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HomeMy WebLinkAboutSWP272709(1) r CAG-97-054 ENGINEERING ANNUAL CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into on this 1JJp�, da of , 19 , b and between the Y y CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORA N ffEREINAVTER CALLED THE "CITY," and R.W. BECK, INCORPORATED, whose address is 2101 Fourth Avenue South, Suite 600, Seattle, Washington, 98121, at which work will be available for inspection, hereinafter called the "CONSULTANT." PROJECT NAME: SW 43rd Street Drainage Improvement Project WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering work for the project, and WHEREAS,the Consultant has represented and by entering into this Agreement now represents,that it is in full compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS,the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: I SCOPE OF WORK The Consultant shall furnish, and hereby warrants that it has,the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an "Extra Work" item as related in Section VIII of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work, even though the work has been accepted by the City. II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans,to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 1 FRM:97Consultant.dot/bh 1. Washington State Department of Transportation/American Public Works Association(WSDOT/APWA), "Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard Specification. 2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction." 3. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." 5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." 8. Transportation Research Board, "Highway Capacity Manual." 9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used as they pertain. 13. Metro Transit, design criteria. 14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3,4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated to perform any such field studies. U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 2 FRM:97Consultant.dot/bh IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper, as feasible. V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control,the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other party. U:\SWOODBUR\1997\65230\SW43RD.SPRWBECK.DOC\sw 3 FRM:97Consultant.dot/bh VI PAYMENT The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed $29,072 without a written amendment to this contract, agreed to and signed by both parties. Cost Plus Net Fee Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost includes direct salary cost, overhead, and direct non-salary cost. 1. The direct salary cost is the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this Agreement. 2. The overhead costs as identified on Exhibit C are determined as 177.93 percent of the direct salary cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on currently available accounting information and shall be used for all progress payments over the period of the contract. 3. The direct non-salary costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The direct non-salary costs are specified in Exhibit C, Cost Estimate. Billings for any direct non-salary costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be on the basis of times the invoiced amount. 4. The net fee, which represents the Consultants profit shall be 15 percent of direct salary plus overhead costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a supplemental agreement is entered into for additional work by the Consultant, the supplemental agreement will include provision for the added costs and an appropriate additional fee. The net fee will be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not previously paid in the monthly payments shall be included in the final payment, subject to the provisions of Section XI entitled TERMINATION OF AGREEMENT. 5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount earned will be made promptly upon its verification by the City after completion and acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 4 FRM:97Consultant.doAh A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to-its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period,the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Consultant perform work or render services in connection with the Project in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission,percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shalt have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any U:ISWOODBUR11997\652301SW43 RD.STIRWBECK.DOC\sw 5 FRM:97Consultant.doUbh and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees,without written consent of the City. If during the time period of this Agreement, the Consultant finds it necessary to increase its professional,technical, or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement and interview process. X NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non- Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten(10)days written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 6 FRM:97Consultant.doUbh C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of termination of the Agreement,plus the following described portion of the net fee. The portion of the net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is to the total work required by the Agreement. In addition,the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Consultant. F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Planning/ Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County, XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 7 FRM:97Consultant.doUbh _The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the Consultant's agents or employees and (b)the City, its agents, officers and employees,this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of$1.0 million, with a General Aggregate in the amount of$2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord Certification Form prior to the execution of the contract. The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration page(s)shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. The limits of said insurance shall not, however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all required coverages in full force and effect during the life of this project, and a minimum of forty five days' notice shall be given to the City prior to the cancellation of any policy. The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provide verification upon request,that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 8 FRM:97Consultant.dot/bh XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT CITY NTON 117 Sig ature 6ate Jess anner, Mayor Date V;,q; / - K type or printname ATTEST: ))U�- Title � ���'� Marilyn J. 61ter en City Clerk U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 9 FRM:97 Cons ultant.dot/bh RESOLUTION NO. 3229 CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3229 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job-related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub-contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington, this 7 tlday of October, 1996. CITY OF RENTON: RENTON CITY COUNCIL,: mayor Council President ,Attest: City Cler] U:\SWOODBUR\1997\65230\SW43RD.ST\RWBECK.DOC\sw 10 FRM:97Consultant.dot/M y CITY OF RENTON �• FAIR PRACTICES POLICY 1 AFFIDAVIT OF COMPLIANCE , hereby confirms and declares that (Name of contractor/subcontractor/consul tan t/supp I i er) I. It is the policy of e Gam, -EycGFZ__ 4 410 to offer equal (Name of contractor/subcontractor/consultant/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. �iv C complies with all applicable (Name of contractor/subcontractor/consultant/supplier) federal, state and local laws governing non-discrimination in employment. II. When applicable, -�• 60 . �, G �/(f� will seek out and (Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of subcontracts. V lrgt` ( <fl• yl�EED>�� Print AgenT/Representative's Name DI CLEG_roC_ of ��.Y7z��S Print Agent/Representative's Title 10 �, NX,6j Agen ep sentative's Signature 5_Jz( ' Date Signed Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. U:\SWOODBUR\1997\65230\SW23RD.ST\RWBECK.DOC\sw 11 FRM:97Consultant.daft MAY— 2-97 FRI 15:50 Hong West and Associates FAX N0, 7757506 P, 02 41 y CITY OF RENTON ob F-AlR PRAMCES POLICY AFMAVU OF CONV AaNcE 3 Hong West & Associates, Inc.N-=of can==rrsub hereby cottftns and declares that ( c'oac'atsor�cans L=vsappiicr) I. It is the policy of Hong West & Associates, Inc. to offer equal (Name oicoUtrrcror/subcoa�racrAr(consulandsuppller) 4u opportunity to all qualified employees and applicants for employment without regard to the race, creed,color,sex,narional origin,age,disability or veteran stffius- II. Hong West & Associates, Inc. complies with all applicable ' (Name ofcanasoar/snhmacndeanSurraadguFPt3°r} federal,stare and local laws govemina non-discrimination in employment II_ When applicable, Horag West & Associates, Inc. will 5eck out and (Name of ionuacror/subcaauscrorlconsultanUsupp3ier} ncgotiatc with minority and women contractors for the award of subcontracts. Sa H. Hand Print A;=v?..epre*Pmmtive's Name President Print AgenvReprese=dve's Title -A, .,- _br)�� - Agent/Representative's S1Z nam . �2 g'7 Date Signed Instructions: This document MUST be completed by each concraotor.subcontractor,cansultint rand/or supplier. Include or attach this documents)with the cantracL H:�'ornulc�nlrac'97CCNSLZ.ODC 34 £0-d Zoe# t•s=90 Zo-50•L66T Zs6t-T"S0Z xClas MHz NOUA EXHIBIT A- SCOPE OF WORK City of Renton East Side Green River Watershed Project SW 43rd Street Drainage Improvement Project General This project includes several improvements along SW 43rd Street between Oakesdale Avenue and Lind Avenue to improve drainage collection and conveyance. SW 43rd Street is subject to occasional flooding due to a combination of factors including an undersized conveyance system, high downstream water surface elevations in Springbrook Creek that create backwater conditions on the SW 43rd Street drainage system, and a lack catch basin inlet capacity to collect street runoff into the system. The following elements are intended to improve the collection and conveyance system to reduce flooding: 1. Installing a parallel 54-inch diameter pipe system to connect the existing 54-inch diameter system along SW 43rd Street to the 54-inch diameter system along Oakesdale Avenue. This improvement would eliminate an existing hydraulic restriction (36-inch diameter) in the system. 2. Installing approximately 10 new catch basin frames and grates (through-curb inlets) along SW 43rd Street to increase the collection of street runoff. 3. Replacing a short section of undersized pipe that receives flow from a drainage ditch in the City of Kent, located at the southeast corner of SW 43rd Street at Lind Avenue SW. The existing pipe is 24-inches in diameter and approximately 30 feet in length. The pipe would be replaced with a 48-inch diameter pipe. As described in the East Side Green River Watershed Project Plan, a combination of lowering Springbrook Creek water surface elevations and major pipe system improvements will be required to achieve a 100-year level of protection for the South Renton Valley. The improvements to be designed under this contract are intended to be an interim measure that will help to reduce or mitigate the extent of flooding until the major improvements can be implemented. The following scope of services is based on providing design assistance including development of base maps, design of the improvements, and preparation of technical specifications. All permit acquisition and private property approvals will be provided by the City. Task 1 - Develop Base Maps and Collect Data The Consultant will review and compile available City record drawings to develop a project base map. The available information will be supplemented with a one-day field reconnaissance to confirm the presence of physical features shown by the mapping and to locate visible utilities not shown on existing mapping using a hand tape. As the proposed improvements are limited, it is believed that the base maps should be sufficiently adequate 00-00000-60311-6905 R.W.Beck,Inc. Exhibit A-Scope of Work O:\GISEBURT\MSG410.DOC Page 1 for design and construction. Because the base maps will be developed using available information without a detailed field survey, the location of physical features within the right-of-way will be considered approximate. All elevation information will be based upon the City's record drawings. The City will provide the Consultant with the best available information on the City's rights-of-way and utility locations within the project area. It is understood actual field conditions (especially buried utilities) may vary and some field adjustments to the design may be necessary as a result of unanticipated conditions. If deemed necessary or prudent, the City will pothole to verify existing utilities in the area. Base maps will be developed using AutoCadd by digitizing important information. Existing information to be digitized will be limited to edges of curb, existing utilities, sidewalk, approximate travel lanes. Other non essential information, such as elevation contours and information outside of the right-of-way and construction limits will not be included. The City's drafting standards for AutoCadd overlay organization will be used. The base map will be developed for only those areas along SW 43rd where improvements are proposed. As a part of the Task 2 Geotechnical Analysis, the 1-call utility locate service will be contacted to locate utilities in the vicinity of the 54-inch diameter crossing and the 48-inch diameter pipe installation. The one-day field survey will be done following the utility locate to collect utility information. If the utility locating service will not locate the utilities in the entire area of interest, an additional cost to coordinate with the utility companies will be required or the City will coordinate this activity. Otherwise, the Consultant will base the design on the best available information provided by the City and the field survey. Following the completion of the base maps, the Consultant will meet with the City's Transportation Systems Division representative to collect information on construction restrictions related to traffic. Task 1 Deliverables: • 1-inch = 20-foot scale base map showing several plan views along SW 43rd Street where improvements are proposed. Task 2- Geotechnical Investigation and Report This task will include subsurface explorations and review of foundation designs of area utilities in order to develop recommendations for construction and for foundation support for the new 54-inch culvert. This work will be done by Hong West and Associates as a subconsultant to R. W. Beck. The work will include one boring (20' max. depth), review of available geotechnical data from other studies in the immediate vicinity, and preparation of a letter report documenting their findings. The report will include recommendations for open cut and trenchless installation approaches. The report will also identify pipe and backfill material recommendations (including suitability of on-site material as backfill), excavation limitations, if any, backfill and compaction requirements (including paving restoration), shoring requirements, foundation preparation requirements, slope requirements, and dewatering requirements. 00-00000-60311-6905 R.W.Beck,Inc. Exhibit A-Scope of Work O:\GISEBURT\MSG410.DOC Page 2 Prior to the work being accomplished the Consultant shall notify the 1-call utility locating service to locate utilities in the area of the 54-inch and 48-inch pipe improvements. In addition, the Consultant will submit a boring and traffic control plan for the City's review and acceptance prior to performing the field work. Please note that the geotechnical investigations do not include evaluation of potential presence of contaminated materials in site soils or groundwater. Task 2 Deliverables: Letter Report and Sampling Logs Task 3 - Analysis Task 3.1 - Capacity Analysis The Consultant will perform an analysis of one of the five 12-inch diameter storm drains crossing from the north side of SW 43rd Street to the south side. The specific storm drain shall be selected with input from the City. The purpose of the analysis is to confirm that the 12-inch street crossings do not represent a capacity restriction. The analysis will be done by developing a one-subbasin HYD model and comparing the peak flow with the pipe's capacity with and without backwater from the trunk storm drain. The backwater calculation will be done assuming a submerged outlet to determine the headloss through the pipe at various flow rates. Storms to be analyzed include the 2-, 10-, 25- and 100-year 24- hour storm. If the cross-culverts are found to be a restriction, the Consultant and City shall agree on the necessary improvements and a corresponding increase to the budget. Task 3.2-Traffic Routing Plan Based upon the construction method selected by the City, the Consultant will develop a traffic control plan based upon input from the City's Transportation System Division. The traffic control plan shall be illustrated on sketches to be included in the contract documents. The City shall provide example traffic control plans and specifications. Submittals shall coincide with specifications submittals under Task 4. Task 3 Deliverables: • Capacity analysis calculations and brief memorandum describing results Traffic control plan and requirements (submit with 6017o, 90%, and final specifications submittals Task 4 - Design Plans and Specifications The Consultant will prepare engineering design plans, technical specifications and construction cost estimates. Following review of the draft report from Task 2 and preparation of 307o plans, The Consultant shall meet with the City to discuss and select the recommended construction method. The meeting shall include a City representative from the Transportation Systems Division. Following this meeting the Consultant shall prepare a 60% design submittal for City review. 00-00000-60311-6905 R.W.Beck,Inc. Exhibit A-Scope of Work 0:\GISEBURTMSG410.DOC Page 3 In addition to the plans, the 6017c design submittal shall include a set of draft technical specifications. The basis for the technical specifications will be the 1996 Standard Specifications prepared by the Washington State Department of Transportation and the American Public Works Association (Standard Specifications). The Consultant will write sections of the technical specifications for items not included in the Standard Specifications. Text will be in Word format. The City will be responsible for incorporating the technical specifications into complete Contract Documents. The Consultant shall meet with the City following review of the 60% design to obtain comments. The Consultant shall then prepare a pre-final design submittal (90%) for final review and approval. The City will provide written comments to the Consultant for the 30%, 60% and the pre-final design submittals. The Consultant will incorporate the City's comments and provide the final design package as described herein to the City. The City will complete and prepare the Contract Documents for bidding purposes. The Consultant will review the completed project documents (i.e., bid package) prepared by the City. Construction cost estimates will be prepared at the 60%, pre-final (90%), and final submittals. It is anticipated that three (3) drawings will be sufficient to adequately describe the work and the engineering fee estimate is based on the following drawing list: 1. Title sheet, location map, legend and index of drawings. 2. Plan and profile sheet for 54-inch and 48-inch pipe improvements at 1"=20' scale. This sheet would also include a general arrangement detail showing the locations of the work along SW 43rd Street. 3. Plan and detail sheet for catch basin improvements. This sheet would also include construction notes and additional details associated with the 54-inch and 48-inch pipe improvements, such as trenching detail, pavement patching detail. To the extent possible, the City's standard drawings and details will be used (i.e., referenced). Other assumptions include the following: 1. No sizing analysis is required for the 54-inch or 48-inch pipes. 2. A base leap for the entire length of SW 43rd Street between Oakesdale and Lind Avenue SW is not required. Only in areas where improvements are proposed (culverts and catch basin inlets) will drawings be provided. 3. A separate temporary sediment and erosion control plan is not required. The temporary sediment and erosion control work will be described by notes on the drawings and in the specifications. In addition, it is assumed that design of a temporary water diversion for construction is not required. 4. A summary of quantities table will be provided by the City. 00-00000-60311-6905 R.W.Beck,Inc. Exhibit A-Scope of Work 0:\GISEBURT\MSG410.DOC Page 4 5. The base maps will not show contours. 6. The City will be responsible for printing and reproduction. 7. City will be responsible for all permitting associated with this project. 8. Any coordination required with the City of Kent, if required, shall be done by the City. 9. Construction easements, if required, shall be prepared and obtained by the City. Task 4 Deliverables • Preliminary plans 30% submittal (1 full and 1 half-size set of plans). • Preliminary plans 60% submittal (1 full size and 1 half-size set of plans, 1 set of Technical Specifications, and cost estimate) • Pre-final plans 90% submittal (1 full size and 1 half-size set of plans, 1 set of Technical Specifications, and cost estimate) • Completed plans (1 full size and 1 half-size set of stamped, camera-ready original plans, 1 set of Technical Specifications, and cost estimate) • Two review meetings Task 5 - Project Management This task includes project management activities associated with the completion of the project. These activities include the following. 1. Project Management Plan. The Consultant will develop a Project Management Plan which describes this scope of work, staff assignments, budgets, the project schedule, invoice requirements, and other important project requirements. 2. Project Administration. Project administration includes contract administration, monthly invoice preparation, monitoring progress by subconsultants, monthly project progress monitoring and reporting, Quality reviews, project filing, and project close-out. 3. Client Coordination. Client coordination includes miscellaneous coordination with the client as well as a kick-off meeting. Additional Services The following services are not included in the scope of work or budget: • Field Surveying Services (except as noted in Task 1) • Bidding Assistance, including preparation of addenda • Construction Management Services 00-00000-60311-6905 R W.Beck,Inc. Exhibit A-Scope of Work OAGISEBURT\MSG410.DOC Page 5 EXHIBIT B - SCHEDULE City of Renton East Side Green River Watershed Project SW 43rd Street Drainage Improvement Project Schedule The schedule is based upon the assumption that the construction will proceed in late 1997. This schedule is contingent upon the City securing the necessary permit approvals. Extension of the schedule to the 1998 construction season could result in additional project costs. The proposed schedule is as follows: 0 Notice to Proceed June , 1997 Task 1 Base Map and Data Collection July 14, 1997 Task 2 Geotechnical Report(draft) Jul zs 1 Y�, 997 Task 3.1 Cross-culvert Capacity Analysis July�' 1997 Task 3.2 Traffic Routing Plan Per Task 4 Schedule Task 4 Design Plans and Specifications 30%o Submittal July 1997 60% Submittal August 7, 1997 90% Submittal August 21, 1997 Final Plans and Specifications August 26, 1997 00-00000-60311-6905 R.W.Beck,Inc. 0:\GISEBURT\MSG410.DOC -2216 � 1 ENGINEERING COST ESTIMATE RWB Rev-2210 LABOR AND EXPENSES PREPARED BY: MSG DATE: 6/10/97 CLIENT: City of Renton,Washington CHECKED BY: DATE: - PROJ NAME: ESGRWP-Project No.3-SW 43rd Street Drainage Improvements OPS APPROVAL: DATE: WORK ORDER: PROD MGR.: Mike Giseburt CS APPROVAL: DATE: DATE: 6/10/97 STAFF LABOR HOURS REQUIRED BY TASK EXTENDED LABOR COSTS TASK 1.00 Benifit Rate Profit 1.15 SUMMARY Initials MSG RLC/SS PE RL TRJ ADMSU DRAFT W PRO CLERK Raw Labor Over Labor Profit Labor Expenses Labor Task TASK Des cdptlon Salary 29 37 36.06 24.78 27.00 22.50 18.71 18.50 14.80 12.23 Hours Cost 1.77930 +Overhead Revenue (2) Revenue Total DevelopBase Maps $196 $3,059 <53256 Review Information 4.0 4.0 $99 $176 $275 $41 $317 Field Measurements and meeting 8.0 8.0 16.0 $433 $771 91,204 $181 $1,385 17 Utility Coordination 3.0 3.0 $74 $132 $207 $31 $238 Base Map Development 1.0 4.0 12.0 17.0 $350 $624 $974 $146 $1,120 Subtotal 9.0 0.0 19.0 0.0 0.0 0.0 12.0 0.0 0.0 40.0 $957 $1,703 S2,660 S399 S3,059 (: 2 Geotechnical Repot:. �sefs Review Data/Coordinate 6.0 $236.0 $176 $314 $490 $73 $563 0.0 $0 $0 $0 $0 $0 0.0 SO SO SO $0 $0 0.0 90 $0 $0 $0 $0 Subtotal 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $176 $314 $490 $73 $563 .3 Analysis - $199 $3.252 0.0 to $0 $0 $0 $0 3.1 Capacity Analysis 2.0 12.0 1.0 15.0 $368 $655 $1,024 $154 $1.177 3.2 Traffic Control Plan 4.0 12.0 12.0 1.0 29.0 $649 $1,155 $1,804 $271 $2.075 _ 0.0 $0 $0 $0 $0 $0 Subtotal 6.0 0.0 24.0 0.0 0.0 0.0 12.0 0.0 2.0 44.0 $1,017 $1,810 $2.828 $424 $3,252 4 Design.Plans and Specifications $821 $14,348 Design(30%,60%,90%,Final)13 Sheets) 14.0 4.0 42.0 8.0 44.0 112.0 $2,626 $4,673 $7,299 $1,095 $8,394 Specifications 6.0 2.0 26.0 8.0 42.0 $1,011 $1,799 $2,810 $421 $3.231 Two Meetings 6.0 8.0 16.0 $433 $771 51,204 $181 $1,385 Review of City Bid Package 6.0 1.0 7.0 $191 $340 $531 $80 $611 Cost Estimates(3) 1.0 8.0 9.0 $228 $405 $633 $95 $727 Subtotal 35.0 6.0 84.0 8.0 0.0 0.0 44.0 9.0 0.0 186.0 $4,489 $7.987 $12,476 $1,871 $14,348 Project Management?' $127 $2,940 53,06}; Project Management Plan 3.0 3.0 $88E$157 $245 $37 $282 Project Administration 0.0 $0 $0 $0 $0 Subconsultant Agreements 3.0 3.0 $88 $245 $37 $282 Monthly Invoicing(Tracking I6mo) 9.0 6.0 6.0 21.0 $450 $1,251 $188 $1,438 Project Coordination 10.0 10.0 $294 $523 $816 $122 $939 Subtotal 25.0 0.0 0.0 0.0 0.0 6.0 0.0 0.0 6.0 37.0 $920 $1.637 $2,557 $383 $2,940 0.0 SO $0 s0 $0 $0 0.0 $0 $0 SO $0 $0 Subtotals 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 $0 SO SO $0 $O TOTALS: hrs 81.0 6.0 127.0 8.0 0.0 6.0 68.0 9.0 8.0 313.0 $7.560 $13,451 $21.011 $3.152 $24,162 $1,367 $24,162 $25,529 Check sum of hours: 313 313 ok labor costs 2,379 216 3.147 216 0 112 1,258 133 98 Total Hours 313 ' labor revenue 6.969 634 9,219 633 0 329 3,685 390 287 Check sum of labor costs: 7,560 7.560 1 ok LABOR REVENUE $24,162 EXPENSES $1,367 \ SUBCONSULTANTS(3) $3,543 TOTAL PROJECT REVENUE $29.072 i BUD3.XLS 6/10/97 Panes t nr 9 ENGINEERING COST ESTIMATE RWB-222B Rev1l1/sa EXPENS E ESTIMATE PREPARED BY: MSG DATE: CHECKED BY: DATE: CLIENT: City of Renton,Washington OPS APPROVAL: DATE: PROJ NAME: ESGRWP-Project No.3-SW 43rd Street Drainage Improvements CS APPROVAL: DATE: WORK ORDER: 0 PROJ MGR.: Mike Giseburt Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 TOTALS EXPENSE ITEM Cost!Unit Qty. S Oty. S Qty. $ Qty. $ Qty. $ Qty. $ Qty.!Item $ 35 Hotel&Meals 100 $/pers.-day 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 per.-days $0 36 Travel- Surface Mileage 0.29 $/mile 35 $10 0 $0 0 $0 70 $20 0 $0 0 $0 105 miles $30 Car Rental 40 $/day 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 days $0 Taxi 20 $/day 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 days $0 37 Travel-Air 0 $/rt 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 rt $0 38 Travel-Misc.Exp.(Tips,etcl 10 $/day 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 days $0 39 Travel-Other $0 $0 $0 1 $0 $0 $0 Travel-Other s0 45 Communications 2% labor rev. $61 $1 1 $65 $287 $59 $0 Comm.-Tele. $483 49 Printing and Reproduction Xerox Copies 0.08 $ea 20 $2 0 $0 100 $8 200 $16 200 $ib 0 $0 520 copies $42 Blueline Prints 0.35 $as 10 $4 0 $0 $0 40 $14 0 $0 0 $0 50 bluelns $18 Check Prints, 11x17" 1 $ea 10 $10 0 $0 $0 30 $30 0 $0 0 $0 40 11x17s $40 Chk Prints,Large Bond 6 $ea 0 $0 0 $0 $0 $0 0 $0 0 $0 0 bond pm $0 Plots,Large Vellum 8 $ea 0 $0 0 $0 $0 8 $64 0 $0 0 $0 8 vellums $64 Plots,Large Mylar 14 $ea 0 $0 0 $0 $0 $0 0 $0 0 $0 0 mylars $0 Photo Work $0 $0 $0 $0 0 $0 $0 Photo Work $0 Other $0 $0 $0 $0 $0 $0 Other $0 50 Maps and Charts $0 $0 $0 $0 $0 $0 Maps/Charts $0 51 Books and Publications $0 $0 $0 $0 $0 $0 Books/Pub $0 53 Miscellaneous Expenses $0 $0 $0 $0 $0 $0 Misc.Exp. $0 58 Equipment Rental $0 $0 $0 $0 $0 $0 Equip.Rental $0 65 PC Charges CAD (1) 5 S!hour 12 $60 0 $0 10 $50 42 $210 0 $0 0 $0 64 CAD hrs $320 Engr.PC 2 $/hour 25 $50 6 $12 38 $76 90 $180 26 $52 0 $0 185 PC hrs $370 I Word Pro(2) 4 $/hour 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 WP hrs $0 67 Other Expenses $0 1 $0 $0 $0 SO SO Other Exp. $0 SUBTOTAL w/o Markup $196 $23 $199 $821 $127 $0 $1,367 w/Markup $196 $23 $199 $821 $127 $0 NOTES: SUBTOTAL EXPENSES $1,367 1. Recommended calculation of CAD computer hours as follows: total CAD hrs(from labor est.)x 0.80 Markup @ 0% $0 2. Word Pro computer hours should equal word processing labor hours from labor estimate. TOTAL $1,367 BUD3.XLS 6/10197 Page 2 of 3 ENGINEERING COST ESTIMATE SUBCONSULTANT ESTIMATE CLIENT: City of Renton,Washington PROJ NAME: ESGRWP-Project No.3-SW 43rd Street Drainage Improvements WORK ORDER: 0 PROJ MGR.: Mike Giseburt Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 TOTALS SUBCONSULTANT Hrs. Exp. Labor Hrs. Exp. Labor Hrs. Exp. Labor Hrs. Exp. Labor Hrs. Exp. Labor Mrs. Exp. Labor Hrs. Exp. Labor Hong West and Associates 0 $0 $0 0 $0 $3,374 0 $0 $0 0 $0 $0 0 $0 0 $0 $O 0 0 3,374 0 $0 $0 0 $0 $0 0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 0 0 0 $0 $0 0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 0 0 SUBTOTAL w/o Markup 0 $0 $0 0 $0 $3,374 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $3,374 w/Markup $0 $0 $0 $3,543 $0 $0 $0 $0 $0 $0 $0 $0 Exp w/mkup 0 Lab w/mkup 3,543 SUBTOTAL EXPENSES $0 SUBTOTAL LABOR $3,374 SUBTOTAL $3,374 Markup @ 5% $169 TOTAL $3,543 1 > BUD3.XL5 6/10/97 Page 3 of 3 Proposal for Final Geotechnical Investigation HWA Ref. P-8919.4 SW 43rd Street Drainage Improvement Project Date: 9-Jun-97 Renton,Washington Prepared Bv: SLH Revised: Prepared for: Mike Giseburt,RW Beck .0. ESTIMATED HWA LABOR: PERSONNEL AND HOURLY RATES WORK TASK Principal Engr.VII Engr.IV GwI.III CAD Admire TOTAL TOTAL DESCRIPTION $130 S95 $75 $55 $55 $40 HOURS AMOUNT Utility Location 31 3 $165 Borehole Logging 5 5 S275 Logs and Lab Data Eval. 1 2 3 S185 Eng.Analysis and Report 1 2 11 2, 1 17 $1.295 Pr0j.Mgmt. I 2 1 3 S230 .............TOTAULA ............................... ............. ... ................. .......... ........... ........ .............-................ ....... LABORATORY TEST SUMMARY ESTIMATED DIRECT EXPENSES: Est.No. Unit Total Mileage @ S0.3/mi. S70 Test Tests Cost Cost Laboratory Testing(detail at left) S213 Moisture Content 4 S12 S48 Report Production $50 -�................ ...... ........... . ....... .......................... Grain Size I S65 S655333 IAtterberg Limits I sloo $loo TOTAL: S213 SUBCONTRACTOR EXPENSES Drill Rig Mobilization $300 Drilling- I boring,20'max. S400 Traffic Control-Signage S50 Sales Tax @ 8.6% S60 HWA Fee @ 10% S81 ........... Subtatais ............ .......... .............. ............................................ .....................-- ............... .................. TOTAL—... ........ . .... 7 P89194 1 Hong West and Associates, inc. --/-I 1