HomeMy WebLinkAboutContractENERGY DIVISION
Energy Contracts Routing Slip
Reviewed by I verify that: Initials
PROGRAM
MANAGER
x Any and all changes made are within my delegated authority and
responsibilities
x Fund source reviewed and contract amount approved
x If applicable, fund allocation spreadsheet emailed to appropriate staff
x Fund obligation discussed, reviewed and memo approved by
leadership and appointing authority prior to routing contract or
amendment, if applicable
BUDGET STAFF
x Any and all changes made are within my delegated authority and
responsibilities
x Reviewed allotment authority and coding
x Appropriate award paperwork in place, if applicable
x Reviewed contract/amendment entry in CMS
MANAGING
DIRECTOR
x Any and all changes made are within my delegated authority and
responsibilities
x Fund source, contract terms, scope of work reviewed and approved
x Final review before appointing authority signature
ASSISTANT
DIRECTOR
cc: Energy Admin
Lead
Alternate: Deputy
Assistant Director on
behalf of AD
x Contract, amendment, or memo approved and signed by the
Approving Authority
[Signature on
document]
Instructions:
-Use this slip when soliciting any signature from the Energy Assistant Director or Deputy Assistant Director
-Attach this slip to the top of your DocuSign envelope before any additional materials
-When routing, only staff implicated in a request need to initial this slip. Inapplicable initial cells may be left empty
-The DocuSign envelope should be context complete and all relevant explanatory material attached
-Questions? Contact your Unit Admin or the Energy Admin Lead
ENERGY CONTRACTS ROUTING SLIP 1
V3.1
CAG-24-236
Interagency Agreement with
City Of Renton
through
Washington Electric Vehicle Charging Program (WAEVCP)
Contract Number:
24-92802-023
For
City of Renton Fleet Depot Charging- 2 Sites
Dated: Tuesday, October 1, 2024
________________________________________________________________________________________________________
Page 2 of 25
Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 4
PROGRAM SPECIFIC TERMS AND CONDITIONS ...................................................................................................... 5
1. SUBCONTRACTING(REPLACESGENERALTERMSANDCONDITIONS#15) ....................................................... 5
2. TREATMENTOFASSETS(REPLACESGENERALTERMSANDCONDITIONS#20) ................................................ 5
3. ACKNOWLEDGEMENTOFCLIMATECOMMITMENTACTFUNDING ................................................................. 6
4. UNILATERALAMENDMENT ............................................................................................................................. 6
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 7
1. AUTHORITY ...................................................................................................................................................... 7
2. CONTRACTMANAGEMENT ............................................................................................................................. 7
3. COMPENSATION .............................................................................................................................................. 7
4. BILLINGPROCEDURESANDPAYMENT ............................................................................................................. 8
5. SUBCONTRACTORDATACOLLECTION ............................................................................................................. 8
6. INSURANCE ...................................................................................................................................................... 9
7. FRAUDANDOTHERLOSSREPORTING ............................................................................................................. 9
8. ORDEROFPRECEDENCE .................................................................................................................................. 9
GENERAL TERMS AND CONDITIONS ..................................................................................................................... 10
1. DEFINITIONS .................................................................................................................................................. 10
2. ALLWRITINGSCONTAINEDHEREIN ............................................................................................................... 12
3. AMENDMENTS .............................................................................................................................................. 12
4. ASSIGNMENT ................................................................................................................................................. 12
5. CONFIDENTIALITYANDSAFEGUARDINGOFINFORMATION ......................................................................... 12
6. COPYRIGHT .................................................................................................................................................... 13
7. DISPUTES ....................................................................................................................................................... 13
8. GOVERNINGLAWANDVENUE ...................................................................................................................... 13
9. INDEMNIFICATION ........................................................................................................................................ 13
10. LICENSING,ACCREDITATIONANDREGISTRATION ......................................................................................... 13
11. RECAPTURE.................................................................................................................................................... 14
12. RECORDSMAINTENANCE .............................................................................................................................. 14
13. SAVINGS ........................................................................................................................................................ 14
14. SEVERABILITY ................................................................................................................................................. 14
15. SUBCONTRACTING(REPLACEDBYPROGRAM-SPECIFICTERMSANDCONDITIONS#1) ................................. 14
16. SURVIVAL ....................................................................................................................................................... 15
17. TERMINATIONFORCAUSE............................................................................................................................. 15
18. TERMINATIONFORCONVENIENCE ................................................................................................................ 15
19. TERMINATIONPROCEDURES ......................................................................................................................... 15
20. TREATMENTOFASSETS(REPLACEDBYPROGRAM-SPECIFICTERMSANDCONDITIONS#2) ......................... 16
21. WAIVER ......................................................................................................................................................... 16
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 17
1. PROJECT OVERVIEW .......................................................................................................................................... 17
2. PROJECT MANAGEMENT .................................................................................................................................... 17
3. EQUIPMENT REQUIREMENTS .............................................................................................................................. 19
________________________________________________________________________________________________________
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4. INSTALLATION REQUIREMENTS .......................................................................................................................... 20
5. OPERATIONS AND MAINTENANCE REQUIREMENTS ............................................................................................ 21
6. SCOPE OF WORK VIOLATIONS ............................................................................................................................ 23
ATTACHMENT B: BUDGET .................................................................................................................................... 24
________________________________________________________________________________________________________
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Face Sheet
Contract Number: 24-92802-023
Energy Division, Clean Transportation Unit
Washington Electric Vehicle Charging Program (WAEVCP)
1. Contractor 2. Contractor Doing Business As (as applicable)
City Of Renton
1055 S Grady Way
Renton WA 98057
N/A
3. Contractor Representative 4. COMMERCE Representative
Emily Morton
Sustainability Specialist
425-430-7381
emorton@rentonwa.gov
Crystal Ralkey
Contract Manger
360-725-5027
Crystal.Ralkey@commerce.wa.gov
1011 Plum St SE
PO Box 42525
Olympia, WA 98504-2525
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$74,000.00 Federal:State:Other: N/A: 10/01/2024 09/26/2025
Provided that funds
are re-appropriated
into the next
biennium.
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
91-6001271 SWV0012200-11 177-000-094 UG2PSBS6UJJ3
14. Contract Purpose
To Install 8 L2 Ports on 2 Site in King County
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope
of Work, Attachment “B” – Budget, Attachment “C” – Site List, Attachment “D” – Sample Application Manual.
FOR CONTRACTOR FOR COMMERCE
Armondo Pavone, Mayor
Signature
Date
Michael Furze, Assistant Director
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
________________________________________________________________________________________________________
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Program Specific Terms and Conditions
1. SUBCONTRACTING (REPLACES GENERAL TERMS AND CONDITIONS #15)
The Grantee shall maintain written procedures related to subcontracting, as well as copies of all
subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require
the Grantee to amend its subcontracting procedures as they relate to this Agreement; (b) prohibit the
Grantee from subcontracting with a particular person or entity; or (c) require the Grantee to rescind or
amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Agreement. The
Grantee is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or
condition of this Agreement. The Grantee shall appropriately monitor the activities of the Subcontractor
to assure fiscal conditions of this Agreement. In no event shall the existence of a subcontract operate
to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of
the Grantee’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor’s performance of the subcontract.
2. TREATMENT OF ASSETS (REPLACES GENERAL TERMS AND CONDITIONS #20)
The parties do not anticipate that Commerce will furnish property (other than the state funds
granted herein) to Grantee for use in Grantee’s performance under this Agreement; provided,
however, that title to any other property that may be so furnished by Commerce shall remain in
Commerce. Commerce claims no ownership for the materials, goods, or services purchased by the
Grantee for the completion of this Agreement, regardless of reimbursement status under this
agreement.
A. Any property of Commerce furnished to the Grantee shall, unless otherwise provided herein or
approved by Commerce, be used only for the performance of this agreement.
Signature
Cynthia Moya, City Clerk
Date
Signature
Jason Seth, City Clerk
Date
________________________________________________________________________________________________________
Page 6 of 25
B. The Grantee shall be responsible for any loss or damage to property of Commerce that results from
the negligence of the Grantee or which results from the failure on the part of the Grantee to maintain
and administer that property in accordance with sound management practices.
C. If any Commerce property is lost, destroyed or damaged, the Grantee shall immediately notify
Commerce and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to Commerce all property of Commerce prior to settlement upon
completion, termination or cancellation of this agreement
All reference to the Grantee under this clause shall also include Grantee’s employees, agents or
subcontractors.
3. ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING
If this Agreement is funded in whole or in part by the Climate Commitment Act, Grantee agrees that
any website, announcement, press release, and/or publication (written, visual, or sound) used for
media-related activities, publicity, and public outreach issued by or on behalf of Grantee which
reference programs or projects funded in whole or in part with Washington’s Climate Commitment Act
(CCA) funds under this Grant, shall contain the following statement:
“The [PROGRAM NAME / GRANT / ETC.] is supported with funding from Washington’s Climate
Commitment Act. The CCA supports Washington’s climate action efforts by putting cap-and-invest
dollars to work reducing climate pollution, creating jobs, and improving public health. Information
about the CCA is available at www.climate.wa.gov.”
The Grantee agrees to ensure coordinated Climate Commitment Act branding on work completed by
or on behalf of the Grantee. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at CCA brand toolkit, including:
A. Any project related website or webpage that includes logos from other funding partners;
B. Any publication materials that include logos from other funding partners;
C. Any on-site signage including pre-during Construction signage and permanent signage at
completed project sites; and
D. Any equipment purchased with CCA funding through a generally visible decal
4. UNILATERAL AMENDMENT
Commerce may, at any time, by written notification to Contractor, unilaterally amend the scope of work
to be performed under this Contract, the period of performance, the site list (Attachment C), and/or the
contract amount and budget. These unilateral changes shall be effective as set forth in the amendment
or upon signature by Commerce, if no date has been set forth.
Contractor will be deemed to have accepted any such unilateral amendment unless, within 15 calendar
days after the date the amendment is signed by Commerce, the Contractor notifies Commerce in writing
of its non-acceptance of such unilateral change. The Contractor and Commerce will then use good faith
efforts to negotiate an amendment acceptable to both parties.
Failure to reach agreement shall constitute a dispute concerning a question of fact within the meaning
of the Disputes provision contained in this Contract. However, nothing in this provision shall excuse the
Contractor from proceeding with the Contract as amended. Contractor must continue to provide the
contracted services, including any unilaterally amended services, during any period of non-acceptance
or negotiation of a unilateral amendment.
________________________________________________________________________________________________________
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Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $74,000.00 for the performance of all things
necessary for or incidental to the performance of work under this Contract as set forth in the Scope
of Work.
4. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION (REPLACES GENERAL
TERMS AND CONDITIONS #5)
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. Both parties shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
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D. COMMERCE and Contractor are both public agencies which must comply with all requirements
of the Washington State Public Records Act, Chapter 42.56 RCW.
5. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE via the
Commerce Contracts Management System, which is available through the Secure Access
Washington (SAW) portal.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Contract Number 24-
92802-023. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must
accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report (or completion of the project, etc.).
6. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
________________________________________________________________________________________________________
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7. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
xx Applicable federal and state of Washington statutes and regulations
x Program Specific Terms and Conditions
x Special Terms and Conditions
x General Terms and Conditions
x Attachment A – Scope of Work
x Attachment B – Budget
x Attachment C – Site List
x Attachment D – Sample Application Manual
________________________________________________________________________________________________________
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authority having jurisdiction (AHJ)” shall mean the organization, office, or individual
responsible for issuing permits, approving layout drawings, enforcing the requirements of a
code or standard or approving materials, an installation, or a procedure.
B. “Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
C. “COMMERCE” shall mean the Washington Department of Commerce.
D. “Central system” shall mean the central system that communicates with one or more chargers,
for example, to authorize users, monitor charger status, and/or collect, transmit, record, and
manage other information.
E. “Chargers” shall have the same meaning as “electric vehicle supply equipment (EVSE)”. The
physical unit controlling the power supply to one or more vehicles during a charging session.
F. “Charging ports” shall mean an access point for electric vehicle charging that is equivalent to
the number of vehicles that can be charged at the listed power level concurrently at the same
charger. A single charger may have one or multiple charging ports, and a single charging port
may have one or multiple connectors.
G. “Combined Charging Standard (CCS)” shall mean the plug standardized as SAE J1772 Combo
delivering DCFC power between the charger and the on-board vehicle charging equipment.
H. “Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
I. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
J. “Direct current fast charger (DCFC)” shall mean EVSE that supplies at least 100 kilowatts (kW)
of electricity through each charging port during a charging session.
K. “Downtime” shall mean time during which a charging port is not operational as defined in
Attachment A: Scope of Work.
L. “Electric vehicle supply equipment (EVSE)” shall have the same meaning as “charger”. The
physical unit controlling the power supply to one or more vehicles during a charging session.
M. “Failed charging session” shall mean an incident when the criteria for a successful charging
session are not met following a charging attempt.
N. “Labor hours” shall mean the total hours of workers receiving an hourly wage who are directly
employed on a project site.
O. “Level 2 charger” shall mean EVSE that supplies at least 7.2 kW of electricity through each
charging port during a charging session.
P. “Multifamily mapping tool” shall mean the mapping tool developed and provided by Commerce
during the application phase to determine scoring for multifamily project sites.
Q. “North American Charging Standard (NACS) connectors” shall mean the plug, currently being
standardized as SAE J3400 and also known as the Tesla charging standard, delivering power
between the charger and the on-board vehicle charging equipment
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R. “Office of Minority and Women’s Business Enterprises (OMWBE) contractor” shall mean small
businesses owned and controlled by minority, women, and socially and economically
disadvantaged persons as certified by OMWBE.
S. “Open Charge Point Interface (OCPI)” shall mean a communications protocol between
charging network central management systems intended to facilitate customers roaming
between networks.
T. “Open Charge Point Protocol (OCPP)” shall mean an open-source communication protocol that
specifies communication between chargers and the charging networks that remotely manage
the chargers.
U. “Operational or in operation” shall have the following meaning: A charging port is considered
operational or in operation when its hardware and software are both online and available for
use, or in use, and the charging port successfully dispenses electricity as expected.
V. “Overburdened community” shall mean a Census tract with a rating of 9 or 10 on the
Environmental Health Disparities map as maintained by the Washington State Department of
Health.
W. “Preventive maintenance” shall mean any maintenance that is carried out prior to failure
detection and is aimed at preventing a charging port from becoming non-operational.
X. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
Y. “Project Labor Agreement (PLA)” shall mean pre-hire collective bargaining agreements
negotiated between one or more construction unions and one or more construction employers
(subcontractors) that establish the terms and conditions of employment for a specific
construction project.
Z. “Project site” shall have the same meaning as a charging station. A single property parcel, or
part of a single property parcel, where one or more EVSE funded by the Washington Electric
Vehicle Charging Program are located. A project site includes the EVSE, ports, connectors,
parking areas served by the EVSE, and lanes for vehicle ingress and egress.
AA. “Public mapping tool” shall mean the mapping tool developed and provided by Commerce
during the application phase to determine scoring for publicly available project sites.
BB. “Society of Automotive Engineers (SAE) J1772 connectors” shall mean the plug standardized
as SAE J1772 delivering Level 2 power between the charger and the on-board vehicle charging
equipment.
CC. “Site owner” shall mean the property owner of the land where the charger is physically located.
The site owner may or may not be the owner of the charger.
DD. “Site number” shall mean the number assigned to each site during application submission that
will be used for identification throughout this contract. “State” shall mean the state of
Washington.
EE. “Stub-out” shall mean a combination of electrical equipment on the customer side of an
electrical meter, including all the panel upgrades, trenching, conduit, and wiring, needed for a
new charger to be installed later without any additional construction work. A “stub-out”
typically ends with at least two inches (2”) of a spare run of conduit with accessible pull rope
and is capped off to protect it from the elements.
FF. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
________________________________________________________________________________________________________
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GG. “Successful charging session" shall mean an incident when, following a charge attempt, a
customer’s electric vehicle battery is charged to the state of charge the customer desires and
is disconnected manually by the customer or by the EV’s onboard software system terminating
the charging session, without an additional charge attempt.
HH. “UL" shall mean the entity, formerly known as “Underwriters Laboratories”, that provides testing
and certifications for product safety. Level 2 EVSE must meet UL 2594 certification, and DCFC
EVSE must meet UL 2202 or UL 9741, as determined by a nationally recognized testing
laboratory (NRTL) participating in the Occupational Safety and Health Administration NRTL
program.
II. “Underserved community" shall mean a Census tract with a rating of 9 or 10 on the
“underserved” scoring factor as defined in the application manual and determined on the public
mapping tool.
JJ. “Uptime" shall mean time during which a charging port is operational as defined in
ATTACHMENT A: SCOPE OF WORK
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION (REPLACED BY
PROGRAM-SPECIFIC TERMS AND CONDITIONS #4)
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
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Page 13 of 25
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
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11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING (REPLACED BY PROGRAM-SPECIFIC TERMS AND
CONDITIONS #1)
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
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16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
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Page 16 of 25
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS (REPLACED BY PROGRAM-SPECIFIC TERMS AND
CONDITIONS #2)
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
________________________________________________________________________________________________________
Page 17 of 25
Attachment A: Scope of Work
Terms used in Attachment A: Scope of Work (Scope of Work) shall have the same meaning as in
subsection 2.1 DEFINITIONS in the GENERAL TERMS AND CONDITIONS.
1. Project overview
1.1 Purpose
The purpose of this contract is as described on the Face Sheet of this contract.
1.2 Partners
The Grantee shall include an updated list of project partners in the project management report and all
subsequent quarterly report updates.
1.3 Site list
The Grantee shall complete installations for the sites, chargers, ports, connectors, and stub-outs as
detailed in Attachment C: Site List. The Grantee may request changes to sites and equipment
consistent with the change order process as detailed in subsection 2.3 of the Scope of Work.
2. Project management
2.1 Project kickoff
The Grantee shall identify a primary point of contact to COMMERCE, including name, email address, and
phone number, and attend a “kickoff” webinar or meeting with COMMERCE within 30 days of contract
execution to discuss contract requirements and grantee expectations.
2.2 Project management report
The Grantee shall submit a project management report to COMMERCE within 60 days of contract
execution, using a template provided by COMMERCE, to describe planned project activities and
milestones broken out by site. The report shall align with Attachment B: Budget and describe any
changes to expected costs and funds following contract execution. The report will also describe plans to
comply with funding requirements and state and federal laws and regulations, including but not limited to
the Americans with Disabilities Act (ADA).
The Grantee shall issue updates to the project management report on a quarterly basis to COMMERCE,
starting no later than four months following contract execution and until all sites are fully installed and a
final report has been submitted and approved. The quarterly report shall be submitted no later than 15
days after the end of each quarter, using the reporting template provided by COMMERCE.
2.2.1 Project activities and milestones
The Grantee shall include project activities and milestones achieved to date and anticipated in the
next quarter, and any changes to the project management report, project partner list, risks and
issues mitigated, and lessons learned. Activities and milestones must include:
x Information received from the electric utility serving each project site on expected
electrical make-ready (on both the utility and customer sides of point of service delivery)
and interconnection activities, costs, and timing.
x Expected permitting activities, costs, and timing.
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Page 18 of 25
2.2.2 Project expenditures
The Grantee shall include an updated milestone/invoicing schedule with invoices completed to
date and anticipated milestone completion dates for the duration of the grant. While Commerce
does not anticipate requiring more detailed expenditure information as part of quarterly reporting,
Grantee shall maintain project fiscal records in alignment with Generally Accepted Accounting
Principles (GAAP) and in sufficient detail to show that a) grant funding has been spent only on
eligible costs as outlined in Attachment D: Sample Application Manual, and b) grant funds
have not been comingled with any non-grant (match) funds.
2.3 Change orders
Changes to Attachment A: Scope of Work and/or Attachment C: Site List may be requested by the
Grantee using the change order request template provided by COMMERCE. Within the limits defined in
Subsections 2.3.1-2.3.4 of Attachment A: Scope of Work, Commerce may consider and accept such
changes. For change order forms affecting only information contained in Attachment A: Scope of Work
and/or Attachment C: Site List , a change order will be considered to be accepted by COMMERCE once
the applicable COMMERCE representative has signed the form. Change orders affecting contract
information outside of Attachment A: Scope of Work and/or Attachment C: Site List (including but not
limited to: grant amount, start date, or end date) require a formal contract amendment.
2.3.1 Grant amounts
Change orders may be accepted by COMMERCE if such orders change the scope of work in a
way that requires a lower or same COMMERCE grant amount as the current contract. Commerce
will not consider change order requests if the scope of work changes such that projects can only
be successfully completed with a higher grant amount than the original contract.
Change orders that remove sites, reduce the quantity of charging ports, or result in removed
adders must also reduce the maximum grant amount in this contract consistent with the award
process as detailed in the Attachment D: Sample Application Manual.
2.3.2 Site changes
The Grantee may request changes to one or multiple sites, including site removal, following
contract execution for consideration by COMMERCE. COMMERCE may choose to accept or
reject requests for any reason.
COMMERCE will only consider site change requests if they meet one or more of the following
conditions:
x The Grantee has exhausted all reasonable options to make the original site work and
COMMERCE has determined that project success is either impossible or unlikely to
occur;
x Ownership of the original site changes, or site owner no longer agrees to host chargers
on their property;
x Conditions of the original site change such that a charger installation on the site can no
longer satisfy all requirements of the contract; or
x Previously anticipated non-program funding is no longer available to support the site.
COMMERCE will only consider site change requests that move grant funding from one or multiple
sites to new one or multiple sites if new identified sites have the same or higher score on the site-
related scoring criteria (as described in Attachment D: Sample Application Manual), as
described in the application manual, as the lowest score receiving an award.
________________________________________________________________________________________________________
Page 19 of 25
The Grantee may request site changes in any combination as long as the new project sites can
be completed with costs eligible for reimbursement within the current grant amount as outlined in
Attachment D: Sample Application Manual.
2.3.3 Charging port quantity changes
The Grantee may request changes to the quantity of equipment to be installed, including Level 2
charging ports, DCFC charging ports, and stub-outs, in one or multiple sites following contract
execution for consideration by COMMERCE. COMMERCE may choose to accept or reject
requests for any reason.
COMMERCE will only consider equipment quantity change requests if:
x New information learned by the Grantee following contract execution indicates site
conditions will add cost or otherwise add risk to project success if contract
implementation moves forward unchanged;
x The requested new quantity of Level 2 charging ports, DCFC charging ports, and
combination of Level 2 and DCFC charging ports at each affected site does not exceed
limits as described by the application manual; and
x The project site score for all affected sites continues to be the same or higher on the site-
related scoring criteria (as described in Attachment D: Sample Application Manual) as
the lowest score receiving an award.
2.3.4 Scope of Work requirement exemptions
The Grantee may request exemptions to equipment, installation, and operations and
maintenance requirements in Attachment A: Scope of Work following contract execution for
consideration by COMMERCE. COMMERCE may choose to accept or reject requests for any
reason.
2.4 Progress meetings
The Grantee shall participate in any progress calls requested by COMMERCE, to be scheduled within a
month of the request.
2.5 Project final report
The Grantee shall submit a final report to COMMERCE that:
x Describes the project’s purpose, approach, activities performed, results; and
x Includes the project’s maintenance and operations service contract or plan.
3. Equipment requirements
3.1 Chargers
3.1.2 Level 2 chargers
All Level 2 chargers installed at covered project sites shall:
x Be networked through Wi-Fi, cellular (4G and above), or Ethernet;
x Be capable of at least a 7.2 kW power output;
x If requiring payment, have a mobile payment device physically located on each charger
dispenser or on a kiosk serving the charger dispensers. This requirement only applies to
publicly available chargers, not residential or fleet/workplace, unless those projects will be
publicly available in addition to their residential/work purpose
x Be capable of using OCPP 1.6 or later;
x Be capable of using OCPI version 2.1.1 or 2.2 standards;
x Be ENERGY STAR certified in the ENERGY STAR product database;
________________________________________________________________________________________________________
Page 20 of 25
x Be certified by a nationally recognized testing laboratory to UL 2594; and
x Comply with all relevant state laws and rules in effect, including but not limited to Department
of Agriculture rules in WAC 16-662-200, WAC 16-662-210, WAC 16-662-215, and WAC 16-
662-220.
All public site (as defined in Attachment D: Sample Application Manual) Level 2 chargers installed
at covered project sites shall:
x Support remote start capabilities for, at minimum, payment via a toll-free number; and
x Not require a membership for use.
3.1.2 DCFC chargers
All DCFC chargers installed at covered project sites shall:
x Be networked through Wi-Fi, cellular (4G and above), or Ethernet;
x Be capable of at least a 100 kW power output;
x Support remote start capabilities for, at minimum, payment via a toll-free number;
x If requiring payment, have a mobile payment device physically located on each charger
dispenser or on a kiosk serving the charger dispensers;
x Not require a membership for payment.
x Be capable of using OCPP 1.6 or later;
x Be capable of using OCPI version 2.1.1 or 2.2 standards;
x Be certified by a nationally recognized testing laboratory to UL 2202 or UL 9741; and
x Comply with all relevant state laws and rules in effect, including but not limited to Department
of Agriculture rules in WAC 16-662-200, WAC 16-662-210, WAC 16-662-215, and WAC 16-
662-220.
3.2 Connectors
At least 33% of Level 2 connectors at each project site must be SAE J1772 connectors, and at least 33%
of DCFC connectors at each project site must be CCS1 connectors. Connector types other than SAE
J1772, CCS1, and NACS may be installed at project sites, but are not factored into the grant award
amount.
3.3 Stub-outs
The Grantee shall only receive reimbursement for costs on up to three stub-outs per site as listed in
Attachment C: Site List. To qualify for the future proofing adder, Level 2 installations must either meet
the definition above or install a Level 2 receptacle. DCFC stub-out installations must meet the definition of
“Stub Out” in subsection 2.1 DEFINITIONS in the GENERAL TERMS AND CONDITIONS of this contract.
4. Installation requirements
4.1 Labor requirements
4.1.1 Prevailing wage
The Grantee shall comply with prevailing wage requirements as detailed in this agreement,
and/or as required by law.
4.1.2 Electrical apprenticeship utilization rate
The Grantee shall meet or exceed an electrical apprenticeship utilization rate specified for each
site in Attachment C: Site List. This requirement shall be waived by COMMERCE if the Grantee
demonstrates that one electrician is sufficient to complete all work required by the contract.
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Page 21 of 25
Electrical apprentices must be enrolled in an apprenticeship program registered with the
Department of Labor and Industries to count towards the utilization rate. The utilization rate shall
be calculated as a percent of the total labor hours performed by electrical apprentices divided by
the total labor hours performed by all electrical workers, including apprentice and journey level
workers, employed upon all project sites covered in the contract.
Grantee shall submit, on a site-by-site basis, total labor hours by all electrical contractor workers,
total labor hours by electrical apprentices, and apprentice identification for all electrical
apprentices working on the grant project to COMMERCE in quarterly reports as required in
Section 4 of Attachment A: Scope of Work.
4.1.3 Project labor agreement
If the Grantee committed to using project labor agreements in their application, the Grantee shall
submit to COMMERCE a project labor agreement or agreements covering project sites for which
such a commitment was made. All project labor agreements must have been made with at least
one labor union, regional council, or association affiliated with the Washington State Building and
Construction Trades Council. For any sites covered by a project labor agreement, neither site
preparation nor construction work may begin until a project labor agreement is in place.
4.1.4 Office of Minority and Women’s Business Enterprises certified contractor
If, in their grant application, the Grantee committed to contracting with Office of Minority and
Women’s Business Enterprises (OWMBE)-certified contractor(s), the Grantee shall hire one or
more contractors to complete work on the covered project sites that are certified as small
businesses owned and controlled by minority, women, and socially and economically
disadvantaged persons by the Office of Minority and Women’s Business Enterprises. The
Grantee shall note such contractors on their project management report and quarterly report
updates.
4.2 Installation deadlines
The Grantee shall complete installation and begin operations of all charging ports on each project site
according to the required timelines:
x Level 2 charging ports only: within 270 days following contract execution;
x DCFC charging ports only: 580 days following contract execution; and
x Combination of at least one Level 2 charging port and at least one DCFC charging port: within
580 days following contract execution.
The Grantee may request extensions and COMMERCE may grant extensions consistent with Section 2.4
of Attachment A: Scope of Work.
5. Operations and maintenance requirements
5.1 Operations and maintenance service agreements
The Grantee shall enter into an operations and maintenance service contract, including a Service Level
Agreement (SLA), with a qualified partner to meet requirements of this section of the scope of work.
COMMERCE may waive this requirement if the Grantee demonstrates qualifications and a plan to
perform this task without contracting with an external partner.
5.2 Operations requirements
5.2.1 Operations duration
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Page 22 of 25
The Grantee shall maintain reliable operations of all Level 2 charging ports during all typical project
site operational hours for at least four years, and all DCFC charging ports for at least six years,
following their first day of operations.
5.2.2 Uptime
The Grantee shall ensure all charging ports installed are operational no fewer than 97 percent of the
charging site’s standard hours of operation, as measured by uptime percentage rate, throughout the
each charging port’s required operations duration.
Uptime percentage rate shall be calculated as ܷൌ்ିାா
் כ ͳͲͲΨ , with:
x U = Uptime reporting percentage for the reporting period.
x T = Total time of project site operational hours during the reporting period.
x D = Total downtime during the reporting period, including excluded downtime.
x E = Excluded downtime during the reporting period.
Downtime shall be measured as any period of time within the standard hours of operation in which a
charger is not operational, including:
x A period in which the charging port’s response to the central system’s request for notification
of operative status indicates that the connector or charging port is in an inoperative state; and
x A period in which maintenance logs show initial notice of a physical or otherwise non-
networked issue that results in an non-operational status prior until maintenance logs show
repairs have returned the charging port to an operational status.
Excluded downtime shall be defined as a period of downtime caused by any of the following reasons:
x Downtime before initial installation;
x Electric grid power loss that cuts off power supply to the charging port;
x Any failure to charge due to the fault of the vehicle;
x Preventive maintenance, up to 24 hours per year;
x Physical damage to hardware caused by a third party, including vandalism or theft, up to five
days for each event;
x Telecommunication network outages beyond the control of the Grantee; and
x Extraordinary events, including natural disasters that are unforeseeable and impossible to
plan for in advance.
5.3 Maintenance requirements
The Grantee shall:
x Perform regular preventive maintenance, including visual inspection, performance testing,
functional validation, and reporting;
x Monitor network performance;
x Dispatch maintenance technicians in a timely manner and address malfunctions and repairs
within 48 hours of initial notice; and
x Provide charging station users with call center service at all times of operation that will assist
users with any technical issues encountered at the stations.
5.4 Distribution of educational materials
The Grantee shall work with site owners to ensure residents of multifamily buildings and/or employees at
commercial buildings served by multifamily and workplace project sites (as defined in Attachment D:
Sample Application Manual) under this contract are aware of the opportunity to use chargers. To satisfy
this requirement, the Grantee shall ensure partner site owners distribute educational materials to
residents and/or employees and offer timely responses to questions on use of chargers.
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Page 23 of 25
The Grantee shall ensure any educational materials distributed to residents of multifamily buildings and/or
employees at commercial buildings meet requirements detailed in the term “Acknowledgement of
Climate Commitment Act Funding” of this agreement.
This requirement does not apply if the contract does not include any multifamily or workplace project
sites.
5.5 Utilization and reliability reporting requirements
Following submission of the final report, the Grantee shall submit an operations report with data on each
charger once every six months until the end of the operational duration. The Grantee shall submit the
report no later than 15 days after the end of each six-month period with the following data for the quarter
and cumulatively over total operations:
x Average hours per day the charger drew power.
x Average hours per day the charger was connected to an electric vehicle.
x Average kWh per day the charger port dispensed.
x Uptime percentage rate per charger, with all data needed to verify calculations including an
itemized summary of the date, duration, and category all excluded downtime being claimed for a
reporting period.
x The percentage of successful charging sessions to the total number of charge attempts for each
charger.
x All instances of preventative maintenance.
x Time log with information on reported charger malfunctions and corresponding repairs.
x Proof of network monitoring and call center service.
6. Scope of work violations
Nothing in subsections 6.1-6.3 shall be interpreted to limit, alter, or supersede Commerce’s rights under
the GENERAL TERMS AND CONDITIONS, SPECIAL TERMS AND CONDITIONS, and the PROGRAM
SPECIFIC TERMS AND CONDITIONS of this agreement.
6.1 Failure to submit reports or attend meetings
Failure to submit required reports or attend required meetings will be treated as a default, which left
uncured, may result in COMMERCE’s right to recapture disbursed funds and terminate any obligation to
disburse additional funds.
6.2 Violation of equipment and installation requirements
Costs incurred on any activity subject to this contract that result in a violation of requirements, including
variances from project information in the scope of work, shall be considered disallowed costs and treated
as a default, which left uncured, may result in COMMERCE’s right to recoup disbursed funds and
terminate any obligation to disburse additional funds for the site(s) for which the violation occurred.
6.3 Violation of operations and maintenance requirements
The first failure to meet operations and maintenance requirements will result in a warning and required
improvement plan explaining how improvement will be made in future reporting periods. Repeat violations
will result in COMMERCE’s right to recoup up to ten percent of disbursed project costs.
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1
Appendix D:
Washington EV Charging Program
ApplicaƟon Manual
05/16/2024
2
Contents
Program Overview ........................................................................................................................................ 3
ApplicaƟon Process .................................................................................................................................. 3
Eligible Applicants .................................................................................................................................... 4
Funding Award Disbursement Schedule ...................................................................................................... 5
ReƋuired CompleƟon Timelines ............................................................................................................... 6
Project PrioriƟes and Funding DistribuƟon ................................................................................................. 6
Eligible Site Types DeĮniƟons ...................................................................................................................... 6
Eligible Project Status ................................................................................................................................... 7
Eligible Costs ................................................................................................................................................. 7
Ineligible Costs .......................................................................................................................................... 8
WAEVCP Θ Other IncenƟve Programs ..................................................................................................... 8
Matching Funds ........................................................................................................................................ 8
Scoring .......................................................................................................................................................... 9
ResidenƟal – MulƟfamily Housing ........................................................................................................... 9
Fleet Depots & Workplaces .................................................................................................................... 11
IncenƟve Structure ..................................................................................................................................... 12
Award Caps ............................................................................................................................................. 13
InstallaƟon Details – Minimum & Maximum Charging Ports ............................................................... 14
InstallaƟon Details – Maximum Awards Per Site Examples .................................................................. 14
Percentage of Eligible Costs Covered ..................................................................................................... 14
Equipment Requirements .......................................................................................................................... 14
InstallaƟon Requirements .......................................................................................................................... 15
OperaƟonal Requirements ......................................................................................................................... 17
Network Requirements .............................................................................................................................. 18
DeĮniƟons .................................................................................................................................................. 18
3
PProgram Overview
The Washington State Electric Vehicle Charging Program (“WAEVCP” or “Program”) was created by
Governor Inslee, the Washington State Legislature, and the Washington State Department of Commerce
for a cleaner, greener future. This Program aims to reduce greenhouse gas emissions and fossil fuels,
improve air quality, and promote equity in access to electric vehicle charging infrastructure.
This Program provides $64 million in awards to eligible applicants who install electric vehicle (“EV”)
chargers at eligible sites, with a focus on installations of chargers at priority sites. Priority sites include
multifamily housing, public charging locations, tribal communities, and other historically underserved
and overburdened communities. The WAEVCP aims to allocate forty percent (40%) of total funding, and
total project-funded charging ports, to sites in overburdened communities outside of federally
recognized tribal lands. Both Level 2 (“L2”) and DC Fast Charging (“DCFC”) funds/ports will be considered
towards this goal.
The Department of Commerce contracted with Center for Sustainable Energy (“CSE”), The Whitener
Group (“TWG”), and Western Washington Clean Cities Coalition (“WWCCC”) to serve as Technical
Assistance Partners for the administration of this Program. Technical Assistance Partners will assist
Commerce with sharing information about the program and provide support services for applicants and
grantees.
WAEVCP has specific equipment requirements, eligible costs, scoring methodology, and outreach
resources. WAEVCP supports installations at existing and new development. For new development sites,
WAEVCP only funds chargers that exceed the minimum requirements of the applicable building codes.
Following the announcement of the funding opportunity on August 15, 2023, the WAEVCP will follow
this schedule of key dates:
Milestone Date
ApplicaƟons open Θ IniƟal Technical Assistance Services September 6 –December 1, 2023
Webinar #1 September 13, 2023
Webinar #2 October 11, 2023
Webinar #3 November 14, 2023
ApplicaƟons due December 1, 2023
ApplicaƟon review period December 1, 2023 –January 16, 2024
Award date February 26, 2024
Secondary Technical Assistance Period January 16 –June 30, 2024
ƉƉůiĐaƟon ProĐess
ApplicaƟons may be submiƩed by a lead agency from the Eligible Applicant List below. The lead agency
should be able to communicate regularly with the Department of Commerce, submit informaƟon on
planned installaƟons and their progress, and manage administraƟve needs. An applicaƟon can contain
requests for funding for mulƟple sites. Sites will be scored individually and funded individually.
Applicants can apply between September 6 and December 1, 2023. There is no Įnancial or other
incenƟve to apply early – this is not a Įrst-come, Įrst-serve program. This Program uses a scoring matrix
that does not award any points based on submission Ɵme or day. All applicaƟons must be received by
4
December 1, 2023. Applicants are encouraged to aƩend a webinar to learn about the program
requirements and technical assistance resources.
ApplicaƟons will be available through the oom Grants plaƞorm beginning September 6, 2023. A link to
Zoom Grants will be available on the main program website, www.waevcharging.org (Click Apply
buƩons) and below for reference:
x ApplicaƟon document link:
hƩps://www.zoomgrants.com/zgf/Washington_State_Dept._of_Commerce/EV_Charging_Infrast
ructure_Grants.
To complete the applicaƟon document, applicants must uƟlize the Mapping Tools for the appropriate site
type. The Mapping Tool helps automate several key site scores and has a printable Site Report to assist
applicants with data entry. The Mapping Tools are available at the links below and via links within the
ApplicaƟon Document.
x ResidenƟal Tool for MulƟfamily Housing Sites: https://bit.ly/EV-Residential-Grant-App
x Public Tool for All Other Sites: https://bit.ly/EV-Public-Grant-App
Partner organizaƟons that are supporƟng the installaƟon should be included in the applicaƟon
document. The local retail electric uƟlity must be added as a partner on each site in an applicaƟon.
Applicants must upload their applicaƟon document back to Zoom Grants. Applicants are responsible for
ensuring that their applicaƟon informaƟon is correct and responding to any requests for addiƟonal
informaƟon from the Department of Commerce.
The Department of Commerce will contact applicants with any clariĮcaƟons needed on their applicaƟon.
Selected applicants will need to complete a contract with the Department of Commerce to Įnalize their
award. As part of the contract process, applicants will be required to submit addiƟonal documents and
informaƟon to the Department of Commerce to verify their organizaƟon type, project details, and other
applicaƟon content. A list of required informaƟon will be available at the Ɵme of the awards
Technical assistance will be available between September 6 and December 1, 2023, for any applicant,
and between the date of awards and June 30, 2024 for applicants who were awarded funding.
EEligible Applicants
Lead Applicants
Lead Applicants should provide details on their proposed installaƟon in the ApplicaƟon Document
available on Zoom Grants here:
hƩps://www.zoomgrants.com/zgf/Washington_State_Dept._of_Commerce/EV_Charging_Infrastructure
_Grants.
Lead applicants can only submit one (1) applicaƟon per county, and must be one of the following:
x Public Agencies: CiƟes, towns, counƟes, public school districts or special schools, transportaƟon
planning organizaƟons, transportaƟon authoriƟes or agencies, municipal corporaƟons, port
districts or authoriƟes, poliƟcal subdivision of any type, or any other enƟƟes or authoriƟes of
local government in corporate form or otherwise.
x Tribal En ƟƟes:
5
o Sites: Sites on the lands of federally recognized tribes, or an enterprise located oī tribal
land and owned by a federally recognized tribe.
o Applicants: Federally recognized tribes.
x Retail Electric UƟliƟes: Any electrical company, public uƟlity district, irrigaƟon district, port
district, electric cooperaƟve, or municipal electric uƟlity that is engaged in the business of
distribuƟng electricity to retail electric customers in the state, per RCW 80.60.010.
x Community-Based Non-ProĮts: IRC § 501(c)(3) organizaƟons or labor unions represenƟng
geographic, racial, ethnic, cultural, or worker communiƟes within Washington state.
If an eligible lead applicant is looking for local site hosts or partner organizaƟons, including EV service
providers, they can view the free PotenƟal Site Host Θ Partner Directory on the program website
Resource Library Page: hƩps://waevcharging.org/resource.
Building owners/managers or EV service provider companies will need to partner with an eligible lead
applicant, as listed above. Building owners/managers, EV service provider companies and others who are
not eligible lead applicants can enter their informaƟon on the Interested Partners Θ Site Hosts Directory
so that lead applicants can contact them to partner on an applicaƟon.
Interested Partners & Site Hosts Directory is located on the WAEVCP website Resources Page:
hƩps://waevcharging.org/resource.
Partner Applicants
Partner Applicants can be added to any applicaƟon as an addiƟonal interested party and can be any of
the eligible applicant types or a designated representaƟve of the site.
x In the case that an applicaƟon contains a Lead Applicant that is not a Retail Electric UƟlity, a
Retail Electric UƟlity must be listed as a partner on the applicaƟon. Any applicaƟon that does not
contain a Retail Electric UƟlity as a Lead or Partner Applicant may be considered ineligible.
FFunding Award Disbursement Schedule
Award funds will be distributed to applicants that are selected and contract with Commerce (grantees)
on a per-site basis. The schedule for funds disbursement will be issued as per a schedule outlined in the
contract. Award funds will not be provided via a lump sum at the Ɵme of award noƟce or at contract
execuƟon. All funding is on a reimbursement basis. Reimbursements will be made based on approved
invoicing and document requirements. Grantees must demonstrate that an invoice was paid before it is
submiƩed for reimbursement. Required compleƟon Ɵmelines for all installaƟons are outlined below.
The contract between the lead applicant and the Department of Commerce will have addiƟonal
requirements, documentaƟon needs, regular reporƟng, and other criƟcal informaƟon such as required
compleƟon Ɵmelines and ongoing maintenance and operaƟon reporƟng.
All funding is subject to state appropriaƟon and grantees are to receive Program funds on a
reimbursement basis.
6
ZZeƋuired CompleƟon dimelines
Funded installaƟons must be completed according to the schedule below, starƟng at the contract start
date. Extensions may be granted on a case-by-case basis at the sole discreƟon of the Department of
Commerce in the event it is determined that the required compleƟon Ɵmeline is not feasible.
ApplicaƟons needing an extension should contact their assigned contract specialist for any quesƟons
post-award.
InstallaƟon Type CompleƟon Timeline
(from contract start date)
Level 2 Chargers 270 Calendar Days
DC Fast Chargers 580 Calendar Days
CombinaƟon Sites (Level 2 and DC Fast Chargers) 580 Calendar Days
Proũect PrioriƟes and Funding DistribuƟon
Eligible Site Type Funding Available Percent of Program
Funding
Charger Types
MulƟ-Family Housing $28,800,000 45% Level 2
Public Charging $25,600,000 40%Level 2 and DC
Fast Charger
Fleet Depots &
Workplaces
$9,600,000 15% Level 2
All Eligible Site Types $64,000,000 100%
Eligible Site Types DeĮniƟons
Eligible Site Type DeĮniƟon
MulƟ-Family Housing A residenƟal development with Įve or more units. Hotels and motels do
not qualify as mulƟfamily housing.
Public Charging To be considered publicly available, an EV charging staƟon must not be
located behind a fence or in a gated parking lot, such that the general
public is unable to access or is deterred from accessing during normal
operaƟonal hours for the site (generally excluding 10pm-5am). Businesses
may clarify their operaƟonal hours and will be held responsible should
actual access does not align with this provision and may be asked to
provide documentaƟon supporƟng their operaƟonal hours. OperaƟonal
hours to be idenƟĮed in applicaƟon.
Fleet Depot A parking facility intended primarily for a collecƟon of motor vehicles
owned or leased by an organizaƟon in pursuit of its business acƟviƟes or
services provided. Both public and private Ňeet depots are eligible. If the
installaƟonΖs purpose is for personal vehicles of employees, the site must
qualify as a workplace use.
Fleet depot installaƟons do not need to be available to the public.
7
Workplace A workplace is a non-residenƟal site locaƟon, where business is conducted
or where services or industrial operaƟons are performed. ResidenƟal
properƟes are not eligible as a workplace regardless of their use as a place
of business. Chargers may be public or private and must be shared use
(meaning that the chargers are not assigned to a single employee, or
subset or employees at the site, and are available as a community resource
for the site).
Workplace installaƟons do not need to be available to the public.
EEligible Project Status
To be eligible for this Program, planning must begin aŌer September 6, 2023. No construcƟon is to begin
before the contract execuƟon date. The purpose of this requirement is to ensure that funds are
distributed to projects that would not otherwise be installed without the Program.
Eligible Costs
Eligible costs are those incurred on/aŌer the Commerce contract start date and do not exceed maximum
allowable award per charging port and per charger.
x Design/Planning/Engineering
o Capacity analyses for the charging staƟon site.
o Design and engineering for the charging staƟon.
o Project management.
o Electrical permiƫng.
o ConstrucƟon permiƫng.
x InstallaƟon
o Charging staƟon installaƟon labor, including, but not limited to:
Grading.
Trenching.
Wiring.
Filling.
Paving.
Sealing.
MounƟng.
Commissioning.
Any of the above acƟviƟes related to the compleƟon of eligible stub outs.
o Charging staƟon installaƟon materials, including, but not limited to:
Concrete.
Asphalt.
Rebar.
Formwork.
Conduit.
Drainage equipment.
InstallaƟon equipment.
Any of the above material, as needed for the compleƟon of eligible stub outs.
o Project-related signage, bollards, wheel stops, painƟng, and striping.
o Required ADA upgrades to site due to project.
8
o Does not include upgrades of exisƟng ADA non-compliance.
x Electrical Equipment
o Eligible equipment (EVSE) that meets equipment requirements.
o UƟlity-side and customer-side make-ready, including, but not limited to:
Transformers.
Electrical panels/switchgear.
Cable/Wires.
AddiƟonal make-ready equipment needed for eligible stub-outs.
x Emergency shut-oī or ͞e-stop͟ equipment required at each site, not necessarily on each
charging staƟon.
x Energy storage equipment.
x All-inclusive solar EV charging systems.
x Load/demand management equipment.
x Ongoing Services (networking, load management, maintenance, etc.)
o Network service agreements with network provider.
o Service level agreements, including the following services for the installed equipment:
Remote monitoring.
PreventaƟve maintenance.
Repair.
o Extended equipment warranƟes.
o Load/demand management soŌware and services.
x Safety and Security
o LighƟng.
o Cameras, and any signage related to cameras.
o Integrated soluƟons for the prevenƟon of vandalism.
IIneligible Costs
x Costs not speciĮed in the Eligible Costs List above unless otherwise approved by the Department
of Commerce.
x Costs covered by other incenƟves/grants.
x Costs incurred prior to the contract award date with the Department of Commerce.
x Costs for EV charging ports that are required by state building code (applies to new
developments only).
WAEVCP & Other IncenƟve Programs
Combining funds received through the WAEVCP with other incenƟves is allowed, though the aggregate
amount of incenƟve funding received for each charging staƟon cannot exceed the costs incurred for the
corresponding charging staƟon. Grantees will be asked to document parƟcipaƟon in other programs as
part of the applicaƟon process.
Matching Funds
The applicaƟon document asks whether the applicant will be contribuƟng any matching funds to the
installaƟon project. Matching funds are not required. however, the seventy-Įve percent (75%) eligible
cost cap outlined in the IncenƟve Structure secƟon below means that for non-tribal, non-mulƟfamily
9
sites, the program award can only cover up to seventy-Įve percent (75%) of project costs. This means
that the applicant, if a grantee, would need to Įnd a way to cover the remaining twenty-Įve percent
(25%) of costs, which could be in the form of other grants or incenƟves.
SScoring
Scoring is done on a per-site basis. An applicaƟon can contain mulƟple sites of any eligible site type.
There is no minimum score. Scoring includes data from the Mapping Tool and other key informaƟon
about the proposed installaƟon. Applicants must use the relevant Mapping Tool while compleƟng their
applicaƟon and have the details ready if requested.
The applicaƟon document contains drop-down menus and other automaƟon to reduce data entry by
applicants. Technical assistance is available to any applicant between September 6 and December 1,
2023. All scoring will be veriĮed by the Department of Commerce during applicaƟon review.
Mapping Tool Links:
x ResidenƟal Tool for MulƟfamily Housing Sites: hƩps://bit.ly/EV-ResidenƟal-Grant-App
x Public Tool for All Other Sites: hƩps://bit.ly/EV-Public-Grant-App
ZesidenƟal – MulƟĨamily ,ousing
Factor Metric Points Percen
t
Housing aīordability WTN Unaīordability of Housing Score
MulƟply score by 3
ĂƚĂ͗tdEhŶĂīŽƌĚĂďůĞ,ŽƵƐŝŶŐ;хϯϬйŽĨ
Income)
30 30%
Low-income WTN Median Household Income
MulƟple scores by 2
Data: WTN Median Household Income
20 20%
Overburdened
community
9-10, tribal lands and properƟes –30
7-8 – 25
1-6 – MulƟply by 3
Data: WTN EHD
30 30%
Labor Commitment to electrician apprenƟceship
uƟlizaƟon rates:
25% - 10
20% - 5
15% - 0 (Required)
10 10%
Commitment to use Project Labor Agreement
with construcƟon workers (Y or N)
55%
10
Commitment to use OMWBE contractor (Y or
N)
Find a contractor on the directory:
hƩps://omwbe.wa.gov/directory-cerƟĮed-
businesses
55%
Total 100 100%
Publicly Available CCharging
Factor Metric Points Percent
Underserved
communiƟes
Average of number of EVSE charging ports per capita in: (1)
county; and (2) census tract.
County
No charging ports or more than 5,000 people per charging port –
15 points
3,001-5,000 people per charging port – 12 points
2,001-3,000 people per charging port – 9 points
1,001-2,000 people per charging port – 6 points
1-1,000 people per charging port – 3 points
Added to:
Census tract
No charging ports – 15 points
More than 1,000 people per charging port – 10 points
1-1,000 – 5 points
Data: lteƌnaƟǀe &uel Data enteƌ
30 30%
Geographic
gaps
Miles from nearest exisƟng or planned EVSE site
20+ miles – 10 points
10+ miles – 6 points
5+ miles – 4 points
Below 5 miles – 2 points
Data: lteƌnaƟǀe &uel Data enteƌ
10 10%
Future
charging
events
potenƟal
Daily Trip Count (Applicant will give Parcel number using the
mapping tool)
100+ – 10 points
65-100– 8 points
15-65– 6 points
4-15– 4 points
1-3– 2 points
0– 0 points
10 10%
11
Data: Replica trip volume data, uses total modeled daily trips to
points of interest within proposed site’s parcel or closest parcel
within 0.25 of a mile.
Power level-to-
park Ɵme Įt
Avg. dwell Ɵme (L2)
AssumpƟons: Use 80% of 300-
mile range, 25 miles per hour
4-10 hours – 10 points
2-4 hours – 8 points
1-2 or 10-12 hours – 5 points
30 min to 1 hour, 12-16 hours – 2
points
Less than 30 min, 16+ hours – 0
points
Avg. dwell Ɵme (DCFC)
AssumpƟons: 30 minutes to
charge 80%
Less than 45 minutes – 10
points
45-60 minutes – 6 points
60-90 minutes – 3 points
More than 90 minutes – 0
points
10* 10%
Power level-to-
park Ɵme Įt
conƟnued
Avg. dwell Ɵme (CombinaƟon)
Calculated by charging port and then averaged for site score,
rounding to nearest whole number (i.e., if a site will have 4 L2 and
2DCFC,andtheavgdwellƟme is 60 minutes, the score will be (4
x 5) + (2 x 6) = 32/6 = 5
Data: Replica dwell Ɵme data, uses median dwell Ɵme of all
modeled daily trips to points of interest within proposed site’s
parcel or closest parcel within 0.25 of a mile.
Same
as row
above
Same as
row
above
Overburdened
community
9-10, federally-recognized tribal lands and properƟes –20 points
7-8 – 16 points
1-6 – MulƟply score by 2
Data: WTN EHD
20 20%
Labor Commitment to electrician apprenƟceship uƟlizaƟon rates:
25% - 10 points
20% - 5 points
15% - 0 points (Minimum Requirement)
10 10%
Commitment to use Project Labor Agreement with construcƟon
workers (Y or N)
55%
Commitment to use OMWBE contractor (Y or N)
Find a contractor on the directory:
hƩps://omwbe.wa.gov/directory-cerƟĮed-businesses
55%
Total 100 *100%
FFleett Depotss && Workplacess
Factor Metric Points Percent
Site type Public schools –30 points 30 30%
12
Public transit or port authority –25 points
Other public (federal, state, local, or tribal government) – 20
points
Non-public (all other) – 10 points
Fleet depot Fleet depot (Y or N) 10 10%
Overburdened
community
9-10, tribal lands and properƟes –40 points
7-8 – 35 points
1-6 – MulƟply score by 4
Data: WTN EHD
40 40%
Labor Commitment to electrician apprenƟceship uƟlizaƟon rates:
25% - 10 points
20% - 5 points
15% - 0 points (Minimum Requirement)
10 10%
Commitment to use Project Labor Agreement with
construcƟon workers (Y or N)
55%
Commitment to use OMWBE contractor (Y or N)
Find a contractor on the directory:
hƩps://omwbe.wa.gov/directory-cerƟĮed-businesses
55%
Total 100 100%
*ClariĮcaƟon to scoring table for publicly available sites
x The previous version of the ImplementaƟon Manual dated November 17, 2023, implied 20 points were
available in the power level-to-park Ɵme Įt factor for sites with both DCFC and Level 2 charging ports.
This was inconsistent with the percent Įeld which correctly noted 10% out of 100% available.
x CombinaƟon sites had the same 10 points (not 20 points) available in this factor as sites with only DCFC
charging ports or only Level 2 charging ports, with scores calculated using the weighted average described
in the corresponding metric cell above.
x The applicaƟons have been scored as intended by program rules, with correcƟons reŇected in award
noƟces distributed to applicants on February 26, 2024.
IIncenƟve Structure
The eligible funding amount is a maximum award per site. The maximum award is limited by eligible
project costs as deĮned in the ImplementaƟon Manual.
The maximum award per site will fund up to seventy-Įve percent (75%) of the eligible project costs (as
idenƟĮed on the applicaƟon) if the site type is public, Ňeet, or workplace. The applicant/partners, if they
become grantees, should plan to cover the remaining percentage. Other programs can be used to fund
this remainder.
The maximum award per site will fund up to one hundred percent (100%) of eligible project costs if the
site type is mulƟfamily residenƟal or tribal.
The maximum award is a per charging port calculaƟon plus adders if eligible. The equity adder is for sites
that score a 9, 10, Tribal for Overburdened CommuniƟes. The future prooĮng adder (stub-out adder) is
13
$1,000 per parking spot/stub-out and is limited to a maximum of $3,000 per site. The equity and future-
prooĮng adders are included in the maximum award calculaƟon.
x If eligible project costs exceed the maximum award, grantees and partners should plan to cover
the remainder. Other programs can be used to fund this remainder.
x If costs end up being lower than maximum award, then the maximum will not be disbursed in
the full amount.
AAward Caps
Equipment
Type
Base Award Cap per
Charging Port
Equity Adder per
Charging Port*
Adder - Future ProoĮng
Level 2 $7,500 $2,500 $1,000 per parking spot stub-out, up to $3,000
per site
DCFC $85,000 $25,000 $1,000 per parking spot stub-out, up to $3,000
per site
* Sites that score a 9 or 10 on the EHD layer of the Mapping Tool, or are tribal locaƟons, are eligible for the
Equity Adder.
14
IInstallaƟon Details – Minimum & Maximum Charging Ports
*All sites must have at least 33% of L2 connectors be J1772 and 33% of DCFC connectors be CCS.
InstallaƟon Details – Maximum Awards Per Site Examples
Level 2 Only (20 Level 2 charging ports):
= 20 * ( $7,500 + $2,500 ) + $3,000 = $203,000
DCFC Only (6 DCFC charging ports):
=6 * ( $85,000 + $25,000 ) + $3,000 = $663,000
Combo Site (6 Level 2 charging ports and 6 DCFC charging ports):
= 6 * ( $7,500 + $2,500 ) + 6 * ( $85,000 + $25,000 ) + $3,000 = $723,000
Percentage of Eligible Costs Covered
Eligible Site Type Percentage of Eligible Costs Covered*
MulƟfamily Housing 100%
Tribal 100%
All others (Public, Fleet Depot, and Workplace) 75%
*Not to exceed maximum allowable award per charging port and per charger.
Equipment Requirements
A Level 2 charger must comply with the following requirements to be eligible:
x Uses the SAE J1772 connector standard or the NACS connector speciĮcaƟon.
o *Connector requirements may change to reŇect any updates to federal guidelines regarding
NACS connectors. Grantees will be noƟĮed if a change is proposed.
x Can be networked via Wi-Fi, Cellular (4G and above), and/or Ethernet. Public chargers should be
on public networks. All other site types may use either public or private networks.
x Capable of at least a 7.2-kW power output.
x Has a mobile payment device (NFC/RFID) physically located on each charger dispenser or on a
kiosk serving the charger dispensers. This requirement only applies to publicly available
chargers, not residenƟal or Ňeet/workplace, unless those projects are publicly available in
addiƟon to their residenƟal/work purpose. EMV chip readers are not required.
x Supports remote start capabiliƟes for, at minimum, payment via a toll-free number.
x Does not require a membership for payment.
x Uses OCPP 1.6 or 2.0.1
o Commerce will verify through attestation that the equipment is OCPP 1.6 or 2.0.1 capable.
However, project partners responsible for complying with WAC 16.662.220 should be aware
that they must provide documentation of OCPP certification if requested and if such
certification is available. WAC 16.220.220 applies to publicly available chargers, excluding
those set to free-vend.
x ENERGY STAR® cerƟĮed
Equipment Type Minimum Charging Ports Maximum Charging Ports Connector Types*
Level 2 2 20 J1772 or NACS
DCFC 2 6 CCS or NACS
Combo Site
(Level 2 and DCFC)
2 12 (max 6 DCFC) See Above
15
o EVSE supplying AC power (Level 2) must have ENERGY STAR® cerƟĮcaƟon to the EVSE v1.2
speciĮcaƟon.
WAC 194-24-200 currently requires ENERGY STAR® 1.0. However, Commerce has proposed a
rule amendment to instead require ENERGY STAR® EVSE v1.2. This Program requirement will
ensure grantees are compliant with the rule once amended.
o Commerce will inform grantees if the rule is amended.
o Commerce will verify Energy Star cerƟĮcaƟon for Level 2 EVSE through the ENERGY STAR®
product database.
x CerƟĮed by a NRTL to UL 2594.
A DCFC must comply with the following requirements to be eligible:
x Uses the CCS1 connector standard or the NACS connector speciĮcaƟon.
o CHAdeMO connectors are eligible costs but not included for the award cap calculaƟon.
o *Connector requirements may change to reŇect any updates to federal guidelines regarding
NACS connectors. Grantees will be noƟĮed if a change is proposed.
x Can be networked via Wi-Fi, Cellular (4G and above), and/or Ethernet. Public chargers should be
on public networks. All other site types may use either public or private networks.
x Capable of at least a 100-kW power output per charger (not per individual charging port).
x Has a mobile payment device (NFC/RFID) physically located on each charger dispenser or on a
kiosk serving the charger dispensers. EMV chip readers are not required .
x Supports remote start capabiliƟes for, at minimum, payment via a toll-free number.
x Does not require a membership for payment.
x Uses OCPP 1.6 or 2.0.1.
o Commerce will verify through attestation that the equipment is OCPP 1.6 or 2.0.1 capable.
However, project partners responsible for complying with WAC 16.662.220 should be aware
that they must provide documentation of OCPP certification if requested and if such
certification is available. WAC 16.220.220 applies to publicly available chargers, excluding
those set to free-vend.
x ENERGY STAR® cerƟĮcaƟon
o EVSE supplying DC power (DCFCs) are not required to have ENERGY STAR® cerƟĮcaƟon.
x CerƟĮed by a NRTL to UL 2202 or UL 9741.
IInstallaƟon Requirements
All Sites:
x Eligible equipment must be installed on one of the following:
o New EV charging infrastructure at an eligible site (mulƟ-family housing, public charging site,
workplace, or Ňeet depot).
o ExisƟng EV charging infrastructure at an eligible site, on which a charger has not previously
been installed (e.g., a stub-out or make-ready).
o WAEVCP funding is not to be used for chargers and other elements required as part of state
building code requirements for new developments. Funding will be granted for installaƟons
beyond the minimum required.
16
o Each site must have an emergency shut-oī or e-stop equipment to assist with emergency
response. This requirement does not apply to each individual EV charger but to the power
serving each site.
o To qualify for the future proo Įng adder, Level 2 installaƟons must either meet the deĮniƟon
of a stub-out or may choose to install a Level 2 receptacle. DCFC stub-out installaƟons must
meet the deĮniƟon above. Stub-out installaƟons are deĮned as follows:
A complete “stub-out” installaƟon includes all the panel upgrades, trenching,
conduit, and wiring (collecƟvely referred to as the customer-side make-ready),
needed for a new EVSE to be installed later without any addiƟonal construcƟon
work. A “stub-out” typically ends with at least two inches (2”) of a spare run of
conduit with accessible pull rope and is capped oī to protect it from the
elements.
x Connector Types
o At least 33% of incented connectors on site must be J1772 and/or CCS.
For sites with both Level 2 and DCFC equipment: at least 33% of L2 connectors
should be J1772 connectors and at least 33% of DCFC connectors should be
CCS1 connectors.
A charger-connector conĮguraƟon capable of outpuƫng 1-20kW should be
considered as L2 (which is the output band for J1772) and a charger-connector
conĮguraƟon capable of outpuƫng at least 100kW should be considered as
DCFC (100kW matches the minimum power output requirement for DCFC).
Connector requirements may change to reŇect any updates to federal guidelines
regarding NACS connectors. Grantees will be noƟĮed if a change is proposed.
o Internet connecƟon via Cellular, Wi-Fi, or Ethernet is required. Public chargers should be on
public networks. All other site types may use either public or private networks.
Exclusion available for internet dead zones via grantee self-aƩestaƟon. Self-
aƩestaƟon documents will be made available to grantees.
o Must comply with all applicable State requirements for EVSE and charging staƟons.
Includes laws and policies regarding consultaƟons with federally recognized
tribal lands, tribes, and members as required.
o Labor license/cerƟĮcaƟon requirements:
Contractor license and electrician cerƟĮcaƟon.
ApprenƟces allowed with valid idenƟĮcaƟon and in accordance with state
laws. At least 15% of electrical crew should be apprenƟces – this is the minimum
required. AddiƟonal points will be awarded during scoring for those sites
supporƟng up to 25% apprenƟces on crew.
Each site must have at least 15% apprenƟceship uƟlizaƟon. If an applicaƟon
contains mulƟple sites that are funded, the requirement must be met/
exceeded at each site within an applicaƟon.
All labor performed must adhere to prevailing wage requirements and provide
saƟsfactory documentaƟon.
x AddiƟonal restricƟons
o WAEVCP funding is not to be used for charging sites required as part of building code
requirements for new development.
17
o InstallaƟon on undeveloped sites (new development) is allowed if installaƟon provides at
least two (2) addiƟonal charging ports above what is required. InstallaƟons with one (1)
addiƟonal charging port are not eligible.
o If EV-ready spots are required but chargers aren’t, then only the cost of installing the
chargers – no pre-wiring, etc. – is eligible for funding.
o Grantees will be asked to provide informaƟon on their site to the Department of Commerce
and applicable building codes.
MulƟ-Family Housing and Workplace Sites:
x All equipment requirements as outlined in the “All Sites” secƟon above, and:
x Community EducaƟon Requirement
o To support electric vehicle adopƟon and charger use, grantees with installaƟons at MulƟ-
Family Housing and Workplaces are required to share informaƟon including operaƟon
instrucƟons, basic informaƟon about types of EV chargers with a focus on Level 2 chargers
and share access informaƟon to the new chargers on site.
x If the charging equipment is publicly available, in addiƟon to residenƟal or workplace purpose:
o A mobile payment device (NFC/RFID) must be physically located on each charger dispenser
or on a kiosk serving the charger dispensers.
o A toll-free number for providing payment (if relevant for the site) and iniƟaƟng a charging
session must be displayed on each charger dispenser or on a kiosk serving the charger
dispensers.
Public Charging Sites:
x All equipment requirements as outlined in the “All Sites” secƟon above, and:
x The intent of public charging sites is to provide charging for the public, especially EV users
without access to residenƟal or workplace charging.
x To be considered publicly available, an EV charging staƟon must not be located behind a fence
or in a gated parking lot, such that the general public is unable to access or is deterred from
accessing during normal operaƟonal hours for the site (generally excluding 10pm-5am).
Businesses may clarify their operaƟonal hours and will be held responsible should actual access
does not align with this provision and may be asked to provide documentaƟon supporƟng their
operaƟonal hours. OperaƟonal hours to be idenƟĮed in applicaƟon.
x A mobile payment device (NFC/RFID) must be physically located on each charger dispenser or on
a kiosk serving the charger dispensers.
x A toll-free number for providing payment (if relevant for the site) and iniƟaƟng a charging
session must be displayed on each charger dispenser or on a kiosk serving the charger
dispensers.
x Public chargers should be on public networks, meaning that the charging equipment is publicly
viewable on the network’s lisƟngs and is available for the public’s use. All other site types may
use either public or private networks.
OOperaƟonal Requirements
All Sites:
x Charging units must remain operaƟonal for the following terms:
o Minimum of six (6) years for DCFC equipment
o Minimum of four (4) years for L2 equipment
18
o Acts of God such as Ňoods, etc. impacƟng charger operaƟon are the grantee’s
responsibility if not covered under warranty.
x Charging session data sharing requirements are the same as the operaƟonal requirements:
o Minimum of six (6) years for DCFC equipment.
o Minimum of four (4) years for L2 equipment.
x If a charging session, either the full session or a parƟal session, is oīered at no cost, it must be
disclosed at the locaƟon where the charging session is iniƟated and prior to a user or a vehicle
iniƟaƟng a charging session.
x A subscripƟon, membership, or account cannot be required to iniƟate a charging session.
MulƟfamily Sites and Public Sites not set to free-vend.
Each charger point of sale must, at a minimum, provide the following informaƟon, if applicable:
x A fee for use of the parking space.
x A non-member fee for use of the charger.
x The price per kWh or MJ in USD.
x PotenƟal changes in the price per kWh or MJ in US Dollars, due to variable pricing.
x Any other fees charged for a charging session.
x Each charger point of sale must provide means for conducƟng a charging session in at least one
language other than English, considering the demographics of the area and the language(s) most
commonly spoken in that locaƟon.
NNetwork Requirements
x Must, at minimum, use Open Charge Point Interface (“OCPI”) version 2.1.1 or 2.2 standards.
x Uses OCPP1.6 or 2.0.1 – cerƟĮcaƟon is not required.
x Sites except mulƟfamily sites and public sites set to free-vend must be capable of facilitaƟng
payment via a toll-free number.
x Must be capable of remotely iniƟaƟng a charging session.
DeĮniƟons
x Adder:AddiƟonal award amount for installaƟons/sites that meet speciĮed priority criteria.
x ApplicaƟon/ApplicaƟon Document:The form used to provide informaƟon regarding the
applicant and proposed sites for the purpose of determining eligibility, communicaƟon, and
cover key quesƟons such as lead applicant organizaƟon.
x Charging Connector: The plug delivering power between the charger and the on-board vehicle
charging equipment.
x Charging Port: An access point for electric vehicle charging. Typically idenƟĮed as the number of
charging connectors that an EVSE can simultaneously provide power to.
x Community-Based Non-ProĮts: IRC § 501(c)(3) organizaƟons or labor unions represenƟng
geographic, racial, ethnic, cultural, or worker communiƟes within Washington state.
x Eligible Applicant:The designated organizaƟon/representaƟve that is eligible for the program
and will be submiƫng the applicaƟon and managing the applicaƟon details and communicaƟon
with Commerce and other stakeholders. Applicants that receive funding are responsible for
contracƟng with the Department of Commerce and sub-awarding to any project partners.
19
x Eligible Site: A site that qualiĮes for the program based on program design. Eligible sites include
mulƟ-family housing (Įve 5 or more units), public charging sites, workplaces, and Ňeet depots.
x Electric Vehicle Supply Equipment (“EVSE”): The unit controlling the power supply to one or
more vehicles during a charging session. Colloquially referred to as a charger.
x Electric Vehicle (“EV”) Charging StaƟon: A conƟnuous installaƟon of EVSE that is served by a
common point of service.
x Environmental Health DispariƟes Map:An interacƟve mapping tool showing environmental and
health risks by census tract to idenƟfy dispariƟes and improve equity. Integrated into Mapping
Tool to assist with site scoring. Refer to scoring for more informaƟon.
x Fleet Depot:A parking facility intended primarily for a collecƟon of motor vehicles owned or
leased by an organizaƟon in pursuit of its business acƟviƟes or services provided. Both public
and private Ňeet depots are eligible. If the purpose of the installaƟon is for personal vehicles of
employees, the site must qualify as a workplace use.
x Future charging events potenƟal: A scoring component calculated through the Mapping Tool.
Future charging events potenƟal is deĮned as daily trip count. Refer to scoring for more
informaƟon.
x Geographic gaps: A scoring component calculated through the Mapping Tool. Geographic gaps
are deĮned as miles from nearest exisƟng EVSE sites (AFDC, includes current and planned). Refer
to scoring for more informaƟon.
x Housing aīordability: A scoring component calculated through the Mapping Tool. DeĮned as
Washington Tracking Network (“WTN”) Unaīordability of Housing Score which measures income
spent on housing needs.
x InstallaƟon: EV charging staƟon deployed because of this Program. One (1) installaƟon
corresponds to one (1) site.
x Lead Applicant/Lead EnƟty:An organizaƟon that is the point of contact managing an applicaƟon
on behalf of mulƟple parƟcipaƟng partners. See Eligible Applicant.
x Low-income community: A scoring component calculated through the Mapping Tool. Sites will
be prioriƟzed in low-income communiƟes along with other socio-economic and environmental
characterisƟcs through the Mapping Tool. For income levels, this program uƟlizes the WTN
Median Household Income data in the Environmental Health DispariƟes Map. Refer to scoring
for more informaƟon.
x Mapping Tool: A map combining data on various socio-economic, environmental, and other
topics used to score each site and manual scoring criteria linked to site and project
characterisƟcs.
x MulƟ-Family Housing:A residenƟal property with at least Įve (5) or more housing units. Hotels
and motels are not considered mulƟ-family housing for this program.
x OMWBE: A business owned and controlled by minority, women, and socially and economically
disadvantaged persons as per the Washington Oĸce of Minority and Women’s Business
Enterprises. A directory of contractors is available at this website:
hƩps://omwbe.wa.gov/directory-cerƟĮed-businesses.
x Overburdened Community: A Census tract with a score of 9 or 10, or a tribal locaƟon according
to the Environmental Health DispariƟes Map V2 and/or a federally recognized tribe is an
overburdened community for the purposes of this program. Reference Mapping Tools for more
informaƟon and to view the score for a parƟcular site.
20
x Partner: CollaboraƟon between applicant and one or more organizaƟons that will be supporƟng
the installaƟon. Partners can be any of the eligible applicant types or a designated representaƟve
of the site.
x Power level-to-park Ɵme Įt: A scoring component calculated through the Mapping Tool. This
esƟmates charger uƟlizaƟon by esƟmaƟng dwell Ɵme and has disƟnct calculaƟons per type of
charger (Level 2 of DC Fast Charger).
x Project Labor Agreement (“PLA”): PLAs are pre-hire collecƟve bargaining agreements negoƟated
between one or more construcƟon unions and one or more construcƟon employers
(contractors/project owners) that establish the terms and condiƟons of employment for a
speciĮc construcƟon project.
x Proposed Sites: A site where an installaƟon is being proposed and is submiƩed for consideraƟon
of award funding.
x Public Access: To be considered publicly available, an EV charging staƟon must not be located
behind a fence or in a gated parking lot, such that the general public is unable to access or is
deterred from accessing during normal operaƟonal hours for the site (generally excluding 10pm-
5am). Businesses may clarify their operaƟonal hours and will be held responsible should actual
access does not align with this provision and may be asked to provide documentaƟon supporƟng
their operaƟonal hours. OperaƟonal hours to be idenƟĮed in applicaƟon.
x Public Agencies: CiƟes, towns, counƟes, public school districts or special schools, transportaƟon
planning organizaƟons, transportaƟon authoriƟes or agencies, municipal corporaƟons, port
districts or authoriƟes, poliƟcal subdivision of any type, or any other enƟƟes or authoriƟes of
local government in corporate form or otherwise.
x Public Schools: K-12 public schools and school district buildings and bus depot faciliƟes, and
higher educaƟon faciliƟes, including dormitories. . Bus depot faciliƟes include those owned and
operated by contracted services in contract with a public school or school district.
x Retail Electric UƟliƟes: Any electrical company, public uƟlity district, irrigaƟon district, port
district, electric cooperaƟve, or municipal electric uƟlity that is engaged in the business of
distribuƟng electricity to retail electric customers in the state, per RCW 80.60.010.
x Rural: PopulaƟon density and land area criteria used for rural area assistance and other
programs as per the Oĸce of Financial Management (wa.gov).
x Scoring: The process of assigning numerical values for each scoring criteria to determine
applicaƟon priority. The scoring for this program is a combinaƟon of scores derived from the
Mapping Tool and other site or project characterisƟcs.
x Site:Developed real property substanƟally under the common control of a single enƟty serving
residents/employees/customers/guests for a common purpose.
x Site Readiness: How ready the design for an installaƟon is for construcƟon, including any
required design and permiƫng approvals and preparaƟon for construcƟon.
x Stub-out (make-ready): A complete “stub-out” installaƟon includes all the panel upgrades,
trenching, conduit, and wiring (collecƟvely referred to as the customer-side make-ready),
needed for a new EVSE to be installed later without any addiƟonal construcƟon work. A “stub-
out” typically ends with at least two inches (2”) of a spare run of conduit with accessible pull
rope and is capped oī to protect it from the elements.
x Tribal En ƟƟes
21
o Sites: Sites on the lands of federally recognized tribes, or an enterprise located oī tribal land
and owned by a federally recognized tribe.
o Applicants: Federally recognized tribes.
x Underserved Community: The people to charging ports raƟo for the site’s Census tract and
county as calculated by the Mapping Tool. Underserved in this context means underserved by
exisƟng EV infrastructure. Refer to the scoring for more informaƟon.
x Workplaces: A workplace is a non-residenƟal site locaƟon, where business is conducted or
where services or industrial operaƟons are performed. ResidenƟal properƟes are not eligible as
a workplace regardless of their use as a place of business. Chargers may be public or private and
must be shared use (meaning that the chargers are not assigned to a single employee, or subset
or employees at the site, and are available as a community resource for the site).
Certificate Of Completion
Envelope Id: B320091937044CFD91623BC4C60EDE49 Status: Completed
Subject: Complete with Docusign: City Of Renton_WAEVCP_Contract_24-92802-023_COR Comments_SMHedits.pdf, ...
Division:
Energy
Program: Clean Transportation
ContractNumber: 24-92802-023
DocumentType: Contract
Source Envelope:
Document Pages: 48 Signatures: 3 Envelope Originator:
Certificate Pages: 6 Initials: 4 Crystal Ralkey
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1011 Plum Street SE
MS 42525
Olympia, WA 98504-2525
crystal.ralkey@commerce.wa.gov
IP Address: 147.55.149.250
Record Tracking
Status: Original
9/24/2024 12:52:27 PM
Holder: Crystal Ralkey
crystal.ralkey@commerce.wa.gov
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: DocuSign
Signer Events Signature Timestamp
Cynthia Moya
cmoya@rentonwa.gov
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 146.129.251.56
Sent: 9/24/2024 1:11:40 PM
Viewed: 9/24/2024 1:16:52 PM
Signed: 9/24/2024 1:27:15 PM
Electronic Record and Signature Disclosure:
Accepted: 9/24/2024 1:16:52 PM
ID: ce6ccce9-f0f4-4e5e-8fa9-003c112659f1
Armondo Pavone
apavone@rentonwa.gov
Mayor
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address: 146.129.251.56
Sent: 9/24/2024 1:27:18 PM
Viewed: 9/24/2024 3:42:43 PM
Signed: 9/24/2024 3:44:01 PM
Electronic Record and Signature Disclosure:
Accepted: 9/24/2024 3:42:43 PM
ID: 8c5f126e-9d59-4d8c-9df0-ccf734b5762c
Jason Seth
jseth@rentonwa.gov
x
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 146.129.251.56
Sent: 9/24/2024 3:44:03 PM
Viewed: 9/24/2024 3:56:47 PM
Signed: 9/24/2024 3:57:00 PM
Electronic Record and Signature Disclosure:
Accepted: 9/24/2024 3:56:47 PM
ID: 9e150afd-5768-42fe-b45c-7a58669a272f
Signer Events Signature Timestamp
Seth Kolodziejski
seth.kolo@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.239.157.134
Sent: 9/24/2024 3:57:02 PM
Viewed: 9/25/2024 11:03:35 AM
Signed: 9/25/2024 11:05:30 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dan Nguyen
dan.nguyen@commerce.wa.gov
Signing Group: COM Energy Budget Office
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 147.55.149.225
Sent: 9/25/2024 11:05:32 AM
Viewed: 9/26/2024 9:42:35 AM
Signed: 9/26/2024 9:43:54 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Steven Hershkowitz
steven.hershkowitz@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 147.55.149.254
Sent: 9/26/2024 9:43:56 AM
Viewed: 9/26/2024 10:44:46 AM
Signed: 9/26/2024 10:49:07 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Michael Furze
michael.furze@commerce.wa.gov
Assistant Director, Energy Division
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 24.18.107.39
Sent: 9/26/2024 10:49:10 AM
Viewed: 9/26/2024 12:20:52 PM
Signed: 9/26/2024 12:20:56 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheryl Beyer
cbeyer@rentonwa.gov
Security Level: Email, Account Authentication
(None)
Sent: 9/24/2024 1:11:39 PM
Viewed: 9/24/2024 1:23:55 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Danielle Saguil
danielle.saguil@commerce.wa.gov
Administrative Assistant 3
Security Level: Email, Account Authentication
(None)
Sent: 9/26/2024 12:20:58 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Emily Morton
emorton@rentonwa.gov
Security Level: Email, Account Authentication
(None)
Sent: 9/26/2024 12:20:59 PM
Viewed: 9/30/2024 1:03:30 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cynthia Moya
cmoya@rentonwa.gov
Security Level: Email, Account Authentication
(None)
Sent: 9/26/2024 12:21:00 PM
Electronic Record and Signature Disclosure:
Accepted: 9/24/2024 1:16:52 PM
ID: ce6ccce9-f0f4-4e5e-8fa9-003c112659f1
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/24/2024 1:11:39 PM
Certified Delivered Security Checked 9/26/2024 12:20:52 PM
Signing Complete Security Checked 9/26/2024 12:20:56 PM
Completed Security Checked 9/26/2024 12:21:00 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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