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AGENDA
City Council Regular Meeting
7:00 PM - Monday, February 12, 2018
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. SPECIAL PRESENTATION
a) Seattle Public Utilities Project on Renton Hill
4. PUBLIC HEARING
a) Tasca Street Vacation - a Portion of N. 38th Street between Meadow Avenue N and I-405
Street Vacation. (VAC-15-001)
5. ADMINISTRATIVE REPORT
6. AUDIENCE COMMENTS
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
7. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of February 5, 2018.
Council Concur
b) AB - 2081 City Clerk reports the results from the January 23, 2018 bid opening for CAG-
17-235, Fire Station 15 project; and submits the staff recommendation to accept and
award the lowest responsive bid from Par-Tech Construction, Inc., in the amount of
$4,237,500, for the Fire Station 15 project.
Council Concur
c) AB - 2082 Community Services Department recommends approval of a professional
services agreement with Baylis Architects, in an amount not to exceed $106,000, for the
design of programming spaces, concept development, community outreach, and other
elements for the Family First Community Center project.
Council Concur
d) AB - 2080 Human Resources / Risk Management Department recommends approval of
Mayor Law's appointment of Bob Harrison for the position of Chief Administrative Officer
(CAO) in the Executive Department, and requests authorization to enter into an
employment agreement with Mr. Harrison with an effective start date of May 1, 2018.
Council Concur
e) AB - 2077 Public Works Administration requests authorization to purchase a 12-
passenger vehicle to replace the existing Senior Center bus, in the amount of $42,000,
using state bid contract 05916. Sufficient funds to cover this purchase were included in
the 2017/2018 Biennial budget.
Council Concur
f) AB - 2086 Utility Systems Division recommends adoption of a resolution declaring an
emergency for the purpose of replacing the storm water infrastructure and failed City
street in the vicinity of 901 Rainier Ave N.
Council Concur
8. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Committee of the Whole: 200 Mill Proposals, Facility Condition Assessment
b) Finance Committee: Vouchers, Arroyos Carport Fee Waivers, Structural & Non-Structural
Plan Review Contract - Reid Middleton, Capital Project Coordinator Position Conversion
c) Planning & Development Committee: Long Range Planning Docket/Work Program
d) Utilities Committee: Tasca Street Vacation Request*
9. LEGISLATION
Resolution:
a) Resolution No. 4332: Rainier Avenue North Emergency Storm System Repair
Ordinance for first reading:
b) Ordinance No. 5878 (Option A): Vacating a Portion of N. 38th St between Meadow Av N
& I-405. City Compensation: $13,000.00 (Tasca Street Vacation - VAC-15-001) (See Item
8.d)
Ordinance No. 5878 (Option B): Vacating a Portion of N. 38th St between Meadow Av N
& I-405. City Compensation: $6,500.00 (Tasca Street Vacation - VAC-15-001) (See Item
8.d)
Ordinance for second and final reading:
c) Ordinance No. 5877: Airport Advisory Committee Membership
10. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
11. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
5:30 p.m. - 7th Floor - Council Chambers
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
Vacation PetitionVAC‐15‐001Unimproved N 38thSt , south of 3804 Meadow Ave NMonday, February 12, 2018Public HearingAGENDA ITEM #4. a)
LOCATIONAGENDA ITEM #4. a)
LOCATIONAGENDA ITEM #4. a)
LOCATIONAGENDA ITEM #4. a)
LOCATIONAGENDA ITEM #4. a)
BACKGROUND•Petition received November 28, 2017•This is an extension of VAC‐06‐002 and also VAC‐15‐001, which expired.•Pursuant to State and City Code, more than 2/3 of the abutting owners must sign the petition; 100% signedAGENDA ITEM #4. a)
BACKGROUND•Right‐of‐way dedicated in the plat of the C.D. Hillman’s Lake Washington Garden of Eden Division No. 2 on July 22, 1904.•No City‐owned facilities in requested area.AGENDA ITEM #4. a)
PUBLIC BENEFIT•Request associated with the future development of the adjacent parcels.•According to the petitioner, the public benefit would be to allow development of the adjacent parcels.•With the location of I‐405, there are no plans for future extension of this road. AGENDA ITEM #4. a)
RESEARCH/SURVEY•Vacation request was circulated to various City departments and outside agencies for review again to confirm previous conditions.•No objections to the vacation were raised.AGENDA ITEM #4. a)
RESEARCH/SURVEYOutside Agency Review Comments•To date, WSDOT, Comcast, Centurylinkand PSE have responded with no conditions of approval or objections.AGENDA ITEM #4. a)
The Community and Economic Development Department recommends that Council approve the request to vacate subject to the following conditions:No conditions.STAFF RECOMENDATIONAGENDA ITEM #4. a)
NEXT STEPSIf Council approves this vacation petition:•Appraisal has already been completed by the Petitioner and evaluated for compensation due to the City.•Compensation set by Utilities Committee.•Once compensation and other fees paid, record Ordinance.AGENDA ITEM #4. a)
February 5, 2018 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, February 5, 2018
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Ed Prince, Council President
Randy Corman
Ryan McIrvin
Ruth Pérez
Armondo Pavone
Don Persson
Carol Ann Witschi
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Shane Moloney, City Attorney
Megan Gregor, Deputy City Clerk
Kelly Beymer, Community Services Administrator
Gregg Zimmerman, Public Works Administrator
Cliff Long, Economic Development Director
Commander Charles Karlewicz, Police Department
PROCLAMATION
a) Renton Healthy Heart Month: A proclamation by Mayor Law was read declaring February
2018 to be Renton Healthy Heart Month in the City of Renton and encouraging all citizens to
increase their awareness of cardiovascular disease, detection, and prevention by participating
in this important community risk reduction campaign. Renton Regional Fire Authority Deputy
Chief Gunsolus accepted the proclamation with thanks and informed the public about the
Healthy Heart Community Outreach Program.
MOVED BY PRINCE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
AGENDA ITEM #7. a)
February 5, 2018 REGULAR COUNCIL MEETING MINUTES
b) National Children's Dental Health Month: A proclamation by Mayor Law was read declaring
February 2018 to be National Children's Dental Health Month in the City of Renton,
encouraging all citizens to join in this special observance. The University of Washington
Center for Pediatric Dentistry, Outreach and Marketing Manager Wendy Dore accepted the
proclamation with thanks.
MOVED BY PRINCE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2018 and beyond. Items noted were:
The Department of Ecology has proposed to provide grant funding in the amount of
$1,509,446 for an application submitted by the City of Renton for the NE 16th Street
and Jefferson Avenue NE Stormwater Green Connections Stormwater Project in the
Sunset Area Community. The project plans to improve water quality and reduce
stormwater runoff flow through the design and construction of stormwater quality
treatment facilities and porous concrete sidewalks where feasible. The project would
be funded through their Stormwater Financial Assistance Program. The Department
of Ecology is expected to issue the Final Water Quality Funding Offer List by June 29,
2018, following the passage of the state’s fiscal year 2019 supplemental capital
budget.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
Kelly Bartoc, Renton, on behalf of Valley Medical center thanked Mayor Law for
attending the ground breaking for the new Valley Medical Cancer Center in Renton.
Milt Reimers, Mountain View Ave. North Community Member, shared some concerns
that he and fellow community members have related to the Eastside Rail Corridor
especially in regards to traffic, parking, vandalism, trash, and potential accidents. He
requested that the Mountainview residents are provided an opportunity to
participate in some of the decisions that the City is involved in related to the
development of the Eastside Rail Corridor.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing. At the request
of Councilmember Persson, item 6.f. was removed for separate consideration.
a) Approval of Council Meeting minutes of January 22, 2018. Council Concur.
b) AB ‐ 2074 Community Services Department recommended converting a Limited Term Capital
Project Coordinator position to a full time equivalent (FTE) position. The position is currently
budgeted for 2018. Refer to Finance Committee.
c) AB ‐ 2070 Police Department requested approval to install School Zone Speeding Cameras at
Sierra Heights Elementary School, at a cost of $114,000. Estimated annual revenue $196,000.
Council Concur.
AGENDA ITEM #7. a)
February 5, 2018 REGULAR COUNCIL MEETING MINUTES
d) AB ‐ 2075 Public Works Administration requested authorization to purchase a 470i
Reclaimer/Stabilizer "Hot Rod" Asphalt Zipper, in the amount of $177,408, using the Houston‐
Galveston Area Council (HGAC) bid contract. The funds to purchase the equipment were in
included in the 2017/2018 Biennium budget. Council Concur.
e) AB ‐ 2076 Public Works Administration requested authorization to purchase traffic signal and
signal cabinet supplies from Western Systems, Inc., in the total estimated amount of
$184,813, under state bid contract 04616. The department has sufficient funds in its
Transportation Systems Maintenance Section budget to cover the Signal Supplies budget line
item overage of $128,813. Council Concur.
g) AB ‐ 2073 Transportation Systems Division recommended approval of Supplemental
Agreement No. 2, with Parametrix, Inc., in the amount of $155,457, for additional engineering
services for the Duvall Ave NE (NE 10th St to NE Sunset Blvd/SR 900) Improvements project.
Refer to Transportation (Aviation) Committee.
h) AB ‐ 2072 Utility Systems Division submitted CAG‐16‐040, Cedar River Maintenance Dredge
project; and requested acceptance of the project; and approval to release the retainage bond
after 60 days, if all required releases have been obtained. Council Concur.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA, MINUS ITEM 6.f. CARRIED.
ITEM 6.f. ‐ SEPARATE CONSIDERATION
f) AB ‐ 2071 Transportation Systems Division recommended approval of the 2018 ORCA (One
Regional Card for All) Business Passport agreement with King County Metro, Pierce Transit,
Sound Transit and others, in the amount of $115,176.28, to continue the City's participation
in the Commute Trip Reduction (CTR) Program for eligible City employees. Refer to
Transportation (Aviation) Committee. Council Concur.
MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE
ITEM 6.f. AS COUNCIL CONCUR. CARRIED.
UNFINISHED BUSINESS
b) Transportation (Aviation) Committee Chair Corman presented a report concurring in Mayor
Law’s appointment of Jeanne DeMund to Renton Airport Advisory Committee, Kennydale
Neighborhood Alternate, term to expire 5/7/2020.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Transportation (Aviation) Committee Chair Corman presented a report concurring in the staff
recommendation to authorize the amendment to Resolution No. 3495 and approve the addition
of one voting member to the Airport Advisory Committee to represent the Benson Hill
neighborhood. The committee further recommended the ordinance regarding this matter be
presented for first reading.
MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
d) Transportation (Aviation) Committee Chair Corman presented a report recommending
concurrence in the staff recommendation to refer the Airport Rules and Regulations and
Minimum Standards documents to the Renton Airport Advisory Committee (RAAC) for review
and to make recommendations on updates to the documents. Upon completion by RAAC, staff
AGENDA ITEM #7. a)
February 5, 2018 REGULAR COUNCIL MEETING MINUTES
will bring back to Council, via separate legislation, the proposed update recommendations to the
documents for Council review and adoption.
MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
a) Community Services Committee Chair Pérez presented a report concurring in the staff
recommendation to approve a carryforward balance of $14,295.95 in the 2017 “Citywide
Exercise Equipment Replacement” account, towards the 2018 budget amount of $15,785.50 for a
total of $30,081.45 in the same account. And authorize the purchase of four (4) new replacement
treadmills at the Renton Community Center. The cost totals $22,275.00 leaving a balance of
$7,806.45 for repair and maintenance of citywide exercise equipment.
MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
e) Utilities Committee: Chair Witschi presented a report concurring in the staff recommendation to
authorize the Mayor and City Clerk to execute the agreement with RH2 Engineering, Inc. for the
Pressure Reducing Valve Station Rehabilitation and Replacement Study in the amount of
$195,190 to conduct the pre‐design study to evaluate the conditions of the existing 48 pressure
reducing valve stations.
MOVED BY WITSCHI, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Ordinance for first reading:
a) Ordinance No. 5877: An ordinance was read amending Section 2‐17‐2 of the Renton
Municipal Code adding one voting member from the Benson Hill Neighborhood to the Airport
Advisory Committee, and providing for severability and establishing an effective date.
MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL REFER A BRIEFING TO THE
COMMITTEE OF THE WHOLE ON THE TOPIC OF STATE CRIME LAB NEEDS WITH
POSSIBLE MOVEMENT BY THE CITY TO ADD IT TO THE COUNCIL'S LEGISLATIVE
AGENDA. COUNCIL CONCUR.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADJOURN. CARRIED. TIME:
7:33 P.M.
Jason A. Seth, CMC, City Clerk
Megan Gregor, Recorder
Monday, February 5, 2018
AGENDA ITEM #7. a)
Council Committee Meeting Calendar
February 5, 2018
February 8, 2018
Thursday
3:30 PM Utilities Committee, Chair Witschi – Council Conference Room
1. Cedar Grove Composting Odors
2. Tasca Street Vacation Request
4:00 PM Planning & Development Committee, Chair McIrvin – Council Conf. Room
1. Long Range Planning Docket/Work Program
2. Emerging Issues in CED
February 12, 2018
Monday
4:00 PM Finance Committee, Chair Persson – Council Conference Room
1. Arroyos Carport Fee Waivers
2. Structural and Non-structural Plan Review Contract – Reid Middleton
3. Capital Project Coordinator Position Conversion
4. Vouchers
5. Emerging Issues in Revenue Streams
5:00 PM Public Safety Committee, Chair Pavone – Council Conference Room
1. Emerging Issues
5:30 PM Committee of the Whole, Chair Prince – Council Chambers
1. 200 Mill Proposals
2. Facility Condition Assessment
AGENDA ITEM #7. a)
AB - 2081
City Council Regular Meeting - 12 Feb 2018
SUBJECT/TITLE: Contract Award: Fire Station 15 Project; CAG-17-235
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
The lowest responsible bid came in at $4,273,500.00, which includes the base bid plus additive bid #1.
Additive bid #2 was not accepted by the City. The project budget is $5,671,802.00. The $5,671,802 is the
maximum amount the City agreed (in the voter approved RFA Plan) to pay for development of the fire station.
There will be a separate agreement that addresses the details of cost sharing and the RFA's obligation to pay
for overages.
SUMMARY OF ACTION:
Architect's estimate: $4,070,000.00
The City Clerk opened sealed bids for the Fire Station 15 Project, CAG -17-235, on January 23, 2018. Five bids
were submitted. In accordance with Council procedures, the lowest responsible and responsive bid met the
following three criteria:
1) There was more than one bid;
2) The lowest responsible bid was within budget; and
3) There were no irregularities with the lowest responsible bid.
Therefore, staff recommends awarding CAG-17-235, Fire Station 15 Project, in the amount of $4,273,500.00,
to Par-Tech Construction, Inc.
EXHIBITS:
A. Staff Recommendation
B. Bid Tab
STAFF RECOMMENDATION:
Accept the lowest responsible and responsive bid from Par -Tech Construction, Inc., in the amount of
$4,273,500.00, for the Fire Station 15 project.
AGENDA ITEM #7. b)
C:\Users\jseth\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HWJKRNMQ\MEMO To City Clerk
Bid Award Par-Tech.RE.docx
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE: February 5, 2018
TO: Jason Seth, City Clerk
FROM: Robert Ebert, Project Coordinator
SUBJECT: Bid Award for Fire Station 15 Project
Community Services, Facilities Division has reviewed the bids that were submitted for the Fire
Station 15 Project, and we recommend that the bid be awarded to Par-Tech Construction, INC.,
13783 S. Forsythe Rd., Oregon City, OR 97045. We are requesting that an agenda bill for Council
Concur be prepared for the Council Meeting on February 12, 2018. The bid opening was on
Tuesday, January 23, 2018. There were 5 bids received.
The lowest responsible bidder was Par-Tech with a bid of:
Base Bid $3,855,000.00
Sales Tax $385,500.00
Total $4,240,500.00
Additive Bid #1 $30,000.00 (Irrigation)
Sales Tax $3,000.00
Total $33,000.00
Additive Bid #2 $18,000.00 (Upgrade to Trench Drains)
Sales Tax $1,800.00
Total $19,800.00
The City accepts the Base Bid and Additive Bid #1 for a combined total of $4,273,500.00. The
City did not accept the Additive Bid #2.
The architects estimate was $4,070,000.00
The project budget amount for the Fire Station 15 project is $5,671,802.00. Fire Station 15
project is within the amount approved for this project.
The project will build a new 7500 square foot, 2 bay, drive through fire station at 1404 N. 30th St.
AGENDA ITEM #7. b)
Addressee Name
Page 2 of 2
Date of Memo Here
c:\users\jseth\appdata\local\microsoft\windows\temporary internet
files\content.outlook\hwjkrnmq\memo to city clerk bid award par-tech.re.docx
Cc: Kelly Beymer
Michael Kirk
AGENDA ITEM #7. b)
Project: FireStation 15 ‐ CAG‐17‐235
Date: January 23, 2018
CITY OF RENTON
BID TABULATION SHEET
1 of 1
Bid Total from
Proposal Bid Non‐Cert of Adden Schedule of Prices
& Aff. Bond Collusion Compliance 1 ‐ 4 *Includes Sales Tax
Beisley, Inc A. $4,373,159.70
P.O. Box 656
1 Gig Harbor XXX ‐0‐XB. $27,104.00
WA
98335 C. $50,905.88
William
Beisley
Optimus Construction & Dev., Inc.A. $4,345,000.00
P.O. Box 84206
2 Seattle XXX X XB. $14,490.00
WA
98124 C. $15,939.00
Derrick
McNeil
PAR‐TECH, Construction, Inc.A. $4,240,500.00
13783 South Forsythe Road
3 Oregon City XXX X XB. $33,000.00
Oregon
97045 C. $19,800.00
Roger
Parsons
Western Ventures Construction A. $4,783.900.00
P.O. Box 298
4 Mountlake Terrace XXX X XB. $30,250.00
WA
98043 C. $35.200.00
Shannon
McPhee
A) Base Bid
B) Alternate 1
C) Alternate 2
Bidder
FORMS
Engineer's Estimate $3,300,000 ‐ 3,700,000
AGENDA ITEM #7. b)
Project: FireStation 15 ‐ CAG‐17‐235
Date: January 23, 2018
CITY OF RENTON
BID TABULATION SHEET
1 of 2
Bid Total from
Proposal Bid Non‐Cert of Adden Schedule of Prices
& Aff. Bond Collusion Compliance 1 ‐ 4 *Includes Sales Tax
Bidder
FORMS
Westmark Construction A. $4,730,000.00
6102 North 9th Street, Suite 400
5 Tacoma XXX X XB. $35,198.90
WA
98406 C. $22,110.00
Eric
Nylund
Engineer's Estimate $3,300,000 ‐ 3,700,000
AGENDA ITEM #7. b)
AB - 2082
City Council Regular Meeting - 12 Feb 2018
SUBJECT/TITLE: Professional Services Agreement - Baylis Architects
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community Services
STAFF CONTACT: Kelly Beymer, Community Services Administrator
EXT.: 6617
FISCAL IMPACT SUMMARY:
The phase 1 Professional Services Agreement shall not exceed $106,000.
SUMMARY OF ACTION:
In 2017 Council approved funding to be dedicated to the design and construction of the Family First
Community Center, in partnership with the Renton School District, Doug Baldwin and Health Point. Currently
funds expended from that account have been used to hire a project manager (not to exceed $25,000).
The City implemented the RFP process soliciting SOQ's (Statement of Qualifications) to seven architectural
firms with three respondents. The SOQ's were reviewed and scored and the most qualified firm wa s selected,
Baylis Architects. Baylis will provide the early phases of the project to include programming spaces, concept
development, community outreach, schematic design and entitlements. Upon request from the City, Baylis
will provide remaining phases of work through construction administration. The initial phase of the project
under the professional services agreement is not to exceed $106,000.
EXHIBITS:
A. Professional Services Agreement
STAFF RECOMMENDATION:
Authorize the Mayor to execute the Professional Services Agreement for Baylis Architects.
AGENDA ITEM #7. c)
THISAGREEMENT,dated________________________,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andBaylisArchitects,INC(“Consultant”),aWashingtonCorporation.TheCityandtheConsultantarereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.1.ScopeofWork:ConsultantagreestoprovideArchitecturalDesignServicesfortheFamilyFirstCommunityCenter,RentonWaasspecifiedinExhibitA,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbeequitablyadjustedconsistentwiththeratesasmutuallyagreedbytheParties.3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitA.AllWorkshallbeperformedbynolaterthanSeptember18,2018.4.Compensation:A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothisAgreementshallnotexceed$106O00plusanyapplicablestateandlocalsatestaxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitA.TheConsultantagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitA.Exceptasspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaformspecifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforAGREEMENTFORARCHITECTURALSERVICES,FAMILYFIRSTCENTERCAG--____AGENDA ITEM #7. c)
suchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirementsofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomplywiththeAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeettherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheConsultantforfailureoftheConsultanttoperformtheWorkorforanybreachofthisAgreementbytheConsultant.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.5.Termination:A.TheCityreservesthetighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheeventofsuchterminationorsuspension,ailfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheConsultantpursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,lessallpaymentspreviouslymade.litheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheConsultantanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheConsultant.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.6.WarrantiesAndRightToUseWorkProduct:ConsultantrepresentsandwarrantsthatConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionaland0PAGE2OFIOAGENDA ITEM #7. c)
workmanlikemannerandinaccordancewithallreasonableandprofessionalstandardsandlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingtheWorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaandStandardPlansforRoad,BridgeandMunicipalConstruction).Professionalengineersshallcertifyengineeringplans,specifications,plats,andreports,asapplicable,pursuanttoRCW18.43.070.ConsultantfurtherrepresentsandwarrantsthatallfinalworkproductcreatedforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalworkoftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwouldrestricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanon-exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,anddisplayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’sadaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesofthisAgreementshallbewithoutliabilitytotheConsultant.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,ConsultantshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventConsultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atConsultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsiverecordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.ConsultantshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.IndependentContractorRelationship:0PAGE3OF1OAGENDA ITEM #7. c)
A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,notemployee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthedetails,mannerormeansofWork.Specifically,butnotbymeansoflimitation,theConsultantshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.ConsultantshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheConsultantshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheConsultantistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultantoranyemployeeoftheConsultant.C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,theConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultantretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheConsultant’sfailuretodoso.10.HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmlesstheCity,electedofficials,employees,officers,representatives,andvolunteersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligentacts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementorabreachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedbytheCity’ssolenegligence.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceofthePAGE4OF10AGENDA ITEM #7. c)
ConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’sliabilityshallbeonlytotheextentofConsultant’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrialInsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykindtoCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthisAgreement,orevaluatingtheConsultant’sperformanceoftheWork.12.CityofRentonBusinessLicense:TheConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstandingthroughoutthetermofthisagreementwiththeCity.Informationregardingacquiringacitybusinesslicensecanbefoundat:http://rentonwa.gov/business/defaultaspx?id=548&mid=328.InformationregardingStatebusinesslicensingrequirementscanbefoundat:http://dor.wa.gov/content/doingbusiness/registermybusiness/13.Insurance:Consultantshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.0PAE5or1OAGENDA ITEM #7. c)
D.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.E.ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyConsultantliability,norshaltthemaintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityofConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.G.ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.14.Delays:ConsultantisnotresponsiblefordelayscausedbyfactorsbeyondtheConsultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonablecontroloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshalltheConsultantbedeemedtobeindefaultoftheAgreement.15.SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.16.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CITYOFRENTONCONSULTANTKellyBeymer,Comm.ServicesAdministratorMeredithEverist,PrincipalinCharge1055SouthGradyWayBaylisArchitects0PAGE60F1OAGENDA ITEM #7. c)
Renton,WA9805710801MainStreet,Ste110Phone:(425)430-6603Bellevue,WA98004Phone:425-454-056617.DiscrIminationProhibited:Excepttotheextentpermittedbyabonafideoccupationalqualification,theConsultantagreesasfollows:A.Consultant,andConsultant’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanysensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheConsultantfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.0.TheConsultantisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,worker’scompensation,andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.18.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforConsultant.B.Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.0PAGE7OF1OAGENDA ITEM #7. c)
C.Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequitedforConsultanttoprovideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,ifConsultantemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.E.Thisisanon-exclusiveagreementandConsultantisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheConsultant.19.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorConsultant.B.GeneralAdministrationandManagement.TheCity’sprojectmanagerisRobertEbert.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanagerorhis/herdesignee.C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaConsultantpreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.E,GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityof0PAGE8OF10AGENDA ITEM #7. c)
Renton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.G.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.L.BindingEffect.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.Waiverofbreachofanyprovisionofthis0PAGE9OF1OAGENDA ITEM #7. c)
Agreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONBy:DenisLaw,MayorDateAttestJasonA.SethCityClerkApprovedastoLegalFormShaneMoloneyRentonCityAttorneyContractTemplateUpdated12/29/2017aPAGE100F10CONSULTANTBy:MeredithEverist,PrincipalinCharge2/2/2018DateAGENDA ITEM #7. c)
ARCHITECTS-BrianBrand,AIPbtm\/IICExhibitA57RichardWagner,FAIACELEBRATING45YEARSFamilyFirstCommunityCenterSconeofPreliminaryArchitecturalServices112412018ThefollowingisabriefdescriptionofthearchitecturalservicesthatBaylisArchitectswillprovidefortheearlyphasesofwork.Someofthesewillbepredecessor,whileotherswillbeconcurrent.WeproposetoprovideourservicesonanhourlybasispertheattachedTermsandConditionsofAgreementforArchitecturalServices.WewillnotexceedtheestimatedfeewithoutreceivingauthorizationfromCityofRenton.PhaselDescriptionPercentNot-to-ExceedFeeProgrammIng28%$30,000SincemultipleserviceswillbeprovidedatthenewCommunityCenter,ourfirsttaskwillbetheactualprogrammingofuses.Ourworkwillincludemeetingswitheachofthestakeholderstobetterunderstandtheneedsandgoalsofeachoperationandmeetingcollectivelytoidentifytheopportunitiesforintegratingtheusesanddevelopingaprogramfortheapprovalofall.Thisprogramwillincludeidentificationsofthemanyneeds,thenecessaryandrecommendedsizesofeachuseandthebeneficialadjacencies.Thistaskwiltincludedocumentationoftheusesandsizesandwillincludeagraphicdepictionofthedataintheformofaplan(s)overlaidonthesite.Additionally,thistaskwillincluderesearchanddocumentationofthebulkregulationsoftheexistingzoning,conductingapreliminarymeetingwithcityplanningstafftodeterminethepoliciesapplicabletotheproposeduse,andoutliningtheappropriatepathandlikelytimeline(s)forapproval.ConceptDevelopment35%$37,000Usingtheapprovedprogramandtheinputfromthecityplanningstaff,wewillworkwiththestakeholderstodevelopadesignthatisconsistentwithprogramgoalsforusesandareas,juxtapositions,exterioropenspaces,parkingandsiteimprovements.Itisassumedthattheclientwillhavealandsurveyforteamuseforthisphase.Basedonreviewcommentsofthestakeholders,wewillinitiateconceptualarchitecturaldesigns,showingsiteplan,floorplan(s),roofplan,buildingsectionsand3Dmassingstudies.Whenapprovedbythestakeholders,thesedesignswillbethebasisforthecommunityoutreachprogram,thepre-applicationsubmission10801MainStreet.Suite110IBellevue,WA96004www.BayiisArchitects.comIAGENDA ITEM #7. c)
tothecityplanningstaff,andfortheformalapplicationfordesignreview.Inthisphasewewillalsopreparepreliminaryspecifications,assistwithcostestimatingexercises,andupdatethedesignasneededbasedoncostestimatingfeedback.Phase/DescriptionPercentNot-to-ExceedFeeCommunityOutreach3%$3,000Buildingastrongsenseofownershipbythecommunityfortheprojectisanimportantgoalofthedesignprocess.Tothisend,weproposetoconducttwoopen-housesintheneighborhood.Wewillworkcloselywithcitystaff,whowillhosttheevent,andwewilltaketheleadinpreparingandpresentingtheprojectandleadingtheimportantquestionlconcerns/responsesdiscussion.SchematicDesign18%$79,000TheSchematicDesignworkwillbecomprisedofdesigneffortsnecessaryforpreparationfortheConditionalUsePermitandSitePlan/DesignStandardsReview.WewillprepareSchematicDesigndrawingsshowingthesiteplan,floorplan,sitesections,buildingsections,exteriorelevationsand3Drenderings.TheworkwillincludecoordinationwiththeCivilEngineerandLandscapeArchitect.Itwillalsoincludestakeholderpresentationsandfollowupclarifications.Entitlements16%$17,000Thisphaseoftheworkisallaboutgettingthedesignandenvironmentalapprovalsnecessarytoassurethattheconstructionandbuildingpermitscanadvanceexpeditiouslyandwithminimalchange.ThetasksIncludepreparingandprocessingthePreApplicationConference,theConditionalUsePermit(CUP)andtheSitePlanReviewApplication.ThePre-Appistheinitialcross-checkwiththecityrequirements.TheCUPisnecessaryfortheproposedusetobeintheresidentialneighborhoodandincludesandinvitesapublicprocess.Assuch,lUslikelythattheSitePlan/DesignReviewwillbeprocessedconcurrentwiththeCUP.Therequirementsforeachoftheseprocessesaredescribedintheapplicationforms.Weproposethatourofficewilltaketheleadinpreparingandfilingtheseapplicationsandinprocessingeachwiththecityplanningstaff.Additionaltechnicaldocumentationwillberequired,whichwillincludetheservicesofaland-surveyor,geotechnical,civil,environmentalandtrafficengineers.WeassumethattheseconsultantswillberetainedbytheCityofRenton.TOTALS700%$106,000AGENDA ITEM #7. c)
ARCHITECTSTERMS&CONDITIONSOFAGREEMENTFORARCHITECTURALSERVICESCOMPENSATIONWhencompensationIsbasedonhourlyrates,thefollowingratesshallapply:SeniorPrincipal:$200perhourPrincipal:$170perhourAssociatePrincipal:$150perhourSeniorAssociate:$740pethourAssociate:$135perhourSeniorProjectArchitect:$160perhourProjectArchitect:$125perhourSeniorProjectManager:$130perhourProjectManagerI:$120perhourProjectManagerII:$110perhourJobCaptainI:$100perhourJobCaptainII:$95perhourTechI:$90perhourTechnicalII:$85perhourTechnicalIll:$80perhourTechnicalIV:$75perhourAdministrativeAudits:$75perhourWordProcessing:$60perhourboyII510601MainStreet,#110Bellevue,WA98004{42S5405i36BaylisArchiteciscornBillingratesareadjustedonanannualbasiseachWinterQuarter.ADDITIONALSERVICESIfrequestedbytheClient,theArchitectwillprovideAdditionaiServiceswhicharethoseservicesnotincludedInthescopedescribedunderBasicServices.CompensaiionforAdditionaiServIcesshatlbeatthehourlyratessetoutabove.REIMBURSABLEEXPENSESANDCONSULTANTCHARGESReimbursableExpensesandConsultantChargesareinadditiontocompensationforarchitecturalservices.ReimbursableExpensesareactualprojectexpendituresnecessarytocompletetheservicesandIncludeprinting,computerplots,long-distancecalls,travelcosts,feespaidtogovernmentagencies,models,renderings,andanyotherexpendituresprovidedattheClient’srequest.ConsultantChargesareamountspaidtotengineeringandotherconsultantservicesandrelatedexpensesnotincludedunderBasicServices.ReimbursableExpensesandConsultantChargeswillbebilledatarateof1.15timesaclualexpenditures.SALESFAX...I—.•l_..:.........—..ceoucagictorofoaoionaIacrviccc,isiotincludedInanysumsinthiagreomentendshallbepaidbytheClientintheamourno.......,.roquiroc.PAYMENTSBaefiteshaflbemademonthlyaccordingtothebillingsissuedbytheArchitectandincludecompen3ationforarchitecturalservicesplusflcimbursabloExponocs,ConsultantChargesandanylatecharges.--PaymontIsduouponrccclptofbilling.Amountsunpaidrn-orethanthirty(30)doy3past-Ike-billingperiodendingdatashallbeconsideredtobeindefaulth&l-beer4etechargesof1.5%permonth.AllchargesrefloctodIneachbillingarcconclusivelydeemedtobecorrectandbindingontheClientunlesstheClientwiffiintwonty(20)daysafterhedateofreceiptofthebillingnotifiestheArchltcctInwiltingoftheparticularItemthaI13allegedtobelncorrcct-4heeent-thet--e4etecharge13added,allpaymentsreceivedthereaftershallfirstbecreditedtothelatecharges,endthebatanecshallthenbecreditedto-the-oldestoutstandingbilling.lntheevenfofedefsultInpayment,theArchitectshellhavetheright,uponocvcn(7)days’writtennoticetotheClient,tosuspendorterminatesCrvlao3withoutliability.TERMINATIONThisAgreementmaybeterminatedbyeitherpartyuponseven(7)days’writtennotice.—hl-theeventthatthisAgreementistorminatod,theArchitcotahallbepaidforalloorvlac3performedandexpensesend-chorgs3incurredtothedateofterminationendshallbepaidforthoseservices,expensesendchargesnecessarytoputtheArchitect’sfileandthoseofItsconsultantsinorderandceOWNEflOHIPOFDOCUMENTSProjectregards,designconcepts,drawingsaridspccitications,IncludingelectronicCADdata,areinstrumentsoftheArchitect’sservicefarwhichtheArchitectshallbedoomedauthorandowner,whethertheprojectforwhichtheyaremadeisexecutedornot.ThpCliontshallnotuse,andshallnotpermitanyotherpersonorentitytousc,theInstrumentsofservicaonanyotherprojeet—enanyoxtonaionsoftheproject,orforcompletionoftheprojectintheeventtheArchitecthasnotbeenretainedtoperformservicesduringoonotwction,oxooptwiththeArchitect’swrittenconsentandwithappropriatecompensationto,andprotectionfromliabilityfor,theArchitect.AnyprohibiteduseofthcInstrumentsofserviceshellbeattheClient’ssateriskandwithoutliabilitytotheArchitoctOtitsdirectorsorcmployccs.TheClientmay.however,retaincopiesofthein3trumentsofservice-but-onlyforthepurposeofrecordsandreference.CLIENT-FURNISHEDINFORMATIONTheClientshallprovidefullinformationconcerningItsrequirementsfortheprojects,IncludingaprogramsettingforththeClient’sobjectives,constraints,criteriaandbudget.TheClientshallalsofurnishalegaldescription,aCertifiedLandSurveyshowingboundary,legallimitations,utilities,allimprovementsandtopographyofthesiteandaSoilsReportpreparedbyaGeotechnicalEngineer.Further,theClientshallprovidetheservicesofotherconsultantswhensuchservicesaredeemednecessarybythe012017Pagelof2AGENDA ITEM #7. c)
SubConsultantsConsultantfeesatenotincludedinthisproposal.TheycanbeaddedasanamendmenttothecontractasrequestedbyCityofRenton.WeareassumingtherequestsforconsultantqualificationswillbemanagedbyCityofRenton.WesuggestthatthefollowingconsultantsberetainedbyBaylisArchitectsinaccordancewiththeattachedTermsandConditionsofAgreementforArchitecturalServicesduringthephasesdescribedaboveandsubsequentphasesasneededthroughprojectcompletion:•LandscapeArchitect•CivilEngineer•StructuralEngineer•SustainabilityConsultant•EnergyConsultant•MEPFConsultants•LightingConsultant•InteriorDesignerWeanticipatethefollowingConsultantswillberetaineddirectlybytheCityofRenton:•LandSurveyor•GeotechnicalEngineer•TrafficEngineer•EnvironmentalAssessment•SpecialInspections•BuildingEnvelopeEngineer•ADAConsultant•AcousticalEngineer•TelecommunicationsandSecurityConsultant•SignageConsultant•ArtworkConsultant•HardwareConsultantFuturePhasesUponyourrequestwecanprovideaproposalfortheremainingphasesofwork.TheseincludeDesignDevelopment,PermitandConstructionDocuments,BiddingandNegotiation,andConstructionAdministration.Commonlyfeesforarchitecturalphasesofdesignaredistributedapproximatelyasfollows:SD15%,DD20%,CD40%,B&N5%,andCA20%ofarchitecturalfees.However,thismayvarydependingonspecificprojectneeds.ClosinaWetrulyhopethisproposalmeetsyourneedsandexpectationsandyouarecomfortablewithitsprovisions,Ifyouhaveanyquestionsandlorwouldliketodiscussanyitemfurther,pleasedon’thesitatetocall.AGENDA ITEM #7. c)
TERMS&CONDITIONSOFAGREEMENTFORARCHITECTURALSERVICES(Coiit’d)Architect.AlloftheforegoingshallbefurnishedattheClientsexpense,andtheArchitectshallbeentitledtorelyupontheaccuracyandcompletenessthereof.CONSTRUCTIONCONTROLTheArchitectshallnothavecontrolover,orchargeof,andshallnotberesponsiblefor,constructionmeansandmethods,safetyprecautionsorprogramsinconnectionwiththeconstructionwork,ortheacts,errorsoromissionsorperformanceoftheContractorortheContractor’sfailuretoconstructinaccordancewiththeplansandspecifications.-—-——inth,sflrniprlr’In‘sIIrnAIi+ri.”’.“.I_”]-._l.-r’-”:.tr.LTU.1!LuL.Jk_lL—--‘UJ1iLJIIIIIt’YI.L_...’“ir‘9’il”‘‘Fri.tL.tLIll__ItI...V_iLl._‘-irt’riirirtcci-LttL_.JU,JflLLt.LIJFiii--.-.f..rt,ilu1.’‘!—flirtIIklll1nIêti!iIhiiiilhl’Ijr‘“-r”j‘“‘-A-r![ih.H..1L’-rr’r,:L]tu_ti•t:..,.tDLiJutL..._l.ii9flU1L..t,....1]1llJI$lfl.Ii!JJJLI-iiiimIr.ij1[jljl‘IL.J.J-Z.it”t’-J‘‘r“‘j,.IaIIJuIpkt‘‘k”I’lnthhsAi$-.snisgpthithpIpInfhielimi1tfrmnntIhnII+InnftiintLsi.par.agap4..,“,.......,.rn.-Jw-‘;.,•‘,flfl,‘.,Il,.*.kI,’,,..,iI..i.nn‘JInn(’tnflynnrcnnntwj..flhi_:it...1U...I......_,_.rty.I.IfU....,.._,jiji_ur--..,ji_,.....,.,—......‘.,.......r......•i.i..:.‘‘—•.-,‘-‘‘‘—prj-—II....l..JlL...L,...Jl....,J........_I.....LL.i..,,..L,J.l...,.‘.,‘—-‘-—------.‘—--—‘..-:-—.‘aririri’—-r-‘‘—-—-r“‘“,____-_.J..-‘..—‘.‘‘l’-—--Orjli”,..,w...,.,,..,,.F,l..,........C.,—‘-‘---‘--,.i.a...+;,...r.’..,,ntho_nglesarij‘tr’,,,,,,,...,._j__•,.,,,,‘‘-““z,,rrripHn’“-J_I_‘‘Aiw1r’...J1WLIILi!1lW’NJ!Mbnt.t’rItIt’AT(itlItDfl’lI‘iit”n’iii’iikirIhs1“1yIr1’t’,J11fliI?tl’li1rIn‘i?m1aYtj’iini1,fl!t1lr’“II..._.—r’Il._.if’r’pthrj’afjjajt“‘“.‘s,’,,t,:i,lhi’&1“‘.1tTL,i,LLillLll.l...,,.!...l_.ii‘‘-,.._i_I-.‘,‘“‘“f&idii1l_.]JL..J_.1‘Jll....,,.,,,,i.1_i‘—“ii”ffir‘r’—‘tk.il,fkif,Sd—--’IiL!lI1_1“‘‘‘‘I.tI-Li..i..c’IIJ.ltJN..TI,.,.,....l..,jIfl,L._._..IJ“tr-’———.‘—1...........,pp1IIIICCII1’’r—‘L’Ldflflhi.i,ILUULill1s,...J..,-.I..—r—1....]J.,.,....L.J.........U.....HAZARDOUSMATERIALTheArchitectisnotskilledandhasnotbeenretainedtoprovideanyservicesoropinionsrelatedtohazardousmaterials,pollution.mold,ormildew.TheArchitectassumesnoknowledgeorliabilityinconnectionwiththedetection,handling,placement,removaloranyotheraspectofasbestos,pollutants,mold,mildeworotherhazardousmaterialsorwaste.T+-,ciii,,..i,.j,,..,.JI.._....]._..,._..._,__...IlL_‘]JageesIninrtm”’,‘“‘p-‘__,iiiti’i.tuiiiii........L,.ii’.,,..,..•.,...,._--,._cJjjf-“..‘--‘r-:_:,.....,_-.LJL,-,I..F,....,L.—L.....I.....,..JL,........J,,..L._._....T“.•l...,_...,.,.,..,...,,_,J._..,,.._1.....J_,._...L,......l....,LU11115IJtU1i’iF.mThI.1......_.oiUILIi,,.,,,.....-_..,.....,.lL...l.........,.1...LI........JH....,,..,,......‘-.....,J,nnrcpraen.t.._r,....,..l..C_.—,—‘.....p,,i,cacp,cur.ain,,jjitJJ—....Jl_‘.lL.._Jlll_]_._..._I,“-_,--‘--‘‘.,M1.L..JlLlttheArchitect.BAYLISARCHITECTS,INC.,AWashingtonCorporationCLIENT:COMPANYorINDIVIDUALSignatureCapacityDateRedtPrincipalInChargeTitlet25t2O18DateOf2017Page2of2AGENDA ITEM #7. c)
AGENDA ITEM #7. c)
AB - 2080
City Council Regular Meeting - 12 Feb 2018
SUBJECT/TITLE: Appointment and Employment Agreement of new Chief
Administrative Officer (CAO)
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Human Resources / Risk Management
STAFF CONTACT: Ellen Bradley-Mak, Administrator
EXT.: 7657
FISCAL IMPACT SUMMARY:
None (see below)
SUMMARY OF ACTION:
In anticipation of the upcoming retirement of Jay Covington, Renton’s CAO since 1990, the Prothman
Company was asked to begin recruiting for the position last fall. From that extensive search, four candidates
were invited to interview on January 30. The candidate selected, Robert (Bob) Harrison, is a highly qualified
and experienced city manager. His last position was as the City Administrator for Issaquah from 2010 -2017;
prior to that he was the City manager for the city of Wyoming, Ohio, for 12 years. His education includes a
Master’s degree in Public Administration from the University of Wisconsin-Milwaukee, and a Bachelor’s
degree in Political Science from Marquette University.
We ask that Council confirm the appointment of Bob Harrison as Chief Admini strative Officer, and approve the
attached employment agreement, which contains negotiated terms that are in line with industry standards for
this level of position. The candidate's anticipated start date is May 1, 2018.
EXHIBITS:
Employment Agreement
STAFF RECOMMENDATION:
Confirm the Mayor's appointment of Bob Harrison for the position of Chief Administrative Officer (CAO) in the
Executive Department, and authorize the Mayor to enter into an employment agreement with Mr. Harrison
containing the terms negotiated and recommended by staff.
AGENDA ITEM #7. d)
CITY OF RENTON CHIEF ADMINISTRATIVE
OFFICER
EMPLOYMENT AGREEMENT
2018
AGENDA ITEM #7. d)
1
Employment Agreement
Introduction
This Agreement, made and entered into this _____ day of __________, 2018 by and
between the City of Renton, Washington a municipal corporation, (hereafter ”Employer”)
and Robert Harrison, (hereafter “Employee”) an individual who has the education, training
and experience in local government management, both of whom agree as follows:
Section 1: Term
Employee shall commence employment for Employer on May 1, 2018, as an “at-will”
employee. This Agreement shall remain in full force and effect from date of execution until
Employee’s employment is terminated by the Employer or Employee as provided herein.
Section 2: Duties and Authority
Employer agrees to employ Employee as its Chief Administrative Officer to perform the
functions and duties specified in Renton Municipal Code Section 3-1-2, as such section
may be amended, and to perform such duties in accordance with all applicable laws, City of
Renton policies, and the International City Manager’s Association (ICMA) Code of Ethics,
as such may be amended by the ICMA.
Section 3: Compensation
A. Base Salary: Employer agrees to pay Employee in accordance with Employer’s
applicable Index of Positions and Pay Ranges. Employee’s initial base salary will be set at
Step E of Grade m53 of the Employer’s 2018 Index of Positions and Pay Ranges, which
currently provides for a monthly salary of $15,470.
B. Annual cost of living adjustments and other changes to Employee’s base salary shall be
made in accordance with the City of Renton’s Council discretion, and shall be consistent
with the Employer’s compensation policies for other non-union management positions.
Section 4: Health, Disability and Life Insurance Benefits
A. The Employer agrees to offer Employee medical, dental, and vision insurance for the
Employee and his dependents at the same premium sharing and coverage levels offered to
all other non-union full time management level employees.
B. The Employer agrees to provide Employee with the same life, disability, and other
insurance policies provided to, or as may be provided to, non-union management positions.
Section 5: Paid Leave
Employee shall receive the same paid time off benefits provided to senior management
level non-union employees. Vacation accruals shall be calculated as though Employee has
19 years of service for the City on his first day of employment. Sick leave shall accrue at
the same accrual rates for other non-union employees, and, in addition to such accruals,
Employee shall be provided a starting sick leave bank of 240 hours. Employee shall
AGENDA ITEM #7. d)
2
receive a management leave bank of 56 hours per year, which shall not be prorated in
2018, but shall otherwise be subject to the same rules for use as other senior management
level non-union employees. Accrued balances of paid leave shall be paid to Employee
upon separation from employment in accordance with the same policies, procedures, and
restrictions applicable to other senior management level non-union employees cashing out
paid leave. Currently, vacation leave balances are paid to other such employees at time of
separation, but management leave, sick leave, and personal holidays are not.
Section 6: Automobile
The Employer shall provide access to available City owned and maintained City vehicles
for use by Employee for travel from City Hall to other City worksites or employment related
activities. Compensation for miles driven in Employee’s personal vehicles for employment
related activities shall be provided in accordance with the same policies that apply to other
non-union management employees.
Section 7: Retirement and Deferred Compensation
A. The City will contribute 7% of base wages to 401(a) retirement plan, with the same
record keeper and investment options as the City’s 457 Deferred Compensation plan.
Mr. Harrison may, prior to his date of hire, notify the City that he elects to also have
employee contributions to the plan. Once established, he may not change the employee
contribution rate for the term of his employment.
B. The Employer agrees to provide Employee all current and future benefits provided to
other non-union management staff as stated in the City Personnel Policy and Procedures
unless they are specifically addressed in this agreement. Such benefits are in addition to
the other benefit provisions of this agreement.
Section 8: General Business Expenses
A. Subject to sufficient budget resources, Employer agrees to budget for and to pay for:
1. Professional dues and subscriptions of the Employee necessary for
continuation and full participation in national, regional, state, and local associations, and
organizations necessary and desirable for the Employee’s continued professional
participation, growth, and advancement, and for the good of the Employer; specifically the
Local Government Hispanic Network(LGHN); International City/County Management
Association (ICMA), Washington City/County Management Association (WCCMA) and the
Association of Washington Cities (AWC).
2. Travel and subsistence expenses of Employee, in compliance with city policy, for
professional and official travel, meetings, and occasions to adequately continue the
professional development of Employee and to pursue necessary official functions for
Employer, including but not limited to the ICMA Annual Conference, the ICMA West Coast
Summit, the WCCMA spring and summer conferences, the state league of municipalities,
and such other national, regional, state, and local governmental groups and committees in
which Employee serves as a member;
AGENDA ITEM #7. d)
3
3. Travel and subsistence expenses of Employee, in compliance with city policy, and
with prior approval by the mayor, for short courses, institutes, and seminars that are
necessary for the Employee’s professional development and for the good of the Employer.
B. Employer recognizes that certain expenses of a non-personal but job related nature are
incurred by Employee, and agrees to reimburse or to pay said general expenses. The
Administrative Services Administrator is authorized to disburse such moneys upon receipt
of duly executed expense or petty cash vouchers, receipts, statements or personal
affidavits.
Section 9: Termination
A. Employee shall serve at the pleasure of the Mayor as an “at-will” employee and his
employment and all benefits, rights, and duties thereof may be terminated by the Mayor “for
cause” or “without cause.” Employee may also resign “for cause” or “without cause.”
B. For the purpose of this Agreement, an Employer initiated termination “for cause” shall
occur only upon a finding by the Mayor that Employee:
1. Willfully violated a lawful duty of Employee’s office;
2. Willfully violated local, state, or federal laws while carrying out Employee’s duties
on behalf of Employer;
3. Willfully violated the ICMA Code of Ethics; or
4. Engaged in misconduct or gross misconduct as defined by RCW 50.04.294, as
that section may be amended or recodified.
Such finding must be based upon substantial evidence that the Mayor in good faith
believes to be true and is not based upon an illegal or arbitrary purpose. All other
Employer initiated terminations shall be considered “without cause” for the purposes of this
Agreement.
C. For the purpose of this Agreement, an Employee initiated resignation shall be
considered “for cause” if the Employee is in compliance with all duties and requirements of
this Agreement and the factual basis for Employee’s resignation termination/resignation is:
1. Employer reduced Employee’s base salary or other benefits to a greater relative
degree than the salaries or benefits of department administrators;
2. The Mayor ordered Employee to perform an act that, if performed, would justify an
employer initiated “for cause” termination as defined above;
3. Employee’s resignation is in response to (a) unlawful harassment or
discrimination against Employee, or (b) an offer by Employer for Employee to resign on his
own accord in lieu of Employer terminating Employee without cause. Any other employee
AGENDA ITEM #7. d)
4
initiated employment termination/resignation shall be considered a “without cause”
resignation for purposes of this Agreement.
D. Either party wishing to terminate this Employee’s employment with the Employer “for
cause” shall first notify the other party in writing of the factual “for cause” basis and provide
the other party a reasonable opportunity to be heard and, if possible, a reasonable
opportunity to cure or correct the condition justifying the “for cause” termination. Because
Employee is an “at-will” employee, the notice and reasonable opportunity to be heard and
cure or correct is not a condition precedent to termination of employment. However, failure
to provide such notice and reasonable opportunity to be heard and cure or correct prior to
effectuating a termination shall result in the termination being “without cause” for the
purpose of this Agreement.
Section 10: Termination Pay
A. If Employer terminates Employee’s employment “without cause” or Employee resigns
“with cause,” Employer shall pay Employee “Termination Pay” in addition to all other pay
and benefits Employee is legally entitled to receive for work performed prior to termination.
B. Termination Pay shall consist of a payment equal to six months of Employee’s highest
base monthly salary within the 24 months preceding termination. This Termination Pay
shall be paid in a lump sum unless otherwise agreed to by the Employer and the Employee.
If Termination Pay is payable under the terms of this Section, Employer shall pay for up to
six months, in addition to the Termination Pay, the portion of Employee’s COBRA costs for
the City’s Health, Vision and Dental Insurance Plans that exceed what his premium share
would have been if he was still employed (“COBRA Costs”). COBRA Costs shall be paid
directly by the City towards the premiums on a monthly basis for up to six months after
termination. In the event Employee is reemployed by a new employer within that time or
obtains alternative insurance coverage, Employee shall notify the City and the City will
discontinue paying for COBRA Costs effective upon the start date of Employee’s position
and/or insurance coverage.
C. Termination Pay shall not be paid to Employee if the termination was initiated by the
Employer “with cause” or by the Employee “without cause.”
D. Employee acknowledges and agrees that he has no right to continued employment
under this Agreement and his sole remedy for payment relating to the termination of this
Agreement is limited to the terms under which Termination Pay is or is not available.
Employee further agrees that because he has no right to continued employment and the
negotiated Termination Pay is not for services performed, Termination Pay shall not be
considered wages for purposes of Chapter 49.52 RCW. If Employee files any legal action
or complaint with a regulatory agency seeking damages related to his employment with
Employer or the termination of his Employment, such action shall act as a waiver of any
right Employee may otherwise have to claim Termination Pay. Such waiver shall not apply
with respect to claims filed with the Washington State Employment Security Department for
unemployment compensation or the dispute resolution process in Section 10.E.
AGENDA ITEM #7. d)
5
E. The Mayor shall initially decide whether Employee is eligible under this Agreement to
receive Termination Pay within 14 days of the effective date of Employee’s
termination/resignation. Such decision shall be made and delivered to Employee in writing.
If Employee disputes the Mayor’s finding, Employee shall provide the Mayor written notice
of dispute that identifies the specific basis for the dispute. The written notice of dispute
must be delivered to the Mayor within 14 days of Employee’s receipt of the Mayor’s initial
finding. Within 14 days of receiving the Employee’s notice of dispute, the parties shall
arrange for a meeting or, if agreed by the parties, a mediation session to resolve the
dispute. Unless otherwise agreed, each party shall bear the costs of such mediation or
negotiation, including their attorney’s fees incurred therein.
If the dispute cannot be resolved by negotiation within 45 days of the effective date of
Employee’s termination/resignation, either party may demand binding arbitration of the
dispute with an arbitrator and rules agreed to by the parties. If the parties do not agree to
an arbitrator and rules of arbitration, the dispute shall be settled by binding arbitration in
accordance with the rules of procedures of the American Arbitration Association with a
single arbitrator. Each party shall prepay half the fees charged by the arbitrator. The
prevailing party to such arbitration shall be entitled to recover from the other party its
reasonable attorney’s fees and costs of arbitration, including any prepaid non-refundable
arbitrator fees. The place of arbitration shall be in Renton, Washington, unless otherwise
agreed. Washington state law shall apply and judgment on the award rendered by the
arbitrator may be entered in any court having jurisdiction thereof. The scope of the
arbitration shall be limited to Employee’s right to Termination Pay under this Agreement.
The Arbitrator shall not award any front pay, back pay, or other damages to either party
beyond an award of Termination Pay and reasonable fees and costs.
F. Employer’s obligation to pay Termination Pay under this Section is contingent upon
Employee first accepting and executing an enforceable written waiver and release of all
Employee’s claims, in a form approved by the City Attorney, in which Employee waives and
releases all his claims (known and unknown) against Employer, its officials, employees and
agents that arise out of or relate to Employee’s employment for Employer or the termination
thereof. Such written waiver and release shall be provided to Employee within 14 days of
the Mayor’s or arbitrator’s decision that Employee is eligible for Termination Pay. Any
arbitrator decision to award Termination Pay shall be contingent upon Employee’s
execution of such waiver and release.
Section 11: Resignation
In the event that the Employee voluntarily resigns his position with the Employer, the
Employee shall provide a minimum of 60 days notice unless the parties agree otherwise.
Section 12: Hours of Work
It is recognized that the Employee must devote a great deal of time outside the normal
office hours on business for the Employer, and to that end Employee shall be allowed to
establish an appropriate work schedule that is subject to the approval and changes by the
Mayor.
AGENDA ITEM #7. d)
6
Section 13: Outside Activities
The employment provided for by this Agreement shall be the Employee’s sole employment.
Recognizing that certain outside consulting or teaching opportunities provide indirect
benefits to the Employer and the community, the Employee may elect to accept limited
teaching, consulting or other business opportunities with the understanding that such
arrangements shall not constitute interference with nor a conflict of interest with her
responsibilities under this Agreement.
Section 14: Indemnification
The City shall defend and indemnify Employee pursuant to the terms of Chapter 1-9 of the
Renton Municipal Code.
Section 15: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee
under any law or ordinance.
Section 16: Confidentiality
Employee agrees that his position is a managerial position and acknowledges that he will
occupy a position of confidentiality involving personnel, labor relations and legal matters.
Section 17: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the United
States Postal Service, postage prepaid, addressed as follows:
(1) EMPLOYER: City of Renton Mayor, 1055 South Grady Way, Renton, WA 98057
(2) EMPLOYEE: Robert Harrison, 1822 East Beaver Lake Drive SE, Sammamish, WA
98075.
Alternatively, notice required pursuant to this Agreement may be personally served in the
same manner as is applicable to civil judicial practice. Notice shall be deemed given as of
the date of personal service or as the date of deposit of such written notice in the course of
transmission in the United States Postal Service.
Section 18: General Provisions
A. Integration. This Agreement sets forth and establishes the entire understanding
between the Employer and the Employee relating to the employment of the Employee by
the Employer. Any prior discussions or representations by or between the parties are
merged into and rendered null and void by this Agreement. The parties by mutual written
agreement may amend any provision of this agreement during the life of the agreement.
Such amendments shall be incorporated and made a part of this agreement.
B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as
well as their heirs, assigns, executors, personal representatives and successors in interest.
AGENDA ITEM #7. d)
7
C. Interpretation and Severability. This Agreement shall be interpreted whenever possible
so that all portions herein are consistent and compatible with applicable laws. However,
the invalidity or partial invalidity of any portion of this Agreement will not affect the validity of
any other provision. In the event that any provision of this Agreement is held to be invalid,
the remaining provisions shall be deemed to be in full force and effect as if they have been
executed by both parties subsequent to the expungement or judicial modification of the
invalid provision.
EMPLOYER EMPLOYEE
Denis Law, Mayor Robert Harrison
Attest:
Jason Seth, City Clerk
Approved as to form:
Shane Moloney, City Attorney
AGENDA ITEM #7. d)
AB - 2077
City Council Regular Meeting - 12 Feb 2018
SUBJECT/TITLE: Authorization to Purchase a Fleet Vehicle Approved in the 2018
Budget
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Administration
STAFF CONTACT: Ron Kahler, Fleet Maintenance Manager
EXT.: 2660
FISCAL IMPACT SUMMARY:
The Fleet Maintenance Section obtained a quote to purchase a 12 -passenger vehicle for the Community
Services Department’s Senior Center. The total estimated cost of this purchase is $42,000, which is within the
budgeted amount of $71,000. The vehicle will be purchased from Columbia Ford using the state bid contract
number 05916.
SUMMARY OF ACTION:
This is a request for authorization to purchase a 12-passenger vehicle for the Community Services
Department’s Senior Center, replacing the existing 14 -passenger bus. Replacement of this vehicle is included
in the Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule as part of the 2017 -2018
biennium budget. The new vehicle will be purchased from Columbia Ford using the state bid contract number
05916.
Existing
Vehicle
Year
Purchased
Replacement
Make & Model
Replacement
Cost
Vendor & State
Contract Bid
Number
Champ
Challenger
#B103 2002 Ford Transit T35
$42,000
Columbia Ford
#05916
EXHIBITS:
A. Columbia Ford Quote #2018-1-940
STAFF RECOMMENDATION:
Authorize the purchase of a 12-passenger vehicle from Columbia Ford for an estimated cost of $42,000 using
state bid contract number 05916. The estimated cost of this vehicle is within the budgeted amount of
$71,000. Replacement of this vehicle is included in the Council approved Equipment Rental Fund 501 Vehicle
Replacement and Acquisition Schedule as part of the 2017 -2018 biennial budget.
AGENDA ITEM #7. e)
Vehicle Quote Number: 2018-1-940
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen
700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187
Longview WA 98632 Dealer Email: orders@colford.com
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Quote Notes: Recreation B103
Vehicle Location: Vancouver
Color Options
Oxford White (YZ) - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2018-0417-001 2018 Ford Transit T35 12-Passenger, XL Trim, Low Roof, 60/40 Hinged Passenger Side Cargo
Door, 9000# GVWR, 148 inch WB, 238 inch OL, 82 inch OH, 53 inch IH (X2Z/301A)
1 $29,499.00 $29,499.00
2018-0417-004 15-Passenger Seating (Front plus 4 rows: 2/3/3/3/4) (Available with all roof heights)(765) 1 $1,445.00 $1,445.00
2018-0417-005 Medium Roof - Sliding Passenger Side Cargo Door, 9000# GVWR, 148in WB, 99in OH, 68in IH
(X2C/148WB)
1 $2,599.00 $2,599.00
2018-0417-008 Alternative Engine, 3.5L V6 EcoBoost (99G/446) 1 $1,802.00 $1,802.00
2018-0417-023 Mirrors, Short-Arm Power Adjust Heated Aero Mirror with Turn Signals )(542) 1 $218.00 $218.00
2018-0417-026 Running Board, Passenger Side Cargo Door only (68H) 1 $155.00 $155.00
2018-0417-036 Limited Slip Rear Axle (call dealer for availability)(XXL) 1 $314.00 $314.00
2018-0417-048 Rear Window Defogger (57N) 1 $169.00 $169.00
2018-0417-054 Seating, Cloth with 10-way Heated Power Driver and 2-Way Manual Passenger Seat (includes
front inboard armrests)(Charcoal-21F)(Pewter-21E)(Advise dealer of color preference)
1 $507.00 $507.00
2018-0417-055 XLT Trim Upgrade (includes steel wheels with full silver wheel covers, auto headlamps with
rain-sensing wipers, chrome grille, AM/FM/CD, full carpeting, rear dome lamp with map lights
and theater dimming, rear seat upgrade with recline and inboard armrests, manual driver-side
lumbar support, cruise control with message center, full trip computer and engine hour
meter)(302A)
1 $1,385.00 $1,385.00
2018-0417-059 Audio Package: AM/FM/Single CD, audio input jack, 4in multi-function display, Message Center,
SYNC, USB port, leather wrapped steering wheel with controls for audio and multi-function
display, 4 front speakers, 4 rear speakers) (Must also order XLT Trim Upgrade #302A) (58X)
1 $333.00 $333.00
2018-0417-201 One (1) Extra PATS Key (NO FOB), programmed (DLR) 1 $75.00 $75.00
2018-0417-206 Fire Extinguisher (DLR) 1 $35.00 $35.00
2018-0417-207 Flare Kit (DLR) 1 $54.00 $54.00
2018-0417-208 Floor mats, HD rubber molded, Front (WeatherTech) (DLR) 1 $155.00 $155.00
Quote Totals
Total Vehicles: 1
Sub Total: $38,745.00
8.4 % Sales Tax: $3,254.58
Quote Total: $41,999.58
AGENDA ITEM #7. e)
AB - 2086
City Council Regular Meeting - 12 Feb 2018
SUBJECT/TITLE: Rainier Avenue North Emergency Storm System Replacement Project
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager
EXT.: 7248
FISCAL IMPACT SUMMARY:
The preliminary cost estimate for this work is in the range of $100,000 to $150,000. Actual repair costs will not
be known until the City receives an invoice from the contractor. Project work includes the contractor’s cost,
overtime costs for City staff, and the cost of materials needed for the project purchased by the City. The work
will be funded through the approved 2018 Surface Water Utility Capital Improvement Program budget for
Miscellaneous/Emergency Storm Projects (427.475405) and Small Drainage Projects (427.475015). There is
sufficient funding in the combined budgets to cover this work.
SUMMARY OF ACTION:
State Law requires that, in the event of an emergency when the person designated by the governing body
declares an emergency allowing the waiver of competitive bidding requirements, a written finding of the
existence of an emergency must be made by the governing body and entered into the record no later than
two weeks following the award of the contract. On February 8, 2018, Mayor Law made an emergency
declaration so that the competitive bidding laws could be waived to allow an immediate emergency repair to
the failure of a 36-inch corrugated metal storm system pipe located in 900 block of Rainier Avenue North. The
failure caused a significant sinkhole (12’x15’x15’) to form in the north bound lanes of Rainier Avenue North,
and rendered the street unsafe for traffic. Rainier Avenue North is a major arterial street in the City, with an
average weekday traffic volume of 25,000 vehicles. The failed storm system conveys stormwater runoff from a
large upstream basin and needed to be replaced to prevent upstream flooding. The storm system failure is an
unforeseen circumstance beyond the control of the City that presents a real, immediate threat to the proper
performance of essential municipal public works functions.
The repair work includes roadway excavation of the failed 36-inch storm system pipe, installation of a new 36-
inch storm pipe, replacement of an existing storm system catch basin, trench restoration, and installation of
pavement surfacing on the street. The City has selected Northwest Construction, Inc. to assist the City crews in
performing the emergency repairs. Construction began on February 7, 2018 and was completed by February 9,
2018. Payment to the contractor will be made based upon actual costs using the Force Account method as
specified in section 1-09.6 of the APWA/WSDOT Standard Specifications for Road, Bridge an d Municipal
Construction.
EXHIBITS:
A. Resolution
STAFF RECOMMENDATION:
Adopt a resolution declaring an emergency for the purpose of replacing the storm water infrastructure and
the failed City street in the vicinity of 901 Rainier Avenue North.
AGENDA ITEM #7. f)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, DECLARING AN
EMERGENCY FOR THE PURPOSES OF REPLACING A FAILED A STORM SYSTEM AT
RAINIER AVENUE NORTH.
WHEREAS, the City of Renton owns, operates and maintains the storm systems on
Rainier Avenue North; and
WHEREAS, on or about February 7, 2018, the existing 36‐inch corrugated metal storm
pipe across Rainier Avenue North, located in the 900 block of Rainier Avenue North, has
structurally failed and in need of an immediate replacement; and
WHEREAS, the failed storm system cause a sinkhole to form, which made the street
unsafe for traffic to use Rainier Avenue North, which has an average weekday traffic volume of
25,000 vehicles; and
WHEREAS, the failed storm system conveys runoff from a large upstream basin and
needs to be replace to prevent flooding; and
WHEREAS, the storm system failure is an unforeseen circumstance beyond the control
of the City that presents an immediate threat to the proper performance of the essential
municipal pubic work functions. If immediate action is not taken, it may result in further
material loss or damage to property, bodily injury or loss of life; and
WHEREAS, on February 8, 2018, the Mayor declared an emergency, attached hereto as
Exhibit A, pursuant to the provisions of RCW 39.04.280 and Renton Policy and Procedure
Manual 250‐02, paragraph 6.10.3, to authorize Gregg Zimmerman, Public Works Administrator,
AGENDA ITEM #7. f)
RESOLUTION NO. ________
2
to waive competitive bidding requirements and to award all necessary contracts to address the
emergency for the repair of said section of storm system;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are adopted as findings.
SECTION II. An emergency did exist at the time of the declaration of emergency by
Mayor Denis Law. By these written recitals and findings, the City Council does hereby ratify and
approve the Mayor’s emergency declaration, attached hereto as Exhibit A, to waive competitive
bidding requirements and to award all necessary contracts to address the emergency for the
repair of the aforesaid section of storm system at Rainier Avenue North located in the 900 block
of Rainier Avenue North.
PASSED BY THE CITY COUNCIL this ______ day of ___________________, 2018.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2018.
______________________________
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication: ______________
RES:1758:2/9/18:scr
AGENDA ITEM #7. f)
RESOLUTION NO. ________
3
EXHIBIT A
AGENDA ITEM #7. f)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, DECLARING AN
EMERGENCY FOR THE PURPOSES OF REPLACING A FAILED A STORM SYSTEM AT
RAINIER AVENUE NORTH.
WHEREAS, the City of Renton owns, operates and maintains the storm systems on
Rainier Avenue North; and
WHEREAS, on or about February 7, 2018, the existing 36‐inch corrugated metal storm
pipe across Rainier Avenue North, located in the 900 block of Rainier Avenue North, has
structurally failed and in need of an immediate replacement; and
WHEREAS, the failed storm system cause a sinkhole to form, which made the street
unsafe for traffic to use Rainier Avenue North, which has an average weekday traffic volume of
25,000 vehicles; and
WHEREAS, the failed storm system conveys runoff from a large upstream basin and
needs to be replace to prevent flooding; and
WHEREAS, the storm system failure is an unforeseen circumstance beyond the control
of the City that presents an immediate threat to the proper performance of the essential
municipal pubic work functions. If immediate action is not taken, it may result in further
material loss or damage to property, bodily injury or loss of life; and
WHEREAS, on February 8, 2018, the Mayor declared an emergency, attached hereto as
Exhibit A, pursuant to the provisions of RCW 39.04.280 and Renton Policy and Procedure
Manual 250‐02, paragraph 6.10.3, to authorize Gregg Zimmerman, Public Works Administrator,
AGENDA ITEM #9. a)
RESOLUTION NO. ________
2
to waive competitive bidding requirements and to award all necessary contracts to address the
emergency for the repair of said section of storm system;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are adopted as findings.
SECTION II. An emergency did exist at the time of the declaration of emergency by
Mayor Denis Law. By these written recitals and findings, the City Council does hereby ratify and
approve the Mayor’s emergency declaration, attached hereto as Exhibit A, to waive competitive
bidding requirements and to award all necessary contracts to address the emergency for the
repair of the aforesaid section of storm system at Rainier Avenue North located in the 900 block
of Rainier Avenue North.
PASSED BY THE CITY COUNCIL this ______ day of ___________________, 2018.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2018.
______________________________
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication: ______________
RES:1758:2/9/18:scr
AGENDA ITEM #9. a)
RESOLUTION NO. ________
3
EXHIBIT A
AGENDA ITEM #9. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, VACATING A
PORTION OF N. 38TH STREET BETWEEN MEADOW AVENUE N. AND I‐405
(JAMES TASCA, PETITIONER; VAC 15‐001; PRM‐25‐0064).
WHEREAS, James Tasca (“Petitioner”) has previously submitted two petitions
requesting vacation of a portion of N. 38th Street between Meadow Avenue N. and I‐405 (the
“Street”) under VAC‐06‐002 and VAC‐15‐001, both of which expired according to the terms of
the petitions; and
WHEREAS, the 2015 petition was refiled by Petitioner with the City Clerk on or about
November 28, 2017, and that petition was signed by the owners representing more than two‐
thirds (2/3) of the property abutting upon the Street to be vacated; and
WHEREAS, the City Council, by Resolution No. 4331, passed on January 22, 2018, set
February 12, 2018, at 7:00 p.m., in the City Council Chambers of the City of Renton as the time
and place for a public hearing on this matter; and the City Clerk gave proper notice of this
public hearing as provided by law, and all persons were heard who appeared to testify in favor
or in opposition on this matter, and the City Council considered all information and arguments
presented to it to determine whether the vacation is in the public interest, whether the
property is not required for overall circulation of traffic within the City, and that the requested
vacation is not detrimental to the public health, safety and general welfare; and
WHEREAS, the Administrator of the Department of Community and Economic
Development has considered this petition for vacation, and has found it to be in the public
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
2
interest and for the public benefit, and that it is unlikely that injury or damage to any person
or properties will result from this vacation; and
WHEREAS, on February 12, 2018, the City Council determined that the vacation should
be granted and adopted the recommendation of the Department of Community and Economic
Development to accept compensation at $13,000.00, and waive the initial street vacation fees
as Petitioner paid them as part of the previous petitions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. The following described Street, to wit:
(A portion of N. 38th Street between Meadow Avenue N. and I‐405)
See full description in Exhibit A, and depicted in Exhibit B, attached hereto and
made a part hereof as if fully set forth herein, is hereby vacated.
SECTION II. Compensation is hereby set at $13,000.00 for the Street vacation.
SECTION III. The initial fees for street vacation are hereby waived.
SECTION IV. This ordinance shall be in full force and effect five (5) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title.
A certified copy of this ordinance shall be filed with the King County Recorder’s Office,
and as otherwise provided by law.
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
3
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2018.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2018.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:1983:2/2/18:scr
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
4
EXHIBIT A
VAC 15‐001 LEGAL DESCRIPTION
That portion of North 38th Street (formerly known as SE 86th Street and platted as Griffith
Avenue in C.D. Hillman’s Lake Washington Garden of Eden Division No. 2, according to the
plat thereof recorded in Volume 11 of Plats, Page 64, records of King County, Washington)
lying easterly of Meadow Avenue North (formerly known as 106th Ave SE and platted as
Kenny Boulevard in said plat) and westerly of Interstate 405.
Situate in the Southeast quarter of the Northwest quarter of Section 32, Township 24 North,
Range 5 East, W.M., in the City of Renton, King County, Washington.
AGENDA ITEM # 9. b)
ORDINANCE NO. ________
5
EXHBIIT B
AGENDA ITEM # 9. b)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, VACATING A
PORTION OF N. 38TH STREET BETWEEN MEADOW AVENUE N. AND I‐405
(JAMES TASCA, PETITIONER; VAC 15‐001; PRM‐25‐0064).
WHEREAS, James Tasca (“Petitioner”) has previously submitted two petitions
requesting vacation of a portion of N. 38th Street between Meadow Avenue N. and I‐405 (the
“Street”) under VAC‐06‐002 and VAC‐15‐001, both of which expired according to the terms of
the petitions; and
WHEREAS, the 2015 petition was refiled by Petitioner with the City Clerk on or about
November 28, 2017, and that petition was signed by the owners representing more than two‐
thirds (2/3) of the property abutting upon the Street to be vacated; and
WHEREAS, the City Council, by Resolution No. 4331, passed on January 22, 2018, set
February 12, 2018, at 7:00 p.m., in the City Council Chambers of the City of Renton as the time
and place for a public hearing on this matter; and the City Clerk gave proper notice of this
public hearing as provided by law, and all persons were heard who appeared to testify in favor
or in opposition on this matter, and the City Council considered all information and arguments
presented to it to determine whether the vacation is in the public interest, whether the
property is not required for overall circulation of traffic within the City, and that the requested
vacation is not detrimental to the public health, safety and general welfare; and
WHEREAS, the Administrator of the Department of Community and Economic
Development has considered this petition for vacation, and has found it to be in the public
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
2
interest and for the public benefit, and that it is unlikely that injury or damage to any person
or properties will result from this vacation; and
WHEREAS, on February 12, 2018, the City Council determined that the vacation should
be granted and adopted the recommendation of the Department of Community and Economic
Development to accept compensation at $6,500.00, and waive the initial street vacation fees
as Petitioner paid them as part of the previous petitions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. The following described Street, to wit:
(A portion of N. 38th Street between Meadow Avenue N. and I‐405)
See full description in Exhibit A, and depicted in Exhibit B, attached hereto and
made a part hereof as if fully set forth herein, is hereby vacated.
SECTION II. Compensation is hereby set at $6,500.00 for the Street vacation.
SECTION III. The initial fees for street vacation are hereby waived.
SECTION IV. This ordinance shall be in full force and effect five (5) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title.
A certified copy of this ordinance shall be filed with the King County Recorder’s Office,
and as otherwise provided by law.
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
3
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2018.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2018.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:1983:2/2/18:scr
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
4
EXHIBIT A
VAC 15‐001 LEGAL DESCRIPTION
That portion of North 38th Street (formerly known as SE 86th Street and platted as Griffith
Avenue in C.D. Hillman’s Lake Washington Garden of Eden Division No. 2, according to the
plat thereof recorded in Volume 11 of Plats, Page 64, records of King County, Washington)
lying easterly of Meadow Avenue North (formerly known as 106th Ave SE and platted as
Kenny Boulevard in said plat) and westerly of Interstate 405.
Situate in the Southeast quarter of the Northwest quarter of Section 32, Township 24 North,
Range 5 East, W.M., in the City of Renton, King County, Washington.
AGENDA ITEM # 9. c)
ORDINANCE NO. ________
5
EXHBIIT B
AGENDA ITEM # 9. c)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
2-17-2 OF THE RENTON MUNICIPAL CODE ADDING ONE VOTING MEMBER
FROM THE BENSON HILL NEIGHBORHOOD TO THE AIRPORT ADVISORY
COMMITTEE, AND PROVIDING FOR SEVERABILITY AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS the City was authorized under the 1945 Municipal Airport Act to maintain,
operate, and regulate an airport and any property incidental to its operation; and
WHEREAS, the Airport Advisory Committee was established by Resolution No. 3495 and
codified in the Renton Municipal Code by Ordinance No. 5155, as amended by Ordinance Nos.
5260 and 5450, to enhance communication among the various interests and seek solutions to
aircraft noise and other airport issues; and
WHEREAS, the Airport Advisory Committee is currently comprised of 17 voting
members representing Renton-area neighborhoods, aviation interests, and the City of Renton,
of which seven voting members represent Kennydale, the Highlands, Talbot Hill, North Renton,
South Renton, West Hill, Renton Hill, and Mercer Island neighborhoods; and
WHEREAS, Benson Hill was annexed to the City of Renton in 2008; and
WHEREAS, the demand for access to Renton Municipal Airport has direct impact on the
Benson Hill neighborhood; therefore, it is in the public’s interest that the Benson Hill
neighborhood be represented by a voting member on the Airport Advisory Committee;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I.Section 2-17-2 of the Renton Municipal Code is amended as follows:
AGENDA ITEM # 9. d)
ORDINANCE NO. ________
2
2-17-2 MEMBERSHIP:
The Airport Advisory Committee shall have 17 18 voting members and four non-
voting members. The Airport Advisory Committee shall have the following
representation:
ORGANIZATION NUMBER OF MEMBERS
VOTING MEMBERS
Neighborhood Representatives:
Kennydale 1 member
The Highlands 1 member
Talbot Hill 1 member
North Renton 1 member
South Renton 1 member
West Hill 1 member
Renton Hill 1 member
Mercer Island 1 member
Benson Hill 1 member
Airport Representatives:
Airport Leaseholders 2 members
Airport-At-Large 2 members
Washington Pilot’s Association 1 member
The Boeing Company 1 member
Aircraft Owners’ and Pilots’ Association 1 member
City Council Transportation Committee:1 member
Administrator, Public Works:1 member
NON-VOTING MEMBERS
Renton Municipal Airport Manager:1 non-voting member
City Department Representatives:As needed, non-voting
AGENDA ITEM # 9. d)
ORDINANCE NO. ________
3
WSDOT Aviation Division Representative:1 non-voting member
Federal Aviation Administration Representative:1 non-voting member
The Airport Advisory Committee voting and non-voting members shall be
appointed by the Mayor and confirmed by a majority of the members of the City
Council. In the event the Mayor does not make an initial appointment of an
Airport Advisory Committee member within 45 days of a vacancy in the Airport
Advisory Committee, the City Council President may make the appointment
subject to confirmation by a majority of the members of the City Council.
SECTION II.If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION III.This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2018.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2018.
Denis Law, Mayor
AGENDA ITEM # 9. d)
ORDINANCE NO. ________
4
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:2007:1/2/18:scr
AGENDA ITEM # 9. d)
�\I �, 4°,',,
+ MIIIR
+
EXECUTIVE DEPARTMENT
FNT® ,
MEMORANDUM
DATE: February 12, 2018
TO: Ed Prince, Council President
Members of Renton City Council
FROM: Denis Law, Mayor
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
• On Wednesday, February 7th at approximately 9:30 a.m., a significant sinkhole at
900 Rainier Avenue North was noticed by police. Officer Marty Leverton
immediately contacted the Public Works Maintenance Division to report the
sinkhole affecting the northbound lanes. When maintenance crews arrived on-site it
was discovered that the sinkhole was caused by a failed storm system situated 15
feet deep. Further inspection of the system showed failure across the entire width
of Rainier Avenue North. City maintenance staff was required to close this portion
of Rainier Avenue North in both directions and set up detour routes shortly before
the afternoon commute began. Maintenance crews and the contractor worked non-
stop from Wednesday through Friday to repair the failed storm system and restore
pavement to a drivable condition before reopening the roadway.
• Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at
http://rentonwa.gov/trafficimpacts. Preventative street maintenance, traffic impact
projects, and road closures will be at the following locations:
✓ Monday, February 12th through Friday, February 16th, 7:00 a.m. to 3:30 p.m.
Utility maintenance crews will be conducting preventative sewer line
maintenance along Garden Avenue North. Expect intermittent lane closures
along Garden Avenue North between North 8th Street and Lake Washington
Blvd. (The Landing). Questions may be directed to Wastewater Maintenance
Lead Rocky Sittner at 425-902-2004.
✓ Monday, February 12th through Friday, February 16th, 7:00 a.m. to 3:30 p.m.
Additional truck traffic and hauling will occur in the vicinity of Valley Medical
Hospital related to the construction of the new Medical Office Building.
Questions may be directed to Tom Main at 206-999-1833.
sl
Ed Prince,Council President
Members of Renton City Council
Page 2 of 3
February 12,2018
✓ Monday, February 12th through Friday, February 16th, 9:00 a.m.to 3:00 p.m.
Single lane closure along northbound Talbot Road South between the
northbound 1-405 on-ramp and the southbound 1-405 off-ramp for the 1-405
Direct Connector Project. Questions may be directed to Rohini Nair at 206-999-
1822.
✓ Monday, February 12th through Friday, February 16th, 4:30 a.m.to 12:00 p.m.
Single lane closure along southbound Talbot Road South between the
northbound 1-405 on-ramp and the southbound 1-405 off-ramp for the 1-405
Direct Connector Project. Questions may be directed to Rohini Nair at 206-999-
1822.
✓ Monday, February 12th through Friday, February 16th, 9:00 a.m.to 2:30 p.m.
Expect intermittent lane closures and traffic delays along Talbot Road South (SR
515) related to the 1-405/SR 167 Interchange Direct Connector Project.
In addition, northbound and southbound nighttime lane restrictions and closures
along SR 167 and 1-405 are also scheduled this week related to the project.
Questions may be directed to Craig Smiley, WSDOT I-405/SR 167 Corridor
Communications, at 425-456-8624, or visit the project website at
http://www.wsdot.wa.gov/Projects/1405/SR167ICDirectConnector.
✓ Monday, February 12th through Friday, February 16th, 8:30 a.m. to 3:00 p.m.
Lane closures on SR 169 at 152nd Avenue SE for utility construction. Questions
may be directed to Tom Main at 206-999-1833.
✓ Monday, February 12th through Friday, February 16th. Expect intermittent
daytime lane closures along SE 5th Street from the intersection of SE 5th Street
and SE 6th Street to Pierce Avenue SE to accommodate sidewalk rehabilitation
and replacement. Questions may be directed to Hebe Bernardo at 206-503-
4194.
✓ Monday, February 12th through August 2018, 8:30 a.m. to 4:45 p.m. Additional
construction traffic due to the construction of Sartori Elementary School at the
300 block of Park Avenue North and Garden Avenue North. Questions may be
directed to Patrick DeCaro at 425-207-6013.
✓ Monday, February 12th through December 2018. Road Closure on South 14th
Street between Smithers Avenue South and Davis Avenue South for utility
construction. Questions may be directed to Patrick DeCaro at 425-207-6013.
✓ Monday, February 12th through October 2019. Construction for the Renton Hill
Utility project has commenced and is expected to last 20 months, with
• Ed Prince,Council President
Members of Renton City Council
Page 3 of 3
February 12,2018
anticipated completion in May 2019. Following completion of the utility project,
an overlay of affected surface streets will be conducted as part of the 2019
overlay project. The overlay is scheduled to be completed prior to October 31,
2019.