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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, June 17, 2024 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting.  Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE  You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message.  A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Juneteenth 2024 - June 19, 2024 4. PUBLIC HEARING a) 2023 Community Development Block Grant (CDBG) Funds & Community Development Block Grant - Coronavirus Round 3 (CDBG-CV3) Funds 5. ADMINISTRATIVE REPORT a) Administrative Report 6. AUDIENCE COMMENTS  All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow-up.  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed three minutes.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for or against any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of June 10, 2024. Council Concur b) AB - 3598 Mayor Pavone recommends confirmation of his appointments of Mr. David Bartlett and Mr. Joel G. Smith to the Senior Citizen Advisory Board with terms expiring December 31, 2026. Refer to Community Services Committee c) AB - 3602 Finance Department recommends authorization to execute the engagement letter for the Washington State Auditor's Office, in the amount of $176,000, to perform the annual audit for the fiscal year 2023. Refer to Finance Committee d) AB - 3580 Human Resources / Risk Management Department recommends approval to renew the city's Property, Crime, Pollution, and Cyber Insurance policies through Alliant Insurance Services, for the period of July 1, 2024, through July 1, 2025, in an amount up to 40% higher than the previous year's amount of $1,290,248.39 due to "hard market" conditions. Refer to Finance Committee e) AB - 3582 Parks & Recreation Department recommends adoption of a resolution authorizing the execution of an interlocal agreement with other local agencies for purpose of contracting with USDA Animal and Plant Health Inspection Service - Wildlife Services Program, in an annual amount of $2,500 through 2028, for maintenance and management of public site impacts of surplus waterfowl, especially Canada Geese, within Renton city limits. Refer to Finance Committee f) AB - 3586 Parks & Recreation Department recommends approval to reallocate the 2023 Community Development Block Grant (CDBG) funds of $35,862 from the Healthy Homes project to the Don Persson Senior Activity Center Roof Replacement project; and the unspent $10,050 of CDBG Coronavirus Round 3 (CDBG-CV3) funds from the DAWN project to the Don Persson Senior Activity Center HVAC project. Refer to Finance Committee g) AB - 3597 Police Department recommends approval of a two-year contract with Flock Safety, in an amount not to exceed $200,000, for the installation of 24 Flock Safety LPR (license plate recognition) cameras for the purpose of enhanced investigative abilities to quickly identify suspect vehicles. Refer to Finance Committee h) AB - 3604 Public Works Maintenance Services requests authorization to purchase a Caterpillar Compact Track Loader 265, in the amount of $173,341.97, utilizing Sourcewell contract #011732-CAT. Council Concur i) AB - 3605 Public Works Utility Systems Division recommends approval to execute a Memorandum of Agreement with King County to fund a Reclaimed Water Feasibility Study, at a cost of $100,000 for Renton's share, to study the use of reclaimed water for irrigation and other industrial uses instead of potable water. Refer to Utilities Committee j) AB - 3601 Public Works Utility Systems Division reports bid opening on May 23, 2024, for CAG-24-098, Burnett Ave S and Williams Ave S Storm System Improvement project, and recommends awarding the contract to the lowest responsible and responsive bidder, R. L. Alia Company, in the amount of $2,659,248.64. Council Concur 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Public Safety Committee: 1) ILA with City of Kent for Use of Gladiator Forensic Services* b) Transportation Committee: 1) Southport Drive Full Weekend Closure* c) Utilities Committee: 1) Change Order No. 12 with Laser Under Ground & Earthworks, Inc. for the Thunder Hills Sewer Interceptor Rehabilitation Project; 2) Agreement with David Evans and Associates Inc. for the Springbrook Terrace Pond Water Quality Retrofit Project 9. LEGISLATION Resolutions: a) Resolution No. 4528: ILA with Kent for Gladiator Forensic Services (See Item No. 8.a.) b) Resolution No. 4529: Temp Closure of Southport Dr (See Item No. 8.b.) Ordinance for second and final reading: c) Ordinance No. 6136: Repealing Chapter 2-22 (First Reading 6/10/2024) 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) CANCELED Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Armondo Pavone Mayor WHEREAS,we reflect on the significance of President Abraham Lincoln’s Emancipation Proclamation on January 1,1863,and recognize the endured resistance and the delayed freedom of slaves,especially in Texas,which awaited liberation until June 19,1865;and WHEREAS,we are reminded that over 156 yeats have passed since the official end of chattel slavery,yet our commitment to eradicating the remnants of discriminatory systems and ensuring justice for all remains steadfast;and ‘WHEREAS,we recall and celebrate the legacy of James Shepperson,whose courage and pursuit of education led him to Roslyn,WA,in 1888,becoming a beacon for many African Americans seeking refuge and opportunity away from the oppressive conditions of the South;and MTHEREAS,this day is an opportunity to acknowledge the invaluable contributions and achievements of African Americans within our community,both past and present,and to embrace the continuous journey toward equality;and MTHEREAS,we reiterate our commitment to building a community where everyone,regardless of race,ethnicity,or nationality,has.equal access to opportunities that foster economic, educational,and professional growth;and ‘WHEREAS,we recognize Juneteenth not only as a celebration of African American freedom and cultural heritage but as a unifying occasion where all of us can reflect,appreciate,and advance the principle of inclusivity; NO’W THEREFORE,I,Armondo Pavone,Mayor of the City of Renton,do hereby proclaim the celebration of JUNETEENTH 2024 in the City of Renton,and I invite all residents to join me in this significant observance that honors the achievements and contributions of African Americans. IN WITNESS THEREOF,I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 17th day of June,2024. PROCLAMATION Arm?Pe,Mayor City of Renton,Washington Renton City Hall,7th Floor 1055 South Grady Way,Renton,WA 98057.rentonwa.gov AGENDA ITEM #3. a) Public Hearing Proposed Reallocation of 2023 Community Development Block Grant (CDBG) Funds and CDBG-CV3 Funds June 17, 2024 AG E N D A I T E M # 4 . a ) CDBG Background •Community Development Block Grant (CDBG) funds are  federal funds from the U.S. Dept. of Housing and Urban  Development (HUD) that must serve low‐moderate  income persons. •CDBG‐Coronovirus (CV) funds were one‐time funds  received to prevent, prepare for, and respond to the  Coronavirus.  (Covid tie‐back). •Renton is part of the King County CDBG Consortium and  receives their CDBG funds from King County. •These federal funds come with many regulations and  restrictions, including environmental review, procurement  requirements, Davis Bacon wage monitoring, etc. AG E N D A I T E M # 4 . a ) Joint Renton Senior Center Roof Replacement/HVAC Project •Previously allocated 2024 CDBG funds (approx. $400,000) for Don  Persson Renton Senior Activity Center Roof Replacement. •Previously reallocated CDBG‐CV3 funds ($448,208) for Don Persson  Renton Senior Activity Center Heating, Ventilation, and Air  Conditioning (HVAC). •CDBG funds were consolidated to one project for administrative  efficiencies, reduced grant burdens, and reduced audit risk. •Project Design to start in Fall 2024/Construction in 2025.AG E N D A I T E M # 4 . a ) Reallocation of Unspent CDBG Funding •Proposing to reallocate $35,862 from 2023 Renton Healthy  Homes (Housing Repair Assistance Program) to Renton  Senior Center Roof Replacement. •Proposing to reallocate unspent CDBG‐CV3 funds of $10,050  from Domestic Abuse Women’s Network (DAWN) contract  to Renton Senior Center HVAC Project. AG E N D A I T E M # 4 . a ) Recommendations •Hold Public Hearing on Monday, June 17, 2024 to provide  opportunity for public comment on: Reallocation of 2023 Community Development Block Grant  (CDBG) funds of $35,862 from Healthy Homes project to  Renton Senior Center Roof Replacement. Reallocation of unspent DAWN Community Development  Block Grant – Coronavirus Round 3 (CDBG‐CV3) funds of  $10,050 to Renton Senior Center HVAC. •Council Action:  Item is on the Consent Agenda to Refer to  Finance Committee. AG E N D A I T E M # 4 . a ) Questions? AG E N D A I T E M # 4 . a ) Mayor’s Office Memorandum DATE: June 17, 2024 TO: Ed Prince, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • The Parks & Recreation Department has these items of interest:  The free Summer Meals Program, provided by Renton School District, starts Monday, June 24 and runs through Friday, August 16 at several City of Renton parks. Snacks, lunch, and activities are available for children from 1 year to 18 years old. For more information on site locations and hours, go to rentonwa.gov/summermeals or contact Teresa Nishi at tnishi@rentonwa.gov  Renton History Museum’s summer hours are Wednesday through Friday, 10 am to 4 pm, through August 31. The Museum is now featuring two temporary exhibits: With This Ring, on the history of marriage, and A Plate at the Potluck, on Renton’s diverse foodways, as well as their permanent exhibits on Renton's history. For more information, call 425-430-6440 or email rentonhistorymuseum@rentonwa.org.  If you’re looking to meet new people, volunteer at a community event! Register for Renton Farmers Market, Renton River Days, and other volunteer opportunities at www.rentonwa.gov/volunteer. For more information, contact Teresa Nishi, Volunteer Coordinator, at 425-430-6694 or at tnishi@rentonwa.gov. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations:  Monday, June 17 through Friday, June 21, 7:00 a.m. to 3:00 p.m. Intermittent northbound lane closure on Burnett Ave S between S 5th St and S 4th St for construction work. Questions may be directed to Rob Blackburn, 206- 379-1489. AGENDA ITEM #5. a) Ed Prince, Council President Members of Renton City Council Page 2 of 2 June 17, 2024  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE 12th St and Jefferson Ave NE for utility installation. Questions may be directed to Brad Stocco, 425-282-2373.  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Road closure on Kirkland Ave NE between NE Sunset Blvd and NE 12th St for utility installation. A detour route will be provided. Questions may be directed to Brad Stocco, 425-282-2373.  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Intermittent lane closures on Monster Rd SW at the 600 block for construction work. Questions may be directed to Tom Main, 206-999-1823.  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Intermittent lane closures on Park Ave N at N 8th St for construction work. Questions may be directed to Kip Braaten, 206-503-1746.  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Intermittent lane closures on Rainier Ave S between 2nd St and NW 3rd Pl for construction work. Questions may be directed to Joe Nerlfi, 425-757-9657  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE Sunset Blvd between NE 10th St and NE 12th St for construction work. Questions may be directed to Kip Braaten, 206-503-1746.  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and Kirkland Ave NE for construction work. Questions may be directed to Brad Stocco, 425-282-2373.  Monday, June 17 through Friday, June 21, 8:00 a.m. to 3:00 p.m. Shifting lane closures both east and west on NE Sunset Blvd between Redmond Pl NE to Union Ave NE for utility installation and frontage improvements. Questions may be directed to Brad Stocco, 425-282-2373.  Ongoing Street Closure (City of Renton Resolution No. 4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20-000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #5. a) AGENDA ITEM #7. a) AGENDA ITEM #7. a) AGENDA ITEM #7. a) AGENDA ITEM #7. a) AGENDA ITEM #7. a) AGENDA ITEM #7. a) AGENDA ITEM #7. a) Council Committee Meeting Calendar June 10, 2024 June 17, 2024 Monday 4:15 p.m. Utilities Committee, Chair Location: Council Conference Room/Videoconference 1. Change Order No. 12 with Laser Under Ground & Earthworks, Inc. for the Thunder Hills Sewer Interceptor Rehabilitation Project 2. Agreement with David Evans and Associates Inc. for the Springbrook Terrace Pond Water Quality Retrofit Project 5:00 p.m. Public Safety Committee, Chair Rivera Location: Council Conference Room/Videoconference 1. ILA with City of Kent for Use of Gladiator Forensic Services 2. Department Accreditation Update 3. Pursuit Policy Update 4. RRFA Briefing 5. Emerging Issues in Public Safety 6:15 p.m. Transportation Committee, Chair McIrvin Location: Council Conference Room/Videoconference 1. Southport Drive Full Weekend Closure CANCELED Committee of the Whole, Chair Prince 7:00 p.m. Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #7. a) AB - 3598 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: Appointments to Senior Citizen Advisory Board RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Mayor Pavone STAFF CONTACT: April Alexander, Executive Assistant EXT.: x6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Pavone appoints the following to the Senior Citizen Advisory Board: Mr. David Bartlett, term expiring 12/31/26 Mr. Joel G. Smith, term expiring 12/31/26 EXHIBITS: A. Recommendation Memo B. Application - Dave Bartlett C. Application - Joel Smith STAFF RECOMMENDATION: Confirm Mayor Pavone's appointments of Mr. David Bartlett and Mr. Joel G. Smith to the Senior Citizen Advisory Board. AGENDA ITEM #7. b) Parks &Recreation Department Memorandum DATE:May30,2024 TO:Armondo Pavone,Mayor CC:Ed VanValey,Chief Administrative Officer Jason Seth,City Clerk Jennifer Spencer,Interim Recreation Director Sean Claggett,Recreation Supervisor,Advisory Board Liaison FROM:Maryjane Van Cleave Parks,and Recreation Administrator SUBJECT:New Appointments to Renton Senior Citizen Advisory Board I,along with staff,would like to request your consideration to recommend to the City Council the appointment of the following candidates as new Renton Senior Citizen Advisory Board members. The Senior Citizen Advisory Board Interview Committee,made up of two Senior Advisory Board members and two City of Renton Senior Activity Center staff interviewed 4 candidates and are recommending filling the three vacant positions with these candidates: Position 1 -Joel G Smith has worked in the assisted senior living field for over 28 years, is a Navy Veteran and worked for the Valley Medical Center on emergency preparedness.He has a passion to give back to the community and advocate for senior health,activities,and resources to keep seniors active and safe. Position 10 -David Kline He has a master’s degree in teaching.He teaches drama and theater and wants to give back the community and continue to make a difference.He has a passion for education and wants to help keep seniors active through continuing education. Position 11 -Dave Bartlett has very strong organizational skills and has a desire to connect with the senior community of Renton.He has volunteered at a variety of food banks and has a passion to help seniors with food insecurity. Each candidate showed an eagerness to serve,a commitment to the community and are all Renton residents.If you have questions or would like mote information,please contact Sean Claggett at x6632. AGENDA ITEM #7. b) CITY OF RENTON APPLICATION FOR BOARDS /COMMISSIONS I COMMITTEES If you are interested in participating in local government by membership on any of the following city boards,commissions,or committees,please complete this application and return it to: Office of the Mayor,City of Renton,1055 S Grady Way,Renton WA 98057 OR email it to analexander@rentonwa.gov LI LI LI LI LI Special membership requirements may apply for certain boards/commissions/committees. Call 425-430-6500 for details.Your application will be given every consideration as vacancies occur. MR.•MS.LI NAME David M.Bartlett DATE613124 IF SO,SINCE WHEN? ZIP CODE CITY OF FORMER RESIDENCE — EDUCATIONAL BACKGROUND Bachelor’s degree in Civil Engineering and Bachelor’s degree in Elementary and Early Childhood Education OCCUPATION Retired ___________________________________ EMPLOYER__________ OCCUPATIONALBACKGROUND32 years as an engineer for Boeing COMMUNITY ACTIVITIES (organizations/clubs/service groups,etc.)Pres__ent of the Board of Directors for Renton Community Co-Op,member of Highlands Community Church REASON FOR APPLYING FOR THIS BOARD,COMMISSION,COMMlTTEEContrIbute_to the community that I have enjoyed being a part of CAN ATTEND DAY MEETINGS?yes CAN ATTEND NIGHT Applications will be kept on file for one year.If you have questions about serving on a board, commission,or committee,please feel free to contact the mayors office at 425-430-6500. Check the boards/commissions/committees in which you are interested: U AIRPORTADVISORYCOMMITTEE LI CIVIL SERVICE COMMISSION LI COMMUNITY PLAN ADVISORY BOARD —Benson Hill LI COMMUNITY PLAN ADVISORY BOARD —City Center LI EQUITY COMMISSION LI HOUSING AUTHORITY HUMAN SERVICES ADVISORY COMMITTEE LODGING TAX ADVISORY COMMITTEE PARKS COMMISSION PLANNING COMMISSION RENTON MUNICIPALARTS COMMISSION SENIOR ADVISORY BOARD (age 50 and older) RENTON RESIDENT? NIGHTSame EMAlL: 02/2024 AGENDA ITEM #7. b) CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:notification@civiclive.com To:April Alexander Subject:Application for Boards/Commissions/Committees 2024-04-11 08:12 AM(PST) Submission Notification Date:Thursday, April 11, 2024 8:12:12 AM Application for Boards/Commissions/Committees 2024-04-11 08:12 AM(PST) was submitted by Guest on 4/11/2024 11:12:05 AM (GMT-08:00) Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board - Benson Hill Community Plan Advisory Board - City Center Equity Commission Housing Authority* Human Services Advisory Committee* Lodging Tax Advisory Committee* Parks Commission* Planning Commission* Municipal Arts Commission* Senior Advisory Board*Senior Advisory Board* Gender Mr. Name Joel G. Smith Address:349 Anacortes Ave SE, Renton, WA - 98059 Email smith_100@hotmail.com Phone 425-890-8770 AltPhone:425-271-2947 Resident Yes ResidentSince 2000 formerresidence Newport Hills EducationBackground BA in Communication from Washington State University, Edward R. Murrow school of communication. OccupationalBackground Washington Skilled Nursing Home Administrator since 1997. United States Navy and Naval Reserve veteran, 1987 - 2004 Employer:Skyline Senior Living in Seattle, WA. CommunityActivities Member of LeadingAge in support of quality of life and care of vulnerable AGENDA ITEM #7. b) adults and seniors. Reasonforapplying I have dedicated my adult professional life to serve and better the lives of the Washington senior, vulnerable adult and underserved community. I am passionate about our senior community leading an excellent quality of life. Day Meetings Night Meetings Night Meetings To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx? objectId=20213342&contextId=9212967&returnto=submissions AGENDA ITEM #7. b) AB - 3602 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: 2023 Audit Engagement Letter with the Office of Washington State Auditor RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Ariel Llorach, Senior Finance Analyst EXT.: 6925 FISCAL IMPACT SUMMARY: Audit costs are estimated to be $176,000. There is sufficient budget available to cover these costs. SUMMARY OF ACTION: The SAO performs audits of local and state agencies in Washington, and performs an annual audit of the city as required by legislation. The annual audit scope of the city includes:  Financial statement audit – auditors provide an opinion on the city’s financial statements on whether those statements are presented fairly, in all material respects, in accordance with the applicable reporting framework.  Annual Comprehensive Financial Report letter – the letter is for the Governmental Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting (ACFR) program. Auditors perform additional procedures and provide their financial statement opinion in letter form to be included in our ACFR submission to GFOA.  Federal grant compliance audit – this audit is required by federal law when local governments spend $750,000 or more annually in federal financial assistance. The auditors provide an opinion on compliance with federal requirements that could have direct and material effect on the city’s major federal programs.  Accountability audit – auditors examine the management, use, and safeguarding of public resources to ensure there is protection from misuse and misappropriation. EXHIBITS: A. Issue Paper B. Engagement Letter STAFF RECOMMENDATION: Staff recommends authoriztion for the execution of the engagement letter for SAO to perform the annual audit for fiscal year 2023. AGENDA ITEM #7. c) Finance Department Memorandum DATE:June 24, 2024 TO:Ed Prince, Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Kari Roller, Administrator STAFF CONTACT:Ariel Llorach, Senior Finance Analyst SUBJECT:2023 Audit Engagement Letter with the Office of Washington State Auditor ISSUE Should the city execute the engagement letter with the Office of Washington State Auditor (SAO) to conduct the fiscal year 2023 audits? RECOMMENDATION Staff recommends Council authorize the execution of the engagement letter for SAO to perform the annual audit for fiscal year 2023. OVERVIEW The SAO performs audits of local and state agencies in Washington, and performs an annual audit of the city as required by legislation. The annual audit scope of the city includes: •Financial statement audit – auditors provide an opinion on the city’s financial statements on whether those statements are presented fairly, in all material respects, in accordance with the applicable reporting framework. •Annual Comprehensive Financial Report letter – the letter is for the Governmental Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting (ACFR) program. Auditors perform additional procedures and provide their financial statement opinion in letter form to be included in our ACFR submission to GFOA. •Federal grant compliance audit – this audit is required by federal law when local governments spend $750,000 or more annually in federal financial assistance. The auditors provide an opinion on compliance with federal requirements that could have direct and material effect on the city’s major federal programs. AGENDA ITEM #7. c) Addressee Name Page 2 of 3 June 12, 2024 •Accountability audit – auditors examine the management, use, and safeguarding of public resources to ensure there is protection from misuse and misappropriation. FISCAL IMPACT Audit costs are estimated to be $176,000. There is sufficient budget available to cover these costs. CONCLUSION The Office of Washington State Auditor performs annual audits on the city’s financial statements, federal compliance, and procedures for managing, using, and safeguarding public resources. The Audit Engagement Letter outlines the scope of the audit and responsibilities for each party. Staff recommend Council authorize the execution of the engagement letter for the annual audits for fiscal year 2023. AGENDA ITEM #7. c) Addressee Name Page 3 of 3 June 12, 2024 AGENDA ITEM #7. c) June 4, 2024 Mayor and City Council City of Renton 1055 South Grady Way Renton, WA 98057 We are pleased to confirm the audits to be performed by the Office of the Washington State Auditor, in accordance with the provisions of Chapter 43.09 RCW, for the City of Renton. This letter confirms the nature and limitations of the audits, as well as responsibilities of the parties and other engagement terms. Office of the Washington State Auditor Responsibilities Financial Statement Audit We will perform an audit of the comprehensive financial report and basic financial statements of the City of Renton as of and for the fiscal year ended December 31, 2023, prepared in accordance prepared in accordance with accounting principles generally accepted in the United States of America (GAAP). The objective of our audit will be to express our opinion on these financial statements. We will perform our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free from material misstatement. Since we do not review every transaction, our audit cannot be relied upon to identify every potential misstatement. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk exists that some material misstatements may not be detected, even though the audit is properly planned and performed in accordance with the standards identified above. A financial statement audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers relevant internal controls in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of internal control. Accordingly, we will express no such opinion. Although our audit is not designed to provide an opinion on the effectiveness of internal control over financial reporting, we are required to report any identified significant deficiencies and material Office of the Washington State Auditor Pat McCarthy AGENDA ITEM #7. c) weaknesses in controls. We are also required to report instances of fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that could have a direct and material effect on the accuracy of financial statements. A financial statement audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. All misstatements identified by the audit will be discussed with management. Material misstatements corrected by management and all uncorrected misstatements will be communicated at the exit conference, as required by professional auditing standards. Our responsibility is to express in a written report an opinion on the financial statements based on the results of our audit. We cannot guarantee an unmodified opinion. We may modify or disclaim an opinion on the financial statements if we are unable to complete the audit or obtain sufficient and appropriate audit evidence supporting the financial statements. If our opinion is other than unmodified, we will fully discuss the reason with you prior to issuing our report. Further, in accordance with professional standards, we may add emphasis-of-matter or other-matter paragraphs to our report to describe information that, in our judgment, is relevant to understanding the financial statements or our audit. We will also issue a written report (that does not include an opinion) on issues identified during the audit related to internal control over financial reporting and on compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The City prepares supplementary information that accompanies the financial statements, which is required by Generally Accepted Accounting Principles. We agree to perform auditing procedures on this information, with the objective of expressing an opinion as to whether it is fairly stated, in all material respects, in relation to the financial statements taken as a whole. The City also prepares other information to accompany the financial statements, which is required by accounting standards or is done at its discretion. We will perform limited procedures on this information for the purpose of identifying inconsistencies with the financial statements. However, we will not express an opinion on its fair presentation. Federal Single Audit We will also perform a federal single audit on compliance with, and report on internal control over compliance for, each major program for the fiscal year ended December 31, 2023, in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk exists that AGENDA ITEM #7. c) some material noncompliance may not be detected, even though the audit is properly planned and performed in accordance with these standards and the Uniform Guidance. In planning and performing the compliance audit, we will consider internal control over compliance in order to determine the appropriate auditing procedures necessary for opining on compliance with each major program, and for testing and reporting on internal control over compliance in accordance with Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we will express no such opinion. Although our audit is not designed to provide an opinion on the effectiveness of internal control over compliance, we are required to report any identified significant deficiencies and material weaknesses in controls. We will express an opinion as to whether the Schedule of Expenditures of Federal Awards is fairly stated, in all material respects, in relation to the financial statements taken as a whole for the fiscal year ended December 31, 2023. We estimate the federal single audit will cover four federal grant programs, which will be identified at the audit entrance conference. If additional grant programs are audited to satisfy the requirements of the Uniform Guidance, the audit budget discussed below will increase by approximately $9,000 per additional major program. Upon completion of our audit we will issue a written report containing our opinion on compliance for each major program and a written report on internal control over compliance. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, issue a disclaimer of opinion, or add an emphasis-of-matter or other-matter paragraph(s) to the report. Accountability Audit We will perform an accountability audit of compliance with applicable state laws, regulations, and policies, and of controls over the safeguarding of public resources for the fiscal year ended December 31, 2023. The audit will be conducted in accordance with provisions of RCW 43.09.260 and the Office’s audit policies, which include policies specific to these types of audits and general audit policies. Our general audit policies apply to all our engagements and incorporate the requirements of Government Auditing Standards, as applicable, on topics such as communications with auditees, independence, audit evidence and documentation, and reporting. An accountability audit involves performing procedures to obtain audit evidence about compliance and controls in areas selected for audit. In keeping with general auditing practices, we do not examine every transaction, activity, policy, internal control, or area. The areas examined and procedures selected depend on the auditor’s judgment, including the assessment of the risks of fraud, loss, abuse, or noncompliance. Upon completion of our audit, we will issue a written report describing the overall results and conclusions for the areas we examined. Data Security Our Office is committed to appropriately safeguarding the information we obtain during the course of the audit. We have entered into a data sharing agreement with the City to ensure compliance with legal requirements and Executive Directives (Executive Order 16-01, RCW 42.56 and OCIO Standard 141.10) in the handling of information considered confidential. AGENDA ITEM #7. c) Responsibilities specific to this engagement Additionally, we will: • Provide management with advanced notification if we identify issues that require further audit work and increase audit costs. •Participate in weekly progress meetings to discuss the status of the audit plans for future weeks. At those meetings, we will provide information on the departments we will work in and the audit objectives we will be addressing. • Conduct a formal entrance conference on the financial, single, and accountability audits. The entrance conference on the accountability audit may be conducted at a later date if we have not completed planning for that audit. • Conduct a formal exit conference to discuss results of the financial, single, and accountability audits.. The exit conference on the accountability audit may be conducted at a later date since our audit work may not be completed by the end of September. •Provide our financial statement opinion (ACFR letter) by June 30, 2024 provided the financial statements we receive for audit are free of significant or numerous errors and the City fulfills its requirements listed in the succeeding Client’s Responsibilities section. •Interact with staff professionally and respectfully and communicate needs and issues in a timely manner. •Provide written correspondence during the course of the audit through email to the audit liaison, Ariel Llorach, Senior Financial Analyst. • Provide advance notice when a scheduled meeting is to be cancelled. •Allow the City seven days to provide a written response to any findings. Reporting levels for audit issues Issues identified through the auditing process will be communicated as follows. Failure to appropriately address audit issues may result in escalated reporting levels. •Findings formally address issues in an audit report. Findings report significant results of the audit, such as significant deficiencies and material weaknesses in internal controls; misappropriation; and material abuse or non-compliance with laws, regulations, contracts or grant agreements. You will be given the opportunity to respond to a finding, and this response, or a synopsis of it, will be published in the audit report. Professional auditing standards define the issues we must report as findings with regard to non-compliance with a financial statement effect and internal controls over financial reporting. The Uniform Guidance defines the issues we must report as findings with regard to non-compliance and internal controls over compliance with federal grants. •Management letters communicate control deficiencies, non-compliance, misappropriation, abuse, or errors with a less-than-material effect on audit objectives. Management letters are referenced, but not included, in the audit report. •Exit items address control deficiencies, non-compliance, abuse, or errors that have an insignificant effect on audit objectives. These issues are informally communicated to management and are not referenced in the audit report. Client’s Responsibilities Management is responsible for the accuracy and completeness of information provided to the auditor and will provide the Office of the Washington State Auditor with: •Unrestricted access to people with whom the auditor wishes to speak. •All information that is requested or relevant to auditor requests. •Notification when any documents, records, files, or data contain information that is covered by confidentiality or privacy laws. AGENDA ITEM #7. c) •Adequate workspace and conditions, including interacting with auditors professionally and respectfully and promptly communicating about any issues and concerns. Moreover, our audit does not relieve management or the governing body of their responsibilities. Management’s responsibilities, with oversight from the governing body, include: •Selecting and applying appropriate administrative and accounting policies. •Establishing and maintaining effective internal controls over financial reporting, compliance, and safeguarding of public resources. •Designing and following effective controls to prevent and detect fraud, theft, and loss. •Promptly reporting to us knowledge of any fraud, allegations of fraud or suspected fraud involving management, employees or others, in accordance with RCW 43.09.185. •Ensuring compliance with laws, regulations and provisions of contracts and grant agreements. •Preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America (GAAP). •Preparing the following supplementary information: o Schedule of Expenditures of Federal Awards (including notes and noncash assistance received) that includes all expenditures from federal agencies and pass-through agencies in the form of grants, contracts, loans, loan guarantees, property, cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance in accordance with Uniform Guidance 2 CFR § 200.510 requirements. o Combining Statements in accordance with Generally Accepted Accounting Principles •Including the auditor’s report on the supplementary information in any document that both contains the supplementary information and indicates that the auditor reported on the supplementary information. •Either presenting the supplementary information with the audited financial statements or, if the supplementary information will not be presented, making the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information and auditor’s report thereon are issued. Federal Single Audits – Additional Responsibilities: •Identifying all federal awards received. •Understanding and complying with the provisions of laws, regulations, contracts, and grant agreements, including applicable program compliance requirements. •Establishing and maintaining internal control over compliance, including establishing and maintaining effective controls that provide reasonable assurance that the City administers government programs in compliance with the compliance requirements. •Evaluating and monitoring compliance with federal award requirements. •Informing us of the City’s relationships with significant vendors who are responsible for program compliance. •Submitting the reporting package and data collection form through the Federal Audit Clearinghouse. Responsibilities at the conclusion of the audit At the conclusion of our audit, the City will provide us with a letter to confirm in writing certain express and implied representations made during the course of the audit. This letter includes representations regarding legal matters. A separate letter may be needed from the City’s legal counsel. AGENDA ITEM #7. c) Management and the governing body are also responsible for following up and taking corrective action on all audit findings, including, when applicable, preparing a summary schedule of prior audit findings and a corrective action plan on the City’s own letterhead. Responsibilities specific to this engagement Additionally, the City will: •Provide our Office with documentation of the financial statement review and approval before they were submitted for audit. •Obtain a clear understanding of accounting standards applied in your financial statements and fully understand any adjusting journal entries recommended by the Office of the Washington State Auditor before approving the entries. •Revise financial statements and schedules only if agreed to in writing by our Office. •Interact with auditors professionally and respectfully and promptly communicate issues and concerns. Estimated Audit Costs and Timeline We estimate the cost of the audit work to be $176,000 plus travel costs, and other expenses, if any. Invoices for these services will be prepared and presented each month as our audit work progresses. We anticipate our reports will be published on our website www.sao.wa.gov and be available to you and the public as outlined below. These estimates are based on timely access to financial information and no significant audit reporting issues. The estimated cost and completion date may change if unforeseen issues arise or if significant audit issues are identified necessitating additional audit work. Currently we estimate an additional $3,000 per significant audit reporting issue. We will promptly notify you if this is the case. Report Date* Independent Auditor’s Report on Financial Statements June 30, 2024 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards June 30, 2024 Independent Auditor’s Report on Compliance for Each Major Program and on Internal Control over Compliance in Accordance with Uniform Guidance September 30, 2024 Independent Auditor’s Report on Accountability December 31, 2024 *Report Issuance Dates Are Estimates Only The audit documentation for this engagement, which may contain confidential or sensitive information, is the property of SAO and constitutes a public record under Chapter 42.56 RCW. Subject to applicable laws and regulations, appropriate individuals, as well as audit documentation, will be made available upon request and in a timely manner to appropriate auditors and reviewers, City’s management and governing body, and federal agencies, for purposes of a public records request, a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. The audit documentation for this engagement will be retained for a minimum of five years after the report release (publish) date in accordance with the public records retention schedule established by the Washington Secretary of State. Expected Communications During the course of the audit, we will communicate with the City’s selected audit liaison, Ariel Llorach, Senior Financial Analyst, on the audit status, any significant changes in our planned audit AGENDA ITEM #7. c) scope or schedule and preliminary results or recommendations as they are developed. The audit liaison is responsible for regularly updating management and the governing body on these matters. We may also provide direct communication of these matters to management and the governing body as needed or upon request. Please contact us if any events or concerns come to your attention of which we should be aware. We will expect the audit liaison to keep us informed of any such matters. Audit Dispute Process Please contact the Audit Manager or Assistant Director to discuss any unresolved disagreements or concerns you have during the performance of our audit. At the conclusion of the audit, we will summarize the results at the exit conference. We will also discuss any significant difficulties or disagreements encountered during the audit and their resolution. By signing and returning this letter, you acknowledge that the foregoing is in accordance with your understanding. Please contact us with any questions. We appreciate the opportunity to be of service to you and look forward to working with you and your staff. Sincerely, Ngan Kim-Hoang Nguyen, CPA, CFE, Audit Manager [Date] Office of the Washington State Auditor City Response: This letter correctly sets forth our understanding. [Date] Armondo Pavone, Mayor [Date] Kari Roller, Finance Administrator 6/4/204 AGENDA ITEM #7. c) AB - 3580 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: Renewal of City's Property, Crime, Pollution, and Cyber Insurance Policies RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Kim Gilman, Interim Administrator EXT.: X7655 FISCAL IMPACT SUMMARY: Expenditure required: $ TBD Amount budgeted: $1,475,706 If needed, a 3rd quarter budget adjustment will be done to meet the new premium amount, in the 502 insurance fund SUMMARY OF ACTION: Approval is requested for renewal of the City's Property, Crime, Pollution, and Cyber Insurance policies for the period of July 1, 2024 - July 1, 2025. These insurance premiums for the previous period totaled $1,290,248.69 (36% increase over the previous year). The City has received notice of up to a 40 percent increase for this renewal period. This year’s rate increase is driven by “hard market” conditions outside of the City’s control. To secure the best premium rates possible, the City’s lines of coverage go out to bid every year through our third- party broker, Alliant Insurance Services. Rates are determined by market conditions, insured values, and the City’s loss history. Upon approval by Council, the City will bind insurance policies through Alliant by July 1. EXHIBITS: 2024-2025 Property Insurance Proposal from Alliant STAFF RECOMMENDATION: Approve the city's property, pollution, and cyber insurance premium in the amount to be determined through Alliant Insurance Services, for the period of July 1, 2024 - July 1, 2025, and authorize the Mayor and City Clerk to sign the implementing documents when ready. AGENDA ITEM #7. d) AB - 3582 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: 2024-2028 Interlocal Agreement for Waterfowl (Canada Goose) Management Program RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks & Recreation Department STAFF CONTACT: Cailin Hunsaker, Parks & Trails Director EXT.: 6606 FISCAL IMPACT SUMMARY: For the 2024-2028 a total of $12,500, in increments of $2,500 annual fees, will be funded from the Parks & Recreation/Parks & Trails Division general funds. SUMMARY OF ACTION: Since 1993 the City of Renton (City) has coordinated with Federal wildlife agencies to manage waterfowl at City parks to reduce negative impacts on water quality, minimize resource damage and ensure safety from disease for park visitors. In a cooperative effort to continue to manage wildlife, especially Canada Geese, the US Department of Agriculture Animal and Plant Health Inspection Service – Wildlife Services Program (WS) and the City are entering into a multi-agency agreement to address communication, maintenance and management of surplus waterfowl. The purpose of the 2024-2028 Interlocal Agreement for Waterfowl (Canada Goose) Management Program (IA) is to provide joint funding for an egg addling program, potential lethal control, population monitoring, and census of mainly Canada Geese within King, Pierce and Snohomish Counties. Bellevue, Kirkland, Mountlake Terrace, Port of Seattle/Sea-Tac International Airport, Sea Tac, Woodinville, Seattle, University of Washington participate with Renton in the joint agreement. Wildlife Services will implement a program of removal, subject to the terms and conditions of a permit to be issued to them by the US Fish and Wildlife Service. EXHIBITS: A. Resolution Authorizing 2024-2028 ILA with USDA APHIS for Waterfowl Management STAFF RECOMMENDATION: Adopt the resolution that authorizes the Mayor and City Clerk to enter an Interlocal Agreement with USDA Animal and Plant Health Inspection Service – Wildlife Services Program for an annual fee of $2,500.00 for years 2024 through 2028, for a total of $12,500.00 regarding communication, maintenance, and management of public site impacts of surplus waterfowl, especially Canada Geese, within Renton city limits. AGENDA ITEM #7. e) For Your Action 2024-2028 Interlocal Agreement for Waterfowl (Canada Goose) Management Program Please Note: Final Form Ready for Your Submittal for Signature and Funding Authorization AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 2 2024 INTERLOCAL AGREEMENT FOR WATERFOWL (CANADA GOOSE) MANAGEMENT PROGRAM WHEREAS, Chapter 39.34.040 RCW (Interlocal Cooperation Act) permits local government units to make the most efficient use of their powers by enabling them to communicate and cooperate with other localities on a basis of mutual advantage and thereby to provide services in a manner pursuant to forms of government organization that will accord best with recreational, park and natural resources and other factors influencing the needs and development of local communities and WHEREAS, the various agencies, cities, counties, Washington State and agencies of the Federal Government listed in Exhibit A - Page 6 of this Agreement, desire to manage waterfowl, especially Canada Geese; and WHEREAS, all parties require assistance from the Wildlife Services Program of the U.S. Department of Agriculture, to reduce negative impacts on water quality, minimize resource damage, ensure safety from disease for park visitors, and enhance other property managed; and WHEREAS, yearly surveys by Wildlife Services indicates a stable to slightly decreasing population trend for Canada geese in Lake Washington from the previous 10 years, expanding smaller groups of geese in surrounding areas and along Puget Sound, earlier pairing and nesting activity and a larger surplus of other waterfowl species in the Seattle area; and WHEREAS, this program will be an ongoing resource management activity attempting to maintain a manageable number of birds on a year-to-year basis; and NOW, THEREFORE, in consideration of the covenants herein, it is mutually agreed as follows: SECTION I - PURPOSE The purpose of this Agreement is to provide joint funding for an egg addling program, lethal control, population monitoring and census; mainly of Canada Geese, within King, Pierce, and Snohomish Counties. This program will assist each party in communicating, maintaining, and managing public and selected and approved private site impacts of surplus waterfowl. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 3 SECTION II - SCOPE OF PROGRAM Wildlife Services (WS) will receive funds from each participating member for the continuation of an egg addling program, lethal control and evaluation during spring and summer 2024-2028. Using best management practices WS will carry out an egg addling program, seeking as many accessible nesting areas as possible and will make every effort to minimize damage to the surrounding environment. To request lethal control, WMC members must contact the WS District Supervisor or Assistant District Supervisor at 360-337-2778. WS will work with the member agency to determine if removal is warranted and if the location is suitable for removal operations. With the assistance of Wildlife Services, the WMC members will continue a yearly program to increase monitoring activities that will enhance our location and access of nests on public and private land and to facilitate expanded egg addling program, including advertisement of an addling and nesting location hotline number for the general public and others, posters and webpage advertising and other activities to keep the public well informed of the Waterfowl Management Program. WS will also implement a program of "lethal control" as requested by the Waterfowl Management Committee, subject to the terms and conditions of a permit to be issued by the U.S. Fish and Wildlife Service. This will be done on a case by case basis in situations where an over population of Canada geese may result in an impact on human health and safety, such as potable water contamination, bird aircraft strikes, disease transmission or other situations as determined by WMC members. WS will provide an annual report to the members of the WMC which will include information regarding egg addling, the general location of nests and number of eggs addled, number of geese removed, difficulties encountered and whatever other information would be valuable to the WMC. 2024 will be the 31st year of an egg addling program and the 23rd year utilizing "lethal control". All methods and tools utilized to accomplish addling and "lethal control" activities in 2019 will again be used in 2024. WS will conduct a standardized monthly goose population survey of selected area parks and will annually conduct up to six goose surveys of Lake Washington by boat. As in previous years, census counts will be expanded using staff from local agencies and participants at times and places to be specified. Survey results will be presented annually to the WMC. Where possible, community outreach and educational programs such as ‘don’t feed wildlife’ and interpretive signage will be initiated to inform the public about urban Canada AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 4 Geese, the associated problems, and the efforts of this committee at addressing those problems. SECTION III - RESPONSIBILITIES Each party, represented on the Waterfowl Management Committee, as shown on Exhibit "A", and incorporated by reference herein, will share in the ongoing review of the programs carried out by WS. Each party agrees that if necessary, an Oversight Committee will be appointed to monitor and report back to the general committee on a regular basis. Three members of the Committee will make up the Oversight Committee chaired by the Seattle Parks and Recreation representative. SECTION IV - COMPENSATION The total cost of the 2024 waterfowl management program shall not exceed twenty three thousand seven hundred dollars ($23,700.00). Each party shall contribute to the financial costs of the program. The costs are shared between the agencies. Individual costs per agency may vary year-to-year and are based upon the total number of agencies actively participating in the program and receiving services. Table 1 shows the 2024 minimum and maximum costs for each agency. SECTION V - TERM AND EXTENSION The Term of this Agreement is from January 1, 2024 to December 31, 2028. This Agreement may be extended in time, scope or funding by mutual written consent from all parties referenced herein. SECTION VI - TERMINATION This agreement may be unilaterally terminated by any of the parties referenced herein or Wildlife Services upon presentation of written notice to the Oversight Committee at least 30 days in advance of the severance date shown in Section V. Should termination of this agreement occur without completion of the egg addling, each party shall pay only its’ pro rata share of any expenses incurred under the agreement at the date of the termination, and each party shall receive copies of all products resulting from the addling activities up to the time of the termination. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 5 SECTION VII - DELIVERABLE Using best management practices Wildlife Services will carry out an egg addling program, seeking as many accessible nesting areas as possible and will make every effort to minimize damage to the surrounding environment. Field conditions or changing conditions may increase or decrease the number of eggs addled from previous years’ totals. Eggs will be coated with vegetable oil on dates to be determined by USDA-Wildlife Services. Lethal control will be implemented as requested and the total numbers are established by the U.S. Fish and Wildlife Service Permit. Participants will receive a report on the number of eggs addled and geese euthanized in 2024. SECTION VIII - FILING As provided by RCW 39.34.040, this agreement shall be filed prior to its entry and force with the City or County Clerks of the participating parties, the County Auditor and the Secretary of State, and, if found to be necessary, with the State Office of Community Affairs as provided by RCW 39.34.120. SECTION IX - LIABILITY Each party to this agreement shall be responsible for damage to person or property resulting from the negligence on the part of itself, its employees, its agents or its officers. No party assumes any responsibility to another party for the consequences of any act or omission of any person, firm, or corporation not at party to this agreement. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 6 EXHIBIT A 2024 WATERFOWL MANAGEMENT COMMITTEE PARTICIPANTS City of Bellevue…………………………………………………………………………Andy Heider City of Kirkland……………………………………………………………………......Jason Filan City of Mountlake Terrace………………………………………………………Ken Courtmanch Port of Seattle – Seattle-Tacoma International Airport………………………………David Crowner City of Renton……………………………………………………………………Cailin Hunsaker City of SeaTac……………………………………………………………………Mike Fitzpatrick City of Woodinville ……………………………………………………………...Amy Ensminger Seattle of Parks and Recreation……………………………................................... Bridget Kelsh University of Washington………………………………………………………Rodney Worden U.S.D.A. Wildlife Services…..……………………………...………………… Mike Linnell AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 7 TABLE I PARTICIPATING AGENCIES CONTRIBUTIONS MAXIMUM (Total 10 agencies) Seattle Parks and Recreation $3,700.00 All other agencies $2,500.00 All checks will be made payable to the USDA-APHIS-WS, earmarked for the Wildlife Services and sent to the following addresses, or we can invoice the charge which can be paid by credit card Mr. Mike Linnell State Director -Wildlife Services Program U.S. Department of Agriculture 720 O'Leary Street Northwest Olympia, Washington 98502 (360) 753-9884 In case of procedural questions regarding this project, please contact: Michelle Rodriguez, Supervisory Budget Analyst Wildlife Services Program (360) 753-9884 FAX: 753-9466 For questions regarding implementation of control measures and census, please contact: Brook Zscheile District Supervisor U.S. Department of Agriculture 10265 Central Valley Rd NW Poulsbo, WA 98370 360-337-2778 SECTION X. - SEVERABILITY If any section of this agreement is adjudicated to be invalid, such action shall not affect the validity of any section so adjudged. This agreement shall be executed on behalf of each party by its authorized representative. It shall be deemed adopted upon the date of execution by the last so authorized representative. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 8 This agreement is approved and entered into by the undersigned county and local government units, university and other private parties. City of Bellevue By: _______________________________________ Michael Shiosaki, Director of Parks and Community Services Date:_____________ Port of Seattle – Seattle-Tacoma International Airport By:____________________________________ Lance Lyttle, Airport Director Date: _______________ City of Kirkland By: ___________________________________ Jason Filan, Parks Manager Date: _____________ Seattle Department of Parks and Recreation By: ____________________________________ Anthony-Paul Diaz, Superintendent Date: ___________ City of Mountlake Terrace By: ___________________________________ Jeff Niten, City Manager Date: _____________ City of SeaTac By:____________________________________ Mike Fitzpatrick, Parks Projects & Operations Manager Date:____________ City of Renton By: __________________________________ Armondo Pavone, Mayor Date: __________ University of Washington By: ____________________________________ Rodney Worden Director of Facilities Maintenance & Construction Date: ____________ City of Woodinville By: ___________________________________ Brandon Buchanan , City Manager_ Date: ___________ AGENDA ITEM #7. e) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITIES OF BELLEVUE, KIRKLAND, MOUNTLAKE TERRACE, SEATAC, AND WOODINVILLE, WITH THE SEATTLE DEPARTMENT OF PARKS AND RECREATION, THE PORT OF SEATTLE, THE UNIVERSITY OF WASHINGTON, AND WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE FOR THE PURPOSE OF MANAGING SURPLUS WATERFOWL, ESPECIALLY CANADA GEESE, ENTITLED “2024-2028 INTERLOCAL AGREEMENT FOR WATERFOWL (CANADA GOOSE) MANAGEMENT PROGRAM.” WHEREAS, the City of Renton (the “City”) and the Cities of Bellevue, Kirkland, Mountlake Terrace, SeaTac, and Woodinville, the Seattle Department of Parks and Recreation, the Port of Seattle, the University of Washington, and the United States Department of Agriculture (collectively referred to as the "Parties") are authorized, pursuant to RCW Chapter 39.34, the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement; and WHEREAS, the City desires to manage waterfowl, especially Canada Geese; and WHEREAS, the City requires assistance from the Wildlife Services Program of the United States Department of Agriculture to reduce negative impacts on water quality, minimize resource damage, ensure safety from disease for park visitors, and enhance other managed property; and WHEREAS, the City desires to enter into an interlocal agreement with the Parties to provide joint funding for an egg addling program, lethal control, population monitoring and census, mainly of Canada Geese, within King, Pierce, and Snohomish Counties; and WHEREAS, the program will assist the City in communicating, maintaining, and managing public and selected and approved private site impacts of surplus waterfowl; AGENDA ITEM #7. e) RESOLUTION NO. _______ 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with the Parties regarding a waterfowl (Canada geese) management program entitled “2024-2028 Interlocal Agreement for Waterfowl (Canada Goose) Management Program,” attached hereto as Exhibit “A” and incorporated by this reference. PASSED BY THE CITY COUNCIL the day of , 2024. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2024. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES- P&R:24RES014:05/29/2024 AGENDA ITEM #7. e) RESOLUTION NO. _______ 3 EXHIBIT “A” 2024-2028 INTERLOCAL AGREEMENT FOR WATERFOWL (CANADA GOOSE) MANAGEMENT PROGRAM AGENDA ITEM #7. e) For Your Action 2024-2028 Interlocal Agreement for Waterfowl (Canada Goose) Management Program Please Note: Final Form Ready for Your Submittal for Signature and Funding Authorization AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 2 2024 INTERLOCAL AGREEMENT FOR WATERFOWL (CANADA GOOSE) MANAGEMENT PROGRAM WHEREAS, Chapter 39.34.040 RCW (Interlocal Cooperation Act) permits local government units to make the most efficient use of their powers by enabling them to communicate and cooperate with other localities on a basis of mutual advantage and thereby to provide services in a manner pursuant to forms of government organization that will accord best with recreational, park and natural resources and other factors influencing the needs and development of local communities and WHEREAS, the various agencies, cities, counties, Washington State and agencies of the Federal Government listed in Exhibit A - Page 6 of this Agreement, desire to manage waterfowl, especially Canada Geese; and WHEREAS, all parties require assistance from the Wildlife Services Program of the U.S. Department of Agriculture, to reduce negative impacts on water quality, minimize resource damage, ensure safety from disease for park visitors, and enhance other property managed; and WHEREAS, yearly surveys by Wildlife Services indicates a stable to slightly decreasing population trend for Canada geese in Lake Washington from the previous 10 years, expanding smaller groups of geese in surrounding areas and along Puget Sound, earlier pairing and nesting activity and a larger surplus of other waterfowl species in the Seattle area; and WHEREAS, this program will be an ongoing resource management activity attempting to maintain a manageable number of birds on a year-to-year basis; and NOW, THEREFORE, in consideration of the covenants herein, it is mutually agreed as follows: SECTION I - PURPOSE The purpose of this Agreement is to provide joint funding for an egg addling program, lethal control, population monitoring and census; mainly of Canada Geese, within King, Pierce, and Snohomish Counties. This program will assist each party in communicating, maintaining, and managing public and selected and approved private site impacts of surplus waterfowl. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 3 SECTION II - SCOPE OF PROGRAM Wildlife Services (WS) will receive funds from each participating member for the continuation of an egg addling program, lethal control and evaluation during spring and summer 2024-2028. Using best management practices WS will carry out an egg addling program, seeking as many accessible nesting areas as possible and will make every effort to minimize damage to the surrounding environment. To request lethal control, WMC members must contact the WS District Supervisor or Assistant District Supervisor at 360-337-2778. WS will work with the member agency to determine if removal is warranted and if the location is suitable for removal operations. With the assistance of Wildlife Services, the WMC members will continue a yearly program to increase monitoring activities that will enhance our location and access of nests on public and private land and to facilitate expanded egg addling program, including advertisement of an addling and nesting location hotline number for the general public and others, posters and webpage advertising and other activities to keep the public well informed of the Waterfowl Management Program. WS will also implement a program of "lethal control" as requested by the Waterfowl Management Committee, subject to the terms and conditions of a permit to be issued by the U.S. Fish and Wildlife Service. This will be done on a case by case basis in situations where an over population of Canada geese may result in an impact on human health and safety, such as potable water contamination, bird aircraft strikes, disease transmission or other situations as determined by WMC members. WS will provide an annual report to the members of the WMC which will include information regarding egg addling, the general location of nests and number of eggs addled, number of geese removed, difficulties encountered and whatever other information would be valuable to the WMC. 2024 will be the 31st year of an egg addling program and the 23rd year utilizing "lethal control". All methods and tools utilized to accomplish addling and "lethal control" activities in 2019 will again be used in 2024. WS will conduct a standardized monthly goose population survey of selected area parks and will annually conduct up to six goose surveys of Lake Washington by boat. As in previous years, census counts will be expanded using staff from local agencies and participants at times and places to be specified. Survey results will be presented annually to the WMC. Where possible, community outreach and educational programs such as ‘don’t feed wildlife’ and interpretive signage will be initiated to inform the public about urban Canada AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 4 Geese, the associated problems, and the efforts of this committee at addressing those problems. SECTION III - RESPONSIBILITIES Each party, represented on the Waterfowl Management Committee, as shown on Exhibit "A", and incorporated by reference herein, will share in the ongoing review of the programs carried out by WS. Each party agrees that if necessary, an Oversight Committee will be appointed to monitor and report back to the general committee on a regular basis. Three members of the Committee will make up the Oversight Committee chaired by the Seattle Parks and Recreation representative. SECTION IV - COMPENSATION The total cost of the 2024 waterfowl management program shall not exceed twenty three thousand seven hundred dollars ($23,700.00). Each party shall contribute to the financial costs of the program. The costs are shared between the agencies. Individual costs per agency may vary year-to-year and are based upon the total number of agencies actively participating in the program and receiving services. Table 1 shows the 2024 minimum and maximum costs for each agency. SECTION V - TERM AND EXTENSION The Term of this Agreement is from January 1, 2024 to December 31, 2028. This Agreement may be extended in time, scope or funding by mutual written consent from all parties referenced herein. SECTION VI - TERMINATION This agreement may be unilaterally terminated by any of the parties referenced herein or Wildlife Services upon presentation of written notice to the Oversight Committee at least 30 days in advance of the severance date shown in Section V. Should termination of this agreement occur without completion of the egg addling, each party shall pay only its’ pro rata share of any expenses incurred under the agreement at the date of the termination, and each party shall receive copies of all products resulting from the addling activities up to the time of the termination. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 5 SECTION VII - DELIVERABLE Using best management practices Wildlife Services will carry out an egg addling program, seeking as many accessible nesting areas as possible and will make every effort to minimize damage to the surrounding environment. Field conditions or changing conditions may increase or decrease the number of eggs addled from previous years’ totals. Eggs will be coated with vegetable oil on dates to be determined by USDA-Wildlife Services. Lethal control will be implemented as requested and the total numbers are established by the U.S. Fish and Wildlife Service Permit. Participants will receive a report on the number of eggs addled and geese euthanized in 2024. SECTION VIII - FILING As provided by RCW 39.34.040, this agreement shall be filed prior to its entry and force with the City or County Clerks of the participating parties, the County Auditor and the Secretary of State, and, if found to be necessary, with the State Office of Community Affairs as provided by RCW 39.34.120. SECTION IX - LIABILITY Each party to this agreement shall be responsible for damage to person or property resulting from the negligence on the part of itself, its employees, its agents or its officers. No party assumes any responsibility to another party for the consequences of any act or omission of any person, firm, or corporation not at party to this agreement. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 6 EXHIBIT A 2024 WATERFOWL MANAGEMENT COMMITTEE PARTICIPANTS City of Bellevue…………………………………………………………………………Andy Heider City of Kirkland……………………………………………………………………......Jason Filan City of Mountlake Terrace………………………………………………………Ken Courtmanch Port of Seattle – Seattle-Tacoma International Airport………………………………David Crowner City of Renton……………………………………………………………………Cailin Hunsaker City of SeaTac……………………………………………………………………Mike Fitzpatrick City of Woodinville ……………………………………………………………...Amy Ensminger Seattle of Parks and Recreation……………………………................................... Bridget Kelsh University of Washington………………………………………………………Rodney Worden U.S.D.A. Wildlife Services…..……………………………...………………… Mike Linnell AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 7 TABLE I PARTICIPATING AGENCIES CONTRIBUTIONS MAXIMUM (Total 10 agencies) Seattle Parks and Recreation $3,700.00 All other agencies $2,500.00 All checks will be made payable to the USDA-APHIS-WS, earmarked for the Wildlife Services and sent to the following addresses, or we can invoice the charge which can be paid by credit card Mr. Mike Linnell State Director -Wildlife Services Program U.S. Department of Agriculture 720 O'Leary Street Northwest Olympia, Washington 98502 (360) 753-9884 In case of procedural questions regarding this project, please contact: Michelle Rodriguez, Supervisory Budget Analyst Wildlife Services Program (360) 753-9884 FAX: 753-9466 For questions regarding implementation of control measures and census, please contact: Brook Zscheile District Supervisor U.S. Department of Agriculture 10265 Central Valley Rd NW Poulsbo, WA 98370 360-337-2778 SECTION X. - SEVERABILITY If any section of this agreement is adjudicated to be invalid, such action shall not affect the validity of any section so adjudged. This agreement shall be executed on behalf of each party by its authorized representative. It shall be deemed adopted upon the date of execution by the last so authorized representative. AGENDA ITEM #7. e) n:staffosp\dh\waterfwl\agreemnt\Inter2019 8 This agreement is approved and entered into by the undersigned county and local government units, university and other private parties. City of Bellevue By: _______________________________________ Michael Shiosaki, Director of Parks and Community Services Date:_____________ Port of Seattle – Seattle-Tacoma International Airport By:____________________________________ Lance Lyttle, Airport Director Date: _______________ City of Kirkland By: ___________________________________ Jason Filan, Parks Manager Date: _____________ Seattle Department of Parks and Recreation By: ____________________________________ Anthony-Paul Diaz, Superintendent Date: ___________ City of Mountlake Terrace By: ___________________________________ Jeff Niten, City Manager Date: _____________ City of SeaTac By:____________________________________ Mike Fitzpatrick, Parks Projects & Operations Manager Date:____________ City of Renton By: __________________________________ Armondo Pavone, Mayor Date: __________ University of Washington By: ____________________________________ Rodney Worden Director of Facilities Maintenance & Construction Date: ____________ City of Woodinville By: ___________________________________ Brandon Buchanan , City Manager_ Date: ___________ AGENDA ITEM #7. e) AB - 3586 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: Proposed Reallocation of 2023 Community Development Block Grant (CDBG) Funds and Community Development Block Grant - Coronavirus Round 3 (CDBG-CV3) Funds RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks & Recreation Department STAFF CONTACT: Lori Fleming, Human Services Coordinator EXT.: x6655 FISCAL IMPACT SUMMARY: Reallocation of 2023 CDBG funds for the Healthy Homes (Renton Housing Repair Assistance Program) and unspent CDBG-CV3 funds to the Renton Senior Center HVAC/Roof Project will result in no fiscal impact to the city. SUMMARY OF ACTION: The City of Renton receives federal Community Development Block Grant (CDBG) funds annually and received additional one-time CDBG-Coronavirus (CV) funding. These funds must serve low-moderate income Renton residents and follow federal regulations. The CDBG-CV funding must be used to prevent, prepare for, or respond to the coronavirus. FY2024 CDBG funding of approximately $400,000 and other unspent CDBG-CV3 funding of $448,208 has been previously allocated to the joint Roof Replacement and Heating, Ventilation, Air Conditioning (HVAC) project at the Don Persson Renton Senior Activity Center at 211 Burnett Ave N, Renton, Washington 98057. The 2023 CDBG funding of $35,862 for the Healthy Homes (Renton Housing Repair Assistance Program) is proposed to be reallocated to the Renton Senior Center Roof Replacement. The unspent $10,050 in CDBG- CV3 funds from the Domestic Abuse Women's Network (DAWN) contract is proposed to be reallocated to the Renton Senior Center HVAC improvements. Consolidating the CDBG and CDBG-CV3 funding into one joint project results in administrative efficiencies, less federal requirements burden, and reduced audit risk. A required Public Hearing to receive comments of these proposed allocations is scheduled for June 17, 2024. EXHIBITS: STAFF RECOMMENDATION: Approve the reallocation of 2023 Community Development Block Grant funds of $35,862 from the Healthy Homes project to the Don Persson Senior Activity Center Roof Replacement project and the unspent $10,050 CDBG-CV3 funds from DAWN to the Renton Senior Center HVAC project, and authorize the Mayor and City Clerk to execute the grant agreements subject to approval as to legal form. AGENDA ITEM #7. f) AB - 3597 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: Community Public Safety Cameras Contract RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Chandler Swain, Commander EXT.: 7573 FISCAL IMPACT SUMMARY: The contract agreement between the Renton Police Department and Flock Safety will be a two-year contract, effective from the date of signing. Approximate year 1 costs will be $96,050 and year 2: $86,000. Total costs will not exceed $200,000 for this contract. Funding for the contract will come from the State Seizure Fund. The Seizure Fund may be used for costs associated with (to expand and improve) narcotics investigations but does not have to be exclusively for that purpose. The fund cannot be used to supplant an already budgeted item. SUMMARY OF ACTION: The Renton Police Department agreement with Flock Safety will have associated contract costs not to exceed $200,000 for the 2-year contract. The project will consist of installing approximately 24 Flock Safety LPR (license plate recognition) cameras in predetermined locations throughout the city designed to support police operations and investigations. This project is a response to spikes in crime, especially violent crime, in the Renton community. Flock cameras are a new technology that will enhance investigative abilities to quickly identify suspect vehicles and follow up leads of potential suspects. The police department will utilize the technology to help address that crime in the community. The LPR cameras can capture and process up to 30,000 vehicles per day and utilize Vehicle Fingerprint Technology. This technology includes effective searching mechanisms to turn digital images into investigative leads. The program also has an audit function, allowing the police department to review how it is being used by employees. Flock cameras provide objective evidence and use machine learning to detect and deliver unbiased investigative leads to law enforcement. Flock Safety boasts that communities have reported crime reductions of up to 70 percent. Flock cameras will be installed at major intersections and arterials and data stored by Flock in a cloud-based system. Flock cameras use infrared technology are solar-powered (with rechargeable battery backup), infrastructure-free cameras that can identify and categorize the details of vehicles that pass by. They take pictures of the back of vehicles to capture the license plate and collect and store vehicle make, vehicle type, color, license plate (full, partial, or missing), state of the plate, and unique features, including damage and after-market alterations. Then, if there is an incident, the Flock administrator can pull the footage and share with law enforcement including alerting police automatically when a stolen vehicle or known suspect vehicle is scanned. Other automated real-time alerts are based on custom Hot Lists, NCIC wanted lists, AMBER alerts, Silver alerts, Vehicle Fingerprint matches, and more. Flock installs, services, and maintains the cameras. EXHIBITS: A. Contract AGENDA ITEM #7. g) STAFF RECOMMENDATION: Approve the 2-year contract with Flock Safety. AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 1 of 23 Master Services Agreement This Master Services Agreement (this “Agreement”) is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 (hereafter, “Flock”) and the City of Renton, a Washington State municipal corporation (hereafter, “Customer”) (each a “Party,” and together, the “Parties”) on this the 11th day of April 2024. This Agreement is effective on the date of mutual execution (“Effective Date”). Parties will sign an Order Form (“Order Form”) which will describe the Flock Services to be performed and the period for performance, attached hereto as Exhibit A. The Parties agree as follows: RECITALS WHEREAS, Flock offers a software and hardware situational awareness solution through Flock’s technology platform that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to Customer (“Notifications”); WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to Flock’s standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices; and WHEREAS, Flock desires to provide Customer the Flock Services and any access thereto, subject to the terms and conditions of this Agreement, solely for the awareness, prevention, and prosecution of crime, bona fide investigations and evidence gathering for law enforcement purposes, (“Permitted Purpose”). AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 2 of 23 AGREEMENT NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order Form, purchase orders, statements of work, product addenda, or the like, attached hereto as exhibits and incorporated by reference, constitute the complete and exclusive statement of the Agreement of the Parties with respect to the subject matter of this Agreement, and replace and supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written communications and negotiations by and between the Parties. 1. DEFINITIONS Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross- referenced in this Section 1. 1.1 “Anonymized Data” means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly. 1.2 “Authorized End User(s)” means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement. 1.3 “Customer Data” means the data, media and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage. 1.4. “Customer Hardware” means the third-party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. 1.5 “Embedded Software” means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware. 1.6 “Flock Hardware” means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable product addenda. AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 3 of 23 1.7 “Flock IP” means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below). 1.8 “Flock Network End User(s)” means any user of the Flock Services that Customer authorizes access to or receives data from, pursuant to the licenses granted herein. 1.9 “Flock Services” means the provision of Flock’s software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage. 1.10 “Footage” means still images, video, audio and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services. 1.11 “Hotlist(s)” means a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes. Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction. 1.12 “Installation Services” means the services provided by Flock for installation of Flock Services. 1.13 “Retention Period” means the time period that the Customer Data is stored within the cloud storage, as specified in the product addenda. 1.14 “Vehicle Fingerprint™” means the unique vehicular attributes captured through Services such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof racks, and bike racks. 1.15 “Web Interface” means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services. 2. SERVICES AND SUPPORT 2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non-transferable right to access the features and functions of the Flock Services via the Web Interface during the AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 4 of 23 Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form (“Retention Period”). Authorized End Users will be required to sign up for an account and select a password and username (“User ID”). Customer shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage). 2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services. 2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on-site support and maintenance services in-person, via phone or by email at support@flocksafety.com (such services collectively referred to as “Support Services”). 2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock’s products or services to its agencies, the competitive strength of, or market for, Flock’s products or services, such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not diminish the quality of the services or materially change any terms or conditions within this Agreement. 2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock’s provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third-party services required for Services are interrupted; (c) if Flock reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 5 of 23 attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance (“Service Interruption”). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer, to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer’s direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term. 2.6 Service Suspension. Flock may temporarily suspend Customer’s and any Authorized End User’s access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer’s or any Authorized End User’s use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer’s account (“Service Suspension”). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension. 2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall have the right to cease work immediately. 3. CUSTOMER OBLIGATIONS AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 6 of 23 3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer-issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up to date contact information at all times during the Term of this agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services. Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as “Customer Obligations”). 3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of data, video, photo, or audio content. 4. DATA USE AND LICENSING 4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty-free, irrevocable, worldwide license to use the Customer Data and perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data. 4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 7 of 23 content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer (“Customer Generated Data”). Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer’s intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty-free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data. 4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data non- identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data. 5. CONFIDENTIALITY; DISCLOSURES 5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the “Receiving Party”) understands that the other Party (the “Disclosing Party”) has disclosed or may disclose business, technical or financial information relating to the Disclosing Party’s business (hereinafter referred to as “Proprietary Information” of the Disclosing Party). Proprietary Information of Flock includes non-public information regarding features, functionality and performance of the Services. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to geolocation information and environmental data collected by sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own proprietary information, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information unless required by law. The Disclosing Party agrees that the foregoing shall not apply with respect to any AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 8 of 23 information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; or (d) was independently developed without use of any Proprietary Information of the Disclosing Party. Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any judicial or governmental order, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to contest such order. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium) in compliance with Customer protocols, together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement, to the extent permitted by applicable law. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret, to the extent permitted by applicable law. Nothing in this section will be interpreted to require the Parties to contradict the Washington State Public Records Act, Chapter 42.56 RCW, or other provision of applicable law. 5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock’s sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 9 of 23 otherwise transfer, convey, pledge as security, or otherwise encumber, Customer’s rights. There are no implied rights. 5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations. 5.4 Washington Government Transparency Laws. Regardless of anything to the contrary in this Agreement, Flock and Customer agree as follows: 5.4.1 This Agreement does not require the Customer to keep confidential or otherwise refrain from disclosing anything that is determined by the City of Renton Office of the City Clerk, or by the City of Renton City Attorney Department, to be subject to disclosure under the Washington Public Records Act, Chapter 42.56 RCW. The Agreement does not require the City to give notice(s) to Flock regarding such disclosure(s) or require the City to advocate in any forum that any record is confidential or that any record is not subject to disclosure under the Washington Public Records Act, Chapter 42.56 RCW. 5.4.2 This Agreement does not require Customer to destroy or return anything that is subject to retention requirements established by the Washington Secretary of State or established by applicable law. 5.4.3 This Agreement does not require the Customer to have any Customer employee sign any agreement regarding confidentiality. 5.4.4 This Agreement itself (and any related amendments, purchase orders, scopes of work, service orders, or similar documents stating work to be done for the Customer, or stating pricing for the Customer) are never confidential and may at any time without notice be posted to the Customer’s public website. 5.4.5 The law of the State of Washington exclusively governs this Section 5.4 and all matters under this Agreement regarding confidentiality and exclusive venue for all disputes regarding the same is the King County Superior Court for the State of AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 10 of 23 Washington at the Maleng Regional Justice Center in Kent, King County, Washington or its replacement or successor. 6. PAYMENT OF FEES 6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated therein; the Order Form is substantially similar to that in Exhibit A to this Agreement which is incorporated herein by reference. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. 6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent Renewal Terms by providing sixty (60) days’ notice (which may be sent by email) prior to the end of the Initial Term or Renewal Term (as applicable). 6.3 [Intentionally Omitted]. 6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock’s net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge customer any taxes from which it is exempt. If any deduction or withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required. 7. TERM AND TERMINATION 7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the “Term”). Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 11 of 23 other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term. 7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non-breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day period (“Cure Period”). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro-rata portion of the pre-paid fees for Services not received due to such termination. 7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and 11.6. 8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER 8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a “Defect”), Customer must notify Flock’s technical support team. In the event of a Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock. 8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule, which attached hereto as Exhibit B, and incorporated by this reference (accessed at the following address: https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 12 of 23 Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware. 8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third-party providers, or because of other causes beyond Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption. 8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS. FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6. 8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit C . 8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third-party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions. 9. LIMITATION OF LIABILITY; INDEMNITY AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 13 of 23 9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED TWO (2) TIMES THE FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 11.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION OBLIGATIONS. 9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees. 9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 14 of 23 injury to property or person directly caused by Flock’s installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees. 10. INSTALLATION SERVICES AND OBLIGATIONS 10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s rights to any damages Flock may sustain as a result of Customer’s default and Flock shall have the right to enforce any other legal remedy or right. 10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan (“Deployment Plan”), which is substantially similar to that shown in Exhibit D to this Agreement. In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer. 10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule attached hereto as Exhibit B, AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 15 of 23 accessed at the following address: https://www.flocksafety.com/reinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees. 10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Exhibits. Customer represents and warrants that it has, or shall coordinate with Flock to lawfully obtain, all necessary right title and authority and hereby authorizes Flock obtain any necessary permissions or licenses and then to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation. 10.5 Flock’s Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock’s use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock’s obligations under this Agreement. 11. MISCELLANEOUS 11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s). 11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect. 11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction. 11.4 Entire Agreement. This Agreement, together with the Exhibit A Order Form(s), Exhibit B, the reinstall fee schedule, (as accessed at: https://www.flocksafety.com/reinstall-fee-schedule), AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 16 of 23 Exhibit C Insurance, and Exhibit D Deployment Plan, and any attached exhibits therein are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral , communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer’s purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon future purchase order is subject to these legal terms and does not alter the rights and obligations under this Agreement, except that future purchase orders may outline additional products, services, quantities and billing terms to be mutually accepted by Parties. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer’s purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature. 11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer. 11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state of Washington. The Parties hereto agree that venue would be proper in King County, Washington. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement. 11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer’s prior written consent and the mutual execution by authorized representatives (“Special Terms”). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control. 11.8 Publicity. With the advance written permission of the City, Flock may reference and use Customer’s name and trademarks and disclose the nature of the Services in business and development and marketing efforts. 11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 17 of 23 matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing. 11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section 2.101, the Services, the Flock Hardware and Documentation are “commercial items” and according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section 252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial computer software documentation.” Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement. 11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections. 11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing. 11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise. 11.14 Public Ethics. In the event Customer or its agents act in contravention its public ethics or professional responsibilities and policies , in such a manner as would reasonably be determined to cause professional damage to Flock, Flock shall have the option to terminate this Agreement AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 18 of 23 upon prior written notice to Customer, and will issued a pro rata refund for any remaining portion of the services. 11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt to the address listed on the Order Form (or, if different, below), if sent by certified or registered mail, return receipt requested. 11.16 Non-Appropriation. Notwithstanding any other provision of this Agreement, all obligations of the Customer under this Agreement which require the expenditure of funds are conditioned on the availability of funds appropriated for that purpose. Customer shall have the right to terminate this Agreement for non appropriation with thirty (30) days written notice without penalty or other cost. AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 19 of 23 FLOCK NOTICES ADDRESS: 1170 HOWELL MILL ROAD, NW SUITE 210 ATLANTA, GA 30318 ATTN: LEGAL DEPARTMENT EMAIL: legal@flocksafety.com Customer NOTICES ADDRESS: ADDRESS: 1055 South Grady Way, Renton WA 98057 ATTN: Renton Police Department, Cdr. Chandler Swain EMAIL: cswain@rentonwa.gov IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ FLOCK SAFETY By:____________________________ Armondo Pavone Mayor (NAME) (TITLE) _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 20 of 23 EXHIBIT A: ORDER FORM AGENDA ITEM #7. g) Flock Safety + WA - Renton PD ______________ Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 ______________ MAIN CONTACT: Mack Larkin mack.larkin@flocksafety.com 3603912071 AGENDA ITEM #7. g) EXHIBIT A ORDER FORM Customer: WA - Renton PD Initial Term: 24 Months Legal Entity Name: WA - Renton PD Renewal Term: 24 Months Accounts Payable Email: cswain@rentonwa.gov Payment Terms: Net 30 Address: 1055 S Grady Way Renton, Washington 98057 Billing Frequency: Annual Plan - First Year Invoiced at Signing. Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $80,000.00 Flock Safety Flock OS FlockOS ™ - Essentials Included 1 Included Flock Safety LPR Products Flock Safety Falcon ® Included 20 Included Flock Safety Falcon ® LR Included 4 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Flock Safety Professional Services Professional Services - Standard Implementation Fee $650.00 5 $3,250.00 Professional Services - Existing Infrastructure Implementation Fee $150.00 15 $2,250.00 Professional Services - Advanced Implementation Fee (Falcon LR) $1,000.00 4 $4,000.00 Subtotal Year 1: $89,500.00 Annual Recurring Subtotal: $80,000.00 Estimated Tax: $17,458.50 Contract Total: $169,500.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term. AGENDA ITEM #7. g) Billing Schedule Billing Schedule Amount (USD) Year 1 At Contract Signing $89,500.00 Annual Recurring after Year 1 $80,000.00 Contract Total $169,500.00 *Tax not included AGENDA ITEM #7. g) Product and Services Description Flock Safety Platform Items Product Description Terms FlockOS™ Flock Safety’s situational awareness operating system. Flock Safety Falcon ® An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes. The Term shall commence upon first installation and validation of Flock Hardware. Flock Safety Falcon® LR A long-range infrastructure-free license plate reader camera designed for high speed vehicles that utilizes Vehicle Fingerprint® technology to capture vehicular attributes. The Term shall commence upon first installation and validation of Flock Hardware. One-Time Fees Service Description Installation on existing infrastructure One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief. Professional Services - Standard Implementation Fee One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. Professional Services - Advanced Implementation Fee One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with the Flock Safety Advanced Implementation Service Brief. FlockOS Features & Description FlockOS Features Description Community Network Access Access to all privately owned Flock devices within your jurisdiction that have been shared with you. Unlimited Users Unlimited users for FlockOS State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted in to the statewide Flock network. Nationwide Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network. Law Enforcement Network Access Access to all Flock devices owned by law enforcement that have been directly shared with you. Have ability to search by vehicle fingerprint, receive hot list alerts, and view devices on the map. Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks. Insights & Analytics Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot list alert reports, event logs, and outcome reports. ESRI Based Map Interface Flock Safety’s maps are powered by ESRI, which offers the ability for 3D visualization, viewing of floor plans, and layering of external GIS data, such as City infrastructure (i.e., public facilities, transit systems, utilities), Boundary mapping (i.e., precincts, county lines, beat maps), and Interior floor plans (i.e., hospitals, corporate campuses, universities) Real-Time NCIC Alerts on Flock ALPR Cameras Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera AGENDA ITEM #7. g) By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the Master Services Agreement attached. The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP, INC. Customer: WA - Renton PD By: \FSSignature2\ By: \FSSignature1\ Name: \FSFullname2\ Name: \FSFullname1\ Title: \FSTitle2\ Title: \FSTitle1\ Date: \FSDateSigned2\ Date: \FSDateSigned1\ PO Number: AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 21 of 23 EXHIBIT B: REINSTALL FEE SCHEDULE AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 22 of 23 EXHIBIT C - INSURANCE Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII”. Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement. Flock shall procure and shall maintain during the life of this Agreement Worker's Compensation insurance as required by applicable State law for all Flock employees. Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement: (i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad-form property damage, and product and completed operations coverage; (ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non-owned and hired automobile coverage; and (v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000). AGENDA ITEM #7. g) Law Enforcement Customer Implementation Guide AGENDA ITEM #7. g) 1Customer Implementation Guide: LAW ENFORCEMENT Implementation Timeline Flock Safety Team Implementation Service briefs: Existing Infrastructure vs Standard vs Advance Existing Infrastructure Implementatio Standard Implementatio Advanced Implementation Things to Consider When Selecting Locations Customer Responsibilities: AC-Powered Cams Electrician Handou Electrician Installation Step FAQs about AC-Powered Flock Cameras Installation Service Brief Summary Permitting: Pre-Install Questionnair Timelin Right of Wa AC Power vs. Sola Traffic Control & Installation Method Paperwork & Required Form Contacts *Fee Schedule Help Center Customer Support ................................................................. 2 ............................................................................ 3 ............. 6 ......................... 12 ........................ 14 ........................................................................ 15 ............................................. 18 .......................................... 19 ................................................................................. 21 ..................................................................................... 22 .......................................................................... 22 Table of Contents AGENDA ITEM #7. g) Review Locations Confirm camera locations with your sales representative FLOCK: Your sales representative will present several viable options for camera locations CUSTOMER: Review Deployment Plan & approve camera locations If Public Works is required to move forward, please obtain approvalPlease Note: finalize Locations Prepare for finalized camera locations FLOCK: Confirm Deployment Plane and signed agreement. Flock will move forward with next steps for locations that don't need permits (minimum 10 locations needed to move forward with partial installation) CUSTOMER: Prepare the below items, as neede If permits are required, begin application proces If camera will be AC-powered, hire an electrician/street department Step 1 Conduct On-site Survey & Place Flags FLOCK: Flock technician conducts site survey to (1) evaluate/reconfirm solar or power access, (2) check line of sight to the road, and (3) evaluate/reconfirm cellular service in the area. When the technician deems the locations suitable, s/he will place a white flag at each spot If the initially determined locations don't meet Flock standards, we will evaluate a new location, obtain customer approval, and redo a site survey. This may push timeline for installation PLEASE NOTE: Step 2 Call 811 FLOCK: Flock Safety will coordinate with Call 811 to mark each camera location for underground utilities within a 10-foot radius Call 811 is a government service, so turnaround times may vary and is outside of Flock control PLEASE NOTE: Step 3 Schedule Installation FLOCK: Flock will (1) ship any site specific material that the technician does not have locally (2) schedule the installation date Step 4 Install & Validate Cameras FLOCK: After installation, your Onboarding Specialist will confirm that cameras are capturing footage well and functioning properly. They will then give you full access to the system along with helpful training resources Ongoing – as Needed Finalize Any Installation Needs FLOCK: While we typically complete installations within 4 weeks of finalizing locations, delays may occur due to external factors. In these instances, we will continue to work through this process until your cameras are fully installed and operational 2 This timeline provides general guidance and understanding of your installation process. While we typically complete installations 6-8 weeks after locations have been finalized, delays can occur as noted in the timeline below: Implementation Timeline AGENDA ITEM #7. g) How They Will Support YouImplementation Team Field Operations Team The Field Operations team is responsible for the physical installation and maintenance of cameras and associated equipment provided by Flock. This includes a large team of technicians, schedulers, and many others involved in ensuring the delivery of the product. They take the technical plan you finalized with Product Implementation and work closely with other teams at Flock to make sure that the cameras are installed quickly and safely and in a way that maximizes the opportunity to solve crime at a specific location *Note*: For , please always direct them to your and not the technician. all Installation questions or concerns Customer Success Manager Project Manager Your is your Your project manager will guide you through the entire installation process, keeping you apprised of all implementation updates as well as answering any questions you have during this time. They will ensure that all the cameras are on the ground and operating for at least 48 hours before transitioning you to your Customer Success Manager. Project Manager primary contact during camera installation. 3 Flock Safety Team AGENDA ITEM #7. g) How They Will Support YouRelationship Team Flock Safety Support The Flock Safety Support team is committed to answering all your day-to-day questions as quickly as possible. , simply email Support can help you Request camera maintenanc Troubleshoot online platfor Contract / Billing question Update account informatio Camera Sharing question Quick “How to” questions in your Flock Account To get in touch with support support@flocksafety.com or call 866-901-1781 Mon-Fri 8am-8pm EST.
 Customer Success
 Manager Your Customer Success Manager is your strategic partner for your lifetime as a Flock customer. While the cameras are getting installed, your CSM will help get your account set up and get all key users trained on the system.  Post-Camera-Installation, your CSM will be your go-to for most account-related needs: You should reach out to them to Set up Account Trainin Understand benefits of feature Learning best practices for getting relevant dat Identifying opportunities to expand the security network in your are Provide feedback on your partnership with Flock 4 AGENDA ITEM #7. g) Outside Party When they may be involved If the Flock cameras need to be AC powered, you (customer) are responsible for providing an electrician to ensure power connectivity Electrician/Street Department To weigh in on the use of public Rights of Way or propertyPublic Works (LE) If installation in your area requires permitting Department of Transportation (DOT), City, or County agencies 5 PLEASE NOTE: On some occasions, third parties outside of Flock Safety may be (or need to be) involved in your implementation. AGENDA ITEM #7. g) Included in scope: Once designated locations are approved by the customer, as part of the Flock will perform the following An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc. Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two cameras and two solar panels are on a single pole (blocking visibility). Therefore 
 if relying on solar power, only one camera can be installed per pole Confirm that a location is safe for work by following State utility locating procedures. Each installation may include the following Installation of camera and solar panel or AC adapter box  on a suitable existing pole Existing Infrastructure Implementation Service COST: $150 per camera (one time cost) Existing Infrastructure Implementation Existing Infrastructure Install Pole None Flock NCHRP 350 /  MASH Timeline Short Medium Longest Cost Lowest Mid Highest Standard Install Advanced Install Implementation Service Briefs: Existing Infrastructure vs Standard vs Advanced 6 AGENDA ITEM #7. g) 7 Out of scope: By default, Flock does include the following as part of the but can provide a quote for sourcing at an additional cost Mounting on mast arms (always require bucket truck and traffic control Call 811 ‘Call-before-you-Dig’ syste Installation of any poles including but not limited t Standard, 12’ above grade NCHRP 350 or MASH approved pole (as may be required for locations in DOT right of way A Bucket Truck for accessing horizontal/cross-beams and/or height above 14 Special equipment rentals for site acces Site-specific engineered traffic plan Third-party provided traffic contro State or city-specific specialty contractor licenses or unique attachment/ connection requirement Custom engineered drawings Electrical work requires a licensed electrician.  not Existing Infrastructure Implementation Service Flock breakaway pol Types of existing infrastructure such as existing utility, light, and traffic signal poles Pole no higher than 8’-12’ (approval at Flock Safety’s discretion Flock will provide and mount an AC adapter unit that a qualified electrician can connect to AC power following our . Flock is unable to make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). Electrical work requiring a licensed electrician and associated costs, not included in the scope Access requiring up to a 14’ using an A-frame ladde Standard MUTCD traffic control procedures performed by a Flock technicia Obtain a business license to operate in the city and state of camera location electrical wiring requirements AGENDA ITEM #7. g) 8 Included in scope: Once designated locations are approved by the customer, as part of the Flock will perform the following An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) Confirm that a location is safe for work by following state utility locating procedures. Work with local utilities to prevent service interruptions during the installatio Engage 811 ‘Call-before-you-Dig’ system to receive legal dig dat Apply approved markings Coordinate with 811 regarding any necessary high-risk dig clearances or required vendor meet Each installation may include the following Installation of camera and solar panel with Standard Implementation Service standard, 12’ above grade Flock breakaway pole COST: $650 per camera (one time cost) Standard Implementation Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material) Concrete cuttin Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc. Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc. Any fees or costs associated with filing for required city, county, or state permit Licensing or attachment agreements with asset / infrastructure owners Utility contracts and billing Customer requested relocations (see fee schedule) AGENDA ITEM #7. g) 9 Out of scope: By default, Flock does include the following as part of the Standard Implementation Service but can provide a quote for sourcing at an additional cost Use and/or mounting to existing infrastructure NCHRP 350 or MASH approved pole (as may be required for locations in DOT right of way A Bucket Truck for accessing horizontal/cross-beams and/or height above 14 Special equipment rentals for site acces Site-specific engineered traffic plan Third-party provided traffic contro State or city-specific specialty contractor license Custom engineered drawings Electrical work requires a licensed electrician. Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material) Concrete cuttin Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc.) not Installation of camera and AC adapter that a qualified electrician can connect to AC power on a suitable existing pole, no higher than 8-12’ (approval at Flock Safety’s discretion Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power following our . Flock is unable to make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). Electrical work requiring a licensed electrician and associated costs, not included in the scope Access requiring up to a 14’ A-frame ladde Standard MUTCD traffic control procedures performed by a Flock technicia Obtain a business license to operate in the City and State of camera location electrical wiring requirements AGENDA ITEM #7. g) 10 Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc. Any fees or costs associated with filing for required city, county, or state permit Licensing or attachment agreements with asset / infrastructure owners Utility contracts and billing Customer requested relocations (see fee schedule) Included in scope: Once Designated Locations are confirmed, as part of the , Flock will perform the following An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) Confirm that a location is safe for work by following State utility locating procedures. Work with local utilities to prevent service interruptions during the installatio Engage 811 ‘Call-before-you-Dig’ system to receive legal dig dat Apply approved markings Coordinate with 811 regarding any necessary high-risk dig clearances or required vendor meet Each installation may include the following Installation of camera and solar panel on a suitable approved pole Installation of camera and AC adapter that a qualified electrician can connect to AC power Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power following our . Flock cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). Advanced Implementation Service NCHRP 350 or MASH electrical wiring requirements COST: $1,900 per camera (one time cost) Advanced Implementation AGENDA ITEM #7. g) 11 Out of scope: By default, Flock does not include the following as part of the but can optionally provide a quote for sourcing (additional cost) Installation on or existing infrastructure A Bucket Truck for accessing horizontal/cross-beams and/or height above 14 Special equipment rentals for site acces Site-specific engineered traffic plan Third-party provided traffic contro State or City-specific specialty contractor license Custom engineered drawing Electrical work requires a licensed electrician. Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material) Concrete cuttin Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc. Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc. Fees or costs associated with filing for required City, County, or State permits Advanced Implementation Service Standard, 12’ above grade Flock breakaway pole Access requiring up to a 14’ A-frame ladde Standard MUTCD traffic control procedures performed by a Flock technicia Obtain a business license to operate in the City and State of camera location Electrical work requiring a licensed electrician and associated costs, not included in the scope. AGENDA ITEM #7. g) 12 Mountin They can be mounted on existing utility, light, traffic signal poles, or 12 foot Flock poles. They should be mounted one per pole. If using AC power, they can be mounted 2 per pole. They can be powered with solar panels or direct wire-in AC Power (no outlets). They will require adequate cellular service using AT&T or T-Mobile to be able to process & send images. ** ** Placemen They capture vehicles driving away from an intersection.  They cannot point into the middle of an intersection. They should be placed after the intersection to prevent stop and go motion activation or “stop and go” traffic. Falcon Cameras Use Case Flock LPRs are designed to capture images of rear license plates aimed in the direction of traffic. Flock LPRs are not designed to capture pedestrians, sidewalks, dumpsters, gates, other areas of non-vehicle traffic, intersections. Things to Consider When Selecting Locations * ** *** Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas, depending on local regulations & policies.  Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two cameras and two solar panels are on a single pole (blocking visibility). Therefore if relying on solar power, only one camera can be installed per pole. Flock does not provide Electrical services. Once installed, the agency or community must work with an electrician to wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from dying. AGENDA ITEM #7. g) 13 Pole not If a location requires a "DOT Pole” (i.e., Advanced Pole, Flock standard pole), the implementation cost will be $5,000/camera. Solar Panels Solar panels need unobstructed southern-facing views. AGENDA ITEM #7. g) 14 Customer Responsibilities: AC-Powered Cams If the Flock cameras need to be AC-powered, the for acquiring an electrician and ensuring they connect the camera to power. . customer is responsible See steps 2 and 6 below 6. Connect Camera to Power
 Notify the electrician that the camera is ready for the power connection installation 5. Install Camera
 Flock will install the camera and AC power kit at the specified camera location 4. Conduct Site Survey
 Flock will mark camera locations, locate underground utilities and mark if present 3. Sign Flock Safety Agreement
 Sign the Flock Safety purchase order to begin the installation of cameras 2. Acquire an Electric Quote
 Contact an electrician to receive a quote to run 120volt AC power to the camera120v 1. Create a Deployment Plan
 Work with us to select the best location(s) for Flock Safety cameras and power sources How to Get Started with a Powered Install AGENDA ITEM #7. g) 15 Electrician Handout Electrician Installation Steps Run AC cable and conduit to the box according to NEC Article 300 and any applicable local codes. The gland accepts ½” conduit Open the box using hinges Connect AC Mains per wiring diagram below: Connect AC Neutral wire to the Surge Protector white Neutral wire using the open position on the lever nut Connect AC Line wire to the Surge Protector black Line wire using the open position on the lever nut Connect AC Ground wire to the Surge Protector green ground wire using the open position on the lever nut. 4. Verify that both the RED LED is lit on the front of the box 5. Close box and zip tie the box shut with the provided zip tie 6. While still on-site, call Flock, who will remotely verify that power is working
 correctly: Southeast Region - (678) 562-8766 West-Region -  (804) 607-9213 Central & NE Region -  (470) 868-4027 AGENDA ITEM #7. g) 16 FAQs about AC-Powered Flock Cameras What voltage is supported? 
 The AC kit is designed to work with 120VAC Infrastructure by default. A 240VAC version is available on request.  How much power does this consume   
 Peak current draw is 1.5 A at 120VAC. The average power draw is roughly 30W in high traffic conditions but maybe lower when fewer vehicles are present.  Who is responsible for contracting the electrician? 
 The customer is responsible for contracting an electrician. We can help answer questions, but the customer is responsible for identifying and contracting an electrician. Who is responsible for maintenance? 
 Flock will handle all maintenance related to Flock’s camera and power equipment. However, any problems with the electrical supply are the customer’s responsibility. The AC junction box has two lights to indicate the presence of power and make it easy for quick diagnosis if there is a problem related to the AC power source If the camera indicates to Flock that there is a power supply problem, Flock will notify the customer and request that the customer verifies the lights on the AC junction box. If the AC Source light is illuminated, Flock will send a technician to investigate. If the AC source light is not illuminated, the customer should check any GFCI’s or breakers in the supply circuit or call the electrician who installed the power supply. How much does it cost? 
 Work required to bring AC power to each location will be different, so exact pricing is unavailable. Primary cost drivers include arrow boards and the distance from the camera location to the AC power source. What information do I need to provide my electrician? 
 The Flock deployment plan and these work instructions should be sufficient to secure a quote. It will be helpful if you know the location of the existing power infrastructure before creating the deployment plan.  ? AGENDA ITEM #7. g) 17 Can you plug it into my existing power outlet? The Flock AC power adapter does not use a standard outlet plug but must be directly wired into the power mains. While using outlet plugs may be convenient, they can easily be unplugged, presenting a tampering risk to this critical safety infrastructure. 
 The electrician can route power directly to the camera with a direct wire-in connection if an outlet is close to the camera.  How long does this process typically take? 
 The installation process typically takes 6-8 weeks. To accelerate the process, be sure to have the electrician perform his work shortly after the Flock technician finishes installing the camera.  What kind of electrician should I look for? 
 Any licensed electrician should perform this work, though we have found that those who advertise working with landscape lighting are most suited for this work.  What happens if the electrician damages the equipment? 
 The customer is responsible for contracting the electrician. Any liability associated with this work would be assumed by the customer. If any future work is required at this site due to the electrical infrastructure or the work performed by the electrician would be the responsibility of the customer.   When should the electrician perform his work? 
 Once Flock installs the camera, you will receive an email alert letting you know that this has been completed. After this, you will need to schedule the electrician to route power to the pole. What if my electrician has questions about Flock’s AC Kit? 
 You should share the packet with the electrician if they have questions. What if the AC power is on a timer? 
 Sometimes the AC power will be on a timer (like used for exterior lighting). Flock requires that the AC power provided to the camera be constant. The source that the electrician uses must not be on a timing circuit. AC-Power Kit Details AGENDA ITEM #7. g) 18 Installation Service Brief Summary Below outlines the statement of work for the Flock Camera Installation: What is covered by Flock Flock Cameras & Online Platform Mounting Poles AC Power Kit (as needed) Solar Panels (as needed) Site Surveys and Call 811 Scheduling Installation Labor Costs Customer Support / Training Cellular Data Coverage Maintenance Fees  (review for more details) Fees Sheet Data storage for 30 days Traffic Control and any associated costs *DOT Approved Pole cost Electrician 
 & ongoing electrical costs Engineering Drawings Relocation Fees Contractor licensing fees Permit application processing fees Specialist mounting equipment Bucket trucks Loss, theft, damage to Flock equipment Camera downtime due to power outage ***Field Technician Maintenance for Falcon™  Flex excluding changes during initial installation Including, but not limited to, MASH poles or adapters ** Only applicable for 
 AC-powered cameras What is NOT covered by Flock Special note * ** *** If a location requires a "DOT pole" (i.e., not our standard), the implementation cost will be $5,000/camera; This cost is applicable for installations in GA, IL, SC, TN, and CA. MASH poles: Manual for Assessing Safety Hardware (MASH) presents uniform guidelines for crash testing permanent and temporary highway safety features and recommends evaluation criteria to assess test results If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of $800 AGENDA ITEM #7. g) 19 Permitting: Pre-Install Questionnaire Traffic Control & Installation Method , this typically necessitates an entire lane to be blocked in the direction of travel. If a bucket truck is required Can you provide a patrol car escort, or will full traffic control be required?* 4. AC Power vs. Sola If AC powered, is there a 120V power source available, and is there access to an electrician who can connect the existing wire to the Flock Safety powered If solar-powered, consider the size of the solar panel and potential to impact the visibility of DOT signs/signals Single Panel: 21.25" x 14" x 2" (Length x Width x Depth Double Panel: 21.25" x 28" x 2" (LxWxD) installation kit 3. Right of Wa Will any Flock Safety cameras be installed on the city, state, or power company-owned poles or in the city, county, or state Right of Way (RoW) What is the RoW buffer Will additional permits or written permission be required from third-party entities (such as DOT, power companies, public works, etc.) Will any cameras be installed on city-owned traffic signal poles (vertical mass)? If yes, please provide heights/photos to determine if a bucket truck is needed for the installation. Note: A bucket truck is required if the height exceeds 15 feet tall. 2. Timelin In Flock Safety ’s experience, in-depth permitting requirements can The SLA for permit document submission is within 15 days from contract signature date (contract Closed-Won) add 2+ months to the installation timeline. 1. PLEASE NOTE: If traffic control is required, you may incur additional costs due to city/state requirements; Fees will be determined by quotes received. AGENDA ITEM #7. g) 20 Paperwork & Required Form Flock Safety will need copies of paperwork to complete before proceeding (ex., business license applications, encroachment permit applications). We can save critical time by gathering these documents upfront. We appreciate your assistance in procuring these. 5. Contact If Flock Safety needs to interface directly with the departments, please share the contact information of the following departments Permittin Public Work Traffic Department 6. Will standard plans suffice, or are custom plans needed? Custom plans can double the cost, while standard plans can be pulled from the Manual of Uniform Traffic Control Devices Will a non-sealed copy of the traffic plan suffice? Or does the traffic plan need to be sealed and/or submitted by a professional engineer Are there state-specific special versions/variances that must be followed , the shoulder or sidewalk should suffice and enable Flock Safety to proceed without traffic control systems in place. Note: In some states (i.e., arrow boards), sidewalks may require signage. If signage is mandatory, Will your Public Works department be able to assist? If full traffic control is required (cones, arrow boards, etc.) (MUTCD) If a bucket truck is not required AGENDA ITEM #7. g) 21 After a deployment plan with Designated Locations and equipment has been agreed upon by both Flock and the Customer, any subsequent changes to the deployment plan (“Reinstalls”) driven by a Customer’s request will incur a fee per the table below.
 What services incur fees Requested relocations post-approval by customer Relocations due to poor performance will be the responsibility of Floc If a customer requests a location against the advisement of Flock, performance issues and any requested relocations will be the responsibility of the customer Per the contract and absent a defect, in the event that Flock Hardware is lost, stolen, or damaged, Customer may request that Flock replace the Flock Hardware at a fee according to the then-current Reinstall policy
 Misc billables for out of scope items for each implementation https://www.flocksafety.com/reinstall-fee-schedule Incurred Fees Camera relocatio Existing infrastructure (non-AC powered)........................................................ Flock pole (non-AC powered).............................................................................. Advanced pole (non-AC powered).................................................................. Replacement Camera only as a result of vandalism, theft, or damage ............................. Pole replacement only as a result of vandalism, theft, or damag Flock pole .......................................................................................................... Advanced pole ............................................................................................... Full replacement as a result of vandalism, theft, or damage Flock pole, camera, and solar (non-AC Powered).................................. Advanced pole, camera, and solar (non-AC Powered).......................... $350 $750 $5000 $800 $500 $5000 $1300 $5800 *Fee Schedule AGENDA ITEM #7. g) 22 Trip charge ...................................................................................................................... Examples Angle adjustment (elective Install additional Flock signage $35 All fees are per reinstall or required visit (in the case that a reinstall is attempted but not completed) and include labor and materials. If you have any questions, please email support@flocksafety.com. Help Center Our Help Center is filled with many resources to help you navigate through the online platform. Below you will find some common questions and their relevant help article: 
 (National Lookup - network of law enforcement agencies that have opted to allow their network of Flock cameras to be used for searches)  How do I search camera footage?  How do I add a user?  How do I add a vehicle to my own Hot List?  How do I enable browser notifications for Hot List alerts?  How do I get text alerts for Hot List? How do I request camera access from other nearby agencies? How do I use the National Lookup to search for a plate? How do I reset my / another user’s password? Customer Support You can reach our customer support team anytime by emailing . They can help answer any “How-To” questions you may have. support@flocksafety.com AGENDA ITEM #7. g) Master Service Agreement (Flock Safety and City of Renton) Page 23 of 23 EXHBIT D: DEPLOYMENT PLAN AGENDA ITEM #7. g) AG E N D A I T E M # 7 . g ) WA - Renton PD LICENSE PLATE READER CAMERA INSTALLATION 2024 Index 1 Cover Page 2-3 Camera Location Information 4-27 Site Plans Map data ©2024 Google Report a map error AG E N D A I T E M # 7 . g ) Camera Locations No.Name Address Direction Lat Lng Pole Type Distance from Roadway (ft) 1 #01 Grady Way @ Rainier Way WB 200 SW Grady Way, Renton, WA 98057, United States Westbound 47.470758334166526 -122.21863087884088 Existing Light Pole 2.5 2 #02 Grady Way @ Rainier Ave EB 301 S Grady Way, Renton, WA 98057, United States Eastbound 47.47090984116711 -122.21607868823799 Existing Light Pole 2.2 3 #03 7th St. @ Rainer Ave WB SW 7th St & Rainier Ave S, Renton, WA 98057, USA Westbound 47.473865565961326 -122.21716655295668 Existing Light Pole 7.9 4 #04 SE Carr Rd @ 106th Pl EB 10545 SE Carr Rd, Renton, WA 98055, United States Eastbound 47.444758462840134 -122.20003878317353 Flock Pole - 12 ft 9.6 5 #05 Petrovisky @ 108th WB 10712 SE Carr Rd, Renton, WA 98055, United States Westbound 47.44538724237 -122.19733955103504 Flock Pole - 12 ft 10.1 6 #06 108th @ Petrovisky NB 17422 108th Ave SE, Renton, WA 98055, United States Northbound 47.44589842098092 -122.19684090475471 Existing Light Pole 7.6 7 #07 108th Ave @ 180th St SB 17901 108th Ave SE, Renton, WA 98055, United States Southbound 47.44136660529423 -122.19718247437382 Existing Traffic Signal Pole 21.9 8 #08 4th St @ Monroe Ave EB 3205 NE 4th St, Renton, WA 98056, USA Eastbound 47.48849304775911 -122.17616066062864 Flock Pole - 12 ft 7.8 9 #09 4th St. @ Monroe Ave WB 3131 NE 4th St, Renton, WA 98056, United States Westbound 47.48866080322577 -122.17636042320464 Flock Pole - 12 ft 4.8 10 #10 Sunset Blvd @ Duvall Ave WB 4602 NE Sunset Blvd, Renton, WA 98059, United States Westbound 47.50545355022539 -122.15776436959963 Existing Light Pole 5.6 11 #11 Rainier Ave @ Arport Way NB 357 Rainier Ave N, Renton, WA 98057, USA Northbound 47.4871735975879 -122.2177529778162 Existing Traffic Signal Pole 10 12 #12 Sunset Blvd @ Stevens Ave WB 624 SW Sunset Blvd, Renton, WA 98057, United States Westbound 47.47784124348118 -122.2262044650985 Existing Light Pole 15.3 13 #13 SW Sunset Blvd @ Stevens Ave SW EB SW Sunset Blvd & Oakesdale Ave SW, Renton, WA 98057, USA Eastbound 47.47933816810908 -122.23235192673371 13.1 14 #14 Logan Ave @ N 10th St WB 701 N 10th St, Renton, WA 98057, United States Southbound 47.498064112944064 -122.20627250017601 Existing Traffic Signal Pole 9.3 15 #15 N. Southport Dr @ Garden Ave N NB 925 Houser Way N, Renton, WA 98056-1464, United States Northbound 47.50163519369614 -122.1996093869555 Flock Pole - 12 ft 4.7 16 #16 Garden Ave N @ Park Ave N - SB 1203 N Landing Way, Renton, WA 98057, USA Westbound 47.49574174651911 -122.20133789547964 Existing Light Pole 2.2 17 #17 Garden Ave N @ N. Southport Dr - NB 910 Lake Washington Blvd N, Renton, WA 98056, US Northbound 47.50103516222391 -122.20089358242656 Existing Traffic Signal Pole 4.9 18 #18 Sunset Blvd @ 3rd St. SB 251 Sunset Blvd N, Renton, WA 98057, United States Southbound 47.48610314457071 -122.19573993018457 Existing Light Pole 13.2 2 AG E N D A I T E M # 7 . g ) Camera Locations No.Name Address Direction Lat Lng Pole Type Distance from Roadway (ft) 19 #19 Sunset Blvd @ 3rd St. NB 330 Sunset Blvd N, Renton, WA 98057, United States Northbound 47.48717238315896 -122.19477588855933 Existing Light Pole 12 20 #20 Renton Ave @ Hardie Ave WB 13360 Renton Avenue Ext, Renton, WA 98057, United States Southbound 47.48468941731627 -122.21859975500077 Existing Light Pole 5.5 21 #LR001 Rainier Ave @ Grady Way NB 2 S Grady Way, Renton, WA 98057, United States Northbound 47.47118868399091 -122.21774587354058 Existing Light Pole 4 22 #LR002 Rainier Ave @ 7th St SB 707 Rainier Ave S, Renton, WA 98057, United States Southbound 47.47348487337649 -122.21679505733958 Existing Light Pole 5.9 23 #LR003 Factory Place @ N 3rd St. NB 1526 N 3rd St, Renton, WA 98057-5541, United States Northbound 47.48687869542747 -122.1966532758474 Existing Light Pole 9.3 24 #LR004 Rainier @ Renton SB 59 Rainier Ave S, Renton, WA 98057, US Southbound 47.4844854261028 -122.21762638794833 Existing Light Pole 6.2 3 AG E N D A I T E M # 7 . g ) Distance: 2.5 ft. Property Value Camera Number 1 Name #01 Grady Way @ Rainier Way WB Address 200 SW Grady Way, Renton, WA 98057, United States Direction Westbound Lat 47.470758334166526 Lng -122.21863087884088 Pole Type Existing Light Pole Distance from Roadway (ft) 2.5 Speed Limit 35 Location Notes: Ds note- need to confirm who owns the pole. Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 4 AG E N D A I T E M # 7 . g ) Distance: 2.2 ft. Property Value Camera Number 2 Name #02 Grady Way @ Rainier Ave EB Address 301 S Grady Way, Renton, WA 98057, United States Direction Eastbound Lat 47.47090984116711 Lng -122.21607868823799 Pole Type Existing Light Pole Distance from Roadway (ft) 2.2 Speed Limit 35 Location Notes: Ds note- The hotel is going to have to keep the trees due south trimmed for us to get enough sun in the cooler months.  If that isn't possible, then we'll need AC to stay in the area where we've got 2 lanes. Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 5 AG E N D A I T E M # 7 . g ) Distance: 7.9 ft. Property Value Camera Number 3 Name #03 7th St. @ Rainer Ave WB Address SW 7th St & Rainier Ave S, Renton, WA 98057, USA Direction Westbound Lat 47.473865565961326 Lng -122.21716655295668 Pole Type Existing Light Pole Distance from Roadway (ft) 7.9 Speed Limit 35 Location Notes: This is a confirmed city owned light pole Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 6 AG E N D A I T E M # 7 . g ) Distance: 9.6 ft. Property Value Camera Number 4 Name #04 SE Carr Rd @ 106th Pl EB Address 10545 SE Carr Rd, Renton, WA 98055, United States Direction Eastbound Lat 47.444758462840134 Lng -122.20003878317353 Pole Type Flock Pole - 12 ft Distance from Roadway (ft) 9.6 Speed Limit 35 Location Notes: None Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 7 AG E N D A I T E M # 7 . g ) Distance: 10.1 ft. Property Value Camera Number 5 Name #05 Petrovisky @ 108th WB Address 10712 SE Carr Rd, Renton, WA 98055, United States Direction Westbound Lat 47.44538724237 Lng -122.19733955103504 Pole Type Flock Pole - 12 ft Distance from Roadway (ft) 10.1 Speed Limit 35 Location Notes: Ds note- moving to FP because the wooden utility pole is in the way. Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 8 AG E N D A I T E M # 7 . g ) Distance: 7.6 ft. Property Value Camera Number 6 Name #06 108th @ Petrovisky NB Address 17422 108th Ave SE, Renton, WA 98055, United States Direction Northbound Lat 47.44589842098092 Lng -122.19684090475471 Pole Type Existing Light Pole Distance from Roadway (ft) 7.6 Speed Limit 40 Location Notes: None Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 9 AG E N D A I T E M # 7 . g ) Distance: 21.9 ft. Property Value Camera Number 7 Name #07 108th Ave @ 180th St SB Address 17901 108th Ave SE, Renton, WA 98055, United States Direction Southbound Lat 47.44136660529423 Lng -122.19718247437382 Pole Type Existing Traffic Signal Pole Distance from Roadway (ft) 21.9 Speed Limit 40 Location Notes: City confirming pole ownership Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 10 AG E N D A I T E M # 7 . g ) Distance: 7.8 ft. Property Value Camera Number 8 Name #08 4th St @ Monroe Ave EB Address 3205 NE 4th St, Renton, WA 98056, USA Direction Eastbound Lat 47.48849304775911 Lng -122.17616066062864 Pole Type Flock Pole - 12 ft Distance from Roadway (ft) 7.8 Speed Limit 35 Location Notes: (Unable to get a clear PDP intent image) Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 11 AG E N D A I T E M # 7 . g ) Distance: 4.8 ft. Property Value Camera Number 9 Name #09 4th St. @ Monroe Ave WB Address 3131 NE 4th St, Renton, WA 98056, United States Direction Westbound Lat 47.48866080322577 Lng -122.17636042320464 Pole Type Flock Pole - 12 ft Distance from Roadway (ft) 4.8 Speed Limit 35 Location Notes: None Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 12 AG E N D A I T E M # 7 . g ) Distance: 5.6 ft. Property Value Camera Number 10 Name #10 Sunset Blvd @ Duvall Ave WB Address 4602 NE Sunset Blvd, Renton, WA 98059, United States Direction Westbound Lat 47.50545355022539 Lng -122.15776436959963 Pole Type Existing Light Pole Distance from Roadway (ft) 5.6 Speed Limit 35 Location Notes: None Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 13 AG E N D A I T E M # 7 . g ) Distance: 10 ft. Property Value Camera Number 11 Name #11 Rainier Ave @ Arport Way NB Address 357 Rainier Ave N, Renton, WA 98057, USA Direction Northbound Lat 47.4871735975879 Lng -122.2177529778162 Pole Type Existing Traffic Signal Pole Distance from Roadway (ft) 10 Speed Limit 35 Location Notes: Bounced up Rainier to another city light pole that will not miss merging traffic.  Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 14 AG E N D A I T E M # 7 . g ) Distance: 15.3 ft. Property Value Camera Number 12 Name #12 Sunset Blvd @ Stevens Ave WB Address 624 SW Sunset Blvd, Renton, WA 98057, United States Direction Westbound Lat 47.47784124348118 Lng -122.2262044650985 Pole Type Existing Light Pole Distance from Roadway (ft) 15.3 Speed Limit 25 Location Notes: City pole, no traffic control required as parking lot is available Report a map error Position Map data ©2024 Google Imagery ©2024 Airbus, Maxar Technologies Report a map error 15 AG E N D A I T E M # 7 . g ) Distance: 13.1 ft. Property Value Camera Number 13 Name #13 SW Sunset Blvd @ Stevens Ave SW EB Address SW Sunset Blvd & Oakesdale Ave SW, Renton, WA 98057, USA Direction Eastbound Lat 47.47933816810908 Lng -122.23235192673371 Pole Type Distance from Roadway (ft) 13.1 Speed Limit 35 Location Notes: None Report a map error Position Map data ©2024 Google Imagery ©2024 Airbus, Maxar Technologies Report a map error 16 AG E N D A I T E M # 7 . g ) Distance: 9.3 ft. Property Value Camera Number 14 Name #14 Logan Ave @ N 10th St WB Address 701 N 10th St, Renton, WA 98057, United States Direction Southbound Lat 47.498064112944064 Lng -122.20627250017601 Pole Type Existing Traffic Signal Pole Distance from Roadway (ft) 9.3 Speed Limit 35 Location Notes: None Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 17 AG E N D A I T E M # 7 . g ) Distance: 4.7 ft. Property Value Camera Number 15 Name #15 N. Southport Dr @ Garden Ave N NB Address 925 Houser Way N, Renton, WA 98056-1464, United States Direction Northbound Lat 47.50163519369614 Lng -122.1996093869555 Pole Type Flock Pole - 12 ft Distance from Roadway (ft) 4.7 Speed Limit 35 Location Notes: moved to flock pole Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 18 AG E N D A I T E M # 7 . g ) Distance: 2.2 ft. Property Value Camera Number 16 Name #16 Garden Ave N @ Park Ave N - SB Address 1203 N Landing Way, Renton, WA 98057, USA Direction Westbound Lat 47.49574174651911 Lng -122.20133789547964 Pole Type Existing Light Pole Distance from Roadway (ft) 2.2 Speed Limit 35 Location Notes: None Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 19 AG E N D A I T E M # 7 . g ) Distance: 4.9 ft. Property Value Camera Number 17 Name #17 Garden Ave N @ N. Southport Dr - NB Address 910 Lake Washington Blvd N, Renton, WA 98056, US Direction Northbound Lat 47.50103516222391 Lng -122.20089358242656 Pole Type Existing Traffic Signal Pole Distance from Roadway (ft) 4.9 Speed Limit 35 Location Notes: None Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 20 AG E N D A I T E M # 7 . g ) Distance: 13.2 ft. Property Value Camera Number 18 Name #18 Sunset Blvd @ 3rd St. SB Address 251 Sunset Blvd N, Renton, WA 98057, United States Direction Southbound Lat 47.48610314457071 Lng -122.19573993018457 Pole Type Existing Light Pole Distance from Roadway (ft) 13.2 Speed Limit 35 Location Notes: city light pole Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 21 AG E N D A I T E M # 7 . g ) Distance: 12 ft. Property Value Camera Number 19 Name #19 Sunset Blvd @ 3rd St. NB Address 330 Sunset Blvd N, Renton, WA 98057, United States Direction Northbound Lat 47.48717238315896 Lng -122.19477588855933 Pole Type Existing Light Pole Distance from Roadway (ft) 12 Speed Limit 35 Location Notes: City light pole  Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 22 AG E N D A I T E M # 7 . g ) Distance: 5.5 ft. Property Value Camera Number 20 Name #20 Renton Ave @ Hardie Ave WB Address 13360 Renton Avenue Ext, Renton, WA 98057, United States Direction Southbound Lat 47.48468941731627 Lng -122.21859975500077 Pole Type Existing Light Pole Distance from Roadway (ft) 5.5 Speed Limit 35 Location Notes: City owned light pole Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 23 AG E N D A I T E M # 7 . g ) Distance: 4 ft. Property Value Camera Number 21 Name #LR001 Rainier Ave @ Grady Way NB Address 2 S Grady Way, Renton, WA 98057, United States Direction Northbound Lat 47.47118868399091 Lng -122.21774587354058 Pole Type Existing Light Pole Distance from Roadway (ft) 4 Speed Limit 35 Location Notes: Ds note- need to confirm pole ownership, voltage, and hook-up. Pole is city owned 120V Spare breaker Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 24 AG E N D A I T E M # 7 . g ) Distance: 5.9 ft. Property Value Camera Number 22 Name #LR002 Rainier Ave @ 7th St SB Address 707 Rainier Ave S, Renton, WA 98057, United States Direction Southbound Lat 47.47348487337649 Lng -122.21679505733958 Pole Type Existing Light Pole Distance from Roadway (ft) 5.9 Speed Limit 30 Location Notes: Ds note- need to confirm voltage, hook up, and pole ownership. City Owned 120v Spare Breakers available Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 25 AG E N D A I T E M # 7 . g ) Distance: 9.3 ft. Property Value Camera Number 23 Name #LR003 Factory Place @ N 3rd St. NB Address 1526 N 3rd St, Renton, WA 98057-5541, United States Direction Northbound Lat 47.48687869542747 Lng -122.1966532758474 Pole Type Existing Light Pole Distance from Roadway (ft) 9.3 Speed Limit 35 Location Notes: Ds note- need to confirm voltage and hook up.  Seems to be city right of way. City owned 120V SL direct feed Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 26 AG E N D A I T E M # 7 . g ) Distance: 6.2 ft. Property Value Camera Number 24 Name #LR004 Rainier @ Renton SB Address 59 Rainier Ave S, Renton, WA 98057, US Direction Southbound Lat 47.4844854261028 Lng -122.21762638794833 Pole Type Existing Light Pole Distance from Roadway (ft) 6.2 Speed Limit 35 Location Notes: Ds note- this looks to be city RoW.  Can we confirm?  Need to confirm voltage and hook up here.   City owned 120v Spare breaker Report a map error Position Map data ©2024 Imagery ©2024 Airbus, Maxar Technologies Report a map error 27 AG E N D A I T E M # 7 . g ) AG E N D A I T E M # 7 . g ) AB - 3604 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: Authorization to Purchase one Caterpillar Compact Track Loader 265 RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Maintenance Services STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The total cost of the equipment is $173,431.97 and the total amount budgeted for the equipment is $195,000.00 SUMMARY OF ACTION: The PW/ Maintenace Services/Fleet Section has obtained quotes for the purchase of one Caterpillar Compact Track Loader 265 to replace a Case 580sl Backhoe purchased in 2000. This vehicle will be utilized by the maintenance crews to access smaller hard to reach locations that exceeds the capabilities of current equipment. This vehicle purchase includes a bucket, broom attachment, and brush cutter that can be utilized to address specific needs in our Street Maintenance operations. Funding in the amount of $195,000.00 was approved in the 2023-2024 biennium budget. The overall impact to the 501 Fund budget is within the total budgeted amount for this replacement vehicle. This equipment is included in the Fund 501 Equipment Rental Vehicle Acquisition and Replacement Schedule. EXHIBITS: A. NC Machinery Quote STAFF RECOMMENDATION: Authorize the purchase of one Caterpillar Compact Track Loader 265 for the Public Works Department in the amount of $173,341.97. The equipment will be purchased utilizing nationwide bid through Sourcewell Contract #011723-CAT. AGENDA ITEM #7. h) 294809-03 Page 1 Jun 03, 2024 CITY OF RENTON PUBLIC WORKS MAINTENANCE RENTON, Washington 98056-4192 Attention: Mike Stenhouse RE: Quote 294809-03/Sourcewell Contract #011723-CAT Dear Mike Stenhouse, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Model: 265 HP3CB Compact Track Loader with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: 24W0392 SERIAL NUMBER: YEAR: 2024 SMU: STANDARD EQUIPMENT POWERTRAIN Cat C2.8TA turbocharged, after cooled Filter, canister type, engine oil diesel engine Filter, canister type, fuel -Gross horsepower per ISO 14396 and water separator 74.2 hp (55.3 kW) Radiator / hydraulic oil -Glow plugs starting aid cooler (side-by-side) -Liquid cooled, direct injection Spring applied, hydraulically released, Air cleaner, dual element, radial seal parking brakes S-O-S sampling valve, hydraulic oil Hydrostatic transmission Ecology drain - coolant Lockable fuel cap Filter, hydraulic supply, cartridge type Auto engine idle Filter, hydraulic return, cartridge type UNDERCARRIAGE Torsion Suspension (4 independent Integrated tie downs on track torsion axles) frame (4) Two speed travel HYDRAULICS Selectable control pattern - ISO or H Speed sensor guarding Electro/hydraulic implement control Heavy duty flat faced quick disconnects Electro/hydraulic hydrostatic with integrated pressure release lever transmission control ELECTRICAL Work Tool Electrical Harness Switch backlighting Heavy duty battery Interior LED dome light -includes battery disconnect with Backup alarm lockout feature Electrical outlet, beacon 12 volt electrical system Courtesy lighting, exterior 85 ampere alternator Automatic Work light notification flash LED work lights when parking brake is released AGENDA ITEM #7. h) 294809-03 Page 2 Auto reverse lights OPERATOR ENVIRONMENT Operator warning system indicators: -Date, Time, Units, and brightness -Air filter restriction settings -Alternator output -Multi-operator Anti-theft Security -Armrest raised / operator out of seat System & Monitoring -Engine coolant temperature -Maintenance schedule and reminders -Engine oil pressure -Event and Diagnostic Code monitoring -Glow plug activation -Smart Technology, enables use of -Hydraulic supply filter restriction Smart Attachments -Hydraulic oil temperature Gauges: fuel level, hour meter, -Park brake engages hydraulic temperature, battery -Engine emission system Voltage, tachometer. (where applicable) Cell Phone Storage Pocket Control interlock system, when operator Cup Holder leaves seat or armrest raised: Ergonomic contoured armrest -Hydraulic system disables Independently adjustable, seat -Hydrostatic transmission disables Mounted joystick controls. -Parking brake engages Top and rear windows ROPS cab, tilt up Floor mat FOPS, Level I Headliner Color LCD monitor: Interior rear view mirror -Creep speed control Horn -Drive response adjustment Hand (dial) throttle, electronic -Implement response adjustment 12 volt power port -Drive Power Priority adjustment Rear window breaker hammer -Language selection (x32) FRAMES Lift linkage, vertical path frame cleanout Chassis, one piece welded Support, lift arm Machine tie down points (9) Steel rear and front bumpers, welded Removable panels for machine Fuel fill, machine right hand side OTHER STANDARD EQUIPMENT Steel engine door with replaceable Hydraulic oil level sight gauge louvers Radiator coolant level sight gauge Engine door - lockable Radiator expansion bottle Extended life antifreeze (-37C, -34F) Cat Tough Guard TM hose Work tool attachment coupler Hydraulic demand cooling fan MACHINE SPECIFICATIONS 265 05A COMPACT TRACK LOADER COUPLER, HYDRAULIC, SELF LEVEL GUARDING / SEALING PKG, (HD1) SERIALIZED TECHNICAL MEDIA KIT (Operators Manual) IDLER WHEELS, TRIPLE FLANGE HEATER, ENGINE COOLANT, 120V TRACK,RUBBER,450MM(17.7 IN)BAR COUNTERWEIGHT,MACHINE,EXTERNAL HYDRAULICS, PERFORMANCE, (HP3) BUCKET-GP, 80'', BOCE RIDE CONTROL KIT, DEMAND FAN, REVERSING FUEL, MANUAL PRIMING KIT, TURBO DEBRIS GUARD WORK LIGHTS,LED KIT, GUARD, DRIVELINES(BOTTOM) REAR LIGHTS KIT, GUARD, DRIVELINES (TOP) COMFORT PKG, ENCLOSED CAB,HVAC KIT, DEBRIS SEAT,AIR SUSPENSION,CLOTH,HEAT KIT, GUARDING DOOR, CAB, POLYCARBONATE BLADE, 6W DOZER, SMART, 92'' INTEGRATED RADIO KIT, GRADING IMU, SMART, MACH AGENDA ITEM #7. h) 294809-03 Page 3 SEAT BELT, 3'' BROOM, BA121, HYD.ANGLE, P/W PACKAGE, TECHNOLOGY (T4) BRUSHCUTTER, BR320, HF XPS FAN, COOLING, DEMAND Service Manual Paper PRODUCT LINK, CELLULAR PLE643 Parts Manual Paper OIL, HYDRAULIC, COLD OPERATION Felling FT-14-IT-I SELL PRICE $157,155 NET BALANCE DUE $157,155 SALES TAX (10.3%) $16,186.97 BALANCE $173,341.97 WARRANTY Standard Warranty: 1 Year Unlimited Hour Premier Warranty F.O.B/TERMS: Renton We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Tim Foley Machine Sales Representative TFoley@NCMachinery.com AGENDA ITEM #7. h) AB - 3605 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: Memorandum of Agreement with King County for Reclaimed Water Feasibility Study RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Jonathan Chavez, Water Utility Project Engineer EXT.: 7208 FISCAL IMPACT SUMMARY: The city’s maximum share for the proposed Reclaimed Water Feasibility Study is $100,000 and King County’s maximum share would also be $100,000. The PW/Water Utility is requesting the appropriation of $100,000 in funding for the city’s share of the Study from the Water Utility Fund 405 unencumbered fund balance to be included in the second quarter budget adjustment. SUMMARY OF ACTION: The City of Rentonand King Countywould like to enter into a Memorandum of Agreement (MOA) to fund a Reclaimed Water Feasibility Study for the planning and implementation of a city reclaimed water distribution system in the Renton Green Valley area (see Study Area Map in Exhibit 1 of the MOA). The MOAidentifies the activities and responsibilities each party will undertake to select a consultant to assist in the development of the Reclaimed Water Feasibility Study. The Feasibility Study will include reclaimed water demand analysis, identification and outreach to potential customers and all possible uses of reclaimed water, development of a reclaimed water distribution system alternatives, identification of capital, operating and maintenance costs, potential funding sources, conducting a financial and rate analysis, and preparation of a summary report of the study findings. King County produces Class A reclaimed water at the South Treatment Plan in Renton and currently has a 16- inch reclaimed water distribution system extended to SW 16 Street. The PW/Water Utility is looking at the utilization of this resource to replace the use of potable water for landscapeirrigation and other industrial uses as appropriate that currently utilize drinking water, thus saving this resource. The PW/ Water Utility will be responsible for managing the selection, contracting and management of a consultant’s work associated with performing the study scope of work with involvement and concurrence from King County staff. EXHIBITS: A. Memorandum of Agreement STAFF RECOMMENDATION: Authorize the mayor and City Clerk to enter into a Memorandum of Agreement with King County to fund a Reclaimed Water Feasibility Study with a maximum amount $200,000, with each party’s cost share being $100,000 and approve the appropriation of $100,000 from the Water Utility Fund 405 unencumber fund balance to fund the city’s share of the study. AGENDA ITEM #7. i) MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF RENTON AND KING COUNTY FOR THE STUDY OF RECLAIMED WATER DISTRIBUTION FACILITIES IN THE CITY OF RENTON THIS AGREEMENT is made and entered into this day of 2024 between King County by and through its Department of Natural Resources and Parks, Wastewater Treatment Division (hereinafter “County”) and the City of Renton (hereinafter “City”). The County and City may also be collectively referred to as the “Parties.” Recitals: The County is the regional wastewater services provider for a large portion of King County and portions of Snohomish and Pierce Counties. The City is an optional municipal code city operating under Title 35A RCW in the State of Washington, authorized under RCW 35.58.050(2) to provide and supply water; The County owns and operates South Treatment Plant (“South Plant”), which is located in the City and is part of the County's regional wastewater treatment system. South Plant produces Class A reclaimed water. Reclaimed water is wastewater that is treated to such a high level it can be used safely for a variety of purposes that do not require drinking water quality, such as irrigation of recreational fields, parks, golf courses, and food crops, industrial process and cooling water. Class A reclaimed water is a water resource that meets the treatment requirements of Chapter 173-219 WAC, including, at a minimum, oxidation, coagulation, filtration, and disinfection. The County and the City have determined that it is in their respective interest to enter into an agreement to analyze the potential use of reclaimed water within the City, with the assumption that for purposes of the Feasibility Study only the County is identified as the wholesaler of the reclaimed water and the City is identified as the retailer. Now therefore, the County and the City intend to follow the approach described in this Memorandum of Agreement (hereinafter “Agreement”). 1. Purpose of the Agreement The purpose of this Agreement is to identify the activities each party will undertake for the analysis of a reclaimed water distribution system that can serve customers in the City. 2. Term Of Agreement This Agreement shall become effective immediately upon execution by the Parties and shall remain in effect until the work described herein is complete, unless terminated sooner, as provided herein. The Parties anticipate that the work described in this AGENDA ITEM #7. i) City of Renton MOA Page 2 of 12 Agreement will be completed by March 31, 2026, and may be extended by mutual written agreement of both parties. 3. Responsibilities of Each Agency The County is the regional wastewater services provider in the County including areas within the City via long-term contracts. As part of these contracts, the County must provide adequate facilities to intercept, transport, treat and discharge wastewater in a manner prescribed by local, state, and federal regulations. A component of the County’s wastewater mission is to reclaim and beneficially reuse wastewater products such as reclaimed water and biosolids. The City supplies drinking water within its designated service area. This water is supplied to users via City owned wells and contracts with other water purveyors. There may be opportunities in the City to use Class A reclaimed water from the County’s facilities for irrigation, commercial and industrial purposes, and other allowed uses to augment their existing water supply. 4. Work Elements Attached hereto as Exhibit 1 and incorporated herein by this reference is a scope of work, study area, and schedule for the Reclaimed Water Feasibility Study (sometimes referred to herein as the “Feasibility Study” or the “Study”) which, as described in Exhibit 1, will identify potential reclaimed water users and estimated quantities, develop reclaimed water distribution alternatives and costs, conduct a benefit and cost analysis, evaluate funding options and prepare a financial analysis, identify next steps, and prepare a written report. 5. Conflict Resolution In the event that a dispute arises under this Agreement, the Renton Public Works Administrator and County Wastewater Treatment Division Director shall meet and confer in an effort to resolve the dispute. If the Renton Public Works Administrator and the County Wastewater Treatment Division Director are unable to resolve the dispute to the satisfaction of both parties, then either party may take whatever steps it deems appropriate, including but not limited to, terminating the agreement for convenience or for cause, if applicable. Nothing in this section shall be construed to prohibit either party from exercising its right to terminate this Agreement for any reason, for no reason, or for lack of appropriation of funding. 6. Public Involvement and Communications The City and the County will conduct potential customer and stakeholder involvement and communications that are appropriate for the Feasibility Study. AGENDA ITEM #7. i) City of Renton MOA Page 3 of 12 7. Financial Obligations The City and County have agreed to retain an independent consultant to prepare the Feasibility Study and have set as the maximum consultant cost for the Feasibility Study $200,000, including all direct and indirect costs. King County will reimburse the City for 50% of the actual consultant cost for the Feasibility Study, not to exceed a total of $100,000. In addition, the City and County will perform work, provide respective staff time, and respective City and County resources to complete this Agreement, with each Party bearing their own costs for such work, staff time and resources. The Parties agree and acknowledge that each Party is receiving from the other Party an equivalent and equal value of in-kind and/or other products and services (“Mutual Products and Services”) such that each Party is receiving from the other Party the true and full value of the products and/or services that each Party is providing to the other. The Parties agree and acknowledge that the requirements of RCW 43.09.210 are met herein and that no Party is receiving a benefit from the other Party for which they have not been fully compensated through in-kind and/or other products and services described herein. Therefore, the Parties agree and acknowledge that no further compensation or consideration is required for the exchange of Mutual Products and Services described herein. 8. Billing Procedure Subject to the cap set forth in Section 7 above, the City shall submit invoices for the Study to the contract manager identified in Section 12 of this contract. Reimbursement to the City for approved and completed work will be made within thirty (30) days of receipt of the invoice. Each invoice shall include a detailed summary of the work accomplished and billing rates. Upon expiration of the agreement, any claim for payment not already made shall be submitted within sixty (60) days after the expiration date or the end of the fiscal year, whichever is earlier. Both parties shall maintain books, records, documents, and other evidence which sufficiently and properly reflect all direct and indirect costs expended by it in the performance of this Agreement for a period of six (6) years. These records shall be subject to inspection, review, or audit by personnel of the City and the County, other personnel duly authorized by the City and the County, the Office of the State Auditor, and federal officials to the extent authorized by law. 9. Indemnification The City and the County agree, to the extent permitted by law, to defend, protect, save, and hold harmless the other party, its officers, agents, and employees from any and all claims, costs, damages, and expenses suffered due to each party's own actions or those of its officers, officials, employees an/or agents in the performance of this Agreement. The obligations under this paragraph shall extend to any claim, demand and/or cause of action brought by or on behalf of any officer, official, employee or agent. The foregoing duty is specifically and expressly intended to constitute a waiver of each party’s immunity under AGENDA ITEM #7. i) City of Renton MOA Page 4 of 12 Washington's Industrial Insurance Act, RCW Title 51, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity and defense of claims, demands, causes of action, costs, damages and expenses, (included above), that are made by the indemnifier’s employees, agents, officials, officers and subcontractors. The parties acknowledge that these provisions were mutually negotiated and agreed upon by them. 10. Termination Either party may terminate this Agreement without being subject to the provisions of Section 5, Conflict Resolution, herein, upon 30 days prior written notification to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination, except as described in Section 10. Any obligations of the County beyond the current fiscal year are subject to and contingent upon the appropriation of funds by the King County Council for the specific purpose of funding the work in accordance with the County Charter and applicable law. Should such an appropriation not be approved, then this Agreement shall terminate at the close of the then-current appropriation year. The County’s appropriation year ends on December 31 of each year. 11. Contract Management The contract manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this agreement. The Contract Manager for the City is: Jonathan Chavez, Civil Engineer III Utility System Division, 5th flr Renton City Hall 1055 S. Grady Way Renton, WA 98057 (425) 430-7208 jchavez@rentonwa.gov The Contract Manager for the County is: Kristina Westbrook, Recycled Water Program Lead King County Wastewater Treatment Division 201 South Jackson Street MS: KSC-NR-0512 Seattle, WA 98104 (206) 477-5522 kristina.westbrook@kingcounty.gov AGENDA ITEM #7. i) City of Renton MOA Page 5 of 12 12. No Partnership This Agreement shall not be interpreted or construed to create an association, joint venture, or partnership between the Parties or to impose any partnership obligation or liability upon either Party. Further, neither Party shall have any undertaking for or on behalf of, or to act as or be an agent or representative of, or to otherwise bind the other Party. 13. No Third Party Beneficiary Nothing in this Agreement shall be construed to create any rights in or duties to any third party, nor any liability to or standard of care with reference to any third party. This Agreement shall not confer any right or remedy upon any person other than the Parties hereto. This Agreement shall not release or discharge any obligation or liability of any third party to either Party herein. 14. Governing Law; Venue This Agreement shall be governed by, construed, and enforced in accordance with Washington law; and the Parties agree that for any legal action or proceeding, venue shall be in King County Superior Court, in Seattle Washington. AGENDA ITEM #7. i) City of Renton MOA Page 6 of 12 15. Entire Agreement This Agreement constitutes the entire agreement and supersedes any and all prior agreements of the Parties, with respect to the limited subject matter hereof. IN WITNESS WHEREOF, the parties have executed this agreement. The City of Renton King County Department of Natural Resources and Parks By:___________________________ By :____________________________ Armondo Pavone Kamuron Gurol Mayor Wastewater Treatment Division Director ____________________________ ___________________________ Date Date Attest ___________________________ Jason A. Seth City Clerk ____________________________ Date Approved as to Legal Form By:___________________________ Shane Maloney City Attorney ____________________________ Date Exhibit 1: Scope of Work, Anticipated Schedule, and Study Area City of Renton Reclaimed Water Feasibility Study AGENDA ITEM #7. i) City of Renton MOA Page 7 of 12 EXHIBIT 1 Scope of Work, Anticipated Schedule, Study Area City of Renton Reclaimed Water Feasibility Study BACKGROUND The City of Renton (City) owns and operates a multi-source municipal water system that currently serves 18,553 retail customers (service connections). Between 2008 and 2017, the City’s average day demand (ADD) was approximately 7 million gallons per day (MGD), with historical maximum day demands (MDD) of approximately 13 MGD. Based on the 2021 City of Renton Water System Plan Update, the City’s ADD is projected to increase from 7.7MGD in 2019 to 9.8 MGD in 2039. By 2039, the MDD is projected to increase to 17.7 MGD. Although the City has enough supply to meet system wide ADD through 2039, the City would need to augment their supply with Seattle Public Utilities (SPU) supplied water to meet the 2039 MDD. Additionally, House Bills (HB) 1110 & 1337 were signed in May and will go into effect on July 23, 2023. These measures will result in higher density and an increase in water consumption. In a proactive and environmentally conscious effort to prepare for future demands, climate change, increase sustainability and protect the City’s aquifer supply, the City and King County (County) is seeking professional services for a reclaimed water feasibility study to determine the viability of reclaimed water as an alternate water supply, for non-potable uses. STUDY GOALS This study shall focus on the planning and implementation of a City reclaimed water distribution system in the Renton Green River Valley area (see attached map). The consultant shall use existing City customer data, future demands of consumptive/non-consumptive water use, current/future construction costs, existing water quality data, published reports/studies, and applicable knowledge/expertise to inform the City on reclaimed water viability. SCOPE OF WORK The Consultant shall provide a Reclaimed Water Feasibility Study that builds upon the City’s 1993 Conceptual Reuse Plan. The study shall include an implementation plan that outlines necessary components needed to establish a City Reclaimed Water Program. The following tasks shall be included and expanded upon as part of this project: Task 1 – Project Management •Prepare project schedule. •Provide progress report with monthly invoicing. •Provide “Project Manager to Project Manager” biweekly check-ins, as needed. •Provide Quality Control and Review of all deliverables. Deliverables: Progress reports and invoices. AGENDA ITEM #7. i) City of Renton MOA Page 8 of 12 Task 2 – Project Kick-off and Background information Review •Review all applicable and existing background information provided by the City of Renton and King County. •Concepts & Criteria Reviews meeting with senior consulting staff. •Identify questions and additional information needed for kick-off meeting. •Conduct a kick-off meeting with City and County representatives and to review project goals and objectives, discuss the Scope of Work and schedule and establish preliminary dates for project meetings and to discuss identified questions and information needed by the consultant. Deliverables: Kick-off meeting minutes. Task 3 - Reclaimed Water Quality, Uses, Benefits, and Demand Analysis Subtask 3.1 – Reclaimed Water Quality and Existing System •Summarize the treatment process and distribution system for the King County Wastewater Treatment Division (KCWTD) South Treatment Plant (KCSTP) reclaimed water system and any planned future improvements/projects. •Review reclaimed water quality data including Contaminants of Emerging Concern (CEC) (i.e PFAS) and compare reclaimed water quality to water quality typically needed for different types of uses and with Washington State Class A reclaimed water standards. •Compare reclaimed water to existing City potable water quality data. •Assess potential impacts to downstream water bodies from the use of reclaimed water for landscape irrigation. Subtask 3.2 – Reclaimed Water Examples and Benefits •Summarize the following: o Approved uses for Class A reclaimed water. o Provide examples of active, reclaimed water uses in Washington and other USA states. o Identify benefits and challenges of reclaimed water use. Qualitative and quantitative benefits will be considered. Verify relative importance to the City. Deliverables (subtask 3.1 and 3.2): A draft summary of reclaimed water system, water quality considerations and comparisons, examples, and benefits for review by the City and KC. Subtask 3.3 – Reclaimed Water Demand Analysis This subtask will define and identify potential reclaimed water uses and demands within the City’s study area. Subtask 3.3 and 3.4 will result in specified uses, locations, volumes, flow rates, and seasonality of potential reclaimed water uses that will be incorporated into the analysis and design of alternative reclaimed water distribution and conveyance systems. •Review the City’s Comprehensive Land Use Plan, zoning designations and existing land uses within the study area to identify potential reclaimed water users in the study area. •Identify the City’s high potable water customers in the study area and breakdown the uses (consumptive vs. non-consumptive). The City will provide meter data. AGENDA ITEM #7. i) City of Renton MOA Page 9 of 12 •Identify new private development opportunities that could incorporate the use of reclaimed water for toilets/urinals, cooling towers and irrigation. Coordinate with the City’s Community Economic Development Division for proposed private development projects. •Identify existing customers with chillers/cooling towers using techniques such as aerial photography and industry type (i.e. data centers, power plants, large industrial buildings) •Based on the City’s meter data, building size, industry standards, and expected use type, estimate potential RW average and peak usage for each potential customer. Deliverables: A draft summary of uses and maps for review and discussion by the City and County. Subtask 3.4 – Potential Customer Outreach This subtask the Consultant will conduct on-site potential customer meeting to discuss reclaimed water use information, customer questions and concerns, and interesting in using reclaimed water. •From Subtask 3.3: identify what customers conduct on-site interviews. The City will identify potential customer contact information. •The City, KC, and Consultant will collectively develop a questionnaire to support discussions during on-site potential customer interviews. Potential questions may include: willingness to pay, seasonality of uses, preferred incentives, treatment needs for use- specific uses, pressure needs, verification of water usage type/volume. •Develop any marketing material needed for the customer interviews (brochures, etc.) •Conduct potential customer interviews. •Identify any changes to potential customer estimates after interviews. Deliverables: •Customer questionnaire. •Any marketing material needed for customer interviews. •A summary report of potential customer interviews Task 4 – Development of Reclaimed Water Alternatives (Reclaimed Water Infrastructure, Design Standards, Roles, and Responsibilities Subtask 4.1- Reclaimed Water Distribution System Alternatives This task will develop alternative reclaimed water distribution and conveyance configurations to serve potential uses identified in Task 3. The systems would include all key components of a reclaimed water distribution system and develop alternative configurations to convey water from delivery points on the South Plant system to end use locations. It will include the engineering elements required to connect to the South Plant system. Conceptual level sizing and routing of the pipe distribution network will be developed for use in later tasks for cost estimating. The alternatives will consider but not be limited to: •Phasing and future Interties AGENDA ITEM #7. i) City of Renton MOA Page 10 of 12 •Identifying potential pump station, pressure regulating stations, and chlorine residual disinfection. •Identification at what point reclaimed water reservoirs or storage may be needed. •Identify if treatment capacity expansion will be needed based on customer demands. •Identify permits and regulatory requirements for each configuration. Subtask 4.2 - Reclaimed Water Program Considerations and Roles and Responsibilities •Identify regulatory requirements for system design and customer connections (i.e. purple pipe, signage/tagging, horizontal/vertical separation, backflow protection, etc.) •Identification reclaimed water program work that will be required if a program is implemented (i.e. Reclaimed Water use training, user contracts, cross-connection control testing, etc.) •Identification of division of responsibilities between the City and the County. Items to consider but not limited to are: ▪Reclaimed water production ▪Distribution system operation and maintenance. ▪Cross-connection control management ▪RW User agreements ▪RW User training ▪Customer connection design review ▪Meter reading Deliverables: Included in feasibility report (final task below) Task 5 – Costs, Potential Funding Sources, and Feasibility Subtask 5.1 – Potential Funding Sources •Estimate potential reclaimed water revenues. •Estimate potable water savings relative to potable water. •Identify any federal, state, or local grants/loans/bonds. •Identify other funding mechanisms such as, but not limited to: o Local Improvement District o Latecomers and Special Assessment District to fund reclaimed water distribution system construction o Potential voter approved taxes o Rates o Developer Contributions/extensions Subtask 5.2 – Estimated Costs •Estimate customer connection costs. •Estimate potential customer payback period at discounted reclaimed water rate versus potable rate. •Estimated capital costs for each reclaimed water alternative for engineering design, permitting and construction. •Estimate reclaimed water system operations and maintenance costs. •Estimate lifecycle costs for each alternative incorporating quantified benefits. AGENDA ITEM #7. i) City of Renton MOA Page 11 of 12 Subtask 5.3 - Financial and Rate Analysis This task will conduct a financial and rate analysis for the reclaimed water system. This analysis may include scenarios with different wholesale and retail reclaimed water rates, funding sources, and evaluate cost recovery. This task will include with key City and County staff to explore options and analysis methods. Deliverables: Included in feasibility report (final task below) Task 6 – Final Feasibility Report This task will include preparation of a draft and final report of study findings that will include the work of all the above tasks, conclusions, and recommendations, and proposed next steps. This task may include several meetings with key staff to discuss findings and gather input for the final document. Deliverable: Draft and final feasibility report ANTICIPATED SCHEDULE Renton Staff Review of Agreement and Parties Finalize Language: March-May, 2024 Present Agreement for Review and Approval to Renton City Council: June-July 2024 Consultant Selection Complete August-September 2024 Council Approval of Consultant Contract October 2024 Feasibility Study Report Complete November 2025 AGENDA ITEM #7. i) City of Renton MOA Page 12 of 12 AGENDA ITEM #7. i) AB - 3601 City Council Regular Meeting - 17 Jun 2024 SUBJECT/TITLE: Bid Award – Award of Contract CAG-24-098 for the Burnett Ave S and Williams Ave S Storm System Improvement Project (SWP-27-4088 / WWP27-4088) RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Troy Solly, Surface Water Utility Engineer EXT.: 7313 FISCAL IMPACT SUMMARY: The low bid submitted by R.L. Alia Company of $2,659,248.64 is under the engineer’s estimate of $3,667,824.97 by $1,008,576.33 (27%). The Surface Water and the Wastewater Utilities are funding this project as follows: The Surface Water Utility’s share of the contract is $2,368,759.25. The remaining unencumbered 2024 Surface Water Utility Capital Improvement Program budget for the Burnett Ave S and Williams Ave S Storm System Improvement Project (427.475517) is $3,782,396.19. This includes $897,375 of construction grant funding from the Washington Department of Ecology and $194,950 from the King County Flood Control District 2024 Subregional Opportunity Fund. The Wastewater Utility’s share of the contract is $290,489.39. The remaining unencumbered 2024 Wastewater Utility Capital Improvement Program budget for the Burnett Ave S and Williams Ave S Storm System Improvement Project (426.465526) is $498,836.90. There are sufficient funds in the Surface Water and Wastewater Capital Improvement Program budgets to fund the Burnett Ave S and Williams Ave S Storm System Improvement Project construction contract. SUMMARY OF ACTION: The City of Renton Surface Water Utilitysolicited bids from contractors interested in furnishing and installing storm and sanitary sewer improvements within the project area along Burnett Ave S, Williams Ave S, and S Tobin St between S 2nd St and the Cedar River. The project will install approximately 2,650 linear feet of new storm drainage mains, 425 linear feet of sanitary sewer mains, and twostormwater treatment facilities. Bids for the construction of this project were received and opened on Thursday, May 23, 2024. A total of 9 bids were submitted and the bid amounts are summarized below. Bid submitted by Bid amount Engineers Estimate $3,667,824.97 R.L. Alia Company $2,659,248.64 Johansen Construction Company $2,899,861.94 Rodarte Construction Inc. $3,152,924.64 In Depth Excavation $3,167,732.12 AGENDA ITEM #7. j) Northwest Cascade, Inc. $3,184,093.41 Road Construction Northwest, Inc. $3,245,052.32 Active Construction, Inc. $3,655,655.00 Laser Underground and Earthworks, Inc. $3,920,466.85 RW Scott Construction Co. $3,991,880.05 City policy 250-02 allows for the bid award to be placed on the Council consent agenda with Council concur as the recommended action, if all the following 3 criteria are met: 1. More than one bid was received, 2. The lowest responsive and responsible bid was within the project budget, and 3. There were no significant irregularities with the lowest responsive and responsible bid. The bids submitted for the project, including the bid byR.L. Alia Company, meets all three criteria in policy 250- 02. Public Works Surface Water Utility staff have reviewed the submitted bid and determined that the bid is responsive, and that R.L. Alia Company is a responsible bidder as defined in RCW 39.04.350, in Renton City policy 250-02 and in section 1-02.14 of the project specifications. The surety has confirmed with staff that the bid bond submitted by R.L. Alia Company is valid. We have checked the bidder’s provided references and determined that they have the required experience and expertise to perform the project. R.L. Alia Company has successfully completed similar projects including previous projects with the City of Tacoma, City of Lakewood, City of Buckley, and the City of Renton. Enclosed is the engineer’s final bid tabulation, and the completed bidder assessment form. EXHIBITS: A. Final Staff Bid Tabulation B. Bigger Assessment C. City Clerk Bid Tab STAFF RECOMMENDATION: Award contract CAG-24-098 for the construction of the Burnett Ave S and Williams Ave S Storm System Improvement projectto R.L. Alia Companyand authorize the mayor and city clerk to execute this contract in the amount of $2,659,248.64 AGENDA ITEM #7. j) CAG-24-098 Project:Burnett Ave S and Williams Ave S Storm System Improvement Project BID DATE:05/23/2024 Item No.Description Unit Quantity Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Schedule A A1 Mobilization & Demobilization Lump Sum 1 327,500.00 $327,500.00 $267,888.89 $267,888.89 $200,000.00 $200,000.00 $265,000.00 $265,000.00 $241,000.00 $241,000.00 $225,000.00 $225,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $360,000.00 $360,000.00 $80,000.00 $80,000.00 $440,000.00 $440,000.00 A2 Construction Surveying, Staking, and As-Built Drawings Lump Sum 1 23,000.00 $23,000.00 $33,916.67 $33,916.67 $28,000.00 $28,000.00 $22,500.00 $22,500.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $97,750.00 $97,750.00 $35,000.00 $35,000.00 $19,000.00 $19,000.00 $25,000.00 $25,000.00 $28,000.00 $28,000.00 A3 Project Temporary Traffic Control Lump Sum 1 46,000.00 $46,000.00 $258,650.04 $258,650.04 $190,000.00 $190,000.00 $210,000.00 $210,000.00 $250,000.00 $250,000.00 $200,000.00 $200,000.00 $375,000.00 $375,000.00 $211,000.00 $211,000.00 $441,850.32 $441,850.32 $100,000.00 $100,000.00 $350,000.00 $350,000.00 A4 SPCC Plan and Implementation Lump Sum 1 6,400.00 $6,400.00 $3,094.44 $3,094.44 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $500.00 $500.00 $2,500.00 $2,500.00 $500.00 $500.00 $350.00 $350.00 $5,000.00 $5,000.00 $11,000.00 $11,000.00 $5,000.00 $5,000.00 A5 SWPPP and TESC Plan and Implementation Lump Sum 1 11,500.00 $11,500.00 $41,816.67 $41,816.67 $40,000.00 $40,000.00 $75,000.00 $75,000.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00 $55,000.00 $55,000.00 $350.00 $350.00 $160,000.00 $160,000.00 $11,000.00 $11,000.00 $5,000.00 $5,000.00 A6 Dewatering Lump Sum 1 34,500.00 $34,500.00 $82,409.03 $82,409.03 $15,000.00 $15,000.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00 $150,000.00 $150,000.00 $10,681.25 $10,681.25 $92,000.00 $92,000.00 $9,000.00 $9,000.00 $40,000.00 $40,000.00 $400,000.00 $400,000.00 A7 Contaminated Soil and Groundwater Handling and Management Plan Lump Sum 1 4,600.00 $4,600.00 $11,111.11 $11,111.11 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $9,500.00 $9,500.00 $350.00 $350.00 $150.00 $150.00 $25,000.00 $25,000.00 $50,000.00 $50,000.00 A8 Remove and Replace Pavement Markings Lump Sum 1 9,200.00 $9,200.00 $56,361.11 $56,361.11 $28,000.00 $28,000.00 $60,000.00 $60,000.00 $50,000.00 $50,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $56,000.00 $56,000.00 $60,000.00 $60,000.00 $70,000.00 $70,000.00 $63,250.00 $63,250.00 A9 Minor Changes Est 1 150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 Subtotal A 612,700.00 905,247.96 657,500.00 791,500.00 761,500.00 825,000.00 1,058,431.25 845,050.00 1,205,000.32 512,000.00 1,491,250.00 Tax 10.3%63,108.10 93,240.54 67,722.50 81,524.50 78,434.50 84,975.00 109,018.42 87,040.15 124,115.03 52,736.00 153,598.75 Total A 675,808.10 998,488.50 725,222.50 873,024.50 839,934.50 909,975.00 1,167,449.67 932,090.15 1,329,115.35 564,736.00 1,644,848.75 Schedule B B1 Each 6 2,300.00 $13,800.00 $897.55 $5,385.30 $1,000.00 $6,000.00 $950.00 $5,700.00 $1,000.00 $6,000.00 $850.00 $5,100.00 $650.00 $3,900.00 $1,500.00 $9,000.00 $785.00 $4,710.00 $500.00 $3,000.00 $842.95 $5,057.70 B2 Est 1 40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 B3 Est 1 10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 B4 Each 3 1,150.00 $3,450.00 $2,691.11 $8,073.33 $2,000.00 $6,000.00 $3,250.00 $9,750.00 $450.00 $1,350.00 $1,500.00 $4,500.00 $3,500.00 $10,500.00 $1,000.00 $3,000.00 $795.00 $2,385.00 $10,000.00 $30,000.00 $1,725.00 $5,175.00 B5 Ton 25 288.00 $7,200.00 $219.00 $5,475.00 $250.00 $6,250.00 $166.00 $4,150.00 $225.00 $5,625.00 $70.00 $1,750.00 $165.00 $4,125.00 $200.00 $5,000.00 $220.00 $5,500.00 $225.00 $5,625.00 $450.00 $11,250.00 B6 Force Account 1 20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 B7 Lump Sum 1 13,800.00 $13,800.00 $40,572.22 $40,572.22 $5,300.00 $5,300.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $45,000.00 $45,000.00 $2,500.00 $2,500.00 $5,350.00 $5,350.00 $25,000.00 $25,000.00 $220,000.00 $220,000.00 $60,000.00 $60,000.00 B8 Cu. Yard 80 87.00 $6,960.00 $136.42 $10,913.60 $80.00 $6,400.00 $86.00 $6,880.00 $150.00 $12,000.00 $50.00 $4,000.00 $153.00 $12,240.00 $200.00 $16,000.00 $200.00 $16,000.00 $180.00 $14,400.00 $128.76 $10,300.80 B9 Cu. Yard 10 230.00 $2,300.00 $412.54 $4,125.40 $200.00 $2,000.00 $150.00 $1,500.00 $325.00 $3,250.00 $180.00 $1,800.00 $850.00 $8,500.00 $300.00 $3,000.00 $940.00 $9,400.00 $190.00 $1,900.00 $577.88 $5,778.80 B10 Ton 3,400 92.00 $312,800.00 $49.78 $169,252.00 $70.00 $238,000.00 $32.00 $108,800.00 $36.00 $122,400.00 $28.00 $95,200.00 $48.00 $163,200.00 $49.00 $166,600.00 $80.00 $272,000.00 $60.00 $204,000.00 $45.00 $153,000.00 B11 Ton 625 58.00 $36,250.00 $63.78 $39,862.50 $70.00 $43,750.00 $45.50 $28,437.50 $65.00 $40,625.00 $40.00 $25,000.00 $90.00 $56,250.00 $61.00 $38,125.00 $92.50 $57,812.50 $60.00 $37,500.00 $50.00 $31,250.00 B12 Ton 724 403.00 $291,772.00 $240.94 $174,440.56 $185.00 $133,940.00 $227.50 $164,710.00 $230.00 $166,520.00 $200.00 $144,800.00 $207.00 $149,868.00 $275.00 $199,100.00 $244.00 $176,656.00 $300.00 $217,200.00 $300.00 $217,200.00 B13 Ton 645 403.00 $259,935.00 $175.24 $113,029.80 $150.00 $96,750.00 $159.25 $102,716.25 $215.00 $138,675.00 $180.00 $116,100.00 $145.00 $93,525.00 $181.00 $116,745.00 $147.00 $94,815.00 $200.00 $129,000.00 $199.91 $128,941.95 B14 Sq. Yard 6,537 6.00 $39,222.00 $8.62 $56,348.94 $7.00 $45,759.00 $3.40 $22,225.80 $8.00 $52,296.00 $9.00 $58,833.00 $4.50 $29,416.50 $9.00 $58,833.00 $9.50 $62,101.50 $15.00 $98,055.00 $12.17 $79,555.29 B15 Lump Sum 1 173,200.00 $173,200.00 $134,044.89 $134,044.89 $100,000.00 $100,000.00 $116,000.00 $116,000.00 $140,000.00 $140,000.00 $185,000.00 $185,000.00 $130,000.00 $130,000.00 $138,000.00 $138,000.00 $122,000.00 $122,000.00 $165,000.00 $165,000.00 $110,404.03 $110,404.03 B16 Lump Sum 1 258,500.00 $258,500.00 $205,060.86 $205,060.86 $160,000.00 $160,000.00 $208,600.00 $208,600.00 $225,000.00 $225,000.00 $245,000.00 $245,000.00 $200,000.00 $200,000.00 $215,000.00 $215,000.00 $192,000.00 $192,000.00 $225,000.00 $225,000.00 $174,947.78 $174,947.78 B17 Linear Foot 24 168.00 $4,032.00 $148.46 $3,563.04 $115.00 $2,760.00 $141.00 $3,384.00 $180.00 $4,320.00 $120.00 $2,880.00 $156.00 $3,744.00 $191.00 $4,584.00 $189.00 $4,536.00 $100.00 $2,400.00 $144.15 $3,459.60 B18 Linear Foot 217 187.00 $40,579.00 $148.94 $32,319.98 $115.00 $24,955.00 $140.50 $30,488.50 $160.00 $34,720.00 $155.00 $33,635.00 $137.00 $29,729.00 $190.00 $41,230.00 $175.00 $37,975.00 $115.00 $24,955.00 $152.97 $33,194.49 B19 Linear Foot 438 214.00 $93,732.00 $143.06 $62,660.28 $115.00 $50,370.00 $134.50 $58,911.00 $125.00 $54,750.00 $140.00 $61,320.00 $112.00 $49,056.00 $147.00 $64,386.00 $169.00 $74,022.00 $200.00 $87,600.00 $145.00 $63,510.00 B20 Linear Foot 1,136 235.00 $266,960.00 $173.96 $197,618.56 $115.00 $130,640.00 $173.60 $197,209.60 $325.00 $369,200.00 $139.00 $157,904.00 $125.00 $142,000.00 $169.00 $191,984.00 $147.00 $166,992.00 $220.00 $249,920.00 $152.00 $172,672.00 B21 Linear Foot 222 214.00 $47,508.00 $195.23 $43,341.06 $135.00 $29,970.00 $203.10 $45,088.20 $240.00 $53,280.00 $160.00 $35,520.00 $167.00 $37,074.00 $210.00 $46,620.00 $177.00 $39,294.00 $290.00 $64,380.00 $175.00 $38,850.00 B22 Linear Foot 240 340.00 $81,600.00 $272.31 $65,354.40 $170.00 $40,800.00 $277.80 $66,672.00 $300.00 $72,000.00 $200.00 $48,000.00 $219.00 $52,560.00 $275.00 $66,000.00 $239.00 $57,360.00 $370.00 $88,800.00 $400.00 $96,000.00 B23 Linear Foot 8 141.00 $1,128.00 $211.50 $1,692.00 $155.00 $1,240.00 $201.50 $1,612.00 $280.00 $2,240.00 $175.00 $1,400.00 $163.00 $1,304.00 $224.00 $1,792.00 $255.00 $2,040.00 $290.00 $2,320.00 $160.00 $1,280.00 B24 Linear Foot 335 255.00 $85,425.00 $201.93 $67,646.55 $155.00 $51,925.00 $248.40 $83,214.00 $200.00 $67,000.00 $170.00 $56,950.00 $159.00 $53,265.00 $224.00 $75,040.00 $191.00 $63,985.00 $290.00 $97,150.00 $180.00 $60,300.00 B25 Linear Foot 2,650 6.00 $15,900.00 $6.26 $16,589.00 $7.00 $18,550.00 $13.50 $35,775.00 $2.50 $6,625.00 $5.00 $13,250.00 $3.50 $9,275.00 $3.00 $7,950.00 $5.00 $13,250.00 $3.00 $7,950.00 $13.82 $36,623.00 B26 Each 19 4,320.00 $82,080.00 $2,693.56 $51,177.64 $2,250.00 $42,750.00 $1,985.00 $37,715.00 $1,800.00 $34,200.00 $4,800.00 $91,200.00 $1,900.00 $36,100.00 $2,025.00 $38,475.00 $1,900.00 $36,100.00 $5,500.00 $104,500.00 $2,082.08 $39,559.52 B27 Each 24 7,190.00 $172,560.00 $7,480.04 $179,520.96 $5,400.00 $129,600.00 $5,305.00 $127,320.00 $7,000.00 $168,000.00 $10,000.00 $240,000.00 $4,975.00 $119,400.00 $7,700.00 $184,800.00 $7,450.00 $178,800.00 $14,000.00 $336,000.00 $5,490.39 $131,769.36 B28 Each 5 10,930.00 $54,650.00 $11,043.01 $55,215.05 $7,700.00 $38,500.00 $8,175.00 $40,875.00 $10,000.00 $50,000.00 $12,000.00 $60,000.00 $8,525.00 $42,625.00 $14,000.00 $70,000.00 $10,350.00 $51,750.00 $20,000.00 $100,000.00 $8,637.08 $43,185.40 B29 Each 1 12,200.00 $12,200.00 $21,239.77 $21,239.77 $15,500.00 $15,500.00 $16,590.00 $16,590.00 $12,000.00 $12,000.00 $15,000.00 $15,000.00 $27,880.00 $27,880.00 $30,000.00 $30,000.00 $15,800.00 $15,800.00 $40,000.00 $40,000.00 $18,387.93 $18,387.93 B30 Each 2 6,900.00 $13,800.00 $10,335.65 $20,671.30 $5,100.00 $10,200.00 $10,175.00 $20,350.00 $10,000.00 $20,000.00 $12,000.00 $24,000.00 $12,000.00 $24,000.00 $8,000.00 $16,000.00 $11,250.00 $22,500.00 $15,000.00 $30,000.00 $9,495.87 $18,991.74 B31 Each 3 2,300.00 $6,900.00 $3,224.36 $9,673.08 $2,000.00 $6,000.00 $3,830.00 $11,490.00 $1,300.00 $3,900.00 $4,000.00 $12,000.00 $4,420.00 $13,260.00 $1,900.00 $5,700.00 $2,250.00 $6,750.00 $7,000.00 $21,000.00 $2,319.26 $6,957.78 B32 Each 13 2,300.00 $29,900.00 $2,008.96 $26,116.48 $1,000.00 $13,000.00 $1,625.00 $21,125.00 $1,500.00 $19,500.00 $4,500.00 $58,500.00 $2,535.00 $32,955.00 $1,000.00 $13,000.00 $1,300.00 $16,900.00 $2,500.00 $32,500.00 $2,120.68 $27,568.84 B33 Each 6 2,300.00 $13,800.00 $1,935.95 $11,615.70 $1,000.00 $6,000.00 $4,295.00 $25,770.00 $1,000.00 $6,000.00 $300.00 $1,800.00 $1,680.00 $10,080.00 $1,000.00 $6,000.00 $950.00 $5,700.00 $5,000.00 $30,000.00 $2,198.51 $13,191.06 B34 Each 1 5,750.00 $5,750.00 $9,228.62 $9,228.62 $5,000.00 $5,000.00 $9,260.00 $9,260.00 $7,000.00 $7,000.00 $5,700.00 $5,700.00 $7,650.00 $7,650.00 $22,000.00 $22,000.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $8,947.58 $8,947.58 B35 Lump Sum 1 8,000.00 $8,000.00 $17,085.00 $17,085.00 $14,000.00 $14,000.00 $12,750.00 $12,750.00 $7,000.00 $7,000.00 $20,000.00 $20,000.00 $8,265.00 $8,265.00 $15,000.00 $15,000.00 $11,500.00 $11,500.00 $50,000.00 $50,000.00 $15,250.00 $15,250.00 B36 Lump Sum 1 12,650.00 $12,650.00 $18,036.67 $18,036.67 $24,000.00 $24,000.00 $15,210.00 $15,210.00 $8,000.00 $8,000.00 $20,000.00 $20,000.00 $11,970.00 $11,970.00 $18,000.00 $18,000.00 $11,900.00 $11,900.00 $35,000.00 $35,000.00 $18,250.00 $18,250.00 B37 Each 7 3,450.00 $24,150.00 $4,210.06 $29,470.42 $2,500.00 $17,500.00 $1,800.00 $12,600.00 $5,000.00 $35,000.00 $3,500.00 $24,500.00 $6,050.00 $42,350.00 $3,500.00 $24,500.00 $6,300.00 $44,100.00 $4,000.00 $28,000.00 $5,240.51 $36,683.57 B38 Linear Foot 50 128.00 $6,400.00 $214.34 $10,717.00 $200.00 $10,000.00 $97.50 $4,875.00 $200.00 $10,000.00 $200.00 $10,000.00 $311.00 $15,550.00 $200.00 $10,000.00 $240.00 $12,000.00 $300.00 $15,000.00 $180.58 $9,029.00 B39 Lump Sum 1 3,450.00 $3,450.00 $28,127.78 $28,127.78 $50,000.00 $50,000.00 $22,500.00 $22,500.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $70,000.00 $70,000.00 $10,000.00 $10,000.00 $8,400.00 $8,400.00 $50,000.00 $50,000.00 $17,250.00 $17,250.00 B40 Linear Foot 360 127.00 $45,720.00 $83.33 $29,998.80 $80.00 $28,800.00 $74.25 $26,730.00 $85.00 $30,600.00 $65.00 $23,400.00 $66.00 $23,760.00 $83.00 $29,880.00 $75.00 $27,000.00 $130.00 $46,800.00 $91.68 $33,004.80 B41 Each 2 1,850.00 $3,700.00 $2,651.11 $5,302.22 $1,000.00 $2,000.00 $810.00 $1,620.00 $2,000.00 $4,000.00 $3,000.00 $6,000.00 $775.00 $1,550.00 $4,900.00 $9,800.00 $1,500.00 $3,000.00 $7,000.00 $14,000.00 $2,875.00 $5,750.00 B42 Sq. Yard 80 173.00 $13,840.00 $172.41 $13,792.80 $140.00 $11,200.00 $190.25 $15,220.00 $150.00 $12,000.00 $140.00 $11,200.00 $179.00 $14,320.00 $193.00 $15,440.00 $173.00 $13,840.00 $240.00 $19,200.00 $146.42 $11,713.60 B43 Each 2 5,090.00 $10,180.00 $3,814.10 $7,628.20 $4,000.00 $8,000.00 $3,040.00 $6,080.00 $3,500.00 $7,000.00 $3,500.00 $7,000.00 $3,900.00 $7,800.00 $2,700.00 $5,400.00 $4,500.00 $9,000.00 $5,000.00 $10,000.00 $4,186.87 $8,373.74 B44 Each 2 4,660.00 $9,320.00 $4,235.49 $8,470.98 $4,000.00 $8,000.00 $4,740.00 $9,480.00 $3,200.00 $6,400.00 $3,200.00 $6,400.00 $3,450.00 $6,900.00 $5,150.00 $10,300.00 $4,100.00 $8,200.00 $5,000.00 $10,000.00 $5,279.37 $10,558.74 B45 Linear Foot 30 218.00 $6,540.00 $153.31 $4,599.30 $155.00 $4,650.00 $108.50 $3,255.00 $180.00 $5,400.00 $140.00 $4,200.00 $159.00 $4,770.00 $130.00 $3,900.00 $188.00 $5,640.00 $165.00 $4,950.00 $154.25 $4,627.50 Subtotal B $2,661,643.00 $2,085,057.04 $1,716,059.00 $1,813,638.85 $2,109,876.00 $2,063,842.00 $1,833,216.50 $2,081,534.00 $2,066,214.00 $3,033,105.00 $2,047,800.60 Tax N/A 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total B $2,661,643.00 $2,085,057.04 $1,716,059.00 $1,813,638.85 $2,109,876.00 $2,063,842.00 $1,833,216.50 $2,081,534.00 $2,066,214.00 $3,033,105.00 $2,047,800.60 Schedule C C1 Each 6 2,300.00 $13,800.00 $897.55 $5,385.30 $1,000.00 $6,000.00 $950.00 $5,700.00 $1,000.00 $6,000.00 $850.00 $5,100.00 $650.00 $3,900.00 $1,500.00 $9,000.00 $785.00 $4,710.00 $500.00 $3,000.00 $842.95 $5,057.70 C2 Est 1 10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 C3 Est 1 5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 C4 Lump Sum 1 2,300.00 $2,300.00 $7,791.11 $7,791.11 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $1,500.00 $1,500.00 $800.00 $800.00 $5,000.00 $5,000.00 $1,000.00 $1,000.00 $53,820.00 $53,820.00 C5 Cu. Yard 20 87.00 $1,740.00 $133.88 $2,677.60 $80.00 $1,600.00 $86.00 $1,720.00 $150.00 $3,000.00 $65.00 $1,300.00 $145.00 $2,900.00 $200.00 $4,000.00 $200.00 $4,000.00 $150.00 $3,000.00 $128.93 $2,578.60 C6 Ton 515 92.00 $47,380.00 $48.89 $25,178.35 $70.00 $36,050.00 $32.00 $16,480.00 $36.00 $18,540.00 $28.00 $14,420.00 $45.00 $23,175.00 $49.00 $25,235.00 $75.00 $38,625.00 $60.00 $30,900.00 $45.00 $23,175.00 C7 Ton 74 58.00 $4,292.00 $61.17 $4,526.58 $70.00 $5,180.00 $45.50 $3,367.00 $65.00 $4,810.00 $40.00 $2,960.00 $86.00 $6,364.00 $61.00 $4,514.00 $73.00 $5,402.00 $60.00 $4,440.00 $50.00 $3,700.00 C8 Ton 116 403.00 $46,748.00 $237.06 $27,498.96 $185.00 $21,460.00 $227.50 $26,390.00 $230.00 $26,680.00 $200.00 $23,200.00 $206.00 $23,896.00 $275.00 $31,900.00 $250.00 $29,000.00 $260.00 $30,160.00 $300.00 $34,800.00 C9 Ton 110 403.00 $44,330.00 $180.02 $19,802.20 $150.00 $16,500.00 $159.25 $17,517.50 $215.00 $23,650.00 $160.00 $17,600.00 $145.00 $15,950.00 $181.00 $19,910.00 $150.00 $16,500.00 $260.00 $28,600.00 $199.93 $21,992.30 C10 Sq. Yard 1,113 6.00 $6,678.00 $9.24 $10,284.12 $7.00 $7,791.00 $10.00 $11,130.00 $8.00 $8,904.00 $9.00 $10,017.00 $3.00 $3,339.00 $9.00 $10,017.00 $10.00 $11,130.00 $15.00 $16,695.00 $12.17 $13,545.21 C11 Each 1 13,800.00 $13,800.00 $7,171.71 $7,171.71 $6,000.00 $6,000.00 $4,455.00 $4,455.00 $5,500.00 $5,500.00 $5,000.00 $5,000.00 $4,200.00 $4,200.00 $6,400.00 $6,400.00 $14,500.00 $14,500.00 $13,000.00 $13,000.00 $5,490.39 $5,490.39 C12 Linear Foot 26 174.00 $4,524.00 $206.11 $5,358.86 $125.00 $3,250.00 $123.00 $3,198.00 $110.00 $2,860.00 $130.00 $3,380.00 $246.00 $6,396.00 $163.00 $4,238.00 $314.00 $8,164.00 $500.00 $13,000.00 $144.00 $3,744.00 C13 Linear Foot 425 198.00 $84,150.00 $151.56 $64,413.00 $145.00 $61,625.00 $123.75 $52,593.75 $130.00 $55,250.00 $135.00 $57,375.00 $112.00 $47,600.00 $166.00 $70,550.00 $168.00 $71,400.00 $245.00 $104,125.00 $139.30 $59,202.50 C14 Each 1 3,450.00 $3,450.00 $2,838.89 $2,838.89 $2,000.00 $2,000.00 $4,650.00 $4,650.00 $1,600.00 $1,600.00 $2,200.00 $2,200.00 $4,500.00 $4,500.00 $1,900.00 $1,900.00 $2,200.00 $2,200.00 $3,000.00 $3,000.00 $3,500.00 $3,500.00 C15 Each 5 1,725.00 $8,625.00 $2,607.11 $13,035.55 $2,200.00 $11,000.00 $4,800.00 $24,000.00 $2,000.00 $10,000.00 $2,200.00 $11,000.00 $1,200.00 $6,000.00 $1,000.00 $5,000.00 $1,175.00 $5,875.00 $5,000.00 $25,000.00 $3,889.00 $19,445.00 C16 Linear Foot 451 6.00 $2,706.00 $6.93 $3,125.43 $7.00 $3,157.00 $13.50 $6,088.50 $3.00 $1,353.00 $5.00 $2,255.00 $3.50 $1,578.50 $3.00 $1,353.00 $10.00 $4,510.00 $3.50 $1,578.50 $13.83 $6,237.33 Subtotal C $299,523.00 $214,087.66 $197,613.00 $193,289.75 $184,147.00 $175,807.00 $166,298.50 $209,817.00 $236,016.00 $292,498.50 $271,288.03 Tax 10.3%30,850.87 22,051.03 20,354.14 19,908.84 18,967.14 18,108.12 17,128.75 21,611.15 24,309.65 30,127.35 27,942.67 Total C $330,373.87 $236,138.69 $217,967.14 $213,198.59 $203,114.14 $193,915.12 $183,427.25 $231,428.15 $260,325.65 $322,625.85 $299,230.70 Total of Schedules A, B, & C $3,667,824.97 $3,319,684.23 $2,659,248.64 $2,899,861.94 $3,152,924.64 $3,167,732.12 $3,184,093.42 $3,245,052.30 $3,655,655.00 $3,920,466.85 $3,991,880.05 * Items shown in blue were miscalculated by Bidder. Corrected values are shown. Vertical Adjustment of Existing 6 In. Water Main Vertical Adjustment of Existing 8 In. Water Main Water Service Relocation Side Sewer Replacement Cement Concrete Curb Ramp Type Single Direction Landscape Protection & Restoration Remove and Replace Concrete Curb and Gutter Monument Case and Cover Remove and Replace Concrete Sidewalk and Driveway Cement Concrete Curb Ramp Type Perpendicular Carry-Through Sewer Pipe and Appurtenances Connect New Pipe to Existing Drainage Structure Connect Existing Storm Lateral to New Storm Pipe Connect or Plug Existing Storm Lateral 12-inch Gate Valve Assembly CCTV Inspection Catch Basin Type 1 Catch Basin Type 2 48 In. Diam. Catch Basin Type 2 60 In. Diam. Catch Basin Type 2 72 In. Diam. Removal of Unforeseen Obstructions and Debris Site Specific Potholing Resolution of Utility Conflicts Site Specific Potholing Resolution of Utility Conflicts Removal of Unforeseen Obstructions and Debris Soil Sampling and Testing Contaminated Soil Excavation, Haul, and Disposal Contaminated Water Treatment Trench Safety Systems Removal and Replacement of Unsuitable Material Controlled Density Fill Select Borrow for Trench Backfill Crushed Surfacing Top Course HMA for Trench Patch, Cl. ½’’ PG 58H-22 HMA for Overlay, Cl. ½’’ PG 58H-22 Trench Safety Systems Removal and Replacement of Unsuitable Material Select Borrow for Trench Backfill Crushed Surfacing Top Course HMA for Trench Patch, Cl. ½’’ PG 58H-22 Connect New Sewer Pipe to Existing Manhole Connect to Existing Sewer Lateral CCTV Inspection HMA for Overlay, Cl. ½’’ PG 58H-22 Planing Bituminous Pavement Manhole 48 In. Diam. Type 1 C900 PVC Sanitary Sewer Pipe 6 In. Diam. C900 PVC Sanitary Sewer Pipe 8 In. Diam. Ductile Iron Storm Sewer Pipe 8 In. Diam. R.L. Alia Company Johansen Construction Company, LLC Rodarte Construction, Inc.In Depth Excavation Planing Bituminous Pavement MWS-Linear Modular Wetland 8-ft x 12-ft MWS-Linear Modular Wetland 8-ft x 20-ft C900 PVC Storm Sewer Pipe 6 In. Diam. C900 PVC Storm Sewer Pipe 8 In. Diam. Polypropylene Storm Sewer Pipe 12 In. Diam. Polypropylene Storm Sewer Pipe 18 In. Diam. Polypropylene Storm Sewer Pipe 24 In. Diam. Polypropylene Storm Sewer Pipe 36 In. Diam. Ductile Iron Storm Sewer Pipe 6 In. Diam. Ductile Iron Storm Sewer Pipe 12 In. Diam. Active Construction Inc.Laser Underground and Earthworks, Inc.R.W. Scott ConstructionAVERAGE BIDCity of Renton Engineers Estimate Road Construction Northwest, Inc.Northwest Cascade, Inc. Page 1 of 1 AG E N D A I T E M # 7 . j ) Item Description Determination 1.A Proposal will be considered irregular and will be rejected if:Criteria Met (Per Below) 1.a.The Bidder is not prequalified when so required;Not required for this project. 1.b.The authorized Proposal form furnished by the Contracting Agency is not used or is altered;Authorized proposal form used. 1.c.The complete Proposal form contains any unauthorized additions, deletions, alternate bids, or conditions;No edits to proposal conditions. 1.d.The Bidder adds provisions reserving the right to reject or accept the award, or enter into the Contract;No edits to proposal conditions. 1.e.A unit price (price per unit) cannot be determined from the Bid Proposal; Price per unit clearly identified. 1.f.The Proposal form is not properly executed; Proposal form submitted with bid. Signed by Vito Alia, President. 1.g.The Bidder fails to submit with their proposal, an original Bid Proposal Deposit in an amount equal to five percent (5%) of the Total Bid Amount, as required in Section 1 02.7; R.L. Alia Company elected to provide a Proposal Bid Bond instead of providing a Bid Proposal Deposit. 1.h.The Bidder elects to provide a Proposal Bid Bond for the Bid Proposal Deposit and does not submit or properly execute the Proposal Bid Bond form included in the Bid Documents, as required in Section 1-02.7; R.L. Alia Company submitted the appropriate Proposal Bid Bond form and the bid bond from Swiss Re Corporate Solutions America Insurance Corporation of Missouri has been verified. 1.i.The Bidder fails to submit or properly complete a subcontractor list (WSDOT Form 271-015), if applicable, as required in Section 1-02.6; R.L. Alia Company submitted and properly completed the Subcontractor List Form. 1.j.The Bidder fails to submit or properly complete a Disadvantaged Business Enterprise Certification (WSDOT Form 272-056), if applicable, as required in Section 1-02.6; Not applicable. 1.k. The Bidder fails to submit Written Confirmations (WSDOT Form 422-031) from each DBE firm listed on the Bidder’s completed DBE Utilization Certification that they are in agreement with the bidder’s DBE participation commitment, if applicable, as required in Section 1-02.6, or if the written confirmation that is submitted fails to meet the requirements of the Special Provisions; Not applicable. 1.l. The Bidder fails to submit DBE Good Faith Effort documentation, if applicable, as required in Section 1-02.6, or if the documentation that is submitted fails to demonstrate that a Good Faith Effort to meet the Condition of Award was made; Not applicable. 1.m. The Bidder fails to submit a DBE Bid Item Breakdown (WSDOT Form 272-054), if applicable, as required in Section 1-02.6, or if the documentation that is submitted fails to meet the requirements of the Special Provisions; Not applicable. 1.n. The Bidder fails to submit DBE Trucking Credit Forms (WSDOT Form 272-058), if applicable, as required in Section 1-02.6, or if the documentation that is submitted fails to meet the requirements of the Special Provisions; Not applicable. 1.o.The Bidder fails to submit or properly execute the Contractor Certification, Wage Law Compliance – Responsibility Criteria, Washington State Public Works Contractors document, as required in Section 1-02.6(1). R.L. Alia Company submitted and properly executed the Certification of Compliance with Wage Payments Statures form. L&I Doing Business As (DBA): R.L. Alia Company Special Provisions 1-02.13 Irregular Proposals WA UBI No.: 600 149 378 License No.: RLALIC*104PT Entity Type: WA Profit Corporation Bidder Assessment CAG-24-098 Bid Opening: May 23, 2024 Bidder: R.L. Alia Company (Renton, WA) Burnett Ave S and Williams Ave S Storm System Improvement Project CAG-24-098 Bidder Assessment (May 2024)Page 1 of 4 AGENDA ITEM #7. j) Item Description Determination 1.p.The Bid Proposal does not constitute a definite and unqualified offer to meet the material terms of the Bid invitation; or Definite and unqualified offer. 1.q.More than one Proposal is submitted for the same project from a Bidder under the same or different names. One proposal submitted. 2.A Proposal may be considered irregular and may be rejected if:Criteria Met (Per Below) 2.a.The Proposal does not include a unit price for every Bid item.Unit price included for every bid item. 2.b.Any of the unit prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the Contracting Agency; All unit prices considered reasonable and balanced. 2.c.Receipt of Addenda is not acknowledged; Receipt of Addenda acknowledged for all addendums including: Addendum No. 1 2.d.A member of a joint venture or partnership and the joint venture or partnership submit Proposals for the same project (in such an instance, both Bids may be rejected); or No evidence that members of a joint venture or partnership submitted multiple proposals 2.e.If Proposal form entries are not made in ink. Proposal form entries made in ink. 3 A Proposal will be considered irregular and may be rejected if:Criteria Met (Per Below) 3.a.The Bidder fails to submit with their Bid Proposal, evidence of the signatory's authority to sign the Bid Proposal on behalf of the business entity, as required in Section 1-02.6 President signed. Minutes granting authority include with proposal. Item Description Determination Criteria Met (Per Below) (1)Before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must: Criteria Met (Per Below) YES L&I Acct ID: 343,041-00 Account is CURRENT (1)(b)Have a current state unified business identifier number;WA UBI: 600 149 378 If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW;Meets current requirements per L&I. an employment security department number as required in Title 50 RCW; Employment security number: 388817 007 No way to confirm number with Employment Security Dept. and a state excise tax registration number as required in Title 82 RCW; Excise Tax Acct ID: C 600149378 numbers listed on form match DOR (1)(d)Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);No strikes or debarments have been issued against this contractor per L&I. (1)(e) If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation; Registered training agent per L&I. City Special Provisions 1-02.14 Disqualification of Bidder A Bidder will be deemed not responsible and the proposal rejected if the bidder does not meet the responsibility criteria in RCW 39.04.350(1), as amended. RCW 39.04.350(1) (1)(c) At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW; <Dept. of Labor and Industries>(1)(a) CAG-24-098 Bidder Assessment (May 2024)Page 2 of 4 AGENDA ITEM #7. j) Item Description Determination (1)(f) Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW. The bidder must designate a person or persons to be trained on these requirements. The training must be provided by the department of labor and industries or by a training provider whose curriculum is approved by the department. The department, in consultation with the prevailing wage advisory committee, must determine the length of the training. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection. The department of labor and industries must keep records of entities that have satisfied the training requirement or are exempt and make the records available on its web site. Responsible parties may rely on the records made available by the department regarding satisfaction of the training requirement or exemption; and Exempt from this requirement per L&I. (1)(g) Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW. No lawsuits against the bond or savings accounts during the previous 6 year period per L&I. (2) Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement in accordance with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirement of subsection (1)(g) of this section. A contracting agency may award a contract in reasonable reliance upon such a sworn statement. Form submitted with bid. Signed by Vito Alia, President. (3) In addition to the bidder responsibility criteria in subsection (1) of this section, the state or municipality may adopt relevant supplemental criteria for determining bidder responsibility applicable to a particular project which the bidder must meet. Not applicable. (3)(a) Supplemental criteria for determining bidder responsibility, including the basis for evaluation and the deadline for appealing a determination that a bidder is not responsible, must be provided in the invitation to bid or bidding documents. Not applicable. (3)(b) In a timely manner before the bid submittal deadline, a potential bidder may request that the state or municipality modify the supplemental criteria. The state or municipality must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a change of the criteria, the state or municipality must issue an addendum to the bidding documents identifying the new criteria. Not applicable. (3)(c) If the bidder fails to supply information requested concerning responsibility within the time and manner specified in the bid documents, the state or municipality may base its determination of responsibility upon any available information related to the supplemental criteria or may find the bidder not responsible. All documents required for bid submitted with proposal. (3)(d) If the state or municipality determines a bidder to be not responsible, the state or municipality must provide, in writing, the reasons for the determination. The bidder may appeal the determination within the time period specified in the bidding documents by presenting additional information to the state or municipality. The state or municipality must consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the state or municipality may not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination. Appears to meet mandatory bidder responsibility criteria. (3)(e) If the bidder has a history of receiving monetary penalties for not achieving the apprentice utilization requirements pursuant to RCW 39.04.320, or is habitual in utilizing the good faith effort exception process, the bidder must submit an apprenticeship utilization plan within ten business days immediately following the notice to proceed date. Not applicable. (4) The capital projects advisory review board created in RCW 39.10.220 shall develop suggested guidelines to assist the state and municipalities in developing supplemental bidder responsibility criteria. The guidelines must be posted on the board's web site. Not applicable. Criteria Met (Per Below) a.More than one proposal is submitted for the same project from a bidder under the same or different names;One proposal submitted. b.Evidence of collusion exists with any other bidder or potential bidder. Participants in collusion will be restricted from submitting further bids; No evidence of collusion. c. The bidder, in the opinion of the Contracting Agency, is not qualified for the Work or to the full extent of the bid, or to the extent that the bid exceeds the authorized prequalification amount as may have been determined by a prequalification of the bidder; Bidder considered to be qualified. d. An unsatisfactory performance record exists based on past or current Contracting Agency Work or for Work done for others, as judged from the standpoint of conduct of the Work; workmanship; progress; affirmative action; equal employment opportunity practices; or Disadvantaged Enterprise, Minority Enterprise, or Women’s Business Enterprise utilization; No evidence of unsatisfactory performance. e.There is uncompleted Work (Contracting Agency or otherwise) which might hinder or prevent the prompt completion of the Work bid upon; No evidence of uncompleted work. A bidder may be deemed not responsible and the proposal rejected if: CAG-24-098 Bidder Assessment (May 2024)Page 3 of 4 AGENDA ITEM #7. j) Item Description Determination f.The bidder failed to settle bills for labor or materials on past or current contracts; No evidence of unsettled bills. g.The bidder has failed to complete a written public contract or has been convicted of a crime arising from a previous public contract; No evidence of failure to complete a public contract. h.The bidder is unable, financially or otherwise, to perform the Work; No evidence of inability to perform the Work. i.A bidder is not authorized to do business in the State of Washington (not registered in accordance with RCW 18.27);Meets current requirements per L&I. j.The Bidder owes delinquent taxes to the Washington State Department of Revenue without a payment plan approved by the Department of Revenue;No evidence of delinquent taxes. k.The Bidder is currently debarred or suspended by the Federal government;No debarments have been issued against this contractor per SAM.gov. l.There are any other reasons deemed proper by the Contracting Agency. No other reasons for rejection. CAG-24-098 Bidder Assessment (May 2024)Page 4 of 4 AGENDA ITEM #7. j) Client City of Tacoma City of Lakewood City of Buckley City of Renton City of Renton Project Madison District Green Infrastructure JBLM North Access – Phase 1 2022 Utilities Project Highlands to Landing Pedestrian Connection Project SW 43th St Culvert Replacement Project Amount (rounded)$10,477,000 $8,372,000 $2,261,000 $1,364,000 $1,323,000 Year 2024 2023 2023 2015 2007 Contact Seth Gottlieb 253-370-1983 Troy Pokswinski 253-983-7729 Dom Miller (Gray and Osborne) 360-292-7481 Ext 1504 Keith Woolley 425-430-7318 Ron Straka 425-430-7239 Location Tacoma, WA Lakewood, WA Buckley, WA Renton, WA Renton, WA Type of Work Replacing approximately 18 blocks of residential roadways between South 43rd Street and South 47th Street and between South Tacoma Way and Pine Street with approximately two standard asphalt blocks and approximately 15 pervious asphalt blocks with ballasted sidewalk. Work also includes replacing 3400LF of Wastewater, replacing or extending 1300LF of Surface Water pipe, and replacing 6400LF and removing 2000LF of Water pipe. Driveways, curb ramps, street trees, and channelization. Roadway improvements including: roundabouts, curb, sidewalk, electrical, concrete pavement, asphalt pavement, and channelization. Storm main, water main, wastewater main improvements. New road improvements including storm, sewer, and water at various locations within the City of Buckley. Large diameter stormwater outfall and piping installation. Pedestrian sidewalk and landscaping along the north side of Park Drive NE, from the east side of I-405 down the hill to the Garden Avenue North intersection, including reconstruction of the north side of the bridge across the BNSF railroad track. Culvert replacement across Springbrook Creek at SW 34th St and associated storm drain, sewer main, and water main replacement. Satisfied with their performance?YES YES YES YES YES Uncompleted work or unsettled bills?NO NO NO NO NO Other concerns?NO NO NO NO NO Date of Call 05/31/2024 05/30/2024 05/30/2024 05/30/2024 05/30/2024 Bond Company Name Bond Company Contact Bid Amount Minimum Bond Amount Required Verification REFERENCE CHECK FOR R.L. ALIA COMPANY BID BOND VERIFICATION FOR R.L. ALIA COMPANY Bidder Assessment Burnett Ave S and Williams Ave S Storm System Improvement Project CAG-24-098 Bid Opening: May 23, 2024 Swiss Re Corporate Solutions America Insurance Corporation Deanna French (Parker, Smith & Feek) 425-709-3600 $2,659,248.64 $132,962.43 Bid bond valid, verified with Susan Larson (Parker, Smith & Feek) on 05/30/24 by phone that Swiss Re Corporate Solutions America Insurance Corporation had issued Bid Bond to R.L. Alia Company and the City of Renton for the Burnett Ave SW and Williams Ave SW Storm System Improvement Project. AG E N D A I T E M # 7 . j ) Project:Burnett Ave S and Williams Ave S Storm System Improvement Project CAG 24 098 Due Date:May 23,2024 Bids due by 12 pm Opening at 1:00 pm Via ZOOM) CITY OF RENTON BID TABULATION SHEET Bid Total from Proposal Adden Prop Proposal Sub Wage Sign Bid Schedule of Prices Bid Sum 1 Ack Page Triple Form List Comp L&I Page Bond *Includes Sales Tax ACI Active Construction PO Box 430 1 Puyallup X X X X X X X X X $3,655,655.00 WA 98371 In Depth Excavation 14751 N Kelsey Street SE 2 Monroe X X X X X X X X X $3,167,732.12 WA 98272 Johansen Construction Co PO Box 674 3 Buckley X X X X X X X X X $2,899,861.94 WA 98321 Bidder Engineer's Estimate 3,667,824.97 AG E N D A I T E M # 7 . j ) Project:Burnett Ave S and Williams Ave S Storm System Improvement Project CAG 24 098 Due Date:May 23,2024 Bids due by 12 pm Opening at 1:00 pm Via ZOOM) CITY OF RENTON BID TABULATION SHEET Bid Total from Proposal Adden Prop Proposal Sub Wage Sign Bid Schedule of Prices Bid Sum 1 Ack Page Triple Form List Comp L&I Page Bond *Includes Sales Tax Bidder Laser Underground Earthworks,Inc. 20417 87th Ave SE 4 Snohomish X X X X X X X X X $3,920,466.85 WA 98296 Northwest Cascade,Inc. PO Box 73399 5 Puyallup X X X X X X X X X $3,184,093.41 WA 98373 R.L.Alia Company 10831 SE 181st St 6 Renton XXXX X X X X X $2,659,248.64 WA 98055 Engineer's Estimate 3,667,824.97 AG E N D A I T E M # 7 . j ) Project:Burnett Ave S and Williams Ave S Storm System Improvement Project CAG 24 098 Due Date:May 23,2024 Bids due by 12 pm Opening at 1:00 pm Via ZOOM) CITY OF RENTON BID TABULATION SHEET Bid Total from Proposal Adden Prop Proposal Sub Wage Sign Bid Schedule of Prices Bid Sum 1 Ack Page Triple Form List Comp L&I Page Bond *Includes Sales Tax Bidder R.W.Scott Construction Co, 4005 West Valley Hwy Suite A 7 Auburn X X X X X X X X X $3,991,880.05 WA 98001 Road Construction NW Inc. 8 PO Box 2228 Renton X X X X X X X X X $3,245,052.30 WA 98056 Road Construction NW Inc. 9 PO Box 2228 Renton X X X X X X X X X $3,152,924.64 WA 98056 Engineer's Estimate 3,667,824.97 AG E N D A I T E M # 7 . j ) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH CITY OF KENT FOR THE PURPOSE OF PROVIDING CITY OF RENTON POLICE DEPARTMENT WITH ACCESS TO CITY OF KENT’S GLADIATOR FORENSICS SERVER TO USE THE GLADIATOR FORENSICS SOFTWARE ENTITLED INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE CITY OF RENTON FOR WIRELESS NETWORK FORENSICS SERVER USE. WHEREAS, the City of Renton (“Renton”) and the City of Kent (“Kent”) are authorized, pursuant to RCW Chapter 39.34, the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement; and WHEREAS, the City of Kent has an on-premises Gladiator Forensics server which it will allow the City of Renton to remotely access in order to use the separately licensed Gladiator Forensics software so the City of Renton does not have to incur the expense of installing its own dedicated Gladiator Forensics server; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with the City of Kent regarding wireless network forensics server use entitled Interlocal Agreement Between the City of Kent and the City of Renton for Wireless Network Forensics Server Use, attached hereto as Exhibit “A” and incorporated by this reference. PASSED BY THE CITY COUNCIL the day of , 2024. Jason A. Seth, City Clerk AGENDA ITEM # 9. a) RESOLUTION NO. _______ 2 APPROVED BY THE MAYOR this day of , 2024. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES-ESD:24RES011: 05/31/2024 AGENDA ITEM # 9. a) RESOLUTION NO. _______ 3 EXHIBIT “A” Interlocal Agreement Between the City of Kent and the City of Renton for Wireless Network Forensics Server Use AGENDA ITEM # 9. a) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 1 of 4 INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE CITY OF RENTON FOR WIRELESS NETWORK FORENSICS SERVER USE THIS AGREEMENT is entered into by and between the City of Kent (“Kent”), a municipal corporation in the State of Washington, and the City of Renton (“Renton”), a municipal corporation in the state of Washington, collectively the (“Parties”). WHEREAS, this Agreement is made under the authority of the Interlocal Cooperation Act, Ch. 39.34 RCW; and WHEREAS, Kent currently contracts with Gladiator Forensics, LLC (“Gladiator”) for wireless network forensics that enable the Kent Police Department to collect and/or comprehensively analyze wireless data in direct support of criminal investigations and missing persons cases; and WHEREAS, Renton wishes to contract with Gladiator for similar services without incurring the costs associated with installation of a dedicated server for use of the system; and WHEREAS, Kent is willing to provide separate remote access to Renton for this purpose; and NOW, THEREFORE, in consideration of the terms and conditions set forth below, it is mutually agreed by and between Kent and Renton as follows: 1. PURPOSE OF AGREEMENT. The purpose of this Agreement is to provide for the Renton Police Department to use Gladiator servers hosted by the Kent Police Department; to establish guidelines for this use; and to set forth conditional fees to be paid by Renton for such services. 2. SERVER ACCESS AND USE PROVIDED. The Kent Police Department shall provide server access to Renton as provided in this Agreement. 2.1 Use of Gladiator Equipment. Kent shall allow Gladiator to provide Renton with remote access to the Kent’s Gladiator server for the exclusive purpose of wireless network forensics. This web deployment is user and password controlled and will ensure that Kent and Renton cases and data are kept separate with no crossover access by either party. 2.2 Licensing Requirement. Renton shall maintain a valid license to access and use Gladiator services, including any software that Renton accesses through Kent’s server. Any licensing agreement shall specifically reference Renton’s use of Kent’s Gladiator server and the consent of Gladiator to this use. Renton shall provide this licensing agreement to Kent within 30 days of effective date of this agreement. AGENDA ITEM # 9. a) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 2 of 4 2.3 Data Access. The Parties to this agreement shall at no time have access to any searches, investigations, or other data obtained through the other party’s use of the Gladiator software. In relation to any disclosures required under the Washington Public Records Act, the parties agree that neither party shall prepare, own, use, or retain any records or data related to the other party’s use. 3. FEES. In consideration of the services enumerated in this Agreement, the Parties agree to the fees and charges below. 3.1 Server/Equipment Expansion Fee. Renton shall be responsible for paying the costs of any server expansion or additional hardware reasonably necessary to accommodate Renton’s use of the server. A proportion of any costs may be assigned to Renton in the event that use by Kent or other parties substantially contribute to the need for expansion or additional hardware. The City of Kent shall inform Renton of any fees in writing 15 days prior to any invoice for these fees. Renton may terminate this Agreement upon receipt on such notice. 3.2 Service Costs. Renton shall be responsible for any maintenance fees reasonably attributable to Renton’s use of this system. 4. BILLING AND PAYMENT. Renton shall pay Kent the fees and costs described in this Agreement upon receipt of an invoice. The invoice shall be sent to Renton at the address provided for notices. Renton shall pay to Kent the amounts invoiced within 30 days of receipt of such bill. The failure of Kent to invoice Renton for fees or costs shall not relieve Renton of the responsibility for paying any fees or costs as required by this Agreement. The Parties may agree in writing to an alternate method or timing for invoicing and payment. 5. EFFECTIVE DATE - TERMINATION. The initial term of this Agreement shall start on , 2024, and shall remain in effect through June 30, 2026. This Agreement may be automatically renewed by the Parties for successive terms by written Agreement of the parties. Agreements for successive terms shall be agreed to by the Parties by May 1 of the year in which the then current term ends. 5.1. Early Termination without Breach. Should either party desire to terminate this Agreement absent a breach, a notice of termination shall be provided in writing to the other party no less than 30 days prior to the effective date of the termination. Kent shall not be liable for any costs associated with this termination, including loss of Gladiator software use or license fees due to loss of server access. 6. INDEMNIFICATION. 6.1. Renton shall indemnify and hold harmless Kent and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any act or omission of AGENDA ITEM # 9. a) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 3 of 4 Renton, its officers, agents, and employees, or any of them relating to or arising out of the performance of this contract. In the event that any suit based upon such a claim, action, loss, or damage is brought against the Kent, Renton shall defend the same at its sole cost and expense, including the payment of applicable attorney’s fees; provided that Kent retains the right to participate in said suit; and if final judgment be rendered against Kent, and its officers, agents, and employees, or any of them, or jointly against Kent and Renton and their respective officers, agents, and employees, or any of them, the Parties shall apportion any damages between them according to the proportionate amount of fault as set forth in the judgment. 6.2. The provisions of this Section shall survive termination of this Agreement. 7. INSURANCE. Renton shall procure and maintain for the duration of the Agreement, insurance of the types and in amounts described in Exhibit A attached and incorporated by reference. 8. MISCELLANEOUS. 8.1 Financing. There shall be no financing of any joint or cooperative undertaking pursuant to this Agreement, except as set forth herein. There shall be no budget maintained for any joint or cooperative undertaking pursuant to this Agreement. 8.2 Property. This Agreement does not provide for the acquisition, holding or disposal of real or personal property. 8.3 Joint Administrative Board. No separate legal or administrative entity is created by this Agreement. To the extent necessary, this Agreement shall be jointly administered by the Police Chief for Kent or his/her designee, and the Police Chief for Renton or his/her designee, who together, shall constitute the board contemplated in RCW 39.34.030(4)(a). 8.4 Failure to File or Publish. The failure of either Party to file or publish this Agreement in accordance with RCW 39.34.040 shall not affect the enforceability of this Agreement as between the Parties. 8.5 Entire Agreement. This Agreement constitutes the entire Agreement between the Parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the Parties hereto. Either party may request amendments to this Agreement. Proposed amendments which are mutually agreed upon shall be incorporated by written amendment hereto. 8.6 Third Parties. Nothing contained herein is intended to, nor shall be construed to, create any rights in any third party, or to form the basis for any liability on the part of the Parties to this Agreement, or their officials, officers, employees, agent, or representatives, to any third party. AGENDA ITEM # 9. a) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 4 of 4 8.7 Notices. Notices shall be sent to the following addresses: Chief Administrative Officer and Mayor and Police Chief Police Chief City of Kent City of Renton 220 Fourth Avenue South 1055 South Grady Way Kent, WA 98032 Renton, WA 98057 8.8 Severability. If, for any reason, any part, term or provision of this Agreement is held by a court of competent jurisdiction to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the Parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions. 8.9 Discrimination. Each party acknowledges that it is subject to certain requirements and assurances relating to non-discrimination as required by Federal and State laws and regulations as outlined in Exhibit B, attached and incorporated herein. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed. CITY OF KENT: CITY OF RENTON: Dana Ralph, Mayor Armondo Pavone, Mayor Dated: Dated: Attest: Kim Komoto, City Clerk Jason A. Seth, City Clerk Dated: Dated: AGENDA ITEM # 9. a) Approved as to Form: Approved as to Form: Tammy White, City Attorney Shane Moloney, City Attorney Dated: Dated: AGENDA ITEM # 9. a) Exhibit A Certificate of Insurance attached AGENDA ITEM # 9. a) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 4/22/2024 Seattle-Alliant Insurance Services,Inc. 401 Union Street,31st Floor Seattle WA 98101 Jamie Arnoldi 949-627-7000 jamie.arnoldi@alliant.com Safety National Casualty Corpo 15105 RENTON0-01 Lloyd's Syndicate 623 (Beazley 0CityofRenton 1055 S Grady Way Renton WA 98057-3232 1565105896 A X 1,000,000 X 500,000 2,000,000 X Per Member Y XPR4067991 1/1/2024 1/1/2025 2,000,000 SIR 300,000 A XSP40679121/1/2024 1/1/2025 1,000,000 1,000,000 1,000,000 B Cyber Liability*Y APIP2324 7/1/2023 7/1/2024 See Below*See Below* Excess Workers'Compensation is subject to a $750,000 Self-Insured Retention. *APIP Cyber Coverages &limits: APIP Policy #FN2205500 Ai.$45,000,000 Annual Policy and Program Aggregate Limit of Liability (subject to policy exclusions)for all Insureds/Members combined (Aggregate for all coverages combined,including Claims Expenses),subject to the following limits and sub-limits as noted. Aii.$40,000,000 JPA/Pool Annual Aggregate Limit of Liability,(subject to policy exclusions)for each JPA/Pool,within the Annual Policy and Program Aggregate See Attached... City of Kent 220 Fourth Ave S Kent WA 98032 AGENDA ITEM # 9. a) ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: RENTON0-01 1 1 Seattle-Alliant Insurance Services,Inc.City of Renton 1055 S Grady Way Renton WA 98057-3232 25 CERTIFICATE OF LIABILITY INSURANCE Limit of Liability (Aggregate for all coverages combined,including Claim Expenses)subject to the following limits and sub-limits as noted. Aiii.$2,000,000 Insured/Member Annual Aggregate Limit of Liability (subject to policy exclusions)for each Insured/Member,within the Annual Policy and Program Aggregate Limit of Liability and JPA/Pool Annnual Aggregate Limit of Liability (Aggregate for all coverages combined,including Claim Expenses) subject to the following limits and sub-limits as noted. BREACH RESPONSE: A.$500,000 Aggregate Limit of Liability for each Insured/Member for Breach Response Costs (Limit is increased to $1,000,000 if Beazley Nominated Services Providers are used) FIRST PARTY LOSS: Business Interruption and Dependent Business Interruption Aggregate Sublimit:$750,000 Aggregate Limit of Liability for each Insured/Member A.$750,000 Aggregate Limit of Liability for each Insured/Member for Business Interruption Loss Resulting from Security Breach B.$500,000 Aggregate Limit of Liability for each Insured/Member for Business Interruption Loss Resulting from System Failure C.$750,000 Aggregate Limit of Liability for each Insured/Member for Dependent Business Loss Resulting from Security Breach D.$100,000 Aggregate Limit of Liability for each Insured/Member for Dependent Business Loss Resulting from System Failure E.$750,000 Aggregate Limit of Liability for each Insured/Member for Cyber Extortion Loss F.$750,000 Aggregate Limit of Liability for each Insured/Member for Data Recovery Costs LIABILITY: A.$2,000,000 Aggregate Limit of Liability for each Insured/Member for all Damages and Claims Expenses -Data &Network Liability B.$2,000,000 Aggregate Limit of Liability for each Insured/Member for Regulatory Defense &Penalties C.$2,000,000 Aggregate Limit of Liability for each Insured/Member for Payment Card Liabilities &Costs D.$2,000,000 Aggregate Limit of Liability for each Insured/Member for Media Liability eCRIME: A.$75,000 Aggregate Limit of Liability for each Insured/Member for Fraudulent Instruction B.$75,000 Aggregate Limit of Liability for each Insured/Member for Funds Transfer Fraud C.$75,000 Aggregate Limit of Liability for each Insured/Member for Telephone Fraud CRIMINAL REWARD: A.$25,000 Aggregate Limit of Liability for each Insured/Member for Criminal Reward COVERAGE ENDORSEMENTS: A.$100,000 Aggregate Limit of Liability for each Insured/Member for Reputation Loss B.$50,000 Aggregate Limit of Liability for each Insured/Member for Claims Preparation Costs for Reputation Loss Claims Only C.$100,000 Aggregate Limit of Liability for each Insured/Member for Computer Hardware Replacement Costs D.$100,000 Aggregate Limit of Liability for each Insured/Member for Invoice Manipulation E.$25,000 Aggregate Limit of Liability for each Insured/Member for Cryptojacking RETENTION: $50,000 Per Claim for each Member/Insured with Total Insured Value(TIV)up to $250,000,000 at the time of policy inception 8 Hour waiting period for Dependent/Business Interruption Loss $100,000 Per Claim for each Member/Insured with Total Insured Value (TIV)greater than $250,000,000 and up to $750,000,000 at the time of policy inception 8 Hour waiting period for Dependent/Business Interruption Loss $250,000 Per Claim for each Member/Insured with Total Insured Value (TIV)greater than $750,000,000 at the time of policy inception 8 Hour waiting period for Dependent/Business Interruption Loss RE:MOU with City of Kent. The City of Kent is included as Additional Insured.Coverage is primary and non-contributory. AGENDA ITEM # 9. a) EEO COMPLIANCE DOCUMENTS - 1 of 5 EXHIBIT B CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The City of Kent and its contractors are subject to and will comply with the following: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964); • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). • Ch. 49.60 RCW (Washington Law Against Discrimination) The preceding statutory and regulatory cites hereinafter are referred to as “the Acts and Regulations”. The following statements specifically identify the requirements the City deems necessary for any contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined below, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement. The statements are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement I, the prime contractor, will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: AGENDA ITEM # 9. a) EEO COMPLIANCE DOCUMENTS - 2 of 5 A.Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter “Contractor”) will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation, and generally under Washington’s Law Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. B.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D.Information and Reports: The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined applicable to contractor’s contract by the City or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts and Regulations and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the City or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. E.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the non-discrimination provisions of this contract, the City will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a.withholding payments to the contractor under the contract until the contractor complies; and/or b.cancelling, terminating, or suspending a contract, in whole or in part. F.Incorporation of Provisions: The contractor will include the provisions of paragraphs (A) through (F) above in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts and Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such AGENDA ITEM # 9. a) EEO COMPLIANCE DOCUMENTS - 3 of 5 direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6.During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: i.Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. ii.The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); iii.Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); iv.Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; v.The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); vi.Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); vii.The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); viii.Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; ix.The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); x.Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; xi.Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure AGENDA ITEM # 9. a) EEO COMPLIANCE DOCUMENTS - 4 of 5 compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); xii.Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). xiii.Washington Law Against Discrimination (Ch. 49.60 RCW) 7.The submission of the final invoice for this contract will constitute a reaffirmation that the preceding statements were complied with during the course of the contract’s performance. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: AGENDA ITEM # 9. a) EEO COMPLIANCE DOCUMENTS - 5 of 5 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 APPROVED BY Dana Ralph, Mayor POLICY: Equal employment opportunity and non-discrimination in contracting requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1.Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2.Actively consider for promotion and advancement available minorities and women. Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the City, regardless of the value of the Agreement, are required to sign the City’s Non-Discrimination Policy Declaration, prior to commencing performance. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to coordinate with the City’s Title VI coordinator, and perform the following duties for their respective departments. 1.Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2.Monitoring to assure adherence to federal, state and local laws, policies and guidelines. AGENDA ITEM # 9. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING TEMPORARY FULL STREET CLOSURE OF SOUTHPORT DRIVE BETWEEN THE I-405 ON AND OFF RAMPS. WHEREAS, the Washington State Department of Transportation (WSDOT) is constructing the I-405, Renton to Bellevue Widening and Express Toll Lanes (ETL) project; and WHEREAS, this construction activity will require a temporary street closure of Southport Drive between the I-405 on and off ramps; and WHEREAS, pursuant to the City Code section 9-9-3, such street closures require City Council authorization by means of a resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council does hereby authorize the temporary closure of Southport Drive between the I-405 southbound off ramps for one weekend from Friday evening to Monday morning during the period beginning Friday, July 19, 2024 through Monday, September 23, 2024 for the purpose of decreasing impacts to the traveling public by minimizing the duration to complete the work. This full weekend closure will not take place between July 26, 2024, and July 29, 2024, due to Renton River Days. SECTION II. Notice of the closure shall be posted and published as required by RMC 9-9-2 and RMC 9-9-3. AGENDA ITEM # 9. b) RESOLUTION NO. _______ 2 PASSED BY THE CITY COUNCIL the day of , 2024. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2024. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES- PW:24RES013:05/23/2024 AGENDA ITEM # 9. b) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, REPEALING CHAPTER 22, RENTON RIVER DAYS ADVISORY BOARD, OF TITLE II (COMMISSIONS AND BOARDS); AUTHORIZING CORRECTIONS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance that are not shown in strikethrough and underline edits or are not explicitly repealed herein remain in effect and unchanged. SECTION II. Chapter 22 of Title II, Renton River Days Advisory Board, enacted by Ordinance No. 6106, is hereby repealed in its entirety. SECTION III. Upon approval of the City Attorney, the City Clerk is authorized to direct the codifier to make necessary corrections to this ordinance, including the corrections of scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering and references. The City Clerk is further authorized to direct the codifier to update any chapter, section, or subsection titles in the Renton Municipal Code affected by this ordinance. SECTION IV. If any section, subsection, sentence, clause, phrase, or word of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase, or word of this ordinance. AGENDA ITEM # 9. c) ORDINANCE NO. ________ 2 SECTION V. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City's official newspaper. The summary shall consist of this ordinance's title. PASSED BY THE CITY COUNCIL the day of , 2024. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2024. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: P&R:24ORD003:03/20/2024 AGENDA ITEM # 9. c)