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AGENDA
City Council Regular Meeting
7:00 PM - Monday, March 5, 2018
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. ADMINISTRATIVE REPORT
4. AUDIENCE COMMENTS
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
5. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of February 26, 2018.
Council Concur
b) AB - 2083 Community Services Department recommends approval of a contract with
Hough Beck & Baird, Inc., in the amount of $493,354.50, for additional design services for
the Sunset Neighborhood Park Phase II project.
Refer to Finance Committee
c) AB - 2096 Utility Systems Division recommends approval of Amendment No. 2 to CAG-15-
137, with Carollo Engineers, Inc., in the amount of $344,916, for additional work
associated with the 2016 Long-Range Wastewater Management Plan.
Refer to Utilities Committee
6. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Transportation Committee: Duvall Ave. NE Improvements Project - Supplemental
Agreement 2
7. LEGISLATION
Ordinance(s) for second and final reading:
a) Ordinance No. 5879: Eric Ressler II Annexation (A-17-001)
8. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
9. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
MEETING CANCELLED
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
February 26, 2018 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, February 26, 2018
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Ed Prince, Council President
Armondo Pavone
Randy Corman
Ryan McIrvin
Ruth Pérez
Don Persson
Carol Ann Witschi
Councilmembers Absent:
None
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Alex Tuttle, Assistant City Attorney
Jason Seth, City Clerk/Public Records Officer
Chip Vincent, Community & Economic Development Administrator
Gregg Zimmerman, Public Works Administrator
Preeti Shridhar, Deputy Public Affairs Administrator
Deb Needham, Emergency Management Director
Chief Kevin Milosevich, Police Department
Commander Kevin Keyes, Police Department
AGENDA ITEM #5. a)
February 26, 2018 REGULAR COUNCIL MEETING MINUTES
SPECIAL PRESENTATION
Renton Police Department Annual Recognition/Promotion of Employees: Chief Kevin
Milosevich recognized the following individuals for outstanding performance in 2017,
recapping each person's achievements:
Officer Eric Gordon ‐ Employee of the 2nd Quarter
Detective Peter Montemayor ‐ Employee of the 3rd Quarter
Officer Patrick Morgan ‐ Employee of the 4th Quarter
Officer Michael Thompson ‐ Officer of the 1st Quarter and Employee of the Year
Sergeant John Awai ‐ Meritorious Service Medal
Commander Jon Schuldt ‐ Promoted to Deputy Chief
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2018 and beyond. Items noted were:
Thursday, March 1, 2018, Highlands Reservoir Project Open House: Join us for an
open house meeting to learn more about the upcoming Highlands Reservoir Project
from 5:30 to 7:00 p.m. at the Renton Highlands Library, 2801 NE 10th Street. The City
is moving forward with the final design and construction of a new, above‐ground
potable water storage tank at their existing reservoir site located at 3410 NE 12th
Street, as well as associated transmission and distribution piping improvements.
Construction is anticipated to begin in 2019. Please attend this open house to learn
more about the project’s design and schedule, ask questions, and provide feedback.
Unable to attend? Please direct your questions and comments to Water Utility
Engineering Manager Abdoul Gafour at 425‐430‐7210 or via e‐mail at
agafour@rentonwa.gov.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of February 12, 2018. Council Concur.
b) AB ‐ 2093 City Clerk reported the results from the February 13, 2018 bid opening for CAG‐17‐
214, City Hall Elevator Modernization project, and submitted the staff recommendation to
accept and award the lowest responsible and responsive bid from R.C. Zeigler Company, Inc.,
in the amount of $1,646,398, for the City Hall Elevator Modernization project. Council Concur.
c) AB ‐ 2087 Administrative Services Department recommended adoption of a resolution
certifying City costs in the Benson Hill Annexation area as exceeding revenues generated in
the area by $3.9 million for the State's previous fiscal year ended June 30, 2017 (the City's
2016 fiscal year); and identified the City's projected annual costs to provide services to the
area as exceeding resources by $5.8 million for the State's fiscal year of July 1, 2018 through
June 30, 2019. Council Concur.
AGENDA ITEM #5. a)
February 26, 2018 REGULAR COUNCIL MEETING MINUTES
d) AB ‐ 2088 Administrative Services Department submitted a request from Sunset Square, a
property management company, for a utility bill adjustment for the service address of 1306
Union Ave NE due to a water leak, and recommended granting the adjustment in the amount
of $3,441.21. Refer to Finance Committee.
e) AB ‐ 2090 Administrative Services Department submitted a request from Les Schwab, service
address of 354 Union Ave NE, for a utility bill adjustment due to a water leak, and
recommended granting the adjustment in the amount of $3,215.04. Refer to Finance
Committee.
f) AB ‐ 2092 City Attorney Department requested authorization for the Mayor to execute all
necessary property transfer documents to align the legal boundaries of the former Highlands
Library property with the short plat recorded under King County recording number
20170519900004, in order to make the property sellable. Council Concur.
g) AB ‐ 2091 Community & Economic Development Department submitted King County
Boundary Review Board Closing Letter regarding the Eric Ressler II Annexation, and
recommended adopting the ordinance finalizing this annexation. The area was pre‐zoned R‐4
(Residential Four Dwelling Units per Acre) in 2007 per Ordinance 5254, which becomes
effective when the annexation ordinance becomes effective. Council Concur.
h) AB ‐ 2085 Community & Economic Development Department recommended expanding the
Multi‐Family Tax Exemption (MFTE) incentive area, provided that new development in the
expanded area includes affordable housing. Refer to Planning Commission and Planning &
Development Committee.
i) AB ‐ 2094 Community Services Department requested authorization to waive a total of
$54,530 in park, shelter rental, parking garage pass, and permit fees for the following 2018
Community Events: Volunteer Dinner; REACH Crop Walk; Farmer's Market; Juneteenth at the
Renton Community Center; Senior ProAM at the Maplewood Golf Course; Renton Car Show;
Renton River Days; Cruz the Loop; Renton, Lindbergh, Hazen, and Liberty High School Golf
Teams; CAST for Kids ‐ Take a Warrior Fishing (9/8/2018); Multicultural Event; Cast for Kids ‐
Take a Warrior Fishing (9/29/18); and Piazza Tree Lighting. Council Concur.
j) AB ‐ 2095 Executive Department recommended approval of an Agreement for Legislative
Services, with Outcomes by Levy, LLC, in the amount of $166,000 per year with a term of May
1, 2018 through December 31, 2020, for additional policy advocacy towards regional, state,
and federal legislative priorities. Refer to Finance Committee.
k) AB ‐ 2089 Public Works Department requested authorization to purchase five replacement
vehicles for the Community and Economic Development Department, in the estimated
amount of $157,545, using state bid contract 05916. The funds to purchase the replacement
vehicles were included in the 2018 mid‐biennial budget adjustment. Council Concur.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA, AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Committee of the Whole: Council President Prince presented a report recommending
concurrence in staff's recommendation that Council amend the ordinance providing protections
against source of income discrimination by:
AGENDA ITEM #5. a)
February 26, 2018 REGULAR COUNCIL MEETING MINUTES
1. Expanding eligible housing subsidy programs to include any subsidy program offered by a
government program, a private nonprofit, or any other assistance program that pays all
or part of a tenant's rent (through direct arrangement between the program and the
owner or lessor of the real property); and
2. Defining "alternative sources of income" as any lawful, verifiable income that comes
from sources other than employment; and
3. Requiring a landlord to subtract any payment from a Section 8 or other subsidy program
from the total monthly rent; and include all sources of income in the tenant's total
income when calculating income screening criteria for any tenant.
4. Giving landlords the discretion to exclude any subsidy program or alternative source of
income from an income‐to‐rent screening if the subsidy/income has a known sunset date
occurring within the lease term.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Finance Committee: Chair Persson presented a report concurring in the staff recommendation to
approve claims and payroll vouchers payments:
1. Accounts Payable – total payment of $10,330,974.38 for vouchers 363444, 363457‐363755;
payroll benefit withholding vouchers 5728‐5729, 5741‐5749 and 363445‐363456; and four wire
transfers.
2. Payroll – total payment of $1,394,628.68 for payroll vouchers which includes 622 direct
deposits and 45 checks (January 16‐31 2018 pay period).
3. Kidder Mathews – total payment of $45,768.77 for vouchers 1325‐1326 and 5574‐5600.
MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolution:
a) Resolution No. 4333: A Resolution was read certifying the City of Renton's authority to
impose a sales and use tax under RCW 82.14.415 as a credit against State sales and use tax,
relating to annexations.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
b) Ordinance No. 5879: Annexing certain territory to the City of Renton (Eric Ressler II
Annexation; File No. A‐17‐001).
MOVED BY MCIRVIN, SECONDED BY WITSCHI, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinance for second and final reading:
c) Ordinance No. 5878: An ordinance was read vacating a portion of N. 38th Street between
Meadow Avenue N. and I‐405 (James Tasca, Petitioner; VAC 15‐001; PRM‐25‐0064).
MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
AGENDA ITEM #5. a)
February 26, 2018 REGULAR COUNCIL MEETING MINUTES
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADJOURN. CARRIED. TIME:
7:26 P.M.
Jason A. Seth, CMC, City Clerk
Jason Seth, Recorder
Monday, February 26, 2018
AGENDA ITEM #5. a)
Council Committee Meeting Calendar
February 26, 2018
March 5, 2018
Monday
5:30 PM Transportation Committee, Chair Corman – Council Conference Room
1. Duvall Ave. NE Improvements Project – Supplemental Agreement 2
2. Emerging Issues in Transportation
6:00 PM Community Services Committee, Chair Pérez – Council Conference Room
1. Renton Municipal Arts Commission – Policy Review
2. Dog Park Discussion
3. Henry Moses Aquatic Center Discussion
4. Emerging Issues in Community Services
CANCELLED Committee of the Whole, Chair Prince
AGENDA ITEM #5. a)
AB - 2083
City Council Regular Meeting - 05 Mar 2018
SUBJECT/TITLE: Sunset Neighborhood Park Phase II Consultant Design Services
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director
EXT.: 6619
FISCAL IMPACT SUMMARY:
The contract amount for Phase II design services is $493,354.50. The amount available in
316.332043.020.594.76.63.000, including a 2017 Carry Forward and 2018 budgeted funds is $4,321,636.
Estimated costs to close out Phase I construction are $1,249,177 leaving an available remaining balance of
$3,072,459.
SUMMARY OF ACTION:
The consultant contract with Hough Beck & Baird Inc. for Sunset Neighborhood Park Phase II design services
will complete the full park design. Hough Beck & Baird Inc. was the consultant for Phase I design and
construction and additionally prepared all of the presentation graphics which were utilized to successfully
secure two state legislative appropriations totaling over $4.7 million.
Full park design reduces the design and construction from a three-phase project to a two-phase project. A
two-phase project provides cost savings by reducing mobilization and demobilization, having to install
temporary infrastructure improvements and completing final installation of amenities. Impacts to the
neighborhood will be minimized by reducing construction timefram es by one year and benefiting the public by
having a completed, fully accessible park for public enjoyment. Phase II design elements include the water
feature, children's play areas (ages 2-5 and 5-12), teen/adult fitness area, picnic area, gazebo, art, pergola, rain
gardens, completing the perimeter and internal walks, and additional landscaping.
EXHIBITS:
A. Sunset Park Phase II Consultant Services Agreement
B. Master Plan Phase II-2018
STAFF RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute the agreement with Hough Beck & Baird Inc. for Phase II
design services.
AGENDA ITEM #5. b)
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT, dated February_______, 2018, is by and between the City of Renton (the
“City”), a Washington municipal corporation, and Hough Beck & Baird Inc. (“Consultant”), a
Washington Corporation. The City and the Consultant are referred to collectively in this
Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of
the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide professional design services and
construction administration support for Sunset Neighborhood Park Phase II as specified
in Exhibit A dated January 23, 2018 , which is attached and incorporated herein and may
hereinafter be referred to as the “Work.
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such
changes to the Work shall be ordered by the City in writing and the Compensation shall
be equitably adjusted consistent with the rates set forth in Exhibit B, or as otherwise
mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
within three (3) days upon receiving thee Notice to Proceed, pursuant to Exhibit A. All
Work shall be performed by no later than December 31, 2019.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $493,354.50, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly
or flat rate charged by it for its Work shall remain locked at the negotiated rate(s)
unless otherwise agreed to in writing. Except as specifically provided herein, the
Consultant shall be solely responsible for payment of any taxes imposed as a result
of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a
form specified by the City, including a description of what Work has been
performed, the name of the personnel performing such Work, and any hourly labor
AGENDA ITEM #5. b)
PAGE 2 OF 10
charge rate for such personnel. The Consultant shall also submit a final bill upon
completion of all Work. Payment shall be made by the City for Work performed
within thirty (30) calendar days after receipt and approval by the appropriate City
representative of the voucher or invoice. If the Consultant’s performance does not
meet the requirements of this Agreement, the Consult ant will correct or modify its
performance to comply with the Agreement. The City may withhold payment for
work that does not meet the requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the
event of such termination or suspension, all finished or unfinished documents, data,
studies, worksheets, models and reports, or other material p repared by the
Consultant pursuant to this Agreement shall be submitted to the City, if any are
required as part of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be
entitled to payment for all hours worked to the effective date of termination, less all
payments previously made. If the Agreement is terminated by the City after partial
performance of Work for which the agreed compensation is a fixed fee, the City
shall pay the Consultant an equitable share of the fixed fee. This provision shall not
prevent the City from seeking any legal remedies it may have for the violation or
nonperformance of any of the provisions of this Agreement and such charges due to
the City shall be deducted from the final payment due the Consultant. No payment
shall be made by the City for any expenses incurred or work done following the
effective date of termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
AGENDA ITEM #5. b)
PAGE 3 OF 10
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing
the Work in compliance with applicable City standards or guidelines (e.g. design criteria
and Standard Plans for Road, Bridge and Municipal Construction). Professional
engineers shall certify engineering plans, specifications, plats, and reports, as applicable,
pursuant to RCW 18.43.070. Consultant further represents and warrants that all final
work product created for and delivered to the City pursuant to this Agreement shall be
the original work of the Consultant and free from any intellectual property
encumbrance which would restrict the City from using the work product. Consultant
grants to the City a non-exclusive, perpetual right and license to use, reproduce,
distribute, adapt, modify, and display all final work product produced pursuant to this
Agreement. The City’s or other’s adaptation, modification or use of the final work
products other than for the purposes of this Agreement shall be without liability to the
Consultant. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required
by applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City t o audit
expenditures and charges and/or to comply with the Washington State Public Records
Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent
search of all records in its possession or control relating to this Agreement and the
Work, including, but not limited to, e-mail, correspondence, notes, saved telephone
messages, recordings, photos, or drawings and provide them to the City for production.
In the event Consultant believes said records need to be protected from disclosure, it
may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify,
defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to
any claim or litigation related to a Public Records Act request for which Consultant has
responsive records and for which Consultant has withheld records or information
contained therein, or not provided them to the City in a timely manner. Consultant shall
produce for distribution any and all records responsive to the Public Records Act request
in a timely manner, unless those records are protected by court order. The provisions of
this section shall survive the expiration or termination of this Agreement.
AGENDA ITEM #5. b)
PAGE 4 OF 10
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set
forth in this Agreement. The nature of the relationship between the Consultant and
the City during the period of the Work shall be that of an independent contractor,
not employee. The Consultant, not the City, shall have the power to control and
direct the details, manner or means of Work. Specifically, but not by means of
limitation, the Consultant shall have no obligation to work any particular hours or
particular schedule, unless otherwise indicated in the Scope of Work or where
scheduling of attendance or performance is mutually arranged due to the nature of
the Work. Consultant shall retain the right to designate the means of performing the
Work covered by this agreement, and the Consultant shall be entitled to employ
other workers at such compensation and such other conditions as it may deem
proper, provided, however, that any contract so made by the Consultant is to be
paid by it alone, and that employing such workers, i t is acting individually and not as
an agent for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to
Consultant or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,
the Consultant agrees to notify the City and complete any required form if the
Consultant retired under a State of Washington retirement system and agrees to
indemnify any losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the
negligent acts, errors or omissions of the Consultant in its performance of this
Agreement or a breach of this Agreement by Consultant , except for that portion of the
claims caused by the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to
RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence
relative to construction, alteration, improvement, etc., of structure or improvement
attached to real estate…) then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
AGENDA ITEM #5. b)
PAGE 5 OF 10
negligence of the Consultant and the City, its officers, officials, employees and
volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any
kind to City employees or officials. Consultant also confirms that Consultant does not
have a business interest or a close family relationship with any City officer or employee
who was, is, or will be involved in selecting the Consultant, negotiating or administering
this Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good
standing throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328 .
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
AGENDA ITEM #5. b)
PAGE 6 OF 10
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased,
hired or non-owned, with minimum limits of $1,000,000 per occurrence combined
single limit, if there will be any use of Consultant’s vehicles on the City’s Pr emises by
or on behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any p olicy cancellation,
within two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall
the Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return
receipt requested, by facsimile or by nationally recognized overnight courier service.
Time period for notices shall be deemed to have commenced upon the date of receipt,
EXCEPT facsimile delivery will be deemed to have commenced on the first business day
following transmission. Email and telephone may be used for purposes of administering
the Agreement, but should not be used to give any formal notice required by the
Agreement.
AGENDA ITEM #5. b)
PAGE 7 OF 10
CITY OF RENTON
Leslie Betlach
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6619
lbetlach@rentonwa.gov
Fax: (425) 430-6603
CONSULTANT
Dean Koonts, ASLA, Principal
215 Westlake Avenue N.
Seattle, WA 98109
Phone: 206-682-3051
dkoonts@hbbseattle.com
Fax: 206-682-3245
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal,
state and local laws and regulations that may affect the satisfactory completion of
the project, which includes but is not limited to fair labor laws, worker's
compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply
with City of Renton Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
AGENDA ITEM #5. b)
PAGE 8 OF 10
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to
perform the Work, said employee/sub-contractor/assignee will acquire and or
maintain such training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the pro vision
of Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well
as that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Leslie
Betlach. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
AGENDA ITEM #5. b)
PAGE 9 OF 10
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washin gton at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
AGENDA ITEM #5. b)
PAGE 10 OF 10
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either
party’s failure to enforce any provision of this Agreement shall not be a waiver and
shall not prevent either the City or Consultant from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any provision of
this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Denis Law
Mayor
Juliet Vong
President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
_____________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 12/29/2017
AGENDA ITEM #5. b)
Hough Beck & Baird Inc. 215 Westlake Avenue North Seattle, WA 98109-5217 206-682-3051 Phone 206-682-3245 Fax www.hbbseattle.com 23 January 2018
Ms. Leslie Betlach
Parks, Planning and Natural Resources Director
City of Renton
1055 S. Grady Way
Renton, Washington 98057
RE: Sunset Neighborhood Park Phase 2: Scope & Fee
Renton, Washington
Dear Leslie:
Hough Beck & Baird Inc. (HBB) is pleased to submit this proposal to prepare construction documents for Phase 2 of the
Sunset Neighborhood Park. Attached is an exhibit illustrating the scope for the full design of Phase 2. We are confident
that our office, with the support of PND, Rolluda Architects, and Vincent & Helton & Associates, can provide the
professional services required to make Phase 2 of Sunset Neighborhood Park a success.
Generally, the proposed park components include:
Final grading
Adjust and revise stormwater drainage for final build out including subsurface drainage for play area.
Walkways throughout the west and southern edges of the park (pervious concrete with concrete edge)
Design of the Water Feature including pump room, ventilation, water tank, piping, water nozzles and drainage.
Vincent Helton & Associates will provide design of the system to PND who will conduct peer review and incorporate
into Mechnical drawings & specifications.
Three trellises at the ‘event lawn” that will match the trellis at the park entrance adjacent to the library
Benches within central plaza.
Three radial benches under the three trellises.
Picnic gazebo with roof structure to match style of the restroom and the trellises.
Picnic site furnishings in the picnic gazebo structure.
ADA ramp with handrails around picnic gazebo.
Playground (ages 2 to 5 and ages 5 to12) with concrete “parent plaza” area that includes picnic tables and with
rubberized play surfacing.
Outdoor fitness area with rubberized play surfacing.
Street trees and site trees as shown in permit level site plan.
Trees and shrub and groundcover planting for raingardens, buffer planting, and around picnic gazebo.
Sod lawn in remaining lawn areas.
Revisions to the automatic irrigation system for permanent landscape areas
Integrate infrastructure needed for public art piece in the form of a sculpture into the plans.
Installation of single pedestrian light (provided by city).
See Exhibit A for an illustration of the Phase 2 park components to be included.
Our proposed scope of work will permit modification as we progress through the design process. The tasks that we are
proposing for your project includes the following:
Sunset Phase II
Exhibit A
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 2
TASK 1: PROJECT MANAGEMENT
1.1 Monthly Reporting & Invoicing
HBB
Prepare and provide monthly reports with invoices.
PND
Provide monthly invoices with reports of activity to HBB.
Rolluda
Provide monthly invoices with reports of activity to HBB.
Vincent Helton & Associates
Provide monthly invoices with reports of activity to HBB.
1.2 Project Contract, Schedule & Meeting Notes
HBB
Prepare and maintain the project schedule, reference material, project files, notebook, and meeting notes.
Consolidate notes and input from meetings.
Manage contract and scopes of design team.
1.3 Construction Document Submittal Coordination
HBB
Coordinate the 75% and 100% submittal process with the City of Renton and with subconsultants.
Coordinate permit applications with applicable city departments and/or regulatory agencies. The City of Renton will
take lead regarding permit applications internal to the city. HBB will take the lead in the permit process with King
County Public Health for the water feature.
1.4 Quality Control Reviews
HBB
Perform internal and interdisciplinary QC review for each submittal, two (2), and permit applications (up to three (3)).
Provide consolidated comments from HBB and City to subconsultants.
PND
Perform internal document QC for each submittal, two (2), and permit applications (up to three (3)) prior to delivery of
documents for HBB’s interdisciplinary review.
Rolluda
Perform internal document QC for each submittal, two (2), and permit applications (up to three (3)) prior to delivery of
documents for HBB’s interdisciplinary review.
Vincent Helton & Associates
Perform internal document QC for each submittal, two (2), and permit applications (up to three (3)) prior to delivery of
documents for HBB’s interdisciplinary review.
TASK 2: 35% Design Development
2.1 35% Design Development for Picnic Gazebo
HBB
Workshop with Rolluda to develop initial two (2) design sketches/ideas for the Picnic Gazebo.
Provide design review of two (2) designs for the Picnic Gazebo prior to meeting with the City of Renton.
Provide design review of the refined concept prior to meeting with the City of Renton.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 3
Rolluda
Workshop with HBB to develop initial two (2) design sketches/ideas for the Picnic Gazebo.
Prepare two (2) designs for the Picnic Gazebo including 3-D digitally modelling showing scale and proposed finishes.
Refine concept for Picnic Gazebo into a single 3-D digital model that addresses all comments from design team and
the City of Renton.
Provide a final 3-D digital model to the City of Renton that will be used as a basis for the 75% construction document
submittal.
2.2 35% Design Development for Water Feature
HBB
Workshop with Vincent Helton & Associates to develop initial two (2) to three (3) design sketches/ideas for the Water
Feature.
Provide design options of two (2) to three (3) water feature options for review with the City of Renton. Design options
will include a plan rendering with up to two (2) sections/elevations to illustrate the ideas, and also including photo
examples.
Preliminary review the designs of the water feature with King County Public Health (water recreation permit) and
receive comments.
Refine the design of the water feature based on City of Renton and King County Public Health comments.
Provide a final rendered plan with two (2) sections/elevations to the City of Renton that will be used as a basis for the
75% construction document submittal.
PND
Provide structural, mechanical, and potentially electrical feedback and comments of one (1) refined concept for the
water feature focusing on ventilation/penetrations in the pump room.
Rolluda
Provide architectural review regarding alterations to the pump room.
Vincent Helton & Associates
Workshop with HBB to develop initial two (2) to three (3) design sketches/ideas for the Water Feature.
Provide design review and redlined comments of the two (2) to three (3) designs for the Water Feature prior to HBB’s
meeting with the City of Renton.
Provide up to two (2) rounds of design review and comments of the refined concept prior to HBB meetings with the
City of Renton and King County Public Health.
2.3 35% Design Development for Playground and Fitness Areas
HBB
Playground. Provide three (3) design options for playground layouts with equipment for review with the City of
Renton. Design options will include a plan layout with manufacturer photos/cutsheets of equipment to illustrate the
ideas, and photo examples. Equipment will be off-the-shelf, modular products with fall zones provided by
manufacturer (non-custom designed equipment). Plan will also include any suggested patterning in the rubberized
surfacing.
Fitness Areas. Provide two (2) design options of fitness area layouts with equipment for review with the City of
Renton. Design options will include a plan layout with manufacturer photos/cutsheets of equipment to illustrate the
ideas, and photo examples. Plan will also include any suggested patterning in the rubberized surfacing.
Refine the design to a single design of the playground and a single design of the fitness area based on City of
Renton comments.
Provide a final layout for the playground and the fitness area with equipment list to the City of Renton that will be
used as a basis for the 75% construction document submittal.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 4
2.4 35% Design Development Meetings & Workshops
HBB
Prepare for and attend up to three (3) design review meetings/charrettes with the City of Renton to review design
options for Picnic Gazebo, Water Feature, Playground Areas, and Fitness Area.
Prepare for and organize up to five (5) design meetings with subconsultants.
Prepare for and attend one (1) introductory meeting with public artist regarding integration of their art work into the
site plan.
Rolluda
Prepare for and attend up to two (2) design meetings with HBB.
Prepare for and attend up to two (2) meetings with City of Renton (for Picnic Gazebo design and Restroom Pump
Room retrofit) – Combined with Water Feature meetings.
Vincent Helton & Associates
Prepare for and attend up to two (2) teleconference/video conference design meetings with HBB.
Prepare for and attend up to two (2) teleconference/video conference meetings with City of Renton (for Water
Feature & Pump Room design).
TASK 3: 75% SUBMITTAL
3.1 Site Visit & Kick-off Meeting
A kick-off meeting will be held at the beginning of the project and attended by key team members of the project team
and city staff. The goal will be to confirm assignments, lines of communication, design parameters, and project
schedule. The meeting will occur at the project park site.
HBB
Visit the project site with city and/or regulatory agencies to evaluate proposed improvement against existing site
conditions.
Conduct kick-off meeting with the City of Renton.
PND
Attend site visit and kick-off meeting with the City of Renton.
Rolluda
Attend site visit and kick-off meeting with the City of Renton.
3.2 75% Drawings
75% design drawings will be based on Phase 2 of the Sunset Neighborhood Master Plan and detail drawings
developed during Phase 1. Plan drawings and details will be at a 75% level of development.
Drawings will be submitted in PDF format. The Submittal Sets will generally include:
Responsible
Party Drawing Sheets
HBB Cover Sheet
HBB Site Plan Sheet
HBB Demolition Plan and Notes
PND TESC Plan, Notes, and Details
PND Grading & Drainage Plan (for site modifications), Notes, and Details
PND Electrical Plan, Schedule, Notes, and Details for pump room, site modifications (lighting at
trellis and gazebo), and potentially for water feature.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 5
PND and Vincent
Helton &
Associates
Mechanical (Ventilation & Plumbing) Plan, Notes, and Details for Pump Room and Water
Feature (integrated from Vincent Helton & Associates)
PND Site and Hardscape Layout Plan
HBB Planting Plan, Schedule, Notes, and Details
HBB Irrigation Plan, Schedule, Notes, and Details
HBB Urban Design Plan, Schedule, Notes, and Details
HBB Playground & Fitness Area Plan, Schedule, Notes, and Details.
Rolluda Restroom Building Plan (for roof modifications for pump room ventilation), Notes, and Details
Rolluda Picnic Gazebo Plan, Notes, and Details
Rolluda Trellis Plan, Notes, and Details
PND Restroom Structural Plans, Notes, and Details.
PND Picnic Gazebo Foundation, Walls, and Structural Details
PND Trellis Structural Details
3.3 75% Presentations & Graphics (Water Feature, Picnic Gazebo, Playground Areas, and Fitness Areas)
HBB
Provide presentation graphic documents of the Water Feature for inclusion in city presentations to Parks Commission
and Committee of the Whole based on 75% submittal. The documents will include photo boards and rendered plans
and sections/elevations that will be compatible for use in PowerPoint as well as large format printing.
Prepare and coordinate PowerPoint presentation for Parks Commission. Revise presentation for Committee of the
Whole.
Rolluda
Prepare architectural electronic 3D model of picnic gazebo massing concept to illustrate the design intent for
inclusion in city presentations to Parks Commission and Committee of the Whole based on 75% submittal. The
rendering will be compatible for use in PowerPoint as well as large format printing.
3.4 75% Technical Specifications
HBB
Prepare technical specifications (CSI format) based on 75% design documents. Coordinate the inclusion of the city’s
Division 1 “Boiler Plate” specifications. The city will write and complete the Division 1 “Boiler Plate” section. HBB will
provide technical specifications in Word format for the City’s use in creating the project manual.
PND
Prepare 75% technical specifications for civil work (CSI format) based on 75% design documents and provide to
HBB.
Integrate water feature mechanical/electrical for the water feature into specifications as provided by Vincent Helton &
Associates.
Rolluda
Prepare 75% technical specifications for architectural work (CSI format) based on 75% design documents and
provide to HBB.
Vincent Helton & Associates
Prepare 75% technical specification language for water feature mechanical/electrical work based on 75% design
documents and provide to PND.
3.5 75% Cost Estimate
HBB
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 6
Prepare construction cost estimate based on 75% design documents.
PND
Provide construction estimate of civil work based on 75% design documents to HBB.
Rolluda
Provide construction estimate of architectural work based on 75% design documents to HBB.
Vincent Helton & Associates
Provide construction estimate of water feature design work based on 75% design documents to HBB.
3.6 75% Design Meetings
HBB
Prepare for and attend review meeting of 75% submittal (design, plans, and cost estimate) with the City of Renton.
Prepare for and attend up to three (3) design coordination meetings with the design team and/or the City of Renton.
Prepare for and attend up to one (1) meeting with public artist regarding integration of their art work.
PND
Prepare for and attend up to two (2) meetings with design team and/or the City of Renton.
Prepare for and attend up to one (1) meeting with public artist regarding integration of their art work.
Rolluda
Prepare for and attend up to two (2) meetings with design team and/or the City of Renton (for Picnic Gazebo design).
Vincent Helton & Associates
Prepare for and attend up to two (2) teleconference/video conference meetings with design team and/or the City of
Renton (for Water Feature design).
3.7 Permit Support
HBB
Review permit checklists per applicable city departments (Building) to assist City in completing permit applications,
documents, and materials. Necessary exhibits for permit applications will be provided in the 75% and 100% submittal
set.
Coordinate and respond to permit application questions.
Prepare for and attend up to two (2) meetings with applicable city permit departments and/or the City of Renton to
assist the City in completing submittal documents and materials.
Manage Building Permit (Trellises & Picnic Gazebo) submittal drawings and provide to the City of Renton.
Take lead in water feature permit approval by King County Public Health (water recreation permit).
o Review permit checklists and process per King County Public Health to determine documents and materials
required by permit application or approval process. Necessary exhibits for permit applications will be
provided in the 75% and 100% submittal set.
o Attend one (1) “preapplication” review meeting with King County Public Health at 75% submittal.
o Coordinate and respond to King County Public Health permit application questions.
o Prepare for and attend up to two (2) additional meetings with applicable city permit departments and/or the
City of Renton regarding King County Public Health comments and water feature design.
o Manage and submit King County Public Health Permit application (for water feature design).
PND
Prepare for and attend up to two (2) meetings with applicable city permit departments and/or the City of Renton to
assist the City in completing permit submittal documents, and materials (for Picnic Gazebo, Trellis, and Restroom
Pump Room retrofit for building permit).
Provide drawings and necessary documents to support the Building Permit for Picnic Gazebo, Trellises and
Restroom Pump Room retrofit.
Provide drawings and necessary documents to support the King County Public Health (water recreation permit):
water feature items.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 7
Rolluda
Prepare for and attend up to two (2) meetings with the City of Renton to assist City in completing submittal
documents, and materials (for Picnic Gazebo, Trellis, and Restroom Pump Room retrofit for building permit).
Provide drawings and necessary Building Permit documents for Picnic Gazebo, Trellises, and Restroom Pump Room
Retrofit.
Vincent Helton & Associates
Attend up to two (2) teleconference/video conference meetings with the City of Renton and/or other regulatory
agencies as applicable (for Water Feature design).
Provide information and coordination to PND regarding water feature mechanical/electrical system for King County
Public Health (water recreation permit).
TASK 4: 100% SUBMITTAL
4.1 100% Drawings
100% design drawings and details will be based on comments received from city staff, permitting departments, and
regulatory agencies from review of 75% submittal.
Drawings will be submitted in PDF format.
4.2 100% Technical Specifications
HBB
Prepare technical specifications (CSI format) based on 100% design documents. Coordinate the inclusion of the
city’s Division 1 “Boiler Plate” specifications. The city will revise and complete the Division 1 “Boiler Plate” section.
HBB will provide technical specifications in Word format for the City’s use in creating the project manual.
PND
Prepare 100% technical specifications for civil work (CSI format) based on 100% design documents and provide to
HBB.
Integrate water feature mechanical/electrical for the water feature into specifications as provided by Vincent Helton &
Associates.
Rolluda
Prepare 100% technical specifications for architectural work (CSI format) based on 100% design documents and
provide to HBB.
Vincent Helton & Associates
Assist in the preparation of 100% technical specification language for water feature mechanical/electrical work based
on 100% design documents. Provide comments and technical information to PND.
4.3 100% Cost Estimate
HBB
Revise construction cost estimate based on 100% design documents.
HBB will consolidate and prepare the 100% project cost estimate.
PND
Revise and provide construction estimate of civil work based on 100% design documents to HBB.
Rolluda
Revise and provide construction estimate of architectural work based on 100% design documents to HBB.
Vincent Helton & Associates
Revise and provide construction estimate of water feature based on 100% design documents to HBB.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 8
4.4 100% Design Meetings
HBB
Review meeting for 100% submittal (design, plans, and cost estimate) with the City of Renton.
Prepare for and attend up to two (2) design coordination meetings with design team and/or the City of Renton.
Provide up to one (1) meeting with applicable city permitting departments and/or regulatory agencies to assist City in
completing internal permit applications, documents, and materials.
Prepare for and attend up to one (1) meeting with public artist regarding integration of their art work.
PND
Prepare for and attend up to two (2) meetings with design team and/or the City of Renton.
Provide up to one (1) meeting with applicable city permitting departments and/or regulatory agencies to assist City in
completing internal permit applications, documents, and materials.
Rolluda
Prepare for and attend up to two (2) meetings with design team and/or the City of Renton (for Picnic Gazebo design).
Vincent Helton & Associates
Prepare for and attend up to three (3) teleconference meetings with design team, city staff, and/or regulatory
agencies regarding design of Water Feature.
4.5 Permit Support
HBB
Manage team response to permit review comments and assist City in completing documents and materials for permit
reapplications. Necessary exhibits for permit applications will be provided 100% submittal set.
Assist City of Renton in Building Permit preparation and submittal (Picnic Gazebo, Trellis, and Restroom Pump Room
Retrofit).
Prepare for and attend one (1) meeting with King County Public Health regarding revised documents and materials
for permit application for water feature (water recreation permit).
Prepare for and attend up to two (2) meetings with applicable city permitting departments to assist City in completing
permit applications, documents, and materials.
PND
Prepare for and attend up to two (2) meetings with applicable city permitting departments and/or regulatory agencies
to assist City in completing permit applications, documents, and materials.
Provide drawings and documents for Building Permit for Picnic Gazebo, Trellis, and Restroom Pump Room Retrofit.
Provide permit drawings and documents for King County Public Health (Water Feature-Pump Room) (water
recreation permit).
Rolluda
Prepare for and attend up to two (2) meetings with applicable city permitting departments and/or regulatory agencies
to assist City in completing permit applications, documents, and materials (for Picnic Gazebo design).
Provide drawings and necessary Building Permit documents for Picnic Gazebo, Trellis, and Restroom Pump Room
Retrofit.
Vincent Helton & Associates
Prepare for and attend up to one (1) teleconference/video conference meeting with city permitting staff and/or
regulatory agencies (for Water Feature design).
Provide information and coordination to PND regarding water feature mechanical/electrical system.
TASK 5: BIDDING
(Assumes City of Renton CA Manager will take the lead role on this task.)
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 9
5.1 Bid Documents
HBB
Prepare final bid documents for printing, copying and distribution. Final drawings will be submitted as PDFs (full and
half size), and final specifications complied into a digital, single bid document.
Coordinate and provide PDF files to city’s selected plan center(s).
City to be responsible for advertising and distribution of the final bid documents.
5.2 Contractor Questions & Substitution Requests
HBB
Respond to contractor questions relating to the construction documents.
Review of bidder-proposed substitution requests for materials and/or products.
Coordinate the bidding questions with subconsultants.
PND
Provide responses to HBB regarding contractor questions and bidder-proposed substitution requests relating to the
civil, structural, electrical, & mechanical items.
Rolluda
Provide responses to HBB regarding contractor questions and bidder-proposed substitution requests relating to the
architectural items.
Vincent Helton & Associates
Provide responses to HBB regarding contractor questions and bidder-proposed substitution requests relating to the
architectural items.
5.3 Addenda
HBB
Prepare and distribute up to one (1) addenda that may be required to clarify the bid documents.
PND
Prepare addenda that may be required to clarify the bid documents.
Rolluda
Prepare addenda that may be required to clarify the bid documents.
Vincent Helton & Associates
Prepare addenda files that may be required to clarify the bid documents and provide to PND.
5.4 Prebid Meeting
HBB
Attend a prebid meeting at the park site.
TASK 6: CONSTRUCTION ADMINISTRATION ASSISTANCE
(Assumes City of Renton CA Manager will take the lead role on this task.)
6.1 Meetings
HBB
Attend a preconstruction meeting at the park site.
PND
Attend a preconstruction meeting at the park site.
Rolluda
Attend a preconstruction meeting at the park site.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 10
Vincent Helton & Associates
Teleconference/Video Call-in to a preconstruction meeting (potentially through smartphone/tablet access at the park
site).
6.2 Field Reviews
HBB
Attend up to twenty (20) field reviews during the construction process to observe the progress and quality of
construction work.
Provide field reports with each field review.
PND
Attend up to eight (8) field reviews during the construction process to observe the progress and quality of
construction work.
Provide field reports with each field review.
Rolluda
Attend up to six (6) field reviews during the construction process to observe the progress and quality of construction
work.
Provide field reports with each field review.
Vincent Helton & Associates
Provide availability for teleconference/video call-in during two (2) field reviews (potentially through smartphone/tablet
access at the park site).
6.3 Submittals & Requests for Information
HBB
Review and process submittals, product data samples, shop drawings, and other submittals required by the
construction documents for planting, irrigation, site furnishings, playground, hardscape finishes, and water feature
work as directed by City of Renton CA manager.
Review and provide up to twenty (20) written responses to contractor Request(s) for Information (RFI).
PND
Review and process submittals, product data samples, shop drawings, and other submittals required by the
construction documents for structural, electrical, grading, utilities, water feature, and stormwater work as directed by
City of Renton CA manager.
Review and provide up to twenty-five (25) written responses to contractor Request(s) for Information (RFI).
Rolluda
Review and process submittals, product data samples, shop drawings, and other submittals required by the
construction documents for trellises, picnic gazebo, and modifications to pump room as directed by City of Renton
CA manager.
Review and provide up to fifteen (15) written responses to contractor Request(s) for Information (RFI).
Vincent Helton & Associates
Provide support in reviewing submittals related to water feature including pump(s), jets, treatment, storage,
ventilation, and drainage.
Review and assist with up to five (5) written responses to contractor Request(s) for Information (RFI) regarding the
water feature.
6.4 Change Orders
HBB
Prepare up to three (3) change orders during construction.
PND
Prepare up to three (3) change orders during construction.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 11
Rolluda
Prepare up to two (2) change orders during construction.
Vincent Helton & Associates
Assist in the preparation of up to two (2) change orders regarding water feature related items as needed by other
team members during construction.
6.5 Record Drawings
HBB
Prepare landscape architectural record drawings (AutoCAD and PDF formats) based on as-built information provided
by the Contractor.
PND
Prepare civil record drawings (AutoCAD and PDF formats) based on as-built information provided by the Contractor.
Rolluda
Prepare architectural record drawings (AutoCAD and PDF formats) based on as-built information provided by the
Contractor.
TASK 7: ADDITIONAL EXPENSES
Bush, Roed & Hitchings for signed and stamped survey of the park site (as constructed) for Phase 1. Survey will be
provided in as AutoCAD files to HBB and City of Renton. Survey is estimated to by five (5) weeks from field work to
final AutoCAD file deliverable.
DESIGN FEES & EXPENSES
In consideration of the above services, we are proposing the following estimated fee (see Exhibit B for spreadsheet
breakdown). Expenses are included in the consultant fees (see Exhibit B) and consist of transportation, reproduction,
printing, and other costs related to presentation graphic materials and/or in-house quality control review contract
document sets.
Total Cost of Services $ 493,354.50
The above fee is an estimate of how we expect to allocate our time. We reserve the right to move time between phases
as needed to accomplish the overall goals of the project. The above fee assumes that the project will be developed as a
single package. Bid alternates, bid additives, or subsequent repackaging of the project into separate phases is not
included.
ASSUMPTIONS
This proposal is based on the following assumptions:
The survey will be completed and provided in AutoCAD 2015 or later version prior to the start of Task 2.
Artist to provide all design parameters and requirements for all foundation(s) and footing(s) needed for the art piece
to design team. It is assumed that the art piece will not require electrical, mechanical, water or drainage design,
which will be additional services.
The only additional light sources will be in the Trellises and Picnic Gazebo. The city-provided final pedestrian light will
be installed as part of this phase 2.
With the exception of the King County Public Health permit, all permits will be managed and paid for by the city. The
King County Public Health permit will be managed by HBB and paid for by the City. The design team will provide
technical data generated in existing tasks outlined above, as needed, to support permit documentation.
Design of interpretive sign panels is not included.
Redesign of Trellises beyond the design of that provided in Phase 1 is not included.
AGENDA ITEM #5. b)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 12
Final design of the playground equipment and exercise equipment will be coordinated with City of Renton Community
Services Department and based on master plan information. No additional community open houses will be required.
Final design of the picnic gazebo and water feature will be coordinated with the City of Renton Community Services
Department. No additional community open houses will be required.
If an addendum during bidding is required, the addendum will be issued separately and not be folded into a new
conformed bid set.
We are very excited about working with the city of Renton on this project, and we are prepared to negotiate any
adjustments in design services to meet the requirements of the project. If you have any questions regarding the above
proposal, please call.
Best regards,
HOUGH BECK & BAIRD INC.
Dean W. Koonts, ASLA
Principal
Attachments: EXHIBIT A. Sunset Neighborhood Park Phase 2
EXHIBIT B. Fee Spreadsheet
AGENDA ITEM #5. b)
AGENDA ITEM #5. b)
EXHIBIT B
Project:
Owner:
Prime Firm:
Date:
HBB PND Rolluda Vincent Helton
TASK 1.$32,411.38 11,780.00$ $4,180.00 $2,940.00
TASK 2.$28,384.21 2,000.00$ $23,900.00 $4,800.00
TASK 3.$44,071.30 53,460.00$ $43,410.00 $10,320.00
TASK 4.$22,416.36 45,740.00$ $23,720.00 $8,120.00
TASK 5.$6,674.69 6,620.00$ $6,320.00 $2,000.00
TASK 6.$35,451.56 29,115.00$ $15,400.00 $3,120.00
1,700.00$ 1,200.00$ 500.00$ -$
5,000.00$
171,109.50$ 154,915.00$ $117,430.00 31,300.00$
18,600.00$
493,354.50$
Sunset Park Phase 2
City of Renton
Hough Beck & Baird Inc. (HBB)
01/23/18
PROJECT MANAGEMENT
Summary
TOTAL CONTRACT COST
Reimbursable Expenses
SUBTOTAL
35% DESIGN DEVELOPMENT
75% SUBMITTAL
100% SUBMITTAL
BIDDING
CONSTRUCTION ADMINISTRATION ASSISTANCE
TASK 7. ADDITIONAL EXPENSES
Bush, Roed & Hitchings (Survey)
Mechanical (PND Subconsultant)
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AGENDA ITEM #5. b)
EXHIBIT B
Project:
Owner:
Firm:
Date:
Principal PM / LA Design Comp./ Tech Business Dev. Admin.
$ 191.78 $ 139.47 $ 83.15 $ 71.08 $ 107.29 $ 65.71
TASK 1.60 118 44 0 0 12 $32,411.38
1.1 Monthly Reporting & Invoicing 612
1.2 Project Schedule & Meeting Notes 40 38
1.3 Submittal Coordination 32 6
1.4 Quality Control Reviews 60 40
TASK 2.9 106 71 84 0 0 $28,384.21
2.1 35% Design Development for Picnic Gazebo 1248 4
2.2 35% Design Development for Water Feature 4232630
2.3 35% Design Development for Playground and Fitness 4401850
2.4 35% Design Development Meetings & Workshops 19 19
TASK 3. 5 122 154 187 0 0 $44,071.30
3.1 Site Visit & Kick-Off Meeting 66
3.2 75% Drawings 1 32 56 115
3.3 75% Presentations & Graphics 110440
3.4 75% Technical Specifications 11640
3.5 75% Cost Estimate 24832
3.6 75% Design Meetings 24 8
3.7 Permit Support 30 32
TASK 4.3 83 79 52 0 0 $22,416.36
4.1 100% Drawings 1192732
4.2 100% Technical Specifications 11632
4.3 100% Cost Estimate 14812
4.4 100% Design Meetings 14 4
4.5 Permit Support 30 8 8
TASK 5.2 15 24 31 0 0 $6,674.69
5.1 Bid Documents 13819
5.2 Contractor Questions & Substitution Requests 44
5.3 Addenda 14812
5.4 PreBid Meeting 44
TASK 6.3 160 122 34 0 0 $35,451.56
6.1 Meetings 66
6.2 Field Reviews 80 40
6.3 Submittals & Requests for Information 15040
6.4 Change Orders 1122014
6.5 Record Drawings 1121620
82 604 494 388 0 12
$15,725.96 $84,239.88 $41,076.10 $27,579.04 $0.00 $788.52 $169,409.50
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.1,700.00$
171,109.50$
Sunset Park Phase 1
City of Renton
Hough Beck & Baird Inc. (HBB)
01/23/18
TOTAL COST OF SERVICES
Reimbursable Expenses
TASK
SUBTOTAL
Total Cost
Scope of Work
Total Hours
PROJECT MANAGEMENT
35% DESIGN DEVELOPMENT
75% SUBMITTAL
100% SUBMITTAL
BIDDING
CONSTRUCTION ADMINISTRATION ASSISTANCE
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AGENDA ITEM #5. b)
EXHIBIT BProject: Owner:Firm:Date:Senior Engineer VII PICSenior Engineer IV PM/CIVILSenior Engineer VI StructuralSenior Engineer IV StructuralSenior Engineer IISenior Engineer IStaff Engineer IVSenior Environmental Scientist 1 / Permit ReviewElectrical HPeCAD Designer VIAdmin Technician IV $ 190.00 $ 150.00 $ 175.00 $ 150.00 $ 130.00 $ 120.00 $ 110.00 $ 95.00 $ 105.00 $ 115.00 $ 95.00 TASK 1.1330400021 90911,780.00$ 1.1 Monthly Reporting & Invoicing918 9991.2 Project Schedule & Meeting Notes1.3 Submittal Coordination1.4 Quality Control Reviews4124 12TASK 2.2800000 4002,000.00$ 2.1 35% Design Development for Picnic Gazebo2.2 35% Design Development for Water Feature2842.3 35% Design Development for Playground and Fitness Areas2.4 35% Design Development Meetings & WorkshopsTASK 3. 17 66 16 60 0 0 100 4 48 102 4 53,460.00$ 3.1Survey 23.2 Site Visit & Kick-Off Meeting442 43.3 75% DrawingsTESC (2 Plans + 1 Note)21216Grading & Drainage (2 Plans + 1 BRC Plan+2 details)1 5 28 24Electrical (Pergola & Gazebo)1632Mechanical - Coordination446Structural - Picnic Gazebo ( 3 drawings)11042420Structural - Trellis (3 drawings)1321020Hardscape (2 Plans)1 2 12 163.4 75% Presentations & Graphics3.5 75% Technical Specifications2826 16 8 43.6 75% Cost Estimate1 8 2 10 24 43.7 75% Design Meetings (3 meetings)3626 43.8 Permit Support 2624 4TASK 4.11 41 9 54 0 0 106 2 58 81 6 45,740.00$ 4.1 100% Drawings0TESC (2 Plans + 1 Note)41212Grading & Drainage (2 Plans + 1 BRC Plan+2 details)1 4 24 16Electrical1336 12Mechanical - Coordination665Structural - Picnic Gazebo ( 3 drawings)1621612Structural - Trellis (3 drawings)021612Hardscape (2 Plans)212124.2 100% Technical Specifications1418 16 12 4TASK SUBTOTALPROJECT MANAGEMENT35% DESIGN DEVELOPMENT75% SUBMITTAL100% SUBMITTALSunset Park Phase 1City of RentonPND01/23/18Scope of Work 3 of 7O:\Marketing\Proposals\Proposals\17-066 Sunset Park Ph2 CD & CA\Sunset Park Ph2 Fee - Finalized wPND.xlsxAGENDA ITEM #5. b)
EXHIBIT BSenior Engineer VII PICSenior Engineer IV PM/CIVILSenior Engineer VI StructuralSenior Engineer IV StructuralSenior Engineer IISenior Engineer IStaff Engineer IVSenior Environmental Scientist 1 / Permit ReviewElectrical HPeCAD Designer VIAdmin Technician IV $ 190.00 $ 150.00 $ 175.00 $ 150.00 $ 130.00 $ 120.00 $ 110.00 $ 95.00 $ 105.00 $ 115.00 $ 95.00 TASK SUBTOTALScope of Work 4.3 100% Cost Estimate1214 16 64.4 100% Design Meetings (4 meetings)4824 4244.5 Permit Support2216 16 2TASK 5.410410001208006,620.00$ 5.1 Bid Documents5.2 Contractor Questions & Substitution Requests2626 8 45.3 Addenda2424 4 45.4 PreBid MeetingTASK 6.6 42 9 38 0 0 76 0 40 16 0 29,115.00$ 6.1 Meetings2222 06.2 Field Reviews8246.3 Submittals & Requests for Information24 2 24 24 246.4 Change Orders418 12 86.5 Record Drawings4444 16 81653 197 42 162 0 0 315 6 167 199 19 1160$10,070.00 $29,550.00 $7,350.00 $24,300.00 $0.00 $0.00 $34,650.00 $570.00 $17,535.00 $22,885.00 $1,805.00148,715.00$ SubconsultantMechanical5,000.00$ Reimbursable ExpensesMileage, parking, reproduction, printing, and other project related costs.1,200.00$ 154,915.00$ Total HoursTotal CostCONSTRUCTION ADMINISTRATION ASSISTANCEBIDDING4 of 7O:\Marketing\Proposals\Proposals\17-066 Sunset Park Ph2 CD & CA\Sunset Park Ph2 Fee - Finalized wPND.xlsxAGENDA ITEM #5. b)
EXHIBIT B
Project:
Owner:
Firm:
Date:
Principal PM Proj Arch Designer III Designer II Admin.
$ 150.00 $ 140.00 $ 110.00 $ 80.00 $ 70.00 $ 75.00
TASK 1.10180200$4,180.00
1.1 Monthly Reporting & Invoicing
1.2 Project Schedule & Meeting Notes 12
1.3 Submittal Coordination
1.4 Quality Control Reviews (5 ttl submittals)10 6 2
TASK 2.4 56 62 108 0 0 $23,900.00
2.1 35% Design Development for Picnic Gazebo
Workshop w/HBB to dev 2-3 Picnic Gazebo concepts 44
Prep 2 designs for Picnic Gazebo incld 3-D modelling 2 121232
Refine pref concept 3-D, incorp City & Team comments 2 101025
Provide final 3-D rendering 4816
2.2 35% Design Development for Water Feature
Provide arch review re: pump room alterations 64
2.3 35% Design Development for Playground & Fitness Areas
2.4 35% Design Development Meetings & Workshops
Prep and attend up to 2 design mtgs w/HBB 81216
Prep & attend up to 2 mtgs w/City for Pic Gaz & Pump Rm 12 12 19
TASK 3. 8 125 101 170 0 0 $43,410.00
3.1 Survey
3.2 Site Visit & Kick-Off Meeting
Attend site visit & kickoff mtg with City 33
3.3 75% Drawings
Restrm Bldg Plan, Notes, & Details 22626
Picnic Gazebo Plan, Notes, & Details 2 163240
Trellis Plan, Notes, & Details 2 8 16 28
3.4 75% Presentations & Graphics
Prep 3-D model of Pic Gazebo for City present. to COW 440
3.5 75% Technical Specifications
Prep 75% specs 40
3.6 75% Cost Estimate
Prep 75% Cost Est for architectural elements 24
3.7 75% Design Meetings
Prep & attend up to 2 mtgs w/design tm and City 12 12 24
3.8 Permit Support
Prep & attend up to 2 mtgs w/City to assist w/permitting 12 24
Provide dwgs & necessary permit docs 24812
TASK 4.8 76 76 44 0 0 $23,720.00
4.1 100% Drawings
Restrm Bldg Plan, Notes, & Details 2412
Picnic Gazebo Plan, Notes, & Details 2412
Trellis Plan, Notes, & Details 2412
4.2 100% Technical Specifications
Prep 100% specs 24
4.3 100% Cost Estimate
Revise Cost Est 12
4.4 Design Meetings
Prep & attend up to 2 mtgs w/design team and City 12 12 16
4.5 Permit Support
Prep & attend up to 2 mtgs w/ applicable City permit depts 12 16 12
Provide dwgs & nec bldg permit docs 2 4 12 16
TASK 5.0 8 24 32 0 0 $6,320.00
5.1 Bid Documents
5.2 Contractor Questions & Substitution Requests
Provide resp to HBB re contractor questions/sub requests 4168
5.3 Addenda
TASK SUBTOTAL
PROJECT MANAGEMENT
35% DESIGN DEVELOPMENT
75% SUBMITTAL
100% SUBMITTAL
BIDDING
Sunset Park Phase 2
City of Renton
Rolluda Architects
01/23/18
Scope of Work
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AGENDA ITEM #5. b)
EXHIBIT B
Principal PM Proj Arch Designer III Designer II Admin.
$ 150.00 $ 140.00 $ 110.00 $ 80.00 $ 70.00 $ 75.00 TASK SUBTOTALScope of Work
Prep addenda 4824
5.4 PreBid Meeting
TASK 6.2 46 70 12 0 0 $15,400.00
6.1 Meetings
Attend Precon 44
6.2 Field Reviews
Attend up to 6 field reviews 18 18
6.3 Submittals & Requests for Information
Review/process submittals 824
Review/respond to RFIs 824
6.4 Change Orders
Prepare up to 2 change orders 4
6.5 Record Drawings
Prepare record dwgs 24 12
32 329 333 368 0 0
$4,800.00 $46,060.00 $36,630.00 $29,440.00 $0.00 $0.00 $116,930.00
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.500.00$
$117,430.00TOTAL COST OF SERVICES
CONSTRUCTION ADMINISTRATION ASSISTANCE
Reimbursable Expenses
Total Hours
Total Cost
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AGENDA ITEM #5. b)
EXHIBIT B
Project:
Owner:
Firm:
Date:
Principal PM Design Comp./ Tech Business Dev. Admin.
$ 140.00 $ 120.00 $ 80.00 $ 100.00 $ 100.00 $ 100.00
TASK 1.0 15 14.25 0 0 0 $2,940.00
1.1 Monthly Reporting & Invoicing
1.2 Project Schedule & Meeting Notes
1.3 Submittal Coordination
1.4 Quality Control Reviews 15 14.25
TASK 2.0 30 15 0 0 0 $4,800.00
2.1 35% Design Development for Picnic Gazebo
2.2 35% Design Development for Water Feature 15 7.5
2.3 35% Design Development for Playground and Fitness Areas
2.4 35% Design Development Meetings & Workshops 15 7.5
TASK 3. 0 40 69 0 0 0 $10,320.00
3.1 Survey
3.2 Site Visit & Kick-Off Meeting
3.3 75% Drawings 15 45
3.4 75% Presentations & Graphics
3.5 75% Technical Specifications 2 8
3.6 75% Cost Estimate 2 8
3.7 75% Design Meetings 9 2
3.8 Permit Support 12 6
TASK 4.0 45 34 0 0 0 $8,120.00
4.1 100% Drawings 16 8
4.2 100% Technical Specifications 2 8
4.3 100% Cost Estimate 2 8
4.4 100% Design Meetings 9 2
4.5 Permit Support 16 8
TASK 5.0 10 10 0 0 0 $2,000.00
5.1 Bid Documents
5.2 Contractor Questions & Substitution Requests 8 2
5.3 Addenda 2 8
5.4 PreBid Meeting
TASK 6.0260000$3,120.00
6.1 Meetings 2
6.2 Field Reviews 4
6.3 Submittals & Requests for Information 16
6.4 Change Orders 4
6.5 Record Drawings
0 166 142.25 0 0 0
$0.00 $19,920.00 $11,380.00 $0.00 $0.00 $0.00 $31,300.00
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.-$
31,300.00$
Sunset Park Phase 1
City of Renton
Vincent Helton & Associates
01/23/18
Scope of Work TASK
SUBTOTAL
Total Hours
Total Cost
Reimbursable Expenses
TOTAL COST OF SERVICES
PROJECT MANAGEMENT
35% DESIGN DEVELOPMENT
75% SUBMITTAL
100% SUBMITTAL
BIDDING
CONSTRUCTION ADMINISTRATION ASSISTANCE
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AGENDA ITEM #5. b)
Adopted: November 3, 2014
Amended: November 15, 2016
0 20 40 80 feetN
Sunset Neighborhood Park Master Plan
Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation
PHASE I
under construction
(substantial completion Mar. 2018)
PHASE II
$3.05 Million
LEGEND
NE 10
T
H
S
T
SUNSET LN NESUNSET LN NESUN
S
E
T
LN
N
E
G
L
ENWOO
D
A
V
E
HARRINGTON
AVEHARRINGTON AVERenton Highlands Library
Market Rate Housing / Mixed UseMarket Rate Housing
Market Rate Housing
RHA HousingRHA Housing
RHA Housing
Teen / Adult Fitness
Pervious Pavement with 6” Concrete Curb Edges
Native Evergreen Tree, Typ.
Street Tree, Typ.
Pergola Structure with Curved Benches
Performance Seating / Open Space Lawn
Water Feature
Bench with Planters
Viewing / Picnic Gazebo
“Stage Area”
Load / Unload
Playground (5-12 yr)
Playground (2-5 yr)Curbs and Step-Off Pads Installed During Sunset Lane NE Construction
Art Location
Entry Sign
Restroom with Pergola Structure over Breezeway
Existing Raingardens
Pergola with Free Library and Seating
Curved Bench with Interpretive Sign
Raingarden, Typ.
Art Location
Accent Tree, Typ.
Picnic Area
PHASE I
(substantial completion,
Mar. 2018)
PHASE II
Phase II
AGENDA ITEM #5. b)
AB - 2096
City Council Regular Meeting - 05 Mar 2018
SUBJECT/TITLE: Amendment No. 2 to CAG-15-137 with Carollo Engineers, Inc. for the
2016 Long-Range Wastewater Management Plan
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for Amendment No. 2 to CAG-15-137 in the amount of $344,916, is available from the proposed 2017
Wastewater Utility Capital Improvement Program budget carry forward for the Long-Range Wastewater
Management Plan Project (426.465415) and the Operations Master Plan Project (426.465416). There is
sufficient funding in the combined budgets to cover this amendment.
SUMMARY OF ACTION:
As part of the Long-Range Wastewater Management Plan updates, areas were identified as needing further
development. Upon completion of the initial capacity analysis using the existing hydraulic model, it was
discovered that the list of potential capital projects needed were not specific as to when the improvements
would be triggered. This amendment provides flow monitoring of portions of our system and recalibrating the
hydraulic model, allowing us to better understand the flows within our system, to de velop both the 6-year and
20-year Capital Improvement Programs required by our plan and better identify timelines for necessary
improvements.
This amendment will also create development standards to be utilized by the development community.
Wastewater standards currently exist within multiple locations, documents, and specifications. The intent of
this work is to provide a single source where the development community can go to see all standards related
to the wastewater system, including standard details, special provisions, standard specifications and special
requirements that are typical for the wastewater system. A central location for these standards will help City
staff and the development community to better understand the requirements for our sys tem.
EXHIBITS:
A. Amendment No. 2
STAFF RECOMMENDATION:
Execute Amendment No. 2 to CAG-15-137 with Carollo Engineers, Inc. in the amount of $344,916 for the 2016
Long-Range Wastewater Management Plan.
AGENDA ITEM #5. c)
AMENDMENT NO. 2 TO AGREEMENT FOR 2016 LONG-RANGE
WASTEWATER MANAGEMENT PLAN CAG-15-137
THIS AMENDMENT, dated February 12, 2018, is by and between the City of Renton (the “City”),
a Washington municipal corporation, and Carollo Engineers, Incorporated (“Consultant”), a
Delaware corporation. The City and the Consultant are referred to collectively in this Amendment
as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last
date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-15-137, dated
June 23, 2015, to provide necessary services for the 2016 Long-Range Wastewater Management
Plan (referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
time for performance, and change the compensation in order to address additional work items
identified to complete the update to the Long-Range Management Plan.
NOW THEREFORE, It is mutually agreed upon that CAG-15-137 is amended as follows:
1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A-2, which is attached and incorporated herein. Additional work includes addressing
additional planning considerations, system capacity analysis, mini-basin system model
update, flow monitoring, hydraulic model calibration, development of standard details
and specifications, and additional public outreach.
2. Time of Performance: Section 5, Time of Beginning and Completion, is amended pursuant
to the schedule(s) set forth in Exhibit B-2. All Work shall be performed by no later than
March 31, 2019.
3. Compensation: Section 6, Payment, is amended so that the maximum amount of
compensation payable to Consultant is increased from $203,038 to $547,954, plus any
applicable state and local sales taxes. The additional compensation shall be paid based
upon Work actually performed according to the rate(s) or amounts specified in Exhibit C-
2 of the Agreement, which is attached and incorporated herein.
4. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
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AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
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AGENDA ITEM #5. c)
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AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
PAGE 2 OF 2
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Denis Law
Mayor
Lara R. Kammereck, P.E.
Vice President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
_____________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 12/29/2017
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
AGENDA ITEM #5. c)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ANNEXING CERTAIN
TERRITORY TO THE CITY OF RENTON (ERIC RESSLER II ANNEXATION; FILE NO. A‐
17‐001).
WHEREAS, under the provisions of RCW 35A.14.120, as amended, a written annexation
petition was presented and filed with the City Clerk on or about April 11, 2017; and
WHEREAS, prior to the filing and circulation of the petition for annexation to the City of
Renton, pursuant to RCW 35A.14.120, the petitioning parties, comprised of property owners of
not less than ten percent (10%) in value, according to the assessed valuation for general taxation
of the area to be annexed, notified the City Council of their intention to commence the direct
petition for annexation proceedings; and
WHEREAS, after a public hearing, it was determined that the petitioning owners agreed
to accept that portion of the City's Comprehensive Plan as it pertains to the territory including
the applicable Zoning Code relating thereto; and
WHEREAS, the King County Department of Assessments examined and verified the
signatures on the petition for annexation on or about July 24, 2017, and determined that the
signatures represent at least sixty percent (60%) of the assessed value (excluding streets) of the
area to be annexed, as required by RCW 35A.14.120; and
WHEREAS, the Department of Community and Economic Development of the City of
Renton considered and recommended that the City of Renton annex the property; and
AGENDA ITEM # 7. a)
ORDINANCE NO. _______
2
WHEREAS, consistent with RCW 35A.14.130, the City Council set September 25, 2017 in
the City Council Chambers, City Hall, as the time and place for a public hearing on the petition
with notice as required by law; and
WHEREAS, pursuant to the notice, the public hearing was held at the time and place
specified, and the City Council considered all matters in connection with the petition and
determined that all legal requirements and procedures applicable to the RCW 35A.14.120
petition method for annexation have been met; and
WHEREAS, a "Notice of Intention," including all required information for review of the
annexation, was transmitted to the King County Boundary Review Board and approved as of
January 4, 2018; and
WHEREAS, the City of Renton pre‐zoned the annexation site R‐4, four units per net acre,
as part of the East Renton Plateau Prezone Ordinance No. 5254 and that zoning will become
effective upon annexation;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. The findings, recitals, and determinations are hereby found to be true and
correct in all respects. All requirements of the law in regard to the annexation by petition
method, including the provisions of RCW 35A.14.120, 130, 140, and 150 have been met. It is
further determined that the petition for annexation to the City of Renton of the property and
territory described below is hereby approved and granted; the following described property
being contiguous to the city limits of the City of Renton is hereby annexed to the City of Renton,
AGENDA ITEM # 7. a)
ORDINANCE NO. _______
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and such annexation to be effective on and after the approval, passage, and thirty (30) days after
publication of this ordinance; and on and after said date the property shall constitute a part of
the City of Renton and shall be subject to all its laws and ordinances then and thereafter in force
and effect; the property being described as follows:
See Exhibit “A” attached hereto and made a part hereof as if fully set forth herein
[The property, approximately 4.4 acres is bounded by parcel lines. The parcel line
to the south is located in proximity of SE 134th Street (if extended), to the east
the parcel line is located in proximity of 164th Ave SE (if extended), to the north
the parcel line is at the City limits which runs along a parcel line in proximity of
Northeast 1st Place, and the parcel line to the east is at the City limits in proximity
of 160th Ave SE (if extended).]
and the owners of the property within the annexation shall be subject to the City's
Comprehensive Plan and Zoning Code.
SECTION II. This ordinance shall be effective upon its passage, approval, and thirty (30)
days after publication of a summary of this ordinance in the City’s official newspaper. The
summary shall consist of this ordinance’s title.
A certified copy of this ordinance shall be filed with the King County Council, State of
Washington, and as otherwise provided by law.
PASSED BY THE CITY COUNCIL this _______ day of _____________________, 2018.
Jason Seth, City Clerk
AGENDA ITEM # 7. a)
ORDINANCE NO. _______
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APPROVED BY THE MAYOR this _______ day of _____________________, 2018.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:2008:1/31/18:scr
AGENDA ITEM # 7. a)
ORDINANCE NO. _______
5
EXHIBIT “A”
AGENDA ITEM # 7. a)
ORDINANCE NO. _______
6
AGENDA ITEM # 7. a)