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HomeMy WebLinkAboutSWP273472(10) PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X_ Abdoul Gafour, Water Utility Engineering Supervisor _X_ Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor X_ JD Wilson,Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X_ David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: See comments attached Reviewed by: Dept. or Division Head No comment or Design Team Member FIDesign Team Member: (If checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 10 �Y O Uti � Nry ) CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM PlanA1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm System Field Mapping Project is to field locate and map existing public storm system assets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.docASTLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Pro ject-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) I _." N a. t v a Y el F k2O-Sig _ P h W,m ? xYS,ijr,pt j"' .5 1$ t.fit. NIP 'aid 4t p ." Ti N -tlei yjsK �t � u`E a 9*:(4 nd Y City of Renton and ::. : �yA�� A­9-4.Y Potential Annexation Area July 2OW H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 10 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. B. Scope of Work: The City of Renton Surface Water Utility Division requires the services of a Consultant to assist with the development of a geographic-based database for their Stormwater Asset Inventory. The field mapping activities proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. H:Tile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\1100 Design\FieldMappingRFP\0808l l Project-Propos al.do c\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary Del Rosa rio/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingKFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp • City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) fl:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMapp ingRFP\08081 I Project-Propos al.doc\STLtp PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X_ Abdoul Gafour, Water Utility Engineering Supervisor _X_ Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor f;5 2 �cd _X_ JD Wilson,Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X— David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: See comments attached Reviewed by: Dept. or Division Head No comment / or Design Team Member Design Team Member: N1���,�, (If checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 10 `SY O Uti � CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\S'CLtp City Staff/Storm System Field Mapping Project August 11, 2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm System Field Mapping Project is to field locate and map existing public storm system assets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM PlanA1100 Design\FieldMappingRFP\080811 Project-Propos al.doc\.S TLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1 t00 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) r i <d. r N inwEztjsi to st 2601 C � T IVY''L•'✓ #1 t 4 i �S .,�, .. �y r � u 2 S E IA-It SC ,c, .... 0 �, r i � li.4, 41.............>. SE�V34th t , ►`3. City of Renton and Legend is da'si A—.—A— Potential Annexation Area JtAy 2008 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\08081 I Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 10 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. B. Scope of Work: The City of Renton Surface Water Utility Division requires the services of a Consultant to assist with the development of a geographic-based database for their Stormwater Asset Inventory. The field mapping activities proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\l 100 DesignAFieldMappingRFP\080811 Project-Pro posal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. 114ile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\l 100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary Del Rosa rio/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7.00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\l 100 Design\FieldMappingRFP\0808l l Project-Proposal.docASTLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\I 100 Des ign\FieldMappingRFP\08081 I Project-Proposal.doc\STI-tp City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. Q' We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: S5 L e_ I 412.4 LA �' �► 4 1� 4 Lot_ r. r ,1 �► a�,a A C' w CAI J.& (Signed) ` y (Date) �d C 1 tGC. 1�tt 1 AIL Nt-L-4.` t JG_ l (Name, Section or Division) H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SS WM PlanA 100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X_ Abdoul Gafour,Water Utility Engineering Supervisor _X_ Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor _X_ JD Wilson,Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X_ David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: (�;5'_/__>/1" See comments attached Reviewed by: or Division Head No comment or Design Team Member YDesign Team Member: (If checked, please provide team member name City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 10 �Y O Uti � CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:AFife Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\08081 I Project-Proposal.doc\S'1 Ltp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm System Field Mapping Project is to field locate and map existing public storm system assets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\l 100 Design\FieldMappingPFP\080811 Project-Proposal.doeASTLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) _ `` J N rC 6M'$ l + k, + NE t IS 4 s n lr �J y �f,�l.Nay � Y k�„„ E�Jltt,S£, VW 164 __ � �� 4 �k� 4 sa • ,r tf4ti?8p J }}f ' 3 2 S' 1 t t 3 44 y�,E iQ tk t 'c ax F 0 Y 3 � City of Renton and Legend Potential Annexation Area July 200E H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Propos al.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 10 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. B. Scope of Work: The City of Renton Surface Water Utility Division requires the services of a Consultant to assist with the development of a geographic-based database for their Stormwater Asset Inventory. The field mapping activities proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. 11:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM PlanA1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STUp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.docASTLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary DeI Rosa rio/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Pro posal.doc\STLtp ' City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\S TLtp PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _x_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X_ Abdoul Gafour, Water Utility Engineering Supervisor _X_ Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor _X_ JD Wilson, Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X_ David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, pl ase complete the following: See comments on proposal Reviewed by: See comments attached Reviewed ept. or Division Head No comment or Design Team Member J3,Design Team Member: checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 10 `SY O CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\1100 Design\FieldMappingRFP\08081 I Project-Proposal.doc\S"fI_tp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm Syste Field Mapping Project is to field locate and map existing public storm system as,,:; is located in the City of Renton and record the information into the City' eo-re erenc GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. 7 II. PROJECT BACKGROUNDDATA 5, c-v10� The City of Rento Su ace Water Utilityn mai tains an existing inventory of stormwater asse needing to be verified, suppleme ed, and/or replaced with more accurate data g nerated from this project field map work. Data collected, verified, and generated from field mapping shall be used to 4ssist the City Surface Water Utility (SWU) with the National Pollutant Discharge and E mination (NPDES) activities, as well as providing valuable information for the City' Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management syst �� 51tiuc�►n,J i c �dN� ��N,r�6s In the past, the ' has used an Autocad ba ed system to record stormwater's approximate horizo rmation base o o mixture of developer, annexation, and City CIP submitte Unfortunately, each source of information had varying levels of accuracy an a ums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal�s stem the Stormwater Utility edited and Updated, a database was created to includesvertical informatio , pipe typeZhn diameter in ertPase ation , and other miscellane r water inform the a there existed gaps in manhole, pipe, and catch basin d le blank within the database fields if no information was available: In 200Ity embarked upon the conversion of the H:\File Sys\SWP-Surface Water Projects\SWP-27-S (CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.docASTUp �X �'�� City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the o- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in 'Tfte no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) ........... t r 1 f2d yT S J' ACE 42*ut e Jcr irpq , .c S g, a .` i' i Y "{ - t+��' �a, C e L '- � � px '. itM 1 a v� hi v> µ 3 s 4411 : -_.�'�y -�.,_.�� 7`' ' _> � �"' `L E`Ai}:yjL � _t a' _� 77#�CC� tt•},yt,7�-� yLyy T—; �zY ".., � '.rL�. �u� rfi �'E t8^xdh;;sI '.. ��t t+ � ,-•. ell— , E Y y� Legend .�� City of Renton and Potential Annexation Area July 2008 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 10 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. Q�r<cG15 S�F��� B. Scope of W The City of Rent Surface Water Utility Division requires the services of a Consultant to assist with the d I lopment of a geographic-based database for their Stormwater Asset Inventory. The Id mapping activities proposed for this scope of work to develop the database and mappihn must be in a form that will allow seamless integration with the City's current ESRI Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. ArJU ➢G`J�;�11�� S��►P0� C. Project Elements: " P.�t���g,-�� ►N�41-e^+�►o� The proposed product from this project entails collectinglall the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect utfalls on or near critical areas and potentially be in private properties. T the extent possible, the surveying crews will try to remain off private prope ies unless prior right of entry permission is granted. 11410rA41,0d AU'AIL-VI G H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\080811 Proj ect-Proposal.doc\STUp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be des ed ad con cted using City funds. / K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary Del Rosa rio/Steve Lee from City of Renton Surface Water Utility of the Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\08081 I Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Propos al.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) fl:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\I 100 Design\FieldMappingRFP\080811 Project-Proposal.do c\STLtp PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator Lys Hornsby, Utility Systepis Director lr-b J,._1I �-� Du e— _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation Chris Barnes, Transportation Operations Manager Bob Hansen,Transportation Design Supervisor Jim Seitz,Transportation Planning Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor _X_ Gary Fink, Surface Water Utility Engineer U U dL From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: See comments attached Reviewed by: Dept. or Division Head No comment or Design Team Member Design Team Member: (If checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 9 Uti � NrV ) CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM P1an\1100 Design\FieldMappingRFP\08081 I Project-Propo sal.d o c\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 9 Storm System Field Mapping Project Surface Wate�tility d SWP-2749999�) (I- - — Taw C1 � � I. PROJECT O01_CTIVE v0 r^ The obje ve of torm System Field Mapping Project is to field locate and map existing storm ssets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 9 (FIGURE 1) 2711 r h1 � y ry � 2 yy� r - ` +. alit", >r vr r y7 'Al Ctr F M' j i y yE 133tr It + ^o 1 . 1r� sEiL 0w .yk t .,.. s 4 City of Renton and `� V t a .r .,r �ou3 -'' Potential Annexation Area ©c O1 Jiffy 2008 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 9 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. ` B. Scope of Work: The City of Renton Surface Water Utility Division requires the serv�es of a Consultant to assist with the development of a geographic-based database f r their Stormwater Asset Inventory. The field mapping activities proposed for this cope of work to develop the database and mapping must be in a form that will allow se mless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in more efficient manner. �- � �� '��— m1'v' "-/,''^Y �"// '/ f�cr. r, ! g 01� S u..�k.G:-C�he,. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris ote r �elevations, locations, inverts, grate type, outfall locations, detention Wattles, water quality facilities, conveyance ditches, and culverts.JAll private facilities that drain into publi�c—`�C __--- facilities that has an outfall equal or greater than 2 inches must .al inventoried `when Monuments at major intersections will also be c ec a or horizonta�an vertical accuracy. D. Special Considerations The project will be conducted over a period of two-to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. E. Right-of-Way H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\I100 Design\FieldMappingRFP\080811 Project-Proposal.doc\S TLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 9 This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties. f�- -ft_ �r_ F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted to be '� spread out in three years. Z1, ono A,,,, J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to Feofuglry 2011, which will be prior to the NPDES permit timeline deliverable. IV. INVOLVEMENT / PARTICIPATION A. Community - '�E.r '... ';�►-t a �_.x-r7 Tht--.Qmmunity has been notified of the construction throu and signs wi osted as to when construction antipipa . One-way routing around the pro' site and equipment yw, bc�part of the project. The affected property owners wt1be�contactp-6ti obtain temporary and permanent easements for the project�The Surface Water Utility has already met with WSDOT and the downstream�pl�eperty representative (Vulcan) to discuss the project and their need to grant easerh s for the project. All various stakeholders will be notified of upcoming construction after the bid is awarded. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\Fie1dMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 9 B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary Del Rosa rio/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. ��� s 5•• -.t.� �, i., u , v. A-S t 7- t S vK P H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work,on weekends will only occur with approval from the City. The consultant will be required to provide a general traffic control manual to the City prior to starting surveying work. Heavily traveled roadways will be surveyed only at non- peak hours and will enable traffic to safely flow by the surveying area. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 9 VI. DESIGN TEAM The following people are-in t design team � the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. '9eve H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp / 'City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 9 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X— Abdoul Gafour,Water Utility Engineering Supervisor _X— Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _x_ Bob MacOnie, Mapping Supervisor _X— JD Wilson, Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X— David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: See comments attached Reviewed by: Dept. or Division Head No comment or Design Team Member Design Team Member: (If checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 10 `SY O CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm System Field Mapping Project is to field locate and map existing public storm system assets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the H.Tile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Dcsign\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\I 100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) -_2 )merest �, °,�, i*lE a� {.. ,�,pper 4 ��.. •} .t 4. . • $Yigr .a �j '2 `ice `¢�q" Y� ! t j�✓ j of i "I,d 72, ¢ $ Lt `s < �.ir �" `3sg,�.1 � ,tg� f. T"�'.�, gui .� j 4•t .e 4 y r ur r —'% a i � 5t, y f'4 S � Jti 99 E 04$1L.T tr � k4 88 N7. ' t it t r City of Renton and Legend Potential Annexation Area �,��� JLAy 2©08 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\Fie1dMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 10 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. B. Scope of Work: The City of Renton Surface Water Utility Division requires the services of a Consultant to assist with the development of a geographic-based database for their Stormwater Asset Inventory. The field mapping activities proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. H:Tile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Propos al.do c\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\080811 Proj ect-Proposal,doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary Del Rosa rio/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Propos al.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\S TLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\I 100 Des ign\FieldMappingRFP\08081 I Project-Proposal.doc\STLtp PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X_ Abdoul Gafour, Water Utility Engineering Supervisor _X_ Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor X_ JD Wilson, Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X_ David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: See comments attached Reviewed by: Dept. or Division Head No comment or Design Team Member Design Team Member: (If checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 10 �Y O Uti � IN CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm System Field Mapping Project is to field locate and map existing public storm system assets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Propos al.doc\STI.tp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) tr __ 4SLtti f s >u . Ca."`t„;, 1 W� r-• q kf� ' ,.�"--dig�"� � � 3€.-t3 _ t red J. 1'n4 x � u ta? y " �'".. ".. �� � '� ti�' �r"+1'a+'Siii�.a• `?acsE 7�`4tft„�� - ad I ' ti (f 1JJ it (�^(� [�( Legend ♦(� '}' _,♦ it1 of 1 l.enton an41 �:?Faia». Am•.,yvsr=A•en Raurwry `� . „�;�'^"" •:�=Sari.rid+:eqA ea Potential Annexation Area ©cAY*fA , July 2008 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\l 100 Des ign\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 10 Ill. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. B. Scope of Work: The City of Renton Surface Water Utility Division requires the services of a Consultant to assist with the development of a geographic-based database for their Stormwater Asset Inventory. The field mapping activities proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\0808I I Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\080811 Proj ect-Proposal.doc\STI,tp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary DelRosario/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)A27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\08081 I Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. KTile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\08081 I Proj ect-Proposal.doc\STLtp PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X_ Abdoul Gafour,Water Utility Engineering Supervisor _X— Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor _X_ JD Wilson, Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X_ David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: See comments attached Reviewed by: Dept. or Division Head No comment or Design Team Member F—IDesign Team Member: (If checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11, 2008 Page 2 of 10 `SY O (0c, + ZNrO CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm System Field Mapping Project is to field locate and map existing public storm system assets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMapp ingRFP\0808 I I Pro ject-Propos al.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) v t is tt , 4 a tdff � N tit PaAl y \ ,el �I , .t t y+ ; r City of Renton and ,. .._ . Pltlfi'S6a�A'Me:m:a:+A:aa a^auauNrY Potential Annexation Area July 2006 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 6 of 10 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. B. Scope of Work: The City of Renton Surface Water Utility Division requires the services of a Consultant to assist with the development of a geographic-based database for their Stormwater Asset Inventory. The field mapping activities proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Project-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\080811 Proj ect-Proposal.doc\STUp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary DelRosario/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal,doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp Ronald Straka- RFP for field mapping Page 1 From: Steve Lee To: Straka, Ronald Date: 11/03/2008 3:32:23 PM Subject: RFP for field mapping Ron, I've'final' redlined the RFP document for our field mapping project(see attached). Please let me know if you have any questions on this document before I accept all redlines and send it out along with a meeting request to the following 'Storm Field Mapping Team'you wanted me to get together. The people interested include the following: (Feel free to add anybody to this list)... 1. JD Wilson (Abdoul has okay'd his time) 2. Bob MacOnie 3. David Christenserr 4. Ron Straka 5. Steve Lee 6. Gary DelRosario 7. Gary Fink Anybody else? —~ -Steve NCt to 61 (N L✓"� �/7� S/w.4��Y'!�O /7 t.SL.%s.-.h�`-�^ •/GI.�'CL � � �/-���� ,Li,— "7-a /J„fu tic- ".�.1 .Gihcr.. cf.� <-'t/•�v�; ✓�.. .�,// - ,. ¢t�-uy i1-+c►- c�.2_rz, ti,.-.1 �.ls l sY�M < � F Scope of Work The City of Rent Surface Water Utility Division requires the services of a Consultant to assist with the develo ment of a geographic-based database and map, within the City right-of-ways, for their Storm r Asset Inventory. The City of Renton totals approximately 380 centerline miles (Attachment A), this approximate total includes the recent Benson Hill Area, Liberty, and New Life Aguabarn annexation areas. and-Aquabarn-NG�•� Life exQions. TThe field mapping activities , proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's asset management software, Infor EAM. / Background The City of Renton Surface Water Utility.Bivision maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) in the City's National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information to the City's Operation, Engineering, and Maintenance activities. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. Goal of Stormwatcr Asset Inventory Database The goal of the SWU asset inventory and database is to obtain an accurate and complete inventory of the City-owned facilities and their attributes, for seamless integration with the City's existing ESRI ArcSDE Enterprise Geographic Information System and Infor EAM Maintenance Management System. The database shall be delivered as ESRI feature classes. All data shall overlay with the existing City GIS data and shall be referenced to City monuments data and with Washington State Plane Coordinates, North American Datum, 1983 (NAD `83), latest adjustment (US Feet), and the North American Vertical Datum, 1988 (NAVD '88), latest adjustment. All data must meet National Spatial Data Infrastructure (NSDI) and Federal Geographic Data Committee requirements. ,ti s The City of Renton Surface Water Utility -Bivis'I'OY1 seeks a firm with proven prior successful experience in stormwater field mapping, to develop a comprehensive surface water asset inventory system. The firm selected by the SWU Division will have capable personnel immediately available to begin work on the project fe.4ow44g-tasks and aSSOG"ated City established deadlines. thmeline. Tasks The Consultant shall use such data collection technologies as needed to provide an accurate inventory of stormwater facilities and structures within the City, as well as confirming the data to set City monument data. The data gathered shall be ESRI feature classes which include point and linear features and associated attributes listed in Attachment B.- In addition,,the Consultant shall have the ability to team with Weston Solutions, the lead consultant for the implementation of the a Infor EAM Maintenance Management System in the integration of both systems. The project shall be comprised of the following tasks: (A) Dynamic Segmentation and Linear Reference System Creation (if needed) (B) Data Development Manual, Existing Data/Equipment/Personnel Evaluation, Business/Field Mapping Plan, (C) Sample Pilot Data Development and Evaluation for selected SWU coverage area, (D) Delivery of Asset Inventory Database, JJ (E)Asset Inventory Database Application Update, (F) Asset change management and QA/QC management_ The Consultant shall complete all of the project work tasks a efin d, including acceptance by the City of deliverables, within a maximum period of Thirty Six (36) months. The major tasks to be performed are detailed below. Task A: Dynamic Segmentation and Linear Reference System Creation kC City of Renton, herein r^, +�e,nGed referred to as "the=_City", will utilize the City street centerline and/or Right-of-Way GIS data layer. The Consultant shall create a Linear Reference System using dynamic segmentation from this centerline and/or Right-of-Way basemap, as well as dynamically updating field monuments at critical intersections when verifying with City monument data. Dynamic segmentation uses a linear referencing system to define a common datum for S referencing the linear lines that the City would call roads. Dynamic segmentation is a standard + GIS tool for analysis of roadways used in transportation. Using dynamic segmentation, �Y information originally stored in a tabular report can be visualized on a map and displayed, queried and analyzed in GIS. The Consultant shall create a Linear ReT f�enGeReferencing System (or utilize the City's existing referencing system) to assist in collecting and storinge stormwater asset inventory feature information_ as well as gee r^foFeRE'i ^ ^^��^^+;^^ inputtinginformation into it's feature classes and attribute tables. the field to the City's . Existinq City thematic layers will be used to assist in collecting information and verifying data. i uk - ask B: Data Development,/Manual, Existing Equipment Evaluation, Existing Data Review, and Business Plan Prior to beginning work, the Consultant shall meet with appropriate City representatives to discuss 3 all issues concerning data collection, verification of collected data, reviewing existing data,, defining the design, and delivery. This task shall be completed prior to populating the geodatabase with new field collected information. —A Data Development Manual shall be developed to ensure deliverables meet City expectations. _This document will be used as the City standard for field data collection and processing. The City will work with the Consultant on the ESRI feature classes for all routes and areas to be inventoried. The City will also provide the Consultant with a Feature Attributes Specifications document (see Attachment B) that specifies the assets to be reported, along with the attributes to be collected for each asset. The Consultant shall develop the manual and the City project manager will review and approve the manual. A series of workshops will be developed with City determined stakeholders to provide input into the manual and design. Once the manual has been made, the City and the Consultant will sign the final version. This document will be used as the reference for feature (point and linear) data collection and processing. This document shall be used for-in the future by City personnel to train future employgespef-.. I, in collecting field data. The Consultant shall examine, evaluate, and inspect the usefulness of the City's existing GPS software, equipment, and other field location equipment. This equipment shall be tested to determine it's usefulness in assisting the Consultant and shall be factored in overall savings to the City project budget. The Consultant will also train City staff on the use of existing GPS locating equipment. :kNIC The Consultant shall review the existing City surface water data imgeo spatial database that should be used as a ghost system for the Consultant to expedite data collection and be used as a field location guide. The Consultant shall develop a complete new system and evaluate if existing segments of data can be used in-lieu of re-developing new field data. The Consultant shall develop a business plan for the project that shall include how the Consultant will verify information—, how QA/QC management is to be implemented in the field and office, and if change management to maintain the overall project schedule and budget would be implemented by the Consultant. In addition, the Consultant will verify with the City on with the precision needed for each feature class as well as a field guide for City personnel to follow on collecting future data in new plats and annexed areas. -, Task C: Pilot Data Collection and Evaluation Once the City has.@pproved TASK B and it's Business and Field Plan, a pilot data set using an approximate 10 acre coverage area shall be field mapped and delivered for evaluation by the City. During the field-mapping task, the Consultant will work with the City to ensure accurate data and provide the City level of effort needed to schedule the total mapping project. The final pilot data deliverable shall contain enough data to verify that the final deliverables will meet City standards and expectations. The point and linear assets features shall be delivered as ESRI feature classes. They shall comply with standards established by the City's GIS Taskforce and be compatible with the City's ArcSDE and ArcGIS software. All data shall overlay the City basemap and be georeferenced. Data shall be referenced to the WA State Plane Coordinate system, North American Datum, 1983 (NAD `83), latest adjustment (US Feet), and the North American Vertical Datum, 1988 (NAVD '88), latest adjustment. All data must meet National Spatial Data Infrastructure (NSDI) and Federal standards. The Pilot data set shall be compatible with the City's operating system and asset management software for future data integration purposes. A random statistically valid sample of data will be tested by the City to ensure the quality and accuracy of the deliverables. If the deliverable is unacceptable, the Consultant shall redevelop field data or include additional data to meet City expectations and standards without additional costs incurred on the City. Task D: Delivery of Asset Inventory Database Deliverables shall include ESRI feature classes withip a new geodatabase or compatible with the City's existing geodatabase containing all storm+a4-4efasset inventory within the City right-of-way areas. Asset in tart' All point and linear assets may also be required to provide delivered as digital images with a built-in image catalogue plan. Metadata shall be created for all the feature classes delivered. _Data shall comply with standards established by SWU GIS Taskforce and be compatible with the City's SDE and ArcGIS software. All data shall overlay with the City parcel basemap, road network, and existing City stormwater mapping as a ghost. Acceptance criteria: • All point and linear features shall have sub 2-feet horizontal accuracy. Veritcal accuracy shall be within 2-inch tolerance of error for valley areas and 3-inch tolerance of error for hilly areas. All point and linear features shall be delivered with X, Y, Z location, feature type and attribute data. Metadata shall be created during field data collection, and shall specify collection date, operator, Road name/ID, feature type and attributes according to City specifications. (A more detailed list is provided in Attachment `B' of this scope of work.) • The City will use ESRI ArcGIS software to view the Asset Inventory database. The City will te-perform "quality checks of the data (random sampling of the data will be performed to ensure quality and accuracy of the deliverables). The City will be able to QA/QC data from each day's collected data to ensure data is accurate and acceptable during the entire project. Task E: Asset Inventory Forms and Information Display Facility Asset and attribute collection forms shall be created based upon the current data collection sheets used bby 11heto be developed with City staff wheFe avai . The information shall be presented with a "user-friendly" format, to allow users of varying skill levels to collect attribute data into layers. Acceptance criteria: All customized collection forms shall be based upon the current data collection sheets used by the City SWU staff (if available). Consultant shall provide training to users on how to collect attribute data into layers in the field and in the office. All delffiverables shall be antegFated with an asset managemen appliGation for data integration. Estimate (Quote Schedule) Consultant shall compile an estimate of time/materials/manhours per centerline miles in areas for all assets and attributes that they can collect as per table below and as prioritized in Attachment B. All items assigned a Priority# 1 must be collected on this first round of asset collection. A secondary or tiered estimate is requested that would address Attachment B, Priority#2 type assets and attributes. City may wish to collect Attachment B, Priority#2 type assets dependent on time and budget availability. A vendor tiered estimate of Attachment B, Priority#2 assets would allow the City to chose which if any Priority#2 assets it would find cost effective to collect. Project Schedule t�ris�l f�-. cmi�•^f�- �� s��"�`� Within ten (10) days after "Notice to Proceed", the Consultant shall provide a detailed project schedule. Said schedule and anticipated payout curve (% project completed), shall be subject to approval by the City Project Manager. The project schedule shall not exceed thirty six-(300) months in duration with project time beginning at the "Notice to Proceed". Key Personnel The Consultant's work shall be performed and directed by the key personnel identified by the Consultant during the proposal stage of this project. Deviations, if any, shall be subject to written approval by the City. If Consultant staff is deemed incapable to perform the project per City standards and within the agreed upon contract project timelines, then the City shall exercise the option of canceling the Consultant contract with all electronic and paper project materials provided to the City. The City will designate a Project Manager who shall be the representative of the City H S" for the this projectPFojeet. Progress Meetings and Reports The Consultant shall meet with the City per the accepted Business Plan meeting schedule, and provide written Progress Reports weekly. The progress report will document what was completed, how much work time was needed, equipment used and copies of surveyed structure notes. Communicated progress 9R a daily b is part of the Consultant's project management duties. Presentation materials, which describe the work performed on each task, shall be electronically available to the City for it's sole discretionary use. Any materials used for the Consultants' future marketing efforts of the City's system will require the City's authorization. Judgments on whether work of sufficient quality and quantity has been accomplished will be made by the City's Project Manager and Supervisor. Consultant will be responsible for all Q & A data. City Responsibilities The City shall provide materials and any GIS data needed that is readily available for the Consultant to complete the project. The City will provide the Consultant with ESRI feature classes for all routes to be inventoried, and a prioritized list of routes to be inventoried. The City will also provide the Consultant with a Feature Attributes Specifications document (see Attachment B) that specifies the assets to be reported, along with the attributes to be collected for each asset. The City will also provide the Consultant with areas needing inventory that is not presently within the City's GIS inventory system. ATTACHMENT A: PROJECT AREA BOUNDARY (need new boundaries with all annexation areas. . . . Lj P fllvf v. i 1V NE NE.1tE+,S l ll ROE- y5t N1 E 4dit St `�u9 y,qY'-lam- ,� 4-l-.Wu3 Nt 9 z �`E St r: tt ,ram � � � ��� �-�••-�. "A' �S7gp x � + :sue �, r•.. I c+7_ ,11 E t y E , ti ._. i A f r> City of Fenton and : � ° .,Ar Q.—drq �� .'.... �—••�5 stud pAsea Potential Annexation Area „t<t,QfRwd9n Ady 2006 ATTACHMENT B: FEATURE ATTRIBUTES SPECIFICATIONS Curb Inlets Horizontally locate curb inlets along the outside curb and gutter and the median curb and gutter on the roadway. Report invert elevations. Report rim elevations. Report inlet type. Report condition of structure. _ Manholes Horizontally locate manholes within the right-of-way. Report manhole's sediment depth and sump depth from lowest invert. Report invert elevations. Report rim elevations. Report diameter. Report cover type. Report material type. Report condition of structure. Report sump depth. Report sediment depth and presence of oil. Catch Basins _ Horizontally locate catch basins within the right-of-way. _ Report catchbasin's sediment depth. Report invert elevations. Report rim elevations. Report type. Report cover type. Report material type. Report sump depth. Report sediment depth and presence of oil. Report condition of structure. Pipes Report shape and roughness of pipe. Pipe size. The circular pipe diameter in inches. The non circular pipe height in inches. The non circular pipe width in inches. Type of material from which the pipe is constructed. Roughness of material. Condition of Pipe. Rating system, i.e. 1-5. Crossdrains and Box Culverts Horizontally locate each end of box culverts and crossdrains. If the opening is 20 feet or greater(or a series of culverts totally a width of 20-feet), it is considered a bridge. Both cross under roadways for the purpose of draining excess water. Roadside Ditches /Swales This feature notes the type of road side ditch along the roadway. Horizontally locate center flowline, top of each bank, and ends. Note whether grass, paved or open cut (bare ground). Outfalls This feature notes the invert elevation and location of outfall into a natural feature, i.e. channel, stream, river, etc. Detention, Retention, Infiltration, and Water quality facilities. This feature notes the inlet and outlet into these facilities, condition, type of structure, and flow control inlets/information. Horizontally locate center flowline, top of each bank, and ends. Note discerning features of condition of structures....i.e. whether grass maintenance is needed, access is restricted by fencing, etc. Note type and condition of fencing. Water quality structures should note type and if structure needs maintenance. Note type of control structure and it's outlet elevations, orifice sizes, and orifice elevations. All of the above tasks are meant to serve as a general outline of anticipated steps and features needed to accomplish project goals. It is recognized that adjustment to this general Scope of Services may be needed upon mutual agreement between Surface Water Utility Division and Consultant. REQUEST FOR SOQs / PROPOSALS FOR City of Renton Maplewood Treatment Improvements BACKGROUND The City of Renton's Maplewood well field is located on the Maplewood Golf Course (4000 block of Maple Valley Highway). The water is used for drinking water and fire flow. The well field consists of three wells, treatment facilities, a 250,000 gallon clear well and booster pumps. The treatment facilities, booster pumps and clear well are housed in one building. The wells are PW-11 (2,500 gpm), PW-12 (1,500 gpm) and PW-17 (1,500 gpm). The wells draw water from an approximate depth of 340 feet. The raw water contains hydrogen sulfide, ammonia, iron and manganese. Current treatment consists of adding sulfuric acid to lower the pH and running the water through an air stripping tower to remove hydrogen sulfide; adding sodium hydroxide to raise the pH; adding Aquamag (ortho polyphosphate) to sequester iron and manganese; adding chlorine to form chloramines to provide secondary disinfection; and adding sodium fluoride. Because of problems with mixing the Maplewood water with the water from the City's downtown wells the Maplewood water is currently served to the 565 pressure zone only. There are several water and air quality concerns associated with the Maplewood source of supply: Manganese and iron are present in the finished water. This results in aesthetic problems such as colored water and staining on plumbing fixtures, dishwashers and laundry. Hydrogen sulfide is present in the raw and finished water. This creates air odor problems at the treatment facility as a result of the aeration process. It also creates taste and odor problems in the finished water. The chloramines limit the use of water due to blending problems and have the potential to cause taste and odor problems. The City's investigation and evaluation of the water quality problems is documented in the following attached documents: "Water Quality Evaluation and Treatment Improvement Alternatives for the Maplewood Facility", Draft Final Report, January 2000. "City of Renton Maplewood Pilot Testing", Draft Report, May 2000. "City of Renton, WA — `Pre-Design' Report of Iron and Manganese Filtration at the Maplewood Wells", Draft, undated. The City is planning to construct facilities to deal with these water and air quality issues. It is anticipated that the treatment will consist of using an oxidizer in conjunction with filtration / adsorption to remove hydrogen sulfide, iron and manganese and that chlorine with be added to the water at sufficient levels to produce a free chlorine residual for secondary disinfection. Request for SOQ/Proposal for City of Renton Maplewood Treatment Improvements Page 2 SCOPE OF WORK The City of Renton requires engineering services to include pre-design, design, preparation of plans and specifications and other bid documents, cost estimates and services during construction for this project. The pre-design phase of the project is anticipated to include: development of facility design criteria, review of code requirements, review of existing record drawings, conduct geotechnical investigation, conduct site survey and location of existing utilities, architectural and site layout alternatives, determining permitting requirements, identification of construction materials and equipment options, develop preliminary process control requirements, develop preliminary construction sequence plan, prepare preliminary life cycle cost estimates and staffing requirements, and prepare a project implementation schedule. The pre-design phase will also include an engineering design report which will be submitted to DOH to meet the requirements of WAC 246- 290-110, Project Report. The pre-design will be approximately the 30% level of design development. At the end of the pre-design phase there will be a break in the project schedule to present the estimated cost and schedule to the City leadership. Currently the City's total budget to design and construct this project is spread over five years(2001 - $90,000; 2002 - $410,000; 2003 - $1.0M; 2004 - $1.0M; and 2005 - $1.5M). It is possible that the schedule could be compressed after the results of the pre-design phase are evaluated. Interested consultants must submit a statement of qualifications/proposal as outlined below. CONSULTANT SELECTION AND EVALUATION PROCESS The City of Renton staff and representatives will evaluate the consultants' statements of qualifications / proposals based on the project approach, each firm's technical skills and resources, project team's technical skills, history of performance, and knowledge. After the statements of qualifications / proposals have been evaluated, the highest ranked firms will be interviewed. All firms submitting statements of qualifications/proposals will be notified in writing as to their status in the selection process. Attached are copies of the evaluation criteria that will be used in determining the short list of firms to be interviewed and the evaluation criteria used for the interviews. Final selection will be made based upon both the written statements of qualifications / proposals and the interviews. Request for SOQ/Proposal for City of Renton Maplewood Treatment Improvements Page 3 INFORMATION TO BE PROVIDED IN SOQs/PROPOSALS To be considered responsive, SOQs / proposals must include the following information. SOQs / proposals that do not fully comply with these instructions may not be considered. To facilitate evaluation, SOQs/proposals should be organized in the order of the outline below. Do not exceed 10 pages, exclusive of resumes. A. PROJECT APPROACH 1. Discuss specific tasks to be included in the Scope of Work and describe the proposed approach to complete each task as follows: TASK No. TITLE RATIONALE: ACTION OUTLINE(TASK OBJECTIVE): TASK LEAD: 2. Provide a preliminary time schedule for carrying out various tasks. 3. Prepare time estimates for staff members used in each of the major tasks. B. PROJECT MANAGEMENT 1. Provide a description of your approach to organize and carry out the work. 2. Provide an organizational chart indicating how the firm's management will interface with this project. C. PROJECT TEAM MEMBERS 1. Describe the expertise for each proposed team member and indicate their role in this project. For your firm, include Puget Sound office locations, technical expertise, and other pertinent information. 2. Include descriptions of four projects that your firm has completed that are related to the proposed project. Describe the work that your firm's assigned staff members completed on these projects. 3. Identify subconsultants that you will use on this project, indicate their specific role(s), and outline their experience on similar related projects. D. REFERENCES 1. Provide three recent references which may be contacted concerning your firm's performance on a project of this type. 2. Provide three recent references which may be contacted concerning the performance of your firm's proposed Project Manager on projects of this type. 3. Provide a professional resume for each key member of the proposed team. Request for SOQ/Proposal for City of Renton Maplewood Treatment Improvements Page 4 E. INSURANCE, RECORDKEEPING,AND OTHER REQUIREMENTS The firm that is selected for this project will be required to obtain, at its own expense, professional liability insurance of $1,000,000 for the term of the contract and other insurance as required. Indicate if you can meet this requirement. F. TIME SCHEDULE Statements of Qualifications/Proposals should be developed with the following schedule in mind: A. Statements of Qualifications / Proposals (3 copies) are due no later than 3:30 PM, January 19, 2000 and should be addressed to J.D. Wilson, Water Utility, City of Renton, 5th Floor, City Hall, 1055 South Grady Way,Renton, WA 98055. B. Interviews will be held in the Renton City Hall and will be scheduled after the short list is determined. G. CONTACT PERSON All questions regarding this request should be addressed to J.D. Wilson, Water Utility, City of Renton, 5`h Floor, City Hall, 1055 South Grady Way, Renton, WA 98055; phone: 425- 430-7295; fax: 425-430-7241; e-mail: jwilson(c�ci.renton.wa.us. A Is J PROJECT PROPOSAL CIRCULATION Project: CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Date: August 11, 2008 To: Dave Daniels, Fire Chief Kevin Milosevich, Police Chief Terry Higashiyama, Community Services Administrator _X_ Lys Hornsby, Utility Systems Director _X_ Mike Stenhouse, Maintenance Services Director Neil Watts, Development Services Director Peter Hahn, Deputy PBPW Administrator—Transportation _X_ Abdoul Gafour, Water Utility Engineering Supervisor _X_ Dave Christensen, Sewer Utility Engineering Supervisor _X_ Richard Marshall, Storm Water Maintenance Manager _X_ Bob MacOnie, Mapping Supervisor _X_ JD Wilson, Water Utility Engineer _X_ Gary Fink, Surface Water Utility Engineer _X_ David Lemenager, IS Business Analyst From: Ron Straka, Surface Water Engineering Supervisor (x7248) Please review the attached Project Proposal and return this form with your comments. Should you have any questions please contact the project manager. Please return comments to Steve Lee (project manager) by: August 28, 2008 Reviewer, please complete the following: See comments on proposal Reviewed by: See comments attached Reviewed by: Dept. or Division Head No comment or Design Team Member F] Design Team Member: (If checked, please provide team member name) City Staff/Storm System Field Mapping Project August 11,2008 Page 2 of 10 `SY O INV CITY OF RENTON STORM SYSTEM FIELD MAPPING PROJECT Project Development Proposal PUBLIC WORKS DEPARTMENT GREGG ZIMMERMAN, ADMINISTRATOR PREPARED BY: SURFACE WATER UTILITY RON STRAKA, SURFACE WATER ENGINEERING SUPERVISOR STEVE LEE, SURFACE WATER PROJECT MANAGER GARY DELROSARIO, SURFACE WATER ASST. PROJECT MANAGER H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 P roj ect-Proposal.do c\S TLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 3 of 10 Storm System Field Mapping Project Surface Water Utility SWP-27-9999 I. PROJECT OBJECTIVE The objective of the Storm System Field Mapping Project is to field locate and map existing public storm system assets located in the City of Renton and record the information into the City's geo-referenced GIS system. Large portions of the City's existing storm system are currently unavailable or unknown, therefore this project aims to locate and map the system in order to improve the City's operation, maintenance, and engineering of surface water assets. II. PROJECT BACKGROUND The City of Renton Surface Water Utility Division maintains an existing inventory of stormwater assets needing to be verified, supplemented, and/or replaced with more accurate data generated from this project field mapping work. Data collected, verified, and generated from field mapping shall be used to assist the City Surface Water Utility (SWU) with the National Pollutant Discharge and Elimination (NPDES) activities, as well as providing valuable information for the City's Operation, Engineering, and Maintenance Divisions. To accomplish this, a comprehensive inventory of these facilities along with certain attributes must be collected and recorded in a form that allows seamless integration with the City's existing Geographic Information System and the City's overall digital asset management systems. In the past, the City has used an Autocad based system to record stormwater's approximate horizontal information based off of a mixture of developer, annexation, and City CIP submitted as-builts. Unfortunately, each source of information had varying levels of accuracy and datums, which has made it difficult to diagnose stormwater problems and keep accurate records of maintained systems. In addition to the Autocad horizontal system the Stormwater Utility edited and updated, a database was created to include vertical information, pipe type, diameters, invert elevations, and other miscellaneous stormwater information. Within the database there existed gaps in manhole, pipe, and catch basin data that were left blank within the database fields if no information was available. In 2006-2007, the City embarked upon the conversion of the H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\08081 1 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 4 of 10 older Autocad system to an ArcGIS mapping system to combine with the City's geo- referenced mapping format. The conversion to an ArcGIS system still leaves gaps in the system if no information is available, as well as leaving unknown areas `blank'. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM PlanA 100 Design\FieldMappingRFP\08081 l Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 5 of 10 (FIGURE 1) ,._... 10 t�3ro�I N m ": �6• .s trux r �42s**t e YG ' ,. 3 `35 aslm f,St �•�`dal t �p�£ 8t2 � i x sS k, ell, 4 f .Lx..s2$N Srt� r 4 _ i4t5 � Sit y _ > -: � x Sc 144zhp; f g[ t }F✓ 'see�F a� t�kx a- •:3"":.: ri . „ «�'« a Q �sroq �1 Pujw a_ K . bt.............. i7 C r{ G 4 f •> City of Renton and ;. Legend PN A--..,,A- ........ �•��,���� � , Potential Annexation Area o ,R C,Y4 .1 July 2©08 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11.2008 Page 6 of 10 III. PROJECT DESCRIPTION A. Existing Conditions: The existing stormwater database and graphical information contained within the City's stormwater GIS feature classes currently contains information needing verification and data supplementation from field surveying. Past data obtained and recorded from various sources are mapped without field verification and QA/QC checks of it's datums or lack stormwater asset information altogether for the area, therefore proper mapping and verification of the City's stormwater assets are needed to comply with the NPDES permit. B. Scope of Work: The City of Renton Surface Water Utility Division requires the services of a Consultant to assist with the development of a geographic-based database for their Stormwater Asset Inventory. The field mapping activities proposed for this scope of work to develop the database and mapping must be in a form that will allow seamless integration with the City's current ESRI ArcSDE Enterprise GIS and the City's Maintenance Division asset management software, Infor EAM. The geographic based database and mapping will enable the Storm Water Utility and Operation personnel to comply with NPDES requirements, track illicit discharges, and conduct overall municipal stormwater maintenance by tracking and planning in a more efficient manner. The improved data and mapping will be beneficial in the maintenance and operation of the City owned storm systems and facilities for long term infrastructure management. C. Project Elements: The proposed product from this project entails collecting all the City's public stormwater assets for manholes, pipes, material types, condition of assets, sizes, sediment deposit amounts, oil/debris notes, rim elevations, locations, inverts, grate type, outfall locations, detention facilities (flow control), water quality facilities, conveyance ditches, and culverts. Monuments at major intersections will also be checked for horizontal and vertical accuracy. D. Special Considerations The project will be conducted over a period of two to three years and may include surveying of structures within the City right-of-ways that will include proper safety signage and potential blockage of traffic for short durations during non-peak traffic loading times. In addition, crews will be dispersed all over the City to collect outfalls on or near critical areas and potentially be in private properties. To the extent possible, the surveying crews will try to remain off private properties unless prior right of entry permission is granted. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Pro j ect-Pro po s al.do c\S TLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 7 of 10 E. Right-of-Way This project will require crews to be dispersed to collect stormwater asset information within the City's right-of-way as well as potentially in WSDOT, BNSF, DNR, King County, and private properties if the storm system is the City's responsibility to maintain. F. Environmental Documents This project does not require the need of any environmental documents due to it's non-destructive nature of work for collection of information. G. Permits Permits needed to construct this project may include a temporary blanket right- of-entry permit from BNSF and approvals from internal City departments. H. Value Engineering When large areas have been surveyed in the past with accurate information (i.e. South Lake Washington Roadway Improvement Project), that information will be used and will not require the Consultant to survey that area. There areas will be mapped out and provided to the Consultant within the mapping plan. I. Cost The project cost is budgeted at approximately $680,000 to be spread out in three years. ($227,000 annually) J. Funding The project will be designed and constructed using City funds. K. Schedule The current schedule calls for the project to be started late in 2008. The project duration will be between November 2008 to November 2011, which will be prior to the NPDES permit timeline deliverable date. IV. INVOLVEMENT / PARTICIPATION A. Community The Surface Water Utility will post information about this project on the City website. B. Agencies City of Renton will be primarily involved. Permit Agencies: BNSF, DOE, WDFW, WSDOT, and the City of Renton. H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 DesignAFieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 8 of 10 C. Private Utilities N/A D. Staffing City NPDES permit staff required to manage, track, and implement this project. E. Project Management The project manager(s) will be Gary DelRosario/Steve Lee from City of Renton Surface Water Utility of the Planning/Building/Public Works Department. F. Design Work will be conducted by a Consultant selected through a competitive Request for Proposal (RFP) method based upon the firm's Statement of Qualifications and an interview process. G. In-house Reviews Other divisions and departments of the City will be involved directly during the project as necessary. Design team members will be responsible to review the Consultant RFP/SOQ request, consultant selection, and provide assistance / input on the project as it is implemented. H. Mapping Surveying / mapping the existing assets will be performed by the selected Consultant(s). I. Geotechnical Investigations N/A V. TRANSPORTATION ROUTES/ HAULING: The Consultant/Surveyor will probably mobilize equipment of varying types including ATVs, van based 360-degree cameras, and pickup trucks. Typical work hours are expected to be between 7:00 a.m. to 5:00 p.m., Monday through Friday. Work on weekends will only occur with approval from the City. The Consultant will be required to provide a general traffic control safety plan, consistent with City safety requirements, prior to starting surveying work within ROW areas. Heavily traveled roadways will be surveyed only at non-peak hours and will enable traffic to safely flow by the surveying area. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Design\FieldMappingRFP\080811 Proj ect-Proposal.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 9 of 10 VI. DESIGN TEAM The following people are proposed to be part of the project design team for the City of Renton: Ron Straka Surface Water Utility Engineering Supervisor Steve Lee Surface Water Utility Engineer Ron DelRosario Surface Water Utility Specialist Gary Fink Surface Water Utility Engineer Bob MacOnie Technical Services Surveying Manager Richard Marshall Surface Water Utility Maintenance Manager JD Wilson Water Utility Engineer David Lemenager Information System (initial planning process) City Consultant To be decided Please complete the attached response form and return it to Steve Lee by August 29, 2008. If you have any projects that may affect this proposal, please provide a scope of work, location figure, and description of how they may be related. If you have any questions, please contact Steve Lee at ext. 7205. H:AFile Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ignAFieldMappingRFP\08081 I Project-Propos al.doc\STLtp City Staff/Storm System Field Mapping Project August 11,2008 Page 10 of 10 Management Acceptance And Commitment For The Storm System Field Mapping Project ❑ We concur with the project scope and schedule as outlined in this project proposal. We are assigning (Ext. ) as our representative on the design team. ❑ We concur with the project scope and schedule as outlined in this project proposal. We are not assigning a representative to participate on the design team, but reserve our right to participate in the standard review processes. ❑ We feel that the following item(s) are of concern or interest in relationship to this project and would like to bring them to you attention: (Signed) (Date) (Name, Section or Division) H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-9999 SSWM Plan\1100 Des ign\FieldMappingRFP\080811 Project-Proposal.doc\STLtp �] OJL T REQUEST FORM PLANNING/BUILDING/PUBLIC (SOME SECTIONS APPLY TO CIP AND SOME APPLY TO DEVELOPER PROJECTS ATE: 9�-3-08 CONTACT: Gary Del Rosario WO# FILE STATUS ❑ EXISTING OR ❑ NEW FILE CODE(PRI XX-XXXX)(if applicable) LOCATION My Work Space: I ❑ File Bay Shelf#: ❑ Other: PROJECT NAME:(TERTIARY) City of Renton Storm System Field Mapping Project (label line one) (250 characters max) Allowable Folder Title: (SECONDAY): (CIP Only) (enter or open pick list below) (label line two) (WORKING FILE) Qxto,Utilities Pick List; DESCRIPTION OF PROJECT: Field locate and map existing public storm system assets located in the City of Renton and record the information into the City's GIS system. ADDRESS/STREET NAME(S): Renton City Limits DEV/CNTR/OWN/CNSLT: OTHER ALIASES: NPDES, Mapping project, Surface Water mapping Size of Waterline: N/A New & N/A New Size of Sewerline: N/A New & N/A New Size of Stormline: N/A New & N/A New CHECK EACH DISCIPLINE ' OECT Ltr Drwg its ❑ TED (roadway/drainage) ❑ ❑ (off site improvements) (include TESL) ❑ TRO (Signalization, Channelization,Lighting) ❑ ❑ ❑ WWP (wastewater) ❑ ❑ (sanitary sewer main) ❑ WTR(water) (Mains, Valves,Hydrants) ❑ ❑ (inc.composite&HorizontalCtrl) ® SWP (surface water imp.) ® ❑ (CIP only)(include basin name) ❑ PLR(plan review) (Neccessary for developer files) ❑ (letter only) PLEASE CHECK'T1IE DISCIPLINES WHWH NEED TO SIGN MYI.ARS: ❑WATER ❑ WAS'TEWAT EjK , ❑ SUIZPACE WATER ❑ TRANSI'ORTATIOI�I ❑ FIRE FOR FILE MAINTAINANCE USE ONLY File Codes: Date Entered and Labels Made: -g—. e ProjectRequestFonn.doe 4L t RETURN TO TOP CIP PR,U Q EIL f'1CKLIST UTIlz1TtES. m FILE TITLE FOLDER SIZE- QUANTITY CORRESPONDENCE Choose Folder size ®General -------------------------------------------------------------- 4S (4"Steff)T-f-5 ®Consultant---------------------------------------------------------- 1TS (1"top side) ®City-------------------------------------------------------------------- 1TS (1"top side) ®Other Agencies ---------------------------------------------------- 1TS (1"top side) ®Contractor----------------------------------------------------------- 1TS (1"top side) ®Grants/Loans------------------------------------------------------- 1TS (1"top side) DESIGN/PLANNING ®Design--------------------------------------------------------------- 4S (4"S4eff)T+-S ®Consultant Selection---------------------------------------------- 1TS (1"top side) ®Contracts------------------------------------------------------- --- 1TS (1"top side) ®Reports/Studies/Calculations----------------------------------- 4S (4" el�)�`-�-5 ®Consultant Payments--------------------------------------------- 1TS (1"top side) ® AGREEMENTS----------------------------------------------------------- 1 TS (1"top side) ❑ S E PA ----------------------------------------------------------------------- ❑ PERMITS/PLAN REVIEW--------------------------------------------- Z EASEMENTS/DEEDS-------------------------------------------------- 1TS (1"top side) CONSTRUCTION ❑Bid Info--------------------------------------------------------------- ❑Insurance & Legal Review--------------------------------------- RContract Document----------------------------------------------- ❑Submittals----------------------------------------------------------- ❑Pay Estimates------------------------------------------------------ NChange Orders---------------------------------------------------- 2S (2"Sttetf� �S ®Inspection/Progress Reports -------------------------------- 2S (2" Sty ❑Construction Management Services------------------------ - ❑Operations & Maintenance-------------------------------------- ❑ LITIGATION--------------------------------------------------------------- LI D-------------------------------------------------------------------------------- ❑Public Notification ------------------------------------------------- ❑Public Meetings---------------------------------------------------- ❑Final Assessment Roll ------------------------------------------- ❑Miscellaneous------------------------------------------------------ SAD------------------------------------------------------------------------------ ❑Public Notification ------------------------------------------------- ❑Public Meetings---------------------------------------------------- ❑Final Assessment Roll ------------------------------------------- ❑Miscellaneous------------------------------------------------------ Proj ectRequesffomi.doc