HomeMy WebLinkAboutC_Project Closeout Letter_170601_v1
March 17, 2017
Robert Fitzmaurice
Taylor Development
15 Lake Bellevue Drive
Suite 102
Bellevue, WA 98005
SUBJECT: IMPORTANT UPDATE Regarding: Weston Heights North Short Plat
Construction Permit Number U16‐003996
Robert,
The following items are required to be completed before the Public Works Construction
Permit can be signed off, the Performance Bond released, and the Final Short Plat can
be recorded. Please use this letter as a project closeout checklist to keep your project
moving smoothly through the City project closeout process.
I’ve included links to each of the specific forms you will be required to submit below.
You can also access all of our forms on our website. Proactive communication is
essential to complete this process in a timely manner. Review and approval of the
requested items may take several weeks. Please feel free to contact me if you have any
questions on any of the requirements.
1. Complete all utility, drainage, paving, grading, lighting, landscaping, and street
improvements for the project including any required offsite work.
a. This includes completion of all outstanding punch list items as requested
from the Construction Inspector and/or the City Maintenance Division.
b. The Construction Permit must be signed off by the Construction
Inspector, Justin Johnson (425‐902‐7102). Please contact the
Construction Inspector to set up a final walk‐through.
c. Note: The maintenance walk‐through period is 10 working days after the
inspector walk‐through.
2. Deferrals. A Deferral Permit must be issued for any items that will not be
completed prior to short plat recording. The Deferral Permit shall be issued
before the final punch list walk‐throughs. Typical deferral items include final lift
of asphalt, raising of manholes and catch basins and associated paving,
installation of survey monuments, and striping / channelization of the roadway.
a. A completed Deferral Application will need to be submitted for review by
City staff. Once the deferral has been approved, a formal approval letter
will be sent providing you with the required surety amount for the
deferral (150% of the cost of the deferred items).
b. Deferral sureties must be secured with cash, check, or an Assignment of
Funds.
3. Record Drawings. Provide two full size paper sets of the Record Drawings. The
Construction Inspector will review the Record Drawings and create a punch list
of items. Once the Record Drawings are approved by the Construction Inspector,
final “As‐Built” construction mylars must be submitted for City permanent
records. As‐Built mylars are required to be kept on file with the City.
a. All plan sheets with utility construction work including those constructed
per design, must be verified and stamped and signed as “As‐Built” by a
surveyor or engineer licensed in the State of Washington.
b. The mylars shall be labeled “As‐Built” in large block letters and contain a
PE or PLS stamp.
c. “As‐Built” CAD files are required with your record drawing submittal.
CAD files shall include all attached files. CAD base and sheet files shall
show all constructed utilities in their correct constructed location.
i. Minor changes from the approved construction drawings may be
noted by updating the stationing and/or callouts on the plan
sheets.
ii. Major changes from the approved construction drawings shall be
reflected in an updated base file with updated stationing and/or
callouts on the plan sheets.
4. Bond Quantity Worksheet. Submit an updated Bond Quantity Worksheet with
the final record drawings. The worksheet should reflect all final construction
quantities and shall be submitted to the City as an Excel file for review.
a. The City will verify the quantities against the Record Drawings and
provide you with a Bill of Sale for your signature with a Cost Data
Inventory Exhibit attached.
5. Maintenance Bond / Maintenance and Defect Agreement. After the
Construction Permit is signed by the Construction Inspector, a two year
Maintenance Bond must be posted with the City for 20% of the value of the
public improvements to be turned over to the City. The amount will be 20% of
the costs shown on the Cost Data Inventory Exhibit provided to you after
submittal of the Record Drawings and Bond Quantity Worksheet.
a. The original Performance Bond will be released after the Maintenance
Bond and Maintenance and Defect Agreement form is accepted by the
City.
6. Life Safety. Completion of all life safety items.
7. Overtime Inspection. Ensure all invoices billed for overtime inspection by our
inspection group are paid in full (if applicable).
8. Landscaping Completion and Inspection. When landscaping is complete,
contact project planner Jill Ding (425‐430‐6598) to set up a landscape inspection.
9. King County Water District 90 Infrastructure. Provide a letter that says that the
water infrastructure that has installed has been accepted in its entirety by King
County Water District 90.
10. Final Short Plat Recording. Please coordinate Final Short Plat submittal items
with Jan Illian (425‐430‐7216).
Please feel free to contact met at 425‐430‐7288 or IFitz‐James@rentonwa.gov if you
have any questions regarding the project closeout process or the contents of this letter.
Thank you,
Ian Fitz‐James
City of Renton
Development Engineering
cc: Justin Johnson, Construction Inspector
Jill Ding, Senior Planner
Jan Illian, Plan Reviewer
Brianne Bannwarth, Development Engineering Manager
Vanessa Dolbee, Current Planning Manager
Craig Burnell, Building Official