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HomeMy WebLinkAboutContractAGREEMENT FOR 116TH AVE SE SIDEWALK PROJECT THIS AGREEMENT, dated for reference purposes only as November 9, 2023, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Shea Carr and Jewell, Inc (dba SCJ Alliance) (“Consultant”), a Washington Corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1.Scope of Work: Consultant agrees to provide design services as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2.Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3.Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A- All Work shall be performed by no later than May 31, 2025 unless mutually extended by both parties. 4.Compensation: A.Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $165,657.05, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B.Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all CAG-23-387 PAGE 2 OF 10 Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5.Termination: A.The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B.In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6.Right To Use Work Product: Consultant represents that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City PAGE 3 OF 10 standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7.Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8.Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9.Independent Contractor Relationship: A.The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not PAGE 4 OF 10 employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B.The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, , and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial PAGE 5 OF 10 Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11.Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12.City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13.Insurance: Consultant shall secure and maintain: A.Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B.In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence claim. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C.Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. PAGE 6 OF 10 E.Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F.Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G.Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14.Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16.Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Blake Costa 1055 South Grady Way Renton, WA 98057 Phone: (425) 757-9994 bcosta@rentonwa.gov CONSULTANT George Hilen 8730 Tallon Lane Lacey, WA 98516 Phone: (253)201.0777 George.Hilen@scjalliance.com Fax: N/A PAGE 7 OF 10 17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A.Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B.The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C.If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D.The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18.Miscellaneous: The parties hereby acknowledge: A.The City is not responsible to train or provide training for Consultant. B.Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C.Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D.In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform PAGE 8 OF 10 the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F.Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G.Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19.Other Provisions: A.Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B.General Administration and Management. The City’s project manager is Blake Costa. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D.Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the PAGE 9 OF 10 other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J.Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. PAGE 10 OF 10 N.Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armando Pavone Mayor Scott Sawyer Principal _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Cheryl Beyer Senior Assistant City Attorney Contract Template Updated 5/21/2021 Clb 11-14-23 2852 non-standard 11/15/2023 Approved by Cheryl Beyer via email 11/16/23 12/13/2023 Exhibit A Scope of Work 116th Avenue SE Sidewalk Project Renton, WA Prepared For: Blake Costa, PE, PTOE City of Renton 1055 South Grady Way, Renton, WA 98057 Prepared By: George Hilen, PE, Project Manager Date Prepared: November 08, 2023 Introduction The following Scope of Work outlines the effort required to prepare Plans, Specifications, and Estimates for a new sidewalk along the west side of 116th Avenue SE between SE 160th Street and SE 162nd Street. Proposed Improvements Improvements within the project limits are assumed as follows: ¨ Construction of sidewalk on the west side of 116th Avenue SE between SE 160th Street and SE 162nd Street ¨ Construction one (1) new curb ramp on the northwest corner of 116th Ave SE & SE 162nd St ¨ Construction of one (1) new curb ramp on the southwest corner of 116th Ave SE & SE 160th St ¨ Addition of AC powered RRFB systems at: ¨ The existing marked crosswalk on the north leg of 116th Ave SE & SE 162nd St ¨ The existing midblock crossing located approximately 40-feet from the southern intersection of 116th Ave SE & SE 160th St ¨ Non-structural retaining walls, less than 4-feet high, approximately 120-feet in length. Assumptions The following assumptions were made to establish a scope and budget for this project. Changes to these assumptions may require an amendment to this scope of work. ¨ Funding is provided by the City of Renton and will follow City of Renton standards for permitting and approval. State of Washington, FHWA, or other funding sources are not included. Addition of outside funding sources may modify permitting and/or approval requirements, which may result in an amendment to this scope of work. Project duration will be for six (6) months following execution of the contract. ¨ Right of way (ROW) acquisition and/or temporary construction easements (TCE) are not anticipated. Should ROW acquisition or TCEs be necessary, an amendment to this contract will be required. ¨ Should they be required, the City will be responsible for providing title reports. City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 2 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com ¨ The roadway/sidewalk paving section will be provided by the CITY and will not require an engineered design. ¨ The project will be designed to avoid/limit utility relocations. ¨ Street lighting, conduit and junction boxes will not be installed with this project. ¨ Modifications to underground sewer, water, and franchise utilities will not be required. Should utility improvements be desired by the purveyor, the design will be completed by the respective purveyor and provided to the CONSULTANT. Incorporation of utility improvements is not included in this scope of work and an amendment to this contract will be required. ¨ The CONSULTANT will be responsible for coordination with the utility companies, including the design and relocation of the respective facilities should it be necessary. The CITY will be responsible for obtaining utility permits. ¨ The project is expected to trigger a full drainage review per Figure 1.1.2A of the City of Renton Surface Water Design Manual and must address all Core and Special Requirements. The project is anticipating no need for flow control or treatment of stormwater. ¨ Design of landscaping, planting and irrigation systems are not included in this scope of work. Should a design alternative with a planter strip be chosen by the City, grass will be installed in the planter strip. Existing private landscaping or irrigation systems within the Right of Way will be noted for removal by the contractor and salvaged to the property owner. The City will coordinate with property owners for these removals. Restoration of back of sidewalk will be limited to minor restoration of lawn or placement of wood chip mulch. ¨ It is assumed all that all three alternatives will be exempt from flow control and water quality treatment per the City of Renton Surface Water Design Manual. ¨ Special Provisions will be developed based on the 2024 WSDOT Standard Specifications. ¨ The City will be responsible for all permit fees. ¨ Plans will be developed using AutoCAD 2022 Civil 3D using SCJ drafting standards. ¨ A Construction Stormwater General Permit, if required, will be completed by the CITY. Phase 1 Management/Coordination/Administration This task covers the effort required to manage the project. Task 1 Management Task 1.1 Management: Manage the project by directing and supervising staff and reviewing work for the duration of the project. This management is for the overall work rather than specific tasks. Task 1.2 Schedule and Budget: Develop a critical path project schedule to match the scope of work. Identify task durations, predecessors, City reviews, deliverables, and milestones. Review and update the schedule on a monthly basis. City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 3 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Task 2 Administration Task 2.1 Progress Reports: Prepare and submit a monthly progress report. Progress reports will show: (1) prior work performed, (2) current work planned, (3) schedule and budget status (including a 3-line earned value chart), (4) a summary of scope changes/added value, and (5) items needed from the CITY and/or others. Task 2.2 Progress Billings: Prepare a monthly progress invoice with progress reports attached. Invoices will show staff hours for each phase (i.e., Phase 1: Project Management). Task 3 Progress Meetings Task 3.1 Kickoff Meeting: The CONSULTANT shall attend one (1) project kick off meeting. Assume one (1) CONSULTANT staff present at the meeting. Task 3.2 Progress Meetings: The Consultant will host bi-weekly virtual progress meetings. Assume one (1) Consultant staff for a total of twelve (12) meetings. Assumptions ¨ Project management will be provided over a six (6) month timeframe. Extension of the project timeframe may require a contract amendment. ¨ Progress billings will be submitted monthly to the City. ¨ Timelines and milestones will be outlined in a master schedule using Microsoft Project and will be updated for each progress billing. ¨ Budget for peer checks for quality control is included within the budget for design tasks. Deliverables ¨ Monthly Progress Report and billings submitted via email in PDF format. ¨ MS Project schedule updates submitted via email in PDF format. ¨ Meeting notes from each of the monthly meetings, submitted via email in PDF format. Phase 2 Survey and Right-of-Way Base Mapping Please see the attached scope of work prepared by MTN2Coast. City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 4 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Phase 3 Conceptual Design Work under this phase includes preliminary design for the 116th Ave SE Sidewalk project. Up to three (3) design alternatives will be prepared for the alternatives analysis prior to proceeding to final design. Task 1 Data Collection and Site Photos Task 1.1 Data Collection and Site Photos: Gather and review available background data and as-builts from the CITY, other agencies, and utilities. Walk the site to provide photo documentation of existing conditions and field-review the project survey. Existing conduit infrastructure to be utilized in the proposed design will be field verified with City maintenance staff. Task 2 Alternatives Analysis Task 2.1 Alternative Design Figures: The CONSULTANT shall prepare up to three (3) alternatives for the sidewalk layout and prepare conceptual design figures (roll plots) presenting the approximate project limits and locations of proposed improvements. The layout will be schematic using aerial imagery and will not include 3-dimensional design. Notations and callouts will not be included in this layout. The three alternatives will include 1. The addition of curb, gutter and a 6-foot concrete sidewalk, directly adjacent to the curb and gutter 2. The addition of curb, gutter, planter strip and a 6-foot concrete sidewalk 3. The addition of a 6-foot asphalt sidewalk only Task 2.2 Alternative Design Cost Estimates: The CONSULTANT shall prepare conceptual quantities and cost estimate for each alternative for review and comment by the CITY. Task 2.4 Conceptual Design Review Meeting: The CONSULTANT shall attend one (1) Concept Review Meeting. Assume one (1) CONSULTANT staff present at the meeting. This meeting will occur following CITY review of the deliverable. Deliverables ¨ Half Size (17-inch) Roll Plots (3 alternatives) submitted via email in PDF format and hard copy for the Conceptual Design Review Meeting. ¨ Engineers Estimate submitted via email in PDF format ¨ Meeting notes from the Concept Review Meeting, submitted via email in PDF format. Assumptions ¨ Alternatives analysis will be complete prior to the collection of topographic survey. ¨ The City will select the preferred alternative, which will be advanced to 60% Design. City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 5 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Phase 4 Utility Coordination The scope of this task includes coordination with public and private utility companies. Work included under this task is as follows: Task 1 Utility Coordination Task 1.1 Utility Notification Letters: Prepare letters requesting utility record information and send to each purveyor. Cross-check franchise utility-provided maps with field survey information and identify discrepancies between utility maps and field conditions. Assume up to ten (10) utilities will be contacted. The City will provide direction for resolving identified discrepancies. Task 1.2 Utility Coordination Meeting: Organize and attend one (1) formal utility coordination meeting with utility purveyors regarding existing utility location and possible relocation of utilities. Confirm that relocation designs are consistent and compatible with proposed improvements. Task 1.3 Utility Coordination Tracking: Track progress by utility purveyors to complete relocations via email and/or phone calls. The level of effort for this task is limited to 24 hours. Deliverables ¨ Up to ten (10) letters to private utility purveyors requesting record drawing information. ¨ Utility coordination meeting agendas and meeting notes submitted via email in pdf format. Assumptions ¨ Up to ten (10) utility letters will be prepared. ¨ If required, franchise utility relocation design will be developed by the franchise utility, including surveying. ¨ Potholing of utilities is not included in this scope of work and will be completed by the respective provider. ¨ The CITY will be responsible for obtaining any permits associated with the construction of the project improvements within the Seattle Public Utilities right-of-way at the intersection of SE 160th St & 116th Ave SE. Phase 5 60% Design The CONSULTANT shall provide 60% Design Plans, Specifications, and Estimates for review by the CITY. The design will include addressing City comments from the Conceptual Design submittal and additional level of detail summarized herein. Senior level QA/QC will be provided for all documents prior to submitting to the City. Task 1 60% Design Plans Task 1.1 Response to Comments: Respond to the City’s comments from the Conceptual Design. City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 6 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Task 1.2 Horizontal and Vertical Layout: The CONSULTANT shall prepare 60% design horizontal layout based on the Concept Design and City comments. The 60% submittal will include horizontal location of improvements with the following level of detail: ¨ Construction Limits ¨ Curb line, sidewalk and radii ¨ Develop corridor vertical design including centerline, flow line, back of walk elevations, walls and cut/fill lines. Sidewalk and planter areas (if applicable) ¨ Location and types of curb ramps and driveways (excluding grading) ¨ Design stormwater conveyance system, including profiles ¨ Channelization and signing ¨ RRFB layouts ¨ Potential utility impacts, required relocations, and recommended pothole locations Task 1.3 60% Plans: Prepare the following 60% Design Plans: Task 1.4 60% Design Review Meeting: The CONSULTANT shall attend one (1) 60% Design Review Meeting. Assume one (1) CONSULTANT staff present at the meeting. Task 2 60% Design Specifications Task 2.1 60% Design Specifications: The 60% design specifications will include a Special Provision outline and measurement and payment sections for each Special Provision bid item listed in the Cost Estimate. Task 3 60% Design Cost Estimate Task 3.1 60% Design Cost Estimate: Develop a construction cost estimate based on the 60% design. Bid items will include a column stating if the item is paid per Standard Specification or a Special Provision. Title Number of Pages Cover Sheet 1 Legend, Abbreviations, General Notes 1 Survey Control 1 Typical Sections 1 Site Preparation/TESC 1 Roadway and Stormwater Plan and Profile 4 Intersection Plan 3 Channelization, RRFB & Signing Plan 4 TOTAL 16 City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 7 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Task 4 Stormwater Technical Memorandum Task 4.1 Draft Stormwater Technical Memorandum: Prepare a draft stormwater memorandum documenting the stormwater requirements per City of Renton Surface Water Design Manual. Deliverables ¨ 60% Design Half Size Plans (11x17) submitted via email in PDF format. ¨ 60% Specification Outline and Bid Item list submitted via email in PDF format. ¨ 60% Design Engineer’s Estimate submitted via email in PDF format. ¨ Responses to the City Conceptual Design Comments submitted via email in PDF format. ¨ Draft Stormwater Technical Memorandum submitted via email in PDF format Assumptions ¨ The final curb & gutter and sidewalks location will be established as part of the 60% Review and will not be modified as a result of subsequent review comments. Phase 6 SEPA Checklist Task 1 Draft SEPA Checklist Task 1.1 Draft SEPA Checklist: The CONSULTANT will complete a draft SEPA checklist for review by the CITY. This work will include background data collection, existing conditions and impact analysis, and coordination with the City. Task 2 Final SEPA Checklist and Determination of Non-Significance (DNS) Task 1.2 Final SEPA Checklist and DNS Publication: The CONSULTANT will incorporate the City’s comments from the Draft SEPA Checklist and produce the final documents. Assumptions ¨ There will be no critical areas within the project footprint ¨ A SEPA Checklist is the appropriate level of environmental documentation ¨ The City will publish the Checklist and DNS in compliance with RMC 4-9-070 (O)(1)(a) Deliverables ¨ Draft SEPA Checklist submitted to the City via email in PDF format ¨ Final SEPA Checklist and DNS Publication submitted to the City via email in PDF format City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 8 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Phase 7 100% Design The CONSULTANT shall provide 100% Design Plans, Specifications, and Estimates for review by the CITY. The design will include addressing City comments from the 60% Design submittal and additional level of detail summarized herein. Senior level QA/QC and constructability will be provided for all documents prior to submitting to the City. Task 1 100% Design Plans Task 1.1 Response to Comments: Respond to the City’s comments from the 60% Design. Task 1.2 Horizontal and Vertical Layout: Revise layouts based on City comments. Develop final wall profiles, driveway approach grading and ADA ramp grading. Task 1.3 100% Design Plans: Prepare the following 100% Design Plans. The following plan sheets are anticipated: Title Number of Pages Cover Sheet 1 Legend, Abbreviations, General Notes 1 Survey Control Plan 1 Typical Sections 1 Typical Details 1 Site Preparation/TESC 4 TESC Details 1 Roadway and Stormwater Plan and Profile 4 Stormwater Details 1 Wall Design Plan and Profile 2 Intersection Plan 3 Channelization, RRFB & Signing Plan 4 Channelization, RRFB & Signing Details 1 TOTAL 25 *Bold sheet(s) are new to this milestone submittal Task 2 100% Project Manual Task 2.1 100% Project Manual: Prepare the 100% Design Project Manual including City provided front end bidding documents, WSDOT & APWA General Special Provisions (GSPs), project specific special provisions, and appendices. Task 3 100% Design Cost Estimate Task 3.1 100% Design Cost Estimate: Prepare 100% Design quantities and opinion of probable cost for review and approval by the City. City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 9 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Task 4 Stormwater Technical Memorandum Task 4.1 Final Stormwater Technical Memorandum: Address City comments from the Draft Memo and prepare the final stormwater memorandum documenting the stormwater requirements per City of Renton Surface Water Design Manual. Deliverables • 100% Design Half Size Plans (11x17) submitted via email in PDF format. • 100% Project Manual submitted via email in PDF format. • 100% Design Engineer’s Estimate submitted via email in PDF format. • Final Stormwater Technical Memorandum submitted via email in PDF format • Responses to the City 60% Comments submitted via email in PDF format Assumptions · The Project Manual will be based on the 2024 WSDOT Standard Specifications for Road, Bridge and Municipal Construction. The CITY will provide the CONSULTANT with all front-end bidding documents and a special provisions template. Phase 8 Bid Documents The CONSULTANT shall prepare final BID Design Plans, Specifications, and Estimates for advertisement by the CITY. Task 1 BID Document Plans, Specifications & Estimate Task 1.1 Bid Document Plans, Specifications & Estimate: The CONSULTANT shall prepare Final Bid Documents (Plans, Specifications and Cost Estimate) for advertisement by the CITY. The CONSULTANT will provide senior level QA/QC prior to submitting to the CITY. The final bid documents will address comments received from the 100% Design review submittal. Task 1.2 Response To Comments: Respond to the City’s comments from the 100% Design. Deliverables ¨ Bid Document Half Size Plans (11x17) submitted via email in PDF format ¨ Bid Document Project Manual submitted via email in PDF format ¨ Bid Document Engineer’s Estimate submitted via email in PDF format ¨ Responses to the City 100% Comments submitted via email in PDF format ¨ All project related AutoCAD Files Task 2 Assistance During Bidding Task 2.1 Bid Addendum: Prepare an addendum and respond to bidders’ questions relayed through the CITY. It is assumed that the CONSULTANT will prepare one (1) addendum. City of Renton 116th Ave SE Sidewalk Project November 8, 2023 Page 10 of 10 2801 Hollycroft Street, Suite B1  Gig Harbor, WA 98335  Office 253.201.0777  Fax 360.352.1509  scjalliance.com Phase 9 Management Reserve SCJ will assist the City in efforts outside of those specified in the above tasks upon request on an as-needed basis. Budget from this task will not be used without prior written authorization from the City of Renton Project Manager. Additional Services The CITY may require additional services of the CONSULTANT. These services will be authorized under management reserve and/or a future contract amendment. The CONSULTANT shall provide a scope of work and a budget. The CONSULTANT shall not proceed with the work until the CITY has authorized the work and issued a notice to proceed. END OF SCOPE Consultant Billing Rate Schedule SCJ Alliance Client:Hourly Rate Table Format: Billing Rate Schedule Project:Allowable Overhead Rate: N/A Job #:Negotiated Fixed Fee: N/A File Name:2023-1102 Renton 116th Ave SE Sidewalks_Fee Estimate.xlsm Labor Template Version: 8/17/2023 Date: Total Hourly Total Hourly --Billing Rates Billing Rates Minimum NTE - - $185.00 $400.00 - - $165.00 $390.00 - - $185.00 $325.00 - - $165.00 $250.00 - - $145.00 $235.00 - - $130.00 $225.00 - - $155.00 $240.00 - - $145.00 $215.00 - - $125.00 $185.00 - - $105.00 $160.00 - - $100.00 $145.00 - - $130.00 $180.00 - - $120.00 $170.00 - - $115.00 $150.00 - - $105.00 $140.00 - - $100.00 $130.00 - - $155.00 $245.00 - - $125.00 $180.00 - - $115.00 $170.00 - - $105.00 $160.00 - - $90.00 $145.00 - - $115.00 $180.00 - - $110.00 $155.00 - - $100.00 $145.00 - - $90.00 $135.00 - - $80.00 $125.00 - - $0.00 $0.00 - - $185.00 $290.00 - - $170.00 $250.00 - - $145.00 $230.00 - - $140.00 $190.00 - - $145.00 $230.00 - - $170.00 $250.00 - - $145.00 $230.00 - - $120.00 $165.00 - - $100.00 $155.00 - - $100.00 $155.00 - - $125.00 $165.00 - - $115.00 $155.00 - - $100.00 $140.00 - - $100.00 $200.00 Construction Office Engineer CI 3 Construction Inspector CI 4 Construction Inspector Principal Construction Inspector T4 Technician Senior Construction Manager RE 3 Construction Resident Engineer E2 Engineer E1 Engineer L4 Landscape E3 Engineer RE 1 Construction Resident Engineer T1 Technician L3 Landscape T3 Technician T2 Technician L2 Landscape L1 Landscape Senior Planner P3 Planner P2 Planner RE 2 Construction Resident Engineer P4 Planner E4 Engineer Senior Consultant Senior Project Manager PM3 Project Manager PM2 Project Manager PM1 Project Manager Senior Engineer P1 Planner Senior Technician Senior Landscape Architect City of Renton 116th Ave SE Sidewalk Project 23-P00984 Billing Rate Schedule Job Classifications 11/8/23 CI 2 Construction Inspector CI 1 Construction Inspector Graphic Designer PC 3 Project Coordinator - CM Only PC 2 Project Coordinator PC 1 Project Coordinator Project Accountant Consultant Labor Hour Estimate SCJ Alliance Client:City of Renton Template Version: 8/17/2023 Project:116th Ave SE Sidewalk Project Contract Type: Billing Rate Schedule No. of Sheets: N/A Job #:23-P00984 No. of Lots: N/A File Name: 2023-1102 Renton 116th Ave SE Sidewalks_Fee Estimate.xlsm 259 195 185 143 371 137 Phase & Task No.Principal PM1 Project Manager E4 Engineer E2 Engineer Senior Consultant Project Accountant Total Direct Labor Hours & Cost Total Cost PHASE 1 Task 1 1 24.0 24.0 4,680.00$ 2 8.0 8.0 1,560.00$ Subtotal Hours: 32.0 32.0 6,240.00$ Task 2 1 6.0 6.0 1,170.00$ 2 3.0 9.0 20.0 32.0 5,263.05$ Subtotal Hours: 3.0 15.0 20.0 38.0 6,433.05$ Task 3 1 2.0 2.0 390.00$ 2 12.0 12.0 2,340.00$ Subtotal Hours: 14.0 14.0 2,730.00$ Total Phase Hours: 3.0 61.0 20.0 84.0 84.0 Total Phase Direct Labor: $778.05 $11,895.00 $2,730.00 $15,403.05 15,403.05$ PHASE 2 Task 1 1 -$ Subtotal Hours: -$ Total Phase Hours: -$ Total Phase Direct Labor: -$ PHASE 3 Task 1 1 8.0 8.0 16.0 3,040.00$ Subtotal Hours: 8.0 8.0 16.0 3,040.00$ Task 2 1 2.0 20.0 12.0 48.0 82.0 13,493.10$ 2 1.0 4.0 4.0 20.0 29.0 4,635.35$ 3 2.0 2.0 390.00$ Subtotal Hours: 3.0 26.0 16.0 68.0 113.0 18,518.45$ Total Phase Hours: 3.0 34.0 24.0 68.0 129.0 129.0$ Total Phase Direct Labor: $778.05 $6,630.00 $4,440.00 $9,710.40 $21,558.45 21,558.45$ PHASE 4 Task 1 1 4.0 8.0 12.0 1,922.40$ 2 4.0 2.0 6.0 1,150.00$ 3 24.0 24.0 4,680.00$ Subtotal Hours: 32.0 2.0 8.0 42.0 7,752.40$ Total Phase Hours: 32.0 2.0 8.0 42.0 42.0$ Total Phase Direct Labor: $6,240.00 $370.00 $1,142.40 $7,752.40 7,752.40$ Schedule and Budget Adiminstration Progress Billings (assume 6) Conceptual Design Data Collection and Site Photos Data Collection and Site Photos Progress Meetings (Assume 12) Utility Coordination Tracking Concept Review Metting Utility Coordination Progress Reports (assume 6) Survey and Right-of-Way Base Mapping Kickoff Meeting Survey and Right-of-Way Base Mapping Progress Meetings Management Management Phase & Task Title Utility Coordination Utility Notification Letters Utility Coordination Meeting (assume 1) Management/Coordination/Administration Survey and Right-of-Way Base Mapping Alternatives Analysis Alternative Design Figures (assume 3) Alternative Design Cost Estimates (assume 3) 1 of 3 11/8/2023 Consultant Labor Hour Estimate SCJ Alliance Client:City of Renton Template Version: 8/17/2023 Project:116th Ave SE Sidewalk Project Contract Type: Billing Rate Schedule No. of Sheets: N/A Job #:23-P00984 No. of Lots: N/A File Name: 2023-1102 Renton 116th Ave SE Sidewalks_Fee Estimate.xlsm 259 195 185 143 371 137 Phase & Task No.Principal PM1 Project Manager E4 Engineer E2 Engineer Senior Consultant Project Accountant Total Direct Labor Hours & Cost Total CostPhase & Task Title PHASE 5 Task 1 1 1.0 4.0 2.0 7.0 1,220.60$ 2 2.0 8.0 8.0 40.0 58.0 9,270.70$ 3 16.0 24.0 90.0 130.0 20,412.00$ 4 2.0 2.0 390.00$ Subtotal Hours: 2.0 27.0 36.0 132.0 197.0 31,293.30$ Task 2 1 1.0 8.0 4.0 13.0 2,559.35$ Subtotal Hours: 1.0 8.0 4.0 13.0 2,559.35$ Task 3 1 1.0 2.0 4.0 8.0 15.0 2,531.75$ Subtotal Hours: 1.0 2.0 4.0 8.0 15.0 2,531.75$ Task 4 1 1.0 2.0 20.0 23.0 4,349.35$ Subtotal Hours: 1.0 2.0 20.0 23.0 4,349.35$ Total Phase Hours: 5.0 39.0 64.0 140.0 248.0 248.0$ Total Phase Direct Labor: $1,296.75 $7,605.00 $11,840.00 $19,992.00 $40,733.75 40,733.75$ PHASE 6 Task 1 1 2.0 10.0 12.0 4,095.00$ Subtotal Hours: 2.0 10.0 12.0 4,095.00$ Task 2 1 2.0 4.0 6.0 1,872.00$ Subtotal Hours: 2.0 4.0 6.0 1,872.00$ Total Phase Hours: 4.0 14.0 18.0 18.0$ Total Phase Direct Labor: $780.00 $5,187.00 $5,967.00 5,967.00$ PHASE 7 Task 1 1 1.0 4.0 2.0 7.0 1,220.60$ 2 2.0 8.0 8.0 16.0 34.0 5,843.50$ 3 16.0 12.0 40.0 68.0 11,052.00$ Subtotal Hours: 2.0 25.0 24.0 58.0 109.0 18,116.10$ Task 2 1 1.0 24.0 8.0 33.0 6,419.35$ Subtotal Hours: 1.0 24.0 8.0 33.0 6,419.35$ Task 3 1 1.0 2.0 4.0 8.0 15.0 2,531.75$ Subtotal Hours: 1.0 2.0 4.0 8.0 15.0 2,531.75$ Task 4 1 1.0 2.0 12.0 15.0 2,869.35$ Subtotal Hours: 1.0 2.0 12.0 15.0 2,869.35$ Total Phase Hours: 5.0 53.0 48.0 66.0 172.0 172.0$ Total Phase Direct Labor: $1,296.75 $10,335.00 $8,880.00 $9,424.80 $29,936.55 29,936.55$ SEPA Checklist Draft SEPA Checklist Draft SEPA Checklist Final SEPA Checklist and DNS Publication Final SEPA Checklist and DNS Publication 100% Design Cost Estimate 100% Design Cost Estimate 100% Design Plans 100% Design Project Manual 100% Design Plans Response to Comments Draft Stormwater Technical Memorandum 60% Design Cost Estimate 60% Design Cost Estimate 60% Design Review Meeting 60% Design Plans Response to Comments Stormwater Technical Memorandum Horizontal and Vertical Layout 60% Plans Final Stormwater Technical Memorandum 100% Design Project Manual Stormwater Technical Memorandum 100% Design Horizontal and Vertical Layout 60% Design Specifications 60% Design Specifications 60% Design 2 of 3 11/8/2023 Consultant Labor Hour Estimate SCJ Alliance Client:City of Renton Template Version: 8/17/2023 Project:116th Ave SE Sidewalk Project Contract Type: Billing Rate Schedule No. of Sheets: N/A Job #:23-P00984 No. of Lots: N/A File Name: 2023-1102 Renton 116th Ave SE Sidewalks_Fee Estimate.xlsm 259 195 185 143 371 137 Phase & Task No.Principal PM1 Project Manager E4 Engineer E2 Engineer Senior Consultant Project Accountant Total Direct Labor Hours & Cost Total CostPhase & Task Title PHASE 8 Task 1 1 2.0 16.0 16.0 32.0 66.0 11,168.30$ 2 1.0 4.0 5.0 935.00$ Subtotal Hours: 2.0 17.0 20.0 32.0 71.0 12,103.30$ Task 2 1 1.0 4.0 2.0 4.0 11.0 1,980.55$ Subtotal Hours: 1.0 4.0 2.0 4.0 11.0 1,980.55$ Total Phase Hours: 3.0 21.0 22.0 36.0 82.0 82.0$ Total Phase Direct Labor: $778.05 $4,095.00 $4,070.00 $5,140.80 $14,083.85 14,083.85$ Total Hours All Phases 19.0 244.0 160.0 318.0 14.0 20.0 775.0 775.0 Total Direct Labor Estimate All Phases $4,927.65 $47,580.00 $29,600.00 $45,410.40 $5,187.00 $2,730.00 $135,435.05 135,435.05$ Indirect Costs Subconsultants: Mtn2Coast Surveying $14,310.00 Subconsultant Subtotal:14,310.00$ Subconsultant Markup:715.50$ Subconsultant Total: 15,025.50$ Reimbursable Expenses: Copies, Printing, etc.-$ Mileage 196.50$ Expenses Subtotal:196.50$ Expenses Markup:-$ Expenses Total: 196.50$ Management Reserve:15,000.00$ Total Indirect Costs:30,222.00$ Total: 165,657.05$ Response to Comments Bid Addendum Assistance During Bidding Bid Document Plans, Specifications & Estimate Bid Document Plans, Specifications & Estimate Bid Documents 3 of 3 11/8/2023 Survey Limits Exhibit Limits of topographic mapping and ROW establishment highlighted in red.