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HomeMy WebLinkAboutSWP272710(5) Y o OAKESDALE AVENUE S.W. A + Construction Coordination Meeting #1 February 26, 1998 NOTE: THESE MINUTES INCLUDE OUTSTANDING ISSUES BROUGHT FORWARD FROM PREVIOUS BOEING/CITY MEETINGS Attendees: Representing Name (sign-up sheet attached) City of Renton Joe Armstrong,Lin Wilson,Mary Burgy(on-site#425-271-5174) Drainage District No. 1 Larry Capilaro Entranco Ed Berschinski The Boeing Company Jon Larscheid,Greg Thompson Scarsella Bros. Frank Qualls,Karl Schuett(on-site#425-271-5305) Baugh Construction Bob Moore MKCo Dan Enright A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Construction contract Notice to Proceed effective February 23, 1998. • Relocation of the PSE line clear of the right-of-way will be complete this week • Vegetation clearing by Drainage District contractor and Boeing maintenance forces is currently underway • The Section 404 permit is circulating through the USACE for signatures. Issuance is expected within the next few days • Sets of working drawings, consisting of the most recent revisions through Addendum 2, were distributed. Users should note additional changes made by the text of Addenda 1 and 2. (Karl requested an additional full-size set) Updated Specifications,incorporating the Addenda 1 and 2 changes,were also distributed. A. 2. Project Schedule: • Karl distributed a three-week schedule summarizing start-up activities(attached) • Construction substantial completion - September 30, 1998 (landscape planting will be performed when seasonal conditions permit) A. 3. Action Items: See attached chart B. BOEING-CITY TOPICS: B. 1. PERMITS: 2/19/98: Comments by WDOE regarding water quality were resolved and the Section 401 WQ Certification was issued February 2, 1998. Comments raised at the eleventh hour by Gail Terzi of USACE were addressed at a meeting held on February 9, 1998 and documented in a submittal to the Corps on February 17, 1998. Issuance of the permit is expected during the week beginning February 23, 1998. 2/26/98: USACE staff have completed writing the permit document; signatures are currently being gathered. (Pending) B.2 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Springbrook Creek,but documentation has not yet been completed. An easement agreement with Seattle Public Utilities(Seattle Water Department)will be prepared when the method for protection of the Bow Lake Pipeline has been agreed (See Item C.2, below). In the mean time, a right of entry for construction will be sought from SPU. 2/26/98: The City will furnish to Scarsella(and Jon Larscheid) a copy of the Temporary Construction Easement (TCE) allowing use of adjoining Boeing property during construction of the Oakesdale roadway project. (Pending) B.2 Furnish copy of Temporary Construction Easement(TCE) ACTION ITEM (City) Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes February 26, 1998 B. 3 SCOPE OF CONSULTANT'S CONSTRUCTION SUPPORT SERVICES: 2/19/98: A supplement to cover outstanding landscape design is anticipated. (Pending) B.4 LANDSCAPING: 2/19/98: Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4" line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. (Pending) B.4b Provide names of suggested landscape designers ACTION ITEM (Bruce Dees&Assoc.) B.4c Designate desired location(s)for new sleeves ACTION ITEM (Boeing) B. 5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues,to include Scott Woodbury and Leslie Betlach. (Pending) B.6 RELATIONS WITH PUBLIC AND TRAIL USERS: 2/19/98: Boeing employees, walkers and joggers and other members of the public will be affected by construction. Construction areas and sections of trail will be barricaded to keep people out of construction areas. A method of circulating details of upcoming access changes should be developed. (Pending) C. COORDINATION WITH ADJACENT CONSTRUCTION C. 1. RECIRCULATION PUMP VAULT: 2/19/98: The replacement vault has been ordered by the City from Utility Vault Company. Installation will be by Scarsella Bros., Inc., who provided the lowest bid of the four contractors approached. The work will be done under a Change Order to the roadway contract,with a target in- service date of 3/15/98. Boeing forces will test the equipment in the existing vault and provide replacement items if required for Scarsella to install. Copies of the construction plans for the pipe circulation system were given to the City,with the caveat that as-built locations may be different from the design locations. Boeing will assist in field-locating the north suction inlet in the wetland pond, near to the proposed location of Wall C. 2/26/98: Boeing will determine a preferred location(west of the R/W)for the electrical splice box. (Pending) C.1 Field locate north suction inlet to recirculating pump vault ACTION ITEM Boein ) C.la Designate location for electrical power splice box ACTION ITEM (Boeing) C. 2 SEATTLE WATER DEPARTMENT CROSSING: 2/19/98: SWD requested a quotation from their contractor, Coluccio, for replacement of a section of the pipeline with steel. Coluccio's price was $162,000, roughly double SWD's Engineer's Estimate, and Renton's budget. A meeting will be held with SWD on 2/23/98 to discuss lower-cost alternatives for providing protection for the pipeline. When a protection method has been reached, an easement agreement will be executed. 2126/98: Entranco is currently preparing a proposal for protection of the line using precast concrete slabs. Resolution of this issue is expected within the next few days. The existing steel plates across the pipeline were placed by Hunter-Douglas' contractor. MKCo will remove and salvage them when they are no longer required. (Pending) C.2 Prepare draft agreement for pipeline replacement or lid ACTION ITEM SPU/SWD) Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes February 26, 1998 C.3 EXISTING SPRINKLER VAULT:. 2/19/98: Boeing will use the existing office building on the former Thoroughbred Association site for storage only, and it will not be rated as an occupied building. As such, it will not require sprinkler protection. The equipment in the existing sprinkler vault in the right-of-way can be removed after March 9, 1998. (Retired) C.4 EXISTING CONSTRUCTION FENCES: 12/2/97: Can Boeing's contractor remove or relocate existing construction fences within the right-of-way prior to the start of roadway construction? 12/15/97: Rick will look into this. 2/19/98: This will be an item for coordination between contractors at the outset of Oakesdale construction. 2/26/98: The three contractors will coordinate fencing and gate arrangements considering security requirements for the three sites. (Pending) C.5 ADDRESS FOR EMERGENCY RESPONSE: 2/26/98: As discussed at the Partnering Session,Boeing will initiate a change of address for the Longacres and Oakesdale construction sites, so that emergency vehicles will approach via SW 27th Street. (Pending) C.5 Address change for construction sites ACTION ITEM (Boeing) D. SCARSELLA CONTRACT-- GENERAL DISCUSSION D. 1 SCHEDULE: 2/26/98: Scarsella should show on the 3-week schedule the construction of the sewer stubs, and the installation of the pump vault. These both involve deep excavation and should be done as soon as possible. The City will be arranging for trial auger holes to be drilled at the shaft locations next week. D. 2 SUBMITTALS: 2/26/98: Submittals were requested for drilled shaft construction, storm water management (SWPPP), and lump sum cost breakdowns. Also execution of Change Order No. 1, covering the pump vault installation,was requested. (Pending) D.2 Execute C.O#1 ACTION ITEM (Scarsella) D.2a Submit shaft drilling details ACTION ITEM (Scarsella) D.2b Submit SWPPP ACTION ITEM (Scarsella) D.2c Submit L.S.Cost Breakdowns ACTION ITEM (Scarsella) D. 3 SEWER STUBS: 2119/98: The elevations of the existing stubs shown on the Oakesdale contract plans were questioned. Joe will check them. Also, the City needs to verify that the new MH at Sta 31+78 will be located 55' left of the Oakesdale centerline, and not as shown graphically on Drawing No.U1,Sheet 49. 2/26/98: Joe indicated that the stubs are to be lower than indicated on the plans. An error was made in interpreting the survey datum applicable to the existing stubs. The City is prepared to pay for the additional depth using the rate for Bid Item C2, Removal and Replacement of Unsuitable Fill Material. Karl will review the effect of this change on dewatering requirements. (Pending) D.3 Verify location and elevations of sewer stubs ACTION ITEM (City) D.3a Review effect of stub elevation on dewatering requirements ACTION ITEM (Scarsella D.4 CATCHBASINS: 2/26/98: The catchbasins from Sta 37+35 to Sta 42 will be changed from Type 1 to Type 1L, requiring a new contract item. Scarsella was requested to furnish a proposal for the change. (Pending) DA Provide proposed unit price for Type 1L catchbasin I ACTION ITEM (Scarsella) D.5 CLEARING RESTRICTION DURING"NESTING SEASON": 2/19/98: Boeing's tree removal contractor will be on site next week. The Drainage District's contractor will start any day now. Boeing will check that the trees on the left bank of Springbrook Creek west of the road right-of-way (in the channel widening area) are clear from protected status. 2126/98: It was confirmed that the remaining trees on the left bank in the channel widening area are to be removed and that there are no outstanding restrictions preventing this. (Retired) Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes February 26, 1998 D. 6 LOCATION OF CONSTRUCTION SHACK: 2/19/98: Boeing will consider if there is a location on Boeing property adjacent to the construction area(for instance in the Horsebreeders' compound)for a trailer for use by the City's inspector and Scarsella's superintendent. Scarsella will approach Jon to discuss this. (Pending) D. 7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone 425-482-1112), and stage removal and restoration of the existing pipe system accordingly. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM (Scarsella) D. 8 INSPECTION OF BRIDGE GIRDERS: 2/26/98: The City will arrange for at-plant inspection of the prestressed girder fabrication to be performed by WSDOT. (Pending) D.8 Contact WSDOT to arrange for girder inspection ACTION ITEM (City) D. 9 TRAFFIC SIGNAL AT BUILDING ENTRANCE: 2/26/98: The City has started design of the proposed traffic signal at the entrance to the Family Care Center and BCAG HQ. In three weeks, data will be available to allow placing orders for poles and for Scarsella to prepare an estimate for the cost of the Change Order to perform the work. (Pending) D.9 Provide preliminary design information for signal ACTION ITEM (City) D. 10 DISPOSAL OF STRAW AND VEGETATION DEBRIS: 2/26/98: Karl asked if there was a suitable site on Boeing property for disposal of vegetation chippings and used straw from the former stables. Greg indicated that material that will mulch down can be accepted; he will work with Karl to identify the locations. Next Meeting: Thursday March 5, 1998, at 10 AM, in Boeing's field office(the"Grandstand Room") Copies: Attendees Rick Ford(Boeing) Jeff Schutt(Sverdrup) Barry Knight(K&W) Scott Woodbury Bryson Huie Tom Boyns Mark Pywell Gregg Zimmerman Sandra Meyer Leslie Betlach i MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 2/26/98 Subject: CONSTRUCTION MEETING NO. 1 Project Manager: Joe Armstrong_ Phone #: 277-6203 Name Affiliation/Representing Phone # L1a�-'1 S<. 1i•�.e� S�.rsell� /`3ros Cas^�� �17Z''�273 C'- LO 7 7 - �c;�. ��.�►�sk► ���c�o y�.s- ysy1 ��ot� Joti by nn Etc Ir4 t-lcj/J-77 - 00AZ e n yL5 zZ 7� y( h ma/form/cb/ww/S IGNCON SCARSELLA BROS, INC.. Oakesdale Avenue S.W. Extension Three Week Project Schedule --------SMTWTFSSM_TWTF_ SSMTWTFS 23 2Y 2 t' 2 3 y S 6 7 �j' 40 OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 2 Furnish copy of Temporary Construction Easement(TCE) City 2/26/98 3/5/98 B. 4b Provide names of suggested landscape designers Dees & Assoc. 2/19/98 3/6/98 B.4c Designate desired location(s) for new sleeves Boeing 2/19/98 3/13/98 C. 1 Field locate north suction inlet to recirculating pump vault Boeing 2/19/98 3/15/98 C. la Designate location for electrical power splice box Boeing 2/26/98 3/15/98 C. 2 Prepare draft agreement for pipeline replacement or lid SPU/SWD 10/7/97 3/6/98 C. 5 Address change for construction sites Boeing 2/26/98 3/15/98 D. 2 Execute C.O#1 Scarsella 2/26/98 3/6/98 D. 2a Submit shaft drilling details Scarsella 2/26/98 3/6/98 D. 2b Submit SWPPP Scarsella 2/26/98 3/6/98 D. 2c Submit L.S.Cost Breakdowns Scarsella 2/26/98 3/6/98 D. 3 Verify location and elevations of sewer stubs City (Joe) 2/19/98 3/6/98 Revised elevations notified 2/26 D. 3a Review effect of stub elevation on dewatering requirements Scarsella 2/26/98 3/13/98 D. 4 Provide proposed unit price for Type 1L catchbasin Scarsella 2/26/98 3/13/98 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 8 Contact WSDOT to arrange for girder inspection City(Joe) 2/26/98 3/13/98 D. 9 Provide preliminary design information for signal City(Bryson) 2/26/98 3/19/98 4' f ��Y o OAKESDALE AVENUE S.W. Technical Meeting Minutes -- Meeting #23 o� February 19, 1998 Attendees: Representing Name City of Renton Joe Armstrong,Lin Wilson, Scott Woodbury The Boeing Company John Larscheid,Lori Pitzer" _ Pacific Resources Group Steve Goetz ,L 64d -2c 6 Sverdrup Civil Jeff Schutt v1 v"Cel. A. PROJECT STATUS AND SCHEDULE: [11gIC1t'{ 3��/y ' A. 1: Project Status: • Construction contract has been awarded to Scarsella Bros., Inc. • Replacement pump vault has been ordered; installation will be performed by Scarsella Bros., Inc. under a Change Order to the basic construction contract • SCL power line has been relocated clear of the right-of-way;PSE line is being relocated this week • Vegetation clearing by Drainage District contractor and Boeing maintenance forces is currently underway • Issuance of the USACE Section 404 permit is expected by February 27, 1998; all other permits are in hand A. 2. Project Schedule: • Construction contract Notice to Proceed effective February 23, 1998 • Partnering Session -February 20, 1998 • Construction substantial completion - September 30, 1998 (landscape planting will be performed when seasonal conditions permit) A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B.6. PERMITS: 2/19/98: Comments by WDOE regarding water quality were resolved and the Section 401 WQ Certification was issued. February 2, 1998 Comments raised at the eleventh hour by Gail Terzi of USACE were addressed at a meeting held on February 9, 1998 and document in a submittal to the Corps on February 17, 1998. Issuance of the permit is expected during the week beginning February 23, 1998. (Pending) B. 13 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Springbrook Creek,but documentation has not yet been completed. An easement agreement with Seattle Public Utilities (Seattle Water Department) will be prepared when the method for protection of the Bow Lake Pipeline has been agreed. In the mean time, a right of entry for construction will be sought from City Light. (See Item C.19, below) (Pending) B. 15 SCOPE OF CONSULTANT'S CONSTRUCTION SUPPORT SERVICES: 2/19/98: A supplement covering the consultant's participation in construction engineering has been approved by City Council and executed. A further supplement to cover outstanding landscape design is anticipated. (Pending) C. COORDINATION ISSUES C. 8. POWER LINE RELOCATION: 12/2/97: The draft PSE agreement is currently under review by the City Attorney. Jerry Hagen (PSE) is working directly with Jeff Schutt (Sverdrup) to finalize the pole locations on Boeing property. 2/19/98: Relocation of the SCL line is complete; PSE crews have set new poles and are currently installing conductors. (Retired) 1 Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes November 4, 1997 C. 17. RECIRCULATION PUMP VAULT: 12/5/97: Rick Ford reported that Boeing's contractor was not interested in relocating the vault. Lin indicated that K&W would proceed with the design, but it would not be included in the contract bid documents, and would be shown as "by others". The City would consider pre-ordering the vault, and would decide whether the installation would be performed by the Oakesdale contractor(requiring a pre-bid addendum)or by a separate contractor prior to March 1998. Rick will draft a memo summarizing Boeing's cost responsibility for adoption by the Steering Committee. 2/19/98: The replacement vault has been ordered by the City from Utility Vault Company. Installation will be by Scarsella Bros., Inc., who provided the lowest bid of the four contractors approached. The work will be done under a Change Order to the roadway contract, with a target in-service date of 3/15/98. Boeing forces will test the equipment in the existing vault and provide replacement items if required for Scarsella to install. Copies of the construction plans for the pipe circulation system were given to the City, with the caveat that as-built locations may be different from the design locations. Boeing will assist in field-locating the north suction inlet in the wetland pond,near to the proposed location of Wall C. (Pending) C.17 Field locate north suction inlet to recirculating pump vault I ACTION ITEM (Boeing) C. 19 SEATTLE WATER DEPARTMENT CROSSING: 2/19/98: SWD requested a quotation from their contractor, Coluccio, for replacement of a section of the pipeline with steel. Coluccio's price was $162,000, roughly double SWD's Engineer's Estimate, and Renton's budget. A meeting will be held with SWD on 2/23/98 to discuss lower-cost alternatives for providing protection for the pipeline. When a protection method has been reached,an easement agreement will be executed. (Pending) C.19a Prepare draft agreement for pipeline replacement or lid ACTION ITEM (SPU/SWD) D. GENERAL DISCUSSION D. 27 LANDSCAPING: 2/19/98: Lin acknowledged that there remained a number of unresolved landscape design issues (listed under "LANDSCAPE REDESIGN UNRESOLVED ISSUES" in Jon Larscheid's memo dated February 17, 1998) on which Shapiro & Associates and Peter Hummel (Bruce Dees & Associates) had not succeeded in communicating effectively. Since Shapiro's budget was almost exhausted,there is the opportunity to bring on to the City's design team a landscape design with more effective communication skills. Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4" line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. (Pending) D.27b Provide names of suggested landscape designers ACTION ITEM (Bruce Dees&Assoc.) D.27c Designate desired location(s)for new sleeves ACTION ITEM (Boeing) D. 38 CLEARING RESTRICTION DURING "NESTING SEASON": 12/2/97: Mark Pywell reported that clearing in nesting areas must be completed prior to early March, i.e. before the roadway contractor is on site. Unless a stormwater permit has already been issued,the activity should exclude grubbing or any other ground-disturbing activity. 1215/97: At a subsequent meeting, Rick indicated that the clearing could be performed by Boeing maintenance crews. The cost of the work could be considered a trade for the curb and paving work performed by the Oakesdale contractor outside the right-of-way at Boeing site entrances(see Item D.30). He will confirm whether this arrangement is feasible and suggested a meeting to coordinate this and Item D.40. 2/19/98: Boeing's tree removal contractor will be on site next week. The Drainage District's contractor will start any day now. Boeing will check that the trees on the left bank of Springbrook Creek west of the road right-of-way (in the channel widening area)are clear from protected status. (Pending) OF Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes November 4, 1997 D. 39 EXISTING SPRINKLER VAULT: 11/18/97: Rick indicated a potential change of plan on Boeing's part. They may leave one of the buildings in place on the former Washington Thoroughbred site. This may require keeping the fire sprinkler system in service, including the existing vault in the vicinity of the proposed west sidewalk and curb near Station 18 +00. Rick will confirm whether this will need to remain, so that appropriate direction can be given in the construction documents. 12/2/97: Jim Gray confirmed that, if Boeing retained the existing office building on the former Thoroughbred Association site, sprinkler protection would continue to be required. \Under current standards, a detector check can be surface mounted at the building as an alternative to being housed in a vault. Boeing will verify whether the building is to be retained and the schedule by which the sprinkler installation can be modified so as to allow the removal of the existing vault in the proposed sidewalk area. 2/19/98: Boeing will use the existing building for storage only, and it will not be rated as an occupied building. As such, it will not require sprinkler protection. The equipment in the existing sprinkler vault in the right-of-way can be removed after March 9, 1998. (Retired) D.40 EXISTING CONSTRUCTION FENCES: 12/2/97: Can Boeing's contractor remove or relocate existing construction fences within the right-of-way prior to the start of roadway construction. 12/15/97: Rick will look into this. 2/19/98: This will be an item for coordination between contractors at the outset of Oakesdale construction. (Retired) D.41 SEWER STUBS: 2/19/98: The elevations of the existing stubs shown on the Oakesdale contract plans were questioned. Joe will check them. Also, the City needs to verify that the new MH at Sta 31+78 will be located 55' left of the Oakesdale centerline,and not as shown graphically on Drawing No.U1,Sheet 49. Pending) D.41 Verify location and elevations of sewer stubs I ACTION ITEM (City) D.42 LOCATION OF CONSTRUCTION SHACK: 2/19/98: Boeing will consider if there is a location on Boeing property adjacent to the construction area(for instance in the Horsebreeders' compound)for a trailer for use by the City's inspector and Scarsella's superintendent. Scarsella will approach Jon to discuss this. (Pending) D.43 TRAIL LINKAGES: 2/19/98: Jeff believes.that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues,to include Scott Woodbury and Leslie Betlach. (Pending) D.44 RELATIONS WITH PUBLIC AND TRAIL USERS: 2/19/98: Boeing employees, walkers and joggers and other members of the public will be affected by construction. Construction areas and sections of trail will be barricaded to keep people out of construction areas. A method of circulating details of upcoming access changes should be developed. (Pending) Next Meeting: Starting Thursday February 26, 1998, weekly construction meetings (at 10 AM, in Boeing's field office)between the City and Scarsella Bros. will be the primary forum for addressing coordination between Scarsella and Boeing's contractors,and for resolving City/Boeing issues. Copies: Attendees Rick Ford(Boeing) Scott Woodbury Tom Boyns Gregg Zimmerman Sandra Meyer Leslie Betlach OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date No. Description Responsibility Assigned Due Resolution C. 17 Field locate north suction inlet to recirculating pump vault Boeing 2/19/98 3/15/98 C. 19 Prepare draft agreement for pipeline replacement or lid SPU/SWD 10/7/97 3/6/98 D. 27b Provide names of suggested landscape designers Dees &Assoc. 2/19/98 3/6/98 D. 27c Designate desired location(s) for new sleeves Boeing 2/19/98 3/13/98 D.41 Verify location and elevations of sewer stubs City (Joe) 2/19/98 3/6/98 r OAKESDALE AVENUE S.W. Technical Meeting Minutes -- Bi-weekly Meeting #22 December 2, 1997 Attendees: Representing Name City of Renton Mark Pywell, Joe Armstrong, Bob Mahn, Lin Wilson Too 1 1 Jim Gray, Corey Thomas, Abdoul Gafour, Scott Woodbury ;; SPU (Seattle Water Dept) Chris Church Kato & Warren Barry Knight DEC 1 1997 Entranco Brad Stein CITY OF RENTON A. PROJECT STATUS AND SCHEDULE: Engineering Dept. A. l: Project Status: • PSE presented updated estimate for "east side" power line relocation(Route B) -- November 21, 1997 • PSE presented draft construction agreement for City review -- November 21, 1997 • Met with Seattle Public Utilities SWD to present acquisition offer -- November 19, 1997 • Submittal of 100% construction cost estimate -- November 24, 1997 • PS&E completed (100% submittal) -- November 26, 1997 • Submitted Construction Prospectus to T.I.B. - November 26, 1997 A. 2. Project Schedule (bar chart attached): • Receive estimate from S.W.D. for water line replacement -- September 26, 1997 (delayed) • Finalize terms of easement acquisition from Drainage District No. 1 -- November 20, 1997 (delayed) • Final comments on 100% submittal to Kato & Warren -- December 4, 1997 • T.I.B. approval to advertise for construction bids -- December 8, 1997 • Execute construction relocation agreement with PSE -- December 8, 1997 (delayed) • Submit bid document originals to Joe Armstrong for printing -- December 10, 1997 • Agenda bill for SWD agreement -- December 12, 1997 • Advertise for construction bids -- December 15, 1997 • Pre-bid conference --January 6, 1998 • Open construction contract bids -- January 16, 1998 A. 3. Action Items: See attached chart 11. BI-WEEKLY TOPICS: B. 6. PERMITS: 11/4/97: A draft of the final wetland report has been received and reviewed, and comments provided to Kato & Warren. The JARPA public notice resulted in two letters (EPA and U.S. Dept. of Interior/FWS) questioning the site selection and design of the Phase II wetland mitigation. Marc Boule (Shapiro) will contact EPA and Dept. of Interior and develop a response strategy for City review. Scott Woodbury has provided in outline form information on the Phase II wetland mitigation site to Shapiro. The plans and Special Provisions will delineate the work items that will be subject to a delayed NTP in the event that the 404 permit has not been issued prior to the start of construction. K&W (Bryce Ecklein) will advise how this can best be accomplished. Barry stated that USACE has yet to provide the wetland delineation confirmation letter. tl/18/97: Meetings were held in the field with Nancy Brennan-Dubbs of USFWS and Steve Roy of EPA to address the comments of those agencies on the DARPA. The understanding was reached that there will be no objection to the issuance of a Section 404 permit for Phase 1 of the project; further studies are required to decide the preferred location and design of wetland mitigation for Phase 2. Mark Boule (Shapiro) is preparing an Alternatives Analysis document for presentation to the USACE this week. A meeting will be held with WDOE to verify that all issues affecting issuance of the Section 401 Water Quality Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes November 4, 1997 Certification have been addressed. Rick indicated that Lori has written to the USACE to request a copy of the wetland delineation confirmation letter. Rick will furnish a copy of Lori's letter for the City's file. 12/2/97: Rick forwarded a copy of Lori's letter to the USACE. A letter responding to EPA and USFWS concerns was sent to USACE, accompanied by the Alternatives Analysis prepared by Mark Boule. The JARPA exhibits have been revised and submitted to USACE for incorporation in their staff report. Shapiro will be requested to furnish copies of the finalized wetland report. A stormwater permit (NPDES) will be required, a process that takes a minimum of 38 calendar days after publication of a public notice. This may be required early if clearing activities involve any ground disturbance (see Item D.38). (Pending) B.6g Submit weekly contact logs ACTION ITEM (K&W) B.61 Obtain copy of USACE confirmation letter ACTION ITEM (K&W/Boeing) B. 61n Furnish copies of final wetland report ACTION ITEM (K&W/Shapiro) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 11/4/97: Refined channel cross-sections and channel landscape drawings received, reviewed and comments provided to K&W. More detail to be provided in 100% plan submittal. City has accepted PSE's revised estimate for replacing the 2 poles south of SW 16th as proposed by Scott and PSE has begun design work. 12/2/97: Scott is reviewing the 100% PS&E and will provide comments by Thursday. (Retired) B.12 Permit coordination ACTION ITEM (City) B. 13 RIGHT-OF-WAY: 11/4/97: The separate City and Boeing appraisals of Boeing property have been completed. The City agrees with the Boeing appraisal pending the review appraisal which will be completed by 11/14/97. Tom Boyns will then complete documentation of the property acquisitions. Rick agreed with Tom's proposal that one deed should cover all of the parcels being acquired from Boeing for the road right- of-way. Benaroya has indicated they will accept the City's offer. Agreement has been reached with the Surface Water Utility on right-of-way compensation. Seattle Water Dept./SPU is awaiting decision from their engineers on pipeline protection method before preparing easement agreement. See further discussion under D19. Drainage District No. 1 anticipates finalizing a right-of-way agreement (hopefully no City compensation required) by 11/26/97. 11/18/97: The review appraisals were completed by 11/10, and the Council will be acting to certify just compensation for the property acquisitions on 11/24/97. Tom has drafted an easement agreement covering the crossing of the SWD corridor and will be meeting with Bill Cluckey this week. Copies of correspondence confirming the property owners' commitment to grant the necessary rights-of-way will be obtained to accompany the Construction Prospectus scheduled for submittal to the T.I.B. 11/26/97. 12/2/97: The Construction Prospectus submitted to the T.I.B. contained the correspondence affirming the property owners' willingness to convey the necessary land rights for the project. Tom is in the process of preparing the power line easement agreement for Seattle City Light. (Pending) B.13h Prepare SPU (SCL) easement agreement (was C.81) ACTION ITEM (City/SPU) B. 14 FINAL DESIGN SCOPE/ESTIMATE: 11/18/97: An agenda bill to authorize a supplement to K&W's design contract will be before the Transportation Committee 11/18, for final action by the City Council 11/24. 12/2/97: The supplement was authorized by the Council 11/24 and is in the execution process. (Retired) B. 15 SCOPE OF CONSULTANT'S CONSTRUCTION SUPPORT SERVICES: 12/2/97: Lin indicated that, at a minimum, the City would be looking to the K&W team to provide a geotechnical inspector during foundation shaft drilling, a bridge/structures inspector, and specialist field support covering landscaping and construction of mitigation wetlands. Primary inspection would be by City forces. He requested that K&W prepare a proposal for the construction period services, initiated by a scope of work statement. (Pending) B.15 Prepare scope of work for construction support services I ACTION ITEM: (K&W) Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes November 4, 1997 C. COORDINATION ISSUES C. 8. POWER LINE RELOCATION: 11/18/97: The agreement with Seattle Public Utilities (SCL) for relocation of their line has been executed, with a promised start date of 12/15/97. Tom Boyns will work with SCL to document the change of easement location associated with the line change (see Item B. 13h) PSE presented estimates for relocation east and west of Oakesdale - $127,212 and $117,974, respectively. Boeing's preference is for the east route, in front of the Family Care Center. Gerry Hagen (PSE) indicated that he had included the use of steel poles in the estimates and that wood poles would represent a saving of approximately $25,000. He will revise his estimate for the east-side route accordingly. Jeff Schutt will review future site elevations at the proposed pole locations and advise Gerry. Janet Olsen will submit a draft agreement for the City Attorney's review by Friday (11/21) together with the revised estimate. It is critical that the agreement is executed promptly and materials orders placed in order to ensure that the line is moved before our contractor starts work in March 1998. The schedule is for City Council to approve the agreement on 12/8, requiring an agenda bill to be filed this Friday, 11/21. It was recommended that PSE coordinate their construction schedule with SCL if the timing of shut-down for conductor installation is an issue. PSE would like an easement extending 25 feet beyond the pole line and a 15-foot by 50-foot easement at each guy. PSE will prepare a plan showing these limits for Boeing's use in documenting the easement. 12/2/97: The draft PSE agreement is currently under review by the City Attorney. Jerry Hagen (PSE) is working directly with Jeff Schutt (Sverdrup) to finalize the pole locations on Boeing property. (Pending) C.8g Prepare PSE relocation agreement ACTION ITEM: (PSE/City) C.8k PSE easement agreement for line relocation ACTION ITEM: (Boeing/PSE) C. 9. UTILITY COORDINATION: 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAs LINES: 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27. 9/9/97: Plans were sent to PSE by K&W. Joe will follow up to obtain their conclusions. 10/7/97: K&W will ask PSE (WNG) for plans showing the proposed new gas lines within the right-of-way and incorporate this information on the utility plans. 10/21/97: K&W has received the plans and is in the process of reviewing them. 11/4/97: The gas lines will be shown on the final PS&E (100%) drawings. (Retired) C.9c Show gas lines on 100% plan submittal ACTION ITEM (Retired) COMMUNICATION LINES: 7/15/97: Clint will contact US West and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. 9/9/97: US West has indicated verbally that they will not route communication lines along Oakesdale. Their letter confirming this is awaited. The other utilities have not responded. A second letter will be sent out. 9/23/97: Follow-up letters have been sent out, but still no response has been received, except from USWest. 10/21/97: US West is the only responsive firm to date. Clint is again requesting responses for the others. Discussion centered on spare conduits along the bridge structure. A minimum of one 3" spare conduit has been requested. 11/4/97: One spare 3" conduit will be added on the west side of the bridge and along the west side of the roadway between the bridge and S.W. 16th Street. 11/18/97: At approximate station 20 + 25, an empty 6" conduit will be provided across the roadway in case the existing PSE distribution line is undergrounded at some time in the future. (Retired) Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes November 4, 1997 C.9h Show spare conduits on 100% plan submittal ACTION ITEM (Retired) WATER LINES: 12/2/97: There is still a question regarding the status of the line labeled "Private W" on the base maps. Abdoul recommended that it be tapped to determine if it is live. This could be done if and when it is exposed in the excavation for the SWD Bow Lake pipeline strengthening. The bid documents should so note. (Pending) C.9j Show tapping of"Private W" line @ SWD Xing ACTION ITEM (K&W) C. 17. RECIRCULATION PUMP VAULT: 6/17/97: The new roadway alignment puts the recirculation pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. 9/23/97: The pump vault can be reinforced externally, which would eliminate the need for relocation. Lori is concerned with safety issues for their maintenance workers and will investigate the safety aspects with her maintenance team. 10/7/97: The City considers that the location of the vault is satisfactory for safety of maintenance operations without undue impact on traffic and is awaiting Boeing's confirmation. 10/21/97: The Project Steering Committee was briefed on this issue at their meeting on 10/10/97. Rick confirmed the vault location is okay, on condition City provides traffic control whenever work within the vault is required. I1/4/97: Rick advised that Boeing's landscapers sometimes have to enter the vault up to three times in a month, therefore, the vault should be relocated out of the new roadway. Boeing and the City are uncertain as to who will ultimately be responsible for the design of the new vault. K&W have estimated the construction cost of a relocated vault to be $61,000, exclusive of design costs, compared with a $35,000 cost for strengthening included in the current project budget. The Steering Committee will be updated on this topic pending resolution. 11/18/97: Rick and Lin described the agreed proposal for funding relocation of the pump vault. If the final project cost (as defined in a memorandum to be developed) increases from that in the design prospectus, Boeing will be willing to make an additional payment, the lesser of the incremental cost of relocating the vault or the project cost overrun. Rick will be exploring the possibility that Boeing's contractor can complete the relocation before the start of road construction. K&W will proceed with design of the relocation, but will not include it in the bid documents until Rick has reported back. 1215197. At a subsequent meeting, Rick reported that Boeing's contractor was not interested in relocating the vault. Lin indicated that K&W would proceed with the design, but it would not be included in the contract bid documents, and would be shown as "by others". The City would consider pre-ordering the vault, and would decide whether the installation would be performed by the Oakesdale contractor (requiring a pre-bid addendum) or by a separate contractor prior to March 1998. Rick will draft a memo summarizing Boeing's cost responsibility for adoption by the Steering Committee. (Pending) C.17g Proceed with design of pump vault relocation ACTION ITEM (K&W) D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 10/7/97: The City has obtained a preliminary appraisal of the easement and has shared this finding with SPU pending a review appraisal and action by the Council to set just compensation. SPU forecasts a period of 6-8 weeks to accomplish the acquisition following receipt of the City's formal offer. SPU has verbally indicated that the cost estimate for replacing a portion of the pipeline with a heavier-wall section is in the range $60,000 - $80,000, exclusive of engineering costs, and has proposed that if Renton will pay the construction costs, Seattle will cover the engineering costs. An agreement will be developed to formalize this approach. 10/21/97: City is waiting for agreement from Seattle. 11/4/97: City is awaiting a decision from SPU on whether pipeline replacement is a viable option. Joe Armstrong to contact SPU/SWD engineer for a decision by 11/10/97. 11/18/97: SPU has asked affected purveyors whether a 2-month interruption of supply from the pipeline is acceptable. Tukwila and Soos Creek W.D. have agreed, but there remains a question regarding back-up fire protection for the Boeing CSTC facility. Rick indicated this is no problem for Boeing, but the back-up provision was a requirement of the City Fire Marshal. A meeting will be arranged to resolve the issue. 12/2/97: Jim Gray confirmed that, if Boeing's fire underwriters are satisfied, he has no problem with the temporary interruption of supply from the Bow Lake pipeline. Chris indicated that he had not yet obtained an estimate from Coluccio for the work, and Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes November 4, 1997 that the schedule might overlap work by the roadway contractor. If so, detour routes around the work site might have to be considered, or staging of the pipe installation so as to allow the passage of construction vehicles across a portion of the work area while the new pipe is installed in 20-foot sections. We suggested a meeting should be convened between SWD, Coluccio, Boeing and the City to agree a schedule and procedure for the work. Chris will contact Coluccio to arrange this. The intention is for City staff to originate an agenda bill by December 12, for action by Renton City Council December 16 to authorize an agreement with SWD to cover the pipe replacement. Chris also indicated that SWD might in the future install a blow-off on the Bow Lake pipeline adjacent to Oakesdale to discharge to the Metro trunk sewer. (Pending) D.19a Prepare draft agreement for pipeline replacement I ACTION ITEM (SPU/SWD) D.19c Schedule meeting with SPU, Coluccio, Boeing and City I ACTION ITEM (SPU/SWD) D. 27 LANDSCAPING: 9/9/97: At the meeting on 9/5/97, it was agreed that landscaping treatment adjoining areas not yet developed will be minimal, i.e. erosion control only. There will be no landscape planting in the roadway median. Plantings surrounding developed Boeing property (including the CSTC created wetland) will be maintained by Boeing up to the back of the sidewalk. 10/7/97: The landscape design typical sections (required to complete the 95 percent submitted 9/26) will be completed by Shapiro not later than 10/10/97. 10/21/97: Shapiro has yet to provide the landscape design typical sections and landscape details at the walls/bridge structure. See Action Item B.12h. I1/4/97: The typical details have been received. Still missing are the landscaping details at Wall C, which will be provided in the 100% plan submittal. 1215197. At a subsequent meeting, Rick reported that Boeing had observed that no provision was made in the 100% landscaping drawings for modification to the existing landscape irrigation system disturbed by roadway construction, and that restoration of disturbed plantings in the CSTC wetland should be better defined. Lin will pass these comments on to K&W,for action by Shapiro. Details that cannot be included in the bid plans will be incorporated in the bid documents by Addendum during the bid period. (Pending) D.27 Provide drawings of landscaping at Wall C ACTION ITEM (Shapiro) D.27a Provide details of irrigation system modification ACTION ITEM (Shapiro) D. 30 CONSTRUCTION INTERFACE AT BOEING ACCESS POINTS: 9/9/97: Typically, the limit of roadway construction scope would be at the right-of-way line. In order to avoid a construction interface in the middle of the curb return, and crossing the sidewalk diagonally, with potential impact on the curb ramp, an alternative was proposed. The roadway contractor would be responsible for construction of the entire curb return and sidewalk to the PT on Boeing property, and the Boeing contractor would be responsible for paving within the road right-of-way out to the edge of the gutter apron. If this is acceptable to Boeing, it will be incorporated in the 95 percent design submittal. 10/21/97: Boeing paving schedule does not coordinate with the Oakesdale schedule. Current interface proposal must be revised. Rick and City staff recommended that Boeing contractor pave up to the beginning of the curb return and City will bill Boeing for cost beyond right- of-way line. 11/4/97: Boeing has revisited the curb return radius issue and now desires a 35' curb radius for all driveways and at S.W. 19th Street. Discussed extending the curb and gutter, sidewalk, and roadway paving up to the PT on Boeing property which adds cost to Oakesdale project. Further review of this proposal is needed by the City and Boeing. 11/18/97: Boeing's contractor will likely be paving in advance of the Oakesdale contractor. Boeing's contractor will install curb and gutter (including curb cuts for wheelchair ramps) within the road right-of-way as far as the PTs, and will pave to the R/W line. The Oakesdale contractor will complete sidewalk on Boeing property as far as the Boeing end of the curb returns. This arrangement will avoid interrupting the curb and sidewalk in the middle of the curb return radius and the ramps, and will be neutral in cost impacts upon the road and Boeing's projects. An explanatory sketch is attached. 1215197. At a subsequent meeting, Rick reported that Boeing's contractor is not comfortable with the "no cost adjustment" arrangement proposed by the City and would prefer to set the interface at Boeing's end of the curb return, 23 feet beyond the Oakesdale R/W line. (Lin subsequently calculated that this would involve work with an estimated cost of$2,200 per access point being performed by the Oakesdale contractor, S6,600 total). This could perhaps be traded for Boeing's maintenance forces clearing vegetation in advance of March 1998 if that work is of comparable value (see Item D.38) (Pending) Oakesdale Avenue S.W. Page 6 Technical Committee Meeting Minutes November 4, 1997 D.30 Review proposed construction interface at Boeing entrances ACTION ITEM (Boeing/City) D. 32 WETLAND CONNECTION AT OLYMPIC PIPELINE CORRIDOR: 10/7/97: Scott asked whether the wetland connection crossing the Olympic Pipeline Corridor had been changed from a pipe to a swale and whether this had been agreed by the pipeline company. Ken will investigate. 10/21/97: Barry reported that a swale will be used and was shown on the 95% submittal. Barry will check by 10/27/97 on status of approval by Olympic Pipeline. 11/4/97: The City will alert Olympic Pipeline that a swale in compliance with their requirements will be used. 11/18/97: Joe will call Olympic Pipeline to verify their requirements. 12/2/97: K&W will show a culvert or protective slab if cover over the pipeline would otherwise be reduced below 4 feet. (Retired) D. 32a Provide protection for Olympic Pipeline ACTION ITEM K&W D. 33 CONSTRUCTION COST ESTIMATE: 10/21/97: The updated version was presented by K&W to the City and Boeing. After lengthy discussion it was agreed to convene a mini Value Engineering team as soon as practical in order to try to reduce the costs, which are now approximately $700,000 higher (including contingency allowances) than budgeted dollars. 11/4/97: Brad presented a package of documents with hand calculations for back up to roadway/channel excavation split quantities. Items from the 10/29 value engineering session were discussed. (See attached form.) Items 10, 12, 16 and 18 will be verified with final costs submitted by 11/14/97. Brad provided updated cost savings for Item 21. Item 4, different wall type, was discussed and rejected due to limited use and minor cost savings. 11/18/97: A meeting was held to resolve cost questions relating to earthwork and slope protection. Confirmation was received that a less expensive aluminum handrail design, in compliance with WSDOT and AASHTO criteria, can be adopted. A couple of cost-saving items within Shapiro's design responsibility remain to be confirmed. The cost savings will be reflected in the 100% estimate, to be submitted to the City NLT noon, Monday, 11/24/97. 12/2/97: K&W delivered the 100% estimate on Monday, 11/24/97. (Retired) D. 34 TRAIL ALIGNMENT AT THE BOEING CSTC OUTFALL VAULT: Brad submitted re-design drawings to lower the trail grade from 8% down to 5% to better comply with ADA guidelines. A discussion centering on negative impacts to the vault ensued. It may be better to leave the trail profile as originally designed. City staff will review the possibilities and respond back to K&W. 11/18/97: A revised profile has been developed and given to K&W/Entranco. Jeff explained that his concern was that the trail formed a weir crest (elevation 16.4, with an overflow section at elevation 15 south of the outlet vault), and that the trail reconstruction should not interfere with its function. Jerrod will develop cross-sections to demonstrate how this function will be maintained. 12/2/97: A layout and profile acceptable to Jeff has been developed, with a maximum grade of 5.79%. (Retired) D. 38 CLEARING RESTRICTION DURING "NESTING SEASON": 11/18/97: Lin requested that Mark Pywell and K&W work together to define the time period and locations where clearing may be affected by the "nesting period" referred to in the EIS mitigation document. Once defined, the City and Boeing will decide how best to arrange for any clearing that should be accomplished prior to the start of the roadway construction contract in order to avoid the nesting season. 12/2/97: Mark reported that clearing in nesting areas should be completed prior to early March, i.e. before the roadway contractor is on site. Unless a stormwater permit has already been issued, the activity should exclude grubbing or any other ground-disturbing activity. 1215197. At a subsequent meeting, Rick indicated that the clearing could be performed by Boeing maintenance crews. The cost of the work could be considered a trade for the curb and paving work performed by the Oakesdale contractor outside the right-of-way at Boeing site entrances (see Item D.30). He will confirm whether this arrangement is feasible and suggested a meeting to coordinate this and Item D.40. (Pending) D. 38a Confirm that Boeing will perform clearing ACTION ITEM Boein D. 39 EXISTING SPRINKLER VAULT: 11/18/97: Rick indicated a potential change of plan on Boeing's part. They may leave one of the buildings in place on the former Washington Thoroughbred site. This may require keeping the fire sprinkler system in service, including the existing vault in the vicinity of the proposed west Oakesdale Avenue S.W. Page 7 Technical Committee Meeting Minutes November 4, 1997 sidewalk and curb near Station 18 + 00. Rick will confirm whether this will need to remain, so that appropriate direction can be given in the construction documents. 12/2/97: Jim Gray confirmed that, if Boeing retained the existing office building on the former Thoroughbred Association site, sprinkler protection would continue to be required. Under current standards, a detector check can be surface mounted at the building as an alternative to being housed in a vault. Boeing will verify whether the building is to be retained and the schedule by which the sprinkler installation can be modified so as to allow the removal of the existing vault in the proposed sidewalk area. (Pending) D. 39a Determine schedule for removal of existing sprinkler vault ACTION ITEM (Boeing) D. 40 EXISTING CONSTRUCTION FENCES: 12/2/97: The construction contract scope include the removal of some existing construction fences within the right-of-way. Can Boeing's contractor remove or relocate these prior to the start of roadway construction. 1215197. Rick will look into this. (Pending) D. 40 Seek removal of existing construction fences by Boeing ACTION ITEM (Boeing) Next Meeting: Since the design is now substantially complete, no further meetings of the group will be scheduled for the time being. If new issues arise, that cannot be resolved by telephone or FAX, ad hoc meetings can be arranged. Regular coordination meetings involving the City, Boeing, the roadway contractor and Boeing contractors, as needed, will start in February. The efforts of all the participants in this 1997 series of meetings have resulted in a first-class design, meeting the established project schedule and budget. All involved may congratulate themselves on a job well done and enjoy the holiday season before next year's excitement starts. Copies: Attendees Joe Alhadeff, Benaroya Capital Co. Tom Lee,O'Keefe Development Rick Ford(Boeing) Jeff Schutt(Sverdrup) Bill Ward(SPU) Bill Cluckey(SWD) Janet Olsen(PSE) Bryce Ecklein(K&W) Mark Boole(Shapiro) Tom Boyns Clint Morgan Gregg Zimmerman Sandra Meyer Leslie Betlach Oakesdale Ave Phase 1A -- SW 16 to SW 27 Task Start Duration I End 1996 1"7 , 1998 Dec Jan Feb Mar r_:_KfA_Y_l Jun Jul I Arr;_T_Seli_,_0ctTN., Dec 'Jan Feb Mar Apr Jun JulAugSep Oct N ea IM 3 5 5A co 6,k 1�7 19 7 7A A C 91) F 8C SH 81 Issue Sect 401- W.Q Cerr'n(WDOE) ____0ct_24_97__ 35.00d Dec-15-97 17: ­. 1 81 — W�ro.cess Hydraulic Permit(WDFW) Oct-24-97 35.00L Dc'c-15-97 8K -q,#,M M 8 8NI Issue Sect.404 permit(USACE) Dec-16-97 40.00& Feb-12-98 9 9A 10 eaE IiIi • ii;MVIK, 12 EF= 17 Ts _S C�,_Z.ITM 17B IC age V9 20 9 12, 21 to ItUt 22 I , 3 23A design by PSE Oct-1037 12-97 .. .... 2 23 23B Execute Construction Agreement with PSE Nov-24-97 97 DC Pre-order long-lead power line items Dec-15-97 30.00 d 23C 23D Relocate PSE power line facilities Jan-29-99 20.00 d 23D 23E 23F Relocate SCL power line facilities Dec-15-97 20.00 d 23F 24 2,A 25 Boeing ROW Dedication Activities -20-97 45.00 d Dec-23-97 25A SWD Construction/Easement Agreement Jun7= -16-97 140.00 d Jan-05-98 25A 26 Other ROW Acquisition Activities -06-97 60.00 d Dec-31-97 26 2 28 TIBMA Construction S Approval -28-97 9.00 d Dec-10-97 28 28A Finalize Bid Documents Nov-28-97 10.00 d Dec-11-97 1 28,L 29 Advertise,receive bids for construction Dec-16-97 2 1.00 d. Jan-15-98 2� 29A Pre-bid Conference Jan-06-98 1.00 d I 1an-06-98 I 29A 30 Award,execute contract Jan-16-98, 33.00 d Mar-05-98 30 31 Construction,SW 16 to SW 27 Mar-10-981 145.00 di Sep-30-98 31 Printed:Dec-10-97 Page I OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 18 weekly logs submitted B. 61 Obtain copy of USACE confirmation letter K & W/Boeing 9/23/97 10/7/97 B. 6m Furnish copies of final wetland report K & W/Shapiro 12/2/97 12/12/97 B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 13h Prepare SPU (SCL) easement agreement City/SPU 11/4/97 11/18/97 Delayed B. 15 Prepare scope of work for const. support services K&W 12/2/97 12/31/97 C. 8g Prepare PSE relocation agreement PSE/City 9/5/97 11/15/97 Delayed C. 8k PSE easement agreement for line relocation Boeing/PSE 11/4/97 12/15/97 C. 9c Show gas lines on 100% plan submittal K&W 11/4/97 11/26/97 C. 9h Show spare conduit on 100% plan submittal K&W 11/4/97 11/26/97 C. 9j Show tapping of "Private W" line @ SWD Xing K&W 12/2/97 12/10/97 C. 17g Proceed with design of pump vault relocation K&W 11/18/97 12/2/97 D. 19a Prepare draft agreement for pipeline replacement SPU/SWD 10/7/97 10/21/97 Delayed D. 19b Schedule meeting with SPU, Coluccio, Boeing, City SPU/SWD 12/2/97 12/12/97 D. 27 Provide drawings of landscaping at Wall C K&W/Shapiro 10/7/97 11/26/97 D. 27a Provide details of irrigation system modification K&W/Shapiro 12/5/97 12/19/97 D. 30 Review proposed construction interface at entrances Boeing 9/9/97 10/10/97 Resolved (see attached sketch) D. 32a Provide protection for Olympic Pipeline K&W 10/7/97 12/10/97 D. 34 Finalize trail profile at outlet vault Entranco 11/18/97 11/24/97 D. 37 Confirm final fill/slope treatment behind the sidewalk City (Joe) 11/4/97 11/14/97 Issue resolved D. 38a Confirm that Boeing will perform clearing Boeing 12/5/97 12/12/97 D. 39a Determine schedule for removal of existing sprinkler vault Boeing 12/2/97 12/19/97 D. 40 Seek removal of existing construction fences by Boeing contractor Boeing 12/5/97 12/19/97 MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 12/2/97 Subject: Technical Meeting No. 22 Project Manager: Joe Armstrong Phone #: 277-6203 Name Affiliation/Representing Phone # Z7;7-(2-03 �Co/J woo �' it 277 -55`17 Ina Am G6e 0-� a4,422*11 �77- ss�S Ask 2, eA&7`eN may' L-{ wt, 27 7_ G 22 3 1` P.�o L W ou vt n _ L n c. C '204) 448 -4200 CH 2 t S C t V fZ C_H r6V (2oL) 094 -5972 hma/rorm/cb/ww/signupz tiv�Y o OAKESDALE AVENUE S.W. is Technical Meeting Minutes -- Bi-weekly Meeting #21 � IN Tot", November 18, 1997 Attendees: Representing Name City of Renton Mark Pywell, Joe Armstrong, Tom Boyns, Lin Wilson Puget Sound Energy Janet Olsen, Gerry Hagen Boeing Rick Ford /1) 17,( Sverdrup Jeff Schutta Kato & Warren Barry Knight Entranco Hillary Stibbard-Terrell, Jerrod Snyder U�c /��, } A. PROJECT STATUS AND SCHEDULE: C/7-Y A. l: Project Status: Enginelze ,01\t • Executed agreement with SPU (Seattle City Light) for power line relocation -- November 17, 1997 • Review appraisals completed -- November 10, 1997 • Executed PSE engineering services agreement -- November 10, 1997 • Prepared supplement to Kato & Warren agreement for execution -- November 7, 1997 • Met with representatives of EPA and USFWS to resolve 404 permit issues regarding wetland mitigation -- November 13-14, 1997 A. 2. Project Schedule (bar chart attached): • Receive estimate from S.W.D. for water line replacement -- September 26, 1997 (delayed) • Meet with Seattle Public Utilities SWD to present acquisition offer -- November 19, 1997 (delayed) • Finalize terms of easement acquisition from Drainage District No. 1 -- November 20, 1997 • PSE to present updated estimate for "east side" power line relocation (Route B) -- November 21, 1997 • PSE to present draft construction agreement for City review -- November 21, 1997 (delayed) • Submittal of 100% construction cost estimate -- November 24, 1997 (noon) • PS&E complete (final submittal) -- November 26, 1997 (noon) • Submittal of Construction Prospectus to T.I.B. - November 26, 1997 • T.I.B. approval to advertise for construction bids -- December 8, 1997 • Execute construction relocation agreement with PSE -- December 8, 1997 (delayed) • Advertise_for,_construction..bids_--.December )0 1997 rL kti i5 7 A. 3. Action Items: See attached chart 6,4 A.s., •ry �>z A Oee to j 14417 B. BI-WEEKLY TOPICS: B. 6. Permits: 9/23/97: Bryce Ecklein has been verbally informed by the USACE that the JARPA public notice will be dated and issued on 9/23/97. A copy of the wetland delineation confirmation letter prepared by Gail Terzi will be requested from the USACE and distributed to the project design team. 10/7/97: Mark Pywell inquired regarding the status of the final wetland report. Ken will follow up with Shapiro and report back. 10/21/97: Barry will check with Bryce on the status of the final wetland report, which should have been sent along with the 95% design submittal. 11/4/97: The final wetland report has been received and reviewed, and comments provided to Kato & Warren. The JARPA public notice resulted in two letters (EPA and U.S. Dept. of Interior/FWS) questioning the site selection and design of the Phase II wetland mitigation. Marc Boule (Shapiro) will contact EPA and Dept. of Interior and develop a response strategy for City review. Scott Woodbury has provided in outline form information on the Phase II wetland mitigation site to Shapiro. The plans and Special Provisions will delineate the work items that will be subject to a delayed NTP in the event that the 404 permit has not been issued prior to the start of construction. K&W (Bryce Ecklein) will Oakesdale Avenue S.W. Page 2 , Technical Committee Meeting Minutes November 4, 1997 advise how this can best be accomplished. Barry stated that USACE has yet to provide the wetland delineation confirmation letter. 11/18/97: Meetings were held in the field with Nancy Brennan-Dubbs of USFWS and Steve Roy of EPA to address the comments of those agencies on the JARPA. The understanding was reached that there will be no objection to the issuance of a Section 404 permit for Phase 1 of the project; further studies are required to decide the preferred location and design of wetland mitigation for Phase 2. Mark Boule (Shapiro) is preparing an Alternatives Analysis document for presentation to the USACE this week. A meeting will be held with WDOE to verify that all issues affecting issuance of the Section 401 Water Quality Certification have been addressed. Rick indicated that Lori has written to the USACE to request a copy of the wetland delineation confirmation letter. Rick will furnish a copy of Lori's letter for the City's file. (Pending) B.6g Submit weekly contact logs ACTION ITEM (K&W) B.61 Obtain copy of USACE confirmation letter ACTION ITEM (K&W/Boeing) B.6n Contact EPA; develop response strategy ACTION ITEM (Marc Boule/City) B.6p Delineate 404 permit work area on plans ACTION ITEM (K&W) B.6q Furnish City with copy of letter to USACE ACTION ITEM (Boeing) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 10/7/97: 95 percent plans of the walls and channel were submitted by Entranco on 10/6/97. Scott requested drawings showing the channel cross-sections more clearly to be made available prior to Thursday's (10/9/97) meeting with WDFW and the Muckleshoot Tribe. 10/21/97: Scott stated the City needs to provide updated landscape drawings for the channel widening plantings to WDFW. K&W will request a full set from Shapiro. Scott reminded all parties that the permitting issues necessitate moving this item to completion as soon as possible. Scott had submitted two options for the power poles to be relocated by PSE. PSE's cost estimates were extremely high, and Scott submitted a re-designed option for PSE estimate which includes relocating 2 poles on the north end of the bridge. PSE should have a revised cost estimate by 10/23/97. 11/4/97: Refined channel cross-sections and channel landscape drawings received, reviewed and comments provided to K&W. More detail to be provided in 100% plan submittal. City has accepted PSE's revised estimate for replacing the 2 poles south of SW 16th as proposed by Scott and PSE has begun design work. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12f Relocate 2 power poles ACTION ITEM (PSE) B. 13 RIGHT-OF-WAY: 11/4/97: The separate City and Boeing appraisals of Boeing property have been completed. The City agrees with the Boeing appraisal pending the review appraisal which will be completed by 11/14/97. Tom Boyns will then complete documentation of the property acquisitions. Rick agreed with Tom's proposal that one deed should cover all of the parcels being acquired from Boeing for the road right-of- way. Benaroya has indicated they will accept the City's offer. Agreement has been reached with the Surface Water Utility on right-of-way compensation. Seattle Water Dept./SPU is awaiting decision from their engineers on pipeline protection method before preparing easement agreement. See further discussion under D19. Drainage District No. 1 anticipates finalizing a right-of-way agreement (hopefully no City compensation required) by 11/26/97. 11/18/97: The review appraisals were completed by 11/10, and the Council will be acting to certify just compensation for the property acquisitions on 11/24/97. Tom has drafted an easement agreement covering the crossing of the SWD corridor and will be meeting with Bill Cluckey this week. Copies of correspondence confirming the property owners' commitment to grant the necessary rights-of-way will be obtained to accompany the Construction Prospectus scheduled for submittal to the T.I.B. 11/26/97. (Pending) B.13g Complete review appraisals ACTION ITEM (City) B.13h Prepare easement agreement ACTION ITEM (SPU) B. t4 FINAL DESIGN SCOPE/ESTIMATE: 10/21/97: Barry informed the City that, as of their latest billing, K&W has expended all funds allocated for the current Design scope of work, and a supplemental agreement is now necessary. Bob noted the City has completed an independent estimate and is waiting for K&W's estimate. Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes November 4, 1997 Bob also noted this will require an agenda bill through City Council. 11/4/97: K&W reported that as a result of the meeting of 11/3/97 they will be reducing the estimates of effort for a number of tasks. Barry and Brad explained that the revisions resulting from the mini value-engineering session will impact their overall revisions to the PS&E fee estimate. K&W will provide a revised fee estimate to the City by noon this Friday, November 7th.; the revised fee estimate is needed for the agenda bill process for the supplemental fee agreement. 11/18/97: An agenda bill to authorize a supplement to K&W's design contract will be before the Transportation Committee 11/18, for final action by the City Council 11/24. (Pending) C. COORDINATION ISSUES C. 8. POWER LINE RELOCATION: 9/9/97: At a meeting on 9/5/97, PSE presented estimates for "Routes A and B", and the City and Boeing confirmed that they wished to proceed with relocation on Route B. PSE will provide written confirmation of the estimates and a preliminary draft of the agreement to cover easement requirements and responsibility for costs within the next week. We agreed a target date of 11/15/97 for executing the agreement, which should be in place before materials are ordered for the replacement line. Pending execution of the agreement, the City will authorize PSE to proceed with design at City expense by means of a letter. The City will arrange to send a set of preliminary illumination plans to PSE for coordination of the height and location of the new poles. Bill Ward informed Joe that it will be another 10 days (9/19/97) before he will have documented the estimate and prepared a draft agreement for relocation of the SCL Asbury-Talbot line. 9/23/97: Copies of illumination plans have been forwarded to PSE. Written confirmation of estimates and drafts of agreements are still awaited from PSE and SCL. 10/7/97: Following the suggestion that Boeing might agree to the relocation of the PSE lines along the frontage of the BCAG HQ in preference to the frontage of the Family Care Center. Lin has asked Janet Olsen of PSE to prepare an estimate for this route to determine if it offers a cost savings. Estimates and drafts of agreements are still awaited from PSE and SCL. 10/21197: The PSE draft agreement for engineering services has been reviewed by the City's attorney with only two minor revisions and returned to PSE for finalizing. Updated cost estimates are still awaited from PSE. The SCL estimate has been received, but not their agreement. 11/4/97: The agreement between the City and PSE covering the cost of PSE's engineering services will be executed by the Mayor on 11/6/97. Pole relocation and easement agreements are still outstanding. It will be a 3 week process for Tom Boyns to take the PSE and SCL easement agreements through Council, after they have been received. Boeing has initiated work on an easement agreement with PSE. The City is awaiting PSE's cost estimate for pole relocation along the west side of Oakesdale in front of the BCAG property. 11/18/97: The agreement with Seattle Public Utilities (SCL) for relocation of their line has been executed, with a promised start date of 12/15/97. Tom Boyns will work with SCL to document the change of easement location - associated- with the line change. PSE presented estimates for relocation east and west of Oakesdale-- $127,212 and $117,974, respectively. Boeing's preference is for the east route, in front of the Family Care Center. Gerry Hagen (PSE) indicated that he had included the use of steel poles in the estimates and that wood poles would represent a saving of approximately $25,000. He will revise his estimate for the east-side route accordingly. Jeff Schutt will review future site elevations at the proposed pole locations and advise Gerry. Janet Olsen will submit a draft agreement for the City Attorney's review by Friday (11/21) together with the revised estimate. It is critical that the agreement is executed promptly and materials orders placed in order to ensure that the line is moved before our contractor starts work in March 1998. The schedule is for City Council to approve the agreement on 12/8, requiring an agenda bill to be filed this Friday, 11/21. It was recommended that PSE coordinate their construction schedule with SCL if the timing of shut-down for conductor installation is an issue. PSE would like an easement extending 25 feet beyond the pole line and a 15-foot by 50-foot easement at each guy. PSE will prepare a plan showing these limits for Boeing's use in documenting the easement. (Pending) C.8g Prepare PSE relocation agreement ACTION ITEM: (PSE/City) C.8j Estimate and draft agreement for SCL line relocation ACTION ITEM: (Retired) C.8k PSE easement agreement for line relocation ACTION ITEM: (City/PSE) C.81 SCL easement agreement for line relocation ACTION ITEM: (City/SCL) Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes November 4, 1997 C. 9. UTILITY COORDINATION: 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27. 9/9/97: Plans were sent to PSE by K&W. Joe will follow up to obtain their conclusions. 10/7/97: K&W will ask PSE (WNG) for plans showing the proposed new gas lines within the right-of-way and incorporate this information on the utility plans. 10/21/97: K&W has received the plans and is in the process of reviewing them. 11/4/97: The gas lines will be shown on the final PS&E (100%) drawings. (Pending) C.9c Show gas lines on 100% plan submittal ACTION ITEM (K&W) COMMUNICATION LINES: 7/15/97: Clint will contact US West and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. 9/9/97: US West has indicated verbally that they will not route communication lines along Oakesdale. Their letter confirming this is awaited. The other utilities have not responded. A second letter will be sent out. 9/23/97: Follow-up letters have been sent out, but still no response has been received, except from USWest. 10/21/97: US West is the only responsive firm to date. Clint is again requesting responses for the others. Discussion centered on spare conduits along the bridge structure. A minimum of one 3" spare conduit has been requested. 11/4/97: One spare 3" conduit will be added on the west side of the bridge and along the west side of the roadway between the bridge and S.W. 16th Street. 11/18/97: At approximate station 20 + 25, an empty 6" conduit will be provided across the roadway in case the existing PSE distribution line is undergrounded at some time in the future. (Pending) C.9h Show spare conduits on 100% plan submittal ACTION ITEM (K&W) C. 17. RECIRCULATION PUMP VAULT: 6/17/97: The new roadway alignment puts the recirculation pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. 9/23/97: The pump vault can be reinforced externally, which would eliminate the need for relocation. Lori is concerned with safety issues for their maintenance workers and will investigate the safety aspects with her maintenance team. ...... _. ... 10/7/97: The City considers that the location of the vault is satisfactory for safety of maintenance operations without undue impact on traffic and is awaiting Boeing's confirmation. 10/21/97: The Project Steering Committee was briefed on this issue at their meeting on 10/10/97. Rick confirmed the vault location is okay, on condition City provides traffic control whenever work within the vault is required. 11/4/97: Rick advised that Boeing's landscapers sometimes have to enter the vault up to three times in a month, therefore, the vault should be relocated out of the new roadway. Boeing and the City are uncertain as to who will ultimately be responsible for the design of the new vault. K&W have estimated the construction cost of a relocated vault to be $61,000, exclusive of design costs, compared with a $35,000 cost for strengthening included in the current project budget. The Steering Committee will be updated on this topic pending resolution. 11/18/97: Rick and Lin described the agreed proposal for funding relocation of the pump vault. If the final project cost (as defined in a memorandum to be developed) increases from that in the design prospectus, Boeing will be willing to make an additional payment, the lesser of the incremental cost of relocating the vault or the project cost overrun. Rick will be exploring the possibility that Boeing's contractor can complete the relocation before the start of road construction. K&W will proceed with design of the relocation, but will not include it in the bid documents until Rick has reported back. (Pending) C.17e Confirm location, design responsibility, cost sharing of new ACTION ITEM (Retired) pump vault Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes November 4, 1997 C.17f Confirm whether Boeing contractor can relocate pump vault in ACTION ITEM (Boeing) advance of road construction C.17g Proceed with design of pump vault relocation ACTION ITEM (K&W) D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 9/23/97: At a meeting between the City and SWD on 9/11/97, details of the proposed protective lid were discussed SWD suggested that it might be more economical for the City and SWD to share 50:50 in the cost of replacing a portion of the pipeline with a heavier-wall section in lieu of a protective lid and undertook to obtain a cost estimate from Coluccio for the work. 10/7/97: The City has obtained a preliminary appraisal of the easement and has shared this finding with SPU pending a review appraisal and action by the Council to set just compensation. SPU forecasts a period of 6-8 weeks to accomplish the acquisition following receipt of the City's formal offer. SPU has verbally indicated that the cost estimate for replacing a portion of the pipeline with a heavier-wall section is in the range $60,000 - $80,000, exclusive of engineering costs, and has proposed that if Renton will pay the construction costs, Seattle will cover the engineering costs. An agreement will be developed to formalize this approach. 10/21/97: City is waiting for agreement from Seattle. 11/4/97: City is awaiting a decision from SPU on whether pipeline replacement is a viable option. Joe Armstrong to contact SPU/SWD engineer for a decision by 11/10/97. 11/18/97: SPU has asked affected purveyors whether a 2-month interruption of supply from the pipeline is acceptable. Tukwila and Soos Creek W.D. have agreed, but there remains a question regarding back-up fire protection for the Boeing CSTC facility. Rick indicated this is no problem for Boeing, but the back-up provision was a requirement of the City Fire Marshal. A meeting will be arranged to resolve the issue. (Pending) D.19a Prepare draft agreement for pipeline replacement or lid I ACTION ITEM (SPU/SWD) D.19b Schedule meeting with SPU, Fire Marshal and Boeing I ACTION ITEM (City) D. 27 LANDSCAPING: 9/9/97: At the meeting on 9/5/97, it was agreed that landscaping treatment adjoining areas not yet developed will be minimal, i.e. erosion control only. There will be no landscape planting in the roadway median. Plantings surrounding developed Boeing property (including the CSTC created wetland) will be maintained by Boeing up to the back of the sidewalk. 10/7/97: The landscape design typical sections (required to complete the 95 percent submitted 9/26) will be completed by Shapiro not later than 10/10/97. 10/21/97: Shapiro has yet to provide the landscape design typical sections and landscape details at the walls/bridge structure. See Action Item B.12h. 11/4/97: The typical details have been received. Still -- - -- - - missing are the landscaping details-at-Wall C, which will be provided in.the 100% plan.submittal.- (Pending) D.27 Provide drawings of landscaping at Wall C I ACTION ITEM (K&W) D. 30 CONSTRUCTION INTERFACE AT BOEING ACCESS POINTS: 9/9/97: Typically, the limit of roadway construction scope would be at the right-of-way line. In order to avoid a construction interface in the middle of the curb return, and crossing the sidewalk diagonally, with potential impact on the curb ramp, an alternative was proposed. The roadway contractor would be responsible for construction of the entire curb return and sidewalk to the PT on Boeing property, and the Boeing contractor would be responsible for paving within the road right-of-way out to the edge of the gutter apron. If this is acceptable to Boeing, it will be incorporated in the 95 percent design submittal. 10/21/97: Boeing paving schedule does not coordinate with the Oakesdale schedule. Current interface proposal must be revised. Rick and City staff recommended that Boeing contractor pave up to the beginning of the curb return and City will bill Boeing for cost beyond right- of-way line. 11/4/97: Boeing has revisited the curb return radius issue and now desires a 35' curb radius for all driveways and at S.W. 19th Street. Discussed extending the curb and gutter, sidewalk, and roadway paving up to the PT on Boeing property which adds cost to Oakesdale project. Further review of this proposal is needed by the City and Boeing. 11/18/97: Boeing's contractor will likely be paving in advance of the Oakesdale contractor. Boeing's contractor will install curb and gutter (including curb cuts for wheelchair Oakesdale Avenue S.W. Page 6 Technical Committee Meeting Minutes November 4, 1997 ramps) within the road right-of-way as far as the PTs, and will pave to the R/W line. The Oakesdale contractor will complete sidewalk on Boeing property as far as the Boeing end of the curb returns. This arrangement will avoid interrupting the curb and sidewalk in the middle of the curb return radius and the ramps, and will be neutral in cost impacts upon the road and Boeing's projects. An explanatory sketch is attached. (Retired) D.30 Review proposed construction interface at Boeing entrances ACTION ITEM (Boeing/City) D. 32 WETLAND CONNECTION AT OLYMPIC PIPELINE CORRIDOR: 10/7/97: Scott asked whether the wetland connection crossing the Olympic Pipeline Corridor had been changed from a pipe to a swale and whether this had been agreed by the pipeline company. Ken will investigate. 10/21/97: Barry reported that a swale will be used and was shown on the 95% submittal. Barry will check by 10/27/97 on status of approval by Olympic Pipeline. 11/4/97: The City will alert Olympic Pipeline that a swale in compliance with their requirements will be used. 11/18/97: Joe will call Olympic Pipeline to verify their requirements. (Pending) D. 32 Confirm wetland connection with Olympic Pipeline I ACTION ITEM (City) D. 33 CONSTRUCTION COST ESTIMATE: 10/21/97: The updated version was presented by K&W to the City and Boeing. After lengthy discussion it was agreed to convene a mini Value Engineering team as soon as practical in order to try to reduce the costs, which are now approximately $700,000 higher (including contingency allowances) than budgeted dollars. 11/4/97: Brad presented a package of documents with hand calculations for back up to roadway/channel excavation split quantities. Items from the 10/29 value engineering session were discussed. (See attached form.) Items 10, 12, 16 and 18 will be verified with final costs submitted by 11/14/97. Brad provided updated cost savings for Item 21. Item 4, different wall type, was discussed and rejected due to limited use and minor cost savings. 11/18/97: A meeting was held to resolve cost questions relating to earthwork and slope protection. Confirmation was received that a less expensive aluminum handrail design, in compliance with WSDOT and AASHTO criteria, can be adopted. A couple of cost-saving items within Shapiro's design responsibility remain to be confirmed. The cost savings will be reflected in the 100% estimate, to be submitted to the City NLT noon, Monday, 11/24/97. (Retired) D. 33 Submit 100% estimate NLT noon 11/24/97 ACTION ITEM K&W D. 34 TRAIL ALIGNMENT AT THE BOEING CSTC OUTFALL VAULT: Brad submitted re-design drawings to lower the trail grade from 8% down to 5% to better comply with ADA guidelines. A discussion centering on negative impacts to the vault ensued. It may be better to leave the trail profile as originally designed. City staff will review the possibilities and respond back to K&W. 11/18/97: A revised profile has been developed and given to_K&W/Entranco. Jeff explained that his concern was-that the trail formed a weir crest (elevation 16.4, with an overflow section at elevation 15 south of the outlet vault), and that the trail reconstruction should not interfere with its function. Jerrod will develop cross-sections to demonstrate how this function will be maintained. (Pending) D. 34 Finalize trail profile at outlet vault ACTION ITEM Entranco D. 37 SLOPE TREATMENT BEHIND THE SIDEWALK: 11/4/97: The final fill/slope treatment for the areas behind the sidewalk was discussed. Some constraints to be considered are pole foundations and junction boxes. City staff will review and respond to K&W. 11/18/97: The roadway prism will have a hinge point 2 feet behind the back of the sidewalk. Standard rounding will be shown. (Retired) D. 37 (was D.33) Confirm final fill/slope treatment behind the sidewalk I ACTION ITEM (City) D. 38 CLEARING RESTRICTION DURING "NESTING SEASON": 11/18/97: Lin requested that Mark Pywell and K&W work together to define the time period and locations where clearing may be affected by the "nesting period" referred to in the EIS mitigation document. Once defined, the City and Boeing will decide how best to arrange for any clearing that should be accomplished prior to the start of the roadway construction contract in order to avoid the nesting season. (Pending) Oakesdale Avenue S.W. Page 7 Technical Committee Meeting Minutes November 4, 1997 D. 38 Define extent of advance clearing required ACTION ITEM (City/K&W) D. 39 EXISTING SPRINKLER VAULT: 11/18/97: Rick indicated a potential change of plan on Boeing's part. They may leave one of the buildings in place on the former Washington Thoroughbred site. This may require keeping the fire sprinkler system in service, including the existing vault in the vicinity of the proposed west sidewalk and curb near Station 18 + 00. Rick will confirm whether this will need to remain, so that appropriate direction can be given in the construction documents. (Pending) D. 39 Determine need for existing sprinkler vault I ACTION ITEM (City) Next Meeting: The next coordination meeting will be December 2 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Joe Alhadeff, Benaroya Capital Co. Tom Lee, O'Keefe Development Bill Ward(SPU) Bill Cluckey (SWD) Bob Mahn Scott Woodbury Clint Morgan Gregg Zimmerman Sandra Meyer Leslie Betlach Oakesdale Ave Phase 1 A -- SW 16 to SW 27 of Task Stait Duration End 1996I 1997 1998 Dec Jan Feb Mar Apr May Jun Jul Aug Oct Nov Dec Jan Feb Nar A n Ala lun Jul Aug 1 Sep Oct N _ p y l g_I _ep_ f 1 TIB[r kDesilsofBAemggartt�pa(!On u & S�pn12-9T�OLP4 ,!Wpr-2l°97, 1 p 0-0 2 TIIifTIA Design Funding°Approvdt� � Aeb 02-96 101 OQd_ Apr 25 91 3Sitbimfrelnsed-TTBI> �. 3 5 Coin fete R S ` y� F b- 13 00 d i 6:. #plo an PubUs1t -07 97 ul.- I 6 7 A SGo#e► ant 9A ' 7A tT q7. a 8 W M x2 ? 3tl nn A 00, MjPiPORMtb ' 8B 18 et . )fir 2 OCh 5 �u_ 8 8E 201 2Tasort. " 0 _7 8 H 81 Issue Sect.401 W.Q Ceren(WDOE) Oct-24-97 20.00 d Nov-21-97 J 8K Process Hydraulic Permit(WDFW) _ Oct-24-97 20.00 dd Nov-21-97 - K 8L Coordination with EPA,USFWS Oct-24-97 15.66 d Nov44-97 8 8M I Issue Sect 404 pertnit(USAGE) _ I Nov-24-97 10.0Q d Dec-08 97 SM 0A 1 8np uiii xr ,. 2.,.. ,q ¢. 9T 10 0 9 9 1ON 2 14 15 Moo17A 17B 17C Final PS&E submittal(100/) Sep 29 97 42.00 d Nov-26-97 17C IBM 0 i 21 Coord.with Boeing Longacres Office Park Jun-16-97 105.00 d Nov-12-97 21 2 23 Select Route for PSE Power Line _ _Feb-03-97 205.00 d Nov-21-97 L 3 23A Relocation design by PSE Oct-10-97 39.00 d Dec-05-97 23A 23B Execute Construction Agreement with PSE Nov-24-97 10.00 d Dec-08-97 23 23C Pre-order long-lead power line items Dec-08-97 40.OQ d Feb-04-98 23C 23D Relocate PSE power line facilities Feb-05-98 20.00 d Mar-05-98 23D 23E Relocation design by SCL Aug-26-97 39. d Oct-20-97 2 E 23F Relocate SCL power line facilities Dec-15-97 20.OQ d ]an-13-98 23 'J. 24 Rio 2 A 25 Boeing ROW Dedication Activities Oct-20-97 25.00 d Nov-24-97 5 25A SWD Construction/Easement Agreement Jun-16-97 30.0 d Jul-28-97 25A 26 Other ROW Acquisition Activities Oct-06-97 30.06 d Nov-17-97 2 27 Prepare TB3/r1A Construction Prospectus___ Oct-27-97 22.00 d Nov-26-97 27 28 TIBITIA Construction$Approval Nov-28-97 5.00 d Dec-04-97 28 28A Finalize Bid Documents Nov-28-97 6.00 d Dec-05-97 28A 29 Advertise,receive bids for construction Dec-10-97 18.00 d Jan-06-98 Ej 29 30 Award,execute contract 81 40.00 d I Mar-05-98 30 31 Construction,SW 16 to SW 27 1 Mar- 0-981 145.09 d I Sep-30-98 31 Printed:Nov-18-97 Pane I OAKESDALE AVENUE SW - SNV 16'1'I1 STREET TO SNV 27'1'11 STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 18 weekly logs submitted B. 61 Obtain copy of USACE confirmation letter K & W/Boeing 9/23/97 10/7/97 B. 6n Contact EPA; develop response strategy K & W (Shapiro) 11/18/97 11/21/97 B. 6p Delineate 404 permit work area on plans K & W 11/18/97 11/26/97 B. 6q Furnish City with copy of letter to USACE Boeing 11/18/97 12/2/97 B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12f Design and relocate 3 power poles City (Scott)/PSE 9/23/97 12/31/97 B. 13g Complete review appraisals City 11/4/97 11/14/97 B. 13h Prepare easement agreement SPU 11/4/97 11/18/97 C. 8f PSE agreement for engineering services PSE 8/26/97 9/12/97 Executed C. 8g Prepare PSE relocation agreement PSE/City 9/5/97 11/15/97 C. 8j Estimate and draft agreement for line relocation City/SPU(SCL) 8/26/97 9/12/97 Delayed C. 8k PSE easement agreement for line relocation City/ PSE 11/4/97 12/15/97 C. 81 SCL easement agreement for line relocation City/SPU 11/4/97 12/15/97 C. 9c Show gas lines on 100% plan submittal K&W 11/4/97 11/26/97 C. 9h Show spare conduit on 100% plan submittal K&W 11/4/97 11/26/97 C. 17e Confirm location, design responsibility, cost sharing of Boeing/ City 10/7/97 11/14/97 Okay with Boeing new pump vault C. 17f Confirm whether Boeing contractor can relocate pump Boeing 11/18/97 12/2/97 vault in advance of road construction C. 17g Proceed with design of pump vault relocation K&W 11/18/97 12/2/97 D. 19a Prepare draft agreement for pipeline replacement SPU/SWD 10/7/97 10/21/97 Delayed D. l9b Schedule meeting with SPU, Fire Marshal and Boeing City (Joe) 11/18/97 11/26/97 D. 27 Provide drawings of landscaping at Wall C K&W/Shapiro 10/7/97 11/26/97 D. 30 Review proposed construction interface at entrances Boeing 9/9/97 10/10/97 Resolved (see attached sketch) D. 32 Confirm wetland connection at Olympic Pipeline K&W 10/7/97 10/10/97 Delayed D. 33 Submit 100% estimate NLT noon 11/24/97 K&W 11/18/97 11/24/97 D. 34 Finalize trail profile at outlet vault Entranco 11/18/97 11/24/97 D. 37 Confirm final fill/slope treatment behind the sidewalk City (Joe) 11/4/97 11/14/97 Issue resolved D. 38 Define extent of advance clearing required City/K&W 11/18/97 12/2/97 D. 39 Determine need for existing sprinkler vault 6 18+00 Boeing 11/18/97 11/26/97 Oakesdale Ave Phase 1 A -- SW 16 to SW 27 � OAKE5DAt-E 3 �Q � V�Dt- lj O �roP��y PT C ?3c CT fn T �Ot�vj cOt;trjw,,VS-V -rov" +0 -F—J�4 L�V-& ODAkt5S�f e. Gow'�i'�ct'�l GO"t-n,Ae, StOtzW--"L < T Printed:Nov-24-97 MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 11/18/97 Subject: Technical Meeting No. 21 Project Manager: Joe Armstrong Phone #: 277-6203 Name Affiliation/Representing Phone # 2 0,3 ���t,t�`( �1P�ki►�LD-►��-L1__ �1•l;i�.tc.c� 4�-�lpoo ` 1 i 4 Li,+ u 44 8 - 4 2,0 0 JcFf S�/,I r'T hmA/ro�cb/ww/si&nup2 '`Y �J OAKESDALE AVENUE S.W. . Technical Meeting Minutes -- Bi-weekly Meeting #20 November 4, 1997 Attendees: Representing Name City of Renton Bob Mahn, Mark Pywell, Scott Woodbury, Joe Armstrong, Tom Boyns Boeing Rick Ford Sverdrup Jeff Schutt Kato & Warren Barry Knight Entranco Brad Stein A. PROJECT STATUS AND SCHEDULE: A. l: Project Status: • Supplemental 95% design submittal review comments transmitted to K&W -- November 6, 1997 • JARPA public comment period closed -- October 23, 1997 • 95% design mini-value engineering session -- October 29, 1997 • Met with Drainage District No. 1 to present project -- October 30, 1997 • Executed PSE engineering services agreement -- November 10, 1997 A. 2. Project Schedule (bar chart attached): • Receive estimate from S.W.D. for water line replacement -- September 26, 1997 (delayed) • Meet with Seattle Public Utilities SWD to present acquisition offer -- October 13, 1997 (delayed) • Review appraisals to be completed -- November 14, 1997 • Submittal of construction funding prospectus to T.I.B. - November 26, 1997 • Execute construction relocation agreement with PSE -- November 14, 1997 • PS&E complete (final submittal) November 26, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 7/15/97: The Section 404 permit/JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. 8/12/97: A meeting was held on Monday, 8/11/97, with Ann Uhrich, Chief of the Environmental and Processing Section of the USACE, and Jim Green, the newly-designated project manager for the JARPA and Section 404 Permit. A target date of Friday, 8/22/97 was established for issuance of the JARPA Public Notice by the USACE. The USACE will prioritize completion of the letter confirming the wetland delineation observed in the field by Gail Terzi on 6/12/97. During the comment period, K&W will be in contact with WDFW and WDOE to resolve any issues raised by the staff of those agencies. At the end of the comment period (target date 9/22/97), Jim Green and Bryce Ecklein will review the extent of any public comments received and determine a reasonable schedule for completing work on the issuance of the USACE permit. 8/26/97: As yet, Gail has not completed the confirmation letter describing the final delineation of the wetlands. 9/9/97: Bryce has been unsuccessful in contacting Jim Green to confirm the date when the JARPA public notice will be issued. He understands that Gail Terzi (USACE) has not yet completed the confirmation letter recording the conclusions reached at the site visit on June 12. 9/23/97: Bryce Ecklein has been verbally informed by the USACE that the JARPA public notice will be dated and issued on 9/23/97. A copy of the wetland delineation confirmation letter prepared by Gail Terzi will be requested from the USACE and distributed to the project design team. 10/7/97: Mark Pywell inquired regarding the status of the final wetland report. Ken will follow up with Shapiro and report back. 10/21/97: Barry will check with Bryce on the status of the final wetland report, which should have been sent along with the 95% design submittal. Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes November 4, 1997 11/4/97: The final wetland report has been received and reviewed, and comments provided to Kato & Warren. The JARPA public notice resulted in two letters (EPA and U.S. Dept. of Interior/FWS) questioning the site selection and design of the Phase II wetland mitigation. Marc Boule (Shapiro) will contact EPA and Dept. of Interior and develop a response strategy for City review. Scott Woodbury has provided in outline form information on the Phase II wetland mitigation site to Shapiro. The plans and Special Provisions will delineate the work items that will be subject to a delayed NTP in the event that the 404 permit has not been issued prior to the start of construction. K&W (Bryce Ecklein) will advise how this can best be accomplished. Barry stated that USACE has yet to provide the wetland delineation confirmation letter. (Pending) B.6g Submit weekly contact logs ACTION ITEM (K&W) B.61 Obtain copy of USACE confirmation letter ACTION ITEM (K&W) B.6m Determine status of final wetland report ACTION ITEM (Retired) B.6n Contact EPA; develop response strategy ACTION ITEM (Marc B., Shapiro/City) B.6p Delineate 404 permit work area on plans ACTION ITEM (K&W) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. 7/29/97: A meeting will be held on Thursday, 7/31/97, at the Boeing construction shack to discuss trail routing, as well as fill retention options in the CSTC wetland area. 8/26/97: Scott has developed a layout of the channel widening in the area between the Oakesdale/Springbrook Creek bridge and the SW 16th Street bridge. A separate bid schedule will be established for this work. Mark Pywell indicated that the terms of the SDP covered channel widening in the vicinity of the Oakesdale project. The types of retaining walls were discussed, with reference to a key plan produced by Entranco. Walls alongside the widened channel (Walls F and G) will be supporting cut slopes; rockery construction may be appropriate. The wall bordering the Benaroya parking lot (Wall E) should be near-vertical-faced, with a masonry finish equivalent to a "Keystone" wall. The same type of finish may be appropriate for Walls B and D, adjacent to the trail facing the Boeing CSTC parking lot. Wall C, bordering the wetland, could be a "Criblock" type, allowing plantings to be established. Wall A, at the culvert inlet, has to avoid the insulated pipe runs currently being installed by Boeing. The desired finish should replicate the masonry walls elsewhere on the CSTC site. 9/9/97: At the meeting of 9/5/97, Boeing's landscape designer (Peter Hummel) expressed a preference for "Criblock" for Wall C to allow establishment of planting on the face of the wall. Much of the discussion covered selection of an appropriate wall type for facing the near-vertical cuts of the widened Springbrook Creek channel between the Oakesdale bridge and SW 16th Street (to be funded by the Surface Water Utility, with grant support from NRCS). Scott and Brad were requested to review the costs of alternatives and furnish copies to Boeing, Peter Hummel and Leslie Betlach for review and concurrence. Jeff indicated.that "as-built" locations of the insulated_pipe runs affecting the layout of Wall A would be available by 9/26/97. 9/23/97: Entranco has concluded that the use of Criblock construction for Wall C would extend beyond the right-of-way and encroach upon the CSTC wetlands. Keystone type walls could be used and planter pockets incorporated. After discussion, the consensus was that the small size of the planter pockets and the need for irrigation might not result in satisfactory planting conditions. The preferable solution would be to use conventional Keystone construction and establish climbing plantings at the foot of the wall to also help diffuse the wall's appearance. Scott and Entranco have agreed that Keystone construction is appropriate for the channel widening, and will be stable under possible inundation of the wall during a 100-year flood event. It was decided Entranco will specify the type and layout of the wall design (straight faced blocks); Shapiro, in conjunction with Bruce Dees & Assoc., will coordinate the restoration planting scheme (ground based climbing cover and trees), which will be maintained by Boeing. Benaroya has requested gray colored walls. Abutments will be cast-in-place. Scott will arrange a separate meeting with Shapiro to discuss channel plantings. Scott also noted three power poles in the channel widening need to be relocated and he will be in contact with PSE regarding this. 10/7/97: 95 percent plans of the walls and channel were submitted by Entranco on 10/6/97. Scott requested drawings showing the channel cross-sections more clearly to be made available prior to Thursday's (10/9/97) meeting with WDFW and the Muckleshoot Tribe. 10/21/97: Scott stated the City needs to provide updated landscape drawings for the channel widening plantings to WDFW. K&W will request a full set from Shapiro. Scott reminded all parties that the permitting issues necessitate moving this item to completion as soon as possible. Scott had submitted Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes November 4, 1997 two options for the power poles to be relocated by PSE. PSE's cost estimates were extremely high, and Scott submitted a re-designed option for PSE estimate which includes relocating 2 poles on the north end of the bridge. PSE should have a revised cost estimate by 10/23/97. 11/4/97: Refined channel cross-sections and channel landscape drawings received, reviewed and comments provided to K&W. More detail to be provided in 100% plan submittal. City has accepted PSE's revised estimate for replacing the 2 poles south of SW 16th as proposed by Scott and PSE has begun design work. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12f Relocate 2 power poles ACTION ITEM (PSE) B.12g Provide refined channel cross-sections ACTION ITEM (Retired) B.12h Provide channel landscape drawings ACTION ITEM (Retired) B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. 7/29/97: There has been delay in obtaining the title reports needed by Entranco, and Entranco has revised their target delivery date for parcel right-of-way maps to 8/15/97. A meeting will be held early next week to coordinate these activities. 8/12/97: Entranco delivered a set of draft parcel maps on 8/11. The City and Boeing will review these and give comments to Entranco. Entranco will revise the "Parcel 9" map to become two separate maps showing acquisitions from (1) Benaroya and (2) the City. Title reports for most properties will be available by 8/8/97; those for the Boeing properties are more complicated, and will take longer. 8/26/97: The revised "Parcel 9" map is still awaited. Title reports have now been furnished for all but one of the properties. 9/9/97: All title reports have now been furnished. Parcel Map #9 has been revised and the complete set of parcel maps has been furnished to the appraiser, Mike Lamb. Slope easements and Temporary Construction Easements (TCEs) have yet to be defined for the appraiser's use. K&W will indicate these on a set of plans by the end of the week (9/12/97). Tom Boyns recommended that, where the road abuts potential future Boeing development, the designation of a TCE is more appropriate than a slope easement, since it is less restrictive. Jeff will review this recommendation with Rick Ford. Entranco will prepare legal descriptions of the proposed takes. Brad will advise the date these can be made available. Tom indicated that appraisals would be complete by 9/19/97; review appraisals (by Gary Aldner) one week later. The following week we should meet with Seattle Public Utilities to establish a schedule for the easement acquisition process. 9/23/97: A meeting was held with SPU (SWD) on 9/11/97. The legal descriptions have not been received. Scott will write the legal description for the drainage channel and pedestrian trail easement. Brad (Entranco), Joe, Scott and Tom Boyns will schedule a meeting to go over and clarify legal easements. Jeff Schutt requested clarification on the requirement for the 35' radius as opposed to their normal 25' radius. 10/7/97: Bob Mahn will address-the-curb return radius question upon_hisseturn.later.this week. .K&W presented a plan defining__ the revised take from Benaroya (to include the curb return at SW 16th), easements on the Benaroya property (permanent lighting easement at Sta 50+00, and temporary construction easement) and the channel/trail easement on Boeing. Lin requested that Entranco prepare legal descriptions covering the revised Benaroya take and the permanent lighting easement as rapidly as possible, and also to include the drainage easement across the SWD pipeline in the legal description for that parcel. Scott reported that he had prepared legal descriptions for the quitclaim area and drainage easement from Boeing, and that Tom Boyns is processing the acquisition and recording of these parcels. 10/21/97: Bob clarified that the 25' radius requested by Boeing is acceptable. Brad Stein reported that revised Benaroya take and permanent lighting easement have been completed and transmitted to the City. 11/4/97: The separate City and Boeing appraisals of Boeing property have been completed. The City agrees with the Boeing appraisal pending the review appraisal which will be completed by 11/14/97. Tom Boyns will then complete documentation of the property acquisitions. Rick agreed with Tom's proposal that one deed should cover all of the parcels being acquired from Boeing for the road right-of-way. Benaroya has indicated they will accept the City's offer. Agreement has been reached with the Surface Water Utility on right-of-way compensation. Seattle Water Dept./SPU is awaiting decision from their engineers on pipeline protection method before preparing easement agreement. See further discussion under D19. Drainage District No. 1 anticipates finalizing a right-of-way agreement (hopefully no City compensation required) by 11/26/97. (Pending) Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes November 4, 1997 B.13e Clarify 35' radius requirements ACTION ITEM (See D.30) B.13f Revise Benaroya and SWD legal descriptions ACTION ITEM (Retired) B.13g Complete review appraisals ACTION ITEM (City) B.13h Prepare easement agreement ACTION ITEM (SPU) B. 14 (formerly D.25) FINAL DESIGN SCOPE/ESTIMATE: 7/29/97: Barry estimated that the text detailing the work items would be completed Wednesday, to allow the City to start preparing an independent estimate of the refined cost to complete the PS&E for the project configuration now agreed upon. 8/12/97: A revised scope was presented by Barry, reflecting comments previously discussed with the City. There will be some minor revisions in the next, hopefully final, version. 8/26/97: Lin indicated that the City would have completed an independent estimate some time next week, to allow negotiation of the fee adjustment to cover Task 7 work. 9/9/97: It will be another week or so before the City is ready to discuss the estimate cost for completion of the design. Lin confirmed that work by NW Hydraulics on the channel hydraulic study should be included in K&W/Entranco's scope (preferably as a reimbursable direct cost), and would be allocated to the channel widening budget. 10/21/97: Barry informed the City that, as of their latest billing, K&W has expended all funds allocated for the current Design scope of work, and a supplemental agreement is now necessary. Bob noted the City has completed an independent estimate and is waiting for K&W's estimate. Bob also noted this will require an agenda bill through City Council. 11/4/97: K&W reported that as a result of the meeting of 11/3/97 they will be reducing the estimates of effort for a number of tasks. Barry and Brad explained that the revisions resulting from the mini value-engineering session will impact their overall revisions to the PS&E fee estimate. K&W will provide a revised fee estimate to the City by noon this Friday, November 7th.; the revised fee estimate is needed for the agenda bill process for the supplemental fee agreement. (Pending) B.14f Revise fee estimates ACTION ITEM (K&W) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. 6/3/97: Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12197 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/15/97: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. 8/26/97: Boeing and the City questioned the estimates in PSE's August 15, 1997 letter. PSE undertook to review the estimates and provide revised information by the end of the week. They will share the item-by-item detail of the estimates with Boeing and the City. Rick Ford confirmed that Boeing will not be pursuing the "Raymond option" and that PSE need only review and update their estimates for Options #2 and #4. SCL has a preliminary estimate of$52,000 for the relocation of the two poles of the Asbury-Talbot line. Bill Ward will document this within the next few days. Both PSE and SCL will prepare drafts of a suitable form of agreement to cover the relocation work, for review by the City and Boeing. 9/9/97: At a meeting on 9/5/97, PSE presented estimates for "Routes A and B", and the City and Boeing confirmed that they wished to proceed with relocation on Route B. PSE will provide written confirmation of the estimates and a preliminary draft of the agreement to cover easement requirements and responsibility for costs within the next week. We agreed a target date of 11/15/97 for executing the agreement, which should be in place before materials are ordered for the replacement line. Pending execution of the agreement, the City will authorize PSE to proceed with design at City expense by means of a letter. The City will arrange to send a set of preliminary illumination plans to PSE for coordination of the height and location of the new poles. Bill Ward informed Joe that it will be another 10 days (9/19/97) before he will have documented the estimate and prepared a draft agreement for relocation of the SCL Asbury-Talbot line. 9/23/97: Copies of illumination plans have been forwarded to PSE. Written confirmation of estimates and drafts of agreements are still awaited from PSE and Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes November 4, 1997 SCL. 10/7/97: Following the suggestion that Boeing might agree to the relocation of the PSE lines along the frontage of the BCAG HQ in preference to the frontage of the Family Care Center. Lin has asked Janet Olsen of PSE to prepare an estimate for this route to determine if it offers a cost savings. Estimates and drafts of agreements are still awaited from PSE and SCL. 10/21/97: The PSE draft agreement for engineering services has been reviewed by the City's attorney with only two minor revisions and returned to PSE for finalizing. Updated cost estimates are still awaited from PSE. The SCL estimate has been received, but not their agreement. 11/4/97: The agreement between the City and PSE covering the cost of PSE's engineering services will be executed by the Mayor on 11/6/97. Pole relocation and easement agreements are still outstanding. It will be a 3 week process for Tom Boyns to take the PSE and SCL easement agreements through Council, after they have been received. Boeing has initiated work on an easement agreement with PSE. The City is awaiting PSE's cost estimate for pole relocation along the west side of Oakesdale in front of the BCAG property. (Pending) C.8f PSE agreement for engineering services ACTION ITEM: (Retired) C.8g Prepare PSE relocation agreement ACTION ITEM: (PSE/City) C.8j Estimate and draft agreement for line relocation ACTION ITEM: (SCL) C.8k PSE easement agreement for line relocation ACTION ITEM: (City/PSE) C.81 SCL easement agreement for line relocation ACTION ITEM: (City/SCL) C. 9. UTILITY COORDINATION: 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2/25/97: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain (PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. A meeting was held with PSE. 7/29/97: Agreement was reached to locate the gas_line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27. 9/9/97: Plans were sent to PSE by K&W. Joe will follow up to obtain their conclusions. 10/7/97: K&W will ask PSE (WNG) for plans showing the proposed new gas lines within the right-of-way and incorporate this information on the utility plans. 10/21/97: K&W has received the plans and is in the process of reviewing them. 11/4/97: The gas lines will be shown on the final PS&E (100%) drawings. (Pending) C.9c Show gas lines on 100% plan submittal ACTION ITEM (K&W) COMMUNICATION LINES: 7/15/97: Clint will contact US West and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. 9/9/97: US West has indicated verbally that they will not route communication lines along Oakesdale. Their letter confirming this is awaited. The other utilities have not responded. A second letter will be sent out. 9/23/97: Follow-up letters have been sent out, but still no response has been received, except from USWest. 10/21/97: Oakesdale Avenue S.W. Page 6 Technical Committee Meeting Minutes November 4, 1997 US West is the only responsive firm to date. Clint is again requesting responses for the others. Discussion centered on spare conduits along the bridge structure. A minimum of one 3" spare conduit has been requested. 11/4/97: One spare 3" conduit will be added on the west side of the bridge and along the west side of the roadway between the bridge and S.W. 16th Street. (Pending) C.9f Determine communication facility needs ACTION ITEM (Retired) C.9g Determine spare conduit needs ACTION ITEM (Retired) C.9h Show spare conduit on 100% plan submittal ACTION ITEM (K&W) C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. 8/12/97: Ken has now received the as-builts. By the end of the week (8/15), he will examine the feasibility of maintaining access without having to relocate the whole vault and reconnect the equipment. 8/26/97: Further information has been received from Utility Vault Co. Possible options for modifying the vault so as to avoid removing and rebuilding it have yet to be developed. 9/9/97: The report is still awaited. 9/23/97: The pump vault can be reinforced externally, which would eliminate the need for relocation. Lori is concerned with safety issues for their maintenance workers and will investigate the safety aspects with her maintenance team. 10/7/97: The City considers that the location of the vault is satisfactory for safety of maintenance operations without undue impact on traffic and is awaiting Boeing's confirmation. 10/21/97: The Project Steering Committee was briefed on this issue at their meeting on 10/10/97. Rick confirmed the vault location is okay, on condition City provides traffic control whenever work within the vault is required. 11/4/97: Rick advised that Boeing's landscapers sometimes have to enter the vault up to three times in a month, therefore, the aeration vault should be relocated out of the new roadway. Boeing and the City are uncertain as to who will ultimately be responsible for the design of the new vault. K&W have estimated the construction cost of a relocated vault to be $61,000, exclusive of design costs, compared with a $35,000 cost for strengthening included in the current project budget. The Steering Committee will be updated on this topic pending resolution. (Pending) C.17e Confirm location, design responsibility, cost sharing of ACTION ITEM (Boeing/City) new pump vault. D._GENERAL DISCUSSIOND. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 6/3/97: Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to SWD on 6/20/97. In response to SWD's reply, he forwarded additional copies of the supporting exhibits. 8/12/97: The City will transmit the drawing of the proposed protection structure (prepared by Entranco), and the parcel map prepared by K&W (after revision to eliminate the "wetland easement" and designate the "temporary construction easement" west of the ROW as "slope easement") to SPU in order to start the acquisition process. 9/9/97/; A meeting with SPU (SWD) has been arranged for 9/11/97 to discuss the protection of the 60-inch line. 9/23/97: At a meeting between the City and SWD on 9/11/97, details of the proposed protective lid were discussed SWD suggested that it might be more economical for the City and SWD to share 50:50 in the cost of replacing a portion of the pipeline with a heavier-wall section in lieu of a protective lid and undertook to obtain a cost estimate from Coluccio for the work. 10/7/97: The City has obtained a preliminary appraisal of the easement and has shared this finding with SPU pending a review appraisal and action by the Council to set just compensation. SPU forecasts a period of 6-8 weeks to accomplish the acquisition following receipt of the City's formal offer. SPU has verbally indicated that the cost estimate for replacing a portion of the pipeline Oakesdale Avenue S.W. Page 7 Technical Committee Meeting Minutes November 4, 1997 with a heavier-wall section is in the range $60,000 - $80,000, exclusive of engineering costs, and has proposed that if Renton will pay the construction costs, Seattle will cover the engineering costs. An agreement will be developed to formalize this approach. 10/21/97: City is waiting for agreement from Seattle. 11/4/97: City is awaiting a decision from SPU on whether pipeline replacement is a viable option. Joe Armstrong to contact SPU/SWD engineer for a decision by 11/10/97. (Pending) D.19a Prepare draft agreement for pipeline replacement or lid I ACTION ITEM (SPU/SWD) D. 27 LANDSCAPING: 9/9/97: At the meeting on 9/5/97, it was agreed that landscaping treatment adjoining areas not yet developed will be minimal, i.e. erosion control only. There will be no landscape planting in the roadway median. Plantings surrounding developed Boeing property (including the CSTC created wetland) will be maintained by Boeing up to the back of the sidewalk. 10/7/97: The landscape design typical sections (required to complete the 95 percent submitted 9/26) will be completed by Shapiro not later than 10/10/97. 10/21/97: Shapiro has yet to provide the landscape design typical sections and landscape details at the walls/bridge structure. See Action Item B.12h. 11/4/97: The typical details have been received. Still missing are the landscaping details at Wall C, which will be provided in 100% plan submittal. (Pending) D.27 Provide drawings of landscaping at Wall C I ACTION ITEM (K&W) D. 30 CONSTRUCTION INTERFACE AT BOEING ACCESS POINTS: 9/9/97: Typically, the limit of roadway construction scope would be at the right-of-way line. In order to avoid a construction interface in the middle of the curb return, and crossing the sidewalk diagonally, with potential impact on the curb ramp, an alternative was proposed. The roadway contractor would be responsible for construction of the entire curb return and sidewalk to the PT on Boeing property, and the Boeing contractor would be responsible for paving within the road right-of-way out to the edge of the gutter apron. If this is acceptable to Boeing, it will be incorporated in the 95 percent design submittal. 10/21/97: Boeing paving schedule does not coordinate with the Oakesdale schedule. Current interface proposal must be revised. Rick and City staff recommended that Boeing contractor pave up to the beginning of the curb return and City will bill Boeing for cost beyond right- of-way line. 11/4/97: Boeing has revisited the curb return radius issue and now desires a 35' curb radius for all driveways and at S.W. 19th Street. Discussed extending the curb and gutter, sidewalk, and roadway paving up to the PT on Boeing property which adds cost to Oakesdale project. Further review of this proposal is needed by the City and Boeing. (Pending) D.30 Review proposed construction interface at Boeing ACTION ITEM (Boeing/City) entrances D.30a Clarify 35' radius requirements ACTION ITEM (Retired) D. 32 WETLAND CONNECTION AT OLYMPIC PIPELINE CORRIDOR: 10/7/97: Scott asked whether the wetland connection crossing the Olympic Pipeline Corridor had been changed from a pipe to a swale and whether this had been agreed by the pipeline company. Ken will investigate. 10/21/97: Barry reported that a swale will be used and was shown on the 95% submittal. Barry will check by 10/27/97 on status of approval by Olympic Pipeline. 11/4/97: The City will alert Olympic Pipeline that a swale in compliance with their requirements will be used. (Pending) D. 32 Confirm wetland connection with Olympic Pipeline ACTION ITEM K&W) D. 33 CONSTRUCTION COST ESTIMATE: 10/21/97: The updated version was presented by K&W to the City and Boeing. After lengthy discussion it was agreed to convene a mini Value Engineering team as soon as practical in order to try to reduce the costs, which are now approximately $700,000 higher than budgeted dollars. 11/4/97: Brad presented a package of documents with hand calculations for back up to roadway/channel excavation split quantities. Items from the 10/29 value engineering session were discussed. (See attached form.) Items 10, 12, 16 and 18 will be verified with final costs submitted by 11/14/97. Brad provided updated cost savings for Item 21. Item 4, different wall type, was discussed and rejected due to limited use and minor cost savings. Also discussed was the final fill/slope treatment for the areas beyond the Oakesdale Avenue S.W. Page 8 Technical Committee Meeting Minutes November 4, 1997 sidewalk. Some constraints to be considered are pole foundations and junction boxes. City staff will review and respond to K&W. (Pending) D. 33 Confirm final fill/slope treatment behind the sidewalk ACTION ITEM (City) D. 34 TRAIL ALIGNMENT AT THE BOEING CSTC OUTFALL VAULT: Brad submitted re-design drawings to lower the trail grade from 8% down to 5% to better comply with ADA guidelines. A discussion centering on negative impacts to the vault ensued. It may be better to leave the trail profile as originally designed. City staff will review the possibilities and respond back to K&W. (Pending) D. 35 WALL ELEVATIONS AND STATIONING: Brad Stein responded to review comments requesting a front view for all wall elevation drawings. He explained this will require some walls to be stationed from right to left, instead of the traditional left to right, which could lead to confusion in the field. The City confirmed its preference for views of the exposed wall face. (Retired) D. 36 WALL H / BOEING CTSC OUTFALL: To resolve conflicts between Wall H and the existing outfall, a collar will be provided at the wall and the outfall valve will be relocated back toward the vault structure. (Retired) Next Meeting: The next coordination meeting will be November 18 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Joe Alhadeff, Benaroya Capital Co. Tom Lee,O'Keefe Development Janet Olsen(PSE)- Bill Ward(SPU) Bill Cluckey(SWD) Gregg Zimmerman Sandra Meyer Leslie Betlach OAKESDALE. AVENUE SW - Sw 16T11 STREET TO Sw 27T11 STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 12 weekly logs submitted B. 61 Obtain copy of USACE confirmation letter K & W (Bryce) 9/23/97 10/7/97 B. 6m Determine status of final wetland report K & W/Shapiro 10/7/97 10/28/97 Received from Shapiro B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12f Design and relocate 3 power poles City (Scott)/PSE 9/23/97 12/31/97 B. 12g Provide refined channel cross-sections Entranco 10/7/97 10/9/97 Completed B. 1211 Provide channel widening landscape drawings K & W/Shapiro 10/21/97 10/28/97 Completed B. 13e Clarify 35' radius requirements City (Bob) 9/23/97 10/10/97 City response 10/21 B. 13f Revise Benaroya and SWD legal descriptions Entranco 10/7/97 10/10/97 Completed W/E 10/17 B.13g Complete review appraisals City I1/4/97 11/14/97 B.13h Prepare easement agreement SPU 11/4/97 11/18/97 B. 14f Revise fee estimate K & W 11/4/97 11/7/97 C. 8f PSE agreement for engineering services PSE 8/26/97 9/12/97 Delayed C. 8g Prepare PSE relocation agreement PSE/City 9/5/97 11/15/97 C. 8j Estimate and draft agreement for line relocation City/SPU(SCL) 8/26/97 9/12/97 Delayed C. 8k PSE easement agreement for line relocation City/ PSE I1/4/97 12/15/97 C.81 SCL easement agreement for line relocation City/SPU 11/4/97 12/15/97 C. 9c Show gas lines on 100% plan submittal K&W 11/4/97 11/26/97 C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 In process C. 9g Determine quantity of spare conduits City 10/21/97 10/28/97 C. 9h Show spare conduit on 100% plan submittal K&W 11/4/97 11/26/97 C. 17e Confirm location, design responsibility, cost sharing of Boeing/ City 10/7/97 11/14/97 Okay with Boeing new pump vault D. 19a Prepare draft agreement for pipeline replacement SPU/SWD 10/7/97 10/21/97 Delayed D. 27 Provide drawings of landscaping at Wall C K&W/Shapiro 10/7/97 11/26/97 D. 30 Review proposed construction interface at entrances Boeing 9/9/97 10/10/97 D. 32 Review wetland connection at Olympic Pipeline K&W 10/7/97 10/10/97 D. 33 Confirm final fill/slope treatment behind the sidewalk City 11/4/97 11/14/97 Oakesdale Ave Phase 1A -- SW 16 to SW 27 N Task Start Duration I End 1996 1997 1999 Dec Jail Peb afar Apr NI'm !, Jun Jul Aug i Sep Oct j Nov Dec Ian Peb star Apr May Jim Jul Aug ' Sep Oct N 1 r etvlsbC$` mPari»pa6btt '- a` + '�4 G+ 4, >DO Jar 31-97 1eSrgnFuird<n Apprgbil �° S btnr4 Jun-27-9Z O 3 4` - jul-25-97 4 5 Gomp110 Jx ar-29-97 5 A_ ay-06-97 SA __3-. i2 tiUA ,JUI-03-97 6 ( z.,Jul-18-97 O 6 _Pre t itbs tr iul48-97 0 7 i� Ci =08-9 7A I s�. a �1 �.E— � ; �a�-97. ❑ $ I �I I A 8 it ( n E< �Ivla$02-97 8B 8Pp _ 8 ,s d u1-18-9T l 8 d ,'Jul-11-97_ 8E d Oct 14 9J F 8 f 81 Issue Sect.401 W.Q Cert'n(WDOE) Oct-24-97 20.00 d Nov-21-97 J j 8K Process Hydraulic Permit(WDFW) _ _Oct-24-97 20.00 d Nov-21-97 E K 8L Coordination with EPA,USFWS Oct-24-971 15.00 d Nov 14-97 8 8M Issue Sect.404 pennit(USACE) Nov-24-971 10 00 d Dec 08-97 8M �� u, ij 7u1-18-91 9 9 t1 '� A d „'Oct-13-97 9 I t i E f>e„, MAI U d -Mar 31-97 _ - 10 , 7Ma{10 d ' A c 28-97 d =Ma 12-97 14 d Ju03-97 1s i I 1 a7 0 d 7ul=24-9? 6 23,11Qd ,Aug-28-97 17A 17$; °tltt97 5„ d Sep-26-97 17B 17C Final PS&E submittal(100%) Sep-29-97 42.00 d, No%-26-97 rT 17C — -- -- 19 Community Involvement Feb-03-97 200.00 d' Nov-14-97 L- —_ 1 20 Cord.with Valley Drainage Im rovements -- Jun-16 97 105 00 d Nov 12-97 20 wit ng ug fi21, Coord.with Hunter-Douglas un-16 9 0d Nov 12-97 22 23 Select Route for Power Pole Relocation Feb 03-97 I51.0(1 d Sep-05-97 _ 23 23A Relocation design by PSE Sep-08-97 39.00 d Oct-30-97 3A i 23B Execute Construction Agreement with PSE Sep-08-97 49 00 d Nov-14-97 23 23C Relocation design b SCL -- Se 08 97 39 00 dl Oct 30-97 q 3C _ 8n Y P- I 23D Construction/Easement Agreement with SWD Sep-08-97 75 00 d Dec 23-97 3D 23E Pre-order long-lead power line items Nov 17 97 40.00 d Jan 14 98 23 23F Relocate overhead power line facilities Feb-06-98 20.00 d Mar-06-98 23F 2WE ,• 24 _ l` y@ E 2 25 Boeing ROW Dedication Activities Oct-20 97 25 00 d Nov 24-97 5 25A Seattle W.D.ROW Acquisition Activities Oct-06-97 40 00 d Dec-02-97 25A 26 Other ROW Acquisition Activities Oct-06-97 30.00 d Nov-17-97 2 27 Prepare TIBfM Construction Prospectus Oct-27-97 22.00 d Nov-26-97 27 28 TIBMA Construction S Approval Nov-28-97 5.00 d _Dec-04-97 28 28A Finalize Bid Documents — --- Nov-28 97 6 00 d Dec-05-97 28A 29 Advertise Dec-10 97 - 18 00 dl Ian-06-98 29 j 30 Award,execute contract Jan-07-98I 40.00 dI Mar 05-98 _ 30 31 Construction SW 16 to SW 27 1 Mar-10-98 145 00 d Sep 30-98 I 31 Printed:Nov-07-97 Page 1 1 COSTEST1 ALS i COST REDUCTION IDEAS - 95% ESTIMATE - 10/29/97 (NUMBERING FOLLOWS BARRY'S LIST PREPARED 10/29/97) Item Descripliou Estimated Savings (1)• ; Item No. of Proposal Priority 1 Priority 2 Pridr-ity 3 Notes LO, Do I Eliminate cinder path, Walls 13, D $ 32,679 .._. a' 2 3-lane bridge su erstructure ?r £ F'zS Nb — 6 P § ;� Could be 2 lanes wide, w/east shoulder �0 3 Minimum width roadway(2/3 laes) c����z South of Springbrook Ck bridge only n �.. .......: :.. '€.::: N --4 2 lanes- Slation 19 to 29(approx.) "I` `t'x' $ 40 179 `1` � ''€' _ `..:.'x 5 Different wall t e s f€ Assumes geolextile/shotcrele facing N o Yp I s: ''^ Will pp -6 Eliminate transition barrier/railing $ 15„048 M. �xa:�t; > "�� ~��` Ma overlap Items IG, 17 7 Defer Iv 2" of A.C. paving =l,�:: � � :3> sf '<tf,; �� P I 6 a :x :r} $ 93,910 y; g:;fa A Requires future utility adjustments 8 Use 4" CSTC instead of G" CSBC/I•C $ 25,593Ukl Dp 9 I dr ce size of�vel vault $ 31,130 1u 9fsi 0 1 s sue; c E#s�=i >' (UIII (� t'kce. Ia 71N >r.I � .' y R Do-—10 wetland ��^ .,'>:: Gn Will r + 'M�-�e-5't�5 �f ;, A` Sa vl nos s^�l �,►«d No — I I Reduce diameter rebar in shaft tips $ I :a '>>,,, : WiII Do 12 Minimize'fESC facilities $ CoinJjiiry ilh 13oeiirro'ec fences. Save M S o 13 Minimize Phase I A illumination 2. t £i $ 37,730 � ' Luminaires on W. side only 14 Reduce sidewalk to G.5' tbrouglioul $ 19,9G7 a{.::, �sa�' Includes reducing with of roadway fills ().)III Do_ , . ; : ," g Y 15 Reuse some wet pond excavation spoil $ 86,856 Assumes reuse of 50%of spoil LUIIl Do IG Use galv.pipe/CL railing, not Alum. $ 8,151 Sav�N S 5�« pe Gnh�Y4Atec�, Vj► tDo I 17 Eliminate bridge rail, raise barrier $ 15,787 Will Do '-18 Reduce slope protection under bridge $ 18,244 Sc.* ►I.-O'Cusl, . 5&viHjs '{•a 19 Reduce A.C. pavement removal $ 5,949 �'��mHfira,e�(, t (DUI I 1 Do APUt�o�ll RNIG`� � �� 20 Clarify oad/clialu el xe. os1 split (see below) :'> .> .} ;= f :'. Savings increases channel costs P a t- w It 3 tc)111 Do' �� 1:1ind tr $ S TOTALS NOTES: I. Direct conslructioii cost, including mobilization 2. Sonic proposals may nol be combined with others - see ltem Notes 4 Y PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT A R TRANSPORTATION SYSTEMS DrnsON MEETING SIGN-UP SHEET Project: Oakesdale Ave. S.W. / Boeing Corp. Bldg. Date: `y Subject: Coordination Meeting Location: Renton Municipal Bldg. Project Coordinator: Bob Mann / Clint Morgan Phone: 277-5545 / 277-6216 Name (Please PRINT) Affiliation/Representing// Phone 2.72-554�5 _L W s 448-42v o z 71'?-b zog S1GNI UP.DOGI Y o OAKESDALE AVENUE S.W. + Construction Coordination Meeting #4 March 19, 1998 Attendees: Representing Names (sign-up sheet attached) {-r TF7 ININ City of Renton Joe Armstrong,Lin Wilson,Mary Burg, `d Kato&Warren Barry Knight The Boeing Company Greg Thompson 1998Scarsella Bros. Karl Schuett 1�QR 2' ARM Construction Allen Mettler Ashford Electric Jim Bagne CITY OF RENTON Baugh Construction Bob Moore Engineering Dept, Teufel Landscape Larry Harger Entranco * Ed Berschinski,Jerrod Snyder * Project discussion with Entranco team members was carried on after the groundbreaking ceremonies had concluded. A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Shaft drilling is underway at the north abutment • Wet pond excavation has begun • The Oakesdale Avenue SW Extension groundbreaking ceremony was held Thursday,March 19th. A. 2. Project Schedule: • Karl distributed schedules summarizing the next three weeks of activity by Scarsella and ARM(attached) • Construction substantial completion - September 30, 1998 (landscape planting will be performed when seasonal conditions permit) A. 3. Action Items: See attached chart B. BOEING-CITY TOPICS: B. 1. PERMITS: 3/5/98: The City expects to receive and accept the 404 permit tomorrow, Friday, March 6. The contractor should assume that access to the wetland area will be available starting Monday, 3/9/98. It is understood that the 404 permit does not contain any conditions affecting construction other than those already known to the contractor, as spelled out in the HPA and Section 401 Water Quality Certification. 3/12/98: The 404 permit is in hand. For discussion of HPA timing limitations on channel excavation, see Item D.1. (Pending) B. 2 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Springbrook Creek, but documentation has not yet been completed. An easement agreement with Seattle Public Utilities (Seattle Water Department) will be prepared when the method for protection of the Bow Lake Pipeline has been agreed (See Item C.2, below). In the mean time, a right of entry for construction will be sought from SPU. 2126/98: The City will furnish to Scarsella (and Jon Larscheid) a copy of the Temporary Construction Easement (TCE) allowing use of adjoining Boeing property during construction of the Oakesdale roadway project. 3/5/98: Joe indicated that we had a copy of the draft TCE in City files, but had not traced an executed copy. Jon indicated that he would like to receive a copy of the draft TCE and would check on its status. 3/12/98: Tom Boyns (City) may have the executed TCE agreement; Joe will check with him. Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. 3/19/98: The City faxed a copy of the TCE to Jon. There is no response from Boeing yet. The City will fax a copy of the TCE to Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes March 19, 1998 Scarsella. The City is researching their records for any special easement/recording issues pertaining to the traffic signal loop installation in the driveway(see also Item D.9). (Pending) B.2 Furnish copy of Temporary Construction Easement(TCE) ACTION ITEM (City) B.2a Find executed copy of TCE ACTION ITEM (Boeing) B.2b Provide easement for City's signal loops in driveway ACTION ITEM (Boeing) B.2c Fax copy of TCE to Scarsella ACTION ITEM: (City) B.2d Research easement/recording issues for signal loop ACTION ITEM: (City) B.4 LANDSCAPING: 2/19/98: Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor(contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs,including new plantings installed in connection with the Oakesdale project. The existing 4"line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves and provided the names of two landscape designers received from Peter Hummel via Jeff Schutt. Lin will pass these on to Kato&Warren for consideration. (Pending) B.5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues,to include Scott Woodbury and Leslie Betlach. (Pending) C. COORDINATION WITH ADJACENT CONSTRUCTION C. 1. RECIRCULATION PUMP VAULT: 2119/98: The replacement vault has been ordered by the City from Utility Vault Company. Installation will be by Scarsella Bros.,Inc., who provided the lowest bid of the four contractors approached. The work will be done under a Change Order to the roadway contract, with a target in-service date of 3/15/98. Boeing forces will test the equipment in the existing vault and provide replacement items if required for Scarsella to install. Copies of the construction plans for the pipe circulation system were given to the City, with the caveat that as-built locations may be different from the design locations. Boeing will assist in field- locating the north suction inlet in the wetland pond, near to the proposed location of Wall C. 2/26/98: Boeing will determine a preferred location (west of the R/W) for the electrical splice box. 3/5/98: Joe is waiting to receive the executed Change Order from Scarsella. 3/12/98: The executed change order has been delivered to the City. The vault is ready for delivery. The electrical splice box location has been decided. 3/19/98: The north suction inlet to the pump vault has been field located. Greg Thompson pointed out that the location of the existing electrical conduits shown on Sheet 54 has changed due to installation of hydraulic piping work. The routing of the electrical power connection was discussed in the field with Cochran Electric (sub to Baugh). Scarsella will advise the extent and cost of any modifications to the scope of work covered by their original quotation. Jim Bagne advised that the vault control panel has been affected by water and may not be salvageable. Boeing will know today if the equipment can be salvaged or will need to be replaced and will notify Karl of the outcome. Power will be required at the new vault to actuate the sump pump and test the reinstalled equipment. (Pending) C.1 Field, . Fth. ,etion inlet to_ Mating pump vault (Done) C.la Advise the extent and cost of power supply modifications ACTION ITEM (Scarsella) C.lb Notify Scarsella on salvage status of vault equipment ACTION ITEM (Boeing) C.2 SEATTLE WATER DEPARTMENT CROSSING: 2/26/98: The existing steel plates across the pipeline were placed by Hunter-Douglas' contractor. MKCo will remove and salvage them when they are no longer required. 3/5/98: Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes March 19, 1998 SPU has agreed to the proposed concrete slab protection proposal; Entranco is developing design details for incorporation in a Change Order. 3/12/98: Allen Mettler (ARM) asked about eliminating the bolts and substituting welding ears instead. This will save a lot of time and money in aligning and installing the steel plates. He noted that when they were no longer needed it would be an easy matter of using a cutting torch to break the welds. Joe will check with Entranco for approval. 3/19/98: SPU has not yet come up with a draft agreement. SPU prefers a bolted connection between concrete panels instead of the weld plates. Completion of the drawings for the crossing should be expedited to facilitate Karl's developing a cost proposal for the work (see Action item D.2g). Kato&Warren will follow up with Entranco. The City needs to designate on the plan sheets the extent of additional fill needed east of the three-lane pavement. (Pending) C.2 Prepare draft agreement for pipeline replacement or lid ACTION ITEM (SPU/SWD) C.2a Approval f...eidi g vs.belting feF steel pl_a (City) C.2b Define extent of additional fill on plan sheets ACTION ITEM: (City) C.4 EXISTING CONSTRUCTION FENCES: 1212197: Can Boeing's contractor remove or relocate existing construction fences within the right-of-way prior to the start of roadway construction? 12/15/97: Rick will look into this. 2119/98: This will be an item for coordination between contractors at the outset of Oakesdale construction. 2/26/98: The three contractors will coordinate fencing and gate arrangements considering security requirements for the three sites. 3/12/98: The coordination efforts are working nicely. A comment was made that there appears to be considerably more than 300' of fencing to be removed/relocated. A question arose on where the 300' of relocated fencing was to be relocated to. The City will check with Kato & Warren for clarification. 3/19/98: The fencing shown to be relocated is on the west side and runs down to S.W. 27th. Greg commented that Boeing does not want it to be relocated,but it will be salvaged for possible future use. (Retired) CA QaFi f.need to relere to inn' of f„ei (Done) C.5 ADDRESS FOR EMERGENCY RESPONSE: 2/26/98: As discussed at the Partnering Session, Boeing will initiate a change of address for the Longacres and Oakesdale construction sites, so that emergency vehicles will approach via S.W. 27th Street. 3/5/98: Boeing's preference was to leave the address as is and explain to the emergency dispatcher how to access the sites from the south. Bob Moore pointed out that each crew responding works out the route to the given address. An individual would have to stand at 16th and Oakesdale to redirect crews to 27th. This topic needs further discussion. 3/12198: Scarsella will look into obtaining a postal address for their construction trailer. This may make it easier should the need for an aid crew arise. 3/19/98: The construction site address is 2600 Oakesdale Avenue S.W. (Retired) C.5 n C-T49 r!TEMr (Done) C.6 CHANNEL, CLEARING: 3/12/98: Inquiry was made on the status of the larger trees on the east side of the channel. The big cedars appear to be okay, but there are a few deciduous bushes (approx. 6' tall) that will be removed during the channel clearing. (Retired) D. SCARSELLA CONTRACT-- GENERAL DISCUSSION D. 1 SCHEDULE: 2/26/98: Scarsella should show on the 3-week schedule the construction of the sewer stubs, and the installation of the pump vault. These both involve deep excavation and should be done as soon as possible. The City will be arranging for trial auger holes to be drilled at the shaft locations next week. 3/5/98: Lin suggested that Karl consider the scheduling of the channel excavation in light of the restrictions that would apply after bridge girders are set in June. 3/12/98: Frank asked about the HPA requirements for working in the channel. Lin advised these were noted in Addendum#2. Joe will ask Scott Woodbury for a brief re-cap on the limitations/timing of events under the HPA. 3/19/98: The HPA details can be found in the letter which is incorporated in Addendum#2. (Pending) D.1 A!`TT(1T�T TTCAd. (Done) D.2 SUBMITTALS: 2/26/98: Submittals were requested for drilled shaft construction, storm water management (SWPPP), and lump sum cost breakdowns. Also execution of Change Order No. 1, covering the pump vault Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes March 19, 1998 installation, was requested. 3/5/98: Submittal covering shaft drilling has been made. Expedited review of the RAMS covering rebar (Graham Steel) was requested. 3/12/98: Scarsella will be submitting details of the prestressed girders next week. In reviewing the RAMS for the MSE walls, questions arose regarding the ability of the supplier to meet the specification requirements regarding wall face batter and attachment of the geo-grid to the wall blocks. The City asked Scarsella to expedite submittal of plans for the MSE walls for approval, then obtain samples of the facing blocks. Until the block samples are reviewed,the City cannot consider the selection of form liner for the bridge abutment walls, and this is an approval requested by ARM. Joe requested Scarsella to develop a cost proposal for the SWD pipeline protection, but Karl had questions regarding the required grade of polystyrene, and the attachment detail between concrete slabs. Karl also requested additional layout information on the sewer stub revisions before he could proceed to develop a cost proposal for the change in excavation, dewatering and connection details. The City will issue a memo transmitting drawings and scope details for the this work. ARM asked if power washing at 3000 psi would be acceptable in lieu of sandblasting the concrete bridge railings. Jim (Entranco) will investigate and respond. 3/19/98: Sandblasting the bridge railings is a requirement. The girder submittal has been approved and copies furnished to WSDOT. The SWPPP and the L.S. cost breakdown will be submitted by 3/23. It was noted that the delay in obtaining the MSE wall concrete block will impact the schedule for procurement of abutment form liners. (Pending) D.2b Submit SWPPP ACTION ITEM (Scarsella) D.2c Submit L.S.Cost Breakdowns ACTION ITEM (Scarsella) D.2d Transmit drawings and scope for sewer stub revisions ACTION ITEM (City) D.2e Submit samples of MSE wall concrete blocks ACTION ITEM (Scarsella) it 2f !H'VeStigate P a ashing Failings in lie„of safidhla ti*g A!°NON 1T-EA4 (Done) D.2g Issue drawings for SWD pipeline protection. (Ref.C.2) ACTION ITEM: (City) D.2h Submit cost proposal for SWD pipeline protection ACTION ITEM (Scarsella) D. 3 SEWER STUBS: 2/26/98: Joe indicated that the stubs are to be lower than indicated on the plans. An error was made in interpreting the survey datum applicable to the existing stubs. The City is prepared to pay for the additional depth using the rate for Bid Item C2, Removal and Replacement of Unsuitable Fill Material. Karl will review the effect of this change on dewatering requirements. 3/5/98: METRO has requested a change to the design of the side sewer connection at SW 27th Street. The new manhole will be located in the extension of SW 27th west of Oakesdale and the connection be cored into the barrel of the 72-inch trunk line near the springline. A revised plan was given to Karl. At the northerly connection, the side sewer will be connected to the existing stub using a Fernco adapter. METRO Main Control (telephone 684-2404) can arrange to draw down the level in the trunk line when the connection work requires it. 24 hours notice is requested. Details of dewatering adjacent to the Metro line should be furnished to Eric Davison of Metro for review. 3/19/98: Joe is working on the drawings and scope of work for the sewer stub revisions and will provide copies to Scarsella this afternoon. (Pending) D.3a Review effect of stub elevation on dewatering requirements ACTION ITEM (Scarsella) D.3b Submit dewatering proposal to Metro for review ACTION ITEM (Scarsella/City) D.4 CATCIIBASINS: 2/26/98: The catchbasins from Sta 37+35 to Sta 42 will be changed from Type 1 to Type 1L, requiring a new contract item. Scarsella was requested to furnish a proposal for the change. 3/19/98: A price of $900 each has been agreed. Change Order 2 should be signed by 3/20/98. (Pending) DA Provide proposed f flit. e for-Type 1 r e.,tel,basi. I ACTION T'f'EM (ScarSella) D.7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone 425-482-1112), and stage removal and restoration of the existing pipe system accordingly. 3/12/98: It was stressed that protection of Tuefel's existing landscaping items is considered a priority item. 3/19/98: The City will provide a change order to Scarsella for new sleeve locations. One sleeve is an irrigation sleeve. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM (Scarsella) D.7a Provide change order for new sleeve locations. ACTION ITEM: (City) Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes March 19, 1998 D. 9 TRAFFIC SIGNAL AT BUILDING ENTRANCE: 2/26/98: The City has started design of the proposed traffic signal at the entrance to the Family Care Center and BCAG HQ. In three weeks,data will be available to allow placing orders for poles and for Scarsella to prepare an estimate for the cost of the Change Order to perform the work. 3/12/98: The City will need an easement from Boeing for the signal loop installation inside their driveway (see Item B.2b). Bryson Huie (City) may be asked to attend next week's meeting to clarify his signal requirements. 3/19/98: The City is checking for any special easement/recording issues involved in the driveway signal loop. (Pending) D.9 Provide preliminary design information for signal ACTION ITEM (Cit ) D. 14 WORK ON BENAROYA PROPERTY: 3/5/98: The limits of the right-of-way have been paint-marked on the paving. Work will generally be confined within the right-of-way except when use of the construction easement is required. The warehouse tenant has initiated a lawsuit against Benaroya, and the City wishes to avoid actions that would further aggravate Benaroya/tenant relationships. There was discussion of the potential impact of excavation at the shaft cap beams on the adjoining property. In suggested that Scarsella and Malcolm consider the use of temporary casing from the top of the shaft to existing ground to minimize encroachment. (Retired) D. 15 HOUSEKEEPING: 3/12198: Contractors were reminded to keep the streets swept of construction debris. This must be done on a daily basis. D. 16 PLAN CLARIFICATION: 3/12/98: Allen requested clarification of Note 3 on Plan Sheet 56 (S 1). He is anxious to order rebar as soon as possible. Jim Merkle will obtain clarification from the designer. 3/19/98: This note is a standard boilerplate item. The rebar may be ordered based on drawing elevations. (Retired) P.16 !` aFi f,Note Z Plan Sheet 56 (S 1). ACTION 1TEN4 (Done) D. 17 EXISTING WATER MAINS: 3/12/98: George Stahl is the City's representative for water line tie-ins. He may be reached at 425-235-2646. Next Meeting: Thursday,March 26, 1998,at 10 AM, in Boeing's field office(the"Grandstand Room") Copies: Attendees Jon Larscheid(Boeing) Rick Ford(Boeing) Dan Enright(MKCo) Jeff Schutt(Sverdrup) Barry Knight(Kato&Warren) Jim Merkle(Entranco) Scott Woodbury Bryson Huie Tom Boyns Mark Pywell Gregg Zimmerman Sandra Meyer Leslie Betlach r MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 3/12/98 Subject: CONSTRUCTION MEETING NO. 4 Project Manager: Joe Armstrong_ Phone #: 277-6203 Name Affiliation/Representing Phone # 'eio ry f r Sri Z?7 K e %rru Tine, (W0 448-42c 0 L!�! �/� ��a►� C�ytu ��- ��� 2 - � - �223 A 12,E Y I)A X E� -)uAE4 o 'IA16) 'A Z hma/form/cb/ww/S IG NCON a-` v s - h F. fir �`i, ..� w.. � �-'.�`,��...:�', t L ,� • ��,. -'tea ak� "'�a. r+. r � • _ 4 L ,. ..-�4-L`�+.,sz,. .•' 'C-s_�"," .�.. ....:.: ..sYa.-�� F.,t;:.n, ti^,�`. __:,.� _�`_.'.., ���' ^i>'� e3 ~'t" �. -"€-, _t h a,�v R '� - „M _.: � ;...,,y,,"'�� .:. ;>,,,,. �-.....• � -`. .. ;.,sue�, :,rl•,�,•r ,..,:�r:- �F'°'$`r .'Ks1 A r k.ty::^�.P _ ,��Sg!Y4e`� .� .. fiE's- y.•"='. ...., t;,:'�2..- v �.. ��,.,:.:... ....:. ._-.�'SB - � D fi.t�_;. ,...: c,.�'., " � �' :-1r, •, .e"F.it:'S .x-r. s;Ft �'. •,:'^�-, >^<' ��+:�e�'�... i ti� +.;.:� �_- ki u. n .'.� .: •- �- r,�°Ira �'. '.�SY. �„ �C. - t.'�' ,j✓� � P �: '"' �"'�' ,S•�`r�• sK �.[, '3-,wi.. _ �zq SCARSEUA BROS INC x , Oakesdale Avenue S.W.'Dde' nsion ' Three Week Project Schedule SMTWTFSS'==MT WIT F (SSMTWTf S== tom• _.. / . Y Oaksdale Bridge �� � .; March 1998 April,'�gg8�;°< Weeks 0 1 2 3 4 5 6! Mobilize +Shaft Rebar Construct Rebar Templets 1Construct' Rebar Cages _ i • eMobilize Footing Forms ± Mobilize Footing Rebar ; Construct Footing Forms {� Place Footing Rebar Pour Footing - Form Abutment and Wall rL 1 j As per sheet 56 Of 96 we await your tranfer of £'inal footing elevations so rebar canebe ordered . fat¢ f, i n � r t OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 2 Furnish copy of Temporary Construction Easement(TCE) City 2/26/98 3/16/98 B. 2a Find executed copy of TCE Boeing 3/5/98 3/12/98 B. 2b Provide easement for City's signal loops in driveway Boeing 3/12/98 4/98 (see also Item D.9a) B. 2c Fax copy of TCE to Scarsella City 3/19/98 3/20/98 B. 2d Research easement/recording issues for signal loop. City 3/19/98 3/26/98 C,4 Field i, eat . efth sidetion inlet tofeeifetilafifig-pum „iti g 2/�$ 3l-15/99 Done C. la Advise the extent and cost of power supply modifications Scarsella 3/19/98 3/26/98 C. lb Notify Scarsella on salvage status of vault equipment Boeing 3/19/98 3/26/98 C. 2 Prepare draft agreement for pipeline replacement or lid SPU/SWD 10/7/97 3/20/98 C. 2AAppfeval ef welding 99 3/1-4/99 Use bolted connection C. 2b Define on plan sheets extent of fill area City/K&W 3/19/98 3/26/98 E,4 3/12/99 3/19/98 Done G.--5 Address fe *,..,;,o.s Sear-sell n 3,i-2/9S 3/19/99 Done P-.4 R , „ uD n of events City 3/42/98 3/19/99 Done D. 2b Submit SWPPP Scarsella 2/26/98 3/23/98 D. 2c Submit L.S. Cost Breakdowns Scarsella 2/26/98 3/23/98 D. 2d Provide drawings/scope for sewer stub revisions City 3/12/98 3/19/98 DD 7 D. 2Fe Submit samples of MSE wall concrete blocks Scarsella 3/5/98 3/23/98 Need more data P• washing in lieu of b bF-idge failings E 8 3/19/98 Not approved D. 2g Issue drawings for SWD pipeline protection City 3/12/98 3/19/98 D. 2h Submit cost proposal for SWD pipeline protection Scarsella 3/12/98 3/26/98 D. 3a Review effect of stub elevation on dewatering requirements Scarsella 2/26/98 3/13/98 D. 3b Submit dewatering proposal to Metro for review (see D.2d) Scarsella/City 3/12/98 3/26/98 D. 3c Submit cost proposal for sewer stub revision C.O. Scarsella 3/12/98 3/26/98 �-4 Pfovide pfopesed tinit pfiee fer Type 1h eateh basin Seafselln 2/-26/98 3/13,148 Done D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 7a Provide change order for new sleeve locations City 3/19/98 3/26/98 D. 7b Notify Scarsella on salvage status of vault equipment Boeing 3/19/98 3/19/98 D. 9 Provide preliminary design information for signal City (Bryson) 2/26/98 3/19/98 P 46 1Tovide elafifieatien E)f N to 3, Pl „ Sheet 56 (S , Gity/Entfafiee3/4 2i9$ 3A 9/98 I Done r OAKESDALE AVENUE S.W. ti`SY O Construction Coordination Meeting #3 �'�,N�O� March 12, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Joe Armstrong,Lin Wilson,Mary Burgy Entranco Jim Merkle The Boeing Company Jon Larscheid IT gi �\y/ Scarsella Bros. Frank Qualls, Karl Schuett ARM Construction Allen Mettler Baugh Construction Bob Moore MAR 191998 MK Company Dan Enright A. PROJECT STATUS AND SCHEDULE: CITY OF RENT ON Engineering A. 1: Project Status: • The Section 404 permit has been signed on behalf of the USACE and received by the City • Work is underway preparing the north abutment area for shaft drilling A. 2. Project Schedule: • Karl distributed schedules summarizing the next three weeks of activity by Scarsella and ARM(attached) • Construction substantial completion - September 30, 1998 (landscape planting will be performed when seasonal conditions permit) • Wet pond excavation starts March 13th. • The official Oakesdale Avenue SW Extension groundbreaking ceremony will be held next Thursday, March 19th,at 11 a.m. A. 3. Action Items: See attached chart B. BOEING-CITY TOPICS: B. 1. PERMITS: 3/5/98: The City expects to receive and accept the 404 permit tomorrow, Friday, March 6. The contractor should assume that access to the wetland area will be available starting Monday, 3/9/98. It is understood that the 404 permit does not contain any conditions affecting construction other than those already known to the contractor, as spelled out in the HPA and Section 401 Water Quality Certification. 3/12/98: The 404 permit is in hand. For discussion of HPA timing limitations on channel excavation, see Item D.1. (Pending) B. 2 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Springbrook Creek, but documentation has not yet been completed. An easement agreement with Seattle Public Utilities (Seattle Water Department) will be prepared when the method for protection of the Bow Lake Pipeline has been agreed (See Item C.2, below). In the mean time, a right of entry for construction will be sought from SPU. 2/26/98: The City will furnish to Scarsella (and Jon Larscheid) a copy of the Temporary Construction Easement (TCE) allowing use of adjoining Boeing property during construction of the Oakesdale roadway project. 3/5/98: Joe indicated that we had a copy of the draft TCE in City files, but had not traced an executed copy. Jon indicated that he would like to receive a copy of the draft TCE and would check on its status. 3/12/98: Tom Boyns (City) may have the executed TCE agreement; Joe will check with him. Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. (Pending) B.2 Furnish copy of Temporary Construction Easement(TCE) ACTION ITEM (City) B.2a Find executed copy of TCE ACTION ITEM (Boeing) B.2b Provide easement for City's signal loops in driveway ACTION ITEM (Boeing) Oakesdale Avenue S.W. Page 2 >t Construction Coordination Minutes March 12, 1998 B. 3 SCOPE OF CONSULTANT'S CONSTRUCTION SUPPORT SERVICES: 2/19/98: A supplement to cover outstanding landscape design is anticipated. See Item B.4. (Retired) B.4 LANDSCAPING: 2/19/98: Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs,including new plantings installed in connection with the Oakesdale project. The existing 4"line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves and provided the names of two landscape designers received from Peter Hummel via Jeff Schutt. Lin will pass these on to Kato&Warren for consideration. (Pending) 4 h- U,. d names of suggested lands `e(1e g A CT-i N TTL'A4 !Br- Dee P.Assoc,.) \ B.5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues,to include Scott Woodbury and Leslie Betlach. (Pending) B. 6 RELATIONS WITH PUBLIC AND TRAIL USERS: 2/19/98: Boeing employees, walkers, joggers and other members of the public will be affected by construction. Construction areas and sections of trail will be barricaded to keep people out of construction areas. A method of circulating details of upcoming access changes should be developed. 3/12/98: Signs have been installed. (Retired) C. COORDINATION WITH ADJACENT CONSTRUCTION C. 1. RECIRCULATION PUMP VAULT: 2/19/98: The replacement vault has been ordered by the City from Utility Vault Company. Installation will be by Scarsella Bros.,Inc.,who provided the lowest bid of the four contractors approached. The work will be done under a Change Order to the roadway contract, with a target in-service date of 3/15/98. Boeing forces will test the equipment in the existing vault and provide replacement items if required for Scarsella to install. Copies of the construction plans for the pipe circulation system were given to the City, with the caveat that as-built locations may be different from the design locations. Boeing will assist in field- locating the north suction inlet in the wetland pond, near to the proposed location of Wall C. 2/26/98: Boeing will determine a preferred location (west of the R/W) for the electrical splice box. 3/5/98: Joe is waiting to receive the executed Change Order from Scarsella. 3/12/98: The executed change order has been delivered to the City. The vault is ready for delivery. The electrical splice box location has been decided. (Pending) C.1 Field locate north suction inlet to recirculating pump vault ACTION ITEM (Boeing) C.2 SEATTLE WATER DEPARTMENT CROSSING: 2/26/98: The existing steel plates across the pipeline were placed by Hunter-Douglas' contractor. MKCo will remove and salvage them when they are no longer required. 3/5/98: SPU has agreed to the proposed concrete slab protection proposal; Entranco is developing design details for incorporation in a Change Order. 3/12/98: Allen Mettler (ARM) asked about eliminating the bolts and substituting welding ears instead. This will save a lot of time and money in aligning and installing the steel plates. He noted that when they were no longer needed it would be an easy matter of using a cutting torch to break the welds. Joe will check with Entranco for approval. (Pending) C.2 Prepare draft agreement for pipeline replacement or lid ACTION ITEM (SPU/SWD) C.2a Approval of welding vs.bolting for steel plates ACTION ITEM (City) Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes March 12, 1998 C.4 EXISTING CONSTRUCTION FENCES: 12/2/97: Can Boeing's contractor remove or relocate existing construction fences within the right-of-way prior to the start of roadway construction? 12/15/97: Rick will look into this. 2119/98: This will be an item for coordination between contractors at the outset of Oakesdale construction. 2/26/98: The three contractors will coordinate fencing and gate arrangements considering security requirements for the three sites. 3/12/98: The coordination efforts are working nicely. A comment was made that there appears to be considerably more than 300' of fencing to be removed/relocated. A question arose on where the 300' of relocated fencing was to be relocated to. The City will check with Kato and Warren for clarification. (Pending) CA Clarify need to relocate 300' of fencing ACTION ITEM: (K&W) C. 5 ADDRESS FOR EMERGENCY RESPONSE: 2/26/98: As discussed at the Partnering Session, Boeing will initiate a change of address for the Longacres and Oakesdale construction sites, so that emergency vehicles will approach via SW 27th Street. 3/5/98: Boeing's preference was to leave the address as is and explain to the emergency dispatcher how to access the sites from the south. Bob Moore pointed out that each crew responding works out the route to the given address. An individual would have to stand at 16th and Oakesdale to redirect crews to 27th. This topic needs further discussion. 3/12198: Scarsella will look into obtaining a postal address for their construction trailer. This may make it easier should the need for an aid crew arise.(Pending) C.5 Address change for construction sites I ACTION ITEM: (Scarsella) C.6 CHANNEL CLEARING: 3/12198: Inquiry was made on the status of the larger trees on the east side of the channel. The big cedars appear to be okay, but there are a few deciduous bushes (approx. 6' tall) that will be removed during the channel clearing. D. SCARSELLA CONTRACT-- GENERAL DISCUSSION D. 1 SCHEDULE: 2126/98: Scarsella should show on the 3-week schedule the construction of the sewer stubs, and the installation of the pump vault. These both involve deep excavation and should be done as soon as possible. The City will be arranging for trial auger holes to be drilled at the shaft locations next week. 3/5/98: Lin suggested that Karl consider the scheduling of the channel excavation in light of the restrictions that would apply after bridge girders are set in June. 3/12/98: Frank asked about the HPA requirements for working in the channel. Lin advised these were noted in Addendum#2. Joe will ask Scott Woodbury for a brief re-cap on the limitations/timing of events under the HPA. (Pending) D.1 Re-cap HPA limitations/timing of events ACTION ITEM: D. 2 SUBMITTALS: 2126/98: Submittals were requested for drilled shaft construction, storm water management (SWPPP), and lump sum cost breakdowns. Also execution of Change Order No. 1, covering the pump vault installation, was requested. 3/5/98: Submittal covering shaft drilling has been made. Expedited review of the RAMS covering rebar (Graham Steel) was requested. 3/12/98: Scarsella will be submitting details of the prestressed girders next week. In reviewing the RAMS for the MSE walls, questions arose regarding the ability of the supplier to meet the specification requirements regarding wall face batter and attachment of the geo-grid to the wall blocks. The City asked Scarsella to expedite submittal of plans for the MSE walls for approval, then obtain samples of the facing blocks. Until the block samples are reviewed,the City cannot consider the selection of form liner for the bridge abutment walls, and this is an approval requested by ARM. Joe requested Scarsella to develop a cost proposal for the SWD pipeline protection,but Karl had questions regarding the required grade of polystyrene, and the attachment detail between concrete slabs. Karl also requested additional layout information on the sewer stub revisions before he could proceed to develop a cost proposal for the change in excavation, dewatering and connection details. The City will issue a memo transmitting drawings and scope details for the this work. ARM asked if power washing at 3000 psi would be acceptable in lieu of sandblasting the concrete bridge railings. Jim(Entranco)will investigate and respond.(Pending) D.2 Exeeute Q n#1 ACTION!TEA! (RetiFed) D.2b Submit SWPPP ACTION ITEM (Scarsella) D.2c Submit L.S.Cost Breakdowns ACTION ITEM (Scarsella) Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes March 12, 1998 D.2d Transmit drawings and scope for sewer stub revisions ACTION ITEM (City) D.2e Submit samples of MSE wall concrete blocks ACTION ITEM (Scarsella) D.2f Investigate power washing railings in lieu of sandblasting ACTION ITEM (Entranco) D.2g Issue drawings for SWD pipeline protection. ACTION ITEM: (City) D.2h Submit cost proposal for SWD pipeline protection ACTION ITEM (Scarsella) D. 3 SEWER STUBS: 2/26/98: Joe indicated that the stubs are to be lower than indicated on the plans. An error was made in interpreting the survey datum applicable to the existing stubs. The City is prepared to pay for the additional depth using the rate for Bid Item C2, Removal and Replacement of Unsuitable Fill Material. Karl will review the effect of this change on dewatering requirements. 3/5/98: METRO has requested a change to the design of the side sewer connection at SW 27th Street. The new manhole will be located in the extension of SW 27th west of Oakesdale and the connection be cored into the barrel of the 72-inch trunk line near the springline. A revised plan was given to Karl. At the northerly connection, the side sewer will be connected to the existing stub using a Fernco adapter. METRO Main Control (telephone 684-2404) can arrange to draw down the level in the trunk line when the connection work requires it. 24 hours notice is requested. Details of dewatering adjacent to the Metro line should be furnished to Eric Davison of Metro for review. (Pending) D.3a Review effect of stub elevation on dewatering requirements ACTION ITEM (Scarsella) D.3b Submit dewatering proposal to Metro for review ACTION ITEM (Scarsella/City) D.3c Submit cost proposal for sewer stub revision C.O. ACTION ITEM (Scarsella) D.4 CATCHBASINS: 2/26/98: The catchbasins from Sta 37+35 to Sta 42 will be changed from Type 1 to Type 1L, requiring a new contract item. Scarsella was requested to furnish a proposal for the change. (Pending) DA Provide proposed unit price for Type 1I catchbasin ACTION ITEM (Scarsella) D.7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone 425-482-1112), and stage removal and restoration of the existing pipe system accordingly. 3/12/98: It was stressed that protection of Tuefel's existing landscaping items is considered a priority item. (Pending) D.7 Coordinate irrigation needs with Teufel I ACTION ITEM (Scarsella) D. 8 INSPECTION OF BRIDGE GIRDERS: 2/26/98: The City will arrange for at-plant inspection of the prestressed girder fabrication to be performed by WSDOT. 3/12/98: Joe has arranged for WSDOT to inspect the prestressed girders at the fabrication plant. (Retired) D.9 Gentaet WSDOT to arrange for-girder-inspeetion ACT-!ON ITEM D.9 TRAFFIC SIGNAL AT BUILDING ENTRANCE: 2/26/98: The City has started design of the proposed traffic signal at the entrance to the Family Care Center and BCAG HQ. In three weeks, data will be available to allow placing orders for poles and for Scarsella to prepare an estimate for the cost of the Change Order to perform the work. 3/12/98: The City will need an easement from Boeing for the signal loop installation inside their driveway. (see Item B.2b) Bryson Huie (City)may be asked to attend next week's meeting to clarify his signal requirements. (Pending) D.9 Provide preliminary design information for signal ACTION ITEM (City) D. 11 GROUNDBREAKING CEREMONY: 3/5/98: The City plans to hold a groundbreaking ceremony. It was agreed that a suitable date would be in about two weeks, while foundation drilling would be in progress at the south bridge abutment. Joe and Karl will select a location where a tent can be placed without interference to construction operations. 3/12/98: The groundbreaking ceremony is scheduled for 11 a.m., March 19th. on the south bank of the bridge site. D. 14 WORK ON BENAROYA PROPERTY: 3/5/98: The limits of the right-of-way have been paint-marked on the paving. Work will generally be confined within the right-of-way except when use of the construction easement f Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes March 12, 1998 is required. The warehouse tenant has initiated a lawsuit against Benaroya, and the City wishes to avoid actions that would further aggravate Benaroya/tenant relationships. There was discussion of the potential impact of excavation at the shaft cap beams on the adjoining property. In suggested that Scarsella and Malcolm consider the use of temporary casing from the top of the shaft to existing ground to minimize encroachment. (Pending) D. 15 HOUSEKEEPING: 3/12/98: Contractors were reminded to keep the streets swept of construction debris. This must be done on a daily basis. D. 16 PLAN CLARIFICATION: 3/12/98: Allen requested clarification of Note 3 on Plan Sheet 56 (S1). He is anxious to order rebar as soon as possible. Jim Merkle will obtain clarification from the designer. D.16 Clarify Note 3,Plan Sheet 56(S1). I ACTION ITEM (Entranco) D. 17 ExiSTING WATER MAINS: 3/12/98: George Stahl is the City's representative for waterline tie-ins. He may be reached at 425-235-2646. Next Meeting: Thursday March 19, 1998, at 9 AM, in Boeing's field office (the "Grandstand Room") Groundbreaking ceremony is scheduled for 11 a.m. on the east bank at the northern end of the construction site. Copies: Attendees Rick Ford(Boeing) Jeff Schutt(Sverdrup) Barry Knight(Kato&Warren) Ed Berschinski(Entranco) Scott Woodbury Bryson Huie Tom Boyns Mark Pywell Gregg Zimmerman Sandra Meyer Leslie Betlach SCARSELLA BROS, INC.. Oakesdale Avenue S.W. Extension Three Week Project Schedule S MT WT F S S MT WT F IS , S M IT WT IF S /u i/ /a 13 .11 fir/ ,(Qarrou� pre.10 C7�G�U ../C KJ4./GY /—oa�s�3 w y Oaksdale Bridge 3/11/98 March 1998 April 1998 Weeks 0 1 2 3 4 5 6. Mobilize Shaft Rebar Construct Rebar Templets Construct Rebar Cages Mobilize Footing Forms — — — — Mobilize Footing Rebar Construct Footing Forms Place Footing Rebar i ; Pour Footing Form Abutment and Wall As per sheet 56 Of 96 we await your tranfer of final footing elevations so rebar can be ordered. i I f { i i { 1 I ' 1 f i i OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 2 Furnish copy of Temporary Construction Easement (TCE) City 2/26/98 3/16/98 B. 2a Find executed copy of TCE Boeing 3/5/98 3/12/98 B. 2b Provide easement for City's signal loops in driveway Boeing 3/12/98 4/98 (see also Item D.9a) 47� D ide fiaFfles f suggested landseape ao s„ v,-.- Dee n 249/98 3/6/98 Done ' B.4e Designate desired i,,eatiefi( 4 fer no sleeves -249F98 99 Done C. 1 Field locate north suction inlet to recirculating pump vault Boeing 2/19/98 3/15/98 G. 1 D ..;,.nate l,,eatien far-eleet,.iealpewer- „lice, Beeiffg 98 3/15i98 Done C. 2 Prepare draft agreement for pipeline replacement or lid SPU/SWD 10/7/97 3/13/98 C.2a Approval of welding vs. bolts for steel plates Entranco 3/12/98 3/19/98 CA Clarify relocation points for 300' of fencing per specs K&W 3/12/98 3/19/98 C. 5 Address for construction trailers Scarsella 3/12/98 3/19/98 D. 1 Re-cap HPA limitations/timing of events City 3/12/98 3/19/98 D—. 2 E..,,eute G.0 #, �,�98 3iW98 Done D. 2b Submit SWPPP Scarsella 2/26/98 3/16/98 D. 2c Submit L.S. Cost Breakdowns Scarsella 2/26/98 3/16/98 D. 2d Provide drawings/scope for sewer stub revisions City 3/12/98 3/19/98 D. 2e Submit samples of MSE wall concrete blocks Scarsella 3/5/98 3/13/98 Need more data D. 2f Approve power washing in lieu of sandblasting bridge railings Entranco 3/12/98 3/19/98 D. 2g Issue drawings for SWD pipeline protection City 3/12/98 3/19/98 D.2h Submit cost proposal for SWD pipeline protection Scarsella 3/12/98 3/26/98 D. 3a Review effect of stub elevation on dewatering requirements Scarsella 2/26/98 3/13/98 D. 3b Submit dewatering proposal to Metro for review (see D.2d) Scarsella/City 3/12/98 3/26/98 D.3c Submit cost proposal for sewer stub revision C.O. Scarsella 3/12/98 3/26/98 D. 4 Provide proposed unit price for Type II catch basin Scarsella 2/26/98 3/13/98 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D-$ G , aet 3AISDOT to ar-fange for-g;,der in-,-"-. c4y-F3ee} 99 3/13/98 Done D. 9 Provide preliminary design information for signal City (Bryson) 2/26/98 3/19/98 D.16 Provide clarification of Note 3, Plan Sheet 56 (S-1) Boeing 3/12/98 3/19/98 o��Y OAKESDALE AVENUE S.W. + Construction Coordination Meeting #2 March 5, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Joe Armstrong,Lin Wilson,Mary Burgy Kato&Warren Barry Knight, Dick Warren , Entranco Ed Berschinski King County Metro Doug Grooms w The Boeing Company Jon Larscheid, Scarsella Bros. Frank Qualls, Karl Schuett (OAR 10 Malcolm Drilling Bob Carnevale,Greg Hanson ARM Construction Allen Mettler CAN OF Construction Bob Moore Engineerir,", A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Relocation of the PSE line clear of the right-of-way has been completed • Vegetation clearing by the Drainage District contractor and Boeing maintenance forces has been completed • The Section 404 permit has been signed on behalf of the USACE. The City expects to receive and accept it tomorrow,Friday,March 6 • Work is underway preparing the north abutment area for shaft drilling A. 2. Project Schedule: • Karl distributed schedules summarizing the next three weeks of activity by Scarsella and ARM (attached) • Construction substantial completion - September 30, 1998 (landscape planting will be performed when seasonal conditions permit) A. 3. Action Items: See attached chart B. BOEING-CITY TOPICS: B. 1. PERMITS: 3/5/98: The City expects to receive and accept the 404 permit tomorrow, Friday, March 6. The contractor should assume that access to the wetland area will be available starting Monday, 3/9/98. It is understood that the 404 permit does not contain any conditions affecting construction other than those already known to the contractor, as spelled out in the HPA and Section 401 Water Quality Certification. (Pending) B. 2 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Sprin&ook Creek, but documentation has not yet been completed. An easement agreement with Seattle Public Utilities (Seattle Water Department) will be prepared when the method for protection of the Bow Lake Pipeline has been agreed (See Item C.2, below). In the mean time, a right of entry for construction will be sought from SPU. 2/26/98: The City will furnish to Scarsella (and Jon Larscheid) a copy of the Temporary Construction Easement (TCE) allowing use of adjoining Boeing property during construction of the Oakesdale roadway project. 3/5/98: Joe indicated that we had a copy of the draft TCE in City files, but had not traced an executed copy. Jon indicated that he would like to receive a copy of the draft TCE and would check on its status. (Pending) B.2 Furnish copy of Temporary Construction Easement(TCE) ACTION ITEM (City) B.2a Find executed copy of TCE ACTION ITEM (Boein ) Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes March 5, 1998 B. 3 SCOPE OF CONSULTANT'S CONSTRUCTION SUPPORT SERVICES: 2/19/98: A supplement to cover outstanding landscape design is anticipated. (Pending) B.4 LANDSCAPING: 2/19/98: Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4" line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. (Pending) BAb Provide names of suggested landscape designers ACTION ITEM (Bruce Dees&Assoc.) B.4c Designate desired location(s)for new sleeves ACTION ITEM (Boeing) B.5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues,to include Scott Woodbury and Leslie Betlach. (Pending) B. 6 RELATIONS WITH PUBLIC AND TRAIL USERS: 2/19/98: Boeing employees, walkers and joggers and other members of the public will be affected by construction. Construction areas and sections of trail will be barricaded to keep people out of construction areas. A method of circulating details of upcoming access changes should be developed. (Pending) C. COORDINATION WITH ADJACENT CONSTRUCTION C. 1. RECIRCULATION PUMP VAULT: 2/19/98: The replacement vault has been ordered by the City from Utility Vault Company. Installation will be by Scarsella Bros., Inc., who provided the lowest bid of the four contractors approached. The work will be done under a Change Order to the roadway contract,with a target in- service date of 3/15/98. Boeing forces will test the equipment in the existing vault and provide replacement items if required for Scarsella to install. Copies of the construction plans for the pipe circulation system were given to the City,with the caveat that as-built locations may be different from the design locations. Boeing will assist in field-locating the north suction inlet in the wetland pond, near to the proposed location of Wall C. 2/26/98: Boeing will determine a preferred location(west of the R/W)for the electrical splice box. 3/5/98: Joe is waiting to receive the executed Change Order from Scarsella. (Pending) C.1 Field locate north suction inlet to recirculating pump vault ACTION ITEM (Boeing) C.la Designate location for electrical power splice box ACTION ITEM (Boeing) C.2 SEATTLE WATER DEPARTMENT CROSSING: 2/19/98: SWD requested a quotation from their contractor, Coluccio, for replacement of a section of the pipeline with steel. Coluccio's price was $162,000, roughly double SWD's Engineer's Estimate, and Renton's budget. A meeting will be held with SWD on 2/23/98 to discuss lower-cost alternatives for providing protection for the pipeline. When a protection method has been reached, an easement agreement will be executed. 2/26/98: Entranco is currently preparing a proposal for protection of the line using precast concrete slabs. Resolution of this issue is expected within the next few days. The existing steel plates across the pipeline were placed by Hunter-Douglas' contractor. MKCo will remove and salvage them when they are no longer required. 3/5/98: SPU has agreed to the proposed concrete slab protection proposal;Entranco is developing design details for incorporation in a Change Order. (Pending) C.2 Prepare draft agreement for pipeline replacement or lid I ACTION ITEM (SPU/SWD) , Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes March 5, 1998 C.4 EXISTING CONSTRUCTION FENCES: 12/2/97: Can Boeing's contractor remove or relocate existing construction fences within the right-of-way prior to the start of roadway construction? 12/15/97: Rick will look into this. 2/19/98: This will be an item for coordination between contractors at the outset of Oakesdale construction. 2/26/98: The three contractors will coordinate fencing and gate arrangements considering security requirements for the three sites. (Pending) C. 5 ADDRESS FOR EMERGENCY RESPONSE: 2/26/98: As discussed at the Partnering Session, Boeing will initiate a change of address for the Longacres and Oakesdale construction sites, so that emergency vehicles will approach via SW 27th Street. 3/5/98: Boeing's preference was to leave the address as is and explain to the emergency dispatcher how to access the sites from the south. Bob Moore pointed out that each crew responding works out the route to the given address. An individual would have to stand at 16th and Oakesdale to redirect crews to 27th. This topic needs further discussion. (Pending) C.5 Address change for construction sites ACTION ITEM (Boein ) D. SCARSELLA CONTRACT-- GENERAL DISCUSSION D. 1 SCHEDULE: 2/26/98: Scarsella should show on the 3-week schedule the construction of the sewer stubs, and the installation of the pump vault. These both involve deep excavation and should be done as soon as possible. The City will be arranging for trial auger holes to be drilled at the shaft locations next week. 3/5/98: Lin suggested that Karl consider the scheduling of the channel excavation in light of the restrictions that would apply after bridge girders are set in June. D.2 SUBMITTALS: 2/26/98: Submittals were requested for drilled shaft construction, storm water management (SWPPP), and lump sum cost breakdowns. Also execution of Change Order No. 1, covering the pump vault installation, was requested. 3/5/98: Submittal covering shaft drilling has been made. Expedited review of the RAMS covering rebar(Graham Steel)was requested. (Pending) D.2 Execute C.O#1 ACTION ITEM (Scarsella) D.2a Submit shaft drilling details ACTION ITEM (Retired) D.2b Submit SWPPP ACTION ITEM (Scarsella) D.2c Submit L.S.Cost Breakdowns ACTION ITEM (Scarsella) D.2d Submit dewatering plans(see also Item D.3b) ACTION ITEM (Scarsella) D.2e Submit samples of MSE wall concrete blocks ACTION ITEM (Scarsella) D.3 SEWER STUBS: 2119/98: The elevations of the existing stubs shown on the Oakesdale contract plans were questioned. Joe will check them. Also, the City needs to verify that the new MH at Sta 31+78 will be located 55' left of the Oakesdale centerline, and not as shown graphically on Drawing No. U1, Sheet 49. 2/26/98: Joe indicated that the stubs are to be lower than indicated on the plans. An error was made in interpreting the survey datum applicable to the existing stubs. The City is prepared to pay for the additional depth using the rate for Bid Item C2, Removal and Replacement of Unsuitable Fill Material. Karl will review the effect of this change on dewatering requirements. 3/5/98: METRO has requested a change to the design of the side sewer connection at SW 27th Street. The new manhole will be located in the extension of SW 27th west of Oakesdale and the connection be cored into the barrel of the 72-inch trunk line near the springline. A revised plan was given to Karl. At the northerly connection,the side sewer will be connected to the existing stub using a Fernco adaptor. METRO Main Control (telephone 684-2404) can arrange to draw down the level in the trunk line when the connection work requires it. 24 hours notice is requested. Details of dewatering adjacent to the Metro line should be furnished to Eric Davison of Metro for review. (Pending) D.3a Review effect of stub elevation on dewatering requirements ACTION ITEM Scarsella D.3b Submit dewatering proposal to Metro for review I ACTION ITEM (Scarsella/City) Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes March 5, 1998 D.4 CATCHBASINS: 2/26/98: The catchbasins from Sta 37+35 to Sta 42 will be changed from Type 1 to Type 1L, requiring a new contract item. Scarsella was requested to furnish a proposal for the change. (Pending) DA Provide proposed unit price for Type 1L catchbasin ACTION ITEM (Scarsella) D. 6 LOCATION OF CONSTRUCTION SHACK: 2/19/98: Boeing will consider if there is a location on Boeing property adjacent to the construction area(for instance in the Horsebreeders' compound)for a trailer for use by the City's inspector and Scarsella's superintendent. Scarsella will approach Jon to discuss this. 3/5/98: The construction shack is in place,awaiting connection of power and telephone service. (Retired) D.7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone 425-482-1112),and stage removal and restoration of the existing pipe system accordingly. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM (Scarsella) D. 8 INSPECTION OF BRIDGE GIRDERS: 2/26/98: The City will arrange for at-plant inspection of the prestressed girder fabrication to be performed by WSDOT. (Pending) D.8 Contact WSDOT to arrange for girder inspection ACTION ITEM (City) D. 9 TRAFFIC SIGNAL AT BUILDING ENTRANCE: 2/26/98: The City has started design of the proposed traffic signal at the entrance to the Family Care Center and BCAG HQ. In three weeks, data will be available to allow placing orders for poles and for Scarsella to prepare an estimate for the cost of the Change Order to perform the work. (Pending) D.9 Provide preliminary design information for signal ACTION ITEM (City) D. 10 DISPOSAL OF STRAW AND VEGETATION DEBRIS: 2/26/98: Karl asked if there was a suitable site on Boeing property for disposal of vegetation chippings and used straw from the former stables. Greg indicated that material that will mulch down can be accepted; he will work with Karl to identify the locations. 3/5/98: Disposal sites have been agreed. (Retired) D. 11 GROUNDBREAKING CEREMONY: 3/5/98: The City plans to hold a groundbreaking ceremony. It was agreed that a suitable date would be in about two weeks, while foundation drilling would be in progress at the south bridge abutment. Joe and Karl will select a location where a tent can be placed without interference to construction operations. D. 12 CLARIFICATIONs/REVISIONS To DRAWINGS: 3/5/98: The station of the SW 27th intersection should be 14+99,not 15+00. The extent of the silt fence shown on Sheet 91 was modified by Addendum No. 2. D. 13 EXPLORATORY AUGER BORINGS AT SHAFT SITES: 3/5/98: Four auger holes were drilled, two on the north bank and two on the south bank, at shaft locations, and observed by a representative of Shannon & Wilson. Robert Carnevale of Malcolm Drilling has discussed the results with Jim Wu of Shannon & Wilson, and understands that the materials encountered are consistent with the soils logs in the contract documents and that no obstructions were encountered. D. 14 WORK ON BENAROYA PROPERTY: 3/5/98: The limits of the right-of-way have been paint-marked on the paving. Work will generally be confined within the right-of-way except when use of the construction easement is required. The warehouse tenant has initiated a lawsuit against Benaroya, and the City wishes to avoid actions that would further aggravate Benaroya/tenant relationships. There was discussion of the potential impact of excavation at the shaft cap beams on the adjoining property. In suggested that Scarsella and Malcolm consider the use of temporary casing from the top of the shaft to existing ground to minimize encroachment. (Pending) Next Meeting: Thursday March 12, 1998, at 10 AM, in Boeing's field office(the"Grandstand Room") r MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date:... S/s r9 a Subject: CONSTRUCTION MEETING NO. 2 Project Manager: Joe Armstrong_ Phone #: 277-6203 Name Affiliation/Representing Phone # bt warrmAmilac. (-LO4)442 -+2.0a A14 — �► - -- gZ5-4��-oo4Z u o S �l� C, MPh-o (Z©6) Gv -3 '7O0 206 • Ro -5'07.3 kV,0L G0L/r1 -MIZ-412, G .2S3 39S-33o0 S Cu4 s e//it 11 re s 45 3- 4 7:Z- `7 /'7 3 A V co"1Ywv4-%� Z,a (o L'j(, 7 S'.1�� &w-s, \r co 5(,00 hma/formkb/w /SIGNCON SCARSELLA BROS, INC.. Oakesdale Avenue S.W. Extension Three Week Project Schedule S MT WT F S S MT WT F_ S IS MT IWIT F S It • ARM Construction Oaksdale Bridge March 3 , 1998 March 1998 April 1998 Q+h Weeks 0 1 2 3 4 5 6 ; Mobilize Shaft Rebar ! Construct Rebar Templets i ; Construct Rebar Cages _ IMobilize Footing Forms 4_ ; Mobilize Footing Rebar Construct Footing Forms ; Place Footing Rebar ; Pour Footing Form Abutment and Wall i OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 2 Furnish copy of Temporary Construction Easement (TCE) City 2/26/98 3/5/98 B. 2a Find executed copy of TCE Boeing 3/5/98 3/12/98 B. 4b Provide names of suggested landscape designers Dees & Assoc. 2/19/98 3/6/98 B. 4c Designate desired location(s) for new sleeves Boeing 2/19/98 3/13/98 C. 1 Field locate north suction inlet to recirculating pump vault Boeing 2/19/98 3/15/98 C. la Designate location for electrical power splice box Boeing 2/26/98 3/15/98 C. 2 Prepare draft agreement for pipeline replacement or lid SPU/SWD 10/7/97 3/6/98 C. 5 Address change for construction sites Boeing 2/26/98 3/15/98 D. 2 Execute C.O#1 Scarsella 2/26/98 3/6/98 D. 2a Submit shaft drilling details Scarsella 2/26/98 3/6/98 Submitted 3/4/98 D. 2b Submit SWPPP Scarsella 2/26/98 3/6/98 D. 2c Submit L.S. Cost Breakdowns Scarsella 2/26/98 3/6/98 D. 2d Submit dewatering plans (see also Item D.3b) Scarsella 3/5/98 3/13/98 D. 2e Submit samples of MSE wall concrete blocks Scarsella 3/5/98 3/13/98 D. 3a Review effect of stub elevation on dewatering requirements Scarsella 2/26/98 3/13/98 D.4 Provide proposed unit price for Type I catchbasin Scarsella 2/26/98 3/13/98 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 8 Contact WSDOT to arrange for girder inspection City (Joe) 2/26/98 3/13/98 D. 9 Provide preliminary design information for signal City (Bryson) 2/26/98 3/19/98 Copies: Attendees Rick Ford(Boeing) Jeff Schutt(Sverdrup) Dan Enright(MKCo) Scott Woodbury Bryson Huie Tom Boyns Mark Pywell Gregg Zimmerman Sandra Meyer Leslie Betlach OAKESDALE AVENUE S.W. 1`SY O �p + Construction Coordination Meeting #6 INV April 2, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Lin Wilson,Mary Burgy,Bryson Huie The Boeing Company Jon Larscheid,Lori Pitzer Scarsella Bros. Karl Schuett,Frank Qualls ARM Construction Allen Mettler Malcolm Drilling Greg Hanson Baugh Construction Bob Moore Entranco Ed Berschinski,Jim Merkle A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Shaft drilling is proceeding on south abutment;should be complete by Friday next week. • Drainage installation has begun. • The new recirculation vault has been installed and the equipment removed from the existing vault A.2. Project Schedule: • Karl distributed schedules summarizing the next three weeks of activity by Scarsella(attached) • A potential is caused by failure to deliver an acceptable MSE wall submittal for review by the City(see Item D.2) • Construction substantial completion - September 30, 1998 (landscape planting will be performed when seasonal conditions permit) A.3. Action Items: See attached chart B. BOEING/CITY TOPICS: B. 1. PExmirTs: 3/5/98: The City expects to receive and accept the 404 permit tomorrow, Friday, March 6. The contractor should assume that access to the wetland area will be available starting Monday, 3/9/98. It is understood that the 404 permit does not contain any conditions affecting construction other than those already known to the contractor, as spelled out in the HPA and Section 401 Water Quality Certification. 3/12/98: The 404 permit is in hand. For discussion of HPA timing limitations on channel excavation,see Item D.1. (Pending) B.2 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Springbrook Creek, but documentation has not yet been completed. An easement agreement with Seattle Public Utilities(Seattle Water Department) will be prepared when the method for protection of the Bow Lake Pipeline has been agreed (See Item C.2, below). In the mean time, a right of entry for construction will be sought from SPU. 2126/98: The City will furnish to Scarsella (and Jon Larscheid) a copy of the Temporary Construction Easement (TCE) allowing use of adjoining Boeing property during construction of the Oakesdale roadway project. 3/5/98: Joe indicated that we had a copy of the draft TCE in City files, but had not traced an executed copy. Jon indicated that he would like to receive a copy of the draft TCE and would check on its status. 3/12/98: Tom Boyns (City) may have the executed TCE agreement; Joe will check with him. Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. 3/19/98: The City faxed a copy of the TCE to Jon. There is no response from Boeing yet. The City will fax a copy of the TCE to Scarsella. The City is researching their records for any special easement/recording issues pertaining to the traffic signal loop installation in the driveway(see also Item D.9) 3/19/98: Joe will fax a copy of the TCE to Karl this afternoon. 4/2/98: Karl has received a copy of the TCE. Jon will update the draft TCE to a final R Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes April 2, 1998 document, and arrange for execution by Boeing. The Boeing/PSE easement issue needs to be finalized before Tom Boyns(City)can finalize his end of the paperwork. Jon Larscheid will provide an original of the easement to Tom Boyns,with a copy of the transmittal to Lin Wilson. (Pending) B.2 F.,...ish eapy of T,..,pe- Gans..-uetieft Easement(TCE) (Done) B.2a Execute final version of TCE ACTION ITEM (Boeing) B.2b Provide easement for City's signal loops in driveway ACTION ITEM (Boeing) B.2d Research easement/recording issues for signal loops ACTION ITEM (City) B.2e Provide Boeing/PSE easement original to City I ACTION ITEM (Boeing) B.4 LANDSCAPING: 2/19/98: Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs,including new plantings installed in connection with the Oakesdale project. The existing 4"line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves and provided the names of two landscape designers received from Peter Hummel via Jeff Schutt. Lin will pass these on to Kato&Warren for consideration. (Pending) B. 5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues,to include Scott Woodbury and Leslie Betlach. (Pending) B. 6 EXISTING FIRE SPRINKLER VAULT: 3/26/98: The City Fire Marshal's office has indicated that the existing sprinkler connection to the building remaining on the Horsebreeders' site cannot be shut off until the building has been demolished. Boeing has yet to obtain a permit for the building removal, and that could take 6 weeks. Joe indicated that he would make further inquiries within the Fire Department to clarify the situation. 4/2/98: Boeing met with the Fire Marshall and has issued a letter to the City as a result of that meeting. Boeing is looking for concurrence from the City on items noted in the letter. (Pending) B.6 Qa fi f.,R.F.P. dir-0668H FOgafdifigSpFiflkler-s ..ttACTION 1 EA41 (Done) B. 6a Respond to Boeing's letter ACTION ITEM (City) El C. COORDINATION WITH ADJACENT CONSTRUCTION C. 1. RECIRCULATION PUMP VAULT: 2/19/98: The replacement vault has been ordered by the City from Utility Vault Company. Installation will be by Scarsella Bros.,Inc.,who provided the lowest bid of the four contractors approached. The work will be done under a Change Order to the roadway contract, with a target in-service date of 3/15/98. Boeing forces will test the equipment in the existing vault and provide replacement items if required for Scarsella to install. Copies of the construction plans for the pipe circulation system were given to the City, with the caveat that as-built locations may be different from the design locations. Boeing will assist in field- locating the north suction inlet in the wetland pond, near to the proposed location of Wall C. 2/26/98: Boeing will determine a preferred location (west of the R/W) for the electrical splice box. 3/5/98: Joe is waiting to receive the executed Change Order from Scarsella. 3/12198: The executed change order has been delivered to the City. The vault is ready for delivery. The electrical splice box location has been decided. 3/19/98: The north suction inlet to the pump vault has been field located. Greg Thompson pointed out that the location of the existing electrical conduits shown on Sheet 54 has changed due to installation of hydraulic piping work. The routing of the electrical power connection was discussed in the field with Cochran Electric (sub to Baugh). Scarsella will advise the extent and cost of any modifications to the scope of work covered by their original quotation. Jim Bagne advised that the vault control panel has been affected by water and may not be salvageable. Boeing will know today if the equipment can be salvaged or will need to be replaced and will 1 Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes April 2, 1998 notify Karl of the outcome. Power will be required at the new vault to actuate the sump pump and test the reinstalled equipment. 3/26/98: The rerouted power supply to the vault is estimated to cost an additional$500. It will be included in Change Order No. 3 (see Item D.20) All the existing equipment, except the ladder, has been removed from the old vault. Boeing has checked the equipment and will replace some items with new equipment. 4/2/98: The piping is not as shown in the plans; only 10" pipe is required. The 12" has already been purchased and will be subject to a restocking charge. The financial details concerning pipe discrepancies will be worked out in a change order. Per Jon Larscheid, equipment will be ready to hand over to Scarsella for installation on Tuesday. (Pending) C. lc Submit cost proposal for restocking 12"pipe ACTION ITEM (Scarsella) C. 2 SEATTLE WATER DEPARTMENT CROSSING: 2/26/98: The existing steel plates across the pipeline were placed by Hunter-Douglas' contractor. MKCo will remove and salvage them when they are no longer required. 3/5/98: SPU has agreed to the proposed concrete slab protection proposal; Entranco is developing design details for incorporation in a Change Order. 3/12/98: Allen Mettler (ARM) asked about eliminating the bolts and substituting welding ears instead. This will save a lot of time and money in aligning and installing the steel plates. He noted that when they were no longer needed it would be an easy matter of using a cutting torch to break the welds. Joe will check with Entranco for approval. 3/19/98: SPU has not yet come up with a draft agreement. SPU prefers a bolted connection between concrete panels instead of the weld plates. Completion of the drawings for the crossing should be expedited to facilitate Karl's developing a cost proposal for the work (see Action item D.2g). Kato&Warren will follow up with Entranco. The City needs to designate on the plan sheets the extent of additional fill needed east of the three-lane pavement. 3/26/98: Drawings showing the precast concrete panel lid over the SPU pipeline have been completed, and will be transmitted to Scarsella by Joe in the next few days. The City will prepare a preferred alternative to the connection between panels shown on Entranco's drawings. Scarsella will work up an estimated cost for the change. 4/2/98: Scarsella is preparing cost proposals for a cast-in-place option for the protective slab, as well as the precast option. The same plate and joints will be used for the cast-in-place option. In gave to Karl a sketch snowing the fill widening to be provided at the crossing. The widening consists of a 200-foot-long section centered over the pipe, with a 200- foot-long taper at each end. (Pending) C.2 Prepare draft agreement for pipeline replacement or lid ACTION ITEM (SPU/SWD) C.2b : (Done) C.2c Submit cost proposal for the lid over SPU pipeline ACTION ITEM: (Scarsella) C.7 ACCESS ROAD CONDITION: 3/26/98: Dan Enright of MKCo. indicated that their suppliers were unwilling to use the road in its present condition,and had arranged to route their traffic through the Baugh site. The problem is the ponded area in the vicinity of Station 30 to 32, where the drainage pattern has been affected by construction. Lin indicated that approval would not be given to place embankment fill until the area had been drained and dried out. 4/2/98: In a letter clarifying the City's position, the City agreed to pay, under Item A68, for pumping out the ponded area. Mary(City) is checking with Ron Shaffer at the City Shops to investigate the condition of the existing inlet and storm drain. (Retired) D. SCARSELLA CONTRACT-- GENERAL DISCUSSION D. 1 SCHEDULE: 2/26/98: Scarsella should show on the 3-week schedule the construction of the sewer stubs, and the installation of the pump vault. These both involve deep excavation and should be done as soon as possible. The City will be arranging for trial auger holes to be drilled at the shaft locations next week. 3/5/98: Lin suggested that Karl consider the scheduling of the channel excavation in light of the restrictions that would apply after bridge girders are set in June. 3/12/98: Frank asked about the HPA requirements for working in the channel. Lin advised these were noted in Addendum#2. Joe will ask Scott Woodbury for a brief re-cap on the limitations/timing of events under the HPA. 3/19/98: The HPA details can be found in the letter which is incorporated in Addendum #2. 4/2198: The bridge shaft drilling should be completed by Friday next week. (Pending) Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes April 2, 1998 D.2 SUBMITTALS: 2/26/98: Submittals were requested for drilled shaft construction, storm water management (SWPPP), and lump sum cost breakdowns. Also execution of Change Order No. 1, covering the pump vault installation, was requested. 3/5/98: Submittal covering shaft drilling has been made. Expedited review of the RAMS covering rebar (Graham Steel) was requested. 3/12/98: Scarsella will be submitting details of the prestressed girders next week. In reviewing the RAMS for the MSE walls, questions arose regarding the ability of the supplier to meet the specification requirements regarding wall face batter and attachment of the geo-grid to the wall blocks. The City asked Scarsella to expedite submittal of plans for the MSE walls for approval, then obtain samples of the facing blocks. Until the block samples are reviewed,the City cannot consider the selection of form liner for the bridge abutment walls, and this is an approval requested by ARM. Joe requested Scarsella to develop a cost proposal for the SWD pipeline protection,but Karl had questions regarding the required grade of polystyrene, and the attachment detail between concrete slabs. Karl also requested additional layout information on the sewer stub revisions before he could proceed to develop a cost proposal for the change in excavation, dewatering and connection details. The City will issue a memo transmitting drawings and scope details for the this work. ARM asked if power washing at 3000 psi would be acceptable in lieu of sandblasting the concrete bridge railings. Jim (Entranco) will investigate and respond. 3/19/98: Sandblasting the bridge railings is a requirement. The girder submittal has been approved and copies furnished to WSDOT. The SWPPP and the L.S. cost breakdown will be submitted by 3/23. It was noted that the delay in obtaining the MSE wall concrete block will impact the schedule for procurement of abutment form liners. 3/26/98: Karl indicated that the SWPPP submittal had already been made. Joe will review the submittal file. The lump sum cost breakdown would be submitted within a week. Identification of a supplier who can furnish MSE wall blocks in compliance with the specification continues to be a critical item. 4/2/98: Kato&Warren is reviewing the SWPPP. The City will provide a copy of the approved SWPPP to Jon Larscheid. The MSE wall concrete block submittal continues to be a critical item. (Pending) D.2b Submit 8AZPPP ACTION 1TEA4 (Done) D.2c Submit L.S.Cost Breakdowns ACTION ITEM (Scarsella) D.2e Submit samples of MSE wall concrete blocks ACTION ITEM (Scarsella) D.2g r dFaWiRgSfor-SWP pipel..,e pr-eteetion. (Ref.r 2) (Done) D.2h (See C.2c) D. 3 SEWER STUBS: 2/26/98: Joe indicated that the stubs are to be lower than indicated on the plans. An error was made in interpreting the survey datum applicable to the existing stubs. The City is prepared to pay for the additional depth using the rate for Bid Item C2, Removal and Replacement of Unsuitable Fill Material. Karl will review the effect of this change on dewatering requirements. 3/5/98: METRO has requested a change to the design of the side sewer connection at SW 27th Street. The new manhole will be located in the extension of SW 27th west of Oakesdale and the connection be cored into the barrel of the 72-inch trunk line near the springline. A revised plan was given to Karl. At the northerly connection, the side sewer will be connected to the existing stub using a Fernco adapter. METRO Main Control (telephone 684-2404) can arrange to draw down the level in the trunk line when the connection work requires it. 24 hours notice is requested. Details of dewatering adjacent to the Metro line should be furnished to Eric Davison of Metro for review. 3/19/98: Joe is working on the drawings and scope of work for the sewer stub revisions and will provide copies to Scarsella this afternoon. 3/26/98: Decommissioning requirements for dewatering wells were discussed. A WDOE permit will be required. Ed has had experience of obtaining a variance to WDOE rules for construction dewatering wells and will provide this information to Scarsella. 4/2/98: Entranco has provided the name of a contact at the WDOE. Scarsella's dewatering sub will follow up. (Pending) D.3a Review effect of stub elevation on dewatering requirements ACTION ITEM (Scarsella) D.3b Submit dewatering proposal to Metro for review ACTION ITEM (Scarsella/City) D.3c Submit cost proposal for sewer stub revision C.O. ACTION ITEM (Scarsella) D.3d (Done) D.7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone 425-482-1112), and stage removal and restoration of the existing pipe system accordingly. 3/12/98: It was stressed that protection of Tuefel's existing landscaping items is considered a priority item. 3/19/98: The City will provide a change order to Scarsella for new sleeve locations. One sleeve is an irrigation sleeve. a Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes April 2, 1998 4/2/98: A meeting has been set for 4/16 preceding the weekly construction meeting. 4/2/98: Joe has provided a draft Change Order for Scarsella to price. The revision of pipework at the relocated recirculation vault should also be included in this C.O. (see Item CA) (Ongoing) D.7 Coordinate irrigation needs with Teufel ACTION ITEM (Scarsella) D.7a (Done) D.9 TRAFFIC SIGNAL AT BUILDING ENTRANCE: 2/26/98: The City has started design of the proposed traffic signal at the entrance to the Family Care Center and BCAG HQ. In three weeks,data will be available to allow placing orders for poles and for Scarsella to prepare an estimate for the cost of the Change Order to perform the work. 3/12/98: The City will need an easement from Boeing for the signal loop installation inside their driveway (see Item B.2b). Bryson Huie (City) may be asked to attend next week's meeting to clarify his signal requirements. 3/19/98: The City is checking for any special easement/recording issues involved in the driveway signal loop. 4/2/98: The signal requires a 240v power source. The signal controller cabinet is located on the northwest side of the intersection. Boeing's power comes from their 25-02 building at the north end of the site. Bryson will contact Puget Sound Energy for a power source. The signal design is complete to the point that the poles may be ordered. It was agreed Bryson will transmit the signal drawings direct to TransTech Electric. The information will be incorporated in a Change Order and a cost proposal requested from Scarsella. (Pending) D.9 (Done) D.9a Transmit drawings to TransTech Electric. ACTION ITEM (City) D. 15 HOUSEKEEPING: 3/12198: Contractors were reminded to keep the streets swept of construction debris. This must be done on a daily basis. 4/2/98: Lori expressed Boeing's desire to get S.W. 27th cleaned up and to keep it clean. The contractor advised he has a sweeper on order. D. 18 STABILITY OF POND SLOPES: 3/26/98: Karl requested that the City review the condition of the drainage pond side-slopes, to determine whether any change should be made to the extent of the rock protection called for. 4/2/98: By letter,the City has instructed Scarsella to proceed in accordance with the plans. (Retired) D. 19 NEW TELEPHONE NUMBER: 3/26/98: Karl's new mobile number is(253)569-6969. D.20 CHANGE ORDERS: 3/26/98: Joe reviewed the status of Change Orders issued and in preparation,as follows: No. Description Scope Defined Cost Executed Executed Agreed (Contractor) (City) 1 Relocate Vault Complete Yes Yes Yes 2 Revise catchbasins Complete Yes Yes Yes 3 Provide irrigation Complete In progress sleeves;revise vault power supply 4 Revise sewer stubs Complete In progress 5 Provide SPU pipeline Complete In progress protective concrete slab 6 Provide traffic signal at In progress BCAG/FCC driveway D.21 SUBSTRUCTURE SPLIT FACE FINISH FORM LINERS: 4/2198: This material comes in 4'x10' sheets and the contractor doesn't want to order any more than what's necessary for the job.The following areas are in question. Plan Sheet 62,Section A: Should the split face finish be applied to the stub wall? MSE wall comes up to it;the outside is covered with dirt. Finish and sealer is to be applied to one foot below grade. Plan Sheet 62, Section a Oakesdale Avenue S.W. Page 6 Construction Coordination Minutes April 2, 1998 B: 10-1/2"(Pier 1 left)just gets dirt up to it? No, it will be buried. There will be a dirt line along the 8'9" face, which Ed Berschinski will verify. SG4 will be the guide. Wall D will be SG6 for elevation. Plan Sheet 63: The hook on both ends (Pier 2). MSE wall continues after the hook. Split face finish should start after the 9" edge on the inside of the ell. (Pending) D.21 Verify dirt line along 8'9"face. ACTION ITEM (Entranco) D. 22 DRAINAGE CASTINGS: 4/2/98: Karl asked for clarification of the type of through-the-curb casting required for each type of catch basin to be used. Contractor's supplier needs to know which details apply to which particular basin. The consultant will provide a table listing this information as soon as possible so materials may be ordered. (Pending) D.22 Provide catch basin by stationing table ACTION ITEM (K&W) D. 23 PAY ESTIMATE No. 1: 4/2/98: The draft pay estimate has been given to Scarsella. Any requests for correction should be made to the City NLT Monday morning. D. 24 USE OF ASPHALT PLANINGS: Lin confirmed that use of recycled A.C. planings, as proposed by Bob Scarsella at a price $2/ton less than gravel borrow, was acceptable in roadway embankment fill except in the zone where 95% compaction requirements are applicable. Karl indicated that, due to the delay in initiating wall construction,this may no longer be an option. . (Pending) Next Meeting: Thursday,April 9, 1998, at 10 AM,in Boeing's field office(the"Grandstand Room") Copies: Attendees Rick Ford(Boeing) Jeff Schutt(Sverdrup) Dan Enright(MKCo) Larry Harger(Teufel Landscape) Dick Warren(Kato&Warren) Scott Woodbury Bryson Huie Tom Boyns Mark Pywell Gregg Zimmerman Sandra Meyer Leslie Betlach r r � � w i t 1 � i ZZ29 -a-z �2 L s QO IP3 -I�s��c G?-3n!'YV2 tv5 sZzs) - LLz (;zk) N1-7 k. - e.t a 's"Y'> s. . � .-.,'a-.t. •. '�'� -r ,..?., �.�.... .. ti,..:: `�" �� z�. s,. R,t 's Y,n. fir."xe �tiq, ri.' �` ���.�.x 1r.. .:8�.,.,-.fi:..1:.: :. -,.i,� :..-<.-:.,s�},. . .- •. ....r��S-.'*r.' •:°�.:� :vi :?'.:: � -,y� ,i --,. ;;�-,, t [i' �p'+ �'�•r;a':i yny,. �� S�r ,.-�'`�. - 'w. .0 � :�d.*��$:4 �"�:':�.': t-� c.' ,......,:. �' CMS. utl:"Yy,�_* V 9 'i.s.1.e. -.,7 .r.. >. 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'•y, a - - r S'�-.fps T _ - Three Week Project Schedule S iM T WIT �F S`�S M T V T `S WET t i -----___ S ;F — �_ .M T_ ---------------------- sr ? � - - - w OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B-� C—ity 98 98 Done B. 2a Execute final version of TCE Boeing 3/5/98 4/16/98 B. 2b Provide easement for City's signal loops in driveway Boeing 3/12/98 4/98 (see also Item D.9a) B. 2d Research easement/recording issues for signal loop. City 3/19/98 4/9/98 Continuing B.2e Provide Boeing/PSE easement original to City Boeing 4/2/98 4/9/98 B-A Glafi fy R.F.D. a:-eeti n regarding s nklef va�ul 3/26/48 3/27/98 Done B. 6a B. 6a Respond to Boeing's letter City 4/2/98 4/6/98 C. 2 Prepare draft agreement for pipeline replacement or lid SPU/SWD 10/7/97 3/20/98 Delayed C-2k E4y, 3/19/99 3/26/98 Done, 4/2/98 C. lc Submit cost proposal for restocking 12" pipe Scarsella 4/2/98 4/9/98 C.2c Submit cost proposal for the lid over SPU pipeline Scarsella 3/26/98 4/9/98 P. 2b cub..,:* c"xronn Seafsell egg 3/23/98 City to check earlier submittals D. 2c Submit L.S. Cost Breakdowns Scarsella 2/26/98 3/23/98 D. 2e Submit samples of MSE wall concrete blocks Scarsella 3/5/98 3/23/98 Delayed D-�g issue dfawings fef SWD pipelifie pretee 342/99 3/19/98 Done P. a 342/98 3,426/99 See Item C. 2c D. 3a Review effect of stub elevation on dewatering requirements Scarsella 2/26/98 4/9/98 D. 3b Submit dewatering proposal to Metro for review (see D.2d) Scarsella/City 3/12/98 3/26/98 D. 3c Submit cost proposal for sewer stub revision C.O. Scarsella 3/12/98 3/26/98 l Gity/E,.*,.,,nee 3299 412/98 Done b D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 7 Pr-evia h v e fddle-fie-f &N sleeve ,,,,.atio 3/4-9i98 3/26/98 Done 13-9 Eity-(Bf� 2/26/99 3/1-9/98 Done D.9a Transmit drawings to TransTech Electric. City (Bryson) 4/2/98 4/3/98 D. 21 Verify dirt line along 8'9"face City (Entranco) 4/2/98 4/9/98 D. 22 Provide table of catch basins by stationing City (K&W) 4/2/98 4/9/98 r OAKESDALE AVENUE S.W. t`SY O Construction Coordination Meeting #5 March 26, 1998 Attendees: Representing Names (sign-up sheet attached) City of Renton Joe Armstrong,Lin Wilson,Mary Burgy ,, �I � The Boeing Company Jon Larscheid,Lori Pitzer Scarsella Bros. Karl Schuett,Frank Qualls ' ARM Construction Allen Mettler Malcolm Drilling Greg Hanson ' 199g Baugh Construction Bob Moore MKCo Dan Enright CITY OF RENTON Entranco Ed Berschinski Engineering Dept A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Shaft drilling is completed at the north abutment;Malcolm is remobilizing to the south abutment • Wet pond excavation has been completed • The new recirculation vault has been installed and the equipment removed from the existing vault A.2. Project Schedule: • Karl distributed schedules summarizing the next three weeks of activity by Scarsella and ARM(attached) • Construction substantial completion - September 30, 1998 (landscape planting will be performed when seasonal conditions permit) A. 3. Action Items: See attached chart B. BOEING-CITY TOPICS: B. 1. PERMITS: 3/5/98: The City expects to receive and accept the 404 permit tomorrow, Friday, March 6. The contractor should assume that access to the wetland area will be available starting Monday, 3/9/98. It is understood that the 404 permit does not contain any conditions affecting construction other than those already known to the contractor, as spelled out in the HPA and Section 401 Water Quality Certification. 3/12/98: The 404 permit is in hand. For discussion of HPA timing limitations on channel excavation,see Item D.1. (Pending) B. 2 RIGHT-OF-WAY: 2/19/98: Documents have been received and recorded covering right-of-way acquired from Boeing and Benaroya. The Drainage District Board has approved the grant of property rights across Springbrook Creek, but documentation has not yet been completed. An easement agreement with Seattle Public Utilities (Seattle Water Department) will be prepared when the method for protection of the Bow Lake Pipeline has been agreed (See Item C.2, below). In the mean time, a right of entry for construction will be sought from SPU. 2/26/98: The City will furnish to Scarsella (and Jon Larscheid) a copy of the Temporary Construction Easement (TCE) allowing use of adjoining Boeing property during construction of the Oakesdale roadway project. 3/5/98: Joe indicated that we had a copy of the draft TCE in City files, but had not traced an executed copy. Jon indicated that he would like to receive a copy of the draft TCE and would check on its status. 3/12/98: Tom Boyns (City) may have the executed TCE agreement; Joe will check with him. Maintenance easements for the traffic signal detection loops may be required by the City at the entrances to the BCAG HQ and Family Care Center. Discussion was held concerning the Boeing/PSE power line easement agreement. The City will support Boeing and PSE as they resolve the execution of this easement. 3/19/98: The City faxed a copy of the TCE to Jon. There is no response from Boeing yet. The City will fax a copy of the TCE to Scarsella. The City is researching their records for any special easement/recording issues pertaining to the traffic signal loop installation in the driveway (see also Item D.9) 3/19/98: Joe will fax a copy of the TCE to Karl this afternoon. (Pending) B.2 Furnish copy of Temporary Construction Easement(TCE) ACTION ITEM (City) Oakesdale Avenue S.W. Page 2 Construction Coordination Minutes March 26, 1998 B.2a Find executed copy of TCE ACTION ITEM (Boeing) B.2b Provide easement for City's signal loops in driveway ACTION ITEM (Boeing) B.2d Research easement/recording issues for signal loop ACTION ITEM: (City) B.4 LANDSCAPING: 2/19/98: Lin asked that Peter Hummel provide the names of two or three designers with whom he has developed good working relationships. Jeff indicated that he would pass on this request to Peter. Issues relating to modifications of the existing irrigation system are listed under "POSSIBLE CONSTRUCTION CONFLICTS" in Jon Larscheid's memo dated February 17, 1998 and will be addressed through the mechanism in the construction contract for the subcontractor to submit plans for approval. These plans must reflect the need to preserve irrigation capability during the construction period. The City's contractor should establish these needs in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone number available from Jon Larscheid). However, there should be provisions to allow flexibility in meeting new irrigation needs, including new plantings installed in connection with the Oakesdale project. The existing 4"line crossing at Station 44+30 should be retained, and additional sleeves installed as agreed with Boeing. 3/12/98: Jon provided the location for new sleeves and provided the names of two landscape designers received from Peter Hummel via Jeff Schutt. Lin will pass these on to Kato&Warren for consideration. (Pending) B.5 TRAIL LINKAGES: 2/19/98: Jeff believes that restoration of vehicular access to the stormwater outlet vault south of the new bridge is a roadway issue. It was agreed that there would be a special meeting to discuss this and other trail connection issues,to include Scott Woodbury and Leslie Betlach. (Pending) B.6 EXISTING FIRE SPRINKLER VAULT: 3/26/98: The City Fire Marshal's office has indicated that the existing sprinkler connection to the building remaining on the Horsebreeders' site cannot be shut off until the building has been demolished. Boeing has yet to obtain a permit for the building removal, and that could take 6 weeks. Joe indicated that he would make further inquiries within the Fire Department to clarify the situation. (Pending) B.6 Clarify R.F.D.direction regarding sprinkler vault ACTION ITEM (Cit ) C. COORDINATION WITH ADJACENT CONSTRUCTION C. 1. RECIRCULATION PUMP VAULT: 2/19/98: The replacement vault has been ordered by the City from Utility Vault Company. Installation will be by Scarsella Bros.,Inc.,who provided the lowest bid of the four contractors approached. The work will be done under a Change Order to the roadway contract, with a target in-service date of 3/15/98. Boeing forces will test the equipment in the existing vault and provide replacement items if required for Scarsella to install. Copies of the construction plans for the pipe circulation system were given to the City, with the caveat that as-built locations may be different from the design locations. Boeing will assist in field- locating the north suction inlet in the wetland pond, near to the proposed location of Wall C. 2/26/98: Boeing will determine a preferred location (west of the R/W) for the electrical splice box. 3/5/98: Joe is waiting to receive the executed Change Order from Scarsella. 3/12/98: The executed change order has been delivered to the City. The vault is ready for delivery. The electrical splice box location has been decided. 3/19/98: The north suction inlet to the pump vault has been field located. Greg Thompson pointed out that the location of the existing electrical conduits shown on Sheet 54 has changed due to installation of hydraulic piping work. The routing of the electrical power connection was discussed in the field with Cochran Electric (sub to Baugh). Scarsella will advise the extent and cost of any modifications to the scope of work covered by their original quotation. Jim Bagne advised that the vault control panel has been affected by water and may not be salvageable. Boeing will know today if the equipment can be salvaged or will need to be replaced and will notify Karl of the outcome. Power will be required at the new vault to actuate the sump pump and test the reinstalled equipment. 3/26/98: The rerouted power supply to the vault is estimated to cost an additional $500. It will be included in Change Order No. 3 (see Item D.20) All the existing equipment, except the ladder, has been removed from the old vault. Boeing has checked the equipment and will replace some items with new equipment. (Pending) C.la Advise the ement and eest of peweF supply modifleations ACTION ITEM (Done) C.lb Notify Semsella on salvage status of vault equipment ACTION ITEM (Done) Oakesdale Avenue S.W. Page 3 Construction Coordination Minutes March 26, 1998 C.2 SEATTLE WATER DEPARTMENT CROSSING: 2/26/98: The existing steel plates across the pipeline were placed by Hunter-Douglas' contractor. MKCo will remove and salvage them when they are no longer required. 3/5/98: SPU has agreed to the proposed concrete slab protection proposal; Entranco is developing design details for incorporation in a Change Order. 3/12198: Allen Mettler (ARM) asked about eliminating the bolts and substituting welding ears instead. This will save a lot of time and money in aligning and installing the steel plates. He noted that when they were no longer needed it would be an easy matter of using a cutting torch to break the welds. Joe will check with Entranco for approval. 3/19/98: SPU has not yet come up with a draft agreement. SPU prefers a bolted connection between concrete panels instead of the weld plates. Completion of the drawings for the crossing should be expedited to facilitate Karl's developing a cost proposal for the work (see Action item D.2g). Kato &Warren will follow up with Entranco. The City needs to designate on the plan sheets the extent of additional fill needed east of the three-lane pavement. 3/26/98: Drawings showing the precast concrete panel lid over the SPU pipeline have been completed, and will be transmitted to Scarsella by Joe in the next few days. The City will prepare a preferred alternative to the connection between panels shown on Entranco's drawings. Scarsella will work up an estimated cost for the change. (Pending) C.2 Prepare draft agreement for pipeline replacement or lid ACTION ITEM (SPU/SWD) C.2b Define extent of additional fill on plan sheets ACTION ITEM: (City) C.2c Work up an estimated cost for the lid over SPU pipeline ACTION ITEM: (Scarsella) C.7 ACCESS ROAD CONDITION: 3/26/98: Dan Enright of MKCo. indicated that their suppliers were unwilling to use the road in its present condition,and had arranged to route their traffic through the Baugh site. The problem is the ponded area in the vicinity of Station 30 to 32, where the drainage pattern has been affected by construction. Lin indicated that approval would not be given to place embankment fill until the area had been drained and dried out. (Pending) D. SCARSELLA CONTRACT-- GENERAL DISCUSSION D. 1 SCHEDULE: 2/26/98: Scarsella should show on the 3-week schedule the construction of the sewer stubs, and the installation of the pump vault. These both involve deep excavation and should be done as soon as possible. The City will be arranging for trial auger holes to be drilled at the shaft locations next week. 3/5/98: Lin suggested that Karl consider the scheduling of the channel excavation in light of the restrictions that would apply after bridge girders are set in June. 3/12/98: Frank asked about the HPA requirements for working in the channel. Lin advised these were noted in Addendum#2. Joe will ask Scott Woodbury for a brief re-cap on the limitations/timing of events under the HPA. 3/19/98: The HPA details can be found in the letter which is incorporated in Addendum#2. (Pending) D.1 Re eap 14PA lifnitationsitiFaing of events ACTION 1TEN4 (Done) D.2 SuBMITTALs: 2/26/98: Submittals were requested for drilled shaft construction, storm water management (SWPPP), and lump sum cost breakdowns. Also execution of Change Order No. 1, covering the pump vault installation, was requested. 3/5/98: Submittal covering shaft drilling has been made. Expedited review of the RAMS covering rebar (Graham Steel) was requested. 3/12198: Scarsella will be submitting details of the prestressed girders next week. In reviewing the RAMS for the MSE walls, questions arose regarding the ability of the supplier to meet the specification requirements regarding wall face batter and attachment of the geo-grid to the wall blocks. The City asked Scarsella to expedite submittal of plans for the MSE walls for approval, then obtain samples of the facing blocks. Until the block samples are reviewed,the City cannot consider the selection of form liner for the bridge abutment walls, and this is an approval requested by ARM. Joe requested Scarsella to develop a cost proposal for the SWD pipeline protection, but Karl had questions regarding the required grade of polystyrene, and the attachment detail between concrete slabs. Karl also requested additional layout information on the sewer stub revisions before he could proceed to develop a cost proposal for the change in excavation, dewatering and connection details. The City will issue a memo transmitting drawings and scope details for the this work. ARM asked if power washing at 3000 psi would be acceptable in lieu of sandblasting the concrete bridge railings. Jim (Entranco) will investigate and respond. 3/19/98: Sandblasting the bridge railings is a requirement. The girder submittal has been approved and copies furnished to WSDOT. The SWPPP and the L.S. cost breakdown will be submitted by 3/23. It was noted that the delay in obtaining the Oakesdale Avenue S.W. Page 4 Construction Coordination Minutes March 26, 1998 MSE wall concrete block will impact the schedule for procurement of abutment form liners. 3126/98: Karl indicated that the SWPPP submittal had already been made. Joe will review the submittal file. The lump sum cost breakdown would be submitted within a week. Identification of a supplier who can furnish MSE wall blocks in compliance with the specification continues to be a critical item. (Pending) D.2b Submit SWPPP ACTION ITEM (Scarsella) D.2c Submit L.S.Cost Breakdowns ACTION ITEM (Scarsella) D.2e Submit samples of MSE wall concrete blocks ACTION ITEM (Scarsella) D.2g Issue drawings for SWD pipeline protection. (Ref.C.2) ACTION ITEM: (City) D.2h Submit cost proposal for SWD pipeline protection ACTION ITEM (Scarsella) D.3 SEWER STUBS: 2/26/98: Joe indicated that the stubs are to be lower than indicated on the plans. An error was made in interpreting the survey datum applicable to the existing stubs. The City is prepared to pay for the additional depth using the rate for Bid Item C2, Removal and Replacement of Unsuitable Fill Material. Karl will review the effect of this change on dewatering requirements. 3/5/98: METRO has requested a change to the design of the side sewer connection at SW 27th Street. The new manhole will be located in the extension of SW 27th west of Oakesdale and the connection be cored into the barrel of the 72-inch trunk line near the springline. A revised plan was given to Karl. At the northerly connection, the side sewer will be connected to the existing stub using a Fernco adapter. METRO Main Control (telephone 684-2404) can arrange to draw down the level in the trunk line when the connection work requires it. 24 hours notice is requested. Details of dewatering adjacent to the Metro line should be furnished to Eric Davison of Metro for review. 3/19/98: Joe is working on the drawings and scope of work for the sewer stub revisions and will provide copies to Scarsella this afternoon. 3/26/98: Decommissioning requirements for dewatering wells were discussed. A WDOE permit will be required. Ed has had experience of obtaining a variance to WDOE rules for construction dewatering wells and will provide this information to Scarsella. (Pending) D.3 T •t a.......ings and. e fee sewer-stubr-evisions (Done) D.3a Review effect of stub elevation on dewatering requirements ACTION ITEM (Scarsella) D.3b Submit dewatering proposal to Metro for review ACTION ITEM (Scarsella/City) D.3c Information regarding variance to WDOE permit rules ACTION ITEM (Cit /Entranco) D.4 CATCHBASINS: 2/26/98: The catchbasins from Sta 37+35 to Sta 42 will be changed from Type 1 to Type 1L, requiring a new contract item. Scarsella was requested to furnish a proposal for the change. 3/19/98: A price of $900 each has been agreed. Change Order 2 should be signed by 3/20/98. 3/26/98: The Change Order has been executed. (Retired) D.7 LANDSCAPING: 2/26/98: The contractor should establish Boeing's needs for maintaining irrigation of existing plantings in consultation with Teufel, Boeing's landscape maintenance contractor (contact Larry Harger, telephone 425-482-1112), and stage removal and restoration of the existing pipe system accordingly. 3/12198: It was stressed that protection of Tuefel's existing landscaping items is considered a priority item. 3/19/98: The City will provide a change order to Scarsella for new sleeve locations. One sleeve is an irrigation sleeve. (Pending) D.7 Coordinate irrigation needs with Teufel ACTION ITEM (Scarsella) D.7a Provide change order for new sleeve locations. ACTION ITEM: (City) D.9 TRAFFIC SIGNAL AT BUILDING ENTRANCE: 2126/98: The City has started design of the proposed traffic signal at the entrance to the Family Care Center and BCAG HQ. In three weeks,data will be available to allow placing orders for poles and for Scarsella to prepare an estimate for the cost of the Change Order to perform the work. 3/12/98: The City will need an easement from Boeing for the signal loop installation inside their driveway (see Item B.2b). Bryson Huie(City) may be asked to attend next week's meeting to clarify his signal requirements. 3/19/98: The City is checking for any special easement/recording issues involved in the driveway signal loop. (Pending) D.9 Provide preliminary design information for signal ACTION ITEM (City) A Oakesdale Avenue S.W. Page 5 Construction Coordination Minutes March 26, 1998 D. 15 HOUSEKEEPING: 3/12/98: Contractors were reminded to keep the streets swept of construction debris. This must be done on a daily basis. D. 17 EXISTING WATER MAINS: 3/12/98: George Stahl is the City's representative for water line tie-ins. He may be reached at 425-235-2646. D. 18 STABILITY OF POND SLOPES: 3/26/98: Karl requested that the City review the condition of the drainage pond side-slopes, to determine whether any change should be made to the extent of the rock protection called for. (Pending) D. 19 NEW TELEPHONE NUMBER: 3/26/98: Karl's new mobile number is(253)569-6969. D. 20 CHANGE ORDERS: 3/26/98: Joe reviewed the status of Change Orders issued and in preparation, as follows: No. Description Scope Defined Cost Executed Executed Agreed (Contractor) (City) 1 Relocate Vault Complete Yes Yes Yes 2 Revise catchbasins Complete Yes Yes Yes 3 Provide irrigation In progress sleeves;revise vault power supply 4 Revise sewer stubs In progress 5 Provide SPU pipeline In progress protective concrete slab 6 Provide traffic signal at In progress BCAG/FCC driveway Next Meeting: Thursday,April 2, 1998, at 10 AM, in Boeing's field office(the"Grandstand Room") Copies: Attendees Rick Ford(Boeing) Jeff Schutt(Sverdrup) Larry Harger(Teufel Landscape) Barry Knight(Kato&Warren) Jim Merkle(Entranco) Scott Woodbury Bryson Huie Tom Boyns Mark Pywell Gregg Zimmerman Sandra Meyer Leslie Betlach a- MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 3/26/98 Subject: CONSTRUCTION MEETING NO. 5 Project Manager: Joe Armstrong_ I Phone #: 277-6203 Name Affiliation/Representing Phone # IvZO A U-.^ M--c,#Ign, A6ZM Cc,-4 mac. - Z►A44-71?5, ' �r /�` C�►� a I(S See-��� 11 c� & r� - Z 25 3 -,173 6D 499k, INSKi ,6NT6AMC-,o `��s 4S9- S-6co Aw X// 4 25-2 77- G 22-?, g94- f Z7 4N LA(�scr}C►p �3oEiNc� 9zrq-V7 -004Z y -005r 61 14A L- c o� r�r �,2,z.(- W4 h ma/form/cb/ww/S IGNCON SCARSELLA BROS, INC.. Oakesdale Avenue S.W. Extension Three Week Project Schedule �AAT z S MT WT F S S MT WT F S S MT WT F S _ 3 s C .29 30 31 I .2 3 y 6 2 ----------------------------- Oaksdale Bridge' March 1998 April 1998 , � Weeks 0 1 2 3 4 5 6 ; Mobilize Shaft Rebar Construct Rebar Templets i� Construct Rebar Cages ------ -- _ Mobilize Footing Forms — --- — — Mobilize Footing Rebar Construct Footing Forms ' Place Footing Rebar ; Pour Footing Form Abutment and Wall j As per sheet 56 Of 96 we await your tranfer of final footing elevations so rebar can be ordered . t � i,=•it M- i Yna t .s • S j• I .'�f o OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET CONSTRUCTION COORDINATION - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 2 Furnish copy of Temporary Construction Easement(TCE) City 2/26/98 3/16/98 Joe will FAX ASAP B. 2a Find executed copy of TCE Boeing 3/5/98 3/12/98 B. 2b Provide easement for City's signal loops in driveway Boeing 3/12/98 4/98 (see also Item D.9a) B. 2d Research easement/recording issues for signal loop. City 3/19/98 3/26/98 'Continuing B.6 Clarify R.F.D. direction regarding sprinkler vault City 3/26/98 3/27/98 &.4-a Advise the e*te.,. and ,est r i., ,i0di fiOatiE)HS Willa 3A4/98 3/26/98 Done C. 1b Netif�, Seafseila en salvage status of vaidit 3/49/98 3/26/98 Done C. 2 Prepare draft agreement for pipeline replacement or lid SPU/SWD 10/7/97 3/20/98 C. 2b Define on plan sheets extent of fill area City/K&W 3/19/98 3/26/98 C.2c Work up an estimated cost for the lid over SPU pipeline Scarsella 3/26/98 4/2/98 D. 2b Submit SWPPP Scarsella 2/26/98 3/23/98 City to check earlier submittals D. 2c Submit L.S. Cost Breakdowns Scarsella 2/26/98 3/23/98 D. 2e Submit samples of MSE wall concrete blocks Scarsella 3/5/98 3/23/98 Delayed D. 2g Issue drawings for SWD pipeline protection City 3/12/98 3/19/98 D. 2h Submit cost proposal for SWD pipeline protection Scarsella 3/12/98 3/26/98 4-3 D..e..:a a . /s,epe fee seWer r*4414 ro 3/1Z/9S 3/19/99 Done D. 3a Review effect of stub elevation on dewatering requirements Scarsella 2/26/98 3/13/98 D. 3b Submit dewatering proposal to Metro for review (see D.2d) Scarsella/City 3/12/98 3/26/98 D. 3c Submit cost proposal for sewer stub revision C.O. Scarsella 3/12/98 3/26/98 D. 7 Coordinate irrigation needs with Teufel Scarsella 2/26/98 Ongoing D. 7a Provide change order for new sleeve locations City 3/19/98 3/26/98 D. 9 Provide preliminary design information for signal City (Bryson) 2/26/98 3/19/98 eta, 3 OY p r>er Fes( 21 (Ara try /1� � COSTEST1.XLS ► COST REDUCTION IDEAS - 95% ESTIMATE - 10/29/97 (NUMBERING FOLLOWS BARRY'S LIST PREPARE) 10/29/97) Item Description Estimated Savings (1) Item No. of Proposal Priority I Priority 2 Priority 3 Notes Eliminate cinder path, Walls 13, D $ 32,679 2 3-lane bridge superstructure �. f Ivp g Could be 2 lanes wide,w/east shoulder N93 Minimum width roadway(2/3 lanes) :.j.,� v.:.,,;:r;t<»>::•:.•...:: South of S rim brook Ck bridge only <1 MIT. :, P g g Y �1� ..�. �t7t7 lanes Station S iou 19 to 29 a rox. /ram /1 5 Different wall type Y S )00-r.dv A ur d ss ne s eolexl'I'/ f h g s olcrel e racing z. v' 6 Eliminate transition barrier/railing `' ::«.:...::>.<..,::••,a:�r::<„>:.;;::<::;; $ 15,048 = .�`�. ,� :> f..s=z:May overlap Items 16, 17 ND 7 Defer t 3 + op 2" of A.C. paving .$ 93 940 r<v<s :.x:4 Requires future utility adjustments 8 Use 4' 6" CSl3ClfC 25,593 [zr:: . :' ': J CSTC instead of $ e � ��aK y FF Il 9 Reduce size of Gt vault $ 31,130 Welland x a �h ftr'w�t 10 $ 28,545 No I I Reduce diameter,rebar in shaft tips 12 MinmzeIESC facilities O $ Combine With Boeing project fences �V ii '- �•� 13 Minim Phase illumination ize Ph IA ill , <;" 3 ,�. /vb $ 37,730 g-M' Luminaires,on W.side only. Uv t� t ✓ 14 Reduce sidewalk to 6.5'throeg houl zrr „' � �� � 3" : Includes reducing With of roadway (ills IS Reuse some Wet pond excavation spoil $ 86,856 Assuriies reuse of 50%of spoil 16 Use galv.pipe/CL railing, not Alum. $ 8,151 g yi 17 Eliminate bridge rail raise barrier tt" :` >'' 18 Reduce sloe roteclion under18,244 :><.:;;a<` .<` >`: ``<>i a< .• 1 p r bridge $ .�.•.. � � 19 Reduce A.C. pavement removal $ 5�949 I / hc,da( 20 Clarify road/channel exc.costs lit see below i wo► p ( ) .: .::, •::>. :�:.>.:: . :?s; Savings increases channel costs Adr1e4r w'( Llim double counting of road will b'fill 3 30,000 t ; , 'ro,rALS $ 326,055 $ 235,394 $ - NOTES: 1. Direct construction cost, including mobilization i 2. Some proposals may not be combined with others-see Item Notes 1 I ' f i OAKESDALE AVENUE S.W. (? * � � Technical Meeting Minutes -- Bi-weekly Meeting #19 October 21, 1997 OCT 2 u9199 7 C1Ty OF RE IV Attendees: Representing Name Engineering De t �t City of Renton Bob Mahn, Mark Pywell, Scott Woodbury, Leslie Betlach Boeing Rick Ford Sverdrup Kevin Bowen Kato & Warren Barry Knight, Mark Brower Entranco Hillary Stibbard-Terrell, Brad Stein A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • 95% design submittal review comments transmitted to K&W -- October 20, 1997 • Meet with Muckleshoot Tribe, WDFW and USACE -- October 9, 1997 (completed) • Extended comment period for mitigation document expired -- October 13, 1997 (no appeals) A. 2. Project Schedule • Receive estimate from S.W.D. for water line replacement -- September 26, 1997 (delayed) • Meet with Seattle Public Utilities SWD to present acquisition offer -- WB October 13, 1997 (delayed) • Review appraisals to be completed -- October 21, 1997 (delayed) • JARPA public comment period closes -- October 23, 1997 • Submittal of construction funding prospectus to T.I.B. - October 28, 1997 (will be delayed) • 95% design mini-value engineering session -- October 29, 1997 1-4 p.m. 5th floor City Hall • Meet with Drainage District No. 1 to present project -- October 30, 1997 • Execute relocation agreement with PSE -- November 15, 1997 • PS&E complete (final submittal) November 17, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 7/15/97: The Section 404 permit/JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. 8/12/97: A meeting was held on Monday, 8/11/97, with Ann Uhrich, Chief of the Environmental and Processing Section of the USACE, and Jim Green, the newly-designated project manager for the JARPA and Section 404 Permit. A target date of Friday, 8/22/97 was established for issuance of the JARPA Public Notice by the USACE. The USACE will prioritize completion of the letter confirming the wetland delineation observed in the field by Gail Terzi on 6/12/97. During the comment period, K&W will be in contact with WDFW and WDOE to resolve any issues raised by the staff of those agencies. At the end of the comment period (target date 9/22/97), Jim Green and Bryce Ecklein will review the extent of any public comments received and determine a reasonable schedule for completing work on the issuance of the USACE permit. 8/26/97: As yet, Gail has not completed the confirmation letter describing the final delineation of the wetlands. 9/9/97: Bryce has been unsuccessful in contacting Jim Green to confirm the date when the JARPA public notice will be issued. He understands that Gail Terzi (USACE) has not yet completed the confirmation letter recording the conclusions reached at the site visit on June 12. 9/23/97: Bryce Ecklein has been verbally informed by the USACE that the JARPA public notice will be dated and issued on 9/23/97. A copy of the wetland delineation confirmation letter prepared by Gail Terzi will be requested from the USACE and distributed to the project design team. 10/7/97: Mark Pywell inquired regarding the status of the final wetland report. Ken will follow up with Shapiro and report back. 10/21/97: Barry will check with Bryce on Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes October 21, 1997 the status of the final wetland report, which should have been sent along with the 95% design submittal. (Pending) B.6g Submit weekly contact logs ACTION ITEM (K&W) B.61 Obtain copy of USACE confirmation letter ACTION ITEM (K&W) B.61n Determine status of final wetland report ACTION ITEM (K&W/Shapiro) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. 7/29/97: A meeting will be held on Thursday, 7/31/97, at the Boeing construction shack to discuss trail routing, as well as fill retention options in the CSTC wetland area. 8/26/97: Scott has developed a layout of the channel widening in the area between the Oakesdale/Springbrook Creek bridge and the SW 16th Street bridge. A separate bid schedule will be established for this work. Mark Pywell indicated that the terms of the SSDP covered channel widening in the vicinity of the Oakesdale project. The types of retaining walls were discussed, with reference to a key plan produced by Entranco. Walls alongside the widened channel (Walls F and G) will be supporting cut slopes; rockery construction may be appropriate. The wall bordering the Benaroya parking lot (Wall E) should be near-vertical-faced, with a masonry finish equivalent to a"Keystone" wall. The same type of finish may be appropriate for Walls B and D, adjacent to the trail facing the Boeing CSTC parking lot. Wall C, bordering the wetland, could be a "Criblock" type, allowing plantings to be established. Wall A, at the culvert inlet, has to avoid the insulated pipe runs currently being installed by Boeing. The desired finish should replicate the masonry walls elsewhere on the CSTC site. 9/9/97: At the meeting of 9/5/97, Boeing's landscape designer (Peter Hummel) expressed a preference for"Criblock" for Wall C to allow establishment of planting on the face of the wall. Much of the discussion covered selection of an appropriate wall type for facing the near-vertical cuts of the widened Springbrook Creek channel between the Oakesdale bridge and SW 16th Street (to be funded by the Surface Water Utility, with grant support from NRCS). Scott and Brad were requested to review the costs of alternatives and furnish copies to Boeing, Peter Hummel and Leslie Betlach for review and concurrence. Jeff indicated that "as-built" locations of the insulated pipe runs affecting the layout of Wall A would be available by 9/26/97. 9/23/97: Entranco has concluded that the use of Criblock construction for Wall C would extend beyond the right-of-way and encroach upon the CSTC wetlands. Keystone type walls could be used and planter pockets incorporated. After discussion, the consensus was that the small size of the planter pockets and the need for irrigation might not result in satisfactory planting conditions. The preferable solution would be to use conventional Keystone construction and establish climbing plantings at the foot of the wall to also help diffuse the wall's appearance. Scott and Entranco have agreed that Keystone construction is appropriate for the channel widening, and will be stable under possible inundation of the wall during a 100-year flood event. It was decided Entranco will specify the type and layout of the wall design (straight faced blocks); Shapiro, in conjunction with Bruce Dees & Assoc.,-will coordinate the restoration planting scheme (ground based climbing cover and trees), which will be maintained by Boeing. Benaroya has requested gray colored walls. Abutments will be cast-in-place. Scott will arrange a separate meeting with Shapiro to discuss channel plantings. Scott also noted three power poles in the channel widening need to be relocated and he will be in contact with PSE regarding this. 10/7/97: 95 percent plans of the walls and channel were submitted by Entranco on 10/6/97. Scott requested drawings showing the channel cross- sections more clearly to be made available prior to Thursday's (10/9/97) meeting with WDFW and the Muckleshoot Tribe. 10/21/97: Scott stated the City needs to provide updated landscape drawings for the channel widening plantings to WDFW. K&W will request a full set from Shapiro. Scott reminded all parties that the permitting issues necessitate moving this item to completion as soon as possible. Scott had submitted two options for the power poles to be relocated by PSE. PSE's cost estimates were extremely high, and Scott submitted a re-designed option for PSE estimate which includes relocating 2 poles on the north end of the bridge. PSE should have a revised cost estimate by 10/23/97. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12e As-built location of insulated pipe runs ACTION ITEM (Boeing/Sverdrup) B.12f Relocate 3 power poles ACTION ITEM (City/PSE) B.12g Provide refined channel cross-sections ACTION ITEM (Entranco) B.12h Provide channel landscape drawings ACTION ITEM (K&W/Shapiro) f # Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes October 21, 1997 B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. 7/29/97: There has been delay in obtaining the title reports needed by Entranco, and Entranco has revised their target delivery date for parcel right-of-way maps to 8/15/97. A meeting will be held early next week to coordinate these activities. 8/12/97: Entranco delivered a set of draft parcel maps on 8/11. The City and Boeing will review these and give comments to Entranco. Entranco will revise the "Parcel 9" map to become two separate maps showing acquisitions from (1) Benaroya and (2) the City. Title reports for most properties will be available by 8/8/97; those for the Boeing properties are more complicated, and will take longer. 8/26/97: The revised "Parcel 9" map is still awaited. Title reports have now been furnished for all but one of the properties. 9/9/97: All title reports have now been furnished. Parcel Map #9 has been revised and the complete set of parcel maps has been furnished to the appraiser, Mike Lamb. Slope easements and Temporary Construction Easements (TCEs) have yet to be defined for the appraiser's use. K&W will indicate these on a set of plans by the end of the week (9/12/97). Tom Boyns recommended that, where the road abuts potential future Boeing development, the designation of a TCE is more appropriate than a slope easement, since it is less restrictive. Jeff will review this recommendation with Rick Ford. Entranco will prepare legal descriptions of the proposed takes. Brad will advise the date these can be made available. Tom indicated that appraisals would be complete by 9/19/97; review appraisals (by Gary Aldner) one week later. The following week we should meet with Seattle Public Utilities to establish a schedule for the easement acquisition process. 9/23/97: A meeting was held with SPU (SWD) on 9/11/97. The legal descriptions have not been received. Scott will write the legal description for the drainage channel and pedestrian trail easement. Brad (Entranco), Joe, Scott and Tom Boyns will schedule a meeting to go over and clarify legal easements. Jeff Schutt requested clarification on the requirement for the 35' radius as opposed to their normal 25' radius.10/7/97: Bob Mahn will address the curb return radius question upon his return later this week. K&W presented a plan defining the revised take from Benaroya (to include the curb return at SW 16th), easements on the Benaroya property (permanent lighting easement at Sta 50+00, and temporary construction easement) and the channel/trail easement on Boeing. Lin requested that Entranco prepare legal descriptions covering the revised Benaroya take and the permanent lighting easement as rapidly as possible, and also to include the drainage easement across the SWD pipeline in the legal description for that parcel. Scott reported that he had prepared legal descriptions for the quitclaim area and drainage easement from Boeing, and that Tom Boyns is processing the acquisition and recording of these parcels. 10/21/97: Bob clarified that the 25' radius requested by Boeing is acceptable. Brad Stein reported that revised Benaroya take and permanent lighting easement have been completed and transmitted to the City. (Pending) B.13d Arrange meeting with SPU (SWD) ACTION ITEM (City) B.13e Clarify 35' radius requirements ACTION ITEM (City) B.Of Revise Benaroya and SWD legal descriptions ACTION ITEM (Entranco) B. 14 (formerly D.25) FINAL DESIGN SCOPE/ESTIMATE: 7/29/97: Barry estimated that the text detailing the work items would be completed Wednesday, to allow the City to start preparing an independent estimate of the refined cost to complete the PS&E for the project configuration now agreed upon. 8/12/97: A revised scope was presented by Barry, reflecting comments previously discussed with the City. There will be some minor revisions in the next, hopefully final, version. 8/26/97: Lin indicated that the City would have completed an independent estimate some time next week, to allow negotiation of the fee adjustment to cover Task 7 work. 9/9/97: It will be another week or so before the City is ready to discuss the estimate cost for completion of the design. Lin confirmed that work by NW Hydraulics on the channel hydraulic study should be included in K&W/Entranco's scope (preferably as a reimbursable direct cost), and would be allocated to the channel widening budget. 10/21/97: Barry informed the City that, as of their latest billing, K&W has expended all funds allocated for the current Design scope of work, and a supplemental agreement is now necessary. Bob noted the City has completed an independent estimate and is waiting for K&W's estimate. Bob also noted this will require an agenda bill through City Council. (Pending) Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes October 21, 1997 C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. 6/3/97: Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/15/97: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. 8/26/97: Boeing and the City questioned the estimates in PSE's August 15, 1997 letter. PSE undertook to review the estimates and provide revised information by the end of the week. They will share the item-by-item detail of the estimates with Boeing and the City. Rick Ford confirmed that Boeing will not be pursuing the"Raymond option" and that PSE need only review and update their estimates for Options #2 and #4. SCL has a preliminary estimate of$52,000 for the relocation of the two poles of the Asbury-Talbot line. Bill Ward will document this within the next few days. Both PSE and SCL will prepare drafts of a suitable form of agreement to cover the relocation work, for review by the City and Boeing. 9/9/97: At a meeting on 9/5/97, PSE presented estimates for "Routes A and B", and the City and Boeing confirmed that they wished to proceed with relocation on Route B. PSE will provide written confirmation of the estimates and a preliminary draft of the agreement to cover easement requirements and responsibility for costs within the next week. We agreed a target date of 11/15/97 for executing the agreement, which should be in place before materials are ordered for the replacement line. Pending execution of the agreement, the City will authorize PSE to proceed with design at City expense by means of a letter. The City will arrange to send a set of preliminary illumination plans to PSE for coordination of the height and location of the new poles. Bill Ward informed Joe that it will be another 10 days (9/19/97) before he will have documented the estimate and prepared a draft agreement for relocation of the SCL Asbury-Talbot line. 9/23/97: Copies of illumination plans have been forwarded to PSE. Written confirmation of estimates and drafts of agreements are still awaited from PSE and SCL. 10/7/97: Following the suggestion that Boeing might agree to the relocation of the PSE lines along the frontage of the BCAG HQ in preference to the frontage of the Family Care Center. Lin has asked Janet Olsen of PSE to prepare an estimate for this route to determine if it offers a cost savings. Estimates and drafts of agreements are still awaited from PSE and SCL. 10/21/97: The PSE draft agreement for engineering services has been reviewed by the City's attorney with only two minor revisions and returned to PSE for finalizing. Updated cost estimates are still awaited from PSE. The SCL estimate has been received, but not their agreement. (Pending) C.8f Draft agreement for line relocation ACTION ITEM: (PSE) C.8g Execute PSE relocation agreement ACTION ITEM: (PSE/City) C.8j Estimate and draft agreement for line relocation ACTION ITEM: (SCL) C. 9. UTILITY COORDINATION: 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2/25/97: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain (PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes October 21, 1997 review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. A meeting was held with PSE. 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27. 9/9/97: Plans were sent to PSE by K&W. Joe will follow up to obtain their conclusions. 10/7/97: K&W will ask PSE (WNG) for plans showing the proposed new gas lines within the right-of-way and incorporate this information on the utility plans. 10/21/97: K&W has received the plans and is in the process of reviewing them. (Pending) C.9b Request plans of gas line extension to the south I ACTION ITEM (K&W/PSE) COMMUNICATION LINES: 7/15/97: Clint will contact US West and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. 9/9/97: US West has indicated verbally that they will not route communication lines along Oakesdale. Their letter confirming this is awaited. The other utilities have not responded. A second letter will be sent out. 9/23/97: Follow-up letters have been sent out, but still no response has been received, except from USWest. 10/21/97: US West is the only responsive firm to date. Clint is again requesting responses for the others. Discussion centered on spare conduits along the bridge structure. A minimum of one 3" spare conduit has been requested. (Pending) C.9f Determine communication facility needs ACTION ITEM (City) C.9g Determine spare conduit needs ACTION ITEM (City) C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. 8/12/97: Ken has now received the as-builts. By the end of the week (8/15), he will examine the feasibility of maintaining access without having to relocate the whole vault and reconnect the equipment. 8/26/97: Further information has been received from Utility Vault Co. Possible options for modifying the vault so as to avoid removing and rebuilding it have yet to be developed. 9/9/97: The report is still awaited. 9/23/97: The pump vault can be reinforced externally, which would eliminate the need for relocation. Lori is concerned with safety issues for their maintenance workers and will investigate the safety aspects with her maintenance team. 10/7/97: The City considers that the location of the vault is satisfactory for safety of maintenance operations without undue impact on traffic and is awaiting Boeing's confirmation. 10/21/97: Rick confirmed the vault location is okay, on condition City provides traffic control whenever work within the vault is required. (Retired) C.17e Confirm proposed modification of pump vault ACTION ITEM (Boeing) D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 6/3/97: Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to SWD on 6/20/97. In response to SWD's reply, he forwarded additional copies of the supporting exhibits. 8/12/97: The City will transmit the drawing of the proposed protection structure (prepared by Entranco), and the parcel map prepared by K&W (after revision to eliminate the "wetland easement" and designate the "temporary construction easement" west Oakesdale Avenue S.W. Paee 6 Technical Committee Meeting Minutes October 21, 1997 of the ROW as "slope easement") to SPU in order to start the acquisition process. 9/9/97/; A meeting with SPU (SWD) has been arranged for 9/11/97 to discuss the protection of the 60-inch line. 9/23/97: At a meeting between the City and SWD on 9/11/97, details of the proposed protective lid were discussed SWD suggested that it might be more economical for the City and SWD to share 50:50 in the cost of replacing a portion of the pipeline with a heavier-wall section in lieu of a protective lid and undertook to obtain a cost estimate from Coluccio for the work. 10/7/97: The City has obtained a preliminary appraisal of the easement and has shared this finding with SPU pending a review appraisal and action by the Council to set just compensation. SPU forecasts a period of 6-8 weeks to accomplish the acquisition following receipt of the City's formal offer. SPU has verbally indicated that the cost estimate for replacing a portion of the pipeline with a heavier-wall section is in the range $60,000 - $80,000, exclusive of engineering costs, and has proposed that if Renton will pay the construction costs, Seattle will cover the engineering costs. An agreement will be developed to formalize this approach. 10/21/97: City is waiting for agreement from Seattle. (Pending) D.19a Prepare draft agreement for pipeline replacement I ACTION ITEM (SPU/SWD) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. 7/15/97: Boeing's attorneys are researching the files and will develop an opinion as to the outstanding restrictions, if any, imposed by the court orders and rulings. 10/21/97: Rick informed the City that there is no court order in effect which protects these trees. (Retired) D.22 Provide copy of court order ACTION ITEM (Boeing) D. 27 LANDSCAPING: 9/9/97: At the meeting on 9/5/97, it was agreed that landscaping treatment adjoining areas not yet developed will be minimal, i.e. erosion control only. There will be no landscape planting in the roadway median. Plantings surrounding developed Boeing property (including the CSTC created wetland) will be maintained by Boeing up to the back of the sidewalk. 10/7/97: The landscape design typical sections (required to complete the 95 percent submitted 9/26) will be completed by Shapiro not later than 10/10/97. 10/21/97: Shapiro has yet to provide the landscape design typical sections and landscape details at the walls/bridge structure. See Action Item B.12h. (Pending) D. 30 CONSTRUCTION INTERFACE AT BOEING ACCESS POINTS: 9/9/97: Typically, the limit of roadway construction scope would be at the right-of-way line. In order to avoid a construction interface in the middle of the curb return, and crossing the sidewalk diagonally, with potential impact on the curb ramp, an alternative was proposed. The roadway contractor would be responsible for construction of the entire curb return and sidewalk to the PT on Boeing property, and the Boeing contractor would be responsible for paving within the road right-of-way out to the edge of the gutter apron. If this is acceptable to Boeing, it will be incorporated in the 95 percent design submittal. 10/21/97: Boeing paving schedule does not coordinate with the Oakesdale schedule. Current interface proposal must be revised. Rick and City staff recommended that Boeing contractor pave up to the beginning of the curb return and City will bill Boeing for cost beyond right-of-way line. (Pending) D. 30 Review proposed construction interface at Boeing ACTION ITEM Boein D. 32 WETLAND CONNECTION AT OLYMPIC PIPELINE CORRIDOR: 10/7/97: Scott asked whether the wetland connection crossing the Olympic Pipeline Corridor had been changed from a pipe to a swale and whether this had been agreed by the pipeline company. Ken will investigate. 10/21/97: Barry reported that a swale will be used and was shown on the 95% submittal. Barry will check by 10/27/97 on status of approval by Olympic Pipeline. (Pending) D. 32 Review Wetland Connection at Olympic Pipeline Corridor ACTION ITEM (City) Oakesdale Avenue S.W. Page 7 Technical Committee Meeting Minutes October 21, 1997 D. 33 CONSTRUCTION COST ESTIMATE: 10/21/97: The updated version was presented by K&W to the City and Boeing. After lengthy discussion it was agreed to convene a mini Value Engineering team as soon as practical in order to try to reduce the costs, which are now approximately $700,000 higher than budgeted dollars. (Note: The 5th floor conference room at City Hall has been reserved for October 29,from 1-4 p.m.for this purpose.) (Pending) Next Meeting: The next coordination meeting will be November 4 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Joe Alhadeff,Benaroya Capital Co. Tom Lee, O'Keefe Development Janet Olsen(PSE) Bill Ward(SPU) Bill Cluckey(SWD) Gregg Zimmerman Sandra Meyer Tom Boyns OAKESDALE AVENUE SW - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 12 weekly logs submitted B. 61 Obtain copy of USACE confirmation letter K & W (Bryce) 9/23/97 10/7/97 B. 6m Determine status of final wetland report K & W/Shapiro 10/7/97 10/28/97 B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12e As-built location of insulated pipe runs Boeing/Sverdrup 9/9/97 10/14/97 Sent to K&W week ending 10/17 B. 12f Relocate 3 power poles City (Scott)/PSE 9/23/97 10/7/97 Ongoing B. 12g Provide refined channel cross-sections Entranco 10/7/97 10/9/97 Ongoing B. 12h Provide channel widening landscape drawings K & W/Shapiro 10/21/97 10/28/97 B. 13e Clarify 35' radius requirements City (Bob) 9/23/97 10/10/97 City response 10/21 B. 13f Revise Benaroya and SWD legal descriptions Entranco 10/7/97 10/10/97 Completed W/E 10/17 C. 8f Draft PSE agreement for line relocation PSE 8/26/97 9/12/97 Delayed C. 8g Execute PSE relocation agreement PSE/City 9/5/97 11/15/97 C. 8j Draft SCL agreement for line relocation SPU/SCL 8/26/97 9/12/97 Delayed C. 9b Request plans of gas line extension to the south K&W /PSE (WNG) 10/7/97 10/21/97 Received W/E 10/17 C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 In process C. 9g Determine quantity of spare conduits City 10/21/97 10/28/97 C. 17e Confirm proposed modification of pump vault Boeing 10/7/97 10/14/97 Okay with Boeing D. 19a Prepare draft agreement for pipeline replacement SPU/SWD 10/7/97 10/21/97 Delayed D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 No court order exists D. 30 Review proposed construction interface at entrances Boeing 9/9/97 10/10/97 D. 32 Review wetland connection at Olympic Pipeline K&W 10/7/97 10/10/97 J �7/f 7 71. - ---- --- �( S wW BZ l Sske tl ------- - �s LAJO�. } t . Art a-� 4--, ct� Psk48%i4 rll� - r44 ILk 5l!M z'7 __ (��. e�,.r,,,e,1,2. f� j•,H,r,�.-e,� C�j . �, c.�- ��-�e, Cylic,� ��Y o OAKESDALE AVENUE S.W. Technical Meeting Minutes -- Bi-weekly Meeting #18 October 7, 1997 Attendees: Representing Name City of Renton Lin Wilson, Mark Pywell, Scott Woodbury Sverdrup Jeff Schutt j:- Kato & Warren Ken Kvalheim � Entranco Jerrod Snyder , OCT 1 r� 1997 A. PROJECT STATUS AND SCHEDULE: CITY OF Ri=ty i 0N A. 1: Project Status: Engineering Dept. • 95% design submittal -- September 26, 1997 • Preliminary draft of right-of-way appraisals completed -- September 30, 1997 (delayed) A. 2. Project Schedule (bar chart attached): • Receive estimate from S.W.D. for water line replacement -- September 26, 1997 (delayed) • Comments on 95% design submittal to Joe Armstrong -- NLT October 8, 1997 • Meet with Muckleshoot Tribe, WDFW and USACE -- 10/9/97 (delayed) • Extended comment period for mitigation document expires -- October 13, 1997 • Meet with Seattle Public Utilities SWD to present acquisition offer -- WB 10/13/97 (delayed) • Review appraisals to be completed -- October 21, 1997 • Meet with Drainage District No. 1 to present project -- October 23, 1997 • JARPA public comment period closes -- October 23, 1997 • Submittal of construction funding prospectus to T.I.B. - October 28, 1997 • Execute relocation agreement with PSE -- November 15, 1997 • PS&E complete (final submittal) November 17, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 7/15/97: The Section 404 permit/JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. 8/12/97: A meeting was held on Monday, 8/11/97, with Ann Uhrich, Chief of the Environmental and Processing Section of the USACE, and Jim Green, the newly-designated project manager for the JARPA and Section 404 Permit. A target date of Friday, 8/22/97 was established for issuance of the JARPA Public Notice by the USACE. The USACE will prioritize completion of the letter confirming the wetland delineation observed in the field by Gail Terzi on 6/12/97. During the comment period, K&W will be in contact with WDFW and WDOE to resolve any issues raised by the staff of those agencies. At the end of the comment period (target date 9/22/97), Jim Green and Bryce Ecklein will review the extent of any public comments received and determine a reasonable schedule for completing work on the issuance of the USACE permit. 8/26/97: As yet, Gail has not completed the confirmation letter describing the final delineation of the wetlands. 9/9/97: Bryce has been unsuccessful in contacting Jim Green to confirm the date when the JARPA public notice will be issued. He understands that Gail Terzi (USACE) has not yet completed the confirmation letter recording the conclusions reached at the site vsit on June 12. 9/23/97: Bryce Ecklein has been verbally informed by the USACE that the JARPA public notice will be dated and issued on 9/23/97. A copy of the wetland delineation confirmation letter prepared by Gail Terzi will be requested from the USACE and distributed to the project design team. 10/7/97: Mark Pywell inquired regarding the status of the final wetland report. Ken will follow up with Shapiro and report back. (Pending) Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes September 23, 1997 B.6g Submit weekly contact logs ACTION ITEM (K&W) B.61 Obtain copy of USACE confirmation letter ACTION ITEM (K&W) B.6m Determine status of final wetland report ACTION ITEM (K&W/Shapiro) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. 7/29/97: A meeting will be held on Thursday, 7/31/97, at the Boeing construction shack to discuss trail routing, as well as fill retention options in the CSTC wetland area. 8/26/97: Scott has developed a layout of the channel widening in the area between the Oakesdale/Springbrook Creek bridge and the SW 16th Street bridge. A separate bid schedule will be established for this work. Mark Pywell indicated that the terms of the SSDP covered channel widening in the vicinity of the Oakesdale project. The types of retaining walls were discussed, with reference to a key plan produced by Entranco. Walls alongside the widened channel (Walls F and G) will be supporting cut slopes; rockery construction may be appropriate. The wall bordering the Benaroya parking lot (Wall E) should be near-vertical-faced, with a masonry finish equivalent to a "Keystone" wall. The same type of finish may be appropriate for Walls B and D, adjacent to the trail facing the Boeing CSTC parking lot. Wall C, bordering the wetland, could be a "Criblock" type, allowing plantings to be established. Wall A, at the culvert inlet, has to avoid the insulated pipe runs currently being installed by Boeing. The desired finish should replicate the masonry walls elsewhere on the CSTC site. 9/9/97: At the meeting of 9/5/97, Boeing's landscape designer (Peter Hummel) expressed a preference for "Criblock" for Wall C to allow establishment of planting on the face of the wall. Much of the discussion covered selection of an appropriate wall type for facing the near-vertical cuts of the widened Springbrook Creek channel between the Oakesdale bridge and SW 16th Street (to be funded by the Surface Water Utility, with grant support from NRCS). Scott and Brad were requested to review the costs of alternatives and furnish copies to Boeing, Peter Hummel and Leslie Betlach for review and concurrence. Jeff indicated that "as-built" locations of the insulated pipe runs affecting the layout of Wall A would be available by 9/26/97. 9/23/97: Entranco has concluded that the use of Criblock cnstruction for Wall C would extend beyond the right-of-way and encroach upon the CSTC wetlands. Keystone type walls could be used and planter pockets incorporated. After discussion, the consensus was that the small size of the planter pockets and the need for irrigation might not result in satisfactory planting conditions. The preferable solution would be to use conventional Keystone construction and establish climbing plantings at the foot of the wall to also help diffuse the wall's appearance. Scott and Entranco have agreed that Keystone construction is appropriate for the channel widening, and will be stable under possible inundation of the wall during a 100-year flood event. It was decided Entranco will specify the type and layout of the wall design (straight faced blocks); Shapiro, in conjunction with Bruce Dees & Assoc., will coordinate the restoration planting scheme (ground based climbing cover and trees), which will be maintained by Boeing. Benaroya has requested gray colored walls. Abutments will be cast-in-place. Scott will arrange a separate meeting with Shapiro to discuss channel plantings. Scott also noted three power poles in the channel widening need to be relocated and he will be in contact with PSE regarding this. 10/7/97: 95 percent plans of the walls and channel were submitted by Entranco on 10/6/97. Scott requested drawings showing the channel cross-sections more clearly to be made available prior to Thursday's (10/9/97) meeting with WDFW and the Muckleshoot Tribe. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12b Channel widening layout at bridge site ACTION ITEM (Entranco/City) B.12e As-built location of insulated pipe runs ACTION ITEM (Boeing/Sverdrup) B.12f Relocate 3 power poles ACTION ITEM (City/PSE) B.12g Provide refined channel cross-sections ACTION ITEM (Entranco) B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. 7/29/97: There has been delay in obtaining the title reports needed by Entranco, and Entranco has revised their target delivery date for parcel right-of-way maps to 8/15/97. A meeting will be held early next week to coordinate these activities. 8/12/97: Entranco delivered a set of draft parcel maps on 8/11. The City and Boeing will review these and Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes September 23, 1997 give comments to Entranco. Entranco will revise the "Parcel 9" map to become two separate maps showing acquisitions from (1) Benaroya and (2) the City. Title reports for most properties will be available by 8/8/97; those for the Boeing properties are more complicated, and will take longer. 8/26/97: The revised "Parcel 9" map is still awaited. Title reports have now been furnished for all but one of the properties. 9/9/97: All title reports have now been furnished. Parcel Map #9 has been revised and the complete set of parcel maps has been furnished to the appraiser, Mike Lamb. Slope easements and Temporary Construction Easements (TCEs) have yet to be defined for the appraiser's use. K&W will indicate these on a set of plans by the end of the week (9/12/97). Tom Boyns recommended that, where the road abuts potential future Boeing development, the designation of a TCE is more appropriate than a slope easement, since it is less restrictive. Jeff will review this recommendation with Rick Ford. Entranco will prepare legal descriptions of the proposed takes. Brad will advise the date these can be made available. Tom indicated that appraisals would be complete by 9/19/97; review appraisals (by Gary Aldner) one week later. The following week we should meet with Seattle Public Utilities to establish a schedule for the easement acquisition process. 9/23/97: A meeting was held with SPU (SWD) on 9/11/97. The legal descriptions have not been received. Scott will write the legal description for the drainage channel and pedestrian trail easement. Brad (Entranco), Joe, Scott and Tom Boyns will schedule a meeting to go over and clarify legal easements. Jeff Schutt requested clarification on the requirement for the 35' radius as opposed to their normal 25' radius. 10/7/97: Bob Mahn will address the curb return radius question upon his return later this week. K&W presented a plan defining the revised take from Benaroya (to include the curb return at SW 16th), easements on the Benaroya property (permanent lighting easement at Sta 50+00, and temporary construction easement) and the channel/trail easement on Boeing. Lin requested that Entranco prepare legal descriptions covering the revised Benaroya take and the permanent lighting easement as rapidly as possible, and also to include the drainage easement across the SWD pipeline in the legal description for that parcel. Scott reported that he had prepared legal descriptions for the quitclaim area and drainage easement from Boeing, and that Tom Boyns is processing the acquisition and recording of these parcels. (Pending) B.13b Provide plan showing required easements ACTION ITEM (Kato & Warren) B.13c Provide legal descriptions ACTION ITEM (Entranco) B.13d Arrange meeting with SPU (SWD) ACTION ITEM (City) B.l3e Clarify 35' radius requirements ACTION ITEM (City) B.13f Revise Benaroya and SWD legal descriptions ACTION ITEM (Entranco) B. 14 (formerly D.25) FINAL DESIGN SCOPE/ESTIMATE: 7/29/97: Barry estimated that the text detailing the work items would be completed Wednesday, to allow the City to start preparing an independent estimate of the refined cost to complete the PS&E for the project configuration now agreed upon. 8/12/97: A revised scope was presented by Barry, reflecting comments previously discussed with the City. There will be some minor revisions in the next, hopefully final, version. 8/26/97: Lin indicated that the City would have completed an independent estimate some time next week, to allow negotiation of the fee adjustment to cover Task 7 work. 9/9/97: It will be another week or so before the City is ready to discuss the estimate cost for completion of the design. Lin confirmed that work by NW Hydraulics on the channel hydraulic study should be included in K&W/Entranco's scope (preferably as a reimbursable direct cost), and would be allocated to the channel widening budget. (Pending) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. 6/3/97: Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/15/97: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. 8/26/97: Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes September 23, 1997 Boeing and the City questioned the estimates in PSE's August 15, 1997 letter. PSE undertook to review the estimates and provide revised information by the end of the week. They will share the item-by-item detail of the estimates with Boeing and the City. Rick Ford confirmed that Boeing will not be pursuing the "Raymond option" and that PSE need only review and update their estimates for Options #2 and #4. SCL has a preliminary estimate of$52,000 for the relocation of the two poles of the Asbury-Talbot line. Bill Ward will document this within the next few days. Both PSE and SCL will prepare drafts of a suitable form of agreement to cover the relocation work, for review by the City and Boeing. 9/9/97: At a meeting on 9/5/97, PSE presented estimates for "Routes A and B", and the City and Boeing confirmed that they wished to proceed with relocation on Route B. PSE will provide written confirmation of the estimates and a preliminary draft of the agreement to cover easement requirements and responsibility for costs within the next week. We agreed a target date of 11/15/97 for executing the agreement, which should be in place before materials are ordered for the replacement line. Pending execution of the agreement, the City will authorize PSE to proceed with design at City expense by means of a letter. The City will arrange to send a set of preliminary illumination plans to PSE for coordination of the height and location of the new poles. Bill Ward informed Joe that it will be another 10 days (9/19/97) before he will have documented the estimate and prepared a draft agreement for relocation of the SCL Asbury-Talbot line. 9/23/97: Copies of illumination plans have been forwarded to PSE. Written confirmation of estimates and drafts of agreements are still awaited from PSE and SCL. 10/7/97: Following the suggestion that Boeing might agree to the relocation of the PSE lines along the frontage of the BCAG HQ in preference to the frontage of the Family Care Center, In has asked Janet Olsen of PSE to prepare an estimate for this route to determine if it offers a cost savings. Estimates and drafts of agreements are still awaited from PSE and SCL. (Pending) C.8f Draft agreement for line relocation ACTION ITEM: (PSE) C.8g Execute PSE relocation agreement ACTION ITEM: (PSE/City) C.8h Send illumination plans to PSE ACTION ITEM: (K&W) C.8j Estimate and draft agreement for line relocation ACTION ITEM: (SCL) C. 9. UTILITY COORDINATION: 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2/25/97: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain(PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. A meeting was held with PSE. 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27. 9/9/97: Plans were sent to PSE by K&W. Joe will follow up to obtain their conclusions. 10/7/97: K&W will ask PSE (WNG) for plans showing the proposed new gas lines within the right-of-way and incorporate this information on the utility plans. (Pending) C.91b Request plans of gas line extension to the south ACTION ITEM (K&W/PSE) Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes September 23, 1997 COMMUNICATION LINES: 7/15/97: Clint will contact US West and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. 9/9/97: US West has indicated verbally that they will not route communication lines along Oakesdale. Their letter confirming this is awaited. The other utilities have not responded. A second letter will be sent out. 9/23/97: Follow-up letters have been sent out, but still no response has been received, except from USWest. (Pending) C.9f Determine communication facility needs I ACTION ITEM (City) C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. 8/12/97: Ken has now received the as-builts. By the end of the week (8/15), he will examine the feasibility of maintaining access without having to relocate the whole vault and reconnect the equipment. 8/26/97: Further information has been received from Utility Vault Co. Possible options for modifying the vault so as to avoid removing and rebuilding it have yet to be developed. 9/9/97: The report is still awaited. 9/23/97: The pump vault can be reinforced externally, which would eliminate the need for relocation. Lori is concerned with safety issues for their maintenance workers and will investigate the safety aspects with her maintenance team. 10/7/97: The City considers that the location of the vault is satisfactory for safety of maintenance operations without undue impact on traffic and is awaiting Boeing's confirmation. (Pending) C.17e Confirm proposed modification of pump vault ACTION ITEM (Boeing) D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 6/3/97: Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to SWD on 6/20/97. In response to SWD's reply, he forwarded additional copies of the supporting exhibits. 8/12/97: The City will transmit the drawing of the proposed protection structure (prepared by Entranco), and the parcel map prepared by K&W (after revision to eliminate the "wetland easement" and designate the "temporary construction easement" west of the ROW as "slope easement") to SPU in order to start the acquisition process. 9/9/97/; A meeting with SPU (SWD) has been arranged for 9/11/97 to discuss the protection of the 60-inch line. 9/23/97: At a meeting between the City and SWD on 9/11/97, details of the proposed protective lid were discussed SWD suggested that it might be more economical for the City and SWD to share 50:50 in the cost of replacing a portion of the pipeline with a heavier-wall section in lieu of a protective lid and undertook to obtain a cost estimate from Coluccio for the work. 10/7/97: The City has obtained a preliminary appraisal of the easement and has shared this finding with SPU pending a review appraisal and action by the Council to set just compensation. SPU forecasts a period of 6-8 weeks to accomplish the acquisition following receipt of the City's formal offer. SPU has verbally indicated that the cost estimate for replacing a portion of the pipeline with a heavier-wall section is in the range $60,000 - $80,000, exclusive of engineering costs, and has proposed that if Renton will pay the construction costs, Seattle will cover the engineering costs. An agreement will be developed to formalize this approach. (Pending) D.19a Prepare draft agreement for pipeline replacement ACTION ITEM (SPU/SWD) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick Oakesdale Avenue S.W. Page 6 Technical Committee Meeting Minutes September 23, 1997 indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. 7/15/97: Boeing's attorneys are researching the files and will develop an opinion as to the outstanding restrictions, if any, imposed by the court orders and rulings. (Pending) D.22 Provide copy of court order r ACTION ITEM (Boeing) D. 27 LANDSCAPING: 9/9/97: At the meeting on 9/5/97, it was agreed that landscaping treatment adjoining areas not yet developed will be minimal, i.e. erosion control only. There will be no landscape planting in the roadway median. Plantings surrounding developed Boeing property (including the CSTC created wetland) will be maintained by Boeing up to the back of the sidewalk. 10/7/97: The landscape design typical sections (required to complete the 95 percent submitted 9/26) will be completed by Shapiro not later than 10/10/97. (Retired) D. 30 CONSTRUCTION INTERFACE AT BOEING ACCESS POINTS: 9/9/97: Typically, the limit of roadway construction scope would be at the right-of-way line. In order to avoid a construction interface in the middle of the curb return, and crossing the sidewalk diagonally, with potential impact on the curb ramp, an alternative was proposed. The roadway contractor would be responsible for construction of the entire curb return and sidewalk to the PT on Boeing property, and the Boeing contractor would be responsible for paving within the road right-of-way out to the edge of the gutter apron. If this is acceptable to Boeing, it will be incorporated in the 95 percent design submittal. (Pending) D. 30 Review proposed construction interface at Boeing entrances ACTION ITEM (Boeing D. 32 WETLAND CONNECTION AT OLYMPIC PIPELINE CORRIDOR: 10/7/97: Scott asked whether the wetland connection crossing the Olympic Pipeline Corridor had been changed from a pipe to a swale and whether this had been agreed by the pipeline company. Ken will investigate. (Pending) D. 32 Review Wetland Connection at Olympic Pipeline Corridor I ACTION ITEM (City) Next Meeting: The next coordination meeting will be October 21 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Rick Ford Joe Alhadeff Tom Lee Janet Olsen(PSE) Bill Ward(SPU) Bill Cluckey(SWD) Barry Knight Gregg Zimmerman Sandra Meyer Leslie Betlach Tom Boyns Oakesdale Ave Phase 1A -- SW 16 to SW 27 1996 1997 1998 Task Start I Duration End - _-- -- _ - -- - 1 Finalize Details.of Haein`e lei ' ,96 a '" .00 d Ja1t=31-9�, Dec Feb - - n J i - - - - )� - - --ay Jun -- - Jan Mar Apr : May 1u I Aug Sep I Oct I Nov 1 ec Jan Feb ! Mar Apr M Jul Aug Sep Oct 2 TIBr1IA Desi FU din rotial b De 96 m 1 .00 Aplr25 ;T. t 3 Submtt revs I .RF , J'rospectuS� - . 7u(rtti-97 O.00 it Jugs2j D9; 0 3°'� 4 7TB/TIA Cost"'9r vat .? Jtu1=00 97 9.00' u6=;25-97 5 - Corn lete Draft_. .$;'` ;.` °kr Feta 03 97 ..DO'l! ,Mar2$-97 5 , .r.R.,,A:. __. Mat 31s9 -00,d SA Complete`andPablrll� G � a 7:97, 00"d (p=43, 6 21, 6A;=- FEIS•A Pg6ad WU =z 107 7 0 OOIsI 1 ..: E3 6 Hoatio�A � 7"= d ❑ 7 7A Shote)lu'Sn ertn Comm'enEliepod,11 Juj,21 97 0p'"d MUVOWN 7A 8�,.Re t� bnr(PMwe_zs»�. rt7d , ❑ 8 . 5.00 dw);J c2-97 A 8/B},'. Jn'"a�, °_ a �Ea. .... `' ".t fMa..2'7 . , 1'.00'd?r 1' Q2' 8B g �P1 :t s 9z 2.00'i1 &Q 8 Q ,W wi,E'U. _�-_7. k... _ 'd ';i:�... 'Eg7 W8E CF 8, 8G Liaison with Muckleshoot Tribe Sep-10-97 25.00 d Oct-14-97 8 8H_ Sect.404 comment period _ Sep-24-97 22.00 d Oct-23-97 H 8J Issue Sect.401 W.Q Cert'n(VA)OE) Oct-24-97 5.00 d Oct-30-97 p 81 8K Process Hydraulic Permit(WDFW) Oct-24-97 5.00 d_ 6ct-30-97 O 8K 8L Issue Sect.404 permit(USACE) Oct-31-97 10.00 d Nov-14-97 81. Vo d J,: 0 9 9A Mitigation Document Comment Period Jul-28-97 55.00 d, Oct-13-97 9 10 p. to 12 15 ) � ) � ( `x 39 ... 16n 3. 6 I7A U"„t _ ,T?e€t t 6 a tltall;. . I�B Pre fina l�ur� a ' M", 1 B 17C Final PS&E submittal(100%) Sep-29-97 35.00 d Nov-17-97 V C 19 Coin in Involvement Feb-03-97 200.00 d __Nov-14-97 J 19 20 ICoord.with Valley Drainage Improvements Jun-16-97 105.00 d Nov-12-97 20 21 Coord.with Boeing Longacres Office Park Jun-16-97 105.00 d Nov-12-97 21 22 Coord.with Hunter-Douglas project Jun-16-97 105.00 d Nov-12-97 22 23 Select Route for Power Pole Relocation Feb-03-97 151.00 d Sep-05-97 j 23 23A Relocation design by PSE _ Sep-08-97 39.00 d Oct-30-97 23A 238 Execute Construction Agreement with PSE Sep-08-97 49.00 d _Nov-14-97 23 23C Relocation design by SCL Sep-08-97 39.00 d Oct-30-97 23C 23D Construction/Easement Agreement with SWD _Sep-08-97 75.00 d _Dec-23-97 3D 23E Pre-order long-lead power line items Nov-17-97 40.00 d Jan-14-98 23 23F Relocate overhead power line facilities Feb-06-98 20.00 d Mar-06-98 23F 24A Right-of--way Appraisals _ Sep-02-97 29.00 d Oct-10-97 24 25 Boeing ROW Dedication Activities Oct-13-97 30.00 d Nov-24-97 5 25A Seaule W.D.ROW Acquisition Activities Oct-13-97 40.00 d Dec-09-97 25 26 Other ROW Acquisition Activities Oct-13-97 30.00 d Nov-24-97 6 27 Prepare TIBMA Construction Prospectus _Oct-13-97 12.00 d Oct-28-97 0 27 28 T16/f1A Construction$Approval Nov-25-97 10.00 d Dec-09-97 28 29 Advertise Dec-16-97 18.00 d Jan-12-98 29 30 1AN%aid,c\ccun:connact-- Jan-13-98 36.00 d Mar-05-98 30 31 Construction,S%V 16 to SW 27 Mar-10-98 145.00 d Sep-30-98 =31 31 I'rinled:Oct-09-97 1'Jpc I OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 12 weekly logs submitted B. 61 Obtain copy of USACE confirmation letter K & W (Bryce) 9/23/97 10/7/97 B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12b Channel widening layout at bridge site Entranco/City 8/12/97 9/5/97 95% submittal 10/6/97 B. 12e As-built location of insulated pipe runs Boeing/Sverdrup 9/9/97 10/14/97 B. 12f Relocate 3 power poles City (Scott)/PSE 9/23/97 10/7/97 Ongoing B. 12g Provide refined channel cross-sections Entranco 10/7/97 10/9/97 B. 13b Provide plan showing required easements Kato & Warren 9/9/97 9/12/97 Delivered 10/7/97 B. 13c Provide legal descriptions Entranco 9/9/97 TBD Delivered 9/30/97 B. 13e Clarify 35' radius requirements City (Bob) 9/23/97 10/10/97 B. 13f Revise Benaroya and SWD legal descriptions Entranco 10/7/97 10/10/97 C. 8f Draft PSE agreement for line relocation PSE 8/26/97 9/12/97 Delayed C. 8g Execute PSE relocation agreement PSE/City 9/5/97 11/15/97 C. 8j Draft SCL agreement for line relocation SPU/SCL 8/26/97 9/12/97 Delayed C. 9b Request plans of gas line extension to the south K&W /PSE (WNG) 10/7/97 10/21/97. C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 In process C. 17e Confirm proposed modification of pump vault Boeing 10/7/97 10/14/97 D. 19a Prepare draft agreement for pipeline replacement SPU/SWD 10/7/97 10/21/97 D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 In process D. 30 Review proposed construction interface at entrances Boeing 9/9/97 10/10/97 D. 32 Review wetland connection at Olympic Pipeline K&W 10/7/97 10/10/97 / r J co yl- ��8q< l ati c 12�r 41- 70 �-t7, !g w.Ar ���-- t 1 ��Y o OAKESDALE AVENUE S.W. U =s Technical Meeting Minutes -- Bi-weekly Meeting #17 ..0 September 23, 1997 Attendees: Representing Name City of Renton Lin Wilson, Joe Armstrong, Mark Pywell, Scott Woodbury, Clint Morgan Boeing Lori Pitzer r J 1 Sverdrup Jeff Schutt 4P Kato & Warren Dick Warren, Ken Kvalheim Entranco Brad Stein, Jerrod Snyder OCT b 71997 Bruce Dees & Assoc. Peter Hummel CITY OF RENTOIV A. PROTECT STATUS Alva scxEnul.E: Engineering Dept. A. 1: Project Status: • Met with Drainage District No. 1 to discuss channel widening -- September 11, 1997 • Met with Seattle Water Department to discuss protective lid -- September 11, 1997 • Issuance of JARPA public notice (USACE) -- September 23, 1997 A. 2. Project Schedule (bar chart attached): • Meet with Muckleshoot Tribe, WDFW and USACE -- week beginning 9/29/97 (delayed) • Right-of-way appraisals to be completed -- September 19, 1997 (delayed) • Review appraisals to be completed -- September 26, 1997 • Receive estimate from S.W.D. for water line replacement -- September 26, 1997 • 95% design submittal -- September 26, 1997 • Comments on 95% design submittal to Joe Armstrong-- NLT October 8, 1997 • Extended comment period for mitigation document expires -- October 13, 1997 • Meet with Seattle Public Utilities SWD to present acquisition offer -- WB September 29, 1997 • Submittal of construction funding prospectus to T.I.B. - October 28, 1997 • Execute relocation agreement with PSE -- November 15, 1997 • PS&E complete (final submittal) November 17, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 7/15/97: The Section 404 permit/JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. 8/12/97: A meeting was held on Monday, 8/11/97, with Ann Uhrich, Chief of the Environmental and Processing Section of the USACE, and Jim Green, the newly-designated project manager for the JARPA and Section 404 Permit. A target date of Friday, 8/22/97 was established for issuance of the JARPA Public Notice by the USACE. The USACE will prioritize completion of the letter confirming the wetland delineation observed in the field by Gail Terzi on 6/12/97. During the comment period, K&W will be in contact with WDFW and WDOE to resolve any issues raised by the staff of those agencies. At the end of the comment period (target date 9/22/97), Jim Green and Bryce Ecklein will review the extent of any public comments received and determine a reasonable schedule for completing work on the issuance of the USACE permit. 8/26/97: As yet, Gail has not completed the confirmation letter describing the final delineation of the wetlands. 9/9/97: Bryce has been unsuccessful in contacting Jim Green to confirm the date when the JARPA public notice will be issued. He understands that Gail Terzi (USACE) has not yet completed the confirmation letter recording the conclusions reached at the site visit on June 12. 9/23/97: Bryce Ecklein has been verbally informed by the USACE that the JARPA public notice will be dated and issued on 9/23/97. A copy r Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes September 23, 1997 of the wetland delineation confirmation letter prepared by Gail Terzi will be requested from the USACE and distributed to the project design team. (Pending) B.6g Submit weekly contact logs ACTION ITEM (K&W) B.61 Obtain copy of USACE confirmation letter ACTION ITEM (K&W) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. 7/29/97: A meeting will be held on Thursday, 7/31/97, at the Boeing construction shack to discuss trail routing, as well as fill retention options in the CSTC wetland area. 8/26/97: Scott has developed a layout of the channel widening in the area between the Oakesdale/Springbrook Creek bridge and the SW 16th Street bridge. A separate bid schedule will be established for this work. Mark Pywell indicated that the terms of the SSDP covered channel widening in the vicinity of the Oakesdale project. The types of retaining walls were discussed, with reference to a key plan produced by Entranco. Walls alongside the widened channel (Walls F and G) will be supporting cut slopes; rockery construction may be appropriate. The wall bordering the Benaroya parking lot (Wall E) should be near-vertical-faced, with a masonry finish equivalent to a "Keystone" wall. The same type of finish may be appropriate for Walls B and D, adjacent to the trail facing the Boeing CSTC parking lot. Wall C, bordering the wetland, could be a "Criblock" type, allowing plantings to be established. Wall A, at the culvert inlet, has to avoid the insulated pipe runs currently being installed by Boeing. The desired finish should replicate the masonry walls elsewhere on the CSTC site. 9/9/97: At the meeting of 9/5/97, Boeing's landscape designer (Peter Hummel) expressed a preference for "Criblock" for Wall C to allow establishment of planting on the face of the wall. Much of the discussion covered selection of an appropriate wall type for facing the near-vertical cuts of the widened Springbrook Creek channel between the Oakesdale bridge and SW 16th Street (to be funded by the Surface Water Utility, with grant support from NRCS). Scott and Brad were requested to review the costs of alternatives and furnish copies to Boeing, Peter Hummel and Leslie Betlach for review and concurrence. Jeff indicated that "as-built" locations of the insulated pipe runs affecting the layout of Wall A would be available by 9/26/97. 9/23/97: Entranco has concluded that the use of Criblock construction for Wall C would extend beyond the right-of-way and encroach upon the CSTC wetlands. Keystone type walls could be used and planter pockets incorporated. After discussion, the consensus was that the small size of the planter pockets and the need for irrigation might not result in satisfactory planting conditions. The preferable solution would be to use conventional Keystone construction and establish climbing plantings at the foot of the wall to also help diffuse the wall's appearance. Scott and Entranco have agreed that Keystone construction is appropriate for the channel widening, and will be stable under possible inundation of the wall during a 100-year flood event. It was decided Entranco will specify the type and layout of the wall design (straight faced blocks); Shapiro, in conjunction with Bruce Dees & Assoc., will coordinate the restoration planting scheme (ground based climbing cover and trees), which will be maintained by Boeing. Benaroya has requested gray colored walls. Abutments will be cast-in-place. Scott will arrange a separate meeting with Shapiro to discuss channel plantings. Scott also noted three power poles in the channel widening need to be relocated and he will be in contact with PSE regarding this. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12b Channel widening layout at bridge site ACTION ITEM (Entranco/City) B.12d Recommendations regarding channel walls ACTION ITEM (Entranco/City) B.12e As-built location of insulated pipe runs ACTION ITEM (Boeing/Sverdrup) B.12f Relocate 3 power poles ACTION ITEM (City/PSE) B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. 7/29/97: There has been delay in obtaining the title reports needed by Entranco, and Entranco has revised their target delivery date for parcel right-of-way maps to 8/15/97. A meeting will be held early next week to coordinate these activities. 8/12/97: Entranco delivered a set of draft parcel maps on 8/11. The City and Boeing will review these and give comments to Entranco. Entranco will revise the "Parcel 9" map to become two separate maps showing acquisitions from (1) Benaroya and (2) the City. Title reports for most properties will be available by 8/8/97; Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes September 23, 1997 those for the Boeing properties are more complicated, and will take longer. 8/26/97: The revised "Parcel 9" map is still awaited. Title reports have now been furnished for all but one of the properties. 9/9/97: All title reports have now been furnished. Parcel Map #9 has been revised and the complete set of parcel maps has been furnished to the appraiser, Mike Lamb. Slope easements and Temporary Construction Easements (TCEs) have yet to be defined for the appraiser's use. K&W will indicate these on a set of plans by the end of the week (9/12/97). Tom Boyns recommended that, where the road abuts potential future Boeing development, the designation of a TCE is more appropriate than a slope easement, since it is less restrictive. Jeff will review this recommendation with Rick Ford. Entranco will prepare legal descriptions of the proposed takes. Brad will advise the date these can be made available. Tom indicated that appraisals would be complete by 9/19/97; review appraisals (by Gary Aldner) one week later. The following week we should meet with Seattle Public Utilities to establish a schedule for the easement acquisition process. 9/23/97: A meeting was held with SPU (SWD) on 9/11/97. The legal descriptions have not been received. Scott will write the legal description for the drainage channel and pedestrian trail easement. Brad (Entranco), Joe, Scott and Tom Boyns will schedule a meeting to go over and clarify legal easements. Jeff Schutt requested clarification on the requirement for the 35' radius as opposed to their normal 25' radius. (Pending) B.13b Provide plan showing required easements ACTION ITEM (Kato & Warren) B.13c Provide legal descriptions ACTION ITEM (Entranco) B.13d Arrange meeting with SPU (SWD) ACTION ITEM (City) B.13e Clarify 35' radius requirements ACTION ITEM (City) B. 14 (formerly D.25) FINAL DESIGN SCOPE/ESTIMATE: 7/29/97: Barry estimated that the text detailing the work items would be completed Wednesday, to allow the City to start preparing an independent estimate of the refined cost to complete the PS&E for the project configuration now agreed upon. 8/12/97: A revised scope was presented by Barry, reflecting comments previously discussed with the City. There will be some minor revisions in the next, hopefully final, version. 8/26/97: Lin indicated that the City would have completed an independent estimate some time next week, to allow negotiation of the fee adjustment to cover Task 7 work. 9/9/97: It will be another week or so before the City is ready to discuss the estimate cost for completion of the design. Lin confirmed that work by NW Hydraulics on the channel hydraulic study should be included in K&W/Entranco's scope (preferably as a reimbursable direct cost), and would be allocated to the channel widening budget. (Pending) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. 6/3/97: Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/15/97: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. 8/26/97: Boeing and the City questioned the estimates in PSE's August 15, 1997 letter. PSE undertook to review the estimates and provide revised information by the end of the week. They will share the item-by-item detail of the estimates with Boeing and the City. Rick Ford confirmed that Boeing will not be pursuing the "Raymond option" and that PSE need only review and update their estimates for Options #2 and #4. SCL has a preliminary estimate of$52,000 for the relocation of the two poles of the Asbury-Talbot line. Bill Ward will document this within the next few days. Both PSE and SCL will prepare drafts of a suitable form of agreement to cover the relocation work, for review by the City and Boeing. 9/9/97: At a meeting on 9/5/97, PSE presented estimates for "Routes A and B", and the City and Boeing confirmed that they wished to proceed with relocation on Route B. PSE will provide written confirmation of the estimates and a preliminary draft of the agreement to cover easement requirements and responsibility for costs within the next week. We agreed a target date of 11/15/97 for executing the agreement, which should be in place before materials are r Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes September 23, 1997 ordered for the replacement line. Pending execution of the agreement, the City will authorize PSE to proceed with design at City expense by means of a letter. The City will arrange to send a set of preliminary illumination plans to PSE for coordination of the height and location of the new poles. Bill Ward informed Joe that it will be another 10 days (9/19/97) before he will have documented the estimate and prepared a draft agreement for relocation of the SCL Asbury-Talbot line. 9/23/97: Copies of illumination plans have been forwarded to PSE. Written confirmation of estimates and drafts of agreements are still awaited from PSE and SCL. (Pending) C.8f Draft agreement for line relocation ACTION ITEM: (PSE) C.8g Execute PSE relocation agreement ACTION ITEM: (PSE/City) C.8h Send illumination plans to PSE ACTION ITEM: (K&W) C.8j Estimate and draft agreement for line relocation ACTION ITEM: (SCL) C. 9. UTILITY COORDINATION: 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2/25/97: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain (PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. A meeting was held with PSE. 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27. 9/9/97: Plans were sent to PSE by K&W. Joe will follow up to obtain their conclusions. (Pending) C.9a Determine location of gas line extension to the south ACTION ITEM (City) COMMUNICATION LINES: 7/15/97: Clint will contact US West and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. 9/9/97: US West has indicated verbally that they will not route communication lines along Oakesdale. Their letter confirming this is awaited. The other utilities have not responded. A second letter will be sent out. 9/23/97: Follow-up letters have been sent out, but still no response has been received, except from USWest. (Pending) C.9f Determine communication facility needs ACTION ITEM (City) C.9h Send follow-up letters to communication utilities ACTION ITEM (City) WATER LINES (SEE ALSO ACTION ITEM D.24): 6/3/97: Kato & Warren will coordinate the issue of water line location in conjunction with their review of storm drain design and elevation. 6/10/97: It was agreed that a location 6 feet from the west curb line of Oakesdale is acceptable for the water line. The City prefers that the water line be located above the duct banks where these facilities cross. Abdoul suggested that it would be prudent for Boeing to install an empty casing for a future water line crossing Oakesdale near the south end of the practice track. The sanitary sewer within street right-of-way will be considered as a City facility; the Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes September 23, 1997 communication ducts will be Boeing property, governed by the Citywide master use permit covering Boeing utility facilities. The existing irrigation line does not have to be relocated. 6/17/97: It was agreed to place the water lines in the street, at 10 feet from the edge of curb instead of six feet, if the City's Water Utility group says okay. Joe will ask Clint to verify it's okay. 7/1/97: Sverdrup asked K&W to confirm grades on the proposed drainage lines between Stations 42 and 43, where clearance from Boeing's crossing utilities will be critical. 7/29/97: K&W will show Boeing utilities in the right-of-way on the profile sheets. 8/12/97: Barry indicated that the profiles would be revised to show the Boeing utilities by the end of the week. He will send copies to Jeff Schutt for review and verification. 8/26/97: K&W has been receiving new information from Sverdrup. Updated plans are scheduled to be completed by 8/29. 9/9/97: K&W will send a set of profiles showing Boeing utilities to Jeff Schutt for verification and review. 9/23/97: At the request of the City (Abdoul) K&W have revised the location of the water line to 12.5 feet from the curb to provide greater separation from the storm drainage facilities. (Retired) C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. 8/12/97: Ken has now received the as-builts. By the end of the week (8/15), he will examine the feasibility of maintaining access without having to relocate the whole vault and reconnect the equipment. 8/26/97: Further information has been received from Utility Vault Co. Possible options for modifying the vault so as to avoid removing and rebuilding it have yet to be developed. 9/9/97: The report is still awaited. 9/23/97: The pump vault can be reinforced externally, which would eliminate the need for relocation. Lori is concerned with safety issues for their maintenance workers and will investigate the safety aspects with her maintenance team. (Pending) C.17d Examine options to relocation of pump vault ACTION ITEM (K&W) D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 6/3/97: Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to SWD on 6/20/97. In response to SWD's reply, he forwarded additional copies of the supporting exhibits. 8/12/97: The City will transmit the drawing of the proposed protection structure (prepared by Entranco), and the parcel map prepared by K&W (after revision to eliminate the "wetland easement" and designate the "temporary construction easement" west of the ROW as "slope easement") to SPU in order to start the acquisition process. 9/9/97/; A meeting with SPU (SWD) has been arranged for 9/11/97 to discuss the protection of the 60-inch line. 9/23/97: At a meeting between the City and SWD on 9/11/97, details of the proposed protective lid were discussed SWD suggested that it might be more economical for the City and SWD to share 50:50 in the cost of replacing a portion of the pipeline with a heavier-wall section in lieu of a protective lid and undertook to obtain a cost estimate from Coluccio for the work. (Pending) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. 7/15/97: Boeing's attorneys are researching the files and will develop an opinion as to the outstanding restrictions, if any, imposed by the court orders and rulings. (Pending) D.22 Provide copy of court order ACTION ITEM (Boeing) Oakesdale Avenue S.W. Page 6 Technical Committee Meeting Minutes September 23, 1997 D. 27 MAINTENANCE OF LANDSCAPING: 8/12/97: Where Boeing will be providing landscaping behind the sidewalk as part of the BCAG development, the City understands that the plantings will be maintained by Boeing. The City wishes to determine Boeing's interest in maintaining street trees and other plantings installed by the City under the roadway project. 8/26/97: The policy issue of Boeing's possible maintenance of landscaping beyond that on Boeing property will be discussed by the Steering Committee. Details of plant location, plant selection and retaining wall face treatment will be discussed at a meeting to be held at Boeing's construction shack on Friday, September 5, 1997, at 10 AM. Representatives of City Parks, Shapiro and Bruce Dees & Associates will be present. 9/9/97: At the meeting on 9/5/97, it was agreed that landscaping treatment adjoining areas not yet developed will be minimal, i.e. erosion control only. There will be no landscape planting in the roadway median. Plantings surrounding developed Boeing property (including the CSTC created wetland) will be maintained by Boeing up to the back of the sidewalk. (Retired) D.27a Meeting to provide landscaping direction I ACTION ITEM (Boeing) D. 28 CHANNELIZATION REQUIREMENTS: 8/26/97: Kato & Warren requested the City's direction regarding the layout of channelization at the SW 16th Street intersection, and the length of turn pocket approaching SW 16th Street from the south. Bob Mahn indicated this could be furnished by the end of next week (September 5, 1997). 9/9/97: The layout at SW 16th has been furnished to K&W. Bob will provide a layout for the channelization at the main entry to the BCAG HQ building and Family Care Center. 9/23/97: The requested direction has been provided. (Retired) D. 29 PEDESTRIAN RAILINGS: 9/9/97: On the bridge, concrete barriers 2'-8" high have to be provided outboard of the sidewalks. Since striped bike lanes are provided on the roadway, the overall height of pedestrian railings is required to be 3'-6", to be obtained by the use of a 10" high aluminum rail on top of the concrete barrier. On the bridge approaches, the concrete barrier is not required. A 3'-0%high railing will be set on a 6"-high curb at the back of the sidewalk in locations where walls are used to retain the embankment fill. (Retired) D. 30 CONSTRUCTION INTERFACE AT BOEING ACCESS POINTS: 9/9/97: Typically, the limit of roadway construction scope would be at the right-of-way line. In order to avoid a construction interface in the middle of the curb return, and crossing the sidewalk diagonally, with potential impact on the curb ramp, an alternative was proposed. The roadway contractor would be responsible for construction of the entire curb return and sidewalk to the PT on Boeing property, and the Boeing contractor would be responsible for paving within the road right-of-way out to the edge of the gutter apron. If this is acceptable to Boeing, it will be incorporated in the 95 percent design submittal. (Pending) D. 30 Review proposed construction interface at Boeing entrances ACTION ITEM Boein D. 31 RENTON SUPPLEMENTAL STANDARD SPECIFICATIONS: 9/9/97: The City will furnish Kato & Warren with copies of the latest Renton Supplemental Specifications for their and Entranco's use. (Pending) D. 31 Provide K&W with copy of latest Renton Supplementals ACTION ITEM (City) Next Meeting: The next coordination meeting will be October 7 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Rick Ford Joe Alhadeff Tom Lee Janet Olsen(PSE) Bill Ward(SPU) Bill Cluckey(SWD) Gregg Zimmerman Sandra Meyer Leslie Betlach Tom Boyns Oakesdale Ave Phase 1 A -- SW 16 to SW 27 Task St ail Duration I land 1996 - 1997 -- _ --- -- - - - _ Dec tan Feb afar Apr May : Jun Jul Aug ! Sep Oct NoN Dec Jan Feb Mar Apr May Jun 1ul Aug Sep Oct l 1 i' Bcew Qt) pee d t - -- - - -- Feb-- - - - -- -- - - - N,. 2 €€ Tkst =FundmgA va( l6 Fj 3 I 4..ff TOMtr -1+ 5 5 mmen, SA - I wqph 7 ineS bstan4 t atj' _ 7 ❑ 7 7A 8t1..,N . It A 8B eebn a 9 8B It tx4n ;tom ': ay 18 WWI80 t _!? :. � ;. 8E F 8G Liaison with Muckleshoot Tribe Sep-10-97 25.00 d Oct-14-97 8 8H Sect.404 comment period Sep-24-97 22.00 d Oct-23-97 H 8.1 Issue Sect.401 W.Q Cert'n(V=E) Oct-24-97 5.00 d Oct-30-97 ❑ 8.1 8K Process Hydraulic Permit(WDFW) Oct-24-97 5.00 d Oct-30-97 ❑ 8K 8L Issue Sect.404 permit(USACE) Oct-31-97 10.00 d Nov-14-97 8 9A Mitigation Document Comment Period Jul-28-97 45.00 d Sep-29-97 9A ,d r- .- 10 2 A-It14 17B Pre-final PS&E submittal(95%) Jul-25-97 _45.00 d Sep-26-97 17B 17C Final PS&E submittal(100%.) Sep-29-97 35.00 d Nov-17-97 F C 19 Community Involvement Feb-03-97 200.00 d Nov-14-97 - --- ,-- -- - - 19 20 Coord.with Valley Drainage Improvements Jun-16-97 105.00 d Nov-12-97 [ 20 21 Coord.with Boeing Longacres Office Park Jun-16-97 105.00 d Nov-12-97 21 22 Coord.with Hunter-Douglas project Jun-16-97 105.00 d Nov-12-97 22 23 Select Route for Power Pole Relocation Feb-03-97 151.00 d §e--05-97 2 23A Relocation design by PSE Sep-08-97 39.00 d Oct-30-97 23A 23B Execute Construction Agreement with PSE _ Sep-08-97 49.00 d Nov-14-97 23 23C Relocation design by SCL Sep-08-97 39.00 d Oct-30-97 23C 23D Construction/Easement Agreement with SWD _Sep-08-97 75.00 d Dec-23-97 3D 23E Pre-order long-lead power line items Nov-17-97 40.00 d Jan-14-98 23 23F Relocate overhead power line facilities Feb-06-98 20.00 d Mar-06-98 23F 24 24A Right-of-way Appraisals Sep-02-97 20.00 d Sep-29-97 -" 24A 25 Boeing ROW Dedication Activities _Sep-30-97 30.00 d Nov-10-97 25 25A Seattle W.D.ROW Acquisition Activities _ Sep-30-97 40.00 d Nov-25-97 I 25A 26 Other ROW Acquisition Activities _ Sep-30-97 30.00 d Nov-10-97 26 27 Prepare TIBnIA Construction Prospectus Oct-13-97 12.00 d Oct-28-97 27 28 TIB/f1A Construction S Approval Nov-12-97 25.00 d Dec-17-97 2 29 Advertise Dec-24-97 18.00 d Jan-21-98 9 30 Award,execute contract Jan-22-98 40.00 d Mar-19-98 3 31 Construction,SW 16 to SW 27 Mar-24-98 145.00 d Oct-14-98 - 31 I'dutcd:Scp-22 97 Page I OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date No. Description Responsibility Assigned Due Resolution B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 10 weekly logs submitted B. 61 Obtain copy of USACE confirmation letter K & W (Bryce) 9/23/97 10/7/97 B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12b Channel widening layout at bridge site Entranco/City 8/12/97 9/5/97 Close to completion B. 12d Recommendations regarding channel walls City/Entranco 9/5/97 9/12/97 Complete 9/23/97 B. 12e As-built location of insulated pipe runs Boeing/Sverdrup 9/9/97 9/26/97 B. 12f Relocate 3 power poles City (Scott)/PSE 9/23/97 10/7/97 B. 13b Provide plan showing required easements Kato & Warren 9/9/97 9/12/97 B. 13c Provide legal descriptions Entranco 9/9/97 TBD B. 13d Arrange meeting with SPU (SWD) City (Joe) 9/9/97 9/11/97 Meeting held 9/11/97 B. 13e Clarify 35' radius requirements City 9/23/97 10/7/97 C. 8f Draft PSE agreement for line relocation PSE 8/26/97 9/12/97 C. 8g Execute PSE relocation agreement PSE/City 9/5/97 11/15/97 C. 8h Send illumination plans to PSE K&W (Entranco) 9/9/97 9/12/97 Done C. 8j Draft SCL agreement for line relocation PSE 8/26/97 9/12/97 C. 9a Determine future location of gas line extension to the K&W & Sverdrup to 7/15/97 mid-Sept. Location agreed with PSE south and advise Boeing. review and advise C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 In process C. 9h Send follow-up letters to communication utilities City (Joe, Clint) 9/9/97 9/16/97 Completed C. 9j Send set of profile sheets to Sverdrup Kato & Warren 9/9/97 9/12/97 Done C. 17d Examine options to relocation of pump vault Kato & Warren 9/12/97 8/15/97 Completed 9/23/97 D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 In process D. 27a Meeting to discuss direction for landscape designer Boeing/City 8/26/97 9/5/97 Meeting held 9/5/97 D. 30 Review proposed construction interface at entrances Boeing 9/9/97 10/7/97 Provide K&W with copy of latest Renton Supplemental City (Joe Armstrong) 9/9/97 9/12/97 Done specifications 7/2-3)q 7 CIO 147VIV\ �J7 7o 4rl5 C'o�S t c 1 / �n ors e i � to, O ,f X e, x s Oakesdale Ave Phase 1 A -- SW 16 to SW 27 1996 1997 1— 1998 Task Start Duration End ' Sep -Jan Feb ' Mar Apr May Tun—jJul _Aug I Sep Oct Dec jli----feb--iv-i-ar---,kpr---N�ay Jun Jul i Aug i Oct Nov Dec .............. ME= jowl.. OW, MWW 41.111". 5 5A 6 D E 6t 7 WIN NMi o 7A 81' W A M040 8 aw,UWO 8D 8E .................. 0 Fr WWRIFISROW — ------------ 8G 8G Liaison with Muckleshoot Tribe Sep-10-97! 25.00 d Oct-14-97 8H Sect.404 comment period Sep-24-97 22.00& Oct-23-97 SH 8J Issue Sect.401 W.Q Cert'n(VIDOE) Oct-24-97 .00 d (5ct-30-97 81 8K Process Hydraulic Permit(WDFW) Oct-24-97 5.00 d Oct-30-97 I Eii 8K 8LI 0.00'Y' 8L Issue Sect.404 permit(USACE) Oct-31-97: Nov-14-97 M M = 9 9A 9A Mitigation Document Comment Period Jul-28-97!, 45.00 d! Sep-29-97 10 P PP F 12 WA, ......... 14 15; 6 17� 17B 1 Pre-final PS&E submittal(95%) Jul-25-971 45.00 d! Sep-26-97 17B 17C jFinal PS&E submittal(1001/6) Sep-29-97 35.00 d! Nov-17-97 lic 19 Community Involvement Feb-03-971 200.00 dl Nov-14-97 19 5--=oord.with Valley Drainage Improvements Jun-16-97' 105.00 dl Nov-12-97 —21 Coord.with Boeing Longacres Office Park Jun-16-97: 105.00 d! Nov-12-97 211 Hunter-Douglas project Jun-16-971 105.00 dl Nov-12-97 j 22 23 Select Route for Power Pole Relocation Feb-03-971 15 1.00 dl Sep-05-97 23A Relocation design by PSE Se 0�8-97. 39.00 dj Oct-30-97 123A 1 23B Execute Construction Agreement with PSE Sep-08-97 49.00 d! Nov-14-97 23� 23C 23C Relocation design by SCL Sep-08-971 39.00 dl Oct-30-97 23D 23D Construction/Easement Agreement with SAID Sep-08-971 75.00 dl Dec-23-97 r Nov-17-971 40.00 d! Jan-14-98 23E Pre-order long-lead power line items 23F 1 e—b Mar-06-98 23F Relocate overhead power line facilities F 06-981 20.00 dl ti 124 24A Right-of-way Appraisals Sep-02-971 20.00 d' Sep-29.97 24A 25 1 25 Boeing ROW Dedication Activities Sep-30-97 30.00 di Nov-10-97 25A Seattle W.D.ROW Acq ' uisition Activities— Sep-30-971 40.00 dl Nov-25 I 5A 26 _1 26 'I-Other—ROW Acquisition Activities Sep-30-971 30.00 dl Nov-10-97 127 27 Prepare TIBrM Construction Prospectus Oct-13-971 12.00 dl Oct-28-97 -- 71 28 TI]BfrIA Construction S Approval Nov-12-9 25.00 di Dec-17-97 19 29 Advertise 1 Dec-24-971' 18.00 di Jan-21-98 30 Award,_execute contract Jan-22-981 40.00 dl Mar-19-98 I I l 39 31 31 -kar-24-98 145.00 dl Oct-14-98 Construction,SW 16 to SW 27 Printed: Sep-22-97 Page 1 *INV OAKESDALE AVENUE S.W. Coordination Meeting Minutes -- Bi-weekly Meeting #16 September 9, 1997 Attendees: Representine Name City of Renton Lin Wilson, Joe Armstrong, Bob Mahn, Mark Pywell, Scott Woodbury, Tom Boyns Sverdrup Jeff Schutt Kato & Warren Barry Knight Entranco Brad Stein A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Submittal of 60% bridge design plans -- August 28, 1997 • Met with PSE to receive estimates and agree relocation schedule -- September 5, 1997 • Met with METRO to discuss interaction with sewer trunk lines -- September 9, 1997 • Submittal of draft geotechnical report - Phase 2 recommendations -- September 9, 1997 A. 2. Project Schedule (bar chart attached): • Meet with Drainage District No. 1 to discuss channel widening -- September 11, 1997 • Meet with Seattle Water Department to discuss protective lid -- September 11, 1997 • Issuance of JARPA public notice (USACE) -- September 12, 1997 • Meet with Muckleshoot Tribe, WDFW and USACE -- week beginning September 15, 1997 • Right-of-way appraisals to be completed-- September 19, 1997 • Review appraisals to be completed -- September 26, 1997 • 95% design submittal -- September 26, 1997 • Extended comment period for mitigation document expires -- September 29, 1997 • Meet with Seattle Public Utilities SWD to present acquisition offer -- WB September 29, 1997 • Submittal of construction funding prospectus to T.I.B. - October 28, 1997 • Execute relocation agreement with PSE -- November 15, 1997 • PS&E complete (final submittal) November 17, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 7/15/97: The Section 404 permit / JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. 7/29/97: At the permit coordination meeting on 7/28, a target schedule for each of the required permits was discussed and agreed. The intention will be to obtain commitments at the Partnering Session scheduled for 8/5 to meeting these schedule dates. The City will ensure that Boeing and K&W receive copies of the final wetland report, the SSDP and the mitigation document. 8/12/97: A meeting was held on Monday, 8/11/97, with Ann Uhrich, Chief of the Environmental and Processing Section of the USACE, and Jim Green, the newly-designated project manager for the JARPA and Section 404 Permit. A target date of Friday, 8/22/97 was established for issuance of the JARPA Public Notice by the USACE. The City and K&W undertook to provide information and support as requested by Jim to expedite this process. The USACE will prioritize completion of the letter confirming the wetland delineation observed in the field by Gail Terzi on 6/12/97. During the comment period, K&W will be in contact with WDFW and WDOE to resolve any issues raised by the staff of those agencies. At the end of the comment period (target date 9/22/97), Jim Green and Bryce Ecklein will review the extent of any public comments received and determine a reasonable schedule for completing work on the issuance of the USACE permit. The completeness of the Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes September 9, 1997 "final wetland report" (Item B.6e) was questioned. In Mark Pywell's opinion, a draft of the "Technical Memorandum" described in the consultant's draft scope is part of the "final wetland report". Bryce will determine if and when the USACE require the Technical Memorandum and Barry will request Shapiro to prepare the draft in time to meet that requirement. In addition, he will request from Shapiro a list of issues that need to be resolved in order to proceed with the wetland mitigation plans. Upon receipt of this list, the City will give direction as to assumptions to be made in order to allow design work to proceed without risking delay to this fast-track project. Boeing and K&W have been furnished with copies of the SSDP and the mitigation document; the final wetland report will be furnished to Boeing (with a copy for the City) this week. 8/26/97: It was agreed at the permit coordination meeting on 8/25 that Bryce would ensure Jim Green (USACE) received a copy of the team's record of the field visit by Gail Terzi and Jack Kennedy on 6/12/97. As yet, Gail has not completed the confirmation letter describing the final delineation of the wetlands. The "final wetland report" consists of the material included in the JARPA; the Technical Memorandum is a document required by the City, but not the USACE, and will be included with the 95 percent design submittal. Shapiro's memorandum listing issues to be resolved was discussed. A meeting will be held to discuss plantings, including wetland plantings. 9/9/97: Bryce has been unsuccessful in contacting Jim Green to confirm the date when the JARPA public notice will be issued. He understands that Gail Terzi (USACE) has not yet completed the confirmation letter recording the conclusions reached at the site visit on June 12. At the meeting held on Friday, September 5, Curtis Lapierre (Shapiro) confirmed that he had all the information needed to proceed with plant selection. (Pending) B.6g Submit weekly contact logs ACTION ITEM (K&W) B.6k Transmit copy of 6/12 field visit to USACE ACTION ITEM (K&W) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. Scott will work directly with Ken and Brad to determine the layout of the transitions between the existing channel and the widened portion beneath the Springbrook Creek bridge, including provision for continuity of the trail system. 7/29/97: A meeting will be held on Thursday, 7/31/97, at the Boeing construction shack to discuss trail routing, as well as fill retention options in the CSTC wetland area. 8/12/97: The topic was discussed at the meeting on 7/31, as well as the 50% review meeting on 8/6. Concurrence was reached on the routing of the trails; consensus has not been reached on the preferred finish of the MSE retaining walls on the bridge approaches. Hillary will finalize the geometry of the channel crossing, and the layout of the transition to the SW 16th Street bridge crossing. After agreement of the layout with Scott, the team will recommend the scope of construction to be included in the Oakesdale project, assuming that the channel widening will be completed at a later date. 8/26/97: Scott has developed a layout of the channel widening in the area between the Oakesdale/Springbrook Creek bridge and the SW 16th Street bridge. He will work with Entranco to refine the layout and designate the construction scope that should be funded separately from the roadway project. A separate bid schedule will be established for this work. Mark Pywell indicated that the terms of the SSDP covered channel widening in the vicinity of the Oakesdale project. Bryce Ecklein will contact Jim Green (USACE) to determine if there are any limitations to be observed under the JARPA (e.g., avoiding work at or below the OHW line). The types of retaining walls were discussed, with reference to a key plan produced by Entranco. Walls alongside the widened channel (Walls F and G) will be supporting cut slopes; rockery construction may be appropriate. The wall bordering the Benaroya parking lot (Wall E) should be near- vertical-faced, with a masonry finish equivalent to a "Keystone" wall. The same type of finish may be appropriate for Walls C and D, adjacent to the trail facing the Boeing CSTC parking lot. Wall B, bordering the wetland, could be a "Criblock" type, allowing plantings to be established. Wall A, at the culvert inlet, has to avoid the insulated pipe runs currently being installed by Boeing. The desired finish should replicate the masonry walls elsewhere on the CSTC site. Further discussion will continue at the meeting to be held 9/5/97. 9/9/97: At the meeting of 9/5/97, Boeing's landscape designer (Peter Hummel) expressed a preference for "Criblock" for Wall C to allow establishment of planting on the face of the wall. Much of the discussion covered selection of an appropriate wall type for facing the near-vertical cuts of the widened Springbrook Creek channel between the Oakesdale bridge and SW 16th Street (to be funded by the Surface Water Utility, with grant support from NRCS). Scott and Brad were requested to review the costs of alternatives and furnish copies to Boeing, Peter Hummel and Leslie Betlach for review and concurrence. Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes September 9, 1997 Brad estimated that findings and recommendations could be ready by the end of the week (9/12/97). He was still awaiting information from Criblock on the design parameters for Criblock walls with a near-vertical face, necessary to keep the structure within the roadway right-of-way and avoid additional wetland impacts. Jeff indicated that "as-built" locations of the insulated pipe runs affecting the layout of Wall A would be available by 9/26/97. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12b Channel widening layout at bridge site ACTION ITEM (Entranco/City) B.12c Boeing preference regarding MSE wall finish ACTION ITEM (Boeing) B.12d Recommendations regarding channel walls ACTION ITEM (City/Entranco) B.12e As-built location of insulated pipe runs I ACTION ITEM (Boeing/Sverdrup) B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. 7/29/97: There has been delay in obtaining the title reports needed by Entranco, and Entranco has revised their target delivery date for parcel right-of-way maps to 8/15/97. A meeting will be held early next week to coordinate these activities. 8/12/97: Entranco delivered a set of draft parcel maps on 8/11. The City and Boeing will review these and give comments to Entranco. Entranco will revise the "Parcel 9" map to become two separate maps showing acquisitions from (1) Benaroya and (2) the City. Title reports for most properties will be available by 8/8/97; those for the Boeing properties are more complicated, and will take longer. 8/26/97: The revised "Parcel 9" map is still awaited. Title reports have now been furnished for all but one of the properties. 9/9/97: All title reports have now been furnished. Parcel Map #9 has been revised and the complete set of parcel maps has been furnished to the appraiser, Mike Lamb. Slope easements and Temporary Construction Easements (TCEs) have yet to be defined for the appraiser's use. K&W will indicate these on a set of plans by the end of the week (9/12/97). Tom Boyns recommended that, where the road abuts potential future Boeing development, the designation of a TCE is more appropriate than a slope easement, since it is less restrictive. Jeff will review this recommendation with Rick Ford. Entranco will prepare legal descriptions of the proposed takes. Brad will advise the date these can be made available. Tom indicated that appraisals would be complete by 9/19/97; review appraisals (by Gary Aldner) one week later. The following week we should meet with Seattle Public Utilities to establish a schedule for the easement acquisition process. (Pending) B.13 Provide ROW parcel maps ACTION ITEM (Kato &Warren) B.13a Provide parcel title reports (was C 17d) ACTION ITEM (City) B.13b Provide plan showing required easements ACTION ITEM (Kato &Warren) B.13c Provide legal descriptions ACTION ITEM (Entranco) B.13d Arrange meeting with SPU (SWD) ACTION ITEM (City) B. 14 (formerly D.25) FINAL DESIGN SCOPE/ESTIMATE: 7/29/97: Barry estimated that the text detailing the work items would be completed Wednesday, to allow the City to start preparing an independent estimate of the refined cost to complete the PS&E for the project configuration now agreed upon. 8/12/97: A revised scope was presented by Barry, reflecting comments previously discussed with the City. There will be some minor revisions in the next, hopefully final, version. 8/26/97: Lin indicated that the City would have completed an independent estimate some time next week, to allow negotiation of the fee adjustment to cover Task 7 work. 9/9/97: It will be another week or so before the City is ready to discuss the estimate cost for completion of the design. Lin confirmed that work by NW Hydraulics on the channel hydraulic study should be included in K&W/Entranco's scope (preferably as a reimbursable direct cost), and would be allocated to the channel widening budget. (Pending) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. 6/3/97: Lin Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes September 9, 1997 indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/15/97: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. The next meeting with PSE has been scheduled for Monday 7/21, at 1:00 PM. 8/12/97: Rick Ford has indicated verbally that Boeing will not be pursuing the "Raymond option". The City is still waiting for revised estimates from PSE for the "5-lane" relocation option (reusing existing conductors) and for SPU (SCL)'s estimate. Joe will follow up with Janet Olsen (PSE) and Bill Ward (SPU/SCL). 8/26/97: Boeing and the City questioned the estimates in PSE's August 15, 1997 letter. PSE undertook to review the estimates and provide revised information by the end of the week. They will share the item-by-item detail of the estimates with Boeing and the City. Rick Ford confirmed that Boeing will not be pursuing the "Raymond option" and that PSE need only review and update their estimates for Options #2 and #4. SCL has a preliminary estimate of $52,000 for the relocation of the two poles of the Asbury-Talbot line. Bill Ward will document this within the next few days. Both PSE and SCL will prepare drafts of a suitable form of agreement to cover the relocation work, for review by the City and Boeing. 9/9/97: At a meeting on 9/5/97, PSE presented estimates for "Routes A and B", and the City and Boeing confirmed that they wished to proceed with relocation on Route B. PSE will provide written confirmation of the estimates and a preliminary draft of the agreement to cover easement requirements and responsibility for costs within the next week. We agreed a target date of 11/15/97 for executing the agreement, which should be in place before materials are ordered for the replacement line. Pending execution of the agreement, the City will authorize PSE to proceed with design at City expense by means of a letter. The City will arrange to send a set of preliminary illumination plans to PSE for coordination of the height and location of the new poles. Bill Ward informed Joe that it will be another 10 days (9/19/97) before he will have documented the estimate and prepared a draft agreement for relocation of the SCL Asbury-Talbot line. (Pending) C.8e Review and update estimates ACTION ITEM: (PSE) C.8f Draft agreement for line relocation ACTION ITEM: (PSE) C.8g Execute PSE relocation agreement ACTION ITEM: (PSE/City) C.8h Send illumination plans to PSE ACTION ITEM: (K&W) C.8j Estimate and draft agreement for line relocation I ACTION ITEM: (SCL) C. 9. UTILITY COORDINATION: Boeing will approach the water and sewer utilities regarding relocation needs. 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2/25/97: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain (PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. A meeting was held with PSE. 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes September 9, 1997 provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27. 9/9/97: Plans were sent to PSE by K&W. Joe will follow up to obtain their conclusions. (Pending) C.9a Determine location of gas line extension to the south ACTION ITEM (City) C.9b Send set of plans to PSE (Gas) ACTION ITEM (K&W) COMMUNICATION LINES: 7/15/97: Clint will contact USWest and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. 9/9/97: USWest has indicated verbally that they will not route communication lines along Oakesdale. Their letter confirming this is awaited. The other utilities have not responded. A second letter will be sent out. (Pending) C.9f Determine communication facility needs ACTION ITEM (City) C.9h Send follow-up letters to communication utilities ACTION ITEM (City) WATER LINES (SEE ALSO ACTION ITEM D.24): 6/3/97: Kato & Warren will coordinate the issue of water line location in conjunction with their review of storm drain design and elevation. 6/10/97: The A-2 alignment still awaits official approval by the permit agencies, but should be adopted as the basis for design. The alignment will affect Boeing's proposed location for the 12-inch water line and other utility runs such as the sanitary sewer and communication ducts. It was agreed that a location 6 feet from the west curb line of Oakesdale is acceptable for the water line. The City prefers that the water line be located above the duct banks where these facilities cross. Abdoul suggested that it would be prudent for Boeing to install an empty casing for a future water line crossing Oakesdale near the south end of the practice track. The sanitary sewer within street right-of-way will be considered as a City facility; the communication ducts will be Boeing property, governed by the Citywide master use permit covering Boeing utility facilities. The existing irrigation line does not have to be relocated. 6/17/97: Lin clarified that an acceptable drainage system has now been established and the invert crossings indicated on the plans are good. Rick asked for clarification as to which of Boeing's proposed utility facilities need to be re-designed, and if the City wanted the gas and sewer lines in the street. A conflict exists at station 30. Barry pointed out that it would save a lot of time, and be much easier, for Boeing to determine which of their items were in conflict with the City's proposed utility runs. At the same time, Boeing could make a judgment call as to the best routing arrangements/changes to avoid the conflicts which could then be discussed with Kato and Warren. It was agreed to place the water lines in the street, at 10 feet from the edge of curb instead of six feet, if the City's Water Utility group says okay. Joe will ask Clint to verify it's okay. 7/1/97: Sverdrup asked K&W to confirm grades on the proposed drainage lines between Stations 42 and 43, where clearance from Boeing's crossing utilities will be critical. 7/29/97: K&W will show Boeing utilities in the right-of-way on the profile sheets. . 8/12/97: Barry indicated that the profiles would be revised to show the Boeing utilities by the end of the week. He will send copies to Jeff Schutt for review and verification. 8/26/97: K&W has been receiving new information from Sverdrup. Updated plans are scheduled to be completed by 8/29. 9/9/97: K&W will send a set of profiles showing Boeing utilities to Jeff Schutt for verification and review. (Retired) C.9g Show Boeing utilities on profile sheets ACTION ITEM (Kato & Warren) C.9j Send set of profile sheets to Sverdrup ACTION ITEM (Kato & Warren) C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. 8/12/97: Ken has now received the as-builts. By the end of the week (8/15), he will examine the feasibility of Oakesdale Avenue S.W. Page 6 Technical Committee Meeting Minutes September 9, 1997 maintaining access without having to relocate the whole vault and reconnect the equipment. 8/26/97: Further information has been received from Utility Vault Co. Possible options for modifying the vault so as to avoid removing and rebuilding it have yet to be developed. 9/9/97: The report is still awaited. (Pending) C.17d Examine options to relocation of pump vault ACTION ITEM (K&W) D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 5/20/97: Lin is looking for a parcel map from Kato & Warren. Bob will research information on the proposed utility crossing(s). 6/3/97: Kato & Warren provided a map showing the parcel affected. Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to S.W.D. on 6/20/97. In response to S.W.D.'s reply, he forwarded additional copies of the supporting exhibits. 7/15/97: K&W will furnish a drawing showing the drain line crossing of the SWD line by 7/17 for discussion with SWD. 7/29/97: The drain line crossing is shown on the 50% design submittal. 8/12/97: The City will transmit the drawing of the proposed protection structure (prepared by Entranco), and the parcel map prepared by K&W (after revision to eliminate the "wetland easement" and designate the "temporary construction easement" west of the RoW as "slope easement") to SPU in order to start the acquisition process. 9/9/97/; A meeting with SPU (SWD) has been arranged for 9/11/97 to discuss the protection of the 60-inch line. (Pending) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. 7/15/97: Boeing's attorneys are researching the files and will develop an opinion as to the outstanding restrictions, if any, imposed by the court orders and rulings. (Pending) D.22 Provide copy of court order ACTION ITEM (Boeing) D. 26 ACCESS TO ADJOINING DEVELOPMENT: 8/12/97: In order to proceed with PS&E, the designer needs to provide for access to adjoining Boeing parcels where future development has been defined. This has been done for the BCAG HQ, but we await information regarding the Family Care Center. Elsewhere, if access locations have not been defined, it will probably be best to construct normal curb, gutter and sidewalk at this time. 8/26/97: The main access to the Family Care Center will be directly across from the main entrance to the BCAG parking lot. The entry should have the same configuration as that to the BCAG parking lot. The layout at SW 19th has not yet been determined. As a basis for design, the team will provide for the installation of conduit and junction boxes for future traffic and/or pedestrian signals at both locations. The south entry to the Family Care Center will also serve as a fire access for the Hunter-Douglas property. Boeing will provide details as soon as they are available. South of BCAG, uninterrupted curb and sidewalk will be constructed. 9/9/97: The information has been provided. (Retired) D.26 Define locations of access to future Boeing developments I ACTION ITEM (Boeing) D. 27 MAINTENANCE OF LANDSCAPING: 8/12/97: Where Boeing will be providing landscaping behind the sidewalk as part of the BCAG development, the City understands that the plantings will be maintained by Boeing. The City wishes to determine Boeing's interest in maintaining street trees and other plantings installed by the City under the roadway project. 8/26/97: The policy issue of Boeing's possible maintenance of landscaping beyond that on Boeing property will be discussed by the Steering Committee. Details of plant location, plant selection and retaining wall face treatment will be discussed at a meeting to be held at Boeing's construction shack on Friday, September 5, 1997, at 10 AM. Representatives of City Parks, Shapiro and Oakesdale Avenue S.W. Page 7 Technical Committee Meeting Minutes September 9, 1997 Bruce Dees & Associates will be present. 9/9/97: At the meeting on 9/5/97, it was agreed that landscaping treatment adjoining areas not yet developed will be minimal, i.e. erosion control only. There will be no landscape planting in the roadway median. Plantings surrounding developed Boeing property (including the CSTC created wetland) will be maintained by Boeing up to the back of the sidewalk. (Pending) D.27 Consider willingness to maintain landscaping ACTION ITEM (Boeing) D.27a Meeting to provide landscaping direction ACTION ITEM (Boeing) D. 28 CHANNELIZATION REQUIREMENTS: 8/26/97: Kato & Warren requested the City's direction regarding the layout of channelization at the SW 16th Street intersection, and the length of turn pocket approaching SW 16th Street from the south. Bob Mahn indicated this could be furnished by the end of next week (September 5, 1997). 9/9/97: The layout at SW 16th has been furnished to K&W. Bob will provide a layout for the channelization at the main entry to the BCAG HQ building and Family Care Center. (Pending) D.28 Provide channelization layout at SW 16th St., etc. ACTION ITEM (City) D. 29 PEDESTRIAN RAILINGS: 9/9/97: On the bridge, concrete barriers 2'-8" high have to be provided outboard of the sidewalks. Since striped bike lanes are provided on the roadway, the overall height of pedestrian railings is required to be 3'-6", to be obtained by the use of a 10" high aluminum rail on top of the concrete barrier. On the bridge approaches, the concrete barrier is not required. A 3'-0"-high railing will be set on a 6"-high curb at the back of the sidewalk in locations where walls are used to retain the embankment fill. (Pending) D. 30 CONSTRUCTION INTERFACE AT BOEING ACCESS POINTS: 9/9/97: Typically, the limit of roadway construction scope would be at the right-of-way line. In order to avoid a construction interface in the middle of the curb return, and crossing the sidewalk diagonally, with potential impact on the curb ramp, an alternative was proposed. The roadway contractor would be responsible for construction of the entire curb return and sidewalk to the PT on Boeing property, and the Boeing contractor would be responsible for paving within the road right-of-way out to the edge of the gutter apron. If this is acceptable to Boeing, it will be incorporated in the 95 percent design submittal. (Pending) D. 31 RENTON SUPPLEMENTAL STANDARD SPECIFICATIONS: 9/9/97: The City will furnish Kato & Warren with copies of the latest Renton Supplemental Specifications for their and Entranco's use. (Pending) D. 31 Provide K&W with copy of latest Renton Supplementals I ACTION ITEM (City) Next Meeting: The next coordination meeting will be September 23 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Rick Ford Joe Alhadeff Tom Lee Janet Olsen(PSE) Bill Ward(SPU) Gregg Zimmerman Sandra Meyer Leslie Betlach Oakesdale Ave Phase 1A -- SW 16 to SW 27 # Task Stan Duration End 1996 1997 1998 Dec Jan Feb Mar Apr May Jun Jul AugSep Oct Nov Dec Jan Feb Mar Apr May Jun Jul AugSep Oct Nov ::.,.. ,...bf� '... ??� .... :� ... ':•' :;.Y::YYYYY�;Y:Y:;,,,Y;,.;:;::�!' `.:?#:`:.,.:,...;..,Y:t�;t.,.•,•:ti:. 1 2,»>:•;3:'i8t731.c£>e43 i?' ;ti' Ctiti:3Pi�'tSSI ' �'. :r: ! •':::;•�1 ?•Wt4�+ 3 35:z::Yz Ya„Y;a:x;: YaY;YYZYi:zzYYYz::z Y<Y::3' ft 5 •`.:: : .' . SA „, 6 Ei:t:.............. 7 7A t: ....aetE3�tt11r :: i34lAtb1 + <iii: $}tii? .: :ems: . ...:........ .• G:EY:;Y•':i:;:;:i<ii•':�:31 Q! :<Y;'::� Wi ...:r>:. ..:••.,.,,,..•:.,:..,':.,. .: `....,.....""'YY:YYYYYYYY•:YYYYYYYYYYYY't•:YY;:,...,':... ON B 8 OWN.SECiE.: ii>L k :i#iiiYY<iYi::3uiti 3(i 57 iiiiY'Sc3T ii1 '::; E 8F Issue public notice SA Jul-14-97 42.00 d Se 10-97 SF 8G Liaison with Muckleshoot Tribe Se 11-97 25.00 d Oct-15-97 8 8H Sect.404 comment period Se 11-97 22.00 d Oct-10-97 H 8J Issue Sect.401 W.Q Certh VDOE) Oct-13-97 15.00 d Oct-31-97 8J 8K i Process Hydraulic Permit Oct-13-97 10.00 d Oct-24-97 K 8L Issue Sect.404 unit SAC Nov-03-97 y1.�0,.00 d Nov-17-97L 8 rizYYY,Y iYY<::aiziz?•':iiiiiizi Y':"fitf 't Y Yi�f is ii ` '.8:. 9 9A Miti lion Doctunent Comment Period Jul-28-97 45.00 d Se 29-97 9A ...,..: :•„•:.,••:,,....,,•:.,•::•.::.,a aaaaax,aY•:.>;YY.;;..,`YYYY.;h,Y,,;,,;,.„.a .... •:x..aa , :.,...,.... 10 }:;Y{...........:}::x:::•ia•:{tom":{t:K,xx»,x'» ,t..,.;M1,aY,...•::Yit;i.... x �i, „YYY »a�Y.,:,t "v. iYYYY:: ♦y 414 'YY, a,„aY Yaa ....:.., •:.,....,.:a::• s::::::• ...,,•..,•.,,•,.,x,:,a,as,,.....,..,,..,,:...,,........,:.,.:.:.,,.•f ,. ��:E<i �•:��• Y,�;„�ziii�z?iii`>:#iieii?ii?:zip?��tii?i�:i?•' iY:.;,.,.,,.., W 15 17A to Bridge Design Plans 60•/.submittal Jul-25-97 25.00 d Au -28-97 7A 17B Pre-fmal PS&E submittal 951% Jul-25-971 45.00 d Se 26-97 -71 l7B 17C Final PS&E submittal 100Y. S 29-97 35.00 d Nov-17-97 1 C 19 Community Involvement Feb-03-97 200.00 d Nov-14-97 19 20 Coord.with Valley Drainage Improvements Jun-16-97 105.00 d Nov-12-97 0 21 Coord.with Boeing Longacres Office Park Jun-16-97 105.00 d Nov-12-97 1 22 Coord.with Hunter-Douglas project Jun-16-97 105.00 d Nov-12-97 2 23 Select Route for Power Pole Relocation Feb-03-971 151.00 d Se 5-97 23 23A Relocation design by PSE Se 08-97 39.00 di Oct-30-97 23 23B Execute Construction Agreement with PSE Se 8-97 49.00 d Nov-14-97 Z33 23C Relocation design by SCL Se 8-97 39.00 d Oct-30-97 23 23D Construction/Easement Amement with SWD Se 08-97 75.00 d Dec-23-97 31) 23E Pre-order long-lead power line items Nov-17-97 40.00 d Jan-14-98 23 23F Relocate overhead power line facilities Feb-06-98 20.00 d Mar-06-98 23F 24 Right-of-Way Plans Jun-16-97 39.00 d Aug-08-971 24 25 Boeing ROW Dedication Activities Aug-11-97 60.00 d Nov-03-97 2 25A Seattle W.D.ROW Acquisition Activities A -11-97 60.00 d Nov-03-97 2 26 Other ROW Acquisition Activities A -11-97 60.00 d Nov-03-97 2 27 Prepare TIBfTlA Construction Prospectus Oct-13-97 12.00 d Oct-28-97 7 28 TJB/1TA Construction$Approval Oct-29-97 20.00 d Nov-26-97 28 29 Advertise Dec-04-971 23.00 d I Jan-07-98 29 30 Award,execute contract Jan-08-981 40.00 d I Mar-06-98 30 31 Construction,SW 16 to SW 27 1 Mar-11-981 145.00 d Oct-01-9RI 31 Printed:Sep-05-97 Page I OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date No. Description Responsibility Assigned Due Resolution B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 6 weekly logs submitted B. 6k Transmit copy of 6/12 field visit to USACE K & W (Bryce) 8/26/97 9/2/97 B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12b Channel widening layout at bridge site Entranco/City 8/12/97 9/5/97 In process B. 12c Boeing preference regarding MSE wall finish Boeing 8/12/97 8/19/97 Complete 9/5/97 B. 12d Recommendations regarding channel walls City/Entranco 9/5/97 9/12/97 B. 12e As-built location of insulated pipe runs Boeing/Sverdrup 9/9/97 9/26/97 B. 13 Provide ROW parcel maps K&W (Entranco) 6/17/97 8/29/97 Draft completed 8/11/97 B. 13a Provide parcel title reports City (Joe/Tom B.) 6/17/97 8/15/97 In process; delayed B. 13b Provide plan showing required easements Kato & Warren 9/9/97 9/12/97 B. 13c Provide legal descriptions Entranco 9/9/97 TBD B. 13d Arrange meeting with SPU (SWD) City (Joe) 9/9/97 9/11/97 C. 8e Review and update estimate for Options N2 and N4 PSE 8/26/97 8/29/97 C. 8f Draft PSE agreement for line relocation PSE 8/26/97 9/12/97 C. 8g Execute PSE relocation agreement PSE/City 9/5/97 11/15/97 C. 8h Send illumination plans to PSE K&W (Entranco) 9/9/97 9/12/97 C. 8j Draft SCL agreement for line relocation PSE 8/26/97 9/12/97 C. 9a Determine future location of gas line extension to the south K&W & Sverdrup to 7/15/97 mid-Sept. Location agreed with PSE and advise Boeing. review and advise C. 9b Send set of plans to PSE(Gas) Kato &Warren 7/29/97 8/15/97 Completed C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 In process C. 9g Show Boeing utilities on profile sheets Kato &Warren 7/29/97 8/29/97 Completed C. 9h Send follow-up letters to communication utilities City (Joe, Clint) 9/9/97 9/16/97 C. 9j Send set of profile sheets to Sverdrup Kato &Warren 9/9/97 9/12/97 C. 17d Examine options to relocation of pump vault Kato &Warren 9/12/97 8/15/97 In process D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 In process D. 26 Define locations of access to future developments Boeing 8/12/97 8/19/97 Information provided D. 27 Consider willingness to maintain landscaping Boeing 8/12/97 8/26/97 Resolved D. 27a Meeting to discuss direction for landscape designer Boeing/City 8/26/97 9/5/97 Meeting held 9/5/97 D. 28 Provide channelization layout at SW 16th Street, etc. City (Bob Mahn) 8/26/97 9/5/97 See minutes D. 31 Provide K&W with copy of latest Renton Supplementals City (Joe Armstrong) 9/9/97 9/12/97 (-ApcMe �a g _ f Sr re a SAS ! CC J Oakesdale Ave Phase 1A -- SW 16 to SW 27 1-14 Task Start Duration End 19961 1997 1998 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Sep Oct Nov ...04...... .. ........... .... ..... . . . . ........... .......... .. 1............ ... ------- ----- --- 3 % ............... ........Nf%." --------------- ',ffi*1""1 -1. 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Ccr*i(WDOE) Oct-13-97 15.00 d Oct-31-97 81 8K Process Hydraulic Permit(WDFW) Oct-13-97 10.00 d Oct-24-97 K �8L Issue Sect.404 permit(USACE) Nov-03-97 10.00 d Nov-17-97 81, A ion Document Comment Period Jul-28-97 45.00 d Sep-29-97 9A 10 .... ....... %-%% ...................... ....... WIN Kr 12 14 n w 15 N�Alm 6..................... %X.`%M zM%.%%%%% .... z 17A Update Bridge Design Plans(600/9 submittal) Jul-25-97 25.00 d Aug-28-9 7A 17B Pre-final PS&E submittal(95%) Jul-25-97 45.00 d Sep-26-9 17B Feb 6 ............. %8 H 17C Final PS&E submittal(100%) Sep-29-97 35.00 d Nov-17-971 7A 17B Y C 19 Community Involvement Feb-03-97 200.00 d Nov-14-97 1 19 20 Coord.with Valley Drainage Improvements Jun-16-97 105.00 d Nov-12-97 !0 21 Coord.with Boeing Longacres Office Park Jun-16-97 105.00 d Nov-12-97 22 Coord.with Hunter-Douglas project Jun-16-97 105.00 d Nov-12-97 22 23 Select Route for Power Pole Relocation Feb-03-97 151.00 d Sep-05-971 23A Relocation design by PSE Sep-08-97 39.00 d Oct-30-97 23B Execute Construction Agreement with PSE Sep-08-97 49.00 d Nov-14-97 3 23C Relocation design by SCL Sep-08-97 39.00 d Oct-30-97 23D Construction/Easement Agreement with SWD Sep-08-97 75.00 d Dec-23-97 23D 23E Pre-order long-lead power line items Nov-17-97 40.00 d Jan-14-98 23E 23F Relocate overhead power line facilities Feb-06-98 20.00 d Mar-06-98 23F 24 Right-of-Way Plans Jun-16-97 39.00 d Aug-08-97 24 25 Boeing ROW Dedication Activities Aug-1 1-97 60.00 d, Nov-03-97 2 25A Seattle W.D.ROW Acquisition Activities Aug-11-97 60.00 d Nov-03-97 2 26 Other ROW Acquisition Activities Aug-1 1-97 60.00 d Nov-03-97 2 27 Prepare TDBfM Construction Prospectus Oct-13-97 12.00 d Oct-28-97 7 28 TM/TlA Construction$Approval Oct-29-97 20.00 d Nov-26-97 28 29 29 Advertise Dec-04-97 23.00 d Jan-07-98 30 Award,execute contract ' Jan-08-98 40.00 d Mar-06-98 30 31 31 Construction,SW 16 to SW 27 Mar-1 1-98 145.00 d� Oct-01-98 Printed: Sep-05-97 Page 1 r - - _ -- - --- rd�� ����(� , ��- e'� ram►.w�-,�,Q w-� - ,� �,,�.�,.. f i i V-5 Z"-Y.(/,oSG.q1c;>f Zf o AO 4.v 77/�C 4C54 - moo 4S4 -022.� Cat s '_A���;�=� c'vHtAF> (Ifl ✓ETt' fTr Svt ')r:2 7-1 Z77- 5. 4-5 27I- `�' Ken kva( kf rryt Kalb -R, 4-4--b~ 4-206 �7 7 5Y - 7 2 3 DWG. 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(6, Coordination Meeting Minutes -- Bi-weekly Meeting #15 August 26, 1997 Attendees: Representing Name City of Renton Lin Wilson, Joe Armstrong, Bob Mahn, Mark Pywell, Scott Woodbury The Boeing Company Rick Ford Seattle City Light Bill Ward, Cindy Wright Puget Sound Energy Janet Olsen, Gerry Hagen Sverdrup Jeff Schutt Kato &Warren Barry Knight Entranco Brad Stein, Hillary Stibbard-Terrell S N��� Gem 0 erR A. PROJECT STATUS AND SCHEDULE: �rg�re A. 1: Project Status: • Updated JARPA exhibits submitted to USACE for incorporation in public notice --August 25, 1997 A. 2. Project Schedule (bar chart attached): • Submittal of 60% bridge design plans -- August 28, 1997 • Issuance of JARPA public notice(USACE) --September 5, 1997 • Meet with Muckleshoot Tribe, WDFW and USACE --week beginning September 15, 1997 • 95% design submittal --September 26, 1997 • Comment period for mitigation document expires --September 29, 1997 • Submittal of construction funding prospectus to T.I.B. - October 28, 1997 • PS&E complete (final submittal) November 17, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 7/15/97: The Section 404 permit / JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. 7/29/97: At the permit coordination meeting on 7/28, a target schedule for each of the required permits was discussed and agreed. The intention will be to obtain commitments at the Partnering Session scheduled for 8/5 to meeting these schedule dates. The City will ensure that Boeing and K&W receive copies of the final wetland report, the SSDP and the mitigation document. 8/12/97: A meeting was held on Monday, 8/11/97, with Ann Uhrich, Chief of the Environmental and Processing Section of the USACE, and Jim Green, the newly-designated project manager for the JARPA and Section 404 Permit. A target date of Friday, 8/22/97 was established for issuance of the JARPA Public Notice by the USACE. The City and K&W undertook to provide information and support as requested by Jim to expedite this process. The USACE will prioritize completion of the letter confirming the wetland delineation observed in the field by Gail Terzi on 6/12/97. During the comment period, K&W will be in contact with WDFW and WDOE to resolve any issues raised by the staff of those agencies. At the end of the comment period (target date 9/22/97), Jim Green and Bryce Ecklein will review the extent of any public comments received and determine a reasonable schedule for completing work on the issuance of the USACE permit. The completeness of the "final wetland report" (Item B.6e) was questioned. In Mark Pywell's opinion, a draft of the "Technical Memorandum" described in the consultant's draft scope is part of the "final wetland report". Bryce will determine if and when the USACE require the Technical Memorandum and Barry will request Shapiro to prepare the draft in time to meet that requirement. In addition, he will request from Shapiro a list of issues that need to be resolved in order to proceed with the wetland mitigation plans. Upon receipt of this list, the City will give direction as to assumptions to be made in order to allow design work to proceed without Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes August 12, 1997 risking delay to this fast-track project. Boeing and K&W have been furnished with copies of the SSDP and the mitigation document; the final wetland report will be furnished to Boeing (with a copy for the City) this week. 8/26/97: It was agreed at the permit coordination meeting on 8/25 that Bryce would ensure Jim Green (USACE) received a copy of the team's record of the field visit by Gail Terzi and Jack Kennedy on 6/12/97. As yet, Gail has not completed the confirmation letter describing the final delineation of the wetlands. The "final wetland report" consists of the material included in the JARPA; the Technical Memorandum is a document required by the City, but not the USACE, and will be included with the 95 percent design submittal. Shapiro's memorandum listing issues to be resolved was discussed. A meeting will be held to discuss plantings, including wetland plantings. (see Item D.27) (Pending) B.6g Submit weekly contact logs ACTION ITEM & B.6j Prepare memo listing wetland issues ACTION TEEM (Shapiro) B.6k Transmit copy of 6/12 field visit to USACE ACTION ITEM & B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. 7/1/97: (from C.17) Entranco gave Scott an exhibit and graphic file defining the channel alignment used for locating the Springbrook Creek bridge. 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. Scott will work directly with Ken and Brad to determine the layout of the transitions between the existing channel and the widened portion beneath the Springbrook Creek bridge, including provision for continuity of the trail system. 7/29/97: A meeting will be held on Thursday, 7/31/97, at the Boeing construction shack to discuss trail routing, as well as fill retention options in the CSTC wetland area. 8/12/97: The topic was discussed at the meeting on 7/31, as well as the 50% review meeting on 8/6. Concurrence was reached on the routing of the trails; consensus has not been reached on the preferred finish of the MSE retaining walls on the bridge approaches. Hillary will finalize the geometry of the channel crossing, and the layout of the transition to the SW 16th Street bridge crossing. After agreement of the layout with Scott, the team will recommend the scope of construction to be included in the Oakesdale project, assuming that the channel widening will be completed at a later date. 8/26/97: Scott has developed a layout of the channel widening in the area between the Oakesdale/Springbrook Creek bridge and the SW 16th Street bridge. He will work with Entranco to refine the layout and designate the construction scope that should be funded separately from the roadway project. A separate bid schedule will be established for this work. Mark Pywell indicated that the terms of the SSDP covered channel widening in the vicinity of the Oakesdale project. Bryce Ecklein will contact Jim Green (USACE) to determine if there are any limitations to be observed under the JARPA (e.g., avoiding work at or below the OHW line). The types of retaining walls were discussed, with reference to a key plan produced by Entranco. Walls alongside the widened channel (Walls F and G) will be supporting cut slopes; rockery construction may be appropriate. The wall bordering the Benaroya parking lot (Wall E) should be near-vertical-faced, with a masonry finish equivalent to a "Keystone" wall. The same type of finish may be appropriate for Walls C and D, adjacent to the trail facing the Boeing CSTC parking lot. Wall B, bordering the wetland, could be a "Criblock" type, allowing plantings to be established. Wall A, at the culvert inlet, has to avoid the insulated pipe runs currently being installed by Boeing. The desired finish should replicate the masonry walls elsewhere on the CSTC site. Further discussion will continue at the meeting to be held 9/5/97. (see Item D.27) (Pending) B.12 Permit coordination ACTION IWM (City) B.12b Channel widening layout at bridge site ACTION ITEM (Entranco/City) B.12c Boeing preference regarding MSE wall finish ACTION ITEM (Boeing) B. 13 RIGHT-OF-WAY: 6/17/97: Kato &Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. 7/29/97: There has been delay in obtaining the title reports needed by Entranco, and Entranco has revised their target delivery date for parcel right-of-way maps to 8/15/97. A meeting will be held early next week to coordinate these activities. 8/12/97: Entranco delivered a set of draft parcel maps on 8/11. The City and Boeing will review these and Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes August 12, 1997 give comments to Entranco. Entranco will revise the "Parcel 9" map to become two separate maps showing acquisitions from(1) Benaroya and(2) the City. Title reports for most properties will be available by 8/8/97; those for the Boeing properties are more complicated, and will take longer. 8/26/97: The revised "Parcel 9" map is still awaited. Title reports have now been furnished for all but one of the properties. (Pending) B.13 Provide ROW parcel maps I ACTION ITEM Kato&Warren B.13a Provide parcel title reports(was C 17d) I ACTION ITEM (City) B. 14 (formerly D.25) FINAL DESIGN SCOPE/ESTIMATE: 7/29/97: Barry estimated that the text detailing the work items would be completed Wednesday, to allow the City to start preparing an independent estimate of the refined cost to complete the PS&E for the project configuration now agreed upon. 8/12/97: A revised scope was presented by Barry, reflecting comments previously discussed with the City. There will be some minor revisions in the next, hopefully final, version. 8/26/97: Lin indicated that the City would have completed an independent estimate some time next week, to allow negotiation of the fee adjustment to cover Task 7 work. (Pending) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. 6/3/97: Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/1/97: A letter containing three estimates has been received from PSE. Additional data will be requested to clarify the assumptions used to arrive at the estimates. Joe will contact PSE to see if a meeting date earlier than 7/15 can be arranged. 7/15/97: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. The next meeting with PSE has been scheduled for Monday 7/21, at 1:00 PM. 7/29/97: The meeting with PSE was held as scheduled, but further refinement of the estimate is still needed. SCL has made contact with the City and is preparing an estimate for the relocation of their line. 8/12/97: Rick Ford has indicated verbally that Boeing will not be pursuing the "Raymond option". The City is still waiting for revised estimates from PSE for the "S-lane" relocation option (reusing existing conductors) and for SPU (SCL)'s estimate. Joe will follow up with Janet Olsen (PSE) and Bill Ward (SPU/SCL). 8/26/97: Boeing and the City questioned the estimates in PSE's August 15, 1997 letter. Specifically, the question was asked why the cost of a new line across the CSTC wetland and east of the practice track was shown as less than a relocation of the existing line 50 feet to the east. PSE undertook to review the estimates and provide revised information by the end of the week. They will share the item-by-item detail of the estimates with Boeing and the City. Rick Ford confirmed that Boeing will not be pursuing the "Raymond option" and that PSE need only review and update their estimates for Options #2 and #4. SCL has a preliminary estimate of$52,000 for the relocation of the two poles of the Asbury-Talbot line. Bill Ward will document this within the next few days. Both PSE and SCL will prepare drafts of a suitable form of agreement to cover the relocation work, for review by the City and Boeing. (Pending) C.8e Review and update estimates ACTION ITEM PSE C.8f Draft agreements for line relocation ACTION ITEM: PSE, SCL C. 9. UTILITY COORDINATION: Boeing will approach the water and sewer utilities regarding relocation needs. 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes August 12, 1997 GAS LINES: 2/25/97: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain(PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. A meeting was held with PSE. 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. 8/26/97: K&W will have plans to send to PSE for transmittal by 8/27 (Pending) C.9a Determine location of gas line extension to the south ACTION ITEM (city) C.9b Send set of plans to PSE (Gas) ACTION ITEM C&W COMMUNICATION LINES: 7/15/97: Clint will contact USWest and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. (Pending) C.9f Determine communication facility needs I ACTION ITEM (City) WATER LINES (SEE ALSO ACTION ITEM D.24): 6/3/97: Kato & Warren will coordinate the issue of water line location in conjunction with their review of storm drain design and elevation. 6/10/97: The A-2 alignment still awaits official approval by the permit agencies, but should be adopted as the basis for design. The alignment will affect Boeing's proposed location for the 12-inch water line and other utility runs such as the sanitary sewer and communication ducts. It was agreed that a location 6 feet from the west curb line of Oakesdale is acceptable for the water line. The City prefers that the water line be located above the duct banks where these facilities cross. Abdoul suggested that it would be prudent for Boeing to install an empty casing for a future water line crossing Oakesdale near the south end of the practice track. The sanitary sewer within street right-of-way will be considered as a City facility; the communication ducts will be Boeing property, governed by the Citywide master use permit covering Boeing utility facilities. The existing irrigation line does not have to be relocated. 6/17/97: Lin clarified that an acceptable drainage system has now been established and the invert crossings indicated on the plans are good. Rick asked for clarification as to which of Boeing's proposed utility facilities need to be re-designed, and if the City wanted the gas and sewer lines in the street. A conflict exists at station 30. Barry pointed out that it would save a lot of time, and be much easier, for Boeing to determine which of their items were in conflict with the City's proposed utility runs. At the same time, Boeing could make a judgment call as to the best routing arrangements/changes to avoid the conflicts which could then be discussed with Kato and Warren. . It was agreed to place the water lines in the street, at 10 feet from the edge of curb instead of six feet, if the City's Water Utility group says okay. Joe will ask Clint to verify it's okay. 7/1/97: Sverdrup asked K&W to confirm grades on the proposed drainage lines between Stations 42 and 43, where clearance from Boeing's crossing utilities will be critical. 7/29/97: K&W will show Boeing utilities in the right-of-way on the profile sheets. . 8/12/97: Barry indicated that the profiles would be revised to show the Boeing utilities by the end of the week. He will send copies to Jeff Schutt for review and verification. 8/26/97: K&W has been receiving new information from Sverdrup. Updated plans are scheduled to be completed by 8/29. (Retired) C.9g Show Boeing utilities on profile sheets ACTION ITEM ato&Warren Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes August 12, 1997 C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. 8/12/97: Ken has now received the as-builts. By the end of the week (8/15), he will examine the feasibility of maintaining access without having to relocate the whole vault and reconnect the equipment. 8/26/97: Further information has been received from Utility Vault Co. Possible options for modifying the vault so as to avoid removing and rebuilding it have yet to be developed. (Pending) C.17d Examine options to relocation of pump vault ACTION ITEM & D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 5/20/97: Lin is looking for a parcel map from Kato &Warren. Bob will research information on the proposed utility crossing(s). 6/3/97: Kato &Warren provided a map showing the parcel affected. Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to S.W.D. on 6/20/97. In response to S.W.D.'s reply, he forwarded additional copies of the supporting exhibits. 7/15/97: K&W will furnish a drawing showing the drain line crossing of the SWD line by 7/17 for discussion with SWD. 7/29/97: 'The drain line crossing is shown on the 50% design submittal. 8/12/97: The City will transmit the drawing of the proposed protection structure(prepared by Entranco), and the parcel map prepared by K&W (after revision to eliminate the "wetland easement" and designate the "temporary construction easement" west of the RoW as "slope easement") to SPU in order to start the acquisition process. (Pending) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. 7/15/97: Boeing's attorneys are researching the files and will develop an opinion as to the outstanding restrictions, if any, imposed by the court orders and rulings. (Pending) D.22 Provide copy of court order ACTION ITEM oein D. 24 DRAINAGE: 6/17/97: Scott is concerned about the design of the outlet south of the SWD right-of-way. He will arrange to meet with Kato&Warren as soon as possible. 7/1/97: In the vicinity of Station 44 + 40, the connection to Boeing's parking lot will create a low spot requiring drainage. K&W will design new inlets and a pipe connection to the existing 6-inch drain to the south. The City confirmed that it would be acceptable for outflow from sump pumps draining Boeing's duct bank vaults to discharge into the roadway catch basins or inlets. Further design work remains to be done in refining the spacing of inlets and resolving the conflict with the existing water line near the west curb line north of SW 27th Street. 7/15/97: Scott outlined his concerns regarding the proposed design of the drainage outlet to the swale and wetland area north of SW 27th. He will confirm his recommendations in a memo and K&W will address these before finalizing the design. 7/29/97: K&W have received a copy of Scott's memo. They will respond with a memorandum addressing each of his comments. The drainage system north of SW 27th will be designed with shallow inlets so as not to conflict with the existing water line. 8/12197: Bryce has made a partial response. There will be a meeting this week between Scott and Dick Warren to resolve any outstanding issues. 8/26/97: The outstanding issues have now been resolved. (Retired) D.24a K&W response to Scott's comments ACTION ITEM Kato&Warren) Oakesdale Avenue S.W. Page 6 Technical Committee Meeting Minutes August 12, 1997 D. 26 ACCESS TO ADJOINING DEVELOPMENT: 8/12/97: In order to proceed with PS&E, the designer needs to provide for access to adjoining Boeing parcels where future development has been defined. This has been done for the BCAG HQ, but we await information regarding the Family Care Center. Elsewhere, if access locations have not been defined, it will probably be best to construct normal curb, gutter and sidewalk at this time. 8/26/97: The main access to the Family Care Center will be directly across from the southern entrance to the BCAG parking lot. The entry should have the same configuration as that to the BCAG parking lot. The layout at SW 19th has not yet been determined. As a basis for design, the team will provide for the installation of conduit and junction boxes for future traffic and/or pedestrian signals at both locations. The south entry to the Family Care Center will also serve as a fire access for the Hunter-Douglas property. Boeing will provide details as soon as they are available. South of BCAG, uninterrupted curb and sidewalk will be constructed. (Pending) D.26 Define locations of access to future Boeing developments I ACTION ITEM (Boeing) D. 27 MAINTENANCE OF LANDSCAPING: 8/12/97: Where Boeing will be providing landscaping behind the sidewalk as part of the BCAG development, the City understands that the plantings will be maintained by Boeing. The City wishes to determine Boeing's interest in maintaining street trees and other plantings installed by the City under the roadway project. 8/26/97: The policy issue of Boeing's possible maintenance of landscaping beyond that on Boeing property will be discussed by the Steering Committee. Details of plant location, plant selection and retaining wall face treatment will be discussed at a meeting to be held at Boeing's construction shack on Friday, September 5, 1997, at 10 AM. Representatives of City Parks, Shapiro and Bruce Dees&Associates will be present. (Pending) D.27 Consider willingness to maintain landscaping ACTION ITEM oein D.27a Meeting to provide landscaping direction ACTION ITEM (Boeing) D. 28 CHANNELIZATION REQUIREMENTS: 8/26/97: Kato & Warren requested the City's direction regarding the layout of channelization at the SW 16th Street intersection, and the length of turn pocket approaching SW 16th Street from the south. Bob Mahn indicated this could furnished by the end of next week (September 5, 1997). (Pending) D.28 Provide channelization layout at SW 16th Street ACTION ITEM (City) Next Meeting: The next coordination meeting will be September 9 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Joe Alhadeff Tom Lee Gregg Zimmerman Sandra Meyer Leslie Bedach Oakesdale Ave Phase IA -- SW 16 to SW 27 Task Start Duration End 1996 1997 1998 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr -May Jun Jul Aug Sep M....V" 1 a 2 .......... ....... 1 3 w .............. X::::X.: ---------- ........... ONE ig vmudl. mQW., NO 4A NINE'%:................ ...... 5 .......... . .... 1 6 ............ 7A .......... .................. ON 73 ... . ..... . ................... ......... ....... 83 ................ M 8C .......... 8D W.X,X ...... .. .......... ........ .. Pt...... ail't U mw. N. ........... .X WEE 81 ........... ME 8G 8H Issue public notice SACE) Jul-14-97 42.00 d Sep-10-971 mmoulm 81f 81 Liaison with Muckleshoot Tribe Sep-11-97 25.00 d Oct-15-97 NNEEN 81 81 Sect.404 comment period Scp-11-97 22.00 d Oct-10-97 81 8K Issue Sect.401 W. Cctfn(WDOE) Oct-13-97 15.00 d Oct-31-97 imm 8K Process Hydraulic Permit CWDFVJ) Oct-13-97 10.00 d Oct-24-97 M IL 8M Issue Sect.404 permit .SACE) Nov-03-97 10 00 d Nov-17-97 814 9 ............ 9A Mitigation Document Comment Period Jul-28-97 45.00 d Scp-29-97 9A 10 T.. NEN . .............. ......... 0. m....... ..... . 2 &aio�tW .'M ........... ........ ... 3 no 14 . ................ --- ... .... . ...... ................. ..... NONE 15 .... ......... . . ......... W.it XHX! ON 6 17A I Update Bridge Design Plans(60%submittal) Jul-25-97 25.00 d Aug-28-97 BEEN! 17A 178 Pre-final PS&E submittal(95%) Jul-25-97, 45.00 d Sep-26-97 OnommiNNO 17B 17C Final PS&E submittal(100%) Sep-29-97 35.00 d Nov-17-97 "ONION VC 19 Community involvement Feb-03-97 200.00 d Nov-14-97 NO 19 20 Coord.with Valley Drainage Improvements Jun-16-97 105.00 d Nov-12-97 20 21 Coord.with Boeing Longacres Office Park Jun-16-97 105.00 d Nov-12-971 21 22 Coord.with Hunter-Douglas project Jun-1&97 105.00 d Nov-12-97 1 22 23 lRelocate Puget overhead facilities Feb-03-97 240.00 d Jan-14-98 En 23 24 Right-of-Way Plans Jun-16-97 39.00 d Aug-08-97 NE 1 2� 1 1 1 25 Boeinz ROW Dedication Activities Aug-11-97 60.00 d Nov-03-97 25 25A Seattle W.D.ROW Acouisition Activities Aug-11-97 60.00 d Nov-03-97 25A 26 Other ROW Acquisition Activities Aug-11-97 60.00 d Nov-03-97 1 26 27 Prepare TUVIU Construction Prospectus Oct-13-97 12.00 d Oct-28-97 NE 27 28 Construction S Approval Oct-29-971 20.00 d Nov-26-97 JEEE 28 29 Advertise Dec-04-971 23.00 d Jan-07-98 EEEEg 29 30 contras Jan-08-981 40.00 d Mar406-98 30 EEE 31 Construction,SW 16 to SW 27 Mar-11-981 145.00 d Oct-01-98 171 1. 1 im"3) Printed:Aug-25-97 Page 1 OAKESDALE AVENUE - SW 16'1'II STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6g Submit weekly contact logs Kato &Warren 7/15/97 Ongoing 6 weekly logs submitted B. 6j Prepare list of wetland issues Shapiro & Assoc 8/12/97 8/19/97 Completed B. 6k Transmit copy of 6/12 field visit to USACE K &W (Bryce) 8/26/97 9/2/97 B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12b Channel widening layout at bridge site Entranco/City 8/12/97 9/5/97 In process B. 12c Boeing preference regarding MSE wall finish Boeing 8/12/97 8/19/97 In process (see D.27a) B. 13 Provide ROW parcel maps K&W (Entranco) 6/17/97 8/29/97 Draft completed 8/11/97 B. 13a Provide parcel title reports City (Joe/Tom B.) 6/17/97 8/15/97 In process; delayed C. 8e Review and update estimate for Options #2 and #4 PSE 8/26/97 8/29/97 C. 8f Draft agreements for line relocation PSE and SCL 8/26/97 9/9/97 C. 9a Determine future location of gas line extension to the K&W & Sverdrup to 7/15/97 late-August Location agreed with PSE south and advise Boeing. review and advise C. 9b Send set of plans to PSE (Gas) Kato &Warren 7/29/97 9/15/97 C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 In process C. 9g Show Boeing utilities on profile sheets Kato &Warren 7/29/97 8/29/97 C. 17d Examine options to relocation of pump vault Kato &Warren 8/12/97 8/15/97 D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 In process D. 24a K&W response to Scott's comments Kato &Warren 7/29/97 8/14/97 Meeting arranged D. 26 Define locations of access to future developments Boeing 8/12/97 8/19/97 D. 27 Consider willingness to maintain landscaping Boeing 8/12/97 8/26/97 Refer to Steering Cte D. 27a Meeting to discuss direction for landscape designer Boeing/City 8/26/97 9/5/97 D. 28 Provide channelization layout at SW 16th Street City (Bob Mahn) 8/26/97 9/5/97 a40-7 (D"u OAKESDALE AVENUE S.W. Coordination Meeting Minutes — Bi-weekly Meeting #14 August 12, 1997 Attendees: Representing Name City of Renton Lin Wilson, Joe Armstrong, Bob Mahn, Mark Pywell Kato &Warren Barry Knight Entranco Hillary Stibbard-Terrell A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • 50% design submitted for review July 24, 1997 • Updated draft of Task 7 scope submitted for review--July 30, 1997 • Project team partnering session at Museum of Flight--August 5, 1997, 1 -5 PM Y 50% design review--August 6-8, 1997 • Comment period for SSDP expired --August 8, 1997 S Met with USACE to discuss processing of JARPA/Section 404 permit—August 11, 1997 • Draft geotechnical report submitted for review—August 11, 1997 C Draft right-of-way parcel maps submitted for review—August 11, 1997 A. 2. Project Schedule(bar chart attached): • Issuance of JARPA public notice(USACE) —August 22, 1997 • Comment period for mitigation document expires--August 28, 1997 • Submittal of 60% bridge design plans--August 28, 1997 • 95% design submittal —September 26, 1997 • Submittal of construction funding prospectus to T.I.B. - October 28, 1997 • PS&E complete(final submittal) November 17, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 3/25/97: A subcommittee (Mark Pywell, Scott Woodbury, Bryce Ecklein of Kato and Warren, and Rick Ford) will develop the permitting schedule and report to the Technical Committee. 4/22/97: The FEIS will be published in early June. At that time, the Shoreline Permit can be issued and the 21-day comment period will start when DOE accepts it. 6/3/97: The request by the USACE to include Phase 2 of the project (south of SW 27th Street) in the Section 404 permit requires that the FEIS be revised to cover the reconfiguration in this area, and will delay FEIS completion (now scheduled for 7/3/97). Completion of the Section 404 permit application awaits confirmation of wetland flagging by the USACE, as yet unscheduled. 6/17/97: A draft listing the steps required for acquisition of permits was presented by Kato & Warren on 6/13. Milestone dates are yet to be scheduled. 7/1/97: Milestone dates were established on 6/27/97 for completion of the final wetland report and submittal of the Section 404 permit application to the USACE as listed above. 7/15/97: The Section 404 permit / JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. 7/29/97: At the permit coordination meeting on 7128, a target schedule for each of the required permits was discussed and agreed. The intention will be to obtain commitments at the Partnering Session scheduled for 8/5 to meeting these schedule dates. The City will ensure that Boeing and K&W receive copies of the final wetland report, the SSDP and the mitigation document. 8/12/97: A meeting was held on Monday, 8/11/97, with Ann Uhrich, Chief of the Environmental and Processing Section of the USACE, and Jim Green, the newly-designated project manager for the JARPA and Section 404 Permit. A target date of Friday, 8/22/97 was established for issuance of the JARPA Public Notice by the USACE. The City and Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes August 12, 1997 K&W undertook to provide information and support as requested by Jim to expedite this process. The USACE will prioritize completion of the letter confirming the wetland delineation observed in the field by Gail Terzi on 6/12/97. During the comment period, K&W will be in contact with WDFW and WDOE to resolve any issues raised by the staff of those agencies. At the end of the comment period (target date 9/22/97), Jim Green and Bryce Ecklein will review the extent of any public comments received and determine a reasonable schedule for completing work on the issuance of the USACE permit. The completeness of the "final wetland report" (Item B.6e) was questioned. In Mark Pywell's opinion, a draft of the "Technical Memorandum" described in the consultant's draft scope is part of the "final wetland report". Bryce will determine if and when the USACE require the Technical Memorandum and Barry will request Shapiro to prepare the draft in time to meet that requirement. In addition, he will request from Shapiro a list of issues that need to be resolved in order to proceed with the wetland mitigation plans. Upon receipt of this list, the City will give direction as to assumptions to be made in order to allow design work to proceed without risking delay to this fast-track project. Boeing and K&W have been furnished with copies of the SSDP and the mitigation document; the final wetland report will be furnished to Boeing (with a copy for the City) this week. (Pending) B.6e Complete final wetland report ACTION ITEM (Shapiro) B.6g Submit weekly contact logs ACTION ITEM & B.6h Provide copies of final wetland report for Boeing, City ACTION ITEM (Shapiro) B.6j Prepare memo listing wetland issues ACTION ITEM (Shapiro) B. 11. RIGHT-OF-WAY AT SPRINGBROOK CREEK: 4/22/97: Scott will assist with contacts with Drainage District personnel to set up procedures. 6/3/97: Scott indicated that the property boundary between Boeing (CSTC) and the drainage district had not yet been defined. It was agreed that this definition could be accomplished as an Oakesdale Avenue work task by W&H Pacific. Scott believed that Surface Water would be able to provide funding for this task. Joe will make the necessary arrangements. 7/1/97: This activity has not yet been completed. A delivery date has not been established. Joe will follow up with W&H Pacific. 7/15/97: This activity has not still yet been completed. Joe will follow up with W&H Pacific. 7/29/97: A completed map has been delivered. K&W was requested to incorporate the boundaries on their project base maps. 8/12/97: Barry indicated that this has now been done. (Retired) B.11a Incorporate district boundary on base maps ACTION ITEM K& B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. 7/1/97: (from C.17) Entranco gave Scott an exhibit and graphic file defining the channel alignment used for locating the Springbrook Creek bridge. 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. Scott will work directly with Ken and Brad to determine the layout of the transitions between the existing channel and the widened portion beneath the Springbrook Creek bridge, including provision for continuity of the trail system. 7/29/97: A meeting will be held on Thursday, 7/31/97, at the Boeing construction shack to discuss trail routing, as well as fill retention options in the CSTC wetland area. 8/12/97: The topic was discussed at the meeting on 7/31, as well as the 50% review meeting on 8/6. Concurrence was reached on the routing of the trails; consensus has not been reached on the preferred finish of the MSE retaining walls on the bridge approaches. Hillary will finalize the geometry of the channel crossing, and the layout of the transition to the SW 16th Street bridge crossing. After agreement of the layout with Scott, the team will recommend the scope of construction to be included in the Oakesdale project, assuming that the channel widening will be completed at a later date. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12b Channel widening layout at bridge site ACTION ITEM Entranco/Cit B.12c Boeing preference regarding MSE wall finish ACTION ITEM (Boeing) Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes August 12, 1997 B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. 7/29/97: There has been delay in obtaining the title reports needed by Entranco, and Entranco has revised their target delivery date for parcel right-of-way maps to 8/15/97. A meeting will be held early next week to coordinate these activities. 8/12/97: Entranco delivered a set of draft parcel maps on 8/11. The City and Boeing will review these and give comments to Entranco. Entranco will revise the "Parcel 9" map to become two separate maps showing acquisitions from(1)Benaroya and (2) the City. Title reports for most properties will be available by 8/8/97; those for the Boeing properties are more complicated, and will take longer. (Pending) B.13 Provide ROW parcel maps ACTION ITEM (Kato&Warren B.13a Provide parcel title reports(was C 17d) ACTION ITEM (City) B. 14 (formerly D.25) FINAL DESIGN SCOPE/ESTIMATE: 7/29/97: Barry estimated that the text detailing the work items would be completed Wednesday, to allow the City to start preparing an independent estimate of the refined cost to complete the PS&E for the project configuration now agreed upon. 8/12/97: A revised scope was presented by Barry, reflecting comments previously discussed with the City. There will be some minor revisions in the next, hopefully final, version. (Pending) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11/97: The final location has not yet been decided. 5/20197: Rick indicated Boeing had received a proposal from Puget Power which be had turned over to the City for processing. Rick commented that Boeing does not now intend to move the power lines. Lin stated that this was contrary to the City's understanding of Boeing's previously expressed intention. Rick will present the situation to the Steering Committee at their meeting on the 23rd and request direction from them on this matter. 6/3/97: The Steering Committee meeting scheduled for 5/23/97 was canceled, but a meeting was held between Sandra Meyer and Liz Warman (Boeing) at which the issues were discussed. At the meeting, Boeing's preference for a power line route east of the former practice track was confirmed, and the possible need for interim relocation of some poles to allow construction of the three-lane roadway was recognized. Rick will arrange a meeting with Puget to obtain cost estimates and schedules for each of these work items. Boeing will be responsible for the study and construction of the "long-term" relocation. Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/1/97: A letter containing three estimates has been received from PSE. Additional data will be requested to clarify the assumptions used to arrive at the estimates. Joe will contact PSE to see if a meeting date earlier than 7/15 can be arranged. 7/15197: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. The next meeting with PSE has been scheduled for Monday 7/21, at 1:00 PM. 7/29/97: The meeting with PSE was held as scheduled, but further refinement of the estimate is still needed. SCL has made contact with the City and is preparing an estimate for the relocation of their line. 8/12/97: Rick Ford has indicated verbally that Boeing will not be pursuing the "Raymond option". The City is still Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes August 12, 1997 waiting for revised estimates from PSE for the "5-lane" relocation option (reusing existing conductors) and for SPU(SCL)'s estimate. Joe will follow up with Janet Olsen (PSE)and Bill Ward(SPU/SCL). (Pending) C.8a Final pole location ACTION ITEM (Boeing) C.8d Next meeting with PSE ACTION ITEM: (City) C. 9. UTILITY COORDINATION: Boeing will approach the water and sewer utilities regarding relocation needs. 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2/25197: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain(PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. A meeting was held with PSE. 7/29/97: Agreement was reached to locate the gas line under the west sidewalk, approximately 5 feet from the face of curb. After completion of the 50 percent design review, K&W will provide a set of roadway plans to PSE to confirm the proposed location and allow PSE to develop installation plans. 8/12/97: Barry will contact Dave Matulich of PSE to arrange for transmittal of the plans. (Pending) C.9a Determine location of gas line extension to the south ACTION ITEM (City) C.9b Send set of plans to PSE (Gas) ACTION ITEM &W COMMUNICATION LINES: 7/15/97: Clint will contact USWest and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. 7/29/97: Letters have been sent out. (Pending) C.9f Determine communication facility needs I ACTION ITEM (City) WATER LINES (SEE ALSO ACTION ITEM D.24): 6/3/97: Kato & Warren will coordinate the issue of water line location in conjunction with their review of storm drain design and elevation. 6/10/97: The A-2 alignment still awaits official approval by the permit agencies, but should be adopted as the basis for design. The alignment will affect Boeing's proposed location for the 12-inch water line and other utility runs such as the sanitary sewer and communication ducts. It was agreed that a location 6 feet from the west curb line of Oakesdale is acceptable for the water line. The City prefers that the water line be located above the duct banks where these facilities cross. Abdoul suggested that it would be prudent for Boeing to install an empty casing for a future water line crossing Oakesdale near the south end of the practice track. The sanitary sewer within street right-of-way will be considered as a City facility; the communication ducts will be Boeing property, governed by the Citywide master use permit covering Boeing utility facilities. The existing irrigation line does not have to be relocated. 6/17/97: Lin clarified that an acceptable drainage system has now been established and the invert crossings indicated on the plans are good. Rick asked for clarification as to which of Boeing's proposed utility facilities need to be re-designed, and if the City wanted the gas and sewer lines in the street. A conflict exists at station 30. Barry pointed out that it would save a lot of time, and be much easier, for Boeing to determine which of their items were in conflict with the City's proposed utility runs. At the same time, Boeing could make a judgment call as to the best routing arrangements/changes to avoid the conflicts which could then be discussed with Kato and Warren. It was • Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes August 12, 1997 agreed to place the water lines in the street, at 10 feet from the edge of curb instead of six feet, if the City's Water Utility group says okay. Joe will ask Clint to verify it's okay. 7/1/97: Sverdrup asked K&W to confirm grades on the proposed drainage lines between Stations 42 and 43, where clearance from Boeing's crossing utilities will be critical. 7/29/97: K&W will show Boeing utilities in the right-of-way on the profile sheets. . 8/12/97: Barry indicated that the profiles would be revised to show the Boeing utilities by the end of the week. He will send copies to Jeff Schutt for review and verification. (Retired) C.9g Show Boeing utilities on profile sheets r ACTION ITEM (Kato &Warren C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. 8/12197: Ken has now received the as-builts. By the end of the week (8115), he will examine the feasibility of maintaining access without having to relocate the whole vault and reconnect the equipment. (Pending) C.17c Lake pump vault details ACTION ITEM K& C.17d Examine options to relocation of pump vault ACTION ITEM K& D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 5/20197: Lin is looking for a parcel map from Kato & Warren. Bob will research information on the proposed utility crossing(s). 6/3/97: Kato &Warren provided a map showing the parcel affected. Joe will prepare a letter to SAID asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to S.W.D. on 6/20/97. In response to S.W.D.'s reply, he forwarded additional copies of the supporting exhibits. 7/15197: K&W will furnish a drawing showing the drain line crossing of the SWD line by 7/17 for discussion with SWD. 7/29/97: The drain line crossing is shown on the 50% design submittal. 8/12/97: The City will transmit the drawing of the proposed protection structure(prepared by Entranco), and the parcel map prepared by K&W (after revision to eliminate the "wetland easement" and designate the "temporary construction easement" west of the RoW as "slope easement") to SPU in order to start the acquisition process. (Pending) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. 7/15/97: Boeing's attorneys are researching the files and will develop an opinion as to the outstanding restrictions, if any, imposed by the court orders and rulings. (Pending) D.22 Provide copy of court order ACTION ITEM (Boeing) D. 24 DRAINAGE: 6/17/97: Scott is concerned about the design of the outlet south of the SWD right-of-way. He will arrange to meet with Kato&Warren as soon as possible. 7/1/97: In the vicinity of Station 44 + 40, the connection to Boeing's parking lot will create a low spot requiring drainage. K&W will design new inlets and a pipe connection to the existing 6-inch drain to the south. The City confirmed that it would be acceptable for outflow from sump pumps draining Boeing's duct bank vaults to discharge into the roadway catch basins or inlets. Further design work remains to be done in refining the spacing of inlets and resolving the conflict with the existing water line near the west curb line north of SW 27th Street. 7/15/97: Scott outlined his concerns regarding the proposed design of the drainage outlet to the swale and wetland area north of SW 27th. He will confirm his recommendations in a memo and K&W will address these before finalizing Oakesdale Avenue S.W. Page 6 , Technical Committee Meeting Minutes August 12, 1997 the design. 7/29/97: K&W have received a copy of Scott's memo. They will respond with a memorandum addressing each of his comments. The drainage system north of SW 27th will be designed with shallow inlets so as not to conflict with the existing water line. 8/12/97: Bryce has made a partial response. There will be a meeting this week between Scott and Dick Warren to resolve any outstanding issues. (Pending) D.24 Resolve drain/water line conflict N. of 27th ACTION ITEM Kato&Warren) D.24a K&W response to Scott's comments ACTION ITEM (Kato&Warren) D. 26 ACCESS TO ADJOINING DEVELOPMENT: 8/12/97: In order to proceed with PS&E, the designer needs to provide for access to adjoining Boeing parcels where future development has been defined. This has been done for the BCAG HQ, but we await information regarding the Family Care Center. Elsewhere, if access locations have not been defined, it will probably be best to construct normal curb, gutter and sidewalk at this time. (Pending) D.26 Define locations of access to future Boeing developments I ACTION ITEM (Boeing) D. 27 MAINTENANCE OF LANDSCAPING: 8/12/97: Where Boeing will be providing landscaping behind the sidewalk as part of the BCAG development, the City understands that the plantings will be maintained by Boeing. The City wishes to determine Boeing's interest in maintaining street trees and other plantings installed by the City under the roadway project. D.27 Consider willingness to maintain landscaping ACTION ITEM (Boein Next Meeting: The next coordination meeting will be August 26 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Rick Ford Jeff Schutt Tom Lee Gregg Zimmerman Sandra Meyer Leslie Betlach Oakesdale Ave Phase IA -- SW 16 to SW 27 # Task Start Duration End 1996 1997 1998 1999 DecJan Feb I Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan F MUM MUMM K R., NONNI 2 ............................... ........ _W.x_.V"V I Kolo�.l 1 3 -Now -x =�m 4 ........ .. MMRRIR'�l...*:' , ............ in 4A AROWU* 0.... ............. ........... v g-.... .. .... 6 .......................... Own 7 r% W 7A ......... ..... '.1.MI. ............ ........ .............. ,E ...... 0 ............. SA I IB !22. C '996 ec NON i 8D ............. I I E ............. ix M. ........... MM 8F WNW" no RE Rawv- i,-.40.4144law 8C 8H Issue public notice SACE) Jul-14-97 30.00 d Aug-22-97 111111011 M 81 Sect.404 comment period Aug-25-97 20.00 d Sep-22-97 I 8J Issue Sect.401 W. Ccren(WDOE) Sep,23-97 20.00 d Oct-20-97 in= i 8K Process Hydraulic Permit(WDFW) Sep-23-97 10.00 d Oct-06-97 01 SK SL Issue Sect.404 permit SACEZ Oct-21-97 10.00 d Nov-03-97 0 8L in 9 9A N fitigation Document Comment Period Jul-28-97 24.00 d Aug-28-97 inow 9A X ................. x; .'-ft MOR 10 MO. Y-0 ................. ......... Q M 12 g 3 state ON 14 ....... ..... . ..... 1"M I- r17A Up date Bridge esign Plans(60%submittal) Ad-25-97 25.00 d Aug-28-97 0 ION 17A 17B Pre-final PS&E submittal(95%) Jul-25-97 45.00 d Scp�26-97 I IM� 17B 17C Final PS&E submittal(1001/4) Sep-29-97 35.00 d Nov-17-97. owiN 17C 19 Community InvoWernent Fcb-03-97 200.00 d Nov-14-97 1.1 0 2 Coord.with VaUcv Drains 1-----nts Jun-16-97 105.00 d Nov-12-97 2( 21 Coord.with Boeing Longacrcs Office Park Jun-16-97 105.00 d Nov-12-97 21 22 Coord.with Hunts-Dougjas project Jun-16-97 105.00 d Nov-12-97 2: 23 Relocate Puget owrhcad facilities Feb-03-97 240.00 d Jan-14-98 1 2 24 Ri2ht-of-Wav Plans Jun-16-97 39.00 d Aug-08-97 MONSOON 24 25 Boeing ROW Dedication Acti,,ides Aug-11-97 60.00 d Nov-03-97 25 26 Other ROW Acquisition Activities Aug-11-97 60.00 d Nov-03-97 26 27 Prepare TUBMA Construction Prospectus Oct-13-97 12.00 d Oct-28-97 ON 27 28 TIBMA Construction$Approval Oct-29-97 20.00 d Nov-26-97 28 29 Advertise Dec-04-971 23.00 d Jan-07-98 29 30 Award,execute contract Jan-08-981 40.00 d. lllar-06q-�08 30 1 1 1 1 1_98 31 Constniction,SW 16 to SW 27 Mar-11-981 145.00 dl Oct-01-98 31 Printed:Aug-12-97 Page 1 OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE o ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6e Complete final wetland report Shapiro & Assoc 7/l/97 5/22/97 Complete 7/28; Tech. memo not yet completed; date TBD B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing 4 weekly logs submitted B. 6h Provide copies of final wetland report for Boeing Shapiro & Assoc 7/29/97 8/15/97 B. 6j Prepare list of wetland issues Shapiro & Assoc 8/12/97 8/19/97 B. 1la Incorporate district boundary on base maps (K&W) 7/29/97 8/12/97 Completed B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12a Channel and trail transition layout City/K&W 7/15/97 8/12/97 Completed 8/6/97 B. 12b Channel widening layout at bridge site Entranco/City 8/12/97 8/19/97 B. 12c Boeing preference regarding MSE wall finish Boeing 8/12/97 8/19/97 B. 13 Provide ROW parcel maps K&W (Entranco) 6/17/97 8/15/97 Draft completed 8/11/97 B. 13a Provide parcel title reports City (Joe/Tom B.) 6/17/97 8/15/97 In process; delayed C. 8d Next meeting with PSE Joe Armstrong --- TBD Awaiting new PSE estimate C. 9a Determine future location of gas line extension to the K&W & Sverdrup to 7/15/97 late-August Location agreed with PSE south and advise Boeing. review and advise C. 9b Send set of plans to PSE (Gas) Kato & Warren 7/29/97 8/15/97 C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 In process C. 9g Show Boeing utilities on profile sheets Kato & Warren 7/29/97 8/15/97 C. 17c Research as-built details of lake pump vault. Kato & Warren 7/15/97 Ongoing In process C. 17d Examine options to relocation of pump vault Kato & Warren 8/12/97 8/15/97 D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 In process D. 24a K&W response to Scott's comments Kato & Warren 7/29/97 8/14/97 Meeting arranged D. 26 Define locations of access to future developments Boeing 8/12/97 8/19/97 D. 27 Consider willingness to maintain landscaping Boeing 8/12/97 8/26/97 �Y o� OAKESDALE AVENUE S.W. .A.�� Coordination Meeting Minutes -- Bi-weekly Meeting #12 'rr�N ip� July 15, 1997 Attendees: Representing Name City of Renton Lin Wilson, Joe Armstrong, Scott Woodbury, Clint Morgan The Boeing Company Rick Ford Kato &Warren Dick Warren, Ken Kvalheim Entranco Jerry Franklin, Mike Yeoman 4 PSE (Natural Gas) David Matulich, Don Bain A. PROJECT STATUS AND SCHEDULE: ��� 181991 A. 1: Project Status: • FEIS published July 7, 1997 (7-day waiting period elapses July 14, 1997) efln Dept. • Section 404 permit application submitted to USACE July 11, 1997 EnglnB A. 2. Project Schedule (bar chart attached): • Draft T.I.B. staff report to be received--July 14, 1997 (not received as of 7/15) • Geotechnical report --July 16, 1997 • Final wetland report to be completed NLT July 18, 1997 (including detailed wetland mitigation plan) • Mitigation document to be completed--July 18, 1997 • ERC adoption of mitigation document--July 22, 1997 • Submit 50% design - July 24, 1997 (any required updates and revisions to the Project Definition Report will be accompany the 50% submittal) -- 20 copies of submittal (with '/z-size drawings) requested by City • The TIB Cost Increase Committee is scheduled to meet on July 24, 1997 in Mt. Vernon. • Right-of-way parcel maps -- August 1, 1997 • Project team partnering session at Boeing CSTC -- August 5, 1997, 1 -5 PM • Submittal of construction funding prospectus to T.I.B. - October 27, 1997 • PS&E complete(final submittal) November 14, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 3/25/97: A subcommittee (Mark Pywell, Scott Woodbury, Bryce Ecklein of Kato and Warren, and Rick Ford) will develop the permitting schedule and report to the Technical Committee. 4/22/97: The FEIS will be published in early June. At that time, the Shoreline Permit can be issued and the 21-day comment period will start when DOE accepts it. 6/3/97: The request by the USACE to include Phase 2 of the project (south of SW 27th Street) in the Section 404 permit requires that the FEIS be revised to cover the reconfiguration in this area, and will delay FEIS completion (now scheduled for 7/3/97). Completion of the Section 404 permit application awaits confirmation of wetland flagging by the USACE, as yet unscheduled. 6/17/97: A draft listing the steps required for acquisition of permits was presented by Kato & Warren on 6/13. Milestone dates are yet to be scheduled. 7/1/97: Milestone dates were established on 6/27/97 for completion of the final wetland report and submittal of the Section 404 permit application to the USACE as listed above. 7/15/97: The Section 404 permit / JARPA application was filed with the USACE on Friday, 7/12/97. K&W will be submitting a weekly log of contacts with the agencies from now until permit issuance is complete. (Pending) B.6c Permit Timeline ACTION ITEM (Subcommittee) B.6d Shoreline Permit to the DOE ACTION ITEM (City) B.6e Complete final wetland report ACTION ITEM (Shapiro) B.6g Submit weekly contact logs ACTION ITEM (K&W) Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes July 1, 1997 B. 10. 4/22/97: Prepare mitigation documents by 6/6. 6/3/97: This activity will be delayed, awaiting completion of the FEIS. 7/1/97: A date was established on 6/27/97 for completion of the mitigation document by 7/18/97. 7/15/97: A draft of the mitigation document has been circulated to the design team.. Comments are requested NLT close of business Wednesday 7/16. The document will be finalized this week and adopted by the City ERC next Tuesday 7/22. (Pending) B.10 Prepare mitigation document ACTION ITEM (City) B. 11. RIGHT-OF-WAY AT SPRINGBROOK CREEK: 4/22/97: Scott will assist with contacts with Drainage District personnel to set up procedures. 6/3/97: Scott indicated that the property boundary between Boeing (CSTC) and the drainage district had not yet been defined. It was agreed that this definition could be accomplished as an Oakesdale Avenue work task by W&H Pacific. Scott believed that Surface Water would be able to provide funding for this task. Joe will make the necessary arrangements. 7/1/97: This activity has not yet been completed. A delivery date has not been established. Joe will follow up with W&H Pacific. 7/15/97: This activity has not still yet been completed. Joe will follow up with W&H Pacific.(Pending) B.11 Define drainage district property boundary ACTION ITEM (Cit /W&H Pacific) B. 12. COORDINATION WITH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. 7/1/97: (from C.17) Entranco gave Scott an exhibit and graphic file defining the channel alignment used for locating the Springbrook Creek bridge. 7/15/97: Scott reported that it appears very unlikely that Federal funding will be available to allow channel improvement during 1998. Scott will work directly with Ken and Brad to determine the layout of the transitions between the existing channel and the widened portion beneath the Springbrook Creek bridge, including provision for continuity of the trail system. (Pending) B.12 Permit coordination ACTION ITEM (City) B.12a Channel and trail transition layout ACTION ITEM (City/K&W) B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). 7/15/97: Joe is still waiting to receive the title reports needed by Entranco. Don Bain estimated that it would be August 1 before Entranco could complete the parcel maps. (Pending) B.13 Provide ROW parcel maps ACTION ITEM (Kato&Warren) B.13a Provide parcel title reports(was C 17d) rACTION ITEM (City) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11/97: The final location has not yet been decided. 5/20/97: Rick indicated Boeing had received a proposal from Puget Power which he had turned over to the City for processing. Rick commented that Boeing does not now intend to move the power lines. Lin stated that this was contrary to the City's understanding of Boeing's previously expressed intention. Rick will present the situation to the Steering Committee at their meeting on the 23rd and request direction from them on this matter. 6/3/97: The Steering Committee meeting scheduled for 5/23/97 was canceled, but a meeting was held between Sandra Meyer and Liz Warman (Boeing) at which the issues were discussed. At the meeting, Boeing's preference for a power line route east of the former practice track was confirmed, and the possible need for interim relocation of Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes July 1, 1997 some poles to allow construction of the three-lane roadway was recognized. Rick will arrange a meeting with Puget to obtain cost estimates and schedules for each of these work items. Boeing will be responsible for the study and construction of the "long-term" relocation. Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/1/97: A letter containing three estimates has been received from PSE. Additional data will be requested to clarify the assumptions used to arrive at the estimates. Joe will contact PSE to see if a meeting date earlier than 7/15 can be arranged. 7/15/97: A meeting was held on 7/10 to clarify the estimates received from PSE. PSE will be reviewing the assumptions used for Alternative B (intended to be the moving of poles to just east of the 5-lane right-of-way without replacing the existing conductors) and revising their figures as necessary. Also, they will contact Seattle City Light regarding relocation of two poles on the line PSE leases from SCL. The next meeting with PSE has been scheduled for Monday 7/21, at 1:00 PM. (Pending) C.8a Final pole location ACTION ITEM (Boeing) C.8d Next meeting with PSE ACTION ITEM: (City) C. 9. UTILITY COORDINATION: Boeing will approach the water and sewer utilities regarding relocation needs. 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2125/97: It was noted that Boeing's new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. 7/15/97: Dave Matulich and Don Bain (PSE) indicated that they were interested in installing a 6-inch gas line, with laterals to adjoining developable properties, from the existing Boeing connection south to SW 27th Street, a distance of about 3,000 feet. PSE's preference is to install the line between the time the roadway is constructed to grade and the paving, and would require approximately 2 weeks for the installation. If sleeves are provided for subsequent installation of a 6-inch gas line, they should be 10 inch diameter. Valves on the main would be located in paving; valves on service connections would be at the right-of-way line. Potential conflicts with Boeing's duct banks and the roadway drainage system were discussed. A possible location for the gas line is in back of the west sidewalk. Boeing and the City will both review the facilities affected, and will advise PSE within 4 to 6 weeks regarding the optimum location. (Pending) C.9a Determine location of gas line extension to the south ACTION ITEM (City) COMMUNICATION LINES: 7/15/97: Clint will contact USWest and cable TV and fiber optic system operators to determine if any of them intend to run lines along the Oakesdale extension and want to install conduit prior to or during construction. K&W will provide Clint with copies of a current project layout drawing for distribution to the communication utilities. (Pending) C.9f Determine communication facility needs ACTION ITEM (City) WATER LINES (SEE ALSO ACTION ITEM D.24): 6/3/97: Kato & Warren will coordinate the issue of water line location in conjunction with their review of storm drain design and elevation. 6/10/97: The A-2 alignment still awaits official approval by the permit agencies, but should be adopted as the basis for design. The alignment will affect Boeing's proposed location for the 12-inch water line and other utility runs such as the sanitary sewer and communication ducts. It was agreed that a location 6 feet from the west curb line of Oakesdale is acceptable for the water line. The City prefers that the water line be located above the duct banks where these facilities cross. Abdoul suggested that it would be prudent for Boeing to install an empty casing for a future water line crossing Oakesdale near the south end of the practice track. The sanitary sewer within street right-of-way will be considered as a City facility; the communication ducts will be Boeing property, governed by the Citywide master use permit covering Boeing utility facilities. The existing irrigation line does not have to be relocated. 6/17/97: Lin clarified an acceptable drainage system has now Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes July 1, 1997 been established and the invert crossings indicated on the plans are good. Rick asked for clarification as to which of Boeing's proposed utility facilities need to be re-designed, and if the City wanted the gas and sewer lines in the street. A conflict exists at station 30. Barry pointed out that it would save a lot of time, and be much easier, for Boeing to determine which of their items were in conflict with the City's proposed utility runs. At the same time, Boeing could make a judgment call as to the best routing arrangements/changes to avoid the conflicts which could then be discussed with Kato and Warren. It was agreed to place the water lines in the street, at 10 feet from the edge of curb instead of six feet, if the City's Water Utility group says okay. Joe will ask Clint to verify it's okay. 7/1/97: Sverdrup asked K&W to confirm grades on the proposed drainage lines between Stations 42 and 43, where clearance from Boeing's crossing utilities will be critical. (Pending) C.9e Define storm drain profiles r ACTION ITEM (Kato&Warren C. 17. AERATION PUMP VAULT: 6/17/97: The new roadway alignment puts the aeration pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/15/97: Ken has been in contact with the Utility Vault Company, suppliers of the aeration pump vault. They confirm that there were changes to the design subsequent to the drawings in Boeing's records. Ken will continue researching these details. (Pending) C.17c Lake pump vault details ACTION ITEM K& D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 5/20/97: Lin is looking for a parcel map from Kato & Warren. Bob will research information on the proposed utility crossing(s). 6/3/97: Kato &Warren provided a map showing the parcel affected. Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to S.W.D. on 6/20/97. In response to S.W.D.'s reply, he forwarded additional copies of the supporting exhibits. 7/15/97: K&W will furnish a drawing showing the drain line crossing of the SWD line by 7/17 for discussion with SWD. (Pending) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. 7/15/97: Boeing's attorneys are researching the files and will develop an opinion as to the outstanding restrictions, if any, imposed by the court orders and rulings. (Pending) D.22 Provide copy of court order ACTION ITEM (Boeing) D. 23 TIB BUDGET: 6/17/97: The City and Kato & Warren will work toward a new scheme to fit the revised budget. Rick and Lin will work on an approach to use allocated TIB funds for a compromise between a S- lane and 5-lane roadway. 7/1/97: Lin confirmed that a request for cost increase had been submitted to T.I.B. staff for a project with five lanes north of SW 19th, and a transition to a three-lane section south of Station 36. This configuration results in a project cost roughly equal to that for which the City applied to the T.I.B. earlier this year. Both Boeing, City management and T.I.B. staff are supportive of this configuration. 7/15/97: The draft T.I.B. staff report is expected this week. K&W has prepared a mounted exhibit to show the scope of Phase IA construction, for use at this week's Steering Committee meeting and the T.I.B. Committee presentation in Mount Vernon next week. (Pending) D. 24 DRAINAGE: . 6/17/97: Scott is concerned about the design of the outlet south of the SWD right-of-way. He will arrange to meet with Kato&Warren as soon as possible. 7/1/97: In the vicinity of Station 44 + 40, the connection to Boeing's parking lot will create a low spot requiring drainage. K&W will design new inlets Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes July 1, 1997 and a pipe connection to the existing 6-inch drain to the south. The City confirmed that it would be acceptable for outflow from sump pumps draining Boeing's duct bank vaults to discharge into the roadway catch basins or inlets. Further design work remains to be done in refining the spacing of inlets and resolving the conflict with the existing water line near the west curb line north of SW 27th Street. 7/15/97: Scott outlined his concerns regarding the proposed design of the drainage outlet to the Swale and wetland area north of SW 27th. He will confirm his recommendations in a memo and K&W will address these before finalizing the design. (Pending) D.24 Resolve drain/water line conflict N. of 27th FACTION ITEM Kato&Warren) Next Meeting: The next coordination meeting will be July 29 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Gregg Zimmerman Sandra Meyer Oakesdale Ave Phase 1A -- SW 16 to SW 27 # Task Start Duration End 1996 1997 1998 Jul Au S�Oct Nov Dec Jan Feb arlAprMa Jun Jul tAu ISe p Oct ed Jan IFeb Mar AprlMa I Jun Jul Aug Sep Oct No W-1w ....... Boe ing �o. I -ji,-.: ... :; q -bw X. ONE 1 2 ...........- .A. % 3 ................. ... X X, ............. 4 -- --- ----- ...... .......... 0 4A M ....... .. .. .............. ........ ........................ ................ N. Uaao .4, ............ 11111011110 5 ......M.. U. -7: 1 6................ .......... NOR INNE 7,A 7B FEIS Appeal Period Jul-07-97 10.00 d Jul-18-97 I I -B 8 Shoreline Substantial Permit Application Jul-21-97 15.00 d Aug-08-97 RM 8 W . .. .. ... ... I iA .. ...... ............. yy W".-Vq'.4"wwMM.: qw 94: M 83 .................................... ................ ------ 8C gem t KOM ...... ....... ........... ..... NA .............. ..... .. iD 18E Compete final wetland ref!2rt Jun-18-97 22.00 d Jul-18-97 ME 8E MR 8- 8G Issue Sect.404 permit(USACE) Jul-14-97 90.00 d Nov-18-97 'G 9A Mitigation Document Comment Period Jul-21-97 25.00 d Aug-22-97 MM 9A '*"4,�*:.:.:.:.:!.Ifi.li*;.01...i)...M.:.%:4-:�4.:.,:.:,�-:�. -: : , : " 7 VM: : 10 b x, .................... V., 11 W-M ofti 12............... .... ..... MR 13 ............ It -------------- MON 15 .......MR 16 Final Design(50%submittal) Jun-16-97 28.00 d Jul-24-97 MON 16 17 Prepare PS&E Jul-25-97 79.00 d Nov-14-97 1 17 18 Permit Activities May-07-97 125.00 d Oct-31-97 18 19 Conummity Involvement Feb-03-97 169.00 d Oct-0 1-97 20 Coord.with Valley Drainage Improvements Jun-16-97 105.00 d Nov-12-97 2) 21 Coord.with Boeing Lon acres Office Park Jun-16-97 105.00 d Nov-12-97 21 22 Coord.with Hunter-Douglas project Jun-16-97 105.00 d Nov-12-97 22 23 Relocate Puget overhead facilities Feb-03-97 240.00 d Jan-14-98, 24 Right-o y Plans Jun-16-97 24.00 d Jul-18-97 on 24 25 Boeing ROW Dedication Activities Jul-21-97 75.00 d Nov-03-97 B)eiii,,C(. MMMMMMM 25 ft 19 2 2 2 4 26 Other ROW Acquisition Activities Jul-21-97 75.00 d Nov-03-97 OMMM 26 27 Prepare TIB/TIA Construction Prospectus Oct-10-97 12.00 d Oct-27-97 NO 27 28 TIB/TIA Construction$Approval Oct-28-97 20.00 d I Nov-25-97 MR 28 29 Advertise Dec-03-97 23.00 d Jan-06J-98 30 Award,execute contract Jan-07-98 40.00 d Mar-05-98 I 1 31 Construction,SW 16 to SW 27 Mar-10-98 14 5.00 d E�Se:30-98 31 Printed:Jul-15-97 Page 1 OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECIINICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6c Prepare timeline for permitting process. Bryce Ecklein 3/25/97 5/22/97 In progress B. 6d Submit copy of Shoreline Permit to DOE for comment. Mark Pywell 3/11/97 Early July B. 6e Complete final wetland report Shapiro & Assoc 7/1/97 7/11/97 B. 6g Submit weekly contact logs Kato & Warren 7/15/97 Ongoing B. 10 Prepare mitigation documents. Mark P./Bob M. 4/22/97 7/18/97 B. 11 Define drainage district property boundary W&H Pacific 6/3/97 6/30/97 In process B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 12a Channel and trail transition layout City/K&W 7/15/97 8/12/97 B. 13 Provide ROW parcel maps K&W (Entranco) 6/17/97 8/1/97 In process B. 13a Provide parcel title reports City (Joe/Tom B.) 6/17/97 7/22/97 C. 8d Next meeting with PSE) Joe Armstrong --- Set for 7/21 C. 9a Determine future location of gas line extension to the K&W & Sverdrup to 7/15/97 late-August south and advise Boeing. review and advise C. 9e Define storm drain profiles. Kato & Warren 5/20/97 7/3/97 Defined in PDR; to be refined C. 9f Determine communication system needs City (Clint Morgan) 7/15/97 8/12/97 C. 17c Research as-built details of lake pump vault. Kato & Warren 7/15/97 Ongoing D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 D. 24 Resolve drain/water line conflict N. of 27th Kato & Warren 7/1/97 7/15/97 LJ,,4, /hood -71s11-7 r7 J�z PA Z, -4 4u V`YMY1, �WlCAv 1 I /Vk) N v 1 �ws gee P 4ed &C, a k: ct Cs�,���� i (��fk oy, ���- ��,e y O54 ' bit. .9f au s. 7l01 two (14,1 � . C9 e , fn P/-A r prY tTm 14 now JAM tip ops, IRA !At Alto Y4, I t ly prt. '_ In� rot An ............ 'r � .l",;' r F'< r f 1� ,� -. ut • All All oo ]tlt: ,tjp A t nt Ali Qj rot J?VAN AY 0 +!�. 7- t. i: A t4 op 't w net GO- low 1 46 kno jo 4E, low o, 3 fat Mh MEETING SIGN-UP SHEET Project: Oakesdale Ave. SW Date: 7/15/97 Subject: Technical Meeting Project Manager: Joe Armstrong Phone #: 277-6203 Name Affiliation/Representing Phone # -t0 Z-1 n a-77-, Op7 yeo�gn cr-ram. c1 ruzr�c-0 �-rb wAruz 44 — 4 ZOO KEM KVAL14C- irn KA-ro & LJAR1Z.tN 4-4-g— Q-20o C S5y-7 hma/form/cb/ww/signup2 1�Y o OAKESDALE AVENUE S.W. G �> � � Coordination Meeting Minutes — Bi-weekly Meeting #11 July 1, 1997 Attendees: Representing Name City of Renton Lin Wilson, Joe Armstrong, Bob Mahn, Clint Morgan Kato&Warren Barry Knight Entranco Brad Stein Sverdrup Jeff Schutt A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Wetland delineation and survey was completed June 23, 1997 • Revised design prospectus was submitted to the T.I.B. June 27, 1997 • FEIS was approved for issuance by the ERC July 1, 1997 A. 2. Project Schedule(bar chart attached): • Publish FEIS -July 7, 1997 (7-day waiting period elapses July 14, 1997) • Final wetland report to be completed NLT July 11, 1997 (information as of 7/2/97) • Submit Section 404 permit application to USACE --July 11, 1997 • Mitigation document complete--July 18, 1997 • Right-of-way parcel maps--July 18, 1997 • Geotechnical report--July 16, 1997 • Submit 50% design - July 24, 1997 (any required updates and revisions to the Project Definition Report will be accompany the 50% submittal) • The TIB Cost Increase Committee is scheduled to meet on July 24, 1997 in Mt. Vernon. • Submittal of construction funding prospectus to T.I.B. -October 27, 1997 • PS&E complete(final submittal)November 14, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 3/25/97: A subcommittee (Mark Pywell, Scott Woodbury, Bryce Ecklein of Kato and Warren, and Rick Ford) will develop the permitting schedule and report to the Technical Committee. 4/22/97: The FEIS will be published in early June. At that time, the Shoreline Permit can be issued and the 21-day comment period will start when DOE accepts it. 6/3/97: The request by the USACE to include Phase 2 of the project (south of SW 27th Street) in the Section 404 permit requires that the FEIS be revised to cover the reconfiguration in this area, and will delay FEIS completion (now scheduled for 7/3/97). Completion of the Section 404 permit application awaits confirmation of wetland flagging by the USACE, as yet unscheduled. 6/17/97: A draft listing the steps required for acquisition of permits was presented by Kato & Warren on 6/13. Milestone dates are yet to be scheduled. 7/1/97: Milestone dates were established on 6/27/97 for completion of the final wetland report and submittal of the Section 404 permit application to the USACE as listed above. (Pending) B.6c Permit Timeline ACTION ITEM (Subcommittee) B.6d Shoreline Permit to the DOE ACTION ITEM (City) B.6e Complete final wetland report ACTION ITEM (Shapiro) B.6f Submit Sec 404 permit application ACTION ITEM (K&W) Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes July 1, 1997 B. 10. 4/22/97: Prepare mitigation documents by 6/6. 6/3/97: This activity will be delayed, awaiting completion of the FEIS. 7/1/97: A date was established on 6/27/97 for completion of the mitigation document by 7/18/97. (Pending) B.10 Prepare mitigation document ACTION ITEM (City) B. 11. RIGHT-OF-WAY AT SPRINGBROOK CREEK: 4/22/97: Scott will assist with contacts with Drainage District personnel to set up procedures. 6/3/97: Scott indicated that the property boundary between Boeing (CSTC) and the drainage district had not yet been defined. It was agreed that this definition could be accomplished as an Oakesdale Avenue work task by W&H Pacific. Scott believed that Surface Water would be able to provide funding for this task. Joe will make the necessary arrangements. 7/1/97: This activity has not yet been completed. A delivery date has not been established. Joe will follow up with W&H Pacific. (Pending) B.11 Define drainage district property boundary FACTION ITEM Cit /W&H Pacific B. 12. PERMIT COORDINATION WITH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. (Pending) B.12 Permit coordination I ACTION ITEM (City) B. 13 RIGHT-OF-WAY: 6/17/97: Kato & Warren will start work on parcel right-of-way maps (to be prepared by Entranco). (Pending) B.13 Provide ROW parcel maps ACTION ITEM (Kato &Warren) B.13a Provide parcel title reports (was C 17d) ACTION ITEM (City) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11/97: The final location has not yet been decided. 5/20/97: Rick indicated Boeing had received a proposal from Puget Power which he had turned over to the City for processing. Rick commented that Boeing does not now intend to move the power lines. Lin stated that this was contrary to the City's understanding of Boeing's previously expressed intention. Rick will present the situation to the Steering Committee at their meeting on the 23rd and request direction from them on this matter. 6/3/97: The Steering Committee meeting scheduled for 5/23/97 was canceled, but a meeting was held between Sandra Meyer and Liz Warman (Boeing) at which the issues were discussed. At the meeting, Boeing's preference for a power line route east of the former practice track was confirmed, and the possible need for interim relocation of some poles to allow construction of the three-lane roadway was recognized. Rick will arrange a meeting with Puget to obtain cost estimates and schedules for each of these work items. Boeing will be responsible for the study and construction of the "long-term" relocation. Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. 6/17/97: The City and Boeing met 6/12/97 with Puget Sound Energy. Puget will provide cost estimates for pole relocations. A follow-up meeting has been set for 7/15/97. 7/1/97: A letter containing three estimates has been received from PSE. Additional data will be requested to clarify the assumptions used to arrive at the estimates. Joe will contact PSE to see if a meeting date earlier than 7/15 can be arranged. (Pending) C.8a Final pole location ACTION ITEM (Boeing) C.8d Next meeting with PSE ACTION ITEM: (City) Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes July 1, 1997 C. 9. UTILITY COORDINATION: Boeing will approach the water and sewer utilities regarding relocation needs. 6/17/97: Rick asked for some base line ground rules governing what constitutes (and when) it is stated that a conflict exists. Lin clarified that the drainage system is paramount and will take precedence as to where everything else may be installed. The remainder of utilities will be governed by the City's standard practice policy. GAS LINES: 2/25/97: It was noted that the new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right- of-way. (Pending) C.9a Determine location of gas line extension to the south ACTION ITEM (City) WATER LINES: 2/25/97: Boeing is considering the relocation of the existing waterline and is discussing the possibility with Neil Watts. Boeing currently is not showing the waterline as relocated,-except for a portion around their new building. This relocation and the remainder of the existing waterline should be able to remain out of the Oakesdale right-of-way even if future development occurs on the Office Park site at a later date. All other utilities will remain in the utility easement already set aside on the Boeing property and will not pose a problem. 3/11/97: Clint discussed the potential stub across Oakesdale for a new waterline back to the east. Abdoul discussed the current routing for waterlines within the immediate vicinity. Rick believes a new City waterline is scheduled to be stubbed across, and he will check to verify this will happen. Abdoul explained that whether it was stubbed and capped on both ends, or whether it is capped on the east side and charged, doesn't matter as far as the City is concerned. 5/6/97: Rick believes this information has been given to the City. 5/20/97: Utility crossings of Oakesdale shown on BCAG HQ site plans may conflict with storm drain piping. Kato and Warren will define profiles of storm drain system to allow coordination with utility crossings. Bob Mahn commented on the newest drawings with the utility crossings he just received. His review is only preliminary at this point, but he voiced concern that it appears the new relocated 12" water line is located six feet off the curb and may conflict with the City's new storm drain. Jeff indicated the system was designed with the constraints he'd received from Abdoul in the City's Water Utility Department. Scott Woodbury may need to arrange a meeting with Sverdrup and the City's Water Utilities to verify proper placement. 6/3/97: Kato &Warren will coordinate the issue of water line location in conjunction with their review of storm drain design and elevation. 6/10/97: The A-2 alignment still awaits official approval by the permit agencies, but should be adopted as the basis for design. The alignment will affect Boeing's proposed location for the 12-inch water line and other utility runs such as the sanitary sewer and communication ducts. It was agreed that a location 6 feet from the west curb line of Oakesdale is acceptable for the water line. The City prefers that the water line be located above the duct banks where these facilities cross. Abdoul suggested that it would be prudent for Boeing to install an empty casing for a future water line crossing Oakesdale near the south end of the practice track. The sanitary sewer within street right-of-way will be considered as a City facility; the communication ducts will be Boeing property, governed by the Citywide master use permit covering Boeing utility facilities The existing irrigation line does not have to be relocated. 6/17/97: Lin clarified an acceptable drainage system has now been established and the invert crossings indicated on the plans are good. Scott is concerned about the design of the outlet south of the SWD right-of-way. He will arrange to meet with Kato&Warren as soon as possible. Rick asked for clarification as to which of Boeing's proposed utility facilities need to be re-designed, and if the City wanted the gas and sewer lines in the street. A conflict exists at station 30. Barry pointed out that it would save a lot of time, and be much easier, for Boeing to determine which of their items were in conflict with the City's proposed utility runs. At the same time, Boeing could make a judgment call as to the best routing arrangements/changes to avoid the conflicts which could then be discussed with Kato and Warren. It was agreed to place the water lines in the street, at 10 feet from the edge of curb instead of six feet, if the City's Water Utility group says okay. Joe will ask Clint to verify it's okay. 7/1/97: Sverdrup asked K&W to confirm grades on the proposed drainage lines between Strations 42 and 43, wher clearance from Boeing's crossing utilities will be critical. (Pending) C.9e Define storm drain profiles I ACTION ITEM (Kato&Warren) Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes July 1, 1997 C. 17. CHANNEL WIDENING 4/22/97: Need confirmation of channel widening alignment. Kato and Warren will show, based on HNTB and W & H Pacific base maps. Scott will review and approve. Scott has the hydraulic model; Kato and Warren will run it to determine effect of bridge foundations. Do not examine upstream of the Hunter-Douglas Bridge. 5/6/97: This work is in process. 5/20/97: The City asked for further definition of cost savings on the preferred bridge compared to the original design. Kato & Warren requested cost information from Boeing for the lake pump vault. 6/3/97: Brad gave a verbal report on his conclusions regarding structure options for the bridge. He presented three option: (1) a three-span structure with 110 feet between abutment faces (measured perpendicular to the channel); (2) a single-span structure for a 110-foot channel width utilizing "high performance concrete girders" not previously used by WSDOT, and (3) a single-span structure for an 86-foot channel width utilizing conventional prestressed girders. Of the three alternatives (3) is the least costly, due in part to the shorter span, and to the lesser number of foundation piles compared with the three-span structure. However, the effect is to raise the roadway profile due to the greater girder depth. Scott indicated that he would explore the possibility of reducing the clearance requirement above the 100-year water surface by one foot. This should be combined with a widening of the crossing span to the maximum allowable using the WSDOT standard girder design (135 feet long girders). The conclusions of the bridge alternatives study will be incorporated as a Technical Memorandum appended to the Project Definition Report due to be submitted 6/13/97. Scott suggested that he would request the NRCS to develop a mathematized alignment for the widened channel in the vicinity of the Oakesdale bridge. In order not to delay the preparation of bridge plans, Kato & Warren/Entranco will develop this alignment using criteria provided by Scott based upon NRCS requirements. The consultant will use the horizontal coordinate system of the W&H mapping, adopted for the BCAG HQ project and for Oakesdale construction; a conversion will be needed to the system to be used for the channel widening project. 6/10/97: Scott will submit the proposed channel alignment to NRCS for review. The existing pump vault is located near the A-2 roadway center line. Lori requested that it be relocated clear of the roadway, so that safe access for maintenance can be provided. 6/17/97: The new alignment puts the pump vault very close to the median. Kato and Warren will explore the possibility of leaving it in place. The lines connecting to the pump vault are not in the location shown on the previous drawings received from Boeing; Boeing was asked to provide full scale reproducible construction plans for the vault. 7/1/97: Entranco gave Scott an exhibit and graphic file defining the channel alignment used for locating the Springbrook Creek bridge. (Pending) C.17b Lake pump vault details ACTION ITEM (Boeing) D. GENERAL DISCUSSION D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6197: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 5/20/97: Lin is looking for a parcel map from Kato &Warren. Bob will research information on the proposed utility crossing(s). 6/3/97: KATO & WARREN provided a map showing the parcel affected. Joe will prepare a letter to SWD asking for the request for an easement to be processed. 6/17/97: Joe circulated a draft of the proposed letter. 7/1/97: Joe confirmed that a letter had gone to S.W.D. on 6/20/97. In response to S.W.D.'s reply, he forwarded additional copies of the supporting exhibits. (Pending) D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. 6/17/97: Lin requested copies of the court order restricting tree removal. (Pending) D.22 Provide copy of court order I ACTION ITEM (Boein ) D. 23 TIB BUDGET: 6/17/97: The City and Kato & Warren will work toward a new scheme to fit the revised budget. Rick and Lin will work on an approach to use allocated TIB funds for a compromise between a 3- lane and 5-lane roadway. 7/1/97: Lin confirmed that a request for cost increase had been submitted to T.I.B. staff for a project with five lanes north oof SW 19th, and a transition to a three-lane section south of Station 36. This configuration results in a project cost rouhly equal to that for which the City applied to the T.I.B. Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes July 1, 1997 earlier thsi year. Both Boeing, City management and T.I.B. staff are supportive of thsi configuration. (Pending) D. 24 DRAINAGE: 7/1/97: In the vicinity of Station 44 + 40, the connection to Boeing's parking lot will create a low spot requiring drainage. K&W will design new inlets and a pipe connection to the existing 6-inch drain to the south. The City confirmed that it would be acceptable for outflow from sump pumps draining Boeing's duct bank vaults to discharge into the roadway catch basins or inlets. Further design work remains to be done in refining the spacing of inlets and resolving the conflict with the existing water line near the west curb line north of SW 27th Street. (Pending) D.24 Resolve drain/water line conflict N. of 27th ACTION ITEM Kato&Warren Next Meeting: The next coordination meeting will be July 15 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Copies: Attendees Gregg Zimmerman Sandra Meyer Oakesdale Ave Phase 1 A -- SW 16 to SW 27 # task Start Duration land 1996 1 1 1997 ' Pi 1998 _ Jul An p p p( ---.. Se 4. Boeing Participation Dec-04-96 40.00 d Jan-31-97 Bo I — r F ITIo De . 1 Finalize Details of Bo g ' 'p _ .ng�o �-j Dec Jane eb lul Au Se Oct. - Jun Jul' , _ _ 2 Complete TIBMA Design Prospectus Dee-02-96 � �44.00 d - Feb=04-97 � et. o � ec Jan; a :MagA�iMa I u e ct o � Mae a �n 3 Submit TIBMA Prospectus Feb-05-97 106 d Feb707-97 13 4 TIBMA Design Funding Approval Feb-1 997 -54 00 d-Apr-25-97 4 4A Submit revised TIII Design Prospectus Jun-16 97 10 00 d `Jun-27-97 ❑ 4A TIBIHA Cost 13 Complete t 10 Draft ISase Appro al — Feb- 3 97 39 00 d Mar 28-97 5 4B 5 n 6 Issue DEIS Mar-31-97 6.00 d Apr-07-97 1 6 7 DEIS Comment Period —Apr-07-97 22.00 d May-06-97 7 7A Cmp*and Publish FCIS May-07 97 -.41.00 d Ju(-03-97 7 7B FEIS Appeal Period Jul-07 97 10.00 d Jul-18-97 ❑ B BA�Re--flag wetlands forldelineahon(Shapiiro)�� Mar I7-97� 15.00 di Mar-21-97 0 �A 8 Permit Application c i 813 Pre design and wetland survey (W&II Pacific) liar-24 97 71 00 d lu1-01-97 813 8C Initial meeting with USACE,WDOE May-02-97 : 7 1.00 d May-02-97 8 8D Pre application meeting with USACE' May-21 97 1,00 d Ma 2I-97 RD i 8E Complete final\ccdand report Jun-18-97 �12 00 d Jul-03-97 ( 8E 81- -- -Prepare t( mdtal to US 15.00 d' -J ul-1 1-9- 7 8 iSect 404 permit USACE) Ju-14-971 90.00d Nov-18-978G Is G 9 Prepare Mitigation Document Jul-07-971 10.00 d Jul-18-97 ❑ 9A Mitigation Document Comment Period Jul-21-97! 25.00 d: Aug-22-97 A _ p p _ - --- --- 10 10 Complete D esi' gRe o t Dec,Q2=96 82.00 d_ MPr�31-97 l - O I 1 11 Value En ineenn Stud A r-07-97 16.00 d A r-_8-97 12 Select Consultant for PS&E Feb-03-97 37.00 d =Mar-26-97 12 13 Scope&Negotiate Consultant Design Contrac Apr-01-97 17,00 d r ;Apr-23-97 13 14 Execute Consultant Design Contract Apr-24 97 13 00 d May-12-97 ITE7 5 {t ^ Jun-Pr ect Definition Report -97 j ❑ 1515 Right-of-WayPlans Jun-16-97 J 27-97 16-97I .00d lul _397 IS ieDesign 16 Prepare PS&E Jul-24 97 80.00 d1Nov-1-1-97 6 1 eriActiv May-07-97100 d 1-97m 17 - -- — -- — - 18 Community Involvement Feb-03 97 169.00 d Oct-01 97 18' 19 Prepare TIB/TIA Construction Prospectus Oct-17 97, 20.00 d Nov-14-97 9 20 Submit HBIfIA Construction Prospectus Nov-17-97 5.00 d Nov-21-97 I 20 21 TIB/fIA Construction$Approval _ _ Nov-07-97: 20.00 dl Dec-08-97 2 22 Coord.with Valley Drainage Improvements Jun-16-97 10500 dl; Nov-12-97 2 23 Co_ord with Boeing Longacres Office Park Jun-16-97 105.00 d Nov-12-97 - -- — --- --a -- I ----- 23 !Coord.with Hunter-Douglas project Jun-16-9Y 105.00 d! Nov-12-97 A 24 Relocate Puget overhead facilities Feb03-971 240 00 d� Jan-14-98 I 4 -— an 25 Boeing ROW Dedication Activities Jun-30-97 90.00 d Nov-04-97 oe ngCo. 2 - - - ---— - -- - - __ 26 1Other ROW Acquisition Activities Jun-30-97i 90 00 d{ Nov-04-97 1 2 28 Advertise Dec-09 97j 22.00 d Jan-09-98 2 29 `Award,execute contract .Ian-12-98 40.00 d Mar-10-98 2 30 Construction,SW 16 to SW 27 I Mar-I I-98EE� 145.00 d Oct-Ol-98 I 30 Printed:Jul-01-97 Page I OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Date Date Responsibility Resolution No. Description Assigned Due B. 6c Prepare timeline for permitting process. Bryce Ecklein 3/25/97 5/22/97 In progress B. 6d Submit copy of Shoreline Permit to DOE for comment. Mark Pywell 3/11/97 Early July B.6e Complete final wetland report Shapiro & Assoc 7/1/97 7/11/97 B.6f Submit Sec 404 permit application Kato & Warren 7/1/97 7/11/97 B. 10 Prepare mitigation documents. Mark P./Bob M. 4/22/97 7/18/97 B. 11 Define drainage district property boundary W&H Pacific 6/3/97 6/30/97 In process B. 12 Coordination with Channel Widening permits. City (Scott) 4/22/97 Ongoing B. 13 Provide ROW parcel maps K&W (Entranco) 6/17/97 7/18/97 In process B. 13a Provide parcel title reports City 6/17/97 7/11/97 C. 8d Next meeting with PSE (7/15) Joe Armstrong 6/17/97 Set for 7/15 Consider an earlier date C. 9a Determine future location of gas line extension to the Clint Morgan/Joe 2/25/97 Ongoing south and advise Boeing. C. 9e Define storm drain profiles. Kato &Warren 5/20/97 7/3/97 Defined in PDR; to be refined C. 17b Provide construction details of lake pump vault. Boeing 6/17/97 D. 22 Provide copy of court order. Boeing (Rick) 6/3/97 6/17/97 D. 24 Resolve drain/water line conflict N. of 27th Kato & Warren 7/1/97 7/15/97 Oakesdale Ave Phase lA -- SW 16 to SW 27 Task Start Duration End 1996 1997 1998 Jul Au Se I Oct Nov Dec Jan Feb M Apr 4a Jun Jul Au Sep Oct No c Jan Feb M Apr fa Jun Jul u Sep Oct No Boeing o. 1 -.-..a1 .. 534 E 2 .......... ..... .....:_._... ............................ £I1 'I11L:'. .....::.....:>::>:::;>:;:><::::>.<:::>::>::>::I 1x t35Y?7 ... .. .. .... 1 3 4 :>::::?E?::>:?:?z>::<.......... C ■ 4:� zti:•`:��`?r�,'�`:>�?»Itiiik(1<iil-;:•:.... .. ... » : itL=2 ' 4B 4$::s::'#IBTIz1~:f?tiST:Ii1C9A9z:. <: ::':<::?::::<::<::::::<::: .... :.':<:>:::T1 3fl�9"f<::>::I :i ...... Sl. 5 4_ .Iv7 &t............ :.:.::::::::...:•..:..::..ti :;::::::::::.,•.::.::::::::.:....:::................ 6 7 7::>< 19 �: FSitt�::;F`!�iQd:�::::>::»»»:<:>:::>:> :??::»»>::>::;::::>::;:>:::z:::.:::>:>;:::r� __......7......'�2<4Jf3.�:.....�9�i!r1 -�: >'s > .:.... :.. .....:. ................... u1.iI3.4:t. 7B FEIS Appeal Period Jul-07-97 10.00 d Jul-18-97 I I 7B 8 Shoreline Substantial Permit Application Jul-21-97 15.00 d Au -08-97 mi 8 .....:.' 1 A �.: ::�*red+rxis::�r::;da3u ►c►:::...... ..a;:>:>:;:::>:::::><:::;<::::»:<::::A�fa�':�3::47 >:.:::...........:.:..................... 8B ...1xte sfes! and x�e�latitlUry ::.. 'a� tt lV#a[Z - ...» 3f1: : ">' .. .. T. M. 8 A 'E.>::>:::<:»;;>:<;::,.::<:;::»::<:s:::.l�l���1;�J"f:::::»:::::1 �#•'zz>::�a::2I.-�?- I D 8E Complete final wetland report Jun-18-97 22.00 d Jul-18-97 E 8 80 Issue Sect.404 permit(USACE) Jul-14-971 90.00 d Nov-18-97 tG .......................... ................ 9A Mitigation Document Comment Period Jul-21-97 25.00 d Au -22-97 A J....... .t3#ti.. ... .. . 10 3 1 1....Jtii.t)0...t:n£us:: ::::........ ........................................................ 1 ;;•::.:S e:is t uliantf`c#: &E::>:::>::>::>::>::>::::>::»:a»»>::>::>::>::>::>:<:>::::>:<:::1eb*i33 3:::s> 7: .......... &9s� 12 tia3a: tiiitizTest ::: ffXCK3...::::::::...:....._.......................................................... 13 ;.::. siY a 3it l :i:> E�eait :Giii�sultas :Doss ,; au;.... >::::::>::>::>: »:»:» ..:3 «5 ;...,..:1 ; ,•....... ......... .:. $:- MM DOWN. 1 16 Final Design 50%submittal Jun-16-97 x 28.00 d Jul-24-97 16 17 Prepare PS&E Jul-25-97 79.00 d Nov-14-97 17 18 Permit Activities Ma -07-97 125.00 d Oct-31-97 18 19 Community Involvement Feb-03-97 169.00 d Oct-01-97 19 j 20 Coord.with Vallev Drainage Improvements Jun-16-97 105.00 d Nov-12-97 2 21 Coord.with Boeing Lon acres Office Park Jun-16-97 105.00 d Nov-12-97 j 21 22 Coord.with Hunter-Douglas project Jun-16-97 105.00 d Nov-12-97 2 23 Relocate Puget overhead facilities Feb-03-97 240.00 d Jan-14-98 3 24 Ri f-Way Plans Jun-16-97 24.00 d Jul-18-97 4 25 Boeing ROW Dedication Activities Jul-21-97 75.00 d Nov-03-97 Bpein Cc. 25 26 Other ROW Acquisition Activities Jul-21-97 75.00 d Nov-03-97 0 26 27 Prepare TIBMA Construction Prospectus Oct-10-97 12.00 d Oct-27-97 ! ® 27 28 TIBMA Construction S Approval Oct-28-97 20.00 d Nov-25-97 ® 28 29 Advertise Dec-03-97 23.00 d Jan-06-98 % 2 30 Award,execute contract Jan-07-98 40.00 d Mar-05-98 30' 31 Construction,SW 16 to SW 27 Mar-10-98 145.00 d Se 30-98 31 Printed:Jul-15-97 Page 1 Oakesdale Ave Phase 1A -- SW 16 to SW 27 ire fir}artei �e#Ea�x#suit<: %l :Yii[: i#4# ul c.;.. rriEiri Com lete final wetland re _.,. Right-of-Way Plans Other ROW Acquisition Act Issue Sect.404 permit(US Boeing ROW Dedication A Advertise .....::..:.:.............. ....................... :' 131f8#j$ # Final Design(50°ro submitta Community Involvement Award,execute contract `;:lea N j#1tc 16 S.;u to Coord.with Valley Drainag eiruEraci' 8 Construction,SW 16 to SW Coord.with Boeing Longac TIBfM Construction S Ap X. Relocate Puget overhead fac Coord.with Hunter-Dougla Prepare TIB/TIA Constructi { ivi3elParcd € Permit Activities ?tet% t Mitigation Document Com Prepare PS&E '}}'`e 'a��P��Z3s�'sI�?# FEIS Appeal Period Shoreline Substantial Perrr►it Printed:Jul-15-97 Page 1 e*MY 'a4),-) OAKESDALE AVENUE S.W. Coordination Meeting Minutes -- Bi-weekly Meeting #8 " June 3, 1997 Attendees: Representing Name City of Renton Lin Wilson, Joe Armstrong, Bob Mahn, Scott Woodbury, Mark Pywell The Boeing Company Rick Ford Kato&Warren Barry Knight, Dick Warren Entranco Brad Stein A. PROJECT STATUS AND SCHEDULE: A. 1: Project Status: • Corps of Engineers pre-application meeting took place on 5/21 • Project definition report(including update on bridge design and project re-estimate) is in preparation by Kato and Warren • FEIS is in preparation A. 2. Project Schedule: • Technical memorandum on bridge design-June 6, 1997 • Project definition report-June 13, 1997 • Draft of submittal to T.I.B. to support cost increase request-June 20, 1997 • Wetland delineation and survey(including City wetland south of 27th Street-June 20, 1997 • Publish FEIS -July 3, 1997 • Submit Section 404 permit application to USACE-July 3, 1997 • Submit 50% design-July 24, 1997 • The T.I.B. Cost Increase Committee is scheduled to meet on July 24, 1997 in Mt. Vernon. • Submittal of construction funding prospectus to T.I.B. -October 3, 1997 • PS&E complete(final submittal)November 14, 1997 A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: 3/25/97: A subcommittee (Mark Pywell, Scott Woodbury, Bryce Ecklein of Kato and Warren, and Rick Ford)will develop the permitting schedule and report to the Technical Committee. 4/22/97: The FEIS will be published in early June. At that time, the Shoreline Permit can be issued and the 21-day comment period will start when DOE accepts it. 6/3/97: The request by the USACE to include Phase 2 of the project (south of SW 27th Street) in the Section 404 permit requires that the FEIS be revised to cover the reconfiguration in this area, and will delay FEIS completion (now scheduled for 7/3/97). Completion of the Section 404 permit application awaits confirmation of wetland flagging by the USACE, as yet unscheduled. (Pending) B.6c Permit Timeline ACTION ITEM Subcommittee B.6d Shoreline Permit to the DOE ACTION ITEM (City) B.6e Revisions for FEIS ACTION ITEM Kato&Warren 6 Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes June 3, 1997 B. 7. 4/22/97: Agenda Bill for Council to adopt the alignment needs to be initiated. 5/20/97: Agenda bill for adoption of alignment has been initiated. Council action is scheduled for 6/2/97. 6/3/97: Council action completed. (Retired) B.7 Council adoption of alignment by 6/2/97 ACTION ITEM Cit B. 8. 4/22/97: The City's consultants will formalize the proposal to use CSTC delta wetland for runoff from a portion of the Oakesdale roadway. 5/6/97: Rick advised the City will need to make a formal request in writing stating their request(s) before the Boeing Company will be able to evaluate the situation and offer their response. 5/20/97: The City's letter dated 5/13 formalized the request. Lin asked that Boeing furnish a technical memorandum addressing the retaining capacity of the delta. 6/3/97: A memorandum has been prepared by Sverdrup providing details of the design parameters. This is currently under review by Kato & Warren and City staff. The possibility was discussed of combining the drainage from the proposed daycare center to be constructed at the north end of the former practice track with that of the roadway segment. This will be explored in discussion with Sverdrup upon Jeff Schutt's return next week. (Pending) B.8c Technical memorandum re delta capacity ACTION ITEM Boein B.8d Review and response by City I ACTION ITEM Cit B. 10. 4/22/97: Prepare mitigation documents by 6/6. 6/3/97: This activity will be delayed, awaiting completion of the FEIS. B.10 Prepare mitigation documents ACTION ITEM (Cit B. 11. RIGHT-OF-WAY AT SPRINGBROOK CREEK: 4/22197: Scott will assist with contacts with Drainage District personnel to set up procedures. 6/3/97: Scott indicated that the property boundary between Boeing (CSTC) and the drainage district had not yet been defined. It was agreed that this definition could be accomplished as an Oakesdale Avenue work task by W&H Pacific. Scott believed that Surface Water would be able to provide funding for this task. Joe will make the necessary arrangements. (Pending) B.11 Define drainage district property boundary I ACTION ITEM (city B. 12. PERMIT COORDINATION WITH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. (Pending) B.12 Permit coordination ACTION ITEM (City C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11197: The final location has not yet been decided. 5/20/97: Rick indicated Boeing had received a proposal from Puget Power which he had turned over to the City for processing. Rick commented that Boeing does not now intend to move the power lines. Lin stated that this was contrary to the City's understanding of Boeing's previously expressed intention. Rick will present the situation to the Steering Committee at their meeting on the 23rd and request direction from them on this matter. 6/3/97: The Steering Committee meeting scheduled for 5/23/97 was canceled, but a meeting was held between Sandra Meyer and Liz Warman (Boeing) at which the issues were discussed. At the meeting, Boeing's preference for a power line route east of the former practice track was confirmed, and the possible need for interim relocation of some poles to allow construction of the three-lane roadway was recognized. Rick will arrange a meeting with Puget to obtain cost estimates and schedules for each of these work items. Boeing will be responsible for the Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes June 3, 1997 study and construction of the "long-term" relocation. Lin indicated that the Seattle City Light line leased by PSE was located on an easement over City-owned land. (Pending) C.8a Final pole location ACTION ITEM (Boeing) C.8b Arrange joint meeting with PSE ACTION ITEM (Boeing) C. 9. UTILITY COORDINATION: Boeing will approach the water and sewer utilities regarding relocation needs. GAS LINES: 2/25/97: It was noted that the new building will need gas service which may need coordination in the design, should the service be in the road. A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right- of-way. C.9a Determine location of gas line extension to the south I ACTION ITEM (City) WATER LINES: 2/25/97: Boeing is considering the relocation of the existing waterline and is discussing the possibility with Neil Watts. Boeing currently is not showing the waterline as relocated, except for a portion around their new building. This relocation and the remainder of the existing waterline should be able to remain out of the Oakesdale right-of-way even if future development occurs on the Office Park site at a later date. All other utilities will remain in the utility easement already set aside on the Boeing property and will not pose a problem. 3/11/97: Clint discussed the potential stub across Oakesdale for a new waterline back to the east. Abdoul discussed the current routing for waterlines within the immediate vicinity. Rick believes a new City waterline is scheduled to be stubbed across, and he will check to verify this will happen. Abdoul explained that whether it was stubbed and capped on both ends, or whether it is capped on the east side and charged, doesn't matter as far as the City is concerned. 5/6/97: Rick believes this information has been given to the City. 5/20/97: Utility crossings of Oakesdale shown on BCAG HQ site plans may conflict with storm drain piping. Kato and Warren will define profiles of storm drain system to allow coordination with utility crossings. Bob Mahn commented on the newest drawings with the utility crossings he just received. His review is only preliminary at this point, but he voiced concern that it appears the new relocated 12" water line is located six feet off the curb and may conflict with the City's new storm drain. Jeff indicated the system was designed with the constraints he'd received from Abdoul in the City's Water Utility Department. Scott Woodbury may need to arrange a meeting with Sverdrup and the City's Water Utilities to verify proper placement. 6/3/97: Kato &Warren will coordinate the issue of water line location in conjunction with their review of storm drain design and elevation. (Pending) C.9e Define storm drain profiles ACTION ITEM (Kato&Warren C.9f Resolve 12" water line location ACTION ITEM (Kato&Warren C. 10. 2/25/97: The status of the 0.08 acre wetland needs to be clarified for this Boeing site. Jim Coulter believes that Metro's 108" pipe project may have disturbed this wetland to the extent that it no longer exists. Lori will be checking further on this. In the meantime, Boeing prefers to leave the wetland alone. Lori asked if the proposed Oakesdale drainage outfall could go around this wetland, either through the CSTC wetland buffer to the north or further to the south, so it wouldn't be impacted. The lack of slope may restrict this; however, these options will be investigated further during Oakesdale project final design. 3/11/97: Bob noted that Shapiro did not mention this wetland in the EIS for this project. Lori stated Boeing is proceeding with the assumption that it is still there. Scott advised this may be an item which the Corps will ultimately have the responsibility for determining. 4/22/97: Boeing will request the Army Corps of Engineers to reconsider jurisdiction. If the Corps agrees not to exercise jurisdiction, the City will accept, under City rules, that it is not a wetland. 5/6/97: Rick noted the clarification request is in process. 5/20/97: Boeing has written to the Army Corps of Engineers and is awaiting a response. (Pending) C.10a Status of 0.08 wetland ACTION EM (Boeing) C.10b Avoiding 0.08 wetland I ACTION ITEM (CityDesign Team)] Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes June 3, 1997 C. 17. CHANNEL WIDENING 4/22/97: Need confirmation of channel widening alignment. Kato and Warren will show, based on HNTB and W & H Pacific base maps. Scott will review and approve. Scott has the hydraulic model; Kato and Warren will run it to determine effect of bridge foundations. Do not examine upstream of the Hunter-Douglas Bridge. 5/6/97: This work is in process. 5/20/97: The City asked for further definition of cost savings on the preferred bridge compared to the original design. Kato & Warren requested cost information from Boeing for the lake pump vault. 6/3/97: Brad gave a verbal report on his conclusions regarding structure options for the bridge. He presented three options: (1) a three-span structure with 110 feet between abutment faces(measured perpendicular to the channel); (2) a single-span structure for a 110-foot channel width utilizing "high performance concrete girders" not previously used by WSDOT, and (3) a single-span structure for an 86-foot channel width utilizing conventional prestressed girders. Of the three alternatives (3) is the least costly, due in part to the shorter span, and to the lesser number of foundation piles compared with the three-span structure. However, the effect is to raise the roadway profile due to the greater girder depth. Scott indicated that he would explore the possibility of reducing the clearance requirement above the 100-year water surface by one foot. This should be combined with a widening of the crossing span to the maximum allowable using the WSDOT standard girder design (135 feet long girders). The conclusions of the bridge alternatives study will be incorporated as a Technical Memorandum appended to the Project Definition Report due to be submitted 6/13/97. Scott suggested that he would request the NRCS to develop a mathematized alignment for the widened channel in the vicinity of the Oakesdale bridge. In order not to delay the preparation of bridge plans, Kato & Warren/Entranco will develop this alignment using criteria provided by Scott based upon NRCS requirements. The consultant will use the horizontal coordinate system of the W&H mapping, adopted for the BCAG HQ project and for Oakesdale construction; a conversion will be needed to the system to be used for the channel widening project. (Pending C.17a Define cost savings ACTION ITEM (Kato&Warren C.17b Lake pump vault costs ACTION ITEM (Boeing) C.17c Develop channel widening alignment ACTION ITEM (Kato&Warren)) D. GENERAL DISCUSSION D. 18 ALIGNMENT ALTERNATIVES: 5/6/97: Kato & Warren went over their Concept A and B for the alternative bridge alignment options, both of which avoid the storm drain outlet vault and reduce impact upon the CSTC wetlands. Concept B appears to offer the least disturbance to existing wetlands. It was decided that Kato & Warren and Sverdrup will trade electronic files in the near future to enable both parties to better assess impacts of both concepts. A detailed report describing the variations involved in both concepts will be prepared by Kato &Warren within one week. Lori suggested that Bryce Ecklein and Mark Boule obtain an informal reaction from Jack Kennedy (Corps of Engineers) before the 5/21 pre-application meeting. 5/20/97: Barry presented a technical memo and layout drawings. It was agreed that Alignment A-2 (formerly referred to as "B") is preferred. Precise geometry of the future channel alignment is needed to finalize the bridge site plan (see Action Item C.17c), as well as a hydraulic analysis to determine abutment location. Scott and Brad will work together on this. Kato and Warren will prepare a project cost update for a 3-lane development incorporating Alignment A-2. In addition, they will estimate costs for widening to 5 lanes, by roadway segment. (Pending) D. 18a Concept A&B alternative alignment report. ACTION ITEM Kato&Warren) D. 18b Perform channel hydraulic studies . ACTION ITEM Cit /Entranco D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their 60-inch line where it is crossed by the Oakesdale right-of-way. 5/20/97: Lin is looking for a parcel map from Kato &Warren. Bob will research information on the proposed utility crossing(s). 6/3/97: K&W provided a map showing the parcel affected. Joe will prepare a letter to SWD asking for the request for an easement to be processed. (Pending) D. 19a Define S. W. D. right-of-way utility crossing data ACTION ITEM (Kato&Warren) D. 19b Provide a parcel map ACTION ITEM Kato&Warren D. 19c Utility information ACTION ITEM (City) Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes June 3, 1997 D. 19d City to send letter to S.W.D. ACTION ITEM (city). D. 20 LANDSCAPING/PLANTER STRIP: 5/6/97: Rick indicated that Boeing might prefer that the planter strip between the curb and sidewalk be replaced by landscaping behind the back of walk, contiguous with Boeing's site landscaping. Joe will check out variance process. Rick will determine Boeing consensus preference. 5/20/97: Lin advised the City's Transportation Committee agreed with establishing the sidewalk next to the curb. 6/3/97: Rick confirmed Boeing's preference for the omission of the planter strip and the provision of a wider sidewalk adjacent to the curb. There was discussion of possible tree planting behind the west sidewalk south of the BCAG HQ site. It was agreed to arrange a meeting between Boeing's landscape designer and the City's Parks Director, who is responsible for City-provided plantings. (Pending) D. 20c Arrange meeting to discuss tree planting program I ACTION ITEM Cit /Boein D. 22 DISTURBANCE OF PROTECTED TREES: 6/3/97: The proposed alignment in the vicinity of the Springbrook Creek channel may impact trees identified in previous environmental documents to be preserved. Rick indicated that Boeing had available a survey of existing trees and would furnish it. D. 22 Provide existing tree survey ACTION ITEM (Boeing) Next Meeting: The next coordination meeting will be June 17 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Distribution: Attendees Gregg Zimmerman Sandra Meyer OAKESDALE AVENUE - SW 16TIl STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Responsibility Date Date Resolution No. Description Assi ned Due B. 6c Prepare timeline for permitting process. Bryce Ecklein 3/25/97 5/22/97 In progress B. 6d Submit copy of Shoreline Permit to DOE for comment. Mark P well 3/11/97 Early June B. 6e describe project revisions for inclusion in FEIS Kato &Warren 6/3/97 6/27/97 B. 7 Council adoption of EIS alignment A City Council 4/22/97 6/2/97 Complete B. 8c Technical memorandum re delta capacity Boeing 5/20/97 Submitted 5/30/97 B. 8d Review and response by City Boeing 5/20/97 B. 10 Prepare mitigation documents. Mark P./Bob M. 4/22/97 Ongoing B. 11 Define drainage district property boundary Joe/W&H Pacific 6/3/97 6/30/97 B. 12 Coordination with Channel Widening permits. City Scott 4/22/97 Ongoing C. 8a Coordinate relocation of Puget Power 115 kV lines. Lori Pitzer 3/11/97 See minutes. C. 8b Arrange City and Boeing meeting with PSE Rick 6/3/97 6/6/97 C. 9a Determine future location of gas line extension to the south. Clint Moran 2/25/97 Ongoing C. 9e Define storm drain profiles. Kato &Warren 5/20/97 6/3/97 C. 9f Resolve 12" water line location Kato &Warren 6/3/97 6/13/97 C. 10a Clarify status of 0.08-acre wetland. Rick Ford 2/25/97 5/20/97 Boeing has asked USACE for a letter. In process. C. l0b Avoid 0.08 wetland. City Design Team 2/25/97 Ongoing C. 17a Define cost savings. Kato &Warren 5/20/97 6/13/97 Verbal report 6/3/97 C. 17b Provide details of lake pump vault. Boeing 5/20/97 C. 17c Develop channel widening alignment Kato &Warren 6/3/97 6/13/97 D. 18b Furnish alignment data on proposed channel centerline. —City Scott 5/20/97 6/3/97 D. 19a Obtain ROW documentation for S.W.D. crossing. city 5/6/97 ASAP D. 19b Parcel map at Seattle Water Dept. crossing. Kato and Warren 5/20/97 5/30/97 D. 19c Compile utility information. City Bob 5/20/97 6/13/97 D. 19d City to send letter to S.W.D. City Joe 6/3/97 6/13/97 D. 20b Determine Boeing preference: planter strip vs. landscaping Boeing (Rick) 5/6/97 5/20/97 Decided -no planter strip behind walk. D. 20c Arrange meeting to discuss tree planting program City/Boeing 6/3/97 D. 22 Provide existing tree survey. Boeing Rick 6/3/97 6/10/97 y �� PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT + + TRANSPORTATION SYSTEMS DTVISON MEETING SIGN-UP SHEET Project: Oakesdale Ave. S.W. / Boeing Corn. Bldg. Date: 6 - 3 —7 Subject: Coordination Meeting Location: Renton Municipal Bldg. Project Coordinator: Bob Mahn / Clint Morgan Phone: 277-5545 / 277-6216 Name (Please PRINT) Affiliation/Representing Phone /`��fc �,�e,!! P��i��r✓ .2 77- 4-77-oo C Z 7- G223 SIGNUP.DOG lb 0�7 , -- -- parr y.��y le? 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I STA = 51 +50.00 19.877 I I I PVI E EV = 19.88 N 18.00 - --- - -- I , --- 0 18.877 � 4 17 77 1- --17.877- 0 0- -o _ o o U) OAKESDALE AVENUE S.W. Coordination Meeting Minutes -- Bi-weekly Meeting #7 May 20, 1997 Attendees: Representing Name x City of Renton Lin Wilson, Joe Armstrong, Clint Morgan, Scott Woodb The Boeing Company Rick Ford � 1 Kato&Warren Barry Knight J�� Sverdrup Jeff Schutt 2199, Entranco Brad Stein C/ry A. PROJECT SCHEDULE STATUS: £ngil7 Or RENrpN A. 1: Schedule: Dept Corps of Engineers pre-application meeting is scheduled for 5/21. The TIB Cost Increase Committee is scheduled to meet on 7/24 in Mt. Vernon. Cost update(project re-estimate) is due 6/10 per the current Kato and Warren schedule. A. 2. Project Status: • Start Design --May 13, 1997. PS&E complete(final submittal) November 14, 1997. A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: Bob explained how the Shoreline Permit timelines are interpreted: A project for which a permit has been granted must be completed within five years after approval of the permit. Upon review and a showing of good cause, the permit may be extended for a period of up to one year. Construction of a project for which a permit has been granted must commence within two years after permit approval. Regarding this Oakesdale project, the intention is to obtain a permit for the full five-lane project. Commencement of construction of the three-lane project by March 1998 will meet the permit's two-year commencement requirement. 3/11/97: Rick agreed to prepare a timeline for the needed permits. Mark will submit the Shoreline Permit to the DOE for their comments. 3/25/97: Mark has calculated it so the Shoreline Permit 21 day comment period will run concurrently with the Final EIS. A subcommittee (Mark Pywell, Scott Woodbury, Bryce Ecklein of Kato and Warren, and Rick Ford) will develop the permitting schedule and report to the Technical Committee. 4/22/97: The FEIS will be published in early June. At that time, the Shoreline Permit can be issued and the 21-day comment period will start when DOE accepts it. (Pending) B6c Permit Timeline ACTION ITEM (Subcommittee) B6d Shoreline Permit to the DOE ACTION ITEM (City) B. 7.4/22/97: Agenda Bill for Council to adopt the alignment needs to be initiated. 5/20/97: Agenda bill for adoption of alignment has been initiated. Council action is scheduled for 6/2/97. B.7 Council adoption of alignment by 6/2/97 ACTION ITEM (City) B. 8.4/22/97: The City's consultants will formalize the proposal to use CSTC wetland for runoff from a portion of the Oakesdale roadway. 5/6/97: Rick advised the City will need to make a formal request in writing stating Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes May 20, 1997 their request(s) before the Boeing Company will be able to evaluate the situation and offer their response. 5/20/97: The City's letter dated 5/13 formalized the request. Lin asked that Boeing furrnish a technical memorandum addressing the retaining capacity of the delta. (Pending) B.8a Proposal to use wetland for runoff ACTION ITEM Dick Warren) B.8b Formal request via the City ACTION ITEM Completed B.8c Technical memorandum re delta capacity ACTION ITEM Boein B. 9.4/22/97: Response from Boeing to use CSTC wetland for Oakesdale runoff. B.9 Response on using CSTC wetland for runoff ACTION ITEM (Boein B. 10. 4/22/97: Prepare mitigation documents by 6/6. B.10 Prepare mitigation documents ACTION ITEM (Cit B. 11. RIGHT-OF-WAY AT SPRINGBROOK CREEK: 4/22/97: Scott will assist with contacts with Drainage District personnel to set up procedures. B. 12. PERMIT COORDINATION WITH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. (Pending) B.12 Permit coordination ACTION ITEM (City) C. COORDINATION ISSUES C. 8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11/97: The final location has not yet been decided. 5/20/97: Rick indicated Boeing had received a proposal from Puget Power which he had turned over to the City for processing. Rick commented that Boeing does not now intend to move the power lines. Lin stated that this was contrary to the City's understanding of Boeing's previously expressed intention. Rick will present the situation to the Steering Committee at their meeting on the 23rd and request direction from them on this matter. (Pending) C.8 Final pole location I ACTION ITEM (Boeing) C. 9. UTILITY COORDINATION: Boeing will also approach the water and sewer utilities regarding relocation needs. It was noted that the new building will need gas service which may need coordination in the design, should the service be in the road. GAS LINES: 2/25/97: A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. C9a Determine location of gas line extension to the south I ACTION ITEM (City) Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes May 20, 1997 WATER LINES: 2/25/97: Boeing is considering the relocation of the existing waterline and is discussing the possibility with Neil Watts. Boeing currently is not showing the waterline as relocated, except for a portion around their new building. This relocation and the remainder of the existing waterline should be able to remain out of the Oakesdale right-of-way even if future development occurs on the Office Park site at a later date. All other utilities will remain in the utility easement already set aside on the Boeing property and will not pose a problem. 3/11/97: Clint discussed the potential stub across Oakesdale for a new waterline back to the east. Abdoul discussed the current routing for waterlines within the immediate vicinity. Rick believes a new City waterline is scheduled to be stubbed across, and he will check to verify this will happen. Abdoul explained that whether it was stubbed and capped on both ends, or whether it is capped on the east side and charged, doesn't matter as far as the City is concerned. 5/6/97: Rick believes this information has been given to the City. 5/20/97: Utility crossings of Oakesdale shown on BCAG HQ site plans may conflict with storm drain piping. Kato and Warren will define profiles of storm drain system to allow coordination with utility crossings. Bob Mahn commented on the newest drawings with the utility crossings he just received. His review is only preliminary at this point, but he voiced concern that it appears the new relocated 12" water line is located six feet off the curb and may conflict with the City's new storm drain. Jeff indicated the system was designed with the constraints he'd received from Abdoul in the City's Water Utility Department. Scott Woodbury may need to arrange a meeting with Sverdrup and the City's Water Utilities to verify proper placement. (Pending) C9b Waterline stub crossing Oakesdale ACTION ITEM (Boeing) C9e Define storm drain profiles ACTION ITEM (Kato &Warren)) C. 10. 2/25/97: The status of the 0.08 acre wetland needs to be clarified for this Boeing site. Jim Coulter believes that Metro's 108" pipe project may have disturbed this wetland to the extent that it no longer exists. Lori will be checking further on this. In the meantime, Boeing prefers to leave the wetland alone. Lori asked if the proposed Oakesdale drainage outfall could go around this wetland, either through the CSTC wetland buffer to the north or further to the south, so it wouldn't be impacted. The lack of slope may restrict this; however, these options will be investigated further during Oakesdale project final design. 3/11/97: Bob noted that Shapiro did not mention this wetland in the EIS for this project. Lori stated Boeing is proceeding with the assumption that it is still there. Scott advised this may be an item which the Corps will ultimately have the responsibility for determining. 4/22/97: Boeing will request the Army Corps of Engineers to reconsider jurisdiction. If the Corps agrees not to exercise jurisdiction, the City will accept, under City rules, that it is not a wetland. 5/6/97: Rick noted the clarification request is in process. 5/20/97: Boeing has written to the Army Corps of Engineers and is awaiting a response. (Pending) C10a Status of 0.08 wetland ACTION ITEM (Boeing) C10b Avoiding 0.08 wetland ACTION ITEM (City Design Team) C. 17. CHANNEL WIDENING 4/22/97: Need confirmation of channel widening alignment. Kato and Warren will show, based on HNTB and W & H Pacific base maps. Scott will review and approve. Scott has the hydraulic model; Kato and Warren will run it to determine effect of bridge foundations. Do not examine upstream of the Hunter-Douglas Bridge. 5/6/97: This work is in process. 5/20/97: The City asked for further definition of cost savings on the preferred bridge compared to the original design. Kato & Warren requested cost information from Boeing for the lake pump vault. (Pending) C.17 Confirm channel widening alignment. ACTION ITEM (Kato&Warren) C.17a Define cost savings ACTION ITEM (Kato&Warren) C.17b Lake pump vault costs ACTION ITEM (Boeing) Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes May 20, 1997 D. GENERAL DISCUSSION D. 18 ALIGNMENT ALTERNATIVES: 5/6/97: Kato & Warren went over their Concept A and B for the alternative bridge alignment options, both of which avoid the storm drain outlet vault and reduce impact upon the CSTC wetlands. Concept B appears to offer the least disturbance to existing wetlands. It was decided that Kato & Warren and Sverdrup will trade electronic files in the near future to enable both parties to better assess impacts of both concepts. A detailed report describing the variations involved in both concepts will be prepared by Kato &Warren within one week. Lori suggested that Bryce Ecklein and Mark Boule obtain an informal reaction from Jack Kennedy (Corps of Engineers) before the 5/21 pre-application meeting. 5/20/97: Barry presented a technical memo and layout drawings. It was agreed that Alignment A-2 (formerly referred to as "B") is preferred. Precise geometry of the future channel alignment is needed to finalize the bridge site plan, as well as a hydraulic analysis to determine abutment location. Scott and Brad will work together on this. Kato and Warren will prepare a project cost update for a 3-lane development incorporating Alignment A-2. In addition, they will estimate costs for widening to 5 lanes, by roadway segment. (Pending) D. 18a Concept A&B alternative alignment report. ACTION ITEM (Kato &Warren) D. 18b Furnish future channel alignment data. ACTION ITEM (City) D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6197: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their right-of-way line crossing on SW 16th. 5/20/97: Lin is looking for a parcel map from Kato &Warren. Bob will research information on the proposed utility crossing(s). (Pending) D. 19a Define S. W. D. right-of-way utility crossing data ACTION ITEM (Kato &Warren) D. 19b Provide a parcel map ACTION ITEM (Kato &Warren D. 19c Utility information ACTION ITEM (City) D. 20 LANDSCAPING/PLANTER STRIP: 5/6/97: Rick indicated that Boeing might prefer that the planter strip between the curb and sidewalk be replaced by landscaping behind the back of walk, contiguous with Boeing's site landscaping. Joe will check out variance process. Rick will determine Boeing consensus preference. 5/20/97: Lin advised the City's Transportation Committee agreed with establishing the sidewalk next to the curb. (Pending) D.20a Define variance process for planter strip. ACTION ITEM (City) D.20b Determine Boeing preference: planter strip vs. ACTION ITEM (Boeing) landscaping behind walk D. 21 DOE STORMWATER MANUAL: Dick will investigate the effect of using the DOE Stormwater Manual for drainage system design (required by WDFW). 5120/97: No major impact. (Retired) D. 21 Investigate effect of DOE S/W Manual ACTION ITEM (Kato &Warren Next Meeting: The next coordination meeting will be June 3 at 1:30 p.m., in the Sth Floor Conference Room at City Hall. Attachment: Action Items Log May Project Status Copies: Attendees Gregg Zimmerman Sandra Meyer OAKESDALE AVENUE - SW 16TII STREET TO SW 27TII STREET r TECHNICAL COMMITTEE -- ACTION ITEMS LOG item Action Item Responsibility Date Date Resolution No. Description Assigned Due B. 6c Prepare timeline for permitting process. Bryce Ecklein 3/25/97 5/22/97 In progress B. 6d Submit copy of Shoreline Permit to DOE for comment. Mark P well 3/11/97 Early June B. 7 Agenda Bill for adoption of alignment. City 4/22/97 5/8/97 City Council action on 6/2 B. 8b Formal written proposal to use wetland for runoff. Dick Warren / 4/22/97 5/13/97 Done (5/13). Lin Wilson B. 8c Technical memorandum re. delta capacity Boeing 5/20/97 B. 9 Response from Boeing. Rick 4/22/97 5/21/97 B. 10 Prepare mitigation documents. Mark P./Bob M. 4/22/97 Ongoing B. 12 Coordination with Channel Widening permits. City Scott 4/22/97 Ongoing C. 8 Coordinate relocation of Puget Power 115 kV lines. Lori Pitzer 3/11/97 See minutes. C. 9a Determine future location of gas line extension to the Clint Morgan 2/25/97 Ongoing south. C. 9b Locate waterline stubs crossing roadway alignment. Rick Ford 3/11/97 5/6/97 Delivered -- complete C. 9d Determine location of fire protection water lines. Boeing 3/11/97 5/6/97 Delivered -- complete C. 9e Define storm drain profiles. Kato & Warren 5/20/97 6/3/97 C. 10a Clarify status of 0.08-acre wetland. Rick Ford 2/25/97 5/20/97 Boeing has asked USACE for a letter. In process. C. 10b Avoid 0.08 wetland. City Design Team 2/25/97 Ongoing C. 17 Conduct study of Springbrook Creek crossing alignment Kato & Warren 4/22/97 5/16/97 Complete (requires supplemental agreement). C. 17a Define cost savings. Kato & Warren 5/20/97 C. 17b Provide details of lake pump vault. Boeing 5/20/97 D. 18a Concept A & B alternative alignment report. Kato & Warren 5/6/97 5/13/97 5/20: Done D. 18b Furnish alignment data on proposed channel centerline. City (Scott) 5/20/97 6/3/97 D. 19a Obtain ROW documentation for Seattle Water Dept. City 5/6/97 ASAP crossing. D. 19b Parcel map at Seattle Water Dept. crossing. Kato and Warren 5/20/97 5/30/97 D. 19c Compile utility information. D. 20a Define variance process for planter strip. City (Joe) 5/6/97 1 5/13/97 See minutes Oakesdale Avenue S.W. page 2 Technical Committee-Action Items Log May 20, 1997 Item Action Item Responsibility Date Date Resolution No. Description Assigned Due D. 20b Determine Boeing preference: planter strip vs. Boeing (Rick) 5/6/97 5/20/97 Ongoing landscaping behind walk. D. 21 Investigate effect of DOE Stormwater Manual. Kato & Warren 5/6/97 5/13/97 No major impact L Oakesdale Ave Phase 1 A -- SW 16 to SW 27 1996 1997 1998 # bask Start Duration End Note jul A_- §e- b-, Nov— Dec) Jan Feb F'e_'b M-ar-A-pr May tun Jul A-u---g S-epi-Oct 119 -P ct _ct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct � Details o_ , I Finalize I e if f Boeing Pai(icipalion Dec-04-96 40.00 d Jan-31-97 If(cing Co. FIR *'--'--___i5TT__- -____ - __ _______- --- _'_ 2 Complete IA Design Prospectus Dec-02-96 44 00 d Feb-04-97 2 Submit'I I BIFIA Prospectus Feb-05-97 3.00 d Feb-07-97 1 3 1_IBrrI i Wn,A Design Funding Approval Feb-10-97 54.00 d Apr-25-97 B I �_ __ __­_ _'_" ___ __ - ____ __ __ - Ju- il-0 4A i i[I i IA Cost Increase Approval Apr-28-97 40 50� n- - 13 4A - --- -_- - _'_' --_- * -_-_ ---- - - - --_-_ -------- -- 5 CompleteDraA EIS Feb-03-97 39.00 d Nfar-28-97 6 Issue DEIS Mar-31-97 6.00 d Apr- 7_7 A 6 7 DEIS Comment Period Apr-07-97 22.00 d May-06-97 7 7A Complete and Publish FEIS May-07-97 25,00 d Jun-1 1-97 i IE,-9 7 711 Hi§Appeal Period Jun-12-97 10 00 d It m-25-97 K3 7B ---- --- ---- 8 S1101611c Substantial Permit Application Jun-12-97 15.00 d Jul-02-97 8 .__ -fbidelineation-- __ _'__ - . . 8A Re-flag wetlands r - -(Shapiro) Mar-17-97 5 00 d Mar-21-97 If 1A 811 Pre-design and wetland survey(W&I I Pacific) Mar-24-97 20.00 d -Apr-18-97 It_E1 I SC ii-fl-ii-a-1-it"ie-ei-ing%_%_,i_1_h_U_§A__CE,WDOE May-02-97 1.00 d Nlay-02-97 8C 8D Pre-application meeting with USACE May-21-97 1.00 d May-21-97 I _E_ Complete final%-%-,-el I a'i id report _N la"_y-2-2--9-7 5.00 d May-29-97 9 8E !SpateSect...404 permit for submittal to USACE May-30-97 20,00 d Jun-26-97 I Am 8F 9 Mitigation Document Activities Kfay-19-97 17=0 d Jun-I - Iza 9 -16 Complete Design Report Dec-02-96 82.00 d Mar-31-97 10 11 Value Engineering Study Apr -97 16.00 d Ae. r-?8-97 E t H 12 Select Consultant for PS&E Feb-03-97 37.00 d Mar-26-97 C 12 13 Scope&Negotiate Consultant Design Contract Apr'O 1-97 17.00 d Apr-23-97 C 3 14 ExecuteConsultant Design Contract Apr-24-97 13.00 d Klay-I 2-97C 1 1 IS N I a"y--1-3-9-7 -4_7 0-0 d _J u-I-_1-8_--9-7 F 5 16 i'l­ 16 eme PS&E Jul-21-97 50.00 d Sep-29-97 F I' I qR4=_ _ 17 Permit Activities May-07-97 125.00 d Oct-31-97 G 17 18 '_1:e_b__03_-'9__7 16-9- J .00 d Oct-01-97 18 n us e epac 5n 19 Submit --Prospect-20 Su-1!1('1 IBMA Construction.____its Sep-30-97 5.00 d Oct-06-97 n 20 21 j I IV[,'I A'Construction---$--A-p-p-r"oval Oct-07-97 37.00 d Nov-28-97 1 21 19 Pr--- ---IIBfI'IA Conslruc1io_-m';�P­ecl--- 56-.00-d S-c-p--2 9----9-7 --- 'T 22 Cooid With Valley Drainage Improvements May-13-97 120.00d Oct-30-97 M I — _ - 23 6or-d withih Boeing Longacres Office Park May-13-97 1 TOM 0�t-_30-4 7 21� 2_]A Coord with Iluntei-Douglas project Nlay-13-97 120.00d Oct-30-97 E_T_ 23 a!1-1 24 2-4- R-efoca-le Puget overhead facilities Feb-03-97 .00 _J li-�i e�_ JT - 25 Ilocing ROW Dedication Activities f 63 7 200.00 d Nov-14-97 BC eing Co. -29 6-1lierk-0-WAcquisition__A_c1i­vi1_ies___ Apr-01-97 160.00d Nov-14-97 L.1.D. Complete Details ot -03 1 (1 c1-01-97 If Bccilig Co. CL2 27 Boeing Fell -97 9:60 6' 27 .8 Advertise Dec-01-97 22,00 d Dee-31-97 1 28 29 A- Jan-Oi. __ 98 40.00 d Mar-02-98 K 29 3o Construction,-S-%V-19 to S*-W--2-7- KI a­r­0-3--9-8 150.00-d I-See-30-98 L,N 30 11 Construction,SW 16 to SW 19 Mar-03-98 338.00 d Jun-30-99 it I L?1 I'mued hlay-06-97 Page I 'Y O� PLANNING/BummNG/PUBLIC WORKS DEPARTMENT n TRANSPORTATION SYSTEMS DTVISON MEETING SIGN-UP SHEET Project: Oakesdale Ave. S.W. / Boeing Corp. Bldg. Date:�� '� Subject: Coordination Meeting /� Location: Renton Municipal Bldg. Project Coordinator: Bob Mann / Clint Morgan Phone: 277-5545 / 277-6216 Name (Please PRINT) Affiliation/Representing Phone �HVrr Sv��/LLP �5, - KIke �4 o.rrer Z --5f z�7 %1�7 SIGNURDOC! Oakesdale Ave Phase 1A -- SW 16 to SW 27 # Task Start Duration End Note 1996 1997 11998 ( 1999 Mayl Jun 1 Jul lAugI Sep I Oct(Nov Decl Jan Feb Mar1AprlMayl Jun!Jul liAugi Sep I Oct NovJ Dee I Jan I Feb I'MarlApr FYI Jun I Jul Augl Sep Oct INovIDec!Jan I Feb IMar I Apr Jun j Jul 'Au 1 Finalize Detals of Boeing Participation Dec-04-% 40.00 d Jan-31-97 1 Baieing Co. 2 Complete TIBMA Design Prospectus Dec-02-% 44.00 d Feb-04-97 3 Submit TIB/IIA Prospectus Feb-05-97 3.00 d Feb-07-97 4 TIBlIIA Design Funding Approval Feb-10-97 34.00 d Mar-28-971 B 4 5 Complete Draft EIS Feb-03-97 17.00 d Feb-26-97 5 6 Issue DEIS Feb-27-97 7.00 d Mar-07-97 1 A ■ 6 7 DEIS Comment Period Mar-10-97 22.00 d Apr-08-97 7 8 FEJS Activities Apr-09-97 18.00 di May-02-97 8 9 Ivfttigation Document Activities May-05-97 42.00 d I Jul-02-97 � 9 10 1 Complete Design Report _t Oct-02-96 112.00 dl Mar-14-97 10 I1 TMM Review Design Report Mar-17-97 15.00 di Apr-04-97 D 11 12 Value Engineering Study A r-07-97 18.00 d I Apr-30-97 E 12 13 Select Consultant for PS&E Fe6-03-97 49.00 d Apr-11-97 C 13 14 Execute Consultant Design Contract Apr-14-97 15.00 d May-02-97 C 14 15 Final Design May-05-97 50.00 d Jul-15-97 F 15 16 Prepare PS&E Jul-16-97 53.00 d Sep-29-97 F 16 17 Permit Activities Apr-09-97 125.00 d Oct-03-97 G 17 18 Commimity Involvement Feb-03-97 169.00 d Oct-01-97 18 19 Prepare IIBMA Construction Prospectus Sep-02-97 20.00 d Sep-29-97 19 20 Submit TIB(IIA Constructi,)n Prospectus Sep-30-971 5.00 d Oct-06-97 ■ 20 21 TIB/IIA Construction S Approval Oct-07-97 37.00 d Nov-29-9 7 I 21 22 Coord-with Valley Drainage Improvements May-05-97 103.00 d Sep-29-971 M 22 23 Coord.with Boeing Longacres Office Park May-05-97 103.00 d Sep-29-971 23 24 Relocwe Puget overhead facilities Feb-03-97 170.00 d Oct-02-971 24 25 Boeing ROW Dedication Activities Fe"3-97 167.00 d Sep-29L-971 Boeing Co- 25 26 Other ROW Acquisition Activities Mar-17-97 140.00 d Oct-01-971 26 27 Complete Details of Boeing L.I.D. Feb-03-97 169-00 d Oct-01-97 H Boeing Co. 27 28 Advertise Dec-01-97 22-00 d Dec-31-97 J 28 29 Award Jan-02-98 40.00 d Mar-02-98 K 29 30 Construction,SW 19 to SW 27 Mar-03-98 150.00 d Sep-30 98 L N 30 31 Construction,SW 16 to SW 19 Mar-03-98 338.00 d Jun-30-99 31 ScHEDuLE NoTEs A. Draft EIS must be issued as soon as possible. Schedule assumes Draft EIS will be issued by F. Five months to complete Final Design and PS&E activities,which normally takes trine to twelve L. Seven months assumed for construction from S.W. 27th to S.W. 19th. Some above ground work March 10. months. (sodding and/or landscaping,general clean up) and punch list items could occur after roadway is opened. B. Schedule assumes TIB Approval of Design Phase by March 21. City has no control over this G. Six months available to complete Permit activities [Corps of Engineers (COE) 404 Permit, if action, other than to promptly respond to any TIB questions or issues, and attend TIB Board required;Hydraulic Permit,etc.]. This will require close coordination with permitting agencies and M. East Green River Watershed Project proposes widening of Springbrook Creek channel where new meeting,if required. Assumes TIB Approval can occur during DEIS public review and continent expeditious response from them (i.e. usually takes COE one month to assign staff contact person Oakesdale bridge structure crosses. Also need to coordinate relocation of Boeing CSTC outlet period. for projects). control structure and Springbrook Creek pedestrian trail required by Oakesdale project. C_ Advertise, review qualifications, select. negotiate fee for final design/PS & E consultant in three H. Six months available for Boeing LID activities. Assumes expeditious response and action from N. Existing Puget Power I15 kV lines are located within the proposed Oakesdale roadway for a months. Previous project schedule assumed three months. City staff, Council, and City Attorney during LID formation process, and obtaining interim majority of its length between S.W. 19th and S.W. 27th. It is assumed that relocation of these financing and/or sale of bonds. lines by start of the Oakesdale construction will occur. If not, construction completion will be D. Assumes TIB staff will review the Final Design Report(for a 5-lane project,modified to reflect a delayed. first phase 3-lane project) during the TIB Design Approval period. TIB normally uses this I. Approval of Construction Prospectus and authorization to advertise could be shortened by two to information to confirm that a Value Engineering Study will be required. three weeks at TIB's discretion(accept Prospectus by October 20 and give verbal authorization to advertise). E. TIB nominates the facilitator for the VE Study. VE Study normally is conducted in one week (Monday -Friday). At least one month lead time is usually needed to find VE Team participants J. To not delay in the bid opening date,it is assumed that addendums will not be issued. Any changes and time when all participants are available. Another two weeks is needed to complete report of from the original bid documents will be handled by change order after contract award. findings. Schedule shows time for conducting study and report of findings. Assume TIB will concur with nominating facilitator during the TIB Design Approval period. K. Two months for award is the current timing. Vakesdale Ave Phase I A bVV I b tO bVV Z I # Task Start Duration End Note 1996 1997 1998 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr IMay Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct B eing Co. I 2 C, T NT 4 4A TIB/TIA Cost Increase Approval Apr-28-97 63.00 d Jul-25-971 B 4A 5 6 7 7A Prepare Environmental Assessment for ERC May-21-97 14.00 d Jun-10-971 7A 713 Prepare addendum or supplemental EIS Jun-11-97 10.00 d Jun-24-971 713 X Supplemental EIS Comment Period Jun-27-97 21.00 d Jul-28-97 --4,;, 7 C 7D Complete and Publish FEIS May-07-97 25.00 Jun-11-97 L7 7 7E FEIS Appeal Period Jun-12-97 10.00 di Jun-25-97 7E, 713 8 Shoreline Substantial Permit Application Jun-12-97 15.00 di Jul-02-971 8 NMI A L'I C 8D Pre-application meeting with USACE May-21-971 1.00 d! May-21-97 % D 8E Complete final wetland report May-22-97F 5.00 d May-29-97, I 8E 8F Prepare Sect. 404 permit for submittal to USACE May-30-971 20.00 dl Jun-26-971 F 9 Mitigation Document Activities May-19-971 17.00 di Jun-11-971 9 Ie 7 10 I I ME 12 ffimg 4ww IS Final Design May-13-97 47.00 d Jul-18-971 F 5 16 Prepare PS&E Jul-21-97 50.00 d Sep-29-97 F i 16 17 Permit Activities May-07-97 125.00 d Oct-31-97 G 17 18 Community Involvement Feb-03-97 169.00 d Oct-0 1-97 _7_ 18 E, 19 Prepare TIBMA Construction Prospectus Sep-02-971 20.00 d Sep-29-97 19 20 Submit TIB/TIA Construction Prospectus Sep-30-971 5.00 d Oct-06-;; 2 21 TIB/TIA Construction$Approval Oct-07-97 37.00 d Nov-28-971 1 21 22 Coord. with Valley Drainage Improvements May-13-97 120.00 dj Oct-30-97 M 1 22 23 Coord. with Boeing Longacres Office Park May-13-97 120.00 di Oct-30-97 - 23 23A Coord. with Hunter-Douglas project May-13-97 120.00 d Oct-30-971 23 24 Relocate Puget overhead facilities Feb-03-97 240.00 d Jan 14-9 7�4 I zf�A 24 25 Boeing ROW Dedication Activities Feb-03-97 200.00 d. Nov-14-97 Boeing Co. 1 44'.1 1 1 5 26 Other ROW Acquisition Activities Apr-O 1-97 160.00 d Nov-14-97 27 Complete Details of Boeing L.I.D. Feb-03-97 169.00 d Oct-01-97 H Boeing Co. 27 28 Advertise Dec-0 1-97 22.00 d Dec-31-971 i L)_ 28 ; 29 Award Jan-02-98 40.00 d 29 . Mar-02-981 K I 30 Construction, SW 19 to SW 27 Mar-03-98 150.00 dl Sep-30-981 L,N I 30 31 Construction, SW 16 to SW 19 Mar-03-98 338.00 dl Jun-30-991 Printed: May-15-97 Page 1 OAKESDALE AVENUE S.W. EXTENSION, PHASE lA Task Task Name Duration Start End 1997 No. g Scp Oct Nov NOTICE TO PROCEED (Days) May Jun Jul Au 0.00 Ala /13/9 Ala /1319 L PROJECT MANAGEMENT 130.50 Ata�/13/9 Nov/141Y7 1.1 Prepare CPM Schedule 3.00 May/13/97 May/15/97 1.2 Monthly Progress Reports&Billings t 17.50 Jun/02/97 Nov/14/97 1.3 Management,Direction&Coordination 130.50 Ma /13/97 Nov/14/97 2. MEETINGS 130.50 i11a /13/97 rYov/14197 2.1 Steerin Conunittce 122.50 Ma /23/97 Nov/14/97 2.2 Technical Advisory Committee 125.50 Ma /20/97 Nov/14/97 2.3 Permitting Committee 125.50 Mav/20/97 Nov/14/97 2.4 Internal Team Meetings 130.50 May/13/97 Nov/14/97 2.5 Progress Meetings 107.50 Jun/16/97 Nov/14/97 2.6 Other Meetings 130.50 Ma /13/97 Nov/14/97 3. INITIAL STUDIES 28.00 Ala /13/97 Jun/20/97 3.1 Data Collection&Review 10.00 May/13/97 Ma /27/97 3.2 Prepare Base Plans 8.00 Ma /13/97 Ma /22/97 3.3 Update Geometric Alignment 5.00 Ma /20/97 Ma /27/97 3.4 Update Bridge Structure TS&L 10.00 Ma /20/97 Jun/03/97 3.5 Update Drainage Concepts 10.00 Ma /20/97 Jun/03/97 3.6 Update Conceptual Wetland Mitigation Plan 10.00 Ma /20/97 Jun/03/97 3.7 Coordinate with Utility Agencies 20.00 May/14/97 Jun/11/97 3.8 Finalize Design Standards 5.00 Jun/04/97 Jun/10/97 ■ 3.9 Project Re-estimate/Cost Update 5.00 Jun/04/97 Jun/10/97 ■ 3.10 Prepare Project Definition Report 13.00 Ma /28/97 Jun/13/97 Submit Project Definition Report 0.00 Jun/1319 7 Jun/13/97 n City Review of Project Definition Report 5.00 Jttn/16197 Jun/20/97 ■ 4. GEOTECHNICAL INVESTIGATION 30.00 Jun/04/97 JitU16/97 4.1 Geotechnical Investigation&Report 30.00 Jun/04/97 Jul/16/97 5. PERMITTING&SEPA ACTIVITIES 110.00 11fa 113197 0cd16197 5.1 Assist City in Permitting&SEPA Activities 30.00 Ma /13/97 Jurr/24/97 5.2 Dev. Draft Permit Submittals&SEPA Doc n. 30.00 Jun/25/97 Au /OC/97 5.3 Finalize Permits&SEPA Documentation 20.00 Se /19/97 Oct/16/97 5.4 Meetings with Permitting Agencies 110.00 May/13/97 Oct/16/97 6. PRELL111NARY DE,SIGN(50Y.) 38.00 Jun/16/97 Au /07/97 6.1 Roadway Plans,Profiles&Typical Sections 18.00 Jun/16/97 Jul/10/97 6.2 Bridge Structure Plans 20.00 Jun/16/97 Jul/14/97 g77 6.3 Drainage Layout Plan 20.00 Jun/16/97 Jul/14/97 6.4 Wetland Mitigation Plans 15.00 Jun/16/97 Jul/07/97 OAKESDALE AVENUE S.W. EXTENSION, PHASE 1A Task Task Name Duration Start End 1997 No. (Days) May Jun Jul Aug Sep Oct Nov 6.5 Traffic Signals&Illumination Layout 18.00 Jun/16/97 Jul/10/97 6.6 Utility Relocation/Installation Details 18.00 Jun)16/97 Jul/10/97 6.7 Supplementary Survey 10.00 Jun/16/97 Jun/27/97 6.8 Right-of-Way Plans 15.00 Jun/16/97 Jul/07/97 6.9 Right-of-Way Legal Descriptions 15.00 Jun/23/97 Jul/14/97 6.10 Preliminary Cost Estimate 10.00 Jul/03/97 Jul/17/97 �■■ 6.11 Identify Special Provisions Required 16.00 Jun/23/97 Jul/15/97 6.12 Quality Assurance 28.00 Jun/16/97 Jul/24/97 6.13 Assemble Preliminary Design 50%) 5.00 Jul/18/97 Jul/24/97 ■ Submit Preliminary Design (50%) 0.00 J0/24/97 JW124/97 n City Review of Preliminary Design 50% 10.00 Jal/25/97 Au /07/97 7. FINAL DF,SIGN& PY&F, 80.00 JW125/97 Nov/14197 7.1 Typical Sections 15.00 Jul/25/97 Au 14/97 7.2 Plans&Profiles 40.00 Jul/25/97 Sep/19/97 7.3 Drainage Plans 40.00 Jul/25/97 Se /19/97 7.4 Utility Relocation/Installation Plans 30.00 Jul/25/97 Sc !OS/97 7.5 Bridge&Structures Plans 40.00 Jul/25/97 Sc /19/97 7.6 Traffic Signal Plans 30.00 Jul/25/97 Se /05/97 7.7 Illumination Plans 30.00 Jul/25/97 Se /05/97 7.8 Traffic Control Plans 15.00 Jul/25/97 Au 14/97 mm 7.9 Signing&Pavement Marking Plans 14.00 Au 29/97 Se /18/97 7.10 Wetland Mitigation Plans 20.00 Au 08/97 Se /05/97 7.11 Landscape Design Plans 25.00 Au /08/97 Sep/12/97 7.12 Erosion Control Plans&Scour Evaluation 25.00 Au 08/97 Sep/12/97 7.13 Miscellaneous Plans 35.00 Jul/25/97 Sep/12/97 7.14 Special Provisions 28.00 Au 08/97 Sc /17/97 7.15 Quality Assurance 35.00 Au 08/97 Sc /26/97 7.16 Assemble Draft PS&E 951/'o 5.00 Se /22/97 Se /26/97 ■ Submit Drat PS&E(95%) 0.00 Se Y/26/97 Se)/26197 n Cit,Review o Drat PS&E(95Yo) 15.00 Se)/29197 0cdl7197 7.17 Respond to Review Comments 15.00 Oct/20/97 Nov/07/97 7.18 Final Quantities 10.00 Se /29/97 Oct/10/97 7.19 Final Cost Estimate 5.00 Oct/09/97 Oct/15/97 ■ 7.20 Cross Sections&Staking Details 15.00 Se /29/97 Oct/17/97 7.21 Assemble Final PS&E 100% 5.00 Nov/10/97 Nov/14/97 ■ Submit Final PS&E(100%) 0.00 Nov/l4/97 Nov/14197 A Printed: Apr/27/97 Milestone A Summary Page 2 of 2 Critical City q/'Renton Task Fixed Delay 8•7. � 7 shs bi1f ,> h de&-^I ll-� sue.' ill �hwv a7• ��� �4ceyjt way a1,f� /Vw i 1 . � i� i j � � I . t � , l � } �` `"' ' , i , , �` I . . i ;� I .. .,1 � ` I � i � _. � , , _ -_ - � CITY OF RENTON OAKESDALE A VENUE S.W. EXTENSION ALIGNMENT STUD YAT NORTH END OF PROJECT TECHNICAL MEMORANDUM Purpose of Study: During the VE Study, it was recognized that the greatest opportunity for cost savings in Phase 1 of the project is at the north end where a number of technical, environmental and permitting issues combine to complicate the proposed crossing of Springbrook- Creek. As a pre-design task, Kato & Warren was asked to review the horizontal alignment to evaluate the feasibility of shifting it to the west, so as to reduce potential wetland impacts, and impacts on the large stormwater vault where the created wetlands outfall towards Springbrook Creek. Issues to be Considered. ■ The desire to meet 40 mph design speed standards, if possible ■ The desire to align the proposed extension with the existing segment of Oakesdale Avenue north of S.W. 16th Street ■ Impacts upon the skew for the crossing of Springbrook Creek ■ Impacts upon the required length and width of the bridge over the Creek, considering the left- turn storage lane length required at the approach to the S.W. 16th Street intersection ■ Impacts upon the created wetlands ■ Impacts upon the large stormwater vault ■ Considerations of the Boeing Company ■ Other potential impacts. Alternative Concepts Considered: DEIS Concept: The concept proposed in the DEIS crosses the created wetland and Springbrook Creek on an 825'-radius horizontal curve, followed by a 276'-long tangent length between the north side of the Creek and the centerline of SW 16th Street. A 400'-long bridge structure was proposed across the Creek and the created wetland. Advantages: 1. It would be possible to reduce the width of the bridge structure by 12 feet, by reducing the number of lanes from 5 to 4 throughout the length of the structure. (The tangent length at Oakesdale Avenue SW Extension -I - May 19, 1997 the north end of the structure provides just sufficient space for a left-turn storage lane at the SW 16th Street intersection). 2. This is the alignment proposed in the DEIS, and an Addendum will need to be prepared to cover any significant deviation. 3. The ongoing Boeing development plans are using this alignment as the basis for new adjacent construction. 4. Wetland impacts (from a permitting standpoint) could perhaps be avoided by the longer bridge structure. Disadvantages: 1. High cost, due to length of bridge structure required. (The VE team recommended reducing the bridge length by filling the created wetland, instead of bridging it. However, after an initial meeting with the permitting agencies, it was recognized that this could significantly complicate the permitting process by requiring an "Individual" COE permit instead of a "Nationwide"permit.) 2. Large skew (53 degrees) required for the creek crossing, which complicates the bridge design and construction, and makes it difficult to use standard precast girders. This results in higher costs and, possibly, a longer construction period. 3. This alternative would have the greatest functional impact upon the created wetland area, even if the wetland were to be bridged. The minimal height of the bridge soffit above the wetland would result in deep shading, which would virtually eliminate the area below the bridge as an effective wetland. Also, the wetland area on the west side of the bridge would be compromised by its isolation from the main wetland area. 4. The alignment centerline goes through the large stormwater vault on the south side of the Creek. It is generally felt that this stormwater vault would need to be relocated, even if it was bridged over, as initially proposed. Alternative A-1: Alternative A-1 was developed with the objective of shifting the horizontal alignment as far to the west as possible. This was achieved by using a 700'-radius curve at the north end which would align with the existing curve on Oakesdale Avenue north of SW 16th Street. There would be an alignment shift (compared with the DEIS Concept) of approximately 127 feet at the maximum point which occurs near Sta. 46+00, and the alignment would converge with the DEIS alignment at Sta. 38+84. Oakesdale Avenue SW Extension -2- May 19, 1997 Advantages: 1. Minimizes wetland functional impacts in the Delta area. The alignment would only affect a small portion of wetland between El. 10.00 and El. 13.00 on the west edge of the created wetland area. 2. Minimizes the skew of the bridge crossing (38 degrees) and the length of bridge structure required, resulting in a significant cost saving. 3. Avoids the large storm vault on the south side of the Creek. 4. Alignment shift to west leaves sufficient non-wetland area east of roadway available for potential wetland mitigation to take place within Delta wetland system. Disadvantages: 1. Impacts the existing constructed channel and weir intake structure near Sta. 43+00. This is also considered to be a wetland area below El. 13.00. 2. Impacts the corner of Boeing's parking lot, and reduces the driveway storage length for vehicles exiting the lot. (Both of these impacts could be mitigated by a minor mainline relocation and relocation of the parking lot exit driveway.) 3. Impacts the existing Boeing trail system. 4. Necessitates a 5-lane bridge structure. Alternative A-2: Alternative A-2 was developed to mitigate the first two disadvantages (listed above) of Alternative A-1. This was achieved by foreshortening the south end of the 700'-radius curve so as to provide an alignment between the DEIS alignment and Alternative A-1 alignment. There would be an alignment shift(compared with the DEIS Concept) of approximately 93 feet at the maximum point which occurs near Sta. 47+00. This alignment would not converge with the DEIS alignment until Sta. 33+30 to the south, and would encroach a little further to the east between Sta. 33+30 and Sta. 43+00. Compromises: 1. Less wetland functional impact than the DEIS Concept. More impact to the Delta wetland area than Alternative A-1, but virtually no impact to the wetland area at the weir intake structure. 2. Less bridge skew(43 degrees)than the DEIS Concept,but more skew than Alternative A-1. Oakesdale Avenue SW Extension -3- May 19, 1997 Advantages (compared with Alternative A-1): 1. Avoids impacting the existing constructed channel and weir intake structure near Sta. 43+00. 2. Avoids impacting the corner of Boeing's parking lot, and provides adequate driveway storage length for vehicles exiting the lot. 3. Creek-crossing structure on tangent, instead of on a curve. Disadvantages (compared with Alternative A-1): 1. Impacts an underground pump vault near Sta. 45+00. 2. The alignment shift between Sta. 33+30 and Sta. 43+00 would impact ongoing utility installations, and may impact existing development plans for the area east of Oakesdale Avenue. Bridge Issues: Some of the main bridge issues are discussed and summarized in this Technical Memorandum. For a more detailed discussion, refer to the attached Technical Memorandum from Entranco dated May 12, 1997. Oakesdale Avenue SW Extension -4- May 19, 1997 ISSUES DEIS CONCEPT ALTERNATIVE A-I ALTERNATIVE A-2 Meets 40 mph Design Standards Yes Yes Yes Alignment with Oakesdale Ave.north of SW 16th St. Proposed tangent aligned with curve Continuous 700' radius curve proposed Continuous 700' radius curve proposed north of SW 16th Street through intersection through intersection 0.32 acres of shading below proposed 0.09 acres of wetland impact. Impacts 0.26 acres of wetland impact. Impacts Impact upon Created Delta Wetlands bridge structure,plus 0.25 acres of the eastern edge of the created wetland the eastern edge of the created wetland wetland isolated on west side of road. between El. 10.00&El. 13.00. down to the ponded area. _ Impact upon Channel Wetlands 0.01 acres of wetland impact,i.e.,below 0.17 acres of wetland impact,i.e.below 0.01 acres of wetland impact,i.e.,below El. 13.00 EL. 13.00 El. 13.00 Most of area used up in the Delta Alignment shift to west creates sufficient Alignment shift to west creates sufficient Wetland Mitigation Opportunities wetland area for wetland mitigation on original area for wetland mitigation on original alignment alignment Length of Bridge over Springbrook Creek 400 feet 150 feet(45' -60' -45') 153 feet(45' -63' -45') Width of Bridge over Springbrook Creek Width of bridge could be reduced to 4 5 lanes required 5 lanes required lanes Skew of Bridge over Springbrook Creek 53 degrees 38 degrees _43 degrees Alignment of Bridge over Springbrook Creek On 825' radius curve On 700' radius curve On tangent Impact upon Large Stormwater Vault Requires relocation of vault No impact No impact Impact upon Weir Intake Structure No impact Requires relocation of weir and No impact culverting part of open channel Impact upon Pump Vault No impact No impact May require relocation of pump vault Has the least impact. One crossing of Has the greatest impact. Trail system Significantimpact. Part of trail system Impact upon Boeing's Trail System trail system. would need to be substantially would need to be reconstructed. reconstructed. _ Has the greatest impact,and would Has some impact,but should not require Impact upon Boeing's Parking Lot Access Driveway Has the least impact. require relocation of the driveway to relocation of the driveway increase storage space Has a minor impact between Sta.39+00 Has the most impact. Impacts utility Impact upon Ongoing Utility Installations No impact &Sta.42+00 installations between Sta.34+00&Sta. 42+00 Other Impacts to Boeing's Development Plans No impacts Should have minimal impact Impacts between Sta.34+00&Sta.42+00 being reviewed Ease of Permitting May not require a COE permit if fill Uncertain,due to possibility that an Uncertain,due to possibility that an within wetland area can be avoided. Individual COE permit may be required Individual COE permit may be required Bridge Cost $2,630,000 for 5 lanes(DEIS Concept) $1,135,000 $1,146,000 $2,300,000 for 4 lanes _ Total Cost Highest overall cost Savings of$1.495M over DEIS Concept Savings of$1.484M over DEIS Concept Oakesdale Avenue SW Extension -5- May 19, 1997 Costs: The 400-foot-span bridge structure proposed in the DEIS Concept is estimated to cost approximately $2,630,000, including a 15%construction contingency. The potential cost savings associated with Alternatives A-1 and A-2 primarily result from the much shorter bridge structure required and the reduced skew angle of the Springbrook Creek crossing. Alternative A-1 is estimated to cost$1,135,000 and Alternative A-2 is estimated to cost$1,146,000, including a 15% construction contingency and MSE walls to confine the approach roadway fills. This represents a cost saving of approximately$1,490,000 for Alternatives A-1 and A-2, compared with the DEIS Concept. There are a number of other cost differences between the three concepts. The most significant of these costs are associated with relocating the following drainage structures: - The large stormwater vault on the south side of the Creek (required for DEIS Concept) - The constructed channel and weir intake structure near Sta. 43+00 (required for Alternative A-1) - The underground pump vault near Sta. 45+00 (required for Alternative A-2). Further information from Boeing is required in order to determine these potential costs. Conclusions: The advantages and disadvantages of the three alignment alternatives are summarized in the matrix on the preceding page. Alternatives A-1 and A-2 both represent significant improvements over the DEIS Concept in terms of the following: ■ Wetland functional impacts ■ Length, skew and cost of bridge structure over Springbrook Creek ■ Make wetland mitigation area available east of roadway within the Delta wetland system. The choice between Alternative A-1 and Alternative A-2 is a more difficult one, and one that should not be made on the basis of potential cost savings alone. There are several tradeoffs to be made in comparing these alternatives. Alternative A-1 would have the least impact upon the constructed Delta wetlands but would, instead, impact the channel and created wetland area west of the weir intake structure. The interests of the Boeing Company need to be considered in the decision-making process. Since Boeing has decided that it prefers Alternative A-2 over Alternative A-1, it is recommended that this alternative be adopted. Oakesdale Avenue SW Extension - 6- May 19, 1997 TECHNICAL MEMORANDUM 430 TO: Barry Knight, Kato & Warren FROM: Brad Stein, Entranco DATE: May 12, 1997 SUBJECT: Technical Memorandum PROJECT: Oakesdale Avenue SW Extension, SW 16th to SW 27th Entranco Project No. 97807-02 The purpose of this memorandum is to provide the structures input for the Oakesdale Avenue SW Extension Alignment Study at the north end of the project, as requested by the City of Renton. Alternative Concepts Considered: DEIS Concept: Construct a 4-span, 400-foot-long, W58G precast, prestressed concrete girder bridge that is continuous for live load. Support the superstructure on a cast-in-place drop cross beam, shaft pier and pile cap over driven piles. Advantages: 1. The impact to the existing wetland is the result of shading not filling. Disadvantages: 1. Higher initial cost. 2. Greater impacts during construction (vibration, wetland disturbance, fisheries). 3. Hydraulic constraints on existing 100 year flood flow. Alternative A-1: Construct a 3-span (45',60', 45'), 150-foot-long, W42G precast, prestressed concrete girder bridge that is continuous for live load. Support the superstructure on a cast-in-place monolithic cross beam, round columns and large diameter drilled concrete shafts that are skewed 38 degrees to the superstructure to be in-line with the existing creek flow direction. Construct mechanically stabilized earth (MSE) retaining walls to confine the approach roadway fills. 1 Advantages: 1. Reduces the initial cost. 2. Reduces the skew of the bridge to within conventional limits. 3. Reduces the impact to the wetland and avoids the storm vault. Disadvantages: 1. Requires that a 5-lane bridge be ultimately constructed to provide adequate turning pocket storage length. Alternative A-2: Construct a 3-span (45',63', 45'), 153-foot-long, W42G precast, prestressed concrete girder bridge that is continuous for live load. Support the superstructure on a cast-in-place monolithic cross beam, round columns and large diameter drilled concrete shafts that are skewed 43 degrees to the superstructure to be in-line with the existing creek flow direction. Construct mechanically stabilized earth (MSE) retaining walls to confine the approach roadway fills. Advantages: 1. Reduces the initial cost. 2. Reduces the skew of the bridge to within conventional limits. 3. For the most part, the bridge is on a tangent section of the alignment. 4. Minimizes the impact to the wetland and avoids the storm vault. Disadvantages: 1. Requires that a 5-lane bridge be ultimately constructed to provide adequate turning pocket storage length. 2. Creates a possible cross-over sheet flow because of the superelevation transition on the bridge. Costs: The initial cost of the each alternative has been compared to the DEIS Concept, Alternative 4, as described in the Conceptual Structural Alternative Study, March 1997. In Appendix A of this document, the cost for the Alternative 4 bridge was estimated to be $2,630,000 including a 15 percent construction contingency. The initial cost of Alternative A-1 is estimated to be $1,135,000 and Alternative A-2 $1,146,000, including a 15 percent contingency for construction and MSE walls to confine the approach roadway fills. 2 Conclusion: From a structures perspective, Alternative A-1 is preferred because it has the lowest initial cost, minimizes the angle of skew and prevents deck drainage concerns. However, with only a $11,000 difference in the initial cost of the bridge alternatives, the decision on which is the preferred alignment alternative, should be based on other project parameters. 3 w Y O� . OAKESDALE AVENUE S.W. Coordination Meeting Minutes -- Bi-weekly Meeting #6 TP, May 6, 1997 44f';': r Attendees: Ll MAY Representing Name 13 � �� f City of Renton Bob Mahn, Lin Wilson, Mark Pywell, Joe Armstrong, Scott'Woodbury T�ENTCN The Boeing Company Rick Ford, Lori Pitzer " ' - jg Dept. Kato&Warren Barry Knight, Dick Warren Sverdrup Jeff Schutt A. PROJECT SCHEDULE STATUS: A. 1: Schedule: A presentation to the City Council Transportation Committee will be made at 4 p.m. to request approval to execute the final design contract with Kato and Warren. The presentation will include the attached status and schedule summary. A. 2. Project Status: • Draft EIS was completed and issued 4/7. Public Hearing was held 4/22 with no public comments received. Official Comment Period ends 5/6. • VE Implementation Meeting 4/22. Final VE report was received on 4/28. • Start Design--May 13, 1997. PS&E complete October 1997. • Corps of Engineers pre-application is scheduled for 5/21. A. 3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B. 6. Permits: Bob explained how the Shoreline Permit timelines are interpreted: A project for which a permit has been granted must be completed within five years after approval of the permit. Upon review and a showing of good cause, the permit may be extended for a period of up to one year. Construction of a project for which a permit has been granted must commence within two years after permit approval. Regarding this Oakesdale project, the intention is to obtain a permit for the full five-lane project. Commencement of construction of the three-lane project by March 1998 will meet the permit's two-year commencement requirement. 3/11197: Rick agreed to prepare a timeline for the needed permits. Mark will submit the Shoreline Permit to the DOE for their comments. 3/25/97: Mark has calculated it so the Shoreline Permit 21 day comment period will run concurrently with the Final EIS. A subcommittee (Mark Pywell, Scott Woodbury, Bryce Ecklein of Kato and Warren, and Rick Ford) will develop the permitting schedule and report to the Technical Committee. 4/22197: The FEIS will be published in early June. At that time, the Shoreline Permit can be issued and the 21-day comment period will start when DOE accepts it. (Pending) B6c Permit Timeline ACTION ITEM (Subcommittee) B6d Shoreline Permit to the DOE ACTION ITEM (City) B. 7.4/22/97: Agenda Bill for Council to adopt the alignment needs to be initiated. B.7 Agenda bill for adoption of alignment I ACTION ITEM (Cit ) w Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes May 6, 1997 B. 8.4/22/97: The City's consultants will formalize the proposal to use CSTC wetland for runoff from a portion of the Oakesdale roadway. 5/6/97: Rick advised the City will need to make a formal request in writing stating their request(s) before the Boeing Company will be able to evaluate the situation and offer their response. B.8 Proposal to use wetland for runoff ACTION ITEM Dick Warren) Formal request via the City ACTION ITEM in Wilson B. 9.4/22/97: Response from Boeing to use CSTC wetland for Oakesdale runoff. B.9 Response on using CSTC wetland for runoff ACTION ITEM —Toeing) B. 10. 4/22/97: Prepare mitigation documents by 6/6. B.10 Prepare mitigation documents ACTION ITEM B. 11. RIGHT-OF-WAY AT SPRINGBROOK CREEK: 4/22/97: Scott will assist with contacts with Drainage District personnel to set up procedures. B. 12. PERMIT COORDINATION WITH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. (Pending) B.12 Permit coordination ACTION ITEM (City) C. COORDINATION ISSUES C. 8.Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11/97: The final location has not yet been decided. (Pending) C.8 Final pole location I ACTION ITEM (Boeing) C. 9.UTILITY COORDINATION: Boeing will also approach the water and sewer utilities regarding relocation needs. It was noted that the new building will need gas service which may need coordination in the design, should the service be in the road. GAS LINES: 2/25/97: A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. C9a Determine location of gas line extension to the south I ACTION ITEM (City) WATER LINES: 2/25/97: Boeing is considering the relocation of the existing waterline and is discussing the possibility with Neil Watts. Boeing currently is not showing the waterline as relocated, except for a portion around their new building. This relocation and the remainder of the existing waterline should be able to remain out of the Oakesdale right-of-way even if future development occurs on the Office Park site at a later date. All other utilities will remain in the utility easement already set aside on the Boeing property and will not pose a problem. 3/11/97: Clint discussed the potential stub across Oakesdale for a new waterline back to Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes May 6, 1997 the east. Abdoul discussed the current routing for waterlines within the immediate vicinity. Rick believes a new City waterline is scheduled to be stubbed across, and he will check to verify this will happen. Abdoul explained that whether it was stubbed and capped on both ends, or whether it is capped on the east side and charged, doesn't matter as far as the City is concerned. 5/6/97: Rick believes this information has been given to the City. (Pending) C9b Waterline stub crossing Oakesdale ACTION ITEM oein ELECTRICAL: Exhibits were provided by Sverdrup showing the Electrical plan and cross-section. The exhibits were given to Clint which will be passed on to other departments for review. Discussions on utilities as shown on the exhibits were discussed. Direct buried electrical is planned to be in portions of the roadway to miss the CSTC wetland and a small (0.08 acre)wetland on the Office Park Site. Bob stated that when the Boeing Training Center was constructed the 0.08 acre wetland was also mitigated. Boeing stated that this wetland is still functional and impacts to it require mitigation. The schedule for utility installation needs to be coordinated with that for road construction. Sverdrup/Boeing will furnish information when available. 5/6/97: The schedule has been provided. (Retired) C9c Electrical Utility Coordination ACTION ITEM (Boein FIRE PROTECTION WATER SUPPLY/other building support facilities: Bob discussed the cross-section showing the planting strip, back of sidewalk being at the property line. Lin asked at what point does the City have responsibility. It was noted the City's responsibility would end at the new right-of-way. However, Boeing may need to locate fire protection water supply, and/or other building support facilities in the new right-of-way. It was stated that all construction work would be coordinated. (* This item was previously listed as Item 11.) 5/6/97: Rick believes this item has been formally transmitted to the City. (Retired) C9d Utility Coordination I ACTION ITEM Boein /Ci C. 10. 2/25/97: The status of the 0.08 acre wetland needs to be clarified for this Boeing site. Jim Coulter believes that Metro's 108" pipe project may have disturbed this wetland to the extent that it no longer exists. Lori will be checking further on this. In the meantime, Boeing prefers to leave the wetland alone. Lori asked if the proposed Oakesdale drainage outfall could go around this wetland, either through the CSTC wetland buffer to the north or further to the south, so it wouldn't be impacted. The lack of slope may restrict this; however, these options will be investigated further during Oakesdale project final design. 3/11/97: Bob noted that Shapiro did not mention this wetland in the EIS for this project. Lori stated Boeing is proceeding with the assumption that it is still there. Scott advised this may be an item which the Corps will ultimately have the responsibility for determining. 4/22/97: Boeing will request the Army Corps of Engineers to reconsider jurisdiction. If the Corps agrees not to exercise jurisdiction, the City will accept, under City rules, that it is not a wetland. 5/6/97: Rick noted the clarification request is in process. (Pending) Status of 0.08 wetland ACTION ITEM (BoeingL Avoiding 0.08 wetland ACTION ITEM (CityDesi Team) C. 16. VE STUDY: The TIB is awaiting a letter from the City requesting they nominate the facilitator for the Value Engineering (VE) study. 3/11/97: The facilitator has been nominated (Jill Nelson) and the City will be meeting with her on Wednesday. Rick will work on obtaining a meeting room near the project for the VE group. He will notify Joe Armstrong when arrangements have been made. 3/25/97: The VE study is scheduled for the week of 4/7/97. Joe will provide the required information to enable Rick to obtain the appropriate visitor's passes from Boeing Security. 4/22/97: VE Implementation Meeting has been held; final report is due 5/12. 5/6/97: The final report has been received. Alternate alignment issues are being refined. (Retired) Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes May 6, 1997 C. 17. CHANNEL WIDENING 4/22/97: Need confirmation of channel widening alignment. Kato and Warren will show, based on HNTB and W & H Pacific base maps. Scott will review and approve. Scott has the hydraulic model; Kato and Warren will run it to determine effect of bridge foundations. Do not examine upstream of the Hunter-Douglas Bridge. 5/6/97: This work is in process. (Pending) C.17 Confirm channel widening alignment. ACTION ITEM (Kato&Warren D. GENERAL DISCUSSION D. 18 ALIGNMENT ALTERNATIVES: 5/6/97: Kato &Warren went over their Concept A and B for the alternative bridge alignment options, both of which avoid the storm drain outlet vault and reduce impact upon the CSTC wetlands. Concept B appears to offer the least disturbance to existing wetlands. It was decided that Kato & Warren and Sverdrup will trade electronic files in the near future to enable both parties to better assess impacts of both concepts. A detailed report describing the variations involved in both concepts will be prepared by Kato &Warren within one week. Lori suggested that Bryce Ecklein and Mark Boule obtain an informal reaction from Jack Kennedy (Corps of Engineers) before the 5/21 pre-application meeting. (Pending) D. 18 Concept A&B alternative alignment report. ACTION ITEM (Kato &Warren D. 19 SEATTLE WATER DEPARTMENT CROSSING: 5/6/97: Seattle Water Department (by letter dated 4/21/97) is concerned about protecting their right-of-way line crossing on SW 16th. (Pending) D .19 Define S. W. D. right-of-way information. ACTION ITEM Kato&Warren) D. 20 LANDSCAPING/PLANTER STRIP: 5/6/97: Rick indicated that Boeing might prefer that the planter strip between the curb and sidewalk be replaced by landscaping behind the back of walk, contiguous with Boeing's site landscaping. Joe will check out variance process. Rick will determine Boeing consensus preference. (Pending) D.20a Define variance process for planter strip. ACTION ITEM (City) D.20b Determine Boeing preference: planter strip vs. ACTION ITEM (Boeing) landscaping behind walk D. 21 DOE STORMWATER MANUAL: Dick will investigate the effect of using the DOE Stormwater Manual for drainage system design(required by WDFW). (Pending) D. 21 Investigate effect of DOE S/W Manual I ACTION ITEM (Kato&Warren) Next Meeting: The next coordination meeting will be May 20 at 1:30 p.m., in the 5th Floor Conference Room at City Hall. Attachment: Action Items Log May Project Status Copies: Attendees Gregg Zimmerman Sandra Meyer OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Responsibility Date Date Resolution No. Description Assigned Due B. 6c Prepare timeline for permitting process Bryce Ecklein 3/25/97 5/22/97 In progress B. 6d Submit copy of Shoreline Permit to DOE for comment Mark P well 3/11/97 Early June B. 7 Agenda Bill for adoption of alignment. City 4/22/97 5/8/97 B. 8 Proposal to use wetland for runoff Dick Warren / 4/22/97 5/13/97 issue request to Boeing in Lin Wilson writing on City letterhead. B. 9 Response from Boeing Rick 4/22/97 ASAP B. 10 Prepare mitigation documents Mark P./Bob M. 4/22/97 6/6/97 B. 12 Coordination with Channel widening permits City Scott 4/22/97 Ongoing C. 8 Coordinate relocation of Puget Power 115 kV lines Lori Pitzer 3/I1/97 Ongoing C. 9a Determine future location of gas line extension to the Clint Morgan 2/25/97 Ongoing south C. 9b Locate waterline stubs crossing roadway alignment Rick Ford 3/11/97 5/6/97 Delivered -- complete C. 9d Determine location of fire protection water lines Boeing 3/11/97 5/6/97 Delivered -- complete C. 10a Clarify status of 0.08-acre wetland Rick Ford 2/25/97 5/20/97 Boeing will ask USACE for a letter. In process. C.17 Conduct study of Springbrook Creek crossing alignment Kato & Warren 4/22/97 5/16/97 In process. (requires supplemental agreement) D.18. Concept A & B alternative alignment report. Kato & Warren 5/6/97 5/13/97 D.19 Obtain ROW documentation from Seattle Water Dept. Cit 5/6/97 ASAP D.20a Define variance process for planter strip City Joe 5/6/97 5/13/97 D.20b Determine Boeing preference: planter strip vs. Boeing (Rick) 5/6/97 5/20/97 landscaping behind walk D.21 I Investigate effect of DOE Stormwater Manual Kato & Warren 5/6/97 5/13/97 City of Renton OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET Project Status - May 1997 Accomplishments to date: January 1997 Boeing agreed to proceed with project February 1997 Established project schedule and work plan Initiated coordination meetings with Boeing March 1997 Initiated pre-design surveys Selected consultant for final-design Completed preliminary design report Completed supplementary design report Completed draft EIS April 1997 Conducted Value Engineering study Published DEIS Obtained approval from T.I.B. of Sidewalk Deviation, Scope Change, and authorization of funds for Final Design Initiated north end alignment study Negotiated Scope and Fee for Final Design May 1997 Met with permitting agencies DEIS comment period ends 5/6/97 Awaiting execution of consultant contract to proceed with final design Scheduled Milestones: Mav 1997 Corps (wetlands) preapplication meeting - 5/21/97 June 1997 SEPA process complete; SSDP issued July 1997 Complete design to 50% level October 1997 Complete preparation of plans, specifications and estimate (PS&E) November 1997 Complete acquisition of right-of-way December 1997 Advertise for construction bids March-Sept. 1998 Initial construction phase (SW 19th - SW 27th) October 2, 1998 Boeing occupies BCAG building h:1...Wnloakesdalestatus.doe Mav 6. 1997 Oakesdale Ave Phase 1 A -- SW 16 to SW 27 i N Task Start Duration End Note 1996 1997 1998 Jul Aug Sep Ocl Nov Dec Jan Feb Mar Apr May Jun 16l Aug ct Sep O Nov Uec Jan M feb Mar Apr ay Jun Jul Aug Sep Oct n g Participation Dec-04-96 40.00 d Jan-31-97 Being Co. EIR I hualize Details oi&0 2 Complete TIBMA Design Prospectus Dec-02-96 44.00 d Feb-04-97 2 - - -�----- ---- ----- -- ------ ---- -- ---- -- 3 Submit TIBlf1A Prospectus feb-OS-97 3.00 d Feb-0_7-97 1 3 4 TIBTTIA Design Funding Approval fib-16-0 54.00 d Apr-25-97 B 4A I IB/1IA Cst I oncrease Approval Apr-28-97 40.00 d Jun-23-97 B A -- _ _ -- -- - ----- ----- -- -2 -- -- 5 Complete Drall EIS Feb-03-97 39.00 d Mar-28-97 5 6 Issue DEIS Mar-31-97 6.00 d Apr-07-97 A 3 6 7 DEIS Comment Period Apr-07-97 22.00 d May-06.97 7 7A Complete and Publish FEIS May-07-97 25.00 d Jun-I 1-97 7 7B FEIS Appeal Period Jun-12-97 10_.00 d Jun-25-97 m 7B 8 Shoreline Substantial Permit Application tun-12-97 15.00 d Jul-02-97 ly 8 -------------- -------------.. -- -- -- ---- -- --- - -------- 8A Re-flag wetlands for delineation(Shapiro) __Mar-17-97_ 5.00 d _Mar-_21-97 _ 8 A 8B Pre-design and wetland survey(W&H Pacific) Mar-24-97 20.00 d_Apr-18-9-7 _ 3 HC_ Initial meeting with USAGE,WDOE May-02-97 1.00 d May-02-97 _ 8C 8D Pre-application meeting with USACE May-21-_97 _1.00 d May-21-97 1 D 8E Complete final wetland report_ May-22-97 5.00 d May-29-97 p 8E 8F Prepare Sect.404 permit for submittal to USACE May_-30-97 20.00 d_Jun-26-97 _ 8F 9 Mitigation Document Activities May-19-0- 17.00 d Jun-11-97 a 9 10 C_o_.plete Design Report _Dec-02-9_6 82.00 ar-3_d M1-97 . : 10 11 Value Engineering Study _A_pr-07-97 16.0_0 d Apr-28-97 _E t I I 12 Select Consultant for PS&E _ Feb-03-97_37.00 d _Mar-26-97 C 12 13 Scope&Negotiate Consultant Design Contract Apr-01-97_17.00 d Apr -97 C 3 14 Execute Consultant Design Contract Apr-_24-97 13.00 d May-12-97 C I IS Final_Design _ _ May-13-97 47.00 d Jul-I8-97_F 5 16 Prepare PS&E Jul-21-97 50.00 d Sep_2_9_-97 _F_ 16 17 Permit Activities May-07-97 125.00 d Oct-31-97 G 17 18 Community Involvement Feb-03-97 169.00 d Oct-01-97 _ 18 19 Prepare TIB/17A Construction Prospectus Sep-02-97 20.00 d Sep_29-97 19 20 Submit TIB/fIA Construction Prospectus Sep-30-97_ 5.00 d _ Oc1-06-97 2 21 TIB/flA Construction$Approval Oct-07-97 37.00 d Nov-28-97 1 21 22 Coord.with Valley_Drainage Improvements May-13-97 120.00 d_Oct-30-97 _M 22 23 Coord.with Boeing Longacres Office Park May-13-97 120.00 d __Oct-30--97 23 23A C_oord.with Ilunter-Douglas project May-13-97 120.00 d Oct-30-97 23 24 Relocate Puget overhead facilities Feb-03-97 240.00 d_Jan-14-98 _ LN 25 Boeing_ROW Dedication Activities Feb-03-97 200.00 d _ 97 Nor-14-97 B eing Co. 25 26 Other ROW Acquisition Activities Apr-01-97 160.00 d Nov-14- _ 6 27 Com_plete_Details of Boeing L.I.D. Feb-03--97 169.00 d Oct-01-97 __II Being Co. _ 27+ 28 Advertise Dec-01-97 22.00 d Dec-31-97 1 28 - ---- - ------- -- --- ---- ___------ - - 29 Award Jan-02-98 40.00 d Mar-02-98 K 29 30 Construction,SW 19 to SW 27 Mar-03-98 I50.00 d Sep-30-98 L,N 30 31 Construction,SW 16 to SW 19 Mar-03-98 338.00 d Jun-30-99 - :• Printed:May-06-97 Page / ��1 6(i1 "�J ' � 4e�-y wW �y r i,1s aLrc l fly.:ve PU tK-c 64 44, R7 - -- a;i City of Renton OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET Project Status - May 1997 Accomplishments to date: January 1997 Boeing agreed to proceed with project February 1997 Established project schedule and work plan Initiated coordination meetings with Boeing March 1997 Initiated pre-design surveys Selected consultant for final design Completed preliminary design report Completed supplementary design report Completed draft EIS April 1997 Conducted Value Engineering study Published DEIS Obtained approval from T.I.B. of Sidewalk Deviation, Scope Change, and authorization of funds for Final Design Initiated north end alignment study Negotiated Scope and Fee for Final Design May 1997 Met with permitting agencies DEIS comment period ends 5/6/97 Awaiting execution of consultant contract to proceed with final design �c�.ee�i.l� PtC��i��pirax4ipn. n�� �1 Ce��S Scheduled Milestones: June 1997 SEPA process complete; SSDP issued July 1997 Complete design to 50% level October 1997 Complete preparation of plans, specifications and estimate (PS&E) November 1997 Complete acquisition of right-of-way December 1997 Advertise for construction bids March-Sept. 1998 Initial construction phase (SW 19th- SW 27th) October 2, 1998 Boeing occupies BCAG building h:I...Wnloakesdalelstatus.doc Mav 6, 1997 Oakesdale Ave Phase 1 A -- SW 16 to SW 27 # Task Start Duration End Note 1996 1997 1998 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 1 Finalize Details of Boeing Participation Dec-04-96 40.00 d Jan-31-97 Beeing Co. - 1 2 Complete TIBfrlA Design Prospectus _Dec-02-96 44.00 d Feb-04-97 2 3 Submit TIBfFIA Prospectus Feb-05-97 3.00 d Feb-07-97 1 3 4 TIBfrIA_Design Funding Approval Feb-10-97 54.00 d Apr-25-97 B 4A TIBfrlA Cost Increase Approval Apr-28-97 40.00 d Jun-23-97 B 4A 5 Complete Draft EIS Feb-03-97 39.00 d Mar-28-97 5 6 Issue DEIS Mar-31-97 6.00 d Apr-07-97 1 6 7 DEIS Comment Period Apr-07-97 22.00 d May-06-97 mm 7 7A Complete and Publish FEIS May-07-97 25.00 d Jun-I 1-97 r4g=q 7 7B FEIS Appeal Period Jun-12-97 10.00 d Jun-25-97 ® 7B 8 Shoreline Substantial Permit Application Jun-12-97 15.00 d Jul-02-97 8 8A Re-flag wetlands for delineation(Shapiro) Mar-17-97 5.00 d Mar-21-97 8 A 8B Pre-design and wetland survey(W&H Pacific) Mar-24-97 20.00 d Apr-I8-97 in B 8C Initial meeting with USACE,WDOE May-02-97 1.00 d May-02-97 8C 8D Pre-application meeting with USACE May-21-971 1.00 d May-21-97 I 3D 8E Complete final wetland report May-22-97 5.00 d May-29-97 in 8E 8F Prepare Sect.404 permit for submittal to USACE May-30-97 20.00 d Jun-26-97 M 8F 9 Mitigation Document Activities May-19-97 17.00 d Jun-I 1-97 9 10 Complete Design Report Dec-02-96 82.00 d_Mar-31-97 10 H Value Engineering Study Apr-07-97 16.00 d Apr-28-97 E 0 It 12 Select Consultant for PS&E Feb-03-97 37.00 d Mar-26-97 C I2 13 Scope&Negotiate Consultant Design Contract Apr-01-97 17.00 d Apr-23-97 C TM, 3 14 Execute Consultant Design Contract Apr-24-97 13.00 d May-12-97 C t 15 Final Design May-13-97 47.00 d Jul-18-97 F EM 5 16 Prepare PS&E Jul-21-97 50.00 d Sep-29-97 F 16 17 Permit Activities May-07-97 125.00 d Oct-31-97 G 17 18 Community Involvement Feb-03-97i 169.00 d Oct-01-97 Um = 18 19 Prepare TIB/rIA Construction Prospectus Sep-02-97 20.00 d Sep-29-97 Win 19 20 Submit TIB/TIA Construction Prospectus Sep-30-97 5.00 d Oct-06-97 2 21 T1BfTIA Construction$Approval Oct-07-97 37.00 d Nov-28-97 I 21 22 Coord.with Valley Drainage Improvements May-13-97 120.00 d Oct-30-97 M 22 23 Coord.with Boeing Longacres Office Park May-13-97 120.00 d Oct-30-97 23 23A Coord.with Hunter-Douglas project May-13-97 120.00 d Oct-30-97 - 23 24 Relocate Puget overhead facilities Feb-03-97 240.00 d Jan-14-98 25 Boeing ROW Dedication Activities Feb-03-97 200.00 d Nov-14-97 Beeing Co. 25 26 Other ROW Acquisition Activities Apr-01-97 160.00 d Nov-14-97 27 Complete Details of Boeing L.I.D. Feb-03-971 169.00 d Oct-01-97 H Boeing Co. 27 28 Advertise Dec-01-97 22.00d Dec-31-97 J 28 29 Award Jan-02-98 40.00 d Mar-02-98 K . 29 30 Construction,SW 19 to SW 27 Mar-03-98 150.00 d Sep-30-98 L,N 30 31 Construction,SW 16 to SW 19 Mar-03-98 338.00 d Jun-30-99 Printed:May-06-97 Page I Otis Y • OAKESDALE AVENUE S.W. Coordination Meeting Minutes — Bi-weekly Meeting #5 April 22, 1997 Attendees: Representing Name City of Renton Bob Mahn, Lin Wilson, Mark Pywell, Joe Armstrong, Scott Woodbury, Clinton Morgan The Boeing Company Rick Ford Kato &Warren Barry Knight Entranco Brad Stein � 1997 A. PROJECT SCHEDULE STATUS: CJ/ U A.1: TIB schedule for design phase approval: Engineer�n� pl C1� Revised TIB Staff Report issued to City: April 16 .pt. Review by TIB Cost Increase Committee 12 noon, April 24 Review by TIB Sidewalk Committee: 1:30 PM, April 24 TIB Board Work Session: 8:00 PM, April 24 TIB Board Meeting (Formal Action): 9:00 AM, April 25 Note: • City attendance at Cost Increase and Sidewalk Committee meeting is mandatory. City attendance at the Board Meeting will be determined following committee meetings. • All above meetings will now be held in Bellingham. A.2. Project Status: • Draft EIS was completed and issued 4/7. Public Hearing is scheduled for 4/22. Comment period ends 5/6. • Final edits of Design Report are in progress. • VE Implementation Meeting 4/22. Final VE report due 5/12. • Start Design —May 13, 1997. PS&E complete October 1997 • Agency permit meeting is scheduled for 5/2. A.3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B.6. Permits: 2/25/97: Bob Mahn explained the City will be contracting for pre-design survey work by W. H. Pacific to be done prior to May 1, including location of new wetland flagging to be placed by Shapiro. 3/11/97: Lori requested copies of the consultant's proposals. 3/25197: Contracts are ready for execution. (Retired) B6a Survey and Wetland consultants' proposals ACTION ITEM (Retired) The City will need a right-of-entry letter for the consultants from Boeing. Boeing explained they have their own established guidelines which must be followed. Rick will provide a copy of them and help expedite the process for the City. 4/22/97: Retired B6b Right-of-entry guidelines ACTION ITEM (Retired Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes April22, 1997 Bob then explained how the Shoreline Permit timelines are interpreted: A project for which a permit has been granted must be completed within five years after approval of the permit. Upon review and a showing of good cause, the permit may be extended for a period of up to one year. Construction of a project for which a permit has been granted must commence within two years after permit approval. Regarding this Oakesdale project, the intention is to obtain a permit for the full five-lane project. Commencement of construction of the three-lane project by March 1998 will meet the permit's two-year commencement requirement. 3/11/97: Rick agreed to prepare a timeline for the needed permits. Mark will submit the Shoreline Permit to the DOE for their comments. 3/25/97: Mark has calculated it so the Shoreline Permit 21 day comment period will run concurrently with the Final EIS. A subcommittee(Mark Pywell, Scott Woodbury, Bryce Ecklein of K&W, and Rick Ford) will develop the permitting schedule and report to the Technical Committee. 4/22/97: The FEIS will be published in early June. At that time, the Shoreline Permit can be issued and the 21-day comment period will start when DOE accepts it. (Pending) B6c(1) Permit Timeline ACTION ITEM Subcommittee B6c(2) Shoreline Permit to the DOE ACTION ITEM (City) B.7. 4/22/97: Agenda Bill for Council to adopt the alignment needs to be initiated. B.7 Agenda bill for adoption of alignment ACTION ITEM (City) B.8. 4/22/97: The City's consultants will formalize the proposal to use CSTC wetland for runoff from a portion of the Oakesdale roadway. B.8 Proposal to use wetland for runoff ACTION ITEM (Dick Warren) B.9. 4/22/97: Response from Boeing to use CSTC wetland for Oakesdale runoff. B.9 Response on using CSTC wetland for runoff ACTION ITEM (Boeing) B.10. 4/22/97: Prepare mitigation documents by 6/6. B.10 Prepare mitigation documents ACTION ITEM (City) B.11. RIGHT-OF-WAY AT SPRINGBROOK CREEK: 4/22/97: Scott will assist with contacts with Drainage District personnel to set up procedures. B.12. PERMTr COORDINATION wrrH CHANNEL WIDENING PROJECT: 4/22/97: Scott reported that wetland delineation for the channel project would be done. He will participate in agency meetings with a view to obtaining coordinated processing of permits for the roadway and channel projects. (Pending) B.12 Permit coordination ACTION ITEM Cit C. COORDINATION ISSUES C.8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11/97: The final location has not yet been decided. (Pending) C.8 1CTION ITEM (Boeing) Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes April 22, 1997 C.9. UTILITY COORDINATION: Boeing will also approach the water and sewer utilities regarding relocation needs. It was noted that the new building will need gas service which may need coordination in the design, should the service be in the road. GAS LINES: 2/25/97: A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. C9a Determine location of gas line extension to the south I ACTION ITEM (City) WATER LINES: 2/25/97: Boeing is considering the relocation of the existing waterline and is discussing the possibility with Neil Watts. Boeing currently is not showing the waterline as relocated, except for a portion around their new building. This relocation and the remainder of the existing waterline should be able to remain out of the Oakesdale right-of-way even if future development occurs on the Office Park site at a later date. All other utilities will remain in the utility easement already set aside on the Boeing property and will not pose a problem. 3/11/97: Clint discussed the potential stub across Oakesdale for a new waterline back to the east. Abdoul discussed the current routing for waterlines within the immediate vicinity. Rick believes a new City waterline is scheduled to be stubbed across, and he will check to verify this will happen. Abdoul explained that whether it was stubbed and capped on both ends, or whether it is capped on the east side and charged, doesn't matter as far as the City is concerned. (Pending) C9b Waterline stub crossing Oakesdale ACTION ITEM(Boeing) ELECTRICAL: Exhibits were provided by Sverdrup showing the Electrical plan and cross-section. The exhibits were given to Clint which will be passed on to other departments for review. Discussions on utilities as shown on the exhibits were discussed. Direct buried electrical is planned to be in portions of the roadway to miss the CSTC wetland and a small (0.08 acre) wetland on the Office Park Site. Bob stated that when the Boeing Training Center was constructed the 0.08 acre wetland was also mitigated. Boeing stated that this wetland is still functional and impacts to it require mitigation. The schedule for utility installation needs to be coordinated with that for road construction. SverdrupBoeing will furnish information when available. C9c Electrical Utility Coordination ACTION ITEM (Boeing) FIRE PROTECTION WATER-SUPPLY/other building support facilities: Bob discussed the cross-section showing the planting strip, back of sidewalk being at the property line. Lin asked at what point does the City have responsibility. It was noted the City's responsibility would end at the new right-of-way. However, Boeing may need to locate fire protection water supply, and/or other building support facilities in the new right-of-way. It was stated that all construction work would be coordinated. (*This item was previously listed as Item 11.) C9d Utility Coordination ACTION ITEM (Boeing/City) C.10. 2/25/97: The status of the 0.08 acre wetland needs to be clarified for this Boeing site. Jim Coulter believes that Metro's 108" pipe project may have disturbed this wetland to the extent that it no longer exists. Lori will be checking further on this. In the meantime, Boeing prefers to leave the wetland alone. Lori asked if the proposed Oakesdale drainage outfall could go around this wetland, either through the CSTC wetland buffer to the north or further to the south, so it wouldn't be impacted. The lack of slope may restrict this; however, these options will be investigated further during Oakesdale project final design. 3/11/97: Bob noted that Shapiro did not mention this wetland in the EIS for this project. Lori stated Boeing is proceeding with the assumption that it is still there. Scott advised this may be an item which the Corps will ultimately Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes April 22, 1997 have the responsibility for determining. 4/22/97: Boeing will request the Army Corps of Engineers to reconsider jurisdiction. If the Corps agrees not to exercise jurisdiction, the City will accept, under City rules, that it is not a wetland. Status of 0.08 wetland ACTION ITEM (Boeing) Avoiding 0.08 wetland ACTION ITEM (City Design Team) C.16. VE STUDY: The TIB is awaiting a letter from the City requesting they nominate the facilitator for the Value Engineering (VE) study. 3/11/97: The facilitator has been nominated (Jill Nelson) and the City will be meeting with her on Wednesday. Rick will work on obtaining a meeting room near the project for the VE group. He will notify Joe Armstrong when arrangements have been made. 3/25/97: The VE study is scheduled for the week of 4/7/97. Joe will provide the required information to enable Rick to obtain the appropriate visitor's passes from Boeing Security. 4/22/97: VE Implementation Meeting has been held; final report is due 5/12. (Retired) C.17. CHANNEL WIDENING 4/22/97: Need confirmation of channel widening alignment. Kato and Warren will show, based on HNTB and W & H Pacific base maps. Scott will review and approve. Scott has the hydraulic model; Kato and Warren will run it to determine effect of bridge foundations. Do not examine upstream of the Hunter-Douglas Bridge. C.17 Confirm channel widening alignment ACTION ITEM (Kato&Warren) D. GENERAL DISCUSSION D.14. It was agreed that the coordination meetings will be every two weeks. It was also suggested that a matrix be set up for action items as a format. Draft copies of minutes will be forwarded to Rick Ford for distribution within Boeing. 3/25/97: The matrix has been received (attached). It was discussed and decided that this format will be used to track action items. At future meetings the narrative will be used as a back-up with a more detailed explanation for items to be covered. Action items will be on the agenda ahead of "Bi-Weekly Topics." (Retired) D.15. The TIB (Bob Moorehead and Rob Diemert) would like to walk the site and corridor on April 2nd. They would like to pay particular attention to the south end of the project. Participants from the City will be Joe Armstrong, Scott Woodbury, Bob Mahn and Mark Pywell. Rick Ford will be the group's liaison from Boeing. (Retired) D.16. Scott Woodbury has several items which he would like the VE team to consider (connecting the 2 wetlands; differences in hydrology; City statistics vs. FEMA's stats, etc.). He will present his concerns via memo to Joe Armstrong for presentation to the team. (Retired) D.17. Lin Wilson proposed that the VE panel be invited to consider options for the portion of the project south of SW 27th, e.g. roadway on embankment vs. bridge structure. This was agreed. (Retired) NEXT MEETING: The next coordination meeting will be held on May 6 at 1:30 p.m., in the Boeing trailer on the BCAG headquarters site. Attachment: Action Items Log Copies: Attendees Gregg Zimmerman Sandra Meyer k OAKESDALE AVENUE - SW 16TII STREET TO SW 27TIl STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Responsibility Date Date Resolution No. Description Assigned Due B. 6b Provide right-of-entry for survey and wetland delineation Rick Ford 3/11/97 3/26/97 Complete B. 6c Prepare timeline for permitting process Bryce Ecklein 3/25/97 5/6/97 In progress B. 6d Submit copy of Shoreline Permit to DOE for comment Mark P well 3/11/97 Early June B. 7 1 Agenda Bill for adoption of alignment. City 4/22/97 TBD B. 8 Proposal to use wetland for runoff Dick W. 4/22/97 ASAP B. 9 Response from Boeing Rick 4/22/97 ASAP B. 10 Prepare mitigation documents Mark P./Bob M. 4/22/97 6/6/97 C. 8 Coordinate relocation of Puget Power 115 kV lines Lori Pitzer 3/11/97 Ongoing C. 9a Determine future location of gas line extension to the Clint Morgan 2/25/97 Ongoing south C. 9b Locate waterline stubs crossing roadway alignment Rick Ford 3/11/97 5/6/97 C. 9c Furnish schedule for utility installations included in Boeing/ 3/11/97 When Complete Lon acres Office Park construction program Sverdrup available C. 9d Determine location of fire protection water lines Boeing 3/11/97 5/6/97 C. 10a Clarify status of 0.08-acre wetland Rick Ford 2/25/97 ASAP Boeing will ask USACE for a letter. C.17 Conduct study of Springbrook Creek crossing alignment Kato & Warren 4/22/97 5/16/97 (requires supplemental agreement) PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT TRANSPORTATION SYSTEMS DIVISON MEETING SIGN-UP SHEET Project: O A S,�A-LL A VEN Vf— 5 V1 1 G S W P— Date: 4 it Subject: 7G G ;C +'1_ G '� T' P1 Location: Project Coordinator: Phone: Name (Please PRINT) Affiliation/Representing Phone L t n( vv ZZ - G 2 z 3 AIL :P0 �5;44-52 (.0 Bab /�'I al n 277 -55�17 � r f1 t� ),J ; � 7rgC C J c �77— &Z-1,6 ICa -ten 269- 437) PLEASE NOTE: IF YOU WISH TO RECEIVE THE MINUTES OF THIS MEETING, YOUR FULL ADDRESS MUST BE LISTED. SIGNUP.DOC/ Oaksdale Steering Committee Agenda April 18, 1997 1. Briefing on Value Engineering recommendations I `lve "-V 2. TIB Staff Report--status of TIB recommendations .p:�� 3. Other Updates--DickWarren 4. Briefing on Springbrook Creek Channel Widening project '"` 5. Boeing/Renton Agreement provisions--save for next meeting 6. Date &times for next two meetings May 9th 23rd? 7. Other? i1/'r}� •-{b ��-Q-�-�' �Pr���b,�s.�� f�,,��.� J Ronald J. Straka From: Gregg A. Zimmerman To: Ronald J. Straka Subject: RE: Oakesdale/ Springbrook Channel Widening 1 TO Date: Friday, April 04, 1997 3:05PM �� l Thanks. From: Ronald J. Straka To: Gregg A. Zimmerman l Subject: RE: Oakesdale/ Springbrook Channel Widening Date: Friday, April 04, 1997 1:41 PM I will attend. From: Gregg A. Zimmerman To: Ronald J. Straka Cc: Ronald L. Olsen; Sean S. Woodbury Subject: Oakesdale/ Springbrook Channel Widening Date: Friday, April 04, 1997 9:51 AM This morning we held our biweekly Oakesdale Avenue Steering Committee meeting with Boeing, and Dick Warren of Warren & Kato, our newly awarded design consultant for the project, went over some innovative ideas that would potentially save some money and get the most bang for our buck, and also allow us to potentially use cost savings to build at least the support structure for the extra two lanes of the bridge over Springbrook Creek and the Boeing created wetlands. The 5-lane bridge is a very important issue for Boeing management. One of Dick Warren's ideas was to shorten the bridge by filling the Boeing created wetlands rather than spanning them with the bridge structure. Of course this approach would entail additional environmental mitigation. He also recommended looking into construction of a portion of the Springbrook channel widening project as part of the bridge construction, since we will be in there disturbing the environment anyway. These ideas led to a general discussion of environmental mitigation issues, including the possibility of using the wetland mitigation bank for mitigation of additional impacts to the Boeing wetlands that would result from Dick Warren's idea. It was decided that it would be a good idea to invite you to the next Oakesdale Steering Committee meeting (on Friday, April 18, 6th floor conference room, 8:00 a.m.) to discuss schedule of the Springbrook Creek improvements, thoughts you might have on building the portion of the creek improvements adjacent to the bridge as part of the Oakesdale project, and to address questions that Boeing might have regarding use of the wetland mitigation bank. I would appreciate it if you could attend this meeting for these purposes. �(Ple(pa�•sse let me know. Page 1 Potentially Available Acreage on the Wetland Mitigation Banking Sites Existing Upland Existing Total Site Area Potentially Convertible Wetland to Wetland(acres) (acres) (acres) Site 1 12.19 18.78 30.97 Site 2 7.24 6.69 13.93 Total 19.43 25.47 44.90 Current Available Acreage-Mitigation Banking Site 1 Bank Participant Project Approx. Debit Balance Timing of Impact Initial Acreage 12.19 City of Renton 27th Street HOV Lane Widening After 2000 4.08 8.11 Transportation Systems Division City of Renton Oakesdale Extension Project ? 5.70 2.41 Transportation Systems Phase 2 from SW 27th St to SW Division 31st St(LUA-95-024,ECF) Glacier Park Wetlands Filled under RVMP-92- 1992 2.41 0.00 118 in accordance with Mitigation Banking Agreement (King Co. Recording No. 9206241805) 'Based on 4/28/92 memo from Lynn Guttmann to Larry Warren. Assumes 1.36 acres of wetland impact and a 3:1 mitigation ratio. bAssumes impact of 1.9 acres and 3:1 mitigation ratio. °A total of 4.11 acres of wetlands have been filled on six separate sites in accordance with the Mitigation Banking Agreement with Glacier Park. Using a 1:1 mitigation ratio, it is assumed that a portion (2.41 of the 4.11 acres) of the mitigation required for the Glacier Park impacts will be mitigated on Site 1. The balance of 1.70 acres will be mitigated on Site 2. dAssumes all upland on the site can be converted to wetland. However, more or less wetland may be created depending upon buffer width and location with respect to the property lines and whether mitigation bank site 1 is expanded to include the adjacent former P-1 Channel right-of-way. Current Available Acreage Mitigation Banking Sites Page 2 Current Available Acreage-Mitigation Banking Site 2 Bank Participant Project Approx. Debit Balance Timing of Impact Initial Acreage 7.24 Glacier Park Wetlands Filled under RVMP-92- 1993/1994 1.70 5.54 118 in accordance with Mitigation Banking Agreement (King Co. Recording No. 9206241805) Benaroya SW 16th Street Technical Center 1996 0.40 5.14 (LUA-96-034,SA,SM) Glacier Park Wetlands yet to be filled in Unknown 1.22 3.92 accordance Mitigation Banking Agreement (King Co. Recording No. 9206241805) See footnote d in the table"Current Available Acreage- Mitigation Banking Site L" bBased on 0.40 acres of impact and a 1:1 mitigation ratio. `Assumes a 1:1 mitigation ratio. Wetlands yet to be filled are designated on the City's Wetlands Inventory as W-18 (0.66 acres), W-51 (0.48 acres), and W-44(0.08 acres). dPossible additional credits for future privately owned development projects for which wetland mitigation is required solely under the City's Wetlands Management Ordinance (no Corps of Engineers Section 404 permit is required). eAssumes all upland on the site can be converted to wetland. However, more or less wetland may be created depending upon buffer width and location with respect to the property lines and whether additional wetlands may be established on the upland area of the adjacent greenbelt along Springbrook Creek. U:65119:96-006A:S W 4 . OAKESDALE AVENUE S.W. INV Coordination Meeting Minutes — Bi-weekly Meeting HA — A�g97 March 25, 1997 Attendees: C1TY OF REN Dept Eng►neerirlg ® Representing Name City of Renton Bob Mahn, Lin Wilson, Mark Pywell, Joe Armstrong, Scott Woodbury The Boeing Company Lori Pitzer, Rick Ford A. PROJECT SCHEDULE STATUS: A.1: TIB schedule for design phase approval: TIB Staff Report issued to City: First week in March, no later than March 11. Received March 11th Review by TIB Cost Increase Committee 11:00 AM, March 20 (now scheduled for April 24) Review by TIB Sidewalk Committee: 1:00 PM, March 20 (now scheduled for April 24) TIB Board Informal Meeting: 7:00 PM, March 20 (now scheduled for April 24) TIB Board Meeting (Formal Action): 9:00 AM, March 21 (now scheduled for April 25) Note: . City attendance at Cost Increase and Sidewalk Committee meeting is mandatory. City attendance at Informal Board Meeting is strongly suggested, and at Formal Board Meeting is up to City. • Boeing should plan on attending both the Informal and Formal Board Meeting. • All above meetings will now be held in Bellingham. Location still to be determined. A.2. Project Status: • EIS in progress-Draft EIS to be completed March 26 and will be issued 4/7 after filing with WDOE. • The preliminary Design Report should be finalized by March 31st. • VE workshop will take place April 7-10, location to be determined. Rich Evans will be a team member. • Start Design--May 13, 1997. PS&E complete October 1997 • ERC meets April 1. Bob Mahn will be the City representative. A.3. Action Items: See attached chart B. BI-WEEKLY TOPICS: B.1. Bob Moorehead is the TIB representative assigned to this project. Bob Mahn explained the TIB had three initial questions: 1) Is the scaled-down 3-lane version consistent with Regional plans? 2) Is funding available for the other phase(s)?and, 3)Will Boeing be doing the construction? Bob stated he had replied that the City would be doing the construction. He noted that Lee Haro (from the City) will be providing a quick response on the other two items. 3/11/97: Boeing requested a copy of Lee's written response to the TIB. 3/25/97: There was no written response. (Retired) ACTION ITEM (Retired) B.3. CONSULTANT SELECTION: 3/11/97: Copies of the responsive SOQ's and the City's review ratings were handed to Rick Ford for review. The consultant interview date has been set for 3/24/97, in the 6th floor conference room. It was agreed to specify certain topics to be addressed during the presentation process as part of the selection criteria (i.e. experience in fast-tracking; the firm's approach to the permitting process and their { Oakesdale Avenue S.W. Page 2 Technical Committee Meeting Minutes March 25, 1997 permitting experience; and, their expertise in multi-level construction coordination for multiple concurrent projects within the project limits and disciplines). The top five firms will be invited to participate in rank order. The interview process will be scheduled for one hour, with a minimum of a 15-minute break between presentations. Partnering during design and construction was discussed. It was agreed Boeing will present the question of how each firm would approach partnering as an interview question. Clint suggested incorporating a construction partnering commitment as an advisory note for the preconstruction meeting. 3/25/97: The interview panel has recommended that the team of Kato and Warren/Entranco be selected. (Retired) ACTION ITEM (Retired) B.4. Bob stated the project will be to construct a 3-lane road along with a bridge, drainage, and water quality treatment. A question was raised, why not 5 lanes? At this time, funding is not available to cover the additional cost of$1 million plus. 2/25/97: Responding to a question, Bob explained the preliminary design report must be modified to reflect the change from a 5-lane facility down to a 3-lane. He is currently compiling a Scope of Work for the consultant to cover this. The consultant (HNTB) is under contract to help through the final EIS and Design Report. Bob will be meeting with HNTB on 2/26/97. 3/11/97: Lori asked to keep this open as an action item. She explained that Boeing is adamant that a 5-lane bridge be constructed as part of this project. Lin explained that the Technical Committee is tasked with implementation of the project, and that the current direction to the group is to construct a 3-lane facility. A 5-lane facility would be outside the scope already authorized by the TIB. He further explained that the Oakesdale Oversight (Steering) Committee was charged with the responsibility of determining the scope of the agreed project. If a change in direction is received prior to mid-April, it can be accommodated without delay to the schedule for this technical coordination group. (Retired) B.6. Permits: Bob stated that several wetland areas would be affected by the Oakesdale project; however, it is not known which wetlands will be under Corps jurisdiction. A Shoreline and a Hydraulic permit will be needed. Question was asked if the Shoreline Permit would be obtained for a 3-lane or 5-lane project. Mark will take a look at the shoreline issue. Lori suggested that, if delays occur, the permit process for work south of 19th could be separated from the north portion. 3/11/97: Scott reviewed the permitting process: The delineation report needs to be submitted to the Corps first, and approved by them. After that, should proceed with the permit application process. The Stokes report does not agree with that of Shapiro for the delineation of the wetland area adjacent to the creek. Because of this, it will be presented to the Corps for their evaluation and final determination. (Retired) 2/25/97: Bob Mahn explained the City will be contracting for pre-design survey work by W. H. Pacific to be done prior to May 1, including location of new wetland flagging to be placed by Shapiro. 3/11/97: Lori requested copies of the consultant's proposals. 3/25/97: Contracts are ready for execution. (Pending) B6a Survey and Wetland consultants' proposals I ACTION ITEM (City) The City will need a right-of-entry letter for the consultants from Boeing. Boeing explained they have their own established guidelines which must be followed. Rick will provide a copy of them and help expedite the process for the City. (Pending) B6b Right-of-entry guidelines ACTION ITEM (Boeing) The construction bid package may be split into two separate schedules (Schedules A and B) which will allow flexibility in the bidding, awarding, and construction of phased activity, if necessary, to reflect delays in the acquisition of permits. (Retired) Bob then explained how the Shoreline Permit timelines are interpreted: A project for which a permit has been granted must be completed within five years after approval of the permit. Upon review and a showing of good • Oakesdale Avenue S.W. Page 3 Technical Committee Meeting Minutes March 25, 1997 cause, the permit may be extended for a period of up to one year. Construction of a project for which a permit has been granted must commence within two years after permit approval. Regarding this Oakesdale project, the intention is to obtain a permit for the full five-lane project. Commencement of construction of the three-lane project by March 1998 will meet the permit's two-year commencement requirement. 3/11/97: Rick agreed to prepare a timeline for the needed permits. Mark will submit the Shoreline Permit to the DOE for their comments. 3/25/97: Mark has calculated it so the Shoreline Permit 21 day comment period will run concurently with the Final EIS. A subcommittee (Mark Pywell, Scott Woodbury, Bryce Ecklein of K&W, and Rick Ford)will develop the permitting schedule and report to the Tachnical Committee. (Pending) B6c(1) Permit Timeline ACTION ITEM Subcommittee B6c(2) Shoreline Permit to the DOE ACTION ITEM (City) C. COORDINATION ISSUES C.7. Street lighting was designed for both sides of 5-lane. Lighting for 3-lane will have to be looked at. 2/25/97: The lighting requirements under the phased 3-lane project were reviewed. The original design is staggered lighting on both sides of the roadway. One option may be to light just one side, using more poles to compensate for lack of poles on the opposite side which won't be constructed under the first phase. Clint commented on the possible impact to lighting from one side with trees planted in the boulevard median. Boeing wishes to maintain a boulevard appearance. Lori asked about City standards for lower intensity with fewer lights. Clint proposed there may be legal ramifications for liability in this regard. It may be possible to set the poles, using longer arms, in the undeveloped portion and still have a staggered look. Boeing would lean toward the staggered lighting option. 3/25/97: The drawings will reflect poles set at 200-foot spacing on the west side, with 400 watt luminaires placed at 35' mounting height, and offset for a 3-lane road. When the toad is widened to 5 lanes, additional poles will be set east of the road to arrive at a 100-foot staggered spacing. (Retired) ACTION ITEM etired) C.8. Puget Power's transmission line needs to be moved out of the alignment. The new location should be compatible with the 5-lane scheme. Coordination is needed on Puget Power relocations. • Poles outside of right-of-way, no coordination issue. • Poles in right-of-way becomes a design coordination issue. Boeing will follow up with Puget Power, including the "Raymond" option. 2/25/97: Boeing has met with Puget Power. The poles will be moved and will not impact the schedule. 3/11/97: The final location has not yet been decided. (Pending) ACTION TTEM (Boeing) C.9. UTILITY COORDINATION: Boeing will also approach the water and sewer utilities regarding relocation needs. It was noted that the new building will need gas service which may need coordination in the design, should the service be in the road. GAS LINES: 2/25/97: A gas line extension does exist on Boeing's property. Rick advised it may be prudent for the City to see if they want an extension to the south installed within City right-of-way. C9a I ACTION ITEM (City) WATER LINES: 2/25/97: Boeing is considering the relocation of the existing waterline and is discussing the possibility with Neil Watts. Boeing currently is not showing the waterline as relocated, except for a portion around their new building. This relocation and the remainder of the existing waterline should be Oakesdale Avenue S.W. Page 4 Technical Committee Meeting Minutes March 25, 1997 able to remain out of the Oakesdale right-of-way even if future development occurs on the Office Park site at a later date. All other utilities will remain in the utility easement already set aside on the Boeing property and will not pose a problem. 3/11/97: Clint discussed the potential stub across Oakesdale for a new waterline back to the east. Abdoul discussed the current routing for waterlines within the immediate vicinity. Rick believes a new City waterline is scheduled to be stubbed across, and he will check to verify this will happen. Abdoul explained that whether it was stubbed and capped on both ends, or whether it is capped on the east side and charged, doesn't matter as far as the City is concerned. (Pending) C9b Waterline stub crossing Oakesdale I ACTION ITEM(Boeing) ELECTRICAL: Exhibits were provided by Sverdrup showing the Electrical plan and cross-section. The exhibits were given to Clint which will be passed on to other departments for review. Discussions on utilities as shown on the exhibits were discussed. Direct buried electrical is planned to be in portions of the roadway to miss the CSTC wetland and a small (0.08 acre) wetland on the Office Park Site. Bob stated that when the Boeing Training Center was constructed the 0.08 acre wetland was also mitigated. Boeing stated that this wetland is still functional and impacts to it require mitigation. The schedule for utility installation needs to be coordinated with that for road construction. Sverdrup/Boeing will furnish information when available. C9c Utility Coordination ACTION ITEM (Boeing) FIRE PROTECTION WATER SUPPLY/other building support facilities: Bob discussed the cross-section showing the planting strip, back of sidewalk being at the property line. Lin asked at what point does the City have responsibility. It was noted the City's responsibility would end at the new right-of-way. However, Boeing may need to locate fire protection water supply, and/or other building support facilities in the new right-of-way. It was stated that all construction work would be coordinated. (*This item was previously listed as Item 11.) C9d Utility Coordination ACTION ITEM (Bo ein /Cit C.10. 2/25/97: The status of the 0.08 acre wetland needs to be clarified for this Boeing site. Jim Coulter believes that Metro's 108" pipe project may have disturbed this wetland to the extent that it no longer exists. Lori will be checking further on this. In the meantime, Boeing prefers to leave the wetland alone. Lori asked if the proposed Oakesdale drainage outfall could go around this wetland, either through the CSTC wetland buffer to the north or further to the south, so it wouldn't be impacted. The lack of slope may restrict this; however, these options will be investigated further during Oakesdale project final design. 3/11/97: Bob noted that Shapiro did not mention this wetland in the EIS for this project. Lori stated Boeing is proceeding with the assumption that it is still there. Scott advised this may be an item which the Corps will ultimately have the responsibility for determining. Status of 0.08 wetland ACTION ITEM (Boeing) Avoiding 0.08 wetland ACTION ITEM (City Design Team) C.16. VE STUDY: The TIB is awaiting a letter from the City requesting they nominate the facilitator for the Value Engineering (VE) study. 3/11/97: The facilitator has been nominated (Jill Nelson) and the City will be meeting with her on Wednesday. Rick will work on obtaining a meeting room near the project for the VE group. He will notify Joe Armstrong when arrangements have been made. 3/25/97: The VE study is scheduled for the week of 4/7/97. Joe will provide the required information to enable Rick to obtain the appropriate visitor's passes from Boeing Security. (Pending) VE meeting room I ACTION ITEM (Boeing) Oakesdale Avenue S.W. Page 5 Technical Committee Meeting Minutes March 25, 1997 Personal information for security passes ACTION ITEM (City) D. GENERAL DISCUSSION D.14. It was agreed that the coordination meetings will be every two weeks. It was also suggested that a matrix be set up for action items as a format. Draft copies of minutes will be forwarded to Rick Ford for distribution within Boeing. 3/25/97: The matrix has been received (attached). It was discussed and decided that this format will be used to track action items. At future meetings the narrative will be used as a back-up with a more detailed explanation for items to be covered. Action items will be on the agenda ahead of "Bi-Weekly Topics". Action Item Matrix ACTION ITEM (Boeing) D.15 The TIB (Bob Moorehead and Rob Diemert) would like to walk the site and corridor on April 2nd. They would like to pay particular attention to the south end of the project. Participants from the City will be Joe Armstrong, Scott Woodbury, Bob Mahn and Mark Pywell. Rick Ford will be the group's liaison from Boeing. D.16 Scott Woodbury has several items which he would like the VE team to consider (connecting the 2 wetlands; differences in hydrology; City statistics vs. FEMA's stats, etc.). He will present his concerns via memo to Joe Armstrong for presentation to the team. VE Team considerations ACTION ITEM (City) D.17 Lin Wilson proposed that the VE panel be invited to consider options for the portion of the project south of SW 27th, e.g. roadway on embankment vs. bridge structure. This was agreed. NEXT MEETING: The next coordination meeting will be held on April 22°d at 1:30 p.m., in the Boeing trailer on the BCAG headquarters site. Attachment: Action Items Log Copies: Attendees Gregg Zimmerman Sandra Meyer OAKESDALE AVENUE - SW 16TH STREET TO SW 27TH STREET TECHNICAL COMMITTEE - ACTION ITEMS LOG Item Action Item Responsibility Date Date Resolution No. Description Assigned Due B. 1 Provide copy of City's response to T.I.B. regarding Bob Mahn 3-11-97 ASAP 3/25: None generated - project consistency with regional plans, status of funding complete for future phases, and identification of agency responsible for construction. B. 3 Include question regarding partnering in format of design Lin Wilson 3-11-97 3-24-97 3/25: Complete interviews B. 6a Provide Boeing with copies of W&H Pacific scope for Lin Wilson 3-11-97 3-24-97 3/25: Complete pre-design surveys and Shapiro scope for wetland delineation. B. 6b Provide right-of-entry for survey and wetland delineation Rick Ford 3-11-97 3-26-97 B. 6c Prepare timeline for permitting process Subcommittee 3-25-97 4-22-97 B. 6d Submit copy of Shoreline Permit to DOE for comment Mark Pywell 3-11-97 Undetermined 3/25: Remove - subject to permit schedule C. 7 Revise illumination concept presented in prelim. design City/HNTB 2-25-97 3-31-97 3/25: Resolved report C. 8 Coordinate relocation of Puget Power 115 kV lines Lori Pitzer 3-11-97 Ongoing C. 9a Determine future location of gas line extension to the Clint Morgan 2-25-97 Ongoing south C. 9b Locate waterline stubs crossing roadway alignment Rick Ford 3-11-97 4-22-97 C. 9c Furnish schedule for utility installations included in Boeing/ 3-11-97 When Lon acres Office Park construction program Sverdrup available C. 9d Determine location of fire protection water lines Boeing 3-11-97 4-22-97 C. 10a Clarify status of 0.08-acre wetland Lori Pitzer 2-25-97 ASAP Assume continued existence C. 10b Design to avoid 0.08-acre wetland City team 3-11-97 May 1997 - C. 16 Determine if a room is available in a Boeing facility for Rick Ford 3-11-97 3-25-97 3/25: Complete the VE study team during the week of 4-7-97 D. 14 Provide model "Action Item" matrix Rick Ford 3-11-97 ASAP 3/25: Complete D.16 Suggested considerations for the VE Team Scott Woodbury 3-25-97 ASAP D.17 Refer alignment option south of SW 27th to the VE Team Lin Wilson 3-25-97 4-7-97