to facilitate delivery of the following mass care services defined by the American Red Cross and supported by their volunteers. Renton Parks and Recreation will be the primary department responsible for coordinating the operation and delivery of the following efforts as they relate to ESF 6: Sheltering The primary mass care site will be the Renton Community Center, pending inspection to confirm it is accessible, safe for occupancy, not at imminent risk due to the primary hazard or secondary hazards (e.g., dam failure following earthquake), has basic services (water, sewer, electricity, etc.) or an identified replacement for such essentials. Renton Parks and Recreation may maintain an alternate list of shelter sites and provide an Emergency Shelter Operations Manual for those designated sites. The provision for emergency shelter includes the use of designated shelter sites in existing structures, the construction of temporary shelters, or designation of specially zoned areas to allow residents to self -shelter in recreational vehicles or portable shelter structures where permitted. It should be noted that in situations where self - sheltering is undertaken by community members, the provision of sanitation and other basic services may need to be arranged in order to prevent negative public health consequences. Types of shelters provided by the city or community partners may include but are not limited to: • General population shelters/dormitory • Warming/cooling, day sheltering October 2023 120 • Disaster meal sites • Special populations shelters • Pet shelters • Livestock shelters • Medical needs shelters • Mass care staff shelters • Emergency responder shelters The city may partner with other cities or King County to participate in regional mass sheltering efforts or to support populations with medical, functional and/or access needs. Although large congregate sheltering is less popular with residents, due to anticipated staffing shortages with each city attempting to staff their own shelters, regional sheltering offers an economy of scale which should be considered. There will likely be additional transportation needed to support access to a regional shelter. The city will attempt to provide emergency shelter training for staff and volunteers adhering to the standards set forth by the American Red Cross. Under emergency circumstances, and in order to augment staffing, it may be necessary to provide 'just -in -time" training to meet the needs of the Renton community. The capability of the American Red Cross to provide representation to the EOC is not assumed. Feeding The provision for feeding the general public and emergency workers is through a combination of fixed sites, mobile feeding units, and bulk food distribution. This function is highly dependent on restoration of supply chains, as the city does not maintain a stockpile of non-perishable foods. Emergency First Aid Emergency first aid services may be provided to impacted persons and workers at mass care facilities and at designated sites within the affected area as described in ESF 8, Health and Medical Services. Disaster Welfare Information Disaster welfare information regarding individuals residing within the affected area will be collected and provided (as capabilities allow) to immediate family members outside the area, through a disaster welfare information system, coordinated through the American Red Cross. This will also help in the reunification of family members within the area who were separated at the time of the event. October 2023 121 Bulk Distribution of Emergency Relief Items Sites will be established within the affected area for distribution of emergency relief items. The bulk distribution of these items may be accomplished regionally and will be determined by the requirements to meet urgent needs of impacted persons for essential items. The Emergency Feeding Program is currently established as a fixed community point of distribution. Transportation to Shelters Facilitate providing transportation for the general population, including individuals with functional and access needs that either do not have caretakers or cannot otherwise provide their own transportation. Transportation for people needing specialized transportation for medical needs will be coordinated through ESF 8. Animal Shelters Adhering to the Renton Animal Sheltering Plan, domestic animal shelters may be established at location(s) determined by the Renton Police depending on the location and scope of the event. Renton Parks and Recreation will work in concert with Equity, Housing, and Human Services for people who have pets but that cannot be housed in the shelter by arranging housing vouchers with hotels and apartments that allow pets. Livestock and non -domestic pet needs will be coordinated with King County and the Washington State Animal Response Team (WASART) to accommodate pet and animal shelters in the event of an emergency. Emergency Worker Care The needs of emergency workers and the general population are often the same during times of disaster. An emergency worker care program may be established by Renton Parks and Recreation to meet these needs. This program will be established with the guidance and assistance of the American Red Cross but will not be dependent upon the American Red Cross for delivery. A. Whole Community The "Whole Community" includes individuals, families, households. communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 6 includes communicating with the Whole Community during Mass Care and Human Service needs in preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). October 2023 122 ESF 6 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The City of Renton Parks and Recreation Department is the lead agency responsible for coordinating agencies and departments in preparedness, response, recovery, and mitigation actions as they relate to ESF 6. The Equity, Housing, and Human Services Department supports these efforts alongside external agencies and partners such as the American Red Cross and Community Organizations Active in Disasters (COAD). Within the Renton EOC, ESF 6 falls under the Operations Section. Notification The ESF can be activated through several channels: • Incident commander • Mayor, city administrator, or designee • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat, unmitigated risk to Renton community, in a planned event situation, or in support of mutual aid partners. Information Collection ESF 6 describes establishing providing life -sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. There are Essential Elements of Information (EEls) which help guide the collection and dissemination of information. October 2023 123 EEI Description C• • • Extent of . Collect information Incident Commander Renton Parks and Incident regarding the extent of the Recreation incident. EOC Director - Is it growing or stable? - Are individuals and families Renton Community and in need of shelters, Economic Development temporary housing, hydration, feeding and emergency supplies? Status of Collect information regarding the Renton Public Works Renton Parks and Facilities operational/structural status of: Recreation Renton Police - Human Shelter locations - Pet Shelter locations Renton Community and - Feeding sites and/or mobile Economic Development units Critical infrastructure surrounding shelter and feeding locations (roads, bridges, etc.) Activation • Complete an activation Renton Parks and Shelter Management call out and determine available Recreation Staff resources such as: - Shelter Staff Renton Executive American Red Cross - Shelter supplies Services - Volunteers Parks and Recreation Renton Equity, Housing, and Human Services Shelter What is the operational status Renton Parks and Renton Executive Operations of the shelter(s) facility? Recreation Services What is the location of the Renton Executive shelter(s)? Services When will the shelter(s) be Renton Equity, opened to the public? Housing, and Human Services How will the public be informed of the shelter American Red Cross locations? Confirmed Shelter How will the public get to the Sites shelter locations? —Address transportation issues. October 2023 124 Ensure resources are available for language and access and functional needs can be met. • Determine additional support capabilities from volunteers, American Red Cross, Renton CERT program. Feeding What is the operational status Renton Parks and Renton Executive Operations for feeding? Recreation Services - Location: fixed site or Renton Executive mobile unit? Services - Meals: how many prepared and served on a Renton Equity, daily basis? Housing, and Human Services Emergency Feeding Program Family Has a family reunification Public Health Seattle Renton Executive Reunification facility or process been King County Services identified? Renton Executive What is the operational status Services of the family reunification facility? What is the location of family reunification? When will the family reunification center be opened to the public? How will the public be informed of the family reunification center? What agencies can support the family reunification center? What are their capabilities? October 2023 125 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the "Purpose" section. Preparedness Statement of Purpose: Responsible agencies undertake planning and preparedness activities to ensure the Core Response.... . . coordinate the life -sustaining and human services to affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification,the d distribution of emergency supplies. to.. or actual emergencies . disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency Assign shelter specific roles and responsibilities to city employees. Roles include: - Shelter Manager Renton Parks and Recreation - Shelter Shift Supervisor - Shelter General Staff Develop internal plans, standard operating procedures, and training programs (ex: shelter Renton Parks and Recreation management) for disaster shelter operations. Develop plans and procedures for the alert and Renton Parks and Recreation assignment of city staff during an emergency or Planning disaster. Renton Executive Services Develop plans and procedures for the alert, Renton Parks and Recreation assignment, and registration of volunteers during an emergency or disaster Renton Executive Services Develop and organize pet sheltering plans and standard operating procedures. Facilitate Renton Police partnerships with other agencies to ensure pet sheltering needs are met. Conduct physical shelter visits. Develop and conduct shelter qualification and shelter Renton Parks and Recreation inspection methodology. For shelter selection and October 2023 126 operation, see Shelter Operations Manual. Produce shelter agreements with non -city sites. Assist in shelter functions including: - Ensure Access and Functional Needs (AFN) Renton Equity, Housing, and are met. Human Services - Produce alternative housing agreements with non -city sites. Develop and/or participate in emergency Renton Parks and Recreation management training, drills, and exercises in Renton EHHS support of ESF 6. Facilitate and develop Renton Executive Services partnership plans in support of ESF 6. Renton Police American Red Cross to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of •• Core Capability Activity Responsible Agency Activate and operate the following services to the Renton Parks and community of Renton: Recreation - Human shelter Emergency Feeding Program - Family reunification/reception centers - Feeding services American Red Cross - Temporary housing - Referrals for emergency assistance and human services Activate and operate the pet sheltering capability to the community of Renton. Renton Police Mass Care Services Assist in the distribution of food and potentially Emergency Feeding Program other emergency relief supplies to the community of Renton. American Red Cross COADs/VOADs Coordinate referrals for emergency assistance and American Red Cross human services to the community of Renton. Establish and maintain a unified operational Renton Parks and Operational picture of mass care operations across internal Recreation Coordination and external city partnerships to successfully execute the capabilities of ESF 6. Renton Executive Services October 2023 127 Collect and continuously disseminate situational Renton Police awareness and other time sensitive information Operational between disaster responders, Renton EOC, Renton Renton Regional Fire Communications operated shelters, and off -site organizations. Authority Ensure a coordinated message is provided between shelters and evacuees and the shelters and media outlets relaying/addressing: Renton Parks and Public Information - Hazard information Recreation and Warning - Evacuation and reunification - Transportation requirements/needs Renton Executive Services - Human Shelter location/operations - Pet Shelter location/operations - Feeding location/operations Conduct preliminary and detailed damage Situational assessments of the pre -determined shelter Renton Public Works Assessment/ facilities. Collect additional information to aid in Infrastructure determining number of community members in Renton Community and Systems need of family reunification, shelter, or feeding Economic Development support. Provide effective Personal Protective Equipment Environmental (PPE) and other appropriate disaster health, All city departments Health and Safety safety, and environment protection for employees. On -Scene Security, Provide a safe, secure, and protected facility and Protection, and Law working environment for responding personnel Renton Police Enforcement and community members. Address disaster health and mental services through partner organizations and complete initial Public Health, triage to ensure the following basic needs are Renton RFA Healthcare, and met: Emergency Medical American Red Cross Services - Injury/Medical Services - Mental Health Public Health Seattle King - Prescription Medication Replacement County Work with partner agencies to assist fatality management services through: Fatality Management Public Health Seattle King Services - Victim identification County - Missing persons - Family reunification - Next of Kin alerting October 2023 128 1 ot Purpose: &esponsible agencies undertake activities to ensure the Core [Nesponse Capabilities of ESF 6 are continued throughout the recovery effort, working to coordinate the life -sustaining and human services to the affected population, to include hydration, feeding, temporaryStatement •support,• and distribution of supplies in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency Implement long-term recovery and Renton Parks and demobilization procedures. Recreation Planning - Closing Shelters American Red Cross - Agency referrals for additional services Renton EHHS Operate human and pet shelters as capabilities Renton Parks and allow; make strides towards long-term recovery Recreation considerations: Renton EHHS Mass Care Services - Resources for health/medical needs - Resources for housing Renton Police - Resources for pets - Resources for employment American Red Cross - Resources for cultural/religious practices COAD Ensure an updated, coordinated message is provided to the public and media outlets Renton Executive Services relaying/addressing: Renton Parks and Public Information - Hazard information Recreation and Warning - Evacuation and reunification - Transportation requirements/needs Renton EHHS - Human shelter location/operations - Pet shelter location/operations - Feeding location/operations Ensure all mass care capabilities are being met and begin a coordinated demobilization process Operational of all responding agencies/departments. Renton Parks and Coordination Recreation Renton Executive Services October 2023 129 Resource Requirements Resources that may have to be mobilized in support of mass care activities includethe transportation of cots, blankets, air mattresses, sleeping bags, portable toilets, water containers, cooking equipment, registration forms, tables, chairs, medical supplies, animal kennels and food dishes, tents, fencing, and transport vehicles. Many of these supplies will already be in shelter locations or can be obtained through normal supply channels. • Personnel resources will include American Red Cross staff, volunteers such as veterans' groups, labor unions, scouting organizations, professional associations, Community Emergency Response Team members, and City of Renton employees trained in shelter operations and private organizations with whom the American Red Cross has agreements. Skilled individuals will be identified from among these groups. References • American Red Cross Disaster Service Program Guidance • City of Renton Shelter Operations Manual • City of Renton Animal Sheltering Plan • Mass Care Regional Plans • Greater Renton Community Organizations Active in Disaster (COAD) Emergency Coordination Plan Terms and Definitions Animal: animals include household pets, service, and assistance animals, working dogs, livestock, wildlife, exotic animals, zoo animals, research animals, and animals housed in shelters, rescue organizations, breeding facilities, and sanctuaries. Household pet: a domesticated animal, such as a dog, cat, bird, rabbit, rodent, or turtle that is traditionally kept in the home for pleasure rather than for commercial purposes, can travel in commercial carriers, and be housed in temporary facilities. Household pets do not include reptiles (except turtles), amphibians, fish, insects/arachnids, farm animals (including horses), and animals kept for racing purposes. Service animal: any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Except as provided in RCW 49.60.218, other species of animals, whether wild or domestic, trained, or untrained, are not service animals. The work or tasks performed by a service animal must be directly related to the individual's disability. Appendices American Red Cross Regional Services Model October 2023 130 Appendix A: American Red Cross Regional Services Model As resources allow, and potentially in a regionalized model, provides the following services: Food, Shelter, and Emergency Supplies: During a disaster, first priority is to ensure that people have a safe place to stay, food, and emergency supplies. Red Cross works with government and community partners to open shelters where residents will find comfort with a hot meal, recovery information, and a place to rest. For emergency workers and people returning to their homes, the Red Cross mobilizes emergency response vehicles from which disaster workers distribute food, water, and essential clean-up items that might not be immediately available in the community. Welfare Information: Disasters often disrupt regular communication channels and can separate families. Through the Red Cross' nationwide network of chapters, family members may request welfare information regarding theirloved ones. The Red Cross "Safe and Well" Web site enables people within a disaster area to let their families and friends outside of the affected region know that they are all right. Clients register on Safe and Well, by going to http://redcross.org/safeandweI1. Red Cross call agents at 1-800-RED-CROSSwill register individuals without computers or connectivity. Client Casework and Recovery Planning and Assistance: To help people with disaster -caused needs, Red Cross provides individualized client services through casework. Particular attention is given to those who have experienced significant damage or loss of their homes. This casework process consists of an in-depth interview that allows the worker to assess the client's immediate needs. With this information, the caseworker can connect the client with items, financial assistance and/or referrals to local resources which can meet those immediate needs. The caseworker also engages the client in a brief planning process which can help identify action steps for the client to follow in the first few days or weeks after a disaster. Red Cross caseworkers work closely with local, state, and federal government to ensure clients have access to all available resources. Disaster Health and Mental Health Services: After an emergency, injuries can ensue, essential prescription medicines lost, and the shock and stress of sudden loss can overwhelm a person's normal coping skills. The Red Cross deploys licensed health and mental health professionals who are specifically trained and equipped for disaster responses to help. Disaster health professionals are available for emergency first aid, medical assessment, triage, and replacement of emergency medications. Our Disaster Health Services team meets these needs through item distribution, financial assistance, or referrals to community partners. Disaster mental health professionals in shelters and service locations October 2023 131 provide mental health assignments, crisis intervention, and a sympathetic ear to those in need. October 2023 132 • Coordinates, within its agreements, the provision of relief efforts by any volunteer organizations actively engaged in providing relief assistance to disaster survivors. • Coordinates its relief activity with participating and support agencies and affected areas through liaisons to the state, county, and local jurisdiction EOCs. • Makes recommendations to the City of Renton EOC for the establishment of mass care priorities. October 2023 133 Primary Agency: City of Renton Executive Services Department Support Agencies: All other City of Renton Departments Renton Regional Fire Authority King County Emergency Operations Center Private Sector Organizations Public Health — Seattle and King County Voluntary Organizations Washington State Emergency Management Division Introduction Purpose The purpose of Emergency Support Function (ESF) 7 is to coordinate the centralized management of resources and logistics capabilities prior to, during, and after a disaster. The following Core Capabilities support the roles and responsibilities of ESF 7. The primary and supporting core capabilities are defined to support the execution of logistical operations for this ESF as follows: Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined ob Deliver coordinated, prompt, reliable, and actionable information to the Public Information whole community through the use of clear, consistent, accessible, and and Warning culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. October 2023 134 ... .. . .... Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports • • the execution of Core Capabilities. Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the .. evacuation of people and animals, and the delivery of vital response personnel, equipment, and services into the affected areas. • Conduct appropriate measures to ensure the protection of the health and • . safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Provide life -sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Ensure the capacity for timely communications in support of security, • • situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. • Provide lifesaving medical treatment via Emergency Medical Services and • related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Provide all decision makers with decision -relevant information regarding the • nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies As defined by the National Incident Management System (NIMS), resources include personnel, teams, facilities, equipment, and supplies. All activities within ESF 7 will be conducted in accordance with NIMS using the Incident Command System (ICS) structure. State law authorizes local jurisdictions to establish local emergency management programs in accordance with the state comprehensive emergency management plan and program (RCW 38.52). In carrying out the provisions of this chapter, political subdivisions shall have the power to exercise powers vested under said section in light of an emergency situation to include entering contracts or provisions pertaining to the purchase and/or rental of equipment and materials (RCW 38.52.070). RCW 35A.33.146 outlines the creation of the contingency fund to meet any municipal expense of which could not have been foreseen or reasonably evaluated preceding the budget year. In accordance with RCW 35A.33.080, the city council is granted the authority to approve expenditures without public notice or hearing. Under the policy direction of the mayor, the Logistics and Finance Sections within the Renton EOC are responsible for city emergency procurements. The Logistics Section of the Renton EOC has the responsibility for locating and October 2023 135 ordering resources. The Renton EOC Finance and Administration Section will offer support, documentation, and handle actual purchase arrangements in the process. This information will be coordinated with the Renton Finance Department in order to maintain required documentation. The Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) to which the City of Renton is a signatory, provides a legal and financial agreement between signatory partners when resources are requested. This financial agreement, when invoked, supersedes other financial arrangements which may govern normal response operations and resource sharing between jurisdictions. It also describes the resource management and procurement process coordinated by King County Emergency Management when local city resources are insufficient to meet the demands of the incident. Within the City of Renton, departments and their divisions may utilize their own resources or mutual aid agreements before requesting outside resources. It is not necessary to wait to make a request for outside resources until the city is already out of resources. The request may be initiated earlier to coordinate delivery of outside resources to arrive at the point in time when exhaustion of city resources is anticipated. Lastly, identified volunteers supporting the EOC within the ESF 7 function will be registered as Emergency Workers in accordance with WAC 118.04 and RCW 38.52. Situation Overview A significant emergency or disaster may damage or limit the existing resources needed to maintain vital city services or to care for the general public in need of disaster assistance. The city may not have all the resources required, either in type or quantity, to respond to a disaster. These insufficiencies may be created by one or more of the following conditions: o The extent of the damage overwhelms available resources. o Normally available resources are damaged, lost, or unable to be moved from one place to another due to the incident. o The nature of the event requires resources not normally used within the city. o Personnel are injured or unable to report to work due to impacts of the emergency or disaster. o Disruptions in the vendor supply chain and/or increased regional demand may make regularly available resources unavailable or in short supply. Resource support involves the procurement and allocation of resources beyond normal day to day operations. These resources include equipment, materials, facilities, contracted services, supplies, and personnel required to support the city's departments during the response and recovery phases of an emergency or disaster. Resource replacement or supplementation will likely need to come from outside sources. Certain disasters may significantly impact October 2023 136 transportation infrastructure and/or vendor operations and may inhibit the availability and flow of resources into and within the city. Outside resources may not be immediately available. Depending upon the area affected by the disaster, resources may have to be procured from out of state. The normal process is to request resources first from King County Emergency Management, which will attempt to fill the request with local resources or elevate a request to the state. However, cities in Washington can make requests directly to the state. Resource support may continue until the demobilization or disposition of all resources is complete. Refer to the Renton Annex within the King County Regional Hazard Mitigation Plan for details on hazards as well as risk assessments. Concept of Operations The management and organization of resources to include personnel, teams, facilities, equipment, and supplies is primarily coordinated through this ESF. Department and EOC resource lists and directories will be used to identify locations within the city, as well as vendors, suppliers, or other outside sources where resources may be procured to replace or supplement those needed to fulfill the responsibilities of this ESF. Whenever possible, resources should be procured from Renton businesses. Internal Operations City departments will first utilize normal procedures for their day to day or mutual aid resources before requesting outside assistance. Renton Finance may assist departments by providing procedural guidance for emergency resource procurement. The Policy Advisory Group, in consultation with Renton Finance, will provide policy guidance on financial limits which may be applied to resource procurement. Department Operations Centers (DOC) may be established by any department in order to manage the dispatch and coordination of department -controlled or related resources. A DOC will maintain close communication with the Incident Commander and/or the City of Renton EOC regarding incident priorities and resources status to ensure overall incident objectives are met. Any procurement done at the DOC level needs to be coordinated with the Finance Department which maintains all procurement documentation for the incident. Supporting agencies and departments of this ESF assist by providing department resources, procurement lists, and personnel to staff the ESF 7 function in the EOC. Personnel within non - mission critical functions in their own city departments may be reallocated to disaster assignments as needed. Renton EOC Operations Renton EOC procedures identify the process for the emergency procurement of resources. The Logistics Section of the Renton EOC is responsible for the locating and ordering of emergency October 2023 137 resources. The Finance and Administration Section may offer support to document the resource procurement process and handle the actual purchasing/payment for the transaction. In a single incident response, emergency resource requests may be handled through the field Incident Command organization but may be delegated to the Renton EOC at the discretion of the Incident Commander. When multiple incidents occur simultaneously, as in a regional disaster, and a field Incident Command structure has not been established to embrace the scope of the entire emergency, emergency resource requests may coordinate through the Renton EOC, or if not activated, through the Renton EOC Duty Officer. Lastly, Emergency Management will work with the Greater Renton Community Organizations Active in Disaster (COAD) to identify organizations which may be able to provide additional resources for recovery efforts. Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and federal governments. ESF 7 includes communicating with the Whole Community during Logistics and Resource preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 7 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization Renton Executive Services Department is responsible for the centralized management and coordination of Logistics and Resource Support within the jurisdiction. ESF 7 will be represented in the Renton EOC under the Logistics Section and coordinated by the Logistics Section Chief when the City of Renton EOC is activated. If the City of Renton EOC is not activated, the Renton EOC Duty Officer may perform this coordination. Personnel assigned to the Renton EOC will be trained to the Renton credentialing system and regionally agreed upon training requirements for supporting King County and other jurisdiction's EOCs. The Logistics Section is responsible for coordination of the Renton EOC emergency or disaster resource requests and procurement. The Finance and Administration Section is responsible for the contracts and documentation of resources procured through the Renton EOC as well as spending limits and payment options. Procedures to provide projected or anticipated costs, reimbursement procedures, as well as processes for recordkeeping can be referenced using the Renton EOC SOPs for Finance/Administration and Logistics sections. The Policy Advisory Group, October 2023 138 in concert with Renton Finance Department will establish limits and guidance on resource procurement parameters if needed. Individual departments will determine quantities and use of equipment, personnel and supplies based on need. The Emergency Management Director may hold a briefing during the response and recovery phases of an emergency or disaster to assist in determining departments' needs as well as determine the necessity of Renton EOC activation. The City of Renton Parks and Recreation Department will serve as a liaison to assist in the coordination and registration of civilian volunteers within the city per Chapter 118-04 WAC, Emergency Worker Program and Chapter 38.52 RCW. Renton HRRM will coordinate the overall reassignment and deployment of non -mission -critical personnel from city departments as requested by the City of Renton EOC. Notification This ESF can be activated through the Renton EOC Duty Officer, Renton EOC Director, Department Operation Centers, or an Incident Commander. Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Resource What resources are currently Renton EOC Renton EOC Request available? Renton Parks and What resources are nearby or Recreation accessible through mutual aid? Renton Public Works What methods for resource delivery are available? Resource Where are the resources Renton EOC Renton EOC Procurement located? Are there supplies/vendors/other sources to procure from? Are these resources considered emergency procurement? Resource What is the cost of the resource? Renton EOC Renton EOC Purchase Renton Finance October 2023 139 How will the resource be purchased? What funding will be used to purchase the resources? Resource How quickly are these resources Renton EOC Renton EOC Management needed? What is the priority level? Where are the resources going and who is responsible? Procedures • Resource requests beyond the capability of normal day to day operations will be received and processed through the Renton EOC. Requests for resources may be initiated by the Incident Command organization in the field, by DOCs, or by other organizations or entities that have been granted access to the City of Renton EOC through standing plans or agreements, whether formal or informal. • Resource procurement will be driven by the operational needs of the incident. Therefore, normal procurement procedures established by the City of Renton may be waived to support the urgencies of the emergency or disaster. Waiver of these procedures is supported by Renton City Code. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 140 Educational programs that encourage area populations including businesses to be self- sufficient for a minimum of two (2) weeks. Training of city departments that emphasize the need to safeguard city resources from the effects of an emergency or disaster. The collection and compilation of resource inventories, and procurement data. Preparedness Statement of Purpose: Responsible agencies undertake planning and preparedness activities to ensure the Core Response Capabilities which allow us to coordinate the centralized management and logistical resource services. Core Capability Activity Responsible Agency Develops and maintains the Renton Comprehensive Emergency Management Plan identifying existing department and division resources and coordinating which city department has responsibility for each ESF/Annex capability. Develops and maintains the Continuity Plan for the Renton Executive city. Services Provide public education, encouraging residents to be prepared and self-sufficient to be at least two weeks ready. Provide emergency management training, drills, and exercises in support of this ESF to city department/divisions. Ensure all resources are typed according to the Renton Executive National Incident Management System (NIMS). Services Planning Plan to administer a personnel resource registration Parks and program as outlined in Chapter 118-04 WAC Recreation Emergency Worker Program. Establish a program or plan to coordinate the overall Renton Human reassignment and deployment of non -continuity Resources and Risk personnel from city departments as requested. Management Work with primary and support agencies to establish City of Renton and review policies and procedures governing Finance procurement and purchasing Prepare plans and/or maintain data that facilitates the procurement of available resources, which are likely to be needed during an emergency or disaster. Renton Regional Identify and establish procedures to relocate Fire Authority essential resources away from hazard potential areas (as identified in the Renton Annex to the King County Regional Hazard Mitigation Plan). October 2023 141 Operational Maintains the EOC to be ready at any time for an Renton Executive Coordination activation. Services Coordinates acquisition, development, and maintenance of shared resource lists, directories, and databases. Renton Executive Services Coordinates the strategic placement of critical emergency supplies within the city. Ensure resource typing and inventory records are maintained for the city. Assist in identifying existing departments resource inventories of major equipment, maintaining, and updating records to provide to the City of Renton Logistics and Supply EOC. Renton Finance Assist in maintaining vendor and supplier records to Chain Management identify where department resources may be supplemented, replaced, or repaired during an emergency or disaster. Identify resource vendors, suppliers or locations where departmentally controlled assets may be supplemented, replaced, or repaired during an emergency or disaster. Maintain inventory records to accurately represent All departmentally controlled assets and resources. Identify existing departments/divisions resources available to assist in the response and recovery activities of an emergency or disaster. ot Furpose: Coordinate the centralized management and logistical resource capabilitiesStatement .. Core Capability Activity Responsible Agency(s) Provide available personnel and resources for emergency or disaster work. Adhere to Washington State Emergency Worker Registration Program and notify Renton Emergency Management for management. All Provide representative or subject matter expert to Operational the EOC when requested. Attend department/division briefing to coordinate Coordination disaster information and request resources needed to accomplish response and recovery activities. Ensure that operational response and recovery activities are properly coordinated. Resources are to Renton Executive be procured within the parameters established by Services the Policy Advisory Group and the City of Renton October 2023 142 Finance Department, and under the emergency powers provided by city code and state statute. Receive direction from the Policy Advisory Group and the Finance Department on any limits or other parameters established for procurement. Conduct a department/division briefing to determine the scope of the emergency or disaster, resource needs, EOC activation, and status of city response and recovery capabilities. Assist the City of Renton EOC as requested with Renton Human personnel issues and coordinate the reassignment of Resources and Risk other city personnel for disaster assignments. Management Organize and register civilian volunteers to be Renton Parks and utilized in the field when requested, providing Recreation information on deployment to the Renton EOC Provide coordination to perform damage Renton Community assessment activities. and Economic Provide guidance on resource needs for long-term Development recovery. Maintain departmentally controlled resource inventories. All Relocate essential resources away from hazard areas if vulnerable to the disaster. Coordinate or delegate the procurement of resources within the organizational structure of the Renton Executive Logistics and Supply City of Renton EOC. Services Make city parks facilities available for personnel Chain Management registration, staging, relocation, donations Renton Parks and management, debris removal, and emergency Recreation worker or general population shelters. Provides resource support as available to assist in Washington State the response and recovery phases of an emergency or disaster. EMD Forward situation reports and resource requests to Situational Assessment the King County EOC or the Washington State Renton Executive Emergency Management Division and other partner Services agencies. October 2023 143 Situational Awareness Continue communication with the county and state Renton Executive through situation reports. Services Revise policies and procedures to correct deficiencies learned from the emergency or disaster. Submit revised inventory lists of departmentally controlled assets and resources for inclusion in City of Renton EOC documentation. Submit a revised resource list of vendors and other suppliers or locations for inclusion in City of Renton EOC documentation. All Follow appropriate policies and procedures in completing the required documentation to justify emergency services, contracts, purchases, and expenditures. Update resource lists with information gained as a result of the disaster. Update inventory lists of departmentally controlled assets and resources. Forward completed documentation for Renton Parks and departmental costs incurred and volunteers utilized to the Finance Department. Recreation Assist departments/divisions with disaster insurance claims for personnel injuries/death, damaged or destroyed city resources. Renton Human Planning Resources and Risk Work with the City Attorney to handle Management documentation of liability claims filed against the city. Attend a post -incident review to evaluate the City of Renton EOC procedures to include the resource procurement and allocation process. Compile documentation for departmental costs incurred and volunteers utilized. Revise internal Renton Finance policies and procedures to correct deficiencies King County EOC learned from the emergency or disaster. Coordinate FEMA reimbursement process if a Presidential Disaster Declaration is issued for the event. Coordinate revision of City of Renton's EOC, CEMP and other emergency management policies and procedures to correct deficiencies learned from the emergency or disaster. Renton Executive In accordance with the Renton Disaster Recovery Plan (ESF 14) assist departments/divisions in Services compiling documentation for costs incurred by the emergency or disaster and coordinate with Finance for Public Assistance grant administration. October 2023 144 Conduct a post -incident review to evaluate the City of Renton EOC procedures to include the resource procurement and allocation process. Continue to coordinate response and recovery activities through the City of Renton EOC, if activated. Submit revised inventory lists of departmentally controlled assets and resources for inclusion in City of Renton EOC documentation. Renton Regional Fire Authority Revise policies and procedures to correct deficiencies learned from the emergency or disaster. Complete documentation for departmental costs incurred by the emergency or disaster. Resource Requirements • Greater Renton Community Organizations Active in a Disaster (COAD) contacts list • City of Renton EOC resource lists • City of Renton department -specific inventory records • City of Renton vendor records Terms and Definitions See Basic Plan References • Washington State Comprehensive Emergency Management Plan • King County Comprehensive Emergency Management Plan • City of Renton EOC resource lists • Greater Renton COAD Database • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) • Logistics Management and Resource Toolkit to the Puget Sound Regional Catastrophic Disaster Coordination Plan (Volunteer and Donations Management) • King County Regional Hazard Mitigation Plan • City of Renton Disaster Recovery Framework • City of Renton Emergency Operations Center (EOC) Standard Operating Procedures (SOP) for Finance/Administration Section and Logistics Section. October 2023 145 Appendices Form Requesting Assistance (WA 213 RR) WA RESOURCE REQUEST FORM (ICS 213 RR} 1. Mission Number & Incident Name: 2. Requesting Agency: 3. Date & Time:(mrtmddfyy-oo:ool 4. Requester Tracking Number: 5. Resource Requested SHADED AREA TO BE FILLED BY LOGISTICS SECTION a, ply. b. Kind C. Tppe d. Detailed ilLm desnxptinn anEVor of" tube accomplished: (Yrtat Needed Date & Time g. Cost ilrmown➢ of lin rn} charaGfe1js5cs, brand, specs, exyerienoe, Size, etc.] and, if applicable. e. Requested f. Estimated pu rposa+use, diagrams and other info. O G. Additional PersonneLfSuppart Needed: VdverX-udEic.) T. Duration needed: 4 8_ Requested DeliveryfReporting Location_ Mddemlamknarksek) 9. POC at Deliverolipporting Location_ (Name 6 Cordaad inn" 10. Suitable S ubsbtutes andfor Suggested Sourc s:(Ir tnwm) 11_Priority: ❑Life5aving ❑Inciieut3lahilizaUm ❑ Properly Preservation 12. a. Have all cemrnencial resources been exhausted: L Yes No 13. Requestor is willing tD provide Funding: ❑ Yes ❑ No b_ Have all local resources been exhausted- L Yes No It "No', explain: c_ Have all m utual aid re-�s been exhausted- L Yes —No id. Requested by NameiPosition IL phonelemal: 7Request Autharized by: 16. EDCIECC Logistics Tracking Number: 17_ Name of SupplierfPOC, PhonelFardEmaiI- ifl. Notes: a _m 19. Approval Signature of Authoraed Logistics Representative: 2l}. Date $ Time: lnnuadyy-oo:ool 21. Order placed by (check box): ❑ ORD UNIT �_] PROC UNIT L] OTHER 22. Elevate tD State: ❑ 23. State Tradring #: 24. Mutual Aid Tracking #: mL eplyfCommerts from Financenance Seoteo Signature: 27_ Date & Time: tnrrYdd"-MDQj Original to: Documentation Unit Copies to: Logistics Section, origialliing E$Ffagency, and Finance & Administration Section October 2023 146 Primary Agency: Renton Regional Fire Authority Public Health — Seattle and King County Support Agencies: American Red Cross City of Renton Executive Services Department City of Renton Human Resources and Risk Management King County Emergency Medical Services King County Medical Examiner Private Ambulance Companies Valley Medical Center Northwest Healthcare Response Network Introduction Purpose The purpose of Emergency Support Function (ESF) 8 is to outline the organization and operational concepts, responsibilities, and procedures to accomplish coordinated public health, mortuary, and medical services to reduce death and injury during emergency situations and restore essential health, mortuary, and medical services within a disaster area. ESF 8 will identify and meet the health and medical needs of individuals and communities impacted by an emergency or disaster through coordination with Public Health Seattle & King County and the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 8. The primary and supporting core capabilities are defined to support the execution of Public Health and Medical operations for this ESF as follows: Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and federal authorities to provide mortuary services, including temporary decedent storage or permanent internment solutions, sharing information with mass care services for the Duroose of reunifvina familv October 2023 147 members and caregivers with missing persons/remains, and providing counseling to the bereaved. ... .. . .... Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. • Conduct appropriate measures to ensure the protection of the health and • • safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities Provide life -sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. • Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and for response personnel engaged in lifesaving and life -sustaining operations. Ensure the capacity for timely communications in support of security, • • situational awareness, and operations, by any and all means available, • among and between affected communities in the impact area and all response forces. Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The Renton Regional Fire Authority (RFA) will operate under the King County Comprehensive Emergency Management Plan, ESF 8 for disaster related health and medical services and the Renton Regional Fire Authority Mass Casualty Incident (MCI) Plan. The Incident Command System (ICS) should be used in any size or type of disaster to manage response personnel, facilities, and equipment. Emergency Medical Technicians (EMT) or other responders who provide emergency medical assistance in the City of Renton shall operate under 2023 EMT King County Patient Care Guidelines. The City of Renton and Renton RFA will use mutual aid agreements when the city's resources are depleted or committed. An MCI may be declared to October 2023 148 allow Emergency Medical Services (EMS) personnel to follow the established written emergency protocols as referenced in the Seattle -King County MCI Plan. Primary and supporting agencies will follow the guidelines and policies also stated in the King County EMS Protocol, the Pre -Hospital Emergency Triage and Treatment Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan, and the Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury and death, public and private property damage, environmental degradation, economic hardship to business, families, and individuals, and disruption of local government. Hazards such as an epidemic, disease outbreaks, or chemical and radiation emergencies may also cause significant impacts on the overall health of the population. The City of Renton may seek county, state, and Federal public medical care assistance in the event that a natural, man- made, or technological disaster exceeds local resources. Hospitals, nursing homes, pharmacies and other medical or health care facilities may be structurally damaged or destroyed. Those facilities that survive with little or no structural damage may be rendered unusable or only partially usable because of interruption of utilities (power, water, sewer), or the inability of staff to report for duty. Medical and health care facilities that remain operational and have the necessary utilities and staff may be overwhelmed by the "walking wounded" and/or other seriously injured patients who are transported to these facilities in the immediate aftermath of an emergency or disaster. Medical supplies and equipment will likely be in short supply. Most health care facilities maintain only inventory stock to meet their short-term (24 to 36 hours) normal patient load needs. Disruptions in local communications and transportation systems could prevent timely resupply. Uninjured persons who require daily medications such as insulin, anti hypertensive drugs, and other lifesaving and health protecting medications may have difficulty in obtaining these medications because of damage or destruction of transportation and distribution routes, normal supply locations, and general shortages within the disaster area. Patients who are dependent on critical medical services, such as kidney dialysis or chemotherapy, may also be put at risk by the interruption to medical supply chains, staffing shortages, or compromised facilities. Public Health Agencies, healthcare facilities, and EMS will deliver medical countermeasures to exposed populations and complete triage and initial stabilization of casualties while beginning definitive care for those likely to survive injury and/or illness. In the unfortunate event of loss of life, fatality management services may include proper recovery, handling, identification, transportation, tracking, storage, and final disposition of human remains and effects. Additionally, these agencies will mobilize and/or request all critical resources to establish command, control, and coordination within the affected communities to meet basic human needs, stabilize the incident, and transition to recovery. October 2023 149 Concept of Operations It is likely that public demand for health information and health and medical services will increase during disasters. Primary and secondary agencies will coordinate information and work to identify, manage, and obtain medical resources including but not limited to medications, supplies, equipment, transportation, facilities, and staffing. Collaboration with local and county Emergency Operating Centers (EOCs) to provide logistical support for medical needs shelters, alternate care facilities, medication centers, mortuary operations, family assistance centers, and other field response locations will be essential. Public Health, Mortuary and Medical Services • The provision of basic and advanced life support services shall be provided per existing standard operating procedures, patient care guidelines, and treatment/transfer protocols as promulgated or coordinated by the Emergency Medical Services Division of Public Health —Seattle & King County. • Activation of the health and medical Joint Information System (JIS) may be needed to coordinate the content and timing for release of accurate and consistent health and medical information to the public, media, and community response partners. • Resources within the affected area may be inadequate to transport casualties from the scene or treat them in local hospitals. Additional medical capabilities will urgently be needed to supplement and assist in triage and treat casualties in the affected area and to transport to the closest appropriate hospital or other health care facility. Medical resupply will be needed throughout the event area. • The Incident Commander will establish the overall health and medical response and recovery objectives. • The damage and destruction caused by a natural or technological event will produce urgent needs for mental health crisis counseling for victims, their families, and emergency responders. • Health and medical services will be restored during the recovery period as soon as practical and within the limitations and capabilities allowed of affected agencies. • Primary agencies will lead investigations into the cause and manner of death resulting from an emergency or disaster. • Public health emergencies may require implementation of public health measures to contain and control communicable diseases or spread of environmental hazards. • The Renton EOC may need to support the coordination of the blood distribution system through Bloodwork Northwest. • Implement local medication distribution strategies directed by the Local Health Officer. • Public health emergencies may require implementation of public health measures to oversee regional health and medical surge capacity measures associated with added capacity or mobilization of volunteer personnel and manage communicable disease and environmental health investigation and mitigation. October 2023 150 • Support of recovery activities aimed at restoring health and medical services to pre - event status. Mass Care Services • The American Red Cross may support the Emergency Medical Services response with additional resources within the scope of their mission and as resources are available. • Renton Parks and Recreation may work to identify potential shelter and mass care sites within the City of Renton. • Renton Parks and Recreation may coordinate the provision of emergency care at shelters and congregate care facilities. • Renton community members who are seniors, children, disabled, homeless, non-English speakers, low-income or otherwise in need of ongoing support, will be more vulnerable during and after an emergency. A partnership approach will be needed between government, private industry, volunteer agencies and the media to ensure essential health -related information and services reach vulnerable residents during an emergency. • The use of gymnasiums and community centers as temporary, alternate care facilities, and family assistance centers may be necessary. Warehouses or airport hangars may be used as temporary morgues as needed by the King County Medical Examiner. Environmental Response • Damage to chemical and industrial plants, sewer lines and water distribution systems, along with secondary hazards such as fires, may result in toxic environmental and public health hazards to the surviving population and response personnel. • Disruption of sanitation services and facilities, loss of power, and mass congregating of people in shelters may increase the potential for disease and injury. • Hazardous materials incidents will present unique problems to patient care as the patients themselves may be contaminated and considered hazardous. Damages to the transportation systems may delay medical transports and outside assistance from other agencies. Impacted drinking and wastewater systems may complicate health care and possibly add to the victim or patient totals. Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 8 includes communicating with the Whole Community during public health, mortuary, and medical response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). October 2023 151 ESF 8 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization Public Health — Seattle and King County and the Renton RFA are responsible for providing public health, healthcare, emergency medical, and mortuary operations within the city. The Renton EOC will provide support to the lead agencies for this ESF. Notification ESF 8 can be activated through the following channels: • Public Health Seattle and King County • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to Renton community; in a planned event situation; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. Essential Elements of Information EEI Description Patients Number and location of: Renton Regional Fire Renton RFA Authority - Impacted patients. Renton Valley - Patients on ventilation Renton Valley Medical Medical Center or other life -sustaining Center medical support devices Renton EOC Medical Number, name, and location Renton Regional Fire Renton RFA Facilities of: Authority Renton Valley - Impacted medical Renton Valley Medical Medical Center facilities. Center - Medical facilities Renton EOC operating on generator Northwest Healthcare power. Response Network - Evacuated medical facilities. October 2023 152 - Closed medical facilities Community and Economic Development Logistics • Available medical Renton Regional Fire Renton RFA stations Authority • Available points of Renton Valley distribution Renton Valley Medical Medical Center • Resources pre- Center positioned in medical Renton EOC stockpiles. Northwest Healthcare • Location of medical Response Network evacuation airports Renton Executive Services Procedures The Renton Regional Fire Authority operates under the King County Emergency Medical Services guidelines. For a Mass Casualty Incident, the Renton Regional Fire Authority follows the procedure written in the Seattle -King County Mass Casualty Incident (MCI) Plan. Public Health - Seattle & King County follows procedures written in the King County, Washington, Comprehensive Emergency Management Plan, ESF 8, Health, Medical, and Mortuary Services. As a region the Puget Sound area follows guidance provided in the Pre -Hospital Emergency Triage and Treatment Annex and the Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 153 Reduce medical worker and first responder exposures Public Health - through identified and procured personal protective Seattle and King equipment (PPE). County Provide employee information, education, and Human Resources resources on best practices to prevent or mitigate and Risk workplace safety and health hazards. Management Maintain access to the Strategic National Stockpile Public Health - Planning (SNS). Seattle and King County Monitor communicable diseases through surveillance, investigation, and community containment. Public Health, Minimize the spread of diseases through public health Public Health - Healthcare, and interventions such as vaccinations and/or booster Seattle and King Emergency Medical shots. County Services .:bnarPc Statement ot Purpose: Jrevelop and maintain primary and secondary potential sources tor medical and general health supplies and resources including training, personnel, facilities, and medical related equipment that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Provide first aid training classes to the public. American Red Cross Provide health training and educational classes to the public. Valley Medical Identify potential sources for medical and general Center health supplies that will be needed during a disaster. Maintain employee health and safety policies. Renton Human Resources and Risk Management Work with local health care providers to establish disaster treatment centers within the City of Renton. Provide ongoing medical service training to RRFA personnel. Planning Renton RFA Provide periodic CPR training classes to the public. Establish transport procedures to facilitate disaster operations. Coordinate and manage health and medical training and exercise opportunities for healthcare providers throughout the region. Public Health - Develop operational and tactical plans for health and Seattle and King medical response. County Assess the region's vulnerability to the health impacts of emergencies and disasters. October 2023 154 Provide ongoing health protection activities such as vaccinations, provider education, and food and water safety assurance. Adhere to the Americans with Disabilities Act (ADA) and ensure Access and Functional Needs (AFN) standards All Agencies are met in public health and medical needs to individuals. Response Statement of Purpose: Coordinate and mobilize resources to support the assessment and stabilization of impacted human health concerns during a disaster or emergency. Core Capability Activity Responsible Agency(s) Establish Incident Command for on -scene emergency Renton RFA operations. Provide representatives to the Renton EOC as necessary. Request additional resources and other assistance via the Renton EOC. Activate the ESF 8 Area Command Center, Joint Information System and MAC Group as appropriate. Provide leadership and direction in responding to health and medical emergencies across King County consistent with the authority of the Local Health Public Health - Officer. Seattle and King Maintain 24/7 Duty Officer program and serve as the primary point of notification for health and medical County emergencies in King County. Coordinate requests for medical resources with private Operational Coordination vendors, the King County Emergency Operations Center, and the State EOC, as needed. Non -medical resources may be requested through King County Emergency Operations Center through the Renton EOC Renton EOC. Coordinate internal communication related to employee health and safety in alignment with county, state, and federal guidance. Recovery: Post -incident, Renton Human lead or contribute to discussions and After -Action Resources and Risk Report/Improvement Plan items related to employee Management health and safety. All supervisors, managers, and leaders at every level will promptly disseminate health and safety messages All City of Renton downward within their respective departments, departments divisions, and work groups to ensure they are received and understood by all employees. October 2023 155 Provide basic life support (BLS) to ill or injured persons. Coordinate the transport of ill or injured persons. Request additional medical services as needed; determined by incident casualties. Establish first aid stations where necessary. Renton RFA Provide logistical support for evacuation of medical facilities and medically fragile residents during an evacuation order. Request and coordinate the arrival of critical incident stress debriefing teams. Provide limited emergency medical transportation capability. King County Emergency Medical Services Provide advanced life support (ALS) services in response to ill or injured persons. Provide limited first aid response to injured. Renton Police Provide direct medical care to injured and ill persons at Valley Medical appropriate fixed and other facilities. Center Provide epidemiological surveillance, case investigation, and follow-up to control infectious disease, including acts of bioterrorism and outbreaks of Public Health, food borne illness. Healthcare, and Provide medical advice and treatment protocols Emergency Medical regarding communicable diseases and other biological Services hazards to EMS, hospitals, and healthcare providers. Coordinate assessment and response to disaster consequences affecting food safety, water quality, and sanitation. Coordinate the response of regional veterinarian services and animal care groups. Public Health - Direct response activities to vector -borne public health Seattle and King emergencies. County Direct and manage medical surge capabilities including alternate care facilities, medication centers and temporary morgues. Direct and manage regional isolation, quarantine, and other control measures necessary in response to disease outbreaks. Direct and manage mass vaccination and antibiotic dispensing operations. Support the King County Department of Community and Human Services and the American Red Cross in meeting demands for regional mental health services. Assist in the transportation of injured. Private Ambulance Companies Implement disease control measures at the direction of Renton RFA the Local Health Officer. October 2023 156 Coordinate and collaborate with community response agencies in identifying environmental impact, Public Health - Environmental remediation, and recovery activities. Seattle and King Response/Health Assess the health and medical impacts and potential County consequences posed by emergencies and disasters and and Safety determines appropriate courses of action. Coordinate regional critical incident stress management King County for first responders. Emergency Medical Services Coordinate through the Renton EOC to transition city owned facilities into medical sites (medication centers, Renton RFA family assistance centers, etc.) Coordinate through the Renton EOC to transition medical patients as needed to a mass casualty or fatality management site including the managing and Renton RFA tracking of patients. Support mass care sheltering plans throughout the county in coordination with the American Red Cross Public Health - and ESF 6 Mass Care agencies. Public Health's role in Seattle and King mass care sheltering will focus on assisting with County environmental health assessments at shelters. Mass Care Services Oversee a family assistance center to provide a private, safe, and secure place for loved ones of deceased King County Medical disaster victims to gather, and to facilitate necessary communication with the KCMEO, and to facilitate the Examiner coordination of psychosocial support. Provide emergency first aid, supportive counseling, health care for minor illnesses and injuries to individuals in mass care shelters if qualified personnel are available, and coordinates support activities at American Red Cross other sites with Public Health- Seattle/King County. Acquaint families with available health resources and services and make appropriate referrals. Conduct outreach with communities during public Renton RFA health emergencies to continue education of health Valley Medical Planning impacts and recommended protective actions. Center Coordinate the planning and response activities for Public Health - medical and health assistance in the event of an Seattle and King emergency or disaster. County Coordinate and manage incident information and Public Health - Situational medical resources for healthcare agencies across King Seattle and King Awareness County. County Monitor and assure Renton's drinking water supply is Renton Public Works safe. Public Information Direct the development and dissemination of health Public Health - and Warning messages to the public, media, response partners, and Seattle and King community -based organizations. County October 2023 157 Activate the Public Health Information Call Center as needed. Amplify Public Health messaging and communicate all official public health media alerts to the community of Renton. Renton Executive Services On -Scene Security, Secure medical scenes as needed and the provision of Protection, and Law law and order for emergency utility, medical, and Renton Police Enforcement response support services. Track incident related deaths resulting from emergencies and disasters. Authorize the release of remains of the deceased. King County Medical Provide notification of emergency morgue locations. Examiner Coordinate transportation of the deceased. Manage human remains related to the disaster. Fatality Assist the Medical Examiner with the identification of deceased persons. Renton Police Management Provide supportive counseling for the family members American Red Cross of the dead and injured. Police/Fire Chaplains Assist in the transportation of the deceased. Private Ambulance Companies Resource Requirements • Personal Protective Equipment (PPE) • Medications and Pharmaceuticals • Other Medical Supplies as needed to support the execution of ESF 8. • Access to the Strategic National Stockpile. References • Seattle -King County Mass Casualty Incident (MCI) Plan October 2023 158 • King County Comprehensive Emergency Management Plan, ESF 8, Public Health and Medical Services • Pre -Hospital Emergency Triage and Treatment Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan • Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan • 2023 EMT King County Patient Care Guidelines under Dr. Thomas Rea Harborview Medical Center Terms and Definitions • Mass Casualty Incident (MCI): an incident in which emergency medical services resources, such as personnel and equipment, are overwhelmed by the number and severity of casualties. • Pandemic: a widespread occurrence or epidemic of an infectious disease over a whole country or the world at a particular time affecting a substantial number of individuals. • Strategic National Stockpile: The United States' national repository of antibiotics, vaccines, chemical antidotes, antitoxins, and other critical medical supplies. Appendices None October 2023 159 Primary Agency: Renton Regional Fire Authority City of Renton Police Department Support Agencies: City of Renton Executive Services City of Renton Community and Economic Development Department City of Renton Public Works Department King County Emergency Operations Center King County Sheriff's Office Mutual Aid Agencies Voluntary Organizations Washington State Department of Transportation, Aviation Division Washington State Emergency Management Division Washington State Military Department, National Guard Introduction Purpose The purpose of Emergency Support Function (ESF) 9 is to coordinate the rapid deployment of search and rescue resources to provide specialized life-saving assistance and for the coordination and effective utilization of all available resources in the conduct of Search and Rescue (SAR) operations, including: • Structural collapse (urban) search and rescue. • Maritime/coastal/waterborne search and rescue. • Land search and rescue. The National Response Framework (NRF) covers Disaster SAR, specifically operations following a presidential disaster declaration, and provides information on Urban Search and Rescue (US&R), maritime/waterborne SAR and Land SAR. The following Core Capabilities support the roles and responsibilities of ESF 9. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: .. ...• • Deliver traditional and atypical search and rescue capabilities, including • • personnel, services, animals, and assets to survivors I need, with the goal of October 2023 160 saving the greatest number of endangered lives in the shortest time possible. ... .. . .... Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. • . Establish and maintain a unified and coordinated operational structure and .. process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. • Conduct appropriate measures to ensure the protection of the health and • • safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and Federal authorities to provide mortuary processes, temporary storage, or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family members and caregivers with missing persons/remains, and providing counseling to the bereaved. Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Provide lifesaving medical treatment via Emergency Medical Services and • related operations and avoid additional disease and injury by providing • targeted public health, medical, and behavioral health support, and products to all affected populations. Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies State law encompasses both wildland and disaster search and rescue within the definition of land search and rescue, RCW 38.52.010 Section 7. The Federal government separates the two and covers wildland search and rescue in the National Search and Rescue Plan, and disaster search and rescue, specifically urban search, and rescue, in the National Response Framework. In the event of a catastrophic incident, local authorities may be overwhelmed and in October 2023 161 accordance with RCW 38.52.050, it may be necessary for the State Emergency Operations Center (SEOC) to assume operational coordination of SAR operations until such time as local authorities regain control. • Land search and rescue operations are primarily initiated, conducted, and directed by the City of Renton Police Department. • Water search and rescue operations are primarily initiated, conducted, and directed by the Renton Regional Fire Authority. • Air search and rescue for missing for downed civil aircraft is the responsibility of the Washington State Department of Transportation (WSDOT) as defined by Chapter 47.68 RCW and Chapter 468.200 WAC. Situation Overview The wide range of and easy access to outdoor recreational activities in the City of Renton and the large number of people who participate in those activities results in a significant number of lost, injured, killed, or in need of rescue every year. Incidents involving lost or missing children and the elderly in urban/suburban areas are also increasing. The City of Renton is vulnerable to airline crashes, terrorist activities, earthquakes, floods, landslides, and severe weather. Such disasters can result in large, multi -jurisdictional search and rescue operations. A major earthquake, for instance, would trigger search and rescue operations involving Renton Regional Fire Authority (RFA) personnel, City of Renton personnel, statewide search and rescue volunteers, the Washington National Guard, responders from neighboring jurisdictions, federal response agencies including the military, and the Federal Emergency Management Agency (FEMA) Urban Search and Rescue (USAR) Task Forces. SAR missions involving searches in urban and suburban areas will increase as the population and recreational opportunities continue to grow. Natural and technological disasters will potentially cause great damage to the transportation system causing delayed outside resources, and thus will increase the scope and urgency of SAR operations. The widely differing terrain and climatic conditions in the state mandate a locally based SAR first response system. Concept of Operations Land search and rescue operations are primarily initiated, coordinated, and directed by the City of Renton Police Department in accordance with state and local jurisdiction plans using local resources registered in accordance with Chapter 118-04 WAC. Requests for additional resources, including special skills, expertise, or equipment are coordinated through the Renton EOC and the Renton RFA Department Operations Center (DOC) when requested. Land search and rescue services may be requested through Valley Communications Center from King County Dispatch (King County Sheriff's Office), the King County Emergency Operations Center (KC EOC), Washington State Emergency Management Division, or the City of Renton Emergency October 2023 162 Operations Center (EOC). The National Incident Management System will be utilized for the on - scene management of search and rescue operations within the City of Renton. Land SAR o Renton Police will request search and rescue resources when requested by the on -scene incident commander, via the Valley Communications Center from King County Dispatch. o Renton Public Works is responsible for providing heavy equipment in support of search and rescue operations. o Renton Community and Economic Development will provide technical advice concerning building safety and structural stability, as requested. o The Washington State Emergency Operations Center (WA SEOC) Alert and Warning Center (AWC) will issue a state mission number when notified of a SAR mission by an authorized official. The issuance of this mission number authorizes the employment of local volunteers under the provisions and protection of Chapter 38.52 RCW. o The WA SEOC, upon receiving a request for assistance from an authorized official, will coordinate the resources in support of meeting the needs of the requesting jurisdiction. The State SAR Coordinator may be deployed to the scene to provide this coordination. Air SAR o Air search and rescue for missing or downed civil aviation aircraft is the responsibility of Washington State Department of Transportation, Aviation Division (Chapter 47.68 RCW). o The Washington State Emergency Management Division will issue a mission number to an authorized official in response to a downed or missing aircraft and will coordinate this with the Washington State Department of Transportation, Aviation Division. The Aviation Division Incident Commander may obtain the mission number on behalf of the City of Renton in order to facilitate response. o Upon location of downed aircraft, the incident becomes a land search and rescue operation under the direction and control of Renton Police. The Washington State Department of Transportation Aviation Division Incident Commander provides support as available, and the National Transportation Safety Board and Federal Aviation Administration assume responsibility for the crash site for investigatory purposes. Maritime/Coastal/Waterborne SAR o Water search and rescue operations are primarily initiated, coordinated, and directed by the Renton Regional Fire Authority. o Renton Regional Fire Authority requests search and rescue services through zone coordinator and/or dispatch for additional resources. Whole Community October 2023 163 The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 9 involves communicating with the Whole Community during Search and Rescue preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 9 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The City of Renton Police Department and Renton Regional Fire Authority are responsible for search and rescue operations within our jurisdiction. The Renton EOC will provide support to the lead agencies for this ESF through the Operations Section. Notification This ESF can be activated through several channels: • Renton Police Department • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat unmitigated risk to the Renton community or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. Description C• • • Status of SAR Mission to include: o Number of rescues (anticipated and actual) o Number of search areas Renton Police SAR Mission o Number of search areas Renton EOC completed. Renton RFA o Number of personnel assigned. o Number of search dogs o Number of current areas of operation October 2023 164 o Limiting factors or shortfalls SAR Resources to include: o Type Renton Police Resources Renton EOC o Assignment Renton RFA o Status Local casualty collection point (assessed by medical personnel) to Renton Police include: Renton RFA Renton EOC Medical o Injury status o Confirmed deaths Local hospital status to include: Northwest Health Renton Police o Hospital capacity Response Network Renton EOC o Availability of beds This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 165 Develop standard operating procedures to coordinate water search and rescue operations. Develop programs to provide education to the community and training for search and rescue personnel. Renton RFA Participate in emergency management training, drills, and exercises in support of this ESF. Planning Renton Police Appoint and maintain a liaison with the City of Renton EOC, mutual aid agencies, and area search and rescue teams. Plan for the arrival and coordination of spontaneous Renton Executive and/or unsupervised volunteers. Services Response of Purpose: Agencies undertake responsibilities to ensure rapid response or deployment of RescueStatement resources for Search and operations and capabilities. Core Capability Activity Responsible Agency(s) Initiate, coordinate, and direct search and rescue operations to locate persons in distress, within the Mass Search and geographical area of the City of Renton. Renton Police Ensure the synchronized deployment of local, Rescue Operations regional, or national resources to reinforce ongoing Renton RFA search and rescue efforts. Mobilize all critical resources and establish King County Sheriff's command, control, and coordination structures Office within the affected community throughout the Renton Police duration of the incident. Renton RFA Appoint a Search and Rescue (SAR) Renton Police Coordinator/Liaison to field operations. Appoint liaison to Renton EOC Operations section. Renton RFA Operational Provide trained personnel for technical advice Coordination concerning damage assessment of structures Renton Community through the City of Renton's Damage Assessment and Economic Annex of the Comprehensive Emergency Development Management Plan. Washington State Provide personnel, equipment, and resource support EMD, WA to search and rescue missions. Department of Transportation, Public Health, Complete triage and initial stabilization of casualties. Healthcare, and Emergency Medical Deliver medical countermeasures to exposed Renton RFA Services populations. October 2023 166 Deliver information sufficient to inform decision making regarding immediate lifesaving and life - Situational Assessment sustaining activities and engage governmental, All Responding private, and civic sector resources within and Agencies outside the affected area to meet basic human needs and stabilize the incident. Resource Requirements Training IS 100, 200, 700, 800. Renton Regional Fire Authority Technical Rescue Team Training References • National Response Framework, ESF 9 • National Search and Rescue Plan • U.S. Department of Defense Joint Publication 3-50.1: National Search and Rescue Manual • Washington State Comprehensive Emergency Management Plan • King County Comprehensive Emergency Management Plan • Structural Collapse and Rescue Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan Terms and Definitions See Basic Plan Appendices None October 2023 167 Primary Agency: Renton Regional Fire Authority Support Agencies: City of Renton Executive Services Department City of Renton Parks and Recreation City of Renton Police Department City of Renton Public Works Department Fuel Providers and Pipeline Companies King County Emergency Operations Center King County Mutual Aid Agencies National Weather Service Public Health — Seattle and King County Puget Sound Clean Air Agency U.S. Department of Transportation Washington State Department of Ecology Washington State Department of Health Washington State Department of Transportation Washington State Patrol Introduction Purpose The purpose of Emergency Support Function (ESF) 10 is to identify and designate local jurisdictional roles and responsibilities for managing emergent hazardous material incidents and other unanticipated releases within the City of Renton. Activities set forth in ESF 10 endeavor to minimize exposure and damage to human health and safety caused by the actual or threatened release of hazardous materials and other releases. ESF 10 aims to protect emergency responders and the populace in affected areas, and to minimize damage to the environment from the adverse effects of a hazardous materials incident in the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 10. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: October 2023 168 Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. ... .. . .... Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. • Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life -sustaining operations. Ensure the capacity for timely communications in support of security, • • situational awareness, and operations, by any and all means available, • among and between affected communities in the impact area and all response forces. Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies In 1986 Congress enacted the Emergency Planning and Community Right to Know Act (EPCRA) as part of the Superfund Amendments and Reauthorization Act (SARA) due to public concern regarding the environmental and safety hazards posed by the storage and handling of toxic chemicals. This act, known as SARA Title III, established requirements for Federal, state, tribal and local governments to provide guidance for off -site emergency planning and notification to minimize exposure and/or damage to human health and safety or to the environment. This mandates that every facility using, storing, or manufacturing hazardous chemicals make public its inventory and report every release of a hazardous chemical to public officials and health October 2023 169 personnel. Clean-up and disposal measures must be coordinated between the responsible party and city, state, or Federal regulatory agencies affiliated, or private clean-up and disposal contractors as determined by the nature and severity of the release. The King County Local Emergency Planning Committee (LEPC), to which the City of Renton belongs, plans for hazardous materials emergencies by collecting information from public and private organizations with chemical inventories. This is required under the SARA Title III/EPCRA Program. The Revised Code of Washington Title 70.136.010 outlines the intent of the legislature to promote and encourage advance planning, cooperation, and mutual assistance between applicable political subdivision of the state and persons with equipment, personnel, and expertise in the handling of hazardous materials incidents, by establishing limitations on liability for those persons responding in accordance with the provision of RCW 70.136.020 through 70.136.070. Washington Administrative Code (WAC) 118-40 covers hazardous chemical emergency response planning and community Right -To -Know reporting. Occupational Safety and Health Administration (OSHA) regulation 29CFR 1910.120 (q), WAC 296-305-03002, and WAC 296-824 identifies the training levels for hazardous materials response teams. This is the minimum level of training provided to the Renton Regional Fire Authority Hazardous Materials Response Team. This specialized team is trained to the technician level and there are a minimum of 2 Hazmat technicians staffed with the Renton RFA each day. The guidelines established in the Renton Regional Fire Authority (RFA) and Zone 3 Hazardous Materials Providers Standard Operating Procedures (SOPs) may be followed in responding to a hazardous material incident. This may include activation of the Renton RFA Department Operating Center (DOC) to establish operational control depending on the size and complexity of the incident. All activities within ESF 10 will be conducted in accordance with the National Incident Management System (NIMS) and will utilize the Incident Command System (ICS). Priority shall be given to life safety, incident stabilization, property conservation, and then environmental and economic considerations, in that order. In the event the Renton RFA has exhausted all resources through mutual aid agreements, the Zone 3 HazMat Providers Emergency Response Plan and King County Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations may be activated. The City of Renton Emergency Operations Center (EOC), if activated, will be informed when resources are reasonably expected to be exhausted and logistical support is requested. The Renton EOC will communicate critical resource updates to the Policy Advisory Group if policy level decisions are required in the continued management of the incident. Valley Communications Center is the designated public safety answering point (E 9-1-1 dispatch center) for the dispatch of fire mobilization resources in Zone 3 (South King County). Other E 9- 1-1 dispatch centers will support Valley Communications Center upon request. These are NORCOM for Zone 1 (North and East King County), Seattle Fire Department Fire Alarm Center for Zone 5 (City of Seattle), and the Regional Communications and Emergency Coordination Center (RCECC) for King County. October 2023 170 The following authorities and policies by the state of Washington support the execution of ESF 10. Revised Code of Washington (RCW) • RCW 4.24.314: Person causing hazardous materials incident - Responsibility for incident clean-up — Liability (2019) • RCW 69.50.511: Cleanup of hazardous substances at illegal drug manufacturing facility (2022) • RCW 70.136: Hazardous Materials Incidents (2019) o 70.136.010: Legislative Intent o 70.136.020: Definitions 0 70.136.030: Incident command agencies — Designation by political subdivisions 0 70.136.035: Incident command agencies — Assistance from state patrol 0 70.136.040: Incident command agencies — Emergency assistance agreements 0 70.136.050: Persons and agencies rendering emergency aid in hazardous materials incidents — Immunity from liability — Limitations 0 70.136.060: Written emergency assistance agreements —Terms and conditions — Records 0 70.136.070: Verbal emergency assistance agreements — Good Samaritan law — Notification — Form • RCW 90.56: Oil and Hazardous Substance Spill Prevention and Response (2019) Washington Advisory Code (WAC) • WAC 296-305-03002: Hazardous Materials (2019) • WAC 296-305-05000: Incident Management (2019) • WAC 296-305-05101: Technical Rescue General Requirements (2019) • WAC 296-305-05103: Technical Rescue Training (2019) • WAC 296-305-05107: Technical Rescue Incident Response Planning (2019) • WAC 296-305-05111: Technical Rescue Safety (2019) • WAC 296-824: Emergency Response (2019) o WAC 296-824-3005: Train your employees (2019) • WAC 118-40: Hazardous Chemical Emergency Response Planning and Community Right -to -Know Reporting (2019) • WAC 173-36OA: Underground Storage Tank Regulations (2019) Occupational Safety and Health Administration (OSHA) • 29CFR 1910.120 (q): Hazardous waste operations and emergency response (2019) • 40CFR 355: Emergency planning and notification (2022) October 2023 171 Situation Overview Renton has a mix of land uses throughout the city. Industrial and commercial uses are located primarily in the Green River valley and downtown areas of Renton. The city center area includes mixed -use residential and commercial land, with both single and multi -family homes. Single family residences dominate the eastern and southeastern portions of the city, where most residential growth is still occurring. In addition, there are pockets of mixed -use commercial centers aimed at providing services for residents along the eastern edges of the city. The geographic and economic characteristics of Renton make it likely that hazardous materials releases will occur and may develop slowly or occur without warning. Incidents may occur as a result of human error, natural hazards such as earthquakes, deliberate deed such as terrorism or illegal activity, or a breakdown in equipment or monitoring systems. Potentially harmful chemicals are used for a wide variety of operations and are stored, used in, and travel through Renton on a regular basis via highways, rail lines, and/or pipelines. The likelihood of a hazardous materials release may increase through events or threats such as flooding, a pipeline rupture, or illegal lab dumping. These chemicals can be hazardous to humans or the environment if used or released improperly. Hazardous materials in various forms can cause death, serious injury, long-lasting health effects, and damage to buildings and the environment. The number and severity of major incidents can be minimized by prevention programs. The impact depends upon the quantity and physical properties of the hazardous material, environmental and weather factors at the point of release, the type of release and its proximity to human and wildlife populations and valuable ecosystems. Hazardous materials may be explosive, flammable, combustible, corrosive, reactive, poisonous, or radioactive, as well as in solid, liquid, or gaseous form. Business types that commonly use hazardous materials locally include hospitals, schools, metal plating and finishing, aircraft manufacturing, public utilities, cold storage companies, fuel industry, communication industry, research facilities, and high technology firms. SARA Title III/EPCRA facilities are required to maintain plans for warning, notification, evacuation, and site security under numerous regulations. Copies are filed with the Renton RFA. Actual or threatened releases of hazardous materials often require immediate response. The coordination of emergency response operations to hazardous material incidents may require multi -agency and multi -disciplinary responses. Disciplines involved may include hazardous materials technicians, firefighters, emergency medical service providers, law enforcement, environmental containment and clean-up specialists, fish and wildlife experts, and environmental/public health. Most hazardous material incidents are minor in scope and can be handled by trained facility personnel and/or the Renton RFA Hazardous Materials Response Team. However, the potential exists for a large-scale incident, which would require multiple resources and the need for mass evacuation of downwind populations or sheltering in place. Incident commanders are required to utilize their local mutual aid resources and request activation of their county plan before requesting regional assistance. Requesting and coordinating regional fire resources is ultimately accomplished by the Renton RFA Duty Chief. October 2023 172 Concept of Operations The Renton RFA has the primary responsibility for protecting life, the environment, and property threatened by hazardous materials incidents, except where this has been specifically preempted by state or federal laws or regulations. For a large-scale incident, the Renton RFA is signatory to a countywide mutual aid agreement which is defined as the King County Interlocal Agreement (KC ILA) for Mutual Aid. The agency with primary authority is dependent on the location of the event. The Renton RFA is the Incident Command Agency for the City of Renton under Chapter 70.136.030 RCW. When an incident occurs on a state highway, the Washington State Patrol will establish a Unified Command System with surrounding fire departments, emergency medical services, and other state and federal agencies. To manage and support complex or significant field incidents including but not limited to Hazardous Materials emergencies, the Fire Chief or designee will activate the RFA Department Operations Center (DOC). The RFA Duty Chief or on -duty South Battalion Chief/Safety Officer will be an overall coordinator of fire service activities and organize resources with the Fire Zone 3 Coordinator, the King County Fire Coordinator, and ultimately the South Puget Sound Regional Fire Coordinator through the Valley Communications Dispatch Center. RRFA is also a participant in the Zone 3 Fire Operations Chief Coordinators, for larger -scale incidents. The Renton RFA DOC will coordinate with the field command post and the City of Renton EOC as necessary. The primary location of the RFA DOC is Renton RFA Station 13 (Headquarters). The back-up location will be Renton RFA Station 12 which is the same location as the City of Renton EOC when activated. An alternate location will be the City of Renton Public Works building. Communications will be through established channels. The primary mode of emergency communications would take place on the Puget Sound Emergency Radio Network (PSERN) radio communications system. Secondary communications are outlined in RRFA Communication Guide and include site trunking, State Ops frequency on the PSERN system, VHF radios, Mobile Data Computer (MDC), pagers and amateur radios (ham radios). Hazardous materials emergencies involve the organization and management of fire department resources to mitigate hazardous materials of all types, kinds, and complexities while protecting the lives, environment, and property in the affected area. Renton RFA has a Hazardous Materials Response Team (HMRT) trained to the technician level to mitigate these incidents. Larger incidents may require the resource assistance of other agencies through the countywide mutual aid agreement and the Zone 3 Hazardous Materials Response Plan. The resources and logistics utilized to mitigate hazardous materials incidents depend on the severity of the emergency and the level of training of fire department personnel. Renton RFA October 2023 173 follows a three -tiered approach that directly correlates to the three levels of training of responding units that are described below: • Awareness level: Awareness level responders are those personnel who, in the course of their normal duties, could encounter an emergency involving hazardous materials/ weapons of mass destruction (WMD) and be expected to recognize the presence of the hazardous materials/WMD, protect themselves, understand risks and potential outcomes, call for assistance, and secure the scene. This is a defensive action. Operations level: Operations level responders are personnel who respond to hazardous materials/WMD incidents for the purpose of implementing or supporting actions to protect people, property, and the environment from the effects of a release. They are trained to respond in a defensive fashion, which may include attempts to confine, contain or otherwise control the release without coming into contact with the material/product. All members of Renton RFA are trained to this level which includes gross decontamination procedures in the warm zone. • Technician level: Technician level responders are personnel who respond to a hazardous materials/WMD incident using a risk -based response process to analyze the situation involving hazardous materials/WMD, identify the unknown material, select applicable decontamination procedures, and contain/control the release using specialized protective clothing and control equipment. They will approach the point of release in order to plug, patch or otherwise stop the release of a hazardous substance. This is considered an offensive action in the hot zone and only performed by HazMat technicians. All members of Renton RFAs Hazardous Materials Response Team are trained to this level. Procedures Based on the Hazardous Materials Response Plan and Procedures, the response will vary dependent upon the location and magnitude of the hazardous materials release and the population impact. Response and recovery efforts include containing and controlling the release, warning the public, request for assistance, notification of state and federal agencies, restoration of businesses and requests for cleanup resources. Additionally, requests for recovery of response and cleanup costs and monitoring the site may be necessary. The Renton RFA policies and procedures outline mutual aid partners and DOC guidelines to be used for large-scale incidents. Within these policies are hazardous materials specific standard operating procedures (SOPS) written to support Renton RFA's hazardous materials response, including releases because of disasters. Additionally, the King County Fire Chiefs Model Procedures outline countywide hazardous material specific policies that all fire agencies in King County follow. These specific SOPS and procedures are listed in the References section at the end of this document. October 2023 174 Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 10 includes communicating with the Whole Community during Hazardous Materials preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 10 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization Hazardous materials response is organized under the National Incident Management System (NIMS). Renton RFA has the responsibility for managing hazardous materials incidents in their service area. This includes the City of Renton along with King County Fire Protection Districts #25 (East Renton Plateau) and #40 (Fairwood). There are currently seven Renton RFA fire stations that have pre -designated response areas and provide backup as necessary to the other stations. Renton RFA key fire stations that will be backed -up and staffed during a large-scale hazardous materials incident include Station 11 (downtown), Station 16 (East Renton Plateau) and Station 17 (Fairwood). RRFA Divisions • The Response Operations Division is responsible for all Suppression, EMS, Technical Rescue, Water Rescue, and Hazardous Material activities. • The Office of the Fire Marshal is responsible for providing International Fire and Building Code inspections, plans checking, public education, and hazardous materials inspections on target hazard facilities in the city. • The Support Services Division and Administration are responsible for fleet, facilities, logistics, finance, security, and other support needs. • The EMS/Health and Safety Division is responsible for Emergency Medical Services (EMS) as well as occupational injury, illness, and exposure of RRFA members. Notification ESF 10 can be activated through the following channels: • Incident Commander • Battalion Chief/Safety Officer (BC/SO) October 2023 175 • Duty Chief/Deputy Chief • Fire Chief • Zone 3 fire coordinator • King County fire coordinator • Renton EOC Duty Officer Activation may occur due to the severity of the event or perceived threat, unmitigated risk to the Renton community, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. EEI Description Collection• What is the substance identity? • Department of • Renton EOC Ecology • Renton RFA How is it being spread? • Incident Duty Chief Nature of Commander How dangerous is it? Incident What is the protective action to be taken? (Evacuation, shelter in place) Gathering information regarding Incident Commander ■ Renton EOC the extent of the incident. 0 Renton RFA Duty Chief Is it growing or stable? Are lives at risk — if so, where? Extent of Incident How many persons are potentially contaminated? Are any vulnerable congregate facilities (hospitals, nursing homes, schools) impacted? What are the weather conditions 0 Renton EOC 0 Renton EOC Environmental relevant to the release? ■ Renton RFA 0 Renton RFA Conditions 0 National Weather Service October 2023 176 Is there environmental contamination possible? Number, location, and mission 0 Renton EOC assignment of ESF 10 staff 0 Incident Commander 0 Renton RFA DOC deployed to incident coordination . Renton RFA Duty locations (i.e., RRCC, EOC, JFO, Chief Logistics and field sites) ■ Zone 3 fire Location of staging area, warm coordinator zone, hot zone, decontamination m King County fire facilities, and other key locations coordinator Number, location, and role of pre- ■ Incident Commander ■ Renton EOC positioned ESF 10 resources. ■ Zone 3 fire 0 Renton RFA Resources coordinator Duty Chief Number, location, and role of 0 King County fire deployed ESF 10 resources. coordinator Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 177 Review, evaluate, inspect, and issue permits for the storage and use of hazardous materials to reduce Renton RFA the risk of a release or spill. Renton Community Manage, recommend, and/or enforce city codes Planning and Economic relating to the storage, use and handling of Development hazardous materials to lessen the impact of a hazardous material incident. Preparedness Purpose:Statement of Identify,•. to the community, environment, and properties from hazardous materials emergencies and response operations for these incidents. Core Capability Activity Responsible Agency(s) Regularly conduct building inspections and review pre -incident plans of Hazmat facilities in advance of Renton RFA Environmental an incident. Response/Health and Identify, assess, and mitigate worker health and Renton RFA Safety safety hazards, and disseminate health and safety Renton Human guidance and resources to response and recovery Resources and Risk workers. Management Develop hazardous materials emergency response plans and procedures. Plan for response to public and private entities that manufacture, use, store, and transport hazardous materials in King County. Participate in training required by 29CFR 1910.120. Provide and/or participate in emergency management training, drills, and exercises in support of this ESF. Coordinate, participate and evaluate hazardous Renton RFA Planning material drills and exercises for SARA Title III/EPCRA facilities with the King County LEPC. Maintain emergency response plans and Tier II files for hazardous materials facilities, which fall under the SARA Title III/EPCRA law. Participate in the King County LEPC. Work directly with the City of Renton Community and Economic Development Department (CED) to plan for hazardous materials incidents. Maintain Tier II records and plans from facilities required under SARA Title III and the Clean Air Act. King County EOC Participate in the King County LEPC. Operational Communications Ensure the capacity to communicate with both the emergency response community and the affected populations and establish interoperable voice and Renton RFA Renton Executive Services October 2023 178 data communications between Federal, tribal, state, and local first responders. Public Information and Develop and distribute public education information Department of Warning related to hazardous material issues per the Ecology Community Right to Know Act. T transport hazardous materials that could impact the City of Renton. Conduct initial hazard assessments and determine the appropriate resources to meet the demands of the incident. Protect the community and responders from exposure to hazardous materials released, as well as the protection of property and the environment. Core Capability Activity Responsible Agency(s) Develop and implement strategic incident action plans after identifying the critical factors. Review emergency response plans and spill Planning Renton RFA prevention plans for facilities within the City of Renton. Assist in containing and controlling the hazardous material. Provide initial response to, and size -up of hazardous material incidents. Incident priorities include life - safety, evacuation, shelter -in -place, and primary defensive measures. Assume the role of on -scene Incident Commander (IC) and utilize the Incident Command System (ICS). Activate Renton EOC as needed to provide support to ESF 10 incidents. The IC may establish a Hazardous Materials Group Operational Coordination Supervisor (HGS) at a working incident as long as they are a Hazmat technician. Renton RFA The IC may designate a Safety Officer and Assistant Safety Officer for Hazmat. Coordinate the response and recovery efforts to hazardous material incidents. Contact the appropriate outside agencies for assistance, if necessary, and coordinate efforts using the KC ILA. When required and in accordance with department Standard Operating Procedures, notify the Renton RFA Duty Chief, the City of Renton EOC Duty Officer, King County EOC Duty Officer, and Washington State October 2023 179 Emergency Management Division of the size and impact to the area. The RFA Duty Chief will coordinate with the Zone 3 Fire Coordinator and the King County Zone Fire Coordinator to request fire resource mobilization of support agencies during a large-scale incident. The RFA Duty Chief will be the fire liaison and representative to the City of Renton EOC, as well as the King County EOC, to provide situation and damage assessment information when requesting Regional Fire Representation. Enhance and maintain command, control, and coordination structures consistent with the National Incident Management System (NIMS) to meet basic human needs, stabilize the incident, and transition to recovery. Utilize the King County Zone 3 HazMat Incident Response position checklists. The IC may work in conjunction with the HGS leader in developing tactics to mitigate the incident. Operations level and/or technician level personnel may be assigned offensive or defensive strategies to stop hazardous materials releases. Assist in containing and isolating the hazardous material within the limits of staff training and available personal protective equipment. Renton Public Works Provide necessary resources as required by the Incident Commander. Activate the King County EOC if required. Coordinate additional resources at the request of King County EOC the Incident Command agency or the Renton EOC. Assist in the response and recovery from hazardous material releases. King County Mutual Aid Agencies Provide response resources as requested by the Incident Commander per mutual aid agreements (KC I LA). Provide resources, technical support, guidance, and Washington State possible enforcement, as necessary. Military Department Hot, warm, and cold control zones may be established. Decontamination procedures in the Environmental warm zone must be established prior to Hazmat Response / Health and technicians entering the hot zone. Renton RFA The IC may appoint a site access control leader to Safety control the decontamination corridor (warm zone). Entry and exit are through this corridor. October 2023 180 Promptly report leaks, spills, illicit discharges, and other types of releases deemed harmful to the environment to the appropriate entities. Report all spills to the Washington State Department of Ecology (DOE) via the National Response Center (NRC) at 1-800-424-8802. NRC will notify all state and local agencies. All DOE reportable spills will also be reported to the RFA Duty Chief. Report all spills to the Regional Department of Ecology office at 425-649-7000. DOE may provide on -scene response. All spills shall be reported immediately to the City of Renton EOC Duty Officer. Deliver information sufficient to inform decision making regarding immediate lifesaving and life - sustaining activities, and engage governmental, private, and civic sector resources within and outside of the affected area to meet basic human Renton RFA needs and stabilize the incident. Operational Provide technical advice to the Incident Commander Communications in the enforcement of all city codes relating to the storage, use and handling of hazardous materials. Serve as a Public Safety Answering Point (PSAP), Valley providing call receiving and dispatch services, and procure additional firefighting resources for Renton Communications RFA. Center Supply information on City of Renton infrastructure Renton Public Works and regulate critical utilities. Decrease and stabilize immediate infrastructure threats to the affected population, to include Infrastructure Systems survivors in heavily impacted zones, nearby communities that may be affected by cascading Renton RFA effects, and mass care support facilities and evacuation processing centers with a focus on life- sustainment and congregate care services. Provide traffic control, area security, and communication support to establish a safe and secure environment in an affected area. Isolate and deny entry to all unauthorized Renton RFA On -Scene Security, personnel. Protection, and Law Renton Police Assist in response and population protection Enforcement measures such as sheltering in place. Assist in evacuation of potentially affected populations to safe environments as directed. Provide traffic control assistance as requested. Renton Public Works Public Information and Deliver credible and actionable messages to inform Warning ongoing emergency services and the public about Renton RFA October 2023 181 protective measures and other life -sustaining actions and facilitate the transition to recovery. Renton Executive Services Inform all affected segments of society of critical lifesaving and life -sustaining information by all means necessary, including accessible tools, to expedite the delivery of emergency services and aid the public to take protective actions. Deliver enhanced information to reinforce ongoing lifesaving and life -sustaining activities, and engage Renton RFA governmental, private, and civic sector resources Renton Executive within and outside of the affected area to meet Services basic human needs, stabilize the incident, and King County EOC transition to recovery. 1 stabilizationsafety, mitigation and -. Recovery is to include, but is not limited, third -party authority to provide collaboration with environmental clean-up, re -occupancy of fixed - facility or transportation corridor, and financial/logistical obligations for the responding agencies. Core Capability Activity Responsible Agency(s) Begin the coordination of recovery efforts to hazardous materials incidents. Renton RFA Assist in the city's recovery from hazardous material King County Mutual releases. Aid Agencies Lead agency in King County for overseeing the clean- Washington State Operational up and disposal of hazardous materials waste. Department of Coordination Ecology Lead agency in Washington State for recovery from Washington State radiological incidents. Department of Health Coordinates recovery efforts for hazardous materials and radiological incidents between the WA Department of Ecology and WA Department of Renton EOC Health. Environmental Ultimately responsible for the cost of clean-up and Owner or transporter Response/Health and recovery (RCW 4.24.314). of the Hazardous Safety Material release Compile the appropriate documentation for the incident report. Renton RFA Conduct a post -incident analysis to evaluate the Operational incident. Communications Assist the Renton Regional Fire Authority in Renton Executive evaluating the incident and providing information Services for the incident report. Renton Police October 2023 182 Other involved city departments WA Department of Ecology Resource Requirements Hazardous material releases require substantial amounts of specialized equipment, supplies and training. Many specialized monitoring devices may be needed as well as training, decontamination equipment and technical information resources. King County Zone 3 has four Hazardous Materials Teams: • Renton RFA located at Station 14: 1900 Lind Ave SW, Renton, 98057 • Puget Sound RFA located at Station 75 and Station 76 o Station 75: 15635 SE 272nd, Kent, 98042 o Station 76: 20676 72nd Ave S, Kent, 98032 • Port of Seattle FD: 2400 S 170th St, SeaTac, WA 98158 • South King Fire and Rescue located at Station 61: 3203 S. 360th St., Auburn, 98001 References • International Fire Code • International Building Code • Department of Transportation Emergency Response Guidebook (2020) • Renton Regional Fire Authority Standard Operating Procedures (SOPS) 0 3101- Stop Work Orders, Fire Watch, and Special Inspections (2020) 0 3104 - Fire and Life Safety Inspection Program (2018) 0 3106 - Hazardous Materials Inspections (2016) 0 4101- Response Guidelines (2019) 0 4102 - Rules of Engagement (2017) 0 4103 - King County Fire Chiefs Model Procedures (2020) 0 4104 - Zone 3 Procedures (2017) 0 4105 - Valley Communication Procedures (2017) 0 4108 - Incident Management System (2017) 0 4110 - Department Operations Center (2020) ■ Appendix 7.1 - Zone 3 Fire Storm Procedures Field User Guide ■ Appendix 7.2 - Secondary Fire Dispatch Procedures 0 4111- Initial Disaster Response Procedures (2017) October 2023 183 ■ Appendix 7.1 - Station Assessment Procedures ■ Appendix 7.2 - High Wind Procedures ■ Appendix 7.3 - RRFA Communication Quick Reference Guide 0 4112 - Automatic Aid/Mutual Aid Mobilization (2020) 0 4117 - Hazardous Materials Operations (2018) 0 4118 - Explosive Guidelines (2017) 0 4122 - Pre -Incident Plans (2018) 0 4123 - Risk Management (2018) 0 4202 - Training Standards and References (2017) 0 4203 - Incident Management Training and Qualification (2017) 0 6203 - Incident Safety Officer (2017) ■ HazMat Incident Safety Report (pdf) 0 6204 - Respiratory Protection (2017) • King County Fire Chiefs Model Procedures (2020) o Section 5 - Hazardous Materials o Section 6 - Local, County and State Mobilization Requests o Section 10 - King County Radio Interoperability o Section 12 - Public Evacuations and Warnings o Section 14 - Strike Team/Task Force o Section 24 - Natural Gas Emergency o Section 26 -Technical Rescue o Section 27 - Move ups of Interzonal Resources o King County Interlocal Agreement for Mutual/Automatic Aid (2018) • Zone 3 Resources (from Vector Solutions website) o Zone 3 Operational Policy - Highly Infectious Disease Patients (2020) o Zone 3 Operational Procedure - High Call Volume Operations (2021) o Zone 3 Technical Rescue Responses (2018) o Zone 3 Procedures — On Duty Battalion Chief Coordinator (2018) o Zone 3 Fire Station locations and phone numbers o Zone 3 Key Station List (2018) o Zone 3 Operations Committee — Station order for move -ups (2019) o Zone 3 Coordinator Move -up Spreadsheet Form 2020 o Zone 3 Coordination Map (2018) o Zone 3 Hazardous Materials Resources/Documents (2012) ■ HazMat Entry Team Leader Guide ■ HazMat Incident Command Guide ■ HazMat Incident Safety Officer Guide ■ HazMat MCI Patient Decon Guide ■ HazMat Medical Group Supervisor Guide ■ HazMat Operations Guide ■ HazMat Planning/Research Guide ■ HazMat Safety Briefing October 2023 184 • Valley Communications Center SOPS 0 717 — Firefighter Safety Procedures (2016) 0 735 - Fire Department Move-up/Cover Procedures (2014) 0 737 - Fire Department Mutual Aid (2014) 0 740 - Fire Department Special Response Procedures (2016) 0 745 - Fire Department High Call Volume Events (2020) 0 766 - EOC Activations (2012) 0 800 - 800 MHz Talk groups (2019) • National Fire Protection Association (NFPA) 0 472 - Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents (2018) 0 1991- Standard on Vapor -Protective Ensembles for Hazardous Materials Emergencies and CBRN Terrorism Incidents (2016) 0 1992 - Standard on Liquid Splash -Protective Ensembles and Clothing for Hazardous Materials Emergencies (2018) Related Plans • SARA Title III Emergency Response Plan • PL 99-499: Public Law Emergency Planning and Community Right -To -Know • Zone 3 Command Procedures (2021) • Zone 3 Haz-Mat Providers Emergency Response Plan (2013) • King County Regional Hazard Mitigation Plan (2020-2025) • Washington State Enhanced Hazard Mitigation Plan (2018-2023) • Washington State Enhanced Hazard Mitigation Plan Risk and Vulnerabilitv Assessment (2018-2023) Terms and Definitions • CFR: Code of Federal Regulations • Cold Zone: Safe area outside the warm zone where incident command and management teams operate. • Gross decontamination: High flow gallons per minute hose line as needed to remove large particulate hazard from responder or victim. • Hazardous Materials Decontamination Unit: Unit stocked with equipment specific to mass decontamination capabilities, shelter, and casualty collection. This unit does not have mass casualty (MCI) mitigation capabilities. Located in the warm zone. October 2023 185 • Hazardous Materials Team: technician -level team that is capable of Level A entry into the hot zone. • Hazardous Material (HazMat): Any explosive, gas, flammable/combustible liquid, oxidizer, poison, etiologic agent, radioactive, corrosive, or other substance or material in quantity of form that may pose an unreasonable risk to public health, safety, or the environment. • HGS: Hazardous Materials Group Supervisor. • HM314: Hazardous Material emergency response apparatus for Zone 3 from RRFA Station 14 • Hot Zone: An area where hazardous vapors and liquids are present. This area is considered to be dangerous due to biological, chemical, or nuclear contamination. Individuals must be trained to Hazmat technician level and prepared to enter and leave the area through specific corridors. This is also known as the exclusion zone or area of contamination. • LEPC: Local Emergency Planning Committee • Level A Protection: The highest available level of respiratory, skin, splash, and eye protection for HazMat technicians which requires fully encapsulating vapor protective clothing with supplied breathing air. Level A HazMat releases have a high vapor pressure and is toxic through skin absorption or is carcinogenic. • Level B Protection: The level of protective equipment utilized by HazMat technicians where the environment is not considered acutely vapor toxic to skin but may cause respiratory effects. In such situations a chemical splash suit or full coverage, non -airtight chemical suit with self-contained breathing apparatus (SCBA) or supplied air breathing apparatus (SABA) is required. • Level C Protection: The level of protective equipment required to prevent respiratory exposure but does not include protection of skin contact (i.e., full -face air purifying respirator, inner and outer chemical -resistant gloves, hard hat, escape mask, and disposable chemical -resistant out boots). • MCI: Mass Casualty Incident • MDC: Mobile Data Computers • PSERN: a voter -approved emergency radio system used for dispatching and communications between fire, law enforcement, and other agencies in King County, Washington. It is simulcast 800MHz trunked radio system, utilizing P25 Phase II digital technology to broadcast via 61 radio sites between over 18,000 portable (hand-held), mobile (vehicle), and control stations (desktop) radios, as well as dispatch center consoles, within the service area. PSERN is maintained and operated by the PSERN Operator. Warm Zone: The decontamination area located outside the hot zone. • Zone 3: King County Fire Departments consisting of Burien/North Highline (KC Fire District #2), Enumclaw FD, Mountain View FD, Port of Seattle FD, Puget Sound RFA, Renton RFA, Skyway (KC Fire District #20), South King Fire and Rescue, Tukwila FD, Valley RFA, and Vashon Island FD. October 2023 186 Appendices Appendix A: Olympic Pipeline October 2023 187 Appendix A: Olympic Pipeline Historical Information On December 28, 2002, a spill of 1,465 gallons of trans -mix occurred at the Renton Control Center (2319 Line Ave SW). This spill was caused by equipment failure and went into a containment vault. No oil was released into the environment. • On May 23, 2004, a breach in a 3/8-inch sampler line caused a release of 1,890 gallons of gasoline, also at the Renton Control Center. The gasoline subsequently caught fire and burned the sampling shed. Some of the gasoline was released to the environment. Pipeline incidents are the results of a rupture or break in a pipeline that causes a spill and sometimes a fire or explosion. The hazardous liquids spilled from the pipeline can damage streams, rivers, and other sensitive areas. Ignition of the hazardous liquids from the pipeline can damage sensitive areas, habitat, and residential and commercial property. October 2023 188 Primary Agency: City of Renton Parks and Recreation Department Support Agencies: City of Renton Executive Services Department City of Renton Police Department Renton Regional Fire Authority King County Emergency Operations Center Public Health — Seattle and King County Washington State Department of Agriculture Washington State Department of Health Washington State Department of Archaeology and Historic Preservation Introduction Purpose The purpose of Emergency Support Function (ESF) 11 is to support and facilitate multiagency planning and coordination for operations during incidents requiring City internal and external coordination for: • Nutrition and food assistance. • Animal and agricultural health. • Animal and agricultural emergency management. • Protection of natural, cultural, and historical properties resources. The following Core Capabilities support the roles and responsibilities of ESF 9. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. October 2023 189 ... .. . .... Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, • and culturally and linguistically appropriate methods to effectively • relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical • stakeholders and supports the execution of Core Capabilities. Deliver essential commodities, equipment, and services in support of • • • • impacted communities and survivors, as well as coordinating access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Provide life -sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. • Ensure a safe and secure environment through law enforcement and related security and protection operations for people and _ communities located within affected areas and also for response personnel engaged in lifesaving and life -sustaining operations. • Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by • providing targeted public health, medical, and behavioral health support, and products to all affected populations. Provide all decision makers with decision -relevant information • regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies October 2023 190 The City of Renton may provide emergency organization and resources to minimize the effects of incidents, prepare to respond to disaster situations; maximize population survival, preserve property, and recovery that will ensure the orderly and fast return to normal community life in the event of a natural or technological disaster. City of Renton will make every effort to educate its staff, communities, and businesses in their individual responsibility to provide for and/or secure their own safe food and water for at least two weeks following a disaster. This Plan may be supplemented by the King County Comprehensive Emergency Management Plan, the Puget Sound Regional Coordination Plan and Annexes, the Washington State Comprehensive Emergency Management Plan, and other applicable plans. All operations will function in concert with the National Incident Management System (NIMS) to assure a comprehensive approach to emergency management is achieved. The following policies and authorities from the state of Washington apply to the execution of ESF 11: Revised Code of Washington (RCW) • RCW 27.44: Indian Graves and Records Procedures for responding to discoveries of human skeletal remains; penalties for known disturbance of Native Indian cairns, graves, and rock markings. RCW 27.53: Archaeological Sites and Resources Penalties for disturbing known archaeological sites on either public or private land Washington Advisory Code (WAC) • WAC 16-25: Disposal of Dead Livestock. State Veterinarian has the authority to specify the method of disposal and place additional requirements for the disposal of carcasses of livestock animals that die of disease or are euthanized to prevent the spread of disease. • WAC 246-291-125: Groundwater Source Approval. Drinking water shall be obtained from the highest quality source feasible. • Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 • Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. October 2023 191 The King County Regional Hazard Mitigation Plan identifies the natural and technological emergencies or disasters the City of Renton may experience. Specific hazards that may severely impact the City of Renton's agriculture and natural resources includes landslides, flooding, earthquakes, wildfires, and hazardous materials spills, to name a few. The City of Renton has numerous developments including a downtown core, sprawling suburban housing, parks and trails, rivers, lake front, open space, and forested areas. Natural, cultural, or historic preservation and restoration issues may arise during an emergency or as a result of a disaster. Areas covered include terrestrial and aquatic ecosystems; biological resources, including fish and wildlife; threatened and endangered species, migratory birds; historic and prehistoric resources; mapping and geospatial data; geology; hydrology, including real-time water flow data; data on earthquakes and other natural hazards; on- and offshore minerals; energy; and coal mining. During the first 72 hours of an emergency, shelters and individuals are expected to rely on their own resources, and those available in their immediate area, for food and water. The city has limited experience in coordinating the distribution of foods, water, and donated goods in large quantities and will rely upon the expertise of outside agencies and organizations to accomplish these tasks whenever possible. Early in the course of the event, little information will be available, and information may be vague and inaccurate. No guarantee is implied by this plan. Because assets and personnel may be overwhelmed, the city and county can only endeavor to make every reasonable effort to respond to a hazardous event based on the situation, information, and resources available at that time. Concept of Operations ESF 11 describes the management, safe handling and distribution of food and water for the needs of large groups of people within the City of Renton during and immediately after a major emergency or disaster. It also addresses the safety and well-being of household pets and livestock, and the protection of natural, cultural, and historic properties within this jurisdiction. • ESF 11 facilitates multiagency planning and coordination in the pre -incident phase in order to pre -position assets or to place assets on alert for quick turnaround. • During the response phase, ESF 11 transitions and is responsible for operational coordination, logistics and supply chain management for mass care services, and situational awareness. Nutrition and Food Assistance A significant emergency or disaster may deprive substantial numbers of residents of the ability to prepare or gain access to safe and reliable supplies of food and water. Congregate care feeding areas will be the primary locations for the distribution of food and water supplies. October 2023 192 Food warehouses located in the city are not available for the sole use of the city and must be considered a regional resource. If not handled properly, food and water can become vehicles for illness and disease transmission, which must be avoided. Public Health — Seattle & King County may provide guidance to the city and to individuals to ensure the safety of food and water made available to the public. The City of Renton will work closely with local volunteer and non-profit agencies to determine the emergency food and water needs of the affected population. The City of Renton will coordinate with local agencies, commercial facilities, volunteer organizations and appropriate purveyors for the supply and distribution of food and water to the affected population. The city will not accept unprocessed donated goods during a time of disaster. Only those goods that can quickly be placed into the community, or specifically requested, will be accepted. Animals and Agriculture Any displacement or evacuation of people from their homes may cause household pets and livestock to be placed at risk due to lack of food, shelter, and care. Animal evacuation and sheltering should be conducted in conjunction with human evacuation and sheltering efforts. Animals should be sheltered near their owners to the extent possible. In order to provide for the safety and security of Renton residents, animals, and property, the city will work to ensure the care and shelter of pets in the event of an emergency. Owners will be expected to provide food, water, husbandry, and exercise for their pets during the times they are in emergency shelters. Renton Police will guide the City's response to domestic animal care following a major emergency or disaster. While Incident Command will assist with animal issues, the priority will remain the health and safety of residents. Some animal diseases are very contagious (e.g. —foot and mouth disease) and would be very difficult to identify, isolate, control, and eradicate in an emergency shelter environment. Some plant diseases are very infectious to other plants and can be very difficult to identify, isolate, control, and eradicate. The Washington State Department of Agriculture, in collaboration with identified stakeholders and legal authorities (local, state, federal and tribal), may lead the management of animal and/or plant health emergencies. Renton Police has jurisdictional authority and will direct and control all activities related to animal sheltering, protection, and control during an emergency. If a possible foreign animal, insect, crop, or disease is confirmed on a premise, the state veterinarian, Washington Department of Agriculture (WA DOA) and the Federal Area Veterinarian in Charge become the Unified Command. As a Unified Command, they would coordinate the response with local, other state and federal agencies. Natural, Cultural and Historical Resources Cultural heritage institutions (such as museums, libraries, archives, records repositories, and historical societies) may have sensitive collections that require specific actions in the event of a disaster or emergency. Actions initiated under ESF 11 to protect, preserve, conserve, rehabilitate, recover, and restore natural, cultural, and historical resources will be guided by the October 2023 193 existing internal policies and procedures of the agencies providing support for the incident. Structures registered in national historical registries, or those structures eligible for inclusion in those registries, may be subject to special considerations. The City of Renton may coordinate with local, state, tribal and federal partners to assess, protect, preserve, conserve, inform long- term recovery and restore identified natural resources and/or cultural sites. Individuals/Households Individuals are responsible for knowing the risks they face and developing emergency plans for their families that include emergency preparedness for the animals in their household, whether those animals are owned for pleasure or commercial purposes. To the extent possible, during an incident, individuals should carry out their emergency plans in accordance with responder instructions. During an incident, to the extent practical, animal evacuation and sheltering should be conducted in conjunction with human evacuation and sheltering efforts, and animals should be sheltered near their owners. Service animals are trained to perform a specific service for a person with a disability or access and functional need. They are not pets and may not be separated from the individual with a disability or other access and functional need. They should be permitted anywhere the public goes. Owners should provide food, water, husbandry, and exercise for their animals while they are in emergency shelters. Recognized service animal species are dogs and miniature horses under Washington state law and must be accommodated. Emotional support animals do not receive the same accommodation and may be treated as a pet under emergency circumstances. Local, State, and Tribal Governments Local, state, and tribal governments are primarily responsible for the welfare of individuals and animals within their jurisdictions. Typically, at the local level, the animal control agency is the authority that has jurisdiction for non -disease animal emergency management issues within a given community. When requested and mission assigned, ESF 11 can assist in coordinating or providing technical assistance to address animal/agriculture emergency management issues. Actions taken during an emergency threatening the environment or cultural and historic resources are guided by and coordinated with the appropriate local, state, and tribal agencies, including the state historic preservation office, state archives, and local emergency management agencies. Private Sector/Nongovernmental Organizations Most animal and agriculture emergency response resources and assets are owned or controlled by the private sector and NGOs. October 2023 194 Animal emergency management is and has always been a whole community effort —a blending of emergency management and animal handling expertise. At the local level, veterinarians, farmers, animal control agencies and humane organizations, breeders, wildlife rehabilitators, and others make up the animal infrastructure within a community. These entities should be encouraged to collaborate with government to meet emergency animal needs in their communities. Many states have integrated animal response capabilities, such as county and/or state animal response teams, veterinary medical reserve corps, or similarly named entities. Cultural heritage institutions (such as museums, libraries, archives, records repositories, and historical societies) should be encouraged to develop emergency plans, including having contingency plans in place for their collections in the event of a disaster or emergency. Nonprofit networks, such as the Heritage Emergency National Task Force, can provide information on cultural and historic resources at risk. Whole Community The "Whole Community" includes individuals, families, and households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 11 includes communicating with the Whole Community during Agriculture and Natural Resource related activities through preparedness, response, recovery, and mitigation. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 11 has been reviewed by the Whole Community through a public input process that included an online (virtual) and in -person access. Organization The City of Renton Parks and Recreation Department is responsible for leading the coordination of Agriculture and Natural Resources activities within our jurisdiction. The Renton EOC will provide support to the lead agency for this ESF. Notification The ESF can be activated through several channels: • Incident Commander • City mayor, city administrator, or designee • EOC Duty Officer or EOC Director ESF 11 may be activated independently or in conjunction with other ESFs, depending on the situation. October 2023 195 Activation may occur due to the severity of the event or perceived threat, unmitigated risk to Renton community, in a planned event situation, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered for information collection. They may not include all relevant EEls as the impact of a given disaster may require unique information collection needs. EEI Description Extent of Information regarding the • Incident • Renton EOC Incident extent of the incident. Commander/ • Renton Police Is it growing or stable? delegate • Renton RFA Are lives at risk — if so, • Renton EOC • Renton Executive where? Services Evacuation order needed? Damage Information regarding extent • Renton EOC • Renton EOC Assessment of physical damage resulting . Renton Community from the incident. and Economic Development Population Information regarding • Renton EOC • Renton EOC Status life/safety impacts; • Renton Parks and displacement; specific Recreation community impacted; animal • Renton Police population impacted; . Renton Regional Fire immediate needs identified; Authority etc. • Renton Equity, Housing and Human Services Resource Immediate resource requests . Incident • Renton EOC Requests from the field or other Commander/delegate responders to the event to • Renton EOC be fulfilled through the EOC. Community Information on the state of • Renton EOC • Renton Executive Impact and the community gathered . Social Media Services Response from social media, traditional . Renton Executive media, and other Services community -based sources. Cultural sites impacted? October 2023 196 Responding Who is responding to the • Renton EOC • Renton Executive Entities incident? External partners or . Incident Commander Services agencies are offering help? / Delegate • Renton EOC Other responding resources? This list is not exhaustive. As an event progresses, information regarding responder or EOC staff needs, population needs, available resources and support, and supplemental situational awareness will develop and change. This list is meant to serve as a starting place for achieving an ongoing common operating picture of an event and its current response and recovery efforts. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 197 Secure Food Worker Cards for people assigned to food distribution: https://www.foodworkercard.wa.govZ Environmental Coordinate with appropriate agencies to ensure Renton Parks and Response / Health & procedures/guidelines are in place to inspect the Safety food supply and ensure food safety. Recreation Coordinate with State Veterinarian services for protocols around animal care and mortuary services. Maintain an accurate roster and activation procedures of personnel assigned to perform ESF-11 duties during a disaster. Maintain current food resource directories to include maintaining points of contact. Identify likely transportation needs and coordinate with ESF-1. Determine areas/regions of Renton in greater need of agriculture and natural resources. Update the Renton Animal Shelter Procedures and Emergency Operations Plan. Determine pre -designated food delivery/dispersal locations. Primary action officers for all ESF-11 agencies Planning Renton Parks and should complete ICS 100, 200, 700 training Recreation courses. Determine resources available for natural, historic, and cultural resources protection. Develop mutual aid agreements with government agencies, professional associates and private agencies and organizations with personnel and equipment to support ESF-11 activities. Identify pet boarding facilities and private organizations that may provide emergency shelters for animals. Identify local agribusiness operators with equipment and personnel to assist with animal stop movement and quarantine activities. Public Information and Aid in the development of pre -canned emergency Renton Parks and Warning messages related to the safety and security of Recreation agriculture and natural resources. Operational When requested, deploy a representative to the Renton Parks and Coordination EOC to assist with agriculture and natural Recreation resources activities. Assist in determining pre -designated shelter locations. Renton Parks and Mass Care Services Recreation Determine pre -designated shelter locations for large animals, livestock. October 2023 198 Public Health, Coordinate with State Veterinarian to determine Healthcare & procedures for care and dead animal services. Renton Parks and Determine hygiene protocols for shelter locations Emergency Medical Recreation Services that include household pets and service animals. Response Statement of Purpose:.. • . .evaluation,documentation, . dissemination . information . to.. or actual emergencies or disasters that could affect the City . Renton. Core Capability Activity Responsible Agency(s) Coordinate needs assessment for animals, including household pets and service animals; animal response needs and activities including technical support for evacuation and emergency animal sheltering. Facilitate whole community multi -agency Environmental coordination with NGO agencies for animal Response / Health & response activities. Renton Parks and Safety Recreation Determine and deliver the needs and coordination of nutrition assistance. Determine and deliver the coordination for natural resource protection and preservation. Ensure the safety and protection of all responding agencies while monitoring for health impacts. Requests for food and water should be made to Renton Parks and Planning local sources before requesting outside help from Recreation mutual aid partners. Coordinate with regional public messaging to provide emergency information and instructions to the public, through the media, of locations and hours of operation of any facility feeding victims Public Information and and/or emergency workers. Advise the public Renton Executive Warning when any feeding facility ceases operation. Services Ensure communication lines are established and the public and responders are clear on what actions need to be taken if a highly contagious disease or insect is suspected or confirmed. Activate volunteers to assist in Animal Sheltering in conjunction with ESF 6 Mass Care. Renton Parks and Activate workers to assist with long-term care Operational Recreation Coordination and return of large animals or livestock. Manage and assist in the procurement of food Renton Parks and and water for disaster survivors and emergency workers. Recreation October 2023 199 Renton Executive Services Potable water procurement and distribution assistance Coordinate information on regional food supplies, monitor the situation and identify any potential shortfalls that exist or might occur. Assist in requesting and procuring additional King County EOC local, state, tribal and federal resources. In regional events that extend beyond the Renton city limits, assist the public in recovering treasured heirlooms damaged by disasters by directing the public to online information and organizations that can provide advice and assistance. Provide inspections, testing, public education, and other actions necessary to ensure the safety Public Health -Seattle and sanitation of food and water supplies, for as and King County long as those services continue to provide food and water to the general public. Logistics & Supply Chain Coordinate the delivery of goods and services Renton Parks and Management related to ESF 11. Recreation Supports ESF #6 to coordinate an integrated response to meet mass care and emergency Renton Parks and Mass Care Services assistance needs of animals, including household Recreation pets and service animals, and their owners. Public Health, Facilitate development and application of Healthcare & measures and strategies to protect, preserve, Public Health -Seattle Emergency Medical conserve, rehabilitate, stabilize, and guide the and King County recovery of natural, cultural, and historic Services resources. Maintain status assessments of agricultural and Renton Parks and Situational Assessment natural resource areas in addition to animal and food awareness. Recreation Core Capability I Activity I Responsible Agency Secure national, cultural, and historic resources Renton Parks and Environmental Response /Health & to ensure long-term protection. Recreation Safety Coordinate with State Veterinarian Services for care and mortuary services. October 2023 200 Participate in after -action reports and meetings. Renton Parks and Make changes to plans and Planning procedures/guidelines based on lessons learned. Recreation Public Information and Continue to provide updates to the public Renton Parks and Warning regarding agriculture and natural resources. Recreation Operational Continue to render support when and where All Responding Coordination required as long as emergency conditions exist. Agencies On -Scene Security, Help maintain movement restrictions as required Protection and Law by local, state, and federal authority. Renton Police Enforcement Resource Requirements None. References • Heritage Emergency National Task Force • Washington State Comprehensive Emergency Management Plan, ESF-11 • Regional Coordination Framework for Public and Private Agencies in King County, Washington • Puget Sound Regional Catastrophic Disaster Coordination Plan and Annexes • King County Comprehensive Emergency Management Plan • King County Regional Hazard Mitigation Plan and the City of Renton Annex Terms and Definitions Animal: animals include household pets, service, and assistance animals, working dogs, livestock, wildlife, exotic animals, zoo animals, research animals, and animals housed in shelters, rescue organizations, breeding facilities, and sanctuaries. Household pet: a domesticated animal, such as a dog, cat, bird, rabbit, rodent, or turtle that is traditionally kept in the home for pleasure rather than for commercial purposes, can travel in commercial carriers, and be housed in temporary facilities. Household pets do not include reptiles (except turtles), amphibians, fish, insects/arachnids, farm animals (including horses), and animals kept for racing purposes. Service animal: any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Except as provided in RCW 49.60.218, other species of animals, whether wild or domestic, trained or untrained, are not service animals. The work or tasks performed by a service animal must be directly related to the individual'y disability. October 2023 201 Appendices None. Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Executive Services Department Christensen Fuel Don Small & Son's Oil Distribution Puget Sound Energy Seattle City Light Introduction Purpose The purpose of Emergency Support Function (ESF) 12 is to facilitate the restoration of damaged energy systems and components including but not limited to electric power, water resources, telecommunications, natural gas, and petroleum products. The City of Renton's Public Works Department is responsible for maintaining continuous and reliable energy supplies for the city through preventative measures and restoration and recovery actions. Commercial and public utilities may be included in the coordination of damage assessments, operational capabilities, and restoration actions. The following Core Capabilities support the roles and responsibilities of ESF 12. The primary and supporting core capabilities are defined to support the execution of Energy operations for the ESF as follows: Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable. resilient communitv. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. October 2023 202 Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies ESF 12 facilitates the restoration of energy systems through legal authorities, policies, and waivers. National policies Presidential Policy Directive — 21 (PPD-21) and 7 (PPD-7) establish national policy on critical infrastructure security and resilience. PPD-21 directs greater cooperation between public and private entities, reduction of vulnerabilities, identification and disruption of threats, minimization of consequences, and rapid response and recovery efforts related to critical infrastructure. PPD-7 directs agencies to identify and prioritize critical infrastructure and to protect them from terrorist attacks. Within the state of Washington, the Revised Code of Washington (RCW) and the Washington Advisory Code (WAC) provide the following policy directives related to ESF 12 as follows: 43.21.F State Energy Office Defines the roles and responsibilities for the State Energy Office, including their role in implementing policy during energy emergencies. 43.21G Energy Supply Emergencies, Alerts Relevant to energy, establishes necessary emergency powers for the governor and defines the situations under which such powers are to be exercised. 43.155.065 Emergency Public Works Projects Establishes low -interest or interest -free loans for emergency public works projects. WAC 194 Department of Energy Commerce Provides guidance from Commerce on Energy issues including Emergency Petroleum Allocation Act rules and WA state curtailment plan for electric energy. The City of Renton Executive Services Department will liaise with public and/or private utility providers to coordinate disaster and emergency energy needs and services. Where an agency representative for a fuel provider or power utility company is not available to sit directly within the City of Renton Emergency Operations Center (EOC), a liaison may be represented within the King County Emergency Operations Center (KC EOC). Alternatively, a relationship may be established directly with the on -call person for that agency. October 2023 203 Situation Overview ESF 12 addresses significant disruptions in electrical, natural gas, and petroleum supplies caused for any reason. The term 'energy utility' includes producing, refining, transporting, generating, transmitting, conserving, building, distributing, and maintaining energy utility systems and system components. All energy utility systems are considered critical infrastructure. Power outages or petroleum supply interruptions may be triggered by a variety of hazards including windstorms, winter storms, earthquakes, cybersecurity-attack, and severe flooding. Refer to the Renton Annex within the King County Regional Hazard Mitigation Plan for details on hazards as well as risk assessments. The occurrence of a major disaster could destroy or damage portions of the city's energy and utility systems and disrupt petroleum supplies. Widespread and possibly prolonged electric power failures could occur in a major disaster. Transportation, media, and telecommunications infrastructures may be affected. Delays in the production, refining, and delivery of petroleum - based products may occur as a result of transportation infrastructure problems and loss of commercial electrical power. Concept of Operations ESF 12 facilitates the repair, restoration, and reestablishment of damaged energy and utility systems for the City of Renton. Activities within the scope of ESF 12 include collection, evaluation, and dissemination of information on energy and utility system damages, reports on the impacts, outages, and estimations for repair and restoration. ESF 12 also provides technical expertise to the utilities, conducts field assessments of energy and utility capabilities, capacities, and reserves, and assists government and private -sector stakeholders to overcome challenges in restoring the energy system. Responding to energy or petroleum shortages or disruptions and their effects is necessary for preservation of public health, safety and general welfare of the City of Renton's residents. Individual critical infrastructure operators are responsible for the following operational functions during an emergency: • Establishing situational awareness for the status of energy/utility systems for the City of Renton. • Assessing fuel and electric power damage. • Assessing energy supply and demand. • Coordinate the identification of requirements to repair energy systems. • Coordinate with county, state, and federal officials as well as private agencies, to establish priorities for repair of damaged energy systems. • Coordinate temporary, alternate, or interim sources of emergency fuel and power, obtaining current information regarding damage to energy supply and distribution systems. • Assessing the requirements for restoration. October 2023 204 As the primary agency, Renton Public Works may assess city facilities and provide recommendations for actionable measures to be taken to provide emergency power. They may also develop procedures and recommend locations for fueling. Utility providers may send a liaison to the City of Renton EOC to facilitate coordination and may provide communications equipment to be in contact with field units. The City of Renton EOC will provide support for ESF 12 and may assist in the execution of the following capabilities: • Advise public utilities operating in Renton of federal or state restrictions, or any emergency restrictions or operating policies established by the city. • Support requests for assistance, mutual aid agreements, and resources, as needed. • Support contact with utility providers to establish priorities, coordinate resources, assess and document damages, and provide information to the public. • Inform the public of utility status, restrictions, and safety messaging. Whole Community The "Whole Community" includes individuals, families, and households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 12 includes communicating with the Whole Community during Energy and Utility Infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 12 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The City of Renton Public Works department responsible for energy and utility operations within our jurisdiction. The Renton EOC will provide support to the lead agencies for this ESF. Notification This ESF can be activated through several channels: • Renton Police • Renton Regional Fire Authority • Renton Public Works • Renton Executive Services • Renton EOC Duty Officer / Renton EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection October 2023 205 The following categories are a baseline list of facilities and systems which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. Description C• . • Disaster • Number of customers Puget Sound Energy Renton EOC Impact without electricity. Seattle City Light Numbers • Number of customers Renton EOC without natural gas. • Number of customers without access to petroleum. Energy and • Status (operational, Puget Sound Energy Renton EOC Utility damaged, destroyed, Seattle City Light Systems unknown). Renton Public Works • Number of energy/utility Renton Police facilities or systems needing Renton Regional Fire inspection. Authority • Status of repair crews - their Renton EOC number, type, location. • Limitations or obstacles to response or restoration. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 206 in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) Maintain a list of city facilities including identification of critical infrastructure, critical Renton Public Works Situational Assessment capabilities, operations, and vulnerabilities. Identify petroleum fuel storage and needs for city Renton EOC emergency response activities. Renton Public Works Logistics & supply Establish alternate fueling strategies to ensure fleet Renton Public Works Chain Management vehicles can be refueled. Maintain an operational EOC and standard operating Operational procedures for that EOC for the City of Renton. Coordination Renton EOC Maintain the city of Renton Comprehensive Emergency Management Plan. Response of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 12 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Evaluate City assets prioritizing damaged locationsStatement . assist as required. Core Capability Activity Responsible Agency(s) Assist in debris clearance. Provide available resources to supplement Renton Public Works Infrastructure Systems temporary energy systems for the city. Activate the City of Renton EOC, if requested. Renton EOC Renton Public Works Provide a liaison to the City of Renton EOC, if requested and as available. Renton Public Works Gather, assess, and conduct damage assessment Renton Public Works reports of information from the field regarding Renton Police energy and utility system damages and community Renton Regional Fire impacts to the Renton EOC. Authority Operational Coordination Facilitate the restoration of energy and utility Renton Public Works systems in coordination with ESF 3: Public Works Puget Sound Energy within the City of Renton following internal policies Seattle City Light and procedures. Collect and provide information during response to an energy emergency based on the nature, severity, Renton Public Works and extent of the emergency or disaster. Coordinate with volunteer, private, state, and Logistics & Supply Federal agencies to provide emergency Renton Public Works Chain Management supplemental energy and utility resources. Coordinate activities with the King County EOC. City of Renton EOC October 2023 207 Resource Requirements Resources that may be necessary in an energy emergency may include supplemental electrical energy such as generators, reserve petroleum sources, utility contingency plans, maps and office supplies. References • City of Renton Annex to the King County Regional Hazard Mitigation Plan • City of Renton Comprehensive Emergency Management Plan Terms and Definitions I0[.7T Appendices None October 2023 208 Primary Agency: City of Renton Police Department Support Agencies: Renton Regional Fire Authority City of Renton Executive Department City of Renton Public Works Department Mutual Aid Agencies Introduction Purpose The purpose of Emergency Support Function (ESF) 13 is to effectively coordinate and integrate law enforcement activities including public safety, and security resources within the City of Renton in incident management activities that require State -level assistance. The following Core Capabilities support the roles and responsibilities of ESF 13. The primary and supporting core capabilities are defined to support the execution of Public Safety, Law Enforcement, and Security operations for this ESF as follows: Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life -sustaining operations. ...P. ... Implement and maintain risk -informed countermeasures, and policies protecting people, borders, structures, materials, products, and systems associated with key operational activities and critical infrastructure sectors. Establish and maintain a unified ad coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities. Identify, discover, or locate threats and/or hazards through active and passive surveillance and search procedures. This may include the use of systematic examinations and assessments, bio surveillance, sensor technologies, or physical investigation and intelligence. • Delay, divert, intercept, halt, apprehend, or secure threats and/or hazards. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay October 2023 209 information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate. Conduct a systematic process engaging the whole community as appropriate in the development of executable, strategic, operational, and/or tactical -level approaches to meet defined objectives. Authorities and Policies Public safety and law enforcement in Washington is generally and routinely the responsibility of local government. Renton Police, within the limits of its resources and authority, may coordinate and support essential law enforcement operations. The function of outside sourced security is generally the responsibility of private -sector authorities. Consistent with the National Incident Management System (NIMS) and the National Response Framework (NRF), ESF 13 resources serve to augment local resources at the request of local government. It is important to note that ESF 13 resources do not supplant or replace local authority or responsibility. Officers of local police departments are general authority Washington peace officers and the coordination between Renton Police and other law enforcement agencies are facilitated by and defined within the Washington Mutual Aid Peace Officers Powers Act, RCW 10.93.020. The Interlocal Cooperation Act, RCW 39.34, and the Washington Mutual Aid Peace Officers Act, RCW 10.93, authorize general authority law enforcement agencies to enter into mutual aid agreements to provide law enforcement assistance under the following enumerated circumstances: (1) Upon the prior written consent of the sheriff or chief police whose primary territorial jurisdiction the exercise of the power occurs. (2) In response to an emergency involving the immediate threat to human life or property. (3) In response to a request pursuant to a mutual law enforcement assistance agreement with the agency of primary territorial jurisdiction or in response to the request of a peace officer with enforcement authority. (4) When the officer is transporting a prisoner. (5) When the officer is executing an arrest warrant or search warrant. or (6) When the officer is in fresh pursuit, as defined in RCW 10.93.120. Renton Police personnel sent to assist other jurisdictions will maintain their own supervision and chain of command. All personnel exercising authority under ESF 13 and representing the Renton Police Department are subject to the policies, procedures, regulations, and limitations set within the Renton Police Department Policy Manual. Law enforcement units provided by other levels of government will remain under the command of their parent agency. October 2023 210 Situation Overview Any disaster may generate a need for law enforcement activity. The primary hazards are detailed in the City of Renton Annex to the King County Regional Hazard Mitigation Plan and include floods, winter storms, earthquakes, landslides and debris flows, volcanic hazards, coal mine hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. Renton Police will lead the coordination of citywide emergency or disaster law enforcement activities. Normal response will be hampered by such occurrences as bridge failures, landslides, fallen debris, flooding or fire. Police response times will be delayed and response to incidents may need to be prioritized. Landline communications may be interrupted. Cellular, satellite telephone, and conventional and amateur radio communication will be relied upon heavily, if available. Congested frequencies should be expected. Valley Communications Center, if operable, will be inundated with calls, possibly requiring Renton Police to dispatch their own calls. Assistance between law enforcement agencies within the state is facilitated by the signatory agencies to the Mutual Law Enforcement Assistance Agreement. Mutual Aid agencies and other resources normally available to support police operations may be unavailable as a result of the incident. The City of Renton Police Department will exhaust its resources before requesting assistance from other agencies. City of Renton personnel will provide assistance and resources as available during an emergency or disaster. When Renton Police resources are exhausted, supplemental assistance may be requested through the Renton Emergency Operations Center (EOC). Concept of Operations In times of an emergency or disaster, law enforcement agencies are called upon to provide a wide range of functions. When activated, ESF 13 facilitates the integration of State -level public safety, law enforcement, and security resources into the incident management response. Resources, capabilities, and support that may be coordinated through ESF 13 may include but are not limited to: o Traffic control and evacuation o Critical infrastructure protection o Civil disturbance control o Local law enforcement augmentation o Investigative assistance o Access and perimeter control o Transportation of high -priority emergency supplies o Watercraft, dive teams o Surveillance tools and situational assessment o Aviation resources October 2023 211 o SWAT teams o Explosive detection canines o Explosive Ordnance Disposal teams o Prison inmate transport o Intelligence and information sharing Whole Community The "Whole Community" includes individuals, families, and households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. ESF 13 includes communicating with the Whole Community during public safety, law enforcement, and security preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 13 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization Renton Police, Renton Public Works, and Renton Regional Fire Authority are responsible for law enforcement, security, and public safety within our jurisdiction. A Division Commander or designee of the City of Renton Police Department will report to the Renton Emergency Management Duty Officer or Renton EOC, if activated, to coordinate law enforcement notifications and activities with other response functions. The Renton EOC will provide information sharing and resource support to the lead agencies for this ESF. Law enforcement operations are conducted by Renton Police within the limits of its resources and authority. In the event additional state law enforcement resources are required, they may be requested through the Renton EOC if activated. In preferred order, the City of Renton Duty Officer or, if activated, the Renton EOC, the King County Emergency Operations Center (KC EOC), and the Washington State Emergency Management Division. Notifications This ESF can be activated through the Renton Police Department, Renton Regional Fire Authority and Public Works. Activation of this ESF may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection October 2023 212 The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. EEI On -Scene Description • Are conditions safe? • Current threats to include type and numbers. • Casualties Collection • Dispatch • On scene officers • Civilians Dissemination Renton Police Renton EOC Resources Law Enforcement Resources to • Renton Police Renton EOC include: • Personnel/Staffing • Vehicles • Weapons • Protective Equipment Public Safety Identify the immediate threat or • Renton Police Renton EOC hazard and determine need for: • Renton Public • Shelter in place Works • Evacuation/alternate • Dispatch centers routes (Valley • Road closures Communications • Civilians Responsibilities The table below outlines the responsibilities of both the primary and supporting agencies listed in this ESF. These actions of preparedness, mitigation, response, and recovery are tied to executing the Core Capabilities listed in the "Purpose" section. October 2023 213 Response Statement of Purpose: Coordinate and mobilize resources to support the safety and security of the community in Renton through stabilization and institution of public safety and law enforcement. Core Capability Activity Responsible Agency(s) Responsible for law enforcement activities within the City of Renton as outlined under Concept of Operations in this ESF. Provides security to city facilities, as requested. On -Scene Security, Coordinates law enforcement and emergency traffic Protection, and Law Renton Police Enforcement control throughout the City of Renton. In the event of an evacuation, as the lead agency Renton Police Department will execute the guidelines produced in the Evacuation Annex. Provide command representatives to the City of Renton EOC and coordinates requests for additional law enforcement assistance through the Incident Operational Management System. Renton Police Provides communication resources in support of Coordination emergency operational needs. Assist in the coordination and documentation necessary for the disaster recovery process. Activate the Renton EOC, as requested. Renton Executive Services Assists the Renton RFA in the receipt and Public Information and Warning dissemination of warning information. Renton Police Relative to Amber Alerts, follows Washington State Patrol procedures for Missing and Unidentified Person. October 2023 214 Provides Public Information Officer support to the EOC upon request. Issue warnings and request activation of the Emergency Alert System or ALERT Renton system as necessary. Relay public safety messages provided by Police Renton Executive Activate the ALERT Renton system as requested by Services Police, and other systems as necessary Resource Requirements • Completion of Incident Command Courses: ICS 100 and 700. References • City of Renton Recovery Framework • City of Renton Evacuation Annex Terms and Definitions See Basic Plan Appendices None October 2023 215 Primary Agency: City of Renton Executive Services Department Support Agencies: City of Renton Parks and Recreation Department City of Renton Police Department City of Renton Public Works Department Renton Regional Fire Authority King County Emergency Operations Center Washington State Emergency Management Division Introduction Purpose Emergency Support Function (ESF) 15 provides direction to keep the public informed throughout a threatened or actual emergency and to provide the public with protective action guidance as appropriate to save lives and protect property. This plan supports the Incident Command System (ICS) Public Information Officer (PIO) function and the Joint Information Center and Joint Information System (JIC/JIS). The joint information system is established to coordinate information before it is released to the public and the news media. The purpose of ESF 15 is to establish uniform policies for the effective development, coordination, and dissemination of information to the public in the event of a disaster. The following Core Capabilities support the roles and responsibilities of ESF 15. The primary and supporting core capabilities are defined to support the execution of communication, information and warning for this ESF as follows: Deliver coordinated, prompt, reliable, and actionable information to the whole community using clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level aooroaches to meet defined obiectives. October 2023 216 Authorities and Policies The City of Renton's public information requirements will be determined by the severity of the disaster or emergency as determined by the Executive Services Department. Public information activities will provide vital information citywide in a timely, consistent, and unified method to state, county, tribal, local, and private sector agencies, media, and non-profit organizations. The City of Renton may train employees as Public Information Officers (PIOs) to communicate incident related information with the public and/or media. Renton's Executive Services Department has lead responsibility as the official spokesperson for the city's public information activities. ESF 15 provides for public information, education, and media relations functions that together comprise the Joint Information System (JIS). The JIS may be coordinated internally or with other agencies. Emergency public information actions before, during, and following an emergency will be determined by the severity of the emergency as declared by involved jurisdictions, state agencies, or as perceived by the public. A significant emergency public information response will involve many states, county, local, private sector, media, and non-profit organizations. Public Information identifies those agencies and defines their responsibilities within the JIS. Regional events involving multiple agencies may be coordinated through the King County Joint Information Center or Joint Information System. When external agencies are key stakeholders in the incident, particularly when they have been incorporated into a Unified Command structure to manage the incident, they will have a vested interest in the public information message. The Incident Commander in concert with the City of Renton Policy Advisory Group will direct key public information messages. Communication Requirements October 2023 217 The City of Renton aims to communicate messages in a manner that can be understood by its diverse population. Special considerations for communicating with significant segments of the population with Limited English Proficiency (LEP) and those with Access or Functional Needs (AFN) is addressed in this ESF with compliance to: • Civil Rights Act of 1964 ■ Unlawful discrimination against race, color, or national origin. • RCW 38.52.070 ■ Requirement for emergency management organizations to include and communications plan which identifies "significant population segments" that have Limited English Proficiency and how information will be disseminated to those populations during an emergency or disaster. • WAC 118-30 ■ Limited English Proficiency (LEP) populations are components of the Whole Community which is discussed as a requirement for inclusion throughout the planning process. Consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options specific to addressing Limited English Proficiency (LEP) and Access and Functional Needs (AFN) populations. Members of the community with LEP and AFN will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. Situation Overview The City of Renton and the surrounding region will periodically experience emergency situations that require the coordinated dissemination of critical information to the public. The public needs timely and accurate information for protection of life and property during response to, and recovery from a disaster or emergency. Potential emergency situations include natural, technological, and human -caused events. The City of Renton Annex to the King County Regional Hazard Mitigation Plan further identifies the natural and technological emergencies or disasters that could impact the city and therefore require emergency messaging. Depending on the nature and magnitude of the emergency, different levels of public information will be required. Public information may in fact be a primary objective during an emergency. During an emergency, timely and accurate public information will help protect people's health and safety and will help manage expectations about response capabilities. Conversely, it also could work to dispel public views that an incident is a bigger emergency than it is because of the way the media covers the story, making it critical for agencies to coordinate key messages. October 2023 218 Situations which may prompt rapid public information includes alerting residents to an impending emergency, directing residents for an evacuation or shelter in place, informing residents of protective health -related actions, and updating residents through response and recovery phases of the event. Information Systems In case of an emergency, every effort will be made to communicate in a timely, effective manner; however, normal means of communication may not be available. In those situations, non-traditional means of communicating with the public, such as radio, billboards, flyers, newsprint, and community networks, will be established and utilized. The City of Renton does not have a single warning system to communicate with the population but would use multiple systems depending on the need and available resources. The means of dissemination include: • News media (radio, television, including Channel 21 in Renton, cable, print). • Reverse dial telephone system mass notifications (e.g., ALERT Renton). • City of Renton's website. • Social media applications (e.g., Facebook or Twitter). • Neighborhood Information Centers. • If warranted by the situation, hand distribution. Technological limitations may prevent communication with the general public, including those with Limited English Proficiency and those with Access or Functional Needs. Technological challenges may include inaccessibility due to downed infrastructure, privacy and security, and limited alternative communication technologies. The City of Renton recommends prioritizing the restoration of communication infrastructure, adhering to privacy and security guidelines, and training to and purchasing alternative communication technologies. In this effort, the City of Renton continues to build relationships with supporting agencies, develops technology security, and has invested in alternative communication technologies and training. Concept of Operation Regardless of the hazard or threat type, the City of Renton may provide timely and vital information to the public regarding emergency response and recovery activities. To reduce inaccuracies and misinformation, the City of Renton will coordinate information and public messaging with participating local, county, tribal, state, and federal agencies, and other organizations as required. The City of Renton may start an emergency public information operation to augment or enhance the normal communications capabilities of the city. Joint Information System The JIC, if established internally or regionally, becomes the focal point for dissemination of all emergency public information about emergency and disaster response and recovery October 2023 219 operations. The purpose of the JIC is to coordinate information and provide a forum for the sharing of information within the region, and a central point for the media to get information. Under the JIS/JIC concept, each agency representative has the commitment to share and coordinate information with all other participating agencies prior to release to the media and public. During any activation of the City of Renton EOC, City of Renton staff from individual departments will be available to staff the EOC, field locations, or a Joint Information Center (JIC). The disaster procedures for each department should anticipate this fact and build in appropriate staffing. A JIC may be established by the City of Renton EOC or at the direction of the City of Renton Executive Services Department to augment the public information function of the EOC, and to incorporate external stakeholders in the development and delivery of the public information message. A JIC is established when non -City agencies are key stakeholders in an incident and may bring together diverse parties in order to coordinate information prior to public release. Involvement of other agency/organization PIOs will be determined by the scope and nature of the disaster. If the event is large enough, the JIC may be established by King County. In a minor emergency incident, an on -scene PIO may be the only portion of the AS utilized. A virtual JIC may be initiated through technological means when geographical restrictions, incident management requirements, and other limitations preclude physical attendance by public information officers/liaisons at a central location. Public Information Officers PIOs within the City of Renton work closely with Renton Executive Services Department, response agencies, and the City of Renton EOC Director (or the City of Renton EOC Duty Officer if the EOC is not activated) to disseminate and coordinate public information communications and messages. Based on the urgency of the situation and the need for inter -agency cooperation, the city's assigned PIO will attempt to coordinate with other agencies to gather emergency public information relevant to the City of Renton and share it with the Renton EOC and the Policy Advisory Group. PIOs may serve as part of the JIS to coordinate information from their respective agencies regarding their involvement in the response and recovery operation of an emergency event. PIOs, whether within a JIC or the City of Renton EOC, have a range of responsibilities including: • Setting up news briefings for key disaster officials. • Writing and disseminating news releases to appropriate media outlets. • Monitoring and analyzing TV, radio, newspaper, and Internet disaster news coverage. • Distributing this information throughout the JIS. • Preparing background information and fact sheets. October 2023 220 Rumors or misinformation can cause unnecessary distress among residents, provoke counter- productive public actions, and impede response and recovery efforts. PIOs must focus on providing accurate and timely information using all dissemination methods, including rumor control as a primary goal. Communication resources may be utilized by the City of Renton to retrieve and broadcast a public alert to specific jurisdictions and locations throughout the city, county, and state. For more information regarding communication resources see ESF 2 — Communications, Information Systems, and Warning. The City of Renton's Public Information Officers (PIOs) may be located at the City of Renton EOC, at City Hall, a Joint Information Center, or another location from which they may effectively coordinate the public information function of the city. In a disaster, the public information function within the City of Renton EOC becomes the focal point for the receipt of information and therefore is a logical location for the preparation and distribution of emergency public information if so, delegated by the City of Renton Executive Services Department. The public information function for an emergency may co -locate near the disaster area to support local public information efforts or may relocate to a JIC as needed. A media room may be designated at a location separate from the City of Renton EOC to be used for news briefings, interviews, and press conferences. Members of the community with Limited English Proficiency and those with Access and Functional Needs will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. PIOs may consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options and pre -scripted standard emergency messages specific to addressing Limited English Proficiency (LEP) and Access and Functional Needs (AFN) populations. Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and federal, and tribal governments. ESF 15 includes communicating with the Whole Community during public information sharing and communication preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 15 has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. October 2023 221 Organization In a disaster or major emergency, the City of Renton Mayor or their delegate will appoint or designate a trained Information Officer (10) to coordinate the key messages and overall public information strategy for the JIS. The Communications Director serves within the Policy Advisory Group, and generally serves in the role of Information Officer, unless otherwise designated by the mayor. The City of Renton operates under the National Incident Management System. ESF 15 describes the operation of the public information function within the Incident Management System. The City of Renton EOC Director will appoint a PIO to serve as the Lead PIO within the City of Renton EOC. The Lead PIO will coordinate with the Information Officer (10) in the Policy Advisory Group. Notification This ESF can be activated for Renton EOC Support through the following agencies: • City of Renton Mayor • Renton Executive Services Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Procedures • Upon notification, a designated city PIO will report to the City of Renton EOC to coordinate and disseminate accurate and timely disaster -related information. This person will normally serve as the Lead PIO in the City of Renton EOC. • In the event the City of Renton EOC is not activated, a designated city PIO will work in concert with the Communications Director and the EOC Duty Officer to issue appropriate press releases, situation reports, and conduct media interviews. • A designated City PIO will coordinate working with the Incident Commander to ensure there is appropriate PIO staffing. Depending on the severity of the situation, if the City of Renton EOC is activated on a 24-hour schedule additional PIO staffing may be required. Information Collection The following categories are a baseline list of facilities and systems which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. October 2023 222 This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI Resources Description - Translation and interpretation services? - Media room C. . All City Personnel • Renton Executive Services Public - Number of information City of Renton Executive Renton Executive Information officers or agents Services Services Officers - Monitor, collect, and verify all information regarding Renton EOC incident. - Coordinated disseminated Responding Agencies information approach with officials, other participating agencies, etc. Incident - What is the current status of Incident Commander Renton Executive Status the incident? Services - What agencies are actively Renton EOC engaged in the incident? Renton EOC Renton Police Watch Desk Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "Purpose" section. City of Renton Executive Services Department Duties specific to the Information Officer • Assess the communications/public affairs implications of the incident. • Assess the need for translator/interpreter services. • Support the chief elected official with disseminating emergency public information. • Designate appropriate communications/engagement staff person to serve as the City of Renton PIO to coordinate all city public information. • Coordinate City of Renton EOC public information and assist JIC as needed. • Coordinate public information activities with other participating agencies. • Assist local officials with disseminating information. October 2023 223 • Collect and coordinate information from all sources (e.g., city departments, county, state, rumor control) to monitor overall response. • Obtain approval for release of information from the City of Renton. • Conduct and/or coordinate regular news conferences including arranging for interpreter services if appropriate. • Enlist department staff to respond to media questions on technical or department issues if necessary. • Provide maps, charts, status boards, schematics or other displays that clarify the disaster situation in support of news conferences and/or briefings. • Monitor media broadcasts and articles to check for accuracy. Monitor and log incoming calls for information and rumors. • Coordinate public information through the chief elected official and with the designated Lead PIO. Purpose:Preparedness Statement of ...prepare public information and warning capabilities. coordinate with all ESFs in advance of an emergency or disaster. Core Capability Activity Responsible Agency(s) Identify areas where public education programs Renton Executive (e.g., personal preparedness) are needed, inclusive Services of plans for first responders and families. Renton Parks and Recreation Renton RFA Public education programs on flood preparedness Renton Public Works Planning and prevention. Renton Community Educating the applicants on building within flood and Economic plains. Development Maintain active social media accounts and Renton Police promulgate them during pre -disaster times. Renton RFA October 2023 224 Develop a list of volunteer groups to aid in the Renton EOC call center, or other public communication channel needs. Renton Executive Services Develop 24-hour shift change and staffing Renton Executive procedures and checklists for supporting agencies. Services Develop equipment lists. Encourage city department's spokespersons to attend public information courses. Identify emergency support function -specific training requirements. Develop operational plans that adequately identify critical objectives based on the planning requirement, provide a complete and integrated picture of the sequence and scope of the tasks to achieve the objectives, and are implementable within the timeframe contemplated in the plan using available resources. Outline the communication process for Access and Functional Needs populations to include those with Limited English Proficiency (LEP) and their encounter with emergency notifications as outlined in the City Renton Executive Services of Renton Annex to the King County Inclusive Emergency Communication Plan. Maintain Messaging Strategies and Methods to identify language assistance services as outlined in the City of Renton Annex to the King County Inclusive Emergency Communication Plan (IECP). Individuals and organizations that can provide language assistance including translation and interpretation services are identified in the IECP. Through emergency outreach and education programs, educate the public on the importance of emergency notification services/programs to increase community resiliency. Maintain generic pre -translated materials that can be easily customized to the specific emergency. Maintain interpreter/translator service resources. Develop and maintain an accurate media contact list Public Information and Warning including print and broadcast media languages other than English that serve the Renton community. Renton Executive Services List and maintain available media resources (station call letters, names, addresses, and telephone numbers) that will be used to disseminate emergency information to the public. Develop procedures for rumor control inquiries. October 2023 225 Prepare a list and map of neighborhood information Renton Parks and Mass Care centers. Recreation Ensure the support departments/agencies can access their respective networks from the City of Renton Executive Services Renton EOC. Develop and maintain a roster of Public Information Planning personnel, including shift change and staffing procedures and contact information (home address; Renton Public Works telephone, cellular, and facsimile numbers; and email addresses). Operational Identify locations for media briefing. Renton Executive Prepare media advisory and release templates. Communication Services Response of Purpose: Primary and support agencies undergo critical tasks and activities to support the continuous flow of public responseStatement information throughout an emergency ...Public Information •(PIO) and the Joint Information System (JIS). Core Capability Activity Responsible Agency(s) Arrange interpreter/translator services as needed. Provide continuous and accessible information throughout all phases to inform all affected segments of society of critical lifesaving and life - sustaining information by all means necessary, including accessible tools, to expedite the delivery of emergency services and aid the public to take protective actions. Leverage community -based social networks, which may include word of mouth, email, social media, and Renton Executive other means of informal information sharing by the Services public. Following processes outlined in the City of Renton Public Information and Warning Annex to the King County Inclusive Emergency Communications Plan to provide warning and notification of the whole community, the City of Renton will provide notices on evacuation, shelter, and/or sheltering in place (See Evacuation Annex), notices for general survivor assistance, notices for food and water, and details for public health protection. Provide life safety, life -sustaining, or health -related Renton Executive messaging utilizing the tools available to the City of Services Renton (see Situation section) in a manner which can be understood by significant segments of the Renton RFA population with limited English proficiency and Renton Police October 2023 226 those with access and functional needs. This may Other responding include the use of universal symbols to convey agencies messages without words, or utilization of interpreters/translators. Inform the King County Office of Emergency Management/Regional Communications and Emergency Coordination Center Duty Officer, the Washington State Emergency Management Division PIO or others as needed of response activities when appropriate. Provide PIO(s) to assist (if necessary) at the scene, in a local or regional JIC, or the City of Renton EOC as Renton Executive requested by the chief elected official or City Services Emergency Manager. Coordinate information with other PIO(s). Assist the Lead PIO by providing pertinent public information for dissemination to media sources and, as appropriate, fact sheets for distribution to the public. Participate in news conferences and briefings upon request. Monitor and log incoming calls for information and rumors. Monitor media broadcasts and articles for accuracy. Renton Executive Ensure the capacity to communicate with both the Services emergency response community and the affected populations and establish interoperable voice and Renton JIC data communications between Federal, tribal, state, and local first responders. Conduct media briefings on a regular basis. Provide subject matter experts for media interviews and press conferences, as requested and Operational appropriate. Assess and respond to the need to Communication provide additional communications to those with Access and Functional Needs and significant Washington State segments of the population with Limited English Proficiency. EMD Coordinate with the City of Renton EOC, ESF King County EOC agencies and state, county, federal, private, and tribal organizations to develop a flow of information, including situation reports, health advisories, and other public information releases concerning response and recovery efforts. Document and maintain a record of incoming and Renton Executive outgoing communications. Services Renton JIC Situational Assessment Attend briefings and gather information for situation All responding updates. agencies October 2023 227 Obtain a status report on all local and county activities as needed. Collect information concerning ESF field operations Renton Executive and activities. Services Renton JIC Request ESF 15 support PIOs based on incident Renton Executive Operational assessment. Services Coordination If a JIC is activated, send one or more PIOs to that location, if appropriate. Renton Executive Coordinate with Incident Commanders to determine Services the scope, magnitude, extent, and the potential Renton JIC duration of the incident. Move and deliver resources and capabilities to meet Renton Parks and Mass Care Services the needs of disaster survivors, including individuals with access and functional needs. Recreation Renton Executive Services Recovery Statement of Purpose: Primary and supporting agencies undergo response activities in support of public . . continuation . .ut the recovery process. Core Capability Activity Responsible Agency(s) The City of Renton EOC will coordinate with the Operational Information Officer before deactivating the public Coordination information function. Coordinate with appropriate agencies to deactivate the JIC, if activated. Operational Provide information and support to the State Communication Coordinating Officer during federally declared disasters. Develop event After Action Reports to evaluate the effectiveness of communications of life safety Renton Executive Planning information used throughout the disaster or Services emergency in accordance with Renton communication procedures. Situational Assessment Keep elected officials informed of recovery activities. Disseminate information on recovery programs or available disaster assistance programs available, Public Information and including targeted outreach to significant segments Warning of the population with limited English proficiency or access and functional needs by communicating with them in a manner that can be understood. October 2023 228 Resource Requirements Resource requirements, including staffing, office equipment, including computers, tablets, and phones, office supplies, portable drives, chargers, batteries, and functioning office facilities. These will be tailored to the type, location, and magnitude of each specific disaster and full, or partial activation of this ESF will be addressed on a case -by -case basis. References and Resources • City of Renton EOC procedures • City of Renton Annex to the King County Inclusive Emergency Communication Plan • City of Renton Evacuation Annex • King County Comprehensive Emergency Management Plan • Washington State Comprehensive Emergency Management Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan • City of Renton Communications Manual • Available media resources (names, addresses, email telephone numbers, both office and mobile) Terms and Definitions • Significant segment of the population means 5% of the total population of the City of Renton, or 1000 persons, whichever is smaller. • Limited English Proficiency populations refers to language groups who self -identify as speaking English "less than very well". • Access and Functional Needs includes those people who may have specific needs related to the emergency incident. In the context of this ESF, this includes those members of community who are blind, visually impaired, deaf, and/or have experienced hearing loss, or deaf/blind. • Neighborhood Information Centers are publicized locations where written emergency messages can be posted for the public when electronic and media communications are unavailable, explained further in ESF 2. Additional Terms and Definitions can be found in the Basic Plan. Appendices None October 2023 229 Primary Agency: City of Renton Executive Services Department Support Agencies: City of Renton Police Department City of Renton Public Works City of Renton Human Resources/Risk Management All other City of Renton Departments Introduction Background The city uses a variety of systems, services, and devices that rely upon both internal and external computer networks in order to function properly. These networks as a whole are commonly referred to "cyberspace" and failures in them, regardless of cause, are commonly referred to as "cyber incidents". Cyber incidents have the potential to disable city services, release non-disclosable information to unknown parties, and create public safety issues, among other things. Purpose This incident annex outlines fundamental steps in the city's response to a major cyber incident, including assignment of responsibility and critical actions that must be taken to prepare for, respond to, and recover from a cyber incident. City of Renton's Information Technology Division, housed within the Executive Services Department, leads the effort to protect and prevent against cyber and other technology related threats including ransomware, malware, phishing, unauthorized access, physical damage, and equipment failure. The Cyber Incident Annex will achieve this by ensuring the proper execution of the primary response core capability, cyber security. This annex will also ensure the execution of the following supporting core capabilities: planning, situational awareness, operational communication, logistics and supply chain management, and access control and identity verification. Descriptions of all core capabilities this plan supports are listed below. Protect (and if needed, restore) electronic communications systems, information, and services from damage, unauthorized use, and exploitation. October 2023 230 ... .. . .... Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. (Preparedness) Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Ensure the capacity for timely communications in support of security, situational awareness, and operations by any and all means available, among and between affected communities in the impact area and all response forces. Deliver essential commodities, equipment, and services in support of .. impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Apply and support necessary physical, technological, and cyber measures to control admittance to critical locations and systems. Authorities and Policies Renton Executive Services Department is responsible for securing and maintaining city information technology assets in accordance with industry standard best practices. They are further responsible for developing and implementing policies and procedures that ensure the city's ability to prevent, detect, and respond to cyber incidents. The city has a robust cyber security and computer/internet use policy that is regularly updated to reflect best practices. All employees, volunteers, and others with access to city computer systems are required to be familiar with and comply with all policies and procedures related to information technology use and security. The city may provide training to all system users on acceptable use policies, social engineering awareness, and incident identification/notification procedures. All city departments are expected to actively participate in continuity planning as it relates to loss of information technology services. Continuity planning must include identification of critical services and procedures for continuing those services during the loss of all or some of the city's technology infrastructure. Situation Overview Department of Homeland Security defines a major cyber incident as an event that could jeopardize the confidentiality, integrity, or availability of digital information or information systems. The city's vulnerability to a major cyber incident is directly related to the amount of planning and prevention activity that has been undertaken and the degree to which system October 2023 231 users are able to rapidly detect, isolate, and report potential incidents. Emergency conditions related to a major cyber incident have the potential to originate from both internal and external sources and could cause critical life safety and other essential services to fail. Major cyber incidents can occur with or without warning, and their intent may be malicious, accidental, or inadvertent. Initial response, however, must not be dependent on determining whether they are intentional or accidental. Regardless of cause, major cyber incidents have the potential to shutdown critical infrastructure, negatively affect life safety, reveal protected information, and to cause harm to people, data, and physical assets. Cyber threats can be both technological and human in nature and will continue to exist regardless of the number of safeguards put in place or amount of training conducted. Close coordination with county, state, and federal government partners, as well as private sector entities and NGOs will likely be required in a major cyber incident. Incidents may start and end on systems that are outside of the city's direct control. Concept of Operations The City of Renton's Executive Services Department Information Technology (IT) Division may routinely work with other government organizations to exchange information and develop best practices including maintaining detailed, confidential procedures for cyber incident response. IT maintains non-disclosable lists of available cyber incident detection and response resources, including tools and outside vendors to detect adverse events on their networks and other systems. They may issue contracts for works and services including: • Software/hardware maintenance • Print/copier maintenance • Software/database hosting • Infrastructure and endpoint security • Internet services • Phone services Information Technology bases its own continuity plan upon the needs of other city departments and may work in conjunction with the Emergency Management Division to assist departments in developing appropriate expectations and continuity plans. IT may provide training to all system users to know when and how to report possible cyber incidents, how to avoid common network intrusion and recognize social engineering techniques. Additionally, IT provides the following services to support all city departments: • Voice and data communication systems. • File storage and print systems. • Wired and wireless networks. • Servers and endpoint devices. • Routers, switches, gateways, and firewalls. • Business systems support, application software development, databases. • GIS systems and services. October 2023 232 • Access to the internet and inter -governmental networks. IT shall serve as the lead department for a response to a cyber incident. They may provide subject matter expertise, assign personnel and technology to detect, isolate, and eliminate the threat, restore information technology systems, and inform key decision makers. Renton Police shall serve as a supporting agency for any criminal investigation that results from the incident within their jurisdiction and provide any necessary law enforcement subject matter expertise as requested. Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. The Cyber Incident Annex includes communicating with the whole community throughout preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). The Cyber Incident Annex has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization The primary agency responsible for the coordination of a cyber incident is the Information Technology (IT) Division within the Executive Services Department. Renton Police, Human Resources and Risk Management, Executive Services, and Public Works provide essential support and coordination of response and recovery from a cyber incident. In the event of an emergency, the Renton Emergency Operations Center (EOC) may activate to provide information coordination and resource support throughout the response of a cyber incident. Notification The Cyber Incident Annex can be activated through the following departments: • Renton Executive Services • Renton Police • Renton Human Resources and Risk Management Activation may occur due to the severity of the event or perceived threat or unmitigated risk to the Renton community. Information Collection October 2023 233 The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. This list in not exhaustive. As an event progresses, information, city needs, available resources and support, and situational awareness will develop and change. EEI Description CollectionDissemination Cyber Scale of incident: Systems and Managed Detection Information Incident users affected. Response Technology Director When did it first occur. Monitoring system, IT Ticket Deputy Chief tracking, Administrative Officer What are the impacts. Executive Leadership Team Renton Police Renton Public Works EOC Duty Officer Renton Human Resources and Risk Management Cyber Determine type of incident to Information Technology Information Incident begin allocation of appropriate Technology Director Typing resources: Renton Police Deputy Chief • Phishing Administrative Officer • Ransomware • Malware Executive Leadership • Computer virus Team • Data breach Renton Police Renton Public Works EOC Duty Officer Renton Human Resources and Risk Management October 2023 234 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the "purpose" section. Response of Purpose: Conduct analysis and investigations as necessary to determine cause of Cyber Incident to begin strategies of response and recovery actions to restore information technologyStatement Core Capability Activity Responsible Agency(s) Implement incident communications interoperability Planning plans and protocols and consider: Renton Executive - Information relay Services - Notification for leadership/staff/public Collect, Analyze and deliver critical information sufficient to inform policy and decision making and Renton Executive stabilize the incident. Services As situation permits, provide representation to the All City of Renton EOC as needed. Departments Implement continuity plans as required Serve as lead for managing consequences that extend beyond the direct effects on computers and server systems. o Manage the EOC. o Coordinate briefings for key decision- Renton Executive makers, in coordination with Information Services Technology. o Ensure that life safety needs internally and externally are being addressed by Situational Assessment appropriate departments or agencies. Serve as liaison to other emergency management or cyber response organizations, which may include but is not limited to: o Washington State Fusion Center o Multi -State Information Sharing and Analysis Center (MS-IASAC) o Washington State Cyber Unified Coordination Group (UCG) Renton Executive o Hardware and software vendors Services o Cybersecurity vendors o Cybersecurity response teams (government, private, or combined) o Other city EOCs o King County EOC o Washington State EOC October 2023 235 o Private sector EOCs Logistics and Supply Anticipate and communicate resource requests to Chain Management include hardware, maintenance, personnel, Renton Executive technical support, and other services or Services commodities. Assess computers — find the threat! Confirm Renton Executive Managed Detection Response sensors are running on all endpoints. Monitor for additional activity. Services Conduct technical and investigative -based countermeasures, mitigations, and operations Renton Executive Cyber security against malicious actors to counter existing and Services emerging cyber-based threats. Renton Police Support criminal investigations that result from Renton Executive cyber-based incidents that fall within the city's Services jurisdictions. Renton Police Coordinate with the insurance providers. Renton Human Resources and Risk Management Coordinate the dissemination of information. Renton Executive Services Coordinate between Risk Management Division, Information Technology Division, and Communications Division for release to public of Renton Executive appropriate information and/or notification to Services individuals of protected information release. Serve as liaison to other law enforcement entities Operational with a role in cyber incident response, which may communications include but is not limited to: • Washington State Fusion Center • FBI Joint Cyber Task Force (CTF) Renton Police • Washington State Patrol High Tech Crimes United (WSP HTCU) • Other local or county law enforcement agencies Access Control and Review, verify, or deny physical and cyber access to Renton Police Identity Verification specific locations, information, and networks. Renton Executive Services October 2023 236 Recovery Statement of Purpose: Support the recovery efforts through restoration of impacted systems and services following a major•- incident. Core Capability Activity Responsible Agency(s) Cyber security Return and/or restore systems and services. Renton Executive Services Continue to provide communication to impacted areas and inform staff, leadership, and the public Operational Communications as necessary Renton Executive participate in After Action Reporting. Services Regularly communicate status updates until "All Clear". Logistics and Supply Review inventory and return unused equipment. Renton Executive Chain Management Keep spares or anticipated future equipment Services needs. Review all systems to verify full function and Situational Assessment threat removed. Provide regular updates with Renton Executive Services reviews. Planning Reference Information Technology's Disaster Renton Executive Recovery Plan. Services Mitigation Statement of Purpose: Lessen the potential impact or disruption of systems and services through targeted efforts in security and information technology equipment. Core Capability Activity Responsible Agency(s) Ensure security stack is current and applied to all devices. Maintain list of vendors used for Renton Executive Cyber security equipment and support. Services Maintain reliable backups with proper retention schedules, ensue test restores are done. Provide random and no -notice cyber security and awareness training for IT and city staff. Stabilize the following systems and services through hazard mitigation programs for protection against Renton Executive Planning the effects of an emergency or disaster: Services -Disaster recovery site - Generator - Fire suppression - Earthquake stabilization Logistics and Supply Maintain relationship and communications with Renton Executive Chain Management vendors supplying IT equipment. Services October 2023 237 Preparedness Statement of Purpose: Prepare a resilient information technology infrastructure and system through training, education, and cyber incident awareness to promote prepared cyber systems. Core Capability Activity Responsible Agency(s) Update, prepare, or review cyber incident plans, policies, and checklists. Ensure IT staff stay current on cybersecurity risks through training. Renton Executive Conduct system checks - frequency varies depending Services Planning on the system. Participate in cyber incident related training and exercises. Offer and/or facilitate cyber related trainings to city employees. Protect city cyber systems against criminal and Renton Executive terrorist activities and other evolving cyber threats, Services Cyber Security including risk management and loss mitigation Renton Human measures. Resources and Risk Management Purchase and/or acquire backup products, facilities, Logistics and supply and/or resources. Renton Executive chain Maintain an information technology and/or systems Services resource list. Review, screen, or examine system access and Renton Executive Access control and control admittance to physical and virtual locations Services identity verification and systems. Renton Public Works Clarify, assign, and inform appropriate authorities, Operational staff, or leadership of the communications plan Renton Executive communications insuring messages are delivered to meet LEP/AFN Services standards as described in ESF 15. References • National Cyber Incident Response Plan, Department of Homeland Security, 2016 • Computer Security Incident Handling Guide (Revision 2) National Institute of Standards and Technology, 2012 • Washington State Significant Cyber Incident Annex, Washington Military Department — Emergency Management Division, 2015 • ISO 27032 — Information Technology — Security techniques — Guidelines for cybersecurity, International Standards Organization, 2012 October 2023 238 • City of Renton (Information Technology) Disaster Recovery Plan Terms and Definitions See Basic Plan. Appendices Appendix A: Cyber Incident Checklist October 2023 239 Appendix A: Cyber Incident Checklist Supplemental Information PRE -INCIDENT PHASE Continue to enhance, maintain, and revise, as needed, the appropriate emergency response plans related to cyber response and cyber security, including the CEMP and annexes. Arrange for personnel to participate in necessary training and develop exercises relevant to cyber-attacks. Ensure the contact lists are current and establish a pre -event duty roster allowing for 24/7 operational support to the EOC. Participate in city, county, regional, state, and federal cyber security preparedness activities, seeking understanding of interactions with participating agencies in a cyber-security scenario. Analyze cyber vulnerabilities, exploits, and attack methodologies. Identify new equipment or capabilities required to prevent or respond to new or emerging threats and hazards, or to improve the ability to address existing threats. Inform Emergency Management Director of any major developments that could adversely affect response operations. RESPONSE PHASE Activate the EOC and appropriate DOCs and establish Incident Command. For larger events that cross multiple jurisdictions, participate in Unified Command. Conduct situational and periodic readiness assessments October 2023 240 Execute contracts and procure goods and services to support cyber security. Ensure financial and property accountability for cyber security activities. Estimate emergency staffing levels and request personnel support. Develop work assignments for ICS positions (recurring). Notify supporting agencies (dependent on the type of incident) and the mayor/s city council. ICS Form 203: Organization Assignment List Determine the type, scope, and extent of the cyber security incident ICS Form 209: Incident (recurring). Verify reports and obtain estimates of the area that may be Status Summary affected. Ensure that all required notifications have been completed. Consider other local, regional, state, and federal agencies that may been affected by the incident. Notify them of the status. Determine the need for additional resources and request them as necessary through appropriate channels (recurring). Activate mutual aid agreements. Activation includes placing backup teams on standby and alerting resource suppliers of both potential and current needs. October 2023 241 Major Cyber Incident Checklist Formulate emergency public information messages and media responses utilizing "one message, many voices" concepts (recurring). Key messages are developed by the Information Officer (10) working with the Policy Advisory Group. Any public information release from the EOC utilize those key messages, and the release will be reviewed and approved by the EOC Director before dissemination to the public and/or media partners. Record all EOC activity and completion of individual personnel tasks (recurring). All assignments, person(s) responsible, and significant actions taken should be document in an ICS 214 Unit Log. Record all incoming and outgoing messages (recurring). All messages, and the person sending or receiving them, should be documented as part of the EOC position log. Develop and deliver situation reports (recurring). At regular intervals, the EOC Director and staff will assemble a situation report. Develop an Incident Action Plan (recurring). This document is developed by the Planning Section and approved by the EOC Director. The Incident Action Plan should be discussed at regular intervals and modified as the situation changes. Supplemental Information EOC Planning Section Position Checklist, ICS Form 214: Unit Log ICS Form 209: Incident Status Summary ICS Form 202: Incident Objectives, ICS Form 203: Organization Assignment List, ICS Form 204: Assignment List, ICS Form 205: Incident Radio Communications Plan, ICS Form 206: Medical Plan, Safety Message, Incident Map October 2023 242 Implement objectives and tasks outlined in the IAP (recurring). Coordinate with private -sector partners as needed. RECOVERY/DEMOBILIZATION PHASE Ensure an orderly demobilization of emergency operations in accordance with current demobilization and community recovery plans. Activate, if necessary, the appropriate recovery strategies, continuity plans, and/or continuity of government plans. Release mutual aid resources as soon as possible. Conduct a post -event debriefing to identify success stories, opportunities for improvement, and development of the After - Action Report/Improvement Plan. Deactivate/demobilize the EOC. Correct any response deficiencies reflected in the Improvement Plan. ICS Form 221: Demobilization Plan Continuity Plans /Continuity of Government Plan October 2023 243 Revise any applicable emergency response plans based on the success stories and/or lessons learned during the response. October 2023 244 Primary Agency: City of Renton Community and Economic Development Department Support Agencies: City of Renton Human Resources and Risk Management Department City of Renton Public Works Department City of Renton Police Department City of Renton Parks and Recreation Department City of Renton Equity, Housing, and Human Services Department All other City of Renton Departments Renton Regional Fire Authority King County Emergency Coordination Center Public Health — Seattle and King County Puget Sound Energy Seattle City Light Washington State Emergency Management Division Introduction Purpose The purpose of the Damage Assessment Annex is to establish guidelines for damage and response capability assessment following an emergency or disaster within the City of Renton's service area. Disasters can cause injury to individuals, damage to public and private property, and damage to the environment. Damage assessment information will determine a priority of response activities and allocation of resources immediately following an event. Damage assessment information will also be used to determine eligibility and provide documentation for regional, state, or federal disaster aid. Eligibility for various forms of disaster aid will also be determined from the damage assessment efforts of this Annex. The following Core Capabilities support the roles and responsibilities of this annex. The primary and supporting core capabilities are defined to support the execution of damage assessment operations for this annex as follows: Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level aooroaches to meet defined ob October 2023 245 Authorities & Policies Non -catastrophic Events Response Capability Assessment Completed within one hour. Following an event, all city departments will assess the condition of their personnel, structures, and equipment. From this assessment, determination will be made as to the capability of that department to operationally respond to the needs of the event and provide vital city services. This information will be forwarded to the Renton Emergency Operation Center (EOC) if activated and directly to Community and Economic Development Department if the Renton EOC is not activated to evaluate the need for outside assistance to replace those resources lost to the event. Performed by: • Renton Regional Fire Authority • Police • Public Works • Parks and Recreation • Community and Economic Development • Other available City of Renton personnel Initial Damage Assessment Completion time of three to six hours. The Initial Damage Assessment is conducted immediately following the Response Capability Assessment. It is used to further determine response capabilities by assessing response routes such as roadways and bridges. In addition to roadway assessment, the Initial Damage Assessment is used to do "drive -by triage" of high -hazard, high population areas and to provide a quick overview and assessment of the Renton area that will be used to correctly dispatch response units to the areas in the greatest need. Results of the Initial October 2023 246 Damage Assessment may identify the need for appropriately trained outside personnel to assist in the Preliminary Damage Assessment, Detailed Damage Assessment, or General Building Damage Assessment This information will be forwarded to the Renton EOC if activated, to determine the need for mobilization of additional city resources and/or request outside resources. Additionally, this information will be used to provide the same quick overview of Renton's condition to the King County EOC. Performed by: • Renton Regional Fire Authority • Police Department • Public Works Department • Parks and Recreation Department • Community and Economic Development Department • Human Resources and Risk Management Department • Other available City of Renton personnel Preliminary Damage Assessment (PDA) Target completion as requested by the county or state, often 5 days once notified. In the event an incident goes beyond the normal response capabilities of the City of Renton, and it becomes apparent that the city may be eligible for federal disaster assistance, a Preliminary Damage Assessment (PDA) may be requested by the county or the state. If requested, it must be completed and forwarded to the King County EOC. The PDA serves to further identify the impacts on Renton by providing more in-depth assessment of the population, structures, utilities, and other infrastructure. This assessment begins to determine monetary loss values and identifies hazardous areas and structures unable to be documented by the Initial Damage Assessment. The data collected from this assessment is an important element of the resource request process. Resources allocated by the county or state will be on a need and availability basis with those jurisdictions having the greatest damage or greatest need receiving the highest priority. Monetary loss values will also trigger federal assistance, making the timely assessment of the Renton area even more important. Targeted completion time for the PDA depends upon the time frame requested by the county or state. Information gathered during this time will be forwarded to the Renton EOC if activated and directly to Community and Economic Development Department if the Renton EOC is not activated. The Renton EOC will provide the compiled data to the King County EOC. October 2023 247 Detailed City Damage Assessment Longer -term, "incident period" established by FEMA, potentially concurrent with PDA. If the PDA results in a Presidential Disaster Declaration authorizing "Public Assistance (PA)," then detailed damage assessments of City of Renton facilities, buildings, equipment, infrastructure, and systems must be completed by all city departments and submitted to the Renton EOC if activated or the Community and Economic Development (CED) Department otherwise. Teams of personnel from FEMA and the state will require an escort to view and verify damages as part of the PA process. Eligible costs include but are not limited to those activities specific to the event. Tracking and documentation of expenses, overtime and certain other eligible emergency work activities carried out by City of Renton personnel, the contracted cost of outside agencies, and the repair or restoration of damaged facilities and infrastructure to their pre -disaster condition may be among the reimbursable costs. There will be an "incident period" established by the Federal Emergency Management Agency (FEMA) which generally begins at the start of the event and will last as long as FEMA determines is necessary to include all normal damages from the event. Damage assessment reports will be completed jointly by the City of Renton, state, and federal personnel for these costs. Early and complete documentation of all staff time, contractor costs, equipment rentals, equipment use, and other expenses is vital to maximize the reimbursement following the event. General Building Damage Assessment Buildings or structures may be assessed for damage in the event that damage constitutes a probable hazard to life safety, or "Individual Assistance" is authorized by the Presidential Disaster Declaration. The Community and Economic Development (CED) Department will assemble teams comprised of: • CED Building Inspectors • CED Engineers • Fire Inspectors, • Public Works Engineers • Public Works Inspectors • And/or other personnel trained under ATC procedures to inspect and placard damaged structures. October 2023 248 All structure assessments will utilize procedures as established under the Applied Technologies Council (ATC) structure assessment program known as ATC - 20. Inspection records will be kept in accordance with the ATC procedures. The inspection and placarding records created by these Inspectors will be compiled and submitted to the King County EOC through the Renton EOC, with duplicate copies being kept by the City of Renton for reference in recovery and reconstruction. Catastrophic Events The Response Capability Assessment and Initial Damage Assessment will be performed to the best of the city's ability, dependent on local conditions. If the disaster is overwhelming and beyond the City of Renton's resource capability to obtain a Preliminary Damage Assessment as requested by King County, the Washington State CEMP states "that the need for a Preliminary Damage Assessment is eliminated for those jurisdictions that are especially hit hard." In those cases, the City of Renton will request resources through the King County EOC to assess damage for Public and Individual Assistance in the city. Procedures Response Capability Assessment and Initial Damage Assessment Survey These procedures are to be performed as outlined in the Policies section of this Annex. In addition, city personnel should report areas of damage observed during response efforts to their supervisor or to their department representative in the Renton EOC. The Renton EOC will then coordinate with CED to determine which level of damage assessment is appropriate to perform and will request assignment of the appropriate personnel. Damage assessment needs to restart following every aftershock from a major earthquake or after any significant changes in the scope of another disaster. Damage Assessment If damages cannot be adequately assessed through the Initial Damage Assessment, the Renton EOC, if activated, or CED if not activated, will request detailed city damage assessments from all city departments/divisions. If determined to be necessary, appropriately trained personnel will conduct building damage assessments utilizing ATC-trained building inspectors and /or ATC-trained teams of fire inspectors, building inspectors, engineers, trained volunteers, and others. Individual inspectors or teams will: 1. Perform rapid surveys. 2. Place appropriate placards on the buildings. 3. Prepare building damage assessment reports. October 2023 249 The damage assessment reports will be forwarded to the Renton EOC, if activated, or CED if not activated. These reports will be shared with neighboring jurisdictions and the King County EOC according to Renton EOC procedures. Damage Verification (Post Emergency, Collection of Information throughout) When the possibility of a Presidential Disaster Declaration is anticipated, the Renton EOC, if activated, or CED if the EOC is not activated will coordinate the collection of information within Renton for the PDA (Preliminary Damage Assessment), including repair estimates for damages incurred to public facilities, systems and infrastructure and all other costs incurred by city departments as a result of the incident. Teams of federal and state inspectors will determine the eligibility of the costs submitted. This follows the federal guidelines of the Public Assistance Program. Situation Overview Renton city officials have identified the primary hazards that could potentially impact the city. The potential effects of these hazards could disrupt public services, damage property, and cause injury or death of persons within affected areas, any of which could require the conduct of a damage assessment. The primary hazards are detailed in the King County Regional Hazard Mitigation Plan, and the Renton Annex to the plan, and include floods, winter storms, earthquakes, landslides and debris flows, volcanic hazards, coal mine hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. The emergency or disaster may cause enough damage to require assessment. However, not all damage will be immediately apparent. Roads and other infrastructure may be seriously damaged and hamper the ability of personnel to conduct timely and complete damage assessments. It is assumed that the Renton EOC will activate and provide a resource and information sharing coordination. Concept of Operations Response Capability Assessments, Initial Damage Assessment and Preliminary Damage Assessments (PDAs) are tools used to determine the safety and recovery needs of the residents, workers, and visitors in Renton as well as to determine the eligibility for disaster assistance. The City of Renton Community and Economic Development (CED) Department is the lead agency for coordinating damage assessment throughout the City of Renton and will provide assistance and information to state or federal damage assessment teams, if requested. October 2023 250 The compiled damage assessments for the City of Renton will be forwarded by the City of Renton EOC (if activated) or by CED to King County Emergency Operations Center (KC EOC) and on to Washington State Emergency Management Division to seek federal disaster assistance. Whole Community The "Whole Community" includes individuals, families, households, communities, the private and nonprofit sectors, faith -based organizations, and local, tribal, state, and Federal governments. The Damage Assessment Annex includes communicating with the Whole Community during transportation and critical infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). This annex has been reviewed by the Whole Community through a public input process that included online (virtual) and in -person access. Organization Damage assessment is coordinated by the Community and Economic Development (CED) Department in conjunction with the City of Renton EOC. The CED Services Division will provide building damage assessment data to EOC to separate the private and public damage and forward the results to the King County EOC. The results (or anticipated results) of the damage assessment may determine if the city seeks a local emergency proclamation by the Mayor of the City of Renton. Notification This Annex can be activated for Renton EOC Support through the following agencies: • Renton Community and Economic Development • Renton Public Works • Renton Police Department • Renton Regional Fire Authority (RFA) • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEls) which help guide the collection and dissemination of information. October 2023 251 This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI escription Dation Response Status of city department's All City of Renton Renton EOC Capability staffing. Departments Status of city department's capabilities and resources. Condition of How is city hall doing? Renton Public Works Renton EOC City Are city buildings usable? Renton Police Infrastructure How is that information being Renton CED collected? Shared? Condition of Consider private property as well. Renton CED Renton EOC City Buildings Number of residential structures Renton Police Minor damage? Major damage? Renton Regional Fire Destroyed? Authority Impact to employees? Impact to major employers? Responsibilities Statement of Purpose:Preparedness procedures and resources Core Capability Develop and maintain primary and alternative damage that can be implemented in the event of a disaster or Activity other disruption. Responsible Agency(s) Planning • Prepare detailed administrative procedures to Renton Community implement damage assessment programs for all and Economic city departments. Development • Supply damage assessment forms and placards Department for field use. • Provide training, drills, and exercises in support of this Annex to city departments/divisions and support agencies. • Follow established procedures to coordinate damage assessment of city facilities following an emergency or disaster. Planning • Develop procedures to evaluate damage to public Renton Public Works and private property, infrastructure utilities, etc. Department • Identify and train staff to conduct Response Capability Assessments, Initial Damage Assessment Surveys and Preliminary Damage Assessments. October 2023 252 • Participate in emergency management training, drills, and exercises in support of this Annex. • Identify and train staff to conduct Building Damage Assessments in accordance with ATC. Planning • Develop detailed administrative procedures to All departments perform a Response Capability Assessment within the Department/Division. • Identify and train appropriate staff to conduct Response Capability Assessments, • Participate in emergency management training, drills, and exercises in support of this Annex. • Develop detailed administrative procedures to CED conduct damage assessment of department facilities and assets following an emergency or disaster. • Initial Damage Assessment Surveys and Preliminary Damage Assessments. needed to support the assessment of damages to infrastructure within the City of Renton. Core Capability Activity Responsible Agency(s) Planning • Carry out a coordinated Damage Assessment Renton Community process utilizing department personnel and and Economic other city staff and volunteers. Development • Coordinate the collection of damage information. • Assemble damage assessment information and provides it to the EOC. • Follow procedures in accordance with the Renton Public Works Applied Technologies Council (ATC) Standards to conduct building damage assessments. • Follow established procedures to conduct damage assessment of city facilities following an emergency or disaster. Situational Assessment • Request detailed city damage assessments from Renton Community all city departments/divisions. and Economic • Determine the ability to provide service to the Development community. • Determine the ability to provide service to the Renton Executive community. Services • Analyze and disseminate damage information in situation reports through the Renton EOC. October 2023 253 • Provide damage or impact assessment information to the City of Renton EOC according to established communication procedures. • Report completed damage assessment results to Renton Public Works the Community and Economic Development Renton Regional Fire Department or the EOC, if activated. Authority • Determine the ability to provide service to the Renton Police community. Renton Human Resources and Risk Management • Provide damage or impact assessment Puget Sound Energy information to the City of Renton EOC according Seattle City Light to established communication procedures. Operational • Request Response Capability Assessments, Initial Renton Community Coordination Damage Assessment Surveys and Preliminary and Economic Damage Assessment to determine initial damage Development reports. • Coordinate the process of conducting building damage assessments. • Provide available ATC trained staff to conduct building damage assessments of public and private buildings and structures as needed. • Provide completed damage assessments to the Renton Executive Community and Economic Development Services Department or the EOC, if activated. • Conduct damage assessments for city facilities through completion of the Response Capability Assessment. • Coordinate information and resource sharing through the Renton EOC. • Conduct damage assessments for city facility Renton Public Works infrastructure and utilities through completion of the Response Capability Assessment and Initial Damage Assessment Survey. • Provide available ATC trained staff to conduct building damage assessments of public and private buildings and structures as needed. • Conduct an evaluation of damage to city Renton Regional Fire facilities infrastructure and utilities through Authority completion of the Response Capability Renton Police Assessment and the Initial Damage Assessment Renton Human Survey. Resources and Risk Management October 2023 254 1 collected information to. of city infrastructure systems, in alignment with the Renton Recovery Framework. Core Capability Activity Responsible Agency(s) Situational Awareness • Continue to conduct impact assessments and Puget Sound Energy share damage information with the Renton EOC. Seattle City Light Renton Regional Fire Authority • Prepare damage assessment reports and share Renton Regional Fire with the Renton EOC, if activated. Forward to Authority King County EOC as necessary. Renton Community and Economic Development • Notify the mayor of impacts to the city from the emergency or disaster. Renton Community • Arrange for an escort, if requested, to accompany and Economic State or FEMA inspectors on a tour of damaged Development areas within the city. Operational • Continue to provide coordination of damage Renton Community Coordination assessment resources and reporting processes. and Economic Development Planning • Maintain city copies of building damage Renton Community assessment reports. and Economic Development Resource Requirements • Damage assessment resources are provided to CED, or EOC if activated. o Damage assessment forms and placards located in Fire and Building Inspection vehicles with additional resources in the EOC. October 2023 255 o Electronic Platform through which Damage Assessment Forms are submitted, reviewed, accessed, and stored. (Platform TBD- CED platform Energov, LaserFiche, Origami, etc.) o Personnel tasked with performing damage assessments will need ATC training. o Building, construction, and fire inspector vehicles will be utilized first, and additional vehicles will be requested from Engineering, Equipment Rental or Facilities Division Motor Pool. o Office space for the damage assessment personnel during the recovery process. • Other resource requirements are to be requested through the City of Renton EOC. References • Washington State Public Assistance Manual, December 2010 and April 2017 • Washington State Comprehensive Emergency Management Plan, 2011 and 2016 • FEMA Publication P262, Guide to Federal Aid in Disasters, July 2008 and 2013 • ATC-20 Post Earthquake Safety Evaluation of Buildings • ATC-45 Field Manual: Safety Evaluation of Buildings after Windstorms and Floods • City of Renton Emergency Operations Center Procedures Manual Terms and Definitions See Basic Plan. Appendices None October 2023 256 Primary Agency: City of Renton Police Department Support Agencies: City of Renton Public Works Department City of Renton Parks and Recreation Department City of Renton Executive Services Department Renton Regional Fire Authority Introduction Purpose of Plan The purpose of the Evacuation Annex is to establish strategies for the City of Renton to ensure the safe and orderly evacuation of residents who are threatened by an emergency or disaster. These strategies are developed using an all -hazards approach to be applied to an incident regardless of the threat or hazard to move people, animals, and resources to safety. This document does not recommend a specific evacuation plan but identifies evacuation tools and resources that could be utilized during an evacuation incident. It is understood that the Incident Commander and/or designee will direct the development of an incident -specific evacuation plan and route at the time of incident. • Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical -level approaches to meet defined objectives. Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. • Conduct appropriate measures to ensure the protection of the health and • • safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Ensure the capacity for timely communications in support of security, • • situational awareness, and operations, by any and all means available, • among and between affected communities in the impact area and all response forces. October 2023 257 Provide all decision makers with decision -relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The Evacuation Annex is part of the City of Renton's Comprehensive Emergency Management Plan (CEMP) and was developed pursuant to relevant local, county, state and federal statutes and regulations. Every effort has been made to ensure that the Annex is compatible with the Federal Emergency Management Agency (FEMA) guidelines and the Revised Code of Washington, Chapter 38.52, as well as other local plans. The authority to issue an evacuation order is held at the county and city levels of government. Local In the City of Renton an evacuation may be initiated by any of the following city officials or their designated alternates: • Mayor or delegate. • Chief Administrative Officer or delegate. • Department administrator of the primary incident command department, typically Police, Public Works, Parks and Recreation or their delegate. • Regional Fire Authority Fire Chief or their delegate, if in the incident commander role. • Emergency Management Director or delegate. County If an evacuation is necessary in or through unincorporated areas outside city limits, the King County Sheriff's Office has the authority to recommend an evacuation of residents. In this case, extra coordination may be needed from the Renton Regional Fire Authority which provides fire and emergency services to some unincorporated areas under contract and may assist with evacuation efforts. State During a state of emergency, the Governor can issue such orders as they deem necessary for the security of persons or property (Chapter 38.08, RCW, Powers and Duties of Governor). The Evacuation Annex is intended to be applicable and adaptable across all types and scopes of hazards that would necessitate an evacuation. It has also been vetted with evacuation plans from neighboring jurisdictions in the event an evacuation affects more than the City of Renton. Hazards which pose specific risk to the City of Renton have been identified in the city's annex to the King County Regional Hazard Mitigation Plan and the CEMP. October 2023 258 This annex will be used in conjunction with the City of Renton's Emergency Support Functions (ESFs) found within the CEMP. Evacuation(s) will be conducted in accordance with the National Incident Management System (NIMS) and the National Response Framework (NRF) and will utilize the Incident Command System (ICS) to manage the control and coordination of an emergency response. Incident Command System (ICS) The Incident Commander (IC) will determine the necessary sections, branches, and groups required for an emergency evacuation specific to the circumstances and incident hazards known at the time of the event. Depending on the scale and complexity of the event the following command structures may be used: • Local, discrete site incident with an evacuation managed by the Incident Command Post (Single Command, IC). • Local evacuation within City of Renton boundaries involving multiple departments (Single Command/IC or Unified Command). • Local to small regional evacuation requiring coordination with other affected jurisdictions and King County (Single Command/IC or Unified Command). • Large regional evacuation requiring coordination at the local, state or federal level (Single Command/IC, Unified, Command, or Incident Management Team). References The City of Renton recognizes the following plans, policies, and authorities as they apply to evacuations set forth by the Federal, state, and local governments: Federal o Code of Federal Regulations Title 44, Part 205 and 205.16. o Public Law 920, Federal Civil Defense Act of 1950, as amended. o Public Law 100-707, Robert T. Stafford Disaster Relief and Emergency Assistance Act. o Public Law 93-288, Disaster Relief Act of 1974, as amended. o Public Law 96-342, Improved Civil Defense 1980. o Public Law 99-499, Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning Community Right -to -Know Act (EPCRA). o Public Law 105-19, Volunteer Protection Act of 1997. o Homeland Security Act of 2002. o Homeland Security Presidential Directive/HSPD-5. o Homeland Security Presidential Directive/HSPD-8. o National Response Framework of 2019, as amended. o Pets Evacuation and Transportation Standards Act of 2006. State of Washington o Chapter 38.52, Revised Code of Washington (RCW), Emergency Management. o Chapter 38.08, RCW, Powers and Duties of Governor. October 2023 259 o Chapter 38.12, RCW, Militia Officers. o Chapter 38.54, RCW, Fire Mobilization. o Chapter 35.33.081 and 35.33.101, RCW, as amended. o Chapter 34.05, RCW, Administrative Procedures Act. o Chapter 43.06, RCW, Governor's Emergency Powers. o Chapter 43.105, RCW, Washington State Information Services Board (ISB). o Chapter 118-04, Washington Administrative Code (WAC), Emergency Worker Program. o Title 118, WAC, Military Department, Emergency Management. o Washington State CEMP. Local o King County Comprehensive Emergency Management Plan. o Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington o City of Renton Comprehensive Emergency Management Plan. Situation Overview Geographic Scope All areas covered in this annex are located in King County. However, while the City of Renton is not primarily responsible for evacuation of unincorporated areas, evacuations in these areas may occur related to a widespread hazard, such as a wildfire. The King County Sheriff's Office provides law enforcement and safety services to these unincorporated areas therefore, coordination of evacuations for the unincorporated areas would be in coordination with the King County Sheriff's Office. In addition to unincorporated areas, Renton shares boundaries with the cities of Kent, Tukwila, and Newcastle. An evacuation that requires moving people out of city limits may require the involvement of King County and one or more of these cities. Additionally, moving people through other cities during the course of a large evacuation may require coordination with other cities as well. A map of the city and service areas is attached as Appendix A. There are Police, Fire/EMS and Public Works facilities located in the area covered by this annex. In addition to personnel, many of these facilities contain equipment and other resources that are needed to execute an evacuation. These resources may need to be moved to a different location if the facility is deemed to be within the hazard area. These areas or facilities could be appropriate for staging areas or equipment relocations sites during an evacuation. Natural Hazards October 2023 260 Renton has the following known natural hazards that must be considered in evacuation planning: Flooding and/or Dam Failure - The Cedar River with inundation impact to mostly residential neighborhoods, and in the case of dam failure of the Cedar Falls dam complex, the entire downtown and Landing business districts. - The Green River with inundation impact to mostly commercial neighborhoods of the business district in the valley. - The Howard A. Hanson Dam located on the Green River East of Auburn could cause catastrophic flooding and inundation impacts in the event of a dam failure to mostly the commercial neighborhoods of the business district in the valley. - Inundation maps of the seasonal flood hazard areas for the Cedar and Green Rivers are attached as Appendix B. Hazardous Materials Numerous natural gas pipelines, as well as a petroleum pipeline, traverse the city which may become a factor if destabilized by an earthquake, landslide, construction activity, or other disruptive events. The City of Renton has several hazardous materials -using facilities that should be considered when planning an evacuation route. - A map of natural gas and petroleum pipelines is attached as Appendix C. Landslides Renton has areas that have been identified for their potential landslide risks. If evacuation is necessary because of inclement weather this may become a factor. - A map of slide risk areas is attached as Appendix D. Wildfires - The City of Renton may be involved in an evacuation due to the increased risk of wildfires and wildfire smoke from within the King County area. - A map of wildfire risk areas is attached as Appendix E. Terrorism - The City of Renton may be involved in an act of terrorism that may require the rapid and safe evacuation of communities to guard against casualties. Refer to the Renton annex within the King County Regional Hazard Mitigation Plan for further details on hazards as well as risk assessments. Population Assessment According to the Washington Office of Financial Management the population for Renton is 107,900 as of April 2023. October 2023 261 Renton is comprised of residential, business, commercial, industrial, and mixed -use areas. Land use is an important consideration in evacuation planning as the population numbers and density vary according to location and time of day and day of the week. The business, commercial, and industrial areas have large populations that come to Renton during business hours using both public and private transportation. Renton also has several businesses and a community college that employ large numbers of workers and/or experience a large influx of customers during their business hours. If evacuation is necessary while these businesses are open, extra coordination will be needed to avoid gridlock from private vehicles as well as to evacuate people who use public transportation. A map showing land use designations is attached as Appendix E. Maps showing City of Renton Arterial Streets (Principal, Minor and Collector) are attached as Appendix F. Special Populations The City of Renton's Evacuation Annex assumes that special or vulnerable populations, and the people or facilities that care for them, prepare on their own for evacuations in order to assure that their needs are adequately met. These populations may include but are not limited to Limited English Proficiency (LEP), deaf/hard of hearing, blind and deaf - blind, incarcerated, low-income, refugees, those with cognitive and/or mobility impairments, those in hospice care, the homeless, children, those with (severe) medical dependencies/conditions, medically fragile, the addicted, the elderly, and those with other Access and Functional Needs (AFN). See the King County Inclusive Emergency Communication Plan and the Renton annex to the plan for additional guidance on communication. Communicating with Low/Limited English Proficiency (LEP) Populations Communicating with LEP populations can sometimes be challenging, therefore, responders should be advised to speak slowly and clearly, try re -wording messages if or when individuals do not understand, and use hand gestures or pictures to augment understanding. Short words (and phrases) such as "fire" or "flood" are much more useful than involved explanations. Often, one person in a larger family will be bi-lingual or able to translate even if the other family members don't speak or understand enough English. Ask if there is a family member who does speak English. The use of young children as interpreters should be avoided, as this can be traumatizing. Even if individuals do not understand verbal instructions, handing them a map (if they are available) with a route or destination marked on it can be a solution. Ensuring good communication is one of the easiest ways to ensure safety. Communicating with the Deaf and Hard of Hearing (HOH) Responders communicating with the deaf and HOH should speak loudly and clearly, use a pen and paper and/or American Sign Language (ASL). It is tempting to tell them where to go and not explain the situation or assume they cannot be self-sufficient, but this leads to misunderstanding and fear. Additional effective modes of communication are enunciating so that an individual can read your lips and using calm and relevant (not October 2023 262 panicky) hand gestures. Individuals who know ASL should be placed in roles where they can interact with evacuating populations to best serve the deaf and HOH. Deaf or HOH individuals may communicate their lack of hearing by moving their hand from their mouth to ear. Individuals who are deaf -blind may have communication devices called deaf -blind communicators which they may use to communicate. Deaf -blind individuals also communicate via tactile sign language. Boarding Homes/Assisted Living Facilities There are independent retirement communities as well as living facilities that combine independent living with assisted living in Renton. Facilities that provide assisted living are required to have disaster plans in place and trained staff on what to do in the event of an emergency (WAC 388-78A-2700). However, many of these facilities do not have the transportation resources to carry out a full-scale evacuation and while many residents have their own vehicles, coordinating routes and destinations could be difficult. Other issues that may arise include special needs of residents who require assisted living services (and would require transportation to an appropriate shelter) and a possible lack of medical supplies. Renton's facilities in this category may be added at any time, as new businesses similar in nature are added to the city. Independent living facilities are not required to have evacuation, emergency plan, or emergency supplies. In Renton, these facilities include SHAG Cedar River Court, Houser Terrace, Golden Pines, Hillcrest Terrace, Evergreen Terrace (all maintained by Renton Housing Authority) Cedar River Terrace, and Divine Suites. Adult Family Homes Adult family homes are required by Washington State Law (388-76-10830) to have emergency plans to meet the needs of their residents and provisions for evacuating their residents and charges. These are individuals who, if there is a possible need for them to evacuate, should evacuate as soon as possible due to their special needs, frailty, and medical conditions. Washington State Law limits the number of residents in adult family homes to six (6), however there is often only one care giver on duty at a time taking care of these six (6) residents. Issues could arise with regard to lack of staff and lack of adequate transportation since the majority of residents have mobility issues (wheelchairs, walkers) or are bedridden. Adult family home providers and staff will need information about medical needs shelters if shelters are set up. Many adult family home providers and caregivers have Limited English Proficiency which could make understanding the need for evacuations, evacuation routes and procedures challenging. Adult family homes frequently come and go as businesses, but at any given time there may be up to 75-100 such facilities within the greater Renton area. A complete, current list of active adult family homes can be obtained from Public Health - Seattle King County. Nursing Homes & Hospitals Nursing homes and hospitals are required by law to have emergency plans, have their staff prepared, and be ready to aid in an emergency. Issues that may arise in the October 2023 263 evacuation of nursing homes include a lack of beds, facilities to transport patients, or transportation resources appropriate for nursing home or hospital populations. Many of these individuals are mobility impaired, bedridden, or require the supervision of a medical professional. Most nursing homes do not have adequate transportation resources to independently perform a complete evacuation. In general, there are not enough beds in nearby hospitals to accommodate the number of patients from one evacuated facility. In certain types of disasters when even more people are in need of medical assistance it will be impossible to provide beds to all individuals who may require them in a hospital evacuation. Renton's two nursing homes are: Talbot Center for Rehabilitation and Healthcare and Regency at Renton. Renton's one hospital is Valley Medical Center. Rehabilitation Centers Renton has one residential rehabilitation facility Griffin Home, Friends of Youth for Youth (substance abuse, sexual behavior, conduct disorder and mental health) is located at 2500 Lake Washington Blvd N, 98056. Griffin Home, whose residents are solely male, has an emergency plan which includes the appropriate information per Washington State Law. There are four residential buildings on the campus and the staff have the flexibility to move residents from one building to another if necessary. The Griffin Home is prepared to be self-sufficient for a minimum of seven (7) days. If residents needed to be transferred, there are contracts with the State of Washington and the Federal Government to take on the responsibility of transferring residents to temporary or long- term housing. Concept of Operations Planning The Evacuation Annex was developed by Renton Emergency Management and Renton Police Department with planning input from other departments and agencies including Renton Regional Fire Authority, City of Renton Public Works, Community & Economic Development, and Parks and Recreation departments. Depending on the scale of an evacuation, involvement of the city's regional public and private partners may be needed. The following is a list of participants who may be called upon for planning and resource support to an evacuation: • King County Office of Emergency Management (KCOEM) • The cities of Kent, Tukwila, Newcastle • Renton, Kent, and Issaquah School Districts • Washington Emergency Management Division (WA EMD) • American Red Cross (ARC) • Washington State Animal Response Team (WASART) Local Limitations October 2023 264 The information and procedures included in this annex have been prepared utilizing the best information and planning assumptions available at the time of preparation. There is no guarantee implied by this annex that in major emergencies and disaster situations a perfect response to all incidents will be practical or possible. As Renton's response resources may be overwhelmed and essential systems may be nonfunctioning, the city can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time of the event. The following are some local limitations that were identified: • Evacuation will cause higher than normal traffic flows creating the need for traffic direction and control. • Available resources may be utilized to support evacuation and sheltering -in -place before being used in other capacities. • Obstructions and damage to transportation systems such as bridge failures, landslides, fallen debris, flooding or fire may limit evacuation routes. • The availability of resources such as buses and emergency workers may be compromised or non-existent, prompting the need to utilize mutual aid, private, zone, county, and state agencies for support. Agencies that commonly support these efforts may be unavailable as a result of the emergency. • Some people will be unwilling to evacuate. • People will evacuate with their pets. • Refueling of private and public vehicles will be an issue. • Multiple means of communication will be needed to inform the public of evacuation messaging. • It is assumed that city resources will be quickly overwhelmed. It is likely that the city's Emergency Operations Center (EOC) will be requesting assistance from surrounding jurisdictions and various levels of government. • Schools, hospitals, and adult care facilities will need to have their own facility evacuation and relocation plans in place. • Sheltering for special needs or medically fragile people will need to be handled regionally. The lead agency for this is Public Health — Seattle & King County. • The ARC does not staff special needs shelters, but they may staff local shelters. Pets are not allowed in ARC shelters. Evacuation Operation Development The City of Renton is responsible for the development of a plan to evacuate and provide mass care services for residents in the event of an emergency and should be prepared, if necessary, to receive and care for people evacuated from an adjacent area directly impacted by a disaster. Mass care services are coordinated according to the CEMP's Emergency Support Function (ESF) 6. October 2023 265 Evacuation operations have four basic components: 1) Evacuation of the population; 2) Support of evacuees passing through the City of Renton; 3) Reception of evacuees; and 4) Support of agencies performing components 1-3. In the event an evacuation overwhelms the city's resources, assistance may be requested from Emergency Management Zone 3 partners, King County and/or the State of Washington. The following sections are four types of evacuations that may occur in the City of Renton: Site Evacuation, Intermediate Level Evacuation, Large Scale Evacuation, and Mass Evacuation. Site Evacuation Site evacuation involves a small number of residents. This typically includes residents and/or workers at the site and people from adjacent occupancies or areas. The residents are evacuated and collected at a specified, generally upwind, perimeter location. Evacuation holding times are typically short, generally less than two hours and residents are permitted to return to their businesses or homes. Intermediate Level Evacuation Intermediate level evacuation involves a larger number of residents (generally greater than 100) and/or a larger geographic area. Evacuees may be displaced for two to four hours or more. Evacuation completion times will be somewhat longer than a site evacuation. Collecting, documenting, and controlling the evacuees may require more resources. Off -site collection sites and/or shelter areas may need to be established. Some evacuees may leave the area on their own or be sent home by employers. Site perimeters may become larger and perimeter security may require more resources. Close coordination between involved departments and agencies will be required. The EOC may be activated to support incident activities as the situation warrants. Large Scale Evacuation During a large-scale evacuation, thousands of residents may need to be evacuated. Rapid initiation of the evacuation process may be required, and evacuation completion time frames may be extended. Evacuees may be out of their homes and businesses for many hours or days. Off -site collection sites and/or shelter areas may need to be established and maintained for an extended time. Documentation and tracking of evacuees may become very resource intensive. Close coordination with all responding agencies may become more critical. Evacuation perimeters and security of the evacuated area may be expanded and require more resources to maintain. The Renton EOC will be activated to support the incident activities. Mass Evacuation A mass evacuation could be required due to a real or anticipated major disaster which may impact multiple jurisdictions, a large geographic area, and hundreds of thousands of people. The situation may require the implementation of regional evacuation and sheltering operations. Local resources will be exhausted, and significant state and federal assistance will be required to support the evacuation and sheltering operation. October 2023 266 Communications Maintaining communications and redundant systems throughout an evacuation will allow all responding agencies to continue mission critical operations. Interagency communications systems and procedures as outlined in the City of Renton CEMP Emergency Support Function (ESF) 2: Communications, Information Systems, and Warning will be administered during evacuations. The Executive Services Department Communications Division is the primary agency responsible for external communications as identified in the City of Renton CEMP ESF 15: External Affairs. Evacuation Operations The sequence of an evacuation can be divided into six phases in the following order: 1. Incident Analysis 2. Warning 3. Preparation to Move 4. Movement and En Route Support 5. Reception and Support 6. Return This portion of the annex identifies tools and resources that could be utilized in an emergency evacuation situation. The IC will direct the development of specific evacuation plans and routes at the time of the emergency, specific to the incident hazards known at the time of the event. Incident Analysis Evacuation management involves the collection and processing of significant amounts of information from many sources. The Emergency Operations Center (EOC) will play a critical role in the information flow to and from incident command and/or unified command posts. Command and Control The decision to evacuate prior to, during or following an incident will be made on a case -by -case basis. The decision will depend upon the nature, scope and severity of the emergency. Factors to consider are the number of people affected, actions necessary to protect the public, and length of time available in which to effect evacuation. Activation of the Renton EOC will likely be necessary. Though it is preferable to have an evacuation order signed by the mayor (or designee) for any evacuation larger than a "Site Evacuation", the safety of the residents of Renton is the foremost concern. Evacuations that are necessary to immediately protect lives will not be delayed due to the lack of such an order. There are three types of evacuations: October 2023 267 • Alert - Affected areas are warned of current or projected threats. Businesses and residents with special needs, mobile property, business stock, and pets or livestock should begin precautionary movement. The decision to evacuate remains with the individual resident. • Warning — An evacuation warning is appropriate when a hazard is likely to affect residents and the certainty and severity of the hazard is moderate to high. Evacuation is highly recommended but the decision to evacuate remains with the individual. Residents are advised that there may be little to no advance notice before an evacuation Order is issued. This evacuation will require more resources to implement. • Order - Current conditions present specific and immediate threat(s) to the life and safety of persons within the identified area. Everyone must evacuate immediately. When an evacuation Order is issued the amount of time available to evacuate will be limited and depending on the events preceding and after the Order may not be sufficient. This type of evacuation is very resource intensive. Planning The Planning Section will gather needed situational awareness information which may include the following: • The nature of the incident. • Approximate number injured, if any. • Location. • Scale of evacuation area in terms of area and population. • Best approach routes. • Where responding units should report (staging area). • If hazardous materials are involved. • If evacuation and sheltering is necessary. • Additional resources that may be needed. • Weather and other conditions as events unfold. Based on the information gathered by the planning section recommendations will be made to the IC. Operations The Field IC will be responsible for assessing the situation and performing the following tasks as necessary: • Conduct rapid size -up and determine need to evacuate. • Determine initial evacuation boundaries. • Staff the command post and field ICS organization appropriately. • Order the alert of outside agencies and departments and request activation of the EOC. • Provide the EOC with current status and request support if needed. October 2023 268 Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies and establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Warning / Notification The decision whether to evacuate must be carefully considered in terms of timing and nature of the incident. An evacuation effort involves an organized and supervised effort to relocate people from an area of danger to a safe location. Although evacuation is an effective means of moving people out of a dangerous area, due to its complexity, length of time for implementation, and the stress it puts upon the population, it is considered a last resort option. Command and Control The authority to initiate an evacuation, or warn, or notify the public rests with the executive head of the jurisdiction, which may be delegated to a limited number of other officials, but most commonly the Incident Commander (IC) in order to act swiftly to save lives. The IC will immediately advise their administrator, who will advise the mayor and the EOC Duty Officer. Whenever possible these decisions will be made in conjunction with the mayor or designee. A Public Information Officer (PIO) will be added to the Command Staff if not already assigned in order to facilitate communications, warning and public Information requirements. Planning The Planning Section will be responsible for assembling the Incident Action Plan (IAP) which includes operational tactics for evacuation. Operations All planning associated with the evacuation, including identification of alternate routes, en route support and planning for re-entry. Communication efforts will follow the protocols outlined in ESF 2 and ESF 15. Decisions regarding methods of notification and warning will be made depending on the scale and immediacy of the evacuation and the resources available. Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning section. October 2023 269 The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Preparation to Move The third phase in the evacuation function is to prepare to move those in the affected area. To successfully implement a large-scale evacuation, it is essential that all affected communities, regions and the state work together prior to and during the evacuation process. An effective evacuation is closely dependent upon the provision and coordination of evacuation information and instructions. Command and Control Once the decision has been made to evacuate, the IC shall direct personnel to carry out the necessary activities and determine whether Unified Command (UC) with other organizations is necessary. The IC will also have the responsibility for approving the evacuation plan created by the Operations Section. Planning • The Planning Section will provide technical resources (e.g., GIS) to assist in evacuation planning for which pre -plans do not exist, in cooperation with all involved departments and agencies. Operations — Preparation to Move Any evacuation plan will be approved by the IC prior to implementation. Evacuation planning considerations include, but are not limited to: • Command structure: single jurisdiction, multiple jurisdiction or large area. • Communication needs and availability. Whenever possible, evacuation operations will be conducted on separate channels from response operations and routine traffic. ESF 2 addresses communications, information systems and warning. • Implementation of a building marking or recording system that incorporates three designations: 1) occupants have been informed and will evacuate; 2) occupants notified but refused to evacuate; and 3) notification attempted but no occupant available to receive (information should be posted on doors in that event). • Need for a mobile command post. • Procedures for security and admission to restricted areas. • Procedures to identify and credential those with authority to travel in restricted areas (emergency vehicles, essential personnel, etc.). October 2023 270 • Number of buildings to be notified and number of personnel needed to conduct notification in a given time period. • Availability and issuance of personal protective equipment and devices when needed. • Ability to shelter -in -place versus evacuation as appropriate and ability to convey such information to building occupants. • Ability to brief all incident personnel on evacuation or shelter -in -place procedures, building marking or recording system and critical life safety information. • Criteria that must be met before re-entry will be allowed and identification that must be provided by occupants before they will be allowed to re-enter the impacted area. • Availability of neighboring jurisdiction, regional disaster plan, county, state and federal assets to assist in evacuation. The actual evacuation process would normally be managed in the Operations Section as an Evacuation Branch. Additional branches or divisions may be needed including but not limited to: • Medical Branch • Haz Mat Branch • Fire/Rescue Branch • Geographic Divisions within the Evacuation Branch Evacuation Branch Branch directors receive the plan and objectives from Command and direct groups in completing them. The Evacuation Branch must be provided with sufficient resources to effectively complete the task. Groups will also need to be established and report to the Evacuation Branch officer. Group assignments within the Evacuation Branch will be assigned as necessary. Groups to be considered include: • Transportation Group • Public Information Group • Geographic Divisions (Multiple Groups) • Police Liaison Group • Staging Group • Geographic Division • Reception Division • Shelter Division • Other Agency Liaison Groups • Other Divisions and Groups as necessary Logistics and Finance October 2023 271 The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies and establish administrative controls to manage the expenditure of funds, provide reasonable accountability and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Movement and En Route Support Many modes of transportation may be used to facilitate movement of evacuees. Ideally evacuees will be responsible for providing their own transportation, but the city will assist with transportation to the extent resources are available. Priority will be given to evacuees who are physically unable to self -evacuate. Command and Control Command during the movement phase remains with the IC as described in the previous section. Planning The primary mode of transportation that will be used during evacuation efforts will be privately owned automobiles. However, it is critical that evacuation plans identify and provide other safe modes of transportation for those people who have special needs and/or cannot evacuate by private vehicle. The City of Renton owns limited transportation assets that could be used for evacuation. The Regional Coordination Framework allows for other local and regional transportation resources such as school districts, Sound Transit, King County Metro, and others to be made available. If transportation resources are needed, they may be requested through the King County EOC. However, if the evacuation is regional these assets may not be available or sufficient. Additional planning efforts will be needed to address the needs of a population in motion. It should be anticipated that evacuees en route may require fuel, towing, car repair, medical services, water, food, and other items. Plans will also be needed for staffing and security of evacuation pick-up and drop-off points. Evacuation Route Determination Primary evacuation routes consist of the major interstates, highways, and prime arterials within and adjoining the City of Renton. The city will work with neighboring jurisdictions, the county and state EOCs and other applicable agencies and departments to identify evacuation points, shelter locations, and transportation routes. October 2023 272 It will be necessary to identify evacuation points before evacuation routes are announced to the public. Evacuation routes will be determined based on the location and extent of the incident and will include as many pre -designated transportation routes as possible. Important roadway characteristics and factors that should be considered when selecting an evacuation route include: • Shortest route to the designated destination areas. • Maximum capacity. • Ability to increase capacity and traffic flow using traffic control strategies. • Maximum number of lanes that provide continuous flow through the evacuation area. • Availability of infrastructure to disseminate real-time conditions and messages to evacuees in -route, such as variable message boards. • Minimal number of potentially hazardous points and bottlenecks, such as bridges, lane reductions, etc. • Access to needed in -route support such as fuel, medical care, food, and water. A map of the City of Renton arterial streets showing principal, minor and collector arterials is attached as Attachment F. Traffic conditions must be monitored along evacuation routes and operational adjustments should be made as necessary to maximize efficiency. These adjustments may include the identification of secondary evacuation routes. A multi -jurisdictional evacuation will require close coordination with all affected agencies to ensure that evacuation routes do not conflict. Operations If transportation resources are available, one or more staging areas may need to be established as well as support operations to keep transportation resources running the duration of the evacuation. Individuals who do not have their own transportation to leave the evacuation area will need to gather at identified pick-up points and be transported using alternate transportation resources. These pick-up points should be sufficiently large enough to safely accommodate the anticipated number of evacuees, out of imminent danger, must be easy to find, and must have sufficient access for the types of transportation resource that will be using it. Well-known locations such as schools, libraries, churches or shopping centers should be considered as pick-up points as they are places that are easily identifiable and where people tend to gather. Drop-off points to deliver evacuees will also need to be established outside the danger zone. These drop-off points may be shelters ready to receive evacuees or may serve as staging areas for evacuees to await future transportation to shelters. Pick-up and drop-off areas may need to be staffed and supplied to meet the short-term needs of evacuees including food, water, and medical services. October 2023 273 Law enforcement resources may be needed at pick-up and drop-off points to facilitate the movement of in -route populations. Law enforcement may also be needed to secure the transportation resources staging area. It will be critical to maintain communication between the pick-up and drop-off points, transportation resource staging area, en route support, and Incident Command. Logistics and Finance/Administration The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, and establish administrative controls to manage the expenditure of funds, provide reasonable accountability and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Reception and Support The requirements for mass care support will vary depending upon the scope of the evacuation. Shelter will initially be provided to evacuees through the establishment of evacuation pick-up and drop-off points. These evacuation points will serve as temporary safe zones for evacuees and will provide basic needs such as food, water and restrooms. The City of Renton may open shelters within the city if it is a localized event or participate in regional shelter operations during a larger scale event. ESF six (6) addresses mass care, emergency assistance, housing and human services. Command and Control The City of Renton Parks and Recreation Department is the primary agency responsible for ESF 6: Mass Care, Emergency Assistance, Housing, and Human Services but would likely seek support from regional resources such as the ARC and other non-profit or private organizations. Planning The ARC maintains a list of pre -approved shelters in the Renton area including capacity. During an emergency, it is probable that unofficial or private shelters will be activated and may request support or coordination from the city. Operations The city will partner will the ARC, when possible, to provide general population shelter facilities. The city may utilize city employees as shelter workers pursuant to ESF 6 or may utilize staffing with ARC staff and volunteers. Mass care supplies have been procured and pre -staged at several locations in partnership with the ARC and King County Parks. October 2023 274 Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Return Command and Control The decision to return evacuees to their homes will be the responsibility of the on -site IC. The IC will retain control of the incident as residents are allowed to return to their homes or workplaces. Planning - Return The Planning Section continues to gather information related to resource allocation and incident needs, working with the Safety Officer, Operations Section Chief, and Incident Commander to determine if and when to begin demobilization. Operations If re-entry is to be restricted or partial, the Operations Section must have procedures in place to properly identify residents, support personnel, first responders, contractors, insurance adjusters, media and others who have legitimate reasons to be in the previously closed area. Staffing for re-entry points must be obtained, including additional law enforcement personnel, if necessary. Transportation may need to be provided for those who were transported out of the area initially. The IC will be responsible for determining when re-entry has been completed and making appropriate notifications. At this point, Operations may become a primarily human services -oriented section and appropriate staff must be added to provide those services and related information. The planning section will jointly develop a return plan for evacuees coordinating with all involved agencies and ensuring effective communication. Priorities for re-entry include: • Safety • Security • Damage assessment • Restoration of services • Communication of information October 2023 275 The impacted areas must be thoroughly investigated to ensure it is safe for residents to return. This assessment will include verification that: • Structures and trees are deemed safe. • Damage and safety assessments have been completed. • There are no leaking or ruptured gas lines or downed power lines. • Water and sewer lines have been repaired. • Search and rescue operations have been completed. • There are no hazardous materials that can threaten public safety or appropriate warnings have been issued. • Water has been deemed safe or appropriate warnings have been issued. • Major transportation routes are passable, and debris have been removed from public right-of-way. • There is no threat to public safety and other significant hazards have been eliminated. The public will be notified of the re-entry status using communication methods outlined in ESF 2 and ESF 15. Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Administration This Plan is an annex to the City of Renton's CEMP and should be considered part of the CEMP and updated accordingly. Many of the ESFs contained in the CEMP will be utilized during an evacuation and should be referenced in any evacuation. Resource Management Evacuations can be resource intensive. The resources needed to conduct an evacuation will depend on many factors. The city will use its available resources to conduct an evacuation until such time as the scope of the evacuation overwhelms existing resources. Resource requests will then be handled regionally through supportive agreements. Supportive Agreements October 2023 276 It is likely that an evacuation will overwhelm existing city capabilities. For additional resources the city will look for support from mutual aid partners, neighboring jurisdictions and others as outlined in the King County Regional Disaster Plan. Emergency Funding Mechanisms All agreements and understandings entered in to for the purchase, lease or use of equipment and services will be in accordance with the provisions of Renton's Municipal Code and Procedures. If The Agreement, a financial memorandum of understanding which accompanies the Regional Coordination Framework (RCF), is invoked to obtain resources from fellow signatories to the RCF, the city agrees to pay the providing agency for the resources without entering into normal contracting processes. An emergency proclamation issued by the mayor may also suspend select rules and regulations affecting purchasing. All costs incurred in conducting an evacuation must be stringently documented to seek reimbursement if eligible. Post -Evacuation After -Action Reports The city recognizes the value of conducting a debrief and creating an after -action report following an evacuation This allows for the review of how the evacuation was executed and helps to illustrate what can be done by involved parties to better prepare for the next event. Plan Review and Maintenance Planning is an ongoing process. The Evacuation Annex will need to be adapted to reflect growth and change of the city and its surrounding jurisdictions. This annex should be evaluated and updated along with the entire CEMP at least every five years. It may also be necessary to update this annex following an event in accordance with the after -action report or as new policies or programs are implemented that would impact an evacuation. Training and Exercise The Evacuation Annex will be incorporated in trainings and exercises in accordance with the city's multi -year training and exercise schedule and the Homeland Security Exercise and Evaluation Program (HSEEP) guidelines. References The city maintains memorandums of understanding (MOUs) with a variety of other entities including businesses and non -governmental organizations for services during emergencies or disasters. A list is available at Q:\Emergency Management\Memorandums of Understanding. Additional department -specific MOUs may also be of use during an evacuation and can be obtained from department administrators. Many plans, reports and technical data were referenced and incorporated into the Evacuation Annex. The following is a comprehensive list of sources: October 2023 277 • Cedar Falls Dam Failure Response Plan (draft) • Cedar Falls Project Emergency Action Plan • City of Renton Comprehensive Emergency Management Plan (CEMP) • City of Renton Annex to the King County Regional Hazard Mitigation Plan • City of Renton Land Use Code • Flood Studies for Cedar and Green Rivers • Howard A. Hanson Dam Emergency Action Plan • Mud Mountain Dam Master Plan • Olympic Pipeline Plan • King County Comprehensive Emergency Management Plan (KCCEMP) • King County UASI Evacuation Template • Washington State Enhanced Hazard Mitigation Plan • Washington State Comprehensive Emergency Management Plan • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington • Revised Code of Washington • National Incident Management System • National Response Framework Appendices • Appendix A: City Boundaries and Services Areas • Appendix B: Flood Hazards - Green and Cedar Rivers • Appendix C: Gas Pipelines • Appendix D: Landslide Map • Appendix E: Comprehensive Land Use • Appendix F: Arterial Streets • Appendix G: Evacuation Routes October 2023 278 Annendix A: ON Boundaries and Services Areas Appendix A Issaquah Bellevue Mercer Island Seattle Newcastle Lake Pashingion Id— Dawmish Pirrer+rqIm —.IV ;NNW-% ,J 2 Tukwila .J crij R f! A— - — - — - — Kent P,7 I ake Lake ri�.4 A City Limits and Service Areas a 0.5 1 2 Service Areas: Piles -M KING COUNTY FIRE DISTRICT 25 1-72,00D r CIT-YLIM17S N 17.3 ME WING COUNTY FIRE DIS71RIC740 N.P PO—d MwW W. 1. aly d RkPW October 2023 279 Appendix B: Flood Hazards - Green and Cedar Rivers �r V" Iti 4 � V ;q 1 MW mm �2aSSIGC u} Idil�i]i th ]api IN ftm o1.. of •3 44S-, Os•4 =4 A =¢ •'-3 01 a. o{ky —re 6�Wry Green FR i ve F FLo i rig Frisk Sce n an0 4 I -ME A� For RNtr = no & up m 13, 9M ['s l a ht per Nook TMrsy hmn& thaw!' ••t&- orio vam in ..... ti WA &rwm 'ar+Y7Gf1�� i jr r�rrtl� !a Iklr IarlHa b.-L b..--d .WW—irr mta iF^ October 2023 280 It 0 -I'm TIFF WIMPT, pp_ a Appendix D: Landslide Map A�x i dh A di F= A City of RMtDn Police Department schools Fire Stations Sewer Treatment Plan Army Reserve Center Seattle Water Line P. hp-k.� 2--d M Production Wells Sewer 8 Water Utility Reservoir Olympic Pipelines - Valley Mpdit-.:;l Cp.nfi-r High Pressure Gas Lir October 2023 282 Appendix E: Comprehensive Land Use Department of Cammunih; •1, &EconomicDevelopment City of Renton - Comprehensive Plan Land Use Map Lentl Me IIHIgnatlwla Ernpl4yman[ Deslgn"9 Cwn*r"al Da8lgna1p Reslda tlal ❑eaig �9ou EA.FEnploynlentAM lnWslnal CNCOMTer al NeghbE Md RL::-RKOeUa Low Oenbt}' EAu-ErnploymEMArn L311ey CCCommem A ComUar RMD4e.UO tal NcdlF DenslLy Canter Daslgnatb— CCRCorn "N-Orl�Re510en'l31 O��Feet RMF-Re sder.al ULK Famly CVCentKVIIagE Bwnnaaae 1.53Ma RSF-RKd Ua UrgIE Falnly UCD-Ud—Center Dowrd— 4 Lim an RUC-N-L1bCenter Nunn PAABwndmy 0 Urban GnY.Ih B—tury GL aR b, -, 2X.ft Ut'a =cb al•�rtx 1N-Way xR. ^'JC "952� la•49i ]CGli4' = cibne: H'iCEP'!JS volaYSY� u%e_�mYiaq ine_nm, _flelTjleGNm�q October 2023 283 I -Am I F� FOE APR Appendix G: Evacuation Routes October 2023 285