HomeMy WebLinkAboutWWP272766(4)ADDENDUM NO. 1
to
CONSULTANT AGREEMENT FOR PROFESSIONAL
ENGINEERING SERVICES
CAG 99-063
Thunder Hills Sanitary Sewer Access Road Repair
This Addendum is made and entered into this oLq day of VrttPm✓, 2000, by and between the City of
Renton, hereinafter called the "City" and Hammond Collier Wade Livingstone, hereinafter called the "Consultant".
WITNESSETH THAT:
Whereas, the City engaged the services of the Consultant under Consultant Agreement dated May 18, 1999, to
perform Design for the construction of the Thunder Hills Sanitary Sewer Access Road Repair; and
Whereas, the City and the Consultant have determined that additional work is required to meet the goal of the
project. Those additional work items being defined, with costs anticipated, as shown in the attached letter dated
July 10, 2000.
NOW, THEREFORE, in accordance with said Section VIII Extra Work of the above -mentioned agreement dated
May 18, 1999, it is mutually agreed that said agreement is amended as follows:
1. Revise the maximum amount payable under Section VI -Payment from $61,918.00 to $64,912.00, which is an
increase of $2,994.00.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Addendum No. I to Thunder Hills Sanitary
Sewer Access Road Repair project as of the date and year first above written.
CONSULTANT CITY OF RENTON
" 0
Signature Date Signature Date
Gregg Zimmerman,
PBPW Administrator
"Title
ti
4010 STONE WAY NORTH, SUITE 300
SEATTLE, WA 98103.8090
www,hcwl.com
HAMMOND COLLIER
WADE LIVINGSTONE
July 10, 2000
Michael A. Benoit
Wastewater Utility Engineer
City of Renton
Planning/Building/Public Works Dept.
1055 South Grady Way
Renton, Washington 98055
Re: Thunder Hills Access Road Repair
W WP-27-2766
Dear Mike:
TEt 206 632 2664
FAX 206.632 0947
RECEIVED
JUL 1 1 TOM
CITY OF REiNTON
UTILITY SYSTEMS
As we are nearing completion of design work for the subject project, we wish to bring to your
attention, as previously discussed, a couple of items which impacted our design efforts and
consequently our fee budget. The first instance was with respect to the increase in design and
drafting to develop a water plan sheet, drawing number W-2766 C9 in our plan set. Although we
did anticipate a detail showing a relocation of the existing water main (as noted in our scope of
work), we did not intend to develop a full size, separate water plan and profile sheet.
The additional work effort that this design sheet required to both develop and modify as a result of
design reviews amounts to the following:
Design: 8 hours @ $98/hour = $784
Drafting: 24 hours @ $60/hour = $1,440
Total $2,244
The other extra work item involved the inclusion and development of two (2) new metal security
swing gates which also were not envisioned during the initial scope of work. Costs for this item are
as following and include research, development, design, and changes:
Design: 4 hours @ $98/hour = $392
Drafting: 6 hours @ $63/hour = $378
Total $770
Total cost for these extra services amounts to $2,994.
We would appreciate your assistance in obtaining reimbursement for providing our professional
services as a result of these changes.
11 \ 1 : I I A I " I I I i f III : .
Michael A. Benoit
July 10, 2000
Page Two
Please give me a call if you have any questions or require additional information regarding these
matters.
Sincerely,
FW"OND COLLIER
WADE UvINGSTONE
Russ Snow, P.E.
RWS/mgi
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CAG-99-063
ENGINEERING
ANNUAL CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into on this day of 19 l , by and
between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER
CALLED THE "CITY", and the consulting firm Hammond, Collier & Wade - Livingstone Associates, Inc., whose
address is 4010 Stone Way North, Suite 300, Seattle, WA 98103-8090, at which work will be available for
inspection, hereinafter called the "CONSULTANT."
PROJECT NAME: Thunder Hills Sanitary Sewer Access Road Repair
WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project;
WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers, has a current
valid corporate certificate from the State or Washington or has a valid assumed name filing with the Secretary of
State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform
the work to which they will be assigned in a competent and professional manner, and that sufficient qualified
personnel are on staff or readily available to Consultant to staff this Agreement;
WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below, and
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein
below, the parties hereto agree as follows:
I
SCOPE OF WORK
The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professional
trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work,
which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations, guidelines, and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass
judgement in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes, amendments, or revisions in the detail of the work as may be required by the City. This item does not
constitute an "Extra Work" item as related in Section VIII of the Agreement.
The work will be verified for accuracy by a complete check by the Consultant and shall be so certified by the
Consultant. The Consultant will be held responsible for the accuracy of the work, even though the work has been
accepted by the City.
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II
DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent
feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations,
guidelines, and specifications, including, but not limited to the following:
1. Washington State Department of Transportation/American Public Works Association
(WSDOT/APWA), "Standard Specifications for Road, Bridge, and Municipal Construction", as
amended by Renton Standard Specification.
2. WSDOT/APWA. "Standard Plans for Road, Bridge, and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual'.
4. Washington State Department of Transportation, "Manual of Highways Hydraulics," except
hydrologic analysis as described in item 9.
5. Washington State Department of Transportation, "Materials Laboratory Outline."
6. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic
Control Devices for Streets and Highways".
Washington State Department of Transportation, "Construction Manual'
Standard drawings prepared by the City and furnished to the consultant shall be used a s a guide in
all cases where they fit design conditions. Renton Design Standards, and Renton Specifications
shall be used as they pertain.
King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4,
and 5.
III
ITEMS TO BE FURNISHED TO THE CONSULTANT
BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans, studies, specifications, and estimated within the limits of the assigned work
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with
other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for
this and any other data collection. The Consultant will hold and save harmless the City for the providing of
erroneous or out-of-date data, records, or information. The Consultant shall be responsible for the verification of
existing records to ensure they represent the accurate and current field conditions. Should field studies be needed,
the Consultant will perform such work. The City will not be obligated to perform any such field studies.
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IV
OWNERSHIP OF PRODUCTS AND
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
The City acknowledges the Consultant's construction documents as instruments of professional services.
Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the City
upon completion of the work and payment in full of all monies due the Consultant. The City shall not reuse or
make any modification to the plans and specifications without prior written authorization from the Consultant. The
City agrees, to the fullest extent permitted by law, to indemnify and hold the Consultant harmless from any claim,
liability, or cost (including reasonable attorneys fees and defense costs) arising or allegedly arising out of any
unauthorized reuse or modification of the construction documents by the City or any person or entity that acquires
or obtains the plans and specifications from or through the City without the written authorization of the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. Final documents, and
interim drafts as feasible, will be printed on both sides of the recycled paper.
V
TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to
be completed and all products shall be delivered by September 1, 1999, notwithstanding delays due to factors that
are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement
until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the
performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay
and shall prepare a revised estimate of the time and cost needed to complete the project and submit the revision to
the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically
described as otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion
of the work may be considered a cause for renegotiation or termination of this Agreement by the other party.
VI
PAYMENT
The Consultant shall be paid by the city for completed work for services rendered under this Agreement as provided
hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work performed
or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the
work. All billings for compensation for work performed under this Agreement will list actual time (days and/or
hours) and dates during which the work was performed and the compensation shall be figured using the rates in
Exhibit C. Payment for this work shall not exceed $ 61,918.00 without a written amendment to this contract,
agreed to and signed by both parties.
Cost Plus Net Fee
Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost
includes direct salary cost, overhead, and direct non -salary cost.
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The direct salary cost is the salary expense for professional and technical personnel and principals
for the time they are productively engaged in the work necessary to fulfill the terms of this
Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference
made a part of this Agreement.
2. The overhead costs as identified on Exhibit C are determined as 165.02 percent of the direct salary
cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate
based on currently available accounting information and shall be used for all progress payments
over the period of the contract.
The direct non -salary costs are those costs directly incurred in fulfilling the terms of this
Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of
outside consultants. The direct non -salary costs are specified in Exhibit C, Cost Estimate. Billings
for any direct non -salary costs shall be supported by copies of original bills or invoices.
Reimbursement for outside consultants and services shall be on the basis of 1.1 times the invoiced
amount.
4. The net fee, which represents the Consultants profit shall be 30 percent of the overhead costs.
This fee is based on the Scope of Work and the estimated labor and direct costs. In the event a
supplemental agreement is entered into for additional work by HCW-L, the supplemental
agreement will include provision for the added costs and a 30% net fee. The net fee will be
prorated and paid monthly in proportion to the percent project completed as estimated in the
Consultant's monthly progress reports and approved by the City. Any portion of the net fee not
previously paid in the monthly payments shall be included in the final payment, subject to the
provisions of Section XI entitled TERMINATION OF AGREEMENT.
Progress payments may be claimed monthly for direct costs actually incurred to date as supported
by detailed statements, for overhead costs and for a proportionate amount of the net fee payable to
the Consultant based on the estimated percentage of the completion of the services to date. Final
payment of any balance due the Consultant of the gross amount earned will be made promptly
upon its verification by the City after completion and acceptance by the City of the work under this
Agreement. Acceptance by the Consultant of final payment shall constitute full and final
satisfaction of all amounts due or claimed to be due.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing
at the same time extra work is authorized. (Section VIII "EXTRA WORK").
A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee
interviews.
Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to
this Agreement, which the Consultant may have against the City unless such claims are specifically referenced in
writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however,
be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with
respect to such claims.
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The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years
after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing
upon, those records. If any litigation, claim, or audit is started before the expiration of the three-year retention
period, the records shall be retained until all litigation, claims, or audit findings involving the records have been
resolved. The three-year retention period starts when the Consultant receives final payment.
VII
CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein, when required to do so by the City, without additional compensation. Should
the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof
revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall
be considered as Extra work and will be paid for as provided in Section VIII.
VIII
EXTRA WORK
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any
claim by the Consultant for compensation as Extra Work.
IX
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while
so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the
part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein,
shall be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the
employ of the City except regularly retired employees, without written consent of the City.
If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical,
or clerical staff as a result of this work, the consultant will actively solicit minorities through their advertisement and
interview process.
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X
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race, creed, color, national origin, martial status, sex, age, or handicap except for a bona fide occupational
qualification with regard to, but not limited to, the following: employment upgrading; demotion or transfer;
recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms of compensation;
selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non -
Discrimination provision, this Agreement may be terminated by the city and further that the Consultant shall be
barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the
City that discriminatory practices have terminated and that recurrence of such action is unlikely. The Consultant, by
entering into this agreement, agrees to affirm and subscribe to the fair practices and non-discrimination policies set
forth by law and in the City's Affirmative Action Plan and Equal Employment Program.
XI
TERMINATION OF AGREEMENT
A. Either party reserves the right to terminate this Agreement at any time upon not less than ten (10) days
written notice to the other party, subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner, or officer of the Consultant, or any of its supervisory
personnel assigned to the project, the surviving members of the consultant hereby agree to complete the
work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so
chooses.
In the event of the death of any of the parties listed in the previous paragraph, should the surviving
members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment shall
be made as set forth in Subsection C of this section.
C. In the event that this Agreement is terminated by the City other than for fault on the part of the Consultant,
a final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement, plus the following described portion of the net fee. The portion of the net
fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is
to the total work required by the Agreement.
In addition, the Consultant shall be paid on the same basis as above for any authorized extra work
completed. No payment shall be made for any work completed after ten (10) days following receipt by the
Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to
Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final
payment shall be due and the Consultant shall immediately reimburse the City for any excess paid.
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D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid
shall be determined by the City with consideration given to the actual costs incurred by the Consultant in
performing the work to the date of termination, the amount of work originally required which was
satisfactorily completed to date of termination, whether that work is in the form or of a type which is usable
to the City at the time of termination, the cost to the City of employing another firm to complete the work
required and the time which may be required to do so, and other factors which affect the value to the City
of the work performed at the time of termination. Under no circumstances shall payment made under this
subsection exceed the amount which would have been made if the formula set forth in subsection C above
had been applied.
E. In the event this Agreement is terminated prior to completion of the work, the original copies of all
Engineering plans, reports, and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this
project, shall be without liability or legal exposure to the Consultant.
F. Payment for any part of the work by the City shall not constitute a waiver by the City or any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the
Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or
omission by the Consultant.
XII
DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be submitted to non -binding mediation, unless the parties mutually agree otherwise.
In the event that either party is required to institute legal action or proceedings to enforce any of its right in this
Agreement, both parties agree that any such actions hall be brought in the Superior Court of the State of
Washington, situated in King County.
XIII
LEGAL RELATIONS
The Consultant shall comply with all Federal Government, State, and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the
laws of Washington.
The Consultant agrees to indemnify, defend, and hold the City and its officers and employees harmless from and
shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or part
from the Consultant's negligence or breach of any of its obligations under this Agreement provided that nothing
herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands,
or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits
are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City,
its agents, officers, and employees, this provision with respect to claims or suits based upon such concurrent
negligence shall be valid and enforceable only to the extent of the Consultant's agents or employees except as
limited below.
The Consultant shall secure liability insurance as specified in EXHIBIT D, INSURANCE AND RELATED
REQUIREMENTS.
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The limits of said insurance shall not, however, limit the liability of Consultant hereunder.
The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current
City of Renton business license while conducting work for the City. The Consultant shall require, and provide
verification upon request, that all subconsultants participating in a City project possess a current City of Renton
business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to
conducting work in City right-of-way.
The Consultant's relation to the City shall be at all times as an independent contractor.
XIV
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
XV
ENDORSEMENT OF PLANS
The Consultant shall place their certification on all plans, specifications, estimates, or any other engineering data
furnished by them in accordance with RCW 18.43.070.
XVI
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement.
No agent, or representative of either parry has authority to make, and the parties shall not be bound by or be liable
for, any statement, representations, promise, or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced in writing and signed by the parties as an amendment
to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof,
and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
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XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials
submitted by the Consultant, and does hereby accept the agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above
written.
CONSULTANT
BY _ 3. 21o'921
Signature Date
�+►D tt'1i� ,
type or print name
I� 0 5u V-�tot"-V—
Title
Approved as to Legal form:
CITY OF RENTON
BY 0"
ature Date
Jesse Tanner, Mayor
ATTEST:
BY
Signature Date
Brenda Fritsvold, Deputy City Clerk
Lawrence J. Warren
City Attorney
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EXHIBIT A
SCOPE OF WORK
CITY OF RENTON
THUNDER HILLS OR ROLLING HILLS
INTERCEPTOR SANITARY SEWER REPAIR
BACKGROUND
The Rolling Hills or Thunder Hills sewer was constructed in 1964 as part of the development of the Rolling
Hills Village Subdivision, located easterly of 1-405 and Benson Road S. and northerly of South Puget
Drive. This 10-inch diameter sewer interceptor serves a large area then owned and developed by
Puget Western, the land development arm of Puget Power, now part of Puget Sound Energy, the
private Renton power utility. The sanitary sewer line was installed adjacent to the unnamed creek, as
a private developer extension and conveyed to the City for ownership and operation.
The sanitary sewer was constructed of asbestos cement pipe, a composite pipe then popular for
pressure applications. There have been several major breaks in the sanitary sewer line from
stormwater washouts and some portions of the lowest part of the line have been replaced in cast iron
pipe. Since the 1964 construction of the line, the entire Puget Western area has been sold and
developed in both single family and multifamily developments. This 10-inch sanitary sewer interceptor
is a critical element serving a large portion of the City of Renton.
The last improvement work performed in this creek corridor was in 1984 by the City through contract
maintenance. The creek and the sanitary sewer pipeline have been generally stabilized, and a
narrow maintenance access road has been constructed along the entire sewer corridor. City forces
provide annual maintenance along the access road, performing minor mowing and clearing. The
maintenance access road is used both for City maintenance and as a public walking trail.
Now several areas have more significant washouts and the upper small culverts laid in the creek
bottom have been partially plugged, creating future washout potentials.
The City has requested development of an as -built mapping base for the interceptor sewer. The
Engineer shall develop plans, specifications, construction cost estimates, and assist in developing
permits for a series of repairs to the streambanks and maintenance access road along the sewer
alignment between the 1-405 right-of-way up to the Grant Ave. and South Eithier Drive intersection.
The project elements include:
1. Removal of small stream culverts at three locations in the upper portion of the creek, rerouting
existing City utilities (water and sanitary sewer pipelines), and construction of small bridges at
these three points,
2. Repair of two (2) separate creek channel/ bank failures,
3. Stabilization, regrading, and resurfacing of the maintenance access road in selected spots,
along the entire length of the project to ensure vehicle access to all manholes and cleanouts.
4. Provide water quality elements and fisheries elements for permit submittal.
TASK 1 - PRELIMINARY DESIGN
Purpose: Investigate the site, determine the City's needs, and review all of the constraints with
representatives of all affected departments, to develop the best design concept. Prepare a Basis of
Design memorandum and alternatives for the City's review and approval.
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TASK 1.A. TOPOGRAPHIC SURVEY
Perform topographic survey of the site based upon the City's Survey Control Network (State Plane
coordinates 83/91 - North zone). The survey information will be used to prepare an AutoCAD (Release
14) plan view, profile view, and cross section drawings. The survey base map shall be scaled 1 " = 20',
and plotted on 22" x 34" sheet sizes.
a. Topographic Survey Tasks:
1. Title search.
2. Identify existing easements.
3. Order and coordinate a utility locate within the limits of the survey.
4. Locate the approximate right-of-way limits of the existing utility easement within the
limits of the survey.
5. Locate existing monumentation, if any, to the next intersections south or west.
6. Establish one (1) on -site benchmark referencing City datum within the limits of the
survey.
7. Provide one -foot contours and spot elevations based on 63 site cross sections.
8. Locate and identify all visible surface utilities.
9. Locate and identify all underground utilities marked on the ground by "One Call" utility
locate service.
10. Provide rim and invert elevations of all existing storm and sanitary sewers.
11. Provide top of valve stem elevations for all water main valves.
12. Show tops and toes of all slope break lines.
13. Show and identify all existing surface features including:
a) Pavement limits, curbs and sidewalk
b) Trees, shrubs, and landscaping
c) Ditches, pipes, culverts, and structures
d) Fences
e) Vaults and underground structures
f) Driveways
g) Buildings, lawn and planting areas
h) Other pertinent topographic features
14. The drawing file shall be referenced to City of Renton Survey Control network (horizontal
and vertical datum)
15. Supplement utilities with as -built information provided by the City.
b. Deliverables
l . Original Field Book for the survey.
2. Electronic field notes in ASCII format on 3.5" diskette.
3. Printout of electronic field notes.
4. Original of the title search.
5. Check print(s) for the 1 " = 20' base map plot of the surveyed area.
6. AutoCAD Release 14 DWG file (model space) on 3.5" diskette.
7. AutoCAD Release 14 plot file(s) (paper space) of the 1 " = 20' plot of the surveyed area.
8. List of block names with a description for each name.
9. Comma delimited, ASCII file of all the AutoCAD layer names with a description for each
name.
\\FS1 \VOL1 \ W P\CONTRACT\ 1999\renton\exhibA.doc 2
TASK 1.B. PRELIMINARY DESIGN DEVELOPMENT
Develop design concepts for the project repair for consideration and review by the City.
a. Design Issues
1. Utility service preservation.
2. Improving utility equipment access to all MH's.
3. Creek and streambank stabilization.
4. Eliminate existing stream culverts that can (or have) accumulate debris and cause
channel blockage. Replace with small utility/pedestrian bridges.
S. Accommodate public access on the stream and pipeline corridor.
6. Accommodate utility maintenance activities along or across the stream and pipeline
corridor.
7. Eliminate liability and safety concerns on City facilities along the corridor.
8. Provide facilities and repairs that meet both Fisheries and DOE water quality criterias.
b. Deliverables
Conceptual design drawings, narratives, and associated construction cost estimates. Eight (8)
copies total.
TASK 2 - PERMIT RESEARCH
Contact agencies requiring permits or review of plans and determine scope of work necessary for
application preparation, permit review time frame, and required fees.
a. Permits
SEPA Checklist
City of Renton Building and Grading/Drainage Permits
WSDOE
WSDFW HPA
• COE
b. Deliverables
Summary tabulation of costs, time line, and range of efforts.
TASK 3 - ENGINEERING DESIGN
Prepare engineering plans, contract specifications, and cost estimates for the proposed repair work
efforts.
a. Develop Bid Specifications and Construction Documents
In accordance with the City's formal bid procurement procedures, the Engineer shall develop
the specifications, construction and bid documents, and plans for the sewer line repair work.
The City does not intend to immediately proceed with bidding, so the bid activities are not
included in this task but will be separately quoted to the City after a project implementation is
developed.
\\FS 1 \ VOL 1 \W P\CONTRACT\ 1999\renton\exhibA.doc 3
Utility Construction Drawings
Using the base maps developed in Task 1, prepare project construction relocation and
repair plans. The plans will be prepared in 1 " = 20' plan and profile view, with details on
specific work areas.
2. Structural Drawings
New pedestrian bridges at existing utility crossings shall be designed and plans
prepared for construction. Plans will include foundations, details, railing, utility supports,
and miscellaneous items.
Temporary Erosion and Siltation Control
Prepare TESC plans in accordance with the City's regulations; include restoration and
permanent planting plan.
4. Bioenaineerina
Streambank bioengineering and stabilization plans will be prepared for construction
including specific locations, details, and replantings.
5. Design and prepare construction plans for the modifications and stabilization to the
existing maintenance access road, including drainage, resurfacing, and new gates.
b. Deliverables
1. One set of bid documents, and construction plans on 22" x 34" mylars.
2. Construction cost estimate.
3. 50% draft review, five (5) sets of full size blue line drawings (22" x 34").
4. 95% draft review, five (5) sets of full size blue line drawings (22" x 34")
5. Final design bid plans, three (3) sets of full size blue line drawings (22" x 34")
6. Final design, stamped bid plans, original mylars (22" x 34")
7. Final design bid plans, 50% photo reduced mylars, camera ready (1 1 " x 17")
8. AutoCAD drawing files on 3.5" diskettes with bound external references.
9. Updated project schedule.
C. Contract Specifications
Prepare bid schedule and technical specifications for incorporation into the Project Manual
using City of Renton standard specification format for use in obtaining public bids. The
following portions will be provided by HCW-L:
1) Bid Schedule Proposal Forms
A Bid Schedule will be prepared to cover work specified on the project through various
lump sum and unit bid price work items. Schedule will include various bid items and
quantities and spaces for bidders to enter their unit prices in accordance with City of
Renton standard specification format. All other City of Renton standard contract forms
will be furnished by the City.
\\FSI \VOL1 \WP\CONTRACT\1999\renton\exhibA.doc
2) Specifications
Technical specifications will be based on the 1998 WSDOT/APWA Standard
Specifications for Road, Bridge, and Municipal Construction, and the City of Renton
Supplemental Provisions. The specifications will be provided to the City for
incorporation into the Project Manual and will include Special Provisions unique to the
project and not covered in the Standard Specifications. This will include grading,
structural, paving, streambank repairs, utility work, landscape planting, etc.
Measurement and payment provisions for all bid items in the Bid Schedule will be
included in the specifications.
d. Deliverables
1. 50% draft review, five (5) sets of technical specifications.
2. 95% draft review, five (5) sets of technical specifications.
3. One (1) final copy (electronic and printed) of special provisions, measurement and payment,
bid schedule of prices, standard contract forms, and inserts for double -sided reproduction.
e. Design Review Submittals
1) 50% Draft Review
50% developed plans and specifications will be submitted to the City for a three (3)
week review period. At the end of the review, HCW-L will meet with the City to go over
various comments and revisions which will be incorporated into the design. 50%
submittal will include:
• Preliminary design plan and profile, topography, existing surface and underground
features, and cross sections.
Design layout of structures, equipment, utilities.
• Some of the specific construction details.
Draft technical specifications and outline.
2. Deliverables
Letter report documenting 50% review workshop.
3. 95% Draft Review
95% developed plans and specifications will be submitted to the City for a three (3) week
review period. At the end of the review period, HCW-L will meet with the City to review various
comments and suggested revisions which are to be incorporated into the final design. 95%
review will include verification of 50% revisions and review of City's comments and revisions to
items which were not addressed previously. 95% submittal will include nearly complete
Construction Drawings and Project Manual with the exception of:
Final bid quantities
Appendices
Half size drawings
Bidding process schedule
Minor amounts of construction detail throughout plans.
\\FSI \VOL1 \W P\CONTRACT\ 1999\renton\exhibA.doc
4. Deliverables
Letter report documenting 95% review workshop.
TASK 4 - PERMITTING
Prepare City Building Permit as well as Grading and Drainage Permit applications and supporting
documentation, including drainage plan. Set up and attend one pre -application meeting with the
appropriate City staff and respond to City and/or public comments on criteria aspects of the permit
applications.
a. Provide Information for SEPA Checklist
Provide technical information in the form of support documentation, opinions as to
presentation, and coordination with City staff in preparing a SEPA checklist for the project.
Review checklist with City staff. Assist City staff with SEPA determination and notice
preparation and compliance. Prepare technical portions of the SEPA application including:
information on fill, erosion control, stormwater runoff and methods of control, vegetation to be
disturbed, landscaping, emergency services, control of health hazards, site plans and legal
descriptions, and other required presentation graphics.
TASK 5 - PROJECT MANAGEMENT
a. Purpose
To provide the administrative support necessary for efficient completion of the authorized work.
1. Progress/Status meetings with Public Works (PW) Department staff
Prepare for and attend progress meetings, informational exchanges, or status
updates with PW staff. Meetings may be regularly scheduled or as requested by
City staff members.
2. Design Team Coordination
Meet with and direct the day-to-day operations of the staff of the Engineer and
project subconsultants to maintain the project schedule, comply with the
contract requirements, adhere to the project objectives, and maintain an
efficient professional operating structure.
3. Project Invoice/Budget Tracking
Prepare detail and summary descriptions of personnel and expense charges for
transmittal to the City and for file and records management. Tracking will
include a monthly description of charges. The description will accompany
each monthly invoice. The description will include a cost summary sheet listing
each subtask and its sub -items each month. Budgeted cost, previous invoices,
current invoice, percent complete, and budget remaining will be listed for the
following:, each task, each subtask, major sub -items, and contract overall.
Meet with City staff, as requested, or participate in telephone discussions to
review the time charges and descriptions.
\\FS 1 \V OL 1 \ W P\CONTRACT\ 1999\renlon\exhibA.doc
Project Budget Compliance
Meet with and direct the day-to-day operations of the staff of the Engineer to
maintain the budget, comply with in -scope contract requirements, and
document personnel time charges.
Miscellaneous Administration
Maintain complete and accurate file records of design details, meetings,
correspondence, and administration for the project.
4. QA/QC
Establish in-house procedures for QA/QC in order to maintain the highest quality of
design. These procedures shall address the use of quality control reviews, engineering,
calculations checking, design checking, AutoCAD interface, construction and
operation issues, and other measures necessary to maintain a consistent, high quality
design. Conduct internal QA/QC reviews at predesign, Preliminary Design
Memorandum, 50 and 95 percent draft review points and revise design appropriately.
b. Deliverables
1. Monthly invoice.
2. Detailed description of personnel time and expenses
3. Summary description of personnel time and expenses
4. QA/QC reviews.
\\FS 1 \V OL 1 \W P\CONTR ACT\ 1999\renton\exhibA.doc 7
ENGINEERING SERVICES SCHEDULE
\contract\ 1999\renton\hiIIs0209.doc
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EXHIBIT C
SUMMARY FEE FOR ENGINEERING SERVICES
\contract\ 1999\renton\hills0209.doc
City of Renton
Rolling Hills Sewer Interceptor Repair
City of Renton Rolling Hills or Thunder Hills Interceptor Sanitary Sewer Repairs
_
Overhead Rate =
1.6502
Fixed Fee Rate =
0.3
Project phases
Principal
Project
Eng.
Fisheries
Survey
Project
Assistant
CAD
Clerical
Eng.
Tech.
Scientist
IManager
ISurveyor
ISurveyor
Task
Preliminary Design
I 81..
40� 32
24 16170I 561
90I
12
'bask 2
Permit Research
I I
24I 121
8 I I
I
6
Task 3
Eng. Design 1
60I 441
161
12
Task 4
i;
24I 121
20I I
16
6
Permitting
Task::5
Project Management
4
12
Total Hours per Category
161
1601
1001
681
161
701
56
166
36
Job CIE
pal
,t Eng.
Tech
ries Scientist
Total DSC =
OVERHEAD (OH Cost, including Sal,
OH Rate x DSC
FIXED FEE (FF)
FF Rate x DSC
REIMBURSABLES
Direct Costs Itemized
Printing
Computer Time @ $ 20/hr
Hours
Rate
Cost
16
$42.60
$681.60
160
$31.25
$5,000.00
100
$19.23
$1,923.00
68
$19.23
$1,307.64
16
$26.20
$419.20
70
$21.63
$1,514.10
56
$14.00
$784.00
166
$19.10
$3,170.60
36
$17.50
$630.00
$15.430.14
1.6502
0.3
0.00
6.00
SUBCONSULTANT COSTS
Struct. Eng. Shapton and Associates $12,000.00
GRAND TOTAL $61,918.00
3/25/99 2:46 PM ren3599.xls
HAMMOND, COLLIER & WADE-LIVINGSTONE ASSOC., INC.
SCHEDULE OF OVERHEAD ALLOCATION COSTS AND RATES
Description
1998
%
Fringe Benefits:
Payroll Taxes
194,494
16.2%
Medical Ins. & Pension
237,732
19.8%
Vacation, Holiday & Sick Leave
220,695
18.4%
Total Fringe Benefits
652,921
54.4%
General Overhead:
Business Taxes
118,398
9.9%
Business Insurance
83,985
7.0%
Business Development
15,000
Administration & Unassignable
Time (Indirect+ Excess Time)
491,675
40.9%
Printing, Stationary & Supplies
42,759
3.6%
Professional Services
45,504
3.8%
Precontract Wages
14,482
1.2%
Pension Trust Administration
3,970
0.3%
Travel (Not Assignable)
34,920
2.9%
Auto
25,360
2.1 %
Telephone (Not Assignable)
49,417
4.1 %
Interest Expense
40,582
3.4%
Fees, Dues & Professional
21,962
1.8%
Meetings
27,165
2.3%
Client Relations
20,940
1.7%
Utilities & Maintenance
23,160
1.9%
Rent
187,620
15.6%
Equipment Lease
19,484
1.6%
Janitorial
17,781
Equipment Repairs & Maintenance
12,729
1.1%
Office, Miscellaneous, Postage
109,208
9.1 %
Employee Recreation
14,443
1.2%
Employee Training
7,867
0.7%
Depreciation
103,857
8.6%
Total General Overhead
1,532,268
127.6%
Total Fringe Benefits & General Overhead
2,185,189
181.9%
Total Direct Labor Costs
1,324,188
100.0%
Salary Overhead Rate (FB/DL)
49.31 %
General Overhead Rate (GOH/DL)
115.71 %
Total Overhead Rate (TOH/DL)
165.02%
1
41
CAG-99-063 Adden #2-02
ADDENDUM NO. 2
to
CONSULTANT AGREEMENT FOR PROFESSIONAL
ENGINEERING SERVICES
CAG 99-063
Thunder Hills Sanitary Sewer Access Road Repair
This Addendum is made and entered into this/s day of {aeQi ` , 2002, by and between the City of
Renton, hereinafter called the "City" and Hammond Collier Wade Livingstone, hereinafter called the "Consultant".
WITNESSETH THAT:
Whereas, the City engaged the services of the Consultant under Consultant Agreement dated May 18, 1999, to
perform Design for the construction of the Thunder Hills Sanitary Sewer Access Road Repair; and
Whereas, the City and the Consultant have determined that additional work is required to meet the goal of the
project. Those additional work items being defined, with costs anticipated, as shown in the attached Exhibit A
Scope of Services.
NOW, THEREFORE, in accordance with said Section VIII Extra Work of the above -mentioned agreement dated
May 18, 1999, it is mutually agreed that said agreement is amended as follows:
1. Revise the maximum amount payable under Section VI -Payment from$64,912.00 to $114,412.00, which is an
increase of $49,500.00.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Addendum No. 2 to Thunder Hills Sanitary
Sewer Access Road Repair project as of the date and year first above written.
CONSULTANT CITY OF RENTON
_"aL o� L. 05.02 �/_/-S o1b4�
Signature Date J Tanner, Mayor Date
type or print name
Title
ATTEST:
Bonnie I. Walton, City Clerk
EXHIBIT A — SCOPE OF SERVICES
CITY OF RENTON
THUNDER HILL ACCESS ROAD REPAIR
Task 1— Update plans and specifications based on Federal and State Agency reviews.
Modify and incorporate all requested design changes made by the Corps of Engineers,
Department of Ecology and Fish and Wildlife.
Revise the contract bid proposal, specifications, and construction cost estimate as a result of
requested changes. r
Fee: $2,000
Task 2 — Construction Phase Engineering Services
Provide construction administration and construction engineering services for the project
• Provide all Construction Engineering services to include attending pre -construction meeting,
submittal reviews, contract management to address issues associated with engineering, plans,
and specifications for work during the construction of the Project.
• Prepare partial payment requests for completed construction work.
• Prepare record drawings from the completed work and submit to the City.
• Conduct final inspection in coordination with the City and responsible agencies. Make final
check for satisfactory completion of all punch list items and all specified construction.
Assure sign -off and final project approval by all permitting agencies. Determine if the
project has been completed in general performance with the contract documents.
Recommend final payment and acceptance.
Fee: $12,500
Task 3 — Construction Inspection
Provide full-time construction inspection services for 65-day construction contract.
Provide an on -site inspector as needed to determine the progress and quality of the work
and ensure that the project is being completed in conformance with the contract documents.
During the construction, the consultant will keep the City informed of the progress of the
work; will endeavor to guard the City against defects and deficiencies in the work or the
contractor; and will recommend rejection of the work as failing to conform to the contract
document as appropriate.
• Provide the City with daily inspection reports.
• Provide project management including Contractor/City coordination and resolving
construction costs, scheduling and constructability issues.
• Review project progress pay estimate submittals by the contractor. Prepare progress
payment using standard City format.
• Attend periodic progress meetings with City's staff and contractor.
H: \W?\WORKING\snow\Thunderhil]SOS.doc
Coordinate with testing lab for special inspections including soil compaction testing. Fees
for the referenced testing and special inspections will be paid by the City.
Fee: $35,000
TOTAL: $49,500
H:\VvT\WORKING\snow\TbmderhiUSOS.doc