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HomeMy WebLinkAboutPre-Con Meeting for ROW permit for Soos Creek CIP Cascade Hills project C18001407 pdfDEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Last Modified 9/6/2017 1 [Cascade Hills Soos Creek Water Main CIP], 09/11/2018 CITY OF RENTON PRECONSTRUCTION MEETING [Cascade Hills Soos Creek Water Main CIP], C18001407 09/11/2018 PROJECT PERSONNEL: Rohini Nair, City Plan Reviewer, 425-430-7298, RNair@Rentonwa.gov Pat Miller, Public Works Inspector Supervisor, 206-794-6162, pmiller@Rentonwa.gov GENERAL: 1. Call the construction inspection line at 425-430-7203 24 hours before you start work. Notify Fire Dispatch, Renton Police Department, and King County Metro of project construction schedule. Fire Dispatch can be reached at 253-852-2121. The Renton Police Department can be reached at 425-430-7500. King County Metro can be reached at 206-447-1140. 2. CONSTRUCTION HOURS OUTSIDE OF RIGHT OF WAY: 7:00 AM to 8:00 PM Monday thru Friday and 9:00 AM to 8:00 PM on Saturday. Saturday work is by permission only. No work is allowed on Sunday. 3. CONSTRUCTION HOURS INSIDE OF RIGHT OF WAY: Follow approved traffic control plan. Saturday work is by permission only. No work is allowed on Sunday. 4. RIGHT OF WAY HAUL HOURS: 8:30 AM to 3:30 PM Monday thru Friday. Hauling on Saturday is by permission only. No hauling is allowed on Sunday. 5. INSPECTION HOURS: 7:00 AM to 3:30 PM Monday thru Friday. Contractor must call for City inspection before 3:00 PM on the previous day. Inspections outside of inspection hours must be requested. 6. To request work, hauling, and inspections outside of the hours listed above, contact the City no later than three working days prior to the requested activity. 7. Inspections outside of normal working hours (after hours, night work, holiday work, etc.) is subject to overtime billing of $75.00 per hour. Overtime billing is authorized by a completed Authorization of Special Billing form. The Authorization of Special Billing form shall be signed and provided to the City prior to construction permit issuance. 8. Contractors shall use only sets of drawings approved by the City for constructing utility and transportation improvements. Approved drawings are signed by the Project Manager and / or other city staff on each plan sheet. A set of approved drawings shall be kept on-site at all times. 9. RECORD DRAWINGS: It is the responsibility of the contractor and engineer to keep record drawings. All changes to the approved construction plans shall be shown on the record drawings. Last Modified 9/6/2017 2 [Cascade Hills Soos Creek Water Main CIP], 09/11/2018 Record drawings are required to be submitted to the City. Record drawings submitted to the City shall be prepared, stamped, and signed by a Professional Land Surveyor or Professional Engineer licensed in the State of Washington. All plan sheets with utility and transportation improvements including those constructed per design, must be verified, stamped, and signed “As-Built”. Record drawings shall first be submitted to the City for review by the Public Works Inspector. Once the record drawings are approved by the Public Works Inspector, final mylars shall be submitted for City permanent records. Recording of the final plat or short plat or issuance of final occupancy will not be completed until final record drawing mylars are received. 10. If the information shown on the approved plans differ from those shown in the City standard details, material submittals shall be made to the Project Manager for approval prior to installation. 11. MINOR FIELD CHANGES: Identify the proposed change(s) to the Public Works Inspector. If the Public Works Inspector determines that the change(s) is minor, the Public Works Inspector can approve the change(s) in the field. A summary of any minor changes approved by the Public Works Inspector shall be emailed to the Project Manager. If the Public Works Inspector determines that the change(s) needs further review and approval from other City staff, the contractor shall follow the directions in the Major Field Changes section below. 12. MAJOR FIELD CHANGES: Submit a digital plan clearly showing the proposed change(s) and justification via email to the Project Manager and Public Works Inspector. City staff will respond to the requested change within two business days. The Public Works Inspector cannot give approval for major construction changes in the field. 13. Trenches with City utilities shall be left open for inspection prior to backfill. 14. A spill kit shall be located on site and easily identifiable with signage. 15. PROJECT CLOSEOUT: The Civil Construction Permit Final Inspection and Construction Closeout Process Requirements document gives information of the requirements for construction closeout. The current version of the Final Inspection and Construction Closeout Process and Requirements document is included in this preconstruction meeting packet. All requirements of the codes and regulations for the construction ROW permit closeout should be followed by the contractor and developer. 16. FINAL INSPECTION WALKTHROUGH: Contractor shall accompany the Site Inspector during the final walkthrough and provide any required traffic control. TRANSPORTATION: 1. TRAFFIC CONTROL PLAN: An approved traffic control plan in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) is required prior to any construction activity in the right of way. Last Modified 9/6/2017 3 [Cascade Hills Soos Creek Water Main CIP], 09/11/2018 A traffic control plan should be submitted to the Project Manager for review at least three working days prior to proposed work in the right of way. The traffic control plan shall be submitted with the traffic control plan cover sheet found here: https://rentonwa.gov/cms/one.aspx?portalId=7922741&pageId=9340500 The traffic control plan shall address both roadway / vehicular and sidewalk / pedestrian traffic impacts. 2. STREET RESTORATION: Street restoration is required to conform to the City of Renton Trench Restoration and Street Overlay Requirements. A copy has been provided. All street repairs shall be complete and in place within 14 days, or as directed by the Public Works Inspector. 3. PAVING: Paving shall be done in accordance with WSDOT Standard Specifications Division 5. Weather limitations from this specification shall be followed. Reference Section 5-04.3(16) for HMA weather limitations. Pavement subgrade and rock surfaces shall be compacted to at least 95% of the maximum density. 4. TRENCHES: Trenches shall not be left overnight without approval of the Public Works Inspector. Trenches shall be backfilled, plated, or fenced. The proposed method of cover or protection shall be submitted to the Public Works Inspector for approval. Shoring plates and cold mix shall be available on site at all times. The Public Works Inspector will require cold mix for trench restoration in sidewalks or driveways. 5. City streets shall be kept clean at all times. Streets shall be swept in a timely manner. Truck washing and / or other measures as approved by the Public Works Inspector may be required for the duration of the project. 6. Construction traffic shall observe all traffic laws. All hauling shall consist of legal loads. 7. The right of way shall remain unobstructed when possible. No stockpiles are allowed in the right of way. All truck maneuvering and materials storage shall occur on-site. 8. NOISE VARIANCE: Projects that include construction between 10 pm and 7 am will require a noise variance if the project is located within 300 feet of a residential zone. • For work not exceeding 2 days, an Administrative noise variance is required. The process will take approximately five to six weeks for the review, public notification, decision, and end of appeal period prior to start of work. • For work exceeding 2 days, a Public Hearing will be required. The process will take approximately twelve weeks for the review, public notification, Public Hearing, Hearing Examiner decision, and end of appeal period prior to start of work. Please consider the noise variance time requirements when you plan and schedule the construction work. CITY UTILITIES STORM/EROSION CONTROL: 1. Approved temporary erosion and sediment control (TESC) and stormwater pollution prevention and spill control (SWPPS) measures are to be installed as first order of business and maintained Last Modified 9/6/2017 4 [Cascade Hills Soos Creek Water Main CIP], 09/11/2018 at all times per the approved drawings or at the direction of the Construction Stormwater Supervisor, or the project Certified Erosion and Sediment Control Lead (CESCL), and the Public Works Inspector. 2. Wet Season requirements found in Appendix D of the 2017 City of Renton Surface Water Design Manual (RSWDM) shall be adhered to for construction occurring between October 1st and April 30th. 3. Dust control shall be implemented as directed by the Public Works Inspector. 4. Proper removal of all TESC measures is required prior to permit closeout unless otherwise approved by the Public Works Inspector or City Plan Reviewer. 5. Catch basins shall be grouted smoothly. 6. No shims or wedges shall be used on any utility structure. 7. Contractor shall TV all storm drains before and after construction as shown in the plans. If the existing City storm system is damaged in the installation of the water mains, then the applicant will be responsible for replacing the damaged existing City storm system to the City’s standards. FIRE PREVENTION: 1. Access to the site shall be maintained at all times. Access must be able to support emergency equipment in all types of weather. 2. Hydrants shall meet the requirements of Renton Fire Authority. Any new hydrant shall be covered with burlap or heavy plastic and wrapped until operational. 3. Hydrant water main leads that exceed 50 feet in length shall consist of a minimum of 8-inch diameter pipe. CONDITIONS TO ISSUANCE OF A CONSTRUCTION PERMIT: 1. Provide a copy of the utility / dirt contractor’s license number. 2. Provide a copy of the utility / dirt contractor’s City of Renton business license number. 3. Provide a signed Authorization of Special Billing. 4. Provide 2 22”x34” size paper copies of the stamped approved plans. 5. Certificate of insurance with coverage for the City should be provided. 6. Contractor should obtain approved Traffic Control plan from City prior to start of work in the City right-of-way. 7. Prior to start of the work in the right-of-way the contractor should have a field preconstruction meeting with the City of Renton Inspector. Please contact Pat Miller Phone 206-794-6162, and Email: pmiller@Rentonwa.gov DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Page 1 of 3 | Published: 2/1/2018 Planning Division | 1055 South Grady Way, 6th Floor | Renton, WA 98057 | 425-430-7200 Website: rentonwa.gov FINAL INSPECTION AND CONSTRUCTION CLOSEOUT PROCESS AND SUBMITTAL REQUIREMENTS Published : 2/1/2018 This document is intended to help a contractor, engineer, and/or owner better understand what is expected of the applicant in requesting final inspection, and ultimately construction closeout for a Civil Construction Permit, as required for new developments within the City of Renton. The final inspections and construction closeout process includes submission of record drawings and required closeout documents for review and approval in conjunction with requesting final inspections of the site construction once all construction elements identified on the civil construction plans have been completed in conformance with City of Renton Code. Refer to Renton Municipal Code (RMC) for more information. Specific Code Section(s) related to this document RMC Ch 4-6 Street and Utility Standards RMC Ch 4-8 Permits – General and Appeals Section I: Final Inspection and Construction Closeout Flow Chart and Review Process The final inspections and construction closeout process is summarized on the flow chart below and further explained in subsequent pages. Applicant Responsibilities City Responsibilities Contractor Responsibilities Note: The established timelines do not account for unintended findings, deferral requests and review time, or omissions which may delay the review and inspection processes. Step 1 Applicant Submits Record Drawings Step 2 Contractor Requests Final Inspection Step 3 City Performs Final Inspection Step 5 Intake Meeting Held Step 6 City Reviews Admin Items Step 7 Applicant Submits Final Admin Items Step 8 City Performs Construction Closeout Step 4 Applicant schedules Intake Meeting FINAL INSPECTION AND CONSTRUCTION CLOSEOUT PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D) Page 2 of 3 | Published: 2/1/2018 Step 1: Record Drawings Submitted Applicant shall submit One (1) Full Size (22” x 34”) and an Electronic Copy (.pdf) of the Record Drawings to the assigned City Development Engineer. See Record Drawing Requirements. Step 2: Final Inspection Requested Contractor requests a final inspection from the assigned City Project Site Inspector once all construction elements identified on the civil construction plans have been completed in conformance with City of Renton Municipal Code. Step 3: City Performs Final Inspection Timeline for Final Inspection: 3 – weeks from request. (Subsequent inspection timeline: 2- weeks from request) The Final Inspection will evaluate the constructed project for compliance with the Approved Civil Construction Plans and City of Renton Municipal Code. City Staff will review the Record Drawings in conjunction with the Final Inspection to ensure that the Record Drawings are consistent with what was constructed on site. If the City determines the Contractor has not completed all construction elements identified on the Approved Civil Construction Plans, the Contractor will be required to request a new final inspection after all items have been constructed. Once the final inspection is complete, City Staff will provide to the Contractor and Applicant Record Drawing comments and markups as well as a Punch List with construction elements that need to be brought into compliance with the Approved Construction Plans and/or City of Renton Municipal Code. The Contractor will address the Punch List and repeat Step 2 to complete final inspection. The City Staff will inspect and comment as necessary, repeating Step 3 until all Punch List Items are addressed. Applicant may submit a request to defer select items (i.e. final asphalt overlay, monuments, etc) to the City Development Engineer. City Staff will review the request and, if approved, the associated Cash Surety Device must be provided prior to issuance of the Deferral Permit. See Deferral Application for additional information. Applicant may proceed to Step 4 while the Punch List Items are being addressed by the Contractor. Step 4: Schedule Intake Meeting for Final Record Drawings and Administrative Items The submittal of the Final Record Drawings and Administrative Items will require scheduling an Intake Meeting by contacting the assigned City Development Engineer. Note: The Applicant has the option to schedule an informal pre-screen meeting prior to preparing the submittal package for the formal intake meeting. Applicants should coordinate with the assigned City Development Engineer to determine if a pre-screen meeting is appropriate for their project. One complete copy of the application package (including all submittal items) is required for informal review by the City Development Engineer. Please allow approximately 45 minutes for the application screening. Step 5: Intake Meeting At the Intake Meeting, the City Development Engineer will use the list below and project specific requirements to confirm that all required plans and documents are complete. Upon revision of the Record Drawings based on the comments provided by the City, the following are required at the intake meeting:  One (1) Full Size (22” x 34”) set of Certified Final Record Drawings (Mylars)  AutoCAD files of Final Record Drawings (.dwg)  Electronic copy (.pdf format) of the Record Drawings, signed Department of Health Construction Completion Report Form for Water Distribution Main Projects, and Drainage Covenant (if applicable)  Electronic copy of the updated Bond Quantity Worksheet reflecting Final Record Drawings (.xlsx format)  Electronic copy of Utility District and/or King County Permit Completion Letter (if applicable) (.pdf format)  Electronic copy (.pdf format) of signed and notarized access easements, utility easements, and/or right-of- way dedication documents and Real Estate Excise Tax Affidavit (REETA); (note: not applicable to plats; documents will be recorded as part of final plat process)  Hard copy of Monument Cards Community & Economic Development Planning Division (425) 430-7200 | www.rentonwa.gov Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for compliance with all codes and regulations, whether or not described in this document. FINAL INSPECTION AND CONSTRUCTION CLOSEOUT PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D) Page 3 of 3 | Published: 2/1/2018 If the City determines the Applicant has not provided a complete submittal or if any of the conditions identified in the land use decision as applicable to the civil construction permit have not been addressed or deferred, the City will not begin review of the documents until all items have been submitted. Note: The Civil Construction Permit will not be signed off by City Staff until all applicable items are accepted by the City of Renton. Step 6: Final Administrative Review Timeline for 1st review: 1 – week from Submittal. (Subsequent review timeline: 1- week from submittal) City Staff will evaluate the Administrative Items for consistency with the Approved Civil Construction Plans, City of Renton Municipal Code, and satisfaction of Land Use Decision conditions as applicable to the Civil Construction Permit. Once the review is complete, the City Development Engineer will sign off on the Administrative Review. If, however, comments need to be addressed prior to approval, the City Development Engineer may require a second (or subsequent) review. The Applicant will revise the Administrative Items and repeat Steps 4 and 5 to resubmit for approval. The City Development Engineer will review and comment as necessary, repeating Step 6 until all code requirements, conditions, and comments have been met. The City Development Engineer will provide the Applicant with the following: Invoice for any outstanding permit fees associated with the civil construction permit (i.e. Overtime Inspection, etc.) Bill of Sale to be signed and notarized by the Owner/Applicant Maintenance and Defect Agreement to be completed and signed by the Applicant, if applicable Maintenance Surety Amount required for the Maintenance Surety Device, if applicable Step 7: Applicant Submits Final Administrative Items Upon completion of the Administrative review cycle by the City Development Engineer, the Applicant submits the Signed Bill of Sale, signed Maintenance and Defect Agreement, Maintenance Surety Device, and a receipt showing all outstanding invoices have been paid. Step 8: Construction Closeout Performed Provided that all required items have been received and the final invoice has been paid, the Civil Construction portion of the Permit will be closed out and the two- year Maintenance Period for All Public Improvements and All Private Storm Drainage Improvements will commence. The performance surety held by the City will be released upon receipt of the Maintenance Surety and Agreement, AND completion and acceptance of all Punch List items. Note: If there are no public improvements or private storm drainage improvements, then the civil construction permit will be finalized and no additional work associated with the civil construction permit will be required. Section II: Resources Additional Design Resources and City Standards City of Renton Surface Water Design Manual (RSWDM) City of Renton Forms Electronic File Standards Record Drawing Process and Requirements