HomeMy WebLinkAboutAddendum - 2AMENDMENT NO. 2 TO AGREEMENT FOR COMMUNICATIONS
SERVICES
THIS AMENDMENT, datedfor reference purposes only as December 15, 2023, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Tripepi Smith
(“Consultant”), a California corporation. The City and the Consultant are referred to collectively
in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is
effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-21-222, dated
August 30, 2021, to provide necessary communications services (referred to herein as the
“Agreement”);
Whereas, the Parties wish to amend the Agreement to change the time for performance and
change the compensation in order to extend the agreement.
NOW THEREFORE, It is mutually agreed upon that CAG-21-222 is amended as follows:
1.Time of Performance:The agreement is amendedto extend the time of performance. All
Work shall be performed by no later than December 1, 2024.
2. Compensation: The Agreement is amended so that the rate of compensation payable to
Consultant is increased effective January 1, 2024. The new rates shall be paid based upon
Work actually performed starting on January 1, 2024, according to the rate(s) or amounts
specified under the column “Hourly – 23-24” in Exhibit A-2 which is attached and
incorporated herein.
3.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
CAG-21-222, Adden #2-23
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Kristi Rowland
Deputy Chief Administrative Officer
Ryder Todd Smith
Co-Founder & President, Tripepi Smith
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Contract Template Updated 06/17/2021
Approved by Shane Moloney via 12/21/2023 email
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EXHIBIT A - COST PROPOSAL
Tripepi Smith proposes to execute this agreement on a time and materials (T&M) engagement for the
duration of the project. The City can extend the engagement following completion of this arrangement if
desired. Tripepi Smith will work with the City to establish a term for this agreement.
Time & Materials (Ad Hoc) Work
Tripepi Smith’s hourly rates (listed below) will be available to the City for any services provided.
Title Hourly – 23-24
Principal $350.00
Director $240.00
Art Director $240.00
Senior Business Analyst $190.00
Business Analyst $130.00
Junior Business Analyst $105.00
Senior Videographer/Animator $190.00
Senior Photographer $160.00
Videographer/Photographer $120.00
Senior Graphic Designer $175.00
Graphic Designer $120.00
Junior Graphic Designer $105.00
Web Developer $195.00
Junior Web Developer $105.00
Drone Operator $195.00
Billing
Time at Tripepi Smith is billed in 15-minute increments – i.e., we invoice our time in the following examples:
1.25, 0.75, 4.0 or 6.5 hours.
Annual Increase
Tripepi Smith will increase the hourly rates and retainer fees for all resources by five percent (5%) or
the national BLS Consumer Price Index — whichever is higher — each year on the anniversary of the
contract, starting on the first anniversary of any contract when the contract duration is longer than one
year. Otherwise, new rates will be negotiated with each new contract renewal period.
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Other Costs
Because Tripepi Smith offers a broad set of services, including extensive content production, we have some
other content production-related fees that may come up during our engagement that we want to tell you
about.
Travel Costs
Travel costs must be pre-authorized and then will be reimbursed by the City for any requested travel.
Travel costs to be covered are for airfare, lodging and car rental. If Tripepi Smith is requested to be
onsite, we will invoice for travel time at half rate of the resource’s Standard Hourly Rate.
Equipment Costs
Tripepi Smith offers some services that require equipment, such as drone operations and video production.
As such, in those cases, the following rates apply:
Title Half Day Full Day
Video Equipment $400 $600
Drone Equipment N/A $500
x Six-hundred dollars ($600) for a full day of video equipment use (includes full set of video
equipment). Full day is defined as a shoot lasting four (4) or more hours.
x Four-hundred dollars ($400) for a half day of video equipment use. Half day is defined as
anything under four (4) hours of video production. All such expenses will be authorized by the City
prior to fee being assessed.
x Five-hundred dollars ($500) per day drone fee applies and is not inclusive of the drone operator
time (Drone Operator rate).
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Service Fees
Title Client Pays Directly Client Reimburses T
Print costs, digital advertising, media
placement, voiceover/captions No Fees 10%
Typically, Tripepi Smith prefers to have service providers bill the client directly to avoid additional
administrative costs and because we have no economic interest in the service provider selection. If Tripepi
Smith is asked to pay the bill for the client, we will apply a ten percent (10%) agency fee to the
reimbursement expense. Typical services include, but are not limited to:
Print Costs: Tripepi Smith is happy to use a printer of the client’s choosing for print production work, or to
recommend a printer with whom we have experience.
Digital Advertising: Tripepi Smith is a Google Partner and Constant Contact Solution Provider and has
Facebook Certified staff. We consider digital platforms to be a cornerstone element of any outreach
strategy; often this comes with digital advertising fees.
Media Placement: Tripepi Smith can help liaise on behalf of the Town for advertising space within various
mediums, such as newspapers, magazine or websites.
Voiceover, Translation and Closed Caption Fees: Tripepi Smith occasionally uses third-party resources to
record voiceovers for videos, generate closed captions for videos, and for non-English language
translations.
Tripepi Smith Partnerships
Tripepi Smith has financial interest in certain related entities. These partnerships allow Tripepi Smith to
offer clients extra media reach or additional services at partner pricing. Partnerships include:
PublicCEO
– digital news about public affairs, reaching over 10,000 California government executives
https://www.publicceo.com
Civic Business Journal
– digital interest stories about the people in local government
https://www.civicbusinessjournal.com
FlashVote
– planning, implementing, measuring civic surveys
https://www.flashvote.com
TS Talent Solutions
– talent search services for local government and related agencies
https://tstalentsolutions.com