HomeMy WebLinkAboutSWP273658(8) PUBLIC WORKS DEPARTMENT �,TY OF
- -_-°- 'Renton O---R
M E M O R A N D U M
DATE: January 17, 2017
TO: Li Li-Wong, Records Management Coordinator
FROM: Kristina Lowthian, Surface Water Utility EngineeK1\1
SUBJECT: CAG-12-152, Adden #3-16, Amendment No. 2 [FINAL] Grant
No. G1200544 between WA Department of Ecology and City
of Renton regarding the Sunset Terrace Regional Stormwater
Facility Project
The attached document is the fully executed signed copy of CAG-12-152, Adden #3-16,
Amendment No 2. [FINAL] Grant No. G1200544 between WA Department of Ecology and City of
Renton regarding the Sunset Terrace Regional Stormwater Facility Project, for your permanent
record file.
Attachment
cc: Ron Straka,Surface Water Utility Engineering Manager
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3658 Sunset Regional SW Facility\1003 City
Corr\G ra nt_a me nd me nt2_to_City_Cle rk.docx\K Lcv
CAG-12-152, Adden #3-16
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 2 [FINAL]
TO
GRANT NO. G 1200544
BETWEEN THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF RENTON
PURPOSE: To amend the Agreement between the state of Washington Department of Ecology,
hereinafter referred to as `DEPARTMENT,' and the City of Renton, hereinafter
referred to as `RECIPIENT,' for the Sunset Terrace Regional Stormwater Facility
project.
IT IS MUTUALLY AGREED the agreement is amended as follows:
The Total Project Cost and Total Eligible Cost of the Grant are decreased from$1,310,667 to
$767,314.58,the DEPARTMENT Share of the Grant is reduced by$407,514.06 from$983,000
to $575,485.94,and the RECIPIENT share of the Grant is reduced by$135,838.36 from$327,667
to $191,828.64,based upon the final eligible cost of the project.
All other terms and conditions of the original Agreement including any Amendments remain in full force
and effect,except as expressly provided by this Amendment.
This Amendment is signed by persons who represent that they have the authority to execute this
Amendment and bind their respective organizations to this Amendment.
This Amendment is effective upon the signature date of the DEPARTMENT.
IN WITNESS WHEREOF:the parties have signed this Amendment.
State of Washington City of Renton
Department of Ecology By
By
4/� iZ �� Liz�� lb
Signature Date Signature
OF R EN
. eather R.Bartlett Denis Law �Cy �•��"""""�a,,,TOy%��
Water Quality Program Manager Mayor
' � " SEAL = * =
Approved as to form only. Attest: �o
Assistant Attorney General J son Pbkh, C't } p`'lijn,,,,000 <<o
STATE o�
� � 9
�k't 1889��y
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600 •360-407-6000
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
December 27, 2016 RECEIVED
Ms. Kristina Lowthian, Surface Water Utility Engineer JAN 0 4 2017
1055 South Grady Way
Renton, WA 98057 utility Systerns
Re: Statewide Stormwater Grant Program
Grant No. G 1200544, Amendment No. 2 [FINAL]
Sunset Terrace Regional Stormwater Facility
Dear Ms. Lowthian:
Enclosed is a signed original of Amendment No. 2 [FINAL] to the above-referenced grant
between the Department of Ecology and the City of Renton for the Sunset Terrace Regional
Stormwater Facility project.
If you have any questions,please contact me at sean.mellon2ecy.wa.agov or(360) 407-6570.
Sincere
Sean Mellon
Financial Manager
Water Quality Program
Enclosure
® 18 `�
%amm CAG-12-152, Adden #3-16
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 2 [FINAL]
TO
GRANT NO. G 1200544
BETWEEN THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF RENTON
PURPOSE: To amend the Agreement between the state of Washington Department of Ecology,
hereinafter referred to as `DEPARTMENT,' and the City of Renton, hereinafter
referred to as `RECIPIENT,' for the Sunset Terrace Regional Stormwater Facility
project.
IT IS MUTUALLY AGREED the agreement is amended as follows:
The Total Project Cost and Total Eligible Cost of the Grant are decreased from$1,310,667 to
$767,314.58,the DEPARTMENT Share of the Grant is reduced by$407,514.06 from$983,000
to$575,485.94,and the RECIPIENT share of the Grant is reduced by$135,838.36 from$327,667
to$191,828.64,based upon the final eligible cost of the project.
All other terms and conditions of the original Agreement including any Amendments remain in full force
and effect,except as expressly provided by this Amendment.
This Amendment is signed by persons who represent that they have the authority to execute this
Amendment and bind their respective organizations to this Amendment.
This Amendment is effective upon the signature date of the DEPARTMENT.
IN WITNESS WHEREOF: the parties have signed this Amendment.
State of Washington City of Renton
Department of Ecology By
By
Signature Date Signature
'{Heather R. Bartlett Denis Law �•��� "RD��''%
Water Quality Program Manager Mayor
* SEAL __
Attest: A W
Approved as to form only. 1� 7 R
Assistant Attorney General it
son eth, C't �D�Sp`' `'
''�h;*ORA,ED SO
ADMINISTRATIVE SERVICES DEPT. p Q City,of Y
City Clerk Office t
M E M O R A N D U M
DATE: December 8, 2016
TO: Kristina Lowthian, PW—Utilities
FROM: Li Wan Li-Wong, Records Management Coordinator
SUBJECT: CAG-12-152, Adden #3-16, WA Department of Ecology/Sunset
Terrace Regional Stormwater Facility Project
The attached original documents have been signed by City officials and are being
returned to you for the other parties to fill out the signature page. When you receive
the fully executed document, please forward a signed original to the City Clerk's office
for our permanent record file.
This matter will be on a periodic call-up schedule to remind you of this requirement until
our office receives the fully executed document.
Thankyou!
RECE1 QED
Attachments DFC 12 2016
Utility Systems
O
Denis Law Mayor
Public Works Department -Gregg Zimmerman, P.E.,Administrator
December 13, 2016
Mr. Sean Mellon
Financial Manager
Department of Ecology
P.O. Box 47600
Olympia, WA 98504-7600
RE: STATEWIDE STORMWATER GRANT PROGRAM, AMENDMENT NO. 2 [FINAL] GRANT NO.
G1200544, SUNSET TERRACE REGIONAL STORMWATER FACILITY
Dear Mr. Mellon:
Attached are three original amendments signed by Mayor Denis Law for Amendment No. 2 [FINAL]
Grant No. G1200544, of the Sunset Terrace Regional Stormwater Facility project.
Please send an email confirming your receipt of these documents to koowthian@rentonwa.gov. Once
the originals are fully executed by the Department of Ecology, return one original to me for the City's
records.
If you have any questions, please contact me at 425-430-7249 or by email.
Sincerely,
Kristina Lowthian
Surface Water Utility Engineer
Attachments
cc: Ronald Straka,P.E.,Surface Water Utility Engineering Manager
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3658 Sunset Regional SW Facility\1200 DOE Grant
Agreement\Amendment No.2\Amendment Transmittal LTR_121216.doc\KLcv
1055 South Grady Way, Renton,WA 98057• rentonwa.gov
PUBLIC WORKS DEPARTMENT CITY oa
M E M O R A N D U DATE:L
NAME
IAIJDATE
DATE: December 6, 2016 -r ?
TO: Denis Law, Mayor ,
FROM: Gregg Zimmerman, Administrator .N -
STAFF CONTACT: Ron Straka, Surface Water Utility Manager, x7248
SUBJECT: Sunset Terrace Regional Stormwater Facility -Statewide
Stormwater Grant Program Grant No. G1200544,
Amendment No. 2 to CAG-12-152 with the State of
Washington Department of Ecology
Please sign the attached three originals of Amendment No. 2 to CAG-12-152 for
Statewide Stormwater Grant Program Grant No. G1200544 with the State of
Washington Department of Ecology (Ecology) for the Sunset Terrace Regional
Stormwater Facility project.
In 2012, Ecology awarded a grant for $1,310,667 to the Surface Water Utility for the
design, permit, and construction of the Sunset Terrace Regional Stormwater Facility
project. The total grant amount included $983,000 of grant funds and $327,667 of City
matching funds.
The project installed storm system improvements, two bioretention cells and an
infiltration system within the property the City purchased for the Sunset Neighborhood
Park in Sunset/Highlands redevelopment area. The bioretention cells were designed to
integrate with a future City park and will provide enhanced water quality treatment and
infiltration for pollution generating impervious surface where no treatment existed
previously. The total eligible project costs the Surface Water Utility claimed for the
grant were $767,314.58.
Amendment No. 2 will allow the Department of Ecology to close out the grant by
decreasing the total grant amount so it equals the total eligible project costs claimed by
the city. The total project costs for the grant will be decreased from $1,310,667 to
$767,314.58, a reduction of$543,352.42. The final amount of Ecology grant funds
received for the project was $575,485.94 and the matching funds provided by the City
for the project was $191,828.64.
Denis Law,Mayor
Page 2 of 2
December 6,2016
Construction of the project was completed in 2015. The City has been reimbursed for all
grant eligible project costs by the Department of Ecology.
Please return the three signed originals of the Amendment to Kristina Lowthian and she
will send them to Ecology for their signatures. Once signed by the Department of
Ecology, the City will receive one signed original for our records.
Attachments
cc: Lys Hornsby,Utility Systems Division Director
Hai Nguyen,Senior Finance Analyst
Kristina Lowthian,Surface Water Engineer
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3658 Sunset Regional SW
Facility\1200 DOE Grant Agreement\Amendment No.2\SUnset_Grant_Amendment Memo to Mayor.doc\KLtp
PUBLIC WORKS DEPARTMENT CITY of
--`Renton ---R
M E M O R A N D U M
DATE: December 6, 2016
TO: Denis Law, Mayor
FROM: Gregg Zimmermfr`!Iinistrator
STAFF CONTACT: Ron Straka, Surface Water Utility Manager, ext. 7248
SUBJECT: Sunset Terrace Regional Stormwater Facility- Statewide
Stormwater Grant Program Grant No. G1200544,
Amendment No. 2 to CAG-12-152 with the State of
Washington Department of Ecology
Please sign the attached three originals of Amendment No. 2 to CAG-12-152 for
Statewide Stormwater Grant Program Grant No. G1200544 with the State of
Washington Department of Ecology (Ecology) for the Sunset Terrace Regional
Stormwater Facility Project.
In 2012 Ecology awarded a grant for $1,310,667 to the Surface Water Utility for the
design, permit and construction of the Sunset Terrace Regional Stormwater Facility
Project. The total grant amount included $983,000 of grant funds and $327,667 of City
matching funds.
The project installed storm system improvements, two bioretention cells and an
infiltration system within the property the City purchased for the Sunset Neighborhood
Park in the Sunset/Highlands redevelopment area. The bioretention cells were designed
to integrate with a future City park and will provide enhanced water quality treatment
and infiltration for pollution generating impervious surface where no treatment existed
previously. The total eligible project costs the Surface Water Utility claimed for the
grant were $767,314.58.
Amendment No. 2 will allow the Department of Ecology to close out the grant by
decreasing the total grant amount so it equals the total eligible project costs claimed by
the City. The total project costs for the grant will be decreased from $1,310,667 to
$767,314.58, a reduction of$543,352.42. The final amount of Ecology grant funds
received for the project was $575,485.94 and the City provided $191,828.64 in matching
funds for the project.
Denis Law,Mayor
Page 2 of 2
December 6,2016
Construction of the project was completed in 2015. The City has been reimbursed for all
grant eligible project costs by the Department of Ecology.
Please return the three signed originals of the Amendment to Kristina Lowthian and she
will send them to Ecology for their signatures. Once signed by the Department of
Ecology, the City will receive one signed original for our records.
Attachments
cc: Lys Hornsby,Utility Systems Division Director
Hai Nguyen,Senior Finance Analyst
Kristina Lowthian,Surface Water Engineer
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3658 Sunset Regional SW
Facility\1200 DOE Grant Agreement\Amendment No.2\Sunset_Grant_Amendment Memo to Mayor.doc\KLtp
• City Clerk's Division (Date Stamp)
CHECKLIST FOR
• AMENDED CONTRACTS
Please return to the City Clerk's Division ***View Policy 250-02 for more information***
SPECIFICATIONS OF CONTRACT
TYPE OF DOCUMENT: ❑1 Contract/Agreement Lease Permit
TYPE OF AMENDMENT: Addendum Change Order
Amendment/CO/WO#: #2 to the City Clerk's CAG#: 12-152
Contractor Name: Washington State Department of Ecology
Amendment Description: Decrease final grant amount by $543,352.42, from $1,310,667 to $767,314.58
CONTACT INFORMATION
Signing Authority: Denis Law, Mayor
This is the name of the person(s)signing the contract
The Following Ppl. Must Attest: Jason A. Seth, CIVIC, City Clerk ❑ Lawrence J. Warren, City Attorney
Please be sure to add the CORRECT signature blocks for each person signingM
Staff Name & Ext.: Kristina Lowthian x 7249, Teresa Phelan, x7332 Dept./Division: Utilities
The name of the person who will receive the completed contract
EXPIRATION DATE:November 30, 2015 LL]
DATE MUST MATCH DATE IN CONTRACTH If no actual date,please provide estimate—information is required by Eden.
FISCAL IMPACT
AGREEMENT CLASS: Payable,Vendor#: Receivable F0 Grant 1-1 Misc. (no$$)
TOTAL AMOUNT OF THIS AGREEMENT: -$543,352.42
ITEMS TO INCLUDE/CONFIRM/SUBMIT
3
❑E 214ign"Originals OR ❑ 1 Signed Original Legal Review (Not needed if:Change Order OR Extending Date)
(You will receive one signed (You will receive on electronic
orig.back) copy back via email) Insurance is Current (if not, include with submission)
NOTE:Work Orders and Change Orders only require ONE original.
DATE OF COUNCIL APPROVAL(ifapplicable)
FOR CLERKS OFFICE USE ONLY
Cindy Deputy Approved: 8 Vendor#
Copies of Minutes Included: Ins Info Current/Provided
❑ Sandi Mayors Signature Needed: Yes No H Atty Approval
Date Completed/Returned: Sig Authority Correct
❑ Li Electronic Print Doc Dated
SAVE PRINT
Ronald Straka
From: Shane Moloney
Sent: Wednesday, November 30, 2016 4:16 PM
To: Ronald Straka
Cc: Teresa Phelan; Kristina Lowthian
Subject: RE: Sunset Terrace Regional Stromwater Facility Ecology Grant Agreement Amendment
No. 2
This amendment is approved as to legal form.
Thanks,
Shane Moloney
(425)430-6487
From: Ronald Straka
Sent:Tuesday, November 29, 2016 4:11 PM
To: Shane Moloney<SMoloney@Rentonwa.gov>
Cc:Teresa Phelan <Tphelan@Rentonwa.gov>; Kristina Lowthian <KLowthian@Rentonwa.gov>
Subject:Sunset Terrace Regional Stromwater Facility Ecology Grant Agreement Amendment No. 2
Shane,
Attached is a Statewide Stormwater Grant Program Grant Agreement No. G1200544,Amendment No. 2 (Final) from the
Department of Ecology for the Sunset Terrace Regional Stormwater Facility Project. Please review and approve the
grant agreement amendment as to legal form, which is needed prior to requesting the Mayor to sign the amendment to
the agreement.
The project is completed and the final grant reimbursement amount has been received received from Ecology. The
grant agreement amendment is needed to revise the awarded grant funding amount to match the actual amount of
grant funding used for the project. Ecology has done this type of amendment on previous grant agreements when the
actual amount of grant funds expend were below the grant amount cited in the grant agreement. Once the grant
agreement amendment is approved, it will allow Ecology and the City to close out the project. The grant agreement
amendment form and content is the same as the grant amendment that you previously approved in October for the
Ecology grant agreement for the SW 7th Street Stormwater Retrofit Project.
Please contact me if you have any questions.
Thanks,
Ron Straka, P.E.
Surface Water Utility Engineering Manager
425-430-7248
i
STATE Off,
04 b 9
� m
1889
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600 •360-407-6000
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
November 16, 2016 RECEIVED
Mr. Ronald Straka, P.E. NOV 222016
City of Renton Utility Systems
1055 South Grady Way
Renton, WA 98057
Re: Statewide Stormwater Grant Program
Grant No. G1200544, Amendment No. 2 [FINAL]
Sunset Terrace Regional Stormwater Facility
Dear Mr. Straka:
Enclosed are three unsigned originals of Amendment No. 2 [FINAL] to the above-referenced
grant between the Department of Ecology and the City of Renton for the Sunset Terrace
Regional Stormwater project.
Please review and, if all is acceptable, have your signatory sign the enclosed three originals
of the amendment,then return all three to me. After Ecology's Water Quality Program
Manager, or designee, signs the amendment, one signed original will be returned to you.
If you have any questions,please contact me at sean.mellon@ecy.wa.gov or(360) 407-6570.
Sincere y,
i
Sean ellon
Financial Manager
Water Quality Program
Enclosures
® 18
I .
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 2 [FINAL]
TO
GRANT NO. G 1200544
BETWEEN THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF RENTON
PURPOSE: To amend the Agreement between the state of Washington Department of Ecology,
hereinafter referred to as `DEPARTMENT,' and the City of Renton, hereinafter
referred to as `RECIPIENT,' for the Sunset Terrace Regional Stormwater Facility
project.
IT IS MUTUALLY AGREED the agreement is amended as follows:
The Total Project Cost and Total Eligible Cost of the Grant are decreased from$1,310,667 to
$767,314.58,the DEPARTMENT Share of the Grant is reduced by$407,514.06 from$983,000
to$575,485.94,and the RECIPIENT share of the Grant is reduced by$135,838.36 from$327,667
to $191,828.64,based upon the final eligible cost of the project.
All other terms and conditions of the original Agreement including any Amendments remain in frill force
and effect,except as expressly provided by this Amendment.
This Amendment is signed by persons who represent that they have the authority to execute this
Amendment and bind their respective organizations to this Amendment.
This Amendment is effective upon the signature date of the DEPARTMENT.
IN WITNESS WHEREOF: the parties have signed this Amendment.
State of Washington City of Renton
Department of Ecology By
By
Signature Date Signature Date
Heather R. Bartlett Denis Law
Water Quality Program Manager Mayor
Approved as to form only.
Assistant Attorney General
STAT,Off,
o y
� x
WW Z
n
O
�y�1889�y
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600•360-407-6000
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
November 5, 2012
The Honorable Denis Law, Mayor
City of Renton
1055 S. Grady Way
Renton, WA 98057
Re: Harrington Avenue NE Green Connection
FY2012 Stormwater Grant Program—Proviso
Grant No. G1200545, FY 2012 Funding Cycle
Dear Mayor Law:
I am pleased to inform you that the grant agreement for the Harrington Avenue NE Green
Connection Project has been signed. A signed original of the agreement is enclosed for your
project files and future reference.
The grant provides $913,000 toward the project. We appreciate this opportunity to assist you
with financial and technical assistance. Ecology's Water Quality Program staff in Bellevue and
Lacey are available to assist you with your project.
If you have any questions or need additional information, please call Melisa Snoeberger,
Ecology's project manager, at 425-649-7047or Jennifer Holderman, Ecology's financial
manager, at 360-407-7196.
Sincerely,
Kelly Susewind, P.E.,P. .
Water Quality Program Manager
KS:JAH:mb
cc: Hebb C. Bernardo, City of Renton
Melisa Snoeberger, Ecology
,e 10
CAPITAL INVESTMENT PROGRAM
'2013 throughIf ,. .
Project Title: Sunset Terrace Regional Stormwater Facility Project: 26
Project Type: Development Project Number: u65492
Project Account Number: 427.475492.018.S95.38.63.000
Total Anticipated Project Cost: Current LOS Growth 100%
Project Description
The Sunset Terrace Regional Stormwater Facility project will provide stormwater flow control and water quality treatment to manage stormwater runoff from existing and future development,
as identified in the Surface Water Master Plan that was adopted as part of the Sunset Community Plan and Planned Action Environmental Impact Statement.The project will retrofit
approximately 3-acres of roadway from the Sunset Boulevard(a high-traffic major arterial)by providing flow control and enhanced and basic water quality treatment prior to discharging into
Johns Creek.The regional facility will consist of rain gardens,an Infiltration facility or a detention facility to provide stormwater quality treatment and flow control.The Sunset Terrace
Regional stormwater Facility project is partially funded by an Ecology FY2012 Statewide stormwater Grant Program-Proviso(SW12038)that was approved by the State Legislature in the 2012
Supplemental Capital Budget.
Summary of Progress: The Ecology Statewide stormwater Grant for the project has been approved by the State Legislature,a grant offer letter received from Ecology and the grant agreement
is scheduled to be approved and signed by November 2011.
Adjusted Estimated
CIP Expenditures&Resources Life to Date Budget Year end Adopted P r a j e c t e d Project
2011 2012 2012 2013 2014 1015 2016 2017 2018 Total
Expenditures:
Property Acquisition - - - - - - - - - -
Consultant Services - - - 275 20 - - - - 295
Major Maintenance - - - - - - - - - -
Construction - - - - 955 - - - - 955
Inspection - - - - - - - - - -
Project Management - - - 50 10 - - - - 60
Equipment Acquisition - - - - - - - - -
Contingencies - - - - - - - - - -
Total CIP Expenses - - - 325 985 - - - - 1,310
Resources:
User Fee - - - 20 59 - - - - 79
REET - - - - - - - - - -
Fuel Tax - - - - - - - - -
Utility Tax - - - - - - - - - -
Bond Proceeds - - - - - - - - - -
Operating - - - 46 163 - - - - 209
Grants/Contribution Received - - - 250 733 - - - - 983
Mitigation Funds Received - - - - - - - - - -
Grants/Contribution Anticipated - - - - - - - - -
Mitigation Funds Anticipated - - - - - - - - - -
Misc/Transfers - - - - - - - -Interest Income - - - 10 30 - - - - 39
Beginning Fund Balance - - - - - - - - - -
TotalCIP Resources - - - 325 1 985 - -
Balance Available/(Unfunded Needs) - - - f - - - - - - -
Adjusted Estimated
Impact on Operating Funds Life to Date Budget Year end Adopted P r o j e c t e d Project
2011 2012 2012 2013 2014 2015 1016 2017 1018 Total
Revenue Increase/Decrease - - - - - - - - - -
Expenditurelncrease/Decrease - - - - - - - - -Net Impact - - - - - - - - -
2013-2018 SurfaceWaterUtilityCIP.xls
SURFACE WATER UTILITY_2013-2018 CAPITAL IMPROVEMENT PROGRAM BUDGET _
2013-2018 New Grant Sources
PROJECTS_ Project 2012 2013 2014 2015 2016 2017 2018 TOTAL Grant
Acct. Adj _ Funding
TOTAL DEVELOPMENT PROJECTS # $3,534 $1,754 $7,371 $1,740 $2,280 $2,670 $1,970 $17,785
Storm System Improvement Projects $3,114 $1,604 $7,221 $1,600 $1,350 $2,520 1 $1,820 $16,115
Hardie Ave SW-SW 7th St Storm Storm System Ecology FY 2012 Statewide Stormwater Grant Program SW12040
Improvement and RetrofiitProject 475475 $1,000 $119 $4,981 $1,300 $350 $2,050 $8,800 $616 2013-2014
NE 5th St.&Edmonds Ave NE Storm System
Improvements 475485 $1,040 $760 $760
Lake Washington Blvd-Hawks Landing Storm System
Improvement Pro ect 475470 $114 $0
Harrington Ave NE Green Connections Stormwater Retrofit Ecology FY 2012 Statewide Stormwater Grant Program Proviso
Project 475490 $100 $340 $940 $1,280 $913 SW12039(2013-2014),Ecology Capacity Grant$69K 2012
Ecology FY 2011 Stormwater Retrofit and LID Grant Program
Rainier Ave Stormwater Retrofit Proect 475491 $860 _ _ $0 $644 Proviso SW11029(2013-2_0141__
Ecology FY 2012 Statewide Stormwater Grant Program Proviso
Sunset Terrace Regional Stormwater Facility 475492 $325 _ $985 _ $1 310 $983 SW12038(2013-2014
NE 10th ST&Anacortes Ave NE Detention Pond Retrofit Ecology FY 2011 Stormwater Retrofit and LID Grant Program
Project 475493 $60 $215 $276 $206 Proviso SW11028 2013-2014
Monroe Ave.NE&NE 2nd St.Infiltration System
Improvements 475494 $100' 300 $1,000 $1,400
SW 43rd St Storm Improvements _ _ $270 $500 $770
NE Sunset Blvd&Union Ave NE Storm System
Improvement Project 200 $700 $900
Oakesdale/SW 41at St.Culvert Replacement $320 $320
East Valley Road Storm System Improvements $300 $300
WSDOT reimbursements for project shared costs($14K in 2012),
$3K per year in 2013-2018 for CLC reimbursement per CAG-06-
S rin brook Ck.Wetland&Habitat Mitigation Bank 475119 $200 $150 $150 $140 $150 $150 $150 $890 $18 163 GCA-4894
Maplewood Creek Basin Storm System Improvements 475480 $200� $780 $780
Green River Ecosystem Restoration Projects 475295 $20 $0
TOTAL MAJOR MAINTENANCE $3,46 _$1 250 $2,450 $2 750 $610 $720 $620 $8 400
Small Drainage Problems Projects 475015 $360 $200 $200 $200 $200 $200 $200 $1,200
Maplewood Creek Sediment Facility Maintenance 475060 $60 $100 $100 $100 $300
King County Flood Control District(KCFCD)Sub-Regional
Opportunity Fund Grant($750K-$125K per year)+KCFCD CIP
Lower Cedar River Sedi_m_entMan_agement Project 475185 $600 $750 $2,050 $2,250 $210_ $220 $220 $5,700 $5,700 ILA $4,950K)for 2013-2018
Miscellaneous&Emergency Storm Projects 475405 $50 $50 $50 $50 - $50 $50 $50 $300
Lake Ave S/Rainier Ave S Storm System Replacement
Project 475445 $1,279 $0
FEMA Disaster No.1817-DR-WA Funds$765,451,State Disaster
Elliot S awning Channel 2009 FEMA Repair 475465 $955 $0 Funds$127,575(2012)
Madsen Creek Sedimentation Basin Cleaning475550 $100 $50 $50 $50 $50 $50' $50 $300
_- ty � $100 $600
Stormwater Facility Fencin Project 475499 $100 $100 $100 $100 $100
TOTAL PROGRAMS®ULATORY COMPLIANCE $723 $185 $210 $210 $210 $210 $410 $1,435
1 Surface Water Utility System Plan 475005 $53 $200 $200
2 Mosquito Abatement Program ffalbot Hill Area 475020 $50 $75 $100 $100 $100 $100 $100 $575 _
3 Stream Flow/Water Quality Monitoring Program 475080 $10 $10 $10 $10 $10 $10 $10 $60
5 Surface Water Utility GIS 475410 $100 $100 $100 $100 $100 $100 $100 $600
6 Storm Sys m Field Mapping-NPDES Permit 475455 $510 $0
TOTAL SURFACE WATER 421 FUND BUDGET $7,660 $3,189 $10,031 $4 700 $3 100 $3,600 $3 000 $27,620 $9,080
Note: Dollars are shown in 1000's
2,31
v3 i 2� I
23
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City of
Sanitary Sewer Rehabilitation 2012
and
Lake Washington Blvd Pipe Rehabilitation
W W P-27-3624
SWP-27-3618
CONTRACT DOCUMENT TABLE OF CONTENTS
Summary of Fair Practices Policy
Summary of Americans with Disability Act Policy
Scope of Work
Vicinity Map —
Instructions to Bidders
Call for Bids
*Proposal & Combined Affidavit&Certificate Form:
Non-Collusion
Anti-Trust Claims
Minimum Wage Form
*Dept. of Labor and Industies Certificate of Registration
*Bid Bond Form
*Schedule of Prices
:•Bond to the City of Renton
•:•Fair Practices Policy Affidavit of Compliance
•:•Contract Agreement (Contracts other than Federal -Aid FHWA)
Prevailing Minimum Hourly Wage Rates (New job classifications)
Statement of Intent to Pay Prevailing Wages
Affidavit of Prevailing Wages Paid
Special Provisions
Maps and Project Information
:�,4 u Cl eA U('1]fj .. �SvY\i
Documents mar ed s follows must be submitted at the time noted and must be executed by the
Contractor, President and Vice President or Secretary if corporation by-laws permit. All pages must
be signed. In the event another person has been duly authorized to execute contracts, a copy of the
corporation minutes establishing this authority must be attached to the bid document.
* Submit with Bid
Submit at Notice of Award
CITY OF RENTON
Public Works Department
1055 South Grady Way
Renton, Washington 98057
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STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600 •360-407-6000
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
November 5, 2012
The Honorable Denis Law, Mayor
City of Renton
1055 S. Grady Way
Renton, WA 98057
Re: Harrington Avenue NE Green Connection
FY2012 Stormwater Grant Program—Proviso
Grant No. G1200545,FY 2012 Funding Cycle
Dear Mayor Law:
I am pleased to inform you that the grant agreement for the Harrington Avenue NE Green
Connection Project has been signed. A signed original of the agreement is enclosed for your
project files and future reference.
The grant provides $913,000 toward the project. We appreciate this opportunity to assist you
with financial and technical assistance. Ecology's Water Quality Program staff in Bellevue and
Lacey are available to assist you with your project.
If you have any questions or need additional information, please call Melisa Snoeberger,
Ecology's project manager, at 425-649-7047or Jennifer Holderman, Ecology's financial
manager, at 360-407-7196.
Sincerely,
Kelly Susewind, P.E., P. .
Water Quality Program Manager
KS:JAH:mb RECEIVED
cc: Hebe C. Bernardo, City of Renton NOV 0 8 2012
Melisa Snoeberger, Ecology
CITY OF RENTON
UTILITY SYSTEMS
i��1
STATES pn
7
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18 aDy
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600 •360-407-6000
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
November 5, 2012
The Honorable Denis Law, Mayor
City of Renton
1055 S. Grady Way
Renton, WA 98057
Re: Sunset Terrace Regional Stormwater Facility
FY2012 Stormwater Grant Program—Proviso
Grant No. G1200544, FY 2012 Funding Cycle
Dear Mayor Law:
I am pleased to inform you that the grant agreement for the Sunset Terrace Regional Stormwater
Facility Project has been signed. A signed original of the agreement is enclosed for your project
files and future reference.
The grant provides $983,000 toward the project. We appreciate this opportunity to assist you
with financial and technical assistance. Ecology's Water Quality Program staff in Bellevue and
Lacey are available to assist you with your project.
If you have any questions or need additional information,please call Melisa Snoeberger,
Ecology's project manager, at 425-649-7047or Jennifer Holderman, Ecology's financial
manager, at 360-407-7196.
Sincerely,
Kelly Susewind, P.E.,P.G.
Water Quality Program Manager
KS:JAH:mb
cc: Hebe C. Bernardo, City of Renton
Melisa Snoeberger, Ecology
,a i�A
STA7E,O�
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STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600 •360-407-6000
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
November 5, 2012
The Honorable Denis Law, Mayor
City of Renton
1055 S. Grady Way
Renton, WA 98057
Re: Sunset Terrace Regional Stormwater Facility
FY2012 Stormwater Grant Program—Proviso
Grant No. G1200544, FY 2012 Funding Cycle
Dear Mayor Law:
I am pleased to inform you that the grant agreement for the Sunset Terrace Regional Stormwater
Facility Project has been signed. A signed original of the agreement is enclosed for your project
files and future reference.
The grant provides $983,000 toward the project. We appreciate this opportunity to assist you
with financial and technical assistance. Ecology's Water Quality Program staff in Bellevue and
Lacey are available to assist you with your project.
If you have any questions or need additional information,please call Melisa Snoeberger,
Ecology's project manager, at 425-649-7047or Jennifer Holderman, Ecology's financial
manager, at 360-407-7196.
Sincerely,
,,,_Kelly Susewind, P.E.,P.G.
Water Quality Program Manager
KS:JAH:mb
cc: Hebb C. Bernardo, City of Renton
Melisa Snoeberger, Ecology
STATE
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O
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600 •360-407-6000
711 for Washington Relay Service • Persons with a speech disability can call 877-833-6341
October 2, 2012
Hebe Bernardo, P.E.
City of Renton
1055 S. Grady Way
Renton, WA 98057
Re: Fiscal Year 2012 Statewide Stormwater Grant Program
Ecology Agreements:
G1200555—SW 7" Street Stormwater Retrofit Project
G1200560—NE loth St. and Anacortes Ave. NE Detention Pond Retrofit
Dear Ms. Bernardo:
Enclosed are three unsigned copies of the above-referenced agreements between the Department
of Ecology and the City of Renton.
Please review the enclosed agreements, including the project scope of work and budget for each
project. If all is acceptable, have the signatory sign each of the originals. Once signed return all
copies of each agreement to me for final signature by our Water Quality Program Manager. I
will return one, fully signed original of each agreement to you.
Also enclosed is a Signature Authorization form. Please complete a separate form authorizing
members of your staff to sign agreements, amendments, or payment requests.
If you have any questions,please call me at 360-407-6216.
Sincerely,
Iu�a, ��;l h,11 )
ia Brommer
Financial Manager _
Water Quality Program RECEIVED
Enclosures O C T 0 4 2012
CITY OF RENTON
UTILITY SYSTEMS
Denis Law City Of o
Mayor US�1
•
! + +
INV
Public Works Department-Gregg Zimmerman P.E.,Administrator
October 25, 2012
Ms. Jennifer Holderman
WA State Department of Ecology
Water Quality Program, FMS
P.O. Box 47600
Olympia, WA 98504-7600
RE: FISCAL YEAR 2012 STATEWIDE STORMWATER GRANT PROGRAM ECOLOGY
AGREEMENT NO. G1200544, SUNSET TERRACE REGIONAL STORMWATER
FACILITY AND AGREEMENT NO. G1200545, HARRINGTON AVE NE GREEN
CONNECTIONS
Dear Ms. Holderman:
Enclosed please find three signed original FY 2012 Stormwater Retrofit and LID Grant
Program — Proviso Funding Agreement for Grant Agreements #G1200544 and
#G1200545 between the State of Washington Department of Ecology (Ecology) and the
City of Renton and a completed Signature Authorization form for each agreement. Once
the agreements have been signed by the appropriate signatory from Ecology, please
return one signed original agreement for each grant to me.
If you have any questions, please contact Hebe Bernardo, Surface Water Utility
Engineer, at 425-430-7264 or by email at hbernardo@rentonwa.gov or me at
425-430-7248 or by email at rstraka@rentonwa.gov.
Thank you for your efforts in assisting the City in finalizing these funding agreements.
I look forward to working with you and Ecology's staff in the coming months on these
important water quality projects.
Sincerely,
Ronald J. Straka, PE
Surface Water Utility Engineering Supervisor
Enclosures
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-8889 Sunset Regional SW
Facility\1004 DOE Corr\transmittal letterl.doc/HCBtp
Renton City Hall • 1055 South Grady Way • Renton,Washington 98057 • rentonwa.gov
Dena oaw City Of
v �+
Public Works Department-Gregg Zimmerman P.E.,Administrator
October 25, 2012
Ms. Patricia Brommer
WA State Department of Ecology
Water Quality Program, FMS
P.O. Box 47600
Olympia, WA 98504-7600
RE: FISCAL YEAR 2011/2012 STATEWIDE STORMWATER GRANT PROGRAM
ECOLOGY AGREEMENT NO. G1200555, SW 7TH STREET STORMWATER RETROFIT
PROJECT AND AGREEMENT NO. G1200560, NE 10TH AND ANACORTE S AVE NE
DETENTION POND RETROFIT
Dear Ms. Brommer:
Enclosed please find three signed original FY 2011/2012 Stormwater Retrofit and LID
Grant Program —Proviso Funding Agreement for Grant Agreement#G1200555 and for
Grant Agreement#G1200560, between the State of Washington Department of Ecology
(Ecology) and the City of Renton and a completed Signature Authorization form for each
agreement. Once the agreements have been signed by the appropriate signatory from
Ecology, please return one signed original agreement for each grant to me.
If you have any questions, please contact Hebe Bernardo, Surface Water Utility
Engineer, at 425-430-7264 or by email at hbernardo@rentonwa.gov or me at
425-430-7248 or by email at rstraka@rentonwa.gov.
Thank you for your efforts in assisting the City in finalizing these funding agreements.
I look forward to working with you and Ecology's staff in the coming months on these
important water quality projects.
Sincerely,
Ronald J. Straka, PE
Surface Water Utility Engineering Supervisor
Enclosures
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3570 Hardie Ave SW-SW 7th St.
Storm System Improvement Project\2000 Grants\2001 DOE\DOE CORR\transmittal letter.doc/HCBtp
Renton City Hall • 1055 South Grady Way• Renton,Washington 98057 • rentonwa.gov
srere o,
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STATE OF WASHINGTON
DEPARTMENT OF ARCHAEOLOGY & HISTORIC PRESERVATION
1063 S. Capitol Way,Suite 106 • Olympia, Washington 98501
Mailing address: PO Box 48343 • Olympia, Washington 98504-8343
(360)586-3065 Fax Number(360)586-3067 • Website: www.dahp.wa.gov
November 30,2010
Ms. Ericka Conkling
City of Renton
1055 S Grady Way
Renton,WA 98057
In future correspondence please refer to:
Log: 091010-31-HUD-CDBG
Property: Sunset Terrace Redevelopment Subarea
Re: NO Adverse Effect
Dear Ms.Conkling:
Thank you for contacting the Washington State Department of Archaeology and Historic Preservation
(DAHP).The above referenced project has been reviewed on behalf of the State Historic Preservation
Officer under provisions of Section 106 of the National Historic Preservation Act of 1966(as amended)
and 36 CFR Part 800. My review is based upon documentation contained in your communication.
I concur that the current project as proposed will have"NO ADVERSE EFFECT'on National Register
eligible or listed historic and cultural resources. If additional information on the project becomes
available,or if any archaeological resources are uncovered during construction,please halt work-in the
area of discovery and contact the appropriate Native American Tribes and DAHP fqr further consultation.
Please note that DAHP requires that all historic property inventory and archaeological site forms be
provided to our office in PDF format on a labeled CD along with an unbound paper copy,For further
information please go to http://www.dahp.wa.gov/documents/CR_ReportPDF_Requirement.pdf.
Thank you for the opportunity to reviely and cor.u.irnt. If.you have any questions,please contact me.
Sincerely,
ussell Holter
Project Compliance Reviewer
(360)586-3533
russell.holter@dahp.wa.gov
I
TDEPARTMENT OF ARCHAEOLOGY& HISTORIC PRESERVATION
Ir Protect the Post,Shape the Future
ADMINISTRATIVE SERVICES DEPT. i
a c'n'°f00
w
City Clerk Office
M E M O R A N D U M
DATE: October 24, 2012 RECEIVED
TO: Hebe Bernardo, PW-Utilities
OCT 242012
FROM. Cynthia Moya, Records Management Specialist
L/ Utility Systems
SUBJECT: CAG-12-154— Department of Ecology(G1200560)
The attached three original documents have been signed by City officials and are being
returned to you for execution by other parties. When you receive the fully executed
documents, please forward a signed original to the City Clerk's office for our permanent
record file.
This matter will be on a periodic call-up schedule to remind you of this requirement until
our office receives the fully executed document.
Thank you!
hArecords specialist\correspondence &memos - cindy\contract ecology- need sigs.doc
ADMINISTRATIVE SERVICES DEPT. p City of
City Clerk Office
M E M O R A N D U M
DATE: October 24, 2012 RECEIVED
TO: Hebe Bernardo, PW-Utilities OCT 2 4 2012
FROM:,/,,I i��ynthia Moya, Records Management Specialist Systems
stems
v' Y
SUBJECT: CAG-12-152—Department of Ecology (G1200544)
The attached three original documents have been signed by City officials and are being
returned to you for execution by other parties. When you receive the fully executed
documents, please forward a signed original to the City Clerk's office for our permanent
record file.
This matter will be on a periodic call-up schedule to remind you of this requirement until
our office receives the fully executed document.
Thank you!
hArecords specialist\correspondence &memos - cindy\contract ecology- need sigs.doc
ADMINISTRATIVE SERVICES DEPT. Willp o city of
City Clerk Office
M E M O R A N D U M
DATE: October 24, 2012
RECEIVED
TO: Hebe Bernardo, PW-utilities OCT 2 4 2012
FROM: nthia Moya, Records Management Specialist Utility Systems
SUBJkT'.: "CA -12-151— Department of Ecology G1200545
p gY( )
The attached three original documents have been signed by City officials and are being
returned to you for execution by other parties. When you receive the fully executed
documents, please forward a signed original to the City Clerk's office for our permanent
record file.
This matter will be on a periodic call-up schedule to remind you of this requirement until
our office receives the fully executed document.
Thank you!
h:\records specialist\correspondence &memos - cindy\contract ecology - need sigs.doc
ADMINISTRATIVE SERVICES DEPT. 00000 11001
City
501�t�)Mulm
City Clerk Office *
M E M O R A N D U M
DATE: October 24, 2012 RECEIVED
TO: Hebe Bernardo, PW-Utilities OCT 2 4 2012
FROMf- A,� 4nthia Moya, Records Management Specialist
(� Utility Systems
SUBJECT: CAG-12-153— Department of Ecology(G1200555)
The attached three original documents have been signed by City officials and are being
returned to you for execution by other parties. When you receive the fully executed
documents, please forward a signed original to the City Clerk's office for our permanent
record file.
This matter will be on a periodic call-up schedule to remind you of this requirement until
our office receives the fully executed document.
Thankyou!
hArecords specialist\correspondence &memos - cindy\contract ecology- need sigs.doc
Hebe Bernardo
From: Hebe Bernardo
Sent: Friday, March 20, 2015 2:27 PM
To: H KHA461 @ ECY.WA.GOV
Subject: [Regional Stormwater Facility] TIR and cost estimate
Attachments: SunsetRegionalFacility_TIR_100_20150318.pdf; Su nsetTerrace_100%_Estimate_
20150318.pdf
Hi Heather. HAPPY FRIDAY!
Attached please see a copy of the final TIR and cost estimate for the project.The bid opening is scheduled for Tuesday at
2:30. 1 will let you know who is the low bidder and bid amount shortly after I find out.Thanks a lot for all your help in
this process and please let me know if you have any questions.
1
DEPARTMENT OF
ECOLOGY
State of Washington
CONSTRUCTION COMPLETION FORM
DECLARATION OF COMPLETION OF
STORMWATER POLLUTION CONTROL FACILITIES
A. Upon completion,and prior to the use of any project or portions thereof,a professional engineer shall complete
and sign this form,declaring that the project was constructed in accordance with the provisions of the
construction quality assurance plan and with the plans and specifications and major change orders reviewed and
accepted by the Department of Ecology(Ecology).
B. If a project is being completed in phased construction,a map shall be attached showing that portion of the project
to which the declaration applies.A declaration of construction must be submitted for each phase of a project as it is
completed.Additional declaration forms are available upon request from the Department of Ecology offices listed
below.
Please type or print legibly in ink.
PROJECT TITLE: Sunset Terrace Regional Stormwater Facility-Phase I(G1200544)
BRIEF DESCRIPTION OF PROJECT: Installed 2 biorention cells.389 LF of 12"and 18"CPEP storm pipe.93 LF of DI storm
2 Type 1 and 13 Type 2 catch basins.2.558 bioretention plants and approximately 500 LF of irrigation piping
NAME OF OWNER: City f Renton
ADDRESS: Located in right-of-way and City property bounded by NE loth St.,Harrington Ave NE and Sunset Lane NE.
DATE PROJECT OR PHASE COMPLETED: Constructed completed on 12121 15
ECOLOGY PLAN AND SPECIFICATION ACCEPTANCE DATE: 3113115 (Plans),3113/Specs)
I hereby declare that I am the project engineer of the above identified project and that said project was reviewed and
observed by me or my authorized agent in accordance with the provisions of the construction quality assurance plan.I
further declare that said project was,to the best of my knowledge and information,constructed and completed in
accordance with the plans and specification and major change orders reviewed and accepted by the Department of Ecology
and as shown on the owner's Record Drawings.
Date Signed:
City of Renton
Name of Engineering Firm
P.E.'s Seal Ron Straka
Name of PE Acknowledging Construction
1055 S.Grady Way
Mailing Address
Renton WA 98057
City State Zip
Engineer's Signature
Please return completed and signed form to the Department of Ecology office checked below.
❑ Southwest Regional Office ❑ Central Regional Office
Department of Ecology Department of Ecology
P.O.Box 47775 15 W.Yakima Ave.,Suite 200
Olympia,WA 98504-7775 Yakima,WA 98902-3401
® NW Regional Office ❑ Eastern Regional Office
Department of Ecology Department of Ecology
3190 1601h Ave.,S.E. N.4601 Monroe St.,Suite 202
Bellevue,WA 98008-5452 Spokane,WA 99205-1295
Rev 5111
Stormwater Treatment Facility
Operation and Maintenance (0&M) Manual
for:
Sunset Terrace Regional Stormwater Facility Project
(Grant No. G 1200544)
Located at:
Southside of NE 10th Street between Harrington Ave NE and Sunset Lane
NE
City of Renton
January 2016
Stormwater Treatment and Infiltration Facility
Operation and Maintenance (0&M) Manual
Table of Contents
I Contact Information
II Compliance with Renton Municipal Code
III. Preventative Measures to Reduce Maintenance Costs
IV. Safety
V. Description of Stormwater Management Facility and Special Maintenance Considerations
VI. Inspecting the Stormwater Management Facility
VII. Maintaining the Stormwater Management Facility
Appendices
Appendix A—Project Vicinity Map
Appendix B —As-Built Drawings
Appendix C — LID Technical Guidance Manual for Puget Sound — Appendix 4 (Maintenance of
Low Impact Development Facilities)
Stormwater Treatment and Infiltration Facility
Operation and Maintenance (0&M) Manual
I. Contact Information
Responsible for Maintenance:
(Bioretention Cell,Pipes/Structure): City of Renton, Public Works Dept.
Phone: (425)430-7400
Emergency Contact: Richard Marshall
Email: rwmarshall@rentonwa.gov
(Bioretention Cell Landscaping): Community Services Parks Planning and Natural Resources Division
Phone: (425)430-6600
Emergency Contact: Terrence Flatley
Email: tflatley@rentonwa.gov
II. Compliance with Renton Municipal Code
This Operations and Maintenance Manual has been developed to comply with the
requirements of Renton Municipal Code section 4-6-030 and the City Amendments to the
2009 King County Surface Water Design Manual.
III. Preventative Measures to Reduce Maintenance Costs
The most effective way to maintain a water quality and infiltration facilities is to prevent
the pollutants from entering the facility in the first place. Common pollutants include
sediment, trash & debris, chemicals, pet waste, runoff from stored materials, illicit
discharges into the storm drainage system (like car wash or pressure washing runoff) and
many others. A thoughtful maintenance program will include measures to address these
potential contaminants, and will save money and time in the long run. Key points to
consider in the maintenance program for the stormwater treatment facility and the
adjacent areas draining to it include:
■ Educate the public and adjacent tenants to be aware of how their actions affect water
quality, and how they can help reduce maintenance costs.
■ Keep adjacent areas, streets and gutters, and parking lots free of trash, debris, and
lawn clippings.
■ Ensure the proper disposal of hazardous wastes and chemicals.
■ Plan lawn and landscaping care to minimize the use of chemicals and pesticides.
■ Re-vegetate disturbed and bare areas to maintain vegetative stabilization.
■ Clean out the upstream components of the storm drainage system, including inlets,
storm sewers and outfalls.
■ Do not store materials outdoors (including landscaping materials) unless properly
protected from runoff
■ Close the covers on dumpsters to prevent liquids from leaking into the storm system.
IV. Safety
Never enter a confined space (outlet structure, manhole, etc.) without proper training and
equipment. A confined space should never be entered without at least one additional
person present.
If a toxic or flammable substance is discovered, leave the immediate area and call 911.
Potentially dangerous (e.g., fuel, chemicals, hazardous materials) substances found in the
areas must be referred to the local Fire Department immediately for response by the
Hazardous Materials Unit. The emergency contact number is 911.
If any hazard is found within the facility area that poses an immediate threat to public
safety, call 911 immediately.
Site-Specific Hazards
When performing inspections or maintenance, maintenance personnel should take
appropriate precautions when working in the right of way of Harrington Ave NE.
Maintenance personnel shall utilize appropriate traffic control plans approved by the
City's Traffic Operation Section.
V. Description of Stormwater Management Facility and Special Maintenance Considerations
Purpose:
The Sunset Terrance Regional Stormwater facility is designed to provide water quality
treatment and infiltration of runoff from 2.9 acres of existing impervious surface where
no treatment currently exists. Because the area draining to the facility is predominately
made up of a high use roadways and commercial parking lots, the stormwater runoff
contains large concentration of pollutants including heavy metals which are significant
contributors to the water quality problems in Johns Creek and Lake Washington located
downstream.
Design:
Biorention facilities can be narrow linear swales or flat irregularly shaped depressions
similar to a pond without standing water and are called cells. The Sunset Terrace
Regional Stormwater Facility consists of two bioretention cells and a gallery of
perforated drain pipe located below the cells that treat and infiltrate stormwater. The
bottom and the sides of the cells are planted with native vegetation. Below the bottom of
cells is an 18" thick biorention soil layer designed to have high porosity, high water
retention and increased permeability to enhance the available storage and infiltration
within the cell and along with the vegetation help to remove pollutants. Below the
bioretention soil is layer of mineral aggregate or gravel that provides additional storage
and helps to evenly distribute flows within the gallery. For additional treatment, a 12"
thick sand layer was installed below the gravel and just above the native soil interface.
Once stormwater drains through the biorention soil, gravel and sand treatment layer, it
infiltrates into the native material at the bottom of the cells. Because of its chemical
properties and infiltration rates, the native soil is also expected to provide removal of
pollutants from the stormwater. The bioretention cells are designed to infiltrate and treat
91% of the runoff volume through the biorention soil. When the infiltration capacity of
the biorention soil is exceeded and the water depth in Cell 1 ponds up to 6" in depth,
stormwater runoff will enter the underdrain pipe gallery and/or an overflow structure in
Cell 1 where it is conveyed to the storm system in Sunset Lane NE. For additional safety,
an emergency overflow also installed in Cell 1 is designed to bypass flows into the
downstream storm system in Sunset Lane NE should the cell outlet pipe becomes
clogged. A flow splitter installed upstream of biorention cell 1 consists of two internal
risers with orifices that are designed to bypass high flows into the storm system in NE
1 Oth Street prior to entering the cell.
VI. Inspecting The Stormwater Management Facility
The City of Renton Department of Public Works will be responsible for the inspection
and maintenance of the biorention cells. Inspection of the biorention swales shall be
performed once to twice annually depending on site conditions.
VII. Maintaining The Stormwater Management Facility
Stormwater management facilities must be properly maintained to ensure that they
operate correctly and provide the water quality treatment for which they were designed.
Routine maintenance performed on a frequently scheduled basis, can help avoid more
costly rehabilitative maintenance that results when facilities are not adequately
maintained. The maintenance requirements for biorention cells can be found in Appendix
4 of the 2012 Low Impact Development Technical Guidance Manual for Puget Sound
which is contained in Appendix C of this document. These requirements should be
updated to reflect changes and updates to the facility.
Routine Work-Biorention Cell
Maintenance of bioretention areas requires annual plant, soil and mulch layer
maintenance to ensure optimum infiltration, storage and pollutant removal capabilities.
Maintenance usually includes watering; sediment removal, pruning and removing dead
plant material, weed control, mulch replacement and trash and debris removal.
The Public Works Maintenance Services Division is responsible for the maintenance of
the underdrain piping, storm pipe, drain basins and catch basins and for any problem
associated with the infiltration of storm runoff through the biorention cell.
The Community Services Parks Planning and Natural Resources Division is responsible
the irrigation system and landscape maintenance which includes the vegetation and
mulch only.
APPENDIX A
PROJECT VICINITY MAP
ProjectMap
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Notes Legend
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• County Boundary
Other
City of Renton
512 0
APPENDIX B
AS-BUILT DRAWINGS
APPENDIX C
THE LID TECHNICAL GUIDANCE MANUAL FOR PUGET SOUND -
APPENDIX 4 (MAINTENANCE OF LOW IMPACT DEVELOPMENT
FACILITIES)
Technical Guidance Manual for_,:. uget Sound
IRE December 2012
PugetSound Partnership
Appendix Four
Maintenance of Low /rnp ct _
Development Facilities
The following provides two maintenance guidelines. The first is a general maintenance approach that includes
goals, objectives, support strategies, and responsibilities. The second is a more detailed maintenance manual
for bioretention and permeable pavement developed by the City of Seattle. The manual covers soils, plants, and
hardscape infrastructure (e.g., catch basins and pipes) for bioretention, and inspection and maintenance for
permeable pavement. Maintenance effort is based on levels of service acceptable for the location of the facilities
and the jurisdiction. An additional maintenance manual, developed by the City of Bellevue, is available at: tUlL.////
www.bellevuewa.gov/pdf/Utilities/Natural Drainage Practices.pdf.
A. Introduction
Maintenance of LID facilities is essential to ensure that designed stormwater management performance and
other benefits continue over the full life cycle of the installation. Some maintenance agreements and activities
associated with LID practices are similar to those performed for conventional stormwater systems; however, the
scale, location, and the nature of an LID approach will also require new maintenance strategies. The following
outlines typical maintenance goals and objectives,types of maintenance agreements, and training (WSU, AHBL.
PSAT, 2007).
1. Goals and Objectives
Many maintenance goals of LID facilities will be similar throughout the Puget Sound region. The following
provides a standard set of goals that can be added to or modified according to the specific physical settings and
needs of a local jurisdiction.
A. Flow Control and Drainage
• Maintain designed infiltration capacity (reduce total volume of surface flows) and flow attenuation of
facility (see Chapter 6 for guidelines on specific LID IMP's).
• Maintain designed detention capability to reduce peak flows (see Chapter 6 for guidelines on specific
LID IMP's).
• Safely convey design storm flows.
B. Water Quality Treatment
• Maintain designed infiltration and detention capability (see Chapter 6 for guidelines on specific LID
IMP's).
• Preserve soil and plant health and contact of storm flows with those plant soil systems.
maintenance of LID facilities 301
C. Safety and Emergency Vehicle Access
• Maintain adequate sight distances.
• Create signage for emergency vehicle access and facilities.
• Ensure sufficient carrying capacity for emergency vehicles on any permeable load-bearing surfaces.
D. Cost Effectiveness
• Maintain facilities for long-term, high quality performance at a cost that is equal to, or less than,
conventional systems
• Prevent expensive repair of large scale or catastrophic problems through continued routine
procedures.
E. Aesthetics
• Develop LID facilities as a landscape amenity as well as a stormwater management system.
F. Public Health
• Minimize potential for disease transmission and mosquito breeding by maintaining designed infiltration
capacity, storm flow conveyance, ponding depths, and dewatering rates.
& Community Participation
• Provide educational materials to homeowners and commercial property owners explaining the benefits,
function, and importance of community participation for the long-term performance of LID facilities.
2. Support Strategies
Effective measures to support and ensure quality maintenance of LID facilities include education, incentives,
and regulations. In order to provide the most effective maintenance programs, a variety of strategies should be
selected from the list below.
A. Education
• Simple, concise messages delivered throughout the project life cycle.
• Brochures explaining the functions, benefits, and responsibilities of facilities at transfer of deed.
• Information bulletins over public access channels.
• Community volunteers providing informal workshops.
• Ongoing involvement of developers with community groups.
• Training programs for those maintaining the systems.
B. Incentives
• Reduce stormwater utility fees for individual homeowners or commercial properties.
• Provide support for property owners with technical advice and materials, such as mulch and plants.
• Provide awards and recognition to innovative developers and communities that build and properly
maintain LID facilities.
C. Regulations
• Require maintenance plans and agreements prior to project approvals. These would include a list of all
proposed facilities, facility locations, a schedule of maintenance procedures, monitoring requirements,
if any, and an agreement that all subject properties are collectively liable for the ongoing maintenance
of the facilities.
• Mandate jurisdictional maintenance and additional taxes for funding.
• Require fines for corrective actions.
• State that maintenance responsibilities and liabilities are shared by all property owners for projects
with facilities designed to serve multiple properties or owned and/or maintained collectively.
• Require deed restrictions or covenants conveyed with deed for the full life cycle of all project types.
302 maintenance of LID facilities
� � 1
3 Maintenance Responsibilities
Low Impact Development facilities range in size and complexity. Accordingly, entities responsible for
maintenance should be appropriately matched to the tasks required to ensure long-term performance. An
individual homeowner may be able to reasonably maintain a rain garden, permeable driveway, or other small
facility; however, larger facilities are often maintained through private parties, shared maintenance agreements,
or the presiding jurisdiction. In addition, the use and ownership of properties can often help dictate the most
appropriate means of facility maintenance. Below are some general guidelines for the three primary categories
of maintenance responsibilities.
A. Property Owners
• Are usually responsible for small facilities located on an individual property.
• Require basic knowledge and understanding of how the system functions.
• Jurisdiction(s) can improve system function over time by offering basic training to property owners.
• Should know when to seek and where to find technical assistance and any additional information.
• Requirements for maintenance should be conveyed with deed.
• Failure to properly maintain LID facilities may result in jurisdictional liens.
B. Private Parties (e.g., landscape maintenance companies)
• Handle the widest range of LID projects in size and scope.
• Handle most commercial or multi-family properties. Copies of agreement may be required prior to
project approval.
• Unique maintenance agreements should be developed based on the scale, use, and characteristics of
the site and conservation areas as well as level of expertise of the property owner and the responsible
jurisdiction.
• Maintenance agreements can be between a variety of parties, such as individual homeowners,
property owner associations, or even jurisdictions.
• Outside groups responsible for maintenance should be trained in the design, function, benefits, and
maintenance of LID facilities.
• Recognize that LID integrated management practices require more frequent inspection than
conventional facilities.
• Third-party maintainers should provide documentation to the property owners of the type of
maintenance performed, a certificate of function, and any non-routine maintenance needs requiring
specialized corrective actions. Third-party maintainers or property owners may be required to submit
inspection results to the local jurisdiction.
• Jurisdictions may choose to provide an educational course for prospective maintenance parties and a
list of approved or recommended parties.
C. Jurisdictions
• Will handle most public LID infrastructure.
• Should be prepared to handle non-routine maintenance issues for a variety of facilities. Non-routine
maintenance may include, but is not limited to: replacing sections of permeable pavement, cleaning
clogged permeable pavement, cleaning under-drains, and replacing or repairing surface infrastructure,
such as pre-settling forebays, access grates, and monitoring structures.
• Maintain primarily large facilities, except for those requiring corrective action.
• Private LID facilities requiring corrective action may require a jurisdiction to hire a private party or use
their own staff to complete the work. Property owners should be billed for these expenses.
maintenance of LID facilities 303
i A A
MA
4. Inspections
Regular and appropriately timed inspections are necessary for the proper operation of LID facilities over the full
life cycle of the installation. Inspectors should be trained in the design and proper function and appearance of
LID practices. Inspections should be seasonally timed in order to achieve early detection, repair, and effective
use of staff time. These inspections should include the following.
• During Fall to clear debris and organic material from structures and prepare for impending storms.
• Early winter storm events to confirm proper flow control operation and to identify any erosion problems.
• Before major horticultural cycles (i.e., prior to weed varieties dispersing seeds).
• Any other regularly scheduled maintenance activities.
To ensure continuity and to better identify trends in the function of facilities, the same individual(s) should
inspect the same drainage area. Finally, LID facilities are integrated into the development landscape and willing
homeowners can provide frequent inspection and identification of basic problems with minimal training.
- ---------- --- ---
304 maintenance of LID facilities
'k
� .
tlJ r r
Table of Contents
/ u"w,ew — .......... ...................................................... ....... ............... .......................... ............................ ..... ... ' ' ........3
novwto Use This Manual .............................. —'............. ... ........................ ....... ...... ......................... � '-»
IIIamContacts .--' ......... ............'-- ................... ......... ...... ....... —.A
List of TaNes
Table I Landscape and Vegetation Manual —^
Table — /
TableIII -------. — .---------------' --.................................n
Table IV.Porous Pavement Manual......... ....... ........ --_-- -- ' .... ... — m
rablevom, slemeots---. .----- .------- m
Table VI.Infiltration....... —...................................... ......................... .......... o
Table vn Safety,Spill Prevention and Response,and Pest Control—. --- ---' ------------- — .... .... ..... —xx
o
I. Overview
This manual is a summary of routine maintenance activities for the design of Natural Drainage System(NDS)Projects. Several non-routine
maintenance activities are also included within this chart. The manual is divided into four service levels for the vegetation section and three service
levels for the hardscape and Infrastructure section.For some design elements,the service levels are very similar.
This chart is intended to be a Maintenance Manual for scheduling and performing maintenance activities.The manual features images and descriptions
for vegetation,hardscape,infrastructure,and infiltration rates.It includes NOS sites used currently in Seattle and several images from NDS projects in
other municipalities It is important to realize that no single project includes every design element. (That is,all the NDS portrayed in this chart will NOT
be found within a given NDS project.) Maintenance crew coordinators need to use the relevant maintenance categories for a given project per the NDS
Service Agreement
it. How to Use This Manual
The successful use of this manual hinges on the inspection of project features,which in turn triggers the appropriate maintenance activities To use this
chart first select the desired Service Level for maintenance on an existing NDS project,then maintenance crews will inspect the system for the
conditions listed in the left-hand column of the chart Note that the desired service level may vary from project to project,based on the NDS goals,the
project location,the project age(i.e.whether or not the plants have successfully established),and economic considerations. The descriptions and
images for each service level may be used to help determine by visual inspection whether recommended maintenance activities,in the right-hand
column,will need to be performed.
III. Contacts
Name Phone Number Title
Drena Donofrio 206-571-1566 GSI O&M Asset Manager
Deb Heiden 206-386.1802 Urban Ecosystems Asset
Mana er
Tracy Tacke[t 206-386-0052 GSI Program Manager
3
Table I.Landscape and Vegetation Manual
Service Service Level A Service Level B Service Level C Service D
Category Excellent Effort Good Effort (Moderate Effort Poor Effort)
• Vegetation • Vegetation • Vegetation • Vegetation
•Hea:thy and attractive •Healthy with a good appearance •Poor vegetation health and •Poor Planted vegetation health
.No bare spots •Occasional bare spots appearance and appearance
•Plant palette is working for •Plant palette is mostly working for Bare spots are frequent •Bare spots are common
facility facility(At least 15%) •Plant palette is not working for •Plant palette has failed Less
•At least 95%survival of +• Weeds-Small quantities of weeds are I facility(75%-50%) than 50%
establishing plants present • Weeds-Weeds common • Weeds-Weeds dominant
• Weeds-Little or no weeds are • Asthetics • Asthetics • Asthetics
present •Loose edges grsss/mulch •No edges, •No edges,surrounding
• Asthetics encroach,ng on swale or vice versa I .Surrounding vegetation spills into vegetation spills into swale or
•Cean distinct edges •Some vegetation overlapping into swale and pedestrian areas vice versa
Aesthetics •Vegetation confined to planted pedestrian areas . Mulch • Mulch
(vegetation areas •Overgrown in isolated areas with Mulch Is less than 2' •Mulch is absent !
and trash) •No overgrown some dead material Substantial eroded areas •Substantial eroded areas
appearance/dead growth • Mulch Shoulder compaction •Shoulder compaction
• Mulch •2'-4-layer of mulch is present ••Homeowner is not maintaining Homeowner is not maintaining
• Evenly distributed& •Erosion likely unless maintenance Swale(where applicable) swale(where applicable)
approximately 4•of arborist improved • Unable to achieve higher service Unable to achieve higher service
woodchip mulch No evidence •Some shoulder compaction ! levels without complete retrofit levels without complete retrofit
of erosion(stabilized surfaces) Homeowner is providing some
•Limited shoulder compaction maintenance(where applicable)
• Homeowner is fully maintaining . Able to achieve Level A without
(where applicable) complete retrofit
4
Service Service Level A Service Level B Service Level C Service D
III Categor I v cellent Effort Good Effort) (Moderate Effort) Poor Effort)
III Pill
Special Zero to erance of Class A,B.C and Zero tolerance of Class A and B Gass C Zero tolerance of Class A weeds. I Zero tolerance of Class A weeds
Considerations I non-designated nor.ous weeds weeds are controlled or absent Non Class B and C are controlled Non- Class B.C,and Non-Designated
for Noxious I designated weeds are controlled or desgnated are present(Control Prog are largely uncontrolled except for
Weeds absent. Is rrin,mv) pubnc safety reasons Q+xyal
dumping obstructs vision)
)rink to KIDO CQunty Noxious Weed List
i
m.
I
Vegetation Lush vegetation excellent appearance Mostly healthy vegetation with good Mostly healthy vegetation with neglected Poorly planted vegetation health and
a earance a p eaiance ne lected a earance
(
i
t
S
Service Service Level A Service Level a Service Level C Service D
late gory xcellent Effort (Good Effort (Moderate Effort) Poor Effort)
Aesthetics Healthy,welimainramed vegetation; Y Appearance is ood I,rModerate appearance P22qlLpaintained s eazance
exceuent arance ;I '#IMOSM
f. e
i
P
wdM
H
I'
Mulch Deep mulch leyer(4'•6j dean edges. Some mukh(2'-4').loose edges.some Little mulch(Less than 2'),no defined No mulch present no defined edge.
limited com action rpm action edge.shoulder com action shoulder compaction
` +
6
Service Service Level A Service Level B Service Level C Service D
Category Excellent Effort) (Good Effort) (Moderate Effort) (Poor Effort)
Weeds No weed s ecres resent Occasional weedy s ecies 5.10% Lots of Weed)saecies 10-20% Weedy species predominant(More than
20%
{
Erosion and No erosion or bare spots Some erosion and bare spots(0.5%) Substantial erosion and d bare spots(5- Completely eroddeed and bhan lare spots(More
bare spots
}
7
Table II.S stem Functionality __
Service at
Service Level A Service Level B Service Level C Service Level D
Excellent Effort) Good Effort) oderate Effort _ Poor Effort
SYSTEM
FUNCTIONALITY
Bioretention •Vegetation • Vegetation • Vegetation Vegetation
(vegetation& •100%of Swale bottom is covered •At least 80%of Swale bottom is •Between 60-80%of Swale bottom •Less than 60%of Swale bottom is
soils/substrate) with healthy,wetland vegetation covered with healthy,wetland is covered with healthy,wetland covered with healthy,wetland
•No bare spots vegetation vegetation vegetation
•Infiltration •Minimal bare spots 10% •A few bare spots 10-20% •Many bare spots
•Sal is well aerated,no evidence • Infiltration • Infiltration • Infiltration
of compaction •Some evidence of compaction(2' •Compacted soils(Lack of Mulch) • Compacted soils(Lack of Mulch)
•Water drains within 48 hours of mulch) •The presence of long-term • The presence of long-tens
•Maintenance •Most water drains within 24 hours, ponding(>72 hours) ponding(>72 hours)
•No erosion,channelization or minimal long-term ponding • Maintenance • Maintenance
scouring • Maintenance •Erosion,channelization or
•Erosion,channelization or
•No significant sediment or debris •Some erosion,channelization or scouring scouring
•Sediment and debris
accumulation scouring •Sediment and debris accumulations inhibit the water
•Sediment or debris accumulation accumulations inhibit the water quality and conveyance of the
does not affect the function of the quality function of the facility system
facility. without affecting conveyance
Biofiltration • Vegetation • Vegetation • Vegetation • Vegetation
(vegetation& • At least 80%of swale bottom • Between 60-80%of swale bottom • Between 60-40%of Swale bottom • Less than 40%of Swale bottom
soils/substrate) covered with healthy.uniformed covered with healthy,uniformed fine- covered with healthy,uniformed covered with healthy,uniformed
fine-stemmed vegetation at stemmed vegetation at least 18-24 fine-stemmed vegetation,of at least fine-stemmed vegetation,of at
least 18-24 inches high inches high 18-24 inches high least 18-24 inches high
• No bare spots • A few bare spas 10% • Many bare spots 10-30% • Many bare spots
• Maintenance • Maintenance • Maintenance • Maintenance
• No erosion,channelization or • Some erosion,channelization or • Erosion,channelization or scouring • Erosion,channelization or
scouring scouring • The presence of ponding scouring
• No ponding • No ponding • Sediment and debris affect the • The presence of ponding
• No significant sediment or debris • Sediment and debris does not affect water quality function of the facility Sediment and debris accumulations
accumulation the function of the facility. with out affecting conveyance. inhibit the water quality and
_.._ conveyance c f the item
B
Service Category Service Level A Service Level B Service Level C Service Level D
Excellent Effort Good Effort) oderate Effort) Poor Effort
Bloretention+ •At least 100%of swale bottom is • 80%of swale bottom is covered with • Less than 80.50%of swale bottom • Less than 50%of swale bottom is
biofritration covered with healthy,uniformed healthy,uniformed fine-stemmed is covered with healthy,uniformed covered with healthy,uniformed
(vegetation& fine-stemmed wetland vegetation at wetland vegetation at least 18-24 fine-stemmed wetland vegetabon at fine-stemmed wetland vegetation
soils/substrate) least 18-24 inches high inches high least 18-24 inches high at least 18-24 inches high
•Soil is we!]aerated,no evidence of • Some evidence of vehicle • Compacted soils • Compacted sails
vehicle compaction compaction(lack of mulch) • Erosion,channelization or scouring • Erosion,channelaabon or
•No erosion,channel¢abon or • Some erosion,channelization or • The presence of long-term ponding scouring
scouring scouring (>72 hours) • The presence of long-term
•Water drains within 24 hours • Most water drams within 24 hours, • Many bare spots ponding(>72 hours)
•No visible bare spots minimal long-term ponding • Sgnificanl build up of sediment or • Many bare spots or nox'ous
•Acceptable level of sediment or • A few bare spots 10-20% debris weeds/grass
debris accumulation • Acceptable level of sediment or • Significant build up of sediment or
debris accumulation debris
Swale bottom
vegetation
9
Service Category Service Level A Service Level B Service Level C Service Level D
Excellent Effort)__ Good Effort oderate Efforts _- _ _ (Poor Effort)
Sediment or
debris
accumulation
Conveyance • Healthy vegetation • Mostly healthy vegetation • Some vegetation • Poor or no vegetation
(vegetation& + No erosion,channelization or • Some erosion,channelization or • Erosion,channelization or scouring • Erosion,channelization or
soils/substrate) scouring scouring • Many bare spots 20.40% scouring
No bare spots • Minimal bare spots 10-20% • Significant build up of sediment or • Many bare spots 40%or more
• No build up of sediment or debris • Some build up of sediment or debris debris • Significant build up of sediment or
• No non-designed obstructions to • Minimal non-designed obstructions to • Significant non-designed debris
flow flow(over-grown vegetation,trash obstructions to flow(over-grown • Significant non-designed
rack blockages) vegetation,trash rack blockage) obstructions to flow(over-grown
vegetation,trash rack blockage)
10
Table III.Hardsca a Manual
Service Category Service Level B Service Level C Service Level D Recommended Maintenance
(Good Effort) (Moderate Effort) (Low Effort) Activities
I
Summary Summary Summary
• sediment Is minimal • some sediment is present • Lots of sediment buildup is observed
• infrastructure Is always accessible • Infrastructure is usually accessible • Infrastructure is mostly Inaccessible
• no competition between roots(/dense • some competition between • Significant competition between
plant material'n and pipes motsUdense plant material?) and pipes roo(sUdense plant material?) and pipes
• no trash is present • small amounts of trash are present •Trash Is present
• small accumulation of organic debris • moderate accumulation of organic • Heavy accumulations of organic debris
HARDSCAPE on grates a screens debris on grates or screens on grates or screens
3 limited buildup of sediment behind • occasional large sediment deposits • frequent large sediment deposits
INFRASTRUCTURE check dams or log weirs behind check dams or log weirs behind check dams or log weirs
• no erosion of undercutting • minimal erosion and/or undercutting • Erosion and/or undercutting
surrounding weir walls surrounding weir walls surrounding weir walls
• rockery and walls are stable and • occasional loose rocks;walls are • Loose rocks;walls are not secure
secure secure • stormwater sedimentation structures
• stormwater sedimentation structures • stofmwater sedimentation structures less than f5 full(NPDES)
less than Ih full(NPDES) less than S4 full(NPDES)
Sedimentation Sediment is blockin 10%of structure ! Sediment is blockinj 30%of structure Sediment is Klock n 50%of structure ❑ if sediment present.remove trash
structures— `— y`�2 and unwanted organic debris
TYPE 2
z�
a+
muck out 1 vactor structure and
•�} dispose of waste properly
it
Service Category Service Level B Service Level C Service Level D Recommended Maintenance
(Good Effort) (Moderate Effort) (Low Effort) Activities
Accumulation of organic debrs covers Accumulation of organic debris covers Accumulation of organic debris covers if present,muck out f vactor catch
Grates and debris screens 10%of structure 30%of structure 50%of structure_ basins and dispose of waste
on catch basins(CBs) property. Clear debris and
vegetation growth around intakes.
rOudet structures— Accumulation of organic debrts covers Accumulation of organic debris covers Accumulation of organic debris covers remove debris and dispose of
TYPE 2 10%of structure 30"+ of structure 50%of structure waste properly
v
12
Service Category Service Level B Service Level C Service Level D Recommended Maintenance
(Good Effort) (Moderate Effort) (Low Effort) Activities
Plow control structures Accumu ation of organic debris covers Accumulation of organic debris covers Accumulation of organic debris covers Remove debris and vegetation
and overflow structures 10%of structure 30%of structure SO'n of structure growth and d spose of waste
or pipes i. 4�' .��� i properly
r.Log weirs and check Sediment deposit of check dams or log Sediment deposits of check dams or log Sediment deposits of check dams or log c add splash-pool(rocks)to reduce
dams weirs is about 10% weirs is about 30% weirs is about 509s or more scouring of swage-bottom for
undercutting or eroding
i ❑ remove sediment,debris,and
trash B ponding upstream of check-
dam f
i
{
13
Service Category Service Level B Service Level C Service Level D Recommended Maintenanc
(Good Effort) (Moderate Effort) (Low Effort) Activities
War walls Meow control Sed•ment deposit downstream of check Sediment deposit downstream of check Sediment deposit downstream of check add rocks to splash pool to prevent '•
notch darns or to weirs is about 10% dams or log weirs,s about 30% dams or bg weirs is about 50%or more scounng
y� J ,y x rr��rtE y
P �.,r f y??� reinforce weir wall(non-routine)J
leakage occurs at structure edges
a ensure large rocks and boulders
Rockery t boulders 10%of rocks or waft f t0 k r n rocks or walls are unsecured are stable
vg
PHOTOS s BE �+ ;,)
UPDATED(shown here 1 `
with little vegetative *� y" • ,21
cover,but rocks may
y r
7i y
become covered in plant
growth in well- r,r�t, �" �y.-i
established projects) a )
s
14
Service Category Service Level B Service Level C Service Level D Recommended Maintenance j
(Good Effort) (Moderate Effort) (Low Effort) Activities
Manufactured block 10%of rocks or walls are unsecured I 30%of rocks or walls are unsecured 50%of rocks or walls are unsecurteed} ensure blocks and bricks are stable
sidewalk
Soil-wrap wails('green Erosion or undercutting of 10%Is walls Erosion or undercutting of 30%is visible Erosion or undercutting of 50%is walls i repair as needed siabNze loose
wails') visible around rocks ,walls and weirs its
visible around rocker,walls and weirs soil-bricks,notify vegetation crew it
weeds present,water needed,or
re-planting required
15
Table IV. Porous Pavement Manual
Level of Service Level B Service Level C Service Level D Recommended Maintenance
Service (Good Effort) (Moderate Effort) (Low Effort) Activities
Street Infiltration rate of 20+in/hr Infiltration rate of 10 in/hr InfiVation rate of 3 in/hr based m peak naves ar iooyr de"r slum y imr and
—SS-Pacq Im laahcd fa k..
Sidewalk Infiltration rate of 20+in/hr Infiltration rate of 10 inRv Infiltration rate of 1 in/hr
Test infiltration rates a SPU
f ' jyf i�; Materials Lab procedure
cz
Pressure wash @2500 psi bi- Pressure wash @ 2500 psi annually Oessuewash 0 2500 psi annually
annually --- -
Pressure wash pavement with an
r ,!F' industrial machine
16
Level of Service Level 8 Service Level C Service Level D Recommended Maintenance
Service (Good Effort) (Moderate Effort) (Low Effort) Activities
Remove 100%of Garbage Remove 75%of Garbage Remove 20%of Garbage
Remove all garbage and debris as
required with wire brush,broom,or
pressure washer.Dispose of debris
' and garbage off site.
Remove 100%vegetation growth Remove 75%vegetation growth Remove 40%vegetation growth
(mossicreeping plants)adjacent to (moss/creeping plants)adjacent to (mossicreeping plants)adjacent to
pavement pavement pavement
,-,►� Vegetated,landscaped,eroded,or�
soiled areas need to be maintained
to prevent growth on to porous
pavement,debris clogging,and
lateral transport of adjacent
materials.Keep joints free of
.x material mechanically,with a weed
�� burner,or pressure washer.
17
Level of Service Level 8 Service Level C Service Level D Recommended Maintenance
Service (Good Effort) (Moderate Effort) (Low Effort) Activities
Infiltratio Any evidence ponding water needs to be reported to USM Green Stormwater Infrastructure O&M Asset Manager
n Failure for monitoring and restoration.Contact:Drena Donofrio at 206-571-1566
Misc. Inspect pavement for spalling, Inspect pavement for spalling, Inspect pavement for spalling, SPU Materials lab(to quantify
cracking edges,pot holes, cracking edges,pot holes, cracking edges,pot holes, variability in field testing)
depressions,large cracks,skid depressions,large cracks,skid depressions,large cracks,skid
resistance,and raveling concrete 2X resistance,and raveling concrete resistance,and raveling concrete
per year. 1 X per year. every other year.
Pavement condition survey every 2 Pavement condition survey every 3 Pavement condition survey every 7 SDOT-contact Ben Hansen or
years years years current manager
Address all safety issue to SDOT Contact 684-ROAD for repair.
i8
Table V.Other Elements
Service Service Level B Service Level C Service Level D Recommended Maintenance Activities
Cate o Good Effort (Moderate Effort Low Effort
OTHER •up to 10%blockage caused by • between 10-30%bockage more than 30%bockage caused
ELEMENTS organic matter,sediment,debris caused by organic matter, by organic matter,sediment.
or trash sediment,debris or trash debris or trash
•irrigation system functions • irrigation system Functions irrigation system has occasional
properly with no blockages or properly with no blockages or blockages or breaks in drip lines
breaks in drip system breaks in drip system . ponckng only to intended depth
•ponding only to intended depth • pondmg only to intended depth (varies by location)
(varies by local on) (vanes by location) • sediment buildup causes
pond capacity is maintained • some sediment may reduce reduced pond capacity
• no liner leakages reported pond capacity • no leakages reported
• no liner lea_ges reported
-.Curb cuts Curb rs u to 10%blocked Curb is between 10-40%blocked Curb is above 40%bloc_:led remove trash and organic debris and dispose
,.mace 2x properly
i;
I i
I
19
Service Service Level B Service Level C Service Level D Recommended Maintenance Activities
Cam Good Efforts erate Effo Low Effort)__ _
Culverts Culvert is up to 10%0%block Culvert is between 10.40%blocked Calvert is more than 40 blocked remove trash and organic debris and dispose properly
a
Sr ..
-d
Irrigation systems holes in drip irrigation correspond with plants and drip holes mostly aligned system has breaks or leaks,vegetation repair as needed(for establishing vegetation 0-3 years
(for establishing plant locations:nozzles have no minimal seeping of water when is not beng adequately watered, old)
vegetation) breaks leaks,or blacks system I5 00;no Leaks or bltxka es cam
Ela,nts of pondin
-p
4 e�
ZO
Service Service Level B Service Level C Service Level D Recommended Maintenance Activities
Cate Good Effort) oderate Effo Low Effort
Porous/pervious water inr+ltrates well,pavers are up to water infiltrates well,pavers are water does not infiltrate well,pavers vactor debris,weed burn as required
pavers 10%clogged or minimal pondmg is between 10.40%clogged and minimal are more than 40%clogged
observed ondin is observed
'LI
Table VI. Infiltration
Infiltration Any evidence of a cell holding water for more than 24 hours needs to be reported to USM Green Stormwater Operations and
Failure Maintenance Asset Manager for monitoring or retrofitting.
Contact:Drena Donofrio at 206-571-1566
22
Table VII. Safe t ,Spill Prevention and Res onse,and Pest Control
Service Service Level A Service Level B Service Level C Service Level D
category Excellent Effort Good Effort (Moderate Effort Low Effort
• Vegetation causes no visibility(line • Vegetation causes minimal visibility • Vegetation causes visibility(line of • Vegetation causes visibility(line
SAFETY, of sight)or driver safety issues (line of sight)or driver safety issues sight)or driver safety issues of sight)or diver safety issues
MOBILITY, • infrastructure is always accessible • Infrastructure is mostly accessible • Infrastructure is not accessible and • Infrastructure is not accessible
ACCESS and has clear access path and has access path has clear access path and has clear access path
• Vegetation around infrastructure is • Most vegetation around infrastructure • Vegetaton around infrastructure is • Vegetaton around infrastructure
maintained at height to prevent is maintained at height to prevent will be damaged during routine is will be damaged during routine
damage during routine damage during routine maintenance maintenance maintenance
maintenance • Fire hydrant access clearly visible • Fire hydrant access clearly visible • Fire hydrant access clearly visible
• Fire hydrant access clearly visible and accessible and access ble and accessible
and accessible • Vegetation does not impede • Vegetatan does not impede • Vegetaton does not impede
Vegetation does not impede pedestrian access pedestrian access pedestrian access
pedestrian access
t
• Exercise spill prevention measures whenever handling or storing potential contaminants.
SPILL Fertilizers,Herbicides,Fung,cides and Insecticides are prohibited in GSI.
PREVENTION
23
SPILL Cleanup spills as soon as possible to prevent contamination of stormwater.
RESPONSE
PEST CONTROL Insects:
-- __
• Standing water remains in the basin for time periods suitable to insect development.
• Identify the cause of the standing water and take appropriate actions to address the problem.
Rodents:
• Rodent holes are present near the faUity.
• Fill and compact soil around the holes.
24
DEPARTMENT OF Publication and Contact Information
ECOLOGYThis document is available on the Department of Ecology's website at
State of Washington hups::fortress.wa.eov/ecv/publications/SummarvPaees/1510033.html
For more information contact:
Water Quality Program
P.O.Box 47600
Olympia,WA 98504-7600
Phone:360-407-6502
Funding Guidelines
State Fiscal Year 2017 Washington State Department of Ecology-www.ecy.wa.gov
o Headquarters,Olympia 360-407-M
Water Quality Financial Assistance o Northwest Regional Office,Bellevue 425-649-7000
o Southwest Regional Office,Olympia 360-407-6300
o Central Regional Office,Yakima 509-575-2490
o Eastern Regional Office,Spokane 509-329-3400
Centennial Clean Water Program
Clean Water Act Section 319 Program
Stornlwater Financial Assistance Program
Washington State Water Pollution Control
Revolving Fund Progrant
August 2015 To request ADA accommodation including materials in a format for the visually impaired,call
Ecology at 360-407-6600. Persons with impaired hearing may call Washington Relay Service at
Publication no.15-10-033 711.Persons with a speech disability may call TTY at 877-833-6341.
This page u pwposely(eft blank
Funding Guidelines
State Fiscal Year 2017
Water Quality Financial Assistance
by
Financial Management Section
Water Quality Program
Washington State Department of Ecology
Olympia,Washington
r
Planningand Design............................................................................................22
Tableof Contents Construction........................................................................................................22
Stormwater Activity Projects.......................................................................................23
Nonpoint Source Activity Projects..............................................................................24
List of Tables....................................................................................................................vii Best Management Practices(BMPs)Implementation Projects...........................25
Listof Figures.................................................................................................................viii Eligible BMPs.....................................................................................................26
Ineligible Projects and Components............................................................................33
ContactInfonnation...........................................................................................................ix
Chapter 4:Applying for Funding.......................................................................................34
Chapter 1:Program Overview.............................................................................................1 The Funding Cycle.......................................................................................................34
Chapter2:Funding Programs..............................................................................................3 How to Apply...............................................................................................................35
CWSRF..........................................................................................................................3 The Application...................................................................................................35
EligibleApplicants................................................................................................4 Evaluation Process...............................................................................................35
Interest Rates and Loan Temis..............................................................................4 The Successful Project Proposal..................................................................................37
Eligible Funding Categories..................................................................................4 Application Requirements...........................................................................................38
Set-asides...............................................................................................................5 The Step Process..................................................................................................38
Funding Provisions................................................................................................5 Growth Management Act(GMA)Compliance...................................................39
Stormwater Financial Assistance Program....................................................................9 Environmental Review........................................................................................40
Eligible Applicants................................................................................................9 Historic and Cultural Resources Requirements...................................................43
Eligible Funding Categories..................................................................................9 Puget Sound Action Agenda...............................................................................43
Funding Provisions..............................................................................................10 Greenhouse Gas Emission Reductions................................................................43
Centennial....................................................................................................................12 Rate Studies and Fee Ordinances........................................................................45
Eligible Applicants..............................................................................................12 Public Review and Request for Reconsideration.........................................................45
Eligible Funding Categories................................................................................12 Chapter 5:Agreement Development,Management,and Conditions................................46
Sct-asides.............................................................................................................12 Agreement Development.............................................................................................46
Section319...................................................................................................................13 Project Management Team..................................................................................46
EligibleApplicants..............................................................................................13 Agreement Management..............................................................................................47
Eligible Funding Categories................................................................................13 Incurring Eligible Costs.......................................................................................47
GrantMatch Rcquirements..........................................................................................13 Important Dates...................................................................................................47
CashMatch..........................................................................................................14 Agreement Conditions.................................................................................................48
Grants Used to Match Grants..............................................................................14 Investment Grade Efficiency Audit(IGEA)........................................................48
Loans Used to Match Grants...............................................................................15 Initial Data Reporting and Federal Funding Accountability and Transparency Act
InterlocalContributions.......................................................................................15 .............................................................................................................................48
OtherIn-kind.......................................................................................................15 Specification Inserts............................................................................................49
Chapter 3:Eligible Project Types......................................................................................16 Special Conditions for CWSRF Loans................................................................49
Wastewater Facility Projects........................................................................................16 Special Conditions for Onsite Sewage System Local Loan Fund Projects.........52
Planning...............................................................................................................16 Special Conditions for Nonpoint Source Pollution Control Activity Projects....53
Water Reclamation Facilities..............................................................................16 Standard Agreement Terms and Conditions........................................................57
Design..................................................................................................................17 Appendix A:Acronyms and Abbreviations.......................................................................62
Construction........................................................................................................17
Design and Construction.....................................................................................17 Appendix B:Department of Ecology Regional Offices....................................................63
Onsite Sewage System(OSS)Projects........................................................................18 Appendix C:Map of Water Resource Inventory Areas(WRIAS)in Washington............64
Large Onsite Sewage Systems(LOSS)...............................................................18
Planningand Survey 19 Appendix ed Direct Seed CondSystitions
.................ctivitie........................................................65
ry............................................................................................ .Required Eligibility Conditions for All Activities.......................................................65
Local Loan Program.ts........................................................................................19
Acti
Stonnwatcr Facility Projects.... Eligible Direct Seed Rental
Cosies..................ent.............................................................66
Equipment Rental Cost Reimbursement.............................................................66
Page iii Page iv
Cost of Custom Application Fee Reimbursement...............................................66 Appendix M:Scoring Guidance......................................................................................116
Direct Seed Equipment Purchase........................................................................66 Appendix N:Quantifying Benefit for Stormwater Projects............................................119
Appendix E:Livestock Off-stream Watering Facilities....................................................68 Appendix 0:Sample Scope of Work for Stonnwater Facility Projects..........................120
Appendix F:Livestock Feeding BMPs..............................................................................71 Sample Scope of Work for Stormwater Facility Projects..........................................120
Introduction..................................................................................................................71
Conditions for All Livestock Feeding BMPs...............................................................71
Eligible Livestock Feeding BMPs...............................................................................71
HeavyUse Am Protection.................................................................................71
Waste Storage Facilities......................................................................................72
Windbreaks..........................................................................................................72
Appendix G:Riparian Restoration and Planting...............................................................73
Environmental Protection Agency and National Marine Fisheries Service Buffer
Requirements...............................................................................................................73
Conditions of the Funding Agreement................................................................73
EPA and NMFS Riparian Buffers................................................................................73
AdditionalGuidance............................................................................................74
RiparianPlantings...............................................................................................75
Streambank Protection.........................................................................................75
Relevant Definitions....................................................................................................76
AnadromousFish.................................................................................................76
ConstructedDitch................................................................................................76
EphemeralStream...............................................................................................76
Endangered Species Act(ESA)Listed Fish Species...........................................76
Exclusion Fencing...............................................................................................76
Floodplain............................................................................................................76
Intermittent Stream..............................................................................................77
Ordinary High Water Mark(OHWM)................................................................77
PerennialStream..................................................................................................77
RiparianBuffers..................................................................................................77
Appendix H:Developing Public Communication and Education Project Proposals........79
ProjectBackground......................................................................................................79
ProjectDesign..............................................................................................................79
EducationPlan.............................................................................................................80
Monitoring and Post-project Evaluation......................................................................80
SuggestedRaomces....................................................................................................80
Appendix I:Executive Order 05-05 and Section 106 National Historic Preservation
ActProject Review............................................................................................................81
Cultural Resources Review Process...................................................................................83
Appendix 3:Green Project Reserve Guidance...................................................................86
Appendix K:Loan and Grant Agreement Definitions.......................................................96
Appendix L:Median Household Income.........................................................................100
MIRSurveys..............................................................................................................100
Page v Page vi
List of Tables List of Figures
Table 1:Estimated State Fiscal Year 2017 Funding Availability...................................................3 Figure 1:The SFY 17 Funding Cycle............................................................................................35
Table 2:SFY17 Interest Rates for Standard CWSRF Loans..........................................................4 Figure G-1:Diagram of a Typical Stream....................................................................................78
Table 3:SFY17 Hardship Interest Rates and Grant Continuum.....................................................6
Table 4:CWSRF Adjustable Interest Rate Schedule Based on Loans Made to Homeowners......7
Table 5:CWSRF Adjustable Interest Rate Schedule Based on Loans Made to Small Commercial
Enterprises.......................................................................................................................................7
Table 6:Wastewater Facility Projects and Components Eligibility.............................................18
Table 7:Onsite Sewage System Projects and Components Eligibility.........................................21
Table 8:Stormwater Facility Projects and Components Eligibility.............................................23
Table 9:Stormwater Activity Projects and Components Eligibility............................................24
Table 10:Nonpoint Source Activity Projects and Components Eligibility..................................31
Table 11:Ineligible Projects or Project Components...................................................................33
Table 12:Application Rating and Ranking Criteria.....................................................................36
Table 13:Applicability of Various Funding Requirements..........................................................55
Table E-1:Miles of Livestock Riparian Exclusion and Financial Assistance Limits..................69
TableE-2:Animal Units...............................................................................................................70
Table G-1:Minimum Buffer Requirements for Surface Wators..................................................74
Table GI:April 2015 American Community Survey 5-Year Estimates of Median Household
Incomes for Washington State,Counties,and Communities.....................................................100
Table M-1:Application Scoring Guidance.................................................................................116
Page vli Page viii
Contact Information Chapter 1: Program Overview
tlecnand lydonnadon Jefi NalWly,380.4076572,Ie8nv.neiedlv�ecv.wa.aovor
Daniel Thompson,360-407-4610,danM.aamoaon&Oecv.wa.aov The Washington State Department of Ecology's(Ecology)Water Quality Program administers
Funding Program co inaton four main funding programs under an integrated annual funding cycle.Ecology awards grants
and loans on a competitive basis to eligible public bodies for high priority water quality projects
Centennial: Pat Brpmmr,3e0-107656e,onMcie twornmer4ecv.wa throughout Washington State.Proposed projects may address point and/or nonpoint source water
CWSRF: Shelly McMuny,3a0407-7132,shellvmcMu Aacv wa aw or pollution control issues.This document describes how to apply for funding,meet program
Daniel Thompson,3e0-4076510,dankl thomos Pocvwa,mv requirements,and manage funded projects.
Section 319: Alma Ferrell,360-407-0509,allsw4enellnecv
The four main funding programs are:
Sbmhwater Financtsl Aseletsnea Program Jeselu Schelnp,380-407-0218.iassicaschwinoe4eev.w
• The Centennial Clean Water Program(Centennial).
Project.specific Question • The Clean Water Act Section 319 Nonpoint Source Grant Program(Section 319).
EnNro—tal Ravlaw: Liz Sits,380-/07-0429,Imelis@ecv wa • The Washington State Water Pollution Control Revolving Fond Program(CWSRF).
Green Project R•ae ; David Dunn,360-407-6503,davld tlunnld)ecv wa coy • Stomlwater Financial Assistance Program(SFAP).
Hard": Daniel Thompson,300-407-0610.danleLthornpacrinacv.wa.aov
Nonpoint Source AaBNty Projects: Alin,Farrell,W0407-0509,alissa.ferrellAinv.wa.aov Eligible public bodies include:
Oneib Sewage System Projects: Melanie Tyler.3504074489,melanie.blerAecv.wa.aov • Counties,cities,and towns.
• Water districts and sewer districts.
Ste—lar Projech. Jessica Schwing,360407-6210.Iessice schmng&k2Ey waAOV
• Port districts.
Wastewater Facility Engineering: David Dunn,300407-0503,david.dunnkQecvwaaov J�
• Conservation districts.
Wastewater Family RojMa: Tammia McGun,3 0 0 40 7-0410,tsmrroe.mcdum(&ecv.waaov
Irr
Reglonal Office Project Mar,agera • Q=i-m Districts.
• Quasi-municipal corporations.
Central Regional OMce-Yaks na
• Federally recognized tribes.
Activity Projects: Hmgnr Slmmone 509-454-7207,heatlwsimrwm�eeev.w Washington State institutions of higher education if the project is not included in the
Facility Projects: Ian Laseka,609467-7100,un.lasekedaecv.wa.gov a
sto—liter Projects: Cumngy vacant institution's statutory responsibilities.
Ewlem Regional Office-Spokane Not-for-profit organizations that are recognized as tax exempt by the Internal Revenue
Service.Not-for-profit organizations are only eligible for Section 319 funding.
Aetivily Projects: —1 A-,,509-32F3499,chad.elkinstffiacv
Facility Pr J-ta Elie Key,509-3293519,ellie.kevlffiec w oov«aov
Cynthia WaN,509-329-3537,cvnthia mll(eQecv.wo.aov Eligible project types include:
St—ter Prq-u: Cmenty vacant • Wastewater facility
NcHhwear Raglonel OTcs-Bellevue o Planning,environmental review,design,and construction.
Activity Pro,— MNha Snoebargar,425-0447047,meksa.srhoeberoert&eecv wa.aov o Facilities for wastewater conveyance and treatment.
Facility Projects: Kan Zlebart 425-010-7164,kemeth WbartAecy wacloy o Combined sewer overflow(CSO)abatement.
Sbmmatsr Pro)ecb: Heather Khan,425-049-7003,heat er.khangglt v a oov
o Infiltration and inflow(VI)correction.
Sourhwasl RegionalOMca-Lacey o Water reclamation and reuse,including reclaimed water distribution.
Activity Pro]eca Tammy Rill,",300-7-6295,tammv.riddellAtiecv.wa. • Onsitc sewage system
Facility Projects: Dave Dougherty,360407-8278,david.dawherMdecv
Sto—ter Projects: D-id Mon,300-407-7320,Davkl.mwa4Qecv wa a o Large onsite sewage systems/community systems(planning,design,and construction).
Document R.Weets Mindy Ba11ingw380-407-0502,mindv.ballingT ecv we o Planning,outreach,surveys.
o Local grant/loan repair4eplacement program.
Funding Guidelines
Page 1
Page ix
• Stormwaterfacility Chapter 2: Funding Programs
o Planning and design.
o Construction of facilitics for stormwater treatment and Bow control. This chapter provides a basic overview of each of the four funding programs,including applicant
o Low impact development projects. and project eligibility and funding provisions.More specific information about project eligibility
• Stormwata activity may be found in Chapter 3 and Appendices D,E,F,G,and J.
o Stormwater management program plans. Ecology manages the four primary sources of funding under an integrated annual funding cycle.
o Education and outreach. Each of the programs has different eligibility requirements and limitations and may have specific
o Inspection programs. set-asides or funding priorities.Applicants use one integrated financial assistance application to
o Purchase of high-efficiency vacuum sweepers. apply for funds from the four funding sources simultaneously.Ecology reviews,rates,and ranks
• Nonpoint source activity applications and then distributes funds to the highest priority projects in a combination of grants
and loans depending on the project type and funding source.
o Agricultural best management practices design and implementation.
o Irrigation efficiency projects. Total funds available for the Water Quality Financial Assistance Program have varied.The
o Demonstration projects(as approved by Ecology). amount of funding available on a competitive basis for each State Fiscal Year(SFY)is based on
o Groundwater/aquifer/source water/wellhead planning and/orprotection. program policies,legislative directives,previous commitments,and funding levels.Ecology does
not know the exact amount of funding available at the time a particular funding cycle begins.
o Lake restoration planning and implementation. The amount of funding will not be known until state and federal appropriations are made.Table
o Riparian/wetland restoration planning and implementation. 1 shows the estimated SFY 17 funding availability.
o Public outreach and education.
o Total maximum daily load(TMDL)support. Table 1:Estimated State Fiscal Year 2017 Funding Availability
o Water quality monitoring. Source Funding Available
CWSRF Loans $100,000,000
o Watershed planning and implementation. Preconstrucaon Set-aside $5,000,000
Statutory requirements,administrative nde uses and limitations,and program and agency policy Facilities Set-aside $75,00g000
Norpointprovide the framework for the Funding Guidelines.Listed below are the key statutes,rules,and Green Pr Activities set-aside E$2,000,000
policies,along with web links to the documents. Green Project Reserve Setaside 52,400,000
SFAP grants $60,000,000
• Chapter 173-98 WAC,Uses and Limita,ions of the Waler Pollulon Control Revolving Fund; Centennial Drones So`
see biro://goo.Ice.wa.¢ov/WAC/default.asox?cite=173-98. Hardship Wastewater Facility Construction Setaslde $0
• Chapter 173-95A WAC,Uses and Limitations of the Centennial Clean Water Program;see Nonpoint Animates Setaside $0
htm://apo.leg.wagov/WAC/default.aspx?citF173-95A. coirtoolifive E0
• Chapter 70.146 RCW,Water Pollution Control Facilities Financing;see Section 35-Ones hCen0,000
aP g "=la We 2015-17 Biennium Budget,the Legislature appropriated only enough Centennial loading to cwrr SFY16
htm:'/app.leg.wagov/RCW/default.aVx?eite=70.146. Centennial-funded projects.At the time ofpublication,there is SO Ccmtennial hinds available for SFY17 unless the
• Chapter 90.50A RCW-Water Po/ludon Contra[Facilities-Federal Capitalization Grants; Legislature provides addit-1 funding in the 2016 Supplemcmial Budget.
see htro://app.ice.wa.gov/RCW/dcfault.aspx?cire=90.50A.
• Federal Clean Water Act of 1987,Section 319;we CWSRF
ham://water.epa aov/polwaste/ny s,av ac t.c fin.
• Administrative RequiremenCs for RecipienCs ajEro/ogy Grano and Lawns Managed in The United States Congress established the CWSRF as pan of the Clean Water Act(CWA)
RAGL;see ive Regortress.wa.¢o R/ publications/summary a,.d 1,,,ans snagbtml. Amendments of 1987.The Environmental Protection Agency(EPA)offers states capitalization
grants each year according to a formula established in the CWA.The state must provide a 20
• Chapter 173-240 WAC,Submission of Plans and Reports for Construclion of Wastewater percent match of the Capitalization Grant.Each year Ecology estimates the funds from the
Facilities;we htto://aim.lee.wogovM'AC/dcfault.asox?citc=173-240. Capitalization Grant,state match,known and expected repaid principal and interest from
• Chapter 90.46 RCW,Reclaimed Water Use;we previous loans,interest earned through investments by the Washington State Treasurer's Office,
htty,//app.leg.wagov/RC W/default.asvx'?city-90.46. early repayments of prcvious loans,declined offers,and differences between offers and
agreements;the combined total is offered in new loans to eligible public bodies.
Funding Guide/rote Funding Guidelines
Page 1 Ng,3
Due to repayment of previous loans and interest plus infusions from the Capitalization Grant, • Activities
state match,and investments,the CWSRF continues to revolve and grow,and more money o Nonpoint spume planning and implementation.
becomes available to fund water quality projects.The majority of the fund now consists of repaid o Low impact development techniques planning and implementation.
principal and interest.The CWSRF has funded more than$1.5 billion in projects since its o Local loan fund for onsite sewage repair and replacement.
inception.
Eligible Applicants Set-asides
Applicants eligible for CWSRF funding include: Ecology splits the CWSRF funds as follows:
• Counties,cities,and towns. • Five percent dedicated for preconstruction.
• Water districts and sewer districts. 75 percent dedicated for facilities.
•Port districts. 20 percent dedicated for activities.
•
• Conservation districts. Of the CWSRF loan set-aside for preconstruction projects,Ecology will award no more than 20
• Irrigation Districts. percent for a single applicant.In both the facility and activity funding categories,Ecology will
award no single applicant more than 50 percent of the available CWSRF loan dollars.For more
• Quasi-municipal corporations. information about project eligibility refer to Chapter 3 of these Guidelines.
• Federally recognized tribes.
• Washington State institutions of higher education if the project is not included in the Funding Provisions
institution's statutory responsibilities.
Preconstruction
Interest Rates and Loan Terms Eligible preconstmction projects include facility planning,facility design,rate studies,sewer use
ordinance,and value engineering.Applicants with a population of 25,000 or less and a Median
Ecology may issue loans for a teen of up to 20 years.The loan tens may not exceed the useful
life to the project being financed. Household Income(MHI)below the state MHI are eligible for funding under the preconstruction
category.Applicants who do not meet either the population or MHI criteria for this category can
Ecology bases interest rates for non-hardship projects on the average market interest rate for tax- still receive funding for preconstruction projects under the facilities category.
exempt municipal bonds.Ecology uses the average 11-Bond GO Index rate for the period 30-60 Hardship
days prior to the beginning of a new funding cycle and sets the interest Bite,depending on the
loan term,at either 60 percent or 30 percent of that average.Table 2 shows the term and interest Ecology may offer qualified hardship applicants a combination of,forgivable principal loans,
rates for standard CWSRF loans for SFY 17. subsidized loans,and Centennial glands for wastewater facility preconstruction projects,
Table 2:SFY171nterest Rates for Standard CWSRF Loans wastewater facility construction projects,onsite sewage repair and replacement local loan fund
Term ateresl Rob projects,and stormwater facility preconstruction projects.
1 to 6 Years 1.OX If Ecology offers only partial funding to a hardship eligible project because insufficient funds are
6 to 20 Years 2.OX available,Ecology may place the project at the top of the priority funding list for the next
funding cycle.The applicant must be able to demonstrate that the project can be completed
Eligible Funding Categories within the allowable funding timeframe in ordered to be placed on the priority funding list for the
• Preconstruction for wastewater and stomhwater facilities(forgivable principal available for next funding cycle.
hardship). Hardship for Wastewater Facilitv Preconsiruelion Projects
• Facilities
o Wastewater(subsidized loans and Centennial grants available for hardship). Wastewater facility preconstruction projects funded through the CWSRF are eligible for
o Stormwater. hardship consideration if the project meets the following criteria:
o Large onsite sewage system(subsidized loans and Centennial grants available for • The existing residential population of the service area for the proposed project is 25,000 or
hardship). less at the time of application.
Funding Guulelinee Funding Guidelines
Page 4 Page 5
a The MHI for the proposed service area is less than 80 percent of the state MHL Table 4:CWSRF Adjustable Interest Rate Schedule Based on Loans Made to Homeowners
Ccamty Median Houwhold lncan 20-Year Term 5-Year Term
Ecology may award applicants who meet these criteria a forgivable principal loan for 50 percent I Above 80%(non-hardship) 2.0% 1.0%
of the eligible project costs. 150-80%jinoderSte hardship) 1.0% U to 0.5%
Below 50%severe hardship) Up to 0.5% 0%
Hardship for Wmiewater Facility Construe/ion Prejecu
Table 5:CWSRF Adjustable Interest Rate Schedule Based on Loans Made to Small Commercial
Wastewater facility construction projects funded through the CWSRF are eligible for financial Enterprises
hardship consideration if the project meets the following criteria: Small Commercial Enterprise Annual 20-Year Term 5-Year Term
• The existing residential population of the service area for the proposed project is 25,000 or Gross Revenue
Above$100,000 ran-hardshi 2.0% 1.0%
less at the time of application. $50.000-$100,000 moderate hardship) 1.0% U fo 0.5%
• Financing the project without subsidy would cause existing residential sewer fees to be two Below$50,000 severe hardship) up to 0.5% 0%
percent or more of the MHI for the service area. In order for a small commercial enterprise to be considered for extreme hardship,the business
If Ecology determines that financial hardship exists,it may structure an offer that includes a must provide documentation to substantiate that annual gross revenue is less than$100,000.
combination of subsidized loan terms and Centennial grant.Table 3 shows the SFY 17 hardship Hardship for Siormwater Facility Preconsnncfion Projects
interest rates and grant continuum.
Table 3:SFY17 Hardship Interest Rates and Grant Continuum Stormwater facility preconstruction projects funded through the CWSRF are eligible for hardship
Sower Foo a MHL• <2% >2%but<3% I >3%but<5% >5% consideration if the project meets the following criteria:
Non- Moderate • The existing residential population of the service area for the proposed project is 25,000 or
Hardship Designation: hardshi hardship Elevated hardship Severe hardship less at the time of application.
20-Year Loan Rates 1 2.0% 1.3% 0.7X 0% • The MHI for the proposed service area is less than 80 percent of the state MHI.
Grant Eligibility- Not eligible 1 50X(up to$5M 75%(up to$5M 100%(up to$5M
Ecology may award applicants who meet these criteria a forgivable principal loan for 50 percent
Hardship for Onshe Sewage Svsiem Projects of the eligible project costs.The same project may not receive hardship incentives from both the
SFAP,which provides a reduced match requirement(see below),and the CWSRF.In other
Hardship funding is available for onsite sewage system(OSS)repair and replacement local loan words,aproject that has a reduced match requirement based on a hardship determination under
projects in the form of subsidized loans and Centennial grants.Ecology determines the final the SFAP will not receive forgivable principal subsidy under the CWSRF.
blended subsidized interest rate for the subsidized CWSRF loan based on the loans provided to
homeowners and small commercial enterprises during the project.Ecology will award no more Green Project Reserve
than$500,000 in Centennial grant to cover all eligible costs,including hardship,for an OSS
project Green Project Reserve(GPR)is a category of projects or project components that focus on green
infrastructure,water efficiencies,energy efficiencies,or"environmentally innovative"activities.
The following arc requirements in order for project activities to qualify for a subsidized loan Although GPR projects can be stand-alone projects,GPR is typically a component of a larger
interest raze based on hardship: project type.To qualify for GPR consideration,projects or project components must meet the
• Household income not to exceed 80 percent of county MHL GPR criteria defined by EPA guidelines.EPA guidelines can be found in Appendix J.
• Small commercial enterprise annual gross revenue not to exceed$100,000. To encourage GPR applications,Ecology can offer up to 25 percent of the GPR funding in the
Ecology may adjust interest rates to below the standard raze based on evaluation of the forth of forgivable principal loans and the remaining 75 percent as standard loans.Any one
recipient's total portfolio of local on-site sewage system loans issued to homeowners and small project that is principal.
categorized for GPR may the mive up to 50 percent p the amount available for
commercial enterprises. forgivable principal.Ecology calculates the amount of forgivable principal in this category based
only on the portion of the project that meets the GPR criteria Ecology does not consider
Table 4 provides the CWSRF interest rate schedule for loans targeted to homeowners at three components that do not fall under GPR when calculating forgivable principal.
levels of county median household income.Table 5 provides the CWSRF interest rate schedule Stormwater projects that meet the requirements for GPR and have a reduced match requirement
for loans targeted to small commercial enterprises at three levels of annual gross revenue. in accordance with a hardship determination under the SFAP arc not eligible for GPR forgivable
principal subsidy.
Fording Guiddtin Fording Ge'delrnes
Page 6 Page 7
Requests for Additional Funding and Budget Adjustments Interim Refinance
Subject to available funding,Ecology may provide additional CWSRF funds to a facility project Interim refinancing is available for projects that are,in progress and using non-Ecology fonds.
to cover additional costs or address unforeseen circumstances.Requests for additional funding Any project that is eligible for a CWSRF loan is eligible for interim refinance.
for construction bid overuns and change orders are subject to the following limitations.
Applicants for interim refinancing apply for funding in the same manner as any new project.
Construction Bid Ocemins Ecology rates and ranks applications for interim refinance along with all other applications for
new projects.Ecology awards funding on a competitive basis for all applications(including
Ecology may adjust a recipient's facility construction loan or grant agreement by amendment to interim refinance application)based on project ranking,project category,funding program
be consistent with the low,responsive,responsible bid.If the low,responsive,responsible bid eligibility,and funding availability.
exceeds the engineer's estimate of construction costs,Ecology may approve a funding increase
for up to 10 percent of the engineer's cost estimate as supplied with the bid documents.If Applicants need to clearly state in the project description that the project is underway.As with
funding is available for bid overruns,hardship communities will be given first priority based on any other project,an applicant must meet all applicable«quircmcnts for that project type.
the severity of financial need of the community.Ecology will fund bid overruns for non-hardship
recipients on a first-come,first-served basis. Standard Refinance
If the low,responsive,responsible bid falls below the existing loan or grant agreement amount, Standard refinance is for projects that have been successfully completed using non-Ecology
Ecology will amend the agreement to match the actual eligible bid amount based on the funding sources where the recipient wants to rcfrnanee at a lower interest rate.Standard
percentage of Ecolog%'s participation in the overall funding of the project Ecology will begin refrnenec is limited to water pollution control facilities where project construction began after
the amendment process as soon as possible after the completion of the bid process in order to March 7,1985.Applicants must meet all applicable requirements for the project and must meet
make any surplus funds available to other public bodies. all Ecology prerequisites at the time the project was undertaken.Hardship assistance is not
available for standard refinance projects.
Consimclion Change Orders
Standard refinance projects are a low priority,and Ecology does not raze and rank them as
A change order is a formal document that modifies some condition(s)of the original construction competitive projects.Ecology makes funding offers for standard refinance projects only if
contract Ecology reviews all construction change orders for funding eligibility and approves or CWSRF money is left after funding of competitively ranked projects.Ecology ranks multiple
disapproves than.Significant changes that reflect a deviation from the approved planning standard refinance projects competing for funding according to financial burden on the
document require pre-approval.Variations typically include changes in scope of work,contract ratepayers.
price,construction methods,times to complete the work,and major design or process changes
(such as changes in location,size,or capacity).Ecology may require a final quantity adjustment Applicants must explain the original source of projectthesfunding(e.g.,internal funds,other
at the end of each contract to reconcile the originally contracted quantities with the quantities agencies,bond project Applicants must also explain the specific provisions for repayment.
actually wed. The debt for the project must still be outstanding.Ecology will not advance«fund a prior debt.
Ecology may provide a five percent contingency for change orders subject to available funding. $tormwater Financial Assistance Program
The five percent contingency will be based on the actual low,responsive,responsible bid.The
five percent contingency can be included in the grant or loan agreement.Change orders are not The SFAP is designed to fund stormwater projects and activities that have barn proven effective
eligible for design-build or design-build-operate projects.If funding is available for change at reducing environmental degradation from stormwater.
orders,hardship communities will be given first priority based on the severity of financial need
of the community.Ecology will provide a contingency for change orders to non-hardship Eligible Applicants
recipients on a first-come,first-served basis.
Applicants eligible for SFAP funding include:
Refinancing Existing Debt • Counties,cities,and towns.
CWSRF loans arc available for refinancing of existing debt.Refinancing can take the form of • Port districts.
interim refinance and standard refinance.
Eligible Funding Categories
Stormwatet facility and a limited suite of stormwatcr activities may be funded through SFAP.
Funding G.idel— Funding Guidehl
Page 8 Page 9
SFAP-eligible facility projects must reduce stormwater pollution from existing development,and Hardship
will be reviewed by Ecology to ensure compliance with Ecology design standards.For additional
information about Ecology stormwater facility review requirements please visit: Stormwater projects in cities and counties funded through SFAP are eligible for financial
httu://wa .my.w&y.ov/oncerams/wa/fundinWGrmtLoa ML,mtDocs/Ena/GrmtLoanNsmtEneR hardship consideration if the project meets the following criteria:
es.html.Applicants may receive funding for design,dedgn/construct,or construction-only The existing residential population of the city or county is 25,000 or less at the time of
stomtwaut facility projects;however applicants are encouraged to apply for design dollars prior application.
to requesting construction funding unless their design has been formally accepted by Ecology. • The MHI for the city or county is less than 80 percent of the state MHI.
Eligible stormwater activities include: Hardship eligible SFAP-funded stormwater projects will have a reduced match requiremcnt of 15
• Inspections of privately-owned stormwater treatment facilities installed prior to being percent of the total grant award.
required by a Municipal National Pollutant Discharge Elimination System(NPDES)permit.
• Purchase and operation of high efficicncy/regenerative air sweepers. Requests for Additional Funding and Budget Adjustments
• Legacy pollutant source identification,tracing,and removal. If funding is available,Ecology may provide SFAP funds to a project to cover additional costs or
address unforeseen circumstances.Requests for additional funding for construction bid overruns
Applicants requesting funding for activity projects most provide sufficient documentation to and change orders are subject to the following limitations.
demonstrate water quality benefits above and beyond what would be achieved through
compliance with NPDES municipal stormwaterpermit requirements. Construction Bid Ovemou
Projects or project components that are ineligible to receive SFAP funding include: If the low responsive,responsible bid for a facility construction project exceeds the engineers
• Projects required by a municipal NPDES stormwater permit,court or administrative order,or estimate of construction costs,Ecology may approve a funding increase for up to 10 percent of
for mitigation purposes. the engineer's cost estimate as published with the bid documents.
• Projects previously funded by Ecology.Multiple phases of the same project may be eligible; Ecology may adjust a recipients grant agreement by amendment to be consistent with die low,
however phases should address stormwatcr from additional geographic areas and provide responsive,responsible bid.If the low,responsivc,responsible bid falls below the existing loan
additional water quality benefits beyond those identified in earlier phases. or grant agreement amount,Ecology may amend the agreement to match the actual eligible bid
• Construction of BMPs/facilities for new development or rc-development.(NOTE:grant amount based on the percentage of Ecology's participation in the overall funding of the project.
fonds may be used to pay for the portion of a BMP/facility that treats a combination of runoff Ecology may begin the amendment process as soon as possible after the completion of the bid
from existing hard surfaces(retrofit)and new or replaced surfaces(new or re-development)). process in order to make any surplus funds available to other eligible projects.
• Stormwater mnoff from private property where the recipient has not taken ownership or Consimcdon Change Orders
maintenance responsibilities for the facility by acquiring land or an easement.
• Land acquisition beyond the footprint of a stormwater facility or the footprint of a facility A change order is a formal document that modifies some condition(s)of the original construction
that has been re-located to install a stormwater facility. contract.Ecology reviews all construction change orders for funding eligibility and approves or
• Proprietary structural BMPs that have not received a TAPE GULD rating(see disapproves them.Significant changes that reflect a deviation from the approved planning
htm://www.ecv.waeov/proji a s/wa/stomwatcr/nmtmh/indm.httni. document require pre-approval.Variations typically include changes in scope of work,contract
price,construction methods,times to complete the work,and major design or process changes
• Projects that treat process water. (such as changes in location,size,or capacity).Ecology may require a final quantity adjustment
For more information about project eligibility please refer to Chapter 3 of these guidelines. at the end of each contract to reconcile the originally contractcd quantities with the quantities
actually used.
Funding Provisions For Ecology-approved change orders,Ecology may provide additional SFAP funding to facility
Maximum Grant Award construction projects of up to five percent of the low responsive,responsible bid minus any
contingency included in the bid.Ecology will provide funding for change orders on a first-come,
The maximum SFAP grant award is$5 million dollars per funding cycle per city,county,or port. first-served basis.
The maximum design-only grant award is$250,000.Planning and design funds awarded through
SFAP will count towards the$5 million dollar perjurisdiction maximum.
Fnnd;ng C-MMr.. Funding Guide/iner
Puge/0 Page it
Centennial Section 319
Centennial is a state funded program created by the Washington State Legislature in the middle Congress established Section 319 as part of the C WA amendments of 1987 to address nonpoint
I980's.Centennial may be funded from various state sources,including the State Building sources of water pollution.EPA offers an annual grant to Washington to implement its plan to
Construction Account,and the State and Local Toxics Account. control nonpoint sources of pollution,Wwhingme's Water Quality Management Part to Control
Nonpoinr Sources of Pollution.The grant from EPA requires a 40 percent state match,and
Ecology must manage Centennial in accordance with state laws and mles,including Chapter Ecology provides this match through Centennial grants for nonpoint source pollution control
70.146 RCW and Chapter 173-95A WAC. projects
Eligible Applicants There are no specific state laws or rules for Section 319,but Ecology uses federal laws,m1m,
and guidelines and Centennial laws and mles to steer the program.
Applicants eligible for Centennial funding include:
• Counties,cities,and towns. Eligible Applicants
• Water districts and sewer districts. Applicants eligible for Section 319 include:
• Port districts.
• Counties,cities,and towns.
• Conservation districts. • Water districts and sewer districts.
• Irrigation Districts. • Port districts.
• Quasi-municipal corporations. • Conservation districts.
• Federally recognized tribes.
• Irrigation Districts.
• Washington State institutions of higher education if the project is not included in the Quasi-municipal corporations.
institution's statutory responsibilities. • Federally recognized tribes.
Eligible Funding Categories • Washington State institutions of higher education if the project is not included in the
institution's statutory responsibilities.
Centennial provides grants for wastewater infrastructure and nonpoint source pollution control • Not-for-profit organizations that are recognized as tax exempt by the Internal Revenue
projects.Examples of fundable nonpoint source pollution control projects include stream Service.
restoration and buffers;agricultural best management practices(BMPs),OSS repair and
replacement,stormwater activities,and protection of drinking water sources.Infmtmcture Eligible Funding Categories
projects are limited to wastewater facility construction projects in qualified hardship
communities.Although it is rarely done,Ecology may also make loans using funds from Section 319 provides grants for a variety of activity projects that address nonpoint sources of
Centennial. pollution,including watershed planning,
p g p g,implementation of BMPs,water quality monitoring,and
outreach and education.Ecology requires applicants with projects that implement BMPs to
Set-asides collect and report data to estimate load reductions of nitrogen,phosphorus,and sediments;
Ecology has established the following set-asides and limits on[he Centennial funds. Ecology must report these reductions to EPA annually.
• One-third is set aside for wastewater facility construction projects in hardship communities. Grant Match Requirements
o The total amount may not exceed$5 million for any single project.
• One-third is set aside for nonpoint source pollution control activities projects. All nonpoint source activity grants and aonnivater grants have matching requirements.The
• The remaining one-third is awarded based on priority ranking.
following bullets describe the match requirements for the various sources of funds.
• Match for nonpoint source activity projects funded through Centennial,Section 319,and
non-hardship SFAP is 25 percent.
• Match for hardship projects awarded SFAP funds is 15 percent.
Folding Guideline.. Funding Go'Me
Page 12 Page 13
• Match for OSS repair and replacement projects funded through Centennial is 50 percent. Loans Used to Match Grants
• There is no match required for wastewater facility construction projects awarded hardship A recipient may use CWSRF loans to provide the match for Centennial,Section 319,and SFAP
Centennial grants.
grants.
Match is often in the form of cash,but a recipient may match some grants with other in-kind
contributions.The type of match depends on the type of grant or the amount of the grant.The I nterlocal Contributions
following describes the form of match requirements that apply.
• Projects awarded a Centennial or Section 319 grant of$250,000 or less may have any [nterlocal contributions are those tads by another governmental agency through interlocal
combination of match. agreement and not reimbursed by the grant or other outside funding source.The intn[erlocal
agreement should detail the work to be accomplished,the goods and services to be provided,and
Projects awarded a Centennial or Section 319 grant of more than$250,000 up to the its value.[nterlocal contributions can satisfy a cash match requirement.Interlocal contributions
maximum amount of$500,000 must supply a cash-only match. differ from other in-kind contributions because the following arc eligible costs:
• Projects funded through SFAP must supply a cash-only match. • An indirect rate of up to 25 percent of salaries and benefits.
Cash Match Cost of transportation through mileage(at the current state rate)or an indirect rate.
• Per Diem,travel,and subsistence expenses at state travel rates.
Cash match includes any eligible project costs paid for directly by the recipient that are not Prevailing wages of the public body.
reimbursed by the Ecology grant or another third party.Donations that become the long-term
property of the recipient are considered cash match.Loan money provided through the CWSRF Other In-kind
is considered cash match.
Examples of other in-kind match contributions are property,goods,or services contributed to the
Grants Used to Match Grants recipient(or any contractor under the agreement)without direct monetary compensation.Other
in-kind match includes donated or loaned real or personal property,volunteer services,and
If a recipient wants to use a grant from another funding agency as match,the recipient should employee services donated to a project.Other in-kind match does not include eligible project
check with the funding agency issuing the grant to ensure that it can be used as match for an costs paid directly by the recipient(see Cash Match above).Other in-kind contributions most be
Ecology grant.The following applies when using other grants to match an Ecology grant. fully documented and reported separately when requesting reimbursement.
• The scope of work on the matching grant must directly satisfy the portion of the scope of
work on the Ecology grant where the work is contributed. The current s.kind rare for volunteer services includes the value of travel expenses contributedi
• The date that the costs for the matching grant are incurred must fall within the effective and the
volunteers.For adults,the rate is a at$15 the
per hour.For persons under the age of 1 S,the rate is
expiration dates of the Ecology grant. the Washington State minimum wage at the time the service is provided.
• The costs incurred under the matching grant must be eligible according to all criteria for the The following are examples of ineligible other in-kind contributions:
Ecology grant. • Contributions of overhead costs,per-diem,travel,and subsistence expenses.
• The matching grant cannot originate from the same funding source as the Ecology grant. • Contributed time from individuals receiving compensation through the grant,except when
• Water Quality Program grants cannot be used to match each other. those individuals are off duty and contributing on their own time.
• Grants provided by the Washington State Conservation Commission cannot be used to match Time spent at advisory groups or meetings that do not directly contribute to project activities.
Water Quality Program grants,with the exception ofprojmts funded by Category 3 funds. Studies conducted by other state or federal agencies.
• Funds,goods,or services cannot be used w match more than once. • Any activities or expenses that arc ineligible for Ecology funding are also ineligible to be
Ecology uses nonpoint source activities projects funded by Centennial to meet EPA's Section used as match.
319 match requirements.The grant agreement will state if Ecology is using the project as Section Third-party In-kind Contribution
319 match.Projects designated for Section 319 match cannot be used to meet match
requirements for other funding programs. When a third-party employer(not the recipient,state agency,or a contractor under the
agreement)contributes the services of an employee,in the employee's normal line of work,to
the project at no charge to the recipient,the services may be valued at the employee's regular
rate of pay.
Fording Guidelines Fording Guideline..
Page/4 Puge 15
Chapter 3: Eligible Project Types • Distribution piping and appurtenances needed to transport reclaimed water to the reuse site.
The purchase of land and distribution systems for recreation facilities(e.g.,golf courses,ball
Some projects are eligible for both loans and grants,while other projects are eligible for only fields,and parks)and similar community development features not directly related to water and
loans.Eligible projects fall into five main categories:wastewater facilities,onsite sewage wastewater infrastructure needs are not eligible for financial assistance.
systems,stormwater facilities,stormwater activities,and nonpoint source activities.
Design
Wastewater Facility Projects Facility design is eligible for funding.Design plans and specifications most be consistent with:
Water pollution control facilities projects can include planning,design,and construction of • Chapter 173-240 WAC,Submission of Plans and Reportsfor Construction of Wosrewater
wastewater infrastructure,including treatment,collection,combined sewer overflow(CSO) Facilities;see http:/lapi).lee.waeov/wac/default.aspx?cite 173-240.
abatement,and infiltration and inflow(1/1)correction.The technical prerequisites and approval • An approved planning document.
process for facilities projects can be extensive.Ecology encourages applicants to work closely • Conditions resulting from the State Environmental Review Planning(SERP)process.
with the Ecology project engineers to ensure that all technical prerequisites arc in place when
planning facilities projects. • Ecology's Criteria for Sewage Works Design(the"Orange Book");see
htips://fortress waeov/ecv/publications/summarypaecs/9S37.html.
Planning • other applicable requirements.
Costs of preparing planning documents,including General Sewer Plans,Engineering Reports, Applicants must base the plans and specifications on the preferred cost-effective alternative
environmental review,value engineering studies,and rate studies are eligible for Water Quality identified in the cost effectiveness analysis.
Financial Assistance Program funding.Applicants most comply with planning requirements in
order to be eligible for financial assistance from Ecology. Construction
Subsequent project steps often require Ecology approval of a planning document If a planning Recipients of grants and loans for facility construction must ensure that the project complies with
document was approved by Ecology more than two years prior to the close of a loan and grant the approved Plans and Specifications.To this end,the applicant most provide adequate and
application period,an applicant must have Ecology complete a more recent review to ensure that competent construction management and inspection.This may involve procuring professional
the document reflects current conditions. engineering services.
Water Reclamation Facilities Design and Construction
Water reclamation facilities are eligible for loans.Water reclamation facilities most meet the Applicants can also apply for a combined facility design and construction project The total
same eligibility standards as other water pollution control facilities,including demonstrating that project cost for both phases of a"Design and Construct"project must be less than$5 million to
the project is the cost effective solution to a water quality problem.Cost effectiveness can be eligible to apply under one application.All the applicable requirements for both design and
include the environmental benefits of advanced wastewater treatment as well as the provision of comtmction projects apply,including the possibility of hardship assistance for the construction
additional water supplies. components and preconsWction funding for the design portion of the project.
Generally,project components with water quality benefits are eligible.Components with strictly Table 6 provides a summary of the funding eligibility of some wastewater facility projects and
water supply benefits are not eligible.Eligible project components may include,but are not components.
limited to:
• Wastewater treatment plant facilities.
• Rapid infiltration basins.
• Dedicated irrigation systems necessary to support the use of the water,such as poplar
plantations
• Purchase of land when that purchase is necessary for water storage or is the cost effective
option,such as a dedicated land application site.
Funding Guidelines Funding Guidelines
Poge 16 Page 17
Table 6:Wastewater Facility Projects and components Eligibility example,LOSS projects are eligible for hardship subsidy,and must complete State
Description Centenniat CWSRF Environmental Review Process(SERP)environmental review prior to applying for funding.
Grant Loan
Combined saws,overflow abatement facilities No Yes
Constucbm admm,,trabe and ma ecton services - - No' Yea Planning and Survey
Cost and effe bwm... ratyii. No yea
EnN nmeotel review No Y.. OSS pollution identification and survey projects may be conducted throughout a watershed.
E ui mwtaMlw moss pre—approved fora funded project No' Ye. Funded projects have included identification of sewage systems along the marine water shoreline
Waaci�a�r me control,storage,treatment disposal,or recycling of domestic No' yea and fresh water drainage shoreline.In addition to identification of fecal coliform hotspots within
Facilities with reserve capacities to awommodate flows asaodated with 20-year No yea the water body,recipients may use grant or loan dollars to conduct door-to-door surveys for
or—led rowth sewer infrastructure evaluation.Other project components eligible for funding include:
Fiscal...binsb.fi lans ulred for fedlity construction p,,Jwb No Y.. Homeowner Septic Self-Inspection Trainings or Septics 101 classes.
Indirect is(up to 25%of salaries and benefits No' Yea
Investment grade eM,i,ncy audit yea yea
Land acquisition as an integral part of the treatment process(fig.,land applic.6m)or No, yea Local Loan Program
for prownbon of water pollulton
Limd,mping for erosion control directly related to a project No' Yea Ecology may provide loans and grants to local governments to establish and manage OSS repair
Legal expenses ass«iated with use of a bond counsel in cleyeloping a loan•reement No Yes Light refreshments for meetings dreroved No Yes
and replacement local loan programs.OSS funding programs through local governments provide
Mitigation to comply with requiremanis in SEPANEPA or other environmentel review �� yea low-interest loan options to homeowners and small commercial enterprises for OSS repair and
direct) related W a ro ect replacement.Local governments that have OSS funding programs in place have ensured
Permits required for protect im lamentation No' yea improvement to water quality,protection of public health,and assisted in the protection and
Planning,Including feasibility studies,value engineering.rate studies,and general
ewer lans and en ineerin report,that include environmental review No year restoration of critical commercial and recreational shellfish habitat through the reduction of fecal
Plans ands cific,bons facili deli n No yea coliforrn bacteria and nutrient levels in surface waters.
Reclaimed water distribution infra Wre for tan ortatim to reuse site. No' yea
FlOnanung:Interim foranyprojen eligible for a CWSRF loan or Standwdforwaler No yea Recipients may use Centennial grants and CWSRF loans for the following:
pollution control facilities begun after March 7,1985
s.wart and sido-sawer laterals on public property forinmtration and inflow oomicton No' yea Subsidized loans to property owners with financial hardship.
Side—.I.W.1c individual pump s lJons,other appurtera on privet • Project administration and management.
residentialproperty.where the facilities are owned and mainta ned b a ubbe bodyNo' V°6 • A loan loss reserve account in accordance with the following:
sido-sawer laterals,individual pump stations,other appuMna c on
pnvite
residential property,where,ma project addresses a non pint pollubon spume No' Yee o The grant recipient can establish and accumulate a reserve account using Centennial
'Qualified hardship applicants may be eligible funds and local sources to secure the potential loss from default on individual homeowner
r Up to 50 percent fo givable principal for qualified hardship appl—ts. OSS repair and replacement local loans.
o Up to 10 percent of the total eligible cost for an individual OSS repair and replacement
Onsite Sewage System(OSS)Projects project may be deposited from the Centennial grant into the reserve account.
o Recipients must apply the amount of Centennial funds on deposit in the reserve account
OSS projects are eligible for both grants and loans.Eligible projects include planning,design, to either:
and construction of community large omite sewage systems(LOSS),surveys of existing OSS Cover,in part or in full,losses realized by the grant recipient on homeowner default.
throughout watersheds,local govemment loan programs provided to homeowners and small
commercial enterprises for the repair and replacement of failing OSS,and homeowner education • Additional OSS repair and replacement local loans at the timing discretion of the
and outreach on the topic of OSS operation and maintenance. grant recipient.
Centennial grants for up to$500,000 may be awarded for repair and replacement local loan
Large Onsite Sewage Systems(LOSS) programs with a 50 percent cash match.Match may be either a CWSRF loan or the recipient s
The Department of Health permits LOSS designed to treat less than 100,000 gallons per day own source of funds.
through Chapter 246-272B WAC,Large On-site Sewage System Regulations;see Ecology may adjust CWSRF loan interest rates to a lower rate at the end of the project based on
hero:=ano.lec.wa.eov/WAC/defwltas0x"cite-246'7 1BX full=true.With the exception that die recipient's assistance to financially challenged homeowners.Ecology adjusts the interest rate
planning and design documents are approved through the Department of Health,these systems on the local loan program based on the income of loan recipients in comparison to the county
arc considered facilities,and all the rules and requirements for facility projects apply.For MHI.
Funding Guideline., Fording Guid,,I rc
Page 18 Psge 19
A local government can tailor the OSS financial assistance program to fit into its existing water Table 7:Onsite Sewage System Projects and Components Eligibility
quality management strategies and efforts.Local governments may use an outside administrator Dseeryrtlen Centennial s.etion 3
19 CWSRF
for complete program management or provide some or all aspects of the loan program using G,.nt Grant l.wn
internal resources.Local governments with successful local loan programs use a variety of Cost and eflectiwne anew. No No yea
E ui mart and/w tide mired for a funded pmjct Yes Yes Yes
internal and external resources for marketing and implementing the OSS loan program, Fiscal su,tainiability plans used for filuy constucdm projects No No Yea
application review,loan authorization and processing,and establishment and collection of Indirect rats to 25%of salaries and benefits yea yet Yea
homeowner installment payments. LaMscaping for erosion control directl related b a project Yea Y.. Yea
Light refreshments for mmbngs if p—pprowd Yes Yes Yes
Aspects of a successful program include one or more of the following: LOSS/comm,mity wastewater system,constructs NO,N No Y.
LOSS/commuN wastewater systems lannin M design No No Yea
• Establishment of a program framework that addresses the identification and/or assessment of Mitigation to comply with raquirements m SEPAINEPA or other Yes Yes Yee
the failing OSS,homeowner loan application processing and management,and an on-going environmental resew dlly related to a protect
Onsite sewage system educab.IMonnabon,aM technical assistance yes Yee Vet
operation and maintenance program for repaired septic systems.
• Establishment of environmental and credit worthiness criteria Onsite sawage system report and replacement programs through a local yea No vs
loan/nth Wnd
• Staffing for program oversight. Om,de sew..system sure s Yea Yes yea
Permits, uired for roeclim lementabon Yes Yea yea
• Marketing and promotion of the program through the local health jurisdiction,Septics 101 Side-sewer laterals for OSS abandonment and....wbon projects No' No Yes
workshops,and local septic designers,installers,and pumpers. 'Qualified!hardship applicants m.ybe atiglble.
• Septic surveys to identify OSS failures.
Before signing a loan agreement,the Water Quality Program must review and approve: Stormwater Facility Projects
• The priority system used by a local government to identify and fund projects with the most Stormwater facility projects provide water quality benefits by treating and/or providing flow
critical water quality and public health problems. control for water generated from impervious surfaces prior to discharge to receiving waters.
• The local government's dedicated source of revenue to repay the loan to Ecology. Grant and loan funding is available for planning,design,and construction of stormwater
• Procedures to ensure that the citizens repay their loans to the local governments. facilities projects.Projects may be submitted as planning and design oral; Ian des'n
construct;or construction only.Applicant eligibility an projec pe car etermine the type
• Procedures to ensure adequate inspection of the project by the local government during �Tgfflfl—or-ro=—Taffunding available for a specific project.
implementation.
• Assurances that citizens receiving local loan funds will properly operate and maintain the In order to receive funding,stormwater BMPs/facilities must be proven to be effective at
systems that are constructed. reducing pollution from existing development.Eligible BMPs/facilities include those structural
BMPs which have been designed in accordance with the Stormwater Management Manuals for
The following guidelines must be used when local governments consider providing loans from Eastern or Western Washington htto::'www.ecy.wasov,proz=s,wgistormwatcutech.htmI
local loan funds to small commercial enterprises for OSS rehabilitation or replacement: equivalent Ecology-approved manual as listed in Appendix 10 of the Phase I Municipal NPDES
• No more than one-third of the local loan fund may be used by small commercial enterprises Stormwater Permit,or have received a General Use Level Designation(GULD)through the
for onsite wastewater treatment corrections. Technology Assessment Protocol-Ecology(TAPE)program(see
• No more one-sixth of the local fund may be loaned to any single individual or business,up to http:''wwly.ecv.wa.gov.'0rograms'warstormwateynelvtmh/index html).
a maximum of$50,000. Stormwater facility projects may include:
• The average daily flows for any small commercial enterprise cannot exceed 3,500 gallons per • Treatment or flow control best management practices.
day. �' • Low impact development techniques that treat stormwater and/or provide infiltration.
Small commercial enterprises may include public lodging(including motels,hotels,and bed and • Decant facilities that separate liquid waste from solid waste generated by storrnwater
breakfast establishments),rentals(apartments,duplexes,or houses),small restaurants,stores,or maintenance activities such as street sweeping and the cleaning of catch basins.
taverns.
Applicants for projects involving purchase of land most get pre-approval from Ecology.The land
Table 7 provides a summary of the funding eligibility of some OSS projects and components. purchase must be limited to the footprint necessary for installation of a BMP/facility or the
relocation of a facility displaced by coaswet _f a BMP/facility.Installation of a BMP/facility
Funding Guide/inu r'Funding GWdelines
Page 20 ge 11
to treat runoff generated by private property requires the local jurisdiction to take responsibility Table B:Stormwater Facility Projects and Components Eligibility
for all operation and maintenance for the BMP/facility and to obtain a permanent casement to D inampeap SFAP CW5RF
allow for access to the BMP/facility or purchase of the land itself Girard Lsaa
Ac uis,bonflnstallaton of native plant material Yes Yes
Ac ui sinoMnstallationo/Ianl maeral zt 1doer Yes Yes
Planning and Design MPstlwlhawnolreceiwdaGULDrati No Yea
. Cost and artactiwne.s anal , No Yes
Costs of preparing planning do u:p I., resource detmninationi,licotechnical work, elention facilities oms,tanks,-do etc. vs+ Yea
engineering design repo cnvironment lueutgiueeriugs,and rate studies are Enrronmental Whew vss yes
E W meet orator Cods ro roved for a tended ro t Yes Yes
eligible for funding. Finial susroinabili Ions r�uirsd for facility construction projects No Yes
Indirect rate(up to 25%of salons and bene@a Yes Yes
Subsequent project steps require an Ecology review of a planning document.If aplanning Inddldual rani i-bal stormwater infiltration treatment and cdtecbon systems,such as Yes' No
document was approved by Ecology more than two years prior to the close of a loan and grant bion lentlon awales on iiwte ro e
application period,an applicant must have Ecology complete a more recent review to ensure that anration s terra d wens,.wales,treech, and vas Yes
the P auP BY P Inatenatlon B rap rep,bwla«a,and reteidrq wane b prevent sediment discharge tit° vas Yes
the document reflects current conditions. sbmrwater BMP.
Inwarwnt reds elacianc aWit No Yes
Phase I and 11 NPDES municipal stormwater permittees are eligible to receive project-specific Land i Wsieon for rocil dti vas No
planning and design SFAP funds to prepare green retrofit projects for construction.For the Landau i for erosion contra directly related to a p Ject _ Y. Ws
purposes of the 2017 funding program,a green retrofit project is defined as a stornwatcr and Li ht reheahmente ter meebn s if re-aroved Yes Yes
ow irm.ct demob end BMP im temanrobon yes Yea
land use management project that strives to mimic pre-disturbance hydrologic processes of Low impact demob ant sits-specific planning Ves Yn
infiltration,filtration,storage,evaporation,and transpiration by emphasizing conservation,use,of Mitigation to comply with requirements in SEPAINEPA or other—imnmental review No vss
on-site natural features,site planning,and distributed stormwater management practices that are directly related to a r-tt
ulnach to property mnamfiresidents potentially affected by retaliation of a facilityVes Ves
integrated into a project design.Such projects for non-p=iltces are not eligible for SFAP Permits re,l,raid for pmact ar lemenrotion vas vs
funding,but they may be eligible for CWSRF funding. site re ration work s a weed removal vas vea
Stormwater facility projects required b coon or adminis"Ilvs order No yea
Construction Stormwater facility,retrofit or low Impactdewlopment projects not required by sbminiair
Permits
«v loaiwuon mcintles vss cos
Ecology may provide loans or grants to eligible applicants for construction of stormwater facility Stormwater treatment facilities constructed wetland:blo elentlon etc,)vss vs
projects.Eligible cities and counties may apply for financial hardship consideration for a Use of sediment settlers e..,Pd c .mide vn vas
stormwater-related project.Applicants must comply with Ecology-approved design standards as 'Up to 50 pemenlforgivabls pdncipal for qualfied hardship applicants.
listed in Western and Eastern Washington Stormwater Management Manuals or an equivalent 'Approval on a case by case basis with appropriate easementsnandowner agreements.
Ecology-approved manual as listed in Appendix 10 of the Phase I Municipal NPDES Stormwater s In pwmftW communities.
Permit in order to be eligible for financial assistance from Ecology;see
http:nc cw.ccv.wa.gov/progr slwg/stormwateritmh.html and Stormwater Activity Projects
http: trww.ecv.waeov/programs/wo/stormwater/municipal/MUNldocs/Dermitmod090110/Penn
itModificationAppendix tO.pdf A project will be eligible for grants or loans depending on the activity type and the jurisdiction
where the activity takes place.Activities projects which are required by a NPDES Municipal
Table 8 provides a summary of the funding eligibility of some stormwater facility projects and Stormwater Permit are eligible for loans only.These same projects when proposed for
components. implementation in an un-permitted community may be eligible for both loans and grants.
Examples of these types of projects include:
11�� —t,a, ' '/� / ./� ,� • Revim of existing
waler glocal management planning.
I G11�`Y /►_J' , `(,/� + j� • Review of existing local stormwater regulations.
S�U
f a New BMP development and assessment through the Ecology TAPE program(loan only).
S/tA �� • Conducting inventories and mapping of stormwater sources and infrastructure.
JEducation and outreach..r
Funding G,,,Mines Funding Guidelines
Page 12 Page 23
A limited suite of activity projects are eligible for SFAP grants in both permitted and un- Key Elements for nonpoint source projects as outlined in EPA's Handbook for Developing
permitted communities.These projects include: Watershed Plans to Restore and Protect Our Waters(chapter 2,page 2-15);see
• Inspections of privately-owned stormwater treatment facilities installed prior to being htm://www.coaeov/nps/watershed handbook/.
y required by a Municipal NPDES permit. All Ecology funded nonpoint source activity projects must also meet the objectives of
• Purchase and operation of high efficiency/regenerative air sweepers. Washington's Water Quality Management Plan to Control nonpoint Sources of Pollution;we
• Legacy pollutant source identification,tracing and removal. htms://fortress.waeov/ecv/publications/documents/1510t1 t 5.pdf.
Table 9 provides a summary of the funding eligibility of some stonnwater activity projects and Following is an ovmiew of project types that qualify as nonpoint source activity projects.
components.
Best Management Practices(BMPs)Implementation Projects
Table 9:Slomtwahr Activity Projects and Components Eligibility
Desorption CantenMal cram or AP CWSRF Water quality best management practices(BMPs)arc defined as structural or non-structural
Section G.sae O fAsret Lea^ method(s),recommended through a planning process that have a demonstrated success for
Activities aired b a NPDES muds aI—a der permit No No vss addressing or preventing water quality degradation.Implementation of BMPs refers to the use of
Basin modeling for BMP prortubon rot required b a panint Yes No Yes
Costand enecbienev.anal is No No Yes established approaches or practices to address water quality problems.BMPs are physical,
Equipment and/or bola pw,ppmwd fora herded pnijecit yes Yes yes structural,and managerial practices that prevent or reduce nonpoint source pollution.
Establishment of sbmnvater utilities not niguredb rmit yes No vss
Establishment of sbmavater Wilities neoAred by permit No No vs. Ecology may fund BMPs that address or correct water quality degradation through facility-or
Im lemeorotioo of W—bcoal actmb•nd ,IW by permit vea No vss activity-focused projects.However,BMP eligibility is not the same for loans and grants.
Indirect rate to 25%of salaries and bereata Yea yea Yes
Inspection programs for private parcel sbrmwster BMPs not regWnd
b ermit No yes n+ BMP Funding Eligibility
Land acquisition M rewnbon ofwater pollution No No yes
Land ac asitbn for wsuands psotection,reelondion.and conssuclon No No yes BMPs for water quality improvements on private property,public property,public casements,or
Land— for erosion control dimly related to a project No yea vss public rights-of-way through private property are eligible for grant and loan funding.Nonpoint
Light refreshments far meetings d pre-approved Yes yes yes source BMPs eligible for ants are limited to livestock exclusion fencing,riparian buffer
Outreach and education projects not uked b abrrn nW its Yes No Yea g
outreach and education pmlacts required by stonnwater pennits No No yes establishment and planting,stream restoration activities,direct seeding,and certain livestock
Pet waste s,ns Yes yes Yes feeding practices.
Purchase of hi h-efficient a v No yes Yes
Stomiwater inf a lrucMro inwnm es not aired by a pernot Yes No Yes Implementation of agricultural BMPs on property owned by Washington State and federal
Stormwater infraswcwre In—to...neq,arad by.paint No No Yea governments are largelymeli ineligible,regardless of the eligibility of the applicant.However,
Stormwater related land use tannin not a ed b n Yea No vss g g g ty apP r
Sbrmwater related land use 111 n,,q req,ired by pannt No No vs+ Ecology may provide financial assistance to an eligible public body to participate with other state
water uallt momtonn not aired by stormwaar permits Yes No yes-7 and federal agencies in comprehensive watershed planning and large scale monitoring programs
Water ,alit monitorreg,red by stommvalar permits No No I yo that extend substantially beyond federal and state lands. -
Nonpoint Source Activity Projects The costs associated with project-specific planning and technical assistance for planning,design,
and implementation of grant and loan eligible water quality BMPs are mimbursable.General
Nonpoint source water pollution control activities include a wide variety of projects that do not planning for resource and land management is an eligible activity if the resulting plan includes
involve constructing or preparing to construct a traditional water pollution control facility.These eligible water quality BMPs consistent with the criteria required under these guidelines.Any
types of projects involve activities such as installing best management practices(BMPs)and general plan for riparian buffer protections must include recommendations that meet or exceed
using outreach and education to help improve water quality by addressing nonpoint source the buffer width guidance found in Appendix G.
pollution.Ecology may require specific review and approval for certain BMPs in the individual As an incentive to implement the riparian buffer requirements,Ecology will provide 100 percent
loan or grant agreements.Projects that implement direct water quality benefits are prioritized in grant funding for the buffer implementation project task in applications that rate and rank highest
the application evaluation process. in the evaluation process.This 100 percent funding will include site-specific planning,design,
All proposed nonpoint source activity projects most implement an clement of a state or local plan and implementation of riparian buffer planting projects and associated livestock exclusion
directed at addressing water quality issues(e.g.,watershed management plan,nonpoint source fencing only.All other BMPs will be reimbursed at the 75 percent grant share with a 25 percent
pollution control plan,TMDL).The plan being implemented most meet the criteria of the nine match required on the project level.
Fording Guidelines Funding Gudelires
Page 24 Page 25
All BMPS must meet the conditions of these funding guidelines and be reviewed by Ecology Stream restoration and stabilization projects must meet the standards established in Appendix G
prior to installation.Ecology will require recipients to submit a form that describes the of this document and the Washington State Aquatic Guideline Program's Stream Habitat
implementation plan for all BMPS to the regional Project Manager or an Ecology pre-design Restoration Guidelines.The current version of this guidance can be found at
report.Ecology's Project Manager or Project Engineer will review the proposed project and http://wdfw.waeov/publications/01374/.
provide written notice to proceed with implementation.If the recipient installs un-reviewed
BMPS,the recipient assumes the risk that Ecology may delay or deny part or all of the Morn specific BMP provisions are discussed in Appendices D,E,and F.
reimbursement for that activity.
Agricultural Best Management Practices
Eligible BMPS Direct Seed Svsamr
Eligible BMPS include,but are not limited to,those that Direct seed systems we eligible for Water Quality Program financial assistance.Direct seed
• Are recommended through a multi-agency watershed management planning process and systems plant and fertilize row crops into undisturbed soil and eliminate full width tillage for
approved by Ecology as an effective technique to reduce nonpoint source pollution. seedbed preparation.Equipment used for direct seeding disturbs only a narrow strip of soil and
retains a majority of residue from the previous crop.Direct seed systems significantly reduce
• Provide public benefits through improved water quality. erosion,improve soil quality,reduce fuel consumption,and are a viable alternative to traditional,
• Are based on water quality improvements and not on production needs. full tillage systems.Direct seeding practices are eligible for three types of funding:
• Target the most critical areas and structural and non-structural practices that,if properly Equipment rental cost reimbursement.
managed,will provide the greatest protection or improvement in water quality. • Cost of custom application fee reimbursement.
Ecology limits its financial assistance to public bodies.However,the public body that receives a Direct seed equipment purchase.
grant or a loan can provide financial assistance to a private landowner.
Appendix D contains the eligibility conditions for direct seed systems
BMPS on Private Property Limitations
Lirestock Exclusion Fencing
BMPS on private property are limited to those that involve the following:
• A landowner agreement or conservation casement is granted and signed by the landowner. Livestock exclusion fencing eligible for Water Quality Program financial assistance when
installed at a minimum setback from the ordinary high watermark consistent with the riparian
• Site specific project plans that have been reviewed and approved by Ecology in writing prior restoration guidance found in Appendix G.Exclusion fencing protects riparian areas from
to implementation. impacts due to livestock activities in and around streams.Recipients are required to plant the
• Implementation of BMPS in the riparian zone consisting of revegetation or fence construction buffer established by the fencing setback with native trees and shrubs to provide a higher level of
that meets the riparian restoration criteria in Appendix G. water quality improvement.This minimum setback and vegetation helps protect surface waters
• Implementation of no-till BMPS in areas where sedimentation and erosion affect water from pollutants such as pathogens,sediment,and nutrients,and provides physical protection so
quality in streams and rivers. riparian areas may be restored.Grass filter strips are not sufficient to meet this requirement.
• Implementation of livestock feeding BMPS where: Livestock Off-stream Watering Facilities
o Activity from livestock is contributing to fecal coliform or sedimentation problems If an applicant proposes to install livestock exclusion fencing w part of a riparian
and/or other degradation to the riparian area,stream,and water quality. protection/restoration project and the fencing meets the minimum standards for that BMP,
o The installation meets all of Ecology's prerequisites for eligibility. Ecology may award grant dollars to install an off-stream watering facility.A livestock owner
• Implementation of new,innovative,or altemative technology BMPS not yet demonstrated in uses off-stream watering to provide an alternative source of watering where fencing or other
the Ecology region in which they arc proposed.Demonstration projects are approved by methed(s)exclude livestock from streams in order to protect water quality.Off-stream watering
Ecology on a caso-by-cast basis for grant eligibility. facilities(including well concoction)are conditionally eligible for Water Quality Program
financial assistance for projects that include privately owned livestock operations.
Agricultural BMPS must comply with the Natural Resource Conservation Service(MRCS)Field
Office Technical Guide(FOTG)construction specifications or equivalent construction standards. Appendix E contains the eligibility conditions for off-stream watering facilities.
If NRCS specifications are not available,the structural design of the proposed BMP most be
designed by a licensed engineer.For further information,see Section IV of the FOTG at
lmyp//efote nres usda.eov/trcemenuFS asox'iFips=53077&McnuNamFmenuWA.zip.
F—ding Guidelines funding Guidelines
Page 26 Page 27
Livestock Feeding BMPS Lake Restoration Planning and Implementation
Livestock feeding BMPS are intended to support the relocation of livestock activities that Lake restoration planning and implementation projects on lakes with public access are eligible
threaten water quality,or to enhance existing feeding areas distanced from surface waters. for loans or grants.Lake restoration implementation projects where there is no public access are
Recipients may install a combination of these BMPS when appropriate.Funding for livestock not eligible for funding.The"Step Process"is required for all lake restoration projects(see
feeding BMPS only applies to projects that will improve existing water quality problems,and Application Requirements below for a description of the Step Process).Step 1 is planning;it
may not be used to rebuild feeding facilities where the primary purpose is to repair existing involves the identification of problems and evaluation of cost-effective alternatives.Step 2 is the
strictures.Ecology's Project Management Team must approve all projects before installation. implementation of the planning document.If the project includes construction,a design
Livestock exclusion fencing is a required prerequisite for these practices and most meet the component may be included before the implementation step.
minimum setback requirement.Eligible livestock BMPS include heavy use area protection,waste
storage facilities,and windbreaks. In-lake treatments,such as alum,are only eligible for CWSRF loans.
Appendix F contains the eligibility conditions for livestock feeding BMPS. Public Outreach and Education Projects
Demonslmlion Nonpoin!BMP Projeccr Projects with public outreach and education components are eligible for loan or grant funding.
Public outreach and education use effective methods and programs,guided by a detailed
Ecology will consider demonstration BMP activity projects for funding if they meet the outreach strategy,to engage the public's interest in improving water quality.Applicants should
following two conditions. consider that the public has different levels of background knowled= Ehimb Eater a,ality
• The practice has a proven record to improve the water quality problem of concern. man emmT i"AIS1sToTe m re�ucm ater pollution.Therefore,applicants should consider a
• The practice has not previously been demonstrated in the Ecology region where the project is multi-pronged approachto outreach.u6Te out tacTefforts should include:
proposed. • Generating basic awareness of water pollution.
Demonstration projects should be relatively small in scope,yet large enough to clearly evaluate • Educating at a more sophisticated level using more comprehensive content.
BMP effectiveness.Demonstration projects also need to incorporate education and outreach, • Building on existing recognition of the issue to prompt behavior changes that reduce
including direct involvement from the local county cooperative extension office or local pollution or opportunities for pollution.
conservation district.The applicant should plan outreach efforts that include news articles,focus The strategy should also specifically address combining public outreach with the implementation
sheets,or other written materials to maximize public exposure and increase the public awareness of other water quality management measures.This aspect of outreach could involve more in-
of the project.The applicant should describe approaches for planned outreach in the application. depth education,short training courses,live presentations and slideshows,handbooks,posters
Ecology expects recipients with demonstration projects to include a thorough analysis of the with educational content and captioned illustrations,and web-based training modules,or
effectiveness and outcomes of the project in the final report and provide recommendations for websites with photos ofgood and bad practices.
the potential of the BMP to become a grant-eligible activity. Applicants should target their outreach and education efforts to landowners with pmpertim
Groundwater,Aquifer,Wellhead Planning and Implementation adjacent to surface waters.Ecology acknowledges it is important to educate the general public
about behaviors and impacts to water quality.However,for grant project purposes,the most
Planning for and implementation of wellhead protection projects,groundwater protection benefit is gained by targeting landowners with properties adjacent to surface waters.
projects,source water(including groundwater and surface water)protection,and critical aquifer
recharge area projects are eligible for loan or grant funding.Applicants undertake these projects Appendix H provides guidance on how[o develop outreach and education project proposals.
to protect the quality of water used as a public drinking water supply.Decommissioning of Ecology provides this information as a resource or checklist and does not require the applicant to
abandoned wells and land acquisition for groundwater protection are only eligible for loan follow it.The goal of the checklist is to help design effective projects that change behaviors and
funding. achieves environmental results.
Drinking water system data are available at Riparian and Wetland Restoration Planning and Implementation
httD'// d h a eo/DalaandStatisticalRe rts/E imninentalHealtUDrinldn2kNate6vstmData.asvx. Planning and implementing riparian and wetland habitat restoration projects are eligible for loans
or grants.Land acquisition for prevention of water pollution or wetland habitat preservation is
eligible for loans only.Applicants can include installation of livestock exclusion fencing as part
Funding Guidelines Funding Guidelines
Page 28 Poge 29
of a riparian protection restoration project.The Step Process is not required for riparian and Table 10:Nonpoint Source Activity Projects and Components Eligibility
wetland projects,but Ecology strongly encourages it. o.aertglon C.nermolal Grant or. CWSRF
Section 319 Grant Loco
Ecology's Restoring Wetlands in Washington:A Guidebookfor Wetland Restoration,Planning Ao msib,,vin,wilabon of fenon along stream 2° Yes Yes
&Implementation provides guidance in developing a project proposal;see Ao—ti,linstalmtion of nab.plant material Yes Yes
Ac,,,,bon8nsmlabon of plant material sbbili¢er°.° Yes Yea
httUs✓ifoniess.wa.eoy,ecyyublications/publications/93017.Ddf AcbNties mouiredb NPDES municipal--tar permits No yes
Agricultural BMP implementation on priwb properly at concentrated animal
Appendix G contains requirements for riparian restoration and planting projects. feeding operabon¢(CAFos)(only CAFO.b areas covered by federally No Yes
designated National Exh uries are eligible for CWSRF loans
Total Maximum Daily Loads(TMDL)Support Projects Agd-ft teal BMP implementation on private property for the following's ripadan re-
vsh—bon or fence con,Wction;livestock feeding BMP,including has vy uss
Projects that support the planning and implementation of TMDL programs are eligible for is ones protection,waste storage facilities,and windbreaks;certain activities that
j PP P g P P 8< g �en ontdbuts to convarting conventional tillage Practices b direct seed pracb,es: Yea Yea
and loans.The BMPs recommended for TMDL implementation are subject to the same w owtiw/apeman-technology it they hew not yet been dame—treted In
eligibility criteria as projects that are not part of a TMDL implementation plan. Me Ecology Region in which they are proposed;new BMP,,ppr,w i by Ecology
that are environmentally sound,effective,and consistent with the funding
Applicants should work directly with Ecology's TMDL coordinators in their region on planning cols and objectives tis
Aquatic plant control when it has been established that water quality degradation
for and managing these projects;see httV7//W."V,Wlaov/progrms/wg/tmdl/contuts.html.Wlaov/programs/wig/tmdl/contaets.html. is due to the presence of aquabc plants,and sources ofpollubon haw been Yes Yes
addressed s,Mci,,
Water Quality Monitoring .,irg of the we°° vs Yes
BMP's on public property other ton state or federal property(e.g.,city,county Yes yes
Water quality monitoring before and during implementation,and after project completion is °rt
9 b' 8 6 P P 1 P Brid s Ilvesbck only)—up te a leotards and no culverlaa 8• Yes Yes
critical for tracking environmental and project results.Ecology may provide loans or grants for Channel—stabbehment or naWrebzabim/nand.,--atrucaan/ro-slo in ' Yes yes
water quality monitoring projects.Typically,a recipient undertakes monitoring to characterize coal nnensiw tannin rote b.eln,watershed,and area-weds water cob yea va
the existing conditions of ground waters and surface waters,to identify or quantify pollutant Computer a ui meet software,etc, ecrflc to a funded prciuct Yea Yes
Conserwbon easement adminisbabon and legal costs associated with vas Yes
sources or loads,or to establish the effectiveness of BMPs.Monitoring may be the entire project eslabiishln co —bon easements
or a component of a larger project. Conserwoon plans site-,ecific tea as b water quality BMP implementation Yes Yes
Cast and•ffctiwnass anal si No Yes
Water quality sampling for Deoxyribonucleic Acid(DNA)-typing is not an eligible activity. culnr.i r=_.review for BMP rm lamentation Yes Yes
Culvert removal for improved water quality and riparian restotabon • Yee Yes
Watershed Planning and Implementation Diagnostic studies b assess current water quality ye Yes
Dimot,eed custom application fee reimbursement''° Ves yes
Watershed planning projects we eligible for loans or grants.If the project is located in the 12 Direct seed equipment purchase by public body for rental Yes Yes
Direct saed equipment —luise for private land—w use No yea
counties that border Puget Sound,it must comply with planning criteria contained in Title 400 Direct s•ee equipment rental by private landowner-reimbursement's• Yes Y•.
WAC,Puget Sound Partnership;see http://aVp.]CL.wa.gov/WAC/d.fault.syx l.itt=400 Education and stewardship programs related b water quality Yes Yes
Ecology provides guidance for other jurisdictions. Educabonal ug—g, yes Yes
Equipment and/or tools re roved for a funded project Yes Yes
All watershcd Tans must comply with the State Environmental Policy Act SEPA and must be am planning when it result,in water gwl'ny BMP recommendations consistent yea yes
P P Y cY ( ) with these idetia.
submitted to Ecology for review and approval.Watershed-wide planning projects funded by Grass filter sal s'z e Yes yes
Section 319 must also meet the nine Key Elements for Watershed Plans in EPA's Handbook for Groundwater act source water phosiction Yes Vn
Developing Watershed Plans to Restore and Protect Our Waters;see Hardened stream crossin s for livestock'r°5• Yes Y..
Indirectme b25%of salaries and benefits Yes Y•.
htto7/www.eva.gov/nosiwatcmhed handbook. Intake treatments,such as alum No yes
Insallabon of log structures''° Yes yes
Table 10 provides a summary of the funding eligibility of some nonpoint source activity projects b,tanation of mot wads r• vss vas
and components. 1 a 11ation of,u hone i No yes
Installation or fide or mood bs No Yes
Ina tico caul eflklenc met such as liningor piping Wstl eeala No Vn
Ina tom eR'enc im Iamenabon such as drip,mist or low,dunvery s Isms No YM
Lake restorationimplementatornalathasgonsivuoughtheSbpprociess, I yes yes
Lake water "allty planningyes Vs.
L.kersh..ripsnan installation' Vss Yss
Funding Guideline Funding Guidelines
Page 30 Page 31
w.er§Papn Swsasna,�� D`Y«nP Ineligible Projects and Components
Land ac uisiron 16,..tends pmtection,restoraban,and cons—.n No Yes
Legal expense a..cobul with development of local ordbanc..for roam, Yes Yes In general,projects or project components that do not have a direct water quality bmcftt arc not
qualitymtmbm eligible for funding.Projects or project components prohibited by statute,federal appropriation,
Light rebesmments for mewfing.it re-ate roved Yes v.. or administrative rules are also ineligible.Table 11 contains a list of some projects and project
Lrvestack exclusion fencing ort cob yes Yes
Livestock exclusion fencingon ubbc n Yes Yes components that are ineligible for all funding sources.
Livestock feeding BMPs including heavy use eras protsoson,waste storage
facilities,and windbreaks'I• Yea yes Table 11:Insligitole Projects or Project Components
Manure wash storage la oorn No Vea
Mitigation b comply with requirements m SEPA/NEPA a other.nvironmental Y. Yss A llabon c uisibonnnsla of side/cross fencing
revew drrecb related tea r t Annual permit fees
Model ordinances b prevent or reduce pollution from nonpoeit sources Yea Yss A lication re antion rant or loan
d•velo ment and dissammal on Aquatic plant control for aesthetic reasons,nevp.lb,he improvements,or other purposes un elabd to water
Monitoring equipment used for water quality assessment Yes Yes quality
Off-Stream waterma provisions'r°s Yes Y. BMPs m,lemenation on most federal ark state awned property
Permits r uired for project trTlementabon Yes Yes BMP.im lamentafion that affect upland areas
Planting bees forfoews harvesting No YH BMP,implementation that are production oriented
Made,programs Yes Yes Bond costs for debt issuance
Residue ma ag—m vis no fill,direct areading'2 6 Yes yea Bonus or acceleration a rib fo contractors lo meet cmtrach al coal letion dates for cen,tr orr
RI arian and wetlands habitat restoration and enhancpnent Yes Yee Cost-pIusa-percenbgecf<oal canbada(also known as multipf r contracts),time and materials contracts,and
Riparian forest buff ns not for future harvest)' Yes Yes rcentaf<onstruction contracts
Schodprogramslwatergwl' related'' Yes Y•s CWwrtinslallation,r a re lacamenl for any hassom
Sediment control basins'• No Yea Enginewing
reports that do-itmoluds SERP
Site momsa and follow maintenance Yes Yes Fadirbes designed solely to pro,d,Primary bmiment
Site aretion work• waW remowl Yes Yes Facilities located on private property
S Bevel ,e l-s yes Yes Fsaittmsorporbons offacrhbes thatan solelyirdended bconeWtansport trout dlaposeorothanessmanage
Stream bb=rev btlon antl stabili ston'z Yes yes, rcial,institutional,or uid-1 wastewater
Siroam rosbrati.n roaclafor water ual Yes Yee Farm pllanni eral
Technical as Umm for Inigabon water management such as planning and colt Yes yes Fines and ealbas dun to violabons of or failures lo coal with federal state,or kiwi laws
testing
Installation of rip rap,boulders,and istal wallabulkhaads
Technloal assistance for the planning.dssign,,M lmpl. Wbm of ellgibte Yes Yes Lake restoration implementation where there is no public access
water win BMP.and stream restoration activitle¢ Land ac isition to site waslewebr treaMent rants,sewer n htsat-vea act us•manb act asaaciabd wsb
TMDL plan dsve msnt act rm Ismenlation Yes Yea Landsca m tar aesthetic reasons
Use of sediment settlers a .,Pol c ,m ds No Yes Lobbying coiabsd with lobbying
Water "alit monibn Yes Yes Monitoring equipment used by an industry for sampling and analyses oflndusbl•I discharges to municipal water
Wabnn r anti Yes Yes plow
conbd tacitities
Weed control associated with ri adan bon Yes ves Open brig sparse,of local govamment such as Me salarles act expenses of a mayor,city councM member,—city
Well decommissanin No Vsa agorna,eta
Wellhead proWbon yes Y. Operation and maintenance
Wetlandn creatio ''° No Vss Owrtlme differential aid to employ..of local governmentb complete adyums"Ove orforare account work
Wetlands restoration'r,° Vsa Y•s Previously funded objectives
'Specific cribns or guidelines apply. Pro ecta related to ads of naku that alter the natural-Mron a,L thereby—using th,raby-using water quality problem
2 Work on private property requires landowner agreement Pro ecta sobl foracod conbd
°May have Ecology's Water Resources or Shorelands and Environmental Assistance Program issues. Recl—bon of.baMonad mines
Applicants,recipients,and Ecology staff may need la inquire as to specific project limitations. Remove of existingsbucWres or demolition of structures that are rat interfering with proposed conatruebon
'Schcol Districts are not eligible for funding. Sclanbfic research unrelated to a specific activity or facill
°Requires exclusion fencing with a minimum setback from the ordinary high water mark consistent wind Me Side-sewer laterals,Indlvld ual pump senors,other appurtenances on private residwhal pmi,",where the
riparian restoutlon guidance found in Appendix G. facilities are not owned and maintained by a public body and the project does not address a nonpomt pollution
e Requires prior review and appmwl fiom Ecology's Project Managua before implementation. Solid and harardous wash clean"
Suite act federal agency facilities and other duties and respoirsibilites
Vehicle purchase.except when Ecology has determined that a speculaed vehicle Is as.MWl te directly satisfy
the -sot sc a of ware and to achieve the pmjwt water quality goals end.elognlM
Water su and cones ants
Funding Guidelines Funding Guidelines
Pogo 32 Page 33
Chapter 4:Applying for Funding Fiscal Year 2017 Annual Water Quality Funding Cycle Process Steps
Ecology manages the four major funding programs for water quality projects as one program. Agreement Closeout
We have one combined funding cycle,one application process,and one Final Offer List and
Intended Use Plan. AgreemenW rojecl 1-5 ye.
Management
The Funding Cycle Agreement Development July201.1-uary201P
The SFY17 application cycle begins on August 17,2015.Before the application period opens, Issue Final Offer List and
aPP y g �P P P Funding Letters July 1,zole•
Ecology posts information explaining the application process and sends out a notice about the
application period and corresponding applicant workshops.
Public January 22i.b q22.2016'
During the annual funding cycle,Ecology: Comment Period
State Legislature Session:
• Accepts applications for approximately two months. Issue Draft Offer List January-April 2016
(W Lasww,.dudao J-uary 22.20ur (2016 supvaa.nml auda.tl
• Holds applicant training workshops around the state. Iwaa.r a..wopa.ml
• Rates and ranks the eligible applications based on the evaluation criteria Application Evaluation, Governors Proposed Budget.
• Solicits advice on projmt scope of work from other state agencies and other Ecology Rating,and Ranking Odobw 2aDacember 25,2015 December 2015•
programs,if applicable. Application Submittal
August 17-0clobar 16.2.15 Auau•t 19,2015SPakane
• Conducts evaluators'meetings to discuss the project proposals water quality priorities, Application
workshops Aupu•t 19.2015{Nemburd
finalize evaluations,and develop a Draft Offer List and Intended Use Plan(Draft List). AWu•r 2e,2a15a ile,e
Ausu.l 2r.20151--it
• Sends the Draft List to the Governor's Office of Financial Management and the State •e.n,ual•a oa1..
Legislature for consideration during the funding appropriation process and makes Figure 1:The SFY17 Funding Cycle
adjustmcnts based on legislative provisions.
• Holds a30-day public review and comment period. HOW to Apply
• Conducts a public meeting during the 30-day public review process to present the Draft List.
• Publishes the Final Offer List and Intended Use Plan(Final List)that includes a The Application
responsiveness summary to comments received on the Draft List.
• Develops agreements. Applicants submit applications for funding through the Ecology Administration of Grants and
• Manages agreements. Loans(EAGL)system.The funding application is available by going to
http://www.ecv.wae.n/funch%e EAG L.html and following the instructions.Onoc in flit EAGL
• Closes-out agreements. system,applicants can access tfie funding application and an EAGL User's Manual that provides
Figure I illustrates the estimated timeline for the SFY 17 funding cycle steps. instructions on accessing and using the system.
Applicants can submit applications beginning August 17,2015.All applications must be
submitted by 5:00 pm on October 16,20IS.
Evaluation Process
Ecology evaluates project proposals based on responses provided on eight forms of the
application.A total of 1,000 points are available.In order to obtain funding aproject must
receive a score of at least 600 total points,and it must receive at least 125 of the 250 possible
points on the Water Quality and Public Health Improvements Form.Table 12 shows the scoring
breakdown by form and the scoring criteria Additional guidance on scoring is in Appendix M.
Fmding Guuleh— Funding Guideline.+
Poge 34 Pore 35
Table 12:Application Rating and Ranking Criteria Two Ecology staff review each project proposal;each reviewer gives the proposal a numeric
Form and S1111"if Pol.I score.One reviewer is from the Ecology region where the project is located,and the second
Scope of Work-Additional Tasks Form(up to 75points) reviewer is from one of the other regions or headquarters.Ecology staff compares the two scores
The scope of work represents a complete and concise description of the project tasks 0 75 to ensure evaluation consistency for the application.If needed,a third Ecology reviewer
and outcomes,including deliverables and hmelines performs an evaluation to ensure accurate,consistent scoring.Ecology develops a ranked list of
Pro cf Schedule Form(up to 100points) projects based on the project scores.
The project schedule includes all tasks including pre-project administrative elements
such as permitting,MOUs,land owner agreements,etc.,and provides sufficient time to 0-25 Ecology may request input from other state agencies and other Ecology programs about certain
complete all elements. types of prcjccts.This outside review may not generate a numerical score,but it can influence
The applicant is ready to start on the proposed scope of work and can begin drawing 0-75 the score.Outside reviewers could include staff from the State Conservation Commission,Puget
• down funds. Sound Partnership,or the Washington State Department of Health as well as other Ecology
Task Costs/Bud t Form(up to 135points)
The application demonsbstas how the applicant arrived at the cost estimate for each programs.
task.The process used by the applicant to develop this estimate is based on real-wodtl 0.50
data. The information provided in the application is the basis for the scope of work used in a funding
The cost to complets the scope of work is reasonable when compared to similar projects 0-85 agreement.If the applicant makes significant changes to the scope of work after the application
in the region deadline,Ecology may withdraw a funding offer.
Additional Funding Information Form(up to 15point.)
• Applicant has identified adequate matching funds. Full points if nio match is re u.ed. a,s The Successful Project Proposal
Project Tom Form(up to 05points)
Team members roles and responsibilities are well defined and adequate for the scope Demand for Water Quality Financial Assistance Program funding has routinely exceeded
of work.Team members past expenence is relevant to the proposed project.Applicant 050 has a plan in place to maintain sufficient staffing levels to complete the project. available funding.With such a competitive funding environment,applicants must develop a
The applicant documents successful performance on other funded water quality strong project application to display the project in the bat light.While there is no guarantee that
projects,including Ecology funded projects.Previously constructed projects provided the 0-15 a project proposal will be funded,applicants can do several things to improve their chances of
water quality benefits described in the project application on time and within budget. success.
Prciject Planning and D—lopment Form(up to 60points)
Applicant used a complete and well-defined set of criteria to determine the value and A successful project proposal will:
feasibly of the proposed project and included the useful life and long-term maimenance 040
costs in their evaluation of the project and project alternatives. Show how the project solves or addresses a water quality problem.
Applicant has provided documentation showing that key stakeholders have been 0 20 • Identify a documented water quality issue.
• identified and will support the project,
Water Quality and Public Health Ira rowmonts Form(up to 500points) • Demonstrate a clear connection between the proposed project and how it will help resolve the
Project proposes to reduce or prevent Pollution in a waterbody that has been identified 0 135 identified water quality issue.
as a prionty by a local,state or federal agency, • Explain how the applicant will document the water quality benefit.
The proposed project area is directly connected to the water body identified for
improvement and applicant has provided sufficient technical justification to show the 0-150 Explain why the applicant chose the project.
proposed project will reduce the pollutants of concern in the water body identified for Describe the process the applicant used to select the project over other solutions.
improvement • P aPP� P 1
Applicant has identified how each task itl he evaluated in order to determine success, O50 Provide documentation of plans)that supports the project.
noted ff the measure ts uanlitebve or ualitstive,end def. a oel.
The project will achieve substantial water quality and public health benefits. 0-100 • Explain why the project is the applicants highest priority.
Applicant has a plan and commitments in place to fund long-term maintenances and
sustain the water quality benefits of this project
050 Demonstrate that the project is well thought out.
How well does the applicant and the project address greenhouse emission reductions in 0 15 Include a well-defined scope of work that has goals,objectives,timelines,and measurdblc
accordance with RCW 70.235.0707 outcomes.A sample scope of work for stormwater facility projects can be found in Appendix
Financial Hardship Form O
Does the small community applicant for a wastewater construction project meet the 0 er 50
criteria for financial hardship? • Show how the project enjoys broad support by the community and agency partners.
Total Possible Points 1000 Show that funds will be well spent
Funding Gldddlinea Funding Guideh.
Page 36 Page 37
• Provide an accurate and reasonable budget. • Ecology's determination that the project complim with the SERP(State Environmental
• Show that the funding request is reasonable compared to the proposed water quality benefit. Review Process)requirements.
• Documentation that the project is the cost effective approach to achieving the water quality
Illustrate that the project is ready to go. benefit.
• Confirm that the applicant has completed all required environmental review or has a plan and
schedule to do so. Prerequisites for a Step 3(construction)project include:
• Document that the applicant has obtained or applied for all permits. Ecology approval of the appropriate planning document(Engineering report,General Sewer
• Verify that the applicant has completed all necessary easements,property owner agreements, Plan'etc.)
or land acquisition. • Ecology approval of the plans and specifications for the project.
• Ecology's determination that the project complies with SERP requirements.
Be easy to read and understand. • Documentation that the project is the cost effective approach to achieving the water quality
• Address all of the items identified in the evaluation criteria and scoring guide. benefit.
• Give clear,concise answers to all questions.
• Write in complete sentences. Squired to prepare
General ewer Planncy projects,and other types of projects that are not
required to prepare a General Sewer Plan or Engineering Report may substitute apse-design
Helpful hints: report for Step I of the process.
• Include maps,diagrams,and pictures of the project and project area and display past projects Design and construction(Steps 2 and 3)can be combined into one application in certain cases;
(if any exist). these projects are called Step 4 projects.To qualify for Step 4,the project must be$5 million or
• Provide documentation to support answers. less,and the applicant must be able to demonstrate that they can complete the design and have it
• Include citations. approved by Ecology within one year of the funding agreement.
In some circumstances,approved plans and specifications are not required to apply for certain
Application Requirements types of wastewater collection construction projects.As described in WAC 173-240-030(5),if
an applicant has received Ecology approval of a general sewer plan and standard design criteria,
Applicants with facilities projects need to complete certain prerequisites in order to be eligible plans and specifications for sewer line extensions,including pump stations,are not required to be
for funding assistance.Ecology evaluates all applicants on how they are implementing the submitted for approval.
State's requirements for Greenhouse Gas Emissions reductions.Applicants in the Puget Sound
basin must be consistent with the Puget Sound Partnership's Action Agenda. Ecology encourages applicants to follow the Step Process for activities projects;however,with
one exception,it is not required and it may not be applicable in some cases.
The Step Process The Step Process is required for nonpoint source activity lake restoration projects.
Applicants that propose facilities projects must proceed according to a systematic method known
as the Step Process.Funding for one Step does not guarantee funding for subsequent Steps.The Growth Management Act(GMA)Compliance
Step Process consists of three steps.
Any county,city,or town required or choosing to plan under the Growth Management Act
• Step I(planning)involves preparing a site-specific facilities plan that identifies the cost- (GMA)proposing a facility project must be in compliance with the applicable GMA
effective alternatives for addressing a water pollution control problem. requirements at the time a loan or grant agreement is signed unless exceptional situations exist.
• Step 2(design)involves preparing plans and specifications for use in construction. Ecology may make exceptions in situations involving a public health need or a significant
• Step 3(construction)is the actual building of the facilities based on the approved design. environmental degradation.
There are no prerequisites to apply for a Step I(planning)project GMA compliance impacts the program in several ways:
1) GMA compliance status may have an impact on the priority evaluation of proposed facilities
Prerequisites for a Step 2(design)project include: projects,because facilities projects in areas out of compliance with the GMA may not be
• Ecology approval of the appropriate planning document(Engineering report,General Sewer ready to proceed.
Plan,etc.)
Funding Guidelines Funding Guidelines
Page 38 Page 39
2) Ecology coordinates with the Washington State Department of Commerce to help ensure the counties,cities,ports,and special districts.The SEPA lead agency is responsible for identifying
applicants are in compliance when the financial assistance agreement is signed.If an and evaluating the potential environmental consequences of a proposal.This evaluation is
applicant achieves GMA compliance during the fiscal year,Ecology may sign the agreement. documented and sent to other agencies and the public for review and comment.Every facility
3) Under certain circumstances Ecology may make temporary exceptions to the GMA construction project is subject to SEPA review regardless of how the project is financed.
compliance requirement if the proposed project is required to address a"serious public health SEPA alone does not meet all the federal requirements that projects using CWSRF financing
need"or a"significant environmental degradation."Ecology looks at such designations very
carefully and makes determinations on a case-by-case basis.However,Ecology exceptions must meet.The following elements most be added:
do not relieve applicants of their responsibilities to comply with the GMA requirements. 1) Documentation of the SEPA review process.
2) Cost effectiveness analysis that includes consideration of almmatives.
GMA compliance does not affect activity project applications,such as watershed planning,water 3) Additional public participation opportunity.
quality monitoring,public information and education,etc.GMA compliance also does not affect
facilities projects proposed by counties,cities,or towns not planning under the GMA. 4) Review and final SERP determination by Ecology.
If a federal agency(e.g.,Rural Development or EPA)has completed a National Environmental
Environmental Review Policy Act(NEPA)review of the project,that review can be used to satisfy SERP requirements.
A SERP environmental review applies to projects involving the construction of'•tmatment Federal Environmental Cross Cutter Requirements for CWSRF Equivalency
works" funded under the CWSRF.Treatment works include wastewater and stormwater
collection,storage,and treatment facilities,including reclaimed water,combined sewer,and Projects
LOSS projects.Non-treatment works projects eligible for CWSRF funding include repair and CWSRF funding applicants/recipients for wastewater facility construction(Step 3)and combined
replacement of individually owned on-site septic systems,education and outreach efforts,and design and construction(Step 4)projects identified by Ecology in its Funding Offer List and
other water quality activity projects.These are not treatment works projects and are not subject Intended Use Plan as"equivalency"projects must complete federal cross cutter review and
to SERF. receive an Ecology determination.For Step 3 projects,cross cutter review and an Ecology
SERP for CWSRF Projects determination must occur before the Water Quality Program Manager signs the CWSRF loan
agreement.For Step 4 projects,cross cutter review and an Ecology determination must occur
Recipients with afacifin planning project using CWSRF financing will prepare SERP before starting construction activities.Any construction activities that occur prior to an
documents as part of the scope of work in the loan agreement for the planning project.Ecology Ecology's cross cutter determination will not be eligible for reimbursement.
incorporatm SERP into the facility planning process in order to ensure that the loan recipient Federal cross cutter review is a requirement for wastewater treatment,wastewater collection,
fully considers and addresses environmental consequences before actions are taken. reclaimed water,infiltration and inflow correction,and combined sewer projects identified by
Applicants applying for CWSRF financing for afacility design or construction project must Ecology as equivalency projects.
complete SERP prior to submitting the application for funding. Not allowing enough time to comply with cross cutters can influence the implementation and
The State Environmental Policy Act(SEPA)provides a unique mechanism to achieve management of aproject.These requirements are detailed in the loan agreement and we
environmental review and disclosure.Washington State's SERP complements the SEPA process. implemented in the construction contract by including the Ecology specification inserts into the
SERP procedures supplement SEPA in order to meet federal requirements and incorporate bid package.
review and determination by Ecology. Loan applicants/recipients will prepare a cross cutter report that documents their actions in
A basic overview of SEPA is available at www.ecy.wa.gov/programs/sea/seoaie-rmiew.html. regard to each federal cross cutter.When complete,the applicant/mcipient will submit the report
SEPA applies to decisions made by every state and local agency,including state agencies, to Ecology's Project Manager for review.The Project Manager reviews the report for
completeness and initiates formal miew with the Environmental Review Coordinator.When
federal and state resource agencies have approved all cross cutters,and the cross cutter report is
'The CWA Title VI Section 212(2KA)and(B)contain the definition of'-- Section 212(2NA) complete,Ecology's regional Section Manager will send a cross cutter report determination letter
partially states,"The tmm"rreain—warb"•mom arty devices and.ryet used in the storage.neo —. with the signed cross cutter checklist to the applicant/recipient.At this point,construction can
recycling,and reclamation ofmwicipa/sexageart i.dusnia/xasrev ofa liquid nature to implement seaaan 101 of begin.
this ocr.."And Section 212(2)(B)Partially states,'hi addition m the d fntrion contained in s,,bpw grWh(4)of
this pwagroph. Weatment -b"means any other method or xtemfor preventing.abating,reducing,storing The following is a list and brief description of the federal cross cutters required for C W SRF
heating,uparming,or di posing of,.k p.1 xasre,including arorm eerier rim f,or i.durtrial waste,including
waste in combined.rrorm water oml sanitary sewer syrremr... facility construction projects.
Fording Guidelines Funding Guidelines
Page 40 Page 41
• The Clean Air Act establishes air quality standards.This cross cutter requires projects to project is located in the river basin of a wild and scenic river.Compliance may require
show how they conform to the Washington State Implementation Plan(SIF),which describes consultation with the land managing agency where the river is located.
how the state implements,maintains and enforces National Ambient Air Quality Standards
(NAAQS).Compliance may require estimating the air pollution emissions associated with NOTE:Compliance with all applicable local,state,and federal ordinanecs,laws,and regulations
the project. is required whether Ecology awards CWSRF funds or not.Pleasc check with the Governor's
• The Coastal Zone Management Act(CZMA)protects the nation's coastal areas.This cross Office for Regulatory Innovation and Assistance(OR1A)for permitting assistance in your area cutter applies to any projcct located in a county adjacent to Puget Sound,the Pacific Ocean,
or the Lower Columbia River Estuary.Compliance requires receiving CZMA concurrence Mom detailed environmental review guidance is available online at
from Ecology. h ://W .ec.wa ov'ro ramsmw/fundnn WGrantLowM gmtDocs/En/DraftSERPandCmssCu,
• The Endangered Species Act identifies and protects species at risk of extinction.This cross tGuidance.odf.
cutter may apply if the project is located near any endangered species or their critical habitat.
Because so many of Washington's rivers are habitat for endangered salmonid species,this Historic and Cultural Resources Requirements
cross cutter applies to many water quality projects.Compliance requires an EPA review of
the project documentation to determine if coordination with the US Fish and Wildlife Service Many proposed projects have the potential to significantly impact traditional cultural properties,
and the National Marine Fisheries Service(Services)is necessary. places,or historically significant locations or artifacts.Ecology staff coordinates with the
• Washington State Department of Archaeology and Historic Preservation(DAHP)to meet all
The Farmland Protection Policy Act protects the nation's productive farmland.This cross
cutter may apply if the project converts farmland to another purpose.Compliance may state or federal requirements regarding cultural and historic preservation.
require consultation with the US Soil Conservation Service. Staff from Ecology's Water Quality Program work with grant and loan recipients to follow the
• Floodplain Management Executive Orders are a series of presidential executive orders that appropriate steps to work with DAHP and the tribe(s)to determine if a site has the potential of
protect floodplain function and protect federally funded projects from flood damage.This disturbing or significantly impacting cultural or historic resources.All activities associated with
cross cutter may apply if the project is located in a base floodplain.Compliance may require site assessments for historic properties are grant and loan eligible.
consultation with the local government and/or Federal Emergency Management Agency.
Appendix 1 provides more information regarding cultural resources review requirements and the
• Environmental Justicc seeks to protect minority,low-income and tribal communities that process
may experience disproportionate environmental or human health impacts caused by project
activities. Puget Sound Action Agenda
• The National Historic Preservation Act protects archeological and cultural resources and
historic structures.This cross cutter may apply if the project modifies a building older than The Puget Sound Partnership is a Washington State agency created by the State Legislature and
50 years old,or if the project involves any amount of excavation. charged to create an Action Agenda that leads to a healthy Puget Sound.The Puget Sound
• The Safe Drinking Water Act protects sole source drinking water aquifers.This cross cutter Partnership Action Agenda prioritizes cleanup and improvement projects;coordinates federal,
may apply if the project is located on a sole source aquifer.Compliance may require state,local,tribal,and private resources;and makes sure that they are all working cooperatively.
consultation with state groundwater officials and the US Environmental Protection Agency. Water quality projects located in the Puget Sound basin must not be in conflict with the Puget
• Essential Fish Habitat Consultation Process under the Magnuson-Stevenson Fishery Sound Partnership Action Agenda,The Puget Sound basin is defined as WRIAs 1 through 19
Conservation and Management Act protects habitat for commercially valuable fish species. (see Appendix C for a map of WRIAs in Washington State).
This cross cutter may apply if the project is located near essential fish habitat(EFH).
Compliance may require sending information on EFH near the project area to the EPA. Projects in the Puget Sound basin that address specific actions outlined in the Puget Sound
• The Protection of Wetlands Executive Orders seek to avoid to the extent possible adverse Partnership Action Agenda will receive preference over projects in the Puget Sound basin that do
impacts associated with the destruction and modification of wetlands,and to avoid direct and not;see
indirect support of new construction in wetlands wherever there is a practicable alternative. him//www osti wagov/downloads/2014 action aaenda/Final/202014".fi20action%20azmda%2
This cross cutter may apply if your project is located near any wetlands.Compliance may 0update/2014-2015 Action Agenda for Puget Sound.odf.
require consultation with the US Corps of Engineers,Ecology Shorelands and Environmental
Assistance Program,and your Ecology Regional Ecologist.The Wild and Scenic Rivers Act Greenhouse Gas Emission Reductions
protects the free flowing character of designated rivers.This cross cutter may apply if the 1n 2009,the State Legislature passed ESSB 5560 adding new policies related to greenhouse gas
(GHG)emissions to state funding for infrastructure.These policies are codified in RCW
Fwding Guldelinee Fwding Guideline..
Pug,41 Page 43
70.235.070(Distribution offundr for infrastructure and capital development projects- o Using green materials and high-energy efficiency measures.
Prerequisites);sec htm'//aoo leg wa.go/rcw/default asm kite=70 235 070. o Promoting the use of recycled content materials for building construction.
Requirements of RCW 70.235.070 must be included in the CWSRF and Centennial programs as o Supporting environmental/ecological footprint improvements(e.g.,energy efficiency,
a factor for consideration as part of the competitive selection process.The integration of GHG water conservation,habitat preservation,green a tematives,waste-to-energy,and
consideration should be a factor that influences project selection,but should not overwhelm the lowering surface disturbance).
underlying goals of the funding programs.Ecology's funding application includes questions o Implementing new technologies,practices,and equipment to lower energy use for
related to applicant and project consistency with GHG emissions reduction goals,including operation.
asking the applicant to describe how it is meeting requirements of RCW 70.235.070. o Using renewable energy(wind,geothermal,solar,etc.),distributed energy(solar
Measures the applicant can take to reduce GHG emissions include: photovoltaic panels),or purchased green power.
• Enacting goals and policies committing to GHG emissions reduction targets. Rate Studies and Fee Ordinances
• Adopting energy efficiency policies to reduce consumption in buildings and infrastructure.
• Adopting policies that promote and support the generation and use of alternative energy. Ecology requires all applicants that receive CWSRF loan offers for facility construction to have a
raft study and an adopted fee ordinance.The rate study must include the cost of the proposed
• Adopting waste reduction and diversion policies such as methane recovery or waste-to- facility.The fee ordinance must be based on the rate study and be adequate to fund all annual
energy programs. financial obligations for the entity,including operation and maintenance costs,repair and
• Adopting policies to replace or repower existing vehicles with cleaner,more efficient replacement costs,and annual debt service including required reserve accounts.
vehicles.
• Adopting equipment procurement policies that result in reduced consumption of fossil fuels. Public Review and Request for Reconsideration
• Implementing commute trip reduction plans and policies that establish reduction goals and Applicants and the public receive notices from Ecology about the 30-day public comment period
strategies to reduce annual per capita vehicle miles travelled by the entity's community or on the Draft List.During the 30-day public comment period,applicants may provide comment
workforce. on the process or request reconsideration of a project proposal.
• Adopting policies that preserve forest,agricultural,and open space lands.
• Official comments on the list and process or requests for reconsideration must be submitted to
Adop t ing comprehensive land use plans or planning policies that promote and support
development patterns that encourage compact and transit-friendly communities and protect Ecology in writing within the 30-day comment period.Any request for reconsideration most be
natural resources lands from conversion. well-defined and supported.
Examples of how the project can be designed or built to reduce GHG emissions include: Ecology will provide a response to written comments in the Final List.Ecology publishes these
documents following the final approval of the State's budget that provides appropriation
• The project site reduces GHG emissions by being located in: authority for funding.
o Existing developed areas(e.g.,high-density areas,urban growth areas,or designated
urban centers)where services exist or are planned.
o Areas where transportation options can be efficiently provided.
o Areas where conversion of natural resources and rural land is prevented.
o Areas that promote transportation choices such as transit,bicycle,and pedestrian
accessibility.
o Brownfield redevelopment areas.
o Other areas that encourage the use of non-single occupancy vehicles and minimize the
amount of land to be devoted to the project.
• Methods used to develop,construct,and operate the project reduce the use of fossil fuels
(GHG emissions)by:
o Using high performance sustainable building design,such as the use of green building
standards.
Fwding Guideline Funding Guidehi
Page 44 Page 45
Chapter 5:Agreement Development, Agreement Management
Management,and Conditions Incurring Eligible Costs
Agreement Development The effective date is the earliest date on which eligible costs may be incurred.The effective date
is negotiated between the applicant and Project Management Team during agreement
Project Management Team development.
Unless explicitly stated by the State Legislature in a budget appropriation,the effective date for
Ecology makes formal funding offers at the time of the publication of the Final Offer List and grants cannot be before the beginning of the state fiscal year(July 1,2016).
Intended Use Plan(Final List).Ecology assigns a Project Management Team to each project
receiving a funding offer.The Project Management Team consists of a Financial Manager from The effective date for CWSRF loans can go back to the beginning of the project if appropriate
the headquarters office and a Project Manager from the regional office where the project is (see the Interim Refinance subsection in Chapter 2).
located.Ecology's Project Management Team contacts the applicant within four weeks of the
loan or grant offer to schedule a time to discuss the funding offer and begin the process of The applicant may incur project costs on and after the effective date and before Ecology's
developing a funding agreement.The Project Management Team works to develop and negotiate signature of the final agreement,but expenditures cannot be reimbursed until the agreement has
funding agreements and monitor recipient performance after an agreement is signed. been signed by Ecology's Water Quality Program Manager.While applicants can incur eligible
costs before the agreement is signed,they do so at their own risk-
The Project Management Team uses information found in the funding proposal as the basis for
developing the funding agreement.Funding agreements for clearly defined project proposals that Important Dates
include a detailed scope of work,measurable objectives,and accurate budgets take less time to
develop.If the applicant makes significant changes to the scope of work after the award,Ecology The time limits for starting and coding projects are based on the publication date of the Final List
may withdraw or modify a funding offer, that identifies the project for funding.
To speed development and processing,Ecology standardizes much of the funding agreement While there is some flexibility,the funding agreement for the project should be signed by bo
language and includes general turns and conditions and other conditions that are required by parties no later than seven months after the publication date of the Final List.Generally this
state or federal law. means January 31 of the year following the publication of the Final List.
The Financial Manager reviews and approves payment requests and assists the Project Manager •(actual work on the project should begin no later than 10 months after the publication date of the
in the negotiation of agreements.The Financial Manager also administers the project,determines Fm n1 JU Or me'9G'arionoVIng etTr'p Due mnaT or Final List.
eligibility,and maintains project files.
The expiration date(of an agreement or amendment)is the last date on which costs maybe
The Project Manager is the primary contact for technical assistance and day-to-day questions. incurred and be considered eligible.The project completion date is the date specified in the
The Project Manager also works with the Financial Manager to resolve payment or eligibility agreement on which the Scope of Work will be fully completed.Both dates are negotiated
issues if they arise.When in doubt,call any member of the Project Management Team for between the applicant and the Project Management Team.
information.
The initiation of operation date applies to facilities construction projects.It is the actual date that
Ecology assigns a regional Project Engineer for most facilities projects to provide engineering a facility starts operation or can be used for its intended purpose.This date may occur prior to
technical assistance and conduct engineering review and approvals.The Project Engineer may final inspection.Ecology will determine the initiation of operation date after consultation with
also serve as the Project Manager. the recipient.This date may be the same as the project completion date,or it may be earlier.The
initiation of operation date triggers the start of the one-year loan repayment grace period.If the
After developing the agreement,the Project Management Team requests a funding program project completion date occurs before the initiation of operation date,the start of the one-year
review.When the agreement is finalized,the applicant signs the agreement The applicant will loan repayment grace period starts with the project completion date.
send the funding agreement to the Financial Manager for the final signature by the Water Quality
Program Manager or the authorized designee. Project Completion Dates and Extensions
Once the agreement is signed by Ecology,a fully executed original will be retuned to the Facility and activity projects funded through the CWSRF and stormwater facility projects funded
recipient The applicant becomes the recipient once the agreement is signed. through SFAP must be completed within five years of the publication date of the Final List.
Funding Guideline. Funding Guidetinea
Page 46 Page 47
After the five-year limit is reached,a time extension of no more than 12 months may be made Specification Inserts
with valid reasons supporting the time extension.In no event can the project be extended beyond
six years of the publication date of the Final List identifying the project. Agreements for projects funded through Centennial,CWSRF,and SFAP will contain several
special conditions;see
Activities projects funded with Section 319 grants,Centennial grants used for the Section 319 http�//www.m.wa,goy/vmmnm/wa/funding/GranlLoanNiamtDocs/EnelGrmtLoanMzmtEngRes html
match,and SFAP grants must be completed within three years.Projects can begin as early as the for the most current versions of the special conditions.
publication date of the Final List.After the three-year limit is reached,a time extension of no
more than 12 months may be made with valid reasons supporting the time extension.In no event Special Conditions for CWSRF Loans
can the project be extended beyond four years.Section 319 grants have a limit on contract
extensions based on when the grant is awarded to the State;this limit may be less than the three- The following items an,required conditions of specified recipients of CWSRF loans.
year limit described above.
American Iron and Steel(AIS)
Conditions under which Ecology can authorize time extensions include but are not limited to:
• Schedules included in water quality pcmuits,consent decrees,or enforcement orders. Due to amendments to the CWA in projects
recipients et the AmSP loans for wastewater I
stormwater facility Step 3 or Step 4 projects must meet the American Iron and Steel(AIS)
• Work that falls within an environmental window in a specific season of the year. requirements.Such projects may use only specific iron and steel products that we produced in
To ensure timely processing,the recipient must request extensions no less than three months the United States.
before the funding agreement is due to expire. The requirements apply to:
• Projects involving the construction,alteration,maintenance,or repair of wastewater or
Agreement Conditions stormwater facilities funded in part or in full by the CWSRF for which the agreement is
signed on or after January 17,2014.
Investment Grade Efficiency Audit(IGEA) o In cases where construction on the project began before January 17,2014,the
Recipients of funding from the C WSRF and Centennial with facilities projects may be required requirement applies to a0 construction that occurs on or after January 17,2014.
to conduct an investment grade efficiency audit(IGEA).Ecology's appropriation in the 2015-17 The requirements do not apply if:
Biennial Budget states in part, • The funding agreement was signed before January 17,2014.
"For projects involving repair,replacement,or improvement of a wastewater treatment • Ecology approved the engineering plans and specifications before January 17,2014.
plant or other public works facility for which an investment grade efficiency audit is • The project is strictly for planning or design.
obtainable,the department of ecology must require as a contract condition that the • The project is an activity project.
project sponsor undertake an investment grade efficiency audit"
The IGEA may be paid for with Centennial grant or CWSRF loan funds. EPA prepared three guidance documents that address the implementation of the AIS provisions.
The guidance documents are in the form of Questions and Answers.The guidance documents
Initial Data Reporting and Federal Funding Accountability and can be found at:
Transparency Act • htty://wate cya.Lov/grants fundine/uploadiAIS-final-euidmce-3-20-14.pdf.
• h0p://watereva.gov/grants fundineiumload/AIS-OandA-Pwi-l-Valves-and-Hvdrmts-
Recipients of funding from the CWSRF must complete the"CWSRF Federal Reporting final.odf.
Information"form in EAGL.Recipients of funding from Section 319,or Centennial projects hum://watereoa.eov/grants funding/uoload/AIS-OandA-Part-2 sept102014 FINAL.gdf.
used for the state match for Section 319 most complete either the Clean Water Act Section 319
Initial Data Reporting Sheet"or the"Section 319 Initial Data Reporting"form in EAGL.The Architectural and Engineering(AIE)Services Procurement
forms will be available for completing in EAGL during the agreement negotiation process.
Recipients of CWSRF and Section 319 funding must also complete and submit the Federal Due to amendments to the CWA in 2014,recipients of C WSRF loans for wastewater facility
Funding Accountability and Transparency Act(FFATA)forth to Ecology;the forth can be Step 3 or Step 4 projects identified by Ecology in its Funding Offer List and Intended Use Plan
accessed at as equivalency projects are required to procure architectural and engineering(A/E)services in
htm://www.my.w&gov/programs/wa/fundine/GrmtLoanMgmtDocs/NewAgmcMat/indcx.ht,nl. accordance with the federal requirements found in Chapter 11 of Title 40,U.S.C.(see
Fording Guiddlne. Funding Guidelines
Page 48 Page 49
htty://www.goo.eov/fdsys/oka✓USCODE-2011-title4O/odf/USCODE-2011-titlo40-wbtitlel- Financial Capability Assessment(FCA)
chap 1 I.d .The federal requirements differ somewhat from the state requirements found in
Chapter 39.80 RCW(see htto://app.leg.wa.gov/rcw./defauit.asvx4cite=39.80&-fult=tmcl. Ecology must conduct a financial capability assessment(FCA)of all recipients of CWSRF loans.
Among other items,conducting a FCA requires Ecology staff to review current financial
A/E services include,but are not limited to,program management,construction management, statements to determine the ability of applicants to repay the CWSRF loan.Ecology cannot sign
feasibility studies,preliminary engineering,design,engineering,surveying,mapping,and loan agreements without a FCA.Applicants offered CWSRF loans must complete a FCA
architectural related services. cbmklist and provide supporting documents to Ecology.The FCA checklist can be accessed at
htto'//wwwmywagov/t)rograma/wq,funding/GmntL mMgmtDocs/NmAgr Mat/index.htmi.
Ecology will implement this requirement by including in agreements signed for equivalency
projects a Scope of Work task to procure A/E services in accordance with the federal Fiscal Sustainability Plan(FSP)
requirements and to provide a certification to Ecology that they have done so as a deliverable
under the task. Due to amendments to the CWA in 2014,recipients of funding from the CWSRF for projects
involving a publicly owned treatment works(POTW)must certify that they have prepared a
Authorizing Ordinance or Resolution Fiscal Sustainability Plan(FSP)or another plan(s)that contains at least the minimum required
elements of a FSP listed below.
Recipients must provide an authorizing ordinance or resolution that states that the recipient
accepts its responsibility to repay the loan and abide by the provisions of the agreement.The The FSP requirement applies to all wastewater or stormwater facility construction or
resolution must be signed by the governing board or council and is included in the loan design/construction projects funded in-part of in-full with CWSRF loans.The FSP must cover
agreement as an attachment the entire system for which funding is provided.By"entire system",Ecology means the
following:
Cost and Effectiveness Analysts(CEA) • If funding is only for a collection system,then the FSP must cover the entire collection
Due to amendments to the CWA in 2014,all recipients of C W SRF loans,regardless of the type system.
of project,must certify that they have conducted a Cost and Effectiveness Analysis(CEA). If the funding is only for a treatment system,then the FSP must cover the entire treatment
For projects involving constriction,the CEA must be completed and the certification of system.
completion provided to Ecology before Ecology can provide C WSRF assistance for final design If funding is for both a collection system and a treatment system,then the FSP must cover the
or construction. entire collection system and the entire treatment system.
The minimum requirements of a CEA are: The minimum required elements of a FSP are:
1) An inventory of critical assets that are part of the system.
• A study and evaluation of the cost and effectiveness of the processes,materials,techniques, 2) An evaluation of the condition and performance of the critical assets.
and technologies for carrying out the proposed project or activity. 3) A plan to maintain,repair,and replace the critical assets and to fund those activities.
• The selection,to the maximum extent practicable,of a project or activity that maximizes the 4) A process to evaluate and implement water and energy conservation efforts w part of the
potential for efficient water use,reuse,recapture,and conservation,and energy conservation, plan.
taking into account:
o The cost of constructing the project or activity. Preparation of a FSP is eligible for CWSRF funding.
o The cost of operating and maintaining the projector activity over the life of the project or Recipients of a CWSRF loan for wastewater or stormwater facility construction or
activity. design/construction projects must complete a certification and submit it to Ecology prior to loan
o The cost of replacing the projector activity. signing.The certification is available at
htto'//wwwmywaeov/orograms'wm/funding/GrwtLo=MzmtDmsfNmAgre Mat/index.html.
Preparation of a CEA is eligible for CWSRF funding.
Insurance
Federal Employment Conditions
Where applicable,recipients must maintain comprehensive insurance coverage on projects in
Recipients of CWSRF loans for wastewater or stormwater facility Step 3 or Step 4 projects must amounts equal to the funds disbursed.
comply with the federal Davis-Bacon wages,Disadvantaged Business Enterprise(DBE),and
Equal Employment Opportunity requirements.
Funding Guid h— Funding Guideline
Pug,50 Page 51
Interest Accrual Reporting
Ecology disburses loan funds on a cost-reimbursable basis.An incurred cost is defined as a cost A schedule for project completion,including milestone dares for loan marketing activities,
that has occurred and is eligible for payment.Interest begins to acme on each disbursement at numbers of loan applications and closures,disbursements,application deadlines,etc.,must be
the time it is paid to the recipient.Interest is compounded monthly. submitted by the recipient with each quarterly progress report.
Operation and Maintenance of Utility Recipients of funding must also submit a final list of the local loans provided to homeowners and
small commercial enterprises throughout the duration of the project.The list must include
The recipients must keep the utility in good working order and operate the utility efficiently. information regarding the number and final dollar amounts of loans funded in the following
Recipients of funding for stormwater facilities must agree to maintain stormwater facilities for respective homeowner income and small commercial enterprise revenue levels:
the design life of the facility,typically 20 years.
• County Median Household Income
Opinion of Recipient's Legal Counsel o Above 8o percent.
Recipients must provide a statement from their legal counsel regarding the final draft of the loan o 50 to 80 percent.
agreement.The statement will be included in the loan agreement.A template can be found at o Below 50 percent.
htto://www ecv waeov,programs/wq/fundiny./GrwtLomMzmtDocs/NmAgrecMaVindex.htmi • Small Commercial Enterprise Annual Gross Revenue
o Above S100,000.
Pledge of Net Revenue or Utility Local Improvement District(ULID)Assessments o $50,000 to$100,000.
If mrnue from a utility local improvement district(ULID)is used to secure a loan,the recipient o Below$50,000.
must irrevocably pledge to pay the net revenue of the ULm to cover the principal and interest.
Repayments Special Conditions for Nonpoint Source Pollution Control Activity Projects
Semi-annual loan repayment begins one year after the project completion date or initiation of Landowner Agreements
operation date,whichever comes first.There is no restriction or penalty for early loan repayment. The recipient must obtain a conservation easement or a landowner agreement signed by the
landowner prior to planning and installing a BMP on private property.The recipient must send
Reserve Requirement the agreement or easement to the Ecology Project Manager.The landowner agreement must
For a loan that is a revenue-secured debt with a term greater than five years,Ecology requires the include,but not be limited to:
recipient to accumulate a reserve equivalent to at least the average annual debt service on the A minimum I0-year maintenance agreement that is transferred with the ownership,rental,
loan.The recipient must establish this reserve during the first five years of the repayment period and leasing of the land.Agreements shall not contain provisions for termination of the
of the town. agreement at any time.
• Allowance of inspection of the project area by the recipient and by Ecology staff with prior
Special Conditions for Onsite Sewage System Local Loan Fund Projects notification.
Administration • A written and signed maintenance plan that covers establishment and maintenance of the
BMP(s)for the first three years.This plan will detail responsibilities for both the landowner
Recipients must use the funds received from Ecology to establish and administer a local loan and the recipient and must include details concerning,but not limited to,watering plants,
fund.Recipients are responsible for local loan servicing,collecting payments,and payment maintaining a reasonable level of plant survivability,replacing dead plants,controlling
tracking,but may contract for such services through a lending institution.Recipients must noxious weeds,and repairing and maintaining exclusion fencing,off-stream watering
officially approve or deny local loan requests and establish the local loan interest rate and the provisions,or other eligible BMPs.This three-year maintenance plan is generally the
repayment period. responsibility of the recipient unless otherwise written in the landowner agreement.
• Commitment from the landowner and producer to implement a full three-year crop rotation
for agreements related to direct seed practices.
• When projects include off-stream watering installation,agreements must include provisions
to ensure that water supplied is for livestock use only.
Fording Cm Minee Fording Gw'd,llne
Page 52 Page 53
w Per Ecology Water Resources Program Polity 1025,watering facilities provided must laboratories and die accreditation process is provided on the Ecology's Environmental
serve no greater number of livestock than historically range that parcel of property.The Assessment Program's website,at htw7:,fortress.wa.gov/my/laboratoryse cW.
quantity of water consumed by livestock as a result of the funded off-site watering
facility should not exceed the quantity consumed if the stock were to drink directly from The recipient should manage all monitoring data collected or acquired under the agreement to be
the stream. available to secondary users and meet the"10-year rule."The 10-year rule means that data
w If land use is changed from livestock management to residential,commercial,or documentation is sufficient to allow an individual not directly familiar with the specific
industrial development during the 10-year landowner/recipient agreement period,all monitoring effort to understand the purpose of the data set,methods used,results obtained,and
financial assistance issued for the off-stream watering facilities must be immediately quality assurance measures taken 10 years after data are collected.
repaid by the loan or grant recipient to Ecology. Monitoring Data Management and Submittal
Quality Assurance Project Plan(QAPP) Recipients that collect environmental monitoring data must submit all data to Ecology using the
Prior to initiating water quality monitoring activities,the recipient must prepare a Quality Environmental Information Management System(EIM).Data most be loaded into EIM
Assurance Project Plan(QAPP).The QAPP must follow Ecology's Guidelines and following instructions on the EIM website at hurr/1 a w.ecv.wagov/aim and be approved by
Specifications for Preparing Quality Assurance Project Plans for Environmental Studies;see Ecology's Project Manager.Final payment requests will be withheld until data has been
https://fortress.waaov/mv/publications/summarvpaees/(AO3030.html.A QAPP template is approved in EIM.
available at http://www.ecv.waaov/programs/eap/ga/docs/OAPPtool/index.htmI The data submittal portion of the EIM website provides information and help on formats and
Standard Operating Procedures(SOPS)for field sampling and testing activities associated with requirements for submitting tabular data.Specific questions about data submittal may be directed
monitoring QAPP development can be found at to the EPA Data Coordinator.
http:-hcw,,.ccv.w&gov/programs/eai)inuality.htmi. Recipients must follow Ecology data standards when Geographic Information System(GIS)data
Recipients may also reference Ecology's Technical Guidance for Assessing the Quality of are collected and processed as documented at
Aquatic Environments in developing the QAPP;see htm::lcww.eand p,.,cesservices/gis/data/standards/standards.htm.Recipients most submit copies
htms://fortress.wa.gov/air/publications/summarvpaees/9179.html. of all final GIS data layers,imagery,related tables,raw data collection files,map products,
metadata,and project documentation to Ecology.
The QAPP must: Table 13 summarizes the applicability of some of the funding requirements listed above,
• Describe in detail the monitoring and data quality objectives,procedures,and methodologies including the types of projects to which they apply and when the requirements apply.
that will be used to ensure that all environmental data generated will meet the QAPP
requirements. Table 13:Applicability of Various Funding Requirements
• Describe in detail the water quality monitoring approach and laboratory protocols,including Requirement What projects does It apply to? wham does it apply?
types of data and samples to be collected, American Iron and Steel Facility construction projects that sample location,sampling frequency,sampling ,qIS s.receive CWSRF fund Throughout project
procedures,analytical methods,quality control procedures,and data handling protocols. Authorizing Ordinance or Projects that receive sCWSRF.
• Describe data assessment procedures. Resolution funds, Before loan signing.
• Explain how the project will yield sufficient information to achieve the purpose and intent of CWSRF Cost and E Planning projects:during project.Effectiveness Projects that receive CWSRF
monitoring. Analysis funds. Design or construction projects:
• Discuss data accuracy and statistical requirements. before loan signing.
Disadvantage Business Projects that recent CWSRF or Throughout project
The recipient must submit the QAPP to Ecology's Project Manager for review,comment,and Enterprises DBE Section 319 funds.
approval before starting the environmental monitoring activities.Any monitoring Environmental Information Reci ients that collect Management(EIM)System environmental monitoring date. Throughout Project activity
conducted before the QAPP receives final approval is not eligible for reimbursement. Federal Architectural and Wastewater facility concoction
Use of an EcologyAccredited Laboratory Engineering(A/E)Services projects identified as CWSRF Throughout project.
D' Procurement equivalency meets.
The recipient must use an environmental laboratory accredited by Ecology to analyze water Federal Environmental Wastewater facility construction Construction projects:before loan
e
samples for all parameters that require bench testing.Information on currently accredited Cutters projects identified s CWSRF signingredited equivalkimey projects,
Funding Geide/ines Funding Guiddf
Poge 54 Page 55
Whaeprojectsdeals h ly toe When dosrap Standard Agreement Terms and Conditions
Design/construction projects: The following are important terns and conditions that play a role in the day-to-day decisions
Davbefore construction b made on loan or grant projects.A complete listing of the administrative requirements for all
and State Pre
Federal a Prevailing Bacon Wages Facility concoction projects that Throughout project.
grants and loans administered by Ecology is contained in the Administrative Requirements for
Wages recalve CWSRF funds.
on Public Works Recipients of Ecology Grants and Loans Managed in EAGL;we
Federal Funding w
Projects that receive CWSRF or hags://fortress.wagov/mv/publications/summaraees/1401002.11
ha
Accountability and Section 3ha fonder. Before loan or grant signing.
Transparency Act Form Accounting Standards
Final List of Local Loans Local loan programs. At project completion.
Re rt Recipients must maintain accounting records in accordance with RC W 43.09.200,Local
Financial Capability Projects that receive CWSRF government accounting—Uniform system of accounting;see
Assessment funds. Before loan signing.
htm://app.leg.wa aov/raw/defaulLasox?tilt-43.09.200.
Before loan signing.Recipients
Fiscal Sustainabilily Plan Facility construction projects that that complete the plan during the Advisory Committee Time
Certification receive CWSRF funds. project must resubmit upon
m etiwn. me Ti spent by advisory councils to carry out projects is an eligible cost,including costs incurred
Facility projects in a city.county, co by advisory councils or committees established according to federal or state requirements.
Growth Management Act or town that is requiredd or
Compliance Growths plan under the Before agreement signing.
Growth Management
na emenl Act, Amendment Process
Investment Grade Efficiency Facility projects that receive During act.
Audit CWSRF or Centennial funds. g project. Modifications and changes to the funding agreement may become necessary.The recipient must
Landowner Agreements or Nonpoint source projects. Prior to installing a BMP on private negotiate changes and document the changes as an amendment to the funding agreement.All
Conservation Easement property. proposed project changes are subject to approval by Ecology.
Quality Assurance Project Projects that include water quality Before conducting monitoring.
Plan QAPP monitoring. Either the recipient or Ecology may initiate the amendment process.If the recipient initiates the
Rate Study end Fee Facilely construction fun projects that Before applying for funding. process,they must request the change through the EAGL system.If the Project Manager concurs
Granonee receive CWSRF funds. with the request,the Financial Manager prepares the amendment.
Section 319 Load Reduction section 319 projects and
Report Centennial projects used as Annually and at project close. The recipient prints,signs,and returns two copies of the amendment to Ecology.Ecology's
match. Water h am Manager or desi ec s the amendment.Ecology ends one of the
Recipients of CWSRF or Section W Quality Program M � � signs I>Y s
Single Audit Act 319 funds that receive$760,000 Throughout project. original copies of the signed amendment to the recipient contact.
or more in federal funds in their
fiscal Year. Rcasons for amendments could include:
Wastewater facility planning • Budget incmwcs or decreases.
projects:during project.
• Scope ofwork changes.
Wastewater facility design and • Changes to required performance.
construction projects:before
Slate Environmental Review Facility projects that receive applying for funding. • Time extensions.
Process(SERP) CWSRF funds.
during aterfacaaydesignproiecw: Appeals Process
during design.
Loan or grant recipients may formally appeal a written decision by Ecology.A recipient cannot
Slormwater facility construction bring a lawsuit to Superior Court unless the aggrieved party follows the procedures listed below.
funding.before applying for The procedures are intended to encourage the informal resolution of disputes.
1) The recipient may seek review of the financial assistance program's initial decision within 30
days of the decision.The recipient makes the request for review in writing to the Water
Quality Program Manager.
Funding Guidefi— Funding Gm'dellrrea
Poge 56 Page 57
2) The Program Manager will consider the appeal information and will issue a written decision posters,media announcements or gadgets,such as a refrigerator magnet with a message.If this is
within 30 days from the time the appeal is received. not practical,recipients most provide Ecology a complete description including photographs or
3) If the recipient is not satisfied with the Program Manager's decision,the recipient has 30 days printouts of the products.
to submit a written request to Ecology's Deputy Director of Ecology for a review of the Recipients must also provide Ecology with contact information for local project leads.
decision.
4) The Deputy Director will consider the appeal information and will issue a written decision If there are a significant number of people in the community that speak languages other than
within 30 days from the time the request is received.The Deputy Director's decision will be English,recipients must produce all educational and public outreach materials in English and in
the final decision of Ecology. the other most prevalent language.
5) If the recipient is not satisfied with the Deputy Director's final decision,the recipient may
appeal to the Thurston County Superior Court,pursuant to RCW 34.05.570(4),Judicial Equipment Purchase and Equipment Fees
Review;see htro://apv.l",.wa.eov/rm/default.mr)<"cite=34.05.570. Equipment purchases are eligible if Ecology's Project Management Team approved them in
6) Unless all parties to such appeal agree that a different time frame is appropriate,the parties advance or they are specified in the agreement.The recipient may charge an appropriate use fec
shall attempt to bring the matter for a superior court determination within four months of the for equipment it owns.
date in which the administrative record is filed with the court.This time frame is to ensure
minimal disruptions to the program. A use fee for equipment owned by the recipient or utilized through a valid interlocal agreement:
Budgets • Must be justifiable,fair,and reasonably attributed to the project.
• Must directly satisfy the project scope of work.
All recipients must track the project budget by task.An object-based budget is not permitted. • Must be shown to be cost effective.
Object budget information provided in the application is used to evaluate if all costs were . Cannot exceed the acquisition cost of the equipment or facilities.
considered by the applicant at the time of application and to track requested purchases during
project implementation. • Cannot exceed the rental rate or purchase price for comparable equipment or facilities in the
recipient's market.
The budget amount for Administration cannot exceed 15 percent of the total eligible cost of the
project. Force Accounts and Staling Plans
Definitions Force account refers to a local government that uses its own staff to complete a facilities project.
For activities projects,it may be considered a staffing plan.Force accounts and staffing plans
See Appendix K for a complete list of the standard definitions found in loan and grant funding may be eligible for funding under the CWSRF if:
agreements. • The recipient complies with laws on discrimination,such as wages,job safety,insurance,
Disbursements of Loan and Grant Funds licenses,and certifications;see Chaotcr 39.04 RCW.RCW 35.22!20.and RCW 35.23.352.
• The recipient demonstrates that they have the legal authority and the technical capability to
Ecology disburses loan and grant funds to recipients on a cost-reimbursable basis.The recipient perform the work.
must incur eligible costs within the effective date and expiration date of the funding agreement. • The recipient demonstrates that other essential functions will not be affected by performing
Education and Outreach the work-
The work is accomplished more economically than if procured competitively.
Recipients of grant funding for education and outreach activities projects must do a regional • The recipient submits a written request to fund the force account work that includes a dollar
search for existing materials before producing any new educational flyers or pamphlets and amount and a general description of the force account work.The request must be approved
request the use of misting materials before time and resources are invested to duplicate materials by the Ecology Regional Section Manager.
that arc already available.Recipients must also check the Washington Waters website at • The work to be performed using recipient forces is included as a separate budget line item in
hur,8 ww.ecv.waeov/washineton waters index.html for useful educational materials.These materials are available for public use and can be downloaded directly from the website. the financial assistance agreement.
Recipients must provide Ecology with a copy of any tangible educational products developed The recipient must maintain separate and identifiable records for a force account or staffing plan
under the grant,such as brochures,manuals,pamphlets,videos,audio tapes,CDs,curriculum, to ensure eligible costs are charged to the project Overtime differential is not allowed.
Funding Guideline: Funding Guidelines
Page 58 Puge 59
Indirect Rate The Office of Minority and Women Owned Business Enterprises(OMWBE)has established
voluntary goals for the participation of minority-and women-owned businesses in procurements
The recipient can charge an indirect rate of up to 25 percent of salaries and benefits to cover made with Ecology funds.Each loan and grant agreement will contain a condition regarding
overhead costs that benefit more than one activity of the recipient and that are not directly OMWBE.While participation is voluntary,Ecology requires reporting the level of participation.
assignable to a particular objective of the project.Recipients may be required to submit
documentation at any time listing what is included in the indirect rate. Progress Reports
Interlocal Agreements - Recipients must submit progress reports at least quarterly and with every payment request.
Progress reports arc submitted through the EAGL system.
Interlocal agreements must be consistent with the terns of the loan or grant agreement and
Chapter 39.34 RCW,Interlocal Cooperation Act;see Progress reports should include a description of all progress made in the reporting period to meet
htm�//aoo lee waeov/rcw/default.asox?cite=39.34&full=true. goals as well as any successes,problems,and delays that affect the project.If aproblem exists,
recipients must discuss the corrective actions taken or proposed and identify any Ecology
Light Refreshments assistance that may be needed.
Light refreshment costs for meetings or conferences are eligible as permitted by Ecology's navel Project Site Visits and Post Project Assessments
policy.They must be approved by the Ecology Project Manager.
Ecology's Project Management Team may conduct site visits to provide technical assistance and
Coffee and any other non-alcoholic beverage,such as tea,soft drinks,juice,or milk and snacks verify progress or payment information for projects.
served at meetings or conferences are considered light refreshments.
Recipients of grant funding for activities projects must agree to participate in a brief survey
Payment Holds or Termination regarding the key project results or water quality project outcomes and the status of long-tern
environmental results or goals from the project approximately three years after project
If a recipient does not satisfy conditions in the funding agreement,Ecology may terminate the completion.
agreement and request that the recipient repay all of the funds disbursed,withhold a payment,or
decrease the payment by the amount proportionate to the costs associated to the incomplete Public Awareness
work.
Recipients must inform the public about the project and about Ecology and EPA participation for
Payment Requests Processing the following:
Payment requests are initiated and processed through the EAGL system.Backup documentation • Any sitc-specific project that is accessible to the public must have signs acknowledging state
is required for all goods and services listed in apayment request. and federal participation.Ecology and EPA logos are available from Ecology's Financial
Managers for use on signs.
Permits • All publications must include acknowledgment of state and federal participation.
Recipients must secure any required permits and provide documentation upon request Work on Transportation Costs
the permit preparation is an eligible cost.Permit fees associated with completing a funded
project are also eligible.Ecology considers annual permit fees a normal operating expense,so The recipient can recover the cost of transportation through the state mileage rate,a use fee,or
annual permit fees are not eligible for funding. an indirect rate.The recipient may charge mileage to the project at the current state mileage rate.
The mileage charge includes all vehicle-related needs,such as gas,fires,insurance,and
Procuring Goods and Services maintenance.
The recipient is responsible for procuring professional,personal,and other services using sound
businesjudgment and good administrative procedures consistent with applicable federal,state,
and local laws,orders,regulations,and permits.This includes issuance of invitation of bids,
requests for proposals,selection of contractors,award of sub-agreements,and other related
procurement matters.
Funding Gddeh— Funding Guidelines
Page 60 Pg.61
Appendix A: Acronyms and Abbreviations Appendix B: Department of Ecology Regional
AIE Architectu al and ai ry Offices
ACS AmeranCommu i
APE Area of Potential Effect
BMP Best Mane ement Practice
CEA Cost end Effectiveness Anal i
CDP Census Desi oared Place ('� r
Centennial Centennial Clean Water Fund a r
CSO Combined Sewer Overflow
CWA Clean Water Act t•'r e
CWSRF Washington State Water Pollution Control Revolving Fund
DAHP I Department of Arches olo and Hislorb Preservation
EAGL EcologyAdministration of Grants and Loans • s e,i,- `
Ecology Washin ton State De rtment of Ecol r
EIM Ecolo Information Mane emenlS tam
EPA Environmental Protection Agency
7 / ---
ESA Enda eyed S ecies Act i ,•
FCA Finenc el Ca atilt Assessment
FFATA Federal Financial Accountabilityand Transparency Ad
FFy Federal Fiscal
Vear '�,`rEG��:!`
FOTG Field Office Technical Guide
FSP Fiscal Sustainability Plan _
GMA Washington State's Growth Management Act
GPR Green Project Reserve
GULD General Use Level Designation
IA Infiltration and Inflow
IACC Infrastructure Assistance Coordinating Council
IDEA Investment Grade Efficiency Audit
LID Low lm ct Develo ment
LOSS Le a Onsite Sewe e Sy
tam
N/A Notapplicable
NPDES National Pollution Discharge Elimination System
NRCS Neutral Resource Conservation Service
OHWM Ordinary High Water Mark
OMWBE Office of Mincrit and Women Owned Business Enterprises
ORIA Governors Off a for Regulatory Innovation and Assistance
OSS Onsne Sewage System
POTW Pudkl Ownea Treatroent Works
OAPP Oualit Assurance ProJact Plan
ROW Revised Code of Washi ton
Section 319 The Clean Water AC Section 319 Non point Source Grant Program
SEPA State Environmental Policy Act
SERP State Environmental Review Process
WSFAPWashin ton Stale Stormwater Financial Assistance Pro ram
State Fiscal Vear
Small Town Environmental Protects,
Technol Assessment Protocol Ecology
Total MaximumDail LoadsUtYit Local lm mvemenl District
Washin ton State Administrative Code
Funding Guidefinea Funding Guideline..
Page 61 Pug,63
Appendix C: Map of Water Resource Inventory Appendix D: Direct Seed Systems
Areas (WRIAS) in Washington
Direct seed systems are eligible for blazer Quality Program financial assistance.Direct seed
systems plant and fertilize into undisturbed soil and eliminate full width tillage for seedbed
ati
preparon.Implements used for direct seed disturb only a narrow ship of soil and retain a
majority of residue from the previous crop.Direct seed systems significantly reduce erosion,
improve soil quality,reduce fuel consumption,and arc a viable alternative to traditional,full
tt tillage systems.
T s Required Eligibility Conditions for All Activities
i
F5� A„I. • Cropland acres currently planted with a single pass,low disturbance direct seed we not
p, Ev eligible.
-- g{ Rental and custom application cost reimbursement will be provided to only those producers
or landowners that have not previously implemented a single pass,direct seeding system.
_ ,1; ,r;. "t • A landowner or producer that owns a single pass,low disturbance direct seed drill is not
eligible for rental or custom application cost reimbursement.
"''J • The landowner and producer must use a direct seed system or plan for three full years.
• A single pass,low-disturbance direct seed drill must be used for all planting.
"� ".. • Crop residue cannot be burned.
IF;
• Grant recipients must offer educational opportunities in conjunction with direct seed
m £0 programs.Examples of such opportunities include a mentoring program,workshops,or
referrals to direct seed organizations.Grant recipients may coordinate with other
rL" Conservation Districts,organizations or associations to fill this need.
• Cropland acres with any post-harvest or pre-planting tillage are not eligible.This includes the
use of inversion tillage equipment such as moldboard plows,chisel plow,rod weeders and
disks.Conventional summer fallow is not eligible.
• To be eligible for reimbursement,the public entity recipient and the landowner and producer
must sign a landowner agreement prior to renting direct seed equipment or contracting with a
custom applicator to plant with a single pass,low disturbance direct seed drill.
• The grant recipient must report on the following information(additional requirements may be
added as part of any grant contract):
o Number of acres enrolled in program.
o Number of landowners/producers enrolled.
o Location of acres enrolled including information such as county,farm number,tract
number,and field number.GIS layers and other relevant spatial reference information
may also be required.
Fording Guideliva Funding Guidelines
Poge 64 Page 65
Eligible Direct Seed Activities o The drill must be a low disturbance,one pass drill.
o The cost share for equipment shall not exceed$150,000 per grantee.
Equipment Rental Cost Reimbursement o Producers may not recent rental reimbursement or custom application reimbursement
• Producers may be reimbursed for a portion of the cost of renting a single pass,low- payments from an Ecology funded program when using a seed drill purchased with an
disturbance direct seed drill. Ecology grant
o Producers may be reimbursed from the grant for a portion of the cost to rent a single pass, o Giant recipients may charge a fee for the use of the Ecology funded drill to cover the cost
low disturbance drill. of maintenance and storage.However,the fees should be set to encourage broad
participation and must not be set to gain a profit.
o Producers must agree to try the practice for a full three year direct seed rotation, o Grant recipients most provide staff with knowledge of direct seed systems or equivalent
o Cost share is available for only a first-time,full three year direct seed rotation. experience.
Reimbursement payments will be made for eligible expenses during the initial three year
rotation only.
o If a three year direct seed rotation is not completed,the producer is not eligible for any
future direct seed reimbursements.
o Cost share most not exceed$25 dollar per acre,up to 200 acres,per producer.Total
eligible cost shall not exceed$5,000 per producer,per year for up to three years.
o The grant recipient most verify the number of acres planted with a single pass,low
disturbance direct seed drill before reimbursement is provided.
Cost of Custom Application Fee Reimbursement
• Producers may be reimbursed for a portion of the cost of hiring a custom applicator to plant
with a single pass,low disturbance direct seed drill.
o Producers may be reimbursed from the grant for a portion of the cost to have a custom
applicator wed a section of the producer's land with a single pass,low disturbance drill.
o Producers must agree to try the practice for a full three year direct seed rotation.
o Cost share is available for only a first-time,full three year direct seed rotation.
Reimbursement payments will be made for eligible expenses during the initial three year
rotation only.
o If a three year direct sad rotation is not completed,the producer is not eligible for any
future direct seed reimbursements.
o Cost share most not exceed$25 dollar per acre,up to 200 acres,per producer.Total cost
shall not exceed 5,000 per producer,per year for up to three years.
o The grant recipient most verify the number of acres planted with a single pass,low
disturbance direct seed drill before reimbursement of is provided.
Direct Seed Equipment Purchase
• Public entities are eligible to receive a one-time grant to purchase a single pass,low
disturbance direct seed drill for the purpose of providing regional access to direct seed
equipment and facilitating education,outreach,and technical assistance to promote the
benefits of direct seeding systems.
o Grant recipients must sign a 10-year maintenance agreement to keep the drill in best
condition.
Funding Guidelines Fwding Guidelines
Page 66 Poge 67
Appendix E: Livestock Off-stream a) off-stream livestock water provisions are eligible only where permanent and continuous
exclusion from waters of the state is provided.
Watering Facilities b) Off-stream livestock water provisions are eligible for financial assistance based on the
continuous lincar length of riparian exclusion fence per land owner.Financial assistancc
Off-stream watering is used to provide an alternative source of watering where fencing or other is limited to 75 percent of the total eligible costs.See Table E-I below for limits.
method(s)are used to exclude livestock from streams in order to protect water quality.If Maximum of$30,000 per landowner.
livestock exclusion fencing is installed as part of a riparian protection/restoration project and c) Offstream water developments must be located a distance away from surface waters that
meets the minimum standards for that BMP,grant dollars may be used to install an off-stream will prevent water quality impacts.
watering facility.Off-stream watering facilities(including well construction)are conditionally d) Projects funded by loan can cover up to 100 percent of cligible project cost.
eligible for Water Quality Program financial assistance for projects that include privately owned e) Pumps,pipes,water troughs,and wells,as needed,are eligible.
livestock operations.
f) All components of solar powered pumps are project eligible.Electrical or mechanical
The following conditions must be met for off-stream watering facilities to be considered for a power provisions are only eligible if existing infrastructure is available that can be
Water Quality program grant: utilized at a minimal cost.
1) Land use must currently be dedicated to livestock or milk production. g) Heavy use area protection at watering facilities is eligible as needed.The cost of heavy
2) A landowner agreement must be signed between the property owner and the recipient before use area protection is included in the final cost of the off-stream watering facility and is
the off-stream watering facility is installed. included in the funding limitations.
3) Off-stream watering systems may include water gaps in fencing for emergency watering h) The loan or grant will not reimburse recipients for costs associated with unsuccessful
purposes only.If the recipient wishes to design water gaps,a plan must be submitted to well drilling.
Ecology's Project Manager which details the design and a description of how potential i) Cross fencing is ineligible.
impacts to water quality resulting from water gaps will be minimized. j) Third party contributions above the eligible financial costs are eligible to be counted
4) Livestock exclusion fencing must provide a minimum setback from the ordinary high water toward match.
mark in the riparian area consistent with the riparian restoration guidance found in Appendix Table E-1:Miles of Livestock Riparian Exclusion and Financial Assistance Limits
G.
Miles of Livestock Riparian c
5) Installation of native trees and shrubs is required within the buffer created by the exclusion Exclusion Financial Assistanu Limit(per p ro N t)
fencing to provide controlled overland flow filtering of pollutants(in accordance with 75%of total eligible cost or$6,000
Appendix G and all applicable NRCS FOTG Practices). <X mile hichever Is less)
6) Off-stream watering facilities(not including well construction)may be provided for less than >h mile and<1 mile 75%of total eligible cost or$9.000
20 Animal Units(see Animal Units Table E-2 of this section). — conic".b is legs
>1 mile and<1.5 miles 75%of total eligible costa$12,000
7) For wells to be eligible,operations must have(on or before the beginning of the funding — whichever L less
cycle)at least 20 Animal Units(see Animal Units Table E-2 of this section).The cost for >1.5 miles and<2 miles 75 of
total eligible coat or 18,000
well drilling is included in the funding caps associated with off-stream watering facilities.A — whichever is less
cost-effective analysis for wells must be completed in accordance with the following criteria >_2 miles and<2.5 miles 75%of total eligible at or$24,000
(whichever is Ie39
a) Gravity feeding or pumping from existing surface and groundwater sources and water 2.5 miles 76%of total eligible cost or$30,000
>hauling arc to be considered as first choices whichever is less.If these alternatives are not feasible,dug or —
drilled wells may be considered.
b) Wells must be either less costly or demonstrably more cost-effective(may include
analysis of such issues as hydraulic flow,sediment clogging,freezing).
c) The practice chosen must be in accordance with the conservation plan(or more focused
plan involving livestock exclusion and off-stream water provisions).
d) Plan(s)must be completed and approved by at least the rmpmfive conservation district
before off-stream watering is installed.
8) Financial Assistance Limits and Other Provisions.
Funding Guidelines Fwding GWdellres
Poge 68 Poge 69
Animal Units as defined in WAC 173-224-030 we shown in Table E-2. Appendix F: Livestock Feeding BMPs
Table E-2:Animal Units
Number of Introduction
Animal Type Animal Unhe per
Animal The following BMPs are intended to support the relocation of livestock feeding areas that
Dairy Cows 8 PP 8
Jersey Breed threaten water quality,or enhance existing feeding areas distanced from surface waters.A
Wking Cow 0.900 combination of these BMPs may be installed when appropriate.Funding for the following BMPs
Dry Cow 0.900 only applies to projects that will improve existing water quality problems and may not be used to
Heller 0.220 rebuild feeding facilities where the primary purpose is to repair existing structures.All projects
Car 0.220 must be approved by Ecology's Project Management Team before installation.
Other Breeds
Milkin Cow 1.400
D cow 1.000 Conditions for All Livestock Feeding BMPs
Heger 0.800 Operations meeting the definition of the Concentrated Animal Feeding Operation Permit are
Calf 0.500
Feedlot Beef 0.877 not eligible for funding.
Horses 0.500 • When BMPs are installed,new feeding areas must be located,or pre-existing areas must be
sheep 0.100 relocated so that the presence of livestock will no longer threaten to impact surface water
Swine for breedirg 0.375 quality.Grant recipients must provide assurances to the Ecology Project Manager that the
Swine for slaughter 0.110 location or relocation of the new or existing feeding area optimizes water quality protection.
Laying hens 8 pullets'3 0.004 Ecology will not fund projects that are located too close to waters of the state.BMPs are
months
Broilers s pullers<3 monUe 0.002 eligible only when livestock presence currently occurs within or adjacent to riparian areas
and can be an assumed threat to the integrity of the riparian area and water quality.
Example Calculation:23 Feedlot Beef x 0.877=20 Animal Units. • All BMPs must be built and located according to NRCS specifications.
• The producer must exclude livestock from all war=of the state,with a minimum setback
from the ordinary high water mark consistent with the riparian restoration guidance found in
Appendix G.
• The owner or operator must have a plan in place to manage manure.
• The landowner must sign a landowner agreement.
• Roof runoff structures on existing structures may be conditionally eligible for reimbursement
where direct water quality improvements can be achieved and must be approved by
Ecology's Project Management Team prior to installation.
Eligible Livestock Feeding BMPs
Heavy Use Area Protection
• Heavy use area protection is eligible only to protect critical areas directly surrounding
feeding and watering locations.
• Building permanent feed lots where livestock will be confined continuously throughout the
year is not eligible for Heavy Use Area Protection funding.
• Heavy use area protection is eligible for 75 percent of the total eligible cost,up to a
maximum of$7,500 per landowner.
Funding Guidelines Funding Gm'd<h—
Page 70 Page 7/
• Concrete and other cement based materials,rock aggregate,and other appropriate materials are eligible for funding. Appendix G: Riparian Restoration and Planting
• Heavy use area protection must prevent erosion and polluted runoff at feeding and watering The following are requirements when implementing a riparian restoration or riparian planting
facilities.
project.
• Heavy use area protection areas must be designed and constructed according to NRCS
standards. Environmental Protection Agency and National Marine
• The producer must use a waste storage facility meeting the criteria below to be eligible for Fisheries Service Buffer Requirements
heavy use area protection.
Waste Storage Facilities Ecology has increased the minimum requirements for riparian buffers to protect and restore
salmon fisheries and achieve water quality standards.These requirements apply to funding for
• Waste storage facilities,waste storage covers,and roof runoff structures are eligible if projects that address nonpoint pollution problems,including Section 319 grants,Centennial
constructed to NRCS standards. Clean Water Fund grants or loans,and the Water Pollution Control State Revolving Fund loans.
• The total package of waste storage BMPs is eligible for 75 percent of the total eligible cost, In response to tribal concerns,the U.S.Environmental Protection Agency(EPA)and the
up to a maximum of$12,500 per land owner. National Oceanographic and Atmospheric Administration(NOAA)notified the Department of
• Waste storage facilities must include a permanent roof,curbed concrete Floor,and roof runoff Ecology that it must take additional actions to protect salmon and salmon habitat.The EPA is
structures. requiring Washington State to include conditions on federal pass-through grants to be consistent
• Waste storage facilities must be designed and stamped by a professional engineer. with National Marine Fisheries Service(NMFS)buffer guidance to help protect and recover
• Building permits must be obtained where required. Washington's salmon runs.
• Waste storage facilities must be part of a manure management plan. Ecology is attaching the special conditions to grant funds to increase levels of riparian protection
to both protect and restore salmon fisheries and help achieve water quality standards.
Windbreaks
• Windbreaks are planted tree rows used to shelter livestock from summer sun and winter Conditions of the Funding Agreement
wind,and therefore encourage the congregation of livestock and utilization of pasture or
rangeland away from the riparian area. All restomtion activities must also be consistent with the Stream Habitat Restoration Guidelines,
available at hho://wdfw.waeov/publications/01374/wd(w+11374.1)df and the requirements below.
• Windbreaks we eligible to support the relocation of winter feeding operations upland,away
for riparian areact,and to prevent water quality impacts. EPA and NMFS Riparian Buffers
• Windbreaks are eligible for 75 percent of the total eligible cost,up to a maximum of$1,000
per landowner. The minimum buffer size for surface waters(on each side)will be consistent with Table G-I and
additional guidance provided below.Table G-1 was developed from information provided by
NMFS.Buffer widths must be measured starting from the ordinary high water mark.
Funding Guidelines Funding Guidelines
Page 72 Pg.73
Table G-1:Minimum Buffer Requirements for Surface.Waters • WA State Tribes and Tribal Reservations Map(with links):
Minimum Buffer Minimum htm'//wu,ecv waeov/smices/Lis/maps:state tribal res.pdf.
Br
Category Functions Width West or uNe Width • The buffer table above establishes minimum requirements for funding eligibility purposes.
CascadesEast of
Cascades Projects that include buffers that are larger than the minimums are preferred,especially when
A. Constructed Ditches, stated in a TMDL or other watershed improvement plan.To maintain fully functional
Intermittent Streams and riparian ecosystems and provide sufficient habitat to mat the needs of fish and wildlife,it is
Ephemeral Streams that are not recommended that the recipient use Washington Department of Fish and Wildlife buffer
es identified as being accessed source
quality,shade,
end were historically not source control and 35'minunum 35'minimum widths[able whenever those recommendations;are larger.
accessed by anedromous or delivery reduction. As stated in the Stream Habitat Restoration Guidelines,if the I00-year floodplam exceeds
Endangered Species Act(ESA) these widths,the riparian buffer width should extend to the outer edge of the 100-year
listed fish species floodplain.
B. Perennial waters that are not
idenldled as being accessed Water quality,shade, • Recipients are required to plant the buffer established by the fencing setback with native trees
and were historically not source control and 50'minimum 50'minimum and shrubs to provide a higher level of water quality improvement.Grass filters strips we not
accessed by anedromous or delivery reduction. sufficient to satisfy this requirement.
ESA listed fish species
Water quality large When buffers are established in forested areas,the buffer width must also be consistent with
C. Perennial,intermittent and wood debris(LWD)for Forest Practices Rules.
ephemeral waters that are cover,complexity and
identified as being accessed or • Buffers established as part of a Water Quality Program grant may not violate county Critical
were historically accessed by gentle end 100'minimum T5'minimum Area Ordinances,county Shoreline Rules,or other state and local regulations.
anedromous or ESA listed fish microclimate cooling,
species source control and Ecology may allow a conditional exemption from the minimum buffer width requirements
delivery reduction. where the presence of a structure impedes the ability to meet the conditions.The recipient
D. Intertidal and estuarine streams 35'-75'minimum. must submit an adequate justification as to why these cannot be met and an alternate written
end channels that are identified mom as es being accessed or were Water quality,habitat re necessary to meal N/A plan to Ecology's Project Manager for review and written approval.
historically accessed by complexity water lit
anedromous or ESA listed fish standards Riparian Plantings
species • The recipient must develop site-specific plans for all riparian buffers prior to implementation
Additional Guidance which include plant locations and species.The plan must be based on an assessment of native
plant associations and community types.
• To determine which buffer category applies to a water body,EPA and Ecology developed a
mapping tool available at • The recipient must only plant species that are riparian in ramie and indigenous to the
htto�//wwcy.maps.arcgis.com/explomPopen=d547Waaf7O4d8 Ib&c63ftc934cI 549&extent primary watershed where the buffer is being established.
=-13922905 3138354.5784350 44593158.-13140190.1441951.6268043.9609202 I. The recipient must use,to the greatest extent possible,genetically appropriate plant materials
o If surface water is present on a property but not shown on the map,a 35 foot minimum collected from the primary or secondary watershed where the buffer is to be established.
buffer width will apply. The recipient must utilize,to the greatest extent possible,plant species that are early
o If a water body is identified as"Category B"in the above table,the grant recipient must successional within the primary watershed.Early successional species are those whose
contact the regional Washington Department of Fish and Wildlife(WDFW)or tribal fish characteristics are such that they are first to colonize after a disturbance.
biologist to confirm that the water body is not currently or historically used by
anadromom or listed fish.If the fish biologist informs the recipient of fish presence,then Streambank Protection
the butler width must meet"Category C"requirements. • Streambank protection projects must not stand alone,but be part of a larger riparian buffer
o If a water body is impeded by a man-made structure(e.g.culvert,dam,etc.)which project The project must include the buffer and planting requirements listed above.
prevents anedromous or ESA listed fish access,then the buffer width must meet • Rock should not be used to armor a bank against the erosive forces of a stream or river unless
"Category C"requirements. a bridge,road,or other manmade structure cannot be protected by any other means.In any
• WDFW Fish Biologist Contact Information: situation where rock is to be used,the recipient must submit the design to Ecology's Project
htto�//wdfw wa.aov/con matiowfisheries/fish district bios.pdf. Manager for an evaluation.
Fwdmg Gwdefinea Funding Guideline.+
Page 74 Page 75
• Strambank protection designs must be consistent with the Aquatic Habitat Guidelines: Intermittent Stream
Integrated Sheambank Protection Guidelines document which can be found at
http://wdfw waeoy/publications/(X)046/. A stream where portions flow continuously only at certain times of the year,for example when it
receives water from a spring,ground-water source or from a surface source,such as melting
Relevant Definitions snow(i.e.seasonal).At low flow there may be dry segments alternating with flowing segments.
These streams are also defined as no measurable flow during thirty(30)consecutive days in a
normal water year.
Anadromous Fish
Fish that live their adult lives in the ocean but move into freshwater streams to reproduce or Ordinary High Water Mark(OHWM)
spawn(e.g.,salmon);see http,//vvww=A.nose.eov/or/elossarv.btmil n dromous. The point on the sides of streams or lakes which is historically or normally at water's edge,as
identified by a visible change in vegetation and/or soil.It is also generally,the lowest point at
Constructed Ditch which perennial vegetation grows on the streambank.The ordinary high water mark can usually
A regularly maintained man-made trench or furrow dug in the ground for the primary purpose of be identified by physical starting along the bank or shore,or by other distinctive signs.
conveying or draining surface water,storm water or irrigation water,that may or may not, Perennial Stream
contain water at all times of the year.
A stream or portion of a stream that flows year-round,is considered a permanent stream,and for
Ephemeral Stream which base flow is maintained by ground-water discharge to the streambed due to the ground-
A stream or portion of a stream which flows briefly in direct response to precipitation in the water elevation adjacent to the stream typically being higher than the elevation of the streambed.
immediate vicinity,and whose channel is at all times above the groundwater reservoir. Riparian Buffers
Endangered Species Ad(ESA)Listed Fish Species Riparian buffers are generally recognized as a"separation zone"between a water body and a
The Endangered Species Act of 1973(ESA)was signed on December 28,1973,and provides for land use activity for the purposes of protecting ecological processes and water quality.The
the conservation of species that are endangered or threatened throughout all or a significant riparian buffer usually extends from the stream's ordinary high water line to the outer edge of the
portion of their range,and the conservation of the ecosystems on which they depend.The ESA floodplain.Riparian buffers provide essential functions for river and stream ecosystems,
replaced the Endangered Species Conservation Act of 1969;it has been amended several times. including cover and shade,a source of fine or coarse woody material,nutrients,and organic and
A"species"is considered:1)endangered if it is in danger of extinction throughout all or a inorganic debris that maintain stream ecosystem function.As used here,riparian buffers are
significant portion of its range,and 2)threatened if it is likely to become an endangered species defined as separation zones that are relatively undisturbed by humans and contain native
1prps within the foreseeable future.There arc a ately 2200 total species listed under the ESA. vegetation consistent with the potential of the site.
Of these species,approximately 1,576 are found in part or entirely in the U.S.and its waters;the
remainder are foreign species.NOAA's National Marine Fisheries Service(NMFS)and the US. Figure G-I provides a diagram depicting a typical stream showing the active floodplain,the
Fish and Wildlife Service(USFWS)share responsibility for implementing the ESA.Generally, ordinary high water mark(OH AM),the riparian zone,and the top of the bank.
USFWS manages land and freshwater species,while NMFS manages marine and"anadromous"
species.NMFS has jurisdiction over 125 listed species.
Exclusion Fencing
A constructed barrier to livestock,wildlife or people for 1)dividing pasture for rotational
grazing;2)fencing livestock out of a riparian area;and 3)facilitating the application of
conservation practices that treat the soil,water,air,plant,animal,and human resource concerns.
Floodplain
Any lowland that borders a stream and is inundated periodically by the stream's waters.
Funding Guidelines Funding Guidelun
Page 76 Page 77
Appendix H: Developing Public Communication
and Education Project Proposals
Typical Stream
Following is a checklist that applicants can refer to in developing public communication and
education project proposals.The goal of the checklist is to help in the design of projects that are
effective at changing behaviors and achieving environmental results.
Project Background
Act—Floonplam • Consider the water quality problem that is the focus of the project;target population;
geographic area;socio-economic status of targeted population;predominant land uses;and
the behavioral change you seek to achieve for each target identified(source of the water
Top of Bank (0)HWM Top of Bank quality problem or issue-one target could be responsible for several problems).
\ \ /h� • What knowledge,attitude,and skills do you desire in the targeted population?
----../ • Be careful to use one or two primary objectives and be realistic about what you can
Zone Zo -�� rfan
accomplish during the grant period.
Flpuro G-1:Dlapram of a Typical Stmam. • If this is a continuing attitude or behavior change that you wish to affect,how do you propose
Figure is a reproduction of a figure obtained from Fisheries and Occans Canada at to sustain it?
hilp://wuw.rwc.dfb-mr o.ec.ca/hahiiat/Glossarv-elm.yaire-enz.him.
Project Design
• Agree on the optimal way to identify and reach your audiences.Include local audiences that
speak languages other than English.
• Identify common needs in participants and how the project can fulfill these needs.
• Identify conflicting needs(associated with barriers analysis).
• Identify the specific barriers,both internal to the person or organization as well as external,
such as lack of knowledge or conditions,and practical barriers to desired change(no place
local to change oil properly).Tell us how your project will remove these barriers.
• Identify the project team and their qualifications.
• Will you use volunteers and if so,how?How will you recruit and retain them?
• Identify community leaders,decision makers,and trusted peers and leaders within business,
not-for-profit,and community groups that have similar interests in environmental changel
sustainability.These are the people and organizations that will help you advance your project
and its objectives.Please explain how you will leverage their influence to amplify your
results.
• Determine resources you will use,including training materials,facilities,media and
corresponding distribution strategy.Conduct a regional search for existing materials before
producing any new educational flyers or pamphlets.
• Also consider:(a)regular reminders of the desired behavior;(b)trusted and credible sources
for communication;(c)communication that is direct,simple,personal and vivid;(d)leaders,
described above,to model and promote the behavior you seek(what kind of changes do you
Funding Guidelines Funding Guidelines
Page 78 Page 79
want people to make in the way they make decisions?);(e)personal commitments from Appendix I: Executive Order 05-05 and Section
groups and individuals.
• Plan to pilot and field test your materials or activities with as mall segment ofyour intended 106 National Historic Preservation Act Project
audience before"going big"and final. Review
• Make sure that your plan can be adjusted during the project to accommodate lessons learned.
(Can it be changed in mid-course?)
This guidance provides information for projects funded by Ecology to meet Executive Order
OS-Design your project with evaluation tools and methodologies in mind and don't make it an 05(E.O.05-05)and Section 106(Section 106)of the National Historic Preservation Act(NHPA)
afterthought.
requirements.
Education Plan Federal and state laws and rules require the funding agency(Ecology)to contact DAHP and
affected tribes regarding the proposed project activities.Any prior communication between the
• State measurable objectives and goals of the project. recipient,the DAHP,and the tribes is not sufficient to meet requirements.This contact initiates
• List the performance measures you will use to assess how effective your project was.Success Government-to-Government consultation between Ecology and tribal governments.
is defined as progress towards meeting your goals and objectives. Requirements are not met until Ecology has provided information to the Tribes and the
• List your specific actions,implementing entities and both timetable and cost per action. Washington State Department of Archaeology and Historic Preservation(DAHP)about project
• List media and promotions to be utilized(including the use of music and art). activity.
• For Public Participation,record the number of participants at events,number of one-on-one If another agency reviewed the project area within the past five years,under E.O.05-05 or
contacts,and number of groups interested. Section 106,Ecology may be able to adopt that review.Recipients should submit the review
documents to Ecology's Project Manager for review and approval.
Monitoring and Post-project Evaluation Any ground disturbing activities that occur prior to the completion of the project review process
• What kind of assessment and evaluation tools will you use to evaluate the effectiveness of will not be eligible for reimbursement.Activities associated with E.O.05-05 and Section 106
your program?Examples include customer feedback surveys(telephone tends to work review are grant and loan eligible and reimbursable.Any mitigation measures as an outcome of
better),interviews,focus groups,observations,and,before and at least after six months, the process will be requirements of the agreement.Recipients must comply with all E.O.05-05
"records"that can infer change. and Section 106 requirements prior to implementing any project that involves ground disturbing
• How will you measure the participant"s knowledge,skill,attitudes,and actions? activities.
• How is the evaluation strategy linked to the stated goals and objectives? This process most be followed even if the recipient has been working with Tribes on the project.
• How will you evaluate presenter activities and materials? 1) The recipient completes an Ecology E.O.05-05 or Section 106 project review form,or
• How will you monitor or evaluate the relationship between the educational activities and submits a DAHP EZ-I form or Ecology's ECY 05-05/106 form
changes in behavior and water quality changes? (hips://fortress.wa.gov/ecv/publications/Su=aryPagWECY070537 html.When there will
be ground disturbing activities,complete DAHP's EZ-1 form or ECY 05-05/106 form,or
Suggested Resources conduct a site specific cultural resources survey(when there is a high likelihood of cultural
resources on the project site).Use DAHP's Cultural Resource Report Cover Sheet for
• Visual Tools for Watershed Education;see http://www.neefusa.org/pdf/watemhodf,nal.pdf. cultural resources surveys at
• "Fostering Sustainable Behavior"by Doug McKenzie-Mohr and William Smith. http://www.dahp.w&gov/sites/dcfmlt/files/CPSIJRVEYcovmhect Aua0l Ldoc.The
• "Targeting Outcomes of Programs"by Claude Bennett and Kay Rockwell. archaeologist must designate Ecology an owner of the data that is entered into DAHP's
database.If m applicant completes a site specific cultural resources assessment or survey,the
applicant does not need to complete an EZ-1 form or ECY 05-05/106 form.
2) The recipient is responsible for researching the sensitivity of the location selected for project
funding and documenting this in the form.
3) If there are any activities involving structures 50 years or older,complete a Historic Property
Inventory form on DAHP's Historic Property Inventory online database for their review.
Funding Guidelines Funding Guidelines
Page 80 Page 81
4) Submit an electronic copy of the Ecology Project Review Form,EZ-I Form or ECv 05- Cultural Resources Review Process
05/106 form or two hard copies and an electronic(.pdf)copy of the site specific cultural
resources survey report,along with any previous tribal and DAHP correspondence regarding
the project to Ecology's Project Manager. Disclaimer:This is a geumal overview.Every pojem is site-specific and outcomes are.subject to change.
5) The recipient must determine the Area of Potential Effect(APE)for their project location. Is there a ground disturbing activity or alteration of a building 50 years old?
Submit information to the Environmental Review Coordinator.
6) Ecology will review the materials and develop a Preliminary Determination.
7) Ecology will distribute the Preliminary Determination to affected tribes and DAHP through
Government to Government consultation.
8) Ecology will review any comments received on the Preliminary Determination and develop a
Final Determination.
Complete prdimioery review and
orlh ev
9) If the project will have an adverse effect on archaeological sites or historic resources, Fer riew roe needed. submit Ecology 106-05 Farm in
Ecology will consult with the DAHP and tribes per 36 CFR 800.6.The Section 106 process Eeal gy Pruleet Manger.
will follow the steps for resolving adverse effects as outlined under 36 CFR 800.
10)For all projects,the recipient will write an inadvertent discovery plan(IDP),if one is not in
place already.Every person working on the project site must be familiar with the IDP
procedures in case any cultural resources are discovered. 1 turn[hire Ree;ien + Project Manager redewe for
P mmpldenea,.Nry mordioete with
11)Any post construction discoveries most follow the procedures as outlined under 36 CFR prua.,.aunal arcne„auxi,t to En knmueotd Review Cuardimator.
800.13 and the Archaeological and Historic Preservation Act(AHPA),Pub.L.No.93-291 unnur ana,ubma the
(1974).
ouituring report.
12)Specific components of records on archaeological sites,cemeteries,cultural resources,and Emlugy makes a Reeaonable and-,d Faith
historic properties are exempt from public disclosure(RCW 42.56.300)and the Recipient Effort m detmm;ne ifh;,mdc re,ouree,ur
Reelplent moat complete au
and Ecology will maintain confidentiality. erchewlogieal ur hlaturic property Properties are prmeut.
The flowchart below outlines the review process and provides additional information for cultural ur.o and mbmit the result,for
P P a Cher comment period.
resources review. Emlogy d—lap,prdiminery
determin•dun.
R«ipirnt mu,t
invrvmry a
atruetured cr 41
,old and Preiminary Determination darn[to DADP,
.ompl ie an EZ2 tribes,latereated p-dea for comment period.
form.
Cornrr euta
eed
Ecology devebpa a Dder d; d n that E�loogy ad pta our y Ecology develop,•Fined Determinatinn
hlamric rmourem or properties ero earn daduna a that mo hiatoric remur—or prupertie,are
present and Cundimun,review Flna]Determined.•. pre,emt end end,review procex,
u ntinues. Ends re,iew pruema
Funding Guideline, Funding Guideli.
Poge 82 Page 83
include not only the actual pipeline trench,but also includes the construction right-of-way,
Section 106 versus Executive Order 05-05 compressor stations,meter stations,staging areas,storage yards,access roads,and other ancillary
• Federal actions,decisions and federal funding trigger section 106 of the National Historic facilities.The APE for a construction project will include the construction site,but might also
Preservation Act.Ecology has delegated authority over ensuring Section 106 compliance include the buildings in a downtown area adjacent to the construction where vibrations may
when recipients apply for federal funding under the CWSRF,National Estuary Program and cause foundations to crack.Use the APE to determine your survey boundary.
Section 319 Grant Program.Ecology is the lead for ensuring Section 106 compliance.
• Governor's Executive Order 05-05 is required for all state funded capital projects.This Changes t Project Design or Project Area: there arc any changes made to the project area
or
includes projects funded by the Centennial Clean Water Program,SFAP,and others.Ecology design after review has been completed,review will have to be reinitiated in order to capture the
changes.
is the lead for ensuring 05-05 compliance.
o Frequently Asked Question:Can Ecology"adopt'another agency's Section 106 review, For geo-tech work that occurs in the planning or design phases,ensuring your cultural review is
or 05-05 review? completed early can not only help identify,the appropriate locations from a subsurface
o For Section 106 Adoption: perspective,you can obtain valuable input early in the planning process about sensitive locations.
• The answer is yes,if your project is state funded. Eligibility
• Ecology can"adopt"Section 106 for state-funded projects that would normally go All activities associated with cultural resources review arc grant and loan eligible.
through the 05-05 cultural resource review process.Ecology has a review in place to
verify the Section 106 documents arc applicable.Please contact your Project Manager Construction eligiblfor
BMP implementation that occurs prior to cultural resources review will not
to verify a review can be adopted. be eligible for reimbursement.
• If your project involves federal funds,Ecology may still use another agency's Contact Liz Ellis,CEP,Environmental Review Coordinator(360-407-6429 or
documents when making its Preliminary and Final Determinations,which helps speed Iiz.ellis/decv.waeov),if you have any questions.
up cultural resource review.
o For Executive Order 05-05 Adoption:
• The answer is yes,if your project is state funded.
• Ecology can adopt another state agency's 05-05 process to meet cultural resources
review requirements.Please contact your Project Manager to verify a review can be
adopted.
• The answer is no if your project is federally funded.However,Ecology may still use
another agency's documents when making its Preliminary and Final Determinations,
which helps speed up cultural resource review.
Correspondence:Ecology is responsible,as the funding agency,for contacting the Department
of Archaeology and Historic Preservation(DAHP),tribes,and other interested parties to meet
cultural resource review requirements.Previous approval from DAHP does not fulfill these
requirements.Communication that may have occurred during a SEPA review is not sufficient to
meet cultural resources review requirements.
Ground Disturbing Activities:This refers to any work that impacts the soil or ground from its
current conditions.
Area of Palenlial Effect(APE):The APE is not the project boundary.The APE is the maximum
geographic area where your project could potentially have an effect on historic properties,if any
are present.The APE will vary,with the type of project.To determine the APE you most know
the nature and full extent of your project.For example,the APE for a natural gas pipeline might
Funding Guidelines Fording Guidelines
Page 84 Page 85
Appendix J: Green Project Reserve Guidance 1.2-4 Stonawater harvesting and reuse projects,such as cisterns and the systems that allow
for utilization of harvested stornwater,including pipes to distribute stotmwater for
reuse.
Procedures for Implementing Certain Provisions of EPA's Fiscal Year 12-5 Downspout disconnection to remove stormwater from sanitary,combined sewers and
2010 Appropriation Affecting the Clean Water and Drinking Water separate storm sewers and manage nmoffonsim.
State Revolving Fund Programs.4/21/2010 1.2-6 Comprehensive retrofit programs designed to keep wct weather discharges out of all
types of sewer systems using green infrastructure technologies and approaches such as
PART A-CWSRF GPR SPECIFIC GUIDANCE green roofs,green walls,trees and urban reforestation,permeable pavements and
bioretention cells,and turf removal and replacement with native vegetation or trees
The following sections outline the technical aspects for the CWSRF Green Project Reserve. that improve permeability.
It is organized by the four categories of green projects:green infrastructure,water 1.2-7 Establishment or restoration of permanent riparian buffers,floodplains,wetlands and
efficiency,energy efficiency,and environmentally innovative activities.Categorically green other natural features,including vegetated buffers or soft bioengineered stream banks.
projects are listed,as well as projects that are ineligible.Design criteria for business cases This includes stream day lighting that removes natural streams from artificial pipes
and example projects that would require a business case are also provided. and restores a natural stream morphology that is capable of accommodating a range of
hydrologic conditions while also providing biological integrity.In highly urbanized
.0 GREEN INFRASTRUCTURE watersheds,this may not be the original hydrology.
L 1 Defin n: water infrastructure includes wide away of practices at multi a 1.2-8 Projects that involve the management of wetlands to improve water quality and/or
scales that manage wet we
an t at main tun an res ore natur y to ogy by support green infrastructure efforts(e.g.,flood attenuation).'
m t aMg,evap tro`anspumg an thaarvest g annwing stormwatec On a regwna c c, 1.2-8a Includes constructed wetlands.
gree iliffurFuc-turc is t e preservation and res ora ffM o rlat0ratlandscape features,such 1.2-86 May include natural or restored wetlands if the wetland and its multiple functions
as forests,floodplains and wetlands,coupled with policies such as infill and mdevelopment are not degraded and all permit requirements arc met.
that reduce overall imperviousness in a watershed.On the local scale,green infrastructure
consists of site-and neighborhood-specific practices,such as bioretcntion,trees,green 1.2-9 The water quality portion of projects that employ development and redevelopment'
roofs,permeable pavements,and cisterns. practices that preserve or restore site hydrologic processes through sustainable
1.2 Categorical Projects landscaping and site design.
1.2-1 Implementation of green streets(combinations of green infr ctices in ��6 1.2.10 Fee simple purchase of land or easements on land that has a direct benefit to water
transportation ng - - eveve�mrnt�red�evelopmrn[or retrot quality,such as riparian and wetland protection or restoration.
including:permeable pavemenU,tiimretenhon,trees,green roofs,and other practices ��0 1.3 Projects That Do Not Meet the Definition of Gran Infrastructure
consaUxan e esigne o mimic ra v oevand 1.3-1 Stormwxter controls that have impervious or semi-impervious liners and provide no
redu echvc impmmusness a one or more scales. actor tru�d other capital compensatory evapowanspirative or harvesting function for s[ortnwater retention.
egmpmrnt necessary to rojects, 1.3-2 Stormwater ponds that serve an extended detention function and/or extended filtration.
1.2-2 Wet weather management systems for parking areas including:permeable pavement', This includes dirt lined detention basins.
bioretcntion,trees,green rooB,and other practices such as constructed wetlands that 1.3-3 In-line and end-of-pipe treatment systems that only filter or detain stormwamr.
can be designed to mimic natural hydrology and reduce effective imperviousness at 1.3-4 Underground stonnwamr control and treatment devices such as swirl concentrators,
one or more scales.Vactor trucks and other capital equipment necessary to maintain hydrodynamic separators,baffle systems for grit,trash removal/floatables,oil and
green infrastructure projects. grease,inflatable booms and dams for in-line underground storage and diversion of
1.2-3 Implementation of comprehensive street tree or urban forestry programs,including flows.
expansion of tree boxes to manage additional stormwater and enhance tree health.
'Wetlands an those areas that are inundated or saturated by surface or groundwater at a frequency and duration
sufficient to support,and that under normal circcareas es do support,a prevalence of vegetation typically adapted
'The total capital cog ofpermesble pavemem is eligible,not just the me awaaal additional cost when compared to for life in saturated soil conditions.Wetlands generally include swamps,marshes,bogs,vernal pools,and similar
imp-iuus pavement. areas.
Funding Guidelines Funding Guiddines
Page 86 Page 87
,Z
�uslN�� Cad
Soy
1.3-5 Stormwatcr conveyance systems that are not soil/vegetation based(swales)such as / 2.2-3 Replacing existing broken/malfunctioning water meters,or upgrading existing meters,
pipes and concrete channels.Qrpa.iefratmchure prgjcctg that include vines la e„lk , with:
stomuwater may be'ustified as innovativ on 2.2-3a Automatic meter reading systems(AMR),for example:
4._ m ance. 2.2-3a(i)Advanced metering infrastructure(AMI)
1.3-6 Hardening,channelizing,or straightening streams and/or stream banks. 2.2-3 a Smart meters
1.3-7 Street sweepers,sewer cleaners,and vactor trucks unless they support green )
2.2-36 Meters with built in leak detection
infrastructure projects.
1.4 Decision Criteria for Business Cases 2.2-3c Can include backflow prevention devices if installed in conjunction with water
meter replacement
1.4-1 Green infiastructure projects are designed to mimic the natural hydrologic conditions 2.2-4 Retrofitting/adding AMR capabilities or leak detection equipment to existing meters
of the site or watershed. (not replacing the meter itself).
1.4-2 Projects that capture,treat,infiltrate,or evapotrampire water on the parcels where it 2.2-5 Water audit and water conservation plans,which are reasonably expected to result in a
falls and does not result in interbasim transfers of water capital project.
1.4-3 GPR project is in lieu of or to supplement municipal hard/gray infrastructure. 2.2-6 Recycling and water reuse projects that replace potable sources with non-potable
1.4-4 Projects considering both landscape and site scale will be most successful at protecting sources,
water quality. 2.2-6a Gray water,condensate and wastewater effluent reuse systems(where local coda
1.4-5 Design criteria are available at allow the practice)
htty://cfvub.cpa.gov/nvdmgrminfmtmcturemunichwdbook,cfiii and 2.2-66 Extra treatment costs and distribution pipes associated with water reuse.
httv://cft)ub.eva.gov/npdmgrecninfrastmcturetmhnology.cfm and
1.5 Examples of Projects Requiring a Business Case 2.2-7 Retrofit or replacement of existing landscape irrigation systems to more efficient
landscape irrigation systems,including moisture and rain sensing controllers.
1.5-1 Fencing to keep livestock out of streams and stream buffers.Fencing must allow buffer 2.2-8 Retrofit or replacement of existing agricultural irrigation systems to more etflcient
vegetation to grow undisturbed and be placed a sufficient distance from the riparian agricultural irrigation systems.
edge for the buffer to function as a filter for sediment,nutrients,and other pollutants.
2.0 WATER EFFICIENCY 2.3 Projects That Do Not Meet the Definition of Water Efficiency
2.1 Definition:EPA's WaterSensc program defines water efficiency as the use of improved 2.3-1 Agricultural flood irrigation.
technologies and practices to deliver equal or better services with less water.Water 2.3-2 Lining of canals to reduce water loss.
efficiency encompasses conservation and reuse efforts,as well as water loss reduction and 2.3-3 Replacing drinking water distribution lines.This activity extends beyond CWSRF
prevention,to protect water resources for the future. eligibility and is more appropriately funded by the DWSRF.
2.2 Categorical Projects 2.34 Leak detection equipment for drinking water distribution systems,unless used for reuse
2.2-1 Installing or retrofitting water efficient devices,such as plumbing fixtures and distribution pipes.
appliances 2.4 Decision Criteria for Business Cases
2.2-1a For example--shower heads,toilets,urinals and other plumbing devices 2.4-1 Water efficiency can be accomplished through water saving elements or reducing water
2.2-Ib Where specifications exist,WaterSeme labeled products should be the preferred consumption.This will reduce the amount of water taken out of rivers,lakes,streams,
choice(http://wow.epagov/watersrnse/indcx.httnl). groundwater,or from other sources.
2.2.1 c Implementation of incentive programs to conserve water such as rebate. 2.4-2 Water efficiency projects should deliver equal or better services with less net water use
2.2-2 Installing any type of water meter in previously unmetered areas as compared to traditional or standard technologies and practices
2.2-2a If rate structures are based on metered use 2.4-3 Efficient water use often has the added benefit of reducing the amount of energy
required by a publicly owned treatment works(POTW),since Iess water would need
2.2-2b Can include backflow prevention devices if installed in conjunction with water to be collected and treated;therefore,there are also energy and financial savings.
meter 2.5 Examples of Projects Requiring a Business Case.
Funding Gudefines Funding Guidelines
Page 88 Page 89
2.5-I Water meter replacement with traditional water meters(see AW WA M6 Water Meters eligible.Guidance to help POTWs develop energy management programs,including
-Selection Installation,Testing,and Maintenance). assessments and audits is available at
2.5-2 Projects that result from a water audit or water conservation plan httv,//www.cp&gov/waterinfrastrmture/t)dfs/euidebmk si cnapyrr anaeemen[odf.
2.5-3 Storage tank replacemrnt/rehabilitation to reduce loss of reclaimed water. 3.3 Projects That Do Not Meet the Definition of Energy Efficiency
2.54 New water efficient landscape irrigation system. 3.3-1 Renewable energy generation that is privately owned or the portion of a publicly
2.5-5 New water efficient agricultural irrigation system. owned renewable energy facility that does not provide power to a POTW,either
through a connection to the grid that the utility draws from and/or a direct connection
3.0 ENERGY EFFICIENCY to the POTW.
3.1 Definition:Energy efficiency is the use of improved technologies and practices to reduce 3.3-2 Simply replacing a pump,or other piece of equipment,because it is at the end of its
the energy consumption of water quality projects,use energy in a more efficient way, useful life,with something of average efficirncy
and/or produce/utilize renewable energy.
3.3-3 Facultative lagoons,even it integral to an innovative treatment process.
3.2 Categorical Projects
3.3-4 Hydroelectric facilities,except micro-hydroelectric projects.Micro-hydroelectric
3.2-I Renewable energy projects such as wind,solar,geothermal,micro-hydroelectric,and projects involve capturing the energy from pipe flow.
biogas combined heat and power systems(CHP)that provide power to a POTW. 3.4 Decision Criteria for Business Cases
(http:///www.epa.gov/clemenagy).Micro-hydroelectric projects involve capturing the
energy from pipe flow. 3.41 Project must be cost effective.An evaluation must identify energy savings and payback
3.2-1a POTW owned renewable energy projects can be located onsite or offsite. on capital and operation and maintenance costs that does not exceed the useful life of
the asset.
3.2-lb Includes the portion of a publicly owned renewable energy project that serves htti),//www.cp&gov/waterinfmtructureivdfs/zuidcbwk si encrevmanaeementpdf
POTWs energy needs.
3.2-Ic Must feed into the rid that the utility draws from and/or there is a direct connection. 3.42 The business case must describe haw the project maximizes energy saving
B tY opportunities for the POTW or wit process.
3.2-2 Projects that achieve a 20%reduction in energy consumption arc categorically eligible 3.4-3 Using existing tools such as Energy Star's Portfolio Manager
for GPR•.Retrofit projects should compare energy used by the existing system or unit (http://www eneraystar goy/index cfin?c=evaluate performance bus portfoliomanace
process'to the proposed project.The energy used by the existing system should be rJ or Check Up Program for Small Symms(CUPSS)(http://www.evalcuvn to
based on time plate data when the system was first installed,recognizing that the old document current energy usage and track anticipated savings.
system is currently operating at a lower overall efficiency than at the time of 3.5 Examples of Projects Requiring a Business Case
installation.New POTW projects or capacity expansion projects should be designed to
maximize energy efficiency and should select high efficiency premium motors and _ 3.5-1 POTW projects or unit process projects that achieve less than a 20%energy efficiency
equipment where cost effective.Estimation of the energy efficiency is necessary for improvement.
the project to be counted toward GPR.If a project achieves less than a 20%reduction 3.5-2 Projects implementing recommendations from an energy audit that are not otherwise
in energy efficiency,then it may be justified using a business case. designated as categorical.
3.2-3 Collection system Infiltration/inflow(VI)detection equipment 3.5-3 Projects that cost effectively eliminate pumps or pumping stations.
3.2 1 POTW energy management planning,including energy assessments,energy audits, 3.54 Infiltration/Inflow(Up correction projects that save energy from pumping and reduced
optimization studies,and sub-mctering of individual processes to determine high treatment costs and are cost effective.
energy use areas,which are reasonably expected to result in a capital project are 3.54a Projects that count toward GPR cannot build new structural capacity.These projects
may,however,recover existing capacity by reducing flow from VI.
•The 20%threshold for categorically eligible CWSRF energy etfieieay projects was derived from a 2002 3.5-5 1/1 correction projects where excessive groundwater infiltration is contaminating the
Department of Energy study entitled UnitedStares bd.wind Ele w Motor Systems Market Opponunitw., influent requiring otherwise unnecessary treatment processes(e.g.,arsenic laden
Asxss ,,December 2002 and adopted by the Consortium for Energy Efficiency.Further field studies conducted groundwater)and VI correction is cost effective.
by Wisconsin Focus on Energy and other States programs support the threshold. 3.5-6 Replacing pre-Energy Policy Act of 1992 motors with National Electric Manufacturers
'A uoit process is a portion of the wastewater system such as the collection system,pumping stations,aeration Association(NEMA)premium energy efficiency motors.
system,or solids handling,etc.
Funding Guidelines Funding Guidelines
Page 90 Page 9/
3.5-5a NEMA is a standards setting association for the electrical manufacturing industry ownership that collects wastewater from two or more dwellings or buildings and
(htty'//www.nma.org/gov/encri,,v/cfficietic\premium/. conveys it to a treatment and dispersal system located on a suitable site near the
3.5-7 Upgrade of POTW lighting to energy efficient sources such as metal halide pulse start dwellings or buildings.Decentralized projects may include a combination of these
technologies,compact fluorescent,light emitting diode(LED). systems.EPA recommends that decentralized systems be managed under a central
3.5-8 SCADA systems can be justified based upon substantial energy savings. management entity with enforceable program requirements,as stated in the EPA
Voluntary Management Guidelines.
3.5-9 Variable Frequency Drive can bejustificd based upon substantial energy savings. ht_pt�//www.eva eov/owm septic/oohs septic guidelines.odf
4.0 ENVIRONMENTALLY INNOVATIVE 4.2-6b Treatment and Collection Options:A variety of treatment and collection options are
4.1 Definition:Environmentally innovative projects include those that demonstrate new and/or available when implementing decentralized wastewater systems.They typically
innovative approaches to delivering services or managing water resources in a more include a septic tank,although many configurations include additional treatment
sustainable way. components following or in place of the septic tank,which provide for advanced
4.2 Categorical Projects treatment solutions.Most disperse treated effluent to the soil where further
4.2-I Total/integmted water resources management planning likely to result in a capital treatment occurs,utilizing either conventional soil absorption fields or alternative
project. soil dispersal methods which provide advanced treatment.Those that discharge to
4.2-2 Utility Sustainability Plan consistent with EPA''CWSRF sustatnability polity. streams,lakes,tributaries,and other water bodies require federal or state discharge
permits(sec below).Some systems promote water reuse/recycling,evaporation or
4.2-3 Greenhouse gas(GHG)inventory or mitigation plan and submission of a GHG wastewater uptake by plants.Some decentralized systems,particularly cluster or
inventory to a registry(such as Climate Leaders or Climate Registry) community systems,often utilize alternative methods of collection with small
4.3-3a Note:GHG Inventory and mitigation plan is eligible for CWSRF fording. diameter pipes which can flow via gravity,pump,or siphon,including pressure
4.2-3b EPA Climate Leaders:http'//www.evagov/climatcicadcrsibmic/index.htmi Climate sewers,vacuum sewers and small diameter gravity sewers.Alternative collection
Registry:httpi//-.thmlimatcmgistry.org/ systems generally utilize piping that is less than 8 inches in diameter,or the
4.2-4 Planning activities by a POTW to prepare for adaptation to the long-term effects of minimum diameter allowed by the state if greater than 8 inches,with shallow burial
climate change and/or extreme weather, and do not require manholes or lift stations.Septic tanks are typically installed at
each building served or another location upstream of the final treatment and
4.2-4a Office of Water-Climate Change and Water website: dispersal site.Collection systems can transport raw sewage or septic tank effluent.
http://www.eva.gov/water/climatechmgv Another popular dispersal option used today is subsurface drip infiltration.Package
4.2.5 Construction of US Building Council LEED certified buildings or renovation of an plants that discharge to the soil are generally considered decentralized,depending
existing building on POTW facilities. on the situation in which they are used.While not entirely inclusive,information on
4.2-5a Any level of certification(Platinum,Gold,Silver,Certified). treatment and collection processes is described,in detail,in the"Onsite Wastewater
4.2-5b All building costs are eligible,not just stormwater,water efficiency and energy Treatment Technology Fact Sheets"section of the EPA Onsite Manual
efficiency related costs.Costs are not limited to the incremental additional costs http://www.cpa.aov/owmJseptic/Vubs/scptic 2(H)2 osd n all pdf and on EPA's
associated with LEED certified buildings. septic system website under Technology Fact Sheets.
4.2-5e U.S.Green Bolding Council website htro//cfpub enaeov/owm/septic/septic cf u`pace id=283
htty�//www usebc ore/disolavoaee.aspx7CateeorvlD=19 4.3 Projects That Do Not Meet Ure Definition of Environmenmlly Innovative
4.2-6 Decentralized wastewater treatment solutions to existing deficient or failing onsite 4.3-1 Air scrubbers to prevent nonpoint source,deposition.
wastewater systems. 4.3-2 Facultative lagoons,even if integral to an innovative treatment processes.
4.2-6a Decentralized wastewater systems include individual onsite and/or cluster 4.3-3 Surface discharging decentralized wastewater systems where there are cost effective
wastewater systems used to collect,treat and disperse relatively small volumes of soil-based alternatives.
wastewater.An individual onsite wastewater treatment system is a system relying 4.3-4 Higher sea walls to protect POTW from sea level rise.
on natural processes and/or mechanical components,that is used to collect,treat and 4.3-5 Reflective roofs at POTW to combat heat island effect.
disperse or reclaim wastewater from a single dwelling or building.A cluster system
is a wastewater collection and treatment system under some form of common 4.4 Decision Criteria for Business Cases
Funding Gudelines Funding Guidelines
Page 92 Page 93
4.4-1 State programs are allowed flexibility in determining what projects qualify as 4.5-8a Spray irrigation and overland flow of effluent is not eligible for GPR where there is
innovative in their state based on unique geographical or climatological conditions. no other cost effective alternative.
4.4-la Technology or approach whose performance is expected to address water quality but
the actual performance has not been demonstrated in the state; Business Case Development
4.4-lb Technology or approach that is not widely used in the State,but does perform as This guidance is intended to be comprehensive:however,EPA understands our examples
well or better than conventional technology/approaches at lower cost;or projects requiring a business case may not be all inclusive.A business case is a due
4.4-1c Conventional technology or approaches that are used in a new application in the diligence document.For those projects,or portions of projects,which are not included in
State the categorical projects lists provided above,a business case will be required to
demonstrate that an assistareucipicnt Ntrioroughly researched anticipated'green'
4.5 Examples of Projects Requiring a Business Case benefits of a p re
roject.Business cases will be approved by the State(see section III.A.in the
4.5-1 Constructed wetlands projects used for municipal wastewater treatment,polishing, Procedures for Implementing Certain Provisions of EPA's Fiscal Year 2010 Appropriation
and/or effluent disposal. Affecting the Clean Water and Drinking Wafer State Revolving Fund Programs).An
4.5-la Natural wetlands,as well as the mstorazion/enhancement of degraded wetlands,may approved business case must be included in the State's project files and contain clear
not be used for wastewater treatment purposes and must comply with all documentation that the project achieves identifiable and substantial benefits.The following
regulatory/permitting requirements. sections provide guidelines for business case development.
4.5-lb Projects may not(further)degrade natural wetlands. 5.0 Length of a Business Case
4.5-2 Projects or components of projects that result from total/integrated water resource 5.0-1 Business cases must address the decision criteria for the category of project
management planning consistent with the decision criteria for environmentally 5.0-2 Business cases should be adequate,but not exhaustive.
innovative projects and that are Clean Water CW SRF eligible. 5.0-2a There are many formats and approaches.EPA does not require any specific one.
4.5-3 Projects that facilitate adaptation of POTWs to climate change identified by a carbon 5.0-2b Some projects will require detailed analysis and calculations,while others many not
footprint assessment or climate adaptation study. require more than one page.
4.54 POTW upgradesvor retrofits that remove phosphorus for beneficial use,such as biofuel 5.0-2c Limit the information contained in the business case to only the pertinent'green'
production with algae. information needed to justify the project.
4.5-5 Application of innovative treatment technologies or systems that improve 5.0-3 A business case can simply summarize results from,and then cite,existing
environmental conditions and are consistent with the Decision Criteria for documentation—such as engineering reports,water or energy audits,results of water
environmentally innovative projects such as: system tests,etc.
4.5-5a Projects that significantly reduce or eliminate the use of chemicals in wastewater 5.1 Content of a Business Case
treatment;
4.5-5b Treatment technologies or approaches that significantly reduce the volume of y 5.1-1 Quantifiable water and/or energy savings or water loss reduction for water and energy
residuals,minimize the generation of residuals,or lower the amount of chemicals in efficiency projects should be included.
the residuals.(National Biosolids Partnership,2010;Advances in Solids Reduction 5.1-2 The cost and financial benefit of the project should be included,along with the payback
Processes at Wastewater Treatment Facilities Webinar. time period where applicable.(NOTE:Clean Water CWSRF requires energy
4.5-5b(i)Includes composting,class A and other sustainable biosolids management efficiency projects to be cost effective.)
approaches. 5.2 Items Which Strengthen Business Case,but Are Not Required
4.5-6 Educational activities and demonstration projects for water or energy efficiency. 5.2-1 Showing that the project was designed to enable equipment to operate most efficiently.
4.5-7 Projects that achieve the goals/objectives of utility asset management plans 5.2-2 Demonstrating that equipment will meet or exceed standards set by professional
(htm://www.eva.gov/safewater/smallsystems'odfs/Luide smallsystems assetmanaeem associations.
cot besturactices.ridf,http://www.epa.gov/owm/assetmwage/index.htm). 5.2-3 Including operator training or committing to utilizing existing tools such as Energy
4.5-8 Sub-surface land application of effluent and other means for groundwater recharge, Star's Portfolio Manager or CUPSS for energy efficiency projects.
such as spray irrigation and overland flow. 5.3 Example Business Cases Are Available at h"y://www.srtbusinesscros .net.
Funding Guidelines Funding Guidelines
Page 94 Page 95 /`/,'' ll
Appendix K: Loan and Grant Agreement "Final Accrued Interest"means the interest accrued beginning with the first disbursement of
funds to the recipient through such time as the loan is officially closed out and a final loan
Definitions repayment schedule is issued.
"Final Loan Amount"means all principal of and interest on the loan from the Project Start Date
"Administration Charge"means a charge established in accordance with Chapter 90.50A through the Project Completion Daze.
RCW and Chapter 173-98 WAC,to be used to pay Ecology's cost to administer the State
Revolving Fund by placing a percentage of the interest earned in an Administrative Charge "Final Loan Repayment Schedule"means the schedule of loan repayments over the term of the
Account. loan based on the Final Loan Amount.
"Administrative Requirements"means the effective edition of Ecology's Administrative "Forgivable Principal"means the portion of a loan that is not required to be paid back by the
Requirements for Recipients of Ecology Grants and Loans at the signing of this agreement. borrower.
"Annual Debt Service"for any calendar year means for any applicable bonds or loans including "General Obligation Debt"means an obligation of the recipient secured by annual ad valorem
the loan,all interest plus all principal due on such bonds or loans in such year. taxes levied by the recipient and by the full faith,credit,and resources of the recipient.
"Average Annual Debt Service"means,at the time of calculation,the sum of the Annual Debt "General Obligation Payable from Special Assessments Debt"means an obligation of the
Service for the remaining years of the loan to the last scheduled maturity of the loan divided by recipient secured by a valid general obligation of the Recipient payable from special assessments
the number of those years. to be imposed within the constitutional and statutory tax limitations provided by law without a
vote of the electors of the recipient on all of the taxable property within the boundaries of the
"Centennial Clean Water Program"means the state program funded from various state recipient.
sources.
"Gross Revenue"means all of the earnings and revenues received by the recipient from the
"Contract Documents"means the contract between the recipient and the construction maintenance and operation of the Utility and all earnings from the investment of money on
contractor for construction of the project deposit in the Loan Fund,except(i)Utility Local Improvement Districts(ULID)Assessments,
"Cunt Effective Analysis"means a comparison of the relative costtfficicncics of two or more
(ii)government grants,(iii)recipient taxes,(iv)principal proceeds of bonds and other
potential ways of solving a water quality problem as described in Chapter 173-98-730 WAC. obligations,or(v)earnings or proceeds(A)from any investments in a trust,Defeasance,or
escrow,fund created to Defense or refund Utility obligations or(B)in an obligation redemption
"Defense"or"Defeasance"means the setting aside in escrow or other special fund or account fund or account other than the Loan Fund until commingled with other earnings and revenues of
of sufficient investments and money dedicated to pay all principal of and interest on all or a the Utility or(C)held in a special account for the purpose of paying a rebate to the United States
portion of an obligation as it comes due. Government under the Internal Revenue Code.
"Effective Date"means the earliest date on which eligible costs may be incurred. "Guidelines"means the Ecology's Funding Guidelines that that correlate to the State Fiscal
Year in which the project is funded.
"Effective Interest Rate"means the total interest rate established by Ecology that includes the
Administrative Charge. "Initiation of Operation Date"means the actual date the Water Pollution Control Facility
financed with proceeds of the loan begins to operate for its intended purpose.
"Estimated Loan Amount"means the initial amount of funds loaned to the recipient.
"Loam"means the Washington State Water Pollution Control Revolving Fund Loan or
"Estimated Loan Repayment Schedule"means the schedule of loan repayments over the term Centennial Clean Water Fund(Centennial)Loan made pursuant to this loan agreement.
of the loan based on the Estimated Loan Amount.
"Loan Amount"means either an Estimated Loan Amount or a Final Loan Amount,w
"Equivalency"means projects designated by Ecology to meet the requirements for reporting applicable.
and/or tracking of compliance with certain federal requirements.
"Loan Fund"means the special fund of that time created by ordinance or resolution of the
recipient for the repayment of the principal of and interest on the loan.
Funding Guidelines Funding Guidelines
Page 96 Page 97
"Loan Security"means the mechanism by which the recipient pledges to repay the loan. "Termination Payment Date"means the date on which the recipient is required to repay to
Ecology any outstanding balance of the loan and all accrued interest.
"Loan Term"means the repayment period of the loan.
"Total Eligible Project Cost"means the sum of all costs associated with a water quality project
"Maintenance and Operation Expense"means all reasonable expenses incurred by the that have been determined to be eligible for Ecology grant or loan funding.
recipient in causing the Utility to be operated and maintained in good repay,working order,and
condition including payments to other parties,but will not include any depreciation or recipient "Total Project Cost"means the sum of all costs associated with a water quality project,
levied taxes or payments to the recipient in lien of taxes. including costs that are not eligible for Ecology grant or loan funding.
"Net Revenue"means the Gross Revenue less the Maintenance and Operation Expense. "ULID"means any utility local improvement district of the recipient created for the acquisition
or construction of additions to and extensions and betterments of the Utility.
"Principal and Interest Account"means,for a loan that constiNtcs Revenue-Secured Debt,the
account of that time created in the loan fund to be first used to repay the principal of and interest "ULID Assessments"means all assessments levied and collected in any ULID. Such
on the loan. assessments are pledged to be paid into the Loan Fund(less any prepaid assessments permitted
by law to be paid into a construction fund or account).ULID Assessments will include principal
"Project"means the project described in this agreement. installments and any interest or penalties which may be due.
"Project Completion Date"means the date specified in the agreement on which the Scope of "Utility"means the sewer system,stormwatcr system,or the combined water and sewn system
Work will be fully completed. of the recipient,the Net Revenue of which is pledged to pay and secure the loan.
"Project Schedule"means that schedule for the project specified in the agreement.
"Reserve Account"means,for a loan that constitutes Revenue-Secured Debt,the account of
that name created in the loan fund to secure the payment of the principal of and interest on the
loan.
"Revenue-Secured Debt"means an obligation of the recipient secured by a pledge of the
revenue of a utility and one not a general obligation of the recipient
"Risk-Based Determination"means an approach to sub-recipient monitoring and oversight
based on risk factors associated to a recipient or project.
"Scope of Work"means the tasks and activities constituting the project.
•
"Section 319"means the section of the Clean Water Act that provides funding to address
nonpoint sources of water pollution.
"Senior Lien Obligations"means all revenue bonds and other obligations of the recipient
outstanding on the date of execution of this loan agreement(or subsequently issued on a parity
therewith,including refunding obligations)or issued after the date of execution of this loan
agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the
claim or lien of the Ion,subject only to Maintenance and Operation Expense.
"State Water Pollution Control Revolving Fund(Revolving Fund)"means the water
pollution control revolving fund established by Chapter 90.50A.020 RC W.
"Termination Date"means the effective date of Ecology's termination of the agreement.
Funding Guideline Funding Guidelines
Poge 98 Poge 99
Appendix L: Median Household Income K« ACS Estimated MHI 2%of64 z%of 064
Pp fOmitas Count $42,982 $85964 $77.64
Mickitat County $41.694 $833.88 $69.49
The U.S.Census Bureau provides median household income(MHI)data through the American Lewis County $42,860 $857.20 $71.43
Community Survey(ACS).State and community profiles,including MHI estimates,are released Lincoln County $47,195 $943.90 $78.66
on an annual basis.MHI estimates for stales,cities,towns,and census designated places(CDP) Mason County $48.755 $975.10 $81.26
are included in the five-year data series produced by ACS.Searches of the ACS database can be Okanogan County $40,368 $807.36 $67.28
conducted at htm'UfWfindcr2 census gov/fwes/na/isf/yapes/searchmsults xhtml°refresh--o Pacific County $39.830 $796,60 $66.38
Pend Oreille County $40,587 $811,34 $67.01
MHI Surve S Pierce Count $59,204 $1,184,08 $98.67
y San Juan Count $53,376 $1.067,52 sag go
The MHI data in Table L-1 are from the ACS five-year estimates available in April 2015. Skagit County $55,925 $1.118.50 $93.21
Ecology uses the MHI data in Table LA when making hardship determinations.If a community Skamanle County $53.712 $1,074.24 $89.52
097
does not have an MHI listed in Table L-1,Ecology will use the MHI for the county where the Snohomish Count $49 231 $1,367.62 $11,06
communityis located. Spokane County $41 742 $834.84 $82.06
Stevens Count $41,742 $834.84 $69.57
If un applicant disputes the MHI estimate used by Ecology,the applicant may conduct a Thurston County $62,229 $1,244 68 $103.72
scientific survey to determine the MHI for the project area If an applicant chooses to conduct a Walla Walla
County $4t815 $931.94 $69.69
MHI survey,they must adhere to the Infrastructure Assistance Coordinating Council(IACC) What om C County $61,939 $93L94 $ns6
Income Survey Guide,and the results must be approved by Ecology.The[ACC Income Survey Whatcom County $51.939 $1,038.78 $80.57
Guide can be found at htto://-w.infrafundine.wa.gov/. Whitman County $43,506 $870.12 $72,51
Yakima County $43,508 $870.12 $72.51
Aberdeen Ot $39,126 $782.52 $65.21
Table L-1:April 2015 American Community Survey 5-Year Estimates of Median Household Aberdeen Gardens CDP $52,798 $1,055.96 $88.00
Incomes for Washington State,Counties,and Communities Acme CDP S- n/a Na
Place ACS Estimated MHI 2%of MHI 2%of MHI+12 - Addy CDP $13,760 $275.00 $22.92
Washington State $59,478 n/a n/a Ahtenum CDP $40.188 $923.30 $76.95
Adams Count 58$43,926 78.22 $73.21 Airway Heights City $37,617 $750.34 $62.53
Asoth County $43,175 $863.60 $71.96 Albion Town $42,955 $869.10 $71.59
Benton County $60,485 $1.209.70 $100.81 Alder CDP $63,357 $1.267.14 $105.60
Chelan County $51,354 $1.027.08 $85,59 Alderton CDP $63,060 $1,261.00 $105.08
Clallam Count $46,033 $920.66 $76.72 Nderwood Manor CDP $73,359 $1,407.18 $122.27
Clark County $58,225 $1,164.50 $97.04 Alger CDP $45,000 $900.00 $75.00
Columbia County $42,519 $850.38 $70.87 Algona City $56,668 $1,133.16 $94.43
Cowlitz County $47.596 $951.92 1 $79.33 AJIyo CDP $77,S63 $1,551.26 $129.27
Douglas County S51.908 $1,038.16 $88.51 Almira Town $38.760 $775.00 $64.58
Ferry County S37,571 $761.42 $62.62 Altoona CDP $33,750 $675.00 $50.25
Franklin County $554177 $1,103.54 $91.96 Amanda Park CDP $40.313 $806.2e $67.19
Garfield County $51,548 $1,030.96 $85.91 Amboy CDP $55,551 $1,111.02 $92.59
Grant County $45,949 $918.98 $76.58 Ames Lake CDP $112,604 $2,262.08 $187.67
Grays Harbor County $42,405 $848010 $70.68 Anecort"City $59,116 $1.182.32 E98.63
Island County $58,455 $1,160.10 $97,43 Anderson Island CDP $43,333 $806.66 $72.22
Jefferson County $46,320 $926.40 $77.20 Arington City $01,301 $1.226.02 $102.17
King Count 1,4811 $1,436..22 $119.69 Arlington Heights CDP $67,841 $1.356.82 $113.07
p Count $1,24826 Artndele CDP $86,861 57,737.22 5744.77
Funding Guideline Funding Guideline.,
Page 100 Page 101
Plow ACS Estimated MHI 2%of 2%of MHI-12 Place ACS Estimated MHI 2%of MHI 2%of MW+12
Ashford CDP $36,645 $732.90 $61.08 Buckley City $61,455 $1,229.10 $102.43
Asotin City $48,636 $972.72 581.06 Bucoda Town $41.750 $835.00 $69.58
Auburn City $66,483 $1.109.66 $92.47 Buena CDP $16,786 $335.72 $27.98
Bainbridge Island City $95,481 $1.909.62 $169.14 Bunk Foss CDP $97,361 $1,947.22 $162.27
Bangor Base CDP $42,277 $845.54 $70.48 Burbank CDP $75,071 $1.501.42 $125.12
Banks Lake South CDP $47,500 $950.00 $79.17 Burin City $50,805 $1,018.10 $84.68
Barberton CDP $W,892 $1.737.84 $144.82 Burley CDP $62,611 $1.252.22 $104.35
Baring CDP $32,917 $668.34 $64.86 Burlington City $44,740 $894.80 $74.67
Bameys Junction CDP $30,268 $605.36 $60.45 Camano CDP $65,601 $1,312.02 $109.34
Barstow CDP $- his We Camas City $79,154 $1,583.08 $131.92
Basin City CDP $34.167 $683.34 $56.95 Canlerwood CDP $118,909 $2,378.18 $198.18
Battle Ground City $55,807 $1.116.14 $93.DI Canyon Creek CDP $64,459 $1,289.18 $107.43
Bay Center CDP $28.047 $560.94 $46.75 Carbonado Town $61,818 $1,236.36 $103.03
Bay View CDP $104,333 $2.086.66 $173,89 Cadsborg CDP $22,683 $451.86 $37.64
Beaux Arts Village Town $158,875 $3,137.50 $281.46 Carnation City $76,118 $1,522.36 $126.86
Belfair CDP $52,558 $1.051,16 $87.60 Carson CDP $42,841 $866.82 $71.40
Ball Hill CDP $78,482 $1,569,64 $130.80 Cascade Valley CDP $48.750 $975.00 $81.25
Bellewe City $90,333 $1,806.66 $150,50 Cashmere City $45.333 $906.66 $75.56
Bellingham City $40,048 $812.96 $87.75 Castle Rock City $36.667 $733.34 $61.11
Benton City City $48,194 $983.88 $80.32 Cathcart CDP $98,674 $1,973048 $164048
Bethel CDP $71,005 $1,420.10 $118.34 Cathlamel Town $42,292 $845.84 $70.49
Blokleton CDP $53,750 $1.075.00 $89.58 C-lem CDP $96,206 $1.924.12 $160.34
Big Lake CDP $84,554 $1,691.08 $140.92 Centerville CDP $38.750 $775.00 $64.58
Bingen City $50,045 $1,000.90 $83.41 Central Park CDP $48,889 $977.78 $81.48
Birch Bay CDP $52,597 $1,051.94 $87.66 Centralia City $36.257 $725.14 $60.43
Black Diamond City $72,653 $1.453.06 $121.09 Chain Lake CDP $91,200 $1.824.00 $152,00
Bleine City $53,669 $1.073.38 $89.45 Chehalis City $35.271 $705.42 $58.79
Blyn CDP $16,817 $318.34 $28.36 Chelan City 546,923 $938.46 $78.21
Bonney Lake City 580,936 $1,618.72 $134.89 Chelan Fells CDP $18,125 $362,50 $30.21
Bothell City $74,769 $1,495.38 $124.62 Cheney City $24,767 $495.34 $41.28
Bothell East CDP $102,690 $2,053.80 $171.15 Cherry Grove CDP $96,260 $1,925.00 $160.42
Bothell West CDP $88,169 $1,723.16 $143.60 Chewelah City $30,720 $014.40 $51.20
Boulevard Park CDP $44,228 $884.66 $73.71 Chico CDP $108,750 $2.175.00 $181.25
Boyd.CDP $- n/a We Chinook CDP $16,207 $324.14 $27.01
Brady CDP $62,850 $1,257.00 $104.75 Clallam Bay CDP $9,873 $197.46 $16.46
Bremerton City $43,183 $863.66 $71.97 Clarkston City $29,764 $595.28 $49.61
Brewster City $30,957 $619.14 $51.60 Clarkston Heights-Vineland CDP $64,669 $1,291.38 $107.62
Bridgeport City $36,563 $731.26 $60.94 Clayton CDP $31,676 $633.52 $52.79
Brier City $96,307 $1,926.14 $160.51 Cie Elum City $37,660 $753.20 $62.77
Brinnon CDP $43,516 $870.32 $72.53 Clear Lake CDP(Pierce County) $58,929 $1,178.58 $98.22
Browns Point CDP $77,054 $1.541.08 $128.42 Clear Lake CDP Skagit County $69,167 $1.383.34 $115,28
Brush Prairie CDP $56,806 $1,136.12 $94.68 Clearview CDP $107.500 $2,150.00 $179.17
Bryant CDP $74,797 $1.495.94 $124.06 Cliffdell CDP $- rt/a n/a
Bryn Mawr-Skyway CDP $50,984 $1.139.68 $94.97 Clinton CDP $52,368 $1,047.30 $87.28
Funding Guidelines Funding Guidelines
Page 102 Page 103
Place -ACS Estimated MHI 2%of MHI 2%of MHI.12=: Wets ACS Estimated MHI 2%of MHI 2%of MHI+12
Clover Creek CDP $58,750 $1,175,00 $97.92 East C9ihlamet CDP $41,260 $825.00 $68.76
Clyde Hill City $207,083 $4,141.66 $345.14 East Port Orchard CDP $57,472 $1.149.44 $95,79
Cohassett Beach CDP $27,934 $558.68 $46,56 East Renton Highlands CDP $92,418 $1,848.36 $154.03
Colfax City $46,378 $927.60 $77.30 East Wenatchee City $62,641 $1,060.82 $87.57
College Place City $41,426 $828,52 $69.04 East-M CDP $92,188 $1.843.76 $153.65
Colton Town 559,464 $1.189.26 $99.11 Easton CDP $43,977 $879.54 $73.30
Colville City $33,221 $664.42 $55.37 Eatonville Town $60,313 $1,206.26 $100.52
Conoonully Town $34,000 $680.00 $56.67 Ed ewood City $73,016 $1,460.32 $121.69
Concrete Town $37,639 $752.78 $62.73 Edison CDP $51,583 $1.031.06 $85.97
Connell City $52,298 $1,046.96 $87.16 Edmonds City $72.244 $1.444.88 $120.41
Conway CDP $- We We Elbe CDP $- We We
Copalis Beach CDP 530,119 $602.38 $50.20 Electric City City $51.125 $1,022.50 $85.21
Cosmopolis City $55,100 $1,102.00 $91.83 Elk Plain CDP $67.342 $1.346.84 $112.24
Cottage Lake CDP $134,663 $2.693.26. $224.44 Ellensburg City $27,474 $549.48 $45.79
Coulee City Town $40,833 $816.66 $68.D6 Elma City 540,259 $805.18 $67.10
Coulee Dam Town $51,771 $1.035.42 $86.29 Elmer City Town $55,694 $1,113.88 $92.82
Country Homes CDP $47,039 $952.78 $79,40 Endicott Town $38,958 $779.16 $64.93
Coupeville Town $49,125 $982.50 $81.88 Enetai CDP $58,D68 $1,161.36 $96.78
Covington City $90,280 $1.805.60 $150.47 Enlist City $39,398 $787.90 $66.66
Cowiche CDP $29,127 $582.64 $48.55 Enumclaw City $58,000 $1.160.00 $96.67
Creston Town $31.094 $621.88 $51.82 Ephrata City $44,565 $891.30 $74.28
Crocker CDP $70,221 $1.404.42 $117.04 Erlande Point-Kitsa Lake CDP $55,104 $1,102.08 $91.84
Curlew CDP $46,563 $931.26 $77.61 Eschbach CDP $25,357 $607.14 $42.26
Curlew Lake CDP $27,025 $552.50 $40.04 Esperance CDP $66,541 $1,330.82 $110.90
Cusick Town $22,813 $456.26 $38.02 Everett City $47,482 $949.64 $79.14
Custer CDP $51,141 $1,022.82 $95.24 Everson City $49,531 $990.62 $82.56
Dellesporl CDP $41,250 $825.00 $68.75 Fairchild AFB CDP $42.587 $851.74 $70.98
Denville CDP $59,167 $1,183.34 $98.81 Fairfield Town $36,397 $727.94 $60.66
Damn ton Town $34.167 $683.34 $66.95 Fairwood CDP(King Count) $91.154 $1,823.08 $151.92
Dash Point CDP $93,750 $1,876.00 $150.25 Fairwood CDP(Spokane County) $52.782 $1,066.64 $87.97
Davenport City $44,808 $896.16 $74.68 Fell City CDP $76,042 $1,620.84 $126.74
Dayton City $38,405 $768.10 $64.01 Famnington Town $55,094 $1,113.88 $92.82
Deep River CDP $39,583 $791.66 $66.97 Federal Way City $55,872 $1,117.44 $93.12
Deer Park City $27,666 $661.32 $45.94 Felida CDP $90,496 $1,929.90 $160.83
Deming CDP $36,467 $729.34 $60.78 Fern Prairie CDP $81,786 $1.635.72 $130.31
Des Moines City $59.799 $1,196.98 $99.07 Ferndale City $66,579 $1,111.68 $92.63
Desert Aire CDP $49,231 $984.62 $82.05 Fife City $67.276 $1.145.50 $95.46
Disautel CDP $ n/a We Fife Heights CDP $84,375 $1,687.50 $140A3
Dixie CDP $51.250 $1,026.00 $85.42 Finlay CDP $60,667 $1,213.34 $101.11
Dollars Corner CDP $66,942 $1,138.84 $94.90 Fircrest City $60,538 $1,210.78 $100.90
Donald CDP S- n/e We Five Comers CDP $00,585 $1.211.70 $100.98
Duluth CDP $65.043 $1,300.86 $108.41 Fobes Hill CDP $67,443 $1,348.86 $112.41
DuPont City $83,021 $1,560.42 $138.37 Fords Prairie CDP $41.776 $836.52 $09.63
Duvall City $115.379 $2,307.58 $192.30 Fork.City 536,362 $727.24 $60.60
Funding Guidelines Funding Guidelines
Page 104 Page 105
Place ACS Estimated MHI 2%of MHI 2%of MHI t 12 Place ACS Estknated MHf 2%of MHI 2%of MHI 12
Fort Lewis CDP $44,592 $891.84 $74.32 Hunts Point Town $136,875 $2,737.50 $228.13
Four Lakes CDP $33,634 $670.68 $55.89 Ilwaco City $38,182 $763.64 $63.64
Fox Island CDP $93.188 $1.863.76 $155.31 Inchelium CDP $38,889 $777.78 $64.82
Frederickson CDP $69,176 $11383052 $115.29 Index Town $48,760 $976.00 $81.25
Freeland CDP $44,375 $887.60 $73.96 Indianola CDP $86,071 $1.321.42 $110,12
Friday Harbor Town $42.000 $840.00 $70.00 lone Town $60,750 $1,016.00 $84,58
Garfield Town $39.126 $782.50 $65.21 Issaquah City $86,865 $1,737.30 $144.78
Garrett CDP $44.211 $884.22 $73.69 Jamestown CDP $51.563 $1.031.26 $85.94
Geneva CDP $92.222 $1.844.44 $163.70 Junction City CDP $- We We
George City $48,844 $970.88 $81.41 Kahlotus City $35,000 $700.00 $58.33
Gig Harbor City $03.045 $1.260.90 $105.08 Kelame City $46.386 $927.72 $77.31
Glacier CDP $- Na We Kapowsin CDP $76.243 $1,604.86 $125.41
Gleed CDP $63.973 $1,079.46 $89.96 Kayak Point CDP $104,289 $2,085.78 $173.82
Gold Bar City _ $55,054 $1,101.08 $91.76 Keller CDP $28,750 $675.00 $47.92
GOldendale City $35,260 $705.20 $68.77 Kelso City $35,381 $707.62 $58.97
Gorst CDP $41,719 $834.38 $09.53 Kendall CDP $38.417 $768.34 $64.03
Graham CDP $71,762 $1,435.24 $119.60 Kenmore City $82.334 $1.646.68 $137.22
Grand Coulee City $34,688 $693.76 $57.81 Kennewick City $61,510 $1.030.20 $85.85
Grand Mound CDP $60.049 $1,200.98 $100.08 Kent City $57,553 $1,151.06 $95.92
Grandview City $39,709 $794.18 $66.18 Ketron Island CDP $- Na Na
Granger City $38,400 $768.00 $64.00 Kettle Fells City $35,163 $703.20 $68.61
Granite Falls City $63.281 $1.265.62 $105.47 Key Center CDP $67.446 $1,348.92 $112.41
Grapview CDP $61.154 $1,223.08 $101.92 Keyporl CDP $80.664 $1.613.28 $134.44
Grayland CDP $28,348 $566.96 $47.25 Kingston CDP $44.492 $889.84 $74.15
Grays River CDP $26.170 $523.52 $43.63 Kirkland City $87,480 $1,749.60 $146.80
Green Bluff CDP $95.714 $1.914.28 $159.52 Kittitss City $42,813 $856.20 $71.36
Greenwater CDP $17.045 $340.90 $28.41 Klahenie CDP $109.826 $2.196.52 $183.04
Hamilton Town $42,344 $846.88 $70.57 Klickilal CDP $23.333 $466.66 $38.89
Hanville CDP $63,917 $1,278.34 $106,53 Krupp Town $31,875 $637.50 $53.13
Harrah Town $49,432 $988.04 $82.39 La Center City $70,648 $1.412.96 $117.75
Harrington City $53.438 $1,008.76 $89.06 La Conner Town $33.194 $603.88 $55.32
Hartline Town $36.875 $737.50 $61.46 La Grande CDP $41,125 $822.50 $68.64
Hat Island CDP $- We Na Lacey City $68,836 $1.176.70 $98.06
Hatton Town $4,524 $90.48 $7.54 LaCrosse Town $31.875 $637.50 $53.13
Hazel Dell CDP $47,144 $942.88 $78.57 Lake Bosworth CDP $66,528 $1,330.66 $110.98
Herron Island CDP $- n/a Na Lake Cassidy CDP $77,009 $1.540.18 $128.36
High Bridge CDP $113,587 $2,271.74 $189.31 Lake Cavanaugh CDP $31,375 $627.50 $62.29
Hobart CDP $90,645 $1,812.90 $151.08 Lake Forest Park City $99,637 $1,992.74 $166.06
Hockinson CDP $76.417 $1,528.34 $127.38 Lake Goodwin CDP $75,452 $1,609.04 $125.75
Hogan Comer CDP $- n/a Na Lake Holm CDP $89,601 $1,792.02 $149.34
Home CDP $56,713 $1.134.26 $94.52 Lake Ketchum CDP $59.833 $1,196.66 $99.72
Hoodsport CDP $30,898 $737.96 $61.60 Lake Marcel-Stillwater CDP $114,278 $2.285.56 $190.46
Hoquiam City $32,086 $641.72 $53.48 Lake McMurray CDP $00,375 $1,207.50 $100,63
Humptulips CDP $47,000 $940.00 $78.33 Lake Morton-Berrydale CDP $90,092 $1.801.84 $150.15
Funding Guidelines Funding Guidelines
Page 106 Page 107
Place ACSEstNrated MHI 2%of MHI 2%of MHI+:12 Place ACS Estimated MHI 2%of MHI 2%of MHI+12
Lake Roesiger CDP $69,344 $1,386.88 $115.57 Maple Valley City $96,462 $1.929.24 $160.77
Lake Shore CDP $65,000 $1,300.00 $108.33 Maplewood CDP $87,972 $1,759,44 $146.62
Lake Stevens City $72.451 $1.449.02 $120.75 Marblemount CDP $90.743 $1,814.86 $151.24
Lake Sticknay CDP $51.590 $1,031.80 $85.98 Marcus Town $33,333 $660.66 $55.56
Lake Tapp,CDP $103,574 $2,071.48 $172.62 Marietta-Alderwood CDP $40.099 $801.98 $66.83
Lakeland North CDP $69,702 $1,394.04 $116.17 Markham CDP $31,833 $636.66 $53.00
Lakeland South CDP $72.420 $1.448.52 $120.71 Marrowstone CDP $51p146 $1,022.92 $B5.24
Lakeview CDP $31,591 $631182 $52.65 Martha Lake CDP $77.385 $1.547.70 $128.98
Lakewood City $43.362 $867.24 $72.27 Mar ill CDP $- Na We
Lamont Town $23,750 $476.00 $39.58 MaryWile City $65.054 $1.301.08 $108A2
Langley City $38,523 $770.46 $04.21 Mattawa City $37,965 $769.30 $63.28
Larch Way CDP $90,085 $1.801.70 $150.14 May Creek CDP $75,511 $1,510.22 $125.85
Latah Town $34.308 $686.12 $57.18 McChord AFB CDP $42,485 $849.30 $70.78
Laurier CDP $- We Na McCleary City $60,063 $1 P013.00 $84.42
Leavenworth City $34.081 $681.62 $66.80 McKenna CDP $46,758 $935,16 $77.93
Lebam CDP $51.250 $1,026.00 $85.42 McMillin CDP $91,406 $1,828,12 $152.34
Lewisville CDP $79.583 $1.591.06 $132.64 Mead CDP $61,442 $1,228.84 $102.40
Liberty Lake City $77.230 $1.544.00 $128,72 Meadow Glade CDP $74,286 $1,485.72 $123.81
Lind Town $49.792 $995.84 $82.99 Meadowdale CDP $82,407 $1.648.14 $137.36
Lochslo CDP $75,735 $1,514,70 $126.23 Medical Lake City S50,147 $1,002.94 $83.58
Lofall CDP $70,433 $1,408.66 $117.39 Medina City $183,833 $3.876.60 $308.39
Long Beach City $28,429 $568,58 $47.38 Mercer Island City $126,359 $2,527.18 $210.60
Longbranch CDP $48,057 $961.14 $80.10 Mesa City S49,063 $981.26 $81.77
Longview City $39,422 $788.44 $65.70 Metalins Falls Town $27,083 $541.00 $46.14
Longview Heights CDP $55,946 $1,118.92 $93.24 Metalin Town $55.000 $1.100.00 $91.67
Loomis CDP $39,474 $789.48 $65.79 Methow CDP $- Na Na
Loon Lake CDP $48,235 $964.70 $80.39 Midland CDP $43,120 $882.40 $71.87
Lower Elochoman CDP $50,833 $1,016,66 $84.72 Mill Creek City $87,331 $1,746.02 $145.55
Lyle CDP $37,026 $740.52 $61.71 Mill Creek East CDP $99,297 $1,985,94 $165.50
Lyman Town $47,212 $944.24 $78.69 Millwood City $49,236 $984.72 $82.06
Lynden City $56,128 $1,102S6 $91.88 Milton City $63.253 $1.265.06 $106.42
Lynnwood City $49,931 $998.62 $83.22 Mineral CDP $32,069 $641.38 $53.46
Mabton City $39,444 $788.88 $65.74 Minnehana CDP $54,698 $1.093.96 $91.16
Machias CDP $90,977 $1,819.54 $161.63 Mirrormont CDP $105,682 $2,113.04 $176.14
Malden Town $31,429 $628.58 $52.38 Moclips CDP $- rVa Na
Malo CDP $- Na n/a Monroe City $67.238 $1.344.76 $112.06
Malone CDP $44,432 $888.64 $74.05 Monroe North CDP $107,344 $2,146.88 $178.91
Malott CDP $35,625 $712.50 $59.38 Montesano City $47,367 $947.34 $78.95
Maltby CDP $103,630 $2,072.72 $172.73 Morton City $36.184 $723.68 $60.31
Manchester CDP $63,619 $1,272.38 $106.03 Moses Lake City S47,721 $954.42 $79.64
Mansfield Town $31,875 $637.60 $53.13 Moses Lake North CDP $30.578 $611.56 $50.96
Manson CDP $40,913 $818.26 $68.19 Mossyrock City $38,971 $779.42 $64.95
Maple Fells CDP $29.321 $586.42 $48.87 Mount Vernon City $48,240 $964.80 $80A0
Maple Heights-Lake Desire CDP $106,196 $2,123.92 $176.99 Mount Vista CDP $72,982 $1,459.64 $121.64
Finding Guidelines F ding Guidelines
Pagc108 Pnge109
Plsea ACS Estimated MHI 2%of MHI 2%of MHI+12 Place ACS Estimated MHI 2%of IM 2%of MHI.12
Mountlake Terrace City $59,007 $1,180.14 $98.35 Othello City $42,432 $848.64 $70.72
Moxee City $59,055 $1,181.10 $98.43 Otis Orchards-East Farms CDP $64.825 $1,096.50 $91.38
Mukilteo City $93,717 $1.874.34 $156.20 Outlook CDP $- n/a n/a
Neches Town $36,071 $721.42 $00.12 Oyehul CDP $- We n/a
Napavtne City $55,900 $1.118.00 $93,17 Pacific Beach CDP $66,346 $1,326.92 $110.68
Naselle CDP $37,917 $758.34 $63.20 Pacific City $53,438 $1,068.76 $89.06
Navy yard City CDP $45,549 $910.98 $75,92 Packwood CDP $33,438 $668.76 $55.73
Neah Bay CDP $31,771 $635.42 $52,95 Palouse City $48,158 $963.16 $80.26
Nefton CDP $57,946 $1,158.92 $96.58 Parker CDP $25.735 $614.70 $42.89
Nespelem Community CDP $27,292 S545,84 $45.49 Parkland CDP $47,769 $955.38 $79.62
Neapelem Town $36,667 $733+34 $81.11 Perkwood CDP $57,149 $1.142.98 $95.25
Newcastle City $109.798 $2,195.06 $183.00 Pasco City $63,671 $1,071.42 $89.29
Newport City $31,779 $635.68 $52.97 Pateros City $42.045 $840.90 $70.08
Nile CDP $- n/e We Pe Ell Town $39,091 $781.82 $06.16
Ni squally Indian Community CDP $03,000 $1,200.00 $105.00 Peaceful Valley CDP $40,124 $802.48 $8t1.87
Nooksack City $03,600 $1,272.00 $106.00 Picnic Point CDP $90.922 $1,818.44 $151.54
Normandy Park City $84.079 $1,693+58 $141+13 Pine Grove CDP $37,614 $752.28 E82.69
North Bend City $74.788 $1.496.76 $124.65 Point Roberts CDP $39.500 $790.00 $06.83
North Bonneville City $45.626 $912.60 $76.04 Pomeroy City $48.125 $962.50 $80.21
North Fort Lewis CDP $57.814 $1,152.28 $96.02 Port Angeles City $39,577 $791.54 $05.96
North Lynnwood CDP $60.410 $1.208.20 $100.68 Port Angeles East CDP $46,833 $936,66 $78.06
North Marysville CDP $61,563 $1,231.26 $102.61 Port Gamble Tribal Community CDP $58,421 $1,168.42 $97.37
North Omak CDP $34,688 $893.76 $67.81 Port Hadlock-Irondale CDP $31,590 $631.92 SUM
North Puyallup CDP $46,720 $934.52 $77.88 Port Ludlow CDP $68,786 $1,375+72 $114.64
North Sullen CDP $81,050 $1,621.00 $135.08 Port Orchard City $55.243 $1,104.86 $92.07
North Velm CDP $53,423 $1,068.46 $89.04 Port Townsend City $41.033 $820.06 $08.39
Northport Town $25,625 $512050 $42.71 Porter CDP M389 $727.78 $60.65
Northwest Stanwood CDP $- We rva Poulsbo City $58.975 $1,179.60 $98.29
Oak Harbor City $48.955 $979.10 $81.59 Prairie Heights CDP $80.960 $1,019.12 $134.93
Oakesdels Town $44.423 $888.46 $74.04 Prairie Ride CDP $68,160 $1,363.20 $113.60
Oakville City $41.458 $829.16 $69.10 Prescott C' $37.125 $742.60 $61.88
Ocean City CDP $24,712 $494.24 $41.19 Prosser City $61,429 $1,028.58 $85.72
Ocean Park CDP $27,667 $653.34 $46.11 Puget Island CDP $55,556 $1.111.12 $92.59
Ocean Shores City $43.972 $879.44 $73.29 Pullman City $24,734 $494.68 $41.22
Odessa Town $33,342 $666.84 $55.57 Purdy CDP $60.833 $1,216.66 $101.39
Okanogan City $33,926 $678.52 $56.54 Puyallup City $61,362 $1,227.24 $102.27
Olympia City $51.902 $11038.04 $86.50 Quests CDP $14,126 $282.60 $23.54
Omak City $29,611 $592.22 $49.35 Quilcene CDP $49,167 $983.34 $81.95
Onalaska CDP $57,700 $1,154.00 $90.17 Qui-naimelt Village CDP $90,250 $1,925.00 $160.42
Orchards CDP $60,699 $1,213.98 $101.17 Quincy City $37,041 $740.82 $61.74
Orient CDP $17,813 E356.26 S29.69 Raft Island CDP $102,917 $2,058.34 $171.63
Oroville CRY $26,538 - $630.76 $44.23 Rainier City $66,250 $1,325.00 $110.42
Orting City $71,383 E1,427.86 $118.97 Revensdals CDP $105,850 $2,117.00 $176.42
Oso CDP $34.363 $687.06 $57,26 Raymond City $31.746 $634.92 $52.91
Funding Gudelinee Funding Guidelines
Page 110 Page 111
Place ACS Estimated MHI r:2%of MHI 2%of MHI-12 Waco ACS Estimated MHI .2%of MHI 2%of MHI.12
Reardan Town $39,770 $795.40 $66.28 Skokomish CDP $29,063 $581.26 $48,44
Redmond City $96,183 $1,923.66 $160,31 Skykomish Town $33,750 $675.00 S56.25
Renton City $04.141 $1,282.82 $106.90 Snohomish City $53,038 $1,060.76 $88.40
Republic City $22.021 $440.42 $36.70 -Snoquelmis City $123.955 $2.479.10 $200.59
Richland City s69.198 $1,383.96 $115.33 Sno ualmis Peas CDP $42,404 $848,08 $70.67
Ridgefield City $86.167 $1,723.34 $143.61 Soap Lake City $22,000 $440.00 $36.67
RRzville City $37.235 $744.70 $62.06 South Send C' $30,625 $812.50 E51.04
River Road COP $46,250 $925.00 $77.08 South Cie Elum Town $53,068 $1,061.36 $88.45
RNerb-cl CDP $112,667 $2,263.34 $187.78 South Creek CDP $67.311 $1.146.22 $96.52
Rinerside Town $31.667 $633.34 $52.78 South Hill CDP $72,789 $1,455.78 $121.32
Rochester CDP $67.905 $1,168.10 $96.51 South Prairie Town $63,333 $1.266.66 $105.56
Rock Island City $42,533 $850.66 $70.89 South Wenatchee CDP $67,736 $1,354.72 $112.89
Rockford Town $48.600 $970.00 $80.83 Southworth CDP $75.993 $1.519.86 $126.66
Rockport CDP $35,417 $708.34 $59.03 Spenaway CDP $61.435 $1.228.70 $102.39
Rocky Point CDP $66.210 $1.324.20 $110.35 Spangle City $31,094 $621+88 $51.82
Ronald CDP $36.382 $727.64 $60.84 Spokane City $42,092 $841.84 $70.15
Roosevelt CDP $27.500 $550.00 $45.83 Spokane Valley City $47,897 $957.94 $79.83
Rosalie Town $39,219 $784.38 $65.37 Sprague City $40.938 $818.76 $68.23
R-burg CDP $43,333 $866.66 $72.22 Springdale Town $31,667 $633.34 $52.78
Rosedale CDP $86.719 $1.734.38 $144.53 St.John Town $29,464 $589.28 $49.11
Roslyn City $51.260 $1,025.00 $85.42 Stansberry Lake CDP $68,257 $1,365.14 $113.76
Ray City $67.679 $1.353,58 $112.80 Stanwood City $53,858 $1.077.16 $89.78
Ro eI City City $30.956 $619.12 $51.59 Starbuck Town $33,750 $075.00 $S8.25
Ruston Town $78.750 $1,575.00 $131.25 Startup CDP $44,273 $885.48 $73.79
Ryderwood CDP $32,045 $640.90 $53.41 Steilacoom Town $59,161 $1,183.22 $98.60
Salmon Creek CDP $67,339 $1,346.78 $112.23 Steploe CDP $36,058 $721.16 $60.10
Sammamish City $143,919 $2,878.38 $239.87 Stevenson City $42,102 $842,04 $70.17
Santiago CDP $- n/a n/a Sudden Valle CDP $76,131 $1,622.62 $126.89
Seleop CDP $65,089 $1.301.78 $108.48 Sultan City $60,121 $1,202.42 $100.20
Seebeck CDP $80,856 $1.617,12 $134.76 Sumas City $49,444 $988.88 $82.41
SeaTac City $46.328 $926.56 $77.21 SummRCDP $61.429 $1,228.58 $102+38
SeaWe CRY $65,277 $1,305.54 $108.80 Summit View CDP $59,801 $1.198.02 $99.07
Sedro-Woolley City $50,121 $1.002.42 $83.54 Summitm wCDP $64,655 $1.293.10 $107.76
Sekiu CDP $- We We Sumner City $50,206 $1.004.12 $83AS
Selah City $48,600 $972.00 $81.00 Sunday Lake CDP $118.664 $2,373.08 $197,76
Se uim City $40.958 $819.10 $88.26 Sunn aide City $34,698 $693.98 $57.83
Shadow Lake CDP $104,063 $2,081026 $173044 Sunn slope CDP $75,536 $1,610.72 $125.89
Shelton City $38,729 $774.58 $64.55 Suquamish CDP $56,225 $1,124.50 $93.71
Shoreline City $04.090 $1,281.92 $106.83 Swede Heaven CDP $60,288 $1.006.70 $83.81
Silvana CDP $108,779 $2,175.58 $181.30 Tacoma City $60,503 $1,010.06 $84.17
Silver Firs CDP $103,529 $2,070.58 $172.65 Taholeh CDP $28,516 $570.32 $47.63
Silverdale CDP $58,619 $1,172.38 $97.70 Tampico CDP $7256 $146+12 $12.09
Sisca Ha'hts CDP $97,440 $1,948.80 $162.40 Tan lewllde CDP E51,997 $1.039.94 $86.66
Skamokawa Valle CDP $26,375 $527.60 $43.96 Tanner CDP $140,469 $2.809.38 $234+12
Furdmg Guidelirv-r Fwding Gulddinee
Page 112 Page 113
Place ACS Estimated MHI 2%of MHI 2%of MHI 12 plea ACS Estimated MHI 2%of MHI 2%of MHI.12
Tskoa City $36,000 $720.00 $60.00 Waterville Town $41,331 $826.62 $68.89
Termo City $50,962 $1,019.04 $84.92 Wauna CDP $75,263 $1,505.06 $126.42
Terrace Heights CDP $56,913 $1,138.26 $94.86 Waverly Town $56,260 $1.125.00 $93.76
Thorp CDP $47,500 $950000 $79.17 Wenatchee City $47,944 $958.a8 $79.91
Three Lakes CDP $93,095 $1,861.90 $155.16 West Clarkston-Highland CDP $39,522 $790.44 $66.87
Tieton City S36,471 $729.42 $60.79 West Pasco CDP _$75,739 $1,514.78 $126.23
Tokelend CDP $197,875 $31067.50 $329.79 West Richland City $82.848 $1,656.96 $138.08
Toledo City $35,521 $710.42 $59.20 West Side Highway CDP $55.967 $1,119.34 $93.28
Tonasket City $21,027 $420.64 $35.05 Westport City $31.627 $032.64 $52.71
Toppenish City $29,892 $593.84 $49.49 Whidbey Island Station CDP $38,077 $701.64 $63.46
Torboy CDP $- - n/a rVa White Center CDP $43,248 $864.90 $72.08
T-hat CDP $43,750 $875.00 $72.02 While Salmon City $39,972 $799.44 $66.62
Town and Country CDP $52.236 $1.044.72 $87.08 While Sven CDP $43,125 $862.50 $71.88
Tmcyton CDP $69.286 $1,385.72 $116.48 Wilbur Town $35,742 $714.84 $59.57
Trout Lake CDP $49,583 $991.06 $82.04 Wilderness Rim CDP $83.663 $1,073.26 $139.44
Tukwila C' $43,331 $866.62 $72.22 Wilkeson Town $57,083 $1,341.06 $111.81
Tumwater City $62,356 $1.247.32 $103.94 Willaps CDP $43,500 $870.00 $72.60
Twin Lakes CDP $36,250 $725.00 $00.42 Wilson Creek Town $47,614 $952.28 $70.30
Twisp Town $29,722 S594.44 $49.64 Winlock City $39,784 $796.68 S00.31
Union CDP $82.708 $1,254.16 $104.51 Winthrop Town S42.857 $857.14 $71.43
Union Gap City $36,444 $728.88 $80.74 Wishram CDP $291043 $592.86 $49.41
Union HilMovelty Hill CDP $124.102 $2.482.04 $200.84 Wolkochst CDP S85,191 $1,703.82 $141.90
Uniontown Town $55.000 $1.100.00 $91.07 Woodinville City $96,993 $1,939.86 $101.08
University Place City $57.591 $1,151.82 $95.99 Woodland City $61,622 $lr232144 $102.70
Upper Elochoman CDP $42,025 $852.60 $71.04 Woods Crask CDP $100,530 $2,010.72 $107.66
Veder City $39,712 $794.24 S66.19 Woodwa City $146,781 r$2,915.02 $242.97
Valley CDP $27,875 $557.50 $46.46 Yecolt Town 559.922 $1.198.44 $99.87
Vancouver City $48,979 $979.58 $81.63 Yakima City $39,402 $789.24 $65.77
Vantage CDP S- n/a n/. Yarrow Point Town $183,333 $3.000.60 $305.50
Veshon CDP $72,774 $1,456.48 $121.29 Valm City $49,181 $983.62 5a1.97
Vaughn CDP $44,038 $880.70 $73.40 Zillah Cdy $68,448 $1,16a.92 S97.41
Venemborg CDP $90.085 $1,813.70 $151.14
Vedol CDP S54.375 $1.087.50 $90.63
Waitsburg City $48,077 $901.64 $80.13
Walla Walla City $40,735 $814.70 $67.89
Walla Walla East CDP $75,125 $1,502.50 $126.21
Weller CDP $61,727 $1,234.64 $102.88
Wallula CDP $- We W.
Walnut Grove CDP $54,982 $1,099.64 $01.64
Wapato City S33,854 $677.08 $50.42
Warden City $36,833 $730.00 $61.39
Warm Beach CDP $81,203 $1,024.06 $135.34
Washougal City $61,814 $1.230.28 $103.02
Waehblcrte Town $70,122 $1,402.44 $110.87
Funding Guideline.+ Funding Guidefines
Page 114 Page 115
Appendix M: Scoring Guidance Additional Futslang ltshmation Fart
This form is worth up to 15 total points as follows.
Ecology evaluates project proposals based on responses provided on eight forms of the •0-15 points:Applicant nee idenu5sd adequate matching funds.(Fun points if no match Is required.)
application.A total of 1,000 points are available.In order to obtain funding a project must Guidance
aPP P B P 1 .To receive full points the match plus landing request must equal the project calt.
receive a score of at least 600 total points,and it must receive at least 250 of the 500 possible Applicants Met will accepl loan dollars win receive fun palms
points on the Water Quality and Public Health Improvements Farm.Table M-I provides a list of •March may exceed the minimum amount required.
the forms that are scored,details on how points are awarded,and some guidance on scoring. Project Team Farm
Table M-1:Application Scoring Guidance This
br2m is worth up to e5 toted Polito as fellows.
Scope of Work-Additional Tasks Form 0-50 points'.Team members'robs and responsibilities are well defined and adequate for the scope of work.
Team members'past experience is relevant to the proposed project.Applicant has a plan In place to maintain
S-rima sufficient staffing levels to complete Me pmjecl.
This form is worth up to 75 tobl points as follows. .0.15 points The applicanldcoumenls successful padomance on other funded water quality projects,including
•0,75 points:The scope of work represents a complete and concise descnption of the project tasks and Ecology funded projects.Previously constructed projects provided the water quality benefits deaonbed In the
outcomes.Including deliverables and timelines_ project applicaeon on time and within budget
Gulden Guidance
•Scope must demonstrate an understanding of all elements necessaryto implement and complete the pmjecl Application should demonstrate the applicant a understanding of the skill-set required to successfully complete
•Maps,plans,and detailed drawings of proposed BMPs and their locations.and other documents Mal show the the project and show that the proposed team has successfully demonstrated those skills.Specific information
basibility of the pmjecl should be upoad d1 on Me'Uploads'form, such as'managed construction of 10 scirmwater projects in Washington',will scare higher than`10 ye.m
•Dallvembles should pmvide evidence that the task has been successfully completed.Examples include.reports, expenence m a P.E.".
mgraps,pictures,educational materials,meeting agendas and notes,construction documents,copies of If the project team includes staff Mat will be hired to complete tie project the application should list the skill ael
aeements,Ilsts and gaanlles d BMPs,etc. they will be seeking to hire.
Project Schedule Form Project planning and Development Fonts
Sims $corms
This fomn is worts up to 100loUd points as follows. This fb is worts up to e0 total Pointe as follows.
•0 25 ponM,The project whedub includes all bsks including pre-project administrative elements such as 0-/0 pints:Applicant used a complete and wall-dabned set of criteria to determine the value ash feasibly of
permiding,MOUs,land owner agreements,etc.,and provides sufficient h fo complete all elements the proposed pmject and Included the useful life and long-term mainbnance costs in their evaluation of the
•0-75 points:The applicant is ready to stern on the proposed scope of work and can begin drawing down funds. project and project altematives.
Gulden. 0-20 ponte:Applicant has provided documenlabon showing Mal key sbk,hokers have bean Identified and will.
•The schedule should have enough detail to show the reviewer that all tasks have been included.Applicants support the project.
should consider providing a Gantt chant for complex projects wish tasks that will nn concurrently. Guldancl
•The schedule should comelate with the scope of work. •Project omens should Include all factors that were considered by the applicant when selecting a project to
•To receive full points,tasks that most be completed pia to beginning work on the proposed scope but are not implement Chums should rafted both Me feasibility of the project and Me water quality velu,.
part of scope of work,W g,design of is road repair pmjecl that will be simultaneous with a mad sW mwaW, •Applcanl must discuss how the proposed propel and Me rejected alb u ib-,met or failed to meet in...
project) ,at be completed,and the applicant must be ready draw down funds within 10 months of Ilia cnlena.
publication of the Final Offer List. •Documentation showing stakeholder support may include minutes from public or city council meetings,or letters
Task CostalBudpst Fart of support from tribes.other local govemmenta nonyowmmental ogan inucn,homeowners associations,
umd-ma,at Larger commundies must include other relevant departments such as mainbnance,parks and
Soon., mcmation,health,pa-Mmg,etc in
This fomn is worth up to 135 total points as follows. . the sbkandder process to receive full points.
•0.60 points.The application it...m ties haw the applicant arrived at the at estimate for each task.The
process used by the applicant to develop this estimate is based on real-wodd data.
•0�85 points The cost to complete the scope of work Is reasonable when compared to similar propels in the
region
Guidance
•Applicant Shoull'show their work'and describe the general method used for cost estimation.Supporting
documentation may be included as a separate upload.
•Applicants should reference any similar project that they have completed or new been completed In their
region and explain why the cost of the proposed project is greater or less than the referenced project.
Fording Guideline. Funding Guideline
Pogo 116 Page 117
Water Q""'"eA"PuNk Health Impovemo""Form Appendix N: Quantifying Benefit for Stormwater
scorn-
This form is warty up to 500 toll p,Ima as follows. Projects
•0.135 Polnt:Project proposes d reduce or prevent pollution in a walerbody That has bean idenbned as a
Pnority by•local,state or federal agency.
•0-150 point:The proposed project area is directly connected to the water lady identified for unlmo enf and Applicants with stormwata retrofit projects seeking SFAP funding can estimate the water
,00nciem in cant as p ,ter b dy Acient technical justification b show the proposed project will reduce the pollutants d quality benefit of the project b win Section D of the document."Design Deliverables or
the water body dentifiea for improvement q tY P 1 Y 8 g f
•0.50 point'.Applicant has Identified how each task will be evaluated in Oder b determine success,noted if the Projects wish Ecologv Funding'.The document can be found at
maesu po ua e is qnbtabw or qualitabw,and dahne l a goal. htttv://www.xv.weeeov/Droersnts/wq/fundinWGmntLoanMuntDocs/Ene/ECYG=tDcliv05041
•0.100imle The project will achieve s,b,wnb,l water quality and public health benefits.
•"0 polnb.Applicant has a plan and commitments in place to fund long-term maintenance and sustam the
avatar quality benefits of this project
•0.15 p,lms How well does the applicant and the project address greenhouse gas emission educbons an
cordanca with RCW 70.235.0701
Guldance
•Responses to the questions on this form must clearly be bed b the tasks.goals,and outcomes dal'meafe l In th•
Scope of Work.
•If the project Is required by the state or a federal agency,applicant should proNde references or
documentation,Including permit conditions,Ecology orders,Court orders,or other correspondence.
•Applldants must reference aM describe all local or regional water qualify planning or regulatory d—marts that
apply so the water body targeted for impmwment including local watershed plans,TMDLS,and permits.
•Applkanta should proNde maps and canal photos to illustrate how the project area Is connected to the water
body.Nonpoint projects should Include basic topographic infonnabon to show direction of owdand Sow.
Projects primarily designed b protect or recharge groundwater should describe the sills in the project ama and
any known aquifers,wells,or areas of high groundwater.
•The work proposed must be appropriate to address the pollutants generated m the project area and should
support the goals outlined In the water quality planning documents.
•Goals should haw dear numeric co—onents(e g.,volumes or area treated,quanbty installed,people
ontacled,feat resmred.atc.I Goals that do not have a strong connection b Improvement m water quality will
not receive full pdnts.
•Plans t s-l'm water quality benefits must include an asbmab of project life cycle maintenance cos Ls and
ldentfy now thou costs win be met.
•Evaluators award full point for the greenhouse gas mi—on reductions quasbon if both the applicant and the
project address the issue.Partial paints will be awarded if either the applicant or the project addresses the
,,,us.No paints will be awarded if neither the applicant nor the project addresses the issue.
Financial Hardship Form
Scodna
This forth is worth 0 or 50 Porte as follows.
•0 point.If the applicant does not meet the cr0ena for financial hardship.
•50 point.If the applicant meets the crime for financial hardship.
Guldance
•Evaluators—ad 50 pdnts to wastewater facility construction project in communities with less than 25,000
resident when the projed cosh my rudl n sewer tees greater tlun 2%d the madfan household irmome d
the ccmmgdty.
Funding Gu(dalinu Funding Guidelines
Poge 118 Page 119
Appendix O: Sample Scope of Work for Recipient Task Coordinator:
Stormwater Facility Projects Project Administration/Management
Deliverables
This appendix is provided to assist SFAP funding applicants in developing a scope of work that Number Descri tion Due Date
is in-line with Ecology's standard scope of work for stormwacer facility grants and to streamline 1.1 Progircu,Reports
the agreement development process. 1 1.2 Recipient Closeout Report
1.3 Pro cct Outcome Summ R ort
Text from this appendix may be copied into EAGL directly.Proposed projects will not
necessarily include all tasks listed below and may have additional tasks which have not been Task Number:2 Task Cost:
included in this sample.Please note that the EAGL system will remove all special fonts and Task Title:Design Plans and Specs,Environmental Review
convert the text into plain text format. -
Task Description:
Sample Scope of Work for Stormwater Facility Projects A.The RECIPIENT will coordinate the preparation and submittal of State Environmental Policy
Act(SEPA)documentation.
Task Numbcr:I Task Cost:
B.The RECIPIENT is responsible for application of,receipt of,and compliance with all
Task Title:Project Administration/Management required local,state,tribal and federal permits,licenses,easements,or property rights
Task Description: necessary for the project.
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or C. The RECIPIENT will comply with Executive Order(05-05)cultural resources review
loan administration requirements.Responsibilities include,but are not limited requirements.To initiate cultural resources review the RECIPIENT will:
to:maintenance of project records;submittal of requests for reimbursement and 1. Submit a Department of Archaeology and Historic Preservation(DAHP)EZ-1 Form,
corresponding backup documentation;progress reports;and a recipient closeout Ecology's ECY 05-05/106 form,or a cultural resources survey or assessment
report(including photos). completed by a licensed archaeologist to ECOLOGY.All submitted materials must
B. The RECIPIENT shall maintain documentation demonstrating compliance with conform to the Washington State Standards for Cultural Resource Reporting(DAHP
applicable procurement,contracting,and interlocal agreement requirements; February 2014).
application for,receipt of,and compliance with all required permits,licenses, 2. Develop and submit an Inadvertent Discovery Plan(IDP)to ECOLOGY.The
easements,or property rights necessary for the project and submittal of required RECIPIENT will ensure that all contractors and subcontractors have a copy of the
performance items. completed IDP prior to and while working on-site.An IDP template may be found at:
C. The RECIPIENT shall manage the project.Efforts include,but arc not limited http:/Iwww.ccv.wa.mov/uroerams,fwu/fundine/GrantLoanMemtDocs/Ene/EcoloevlDP
to:conducting,coordinating,and scheduling project activities and assuring Template.doc
quality control.Every effort will be made to maintain effective communication Ground disturbing work(including geoteehnical investigations)completed prior to receiving
with the RECIPIENT's designees;ECOLOGY;all affected Imal,state,or federal written notice to proceed from ECOLOGY shall not be eligible for reimbursement.
jurisdictions,and any interested individuals or groups.The RECIPIENT shall D.The RECIPIENT will develop a project design.Projects most be designed in accordance
carry out this project in accordance with any completion dates outlined in this with the Stormwater Management Manual for Eastern Washington,Stormwater
agreement.
Management Manual for Western Washington,or equivalent manual.Project must be
Task Goal Statement:Properly managed and fully documented project that meets ECOLOGY's reviewed and accepted in writing by ECOLOGY to be eligible for reimbursement.
grant or loan administrative requirements.
E. The RECIPIENT will submit one hard copy and one digital copy of the items listed below
Task Expected Outcome:Timely and complete submittal of requests for reimbursement to ECOLOGY for acceptance.Design figures must be reduced to I Ix17 inches in size and
quarterly progress reports,and RECIPIENT closeout report.Properly maintained project must be legible.
documentation.
Funding Guidelines Funding Grudelines
Poge 120 Poge 121
1. Design Report.For a complete list of required design report elements refer to: 2.5 Responses to ECOLOGY Design Report Comments.Upload to
hitodhvww ecv wa.cov,rproerams/wa/fundineiGmntLowMarntDocs/Ene/GrantLoanM EAGL and notify ECOLOGY when upload is complete.
gmtEneRes.html 2.6 Ecology Design Report Acceptance Letter.Upload to EAGL
2. 90 Percent Design Package.At a minimum,this package most include 90 percent and notify ECOLOGY when upload is complete.
plans,specifications.engineer's opinion of cost which includes a schedule of eligible 2.7 90 percent Design Plans,Bid Specifications,and Engineer's
costs,and project construction schedule.For current bid specification inserts refer to: Estimate.Upload to EAGL and notify ECOLOGY when
http�//www ecv wa zov/programsiwo/fundingiGrantUanMgmtDms/EnwGrm[LoanM upload is complete.Submit one hard copy of 90 percent Design
gmtEneRes html Plans,Bid Specifications,and Engineer's Estimate to
ECOLOGY Engineer.
F. The RECIPIENT agrees to respond to ECOLOGY comments prior to proceeding to 90 2,8 Responses to ECOLOGY 90 percent Design Plan Comments.
percent design and/or project advertisement/bid and construction.At its discretion, Upload to EAGL and notify ECOLOGY when upload is
ECOLOGY may require the RECIPIENT to resubmit revised documents for further I complete.
ECOLOGY review prior to accepting the project design. 2.9 Ecology 90 percent Design Acceptance Letter.Upload to
G.All materials submitted to ECOLOGY for acceptance must be approved by the EAGL and notify ECOLOGY when upload is complete,
RECIPIENT prior to submittal to ECOLOGY. 2.10 List of permits acquired,and environmental review documents.
H.The RECIPIENT will submit to ECOLOGY a digital copy of the Final Bid Package - Upload to EAGL and notify ECOLOGY when upload is
including:project plans,specifications,engineer's opinion of cost which includes a complete.
schedule of eligible costs,and project construction schedule. - 2.11 Proposed Construction Schedule.Upload to EAGL and notify
ECOLOGY when upload is complete.
Task Goal Statement:The RECIPIENT will complete all design,environmental review and 2.12 Final Bid Package.Upload to EAGL and notify ECOLOGY
permitting tasks and respond to ECOLOGY comments in a timely manner. when upload is complete.
Task Expected Outcome:The project will meet the requirements set forth by the State Task Number.3 Task Cost:
Environmental Policy Act,cultural resource protection requirements,ECOLOGY water quality
facility design standards,and all other applicable federal,state and local laws and regulations. Task Title:Construction Management
Recipient Task Coordinator: Task Description:
Design Plans and Specs,Environmental Review A.The RECIPIENT will provide construction oversight and management of the project.
Deliverables B. The RECIPIENT will submit a detailed construction quality assurance plan to ECOLOGY
Number Description - Due Date before the start of construction.This plan must describe how adequate and competent
construction oversight will be performed.
2.1 Copy of SEPA determination documentation.Upload to EAGL
and notify-ECOLOGY when upload is complete. C. The RECIPIENT will conduct a pre-construction conference meeting and invite ECOLOGY
2.2 Complete DAHP EZ-I Form or Ecology's ECY 05-05/106 to attend.
form.Submit supplemental cultural resources documentation if D.The RECIPIENT will submit an updated project schedule with projected cash flow to
available.Upload to EAGL and notify ECOLOGY when ECOLOGY within 30 days of the start of construction.The project schedule will be revised
upload is complete.Cultural Resource surveys should be and/or updated whenever major changes occur and at a minimum of every three months.The
submitted directly to the ECOLOGY Project Manager and RECIPIENT will submit the updated schedule to ECOLOGY with the quarterly report.When
should not be uploaded to the EAGL system. changes in the construction schedule affect previous cash flow estimates,revised cash flow
2.3 Inadvertent Discovery Plan.Upload to EAGL and notify projections most also be submitted to ECOLOGY.
ECOLOGY when upload is complete.
2.4 Design Report.Upload to EAGL and notify ECOLOGY when E. Prior to execution,the from
EC LO will submit any eligible change orders that are a
upload is complete.Submit one hard copy of Design Report to significant deviation from ECOLO for acccptcdpayment plans and specifications in writing for
ECOLOGY Engineer. ECOLOGY review and acceptance for payment Ecology must review and accept all change
Funding Guiddl Funding Guidelines
Poge 122 Page 123
orders that impact grant eligible activities prior to implementation.All other change orders D3.3 CASHFLOW MO-DA-YEAR and notify ECOLOGY
must be reviewed by ECOLOGY for technical merit and should be submitted within 30 days when upload is complete.
after execution.Change orders are to be signed by the contractor,the engineer(if
appropriate),and the RECIPIENT prior to submittal to ECOLOGY for acceptance. 3.5 Change Order(s).Upload to EAGL and notify ECOLOGY
F. The RECIPIENT will operate and maintain the constructed facility for the design life of the when upload is complete.
facility.Additionally,the RECIPIENT will develop and submit an operations and 3.6 Copy of Facility Operation and Maintenance Plan.Upload to
maintenance plan for all slormwater treatment,flow control,and low impact development EAGL using naming convention D3.5
(LID)features.The operation and maintenance plan will describe how the RECIPIENT will OPANDMAINTENANCE MO-DA-YEAR and notify
ensure project success consistent with the design manual used.The operation and ECOLOGY when upload is complete.
maintenance plan most also address long-term activities to assure ongoing pollutant removal 3.7 Smrmwater Construction Completion Form.Upload to EAGL
conventand flow-control capability of the project in accordance with the design manual. using naming SWCONSTRUCTIONCTIONC D3.6
OMPLETIONFORM and notify
G. Upon completion of construction,the RECIPIENT will provide to ECOLOGY: I ECOLOGY when upload is complete.
1. A Stornwater Construction Completion Form signed by a professional engineer 3.8 Project Area Shapefile or ECOLOGY-Approved Equivalent.
indicating that the project was completed in accordance with the plans and Upload to EAGL and notify ECOLOGY when upload is
specifications and major change orders approved by ECOLOGY's Project Engineer complete.
and shown on the Record Drawings.The Stormwater Construction Completion Form Task Number:4 Task Cost:
can be found at:
hero'//www ecv wa.eov/prosrams/wa/funding/GrantLomMemtDoes/Eng/GrantLoan Task Title:Construction
MmttFuRes.html Task Description:
2. GIS compatible project area data in an ECOLOGY-approved format. A. The RECIPIENT will,in accordance with ECOLOGY-accepted plans and specifications,
Task Goal Statement:The RECIPIENT will oversee and manage construction,communicate complete construction of the project.The construction project will include installation of
with ECOLOGY in a timely fashion,and provide ECOLOGY with all requested project (NAME OF BMPs FROM PROJECT SHORT DESCRIPTION)to mitigate runoff from
documentation. (ACRES)of pollution generating impervious surfaces.
Task Expected Outcome:Project will be constructed on schedule and in accordance with B. Calculate and submit an equivalent new/re-development area for the completed retrofit
accepted plans projecf(s)using the methods outlined in Section D ofthe document,"Design Deliverables for
Recipient Task Coordinator: Jemjecis with Ecology Funding"
(http://www.ecv.wa.gov/proor s/wq/funding/G=tLoanMgmtDocsfEng[ECYGmtDeliv(IS
Construction Management 0415.pd or other ECOLOGY-approved method.
Delverables Task Goal Statement:Project will be constructed in accordance with ECOLOGY-accepted plans
Number Description Due Date and specifications.
3.1 Construction Quality Assoranec Plan.Upload to EAGL and Task Expected Outcome:Constructed project will provide water quality benefits including
notify ECOLOGY when upload is complete. reductions in(LIST PARAMETERS FROM SHORT PROJECT DESCRIPTION)
3.2 Prc-construction conference meeting minutes.Upload to Recipient Task Coordinator:
EAGL and notify ECOLOGY when upload is complete.
3.3 Project Schedule.Upload to EAGL using naming convention Construction
D3.2 SCHEDULE MO-DA-YEAR and notify ECOLOGY Deliverables
when upload is complete.
3.4 Revised Cash Flow Estimates when changes in construction
schedule occur.Upload to EAGL using naming convention
Funding Guideline. Funding Gvldel/nes
Poge 124 Page 125
0
Number Description Due Date
4.1 Copy of the contract documents(e.g.bid announcement,bid
award and bid tabulations).Upload to EAGL and notify
ECOLOGY when upload is complete.
4.2 Copy of signed and dated construction contract Upload to
EAGL and notify ECOLOGY when upload is complete.
4.3 Construction progress reports and photos included in quarterly
reports.
4.4 Completed equivalent new/redevelopment area determination.
Upload to EAGL and notify ECOLOGY when upload is
complete.
For other tasks,use the following format.
Task Number:5 Task Cost:
Task Title:(50 Character Limit)
Task Description:(3,500 Character Limitt
Task Goal Statement:(1,500 Character Limit)
Task Expected Outcome:(1,500 Character Limit)
Recioicm Task Coordinator:
(Task 5 Title)
Deliverables
Number Descri flop Due Date
S.l 500 Character Limit
5.2 (500 Character Limit)
5.3 500 Character Limit
Fundng Gui&ti.ea
Page 126
Sunset Terrace Regional Stormwater Facility
City of Renton
G1200544
May 5, 2015 and December 21, 2015
Final Total Project Cost: $553,049.03
Final Ecology Grant Contribution: $983,000
Project Description
The project installed 2 biorention cells within City
property bounded by Harrington Ave NE, NE 10th
Street and Sunset Lane NE in the Sunset area in
Renton, WA. The biorention cells have been
designed to integrate with a future City Park and
will provide enhanced treatment and infiltration
for 2.9 acres of pollution generating impervious
surface where no treatment existed previously.
The project excavated 4,300 CY of native soil
and installed 389 LF of 12" and 18" CPEP storm
pipe, 93 LF of DI storm pipe, 2 Type 2 and 13
Type 1 catch basins, 2,558 bioretention plants
and a permanent irrigation system. w' ;
Biorention Cell No. 2
Project Accomplishments
• 4,200 CY of native material was
excavated to construct 2 biorention
07
cells within City property bounded by
_ Harrington Ave NE, NE 1011,St and
'~ Sunset Lane NE to provide enhanced
:,. treatment for 2.9 aces of pollution
generating impervious surface.
• The bioretention cells will infiltrate
approximately 16,056 CIF of
stormwater runoff that would
otherwise discharge to the
downstream storm system.
Biorention Cell No. 1
Water Quality Improvements
Because the project is located in an urban watershed, stormwater runoff is typically composed of various
mixtures of hydrocarbons and sediment from parking lots, streets and building roofs which was previously
untreated. By providing enhanced treatment, the bioretention cells will help to improve the existing water quality
problems by removing total suspended solids (TSS), dissolved copper and dissolved zinc in Johns Creek which
ultimately discharge to Lake Washington.
The Next Step for Continued Success
To ensure the bioretention cells perform as intended, the Community Services Department will provide regularly
scheduled maintenance including annual plant, soil and mulch layer maintenance to ensure optimum infiltration,
storage and pollutant removal capabilities. Maintenance usually includes watering, sediment removal, pruning
and removing dead plant material, weed control, mulch replacement and trash and debris removal.
Lessons Learned
In general, construction went extremely well. The final construction cost of$553,049.03 was almost$100,000
under the awarded contract amount of$649,550.
Recipient Contact Information
Sunset Terrace Regional Stormwater Facility
Project Manager: Allen Quynn
Phone Number: 425-430-7247
Address: 1055 S. Grady Way s`
Renton, WA 98057
Newcastle
Project Location
Renton "° r.a,k
Municipal
Airport ' '
s
n
S r
Renton
7
+ et
gKingCounty
G:tS CF.NTFR
Date-10282015 Notes: