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HomeMy WebLinkAboutSWP273635(6) WASHINGTON STATE DEPARTMENT OF ECOLOGY WATER QUALITY PROGRAM PROGRESS REPORT FORM Funding Source: ❑ 319 ❑ Centennial ❑ DIF ❑ Revolving Fund ❑ Reclaimed Water ® Stormwater Grant/Contract/Loan Number: G1200545 Project Title: Harrington Avenue NE Green Connection Project Period: July 1, 2012 —September 30, 2015 Recipient Organization: City of Renton Recipient Project Manager: Hebe C. Bernardo Interim Project Manager: Allen Quynn Reporting Period: April 1, 2015—June 30, 2015 Date This Form Was Prepared: July 13, 2015 Ecology Contacts: Regional Project Manager: Heather Khan Financial Manager: Sean Mellon Funding: Total Eligible Cost: $1,217,333 Total Ecology Award: $913,000 Total Expenditures to Date: $1,249,111 Task and Milestone Achievements: (for current reporting period only) Task 1 —Project Administration/Management The City completed tasks related to project management, including scheduling and project administration. City staff prepared and submitted to DOE progress report No. 11 for the January 1, 2015 —March 31, 2015 reporting period. Task 2—Design Plans and Specifications Completed Task 3—Construction Management Pay Estimate#8, #9 and#10 was processed for payment to the Contractor in the amount of$166,555. 1 Task 4—(Construction) Construction substantially completed on April 1, 2015. Tasks/Milestones not achieved and why: None noted Potential Future Challenges to Performance (time delays, staff changes, etc.) None noted General Comments: The project is substantially complete. It is anticipated that the final pay estimate will be processed in August 2015. List the cumulative totals for all numerically measurable accomplishments for this calendar year: (Example: amount of riparian area planted, length of fencing installed, technical assistance, conservation plans, etc)N/A Verification for State Revolving Fund Loan Recipients Only: ❑ By checking this box we verify that we are in compliance with all the requirements as outlined in our funding agreement(s)with the Department of Ecology. This includes but is not limited to: • The Davis-Bacon Act, 29 CFR (If applicable) • Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients) • The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33 (Pertaining to recipients that had a signed funding agreement(s) with Ecology on or after August 26, 2010) 2 WASHINGTON STATE DEPARTMENT OF ECOLOGY WATER QUALITY PROGRAM PROGRESS REPORT FORM Funding Source: ❑ 319 ❑ Centennial ❑ DIF ❑ Revolving Fund ❑ Reclaimed Water ® Stormwater Grant/Contract/Loan Number: G1200545 Project Title: Harrington Avenue NE Green Connection Project Period: July 1, 2012 — September 30, 2015 Recipient Organization: City of Renton Recipient Project Manager: Hebe C. Bernardo Interim Project Manager: Allen Quynn Reporting Period: October 1, 2014— December 31, 2014 Date This Form Was Prepared: January 12, 2015 Ecology Contacts: Regional Project Manager: Heather Khan Financial Manager: Sean Mellon Funding: Total Eligible Cost: $1,217,333 Total Ecology Award: $913,000 Total Expenditures to Date: $783,738 Task and Milestone Achievements: (for current reporting period only) Task 1 —Project Administration/Management The City completed tasks related to project management, including scheduling and project administration. City staff prepared and submitted to DOE progress report No 9. for the July 1, 2014— September 30, 2014 reporting period. Task 2—Design Plans and Specifications Nothing to report this period. Task 3—Construction Management Pay Estimate#2, #3, #4 and#5 was processed for payment to the Contractor in the amount of $221,313.50. City engineering and inspection staff and the engineering design consultant provided ongoing construction management to address construction issues in the field. 1 Task 4—(Construction) As of December 31, 2014, the contractor has installed 1680 LF of 12" and 354 LF 18" storm pipe, 10 Type 1 catch basins, 11 Type 2 48" catch basins, 9 bioretention swales including installation of swale underdrain and drain basin, poured 1389 LF of curb and gutter, 11 concrete curb ramps, 270 SF of concrete sidewalk and 495 SF of driveway entrances. Tasks/Milestones not achieved and why: None noted Potential Future Challenges to Performance (time delays, staff changes, etc.) Project construction has been delayed by approximately one month due to weather and change conditions in the field. General Comments: Estimated completion of project construction is early February 2015. List the cumulative totals for all numerically measurable accomplishments for this calendar year: (Example: amount of riparian area planted, length of fencing installed, technical assistance, conservation plans, etc)N/A Verification for State Revolving Fund Loan Recipients Only: ❑ By checking this box we verify that we are in compliance with all the requirements as outlined in our funding agreement(s) with the Department of Ecology. This includes but is not limited to: • The Davis-Bacon Act, 29 CFR (If applicable) • Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients) • The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33 (Pertaining to recipients that had a signed funding agreement(s) with Ecology on or after August 26, 2010) 2 WASHINGTON STATE DEPARTMENT OF ECOLOGY WATER QUALITY PROGRAM PROGRESS REPORT FORM Funding Source: ❑ 319 ❑ Centennial ❑ DIF ❑ Revolving Fund ❑ Reclaimed Water ® Stormwater Grant/Contract/Loan Number: G1200545 Project Title: Harrington Avenue NE Green Connection Project Period: July 1, 2012— September 30, 2015 Recipient Organization: City of Renton Recipient Project Manager: Hebb C. Bernardo Interim Project Manager: Allen Quynn Reporting Period: July 1, 2014—September 30, 2014 Date This Form Was Prepared: October 9, 2014 Ecology Contacts: Regional Project Manager: Heather Khan Financial Manager: Sean Mellon Funding: Total Eligible Cost: $1,217,333 Total Ecology Award: $913,000 Total Expenditures to Date: $455,543 Task and Milestone Achievements: (for current reporting period only) Task 1 —Project Administration/Management The City completed tasks related to project management, including scheduling and project administration. City staff prepared and submitted to DOE progress report No 8. for the April 1, 2014— June 30, 2014 reporting period. Task 2 —Design Plans and Specifications Nothing to report this period. Task 3—Construction Management Pay Estimate#1 was processed for payment to the Contractor in the amount of$168,700.40. City engineering and inspection staff and the engineering design consultant provided ongoing construction management to address construction issues in the field. 1 Task 4—(Construction) Project construction began on August 12, 2014. As of September 30, 2014, the contractor has installed 1,178 LF of 12" and 354 LF of 18" storm pipe, 5 Type 1 catch basins, 5 Type 2 48" catch basins and rough graded 6 bioretention swales including installation of swale underdrain and drain basin. Tasks/Milestones not achieved and why: None noted Potential Future Challenges to Performance (time delays, staff changes, etc.) None noted General Comments: Estimated completion of project construction is December 2014. List the cumulative totals for all numerically measurable accomplishments for this calendar year: (Example: amount of riparian area planted, length of fencing installed, technical assistance, conservation plans, etc)N/A Verification for State Revolving Fund Loan Recipients Only: ❑ By checking this box we verify that we are in compliance with all the requirements as outlined in our funding agreement(s)with the Department of Ecology. This includes but is not limited to: • The Davis-Bacon Act, 29 CFR (If applicable) • Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients) • The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33 (Pertaining to recipients that had a signed funding agreement(s) with Ecology on or after August 26, 2010) 2 glebe Bernardo From: Hebe Bernardo Sent: Wednesday, August 28, 2013 8:48 AM To: HKHA461@ECY.WA.GOV Subject: Emailing: Harrington Ave NE Green Connections_ERC Memo Attachments: Harrington Ave NE Green Connections_ERC Memo.pdf Good morning Heather, To keep you in the loop on the projects.The Harrington Ave NE Green connections Project was presented to the ERC this past Monday to show that the project was consistent with what was included in the EIS for the Sunset Area planned EIS. Please see memo attached. Thanks a lot prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i Hebe Bernardo From: Hebe Bernardo Sent: Tuesday, October 08, 2013 2:39 PM To: 'Khan, Heather (ECY)' Subject: quarterly reports due Oct 15--Sunset Terrace Regional Facility-- Harrington Ave NE Green Connections ---SW 7th Street Stormwater Retrofit Attachments: 20131008143114324.pdf; 20131008143122389.pdf; 20131008143130217.pdf Heather, Attached please see the quarterly reports for the Sunset Terrace Regional Stormwater Facility, Harrington Ave NE Green Connections and SW 7th Street Stormwater Retrofit Project. Thank you for all your help in this process and please let me know if you have any questions. Best regards, H-ebe c. P erwa rk Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 W: Direct Office 425.430.7264 c�- : Direct Fax 425.430.7241 ®: hbernardo(cDrentonwa.gov 1 Hebe Bernardo From: Ronald Straka Sent: Friday, September 27, 2013 8:49 AM To: 'Khan, Heather(ECY)' Cc: Hebe Bernardo Subject: RE: Reimbursements Thanks Heather, we will work to have the projects competed and the final reimbursement requests submitted prior to June 30, 2015, but I appreciate knowing that it can be submitted afterwards, for all work completed up to June 30th. It was good to meet you and thank you for coming to the walk and talk meeting. We look forward to working with you on our Ecology funded stormwater retrofit projects. Thanks Ron Straka, P.E. Utility Engineering Supervisor City of Renton I Public Works I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 Direct: 425.430.7248 Cell: 206.919.4281 Email: rstraka(abrentonwa.gov From: Khan, Heather (ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Friday, September 27, 2013 8:41 AM To: Ronald Straka Cc: Hebe Bernardo Subject: Reimbursements Hello Ron (and Hebe), Happy Friday! Thank you Hebe for inviting me to your walk and talk about the Harrington project! It was great meeting everyone face-to-face and I found the meeting very informative. To follow-up on Ron's question about submitting reimbursements after the agreement expiration date....yes, I was accurate in what I told you on Wednesday. The project construction must be completed by the agreement expiration date (in this case,June 30, 2015). Ecology will not be able to reimburse you for any work that is completed after the agreement expiration date. However, you may send in your expense forms for reimbursement after June 30,2015 for any work that was completed prior to the agreement expiration date. Typically, Ecology likes to have all the reimbursements within about 3 to 6 months after the expiration date, so we can close out the project, but that timeframe is not necessarily set in stone. I hope this helps....Please feel free to contact me if you have any further questions! Have a great weekend! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 2 P: 425-649-7003 3 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Friday, September 27, 2013 8:41 AM To: Ronald Straka Cc: Hebe Bernardo Subject: Reimbursements Hello Ron (and Hebe), Happy Friday! Thank you Hebe for inviting me to your walk and talk about the Harrington project! It was great meeting everyone face-to-face and I found the meeting very informative. To follow-up on Ron's question about submitting reimbursements after the agreement expiration date....yes, I was accurate in what I told you on Wednesday. The project construction must be completed by the agreement expiration date (in this case,June 30, 2015). Ecology will not be able to reimburse you for any work that is completed after the agreement expiration date. However, you may send in your expense forms for reimbursement after June 30,2015 for any work that was completed prior to the agreement expiration date. Typically, Ecology likes to have all the reimbursements within about 3 to 6 months after the expiration date, so we can close out the project, but that timeframe is not necessarily set in stone. I hope this helps....Please feel free to contact me if you have any further questions! Have a great weekend! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 4 Hebe Bernardo From: Hebe Bernardo Sent: Wednesday, September 25, 2013 11:30 AM To: 'Dustin.Atchison@CH2M.com'; dkoonts@hbbseattle.com Cc: Ronald Straka Subject: RE:walk-and-talk- HArrington Ave NE Green Conenctions Project Hi Dustin, Yes, I think meeting there around 5:45 will work best. Here is what I have and will be bringing to the walk-and-talk: • sign in sheet, • 25 copies of the(plan view, and comment form) • 10 additional copies of the flyers (this was mailed to their residence with the invite to the walk-and-talk) • A few pens for the residents to use to fill out the comment form • A map of the area 24x18 • Teresa is making name tags for the design team (thanks for the reminder) From: Dustin.Atchison(aCH2M.com [mailto:Dustin.Atchison(abCH2M.com] Sent: Wednesday, September 25, 2013 11:14 AM To: Hebe Bernardo; dkoonts(a)hbbseattle.com Cc: Ronald Straka Subject: RE: walk-and-talk- HArrington Ave NE Green Conenctions Project Thanks Hebe, I have 3:30 blocked out on my calendar for pre-meeting prep. I assume that we covered that with our meeting last week and that we are fine with meeting directly at the site at 5:45 instead? Are we good on all materials for the Walk and Talk? 1. Handouts: Plan view and flyers? 2. Sign-in sheet 3. Nametags for project team 4. Anything else? Thanks Dustin From: Hebe Bernardo [mailto:HBernardo(&Rentonwa.gov] Sent: Wednesday, September 25, 2013 8:15 AM To: Atchison, Dustin/SEA; Dean Koonts (dkoonts(ahbbseattle.com) Cc: Ronald Straka Subject: walk-and-talk- HArrington Ave NE Green Conenctions Project Good morning. I want to confirm our walk-and-talk scheduled for today at 6:00 PM at the intersection of NE 16th and Harrington Ave NE. Hopefully the rain will stop by then.... 5 I printed out 25 copies of the materials(including plans, brochure and comment form). Pencils/pens will be available for attendants to use. Also, Heather Khan, Stormwater Grants & Restoration Specialist for the Harrington Ave NE Green Connections Project will be joining us for the walk-and-talk. I will be there around 5:45 to set-up. Hope to see you all there. Thank you and please let me know if you have any questions. 6 Hebe Bernardo From: Dustin.Atchison@CH2M.com Sent: Wednesday, September 25, 2013 11:14 AM To: Hebe Bernardo; dkoonts@hbbseattle.com Cc: Ronald Straka Subject: RE:walk-and-talk- HArrington Ave NE Green Conenctions Project Thanks Hebe, I have 3:30 blocked out on my calendar for pre-meeting prep. I assume that we covered that with our meeting last week and that we are fine with meeting directly at the site at 5:45 instead? Are we good on all materials for the Walk and Talk? 1. Handouts: Plan view and flyers? 2. Sign-in sheet 3. Nametags for project team 4. Anything else? Thanks Dustin From: Hebe Bernardo [mailto:HBernardo(�)Rentonwa.gov] Sent: Wednesday, September 25, 2013 8:15 AM To: Atchison, Dustin/SEA; Dean Koonts (dkoonts(alhbbseattle.com) Cc: Ronald Straka Subject: walk-and-talk- HArrington Ave NE Green Conenctions Project Good morning. I want to confirm our walk-and-talk scheduled for today at 6:00 PM at the intersection of NE 16th and Harrington Ave NE. Hopefully the rain will stop by then.... I printed out 25 copies of the materials (including plans, brochure and comment form). Pencils/pens will be available for attendants to use. Also, Heather Khan, Stormwater Grants & Restoration Specialist for the Harrington Ave NE Green Connections Project will be joining us for the walk-and-talk. I will be there around 5:45 to set-up. Hope to see you all there. Thank you and please let me know if you have any questions. Hebe Bernardo From: Hebe Bernardo Sent: Wednesday, September 25, 2013 8:15 AM To: Dustin.Atchison@CH2M.com; Dean Koonts (dkoonts@hbbseattle.com) Cc: Ronald Straka Subject: walk-and-talk- HArrington Ave NE Green Conenctions Project Good morning. I want to confirm our walk-and-talk scheduled for today at 6:00 PM at the intersection of NE 16th and Harrington Ave NE. Hopefully the rain will stop by then.... I printed out 25 copies of the materials (including plans, brochure and comment form). Pencils/pens will be available for attendants to use. Also, Heather Khan, Stormwater Grants & Restoration Specialist for the Harrington Ave NE Green Connections Project will be joining us for the walk-and-talk. I will be there around 5:45 to set-up. Hope to see you all there. Thank you and please let me know if you have any questions. 8 Hebe Bernardo From: Hebe Bernardo Sent: Wednesday, September 25, 2013 8:03 AM To: 'Khan, Heather (ECY)' Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Good morning Heather. Yes, we are still meeting at the intersection of Harrington Ave NE and NE 16th St. at 6:00. 1 should be there around 5:45. Thanks a lot Heather and I also look forward to meeting you. From: Khan, Heather (ECY) [mailto:HKHA461Ca>ECY.WA.GOV] Sent: Wednesday, September 25, 2013 7:59 AM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Good Morning Hebe, Just e-mailing to reconfirm...are we still on for the walk and talk this evening? Thanks, I look forward to meeting you in person! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 From: Hebe Bernardo [mailto:HBernardo(abRentonwa.gov] Sent: Tuesday, September 10, 2013 6:26 AM To: Khan, Heather (ECY) Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Good morning Heather. Thanks for the reminder. Walk and talk is scheduled for Wednesday, September 25, 2013 from 6:00 p.m. —7:30 p.m. We will meet at 6:00 p.m. at the intersection of Harrington Avenue NE and NE 16th Street for a brief project overview. We will begin our walk at 6:10 p.m. Brief project description from 6:00-6:10. Attached please see an informational brochure created for the green connections project. Brochure was sent out in the mail with the invitation to the walk-and-talk. will be sending out another email with the information of the regional facility as discussed in Friday. 9 Thanks a lot Heather for all your help. Best regards, ffoai C B�rrdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 IN: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(cDrentonwa.goy From: Khan, Heather (ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Monday, September 09, 2013 11:52 AM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Hello Hebe, Just a friendly reminder,would you please send me the date/time and location for the walk and talk you mentioned over the phone on Friday? I want to be sure to get it on my calendar. Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo(aRentonwa.gov] Sent: Friday, September 06, 2013 2:05 PM To: Khan, Heather (ECY) Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Yes, is it ok if we call you? thanks Best regards, ffoli C &Pz rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 W: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardoa(�rentonwa.gov _,./ c 54waf �, ^k From: Khan, Heather (ECY) [mailto:HKHA461C�ECY.WA.GOV] Sent: Friday, September 06, 2013 2:04 PM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project 10 I am back from my 1 pm conference call if you would like to chat now. Please let me know. From: Hebe Bernardo [mailto:HBernardo(aRentonwa.gov] Sent: Friday, September 06, 2013 9:20 AM To: Khan, Heather (ECY) Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Thank you Heather. 3 pm works for me. Thanks From: Khan, Heather (ECY) [mailto:HKHA461(@ECY.WA.GOV] Sent: Friday, September 06, 2013 8:44 AM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Hello Hebe, I am just about to head out for a field trip that goes until lunch-time. After that, I have a conference call at 1 pm. I will try to give you a call around 3 pm today. Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo(cbRentonwa.aov] Sent: Thursday, September 05, 2013 4:37 PM To: Khan, Heather (ECY) Subject: conference call - information request - HArrington Ave NE Green Conenctions Project Heather, I was wondering if you had some time available tomorrow for a call. I have a question/comment I will like to discuss with you. I only have a meeting scheduled from 9:100-10:00 AM, other than that im free rest of the day.Thank you Heather and I very much appreciate your time and help in this project. Thanks a lot. 11 Hebe Bernardo From: Nolan, Robert (ECY) <rnol461@ECY.WA.GOV> Sent: Monday, September 16, 2013 7:41 AM To: Khan, Heather (ECY); Hebe Bernardo Cc: Mellon, Sean (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Unless the City of Renton has already adopted the 2012 SWMMWW,the 2005 edition is appropriate. If the City has adopted a different manual (say,the King County manual) then you should design to that manual. Bobb From: Khan, Heather (ECY) Sent: Thursday, September 12, 2013 12:25 PM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, My understanding is that you are okay to move forward as long as you comply with the 4 items I listed below. And, we just need confirmation from Bobb that the 2005 standards are still adequate (my guess is they are, but it doesn't hurt to confirm). Unfortunately, he is not in the office at the moment. Sean and Bobb, do you have anything else to add? Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo(&Rentonwa.gov] Sent: Thursday, September 12, 2013 12:10 PM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good afternoon Heather, So is it ok to move forward with the understanding that we can increase the size of the regional facility to mitigate for HRA's project without jeopardizing the City's grant funding agreement with the Department of Ecology as long as we comply with the 4 items listed in the email below? Thanks you and please let me know if you have any questions. From: Khan, Heather (ECY) [mailto:HKHA4WDECY.WA.GOV] Sent: Thursday, September 12, 2013 9:55 AM To: Hebe Bernardo 12 Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, To answer your question, I think the concern on the facility design was more related to whether RHA would want to implement standards contrary to what Ecology would deem acceptable. Bobb—are the 2005 standards still adequate? Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardoCcbRentonwa.gov] Sent: Thursday, September 12, 2013 7:45 AM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good morning. Thank you for your email and for sharing your concerns so we can try and address them early on. Something to keep in mind is that the regional stormwater facility will be located in the future sunset park. The land where the Sunset Park will be located is currently owned by RHA. The area is currently developed with low income housing. See file attached. Regional facility will be located in the Sunset Park even if area for mitigation of RHA improvements (buildings 13,15,16 and 17) is not routed trough he regional facility. RHA will complete the demo/dispo process for the existing low income housing by 08/31/2014. Land rights will be transferred to the City prior to construction of the regional facility and Sunset Park. We are scheduled to begin construction right after. Increasing the size of the regional facility will not have any affect in the schedule for construction and project closeout before grant deadline 06/30/2015. SVR is the consultant engineering firm working with RHA for the engineering design and required mitigation improvements for buildings 13,15,16 and 17 as described in the email below. We've been having discussions with SVR and RHA to related to the information that will be needed from them in order to move forward with 30-percent design at their own expense. We should be receiving all that information by next week, and after that we can move forward with 30-percent design. We understand that we will need to have additional discussions with Ecology related to billing, invoices and cost sharing of the regional facility. I will be contacting you later on in the process (as soon as I have more information) for clarification on this matter. The facilities (bioretention facilities and porous concrete) will be designed and constructed per the City adopter 2009 KCSWDM with City Amendments. This manual is equivalent to the Ecology 2005 manual. Is your request that this facilities are designed to be in compliance with the 2012 Ecology manual? An updated pre-design report will be provided to Bob for review and approval. Report will be completed and provided to Ecology once it has been decided that RHA projects will drain to the regional facility, and preliminary sizing is completed. A copy of the interlocal agreement will be provided to Ecology. 13 Thanks a lot for all your help in this project and please let me know if you have any questions. Best regards, colt C. A60=4rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 2: Direct Office 425.430.7264 io;�: Direct Fax 425.430.7241 ®: hbernardo aC)rentonwa.gov From: Khan, Heather(ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebb, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing. 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 14 From: Hebe Bernardo [mailto:HBernardo(�)Rentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, lffo C. 9Pz17,24rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 W: Direct Office 425.430.7264 A: Direct Fax 425.430.7241 ®: hbernardo(cDrentonwa.00v 15 Hebe Bernardo From: Hebe Bernardo Sent: Thursday, September 12, 2013 1:03 PM To: Ronald Straka Subject: FW: information request- increase in size of Sunset Regional Facility(G1200544) -- RHA improvements We got the ok to move forward with the design of the regional facility incorporating RHA's project. Please see email below. From: Khan, Heather (ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Thursday, September 12, 2013 12:25 PM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, My understanding is that you are okay to move forward as long as you comply with the 4 items I listed below. And, we just need confirmation from Bobb that the 2005 standards are still adequate (my guess is they are, but it doesn't hurt to confirm). Unfortunately, he is not in the office at the moment. Sean and Bobb, do you have anything else to add? Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo(aRentonwa.gov] Sent: Thursday, September 12, 2013 12:10 PM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good afternoon Heather, So is it ok to move forward with the understanding that we can increase the size of the regional facility to mitigate for HRA's project without jeopardizing the City's grant funding agreement with the Department of Ecology as long as we comply with the 4 items listed in the email below? Thanks you and please let me know if you have any questions. From: Khan, Heather(ECY) [mailto:HKHA461Cci)ECY.WA.GOV] Sent: Thursday, September 12, 2013 9:55 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, 16 To answer your question, I think the concern on the facility design was more related to whether RHA would want to implement standards contrary to what Ecology would deem acceptable. Bobb—are the 2005 standards still adequate? Thanks! Kindest regards, Heather From: Hebe Bernardo [ma i Ito:HBernarclw'lRentonwa.gov] Sent: Thursday, September 12, 2013 7:45 AM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good morning. Thank you for your email and for sharing your concerns so we can try and address them early on. Something to keep in mind is that the regional stormwater facility will be located in the future sunset park. The land where the Sunset Park will be located is currently owned by RHA. The area is currently developed with low income housing. See file attached. Regional facility will be located in the Sunset Park even if area for mitigation of RHA improvements (buildings 13,15,16 and 17) is not routed trough he regional facility. RHA will complete the demo/dispo process for the existing low income housing by 08/31/2014. Land rights will be transferred to the City prior to construction of the regional facility and Sunset Park. We are scheduled to begin construction right after. Increasing the size of the regional facility will not have any affect in the schedule for construction and project closeout before grant deadline 06/30/2015. SVR is the consultant engineering firm working with RHA for the engineering design and required mitigation improvements for buildings 13,15,16 and 17 as described in the email below. We've been having discussions with SVR and RHA to related to the information that will be needed from them in order to move forward with 30-percent design at their own expense. We should be receiving all that information by next week, and after that we can move forward with 30-percent design. We understand that we will need to have additional discussions with Ecology related to billing, invoices and cost sharing of the regional facility. I will be contacting you later on in the process (as soon as I have more information) for clarification on this matter. The facilities (bioretention facilities and porous concrete) will be designed and constructed per the City adopter 2009 KCSWDM with City Amendments. This manual is equivalent to the Ecology 2005 manual. Is your request that this facilities are designed to be in compliance with the 2012 Ecology manual? An updated pre-design report will be provided to Bob for review and approval. Report will be completed and provided to Ecology once it has been decided that RHA projects will drain to the regional facility, and preliminary sizing is completed. A copy of the interlocal agreement will be provided to Ecology. Thanks a lot for all your help in this project and please let me know if you have any questions. Best regards, 17 Hoai C 460rn2rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 9: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(Wrentonwa.gov From: Khan, Heather(ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing. 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 18 From: Hebe Bernardo [mailto:HBernardo(aRentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, «ol o C 80=421 do Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 9: Direct Office 425.430.7264 Direct Fax 425.430.7241 M: hbernardoan.rentonwa.00v 19 Hebe Bernardo From: Hebe Bernardo Sent: Thursday, September 12, 2013 1:02 PM To: 'Khan, Heather (ECY)' Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Thank you all for all your help. Best regards, ffohg C BOIW z 410 Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 W: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(@rentonwa.gov From: Khan, Heather(ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Thursday, September 12, 2013 12:25 PM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, My understanding is that you are okay to move forward as long as you comply with the 4 items I listed below. And, we just need confirmation from Bobb that the 2005 standards are still adequate (my guess is they are, but it doesn't hurt to confirm). Unfortunately, he is not in the office at the moment. Sean and Bobb, do you have anything else to add? Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, September 12, 2013 12:10 PM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good afternoon Heather, So is it ok to move forward with the understanding that we can increase the size of the regional facility to mitigate for HRA's project without jeopardizing the City's grant funding agreement with the Department of Ecology as long as we comply with the 4 items listed in the email below? 20 Thanks you and please let me know if you have any questions. From: Khan, Heather (ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Thursday, September 12, 2013 9:55 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, To answer your question, I think the concern on the facility design was more related to whether RHA would want to implement standards contrary to what Ecology would deem acceptable. Bobb—are the 2005 standards still adequate? Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardoC�Rentonwa.gov] Sent: Thursday, September 12, 2013 7:45 AM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good morning. Thank you for your email and for sharing your concerns so we can try and address them early on. Something to keep in mind is that the regional stormwater facility will be located in the future sunset park. The land where the Sunset Park will be located is currently owned by RHA. The area is currently developed with low income housing. See file attached. Regional facility will be located in the Sunset Park even if area for mitigation of RHA improvements (buildings 13,15,16 and 17) is not routed trough he regional facility. RHA will complete the demo/dispo process for the existing low income housing by 08/31/2014. Land rights will be transferred to the City prior to construction of the regional facility and Sunset Park. We are scheduled to begin construction right after. Increasing the size of the regional facility will not have any affect in the schedule for construction and project closeout before grant deadline 06/30/2015. SVR is the consultant engineering firm working with RHA for the engineering design and required mitigation improvements for buildings 13,15,16 and 17 as described in the email below. We've been having discussions with SVR and RHA to related to the information that will be needed from them in order to move forward with 30-percent design at their own expense. We should be receiving all that information by next week, and after that we can move forward with 30-percent design. We understand that we will need to have additional discussions with Ecology related to billing, invoices and cost sharing of the regional facility. I will be contacting you later on in the process (as soon as I have more information) for clarification on this matter. 21 The facilities (bioretention facilities and porous concrete) will be designed and constructed per the City adopter 2009 KCSWDM with City Amendments. This manual is equivalent to the Ecology 2005 manual. Is your request that this facilities are designed to be in compliance with the 2012 Ecology manual? An updated pre-design report will be provided to Bob for review and approval. Report will be completed and provided to Ecology once it has been decided that RHA projects will drain to the regional facility, and preliminary sizing is completed. A copy of the interlocal agreement will be provided to Ecology. Thanks a lot for all your help in this project and please let me know if you have any questions. Best regards, Ao C L601=21 do Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 W: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(cDrentonwa.gov E • 4 From: Khan, Heather (ECY) [mailto:HKHA461(&ECY.WA.GOV] Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing. 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, 22 Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 From: Hebe Bernardo [mailto:HBernardo(�bRentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, 23 Hoar C. 90ma-rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton,WA 98057 2: Direct Office 425.430.7264 g: Direct Fax 425.430.7241 ®: hbernardo4rentonwa.aw r v 24 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Thursday, September 12, 2013 12:25 PM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, My understanding is that you are okay to move forward as long as you comply with the 4 items I listed below. And, we just need confirmation from Bobb that the 2005 standards are still adequate (my guess is they are, but it doesn't hurt to confirm). Unfortunately, he is not in the office at the moment. Sean and Bobb, do you have anything else to add? Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, September 12, 2013 12:10 PM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good afternoon Heather, So is it ok to move forward with the understanding that we can increase the size of the regional facility to mitigate for HRA's project without jeopardizing the City's grant funding agreement with the Department of Ecology as long as we comply with the 4 items listed in the email below? Thanks you and please let me know if you have any questions. From: Khan, Heather(ECY) [mailto:HKHA461Ca>ECY.WA.GOV] Sent: Thursday, September 12, 2013 9:55 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, To answer your question, I think the concern on the facility design was more related to whether RHA would want to implement standards contrary to what Ecology would deem acceptable. Bobb—are the 2005 standards still adequate? Thanks! Kindest regards, Heather 25 From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, September 12, 2013 7:45 AM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good morning. Thank you for your email and for sharing your concerns so we can try and address them early on. Something to keep in mind is that the regional stormwater facility will be located in the future sunset park. The land where the Sunset Park will be located is currently owned by RHA. The area is currently developed with low income housing. See file attached. Regional facility will be located in the Sunset Park even if area for mitigation of RHA improvements (buildings 13,15,16 and 17) is not routed trough he regional facility. RHA will complete the demo/dispo process for the existing low income housing by 08/31/2014. Land rights will be transferred to the City prior to construction of the regional facility and Sunset Park. We are scheduled to begin construction right after. Increasing the size of the regional facility will not have any affect in the schedule for construction and project closeout before grant deadline 06/30/2015. SVR is the consultant engineering firm working with RHA for the engineering design and required mitigation improvements for buildings 13,15,16 and 17 as described in the email below. We've been having discussions with SVR and RHA to related to the information that will be needed from them in order to move forward with 30-percent design at their own expense. We should be receiving all that information by next week, and after that we can move forward with 30-percent design. We understand that we will need to have additional discussions with Ecology related to billing, invoices and cost sharing of the regional facility. I will be contacting you later on in the process (as soon as I have more information) for clarification on this matter. The facilities (bioretention facilities and porous concrete) will be designed and constructed per the City adopter 2009 KCSWDM with City Amendments. This manual is equivalent to the Ecology 2005 manual. Is your request that this facilities are designed to be in compliance with the 2012 Ecology manual? An updated pre-design report will be provided to Bob for review and approval. Report will be completed and provided to Ecology once it has been decided that RHA projects will drain to the regional facility, and preliminary sizing is completed. A copy of the interlocal agreement will be provided to Ecology. Thanks a lot for all your help in this project and please let me know if you have any questions. Best regards, ffom C 160P_V rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 2: Direct Office 425.430.7264 A: Direct Fax 425.430.7241 hbernardo(a)rentonwa.gov 26 it r' From: Khan, Heather (ECY) [mailto:HKHA461(-0ECY.WA.GOV] Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing. 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 From: Hebe Bernardo [mailto:HBernardo(�)Rentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements 27 Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 9: Direct Office 425.430.7264 Direct Fax 425.430.7241 hbernardo(@rentonwa.gov a. tail vt 28 Hebe Bernardo From: Hebe Bernardo Sent: Thursday, September 12, 2013 12:10 PM To: 'Khan, Heather (ECY)' Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good afternoon Heather, So is it ok to move forward with the understanding that we can increase the size of the regional facility to mitigate for HRA's project without jeopardizing the City's grant funding agreement with the Department of Ecology as long as we comply with the 4 items listed in the email below? Thanks you and please let me know if you have any questions. From: Khan, Heather (ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Thursday, September 12, 2013 9:55 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, To answer your question, I think the concern on the facility design was more related to whether RHA would want to implement standards contrary to what Ecology would deem acceptable. Bobb—are the 2005 standards still adequate? Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo(a)Rentonwa.gov] Sent: Thursday, September 12, 2013 7:45 AM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good morning. Thank you for your email and for sharing your concerns so we can try and address them early on. Something to keep in mind is that the regional stormwater facility will be located in the future sunset park. The land where the Sunset Park will be located is currently owned by RHA. The area is currently developed with low income housing. See file attached. Regional facility will be located in the Sunset Park even if area for mitigation of RHA improvements (buildings 13,15,16 and 17) is not routed trough he regional facility. RHA will complete the demo/dispo process for the existing low income housing by 08/31/2014. Land rights will be 29 transferred to the City prior to construction of the regional facility and Sunset Park. We are scheduled to begin construction right after. Increasing the size of the regional facility will not have any affect in the schedule for construction and project closeout before grant deadline 06/30/2015. SVR is the consultant engineering firm working with RHA for the engineering design and required mitigation improvements for buildings 13,15,16 and 17 as described in the email below. We've been having discussions with SVR and RHA to related to the information that will be needed from them in order to move forward with 30-percent design at their own expense. We should be receiving all that information by next week, and after that we can move forward with 30-percent design. We understand that we will need to have additional discussions with Ecology related to billing, invoices and cost sharing of the regional facility. I will be contacting you later on in the process (as soon as I have more information) for clarification on this matter. The facilities (bioretention facilities and porous concrete) will be designed and constructed per the City adopter 2009 KCSWDM with City Amendments. This manual is equivalent to the Ecology 2005 manual. Is your request that this facilities are designed to be in compliance with the 2012 Ecology manual? An updated pre-design report will be provided to Bob for review and approval. Report will be completed and provided to Ecology once it has been decided that RHA projects will drain to the regional facility, and preliminary sizing is completed. A copy of the interlocal agreement will be provided to Ecology. Thanks a lot for all your help in this project and please let me know if you have any questions. Best regards, ffOhll C 90=42WLYO Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 9: Direct Office 425.430.7264 : Direct Fax 425.430.7241 ®: hbernardoonrentcnwa.00v From: Khan, Heather(ECY) [mailto:HKHA461CcbECY.WA.GOV] Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? 30 "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing. 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 From: Hebe Bernardo [mailto:HBernardo(cbRentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement 31 will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, + ffgag Cam. 90=4rtlo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 W: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(cilrentonwa.gov 32 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Thursday, September 12, 2013 9:55 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, To answer your question, I think the concern on the facility design was more related to whether RHA would want to implement standards contrary to what Ecology would deem acceptable. Bobb—are the 2005 standards still adequate? Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, September 12, 2013 7:45 AM To: Khan, Heather (ECY) Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Good morning. Thank you for your email and for sharing your concerns so we can try and address them early on. Something to keep in mind is that the regional stormwater facility will be located in the future sunset park. The land where the Sunset Park will be located is currently owned by RHA. The area is currently developed with low income housing. See file attached. Regional facility will be located in the Sunset Park even if area for mitigation of RHA improvements (buildings 13,15,16 and 17) is not routed trough he regional facility. RHA will complete the demo/dispo process for the existing low income housing by 08/31/2014. Land rights will be transferred to the City prior to construction of the regional facility and Sunset Park. We are scheduled to begin construction right after. Increasing the size of the regional facility will not have any affect in the schedule for construction and project closeout before grant deadline 06/30/2015. SVR is the consultant engineering firm working with RHA for the engineering design and required mitigation improvements for buildings 13,15,16 and 17 as described in the email below. We've been having discussions with SVR and RHA to related to the information that will be needed from them in order to move forward with 30-percent design at their own expense. We should be receiving all that information by next week, and after that we can move forward with 30-percent design. We understand that we will need to have additional discussions with Ecology related to billing, invoices and cost sharing of the regional facility. I will be contacting you later on in the process (as soon as I have more information) for clarification on this matter. 33 The facilities (bioretention facilities and porous concrete) will be designed and constructed per the City adopter 2009 KCSWDM with City Amendments. This manual is equivalent to the Ecology 2005 manual. Is your request that this facilities are designed to be in compliance with the 2012 Ecology manual? An updated pre-design report will be provided to Bob for review and approval. Report will be completed and provided to Ecology once it has been decided that RHA projects will drain to the regional facility, and preliminary sizing is completed. A copy of the interlocal agreement will be provided to Ecology. Thanks a lot for all your help in this project and please let me know if you have any questions. Best regards, Hoag C. 460=4vdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 9: Direct Office 425.430.7264 Direct Fax 425.430.7241 hbernardocDrentonwa.aov From: Khan, Heather(ECY) [mailto:HKHA461CcDECY.WA.GOV] Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing. 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, 34 Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 From: Hebe Bernardo[mailto:HBernardo@Rentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, 35 Hr,a, C. 901n1.rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 9: Direct Office 425.430.7264 A: Direct Fax 425.430.7241 ®: hbernardo(@rentonwa.Qov 36 Hebe Bernardo From: Hebe Bernardo Sent: Thursday, September 12, 2013 7:45 AM To: 'Khan, Heather (ECY)' Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Attachments: sun-park Ex.pdf Good morning. Thank you for your email and for sharing your concerns so we can try and address them early on. Something to keep in mind is that the regional stormwater facility will be located in the future sunset park. The land where the Sunset Park will be located is currently owned by RHA. The area is currently developed with low income housing. See file attached. Regional facility will be located in the Sunset Park even if area for mitigation of RHA improvements (buildings 13,15,16 and 17) is not routed trough he regional facility. RHA will complete the demo/dispo process for the existing low income housing by 08/31/2014. Land rights will be transferred to the City prior to construction of the regional facility and Sunset Park. We are scheduled to begin construction right after. Increasing the size of the regional facility will not have any affect in the schedule for construction and project closeout before grant deadline 06/30/2015. SVR is the consultant engineering firm working with RHA for the engineering design and required mitigation improvements for buildings 13,15,16 and 17 as described in the email below. We've been having discussions with SVR and RHA to related to the information that will be needed from them in order to move forward with 30-percent design at their own expense. We should be receiving all that information by next week, and after that we can move forward with 30-percent design. We understand that we will need to have additional discussions with Ecology related to billing, invoices and cost sharing of the regional facility. I will be contacting you later on in the process (as soon as I have more information) for clarification on this matter. The facilities (bioretention facilities and porous concrete) will be designed and constructed per the City adopter 2009 KCSWDM with City Amendments. This manual is equivalent to the Ecology 2005 manual. Is your request that this facilities are designed to be in compliance with the 2012 Ecology manual? An updated pre-design report will be provided to Bob for review and approval. Report will be completed and provided to Ecology once it has been decided that RHA projects will drain to the regional facility, and preliminary sizing is completed. A copy of the interlocal agreement will be provided to Ecology. Thanks a lot for all your help in this project and please let me know if you have any questions. Best regards, 37 Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 12: Direct Office 425.430.7264 r: Direct Fax 425.430.7241 ®: hbernardo(@rentonwa.gov From: Khan, Heather(ECY) [mai1to:HKHA461@ECY.WA.G0V] Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing. 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 38 From: Hebe Bernardo [mailto:HBernardoCcbRentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, Hgag C 160r4rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 W: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo a()rentonwa.00v qiw p 1171 met .� >. 39 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Wednesday, September 11, 2013 10:05 AM To: Hebe Bernardo Cc: Mellon, Sean (ECY); Nolan, Robert (ECY) Subject: RE: information request- increase in size of Sunset Regional Facility (G1200544) -- RHA improvements Hello Hebe, I ran your request by Sean and Bobb. We all agree this is doable with one major concern with the timeline. Please see Bobb's comment below. Would you please address this concern? "I am also concerned with their ability to construct this facility before the grant deadline—June 30, 2015. Most big projects should have their design approved this winter and go to bid in the spring, with major construction next summer —2014. It is difficult to construct pond projects in the winter and spring and get them complete by June—thus most grant projects should be doing their major construction next summer." They also brought up the following points for your consideration: 1) You will need to break out eligible and ineligible costs prior to billing.- 2) Ecology would request that you follow its standards for the porous and bioretention facility installs. 3) Bobb will need an updated pre-design report. 4) 1 will need a copy of the interlocal agreement between City of Renton and RHA. Please let me know if you have any questions and if you decide to move forward with RHA on this plan. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Tuesday, September 10, 2013 2:47 PM 40 To: Khan, Heather (ECY) Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, ffo P C 8�17,7 1`c�o Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 W: Direct Office 425.430.7264 Direct Fax 425.430,7241 ®: hbernardo(a)rentonwa.00v 41 Hebe Bernardo From: Hebe Bernardo Sent: Tuesday, September 10, 2013 2:47 PM To: H KHA461@ ECY.WA.GOV Subject: information request- increase in size of Sunset Regional Faiclity -- RHA improvements Attachments: 20130910140204393.pdf Good morning Heather, As discussed in our phone call last week, Renton Housing Authority (RHA) has decided to explore the wisdom of helping increase the LID facilities to be constructed in the Sunset Park. More specifically, increase the size of the regional stormwater facility to accommodate for the impacts of buildings 13,15,16 and 17. Buildings 13 and 15 will be moved to the PIHA site to free-up the entire land inside of Sunset Lane for the new Sunset Park. Please see file attached. With Ecology's support to increase the scope of the project, we think this could be a great win-win solution. All costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. This will include design and construction of the regional stormwater facility. The City will require that in order for RHA to increase the size of the regional facility to mitigate for their required project stormwater improvements an agreement between the City and RHA is signed. The agreement will require RHA to construct bioretention facilities and porous concrete sidewalk along NE 10th St. to mitigate for required ROW improvements and increase the LID facilities to be constructed in the Sunset Area; and that costs associated with integrating the RHA proposal into the City regional stormwater facility project would be funded by the RHA. I'm looking for guidance on whether or not the arrangement to increase the size of the facility to mitigate for HRA's project will jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. Thank you so much Heather and please let me know if you have any questions. The Sunset Best regards, ffollei C., 801ZArdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 2: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(cDrentonwa.aov ' 42 Hebe Bernardo From: Hebe Bernardo Sent: Tuesday, September 10, 2013 6:26 AM To: 'Khan, Heather (ECY)' Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Attachments: 2013.08.28 Harrington Ave Flyer Rev3.pdf Good morning Heather. Thanks for the reminder. Walk and talk is scheduled for Wednesday, September 25, 2013 from 6:00 p.m. —7:30 p.m. We will meet at 6:00 p.m. at the intersection of Harrington Avenue NE and NE 16th Street for a brief project overview. We will begin our walk at 6:10 p.m. Brief project description from 6:00-6:10. Attached please see an informational brochure created for the green connections project. Brochure was sent out in the mail with the invitation to the walk-and-talk. I will be sending out another email with the information of the regional facility as discussed in Friday. Thanks a lot Heather for all your help. Best regards, Hoai C 901=4rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 9: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(cDrentonwa.aov From: Khan, Heather (ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Monday, September 09, 2013 11:52 AM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Hello Hebe, Just a friendly reminder, would you please send me the date/time and location for the walk and talk you mentioned over the phone on Friday? I want to be sure to get it on my calendar. Thanks! Kindest regards, Heather From: Hebe Bernardo [ma i Ito:HBernardo(&Rentonwa.gov] Sent: Friday, September 06, 2013 2:05 PM 43 To: Khan, Heather (ECY) Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Yes, is it ok if we call you?thanks Best regards, lffohl, C. 160=16zdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(c rentonwa.gov From: Khan, Heather (ECY) [mailto:HKHA461(cbECY.WA.GOV] Sent: Friday, September 06, 2013 2:04 PM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project I am back from my 1 pm conference call if you would like to chat now. Please let me know. From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Friday, September 06, 2013 9:20 AM To: Khan, Heather (ECY) Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Thank you Heather. 3 pm works for me.Thanks From: Khan, Heather(ECY) [mailto:HKHA461@ECY.WA.G0V] Sent: Friday, September 06, 2013 8:44 AM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Hello Hebe, I am just about to head out for a field trip that goes until lunch-time. After that, I have a conference call at 1 pm. I will try to give you a call around 3 pm today. Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo(aRentonwa.gov] Sent: Thursday, September 05, 2013 4:37 PM To: Khan, Heather (ECY) Subject: conference call - information request - HArrington Ave NE Green Conenctions Project Heather, I was wondering if you had some time available tomorrow for a call. I have a question/comment I will like to discuss with you. I only have a meeting scheduled from 9:100-10:00 AM, other than that im free rest of the day.Thank you Heather and I very much appreciate your time and help in this project.Thanks a lot. 44 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Monday, September 09, 2013 11:52 AM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Hello Hebe, Just a friendly reminder, would you please send me the date/time and location for the walk and talk you mentioned over the phone on Friday? I want to be sure to get it on my calendar. Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Friday, September 06, 2013 2:05 PM To: Khan, Heather (ECY) Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Yes, is it ok if we call you?thanks Best regards, Hoa$ C 460rn1rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 9: Direct Office 425.430.7264 � : Direct Fax 425.430.7241 ®: hbernardoarentonwa.gov From: Khan, Heather(ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Friday, September 06, 2013 2:04 PM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project I am back from my 1 pm conference call if you would like to chat now. Please let me know. From: Hebe Bernardo [mailto:HBernardo(&Rentonwa.gov] Sent: Friday, September 06, 2013 9:20 AM To: Khan, Heather (ECY) Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Thank you Heather. 3 pm works for me. Thanks From: Khan, Heather(ECY) [mailto:HKHA4610)ECY.WA.G0V] Sent: Friday, September 06, 2013 8:44 AM 46 To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Hello Hebe, I am just about to head out for a field trip that goes until lunch-time. After that, I have a conference call at 1 pm. I will try to give you a call around 3 pm today. Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo(�'j)Rentonwa.gov] Sent: Thursday, September 05, 2013 4:37 PM To: Khan, Heather (ECY) Subject: conference call - information request - HArrington Ave NE Green Conenctions Project Heather, I was wondering if you had some time available tomorrow for a call. I have a question/comment I will like to discuss with you. I only have a meeting scheduled from 9:100-10:00 AM, other than that im free rest of the day.Thank you Heather and I very much appreciate your time and help in this project.Thanks a lot. 47 Hebe Bernardo From: Hebe Bernardo Sent: Friday, September 06, 2013 4:31 PM To: Hebe Bernardo Subject: FW: RHA Sunset Terrace Alternative Attachments: RHA Kirkland Avenue Townhomes (KAT) - Stormwater Variance to implement p....pdf; Renton LID_DesignRptBody_20121031_V4.pdf; Renton LID-Pre Design_Append ix-Co mbined_10312012.pdf; FW: RHA alternative location of replacement housing townhomes_ list of conditions/assumptions Follow Up Flag: Follow up Flag Status: Flagged Categories: Red Category Good morning Heather, We've been approach with the opportunity of increasing the scope of the project. Please see below. Originally (and what is included in the the size of the Regional Stormwater Facility The Sunset Best regards, Hobo C &PDAZdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 2: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo(a)rentonwa.Qov From: Ronald Straka Sent: Friday, September 06, 2013 2:35 PM To: Hebe Bernardo Subject: FW: RHA Sunset Terrace Alternative From: Chip Vincent Sent: Thursday, July 18, 2013 12:46 PM To: 'Mark R. Gropper (mrg(arentonhousing.org)' Cc: Mark Santos-Johnson; Erika Conkling; Leslie A Betlach; Ronald Straka; Abdoul Gafour; David Christensen Subject: RHA Sunset Terrace Alternative Mark, 48 Thank you for submitting the Piha Site for consideration as an alternate location for the Sunset Terrace Townhomes. We at the City appreciate your creative problem solving and your flexibility with your development plans, while pursuing our collective goals. This proposal would free up additional space for park development, which is a real win for the whole community. As you stated in your email on June 4, 2013, in order for RHA to continue to advance this proposal, you asked for assurances in three areas: 1) If the City agrees to this proposal in concept,then RHA will generate the necessary materials and schedule a pre- application meeting; 2) The regional stormwater facility could be expanded (at RHA's expense) to handle the stormwater needs for several RHA buildings that are proposed to be constructed adjacent to the park area; 3) RHA would be able to use bioswales to convey stormwater to the regional facility. The City agrees to this proposal in concept, and thinks we are ready for the next step in the process, a pre-application meeting as the best way to get this project moving. Use of bioswales for conveyance to the regional facility will pose some design challenges. In particular, it will be important to carefully plan for the different utilities that will be needed to serve the housing sites, making sure that each of their requirements can be met. This will especially pose a challenge when working with existing utility infrastructure that may not be ideally designed and placed to accommodate bioswales. However, the City believes we will be able to find a workable solution after careful consideration. In addition, while the City agrees to this proposal in concept, it is subject to review of conceptual plans and final permit and plan approval. The following is the information that needs to be provided by the RHA to facilitate the review and approval of the proposal in addition to all other City required information needed for permit review and approval: 1 The RHA will need to determine if the site for buildings 14, 16, 17, and the portion of the new NE 10th Street right- of-way can physically drain to the City's proposed regional storm water facility. The runoff from the new NE 10th Street and buildings 14,16, and 17 can use the regional facility to meet flow control requirements, if needed, and if it can physically drain to the regional storm water facility without requiring excessive excavation needed for the construction of the regional storm water facility. The preliminary regional storm water infiltration facility invert elevation is approximately 331 NAVD 88, but the RHA will need to complete preliminary design of the conveyance system to the regional storm water facility to establish the invert elevation of the storm system conveyance pipe at the location of the regional storm water facility. Attached is a copy of the pre-design report completed by the City for the Harrington Ave NE Green Connections and the Regional Stormwater Facility for their reference. 2 The RHA will need to prepare a preliminary drainage Technical Information Report(TIR), per the City adopted 2009 KCSWDM, and conceptual plans for the project that is composed of the following 3 components: a. Buildings 14, 16, and 17 site b. New NE 10th Street full right-af-way improvements from Glenwood Avenue NE/Sunset Lane NE intersection to the intersection with Harrington Avenue NE c. The Piha Site and any required or proposed street frontage improvements 3 The TIR will need to include a complete drainage analysis of the sites in accordance with City adopted surface water design standards to determine applicability and preliminary requirements associated with flow control BMPs, water quality treatment, and flow control for each project component. The RHA TIR will include the sizing of an infiltration facility for each project component that would have to be added to the City's regional storm water facility if it can physically drain to it and is needed to provide flow control for the project components. The RHA shall use the design infiltration rate of 1.2 inches/hour for sizing the additional infiltration facility area that would need to be added to the City's regional storm water facility, in addition to the pre- developed and post-developed flow rates from each of the project components. 4 Once this work is completed, this information will need to be submitted to the City to review and confirm that the RHA proposal is still acceptable and the RHA can proceed with the following work described below. 49 5 The RHA will need to develop a base map of the whole project which includes the proposed alternative housing sites (buildings 14, 15, 17, and Piha site)and the full right-of way of the proposed new NE 10th Street from the intersection of Sunset Lane NE/Glenwood Avenue NE to Harrington Avenue NE and the existing NE 10`h Street from Harrington Avenue NE to Sunset Lane NE on the east side of the Piho site. The base map needs to show the horizontal and vertical alignment of the roads, existing utilities, street lights, trees, and existing features in the new NE 10th Street and existing NE 10`h Street right-of-way(proposed and existing curb, sidewalk, planter strip). It is highly recommended that the RHA prepare and submit a "conceptual composite utility plan"which shows the proposed location of various public utilities (water, sewer, storm lines, and bioswales)and private utilities (gas, power, phone, communication lines) within the proposed rights-of-way so that we can see if they can all fit within the rights-of-way and/or within the utilities easements adjacent other rights-of-way. The conceptual utility layout will allow us to verify if there are adequate vertical and horizontal separations between the utilities to meet code requirements and design standards and also to allow for access for future repairs and maintenance of the utilities without compromising the integrity of adjacent utilities. 6 The preliminary construction plans will need to show approximate size and location of all required flow control BMPs, water quality treatment facilities (bioretention facilities), and storm system conveyance pipe system that would connect to the regional storm water facility. The plans will need to show the location of existing utilities and account for new City water and sewer systems that may be needed to serve the RHA building projects and meet city Utility separation requirements. 7 The bioretention facilities must be designed and sized in accordance with City adopted standards. The placement of the bioretention facilities in City right-of-way will be allowed if they are sized to provide water quality treatment for the full right-of-way of new segment of NE 10th Street, in addition to any treatment needed to serve the RHA building site for buildings 14, 16, and 17 or the Piha site. The conditions for allowing the RHA to use City right-of-way for installing storm water facilities needed as mitigation as required by City stormwater requirements for the RHA proposal are the same as the conditions defined for the RHA Kirkland Townhomes project(attached) 8 The Final TIR and construction plans for the RHA project components would need to be provided, along with all other City required information, as part of the review and approval of the proposal for permits from the City. 9 The City approval to allow the RHA project components to drain to the regional storm water facility is contingent on the following: a. RHA must provide enough design information to determine how much the regional storm waterfacility would need to be increased in size to manage the additional runoff from the RHA projects. This will allow the City to determine if the facility size can be accommodated without conflicting with the future park uses. b. The RHA proposal does not jeopardize or conflict with the City's grant funding agreement with the Department of Ecology for the design and construction of the Sunset Terrace Regional Stormwater Facility. c. The RHA proposal does not result in any additional design, permitting, and construction cost to the Surface Water Utility. Any and all costs associated with integrating the RHA proposal into the City regional storm water facility project would be funded by the RHA. The funding would have to be provided separately from any financial transactions associated with the sale of the RHA property to the City of Sunset Park. 10 The RHA proposal is subject to the approval of an agreement with the City, by the City Council to reimburse the City any additional cost(design, permitting, construction, long term 0& M) to the City to increase the size of the regional storm water facility to accommodate the runoff from the RHA proposal. The RHA will be responsible for developing the agreement for review, revision, and approval by the City. On one final note, this proposal does not directly address the issue of the construction of the new segment of NE 10th Street, which both affects, and is affected by, this proposal. Details about the construction of NE 10th Street will need to be worked out in both the pre-application stage and with subsequent administrative review. Similar review will be needed to discuss other topics pertinent to the redevelopment of the Sunset Terrace site, including potential land transfers, subdivisions, right-of-way vacations, etc. While these discussions are essential to the success of the project as a whole, they should not stand in the way of pursuing the Piha lot alternative. 50 Sincerely, C.E. "Chip " Vincent Administrator Department of Community& Economic Development City of Renton 1055 South Grady Way, 6th Floor Renton, WA 98057 Phone: 425-430-6588 Fax: 425-430-7300 cvincent@rentonwa.gov www.rentonwa.gov r 51 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Friday, September 06, 2013 8:44 AM To: Hebe Bernardo Subject: RE: conference call - information request - HArrington Ave NE Green Conenctions Project Hello Hebe, I am just about to head out for a field trip that goes until lunch-time. After that, I have a conference call at 1 pm. I will try to give you a call around 3 pm today. Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, September 05, 2013 4:37 PM To: Khan, Heather (ECY) Subject: conference call - information request - HArrington Ave NE Green Conenctions Project Heather, I was wondering if you had some time available tomorrow for a call. I have a question/comment I will like to discuss with you. I only have a meeting scheduled from 9:100-10:00 AM, other than that im free rest of the day.Thank you Heather and I very much appreciate your time and help in this project. Thanks a lot. 52 Hebe Bernardo From: Hebe Bernardo Sent: Thursday, September 05, 2013 4:37 PM To: H KHA461@ ECY.WA.GOV Subject: conference call - information request - HArrington Ave NE Green Conenctions Project Heather, I was wondering if you had some time available tomorrow for a call. I have a question/comment I will like to discuss with you. I only have a meeting scheduled from 9:100-10:00 AM, other than that im free rest of the day.Thank you Heather and I very much appreciate your time and help in this project. Thanks a lot. 53 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Wednesday, August 28, 2013 9:19 AM To: Hebe Bernardo Subject: RE: Emailing: Harrington Ave NE Green Connections_ERC Memo Good Morning Hebe, Thank you for sending the memo (it is now in the file) and for keeping me in the loop. I really appreciate it! Kindest regards, Heather -----Original Message----- From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Wednesday,August 28, 2013 8:48 AM To: Khan, Heather(ECY) Subject: Emailing: Harrington Ave NE Green Connections_ERC Memo Good morning Heather, To keep you in the loop on the projects. The Harrington Ave NE Green connections Project was presented to the ERC this past Monday to show that the project was consistent with what was included in the EIS for the Sunset Area planned EIS. Please see memo attached. Thanks a lot prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 54 Hebe Bernardo From: Hebe Bernardo Sent: Wednesday, August 28, 2013 8:48 AM To: HKHA461@ECY.WA.GOV Subject: Emailing: Harrington Ave NE Green Connections_ERC Memo Attachments: Harrington Ave NE Green Connections_ERC Memo.pdf Good morning Heather, To keep you in the loop on the projects. The Harrington Ave NE Green connections Project was presented to the ERC this past Monday to show that the project was consistent with what was included in the EIS for the Sunset Area planned EIS. Please see memo attached. Thanks a lot prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 55 Hebe Bernardo From: Hebe Bernardo Sent: Tuesday, August 20, 2013 6:12 AM To: 'Khan, Heather (ECY)' Subject: RE: Harrington Avenue NE, SW 7th and Sunset Terrace Good morning, No, the SEPA review for the SW 7th St will be completed in September as stated in the last quarterly report. I will forward a copy of the SEPA determination as soon as I come across it as required in the grant agreement. Yes, the Sunset Regional Facility was covered in the Sunset Area Master Plan. Thankyou From: Khan, Heather(ECY) [mailto:HKHA461@ECY.WA.GOV] _ Sent: Monday, August 19, 2013 3:20 PM To: Hebe Bernardo Subject: RE: Harrington Avenue NE, SW 7th and Sunset Terrace Hello Hebe, For SW 7th (G1200555), the last progress report indicated September 10th would be the date the SEPA process would be complete. Do you have the signed and dated SEPA documentation yet? And, what is the status on SEPA for the Sunset Terrace Regional Stormwater Facility (G1200544)...is this project also covered by the Sunset Area Community Planned EIS and the ordinance you cited below for Harrington? Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, August 15, 2013 6:09 AM To: Khan, Heather (ECY) Subject: RE: Harrington Avenue NE (G1200545) You are welcome. We are currently at the end of the comment period for the SEPA review on the SW 7th St. Best regards, Hoai C 160=4rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 9: Direct Office 425.430.7264 A: Direct Fax 425.430.7241 H: hbernardo(aDrentonwa.gov 7 2 �. 56 From: Khan, Heather (ECY) [mailto:HKHA461(@ECY.WA.GOV] Sent: Wednesday, August 14, 2013 8:49 AM To: Hebe Bernardo Subject: RE: Harrington Avenue NE (G1200545) Thank you for sending this documentation Hebe! This should cover it. From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Tuesday, August 13, 2013 8:11 AM To: Khan, Heather (ECY) Subject: RE: Harrington Avenue NE (G1200545) The Harrington Ave NE Green Connections Project has completed the environmental review process through the Sunset Area Community Planned Action Environment Impact Statement. The final environmental impact statement was issued in April 2011 and adopted by ordinance in 2011. Attached please see ordinance 5610 establishing a planned action for the Sunset Area. No additional SEPA review is required for this project as long as the project scope and mitigation measures are consistent with what was adopted in the MP. Thank you and please let me know if you have any questions. From: Khan, Heather (ECY) [mailto:HKHA461(&ECY.WA.GOV] Sent: Monday, August 12, 2013 10:44 AM To: Hebe Bernardo Subject: Harrington Avenue NE (G1200545) Good Morning Hebe, As Bobb mentioned last week, I will need a copy of the signed and dated SEPA determination for the above referenced project. Please let me know the status on your SEPA. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 57 Hebe Bernardo From: Khan, Heather (ECY) <HKHA461@ECY.WA.GOV> Sent: Monday, August 19, 2013 3:20 PM To: Hebe Bernardo Subject: RE: Harrington Avenue NE, SW 7th and Sunset Terrace Hello Hebe, For SW 7ch (G1200555), the last progress report indicated September 101h would be the date the SEPA process would be complete. Do you have the signed and dated SEPA documentation yet? And, what is the status on SEPA for the Sunset Terrace Regional Stormwater Facility (G1200544)...is this project also covered by the Sunset Area Community Planned EIS and the ordinance you cited below for Harrington? Thanks! Kindest regards, Heather From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, August 15, 2013 6:09 AM To: Khan, Heather (ECY) Subject: RE: Harrington Avenue NE (G1200545) You are welcome. We are currently at the end of the comment period for the SEPA review on the SW 7th St. Best regards, Hoag C 501=4rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 9: Direct Offce 425.430.7264 Direct Fax 425.430.7241 M: hbernardo(a)rentonwa.gov From: Khan, Heather (ECY) [mailto:HKHA461(d)ECY.WA.GOV] Sent: Wednesday, August 14, 2013 8:49 AM To: Hebe Bernardo Subject: RE: Harrington Avenue NE (G1200545) Thank you for sending this documentation Hebe! This should cover it. From: Hebe Bernardo [mailto:HBernardo(abRentonwa.gov] Sent: Tuesday, August 13, 2013 8:11 AM To: Khan, Heather (ECY) Subject: RE: Harrington Avenue NE (G1200545) The Harrington Ave NE Green Connections Project has completed the environmental review process through the Sunset Area Community Planned Action Environment Impact Statement. The final environmental impact statement was issued in April 2011 and adopted by ordinance in 2011.Attached please see ordinance 5610 establishing a planned action for 58 the Sunset Area. No additional SEPA review is required for this project as long as the project scope and mitigation measures are consistent with what was adopted in the MP. Thank you and please let me know if you have any questions. From: Khan, Heather (ECY) [mailto:HKHA461(a)ECY.WA.GOV] Sent: Monday, August 12, 2013 10:44 AM To: Hebe Bernardo Subject: Harrington Avenue NE (G1200545) Good Morning Hebe, As Bobb mentioned last week, I will need a copy of the signed and dated SEPA determination for the above referenced project. Please let me know the status on your SEPA. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 59 Hebe Bernardo From: Hebe Bernardo Sent: Tuesday, August 13, 2013 8:11 AM To: 'Khan, Heather (ECY)' Subject: RE: Harrington Avenue NE (G1200545) Attachments: ORD 5610.pdf The Harrington Ave NE Green Connections Project has completed the environmental review process through the Sunset Area Community Planned Action Environment Impact Statement. The final environmental impact statement was issued in April 2011 and adopted by ordinance in 2011. Attached please see ordinance 5610 establishing a planned action for the Sunset Area. No additional SEPA review is required for this project as long as the project scope and mitigation measures are consistent with what was adopted in the MP. Thank you and please let me know if you have any questions. From: Khan, Heather (ECY) [mailto:HKHA461@ECY.WA.GOV] Sent: Monday, August 12, 2013 10:44 AM To: Hebe Bernardo Subject: Harrington Avenue NE (G1200545) Good Morning Hebe, As Bobb mentioned last week, I will need a copy of the signed and dated SEPA determination for the above referenced project. Please let me know the status on your SEPA. Thanks! Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 60 Hebe Bernardo From: Hebe Bernardo Sent: Wednesday, August 07, 2013 12:38 PM To: Dustin.Atchison@CH2M.com; Raymond.Chung@CH2M.com Subject: FW: Harrington Ave NE Green Connection Dustin and Raymond. I shared the 30-percent plans and report with Ecology as required in the grant agreement. Please see comments from Ecology's engineer Bobb Nolan.Thank you and please let me know if you have any questions. From: Nolan, Robert (ECY) [mailto:rnol461@ECY.WA.GOV] Sent: Wednesday, August 07, 2013 11:55 AM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Hi Hebe, I have reviewed your 30% plans/TIR for Harrington Green Connections. My only comment on your plans, you need a detail for the curb opening to the bioswales. Make sure there is a good positive drop at the curb opening. A shallow slope seems to collect sand and debris, with the result that stormflows will keeping running along the curb and bypass the opening. The Filterra units have a good steep drop right at the curbline, so sediment drops through into the unit. Try to mimic that design. Please send me your 90% designs when ready. I'm not sure of your SEPA status and DAHP review, please keep Heather informed on those requirements. Thank you, Bobb From: Hebe Bernardo [mailto:HBernardoC�Rentonwa.gov] Sent: Thursday, July 25, 2013 1:53 PM To: Nolan, Robert (ECY) Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Good afternoon, Attached please see 30-percent plans TIR for the Harrington Ave NE Green Connections Project Best regards, Hoag C. &=Ardo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 61 1055 S. Grady Way 15th Floor Renton, WA 98057 19: Direct Office 425.430.7264 A: Direct Fax 425.430.7241 ®: hbernardo(a)rentonwa.gov From: Nolan, Robert (ECY) [mailto:rno1461(abECY.WA.G0V] Sent: Thursday, July 25, 2013 1:42 PM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: Harrington Ave NE Green Connection Hi Hebe, Can you please send me what you have regarding the Harrington Ave NE Green Connection? I thought I had a predesign report that was submitted with the initial grant application but I can't find it, what I have has very little information—just a couple of figures with schematic drawings. If you have a complete predesign report you can send me for review, I sure appreciate it. Thank you, Bobb Nolan Stormwater Engineer Dept. of Ecology/SWRLID grants 425-649-7197 62 Hebe Bernardo From: Nolan, Robert (ECY) <rnol461@ECY.WA.GOV> Sent: Wednesday, August 07, 2013 11:55 AM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Follow Up Flag: Follow up Flag Status: Flagged Categories: Red Category Hi Hebe, I have reviewed your 30% plans/TIR for Harrington Green Connections. My only comment on your plans, you need a detail for the curb opening to the bioswales. Make sure there is a good positive drop at the curb opening. A shallow slope seems to collect sand and debris, with the result that stormflows will keeping running along the curb and bypass the opening. The Filterra units have a good steep drop right at the curbline, so sediment drops through into the unit. Try to mimic that design. Please send me your 90% designs when ready. I'm not sure of your SEPA status and DAHP review, please keep Heather informed on those requirements. Thank you, Bobb From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, July 25, 2013 1:53 PM To: Nolan, Robert (ECY) Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Good afternoon, Attached please see 30-percent plans TIR for the Harrington Ave NE Green Connections Project Best regards, ffobf C 801wlark yo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 63 2: Direct Office 425.430.7264 A: Direct Fax 425.430.7241 hbernardo U@rentonwa.goy r From: Nolan, Robert (ECY) [mailto:rno1461(abECY.WA.GCV1 Sent: Thursday, July 25, 2013 1:42 PM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: Harrington Ave NE Green Connection Hi Hebb, Can you please send me what you have regarding the Harrington Ave NE Green Connection? I thought I had a predesign report that was submitted with the initial grant application but I can't find it, what I have has very little information—just a couple of figures with schematic drawings. If you have a complete predesign report you can send me for review, I sure appreciate it. Thank you, Bobb Nolan Stormwater Engineer Dept. of Ecology/SWRLID grants 425-649-7197 64 Hebe Bernardo From: Nolan, Robert (ECY) <rnol461@ECY.WA.GOV> Sent: Thursday,July 25, 2013 2:27 PM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Thank you! I will review and let you know if I have any comments. Bobb From: Hebe Bernardo [mailto:HBernardo@Rentonwa.gov] Sent: Thursday, July 25, 2013 1:53 PM To: Nolan, Robert (ECY) Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Good afternoon, Attached please see 30-percent plans TIR for the Harrington Ave NE Green Connections Project Best regards, HOai C 90rZ4?,Wd0 Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 W: Direct Office 425.430.7264 Direct Fax 425.430.7241 hbernardoC(Drentonwa.gov qw Xa i xs1 From: Nolan, Robert (ECY) [mailto:rnol461@ECY.WA.GOV] Sent: Thursday, July 25, 2013 1:42 PM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: Harrington Ave NE Green Connection Hi Hebe, Can you please send me what you have regarding the Harrington Ave NE Green Connection? I thought I had a predesign report that was submitted with the initial grant application but I can't find it, what I have has very little information—just a couple of figures with schematic drawings. 65 If you have a complete predesign report you can send me for review, I sure appreciate it. Thank you, Bobb Nolan Stormwater Engineer Dept. of Ecology/SWRLID grants 425-649-7197 66 Hebe Bernardo From: Hebe Bernardo Sent: Thursday, July 25, 2013 1:53 PM To: 'Nolan, Robert (ECY)' Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Attachments: HarringtonAve_StormwaterDesignMemorandum_20130627_combined.pdf; HarringtonAve30percent_Drawings.pdf Good afternoon, Attached please see 30-percent plans TIR for the Harrington Ave NE Green Connections Project Best regards, Hoag C. 90=4rdo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 2: Direct Offce 425.430.7264 %-1,: Direct Fax 425.430,7241 ®: hbernardo(o)rentonwa.gov 4 From: Nolan, Robert (ECY) [mailto:rnol461@ECY.WA.GOV] Sent: Thursday, July 25, 2013 1:42 PM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: Harrington Ave NE Green Connection Hi Hebe, Can you please send me what you have regarding the Harrington Ave NE Green Connection? 1 thought I had a predesign report that was submitted with the initial grant application but I can't find it, what I have has very little information—just a couple of figures with schematic drawings. If you have a complete predesign report you can send me for review, I sure appreciate it. Thank you, Bobb Nolan Stormwater Engineer Dept. of Ecology/SWRLID grants 425-649-7197 67 Hebe Bernardo From: Nolan, Robert (ECY) <rnol461@ECY.WA.GOV> Sent: Thursday, July 25, 2013 1:42 PM To: Hebe Bernardo Cc: Khan, Heather(ECY) Subject: Harrington Ave NE Green Connection Hi Hebe, Can you please send me what you have regarding the Harrington Ave NE Green Connection? I thought I had a predesign report that was submitted with the initial grant application but I can't find it, what I have has very little information—just a couple of figures with schematic drawings. If you have a complete predesign report you can send me for review, I sure appreciate it. Thank you, Bobb Nolan Stormwater Engineer Dept. of Ecology/SWRLID grants 425-649-7197 68 Hebe Bernardo From: Hebe Bernardo Sent: Tuesday, March 18, 2014 3:29 PM To: 'Nolan, Robert (ECY)' Cc: Khan, Heather (ECY); Ronald Straka Subject: RE: Harrington Ave NE Green Connection Attachments: 90%Submittal Harrington Half Size FullSet (1).pdf Good afternoon, Attached please see 90-percent plans for Harrington Ave NE Green Connections Storm System Improvement Project. Please review and provide comments.Thanks a lot. Best regards, Hgad G' 1602z4rdo Civil Engineer III City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 9: Direct Office 425.430.7264 Direct Fax 425.430.7241 hbernardo(a)rentonwa.gov a From: Nolan, Robert (ECY) [mailto:rnol461(&ECY.WA.GOV] Sent: Wednesday, August 07, 2013 11:55 AM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: RE: Harrington Ave NE Green Connection Hi Hebe, I have reviewed your 30% plans/TIR for Harrington Green Connections. My only comment on your plans, you need a detail for the curb opening to the bioswales. Make sure there is a good positive drop at the curb opening. A shallow slope seems to collect sand and debris, with the result that stormflows will keeping running along the curb and bypass the opening. The Filterra units have a good steep drop right at the curbline, so sediment drops through into the unit. Try to mimic that design. Please send me your 90% designs when ready. I'm not sure of your SEPA status and DAHP review, please keep Heather informed on those requirements. Thank you, 1 Hebe Bernardo From: Hebe Bernardo Sent: Tuesday, March 18, 2014 3:29 PM To: 'Nolan, Robert (ECY)' Cc: Khan, Heather(ECY); Ronald Straka Subject: RE: Harrington Ave NE Green Connection Attachments: 90%Submittal Harrington Half Size FullSet (1).pdf Good afternoon, Attached please see 90-percent plans for Harrington Ave NE Green Connections Storm System Improvement Project. Please review and provide comments.Thanks a lot. Best regards, ffoal iC BP,1z11`�O Civil Engineer III City of Renton ( Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor I Renton, WA 98057 V: Direct Office 425.430.7264 Direct Fax 425.430.7241 ®: hbernardo()rentonwa.gov From: Nolan, Robert (ECY) [rnailto:rno1461(cbECY.WA.GQV] Sent: Wednesday, August 07, 2013 11:55 AM To: Hebe Bernardo Cc: Khan, Heather(ECY) Subject: RE: Harrington Ave NE Green Connection Hi Hebe, I have reviewed your 30% plans/TIR for Harrington Green Connections. My only comment on your plans, you need a detail for the curb opening to the bioswales. Make sure there is a good positive drop at the curb opening. A shallow slope seems to collect sand and debris, with the result that stormflows will keeping running along the curb and bypass the opening. The Filterra units have a good steep drop right at the curbline, so sediment drops through into the unit. Try to mimic that design. Please send me your 90% designs when ready. I'm not sure of your SEPA status and DAHP review, please keep Heather informed on those requirements. Thank you, i Bobb From: Hebe Bernardo [mailto:HBernardo(cbRentonwa.govI Sent: Thursday, July 25, 2013 1:53 PM To: Nolan, Robert (ECY) Cc: Khan, Heather(ECY) Subject: RE: Harrington Ave NE Green Connection Good afternoon, Attached please see 30-percent plans TIR for the Harrington Ave NE Green Connections Project Best regards, ffohi C Bolvlardo Civil Engineer II City of Renton I Public Works Department I Surface Water Utility 1055 S. Grady Way 15th Floor Renton, WA 98057 9: Direct Office 425.430.7264 C: Direct Fax 425.430.7241 E�: hbernardo(a)rentonwa.gov t From: Nolan, Robert (ECY) [mailto:rno1461C@ECY.WA.GOV] Sent: Thursday, July 25, 2013 1:42 PM To: Hebe Bernardo Cc: Khan, Heather (ECY) Subject: Harrington Ave NE Green Connection Hi Hebe, Can you please send me what you have regarding the Harrington Ave NE Green Connection? I thought I had a predesign report that was submitted with the initial grant application but I can't find it, what I have has very little information—just a couple of figures with schematic drawings. If you have a complete predesign report you can send me for review, I sure appreciate it. Thank you, Bobb Nolan Stormwater Engineer Dept. of Ecology/SWRLID grants 425-649-7197 2 Hebe Bernardo From: Hebe Bernardo Sent: Friday, May 16, 2014 1:59 PM To: H KHA461@ ECY.WA.GOV Subject: [Harrington Ave NE Stormwater Green Connections] Call for bids Attachments: 20140516135433046.pdf File attached. -----Original Message----- From: PDECopy Sent: Friday, May 16, 2014 1:55 PM To: Hebe Bernardo Subject: This E-mail was sent from "UtilitySthFloor" (Aficio MP 4000). Scan Date: 05.16.2014 13:54:32 (-0700) Queries to: pdecopV@rentonwa.gov i Hebe Bernardo From: Hebe Bernardo Sent: Friday, May 16, 2014 1:52 PM To: 'Nolan, Robert (ECY)'; Khan, Heather (ECY) Cc: Allen Quynn Subject: Harrington Ave NE Green Connection- Bid opening May 20 Good afternoon Heather and Bobb, The Harrington Ave NE Stormwater Green Connection Stormwater Improvement Project is ready to go to bid. All comments made by Bobb Nolan on the specs have been addressed.The project will be advertised for 3 weeks with the first week being May 20, 2014 and last day June 3, 2014. Bid opening is scheduled for June 10, 2014. The bid package will be available on the Builders Exchange Website after Tuesday, May 20, 2014. Here is the link to the website. http://www.bxwa.com/bxwa toc/pub/438.html I will be out of the office next week until May 27, 2014. If you have any questions related to the project, please contact Allen Quynn (cc on this email as a courtesy) at 425-430-7247 or by email at aguynn@rentonwa.gov Thank you and please let me know if you have any questions. 1 CAG-14-079 CITY OF RENTON CALL FOR BIDS Sunset Community Low Impact Development Retrofit Stormwater Green Connection: Harrington Ave NE and Harrington Ave NE Water Main Replacement Project SWP-27-3635,WTR-27-3635 Sealed bids will be received until 3:30 p.m.,Tuesday,June 10, 2014, at the City Clerk's office,7th floor, and will be opened and publicly read in Conference Room 511 on the 5th floor, Renton City Hall, 1055 South Grady Way, Renton WA 98057. The work to be performed within 90 working days from the date of commencement under this contract shall include, but not be limited to: Roadway,sidewalk,storm drainage and water improvements to Harrington Ave NE between NE 16th Street and NE 10th Street.Construction surveying,staking,and as-builts,traffic control,installing and maintaining erosion control, installing the new storm system including approximately 1,800 feet of 12-inch and 18-inch CPEP pipe and 8-inch ductile iron pipe, 12 Type 2 catch basins and 12 Type 1 catch basins and 9 drain basin inlets, 9 water quality treatment bioretention stormwater facilities, temporary stormwater control, excavating existing roadway, removing and restoring asphalt pavement, removing and restoring concrete cub, gutter, sidewalk, and driveways, landscape and property restoration, placing geotextile, permeable base, permeable crushed surfacing, pervious concrete sidewalk, amended soils for rain gardens. Installation of approximately 895 linear feet of Class 52, 12- Inch and 8-inch Diameter Cement Lined Ductile Iron Water Pipe with Poly-wrap including fittings,valves, and fire hydrant assemblies, trench excavation, including removal of existing unsuitable material, stockpiling excavated material, and maintenance of existing utilities, removal and replacement of asphalt concrete pavement, asphalt overlay,concrete curbs,gutters, and driveways,testing, poly-pigging,disinfecting and flushing of water mains,and connecting to existing water mains,installing and maintaining adequate TESC measures and restoring all disturbed areas. It is anticipated that this project will be funded in part by the Washington State Department of Ecology's FY2012 Stormwater Retrofit and LID Competitive Grant Program. Neither the State of Washington nor any of its departments or employees are, or shall be, a party to any contract or any subcontract resulting from this solicitation for bids. The estimated project cost is$1,250,000 to$1,450,000. The City reserves the right to reject any and/or all bids and to waive any and/or all informalities. Bid documents will be available May 20, 2014. Plans, specifications, addenda, and the plan holders list for this project are available on-line through Builders Exchange of Washington, Inc., at http://www.bxwa.com. Click on "bxwa.com"; "Posted Projects", "Public Works", "City of Renton", "Projects Bidding". (Note: Bidders are encouraged to"Register as a Bidder,"in order to receive automatic email notification of future addenda and to be placed on the"Bidders List.") Questions about the project shall be addressed to: Hebe C. Bernardo, Public Works Dept., 1055 South Grady Way, Fifth Floor, Renton,WA,98057,or 425-430-7264,or hbernardo@rentonwa.gov. A certified check or bid bond in the amount of five percent(5%)of the total of each bid must accompany each bid. The City's Fair Practices,Non-Discrimination, and Americans with Disability Act Policies shall apply. Bonnie I.Walton,City Clerk Published: Daily Journal of Commerce May 20,2014 Daily Journal of Commerce May 27,2014 Daily Journal of Commerce June 3,2014 Hebe Bernardo From: Hebe Bernardo Sent: Wednesday, July 09, 2014 1:44 PM To: 'Khan, Heather(ECY)' Cc: Allen Quynn Subject: RE: Tribal contact information for Inadvertent Discovery Plan (IDP) Attachments: DiscoveryFormTemplate_PLB_City_Final.pdf Good morning Heather, Attached please see IDP for the Harrington Ave NE Stormwater Green Connections Improvement Project. Construction is scheduled to begin on July 22, 2014. Thank you and please let me know if you have any questions. Also, Allen Quynn (also included in this email) will be taking over the project during construction. Thank you and please let me know if you have any questions. From: Khan, Heather(ECY) [mailto:HKHA461Ca�ECY.WA.GOV] Sent: Tuesday, May 13, 2014 9:29 AM To: Hebe Bernardo Cc: Ellis, Liz (ECY) Subject: Tribal contact information for Inadvertent Discovery Plan (IDP) Hello Hebe, As per my long-winded voice mail message, below is a list of tribal contacts that you may use to fill in the Inadvertent Discovery Plan template. Also, as I indicated in my message, it would be easiest for you to sit down and make a list of staff that would want to be involved in the event an inadvertent discovery was made at your construction site. This would then help guide how you fill out the template. The template is really a tool (not a form) to help recipients to put a plan in place when the unexpected discovery occurs, so contractors know what to do and who to contact. Please let me know if you have any further questions or please feel free to contact Liz Ellis, Cultural Resources Coordinator at 360- 407-6429 or liz.ellis@ecy.wa.gov directly. Kindest regards, Heather Heather Khan Stormwater Grants & Restoration Specialist Department of Ecology Northwest Regional Office 3190- 160th Ave SE Bellevue, WA 98008-5452 P: 425-649-7003 From: Ellis, Liz (ECY) Sent: Tuesday, May 13, 2014 9:05 AM To: Khan, Heather (ECY) Subject: More tribal contact information 1 http://www.dahp.wa.gov/tribal-contact-information http://www.wsdot.wa.gov/tribal/TribaIContacts.htm Liz.Ellis Environmental Review Coordinator Water Quality Program, Ecology (360)407-6429 Office (360) 292-5442 Cell Liz.ellis@ecy.wa.gov 2 PLAN AND PROCEDURES FOR THE UNANTICIPATED DISCOVERY OF CULTURAL RESOURCES AND HUMAN SKELETAL REMAINS HARRINGTON AVE NE STORMWATER GREEN CONNECTIONS PROJECT, KING COUNTY WASHINGTON 1. INTRODUCTION The City of Renton intends to construct the Harrington Ave NE Stormwater Green- Connections Improvement Project. The purpose of this project is to install bioretention stormwater facilities, porous concrete sidewalks, and an 18-inch trunk system along Harrrington Ave NE from NE 16" St. to NE 10`h St. The project will also include the replacement of a water main from Glenwood Ave NE to NE 101h St. The following Inadvertent Discovery Plan (IDP) outlines procedures to follow, in accordance with state and federal laws, if archaeological materials or human remains are discovered. 2. RECOGNIZING CULTURAL RESOURCES A cultural resource discovery could be prehistoric or historic.Examples include: • An accumulation of shell, burned rocks, or other food related materials, • Bones or small pieces of bone, • An area of charcoal or very dark stained soil with artifacts, • Stone tools or waste flakes (i.e. an arrowhead, or stone chips), • Clusters of tin cans or bottles, logging or agricultural equipment that appears to be older than 50 years, • Buried railroad tracks, decking, or other industrial materials. When in doubt, assume the material is a cultural resource. 3. ON-SITE RESPONSIBILITIES STEP 1: STOP WORK. If any employee, contractor or subcontractor believes that he or she has uncovered a cultural resource at any point in the project, all work adjacent to the discovery must stop. The discovery location should be secured at all times. STEP 2: NOTIFY MONITOR. If there is an archaeological monitor for the project, notify that person. If there is a monitoring plan in place, the monitor will follow its provisions. STEP 3: NOTIFY CITY'S PROJECT MANAGEMENT: Please edit the titles as necessary, and provide contact information for the RECIPIENT'S direct staff or consultants responsible for these roles. G Reci i is Project Manager: Alle J. Quynn, PE 425- 0-7247 aquynngrentonwa.gov Assigned Alternates: Assigned Project Manager Alternate: Ron Straka, PE 425-430-7248 rstrakakrentonwa.gov The Project Manager will make all other calls and notifications. If human remains are encountered, treat them with dignity and respect at all times. Cover the remains with a tarp or other materials (not soil or rocks) for temporary protection in place and to shield them from being photographed. Do not call 911 or speak with the media. 2 4. FURTHER CONTACTS AND CONSULTATION A. Recipient Project Manager's Responsibilities: • Protect Find: The Project Manager is responsible for taking appropriate steps to protect the discovery site. All work will stop in an area adequate to provide for the total security, protection, and integrity of the resource. Vehicles, equipment, and unauthorized personnel will not be permitted to traverse the discovery site. Work in the immediate area will not resume until treatment of the discovery has been completed following provisions for treating archaeological/cultural material as set forth in this document. Direct Construction Elsewhere On-site: The Project Manager may direct construction away from cultural resources to work in other areas prior to contacting the concerned parties. • Project manager will contact DAHP. B. Recipient CR/ENV/NR Program Manager's Responsibilities: • Identify Find: The CR/ENV/NR Program Manager(or a CR Specialist if so delegated), will ensure that a qualified professional archaeologist examines the find to determine if it is archaeological. o If it is determined not archaeological, work may proceed with no further delay. o If it is determined to be archaeological, the CR/ENV/NR Manager or CR Specialist will continue with notification. o If the find may be human remains or funerary objects, the CR/ENV/NR Manager or CR Specialist will ensure that a qualified physical anthropologist examines the find. If it is determined to be human remains, the procedure described in Section 5 will be followed. • Notify DAHP: The CR/ENV/NR Program Manager(or a CR Specialist if so delegated) will contact the involved federal agencies (if any) and the Department of Archaeology and Historic Preservation(DAHP). • Notify Tribes: If the discovery may relate to Native American interests, the Manager or Specialist will also contact the project's Tribal Liaison, or, if the project is not assigned a Liaison, the Executive Tribal Liaison. General Contacts 3 Department of Archaeology and Historic Preservation: Dr. Allyson Brooks or State Historic Preservation Officer Rob Whitlam, Ph.D. 360-586-3066 Staff Archaeologist 360-586-3050 The Department of Archaeology and Historic Preservation will contact the interested and affected Tribes for a specific project. C. Further Activities • Archaeological discoveries will be documented as described in Section 6. • Construction in the discovery area may resume as described in Section 7. 5. SPECIAL PROCEDURES FOR THE DISCOVERY OF HUMAN SKELETAL MATERIAL Any human skeletal remains, regardless of antiquity or ethnic origin, will at all times be treated with dignity and respect. If the project occurs on federal lands (e.g., national forest or park, military reservation) the provisions of the Native American Graves Protection and Repatriation Act of 1990 apply, and the responsible federal agency will follow its provisions. Note that state highways that cross federal lands are on an easement and are not owned by the state. If the project occurs on non-federal lands, the City will comply with applicable state and federal laws, and the following procedure: A. Notify Law Enforcement Agency or Coroner's Office: In addition to the actions described in Sections 3 and 4, the Project Manager will immediately notify the local law enforcement agency or coroner's office. The coroner(with assistance of law enforcement personnel) will determine if the remains are human, whether the discovery site constitutes a crime scene, and will notify DAHP. Renton Police Department 425-430-7500 B. Participate in Consultation: Per RCW 27.44.055, RCW 68.50, and RCW 68.60, DAHP will have jurisdiction over non-forensic human remains. City of Renton personnel will participate in consultation. 4 C. Further Activities: • Documentation of human skeletal remains and funerary objects will be agreed upon through the consultation process described in RCW 27.44.055, RCW 68.50, and RCW 68.60. • When consultation and documentation activities are complete, construction in the discovery area may resume as described in Section 7. 6. DOCUMENTATION OF ARCHAEOLOGICAL MATERIALS Archaeological deposits discovered during construction will be assumed eligible for inclusion in the National Register of Historic Places under Criterion D until a formal Determination of Eligibility is made. City of Renton staff will ensure the proper documentation and assessment of any discovered cultural resources in cooperation with the federal agencies (if any), DAHP, affected tribes, and a contracted consultant (if any). All prehistoric and historic cultural material discovered during project construction will be recorded by a professional archaeologist on cultural resource site or isolate form using standard techniques. Site overviews, features, and artifacts will be photographed; stratigraphic profiles and soil/sediment descriptions will be prepared for subsurface exposures. Discovery locations will be documented on scaled site plans and site location maps. Cultural features, horizons and artifacts detected in buried sediments may require further evaluation using hand-dug test units. Units may be dug in controlled fashion to expose features, collect samples from undisturbed contexts, or interpret complex stratigraphy. A test excavation unit or small trench might also be used to determine if an intact occupation surface is present. Test units will be used only when necessary to gather information on the nature, extent, and integrity of subsurface cultural deposits to evaluate the site's significance. Excavations will be conducted using state-of-the-art techniques for controlling provenience. Spatial information, depth of excavation levels, natural and cultural stratigraphy,presence or absence of cultural material, and depth to sterile soil, regolith, or bedrock will be recorded for each probe on a standard form. Test excavation units will be recorded on unit-level forms, which include plan maps for each excavated level, and material type, number, and vertical provenience (depth below surface and stratum association where applicable) for all artifacts recovered from the level. A stratigraphic profile will be drawn for at least one wall of each test excavation unit. Sediments excavated for purposes of cultural resources investigation will be screened through 1/8-inch mesh, unless soil conditions warrant '/-inch mesh. 5 r All prehistoric and historic artifacts collected from the surface and from probes and excavation units will be analyzed, catalogued, and temporarily curated. Ultimate disposition of cultural materials will be determined in consultation with-the federal agencies (if any), DAHP, and the affected tribes. Within 90 days of concluding fieldwork, a technical report describing any and all monitoring and resultant archaeological excavations will be provided to the Project Manager, who will forward the report to the [RECIPIENT] Cultural/Environmental/Natural Resources Program for review and delivery to the federal agencies (if any), SHPO, and the affected tribe(s). If assessment activity exposes human remains (burials, isolated teeth, or bones), the process described in Section 5 above will be followed. 7. PROCEEDING WITH CONSTRUCTION Project construction outside the discovery location may continue while documentation and assessment of the cultural resources proceed. A professional archaeologist must determine the boundaries of the discovery location. In consultation with DAHP and any affected tribes, the Recipient Project Manager and CR/ENV/NR Program staff will determine the appropriate level of documentation and treatment of the resource. If there is a federal nexus, Section 106 consultation and associated federal laws will make the final determinations about treatment and documentation. Construction may continue at the discovery location only after the process outlined in this plan is followed and the City of Renton, DAHP, any affected tribes, Ecology(and the federal agencies, if any) determine that compliance with state and federal laws is complete. 8. RECIPIENT RESPONSIBILITY The RECIPIENT is responsible for developing an IDP. The IDP must be immediately available by request by any party.An IDP must be immediately available and be implemented to address any discovery. 6 WASHINGTON STATE DEPARTMENT OF ECOLOGY WATER QUALITY PROGRAM PROGRESS REPORT FORM Funding Source: ❑ 319 ❑ Centennial ❑ DIF ❑ Revolving Fund ❑ Reclaimed Water ® Stormwater Grant/Contract/Loan Number: G1200545 Project Title: Harrington Avenue NE Green Connection Project Period: July 1, 2012 —September 30, 2015 Recipient Organization: City of Renton Recipient Project Manager: Hebe C. Bernardo Reporting Period: April 1, 2013 —June 30, 2014 Date This Form Was Prepared: July 8, 2014 Ecology Contacts: Regional Project Manager: Heather Khan Financial Manager: Tracy Farrell Funding: Total Eligible Cost: $1,217,333 Total Ecology Award: $913,000 Total Expenditures to Date: $92,413.97 Task and Milestone Achievements (for current reporting period only) Task 1 —Project Administration/Management The City completed tasks related to project management, including scheduling and project administration. City staff prepared and submitted to DOE progress report No 7. for the January 1, 2014 —June 30,2014 reporting period. Task 2 —Design Plans and Specifications Design consultant, CH2MHILL. completed 100% design plans and specifications for the project. City prepared bid document for bidding. Task 3 —(title) N/A Task 4—(Construction) Project awarded by City Council on June 16, 2014 to lowest responsive responsible bidder,Northwest Cascade in the amount of$1,101,142.55. Project construction is expected to begin on July 29, 2014. 1 Tasks/Milestones not achieved and why None noted Potential Future Challenges to Performance (time delays, staff changes, etc.) None noted General Comments List the cumulative totals for all numerically measurable accomplishments for this calendar year (Example: amount of riparian area planted, length of fencing installed, technical assistance, conservation plans, etc) N/A Verification for State Revolving Fund Loan Recipients Only: ❑ By checking this box we verify that we are in compliance with all the requirements as outlined in our funding agreement(s) with the Department of Ecology. This includes but is not limited to: • The Davis-Bacon Act, 29 CFR (If applicable) • Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients) • The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33 (Pertaining to recipients that had a signed funding agreement(s) with Ecology on or after August 26, 2010) 2