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HomeMy WebLinkAboutAddendum - 7Executive Services Department Memorandum DATE: November 14, 2024 TO: Kristi Rowland, Deputy Chief Administrative Officer CC: Young Yoon, Information Technology Director FROM: Lacey Pires, Administrative Secretary SUBJECT: Annual Renewal of DocuSign This memo is in lieu of our standard contract template which allows for signature by both parties. Attached for your review and signature is Amendment No. 7 to CAG-21-283 with DocuSign. This Amendment authorizes Quote # Q-01625054, in the amount of $22,832.10 ($20,700.00 plus tax), for the annual renewal of DocuSign. This renewal includes 2500 envelopes with a renewal term of 12/05/2024 – 12/04/2026. Attached are the following documents: 1.DocuSign Quote # Q-01625054 Approved By: ____________ _________________ Kristi Rowland, Deputy Chief Administrative Officer _____________________________ Date Docusign Envelope ID: 359811DF-BE6A-4C15-985F-8CDA19D3403A 11/19/2024 | 11:11 AM PST "ŨĐďŨĐĖđŘŔ••™ÁŔţĕŨĐĒ Docusign, Inc. 221 Main Street, Suite 1550 San Francisco, CA 94105 Offer Valid Through:Dec 4, 2024 Prepared By:Jennifer Drouillard Quote Number:Q-01625054 DocuSign O rder Form FX 2 1 ORDER FORM Address Information Bill To:Ship To: City of Renton City of Renton 1055 S Grady Way, Renton, WA, 98057 United States 1055 S Grady Way, Renton, WA, 98057 United States Billing Contact Name:Shipping Contact Name: IT Billing Lacey Pires Billing Email Address: itbilling@rentonwa.gov Shipping Email Address: lpires@rentonwa.gov Billing Phone: +1.425.430.6887 Shipping Phone: +1 206-584-1175 Order Details Order Start Date: Dec 5, 2024 Payment Method: Check Order End Date:Dec 4, 2026 Payment Terms:Net 30 Billing Frequency:Annual Currency:USD Products Product Name Subscription No.Start Date End Date Quantity Net Price eSignature Business Pro Edition - Envelope Subs. SUB-2055547-1 Dec 5, 2024 Dec 4, 2026 2,500 $12,000.00 eSignature Advanced Workflows Addon - Envelope Subs. SUB-2055547-1 Dec 5, 2024 Dec 4, 2026 2,500 $6,000.00 Premier Support - eSign SUB-2055547-1 Dec 5, 2024 Dec 4, 2026 1 $2,700.00 Grand Total: $20,700.00 Annualized Total Year 1 Total: $10,350.00 Year 2 Total: $10,350.00 Page 2 of 4 The annualized totals above are displayed for general guidance only and may differ from the total amounts displayed on an invoice. Please refer to the Order Details and Products sections above for complete and accurate totals. Product Details eSignature Envelope Allowance: 2,500 Overage/Usage Fees eSignature Business Pro Edition - Envelope Subs. (Per Transaction): $5.80 Order Special Terms Terms & Conditions This Order Form is governed by the terms Master Services Agreement available online at: https://www.docusign.com/legal/terms-and-conditions/msa/pub-sec and the applicable Service Schedule(s) and Attachments for the Docusign Services described herein available online at https://www.docusign.com/legal/terms-and-conditions/msa-service-schedules. Billing Information Prices shown above do not include any sales, use, value added (VAT), goods and services (GST), and/or any other similar taxes, duties, levies and or charges of any nature that might Any such taxes are the responsibility of the Customer and will appear on the final invoice(s), as applicable. Taxes are calculated based on the ship-to location listed on your order form. Invoice(s) for this order will be emailed automatically from invoicing@erp.docusign.com. Please make sure this email address is on an approved setting or safe senders list, so notifications do not go to a junk folder or get caught in a spam filter. For U.S. Customers Page 3 of 4 Is the contracting entity exempt from sales tax? Please select Yes or No: \tax1\ If yes, please send the required tax exemption documents immediately to taxexempt@docusign.com. For Non U.S. Customers Verify that the VAT, GST, TIN, or similar tax identification number below is correct, or provide the correct number to your Docusign contact. If the VAT, GST, or TIN identification number is not populated below, it will be assumed that you are not a VAT/GST registered taxpayer. VAT, GST, TIN or similar tax identification number: \vt1\ For other tax exemption requests, please email the applicable tax exemption documentation to taxexempt@docusign.com. Purchase Order Information Form? Please select: \poryes1\Yes \porno1\No s Order Form without a PO Number. If yes, please complete the following information, and attach your PO (if available), and the invoice will be issued referencing such PO Number: PO Number: \po1\ Please attach PO Attachment here: \poatt1\ rked, but a PO Number is not provided or a PO document is not attached, then Customer agrees to provide the PO information or PO document to Docusign at its earliest convenience by sending to POSubmission@docusign.com referencing this Quote Number, but agrees to still process payment per the agreed upon terms. If Customer has attached a PO (or other document) to this Order Form, Customer acknowledges and agrees that any additional or conflicting terms appearing in such PO (or any other document) are invalid. Page 4 of 4 By signing this Agreement, I certify that I am authorized to sign on behalf of the Customer and agree to the Terms and Conditions of this Order Form and any documents incorporated herein. Customer Docusign, Inc. Signature: \si1\ Signature: \si3\ Name: \na1\ Name: \na3\ Job Title: \ti1\ Job Title: \ti3\ Date: \ds1\ Date: \ds3\ \ \in2\ Certificate Of Completion Envelope Id: EE3973DAE68B456FBEB700BA002FC796 Status: Completed Subject: [Docusign] Request for eSignatures:City of Renton - Renewal fcorgid: 00D300000000bS4EAI Source Envelope: Document Pages: 4 Signatures: 1 Envelope Originator: Certificate Pages: 5 Initials: 1 Jennifer Drouillard AutoNav: Disabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 221 Main Street Suite 1000 San Francisco, CA 94105 jennifer.drouillard@docusign.com IP Address: 13.110.78.8 Record Tracking Status: Original 11/19/2024 12:29:15 PM Holder: Jennifer Drouillard jennifer.drouillard@docusign.com Location: DocuSign Signer Events Signature Timestamp Matt Felch Matt.Felch@docusign.com Contract Specialist Signing Group: AOR Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.15.64.173 Sent: 11/19/2024 12:30:21 PM Viewed: 11/19/2024 2:05:11 PM Signed: 11/19/2024 2:05:46 PM Electronic Record and Signature Disclosure: Accepted: 10/30/2024 11:27:42 AM ID: 955a5fdb-8dca-430b-a811-d305e0c8c4b0 Beatriz Benjamin Beatriz.Benjamin@docusign.com Senior Manager, Revenue Operations DocuSign, Inc. Signing Group: AOA Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.7.1.188 Sent: 11/19/2024 2:05:49 PM Viewed: 11/19/2024 2:17:17 PM Signed: 11/19/2024 2:17:32 PM Electronic Record and Signature Disclosure: Accepted: 7/15/2024 9:12:33 AM ID: c79117ad-1982-492c-8c80-ac0218a03484 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/19/2024 12:30:32 PM Certified Delivered Security Checked 11/19/2024 2:17:17 PM Signing Complete Security Checked 11/19/2024 2:17:32 PM Completed Security Checked 11/19/2024 2:17:32 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, DocuSign, Inc. (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreem bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact DocuSign, Inc.: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by paper mail, please send correspondence to: DocuSign, Inc. 221 Main St., Suite 1000 San Francisco, CA 94105 To advise DocuSign, Inc. of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at and in the body of such request you must state: your previous e-mail address, your new e-mail address. Please reach out to the sender of the envelope if you want to change your email address.. In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system. To request paper copies from DocuSign, Inc. To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. Please reach out to the sender of the envelope if you want to request paper copies. To withdraw your consent with DocuSign, Inc. To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. Please reach out to the sender of the envelope if you want to withdraw your consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. 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Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and Until or unless I notify DocuSign, Inc. as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by DocuSign, Inc. during the course of my relationship with you.