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HomeMy WebLinkAbout06/18/2007 - Agenda Bill CIl'i' OF RENTON COUNCIL AGENDA' LL AI#: Q d Submitting Data: For Agenda of: Dept/Div/Board.. Finance & IS Department June 18, 2007 Staff Contact Michael E. Bailey Agenda Status Finance/IS Administrator Consent X Subject: Public Hearing.. Correspondence.. Request for Utility Bill Adjustment from the Ordinance Renton Housing Authority Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Information Recommended Action: Approvals: Legal Dept Refer to Finance Committee Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Two water leaks were found by Renton Housing Authority(RHA) and City staff, which leaks substantially increased RHA's utility bills. The water leaks resulted in utility bills totaling $31,342.16 for February and March 2007. RHA requests an adjustment of$14,158.35, which leaves $17,183.81. For the same two months in 2006, RHA's utility bills totaled $14,087.05. The requested adjustment breaks down as follows: Water- $2,200.95; Sewer- $3,635.40; and Metro - $8,322. STAFF RECOMMENDATION: Grant the requested adjustment in the amount of$14,158.35. C:\DOCUME-1\BWalton\LOCALS—I\Temp\2007_Renton Housing Authority leak adjustment request.doc June 25,2007 yam,,, Renton City Council Minutes „is Page 221 Separate Consideration Economic Development, Neighborhoods and Strategic Planning Department Item 6.d. submitted 10%Notice of Intent to annex petition for the proposed Liberty Annexation: Liberty, 156th Annexation, and recommended a public meeting be set on 7/9/2007 to consider Ave SE & SE 144th St the petition; 184.2 acres located in the vicinity of 156th Ave. SE and SE 144th St. MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL: APPROVE CONSENT AGENDA ITEM 6.d. AS PRESENTED; REQUIRE PUBLIC MEETING NOTIFICATION TO SURROUNDING PROPERTY OWNERS WITHIN 300 FEET OF THE ANNEXATION AREA AND TO NEIGHBORING SUBDIVISIONS; AND REFER THE ISSUE OF ANNEXATION NOTIFICATION PRACTICES TO THE PLANNING AND DEVELOPMENT COMMITTEE. CARRIED. UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending approval of Finance Committee Claim Vouchers 260800 - 261330 and two wire transfers totaling Finance: Vouchers $5,829,452.48; and approval of 262 Payroll Vouchers, zero wire transfers, and 673 direct deposits totaling $2,199,304.10. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: Utility Bill Finance Committee Chair Persson presented a report regarding the request for Adjustment, Renton Housing utility bill adjustment from the Renton Housing Authority. Due to two separate Authority leaks that took some time to locate, the Renton Housing Authority requested an adjustment to their utility bills in the amount of$14,158.35. The Committee recommended concurrence in the staff recommendation and approves the request of the Renton Housing Authority. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation (Aviation) Committee Chair Palmer presented a report Committee recommending concurrence in the staff recommendation to authorize the Mayor Transportation: 1-405, (I-5 to and City Clerk to execute a cooperative agreement with the Washington State SR-169) Stage 1 Widening, Department of Transportation for a City of Renton project coordinator for the I- WSDOT 405, I-5 to SR-169 Stage 1 Widening Project. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY PALMER, SECONDED BY BRIERS, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 222 for resolution.) Planning& Development Planning and Development Committee Chair Briere presented a report Committee recommending concurrence in the staff recommendation to approve the animals, Planning: City Code Amends cluster, and design ordinance. The Committee further recommended that the re R-4 Zone &Animal ordinance be prepared for first reading. MOVED BY BRIERE, SECONDED Regulations BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Planning: City Code Amends Responding to Councilmember Corman's inquiry, Economic Development re Tree Retention Administrator Pietsch stated that the tree retention ordinance, which was reported out of Planning and Development Committee on 6/11/2007, affects every zone throughout the City. Utilities Committee Utilities Committee Chair Clawson presented a report recommending Utility: SW 34th St Culvert concurrence in the staff recommendation to transfer$150,000 to the 2007 SW Replacement Project Fund 34th St. Culvert Replacement Project budget from the Surface Water Utility's Transfer, Budget Amend approved 2007 budget for the Lake Ave. S./Rainier Ave. S. Storm System Replacement Capital Improvement Program project. The Committee further APPTOVED BY - 1 CM(COUNCIL Date d*25-24'o7 FINANCE COMMITTEE COMMITTEE REPORT June 25, 2007 REQUEST FOR UTILITY BILL ADJUSTMENT FROM THE RENTON HOUSING AUTHORITY (June 18, 2006) Due to two separate leaks that took some time to locate, the Renton Housing Authority requests an adjustment to their utility bills in the amount of$14,158.35. The Finance Committee recommends concurrence in the staff recommendation and approves the Renton Housing Authority's request. „. mow . Don Persson, Chair 4614/(4 (.4), Denis W. Law, Vice Chair gl ." Clawson,Member cc: Gregg Zimmerna,P/B/PW Administrator • Lys Horsby,Utility Systems Director Mike Bailey,FIS Administrator Linda Parks,Fiscal Services Director Cindy Zinck,Finance Analyst Supervisor Elloyce Sumpter,Accounting Supervisor 2007_utility bill adjustment request from Renton Housing Authority.doc\ Rev 01/07 bh June 18,2007 Noe Renton City Council Minutes wire Page 211 the best they can, he stressed that King County Metro needs to help Renton deal with the safety problems and encouraged Council to pursue their assistance. Mr. Clifford noted that in Everett, an affected bus run was rerouted away from the transit center in efforts to curb the problems. He feared that problems at the transit center will negatively affect the vitality of the downtown area. Councilmember Clawson indicated that statistics are not showing an escalation of violence at the transit center. He stated that the City, the school district, and King County have been working together to reduce the problems, and he emphasized that Renton is actively addressing the matter. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 6/11/2007. Council concur. 6/11/2007 Court Case: Jessica Warden, Court Case filed on behalf of Jessica Warden by Albert M. Raines challenging CRT-07-005 the alleged unlawful detention of Ms. Warden relating to a 3/16/2007 DUI charge in Renton Municipal Court. Refer to City Attorney and Insurance Services. Court Case: Yakima County, Court Case filed by Yakima County claiming Renton was not entitled to CRT-07-006 terminate the agreement for the housing of inmates by Yakima County Department of Corrections for cause. Refer to City Attorney and Insurance Services. Finance: Utility Bill Finance and Information Services Department submitted request from the Adjustment, Renton Housing Renton Housing Authority for a utility bill adjustment due to a water leak and Authority recommended granting the adjustment in the amount of$14,158.35. Refer to Finance Committee. Fire: Hazardous Materials Fire Department recommended approval of the conversion of the Hazardous Position Conversion Materials Specialist position (Local 2170) to a uniformed Lieutenant position (Local 864) assigned as a Hazardous Materials Coordinator. Council concur. CAG: 06-066, Airport Transportation Systems Division submitted CAG-06-066, Airport Entrance Entrance Rehabilitation, Rehabilitation; and requested approval of the project, commencement of 60-day Construct Co lien period, and release of retained amount of$19,133.42 to Construct Co., contractor, if all required releases are obtained. Council concur. MOVED BY NELSON, SECONDED BY LAW, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. RESOLUTIONS AND The following ordinances were presented for first reading and referred to the ORDINANCES Council meeting of 6/25/2007 for second and final reading: Annexation: Aster Park,NE An ordinance was read annexing approximately 19.85 acres of property located Sunset Blvd immediately south of NE Sunset Blvd. and immediately west of 148th Ave. SE (Aster Park Annexation). MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 6/25/2007. CARRIED. Annexation: Aster Park, R-4 An ordinance was read establishing the zoning classification for approximately Zoning(12.17 Acres) 12.17 acres located immediately south of the south side of NE Sunset Blvd. on the north, west of the west side of 148th Ave. SE, and north of the midpoint of SE 112th St., if extended, on the south, from R-4 (Urban Residential- four dwelling units per acre, King County zoning)to R-4 (Residential - four dwelling units per acre, Renton zoning); Aster Park Annexation. MOVED BY . ,, err+ FINANCE AND ® • INFORMATION SERVICES DEPARTMENT • •N,c0 MEMORANDUM DATE: June 7, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: -- ' _Kathy Keolker, Mayor lam ` FROM: Michael Bailey, FIS Administrator SUBJECT: Request for Utility Bill Adjustment from the Renton Housing Authority ISSUE Should an adjustment be made to Renton Housing Authority(RHA) utility bills as a result of a water leak? BACKGROUND Finance received a request for a leak adjustment from the RHA. Attached is their request and documentation of the leaks along with their utility billing history. RHA and City staff worked for some time to locate leaks. They were found in two places. The requested adjustment covers two billing periods and breaks down as follows: Water $2,200.95 Sewer $3,635.40 Metro $8,322.00 Total $14,158.35 Ordinance 5210 provides that the Finance Committee shall approve any utility account adjustment over$2,000. RECOMMENDATION Staff recommends granting the adjustment in the amount of$14,158.35. MEB/CZ/dlf Attachments,as stated cc: Gregg Zimmerman,P/B/PW Administrator Lys Hornsby,Utility Systems Director Linda Parks,Fiscal Services Director Cindy Zinck,Finance Analyst Supervisor Elloyce Sumpter,Accounting Supervisor h:\finance\adminsup\02_issuepapers_memos to council or mayor\2007_renton housing leak adjustment new.doc NTON HOUshv 71R, AUTHORIr( RENTON HOUSING AUTHORITY A P.O.Box 2316 • Renton,WA 98056-0316 �� Office 425/226-1850•Fax 425/271-8319 ENVPIYAIW,www.rentonhousing.org TDD Relay 1-800-833-6388 March 22, 2007 Mrs. Sumpter City of Renton 1055 South Grady Way Renton, WA 98055 RE Account: 4839 970 Harrington Ave. NE Dear Mrs. Sumpter: There is a master meter that is controlling 27 buildings with a 100 units and the M & M Building. The utilities are vintage 1959. All the copper plumbing is the original piping. We are aware that the water system definitely needs to be upgraded. We are continually watching for indications of excess water usage and new leaks. The first leak was located in front of A-2612 Sunset Lane NE by Mr. George Stahls and his crew on March 1, 2007. A hole measuring 3/8"x 1/4" was located in a 1 1/2 inch copper tree five feet under ground. Renton Housing Authority completed the required repairs March 5, 2007. We have provided photos for your files. Please see photos 1 & 2. On the morning of March 8, 2007, a second leak was discovered in front of D-2715 NE 10th Street by Mr. Stahls and his crew. A hole measuring '/4"x 3/16" was in a water line about five feet below the ground in a 2 inch reducing tee. Renton Housing Authority repaired this leak on the same day. Please see photos 3 &4. We had noted that the water usage had been increasing significantly. It is difficult to determine of how much water is used or may be leaking when you are on one master meter. 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W U U A 000000000000000 0000000000000 NW gOr ek , °M i d i .11 �g��yTh� �5u.y Q R ,^ Y r ,� 'Fay,, . 3`4,,r. ::,i'..q,474.4.4,.. ,, ,,,,,,,,„:„:„ „:„.„...,, ,:„„,,fr.,,..ThCz;34;Zr..47...,...., I.SZ',„".a.4,1-t i:,,,-,-,;,A., tit $ -1r.1,e 9 .x t S .c' r 5 t':� d. <;s ,k �' X • xfl kt' •if e` • 4,1 or* - - ► s 'E ka x ,t ar s44e4; t- my oa,4 n l W 5 tt:4 ri ta;k0;:4'.7"."-44.%)g,,,,t4w4,-,A •a,1,,,, --0, •:s t ma's"+., `4 "° $ n C 4 • 0 ! a I 1}p�d10 5� K b�' t -51t!,N,, -,t,,,, 3 at i: � . ^ l,t sS x New New CERTIFICATE OF MAYOR APPROVING PLAN OF FINANCING AND RELATED OBLIGATIONS TO BE ISSUED BY THE HOUSING AUTHORITY OF THE CITY OF RENTON WHEREAS, the Housing Authority of the City of Renton (the "Authority") has advised the City of Renton (the "City") that the Authority intends to issue certain obligations (the "Obligations") in a maximum aggregate principal amount of not to exceed $9,000,000 pursuant to chapter 35.82 RCW and a plan of financing (the "Plan of Financing") with respect to the acquisition, construction and equipping of a 92-unit apartment complex to provide housing for low-income persons (the"Project"), and WHEREAS, the Authority has advised the City that, following timely notice thereof being published in a newspaper of general circulation throughout the City, a public hearing was held on December 22, 2006, in accordance with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), on the proposed issuance of the Obligations pursuant to the Plan of Financing for the Project; and WHEREAS, I have received a written summary of the public testimony and written comments received at such public hearing; and WHEREAS, the Mayor is a city wide elected official and the Authority's bond counsel has advised that the Mayor represents the City for the purposes of the approval of the issuance of the Obligations pursuant to the Plan of Financing as required by Section 147(f) of the Code; and WHEREAS, the Authority has advised the City that the Obligations to be issued by the Authority for the Project pursuant to the Plan of Financing (a) may consist of a line of credit and/or one or more issues (including refunding issues) of revenue bond anticipation notes to provide interim financing for the Project and one or more issues (including refunding issues) of long-term revenue bonds to provide permanent financing for the Project; (b) will be issued in accordance with a schedule such that the first issue of Obligations for the Project will be issued no later than one year after the date of this approval and any subsequent issue for the Project will be issued no later than three years after the issue date of the first such issue for the Project; (c) will not exceed a maximum principal amount of$9,000,000; and (d) in calculating the maximum principal amount of Obligations issued for the Project pursuant to the plan of financing, the principal amount of any issue of Obligations used to currently refund a prior issue of Obligations will be disregarded to the extent that the principal amount of such refunding issue does not exceed the outstanding principal amount of such prior issue; and WHEREAS, the Authority has further advised the City that the proceeds of the obligations will be used to make a loan or loans to Renton Fifth and Williams Limited Partnership, a Washington limited partnership, the general partner of which is or will be a Washington limited liability company of which Downtown Action to Save Housing, a 506239612 'uf Washington nonprofit corporation, is the sole member, to finance housing in the City for low- income persons; I, KATHY KEOLKER, Mayor of the City of RENTON, Washington, CERTIFY that: I approve each issue of Obligations that is timely issued by the Authority for the Project in accordance with the Plan of Financing. This approval is intended to comply with the requirements of Section 147(f) of the Code in order to permit the issuance of Obligations. ING WITNESS WHEREOF, I have executed this instrument this [v day of 7j.���Gr✓ U , 2007. KATHY OLKER, Mayor City of Renton, Washington ATTEST: Bonnie I. Walton, City Clerk 50623961.2 NUTES OF PUBLIC HEARING (TEA) A public hearing was held on Friday, December 22, 2006, at 10:05 AM, at the offices of the Housing Authority of the City of Renton (the "Authority") located at 2900 NE 10th Street, Renton, Washington, on the proposed issuance by the Authority pursuant to chapter 35.82 RCW and a plan of financing with respect to the project described below (the "Project") of certain obligations the interest on which will be excluded from gross income for federal income tax purposes pursuant to Sections 103 and 142 of the Internal Revenue Code of 1986, as amended. Present: Mark Thometz, Downtown Action to Save Housing, Executive Director Gerald Marsh, Housing Authority of the City of Renton, Commissioner Thomas L. Tasa, Housing Authority of the City of Renton, Executive Director Mark Gropper, Housing Authority of the City of Renton, Deputy Executive Director Project Description: To finance the acquisition, construction and equipping of a 92-unit apartment complex to provide housing for low-income persons, including 6 units of transitional housing for victims of domestic violence. Maximum Amount of Obligations: Not to Exceed $9,000,000 Project Operator: Renton Fifth and Williams Limited Partnership, a Washington limited partnership, the general partner of which is Fifth and Williams LLC, a Washington limited liability company of which Downtown Action to Save Housing, a Washington nonprofit corporation, is the sole member Project Location: 435 Williams Avenue South, Renton, Washington The public was invited to attend the hearing and present oral or written testimony regarding the project, or to submit written comments to the Authority at the above address to be received no later than the time of the hearing. The hearing constituted the public hearing required by Section 147(f) of the Code. The public hearing was opened at 10:05 AM to accept oral or written testimony regarding the Project. No members of the public appeared to present oral or written testimony. The Authority prior to the public meeting received no written testimony. No request for accommodation to participate in this hearing or to obtain information subject to the notice of the public hearing was received. There being no person requesting to submit oral or written testimony, the hearing was used to discuss the project budget and timelines. The hearing was adjourned at 10:25 AM. ATTEST /21,702 �2oOC Mark Gropper Date Deputy Executive irector Fifth_and_Williams_TEFRA_Hearing_Minutes 22Dec06 Print Date December 22,2006 New STATE OF WASHINGTON— KING COUNTY --ss. 205265 No.NOTICE OF PUBLIC HEARING FOSTER PEPPER PLLC Affidavit of Publication The undersigned,on oath states that he is an authorized representative of The Daily Journal of Commerce,a daily newspaper,which newspaper is a legal newspaper of general circulation and it is now and has been for more than six months prior to the date of publication hereinafter referred to,published in the English language continuously as a daily newspaper in Seattle,King County,Washington,and it is now and during all of said time was printed in an office maintained at the aforesaid place of publication of this newspaper.The Daily Journal of Commerce was on the 12th day of June, 1941,approved as a legal newspaper by the Superior Court of King County. The notice in the exact form annexed,was published in regular issues of The Daily Journal of Commerce,which was regularly distributed to its subscribers during the below stated period.The annexed notice,a PNPH:RENTON 5TH&WILLIAMS was published on 12/08/06 The amount of the fee charged for the foregoing publication is the sum of$ 140.40,which amount has been paid in full. fi bscribe o to efore me on ••0;111lit7 f6 • Notary pub' fo tate of Washington, residi' in Seattle Affid Vat of P 1'blicpti• on State of Washington, King County NOTICE OF PUBLIC HEARING The Housing Authority of the City of Renton, Washington (the "Authority"), will hold a pub- lic hearing on Friday, December 22, 2006, at MOO a.m., at the offices of the Authority located at 2900 NE 10th Street,Renton, Washington, on the proposed issuance by the Authority pursu- ant to chapter 35.82 RCW and a plan of financing with respect to the Fifth and Williams Project (the"Project'") of certain obliga- tigns tile interest.on.,which, will be excluded from gross income for federal income tax purposes pursuant to Sections 103 and 142 of the Internal Revenue Code of 1986,as amended(the"Code"). Project Description:To finance the acquisition,construction and equipping of a 92-unit apartment complex to provide housing for low- income persons. Maximum Amount of Obligations: Not to Exceed $9,000,000 Project Operator: Renton Fifth and Williams Limited Partnership,a Washington limit- ed partnership,the general part- ner of which is Fifth and Williams Housing Associates LLC, a Washington limited liability com- pany of which Downtown Action to Save Housing,a Washington non- profit corporation,is the sole mem- b .-if--‘'Iq paluasaa .0 aq;snuz WT.ap aqy lanoo aq; urtala ag;Jo laut81..zo alp 2utp3 pu p UI alp Jo aoo.a Motaq:pawl )a asaappa mil-;a dauao;;a s,anpa3ua :d -aadaa lauosaad aq;.zo ant;a;ua -azdaa lauosaad eqa of 2utlieus a uo B gA.ias£q O40'061I MOH u paptnoad se 2euua7.0 aq1 ut anal:• ,s au;luasead'suot�eltzuzl;o a;n;e; as alggoiidds astnaaaq o Aug Aq.pa;ua eq pinoM mtelo:aq;ewz egq atop:0 ;anzu;uapaoap eq;;suta8a anal IIIa 2uiAa_q uosaadAuy••aaa3sa.stq [o Jo ant;a;uasaadaa lauosaad se p; wutodda uaaq sag Molaq pauzai ant;a;uasaadaa lauosaad eqy (•QFn.nt,.T. rage h LIL 11uA♦ "err `.r+ `SY O FINANCE AND INFORMATION SERVICES ��01 «� DEPARTMENT • '�N�o� MEMORANDUM DATE: February 1, 2007 TO: Kathy Keolker, Mayor FROM: Mike Bailey, Administrator SUBJECT: Renton Housing Authority Certificate I have reviewed the enclosed Renton Housing Authority Certificate. It meets the City's finance requirements and is ready for your signature. MEB/dlf Enclosure,as stated h:\finance\adminsup\a8_word 2007\memo to mayor re renton housing authority certificate.doc ti`sY Off , CITY,,, F RENTON rn Office of the City Attorney �0 Kathy Keolker,Mayor Lawrence J.Warren N Senior Assistant City Attorneys RECEIVED Mark Barber Zanetta L.Fontes Assistant City Attorneys JAN 1 7 2007 Ann S.Nielsen Garmon Newsom II MAYORS OFFICE Shawn E. Arthur MEMORANDUM To: April Alexander,Executive Secretary From: Lawrence J. Warren, City Attorney Date: January 12,2007 Subject: Renton Housing Authority, Certificate of Mayor Approving Plan Financing Everything appears to be in order. I am relying, in part, on the statement in the certificate that the Authorities bond counsel has advised that you must sign the certificate. I hope that you have been kept advised about this project. I am not bond counsel and do not pretend to understand the intricacies of this financing. If you have not done so, I would double check with Alex Pietsch and Mike Bailey about the advisability of this project and whether the city has any exposure should the project fail and the Housing Authority default. If they cannot provide you with satisfactory answers, I would suggest that we have our bond counsel review this transaction. Because of the "rush" on this certificate, I have limited my review to the mechanics of the process and not involved anyone outside my office. (7./.7 Lawrence.1/Warren LJW:tmj cc: Jay Covington Post Office Box 626-Renton,Washington 98057-(425)255-8678/FAX(425)255-5474 RENTON �� AHEAD OF THE CURVE :.� This paper contains 50%recycled material,30%post consumer