HomeMy WebLinkAboutAdden 4ADDENDUM NO. 4
RENTON CITY HALL ELEVATOR MODERNIZATION
ARCHITECT’S PROJECT No. 2017 035
CITY OF RENTON
Page 1
Monday, January 29, 2018
ADDENDUM NO. 4
NOTICE TO BIDDERS OF PROJECT NO. 2017 035
RENTON CITY HALL ELEVATOR MODERNIZATION
CITY OF RENTON
BIDS DUE FEBRUARY 13, 2018 PRIOR TO 10:00 A.M.
This addendum shall become part of the Contract Documents and modifies the original
Bidding Documents for Architect’s Project No. 2017 035, City of Renton: RENTON
CITY HALL ELEVATOR MODERNIZATION. Acknowledge receipt of this
Addendum by number in the space provided on the Bid Form, Page 3. Failure to do so
may subject the Bidder to disqualification.
Please incorporate the following revisions to the Specifications and Contract Drawings:
Sections of this addendum include:
1. Changes to Specifications
2. Bidder Questions
3. List of Pre-Bid Walk Attendees
4. Other Attachments:
a. Revised Specification Sections
b. Renton City Hall Roof Structural Information
ADDENDUM NO. 4
RENTON CITY HALL ELEVATOR MODERNIZATION
ARCHITECT’S PROJECT No. 2017 035
CITY OF RENTON
Page 2
CHANGES TO SPECIFICATIONS:
AS4.0 Division 00 BIDDING REQUIREMENTS, CONTRACT FORMS, AND
CONDITIONS OF THE CONTRACT
a. REPLACE WITH ATTACHED DIVISION 00
AS4.1 Division 01 GENERAL REQUIREMENTS
a. REPLACE WITH ATTACHED DIVISION 01
AS4.2 Section 14 2100 GEARLESS TRACTION ELEVATOR MODERNIZATION
a. REPLACE WITH ATTACHED DIVISION 14 2100
AS4.3 Section 14 2101 GENERAL CONDITIONS AND SPECIFICATIONS FOR
ELEVATOR FULL SERVICE PREVENTIVE MAINTENANCE
a. REPLACE WITH ATTACHED DIVISION 14 2101
AS4.4 Section 14 2102 GENERAL CONDITIONS AND SPECIFICATIONS FOR
ELEVATOR FULL SERVICE PREVENTIVE MAINTENANCE
a. INCLUDE SECTION 14 2102 IN PROJECT MANUAL
END OF CHANGES TO SPECIFICATIONS
ADDENDUM NO. 4
RENTON CITY HALL ELEVATOR MODERNIZATION
ARCHITECT’S PROJECT No. 2017 035
CITY OF RENTON
Page 3
BIDDER QUESTIONS
Following is a list of questions/clarifications asked by bidders (Q) and answers that
were provided (A). The answers and/or clarifications provided here are to be
considered as part of the bidding contract:
Q. Project might require crane pick that will land replacement elevator
equipment on the roof deck. What is structure of existing roof deck?
A. Renton City Hall’s roof deck is post tensioned. See attached details from existing
building drawing set.
END OF BIDDER QUESTIONS
Renton City Hall Elevator Modernization
CITY OF RENTON
Date of Specifications: February 1, 2018
BID PROJECT MANUAL
Volume I
Divisions 00 - 14
S.M. Stemper Architects, P.L.L.C
4000 Delridge Way SW, Suite 200
Seattle, WA 98106
(206) 624-2777
Renton City Hall Elevator Modernization
City of Renton
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TABLE OF CONTENTS
February 1, 2018 1
CITY OF RENTON CITY HALL ELEVATOR MODERNIZATION
TABLE OF CONTENTS
TITLE PAGES
DIVISION 00- BIDDING REQUIREMENTS, CONTRACT FORMS, AND CONDITIONS OF THE
CONTRACT
00 0000 Table of Contents ....................................................................................................... 2
00 0001 Instructions to Bidders ................................................................................................ 6
00 0002 Advertisement for Bids ............................................................................................... 2
00 0003 Bid Form ..................................................................................................................... 4
00 0400 Supplemental Responsibility Criteria .......................................................................... 1
Form 1: Contractor Experience Detail ........................................................................ 2
Form 2: Resume of Key Personnel For Proposed Contract ....................................... 1
Form 4: Apprenticeship Utilization .............................................................................. 1
Form 5: Reference Evaluation Questionnaire ............................................................ 1
Form 6: Responsibility Criteria Evaluation Score Sheet ............................................. 1
00 7200 General Conditions ................................................................................................... 48
00 8000 Bid Bonds ................................................................................................................... 1
00 8001 Sample Agreement ..................................................................................................... 3
00 8002 Contract Bond to City of Renton ................................................................................. 2
00 8003 Certificate of Compliance with Wage Payment Statutes ............................................ 1
00 8004 Non-Collusion Affidavit ............................................................................................... 1
DIVISION 01 – GENERAL REQUIREMENTS
01 1000 Summary of Work ..................................................................................................... 2
01 1130 Hazardous Materials ................................................................................................... 1
Limited Good Faith Asbestos Survey ........................................................................ 17
01 1200 Delegated Design ....................................................................................................... 1
01 1400 Work Restrictions ....................................................................................................... 1
01 2000 Payment Provisions .................................................................................................... 5
01 2100 Prevailing Wage Rates ............................................................................................... 1
01 2200 Unit Prices .................................................................................................................. 2
01 3000 Administrative Requirements ..................................................................................... 8
01 3216 Construction Schedule ............................................................................................... 2
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TABLE OF CONTENTS
February 1, 2018 2
01 4000 Quality Requirements ................................................................................................. 6
01 4216 Definitions ................................................................................................................... 2
01 4219 Reference Standards ................................................................................................. 3
01 5000 Temporary Facilities and Controls .............................................................................. 4
01 5813 Temporary Project Signage ........................................................................................ 1
01 6000 Product Requirements ................................................................................................ 6
01 7000 Execution and Closeout Requirements .................................................................... 10
01 7419 Construction Waste Management and Disposal ........................................................ 5
01 7800 Closeout Submittals .................................................................................................... 8
DIVISION 14 – CONVEYANCE
14 2100 Gearless Traction Elevator Modernization ................................................................ 29
14 2101 General Conditions and Specifications For
Elevator Full Service Preventive Maintenance . ....................................................... 22
14 2102 Contract and General Conditions and Specifications For
Elevator Full Service Preventive Maintenance ......................................................... 25
Renton City Hall Elevator Modernization
City of Renton
00 0001
INSTRUCTIONS TO BIDDERS
February 1, 2018 00 0001-1
SECTION 00 0001 INSTRUCTIONS TO BIDDERS
PART 0 – INSTRUCTIONS TO BIDDERS
1.01 EXPLANATION TO PROSPECTIVE BIDDERS
A. Any prospective Bidder desiring an explanation or interpretation of the solicitation,
drawings, specifications, etc., must submit a request in writing to the Architect/Engineer
(A/E) seven (7) calendar days before the bid due date. Oral explanations or instructions
given before the award of a contract will not be binding. Any information given a
prospective Bidder concerning a solicitation will be furnished promptly to all other
prospective Bidders by addendum to the solicitation, if that information is necessary in
submitting bids or if the lack of it would be prejudicial to other prospective Bidders.
B. In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW the
City of Renton encourages participation in all of its contracts by MWBE firms certified by
the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be
either on a direct basis in response to this invitation or as a subcontractor to a bidder.
However, unless required by federal statutes, regulations, grants, or contract terms
referenced in the contract documents, no preference will be included in the evaluation of
bids, no minimum level of MWBE participation shall be required as a condition for receiving
an award, and bids will not be rejected or considered nonresponsive on that basis. Any
affirmative action requirements set forth in federal regulations or statutes included or
referenced in the contract documents will apply.
C. The City of Renton encourages participation in all of its contracts by Veteran-owned
businesses (defined in RCW 43.60.010) and located at
http://www.dva.wa.gov/program/certified-veteran-and-servicemember-owned-businesses
and Small, Mini and Micro businesses (defined in RCW 39.26.010) which have registered in
WEBS at https://fortress.wa.gov/ga/webs/
D. In accordance with RCW 39.04.320 the state of Washington requires 15%
Apprenticeship Participation for all projects estimated to cost one million dollars or more.
On applicable projects, the bid advertisement and Bid Form shall establish a minimum
required percentage of apprentice labor hours compared to the total labor hours. Bidders
may contact the Department of Labor and Industries, Specialty Compliance Services
Division, Apprenticeship Section, P.O. Box 44530, Olympia, WA 98504-4530, by phone
(360) 902-5320, and e-mail at Apprentice@lni.wa.gov, to obtain information on available
apprenticeship programs.
1.02 PREPARATION OF BIDS – CONSTRUCTION
A. Bids must be: (1) submitted on the Bid Form, or copies of forms, furnished by the Owner or
the Owner’s agent, and (2) signed in ink. The person signing a bid must initial each change
appearing on any Bid Form. If the bid is made by a corporation, it shall be signed by the
corporation’s authorized designee. The address of the Bidder shall be typed or printed on
the Bid Form in the space provided.
B. The Bid Form may require Bidders to submit bid prices for one or more items on various
bases, including: (1) lump sum base bid; (2) lump sum bid alternate prices; (3) unit prices;
or (4) any combination of items 1 through 3 above.
C. If the solicitation includes alternate bid items, failure to bid on the alternates may disqualify
the bid. If bidding on all items is not required, Bidders should insert the words “no bid” in
Renton City Hall Elevator Modernization
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INSTRUCTIONS TO BIDDERS
February 1, 2018 00 0001-2
the space provided for any item on which no price is submitted.
D. Substitute bid forms will not be considered unless this solicitation authorizes their
submission.
1.03 BID GUARANTEE
A. When the sum of the base bid plus all additive bid alternates is $35,000.00 or less, bid
security is not required.
B. When the sum of the base bid plus all additive alternates is greater than $35,000.00, a bid
guarantee in the amount of 5% of the base bid amount is required. Failure of the Bidder to
provide bid guarantee when required shall render the bid non-responsive.
C. Acceptable forms of bid guarantee are: A bid bond or postal money order, or certified
check or cashier’s check made payable to the City of Renton Treasurer.
The Owner will return bid guarantees (other than bid bond) to unsuccessful Bidders as
soon as practicable, but not sooner than the execution of a contract with the successful
Bidder. The successful Bidder’s bid guarantee will be returned to the successful Bidder
with its official notice to proceed with the work of the contract.
D. The Bidder will allow 60 days from bid opening date for acceptance of its bid by the Owner.
The Bidder will return to the Owner a signed contract, insurance certificate and bond or
bond waiver within 10 days after receipt of the contract. If the apparent successful Bidder
fails to sign all contractual documents or provide the bond and insurance as required or
return the documents within 10 days after receipt of the contract, the Owner may terminate
the award of the contract.
E. In the event a Bidder discovers an error in its bid following the bid opening, the Bidder may
request to withdraw its bid under the following conditions:
1. Written notification is received by the Owner within 24 hours following bid opening.
2. The Bidder provides written documentation of the claimed error to the satisfaction of the
Owner within 72 hours following the bid opening.
The Owner will approve or disapprove the request for withdrawal of the bid in writing. If the
Bidder’s request for withdrawal of its bid is approved, the Bidder will be released from
further obligation to the Owner without penalty. If it is disapproved, the Owner may retain
the Bidder’s bid guarantee.
1.04 ADDITIVE OR DEDUCTIVE BID ITEMS
A. The low Bidder, for purposes of award, shall be the responsive Bidder offering the low
aggregate amount for the base bid item, plus additive or deductive bid alternates selected
by the Owner, and within funds available for the project.
The Bidder agrees to hold all bid alternate prices for sixty (60) days from date of bid
opening.
1.05 ACKNOWLEDGEMENT OF ADDENDA
Renton City Hall Elevator Modernization
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INSTRUCTIONS TO BIDDERS
February 1, 2018 00 0001-3
Bidders shall acknowledge receipt of all addenda to this solicitation by identifying the
addenda numbers in the space provided for this purpose on the Bid Form. Failure to do so
may result in the bid being declared non-responsive.
1.06 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK
The Bidder acknowledges that it has taken steps necessary to ascertain the nature and
location of the work, and that it has investigated and satisfied itself as to the general and
local conditions which can affect the work or its cost, including but not limited to; (1)
conditions bearing upon transportation, disposal, handling, and storage of materials; (2)
the availability of labor, water, electric power, and road; (3) uncertainties of weather, river
stages, tides, or similar physical conditions at the site; (4) the conformation and conditions
of the ground; and (5) the character of equipment and facilities needed preliminary to and
during the work. The Bidder also acknowledges that it has satisfied itself as to character,
quality, and quantity of surface and subsurface materials or obstacles to be encountered
insofar as this information is reasonably ascertainable from an inspection of the site,
including exploratory work done by the Owner, as well as from the drawings and
specifications made a part of this contract. Any failure of the Bidder to take the actions
described and acknowledged in this paragraph will not relieve the Bidder from
responsibility for estimating properly the difficulty and cost of successfully performing the
work.
1.07 BID AMOUNTS
A. The bid prices shown for each item on the Bid Form shall include all labor, material,
equipment, overhead and compensation to complete all of the work for that item.
B. The actual cost of building permit (only) and the public utility hookup fees will be a direct
reimbursement to the Contractor or paid directly to the permitting agency by the Owner.
Fees for these permits should not be included by the Bidder in the bid amount.
C. The Bidder agrees to hold the base bid prices for sixty (60) days from date of bid opening.
1.08 TAXES
The bid amounts shall not include City of Renton Sales Tax (WSST). All other taxes
imposed by law shall be included in the bid amount. The Owner will include WSST in
progress payments. The Contractor shall pay the WSST to the Department of Revenue
and shall furnish proof of payment to the Owner if requested.
[NOTE: Contractor must bond for contract amount plus the WSST.]
1.09 SUBMISSION OF BIDS
A. Bids must be submitted on or before the time specified in the Advertisement for Bids.
B. Subcontractor Listing: As the sum of the base bid and additive alternates is anticipated to
exceed one million dollars or more, the Bid Form contains the following requirements:
1. Pursuant to RCW 39.30.060, the Bidder shall provide names of the Subcontractors with
whom the Bidder will subcontract for performance of heating, ventilation and air
conditioning (HVAC), plumbing, and electrical.
2. The Bidder can name itself for the performance of the work.
Renton City Hall Elevator Modernization
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INSTRUCTIONS TO BIDDERS
February 1, 2018 00 0001-4
3. The Bidder shall not list more than one Subcontractor for each category of work
identified UNLESS Subcontractors vary with bid alternates, in which case the Bidder
must indicate which Subcontractor will be used for which alternate.
4. Failure of the Bidder to submit as part of the bid the NAMES of such Subcontractors or
to name itself to perform such work shall render the Bidder's bid nonresponsive and,
therefore, void.
C. The Bid Form shall be submitted in a sealed envelope addressed to the office specified in
the Advertisement for Bids. The envelope shall have printed on the outside:
1. The project number and description.
2. The name and address of the Bidder
3. Identification as Bid Form.
D. Prior to the bid opening, the Owner’s representative will designate the official bid clock.
Any part of the Bid Form, or in the rare situation of a bid modification, not received prior to
the times specified, per the designated bid clock, will not be considered and the bid will be
returned to the Bidder unopened.
E. A bid may be withdrawn in person by a Bidder’s authorized representative before the
opening of the bids. Bidder(s) representative will be required to show ID and sign on bid
summary sheet before it will be released.
F. People with disabilities who wish to request special accommodation, (e.g., sign language
interpreters, braille, etc.) need to contact the Owner ten (10) working days prior to the
scheduled bid opening.
1.10 BID RESULTS
After the Bid Opening, Bidders may obtain bid results from the A/E.
1.11 LOW RESPONSIBLE BIDDER
A. Mandatory Responsibility Criteria: Before award of a public works contract, a Bidder
must meet the following mandatory responsibility criteria under RCW 39.04.350 (1) to be
considered a responsible Bidder and qualified to be awarded a public works project. The
Bidder must:
1. At the time of bid submittal, have a certificate of registration in compliance with chapter
18.27 RCW;
2. Have a current state unified business identifier number;
3. If applicable, have industrial insurance coverage for the Bidder's employees working in
Washington as required in Title 51 RCW; an employment security department number
as required in Title 50 RCW; and a state excise tax registration number as required in
Title 82 RCW;
4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or
39.12.065(3); and
Renton City Hall Elevator Modernization
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INSTRUCTIONS TO BIDDERS
February 1, 2018 00 0001-5
5. If bidding on a public works project subject to the apprenticeship utilization requirements
in RCW 39.04.320, not have been found out of compliance by the City of Renton
Apprenticeship and Training Council for working apprentices out of ratio, without
appropriate supervision, or outside their approved work processes as outlined in their
standards of apprenticeship under chapter 49.04 RCW for the one-year period
immediately preceding the date of the bid solicitation.
6. Within the three-year period immediately preceding the date of the bid solicitation, not
have been determined by a final and binding citation and notice of assessment issued
by the department of labor and industries or through a civil judgment entered by a court
of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082,
any provision of chapter 49.46, 49.48, or 49.52 RCW.
Before award of a public works contract, a bidder shall submit to the contracting agency
a signed statement in accordance with RCW 9A.72.085 verifying under penalty of
perjury that the bidder is in compliance with the responsible bidder criteria
requirements. A contracting agency may award a contract in reasonable reliance upon
such a sworn statement.
B. Supplemental Responsibility Criteria: In addition to the mandatory Bidder responsibility,
the Owner has adopted relevant supplemental criteria for determining Bidder responsibility
which the Bidder must meet (RCW 39.04.350 (3)).
1. The Owner shall consider an overall accounting of the attached supplemental criteria for
determining Bidder responsibility “Section 00 0400 – Supplemental Responsibility
Criteria”.
2. At least seven (7) days prior to the bid submittal deadline, a potential Bidder may
request that the Owner modify the supplemental responsibility criteria. The Owner will
evaluate the information submitted by the potential Bidder and respond before the bid
submittal deadline. If the evaluation results in a change of the criteria, the Owner will
issue an addendum to the bidding documents identifying the new criteria.
3. Upon Owner’s request, the apparent low Bidder must supply the requested
responsibility information within two (2) business days of request by Owner. Withholding
information or failure to submit all the information requested within the time provided
may render the bid non-responsive
4. If the Owner determines that the apparent low Bidder is not responsible, the Owner will
notify the Bidder of its preliminary determination in writing.
5. Within three (3) days after receipt of the preliminary determination, the Bidder may
withdraw its bid or request a hearing where the Bidder may appeal the preliminary
determination and present additional information to the Owner.
6. The Owner will schedule a hearing within three (3) working days of receipt of the
Bidder’s request.
7. The Owner will issue a Final Determination after reviewing information presented at the
hearing.
8. If the Owner determines a Bidder to be not responsible, the Owner will provide, in
writing, the reasons for the determination. If the final determination affirms that the
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INSTRUCTIONS TO BIDDERS
February 1, 2018 00 0001-6
Bidder is not responsible, the Owner will not execute a contract with any other Bidder
until two (2) business days after the Bidder determined to be not responsible has
received the final determination.
9. The Owner’s Final Determination is specific to this project, and will have no effect on
other or future projects.
1.12 CONTRACT AWARD
A. The Owner will evaluate bids responsiveness and responsibility.
1. A bid will be considered responsive if it meets the following requirements:
a. It is received at the proper time and place.
b. It meets the stated requirements of the Bid Form.
c. It is submitted by a licensed/registered contractor within the state of Washington at
the time of bid opening and is not banned from bidding by the Department of Labor
and Industries.
d. It is accompanied by a bid guarantee, if required.
2. A bid will be considered responsible if it meets the following requirements:
a. It meets the mandatory responsibility criteria established in RCW 39.04.350 and
an overall accounting of the supplemental responsibility criteria established for the
project
b. The Owner reserves the right to accept or reject any or all bids and to waive
informalities.
c. The apparent low Bidder, for purpose of award, shall be the responsive and
responsible Bidder offering the low aggregate amount for the base bid plus
selected additive or deductive bid alternates and meeting all other bid submittal
requirements.
B. Contracts to be awarded to low, responsive, and responsible bidder are:
1. Contract for elevator modernization of (4) elevators at Renton City Hall plus interim
maintenance of same elevators from notice to proceed to substantial completion and
warrenty period starting immediated there after.
2. Contract for (5) year extended maintenance to start immediately at conclusion of
warrenty period.
END OF SECTION 00 0001
Renton City Hall Elevator Modernization
City of Renton
00 0002
ADVERTISEMENT FOR BIDS
February 1, 2018 00 0002-1
SECTION 00 0001 ADVERTISEMENT FOR BIDS
The City of Renton invites interested and qualified contractors to submit sealed bids for the following
project:
TITLE: Renton City Hall Elevator Modernization
ESTIMATED BASE BID COST RANGE: Approximately $2,215,000
SUBMITTAL TIME/DATE/LOCATION: Prior to 10 A.M., 13 February 2018 at the
Office of the City Clerk
Seventh Floor, Renton City Hall
1055 Grady Way, Renton, WA 98057
Public Bid Opening will commence at approximately
10:10 A.M. in Room 621, Sixth Floor.
PRE-BID CONFERENCE: 10:00 A.M. 28 November and 15 December 2018 in
Room 621, Sixth Floor, Renton City Hall located at
1055 Grady Way, Renton, WA, 98057. Directions are
available at
http://rentonwa.gov/government/default.aspx?id=1172
Attendance at the pre-bid conference and site
walk-through is encouraged but is not mandatory.
Plans and specifications may be viewed at Builder’s Exchange of Washington. Free-of-charge access to
project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders,
Subcontractors, and Vendors by going to www.bxwa.com and clicking on "Posted Projects", "Public
Works", and "City of Renton". This online plan room provides Bidders with fully usable online documents
with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources,
and a free online digitizer/take-off tool. It is recommended that Bidders “Register” in order to receive
automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders
List". Bidders that do not register will not be automatically notified of addenda and will need to
periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange
of Washington at (425) 258-1303 should you require assistance with access or registration.
Daily Journal of Commerce: POB 11050, Seattle, WA 98111. Phone: 206.622.8272. Website:
plancenter.com
Please direct questions regarding this project to Thomas Horgan, Project Manager at S.M. Stemper
Architects, PLLC phone 206-624-2777 or email thomas@smstemper.com by 3:00 PM Monday, February
5, 2018. (Document clarification questions must be submitted in writing.)
The City’s fair practices/non-discrimination policies and the State of Washington prevailing wage rates
are applicable for this public works project located in King County. Bidders are responsible to verify and
use the most recent prevailing wage rates. The “Effective Date” for this project is the Bid Form due date
above. The applicable prevailing wage rates may be found on the Department of Labor & Industries
website located at https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.
Mandatory 15% apprentice labor hours of the total labor hours are a requirement of the construction
contract. Voluntary workforce diversity goals for this apprentice participation are identified in the
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ADVERTISEMENT FOR BIDS
February 1, 2018 00 0002-2
Instructions to Bidders and Supplemental Conditions. Bidders may contact the Department of Labor &
Industries, Apprenticeship Section, to obtain information on available apprenticeship programs.
In accordance with RCW 39.30.060, the Bidder is required to provide the names of the Subcontractors
with whom the Bidder will directly subcontract for the performance of heating, ventilation and air
conditioning (HVAC), plumbing and electrical for this project.
Supplemental Bidder Responsibility will be evaluated for this project. In determining Bidder responsibility,
the Owner shall consider an overall accounting of the criteria set forth in “DIVISION 00 0040
SUPPLEMENTAL RESPONSIBILITY CRITERIA”. Please direct questions regarding this subject to the
office of the Consultant attn: Thomas Horgan, Project Manager at S.M. Stemper Architects, PLLC phone
206-624-2777 or email thomas@smstemper.com.
The City reserves the right to accept or reject any or all bids and to waive informalities.
THE CITY OF RENTON
Jason Seth
City Clerk
END OF SECTION 00 0002
Renton City Hall Elevator Modernization
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BID FORM
Page 1 of 4
SECTION 00 0003 - BID FORM
CITY OF RENTON
MAIL TO: CITY CLERK 1055 SOUTH GRADY WAY, RENTON, WA, 98057
HAND DELIVER TO: OFFICE OF THE CITY CLERK
SEVENTH FLOOR, RENTON CITY HALL
1055 SOUTH GRADY WAY, RENTON, WA, 98057
ELEVATOR MODERNIZATION AND PREVENTIVE MAINTENANCE
FOUR (4) OVERHEAD TRACTION PASSENGER ELEVATORS
FORM OF PROPOSAL FOR MODERNIZATION AND PREVENTIVE MAINTENANCE ON
VERTICAL TRANSPORTATION EQUIPMENT
The Elevator Modernization scope of work shall be completed entirely by the Elevator Contractor, as
specified in the Contract Documents, including Interim and Warranty Maintenance. Elevator Contractor
accepts full responsibility for the entire Elevator Project to be completed as per all Contract Documents
and in full compliance with all codes, regulations and rules that are in force at the date stated on the
Contract Documents. Elevator Contractor agrees to provide all engineering, tools, labor, materials and all
services necessary for the completion of all work indicated and subject to all terms and conditions as
stated in the following:
- Elevator Modernization and Maintenance Contract Documents
- Full Service Preventative Maintenance Contract Documents.
PART 1 – BID SUMMARY
The awarded bid amount is comprised of:
a. Full Modernization on Four (4) Overhead Traction Passenger Elevators including Interim
Elevator Preventative Maintenance and Warranty Elevator Preventative Maintenance and,
b. Extended Maintenance on Four (4) Overhead Traction Passenger Elevators. Payment for
Extended Maintenance to be monthly and concurrent with work performed. See Section 14
2102 for additional details.
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1.1 Full Modernization on Four (4) Overhead Traction Passenger Elevators including Interim
Elevator Preventative Maintenance and Warranty Elevator Preventative Maintenance.
A. Full Modernization on Four (4) Overhead Traction Passenger Elevators
Bid $
Sales Tax (10%) $
Total $
B. Interim Elevator Preventive Maintenance
Interim Maintenance $
Sales Tax (10%) $
Total for Interim Maintenance $
C. Maintenance during Warranty
Warranty Maintenance $
Sales Tax (10%) $
Total for Warranty Maintenance $
D. Extended Five (5) Year Maintenance
Cost Per Year
Year 1 Year 2 Year 3 Year 4 Year 5 Bid
(Years 1-5)
Extended Five (5) Year Maintenance $
Sales Tax (10%) $
Total for Extended Five (5) Year Maintenance $
E. Total Base Bid for Full Modernization and Extended Maintenance (A+B+C+D)
Total Bid Amount $
Written Dollar Amount: Dollars
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BID FORM
Page 3 of 4
PART 2 – OTHER
2.1 Liquidated Damages
A. The undersigned agrees to pay the Owner as liquidated damages the sum of $500 for each
consecutive calendar day that is in default after the Contract Time. Liquidated damages
shall be deducted from the contract invoice after taxes and retainage.
2.2 Receipt of Addenda
A. Receipt of the following addenda is acknowledged:
Addendum No: _____________ Addendum No: _____________
Addendum No: _____________ Addendum No: _____________
Addendum No: _____________ Addendum No: _____________
Addendum No: _____________ Addendum No: _____________
Addendum No: _____________ Addendum No: _____________
2.3 Acceptance of Bid
A. The undersigned hereby agrees that this BID shall be a valid and firm offering for the
period of sixty (60) days from closing time for the "Receipt of Bids."
B. Acceptance of Bid: Within sixty (60) days after the opening of Form of Proposal, the City
will act either to accept the Proposal from the lowest responsive, responsible Bidder, or to
reject all Bids. The City reserves the right to reject all bids. The City reserves the right to
request extensions of such Bid acceptance period.
C. The acceptance of a Bid will be evidenced by a written Notice of Intent to Award Contract
to the Bidder whose Bid is under consideration for acceptance, together with a request to
furnish bonds (if required), evidence of insurance to execute the agreement set forth in
the Contract Documents, and other designated documents.
2.4 Execution of Contract
A. If written "Notice of Intent to Award Contract" is mailed, telegraphed, facsimile, or
delivered to the undersigned within the "period of Bid Validity" noted above, or any time
thereafter before this Bid is withdrawn, the undersigned will, within ten (10) days after the
date of such notification, execute Contract in the form of Sample Agreement 00 8001
for Full Modernization on four (4) Overhead Traction Passenger Elevators including Interim
Elevator Preventative Maintenance and Warranty Elevator Preventative Maintenance and
14 2102 Contract and General Conditions and Specifications.
Renton City Hall Elevator Modernization
City of Renton
00 0003
BID FORM
Page 4 of 4
2.5 Prevailing Wage/Payment and Performance Bonds
A. Contractor shall pay at a minimum prevailing wages per provisions under RCW
39.12.020 in both the Modernization Contract and the Extended Maintenance Contract.
B. Contractor shall have a Payment and Performance Bond equal to 100% of of the base
Modernization Contract and the Extended Maintenance Contract. Contractor may
choose to have one bond that covers both the base Modernization Contract and the
Extended Maintenance Contract or two bonds one for the base Modernization Contract
and a separate bond for the Extended Maintenance Contract.
2.6 Apprenticeship Requirements
A. The apprentice labor hours required for this project are 15% of the total labor hours. The
undersigned agrees to utilize this level of apprentice participation.
2.7 Subcontractors
A. Subcontractor Listing – RCW 39.30.060
If the base bid and the sum of the additive alternates is one million dollars or more, the
Bidder shall provide names of the subcontractors with whom the Bidder will directly
subcontract for performance of the following work. If the Bidder intends to perform the
work, the Bidder must enter its name for that category of work.
The Bidder shall not list more than one subcontractor for each category of work identified
UNLESS subcontractors vary with bid alternates, in which case the Bidder must indicate
which subcontractor will be used for which alternate.
Failure of the Bidder to submit the NAMES of such subcontractors or to name itself to
perform such work shall render the Bidder’s bid nonresponsive and, therefore, VOID.
Designated Work Firm Name
Bid Respectfully Submitted By:
Elevator Contractor:
Address:
Phone Number: ( )
Signed By:
Print Name:
Title:
Date:
END OF BID FORM
Renton City Hall Elevator Modernization
City of Renton
00 0004
SUPPLEMENTAL BIDDER
RESPONSIBILITY CRITERIA
February 1, 2018 00 0004-1
SECTION 00 0004 SUPPLEMENTAL BIDDER RESPONSIBILITY
CRITERIA
Low Responsible Bidder
It is the intent of the City to award a contract to the lowest responsive and responsible Bidder. In
determining the Bidder’s responsibility, the City shall consider an overall accounting of the items listed
below. Potential Bidders may request the City modify the Bidder responsibility criteria. The request must
be in writing and submitted at least 7 days prior to the bid opening.
The apparent low bidder shall submit the required information within five (5) business days of receiving
request from City. This request may be made in the form of a telephone call or email message. The
required information shall be provided on the referenced forms bound herein. Electronic copies may be
made available upon request. Failure to submit such information to the satisfaction of the City within the
time provided may render the Bidder as not responsible.
Required Information/Criteria
For the purposes of the Supplemental Bidder Responsibility evaluation process, the scope of this project
generally involves the modernization, interim maintenance, warrenty, and extended maintenance of (4)
elevators in Renton City Hall.
1. Experience of Contractor on Projects of Similar Size and Complexity
Contractor is required to have successfully completed at least three projects of similar type, size and
complexity to this project, each with a contract amount of at least $2,000,000 within the last eight
years.
Similar Size and Complexity to the Renton City Hall Elevator Modernization project means projects
having these characteristics:
Project of (4) elevators or greater and each elevator having at least 7 stops.
Limited site access and laydown area.
List of Completed Projects (Use Form 1, Contractor Experience Detail)
Provide a list of all the construction contracts $2,000,000 and above your firm has completed within
the past eight years, giving the name of the project; name, address, and phone numbers of the
Owner and architect representatives; final contract amount; date of completion; and percentage of the
cost of the work performed with your firm’s own forces. This information will be used for reference
reviews.
2. Experience of Key Personnel
Experience of Project Manager (Use Form 2, Résumé of Key Personnel for Proposed Contract)
Submit resume and references for the proposed Project Manager. This person shall have managed,
as lead project manager, a minimum of three projects of similar type, size and complexity to this
project, and successfully completed those projects within the last ten years.
Experience of Superintendent (Use Form 2, Résumé of Key Personnel for Proposed
Contract)
Submit resume and references for the proposed project Superintendent. This person shall have
performed as the lead Superintendent for a minimum of three projects of similar type, size and
complexity to this project, and successfully completed those projects within the last ten years.
Renton City Hall Elevator Modernization
City of Renton
00 0004
SUPPLEMENTAL BIDDER
RESPONSIBILITY CRITERIA
February 1, 2018 00 0004-2
3. Apprenticeship (Use Forms 1 & 4)
For each public works project with an apprenticeship utilization goal that was completed by the
Bidder within three (3) years of the bid submittal date for this project, the Bidder shall submit the
following:
A list of such projects;
The City and contact information for the City’s representative;
The apprenticeship utilization percentage goal for the project:
The actual utilization percentage by the Bidder; and
An explanation of any extenuating circumstances that contributed to the Bidder not meeting
the goals.
(Use Form 4 for projects not listed on Form 1)
The City may contact previous Owner’s to validate the information provided by the Bidder and shall
consider whether the goals were mandatory or voluntary, and the validity of any explanation of
extenuating circumstances.
4. References from Owner’s and Architects for Previous Projects (Use Form 5, Reference
Evaluation Questionnaire)
The City may check references by contacting Owners and architects of the bidder’s previous projects
regarding the bidder’s performance and that of key staff. A reference score sheet will be utilized and
the rating shall be satisfactory or better on a five-category scale with “satisfactory” at mid-scale.
Overall Scoring (Form 6, Responsibility Criteria Evaluation Score Sheet)
The City will use this form to complete and document the overall evaluation process.
END OF SECTION 00 0004
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Bidder Responsibility
Form 2 - Resume of Key Personnel for Proposed Contract
City of Renton - Renton City Hall Elevator Modernization
Name:
Role in this Contract:
Years Experience
Total
With Current Firm
Firm Name and Location (City and State):
Training/Education/Specialization:
Years of Experience in the Proposed Role:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm
Name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm
Name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm
Name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
Bidder Responsibility
Form 2 - Resume of Key Personnel for Proposed Contract
City of Renton - Renton City Hall Elevator Modernization
Name:
Role in this Contract:
Years Experience
Total
With Current Firm
Firm Name and Location (City and State):
Training/Education/Specialization:
Years of Experience in the Proposed Role:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm
Name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
Project Title: Year Completed
Project Owner:
Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm
Name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
RELEVANT PROJECTS
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Brief Description (Brief scope, size, cost, etc.) and specific role:
Check if project performed with current firm.
If performed with different firm list the firm
Name
Reference Name & Contact Information:
Project Owner: Project Architect:
Name: Name:
Phone: Phone:
E-mail E-mail:
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Bidder Responsibility
Form 5 - Reference Evaluation Questionnaire
City of Renton - Renton City Hall Elevator Modernization
(For use by the City of Renton ONLY)
Evaluated Firm :
Project Manager:
Superintendent:
Evaluated Project Name:
Prime Approx. Start Date Approx. End Date Approx. Final Project Cost
Subcontractor
PERFORMANCE EVALUATION
Rating Criteria - Rate on a scale of 1 to 5
5 = Superior based on performance (would hire this firm/individual again)
4 = More than Satisfactory
3 = Satisfactory based on performance (would hire this firm/individual again)
2 = Less than Satisfactory
1= Totally Unsatisfactory based on performance (would never hire the firm/individual again)
Criteria Rating
Company PM Super
1 Ability to meet client’s expectations
2 Quality of workmanship
3 Ability to manage project costs and minimize change orders
4 Ability to maintain project schedule
5 Ability to manage subcontractors
6 Professionalism, leadership and communication in issues management
(RFI, shop drawing submittal, timely resolution of issues/questions)
7 Ability to follow the owner’s rules, regulations, and requirements (housekeeping,
safety, etc.)
8 Ability to manage closeout process (Prompt submittal of punch list, warranty, as-
builts, operation manuals, tax clearances, etc.)
9 Comfort level in hiring firm or individual again based on performance
Total Score
Average Score
Evaluator Information
Name of Evaluator: Title:
Firm/Company Name:
Firm Address:
Phone: Email:
DR
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Bidder Responsibility
Form 6 – Responsibility Criteria Evaluation Score Sheet
City of Renton - Renton City Hall Elevator Modernization
(For use by the City of Renton ONLY)
Project Title
Project Number
Project Manager
Project Location
Project Owner
1. Experience of Contractor - On projects of similar size & complexity (Form 1) Pass or Fail
2. Experience of Key Personnel (Form 2)
Superintendent Pass or Fail
Project Manager Pass or Fail
Other(s) if specified in Division 00 Pass or Fail
3. NOT USED
4. Contractor Compliance with Apprenticeship Requirements - Requirements were
met or if not, a good faith effort was demonstrated (Forms 1 & 4) Applies only to projects with
apprenticeship participation requirements; i.e. MACC over $1M
Not Scored
5. References from Previous Projects (Form 5)
Evaluate contractor’s references information and using the rating numbers:
1 = NOT Satisfactory (requires a written comment below)
2 = Less THAN Satisfactory
3 = Satisfactory
4 = More THAN Satisfactory
5 = Superior
Rating
Score 1-5
(3 is Satisfactory)
Company
Project Manager
Superintendent
Total Score:
Average score (divide total score by number of ratings)
In determining the bidder responsibility, an overall accounting of the ratings shall be made. A score of “Pass” is required
for categories 1 - 4 and an average score of 3.0 or higher is required to meet the minimum Supplemental Bidder
Responsibility requirements.
Comments
Determination Responsible
Not Responsible (Preliminary Determination)
Evaluated by Date
(Typed or Printed Name)
Signature
DR
A
F
T
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SECTION 00 7200 GENERAL CONDITIONS FOR CONSTRUCTION
CONTENTS
Section Description Page
PART 1 – GENERAL PROVISIONS
1.01 Definitions ............................................................................................................. 3
1.02 Order of Precedence………………………………………………………………….. 4
1.03 Execution and Intent………………………………………………………………….. . 5
PART 2 – INSURANCE AND BONDS
2.01 Contractor’s Liability Insurance…………………………………………………….... 5
2.02 Coverage Limits……………………………………………………………………….. 6
2.03 Insurance Coverage Certificates…………………………………………………….. 6
2.04 Payment and Performance Bonds…………………………………………………… 6
2.05 Alternative Surety……………………………………………………………………… 7
2.06 Builder’s Risk…………………………………………………………………………… 7
PART 3 – TIME AND SCHEDULE
3.01 Progress and Completion…………………………………………………………….. 7
3.02 Construction Schedule………………………………………………………………… 7
3.03 Owner’s Right to Suspend the Work for Convenience…………………………….. 8
3.04 Owner’s Right to Stop the Work for Cause……………………………………….... 9
3.05 Delay……………………………………………………………………………………. 9
3.06 Notice to Owner of Labor Disputes…………………………………………………..10
3.07 Damages for Failure to Achieve Timely Completion……………………………….10
PART 4 – SPECIFICATIONS, DRAWINGS, AND OTHER DOCUMENTS
4.01 Discrepancies and Contract Document Review…………………………………….11
4.02 Project Record………………………………………………………………………….11
4.03 Shop Drawings………………………………………………………………………….12
4.04 Organization of Specifications………………………………………………………...13
4.05 Ownership and Use of Drawings, Specifications & other Documents…………....13
PART 5 – PERFORMANCE
5.01 Contractor Control and Supervision………………………………………………….13
5.02 Permits, Fees and Notices…………………………………………………………….14
5.03 Patents and Royalties………………………………………………………………….14
5.04 Prevailing Wages……………………………………………………………………….15
5.05 Hours of Labor………………………………………………………………………….15
5.06 Nondiscrimination………………………………………………………………………16
5.07 Safety Precautions……………………………………………………………………..16
5.08 Operations, Material Handling, and Storage Areas…………………………………18
5.09 Prior Notice of Excavation……………………………………………………………..19
5.10 Unforeseen Physical Conditions……………………………………………………...19
5.11 Protection of Existing Structures, Equipment, Vegetation, Utilities & Improve… 19
5.12 Layout of Work………………………………………………………………………….19
5.13 Material and Equipment………………………………………………………………..20
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5.14 Availability and Use of Utility Services……………………………………………….20
5.15 Tests and Inspections………………………………………………………………….20
5.16 Correction of Nonconforming Work…………………………………………………..21
5.17 Clean Up…………………………………………………………………………………22
5.18 Access to Work…………………………………………………………………………22
5.19 Other Contracts…………………………………………………………………………23
5.20 Subcontractors and Suppliers…………………………………………………………23
5.21 Warranty of Construction………………………………………………………………24
5.22 Indemnification………………………………………………………………………….25
PART 6 – PAYMENTS AND COMPLETION
6.01 Contract Sum……………………………………………………………………………25
6.02 Schedule of Values…………………………………………………………………….25
6.03 Application for Payment………………………………………………………………..25
6.04 Progress Payments…………………………………………………………………….26
6.05 Payments Withheld…………………………………………………………………….27
6.06 Retainage and Bond Claim Rights……………………………………………………27
6.07 Substantial Completion………………………………………………………………...27
6.08 Prior Occupancy………………………………………………………………………..28
6.09 Final Completion, Acceptance, and Payment……………………………………….28
PART 7 – CHANGES
7.01 Change in the Work……………………………………………………………………28
7.02 Change in the Contract Sum………………………………………………………….30
7.03 Change in the Contract Time………………………………………………………….36
PART 8 – CLAIMS AND DISPUTE RESOLUTION
8.01 Claims Procedure………………………………………………………………………38
8.02 Arbitration……………………………………………………………………………….39
8.03 Claims Audits……………………………………………………………………………40
PART 9 – TERMINATION OF THE WORK
9.01 Termination by Owner for Cause……………………………………………………..41
9.02 Termination by Owner for Convenience……………………………………………..42
PART 10 – MISCELLANEOUS PROVISIONS
10.01 Governing Law………………………………………………………………………….43
10.02 Successors and Assigns………………………………………………………………43
10.03 Meaning of Words………………………………………………………………………43
10.04 Rights and Remedies…………………………………………………………………..44
10.05 Contractor Registration………………………………………………………………...44
10.06 Time Computations…………………………………………………………………….44
10.07 Records Retention……………………………………………………………………...44
10.08 Third-Party Agreements……………………………………………………………….44
10.09 Antitrust Assignments………………………………………………………………….44
10.10 Headings and Captions………………………………………………………………..44
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PART 1 – GENERAL PROVISIONS
1.01 DEFINITIONS
A. “Application for Payment” means a written request submitted by Contractor to A/E for
payment of Work completed in accordance with the Contract Documents and approved
Schedule of Values, supported by such substantiating data as Owner or A/E may require.
B. “Architect,” “Engineer,” or “A/E” means a person or entity lawfully entitled to practice
architecture or engineering, representing Owner within the limits of its delegated. authority.
C. “Change Order” means a written instrument signed by Owner and Contractor stating their
agreement upon all of the following: (1) a change in the Work; (2) the amount of the
adjustment in the Contract Sum, if any, and (3) the extent of the adjustment in the Contract
Time, if any.
D. “Claim” means Contractor’s exclusive remedy for resolving disputes with Owner regarding
the terms of a Change Order or a request for equitable adjustment, as more fully set forth
in Part 8.
E. “Contract Award Amount” is the sum of the Base Bid and any accepted Alternates.
F. “Contract Documents” means the Advertisement for Bids, Instructions for Bidders,
completed Bid Form, General Conditions, Modifications to the General Conditions,
Supplemental Conditions, Public Works Contract, other Special Forms, Drawings and
Specifications, and all addenda and modifications thereof.
G. “Contract Sum” is the total amount payable by Owner to Contractor, for performance of the
Work in accordance with the Contract Documents, including all taxes imposed by law and
properly chargeable to the Work, except Washington State sales tax.
H. “Contract Time” is the number of calendar days allotted in the Contract Documents for
achieving Substantial Completion of the Work.
I. “Contractor” means the person or entity who has agreed with Owner to perform the Work in
accordance with the Contract Documents.
J. “Day(s): Unless otherwise specified, day(s) shall mean calendar day(s).”
K. “Drawings” are the graphic and pictorial portions of the Contract Documents showing the
design, location, and dimensions of the Work, and may include plans, elevations, sections,
details, schedules, and diagrams.
L. “Final Acceptance” means the written acceptance issued to Contractor by Owner after
Contractor has completed the requirements of the Contract Documents, as more fully set
forth in Section 6.09 B.
M. “Final Completion” means that the Work is fully and finally complete in accordance with the
Contract Documents, as more fully set forth in Section 6.09 A.
N. “Force Majeure” means those acts entitling Contractor to request an equitable adjustment
in the Contract Time, as more fully set forth in paragraph 3.05A.
O. “Notice” means a written notice which has been delivered in person to the individual or a
member of the firm or entity or to an officer of the corporation for which it was intended or, if
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delivered or sent by registered or certified mail, to the last business address known to the
party giving notice.
P. “Notice to Proceed” means a notice from Owner to Contractor that defines the date on
which the Contract Time begins to run.
Q. “Owner” means the City of Renton, or its authorized representative with the authority to
enter into, administer, and/or terminate the Work in accordance with the Contract
Documents and make related determinations and findings.
R. “Person” means a corporation, partnership, business association of any kind, trust,
company, or individual.
S. “Prior Occupancy” means Owner’s use of all or parts of the Project before Substantial
Completion, as more fully set forth in Section 6.08 A.
T. “Progress Schedule” means a schedule of the Work, in a form satisfactory to Owner, as
further set forth in Section 3.02.
U. “Project” means the total construction of which the Work performed in accordance with the
Contract Documents may be the whole or a part and which may include construction by
Owner or by separate contractors.
V. “Project Record” means the separate set of Drawings and Specifications as further set forth
in paragraph 4.02A.
W. “Schedule of Values” means a written breakdown allocating the total Contract Sum to each
principal category of Work, in such detail as requested by Owner.
X. “Specifications” are that portion of the Contract Documents consisting of the written
requirements for materials, equipment, construction systems, standards and workmanship
for the Work, and performance of related services.
Y. “Subcontract” means a contract entered into by Subcontractor for the purpose of obtaining
supplies, materials, equipment, or services of any kind for or in connection with the Work.
Z. “Subcontractor” means any person, other than Contractor, who agrees to furnish or
furnishes any supplies, materials, equipment, or services of any kind in connection with the
Work.
AA. “Substantial Completion” means that stage in the progress of the Work when the
construction is sufficiently complete, as more fully set forth in Section 6.07.
BB. “Work” means the construction and services required by the Contract Documents, and
includes, but is not limited to, labor, materials, supplies, equipment, services, permits, and
the manufacture and fabrication of components, performed, furnished, or provided in
accordance with the Contract Documents.
1.02 ORDER OF PRECEDENCE
Any conflict or inconsistency in the Contract Documents shall be resolved by giving the
documents precedence in the following order:
A. Signed Public Works Contract, including any Change Orders.
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B. Supplemental Conditions.
C. Modifications to the General Conditions.
D. General Conditions.
E. Specifications. Provisions in Division 1 shall take precedence over provisions of any
other Division.
F. Drawings. In case of conflict within the Drawings, large scale drawings shall take
precedence over small scale drawings.
G. Signed and Completed Bid Form.
H. Instructions to Bidders.
I. Advertisement for Bids.
1.03 EXECUTION AND INTENT
Contractor Representations: Contractor makes the following representations to Owner:
A. Contract Sum reasonable: The Contract Sum is reasonable compensation for the Work and
the Contract Time is adequate for the performance of the Work, as represented by the
Contract Documents;
B. Contractor familiar with project: Contractor has carefully reviewed the Contract Documents,
visited and examined the Project site, become familiar with the local conditions in which the
Work is to be performed, and satisfied itself as to the nature, location, character, quality and
quantity of the Work, the labor, materials, equipment, goods, supplies, work, services and
other items to be furnished and all other requirements of the Contract Documents, as well as
the surface and subsurface conditions and other matters that may be encountered at the
Project site or affect performance of the Work or the cost or difficulty thereof;
C. Contractor financially capable: Contractor is financially solvent, able to pay its debts as they
mature, and possesses sufficient working capital to complete the Work and perform
Contractor’s obligations required by the Contract Documents; and
D. Contractor can complete Work: Contractor is able to furnish the plant, tools, materials,
supplies, equipment and labor required to complete the Work and perform the obligations
required by the Contract Documents and has sufficient experience and competence to do
so.
PART 2 – INSURANCE AND BONDS
2.01 CONTRACTOR’S LIABILITY INSURANCE
General insurance requirements: Prior to execution of an agreement (contract), Contractor shall
obtain all the insurance required by the Contract Documents and provide evidence satisfactory to
Owner that such insurance has been procured. Review of the Contractor’s insurance by Owner
shall not relieve or decrease the liability of Contractor. Companies writing the insurance to be
obtained by this part shall be licensed to do business under Chapter 48 RCW or comply with the
Surplus Lines Law of the City of Renton. Contractor shall include in its bid the cost of all
insurance and bond costs required to complete the base bid work and accepted alternates.
Insurance carriers providing insurance in accordance with the Contract Documents shall be
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acceptable to Owner.
A. Term of insurance coverage: Contractor shall maintain the following insurance coverage
during the Work and for one year after Final Acceptance, with the exception of Professional
Liability insurance, when required, which shall be maintained for a minimum of three years.
Contractor shall also maintain the following insurance coverage during the performance of
any corrective Work required by Section 5.16 and during Preventative Maintenance Periods
beyond Substantial Completion and Final Acceptance.
1. Commercial General Liability Insurance: Commercial General Liability (CGL) on an
Occurrence Form. Coverage shall include, but not be limited to:
a. Completed operations/products liability;
b. Explosion, collapse, and underground, when applicable to the work being performed;
and
c. Stop loss coverage applicable to the State of Washington.
2. Commercial Automobile Liability Insurance: Required if a commercial vehicle will be
used in performance of work or delivery of products by the contractor, beyond normal
commutes.
3. Professional Liability: Required if professional services (e.g. architect, engineering,
surveying, legal, or medical) are being provided to the Owner and if those professional
services are excluded from the CGL policy. Coverage may be on a Claims Made basis,
if coverage is maintain at least 3-years beyond the conclusion of work.
4. Excess Liability or Umbrella: Required if needed to reach minimum CGL or auto liability
coverage limits.
5. Builders Risk – When applicable to the work being performed, is required up to the
amount of the completed value of a new building or major construction project, with no
coinsurance provisions. See section 2.6.
6. Pollution Liability – Required if work involves a pollution risk to the environment.
Coverage may be included in other required policies.
B. Industrial Insurance compliance (Workers’ Compensation): Contractor shall comply with the
Washington State Industrial Insurance Act and, if applicable, the Federal Longshoremen’s
and Harbor Workers’ Act and the Jones Act.
C. Insurance to protect for the following: All insurance coverages shall protect against claims
for damages for personal and bodily injury or death, as well as claims for property damage,
which may arise from operations in connection with the Work whether such operations are
by Contractor or any Subcontractor.
D. Owner as Additional Insured: Name the City of Renton as a Primary and Non-contributory
Additional Insured on the policy (only applies to Commercial General, Auto Liability,
Excess/Umbrella, when applicable).
E. Insurance certificate requirements and minimum limits may be waived or modified by the
Risk Manager or with Risk Manager approval.
2.02 COVERAGE LIMITS
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Insurance amounts: The minimum coverage limits shall be as follows for applicable required
insurance:
A. Limits of General Liability shall not be less than $5,000,000 per each Occurrence; including
Personal Injury and Advertising Liability for Each Occurrence and $5,000,000 Annual
Aggregate
B. $1,000,000 Combined Single Limit for Automobile Bodily Injury and Property Damage
Liability, Each Accident or Loss.
C. $1,000,000 for Professional Liability.
D. $1,000,000 for Pollution Liability.
E. The Owner does not represent that the minimum required insurance coverage or limits are
adequate to protect the vendor/contractor/consultant from all liabilities.
2.03 INSURANCE COVERAGE CERTIFICATES
A. Certificate required: Prior to execution of an agreement (contract), Contractor shall furnish to
Owner a completed and acceptable certificate of insurance coverage showing all required
insurance coverage.
B. List Project info: All insurance certificates shall name Owner as the certificate holder. The
certificate holder should read:
City of Renton
ATTN: Gary Lamb
1055 South Grady Way
Renton, WA 98057
Cancellation provisions: The Owner shall be provided with written notice of any policy
cancellation within a minimum of two business days of receipt of such notice by the policy holder.
2.04 PAYMENT AND PERFORMANCE BONDS
Conditions for bonds: Payment and performance bonds for 100% of the Contract Award Amount,
plus state sales tax, shall be furnished for the Work, using the City of Renton Contract Bond
Form provided. Prior to execution of a Change Order that, cumulatively with previous Change
Orders, increases the Contract Award Amount by 15% or more, the Contractor shall provide
either new payment and performance bonds for the revised Contract Sum, or riders to the
existing payment and performance bonds increasing the amount of the bonds. The Contractor
shall likewise provide additional bonds or riders when subsequent Change Orders increase the
Contract Sum by 15% or more. No payment or performance bond is required if the Contract Sum
is $35,000 or less and Contractor agrees that Owner may, in lieu of the bond, retain 50% of the
Contract Sum for the period allowed by RCW 39.08.010.
2.05 ALTERNATIVE SURETY
When alternative surety required: Contractor shall promptly furnish payment and performance
bonds from an alternative surety as required to protect Owner and persons supplying labor or
materials required by the Contract Documents if:
C. Owner has a reasonable objection to the surety; or
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D. Any surety fails to furnish reports on its financial condition if required by Owner.
2.06 BUILDER’S RISK
E. Contractor to buy Builders Risk Insurance: When the project involves substantial new
building construction, as determined by the Owner, Contractor shall purchase and maintain
Builders Risk insurance in the amount of the Contract Sum including all Change Orders for
the Work on a replacement cost basis until Substantial Completion. For projects not
involving New Building Construction, “Installation Floater” is an acceptable substitute for the
Builder’s Risk Insurance. The insurance shall cover the interest of Owner, Contractor, and
any Subcontractors, as their interests may appear.
F. Losses covered: Contractor property insurance shall be placed on an “all risk” basis and
insure against the perils of fire and extended coverage and physical loss or damage
including theft, vandalism, malicious mischief, collapse, false work, temporary buildings,
debris removal including demolition occasioned by enforcement of any applicable legal
requirements, and shall cover reasonable compensation for A/E’s services and expenses
required as a result of an insured loss.
G. Waiver of subrogation rights: Owner and Contractor waive all subrogation rights against
each other, any Subcontractors, A/E, A/E’s sub-consultants, separate contractors
described in Section 5.20, if any, and any of their subcontractors, for damages caused by
fire or other perils to the extent covered by property insurance obtained pursuant to this
section or other property insurance applicable to the Work, except such rights as they have
to proceeds of such insurance held by Owner as fiduciary. The policies shall provide such
waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be
effective to a person or entity even though that person or entity would otherwise have a duty
of indemnification, contractual or otherwise, did not pay the insurance premium directly or
indirectly, and whether or not the person or entity had an insurable interest in the property
damaged.
PART 3 – TIME AND SCHEDULE
3.01 PROGRESS AND COMPLETION
Contractor to meet schedule: Contractor shall diligently prosecute the Work, with adequate
forces, achieve Substantial Completion within the Contract Time, and achieve Final Completion
within a reasonable period thereafter.
3.02 CONSTRUCTION SCHEDULE
A. Preliminary Progress Schedule: Unless otherwise provided in Division 1, Contractor shall,
within 14 Days after issuance of the Notice to Proceed, submit a preliminary Progress
Schedule. The Progress Schedule shall show the sequence in which Contractor proposes
to perform the Work, and the dates on which Contractor plans to start and finish major
portions of the Work, including dates for shop drawings and other submittals, and for
acquiring materials and equipment.
B. Form of Progress Schedule: Unless otherwise provided in Division 1, the Progress
Schedule shall be in the form of a bar chart, or a critical path method analysis, as specified
by Owner. The preliminary Progress Schedule may be general, showing the major portions
of the Work, with a more detailed Progress Schedule submitted as directed by Owner.
C. Owner comments on Progress Schedule: Owner shall return comments on the preliminary
Progress Schedule to Contractor within 14 Days of receipt. Review by Owner of
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Contractor’s schedule does not constitute an approval or acceptance of Contractor’s
construction means, methods, or sequencing, or its ability to complete the Work within the
Contract Time. Contractor shall revise and resubmit its schedule, as necessary. Owner
may withhold a portion of progress payments until a Progress Schedule has been
submitted which meets the requirements of this section.
D. Monthly updates and compliance with Progress Schedule: Contractor shall utilize and
comply with the Progress Schedule. On a monthly basis, or as otherwise directed by
Owner, Contractor shall submit an updated Progress Schedule at its own expense to
Owner indicating actual progress. If, in the opinion of Owner, Contractor is not in
conformance with the Progress Schedule for reasons other than acts of Force Majeure as
identified in Section 3.05, Contractor shall take such steps as are necessary to bring the
actual completion dates of its work activities into conformance with the Progress Schedule,
and if directed by Owner, Contractor shall submit a corrective action plan or revise the
Progress Schedule to reconcile with the actual progress of the Work.
E. Contractor to notify Owner of delays: Contractor shall promptly notify Owner in writing of
any actual or anticipated event which is delaying or could delay achievement of any
milestone or performance of any critical path activity of the Work. Contractor shall indicate
the expected duration of the delay, the anticipated effect of the delay on the Progress
Schedule, and the action being or to be taken to correct the problem. Provision of such
notice does not relieve Contractor of its obligation to complete the Work within the Contract
Time.
3.03 OWNER’S RIGHT TO SUSPEND THE WORK FOR CONVENIENCE
A. Owner may suspend Work: Owner may, at its sole discretion, order Contractor, in writing,
to suspend all or any part of the Work for up to 90 Days, or for such longer period as
mutually agreed.
B. Compliance with suspension; Owner’s options: Upon receipt of a written notice suspending
the Work, Contractor shall immediately comply with its terms and take all reasonable steps
to minimize the incurrence of cost of performance directly attributable to such suspension.
Within a period up to 90 Days after the notice is delivered to Contractor, or within any
extension of that period to which the parties shall have agreed, Owner shall either:
1. Cancel the written notice suspending the Work; or
2. Terminate the Work covered by the notice as provided in the termination provisions of
Part 9.
C. Resumption of Work: If a written notice suspending the Work is cancelled or the period of
the notice or any extension thereof expires, Contractor shall resume Work.
D. Equitable Adjustment for suspensions: Contractor shall be entitled to an equitable
adjustment in the Contract Time, or Contract Sum, or both, for increases in the time or
cost of performance directly attributable to such suspension, provided Contractor complies
with all requirements set forth in Part 7.
3.04 OWNER’S RIGHT TO STOP THE WORK FOR CAUSE
A. Owner may stop Work for Contractor’s failure to perform: If Contractor fails or refuses to
perform its obligations in accordance with the Contract Documents, Owner may order
Contractor, in writing, to stop the Work, or any portion thereof, until satisfactory corrective
action has been taken.
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B. No Equitable Adjustment for Contractor’s failure to perform : Contractor shall not be entitled
to an equitable adjustment in the Contract Time or Contract Sum for any increased cost or
time of performance attributable to Contractor’s failure or refusal to perform or from any
reasonable remedial action taken by Owner based upon such failure.
3.05 DELAY
A. Force Majeure actions not a default; Force Majeure defined: Any delay in or failure of
performance by Owner or Contractor, other than the payment of money, shall not constitute
a default hereunder if and to the extent the cause for such delay or failure of performance
was unforeseeable and beyond the control of the party (“Force Majeure”). Acts of Force
Majeure include, but are not limited to:
1. Acts of God or the public enemy;
2. Acts or omissions of any government entity;
3. Fire or other casualty for which Contractor is not responsible;
4. Quarantine or epidemic;
5. Strike or defensive lockout;
6. Unusually severe weather conditions which could not have been reasonably anticipated;
and
7. Unusual delay in receipt of supplies or products which were ordered and expedited and
for which no substitute reasonably acceptable to Owner was available.
B. Contract Time adjustment for Force Majeure: Contractor shall be entitled to an equitable
adjustment in the Contract Time for changes in the time of performance directly attributable
to an act of Force Majeure, provided it makes a request for equitable adjustment according
to Section 7.03. Contractor shall not be entitled to an adjustment in the Contract Sum
resulting from an act of Force Majeure.
C. Contract Time or Contract Sum adjustment if Owner at fault: Contractor shall be entitled to
an equitable adjustment in Contract Time, and may be entitled to an equitable adjustment
in Contract Sum, if the cost or time of Contractor’s performance is changed due to the fault
or negligence of Owner, provided the Contractor makes a request according to Sections
7.02 and 7.03.
D. No Contract Time or Contract Sum adjustment if Contractor at fault: Contractor shall not be
entitled to an adjustment in Contract Time or in the Contract Sum for any delay or failure of
performance to the extent such delay or failure was caused by Contractor or anyone for
whose acts Contractor is responsible.
E. Contract Time adjustment only for concurrent fault: To the extent any delay or failure of
performance was concurrently caused by the Owner and Contractor, Contractor shall be
entitled to an adjustment in the Contract Time for that portion of the delay or failure of
performance that was concurrently caused, provided it makes a request for equitable
adjustment according to Section 7.03, but shall not be entitled to an adjustment in Contract
Sum.
F. Contractor to mitigate delay impacts: Contractor shall make all reasonable efforts to
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prevent and mitigate the effects of any delay, whether occasioned by an act of Force
Majeure or otherwise.
3.06 NOTICE TO OWNER OF LABOR DISPUTES
A. Contractor to notify Owner of labor disputes: If Contractor has knowledge that any actual or
potential labor dispute is delaying or threatens to delay timely performance in accordance
with the Contract Documents, Contractor shall immediately give notice, including all
relevant information, to Owner.
B. Pass through notification provisions to Subcontractors: Contractor agrees to insert a
provision in its Subcontracts and to require insertion in all sub-subcontracts, that in the
event timely performance of any such contract is delayed or threatened by delay by any
actual or potential labor dispute, the Subcontractor or Sub-subcontractor shall immediately
notify the next higher tier Subcontractor or Contractor, as the case may be, of all relevant
information concerning the dispute.
3.07 DAMAGES FOR FAILURE TO ACHIEVE TIMELY COMPLETION
A. Liquidated Damages
1. Reason for Liquidated Damages: Timely performance and completion of the Work is
essential to Owner and time limits stated in the Contract Documents are of the essence.
Owner will incur serious and substantial damages if Substantial Completion of the Work
does not occur within the Contract Time. However, it would be difficult if not impossible
to determine the exact amount of such damages. Consequently, provisions for liquidated
damages are included in the Contract Documents.
2. Calculation of Liquidated Damages amount: The liquidated damage amounts set forth in
the Contract Documents will be assessed not as a penalty, but as liquidated damages
for breach of the Contract Documents. This amount is fixed and agreed upon by and
between the Contractor and Owner because of the impracticability and extreme difficulty
of fixing and ascertaining the actual damages the Owner would in such event sustain.
This amount shall be construed as the actual amount of damages sustained by the
Owner, and may be retained by the Owner and deducted from periodic payments to the
Contractor.
3. Contractor responsible even if Liquidated Damages assessed: Assessment of liquidated
damages shall not release Contractor from any further obligations or liabilities pursuant
to the Contract Documents.
B. Actual Damages
Calculation of Actual Damages: Actual damages will be assessed for failure to achieve Final
Completion within the time provided. Actual damages will be calculated on the basis of direct
architectural, administrative, and other related costs attributable to the Project from the date
when Final Completion should have been achieved, based on the date Substantial Completion is
actually achieved, to the date Final Completion is actually achieved. Owner may offset these
costs against any payment due Contractor.
PART 4 – SPECIFICATIONS, DRAWINGS, AND OTHER DOCUMENTS
4.01 DISCREPANCIES AND CONTRACT DOCUMENT REVIEW
A. Specifications and Drawings are basis of the Work: The intent of the Specifications and
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Drawings is to describe a complete Project to be constructed in accordance with the
Contract Documents. Contractor shall furnish all labor, materials, equipment, tools,
transportation, permits, and supplies, and perform the Work required in accordance with
the Drawings, Specifications, and other provisions of the Contract Documents.
B. Parts of the Contract Documents are complementary: The Contract Documents are
complementary. What is required by one part of the Contract Documents shall be binding
as if required by all. Anything mentioned in the Specifications and not shown on the
Drawings, or shown on the Drawings and not mentioned in the Specifications, shall be of
like effect as if shown or mentioned in both.
C. Contractor to report discrepancies in Contract Documents: Contractor shall carefully study
and compare the Contract Documents with each other and with information furnished by
Owner. If, during the performance of the Work, Contractor finds a conflict, error,
inconsistency, or omission in the Contract Documents, it shall promptly and before
proceeding with the Work affected thereby, report such conflict, error, inconsistency, or
omission to Owner/A/E in writing.
D. Contractor knowledge of discrepancy in documents – responsibility: Contractor shall do no
Work without applicable Drawings, Specifications, or written modifications, or Shop
Drawings where required, unless instructed to do so in writing by Owner. If Contractor
performs any construction activity, and it knows or reasonably should have known that any
of the Contract Documents contain a conflict, error, inconsistency, or omission, Contractor
shall be responsible for the performance and shall bear the cost for its correction.
E. Contractor to perform Work implied by Contract Documents: Contractor shall provide any
work or materials the provision of which is clearly implied and is within the scope of the
Contract Documents even if the Contract Documents do not mention them specifically.
F. Interpretation questions referred to A/E: Questions regarding interpretation of the
requirements of the Contract Documents shall be referred to the A/E.
4.02 PROJECT RECORD
A. Contractor to maintain Project Record Drawings and Specifications: Contractor shall legibly
mark in ink on a separate set of the Drawings and Specifications all actual construction,
including depths of foundations, horizontal and vertical locations of internal and
underground utilities and appurtenances referenced to permanent visible and accessible
surface improvements, field changes of dimensions and details, actual suppliers,
manufacturers and trade names, models of installed equipment, and Change Order
Proposals (COP). This separate set of Drawings and Specifications shall be the “Project
Record.”
B. Update Project Record weekly and keep on site: The Project Record shall be maintained
on the project site throughout the construction and shall be clearly labeled “PROJECT
RECORD.” The Project Record shall be updated at least weekly noting all changes and
shall be available to Owner at all times.
C. Final Project Record to A/E before Final Acceptance: Contractor shall submit the completed
and finalized Project Record to A/E prior to Final Acceptance
4.03 SHOP DRAWINGS
A. Definition of Shop Drawings: “Shop Drawings” means documents and other information
required to be submitted to A/E by Contractor pursuant to the Contract Documents, showing
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in detail: the proposed fabrication and assembly of structural elements; and the installation
(i.e. form, fit, and attachment details) of materials and equipment. Shop Drawings include,
but are not limited to, drawings, diagrams, layouts, schematics, descriptive literature,
illustrations, schedules, performance and test data, samples, and similar materials furnished
by Contractor to explain in detail specific portions of the Work required by the Contract
Documents. For materials and equipment to be incorporated into the Work, Contractor
submittal shall include the name of the manufacturer, the model number, and other
information concerning the performance, capacity, nature, and rating of the item. When
directed, Contractor shall submit all samples at its own expense. Owner may duplicate, use,
and disclose Shop Drawings provided in accordance with the Contract Documents.
B. Approval of Shop Drawings by Contractor and A/E: Contractor shall coordinate all Shop
Drawings, and review them for accuracy, completeness, and compliance with the Contract
Documents and shall indicate its approval thereon as evidence of such coordination and
review. Where required by law, Shop Drawings shall be stamped by an appropriate
professional licensed by the City of Renton. Shop Drawings submitted to A/E without
evidence of Contractor’s approval shall be returned for resubmission. Contractor shall
review, approve, and submit Shop Drawings with reasonable promptness and in such
sequence as to cause no delay in the Work or in the activities of Owner or separate
contractors. Contractor’s submittal schedule shall allow a reasonable time for A/E review.
A/E will review, approve, or take other appropriate action on the Shop Drawings. Contractor
shall perform no portion of the Work requiring submittal and review of Shop Drawings until
the respective submittal has been reviewed and the A/E has approved or taken other
appropriate action. Owner and A/E shall respond to Shop Drawing submittals with
reasonable promptness. Any Work by Contractor shall be in accordance with reviewed
Shop Drawings. Submittals made by Contractor which are not required by the Contract
Documents may be returned without action.
C. Contractor is not relieved of responsibility when Shop Drawings are approved: Approval, or
other appropriate action with regard to Shop Drawings, by Owner or A/E shall not relieve
Contractor of responsibility for any errors or omissions in such Shop Drawings, nor from
responsibility for compliance with the requirements of the Contract Documents. Unless
specified in the Contract Documents, review by Owner or A/E shall not constitute an
approval of the safety precautions employed by Contractor during construction, or
constitute an approval of Contractor’s means or methods of construction. If Contractor fails
to obtain approval before installation and the item or work is subsequently rejected,
Contractor shall be responsible for all costs of correction.
D. Variations between Shop Drawings and Contract Documents: If Shop Drawings show
variations from the requirements of the Contract Documents, Contractor shall describe
such variations in writing, separate from the Shop Drawings, at the time it submits the Shop
Drawings containing such variations. If A/E approves any such variation, an appropriate
Change Order will be issued. If the variation is minor and does not involve an adjustment in
the Contract Sum or Contract Time, a Change Order need not be issued; however, the
modification shall be recorded upon the Project Record.
E. Contractor to submit 5 copies of Shop Drawings: Unless otherwise provided in Division 1,
Contractor shall submit to A/E for approval 5 copies of all Shop Drawings. Unless otherwise
indicated, 3 sets of all Shop Drawings shall be retained by A/E and 2 sets shall be returned
to Contractor.
4.04 ORGANIZATION OF SPECIFICATIONS
Specification organization by trade: Specifications are prepared in sections which conform
generally with trade practices. These sections are for Owner and Contractor convenience and
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shall not control Contractor in dividing the Work among the Subcontractors or in establishing the
extent of the Work to be performed by any trade.
4.05 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS, AND OTHER DOCUMENTS
A. The City/Owner not Contractor, owns Copyright of Drawings and Specifications: The
Drawings, Specifications, and other documents prepared by A/E are instruments of A/E’s
contracted service to the City through which the Work to be executed by Contractor is
described. Neither Contractor nor any Subcontractor shall own or claim a copyright in the
Drawings, Specifications, and other documents prepared by A/E, and A/E shall be deemed
the author of them and will, along with any rights of Owner, retain all common law, statutory,
and other reserved rights, in addition to the copyright. All copies of these documents,
except Contractor’s set, shall be returned or suitably accounted for to A/E, on request, upon
completion of the Work.
B. Drawings and Specifications to be used only for this Project: The Drawings, Specifications,
and other documents prepared by the A/E, and copies thereof furnished to Contractor, are
for use solely with respect to this Project. They are not to be used by Contractor or any
Subcontractor on other projects or for additions to this Project outside the scope of the
Work without the specific written consent of Owner and A/E. Contractor and
Subcontractors are granted a limited license to use and reproduce applicable portions of
the Drawings, Specifications, and other documents prepared by A/E appropriate to and for
use in the execution of their Work.
C. Shop Drawing license granted to Owner: Contractor and all Subcontractors grant a non-
exclusive license to Owner, without additional cost or royalty, to use for its own purposes
(including reproduction) all Shop Drawings, together with the information and diagrams
contained therein, prepared by Contractor or any Subcontractor. In providing Shop
Drawings, Contractor and all Subcontractors warrant that they have authority to grant to
Owner a license to use the Shop Drawings, and that such license is not in violation of any
copyright or other intellectual property right. Contractor agrees to defend and indemnify
Owner pursuant to the indemnity provisions in Section 5.03 and 5.22 from any violations of
copyright or other intellectual property rights arising out of Owner’s use of the Shop
Drawings hereunder, or to secure for Owner, at Contractor’s own cost, licenses in
conformity with this section.
D. Shop Drawings to be used only for this Project: The Shop Drawings and other submittals
prepared by Contractor, Subcontractors of any tier, or its or their equipment or material
suppliers, and copies thereof furnished to Contractor, are for use solely with respect to this
Project. They are not to be used by Contractor or any Subcontractor of any tier, or material
or equipment supplier, on other projects or for additions to this Project outside the scope of
the Work without the specific written consent of Owner. The Contractor, Subcontractors of
any tier, and material or equipment suppliers are granted a limited license to use and
reproduce applicable portions of the Shop Drawings and other submittals appropriate to
and for use in the execution of their Work under the Contract Documents.
PART 5 – PERFORMANCE
5.01 CONTRACTOR CONTROL AND SUPERVISION
A. Contractor responsible for Means and Methods of construction: Contractor shall supervise
and direct the Work, using its best skill and attention, and shall perform the Work in a
skillful manner. Contractor shall be solely responsible for and have control over
construction means, methods, techniques, sequences, and procedures and for
coordinating all portions of the Work, unless the Contract Documents give other specific
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instructions concerning these matters. Contractor shall disclose its means and methods of
construction when requested by Owner.
B. Competent Superintendent required: Performance of the Work shall be directly supervised
by a competent superintendent who has authority to act for Contractor. The superintendent
must be satisfactory to the Owner and shall not be changed without the prior written
consent of Owner. Owner may require Contractor to remove the superintendent from the
Work or Project site, if Owner reasonably deems the superintendent incompetent, careless,
or otherwise objectionable, provided Owner has first notified Contractor in writing and
allowed a reasonable period for transition.
C. Contractor responsible for acts and omissions of self and agents: Contractor shall be
responsible to Owner for acts and omissions of Contractor, Subcontractors, and their
employees and agents.
D. Contractor to employ competent and disciplined workforce: Contractor shall enforce strict
discipline and good order among all of the Contractor’s employees and other persons
performing the Work. Contractor shall not permit employment of persons not skilled in
tasks assigned to them. Contractor’s employees shall at all times conduct business in a
manner which assures fair, equal, and nondiscriminatory treatment of all persons. Owner
may, by written notice, request Contractor to remove from the Work or Project site any
employee Owner reasonably deems incompetent, careless, or otherwise objectionable.
E. Contractor to keep project documents on site: Contractor shall keep on the Project site a
copy of the Drawings, Specifications, addenda, reviewed Shop Drawings, and permits and
permit drawings.
F. Contractor to comply with ethical standards: Contractor shall ensure that its owner(s) and
employees, and those of its Subcontractors, comply with the Ethics in Public Service Act
RCW 42.52, which, among other things, prohibits state employees from having an
economic interest in any public works contract that was made by, or supervised by, that
employee. Contractor shall remove, at its sole cost and expense, any of its, or its
Subcontractors’ employees, if they are in violation of this act.
5.02 PERMITS, FEES, AND NOTICES
A. Contractor to obtain and pay for permits: Unless otherwise provided in the Contract
Documents, Contractor shall pay for and obtain all permits, licenses, and inspections
necessary for proper execution and completion of the Work. Prior to Final Acceptance, the
approved, signed permits shall be delivered to Owner.
B. Allowances for permit fees: If allowances for permits or utility fees are called for in the
Contract Documents and set forth in Contractor’s bid, and the actual costs of those permits
or fees differ from the allowances in the Contract Documents, the difference shall be
adjusted by Change Order.
C. Contractor to comply with all applicable laws: Contractor shall comply with and give notices
required by all federal, state, and local laws, ordinances, rules, regulations, and lawful
orders of public authorities applicable to performance of the W ork.
5.03 PATENTS AND ROYALTIES
Payment, indemnification, and notice: Contractor is responsible for, and shall pay, all royalties
and license fees. Contractor shall defend, indemnify, and hold Owner harmless from any costs,
expenses, and liabilities arising out of the infringement by Contractor of any patent, copyright, or
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other intellectual property right used in the Work; however, provided that Contractor gives
prompt notice, Contractor shall not be responsible for such defense or indemnity when a
particular design, process, or product of a particular manufacturer or manufacturers is required
by the Contract Documents. If Contractor has reason to believe that use of the required design,
process, or product constitutes an infringement of a patent or copyright, it shall promptly notify
Owner of such potential infringement.
5.04 PREVAILING WAGES
A. Contractor to pay Prevailing Wages: Contractor shall pay the prevailing rate of wages to all
workers, laborers, or mechanics employed in the performance of any part of the W ork in
accordance with RCW 39.12 and the rules and regulations of the Department of Labor and
Industries. The schedule of prevailing wage rates for the locality or localities of the Work, is
determined by the Industrial Statistician of the Department of Labor and Industries. It is the
Contractor’s responsibility to verify the applicable prevailing wage rate.
B. Statement of Intent to Pay Prevailing Wages: Before payment is made by the Owner to the
Contractor for any work performed by the Contractor and subcontractors whose work is
included in the application for payment, the Contractor shall submit, or shall have previously
submitted to the Owner for the Project, a Statement of Intent to Pay Prevailing Wages,
approved by the Department of Labor and Industries, certifying the rate of hourly wage paid
and to be paid each classification of laborers, workers, or mechanics employed upon the
Work by Contractor and Subcontractors. Such rates of hourly wage shall not be less than
the prevailing wage rate.
C. Affidavit of Wages Paid: Prior to release of retainage, the Contractor shall submit to the
Owner an Affidavit of Wages Paid, approved by the Department of Labor and Industries, for
the Contractor and every subcontractor, of any tier, that performed work on the Project.
D. Disputes: Disputes regarding prevailing wage rates shall be referred for arbitration to the
Director of the Department of Labor and Industries. The arbitration decision shall be final
and conclusive and binding on all parties involved in the dispute as provided for by RCW
39.12.060.
E. Statement with pay application; Post Statements of Intent at job site: Each Application for
Payment submitted by Contractor shall state that prevailing wages have been paid in
accordance with the pre-filed statement(s) of intent, as approved. Copies of the approved
intent statement(s) shall be posted on the job site with the address and telephone number
of the Industrial Statistician of the Department of Labor and Industries where a complaint or
inquiry concerning prevailing wages may be made.
F. Contractor to pay for Statements of Intent and Affidavits: In compliance with chapter 296-
127 WAC, Contractor shall pay to the Department of Labor and Industries the currently
established fee(s) for each statement of intent and/or aff idavit of wages paid submitted to
the Department of Labor and Industries for certification.
G. Certified Payrolls: Consistent with WAC 296-127-320, the Contractor and any subcontractor
shall submit a certified copy of payroll records if requested.
5.05 HOURS OF LABOR
A. Overtime: Contractor shall comply with all applicable provisions of RCW 49.28 and they are
incorporated herein by reference. Pursuant to that statute, no laborer, worker, or mechanic
employed by Contractor, any Subcontractor, or any other person performing or contracting
to do the whole or any part of the Work, shall be permitted or required to work more than
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eight hours in any one calendar day, provided, that in cases of extraordinary emergency,
such as danger to life or property, the hours of work may be extended, but in such cases
the rate of pay for time employed in excess of eight hours of each calendar day shall be not
less than one and one-half times the rate allowed for this same amount of time during eight
hours of service.
B. 4-10 Agreements: Notwithstanding the preceding paragraph, RCW 49.28 permits a
contractor or subcontractor in any public works contract subject to those provisions, to
enter into an agreement with its employees in which the employees work up to ten hours in
a calendar day. No such agreement may provide that the employees work ten-hour days for
more than four calendar days a week. Any such agreement is subject to approval by the
employees. The overtime provisions of RCW 49.28 shall not apply to the hours, up to forty
hours per week, worked pursuant to any such agreement.
5.06 NONDISCRIMINATION
A. Discrimination prohibited by applicable laws: Discrimination in all phases of employment is
prohibited by, among other laws and regulations, Title VII of the Civil Rights Act of 1964, the
Vietnam Era Veterans Readjustment Act of 1974, Sections 503 and 504 of the Vocational
Rehabilitation Act of 1973, the Equal Employment Act of 1972, the Age Discrimination Act
of 1967, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991,
Presidential Executive Order 11246, Executive Order 11375, the Washington State Law
Against Discrimination, RCW 49.60, and Gubernatorial Executive Order 85-09. These laws
and regulations establish minimum requirements for affirmative action and fair employment
practices which Contractor must meet.
B. During performance of the Work :
1. Protected Classes: Contractor shall not discriminate against any employee or applicant
for employment because of race, creed, color, national origin, sex, age, marital status, or
the presence of any physical, sensory, or mental disability, Vietnam era veteran status,
or disabled veteran status, nor commit any other unfair practices as defined in RCW
49.60.
2. Advertisements to state nondiscrimination: Contractor shall, in all solicitations or
advertisements for employees placed by or for it, state that all qualified applicants will be
considered for employment, without regard to race, creed, color, national origin, sex,
age, marital status, or the presence of any physical, sensory, or mental disability.
3. Contractor to notify unions and others of nondiscrimination: Contractor shall send to
each labor union, employment agency, or representative of workers with which it has a
collective bargaining agreement or other contract or understanding, a notice advising the
labor union, employment agency, or workers’ representative of Contractor’s obligations
according to the Contract Documents and RCW 49.60.
4. Owner and State access to Contractor records: Contractor shall permit access to its
books, records, and accounts, and to its premises by Owner, and by the Washington
State Human Rights Commission, for the purpose of investigation to ascertain
compliance with this section of the Contract Documents.
5. Pass through provisions to Subcontractors: Contractor shall include the provisions of this
section in every Subcontract.
5.07 SAFETY PRECAUTIONS
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A. Contractor responsible for safety: Contractor shall be responsible for initiating, maintaining,
and supervising all safety precautions and programs in connection with the performance of
the Work.
B. Contractor safety responsibilities: In carrying out its responsibilities according to the
Contract Documents, Contractor shall protect the lives and health of employees performing
the Work and other persons who may be affected by the Work; prevent damage to
materials, supplies, and equipment whether on site or stored off-site; and prevent damage
to other property at the site or adjacent thereto. Contractor shall comply with all applicable
laws, ordinances, rules, regulations, and orders of any public body having jurisdiction for
the safety of persons or property or to protect them from damage, injury, or loss; shall erect
and maintain all necessary safeguards for such safety and protection; and shall notify
owners of adjacent property and utilities when prosecution of the Work may affect them.
C. Contractor to maintain safety records: Contractor shall maintain an accurate record of
exposure data on all incidents relating to the Work resulting in death, traumatic injury,
occupational disease, or damage to property, materials, supplies, or equipment. Contractor
shall immediately report any such incident to Owner. Owner shall, at all times, have a right
of access to all records of exposure.
D. Contractor to provide HazMat training: Contractor shall provide all persons working on the
Project site with information and training on hazardous chemicals in their work at the time
of their initial assignment, and whenever a new hazard is introduced into their work area.
1. Information. At a minimum, Contractor shall inform persons working on the Project site
of:
a. WAC: The requirements of chapter 296-62 WAC, General Occupational Health
Standards;
b. Presence of hazardous chemicals: Any operations in their work area where
hazardous chemicals are present; and
c. Hazard communications program: The location and availability of written hazard
communication programs, including the required list(s) of hazardous chemicals and
material safety data sheets required by chapter 296-62 WAC.
2. Training. At a minimum, Contractor shall provide training for persons working on the
Project site which includes:
a. Detecting hazardous chemicals: Methods and observations that may be used to
detect the presence or release of a hazardous chemical in the work area (such as
monitoring conducted by the employer, continuous monitoring devices, visual
appearance or odor of hazardous chemicals when being released, etc.);
b. Hazards of chemicals: The physical and health hazards of the chemicals in the work
area;
c. Protection from hazards: The measures such persons can take to protect themselves
from these hazards, including specific procedures Contractor, or its Subcontractors,
or others have implemented to protect those on the Project site from exposure to
hazardous chemicals, such as appropriate work practices, emergency procedures,
and personal protective equipment to be used; and
d. Hazard communications program: The details of the hazard communications
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program developed by Contractor, or its Subcontractors, including an explanation of
the labeling system and the material safety data sheet, and how employees can
obtain and use the appropriate hazard information.
E. Hazardous, toxic or harmful substances: Contractor’s responsibility for hazardous, toxic, or
harmful substances shall include the following duties:
1. Illegal use of dangerous substances: Contractor shall not keep, use, dispose, transport,
generate, or sell on or about the Project site, any substances now or hereafter
designated as, or which are subject to regulation as, hazardous, toxic, dangerous, or
harmful by any federal, state or local law, regulation, statute or ordinance (hereinafter
collectively referred to as “hazardous substances”), in violation of any such law,
regulation, statute, or ordinance, but in no case shall any such hazardous substance be
stored more than 90 Days on the Project site.
2. Contractor notifications of spills, failures, inspections, and fines: Contractor shall
promptly notify Owner of all spills or releases of any hazardous substances which are
otherwise required to be reported to any regulatory agency and pay the cost of cleanup.
Contractor shall promptly notify Owner of all failures to comply with any federal, state, or
local law, regulation, or ordinance; all inspections of the Project site by any regulatory
entity concerning the same; all regulatory orders or fines; and all responses or interim
cleanup actions taken by or proposed to be taken by any government entity or private
party on the Project site.
F. Public safety and traffic: All Work shall be performed with due regard for the safety of the
public. Contractor shall perform the Work so as to cause a minimum of interruption of
vehicular traffic or inconvenience to pedestrians. All arrangements to care for such traffic
shall be Contractor’s responsibilities. All expenses involved in the maintenance of traffic by
way of detours shall be borne by Contractor.
G. Contractor to act in an emergency: In an emergency affecting the safety of life or the Work
or of adjoining property, Contractor is permitted to act, at its discretion, to prevent such
threatened loss or injury, and Contractor shall so act if so authorized or instructed.
H. No duty of safety by Owner or A/E: Nothing provided in this section shall be construed as
imposing any duty upon Owner or A/E with regard to, or as constituting any express or
implied assumption of control or responsibility over, Project site safety, or over any other
safety conditions relating to employees or agents of Contractor or any of its Subcontractors,
or the public.
5.08 OPERATIONS, MATERIAL HANDLING, AND STORAGE AREAS
A. Limited storage areas: Contractor shall confine all operations, including storage of
materials, to Owner-approved areas.
B. Temporary buildings and utilities at Contractor expense: Temporary buildings (e.g., storage
sheds, shops, offices) and utilities may be provided by Contractor only with the consent of
Owner and without expense to Owner. The temporary buildings and utilities shall be
removed by Contractor at its expense upon completion of the Work.
C. Roads and vehicle loads: Contractor shall use only established roadways or temporary
roadways authorized by Owner. When materials are transported in prosecuting the Work,
vehicles shall not be loaded beyond the loading capacity recommended by the
manufacturer of the vehicle or prescribed by federal, state, or local law or regulation.
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D. Ownership and reporting by Contractor of demolished materials: Ownership and control of
all materials or facility components to be demolished or removed from the Project site by
Contractor shall immediately vest in Contractor upon severance of the component from the
facility or severance of the material from the Project site. Contractor shall be responsible for
compliance with all laws governing the storage and ultimate disposal. Contractor shall
provide Owner with a copy of all manifests and receipts evidencing proper disposal when
required by Owner or applicable law.
E. Contractor responsible for care of materials and equipment on-site: Contractor shall be
responsible for the proper care and protection of its materials and equipment delivered to
the Project site. Materials and equipment may be stored on the premises subject to
approval of the Owner. When Contractor uses any portion of the Project site as a shop,
Contractor shall be responsible for any repairs, patching, or cleaning arising from such use.
F. Contractor responsible for loss of materials and equipment: Contractor shall protect and be
responsible for any damage or loss to the Work, or to the materials or equipment until the
date of Substantial Completion, and shall repair or replace without cost to Owner any
damage or loss that may occur, except damages or loss caused by the acts or omissions of
Owner. Contractor shall also protect and be responsible for any damage or loss to the
Work, or to the materials or equipment, after the date of Substantial Completion, and shall
repair or replace without cost to Owner any such damage or loss that might occur, to the
extent such damages or loss are caused by the acts or omissions of Contractor, or any
Subcontractor.
5.09 PRIOR NOTICE OF EXCAVATION
A. Excavation defined; Use of locator services: “Excavation” means an operation in which
earth, rock, or other material on or below the ground is moved or otherwise displaced by
any means, except the tilling of soil less than 12 inches in depth for agricultural purposes,
or road ditch maintenance that does not change the original road grade or ditch flow line.
Before commencing any excavation, Contractor shall provide notice of the scheduled
commencement of excavation to all owners of underground facilities or utilities, through
locator services.
5.10 UNFORESEEN PHYSICAL CONDITIONS
A. Notice requirement for concealed or unknown conditions: If Contractor encounters
conditions at the site which are subsurface or otherwise concealed physical conditions
which differ materially from those indicated in the Contract Documents, or unknown
physical conditions of an unusual nature which differ materially from those ordinarily found
to exist and generally recognized as inherent in construction activities of the character
provided for in the Contract Documents, then Contractor shall give written notice to Owner
promptly and in no event later than 7 Days after the first observance of the conditions.
Conditions shall not be disturbed prior to such notice.
B. Adjustment in Contract Time and Contract Sum : If such conditions differ materially and
cause a change in Contractor’s cost of, or time required for, performance of any part of the
Work, the Contractor may be entitled to an equitable adjustment in the Contract Time or
Contract Sum, or both, provided it makes a request therefore as provided in Part 7.
5.11 PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, VEGETATION, UTILITIES AND
IMPROVEMENTS
A. Contractor to protect and repair property: Contractor shall protect from damage all existing
structures, equipment, improvements, utilities, and vegetation: at or near the Project site;
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and on adjacent property of a third party, the locations of which are made known to or
should be known by Contractor. Contractor shall repair any damage, including that to the
property of a third party, resulting from failure to comply with the requirements of the
Contract Documents or failure to exercise reasonable care in performing the Work. If
Contractor fails or refuses to repair the damage promptly, Owner may have the necessary
work performed and charge the cost to Contractor.
B. Tree and vegetation protection: Contractor shall only remove trees when specifically
authorized to do so, and shall protect vegetation that will remain in place.
5.12 LAYOUT OF WORK
A. Advanced planning of the Work: Contractor shall plan and lay out the Work in advance of
operations so as to coordinate all work without delay or revision.
B. Layout responsibilities: Contractor shall lay out the Work from Owner-established baselines
and bench marks indicated on the Drawings, and shall be responsible for all field
measurements in connection with the layout. Contractor shall furnish, at its own expense,
all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out
any part of the Work. Contractor shall be responsible for executing the Work to the lines
and grades that may be established. Contractor shall be responsible for maintaining or
restoring all stakes and other marks established.
5.13 MATERIAL AND EQUIPMENT
A. Contractor to provide new and equivalent equipment and materials: All equipment, material,
and articles incorporated into the Work shall be new and of the most suitable grade for the
purpose intended, unless otherwise specifically provided in the Contract Documents.
References in the Specifications to equipment, material, articles, or patented processes by
trade name, make, or catalog number, shall be regarded as establishing a standard quality
and shall not be construed as limiting competition. Contractor may, at its option, use any
equipment, material, article, or process that, in the judgment of A/E, is equal to that named
in the specifications, unless otherwise specifically provided in the Contract Documents.
B. Contractor responsible for fitting parts together: Contractor shall do all cutting, fitting, or
patching that may be required to make its several parts fit together properly, or receive or
be received by work of others set forth in, or reasonably implied by, the Contract
Documents. Contractor shall not endanger any work by cutting, excavating, or otherwise
altering the Work and shall not cut or alter the work of any other contractor unless approved
in advance by Owner.
C. Owner may reject defective Work : Should any of the Work be found defective, or in any
way not in accordance with the Contract Documents, this work, in whatever stage of
completion, may be rejected by Owner.
5.14 AVAILABILITY AND USE OF UTILITY SERVICES
A. Owner to provide and charge for utilities: Owner shall make all reasonable utilities available
to Contractor from existing outlets and supplies, as specified in the Contract Documents.
Contractor will carefully conserve any utilities furnished.
5.15 TESTS AND INSPECTION
A. Contractor to provide for all testing and inspection of Work : Contractor shall maintain an
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adequate testing and inspection program and perform such tests and inspections as are
necessary or required to ensure that the Work conforms to the requirements of the
Contract Documents. Contractor shall be responsible for inspection and quality surveillance
of all its Work and all Work performed by any Subcontractor. Unless otherwise provided,
Contractor shall make arrangements for such tests, inspections, and approvals with an
independent testing laboratory or entity acceptable to Owner, or with the appropriate public
authority, and shall bear all related costs of tests, inspections, and approvals. Contractor
shall give Owner timely notice of when and where tests and inspections are to be made.
Contractor shall maintain complete inspection records and make them available to Owner.
B. Owner may conduct tests and inspections: Owner may, at any reasonable time, conduct
such inspections and tests as it deems necessary to ensure that the Work is in accordance
with the Contract Documents. Owner shall promptly notify Contractor if an inspection or test
reveals that the Work is not in accordance with the Contract Documents. Unless the
subject items are expressly accepted by Owner, such Owner inspection and tests are for
the sole benefit of Owner and do not:
1. Constitute or imply acceptance;
2. Relieve Contractor of responsibility for providing adequate quality control measures;
3. Relieve Contractor of responsibility for risk of loss or damage to the Work, materials, or
equipment;
4. Relieve Contractor of its responsibility to comply with the requirements of the Contract
Documents; or
5. Impair Owner’s right to reject defective or nonconforming items, or to avail itself of any
other remedy to which it may be entitled.
C. Inspections or inspectors do not modify Contract Documents: Neither observations by an
inspector retained by Owner, the presence or absence of such inspector on the site, nor
inspections, tests, or approvals by others, shall relieve Contractor from any requirement of
the Contract Documents, nor is any such inspector authorized to change any term or
condition of the Contract Documents.
D. Contractor responsibilities on inspections: Contractor shall promptly furnish, without
additional charge, all facilities, labor, material and equipment reasonably needed for
performing such safe and convenient inspections and tests as may be required by Owner.
Owner may charge Contractor any additional cost of inspection or testing when Work is not
ready at the time specified by Contractor for inspection or testing, or when prior rejection
makes reinspection or retest necessary. Owner shall perform its inspections and tests in a
manner that will cause no undue delay in the Work.
5.16 CORRECTION OF NONCONFORMING WORK
A. Work covered by Contractor without inspection: If a portion of the Work is covered contrary
to the requirements in the Contract Documents, it must, if required in writing by Owner, be
uncovered for Owner’s observation and be replaced at the Contractor’s expense and
without change in the Contract Time.
B. Payment provisions for uncovering covered Work : If, at any time prior to Final Completion,
Owner desires to examine the Work, or any portion of it, which has been covered, Owner
may request to see such Work and it shall be uncovered by Contractor. If such Work is in
accordance with the Contract Documents, the Contractor shall be entitled to an adjustment
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in the Contract Sum for the costs of uncovering and replacement, and, if completion of the
Work is thereby delayed, an adjustment in the Contract Time, provided it makes such a
request as provided in Part 7. If such Work is not in accordance with the Contract
Documents, the Contractor shall pay the costs of examination and reconstruction.
C. Contractor to correct and pay for non-conforming Work: Contractor shall promptly correct
Work found by Owner not to conform to the requirements of the Contract Documents,
whether observed before or after Substantial Completion and whether or not fabricated,
installed, or completed. Contractor shall bear all costs of correcting such nonconforming
Work, including additional testing and inspections.
D. Contractor’s compliance with warranty provisions: If, within one year after the date of
Substantial Completion of the Work or designated portion thereof, or within one year after
the date for commencement of any system warranties established under Section 6.08, or
within the terms of any applicable special warranty required by the Contract Documents,
any of the Work is found to be not in accordance with the requirements of the Contract
Documents, Contractor shall correct it promptly after receipt of written notice from Owner to
do so. Owner shall give such notice promptly after discovery of the condition. This period of
one year shall be extended, with respect to portions of Work first performed after
Substantial Completion, by the period of time between Substantial Completion and the
actual performance of the Work. Contractor’s duty to correct with respect to Work repaired
or replaced shall run for one year from the date of repair or replacement. Obligations under
this paragraph shall survive Final Acceptance.
E. Contractor to remove non-conforming Work: Contractor shall remove from the Project site
portions of the Work which are not in accordance with the requirements of the Contract
Documents and are neither corrected by Contractor nor accepted by Owner.
F. Owner may charge Contractor for non-conforming Work: If Contractor fails to correct
nonconforming Work within a reasonable time after written notice to do so, Owner may
replace, correct, or remove the nonconforming Work and charge the cost thereof to the
Contractor.
G. Contractor to pay for damaged Work during correction: Contractor shall bear the cost of
correcting destroyed or damaged Work, whether completed or partially completed, caused
by Contractor’s correction or removal of Work which is not in accordance with the
requirements of the Contract Documents.
H. No Period of limitation on other requirements: Nothing contained in this section shall be
construed to establish a period of limitation with respect to other obligations which
Contractor might have according to the Contract Documents. Establishment of the time
period of one year as described in Section 5.16D relates only to the specific obligation of
Contractor to correct the Work, and has no relationship to the time within which the
Contractor’s obligation to comply with the Contract Documents may be sought to be
enforced, including the time within which such proceedings may be commenced.
I. Owner may accept non-conforming Work and charge Contractor: If Owner prefers to
accept Work which is not in accordance with the requirements of the Contract Documents,
Owner may do so instead of requiring its removal and correction, in which case the
Contract Sum may be reduced as appropriate and equitable.
5.17 CLEAN UP
Contractor to keep site clean and leave it clean: Contractor shall at all times keep the Project
site, including hauling routes, infrastructures, utilities, and storage areas, free from
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accumulations of waste materials. Before completing the Work, Contractor shall remove from
the premises its rubbish, tools, scaffolding, equipment, and materials. Upon completing the
Work, Contractor shall leave the Project site in a clean, neat, and orderly condition satisfactory to
Owner. If Contractor fails to clean up as provided herein, and after reasonable notice from
Owner, Owner may do so and the cost thereof shall be charged to Contractor.
5.18 ACCESS TO WORK
Owner and A/E access to Work site: Contractor shall provide Owner and A/E access to the Work
in progress wherever located.
5.19 OTHER CONTRACTS
Owner may award other contracts; Contractor to cooperate: Owner may undertake or award
other contracts for additional work at or near the Project site. Contractor shall reasonably
cooperate with the other contractors and with Owner’s employees and shall carefully adapt
scheduling and perform the Work in accordance with these Contract Documents to reasonably
accommodate the other work.
5.20 SUBCONTRACTORS AND SUPPLIERS
A. Subcontractor Responsibility: The Contractor shall include the language of this paragraph
in each of its first-tier subcontracts, and shall require each of its subcontractors to include
the same language of this section in each of their subcontracts, adjusting only as necessary
the terms used for the contracting parties. Upon request of the Owner, the Contractor shall
promptly provide documentation to the Owner demonstrating that the subcontractor meets
the subcontractor responsibility criteria below. The requirements of this paragraph apply to
all subcontractors regardless of tier. At the time of subcontract execution, the Contractor
shall verify that each of its first-tier subcontractors meets the following bidder responsibility
criteria:
1. Have a current certificate of registration as a contractor in compliance with chapter 18.27
RCW, which must have been in effect at the time of subcontract bid submittal;
2. Have a current Washington Unified Business Identifier (UBI) number;
3. If applicable, have:
a. Industrial Insurance (workers’ compensation) coverage for the subcontractor’s
employees working in Washington, as required in Title 51 RCW;
b. A Washington Employment Security Department number, as required in Title 50
RCW;
c. A Washington Department of Revenue state excise tax registration number, as
required in Title 82 RCW;
d. An electrical contractor license, if required by Chapter 19.28 RCW;
e. An elevator contractor license, if required by Chapter 70.87 RCW.
4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or
39.12.065 (3).
5. On a project subject to the apprenticeship utilization requirements in RCW 39.04.320,
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not have been found out of compliance by the Washington state apprenticeship and
training council for working apprentices out of ratio, without appropriate supervision, or
outside their approved work processes as outlined in their standards of apprenticeship
under chapter 49.04 RCW for the one-year period immediately preceding the date of the
Owner’s first advertisement of the project.
6. Within the three-year period immediately preceding the date of the bid solicitation, not
have been determined by a final and binding citation and notice of assessment issued by
the department of labor and industries or through a civil judgment entered by a court of
limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any
provision of chapter 49.46, 49.48, or 49.52 RCW.
B. Provide names of Subcontractors and use qualified firms: Before submitting the first
Application for Payment, Contractor shall furnish in writing to Owner the names, addresses,
and telephone numbers of all Subcontractors, as well as suppliers providing materials in
excess of $2,500. Contractor shall utilize Subcontractors and suppliers which are
experienced and qualified, and meet the requirements of the Contract Documents, if any.
Contractor shall not utilize any Subcontractor or supplier to whom the Owner has a
reasonable objection, and shall obtain Owner’s written consent before making any
substitutions or additions.
C. Subcontracts in writing and pass through provision: All Subcontracts must be in writing. By
appropriate written agreement, Contractor shall require each Subcontractor, so far as
applicable to the Work to be performed by the Subcontractor, to be bound to Contractor by
terms of the Contract Documents, and to assume toward Contractor all the obligations and
responsibilities which Contractor assumes toward Owner in accordance with the Contract
Documents. Each Subcontract shall preserve and protect the rights of Owner in
accordance with the Contract Documents with respect to the Work to be performed by the
Subcontractor so that subcontracting thereof will not prejudice such rights. Where
appropriate, Contractor shall require each Subcontractor to enter into similar agreements
with Sub-subcontractors. However, nothing in this paragraph shall be construed to alter the
contractual relations between Contractor and its Subcontractors with respect to insurance
or bonds.
D. Coordination of Subcontractors; Contractor responsible for Work: Contractor shall
schedule, supervise, and coordinate the operations of all Subcontractors. No
Subcontracting of any of the Work shall relieve Contractor from its responsibility for the
performance of the W ork in accordance with the Contract Documents or any other
obligations of the Contract Documents.
E. Automatic assignment of subcontracts: Each subcontract agreement for a portion of the
Work is hereby assigned by Contractor to Owner provided that:
1. Effective only after termination and Owner approval: The assignment is effective only
after termination by Owner for cause pursuant to Section 9.01 and only for those
Subcontracts which Owner accepts by notifying the Subcontractor in writing; and
2. Owner assumes Contractor’s responsibilities: After the assignment is effective, Owner
will assume all future duties and obligations toward the Subcontractor which Contractor
assumed in the Subcontract.
3. Impact of bond: The assignment is subject to the prior rights of the surety, if any,
obligated under any bond provided in accordance with the Contract Documents.
5.21 WARRANTY OF CONSTRUCTION
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A. Contractor warranty of Work : In addition to any special warranties provided elsewhere in
the Contract Documents, Contractor warrants that all Work conforms to the requirements of
the Contract Documents and is free of any defect in equipment, material, or design
furnished, or workmanship performed by Contractor.
B. Contractor responsibilities: With respect to all warranties, express or implied, for Work
performed or materials furnished according to the Contract Documents, Contractor shall:
1. Obtain warranties: Obtain all warranties that would be given in normal commercial
practice;
2. Warranties for benefit of Owner: Require all warranties to be executed, in writing, for the
benefit of Owner;
3. Enforcement of warranties: Enforce all warranties for the benefit of Owner, if directed by
Owner; and
4. Contractor responsibility for subcontractor warranties: Be responsible to enforce any
subcontractor’s, manufacturer’s, or supplier’s warranties should they extend beyond the
period specified in the Contract Documents.
C. Warranties beyond Final Acceptance: The obligations under this section shall survive Final
Acceptance.
5.22 INDEMNIFICATION
Contractor shall indemnify, defend and hold harmless City of Renton, its elected officials,
officers, agents, employees and volunteers, from and against any and all claims, losses or
liability, or any portion of the same, including but not limited to reasonable attorneys’ fees, legal
expenses and litigation costs, arising from injury or death to persons, including injuries, sickness,
disease or death of Contractor’s own employees, agents and volunteers, or damage to property
caused by Contractor’s negligent act or omission, except for those acts caused by or resulting
from a negligent act or omission by City of Renton and its officers, agents, employees and
volunteers.
Including Patent infringement: The use of any design, process, or equipment which constitutes
an infringement of any United States patent presently issued, or violates any other proprietary
interest, including copyright, trademark, and trade secret.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the contractor and
City or Renton, its officers, officials, employees and volunteers, Contractor’s liability shall be only
to the extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW
Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and
agreed to this waiver. The provisions of this section shall survive the expiration or termination of
this Agreement.
PART 6 – PAYMENTS AND COMPLETION
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6.01 CONTRACT SUM
Owner shall pay Contract Sum: Owner shall pay Contractor the Contract Sum for performance of
the Work, in accordance with the Contract Documents.
6.02 SCHEDULE OF VALUES
Contractor to submit Schedule of Values: Before submitting its first Application for Payment,
Contractor shall submit to Owner for approval a breakdown allocating the total Contract Sum to
each principal category of work, in such detail as requested by Owner (“Schedule of Values”).
The approved Schedule of Values shall include appropriate amounts for demobilization, record
drawings, O&M manuals, and any other requirements for Project closeout, and shall be used by
Owner as the basis for progress payments. Payment for Work shall be made only for and in
accordance with those items included in the Schedule of Values.
6.03 APPLICATION FOR PAYMENT
A. Monthly Application for Payment with substantiation: At monthly intervals, unless
determined otherwise by Owner, Contractor shall submit to Owner an itemized Application
for Payment for Work completed in accordance with the Contract Documents and the
approved Schedule of Values. Each application shall be supported by such substantiating
data as Owner may require.
B. Contractor certifies Subcontractors paid: By submitting an Application for Payment,
Contractor is certifying that all Subcontractors have been paid, less earned retainage in
accordance with RCW 60.28.011, as their interests appeared in the last preceding
certificate of payment. By submitting an Application for Payment, Contractor is recertifying
that the representations set forth in Section 1.03, are true and correct, to the best of
Contractor’s knowledge, as of the date of the Application for Payment.
C. Reconciliation of Work with Progress Schedule: At the time, it submits an Application for
Payment, Contractor shall analyze and reconcile, to the satisfaction of Owner, the actual
progress of the Work with the Progress Schedule.
D. Payment for material delivered to site or stored off-site: If authorized by Owner, the
Application for Payment may include request for payment for material delivered to the
Project site and suitably stored, or for completed preparatory work. Payment may similarly
be requested for material stored off the Project site, provided Contractor complies with or
furnishes satisfactory evidence of the following:
1. Suitable facility or location: The material will be placed in a facility or location that is
structurally sound, dry, lighted and suitable for the materials to be stored;
2. Facility or location within 10 miles of Project: The facility or location is located within a
10-mile radius of the Project. Other locations may be utilized, if approved in writing, by
Owner;
3. Facility or location exclusive to Project’s materials: Only materials for the Project are
stored within the facility or location (or a secure portion of a facility or location set aside
for the Project);
4. Insurance provided on materials in facility or location: Contractor furnishes Owner a
certificate of insurance extending Contractor’s insurance coverage for damage, fire, and
theft to cover the full value of all materials stored, or in transit;
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5. Facility or location locked and secure: The facility or location (or secure portion thereof)
is continuously under lock and key, and only Contractor’s authorized personnel shall
have access;
6. Owner right of access to facility or location: Owner shall have the right of access in
company of Contractor;
7. Contractor assumes total responsibility for stored materials: Contractor and its surety
assume total responsibility for the stored materials; and
8. Contractor provides documentation and Notice when materials moved to site: Contractor
furnishes to Owner certified lists of materials stored, bills of lading, invoices, and other
information as may be required, and shall also furnish Notice to Owner when materials
are moved from storage to the Project site.
6.04 PROGRESS PAYMENTS
A. Owner to pay within 30 Days: Owner shall make progress payments, in such amounts as
Owner determines are properly due, within 30 Days after receipt of a properly executed
Application for Payment. Owner shall notify Contractor in accordance with chapter 39.76
RCW if the Application for Payment does not comply with the requirements of the Contract
Documents.
B. Withholding retainage; Options for retainage: Owner shall retain 5% of the amount of each
progress payment until 45 Days after Final Acceptance and receipt of all documents
required by law or the Contract Documents, including, at Owner’s request, consent of
surety to release of the retainage. In accordance with chapter 60.28 RCW, Contractor may
request that monies reserved be retained in a fund by Owner, deposited by Owner in a
bank or savings and loan, or placed in escrow with a bank or trust company to be converted
into bonds and securities to be held in escrow with interest to be paid to Contractor. Owner
may permit Contractor to provide an appropriate bond in lieu of the retained funds.
C. Title passes to Owner upon payment: Title to all Work and materials covered by a progress
payment shall pass to Owner at the time of such payment free and clear of all liens, claims,
security interests, and encumbrances. Passage of title shall not, however, relieve
Contractor from any of its duties and responsibilities for the Work or materials, or waive any
rights of Owner to insist on full compliance by Contractor with the Contract Documents.
D. Interest on unpaid balances: Payments due and unpaid in accordance with the Contract
Documents shall bear interest as specified in chapter 39.76 RCW.
6.05 PAYMENTS WITHHELD
A. Owner’s right to withhold payment: Owner may withhold or, on account of subsequently
discovered evidence, nullify the whole or part of any payment to such extent as may be
necessary to protect Owner from loss or damage for reasons including but not limited to:
1. Non-compliant Work: Work not in accordance with the Contract Documents;
2. Remaining Work to cost more than unpaid balance: Reasonable evidence that the Work
required by the Contract Documents cannot be completed for the unpaid balance of the
Contract Sum;
3. Owner correction or completion Work: Work by Owner to correct defective Work or
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complete the Work in accordance with Section 5.16;
4. Contractor’s failure to perform: Contractor’s failure to perform in accordance with the
Contract Documents; or
5. Contractor’s negligent acts or omissions: Cost or liability that may occur to Owner as the
result of Contractor’s fault or negligent acts or omissions.
B. Owner to notify Contractor of withholding for unsatisfactory performance: In any case where
part or all of a payment is going to be withheld for unsatisfactory performance, Owner shall
notify Contractor in accordance with chapter 39.76 RCW.
6.06 RETAINAGE AND BOND CLAIM RIGHTS
Chapters 39.08 RCW and 60.28 RCW incorporated by reference: Chapters 39.08 RCW and
60.28 RCW, concerning the rights and responsibilities of Contractor and Owner with regard to
the performance and payment bonds and retainage, are made a part of the Contract Documents
by reference as though fully set forth herein.
6.07 SUBSTANTIAL COMPLETION
Substantial Completion defined: Substantial Completion is the stage in the progress of the Work
(or portion thereof designated and approved by Owner) when the construction is sufficiently
complete, in accordance with the Contract Documents, so Owner has full and unrestricted use
and benefit of the facilities (or portion thereof designated and approved by Owner) for the use for
which it is intended. All Work other than incidental corrective or punch list work shall be
completed. Substantial Completion shall not have been achieved if all systems and parts are not
functional, if utilities are not connected and operating normally, if all required occupancy permits
have not been issued, or if the Work is not accessible by normal vehicular and pedestrian traffic
routes. The date Substantial Completion is achieved shall be established in writing by Owner.
Contractor may request an early date of Substantial Completion which must be approved by
Change Order. Owner’s occupancy of the Work or designated portion thereof does not
necessarily indicate that Substantial Completion has been achieved.
6.08 PRIOR OCCUPANCY
A. Prior Occupancy defined; Restrictions: Owner may, upon written notice thereof to
Contractor, take possession of or use any completed or partially completed portion of the
Work (“Prior Occupancy”) at any time prior to Substantial Completion. Unless otherwise
agreed in writing, Prior Occupancy shall not: be deemed an acceptance of any portion of
the Work; accelerate the time for any payment to Contractor; prejudice any rights of Owner
provided by any insurance, bond, guaranty, or the Contract Documents; relieve Contractor
of the risk of loss or any of the obligations established by the Contract Documents;
establish a date for termination or partial termination of the assessment of liquidated
damages; or constitute a waiver of claims.
B. Damage; Duty to repair and warranties: Notwithstanding anything in the preceding
paragraph, Owner shall be responsible for loss of or damage to the Work resulting from
Prior Occupancy. Contractor’s one-year duty to repair any system warranties shall begin on
building systems activated and used by Owner as agreed in writing by Owner and
Contractor.
6.09 FINAL COMPLETION, ACCEPTANCE, AND PAYMENT
A. Final Completion defined: Final Completion shall be achieved when the Work is fully and
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finally complete in accordance with the Contract Documents. The date Final Completion is
achieved shall be established by Owner in writing, but in no case, shall constitute Final
Acceptance which is a subsequent, separate, and distinct action.
B. Final Acceptance defined: Final Acceptance shall be achieved when the Contractor has
completed the requirements of the Contract Documents. The date Final Acceptance is
achieved shall be established by Owner in writing. Prior to Final Acceptance, Contractor
shall, in addition to all other requirements in the Contract Documents, submit to Owner a
written notice of any outstanding disputes or claims between Contractor and any of its
Subcontractors, including the amounts and other details thereof. Neither Final Acceptance,
nor final payment, shall release Contractor or its sureties from any obligations of these
Contract Documents or the payment and performance bonds, or constitute a waiver of any
claims by Owner arising from Contractor’s failure to perform the Work in accordance with
the Contract Documents.
C. Final payment waives Claim rights: Acceptance of final payment by Contractor, or any
Subcontractor, shall constitute a waiver and release to Owner of all claims by Contractor, or
any such Subcontractor, for an increase in the Contract Sum or the Contract Time, and for
every act or omission of Owner relating to or arising out of the Work, except for those
Claims made in accordance with the procedures, including the time limits, set forth in Part 8
PART 7 – CHANGES
7.01 CHANGE IN THE WORK
A. Changes in Work, Contract Sum, and Contract Time by Change Order: Owner may, at any
time and without notice to Contractor’s surety, order additions, deletions, revisions, or other
changes in the Work. These changes in the Work shall be incorporated into the Contract
Documents through the execution of Change Orders. If any change in the Work ordered by
Owner causes an increase or decrease in the Contract Sum or the Contract Time, an
equitable adjustment shall be made as provided in Section 7.02 or 7.03, respectively, and
such adjustment(s) shall be incorporated into a Change Order.
B. Owner may request COP from Contractor: If Owner desires to order a change in the Work,
it may request a written Change Order Proposal (COP) from Contractor. Contractor shall
submit a Change Order Proposal within 14 Days of the request from Owner, or within such
other period as mutually agreed. Contractor’s Change Order Proposal shall be
full compensation for implementing the proposed change in the Work, including any
adjustment in the Contract Sum or Contract Time, and including compensation for all
delays in connection with such change in the Work and for any expense or inconvenience,
disruption of schedule, or loss of efficiency or productivity occasioned by the change in the
Work.
C. COP negotiations: Upon receipt of the Change Order Proposal, or a request for equitable
adjustment in the Contract Sum or Contract Time, or both, as provided in Sections 7.02 and
7.03, Owner may accept or reject the proposal, request further documentation, or negotiate
acceptable terms with Contractor. Pending agreement on the terms of the Change Order,
Owner may direct Contractor to proceed immediately with the Change Order Work.
Contractor shall not proceed with any change in the Work until it has obtained Owner’s
approval. All Work done pursuant to any Owner-directed change in the Work shall be
executed in accordance with the Contract Documents.
D. Change Order as full payment and final settlement: If Owner and Contractor reach
agreement on the terms of any change in the Work, including any adjustment in the
Contract Sum or Contract Time, such agreement shall be incorporated in a Change Order.
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The Change Order shall constitute full payment and final settlement of all claims for time
and for direct, indirect, and consequential costs, including costs of delays, inconvenience,
disruption of schedule, or loss of efficiency or productivity, related to any Work either
covered or affected by the Change Order, or related to the events giving rise to the request
for equitable adjustment.
E. Failure to agree upon terms of Change Order; Final offer and Claims: If Owner and
Contractor are unable to reach agreement on the terms of any change in the Work,
including any adjustment in the Contract Sum or Contract Time, Contractor may at any time
in writing, request a final offer from Owner. Owner shall provide Contractor with its written
response within 30 Days of Contractor’s request. Owner may also provide Contractor with a
final offer at any time. If Contractor rejects Owner’s final offer, or the parties are otherwise
unable to reach agreement, Contractor’s only remedy shall be to file a Claim as provided in
Part 8.
F. Field Authorizations: The Owner may direct the Contractor to proceed with a change in the
work through a written Field Authorization (also referred to as a Field Order) when the time
required to price and execute a Change Order would impact the Project.
The Field Authorization shall describe and include the following:
1. The scope of work
2. An agreed upon maximum not-to-exceed amount
3. Any estimated change to the Contract Time
4. The method of final cost determination in accordance with the requirements of Part 7 of
the General Conditions
5. The supporting cost data to be submitted in accordance with the requirements of Part 7
of the General Conditions
Upon satisfactory submittal by the Contractor and approval by the Owner of supporting
cost data, a Change Order will be executed. The Owner will not make payment to the
Contractor for Field Authorization work until that work has been incorporated into an
executed Change Order.
7.02 CHANGE IN THE CONTRACT SUM
A. General Application
1. Contract Sum changes only by Change Order: The Contract Sum shall only be changed
by a Change Order. Contractor shall include any request for a change in the Contract
Sum in its Change Order Proposal.
2. Owner fault or negligence as basis for change in Contract Sum: If the cost of
Contractor’s performance is changed due to the fault or negligence of Owner, or anyone
for whose acts Owner is responsible, Contractor shall be entitled to make a request for
an equitable adjustment in the Contract Sum in accordance with the following procedure.
No change in the Contract Sum shall be allowed to the extent: Contractor’s changed
cost of performance is due to the fault or negligence of Contractor, or anyone for whose
acts Contractor is responsible; the change is concurrently caused by Contractor and
Owner; or the change is caused by an act of Force Majeure as defined in Section 3.05.
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a. Notice and record keeping for equitable adjustment: A request for an equitable
adjustment in the Contract Sum shall be based on written notice delivered to Owner
within 7 Days of the occurrence of the event giving rise to the request. For purposes
of this part, “occurrence” means when Contractor knew, or in its diligent prosecution
of the Work should have known, of the event giving rise to the request. If Contractor
believes it is entitled to an adjustment in the Contract Sum, Contractor shall
immediately notify Owner and begin to keep and maintain complete, accurate, and
specific daily records. Contractor shall give Owner access to any such records and, if
requested shall promptly furnish copies of such records to Owner.
b. Content of notice for equitable adjustment; Failure to comply: Contractor shall not be
entitled to any adjustment in the Contract Sum for any occurrence of events or costs
that occurred more than 7 Days before Contractor’s written notice to Owner. The
written notice shall set forth, at a minimum, a description of: the event giving rise to
the request for an equitable adjustment in the Contract Sum; the nature of the
impacts to Contractor and its Subcontractors of any tier, if any; and to the extent
possible the amount of the adjustment in Contract Sum requested. Failure to properly
give such written notice shall, to the extent Owner’s interests are prejudiced,
constitute a waiver of Contractor’s right to an equitable adjustment.
c. Contractor to provide supplemental information: Within 30 Days of the occurrence of
the event giving rise to the request, unless Owner agrees in writing to allow an
additional period of time to ascertain more accurate data, Contractor shall
supplement the written notice provided in accordance with subparagraph a. above
with additional supporting data. Such additional data shall include, at a minimum: the
amount of compensation requested, itemized in accordance with the procedure set
forth herein; specific facts, circumstances, and analysis that confirms not only that
Contractor suffered the damages claimed, but that the damages claimed were
actually a result of the act, event, or condition complained of and that the Contract
Documents provide entitlement to an equitable adjustment to Contractor for such act,
event, or condition; and documentation sufficiently detailed to permit an informed
analysis of the request by Owner. When the request for compensation relates to a
delay, or other change in Contract Time, Contractor shall demonstrate the impact on
the critical path, in accordance with Section 7.03C. Failure to provide such additional
information and documentation within the time allowed or within the format required
shall, to the extent Owner’s interests are prejudiced, constitute a waiver of
Contractor’s right to an equitable adjustment.
d. Contractor to proceed with Work as directed: Pending final resolution of any request
made in accordance with this paragraph, unless otherwise agreed in writing,
Contractor shall proceed diligently with performance of the Work.
e. Contractor to combine requests for same event together: Any requests by Contractor
for an equitable adjustment in the Contract Sum and in the Contract Time that arise
out of the same event(s) shall be submitted together.
3. Methods for calculating Change Order amount: The value of any Work covered by a
Change Order, or of any request for an equitable adjustment in the Contract Sum, shall
be determined by one of the following methods:
a. Fixed Price: On the basis of a fixed price as determined in paragraph 7.02B.
b. Unit Prices: By application of unit prices to the quantities of the items involved as
determined in paragraph 7.02C.
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c. Time and Materials: On the basis of time and material as determined in paragraph
7.02D.
4. Fixed price method is default; Owner may direct otherwise: When Owner has requested
Contractor to submit a Change Order Proposal, Owner may direct Contractor as to
which method in subparagraph 3 above to use when submitting its proposal. Otherwise,
Contractor shall determine the value of the Work, or of a request for an equitable
adjustment, on the basis of the fixed price method.
B. Change Order Pricing – Fixed Price
Procedures: When the fixed price method is used to determine the value of any Work
covered by a Change Order, or of a request for an equitable adjustment in the Contract
Sum, the following procedures shall apply:
1. Breakdown and itemization of details on COP: Contractor’s Change Order Proposal, or
request for adjustment in the Contract Sum, shall be accompanied by a complete
itemization of the costs, including labor, material, subcontractor costs, and overhead and
profit. The costs shall be itemized in the manner set forth below, and shall be submitted
on breakdown sheets in a form approved by Owner.
2. Use of industry standards in calculating costs: All costs shall be calculated based upon
appropriate industry standard methods of calculating labor, material quantities, and
equipment costs.
3. Costs contingent on Owner’s actions: If any of Contractor’s pricing assumptions are
contingent upon anticipated actions of Owner, Contractor shall clearly state them in the
proposal or request for an equitable adjustment.
4. Markups on additive and deductive Work: The cost of any additive or deductive changes
in the Work shall be calculated as set forth below, except that overhead and profit shall
not be included on deductive changes in the Work. Where a change in the Work
involves additive and deductive work by the same Contractor or Subcontractor, small
tools, overhead, profit, bond and insurance markups will apply to the net difference.
5. Breakdown not required if change less than $1,000: If the total cost of the change in the
Work or request for equitable adjustment does not exceed $1,000, Contractor shall not
be required to submit a breakdown if the description of the change in the Work or
request for equitable adjustment is sufficiently definitive for Owner to determine fair
value.
6. Breakdown required if change between $1,000 and $2,500: If the total cost of the
change in the Work or request for equitable adjustment is between $1,000 and $2,500,
Contractor may submit a breakdown in the following level of detail if the description of
the change in the Work or if the request for equitable adjustment is sufficiently definitive
to permit the Owner to determine fair value:
a. lump sum labor;
b. lump sum material;
c. lump sum equipment usage;
d. overhead and profit as set forth below; and
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e. insurance and bond costs as set forth below.
7. Components of increased cost: Any request for adjustment of Contract Sum based upon
the fixed price method shall include only the following items:
a. Craft labor costs: These are the labor costs determined by multiplying the estimated
or actual additional number of craft hours needed to perform the change in the Work
by the hourly labor costs. Craft hours should cover direct labor, as well as indirect
labor due to trade inefficiencies. The hourly costs shall be based on the following:
(1) Basic wages and benefits: Hourly rates and benefits as stated on the Department
of Labor and Industries approved “statement of intent to pay prevailing wages” or
a higher amount if approved by the Owner. Direct supervision shall be a
reasonable percentage not to exceed 15% of the cost of direct labor. No
supervision markup shall be allowed for a working supervisor’s hours.
(2) Worker’s insurance: Direct contributions to the City of Renton for industrial
insurance; medical aid; and supplemental pension, by the class and rates
established by the Department of Labor and Industries.
(3) Federal insurance: Direct contributions required by the Federal Insurance
Compensation Act; Federal Unemployment Tax Act; and the State
Unemployment Compensation Act.
(4) Travel allowance: Travel allowance and/or subsistence, if applicable, not
exceeding those allowances established by regional labor union agreements,
which are itemized and identified separately.
(5) Safety: Cost incurred due to the Washington Industrial Safety and Health Act,
which shall be a reasonable percentage not to exceed 2% of the sum of the
amounts calculated in (1), (2), and (3) above.
b. Material costs: This is an itemization of the quantity and cost of materials needed to
perform the change in the Work. Material costs shall be developed first from actual
known costs, second from supplier quotations or if these are not available, from
standard industry pricing guides. Material costs shall consider all available discounts.
Freight costs, express charges, or special delivery charges, shall be itemized.
c. Equipment costs: This is an itemization of the type of equipment and the estimated or
actual length of time the construction equipment appropriate for the Work is or will be
used on the change in the Work. Costs will be allowed for construction equipment
only if used solely for the changed Work, or for additional rental costs actually
incurred by the Contractor. Equipment charges shall be computed on the basis of
actual invoice costs or if owned, from the current edition of one of the following
sources:
(1) Associated General Contractors Washington State Department of Transportation
(AGC WSDOT) Equipment Rental Agreement current edition, on the Contract
execution date.
(2) The National Electrical Contractors Association for equipment used on electrical
work.
(3) The Mechanical Contractors Association of America for equipment used on
mechanical work.
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The Equipment Watch Rental Rate Blue Book shall be used as a basis for
establishing rental rates of equipment not listed in the above sources. The maximum
rate for standby equipment shall not exceed that shown in the AGC WSDOT
Equipment Rental Agreement, current edition on the Contract execution date.
d. Allowance for small tools, expendables & consumable supplies: Small tools consist of
tools which cost $250 or less and are normally furnished by the performing
contractor. The maximum rate for small tools shall not exceed the following:
(1) 3% for Contractor: For Contractor, 3% of direct labor costs.
(2) 5% for Subcontractors: For Subcontractors, 5% of direct labor costs.
Expendables and consumables supplies directly associated with the change in
Work must be itemized.
e. Subcontractor costs: This is defined as payments Contractor makes to
Subcontractors for changed Work performed by Subcontractors of any tier. The
Subcontractors’ cost of Work shall be calculated and itemized in the same manner as
prescribed herein for Contractor.
f. Allowance for overhead: This is defined as costs of any kind attributable to direct and
indirect delay, acceleration, or impact, added to the total cost to Owner of any change
in the Contract Sum. If the Contractor is compensated under Section 7.03D, the
amount of such compensation shall be reduced by the amount Contractor is
otherwise entitled to under this subsection (f). This allowance shall compensate
Contractor for all non-craft labor, temporary construction facilities, field engineering,
schedule updating, as-built drawings, home office cost, B&O taxes, office
engineering, estimating costs, additional overhead because of extended time, and
any other cost incidental to the change in the Work. It shall be strictly limited in all
cases to a reasonable amount, mutually acceptable, or if none can be agreed upon to
an amount not to exceed the rates below:
(1) Projects less than $3 million: For projects where the Contract Award Amount is
under $3 million, the following shall apply:
(a) Contractor markup on Contractor Work: For Contractor, for any Work
actually performed by Contractor’s own forces, 16% of the first $50,000 of
the cost, and 4% of the remaining cost, if any.
(b) Subcontractor markup for Subcontractor Work: For each Subcontractor
(including lower tier subcontractors), for any Work actually performed by its
own forces, 16% of the first $50,000 of the cost, and 4% of the remaining
cost, if any.
(c) Contractor markup for Subcontractor Work : For Contractor, for any work
performed by its Subcontractor(s) 6% of the first $50,000 of the amount due
each Subcontractor, and 4% of the remaining amount if any.
(d) Subcontractor markup for lower tier Subcontractor Work: For each
Subcontractor, for any Work performed by its Subcontractor(s) of any lower
tier, 4% of the first $50,000 of the amount due the sub-Subcontractor, and
2% of the remaining amount if any.
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(e) Basis of cost applicable for markup: The cost to which overhead is to be
applied shall be developed in accordance with Section 7.02B 7a. – e.
(2) Projects more than $3 million: For projects where the Contract Award Amount is
equal to or exceeds $3 million, the following shall apply:
(a) Contractor markup on Contractor Work: For Contractor, for any Work
actually performed by Contractor’s own forces, 12% of the first $50,000 of
the cost, and 4% of the remaining cost, if any.
(b) Subcontractor markup for Subcontractor Work: For each Subcontractor
(including lower tier subcontractors), for any Work actually performed by its
own forces, 12% of the first $50,000 of the cost, and 4% of the remaining
cost, if any.
(c) Contractor markup for Subcontractor Work : For Contractor, for any Work
performed by its Subcontractor(s), 4% of the first $50,000 of the amount due
each Subcontractor, and 2% of the remaining amount if any.
(d) Subcontractor markup for lower tier Subcontractor Work: For each
Subcontractor, for any Work performed by its Subcontractor(s) of any lower
tier, 4% of the first $50,000 of the amount due the sub-Subcontractor, and
2% of the remaining amount if any.
(e) Basis of cost applicable for markup: The cost to which overhead is to be
applied shall be developed in accordance with Section 7.02B 7a. – e.
g. Allowance for profit: Allowance for profit is an amount to be added to the cost of any
change in contract sum, but not to the cost of change in Contract Time for which
contractor has been compensated pursuant to the conditions set forth in Section
7.03. It shall be limited to a reasonable amount, mutually acceptable, or if none can
be agreed upon, to an amount not to exceed the rates below:
(1) Contractor / Subcontractor markup for self-performed Work: For Contractor or
Subcontractor of any tier for work performed by their forces, 6% of the cost
developed in accordance with Section 7.02B 7a. – e.
(2) Contractor / Subcontractor markup for Work performed at lower tier: For
Contractor or Subcontractor of any tier for work performed by a subcontractor of
a lower tier, 4% of the subcontract cost developed in accordance with Section
7.02B 7a. – h.
h. Insurance and bond premiums: Cost of change in insurance or bond premium: This is
defined as:
(1) Contractor’s liability insurance: The cost of any changes in Contractor’s liability
insurance arising directly from execution of the Change Order; and
(2) Payment and Performance Bond: The cost of the additional premium for
Contractor’s bond arising directly from the changed Work.
The cost of any change in insurance or bond premium shall be added after
overhead and allowance for profit are calculated in accordance with
subparagraph f. and g above.
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C. Change Order Pricing – Unit Prices
1. Content of Owner authorization: Whenever Owner authorizes Contractor to perform
Work on a unit-price basis, Owner’s authorization shall clearly state:
a. Scope: Scope of work to be performed;
b. Reimbursement basis: Type of reimbursement including pre-agreed rates for material
quantities; and
c. Reimbursement limit: Cost limit of reimbursement.
2. Contractor responsibilities: Contractor shall:
a. Cooperate with Owner and assist in monitoring the Work being performed. As
requested by Owner, Contractor shall identify workers assigned to the Change Order
Work and areas in which they are working;
b. Leave access as appropriate for quantity measurement; and
c. Not exceed any cost limit(s) without Owner’s prior written approval.
3. Cost breakdown consistent with Fixed Price requirements: Contractor shall submit costs
in accordance with paragraph 7.02B and satisfy the following requirements:
a. Unit prices must include overhead, profit, bond and insurance premiums: Unit prices
shall include reimbursement for all direct and indirect costs of the Work, including
overhead, profit, bond, and insurance costs; and
b. Owner verification of quantities: Quantities must be supported by field measurement
statements signed by Owner.
D. Change Order Pricing – Time-and-Material Prices
1. Content of Owner authorization: Whenever Owner authorizes Contractor to perform
Work on a time-and-material basis, Owner’s authorization shall clearly state:
a. Scope: Scope of Work to be performed;
b. Reimbursement basis: Type of reimbursement including pre-agreed rates, if any, for
material quantities or labor; and
c. Reimbursement limit: Cost limit of reimbursement.
2. Contractor responsibilities: Contractor shall:
a. Identify workers assigned: Cooperate with Owner and assist in monitoring the Work
being performed. As requested by Owner, identify workers assigned to the Change
Order Work and areas in which they are working;
b. Provide daily timesheets: Identify on daily time sheets all labor performed in
accordance with this authorization. Submit copies of daily time sheets within 2
working days for Owner’s review.
c. Allow Owner to measure quantities: Leave access as appropriate for quantity
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measurement;
d. Perform Work efficiently: Perform all Work in accordance with this section as
efficiently as possible; and
e. Not exceed Owner’s cost limit: Not exceed any cost limit(s) without Owner’s prior
written approval.
3. Cost breakdown consistent with Fixed Price requirements: Contractor shall submit costs
in accordance with paragraph 7.02B and additional verification supported by:
a. Timesheets: Labor detailed on daily time sheets; and
b. Invoices: Invoices for material.
7.03 CHANGE IN THE CONTRACT TIME
A. COP requests for Contract Time: The Contract Time shall only be changed by a Change
Order. Contractor shall include any request for a change in the Contract Time in its Change
Order Proposal.
B. Time extension permitted if not Contractor’s fault: If the time of Contractor’s performance is
changed due to an act of Force Majeure, or due to the fault or negligence of Owner or
anyone for whose acts Owner is responsible, Contractor shall be entitled to make a request
for an equitable adjustment in the Contract Time in accordance with the following
procedure. No adjustment in the Contract Time shall be allowed to the extent Contractor’s
changed time of performance is due to the fault or negligence of Contractor, or anyone for
whose acts Contractor is responsible.
1. Notice and record keeping for Contract Time request: A request for an equitable
adjustment in the Contract Time shall be based on written notice delivered within 7 Days
of the occurrence of the event giving rise to the request. If Contractor believes it is
entitled to adjustment of Contract Time, Contractor shall immediately notify Owner and
begin to keep and maintain complete, accurate, and specific daily records. Contractor
shall give Owner access to any such record and if requested, shall promptly furnish
copies of such record to Owner.
2. Timing and content of Contractor’s Notice: Contractor shall not be entitled to an
adjustment in the Contract Time for any events that occurred more than 7 Days before
Contractor’s written notice to Owner. The written notice shall set forth, at a minimum, a
description of: the event giving rise to the request for an equitable adjustment in the
Contract Time; the nature of the impacts to Contractor and its Subcontractors of any tier,
if any; and to the extent possible the amount of the adjustment in Contract Time
requested. Failure to properly give such written notice shall, to the extent Owner’s
interests are prejudiced, constitute a waiver of Contractor’s right to an equitable
adjustment.
3. Contractor to provide supplemental information: Within 30 Days of the occurrence of the
event giving rise to the request, unless Owner agrees in writing to allow an additional
period of time to ascertain more accurate data, Contractor shall supplement the written
notice provided in accordance with subparagraph 7.03B.2 with additional supporting
data. Such additional data shall include, at a minimum: the amount of delay claimed,
itemized in accordance with the procedure set forth herein; specific facts,
circumstances, and analysis that confirms not only that Contractor suffered the delay
claimed, but that the delay claimed was actually a result of the act, event, or condition
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complained of, and that the Contract Documents provide entitlement to an equitable
adjustment in Contract Time for such act, event, or condition; and supporting
documentation sufficiently detailed to permit an informed analysis of the request by
Owner. Failure to provide such additional information and documentation within the time
allowed or within the format required shall, to the extent Owner’s interests are
prejudiced, constitute a waiver of Contractor’s right to an equitable adjustment.
4. Contractor to proceed with Work as directed: Pending final resolution of any request in
accordance with this paragraph, unless otherwise agreed in writing, Contractor shall
proceed diligently with performance of the Work.
C. Contractor to demonstrate impact on critical path of schedule: Any change in the Contract
Time covered by a Change Order, or based on a request for an equitable adjustment in the
Contract Time, shall be limited to the change in the critical path of Contractor’s schedule
attributable to the change of Work or event(s) giving rise to the request for equitable
adjustment. Any Change Order Proposal or request for an adjustment in the Contract Time
shall demonstrate the impact on the critical path of the schedule. Contractor shall be
responsible for showing clearly on the Progress Schedule that the change or event: had a
specific impact on the critical path, and except in case of concurrent delay, was the sole
cause of such impact; and could not have been avoided by resequencing of the Work or
other reasonable alternatives.
D. Cost of change in Contract Time: Contractor may request compensation for the cost of a
change in Contract Time in accordance with this paragraph, 7.03D, subject to the following
conditions:
1. Must be solely fault of Owner or A/E: The change in Contract Time shall solely be
caused by the fault or negligence of Owner or A/E;
2. Procedures: Contractor shall follow the procedure set forth in paragraph 7.03B;
3. Demonstrate impact on critical path: Contractor shall establish the extent of the change
in Contract Time in accordance with paragraph 7.03C; and
4. Limitations on daily costs: The daily cost of any change in Contract Time shall be limited
to the items below, less the amount of any change in the Contract Sum the Contractor
may otherwise be entitled to pursuant to Section 7.02B 7f for any change in the Work
that contributed to this change in Contract Time:
a. Non-productive supervision or labor: cost of nonproductive field supervision or labor
extended because of delay;
b. Weekly meetings and indirect activities: cost of weekly meetings or similar indirect
activities extended because of the delay;
c. Temporary facilities or equipment rental: cost of temporary facilities or equipment
rental extended because of the delay;
d. Insurance premiums: cost of insurance extended because of the delay;
e. Overhead: general and administrative overhead in an amount to be agreed upon, but
not to exceed 3% of the Contract Award Amount divided by the originally specified
Contract Time for each Day of the delay.
PART 8 – CLAIMS AND DISPUTE RESOLUTION
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8.01 CLAIMS PROCEDURE
E. Claim is Contractor’s remedy: If the parties fail to reach agreement on the terms of any
Change Order for Owner-directed Work as provided in Section 7.01, or on the resolution of
any request for an equitable adjustment in the Contract Sum as provided in Section 7.02 or
the Contract Time as provided in Section 7.03, Contractor’s only remedy shall be to file a
Claim with Owner as provided in this section.
F. Claim filing deadline for Contractor: Contractor shall file its Claim within 120 Days from
Owner’s final offer made in accordance with paragraph 7.01E, or by the date of Final
Acceptance, whichever occurs first.
G. Claim must cover all costs and be documented: The Claim shall be deemed to cover all
changes in cost and time (including direct, indirect, impact, and consequential) to which
Contractor may be entitled. It shall be fully substantiated and documented. At a minimum,
the Claim shall contain the following information:
1. Factual statement of Claim : A detailed factual statement of the Claim for additional
compensation and time, if any, providing all necessary dates, locations, and items of
Work affected by the Claim;
2. Dates: The date on which facts arose which gave rise to the Claim;
3. Owner and A/E employee’s knowledgeable about Claim: The name of each employee of
Owner or A/E knowledgeable about the Claim;
4. Support from Contract Documents: The specific provisions of the Contract Documents
which support the Claim;
5. Identification of other supporting information: The identification of any documents and
the substance of any oral communications that support the Claim;
6. Copies of supporting documentation: Copies of any identified documents, other than the
Contract Documents, that support the Claim;
7. Details on Claim for Contract Time: If an adjustment in the Contract Time is sought: the
specific days and dates for which it is sought; the specific reasons Contractor believes
an extension in the Contract Time should be granted; and Contractor’s analysis of its
Progress Schedule to demonstrate the reason for the extension in Contract Time;
8. Details on Claim for adjustment of Contract Sum: If an adjustment in the Contract Sum
is sought, the exact amount sought and a breakdown of that amount into the categories
set forth in, and in the detail as required by Section 7.02; and
9. Statement certifying Claim: A statement certifying, under penalty of perjury, that the
Claim is made in good faith, that the supporting cost and pricing data are true and
accurate to the best of Contractor’s knowledge and belief, that the Claim is fully
supported by the accompanying data, and that the amount requested accurately reflects
the adjustment in the Contract Sum or Contract Time for which Contractor believes
Owner is liable.
H. Owner’s response to Claim filed: After Contractor has submitted a fully documented Claim
that complies with all applicable provisions of Parts 7 and 8, Owner shall respond, in
writing, to Contractor as follows:
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1. Response time for Claim less than $50,000: If the Claim amount is less than $50,000,
with a decision within 60 Days from the date the Claim is received; or
2. Response time for Claim of $50,000 or more: If the Claim amount is $50,000 or more,
with a decision within 60 Days from the date the Claim is received, or with notice to
Contractor of the date by which it will render its decision. Owner will then respond with a
written decision in such additional time.
I. Owner’s review of Claim and finality of decision: To assist in the review of Contractor’s
Claim, Owner may visit the Project site, or request additional information, in order to fully
evaluate the issues raised by the Claim. Contractor shall proceed with performance of the
Work pending final resolution of any Claim. Owner’s written decision as set forth above
shall be final and conclusive as to all matters set forth in the Claim, unless Contractor
follows the procedure set forth in Section 8.02.
J. Waiver of Contractor rights for failure to comply with this Section: Any Claim of the
Contractor against the Owner for damages, additional compensation, or additional time,
shall be conclusively deemed to have been waived by the Contractor unless made in
accordance with the requirements of this Section.
8.02 ARBITRATION
A. Timing of Contractor’s demand for arbitration: If Contractor disagrees with Owner’s
decision rendered in accordance with paragraph 8.01D, Contractor shall provide Owner
with a written demand for arbitration. No demand for arbitration of any such Claim shall be
made later than 30 Days after the date of Owner’s decision on such Claim; failure to
demand arbitration within said 30 Day period shall result in Owner’s decision being final and
binding upon Contractor and its Subcontractors.
B. Filing of Notice for arbitration: Notice of the demand for arbitration shall be filed with the
American Arbitration Association (AAA), with a copy provided to Owner. The parties shall
negotiate or mediate under the Voluntary Construction Mediation Rules of the AAA, or
mutually acceptable service, before seeking arbitration in accordance with the Construction
Industry Arbitration Rules of AAA as follows:
1. Claims less than $30,000: Disputes involving $30,000 or less shall be conducted in
accordance with the Northwest Region Expedited Commercial Arbitration Rules; or
2. Claims greater than $30,000: Disputes over $30,000 shall be conducted in accordance
with the Construction Industry Arbitration Rules of the AAA, unless the parties agree to
use the expedited rules.
C. Arbitration is forum for resolving Claims: Claims arising out of the Work shall be resolved
by arbitration. The judgment upon the arbitration award may be entered, or review of the
award may occur, in the superior court having jurisdiction thereof. No independent legal
action relating to or arising from the Work shall be maintained.
D. Settlement outside of arbitration to be documented in Change Order: If the parties resolve
the Claim prior to arbitration judgment, the terms of the resolution shall be incorporated in a
Change Order. The Change Order shall constitute full payment and final settlement of the
Claim, including all claims for time and for direct, indirect, or consequential costs, including
costs of delays, inconvenience, disruption of schedule, or loss of efficiency or productivity.
8.03 CLAIMS AUDITS
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A. Owner may audit Claims: All Claims filed against Owner shall be subject to audit at any
time following the filing of the Claim. Failure of Contractor, or Subcontractors of any tier, to
maintain and retain sufficient records to allow Owner to verify all or a portion of the Claim or
to permit Owner access to the books and records of Contractor, or Subcontractors of any
tier, shall constitute a waiver of the Claim and shall bar any recovery.
B. Contractor to make documents available: In support of Owner audit of any Claim,
Contractor shall, upon request, promptly make available to Owner the following documents:
1. Daily time sheets and supervisor’s daily reports;
2. Collective bargaining agreements;
3. Insurance, welfare, and benefits records;
4. Payroll registers;
5. Earnings records;
6. Payroll tax forms;
7. Material invoices, requisitions, and delivery confirmations;
8. Material cost distribution worksheet;
9. Equipment records (list of company equipment, rates, etc.);
10. Vendors’, rental agencies’, Subcontractors’, and agents’ invoices;
11. Contracts between Contractor and each of its Subcontractors, and all lower-tier
Subcontractor contracts and supplier contracts;
12. Subcontractors’ and agents’ payment certificates;
13. Cancelled checks (payroll and vendors);
14. Job cost report, including monthly totals;
15. Job payroll ledger;
16. Planned resource loading schedules and summaries;
17. General ledger;
18. Cash disbursements journal;
19. Financial statements for all years reflecting the operations on the Work. In addition, the
Owner may require, if it deems it appropriate, additional financial statements for 3 years
preceding execution of the Work;
20. Depreciation records on all company equipment whether these records are maintained
by the company involved, its accountant, or others;
21. If a source other than depreciation records is used to develop costs for Contractor’s
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internal purposes in establishing the actual cost of owning and operating equipment, all
such other source documents;
22. All nonprivileged documents which relate to each and every Claim together with all
documents which support the amount of any adjustment in Contract Sum or Contract
Time sought by each Claim;
23. Work sheets or software used to prepare the Claim establishing the cost components
for items of the Claim including but not limited to labor, benefits and insurance,
materials, equipment, Subcontractors, all documents which establish the time periods,
individuals involved, the hours for the individuals, and the rates for the individuals; and
24. Work sheets, software, and all other documents used by Contractor to prepare its bid.
C. Contractor to provide facilities for audit and shall cooperate: The audit may be performed by
employees of Owner or a representative of Owner. Contractor, and its Subcontractors, shall
provide adequate facilities acceptable to Owner, for the audit during normal business hours.
Contractor, and all Subcontractors, shall make a good faith effort to cooperate with Owner’s
auditors.
PART 9 – TERMINATION OF THE WORK
9.01 TERMINATION BY OWNER FOR CAUSE
A. 7 Day Notice to Terminate for Cause: Owner may, upon 7 Days written notice to Contractor
and to its surety, terminate (without prejudice to any right or remedy of Owner) the Work, or
any part of it, for cause upon the occurrence of any one or more of the following events:
1. Contractor fails to prosecute Work : Contractor fails to prosecute the Work or any portion
thereof with sufficient diligence to ensure Substantial Completion of the Work within the
Contract Time;
2. Contractor files for bankruptcy: Contractor is adjudged bankrupt, makes a general
assignment for the benefit of its creditors, or a receiver is appointed on account of its
insolvency;
3. Contractor fails to correct Work : Contractor fails in a material way to replace or correct
Work not in conformance with the Contract Documents;
4. Contractor fails to supply workers or materials: Contractor repeatedly fails to supply
skilled workers or proper materials or equipment;
5. Contractor failure to pay Subcontractors or labor: Contractor repeatedly fails to make
prompt payment due to Subcontractors or for labor;
6. Contractor violates laws: Contractor materially disregards or fails to comply with laws,
ordinances, rules, regulations, or orders of any public authority having jurisdiction; or
7. Contractor is in material breach of Contract: Contractor is otherwise in material breach
of any provision of the Contract Documents.
B. Owner’s actions upon termination: Upon termination, Owner may at its option:
1. Take possession of Project site: Take possession of the Project site and take
possession of or use all materials, equipment, tools, and construction equipment and
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GENERAL CONDITIONS
February 1, 2018 00 7200-44
machinery thereon owned by Contractor to maintain the orderly progress of, and to
finish, the Work;
2. Accept assignment of Subcontracts: Accept assignment of subcontracts pursuant to
Section 5.20; and
3. Finish the Work: Finish the Work by whatever other reasonable method it deems
expedient.
C. Surety’s role: Owner’s rights and duties upon termination are subject to the prior rights and
duties of the surety, if any, obligated under any bond provided in accordance with the
Contract Documents.
D. Contractor’s required actions: When Owner terminates the Work in accordance with this
section, Contractor shall take the actions set forth in paragraph 9.02B, and shall not be
entitled to receive further payment until the Work is accepted.
E. Contractor to pay for unfinished Work: If the unpaid balance of the Contract Sum exceeds
the cost of finishing the Work, including compensation for A/E’s services and expenses
made necessary thereby and any other extra costs or damages incurred by Owner in
completing the Work, or as a result of Contractor’s actions, such excess shall be paid to
Contractor. If such costs exceed the unpaid balance, Contractor shall pay the difference to
Owner. These obligations for payment shall survive termination.
F. Contractor and Surety still responsible for Work performed: Termination of the Work in
accordance with this section shall not relieve Contractor or its surety of any responsibilities
for Work performed.
G. Conversion of “Termination for Cause” to “Termination for Convenience”: If Owner
terminates Contractor for cause and it is later determined that none of the circumstances
set forth in paragraph 9.01A exist, then such termination shall be deemed a termination for
convenience pursuant to Section 9.02.
9.02 TERMINATION BY OWNER FOR CONVENIENCE
A. Owner Notice of Termination for Convenience: Owner may, upon written notice, terminate
(without prejudice to any right or remedy of Owner) the Work, or any part of it, for the
convenience of Owner.
B. Contractor response to termination Notice: Unless Owner directs otherwise, after receipt of
a written notice of termination for either cause or convenience, Contractor shall promptly:
1. Cease Work: Stop performing Work on the date and as specified in the notice of
termination;
2. No further orders or Subcontracts: Place no further orders or subcontracts for materials,
equipment, services or facilities, except as may be necessary for completion of such
portion of the Work as is not terminated;
3. Cancel orders and Subcontracts: Cancel all orders and subcontracts, upon terms
acceptable to Owner, to the extent that they relate to the performance of Work
terminated;
4. Assign orders and Subcontracts to Owner: Assign to Owner all of the right, title, and
interest of Contractor in all orders and subcontracts;
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GENERAL CONDITIONS
February 1, 2018 00 7200-45
5. Take action to protect the Work: Take such action as may be necessary or as directed
by Owner to preserve and protect the Work, Project site, and any other property related
to this Project in the possession of Contractor in which Owner has an interest; and
6. Continue performance not terminated: Continue performance only to the extent not
terminated
C. Terms of adjustment in Contract Sum if Contract terminated: If Owner terminates the Work
or any portion thereof for convenience, Contractor shall be entitled to make a request for
an equitable adjustment for its reasonable direct costs incurred prior to the effective date of
the termination, plus reasonable allowance for overhead and profit on Work performed prior
to termination, plus the reasonable administrative costs of the termination, but shall not be
entitled to any other costs or damages, whatsoever, provided however, the total sum
payable upon termination shall not exceed the Contract Sum reduced by prior payments.
Contractor shall be required to make its request in accordance with the provisions of Part 7.
D. Owner to determine whether to adjust Contract Time: If Owner terminates the Work or any
portion thereof for convenience, the Contract Time shall be adjusted as determined by
Owner.
PART 10 – MISCELLANEOUS PROVISIONS
10.01 GOVERNING LAW
Applicable law and venue: The Contract Documents and the rights of the parties herein shall be
governed by the laws of the State of Washington and the City of Renton. Venue shall be in King
County.
10.02 SUCCESSORS AND ASSIGNS
Bound to successors; Assignment of Contract: Owner and Contractor respectively bind
themselves, their partners, successors, assigns, and legal representatives to the other party
hereto and to partners, successors, assigns, and legal representatives of such other party in
respect to covenants, agreements, and obligations contained in the Contract Documents.
Neither party shall assign the Work without written consent of the other, except that Contractor
may assign the Work for security purposes, to a bank or lending institution authorized to do
business in the City of Renton. If either party attempts to make such an assignment without such
consent, that party shall nevertheless remain legally responsible for all obligations set forth in the
Contract Documents.
10.03 MEANING OF WORDS
Meaning of words used in Specifications: Unless otherwise stated in the Contract Documents,
words which have well-known technical or construction industry meanings are used in the
Contract Documents in accordance with such recognized meanings. Reference to standard
specifications, manuals, or codes of any technical society, organization, or association, or to the
code of any governmental authority, whether such reference be specific or by implication, shall
be to the latest standard specification, manual, or code in effect on the date for submission of
bids, except as may be otherwise specifically stated. Wherever in these Drawings and
Specifications an article, device, or piece of equipment is referred to in the singular manner,
such reference shall apply to as many such articles as are shown on the drawings, or required to
complete the installation.
10.04 RIGHTS AND REMEDIES
Renton City Hall Elevator Modernization
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00 7200
GENERAL CONDITIONS
February 1, 2018 00 7200-46
No waiver of rights: No action or failure to act by Owner or A/E shall constitute a waiver of a right
or duty afforded them under the Contract Documents, nor shall action or failure to act constitute
approval or an acquiescence in a breach therein, except as may be specifically agreed in writing.
10.05 CONTRACTOR REGISTRATION
Contractor must be registered or licensed: Pursuant to RCW 39.06, Contractor shall be
registered or licensed as required by the laws of the City of Renton, including but not limited to
RCW 18.27.
10.06 TIME COMPUTATIONS
Computing time: When computing any period of time, the day of the event from which the period
of time begins shall not be counted. The last day is counted unless it falls on a weekend or legal
holiday, in which event the period runs until the end of the next day that is not a weekend or
holiday. When the period of time allowed is less than 7 days, intermediate Saturdays, Sundays,
and legal holidays are excluded from the computation.
10.07 RECORDS RETENTION/PUBLIC RECORDS REQUESTS
A. Six-year records retention period: The wage, payroll, and cost records of Contractor, and its
Subcontractors, and all records subject to audit in accordance with Section 8.03, shall be
retained for a period of not less than 6 years after the date of Final Acceptance.
B. Record Keeping and Reporting: Contractor shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Services provided in the
performance of this Agreement. The Contractor agrees to provide access to and copies of
any records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW).
C. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Contractor shall make a due diligent search
of all records in its possession, including, but not limited to, e-mail, correspondence, notes,
saved telephone messages, recordings, photos, or drawings and provide them to the City
for production. In the event Contractor believes said records need to be protected from
disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall
indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees,
attendant to any claim or litigation related to a Public Records Act request for which
Contractor has responsive records and for which Contractor has withheld records or
information contained therein, or not provided them to the City in a timely manner.
Contractor shall produce for distribution any and all records responsive to the Public
Records Act request in a timely manner, unless those records are protected by court order.
10.08 THIRD-PARTY AGREEMENTS
No third-party relationships created: The Contract Documents shall not be construed to create a
contractual relationship of any kind between: A/E and Contractor; Owner and any Subcontractor;
or any persons other than Owner and Contractor.
10.09 ANTITRUST ASSIGNMENT
Contractor assigns overcharge amounts to Owner: Owner and Contractor recognize that in
actual economic practice, overcharges resulting from antitrust violations are in fact usually borne
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00 7200
GENERAL CONDITIONS
February 1, 2018 00 7200-47
by the purchaser. Therefore, Contractor hereby assigns to Owner any and all claims for such
overcharges as to goods, materials, and equipment purchased in connection with the Work
performed in accordance with the Contract Documents, except as to overcharges which result
from antitrust violations commencing after the Contract Sum is established and which are not
passed on to Owner under a Change Order. Contractor shall put a similar clause in its
Subcontracts, and require a similar clause in its sub- Subcontracts, such that all claims for such
overcharges on the Work are passed to Owner by Contractor.
10.10 HEADINGS AND CAPTIONS
Headings for convenience only: All headings and captions used in these General Conditions are
only for convenience of reference, and shall not be used in any way in connection with the
meaning, effect, interpretation, construction, or enforcement of the General Conditions, and do
not define the limit or describe the scope or intent of any provision of these General Conditions.
END OF SECTION 00 7200
Renton City Hall Elevator Modernization
City of Renton
00 8000
PROPOSAL BID BOND
February 1, 2018 00 8000-1
Proposal Bid Bond
KNOW ALL MEN BY THESE PRESENTS, That we, [Contractor] ___________________
____________________of [address] ____________________________________________ as Principal,
and [Surety] __________________________________________________________________________
a corporation duly organized under the laws of the State of ____________________________________ ,
and authorized to do business in the State of Washington, as Surety, are held and firmly bound unto the
City of Renton in the sum of five (5) percent of the total amount of the bid proposal of said Principal for the
work hereinafter described, for the payment of which, well and truly to be made, we bind ourselves, our
heirs, executors, administrators and assigns, and successors and assigns, jointly and severally, firmly by
these presents.
The condition of this bond is such, that whereas the Principal herein is herewith submitting his/her or its
sealed proposal for the following construction, to wit:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
said bid and proposal, by reference thereto, being made a part hereof.
NOW, THEREFORE, if the said proposal bid by said Principal be accepted, and the contract be
awarded to said Principal, and if said Principal shall duly make and enter into and execute said contract
and shall furnish performance bond as required by the City of Renton within a period of ten (10) days from
and after said award, exclusive of the day of such award, then this obligation shall be null and void,
otherwise it shall remain and be in full force and effect.
IN THE EVENT the Principal, following award, fails to execute an Agreement with the City of
Renton in accordance with the terms of the Proposal and furnish a performance bond with Surety or
Sureties approved by the City of Renton within ten (10) days from and after said award, then Principal
shall forfeit the Bid Bond/Bid Proposal Deposit or Surety shall immediately pay and forfeit to the City of
Renton the amount of the Proposal Bid Bond, as set forth in RCW 35A.40.200 and RCW 35.23.352.
IN TESTIMONY WHEREOF, the Principal and Surety have caused these presents to be signed and
sealed this ___________________________ day of ___________________________ , ________.
________________________________ ________________________________
[Principal] [Surety]
________________________________ ________________________________
[Signature of authorized official] [Signature of authorized official]
________________________________ By: _____________________________
[Title] [Attorney-in-Fact]
________________________________
[Address]
________________________________
________________________________
[Telephone Number]
00 8001
AGREEMENT
CONTRACT NO. [Enter Contract #]
THIS AGREEMENT, made and entered into this [Enter Date] day of [Enter Month], [Enter Year] by and between the CITY
OF RENTON, Washington, a municipal corporation of the State of Washington, hereinafter referred to as "City” and
[Enter Contractor name], hereinafter referred to as "Contractor."
Now, therefore the parties agree as follows:
1. Agreement. This agreement incorporates the following documents as if fully set forth herein: the City’s Contract
Bid Documents for the Project, including but not limited to Bid package, Instructions to Bidder, General
Conditions Addenda, Proposal Form, Supplemental Conditions, Special Provisions, Contract Plans, and
Amendments to the Standard Specifications; Contractor’s Proposal and all documents submitted therewith in
response to the City’s Call for Bids Documents; and any additional documents referenced as comprising the
Contract and Contract Documents as revised by the Amendments and Special Provisions included with the City’s
Call for Bids and Contract Documents.
There are two (2) contracts for this bid project Agreement.
A. This contract for modernization, interim maintenance and warranty period and
B. In addition, Contractor shall also enter into 14 2102 CONTRACT AND GENERAL CONDITIONS AND
SPECIFICATIONS FOR ELEVATOR FULL SERVICE PREVENTIVE MAINTENANCE (“PREVENTIVE MAINTENANCE”)
which shall extend after the Warranty Period and final close out o f the modernization, interim maintenance and
warranty period.
2. Project. Contractor shall complete all work and furnish all labor, tools, materials, and equipment for the project
entitled [Enter Project name], [Enter Project number], including all changes to the Work and force account work,
in accordance with the Contract Documents.
3. Payments. City shall pay Contractor at the unit and lump sum prices, and by force account as specified in the
Proposal according to the Contract Documents as to time, manner, and condition of payment in a contract
amount not to exceed $___________, unless modified by an approved change order or addendum. The
payments to Contractor include the costs for all labor, tools, materials and equipment for the Work.
4. Completion Date. Contract time shall commence upon City's Notice to Proceed to Contractor. The Work under
this Agreement shall be completed within the time specified in the Contract Bid Documents. If the Physical
Work under this Agreement is not completed within the time specified, Contractor shall pay liquidated damages
and all engineering inspection and supervision costs to City as specified in the Contract Bid Documents.
5. Independent Contractor: Contractor’s employees, while engaged in the performance of any of Contractor’s
services under this Agreement, shall be considered employees of the Contractor and not employees, agents,
representatives of Renton and as a result, shall not be entitled to any coverage or benefits from the City of
Renton. Contractor’s relation to Renton shall be at all times as an independent contractor. Any and all
Workman’s Compensation Act claims on behalf of Contractor employees, and any and all claims made by a
third-party as a consequence of any negligent act or omission on the part of Contractor’s employees, while
engaged in services provided to be rendered under this Agreement, shall be the solely Contractor’s obligation
and responsibility.
Renton City Hall Elevator Modernization
City of Renton February 1, 2018
6. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement
or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington
at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor.
7. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is
illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full
force and effect.
8. Attorney's Fees. In the event litigation is commenced to enforce this Agreement, the prevailing party shall be
entitled to recover its costs, including reasonable attorney's and expert witness fees.
9. Disclaimer. No liability of Contractor shall attach to City by reason of entering into this Agreement, except as
expressly provided in this Agreement.
10. Counterparts. This Agreement is executed in two (2) identical counterparts, by the parties, each of which shall
for all purposes be deemed an original.
Renton City Hall Elevator Modernization
City of Renton February 1, 2018
IN WITNESS WHEREOF, the City has caused these presents to be signed by its Mayor and attested by its City Clerk and
the Contractor has hereunto set his hand and seal the day and year first above-written.
CONTRACTOR:
CITY OF RENTON:
President/Partner/Owner Denis Law, Mayor
ATTEST
Secretary Jason Seth, City Clerk
FIRM INFORMATION
d/b/a [Enter Firm name]
CHECK ONE: ☐ Limited Liability Company ☐ Partnership ☐ Corporation
STATE OF INCORPORATION: [Enter state of incorporation]
CONTRACTOR CONTACT INFORMATION:
CITY CONTACT INFORMATION:
[Address Line 1] City of Renton
[Address Line 2] 1055 South Grady Way
[City, State and Zip] Renton, WA 98057
[Enter Phone Number] [Enter Phone Number]
[Enter Fax Number or Email Address] [Enter Fax Number or Email Address]
Attention:
If business is a CORPORATION, the name of the corporation should be listed in full and both the President and Secretary must sign
the contract. OR, if one signature is permitted by corporation by-laws, a copy of the by-laws shall be furnished to the City and made
a part of the contract document.
If the business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business as) and fi rm or
trade name. Any one partner may sign the contract.
If the business is an limited Liability Company, an authorized managing member or manager must sign followed by his/her title.
00 8002
CONTRACT BOND TO THE CITY OF RENTON
KNOW ALL MEN BY THESE PRESENTS:
That we, the undersigned _______________________________________________________________
____________________________________________________________________________________
as principal, and _____________________________________ corporation organized and existing under
the laws of the State of ________________________ as a surety corporation, and qualified under the
laws of the State of Washington to become surety upon bonds of contractors with municipal
corporations, as surety are jointly and severally held and firmly bound to the City of Renton in the penal
sum of $_______________________________ for the payment of which sum on demand we bind
ourselves and our successors, heirs, administrators or person representatives, as the case may be.
This obligation is entered into pursuant to the statutes of the State of Washington, the Ordinance of the
City of Renton.
Dated at ______________, Washington, this ______________ day of ___________, 20___.
Nevertheless, the conditions of the above obligation are such that:
WHEREAS, under and pursuant to Contract No. __________ providing for construction of the Renton
City Hall Elevator Modernization; the Principal has accepted, or is about to accept, the contract, and
undertake to perform the work therein provided for in the manner and within the time set forth;
NOW, THEREFORE, this Performance and Payment Bond shall be satisfied and released only upon the
condition that Principal:
Faithfully performs all provisions of the Contract and changes authorized by Owner in the manner
and within the time specified as may be extended under the Contract;
Pays all laborers, mechanics, subcontractors, lower tier subcontractors, material persons, and all
other persons or agents who supply labor, equipment, or materials to the Project;
Indemnifies and holds Owner, its officers, and agents harmless from and against all claims, liabilities,
causes of action, damages, and costs for such payments for labor, equipment, and materials by
satisfying all claims and demands incurred under the Contract, and reimbursing and paying Owner
all expenses that Owner may incur in making good any default by Principal; and
Indemnifies and holds Owner harmless from all claims, liabilities, causes of action, damages and
costs, including property damages and personal injuries, resulting from any defect appearing or
developing in the material provided or workmanship performed under the Contract.
Pays all taxes incurred on said contract under title 50 and 51 Revised Code of Washington (RCW)
and all taxes imposed on the Principle under Title 82 RCW.
The indemnities to Owner shall also inure to the benefit of the Consulting Engineers and other design
professionals retained by Owner in connection with the Project.
No change, extension of time, alteration, or addition to the terms of the Contract or to the Work to be
performed under the Contract shall in any way affect Surety's obligation on the Performance Bond.
Surety hereby waives notice of any change, extension of time, alteration, or addition to the terms of the
Contract or the Work.
Renton City Hall Elevator Modernization Bond to the City of Renton
February 2018
This Contract Bond shall be governed and construed by the laws of the State of Washington, and venue
shall be in King County, Washington.
IN WITNESS WHEREOF, the parties have executed this instrument in two (2) identical counterparts this
_______ day of _________________, 20 ___.
Principal Surety
Signature Signature
Title Title
Name and address of local office of
agent and/or Surety Company:
00 8003
This form must be submitted with the Bid Proposal or as a Supplement to the Bid no later than 24
hours after the time for delivery of the Bid Proposal.
Certification of Compliance with Wage Payment Statutes
The bidder hereby certifies that, within the three -year period immediately preceding the bid
solicitation date , the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any
provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation
and notice of assessment issued by the Department of Labor and Industries or through a civil
judgment entered by a court of limited or general jurisdiction.
I certify under penalty of perjury under the laws of the State of Washington that the foregoing
is true and correct.
Bidder ’s Business Name
Signature of Authorized Official*
Printed Name
Title
Date
City
State
Check One:
Sole Proprietorship ☐ Partnership ☐ Joint Venture ☐ Corporation ☐
State of Incorporation, or if not a corporation, State w here business entity was formed:
If a co -partnership, give firm name unde r which business is transacted:
* If a corporation, proposal must be executed in the corporate name by the president or vice -president
(or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership,
proposal must be executed by a partner.
00 8004
NON-COLLUSION AFFIDAVIT
Being duly sworn, deposes and says, that he is the identical person who submitted the forgoing proposal
or bid, and that such bid is genuine and not sham or collusive or made in the interest or on behalf of any
person not therein named, and further, that the deponent has not directly induced or solicited any other
Bidder on the foregoing work or equipment to put in a sham bid, or any other person or corporation to
refrain from bidding, and that deponent has not in any manner sought by collusion to secure to himself or
to any other person any advantage over the other Bidder or Bidders.
AND
CERTIFICATION RE: ASSIGNMENT OF ANTI-TRUST CLAIMS TO PURCHASER
Vendor and purchaser recognize that in actual economic practice overcharges resulting from anti-trust
violations are in fact usually borne by the purchaser. Therefore, vendor hereby assigns to purchaser any
and all claims for such overcharges as to goods and materials purchased in connection with this order or
contract, except as to overcharges resulting from anti-trust violations commencing after the date of the
bid, quotation, or other event establishing the price under this order or contract. In addition, vendor
warrants and represents that such of his suppliers and subcontractors shall assign any and all such
claims to purchaser, subject to the aforementioned exception.
AND
MINIMUM WAGE AFFIDAVIT FORM
I, the undersigned, having been duly sworn, deposed, say and certify that in connection with the
performance of the work of this project, I will pay each classification of laborer, workman, or mechanic
employed in the performance of such work; not less than the prevailing rate of wage or not less than the
minimum rate of wages as specified in the principal contract: that I have rea d the above and foregoing
statement and certificate, know the contents thereof and the substance as set forth therein is true to my
knowledge and belief.
FOR: NON-COLLUSION AFFIDAVIT, ASSIGNMENT OF ANTI-TRUST CLAIMS TO PURCHASER
AND MINIMUM WAGE AFFIDAVIT
Renton City Hall Elevator Modernization / City of Renton
Name of Bidder's Firm
Signature of Authorized Representative of Bidder
Subscribed and sworn to before me on this day of , 20 .
Renton City Hall Elevator Modernization
City of Renton
01 1000
SUMMARY OF WORK
February 1, 2018 01 1000-1
SECTION 01 1000 SUMMARY OF WORK
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. This Section includes the following:
1. Work covered by the Contract Documents.
2. Type of contract.
3. Permits, fees and bonds.
4. Work sequence
5. Owner's occupancy requirements.
6. Contractor use of site and premises.
7. Work restrictions.
B. Related Sections include the following:
1. Division 1 Section “Temporary Facilities and Controls" for limitations and procedures
governing temporary use of Owner's facilities.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections apply to this Section.
1.03 PROJECT
A. Project Name: Renton City Hall Elevator Modernization
1. Owner's Name: City of Renton
2. Architect's Name: SM Stemper Architects, PLLC.
3. The Project consists of the following:
a. Modernization of (4) elevators at Renton City Hall.
(1) Confirm site conditions required for (4) elevator complete modernization. Provide
engineering to create submittals for approval and secure permit for elevator
modernization. Fabricate and install all elevator systems for (4) overhead traction
elevators to match capacity of existing.
(2) Provide interim maintenenace for same (4) elevators.
(3) Provide (1) year warrenty for same (4) elevators.
(4) Provide (5) year extended maintenance for same (4) eleavtors.
1.04 CONTRACT DESCRIPTION
A. Contract Type: One General Construction Contract and one Extended Mainrenance
Contract based on a single lump-sum price as described in Division 00 0003.
B. Work By Others
a. Owner shall engage a General Contractor to complete all Work By Others required
by code to complet elevator modernization. General Contractor shall work with
Contractor and in elevator spaces during the modernization.
1.05 PERMITS, FEES AND BONDS
A. No General Building Permit is required by this project.
B. All other permits and fees will be obtained and paid for by the Contractor.
Renton City Hall Elevator Modernization
City of Renton
01 1000
SUMMARY OF WORK
February 1, 2018 01 1000-2
1.06 WORK SEQUENCE
A. The work will be a single project
B. The Contractor shall schedule and supervise the work to accomplish completion within the
contract time.
C. The Contractor shall schedule any work that impairs Owner's facility operations to after
hours or weekends and only as approved by Owner.
1.07 OWNER OCCUPANCY
A. Cooperate with Owner to minimize conflict and to facilitate Owner's operations. Maintain
access to existing walkways, corridors, and other adjacent occupied or used facilities. Do
not close or obstruct roads, sidewalks, or driveways without written permission from Owner
and authorities having jurisdiction.
B. Adjacent work by others: The Owner may be executing other construction work on the site
simultaneous to the work of this contract.
1.08 CONTRACTOR USE OF SITE AND PREMISES
A. Construction Operations: Limited to elevators and project-related spaces.
B. Arrange use of site and premises to allow:
1. Work by Others.
2. Work by Owner.
C. Provide access to and from site as required by law.
1. Do not obstruct roadways, sidewalks, or other public ways without permit.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 1000
Renton City Hall Elevator Modernization
City of Renton
01 1130
HAZARDOUS MATERIALS
February 1, 2018 01 1130-1
SECTION 01 1130 HAZARDOUS MATERIALS
PART 1 – GENERAL PROVISIONS
1.01 SUMMARY
A. This Section includes administrative and procedural requirements for hazardous materials.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
1.03 OWNER NOTIFICATION
A. The Owner has had a Limited Good Faith Asbestos Survey preformed on the site and has
included the THERMATECH NORTHWEST, INC – LIMITED GOOD FAITH ASBESTOS
SURVEY dated May 22, 2017 as part of the bid documents.
1.04 CONTRACTOR NOTIFICATION
A. Provide the Owner with a complete list of all hazardous chemicals and other materials
intended to be used during execution of the project, including storage locations.
1.05 ASBESTOS CONTAINING MATERIAL AND LEAD PAINT
A. The Contractor shall bring to the attention of the Architect any material suspected of being
hazardous which is encountered during execution of the Work. The Owner will arrange for
tests to determine if the material is hazardous. If the material is found to be hazardous the
Owner will initiate the construction modification procedure for its abatement by the
Contractor.
B. Compliance with Regulations: All work shall comply with the applicable requirements of all
federal, state and local laws. The disposal of any hazardous materials encountered shall
also comply with the requirements of applicable federal, state and local laws. Where there
is a conflict between applicable regulations, the most stringent shall apply.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 1130
Renton City Hall Elevator Modernization
City of Renton
01 1200
DELEGATED DESIGN
February 1, 2018 01 1200-1
SECTION 01 1200 DELEGATED DESIGN
PART 1 – GENERAL
1.01 GENERAL
A. Section Includes: Requirements in this section apply to delegated design ("design-build")
building systems and fabricated assemblies identified in individual specification sections
B. The general provisions of the Contract, including General, Modified, and Supplemental
Conditions and other Division 1 Specification Sections, apply to this Section.
1.02 SUMMARY
A. Section Includes: Requirements in this section apply to delegated design ("design-build")
building systems and fabricated assemblies identified in individual specification sections
1. Elevator systems.
1.03 INTENT
A. The intent of Delegated Design Submittals required by this section is to account for
professional engineering responsibility for design, review and acceptance of components of
Work forming a part of permanent Work in accordance with Elevator Code, and that has
been assigned to a design entity other than Consultant including, but not limited to:
1. Design requiring compliance with ASME A17.1 and A17.2, current version.
B. Performance and Design Criteria: Provide products and systems complying with specific
performance and design criteria indicated where professional design services or
certifications by a design professional are specifically required of Contractor by Contract
Documents.
C. If criteria indicated are not sufficient to perform services or certification required, submit a
written request for additional information to the Architect.
D. Delegated design will be required for elements designed by a specialty professional, which
may include:
1. Elevator systems
2. Elements normally fabricated off-site
3. Elements requiring engineering, not normally a part of scope of services performed by
architectural; structural; mechanical; electrical; or other disciplines of Consultant.
1.04 STATUS OF BID DOCUMENTS
A. Coordinate shop drawings with existing building conditions.
PART 2 – PRODUCTS (Not Applicable)
PART 3 – EXECUTION (Not Applicable)
END OF SECTION 01 1200
Renton City Hall Elevator Modernization
City of Renton
01 1400
WORK RESTRICTIONS
February 1, 2018 01 1400-1
SECTION 01 1400 WORK RESTRICTIONS
PART 1 – GENERAL PROVISIONS
1.01 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
1.02 USE OF PREMISES
A. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of site
beyond areas in which the Work is indicated.
1. Driveways and Entrances: Unless otherwise indicated, keep driveways and entrances,
roadways, pathways and sidewalks clear and available to Owner, Owner's employees,
and emergency vehicles at all times. Do not use these areas for parking or storage of
materials.
a. Schedule deliveries to minimize use of driveways and entrances and to minimize
space and time requirements for storage of materials and equipment on-site.
b. Schedule work that will impact Owner's access to hours that will not impede such
access.
2. Hours of Operation: 7:00 am - 6:00 pm, Seven (7) days per week.
3. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner
or others unless permitted under the following conditions and then only after arranging to
provide temporary utility services according to requirements indicated.
a. Provide Owner not less than 72 hours’ notice in advance of proposed utility
interruptions.
b. Do not proceed with utility interruptions without Owner's written permission.
4. Always have a minimum of one (1) elevator in service.
B. Resources: During the execution of all site work, the contractor and all subcontractors shall
comply with the regulations regarding archaeological resources (Chapters 27.34, 26.53,
27.44, 79.01, and 79.90 RCW, and Chapter 25.48 WAC) as applicable.
1.03 NOISE CONTROL
A. Durring normal business hours do not create any noise exceeding 75dB inside Renton City
Hall.
B. Work exceeding the allowable dB level may be performed with approval from Owner.
C. Air Compressors and Rattle Guns: Equip air compressors with silencing packages.
Electric-driven compressors are preferred. Use of rattle guns is acceptable with Owner
permission and on off hours.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 1400
Renton City Hall Elevator Modernization
City of Renton
01 2000
PRICE AND PAYMENT
PROCEDURES
February 1, 2018 01 2000-1
SECTION 01 2000 PRICE AND PAYMENT PROCEDURES
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Procedures for preparation and submittal of applications for progress payments.
B. Documentation of changes in Contract Sum and Contract Time.
C. Modification procedures.
D. Procedures for preparation and submittal of application for final payment.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and Division 1 specification sections, apply to this section.
B. Section 01 2200 - Unit Prices: payment and modification procedures relating to unit prices.
C. Section 01 2300 - Allowances: Payment procedures relating to allowances.
D. See General Conditions all requirements pertaining to retainage.
1.03 SCHEDULE OF VALUES
A. Format: On 8-1/2" X 11" paper.
B. Forms filled out by hand will not be accepted.
C. Submit printed schedule on form acceptable to the Owner. Contractor's standard form or
electronic media printout will be considered.
D. Submit for Architect approval, three copies of Schedule of Values, a minimum of 15 days
before first Application for Payment submittal. Approved Schedule of Values will be used by
the Owner as the basis for progress payments.
E. Format: Schedule of Values shall breakdown the total Contract Sum to each category of
work utilizing the Table of Contents of this Project Manual. Identify each line item with
number and title of the specification Section. Identify Site Mobilization, Bonds and
Insurance, Demobilization, Record Drawings, O&M Manuals and any other requirements for
Project Closeout.
1. Site mobilization shall not exceed 3% of Contract Sum.
2. Construction closeout shall not be less than 2% of Contract Sum.
3. For each line item exceeding 1/20 of Contract Sum, show breakdown by major products
and operations.
4. Cross reference Schedule of Values amounts to the Construction Progress Schedule
scheduled tasks with specified in Section 01 3216
5. Round figures to nearest dollar amount.
6. Make sum of total scheduled costs equal to Contract Sum.
7. Major cost items, which are not directly a cost of actual work-in-place, such as distinct
temporary facilities, may be either shown as items in schedule of values or included in
General Conditions, mobilization and/or demobilization at Contractor's option.
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01 2000
PRICE AND PAYMENT
PROCEDURES
February 1, 2018 01 2000-2
F. Revise schedule to list approved Change Order Proposals (COP) and Field Authorizations
(FA), with each Application for Payment.
1.04 APPLICATIONS FOR PROGRESS PAYMENTS
A. Payment Period: Submit at intervals stipulated in the Agreement, if not stipulated, at
monthly intervals.
B. Prior to first Application for Payment, submit approved Intent to Pay Prevailing Wages forms
for Contractor and all subcontractors. Without exception, processing of an Application for
Payment will not begin until approved copies are on file with Owner for each classification of
laborers, workers, or mechanics employed by Contractor or subcontractors included in that
Application.
1. Submit a list of all subcontractors and suppliers.
2. Submit instructions to Owner for the disposition of retainage funds.
a. In accordance with chapter 60.28 of the Revised Code of Washington (RCW), Owner
shall reserve a contract retainage not to exceed Five percent of the moneys earned
by Contractor as trust fund for the protection and payment of:
1) The claims of any person and Owner arising in accordance with the Contract
Documents.
2) The state with respect to taxes imposed pursuant to Title 82 RCW which may be
due from such Contractor.
b. The funds held in retainage shall be held until forty-five (45) days following Final
Acceptance subject to the provisions of chapters 39.12 and 60.28 RCW.
c. Contractor's written instructions should be addressed to the Owner with a copy to the
Architect.
d. At the option of Contractor, the moneys reserved by Owner shall be either:
1) Retained in a fund by Owner.
2) Bonded for all or any portion of the contract retainage in a form acceptable to
Owner; or
3) Deposited in an interest-bearing account in a bank, mutual savings bank, or
savings and loan association.
4) Placed in escrow with a bank or trust company by Owner.
a) Escrow Agent: If the retained funds are to be placed in escrow, Contractor
will select the escrow agent, subject to approval by Owner. The selected
agent must be a bank or trust company in the State of Washington.
b) Pursuant to electing the escrow option, an escrow agreement shall be
executed by Contractor, Owner, and bank. Three copies of the agreement
should be completed and executed by Contractor and returned to Owner for
joint execution, who in turn will forward all copies to the bank for receipt and
acceptance. The bank will retain one copy and return one copy each to
Contractor and Owner. A completed and signed escrow agreement must be
on file with Owner for payment before Contractor's first application is
processed.
c) Escrow Payments: As each progress estimate is presented for payment,
Contractor shall make a vouchered request for the retained funds that are to
be placed in escrow. Upon receiving a retainage invoice, Owner will issue a
check payable to Contractor and the bank jointly. Such checks will be
mailed to the bank and Contractor will receive copies of check transmittal
letters.
d) Escrow Investments: The bank shall invest the retained funds in bonds and
other securities selected by Contractor from the following list approved by
Owner:
(1) Bills, certificates, notes or bonds of the United States.
Renton City Hall Elevator Modernization
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01 2000
PRICE AND PAYMENT
PROCEDURES
February 1, 2018 01 2000-3
(2) Other obligations of the United States or its agencies.
(3) Obligations of any corporation wholly owned by the government of the
United States.
(4) Indebtedness of the Federal National Mortgage Association.
(5) Time deposits in commercial banks, mutual savings banks, and savings
and loan associations in the State of Washington.
e) Deposits in savings accounts in commercial banks, mutual savings banks,
and savings and loan associations in the State of Washington.
f) The investments selected must mature on or prior to the date set for
completion of the contract, including extensions thereof or forty-five (45)
days following the Final Acceptance of the improvement or work. Interest on
such investments shall be paid to Contractor as it accrues.
g) Escrow Costs and Fees: All escrow costs and fees shall be paid by
Contractor, in accordance with the Escrow Agreement.
h) Release of Escrow Investments to Contractor: Upon Final Acceptance and
the expiration of forty-five (45) days following the date of Acceptance, and
contingent upon Contractor's compliance with provisions of the public works
statutes, Owner will issue written instructions to the bank to release to
Contractor the investment held in escrow. If there should be either unpaid
taxes or other unsatisfied claims against the retained percentage, the
provisions of the Escrow Agreement will govern.
C. Submit draft Application for Payment to Architect for approval 10 days prior to submittal of
actual Application for Payment.
D. Present required information in typewritten form.
E. Form: As approved by the Owner
F. Execute certification by signature of authorized officer.
G. Use data from approved Schedule of Values. Provide dollar value in each column for each
line item for portion of work performed.
H. List each authorized Change Order as a separate line item, listing Change Order number
and dollar amount as for an original item of Work.
I. Submit four copies of each Application for Payment.
J. Include the following with the application:
1. Construction progress schedule, revised and current as specified in Section 01 3216.
2. Partial release of liens from major Subcontractors and vendors.
3. Affidavits attesting to off-site stored products if any.
4. Statements of Intents to Pay Prevailing Wages as documented by the Washington State
Department of Labor and Industries for each contractor or subcontractor included on the
Pay Application.
K. When Architect requires substantiating information, submit data justifying dollar amounts in
question. Provide one copy of data with cover letter for each copy of submittal. Show
application number and date, and line item by number and description.
1.05 MODIFICATION PROCEDURES
A. Architect will advise of minor changes in the Work not involving an adjustment to Contract
Renton City Hall Elevator Modernization
City of Renton
01 2000
PRICE AND PAYMENT
PROCEDURES
February 1, 2018 01 2000-4
Sum or Contract Time as authorized by the Conditions of the Contract by issuing
supplemental instructions on Architect's standard form.
B. For other required changes, Architect will issue a Field Authorization (FA) signed by the
Owner, A/E and Contractor instructing Contractor to proceed with the change, for
subsequent inclusion in a Change Order.
1. The document will describe the required changes, will identify an initial estimate of the
probable cost of any changes, and will designate method of determining any change in
Contract Sum or Contract Time.
2. Promptly execute the change.
C. For changes for which advance pricing is desired, Architect will issue a request for Change
Order Proposal (COP) that includes a detailed description of a proposed change with
supplementary or revised drawings and specifications, a change in Contract Time for
executing the change and the period of time during which the requested price will be
considered valid. Contractor will prepare and submit a fixed price quotation within 14 days.
D. Contractor may propose a change by submitting a request for change to Architect,
describing the proposed change and its full effect on the Work, with a statement describing
the reason for the change, and the effect on the Contract Sum and Contract Time with full
documentation. Document any requested substitutions in accordance with Section 01
6000.
E. Computation of Change in Contract Sum: Will be as specified in the Agreement and the
General and Supplemental Conditions for Washington State Facilities Construction.
1. For change requested by Architect for work falling under a fixed price contract, the
amount will be based on Contractor's price quotation.
2. For change requested by Contractor, the amount will be based on the Contractor's
request for a Change Order as approved by Architect.
3. For pre-determined unit prices and quantities, the amount will be based on the fixed unit
prices.
4. For change ordered by Architect without a quotation from Contractor, the amount will be
determined by Architect based on the Contractor's substantiation of costs as specified
for Time and Material work.
F. Substantiation of Costs: Provide full information required for evaluation.
1. Provide following data:
a. Quantities of products, labor, and equipment.
b. Taxes, insurance, and bonds.
c. Overhead and profit.
d. Justification for any change in Contract Time.
e. Credit for deletions from Contract, similarly documented.
f. Invoices and receipts for products, equipment, and subcontracts, similarly
documented.
2. For Time and Material work, submit itemized account and supporting data after
completion of change, within time limits indicated in the Conditions of the Contract.
G. Execution of Change Orders: Architect will issue Change Orders for signatures of parties
as provided in the Conditions of the Contract.
H. After execution of Change Order, promptly revise Schedule of Values and Application for
Payment forms to record each authorized Change Order as a separate line item and adjust
the Contract Price.
Renton City Hall Elevator Modernization
City of Renton
01 2000
PRICE AND PAYMENT
PROCEDURES
February 1, 2018 01 2000-5
I. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-
schedules to adjust times for other items of work affected by the change, and resubmit.
J. Promptly enter changes in Project Record Documents.
1.06 APPLICATION FOR FINAL PAYMENT
A. Prepare Application for Final Payment as specified for progress payments, identifying total
adjusted Contract Sum, previous payments, and sum remaining due.
B. Application for Final Payment will not be considered until the following have been
accomplished:
1. Closeout procedures specified in Section 01 7000.
2. Contractor's Certification of Payment of Debts Claims.
3. Contractor's Certificate of Release of Liens.
4. Architect's approval of Closeout submittals specified in Section 01 7800.
5. Completion of punchlist with Architect's approval.
6. Completion of all Change Orders.
7. Submittal of Affidavit of wages paid for Contractor and subcontractors.
8. L&I approval to put elevators into service.
9. Sign-off of all required permits.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 2000
Renton City Hall Elevator Modernization
City of Renton
01 2100
PREVAILING WAGE RATES
February 1, 2018 01 2100-1
SECTION 01 2100 PREVAILING WAGE RATES
PART 1 – GENERAL
1.01 SUMMARY
A. This project, located in King County Washington, is subject to the payment of prevailing
wages to all workers. It is the contractor’s responsibility to determine and use the
applicable rates for the appropriate area of the state, as published by the Washington
State Department of Labor and Industries. These rates are available on the web at
https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.
1. Contractor must include these provisions in all subcontracts for work performed under
this Contract.
B. Based in the bid submittal deadline for this project, the applicable effective date for
prevailing wages for this project is February 13, 2018. Upon written request, the Architect
will mail a hard copy of the applicable prevailing wages for this project.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 2100
Renton City Hall Elevator Modernization
City of Renton
01 2200
UNIT PRICES
February 1, 2018 01 2200-1
SECTION 01 2200 UNIT PRICES
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. List of unit prices, for use in preparing Bids.
B. Measurement and payment criteria applicable to Work performed under a unit price
payment method.
1.02 COSTS INCLUDED
A. Unit Prices included on the Bid Form shall include full compensation for all required labor,
products, tools, equipment, plant, transportation, services and incidentals; erection,
application or installation of an item of the Work; overhead and profit.
B. Unit Price amount shall only be used for material quantities above or below the base bid
quantities indicated and included in the Bid Allowance. All costs for the base bid quantities
shall be included in the base bid amount on the Bid Proposal Form.
C. Contractor shall document quantity of all work performed as the Bid Allowance and notify
Architect and Owner when work designated as a unit price is to be performed.
Measurement of material shall be as specified in these specifications, and shall be
completed prior to the work being covered. Contractor shall not receive credit or payment
for work designated as a unit price or allowance if the Contractor fails to properly facilitate
measurement of materials.
1.03 UNIT QUANTITIES SPECIFIED
A. Quantities listed under unit description of Unit Prices indicated on the Bid Proposal form are
for contract purposes only. Quantities and measurements of actual Work will determine the
actual payment amount.
1.04 MEASUREMENT OF QUANTITIES
A. Measurement methods delineated in the individual specification sections complement the
criteria of this section. In the event of conflict, the requirements of the individual specification
section govern.
B. Take all measurements and compute quantities. Measurements and quantities will be
verified by Owner.
1.05 PROCEDURES
A. Payment for Work governed by unit prices will be made on the basis of the actual
measurements and quantities of Work that is incorporated in or made necessary by the
Work and accepted by the Architect, multiplied by the unit price.
B. The pricing for Unit Prices shall include the full price for the work in place including all
Contractor fees, overhead, transportation, equipment, direct and indirect costs and mark-
ups.
C. Payment will not be made for any of the following:
Renton City Hall Elevator Modernization
City of Renton
01 2200
UNIT PRICES
February 1, 2018 01 2200-2
1. Products wasted or disposed of in a manner that is not acceptable.
2. Products determined as unacceptable before or after placement.
3. Products not completely unloaded from the transporting vehicle.
4. Products placed beyond the lines and levels of the required Work.
5. Products remaining on hand after completion of the Work.
6. Loading, hauling, and disposing of rejected Products.
1.06 DEFINITION OF UNIT PRICES
A. Contractor shall include in the base bid the cost of supplying and installing (4) cab interiors.
All cab interiors shall be included in the basic bid.
1. (3) passenger cab interiors as described in Section 14 2100.
2. (1) freight/passenger cab interior as described in Section 14 2100.
1.07 SCHEDULE OF UNIT PRICES
A. Contractor proposes to provide the Unit Prices as described in the Contract Documents,
and subject to the same conditions as indicated in the Form of Bid. The quantities shown
are assumed as additions to the scope shown in the Contract Documents.
Contractor to note that all Unit Prices must be listed on the Bid Proposal.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 2200
Renton City Hall Elevator Modernization
City of Renton
01 3000
ADMINISTRATIVE REQUIREMENTS
February 1, 2018 01 3000-1
SECTION 01 3000 ADMINISTRATIVE REQUIREMENTS
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Administration and supervisory personnel.
B. Communication procedures.
C. Project meetings.
D. Preconstruction meeting.
E. Site mobilization meeting.
F. Progress meetings.
G. Coordination procedures.
H. Submittal Types.
I. Submittals for review and information.
J. Number of copies of submittals.
K. Submittal procedures.
L. Daily Progress reports.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and Division 1 specification sections, apply to this section.
B. Section 01 1000 - Summary of Work: Work sequence and Owner occupancy.
C. Section 01 3216 - Construction Progress Schedule: Form, content, and administration of
schedules.
D. Section 01 1400 - Quality Requirements: Procedural requirements for quality assurance
and quality control.
E. Section 01 7000 - Execution and Closeout Requirements: Additional coordination
requirements.
F. Section 01 7800 - Closeout Submittals: Project record documents.
G. Section 01 9113 - General Commissioning Requirements: Additional procedures for
submittals relating to commissioning.
1.03 SUBMITTALS
A. Personnel list: For principal staff assignments. Include areas of responsibility, addresses,
Renton City Hall Elevator Modernization
City of Renton
01 3000
ADMINISTRATIVE REQUIREMENTS
February 1, 2018 01 3000-2
and phone numbers for 24-hour-contact. Include back-up personnel.
B. Coordination drawings.
C. Superintendent Daily Reports: Submit at weekly intervals.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION
3.01 ADMINISTRATION AND SUPERVISORY PERSONNEL
A. Provide designated Project Manager, Superintendent and other administrative and
supervisory personnel as required for proper performance of the Work.
3.02 COMMUNICATION PROCEDURES
A. General
1. Architect represents the Owner for this Contract. Address all Project correspondence
through Architect. Do not contact Owner or Architect's subconsultants directly.
Contractor's subcontractors will not directly contact the Owner, Architect, or Architect's
subconsultants.
2. Architect will issue all instructions, whether verbal or written. No other instructions will
be recognized. Architect will confirm verbal instructions in writing to Contractor.
a. Exception: Minor clarifications may be confirmed in site reports or meeting minutes.
3. Format: Number correspondence sequentially beginning with Serial Letter No. 1.
Include project title and number on all correspondence.
B. Requests for Information
1. When field conditions or Contract Documents require clarification or verification by the
Architect or Architect's subconsultants, submit a written Request for Information (RFI).
2. Format: Number RFI's sequentially using a consistent form approved by Architect,
containing the following information:
a. Project name and number.
b. RFI number (three digits, beginning with 001).
c. Date of request.
d. Date of required response.
e. Subject title.
f. Initiator of request.
g. Contract Document reference (drawing and/or specification).
h. Location on site.
i. Description of issue.
j. Contractor's proposed solution, if known.
k. Cost impacts, if known.
l. Space adequate for Architect's review acknowledgement and reply.
3. Provide only one question per RFI.
4. Route RFI's in same manner as Project correspondence.
5. Allow 10 working days for Architect to issue response.
6. Architect reserves the right to void any RFI whose resolution is already contained within
the Contract Documents.
3.03 PROJECT MEETINGS
A. Preconstruction Meeting
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February 1, 2018 01 3000-3
1. Architect will schedule a meeting to take place before or on the date for Notice to
Proceed.
2. Attendance Required:
a. Owner.
b. Architect and selected consultants.
c. Contractor, including Project Manager, Superintendent, QAM, and major site related
subcontractors.
d. Owner's Testing Agent(s).
e. Owner's Commissioning Authority.
3. Agenda:
a. Distribution of Contract Documents.
b. Designation of project personnel.
c. Procedures and processing of field decisions, submittals, substitutions, applications
for payments, proposal request, Change Orders, Record drawings and Contract
closeout.
d. Scheduling, early occupancy
e. Working hours.
f. Responsibility for temporary facilities and controls.
g. Construction related air quality control procedures.
h. Safety.
i. Security.
j. Site access, traffic control, parking availability.
4. Architect will record minutes and provide copies to Owner and Contractor for their
distribution to all parties affected by decisions or actions resulting from the meeting.
B. Progress Meetings
1. Attend progress meetings at bi-weekly intervals once Contractor is mobilized.
Coordinate meeting schedule with preparation of applications for payment.
2. Architect will prepare agenda and preside at meetings.
3. Attendance Required:
a. Owner.
b. Contractor, including Project Manager, Superintendent.
c. Others as appropriate, such as but not limited to; Major Subcontractors, Suppliers,
Manufacturers Representatives, Consultants.
4. Agenda:
a. Safety Report.
b. Review minutes of previous meetings for any discrepancies and correct or approve.
c. Review of Work progress since previous meeting.
d. Look Ahead Schedule: Provide three (3) week look ahead simplified bar chart
schedule coordinated and interfaced with project CPM schedule.
e. Coordination issues, field observations, problems, and decisions.
f. Identification of problems that impede, will impede, or present the potential for
impeding planned progress. Identify corrective measures to regain projected
schedules.
g. Review Non-conforming work and status of correction.
h. Review of submittals schedule and status of submittals.
i. Review of off-site fabrication and delivery schedules.
j. Review Requests for Information status.
k. Review issuance of Supplemental Instructions.
l. Review Contract Modifications status, including any effect on coordination and
progress schedule.
m. Maintenance of quality and work standards.
n. Construction related indoor air quality control procedures.
o. Other business relating to Work.
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February 1, 2018 01 3000-4
5. Architect will record minutes and provide copies to Owner and Contractor for their
distribution to all parties affected by decisions or actions resulting from the meeting.
C. Preinstallation Meetings
1. Where required by individual Specification sections, conduct preinstallation meetings at
the Project site prior to start of each construction activity.
2. Contractor is responsible for preparing agenda and presiding at meetings. Advise
Architect Seven (7) days in advance of each meeting.
3. Required Attendees:
a. Superintendent
b. Subcontractor(s) and/or Installer(s)
c. Manufacturer(s) representative(s)
d. Fabricator(s)
e. Installer(s) or Fabricator(s) affected by installation and integration with proceeding
and/or succeeding activities.
4. Agenda:
a. Contract Documents.
b. Related Change Orders.
c. Submittals, including mockups.
d. Purchases and deliveries.
e. Coordination and Scheduling.
f. Weather limitations.
g. Manufacturer's written requirements.
h. Warranty requirements.
i. Potential conflicts and compatibility issues.
j. Acceptability of substrates.
k. Temporary facilities and controls.
l. Space and access limitations.
m. Regulations of authorities having jurisdiction.
n. Testing and inspection requirements.
o. Required performance results.
p. Protection of construction and personnel.
5. QAM will record minutes and provide copies to Owner, Architect, all attendees, and all
others affected by decisions or actions resulting from each meeting.
3.04 COORDINATION PROCEDURES
A. Coordinate construction operations to ensure orderly and efficient installation of each part
of the Work, with due consideration of those features of the Work dependent on each other
for proper installation, connection, and operation. Ensure full accessibility for required
maintenance, service, and repair. Make adequate accommodations for items scheduled
for installation by others.
B. When necessary to assure coordination, provide memoranda for distribution to each party
involved, describing special coordination procedures. Include such items as required
notices, reports, and meetings.
1. Prepare similar memoranda for Owner and separate contractors if coordination of their
work is required.
C. Coordination Meetings: Superintendent will conduct coordination meetings at appropriate
intervals. Project coordination meetings are in addition to specific meetings held for other
purposes, such as progress and pre-installation meetings.
1. Required Attendees:
a. Superintendant
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February 1, 2018 01 3000-5
b. Subcontractors
c. Suppliers
d. Other entities concerned with current progress or involved in planning, coordination,
or performance of future activities.
2. Agenda:
a. Scheduling.
b. Interface requirements.
c. Off-site fabrication.
d. Access requirements.
e. Site utilization.
f. Temporary facilities and controls.
g. Quality standards.
D. Coordination Drawings: Construction model-derived 2D drawings, drawn accurately to a
scale large enough to indicate and demonstrate the resolution of conflicts. Do not base
coordination drawings on standard printed data that has not been incorporated into the
model. Include the following information, as applicable:
a. Use applicable Drawings and the BIM Model provided by the Architect as a basis for
preparation of coordination drawings. Prepare sections, elevations, and details as
needed to describe relationship of various systems and components.
b. Indicate functional and spatial relationships of components of architectural,
structural, civil, mechanical, and electrical systems.
c. Indicate space requirements for routine maintenance and for anticipated
replacement of components during the life of the installation.
d. Show location and size of access doors required for access to concealed dampers,
valves, and other controls.
e. Indicate required installation sequences.
f. Indicate dimensions shown on the Drawings. Specifically note dimensions that
appear to be in conflict with submitted equipment and minimum clearance
requirements. Provide alternate sketches to Architect indicating proposed resolution
of such conflicts. Minor dimension changes and difficult installations will not be
considered changes to the Contract.
E. Electronic Base Drawings: Upon receipt of a signed Agreement for Transfer of Electronic
Media, the Architect will provide the Contractor with a 3-D Model of the building. Copying
and distribution shall be the Contractor's sole responsibility
F. Coordination Drawing Review Meeting: Contractor will conduct Coordination Drawing
review meeting as soon as practical after receiving Architects completed submittal review.
1. Required Attendees:
a. Architect, Mechanical and Electrical consultants
b. Project Manager and Superintendent
c. MEP Subcontractors, including Fire sprinkler and Security Access subcontractors.
d. Other subcontractors, fabricators or suppliers deemed appropriate.
2. Agenda:
a. Review drawings and comments.
b. Review Interface requirements.
c. Review Access requirements.
d. Review Quality standards.
3. QAM will record minutes and provide copies to Owner, Architect, all attendees, and all
others affected by decisions or actions resulting from meeting.
G. If complete coordination drawings are not provided, any costs for rerouting, relocation, or
other modifications to installed work made necessary due to conflicts or clash shall be the
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ADMINISTRATIVE REQUIREMENTS
February 1, 2018 01 3000-6
sole responsibility of the contractor.
3.05 SUBMITTAL TYPES
A. Product Data: Manufacturer's standard published data. Product data includes, as
applicable, manufacturer's catalog cuts, written recommendations, specifications, and
installation instructions; factory installed wiring diagrams; printed performance curves;
operational range diagrams; compliance with recognized standards; testing agency labels,
and other standard information. Mark each copy to identify applicable products, models,
options, and other data.
B. Shop Drawings: Project-specific information as depicted through fabrication and
installation drawings, dimensions (field and factory), roughing-in and setting diagrams,
utility and service connections, field-installed wiring diagrams, instructions, templates and
patterns, schedules, design calculations, coordination requirements, and other project-
specific information.
C. Coordination Drawings. Similar to shop drawings, but encompassing the work of several
disciplines and intended to control placement of various products, equipment, and systems
for mutual benefit, effective operation, and ease of access for maintenance.
D. Samples for Selection: Manufacturer's accurately printed or actual samples showing full
range of available features, options, colors, textures, and patterns.
E. Samples for Verification: Project-specific samples of actual products, illustrating functional
and aesthetic characteristics and including all integral parts and attachment devices.
Provide actual finishes in selected colors, textures, and patterns.
F. Schedules: A form of shop drawing, typically presented in tabular form and summarizing
key features of the Work. Not to be confused with construction progress schedule
specified in Section 01 3216.
G. Qualification Data: Written information demonstrating the capabilities and experience of a
firm or person.
H. Certificates: Written statements certifying compliance with requirements. Submit product,
installer, manufacturer, and material certificates on manufacturer's letterhead. Submit
welding certificates on AWS or WABO forms or as required by authorities having
jurisdiction.
I. Test Reports: Reports written by a qualified testing agency, indicating and interpreting test
results of materials or products for compliance with requirements.
J. Inspection Reports: Reports written by a qualified inspection agency, indicating and
interpreting inspection results of materials, products, or assemblies for compliance with
requirements.
K. Research/Evaluation Reports: Written evidence, from a model code organization
acceptable to authorities having jurisdiction, that product complies with building code(s) in
effect for Project.
L. Manufacturer's Field Reports: Written information documenting factory-authorized service
representative's tests and inspections.
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M. Project Record Documents, Operation & Maintenance Data, and Warranties and Bonds:
Combination of submittal types, submitted at project closeout. See Section 01 7800.
N. Material Safety Data Sheets: Submit directly to Owner. Architect will not review MSDS
submittals.
O. Others as indicated.
3.06 SUBMITTALS FOR ARCHITECT'S REVIEW
A. When the following are specified in individual sections, submit them for review:
1. Product data.
2. Shop drawings.
3. Coordination drawings.
4. Samples for selection.
5. Samples for verification.
6. Schedules.
7. Qualification Data.
8. Division 1 submittals (plans, construction progress schedules, lists, reports, closeout
submittals, etc.) specified in individual Division 1 sections.
B. Submit to Architect for review for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contract Documents.
C. Samples will be reviewed only for aesthetic, color, or finish selection.
D. After review, provide copies and distribute in accordance with SUBMITTAL
PROCEDURES article below and for record documents purposes described in Section 01
7800 - CLOSEOUT SUBMITTALS.
3.07 SUBMITTALS FOR INFORMATION
A. When the following are specified in individual sections, submit them for information:
1. Certificates.
2. Test reports.
3. Inspection reports.
4. Research/evaluation reports
5. Manufacturer's field reports.
6. Other types indicated.
B. Submit for Architect's knowledge. No action will be taken.
3.08 SUBMITTALS FOR PROJECT CLOSEOUT
A. When the following are specified in individual sections, submit them at project closeout:
1. Project record documents.
2. Operation and maintenance data.
3. Warranties.
4. Bonds.
5. Permits.
6. Other types as indicated.
B. Submit for Owner's benefit during and after project completion.
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3.09 NUMBER OF COPIES OF SUBMITTALS
A. Submittals may be submitted electronically in a format or system acceptable to the
Architect and Owner. Access to the document shall not require special programming,
software, or other proprietary systems. Shop Drawings may be submitted electronically but
will also require submission of one full-size printed copy.
At the completion of the project, the contractor shall provide a complied digital record on a
storage device acceptable to the Owner. Additionally, they shall provide and one physical
copy of all project submittals, organized by specification sections and contained in 3-ring
binders with tabs, titles, and edge identification.
B. Superintendents Daily Report
1. For each Project calendar day beginning with the date of Notice to Proceed, prepare a
report concerning events at the Project site as follows:
a. List of subcontractors on site.
b. Number of personnel on site, and general responsibilities.
c. Equipment on site.
d. Material deliveries.
e. High and low temperatures and general weather conditions.
f. Accidents.
g. Meetings and significant decisions.
h. Unusual events, as described under Special Reports below.
i. Stoppages, delays, shortages, and losses.
j. Emergency procedures.
k. Orders and requests of authorities having jurisdiction.
l. Supplemental Instructions received and implemented.
m. Change Orders received and implemented.
n. Field Authorizations received, and documentation of activities covered under same.
o. Services connected and disconnected.
p. Equipment or system tests and startups.
Electronically transmit the daily reports to the Architect and Owner on every-other
week basis.
2. Special Reports: When an event of an unusual and significant nature occurs at Project
site, whether or not directly related to the Work, prepare and submit a special report
directly to the Owner within one day of the occurrence. List chain of events, persons
participating, and response by Contractor's personnel, evaluation of results or effects,
and similar information. Advise Owner in advance when these events are known or
predictable.
END OF SECTION 01 3000
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01 3216
CONSTRUCTION SCHEDULE
February 1, 2018 01 3216-1
SECTION 01 3216 CONSTRUCTION SCHEDULE
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Construction progress schedule, bar chart type.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General Conditions,
Supplemental Conditions, and other Division 1 Specification sections, apply to this Section.
B. Section 01 100 – Summary of Work: For work sequence, Owner occupancy, and Owner-
furnished items.
C. Section 01 2000 - Payment Provisions: For schedule of values.
D. Section 01 3000 – Administrative Requirements: For superintendent's daily progress
reports.
1.03 REFERENCES
A. Comply with AGC (CPSM) - Construction Planning and Scheduling Manual; Associated
General Contractors of America; 2016.
1.04 SUBMITTALS
A. Construction Progress Schedule: Indicate complete construction sequence, from Notice to
Proceed through Final Completion.
1. Submit within 7 days of Notice to Proceed.
2. Include written certification that major contractors have reviewed and accepted
proposed schedule.
3. Submit updated schedule with each Application for Payment.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION
3.01 CONTENT
A. Show complete sequence of construction by activity, with dates for beginning and
completion of each element of construction.
1. Break down work so that no activity is longer than 21 days, unless specifically allowed
by Architect.
B. Identify each activity by specification section number.
C. Show accumulated percentage of completion of each item, and total percentage of Work
completed, as of the first day of each month.
D. Indicate procurement activities for long-lead and major items, including submittal, approval,
and fabrication activities. See Section 01 0300 for submittal review durations.
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CONSTRUCTION SCHEDULE
February 1, 2018 01 3216-2
E. Coordinate content with schedule of values specified in Section 01 2000.
F. Provide legend for symbols and abbreviations used.
G. Contract Modifications: For each proposed contract modification, and concurrent with its
submission, prepare a time-impact analysis using the current approved schedule to
demonstrate the effect of the proposed change on the overall project schedule.
3.02 BAR CHARTS
A. Include a separate bar for each major portion of Work or operation.
B. Identify the first work day of each week.
3.03 REVIEW AND EVALUATION OF SCHEDULE
A. Participate in joint review and evaluation of schedule with Architect at each submittal.
B. Evaluate project status to determine work behind schedule and work ahead of schedule.
C. After review, revise as necessary as result of review, and resubmit within 5 days.
3.04 UPDATING SCHEDULE
A. Maintain schedules to record actual start and finish dates of completed activities.
B. Indicate progress of each activity to date of revision, with projected completion date of
each activity.
C. Annotate diagrams to graphically depict current status of Work.
D. Identify activities modified since previous submittal, major changes in Work, and other
identifiable changes.
E. Indicate changes required to maintain Date of Substantial Completion.
F. Submit reports required to support recommended changes.
G. Provide narrative report to define problem areas, anticipated delays, and impact on the
schedule. Report corrective action taken or proposed and its effect.
3.05 DISTRIBUTION OF SCHEDULE
A. Distribute copies of updated schedules to General Contractor's project site file, to
Subcontractors, suppliers, and Architect.
B. Instruct recipients to promptly report, in writing, problems anticipated by projections shown
in schedules.
END OF SECTION 01 3216
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01 4000
QUALITY REQUIREMENTS
February 1, 2018 01 4000-1
SECTION 01 4000 QUALITY REQUIREMENTS
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Administrative and procedural requirements for Quality assurance and Quality control.
B. Mock-ups.
C. Control of installation.
D. Tolerances.
E. Testing and inspection agencies and services.
F. Control of installation.
G. Tolerances.
H. Manufacturers' field services.
I. Defect Assessment.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and other Division 1 Specification sections, apply to this Section.
B. Section 01 4216 - Definitions.
C. Section 01 4219 – Reference Standards.
D. Section 01 6000 - Product Requirements: Requirements for material and product quality.
1.03 REFERENCE STANDARDS 01 4000
A. NRTL: A nationally recognized testing laboratory according to 29 CFR 1910.7.
B. NVLAP: A testing agency accredited according to NIST's National Voluntary Laboratory
Accreditation Program.
1.04 DEFINITIONS
A. Quality Assurance Services: Activities, actions, and procedures performed before and
during execution of the Work to guard against defects and deficiencies and to ensure that
proposed construction complies with requirements.
B. Quality Control Services: Tests, inspections, procedures, and related actions during and
after execution of the Work used to evaluate that actual products incorporated into the Work
comply with requirements. Services do not include Contract enforcement activities
performed by Architect.
1.05 SUBMITTALS
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01 4000
QUALITY REQUIREMENTS
February 1, 2018 01 4000-2
A. See Section 01 3000 – Administrative Requirements, for submittal procedures.
B. Project Quality Plan (PQP): Submit within 14 days of the Notice to Proceed a written plan
detailing the organization and procedures proposed to achieve quality assurance and
quality control so that materials, products, workmanship, on-site and off-site fabrication,
construction, and operations are in compliance with the Contract Documents and within
generally accepted quality standards for similar work. Demonstrate a thorough knowledge
of Contract requirements. The PQP is intended to function as a "living document,"
anticipating requirements and documenting results. At minimum, the PQP will include the
following:
1. Qualification Data: For Contractor-provided testing agencies, to demonstrate their
capabilities and experience, include proof of qualifications in the form of a recent
agency inspection report performed by a recognized authority.
2. Schedule of Tests and Inspections: For all required tests and inspections. Prepare in
tabular form and include the following:
a. Specification Section number and title.
b. Description of test or inspection.
c. Identification of applicable standards.
d. Identification of test and inspection methods.
e. Number/frequency of tests and inspections required.
f. Time schedule (or time span) for tests and inspections.
g. Entity responsible for performing tests and inspections.
h. Requirements for obtaining samples.
i. Unique characteristics of each quality control service.
3. Test and Inspection Log: For use in Part 3 of this Section.
C. Superintendent Daily Reports: Submit at bi-weekly intervals.
D. Permits, Licenses, and Certificates: For Owner's records, submit copies of permits,
licenses, certifications, inspection reports, releases, jurisdictional settlements, notices,
receipts for fee payments, judgments, correspondence, records, and similar documents,
established for compliance with standards and regulations bearing on performance of the
Work.
1.06 QUALITY ASSURANCE
A. Delegated Design: Where professional design services or certifications by a design
professional are specifically required of Contractor, provide products and systems
complying with indicated performance and design criteria, or where not indicated, with
performance and design criteria of authorities having jurisdiction. In addition to shop
drawings, product data, and other required submittals, submit a statement, signed and
sealed by the responsible design professional, for each product and system specifically
assigned to Contractor to be designed or certified by a design professional, indicating that
the products and systems are in compliance with performance and design criteria indicated.
Include the list of codes, loads, and other factors used in performing these services.
1. Professional Engineer Qualifications: A professional legally qualified to practice in the
State of Washington and experienced in providing engineering services of the kind
indicated.
B. Basic Quality Assurance Qualifications: Wherever the Specifications refer to installers,
manufacturers, fabricators, specialists, or factory-authorized service representatives,
provide entities with the following qualifications:
1. Installer Qualifications: A firm or individual experienced in installing, erecting, or
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QUALITY REQUIREMENTS
February 1, 2018 01 4000-3
assembling work similar in material, design, and extent to that indicated for this Project,
whose work has resulted in construction with a record of successful in-service
performance.
2. Manufacturer Qualifications: A firm experienced in manufacturing products or systems
similar to those indicated for this Project and with a record of successful in-service
performance.
3. Fabricator Qualifications: A firm experienced in producing products similar to those
indicated for this Project and with a record of successful in-service performance, as well
as sufficient production capacity to produce required units.
4. Specialists: Certain sections of the Specifications require that specific construction
activities be performed by recognized experts in those operations. Specialists shall
satisfy qualification requirements indicated and shall be engaged for the activities
indicated.
a. Requirements for specialists shall not supersede building codes and regulations
governing the Work.
5. Factory-Authorized Service Representative Qualifications: An authorized representative
of manufacturer who is trained and approved by manufacturer to inspect installation of
manufacturer's products similar in material, design, and extent to those indicated for this
Project.
C. Mock-ups: Where indicated, build mock-ups using actual materials specified for permanent
Work and as follows:
1. Build mock-ups in locations and sizes indicated, or if not indicated, as directed by
Architect.
2. Notify Architect 7 days in advance of mock-up construction.
3. Demonstrate the full proposed range of aesthetic effects and workmanship.
4. Allow a minimum of Four (4) weeks review.
5. Obtain Architect's approval of mock-ups before starting fabrication or construction of
permanent Work.
6. Maintain mock-ups in an undisturbed condition as a standard for judging the completed
Work.
7. Demolish and remove mock-ups immediately prior to Substantial Completion, unless
otherwise indicated.
8. Where indicated and if undamaged, approved mock-ups may be incorporated into the
finished work.
1.07 QUALITY CONTROL
A. Owner reserves right to retain an independent Testing Agency to perform construction
materials and installation testing and inspections services.
B. Employment of agency in no way relieves Contractor of obligation to perform Work in
accordance with requirements of Contract Documents.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION
3.01 CONTROL OF INSTALLATION
A. Monitor quality control over suppliers, manufacturers, products, services, site conditions,
and workmanship, to produce Work of specified quality.
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February 1, 2018 01 4000-4
B. Comply with manufacturers' instructions, including each step-in sequence.
C. Should manufacturers' instructions conflict with Contract Documents, request clarification
from Architect before proceeding.
D. Comply with specified standards as minimum quality for the Work except where more
stringent tolerances, codes, or specified requirements indicate higher standards or more
precise workmanship.
E. Have Work performed by persons qualified to produce required and specified quality.
F. Verify that field measurements are as indicated on shop drawings or as instructed by the
manufacturer.
G. Secure products in place with positive anchorage devices designed and sized to withstand
stresses, vibration, physical distortion, and disfigurement.
3.02 MOCK-UPS
A. Before installing portions of the Work where mock-ups are required, construct mock-ups in
location and size indicated for each form of construction and finish required to comply with
the following requirements, using materials indicated for the completed Work. The purpose
of mock-up is to demonstrate the proposed range of aesthetic effects and workmanship.
B. Provide supervisory personnel who will oversee mock-up construction. Provide workers that
will be employed during the construction at Project.
C. Assemble and erect Mock-ups with specified materials, components, attachments,
anchorage devices, flashings, seals, and finishes.
D. Obtain Architect's approval of mock-ups before starting work, fabrication, or construction.
E. Architect will issue written comments within seven (7) working days of initial review and
each subsequent follow up review of each mock-up.
F. Make corrections as necessary until Architect's approval is issued.
G. Accepted mock-ups shall be a comparison standard for the remaining Work.
H. Mock-ups will be removed at completion of construction unless specified to remain. Where
allowed to remain, protect from all damage.
I. Where possible salvage and recycle the demolished mock-up materials.
3.03 TOLERANCES
J. Monitor fabrication and installation tolerance control of products to produce acceptable
Work. Tolerances will not be cumulative.
A. Comply with manufacturers' tolerances. Should manufacturers' tolerances conflict with
Contract Documents, request clarification from Architect before proceeding.
B. Adjust products to appropriate dimensions; position before securing products in place.
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3.04 TEST AND INSPECTION LOG
A. Prepare and maintain a record of tests and inspections. Include the following:
1. Date of test or inspection.
2. Description of Work tested or inspected.
3. Identification of testing agency or special inspector conducting test or inspection.
4. Test or inspection results.
5. Date test or inspection results were transmitted to Owner and Architect.
B. Maintain log at Project site. Post additions and modifications as they occur. Provide access
to test and inspection log for Architect's reference during normal working hours and prior to
each Application for Payment.
3.05 TESTING AND INSPECTION
A. Testing Agency Duties:
1. Provide qualified personnel at site. Cooperate with Architect and Contractor in
performance of services.
2. Perform specified sampling and testing of products in accordance with specified
standards.
3. Ascertain compliance of materials and mixes with requirements of Contract Documents.
4. Promptly notify Architect and Contractor of observed irregularities or non-conformance
of Work or products.
5. Perform additional tests and inspections required by Architect.
6. Attend preconstruction meetings.
7. Submit reports of all tests/inspections specified.
B. Limits on Testing/Inspection Agency Authority:
1. Agency may not release, revoke, alter, or enlarge on requirements of Contract
Documents.
2. Agency may not approve or accept any portion of the Work.
3. Agency may not assume any duties of Contractor.
4. Agency has no authority to stop the Work.
C. Contractor Responsibilities:
1. Cooperate with laboratory personnel, and provide access to the Work.
2. Provide incidental labor and facilities:
a. To provide access to Work to be tested/inspected.
b. To obtain and handle samples at the site or at source of Products to be
tested/inspected.
c. To facilitate tests/inspections.
d. To provide storage and curing of test samples.
3. Schedule tests and inspections with Testing Agency. Notify Architect and laboratory 24
hours prior to expected time for operations requiring testing/inspection services.
4. Employ services of an independent qualified testing laboratory and pay for additional
samples, tests, and inspections required by Contractor beyond specified requirements.
5. Arrange with Owner's agency and pay for additional samples, tests, and inspections
required by Contractor beyond specified requirements.
D. Re-testing required because of non-conformance to specified requirements shall be
performed by the same agency on instructions by Architect.
E. Re-testing required because of non-conformance to specified requirements shall be paid for
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01 4000
QUALITY REQUIREMENTS
February 1, 2018 01 4000-6
by Contractor by deducting testing charges from the Contract Sum.
3.06 MANUFACTURERS' FIELD SERVICES
A. When specified in individual specification sections, require material or product suppliers or
manufacturers to provide qualified staff personnel to observe site conditions, conditions of
surfaces and installation, quality of workmanship, as applicable, and to initiate instructions
when necessary.
B. Report observations and site decisions or instructions given to applicators or installers that
are supplemental or contrary to manufacturers' written instructions.
3.07 DEFECT ASSESSMENT
A. Replace Work or portions of the Work not conforming to contract document requirements.
B. If, in the opinion of Architect, it is not practical to remove and replace the Work, Architect will
direct an appropriate remedy or adjust payment.
C. Maintain a Log of Non-conforming work, tracking items from instance of identification to
resolution.
3.08 SUPERINDENDENT DAILY REPORTS
A. Write daily reports for each calendar day, beginning with date of Notice to Proceed, on
form(s) approved by Architect. Daily Reports will be factual records containing numerical
data of the Work and quality assurance and control activities. Identify deficiencies in daily
reports and in Non-Conforming Work Log as they occur and as they are resolved. Do not
address production issues unless they impact quality assurance or quality control.
B. Superintendent shall sign and date all reports. Verification shall include a statement that all
materials and products incorporated into the Work are in compliance with the terms of the
Contract except as noted.
C. Submit copies of daily reports at each Progress Meeting.
END OF SECTION 01 4000
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City of Renton
01 4216
DEFINITIONS
February 1, 2018 01 4216-1
SECTION 01 4216 DEFINITIONS
PART 1 – GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and other Division 1 Specification sections, apply to this Section.
1.02 SUMMARY
A. This section supplements the definitions contained in the General Conditions. In case of
conflict, the General Conditions will take precedence.
B. Other definitions are included in individual specification sections.
1.03 SPECIFICATION FORMAT AND CONTENT
A. Specifications Format: These Specifications are organized into Divisions and Sections
based on the Construction Specifications Institute's 2016 MasterFormat.
B. Specification Content:
1. Language: This specification uses certain conventions in the use of language and the
intended meaning of certain terms, words and phrases when used in particular
situations or circumstances. These conventions are explained as follows:
a. Wording of the contract documents is abbreviated or streamlined and frequently
includes incomplete sentences.
1) Abbreviated word and terms shall be interpolated as sense requires. Singular
words shall be interpreted as plural and plural words interpreted as singular
where applicable to the context indicated.
b. These specifications are written in imperative mood. This imperative phraseology is
directed to the Contractor, unless specifically noted otherwise.
c. The terms "Shall", "Shall be", "Will", and "Will be" and similar words and phrases are
defined to have compulsory meaning.
2. Assignment of Specialists:
a. The specification requires that certain specific construction activities shall be
performed by specialists who are recognized experts in the operations to be
performed. The specialist must be engaged for those activities, and their
assignments are requirements over which the Contractor has no choice or option.
However, the responsibility for fulfilling Contract requirements remains with the
Contractor.
b. This requirement shall not be interpreted to conflict with enforcement of building
codes and similar regulations governing the work. It is also not intended to interfere
with local trade union jurisdictional settlements and similar conventions.
c. Use of titles such as "carpentry" in not intended to imply that certain construction
activities must be performed by accredited or unionized individuals of a
corresponding generic name, such as "carpenter". It also does not imply that
requirements specified apply exclusively to tradespersons of the corresponding
generic name.
d. The term "Installer" shall be used to refer to all specialists.
1.04 DEFINITIONS
A. General: Basic Contract definitions are included in the Conditions of the Contract.
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01 4216
DEFINITIONS
February 1, 2018 01 4216-2
B. Terminology - Certain terms used more generally throughout the contract documents are
defined as follows:
1. Addenda: Additions made to the contract documents during the bidding period. Used to
revise, delete, or add to any of the bidding requirements or contract documents.
2. Approve: Where used in conjunction with the Architect's response or submittals,
requests, applications, inquiries, reports, and claims by the Contractor, the meaning will
be held to the limitations of the Architect's responsibilities and duties as specified in
Section 00 7200, General Conditions of the Contract.
3. Confirm: Confirm or verify dimension or condition and notify Architect of findings prior to
proceeding with the work.
4. Construction Documents: All of the written and graphic documents prepared and
assembled by the Architect for communicating the design and administering the
construction contract. They include the following categories: bidding requirements,
contract forms, conditions of the contract, specifications, drawings, addenda and
contract modifications. This term is interchangeable with "contract documents".
5. Contract Documents: The legally enforceable requirements which become part of the
contract when the agreement is signed. Including the bid package, project manual and
all related documents including construction documents. See "construction documents"
above.
6. Contract Modifications - After agreement has been signed, any additions, deletions, or
modifications to the work are accomplished by supplemental instructions or change
order.
7. Directed: Where not otherwise explained, terms such as "directed", "requested",
"authorized", "selected", "approved", "permitted", "required", and "accepted" mean
"directed by the Architect", "requested by the Architect", etc. However, no such implied
meaning will be interpreted to extend the Architect's responsibility into the Contractor’s
area of construction supervision.
8. Drawings: Graphic representations of the work.
9. Furnish: To supply and deliver to project site, unload, and inspect for damage.
10. Install: To unpack, assemble, erect, apply, place, anchor, finish, cure, protect, clean,
start up, protect, and similar operations and make ready for use.
11. Installer: The person or entity engaged by the Contractor or its subcontractor or sub-
subcontractor for the performance of a particular unit of work at the project site,
including installations, erections, applications, and similar required operations. It is a
general requirement that installers be recognized experts in the work they are engaged
to perform.
12. Product: Material, machinery, components, equipment, fixtures, and systems forming
the work result. Not materials or equipment used for preparation, fabrication,
conveying, or erection and not incorporated into the work result. Products may be
new, never before used, or re-used materials or equipment.
13. Project Manual: The book-sized (8 1/2 by 11-inch format and bound) volume that
includes the procurement requirements (if any), the contracting requirements, and the
specifications.
14. Project Site: The space available to the Contractor for the performance of the work,
either exclusively or in conjunction with others performing other work as part of the
project. The extent of the project site is shown on the drawings and may or may not be
identical with the description of the land upon which the project is built.
15. Provide: To furnish and install, complete and ready for intended use.
16. Record Drawings: Drawings prepared by the Contractor to indicate construction
changes, including nature and location of concealed work.
17. Shop Drawings: Drawings, schedules, and other information prepared by the
Contractor to describe fabrication and installation of elements of the work.
18. Specifications: Define the qualitative requirements for products, materials and
workmanship upon which the contract is based.
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DEFINITIONS
February 1, 2018 01 4216-3
19. Supply: Same as Furnish.
20. Testing Agency: An independent entity engaged to perform specific inspections or
tests of the work, both at the project site or elsewhere, and to report and, if required, to
interpret the results of those inspections or tests.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 4216
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01 4219
REFERENCE STANDARDS
February 1, 2018 01 4219-1
SECTION 01 4219 REFERENCE STANDARDS
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Reference standards.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections apply to this Section.
1.03 APPLICABLE CODES
A. Comply with codes, ordinances, regulations, rules, orders, and other requirements of the
Public Authority Having Jurisdiction for the Work. Editions current as of date of Project
Manual apply unless otherwise noted.
1.04 USE OF THE STANDARDS
A. Not all organizations listed below are referenced in the Contract Documents. This list is
provided to assist the Contractor in locating referenced standards. The Contractor is
responsible for adherence to all standards referenced in the Contract Documents whether
or not they are included in this section.
1.05 INDUSTRY STANDARDS
A. Applicability of Standards: Except where the Contract Documents include more stringent
requirements, applicable construction industry standards have the same force and effect as
if bound or copied directly into the Contract Documents to the extent referenced. Such
standards are made a part of the Contract Documents by reference.
B. Publication Dates: Comply with the standards in effect as of the date of the Contract
Documents.
C. Conflicting Requirements:
1. Where compliance with two or more standards is specified and they establish different
or conflicting requirements for minimum quantities or quality levels, the most stringent
requirements will be enforced unless the Contract Documents indicate otherwise. Refer
requirements that are different but apparently equal, and uncertainties as to which
quality level is more stringent to the Architect for a decision before proceeding.
2. In every instance, the quantity or quality level shown or specified will be the minimum to
be provided or performed. The actual installation may comply exactly with the minimum
quantity or quality specified, or it may exceed that minimum within reasonable limits. In
complying with these requirements, indicated numeric values are minimum or maximum
values, as noted, or appropriate for the context of the requirements. Refer instances of
uncertainty to the Architect for a decision before proceeding.
D. Copies of Standards:
1. Each entity engaged in construction on the project is required to be familiar with
industry standards applicable to that entity's construction activity. Copies of applicable
standards are not bound with the Contract Documents.
2. Where copies of standards are needed for performance of a required construction
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activity, the Contractor will obtain copies directly from the publication source.
E. Abbreviations and Names: Trade association names and titles of general standards are
frequently abbreviated. Where such acronyms or abbreviations are used in the
specifications or other Contract Documents, they mean the recognized name of the trade
association, standards organization, authority having jurisdiction, or other entity applicable
to the context of the text provision.
1. Names and addresses are subject to change and are believed, but not assured, to be
accurate and current as of date of the Contract Documents.
2. For reference, see the "Encyclopedia of Associations", published by Gale Research
Co., available in most public libraries.
1.06 CONSTRUCTION INDUSTRY ORGANIZATION STANDARDS AND DOCUMENTS
A. AIA - THE AMERICAN INSTITUTE OF ARCHITECTS
B. AISC -- AMERICAN INSTITUTE OF STEEL CONSTRUCTION, INC.
1. AISC (MAN) - Steel Construction Manual; 2005.
2. AISC S348 - Specification for Structural Joints Using ASTM A325 or A490 Bolts; 2004.
C. AISI -- AMERICAN IRON AND STEEL INSTITUTE
1. AISI SG02-1 - North American Specification for the Design of Cold-Formed Steel
Structural Members; American Iron and Steel Institute; 2001 with 2004 supplement.
D. APA -- APA - THE ENGINEERED WOOD ASSOCIATION
1. APA E30 - Engineered Wood Construction Guide; 2011.
2. APA J20 - Grades & Specifications; Current Edition.
E. ASME -- THE AMERICAN SOCIETY OF MECHANICAL ENGINEERS
1. ASME A17.1 - Safety Code for Elevators and Escalators; 2010.
F. AWS -- AMERICAN WELDING SOCIETY
1. AWS A2.4 - Standard Symbols for Welding, Brazing, and Nondestructive Examination;
2012.
2. AWS A5.8/A5.8M - Specification for Filler Metals for Brazing and Braze Welding; 2011
and errata.
3. AWS B2.1 - Specification for Welding Procedure and Performance Qualification; 2009.
4. AWS D1.1/D1.1M - Structural Welding Code - Steel; 2010.
5. AWS D1.3 - Structural Welding Code - Sheet Steel; 2008.
6. AWS D1.4/D1.4M - Structural Welding Code - Reinforcing Steel; 2011.
7. AWS D1.6/D1.6M - Structural Welding Code - Stainless Steel; 2007.
8. AWS D9.1M/D9.1 - Sheet Metal Welding Code; 2012.
9. AWS D10.9 - Specification for Qualification of Welding Procedures and Welders for
Piping and Tubing; 1980.
G. ICC - INTERNATIONAL CODE COUNCIL, INC.
1. ANSI/ICC A117.1 - American National Standard for Accessible and Usable Buildings
and Facilities; 2009.
2. ICC (IBC) - International Building Code 2009.
3. ICC (IEC) - International Electrical Code Administrative Provisions 2009.
4. ICC (IECC) - International Energy Conservation Code 2009.
5. ICC (IFC) - International Fire Code 2009.
6. ICC (IFGC) - International Fuel Gas Code 2009.
7. ICC (IMC) - International Mechanical Code 2009.
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8. ICC (IPC) - International Plumbing Code 2009.
9. ICC-ES - ICC EVALUATION SERVICE, INC.
10. IEEE -- INSTITUTE OF ELECTRICAL AND ELECTRONIC ENGINEERS
H. NEII -- NATIONAL ELEVATOR INDUSTRY, INC.
1. NEII (HC) - Minimum Passenger Elevator Requirements for the Handicapped; 1985.
I. NFPA -- NATIONAL FIRE PROTECTION ASSOCIATION
1. NFPA 10 - Standard for Portable Fire Extinguishers; 2010.
J. UL -- UNDERWRITERS LABORATORIES INC.
1. UL (BMD) - Building Materials Directory; current edition.
2. UL (ECMD) - Electrical Construction Materials Directory; current edition.
3. UL (FRD) - Fire Resistance Directory; current edition.
K. LOCAL AGENCIES
1. WABO - Washington Association of Building Officials
2. WAC -- State of Washington Administrative Code
a. Washington State supplements and amendments to the International Building Code;
WAC 51-50, WAC 51-51, WAC 51-52, WAC 51-52, WAC 51-54, WAC 51-56, 51-57.
b. Washington State Energy Code; WAC 51-11
c. Washington State Ventilation and Indoor Air Quality Code.
3. APWA - Washington State Chapter of the American Public Works Association
a. WSDOT/APWA; Standard Specifications for Road, Bridge, and Municipal
Construction (referred to in specification sections as "WSDOT Standard
Specifications")
b. WSDOT/APWA; Standard Plans for Road, Bridge, and Municipal Construction
(referred to in specification sections as "WSDOT Standard Plans")
4. WSDOT - Washington State Department of Transportation
a. WSDOT/APWA; Standard Specifications for Road, Bridge, and Municipal
Construction (referred to in specification sections as "WSDOT Standard
Specifications")
b. WSDOT/APWA; Standard Plans for Road, Bridge, and Municipal Construction
(referred to in specification sections as "WSDOT Standard Plans")
5. WISHA - Washington Industrial Safety and Health Act
6. DOSH -- Division of Occupational Safety and Health
7. City of Renton, Washington
a. City of Renton Municipal Code.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 4219
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01 5000
TEMPORARY FACILITIES AND
CONTROLS
February 1, 2018 01 5000-1
SECTION 01 5000 TEMPORARY FACILITIES AND CONTROLS
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Temporary utilities.
B. Temporary telecommunications services.
C. Temporary sanitary facilities.
D. Temporary Controls: barriers, enclosures, fencing, etc.
E. Security requirements.
F. Vehicular access and parking.
G. Waste removal facilities and services.
H. Field offices.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and Division 1 specification sections, apply to this section.
1.03 TEMPORARY UTILITIES
A. General: Cost or use charges for temporary facilities shall be included in the Contract Sum.
Allow other entities to use temporary services and facilities without cost, including but not
limited to, Owner's construction forces, Architect, consultants, occupants of the project,
testing agencies and authorities having jurisdiction.
B. All costs associated with preparing utilities for use is the sole responsibility of the
Contractor.
C. Usage costs for power will be supplied by Owner. All other temporary site utilities will be
provided the Contractor.
1.04 TELECOMMUNICATIONS SERVICES
A. Provide, maintain, and pay for telecommunications services to field representative at time of
project mobilization.
1.05 TEMPORARY SANITARY FACILITIES
A. Contractor may use Owner bathroom facilities.
B. Maintain any used facilities in clean and sanitary condition.
1.06 BARRIERS
A. Provide barriers to prevent unauthorized entry to construction areas, to prevent access to
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areas that could be hazardous to workers or the public and to protect existing facilities and
adjacent properties from damage from construction operations and demolition.
B. Provide moveable barriers in front of all open hoistway doors.
C. Protect stored materials from damage.
1.07 FENCING
A. Laydown and Staging: Commercial grade chain link fence. No orange roll-up type fencing
is allowed.
1.08 EXTERIOR ENCLOSURES
A. Provide temporary insulated weather tight closure of exterior openings to accommodate
acceptable working conditions and protection for Products, to allow for temporary heating
and maintenance of required ambient temperatures identified in individual specification
sections, and to prevent entry of unauthorized persons. Provide access doors with self-
closing hardware and locks.
B. Owner reserves the right to have project materials stored in enclosed, conditioned space.
1.09 CONSTRUCTION AIDS
A. Furnish, install, and maintain for the duration of construction all required scaffolding, lifts,
tarpaulins, barricades, canopies, warning signs, steps, bridges, platforms and other
temporary construction necessary for proper completion of the work. Maintain in
compliance with all pertinent safety and other regulations.
1.10 SECURITY
A. Provide security and facilities to protect Work, and Owner's operations from unauthorized
entry, vandalism, or theft.
B. All onsite contractors will need to pass no-cost background check.
1.11 VEHICULAR ACCESS AND PARKING
A. Comply with regulations relating to use of streets and sidewalks, access to emergency
facilities, and access for emergency vehicles.
B. Provide and maintain access to fire hydrants, free of obstructions.
C. Provide means of removing mud from vehicle wheels before entering pedestrian walkways,
driveways, parking areas and city streets.
D. Comply with City traffic and parking regulations.
E. Delivery and Storage: Conduct operations in such a manner as to avoid unnecessary
interference to existing pedestrian and vehicle traffic. Minimize heavy vehicle traffic to and
from site during peak traffic hours (7-9 a.m. and 3-6 p.m.). Do not park vehicles in traffic
lanes. Provide flag persons, and traffic control signs and devices as required. Notify Owner
in advance of any unusually long or large deliveries. Storage of materials adjacent to the
Project site outside of the construction fence is not permitted unless authorized by Owner.
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F. Owner shall provide at least (2) covered parking spaces in Renton City Hall parking garage
for contractor storage/laydown. Contractor shall be responsible for fencing and security of
these spaces.
G. Owner shall provide at least (2) uncovered parking spaces for contractor vehicle parking in
lots adjacent to Renton City Hall.
H. Traffic Control: Provide and implement a traffic control plan for all work located in street.
Include temporary barriers, signs, flaggers, etc. Comply with all requirements of the City of
Renton for work in the Right-of-Way.
1.12 WASTE REMOVAL
A. Provide waste removal facilities and services as required to maintain the site in clean and
orderly condition.
B. Provide containers with lids. Remove trash from site on a regular basis as needed.
C. If materials to be recycled or re-used on the project must be stored on-site, provide suitable
non-combustible containers; locate containers holding flammable material outside the
structure unless otherwise approved by the authorities having jurisdiction.
D. Open free-fall chutes are not permitted. Terminate closed chutes into appropriate
containers with lids.
1.13 PROJECT IDENTIFICATION
A. Provide project identification sign of design and construction per Section 01 5813
1.14 FIELD OFFICE(S)
A. Provide signage directing all construction related deliveries and visitors to the field office(s)
1.15 EQUIPMENT
A. Fire Extinguishers: Portable, UL-rated, with extinguishing agent as required by locations
and classes of fire exposure.
1.16 REMOVAL OF UTILITIES, FACILITIES, AND CONTROLS
A. Remove temporary utilities, equipment, facilities, materials, prior to Substantial Completion
inspection.
B. Clean and repair damage caused by installation or use of temporary work.
C. Restore existing facilities used during construction to original condition.
D. Restore new permanent facilities used during construction to like new condition.
1.17 QUALITY ASSURANCE
A. Regulations: Comply with industry standards and applicable laws and regulations of
authorities having jurisdiction, including but not limited to:
1. Building code requirements
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2. Health and safety regulations
3. Utility company regulations
4. Police, Fire department and rescue squad rules
5. Environmental protection regulations
B. Standards:
1. General: Comply with the following:
a. NFPA Code 241, "Building Construction and Demolition Operations".
b. ANSI-A10 Series standards for "Safety Requirements for Construction and
Demolition".
c. NECA Electrical Design Library "Temporary Electrical Facilities".
2. Recommendations: Refer to "Guidelines for Bid Conditions for Temporary Job Utilities
and Services" prepared jointly by AGC and ASC for industry recommendations.
3. Electrical Service: Comply with NEMA, NECA, and UL standards and regulations for
temporary electrical service. Install service in compliance with NEC (NFPA 70).
C. Inspections: Arrange for authorities having jurisdiction to inspect and test each temporary
utility before use. Obtain required certifications and permits.
1.18 PROJECT CONDITIONS
A. Conditions of Use:
1. Keep temporary services and facilities clean and neat in appearance. Operate in a safe
and efficient manner. Take necessary fire prevention measures.
2. Take necessary fire prevention measures.
3. Do not overload facilities or permit them to interfere with Owner's operations.
4. Do not allow hazardous, dangerous, or unsanitary conditions or public nuisances to
develop or persist on the site.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION (NOT USED)
END OF SECTION 01 5000
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01 5813
TEMPORARY PRODUCT SIGNAGE
February 1, 2018 01 5813-1
SECTION 01 5813 TEMPORARY PRODUCT SIGNAGE
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Project identification sign.
B. Project informational signs.
1.02 QUALITY ASSURANCE
A. Finishes, Printing: Adequate to withstand weathering, fading, and chipping for duration of
construction.
1.03 SUBMITTALS
A. See Section 01 3000 - Administrative Requirements for submittal procedures.
PART 2 – PRODUCTS
2.01 SIGN MATERIALS
A. Sign Surfaces: Laminate or plastic.
B. Printing: Color printing, sanserif lettering , understatedly elegant.
2.02 PROJECT IDENTIFICATION SIGN
A. 1 printed sign between all hoistway openings in all elevator lobbies.
B. Content:
1. Project number, title, logo and name of Owner as indicated on Contract Documents.
2. Name of Architect
3. Name of Prime Contractor.
2.03 PROJECT INFORMATIONAL SIGNS
A. Include with Project Identification sign above.
B. Include list of all on site contractors, Owner representatives, and design team members with
phone numbers for all. List to be prominently posted in elevator machine room.
PART 3 – EXECUTION
3.01 INSTALLATION
A. Install project identification signs one week ahead of anticipated mobilization.
3.02 REMOVAL
A. Remove signs, framing, and supports at completion of Project and restore the area.
END OF SECTION 01 5813
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PRODUCT REQUIREMENTS
February 1, 2018 01 6000-1
SECTION 01 6000 PRODUCT REQUIREMENTS
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. General product requirements.
B. Transportation, handling, storage and protection.
C. Product option requirements.
D. Substitution limitations and procedures.
E. Procedures for Owner-supplied products.
F. Maintenance materials, including extra materials, spare parts, tools, and software.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and Division 1 specification sections, apply to this section.
B. Section 01 4000 - Quality Requirements: Product quality monitoring.
C. Section 01 7419 - Construction Waste Management and Disposal: Waste disposal
requirements potentially affecting packaging and substitutions.
PART 2 – PRODUCTS
2.01 NEW PRODUCTS
A. Provide new products unless specifically required or permitted by the Contract Documents.
B. Do not use products having any of the following characteristics:
1. Made using or containing CFC's or HCFC's.
2. Made of wood from newly cut old growth timber.
C. Where all other criteria are met, Contractor shall give preference to products that:
1. Are extracted, harvested, and/or manufactured closer to the location of the project.
2. Have longer documented life span under normal use.
3. Result in less construction waste.
4. Are made of vegetable materials that are rapidly renewable.
D. Urea-Formaldehyde Prohibition:
1. Overall Project Requirement: Provide composite wood and agrifiber products having no
added urea-formaldehyde resins.
a. Require each installer to certify compliance and submit product data showing
product content.
2. Specific Product Categories: Comply with limitations specified elsewhere.
E. Adhesives and Joint Sealants:
1. Provide only products having lower volatile organic compound (VOC) content than
required by South Coast Air Quality Management District Rule No.1168.
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a. Require each installer to certify compliance and submit product data showing
product content.
2. Specific Product Categories: Comply with limitations specified elsewhere.
F. Aerosol Adhesives:
1. Provide only products having lower volatile organic compound (VOC) content than
required by GreenSeal GS-36.
a. This provision is applicable to LEED Credit EQ 4.1; submit LEED Prohibited Content
Installer Certification Forms.
2.02 PRODUCT OPTIONS
A. Products Specified by Reference Standards or by Description Only: Use any product
meeting those standards or description.
B. Products Specified by Naming One or More Manufacturers with a Provision for
Substitutions: Submit a request for substitution for any manufacturer not named.
2.03 MAINTENANCE MATERIALS
A. Furnish extra materials, spare parts, tools, and software of types and in quantities specified
in individual specification sections.
B. Deliver and place in location as directed; obtain receipt prior to final payment.
PART 3 – EXECUTION
3.01 SUBSTITUTION PROCEDURES
A. Prior to Bid: Submit requests for substitutions for receipt by Architect no later than 7
calendar days prior to the bid due date.
B. Document each request with complete data substantiating compliance of proposed
substitution with Contract Documents.
C. A request for substitution constitutes a representation that the submitter:
1. Has investigated proposed product and determined that it meets or exceeds the quality
level of the specified product.
2. Will provide the same warranty for the substitution as for the specified product.
3. Will coordinate installation and make changes to other Work that may be required for
the Work to be complete with no additional cost to Owner.
4. Waives claims for additional costs or time extension that may subsequently become
apparent.
D. Substitutions will not be considered when they are indicated or implied on shop drawing or
product data submittals, without separate written request, or when acceptance will require
revision to the Contract Documents.
E. Substitution Submittal Procedure:
1. Submit each request with form provided at end of this section. Substitution requests
submitted without provided form will not be considered.
2. Submit requests by mail or email. Email requests will be in PDF format. Facsimile
(Faxed) Substitution requests will not be considered.
3. Submit One (1) copy of request for substitution for consideration. Limit each request to
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February 1, 2018 01 6000-3
one proposed substitution.
4. Submit shop drawings, product data, and certified test results attesting to the proposed
product equivalence. Burden of proof is on proposer.
5. Provide samples when needed to convey equivalence or upon Architects request.
6. Acceptance will be acknowledged through Addendum only.
F. After Contract Award: Requests for substitutions submitted after the Bid Period will not be
considered except when One (1) of the following conditions exists:
1. Unavailability: A product is unavailable through no fault of the General Contractor.
2. Regulatory Requirements: Final code interpretations, regulatory requirements, safety
requirements, or insurance requirements necessitate a change due to inability of the
specified item to meet conformance.
3. Warranty: Manufacturer or fabricator cannot certify or warrant required performance of
specified item.
4. Owner Benefit: The substitution offers significant benefit in cost-savings, quality
enhancement, operations and maintenance or other beneficial considerations.
G. After Contract Award: Submit requests for substitution in quantities identified for submittals
in Section 01 3000.
H. Redesign and coordination: In submitting a request for substitution approval, the Contractor
represents that it has investigated the proposed product and, in its opinion, it is equal or
equivalent in all respects to that specified. If bidding a product identified as an approved
substitution, the Contractor agrees to coordinate all trades including changes as may be
required. It further agrees to waive all claims for additional costs which subsequently
become apparent as a consequence of the substitution and that it will bear all costs related,
including costs of A/E's services for redesign if deemed necessary.
I. Substitutions will not be considered if they are indicated or implied on Shop Drawings or
other project data submittals without proper Notice indicated on attached substitution form
provided.
3.02 OWNER-SUPPLIED PRODUCTS
A. See Section 01 1000 - Summary for identification of Owner-supplied products.
B. Owner's Responsibilities:
1. Arrange for and deliver Owner reviewed shop drawings, product data, and samples, to
Contractor.
2. Arrange and pay for product delivery to site.
3. On delivery, inspect products jointly with Contractor.
4. Submit claims for transportation damage and replace damaged, defective, or deficient
items.
5. Arrange for manufacturers' warranties, inspections, and service.
C. Contractor's Responsibilities:
1. Review Owner reviewed shop drawings, product data, and samples.
2. Receive and unload products at site; inspect for completeness or damage jointly with
Owner.
3. Handle, store, install and finish products.
4. Repair or replace items damaged after receipt.
3.03 TRANSPORTATION AND HANDLING
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A. Coordinate schedule of product delivery to designated prepared areas in order to minimize
site storage time and potential damage to stored materials.
B. Transport and handle products in accordance with manufacturer's instructions.
C. Transport materials in covered trucks to prevent contamination of product and littering of
surrounding areas.
D. Promptly inspect shipments to ensure that products comply with requirements, quantities
are correct, and products are undamaged.
E. Provide equipment and personnel to handle products by methods to prevent soiling,
disfigurement, or damage.
F. Arrange for the return of packing materials, such as wood pallets, where economically
feasible.
3.04 STORAGE AND PROTECTION
A. Designate receiving/storage areas for incoming products so that they are delivered
according to installation schedule and placed convenient to work area in order to minimize
waste due to excessive materials handling and misapplication.
B. Store and protect products in accordance with manufacturers' instructions.
C. Store with seals and labels intact and legible.
D. Store sensitive products in weather tight, climate controlled, enclosures in an environment
favorable to product.
E. For exterior storage of fabricated products, place on sloped supports above ground.
F. Cover products subject to deterioration with impervious sheet covering. Provide ventilation
to prevent condensation and degradation of products.
G. Prevent contact with material that may cause corrosion, discoloration, or staining.
H. Provide equipment and personnel to store products by methods to prevent soiling,
disfigurement, or damage.
I. Arrange storage of products to permit access for inspection. Periodically inspect to verify
products are undamaged and are maintained in acceptable condition.
END OF SECTION 01 6000 (FORM ATTACHED)
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SUBSTITUTION REQUEST FORM
TO: S.M. STEMPER ARCHITECTS, PLLC
ATTN: Thomas Horton
4000 Delridge Way SW, Suite 200
Seattle, WA 98106
PROJECT NAME: Renton City Hall Elevator Modernization
PROPOSER:
WE HEREBY SUBMIT FOR CONSIDERATION, THE FOLLOWING PRODUCT INSTEAD OF THE
SPECIFIED ITEM FOR ABOVE PROJECT:
SECTION PARAGRAPH SPECIFIED ITEM
PROPOSED SUBSTITUTION:
ATTACH COMPLETE DIMENSIONAL INFORMATION AND TECHNICAL DATA, INCLUDING
LABORATORY TESTS, IF APPLICABLE.
INCLUDE COMPLETE INFORMATION ON CHANGES TO DRAWINGS AND SPECIFICATIONS
WHICH PROPOSED SUBSTITUTION WILL REQUIRE FOR ITS PROPER INSTALLATION.
SUBMIT WITH REQUEST ALL NECESSARY SAMPLES AND SUBSTANTIATING DATA TO
PROVIDE EQUAL QUALITY, PERFORMANCE, AND APPEARANCE TO THAT SPECIFIED.
CLEARLY MARK MANUFACTURER'S LITERATURE TO INDICATE EQUALITY OR
EQUIVALENCE IN PERFORMANCE. INDICATE DIFFERENCES IN QUALITY OF MATERIALS
AND CONSTRUCTION.
FILL IN BLANKS BELOW:
A. DOES THE SUBSTITUTION AFFECT DIMENSIONS SHOWN ON DRAWINGS:
No Yes If yes, clearly indicate changes:
B. WILL THE UNDERSIGNED PAY FOR CHANGES TO THE BUILDING DESIGN, INCLUDING
ENGINEERING AND DETAILING COSTS CAUSED BY THE REQUESTED SUBSTITUTION?
C. WHAT EFFECT DOES SUBSTITUTION HAVE ON OTHER TRADES, OTHER CONTRACTS,
AND CONTRACT COMPLETION DATE?
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D. WHAT EFFECT DOES SUBSTITUTION HAVE ON APPLICABLE CODE REQUIREMENTS?
E. DIFFERENCES BETWEEN PROPOSED SUBSTITUTION AND SPECIFIED ITEM:
F. MANUFACTURER'S WARRANTIES OF THE PROPOSED AND SPECIFIED ITEMS ARE:
Same Different (explain):
G. LIST OF NAMES AND ADDRESSES OF 3 SIMILAR PROJECTS ON WHICH PRODUCT WAS
USED, DATE OF INSTALLATION, AND A/E'S NAME AND ADDRESS: (ATTACH LIST WITH
REQUESTED INFORMATION)
H. COST IMPACT:
UNDERSIGNED ATTESTS FUNCTION AND QUALITY ARE EQUAL OR EQUIVALENT TO
SPECIFIED ITEMS.
CERTIFICATION OF EQUAL OR EQUIVALENT PERFORMANCE AND ASSUMPTION OF
LIABILITY FOR EQUAL OR EQUIVALENT PERFORMANCE:
Signature
Firm
Address
By
Date
Signature must be by person having authority to legally bind Contractor to the above terms.
FOR USE BY A/E
REMARKS:
Accepted Not Accepted
Accepted as Noted Received Too Late
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EXECUTION AND CLOSEOUT
REQUIREMENTS
February 1, 2018 01 7000-1
SECTION 01 7000 EXECUTION AND CLOSEOUT REQUIREMENTS
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Examination, preparation, and general installation procedures.
B. Requirements for alterations work, including selective demolition, except removal, disposal,
and/or remediation of hazardous materials and toxic substances.
C. Pre-installation meetings.
D. Cutting and patching.
E. Surveying for laying out the work.
F. Cleaning and protection.
G. Starting of systems and equipment.
H. General requirements for maintenance service.
1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General Conditions and Division
1 specification sections, apply to this section.
B. Section 01 3000 - Administrative Requirements: Submittals procedures.
C. Section 01 4000 - Quality Requirements: Testing and inspection procedures.
D. Section 01 5000 - Temporary Facilities and Controls: Temporary exterior enclosures.
E. Section 01 7419 - Construction Waste Management and Disposal: Additional procedures
for trash/waste removal, recycling, salvage, and reuse.
F. Section 01 7800 – Closeout Submittals: O & M, Record Drawings and other documents due
at completion.
1.03 REFERENCE STANDARDS
A. NFPA 241 - Standard for Safeguarding Construction, Alteration, and Demolition Operations;
2009.
1.04 SUBMITTALS
A. Cutting and Patching: Submit written request in advance of cutting or alteration that affects:
1. Structural integrity of any element of Project.
2. Integrity of weather exposed or moisture resistant element.
3. Efficiency, maintenance, or safety of any operational element.
4. Visual qualities of sight exposed elements.
5. Work of Owner or separate Contractor.
6. Include in request:
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a. Identification of Project.
b. Location and description of affected work.
c. Necessity for cutting or alteration.
d. Description of proposed work and products to be used.
e. Effect on work of Owner or separate Contractor.
f. Written permission of affected separate Contractor.
g. Date and time work will be executed.
B. Project Record Documents: Per Section 01 7800
1.05 QUALIFICATIONS
A. For field engineering, employ a professional engineer of the discipline required for specific
service on Project, licensed in Washington.
1.06 PROJECT CONDITIONS
A. Protect site from puddling or running water. Comply with all requirements for storm water
management and soil erosion prevention.
B. Ventilate enclosed areas to assist cure of materials, to dissipate humidity, and to prevent
accumulation of dust, fumes, vapors, or gases.
C. Dust Control: Execute work by methods to minimize raising dust from construction
operations. Provide positive means to prevent air-borne dust from dispersing into
atmosphere and over adjacent property.
D. Noise Control: Provide methods, means, and facilities to minimize noise produced by
construction operations.
E. Pest and Rodent Control: Provide methods, means, and facilities to prevent pests and
insects from damaging the work.
F. Rodent Control: Provide methods, means, and facilities to prevent rodents from accessing
or invading premises.
G. Pollution Control: Provide methods, means, and facilities to prevent contamination of soil,
water, and atmosphere from discharge of noxious, toxic substances, and pollutants
produced by construction operations. Comply with federal, state, and local regulations.
1.07 COORDINATION
A. See Section 01 1000 for occupancy-related requirements.
B. Coordinate scheduling, submittals, and work of the various sections of the Project Manual to
ensure efficient and orderly sequence of installation of interdependent construction
elements, with provisions for accommodating items installed later.
C. Notify affected utility companies and comply with their requirements.
D. Verify that utility requirements and characteristics of new operating equipment are
compatible with building utilities. Coordinate work of various sections having
interdependent responsibilities for installing, connecting to, and placing in service, such
equipment.
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E. Coordinate space requirements, supports, and installation of mechanical and electrical work
that are indicated diagrammatically on Drawings. Follow Coordination Drawings routing
shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with lines
of building. Utilize spaces efficiently to maximize accessibility for other installations, for
maintenance, and for repairs.
F. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within the
construction. Coordinate locations of fixtures and outlets with finish elements.
G. Coordinate completion and clean-up of work of separate sections.
PART 2 – PRODUCTS
2.01 PATCHING MATERIALS
A. New Materials: As specified in product sections; match existing products and work for
patching and extending work.
B. Type and Quality of Existing Products: Determine by inspecting and testing products where
necessary, referring to existing work as a standard.
C. Product Substitution: For any proposed change in materials, submit request for substitution
described in Section 01 6000.
PART 3 – EXECUTION
3.01 EXAMINATION
A. Verify that existing site conditions and substrate surfaces are acceptable for subsequent
work. Start of work means acceptance of existing conditions.
B. Verify that existing substrate is capable of structural support or attachment of the work being
applied or attached.
C. Examine and verify specific conditions described in individual specification sections.
D. Take field measurements before confirming product orders or beginning fabrication, to
minimize waste due to over-ordering or mis-fabrication.
E. Verify that utility services are available, of the correct characteristics, and in the correct
locations.
F. Prior to Cutting: Examine existing conditions prior to commencing work, including elements
subject to damage or movement during cutting and patching. After uncovering existing
work, assess conditions affecting performance of work. For any cut in concrete greater than
6 square inches or any cut or demolition in floor/roof deck shall be radared ahead of cutting
and all steel shall be located. Radar inspection shall be reviewed/approved by Architect.
Beginning of cutting or patching means acceptance of existing conditions.
3.02 PREPARATION
A. Clean substrate surfaces prior to applying next material or substance.
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B. Seal cracks or openings of substrate prior to applying next material or substance.
C. Apply manufacturer required or recommended substrate primer, sealer, or conditioner prior
to applying any new material or substance in contact or bond.
3.03 PREINSTALLATION MEETINGS
A. When required in individual specification sections, convene a preinstallation meeting at the
site prior to commencing work of the section.
B. Require attendance of parties directly affecting, or affected by, work of the specific section.
C. Notify Architect four days in advance of meeting date.
D. Prepare agenda and preside at meeting:
1. Review conditions of examination, preparation and installation procedures.
2. Review coordination with related work.
E. Record minutes and distribute copies within two days after meeting to participants, with two
copies to Architect, Owner, participants, and those affected by decisions made.
3.04 LAYING OUT THE WORK
A. Verify locations of survey control points prior to starting work.
B. Promptly notify Architect of any discrepancies discovered.
C. Contractor shall locate and protect survey control and reference points.
D. Control datum for survey is that indicated on Drawings.
E. Promptly report to Architect the loss or destruction of any reference point or relocation
required because of changes in grades or other reasons.
F. Replace dislocated survey control points based on original survey control. Make no
changes without prior written notice to Architect.
G. Utilize recognized engineering survey practices.
H. Establish a minimum of two permanent bench marks on site, referenced to established
control points. Record locations, with horizontal and vertical data, on project record
documents.
I. Establish elevations, lines and levels. Locate and lay out by instrumentation and similar
appropriate means:
1. Site improvements including pavements; stakes for grading, fill and topsoil placement;
utility locations, slopes, and invert elevations.
2. Grid or axis for structures.
3. Building foundation, column locations, ground floor elevations, and elevated deck
elevations.
J. Periodically verify layouts by same means.
K. Maintain a complete and accurate log of control and survey work as it progresses.
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3.05 GENERAL INSTALLATION REQUIREMENTS
A. Install products as specified in individual sections, in accordance with manufacturer's
instructions and recommendations, and so as to avoid waste due to necessity for
replacement.
B. Make vertical elements plumb and horizontal elements level, unless otherwise indicated.
C. Install equipment and fittings plumb and level, neatly aligned with adjacent vertical and
horizontal lines, unless otherwise indicated.
D. Make consistent texture on surfaces, with seamless transitions, unless otherwise indicated.
E. Make neat transitions between different surfaces, maintaining texture and appearance.
3.06 CUTTING AND PATCHING
A. Whenever possible, execute the work by methods that avoid cutting or patching.
B. Perform whatever cutting and patching is necessary to:
1. Complete the work.
2. Fit products together to integrate with other work.
3. Provide openings for penetration of mechanical, electrical, and other services.
4. Match work that has been cut to adjacent work.
5. Repair areas adjacent to cuts to required condition.
6. Repair new work damaged by subsequent work.
7. Remove samples of installed work for testing when requested.
8. Remove and replace defective and non-conforming work.
C. Execute cutting and patching including excavation and fill:
1. To complete the work.
2. To uncover work in order to install improperly sequenced work.
3. To remove and replace defective or non-conforming work.
4. To remove samples of installed work for testing when requested.
5. To provide openings in the work for penetration of mechanical and electrical, and other
services.
6. To execute patching to complement adjacent work.
7. To fit materials and products to integrate with other work.
D. Execute work by methods that avoid damage to other work and that will provide appropriate
surfaces to receive patching and finishing. In existing work, minimize damage and restore
to original condition.
E. Employ original installer to perform cutting for weather exposed and moisture resistant
elements, and sight exposed surfaces.
F. Restore work with new products in accordance with requirements of Contract Documents.
G. Fit work air tight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces.
H. At penetrations of fire rated walls, partitions, ceiling, or floor construction, completely seal
voids with fire rated material, to full thickness of the penetrated element or as otherwise
required.
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I. Cutting:
1. Cut work by methods that will not damage work to be retained and work adjoining.
Review proposed procedure(s) with original installer where possible and comply with its
recommendations.
2. Where cutting is required, cut work with sawing, drilling, coring and grinding tools.
Pneumatic hammering and chopping tools not allowed without prior approval.
J. Patching:
1. Finish patched surfaces to match finish that existed prior to patching. Patch with seams
which are durable and invisible as possible. Comply with specified tolerances of the
work. On continuous surfaces, refinish to nearest intersection or natural break. For an
assembly, refinish entire unit.
2. Restore exposed finishes of patched areas and, where necessary, extend finish
restoration onto retained work adjoining in a manner which will eliminate evidence of
patching.
3. Where feasible, inspect and test patched areas to demonstrate integrity of work.
4. Match color, texture, and appearance.
5. Repair patched surfaces that are damaged, lifted, discolored, or showing other
imperfections due to patching work. If defects are due to condition of substrate, repair
substrate prior to repairing finish.
3.07 PROGRESS CLEANING
A. Maintain areas free of waste materials, debris, and rubbish. Maintain site in a clean and
orderly condition.
B. Remove debris and rubbish from pipe chases, plenums, attics, crawl spaces, and other
closed or remote spaces, prior to enclosing the space.
C. Broom and vacuum clean interior areas prior to start of surface finishing, and continue
cleaning to eliminate dust.
D. Collect and remove waste materials, debris, and trash/rubbish from site periodically and
dispose off-site; do not burn or bury.
3.08 PROTECTION OF INSTALLED WORK
A. Protect installed work from damage by construction operations.
B. Provide special protection where specified in individual specification sections.
C. Provide temporary and removable protection for installed products. Control activity in
immediate work area to prevent damage.
D. Provide protective coverings at walls, projections, jambs, sills, and soffits of openings.
E. Protect finished floors, stairs, and other surfaces from traffic, dirt, wear, damage, or
movement of heavy objects, by protecting with durable sheet materials.
F. Prohibit traffic or storage upon waterproofed or roofed surfaces. If roof traffic or activity is
necessary, the following will be required:
1. Get approval from Owner about areas that will be impacted.
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2. Inspect and photograph areas that will be impacted with Owner to confirm existing
roofing system condition.
3. Where any equipment will be placed on roof deck provide roofing system protection
including: minimum rigid insulation topped with ½” plywood and covered with
visqueen or other sheet material.
G. Prohibit traffic from landscaped areas.
H. Remove protective coverings when no longer needed; reuse or recycle plastic coverings if
possible.
3.09 CLOSE-OUT COORDINATION
A. See Section 01 1000 for occupancy-related requirements.
B. Coordinate scheduling, submittals, and work of the various sections of the Project Manual to
ensure efficient and orderly sequence of installation of interdependent construction
elements, with provisions for accommodating items installed later.
C. Notify affected utility companies and comply with their requirements.
D. Verify that utility requirements and characteristics of new operating equipment are
compatible with building utilities. Coordinate work of various sections having
interdependent responsibilities for installing, connecting to, and placing in service, such
equipment.
E. Coordinate space requirements, supports, and installation of mechanical and electrical work
that are indicated diagrammatically on Drawings. Follow Coordination Drawings routing
shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with lines
of building. Utilize spaces efficiently to maximize accessibility for other installations, for
maintenance, and for repairs.
F. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within the
construction. Coordinate locations of fixtures and outlets with finish elements.
G. Coordinate completion and clean-up of work of separate sections.
3.10 SUBSTANTIAL COMPLETION
A. Substantial Completion is defined in the General Conditions
B. Preliminary Procedures: Before requesting inspection for determining date of Substantial
Completion, complete the following. List items below that are incomplete in request.
1. Submit Contractor's Punch List. For each item, include the dollar value of Work
remaining, and reasons why the Work is not complete.
2. Advise Owner of pending insurance changeover requirements.
3. Obtain and submit releases permitting Owner unrestricted use of the Work and access to
services and utilities. Include occupancy permits, operating certificates, and similar
releases.
4. Prepare and submit initial Operation and Maintenance Manuals, damage or settlement
surveys, property surveys, and similar final record information.
5. Make final changeover of permanent locks and deliver keys to Owner. Advise Owner's
personnel of changeover in security provisions.
6. Submit L&I Inspector permit approval records.
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7. Terminate and remove temporary facilities from Project site, along with mockups,
construction tools, and similar elements.
8. Submit changeover information related to Owner's occupancy, use, operation, and
maintenance.
9. Complete final cleaning requirements.
10. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual
defects.
C. Inspection: Submit a written request for inspection for Substantial Completion. On receipt
of request, Architect will either proceed with inspection or notify Contractor of unfulfilled
requirements. During inspection, Architect will verify submitted Contractor's Punch List and
will add or deduct items as necessary to form the Architect's Substantial Completion Punch
List. The Architect's Substantial Completion Punch List will subsequently be provided to the
Contractor for resolution. Architect will prepare the Certificate of Substantial Completion
after inspection or will notify Contractor of items, either on the Contractor's Punch List or the
Architect's Substantial Completion Punch List that must be completed or corrected before
certificate will be issued.
1. Reinspection: If, following Architect's inspection, Certificate of Substantial Completion is
not granted, request reinspection when the Work identified as incomplete is completed or
corrected. Unless waived by Owner, a deductive Change Order for A/E costs will be
executed for all Substantial Completion reinspections.
2. Results of completed inspection will form the basis of requirements for Final Completion.
D. Checklist: In order to certify, Substantial Completion, all elements on the Substantial
Completion Checklist (attached to this section) MUST be complete.
3.11 FINAL COMPLETION
A. Preliminary Procedures: Before requesting final inspection for determining date of Final
Completion, complete the following:
1. Submit specific warranties, workmanship bonds, maintenance service agreements, final
certifications, and similar documents.
2. Submit copy of Architect's Substantial Completion Punch List, with signed and dated
certification by the City of Renton Project Manager stating that every item has been
completed or otherwise resolved for acceptance.
3. Submit evidence of final, continuing insurance coverage complying with insurance
requirements.
4. Prepare and submit Project Record Documents, final Operation and Maintenance
Manuals, damage or settlement surveys, property surveys, and similar final record
information.
5. Deliver tools, spare parts, extra materials, accessory keys, and similar items to location
designated by Owner. Label with manufacturer's name and model number where
applicable. Except where impractical, provide parts and materials in original unopened
packaging. Permanently label all accessory keys.
6. Complete any deferred testing as defined in Division 1 Section "Commissioning
Requirements."
7. Instruct Owner's personnel in operation, adjustment, and maintenance of products,
equipment, and systems.
8. Submit Application for Final Payment and required support documentation and
certifications according to Division 1 Section "Payment Procedures."
B. Inspection: Submit a written request for final inspection for acceptance. On receipt of
request, Architect will either proceed with inspection or notify Contractor of unfulfilled
requirements. Architect will certify Application for Final Payment after inspection or will
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notify Contractor of construction that must be completed or corrected before certificate will
be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as
incomplete is completed or corrected. Unless waived by Owner, a deductive Change
Order for A/E costs will be executed for Final Completion reinspections greater than one
in number.
C. Checklist: In order to certify, Final Completion, all elements on the Final Completion
Checklist (attached to this section) MUST be complete.
3.12 LIST OF INCOMPLETE ITEMS (CONTRACTOR'S PUNCH LIST)
A. General: The City of Renton Project Manager shall prepare a single list of items to be
completed and corrected. Include name and identification of each space and area affected
by construction operations for incomplete items and items needing correction including, if
necessary, areas disturbed by Contractor that are outside the limits of construction. Use
layout provided in electronic format by Architect. Submit three copies of list.
1. Organize list of spaces in sequential order, starting with exterior areas first and
proceeding from lowest floor to highest floor.
2. Organize items applying to each space by major element, including categories for floors,
individual walls, ceiling, equipment, and building systems.
3.13 SYSTEM STARTUP
A. Coordinate schedule for start-up of various equipment and systems.
B. Verify that each piece of equipment or system has been checked for proper lubrication,
drive rotation, belt tension, control sequence, and for conditions that may cause damage.
C. Verify tests, meter readings, and specified electrical characteristics agree with those
required by the equipment or system manufacturer.
D. Verify that wiring and support components for equipment are complete and tested.
E. Execute start-up under supervision of applicable Contractor personnel and manufacturer's
representative in accordance with manufacturers' instructions.
F. When specified in technical specification Sections, require manufacturer to provide
authorized representative to be present at site to inspect, check, and approve equipment or
system installation prior to start-up, and to supervise placing equipment or system in
operation.
G. Submit a written report that equipment or system has been properly installed and is
functioning correctly.
3.14 ADJUSTING
A. Adjust operating products and equipment to ensure smooth and unhindered operation.
3.15 FINAL CLEANING
A. Execute final cleaning prior to Substantial Completion.
B. Use cleaning materials that are nonhazardous.
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C. Clean interior and exterior glass, surfaces exposed to view; remove temporary labels, stains
and foreign substances, polish transparent and glossy surfaces, vacuum carpeted and soft
surfaces.
D. Clean equipment and fixtures to a sanitary condition with cleaning materials appropriate to
the surface and material being cleaned.
E. Replace filters of operating equipment.
F. Clean debris from roofs, gutters, downspouts, and drainage systems.
G. Clean site; sweep paved areas, rake clean landscaped surfaces.
H. Remove waste, surplus materials, trash/rubbish, and construction facilities from the site;
dispose of in legal manner; do not burn or bury.
3.16 MAINTENANCE
A. Provide service and maintenance of components indicated in specification sections.
B. Maintenance Period: As indicated in specification sections or, if not indicated, not less than
one year from the Date of Substantial Completion or the length of the specified warranty,
whichever is longer.
C. Examine system components at a frequency consistent with reliable operation. Clean,
adjust, and lubricate as required.
D. Include systematic examination, adjustment, and lubrication of components. Repair or
replace parts whenever required. Use parts produced by the manufacturer of the original
component.
E. Maintenance service shall not be assigned or transferred to any agent or subcontractor
without prior written consent of the Owner.
END OF SECTION 01 7000
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SECTION 01 7419 CONSTRUCTION WASTE MANAGEMENT AND
DISPOSAL
PART 1 – GENERAL
1.01 WASTE MANAGEMENT REQUIREMENTS
A. Owner requires that this project generate the least amount of trash and waste possible.
B. Employ processes that ensure the generation of as little waste as possible due to error,
poor planning, breakage, mishandling, contamination, or other factors.
C. Minimize trash/waste disposal in landfills; reuse, salvage, or recycle as much waste as
economically feasible.
D. Required Recycling, Salvage, and Reuse: The following may not be disposed of in landfills
or by incineration:
1. Aluminum and plastic beverage containers.
2. Corrugated cardboard.
3. Wood pallets.
4. Clean dimensional wood: May be used as blocking or furring.
5. Land clearing debris, including brush, branches, logs, and stumps: See Section 31
1000 for use options.
6. Concrete: May be crushed and used as riprap, aggregate, sub-base material, or fill.
7. Bricks: May be broken or crushed and used as sub-base material or fill.
8. Concrete masonry units: May be broken or crushed and used as sub-base material or
fill.
9. Asphalt paving: May be recycled into paving for project.
10. Metals, including packaging banding, metal studs, sheet metal, structural steel, piping,
reinforcing bars, door frames, and other items made of steel, iron, galvanized steel,
stainless steel, aluminum, copper, zinc, lead, brass, and bronze.
11. Glass.
12. Gypsum drywall and plaster.
13. Carpet, carpet cushion, carpet tile, and carpet remnants, both new and removed:
DuPont (http://flooring.dupont.com) and Interface (www.interfaceinc.com) conduct
reclamation programs.
14. Plastic sheeting.
E. Contractor shall develop and follow a Waste Management Plan designed to implement
these requirements.
F. Methods of trash/waste disposal that are not acceptable are:
1. Burning on the project site.
2. Burying on the project site.
3. Dumping or burying on other property, public or private.
4. Other illegal dumping or burying.
G. Regulatory Requirements: Contractor is responsible for knowing and complying with
regulatory requirements, including but not limited to Federal, state and local requirements,
pertaining to legal disposal of all construction and demolition waste materials.
1. Contractor shall comply with King County Ordinance 18166 codified in King County
Code Chapter 10.30 Construction and Demolition Waste.
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1.02 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and Division 1 specification sections, apply to this section.
B. Section 01 3000 - Administrative Requirements: Additional requirements for project
meetings, reports, submittal procedures, and project documentation.
C. Section 01 5000 - Temporary Facilities and Controls: Additional requirements related to
trash/waste collection and removal facilities and services.
D. Section 01 6000 - Product Requirements: Waste prevention requirements related to
delivery, storage, and handling.
E. Section 01 7000 - Execution and Closeout Requirements: Trash/waste prevention
procedures related to demolition, cutting and patching, installation, protection, and cleaning.
1.03 DEFINITIONS
A. Clean: Untreated and unpainted; not contaminated with oils, solvents, caulk, adhesives,
glues, or the like.
B. Construction and Demolition Waste: Solid wastes typically including building materials,
packaging, trash, debris, and rubble resulting from construction, remodeling, repair and
demolition operations.
C. Hazardous: Exhibiting the characteristics of hazardous substances, i.e., ignitibility,
corrosivity, toxicity or reactivity.
D. Nonhazardous: Exhibiting none of the characteristics of hazardous substances, i.e.,
ignitibility, corrosivity, toxicity, or reactivity.
E. Nontoxic: Neither immediately poisonous to humans nor poisonous after a long period of
exposure.
F. Recyclable: The ability of a product or material to be recovered at the end of its life cycle
and remanufactured into a new product for reuse by others.
G. Recycle: To remove a waste material from the project site to another site for remanufacture
into a new product for reuse by others.
H. Recycling: The process of sorting, cleansing, treating and reconstituting solid waste and
other discarded materials for the purpose of using the altered form. Recycling does not
include burning, incinerating, or thermally destroying waste.
I. Return: To give back reusable items or unused products to vendors for credit.
J. Reuse: To reuse a construction waste material in some manner on the project site.
K. Salvage: To remove a waste material from the project site to another site for resale or
reuse by others.
L. Sediment: Soil and other debris that has been eroded and transported by storm or well
production run-off water.
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M. Source Separation: The act of keeping different types of waste materials separate
beginning from the first time they become waste.
N. Toxic: Poisonous to humans either immediately or after a long period of exposure.
O. Trash: Any product or material unable to be reused, returned, recycled, or salvaged.
P. Waste: Extra material or material that has reached the end of its useful life in its intended
use. Waste includes salvageable, returnable, recyclable, and reusable material.
1.04 SUBMITTALS
A. See Section 01 3000 - Administrative Requirements, for submittal procedures.
B. Waste Management Plan: Include the following information:
1. Analysis of the trash and waste projected to be generated during the entire project
construction cycle, including types and quantities.
2. Landfill Options: The name, address, and telephone number of the landfill(s) where
trash/waste will be disposed of, the applicable landfill tipping fee(s), and the projected
cost of disposing of all project trash/waste in the landfill(s).
3. Landfill Alternatives: List all waste materials that will be diverted from landfills by reuse,
salvage, or recycling.
4. Meetings: Describe regular meetings to be held to address waste prevention, reduction,
recycling, salvage, reuse, and disposal.
5. Materials Handling Procedures: Describe the means by which materials to be diverted
from landfills will be protected from contamination and prepared for acceptance by
designated facilities; include separation procedures for recyclables, storage, and
packaging.
6. Transportation: Identify the destination and means of transportation of materials to be
recycled; i.e. whether materials will be site-separated and self-hauled to designated
centers, or whether mixed materials will be collected by a waste hauler.
C. Waste Disposal Reports: Submit at specified intervals, with details of quantities of trash and
waste, means of disposal or reuse, and costs; show both totals to date and since last report.
1. Submit updated Report with each Application for Progress Payment; failure to submit
Report will delay payment.
2. Submit Report on a form acceptable to Owner.
3. Landfill Disposal: Include the following information:
a. Identification of material.
b. Amount, in tons or cubic yards (cubic meters), of trash/waste material from the project
disposed of in landfills.
c. State the identity of landfills, total amount of tipping fees paid to landfill, and total
disposal cost.
d. Include manifests, weight tickets, receipts, and invoices as evidence of quantity and
cost.
4. Recycled and Salvaged Materials: Include the following information for each:
a. Identification of material, including those retrieved by installer for use on other
projects.
b. Amount, in tons or cubic yards (cubic meters), date removed from the project site, and
receiving party.
c. Transportation cost, amount paid or received for the material, and the net total cost or
savings of salvage or recycling each material.
d. Include manifests, weight tickets, receipts, and invoices as evidence of quantity and
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cost.
e. Certification by receiving party that materials will not be disposed of in landfills or by
incineration.
5. Material Reused on Project: Include the following information for each:
a. Identification of material and how it was used in the project.
b. Amount, in tons or cubic yards (cubic meters).
c. Include weight tickets as evidence of quantity.
6. Other Disposal Methods: Include information similar to that described above, as
appropriate to disposal method.
PART 2 – PRODUCTS (NOT USED)
PART 3 – EXECUTION
3.01 WASTE MANAGEMENT PROCEDURES
A. See Section 01 3000 for additional requirements for project meetings, reports, submittal
procedures, and project documentation.
B. See Section 01 5000 for additional requirements related to trash/waste collection and
removal facilities and services.
C. See Section 01 6000 for waste prevention requirements related to delivery, storage, and
handling.
D. See Section 01 7000 for trash/waste prevention procedures related to demolition, cutting
and patching, installation, protection, and cleaning.
3.02 WASTE MANAGEMENT PLAN IMPLEMENTATION
A. Manager: Designate an on-site person or persons responsible for instructing workers and
overseeing and documenting results of the Waste Management Plan.
B. Communication: Distribute copies of the Waste Management Plan to job site foreman, each
subcontractor, Owner, and Architect.
C. Instruction: Provide on-site instruction of appropriate separation, handling, and recycling,
salvage, reuse, and return methods to be used by all parties at the appropriate stages of the
project.
D. Meetings: Discuss trash/waste management goals and issues at project meetings.
1. Pre-construction meeting.
2. Regular job-site meetings.
E. Facilities: Provide specific facilities for separation and storage of materials for recycling,
salvage, reuse, return, and trash disposal, for use by all contractors and installers.
1. Provide containers as required.
2. Provide adequate space for pick-up and delivery and convenience to subcontractors.
3. Keep recycling and trash/waste bin areas neat and clean and clearly marked in order to
avoid contamination of materials.
F. Hazardous Wastes: Separate, store, and dispose of hazardous wastes according to
applicable regulations.
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G. Recycling: Separate, store, protect, and handle at the site identified recyclable waste
products in order to prevent contamination of materials and to maximize recyclability of
identified materials. Arrange for timely pickups from the site or deliveries to recycling facility
in order to prevent contamination of recyclable materials.
H. Reuse of Materials On-Site: Set aside, sort, and protect separated products in preparation
for reuse.
I. Salvage: Set aside, sort, and protect products to be salvaged for reuse off-site.
END OF SECTION 01 74190
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SECTION 01 7800 CLOSEOUT SUBMITTALS
PART 1 – GENERAL
1.01 SECTION INCLUDES
A. Project Record Documents.
B. Operation and Maintenance Data.
C. Warranties and bonds.
1.02 RELATED REQUIREMENTS
A. Drawings and general provisions of the Contract, including General and Supplemental
Conditions and Division 1 specification sections, apply to this section.
B. Section 01 3000 - Administrative Requirements: Submittals procedures, shop drawings,
product data, and samples.
C. Section 01 7000 - Execution and Closeout Requirements: Contract closeout procedures.
Substantial Completion and Final Completions Checklists.
D. Individual Product Sections: Specific requirements for operation and maintenance data.
E. Individual Product Sections: Warranties required for specific products or Work.
1.03 SUBMITTALS
A. Project Record Documents: Submit documents to Architect with claim for final Application
for Payment.
B. Operation and Maintenance Data:
1. Submit two copies of preliminary draft or proposed formats and outlines of contents at
least 10 days before requesting inspection for Substantial Completion. Architect will
review draft and return one copy with comments.
2. For equipment, or component parts of equipment put into service during construction and
operated by Owner, submit completed documents within ten days after acceptance.
3. Submit one copy of completed documents 15 days prior to final inspection. This copy
will be reviewed and returned after final inspection, with Architect comments. Revise
content of all document sets as required prior to final submission.
4. Submit two sets of revised final documents in final form within 10 days after final
inspection.
C. Warranties and Bonds:
1. For equipment or component parts of equipment put into service during construction with
Owner's permission, submit documents within 10 days after acceptance.
2. Make other submittals within 10 days after Date of Substantial Completion, prior to final
Application for Payment.
3. For items of Work for which acceptance is delayed beyond Date of Substantial
Completion, submit within 10 days after acceptance, listing the date of acceptance as the
beginning of the warranty period.
PART 2 – PRODUCTS (NOT USED)
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PART 3 – EXECUTION
3.01 RECORD DRAWINGS
A. Record Prints: Maintain one full-size set of blue- or black-line white prints of the Contract
Drawings and Shop Drawings.
1. Identification: In red ink and block letters, label each Record Drawing, including cover
sheets, "PROJECT RECORD DRAWING" in a prominent location on title block.
2. Preparation: Mark Record Prints to show the actual installation where installation varies
from that shown originally. Require individual or entity who obtained record data,
whether individual or entity is Installer, subcontractor, or similar entity, to prepare the
marked-up Record Prints.
a. Give particular attention to information on concealed elements that would be difficult
to identify or measure and record later.
b. Accurately record information in an understandable drawing technique.
c. Record data as soon as possible after obtaining it. Record and check the markup
before enclosing concealed installations.
3. Content: Types of items requiring marking include, but are not limited to, the following:
a. Dimensional changes to Drawings.
b. Revisions to details shown on Drawings.
c. Depths of foundations below first floor.
d. Locations and depths of underground utilities.
e. Revisions to routing of piping and conduits.
f. Revisions to electrical circuitry.
g. Actual equipment locations.
h. Duct size and routing.
i. Locations of concealed internal utilities.
j. Changes made by Change Order.
k. Changes made by Supplemental Instruction.
l. Details not on the original Contract Drawings.
m. Field records for variable and concealed conditions.
n. Record information on the Work that is shown only schematically.
4. Mark the Contract Drawings or Shop Drawings, whichever is most capable of showing
actual physical conditions, completely and accurately. If Shop Drawings are marked,
show cross-reference on the Contract Drawings.
5. Mark record sets with erasable, red-colored pencil. Use other reproducible colors to
distinguish between changes for different categories of the Work at same location.
6. Mark important additional information that was either shown schematically or omitted
from original Drawings.
7. Note alternate numbers, Change Order numbers, Supplemental Instruction numbers,
and similar identification, where applicable.
B. Newly Prepared Record Drawings: Prepare new Drawings instead of preparing Record
Drawings where Architect determines that neither the original Contract Drawings nor Shop
Drawings are suitable to show actual installation.
1. New Drawings may be required when a Change Order is issued as a result of accepting
an alternate, substitution, or other modification.
2. Consult Architect for proper scale and scope of detailing and notations required to record
the actual physical installation and its relation to other construction. Integrate newly
prepared Record Drawings into Record Drawing sets; comply with procedures for
formatting, organizing, copying, binding, and submitting. Include title blocks matching
original drawings and assign appropriate sheet numbers.
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C. Binding: Organize Record Prints and newly prepared Record Drawings into manageable
sets. Bind each set with durable paper cover sheets. Include identification on cover sheets.
3.02 RECORD SPECIFICATIONS
A. General: Annotate by striking out products/manufacturers not included in the work to
provide a record of selections made.
1. Note related Change Orders, Record Product Data, and Record Drawings where
applicable.
B. Mark Specifications to indicate the actual product installation where installation varies from
that indicated in Specifications. Include addenda and contract modifications.
1. Give particular attention to information on concealed products and installations that
cannot be readily identified and recorded later.
3.03 RECORD PRODUCT DATA
A. Where the actual product or installation varies substantially from that indicated in previously
submitted and approved Product Data, submit Record Product Data marked to indicate
actual condition.
1. Give particular attention to information on concealed products and installations that
cannot be readily identified and recorded later.
2. Include significant changes in the product delivered to Project site and changes in
manufacturer's written instructions for installation.
3. Note related Change Orders, Record Specifications, and Record Drawings where
applicable.
4. Where Record Product Data is required as part of Operation and Maintenance Manuals,
submit marked-up Product Data as an insert in manual instead of submittal as Record
Product Data.
3.04 MISCELLANEOUS RECORD SUBMITTALS
A. Assemble miscellaneous records required by other Specification Sections for miscellaneous
record keeping and submittal in connection with actual performance of the Work. Bind or
file miscellaneous records and identify each, ready for continued use and reference.
3.05 O&M MANUALS, GENERAL
A. Provide manuals of consistent appearance and quality. Where operation and maintenance
documentation includes information furnished by multiple sources, assemble and coordinate
information into a comprehensive whole. Eliminate all redundant, inapplicable, or
unnecessary information so that submitted documentation reflects only actual installation.
The QAM is responsible for final assembly of manuals.
B. Identify each system, subsystem, and piece of equipment with same designation used in the
Contract Documents. If no designation exists, assign a designation according to ASHRAE
Guideline 4, "Preparation of Operating and Maintenance Documentation for Building
Systems."
C. Directory: Provide a separate directory, bound to match manuals, summarizing the
contents of all O&M Manuals. Include a section in the directory for each of the following:
1. Tables of Contents: Include a table of contents for each O&M Manual.
2. List of Systems and Subsystems: List systems alphabetically. Include references to
O&M Manuals that contain information about each system, and separate references to
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Specification Sections in which each system or subsystem is addressed.
3. List of Equipment: List equipment for each system, organized alphabetically by system.
For pieces of equipment not part of system, list alphabetically in separate list.
D. Organization: Unless otherwise indicated, organize each manual into a separate section for
each system and subsystem, and a separate section for each piece of equipment not part of
a system. Each manual shall contain the following materials, in the order listed:
1. Title page.
2. Table of contents.
3. Manual contents.
E. Title Page: Enclose title page in transparent plastic sleeve. Include the following
information:
1. Subject matter included in manual.
2. Name and address of Project.
3. Name and address of Owner.
4. Date of submittal.
5. Name, address, and telephone number of Contractor.
6. Name and address of Architect.
7. Cross-reference to related systems in other O&M Manuals.
F. Table of Contents: List each product included in manual, identified by product name,
indexed to the content of the volume, and cross-referenced to Specification Section number
in Project Manual.
1. If operation or maintenance documentation requires more than one volume to
accommodate data, include comprehensive table of contents for all volumes in each
volume of the set.
G. Manual Contents: Organize into sets of manageable size. Arrange contents alphabetically
by system, subsystem, and equipment. If possible, assemble instructions for subsystems,
equipment, and components of one system into a single binder.
1. Binders: Heavy-duty, vinyl-covered three-ring loose-leaf binders, with two interior
pockets and transparent overlays on front cover and spine. Binder materials shall be of
type to ensure no print transfer from inserted sheets. Rings shall be no-gap or locking D-
style, with manufacturer's standard sheet lifters front and back. Provide binders in
thickness necessary to accommodate submitted contents and 0.250 inches of additional
material, but not greater than 3 inches, and sized to hold 8-1/2-by-11-inch paper.
a. If two or more binders are necessary to accommodate data of a system, organize
data in each binder into groupings by subsystem and related components. Cross-
reference other binders if necessary to provide essential information for proper
operation or maintenance of equipment or system.
b. Identify each binder with coverstock paper inserts on front and spine, with printed title
"OPERATION AND MAINTENANCE MANUAL," Project title or name, and subject
matter of contents. Indicate volume number for multiple-volume sets. Use layout
supplied by Architect in electronic Adobe Pagemaker format.
2. Dividers: Reinforced heavy-paper dividers with plastic-covered tabs for each section.
Mark each tab to indicate contents. Include typed list of products and major components
of equipment included in the section on each divider, cross-referenced to Specification
Section number and title of Project Manual.
3. Protective Plastic Sleeves: Transparent plastic sleeves designed to enclose diagnostic
software media for computerized electronic equipment.
4. Supplementary Text: Prepared on 8-1/2-by-11-inch white bond paper.
5. Drawings: Attach reinforced, punched binder tabs on drawings and bind with text.
a. If oversize drawings are necessary, fold drawings to same size as text pages and use
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as foldouts.
b. If drawings are too large to be used as foldouts, fold and place drawings in labeled
envelopes and bind envelopes in rear of manual. At appropriate locations in manual,
insert typewritten pages indicating drawing titles, descriptions of contents, and
drawing locations.
3.06 OPERATION COMPONENT OF O&M MANUALS
A. Content: In addition to requirements in this Section, include operation data required in
individual Specification Sections and the following information:
1. System, subsystem, and equipment descriptions.
2. Performance and design criteria if Contractor is delegated design responsibility.
3. Operating standards.
4. Operating procedures.
5. Operating logs.
6. Wiring diagrams.
7. Control diagrams.
8. Piped system diagrams.
9. Precautions against improper use.
10. License requirements including inspection and renewal dates.
B. Descriptions: Include the following:
1. Product name and model number.
2. Manufacturer's name.
3. Equipment identification with serial number of each component.
4. Equipment function.
5. Operating characteristics.
6. Limiting conditions.
7. Performance curves.
8. Engineering data and tests.
9. Complete nomenclature and number of replacement parts.
C. Operating Procedures: Include the following, as applicable:
1. Startup procedures.
2. Equipment or system break-in procedures.
3. Routine and normal operating instructions.
4. Regulation and control procedures.
5. Instructions on stopping.
6. Normal shutdown instructions.
7. Seasonal and weekend operating instructions.
8. Required sequences for electric or electronic systems.
9. Special operating instructions and procedures.
D. Emergency Procedures: Describe and explain warnings, trouble indications, error
messages, and similar codes and signals. Include responsibilities of Owner's operating
personnel for notification of Installer, supplier, and manufacturer to maintain warranties.
Include the following, as applicable:
1. Shutdown instructions.
2. Operating instructions for conditions outside normal operating limits.
3. Required sequences for electric or electronic systems.
4. Special operating instructions and procedures.
5. Systems and Equipment Controls: Describe the sequence of operation, and diagram
controls as installed.
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E. Piped Systems: Diagram piping as installed, and identify color-coding where required for
identification.
3.07 PRODUCT MAINTENANCE COMPONENT OF O&M MANUALS
A. Content: Organize manual into a separate section for each product, material, and finish.
Include source information, product information, maintenance procedures, repair materials
and sources, and warranties and bonds, as described below.
B. Source Information: List each product included in manual, identified by product name and
arranged to match manual's table of contents. For each product, list name, address, and
telephone number of Installer or supplier and maintenance service agent, and cross-
reference Specification Section number and title in Project Manual.
C. Product Information: Include the following, as applicable:
1. Product name and model number.
2. Manufacturer's name.
3. Color, pattern, and texture.
4. Material and chemical composition.
5. Reordering information for specially manufactured products.
D. Maintenance Procedures: Include manufacturer's written recommendations and the
following:
1. Inspection procedures.
2. Types of cleaning agents to be used and methods of cleaning.
3. List of cleaning agents and methods of cleaning detrimental to product.
4. Schedule for routine cleaning and maintenance.
5. Repair instructions.
E. Repair Materials and Sources: Include lists of materials and local sources of materials and
related services.
F. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances
and conditions that would affect validity of warranties or bonds.
1. Include procedures to follow and required notifications for warranty claims.
3.08 SYSTEMS AND EQUIPMENT MAINTENANCE COMPONENT OF O&M MANUALS
A. Content: For each system, subsystem, and piece of equipment not part of a system,
include source information, manufacturers' maintenance documentation, maintenance
procedures, maintenance and service schedules, spare parts list and source information,
maintenance service contracts, and warranty and bond information, as described below.
B. Source Information: List each system, subsystem, and piece of equipment included in
manual, identified by product name and arranged to match manual's table of contents. For
each product, list name, address, and telephone number of Installer or supplier and
maintenance service agent, and cross-reference Specification Section number and title in
Project Manual.
C. Manufacturers' Maintenance Documentation: Manufacturers' maintenance documentation
including the following information for each component part or piece of equipment:
1. Standard printed maintenance instructions and bulletins.
2. Drawings, diagrams, and instructions required for maintenance, including disassembly
and component removal, replacement, and assembly.
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3. Identification and nomenclature of parts and components.
4. List of items recommended to be stocked as spare parts.
D. Maintenance Procedures: Include the following information and items that detail essential
maintenance procedures:
1. Test and inspection instructions.
2. Troubleshooting guide.
3. Precautions against improper maintenance.
4. Disassembly; component removal, repair, and replacement; and reassembly instructions.
5. Aligning, adjusting, and checking instructions.
6. Demonstration and training video.
E. Maintenance and Service Schedules: Include service and lubrication requirements, list of
required lubricants for equipment, and separate schedules for preventive and routine
maintenance and service with standard time allotment.
1. Scheduled Maintenance and Service: Tabulate actions for daily, weekly, monthly,
quarterly, semiannual, and annual frequencies.
2. Maintenance and Service Record: Include manufacturers' forms for recording
maintenance.
F. Spare Parts List and Source Information: Include lists of replacement and repair parts, with
parts identified and cross-referenced to manufacturers' maintenance documentation and
local sources of maintenance materials and related services.
G. Maintenance Service Contracts: Include copies of maintenance agreements with name and
telephone number of service agent.
H. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances
and conditions that would affect validity of warranties or bonds.
1. Include procedures to follow and required notifications for warranty claims.
3.09 WARRANTIES AND BONDS
A. Obtain warranties and bonds, executed in duplicate by responsible Subcontractors,
suppliers, and manufacturers, within 10 days after completion of the applicable item of work.
Except for items put into use with Owner's permission, leave date of beginning of time of
warranty until the Date of Substantial completion is determined.
B. Verify that documents are in proper form, contain full information, and are notarized.
C. Co-execute submittals when required.
D. Retain warranties and bonds until time specified for submittal.
E. Manual: Bind in commercial quality 8-1/2 by 11 inch (216 by 279 mm) three D side ring
binders with durable plastic no-print-transfer-type covers.
F. Cover: Identify each binder with typed or printed title WARRANTIES AND BONDS, with title
of Project; name, address and telephone number of Contractor and equipment supplier; and
name of responsible company principal.
G. Table of Contents: Neatly typed, in the sequence of the Table of Contents of the Project
Manual, with each item identified with the number and title of the specification section in
which specified, and the name of product or work item.
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H. Separate each warranty or bond with index tab sheets keyed to the Table of Contents
listing. Provide full information, using separate typed sheets as necessary. List
Subcontractor, supplier, and manufacturer, with name, address, and telephone number of
responsible principal.
END OF SECTION 01 7800
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SECTION 14 2100 - GEARLESS TRACTION ELEVATOR
MODERNIZATION
PART 1 – GENERAL
1.01 SCOPE OF WORK
A. Section Includes:
1. Work required to complete the Elevator Modernization of four (4) Dover overhead
passenger elevators as stated in the Contract Documents.
2. The elevators are designated as number 1, 2, 3, 4, at Renton City Hall.
1.02 GENERAL REQUIREMENTS
A. WORK NOT INCLUDED IN ELEVATOR CONTRACTOR SCOPE
1. Provide elevator machine room air conditioning. Temperature range shall comply with
elevator manufacturer’s range and humidity factor. AC system must be on generator back
up power. See Electrical specifications and Drawings.
2. Provide electrical emergency power, by the emergency generator; to main line
disconnect to operate each of the elevators individually. Signals must be provided to
elevator machine rooms from ATS switch to indicate when elevator is going to be
transferred to emergency power and from emergency power back to main power. ATS
must have an adjustable time delay to allow elevators to park before power transfer takes
place. See Electrical Specifications and Drawings.
3. Provide adequately sized mainline power feeders for the new elevator equipment as
required by the Elevator Contractor. See Electrical Specifications and Drawings.
4. Mainline disconnects must have adequate size dedicated ground directly to building
ground. See Electrical Specifications and Drawings.
5. Provide additional lighting in the elevator machine room to maintain a minimum of 200 lx
(19 FTC) at floor level. Position of additional fixtures is to be determined after the new
elevator equipment is located in the elevator machine room. (Ref. ASME A17.1 -
2010/CSA B44-10). Machine room lighting must be on emergency generator power. See
Electrical Specifications and Drawings.
6. Provide two (2) additional 20A GFCI duplex receptacles in the elevator machine rooms.
(Ref. NFPA 70; Art 620.23). See Electrical Specific ations and Drawings.
7. Provide a means to lock electrical circuit breaker in the open position for the car lighting
circuit, intercom circuit, seismic switch, monitoring system. Overcurrent protection for
these circuits shall be located in elevator machine room on a common panel (ref. NFPA
70; Art. 620.53 & 620.55). Provide 3 additional circuits for future use. All these circuits
shall be on emergency power generator system. See Electrical Specifications and
Drawings.
8. Provide a minimum 15# ABC fire extinguish er on a metal bracket located in the elevator
machine room adjacent to the lock side of the machine room door. Ok to retain existing.
9. Provide, and interface, new smoke detectors with the elevator recall system. A smoke
detector will be required at each enclosed elevator lobby and in the elevator machine
room. Smoke detectors must be installed according to NFPA 70, Fire Alarm Code.
Provide all fire alarm panels as required by code. The fire alarm control panel will need
to be provided to handle elevator recall. Each existing sprinkler head in machine rooms
and hoistways shall have a heat detector located within maximum 18” of it. See Electrical
Specifications and Drawings.
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10. Provide pit lighting to comply with Code (min. 100 lx [10-fc]) and provide the necessary
light switch that will turn on all pit light fixtures. Light switch to be adjacent to the top area
of each elevator pit ladder. (Ref. NFPA-70; Art 620.24).
11. Provide a 20A GFCI duplex receptacle in each elevator pit. (Ref. NFPA-70; Art 620.24).
See Electrical Specifications and Drawings.
12. Provide all electrical wiring, including EMT and an electrical ground, from the existing
main line disconnect switch to each new elevator controller. See Electrical Specifications
and Drawings.
13. Dedicated telephone line to controller terminal to be furnished by Owner. Existing phone
line may be retained.
14. Lighting in all enclosed elevator lobbies is required to be not less than 100 lx (10 fc) of
illumination at floor level in front of the elevator doors with the doors in the closed
position. Provide all lighting fixtures to comply with Code.
15. Elevator machine rooms must be completely walled in with the proper fire rating and all
areas fire taped or caulked.
16. Paint and seal machine room floors with light gray epoxy concrete sealer just prior to
substantial completion.
17. Paint and seal all elevator pit floors and walls light gray epoxy concrete sealer just prior to
substantial completion.
18. All major cutting and patching for new components to include fire caulking in
penetrations.
19. Provide motorized hoistway vent dampers that will be closed during normal operation and
open during a fire recall situation or loss of power. Insure they are also powered by
emergency generator. If no power exists then vents will stay in open position.
20. Provide traffic planning and routing for pedestrians during construction , to be approved
by Owner.
21. Provide adequate lay down areas for tools and equipment storage, to be approved by
Owner.
22. Provide floor and wall protection in surrounding work ar eas and access routes, to be
approved by Owner.
23. Provide 8’ tall barricades of adequate size to completely enclose elevator entrances of
elevators being modernized with lockable 3’x7’ entrance doors to keep pedestrians out of
elevator work zones.
B. WORK INCLUDED BY ELEVATOR CONTRACTOR
1. Provide controller/selector, electrical wiring in machine room/car/hoistway, counterweight
derailment device, , Seismic requirements for drive sheave, traveling cables and
governor rope, , hoist ropes, hoist machine and support beams, deflector sheave, brake,
AC motor, car door operator, car top inspection station, hoistway
interlocks/tracks/hangers/door gibs, hoistway doors, car doors, cab interior finishes to
include ceilings, intercoms, ASME A17.1-2010/CSA B44-10 Firefighters' Service, Seismic
requirements, requirements of The Americans with Disability Act (ADA) and other
elevator components as listed in this Elevator Specification.
2. Provide and interface system on cars 1-4 for cross registration and cross cancellation for
dispatching of the elevator/s operational on the new microprocessor control and the
elevator/s still operational on the existing control for the response to hall calls.
a. The cross registration shall allow the new group system to assign hall calls
during the modernization of elevators with microprocessor relay logic-based
controls. If one of the new cars cannot respond to a hall call within an adjustable
ETA, the hall call is re-assigned to the old/existing elevator group. The ETA
timer values shall be manually adjustable to accommodate building demands and
changing conditions.
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b. Cross cancellation shall provide simultaneous hall call registration in both the
“old/existing” and “new” dispatching systems during the Elevator Modernization
of the relay logic-based elevator system. Both systems respond to each call.
The first car to arrive shall cancel both registered calls. A reroute car shall make
a “no call stop” or respond to another assignment.
1) Retain existing car capacity, and door size. Retain existing car speeds.
2) Elevator Contractors shall review ASME A17.1-2010/CSA B44-10
8.7.2.9 Machinery and Sheaves Beams, Supports and Foundations and
8.7.2.17.4 Verify via a structural engineer all existing supports sheave
beams and foundations/ floors slabs are adequate to accommodate new
equipment being installed.
3) Provide labor and material to install new equipment in existing machine
room.
4) Existing elevator equipment that is being retained/reused shall be placed
in first class operating condition by Elevator Contract or at no extra cost
to Owner.
5) Components not being replaced or value engineered out of scope shall
be covered under both the Warranty Maintenance (14 2101) and the Full
Maintenance Agreement (14-2102) after modernization is complete.
Obsolescence claims will not be accepted.
3. Permits, Codes and Tests
a. Equipment and Elevator Modernization work shall comply with requirements of
the Elevator Safety Code, and other applicable Codes/Rules/Regulations of State
of Washington.
b. File necessary plans, prepare documents, and obtain necessary approval of
governmental departments having jurisdiction and required certificates of
inspection for work (AHJ), in accordance with the Elevator Specification.
c. Elevator Contractor is not relieved from furnishing and installing work shown or
specified which may be beyond requirements of ordinances, laws, regulations
and codes.
d. Perform tests required by AHJ and/or the ASME A17.1 with procedures
described in ASME A17.2 Guide for the Inspection of Elevato rs, Escalators, and
Moving Walks, in the presence of State of Washington Elevator Inspector and
Elevator Consultant, and other required tests for equipment/material installed
under this specification.
e. Supply personnel and equipment for tests and final inspections. Cost of such
testing and inspections shall be included in the Contract Sum.
f. Furnish and install elevator components as required by State of Washington
Elevator Department.
4. Cutting and Patching
a. Repairs shall be made as necessary to complete the Elevator Modernization in
original condition, including all minor cutting, fitting and drilling of masonry,
concrete, metal and other materials as specified or required for proper assembly,
fabrication, installation and completion of Work under the Contra ct, and including
any patching and redecorating as may be necessary. This includes work in the
elevator machine room, hoistway, pit, counterweight, car, guide rails
brackets/fastenings, lobby hall station and others areas of the Elevator
Modernization.
b. Hoistway sides of the hall station boxes shall be sealed.
5. Welding
a. Welding shall comply with ASME A17.1-2010/CSA B44-10. Design for welding,
repair, cutting or splicing of members upon which the support of the car,
counterweight shall be prepared by a licensed professional engineer.
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b. Welding shall be by welders qualified in accordance with the requirements of
Section 5 of ANSI/AWS D1.1.
c. At the option of Elevator Contractor, the welders may be qualified by one of the
following: (i) the manufacturer contractor. (ii) A professional consulting engineer.
(iii) A recognized testing laboratory.
d. Elevator Contractor shall furnish required documentation to Elevator Consultant
before starting the Elevator Modernization.
1.03 REFERENCE STANDARDS
A. APPLICABLE DOCUMENTS
1. Americans with Disabilities Act Accessibility Guidelines (ADAAG).
2. State of Washington Laws, Codes, Requirements and Regulations.
3. ASME A17.1-2010/CSA B44-10; Safety Code for Elevators and Escalators including Part
XXIV Elevator Safety Requirements for Seismic Risk Zone 2 or Greater. (Also stated in
these specifications as Elevator Safety Code or Code.)
4. ASME A17.2.1; Inspectors Manual for Elevators and Escalators.
5. ASME A17.3 Safety Code for Existing Elevators and Escalators.
6. ANSI/NFPA 70 National Electrical Code. Current edition in effect
7. NFPA 72- National Fire Alarm Code. Current edition in effect.
8. NFPA 13 National Sprinkler Code. Current edition in effect.
9. International Building Code 2015 edition.
B. DEFINITIONS
1. Where "as shows", "as indicated", "as detailed" or words of similar meaning are used, it
shall be understood that references to the Specifications are made unless otherwise
stated. Where "as directed", "as required", "as authorized", "as reviewed", "as accepted"
or words of similar meaning are used, it shall be understood that the direction,
requirement, permission, authorization, review or acceptance by the Elevator Consultant
is intended, unless otherwise stated.
2. When used in the Contract Documents, "provide" shall be understood to mean "provide
complete, furnish and install".
3. Terms used are defined in Safety Code for Elevators and Escalators, ASME A17.1 -
2010/CSA B44-10. Any reference to Code in the technical sections shall refer to ASME
A17.1-2010/CSA B44-10.
4. Reference to a device or a part of the equipment applies to the number of devices or
parts required to complete the installation.
5. AHJ: Regulatory Authority Having Jurisdiction. (State of Washington Elevator
Department)
6. ASME: American Society of Mechanical Engineers.
7. NFPA: National Fire Protection Association.
8. NRTL: Nationally Recognized Testing Laboratory.
1.04 SUBMITTALS, DRAWINGS, DIAGRAMS & OTHER INFORMATION
A. SUBMIT SHOP DRAWINGS FOR REVIEW/APPROVAL
1. Elevator Contractor shall provide catalog cuts sheets and/or drawings for furnished and
installed material and equipment.
2. Show the following information:
a. Elevator diagrams showing service to each level.
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b. Show location of machinery and controls in machine room, layout of the hoistway
in plan and elevation and other layout information and clearance dimensions
required by the AHJ.
c. The elevator equipment is to be arranged in a neat and professional manner so
that elevator equipment is readily accessible for repairs, adjusting and preventive
maintenance.
d. Submit layout drawings as required by the AHJ. Submittals to the AHJ shall
have information pertinent to the Elevator Modernization to determine whether
the Elevator Modernization complies with applicable Codes including State of
Washington Elevator Codes.
e. Catalog cuts for Elevator Contractor furnished material and equipment, including
but not limited to hoist machines, governors, doors, car enclosure, car and hall
fixtures, controls, fire alarm control panel(s), hall lanterns, and motors. Hoist
motor data shall include temperature rise ratings in a form that can readily be
measured in the field after Elevator Modernization.
f. Complete information on motor, electrical services, controls, and other
coordination information.
g. Elevator Contractor shall remain responsible for accurate dimensions, proper fit
and ensuring installed elevator equipment complies with these Elevator
Specifications.
h. Elevator Contractor shall submit three copies of layout drawings, accessory and
fixture drawings, details and finish samples to Architect, for review. One
copy/sample shall be returned to Elevator Contractor within fifteen calendar days
of transmittal date.
i. Acknowledge and/or respond to drawing markup within seven calendar days of
return; promptly incorporate required changes due to inaccurate data or
incomplete definition so that delivery and installation schedules are not affected.
Revision response is not justification for delay.
B. WIRING DIAGRAMS
1. Provide to Owner complete "As Built and Installed" straight-line wiring diagrams showing
the electrical connections, functions, and sequence of operation of apparatus connected
with the elevator, in the machine room, hoistway and car.
2. Provide to Owner three (3) sets laminated and bound into a three ring binder, measuring
twelve (12) inches by eighteen (18) inches.
3. Furnish one (1) complete draft set for review not later than one (1) week before issue of
the permanent State of Washington Elevator Operating Permit.
a. Modernization Data:
i. Provide "As Built and Installed" wireman's original pull sheets showing
raceway, junction box, traveling cable wire nomenclature and origination and
termination locations.
ii. Provide a legible copy of the elevator adjuster's final control settings, such as
feet per minute, door open, door close, car door nudging time, door dwell
times and other adjustable features and/or timers.
b. Furnish three complete electronic versions Operation and Maintenance Manuals
covering the stipulated mechanical systems and equipment. The manual shall
comply with requirements indicated in the Project Closeout section of the
Specifications.
c. Furnish one complete electronic draft manual for review not later than one week
before issue of the permanent State of Washington Elevator Operating Permit.
d. The manual shall be complete for equipment furnished and installed, controls,
accessories and appurtenances stipulated. Include as a minimum the following:
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i. Machine room drawing showing equipment location of controller, machine,
transformer, governor, main line electrical disconnects, machine room light
switch.
ii. The original factory Adjustor's Manual used to adjust the specific
modernization including "As Built, As Installed and As Adjusted" field notes.
iii. Step-by-step procedure for elevator start-up, operation and shutdown.
iv. Maintenance instructions listing routine maintenance procedures, possible
breakdowns and repairs, and troubleshooting guides for elevator equipment.
v. Preventive maintenance schedule for both the W arranty Maintenance period
(14 2101) and the Full Maintenance Agreement period (14-2102) after
modernization is complete..
vi. Lubrication schedule including type, grade, temperature, range and
frequency.
vii. Safety precautions, including diagrams and illustrations as needed for clarity.
viii. Testing procedures, including no-load, full-load safety tests, seismic and
Firefighters' Service.
ix. Parts list, with manufacturers' names and catalog numbers. Lists shall be
complete for the materials installed.
x. Serial number of equipment furnished and installed.
xi. Service organizations and sources of replacement parts with company
names, addresses, and fax and telephone numbers.
1.05 MATERIAL AND EQUIPMENT
A. TRANSPORTATION AND HANDLING
1. Materials, products and equipment shall be properly packaged and protected to prevent
damage during transportation and handling.
2. Storage, Protection and Removal of Non-Retained Equipment
a. Provide suitable temporary weather-tight storage facilities as may be required for
materials that may be damaged by storage in the open.
b. If off-site storage of equipment is required, Elevator Contractor shall pay for costs
incurred.
c. Store and protect delivered materials from damage. Do not use damaged
material in the Elevator Modernization.
d. Elevator Contractor shall remove from Owner, equipment that will not be retained
and re-installed, complying with federal, state, and city laws, codes, regulations
and requirements. This includes, but not limited to, the following:
1) Hoist machine/deflector sheave/hoist ropes.
2) Controller/selector.
3) Governor/pit sheave/governor rope.
4) Electrical wiring/EMT/gutter.
5) Hoistway tracks/hangers/interlocks/closures.
6) Existing operating fixtures/PI.
7) Soiled rags/oils/greases/lubricants/solvents.
B. MANUFACTURERS’ NAME PLATES
1. Manufacturers’ data plates and other identifying markings shall not be affixed on surfaces
exposed to public view.
2. Each major component of mechanical and electrical equipment shall have, on a securely
attached plate, the manufacturer's name, address, m odel number rating and any other
information required by Governing Codes.
3. This requirement does not apply to Nationally Recognized Testing Laboratories (NRTL)
and Code required labels.
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C. COLORS OF FACTORY-FINISHED EQUIPMENT
1. Colors will be selected from the manufacturer's standard color charts.
D. MATERIALS
1. Steel
a. Sheet Steel-Furniture Steel for Exposed Work: Stretcher-leveled, cold-rolled,
commercial-quality carbon steel, complying with ASTM A366, matte finish.
b. Sheet Steel for Unexposed Work: Hot-rolled, commercial-quality carbon steel,
pickled and oiled, complying with ASTM A569.
c. Structural Steel and Plates: ASTM A6, ASTM A36 AND ASTM A108.
2. Stainless Steel
a. Type 302 or 304 complying with ASTM A167, with standard tempers and
hardness required for fabrication, strength and durability.
b. Apply mechanical finish on fabricated Work in the locations shown or specified.
Federal Standard and NAAMM nomenclature, with texture and reflectivity
required matching sample. Protect with adhesive-paper covering until final
inspection.
c. No. 4: Bright directional polish (satin finish). Graining directions as shown or, if
not shown, in longest dimension.
d. Rimex-texture 5-SM-304 Stainless Steel. Thickness .032. Manufactured by
Rimex Metals, Inc.-2850 Woodbridge Ave.-Edison, New Jersey, 08837, (732)
549-3800, or approved equal.
E. ALUMINUM
1. Extrusions per ASTM B221; sheet and plate per ASTM B209.
1.06 PROJECT CLOSEOUT
A. FINAL CLEANING
1. Elevator hoistways shall be cleaned and free from rust, rubbish, loose plaster, mortar
drippings, extraneous construction materials, dirt and dust on a daily basis.
2. Care shall be taken by Elevator Contractor not to mark, soil, or otherwise deface existing
surfaces. In the event that finished surfaces become defaced, clean and restore such
surfaces to the original condition at the cost of Elevator Contractor.
3. Clean areas in which painting and finishing work is to be performed just prior to the start
of this Elevator Modernization, and maintain these areas in a clean condition. Cleaning
includes the removal of rubbish, broom cleaning of floors, the removal of any plaster,
mortar, dust and other extraneous materials from finish surfaces, and surfaces that will
remain visible after the Elevator Modernization is complete.
4. Clean machine room equipment and floor of existing paint, dirt, oil and grease. Paint
machine room floor with one (1) coat of epoxy type paint, per specification. Color to be
light gray.
5. Clean hoistway, car, entrances, operating, signal fixtures and elevator equipment of dirt,
lint, oil, grease and finger marks.
B. CLEANING DURING THE ELEVATOR MODERNIZATION
1. Project shall be cleaned on a daily basis by Elevator Contractor. Dust must be kept at a
minimum at times, especially in the hoistways.
C. PUNCH LIST, FINAL OBSERVATION AND REVIEW
1. Elevator Contractor shall complete the Elevator Modernization prior to requesting final
inspection.
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2. Owner will schedule the final punch list inspection during the same period the State of
Washington Elevator Inspector inspects the elevator. Provide a written report of items
which have been noted by Elevator Inspector as requiring correction, and items corrected
by Elevator Contractor.
3. If a follow-up inspection is required by Owner or the State of Washington Elevator
Inspector, Elevator Contractor shall pay costs for such inspections/surveys including
expenses for the Elevator Inspector.
1.07 PROTECTION
A. Provide, erect, and maintain lights, barriers, weather protection, warning signs, and other items
as required for proper protection of building tenants, visitors and workers engaged in Elevator
Modernization, either directly or indirectly.
B. Provide and maintain temporary protection of the existing structure designated to remain where
removal and new work is being completed, connections made, materials handled or equipment
moved.
C. Take necessary precautions to prevent dust from rising by wetting removed masonry, concrete,
plaster and similar debris. Protect unaltered portions of the existing building affected by the
operations under this Section by dust-proof partitions and other required means.
D. Provide fire protection in accordance with State of Washington Fire Department rules and
requirements.
E. Do not close or obstruct walkways, passageways or stairways. Do not store or place materials in
passageways, stairs or other means of egress. Conduct operations with minimum traffic
interference.
F. Be responsible for any damage to the existing structure or contents by reason of the insufficiency
of protection provided. Elevator Contractor shall repair or replace any damaged building
equipment that is damaged by Elevator Contractor.
1.08 QUALITY OF WORK
A. Perform removal and alteration as required by Specification and with due care, including
shoring, bracing, etc. Elevator Contractor shall be responsible for damage, which may be
caused by such Work, to any part or parts of existing structures or items designated for reuse.
Perform patching restoration and new Work in accordance with the Contract Documents.
B. Materials or items designated to be reinstalled, as stated in Section 14 21 00, shall be removed
with care, under the supervision of Elevator Contractor and stored and protected until
reinstalled. Replace any material or items damaged in its removal or reinstallation.
C. Materials or items removed and not designated to become the property of Owner shall be
removed from the job site by Elevator Contractor.
D. Execute the Elevator Modernization in a careful and orderly manner, with the least possible
disturbance to Owner occupants.
E. Where alterations occur, or new and old Work join, cut, remove, patch, repair or refinish the
adjacent surfaces or so much thereof as is required by the involved conditions, and leave in the
condition which existed prior to the commencing of the Elevator Modernization.
F. Finish new and adjacent existing surfaces as specified for Elevator Modernization. Clean
existing surfaces of dirt, grease, loose paint, etc. before refinishing. Where any existing
equipment is to be re-used; repair/renovate such equipment to place in perfect working order.
G. Should Elevator Contractor discover asbestos or other controlled material during the Elevator
Modernization, Owner shall be notified for further action by Owner. This does not pertain to the
hoistway doors or cab removal by Elevator Contractor.
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1.09 QUALITY ASSURANCE
A. Elevator Contractor shall furnish special tools, meters, diagnostic tools/devices, troubleshooting
special hand-held tools/devices, printed information, adjusting information and other special
tools/devices to perform maintenance, testing, troubleshooting, repairing and adjusting, before
starting the elevator project. No substitutions of proprietary circuit boards, EPROMS, hardware
locks, software passwords or coding shall be allowed. Tools and software necessary to diagnose
problems and/or change operational parameters of the elevator system shall be retained by
Owner and shall function for the life of the installed equipment. Hardware and software required
for diagnosis and operating parameter modification shall be products offered as stand ard by the
manufacturer of the control system.
B. Elevator Contractor shall provide software improvement upgrades for a period of five (5) years
from date of final acceptance by Owner, State of Washington Elevator Inspector and Elevator
Consultant. The upgrades are defined as improvements for the elevator operation. If any
elevator safety software upgrades are designed or discovered by Elevator Contractor, Elevator
Contractor shall install the upgrades immediately. Costs of the software upgrades shall be paid
by Elevator Contractor.
C. Elevator Contractor shall provide the availability of any Elevator Maintenance Contractor or
Owner to purchase and receive spare parts within seventy-two hours from date of parts order.
Replacement and spare parts are defined as any and items required to maintain, test, service,
repair, adjust and operate the elevator as designed and installed, in a safe and trouble free
manner. Elevator Contractor shall sell any and spare parts including proprietary parts to Owner
or an Elevator Maintenance Contractor employed by Owner, during the life cycle of the elevator
equipment.
D. Elevator Contractor shall provide, in writing, a list proprietary equipment that will be provided for
this Elevator Modernization. The list shall include individual item cost and part numbers or
coding. Parts ordering information shall be provided. A list of these items shall be provided
together with a guarantee of availability. This guarantee shall specify that proprietary parts shall
be available within a twenty-four (24) hour period of order placed. Owner may return the worn or
defective part to Elevator Contractor after the replaced part is delivered to and the elevator has
been placed in normal operation. The final Elevator Modernization shall be maintainable by a
trained Elevator Mechanic without the need to purchase or lease additional tools or software to
diagnose problems and/or change operational parameters of the elevator system. As a condition
of the Elevator Modernization, Elevator Contractor shall guarantee to sell and deliver, on a timely
basis, replacement parts and software updates to Owner and/or to a third-party elevator
maintenance company at a fair market price.
1.10 PAINTING AND FINISHES
A. Natural metals shall be of the best grade and shall have the grain of belting in the direction of
the longest dimension with a fine, brushed finish. Surfaces shall be perfectly smooth and
without waves.
1.11 ACCEPTABLE MANUFACTURERS
A. ELEVATOR CONTROLS
1. Kone-ReSolve/KCM/ReVolution
2. Otis
3. ThyssenKrupp TAC 32T
4. Provide as part of the Elevator Controls:
a. Surge Suppressor
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b. Brown out Circuit
c. Regenerative Drive
d. Isolation Transformer
B. ELEVATOR HOIST MACHINE
1. Imperial Electric- PM- AC Gearless Machine
2. Kone-EcoDisc-PM-AC Gearless Machine
3. Otis Elevator-PM-AC Gearless Machine
4. TKE PM - AC Gearless Machine
C. CAR SAFETIES
1. Kone
2. Otis
3. TKE
4. Or approved equal.
D. FIXTURES
1. Innovation Industries, Inc., The Bruiser-Vandal Resistant
2. Otis-Vandal Resistant
3. ThyssenKrupp-Vandal Resistant
E. CAR DOOR PROTECTIVE DEVICE
1. Janus "Panachrome" 3-D
2. Or approved equal.
F. CAR DOOR OPERATOR
1. G.A.L.-Manufacturing Company-VVVF-High Speed-Model MOVFR-1/2 hp-Closed Loop-
Heavy Duty Sprocket/Chain/Belt/Sheaves. Cams with LED Indicators. Provide G.A.L.-
FR-PU 04 hand held adjusting tool
2. Kone Renova-V3F Invertor Drive-PMSM Motor
3. Otis
4. TKE HD-LM
5. Or approved equal.
G. HOISTWAY DOOR HANGERS, INTERLOCKS
1. G.A.L. Manufacturing Company-provide double set of electrical contacts for each
interlock.
2. Kone
3. Otis
4. TKE
5. Or approved equal.
H. CAR DOOR TRACKS, HANGERS, GATE SWITCH
1. G.A.L. Manufacturing Company
2. Kone
3. Otis
4. TKE
5. Or approved equal.
I. HOISTWAY DOOR ESCUTCHEONS
1. Tri-Lok Mfg. & Maintenance Corp. 625 Fifth Avenue-Pelham, New York, 10803
2. Or approved equal.
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J. HOISTWAY/CAR DOOR GIBS
1. S.E.E.S.-The Enforcer
2. Or approved equal
K. CAR/HALL POSITION INDICATORS/SIGNALS
1. C. E. Electronics, Inc.
2. Kone
3. Otis
4. TKE
5. Or approved equal.
L. ALARM BELL
1. Nylube Products Model ELB-6.
2. Kone
3. Otis
4. TKE
5. Or approved equal.
M. IN CAR ADA EMERGENCY COMMUNICATION
1. JFillips LLC.
2. Kone
3. Otis
4. TKE
5. Or approved equal.
N. IN-CAR TO LOBBY INTERCOM
1. JFillips, LLC.
2. Kone
3. Otis
4. TKE
5. Or approved equal.
O. IN-CAR TO ELEVATOR MACHINE ROOM INTERCOM
1. JFillips, LLC.
2. Kone
3. Otis
4. TKE
5. Or approved equal.
P. CAR/HALL POSITION INDICATORS/SIGNALS
1. C. E. Electronics, Inc.
2. Kone
3. Otis
4. TKE
5. Or approved equal.
Q. EARTHQUAKE SWITCH
1. Seismic Switch, Inc. Model CHV-2
2. Draka
3. Or approved equal.
R. CAR ROLLER GUIDES
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1. Elsco Model B
2. Or approved equal.
S. COUNTERWEIGHT ROLLER GUIDES
1. Elsco Model D.
2. Or approved equal.
T. IN-CAR EXHAUST FAN
1. Nylube X12F9
2. Kone
3. Otis
4. TKE
5. Or approved equal.
1.12 OUTLINE OF EQUIPMENT FOR FOUR (4) ELEVATORS
A. The completed Elevator Modernization shall conform to the Elevator Safety Code except as
specifically otherwise indicated or specified. The Elevator Modernization, including equipment,
material, workmanship, design, manufacturing and tests shall be in accordance with the
standards, rules and specifications referenced. All material and equipment shall be new.
Electrical materials shall meet and bear evidence of meeting the requirements of Underwriter's
Laboratories. The equipment shall be the product of a manufacturer regularly engaged in the
manufacture and modernization of this type of equipment. Working parts shall be accessible for
inspection, servicing and repair. Adequate means shall be provided for the lubrication of wearing
parts that require lubrication.
B. DESCRIPTION AND PERFORMANCE
Elevator Modernization will be in accordance with the following details and consist of the
following: Convert Elevators 1-4 in Renton City Hall building from geared overhead traction
elevators to permanent magnet AC gearless elevators.
1. Four Electric Traction Passenger Elevators
2. Control system; 1-4 Group operation
3. Existing Manufacturer: Dover Elevator
4. New Machine: Permanent Magnet AC Machine
5. Owner ID: 1, 2, 3, 4.
6. Door equipment: Dover
7. Clear opening: 1-4: 3 feet 6 inches wide x 7 feet high (3’6”x7’)
8. Door operation: Automatic Power operated
9. Landings: 9
10. Openings: 9
11. Door Configuration: Single-speed center opening
12. Floor designations: S, S1, LOBBY, 2-7 (all front)
13. Capacity: #1,3, & 4 = 2500LBS / #2 = 3000LBS
14. Rated Speed 350 fpm
15. Machine Room: Overhead
PART 2 – PRODUCTS
2.1 MACHINE ROOM EQUIPMENT
A. HOIST MACHINE/DEFLECTOR SHEAVE
1. Provide new permanent magnet AC gearless hoist machines including brake and
required support beams/brackets/channels/bolts/nuts/washers.
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2. Provide new deflector sheave that shall be installed in the elevator machine ro om.
3. Provide bevel washers for any bolt/nut that is installed in a plane of five (5) degrees or
greater.
4. Paint hoist machine with machinery enamel to match the factory color.
5. Hoist Machine Support Beams:
a. The existing hoist machine support beams may be retained. Clean beams. Do
not cut or burn any holes in beams.
b. Provide additional required support beams/brackets/structural steel, nuts/bolts/
washers and required bearing plates. Supports shall be reviewed and approved
by a structural engineer.
B. CAR-GOVERNOR & PIT SHEAVE
1. Provide new governors and pit sheaves.
2. Test governor and safeties as per ASME A17.1-2010/CSA B44-10-Elevator Code. Install
metal test tags as required.
C. PROVIDE NEW GOVERNOR ROPE
1. Provide rope data tag and guards as required by ASME A17.1-2010/CSA B44-10 and/or
State of Washington Elevator Inspector.
D. HOIST ROPES & SHACKLES
1. Provide new hoist ropes on cars. Provide new wedge clamp shackles at both hitch plate
ends.
2. Equalize tension on hoist ropes.
3. Provide the following tag information as required by ASME A17.1-2010/CSA B44-10
and/or State of Washington Elevator Inspector. Diameter in inches, Manufacturer's rated
breaking strength, and grade of material used, month and year ropes were installed,
construction classification, name of person or firm who installed ropes, name of rope
manufacturer.
E. KEYS REQUIRED IN MACHINE ROOM
1. Three (3) sets of keys to operate keyed switches and locks shall be furnished to Owner
upon completion. Keys shall be properly m arked with metal tags. Each tag shall include
one-quarter inch letters or numbers as to the function of each key set. Each set shall be
separated as a group.
2. Provide keys and key boxes as required by State of Washington Elevator Inspector.
Install key box as required by State of Washington Elevator Inspector.
3. Provide required sets of keys with marking tags as required by the State of Washington
Elevator Inspector and ASME A17.1-2010/CSA B44-10.
4. Keys shall be separated into groups as required by ASME A17.1-2010/CSA B44-10.
F. SIGN REQUIRED ON OUTSIDE OF MACHINE ROOM ACCESS GATE
1. Provide sign stating language as required by the State of Washington Elevator Inspection
Department. Letters shall be not less than three eights inch high. Sign shall be plastic or
metal and securely fastened so as not be readily removed without the use of special
tools.
G. PARTS CABINET
1. Provide one metal lockable type replacement parts cabinet per machine room..
2. Parts cabinet size to be approximately 36 inches wide, 18 inches deep and 42 inches tall.
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2.2 CAR MOTION CONTROL AND DISPATCH EQUIPMENT
A. CONTROLLER/SELECTOR
1. The controller shall utilize a VVVF-AC solid state drive unit. The solid state power control
shall be a closed feedback loop design. It shall be a compact self-contained unit that will
provide step less acceleration and deceleration and provide regulation car speeds.
2. The system shall provide the required electrical operation of the elevator control system
including the automatic application of the brake, which shall bring the car to rest upon
failure of power. In addition, the power control shall be arranged to continuously monitor
the actual elevator speed signal from the tachometer and to compare it with the hoist
motor armature voltage and the intended speed signal, to verify safe and proper
operation of the elevator.
3. Provide isolation transformers plus proper filtering to eliminate both electrical and audible
noise.
B. SOLID STATE POWER SUPPLY AND LOGIC CONTROL
1. Provide solid-state power devices with voltage and current capability ample to operate
the elevator at the specified conditions.
2. The maximum RMS Harmonic Distortion (THD) contribution to the building power
distribution network, from the elevator drive and hoist system, shall be restricted for
voltage (THDV) and current (ampere) (THDI). The RMS harmonic distortion is defined as
the amount of harmonic distortion as a percentage of the RMS value of wave forms at
frequencies (fundamental and harmonic). The following THD crite ria are to be
understood as RMS unless otherwise noted.
3. THD will be measured and compared to the building THD. The building THD will be
measured with the new elevator systems disconnected from the building power
distribution system.
4. The building THDV and THDI; with the elevator disconnected, will be measured at each
elevator’s feeder disconnecting means.
5. The elevator THDV and THDI; will be measured at each elevator’s feeder disconnecting
means located in the elevator equipment room. Individual measurements will be taken
with each elevator operating at full-rated load at contract speed in the up direction.
6. The maximum allowable THDV and THDI will be the calculated difference between the
building THDV and THDI measurements and the elevator THDV and THDI
measurements respectively.
7. Maximum allowable THDV from each elevator motor drive is three percent (3%) or the
value of the building THDV measured in part b above, whichever is greater.
8. Maximum allowable THDI from each elevator motor drive is fifteen percent (15%). No
individual current harmonic shall exceed ten percent (10%) relative to the fundamental
(THDI-F). THDI-F defines the amount of harmonic distortion as a percentage of the
fundamental frequency current.
C. SOLID STATE POWER CONTROL
1. Provide a solid state power controller to operate the hoist motor, brake, and other
electromechanical devices. The controller shall include interfacing pilot
electromechanical devices as required for accepting the necessary elevator hoistway
switches and operating switches.
2. These include, as a minimum, terminal slowdown devices, over travel limit switches , solid
state magnetic leveling switches, inspection operating push -buttons, emergency stop
switches and governor over-speed switches.
D. MICROPROCESSOR ELEVATOR LOGIC CONTROL
1. The operation shall be accomplished utilizing microprocessor computer logic control.
The elevator control program shall be contained in nonvolatile, programmable, read -only
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memory. The control shall be constructed such that future alterations in elevator
operation including changes of operating parameters including but not limited to speed,
acceleration, jerk, pre-opening, door speed, door dwell, floor counts for leveling, and car
zoning may readily be made as part of normal maintenance and service. If a separate,
detachable device is required, it shall be furnished.
2. Safety circuits shall be monitored and controlled by the programmable logic control with
redundant protection.
3. The microprocessor elevator logic control shall be contained in a NEMA 1 cabinet .
E. FAULT DIAGNOSIS
1. Capability shall be provided to diagnose faults to the level of individual circuit boards and
individual discreet major components for both the Solid State Power Controller and the
Elevator Logic Controller. (Capability to diagnose faults within an individual circuit board
is not required.)
2. If fault diagnosis requires a separate, detachable device, it shall be furnished to th e
owner at no additional cost.
F. OPERATION
1. Provide standard "Group Operation" for Elevators 1-4.
G. SECURITY
1. Furnish and provide the following:
a. New controllers shall be furnished with card reader security programing and
lockouts for future security. Security lockouts shall apply to both car and hall
security.
H. COMPUTER DISPLAY TERMINAL-GROUP CARS
1. A monitor and computer shall be provided in each of the machine rooms and in the Chief
Engineers Office. The monitors will be a minimum 17 -in. diagonal measure. These
devices shall provide menu-driven access to reports and other functions. As a minimum,
the following reports shall be provided:
2. Job Configuration-This report shall provide a brief description of the system, including the
job number, programmable job name, number of cars, number of landings, openings per
landing for each car, programmable car designation, programmable landing designation,
fire service options, serial communication port definitions and other system options.
3. System Performance Graph-This report shall provide elevator system performance data
based on hall call waiting times. At the end of each hour, the quantity of up and down
hall calls shall be tallied. Up and down average waiting times shall be calculated and
saved in the controller's non-volatile RAM. This information shall be kept for a minimum
of seven (7) days.
4. Hall Call Distribution-This report shall provide hourly call distribution in a tabulated format
for each hour, showing the number of hall calls which were answered within 15 to 90
second intervals for each landing and direction, and show the percentage and number of
cars that were in service during a specified time frame. This information is saved for, at
least, twenty-four (24) hours.
5. Graph Display of Elevator Status-This report shall provide a graphic display of the
elevator hoistway that gives the user a comprehensive picture of car locations, door
status, direction of travel, car calls registered, hall call assignments, estimated time of
arrival of a car for a registered hall call, wait time of a registered hall call, floor labels,
system status and a car status window. A per -car status window shall be provided that
shows the status of the car, such as, automatic operation, inspection, firefighters' service;
time out of service; top floor demand and bottom floor demand.
6. Entering Hall and Car Calls
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a. The computer terminal shall provide a means for entering hall and car calls using
the arrow and enter keys. If the call is valid and registered, a corresponding
symbol shall be displayed on the screen.
7. Real Time Clock
a. The user shall be provided with the capability to program the controller's real -time
clock.
8. Car Inputs and Outputs
a. The monitor shall provide simultaneous viewing of most individual car input and
output signals to detect important sequential events.
9. Special Event Calendar Menu
a. The special-event calendar menu shall provide three options. The first display of
Special Events Entries allows the user to examine the documented faults or
events. The second, List and Description of Events, allows the user to examine
the faults and events, which are monitored. The third, Initialize the special-event
Calendar, allows the user to clear the documented faults and events.
10. Printer
a. One printer shall be provided, located in the elevator machine room and one in
the Chief Engineers Office, to allow the user to obtain permanent copy of reports
available from the computer terminal. The printouts can be used for records or
for ease of reference.
I. INDEPENDENT SERVICE
1. Independent service operation shall be provided for the elevator through the actuation of
a keyed switch or toggle switch in the service panel. This service will cancel any existing
car and hall calls, and hold the doors open at the landing. The car will only respond to
car calls. While on independent service the hall arrival lanterns shall be inoperative.
J. EMERGENCY ELECTRICAL POWER
1. All elevators shall be provided with Emergency Electrical Power. Lower each elevator to
make recall floor, open the doors, close doors after a predetermined time, and turn off the
car lights and fan. The in car Door Open button shall be in operation. Elevators
controllers shall contain the logic to only run one elevator at a time. A code compliant
emergency power select key switch shall be provided in the new FCC panel located in
the existing Fire Fighters Command Center.. .
K. HOIST MACHINE BRAKE ELECTRICAL DEVICE
1. Provide electrical controls that will "sense" when the hoist machine brake is "picked"
during the start-up of the elevator to operate.
2. If the brake electrical circuit is "not made", and is sending a signal to the elevator
controller that the brake is not "picked" the elevator shall not leave the landing.
3. After a predetermined time the car shall attempt to start again. This operation shall
attempt the start up at least three times. If, after that third time, system and the brake is
not "picked" the elevator shall shut down.
4. In order to start the elevator after this cycle the main line disconnect or a manual s witch
in the controller must be turned to the off position and then to the on position for normal
elevator service. This operation shall also be in effect during car top inspection mode.
L. LOAD WEIGHER
1. The load weigh system shall consist of load sensors, amplifier and buffer board. The
buffer output shall be connected to the machine room via two conventional wires. The
output circuit shall be virtually impervious to damage from transients or accidental
connection to voltages up to 120 vac.
2. Adjusted devices shall be provided to allow hall call by-pass from thirty percent (30%) to
eighty percent (80%) of rated capacity.
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M. ASCENDING CAR OVER SPEED AND UNINTENDED CAR MOVEMENT PROTECTION
1. New elevator machines shall have unintended movement where secondary braking is
applied, and brake drum and rotor is integral to the Drive sheave.
N. CAR LIGHTING AND FAN
1. Provide means to turn off the car lights and fan when there is no car demand. Turn on
the car lights and fan when there is a car demand for service. Car lights shall be turned
on before the car/hoistway doors begin to open.
2.3 HOISTWAY EQUIPMENT
A. Except as noted hereafter, existing equipment may be refurbished and retained if compatible with
new operation and components. Provide any modification or addition necessary to comply with
ASME A17.1 Code requirements/standards.
B. ELECTRICAL WIRING AND WIRING CONNECTIONS
1. Electrical equipment and wiring shall conform to current NFPA 70-National Electrical
Code requirements.
2. For equipment with electrical components, provide NRTL label on each component for
which published standards exist.
3. The frames of motors, hoist machine, controller, transformer and the metal enclosures for
electrical equipment in or on the car, hoistway and machine room shall be grounded in
accordance with NEC-Article 250. Provide "daisy chain" electrical grounding for machine
room electrical cabinets.
4. Provide required and adequate electrical wiring gauge sizing and number of electrical
conductors to eliminate any voltage/amperage drop/variation for the machine room,
hoistway switches/interlocks, and car operating fixtures/positions indicators/exhaust
fan/car lighting/inspection station/leveling devices; hall stations/position indicators and
other elevator electrical equipment.
5. Conductors and Connections
a. Provide new wiring in machine room, hoistway and car. Copper throughout with
individual wires coded and connections on identified studs or terminal blocks.
Use no splices or similar connections in wiring except at terminal blocks, control
cabinets, junction boxes.
b. Provide ten percent (10%) spare wires in wiring runs. Separate and mark spare
wires. Spare wire ends shall be turned back or protected against accidental
grounding. Tag spare conductors indicating termination points at each end.
Place a record of spare conductors in Adjuster's book.
C. CONDUIT
1. Provide painted or galvanized steel conduit and duct. Conduit size, ½ inch minimum. Do
not use flexible conduit exceeding 36 inches in length. Flexible low voltage heavy-duty
service cord may be used between fixed car wiring and car door switches for door
protection devices.
2. Plastic wire ties shall not be allowed for conduit fastenings or support except flexible
electrical cords to the car door detector control box.
3. Any existing electrical gutter and conduit may be retained if such equipment complies
with current ASME A17.1-2010/CSA B44-10 Safety Code for Elevators and Escalators
and NEC Requirements.
D. TRAVELING CABLES
1. Provide new. Provide flame and moisture-resistant outer cover. Traveling cables shall
terminate in the elevator machine room elevator controller and on the elevator car top
junction box with marked terminals. Traveling cables that are terminating at the car top
junction box shall be enclosed in EMT or Duct from the underside of the car to the car top
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junction box. Provide traveling cables holding/suspension device at half way vertical
height in hoistway for traveling cable to have a perfect loop to the underside of the
elevator car frame.
2. Provide required Kellems Grips on traveling cables.
3. Prevent traveling cables from rubbing or chafing against hoistway or elevator equipment
within hoistway
4. Provide ten percent (10%) spare conductors in each traveling cable.
5. Provide an extra six (6) spare pair of shielded wires
6. Provide two (2) number 22 AWG Coax cables in a separate traveling cable.
7. Provide an extra two (2) spare pair (total of 4 wires) of #14 conductors.
8. Provide wiring for car lighting and exhaust fan.
9. Provide shielded traveling cable conductors for in -car emergency communication device
and intercoms to main floor security station and elevator machine room.
10. Spare wire ends shall be turned back or protected against accidental grounding to any
live electrical circuit or electrical ground. Tag spare conductors indicating termination
points at each end. Place record of spare conductors in Adjuster's book.
E. ENTRANCES
1. Existing entrances shall be retained. Clean foreign material from entrances.
2. Provide new ADA compliant Braille Plates mechanically attached with no visible fasteners
on both sides of each entrance jamb.
F. DOOR PANELS
1. Retain existing hoistway door panels.
2. The bottom of doors shall be provided with metal brackets including removable phenol
gibs which run in the sill slots with minimum clearance: one (1) at the leading edge and
one (1) at the trailing edge. Fastening screws shall be Stainless Steel.
3. Provide required retaining devices for hoistway doors.
4. Provide a safety retainer plate between each of the two (2) standard gibs. The retainer
plate shall comply with the requirements of A17.1 rule 110.11 h. Provide written
documentation the Hoistway Door Fire Rating Labeling approves the safety retaining
plates. When the doors are in the fully open position gibs shall be within the sill groove -
no gib shall be outside the sill groove.
5. Provide hoistway door unlocking device and Safety Plug Locks at each entrance.
G. DOOR INTERLOCKS
1. Provide new door interlocks for each hoistway door entrance.
2. Provide fire-rated wires from each interlock to hoistway electrical riser as required by
NFPA 70. Conductors shall be flame-retardant and suitable for a temperature on not less
than 392 degrees F. Conductors shall be Type SF or equivalent. Hoistway wiring shall
be the Fire Rated electrical wires.
3. Provide green colored electrical ground wire from each interlock to the "elevator
controller" to an electrical connection designated as an electrical ground by NFPA 70
requirements. Electrical grounding to electrical conduit (EMT) is not approved.
H. DOOR HANGERS
1. Provide hoistway door hangers.
2. Hangers shall be adjustable and bolted into the top of the new hoistway doors.
3. Provide new hanger rollers and up thrust.
I. DOOR TRACKS
1. Retain existing hoistway door tracks. Clean and check all fastenings for tight and proper
alignment
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J. DOOR HEADERS & STRUTS
1. Retain existing
2. Clean all components and check and ensure all fastenings are tight.
K. DOOR CLOSERS
1. Provide a new reel closer at each entrance and sill mounted closures for each hoistway
door.
L. FASCIA, DUST COVERS
1. Retain existing. Replace any missing or broken fastenings. Replace any fascia or dust
cover that is missing, bent or damaged.
2. Paint with one (1) coat of rust resistant paint. Color to match existing.
3. Clean dust covers and fascia.
M. SILLS
1. Retain existing sills. Check fastenings. Replace any damaged, broken or missing
component.
N. CAR & COUNTERWEIGHT GUIDE RAILS & BRACKETS
1. Retain existing car/counterweight guide rails and brackets. Check fastenings for
tightness. Replace any missing or broken fastenings. Remove dirt, grease etc.
2. Realign guide rails to within 1/16 inch vertical and 1/32 inch tram. File existing joints to
provide a smooth guide rail fishplate joint. No disc sander shall be used in the filing of
these joints.
3. Clean guide rails and brackets. Paint rails and brackets from pit floor to first 1anding sill
height with light gray rust prohibitive enamel paint. Exclude the rail blades.
4. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees or
greater.
O. CAR & COUNTERWEIGHT BUFFERS & PIT EQUIPMENT:
1. Retain existing Buffers
2. Existing pit shall also be retained. Clean and pa int with one coat light gray rust
prohibitive enamel paint.
3. Replace any missing or broken fastenings.
4. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees or
greater.
P. COMPENSATING
1. Retain existing.
Q. PIT STOP SWITCH
1. Provide new emergency stop switches in the pit located so as to be accessible from the
hoistway access door and pit ladder.
2. Pit switch shall be of the maintaining type and marked to indicate the RUN and STOP
positions.
R. PIT LADDER
1. Provide new pit ladder to a minimum height of forty eight inches above the sill of pit
access hoistway door for each pit. Overall width of ladder shall be sixteen inches.
Distance vertically of rung to rung shall be twelve inches. Distance of outside of each
rung to hoistway wall shall be not less than four and one-half inches. Rungs continuous
the entire length of the ladder.
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S. FLOOR NUMBERS
1. Paint four inch (4”) high floor numbers within the hoistway, as required by ASME
A17.1/CSA B44.
2. Numbers shall be located to be visible within two inches opening of the car doors.
T. LIMIT SWITCHES
1. Provide new normal and final terminal stopping devices at each terminal landing. The
stopping devices shall have rollers having rubber or other approved composition to
provide silent operation when activated.
2. Provide new, car mounted cam and brackets with new system.
U. CAR SLING
1. The existing car sling shall be retained. Check fastenings for tightness. Replace any
missing or broken fastenings. Remove dirt and lint.
2. Paint with one coat of rust resistant enamel paint to match existing.
3. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees or
greater.
V. PLATFORM
1. The existing platform shall be retained. Clean components including underside of dirt
and dust. Check fastenings. Replace any damaged bolts, washers and nuts.
2. Provide fireproofing as required by ASME A17.1 Code.
3. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees or
greater.
4. Provide new isolation pads.
W. LOAD WEIGHING
1. Load weighing shall be provided and set to determine when the car is at capacity load.
The elevator will bypass hall calls when loaded to capacity. Provide adjustable switches
that will allow bypass at selected car loads.
X. CAR SAFETIES
1. Retain existing safeties.
2. Clean safeties free of any dirt and debris. Ensure all components are free of dirt, are
properly lubricated and properly adjusted.
3. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees or
greater.
Y. COUNTERWEIGHT
1. Retain existing counterweight frame.
2. Add blocking to Counterweight sling to prevent no more than 1/2” movement between the
rails and the sling.
3. Existing counterweight weights may be retained.
4. Check correct counterweight overbalance. Add or remove required weights to achieve
required weight for proper elevator operation. Notify Elevator Consultant, in writing, of
any weight removed or added and percent overbalance.
5. Paint counterweight fram e including weights with one coat of rust resistant enamel paint
to match the existing color.
6. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees or
greater.
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2.04 CAR EQUIPMENT
A. .CAR DOOR EQUIPMENT
1. Door Protective Devices
a. The car doors shall be provided with a new detector unit that detects an object in
the path of the closing doors at such a distance that reversal of the doors can be
provided without physical contact with the doors.
b. Nudging Action:
1) If door opening is obstructed for a predetermined time (20 - 30 seconds),
an audible device will sound and the doors will attempt to close. Door
closing shall not exceed 3.5 J (2-1/2 ft-lbf) kinetic energy. If the detector
is continuously obstructed during closin g, the doors will stop or stop and
reopen. Allow door to close after obstruction is removed as permitted by
ASME A17.1-2010/CSA B44-10. The nudging time shall be adjustable
through a range of at least 10 to 60 seconds.
c. Differential Door Time: Adjust timers to enable varying time that doors remain
open.
d. Car Call: Hold open time adjustable between 3 and 5 seconds.
e. Landing Call: Hold open time adjustable between 3 and 8 seconds. Use landing
call timing when responding to coincidental calls.
f. Door Re-Open: Same as for Car Call.
B. ROLLER GUIDES
1. Provide new Elsco Model B Roller guides.
2. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees or
greater.
C. CAR BALANCING
1. Car shall be static balanced. Roller guides shall have equal tension.
2. If weights are required for correct balance of the car, the required weights shall be
installed under the platform enclosed in a structural frame that is attached to the car
sling/platform. Each weight shall be secured to prevent a movement during elevator
travel and testing.
D. CAR TOP PROTECTIVE RAIL
1. Provide a Top rail, Intermediate Rails and Toe Board on the rear and two (2) sides of the
car top. The back and two side rails shall extend the length of the car top e xcept where
prevented by top of car operating equipment.
a. Top Rail to be located at a vertical height of forty two inches above the car top.
Resist a force of 200 lbf in a lateral or downward direction.
b. Intermediate Rail to be located centered betwee n the Top Rail and the car top.
Resist a force of 150 lbf in a lateral or downward direction.
c. Toe Board to be four inches high above the car top. Resist a force of 50 lbf in a
lateral direction.
E. ELEVATOR MAIN CAR STATION
1. Provide one vandal resistant elevator main control station with faceplate,
2. Lobby button in car operating panel shall be larger in size and a banana style /bar button
shape for easy identification.
3. New car operating panels shall conform to ADA requirements.
4. Install in-car to lobby intercom as part of the elevator car station.
5. Provide car position indicator, two inch high digital blue digital type together with
directional arrows located in the top area of car operating station.
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6. Provide a "Door Open Hold" key switch that when placed to the Hold position will allow
the doors to remain open for an extended period of time. Engrave in one quarter inch
letters under key switch "Door Open Hold". Engrave above key switch "OFF" to the left
and "ON" to the right. Key shall be removable in the "OFF" position only. ASME A17.1-
2010/CSA B44-10 Code Firefighters' Emergency Recall and Firefighter’s Emergency In-
car Operation shall override this feature.
7. Provide emergency lighting unit. Device shall be built in and part of the car operating
station at the upper section of the car station cover plate. Provide one quarter inch thick
clear plastic lens cover or a type that shall be vandal resistant over light fixture. Car
lighting and alarm bell shall be connected to the Building Emergency Panel.
a. The intensity of auxiliary lighting illumination shall be not less than 2 lx (0.2 fc),
measured at any point between thirty-five (35) and forty-eight (48) inches above
the car floor and approximately twelve (12) inches centered horizontally in front
of a car operating panel.
8. Suitably identify floor buttons, lighted alarm button, door open button, door close button
and keyed emergency stop switch by engraved and painted letters or symbols per ADA
requirements.
9. Provide illuminated alarm button at bottom of station to sound distress signal alarm
located on the car top. Provide a signal to the elevator controller at a terminal strip for
monitoring purposes of alarm at a remote location.
10. Provide a Firefighters' Operation Panel as required by ASME A17.1-2010/CSA B44-10
Code. Include Fire fighters phone jack.
11. Provide lockable service panel with recessed flush cover plate, in the car station. Include
the following controls, with purpose and operating positions identified by en graved letters
painted black:
a. Emergency Stop Switch.
b. Car light switch and emergency light test switch. Test switch shall disconnect the
electrical power to the main car lighting circuit.
c. Three position fan switch-Low Speed-High Speed-Off.
d. Independent service switch to permit selection of independent or automatic
operation.
e. Start button for closing doors and starting elevator when operating on independent
service. Floor pushbuttons may be used for this function.
12. Duplex 120 VAC electrical GFCI convenience outlet.
13. Elevator number engraved in car station; min. one inch high.
14. Inlaid capacity plate.
15. Faceplate Material and Finish: #4 Stainless Steel.
16. Install a new ADA compliant communication device as an integral part of the car
operating panel.
17. Identify “HELP” button and visual indication with the phone symbol.
18. Provide International “No Smoking” Symbol four inches in diameter engraving at the top
of the car operating panel.
19. Engrave in one-quarter inch (1/4”) letters the State of Washington Elevator Inspectors
requirement for addressing the location of the Elevator Operating Permit.
20. Engrave in one inch (1”) letters the building name at the top area of the COP. Building
name to be provided by Owner to Elevator Contractor.
F. CAR TOP INSPECTION STATION AND WORK LIGHT
1. Operating fixture shall be provided containing continuous pressure Up, Down and Safe
buttons, emergency stop switch, inspection and run switch.
2. Toggle switches shall not be provided for the Stop, Run and Inspection switches unless
the switches are guarded against accidental activation.
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3. Provide pendant style inspection operation station. Provide fixed metal bracket to store
cord when not in use. Locate bracket to avoid stepping on cord when attached to
bracket.
4. Provide 110 VAC outlets with a GFCI duplex receptacle.
5. Work light shall be encased in a glass enclosure including a wire guard cover. Rating of
lamp(s) to be at least that which will generate the amount of illumination required by
ASME A17.1-2010/CSA B44-10.
6. Provide additional light fixture on a flexible cord. Length of cord to be eight feet. Cord
shall be hard wired into car top fixed work light. Provide fixed metal bracket to store cord
when not in use. Locate bracket to avoid stepping on cord when attached to bracket.
On-Off car top light switch shall control both fixtures. Provide guard on light. Rating of
lamp(s) to be at least that which will generate the amount of illumination required by
ASME A17.1-2010/CSA B44-10.
8. Provide Fire Fighters Phone jack in each COP. Provide wiring between. Hall call station,
FCC panel. If any other connection are required coordinate and provide.
G. IN-CAR COMMUNICATION SYSTEMS
1. Provide new in-car emergency communication device. Provide necessary wiring
between the elevator car, main lobby, and the elevator machine room.
H. CAR DOOR OPERATOR
1. Provide new door operator with closed-loop motor control to open and close the car and
hoistway doors simultaneously. (Complete car door package).
a. The package shall include the following: lifting rods, pickup rollers, coupler/clutch
assembly, car door electrical switch and related modernization hardware.
b. Opening speed shall not be less than 2-1/2 feet per second.
c. Closing speed shall not exceed the limitations set by the ASME A17.1-2010/CSA
B44-10.
d. Doors shall be adjusted to provide a smooth opening and closing without erratic
motion or closing hard.
I. DOOR COUPLER-CLUTCH
1. A new mechanical coupler/clutch shall be provided to connect the car and hoistway
doors.
a. The operation of the coupler/clutch shall provide driving motion of the hoistway
doors for full open and full close direction.
b. The drive rollers shall remain engaged throughout the door open travel and the
last one quarter inch in the door close travel. This is intended to prevent
separation of the hoistway doors from the car doors.
c. Include the car door restrictor device as required by ASME A17.1 -2010/CSA
B44-10.
J. CAR DOOR CONTACTS
1. Provide new car door electrical switch. Locate switch so the elevator cannot operate
unless the car doors are closed within the tolerance allowed by ASME A17.1 -2010/CSA
B44-10.
K. ALARM BELL
1. Furnish and install an audible signaling device located on top of the elevator adjacent to
the car top inspection station.
L. CAR TOE GUARD
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1. Provide new platform apron. The vertical distance of platform apron shall be a minimum
of forty eight inches or the maximum permitted by the pit depth. The apron shall maintain
the same running clearance as between the car and hoistway sills throughout its height.
2. Buffer Striking Plates:
a. Retain existing buffer striking plates. Replace any missing or damaged
components. Paint to match the existing color.
b. Provide bevel washers for any bolt/nut that is installed in a plane of five degrees
or greater.
2.05 CAR ENCLOSURE
A. RETAIN EXISTING STEEL SHELL
1. Provide new round handrails on both side and back panel. Stainless steel #4 finish.
2. Provide new cab interior finishes. Elevator manufacturers St andard cab interior finishes
to be determined by Owner during submittal phase.
3. Provide new elevator manufactures standard stainless steel #4 finish drop ceilings. Style
and design to be determined during submittal phase.
B. LIGHTING
1. Provide recessed LED car lighting to meet the current ASME code requirement.
C. SILLS
1. Retain existing car sills. Clean and ensure height and alignment for smooth door operation.
D. CAR DOOR PANELS
1. Provide new car door panels Stainless Steel 5 WL finish.
2.06 LANDING CONTROL STATIONS
A. Provide new surface mount vandal resistant hall stations.
1. New hall stations shall contain engraving and signage.
2. All hall stations excluding main lobby shall have position indicators built in with minimum
two inch 2” high, red LED digital readout.
3. Hall stations directly between Elevators 1-2 and 3-4.
4. All signage for fire recall phase one instruction and “In Case of Fire Use Stairs” shall be
supplied and installed by elevator contractor as temporary stainless steel pla cards
adhesively affixed to the lobby walls in their proper locations accordingly.
5. Provide new surface mount hatch access key switches SS #4 finish directly adjacent to
the driving door six feet (6’) above finish floor.
6. Provide Fire fighters phone jacks in all Hall call stations. Wire between Car, hall stations
and FCC panel. If any other connections are required in building Fire communication
coordinate and provide.
B. FIREFIGHTERS EMERGENCY OPERATION
1. Provide ASME A17.1-2010/CSA B44-10 Elevator Code Phase I Firefighters' Emergency
Operation keyed switch with instructions directly adjacent on a Stainless Steel adhesive
affixed placard. Provide a visual signal in the form of a fireman’s hat symbol to indicate
when Firefighters’ Emergency Operation is in effect.
2. Install fixture location as required by State of Washington Elevator Inspector and ASME
A17.1-2010/CSA B44-10 Elevator Code.
3. The key shall be of the type required by ASME A17.1-2010/CSA B44-10 and State of
Washington Elevator Inspector.
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4. Provide #4 Finish Stainless Steel cover plates. Provide #4 Finish Stainless Steel vandal
resistant fastening screws on cover plate.
C. INTERCOM FOR CARS
5. Provide intercom system, in separate fixture, between the elevator cars and the
designated level. On-Off activation is required at the lobby station. In car to lobby
communication is voice activated. Provide necessary wiring between elevator car and
lobby. Provide switch for ON & OFF positions. Engrave Intercom “ON and “OFF” and
Elevator 1-2-3-4. Position in one-fourth inch (1/4”) letters on face plate for selection at
the lobby.
6. Provide #4 Finish Stainless Steel cover plates. Provide #4 Finish Stainless Steel vandal
resistant fastening screws on cover plate.
7. Provide intercom between elevator car and elevator m achine room. On-Off activation is
required only at machine room station. In-car to machine room communication is voice
activated. Provide necessary wiring between elevator car and machine room. Provide
switch for ON & OFF positions. Provide a switch to select elevator 1-2-3-4. Engrave
Elev.1-Elev. 2-Elev. 3-Elev- 4 in one-fourth inch (1/4”) letters above the switch.
2.07 SIGNALS
A. CAR POSITION INDICATOR
1. The new in car position indicator shall be part of the new operating station.
2. Provide a digital position indicator with directional arrows. The indicator shall be two
inches (2”) in height. Blue digital display
B. HALL LANTERNS / POSITION INDICATORS
1. Provide Surface mount SS # 4 finish Vandal Resistant Lanterns in existing locatio ns.
Provide adjustable tones for ADA up/down signals.
2. Cover finish shall be #4 Stainless Steel. Provide Stainless Steel vandal resistant screws.
3. Hall lantern located at main lobby shall also have a digital position indicator with 2” high
blue digital display incorporated.
C. VOICE ENUNCIATOR
1. Voice enunciator shall be integral to car operating panels and shall announce when
elevators have arrived at LOBBY level only.
D. CAR DIRECTION ARROWS
1. Install new car direction arrows in car entrance jamb opposite hall call stations, so that
lanterns are easily visual from hall stations.
2. Remove existing hall lanterns in car entrance opening and cover with a steel plate to
match existing finishes of cab entrance. Secure with four (4) security type snake eye
screws.
E. FIRE FIGHTERS COMMAND CENTER
1. Provide new f ire fighter command center panel with minimum two inch (2”) LED display
per
elevator.
2. Include on panel all required Phase One key switches and signals to meet current code.
3. Provide emergency power select key switch incorporated into panel so that only one car
can be selected to operate on emergency power at a time.
4. Provide Fire fighters phone jack that communicates to each elevator car operating panel
and each hall station located in lobbies.
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2.08 SEISMIC REQUIREMENTS
A. ROPE RESTRAINTS
1. Provide hoist and governor rope sheaves with Rope Restraints as stated in ASME A17.1 -
2010/CSA B44-10.
a. The retainer shall be continuous over not less than two-thirds (2/3) of the arc of
contact between the rope and its sheave and shall be located so that no more
than 1/8 of the arc of contact is exposed at each end of the retainer.
b. Rope restraints may be used in lieu of continuous guards provided they conform
to the following:
c. Where the arc of contact is thirty (30) degrees or less and one rope restraint,
located at the midpoint of the arc of contact is provided.
d. Where the arc of contact exceeds thirty (30) degrees and restraints are provided
at intervals not exceeding 30 deg or arc along the arc of contact and a restraint is
located at each end of the arc of contact.
B. GUARDING OF SNAG POINTS
1. Provide guards to prevent the governor rope and electrical traveling cables from
becoming snagged on guide rail brackets as stated by ASME A17.1-2010/CSA B44-10.
2. Governor ropes where located twenty inches or less from a snag point.
3. Suspension ropes where located twelve inches or less from a snag point.
4. Traveling cables where any portion of their loop below the mid -point of the elevator travel
is located thirty-five inches (35”) or less horizontally from a snag point.
C. GUIDE RAIL JOINTS
1. Retain existing seismic fish plates.
D. SEISMIC SWITCH
1. Provide new seismic switch as required by ASME A17.1 -2010/CSA B44-10. Locate
switch as per manufacturer's instruction.
2. Switch shall activate upon excitation in a vertical direction of not more than 0.15 times
gravity acceleration. The frequency response of the switch shall be 1 Hz to 10 Hz.
3. Upon activation, elevators in motion shall proceed to the nearest available floor, open
their doors, and shut down; except that where Phase II emergency in -car operation is in
effect, door operation shall conform to the requirements of ASME A17.1-2010/CSA B44-
10.
E. COUNTERWEIGHT DISPLACEMENT SWITCH
1. Provide new counterweight displacement device(s) as stated in ASME A17.1 -2010/CSA
B44-10.
F. CAR AND COUNTERWEIGHT POSITION RESTRAINTS
1. Provide new position restraints with clearance between each running face of the guide
rail and the position restraint not to exceed three-sixteenths inch (3/16”).
2. The depth of engagement with the rail shall be not less than the dimension of the side
running face of the guide rail.
G. CAR TOP EMERGENCY EXIT
1. The emergency exit shall be arranged so that it can be opened from within the car by
means of a keyed spring-return cylinder-type lock having not less than a five-pin or five-
disk combination and operated from the top of the car without the use of a key.
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2. The key required to open the emergency exit lock shall be kept on the premises in a
location readily accessible to authorized persons, not available to the public. No other
key to the building shall unlock the emergency exit lock.
3. The top emergency exit shall be provided with a car door electrical contact conforming to
ASME A17.1-2010/CSA B44-10 and so located as to be inaccessible from the inside of
the car. The opening of the electrical contact shall limit the car speed to not more than
150 feet per minute.
4. The electrical switch shall be positively opened by a lever or other device attached to and
operated by the exit panel.
5. The switch shall be maintained in the open position by the ac tion of gravity or by a
restrained compression spring, or both, or by positive mechanical means.
PART 3 – EXECUTION
3.01 SITE CONDITION INSPECTION
A. Prior to beginning the Elevator Modernization, Elevator Contractor shall survey the machine
room, hoistway and pit. Elevator Contractor shall verify, in writing, that no conditions exist which
could adversely affect their Work. The Elevator Contractor shall verify all existing dimensions
relevant to the scope of work.
B. Do not proceed with Elevator Modernization until possible concerns/problems conforms to project
requirements.
3.02 INSTALLATION
A. INSTALLATION REQUIREMENTS
1. A complete Elevator Technical Specification Manual shall be onsite during the Elevator
Modernization.
2. Manufactured articles, materials and equipment shall be applied, installed, connected,
erected, used, cleaned and conditioned in accordance with the respective manufacturer's
instructions unless more stringent requirements are specified.
3. Elevator Contractor shall provide written documentation that Elevator Contractor has
installed and adjusted the elevator controller/selector as specified in these Specifications.
Elevator Contractor shall evidence, in writing, that Elevator Contractor's adjuster has
attended the controller/selector manufacturer's training. Elevator Contractor shall provide
controller/selector installation and troubleshooting training to their onsite Mechanics and
Apprentices that will be installing and servicing, installing ormaintaining the elevator
equipment.
4. Onsite installation and maintenance mechanics shall always have, onsite, a working cell
phone. The names and phone number(s) shall be provided to Owner before the Elevator
Modernization starts.
5. No rattle or ipact guns shall be allowed on site unless approved by Owner.
6. Install elevator equipment in accordance with m anufacturer's direction, referenced codes,
and Specifications.
7. Install elevator equipment so it may be easily removed for maintenance and repair.
8. Install elevator equipment so that access for maintenance is safe and readily available.
3.03 FIELD QUALITY CONTROL
A. Work at the job site will be routinely checked by Owner and the Owner’s Representative during
Elevator Modernization. Contractor shall accomplish all corrective Work prior to performing
further installation.
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3.04 PERFORMANCE
A. ADJUSTMENTS
1. Adjust elevator equipment to achieve required performance levels.
B. RIDE QUALITY
1. Horizontal vibration, side to side and front to back with car during normal operation shall
not exceed 25 mg in the 1-10 Hz range.
2. Vertical vibration not more than 20 mg. Provide smooth and constant acceleration and
deceleration of not more than 2.8 feet/second/second with an initial ramp between 0.5
and 0.75 second.
3. Provide smooth and constant acceleration and deceler ation of not more than 2.8 feet/
second/second with an initial ramp between 0.5 and 0.75 second.
4. Provide no more than 12 ft/sec3 of maximum jerk.
C. PERFORMANCE
1. Speed: +/- 1% of contract speed under any loading condition or direction of travel.
2. Stopping Accuracy: +/- 1/16 inch under any loading condition or direction of travel.
3. Door Opening Time: Seconds from start of opening to fully open:
a. 2.5 seconds
4. Door Closing Time: Seconds from start of car door closing until car doors are in the fully
closed position and the elevator can start.
a. As per ASME A17.1-2010/CSA B44-10 requirements.
5. Floor-to-Floor Performance Time: Seconds from start of car doors closing until car doors
are 3/4 open and car level and stopped at next successive floor under any loading
condition or travel direction.
a. 10.5 seconds (based on 12' travel)
b. Provide a smooth start, acceleration, high speed operation, deceleration and final
stop in both directions.
3.05 ACCEPTANCE INSPECTION AND TESTS
A. Furnish labor, materials and equipment necessary for tests. Notify Owner and Elevator
Consultant seven (7) days in advance when ready for final inspection. Final acceptance of
Elevator Modernization shall be considered only after field-quality control reviews have been
completed, identified deficiencies have been corrected, submittals and certificates have been
received and the following items have been completed to the satisfaction of Owner and Elevator
Consultant.
1. Quality of work and equipment comply with specification.
2. Performance of following is satisfactory:
a. Door operation and closing force.
b. Signal fixtures.
c. Firefighters Service Emergency Operation.
d. Performance times.
e. Car speed.
f. Seismic testing.
3. Conduct the following tests: one-hour running test stopping at each floor in up and down
directions. The doors are to complete a full open an d close cycle with the standard door
dwell time operating.
a. Rated (full) capacity.
b. Balanced car.
c. Empty car.
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d. Performance Guarantee: Should tests reveal defects, poor quality of Work,
variance or noncompliance with requirements of specified Codes and/or
ordinances, or variance or noncompliance with the requirements of
Specifications, complete corrective Work to satisfaction of Owner and Elevator
Consultant, at no additional cost to Owner.
e. Replace equipment that does not meet code or specification requirements.
f. Perform Elevator Modernization including labor, materials and equipment
necessary to meet specified operation and performance.
g. Perform and assume cost, including expenses, for re-testing and re-inspections
required by State of Washington Elevator Inspector and Elevator Consultant to
verify specified operation, performance and requirements of contract documents
have been completed to the satisfaction of State of Washington Elevator
Inspector and Elevator Consultant.
3.06 WARRANTY
A. In addition to any other warranties provided in General Conditions 00 7200 5.21, and provided by
Equipment manufacturers, Elevator Contractor warrants that Elevator Modernization performed
under this contract conforms to the contract requirements and is free of any defect in equipment,
material, or design furnished, or quality of Work performed by Elevator Contractor or and
Subcontract or supplier.
B. The warranty preventive maintenance period shall continue for a period of one (1) year from the
date of elevator (substantial completion) of all four (4) elevators, as approved by Owner, State of
Washington Elevator Inspector and Elevator Consultant. In addition to General Conditions 00
7200 6.7 The elevators are substantially completed when the state inspection and testing have
passed on all four (4) elevators, the Elevator Consultant has approved ride qua lity and load
testing, and all four (4) of the modernized elevators are available for full use by Owner.
C. Elevator Contractor shall provide Complete Preventative Maintenance service for all elevator
systems as described in 14 2101 during the interim and warranty periods.
D. Elevator Contractor shall provide complete Preventive Maintenance service for all elevator
systems, as described in 14 2102 the General Conditions and Specifications for Elevator Full
Service Preventive Maintenance Specifications and Contract.
END OF SECTION 14 21 00
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14 2101 - GENERAL CONDITIONS AND SPECIFICATIONS FOR
ELEVATOR FULL SERVICE INTERIM AND WARRANTY PREVENTIVE
MAINTENANCE (“PREVENTIVE MAINTENANCE”)
PART 1 – SCOPE OF WORK
1.01 GENERAL
A. Interim and Warranty Preventive Maintenance Contract Requirements
1. Interim maintenance shall commence on Elevators #1-#4 upon Notification to Proceed to
the awarded elevator contractor.
2. Interim maintenance shall remain in effect until substantial completion has by determined
by Elevator Inspector, Owner and Elevator Consultant on all four (4) elevators.
3. The warranty preventive maintenance period shall continue for a period of one (1) year
from the date of elevator (substantial completion) of all four (4) elevators, as approved by
Owner, State of Washington Elevator Inspector and Elevator Consultant. In addition to
General Conditions 00 7200 6.7 The elevators are substantially completed when the
state inspection and testing have passed on all four (4) elevators, the Elevator Consultant
has approved ride quality and load testing, and all four (4) of the modernized elevators
are available for full use by Owner.
Elevators taken out of service for modernization shall not be included in Interim Maintenance
billing during the entire type out of service.
B. Definition of Terms
1. City of Renton is the Owner.
2. The term Elevator Contractor as used herein, refers to any persons, partners, firm or
corporation having a Contract with the Owner to furnish labor and materials for the
execution of the work described in the Contract Documents (hereafter “Elevator Project”
or “Work”).
3. Words in the singular shall include the plural whenever applicable or the contents so
indicate.
4. All terms in these specifications have the definition given in the latest edition of the Safety
Code for Elevator and Escalators ASME A17.1.
5. All references to “days” shall mean calendar days, unless otherwise specified.
C. Elevator Contractor shall perform Full Service Preventive Maintenance (hereinafter referred to as
the "Services" and/or the "Work") on the Elevators (the "Equipment") specified herein, during the
Interim and Warranty Preventive Maintenance periods. Elevator Contractor shall furnish all
materials and labor, and comply with all requirements of current elevator Codes. Elevator
Contractor shall place into operation a continuing system of Full Service Preventive Maintenance
to provide necessary systematic services and preventive maintenance for the Equipment
described herein.
D. Elevator Contractor shall be responsible for providing safe and reliable operating elevators in the
performance of this contract. The Elevator Contractor shall not be excused from elevator shut
downs allegedly caused by “faulty or dirty” building incoming electrical power unless the Elevator
Contractor provides the fault log showing there was a power failure resulting in elevator shut-
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down on date of service call and Owner confirms there was a valid brown-out or building power
failure.
E. All elevator service, repair and maintenance shall be conducted in a manner consistent with the
Owner’s intent to provide uninterrupted elevator service. The specified elevator must provide
reliable and safe transportation for Owners, guests, staff and visitors on a continuous basis,
twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days per
year.
F. Elevator Contractor agrees to accept full responsibility for the equipment, as it exists on the
effective date of this Contract, and to leave it in a condition acceptable to the Owner at the
termination date.
G. The Owner may at any time employ the services of an Elevator Consultant to perform
maintenance monitoring, audits, inspections and/or review of monthly maintenance, callback and
repair invoices, to ensure maintenance specifications are being fully performed. The cost of the
Elevator Consultant’s services shall be borne by the Owner.
H. Elevator Contractor shall continuously maintain adequate protection of all their work, equipment
and materials from damage, and shall protect the Owner’s property from injury or loss arising out
of this Contract. Elevator Contractor shall make good any such damages, injury or loss, except
such as may be directly and solely caused by Owner, its agents or employees. Elevator
Contractor shall provide all barricades required to protect open hoistway and work areas per
OSHA, Federal, County and Local/State Code regulations and laws and all the Owner rules and
regulations.
I. In the event of accidents of any kind that occur on the property during, before or after performing
Services, the Elevator Contractor shall furnish the Owner with copies of all accident reports. All
accidents shall be reported to the State of Washington Bureau of Labor and Industries and/or
other agencies as required. The reports shall be sent without delay and at the same time that
they are forwarded to any other parties.
J. Neither the Owner nor Elevator Contractor may assign this Contract without the prior written
consent of the other party.
K. No covenant or condition of the Contract may be waived, except by the prior written consent of
the other party. Forbearance or indulgence by either party in any regard whatsoever shall not
constitute a waiver of a covenant or condition to be performed by the other party.
L. Any written notification required to be provided pursuant to the terms of this Contract shall be by
means of hand delivery, overnight US Mail or private carrier, or by prepaid postage, certified mail,
with a return receipt required. The notice shall be effective upon the date of transmission by the
sending party.
M. Any amendment to this Contract shall be in writing and signed by each duly authorized
representative(s) for each respective organization executing this Contract.
1.02 CONTACT ADDRESSES
A. Owner
Name: CITY OF RENTON
Address: 1055 S. GRADY WAY
City/State/Zip: RENTON, WA 98057
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B. Elevator Contractor
Name:
Address:
City/State/Zip:
Phone:
1.03 PROTOCOL COMPLIANCE
A. Elevator Contractor shall insure that any and all protocols regarding the provision of Contract
services established by the Owner shall be specifically followed. Elevator Contractor shall work
with the Owner’s Management, and any authorized agent contracted to the Owner, to insure
proper compliance with said protocols.
1.04 SERVICE QUALITY VALIDATION
A. Insofar as the services provided by the Elevator Contractor fails to comply with required
standards or has not been provided as per the Owner’s established protocols, the Owner shall
not be obligated to compensate Elevator Contractor for any such service until such deficiencies
have been corrected by the Elevator Contractor and a successful re-inspection by the Owner or
Elevator Consultant is completed.
1.05 CONTRACT ADMINISTRATION
A. Notwithstanding any other provisions of this Contract, or any document referenced herein, the
Owner shall be the only entity authorized to make changes in or redirect the work required by this
Contract. Where the Owner’s approval is required under the terms of this Contract, it shall be
construed to mean the written approval of the individual(s) designated by Owner. In the event
Elevator Contractor effects any change at the direction of any other individual, the change shall
be considered as having been made without authority and an adjustment shall not be made to the
Contract price or performance requirements as a result thereof.
1.06 INTENT AND ACCEPTANCE
A. Elevator Contractor acknowledges that the Owner has provided free access to and sufficient time
for adequate examination of the equipment and review of service records. Elevator Contractor
further acknowledges that the specified elevator listed has been inspected by Elevator Contractor
and that Elevator Contractor has determined that it is in serviceable operating condition. Elevator
Contractor accepts full and complete responsibility for Full Service Preventive Maintenance and
Repair of the specified elevator listed, as is condition, in accordance with this Contract.
1.07 DEFINITIONS
A. Preventive Maintenance: Those services required by Elevator Contractor to provide Preventive
Maintenance as defined in this Contract, to prevent malfunctions or shutdowns due to normal
wear and tear, to provide for a safe operating elevator and to prolong the life of all elevator
equipment.
B. Cleanliness: The Elevator Contractor is required to maintain the entire elevator system in a clean
manner at all times. This includes but is not limited to: removal of oily rags, removal of dirt,
grease, and lint-maintaining the exterior of all equipment free of lint, dirt, oil, grease-clean all
machine room equipment including, floors, controller/selector, car top, hoistway door track,
hanger, interlock, header, strut, hoistway side of sills, underside of car platform, car guides, car
door operator, track, hangers, inside area of header, crosshead, guide rail/bracket, fascia, dust
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cover, pit and inside car station/hall station/lantern/lobby panel. The cleaning must be to a
minimum of elevator industry standards, as stated above, and shall be to the full satisfaction of
the Owner. If the Owner or its authorized representative decides the cleaning level is below the
Owner’s standards, the Owner has the option of bringing in another Elevator Contractor to
perform the cleaning (with notice provided per Section 1.16 A. of the Contract). All costs of the
cleaning by another Elevator Contractor plus the cost of supervision by the Owner shall be paid
by the Elevator Contractor that is performing the Preventive Maintenance under this Contract.
C. Obsolescence: Obsolescence is defined as a replacement part not being available for purchase
by the Elevator Contractor. Elevator Contractor shall provide written documentation the
replacement part is not available and that the Elevator Contractor has exhausted all research in
obtaining such replacement parts. Such research would be the review of all firms as listed in the
latest edition of Elevator World-"The Source". All local supply firms, including other Elevator
Contractors must also be researched for availability of replacement parts. If the replacement part
is not available, the Owner shall pay the cost for such replacement part. Elevator Contractor shall
provide all documentation of the replacement costs. All labor to install the new replacement part
is included in the Contract at no additional cost to the Owner. The new replacement part, after
being installed, shall be included in this Contract and future replacement is included in this
Contract at no extra cost to the Owner. If Elevator Contractor installs a replacement part different
than the original equipment, the new replacement shall not be of the "proprietary" type and the
Elevator Contractor shall provide, in writing, the manufacturer, type and model of the proposed
replacement part.
1.08 GENERAL CONDITIONS
A. All maintenance performed by Elevator Contractor shall be based upon the performance
specifications of individual equipment as published by the equipment manufacturer or as
otherwise indicated herein.
B. Elevator Contractor shall comply with approved Elevator Equipment Industry Safety Standards.
Elevator Contractor shall provide a copy of their Safety Program to the Owner within five (5)
calendar days after award of contract.
C. In performance of this Contract, Elevator Contractor agrees to carry out all Work in strict
compliance with all laws, codes, rules and regulations with regard to the equipment by County,
State and Federal authorities having jurisdiction in effect on the Preventive Maintenance
commencement date over the Work or any part thereof.
D. Elevator Contractor shall provide the Owner within five (5) calendar days from the start of
Preventive Maintenance and prior to commencement of work, Safety Data Sheets (“SDS”) for
products Elevator Contractor intends to employ under this Contract. It shall remain the
responsibility of Elevator Contractor to inform and train Elevator Contractor's employees on the
use of the SDS requirements. All SDS documents shall be sent to the Owner. Failure to furnish
all such documentation, within the time schedule, shall be construed as terms by which to
immediately terminate this Contract.
E. Elevator Contractor shall protect all building equipment, surfaces, etc. from damage and shall
perform repairs/replacement of any damaged items to "as existing" condition at their own
expense and to the entire satisfaction of the Owner. Elevator Contractor agrees to accept
responsibility for all damage to equipment due to neglect of their personnel in the maintenance of
equipment identified in this Contract.
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F. Elevator Contractor agrees that all labor furnished by Elevator Contractor shall be trained
journeyman level Mechanics and Apprentices, thoroughly skilled in elevator Preventive
Maintenance and directly employed and supervised by Elevator Contractor. They will use all
reasonable care to maintain the equipment in a proper and safe operating condition at all times.
Elevator Contractor shall enforce strict discipline and order among their employees while on the
Owner’s premises, and shall be subject to the rules and regulations established by the Owner.
The Owner reserves the right to request Elevator Contractor to replace any or all employees
assigned to its facilities if it deems they are not performing in a satisfactory manner, or who refuse
to comply with the Owner’s policies and guidelines.
G. Elevator Contractor's field personnel shall wear clean, neat, well-maintained uniforms identifying
them as employees of Elevator Contractor for ease of identification by the Owner.
H. Elevator Contractor shall provide the Owner with the names of Service Technicians that will be
assigned to the project within five (5) business days after award of contract. List shall be up-
graded and brought current each time Service Technicians change routes or assignments. If
there is a change in the service technician assigned to Owner, Elevator Contractor’s supervisory
staff must notify the Owner prior to the replacement Technician’s first visit to building.
I. Elevator Contractor shall provide a back-up personnel list within five (5) business days after
award of Contract for each of their employees assigned to the Owner’s account in the event of
their illness, disability, vacation, leave, or absence for any reason. Said back-up personnel are
expected to cover all duties and responsibilities of Elevator Contractor's regular personnel with no
disruption in service. The Owner shall be informed prior to back-up personnel being used.
J. Elevator Contractor shall be required to provide a member of their supervisory personnel,
regularly engaged in inspection and supervision, to visit the elevator at least quarterly to observe
the quality of maintenance and to make certain that the quality of maintenance meets the
specified and intended standards. The Supervisor shall schedule each visit with the Owner. As
deemed necessary by the Owner, the Owner shall provide a member of their staff to accompany
the Elevator Contractor during the on-site inspection of the elevator machine room and elevator
cab. Inspections by the Elevator Contractor shall be at no cost to the Owner. Elevator Contractor
shall provide a written report of the results of this inspection to the Owner within fourteen (14)
calendar days of the onsite inspection
K. Contact shall be made with the Owner upon Elevator Contractor’s arrival and upon completion of
service or any time Elevator Contractor’s personnel leave the site. Elevator Contractor shall
maintain a key to machine room and a parts storage area secured in a lock box in an area
designated by the Owner. This key may not be removed from the premises. The Owner will not
check any keys out to Elevator Contractor’s personnel.
L. Elevator Contractor shall be solely responsible for:
1. All means, methods, techniques, sequences, and procedures of the Work at no extra cost
to the Owner.
2. Keeping all work areas clean and using all available means to recycle or reclaim
materials.
M. Elevator Contractor shall provide a written procedure of their “Lock Out-Tag Out” to the Owner
within five (5) days of Contract award and before starting work under this Contract.
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1.09 MAINTENANCE CONTROL PROGRAM (MCP)
A. Provide a Maintenance Control Program (MCP) for the elevator equipment. The MCP shall
include, but is not limited to the following:
1. Examinations, maintenance, and tests of equipment at scheduled intervals in order to
ensure that the installation conforms to the requirements of ASME A17.1/CSA B44
Section 8.6. The maintenance procedures and intervals shall be based on:
a. Equipment age, condition, and accumulated wear
b. Design and inherent quality of the equipment
c. Usage
d. Environmental conditions
e. Improved technology
f. The manufacturer’s recommendations for any SIL rated devices or circuits.
2. Cleaning, lubricating, and adjusting applicable components at regular intervals and
repairing or replacing all worn or defective components where necessary to maintain the
installation in compliance with the requirements of ASME A17.1/CSA B44 Section 8.6.
3. The instructions for locating the MCP shall be provided in or on the controller along with
instructions on how to report any corrective action that might be necessary to the Owner.
4. The maintenance records required shall be kept at a central location on site and
accessible to the Owner and elevator personnel.
5. The MCP shall be accessible on site in either hard copy or electronic format to the
elevator personnel, and shall document compliance with ASME A17.1/CSA B44 Section
8.6.
a. Procedures for tests, periodic inspections, maintenance, replacements,
adjustments, and repairs for all SIL rated E/E/PES electrical protective devices
and circuits shall be incorporated into and made part of the MCP.
b. Where unique or product-specific procedures or methods are required to inspect
or test equipment, such procedures or methods shall be included in the MCP.
1.10 SERVICE REQUIREMENTS
A. Complete Preventive Maintenance: Elevator Contractor agrees to regularly and systematically
examine, clean, lubricate, adjust and provide unlimited callback service and repair, and replace
all components of the elevator included under these specifications, in accordance with industry
standards and to the entire satisfaction of the Owner.
B. Elevator Contractor shall repair loose cab handrails and maintain fastening bolt tightness, repair
and maintain communication equipment installed by Elevator Contractor and communication
equipment cabinetry doors and door hinges.
C. Elevator Contractor shall include the following elements in the Preventive Maintenance
Procedures for the elevators:
1. Provide once a month operational checks of all elevator car door safety edges/detectors.
Elevator Contractor shall provide documentation of such checking in their machine room
check charts.
2. Provide once a month check of directional lights, call registered lights and all other
elevator lighting fixtures. Furnish and replace all burned out bulbs.
3. Maintain pit lighting, car top lighting and hoistway lighting.
D. Elevator Contractor shall notify the Owner before elevator is removed from service. Elevator
Contractor shall notify the Owner when such elevator is placed back in normal service. The
schedule for provision of service by Elevator Contractor shall vary according to the frequency as
stated in this Contract. Elevator Contractor is expected to work closely with the Owner and/or
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any firm authorized by the Owner to arrange specific service times that are most beneficial to the
Owner.
E. Elevator Contractor shall maintain hoistway, pit, machinery, elevator machine room, and any
assigned Elevator Contractor's Work space in a clean, orderly condition, free of dirt, dust, oil and
grease spills, trash and debris, at all times.
F. Elevator Contractor shall be sensitive to the Owner’s needs during their Work activity and create
no excessive noise. Work that will generate excessive noise shall be scheduled with the Owner.
G. Elevator Contractor shall maintain three (3) complete sets of wiring diagrams showing "as built"
conditions with any changes or modifications to circuits resulting from control modifications, parts
replacement or equipment up-grade. One (1) set shall remain in the machine room, one (1) set
shall be maintained in the Elevator Contractor's office and one (1) set shall be maintained in the
Owner. When any modifications are made to diagrams, three copies of the modified drawings
must be made. One (1) copy shall be furnished to the Owner to update their copy of the
appropriate drawing. One (1) copy shall be used to update the Elevator Contractor's office
drawings, and the original changes shall be maintained in the equipment machine room. The
Owner retains sole possession of these wiring diagrams. Wiring diagrams shall be kept in a neat
and orderly fashion in the machine room.
H. Elevator Contractor shall be responsible for maintaining exterior of the machinery, and other
parts of the elevator equipment, including but not limited to the top of the cab , the car crosshead
and car sling, hoistway door headers and strut angles and the non-running surfaces of door
tracks properly painted, identified, and presentable at all times.
I. Elevator Contractor shall provide a lockable metal parts cabinet of sufficient size to contain the
required spare/replacement parts in the elevator machine/control room. Elevator Contractor shall
coordinate installation with the Owner’s Building Manager.
J. Elevator Contractor shall conduct monthly evaluations of equipment performance, including car
speed, door operations, riding quality and car leveling. Following such evaluations, the Elevator
Contractor shall perform adjustment, repairs and replacements required to maintain
manufacturer's operating performance. A copy of evaluations will be left with the Owner’s
Building Manager and reviewed with them on request.
K. Elevator Contractor shall provide a qualified management representative to serve as Project
Manager. Project Manager shall meet with the Owner at such times as may be requested to
discuss job details and concerns and/or any other matters concerning this Contract, or the Work
to be performed herein, to assure amicable and successful execution of this Contract. The
Project Manager shall be authorized to render any reasonable decisions to the Owner without
unnecessary delay.
L. Elevator Contractor shall maintain at all times the original rated elevator c speed in feet per
minute. Perform all adjustments required to maintain the proper door opening and closing time,
within limits of applicable codes. Check the operating system for each unit to ensure that unit is
kept operating continuously and make necessary tests and corrections to ensure all circuits are
correct and time settings are properly adjusted.
M. Elevator Contractor shall maintain the following minimum elevator performance requirements:
1. Speed
a. +/- 3% of rated speed in the Up/Down Direction at empty car to capacity loaded
car.
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2. Performance times
a. Fifteen (15.0) seconds-from start of car/hoistway door closing until the elevator is
floor level at the next floor (either up or down direction) and the car/hoistway
doors are three-fourths (¾) open.
3. Door closing time
a. Measured from start of door closing until the hoistway doors are fully closed, will
be the minimum permitted by Code.
4. Door dwell time
a. As permitted by the Americans with Disability Act, as now or hereafter amended.
5. Floor leveling accuracy
a. As required by Code.
N. In accomplishing the above requirements, Elevator Contractor shall maintain a
comfortable elevator ride with smooth acceleration, retardation and a soft stop. Door
operation shall be quiet and positive with smooth checking at the extremes of travel.
O. Any additional work required to be performed pursuant to Federal, State or Local Code
amendments subsequent to the date of this Contract, or tests required to be performed
which are not currently within the scope of this Contract, will be performed by Elevator
Contractor only upon receipt of a written change order from the Owner.
P. Elevator Contractor shall provide to the Owner, appropriate service manuals, adjusting
manuals and technical manuals for all elevator equipment.
Q. All records and documents pertaining to the elevator equipment provided to Elevator
Contractor by the Owner shall be kept current and in good condition and shall be
returned to the Owner upon demand or upon termination of this Contract.
1.11 TESTING
A. Elevator Contractor shall conduct the following tests, and any other tests required by the State of
Washington, Federal authority, and any other governing or code agency that is in effect at the
date of signing this Contract. Testing services shall include, but not be limited to:
1. Inspections and testing of the Firefighter's Emergency Operation Phase I and Phase II
and standby/ emergency power operation, if installed, as required by the AHJ.
2. Annual no-load safety tests.
3. Elevator Contractor shall perform all required Firefighters’ Emergency Operation tests
and maintain an up-to-date log of Firefighter's Emergency Operation testing in the
machine/control room. Contractor shall submit the results to the Owner authorized
representative on a quarterly basis. Firefighter's Emergency Operation testing shall be
entered and recorded on a form supplied by Elevator Contractor and/or as required by
the State of Washington, or both.
4. Elevator Contractor shall “standby on-site” during testing of Emergency Generator and
Fire Alarm Initiating Devices, at no extra cost to Owner.
5. Provide all testing as required by the State of Washington Elevator Inspector and
required by the latest edition of ASME A17.1 Safety Code for Elevators and Escalators
during the normal working hours of the elevator industry. Any additional cost to complete
the above inspections and testing on overtime shall be the responsibility of Elevator
Contractor.
B. Written reports of tests shall be submitted to the Owner within five (5) calendar days after receipt
from the State of Washington Elevator Inspection Department.
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C. The Owner shall receive seven (7) days’ prior written notification of all tests so that a
representative of the Owner may witness tests. Safety precautions are understood to be of
highest priority. Care shall be taken to safeguard all surrounding building property during testing.
If testing fails the prescribed testing procedures, as described in the latest edition of ASME A17.1,
and re-testing is required, the Elevator Contractor shall pay all costs of re-testing.
D. Elevator Contractor shall annually check the dispatching systems and make necessary tests and
adjustments to insure that all circuits and time settings are properly adjusted, and all systems are
performing as designed and installed. Elevator Contractor shall submit an annual written report
of these results to the Owner.
1.12 CHARTS-LOGS-INSPECTIONS
A. Elevator Contractor shall post the Elevator Contractor’s standard Preventive Maintenance
Schedule Chart and a Work Log in the elevator machine room and designated area. The Work
Log shall include all entries for routine and non-routine maintenance and repairs, including
supervisor’s surveys. Entries shall include date Work is complete, mechanic or supervisor’s
name, brief description of Work completed and the approximate time required for the Work. The
Work Log and Preventive Maintenance Schedule Chart shall be maintained for the Owner’s
inspection at any time. The Owner may copy the Work Log and Preventive Maintenance
Schedule Chart at any time.
B. Elevator Contractor shall provide the Owner with a schedule, in either written or electronic form,
(as preferred by the Owner) of when any elevator will be taken out of service for Preventive
Maintenance. The Owner must approve any changes to this schedule in writing.
C. Elevator Contractor shall offer inspections of hoistway, pit equipment, car top, machine room and
interiors to the Owner upon completing scheduled Preventive Maintenance at no expense to the
Owner.
1.13 DISPOSAL OF OILS/MATERIALS, ETC.
A. Elevator Contractor shall be fully responsible for removal and disposal of all oils, greases,
solvents and soiled cleaning cloths/rags that are used in the repair, service and adjusting of all
elevator equipment. All material will be disposed of in accordance with all present or future City,
State and Federal laws and regulations, which may be applicable.
B. When work is performed, the Elevator Contractor shall insure that all areas are clean and
salvaged materials or scraps are removed before leaving jobsite. If Elevator Contractor fails to do
so, the Owner may perform necessary clean up actions and shall invoice the Elevator Contractor
for all costs.
1.14 EXTENT OF COVERAGE
A. Elevator Contractor shall prepare and submit to the Owner a detailed preventive maintenance
schedule for all elevator equipment to be serviced within five (5) calendar days after execution of
the Contract. As a minimum, the elevator shall be examined and maintained in accordance with
the following frequency: Once per Month On-Site Service
B. Extent of Coverage – Traction Elevators
Elevator Contractor shall:
1. Regularly and systematically examine, clean, lubricate, adjust, and, when conditions
warrant, repair or replace the following items including all other items or components
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pertaining to the operation/maintenance/ adjusting/ repair/testing/cleaning of the total
elevator equipment:
Gearless hoist machine – including brake, armature, fields, all bearings, hoist
motor sheave, and deflector sheaves
Geared hoist machine – including brake, armature, fields, brushes, brush rigging,
gear case, gears, all bearings, hoist motor, and deflector sheaves
Hoist and governor ropes
Governor
Governor pit sheave
Controllers, selector, starters, dispatcher and relay panels
All bearings
All rotating elements
Contacts, relays and timers
Resistors and transformers
Solid-state devices and all sub-components including batteries and backup
batteries.
In-car emergency lighting
Traveling cables
Firefighter's Service equipment
Automatic power door operators
Landing and car door hangers
Landing and car door contacts
Door protective devices
Hoistway door interlocks
Bottom door guides
Door closures
Car buffers
Car exhaust fan/blower
Car-top inspection station
Limit and slowdown switches
Door protective devices and alarm bells
Car and corridor operating pushbuttons
Load weighing equipment
All hall lanterns
Car position and hall position indicators
Lobby control panels
Car operating panels
All other signal and accessory facilities furnished and installed as a part of the
whole equipment, and
Car and counterweight roller guides.
2. Furnish lubricants and all cleaning supplies.
3. Replace car/counterweight guide rollers to ensure a smooth and quiet operation.
4. Maintain equal tension on all hoist ropes and renew all wire ropes as often as necessary
to maintain adequate safety, as stated in ASME A17.1/CSA.B44.
1.15 EXCLUSIONS
The equipment, hoistway, machine room, and cab enclosure items below are not included in
Preventive Maintenance unless damaged by the Elevator Contractor.
A. Elevator Contractor shall not be responsible for the following items and shall receive
compensation for repairing such items:
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1. Door knocked off the tracks/broken gibs.
2. Elevator left on independent, fire, attendant or emergency service.
3. Elevator call buttons broken, burned or jammed.
4. Car door detector out of adjustment from doors being hit.
5. Elevator turned off inside the car and the door pulled shut, unless there is an actual
elevator problem that is included in their Contract.
B. Elevator Contractor shall not be responsible for repairs and replacement pertaining to the car
enclosure, including removable panels, door panels, car doors, suspended ceilings, handrails, car
finish and flooring coverings, hoistway enclosures, hoistway entrance frames, sills and
emergency telephone instruments, signal fixture faceplates, smoke detectors, machine room
HVAC units, building electrical emergency power units, electrical power feeders and fuses to
machine room electrical disconnects, pit sump pumps and cleaning of car interiors. At all times
the cab handrails shall be kept tight and correctly fastened. This is part of the Elevator
Contractor’s responsibility under this contract. The above stated excluded items shall be
repaired/replaced by the Elevator Contractor if damaged by the Elevator Contractor’s personnel.
The Elevator Contractor shall notify the Owner of any malfunctions noted of the excluded items.
C. Elevator Contractor shall not be responsible for replacement of electrical mainline and auxiliary
disconnect switches, fuses and feeders to control panels. All above-ground elevator related
electrical conduit and wiring are included in the Contract.
D. Elevator Contractor shall not be responsible for repairs required because of negligence or misuse
of the equipment by anyone other than Elevator Contractor, their employees, subElevator
Contractors, and agents, or acts of God.
E. Owner agrees to maintain the elevator pit(s) and machine room(s) free from water and from
unauthorized use.
F. Elevator Contractor shall not be obligated to make other safety tests or install new attachments,
whether or not recommended or directed by insurance companies, or by federal, state, municipal,
or other governmental or non-governmental authorities unless requested to do so by the Owner.
In that event, Elevator Contractor shall proceed to perform the tests or work, and shall be
reimbursed at the rates as stated Section 1.20 D. Elevator Contractor shall advise Owner in
writing, however, whenever such tests or attachments are recommended or required. Elevator
Contractor shall not be required to make renewals or repairs necessitated by the negligence,
misuse or obsolescence of the equipment or any other cause beyond its control except ordinary
wear and tear unless such renewals or repairs are caused by Elevator Contractor's negligence or
misuse in performing or failure to perform pursuant to this Contract.
1.16 INSPECTION OF EQUIPMENT AND FEES
A. Owner reserves the right to make such inspections and tests whenever necessary, at their
expense, or at the expense of the Elevator Contractor if any provisions of this Contract have not
been adhered to by Elevator Contractor, when deemed necessary to ascertain that the
requirements of these specifications are being fulfilled. Owner will promptly notify Elevator
Contractor in writing of the deficiencies identified. Elevator Contractor shall resolve all
deficiencies at Elevator Contractor’s total expense and reimburse Owner within ten (10) calendar
days of written notification.
B. State of Washington Elevator Inspection fees for standard inspections shall be paid by the
Owner. Owner shall notify Elevator Contractor, in writing, of items required to be completed,
which are the responsibility of Elevator Contractor. Elevator Contractor shall correct all
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deficiencies immediately. Fees for re-inspection due to failure to eliminate deficiencies included
in this Contract and the responsibility of Elevator Contractor shall be paid by Elevator Contractor.
Elevator Contractor shall submit, in writing, a Work schedule of items to be completed by Elevator
Contractor within seven (7) calendar days of notification of the Owner. Elevator Contractor shall
notify the Owner, in writing of all items corrected. Owner shall notify the State of Washington
Elevator Inspector, in writing, of items completed with copy of report to Elevator Contractor.
1.17 CANCELLATION TERMS
A. If Elevator Contractor fails to perform or begin to perform the Work required by the terms of this
Contract in a diligent and satisfactory manner, the Owner may after five (5) calendar days written
notice to Elevator Contractor perform or cause to be performed all or part of the work required
hereunder. Elevator Contractor agrees they shall reimburse the Owner for any expense incurred
therefore or the Owner, at its election, may deduct the amount from any sum owed or to be owed
Elevator Contractor under this contract. The waiver by the Owner of a breach of any provision of
these specifications by Elevator Contractor shall not operate or be construed as a waiver of any
subsequent breach by Elevator Contractor.
B. If Elevator Contractor fails to properly provide the services required by this Contract, the Owner
shall advise Elevator Contractor of specific deficiencies and shall allow fourteen (14) days to
correct these deficiencies to the Owner’s total satisfaction. The Owner may cancel Preventive
Maintenance with fourteen (14) calendar days’ written notice to Elevator Contractor if any of the
provisions of this Exhibit B are not completed by Elevator Contractor to the full satisfaction of the
Owner.
C. The Owner may terminate this Contract immediately if the Elevator Contractor performs any of
the following:
1. Any act or omission which creates a safety hazard to any person using any elevator.
2. Any lapse in elevator operation of any elevator in excess of fourteen (14) calendar
days except for “Scheduled Repairs”.
3. Failure of the Elevator Contractor’s employees to be properly licensed by the State of
Washington.
4. Improper use of the Owner’s property/building.
5. Violation of any applicable statute, ordinance, rule, law, code or regulation in regards
to the Contract Documents.
6. Receipt of two consecutive unacceptable safety inspections, except discrepancies
noted as building responsibility, from the State of Washington Elevator Inspection
Department pertaining to the elevator equipment included in this Contract
7. An elevator callback ratio in excess of one (1) callback, per elevator, per month over
a four-month period.
8. Elevator Contractor files a petition of bankruptcy.
9. Elevator Contractor’s failure to procure insurance.
D. If the Owner fails to pay current monthly invoices within ninety (90) days of receipt of said invoice,
Elevator Contractor may terminate this Contract, on thirty (30) days written notice.
1.18 REQUESTS FOR SERVICE
A. Elevator Contractor shall provide twenty-four (24) hour, seven (7) day a week answering service.
Elevator Contractor shall provide a list of Elevator Contractor's Branch Manager, Service and
Repair Superintendent’s cellular phone numbers for emergency contact in the event the
answering service is ineffective. Management list shall be submitted to the Owner within five (5)
working days of the Preventive Maintenance start date.
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B. Elevator Contractor shall respond to all phone messages from the Owner within fifteen (15)
minutes of receipt.
C. Emphasis shall be placed on keeping the elevator operating at all times. Removal of equipment
from service for scheduled maintenance shall be scheduled with the Owner.
D. No repair shall be performed outside the scope of this Contract without prior written approval from
the Owner.
E. Overtime work required or when requested shall be scheduled with the owner beforehand. The
hourly rates for this owner authorized overtime work shall be the difference between the normal
and overtime hourly rates stipulated in Section 1.20.
F. If any equipment is shut down for more than twenty-four (24) continuous hours after notification of
a failure (except for pre-scheduled or major equipment repairs), the monthly unit billing shall be
suspended until the individual elevator equipment is restored to service.
G. In the event an elevator fails to operate properly, the Owner will notify Elevator Contractor by
telephone and request immediate repair. For this purpose, Elevator Contractor shall maintain, at
all times, office facilities, a twenty-four (24) hour telephone service and personnel to promptly
dispatch competent mechanics to repair any reported elevator failure.
H. If a safety or potential safety problem exists, Elevator Contractor shall immediately correct the
problem. Written notification of corrective measures undertaken shall be provided to the Owner,
in writing, within one (1) business day.
I. In case of an elevator accident, Elevator Contractor shall be notified immediately by the Owner.
The elevator shall not be placed in operation until an investigation is performed by the Owner’s
representative and the State of Washington Elevator Inspector. Elevator Contractor shall provide
a written report to the Owner stating the condition of the elevator before the Elevator Contractor
leaves the Owner’s facility. The elevator will not be placed in operation until an investigation is
performed by the Owner’s representative and/or the State of Washington Elevator Inspector if the
following conditions occur:
1. A person has been injured and requires first aid treatment.
2. The elevator is not safe to place in normal operating service because of obvious
mechanical and/or electrical condition.
3. There is a concern by the Elevator Contractor or the Owner as to the possible continued
elevator malfunction if placed in service.
J. When corrective action is found to be the responsibility of the Elevator Contractor, Elevator
Contractor shall proceed immediately to make replacements, repairs, and corrections. If Elevator
Contractor fails to perform the Work required by the terms of the Contract in a diligent and
satisfactory manner, Owner may, after five (5) calendar days’ written notice to Elevator
Contractor, perform or cause to be performed all or part of the Work required thereunder.
Elevator Contractor shall reimburse the Owner for any expense incurred therefore or the Owner,
at its election, may deduct the amount from any sum owed or to be owed Elevator Contractor.
When such Work is determined not to be the Elevator Contractor’s responsibility, a written report,
including a cost estimate to remedy the deficiency, signed by the Elevator Contractor, shall be
delivered to the Owner by 3:00 p.m. the next business day for further action by the Owner. If the
Owner elects to have the Elevator Contractor perform these services, they will issue a separate
Purchase Order Request beforehand. If a safety problem is noted, which is not within the
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Elevator Contractor's area of responsibility or expertise, written notice of such problem shall
immediately be furnished to the Owner by Elevator Contractor.
K. No allowances shall be made to Elevator Contractor for extra costs as a result of difficulties
encountered during any Work. All materials incorporated in the Work shall become the property
of the Owner upon material/parts installation.
L. Elevator Contractor will, upon request, assist the Owner with written recommendations to improve
service and reduce call backs. Elevator Contractor shall provide the "Callback Log Form" to the
Owner within seven (7) calendar days after the end of the previous month. Preventive
Maintenance tickets will be separated for Work completed. The intent of this summary is to
minimize callbacks by keeping the Elevator Contractor and the Owner aware of callback trends.
Elevator Contractor shall review Preventive Maintenance duties and Callback Trends with the
Owner on a monthly basis. Elevator Contractor shall provide the Owner, on a monthly basis,
copies of all time tickets for "all" work performed during the preceding month, if requested by the
Owner.
M. Downtime notification is required according to the following schedule:
1. Emergency Shut Down. The Owner is to be notified immediately by phone, cell phone,
pager or radio of emergency repairs or safety issues at time of detection. At minimum, a
voice-mail message is required.
2. Short Shut Down. The Owner is to be informed in writing (fax or e-mail acceptable) three
(3) days in advance when an elevator will be taken down for two (2) hours to eight (8)
hours for non-emergency service/repair/upgrade.
3. Major Shut Down. The Owner is to be informed in writing (fax or e-mail acceptable) one
(1) week in advance when an elevator will be taken down for more than one (1) day for
non-emergency service/repair/ upgrade.
N. Elevator Contractor shall immediately shut down and remove the elevator equipment from service
when it appears to Elevator Contractor to be unsafe or operating in a manner which might cause
injury to anyone using said elevator equipment. Elevator Contractor shall provide the Owner
written notice of such action immediately, stating the reason the elevator was placed out of
service and corrective measures required to place the elevator in service. Written notice shall be
provided by Elevator Contractor before Elevator Contractor’s personnel leave the jobsite.
O. "Emergency Service Requests" Response Time is counted from the end of the phone call
requesting repair to when the technician arrives at the building. Elevator Contractor shall respond
to all "Emergency Service Requests" in accordance with the following standards:
1. Weekdays between 7:30 am to 4:30 pm – 60 minutes.
2. All other days/hours – 90 minutes.
3. "Emergency Service Requests" shall be resolved as quickly and effectively as possible
and in such a manner that the disruption of equipment service and inconvenience to
users is absolutely minimized.
4. Elevator Contractor shall mobilize all necessary resources, including labor, equipment,
tools, parts and materials as required to complete work required under these
requirements.
P. Elevator Contractor shall provide unlimited "Routine Service Request" for elevators at no
additional cost to the Owner. "Routine Service Requests" Response Time is counted from the
end of the phone call requesting repair to when the technician arrives at building. A "Routine
Service Request" is any request not deemed by the Owner to require immediate response and
resolution by Elevator Contractor. "Routine Service Requests" shall include the following:
1. Weekdays between 7:30 am to 4:30 pm – 60 minutes.
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2. All other days/hours – 90 minutes.
3. "Routine Service Requests" shall be resolved as quickly and effectively as possible and
in such a manner that the disruption of equipment service and inconvenience to users is
absolutely minimized.
4. Elevator Contractor shall mobilize all necessary resources, including labor, equipment,
tools, parts and materials as required to complete the work required under these
requirements.
Q. Any and all remote monitoring equipment and on-going monthly service shall be at the Elevator
Contractor’s total expense.
R. Contractor shall assign an Elevator Mechanic to assist with emergency generator tests at no
additional cost to Owner.
1.19 WORK TICKETS
A. After each service/trouble call and regularly scheduled maintenance, a legible Work ticket will be
completed indicating the date of work, work performed, parts replaced, total hours on the job and
the Service Technician performing the Work. In the case of an elevator shutdown or repair, the
Work ticket will describe the cause of the elevator failure and the action taken to correct the
failure. Each month, Elevator Contractor shall provide a written callback report showing cause
and correction of each month’s callback(s).
B. Each month a Report shall be sent to the Owner and/or their representative, a copy of all Time
Tickets, Callback Logs, Extra Billing, Test Reports, and Repairs required, that includes all items
as described in 1.19 A. Reports shall be received no later than the first Tuesday following the
end of the month.
C. All Work Tickets shall be left with the Owner after all visits. Preventive Maintenance tickets shall
be separated for work completed. Copies of Work Tickets shall be included in any invoice other
than the monthly Preventive Maintenance Contract Amount Invoice.
D. Elevator Contractor shall provide, if requested by the Owner and/or a company designated by the
Owner, quarterly, by the tenth (10th) day of the month following the quarter, copies of the three
previous monthly "Check Charts". Report shall contain, but shall not be limited to, the following
information:
1. Dates and times of inspection and/or service.
2. Names of persons performing inspection and/or service.
3. Location and description of equipment being inspected and/or service.
4. Condition of equipment.
5. Inspection/service performed.
1.20 HOURS OF WORK
A. All Work to be performed, not included in this Contract, will be authorized by the Owner by written
notification to Elevator Contractor prior to commencement of the Work. All vandalism work
required shall not be completed/provided by the normal Elevator Contractors Service person(s)
on-site for performing Preventive Maintenance unless authorized by the Owner. Elevator
Contractor may be required to provide additional Mechanics and Apprentices for extra work
required.
B. All normal Work under the Contract is to be performed during regular working days of the elevator
trade Monday thru Friday. Hours to be 7:30 a.m. to 4:30 p.m. or as mutually agreed.
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PREVENTIVE MAINTENANCE
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C. Twenty-four (24) hours a day, seven (7) days a week callbacks are included in the Elevator
Preventive Maintenance, at no additional cost to the Owner.
D. All Work to be performed that is not included in this Contract will be authorized by the Owner by
written notification to Elevator Contractor prior to commencement of the Work.
1. The maximum hourly rates will be based on IEUC rates in the local jurisdiction. Maximum
rates are the cumulation of the IEUC wage and benefit rate, a maximum company
overhead of 35%, and gross profit of 50%, such as the. 2018 rates below. Wages must
meet all state and local prevailing wage requirements.
MECHANIC APPRENTICE CREW
Straight Time $200.00 $172.00 $372.00
Straight Time + 70% $242.00 $205.00 $447.00
Straight Time + 100% $260.00 $220.00 $480.00
2. The maximum material mark-up rate is 15%.
E. Elevator Contractor shall provide a minimum of four (4) Mechanic Hours on-site per month
performing Preventive Maintenance, one (1) hour per elevator once a month.
1. The above-stated hours shall be the minimum actual onsite hours performing the
Preventive Maintenance duties, including those of the Maintenance Control Program.
2. These minimum hours do not include Callbacks, Repairs, Travel Time, Adjustments or
Testing.
3. Documentation of Preventive Maintenance hours is required for monthly payment due
Elevator Contractor.
4. For any hours less than the stated not spent, per month, on site, on Preventive
Maintenance, the dollar value (per hour) will be deducted from that month’s invoice. The
hourly dollar value for the Preventive Maintenance Work is $300.00. This hourly rate will
be increased or decreased by the same percentage as the Contract amount price
adjustment for labor.
F. Elevator Contractor shall pay for all costs, including travel time and mileage, of any regular time
and overtime callback if the following conditions occur:
1. If the elevator is running on arrival (ROA) when Elevator Contractor arrives onsite, and it
was verified by the Owner that the elevator was either not in operation or in a state of not
operating correctly when the trouble call was placed to the Elevator Contractor.
1.21 PRICE ADJUSTMENT AND CONTRACT AMOUNT - PAYMENT
A. The monthly prices are as stated on the Bid Form and shall not be subject to further increase.
B. The price adjustment on the stated hourly rates for work not included in the scope of this contract
shall be limited to the elevator mechanic base wage (increase or decrease) in the locality where
the elevator equipment covered by this Contract is maintained as determined by the International
Union of Elevator Constructors. Elevator Contractor shall provide documentation supporting price
adjustment to Owner.
C. Sixty (60) days’ advance notification of price adjustments shall be submitted to Owner.
D. PAYMENT – payments are made pursuant to General Conditions 00 7200 Part 6 and – 01 2000
and 01 2100.
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PREVENTIVE MAINTENANCE
February 1, 2018 14 2101-17
1.22 CONTRACT TERM
A. The term of Preventive Maintenance shall be for the Interim Maintenance and Warranty
Maintenance periods of the Elevator Modernization in this Contract.
B. Upon termination of the Contract, Owner shall receive upon request to Elevator Contractor any
documents in possession of Elevator Contractor relating to the maintenance of the elevator(s).
1.23 RECORD KEEPING - PUBLIC RECORDS ACT CONFIDENTIAL INFORMATION
A. Record Keeping and Reporting: Contractor shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Services provided in the
performance of this Agreement. The Contractor agrees to provide access to and copies
of any records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW).
B. Public Records Compliance. To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Contractor shall make a due diligent
search of all records in its possession, including, but not limited to, e-mail,
correspondence, notes, saved telephone messages, recordings, photos, or drawings and
provide them to the City for production. In the event Contractor believes said records
need to be protected from disclosure, it shall, at Contractor’s own expense, seek judicial
protection. Contractor shall indemnify, defend, and hold harmless the City for all costs,
including attorneys’ fees, attendant to any claim or litigation related to a Public Records
Act request for which Contractor has responsive records and for which Contractor has
withheld records or information contained therein, or not provided them to the City in a
timely manner. Contractor shall produce for distribution any and all records responsive to
the Public Records Act request in a timely manner, unless those records are protected by
court order.
C. Neither Elevator Contractor, nor Elevator Contractor's agents, employees, or subElevator
Contractors, shall disclose to any person or entity any of the Owner’s confidential information,
whether written or oral, which Elevator Contractor or Elevator Contractor's agents, employees, or
subElevator Contractors may obtain from the Owner, or otherwise discover in the performance of
this Contract, except as allowed by laws regarding public disclosure. The term "Confidential
Information" shall include, without limitation:
1. .
2. All information or data concerning or related to the Owner, including the improvement,
development or general business operations.
3. Elevator Contractor shall not copy, disperse, or in any way disclose, any of the Owner’s
information to any person(s) or company, unless such information has been given, either
verbal or written to such person by the Owner and the Owner does not consider such
information as confidential.
4. All printed information that is the property of the Owner.
5. All the Owner’s property.
D. Elevator Contractor shall maintain all confidential information in strict confidence. Elevator
Contractor shall take all reasonable steps to ensure that no unauthorized person or entity has
access to confidential information, and that all authorized persons having access to confidential
information refrain from any unauthorized disclosure. Without limiting or otherwise affecting the
relationship of the Parties to this Contract, the Owner may require each of Elevator Contractor's
employees performing Work to sign a Nondisclosure Agreement.
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PREVENTIVE MAINTENANCE
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E. The provision of this shall not apply to any information that:
1. Is rightfully known to Elevator Contractor prior to disclosure by the Owner.
2. Is rightfully obtained by Elevator Contractor from any third party.
3. Is made available by the Owner to the public without restriction.
4. Is disclosed by Elevator Contractor with the prior written permission of the Owner.
5. Is independently developed by Elevator Contractor without the use or benefit of the
confidential information provided by the Owner.
6. Is subject to state or local laws of public disclosure.
1.24 EXAMINATION OF RECORDS
A. Owner shall have the right to examine or audit any directly pertinent books, documents, papers
and records of Elevator Contractor involving transactions related to Preventive Maintenance for
one year after expiration of this Contract. Audits shall be limited to the records required to be
provided the Owner per contract.
1.25 INSURANCE CONTRACTOR’S LIABILITY INSURANCE
General insurance requirements: Prior to commencement of the Work, Contractor shall
obtain all the insurance required by the Contract Documents and provide evidence
satisfactory to Owner that such insurance has been procured. Review of the Contractor’s
insurance by Owner shall not relieve or decrease the liability of Contractor. Companies
writing the insurance to be obtained by this part shall be licensed to do business under
Chapter 48 RCW or comply with the Surplus Lines Law of the City of Renton. Contractor
shall include in its bid the cost of all insurance and bond costs required to complete the
base bid work and accepted alternates. Insurance carriers providing insurance in
accordance with the Contract Documents shall be acceptable to Owner.
A. Term of insurance coverage: Contractor shall maintain the following insurance coverage during
the Work and for one year after Final Acceptance, with the exception of Professional Liability
insurance, when required, which shall be maintained for a minimum of three years. Contractor
shall also maintain the following insurance coverage during the performance of any corrective
Work required by Section 5.16 and during the Preventative Maintenance periods
1. Commercial General Liability Insurance: Commercial General Liability (CGL) on an
Occurrence Form. Coverage shall include, but not be limited to:
a. Completed operations/products liability;
b. Explosion, collapse, and underground, when applicable to the work being
performed; and
c. Stop loss coverage applicable to the State of Washington.
2. Commercial Automobile Liability Insurance: Required if a commercial vehicle will be
used in performance of work or delivery of products by the contractor, beyond normal
commutes.
3. Professional Liability: Required if professional services (e.g. architect, engineering,
surveying, legal, or medical) are being provided to the Owner and if those professional
services are excluded from the CGL policy. Coverage may be on a Claims Made basis,
if coverage is maintain at least 3-years beyond the conclusion of work.
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PREVENTIVE MAINTENANCE
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4. Excess Liability or Umbrella: Required if needed to reach minimum CGL or auto liability
coverage limits.
5. Builders Risk – When applicable to the work being performed, is required up to the
amount of the completed value of a new building or major construction project, with no
coinsurance provisions. .
6. Pollution Liability – Required if work involves a pollution risk to the environment.
Coverage may be included in other required policies.
B. Industrial Insurance compliance (Workers’ Compensation): Contractor shall comply with the
Washington State Industrial Insurance Act and, if applicable, the Federal Longshoremen’s and
Harbor Workers’ Act and the Jones Act.
C. Insurance to protect for the following: All insurance coverages shall protect against claims for
damages for personal and bodily injury or death, as well as claims for property damage, which
may arise from operations in connection with the Work whether such operations are by
Contractor or any Subcontractor.
D. Owner as Additional Insured: Name the City of Renton as a Primary and Non-contributory
Additional Insured on the policy (only applies to Commercial General, Auto Liability,
Excess/Umbrella, when applicable).
E. Insurance certificate requirements and minimum limits may be waived or modified by the Risk
Manager or with Risk Manager approval.
1.26 COVERAGE LIMITS
Insurance amounts: The minimum coverage limits shall be as follows for applicable required
insurance:
A. Limits of General Liability shall not be less than $5,000,000 per each Occurrence; including
Personal Injury and Advertising Liability for Each Occurrence and $5,000,000 Annual
Aggregate
B. $1,000,000 Combined Single Limit for Automobile Bodily Injury and Property Damage Liability,
Each Accident or Loss.
C. $1,000,000 for Professional Liability.
D. $1,000,000 for Pollution Liability.
E. The Owner does not represent that the minimum required insurance coverage or limits are
adequate to protect the vendor/contractor/consultant from all liabilities.
1.27 INSURANCE COVERAGE CERTIFICATES
A. Certificate required: Prior to commencement of the Work, Contractor shall furnish to Owner a
completed and acceptable certificate of insurance coverage showing all required insurance
coverage.
B. List Project info: All insurance certificates shall name Owner as the certificate holder. The
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PREVENTIVE MAINTENANCE
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certificate holder should read:
City of Renton
ATTN: Gary Lamb
1055 South Grady Way
Renton, WA. 98057
Cancellation provisions: The Owner shall be provided with written notice of any policy cancellation within
a minimum of two business days of receipt of such notice by the policy holder.
1.28 Subcontracting:
A. Elevator Contractor shall not subcontract any Work without prior written notice to Owner. Any
SubElevator Contractor shall be required to procure and maintain in force the same insurance as required
of the Elevator Contractor in the Contract Documents.
1.29 Builders Risk:
A. Contractor to buy Builders Risk Insurance: When the project involves substantial new building
construction, as determined by the Owner, Contractor shall purchase and maintain Builders Risk
insurance in the amount of the Contract Sum including all Change Orders for the Work on a replacement
cost basis until Substantial Completion. For projects not involving New Building Construction,
“Installation Floater” is an acceptable substitute for the Builder’s Risk Insurance. The insurance shall
cover the interest of Owner, Contractor, and any Subcontractors, as their interests may appear.
B. Losses covered: Contractor property insurance shall be placed on an “all risk” basis and insure
against the perils of fire and extended coverage and physical loss or damage including theft, vandalism,
malicious mischief, collapse, false work, temporary buildings, debris removal including demolition
occasioned by enforcement of any applicable legal requirements, and shall cover reasonable
compensation for A/E’s services and expenses required as a result of an insured loss.
C. Waiver of subrogation rights: Owner and Contractor waive all subrogation rights against each
other, any Subcontractors, A/E, A/E’s sub-consultants, separate contractors described in Section 5.20 of
General Conditions 00 7200, if any, and any of their subcontractors, for damages caused by fire or other
perils to the extent covered by property insurance obtained pursuant to this section or other property
insurance applicable to the Work, except such rights as they have to proceeds of such insurance held by
Owner as fiduciary. The policies shall provide such waivers of subrogation by endorsement or otherwise.
A waiver of subrogation shall be effective to a person or entity even though that person or entity would
otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance premium
directly or indirectly, and whether or not the person or entity had an insurable interest in the property
damaged.
1.30 INDEMNIFICATION:
Contractor shall indemnify, defend and hold harmless Renton, its elected officials, officers, agents,
employees and volunteers, from and against any and all claims, losses or liability, or any portion of the
same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation costs, arising
from injury or death to persons, including injuries, sickness, disease or death of Contractor’s own
employees, agents and volunteers, or damage to property caused by Contractor’s negligent act or
omission, except for those acts caused by or resulting from a negligent act or omission by Renton and its
officers, agents, employees and volunteers.
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PREVENTIVE MAINTENANCE
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Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115,
(Validity of agreement to indemnify against liability for negligence relative to construction, alteration,
improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the contractor and Renton, its officers, officials, employees and volunteers,
Contractor’s liability shall be only to the extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this Agreement
constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the
purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The
provisions of this section shall survive the expiration or termination of this Agreement.
1.31 COSTS AND ATTORNEY FEES
A. Unless otherwise governed by the indemnification rights and obligations of this Contract, in the
event either party fails to perform its duties or obligations under this Contract, or if either party
breaches the terms and conditions of this Contract, the prevailing party of any Contract dispute
shall be awarded its reasonable costs and attorney fees associated therewith.
1.32 APPLICABLE LAW
A. The Contract shall be construed, interpreted, and governed by the laws and regulations of the
State of Washington.
1.33 ELEVATOR CONTRACTORS EMPLOYEE SAFETY AND ACCIDENT PREVENTION
PROGRAM
A. Elevator Contractor shall submit, for review, to the Owner, the Elevator Contractors Employees'
Safety and Accident Prevention Program. Document shall be up-dated when any changes in the
Program are adopted by Elevator Contractor.
B. Elevator Contractor shall verify, in writing, that all Elevator Contractors personnel that perform
any work under this Contract have completed the Elevator Contractors required training under
this Safety and Accident Prevention Program and that the Employee shall receive additional on-
going and future training under the Elevator Contractor's Safety and Accident Prevention
Program.
1.34 NO DISCRIMINATION
A. Elevator Contractor will not discriminate against any employee or applicant for employment by
Elevator Contractor because of race, creed, color, age, sex, marital status or national origin.
Elevator Contractor will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, creed, color, sex, marital
status or national origin. Elevator Contractor agrees to post in conspicuous places notices setting
forth the provisions of this Section.
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SERVICE INTERIM AND WARRANTY
PREVENTIVE MAINTENANCE
February 1, 2018 14 2101-22
PART TWO – EQUIPMENT TO BE MAINTAINED
2.01 FOUR (4) TRACTION PASSENGER ELEVATORS
PART THREE – REPLACEMENT PARTS INVENTORY
3.01 MATERIALS
A. Elevator Contractor shall maintain an inventory level of spare/replacement elevator parts on-site
which will permit prompt repair or replacement of components that fail or become worn. The
elevator shall not be left shut down more than four (4) hours because of spare/replacement parts
not on-site.
B. Elevator Contractor shall mark and identify all lubricating oils and cleaning solvents that are
stored on-site. All storage cans shall be Code approved. All unmarked cans shall be removed
from the Owner’s premises. Elevator machine room shall not be used for storage of materials or
items that do not pertain to the elevator maintenance of the Owner’s elevators.
C. In performing the Work indicated in these specifications, Elevator Contractor agrees to provide
only manufacturer approved parts used by the manufacturers of the equipment for replacement or
repair, and to use only those lubricants obtained from and/or recommended by the manufacturer
of the equipment. If Elevator Contractor wishes to provide parts or lubricants other than
recommended by the Elevator Manufacturer, Elevator Contractor shall, in writing, state the type
proposed and the lubrication specifications to the Owner for review and written approval. These
replacement parts shall not be considered an upgrade of elevator equipment and shall be
provided by Elevator Contractor at no additional cost to the Owner.
D. Elevator Contractor shall procure replacements parts in the most expeditious manner available.
E. Parts requiring repair shall be rebuilt to an "as new" condition.
F. Elevator Contractor shall maintain on site and/or at their local office, at all times, a sufficient
amount of replacement parts, by the original manufacturer, to maintain the equipment in first-
class and safe operating condition, at all times.
3.02 MICROPROCESSORS
A. Elevator Contractor shall maintain, in stock, available for immediate usage, an inventory of
replacement parts for any microprocessor/solid state equipment used for each elevator system.
This includes all solid-state boards located in the machine room, fixture stations, car tops or any
other location.
B. Elevator Contractor's service technicians shall carry diagnostic equipment designed to analyze
programming and microprocessor functions and malfunctions on all elevator equipment.
C. Elevator Contractor shall pay for all costs if the original elevator manufacturer must be brought
on-site to re-program the elevator system or be required to place the elevator in service.
END OF SECTION 14 2101
Renton City Hall Elevator Modernization
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CONTRACT AND GENERAL CONDITIONS
AND SPECIFICATIONS FOR ELEVATOR
FULL SERVICE PREVENTIVE/EXTENDED
MAINTENANCE
February 1, 2018 14 2102-1
14 2102 – CONTRACT AND GENERAL CONDITIONS AND
SPECIFICATIONS FOR ELEVATOR FULL SERVICE PREVENTIVE
MAINTENANCE (“PREVENTIVE MAINTENANCE/EXTENDED
MAINTENANCE ”)
THIS AGREEMENT, made and entered into this [Enter Date] day of [Enter Month], [Enter Year] by and
between the CITY OF RENTON, Washington, a municipal corporation of the State of Washington,
hereinafter referred to as "City” and [Enter Contractor name], hereinafter referred to as "Contractor."
RECITALS:
A. The City of Renton bid the Renton City Hall Elevator Modernization pursuant to public works laws
and requirements. This project has two (2) contracts:
1. Contract 00 8001 - The Elevator Modernization and Interim and Warranty Maintenance
and,
2. This Contract 14-2012 which provides for Elevator Full Service Preventative Maintenance
Contract which extends after the Modernization, Interim maintenance and warranty period and
Modernization project close out.
B. Starting Date:
Elevator Full Service Preventive Maintenance Service Contract will commence when the Warranty
Elevator Preventive Maintenance period following Elevator Modernization has concluded. The starting
date will be determined by mutual agreement between Owner and Contractor and noted in a Notice to
Proceed.
C. Prevailing Wage Rates:
Contractor must comply with the State of Washington prevailing wage requirements pursuant to RCW
39.12.020. Contractor must file an Intent to Pay Prevailing Wage and an Affidavit of Wages Paid with the
Washington State Department of Labor and Industries,
http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp.
D. Payment and Performance Bond
Contractor shall have a Payment and Performance Bond equal to 100% of the base Modernization
Contract and the Extended Maintenance Contract:
___________ Contractor may choose to have one bond that covers both the base Modernization
Contract and the Extended Maintenance Contract or
_____________ Contractor has chosen two bonds one for the base Modernization Contract and
a separate bond for the Extended Maintenance Contract.
PART 1 – SCOPE OF WORK
1.01 GENERAL
1.
A. Definition of Terms
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AND SPECIFICATIONS FOR ELEVATOR
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MAINTENANCE
February 1, 2018 14 2102-2
1. City of Renton is the Owner.
2. The term Elevator Contractor as used herein, refers to any persons, partners, firm or
corporation having a Contract with the Owner to furnish labor and materials for the
execution of the work described in the Contract Documents (hereafter “Elevator Project” or
“Work”).
3. Words in the singular shall include the plural whenever applicable or the contents so
indicate.
4. All terms in these specifications have the definition given in the latest edition of the Safety
Code for Elevator and Escalators ASME A17.1.
5. All references to “days” shall mean calendar days, unless otherwise specified.
B. Elevator Contractor shall perform Full Service Preventive Maintenance (hereinafter referred to as
the "Services" and/or the "Work") on the Elevators (the "Equipment") specified herein. All
equipment under this Contract shall be maintained in first-class operating condition. Elevator
Contractor shall furnish all materials and labor, and comply with all requirements of current elevator
Codes. Elevator Contractor shall place into operation a continuing system of Full Service
Preventive Maintenance to provide necessary systematic services and preventive maintenance for
the Equipment described herein.
C. Elevator Contractor shall be responsible for providing safe and reliable operating elevators in the
performance of this contract. The Elevator Contractor shall not be excused from elevator shut
downs allegedly caused by “faulty or dirty” building incoming electrical power unless the Elevator
Contractor provides the fault log showing there was a power failure resulting in elevator shut-down
on date of service call and Owner confirms there was a valid brown-out or building power failure.
D. All elevator service, repair and maintenance shall be conducted in a manner consistent with the
Owner’s intent to provide uninterrupted elevator service. The specified elevator must provide
reliable and safe transportation for Owners, guests, staff and visitors on a continuous basis, twenty-
four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days per year.
E. Elevator Contractor agrees to accept full responsibility for the equipment, as it exists on the
effective date of this Contract, and to leave it in a condition acceptable to the Owner at the
termination date.
F. The Owner may at any time employ the services of an Elevator Consultant to perform maintenance
monitoring, audits, inspections and/or review of monthly maintenance, callback and repair invoices,
to ensure maintenance specifications are being fully performed. The cost of the Elevator
Consultant’s services shall be borne by the Owner.
G. The Owner reserves the right to contract separately with the Elevator Contractor, or any other firm
of Owner’s choice, for elevator modernization or upgrade of elevator equipment. A thirty (30) day
notice shall be sent to Elevator Contractor if Owner elects to select an alternate Elevator Contractor
for elevator modernization or upgrade of elevator equipment. There shall be no monetary payment
to the Elevator Contractor for early termination of this Contract. Any upgrades or component
changes to the elevator system shall be warranted by the Elevator Contractor modernizing or
upgrading the elevator equipment, for a period of one year, commencing when the modernization
or upgrade has been accepted by Owner, State of Washington Elevator Inspector and Elevator
Consultant.. At the end of the warranty period, the upgrades or component changes shall be
included in the scope of work and covered by the terms of this maintenance contract at no additional
cost.
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AND SPECIFICATIONS FOR ELEVATOR
FULL SERVICE PREVENTIVE/EXTENDED
MAINTENANCE
February 1, 2018 14 2102-3
H. Elevator Contractor shall continuously maintain adequate protection of all their work, equipment
and materials from damage, and shall protect the Owner’s property from injury or loss arising out
of this Contract. Elevator Contractor shall make good any such damages, injury or loss, except
such as may be directly and solely caused by Owner, its agents or employees. Elevator Contractor
shall provide all barricades required to protect open hoistway and work areas per OSHA, Federal,
County and Local/State Code regulations and laws and all the Owner rules and regulations.
I. In the event of accidents of any kind that occur on the property during, before or after performing
Services, the Elevator Contractor shall furnish the Owner with copies of all accident reports. All
accidents shall be reported to the State of Washington Bureau of Labor and Industries and/or other
agencies as required. The reports shall be sent without delay and at the same time that they are
forwarded to any other parties.
J. Neither the Owner nor Elevator Contractor may assign this Contract without the prior written
consent of the other party.
K. No covenant or condition of the Contract may be waived, except by the prior written consent of the
other party. Forbearance or indulgence by either party in any regard whatsoever shall not
constitute a waiver of a covenant or condition to be performed by the other party.
L. Any written notification required to be provided pursuant to the terms of this Contract shall be by
means of hand delivery, overnight US Mail or private carrier, or by prepaid postage, certified mail,
with a return receipt required. The notice shall be effective upon the date of transmission by the
sending party.
M. Any amendment to this Contract shall be in writing and signed by each duly authorized
representative(s) for each respective organization executing this Contract.
1.02 CONTACT ADDRESSES
A. Owner
Name: CITY OF RENTON
Address: 1055 S. GRADY WAY
City/State/Zip: RENTON, WA 98057
B. Elevator Contractor
Name:
Address:
City/State/Zip:
Phone:
1.03 PROTOCOL COMPLIANCE
A. Elevator Contractor shall insure that any and all protocols regarding the provision of Contract
services established by the Owner shall be specifically followed. Elevator Contractor shall work
with the Owner’s Management, and any authorized agent contracted to the Owner, to insure proper
compliance with said protocols.
1.04 SERVICE QUALITY VALIDATION
A. Insofar as the services provided by the Elevator Contractor fails to comply with required standards
or has not been provided as per the Owner’s established protocols, the Owner shall not be obligated
to compensate Elevator Contractor for any such service until such deficiencies have been corrected
Renton City Hall Elevator Modernization
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CONTRACT AND GENERAL CONDITIONS
AND SPECIFICATIONS FOR ELEVATOR
FULL SERVICE PREVENTIVE/EXTENDED
MAINTENANCE
February 1, 2018 14 2102-4
by the Elevator Contractor and a successful re-inspection by the Owner or Elevator Consultant is
completed.
1.05 CONTRACT ADMINISTRATION
A. Notwithstanding any other provisions of this Contract, or any document referenced herein, the
Owner shall be the only entity authorized to make changes in or redirect the work required by this
Contract. Where the Owner’s approval is required under the terms of this Contract, it shall be
construed to mean the written approval of the individual(s) designated by Owner. In the event
Elevator Contractor effects any change at the direction of any other individual, the change shall be
considered as having been made without authority and an adjustment shall not be made to the
Contract price or performance requirements as a result thereof.
1.06 INTENT AND ACCEPTANCE
A. Elevator Contractor acknowledges that the Owner has provided free access to and sufficient time
for adequate examination of the equipment and review of service records. Elevator Contractor
further acknowledges that the specified elevator listed has been inspected by Elevator Contractor
and that Elevator Contractor has determined that it is in serviceable operating condition. Elevator
Contractor accepts full and complete responsibility for Full Service Preventive Maintenance and
Repair of the specified elevator listed, as is condition, in accordance with this Contract.
1.07 DEFINITIONS
A. Preventive Maintenance: Those services required by Elevator Contractor to provide Preventive
Maintenance as defined in this Contract, to prevent malfunctions or shutdowns due to normal wear
and tear, to provide for a safe operating elevator and to prolong the life of all elevator equipment.
B. Cleanliness: The Elevator Contractor is required to maintain the entire elevator system in a clean
manner at all times. This includes but is not limited to: removal of oily rags, removal of dirt, grease,
and lint-maintaining the exterior of all equipment free of lint, dirt, oil, grease-clean all machine room
equipment including, floors, controller/selector, car top, hoistway door track, hanger, interlock,
header, strut, hoistway side of sills, underside of car platform, car guides, car door operator, track,
hangers, inside area of header, crosshead, guide rail/bracket, fascia, dust cover, pit and inside car
station/hall station/lantern/lobby panel. The cleaning must be to a minimum of elevator industry
standards, as stated above, and shall be to the full satisfaction of the Owner. If the Owner or its
authorized representative decides the cleaning level is below the Owner’s standards, the Owner
has the option of bringing in another Elevator Contractor to perform the cleaning (with notice
provided per Section 1.16 A. of the Contract). All costs of the cleaning by another Elevator
Contractor plus the cost of supervision by the Owner shall be paid by the Elevator Contractor that
is performing the Preventive Maintenance under this Contract.
C. Obsolescence: Obsolescence is defined as a replacement part not being available for purchase
by the Elevator Contractor. Elevator Contractor shall provide written documentation the
replacement part is not available and that the Elevator Contractor has exhausted all research in
obtaining such replacement parts. Such research would be the review of all firms as listed in the
latest edition of Elevator World-"The Source". All local supply firms, including other Elevator
Contractors must also be researched for availability of replacement parts. If the replacement part
is not available, the Owner shall pay the cost for such replacement part. Elevator Contractor shall
provide all documentation of the replacement costs. All labor to install the new replacement part is
included in the Contract at no additional cost to the Owner. The new replacement part, after being
installed, shall be included in this Contract and future replacement is included in this Contract at no
extra cost to the Owner. If Elevator Contractor installs a replacement part different than the original
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equipment, the new replacement shall not be of the "proprietary" type and the Elevator Contractor
shall provide, in writing, the manufacturer, type and model of the proposed replacement part.
1.08 GENERAL CONDITIONS
A. All maintenance performed by Elevator Contractor shall be based upon the performance
specifications of individual equipment as published by the equipment manufacturer or as otherwise
indicated herein.
B. Elevator Contractor shall comply with approved Elevator Equipment Industry Safety Standards.
Elevator Contractor shall provide a copy of their Safety Program to the Owner within five (5)
calendar days after award of contract.
C. In performance of this Contract, Elevator Contractor agrees to carry out all Work in strict compliance
with all laws, codes, rules and regulations with regard to the equipment by County, State and
Federal authorities having jurisdiction in effect on the Preventive Maintenance commencement
date over the Work or any part thereof.
D. Elevator Contractor shall provide the Owner within five (5) calendar days from the start of
Preventive Maintenance and prior to commencement of work, Safety Data Sheets (“SDS”) for
products Elevator Contractor intends to employ under this Contract. It shall remain the
responsibility of Elevator Contractor to inform and train Elevator Contractor's employees on the use
of the SDS requirements. All SDS documents shall be sent to the Owner. Failure to furnish all
such documentation, within the time schedule, shall be construed as terms by which to immediately
terminate this Contract.
E. Elevator Contractor shall protect all building equipment, surfaces, etc. from damage and shall
perform repairs/replacement of any damaged items to "as existing" condition at their own expense
and to the entire satisfaction of the Owner. Elevator Contractor agrees to accept responsibility for
all damage to equipment due to neglect of their personnel in the maintenance of equipment
identified in this Contract.
F. Elevator Contractor agrees that all labor furnished by Elevator Contractor shall be trained
journeyman level Mechanics and Apprentices, thoroughly skilled in elevator Preventive
Maintenance and directly employed and supervised by Elevator Contractor. They will use all
reasonable care to maintain the equipment in a proper and safe operating condition at all times.
Elevator Contractor shall enforce strict discipline and order among their employees while on the
Owner’s premises, and shall be subject to the rules and regulations established by the Owner. The
Owner reserves the right to request Elevator Contractor to replace any or all employees assigned
to its facilities if it deems they are not performing in a satisfactory manner, or who refuse to comply
with the Owner’s policies and guidelines.
G. Elevator Contractor's field personnel shall wear clean, neat, well-maintained uniforms identifying
them as employees of Elevator Contractor for ease of identification by the Owner.
H. Elevator Contractor shall provide the Owner with the names of Service Technicians that will be
assigned to the project within five (5) business days after award of contract. List shall be up-graded
and brought current each time Service Technicians change routes or assignments. If there is a
change in the service technician assigned to Owner, Elevator Contractor’s supervisory staff must
notify the Owner prior to the replacement Technician’s first visit to building.
I. Elevator Contractor shall provide a back-up personnel list within five (5) business days after award
of Contract for each of their employees assigned to the Owner’s account in the event of their illness,
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disability, vacation, leave, or absence for any reason. Said back-up personnel are expected to
cover all duties and responsibilities of Elevator Contractor's regular personnel with no disruption in
service. The Owner shall be informed prior to back-up personnel being used.
J. Elevator Contractor shall be required to provide a member of their supervisory personnel, regularly
engaged in inspection and supervision, to visit the elevator at least quarterly to observe the quality
of maintenance and to make certain that the quality of maintenance meets the specified and
intended standards. The Supervisor shall schedule each visit with the Owner. As deemed
necessary by the Owner, the Owner shall provide a member of their staff to accompany the Elevator
Contractor during the on-site inspection of the elevator machine room and elevator cab.
Inspections by the Elevator Contractor shall be at no cost to the Owner. Elevator Contractor shall
provide a written report of the results of this inspection to the Owner within fourteen (14) calendar
days of the onsite inspection
K. Contact shall be made with the Owner upon Elevator Contractor’s arrival and upon completion of
service or any time Elevator Contractor’s personnel leave the site. Elevator Contractor shall
maintain a key to machine room and a parts storage area secured in a lock box in an area
designated by the Owner. This key may not be removed from the premises. The Owner will not
check any keys out to Elevator Contractor’s personnel.
L. Elevator Contractor shall be solely responsible for:
1. All means, methods, techniques, sequences, and procedures of the Work at no extra cost
to the Owner.
2. Keeping all work areas clean and using all available means to recycle or reclaim materials.
M. Elevator Contractor shall provide a written procedure of their “Lock Out-Tag Out” to the Owner
within five (5) days of Contract award and before starting work under this Contract.
1.09 MAINTENANCE CONTROL PROGRAM (MCP)
A. Provide a Maintenance Control Program (MCP) for the elevator equipment. The MCP shall include,
but is not limited to the following:
1. Examinations, maintenance, and tests of equipment at scheduled intervals in order to
ensure that the installation conforms to the requirements of ASME A17.1/CSA B44 Section
8.6. The maintenance procedures and intervals shall be based on:
a. Equipment age, condition, and accumulated wear
b. Design and inherent quality of the equipment
c. Usage
d. Environmental conditions
e. Improved technology
f. The manufacturer’s recommendations for any SIL rated devices or circuits.
2. Cleaning, lubricating, and adjusting applicable components at regular intervals and
repairing or replacing all worn or defective components where necessary to maintain the
installation in compliance with the requirements of ASME A17.1/CSA B44 Section 8.6.
3. The instructions for locating the MCP shall be provided in or on the controller along with
instructions on how to report any corrective action that might be necessary to the Owner.
4. The maintenance records required shall be kept at a central location on site and accessible
to the Owner and elevator personnel.
5. The MCP shall be accessible on site in either hard copy or electronic format to the elevator
personnel, and shall document compliance with ASME A17.1/CSA B44 Section 8.6.
a. Procedures for tests, periodic inspections, maintenance, replacements,
adjustments, and repairs for all SIL rated E/E/PES electrical protective devices and
circuits shall be incorporated into and made part of the MCP.
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b. Where unique or product-specific procedures or methods are required to inspect
or test equipment, such procedures or methods shall be included in the MCP.
1.10 SERVICE REQUIREMENTS
A. Complete Preventive Maintenance: Elevator Contractor agrees to regularly and systematically
examine, clean, lubricate, adjust and provide unlimited callback service and repair, and replace all
components of the elevator included under these specifications, in accordance with industry
standards and to the entire satisfaction of the Owner.
B. Elevator Contractor shall repair loose cab handrails and maintain fastening bolt tightness, repair
and maintain communication equipment installed by Elevator Contractor and communication
equipment cabinetry doors and door hinges.
C. Elevator Contractor shall include the following elements in the Preventive Maintenance Procedures
for the elevators:
1. Provide once a month operational checks of all elevator car door safety edges/detectors.
Elevator Contractor shall provide documentation of such checking in their machine room
check charts.
2. Provide once a month check of directional lights, call registered lights and all other elevator
lighting fixtures. Furnish and replace all burned out bulbs.
3. Maintain pit lighting, car top lighting and hoistway lighting.
D. Elevator Contractor shall notify the Owner before elevator is removed from service. Elevator
Contractor shall notify the Owner when such elevator is placed back in normal service. The
schedule for provision of service by Elevator Contractor shall vary according to the frequency as
stated in this Contract. Elevator Contractor is expected to work closely with the Owner and/or any
firm authorized by the Owner to arrange specific service times that are most beneficial to the Owner.
E. Elevator Contractor shall maintain hoistway, pit, machinery, elevator machine room, and any
assigned Elevator Contractor's Work space in a clean, orderly condition, free of dirt, dust, oil and
grease spills, trash and debris, at all times.
F. Elevator Contractor shall be sensitive to the Owner’s needs during their Work activity and create
no excessive noise. Work that will generate excessive noise shall be scheduled with the Owner.
G. Elevator Contractor shall maintain three (3) complete sets of wiring diagrams showing "as built"
conditions with any changes or modifications to circuits resulting from control modifications, parts
replacement or equipment up-grade. One (1) set shall remain in the machine room, one (1) set
shall be maintained in the Elevator Contractor's office and one (1) set shall be maintained in the
Owner. When any modifications are made to diagrams, three copies of the modified drawings must
be made. One (1) copy shall be furnished to the Owner to update their copy of the appropriate
drawing. One (1) copy shall be used to update the Elevator Contractor's office drawings, and the
original changes shall be maintained in the equipment machine room. The Owner retains sole
possession of these wiring diagrams. Wiring diagrams shall be kept in a neat and orderly fashion
in the machine room.
H. Elevator Contractor shall be responsible for maintaining exterior of the machinery, and other parts
of the elevator equipment, including but not limited to the top of the cab , the car crosshead and
car sling, hoistway door headers and strut angles and the non-running surfaces of door tracks
properly painted, identified, and presentable at all times.
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I. Elevator Contractor shall provide a lockable metal parts cabinet of sufficient size to contain the
required spare/replacement parts in the elevator machine/control room. Elevator Contractor shall
coordinate installation with the Owner’s Building Manager.
J. Elevator Contractor shall conduct monthly evaluations of equipment performance, including car
speed, door operations, riding quality and car leveling. Following such evaluations, the Elevator
Contractor shall perform adjustment, repairs and replacements required to maintain manufacturer's
operating performance. A copy of evaluations will be left with the Owner’s Building Manager and
reviewed with them on request.
K. Elevator Contractor shall provide a qualified management representative to serve as Project
Manager. Project Manager shall meet with the Owner at such times as may be requested to
discuss job details and concerns and/or any other matters concerning this Contract, or the Work to
be performed herein, to assure amicable and successful execution of this Contract. The Project
Manager shall be authorized to render any reasonable decisions to the Owner without unnecessary
delay.
L. Elevator Contractor shall maintain at all times the original rated elevator speed in feet per minute.
Perform all adjustments required to maintain the proper door opening and closing time, within limits
of applicable codes. Check the operating system for each unit to ensure that unit is kept operating
continuously and make necessary tests and corrections to ensure all circuits are correct and time
settings are properly adjusted.
M. Elevator Contractor shall maintain the following minimum elevator performance requirements:
1. Speed
a. +/- 3% of rated speed in the Up/Down Direction at empty car to capacity loaded
car.
2. Performance times
a. Fifteen (15.0) seconds-from start of car/hoistway door closing until the elevator is
floor level at the next floor (either up or down direction) and the car/hoistway doors
are three-fourths (¾) open.
3. Door closing time
a. Measured from start of door closing until the hoistway doors are fully closed, will
be the minimum permitted by Code.
4. Door dwell time
a. As permitted by the Americans with Disability Act, as now or hereafter amended.
5. Floor leveling accuracy
a. As required by Code.
N. In accomplishing the above requirements, Elevator Contractor shall maintain a comfortable
elevator ride with smooth acceleration, retardation and a soft stop. Door operation shall
be quiet and positive with smooth checking at the extremes of travel.
O. Any additional work required to be performed pursuant to Federal, State or Local Code
amendments subsequent to the date of this Contract, or tests required to be performed
which are not currently within the scope of this Contract, will be performed by Elevator
Contractor only upon receipt of a written change order from the Owner.
P. Elevator Contractor shall provide to the Owner, appropriate service manuals, adjusting
manuals and technical manuals for all elevator equipment.
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Q. All records and documents pertaining to the elevator equipment provided to Elevator
Contractor by the Owner shall be kept current and in good condition and shall be returned
to the Owner upon demand or upon termination of this Contract.
1.11 TESTING
A. Elevator Contractor shall conduct the following tests, and any other tests required by the State of
Washington, Federal authority, and any other governing or code agency that is in effect at the date
of signing this Contract. Testing services shall include, but not be limited to:
1. Inspections and testing of the Firefighter's Emergency Operation Phase I and Phase II and
standby/ emergency power operation, if installed, as required by the AHJ.
2. Annual no-load safety tests.
3. Elevator Contractor shall perform all required Firefighters’ Emergency Operation tests and
maintain an up-to-date log of Firefighter's Emergency Operation testing in the
machine/control room. Contractor shall submit the results to the Owner authorized
representative on a quarterly basis. Firefighter's Emergency Operation testing shall be
entered and recorded on a form supplied by Elevator Contractor and/or as required by the
State of Washington, or both.
4. Elevator Contractor shall “standby on-site” during testing of Emergency Generator and Fire
Alarm Initiating Devices, at no extra cost to Owner.
5. Provide all testing as required by the State of Washington Elevator Inspector and required
by the latest edition of ASME A17.1 Safety Code for Elevators and Escalators during the
normal working hours of the elevator industry. Any additional cost to complete the above
inspections and testing on overtime shall be the responsibility of Elevator Contractor.
B. Written reports of tests shall be submitted to the Owner within five (5) calendar days after receipt
from the State of Washington Elevator Inspection Department.
C. The Owner shall receive seven (7) days’ prior written notification of all tests so that a representative
of the Owner may witness tests. Safety precautions are understood to be of highest priority. Care
shall be taken to safeguard all surrounding building property during testing. If testing fails the
prescribed testing procedures, as described in the latest edition of ASME A17.1, and re-testing is
required, the Elevator Contractor shall pay all costs of re-testing.
D. Elevator Contractor shall annually check the dispatching systems and make necessary tests and
adjustments to insure that all circuits and time settings are properly adjusted, and all systems are
performing as designed and installed. Elevator Contractor shall submit an annual written report of
these results to the Owner.
E. Elevator Contractor shall audit the elevator equipment once per year. An annual report from the
audit will be provided to the Owner by the last business day of the first year under contract. The
report will include recommendations for improvements and estimates of cost for labor and materials
to complete the suggested improvements. The Owner’s equipment will be audited for:
1. Code Compliance. Evaluate current Code compliance of all equipment. Monitor industry
and Code developments and provide the Owner with warning of anticipated Code changes
to take effect during the fiscal year following the audit report. Recommend corrections,
which should be made in the fiscal year following the audit report.
2. Equipment Performance. Audit performance of all equipment against its original
parameters or specifications. Recommend corrections, which should be made in the fiscal
year following the audit report.
3. Equipment Aesthetics. Audit the physical condition and appearance of the equipment
visible to users and recommend upgrades, which should be considered to keep the
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equipment appealing to users and current with Site standards for colors and decoration
schemes.
1.12 CHARTS-LOGS-INSPECTIONS
A. Elevator Contractor shall post the Elevator Contractor’s standard Preventive Maintenance
Schedule Chart and a Work Log in the elevator machine room and designated area. The Work
Log shall include all entries for routine and non-routine maintenance and repairs, including
supervisor’s surveys. Entries shall include date Work is complete, mechanic or supervisor’s name,
brief description of Work completed and the approximate time required for the Work. The Work
Log and Preventive Maintenance Schedule Chart shall be maintained for the Owner’s inspection
at any time. The Owner may copy the Work Log and Preventive Maintenance Schedule Chart at
any time.
B. Elevator Contractor shall provide the Owner with a schedule, in either written or electronic form,
(as preferred by the Owner) of when any elevator will be taken out of service for Preventive
Maintenance. The Owner must approve any changes to this schedule in writing.
C. Elevator Contractor shall offer inspections of hoistway, pit equipment, car top, machine room and
interiors to the Owner upon completing scheduled Preventive Maintenance at no expense to the
Owner.
1.13 DISPOSAL OF OILS/MATERIALS, ETC.
A. Elevator Contractor shall be fully responsible for removal and disposal of all oils, greases, solvents
and soiled cleaning cloths/rags that are used in the repair, service and adjusting of all elevator
equipment. All material will be disposed of in accordance with all present or future City, State and
Federal laws and regulations, which may be applicable.
B. When work is performed, the Elevator Contractor shall insure that all areas are clean and salvaged
materials or scraps are removed before leaving jobsite. If Elevator Contractor fails to do so, the
Owner may perform necessary clean up actions and shall invoice the Elevator Contractor for all
costs.
1.14 EXTENT OF COVERAGE
A. Elevator Contractor shall prepare and submit to the Owner a detailed preventive maintenance
schedule for all elevator equipment to be serviced within five (5) calendar days after execution of
the Contract. As a minimum, the elevator shall be examined and maintained in accordance with
the following frequency: Once per Month On-Site Service
B. Extent of Coverage – Traction Elevators
Elevator Contractor shall:
1. Regularly and systematically examine, clean, lubricate, adjust, and, when conditions
warrant, repair or replace the following items including all other items or components
pertaining to the operation/maintenance/ adjusting/ repair/testing/cleaning of the total
elevator equipment:
Gearless hoist machine – including brake, armature, fields, all bearings, hoist
motor sheave, and deflector sheaves
Geared hoist machine – including brake, armature, fields, brushes, brush rigging,
gear case, gears, all bearings, hoist motor, and deflector sheaves
Hoist and governor ropes
Governor
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Governor pit sheave
Controllers, selector, starters, dispatcher and relay panels
All bearings
All rotating elements
Contacts, relays and timers
Resistors and transformers
Solid-state devices and all sub-components including batteries and backup
batteries.
In-car emergency lighting
Traveling cables
Firefighter's Service equipment
Automatic power door operators
Landing and car door hangers
Landing and car door contacts
Door protective devices
Hoistway door interlocks
Bottom door guides
Door closures
Car buffers
Car exhaust fan/blower
Car-top inspection station
Limit and slowdown switches
Door protective devices and alarm bells
Car and corridor operating pushbuttons
Load weighing equipment
All hall lanterns
Car position and hall position indicators
Lobby control panels
Car operating panels
All other signal and accessory facilities furnished and installed as a part of the
whole equipment, and
Car and counterweight roller guides.
2. Furnish lubricants and all cleaning supplies.
3. Replace car/counterweight guide rollers to ensure a smooth and quiet operation.
4. Maintain equal tension on all hoist ropes and renew all wire ropes as often as necessary
to maintain adequate safety, as stated in ASME A17.1/CSA.B44.
1.15 EXCLUSIONS
The equipment, hoistway, machine room, and cab enclosure items below are not included in
Preventive Maintenance unless damaged by the Elevator Contractor.
A. Elevator Contractor shall not be responsible for the following items and shall receive compensation
for repairing such items:
1. Door knocked off the tracks/broken gibs.
2. Elevator left on independent, fire, attendant or emergency service.
3. Elevator call buttons broken, burned or jammed.
4. Car door detector out of adjustment from doors being hit.
5. Elevator turned off inside the car and the door pulled shut, unless there is an actual elevator
problem that is included in their Contract.
B. Elevator Contractor shall not be responsible for repairs and replacement pertaining to the car
enclosure, including removable panels, door panels, car doors, suspended ceilings, handrails, car
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finish and flooring coverings, hoistway enclosures, hoistway entrance frames, sills and emergency
telephone instruments, signal fixture faceplates, smoke detectors, machine room HVAC units,
building electrical emergency power units, electrical power feeders and fuses to machine room
electrical disconnects, pit sump pumps and cleaning of car interiors. At all times the cab handrails
shall be kept tight and correctly fastened. This is part of the Elevator Contractor’s responsibility
under this contract. The above stated excluded items shall be repaired/replaced by the Elevator
Contractor if damaged by the Elevator Contractor’s personnel. The Elevator Contractor shall notify
the Owner of any malfunctions noted of the excluded items.
C. Elevator Contractor shall not be responsible for replacement of electrical mainline and auxiliary
disconnect switches, fuses and feeders to control panels. All above-ground elevator related
electrical conduit and wiring are included in the Contract.
D. Elevator Contractor shall not be responsible for repairs required because of negligence or misuse
of the equipment by anyone other than Elevator Contractor, their employees, subElevator
Contractors, and agents, or acts of God.
E. Owner agrees to maintain the elevator pit(s) and machine room(s) free from water and from
unauthorized use.
F. Elevator Contractor shall not be obligated to make other safety tests or install new attachments,
whether or not recommended or directed by insurance companies, or by federal, state, municipal,
or other governmental or non-governmental authorities unless requested to do so by the Owner.
In that event, Elevator Contractor shall proceed to perform the tests or work, and shall be
reimbursed at the rates as stated Section 1.20 D. Elevator Contractor shall advise Owner in writing,
however, whenever such tests or attachments are recommended or required. Elevator Contractor
shall not be required to make renewals or repairs necessitated by the negligence, misuse or
obsolescence of the equipment or any other cause beyond its control except ordinary wear and
tear unless such renewals or repairs are caused by Elevator Contractor's negligence or misuse in
performing or failure to perform pursuant to this Contract.
1.16 INSPECTION OF EQUIPMENT AND FEES
A. Owner reserves the right to make such inspections and tests whenever necessary, at their
expense, or at the expense of the Elevator Contractor if any provisions of this Contract have not
been adhered to by Elevator Contractor, when deemed necessary to ascertain that the
requirements of these specifications are being fulfilled. Owner will promptly notify Elevator
Contractor in writing of the deficiencies identified. Elevator Contractor shall resolve all deficiencies
at Elevator Contractor’s total expense and reimburse Owner within ten (10) calendar days of written
notification.
B. State of Washington Elevator Inspection fees for standard inspections shall be paid by the Owner.
Owner shall notify Elevator Contractor, in writing, of items required to be completed, which are the
responsibility of Elevator Contractor. Elevator Contractor shall correct all deficiencies immediately.
Fees for re-inspection due to failure to eliminate deficiencies included in this Contract and the
responsibility of Elevator Contractor shall be paid by Elevator Contractor. Elevator Contractor shall
submit, in writing, a Work schedule of items to be completed by Elevator Contractor within seven
(7) calendar days of notification of the Owner. Elevator Contractor shall notify the Owner, in writing
of all items corrected. Owner shall notify the State of Washington Elevator Inspector, in writing, of
items completed with copy of report to Elevator Contractor.
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1.17 CANCELLATION TERMS
A. If Elevator Contractor fails to perform or begin to perform the work required by the terms of this
Contract in a diligent and satisfactory manner, the Owner may after five (5) calendar days written
notice to Elevator Contractor perform or cause to be performed all or part of the work required
hereunder. Elevator Contractor agrees they shall reimburse the Owner for any expense incurred
therefore or the Owner, at its election, may deduct the amount from any sum owed or to be owed
Elevator Contractor under this contract. The waiver by the Owner of a breach of any provision of
these specifications by Elevator Contractor shall not operate or be construed as a waiver of any
subsequent breach by Elevator Contractor.
B. If Elevator Contractor fails to properly provide the services required by this Contract, the Owner
shall advise Elevator Contractor of specific deficiencies and shall allow fourteen (14) days to correct
these deficiencies to the Owner’s total satisfaction. The Owner may cancel Preventive
Maintenance with fourteen (14) calendar days’ written notice to Elevator Contractor if any of the
provisions of this Contract are not completed by Elevator Contractor to the full satisfaction of the
Owner.
C. The Owner may terminate this Contract immediately if the Elevator Contractor performs any of
the following:
1. Any act or omission which creates a safety hazard to any person using any elevator.
2. Any lapse in elevator operation of any elevator in excess of fourteen (14) calendar days
except for “Scheduled Repairs”.
3. Failure of the Elevator Contractor’s employees to be properly licensed by the State of
Washington.
4. Improper use of the Owner’s property/building.
5. Violation of any applicable statute, ordinance, rule, law, code or regulation in regards
to the Contract Documents.
6. Receipt of two consecutive unacceptable safety inspections, except discrepancies
noted as building responsibility, from the State of Washington Elevator Inspection
Department pertaining to the elevator equipment included in this Contract
7. An elevator callback ratio in excess of one (1) callback, per elevator, per month over a
four-month period.
8. Elevator Contractor files a petition of bankruptcy.
9. Elevator Contractor’s failure to procure or maintain insurance.
D. If the Owner chooses to modernize any of the Equipment, that Equipment may be eliminated from
Preventive Maintenance with thirty (30) days written notice to Elevator Contractor by the Owner.
E. If the Owner fails to pay current monthly invoices within ninety (90) days of receipt of said invoice,
Elevator Contractor may terminate this Contract, on thirty (30) days written notice.
F. The Parties may mutually agree to terminate this contract.
1.18 REQUESTS FOR SERVICE
A. Elevator Contractor shall provide twenty-four (24) hour, seven (7) day a week answering service.
Elevator Contractor shall provide a list of Elevator Contractor's Branch Manager, Service and
Repair Superintendent’s cellular phone numbers for emergency contact in the event the answering
service is ineffective. Management list shall be submitted to the Owner within five (5) working days
of the Preventive Maintenance start date.
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B. Elevator Contractor shall respond to all phone messages from the Owner within fifteen (15) minutes
of receipt.
C. Emphasis shall be placed on keeping the elevator operating at all times. Removal of equipment
from service for scheduled maintenance shall be scheduled with the Owner.
D. No repair shall be performed outside the scope of this Contract without prior written approval from
the Owner.
E. Overtime work required or when requested shall be scheduled with the owner beforehand. The
hourly rates for this owner authorized overtime work shall be the difference between the normal
and overtime hourly rates stipulated in Section 1.20.
F. If any equipment is shut down for more than twenty-four (24) continuous hours after notification of
a failure (except for pre-scheduled or major equipment repairs), the monthly unit billing shall be
suspended until the individual elevator equipment is restored to service.
G. In the event an elevator fails to operate properly, the Owner will notify Elevator Contractor by
telephone and request immediate repair. For this purpose, Elevator Contractor shall maintain, at
all times, office facilities, a twenty-four (24) hour telephone service and personnel to promptly
dispatch competent mechanics to repair any reported elevator failure.
H. If a safety or potential safety problem exists, Elevator Contractor shall immediately correct the
problem. Written notification of corrective measures undertaken shall be provided to the Owner, in
writing, within one (1) business day.
I. In case of an elevator accident, Elevator Contractor shall be notified immediately by the Owner.
The elevator shall not be placed in operation until an investigation is performed by the Owner’s
representative and the State of Washington Elevator Inspector. Elevator Contractor shall provide
a written report to the Owner stating the condition of the elevator before the Elevator Contractor
leaves the Owner’s facility. The elevator will not be placed in operation until an investigation is
performed by the Owner’s representative and/or the State of Washington Elevator Inspector if the
following conditions occur:
1. A person has been injured and requires first aid treatment.
2. The elevator is not safe to place in normal operating service because of obvious
mechanical and/or electrical condition.
3. There is a concern by the Elevator Contractor or the Owner as to the possible continued
elevator malfunction if placed in service.
J. When corrective action is found to be the responsibility of the Elevator Contractor, Elevator
Contractor shall proceed immediately to make replacements, repairs, and corrections. If Elevator
Contractor fails to perform the Work required by the terms of the Contract in a diligent and
satisfactory manner, Owner may, after five (5) calendar days’ written notice to Elevator Contractor,
perform or cause to be performed all or part of the Work required thereunder. Elevator Contractor
shall reimburse the Owner for any expense incurred therefore or the Owner, at its election, may
deduct the amount from any sum owed or to be owed Elevator Contractor. When such Work is
determined not to be the Elevator Contractor’s responsibility, a written report, including a cost
estimate to remedy the deficiency, signed by the Elevator Contractor, shall be delivered to the
Owner by 3:00 p.m. the next business day for further action by the Owner. If the Owner elects to
have the Elevator Contractor perform these services, they will issue a separate Purchase Order
Request beforehand. If a safety problem is noted, which is not within the Elevator Contractor's
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area of responsibility or expertise, written notice of such problem shall immediately be furnished to
the Owner by Elevator Contractor.
K. No allowances shall be made to Elevator Contractor for extra costs as a result of difficulties
encountered during any Work. All materials incorporated in the Work shall become the property of
the Owner upon material/parts installation.
L. Elevator Contractor will, upon request, assist the Owner with written recommendations to improve
service and reduce call backs. Elevator Contractor shall provide the "Callback Log Form" to the
Owner within seven (7) calendar days after the end of the previous month. Preventive Maintenance
tickets will be separated for Work completed. The intent of this summary is to minimize callbacks
by keeping the Elevator Contractor and the Owner aware of callback trends. Elevator Contractor
shall review Preventive Maintenance duties and Callback Trends with the Owner on a monthly
basis. Elevator Contractor shall provide the Owner, on a monthly basis, copies of all time tickets
for "all" work performed during the preceding month, if requested by the Owner.
M. Downtime notification is required according to the following schedule:
1. Emergency Shut Down. The Owner is to be notified immediately by phone, cell phone,
pager or radio of emergency repairs or safety issues at time of detection. At minimum, a
voice-mail message is required.
2. Short Shut Down. The Owner is to be informed in writing (fax or e-mail acceptable) three
(3) days in advance when an elevator will be taken down for two (2) hours to eight (8) hours
for non-emergency service/repair/upgrade.
3. Major Shut Down. The Owner is to be informed in writing (fax or e-mail acceptable) one
(1) week in advance when an elevator will be taken down for more than one (1) day for
non-emergency service/repair/ upgrade.
N. Elevator Contractor shall immediately shut down and remove the elevator equipment from service
when it appears to Elevator Contractor to be unsafe or operating in a manner which might cause
injury to anyone using said elevator equipment. Elevator Contractor shall provide the Owner written
notice of such action immediately, stating the reason the elevator was placed out of service and
corrective measures required to place the elevator in service. Written notice shall be provided by
Elevator Contractor before Elevator Contractor’s personnel leave the jobsite.
O. "Emergency Service Requests" Response Time is counted from the end of the phone call
requesting repair to when the technician arrives at the building. Elevator Contractor shall respond
to all "Emergency Service Requests" in accordance with the following standards:
1. Weekdays between 7:30 am to 4:30 pm – 60 minutes.
2. All other days/hours – 90 minutes.
3. "Emergency Service Requests" shall be resolved as quickly and effectively as possible and
in such a manner that the disruption of equipment service and inconvenience to users is
absolutely minimized.
4. Elevator Contractor shall mobilize all necessary resources, including labor, equipment,
tools, parts and materials as required to complete work required under these requirements.
P. Elevator Contractor shall provide unlimited "Routine Service Request" for elevators at no additional
cost to the Owner. "Routine Service Requests" Response Time is counted from the end of the
phone call requesting repair to when the technician arrives at building. A "Routine Service Request"
is any request not deemed by the Owner to require immediate response and resolution by Elevator
Contractor. "Routine Service Requests" shall include the following:
1. Weekdays between 7:30 am to 4:30 pm – 60 minutes.
2. All other days/hours – 90 minutes.
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3. "Routine Service Requests" shall be resolved as quickly and effectively as possible and in
such a manner that the disruption of equipment service and inconvenience to users is
absolutely minimized.
4. Elevator Contractor shall mobilize all necessary resources, including labor, equipment,
tools, parts and materials as required to complete the work required under these
requirements.
Q. Any and all remote monitoring equipment and on-going monthly service shall be at the Elevator
Contractor’s total expense.
R. Contractor shall assign an Elevator Mechanic to assist with emergency generator tests at no
additional cost to Owner.
1.19 WORK TICKETS
A. After each service/trouble call and regularly scheduled maintenance, a legible Work ticket will be
completed indicating the date of work, work performed, parts replaced, total hours on the job and
the Service Technician performing the Work. In the case of an elevator shutdown or repair, the
Work ticket will describe the cause of the elevator failure and the action taken to correct the failure.
Each month, Elevator Contractor shall provide a written callback report showing cause and
correction of each month’s callback(s).
B. Each month a Report shall be sent to the Owner and/or their representative, a copy of all Time
Tickets, Callback Logs, Extra Billing, Test Reports, and Repairs required, that includes all items as
described in 1.19 A. Reports shall be received no later than the first Tuesday following the end of
the month.
C. All Work Tickets shall be left with the Owner after all visits. Preventive Maintenance tickets shall
be separated for work completed. Copies of Work Tickets shall be included in any invoice other
than the monthly Preventive Maintenance Contract Amount Invoice.
D. Elevator Contractor shall provide, if requested by the Owner and/or a company designated by the
Owner, quarterly, by the tenth (10th) day of the month following the quarter, copies of the three
previous monthly "Check Charts". Report shall contain, but shall not be limited to, the following
information:
1. Dates and times of inspection and/or service.
2. Names of persons performing inspection and/or service.
3. Location and description of equipment being inspected and/or service.
4. Condition of equipment.
5. Inspection/service performed.
1.20 HOURS OF WORK
A. All Work to be performed, not included in this Contract, will be authorized by the Owner by written
notification to Elevator Contractor prior to commencement of the Work. All vandalism work required
shall not be completed/provided by the normal Elevator Contractors Service person(s) on-site for
performing Preventive Maintenance unless authorized by the Owner. Elevator Contractor may be
required to provide additional Mechanics and Apprentices for extra work required.
B. All normal Work under the Contract is to be performed during regular working days of the elevator
trade Monday thru Friday. Hours to be 7:30 a.m. to 4:30 p.m. or as mutually agreed.
C. Twenty-four (24) hours a day, seven (7) days a week callbacks are included in the Elevator
Preventive Maintenance, at no additional cost to the Owner.
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D. All Work to be performed that is not included in this Contract will be authorized by the Owner by
written notification to Elevator Contractor prior to commencement of the Work.
1. The maximum hourly rates will be based on IEUC rates in the local jurisdiction. Maximum
rates are the cumulation of the IEUC wage and benefit rate, a maximum company
overhead of 35%, and gross profit of 50%, such as the. 2018 rates below. Wages must
meet all state and local prevailing wage requirements.
MECHANIC APPRENTICE CREW
Straight Time $200.00 $172.00 $372.00
Straight Time + 70% $242.00 $205.00 $447.00
Straight Time + 100% $260.00 $220.00 $480.00
2. The maximum material mark-up rate is 15%.
E. Elevator Contractor shall provide a minimum of four (4) Mechanic Hours onsite per month
performing Preventive Maintenance, one (1) hour per elevator once a month..
1. The above-stated hours shall be the minimum actual onsite hours performing the
Preventive Maintenance duties, including those of the Maintenance Control Program.
2. These minimum hours do not include Callbacks, Repairs, Travel Time, Adjustments or
Testing.
3. Documentation of Preventive Maintenance hours is required for monthly payment due
Elevator Contractor.
4. For any hours less than the stated not spent, per month, on site, on Preventive
Maintenance, the dollar value (per hour) will be deducted from that month’s invoice. The
hourly dollar value for the Preventive Maintenance Work is $300.00. This hourly rate will
be increased or decreased by the same percentage as the Contract amount price
adjustment for labor.
F. Elevator Contractor shall pay for all costs, including travel time and mileage, of any regular time
and overtime callback if the following conditions occur:
1. If the elevator is running on arrival (ROA) when Elevator Contractor arrives onsite, and it
was verified by the Owner that the elevator was either not in operation or in a state of not
operating correctly when the trouble call was placed to the Elevator Contractor.
1.21 PRICE ADJUSTMENT AND CONTRACT AMOUNT
A. The monthly prices in years one (1) through five (5) are as stated on the Completed Bid Form
(Attached as Exhibit A) and shall not be subject to further increase. Price adjustment after year
five (5) of this contract are limited to a maximum of four percent (4.0%) per year.
B. The price adjustment on the stated hourly rates for work not included in the scope of this contract
shall be limited to the percent change of the elevator mechanic base wage (increase or decrease)
in the locality where the elevator equipment covered by this Contract is maintained as determined
by the International Union of Elevator Constructors. Elevator Contractor shall provide
documentation supporting price adjustment to Owner.
C. Sixty (60) days’ advance notification of price adjustments shall be submitted to Owner.
D. APPLICATION FOR PAYMENT
1. Monthly invoices with substantiation: At monthly intervals, unless determined otherwise by
Owner, Contractor shall submit to Owner an itemized invoice for Work completed in
accordance with the Contract Documents.
2. Each application shall be supported by documentation of preventive maintenance hours
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performed, and other such substantiating data as Owner may require.
F. PAYMENTS WITHHELD
Owner’s right to withhold payment: Owner may withhold or, on account of subsequently
discovered evidence, nullify the whole or part of any payment to such extent as may be
necessary to protect Owner from loss or damage.
G. RETAINAGE AND BOND CLAIM RIGHTS
Chapters 39.08 RCW and 60.28 RCW are incorporated by reference.
1.22 CONTRACT TERM
A. The term of Preventive Maintenance shall be for a five (5) year period following the Notice to
Proceed after the Interim Maintenance and Warranty Maintenance periods of the Elevator
Modernization Contract.
B. Renewal: The Owner may, at its election, renew this Contract for an additional five (5) year period
or for a year to year period, with at least thirty (30) days’ written notice to the Elevator Contractor
before the termination date. If no notice is given at the end of the five (5) year term, this Contract
shall continue on a month-to-month basis, subject to cancellation by either party upon sixty (60)
days’ written notice.
C. Upon termination of the Contract, Owner shall receive upon request to Elevator Contractor any
documents in possession of Elevator Contractor relating to the maintenance of the elevator(s).
1.23 RECORD KEEPING - PUBLIC RECORDS ACT - CONFIDENTIAL INFORMATION
A. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly
reflect all direct and indirect costs expended and Services provided in the performance of this
Agreement. The Contractor agrees to provide access to and copies of any records related to this
Agreement as required by the City to audit expenditures and charges and/or to comply with the
Washington State Public Records Act (Chapter 42.56 RCW).
B. Public Records Compliance. To the full extent the City determines necessary to comply with the
Washington State Public Records Act, Contractor shall make a due diligent search of all records
in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone
messages, recordings, photos, or drawings and provide them to the City for production. In the event
Contractor believes said records need to be protected from disclosure, it shall, at Contractor’s own
expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City
for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records
Act request for which Contractor has responsive records and for which Contractor has withheld
records or information contained therein, or not provided them to the City in a timely manner.
Contractor shall produce for distribution any and all records responsive to the Public Records Act
request in a timely manner, unless those records are protected by court order.
C. Neither Elevator Contractor, nor Elevator Contractor's agents, employees, or subElevator
Contractors, shall disclose to any person or entity any of the Owner’s confidential information,
whether written or oral, which Elevator Contractor or Elevator Contractor's agents, employees, or
subElevator Contractors may obtain from the Owner, or otherwise discover in the performance of
this Contract, except as allowed by laws regarding public disclosure. The term "Confidential
Information" shall include, without limitation:
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1. All information or data concerning or related to the Owner, including the improvement,
development or general business operations.
2. Elevator Contractor shall not copy, disperse, or in any way disclose, any of the Owner’s
information to any person(s) or company, unless such information has been given, either
verbal or written to such person by the Owner and the Owner does not consider such
information as confidential.
3. All printed information that is the property of the Owner.
4. All the Owner’s property.
D. Elevator Contractor shall maintain all confidential information in strict confidence. Elevator
Contractor shall take all reasonable steps to ensure that no unauthorized person or entity has
access to confidential information, and that all authorized persons having access to confidential
information refrain from any unauthorized disclosure. Without limiting or otherwise affecting the
relationship of the Parties to this Contract, the Owner may require each of Elevator Contractor's
employees performing Work to sign a Nondisclosure Agreement.
E. The provision of this shall not apply to any information that:
1. Is rightfully known to Elevator Contractor prior to disclosure by the Owner.
2. Is rightfully obtained by Elevator Contractor from any third party.
3. Is made available by the Owner to the public without restriction.
4. Is disclosed by Elevator Contractor with the prior written permission of the Owner.
5. Is independently developed by Elevator Contractor without the use or benefit of the
confidential information provided by the Owner.
6. Is subject to state or local laws of public disclosure.
1.24 EXAMINATION OF RECORDS
Owner shall have the right to examine or audit any directly pertinent books, documents, papers
and records of Elevator Contractor involving transactions related to Preventive Maintenance for
one year after expiration of this Contract. Audits shall be limited to the records required to be
provided the Owner per contract.
1.25 INSURANCE CONTRACTOR’S LIABILITY INSURANCE
General insurance requirements: Prior to commencement of the Work, Contractor shall
obtain all the insurance required by the Contract Documents and provide evidence
satisfactory to Owner that such insurance has been procured. Review of the Contractor’s
insurance by Owner shall not relieve or decrease the liability of Contractor. Companies
writing the insurance to be obtained by this part shall be licensed to do business under
Chapter 48 RCW or comply with the Surplus Lines Law of the City of Renton. Contractor
shall include in its bid the cost of all insurance and bond costs required to complete the
base bid work and accepted alternates. Insurance carriers providing insurance in
accordance with the Contract Documents shall be acceptable to Owner.
A. Term of insurance coverage: Contractor shall maintain the following insurance coverage during
the Work and for one year after Final Acceptance, with the exception of Professional Liability
insurance, when required, which shall be maintained for a minimum of three years. Contractor
shall also maintain the following insurance coverage during the performance of any corrective
Work required by Section 5.16 and during the Preventative Maintenance periods
1. Commercial General Liability Insurance: Commercial General Liability (CGL) on an
Occurrence Form. Coverage shall include, but not be limited to:
a. Completed operations/products liability;
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b. Explosion, collapse, and underground, when applicable to the work being
performed; and
c. Stop loss coverage applicable to the State of Washington.
2. Commercial Automobile Liability Insurance: Required if a commercial vehicle will be used
in performance of work or delivery of products by the contractor, beyond normal
commutes.
3. Professional Liability: Required if professional services (e.g. architect, engineering,
surveying, legal, or medical) are being provided to the Owner and if those professional
services are excluded from the CGL policy. Coverage may be on a Claims Made basis,
if coverage is maintain at least 3-years beyond the conclusion of work.
4. Excess Liability or Umbrella: Required if needed to reach minimum CGL or auto liability
coverage limits.
5. Builders Risk – When applicable to the work being performed, is required up to the amount
of the completed value of a new building or major construction project, with no
coinsurance provisions. .
6. Pollution Liability – Required if work involves a pollution risk to the environment.
Coverage may be included in other required policies.
B. Industrial Insurance compliance (Workers’ Compensation): Contractor shall comply with the
Washington State Industrial Insurance Act and, if applicable, the Federal Longshoremen’s and
Harbor Workers’ Act and the Jones Act.
C. Insurance to protect for the following: All insurance coverages shall protect against claims for
damages for personal and bodily injury or death, as well as claims for property damage, which
may arise from operations in connection with the Work whether such operations are by
Contractor or any Subcontractor.
D. Owner as Additional Insured: Name the City of Renton as a Primary and Non-contributory
Additional Insured on the policy (only applies to Commercial General, Auto Liability,
Excess/Umbrella, when applicable).
E. Insurance certificate requirements and minimum limits may be waived or modified by the Risk
Manager or with Risk Manager approval.
1.26 COVERAGE LIMITS
Insurance amounts: The minimum coverage limits shall be as follows for applicable required insurance:
A. Limits of General Liability shall not be less than $5,000,000 per each Occurrence; including
Personal Injury and Advertising Liability for Each Occurrence and $5,000,000 Annual Aggregate
B. $1,000,000 Combined Single Limit for Automobile Bodily Injury and Property Damage Liability,
Each Accident or Loss.
C. $1,000,000 for Professional Liability.
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D. $1,000,000 for Pollution Liability.
E. The Owner does not represent that the minimum required insurance coverage or limits are
adequate to protect the vendor/contractor/consultant from all liabilities.
1.27 INSURANCE COVERAGE CERTIFICATES
A. Certificate required: Prior to commencement of the Work, Contractor shall furnish to Owner a
completed and acceptable certificate of insurance coverage showing all required insurance
coverage.
B. List Project info: All insurance certificates shall name Owner as the certificate holder. The
certificate holder should read:
City of Renton
ATTN: Gary Lamb
1055 South Grady Way
Renton, WA. 98057
C. Cancellation provisions: The Owner shall be provided with written notice of any policy cancellation
within a minimum of two business days of receipt of such notice by the policy holder.
1.28 SUBCONTRACTING
A. Elevator Contractor shall not subcontract any Work without prior written notice to Owner. Any
SubElevator Contractor shall be required to procure and maintain in force the same insurance as
required of the Elevator Contractor in the Contract Documents.
1.29 BUILDERS RISK:
A. Contractor to buy Builders Risk Insurance: When the project involves substantial new building
construction, as determined by the Owner, Contractor shall purchase and maintain Builders Risk
insurance in the amount of the Contract Sum including all Change Orders for the Work on a replacement
cost basis until Substantial Completion. For projects not involving New Building Construction, “Installation
Floater” is an acceptable substitute for the Builder’s Risk Insurance. The insurance shall cover the interest
of Owner, Contractor, and any Subcontractors, as their interests may appear.
B. Losses covered: Contractor property insurance shall be placed on an “all risk” basis and insure
against the perils of fire and extended coverage and physical loss or damage including theft, vandalism,
malicious mischief, collapse, false work, temporary buildings, debris removal including demolition
occasioned by enforcement of any applicable legal requirements, and shall cover reasonable
compensation for A/E’s services and expenses required as a result of an insured loss.
C. Waiver of subrogation rights: Owner and Contractor waive all subrogation rights against each
other, any Subcontractors, A/E, A/E’s sub-consultants, separate contractors described in Section 5.20 of
General Conditions section 00 7200, if any, and any of their subcontractors, for damages caused by fire
or other perils to the extent covered by property insurance obtained pursuant to this section or other
property insurance applicable to the Work, except such rights as they have to proceeds of such insurance
held by Owner as fiduciary. The policies shall provide such waivers of subrogation by endorsement or
otherwise. A waiver of subrogation shall be effective to a person or entity even though that person or entity
would otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance
premium directly or indirectly, and whether or not the person or entity had an insurable interest in the
property damaged.
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1.30 INDEMNIFICATION:
A. Contractor shall indemnify, defend and hold harmless Renton, its elected officials, officers, agents,
employees and volunteers, from and against any and all claims, losses or liability, or any portion of
the same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation
costs, arising from injury or death to persons, including injuries, sickness, disease or death of
Contractor’s own employees, agents and volunteers, or damage to property caused by Contractor’s
negligent act or omission, except for those acts caused by or resulting from a negligent act or
omission by Renton and its officers, agents, employees and volunteers.
B. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115,
(Validity of agreement to indemnify against liability for negligence relative to construction, alteration,
improvement, etc., of structure or improvement attached to real estate…) then, in the event of
liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the contractor and Renton, its officers, officials,
employees and volunteers, Contractor’s liability shall be only to the extent of Contractor’s
negligence.
C. It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW
Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and
agreed to this waiver. The provisions of this section shall survive the expiration or termination of
this Agreement.
1.31 COSTS AND ATTORNEY FEES
A. Unless otherwise governed by the indemnification rights and obligations of this Contract, in the
event either party fails to perform its duties or obligations under this Contract, or if either party
breaches the terms and conditions of this Contract, the prevailing party of any Contract dispute
shall be awarded its reasonable costs and attorney fees associated therewith.
1.32 APPLICABLE LAW
A. The Contract shall be construed, interpreted, and governed by the laws and regulations of the State
of Washington.
1.33 ELEVATOR CONTRACTORS EMPLOYEE SAFETY AND ACCIDENT PREVENTION
PROGRAM
A. Elevator Contractor shall submit, for review, to the Owner, the Elevator Contractors Employees'
Safety and Accident Prevention Program. Document shall be up-dated when any changes in the
Program are adopted by Elevator Contractor.
B. Elevator Contractor shall verify, in writing, that all Elevator Contractors personnel that perform any
work under this Contract have completed the Elevator Contractors required training under this
Safety and Accident Prevention Program and that the Employee shall receive additional on-going
and future training under the Elevator Contractor's Safety and Accident Prevention Program.
1.34 NO DISCRIMINATION
A. Elevator Contractor will not discriminate against any employee or applicant for employment by
Elevator Contractor because of race, creed, color, age, sex, marital status or national origin.
Elevator Contractor will take affirmative action to ensure that applicants are employed, and that
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employees are treated during employment, without regard to their race, creed, color, sex, marital
status or national origin. Elevator Contractor agrees to post in conspicuous places notices setting
forth the provisions of this Section.
PART TWO – EQUIPMENT TO BE MAINTAINED
2.01 FOUR (4) TRACTION PASSENGER ELEVATORS
PART THREE – REPLACEMENT PARTS INVENTORY
3.01 MATERIALS
A. Elevator Contractor shall maintain an inventory level of spare/replacement elevator parts on-site
which will permit prompt repair or replacement of components that fail or become worn. The
elevator shall not be left shut down more than four (4) hours because of spare/replacement parts
not on-site.
B. Elevator Contractor shall mark and identify all lubricating oils and cleaning solvents that are stored
on-site. All storage cans shall be Code approved. All unmarked cans shall be removed from the
Owner’s premises. Elevator machine room shall not be used for storage of materials or items that
do not pertain to the elevator maintenance of the Owner’s elevators.
C. In performing the Work indicated in these specifications, Elevator Contractor agrees to provide only
manufacturer approved parts used by the manufacturers of the equipment for replacement or
repair, and to use only those lubricants obtained from and/or recommended by the manufacturer
of the equipment. If Elevator Contractor wishes to provide parts or lubricants other than
recommended by the Elevator Manufacturer, Elevator Contractor shall, in writing, state the type
proposed and the lubrication specifications to the Owner for review and written approval. These
replacement parts shall not be considered an upgrade of elevator equipment and shall be provided
by Elevator Contractor at no additional cost to the Owner.
D. Elevator Contractor shall procure replacements parts in the most expeditious manner available.
E. Parts requiring repair shall be rebuilt to an "as new" condition.
F. Elevator Contractor shall maintain on site and/or at their local office, at all times, a sufficient amount
of replacement parts, by the original manufacturer, to maintain the equipment in first-class and safe
operating condition, at all times.
3.02 MICROPROCESSORS
A. Elevator Contractor shall maintain, in stock, available for immediate usage, an inventory of
replacement parts for any microprocessor/solid state equipment used for each elevator system.
This includes all solid-state boards located in the machine room, fixture stations, car tops or any
other location.
B. Elevator Contractor's service technicians shall carry diagnostic equipment designed to analyze
programming and microprocessor functions and malfunctions on all elevator equipment.
C. Elevator Contractor shall pay for all costs if the original elevator manufacturer must be brought on-
site to re-program the elevator system or be required to place the elevator in service.
Renton City Hall Elevator Modernization
City of Renton
14 2102
CONTRACT AND GENERAL CONDITIONS
AND SPECIFICATIONS FOR ELEVATOR
FULL SERVICE PREVENTIVE/EXTENDED
MAINTENANCE
February 1, 2018 14 2102-24
4.0 MISCELLANEOUS
A. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret
this Agreement or any of its terms or covenants shall be brought in the King County Superior Court
for the State of Washington at the Maleng Regional Justice Center in Kent, King County,
Washington, or its replacement or successor.
B. Severability. A court of competent jurisdiction’s determination that any provision or part of this
Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this
Agreement, which shall remain in full force and effect.
C. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and
any representations or understandings, whether oral or written, not incorporated are excluded.
D. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to
give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and
responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of
the Parties and no one else.
E. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to
enforce any provision of this Agreement shall not be a waiver and shall not prevent either Renton
or Contractor from enforcing that provision or any other provision of this Agreement in the future.
Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any
prior or subsequent breach unless it is expressly waived in writing.
IN WITNESS WHEREOF, the City has caused these presents to be signed by its Mayor and attested by its City Clerk
and the Contractor has hereunto set his hand and seal the day and year first above‐written.
CONTRACTOR:
CITY OF RENTON:
President/Partner/Owner Denis Law, Mayor
ATTEST
Secretary Jason Seth, City Clerk
Renton City Hall Elevator Modernization
City of Renton
14 2102
CONTRACT AND GENERAL CONDITIONS
AND SPECIFICATIONS FOR ELEVATOR
FULL SERVICE PREVENTIVE/EXTENDED
MAINTENANCE
February 1, 2018 14 2102-25
FIRM INFORMATION
d/b/a [Enter Firm name]
CHECK ONE: ☐ Limited Liability Company ☐ Partnership ☐ Corporation
STATE OF INCORPORATION: [Enter state of incorporation]
CONTRACTOR CONTACT INFORMATION:
CITY CONTACT INFORMATION:
[Address Line 1] City of Renton
[Address Line 2] 1055 South Grady Way
[City, State and Zip] Renton, WA 98057
[Enter Phone Number] [Enter Phone Number]
[Enter Fax Number or Email Address] [Enter Fax Number or Email Address]
Attention:
If business is a CORPORATION, the name of the corporation should be listed in full and both the President and
Secretary must sign the contract. OR, if one signature is permitted by corporation by‐laws, a copy of the by‐laws
shall be furnished to the City and made a part of the contract document.
If the business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business
as) and firm or trade name. Any one partner may sign the contract.
If the business is an limited Liability Company, an authorized managing member or manager must sign followed by
his/her title.
Exhibit A – Completed Bid Proposal
END OF SECTION 14 2102