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6.Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall only be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit l) and in
the "Program Call for Applications" (Exhibit 2)
a.Reimbursement Defined. "Reimbursement" means grant disbursement to
Beneficiary/ Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b.No Duplication of Payment. No grant funds may be used to pay or reimburse costs
for expenditures for which Beneficiary/Artist has received any other funding,
whether state, federal or private in nature, for that same expense.
7.Beneficiary/Artist Responsibilities.
a.False Statement. The Beneficiary/ Artist understands and acknowledges that providing
false information in the Application or on any documents submitted to the City or its
designees as part of the Beneficiary/Artist's participation in the Program may
constitute fraud, justify termination of this Agreement, trigger the Beneficiary/ Artist's
obligation to return funds, and may be subject to civil and/or criminal penalties
and/or sanctions.
b.No Employee Relationship. The Beneficiary/Artist understands and acknowledges
that neither the Beneficiary/Artist nor any officer, employee or agent of the
Beneficiary/Artist shall be considered to be an employee of the City, nor entitled to
any benefits accorded City employees, by virtue of the services provided under this
Agreement. The City shall not be responsible for assuming the duties of an employer
with respect to the Beneficiary/ Artist or any employee of the Beneficiary/ Artist.
c.Non-discrimination. During the performance of this Agreement, the Beneficiary/ Artist
shall comply with all federal and state nondiscrimination laws, including but not
limited to, chapter 49.60 RCW, Washington's Law Against Discrimination, and 42
U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of the
Company's noncompliance or refusal to comply with any nondiscrimination law,
regulation, or policy, this Agreement may be rescinded, canceled, or terminated in
whole or in part.
d.Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship or
if this Agreement is with an individual, the Beneficiary/ Artist agrees to notify the City
and complete any required form if the Beneficiary/Artist retired under a State of
Washington retirement system and agrees to indemnify any losses the City may
sustain through the Beneficiary/Artist's failure to do so.
8.Insurance: Beneficiary/Artist shall secure and maintain:
a.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
PAGE40F 15
9.
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
c.Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
d.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Beneficiary's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
e.Beneficiary/Artist shall name the City as an Additional Insured on its commercial
general liability policy on a non-contributory primary basis. The City's insurance
policies shall not be a source for payment of any Beneficiary/Artist liability, nor shall
the maintenance of any insurance required by this Agreement be construed to limit
the liability of Beneficiary/Artist to the coverage provided by such insurance or
otherwise limit the City's recourse to any remedy available at law or in equity.
f.Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the PROJECT.
g.Beneficiary/Artist shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
Records: Maintenance, Access, Disclosure.
a.Records Maintained. Beneficiary/Artist shall maintain all records and accounts with
respect to all matters covered by this Agreement, including personnel, property,
financial, and programmatic records and documents.
b.Retention Period. These records shall be maintained for as long as may be required
by applicable Washington State records retention laws, but in any case for a period of
six (6) years after all funds have been expended or returned to the City, whichever is
later, to ensure proper accounting for all funds and compliance with the Agreement.
c.Litigation or Audit. If any litigation, claim or audit is started before the expiration of
the six (6) year period provided in Section 4(b) above, the records shall be retained
until all litigation, claims, or audit findings involving the records have been resolved.
d.Right of Access. The City, or its authorized representatives, shall have the right of
access to records (electronic and otherwise) of Beneficiary/Artist in order to conduct
audits or other investigations.
e.Subject to Disclosure. Beneficiary/Artist acknowledges that records may be subject to
disclosure under the Public Records Act, Ch. 42.56 RCW.
i.To the full extent the City determines necessary to comply with the Washington
State Public Records Act, Beneficiary/Artist shall make a due diligent search of
all records in its possession or control relating to this Agreement and the
PROJECT, including, but not limited to, e-mail, correspondence, notes, saved
telephone messages, recordings, photos, or drawings and provide them to the
City for production.
PAGE 5 OF 15
23.Complete Agreement. This Agreement sets forth the complete expression of the
agreement between the Parties, and any oral representations or understandings not
incorporated herein are excluded. The Parties may execute this Agreement in any number
of counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1-Renton Municipal Arts Commission Grant Program -Application Criteria
2 -Renton Municipal Arts Commission Grant Program -Call for Applications
3 -Renton Municipal Arts Commission Grant Program -Beneficiary/Artist's Application
4 -Renton Municipal Arts Commission Grant Program -Projects Awarded
5 -Renton Municipal Arts Commission Grant Program -Reimbursement Request Form
6 -Renton Municipal Arts Commission Grant Program -Final Report Form
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
{SIGNATURE PAGE TO FOLLOW}
CITY OF RENTON
By: q���
Gina Estep
CED Administrator
7/17/2024
Date
Approved as to legal form:
M.Patrice Kent
Sr. Assistant City Attorney
BENEFICIARY
By:�
Jose Iniguez
President
Date
Grant Template: 12.3 (File# 2877-Award Ref #:_3109_}
PAGE 9 OF 15
7/16/2024
Approved by Patrice Kent via email 7/16/2024
Applications are reviewed on a quarterly basis.
Applications MUST be
submitted electronically by
4:30pm on the day of the
deadline or they will not be
considered in that quarter.
Q1 -October 13, 2023
Q2 -February 2, 2024
Q3 -April 19, 2024
Q4 -July 19, 2024
We are on hand to answer
your questions and assist
with your application. Call during regular business
hours.
Arts@rentonwa.gov
425.430. 7271
Funding for arts, cultural and heritage
projects that serve residents and visitors in
Renton, Washington
We encourage innovative projects by artists
and communities that showcase cultural
diversity, increase understanding, and
inspire new forms of creative participation
and opportunities for growth, particularly for
under-served groups.
Historically, grants have been awarded in
amounts between $500 and $10,000.
Projects must take place during 2024 and
should be completed by December 15,
2024.
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
PAGE 12 OF 16
CITY OF RENTON
FOR IMMEDIATE RELEASE
Sept. 12, 2023
City of Renton Contacts
Laura Pettitt, Communications Director
Jessie Kotarski, Economic Development Manager, 425-430-7271
Renton Municipal Arts Commission accepting 2024 grant applications
Deadline is 4:30 p.m. on Friday, Oct. 13, 2023
RENTON, WA-Renton Municipal Arts Commission announces the opening of applications for the 2024 Arts &
Culture Grants, inviting individuals, organizations, and community groups to bring their creative visions to life
for the enrichment of Renton residents and visitors.
The Arts & Culture Grants initiative is a catalyst for community-driven artistic endeavours, fostering a deeper
connection to the arts and heritage among the people of Renton. Embracing the vibrancy of Renton's cultural
mosaic, the commission welcomes inventive projects that celebrate diversity, enhance individual and societal
understanding, and ignite fresh avenues of artistic engagement. Special attention is given to projects that
empower underserved communities.
These grants support a diverse range of artistic programming, encompassing compelling art exhibitions,
emotionally resonant concerts, enthralling dance performances, vibrant festivals, educational workshops,
thought-provoking readings, and engaging theater productions.
Applicants have the chance to secure grants of up to $10,000, with a single grant per calendar year for each
eligible applicant.
In 2024, the grant application process will include four distinct funding rounds. The deadline for the first round
is set for October 13, 2023, at 4:30 p.m., with a primary emphasis on projects and events scheduled for
January through March 2024.
For the year 2023, applicants can apply for grants during three cycles, with deadlines falling on February 2,
April 19, and July 19.
For additional support and insights, the Renton Municipal Arts Commission will host two drop-in Q&A sessions.
Join us on Monday, September 25, from 11 a.m. to 12 p.m., and Tuesday, October 10, from 6 p.m. to 7 p.m. at
the Renton Library. These sessions provide an informal opportunity to connect with the grant committee, seek
clarity, and engage with other applicants. No pre-registration is required; simply bring your questions.
For inquiries related to the application process or the Arts & Culture Grants, please don't hesitate to reach out
to Jessie Kotarski, the City of Renton's Economic Development Manager, at 425-430-7271 or
arts@rentonwa.gov.
We look forward to seeing your innovative proposals and celebrating the transformative power of arts and
culture in our vibrant community.
About the City of Renton
1055 South Grady Way, Renton, WA 98057 425-430-6400 rentonwa.gov D C 8 C �