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HomeMy WebLinkAboutRES 4535 CITY OF RENTON,WASHINGTON RESOLUTION NO. 4535 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR A COMMUNITY OUTDOOR ATHLETIC FACILITIES ("COAF") PROJECT TO THE RECREATION AND CONSERVATION FUNDING BOARD FOR THE CEDAR RIVER BOATHOUSE DOCK REPLACEMENT PHASE 2 PROJECT. WHEREAS, the City of Renton ("City") desires to replace a deteriorating floating dock at Cedar River Boathouse (the "Project"); and WHEREAS, the City desires state grant assistance, under provisions of the Community Outdoor Athletic Facilities ("COAF") program administered by the Recreation and Conservation Funding Board which is supported by the Recreation and Conservation Office ("RCO" or the 'Office"), to aid in financing the cost of the Project; and WHEREAS, RCO requires COAF program applicant entities to adopt a resolution/ authorization using the language set forth below; and WHEREAS, the City considers it to be in the best public interest to complete the Project described in the application; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City intends to apply for funding assistance managed by the RCO for the Project. SECTION 11. The City Council authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding the City on the Project: 1 RESOLUTION NO. 4535 DocumentGrant Person Authorized to Sign Grant application (submission thereof) Parks and Trails Director Project contact (day-to-day administering of Parks and Trails Director the grant and communicating with the RCO) RCO Grant Agreement (Agreement) Mayor* Agreement amendments Up to$50,000 Parks and Recreation Administrator $50,000 or more Mayor* Authorizing property and real estate Mayor* documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable).These are items that are typical recorded on the property with the county. * subject to Council approval where City policies require The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the documents indicated. The City shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. SECTION III. The City has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office's WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. The City understands and acknowledges that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the City if the City's representative/agent enters into an Agreement on the City's behalf. The Office reserves the right to revise the Agreement prior to execution. 2 RESOLUTION NO. 4535 SECTION IV. The City acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the City for their assigned role/document. SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on the part of the City. SECTION VI. The City understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of the City. SECTION VII. The City further understands that prior to the City's authorized representatives)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior to execution of the Agreement(s), confer with the City's authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. The City also acknowledges and accepts that if the City's authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with the City's authorization. SECTION VIII. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the Project. SECTION IX. If match is required for the grant, the City understands that the City must certify the availability of match at least one month before funding approval. In addition, the City 3 RESOLUTION NO. 4535 understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. SECTION X. The City acknowledges that if it receives grant funds managed by the Office, the Office will pay the City on only a reimbursement basis. The City understands reimbursement basis means that the City will only request payment from the Office after the City incurs grant eligible and allowable costs and pays them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. SECTION XI. The City acknowledges that any property not owned by the City that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the Agreement or an amendment thereto. SECTION XII. This resolution/authorization is deemed to be part of the formal grant application to the RCO. SECTION XIII. Nothing in this Resolution requires the City to accept the terms of future agreements or acceptance of any grant award. SECTION XIV. The City warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit it to the warranties, certifications, promises, and obligations set forth herein. 4 RESOLUTION NO. 4535 PASSED BY THE CITY COUNCIL the 12th day August, 2024. 4 '�q. 0 Jaso et N, C#y Clerk APPROVED BY THE MAYOR this 12th day August, 2024. Armon o Pavone, Mayor Approved as to form: REM 7-0 ;soN Shane Moloney, City Attorney ` - A L RES-P&R:24RES019:07/18/24 % ' ,l. CIO RP0RA, 5