HomeMy WebLinkAboutContract-Longacres Master Plan-SignedAGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, dated for reference purposes only asJune 7, 2024, is by and between the City
of Renton (the “City”), a Washington municipal corporation, and EA Engineering, Science, and
Technology, Inc. (“Consultant”), employee-owned public benefit corporation. The City and the
Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by
the Parties, this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide environmental consulting services as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth inExhibit A or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than July 1, 2034.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed four hundred thousand eight hundred twenty seven
dollars and zero cents ($400,827.00), plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work isperformed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
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such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the Cityafter partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
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and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
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during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program,or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete anyrequired form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend (except for
professional liability claims), and hold harmless the City, elected officials, employees,
officers, representatives, and volunteersfrom any and all claims, demands, actions, suits,
causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries,
damages, liabilities, taxes, losses, fines, fees, penalties, expenses, reasonable attorney’s
or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or
entities, to the extent caused by, resulting from, or related to the negligent acts, errors
or omissions of the Consultant in its performance of this Agreement or a breach of this
Agreement by Consultant, except for that portion of the claims caused by the City’s sole
negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
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It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
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limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
controloccur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jill Ding
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6598
Email: JDing@Rentonwa.gov
CONSULTANT
Michele Sarlitto
2200 Sixth Avenue, Suite 707Seattle,
WA 98121
Phone: (206) 452-5357
Email: msarlitto@eaest.com
Fax: (206) 443-7646
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17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
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Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Jill Ding. In
providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Jennifer Martin Bouchard, P.G., PMP
Vice President
Date
Attest
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Contract Template Updated 5/21/2021
9.3.20 4_____________________
Date
9/4/2024
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 1 May 30, 2024
PROJECT APPROACH
EA proposes that certain elements of the environment to be analyzed in the Longacres Master Plan EIS
will utilize the technical information and analysis to be prepared by the Applicant Team, subject to
thorough peer review by the EA Team. The EA Team will provide new technical analysis for those
elements of the environment that will not be supported by Applicant-prepared technical analysis and
information. The table below summarizes this approach for the EIS technical analyses. It is anticipated
that the EIS will analyze two action alternatives and the No Action Alternative.
ELEMENT WITH EA TEAM PEER REVIEW ELEMENT WITH EA TEAM NEW ANALYSIS
Earth – Peer Review by EA Team Member AESI Air Quality – EA New Analysis
Water – Peer Review by EA Env. Health (Noise)– Coffman Eng. New Analysis
Critical Areas – Peer review by EA Team Member Raedeke Historic – Fieldwork Studio New Analysis
Transportation – Peer Review by EA Team Member Transpo Cultural – CRC New Analysis
Aesthetics – EA New Analysis
PEER REVIEW
An integral task for the Longacres Master Plan EIS will be to coordinate with the City of Renton
regarding the technical analysis and information that will be prepared for the project that then can
be used in the EIS (i.e. Geotech Report by GeoEngineers, Drainage Report by CPL, Critical
Areas/Wetland Report by PACE, Arborist Report by Salish Forestry, and Transportation Report by
TENW).
The EA Team proposes to use the technical information and analysis to be prepared by the
Applicant’s team to form the basis of the Earth, Water, Critical Areas and Transportation Sections of
the Longacres Master Plan EIS. Our proposal assumes that the technical reports are generally
complete and adequate for purposes of SEPA review and that there will be no further
explorations/investigations or technical analysis required by the EA Team for the peer reviewed
elements. The EA Team will confirm this through a thorough peer review of the Applicant team’s
technical studies at the onset of the project and, as appropriate, through a visual reconnaissance of
the site and vicinity.
EA has developed a Peer Review Comment and Response Form that provides for a comprehensive
and consistent tracking of the peer review comments by the EA Team and corresponding report
updates by the Applicant Team. The Peer Review Comment and Response Form allows for the
efficient compiling of specific peer review comments and tracking of the status of corresponding
Applicant Team report updates (an example of our Peer Review Comment and Response Form is
included as Appendix A to this Proposal). Should the peer review determine that additional
technical analysis is required, the EA Team will provide detailed comments to direct any additional
work required by the Applicant’s team to complete a technical analysis that is suitable to support
the EIS. However, if directed by the city, the EA Team is fully capable of conducting the additional
analysis in an expeditious and cost-effective manner.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 2 May 30, 2024
TECHNICAL ANALYSIS
For the elements of the Environment where the Applicant Team is not anticipated to be preparing
supporting technical reports (Air Quality, Noise, Historic Resources, Cultural Resources, and
Aesthetics) technical reports will be necessary.
PHASED APPROACH
We propose to provide environmental services for the Longacres Master Plan EIS using a phased
approach. This will allow us to pinpoint the scopes of work more effectively, prior to initiating each
phase. The primary EIS phases will be: Phase 1 – Project Initiation and EIS Scoping; Phase 2 – Draft
EIS; and Phase 3 – Final EIS. More detailed descriptions of the phases follow.
Phase 1 |Project Initiation & EIS Scoping
EA will implement several First Steps during Phase 1 - Project Initiation & EIS Scoping to facilitate an
organized start to the EIS and ultimate completion in an efficient manner.
Coordinate with the City of Renton to confirm the City’s goals.
Prepare a draft Protocol Document outlining the process for coordination/communication
between the project Applicant, the EA Team, and the city during preparation of the EIS.
Revise the Protocol Document based on any comments from city.
Participate in meetings with the City and the applicant in order to determine the feasibility
of beginning the EIS process before a complete application is formally submitted to the City.
Coordinate with the City regarding support materials for EIS Scoping (including for a
potential meeting), including slides/boards, information on the SEPA process/EIS
Elements/EIS Alternatives/schedule/opportunities to comment, handouts, and Scoping
comment forms.
Attend and participate in an EIS Scoping meeting, if held.
Coordinate with the City of Renton during the EIS Scoping comment period, and prepare a
Scoping Document summarizing comments received, and discussion on the elements of the
environment and alternatives to be analyzed in the Draft EIS.
Participate in project Kick-off Meetings with the City, the Applicant, and the EA Team key
personnel and technical leads to meet (virtually or in-person) and gain a full understanding
of the proposal and the City’s expectations as SEPA lead agency.
As available, complete initial round of peer review of the existing Applicant technical
analyses for the project (including:Geotech Report by GeoEngineers, Drainage Report by
CPL, Critical Areas/Wetland Report by PACE, Arborist Report by Salish Forestry, and
Transportation Report by TENW). If draft technical reports are not completed at this point
in the process, coordinate with the City and Applicant technical team to review technical
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 3 May 30, 2024
report outlines documenting methodologies to the utilized and topics of analysis. The Peer
Review Comment and Response Form will be provided and discussed.
After completion of EIS scoping and initial round of coordination with the Applicant Team,
prepare a “Scope of Work/Methods and Assumptions Memo” describing the methods to
be used and, if any additional investigations and technical analysis suggested, for all the
elements of the environment to be studied in the EIS, and arrive at a consensus with the
City. We propose to meet with the City and Applicant’s team to discuss the Scope/Methods
Report.
Create an “Information Needs Memo”(This Memo will be the framework moving forward
with the EIS analyses and has been a proven and valuable tool to achieve an efficient start to
the SEPA process. It ensures a consistent understanding of data needs, responsible parties,
and due dates).
Establish a Detailed EIS Schedule with team milestones, and circulate to the EA Team, City,
and Applicant.
Prepare Draft EIS Chapter 2 (Description of the Proposed Action and Alternatives) for
distribution to the City and Applicant for review/concurrence. Upon completion, Chapter 2
will be distributed to the EA Team and Applicant Team to provide a consistent
understanding of the proposal for SEPA analysis.
Prepare an EIS Work Plan that includes: the Protocol Document, description of the project
and alternatives, Detailed EIS Schedule, Detailed Scope of Work/Methods and Assumptions
Report, and, Information Needs Memo. In a sense, the Work Plan will consolidate the
results of the initial phase in a single document. The Final Work Plan will be circulated to the
city, EA Team, and Applicant Team.
Phase 1 Deliverables
Protocol Document.
Support Materials for EIS Scoping.
Scoping Document.
Scope of Work/Methods and Assumptions Memo.
Information Needs Memo.
Detailed EIS Schedule.
Draft EIS Chapter 2.
EIS Work Plan.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 4 May 30, 2024
Phase 2 |Draft EIS
EA will manage preparation of the Draft EIS, under the direction of the City. Tasks that EA will
accomplish during this phase include:
Serve as the principal author of the Draft EIS. This will include preparing the Fact Sheet,
Chapter 1 (Summary Chapter), Chapter 2 (Description of the Proposed Action and
Alternatives), Chapter 3 (Affected Environment, Environmental Impacts, Mitigation
Measures, and Significant Unavoidable Adverse Impacts). The Draft EIS will consist of the
analysis by the EA Team (Air Quality, Noise, Historic Resources, Cultural Resources, and
Aesthetics), and incorporation of peer review analyses prepared by the Applicant Team
Earth, Water, Critical Areas, and Transportation).
Conduct two rounds of peer review of the Applicant Team prepared technical Reports. The
Peer Review Comment and Response Form will be utilized to document and track comments.
Prepare the 1st Preliminary Draft EIS for review by the City of Renton (and as defined in
Phase I, possibly also by the Applicant).
Based on comments received, prepare the 2nd Preliminary Draft EIS for final review by the
City.
Based on comments received, coordinate production of the For-issuance Draft EIS.
Help prepare for and assist the City in conducting the Draft EIS public meeting, if held,
either in-person or virtually) during the Draft EIS public comment period to obtain verbal
comments and additional written comments (e.g., EA can produce meeting handouts and
boards, help set up the meeting, and make a presentation).
Regularly meet and coordinate with the city, and as allowed, the Applicant (via email,
phone, and virtual meetings).
EA will directly prepare or oversee preparation of the SEPA analyses required for the Draft EIS, in
accordance with the Detailed Scope of Work/Methods and Assumptions concurred to with the City
in Phase 1 of the EIS. The EA Team will ensure that the technical analyses that support the EIS are
conducted in accordance with applicable regulations, industry standards, and best management
practices. EIS sections will be prepared by the EA Team that will describe existing conditions, analyze
the EIS alternatives, and identify mitigation measures. Certain technical analyses will be prepared
directly by the EA Team (Air Quality, Noise, Historic Resources, Cultural Resources, and Aesthetics),
or be peer reviewed analyses prepared by the Applicant Team (Earth, Water, Critical Areas, and
Transportation). The technical reports will be included in the Appendices to the Draft EIS and
summarized in the Draft EIS text.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 5 May 30, 2024
Based on the project information provided by the City, EA has identified the following key
approaches for the areas to be studied in the EIS.
Earth – AESI
Technical Analysis prepared by Applicant Team; Peer Review provided by EA Team member AESI
For the Earth element of the EIS, AESI will perform peer review services of the Applicant-prepared
information, including the Geotechnical Report to be prepared by GeoEngineers. AESI will: 1) attend
a kickoff meeting with the City and team members; 2) coordination and meetings with team
members, the applicant, and City of Renton staff, as needed; 3) obtain and review available,
relevant information, including the applicants geotechnical report, historic mapping/imagery of the
site and surrounding areas, recent geologic mapping, geological hazards maps, and development
plans; (4) perform a site reconnaissance to field verify data presented in the applicant geotechnical
report and other site features relevant to the study; (5) review and assess the subsurface
characterization, engineering analysis and recommendations for the project Alternatives provided in
the applicant geotechnical report, identify and data gaps, and provide comments utilizing the Peer
Review and Response Form (two rounds assumed); and, 7) summarize findings in the Draft EIS
section.
Water Resources – EA
Technical Analysis prepared by Applicant Team; Peer Review provided by EA
For the Water Resources element of the EIS, EA will perform peer review services of the Applicant-
prepared information, including peer review of the Drainage Report to be prepared by Coughlin
Porter Lundeen (CPL). For this peer review effort, EA will follow a similar process to that describe
for Earth, including: 1) obtain and review available, relevant information, including the Drainage
Report to be prepared by CPL, critical areas maps, and development plans; 2) review and assess
available data and identify data gaps; 3) perform a site reconnaissance to field verify data presented
CPL report, and other site features relevant to the study, as necessary; 4) complete an assessment of
water resources/stormwater drainage/floodplain, and assess impacts associated with development,
and identify any needed mitigation, and provide comments utilizing the Peer Review Comment and
Response Form (two rounds assumed); and 5) summarize findings in the Draft EIS section.
Air Quality – EA
New Technical Analysis prepared by EA
For the Air Quality element of the EIS, EA will provide air quality impacts analysis for each of the
three Alternatives. Renton is located in King County, which is in attainment for the National Ambient
Air Quality Standards (NAAQS) for all criteria pollutants and is therefore not subject to the
requirements of General Conformity (40 CFR Part 93). Direct air emissions from the alternatives
under consideration will arise largely from demolition and construction activities. After completion
of construction, indirect air emissions will arise largely from vehicle traffic to and from the site and
on-site fuel burning equipment used for building heat (if any). EA will model and create an
annualized inventory of direct and indirect emissions for all project years using ACAM (Air
Conformity Assessment Model) or a similar application. Although General Conformity does not apply
to the project, its de minimis emission threshold will be used as benchmarks for assessing the
significance of air quality impacts. EA will also evaluate climate changes based on GHG emissions
calculations. The findings of the Air Quality analysis will be summarized in the Draft EIS section.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 6 May 30, 2024
Noise – Coffman Engineering
New Technical Analysis prepared by Coffman Engineering
Coffman Engineering will prepare preliminary draft, draft, and final reports describing the noise
impact analysis. The analysis will: 1) characterize the affected environment including noise-sensitive
properties, applicable noise limits, and baseline conditions; 2) calculate sound levels from proposed
operations, associated traffic, and construction activities to identify environmental noise impacts; 3)
recommend noise mitigation measures for operations and construction; and, 4) identify significant
unavoidable adverse noise impacts. The findings of the Noise analysis will be summarized in the
Draft EIS section.
Critical Areas – Raedeke Associates
Technical Analysis prepared by Applicant Team; Peer Review provided by Raedeke Associates
For the Critical Areas element of the EIS, Raedeke Associates will perform peer review services of
the Applicant-prepared information, including the Critical Areas/Wetland Assessment to be
prepared by PACE and the Arborist Report to be prepared by Salish Forestry. Raedeke Associates
will: 1) attend a kickoff meeting with the City and team members; 2) coordination and meetings with
team members, the applicant, and City of Renton staff, as needed; 3) obtain and review available,
relevant information, including - City code requirements for floodplains, wetlands, streams, and
wildlife, the applicants critical areas/wetland and arborist reports, GIS mapping/imagery of the site
and surrounding areas, mapping of habitat conditions, vegetation cover types, and wildlife/fish
species (including listed and priority species), and development plans; (4) perform a site
reconnaissance to field verify data presented in the applicant reports (including wetland delineation
and stream OHWM boundary). and other site features relevant to the study; (5) review and assess
the floodplain, critical areas and vegetation characterizations, impact analysis and recommendations
for the project Alternatives provided in the applicant reports, identify any data gaps, and provide
comments utilizing the Peer Review and Response Form (two rounds assumed); and, 7) summarize
findings in the Draft EIS section.
Aesthetics – EA Engineering
New Technical Analysis prepared by EA
For the Aesthetics element of the EIS, EA will provide impact analysis associated with height, bulk,
and scale, shadows, and light and glare for each of the three Alternatives. EA will describe existing
building bulk/scale and the aesthetic character of the site and site vicinity, existing shading on both
public and private open spaces areas on site and in the site vicinity and provide a qualitative
discussion of sources of existing lighting and glare. Assessment of the change in bulk/scale and
aesthetic character under the EIS alternatives will be provided, including evaluation of building
plans/evaluations/cross-sections provided by the applicant. EA will need visual simulations
depicting height/bulk conditions as perceived from adjacent areas; simulations will be provided by
the Applicant team in coordination with EA. Assessment of the change in shading of on-site/off-site
public and private open space areas under the EIS alternatives will be provided, including analysis of
shading graphics provided by the applicant. A qualitative assessment of the change in light and glare
on site and in the site vicinity will also be provided. Mitigation measures, if warranted, will be
identified and any significant unavoidable adverse noise impacts will be documented. The findings
of the Aesthetics analysis will be summarized in the Draft EIS section.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 7 May 30, 2024
Historic Resources – Fieldwork Studio
New Technical Analysis prepared by Fieldwork Studio
Fieldwork Studio will prepare preliminary draft, draft and final reports addressing Historic
Resources. Fieldwork Studio will gather relevant background information and pertinent similar
studies/planning documents, identify the APE and coordinate with DAHP as needed. Historical
research and data collection will be performed to identify historic properties and broad historic
context(s), in order to analyze any probable significant adverse impacts of Alternatives (including
direct, indirect, and cumulative). Sources for research would include DAHP’s WISAARD, King County
Historic Preservation Program records, previous documentation of the Longacres property, Renton
History Museum, HistoryLink, Puget Sound Regional Archives, and archival newspapers online. Work
would include a site visit and visual survey of the study area, to identify and appropriately record
any potentially historic buildings with HPI forms in WISAARD. All of these aspects would be provided
in a technical report for Historic Resources. The findings of the Historic Resources analysis will be
summarized in the Draft EIS section.
Cultural Resources – CRC
New Technical Analysis prepared by CRC
CRC will prepare preliminary draft, draft and final reports addressing Cultural Resources. To
produce the cultural resources assessment, CRC will conduct a recorded sites files search using the
DAHP database; review relevant correspondence between the client, stakeholders, and DAHP; and
conduct a literature and archival review of review of environmental, archaeological, ethnographic,
and historical sources appropriate to the project area. CRC will also contact the cultural resources
staff of the affected tribes on a technical staff–to–technical staff basis for relevant project
information. Following background research, CRC will conduct field investigations of the project
location for identification of cultural resources. If previously unrecorded archaeological sites are
identified within the project area, CRC will document and record these using Washington State
archaeological site forms per DAHP standards. CRC will prepare a technical report describing
background research, field methods, results of investigations, and mitigation recommendations. The
report will provide supporting documentation of findings, including maps and photographs, and will
conform to DAHP reporting standards. CRC will provide a redacted version of the technical report as
an appendix to the EIS. The findings of the Cultural Resources analysis will be summarized in the
Draft EIS section.
Transportation – Transpo
Technical Analysis prepared by Applicant Team; Peer Review by EA Team member Transpo
For the Transportation element of the EIS, Transpo will perform peer review services of the
Applicant prepared information, including peer review of the Traffic Impact Analysis (TIA) to be
prepared by TENW.
Review of the transportation discipline report will focus on City standards and policies, technical
analysis completed, and mitigation recommendations identified to offset impacts as determined
through city standards are defined. The following outlines the primary steps in the technical review
process: 1) review/confirm the study area and analysis scope; 2) review core assumptions such as
trip generation methodology and calculations, trip distribution patterns, and forecast traffic
volumes; 3) conduct review of the technical analysis including review of intersection geometry,
signal timing, LOS calculations; 4) review documentation and confirm consistency with technical
results; 5) confirm mitigation requirements based on City of Renton standards; 6) provide list of
corrections/concerns based on the technical review utilizing the Peer Review Comment and
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 8 May 30, 2024
Response Form ; and, 7) review corrections executed by the applicant and finalize peer review
process. The findings of the Transportation analysis will be summarized in the Draft EIS section.
Phase 2 Deliverables
Peer Review Documentation (Peer Review Comment and Response Form).
Preliminary and Finalized Technical Reports (Air, Noise, Historic, Cultural).
1st Preliminary Draft EIS.
2nd Preliminary Draft EIS.
For Issuance Draft EIS.
Draft EIS Public Meeting Support Material (if conducted).
Phase 3 |Final EIS
EA has developed many effective tools for managing and responding to Draft EIS comments in Final
EISs, including:
A Summary chapter with a question and answers section to respond to questions the
public may have (e.g., on the SEPA review and approval processes);
Key Topic Areas” chapter that addresses the major comment areas to avoid repetitive
responses;
New Analyses chapter (if required) in response to comments received on the Draft EIS;
Comment Matrix that ties comments to collected responses; and
Cross-referencing by topic to avoid repetition of responses.
Key tasks that will be performed during the Final EIS phase include:
Review, key, and assign all comments received during the Draft EIS public comment period
to the appropriate EA Team members.
Prepare a “Response Strategy Memo”describing the EA Team’s proposed approach to
addressing the Draft EIS comments, including any new analyses required in response to
comments received on the Draft EIS.
Meet with the City of Renton to confirm the appropriate response strategy and any
potential for need for additional alternatives and/or analysis.
Prepare the 1st Preliminary Final EIS for review by the city (and as allowed, the Applicant).
Based on comments received, prepare the 2nd Preliminary Final EIS for final review by the
city.
Based on comments received, produce the For-Issuance Final EIS.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 9 May 30, 2024
Phase 3 Deliverables
Response Strategy Memo.
1st Preliminary Final EIS
2nd Preliminary Final EIS
For Issuance Final EIS
PRELIMINARY SCHEDULE
The general schedule below shows that we estimate that the EA Team could complete the
Longacres Master Plan EIS in less than one year (8-11 months). This could be accomplished by:
proper up-front planning, beginning work on the Draft EIS during Phase 1 (e.g., initiating the Project
Description), and gaining buy-in on Preliminary Draft EIS and Final EIS review cycles from the city
and possibly the Applicant). The actual EIS schedule will depend on the amount and nature of any
additional technical analysis that is required (based on EIS Scoping and detailed peer review), the
number/duration/substance of review cycles of the preliminary Draft and Final EISs, and extensions
to the DEIS public comment period beyond the required 30 days.
Project Schedule
2024 2025
Phase 1 – Project Initiation/Scoping
Kick Off /Review Existing Info.
Public Scoping
Phase 2 – Draft EIS
Compile Preliminary Draft EIS
Prepare and Issue Draft EIS
Phase 3 – Final EIS
Compile Preliminary Final EIS
Prepare and Issue Final EIS
Public Comment Period
Public Meeting/Hearing
Complete EIS Scoping and Issue Scoping Summary
Issue Draft EIS
Issue Final EIS
1
1
3
2
3
1
2
3
3
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 10 May 30, 2024
PRELIMINARY COST ESTIMATE
The EA team’s estimated costs to provide environmental consulting services for the Longacres Master
Plan EIS are presented in the Cost Table below; cost assumptions are listed following the table. The total
amount represented in the Cost Table will not be exceeded without prior authorization from City of
Renton and the Applicant. Pricing is based on the tasks described in Section 2– Experience & Approach;
information provided in the Request for Proposals, and EA’s experience on similar EIS projects. Beyond
the hourly rates charged for staff time, EA does not charge for the incidental costs which are part of
providing our services including: fees for small in-house black and white and color printing; staff
computer user fees; and GIS, CAD, MS Project, and SharePoint user fees.
Phase 1
Team Member Hours Hourly Rate Cost
EA
R. Schipanski 2 $250 500
G. Brunner 5 $230 1,150
M. Sarlitto 32 $195 6,240
K. Hollinger 48 $155 7,440
J. Kumm 1 $295 295
S. Barr 4 $120 480
R. Price 2 $240 480
Subtotal $16,585
Meetings $3,080
Subtotal $3,080
Expenses
mileage, large copying/printing services in-house $550
printing boards for Scoping Meeting $880
Court Reporter for Scoping Meeting $825
Subtotal $2,255
Subtotal $21,920
EA Team1 Cost
Raedeke 1,100
AESI 1,612
CRC 875
Fieldwork Studios 853
Transpo Group 1,524
Coffman 1,228
Subtotal $7,190
TOTAL $29,110
1 Costs include EA’s 10% handling charge.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 11 May 30, 2024
Phase 2
Team Member Hours Hourly Rate Cost
EA
R. Schipanski 15 $250 3,750
G. Brunner 24 $230 5,520
M. Sarlitto 200 $195 39,000
K. Hollinger 240 $155 37,200
J. Kumm 6 $295 1,770
S. Barr 40 $120 4,800
R. Price 20 $240 4,800
Subtotal $96,840
Meetings $3,080
Subtotal $3,080
Expenses
mileage, large copying/printing services in-house $550
printing boards for DEIS Public Meeting $880
Court Reporter for DEIS Public Meeting $825
Subtotal $2,255
Subtotal $102,175
EA Team1 Cost
Raedeke 28,050
AESI 27,727
CRC 36,551
Fieldwork Studios 18,073
Transpo Group 37,472
Coffman 24,121
Subtotal $171,993
TOTAL $274,168
1 Costs include EA’s 10% handling charge. EA team members providing peer review services for the Preliminary Draft EIS
include AESI, Raedeke, and Transpo Group. Remaining team members will be providing technical analysis in support of EIS
sections.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 12 May 30, 2024
Phase 3
Team Member Hours Hourly Rate Cost
EA
R. Schipanski 8 $250 2,000
G. Brunner 12 $230 2,760
M. Sarlitto 40 $195 7,800
K. Hollinger 90 $155 13,950
J. Kumm 3 $295 885
S. Barr 10 $120 1,200
R. Price 6 $240 1,440
Subtotal $30,035
Meetings $1,540
Subtotal $1,540
Expenses (mileage, copying, printing in-house)$495
Subtotal $495
Subtotal $32,070
EA Team1 Cost
Raedeke 6,666
AESI 4,620
CRC 2,514
Fieldwork Studios 5,320
Transpo Group 12,646
Coffman 8,714
Subtotal $40,479
TOTAL $72,549
Contingency $25,000
TOTAL $97,549
1 Costs include EA’s 10% handling charge. EA team members providing peer review services for the Preliminary Final EIS
include AESI, Raedeke, and Transpo Group. Remaining team members will be providing technical analysis in support of EIS
sections.
Scope of Work, Schedule, Costs
Longacres Master Plan EIS
City of Renton Longacres Master Plan EIS 13 May 30, 2024
Budget Assumptions
EIS duration (through issuance of the FEIS) not-to-exceed 12 months.
EA Engineering will provide project management services throughout the EIS process, including
communicating and coordinating with the EIS Team and City.
Analysis of three alternatives: Proposed Action, another Action Alternative, and No Action.
Meetings include: up to 20 bi-weekly virtual check-in meetings (each 30 minutes in duration)
with the City of Renton/EIS Team and up to 20 additional coordination meetings (each 30
minutes in duration), as necessary; one (1) EIS Scoping Meeting and one (1) Draft EIS Public
Meeting is assumed.
Comments on the PDEIS from the City will be edit-level and will not require additional analysis
or alternatives.
Response to up to 50 unique comments on the DEIS.
No new elements of the environment, EIS alternatives, or analysis will be required for the FEIS.
Initial responses to public comments on the DEIS will be provided by the applicable applicant
project team member with edits and comments provided by the EA Peer Review Team.
The published DEIS and FEIS will be prepared as electronic files and USBs (no hardcopies are
assumed).
CONTACT INFORMATION – DESIGNATED PROJECT MANAGER
Michele Sarlitto | Senior Planner
EA Engineering, Science, and Technology, Inc., PBC
2200 Sixth Avenue, Suite 707
Seattle, WA 98121
Voice: 206.452.5357 (direct)
Mobile: 425.623.9066
Fax: 206.443.7646
Email: msarlitto@eaest.com
Web: www.eaest.com
CONTACT INFORMATION – SIGNATORY
Jennifer Martin Bouchard, P.G., PMP
Vice President and Pacific Business Unit Director
EA Engineering, Science, and Technology, Inc. PBC
2200 Sixth Avenue, Suite 707
Seattle, WA 98121
Voice: 206.452.5360 (direct)
Mobile: 315.382.0479
Fax: 206.443.7646
Email: jmartin@eaest.com