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HomeMy WebLinkAboutSWP272710(10) OAKESDALE AVENUE S.W. Construction Coordination Meeting 423 July 23, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Van Ross,Joe Armstrong, Mary Burgy,Allen Quynn, Lin Wilson Scarsella Bros. Frank Qualls Boeing Jon Larscheid Entranco Arlen Schulz, Ed Berschinski Baugh Construction Bob Moore A. PROJECT STATUS AND SCHEDULE: A. l: Project Status: • ARM bridge deck work continues • Woody debris is being located for placement in the channel • Sidewalk preparation starts July 27 • TransTech has their bases poured;pole placement starts today • Land Tech is working on Walls C and D A.2. Project Schedule: • Frank distributed the schedules summarizing the next three weeks of activity(attached) • The water quality vault floor will be poured July 27 • Asphalt work to station 44+00 is scheduled to start July 27 • Bridge deck will be poured August 7 • Construction substantial completion- September 30, 1998 7/16/98: Ed Berschinski requested an updated overall project schedule through completion. Frank will put one together. (Pending) A.2 Provide updated project schedule ACTION ITEM Scarsella A. 3. Action Items: See attached chart B. BOEING/CITY TOPICS: B.2 RIGHT-OF-WAY: 2/19/98: 3/12/98: Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. 3/19/98: The City is researching their records for any special easement/recording issues pertaining to the traffic signal loop installation in the driveway (see also Item D.9). 4/2/98: The Boeing/PSE easement issue needs to be finalized before Tom Boyns (City) can finalize his end of the paperwork. Jon Larscheid will provide an original of the easement to Tom Boyns, with a copy of the transmittal to Lin Wilson. 4/16/98: Joe will nudge Tom Boyns for an answer regarding easements for signal loops. 5/7/98: We are awaiting clarification from Tom Boyns on the requirements for easements for the signal loops. 5/14/98: The City completed the research and submitted a modified easement to Boeing for acceptance and execution. 5/21/98: Jon indicated that Boeing's attorneys did not favor the form of document prepared by the City and would prefer the lengthy form previously submitted. Lin asked if Boeing would research the form of agreement used at existing locations, such as Park/N. loth Street, to serve as a model. Alternatively, he suggested, Boeing could offer to maintain the loops on their property, rather than relying upon City personnel. Tom Boyns will have further discussions with Boeing personnel towards adopting an appropriate Citywide Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes July 23, 1998 approach. 7/9/98: Tom Boyns has received the draft paperwork from Boeing. 7/23/98: Lin thanked Jon for his patient efforts to address the question of appropriate documentation to allow maintenance of traffic loops on Boeing property, originally discussed on 3/12/98. However, he noted that, for the second time, the individual working on this issue had failed to be responsive to the City's requests. The earlier failure to execute a revised easement to PSE in a timely manner resulted in considerable extra and unnecessary expenditure of City staff time, and costs incurred by PSE that will have to be reimbursed jointly by Boeing and the City. The prolonged and unsatisfactory performance on the traffic loop maintenance permit issue has also caused excessive staff effort and cost on the part of both partners. The situation will be referred to the Project Steering Committee at its next meeting on August 7,and direction sought as to the best way in which to proceed. (Pending) B.2g Discuss Citywide procedure with Boeing ACTION ITEM City/Boeing B.4 LANDSCAPING: 2/19/98: Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel,Boeing's landscape maintenance contractor(contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4" line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves. 5/14/98: The City's consultant is currently working with Osborn Pacific Group (OPG)to bring them on board. Controlled Rain is concerned with the layout requirements for the new landscaping. Controlled Rain will be responsible for the current system. The City's right-of-way landscape consultant will take care of the irrigation design for new features. Steve Goetz will be the contact person for coordination regarding existing facilities. 5/21/98: An initial meeting was held on 5/20 between Linda Osborn(OPG), Boeing,Peter Hummel, Steve Goetz, K&W and the City to discuss the scope of OPG's work. (Pending) B. 5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues, to include Scott Woodbury and Leslie Betlach. 5/14/98: Lin asked for the as-built location of the existing trail at the southeast corner of the CSTC wetland. Larry Harger clarified the location. 5/21/98: After the meeting, Joe, Jon and Lin met in the field and walked the route of a path that would stay above elevation 13 and pass between the existing trees with a minimum of disruption. 6/4/98: Lin noted a change order will be forthcoming for a curb cut and crushed rock trail just north of the fence, between the trees. 1 or 2 trees may need to be removed and the trail must remain above elevation 13. 6/11/98: Boeing has requested the trail be paved, using project funds. Lin advised this particular item will be elevated to the Steering Committee. 6/18/98: If the cost of the irrigation relocation performed by Boeing/Teufel(Item D.7) is comparable with the extra cost of paving,the paving will be included in the change order. 6/25/98: Jon stated that, contrary to what is noted under 6/4/98, above, Boeing does not want a curb cut for the trail. 7/9/98: The west end alignment will carry out to Oakesdale, with no curb cut. The change order will include paving. 7/16/98: The preliminary stakes are in place. Jon will provide a sketch for City use. 7/23/98: The City will have Change Order #12 ready Friday, 7/24. It was agreed the City will use the sketch provided earlier by Boeing as a guide. A site meeting was scheduled for Monday,7/27. (Pending) B.5 Process Change Order for trail provision ACTION ITEM City B.7a Dry A�av t6h f x va A!''T7l11�T iTL'TA Done B.6 FIRE TRAINING EXERCISE: 7/9/98: Scarsella will coordinate with PSE and TransTech for the required power electrical drop and relocation of construction trailers required for the fire training exercise which takes place on the 22nd through the 25th. There will be a series of 8 burns,with the final (big)burn taking place on the 25th. Boeing will request that fire equipment not block construction access during the exercise. 7/16/98: TransTech will take care of removing/relocating the electrical service either today or tomorrow. 7/23/98: The wires were relocated and the fire training exercise burn is in progress. (Retired) w Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes July 23, 1998 A 1`Til11U ITL`Ail Done B. 7 AS-BUILT DATA: 7/9/98: Jon Larscheid would like copies of the as-built data information on the sleeves and sanitary sewer tie-ins as soon as possible. (Pending) B.7 Provide as-built data for Boeing ACTION ITEM City C. COORDINATION WITH ADJACENT CONSTRUCTION C.4. COMMUNICATION LINE INSTALLATION: 6/11/98: Boeing advised their contractor will begin pulling communication cables through their vaults around the first of July. (Pending) D. SCARSELLA CONTRACT--GENERAL DISCUSSION: D. 7 LANDSCAPING: 3/12/98: It was stressed that protection of Teufel's existing landscaping items is considered a priority item. 3/19/98: The City will provide a change order to Scarsella for new sleeve locations. One sleeve is an irrigation sleeve. 4/16/98: Irrigation submittals should be ready next week. 5/7/98: Baugh inquired as to the timing for landscaping on the east border. Jon advised it will be pretty close to what's listed on the Master Schedule in the other room. 5/14/98: Teufel (Larry Harger) stressed the necessity of maintaining moisture to planting materials in the hot weather. They need to know the status of the added sleeves. The main line across the right-of-way at Wall H needs to be restored as soon as possible. This should be done by the end of next week. Boeing requested Teufel take responsibility for any repairs, and offered to accept the charges for same. This was approved by all concerned. Controlled Rain will repair the lateral lines (mostly on the east side) by individual zones. The 2" power and communication conduits for the monitoring station have been repaired. The 6"sleeves at Station 47+65 (plan sheet 98)will be installed as soon as Wall C is completed. Scarsella was reminded that Change Order #8 needs to be executed in order to procure the sleeves in a timely manner. Jon clarified the lake vault,the control station and the monitoring station are the only items which require conduits. 5/21/98: Jon and Steve requested the provision of an additional 6-inch sleeve parallel with the 2-inch sleeves previously requested. This will be added to the C.O.currently in preparation. 6/11/98: A coordination meeting was set for 7:30 a.m. next Tuesday, 6/16 at the Boeing offices, to discuss the scope of Controlled Rain's and Teufel's responsibilities. On another note, Teufel would like to start work west of Oakesdale on the south side of the parking lot. The area is staked. Karl will coordinate with Teufel. 7/9/98: Frank will schedule a meeting with Controlled Rain for the beginning of next week to go over all outstanding items. 7/23/98: Lin noted the Controlled Rain bid items were for relocations/reconnections, which has already been accomplished by Teufel. The City noted there will be further landscape work later in the project and proposed offering Controlled Rain 5%of their bid items as compensation for their work done by Teufel. Frank will present the offer to Controlled Rain. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM Ongoing D.7a Negotiate C.O. for deletion of Controlled Rain work ACTION ITEM City D.20 CHANGE ORDERS: Joe reviewed the status of Change Orders issued and in preparation,as follows: (ongoing) No. Description Scope Cost Executed Executed Defined Agreed (Contractor) (City) 11 Provide CL fence between trail and Yes Wall G (D.55) Provide connecting trail(B.5) Yes i Revise irrigation scope to reflect items performed by Boeing/Teufel (D.7) w Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes July 23, 1998 No. Description Scope Cost Executed Executed Defined Agreed (Contractor) (City) SW 27th electrical changes: add breaker and change wiring size/qty; change pole foundation sizes(D.44) D.31 POTENTIAL CLAIM: 4/16/98: Scarsella has not received any formal notification from Malcolm Drilling representing their potential claim for changed conditions. Malcolm has demobilized and is off the project. The City's impression is that Malcolm resumed satisfactory production, without the need for extraordinary equipment or methods,and presumes that the impact of any conditions unforeseen by Malcolm were negligible. If Malcolm believes this is not the case, prompt notification should be made through Scarsella. 4/30/98: Nothing has been received to date. 5/7/98: The City has received paperwork from SBI concerning Malcolm's claim. 5/14/98: The City will be transmitting to Scarsella a letter from Shannon & Wilson commenting on Malcolm's claim of changed conditions. 5/28/98: The City's response has been sent to SBI. 6/11/98: Malcolm would like to meet to discuss their claim. SBI will schedule a meeting for next Wednesday, 6/17. 6/18/98: An initial meeting was held on 6/17 and will be continued next Tuesday,6/23, at 9 a.m. 7/9/98: The next meeting with SBI and MDCI is scheduled for Monday 7/13, at 9 AM. 7/23/98: There have several meetings with SBI and MDCI, and agreement has been reached that unique unforeseen conditions were encountered in Shaft P1-3. Recent discussion has focused on the type of effort that can be considered as allowable cost arising from the changed site condition, and a revised submittal from MDCI is expected in the next few days. (Pending) D. 33 CONCRETE POUR: 4/30/98: Karl explained that after ARM started their pour it was discovered the approved submittal was not what was wanted on the project,which caused a shutdown. The contractors are tracking their costs associated with this shutdown. Jerrod explained that the submittal referred to the footings. He further explained that, per Standard Specs., any concrete above finished ground must have air in that portion of the work, and this requirement never varies. As such, there should never have been a problem with the pour. 5/7/98: Allen (ARM) stands firm in his contention of lost production time and advised a letter will be forthcoming. Arlen (Entranco)noted, for the record, that the concrete was not wasted and it was a very short hour, at best, which may have been lost. 5/14/98: ARM is willing to accept the added cost of the concrete. However,they are requesting payment for the additional hour. 6/4/98: ARM will submit details to substantiate the request for additional compensation by next week's meeting. 6/11/98: ARM has forwarded information to SBI for processing. 6/18/98: The City has received some information from ARM via SBI, but it is not in the format required by the WSDOT Specifications. Lin requested it be re-submitted in the appropriate format,with an explanation of the contract provision establishing that the extra cost is a City responsibility. Upon receipt of the revised request, Entranco will be asked to review it. Scarsella will ask ARM to resubmit their request for additional compensation. 7/2/98: Allen(ARM)objected to being asked to re-submit his paperwork, and asked the City to prepare it for him to sign. Lin Wilson and Ed Berschinski tried to explain that it was necessary to have it in the proper format and that only his firm would be aware of the actual applicable charges and processes which were impacted. The discussion carried over to other issues and this item remains at an impasse: The City can do nothing for ARM unless/until the proper paperwork is received for review. Frank (SBI) will work with Allen on this item. 7/16/98: Nothing has been received to date. 7/23/98: The City requested Scarsella follow up with ARM to bring this item to closure. Lin pointed out that ARM had not demonstrated that providing concrete with the specified air content constituted extra work. (Pending) D. 33. Resubmit request in appropriate format ACTION ITEM Scarsella/ARM D.37 ALIGNMENT OF MODULAR BLOCK WALLS: 5/7/98: Jerrod advised that it would be wise to establish survey points along Wall C to allow for checking settlement in the future. It was agreed this will be done. 5/21/98: As soon as sections of Wall C are completed to full height, settlement markers will be established and monitored at weekly intervals by Entranco. 5/28/98: Markers have been established. Entranco will monitor and provide weekly updates. 6/4/98: Ed provide a spreadsheet summarizing settlement markers elevations observed during the first ten days after the initial. 6/11/98: The weekly log was submitted by Ed Berschinski. Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes July 23, 1998 6/18/98: As of 6/17 there has been no movement. It was agreed the next reading will be taken in about a month(3 to 4 weeks). 7/9/98: New readings are to be taken within the next week whenever the surveyors are in the area. 7/23/98: It was agreed to survey after the walls have been completed--around 8/6. (Ongoing) D.37. Monitor Wall C settlement markers ACTION ITEM Ongoing D.44 S.W. 27TH STREET INTERSECTION: 6/4/98: The j-box in the intersection is the termination point for the luminaire runs on S.W. 27th Street. The j-box was rendered inoperable by City forces and will be relocated by TransTech Electric. Killing power to this box also left one luminaire(Station 10+90 left)without power. This pole might be in conflict with the new radius and may need to be relocated. SBI will have it surveyed. 6/11/98: This luminaire may be a future conflict(during Phase 2),but for this project, it should be okay. TransTech will submit a proposal showing how the layout could be modified. 6/18/98: The City believes it may be best to eliminate this particular luminaire from this contract and salvage the pole for future use. Joe Armstrong will coordinate and ask City forces to remove the pole. 6/25/98: The pole has been removed and salvaged by the City. The Contractor will submit a force account billing for their portion of this work. Two changes to Plan Sheet 73 were discussed: 1)one breaker will be added to the cabinet(Note#2);and, 2)wiring will be changed from two#4's to three#2's(Note#3). A change order will be processed to cover these changes. 7/2/98: The PSE transformer is due on July 22"d. 7/9/98: Proposed changes to pole base dimensions (see Item D.56) will also be covered in the Change Order. (Pending) D.44c Submit force account billing ACTION ITEM 'Scarsella D.44d Process electrical change order ACTION ITEM City D.48 ILLUMINATION AT BRIDGE STRUCTURE: 6/4/98: The j-box for future trail lighting may be routed from the luminaire base closest to the bridge abutment(Luminaire Note 1). This would remove it from the bridge deck location. 6/11/98: Alan(TransTech)commented that they were unable to coordinate with the installation of the modular block wall. This has resulted in their inability to install these conduits as originally planned. Surface mounting will now be a necessity,which will require a re-design for these conduit runs. Entranco will review and advise. 6/18/98: TransTech,earlier in the week, proposed a design to support the luminaire poles at Wall "C"on a spread footing at sidewalk level instead of drilled foundations at the base of the wall. This proposal is not approved; the original design on the plans will apply. Entranco will determine the routing of conduit runs from the bridge deck down to these luminaire poles; the re-design should be completed by Friday, 6/19. 6/25/98: The re-design was presented and needs to be re-worked. Galvanized rigid steel conduit is to be used on all exposed nuns. 7/2/98: The re-design by Entranco has been completed and transmitted to all concerned parties. (Pending) D.48a Process change order for bridge conduit revisions ACTION ITEM City D.49 S.W. 20T"SIGNAL LOOP RUN 6/11/98: The j-box needs to be set back behind the silt fence. Scarsella noted this should not pose a problem, as long as TransTech can get in and out before any extended rainy period sets in. Alan(TransTech)thought they might be able to get in and trench using a small ditchwitch type of machine. This would speed up the installation process. The City agreed to expedite the review and approval of RAMS for this signal. 6/18/98: This City has not yet received the RAMS submittals from TransTech. 7/23/98: RAMS have been submitted and approved. (Retired) D. 54 STOP WORK ORDER: 6/25/98: Frank noted he had been presented with a Stop Work Order by the Seattle Water Dept. last Friday afternoon, 6/19. They experienced approximately 2 hours of lost time on rented equipment,etc.and will submit under Force Account for payment. (Pending) D. 55 WALL TOPOGRAPHY: 6/25/98: Two items: A. The irrigation vault lid (Wall C) is at a different height than the sidewalk and is susceptible to falling debris. Scarsella would like to extend the wall approximately 10 feet south, at the same height, or perhaps higher, if the slope is to be decreased from the 3:1 ratio. 7/2/98: The block wall will be extended south and paid at unit pricing. B. Wall G, Plan Sheet 24, Station 14+00, in the vicinity of the pole: The top of slope goes into the trees, extremely close to the parking lot. Also, there's no Oakesdale Avenue S.W. Page 6 Construction Coordination Minutes July 23, 1998 drop-off protection for peds using the trail. Entranco will do a site inspection after today's meeting and submit suggestions at the next meeting(7/2/98). 7/2/98: The design intent was to achieve a 5%slope,with a 3:1 back slope on cuts and protection of the trees. The back-slope from the trail back to the parking lot can be steepened. If this does not solve the problem, the 5%trail profile could move 40 feet south, and the profile of Wall G be raised. Shrub plantings were intended to be used for pedestrian protection,but a protective railing or fence may be needed. Entranco will have a re-design on this portion of Wall G by the middle of next week. 7/16/98: The re-design has been received. (Retired) D. 56 POLE BASES: 7/9/98: Signal pole bases have been revised from a 15 foot depth down to a 12 foot depth. Luminaire pole bases will now be 6 feet deep instead of 7 feet deep. A change order will be processed for this item. (Pending) D.56 Process pole base change order(see D.44d) ACTION ITEM City D. 57 WATER QUALITY VAULT: 7/9/98: The inlet connection to the vault as designed will pass through a joint between precast panels. Scarsella will field adjust to lower the connection. Also, the 8" maintenance drain is shown placed on an angle with the vault wall, which will make it difficult to mount the shear gate. It was agreed a 22-1/2 degree ell will be furnished to allow for a flush/square connection. The vault does not have the access openings flush with the end walls in which ladder rungs are provided. Joe will check with Maintenance whether a portable ladder can be used,or whether a free-standing ladder must be provided. 7/16/98: SBI may provide a bracket to be used with the ladder. It was pointed out the vault floor is sloped on each corner(Plan Sheet 47), so it may need to be raised by 2/10 to even it out. Also, the City will look at the feasibility of changing the shear gate to a gate valve. Mary will schedule a meeting with John Thompson of the City's Public Works Maintenance section to obtain clarification on the City's preferred options. 7/23/98: The shop drawings show a free-standing ladder which is to be installed and the shear gate is to be installed per plans. (Retired) D.57 layestigme vault ladder-ept:ens A!'T7llAT iT7'.AR Done n 57 investigate sheaf gate vs.gate valve option A cw1daAl 1:FEA4 Done D. 58 DAMAGE TO TRANSTECH CONDUIT BY PSE GAS INSTALLATION: 7/9/98: Portions of the electrical conduit installed by TransTech were damaged by PSE. TransTech will verify the extent of the damage and PSE will reimburse TransTech directly for any required replacement or repairs. (Retired) D. 59 DELAY OF SBI OPERATIONS BY PSE GAS INSTALLATION: 7/9/98: Frank had noted that PSE gas line installation had delayed the start of his planned curb and gutter installation. Lin commented that the contract would allow the granting of additional working days if circumstances beyond the contractor's control caused delay to a critical activity, but that there could be no question of the delay giving rise to a claim for additional compensation. 7/23/98: The City requested documentation from Scarsella covering the delays they've encountered due to 1) the utilities involved, and, 2) added work items (such as the SPU pipeline crossing). Frank will gather the information and submit it to the City in the format of a request for additional days. (Pending) D.59 Submit paperwork substantiating all progress delays I ACTION ITEM Scarsella D.61 BACKFILLING AT THE BRIDGE: 7/16/98: Frank asked for clarification on the methodology of the backfilling requirements. Ed Berschinski explained the specifications require backfll to be done symmetrically and Entranco prefers to adhere to the specs. However, in this particular instance time constraints may require approving an alternate means. Discussion ensued on the perceived need to deviate from the specs at this juncture. Pier 1 is ready for backfill. Frank plans on backfilling both sides simultaneously. Arlen reminded everyone that the concrete requires a minimum of 10 days to obtain strength. The question was raised as to the need to wait for the Pier 2 diaphragm to be poured and cured. Ed responded that the thin stem wall is a major concern and Entranco prefers going with the specs. Arlen commented that ARM is behind schedule, and could possibly speed up their work and catch up if they put additional man-hours into the job. Frank will speak with Oakesdale Avenue S.W. Page 7 Construction Coordination Minutes July 23, 1998 ARM and see if they can speed up their work. This will be discussed in greater depth at the next meeting. 7/23/98: Lin noted that SBI had been given verbal approval yesterday(7/22)to proceed with backfilling behind the diaphragm, subject to the following provisions: 1) There will be strict observance of the specification provision-2-03.3(14)I-requiring that the difference in embankment height across the structure never exceed 2 feet. 2) Contractor shall use light equipment for backfill and placement. 3) The Contractor shall re-compact behind the diaphragms after the deck pour, but before the approach slabs are placed. Frank acknowledged the stipulations regarding this portion of backfilling. (Retired) D.62 FENCE ALONG WALLS: 7/16/98: Joe advised that Walls G and H will be receiving a chain link fence 150' long by 6' high to go along the trail, next to the drop off. This will be covered under Change Order #11. (Pending) D.62 Process C.O.#11 ACTION ITEM City D.63 S.W. 16TH ST. INTERSECTI[ON: 7/16/98: The junction box at the northwest corner of S.W. 16th could not be found. Mary will call for a locate. Survey elevations for pole bases in this area are needed. Frank will notify the survey crew. 7/23/98: Locator could not find the junction box. If potholing can't find it then TransTech will use a backhoe to find it. (Pending) ACTION TION lT- Done P.63a Sun,ey for-pole bases in vieiait�,ef S.W. 16thA!`TION ITG`M Done Next Meeting: Thursday,July 30, 1998, at 10 AM, in Boeing's field office(the"Grandstand Room") Copies: Attendees Karl Schuett Leslie Betlach Dan Enright(MKCo) Sandra Meyer Gregg Zimmerman Barry Knight(K&W) Chris Church(SPU/SWD) Tom Boyns Jeff Schutt(Sverdrup) Greg Hanson(Malcolm) Gunner Anderson,David Rollins(PSE) Greg Heckel(Controlled Rain) MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 7/23/98 Subject: CONSTRUCTION MEETING NO. 22 Project Manager: Joe Armstrong_ Phone #: 425-430-7303 Name Affiliation/Representing Phone # hri 130tim& 47-y- 9-?7-GCAz n p �� �d Ci-f�( a �,En7-ta►J 20 - 09- c 5 73 712 3 999- /PZ� LI N VV 1 L. 50/q 425 4,30 7223 hma/form/cb/ww/S I G NCON SCARSELLA BROS, INC.. Oakesdale Avenue S.W. Extension Three Vleek Project Schedule J I , IS is NI �F S 'I F 7S �S :M �T WT IS imTT'T F T I A-3 I a� .2AI! a]jd `� 3 c, JI t 12 C L 'Lj- OAKESDALE AVENUE SW - SW 16T" STREET TO SW 27T" STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due A. 2 Provide updated project schedule through completion Scarsella 7/16/98 7/24/98 B. 2g Discuss Citywide procedure with Boeing City 5/21/98 7/23/98 In progress B. 5 Process change order(#12)for trail provision City 7/9/98 7/24/98 D 5 P ,;ao trail sket h for-Gity....__ / -14Qg :7/:=QR Done ,.1 I� G a' t 1 t 1 1 ea4iens f fire t.-..;.,;.,rt o W $barff11a -Pt-7Y-70 7t-t-7/98 Bl�i-E2-sehe uledfor-7�22 B. 7 Provide as-built information for sleeves and sanitary sewer Scarsella/City 7/9/98 7/27/98 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 7a Negotiate C.O. for deletion of Controlled Rain work City/SBI 7/23/98 7/30/98 D. 33 Resubmit request in appropriate format Scarsella/ARM 6/18/98 7/30/98 D. 37 Monitor Wall C settlement markers Entranco 5/21/98 8/6/98 D. 44c Submit force account billing for TransTech's work Scarsella 6/25/98 7/30/98 * * These four will D. 44d Process S.W. 27th Street electrical change order for TransTech Scarsella 6/25/98 7/30/98 * * be processed together, D. 48a Process change order for re-designed bridge conduit runs City 7/2/98 7/30/98 * * under one change D. 56 Process pole base change order City 7/9/98 7/30/98 * * order. D.57 C 8 8 Done P. 57a investigate shear- to vs. .,to valve ptom 7�16,19 8 8 Done D. 59 Submit paperwork substantiating all progress delays Scarsella 7/23/98 7/30/98 D. 62 Process Change Order#11 City 7/16/98 7/27/98 P. 63 Call f ,,.,,...to �o e Gi4y 8 Done P. 63$ Sear-sell 8 Done 27/O t . OAKESDALE AVENUE S.W. Construction Coordination Meeting #15 June 4, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Lin Wilson,Mary Burgy,Van Ross Scarsella Bros. Karl Schuett,Frank Qualls Boeing Jon Larscheid Entranco Arlen Schulz,Ed Berschinski ARM Construction Allen Mettler Land Tech Mark Anderson A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Sewer dewatering is underway • Walls E,F and G are in progress and will be complete by next Friday,June 12`h • Wall C settlement weekly log has been established A.2. Project Schedule: • Frank and Allen distributed schedules summarizing the next three weeks of activity(attached) • Girder delivery is scheduled for June 16-17th • Sewer installation is scheduled for June 10-16"' • Construction substantial completion-September 30, 1998 A. 3. Action Items: See attached chart BOEING/CITY TOPICS: B. 1. PERMITS: 3/5/98: The City expects to receive and accept the 404 permit tomorrow, Friday, March 6. The contractor should assume that access to the wetland area will be available starting Monday, 3/9/98. It is understood that the 404 permit does not contain any conditions affecting construction other than those already known to the contractor, as spelled out in the HPA and Section 401 Water Quality Certification. 3/12/98: The 404 permit is in hand. For discussion of HPA timing limitations on channel excavation, see Item D.1 . 6/4/98: In accordance with the HPA permit,SBI notified the appropriate parties of their schedule to enter the channel to place riprap before girders are placed. Since this was done by telephone,SBI will follow up via fax. (Pending) B.1 Confirm intent to start work in channel I ACTION ITEM (SBI) B.2 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Springbrook Creek,but documentation has not yet been completed. An easement agreement with Seattle Public Utilities(Seattle Water Department)will be prepared when the method for protection of the Bow Lake Pipeline has been agreed(See Item C.2,below). In the mean time, a right of entry for construction will be sought from SPU. 2/26/98: The City will furnish to Scarsella(and Jon Larscheid) a copy of the Temporary Construction Easement (TCE) allowing use of adjoining Boeing property during construction of the Oakesdale roadway project. 3/5/98: Joe indicated that we had a copy of the draft TCE in City files,but had not traced an executed copy. Jon indicated that he would like to receive a copy of the draft TCE and would check on its status. 3/12/98: Tom Boyns (City) may have the executed TCE agreement; Joe will check with him. Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. 3/19/98: The City faxed a copy of the TCE to Jon. There is no response from Boeing yet. The City will fax a copy of the TCE to Scarsella. The City is researching their records for any special easement/recording issues pertaining to the w Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes June 4, 1998 traffic signal loop installation in the driveway(see also Item D.9) 3/26/98: Joe will fax a copy of the TCE to Karl this afternoon. 4/2/98: Karl has received a copy of the TCE. Jon will update the.draft TCE to a final document, and arrange for execution by Boeing. The Boeing/PSE easement issue needs to be finalized before Tom Boyns(City)can finalize his end of the paperwork. Jon Larscheid will provide an original of the easement to Tom Boyns, with a copy of the transmittal to Lin Wilson. 4/16/98: Exhibit A of the legal description is needed for the TCE. Boeing's attorneys will be reviewing the document next week (by 4/23). Joe will nudge Tom Boyns for an answer regarding easements for signal loops. 4/30/98: The City has received Boeing's executed TCE and should complete execution by Friday, 511. 5/7/98: The TCE has been fully executed. We are awaiting clarification from Tom Boyns on the requirements for easements for the signal loops. 5/14/98: The City completed the research and submitted a modified easement to Boeing for acceptance and execution. 5/21/98: Jon indicated that Boeing's attorneys did not favor the form of document prepared by the City and would prefer the lengthy form previously submitted. Lin asked if Boeing would research the form of agreement used at existing locations, such as Park/N. 1 Oth Street,to serve as a model. Alternatively,he suggested, Boeing could offer to maintain the loops on their property, rather than relying upon City personnel. Tom Boyns will have further discussions with Boeing personnel towards adopting an appropriate Citywide approach. (Pending) B.2f Research form of agreement used elsewhere ACTION ITEM (Boeing) B.2g Discuss Citywide procedure with Boeing ACTION ITEM (City) B.4 LANDSCAPING: 2/19/98: Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However,there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4" line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves and provided the names of two landscape designers received from Peter Hummel via Jeff Schutt. Lin will pass these on to Kato& Warren for consideration. 4/16/98: A preliminary meeting has been held with Jane Newbold, landscape architect, so that she can develop a proposed scope for completing the landscape design. 5/14/98: Ms. Newbold has withdrawn from the project. The City's consultant is currently working with Osborn Pacific Group (OPG) to bring them on board. Controlled Rain is concerned with the layout requirements for the new landscaping. Controlled Rain will be responsible for the current system. The City's right-of-way landscape consultant will take care of the irrigation design for new features. Steve Goetz will be the contact person for coordination regarding existing facilities. 5/21/98: An initial meeting was held on 5/20 between Linda Osborn (OPG), Boeing,Peter Hummel,Steve Goetz,K&W and the City to discuss the scope of OPG's work. (Pending) B. 5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues, to include Scott Woodbury and Leslie Betlach. 5/14/98: Lin asked for the as-built location of the existing trail at the southeast corner of the CSTC wetland. Larry Harger clarified the location. 5/21/98: After the meeting, Joe, Jon and Lin met in the field and walked the route of a path that would stay above elevation 13 and pass between the existing trees with a minimum of disruption. 6/4/98: Lin noted a change order will be forthcoming for a curb cut and crushed rock trail just north of the fence, between the trees. 1 or 2 trees may need to be removed and the trail must remain above elevation 13. (Pending) B.6 FIRE TRAINING EXERCISE: 6/4/98: The Renton Fire Department has contacted Boeing concerning the possibility of using the former Sales Pavilion building, which is currently slated for demolition. Efforts are underway to arrange for a coordinated burn as a live fire training exercise for the Renton, Boeing and Tukwila fire departments. This will require moving the construction office trailers or partial demo of the building to achieve separation. Jon Larscheid will keep everyone apprised of the status. (Pending) Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes June 4, 1998 C. COORDINATION WITH ADJACENT CONSTRUCTION C. 1. RECIRCULATION PUMP VAULT: 2/26/98: Boeing will determine a preferred location (west of the R/W) for the electrical splice box. 3/19/98: The routing of the electrical power connection was discussed in the field with Cochran Electric (sub to Baugh). Scarsella will advise the extent and cost of any modifications to the scope of work covered by their original quotation. 3/26/98: The rerouted power supply to the vault is estimated to cost an additional $500. It will be included in Change Order No. 3 (see Item D.20). 4/2/98: The piping is not as shown in the plans; only 10" pipe is required. The 12" has already been purchased and will be subject to a restocking charge. The financial details concerning pipe discrepancies will be worked out in a change order. 4/16/98: Boeing will install and connect the equipment and electrical power with their own forces. Scarsella's scope will be revised to exclude this work. Scarsella will be complete once the pipe work has been connected. 5/7/98: The material has been returned. Karl is gathering the final restocking costs together and should have a final figure by the next meeting. 5/14/98: Scarsella will take care of the power connection to the relocated vault. 5/21/98: Scarsella has submitted details of the restocking charge incurred. The scope and routing of the vault power supply have yet to be coordinated with Boeing. 5/28/98: Scarsella will provide the conduit. Boeing is providing the wire and will take care of the connections. The change order parameters will be revisited. 6/4/98: The change order has been finalized. (Retired) G. I Evaluate sest im aet en Change Or-de.#4 A!` 4 N TT7`.Hii Done C.2 SEATTLE WATER DEPARTMENT CROSSING: 2/26/98: The existing steel plates across the pipeline were placed by Hunter-Douglas' contractor. MKCo will remove and salvage them when they are no longer required. 3/5/98: SPU has agreed to the proposed concrete slab protection proposal; Entranco is developing design details for incorporation in a Change Order. 3/12/98: Allen Mettler(ARM) asked about eliminating the bolts and substituting welding ears instead. This will save a lot of time and money in aligning and installing the steel plates. He noted that when they were no longer needed it would be an easy matter of using a cutting torch to break the welds. Joe will check with Entranco for approval. 3/19/98: SPU has not yet come up with a draft agreement. SPU prefers a bolted connection between concrete panels instead of the weld plates. Completion of the drawings for the crossing should be expedited to facilitate Karl's developing a cost proposal for the work (see Action item D.2g). Kato&Warren will follow up with Entranco. The City needs to designate on the plan sheets the extent of additional fill needed east of the three-lane pavement. 3/26/98: Drawings showing the precast concrete panel lid over the SPU pipeline have been completed, and will be transmitted to Scarsella by Joe in the next few days. The City will prepare a preferred alternative to the connection between panels shown on Entranco's drawings. Scarsella will work up an estimated cost for the change. 4/2/98: Scarsella is preparing cost proposals for a cast-in-place option for the protective slab, as well as the precast option. The same plate and joints will be used for the cast-in-place option. Lin gave to Karl a sketch showing the fill widening to be provided at the crossing. The widening consists of a 200-foot-long section centered over the pipe, with a 200-foot-long taper at each end. 4/9/98: The City has received from Scarsella alternative cost proposals for constructing the protective slab with either precast units or cast-in-place concrete, and is reviewing and evaluating these alternatives. 4/16/98: Scarsella is revising their cost proposal in response to Entranco's comments. It should be finalized today. SPU/SWD will work up a draft of the agreement, once costs are established. Lin cautioned that it would be prudent not to start work in this area until the City has received Seattle Water's written approval. 4/23/98: Precast protection is the preferred method. 5/7/98: Joe Armstrong has not received an okay from SPU/SWD on the agreement. He will notify Chris Church (SPU/SWD)of the Contractor's intent to proceed. 5/14/98: SPU/SWD has not yet finalized an agreement. The City has a letter on file which indicates approval of the plan, but no official right-of-entry. As time is of the essence, Joe will notify SPU/SWD by letter that the City will proceed, based on the approval letter received. 5/21/98: Joe has sent a letter to SPU notifying them that construction is imminent and will be in accordance with SPU's written approval received in March. Tom Boyne (City) and Bill Cluckey (SPU) have discussed documentation of the temporary and permanent land rights requested by the City. 6/4/98: The SPU agreement has been received and is being processed through the City. SPU has requested a higher insurance limit which may affect SBI's policy. Karl will advise if there's any additional costs for the added insurance. (Pending) G.2 D.epa fe draft agreement for-pipeline. paayement.sr-lid I A C-T-10N a AiT Done Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes June 4, 1998 C. 3. PSE GAS LINE INSTALLATION: 6/4/98: Boeing is making arrangements for PSE to commence their incoming gas line work for the new daycare facility. Jon Larscheid will set a meeting with SBI to coordinate efforts of all parties involved. (Pending) C.3 Schedule coordination meeting ACTION ITEM Boeing D. SCARSELLA CONTRACT-- GENERAL DISCUSSION D. 1 SCHEDULE: 5/14/98: ARM will be receiving girders starting approximately June 14,and will request a closure of S.W. 16th at Oakesdale to take delivery and put them in place. Street closures require approval of the Ren- ton City Council,which takes a minimum of 3 weeks to process, if it doesn't have to go through the Transpor- tation Committee. Lin requested written notification of the dates needed for the closure. Allen will verify with the factory and advise Scarsella, who will need to formalize their request to the City for the closure. Joe will then process the required paperwork to take it before Council for approval. . 5/21/98: Allen described the pro- posed routing of the girder deliveries. This will require intermittent closure of Oakesdale between S.W. 16th and Grady Way over a 2-day period as trucks are maneuvered and girders unloaded. Joe will initiate an agenda bill for City Council action and will see that Metro Transit is notified of the impending closure. Allen outlined various requirements relating to the condition of the site entrance and north approach fill to allow placement of the cranes and passage of the girder trucks. These will be worked out with SBI to arrive at a realistic schedule when the girders can be placed. SBI will prepare a traffic control plan covering the closure and the routing of the trucks transporting the girders. 5/28/98: Girder delivery is set for 6/16 and 6/17. SBI was reminded to place advance warning signs of the impending closure at least one week ahead of this schedule. The City will deliver closure notices to adjacent businesses. Boeing will notify their personnel and contractors on the site. Council action on the closure request is scheduled for June 1. 6/4/98: The closure has been approved by Council and is scheduled for the 15`h, 16t'and 17t'. Allen asked if the requirement(on Plan Sheet 57 - S2) for a 30-day period after girder prestress release before placement of the end diaphragms could be modified to al- low earlier completion of the approach fills and paving of the roadway. Ed indicated that Entranco will look into this. (Pending) ACTION iTCAR Done a Prepar-e,.a ffie,.,,.,tfel„i,n Done D.le Review timing of end diaphragm placement ACTION ITEM (Entranco) D. 3 SEWER STUBS: 4/16/98: The dewatering plan will be submitted next week, on 4/20. Karl advised that Eric Davison with Metro (206-684-1707) is requesting the City contact him to clarify details for the deformation monitoring on the 72" Metro line (reference Figures 13 and 14). Joe will contact both Metro and Shannon & Wilson to resolve this issue. Scarsella's driller is on hold pending resolution of this item. 4/23/98: Metro has approved the dewatering proposal. The City has deleted the deformation monitoring requirements at Metro's request. A deformation monitoring change order will be forthcoming. 4/30/98: Change Order #5 has been agreed upon. The City,Boeing and Scarsella will each pay for two wells. 5/7/98: The executed change orders have not yet been returned to the City. 5/14/98: Neither the City nor the Contractor have received the letter from Metro on the flat top manhole cover. 5/28/98: The Change Order to delete deformation monitoring is ready to send to SBI. 6/4/98: SBI is waiting for written confirmation 1)that the cone flat top was approved by SPU,and,2)sealing procedure requirements. (Pending) D.3f Confirm cone flat top and sealing procedure ACTION ITEM City D. 7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, tele- phone 425-482-1112), and stage removal and restoration of the existing pipe system accordingly. 3/12/98: It was stressed that protection of Teufel's existing landscaping items is considered a priority item. 3/19/98: The City will provide a change order to Scarsella for new sleeve locations. One sleeve is an irrigation sleeve. 4/2/98: A meeting has been set for 4/16 preceding the weekly construction meeting. 4/2/98: Joe has provided a draft Change Order for Scarsella to price. The revision of pipe work at the relocated recirculation vault should also be included in this C.O. (see Item C.1). 4/16/98: Irrigation submittals should be ready next week. Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes June 4, 1998 5/7/98: Baugh inquired as to the timing for landscaping on the east border. Jon advised it will be pretty close to what's listed on the Master Schedule in the other room. 5/14/98: Teufel (Larry Harger) stressed the neces- sity of maintaining moisture to planting materials in the hot weather. They need to know the status of the added sleeves. The main line across the right-of-way at Wall H needs to be restored as soon as possible. This should be done by the end of next week. Boeing requested Teufel take responsibility for any repairs, an offered to ac- cept the charges for same. This was approved by all concerned. Controlled Rain will repair the lateral lines (mostly on the east side) by individual zones. The 2" power and communication conduits for the monitoring station have been repaired. The 6" sleeves at Station 47+65 (plan sheet 98) will be installed as soon as Wall C is completed. Scarsella was reminded that Change Order #8 needs to be executed in order to procure the sleeves in a timely manner. Jon clarified the lake vault, the control station and the monitoring station are the only items which require conduits. 5/21/98: Jon and Steve requested the provision of an additional 6-inch sleeve parallel with the 2-inch sleeves previously requested. This will be added to the C.O. currently in prepa- ration. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM (Scarsella) 9 7A EXievo,,.e rt,.Rge n.ae.f r SleeYeS 4 czla r rTL`Ar Done D. 9 TRAFFIC SIGNAL AT BUILDING ENTRANCE: 2/26/98: The City has started design of the proposed traffic signal at the entrance to the Family Care Center and BCAG HQ. In three weeks, data will be available to allow plac- ing orders for poles and for Scarsella to prepare an estimate for the cost of the Change Order to perform the work. 3/12/98: The City will need an easement from Boeing for the signal loop installation inside their drive- way (see Item B.2b). Bryson Huie (City) may be asked to attend next week's meeting to clarify his signal re- quirements. 3/19/98: The City is checking for any special easement/recording issues involved in the driveway signal loop. 4/2/98: The signal requires a 240v power source. The signal controller cabinet is located on the northwest side of the intersection. Boeing's power comes from their 25-02 building at the north end of the site. Bryson will contact Puget Sound Energy for a power source. The signal design is complete to the point that the poles may be ordered. It was agreed Bryson will transmit the signal drawings direct to TransTech Electric. The information will be incorporated in a Change Order and a cost proposal requested from Scarsella. 4/9/98: Joe gave Karl a set of revised plan drawings and advised the electrical junction boxes and conduits will be changed to allow for fiber optic cabling. 4/16/98: C.O. #7 will be used for the required j-box and conduit changes for fiber optics. Jon Larscheid will check to see if a power source from a Boeing building is a possibility for this signal. Otherwise a feed either from SW 27th or SW 16th will be necessary, at higher cost. 4/23/98: The sig- nal change order cost was sent back to Scarsella for breakdown. 4/30/98: The City will need to locate a power source for the signal. 5/7/98: Joe advised 2 separate change orders will be issued, one of which will delete 19 j-boxes, the other will cover the fiber-optic changes. Joe next noted that the power source, if located at S.W. 27th Street,would be a run of approximately 2,000 feet. It is becoming increasingly critical to locate this power source. 5/14/98: Scarsella will have the cost proposal breakdown to the City by Friday, 5115. The power source will come from S.W.27th. Karl noted there's an existing j-box on Oakesdale at S.W. 27th with wires in it. Nobody seems to know its purpose. Jon will check with Boeing forces to see if they know anything about it. 5/21/98: The cost of the new traffic signal and power supply has been agreed. 5/28/98: TransTech will start work next Monday. Joe (City) will contact PSE and ask them to investigate the nature of the j-box in S.W. 27th. 6/4/98: The j-box has been taken care of. TransTech's work is in progress. (Retired) P.9@ layeS , .. f j box at S.W.274ti 10akesdale I ACTION 1T- Done D. 15 HOUSEKEEPING: 3/12/98: Contractors were reminded to keep the streets swept of construction debris. This must be done on a daily basis. 4/2/98: Lori expressed Boeing's desire to get S.W. 27th cleaned up and to keep it clean. The contractor advised he has a sweeper on order. 4/16/98: Jon asked for verification that all contrac- tors are driving over the steel plates, and not using shortcuts over the water line. 5/21/98: At last Monday's City Council, Councilman Tim Schlitzer commented publicly (on the local cable channel)that he had observed construction debris in and around Springbrook Creek in the vicinity of the bridge construction. Frank indicated that, after being informed of this he had removed the offending material and that this would not recur. He noted, and the City concurred, that materials in the creek between the silt fences did not arise from the con- struction operation and could not be removed until the date allowed in the Project HPA. Oakesdale Avenue S.W. Page 6 Construction Coordination Minutes June 4, 1998 D. 20 CHANGE ORDERS: 3/26/98: Joe reviewed the status of Change Orders issued and in preparation, as follows: (ongoing) No. Description Scope Defined Cost Executed Executed Agreed (Contractor) (City) 6 Provide traffic signal at Complete Yes Yes Yes BCAG/FCC driveway 7 Provide fiber optic j-boxes Complete Yes Yes Yes and conduit 8 Delete one FH relocation Yes Yes Yes Yes and deformation monitor- ing requirements 9 Add wall underdrains Yes Yes Yes Yes 10 Provide irrigation sleeves; Yes Yes Yes Yes revise vault power supply D.30 FINAL GRADES: 4/16/98: Allen Mettler requested the City to provided elevations at even ten foot sections for girders G, M and A,and the edge of deck elevations for his surveyor's use. Entranco will provide this informa- tion. 4/23/98: Bridge deck elevations should be ready by 4/30. Curtain wall elevations for Piers 1 and 2 are needed as soon as possible. 4/30/98: Curtain wall elevations were provided. Jerrod will have bridge deck ele- vations no later than next Monday, May 4. 5/14/98: Shannon & Wilson is in the process of analyzing Mal- colm's claim. The top of curtain wall elevations have changed. Bridge deck elevations are good. Allen asked if a slope should be considered to avoid ponding on the deck. Kato & Warren will coordinate deck elevations with Entranco. Elevation data will be sent by courier today. 5/21/98: Information has been provided. 5/28/98: Allen referred to the contour plan prepared by Entranco and asked they reconfirm that the design in- tent is to have the flat spot where the crest of the vertical curve coincides with the horizontal superelevation transition. He indicated that he will be starting to place girder bearing pads on Tuesday,June 2, 1998. Ed indi- cated that his office will review the question and advise. 6/4/98: The deck elevations will be as indicated on the plans. (Retired) P. 30 D eee,,side-bridge.leek ele ,..t:ea A CTIO TTT.A4 Done D. 31 POTENTIAL CLAIM: 4/16/98: Scarsella has not received any formal notification from Malcolm Drilling repre- senting their potential claim for changed conditions. Malcolm has demobilized and is off the project. The City's impression is that Malcolm resumed satisfactory production, without the need for extraordinary equip- ment or methods, and presumes that the impact of any conditions unforeseen by Malcolm were negligible. If Malcolm believes this is not the case,prompt notification should be made through Scarsella. 4/30/98: Nothing has been received to date. 5/7/98: The City has received paperwork from SBI concerning Malcolm's claim. 5/14/98: The City will be transmitting to Scarsella a letter from Shannon& Wilson commenting on Malcolm's claim of changed conditions. 5/28/98: The City's response has been sent to SBI. (Pending) D. 33 CONCRETE POUR: 4/30/98: Karl explained that after ARM started their pour it was discovered the approved submittal was not what was wanted on the project,which caused a shutdown. The contractors are tracking their costs associated with this shutdown. Jerrod explained that the submittal referred to the footings. He further explained that, per Standard Specs., any concrete above finished ground must have air in that portion of the work, and this requirement never varies. As such, there should never have been a problem with the pour. 5/7/98: Allen(ARM)stands firm in his contention of lost production time and advised a letter will be forthcom- ing. Arlen (Entranco) noted, for the record, that the concrete was not wasted and it was a very short hour, at best,which may have been lost. 5/14/98: ARM is willing to accept the added cost of the concrete. However, they are requesting payment for the additional hour. 6/4/98: ARM will submit details to substantiate the re- quest for additional compensation by next week's meeting. (Pending) Oakesdale Avenue S.W. Page 7 Construction Coordination Minutes June 4, 1998 D. 37 ALIGNMENT OF MODULAR BLOCK WALLS: 5/7/98: Mark (Land Tech) asked if the sharp radius curves of Wall H could be flattened out. Jerrod said this was okay, and it could be done in the field. Jerrod advised that it would be wise to establish survey points along Wall C to allow for checking settlement in the future. It was agreed this will be done. 5/21/98: As soon as sections of Wall C are completed to full height, settlement mark- ers will be established and monitored at weekly intervals by Entranco. 5/28/98: Markers have been established. Entranco will monitor and provide weekly updates. 6/4/98: Ed provided a spreadsheet summarizing settlement marker elevations observed during the first ten days after the initial establishment. (Ongoing) D.37. Monitor Wall C settlement markers ACTION ITEM Ongoing D.40 BRIDGE APPROACH SLABS: 5/21/98: Allen requested consideration of placing the approach slabs at an earlier date, in order to allow SBI to accelerate the paving schedule. 5/28/98: Ed Berschinski (Entranco) commented that early placement of the approach slabs would be okay, as long as the concrete was allowed the appropriate amount of time to cure properly. Allen requested clarification of several items. He asked if a horizontal con- struction joint could be used between the approach slab and the monolithic curb, and the City agreed that it was acceptable. He questioned whether he was correct in interpreting Plan sheet 68 as showing the end diaphragms extending to the outside rather than the inside face of the curtain wall. Allen believes the diaphragms need to be re-designed. He requested a revised drawing and asked if this would require changing his rebar order. Ed Berschinski (Entranco) stated the rebar shouldn't need to be changed; any change can be accommodated by adjusting the length of the splices in the horizontal bars. Ed will check on the other items in question as soon as he returns to the office. 6/4/98: Entranco provide sketches clarifying the end diaphragm layout. The approach slab will stop at back of curb. There will be a 2-inch open joint between the end of the diaphragm and the in- side face of the curtain wall. Butyl rubber sheeting will be used to cover the 2" gap. The open joint can be formed or filled with styrofoam. Allen asked if the styrofoam must be removed or if it could be left in place. Ed Berschinski(Entranco)will follow up and advise on the removal requirements. (Pending) D 40 Cheek on end diaphragm design ACTION 1TEA4 Done D.40b Advise if styrofoam must be removed ACTION ITEM (Entranco) D.41 CONCRETE OBSTRUCTIONS AT STATION 41+00: 5/23/98: Two large concrete `boulders' (4' diameter, depth unknown) with quarry spalls around their bases have been unearthed. These are located outside of the main road, behind the sidewalk and will pose an obstruction smack in the middle of Boeing's new road. SBI re- moved the spalls,but these boulders have withstood all of their efforts to date. SBI is requesting direction from the City as to removing them (method and depth), or leaving them (perhaps as a separation island for Boeing's ingress/egress traffic). 6/4/98: A total of three "boulders" have been encountered. These will be jackham- mered out to 1 foot below subgrade under force account work. (Retired) ACT-!ON UEM Done D.42 SEWER PIPE INSPECTION: 5/28/98: SBI wants to know if a visual inspection for the 2-1/2 lengths of new sewer pipe would suffice, or must it be videotaped? Joe will check with Dave Christensen and advise. 6/4/98: Visual inspection has been approved. (Retired) ACTION 1TT.Aii Done D.43 BRIDGE GIRDER INSPECTION: 5/28/98: Allen asked the City to verify WSDOT's approval and acceptance of the fabricated girders. Joe will follow up with the State. 6/4/98: As of Joe's call to the State Tuesday, two girders are still in fabrication. The State's paperwork will be sent directly to the City. (Retired) 1). 43 \ eri f ,St..te's eptanee of bridge girders ACTION 1TL Aii Done D.44 S.W.27TH STREET INTERSECTION: 6/4/98: The j-box in the intersection is the termination point for the lumi- naire runs on S.W. 27th Street. The j-box was rendered inoperable by City forces and will be relocated by Oakesdale Avenue S.W. Page 8 Construction Coordination Minutes June 4, 1998 TransTech Electric. Killing power to this box also left one luminaire (Station 10+90 left) without power. This pole might be in conflict with the new radius and may need to be relocated. SBI will have it surveyed. D.44 Survey luminaire at Station 10+90 left I ACTION ITEM (SBI) D. 45 CHANNEL CLEARING: 6/4/98: SBI requested clarification on several items concerning work within the chan- nel. Specifically, a definition of what constitutes "large woody debris" as used on page 61 of the specs is re- quested. Also,what is the extent of clearing desired as referred to on Plan Sheet SG 12? Scott Woodbury is no longer with the City. Ron Straka is the City's current contact person for guidance. Ron may be reached at 425- 277-5548. (Pending) D.45a Define"large woody debris" ACTION ITEM (City) D. 45b Define channel clearing limits ACTION ITEM (City) D.46 STORnt DRAIN INVERTS: 6/4/98: Two lateral storm drain elevations (38+69 and 37+40) were 1.8 feet higher than inverts on the main line. SBI made the appropriate field adjustments which will be indicated as a change on the actual project as-builts. (Information only-- Retired) D.47 STORM DRAIN INLET: 6/4/98: The inlet on Wall C is very close to the geo-grid. One piece of geo-grid may need to be cut. (Pending) D.48 BRIDGE STRUCTURE: 6/4/98: The j-box for future trail lighting may be routed from the luminaire base closest to the bridge abutment(Luminaire Note 1). This would remove it from the bridge deck location. (Pending) D. 49 PSE GAS LINE INSTALLATION: 6/4/98: SBI will contact PSE to advise them that they should schedule instal- lation of the gas line soon. PSE will need to coordinate with Seattle Water Department regarding the crossing of the Bow Lake pipeline and coordinate their schedule with SBI's activities. See also Item C.3 (Pending) D. 49 Contact PSE re installation of the gas line ACTION ITEM (SBI) RX I Y rb JUN 111998 CITY OF RENTON Engineering Dept, Next Meeting: Thursday,June 11, 1998,at 10 AM, in Boeing's field office(the"Grandstand Room") Copies: Attendees Tom Boyns Mark Pywell Dan Enright(MKCo) Sandra Meyer Leslie Betlach Barry Knight(K&W) Chris Church(SPU/SWD) Gregg Zimmerman Jeff Schutt(Sverdrup) Greg Hanson(Malcolm) Joe Armstrong Ron Straka MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 6/4/98 Subject: CONSTRUCTION MEETING NO. 15 Project Manager: Joe Armstrong_ Phone #: 277-6203 Name Affiliation/Representing Phone # IN 4ZNi 7- QUIZ, 52 no 1A 2.06o 9qq - I?Z'7 LlN Wn,, Qom 425 Vz- 6-n hma/formkb/w /SIGNCON SCARSELLA BROS, INC.. Oakesdale Avenue S.W. Extension Three Week Project Schedule S ''MIT IWT F S S MT WT F S 'S MT WT F S Sc �"Yec ec --- r , i I I I b,v1•A AA s� ro n w h Q1.�+n.17 OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date As- Date Responsibility Resolution No. Description signed Due B. 1 Confirm via fax intent to commence work in channel Scarsella 6/4/98 6/11/98 B. 2f Research form of agreement used elsewhere Boeing 5/21/98 5/28/98 B. 2g Discuss Citywide procedure with Boeing City 5/21/98 5/28/98 B. 6 Coordinate fire training exercise Boeing 6/4/98 6/11/98 G.l e Evaluate eost : et on Gh.nge Order-4 city4gl 51/291/98 6/5/98 Done C,-2 n e ara# ^ o fit f Y pipeline plaeemefit of lid WB i 01/7/97 308/98 Reached agreement- Done C. 3 Schedule daycare facility gas line coordination meeting Boeing 6/4/98 6/11/98 P. 1 b City 51/2 11/99 64,199 Done P. l d n.o.afe*,.a4i , .,.,.,,i .,i 98 6A 98 Done D.le Review timing of end diaphragm placement Entranco 6/4/98 6/11/98 D.3f Confirm cone flat top and sealing procedure City 6/4/98 6/11/98 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 7a Exee to rh.n-g n.-ao,.f r sleeves C;4. ise -soli 5A4/98 9$ Done P. 9e investigate p e f j box at S.W. 2 7th/Oakesdale City S/7� 6,/2/99 Done P. 30a Reeenside.bridge deek elevations gntr-aneo 5Q8198 6,12,198 Done D. 37 Monitor Wall C settlement markers Entranco 5/21/98 Ongoing P. 40a Cheek on end diaphragm Entfamee 51/291/98 6,/2,195 Done D. 40b Advise if styrofoam must be removed Entranco 6/4/98 6/11/98 P. 41 r : y4%o c i� 9,/98 Done P. 42 if , new sewef pipe inspeeti— „ City c i�8 6/4,198 Done P. 43 Nle-;f, WSPOT aeeeptanee of bridge ,,ifdefs Gily 50$/48 6/4/98 Done D. 44 Survey luminaire at Station 10+90 (left) Scarsella 6/4/98 6/11/98 D. 45a Define "large woody debris" City 6/4/98 6/11/98 D. 45b Define channel clearing limits City 6/4/98 6/11/98 D. 49 Contact PSE re installation of the gas line SBI 6/4/98 6/5/98 OAKESDALE AVENUE S.W. Construction Coordination Meeting #21 July 16, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Van Ross, Joe Armstrong, Mary Burgy,Allen Quynn Scarsella Bros. Frank Qualls Boeing Jon Larscheid Entranco Arlen Schulz, Ed Berschinski Baugh Construction Bob Moore TransTech Electric Bryson Huie A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Curbs have been surveyed; curb and gutter work ends July 17 • Bridge deck work is in progress • Woody debris is being located for placement in the channel on July 21 • Baugh is paving the roadway to Boeing on July 20 and 21 • TransTech's conduit installation continues • PSE(Gas)work continues A. 2. Project Schedule: • Frank distributed the schedules summarizing the next three weeks of activity(attached) • The water quality vault floor will be poured July 21 • Construction of pole bases will start going in,working north,on July 27 • Asphalt work is scheduled to start July 27 • Construction substantial completion- September 30, 1998 7/16/98: Ed Berschinski requested an updated overall project schedule through completion. Frank will put one together. (Pending) A.2 Provide updated project schedule ACTION ITEM Scarsella A. 3. Action Items: See attached chart B. BOEING/CITY TOPICS: B.2 RIGHT-OF-WAY: 2/19/98: 3/12/98: Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. 3/19/98: The City is researching their records for any special easement/recording issues pertaining to the traffic signal loop installation in the driveway (see also Item D.9). 4/2/98: The Boeing/PSE easement issue needs to be finalized before Tom Boyns (City) can finalize his end of the paperwork. Jon Larscheid will provide an original of the easement to Tom Boyns, with a copy of the transmittal to Lin Wilson. 4/16/98: Joe will nudge Tom Boyns for an answer regarding easements for signal loops. 5/7/98: We are awaiting clarification from Tom Boyns on the requirements for easements for the signal loops. 5/14/98: The City completed the research and submitted a modified easement to Boeing for acceptance and execution. 5/21/98: Jon indicated that Boeing's attorneys did not favor the form of document prepared by the City and would prefer the lengthy form previously submitted. Lin asked if Boeing would research the form of agreement used at existing locations, such as Park/N. loth Street, to serve as a model. Alternatively, he suggested, Boeing could offer to maintain the loops on their property, rather than relying upon City personnel. Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes July 16, 1998 Tom Boyns will have further discussions with Boeing personnel towards adopting an appropriate Citywide approach. 7/9/98: Tom Boyns has received the draft paperwork from Boeing. (Pending) B.2g Discuss Citywide procedure with Boeing ACTION ITEM City B. 4 LANDSCAPING: 2/19/98: Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4" line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves. 5/14/98: The City's consultant is currently working with Osborn Pacific Group (OPG) to bring them on board. Controlled Rain is concerned with the layout requirements for the new landscaping. Controlled Rain will be responsible for the current system. The City's right-of-way landscape consultant will take care of the irrigation design for new features. Steve Goetz will be the contact person for coordination regarding existing facilities. 5/21/98: An initial meeting was held on 5/20 between Linda Osborn (OPG), Boeing, Peter Hummel, Steve Goetz, K&W and the City to discuss the scope of OPG's work. (Pending) B. 5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues, to include Scott Woodbury and Leslie Betlach. 5/14/98: Lin asked for the as-built location of the existing trail at the southeast corner of the CSTC wetland. Larry Harger clarified the location. 5/21/98: After the meeting, Joe, Jon and Lin met in the field and walked the route of a path that would stay above elevation 13 and pass between the existing trees with a minimum of disruption. 6/4/98: Lin noted a change order will be forthcoming for a curb cut and crushed rock trail just north of the fence, between the trees. I or 2 trees may need to be removed and the trail must remain above elevation 13. 6/11/98: Boeing has requested the trail be paved, using project funds. Lin advised this particular item will be elevated to the Steering Committee. 6/18/98: If the cost of the irrigation relocation performed by Boeing/Teufel(Item D.7) is comparable with the extra cost of paving, the paving will be included in the change order. 6/25/98: Jon stated that, contrary to what is noted under 6/4/98, above, Boeing does not want a curb cut for the trail. 7/9/98: The west end alignment will carry out to Oakesdale, with no curb cut. The change order will include paving. 7/16/98: The preliminary stakes are in place. Jon will provide a sketch for City use. (Pending) B.5 Process Change Order for trail provision ACTION ITEM City B.5a Provide sketch for City use ACTION ITEM Boeing B. 6 FIRE TRAINING EXERCISE: 7/9/98: Scarsella will coordinate with PSE and TransTech for the required power electrical drop and relocation of construction trailers required for the fire training exercise which takes place on the 22nd through the 25th. There will be a series of 8 burns, with the final (big) burn taking place on the 25th. Boeing will request that fire equipment not block construction access during the exercise. 7/16/98: TransTech will take care of removing/relocating the electrical service either today or tomorrow. (Pending) B.6 Coordinate electrical relocations for fire training exercise I ACTION ITEM SBI B. 7 As-BUILT DATA: 7/9/98: Jon Larscheid would like copies of the as-built data information on the sleeves and sanitary sewer tie-ins as soon as possible. (Pending) B.7 Provide As-Built data for Boeing ACTION ITEM City r Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes July 16, 1998 C. COORDINATION WITH ADJACENT CONSTRUCTION C.4. COMMUNICATION LINE INSTALLATION: 6/11/98: Boeing advised their contractor will begin pulling communication cables through their vaults around the first of July. (Pending) D. SCARSELLA CONTRACT-- GENERAL DISCUSSION: D. 7 LANDSCAPING: 3/12/98: It was stressed that protection of Teufel's existing landscaping items is considered a priority item. 3/19/98: The City will provide a change order to Scarsella for new sleeve locations. One sleeve is an irrigation sleeve. 4/16/98: Irrigation submittals should be ready next week. 5/7/98: Baugh inquired as to the timing for landscaping on the east border. Jon advised it will be pretty close to what's listed on the Master Schedule in the other room. 5/14/98: Teufel (Larry Harger) stressed the necessity of maintaining moisture to planting materials in the hot weather. They need to know the status of the added sleeves. The main line across the right-of-way at Wall H needs to be restored as soon as possible. This should be done by the end of next week. Boeing requested Teufel take responsibility for any repairs, and offered to accept the charges for same. This was approved by all concerned. Controlled Rain will repair the lateral lines (mostly on the east side) by individual zones. The 2" power and communication conduits for the monitoring station have been repaired. The 6"sleeves at Station 47+65 (plan sheet 98)will be installed as soon as Wall C is completed. Scarsella was reminded that Change Order#8 needs to be executed in order to procure the sleeves in a timely manner. Jon clarified the lake vault,the control station and the monitoring station are the only items which require conduits. 5/21/98: Jon and Steve requested the provision of an additional 6-inch sleeve parallel with the 2-inch sleeves previously requested. This will be added to the C.O.currently in preparation. 6/11/98: A coordination meeting was set for 7:30 a.m. next Tuesday, 6/16 at the Boeing offices, to discuss the scope of Controlled Rain's and Teufel's responsibilities. On another note, Teufel would like to start work west of Oakesdale on the south side of the parking lot. The area is staked. Karl will coordinate with Teufel. 7/9/98: Frank will schedule a meeting with Controlled Rain for the beginning of next week to go over all outstanding items. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM Ongoing D.20 CHANGE ORDERS: Joe reviewed the status of Change Orders issued and in preparation,as follows: (ongoing) No. Description Scope Cost Executed Executed Defined Agreed (Contractor) (City) Provide connecting trail(B.5) Revise irrigation scope to reflect items performed by Boeing/Teufel (D.7) SW 27th electrical changes: add breaker and change wiring size/qty; change pole foundation sizes(D.44) Provide CL fence between trail and Wall G (D.55) D. 31 POTENTIAL CLAIM: 4/16/98: Scarsella has not received any formal notification from Malcolm Drilling representing their potential claim for changed conditions. Malcolm has demobilized and is off the project. The City's impression is that Malcolm resumed satisfactory production, without the need for extraordinary equipment or methods, and presumes that the impact of any conditions unforeseen by Malcolm were negligible. If Malcolm believes this is not the case, prompt notification should be made through Scarsella. 4/30/98: Nothing has been received to date. 5/7/98: The City has received paperwork from SBI concerning Malcolm's claim. 5/14/98: The City will be transmitting to Scarsella a letter from Shannon & Wilson commenting on Oakesdale Avenue S.W. Page 4 t Construction Coordination Minutes .July 16, 1998 Malcolm's claim of changed conditions. 5/28/98: The City's response has been sent to SBI. 6/11/98: Malcolm would like to meet to discuss their claim. SBI will schedule a meeting for next Wednesday, 6/17. 6/18/98: An initial meeting was held on 6/17 and will be continued next Tuesday, 6/23, at 9 a.m. 7/9/98: The next meeting with SBI and MDCI is scheduled for Monday 7/13,at 9 AM. (Pending) D. 33 CONCRETE POUR: 4/30/98: Karl explained that after ARM started their pour it was discovered the approved submittal was not what was wanted on the project, which caused a shutdown. The contractors are tracking their costs associated with this shutdown. Jerrod explained that the submittal referred to the footings. He further explained that, per Standard Specs., any concrete above finished ground must have air in that portion of the work, and this requirement never varies. As such, there should never have been a problem with the pour. 5/7/98: Allen (ARM) stands firm in his contention of lost production time and advised a letter will be forthcoming. Arlen (Entranco) noted, for the record, that the concrete was not wasted and it was a very short hour, at best, which may have been lost. 5/14/98: ARM is willing to accept the added cost of the concrete. However,they are requesting payment for the additional hour. 6/4/98: ARM will submit details to substantiate the request for additional compensation by next week's meeting. 6/11/98: ARM has forwarded information to SBI for processing. 6/18/98: The City has received some information from ARM via SBI, but it is not in the format required by the WSDOT Specifications. Lin requested it be re-submitted in the appropriate format, with an explanation of the contract provision establishing that the extra cost is a City responsibility. Upon receipt of the revised request, Entranco will be asked to review it. Scarsella will ask ARM to resubmit their request for additional compensation. 7/2/98: Allen(ARM)objected to being asked to re-submit his paperwork, and asked the City to prepare it for him to sign. Lin Wilson and Ed Berschinski tried to explain that it was necessary to have it in the proper format and that only his firm would be aware of the actual applicable charges and processes which were impacted. The discussion carried over to other issues and this item remains at an impasse: The City can do nothing for ARM unless/until the proper paperwork is received for review. Frank (SBI)will work with Allen on this item. 7/16/98: Nothing has been received to date. (Pending) D. 33. Resubmit request in appropriate format ACTION ITEM Scarsella/ARM D.37 ALIGNMENT OF MODULAR BLOCK WALLS: 5/7/98: Jerrod advised that it would be wise to establish survey points along Wall C to allow for checking settlement in the future. It was agreed this will be done. 5/21/98: As soon as sections of Wall C are completed to full height, settlement markers will be established and monitored at weekly intervals by Entranco. 5/28/98: Markers have been established. Entranco will monitor and provide weekly updates. 6/4/98: Ed provide a spreadsheet summarizing settlement markers elevations observed during the first ten days after the initial. 6/11/98: The weekly log was submitted by Ed Berschinski. 6/18/98: As of 6/17 there has been no movement. It was agreed the next reading will be taken in about a month(3 to 4 weeks). 7/9/98: New readings are to be taken within the next week whenever the surveyors are in the area. (Ongoing) D.37. Monitor Wall C settlement markers ACTION ITEM Ongoing D.44 S.W. 27TH STREET INTERSECTION: 6/4/98: The j-box in the intersection is the termination point for the luminaire runs on S.W. 27th Street. The j-box was rendered inoperable by City forces and will be relocated by TransTech Electric. Killing power to this box also left one luminaire (Station 10+90 left)without power. This pole might be in conflict with the new radius and may need to be relocated. SBI will have it surveyed. 6/11/98: This luminaire may be a future conflict(during Phase 2),but for this project, it should be okay. TransTech will submit a proposal showing how the layout could be modified. 6/18/98: The City believes it may be best to eliminate this particular luminaire from this contract and salvage the pole for future use. Joe Armstrong will coordinate and ask City forces to remove the pole. 6/25/98: The pole has been removed and salvaged by the City. The Contractor will submit a force account billing for their portion of this work. Two changes to Plan Sheet 73 were discussed: 1)one breaker will be added to the cabinet(Note#2); and, 2)wiring will be changed from two#4's to three #2's (Note #3). A change order will be processed to cover these changes. 7/2/98: The PSE transformer is due on July 22nd. 7/9/98: Proposed changes to pole base dimensions (see Item D.56) will also be covered in the Change Order. (Pending) Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes July 16, 1998 D. 44c Submit force account billing ACTION ITEM Scarsella D. 44d Process electrical change order ACTION ITEM City D.48 ILLUMINATION AT BRIDGE STRUCTURE: 6/4/98: The j-box for future trail lighting may be routed from the luminaire base closest to the bridge abutment (Luminaire Note 1). This would remove it from the bridge deck location. 6/11/98: Alan (TransTech)commented that they were unable to coordinate with the installation of the modular block wall. This has resulted in their inability to install these conduits as originally planned. Surface mounting will now be a necessity, which will require a re-design for these conduit runs. Entrance, will review and advise. 6/18/98: TransTech, earlier in the week, proposed a design to support the luminaire poles at Wall "C"on a spread footing at sidewalk level instead of drilled foundations at the base of the wall. This proposal is not approved; the original design on the plans will apply. Entranco will determine the routing of conduit runs from the bridge deck down to these luminaire poles; the re-design should be completed by Friday, 6/19. 6/25/98: The re-design was presented and needs to be re-worked. Galvanized rigid steel conduit is to be used on all exposed runs. 7/2/98: The re-design by Entranco has been completed and transmitted to all concerned parties. (Pending) D.48a Process change order for bridge conduit revisions ACTION ITEM City D.49 S.W. 20TH SIGNAL LOOP RUN 6/11/98: The j-box needs to be set back behind the silt fence. Scarsella noted this should not pose a problem, as long as TransTech can get in and out before any extended rainy period sets in. Alan(TransTech)thought they might be able to get in and trench using a small ditchwitch type of machine. This would speed up the installation process. The City agreed to expedite the review and approval of RAMS for this signal. 6/18/98: This City has not yet received the RAMS submittals from TransTech. (Pending) D. 52 LANDSCAPING SUBMITTAL: 6/18/98: The City is awaiting the "Irrigation Relocation" lump sum breakdown submittal from Controlled Rain. 7/2/98: The City reminded SBI of the need to obtain this pricing breakdown. Frank will pursue it with Controlled Rain. 7/9/98: A meeting will be set for early next week. 7/16/98: The lump sum price breakdown has been received. (Retired) P.52 Pr-evide lump m lands,..,.ing b-eakd,,.,,. ..CTWN U-914 Done D. 54 STOP WORK ORDER: 6/25/98: Frank noted he had been presented with a Stop Work Order by the Seattle Water Dept. last Friday afternoon, 6/19. They experienced approximately 2 hours of lost time on rented equipment, etc.and will submit under Force Account for payment. (Pending) �. 5 WALL TOPOGRAPHY: 6/25/98: Two items: A. The irrigation vault lid (Wall C) is at a different height than the sidewalk and is susceptible to falling debris. Scarsella would like to extend the wall approximately 10 feet south, at the same height, or perhaps higher, if the slope is to be decreased from the 3:1 ratio. 7/2/98: The block wall will be extended south and paid at unit pricing. B. Wall G, Plan Sheet 24, Station 14+00, in the vicinity of the pole: The top of slope goes into the trees, extremely close to the parking lot. Also, there's no drop-off protection for peds using the trail. Entranco will do a site inspection after today's meeting and submit suggestions at the next meeting(7/2/98). 7/2/98: The design intent was to achieve a 5%slope, with a 3:1 back slope on cuts and protection of the trees. The back-slope from the trail back to the parking lot can be steepened. If this does not solve the problem, the 5%trail profile could move 40 feet south, and the profile of Wall G be raised. Shrub plantings were intended to be used for pedestrian protection,but a protective railing or fence may be needed. Entranco will have a re-design on this portion of Wall G by the middle of next week. 7/16/98: The re-design has been received. (Pending) P55 investigate and. ide aption A —UON!T sAl Done Oakesdale Avenue S.W. Page 6 Construction Coordination Minutes July 16, 1998 D. 56 POLE BASES: 7/9/98: Signal pole bases have been revised from a 15 foot depth down to a 12 foot depth. Luminaire pole bases will now be 6 feet deep instead of 7 feet deep. A change order will be processed for this item. (Pending) D.56 Process pole base change order(see D.44d) ACTION ITEM City D. 57 WATER QUALITY VAULT: 7/9/98: The inlet connection to the vault as designed will pass through a joint between precast panels. Scarsella will field adjust to lower the connection. Also, the 8" maintenance drain is shown placed on an angle with the vault wall, which will make it difficult to mount the shear gate. It was agreed a 22-1/2 degree ell will be furnished to allow for a flush/square connection. The vault does not have the access openings flush with the end walls in which ladder rungs are provided. Joe will check with Maintenance whether a portable ladder can be used, or whether a free-standing ladder must be provided. 7/16/98: SBI may provide a bracket to be used with the ladder. It was pointed out the vault floor is sloped on each corner(Plan Sheet 47), so it may need to be raised by 2/10 to even it out. Also, the City will look at the feasibility of changing the shear gate to a gate valve. Mary will schedule a meeting with John Thompson of the City's Public Works Maintenance section to obtain clarification on the City's preferred options. (Pending) D.57 Investigate vault ladder options ACTION ITEM City D.57a Investigate shear gate vs.gate valve option ACTION ITEM City D. 58 DAMAGE TO TRANSTECH CONDUIT BY PSE GAS INSTALLATION: 7/9/98: Portions of the electrical conduit installed by TransTech were damaged by PSE. TransTech will verify the extent of the damage and PSE will reimburse TransTech directly for any required replacement or repairs. (Pending) D. 59 DELAY OF SBI OPERATIONS BY PSE GAS INSTALLATION: 7/9/98: Frank had noted that PSE gas line installation had delayed the start of his planned curb and gutter installation. Lin commented that the contract would allow the granting of additional working days if circumstances beyond the contractor's control caused delay to a critical activity, but that there could be no question of the delay giving rise to a claim for additional compensation. (Pending) D.60 GIRDER DAMAGE: 7/9/98: At 0715 hrs on Friday a boom truck operated by ARM tipped and fell over, with the boom contacting the upper flange of girder M, approximately fifteen feet in from the south end. The apparent damage is to an area 3' long by approximately 14" wide. Concrete Tech, the manufacturer, has been contacted,will visit the site Friday,and will propose the method for repairing the damage. The proposal will be reviewed by Entranco. 7/16/98: The report has been received and Entranco has concurred with the recommendations for repairing the girder. (Retired) Done nv -0-a -Dcc►icTicpai-fnethE)a of datnagea' er a Done D.61 BACKFILLING AT THE BRIDGE: 7/16/98: Frank asked for clarification on the methodology of the backfilling requirements. Ed Berschinski explained the specifications require backfill to be done symmetrically and Entranco prefers to adhere to the specs. However, in this particular instance time constraints may require approving an alternate means. Discussion ensued on the perceived need to deviate from the specs at this juncture. Pier 1 is ready for backfill. Frank plans on backfilling both sides simultaneously. Arlen reminded everyone that the concrete requires a minimum of 10 days to obtain strength. The question was raised as to the need to wait for the Pier 2 diaphragm to be poured and cured. Ed responded that the thin stem wall is a major concern and Entranco prefers going with the specs. Arlen commented that ARM is behind schedule, and could possibly speed up their work and catch up if they put additional man-hours into the job. Frank will speak with ARM and see if they can speed up their work. This will be discussed in greater depth at the next meeting. (Pending) Oakesdale Avenue S.W. Page 7 Construction Coordination Minutes July 16, 1998 D. 62 FENCE ALONG WALLS: 7/16/98: Joe advised that Walls G and H will be receiving a chain link fence 150' long by 6' high to go along the trail, next to the drop off. This will be covered under Change Order #11. (Pending) D.62 Process C.O. #11 ACTION ITEM City D. 63 S.W. 16TH ST. INTERSECTION: 7/16/98: The junction box at the northwest corner of S.W. 16th could not be found. Mary will call for a locate. Survey elevations for pole bases in this area are needed. Frank will notify the survey crew. (Pending) D.63 Call for locate services ACTION ITEM City D.63a Survey for pole bases in vicinity of S.W. 16th ACTION ITEM SBI Next Meeting: Thursday,July 23, 1998,at 10 AM, in Boeing's field office(the"Grandstand Room") Copies: Attendees Karl Schuett Leslie Betlach Dan Enright(MKCo) Sandra Meyer Gregg Zimmerman Barry Knight(K&W) Chris Church(SPU/SWD) Tom Boyns Jeff Schutt(Sverdrup) Greg Hanson(Malcolm) Gunner Anderson,David Rollins(PSE) Lin Wilson Greg Heckel(Controlled Rain) Mary Burgy SCARSELLA BRAS, INC.. Oak,esdale Avenue S.W. Extension Three Weak Project tS iM ;T VVT 'F '-S iS 'NIT VY F :S :S M 'T WT F tS Q IY � 15! 1< �4 L MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 7/16/98 Subject: CONSTRUCTION MEETING NO. 21 Project Manager: Joe Armstrong_ Phone #: 425-430-7303 Name Affiliation/Representing Phone # 'AN mftx" en 3yar►v 4Z5.477-0ori � � r�s C� �� ��•�� ¢zs- ¢30-73ai jQ 1Sd� H v�E t QA,JsT.�..i E1er-m-- V; 3 -63 9 - 133a �s 27 �� ✓•c r ' F600 hma/form/cb/ww/S IGNCON OAKESDALE AVENUE SW - SW 16T" STREET TO SW 27T" STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due A. 2 Provide updated project schedule through completion Scarsella 7/16/98 7/23/98 B. 2g Discuss Citywide procedure with Boeing City 5/21/98 7/23/98 In progress B. 5 Process change order for trail provision City 7/9/98 7/23/98 B. 5a Provide trail sketch for City use Boeing 7/16/98 7/23/98 B. 6 Coordinate electrical relocations for fire training exercise Scarsella 7/9/98 7/17/98 Burn scheduled for 7/22 - 7/25 B. 7 Provide as-built information for sleeves and sanitary sewer Scarsella/City 7/9/98 7/23/98 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 33 Resubmit request in appropriate format Scarsella/ARM 6/18/98 7/16/98 D. 37 Monitor Wall C settlement markers Entranco 5/21/98 7/16/98 Next time surveyors are on site D. 44c Submit force account billing for TransTech's work Scarsella 6/25/98 7/23/98 D. 44d Process S.W. 27th Street electrical change order for TransTech Scarsella 6/25/98 7/23/98 D. 48a Process change order for re-designed bridge conduit runs City 7/2/98 7/23/98 D. 52 n is lump sufn b akd f r irrigation-Relee tie„ SBI/ in F 18,198- 7,/14,/99 Done D. 56 Process pole base change order City 7/9/98 7/23/98 D. 57 Investigate vault ladder options City 7/9/98 7/23/98 D. 57a Investigate shear gate vs. gate valve option City 7/16/98 7/23/98 P. 68 Rr-epese o ethod f damaged Rime Tile. Tech 8 7,/16,/99 Done D-68ta Review fepaif method fd.,fnaged gir-de—M r;t.','g,tfaneE) 8 8 Done D. 62 Process Change Order#II City 7/16/98 7/23/98 D. 63 Call for locate services City 7/16/98 D. 63a Survey for pole bases in vicinity of S.W. 16th St. Scarsella 7/16/98 F s *NIV OAKESDALE AVENUE S.W. Construction Coordination Meeting #19 July 2, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Mary Burgy, Van Ross, Joe Armstrong, Lin Wilson,Allen Quynn Scarsella Bros. Frank Qualls ARM Allen Mettler Entranco Arlen Schulz, Ed Berschinski Kato& Warren Barry Knight Baugh Construction Bob Moore A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Placement of roadway blue top is in progress • SPU crossing has been completed • Curbs have been surveyed;curb and gutter work begins July 8 • Diaphragm work is in progress; first half will be poured on July 3 • Woody debris is being placed in the channel • TransTech's conduit installation continues • PSE(Gas)work is in progress A.2. Project Schedule: • Frank distributed the schedules summarizing the next three weeks of activity(attached) • The water quality vault slab will be poured the week of July 11 • Curb and gutter work starts Monday,July 6 • Asphalt work should start by August 1 • Construction substantial completion- September 30, 1998 A. 3. Action Items: See attached chart B. BOEING/CITY TOPICS: B.2 RIGHT-OF-WAY: 2/19/98: 3/12/98: Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. 3/19/98: The City is researching their records for any special easement/recording issues pertaining to the traffic signal loop installation in the driveway (see also Item D.9). 4/2/98: The Boeing/PSE easement issue needs to be finalized before Tom Boyns (City) can finalize his end of the paperwork. Jon Larscheid will provide an original of the easement to Tom Boyns, with a copy of the transmittal to Lin Wilson. 4/16/98: Joe will nudge Tom Boyns for an answer regarding easements for signal loops. 5/7/98: We are awaiting clarification from Tom Boyns on the requirements for easements for the signal loops. 5/14/98: The City completed the research and submitted a modified easement to Boeing for acceptance and execution. 5/21/98: Jon indicated that Boeing's attorneys did not favor the form of document prepared by the City and would prefer the lengthy form previously submitted. Lin asked if Boeing would research the form of agreement used at existing locations, such as Park/N. loth Street, to serve as a model. Alternatively, he suggested, Boeing could offer to maintain the loops on their property, rather than relying upon City personnel. Tom Boyns will have further discussions with Boeing personnel towards adopting an appropriate Citywide approach. (Pending) B.2f Research form of agreement used elsewhere ACTION ITEM (Boeing) B.2g Discuss Citywide procedure with Boeing ACTION ITEM (City) Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes July 2, 1998 B.4 LANDSCAPING: 2/19/98: Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor(contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4" line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves. 5/14/98: The City's consultant is currently working with Osborn Pacific Group (OPG)to bring them on board. Controlled Rain is concerned with the layout requirements for the new landscaping. Controlled Rain will be responsible for the current system. The City's right-of-way landscape consultant will take care of the irrigation design for new features. Steve Goetz will be the contact person for coordination regarding existing facilities. 5/21/98: An initial meeting was held on 5/20 between Linda Osborn(OPG), Boeing,Peter Hummel, Steve Goetz, K&W and the City to discuss the scope of OPG's work. (Pending) B.5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues, to include Scott Woodbury and Leslie Betlach. 5/14/98: Lin asked for the as-built location of the existing trail at the southeast corner of the CSTC wetland. Larry Harger clarified the location. 5/21/98: After the meeting, Joe, Jon and Lin met in the field and walked the route of a path that would stay above elevation 13 and pass between the existing trees with a minimum of disruption. 6/4/98: Lin noted a change order will be forthcoming for a curb cut and crushed rock trail just north of the fence, between the trees. 1 or 2 trees may need to be removed and the trail must remain above elevation 13. 6/11/98: Boeing has requested the trail be paved, using project funds. Lin advised this particular item will be elevated to the Steering Committee. 6/18/98: If the cost of the irrigation relocation performed by Boeing/Teufel(Item D.7)is comparable with the extra cost of paving,the paving will be included in the change order. 6/25/98: Jon stated that,contrary to what is noted under 6/4/98,above,Boeing does not want a curb cut for the trail. (Pending) C. COORDINATION WITH ADJACENT CONSTRUCTION C.2 SEATTLE WATER DEPARTMENT CROSSING: 3/5/98: SPU has agreed to the proposed concrete slab protection proposal;Entranco is developing design details for incorporation in a Change Order. 4/2/98: Lin gave to Karl a sketch showing the fill widening to be provided at the crossing. The widening consists of a 200-foot-long section centered over the pipe,with a 200-foot-long taper at each end. 4/16/98: SPU/SWD will work up a draft of the agreement, once costs are established. Lin cautioned that it would be prudent not to start work in this area until the City has received Seattle Water's written approval. 5/7/98: Joe Armstrong has not received an okay from SPU/SWD on the agreement. He will notify Chris Church(SPU/SWD)of the Contractor's intent to proceed. 5/14/98: SPU/SWD has not yet finalized an agreement. The City has a letter on file which indicates approval of the plan,but no official right-of-entry. As time is of the essence,Joe will notify SPU/SWD by letter that the City will proceed,based on the approval letter received. 5/21/98: Joe has sent a letter to SPU notifying them that construction is imminent and will be in accordance with SPU's written approval received in March. Tom Boyns(City)and Bill Cluckey(SPU)have discussed documentation of the temporary and permanent land rights requested by the City. 6/4/98: The SPU agreement has been received and is being processed through the City. SPU has requested a higher insurance limit which may affect SBI's policy. Karl will advise if there's any additional costs for the added insurance. 6/18/98: The concrete panels are due Friday,6/19. 6/25/98: There is no added cost for the higher insurance coverage. 7/2/98: The SPU crossing has been completed. (Retired) C. 3. PSE GAS LINE INSTALLATION: 6/4/98: Boeing is making arrangements for PSE to commence their incoming gas line work for the new daycare facility. Jon Larscheid will set a meeting with SBI to coordinate efforts of all parties involved. 6/11/98: Joe Armstrong noted the gas company is working on obtaining his permit. Joe will call Dave to arrange a coordination meeting. 6/25/98: PSE has their permit in hand. The 10"crossing is going s Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes July 2, 1998 in today. The main gas line will be going in behind the curb, approx. in the middle of the sidewalk and will be buried about 36" below the top of the sidewalk. Bob Moore (Baugh) cautioned PSE to avoid the chiller lines. Dave is PSE's foreman and he will coordinate with Baugh and their subcontractors. 7/2/98: The gas line installation is in progress. (Retired) C.4. COMMUNICATION LINE INSTALLATION: 6/11/98: Boeing advised their contractor will begin pulling communication cables through their vaults around the first of July. (Pending) D. SCARSELLA CONTRACT-- GENERAL DISCUSSION: D. 7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone 425-482-1112), and stage removal and restoration of the existing pipe system accordingly. 3/12/98: It was stressed that protection of Teufel's existing landscaping items is considered a priority item. 3/19/98: The City will provide a change order to Scarsella for new sleeve locations. One sleeve is an irrigation sleeve. 4/16/98: Irrigation submittals should be ready next week. 5/7/98: Baugh inquired as to the timing for landscaping on the east border. Jon advised it will be pretty close to what's listed on the Master Schedule in the other room. 5/14/98: Teufel (Larry Harger) stressed the necessity of maintaining moisture to planting materials in the hot weather. They need to know the status of the added sleeves. The main line across the right- of-way at Wall H needs to be restored as soon as possible. This should be done by the end of next week. Boeing requested Teufel take responsibility for any repairs, and offered to accept the charges for same. This was approved by all concerned. Controlled Rain will repair the lateral lines (mostly on the east side) by individual zones. The 2" power and communication conduits for the monitoring station have been repaired. The 6"sleeves at Station 47+65 (plan sheet 98)will be installed as soon as Wall C is completed. Scarsella was reminded that Change Order #8 needs to be executed in order to procure the sleeves in a timely manner. Jon clarified the lake vault,the control station and the monitoring station are the only items which require conduits. 5/21/98: Jon and Steve requested the provision of an additional 6-inch sleeve parallel with the 2-inch sleeves previously requested. This will be added to the C.O.currently in preparation. 6/11/98: A coordination meeting was set for 7:30 a.m. next Tuesday, 6/16 at the Boeing offices, to discuss the scope of Controlled Rain's and Teufel's responsibilities. On another note, Teufel would like to start work west of Oakesdale on the south side of the parking lot. The area is staked. Karl will coordinate with Teufel. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM Ongoing D.20 CHANGE ORDERS: Joe reviewed the status of Change Orders issued and in preparation, as follows: (ongoing) No. Description Scope Cost Executed Executed Defined Agreed (Contractor) (City) Provide connecting trail Revise irrigation scope to reflect items performed by Boeing/Teufel SW 27th electrical changes add breaker and change wiring size/qty D. 31 POTENTIAL CLAIM: 4/16/98: Scarsella has not received any formal notification from Malcolm Drilling representing their potential claim for changed conditions. Malcolm has demobilized and is off the project. The City's impression is that Malcolm resumed satisfactory production, without the need for extraordinary equipment or methods,and presumes that the impact of any conditions unforeseen by Malcolm were negligible. If Malcolm believes this is not the case, prompt notification should be made through Scarsella. 4/30/98: Nothing has been received to date. 5/7/98: The City has received paperwork from SBI concerning Malcolm's claim. 5/14/98: The City will be transmitting to Scarsella a letter from Shannon & Wilson commenting on Malcolm's claim of changed conditions. 5/28/98: The City's response has been sent to SBI. 6/11/98: Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes July 2, 1998 Malcolm would like to meet to discuss their claim. SBI will schedule a meeting for next Wednesday, 6/17. 6/18/98: An initial meeting was held on 6/17 and will be continued next Tuesday, 6/23,at 9 a.m. (Pending) D. 33 CONCRETE POUR: 4/30/98: Karl explained that after ARM started their pour it was discovered the approved submittal was not what was wanted on the project, which caused a shutdown. The contractors are tracking their costs associated with this shutdown. Jerrod explained that the submittal referred to the footings. He further explained that, per Standard Specs., any concrete above finished ground must have air in that portion of the work, and this requirement never varies. As such, there should never have been a problem with the pour. 5/7/98: Allen (ARM) stands firm in his contention of lost production time and advised a letter will be forthcoming. Arlen (Entranco) noted, for the record, that the concrete was not wasted and it was a very short hour, at best, which may have been lost. 5/14/98: ARM is willing to accept the added cost of the concrete. However,they are requesting payment for the additional hour. 6/4/98: ARM will submit details to substantiate the request for additional compensation by next week's meeting. 6/11/98: ARM has forwarded information to SBI for processing. 6/18/98: The City has received some information from ARM via SBI, but it is not in the format required by the WSDOT Specifications. Lin requested it be re-submitted in the appropriate format,with an explanation of the contract provision establishing that the extra cost is a City responsibility. Upon receipt of the revised request, Entranco will be asked to review it. Scarsella will ask ARM to resubmit their request for additional compensation. 7/2/98: Allen(ARM)objected to being asked to re-submit his paperwork, and asked the City to prepare it for him to sign. Lin Wilson and Ed Berschinski tried to explain that it was necessary to have it in the proper format and that only his firm would be aware of the actual applicable charges and processes which were impacted. The discussion carried over to other issues and this item remains at an impasse: The City can do nothing for ARM unless/until the proper paperwork is received for review. Frank (SBI)will work with Allen on this item. (Pending) D. 33. Resubmit request in appropriate format ACTION ITEM Scarsella/ARM D. 37 ALIGNMENT OF MODULAR BLOCK WALLS: 5/7/98: Jerrod advised that it would be wise to establish survey points along Wall C to allow for checking settlement in the future. It was agreed this will be done. 5/21/98: As soon as sections of Wall C are completed to full height, settlement markers will be established and monitored at weekly intervals by Entranco. 5/28/98: Markers have been established. Entranco will monitor and provide weekly updates. 6/4/98: Ed provide a spreadsheet summarizing settlement markers elevations observed during the first ten days after the initial. 6/11/98: The weekly log was submitted by Ed Berschinski. 6/18/98: As of 6/17 there has been no movement. It was agreed the next reading will be taken in about a month(3 to 4 weeks). (Ongoing) D.37. Monitor Wall C settlement markers ACTION ITEM Ongoing D.44 S.W. 27TH STREET INTERSECTION: 6/4/98: The j-box in the intersection is the termination point for the luminaire runs on S.W. 27th Street. The j-box was rendered inoperable by City forces and will be relocated by TransTech Electric. Killing power to this box also left one luminaire(Station 10+90 left)without power. This pole might be in conflict with the new radius and may need to be relocated. SBI will have it surveyed. 6/11/98: This luminaire may be a future conflict(during Phase 2), but for this project, it should be okay. TransTech will submit a proposal showing how the layout could be modified. 6/18/98: The City believes it may be best to eliminate this particular luminaire from this contract and salvage the pole for future use. Joe Armstrong will coordinate and ask City forces to remove the pole. 6/25/98: The pole has been removed and salvaged by the City. The Contractor will submit a force account billing for their portion of this work. Two changes to Plan Sheet 73 were discussed: 1)one breaker will be added to the cabinet(Note#2);and, 2)wiring will be changed from two#4's to three #2's(Note #3). A change order will be processed to cover these changes. 7/2/98: The PSE transformer is due on July 22"d. (Pending) D.44c Submit force account billing ACTION ITEM Scarsella D.44d Process electrical change order ACTION ITEM City Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes July 2, 1998 D.48 ILLUMINATION AT BRIDGE STRUCTURE: 6/4/98: The j-box for future trail lighting may be routed from the luminaire base closest to the bridge abutment(Luminaire Note 1). This would remove it from the bridge deck location. 6/11/98: Alan(TransTech)commented that they were unable to coordinate with the installation of the modular block wall. This has resulted in their inability to install these conduits as originally planned. Surface mounting will now be a necessity, which will require a re-design for these conduit runs. Entranco will review and advise. 6/18/98: TransTech, earlier in the week,proposed a design to support the luminaire poles at Wall "C"on a spread footing at sidewalk level instead of drilled foundations at the base of the wall. This proposal is not approved; the original design on the plans will apply. Entranco will determine the routing of conduit runs from the bridge deck down to these luminaire poles; the re-design should be completed by Friday, 6/19. 6/25/98: The re-design was presented and needs to be re-worked. Galvanized rigid steel conduit is to be used on all exposed runs. 7/2/98: The re-design by Entranco has been completed and transmitted to all concerned parties. (Pending) Done D.48a Process change order for bridge conduit revisions ACTION ITEM City D.49 S.W. 20Ta SIGNAL LOOP RUN 6/11/98: The j-box needs to be set back behind the silt fence. Scarsella noted this should not pose a problem, as long as TransTech can get in and out before any extended rainy period sets in. Alan(TransTech)thought they might be able to get in and trench using a small ditchwitch type of machine. This would speed up the installation process. The City agreed to expedite the review and approval of RAMS for this signal. 6/18/98: This City has not yet received the RAMS submittals from TransTech. (Pending) D. 52 LANDSCAPING SUBMITTAL: 6/18/98: The City is awaiting the "Irrigation Relocation" lump sum breakdown submittal from Controlled Rain. 7/2/98: The City reminded SBI of the need to obtain this pricing breakdown. Frank will pursue it with Controlled Rain. (Pending) D.52 Provide lump sum landscaping breakdown ACTION ITEM Scarsella/C.R. D. 54 STOP WORK ORDER: 6/25/98: Frank noted he had been presented with a Stop Work Order by the Seattle Water Dept. last Friday afternoon, 6/19. They experienced approximately 2 hours of lost time on rented equipment,etc.and will submit under force account for payment. (Pending) D. 55 WALL TOPOGRAPHY: 6/25/98: Two items: A. The irrigation vault lid (Wall C) is at a different height than the sidewalk and is susceptible to falling debris. Scarsella would like to extend the wall approximately 10 feet south, at the same height, or perhaps higher, if the slope is to be decreased from the 3:1 ratio. 7/2/98: The block wall will be extended south and paid at unit pricing. B. Wall G, Plan Sheet 24, Station 14+00, in the vicinity of the pole: The top of slope goes into the trees, extremely close to the parking lot. Also, there's no drop-off protection for peds using the trail. Entranco will do a site inspection after today's meeting and submit suggestions at the next meeting(7/2/98). 7/2/98: The design intent was to achieve a 5%slope,with a 3:1 back slope on cuts and protection of the trees. The backslope from the trail back to the parking lot can be steepened. If this does not solve the problem, the 5%trail profile could move 40 feet south, and the profile of Wall G be raised. Shrub plantings were intended to be used for pedestrian protection,but a protective railing or fence may be needed. Entranco will have a re-design on this portion of Wall G by the middle of next week. (Pending) D.55 Investigate and provide options ACTION ITEM Entranco Next Meeting: Thursday,July 9, 1998,at 10 AM, in Boeing's field office(the"Grandstand Room") Copies: Attendees Karl Schuett Leslie Betlach jDan Enright(MKCo) Sandra Meyer Gregg Zimmerman Chris Church(SPU/SWD) Tom Boyns j Jeff Schutt(Sverdrup) Greg Hanson(Malcolm) Gunner Anderson,David Rollins(PSE) Jon Larscheid(Boeing) Greg Heckel(Controlled Rain) MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 7/2/98 Subject: CONSTRUCTION MEETING NO. 19 Project Manager: Joe Armstrong Phone #: 425-430-7303 Name Affiliation/Representing Phone # 3c C </Z/S--J y OA or., gc-N)-(Ov� 9(9- -7�3 �l�,J W"I, 5-p-�J 4 7223 cz& 4�� q(-Yd - 7,302 l I`�ARvin1 ZUZ6 C /T'Y 6F e'C AJ7ow 200 - 99-- /8 27 LLEW a0Y&1N C t rT OF PElJTVrJ L-f25— q3U — 7303 h ma/form/cb/ww/S I GNCON SCARSELLA SROS, INC.. Oakesdele Avenue S.W. Extension Three 'v%,eek Pr oiect Schedule_ �S M !T W T F S S M T WT F_iS S ± �► �TWT F_ S36 zA - -r- --t-t- IS �_,_'� ``f '•� 'L` __..� -f-mil.-I � _ _ i I -L H L L f rS7 r OZ ND 4�e+od � „„�a,r+tq•�r�4,/ y�.trc,h/; ino� ' 'p�� .�, :J,+* 1 Y 1 ! t i �+•tit -�+tip -�'�� �. �'��"' E OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 2f Research form of agreement used elsewhere Boeing 5/21/98 7/9/98 In progress B. 2g Discuss Citywide procedure with Boeing City 5/21/98 7/9/98 In progress B. 6 Coordinate fire training exercise City(Fire Dept) 6/18/98 Scheduled for 7/22 - 7/25 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 33 Resubmit request in appropriate format Scarsella/ARM 6/18/98 7/9/98 D. 37 Monitor Wall C settlement markers Entranco 5/21/98 Ongoing D. 44c Submit force account billing for TransTech's work Scarsella 6/25/98 7/10/98 D. 44d Process S.W. 27th Street electrical change order for TransTech Scarsella 6/25/98 7/10/98 P. 48 Re design bridge sl... *...e , ndui+ Funs Entr-an 6,1-1/98 7Q,99 Done D. 48a Process change order for re-designed bridge conduit runs City 7/2/98 7/9/98 D. 52 Provide lump sum breakdown for Irrigation Relocation SBI/C. Rain 6/18/98 7/9/98 4�R CITY OF RENTON ..LL Planning/Building/Public Works Department Jesse Tanner,Mayor Gregg Zimmerman P.E.,Administrator December 18, 1997 Rod DenHerder, P.E., Project Manager NRCS 935 Powell AVE SW Renton, WA 98055 SUBJECT: SPRINGBROOK CREEK WIDENING SW 16TH STREET TO PROPOSED OAKESDALE AVE SW BRIDGE Dear Rod: As you know we have been working with the City Transportation Division to include the widening of 500 feet of Springbrook Creek immediately upstream of SW 16th Street within the Oakesdale Avenue SW Extension Project. I am pleased to report that the Oakesdale/Springbrook Creek Project was advertized for bids on December 15, 1997. Bid opening is scheduled for January 15, 1998, with construction anticipated to start in March 1998, on the roadway work. Permit constraints will not allow some elements of the creek widening work to start until June 1998. While the project is out for bid, we would appreciate any NRCS comments regarding the following documents: • Contract plans pertaining to the channel widening and bridge crossing • Contract bid package(proposal,contract documents,and specifications) • Engineer's cost estimate for Schedule B - Springbrook Creek Channel Widening • HEC-RAS computer program and project analysis files • Memorandum dated November 12, 1997, regarding HEC-RAS Analysis of Springbrook Creek at Proposed Oakesdale Bridge The HEC-RAS computer program and project analysis files are included on the five floppy disks enclosed with this letter. The HEC-RAS project files are included under HECRAS.ZIP and the HEC-RAS version 2.0 computer program files are included under RAS.ZIP. Both of the files need to be uncompressed using the PKUNZIP.EXE file included on disk #5. The RAS.ZIP file will uncompress to a RAS20.EXE file which when exectued will extract the program files. I appreciated your assistance with the many questions I had during bid document and design plan preparation. Coordinating with the Oakesdale Project, which was on a fast track, has been challenging. We believe that completing the Springbrook Creek widening in conjunction with the Oakesdale Project will result in a lower construction cost. Please contact me any time at 425-277-5547 with questions regarding the enclosed documents. Please return any comments to me by fax at 425-235-2541, at least one week before the bid opening (January 8, 1998), so that we have time to issue an addenum if necessary. I am still hopeful that NRCS will be able to provide some funding assistance for the project. We will be sending a letter to Mr. Lynn Brown soon regarding assistance with this and other future projects. Sincerely, 1 C.p IlJarx� Scott Woodbury, P.E., Pr ect Manager Surface Water Utility H:DOCS:97-1 151:SW:ps Attachments CC: Ron Straka Larry Johnson,NRCS Spokane 200 Mill Avenue South - Renton, Washington 98055 10/29i1997 14: 51 2067646677 USDA-NRCS RENTON FO PAGE 01 2,1 197 c.tT-Ly cc-- - -o OCT 2 9 1997 M AtAJ ���� a C'Ty of RENTON Engineering Dept �E�12� �R.�N6L�l2vr�r� Gam-- • .. _ .... 1 too `(Fows. ? Y rL0S 4x,{ { 6t 5 vh ? A�z- [a vc�e w o o �✓. (. in a� a` goJ e, , oU �) e1� ►n.a ✓u {�ov c�v,r�n=, �� r v C o c c�--� _ I I �......... _..�. �14�T !S C�K.c 5}�,v�.,c7 Gpn�,v�y�.•Q 1�.��.Z.�. ? i,�J�f- G 5 Z l.�J�a-f. Q✓�. �"�¢._ �Lv� Sl��S bl _C�z vt+'lD--� (,.^.. ��S GW d-a Li �- ! a Y�0.?�-� w��w,._ GZ.S �.�,z-(,< <z 5 � inn�v��v►�c��- 5�-�c `�S{�eQ i %� 10/29/1997 14: 51 2067646677 USDA-NRCS RENTON FO PAGE 02 V1vV - o t re-A S o✓L4)6(e- Kp 1 _ yy � . . .. . . ... .. .... . w THE CITY OF RENTON DEPARTMENT OF PLANNING/BUILDING/PUBLIC WORKS FOURTH FLOOR = 200 MILL AVENUE SOUTH -_ RENTON, WASHINGTON 98055-2189 FAX: 235-2541 -- To: bd Company: Phone: Fax: From: '�>,- r Company: Phone: Fax: Date:j(7112,q15-? Pages including this cover page: 3 Comments: leer � (,�""� btu 1'e"V! C..i•►,,r4i�l" Q1� ��n ? OAK£SDALE AVE. Sw EXTENSION—PHASE 1A SHEET SPRINGBROOK CREEK W6 STREAMBANK IMPROVEMENTS �°.e I•oos�I•Is `" l� `—sra b�m.em HYt s h'I(X S` 0.c,. END LARGE �� 1 p— WOODY DEBRIS !10 VUM^_!�iV 7 °"tEs°„� sz•oo ' O=N ,�rasK4 wlLc.ow Tw I&t-_�Wwc RR!5 SHALL N RE:) SCALE: I"•30' GT:4 WITH NORTH I ;ZEE5 SEWALL aARVEST. J � NGATIVEAC NOTCW TO MATERIAL , I ACCEPT I LAG BOLT =I (• NOTCH EACH • LOG APPROX. 4'AT CROSSR43 `111JR'0.."9 EXCAVATION I I I SIB'DIAM R'GALV. P-EMIRED TO BUR' LAG BOLT WIT« LWD IN 5 1 R°AM BANK WASWER IN:P_.:CE5 a• .v • WILLOWS DWARF LARGE WOODY DEBRIS AT GRADE fMISH GRAZE E LARGE CROSSING FOINT ;- u1ooD7 2 IS DEBRIS NOT TO SCALE RAD 3�1 LAG BOLT 31cylE� � 04At1 -7-STFZEAPFLOW 1= 7. -- LNDER -' {— BAC-C--IL_' ROOTWAD ��i � E� • � •.' ��'""Q I II ��BB ;` I IBII�IH SECTION AT MIDPOINT OF .�• ,,, RECISTEM LARGE WOODY DEBRIS 3 �� "" ""&RC C' NOT TO SALE S H A PSI R• 0 CrffWICATt No. ` ASSOCIATES, INC. 4— N NININIAIA i ,..00 _ o N 670.00 K N Y w '7•00 C w OgKESDq oo r C> CE U C c� — O— f/ 68• - m > N Z �Z°° • DF9 < Zm 3 C< / < N N W ✓aGf •oo � C I V) � N — y si•oo 0 < Yo Jw N 0 CI• tr �,•o r 00 o -� O o0 Z 3o I E" Z u D VJ oo o E =o 'E E LECIEND: NOTEb w,; yl s� Si=RINCsWDOD GREEi<- .�--c„-�Ta:R a LAx�=_u�oco-oeE ORDINARY NIG+: aE V-741 DBH.U �5T? LARGE WOODY DEBRIS PLACEMENT .. •T=R foi w) _.BAR GUT 25' IN-1 R =_ANTING-AREA INTACT. T ' 5E:.1VMG AT TIP' OF :S W Iy t�Y N • q�� pI O • S C A SECURE BURIED ENDS WRN I TON RIP RAP EACH t. d a LLLO SET � \ .. DWAI ...::: -A �PROTEC UND=_RSIDE^;::;:: LARt r o°� /% ;OF 3URRIED PORTION; woo FROM SCOUR'' UA DE9 TN RIP RAP ROC It ....NOTG:.AND PIN'%%%%;%" ;;"' " 31BIB1 B _ 0N4w :nR DETAIL'"'�,.'..� 3FIB I IBIBIB 1 o ., BIB IBI y:: ' 4 SECTION AT ROOTWAD OF LARGE WOODY DEBRIS DETAIL LARGE WOODY DEBRIS � i NOT TO 5GALE NOT TO SCALE 91c0/`?7 Date 8118197 Number of pages including cover sheet 3 TO: Kip Y/Brant D FROM: Roderick L. DenHerder NRCS USDA - Natural Spokane SO Resources Conservation Service USDA - NRCS 935 Powell Ave SW Phone Renton, WA 98055 Fax Phone Phone 206-764-3325 CC: Fax Phone 206-764-6677 REMARKS: ❑ Urgent ® For your review ❑ Reply ASAP ❑ Please Comment ISSUE: ESGR P-1 Channel Design. 0144- . Attached is several pages of revisions to Brant's preliminary layout. I will call and discuss with you as we have several questions regarding the hydraulic effect of the the transitions between the standard x-section and the existing channel under SW16th bridge. The following relate to the drawing: 1. Right side: transition bench from 50' US of bridge to edge of bridge and have variable slope to SW16th SE retaining wall with elevations as noted on drwgs. 2. Straighten curves under bridge? Centerline of P-1 channel should tie into CL of channel under bridge instead of lowflow. 3. The out of out dimension on the elv.7.0 bench is 84' per Scott W. 4. Scott will get more info on trail tie-in on left side and how we need to transition the bench down to the elev under SW16th bridge. I'll discuss this area with you after you receive this. i I v IA ¢ tiS k AIL ISO St - _ _ c �Ss S�JA I I t& i m - --- i - - Ir r i �/ N Ul looe _ I 51+ Q � 52 �� - �. PLANNING/ BUILDING/ PUBLIC WORKS DEPARTMENT MUNICIPAL BUILDING 200 MILL AVE. SO. RENTON, WASH. 98055 !f D UTILITY SYSTEMS DIVISION - 235-2631 �� Q� NT 0 TRANSPORTATION SYSTEMS DIVISION - 235-2620 TO: DATE: JOB NO. : RE: ATTN: GENTLEMEN: WE ARE SENDING YOU ❑ ATTACHED o UNDER SEPARATE COVER VIA THE FOLLOWING ITEMS: ❑ SHOP DRAWINGS ❑ PRINTS ❑ REPRODUCIBLE PLANS ❑ SPECIFICATIONS ❑ COPY OF LETTER o COPIES DATE NUMBER DESCRIPTION AND REMARKS THESE ARE TRANSMITTED AS CHECKED BELOW: ❑ FOR APPROVAL ❑ APPROVED AS SUBMITTED ❑ RESUBMIT COPIES FOR APPROVAL o FOR YOUR USE ❑ APPROVED AS NOTED ❑ SUBMIT COPIES FOR DISTRIBUTION ❑ AS REQUESTED ❑ RETURNED FOR CORRECTIONS ❑ RETURN CORRECTED PRINTS o FOR REVIEW AND COMMENT ❑ ❑ PRINTS RETURNED AFTER LOAN TO US COPIES TO: SIGNED TITLE IF ENCLOSURES ARE NOT AS NOTED, KINDLY NOTIFY US AT ONCE ;y CITY OF RENTON ..Il Planning/Building/Public Works Department J e Tanner,Mayor Gregg Zimmerman P.E.,Administrator June 19, 1997 Rod DenHerder, P.E.,Project Manager NRCS 935 Powell Avenue S.W. Renton, WA 98055 SUBJECT: OAKESDALE BRIDGE AND HUNTER DOUGLAS EASEMENT Dear Rod: Attached are the following documents: • Agreement and Easement for Drainage Channel and Pedestrian Trail for the Hunter Douglas property (west side of Springbrook Creek between SW 19th Street and SW 23rd Street). I will send you a recorded copy when available. • Three 11"x 17" drawings of Oakesdale bridge alternatives • Pages 12 to 18 excerpted from the Oakesdale Avenue Extension Draft Project Definition Report dated June 1997. I am providing this information to assist you in preparing a preliminary channel alignment layout. I especially need your assistance in providing(as soon as possible) a layout for the reach downstream of the Oakesdale crossing. The Oakesdale consultant included a layout for under the bridge per my request using the cross section shown on enclosed page 15 of the Oakesdale Project Definition Report and a 300-foot radius for the channel centerline. Thanks for your help. I look forward to the conference call next week. Sincerely, 1 e:� W Scott Woodbury, P.E., Proj t Manager Surface Water Utility U:65230:SPRNGBRK.CRK:97-006:S W enclosures CC; � �a 200 Mill Avenue South - Renton, Washington 98055 MThis Oar)er contains 50 o recvcleri matarial 9n%nnst---, $y CITY OF RENTON T R Planning/Building/Public Works Department Jesse Tanner,Mayor Gregg Zimmerman P.E.,Administrator May 22, 1997 Rod DenHerder, P.E., Project Manager NRCS 935 Powell Avenue SW Renton, WA 98055 SUBJECT: ACAD FILES FOR THE EAST SIDE GREEN RIVER WATERSHED PROJECT SPRINGBROOK CREEK- SW 16TH STREET TO SW 27TH STREET SW 23RD STREET CHANNEL-SPRINGBROOK CREEK TO SR-167 Dear Rod: Included on the attached disks are AutoCad files for your use in beginning preliminary design for the next phase of the East Side Green River Watershed Project (ESGRWP). Your help in using this information to prepare a preliminary design that would be suitable for project permitting would be greatly appreciated. As you know, we hope to begin the permit process as soon as possible. Concurrent with the work on preliminary design drawings, we will be contracting with a surveyor to prepare base maps suitable for final design. I will provide you the base map files for your review and use as soon as they are available. The following AutoCad files are included on the attached disks: 43242.DWG 4324Q.DWG 4324QSN.DWG 4325 LDWG 4325Q.DWG 53192.DWG 53193.DWG 5319Q.DWG 5319QSN.DWG 53301.DWG 53304.DWG 5330Q.DWG 5330QSN.DWG BASE.DWG HVCTL.DWG LANDRGHT.DWG The four digit number at the start of the files represent the range (4 or 5), township (just in the 3 in 23), and the section 24, 25, 19, and 30 of the area covered by the drawing. The files with a Q are the parcel base drawings for the section, township, range indicated in the first four digits. The QSN files are street names. The files with 5 digits are the contour maps for the section,township, range indicated by the first four digits, with the last digit representing a 1/4 section. The convention used assumes 1 as the NE quadrant, 2 the SE, 3 the SW, and 4 the NW quadrant. To prepare the project plans, your AutoCad operator may combine these drawings into a single drawing or may keep them separate. Also attached are two separate plots created using the XREF command to bring into BASE.DWG all of the other drawings files (except HVCTL and LANDRGHT) inserted at 0,0 with x/y scale of 1, and no rotation. The BASE drawing includes the City of Renton standard title block in paper space with model space views of the SW 23rd Street channel area at 1"=100' and the Lind Avenue area at 1"=20'. The title block may be edited by using the DDATTE command. The file HVCTL is the drawing of the City's horizontal and vertical monument control network. The file LANDRGHT includes the major easements needed or already acquired for the Springbrook Creek widening project from SW 16th Street to SW 23rd Street. The only major easement remaining to be acquired is from Boeing along the west side of the creek from SW 16th Street to SW 19th Street. We will also need an easement from Seattle Water Department over their 30-foot right-of-way at SW 23rd Street and a construction license from Drainage District No. 1 over their 40-foot right-of-way that 200 Mill Avenue South - Renton, Washington 98055 Rod DenHerder AutoCad Information for Preliminary Design Page 2 follows along the creek. A property boundary discrepancy will need to be resolved between the Boeing and Drainage District properties. The horizontal datum of all other drawings is NAVD 1983/91. This is Renton's new adopted datum and any construction plans are to be prepared using the new datum. The previous AutoCad drawing file I had provided was not on NAVD 1983/91 nor was it on NAD 1927 (the horizontal datum of the previous P-1 Channel work). I will be abandoning use of the previous file in favor of the information included with this letter. Please let me know if you have any data that needs to be converted to the new horizontal datum and I can try to help. We will be having the final design survey base maps prepared using the new horizontal datum, so any work we do using the information transmitted with this letter will be easily transferable into the base maps. The contours on the topographic drawings are at 1.64' intervals and were created using the City's new 0.5 meter topography in the NAVD 1988 datum scaled by the appropriate conversion factor into feet. The new topography was prepared from aerial photogrammetry of the City taken in March of 1996. The NAVD 1988 datum is 3.58 feet higher than the NGVD 1929 datum. We need to use the NAVD 1988 datum for the plans as it has been adopted as the City's vertical datum. We tried using a terrain modeling program to create contours at a 2-foot interval from the metric surface model, but the conversion introduced too many errors. The spot elevations on the contours drawings were not changed by scaling and still read in meters. With regard to the design there are several major features that are not reflected in the attached drawings: • the Hunter Douglas bridge crossing near SW 19th Street,which is pending start of construction. • the proposed Oakesdale Extension project bridge near SW 16th Street, which is pending design. • a pedestrian trail along the west side of the creek from SW 19th Street to SW 24th Street, which is to be located at or near the top of bank. The trail will likely take 15 to 20 feet of the easement area on the west side. • the development projects along the east side of the creek (Benaroya and Opus), which were constructed after the topography was prepared. • the Hunter Douglas development`project plans on the west side of the creek south of Boeing, which is currently in plan review and will soon be under construction. I will provide more information on these features soon. The previous AutoCad file had the Benaroya, Opus, and Hunter Douglas site developments included in the drawing, but these now need to be transferred into the new coordinate space. With regard to the Oakesdale crossing, I will need your help as soon as possible to define the channel configuration at the crossing so that the Oakesdale project is not delayed waiting for our input. Thanks for your help. Please let me know when the NRCS design team will be able to provide preliminary design drawings for the channel widening on Springbrook Creek. I think it would be valuable to have a conference call or meeting with your designers to discuss the scope of the project as well as permitting issues. I will contact you soon to see if we can schedule a meeting. However, if you have any questions or need any more information, please do not hesitate to call me at(425)277-5547. Sincerely, �� IN Scott Woodbury, P.E., Prcj ct Manager Surface Water Utility U:65230:SPRNGBRK.CRK:97-002:S W attachments 05I 00,'199 7 14: 1 C 2067646677 USD'=-NRCS PENTON FO PAGE 01 Date 518197 INumber of pages including cover sheet 3 TO: Scott Woodbury FROM; Roderick L. DenHerder City of Renton USDA - Natural Resources Conservation Service USDA - NRCS 935 Powell Ave SW Renton, WA 98055 Phone Fax Phone Phone 206-764-3325 Fax Phone 206-764-6677 I CC: REMARKS: ❑ Urgent [Z For your review ❑ Reply ASAP ❑ Please Comment re: ESGR - Schedule The latest proposed schedule for design of the P-1 channel from SW16th to SW23rd and (maybe) P-9 is attached. We can update as we receive new info. ESGR CD Ln P-1 Channel, SW1 6th to SW 27th Street G) M 7197 8t97 StOT 10197 1196 VqS —3198 4190 6108 WU 7198 W96 V97 I I-- 10 Task Marne Duradon LD I Final EIS 14w LD "ton 2 Mitigabon Document low City of Renton 3 Oakesdale Ave Coordination 52w' OD 4 Land Rights Activities 125d 5 Boeing 25w City of Renton 6 Fluster Douglas 25w City of Renton Cn 2�w CT) 7 Seattle Water Dept City of Renton a Drainage 6-W-rict0i 25w City ofRentan 9 Field Studies 56d 10 Survey 4w C..Ay of Renton e., 11 Weiland Mapping 4w i 12 Geologic Investigation M;G""Ist '13 Sediment analysis report 6w C ity,of Renton 14 Preliminary Design 64d 15 Lay out lw C nigh werjech Drafter 0 LO 70 Check 1w 16 Engi M 17 Hydraulic Check Iw 0 r z 18 Channel Configuration Iw sign Engineer 0 19 Preliminary DFavAngisfSp 9 Design Engineerjech Dnafter 20 NEPA EA 53 21 Endangered Species Idl Environimental Speciali" Task summary Rolled Up Progress 5197 6127 NEW Ciit�of Re q4w 6w 64d "19nEn d d Project: Progress Rolled Up Task Date: 5AY97 M Milestone Rolled Up Milestone 0 C&I Page I ESGR CD P-1 Channel, SW1 6th to SW 2 7th Street 00 V3 Task Name Duration 4497 5197 6A97 7197 W97 919T 18f97 11197 12l97 1M 2M8 3M 4196 SAO 8198 7196 6/98 LO 22 Cultural Resources ld LO Envirompantal Specialist -A 23 Wetlands Idj nvironmental Specialist 24 Develop Document 1w 'Environmental'Specialist 25 Public Meefings[Review 30ed nvicorenental Specialiso.111 i I 26 Final EA/FONSI 3d nvilronmentil Specialist M CTI 27 Fedwal Register 309d i Envirorwnent@A Speclails,40.6m CTI Cn 28 FINAL DESIGN Ild 29 Drawings 1w Kh Drafter 30 Specifications 1w, 31 Operation Maintenanc 1w I 32 PERMITS 20w 313 NRCS FundmeSudget 135.13d 3-4 1998 NRGS Budget Proc. 22w C 35 Budget Approved I d 34 Project Agreerrml Devlp low C 00 37 Finalize M P 6w X m 38 Advefte 3w 0 39 Award 4w 0 40 Construction Start id 41 Z6NSTRUC71ON 20w P Task SLnrnary Rolled Up Progress -0 Project: D Progress Rolled Up Task 9) Date: 518197 m Milestone ♦ Rolled Up Milestone Page 2 Springbrook Creek Widening Project SW 16th Street to SW 23rd Street '97 Q2'97 Q3'97 Q4'97 1 Q1 '98 Q2'98 1 Q3-98 Q4'98 1 Q1 '99 Q2'99 W'99 Q4 ID Name Duration Scheduled Start Scheduled Finish F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A So N 1 1 FEIS activities 14w 2/7/97 111197 2 2 Mitigation Document 10w 4/18/97 6/26/97 3 3 Coodination with the Oakesdale Project 52w 2/7/97 2/5/98 4 4 Right-of-way acquisitio 100d 2/7/97 7/31/97 5 4.1 Boeing 25w 2/7/97 7/31/97 i 6 4.2 Hunter Douglas 25w 2/7/97 7/31/97 7 4.3 Seattle Water Dept 25w 2/7/97 7/31/97 8 5 Field Stu ie 56d 5/6/97 8/11/97 9 5.1 Surveying/base map 4w 5/6/97 6/2/97 i 10 5.2 Wetland delineations 4w 5/6/97 6/2/97 i 11 5.3 Geotechnical investigation 6w 7/1/97 8/11/97 12 5.4 Sediment analysis report 6w 7/1/97 8/11/97 13 6 Preliminary Design 12w 6/3/97 8/25/97 14 7 Final design 8w 8/26/97 10/20/97 15 8 Permit activities 20w 5/20/97 10/6/97 16 9 Grant funding activities 148d 4/1/97 12/15/97 17 9.1 NRCS 1998 budget process 22w 4/1/97 9/1/97 18 9.2 Congress approves NRCS budget Od 9/1/97 9/1/97 19 9.3 Project Agreement Activities 10w 10/7/97 12/15/97 \ - r 20 10 Finalize bid package 6w 12/16/97 1/26/98 21 11 Advertise 3w 1/27/98 2/16/98 T U 22 12 Award 4w 2/17/98 3/16/98 �J 23 13 Contract execution,submittal review 6w 3/17/98 4/27/98 � 24 14 Construction 20w 5/15/98 10/1/98 Project: Date: 4/23/97 Critical Progress Summary N Noncritical Milestone Rolled Up Figure 1: Schedule �I 1997 1998 ID Name Duration Scheduled Start Feb Mar Apr May Jun Jul JAugJSepJ Oct JNovJDec Jan Feb Mar Apr May Jun I Jul JAugJSepJ Oct JNovJDec Jan JFebJ Mar 1 1 FEIS activities 14w 2/7/97 2 2 Mitigation Document 10w 5/16/97 3 3 Coodination with the Oakesdale 52w 2/7/97 4 4 Right-of-way acquisition 100d 2/7/97 8 5 Field Studies 56d 5/6/97 9 5.1 Surveying/base map 4w 5/6/97 10 5.2 Wetland delineations 4w 5/6/97 - 11 5.3 Geotechnical investigatio 6w 7/1/97 12 5.4 Sediment analysis report 6w 7/1/97 _ 13 6 Preliminary Design 12w 6/3/97 — 14 7 Final design 8w 8/26197 — I 15 8 Permit activities 20w 5/20/97 16 9 Grant funding activities 120d 4/1/97 17 9.1 NRCS 1998 budget proce 22w 4/1/97 18 9.2 Congress approves NRC Od 9/1/97 �� 1 19 9.3 Project Agreement Activiti 8w 9/2/97 — 20 10 Advertise 3w 2/7/97 21 11 Award 4w 2/7/97 - 22 12 Construction 20w 5/15/98 L fe" tt ��`� Critical Progress Summary Project: Date:4/17/97 Noncritical Milestone Rolled Up Figure 1: Schedule