HomeMy WebLinkAboutContract2023 GRANT BENEFICIARY/ARTIST AGREEMENT
WITH BRYN MAWR ELEMENTARY PTA
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as August 21, 2023, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Bryn Mawr PTA Renton
Council 9.11.10 (“Beneficiary/Artist”), a Washington nonprofit corporation and sets forth the
terms and conditions under which the City will provide a grant to Beneficiary/Artist under the
Renton Municipal Arts Commission, Municipal Art Fund, Grant Program (“Program”). The
Program is funded through the Renton Municipal Art Fund (RMC 2-8-7.B) (“Fund”), as authorized
by the Renton City Council on November 14, 2022 pursuant to RMC 2-8-4.C and 2-8-7.B.3.
The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.”
Once fully executed by the Parties, this Agreement is effective as of the last date signed by both
parties.
RECITALS:
WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to
the public in, providing visual art and performance in its public works and facilities, and the
community as a whole; and,
WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”) to advise the
Mayor and City Council on artistic and cultural development of the City, and to disburse money
budgeted to it for cultural arts performances and other events, art-related programs and
activities and support of artists and arts and cultural organizations, as resources allow through
the City’s Municipal Art Fund; and,
WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for
Application (Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s
Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects
Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and
WHEREAS, on December 6, 2022, the Commission reviewed the Beneficiary/Artist’s Application
and determined that the Beneficiary/Artist is eligible for assistance under this Program and is
promoting arts and culture in Renton.
CAG-23-423
PAGE 2 OF 16
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the
Parties agree as follows:
AGREEMENT
1.Grant Amount and Disbursement.
a. Amount. The total amount to be awarded to Beneficiary/Artist under the
Program is up to two thousand seven hundred and fifty dollars ($2,750) as a
reimbursement for eligible expenses. Except as specifically provided herein,
the Beneficiary/Artist shall be solely responsible for payment of any taxes
imposed as a result of this Agreement.
b.Award Disbursement.
i.Reimbursement Request. On a monthly, or no less than quarterly basis
during any quarter in which artistic and cultural support is completed,
Beneficiary/Artist shall submit reimbursement request(s) in a format
acceptable to the City (Exhibit 5) with supporting documentation
including, but not limited to, invoices or reports demonstrating
expenses for which reimbursement is sought.
ii.Effect of Award. Other than as specified, Beneficiary/Artist
relinquishes the right to any financial proceeds in association with
City’s use or reproductions of PROJECT.
iii.Payment. Payment shall be made by City within thirty (30) calendar
days after receipt and approval by the appropriate City representative
of the invoice.
iv.No waiver. Payment for any reimbursement shall not constitute a
waiver by the City of any remedies it may have for any breach of this
Agreement by the Beneficiary/Artist.
v.Tax implications. Grant funds may be taxable. Please consult your
financial advisor/tax professional for guidance. If it is required by the
IRS, a 1099 form will be issued to the Beneficiary/Artist.
2.Scope and Performance. Beneficiary/Artist agrees to create and install artwork or
produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is
attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.”
a.Prior to scheduling the installation or production, Beneficiary/Artist agrees to
discuss the contents of the proposed PROJECT with designated City staff to
address necessary Council approvals, coordination with affected City
departments, compliance with affected City regulations such as signage or
event permits, materials to be used, and/or documentation of agreements
with Beneficiary/Artist partners such as private property where the PROJECT
will be presented. These discussions may result in revision of the PROJECT as
proposed.
PAGE 3 OF 16
b.The final design will be provided to the City’s Municipal Arts Commission for
review, request for further revision as needed, and final confirmation prior to
installation or production of the PROJECT.
c.Beneficiary/Artist will be responsible for installing the PROJECT in its approved
design at the location identified in Exhibit 3.
d.Beneficiary/Artist agrees to create and install PROJECT no later than
December 15, 2023.
3. Installation.
a.According to the Application (Exhibit 3), The PROJECT will be displayed or
produced at Bryn Mawr Elementary School which is not owned by the City.
b.As noted in Section 2.a of this Agreement, ARTIST will provide the City with
documentation of the property owner’s agreement to host the PROJECT
including submission of all necessary permit applications to effectuate the
PROJECT. Nothing in the Agreement is intended to, nor should be construed
to, act as a guarantee that an application for a permit will be granted.
c.ARTIST agrees to inform the private property owner(s) of the obligation to
consult with CITY’s Community & Economic Development Administrator prior
to any removal or alteration of the PROJECT.
d.CITY may, at its own discretion, cooperate with the private property owner
and ARTIST in the case private property owner has reason to remove or alter
the PROJECT in the future, or if the PROJECT is impacted by wear, vandalism,
damage, or other reason, to restore or relocate the PROJECT as necessary.
4.Beneficiary/Artist’s Grants and Representations:
a.Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that:
i.PROJECT is the original work of Beneficiary/Artist;
ii.To the extent others contributed to the PROJECT, Beneficiary/Artist
assumes all responsibility and liability for any claims of right to the
PROJECT by such others;
iii. Beneficiary/Artist owns all rights to PROJECT, including having obtained
any rights that Beneficiary/Artist did not originally possess; and
iv.if PROJECT contains recognizable images of particular persons,
Beneficiary/Artist has obtained appropriate releases.
b.Beneficiary/Artist acknowledges that, except for PROJECT to which section 3 of
this Agreement applies, the PROJECT will be displayed on City-owned property at
[insert address/location] at the discretion of the City. The City retains all right to
remove, maintain, restore, relocate, or otherwise alter the PROJECT in the future
for any reason.
c.Beneficiary/Artist grants to City a non-exclusive license to graphically and
electronically reproduce PROJECT, while on display, for any and all future publicity
endeavors conducted by City, provided that any such reproduction is credited to
PAGE 4 OF 16
Beneficiary/Artist by name. City may use the Beneficiary/Artist’s photograph,
other likeness, or biography in connection with the use of PROJECT.
5.Final Report: Together with the final reimbursement request, and in a format acceptable
to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes
related to budget, activities, objectives, and attendance as first described in the
Beneficiary/Artist’s application for the Grant.
6.Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall only be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in
the “Program Call for Applications” (Exhibit 2)
a.Reimbursement Defined. “Reimbursement” means grant disbursement to
Beneficiary/Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b.No Duplication of Payment. No grant funds may be used to pay or reimburse
costs for expenditures for which Beneficiary/Artist has received any other
funding, whether state, federal or private in nature, for that same expense.
7.Beneficiary/Artist Responsibilities.
a.False Statement. The Beneficiary/Artist understands and acknowledges that
providing false information in the Application or on any documents submitted
to the City or its designees as part of the Beneficiary/Artist’s participation in
the Program may constitute fraud, justify termination of this Agreement,
trigger the Beneficiary/Artist’s obligation to return funds, and may be subject
to civil and/or criminal penalties and/or sanctions.
b.No Employee Relationship. The Beneficiary/Artist understands and
acknowledges that neither the Beneficiary/Artist nor any officer, employee or
agent of the Beneficiary/Artist shall be considered to be an employee of the
City, nor entitled to any benefits accorded City employees, by virtue of the
services provided under this Agreement. The City shall not be responsible for
assuming the duties of an employer with respect to the Beneficiary/Artist or
any employee of the Beneficiary/Artist.
c.Non-discrimination. During the performance of this Agreement, the
Beneficiary/Artist shall comply with all federal and state nondiscrimination
laws, including but not limited to, chapter 49.60 RCW, Washington’s Law
Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans with
Disabilities Act (ADA). In the event of the Company’s noncompliance or refusal
to comply with any nondiscrimination law, regulation, or policy, this
Agreement may be rescinded, canceled, or terminated in whole or in part.
d.Sole proprietorship or Individual. If the Beneficiary/Artist is a sole
proprietorship or if this Agreement is with an individual, the Beneficiary/Artist
agrees to notify the City and complete any required form if the
Beneficiary/Artist retired under a State of Washington retirement system and
PAGE 5 OF 16
agrees to indemnify any losses the City may sustain through the
Beneficiary/Artist’s failure to do so.
8. Insurance: Beneficiary/Artist shall secure and maintain:
a.Commercial general liability insurance in the minimum amounts of $1,000,000
for each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors
and Omissions coverage shall be provided with minimum limits of $1,000,000
per occurrence. "Professional Services", for the purpose of this section, shall
mean any Work provided by a licensed professional or Work that requires a
professional standard of care.
c.Workers’ compensation coverage, as required by the Industrial Insurance laws
of the State of Washington, shall also be secured.
d.Commercial Automobile Liability for owned, leased, hired or non-owned,
leased, hired or non-owned, with minimum limits of $1,000,000 per
occurrence combined single limit, if there will be any use of Beneficiary’s
vehicles on the City’s Premises by or on behalf of the City, beyond normal
commutes.
e.Beneficiary/Artist shall name the City as an Additional Insured on its
commercial general liability policy on a non-contributory primary basis. The
City’s insurance policies shall not be a source for payment of any
Beneficiary/Artist liability, nor shall the maintenance of any insurance
required by this Agreement be construed to limit the liability of
Beneficiary/Artist to the coverage provided by such insurance or otherwise
limit the City’s recourse to any remedy available at law or in equity.
f.Subject to the City’s review and acceptance, a certificate of insurance showing
the proper endorsements, shall be delivered to the City before performing the
PROJECT.
g.Beneficiary/Artist shall provide the City with written notice of any policy
cancellation, within two (2) business days of their receipt of such notice.
9.Records: Maintenance, Access, Disclosure.
a.Records Maintained. Beneficiary/Artist shall maintain all records and accounts
with respect to all matters covered by this Agreement, including personnel,
property, financial, and programmatic records and documents.
b.Retention Period. These records shall be maintained for as long as may be
required by applicable Washington State records retention laws, but in any
case for a period of six (6) years after all funds have been expended or
returned to the City, whichever is later, to ensure proper accounting for all
funds and compliance with the Agreement.
c.Litigation or Audit. If any litigation, claim or audit is started before the
expiration of the six (6) year period provided in Section 4(b) above, the records
PAGE 6 OF 16
shall be retained until all litigation, claims, or audit findings involving the
records have been resolved.
d.Right of Access. The City, or its authorized representatives, shall have the right
of access to records (electronic and otherwise) of Beneficiary/Artist in order
to conduct audits or other investigations.
e.Subject to Disclosure. Beneficiary/Artist acknowledges that records may be
subject to disclosure under the Public Records Act, Ch. 42.56 RCW.
i.To the full extent the City determines necessary to comply with the
Washington State Public Records Act, Beneficiary/Artist shall make a
due diligent search of all records in its possession or control relating to
this Agreement and the PROJECT, including, but not limited to, e-mail,
correspondence, notes, saved telephone messages, recordings,
photos, or drawings and provide them to the City for production.
ii.In the event Beneficiary/Artist believes said records need to be
protected from disclosure, it may, at Beneficiary/Artist’s own expense,
seek judicial protection. Beneficiary/Artist shall indemnify, defend, and
hold harmless the City for all costs, including attorneys’ fees, attendant
to any claim or litigation related to a Public Records Act request for
which Beneficiary/Artist has responsive records and for which
Beneficiary/Artist has withheld records or information contained
therein, or not provided them to the City in a timely manner.
iii.Beneficiary/Artist shall produce to the City for distribution any and all
records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The
provisions of this section shall survive the expiration or termination of
this Agreement.
10.Publications. Any publications produced with funds from this Agreement must display the
following language: “This project is being supported, in whole or in part, by a grant from the
City of Renton.”
11.Disclaimer by the City. The City expressly disclaims any and all responsibility or liability to
Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third persons
resulting in death, bodily injury, property damages, or any other losses resulting in any way
from the performance of this Agreement or any other losses resulting in any way from the
performance of the Agreement, or any subcontract thereto. This Agreement does not in any
way establish an agency relationship between or among the City and/or Beneficiary/Artist.
12.Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges that
any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s sole
responsibility and will not be paid by the City.
PAGE 7 OF 16
13.Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner that
is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall return
funds to City in the amount determined to be ineligible. Beneficiary/Artist further agrees
that it is financially responsible for and will repay the City any and all indicated amounts
following an audit exception which occurs due to Beneficiary/Artist’s failure, for any
reason, to comply with the terms of this Agreement. This duty to repay the City shall not
be diminished or extinguished by the termination of the Agreement.
14.Termination. The City reserves the right to terminate this Agreement at any time, with or
without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing.
In the event of such termination or suspension, Beneficiary/Artist waives any right to un-
distributed portions of the award.
15.Conflict of Interest.
a. Beneficiary/Artist designees, agents, members, officers, employees,
consultants, and any other public official who exercises or who has exercised
any functions or responsibilities with respect to the Program during his or her
tenure, or who is in a position to participate in a decision-making process or
gain inside information with regard to the Program, are barred from any
interest, direct or indirect, in any grant or proceeds of the Program, or benefit
there from, which is part of this Agreement at any time during or after such
person's tenure.
b.The City’s Code of Ethics and Washington State law prohibit City employees
from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure
compliance with the City’s Code of Ethics and state law, the Beneficiary/Artist
shall not give a gift of any kind to City employees or officials.
c.Beneficiary/Artist also confirms that Beneficiary/Artist does not have a
business interest or a close family relationship with any City officer or
employee who was, is, or will be involved in selecting the Beneficiary/Artist,
negotiating or administering this Agreement, or evaluating the
Beneficiary/Artist’s performance of the Work.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time to
time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period for
notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile
delivery will be deemed to have commenced on the first business day following transmission.
Email and telephone may be used for purposes of administering the Agreement, but should
not be used to give any formal notice required by the Agreement.
PAGE 8 OF 16
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
BENEFICIARY/ARTIST
Irene Miyamoto
PTA Vice President
Bryn Mawr – Renton Council
8212 S 118th St
Seattle, WA 98178
Phone: (206) 769-7044
Email: irenesolano@live.com
17.Waiver/Conflict of Terms.
a.Any waiver by the Beneficiary/Artist or the City of the breach of any provision
of this Agreement by the other party will not operate, or be construed, as a
waiver of any subsequent breach by either party or prevent either party from
thereafter enforcing any such provisions.
b.In the event of any inconsistencies between Beneficiary/Artist proposals and
this Agreement, the terms of this Agreement shall prevail. Any
exhibits/attachments to this Agreement are incorporated by reference only to
the extent of the purpose for which they are referenced within this
Agreement. To the extent a Beneficiary/Artist-prepared exhibit conflicts with
the terms in the body of this Agreement or contains terms that are extraneous
to the purpose for which it is referenced, the terms in the body of this
Agreement shall prevail and the extraneous terms shall not be incorporated
herein.
18.Modification. This Agreement may only be amended by written agreement signed by both
Parties.
19.Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or
Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement shall
prevail.
20.Severability. In the event any term or condition of this Agreement or application thereof to
any person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement that can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of the Agreement
are declared severable.
21.Governing Laws. Any lawsuit or legal action brought by any party to enforce or interpret this
Agreement or any of its terms or covenants shall be brought in the King City Superior
Court for the State of Washington at the Maleng Regional Justice Center in Kent, King
City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly
consents to the personal and exclusive jurisdiction and venue of such court even if
Beneficiary/Artist is a foreign corporation not registered with the State of Washington.
PAGE 9 OF 16
22. Indemnification. To the maximum extent permitted by law, Beneficiary/Artist shall, at its cost
and expense, protect, defend, indemnify, and hold harmless the City, its directors,
officers, employees, and agents, from and against any and all demands, liabilities, causes
of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of
damages, arising out of or in any way resulting from the acts or omissions of
Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to
Beneficiary/Artist’s performance or non-performance under the Agreement.
Beneficiary/Artist agrees that its obligations under this paragraph extend to any
demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its
employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby
waives, as respects the City only, any immunity that would otherwise be available against
such claims under any industrial insurance act, including Title 51 RCW, other Worker’s
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
which would otherwise be applicable in the case of such claim. These indemnification
obligations shall survive the termination of the Agreement.
23.Complete Agreement. This Agreement sets forth the complete expression of the agreement
between the Parties, and any oral representations or understandings not incorporated
herein are excluded. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1 – Renton Municipal Arts Commission Grant Program – Application Criteria
2 – Renton Municipal Arts Commission Grant Program – Call for Applications
3 – Renton Municipal Arts Commission Grant Program – Beneficiary/Artist’s Application
4 – Renton Municipal Arts Commission Grant Program – Projects Awarded
5 – Renton Municipal Arts Commission Grant Program – Reimbursement Request Form
6 – Renton Municipal Arts Commission Grant Program – Final Report Form
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
[SIGNATURE PAGE TO FOLLOW]
CITY OF RENTON BENEFICIARY
oy ay.el Mater
Vanessa Dolbee lrene Solate
CED Interim Adminstrator PTA Vice Presidentyz7023
Date Date
Approved as to legal form:
M.Patrice Kent
Sr.Assistant City Attorney
Grant Template:01.18.2023 (File #2332 —AwardRef #:)
3
Pace 10 oF 16
9/26/2023
Approved by Patrice Kent via 9/19/2023 email
PAGE 11 OF 16
EXHIBIT 1:
RENTON MUNICIPAL ARTS GRANT PROGRAM
APPLICATION CRITERIA
DEADLINES
Applications are reviewed
on a quarterly basis.
Applications MUST be
submitted electronically by
4:30pm on the day of the
deadline or they will not be
considered in that quarter.
Q1 - October 13, 2022
Q2 - February 3, 2023
Q3 - April 21, 2023
Q4 –July 21, 2023
GET HELP
We are on hand to answer
your questions and assist
with your application. Call
during regular business
hours.
Arts@rentonwa.gov
425.430.7271
arts@rentonwa.gov
SUPPORT FOR THE ARTS
IN RENTON
Funding for arts, cultural and heritage
projects that serve residents and visitors in
Renton, Washington
We encourage innovative projects by artists
and communities that showcase cultural
diversity, increase understanding, and
inspire new forms of creative participation
and opportunities for growth, particularly for
under-served groups.
Historically, grants have been awarded in
amounts between $500 and $10,000.
Projects must take place during 2023 and
should be completed by December 15,
2023.
Art courtesy of Marsha Rollinger
2023 Grant Guidelines
Page 2
Program Overview
Purpose
The City of Renton, through the Renton Municipal Art
Commission, offers grants to individuals, organizations
and community groups for arts and culture projects
and events that serve the general public in Renton.
Public Funding = Public Benefit
Projects should provide public benefit. Examples of
public benefit are:
•Free public performances, exhibitions, workshops,
screenings, or readings.
•Scholarships to ongoing, fee-based arts
educational or training programs.
•Services that expand access and inclusion to
individuals with limited physical or English-
speaking abilities.
Grant Awards have been used to:
•Produce one-time performances, exhibits,
special events or programs that bring arts or
cultural experiences to Renton residents.
•Provide opportunities for independent artists
to develop and present new work in all
mediums.
•Improve arts and cultural opportunities for
artists and audiences from diverse
communities.
•Participatory and educational opportunities
for youth, multicultural, seniors, and special
populations.
•Increase access to arts and cultural events
by providing discount tickets and/or free
educational programs.
•Projects that are not: located in Renton;
primarily benefit Renton residents; or are not
offered free of charge, or at reduced rates to
the extent possible;
•Projects that are not open to the public;
•Projects that have already been completed;
•Projects that support or oppose a specific
interest such as a particular business,
political, or religious viewpoint or
organization;
•Capital construction projects;
•Projects that use the Grant funds to provide
cash awards to individuals;
•Projects which preclude reasonable access
by the general public, such as in a location
not open to the general public, or for which
membership is required, or admission
charges cannot be reduced or waived for
access
Funding Restrictions include:
The following types of projects are NOT eligible for
funding:
Application Review Process
Commission reviews and approves awards for projects.
The City of Bellevue reserves the right to change this
timeline.
2019 Special Projects Guidelines
Approvals are based on recommendations from the Arts
Commission Grants Committee. Applications are
reviewed on a competitive basis according to the overall
purpose of the program and the criteria for eligible
organizations. Incomplete applications submitted after
the deadline may not be reviewed.
2023 Timeline (quarterly review)
Applications MUST be submitted by 4:30pm on the day of the
deadline or they will not be considered in that quarter.
Quarter 2
Aug 19
Oct 13
Oct 24
Nov 14
Dec 6
Online application available
Applications due
Grants Committee Review
Applicant interviews and Committee
Recommendation to Commission
Arts Commission review of recommended
applications
Feb 3
Feb 13
Feb 27
Mar 7
Applications due
Grants Committee Review
Applicant interviews and Committee
Recommendation to Commission
Arts Commission review of recommended
applications
Quarter 3
Apr 21
May 8
May 22
Jun 6
Applications due
Grants Committee Review
Applicant interviews and Committee
Recommendation to Commission
Arts Commission review of recommended
applications
Quarter 4
Jul 21
Aug 7
Aug 28
Sept 5
Applications due
Grants Committee Review
Applicant interviews and Committee
Recommendation to Commission
Arts Commission review of recommended
applications
____________________________________________
____________________________________________
____________________________________________
Page 3
Funding
Generally, the maximum award is $10,000 and the
minimum award is $500. However, the Arts Commission
may recommend greater or lesser amounts.
Timing of Projects
Projects must take place during 2023 and should be
completed by December 16, 2023.
Payment
Payment for reimbursable expenses will be made at the
end of the project. Exceptions may be made, depending
on circumstances and City policy. The funding recipient
will turn in invoice(s) and a final report to the Arts
Commission for reimbursement. Invoices and final
reports are due by December 19. Checks are normally
mailed within 30 days of the invoice date and receipt of
completed paperwork.
Eligibility
Who May Apply
•Individuals, groups of people (all ages),
neighborhood or business organizations seeking
funding for an art project or cultural event
•Independent Artists, Arts and Cultural
organizations, including professional and
community-based groups
•IRS not-for-profit status – 501 (c)(3) – is not
required.
•A City of Renton business license may be required.
Evaluation Criteria
Artistic Innovation
•Quality and promise of the proposed arts,
cultural, and heritage project to meet the cultural
needs of an audience and/or constituent group.
•Innovative approach to foster creative and civic
participation by Renton's diverse residents and
visitors, particularly underserved people and
communities.
•Fills a gap in art, cultural, or heritage offerings
and opportunities not regularly available to
Renton residents and visitors.
•Proposed projects must take place in Renton.
•Proposed projects must serve and be accessible
to residents of Renton.
•
•
Proposed projects must present new works to
the public.
Priority will be given to projects that involve
Renton-based artists and organizations.
•Demonstrated experience of project leaders to
accomplish the scope and scale of the project.
•Evidence of thoughtful planning including clearly
articulated goals and process for evaluation.
•Realistic budget and timeline.
Public Access and Benefit
Project Feasibility
Application Instructions
•Complete the application available on rentonwa.gov/
rmac, including supplemental materials
•Incomplete and/or inaccurate applications will result in
return of application, delaying funding consideration or
potential denial of funding consideration.
•Start the application process as far in advance as
possible at least three months before your project start
or event date
•Submit completed application to arts@rentonwa.gov
•You may be asked to present your proposal to the Arts
Commission
•For additional information or clarification, please call
(425)430-7271, or email arts@rentonwa.gov
Application packet
The application is available at rentonwa.gov/rmac, and is
due according to the schedule above. Please complete
the form in its entirety and submit it along with all
supplemental materials online. Incomplete applications
will delay funding consideration. Additional information or
clarification may be requested by the Grants Committee.
PAGE 12 OF 16
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
CITY OF RENTON
FOR IMMEDIATE RELEASE
Sept. 15, 2022
City of Renton Contacts
Jessie Kotarski, Economic Development Manager, 425-430-7271
Dave Neubert, Communications Manager, 425-430-6567
Renton Municipal Arts Commission accepting 202 3 grant applications
Deadline is 4:30 p.m. on Thursday, Oct. 13, 2022
RENTON, WA – Renton Municipal Arts Commission is
accepting grant applications from individuals,
organizations, and community groups for art, cultural,
and heritage projects serving Renton residents and
visitors.
Renton Arts & Culture Grants stimulate grassroots
activity and encourage public interest and participation
in the arts. The commission encourages innovative
projects depicting Renton's cultural diversity. Projects
should increase the understanding of individuals and
society and inspire new forms of creative participation
and growth opportunities, particularly for underserved
groups.
Programming funded by these grants includes art
exhibits, concerts, dance performances, festivals,
workshops, readings, and theater productions.
Grants of up to $10,000 are awarded four times a year and applicants are eligible for one grant per calendar
year.
The application for this round of funding is online. Applications are due by 4:30 p.m. on Oct. 13, 2022. Projects
and events scheduled between January and March 2023 are given priority.
Application deadlines in 2023 are Feb. 3, April 21, and July 21.
Renton Municipal Arts Commission will host two question and answer sessions on Monday, Sept. 26,
from 6 to 7 p.m., and Friday, Oct. 7, from 3 to 4 p.m. Both sessions will be held at Renton History Museum. The
sessions are an opportunity to meet the grant committee, ask questions, and connect with other applicants.
They are casual, and pre-registration is not required.
Questions concerning the application process may be directed to Jessie Kotarski, the City of Renton’s Economic
Development Manager, at 425-430-7271 or arts@rentonwa.gov.
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
About the City of Renton
The City of Renton, Washington, with a population of 107,500 (2022), is located on the southeast shore of Lake
Washington, just south of Seattle. Renton's strong economic base, diverse marketplace, and favorable business
climate have attracted nationally recognized companies wishing to provide employees and their families with
an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, Super Bowl Champion (2014)
Seattle Seahawks, two-time (2016 & 2019) MLS champion and CONCACAF Champion (2022) Seattle Sounders
FC (in 2024), and the eternal resting place of rock icon Jimi Hendrix. More information is on our website, in
news releases, or on Facebook, Twitter, and Nextdoor.
About the Renton Municipal Arts Commission
Renton Municipal Arts Commission was created in 1965. The members advise the city government about the
artistic and cultural development and serve as stewards of the city's art collection. In addition, the commission
strives to support and connect people with arts and culture endeavors in the Renton community. For more
information about the Renton Municipal Arts Commission, contact arts@rentonwa.gov or
facebook.com/rentonarts.
###
PAGE 13 OF 16
EXHIBIT 3:
RENTON MUNICIPAL ARTS GRANT PROGRAMBENEFICIARY/ARTIST’S APPLICATION
ProjectTitle Bryn Maw ElemenfaryVuva|Proyeet.
PROJECT BUDGET
Complete the following table (or submit a separate budget)to detail the costs involved in the project.
Date of event/
project start
6/2023
The budget must reflect actual costs associated with the project (please submit available quotes and
estimatesif available).
Amount
A:Personnel Requested Matching In-Kind Expenditure Notes
(Project Related)from City Funds Donations Total Give details here.
Artistic 7 Muyal $2,500
Administration
Technical
Other
Total Personnel
Expenditures
B:Implementation
(Cost of Project)
Supplies/Materials $26 O
Promotion/Printing
Postage
Artistic Services
Other Professional
Services
Space/Equipment Rental
Travel/Transportation
Other
Total Implementation
Total Expenditures (A+B)
Expenditures |="=
4/20/23
BUDGET
Supplies
Artist Labor
$250
$2500
$2750
.00
.00
.00Total Compensation
COST ESTIMATE between BRYN MAWR ELEMENTARY ( hereinafter “BME” )
and the artist ARI GLASS ( hereinafter “ARTIST” ) for Mural service.
PAGE 14 OF 16
EXHIBIT 4:
RENTON MUNICIPAL ARTS GRANT PROGRAMPROJECTS AWARDED
Applicant Contact Info Address Project or Event Title Project dates Project Summary Funding RequestGrant Comm RecBlackeloneus Productions LLCDylan Duru tylerduru@gmail.com (704) 858‐22312101 SW Sunset BlvdApt A311Renton, WA 98057Road to Sun 10/22/2021 ‐ 8/31/2023Road to Sun is the story of a young man named Icarus who has recently concluded a romantic relationship with a woman named Rose. Icarus struggles to overcome the grief of a lost relationship, but he must process and accept it before it consumes him. He must get past the five stages of grief. $10,000 $0Christy CaravaglioChristy Caravaglio ccpatchwork@gmail.com (253)486‐585712533 SE 203rd PlKent, WA 98031Twirling Star March 2023‐March 2024Temporary installation of yarn art on a public, highly visible fence in Renton. $4,505 $4,505Evergreen City BalletBeth Sanders grants@evergreencityballet.org (425)228‐68001300 Bronson Way N.Renton, WA 98057The Nutcracker at the Renton IKEA Arts CenterSept 2023‐December20232023 production of The Nutcracker at the Renton IKEA Arts Center. $10,000 $0Jose Trejo MayaJose Trejo Maya jdtrejomaya@gmail.com (626)367‐77563834 Monterey Ave Apt. 110 BaldwinPark,CA91706Transparencies in Time Interactive/multidisciplinary poetry exhibit; an exposé on Mesoamerican lore and more specifically on a pre‐Columbian notion of time$10,000 $0Renton Civic TheatreBill Huls, Creative Director bill@rentoncivictheatre.org (425) 226‐5529507 S 3rd StRenton, WA 98057A Day in Hollywood A Night in UkraineFebruary 17th‐March 4th, 2023A Day in Hollywood A Night in Ukraine won two Tony awards in 1980. It is two independent one act shows that pay homage to incredible Hollywood‐esque music and dance. Tommy Tune won best choreography for his work in this show and RCT's production is pulling out all the stops. This musical is a hidden gem and will be the perfect production for RCT.$10,000 $10,000Renton Downtown PartnershipChristian Switzer director@rentondowntown.com 241 Williams Ave SRenton, WA 98057Renton Downtown Historic and Mural Walking TourJan 1, 2023‐October 31, 2023A Historic Walking Tour of downtown Renton, including an arts component, discussing the various murals downtown along with the history. Funding would help cover the cost of the tote bags, a treat for attendees, and printed guides.Threetoursin2023.$3,000 $2,500 Song of Seattle ChorusSonja Mejlaender skmmaddie@yahoo.com (206) 794‐3271PO Box 50384Bellevue, WA 980152023 Spring Fling ‐ A Cappella Quartets & Chorus15‐Apr‐23 Show/program concept will be free and non‐gated, featuring a line‐up of 8‐10 a cappella quartets and Song of Seattle Chorus, which is a 30‐member women's a cappella chorus. All performers will bepreparing for the annual 5‐state NxNW Regional a cappella competition which will be held in May 2023 in Spokane. After a three‐year hiatus due to the pandemic, Spring Fling will give these performing competitors the opportunity to take the stage, share their craft, entertain the audience, and receive valuable feedback and free adjudication by the guest judge.$2,000 $2,000Totals $49,505 $19,005
PAGE 15 OF 16
EXHIBIT 5:
RENTON MUNICIPAL ARTS GRANT PROGRAMREIMBURSEMENT REQUEST FORM
Recipient name
Mailing address
Contract No.
Date Invoice # Description
Artistic/
Administration Supplies Event Misc Total
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$
Totals $$ $ $ $
Copies of invoices, receipts, or other items that reflect project expenses
Completed Final Report
Attached IRS Form W9
Amount requested $
Signature
Printed name
Exhibit 5
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Reimbursement Request Form
Attached supporting documentation for expenses to demonstrate, by date, expenses were incurred
following the execution of the contract and no later than December 16, 2023. Sufficient
documentation includes:
PAGE 16 OF 16
EXHIBIT 6:
RENTON MUNICIPAL ARTS GRANT PROGRAMFINAL REPORT FORM
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Exhibit 6
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Final Report Form
Organization Name:
Mailing Address:
Contact Name:
Contact Phone: Contact E-mail:
Reimbursement amount request:
Project start date: Project end date:
Briefly describe the outcome of your project including benefits to the public (e.g. free
public performances, exhibitions, workshops, screenings, or readings; scholarships to
ongoing, fee-based arts educational or training programs or accommodations made to
expand access and inclusion to individuals with limited physical or English-speaking
abilities).
Estimate (or provide direct counts for ticketed events) the number of participants involved
in the project:
Describe promotional efforts for this project.
Attach schedule of activities; reports and publications; copies of printed publicity,
programs, newspaper clippings; or photos. Note: These attachments are necessary to
document that the project was completed as stated in your application. A requirement
of the grant contract is to show that the "credit line" for support from the Renton Municipal
Arts Commission was used in publicity.
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Did you achieve the goals you had set for the project? Describe.
Describe any difficulties. (For example: scheduling difficulties, problems in getting people
to participate, low attendance, etc.)
We certify that the information contained in this report is true and correct to the best of
our knowledge. I acknowledge that we’ve made a copy of this final report for our records
_________________________ ___________________________
Printed Name Authorized Signature
_________________
Date
Return form and report to: Renton Municipal Arts Commission, 1055 S Grady Way,
Renton, WA 98057 or arts@rentonwa.gov (email or call 425-430-6581 if you have
questions)
For Office Use Only:
Approved By: ____________________ Account #: