HomeMy WebLinkAboutContractAGREEMENT FOR THE 2024 TRANSPORTATION ELEMENT
UPDATE FOR THE CITY OF RENTON COMPREHENSIVE PLAN
THIS AGREEMENT, dated for reference purposes only as April 24, 2024, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Fehr and Peers, INC. a
California Corporation licensed in Washington (“Consultant”), . The City and the Consultant are
referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties,
this Agreement is effective as of the last date signed by both Parties.
1.Scope of Work: Consultant agrees to provide professional services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2026.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $378,545.00, plus any applicable state and local sales
taxes. Compensation shall be paid [as a flat rate fixed sum based upon Work actually
performed according to the rate(s) or amounts specified in Exhibit A. The Consultant
agrees that any hourly or flat rate charged by it for its Work shall remain locked at the
negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A.
Except as specifically provided herein, the Consultant shall be solely responsible for
payment of any taxes imposed as a result of the performance and payment of this
Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
CAG-24-100
PAGE 2 OF 21
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Right To Use Work Product: Consultant represents that Consultant will perform all Work
identified in this Agreement in a professional and workmanlike manner and in accordance
PAGE 3 OF 21
with all reasonable and professional standards and laws. Compliance with professional
standards includes, as applicable, performing the Work in compliance with applicable City
standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and
Municipal Construction). Professional engineers shall certify engineering plans,
specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant
further represents that all final work product created for and delivered to the City
pursuant to this Agreement shall be the original work of the Consultant and free from any
intellectual property encumbrance which would restrict the City from using the work
product. Consultant grants to the City a non-exclusive, perpetual right and license to use,
reproduce, distribute, adapt, modify, and display all final work product produced
pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the
final work products other than for the purposes of this Agreement shall be without
liability to the Consultant. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
PAGE 4 OF 21
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
PAGE 5 OF 21
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence claim. "Professional Services", for the purpose of this section, shall mean
any Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
PAGE 6 OF 21
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
ten (10) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Ellen Talbo, Project Manager
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7319
CONSULTANT – FEHR AND PEERS, INC.
Aaron Gooze
601 Union Street, St. 3525
Seattle, WA 98101
Phone: (206) 679-0623
PAGE 7 OF 21
etalbo@rentonwa.gov
And to cityclerk@rentonwa.gov
A.Gooze@fehrandpeers.com
Click here to enter text.
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
PAGE 8 OF 21
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Ellen Talbo,
Transportation Planning Manger. In providing Work, Consultant shall coordinate with
the City’s project manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
PAGE 9 OF 21
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
PAGE 10 OF 21
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Mayor Armondo Pavone
Mayor
Chris Breiland
Fehr and Peers INC.
_____________________________
Date
____________________________
_ Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Contract Template Updated 5/21/2021
Clb 3-18-24 NS 2974
4/24/2024
Approved by Cheryl Beyer via email 3/18/2024
April 25, 2024
Page | 1
City of Renton Transportation Element Update
Scope of Work
During the term of this agreement (March 2024 through December 2026), Fehr & Peers
(CONSULTANT) and team will perform professional services in connection with the
update of the Transportation Element (TE) update as described in the following scope of
work. The schedule assumes that much of the work will be completed in 2024 with
additional coordination and deliverables support through 2025. A more-detailed
schedule and workplan will be developed as part of Task 1. This agreement will
commence with the issuance of a Notice to Proceed by the City of Renton (CITY).
Project Overview
The Renton TE update will provide a framework to guide transportation investments
over the next 20 years in accordance with the community’s transportation priorities. It
will be developed through close collaboration between CITY staff, stakeholders and the
public at-large, the Planning Commission and City Council to help improve mobility and
quality of life. The purpose of this scope is to outline the CONSULTANT team’s tasks
and deliverables in the TE update process.
The project team will be led by the CITY project manager and will include the
CONSULTANT team project manager, CONSULTANT team members, and other CITY
staff.
The CONSULTANT will perform the following tasks:
Task 1 – Project Management
1.1 Kickoff Meeting
The CONSULTANT will attend a virtual project kickoff meeting to review project scope,
schedule, budget, and deliverables to ensure expectations are clear. That meeting will
discuss the relationship between the TE update and the Comprehensive Plan and the
timing of touches with the community, Planning Commission and City Council
throughout the project.
Deliverables:
• Meeting agenda
• Meeting summary with actions
1.2 Biweekly Check-in Calls and Invoicing
The CONSULTANT will attend half-hour biweekly check-in calls with the CITY’s project
manager. The bi-weekly check in calls are expected to occur for the duration of the
project. In advance of biweekly check-in calls, the CONSULTANT with prepare an agenda
and follow up on the meeting with notes summarizing action items.
Page | 2
The CONSULTANT will also provide monthly invoices and progress reports documenting the status of
both scope progress and budget expenditure.
Deliverables:
• Biweekly check-in calls, agendas, and meeting notes
• Monthly invoices and progress reports
Task 2 – Laying the Groundwork for Priorities
Over the years, the CITY has undertaken many efforts related to transportation
planning. These efforts have resulted in the identification of a variety of values, goals,
and policies for transportation. The purpose of this task is to identify a single, unified set
of transportation priorities that advance the CITY’s overall vision for transportation,
which will guide development of the TE’s vision and goals. It is assumed that these
priorities will set the framework for any future updates to the CITY’s transportation
policies, including level of service and administrative policies.
2.1 Priorities Workshop
The CONSULTANT team will lead a two-hour workshop with CITY staff to identify 4-6
priorities for the TE update. The CONSULTANT will strategize with CITY staff on best
framing for the conversation to ensure a productive workshop.
The CONSULTANT will produce a summary of the workshop for the project record,
identifying apparent transportation priorities to help guide the balance of the project. The
CITY will review the summary and provide one round of comments, which the
CONSULTANT will use to update the final workshop summary.
In support of the workshop, the CONSULTANT will review the existing transportation
goals and policies in the Transportation Element to provide the necessary context for
the priorities workshop.
Assumptions:
• CITY staff will select and invite participants.
• Meeting will be held either via a virtual meeting platform or in-person.
Deliverables:
• Workshop materials including the meeting agenda and PowerPoint slides.
• Draft and final meeting summary, which summarizes the transportation priorities.
Task 3 – Public and Stakeholder Outreach
3.1 Public Outreach Support
Public outreach is assumed to be conducted primarily through the existing
Comprehensive Plan update process currently underway through a separate contract
and consultant. Time has been set aside to provide any necessary coordination
between the two efforts to gather feedback required to advance the development of the
TE update.
Assumptions:
Page | 3
• The CITY’s public outreach consultant will produce individual engagement
summaries and will produce all necessary materials and deliverables.
• The CONSULTANT is available to support public outreach efforts if necessary.
The CITY will authorize this optional task prior to any work being performed.
3.2 City Council and Planning Commission Meetings
The CONSULTANT is available to support CITY Staff at up to four (4) meetings to either
the City Council or Planning Commission over the course of this project. These
meetings may include either the CONSULTANT providing a formal presentation or
supporting a discussion facilitated by CITY Staff. The hours associated with this task
include preparation of materials and participation in meetings.
Deliverables:
• CONSULTANT attendance at up to four City Council or Planning Commission
meetings
• Presentation materials
Task 4 – Technical Foundation
This task covers many of the technical tasks needed to complete the TE update,
including compilation and interpretation of data and update of the CITY’s travel model.
4.1 Data Collection
The CONSULTANT will coordinate with CITY staff on data availability, leveraging CITY
technical resources wherever possible. This task includes time for reviewing the CITY’s
GIS database, collaborating with CITY staff on additional data needs, and purchase of
historical count data or “big data” to support technical analysis. Additional data
collection will include vehicle counts at all City intersections and vehicle classification
counts to identify key freight routes to be updated as part of this plan.
Assumptions:
• Close coordination with CITY staff
• The CITY will provide historic traffic count data the most recent set of signal
timing plans for all signalized intersections in the City of Renton
• The CONSULTANT will facilitate the collection of up to 150 peak period traffic
counts (PM peak period) and up to ten 24-hour tube counts for truck movement
estimates.
• The CONSULTANT may leverage a “big data” source such as StreetLight to
provide additional estimates for traffic counts and truck classification.
CONSULTANT will coordinate with CITY staff prior to the purchase of any data
source.
Deliverables:
• All GIS data files will include metadata that includes file summary, description
and date and updates provided to CITY staff.
4.1B Existing Traffic Operations
Page | 4
The CONSULTANT will use traffic counts and signal timing plans collected from section 4.1 to
update the City’s intersection inventory for existing PM peak hour conditions by using Synchro.
Documentation of base year 2024intersection level of service, volumes, and other relevant
metrics will be updated as required.
Assumptions:
• CITY will provide the location and number of intersections to collect traffic counts.
• Use of collected traffic volumes will inform project prioritization in Task 6.
Deliverables:
• All Synchro files, including output files, will be provided to CITY staff.
4.2 Travel Demand Model Forecast Updates & LOS Analysis
The CONSULTANT will review and refine the most recent version of the regional trip-
based travel demand model developed by the Puget Sound Regional Council (PSRC).
The model will be calibrated and validated to 2024 travel conditions within the City of
Renton. A future year scenario will be developed consistent with the planning year
(2044) of the TE update that will be used to develop transportation network performance
metrics and intersection volume forecasts in Task 6.2. The TE update analysis scenario
will be evaluated using the updated travel model and intersection level-of-service (LOS)
grades.
Base Year Model
City of Renton land use information and transportation network assumptions from the
PSRC model will be verified by CONSULTANT and CITY staff. The CONSULTANT will
interpolate the household and employment estimates to year 2024 estimates and will
provide that information by traffic analysis zone (TAZ) for CITY staff to review.
CONSULTANT will review the roadway and transit networks and make any necessary
changes to update the networks to 2024 conditions. Any transportation improvement
project that was installed between 2014 and 2023 that may affect travel behavior within
the City of Renton will also be incorporated into the model.
The base year scenario will be calibrated and statistically validated using the traffic
volume counts. The validation will use state-of-the-practice criteria and will focus on PM
peak hour screenline volumes along major corridors throughout the CITY. The model
will also be dynamically validated to ensure that the model responds appropriately to
changes to the roadway network. Typical validation tests include adding or removing
roadways and increasing or decreasing capacity. The development and validation of the
model will be described in a technical memo.
The transportation network will be evaluated for a 2024 existing scenario using the
travel model and intersection LOS. A Synchro network will be developed to provide
average intersection delay and LOS using the Highway Capacity Manual (HCM)
methodology for up to 150 intersections.
Assumptions:
• CONSULTANT will update the land use and transportation inputs to the model
for areas inside the City of Renton
• The CITY will review and provide any necessary updates to the land use
estimates for the base year
Page | 5
• Up to 150 intersections will be evaluated in Synchro for existing conditions
Deliverables:
• Validated base year travel demand model calibrated to 2024 conditions
• Draft and final memorandum of describing model development process and key
outputs
4.3 Planning Context and Existing Conditions
CONSULTANT will use the results of the previously conducted public outreach and the
priorities workshop from Task 2.1 to determine a set of key transportation issues. Once
the key transportation issues are identified, CONSULTANT will use these findings to
conduct a needs assessment for the following transportation modes, programs, and
conditions:
• Vehicle congestion
• Multimodal needs (biking, walking, etc.)
• Transit needs
• Micromobility network connectivity
• Freight and truck mobility
• Collision data
• Equity
• Greenhouse gas emissions reductions
• Potentially others as identified during completion of Tasks 2 and 3
This assessment will include an evaluation of existing conditions, as well as anticipated
future conditions, to the extent available from a review of existing plans. CONSULTANT
will summarize collision data and develop heat map figures of collisions that occurred
over the most recently available five-year span, contributing circumstances, vehicle
actions, and/or severity.
The CONSULTANT will develop a brief memorandum documenting the planning context
and existing conditions analysis and findings.
Assumptions:
• CITY will provide CONSULTANT with available technical data within two weeks
of data request
Deliverables:
• Draft and final memorandum with figures documenting existing conditions for the
above modes, as well as anticipated planning context
Task 5 – Modal Network Development and MMLOS Policies
This task is focused on developing a multimodal level of service (MMLOS) framework
for Renton. It will identify priority networks for each mode and identify level of service
policies for each network, which will be confirmed in later phases of the project once the
travel modeling is complete. This task also includes the CONSULTANT providing
Page | 6
suggested edits to the policies included in the TE of the CITY’s currently adopted
Comprehensive Plan.
5.1 Creation of Layered Network
After completing the LOS analysis and planning context/existing conditions under Task
4, the CONSULTANT will develop a series of proposed layered networks for the City of
Renton that include the following modal priority networks:
• Pedestrian
• Bicycle and micromobility devices
• Transit, which will include consideration of planned networks by the transit
agencies
• Freight
• Auto
Networks developed through prior plans (Renton Trails and Bicycle Master Plan,
Renton Comprehensive Walkway Plan, etc.) will be used to help guide the development
of the different modal networks.
Deliverables:
• Priority network maps (pdf, geodatabases including shapefiles and layer files,
and .mxd files). All data must include associated metadata.
• Memo describing how these priority networks guide infrastructure
recommendations and tie to LOS policies
5.2 Level of Service
CONSULTANT will lead one meeting with CITY staff, in which CONSULTANT will work
to develop MMLOS policies (for autos, transit, bikes and other micromobility devices,
and pedestrians) that support its community goals. These LOS policies will relate to the
CITY’s updated goals and policies and they may consider different geographic context
within the City of Renton, such as the Rainier TOD and other transit priority areas.
Deliverables:
• Meeting materials including agenda and meeting summary
• Draft and final memorandum summarizing recommended MMLOS policy
Task 6 – Project Prioritization, Selection, Costing, Funding Identification, and Policies
Update
Following on the understanding of trends and the identification of priorities, the
CONSULTANT will identify future projects that advance the CITY's priorities, explore the
costs of the projects, how they would be funded, and recommend updates to policies in
the CITY’s Transportation Element.
6.1 Prioritization Criteria
Building off the technical analysis and input acquired in Tasks 2 through 5, the
CONSULTANT will work with the CITY to develop criteria to prioritize the proposed draft
Page | 7
project list (see task 6.3). Then, the CONSULTANT will refine the spreadsheet based on
CITY comments for use in project evaluation.
Deliverables:
• Draft and final memorandum and spreadsheet of summary prioritization metrics.
6.2 Future Year Modeling
The future year scenario for the TE update will be evaluated in this phase. The CITY will
provide CONSULTANT with the appropriate land use and transportation network
assumptions within the City of Renton for CONSULTANT to develop the inputs to the
travel model. CONSULTANT will be responsible for updating the model inputs outside
of the CITY consistent with the regional assumptions. The travel model will be used to
evaluate one future year scenario. The TE update analysis will use the v/c ratio
estimates from the model as screening criteria to determine the specific intersections to
evaluate in Synchro. CONSULTANT will coordinate with the CITY on the specific
screening to be used. The average intersection delay and LOS will be calculated in
Synchro for up to 30 intersections and the intersection forecast volumes will be
developed using the state-of-the-practice methodologies.
Assumptions:
• CONSULTANT will update the land use and transportation inputs to the model
for areas outside of the City of Renton
• The CITY will review and provide any necessary updates to the land use
estimates for the base and future year scenario
• Up to 150 intersections will be evaluated in Synchro for existing conditions and
one future year scenario
Deliverables:
• Travel demand forecasts and network files for one future year scenario
• Draft and final model development report documenting key travel model inputs,
outputs, and results.
6.3 Project List Development
Once the collision data has been reviewed, a layered network has been developed, the
travel modeling is completed, and level of service standards have been established,
CONSULTANT will begin to identify projects to improve Renton’s transportation
infrastructure (based on findings from the technical and community input foundation
established in Tasks 2-6.2), through inclusion in the short range (6 year) Transportation
Improvement Program (TIP) and long range (20 year) TE update. This includes
reviewing transportation projects in adopted CITY plans and programs as well as
suggesting capital improvements that fill a gap in the multimodal networks. These
improvements will address needs identified for all modes in Task 5 and will be
prioritized using transportation prioritization criteria established in Task 6.1.
The CONSULTANT will lead one meeting with CITY staff to review the list of roadway
projects in adopted plans and programs. In addition, CONSULTANT will work with CITY
staff to add projects identified in the transportation needs assessment and projects to
meet future bicycle, pedestrian, vehicles, and transit MMLOS standards.
Assumptions:
Page | 8
• CITY staff will provide a list of transportation projects currently planned for
Renton and actively participate in project list development meetings
Deliverables:
• Meeting materials including agenda and meeting summary
• Draft and final list and description of projects with initial prioritization ranking (see
also financially constrained project list under task 6.4)
• Draft and final map of identified projects
6.4 Project Costing
The CONSULTANT will inform development of a financially constrained project list, by
providing planning-level cost information. This includes “order-of-magnitude” per-mile
costs for line items including intersection improvements, sidewalks, bicycle facilities,
roadway extensions, and complete streets enhancements. These “order of magnitude”
costs will not consider context-specific considerations, such as right of way or slope. In
addition, the CONSULTANT will develop more detailed planning level cost estimates for
up to 10 projects, as described in the assumptions below.
Assumptions:
• CITY will provide existing slope information and right of way information and
acquisition costs
• CONSULTANT will provide cost estimates for up to 10 projects, including
conceptual plan views for up to 2 projects and up to 8 conceptual cross sections.
Concept plans views will be based on publicly available aerial photography.
• CONSULTANT will provide order-of-magnitude costing for the remaining projects
from the project list (up to 16 hours)
• Additional projects to be costed will be considered as additional scope of
services.
Deliverables:
• One (1) draft and one (1) final PDF copy (and native excel file) of planning level
estimates (summary and backup) with location map of projects
6.5 Funding Assessment
Detailed funding assessments are being conducted as part of the broader
Comprehensive Plan update. Time has been set aside in this scope to provide any
necessary coordination to support the work to ensure that there are appropriate
financial resources available to complete the identified policies, programs, and projects.
Additional work will be completed by the CONSULTANT as part of the concurrency and
TIF program updates described in a separate scope.
Assumptions:
• The work will be conducted in collaboration with CITY staff and the consultant for
the Comprehensive Plan update
Deliverables:
• No deliverables are assumed in this task
Page | 9
6.6 Transportation Element Policies Update
The CONSULTANT will provide recommended updates to the policies contained in the
most current version of the Transportation Element of the CITY’s Comprehensive Plan.
These recommended updates will include suggested edits to current policies, removal
of policies, and addition of policies to respond to guidance from the Department of
Commerce, PSRC, and align with the priorities identified in Task 2.1 and layered
network and level of service policies developed in Tasks 5.1 and 5.2, as well as other
potential recommendations developed in Tasks 6.1-6.5.
Deliverables:
• Draft and final memorandum summarizing recommended edits to Transportation
Element policies
• Matrix of policy changes (additions, deletions, and modifications) provided in
track changes document
Task 7 – Document Production
The goal of this task will be to create Renton’s Transportation Element update
document, which lays out the vision developed through the prior tasks in this scope.
7.1 Administrative Draft TE Update
Based on findings of Task 1 through 6, and in coordination with the Comprehensive
Plan effort, the CONSULTANT will compile an updated TE document. This document
will be concise and reader-friendly, while also conveying the necessary information to
fulfill the scope items described above.
Assumptions:
• A single consolidated round of comments will be compiled by CITY staff and
provided to CONSULTANT
Deliverable:
• Administrative Draft TE Update
7.2 Revised Draft TE Update
In response to a single consolidated round of comments from CITY staff, the
CONSULTANT will prepare a Draft TE update.
Assumptions:
• A single consolidated round of comments will be compiled by CITY staff
Deliverable:
• Revised Draft TE Update
7.3 Final TE Update
In response to feedback received from the Planning Commission, the City Council, and
the public as part of the Comprehensive Plan update process, the CONSULTANT will
prepare a Final TE update.
Assumptions:
Page | 10
• A single consolidated round of comments from the CITY Council, public
outreach, and CITY staff, will be provided to CONSULTANT and one additional
round of comments and updates based on CITY project manager review of the
final TE update
Deliverables:
• Final TE Update
City of A. Professional Service Agreement Transportation Master Plan – Phase 2 Scope of Work
June 10, 2019
Budget
Totals By Firm Total
PIC PM Modeling
Advisor
Primary
Modeler /
Analyst
Multimodal
Support Graphics Admin
Kendra
Breiland Aaron Gooze Jeff Pierson Jiamin Tan Taylor
Whitaker Peter Nguyen Brittany
Skinner
Task #Tasks 330$ 280$ 240$ 145$ 195$ 190$ 145$ FP
1 Project Management
1.1 Project kick-off meeting 2 4 2 2 1 2,695$ 2,695$
1.2 Bi-weekly check-in calls, monthly invoicing 4 24 4 8 24 13,640$ 13,640$
2 Laying the Groundwork
2.1 Priorities development & workshop 4 12 16 12 4 3 8,195$ 8,195$
3 Public/Stakeholder Outreach
3.1 Public outreach support 2 4 4 8 8 2 4,170$ 4,170$
3.2 Council & planning commission meetings 2 20 4 12 2 3 7,655$ 7,655$
4 Technical Foundation
4.1 Data collection & compilation 1 4 60 8 16 6 14,060$ 14,060$
4.1b Synchro model update (150 intersections updating counts and signal timing plans)1 16 40 320 24 64,290$ 64,290$
4.2 Travel demand model forecast updates & LOS analysis 2 12 48 160 4 39,320$ 39,320$
4.3 Planning context & existing conditions 2 16 48 24 30 2 18,090$ 18,090$
5 Modal Network Development & MMLOS Policies
5.1 Creation of layered network 4 12 32 8 8 4 11,420$ 11,420$
5.2 Level of service 6 12 24 3 9,255$ 9,255$
6 Project Prioritization, Selection, Costing, Funding Identification, and Policies Update
6.1 Prioritization criteria 4 8 24 2 7,330$ 7,330$
6.2 Future year modeling 2 8 16 40 2 12,830$ 12,830$
6.3 Project list development 8 24 4 60 24 24 4 24,160$ 24,160$
6.4 Project costing 1 6 60 2 11,000$ 11,000$
6.5 Funding assessment 2 4 8 1 3,085$ 3,085$
6.6 Transportation Element policies update 4 8 20 2 6,750$ 6,750$
7 Document Production
7.1 Administrative Draft TE 16 40 40 40 40 4 30,460$ 30,460$
7.2 Draft TE Update 8 24 16 8 8 2 13,490$ 13,490$
7.3 Final TE Update 4 12 8 8 8 2 7,650$ 7,650$
Labor Total 79 270 114 954 152 148 97 309,545$ 309,545$
Direct Expenses (traffic counts, mileage, printing, etc.)69,000$ 69,000$
Total (Labor + Expenses)378,545$ 378,545$
Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.Direct Expenses
Mileage is billed at the IRS rate plus 10% handling fee TMC (150 locations. PM peak) and 24-hour classification counts at 20 locations 64,000$
All other direct expenses are billed with 10% handling fee Mileage and other direct costs 5,000$
Other direct costs including computer, communications, parking, and reproduction charges are billed as a percentage of labor Total 69,000$
Fehr & Peers