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HomeMy WebLinkAboutWWP272986(10)e King County Road Services Division Department of Transportation KSC-TR-0231 201 South Jackson Street Seattle, WA 98104-3856 March 17, 2005 Dave Christiansen City of Renton 1055 South Grady Way, 5th Floor Renton, WA 98055 Dear Mr. Christiansen: RECEIVED MAR 18 2005 CITY OF RENTON UTILITY SYSTEMS In May of 2003, King County and the City of Renton entered into a utility agreement wherein the County's Contractor would install a sanitary sewer line and associated connections in conjunction with King County's Elliott Bridge Replacement Project and associated improvements to 154th Avenue SE. At the time of the contract execution in June of 2004, the Contractor's bid amount for this work totaled $237,383.00. The total cost of this work that included sales tax and County administration and construction management was $309,927.24. During the installation of the sanitary sewer line and drop connection to King County Wastewater Treatment Division's trunk line, an inordinate amount of water was encountered. In addition, shoring that was not called out in the original plans was needed to support an adjacent manhole. The County's Contractor incurred additional costs in performing the work because of the additional shoring and dewatering efforts. This letter serves as formal notice that the utility agreement, executed on May 28, 2003, for and between King County and the City of Renton is hereby amended to reflect actual costs incurred for the installation of the City's sanitary sewer line. Additional dewatering measures and shoring of an existing sewer structure had to be implemented due to an inordinate volume of groundwater encountered during the installation of the sanitary sewer drop connection and associated pipe. The additional costs associated with this work amounts to $147,943.79 in Contractor direct costs, $16,290.96 in sales tax (8.8%), and a County construction management fee of $25,400.00 (20% of Contractor costs in accordance with the original agreement), for a total of $189,634.75. The City, through an e-mail dated October 4, 2004, authorized King County's Contractor to proceed with the sanitary sewer installation work and agreed to reimburse the County for all actual costs (the Contractor's original bid amount plus additional costs recorded under force account and County staff time) associated with the work. The actual Contractor cost total is $422,507.45 (includes sales tax) for the utility work. Total County administration of the work at 20% of actual cost (excluding sales tax and Contractor mark up) is $77,054.54. The City of Renton's actual total cost is $499,561.99. Attached is a summary breakdown of the *. = Dave Christiansen March 17, 2005 Page 2 Contractor's actual additional costs for the dewatering and shoring. This is in accordance with Section IV Payment Subsection A. of the utility agreement which states "The City shall reimburse the County for all costs reasonably incurred by the County in performing the utility work, which costs shall include but not be limited to: 1. The contract price, as adjusted by change orders agreed to by the City, to perform the utility work; and 2. The County's internal costs incurred during construction of the project (i.e. all engineering, clerical, administrative, materials testing, surveying, and inspection services costs and all payroll additives) directly attributable to the utility work". I would like to apologize for the delay in submitting this amendment to the City. It took a few months for all of the force account items associated with the additional dewatering and shoring to be sorted out and verified that they were indeed related to the additional work. If you have any questions, please feel free to contact me at 206-296-8829. Sincerely, Rick Brater, P.E. Manager Engineering Services Section RB:MM:htk Enclosure cc: Jim Eagan, Managing Engineer, Construction Management Unit Jim Markus, Managing Engineer, Bridges and Structures Unit Larry Jaramillo, Supervising Engineer, Bridges and Structures Unit Bob Lee, Supervising Engineer, Construction Management Unit Victor Daggs, Resident Engineer, Construction Management Unit Evan Seelye, Inpsection Engineer, Construction Management Unit Chris Fox, Engineer I, Construction Management Unit PACIFIC ROAD & BRIDGE COMPANY P.O. BOX 3393 • ARLINGTON, WASHINGTON 98223-3393 • OFFICE: 360-403-7565 • FAX: 360-403-0120 February 4, 2005 King County Department of Transportation Road Services Division 201 S. Jackson Street Seattle, WA 98104-3856 Mail Stop KSC TR 0224 Attn: Victor Daggs Serial Letter #22 Re: Elliott Bridge Replacement, Contract C43011 C Pacific Road and Bridge Job #0405 Manhole Drop Connection Victor, This letter and the attached cost breakdown is a follow up to our meeting on January 7`h 2005 in which we reviewed the force account work performed installing the manhole drop connection. At the conclusion of our meeting, it was determined that Pacific Road and Bridge would further breakdown the submitted cost report by separating costs associated with the additional shoring, dewatering and the design changes from the actual drop connection. Work that was unchanged or similar to the original contract would be paid under the existing contract item #45 Manhole Drop Connection. The attached breakdown has taken the original updated cost report and copied it into an excel spreadsheet where the costs were segregated into the four categories. Material invoices associated with all four categories have been previously submitted and therefore have been left off this document. Since our records indicate that the cost to perform this work exceeds $127,000.00 without markup, and the current payments amount to $100,000.00, we would appreciate your prompt attention to this matter. Please feel free to contact me with any questions regarding this issue. 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O O A OD 8 cn A W j m O w O -1 O M O CO U7 W p O W W 00 Cn Oo N OD W CO A p Cn m W M 0 V N A W O OD W O A W U7 W W V N -� 4 CO CO CO V N M V W W 0 0 Cn CO Cn M N Of A O King County Department of Transportation Road Services Division Engineering Services Section Construction Management Unit 201 S Jackson Street Seattle, WA 98104-3856 Fm md WAMod Serial Letter: 6 Project: Elliott Bridge 3166 Replacement Contract; Project No.(s): Contract C43011C; Project 401288; Fed. Aid BRS-M-171 Contractor: Pacific Road & Bridge Co. Ph.: 360/403-7565 Post Office Box 3393 Arlington, WA 98223-3393 FAX: 360/403-0120 Contract Executed: June 3, 2004 Time for Completion: 360 Working Days Progress Schedule: Received Material Sources: Received; ongoing review Approval of Subcontractor: Received Contract time shall start no later than ten days after receipt of this Notice To Proceed, or the date work starts, whichever occurs first. Harold S. Taniguchi Director ka—rkus, P.E., Managing Engineer Bridges and Structures Unit Engineering Services Section cc: Paulette Norman, P.E., County Road Engineer W Rick Brater, P.E., Manager, Engineering Services Section Jim Eagan, P.E., Managing Engineer, Construction Management Unit W Pacific Road & Bridge Co. June 21, 2004 Page 2 Distribution: 19 Ainslie, R. 19 Graham, C. Hobson, I rI Maling, M. 19 Truong, Y. 19 Barga, L. 19 Guathier, D. fig Hoffman, D. 19 McGrath, M. 10 Wheeler, M. 12 Collins, J. 69 Hanks, S. Hoffman, T. Ni Metro Const. Coord U Wyman, L. 19 Corwin, A. 19 Hartley,1 19 Huh, L. 19 Miller, E Penhale, B. W Daggs, V. 0 Hartwell, D. 19 Jaramillo, L. W Morehead, T. rj Strauch, R. Fisher, L. 19 Henderson, E. 19 Ledbetter, T. 10 Ogershok, R. 12 Fulmer, M. 10 Hintz, B. 10 Lee, B. rd Packard, A. 0 King County Department of Transportation Road Services Division CONSTRUCTION MANAGEMENT PRECONSTRUCTION CONFERENCE Elliott Bridge 3166 (149th Avenue Southeast crossing Cedar River) RECEDE® A06 4 -1004 Held May 26, 2004 c1ry OF RENr urit1n,SYSMF N PROJECT 401288 CONTRACT C43011 C Fed. Aid BRS-M-171(001) I. DESCRIPTION OF WORK This project provides for the improvement of the Elliott Bridge by clearing and grubbing, grading, constructing a new cement concrete bridge, shaft construction, surfacing, drainage, in- stalling water lines, sanitary sewer, paving with asphalt -concrete pavement, cement concrete . curb, gutter, and sidewalk, removing an existing steel structure, surveying, installing illumination and signal, plantings, seeding, stream enhancements, traffic control, and other work, all in accor- dance with the Plans and Special Provisions in conjunction with the 2002 Standard Specifications for Road, Bridge and Municipal Construction (English Edition), issued by the Washington State Department of Transportation and the American Public Works Association (Washington State Chapter), and the 1993 King County Road Standards (KCRS), which were adopted by the King County Council. Note that there are three addenda. 1. STAFF IN ATTENDANCE A. King County: Minutes? Bridges and Structures Unit Jim Markus, Project Engineer ..................................................... (206) 296-8020 Y Larry Jaramillo, Project Manager ................................................ (206) 295-5230 Y Matt Maling, Engineer III............................................................ (206) 296-8883 Y Construction Management Unit Bob Lee, Supervising Engineer, Inspection ............................... (206) 423-1053 Y Victor Daggs, Resident Engineer, Inspection ............................. (206) 423-1063 Y Dave Nadal, Engineer I, Inspection ............................................ (206) 205-8748 N Dave Hoffman, Documentation Engineer, Const. Contracts .... (206) 205-5225 N Environmental Services Unit Tina Morehead, Senior Environmental Engineer ...................... (206) 296-3733 Y Howard Haemmerle, Senior Ecologist ....................................... (206) 296-8767 Y Materials Laboratory Ed Henderson, Quality Control Engineer ................................... (206) 296-7710 Y Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 A. King County, cont.: Minutes? Survey Unit Tom Sturgis, Engineer III............................................................ (206) 205-9915 Y Maintenance Operations Section Gary Bachmeier, Crew Chief, Maintenance Div. 4 ................... (206) 296-3803 N Business Development and Contract Compliance Willie Winston, Contract Specialist ............................................ (206) 296-4055 N Department of Development and Environmental Services Don Gauthier, Senior Engineer ................................................... (206) 296-7181 Y Ron Ainslie, Site Development Specialist II .............................. (206) 296-7142 N B. Consultant: Brian Sperry, Project Manager, ABKJ........................................ (206) 340-2255 N C. Contractor: Pacific Road & Bridge Co. Post Ounce Box 3393 Arlington, WA 98223-3393 Bruce Vetch, Manager................................................................. (360) 403-7565 Y Chris Gangle, Project Manager ................................................... (360) 403-7565 Y D. Utilities: Melanie Wheeler, Sr. Design Engr., QWEST ............................ (206) 345-4055 Y Michael Fulmer, Construction Coord., MCI .............................. (425) 201-0901 Y Bill Walker, Construction Coord., Comcast Cable .................... (206) 255-6975 N Lori Wyman, Mun. Const. Planner, Puget Sound Energy......... (425) 462-3830 Y King County Water District 90 Tom Hoffman, General Manager ................................................ (425) 255-9600 Y Les Pielo, Superintendent............................................................ (425) 255-9600 Y Kevin Goss, Proj. Mgr., Roth Hill Engr. for KCWD 90............ (425) 869-9448 Y E. Other Agencies: City of Renton John Hobson, Project Engineer ................................................... (425) 430-7279 Y Brian Vanderburg, Project Manager, PACE Engineers ............. (206) 441-1855 Y Washington State Department of Ecology Bob Penhale, Water Quality Inspector ........................................ (425) 649-7000 Y Washington State Department of Fish and Wildlife Larry Fisher, Area Habitat Biologist ............................................ (425)649-7042 Y 3of17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 E. Other Agencies, cont.: Washington State Department of Transportation Hank Sung, Assistant Project Engineer...... John Collins, Chief Inspector ...................... II. SUMMARY OF CONFERENCE A. Opening Remarks 1. Mr. Nadal read the Description of Work. (253) 872-2962 (253) 872-2962 Minutes? N, 2. Mr. Nadal announced that the purpose of the preconstruction conference is to gather those who are —for the most part —directly involved in the construction to discuss spe- cific aspects of the contract, raise questions about the contract, and to clarify or empha- size any part or procedure in the project thought to be especially critical. 3. Mr. Nadal announced that the notes taken during the meeting are a matter of public record and will be made available to anyone present upon request; Mr. Nadal noted that it takes about four weeks to transcribe minutes. 4. Mr. Nadal requested that everyone identify themselves and the company or agency that they represent. B. Contract Authority 1. Construction Management Unit Staff. Authority on the project is limited to the following Construction Management Unit staff. a. Project Inspector: Evan Seelye i. The Project Inspector is King County's on -site representative. ii. The Project Inspector is the initial point of contact between the Prime Contractor and Construction Management Unit staff. b. Resident Engineer: Victor Daggs c. Supv. Engineer: Bob Lee 2. Bridges and Structures Unit Staff: a. Project Engineer: Jim Markus b. Project Manager: Larry Jaramillo c. Design Engineer: Matt Maling 3. King County Support Staff includes Design and Environmental Engineers, as well as other King County staff. Assistance from these representatives of King County may be coordinated through the Project Inspector. County support staff provides support to the Inspectors; support staff does not have any authority to change or waive contract requirements. 4of17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 4. The Contract will not be changed unless by written change order prepared by the Inspector, the Resident Engineer, or the Project Engineer. C. Utilities and Other Agencies 1. The Contractor must notify the appropriate agency, in writing, of any utility conflict that affects critical project work. A copy of that notification -must be forwarded to King County's Resident Engineer. 2. The responsibility to schedule and coordinate project work around any utility conflict rests with the Contractor. Any change to the operation necessary to work around a con- flict shall be incidental to the various bid items of the contract, and no further compensa- tion will be made. 3. Ross and Michelle Muirhead 14866 —154th Place Southeast, Parcel 2323059109 Mrs. Muirhead has advanced multiple sclerosis and is confined to a special hospital bed: power and other utilities cannot be disrupted unless the interruption is coordi- nated with Mr. Muirhead. They do have a backup generator. Access for emergency vehicles must also be maintained. 4. The Contractor is encouraged to hold at least one on -site meeting to discuss utility -related issues; King County's Inspector must attend any such meetings. 5. Introduction of any utilities present: a. Puget Sound Energy i. Power Ms. Wyman asked about the temporary detour route that had originally been planned; Mr. Daggs replied that the detour plan had been dropped in favor of a closure. ii. Gas Ms. Wyman asked that knockouts be constructed at bridge abutments; she also noted that, depending on the cuts, it may be necessary to raise the gas lines. b. Telecommunications i. QWEST Ms. Wheeler announced that she had preliminary power plans; she requested any updates that might be available. She also noted that, because QWEST's facilities are generally on the bottom of the utility poles; the other utility's facilities must be relocated first. Sufficient time —typically four weeks —must be allowed from when power is moved to when QWEST's 'facilities must be moved. ii. MCI WorldCom Mr. Fulmer requested notice before the access road is cut through the raised rail bed in order to coordinate the lowering and repositioning of telecommunication 5of17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 cable. Mr. Daggs noted that the survey had already been requested. Mr. Daggs and Mr. Fulmer briefly discussed survey and coordination issues. c. Comcast Mr. Walker requested clarification regarding any poles Puget Sound Energy would be relocating. He asked that Comcast be notified in advance of any relocations. d. King County Water District 90 Mr. Goss noted that there were a few items of work that needed to be taken care of early on to ensure that provisions are made for water connections at the east and west ends of the job. Mr. Goss also noted that another representative of the District will be coordinating inspection efforts as work progresses. He further requested a copy of the Notice to Proceed, and asked that the District be given three days' notice of any shutdowns; shutdowns cannot exceed eight hours. If water must be purchased, the District must be contacted for a backfill prevention device. D. Other Agencies a. City of Renton Mr. Hobson noted that the City did not currently have any concerns; he requested a few weeks' notice before any work starts on the sewer. E. Correspondence/Submissions 1. Guidelines a. As explained in King County Serial Letter 4, all correspondence related to project work should be sent to the attention of Resident Engineer Victor Daggs, King County Department of Transportation, Construction Management Unit, 201 South Jackson Street, Seattle, WA 98104, Mail Stop KSC TR 0224. b. Project correspondence should be serially numbered —with the subject of the letter in the reference line —and submitted in quadruplicate (Original and three copies). Serializing will ensure that all correspondence is accounted for and acted upon in the correct order: 1) An authorized representative of your company must sign all correspondence. 2) Enclosures and attachments should be submitted in quadruplicate as well. c Submittals and Requests for Information(RFIs): Submittals and RFIs should be sequentially numbered and covered with a dated Letter of Transmittal -that references the sequential number of the submission or RFI. Please submit six copies of any submittals. If there are attachments to your submittals (i.e., shop drawings), please submit six copies as well: two copies, either approved or redlined if correction or clarification is necessary, will be returned to Pacific Road & Bridge Co. for its records. 6of17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 d. Project Documentation: Documentation items should be submitted by numbered Letter of Transmittal —not by numbered serial letter —to Documentation Engineer Dave Hoffman of the Construction Contracts Unit at the address shown above, Mail Stop KSC TR 0224: The Post -Award packet sent to Pacific Road & Bridge Co. by the Business Development and Contract Compliance Division of the King County Office of Re- gional Policy and Planning, Economic Development directs the Contractor to submit the certain documentation to that office: please forward reference copies of these documents to the Construction Contracts Unit as well: 2. The Contractor was prepared with several of the required submissions Mr. Daggs asked when the Contractor would provide its drill submittal package. Mr. Vetch replied that it was still being developed. 3. Contrack Database: An on-line utility is available that will allow Contractors to view Receipt Logs of incoming and outgoing correspondence and documentation. Please pro- vide names and email addresses of one or two employees who may need to track the movement of correspondence and documentation between our offices. A view -only ac- count will be established. F. Documentation 1. Mr. Hoffman emphasized the importance of submitting the Request for Approval of Subcontractors, Notice of Intent to Pay Prevailing Wages, Certified Payrolls, as well as the Washington State Department of Transportation (WSDOT) Form 422-102 EF— Quarterly Report of Amounts Credited as DBE Participation —to Contractor if necessary. There is also a requirement for 1,600 hours of training, so a WSDOT Training and Ap- prenticeship Approval form must be submitted. He reminded everyone that the project is a Federal Aid job, subject to federal audit. G. Contract Compliance and Business Development Mr. Winston described the manner in which Pacific Road & Bridge Co. planned to meet the Disadvantaged Business Enterprise goals for the project. He requested that, if the Contractor anticipated at any point that it would be unable to meet the goals, it notify Mr. Hoffman as soon as possible to determine if a request for reduction is justified. Mr. Winston was asked if his office would be conducting on -site interviews; he replied that, if the opportunity presented itself, and if the resources are available, Contract Compliance and Business Development would conduct some interviews. H. King County Soils and Materials Laboratory l . The Quality Control Engineer can provide information related to material certification or sources approval. 2. Staff provides on -site sampling and testing. 3. All Requests for Approval of Material Sources (RAMS) should be submitted directly to the Soils and Materials Laboratory (not to the central Construction Management Unit of- 7 of 17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 fice) for review for approval as. soon as possible to avoid delays. Facsimile copies are ac- ceptable, provided a hard copy of the document follows. a. Please provide the Resident Engineer with a reference copy of the RAMS by faxing it to the job shack or the downtown office. 4. All documentation noted on the Record of Materials (ROM) must be submitted in a timely manner. All items listed on the ROM require a RAMS. Mr. Henderson briefly discussed the requirements for some of the items indicated on the ROM. 5. Please note that approval of a RAMS does not guarantee approval of material, only of the source: materials still need to pass appropriate tests. Mr. Henderson specifically re- quested that if a RAMS is rejected, the same form should not be resubmitted for recon- sideration: fill out a new form with the appropriate information. Mr. Henderson specifically noted that certain fabricated items require Washington State Department of Transportation (WSDOT) Inspection, and indicated that he had written WSDOT a letter requesting their inspection of those items. Items will be accepted from the State's Qualified Products List (QPL), but please submit both a RAMS form and the cut sheet from the QPL. Because the project is a Federal Aid job, Mr. Henderson emphasized the need for certificates of material origin. 6. Proper documentation must be on hand at the project site before material will be accepted, used, or payment made. The importance of the material certifications, invoices, or bills of lading accompanying all shipments of material to the project site is empha- sized. Materials that are delivered without documentation will not be accepted, and vehi- cles delivering such materials will not be allowed to offload. Mr. Henderson emphasized the inclusion of the Project Status Report, which details outstanding certifications, invoices, bills of lading, and other materials -related docu- ments. Failure to satisfy requirements for these documents may result in the withholding of the contractor's retainage. 7. Mr. Henderson emphasized that the Laboratory Engineers, the Quality Control Engineer, and the Field Density Engineers have no authority to waive or modify the material speci- fications of the Contract: requests for relief for changes in the specification must be di- rected to the Design Engineers through Mr. Markus, the Project Engineer, via Mr. Daggs, the Resident Engineer, by numbered Serial Letter. 8. Representatives of the Water and Sewer Districts request that Mr. Henderson coordinate certain testing and certification actions with the Districts. I. Order of Work and Schedules 1. Time for Physical Completion a. The project shall be physically complete within 360 working days b. Progress estimates will be initiated on the 5th of each month. The draft will be issued within 30 days of that date. 8of17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 2. Order of Work a. New Section 1-08.4(2), Order of Work, of the Special Provisions provides direction for the completion of specific work elements within allowable work periods. b. The Contractor shall not demolish the existing bridge until the new bridge is constructed and open to traffic. Demolition shall not proceed until the Engineer has approved the Contractor's demolition plan, containment system, and a detailed schedule of demolition activities. c. On behalf of Ms. Morehead and Mr. Haemmerle, Mr. Maling asked when the Contractor planned to daylight Stewart Creek. Pacific Road & Bridge Co.'s represen- tative noted that a specific time had not been established, but that Pacific Road & Bridge Co. planned to begin work at the bottom of the creek and work its way up until work interfered with the existing alignment of the creek, at which point Pacific Road & Bridge Co. would excavate the tie-in. The work would most likely begin during the spring of 2005. There was some discussion regarding the effect that daylighting the creek would have on the offset of the watermain. d. Addition of Work Mr. Jaramillo announced that ground water well monitoring would be required during drilling; a consultant will be retained by the County for the monitoring. 3. Contract Execution Status a. Construction contract award/execution status as of May 25, 2004: the County is waiting for the Contractor (Pacific Road and Bridge) to submit insurance docu- ments that meet Risk Management's requirements. Once those documents are submitted and approved, contract execution is anticipated within a few days. 4. Start Date a. The count of working days shall commence on the tenth day following the Contractor's receipt of the Notice to Proceed. b. Contractor's plans for beginning work on the project. Mr. Gangle announced that Pacific Road & Bridge Co. planned to mobilize June 28, 2004. The site will be prepared for the drilling subcontractor to begin work on Pier 2; work will then proceed on Pier 3 across the river to meet the requirement to complete work on those two piers by August 15, 2004. Once Piers 2 and 3 are complete, the drilling subcontractor will move on to Pier 1, at which point, Pacific Road & Bridge Co. will begin working on the abutments and the precast bike tunnel. Mr. Lee asked if the closure of Graham Steel had affected Pacific Road & Bridge Co.'s schedule. Mr. Gangle had not received a definitive answer from Harris Rebar yet. The group discussed the effect steel supply might have upon the drilled shafts. A question was raised regarding coordinating the placement of portions of the sewer before the installation of the precast bike tunnel. Pacific Road & Bridge Co.'s repre- sentative replied that the casing would be installed before work on the tunnel began. 9of17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 J. Environmental Commitments 1. King County has obtained the following permits for this project: Federal • US Fish and Wildlife Service: Concurrence with Biological Assessment • National Marine Fisheries Service: Biological Opinion • U.S. Army Corps of Engineers: Nationwide Permit 14; Linear Transportation Pro- jects State • Department of Fish and Wildlife: Hydraulic Project Approval (HPA) • Department of Ecology: National Pollutant Discharge Elimination System (NPDES) King County Department of Development and Environmental Services • Clearing and Grading Permit • Shoreline Substantial Development Permit • Forest Practices Permit • Public Agency and Utility Exception Permit (PAUE) All other permits and licenses necessary for the construction of the project shall be obtained by the Contractor. 2. A Spill Prevention, Control, and Countermeasures plan is required and must be submitted in writing. (1-07.15 (1)) 3. Pacific Road & Bridge Co.'s Erosion and Sediment Control Leadperson will most likely be Larry Brauer (sp). (8-01.3(1)B)) 4. A Roadside Work Plan is required and must be submitted in writing before any of the work described in Sections 8-02 and 8-03 is started. (8-02.3(2)) 5. Removing Portion of Hydrogen Sulfide Control Facility (2-02.3(6)). The Contractor shall obtain a Special Waste Permit from the King County Solid Waste Division for disposal of items contaminated with landfill leachate at the Cedar Hill Regional Landfill and provide a copy of the permit to the Engineer. 6. The Contractor must provide a list of disposal sites within King County that it intends to use. By King County Ordinance, the fill limit is 100 cubic yards. 7. King County Environmental Services Unit Ms. Morehead announced that she is the Senior Environmental Engineer. She noted the need to coordinate and schedule an Environmental preconstruction conference with the permitting agencies. She noted that copies of the permits and approvals would be on -site for the Inspectors' use; she encouraged Pacific Road & Bridge Co.'s representatives to familiarize themselves with the specifics of the permits before the Environmental preconstruction conference. 10 of 17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 Ms. Morehead emphasized the work that many of the State and local agencies had performed to comply with the federal Environmental Protection Act conditions. Many of these conditions resulted in habitat features that will be constructed along the banks of the Cedar River as part of the bridge replacement project. She introduced Mr. Haemmerle, who is the Senior Ecologist assigned to the project, to discuss the habitat features. Mr. Haemmerle noted that the permit conditions often require that an Ecologist be on -site during construction of the habitat features; as the schedule indicates a need for his pres- ence on -site, he will coordinate his visits with the Inspection staff. He emphasized the need to daylight Stewart Creek as early in the schedule as possible so that the area can be stabilized before the stream is reintroduced to the channel. 8. King County Department of Development and Environmental Services Mr. Ainslie noted that there were several issues of importance to Department of Development and Environmental Services (DDES), but that the Environmental precon- struction conference would be a more suitable forum. Mr. Markus asked Mr. Daggs if he would make arrangements for the Environmental preconstruction conference; Mr. Daggs agreed. 9. Washington State Department of Fish and Wildlife Mr. Fisher noted that he prepared the Hydraulic Project Approval (HPA) and was attending the preconstruction conference to answer any questions. Mr. Markus asked if Mr. Fisher would be available for the Environmental preconstruction conference; he agreed. 10. Washington State Department of Ecology Mr. Penhale discussed some of the specifics he would be looking for in connection with the conditions of the Department of Ecology's administration of the National Pollutant Discharge Elimination System (NPDES) permit. Mr. Nadal asked Mr. Penhale if he would be available for the Environmental preconstruction conference; he agreed. 11. Mr. Gauthier asked to be kept apprised of the Environmental preconstruction conference and other permit -related issues. K. Archaeological Concerns 1. If the contractor encounters archaeological or historical objects, such as ruins, sites, buildings, artifacts, fossils, or other objects of antiquity that may be significant from a historical or scientific standpoint, such objects shall not be further disturbed and the con- tractor shall notify the Engineer immediately. The Engineer will determine whether the material is to be salvaged, and may make adjustments in payment or in the time required for the performance of the work, in accordance with Sections 1-04.4 and 1-08.8 of the Standard Specifications. (1-07.16(2)A) 2. Mr. Markus requested confirmation that there was not a contract requirement for on -site archaeological monitoring during construction; Ms. Morehead confirmed. 11 of 17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 L. Survey I. A minimum of three days' lead is generally required to schedule a survey crew for work on a project. 2. The group discussed responsibilities and the coordination of survey needs. M. Contractor's Discussion Pacific Road & Bridge Co.'s representative asked about the County's clearing operations on - site. Mr. Jaramillo everything was good to go, and provided some additional details. N. Traffic Control I. A Traffic Control Program is required and must be submitted in writing. (1-10.2(2)) The Contractor may either: a. Adopt a standard plan. b. Submit its own plan for approval. It takes approximately two weeks to review and approval a nonstandard plan. 2. With the exception of the one permitted general bridge and roadway closure identified in Section 1-07.23 (2), Construction and Maintenance of Detours, the Contractor shall keep all through -lanes open to travel without interference from work operations between 6:00 and 8:30 A.M. and 3:30 and 7:00 P.m. The Contractor shall keep all turn movements, cross streets, and approaches open to traffic at all times. (1-07.23 (1)) At other times, single lane closures are permitted in each direction. The Contractor shall keep 149th Avenue Southeast, Jones Place, Jones Road, and 154th Place Southeast open for all local access and in clean, safe condition at all times. During the bridge closure and detour, the Contractor shall ensure access to private properties. 3. The Contractor's Traffic Control Manager and Traffic Control Supervisor are Bruce Vetch and Larry Brauer. (1-I0.2(1)A and B) 4. Construction Safety Zone. New Section 1-07.23(1)A of the Special Provisions provides specific direction regarding a construction safety zone to be established outside the edge of the traveled way. 5. - Washington State Department of Transportation must approve any lane closures on the Maple Valley Highway. Mr. Daggs asked Mr. Collins how much time it would take Washington State Department of Transportation (WSDOT) to review and accept any plans for lane closures. Mr. Collins stated that it takes at least five working days. 6. Ms. Wheeler noted that, at some point, QWEST would be crossing Jones Road: will closures be allowed for this work? It was established that such closures would be ex- tremely short, and that, if an emergency vehicle required passage, the closures would not prevent it. 0. Subcontractors 1. Subcontractors must be approved before starting work on the project (RASA). 12 of 17 Elliott Bridge 3166 Preconstruction Conference Held May 26, 2004 2. Relationship a. King County has no contractual relationship with subcontractors. b. The Prime Contractor will be the sole contact for any subcontractor approved to work on the project. c. All correspondence from the subcontractor must be routed through the Prime Contractor. Mr. Nadal noted that that includes Requests for Information. d. The Prime Contractor must be represented on -site during all project work. 3. Mr. Henderson asked if the Contractor had selected an electrical subcontractor; Pacific Road & Bridge Co.'s representatives replied that they had chosen Potelco. P. Safetv 1. King County has an interest in safe operations on the job: a. The Contractor has an obligation to comply with State and federal safety standards. b. The Contractor shall notify local fire, school, law enforcement, Metro Transit, or other affected parties in writing as directed by the Engineer no less than five working days before the beginning of construction of before operations that will deviate from or otherwise delay traffic in existing patterns. (1-07.23) 2. A project -specific Accident Prevention Program is required and must be submitted in writing. (WAC 296-155-110(2)). 3. A shoring plan is required and must be submitted in writing. (Bid Item 18) 4. A Lead Health Protection Plan (LHPP) is required and must be submitted in writing. (1-07.1(1)) 5. Mr. Markus asked if the Contractor had a plan for controlling access to the site; had they established any check -in procedures for representatives of King County and other agen- cies? He emphasized that the project would be under a great deal of scrutiny and that many visitors —announced and otherwise —could be expected. If the Contractor did not have a plan, it might become necessary to institute one as work progressed. Mr. Haemmerle fixrther noted that the Cedar River would be opened to catch -and -release fishing June 1, 2004; the river has not been opened for many years and the Contractor should expect a large number of anglers. 6. Mr. Markus emphasized that all site visitors should check in with the County's on -site representatives upon arrival at the site. Mr. Daggs reminded everyone of the require- ments regarding appropriate equipment and clothing on a job site. 7. Mr. Lee asked if Pacific Road & Bridge Co.'s representative were aware of the latest Department of Labor and Industries position regarding backing trucks; they replied that they were. 13 of 17 Elliott Bddge 3166 Reconstruction Conference Held May 26, 2004 Q. Administration 1. This contract comes under the Davis -Bacon and Related Acts and the Contract Work Hours and Safety Standards Act. The Contractor is hereby reminded of its obligation to comply with these acts. 2. The Contractor must submit the names and numbers of three company representatives who may be contacted in the event of an emergency. These contacts shall be submitted via numbered serial letter or the County -provided form. R. Training and Apprenticeship 1. Atraining plan is required and must be submitted in writing. (1-07.11(8)) III. Engineer's Comments No oral statement or conversation between a King County employee and the Contractor, nor any consideration reached at the preconstruction conference, will alone modify the contract. Any conclusion that alters the content of the contract requires a written change in the contract docu- ment that will be administered as authorized in Section 1-04.4 of the Standard Specifications governing the contract. The record of this conference will note that this requirement has been emphasized. 11� Pict Engineer Bridges and Structures Unit 14 of 17 toAs vls s � � r � jj� z vt v 00 µ t w Nr °1 4 Y „ rk �' LJ f eye "9LL A v" I -�• X x � e n 1 f a\'!4 ;VA e tRy f� C 4 6 4y h pit 'fit � I � > 3 21 N 1- 4N ,^ N aL� 91 *Elliott Bridge No. 3166* *Bridge Replacement Project* SPECIAL PROVISIONS (Sanitary Sewer) Bedding the Pipe Section 7-08.3(1)C, Bedding the Pipe shall be supplemented as follows: Pipe bedding for sanitary sewer pipe shall be pea gravel 6 inches above and below the pipe. Na- tive material is not acceptable for bedding sanitary sewer pipe. (Revised Section) SECTION 7-17 SANITARY SEWERS 7-17.2 Materials Delete this section in its entirety and replace with the following: Sewer Pipe Gravity sanitary sewer pipe shall be as specified herein and as shown on the plans. The Contractor shall provide two copies of the pipe manufacturer's technical literature and tables of dimensional tol- erances to the Engineer. Any pipe found to have dimensional tolerances in excess of those prescribed or having defects which prevent adequate joint seal or any other damage shall be rejected. If requested by the Engineer, not less than three nor more than five lengths of pipe for each size, selected from stock by the Engineer, shall be tested as specified for maximum dimensional tolerance of the respec- tive pipe. HDPE Pipe shall be made of High Density Extra High Molecular Weight (EHMW) polyethylene with a standard thermoplastic material designation code of PE3408 and having a cell classification of 345464E perASTM D3350. The molecular weight category shall be extra high (250,000 to 1,500,000) as per the Gel Permeation Chromatography determination procedure with a typical value of 300,000 to 330,000. The pipe shall be manufactured in accordance with ASTM F714 and/or ASTM D3035. The HDPE pipe shall have an O.D. of 508mm (20 inches), a wall thickness of 0.76 inches minimum and shall have a SDR of 26. PVC pipe shall meet the requirements of: Section 9-05.12 Casing Pipe Steel Casing Pipe shall be have an outside diameter of 609.6mm (24 inch) diameter with a minimum wall thickness of 2.66mm (0.1046 inches). Joints shall be bell and spigot lap welded or butt strap welded. Steel Casing Pipe shall conform to AWWA C200. Flanges and blind flanges shall be in ac- cordance with AWWA C207. Bolts for flanges shall be type 316 stainless steel conforming to ASTM A193. Exterior coating shall be one coat of approved primer and one coat of coal tar paint. At joints, following welding, one coat of approved primer and one coat of coal tar paint shall be applied after the welded area has been cleaned to bare metal. Submit product data to the engineer for review prior to installation of casing pipe. Casing Insulators Casing insulators for supporting HDPE pipe within the steel casing pipe shall have a runner height of 24.4mm (1 inch). Casing insulators must fit snugly around the carrier pipe. All metallic components including fasteners must be stainless steel. Runners must be designed to allow the insulator to ride smoothly over ridges or gaps in the casing pipe during the installation process. Coefficient of friction for runners must be 0.15 or less. Casing insulators shall be equal to polyethylene casing insulators as manufactured by Advance Prod- ucts and Systems, Inc. of Lafayette LA. Submit product data to the engineer for review prior to instal- lation of casing spacers. Manhole Coatings All new sanitary sewer manholes shall be coated as specified below. The following coating system specifications shall be used for coating (sealing) all interior concrete surfaces of manholes. Coating Material: High Solids Urethane Surfaces: Concrete Surface Preparation: In accordance with SSPC SP-7 (Sweep or brush off blast) Application: Shop/Field The drying time between coats shall not exceed 24 hours in any case System Thickness: 6.0 mils dry film Coatings: Primer: One coat of Wasser MC-Conseal high solids urethane (2.0 DFT) Finish: Two or more coats of Wasser MC-Conseal (min. 4.0 DFT) Page 2 Color: White Construction Requirements Section 7-17.3 is supplemented with the following: Casing insulators must fight tightly around the circumference of the carrier pipe without use of shims. After casing insulators are installed on the carrier pipe but prior to installation in the casing pipe, the casing insulators shall be struck with a hammer several times parallel to the axis of the pipe. Casing insulators that creep along the pipe more than 5mm when subjected to hammer blows are not accept- able. Butt Fusion Joining Procedure for High Density Polyethylene Pipe (HDPE) Introduction: The six steps involved in making a butt fusion joint are: 1. Securely fasten the components to be joined 2. Face the pipe ends 3. Align the pipe profile 4. Melt the pipe interfaces 5. Join the two profiles together 6. Hold under pressure Secure Clean the inside and outside of the pipe to be joined by wiping with a clean lint free cloth. Remove all foreign matter. Clamp the components in the machine. Check alignment of the ends and adjust as needed. Face The pipe ends must be faced to establish clean, parallel mating surfaces. use rotating planer block to smooth face. Facing is continued until a minimal distance exists between the fixed and movable jaws of the machine and the facer is locked firmly and squarely between the jaw bushings. This operation provides for a perfectly square face, perpendicular to the pipe centerline on each pipe end and with no detectable gap. Remove any pipe chips from the facing operation and any foreign matter with a clean, untreated, lint -free cotton cloth. The pipe profiles must be rounded and aligned with each other to minimize mismatch (high -low) of the pipe walls. This is to be accomplished by adjusting clamping jaws until the outside diameters of the pipe ends match. The jaws must not be loosened or the pipe may slip during fusion. Melt Heating tools that simultaneously heat both pipe ends are used to accomplish this operation. These heating tools are normally furnished with thermometers to measure internal heater temperature so the operator can monitor the temperature before each joint is made. However, the thermometer can be used only as a general indicator because there is some heat loss from internal to external surfaces, de- pending on factors such as ambient temperatures and wind conditions. A pyrometer or other surface Page 3 • : • �TiT� temperature -measuring device should be used periodically to insure proper temperature of the heating tool face. Additionally, heating tools are usually equipped with suspension and alignment guides that center them on the pipe ends. The heater faces that come into contact with the pipe should be clean, oil -free and coated with a nonstick coating as recommended by the manufacturer to prevent molten plastic from sticking to the heater surfaces. Remaining molten plastic can interfere with fusion quality and must be removed according to the tool manufacturer's instructions. Plug in the heater and bring the surface temperatures up to the temperature range (400-450 degrees F) (204-232 degrees Q. Install the heater in the butt fusion machine and bring the pipe ends into full contact with the heater. To en- sure that full and, proper contact is made between the pipe ends and the heater, the initial contact, should be under moderate pressure. After holding the pressure very briefly, it should be released with- out breaking contact. Continue to hold the components in place, without force, while a bead of molten polyethylene develops between the heater and the pipe ends. When the proper bead size is formed against the heater surfaces, the heater should be removed. The bead size is dependent on the pipe size. For example, for 8" IPS pipe, a bead size of 1/8"- 3/16" should be present before removing the heater. Joining After the pipe ends have been heated for the proper time, the heater tool is removed and the molten pipe ends are brought together with sufficient force to form a double rollback bead against the pipe wall. The fusion force is determined by multiplying the interfacial pressure, 60-90 psi (4.14-6.21 bar), by the pipe area. For manually operated fusion machines, a torque wrench can be used to accurately apply the proper force. For hydraulically operated fusion machines, the fusion force can be divided by the total effective piston area of the carriage cylinders to give a hydraulic gauge reading in psi. The gauge reading is theoretical; the internal and external drag needs to be added to this figure to obtain the actual fusion pressure required by the machine. Hold The molten joint must be held immobile under pressure until cooled adequately to develop strength. Allowing proper times under pressure for cooling prior to removal from the clamps of the machine is important in achieving joint integrity. The fusion force should be held between the pipe ends until the surface of the bead is cool to the touch. The pulling, installation or rough handling of the pipe should be avoided for an additional 30 minutes. Trench Dewatering for Sanitary Sewer Dewatering may be required during construction of the sanitary sewer and water lines. If necessary, dewatering may consist of a combination of trench pumping, well points, and/or wells, and must satisfy the following requirements: Prevent water from entering the trench and maintain dry trench conditions at the foundation level. Page 4 Prevent caving of the trench walls related to water migration through the walls. Minimize turbidity in the effluent by utilizing properly sized filter pack mate- rials on sumps, wells, and well points. Preserve strength of foundation soils. Recovery of water levels may be rapid if pumping is interrupted. The Con- tractor shall provide standby equipment installed and ready to operate to en- sure continuous pumping. When wells and/or well points are no longer required, they shall be removed, backfilled, and abandoned. Wells can be left in place except the top three feet must be removed and provided they are abandoned in accordance with Chap- ter 173-160 WAC. Turbid water must be treated if discharged to the storm system. Discharge of dewatering effluent to the storm system must comply with DOE dewatering permit conditions. The Contractor is required to obtain this permit prior to discharging dewatering effluent to the storm sewer system. All costs neces- sary to treat and monitor the dewatering effluent in accordance with the permit shall be the CONTRACTOR's responsibility. The dewatering program must be completed in such a way as to avoid excessive dewatering related settlement of adjacent facilities. Testing of Steel Casing Pipe Supplement Section 7-17.3(2) as follows: After installation, steel casing pipe shall be tested under a head of 6 feet as measured at the upstream end of the casing pipe. The Contractor shall install a temporary 610mm (24 inch) by 300mm (12 inch) tee for testing purposes. The casing pipe will be observed during the Exfiltration test described in Sec- tion 7-17.3(2)B. The Contractor shall fix any leaks from the portion of the casing pipe that is sus- pended from the bridge before the casing pipe test results will be considered acceptable. 7-17.3(2)H Television Inspection (Replacement Section) The Engineer will require that all sanitary sewer lines be inspected by the use of a television camera before final acceptance. The Contractor shall bear all costs incurred in correcting any deficiencies found during television inspection including the cost of any additional television inspection that may be required by the Engineer to verify the correction of said deficiency. The Contractor shall be responsible for all costs incurred in any television inspection performed solely for the benefit of the Contractor. Page 5 The video inspection shall be done after the manholes have been channeled and the line cleaned and flushed. The video inspection shall be done with a minimum flow of water in the pipe and inspected in the direction of the flow unless otherwise directed by the ENGINEER. The camera shall have rotational capabilities and be used by the operator to view up each side sewer connection and provide best views of any non -conforming items. Once the television inspection has been completed the contractor shall submit to the Engineer the written reports of the inspection plus the videotapes. Said videotapes are to be in color and compatible with the City of Renton's viewing and recording systems. The City of Renton system accepts 1/2" wide high density VHS Tapes. The tapes shall be run at standard speed SP (1 5/16 I.P.S.). The CONTRACTOR shall use TV inspection report forms as considered industry standard and as approved by the OWNER, and provide completed forms and video tapes of the completed TV inspection to the OWNER. The costs incurred by the CONTRACTOR will be covered by the bid item for such television inspections, and all costs associated with the initial inspection and any requested additional in- spections shall be included. Measurement Section 7-17.4 is supplemented with the following: Steel Casing Pipe will be measured by the number of linear meters of casing pipe installed and will include the length through tees and fittings. Removal and Replacement of unsuitable material shall be measured by the cubic meter. "Drop Connection to Existing Sewer Manhole" Measurement for connecting the new sanitary sewer main to an existing sewer manhole will be per each. "Removal and Replacement of Unsuitable Material," per cubic meter. "Sanitary Sewer Manhole, 1500mm Diameter," per each. "Sanitary Sewer Manhole, 1200mm Diameter," per each. "Testing Sewer Pipe," per linear meter. "Television Inspection" for sanitary sewer pipe and steel casing pipe shall be per linear meter of pipe inspected. Payment Section 7-17.5 is supplemented with the following: "Drop Connection to Existing Sewer Manhole" Payment for connecting the new sanitary sewer main to an existing sewer facility will be made at the Page 6 unit price bid per each, which payment will be complete compensation for all labor, equipment, exca- vation around and protection of existing manholes, core drilling, rechanneling existing manholes, re- moval of existing cleanouts (if necessary), ductile iron pipe and concrete bedding, materials hauling, adjustment of frames to grade, relocate ladder and rungs (if necessary), connections, placement of sub- sequent backfill (native) materials, compaction, water, cleaning and testing, etc. required to complete all the connections in conformance with the Contract Documents. "Sanitary Sewer Manhole, 1500mm Diameter," per each. Payment for furnishing and installing 1500mm sanitary sewer manholes will be made at the unit price bid per each, which payment will be complete compensation for all labor, equipment, materials hauling, pavement cut- ting, asphalt concrete pavement removal, dewatering, excavation, removal and disposal of waste material, foundation material, concrete base, precast concrete manhole sections, gaskets, coating system (sealer), man- hole frame and lid, installation, adjustment of frames to grade, ladder and rungs, appurtenances, connections, channeling, reconnection of existing sewer(s), placement of subsequent backfill (native) materials, compaction, water, cleaning, temporary pavement patching, and testing, etc. required to complete all manholes in confor- mance with the Contract Documents. "Sanitary Sewer Manhole, 1200mm Diameter," per each. Payment for furnishing and installing 1200mm sanitary sewer manholes will be made at the unit price bid per each, which payment will be complete compensation for all labor, equipment, materials hauling, pavement cut- ting, asphalt concrete pavement removal, dewatering, excavation, removal and disposal of waste material, foundation material, concrete base, precast concrete manhole sections, gaskets, coating system (sealer), man- hole frame and lid, installation, adjustment of frames to grade, ladder and rungs, appurtenances, connections, channeling, reconnection of existing sewer(s), placement of subsequent backfill (native) materials, compaction, water, cleaning, temporary pavement patching, and testing, etc. required to complete all manholes in confor- mance with the Contract Documents. "HDPE Sanitary Sewer Pipe, 508mm O.D.," per linear meter. "PVC Sanitary Sewer Pipe 450mm I.D.," per linear meter. "Steel Casing Pipe", per linear meter. The unit contract price per linear meter for "Steel Casing Pipe" shall be full pay for furnishing and installing the steel casing pipe in place and shall include all costs for suspending the pipe from the bridge including coating, alignment, concrete inserts, threaded rods, rollers and other hardware and fasteners along with casing end seals, casing insulators, testing of completed cas- ing, pipe fittings required for testing or inspection, welding and connection of casing pipe along with crawlers or winches, lighting and ventilation or other equipment needed to gain access to the interior of the pipe if required. Shoring and backfill for casing pipe will be incidental to the installation of PVC or HDPE carrier pipe within the casing pipe. Page 7